Agenda packet, regular meeting — San Mateo City Council, August 17, 2026 (part 1 of 4)

CITY OF SAN MATEO
City Council Regular Meeting
August 17, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: August 17, 2026
To join via telephone: (408) 638-0968
Webinar ID: 812 0502 2994 No Passcode Required
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call

CEREMONIAL

1. JobTrain — Informational

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

2. City Council Meeting Minutes — Approval
Approve the minutes of the special and regular meetings of the City Council held on May 18, 2026, June 1, 2026, and June 15, 2026. Approve the minutes of the special meetings of the City Council held on May 26, 2026 and May 27, 2026.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).))

3. Polymer Injection System Procurement — Adoption
Adopt a Resolution authorizing the selection of Netzsch brand polymer injection rings and pumps for the Polymer Injection System Project.

CEQA:This City Council action is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private 1 of 786
structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301).

4. Corporation Yard Electric Vehicle Charging Stations — Agreement Approve an agreement with Raposo Engineering, Inc. for the Corporation Yard Electric Vehicle Charging Stations project in the amount of $234,500; establish a contingency reserve in the amount of $47,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

5. Office of Traffic Safety — Grant Spending Plan and Appropriation Adopt a Resolution to approve a grant spending plan and appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $166,000 and authorize the Chief of Police to accept and execute the agreement in substantially the form presented and expend the funds.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

6. California Highway Patrol Cannabis Tax Fund Grant Program Award — Budget Appropriation Adopt a Resolution to accept grant funds in the amount of $172,478.98 from the California Highway Patrol Cannabis Tax Grant Fund Program; authorize the Police Chief to execute the agreement and all other necessary grant documents; and appropriate $172,478.98 to the Police Department’s fiscal year 2026-27 budget.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

7. Marina Branch Public Library Restoration Project – Design Professional Services Amendment Approve Amendment No. 6 with Siegel & Strain Architects for design professional services for the Marina Library Structural Improvements project in an amount not to exceed $123,000, for a revised agreement amount of $1,112,551; increase the contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.

8. Purchase of Diesel Fuel for the Wastewater Treatment Plant — Agreement Approve an agreement with Bosco Oil, Inc. dba Valley Oil Company for the emergency procurement and delivery of diesel fuel to the Wastewater Treatment Plant in the amount of $256,109.61; and ratify execution of the agreement by the City Manager.

CEQA: Approval of this agreement is categorically exempt from CEQA as an “existing facility,” because the purchase of diesel fuel for emergency generators at the WWTP consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical 2 of 786
equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

9. Marina Branch Public Library Restoration Project — Construction Management Services Amendment Approve Amendment No. 1 to the agreement with with Consor North America, Inc. for construction management services for the Marina Branch Public Library Restoration Project, increasing the agreement by $185,045 for a revised total amount not to exceed $1,009,945 and authorize the Public Works Director to execute the Agreements in substantially the form presented.

CEQA: Approval of an amendment for construction management services for the Marina Library Public Library Restoration Project is exempt from CEQA as an “existing facility,” because consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

10. Permitting Support for Citywide Creeks Maintenance Program — Amendment Approve an amendment to the agreement with Onterris USA, Inc. for permitting support for the Citywide Creeks Maintenance Program to increase the agreement amount by $40,956, for a new agreement total of $372,943; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the agreement amount.

CEQA: Approval of this agreement amendment is exempt from CEQA as an “existing facility,” because it consists of the of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

11. Contracts with Contingency Component — Update
Receive the contingency fund expenditures report for City contracts for the period August 1, 2017, through June 30, 2026.

CEQA: This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

12. Wastewater Treatment Plant Motor Control Centers Replacement Project — Amendment Approve Amendment No. 2 to the professional services agreement with HDR Engineering, Inc. for design services for the Wastewater Treatment Plant’s Main Structure Motor Control Centers (MCC) Replacement Project to expand the scope of services and increase the agreement amount by $156,129, for a revised total not to exceed amount of $244,424; establish a contingency reserve in the amount of $23,500; and authorize the Public Works Director to execute Amendment No. 2 in substantially the form presented and issue amendments within the contingency amount.

CEQA: The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since amending an on-call professional services agreement is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, on June 6, 2016, the City Council certified a Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 2015032006), which serves as the primary environmental compliance document for implementation of the Clean Water Program. On July 16, 2018, the City approved Addendum 1 to the Final PEIR, and on April 15, 2019 approved Addendum 2. Any resultant capital improvement or operations and maintenancerelated projects resulting from the on-call professional consulting services shall be reviewed on an individual basis 3 of 786
or evaluated for consistency with the PEIR and Addenda. )

13. 2nd & Delaware Storm Drain Improvements Project — Agreement Approve a construction agreement with Westland Contractors, Inc. in the amount of $217,105 to implement the 2nd and Delaware Storm Drain Improvements Project; establish a contingency reserve in the amount of $33,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

14. Sanitary Sewer Master Plan Update — Appropriation and Agreement Adopt a Resolution to appropriate $450,000 to the Sanitary Sewer Master Plan budget from the Sewer Fund Reserves, revising the total project budget to a value of $800,000; award a design professional services agreement with Woodard & Curran for the Sanitary Sewer Master Plan Update in the amount of $1,165,603; establish a contingency reserve in the amount of $120,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue project-specific task orders or amendments within the agreement and contingency amounts.

CEQA: Adoption of a Resolution to appropriate funds to the Sanitary Sewer Master Plan Update budget from the Sewer Fund reserves is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) In addition, approval of an agreement to update the Sanitary Sewer Master Plan to address the City’s wastewater collection and treatment systems is exempt from CEQA, because it involves feasibility or planning studies for future actions that the City has not approved, adopted, or funded. (CEQA Guidelines Section 15262.)

15. Clean Water Program Management Services — Amendment Approve Amendment No. 12 to the Agreement with CH2M Hill Engineers, Inc. to authorize additional scope of work for program management services for the Clean Water Program and increase the agreement amount by $1,345,733.93, for a new total Agreement amount of $6,807,260.93 for year twelve of the Agreement; and authorize the Public Works Director to execute this amendment in substantially the form presented.

CEQA: Council approval of the amendment to the Agreement between the City and CH2M is exempt from CEQA review because approval of an amendment to a professional services agreement for continued program management can be seen with certainty that there is no possibility that the amendment may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).) In addition, the City prepared a Final Programmatic Environmental Impact Report (Final PEIR) for the Clean Water Program in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2).

16. Beresford Recreation Center Roof Improvements Project — Agreement Award an agreement with Diablo Roofing, Inc. for the Beresford Recreation Center Roof Improvements Projects in the amount of $793,968.00; establish a contingency reserve in the amount of $80,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders 4 of 786
within the contingency amount.

17. Digester 1 Cleaning Project — Bid Rejection
Adopt a Resolution to reject the sole bid received for the Digester 1 Cleaning Project and authorize the Public Works Department to directly negotiate a potential contract with the sole bidder, F.D. Thomas, Inc.

CEQA: The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are rejected or disapproved, under CEQA Guidelines section 15270.

18. Main Street Garage Remediation — Construction Contract Award a construction contract to OnPoint Construction for construction at the Main Street Garage in the amount of $1,649,000; establish a contingency reserve in the amount of $165,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

19. Civilian Investigator Classification Series Job Specification and Salary Schedule; Revisions to the Golf Services Manager and Parks and Landscape Manager Job Specifications – Approval Adopt a Resolution to: 1) approve the establishment of the Civilian Investigator I-II-III merit classification series; 2) approve the job specification and salary ranges for the Civilian Investigator I, II, and III classification series; and 3) approve the revisions to the job specifications for the Golf Services Manager and Parks and Landscape Manager classifications.

CEQA: These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)

20. League of California Cities Annual Conference — Voting Delegate Designation Designate Deputy Mayor Nicole Fernandez as the voting delegate for the 2026 League of California Cities Annual Conference.

CEQA: This travel authorization request is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
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PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

21. 616 S. B Street – New Eight-Story Commercial/Residential Mixed-Use Building (PA-2025-039) — Approval Adopt a Resolution to approve the Site Plan and Architectural Review (SPAR), Site Development Planning Application (SDPA), and Tentative Parcel Map to merge five lots, demolish two existing commercial buildings and construct a new eight-story mixed-use building with 94 residential units and 7,286 square feet of ground floor commercial space at 616 S. B Street, and find that the project is Categorically Exempt from the California Environmental Quality Act pursuant to Section 15332 (Infill Development Projects) based on the findings for approval and subject to the conditions of approval.

CEQA: In accordance with the California Environmental Quality Act (CEQA), the project meets the criteria to be Categorically Exempt from further environmental review pursuant to Section 15332 (Class 32 - Infill Development Projects). Qualification for the exemption requires that the project is consistent with all applicable General Plan policies and Zoning Code regulations; the site is located within an urban setting on a site less than five acres in size; it has no value as habitat for endangered, rare, or threatened species; and would continue to be served by all utilities and public services, and does not have unusual circumstances that lead to significant effects with the inclusion of standard conditions of approval. Approval of the Project would not result in any significant impacts relating to traffic, noise, air quality, or water quality. The proposed project meets the above criteria and qualifies for the exemption. A more detailed explanation of these findings is included in the Categorical Exemption Memorandum prepared by the City’s environmental review consultant, David J. Powers (Attachment 7).

22. Municipal Code Amendments – Ordinance Introduction
Introduce an Ordinance to amend San Mateo Municipal Code Titles 17, 23, and 26 to address General Plan Policies and development review procedures, adopt California Department of Transportation Standards by reference, authorize the Director of Public Works to administratively update minor revisions to the Public Works Engineering Standards, and repeal Section 23.16.020.

CEQA: This project is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Astound/channel 26, or AT&T/channel 99.

For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 6 of 786
3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.

During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person: At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.

Presentations: PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

Signs: Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodation or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish to English or English to Spanish, please contact the City Clerk Department at (650) 522-7040 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL: Si necesita interpretación del inglés al español o del español al inglés para sus comunicaciones al Concejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (650) 522-7040 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios. 7 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 2 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-11569 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: August 17, 2026
SUBJECT:

City Council Meeting Minutes — Approval
RECOMMENDATION:

Approve the minutes of the special and regular meetings of the City Council held on May 18, 2026, June 1, 2026, and June 15, 2026. Approve the minutes of the special meetings of the City Council held on May 27, 2026 and May 27, 2026.

BUDGET IMPACT:

There is no budgetary impact associated with this administrative action.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Minutes 2026-5-18 Special
Att 2 – Minutes 2026-5-18 Regular
Att 3 – Minutes 2026-6-1 Special
Att 4 – Minutes 2026-6-1 Regular
Att 5 – Minutes 2026-6-15 Special
Att 6 – Minutes 2026-6-15 Regular
Att 7 – Minutes 2026-5-26 Special
Att 8 – Minutes 2026-5-26 Special

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042
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City Council Special Meeting Minutes – 5/18/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 18, 2026
City Hall, Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:31 p.m.

Roll Call

Present: Mayor Loraine; Deputy Mayor Fernandez; Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

CEREMONIAL

1. National Public Works Week – Proclamation Mayor Loraine presented a proclamation designating May 17 through May 23, 2026, as National Public Works Week. Public Works Director Matt Fabry accepted the proclamation on behalf of the Public Works Department. Mayor Loraine also recognized Wastewater Treatment Plant Operator Anis Laib for being named Operator of the Year by the Santa Clara Valley Section of the California Water Environment Association.

STUDY SESSION

2. 101 Corridor Connect Program — Update
The City Council received a presentation from the San Mateo County Transportation Authority (SMCTA) on its 101 Corridor Connect Program, highlighting priority transportation improvements along US 101 through its Mid-County Multimodal Strategy and Active 101 planning efforts. SMCTA staff also introduced the forthcoming $4 million mini-grant program, which offers up to $750,000 in funding for early planning of select priority projects, or up to $1 million if a project is multi-jurisdictional. Primary project areas identified in the planning efforts for San Mateo included Hillsdale Boulevard and Saratoga Drive.

Public Comment: Kevin Simpson expressed support for the transportation improvements identified through the program, emphasized the need to prioritize bicycle and pedestrian connectivity across US 101, particularly at Hillsdale Boulevard, and encouraged expanded community outreach.

The Council expressed consensus support for staff to prioritize the Hillsdale Boulevard corridor for the minigrant program, including studying traffic and multimodal improvements and the feasibility of a separated bicycle/pedestrian crossing over US 101. Council also expressed interest in exploring a multi-jurisdictional application with Foster City, which could qualify for up to $1 million in funding.

ADJOURNMENT – The meeting adjourned at 6:21 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Regular Meeting Minutes – 5/18/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 18, 2026
City Hall, Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, and Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances: there were no requests.

CEREMONIAL

1. Asian American Heritage Month – Proclamation Wesley Taoka, Executive Director of the San Mateo Japanese American Community Center, received the proclamation recognizing May 2026 as Asian American and Pacific Islander Heritage Month.

2. Jewish American Heritage Month – Proclamation Mayor Loraine presented the proclamation recognizing May 2026 as Jewish American Heritage Month and read prepared remarks from Rabbi Lisa Kingston of Peninsula Temple Beth El.

3. Mental Health Awareness Month and Police Activities League Celebration 10th Anniversary Mental Health and Wellness Run – Recognition Jackie Alms, Aini Lee, and Valeria Ramirez of Allcove San Mateo participated in the recognition of Mental Health Awareness Month and shared information on youth behavioral health services.

Police Chief Ed Barberini and representatives of the San Mateo Police Activities League (PAL) received recognition of the 10th Annual Mental Health Matters 5K and Wellness Fair.

4. Christina Horrisberger, Assistant City Manager – Recognition The City Council recognized retiring Assistant City Manager Christina Horrisberger for nearly seven years of service to the City of San Mateo and more than two decades of municipal government service.

CONSENT CALENDAR
The following items, 5 through 14, were considered routine by the City Council. After the titles were read by the City Clerk, the Mayor invited public comment; there were 17 requests to speak.

Public Comment: Richard Delaney, Lit Schalch, Andrew Ryan, Betsy Blossett, John Farrow, and Tracy Volponi opposed provisions of the Historic Policy Update that could allow historic designation without owner consent, citing property rights, financial impacts, notice, costs, and burdens on property owners. Frank Elliott, speaking on behalf of a group of residents, and Eleanor Dogan also urged stronger owner-consent protections. Doug D’Anna, Chris Eckert, Laurie Hietter, Lisa Vande Voorde, Ashley Zerpa, and Debra Athens supported adoption of the Historic Policy Update as presented, citing protections already included in the ordinance, the value of historic preservation, and the need to protect prior historic designations. Joe Valponi raised concerns regarding the cost and process associated with the historic preservation effort. Mélanie Faure, Community Impact Manager with Upwards, thanked the City for support 10 of 786
City Council Regular Meeting Minutes – 5/18/2026 Page 2 included in the CDBG Annual Action Plan for in-home childcare providers and described the services provided through the Boost program.

Moved: Newsom, Seconded: Fernandez
Ayes: Fernandez, Newsom, Loraine, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

5. 2026-27 Community Development Block Grant Annual Action Plan — Adoption Adopt the 2026-27 Community Development Block Grant (CDBG) Annual Action Plan and direct staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD); and authorize the City Manager to execute the Grant Agreement with HUD for CDBG funds.

6. Wastewater Treatment Plant Immediate Actions Projects Package-III —Appropriation and Contingency Increase Adopt a Resolution to appropriate $1,200,000 from the Sewer Fund unassigned fund balance to the Wastewater Treatment Plant Immediate Actions Projects (IAP) Package-III project; increase the contingency reserve by $1,200,000 for the associated construction contract with Mountain Cascade, Inc.; and authorize the Public Works Director to issue change orders within the increased contingency.

Enactment: Resolution No. 46 (2026)

7. On-Call Public Works Plan Review Services — Amendments Approve Amendment No. 3 to the professional consultant services agreement with CSG Consultants, Inc. for oncall Public Works plan review support services, increasing the amount by $200,000 for a revised total amount not to exceed $800,000 and extending the term through June 30, 2027; approve Amendment No. 2 to the professional consultant services agreement with Ghirardelli Associates, Inc. for on-call Public Works plan review support services, increasing the amount by $200,000 for a revised total amount not to exceed $600,000 and extending the term through June 30, 2027; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue future no-cost time extensions, if necessary.

8. Marina Lagoon Spot Dredging – Agreement
Approve an agreement with MidCal Dredging, Inc. for the Marina Lagoon Spot Dredging Project in the amount of $1,266,216; establish a contingency reserve in the amount of $190,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the agreement documents and within the contingency amount.

9. 57 Otay Avenue Slide Repair Project — Agreement
Approve an agreement with W.R. Forde Associates, Inc. in the amount of $456,000 for construction of the 57 Otay Avenue Slide Repair Project; establish a contingency reserve of $68,400; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents within the contingency amount.

10. Quarter ending March 31, 2026 — Investment Report
Receive the quarterly investment report for the period ending March 31, 2026.

11. Fellow I-II New Classification Series, Job Specification, and Salary Schedules – Approval Adopt a Resolution to approve the 1) new limited duration Fellow I-II classification and job specification series pursuant to Personnel Rules and Regulations Section 1 (16) and San Mateo City Employee Association (SMCEA) Memorandum of Understanding Section 27.6 (Limited Duration Positions); and 2) salary ranges for the Fellow I and Fellow II classifications.
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City Council Regular Meeting Minutes – 5/18/2026 Page 3

Enactment: Resolution No. 47 (2026)

12. Recreation Program Transportation Services – Agreement Approve a one-year agreement for summer camp transportation services with ZUM Services, Inc. for an amount not to exceed $53,962.33; authorize the Parks and Recreation Director to exercise up to two one-year extensions for up to $53,962.33 each year, for a total not to exceed amount of $161,886.99 over three years; establish a contingency reserve of $24,284 and authorize the Park and Recreation Director to execute change orders or amendments within the contingency amount.

13. Peninsula Clean Energy Name Change to Westlight Energy — Ordinance Adoption Adopt an Ordinance to amend San Mateo Uncodified Ordinance No. 2016 - 1 authorizing the implementation of Community Choice Aggregation Program to address the name change.

Enactment: Ordinance No. 2026-05

14. Historic Policy Update — Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Chapter 27.66 “Historic Preservation” of the San Mateo Municipal Code to update the City’s historic preservation regulations to be consistent with General Plan 2040, align with industry best practices and establish processes and guidance for identifying, designating, and treating historic resources and districts at the local level; and adopt an Ordinance to add Chapter 2.23 to the San Mateo Municipal Code to establish the Historic Resources Commission.

Enactment: Ordinance No. 2026-06 & Ordinance No. 2026-07

PUBLIC COMMENT
Vikash Bhagwandan, speaking on behalf of North Central residents, presented an alternative concept for Humboldt Street that would remove planter strips and widen the street to restore parking, improve drainage and pedestrian safety, and retain bicycle facilities, and requested that the City study the feasibility of the concept. Mei Li raised concerns regarding alleged radio-frequency exposure, nanosensors, and related personal safety issues. Rick Sakuda opposed the existing Humboldt Street bicycle lane configuration, citing low bicycle use, loss of parking, and impacts on North Central residents, and urged the City to pursue a more equitable alternative. Michael Reagan supported the North Central residents’ concerns, stated that the Humboldt Street bicycle lane had negatively affected the neighborhood, and urged the City to restore parking or pursue another remedy.

City Manager Alex Khojikian recommended that the City Council adjust the order of the agenda to bring forward Agenda Item No. 16 due to public interest in attendance. The Council authorized this request to hear Agenda Item No. 16 before Agenda Item No. 15.

PUBLIC HEARING

16. 445 S. B Street (Bespoke) – New Mixed-Use Development – Approval and Ordinance Introduction Community Development and Housing staff, together with representatives of Prometheus Real Estate Group, Harvest Properties, Alta Housing, and Self-Help for the Elderly, presented the proposed Bespoke mixed-use development at 4th Avenue and Railroad Avenue. The project includes 71 affordable housing units, ground-floor nonprofit space for Self-Help for the Elderly, retail and office space, and a shared underground parking garage.

Public comment: Doug Cheshire, Darin Clark, and Scott Rathjen, representing Carpenters Local 217, supported the project, citing affordable housing, local union jobs, apprenticeship opportunities, and the use of a responsible union general contractor. El Quinn and Haley Daza of IBEW Local 617 supported the project’s housing goals but urged the developer to enter into a community workforce agreement with local mechanical trades and expand local apprenticeship opportunities. Kevin Simpson supported the project, citing benefits to downtown, affordable housing, retail activity, and the permanent space for Self-Help for the Elderly. Debbie 12 of 786
City Council Regular Meeting Minutes – 5/18/2026 Page 4 Soon and Linda Lam, representing Self-Help for the Elderly, supported the project and emphasized the importance of a permanent downtown home for services to seniors. John Medina, representing the Sprinkler Fitters and other local building trades, urged continued negotiations with Prometheus and Harvest to secure broader union participation. Richard Ball supported the project and expressed interest in local apprentices having the opportunity to work on it. Rick Bonilla, speaking on behalf of the Housing Action Coalition and individually, supported the project for its affordable housing, transit-oriented development, sustainability, and union jobs. Brianna Morales, on behalf of the Housing Action Coalition, strongly supported approval, emphasizing the 71 affordable homes and broader downtown investment. Scott Beale of UA Local 467 stated that his union would otherwise support the project but urged stronger local skilled-trades and apprenticeship participation. Robert Whitehair supported approval, citing affordable housing and climate benefits.

The Council expressed support for the project and interest in honoring the site’s history as the former location of Talbot’s Toyland, assisting existing business tenants through the transition, and continuing engagement with local labor unions.

The City Council approved the staff recommendation, including the development agreement with Prometheus Real Estate Group, Harvest Properties and Alta Housing; project and environmental approvals; a $2.9 million predevelopment appropriation; a $3 million affordable housing loan; and site plan and permitting approvals, and introduced the related ordinance.

Moved: Loraine, Seconded: Cwirko-Godycki
Ayes: Fernandez, Newsom, Loraine, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Enactment: Resolution No. 48 (2026), Resolution No. 49 (2026), Resolution No. 50 (2026), and Resolution No. 51 (2026)
Staff proposed that agenda item No. 18 be taken up as the next item for discussion due to public interest. The City Council approved this request.

18. Downtown Business Improvement Area – Annual Renewal Senior Management Analyst Zach Rado and Downtown San Mateo Association Executive Director Mackenzie Jakubik presented the annual report, including a financial overview, special events, recent achievements, and strategic priorities for the upcoming fiscal year.

Public Comment: Deborah Soon supported renewal and highlighted DSMA’s success in activating downtown and strengthening collaboration with community organizations. Rafat Haddad, DSMA President and owner of 3 Bees Coffee, supported renewal and cited DSMA’s work on marketing, beautification, events, business support, and downtown vitality. Robert Anderson, DSMA Secretary and past president, supported renewal and described DSMA as a grassroots organization connecting businesses, property owners, and the community. Mark Bartos, a DSMA Board Member, supported renewal and praised DSMA’s leadership, communication, and work to strengthen downtown. Cathy Levitt, DSMA Treasurer and manager of Tri Counties Bank, supported renewal and highlighted increased activity, cleanliness, safety, and business benefits from downtown events. Kevin Simpson supported renewal, praised the success of the pedestrian mall and DSMA’s work, and encouraged expanding that energy throughout downtown and other commercial areas. Amy Lee of MODxMOD Furnishings supported renewal and highlighted increased crowds, marketing, events, and downtown vibrancy.

The City Council adopted a resolution levying the annual assessments for the Downtown Business Improvement Area for fiscal year 2026–27.

Moved: Newsom, Seconded: Fernandez
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City Council Regular Meeting Minutes – 5/18/2026 Page 5 Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Enactment: Resolution No. 52 (2026)
A motion was made by Councilmember Cwirko-Godycki to extend the meeting to 11:30 p.m.

Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Council directed that Agenda Items No. 15 and No. 17 would be addressed during the remainder of the meeting and Item No. 19 would be moved to a future Council meeting.

OLD BUSINESS

15. 19th Avenue / Fashion Island Boulevard Multimodal Improvement Project — Informational Update Council Member Cwirko-Godycki recused herself from consideration of this item due to a financial interest and left the Council Chambers.

Senior Engineer Bethany Lopez provided an informational update on the planned improvements along the 1.3- mile corridor from Pacific Boulevard to Mariners Island Boulevard, including congestion, safety, bicycle and pedestrian connectivity, parking, project funding, and anticipated construction timing.

Public Comment: Kevin Simpson strongly supported the project, citing the proposed safety and connectivity improvements and urging the City to move forward. Mike Swire supported the project and its focus on bicycle and pedestrian safety, praised the public outreach and outside funding secured, and suggested clearer tracking of design changes during future outreach processes.

The Council expressed support for the project and asked questions regarding collision history and traffic safety, bicycle route alternatives and connectivity, parking impacts, and community feedback. No action was taken.

PUBLIC HEARING

17. Charter Amendments – Public Hearing No. 2
City Attorney Prasanna Rasiah presented the second required public hearing on proposed Charter amendments, including updates related to district elections, Council vacancies, regular meeting dates and times, urgency ordinances, appointment of the Finance Director, candidate statements, selection of the official newspaper, and other minor revisions.

Public Comment: there were no speakers.

No action was taken. The City Council is scheduled to consider a resolution on July 20, 2026, to place the proposed Charter amendments on the November 3, 2026 Statewide General Election ballot. 14 of 786
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NEW BUSINESS

19. Senate Bill 707 (Brown Act Amendments): Technology Disruption Policy and Public Outreach and Interpretation Policy – Adoption
This item was postponed and will be considered by the City Council at a future meeting.

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events, along with updates. Council Members highlighted the May 25 Memorial Day ceremony and letter-writing event, continued work regarding Humboldt Street, upcoming FIFA World Cup activities in San Mateo, and ongoing Boards and Commissions recruitment. Council Member Diaz Nash requested Council support for a letter endorsing Linda Patterson’s nomination for the Presidential Medal of Freedom. The Council provided unanimous consent.

ADJOURNMENT –The meeting adjourned at 11:49 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
June 1, 2026
City Hall, Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.

Roll Call

Present: Mayor Loraine; Deputy Mayor Fernandez; Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

CLOSED SESSION
The Mayor opened public comment on the Closed Session items. There were no requests to speak.

1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Aracelia Esparza, Abby Veeser, and Stacey Cue- IEDA Consultant Employee organization: Service Employees International Union (SEIU)

2. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Aracelia Esparza, Abby Veeser, Stacey Cue- IEDA Consultant Employee organization: San Mateo Safety Management Association (SMSMA) The City Council convened to closed session at 5:32 p.m. and returned to open sesstion at 5:51 p.m. No reportable action was announced in open session.

NEW BUSINESS

3. Climate Action Plan — Annual Progress Report
Sustainability Analyst Andrea Chow presented the 2025 Climate Action Plan Annual Progress Report, highlighting accomplishments in building electrification, renewable energy, municipal facilities, clean transportation, sustainable transportation, and other sustainability initiatives. Staff also provided updates on the Electrify San Mateo Sustainable Building Strategy, REACH codes, the Beresford Park solar carport project, municipal fleet electrification, and the upcoming prohibition on gas-powered leaf blowers.

Public Comment: Mike Swire supported the City’s climate efforts but urged more explicit tracking of greenhouse gas emissions and vehicle miles traveled, particularly transportation-related emissions, to measure whether the Climate Action Plan is achieving its intended outcomes. Dow-Jane Pei, Program and Operations Manager with Build Up San Mateo County, commended the City’s progress and encouraged coordination with the San Mateo County Early Childhood Climate Action Plan to improve climate resilience for young children, families, and childcare providers.

The Council discussed opportunities to expand solar installations at City facilities and parking areas; increased community outreach regarding the transition to electric leaf blowers and available rebates; continued work on the City’s sea level rise adaptation plan; community education regarding electrification and sustainability programs; and measurement of greenhouse gas emissions and vehicle miles traveled.

Staff confirmed that a comprehensive 2025 greenhouse gas emissions inventory will be presented with the 16 of 786
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next annual report. The Council also discussed increased adoption of residential battery storage systems and continued opportunities to promote sustainability programs and rebates to residents. No action was taken.

4. Equitable Access to Electric Vehicle Charging Infrastructure — Study Session Sustainability Analyst Andrea Chow presented an informational report on strategies, partnerships, and programs to expand equitable access to electric vehicle charging infrastructure. The report addressed curbside charging, outreach to multifamily property owners, public and workplace charging, partnerships with Peninsula Clean Energy and regional agencies, and the EV Ready Program. Staff reported that publicly available charging ports in San Mateo increased from 174 in 2023 to 329 in 2025, in addition to 70 charging ports at City-owned facilities.

Public Comment: Kevin Simpson supported expanding EV charging access and described challenges he experienced as a renter and EV owner, including the cost of installing home charging, difficulty navigating incentive programs, and reliability and usability issues with some public charging stations. He encouraged the City and its partners to improve access, clarity, and reliability and to expand charging opportunities, including at the Kiku Crossing garage. Mike Swire supported expanding equitable charging access and encouraged pay-as-you-go charging options at multifamily properties, after-hours public access to school district and other institutional chargers, continued consideration of curbside charging, and greater attention to e-bike charging and education as part of the City’s broader equity strategy.

The Council discussed geographic gaps in charging access, including opportunities at City-owned facilities; the cost and feasibility of installing additional chargers; charging requirements for new multifamily development; maintenance and reporting of nonfunctioning public chargers; potential partnerships with private developments and employers to expand after-hours charging access; and continued outreach to multifamily property owners through Peninsula Clean Energy’s EV Ready Program. Council Members encouraged continued collaboration and research to improve charging access for residents who lack convenient home charging options. No action was taken.

ADJOURNMENT – The meeting adjourned at 7:02 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
June 1, 2026
City Hall, Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:15 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, and Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances: there were no requests.

CEREMONIAL

1. Pride Month – Proclamation David Crafts, San Mateo County LGBTQIA+ Commissioner, accepted the proclamation recognizing June 2026 as Pride Month and shared remarks regarding dignity, belonging, inclusion, and continued support for the LGBTQIA+ community.

2. Older American’s Month – Proclamation Tom Lease, representing the Age Friendly Coalition, and Senior Advisory Commission representatives Anna Cwirko-Godycki and Ellen Wang accepted the proclamation recognizing May 2026 as Older Americans Month and the contributions, resilience, and achievements of older adults in the community.

3. San Mateo – Foster City School District Community Access & School Facilities Update – Presentation San MateoFoster City School District Board President Maggie Trinh and Superintendent Diego Ochoa provided an update on community access to school facilities and recent facility improvements throughout the District, including opportunities for expanded community use.

CONSENT CALENDAR
The following items, 4 through 16, were considered routine by the City Council. After the titles were read by the City Clerk, the Mayor invited public comment; there were 17 requests to speak.

Public Comment: There were no speakers.

Moved: Newsom, Seconded: Diaz Nash
Ayes: Fernandez, Newsom, Loraine, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Following approval of the Consent Calendar, newly appointed and reappointed commissioners in attendance received the Oath of Office from the City Clerk. The Council then took a brief recess.

4. Downtown Cleaning Service — Amendment
Approve Amendment No. 2 to the agreement with Frank & Grossman Landscape Contractors, Inc. to increase the 18 of 786
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agreement amount by $101,400 for the current fiscal year; execute the second of two optional, one-year extensions to extend the term of the agreement through June 30, 2027; increase the agreement by an additional $500,000 for the 2026-26 fiscal year term, for a revised total agreement amount of $2,101,400; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the agreement amount.

5. Citywide Street Rehabilitation Package 7B – Agreement Approve an agreement with Nichols Consulting Engineers, Inc. for design services for the Citywide Street Rehabilitation Package 7B project in an amount not to exceed $753,500; establish a contingency reserve of $76,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments, including no-cost time extensions, within the contingency amount.

6. Annual Sewer Basin Rehabilitation On-Call Design Services — Amendments Approve an amendment to an agreement with CSG Consultants for on-call professional services to increase the agreement amount by $350,000, for a new total agreement amount of $1,850,000, and extend the term of the agreement to February 2029; approve an amendment to the agreement with Wilsey Ham dba WHB Engineers, Inc. for on-call professional services to increase the agreement amount by $1,250,000, for a revised total agreement amount of $2,750,000, and extend the term of the Agreement to February 2029; approve an amendment to the agreement with Freyer & Laureta, Inc. for on-call professional services to extend the agreement term to February 2029; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue project-specific task orders under these agreements.

7. Local Streets and Roads Maintenance and Rehabilitation, Project List Fiscal Year 2026-27 — Adoption Adopt a Resolution to submit a list of projects proposed to be funded with the Road Maintenance and Rehabilitation Account, Senate Bill 1 funding, to the California Transportation Commission for Fiscal Year 2026-27.

Enactment: Resolution No. 53 (2026)

8. Community Flood and Storm Protection Fee Increase for Fiscal Year 2026-27 — Adoption Adopt a Resolution to increase the Community Flood and Storm Protection Fee by 3.0 percent to account for the annual Consumer Price Index (CPI) increase.

Enactment: Resolution No. 54 (2026)

9. Parks and Recreation Bulk Printing and Mailing Services – Agreement Receive the quarterly investment report for the period ending March 31, 2026.

10. Edward Byrne 2025 Justice Assistance Grant Program — Approval Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2025 local solicitation in the amount of $22,261; and if awarded, appropriate funds to the Police Grants Budget Program and authorize the Chief of Police to execute all required documents.

Enactment: Resolution No. 55 (2026)

11. Recreation Special Event Support Services — Agreement Approve a one-year agreement for special event support services with Perry Thorwaldson, Sole Proprietor of Thor Audio Solutions for an amount not to exceed $108,940; authorize the Parks and Recreation Director to exercise up to two one-year extensions for up to $120,000 each year, for a total not to exceed amount of $348,940 over three years; establish a contingency reserve of $34,894 and authorize the Park and Recreation Director to execute the agreement, extensions and amendments in substantially the form presented. 19 of 786
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12. Downtown Landscape Maintenance Services — Agreement Approve an agreement for a total of $415,260 over five years with Brightview Landscaping Services, Inc. for Downtown Landscaping Maintenance Services in the amount of $166,104 per year for two years, with up to three one-year extensions; and authorize the City Manager to execute the agreement substantially the form presented.

Authorize a five-percent contingency amount of up to $4,153 per year for a total contingency not to exceed $20,765. Authorize the City Manager to execute all change orders, amendments, and extensions within the contingency amount.

13. City of San Mateo Opposing State Ballot Initiative No. 1983 25-0006A1 — Adoption Adopt a Resolution opposing proposed statewide Initiative No. 1983 25-0006A1, submitted by the Howard Jarvis Taxpayers Association (HJTA) and qualified for the November 2026 statewide ballot, and authorize the City Manager to communicate the City’s opposition to the California Legislature, the Governor’s Office, the League of California Cities, and other appropriate stakeholders.

Enactment: Resolution No. 56 (2026)

14. LGBTQIA+ Progress Pride Flag Display at City Hall – Adoption Adopt a Resolution to direct that the LGBTQIA+ Progress Pride Flag be flown in recognition of Pride Month Pursuant to the City's Flag Policy beginning June 2, 2026, and continuing through June 30, 2026.

Enactment: Resolution No. 57 (2026)

15. 445 S. B Street (Bespoke) - New Mixed-Use Development — Ordinance Adoption Adopt an Ordinance to approve Development Agreement (DA) associated with the construction a new mixed-use development totaling 239,628 square feet and consisting of one seven-story, 76,072 square-foot affordable housing building and one six-story, 162,926 square-foot office/commercial building located at 445 South B Street (“Project”).

Enactment: Ordinance No. 2026-08

16. Boards and Commission Appointment Subcommittee — Appointment Recommendations

1. Appoint Jennifer Kim and Charles Hansen to the Community Relations Commission for a full term from June 10, 2026, through June 10, 2030, and place Lucianne Latu and Wendy McCall on a six-month eligibility list, should a vacancy occur.

2. Appoint Alison Joly to the Library Board for a full term.

3. Appoint James Horsman to the Planning Commission for a full term, and place Seema Patel and Thomas Braham on a six-month eligibility list.

4. Appoint Carol Rael to the Senior Advisory Commission for a full term, place Dale Ritzo and Michael McCutchin on a six-month eligibility list.

5. Appoint Sigalle Michael and Kenyon "Mark" Lee to the Sustainability and Infrastructure Commission for a full term, and place Albert Wetter on a six-month eligibility list.

6. Appoint Peter Wicher to the Park and Recreation Commission for a full term and Mike Etheridge to the Park and Recreation Commission for a partial term from June 10, 2026 through June 10, 2029, and place Tammie Pereira and Ben Pahulu on a six-month eligibility list.

7. Appoint Alison Ho, Linda Druell, Clarke Robinson, Michael Chrien, and Stephen Tabler to the Civic Arts Commission for terms to be determined by lot at their first meeting, and place Sue Ping Shyy on a six-month eligibility list.

8. Appoint Shreyans J. and Elise H. as Youth Commissioners to the Library Board for a one-year term, and place and Aravind A. on a six-month eligibility list.

9. Appoint Jackson K. as a Youth Commissioner to the Park and Recreation Commission for a one-year term, and place Advika S., Zach S. and Katelyn L. on a six-month eligibility list.

10. Appoint Nektarios D. and Pranav S. as Youth Commissioners to the Senior Advisory Commission for a one-year term, and place Olivia Y. and Reed C. on a six-month eligibility list. 20 of 786
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11. Appoint Advika S. and Zachary S. as Youth Commissioners to the Sustainability and Infrastructure Commission for a one-year term, and place Margaux T. and Oscar C. on a six-month eligibility list.

12. Appoint Talia F. and Taryn A. as Youth Commissions to the Civic Arts Commission for a one-year term, and place Naisha O. on a six-month eligibility list.

PUBLIC COMMENT
Rich Hedges thanked the City for safety improvements at 17th Avenue and El Camino Real following the death of Veronica Vasquez and urged additional attention to pedestrian safety at 28th Avenue and El Camino Real. Kevin Simpson opposed a proposal to remove trees and planter strips along Humboldt Street to restore parking and urged respectful treatment of residents who participated in the bicycle improvement process. Anna Cwirko-Godycki discussed growing waitlists for the Senior Congregate Meal Program and requested additional funding to expand meal availability. Doug D'Anna opposed a potential quarter-cent sales tax increase and encouraged the City to pursue corporate sponsorships and partnerships with major local employers as alternative revenue sources. Rick Bonilla opposed removal of trees and planter strips on Humboldt Street and expressed support for the proposed Horizon Recovery Center and for treatment services in the community. Karyl Eldridge, speaking as a member of One San Mateo, supported the Horizon Recovery Center at its originally proposed location and expressed concern that relocation costs and site constraints could jeopardize the project. Reverend Alvaro Duran, Minister of Community Life at Congregational Church of San Mateo and speaking on behalf of the Peninsula Solidarity Cohort, supported the Horizon Recovery Center and emphasized dignity, evidence-based decision-making, and inclusive community engagement. John Ebneter supported the Horizon project at 101 North El Camino Real, encouraged formation of a public working group, and requested clarification of the Council's role and position during the review process. Taso Zografos supported restoring parking on Humboldt Street, questioned the current bicycle lane configuration, expressed opposition to the Horizon site as proposed, and commented on recusal-related concerns. Mike Swire praised the City's quick response to recent pedestrian safety incidents at 17th Avenue/El Camino Real and Delaware Street, supported the Horizon project, and opposed removal of trees on Humboldt Street. Trina Pierce supported restoring on-street parking on Humboldt Street while maintaining bicycle access and emphasized the parking needs of neighborhood residents. Vikash supported further consideration of a Humboldt Street concept intended to balance pedestrian and bicycle safety with restoration of parking and discussed the social-access impacts experienced by neighborhood residents. Lisa Tealer, Executive Director of the Bay Area Community Health Advisory Council (BACHAC), thanked the City for its support and sponsorship of the 2026 Soul Stroll for Health and highlighted the health education and screening services provided at the event. Connie Weiss suggested considering San Mateo Drive as an alternative bicycle route to Humboldt Street and restoring parking on Humboldt Street, and expressed concerns regarding the proposed location of the Horizon Recovery Center near senior housing and schools. Rick Sakuda expressed appreciation for the work of the City Council, City Manager, City Attorney, City Clerk, department heads, and City staff.

OLD BUSINESS

17. 2026 Transportation Program Annual Review — Progress Update Engineering Manager Jay Yu presented the 2026 Transportation Program Annual Review, highlighting roadway safety, active transportation, congestion management, parking operations, and transportation staffing and workload. Staff reported that 22 active safety projects were underway, seven of the City's 10 Local Roadway Safety Plan priority projects were funded, 11 active transportation Capital Improvement Program projects were in progress, and approximately 24 percent of the City's high- and medium-high-priority bicycle network had been completed. Staff also reported that 84 percent of transportation CIP projects were grant funded, major corridor travel times remained relatively stable, downtown parking demand remained strong, and demand for residential parking permit programs was increasing.

Public Comment: Kevin Simpson praised the report and recent quick-build safety improvements, urged disciplined prioritization of transportation work, and encouraged staff to use community-identified safety concerns and incomplete Safe Streets studies to identify dangerous locations before serious collisions occur.

Mike Swire praised staff's work and encouraged clearer measurable transportation goals, reduced reliance on 21 of 786
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automobile trips, more market-based parking management, and continued consideration of speed reduction and roadway safety opportunities. Michael Reagan, President of the Beresford-Hillsdale Neighborhood Association, expressed concerns regarding future traffic and parking impacts associated with Hillsdale development, delays in planned safety improvements, the effectiveness of traffic calming on 31st Avenue, and community involvement in bicycle facility planning.

The Council expressed support for the City's transportation work and asked questions regarding safety data and near-miss reporting, project prioritization, active transportation and Safe Routes to School, traffic calming, parking management, residential parking permit demand, construction impacts, and future transportation planning. No action was taken.

Motion was made to extend the meeting to 11:30 p.m.

Moved: Cwirko-Godycki, Seconded: Newsom
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

PUBLIC HEARING

18. Fiscal Year 2026-27 Proposed Budget and 2026-31 Capital Improvement Program — Review Finance Director Abby Veeser presented the first public hearing on the proposed Fiscal Year 2026-27 Budget and 2026-31 Capital Improvement Program. The proposed citywide budget totals approximately $356.5 million and includes General Fund operations, enterprise funds, public safety, parks and recreation, transportation, and facility and infrastructure capital improvements. Staff reviewed the City's financial outlook, including General Fund revenues and expenditures, the Sewer and Storm Enterprise Funds, the five-year Capital Improvement Program, unfunded capital needs, and long-term financial sustainability challenges.

Public Comment: There were no speakers.

The Council discussed long-term fiscal sustainability, potential revenue and sponsorship opportunities, economic development, City-owned property, visitor and hotel revenue, pension and Vehicle License Fee obligations, staffing, and other opportunities to reduce the projected structural deficit. The Council provided consensus direction to include $15,000 in one-time General Fund support for the Senior Congregate Meal Program to add capacity and help reduce existing waitlists, with the understanding that pending grant funding may offset the need for City funds.

No formal action was taken on the proposed budget. The budget and Capital Improvement Program are scheduled to return to the City Council on June 15, 2026, for a second public hearing and adoption.

Enactment: Resolution No. 52 (2026)
A motion was to extend the meeting to 11:45 p.m.

Moved: Cwirko-Godycki, Seconded: Newsom
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
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OLD BUSINESS

19. Senate Bill 707 (Brown Act Amendments): Technology Disruption Policy and Public Outreach and Interpretation Policy — Adoption
City Clerk Martin McTaggart presented an overview of Senate Bill 707 and the City's implementation requirements, including remote public participation, technology disruption procedures, language access and interpretation assistance, agenda translation, and outreach to historically underrepresented and non-Englishspeaking communities.

Public Comment: There were no speakers.

The Council discussed implementation requirements, including hybrid participation options for City boards and commissions, procedures during technology disruptions, and the statutory threshold for agenda translations.

The Council provided direction for future Senior Advisory Commission meetings to be held in the City Council Chambers with hybrid participation available through Zoom, without MCTV production services, to improve accessibility and remote participation opportunities.

The City Council adopted the staff recommendation, including the City's Technology Disruption Policy and a Resolution approving the City's Public Outreach and Public Interpretation Assistance Practices.

Moved: Fernandez, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
Deputy Mayor Fernandez recognized staff and partner agencies for the City's Memorial Day ceremony and raised questions regarding future community engagement for the proposed Horizon Recovery Center. The Council expressed consensus that, if the Horizon project returns to San Mateo, an additional public meeting should be held after an application is submitted so that updated project information and potential impacts can be discussed. The City Manager also agreed to follow up with Horizon regarding its community engagement approach.

Council Member Diaz Nash proposed a limited-term ad hoc Council committee focused on construction management and helping residents understand and navigate the cumulative impacts of major development projects. The Council provided consensus direction to establish the ad hoc committee, with Council Members Diaz Nash and Newsom expressing interest in participating.

Council Member Newsom recognized the Police Activities League's 10th Annual Mental Health Matters event, encouraged residents to vote in the June 2 election, and requested a moment of silence for a Hillsdale High School student who died following a recent automobile collision and for another student who remained critically injured.

The City Council voted 5-0 to extend the meeting to 11:59 p.m.

ADJOURNMENT –The meeting adjourned at 11:57 p.m.
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APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
June 15, 2026
City Hall, Council Chambers 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Mayor Loraine; Deputy Mayor Fernandez; Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

STUDY SESSION

1. Planning Commission Unscheduled Vacancy – Direction
City Clerk Martin McTaggart presented options for filling an unscheduled vacancy on the Planning Commission following the resignation of recently appointed Commissioner James Horsman. Staff reviewed the City Council's adopted Rules and Procedures for Boards and Commissions, the active six-month eligibility list established on June 1, 2026, and the Maddie Act noticing requirements applicable to an unscheduled vacancy. The existing eligibility list identified Seema Patel as the first-priority candidate and Thomas Braham as the second-priority candidate and remains in effect through December 1, 2026. Staff advised that the Council could either select a candidate from the existing eligibility list or direct staff to conduct a new recruitment. Because the Maddie Act requires notice to be posted for at least 10 working days before a final appointment, the Council could provide direction at this meeting but could not make the appointment that evening. Any appointment recommendation would return at the July 20, 2026 Regular Meeting.

Public Comment: Ashley Zerpa expressed concern regarding public confidence in the appointment process, requested that the candidates be reevaluated, and stated that, if the process were not reopened, she supported Thomas Braham. Steve Weiss requested that the interviews be reopened with participation by the full City Council, citing concerns regarding transparency, scheduling conflicts, and whether complete information was available during the original process. Vikash B. opposed reappointing Seema Patel and raised concerns regarding her prior policy positions and conduct. Kevin Simpson urged the Council to follow the existing process and appoint the first-priority candidate from the eligibility list. Michael Reagan requested that the Council reevaluate the appointment process and expressed support for Thomas Braham. Rick Sakuda expressed concern that the appointment had become divisive and urged the Council to select a fair and even-minded commissioner. Doug D'Anna requested additional scrutiny of the vacancy and stated that the Council was permitted, but not required, to use the eligibility list. Lisa Tanner requested a new interview process and urged the Council to select a commissioner who would treat residents respectfully. Lisa Maley requested that the Council restart the interview process, citing concerns about whether complete information regarding availability had been known during the original appointment. Tom Leese requested that the top candidates be re-interviewed by the full City Council and that the Council evaluate character, capability, knowledge, and design expertise. Carol Eldridge supported appointing Seema Patel from the existing eligibility list, citing the Council's recent ranking and Patel's qualifications and prior Planning Commission service. Lori Watanuki requested that the interviews be reopened and that the Council consider qualifications, design background, neutrality, and ability to serve the full term.

Peter Mum requested that the appointment process be restarted and that candidates be evaluated for professional conduct and temperament. Susan Manheimer described a prior interaction before the Planning Commission and urged the Council to consider how commissioners treat members of the public. Michael Arias25 of 786 City Council Special Meeting Minutes – 6/15/2026 Page 2 Cruz supported appointing Seema Patel, citing the recent interview process, her Planning Commission experience, and her ranking as first alternate. Jordan Grimes supported appointing Seema Patel and urged the Council to follow the existing vacancy process and prior ranking. Robert Zhao supported appointing Seema Patel from the existing eligibility list and avoiding a new recruitment process. Diane Whitaker described her experience serving with Seema Patel on the Civic Arts Commission and urged the Council to carefully consider its available options. Taso Zografos opposed appointing Seema Patel and requested that the Council reopen the process. Gary Germano requested that the process be restarted and that all five Council Members participate in the interviews. Alexis Lewis supported appointing Seema Patel to provide continuity, institutional knowledge, stability, and consistency on the Planning Commission. Caller ending in 779 requested that the Council restart the interview process and select a different commissioner. Rich Kranz requested a renewed process and urged the Council to prioritize real-world experience, critical thinking, urban planning knowledge, and balanced decision-making. Ronnie Eaton requested a new recruitment process, encouraged turnover and new voices on City commissions, and urged enforcement of standards for commissioner conduct. Connie Weiss requested that the full Council restart the interview process and raised concerns regarding prior conduct and whether scheduling information had materially affected the original evaluation. Rick Ballard supported appointing Seema Patel, citing the prior public interview process, the Council's consensus ranking, and her qualifications. Frank Elliott supported appointing Seema Patel and urged the Council to follow the established process. Dave Cohen requested that the Council redo the process and stated that the eligibility-list ranking should not dictate the appointment. Maria requested that the interview process be restarted and that the Council select a commissioner who would provide respectful leadership. Alexandra supported appointing Seema Patel and urged the Council to follow the process and ranking established at the prior meeting. David Long requested that the Council reopen recruitment and emphasized commissioner temperament, respect for applicants, policy-based decision-making, and commitment to serving a full term. Michelle Mickey requested that the Council reopen the process to ensure that all candidates could fully meet the time and attendance obligations of the Planning Commission. Laurie opposed appointing Seema Patel, requested greater balance on the Planning Commission, and expressed support for Thomas Braham. Mike Swire supported appointing Seema Patel as the first-priority candidate on the existing eligibility list and urged the Council to honor its prior decision. Max Mautner supported appointing Seema Patel, citing her prior Planning Commission leadership, experience with the General Plan and Housing Element, and ranking as first alternate. One additional attendee requested to speak on a matter associated with the Regular Meeting and did not provide comment on this item. A final remote participant was called but did not provide audible comment.

The Council discussed the purpose and discretionary nature of the eligibility list, the circumstances surrounding Commissioner Horsman's resignation, whether attendance and scheduling should be addressed more explicitly during future interviews, and whether the vacancy should be filled from the existing eligibility list or through a new recruitment. Council Members Diaz Nash and Cwirko-Godycki expressed support for reopening the recruitment/interview process. Mayor Loraine, Deputy Mayor Fernandez, and Council Member Newsom expressed support for proceeding with the existing eligibility list and appointing Seema Patel. By majority consensus, the Council directed staff to return at the July 20, 2026 Regular Meeting with a recommendation to appoint Seema Patel to the Planning Commission vacancy, following completion of the required Maddy Act noticing period.

CLOSED SESSION
At 7:11 p.m., the Council recessed the Special Meeting in order to convene the 7:00 p.m. Regular Meeting. The City Attorney recommended that the Special Meeting be reconvened after the Regular Meeting for consideration of Closed Session Items 2 through 6. At 10:51 p.m. the Council adjourned the regular meeting and resumed this Special Meeting.

A motion was made to extend the Special Meeting to 11:15 p.m. 26 of 786
City Council Special Meeting Minutes – 6/15/2026 Page 3 Moved: Cwirko-Godycki, Seconded: Loraine
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

An opportunity public comment was provided, there were no speakers. No reportable action was required.

3. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Amitava Biswas v.

City of San Mateo, San Mateo Superior Court Case No.: 23-CIV-04046

4. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Amitava Biswas v.

City of San Mateo, San Mateo Superior Court Case No.: 23-CIV-04046

5. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Claimants: Edilberto Heredia-Faustor (Green Fashion Nursery), Omar Missael Gastelum, Eudimilia Valverde, Juan Castaneda

6. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: County of San Mateo et al. v. State of California et al., San Francisco Superior Court, Case No. CPF-25-519270 – consideration of litigation status, strategies, and options, including possible dismissal of suit.

ADJOURNMENT – The meeting adjourned at 11:15 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Regular Meeting Minutes – 6/15/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
June 15, 2026
City Hall, Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:15 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, and Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances: there were no requests.

City Manager Alex Khojikian introduced newly appointed Assistant City Manager Jennifer Yamaguma, who shared brief remarks.

CEREMONIAL

1. Juneteenth – Proclamation Alexis Lewis, representing the NAACP San Mateo Branch and the Foster City Association of Black Residents, accepted the proclamation recognizing June 19, 2026, as Juneteenth and shared remarks regarding the history and significance of the holiday, civil rights, and the importance of preserving and understanding Black history.

2. ReThink Waste "Trash to Art" Contest Winners – Recognition Tom Lease, representing the Age Friendly Coalition, and Senior Advisory Commission representatives Anna Cwirko-Godycki and Ellen Wang accepted the proclamation recognizing May 2026 as Older Americans Month and the contributions, resilience, and achievements of older adults in the community.

3. "I Voted" Sticker Design Competition Winners – Recognition Deputy City Clerk Chantal Eaton announced the seven winning artists in the City's 2026 I Voted and Future Voter Sticker Design Competition: Verdi, Emma, Makhta, Talina, Narumi, Sanjana, and Serena. The winning designs were distributed at vote centers and the City Hall ballot drop box during the June 2, 2026 election.

Public Comment: Thomas Lease congratulated newly appointed Personnel Board member Sheri Boles and read messages from a prior youth-designed voter sticker emphasizing kindness, inclusion, empathy, environmental stewardship, and equality.

Moved: Newsom, Seconded: Diaz Nash
Ayes: Fernandez, Newsom, Loraine, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
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4. City Council Meeting Minutes — Approval
Approve the minutes of the special and regular meetings of the City Council held on April 20, 2026 and May 4, 2026. Approve the minutes of the special meeting of the City Council held on April 15, 2026.

5. Boards and Commission Appointment Subcommittee — Appointment Recommendations

1. Appoint William Yang and Valerie Foo to the Measure S Oversight Committee for a full term from June 15, 2026, through June 10, 2030, appoint Rich Hedges to the Measure S Oversight Committee for a partial term from June 15, 2026, through June 10, 2027, and place William Amsbary on a six-month eligibility list, should a vacancy occur.

2. Appoint Sheri Boles to the Personnel Board for a full term and place Neal Chuenprateep on a six-month eligibility list.

6. November 3, 2026 General Municipal Election — Calling the District Election for Candidates Adopt a Resolution to call for and conduct the November 3, 2026 General Municipal Election; request consolidation with San Mateo County for election services; and authorize the City Clerk to execute the Service Agreement for the Provision of Election Services with the County of San Mateo for the Candidate election, and make any appropriate changes, with the concurrence of the City Attorney.

Enactment: Resolution No. 60 (2026)

7. Cablecasting and Channel Management Services – Agreement Adopt a Resolution to use an alternative purchasing method to enter into an agreement with Millbrae Community Television (MCTV) for cablecasting and management of the City’s public, education, and government (PEG) channel, technology maintenance, and engineering support services in an amount not to exceed $57,000 per year for a three-year period beginning fiscal year 2026-27 through fiscal year 2028-29, with cost of living adjustments for a total amount not to exceed $166,000; establish a contingency reserve in the amount of $16,600; and authorize the City Clerk to execute the contract in substantially the form presented and issue change orders within the contingency amount.

Enactment: Resolution No. 61 (2026)

8. Community Flood and Storm Protection Fee Increase for Fiscal Year 2026-27 — Adoption Approve Amendment No. 1 to the agreement with Jeanne Sullivan Billeci for communications services in the amount of $60,000 for a new agreement total of $135,000 and extend the term of the agreement through June 30, 2028; and authorize the City Manager to execute the amendment in substantially the form presented.

9. Fiscal Year 2026-27 General Liability and Property Insurance — Purchase Authorization Authorize a staff committee comprised of the City Manager, the Finance Director, and the City Attorney to select the most cost-effective program to ensure the City's general liability, property risks, and Library; and authorize the City Attorney to execute all required documents to purchase the selected insurance for fiscal year 2026-27.

10. Juvenile Diversion Program Case Management Services – Agreement Approve a two-year agreement with the County of San Mateo for reimbursement for case management services for the San Mateo Police Department Juvenile Diversion Program in the amount of $421,001; and authorize the Chief of Police to execute the agreement in substantially the form presented.

11. Fiscal Year 2026-27 General Obligation Bond — Adoption Adopt a Resolution to levy the property tax rate of $0.0030 per $100 of assessed value, equating to $3.00 per $100,000 assessed value for fiscal year 2026-27, for the voter-approved General Obligation Bond annual debt service payment.

Enactment: Resolution No. 62 (2026)
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12. Bay Meadows Community Facilities District – Special Tax Levy Fiscal Year 2026-27 – Adoption Adopt a Resolution to authorize the levy of special taxes for Fiscal Year 2026-27 for the Community Facilities District No. 2008-1 (Bay Meadows).

Enactment: Resolution No. 63 (2026)

13. Downtown Parking Equipment Network Hosting and Materials — Amendment Approve Amendment No. 3 to the agreement with IPS Group, Inc. for parking equipment network hosting and materials to increase the agreement in the amount of $125,500 for a revised agreement total not to exceed $800,500, update pricing terms based on the consumer price index, and extend the agreement through December 31, 2026, with one optional six-month extension; and authorize the Public Works Director to execute the amendment in substantially the form presented and approve the optional extension.

14. Peninsula Heights Public Improvements — Adoption
Adopt a Resolution to accept public improvements in accordance with the Subdivision Improvement Agreements for Peninsula Heights with 2655 CAMPUS POP OWNER, LLC, 2755 CAMPUS POP OWNER, LLC, 2800 CAMPUS POP OWNER, LLC, and 2988 CAMPUS POP OWNER, LLC.

Enactment: Resolution No. 64 (2026)

15. Fiscal Year 2026-27 Wastewater Treatment Plant Supply of Chemicals — Agreements Award purchase contracts for chemical supplies necessary for the Wastewater Treatment Plant operations to the following suppliers: (1) Univar Solutions USA, LLC to supply sodium hypochlorite in the amount of $1,350,580; sodium bisulfite in the amount of $322,626.38; and sodium hydroxide in the amount of $434,253.13; (2) Kemira Water Solutions, Inc. to supply ferric chloride in the amount of $402,214.13; and (3) Pacific Star Chemical, LLC dba Northstar Chemical to supply citric acid in the amount of $56,128.00; establish a 10% contingency reserve for each purchase contract; and authorize the Public Works Director to execute the contracts in substantially the form presented and issue change orders within the contingency amounts.

16. Wastewater Treatment Plant Biosolids Hauling and Disposal — Change Order Approve Contract Change Order No. 4 to an agreement with Synagro-WWT, Inc. for Wastewater Treatment Plant biosolids hauling and disposal services to exercise a one-year extension in the amount of $850,000, for a revised total contract amount not to exceed $3,644,250; and authorize the Public Works Director to execute future change orders and extensions within the contingency balance.

17. Wastewater Treatment Plant Supply of Liquid Emulsion Polymer – Agreement Adopt a Resolution to approve an alternative purchasing procedure and award a purchase contract to Polydyne, Inc. for the supply of liquid emulsion polymer in the amount of $548,973.94; establish a contingency reserve in the amount of $54,900; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

Enactment: Resolution No. 65 (2026)

18. Senior Center Roof Improvements Project — Agreement Award an agreement to Fog City Roofing & Construction, LLC for construction on the roof at the Senior Center in the amount of $249,069; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

19. Martin Luther King Jr. Park Emergency Field Lighting Equipment — Purchase Agreement Adopt a Resolution approving an alternative purchasing procedure to award a purchase agreement with Stuart C.

Irby Company, LLC to provide emergency field lighting equipment to the Martin Luther King Jr. Park in an amount 30 of 786
City Council Regular Meeting Minutes – 6/15/2026 Page 4 not to exceed $102,764.67; establish a contingency reserve of $10,000; and authorize the Public Works Director to issue change orders within the contingency and execute the agreement in substantially the form presented.

Enactment: Resolution No. 66 (2026)

20. El Camino Real Streetlight Relocation Project — Agreement Approve an agreement with Bay Area Lightworks, Inc. for the El Camino Real Streetlight Relocation Project in the amount of $190,000; establish a contingency reserve in the amount of $28,500; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.

21. Citywide Street Rehabilitation Package 6-B2 — Agreement Approve an agreement with G. Bortolotto & Company, Inc. for construction services in the amount of $2,895,986.95; establish a contingency reserve in the amount of $435,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

22. Citywide Surface Treatment Package 4A-2 Project — Agreement Approve an agreement with Pavement Coatings Co. for Citywide Surface Treatment Package 4A-2 Project construction services in the amount of $1,437,610.00; establish a contingency reserve in the amount of $143,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.

23. Uniform Laundry Services - Agreement
Approve a three-year agreement with Alsco Uniforms for uniform laundry services in an amount not to exceed $300,000; establish an annual contingency in the amount of $10,000 per agreement year; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.

PUBLIC COMMENT
Montash Kumar proposed transitioning the City Council from part-time positions to full-time salaried positions, stating that higher compensation could broaden participation and provide Council Members more time to govern.

Carla Avitabile supported bringing library employee compensation to the market median and suggested a one-year labor agreement followed by coordinated bargaining with other employee groups. Anna Chow supported marketmedian compensation for library staff and questioned why library employees remained below comparable classifications. Mary Kwan supported market-median compensation for library staff, citing their community service, experience, retention, and morale. Kevin Simpson supported fair compensation for library workers and urged the Council to avoid repeatedly revisiting prior policy decisions, specifically opposing a proposal to widen Humboldt Street by removing trees and other existing improvements. Mei Li raised concerns regarding alleged radio-frequency exposure, nanosensors, and related environmental and personal health issues. Jordan Grimes supported Planning Commissioner Seema Patel and urged respectful civic discourse, emphasizing that policy disagreement should not be equated with disrespect or lack of community representation. Kelly, participating under the Zoom display name Sean Lee, expressed concern regarding the City's labor proposal for library staff and urged compensation at market standards to support fairness, retention, and recruitment.

NEW BUSINESS

24. Tracking Survey Results for the Potential Sales Tax Measure for November 2026 — Informational Senior Management Analyst Zach Rado, Dr. Timothy McLarney of True North Research, and Barry Barnes of Team Civics presented updated tracking survey results concerning a potential one-quarter-cent general sales tax 31 of 786
City Council Regular Meeting Minutes – 6/15/2026 Page 5 measure for the November 2026 election. The survey found 58% support at the initial ballot test, 59% after respondents received additional information regarding potential services and projects, and 54% after exposure to opposition arguments.

Public Comment: there were no speakers.

The Council discussed voter priorities, public trust, competing tax measures, potential ballot language, the proposed Charter amendment, and ongoing community outreach. Council Members reiterated interest in protecting essential City services and encouraged residents to participate in upcoming district town halls and educational meetings. No action was taken.

PUBLIC HEARING

25. New Multi-Family Residential Development (PA-2025-063) — Approval Community Development staff and representatives of SummerHill Apartment Communities presented a proposal for a new seven-story, 232-unit multi-family residential development at 220 W. 20th Avenue, including 31 below-market-rate units, associated site improvements, and project conditions. Staff reviewed the project's consistency with applicable state housing laws, objective development standards, transportation analysis, neighborhood outreach, and the Planning Commission's prior recommendation.

Public Comment: Reyhan Uygur, representing Little Bloom Child Care, opposed the project as proposed and expressed concerns regarding the scale of the development, traffic, drop-off and pick-up safety, and impacts on the childcare center. Ronnie Antonio, Board President of Asiya Shriners, opposed the project in its current form and urged redesign to address traffic, access, public safety, and potential displacement of organizations serving children and adults with disabilities. Russell Breed, a San Mateo resident and Asiya Shriners member, opposed the project as proposed and requested that it be returned to the developer for further work, including consideration of relocating vehicle access to West 20th Avenue. Oleksii Chuka, Director of Operations for Asiya Shriners, opposed the project in its current form and cited traffic, safety, and potential impacts on the Shriners and its tenants. Gary Stephens, Director of Membership and Community Outreach for Asiya Shriners, opposed the project as proposed and requested a safer design addressing parking and Elkhorn Court congestion. Joe Virga, a former San Mateo County long-term care ombudsman, opposed the project as proposed and emphasized risks to elderly and disabled adults using Partners for Independence. Steve Weiss, a tenant of Asiya Shriners and Treasurer of the San Mateo Masonic Lodge, opposed the project as presented, citing parking, transit access, traffic, and infrastructure concerns. Gary Shwide opposed the project as proposed and urged relocation of the project driveway away from Elkhorn Court, citing public safety concerns. Charles Remington, First Vice President of Asiya Shriners, opposed the project in its current form and emphasized the potential effect on the organization's charitable mission and support for Shriners Children's. Mori Moriuchi, a supporter of Shriners Children's Hospital, opposed the project as proposed and urged additional measures addressing traffic, parking, emergency access, and pedestrian safety. Vladimir Vergara, a San Mateo resident and Asiya Shriners member, opposed the project as proposed and cited existing and anticipated traffic congestion in the area. Cliff Valdehuerza opposed the project as proposed and asked the Council to prioritize the safety of children and older adults using Elkhorn Court. Ronn Mitchell, speaking on behalf of Asiya Shriners, opposed the project in its current form and requested further evaluation of traffic, parking, emergency access, and public safety risks.

Janice Antonio, First Lady of Asiya Shriners, opposed the project as proposed and emphasized the organization's charitable work and concern that the development could threaten its continued operation. Rich Hedges supported the project, citing the need for additional housing, state housing requirements, transit access, and his view that anticipated traffic impacts of prior housing developments had often been overstated. Michael Ragan, President of the Beresford-Hillsdale Neighborhood Association, raised concerns regarding traffic, parking, visitor and service-worker parking, and safety, and encouraged the developer to continue working with the Shriners.

Larissa Nyatta, representing the San Mateo County Economic Development Association (SAMCEDA), supported the project, citing the regional housing shortage, economic impacts of the housing imbalance, and consistency with the City's housing planning efforts. Jordan Grimes clarified that San Mateo Forward had not taken a position on the project and that a prior speaker was not speaking on behalf of that organization; speaking 32 of 786
City Council Regular Meeting Minutes – 6/15/2026 Page 6 personally, he supported the project and cited the need for housing and his experience with nearby residential development. Jen Lee Carino opposed the project as proposed and cited traffic safety, parking, impacts on nearby children and families, and concern for the continued viability of Asiya Shriners.

The Council discussed the City's limited discretion under state housing law; traffic, parking, emergency access, and pedestrian safety; project access from Elkhorn Court; loading and curb management; communication among the developer, Shriners, surrounding organizations, and neighbors; tree species; and potential safety improvements. Council Members encouraged continued collaboration among the parties.

A motion was made to adopt the resolution approving the Site Plan and Architectural Review and Site Development Planning Application for the 232-unit project at 220 W. 20th Avenue, finding the project statutorily exempt from CEQA pursuant to Assembly Bill 130, subject to the conditions of approval, with additional flexibility regarding tree species and a preference to avoid eucalyptus and use native or indigenous trees where feasible.

Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

26. Fiscal Year 2026-27 Budget, Capital Improvement Program, Gann Limit, and FY 25-26 Budget Adjustments – Approval
Finance Director Abby Veeser presented the second public hearing and proposed adoption of the Fiscal Year 2026-27 operating and capital budgets, 2026-31 Capital Improvement Program, Fiscal Year 2026-27 Gann appropriations limit, and Fiscal Year 2025-26 year-end supplemental budget adjustments. The proposed citywide budget totaled approximately $356.3 million, including a $183.6 million General Fund budget and $66.3 million in capital projects. The proposed budget incorporated the Council's prior direction to include $15,000 for the Senior Nutrition Program.

Public Comment: Lisa Tealer, Koshland Fellow with the San Francisco Foundation and Executive Director of the Bay Area Community Health Advisory Council, thanked staff for the budget process, supported the planned investment in the Martin Luther King Jr. Center, and requested consideration of an additional $500,000 contingency toward the full modernization and resiliency project.

The Council discussed City facility needs, including the Martin Luther King Jr. Center and facilities east of US 101; the Get Around senior transportation program; potential Vehicle License Fee backfill; capital priorities; the Marina Lagoon spot dredging project; and implementation of the City's Strategic Plan. Staff clarified that adoption would provide approximately $5.4 million currently available for the King Center project, with additional funding anticipated to return through a future Capital Improvement Program.

The City Council adopted Resolutions approving the Fiscal Year 2026-27 operating and capital budgets, the 2026- 31 Capital Improvement Program, the Fiscal Year 2026-27 Gann appropriations limit, and the Fiscal Year 2025-26 year-end supplemental budget adjustments.

Moved: Newsom, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
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City Council Regular Meeting Minutes – 6/15/2026 Page 7

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney, and Council Members reported on their various assignments, liaison roles, past and upcoming community events, and Council activities. Council Members highlighted the Downtown FIFA World Cup popup and upcoming Central Park viewing event, Music in the Park, Fourth of July activities, the San Mateo County Pride celebration, San Mateo-Foster City School District partnership awards, and the Best of San Mateo awards.

The City Attorney reminded the Council that, following adjournment of the Regular Meeting, the Council would reconvene the June 15 Special Meeting to consider the remaining Closed Session items.

ADJOURNMENT –The meeting adjourned at 10:51 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Special Meeting Minutes – 5/26/2026 Page 1

APPOINTMENT SUBCOMMITTEE

MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom, Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
Appointment Subcommittee to the
Sustainability & Infrastucture
Commission
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 26, 2026
City Hall Conference Room C, 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, Council Members: Cwirko-Godycki, Diaz Nash, Newsom, Jr.

NEW BUSINESS

1. Sustainability and Infrastructure Commission – Interviews The Appointment Subcommittee for the Sustainability and Infrastructure Commission, comprised of Mayor Adam Loraine, Deputy Mayor Nicole Fernandez, and Council Members Danielle Cwirko-Godycki, Lisa Diaz Nash, and Robert Newsom, with Public Works Director Matt Fabry advising, interviewed the following applicants to fill two seats on the Commission and two youth commissioner seats and will establish an eligibility list for future vacancies:

Advika S.

Maanyaa M.

Oscar C.

Zachary S.

Chase W.

Natalie D.

Margaux T.

Aidin Sarabi
David Chan
Kay Funk
Sigalle Michael
Kenyon “Mark” Lee
Albert Wetter
John Weinrich
Public Comment: No speakers.

The appointment subcommittee deliberated and concluded with the following recommendations: Appoint Sigalle Michael and Kenyon "Mark" Lee to the Sustainability and Infrastructure Commission for a full term, and place Albert Wetter on a six-month eligibility list. Appoint Advika S. and Zachary S. as Youth Commissioners to the Sustainability and Infrastructure Commission for a one-year term, and place Margaux T. and Oscar C. on a sixmonth eligibility list. 35 of 786
City Council Special Meeting Minutes – 5/26/2026 Page 2 ADJOURNMENT –The meeting adjourned at 9:12 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Special Meeting Minutes – 5/27/2026 Page 1

APPOINTMENT SUBCOMMITTEE

MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom, Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
Appointment Subcommittee to the
Planning Commission
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 27, 2026
City Hall Conference Room C, 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, Council Members: Cwirko-Godycki, Newsom, Jr.

Absent: Council Member Diaz Nash

NEW BUSINESS

1. Sustainability and Infrastructure Commission – Interviews The Appointment Subcommittee for the Planning Commission, comprised of Mayor Adam Loraine, Deputy Mayor Nicole Fernandez, and Council Members Danielle Cwirko-Godycki and Robert Newsom, with Community Development Director Zach Dahl advising, interviewed the following applicants to fill one seat on the Commission and will establish an eligibility list for future vacancies:

Thomas Sanfilippo
Thomas O’Connor
Thomas Braham
James Horsman
Stephen O’Neill
Seema Patel
Public Comment: The following speakers provided comment on their preferred candidate for appointment to the vacant Planning Commission seat or provided input on the selection process: Jeff LaMont, Gene Alston, Mike Etheridge, Risk Sakuda, Laurie Watanuki, Richard Ballard, Kiera Aldridge, Michael Ragan, Doug D’Anna, Vikash Bhagwandin, Alexandra Dove, Jonathan New, Connie Weiss, Trina Pierce, Michael Arruza Cruz, Noelia Corzo, Jordan Grimes, Ally Chan, Andrew Lomano, John Ebneter,
The appointment subcommittee deliberated and concluded with the following recommendations: Appoint James Horsman to the Planning Commission for a full term, and place Seema Patel and Thomas Braham on a six-month eligibility list.

ADJOURNMENT –The meeting adjourned at 10:16 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR Account Number: 72-4671 File ID: 26-11362 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Polymer Injection System Procurement — Adoption
RECOMMENDATION:

Adopt a Resolution authorizing the selection of Netzsch brand polymer injection rings and pumps for the Polymer Injection System Project.

BACKGROUND:

The City is currently under a Regional Water Quality Control Board Cease-and-Desist Order requiring improvements to its sewer collection system and Wastewater Treatment Plant (WWTP) to eliminate sanitary sewer overflows and unauthorized discharges of untreated or partially treated wastewater to San Francisco Bay. The Clean Water Program (CWP) includes several capital improvements that are currently under construction and intended to comply with the Cease-and-Desist Order.

As part of the CWP, the City has identified essential capital improvements required to sustain and enhance the reliability, performance, and safety of the WWTP. One of these projects is the Polymer Injection System Project (Project) which is intended to improve the performance and reliability of the sludge cake pumping system at the WWTP. The Project is currently in the design phase with Kennedy/Jenks Consultants, Inc. (Kennedy Jenks).

The WWTP currently utilizes Netzsch brand progressive cavity cake pumps, which can experience discharge pressures exceeding 350 pounds per square inch (psi) during sludge conveyance. To reduce back pressure, improve pump efficiency, and stabilize flow, the Project includes installation of polymer injection rings downstream of the cake pumps. These rings introduce polymer into the high-pressure sludge stream to reduce friction losses and improve pump performance. The polymer injection rings will be installed directly downstream of the existing Netzsch cake pumps. For this reason, the injection rings must be compatible with the existing pump system and rated for the required pressure.

The Project also includes installation of polymer pumps associated with the Polymer Injection System. Specifying Netzsch brand pumps will match the WWTP’s existing Netzsch cake pumping equipment, support compatibility with the Netzsch polymer injection rings, and reduce operational risks with mismatched components.

Kennedy Jenks has conducted a review of polymer injection ring products currently available on the market. Their findings indicate:
• Netzsch is the only manufacturer that advertises polymer injection rings specifically designed and rated for highpressure downstream installation (>350 psi) in cake pump applications. Other manufacturers offer polymer injection rings only for low pressure applications (<50 psi), typically upstream of thickening or dewatering equipment.
• Non-Netzsch brand products are designed for sludge conditioning and not for reducing backpressure in high38 of 786

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pressure pumping zones. These other products are not engineered, tested, or warranted for the City’s required operating conditions.

Pursuant to Public Contract Code Section 3400, the City may not generally specify single brand names in its formal bidding process unless it includes “or equal” designations. However, this prohibition does not apply upon a finding by the City Council of one of the following circumstances specified in Section 3400(c). Circumstances which allow for the City to specify the use of a single brand include the following:
• Pursuant to Public Contract Code Section 3400(c)(2), the City may specify a brand in order to match other products in use on a particular public improvement either completed or in the course of completion. o Justification: The WWTP’s existing cake pumps are manufactured by Netzsch. Specifying Netzsch polymer injection rings and pumps ensure compatibility with the existing pump and operating pressures, preservation of pump warranties, consistent maintenance and spare parts practices, and mitigation of operational risks associated with mismatched components. Netzsch pumps are also justified because they match existing Netzsch equipment already in use at the WWTP and support compatibility with the Netzsch polymer injection rings being specified for the Project. • Pursuant to Public Contract Code Section 3400(c)(3), the City may specify a brand in order to obtain a necessary item that is only available from one source.
o Justification: Netzsch is the only manufacturer offering a polymer injection ring designed for high-pressure discharge, therefore, the polymer injection ring qualifies as a necessary item only available from a single source.

Based on the above, both City staff and Kennedy Jenks recommend Netzsch brand polymer injection rings and pumps to be used for the Project, as allowed by Public Contract Code Sections 3400(c)(2) and 3400(c)(3) to maintain continuity with the existing cake pump equipment. Given the critical role these pumps play in solids handling, standardizing this equipment brand is essential to ensure operational compatibility and long-term reliability. This approach is the most beneficial and effective for both the City and the WWTP, as no other manufacturer offers a product suitable for the required high-pressure conditions the WWTP is currently experiencing with its cake pumps. Staff recommends approval of the attached Resolution with findings that a single brand Netzsch polymer rings are necessary for the Project.

BUDGET IMPACT:

The cost of the Netzsch polymer injection rings and pumps will be included in the construction contract for the Wastewater Treatment Plant Polymer Injection Project (46T191). No additional appropriation is required for the project budget.

ENVIRONMENTAL DETERMINATION:

This City Council action is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301).

STRATEGIC PLAN ALIGNMENT:

This staff report supports the Infrastructure Initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
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STAFF CONTACT
Jennifer Lam, Project Manager II
[email protected]
(650) 522-7281
Thomas W. Williams, Engineering Manager
[email protected]
(650) 522-7307
James O'Connell, Deputy Director of Public Works
[email protected]
(650) 522-7304
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING THE SELECTION OF NETZSCH BRAND POLYMER INJECTION RINGS AND PUMPS FOR THE

POLYMER INJECTION SYSTEM PROJECT
WHEREAS, the Wastewater Treatment Plant (WWTP) is an aging facility, and the Clean Water Program (CWP) includes a variety of capital improvement projects to rehabilitate and upgrade the existing WWTP facilities; and
WHEREAS, the Polymer Injection System Project (Project) will install polymer injection rings downstream of the existing sludge cake pumps to enhance pumping efficiency, reduce friction losses, and support long-term operational performance; and
WHEREAS, the Project also includes pumps associated with the Polymer Injection System, and specifying Netzsch pumps will allow the new pumps to match the WWTP’s existing Netzsch cake pumping equipment, support compatibility with the Netzsch polymer injection rings, and maintain consistent spare parts and maintenance practices; and
WHEREAS, the City’s design consultant, Kennedy/Jenks Consultants, Inc., conducted a technical evaluation of available polymer injection ring manufacturers and determined that Netzsch is the only manufacturer that produces polymer injection rings specifically designed and rated for high-pressure downstream installation (>350 psi), which is required for the City’s existing sludge cake pumping system; and
WHEREAS, other manufacturers only produce polymer injection rings for low-pressure upstream applications (<50 psi) and do not offer products suitable for the City’s high-pressure operating environment; and
WHEREAS, the WWTP’s existing cake pumps are manufactured by Netzsch, and specifying Netzsch polymer injection rings ensures compatibility with existing equipment, preserves warranties, and maintains operational continuity; and
WHEREAS, specifying single brand name products in formal bidding is allowable pursuant to Public Contract Code Section 3400(c) upon a finding by City Council under certain circumstances; and WHEREAS, specifying Netzsch brand polymer injection rings and pumps is in the best interest of the City to ensure reliable performance, minimize operational risk, and avoid delays associated with unsuitable or incompatible equipment.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The Council action approving this agreement is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

2. Pursuant to Public Contract Code Section 3400(c)(2), the City Council finds specifying Netzsch polymer injection rings and pumps for the Polymer Injection System Project is necessary to match other products already in use at the WWTP because:
a. The WWTP’s existing cake pumps are manufactured by Netzsch; b. The polymer injection rings will be installed in connection with the existing Netzsch cake pump system and must be compatible with the existing pump equipment and operating pressures; and
c. The pumps associated with the Polymer Injection System should match the WWTP’s existing Netzsch cake pumping equipment to support compatibility with the Netzsch polymer injection rings, maintain consistent spare parts and maintenance practices, and reduce operational risks associated with mismatched components.

3. Pursuant to Public Contract Code Section 3400(c)(3), the City Council finds and determines that specifying Netzsch polymer injection rings for the Polymer Injection System Project is necessary because the required item is only available from one source, based on the following:
a. The City’s project designer conducted a review of polymer injection ring products currently available on the market;
b. The designer found that Netzsch is the only manufacturer that produces polymer injection rings suitable for high-pressure downstream installation greater than 350 psi;
c. Other manufacturers’ products are limited to low-pressure applications and are not suitable for the City’s required operating conditions; and d. Non-Netzsch products are not designed, tested, or warranted for the City’s required high-pressure downstream application, which could result in equipment failure, operational inefficiencies, or construction delays.

4. For the above reasons, specifying Netzsch brand polymer injection rings and pumps for the Polymer Injection System Project in the bidding documents is approved.

5. The Public Works Director is authorized to take all actions necessary to effectuate this resolution.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11467 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Corporation Yard Electric Vehicle Charging Stations — Agreement RECOMMENDATION:

Approve an agreement with Raposo Engineering, Inc. for the Corporation Yard Electric Vehicle Charging Stations project in the amount of $234,500; establish a contingency reserve in the amount of $47,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

BACKGROUND:

Electric vehicle charging infrastructure is necessary to support the City Council priority to electrify the City’s fleet and is in alignment with the City’s Climate Action Plan to reduce greenhouse gas emissions from transportation. The Corporation Yard, located at 1949 Pacific Boulevard, was selected as one of the first locations to install electric vehicle (EV) chargers for fleet charging, and a total of six dual-headed chargers are proposed to be installed.

In accordance with Municipal Code section 3.60.030, a competitive public process was used to obtain bids for the construction of the Corporation Yard Electric Vehicle Charging Stations. A notice inviting bids was advertised on May 28, 2026. On July 2, 2026, eight bids were received. The bids received are listed below in order of increasing bid amount.

Contractor Base Bid
Raposo Engineering, Inc. $234,500.00
Central Pacific Construction $247,500.00
InCharge Energy, Inc. $275,497.45
TCG Electrical Contractor, Inc. $392,012.00
LC General Engineering & Construction, Inc. $395,702.00 Ace-High Engineering $409,980.00
SCC Electric, Inc. $445,000.00
W. Bradley Electric, LLC $642,426.00
After review of bid documents, staff determined that Raposo Engineering, Inc. is the lowest responsive, responsible bidder. Therefore, staff recommends Raposo Engineering be awarded this construction agreement. In addition, staff recommends a contingency of $47,000 be established to allow for unforeseen issues and extension of the paving limits to accommodate the entire EV parking area.

Construction is anticipated to start in Fall 2026.
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BUDGET IMPACT:

Currently, there are sufficient funds in the Green Fleet Charging Infrastructure Project (46c003) budget to award this agreement and establish the contingency reserve. This project is funded by the Westlight Energy (formerly Peninsula Clean Energy) Member Agency grant that was accepted and appropriated at the December 9, 2024, City Council meeting.

Additionally, the City will receive a rebate through Westlight Energy’s EV Ready Program (maximum $90,000) and a vehicle rebate from PG&E at the close of the project. The acceptance and appropriation of rebate funding will occur at a future City Council meeting at the close of the project.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This project is in alignment with the Climate Resiliency priority initiative and goal of implementing the Climate Action Plan to meet greenhouse gas emissions reduction targets.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
(650) 522-7315
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
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AGREEMENT WITH RAPOSO ENGINEERING, INC.

FOR PUBLIC IMPROVEMENT
FOR

CORPORATION YARD ELECTRIC VEHICLE CHARGING STATIONS
CITY PROJECT NO. 46C003
THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”), made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, (hereinafter called "City") and RAPOSO ENGINEERING, INC., a corporation, with offices at 2613 Erskine Lane, Hayward CA 94545 (hereinafter called "Contractor"), entered into this day of ____________________.

RECITALS:
(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement. (b) A notice was duly published for bids for the contract for the improvement hereinafter described.
(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to the Contract Book entitled:

CORPORATION YARD ELECTRIC VEHICLE CHARGING STATIONS
CITY PROJECT NO. 46C003

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of two hundred thirty four thousand and five hundred dollars ($234,500) in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book.

3. The Contract Documents. The complete contract consists of the following documents: this Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions, Revised Standard Specifications dated April 16, 2021, and Contract Drawings, the State of California Standard Specifications 2018 Edition, the State of California Department of Transportation Standard Plans, 2018 Edition, the Faithful Performance Bond, and the Labor and Material Bond (hereinafter referred to as the “contract documents”). 45 of 786
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All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail. The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for 46 of 786
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holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit A of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims.

The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once 47 of 786
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commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.
a. Notices required to be given to City shall be addressed as follows:

Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Notices required to be given to Contractor shall be addressed as appears in the signature block as shown on the Bidder's Statement.

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention. 48 of 786
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20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives.

21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and Raposo Engineering, Inc. have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Public Works Director
Date Mark Raposo
President
Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Insurance Requirements
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Exhibit A
Insurance Requirements for Construction Contracts
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
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1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement 54 of 786
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that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 55 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 20-5150 File ID: 26-11471 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Police Department
MEETING DATE: August 17, 2026
SUBJECT:

Office of Traffic Safety — Grant Spending Plan and Appropriation RECOMMENDATION:

Adopt a Resolution to approve a grant spending plan and appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $166,000 and authorize the Chief of Police to accept and execute the agreement in substantially the form presented and expend the funds.

BACKGROUND:

For several years, the federal and state governments, through the National Highway Traffic Safety Administration and the California Office of Traffic Safety, have awarded yearly grants to the San Mateo Police Department. The grants come with very specific spending criteria and require a Resolution to approve the spending plans and appropriate the funds.

The success of this program hinges on high-profile enforcement and public awareness. The grant funds will enable the Police Department to conduct DUI checkpoints, DUI saturation patrols, targeted speed enforcement, red light enforcement, distracted driver enforcement, and other specialized enforcement programs. The funds will assist the Police Department in focusing its efforts on the primary collision factors (PCF’s) that lead to collisions.

The strategies used by the City of San Mateo will involve the “Three E’s” of traffic safety – Education, Enforcement, and Engineering, to further our City’s efforts towards reducing injury accidents. Specifically, for the Education component, SMPD traffic officers will conduct safety talks for seniors, as well as school age children regarding pedestrian and bicycle safety. For the Enforcement component, SMPD traffic officers will continue targeted enforcement at problem locations where injury collisions, especially auto-pedestrian collisions, have occurred in the past. For the Engineering component, SMPD will continue collaboration with the Public Works Department regarding engineering and design responses to problem locations. This involves meetings with Public Works personnel twice a month for study and implementation of new strategies to improve pedestrian safety.

The Office of Traffic Safety funds will primarily be used to staff overtime details for traffic enforcement and distracted driving enforcement with the objective of decreasing injury collisions and the threat of auto-pedestrian collisions. Other uses of the funds will include addressing DUI drivers through the staffing of DUI checkpoints and DUI saturation details.

SMPD will also continue its collaboration with county-wide Selective Traffic Enforcement Program (STEP) programs whereby officers work with other San Mateo County law enforcement agencies as part of a traffic enforcement strike team that focuses on two cities at a time conducting high-profile enforcement at high-collision locations. SMPD officers will continue proactive traffic enforcement during National Distracted Driving Awareness Month in April, the Click it or Ticket Campaign in May, and the AVOID (DUI Enforcement) operations throughout the year. 56 of 786

CITY OF SAN MATEO
Finally, to comply with grant requirements, SMPD will issue press releases, including using NIXLE, Nextdoor, Twitter, Instagram, and Facebook posts over the grant term calling attention to the innovative program strategies and outcomes in furtherance of the grant and to enhance overall traffic safety. These will include a press release announcing the grant award and other press releases that call attention to proactive enforcement efforts against DUIs, basic traffic and motorcycle safety, and strategies to combat future auto-pedestrian collisions.

BUDGET IMPACT:

The Office of Traffic Safety Selective Traffic Enforcement Program (STEP) grant requires no matching funds and covers all contract and equipment expenditures. There is no impact to the General Fund and once appropriated, $166,000 in funds will be added to the Police Grant (Fund 200) budget.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Public Safety initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Grant Spending Plan Agreement

STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Nick Ryan, Traffic Sergeant
[email protected]
(650) 522-7742
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROPRIATING FUNDS AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE GRANT AGREEMENT TO

EXPEND THE OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT FUNDS TOTALING $166,000
WHEREAS, the Office of Traffic Safety (OTS) has awarded the City a grant totaling $166,000 through its Selective Traffic Enforcement Program (STEP) for local law enforcement traffic control/safety purposes; and WHEREAS, OTS requires that recipient cities adopt resolutions to appropriate funds, which would be reimbursed through the grant, and authorize the expenditure of STEP grant monies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065).

2. The appropriation of $166,000 in Selective Traffic Enforcement Program grant funds to the police grant fund budget is approved.

3. The grant spending plan is approved, and the Chief of Police is authorized to accept and execute the Office of Traffic Safety Selective Traffic Enforcement Program grant agreement and to expend the Office of Traffic Safety Selective Traffic Enforcement Program grant funds for traffic control/safety purposes.
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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27150

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
San Mateo From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
San Mateo Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $166,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed. 59 of 786
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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Nick Ryan
Sergeant
[email protected]
(650) 522-7742
200 Franklin Pkwy
San Mateo, CA 94403
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Ed Barberini
Chief
[email protected]
(650) 522-7600
200 Franklin Pkwy
San Mateo, CA 94403
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

S. Abby Veeser
Finance Director
[email protected]
(650) 522-7102
330 W. 20th Ave.

San Mateo, CA 94403
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

R92YFGVKF6B4
330 W. 20th Ave
San Mateo
94403-1338
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $166,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$166,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $166,000.00
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27150

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The area to be served by this grant is the City of San Mateo, the second largest city in San Mateo County, which is located between San Francisco and San Jose on the San Francisco Peninsula. The city has a residential population of approximately 105,661 (US Census Estimate for July 1, 2021), and a significant daytime transitory population of employees and customers working at or frequenting many of the businesses and shopping districts in the City. Included among this is a vibrant downtown shopping area that employs many workers and attracts many visitors. It is surrounded by many large, multi-story apartments and condominium buildings that are occupied by primarily elderly citizens. This is reflected by a higher percentage than the state average in persons over the age of 65 (San Mateo: 16.5%; statewide: 14.8% - US Census). The city is still experiencing large scale new developments that continue being built, attracting additional businesses and future residents to the city of San Mateo, which will significantly add to the City’s population in the coming years.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The city of San Mateo has seen a concerning rise in the number of elderly victims injured or killed in traffic crashes, particularly among pedestrians. In 2023, the city recorded 35 pedestrian-related crashes, with no fatalities. In 2024, there were 36 crashes involving pedestrians, one of which resulted in a fatality. This represents a 100% increase in fatalities and a 2.8% increase in pedestrian-involved crashes. In 2025, there were 34 pedestrian involved collisions, one of which resulted in a fatality. This represents no change in fatalities from the year prior and a 5.5% decrease in pedestrian involved collisions.

The Department’s goals include continuing efforts to reduce pedestrian crashes while maintaining zero fatalities. To achieve this, we engage in constant awareness messaging, ongoing educational programs, and strict enforcement. Without STEP grant funds, achieving these goals will be quite challenging.

In 2023, the San Mateo Police Department (PD) made 237 DUI-related arrests. The city experienced a 6.8% decrease (95 incidents) in DUI-related vehicle crashes, with 18 of these resulting in injuries and no fatalities.

In 2024, the department reported 253 DUI-related arrests. During this year, the city saw a 3.2% decrease (92 incidents) in DUI-related vehicle crashes, with 21 resulting in injuries, with no fatalities. In 2025, the department reported 179 DUI arrests. During this year the city saw a 14.1% decrease (79 incidents) in DUIrelated crashes, with 21 resulting in injuries.

The data suggests that while DUI-related crashes are decreasing. Our department is dedicated to addressing community concerns and traffic safety, especially regarding serious issues like DUI. With funding support from the Office of Traffic Safety (OTS), we can continue educating the public and enforcing essential traffic safety laws, with the aim of further reducing injuries and fatalities related to DUI crashes. Our experience indicates that these successes are achieved and sustained through rigorous enforcement and ongoing operations, such as DUI checkpoints, saturation patrols, and public messaging and awareness programs. We know that reaching these objectives would be nearly impossible without the support and partnership of OTS.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The population to be served by this grant are residents of the City of San Mateo, the second largest city in San Mateo County. Our commitment to creating safer roadways aims to further improve our traffic index. By focusing on impaired drivers, speeding motorists, and those failing to adhere to traffic signals and signs, San Mateo PD is determined to enhance road safety for the community. In partnership with the OTS, the San Mateo PD will provide more robust enforcement targeting primary crash factors and impaired drivers. We are confident that this targeted enforcement will encourage safer driving behavior and lead to a reduction in injury crashes. This grant seeks to benefit not only our community members but also the visitors who are drawn to the amenities our city has to offer.

2. PERFORMANCE MEASURES
A. Goals:
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1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
6 7. Conduct DUI Saturation Patrol operation(s). 12

8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
24 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
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10. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 6 12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 13. Participate in highly visible collaborative DUI Enforcement operations. 2

14. Participate in highly visible collaborative Traffic Enforcement operations. 2

15. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
3 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
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• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. 65 of 786
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• Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27150

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$105,000.00
402PT-27 20.600 State and Community Highway
Safety
$43,800.00
405e DDA-27 20.616 Distracted Driving Awareness $16,000.00 1906-27 20.611 Racial Profiling Prohibition Grants $1,200.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $14,000.00 6 $84,000.00
DUI Saturation Patrols 164ID-27 $1,200.00 12 $14,400.00 Collaborative DUI Enforcement 164ID-27 $1,240.00 2 $2,480.00 Traffic Enforcement 402PT-27 $1,175.00 24 $28,200.00
Collaborative Traffic Enforcement 402PT-27 $1,175.00 2 $2,350.00 Distracted Driving 405e DDA27$1,230.77 13 $16,000.00
Pedestrian and Bicycle Enforcement 402PT-27 $1,175.00 6 $7,050.00 Motorcycle Safety Enforcement 402PT-27 $1,175.00 2 $2,350.00 Community Collaboration Engagement 1906-27 $400.00 3 $1,200.00 Traffic Safety Educational Presentations 402PT-27 $425.00 2 $850.00 Category Sub-Total $158,880.00
B. TRAVEL EXPENSES
In State Travel 402PT-27 $1,000.00 1 $1,000.00
$0.00
Category Sub-Total $1,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $4,120.00 1 $4,120.00
Collaborative Meetings 402PT-27 $2,000.00 1 $2,000.00
Category Sub-Total $6,120.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
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GRANT TOTAL $166,000.00
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27150

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. Anticipated travel may include the OTS Traffic Safety Summit, OTS Traffic Safety Law Enforcement Forum, and GHSA Annual Meeting. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Collaborative Meetings - Collaborative Meetings- Costs for law enforcement agencies to discuss traffic safety trends and plan collaborative operations. Costs may include food and beverages for attendees; additional costs may be included if approved by OTS. Adequate records including an agenda must be maintained.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant. 69 of 786
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Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 70 of 786
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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27150
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 72 of 786
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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 73 of 786
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 74 of 786
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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 75 of 786
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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

8. Nothing contained in the foregoing shall be construed to require establishment of a system of 76 of 786
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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 78 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 20-5150 File ID: 26-11472 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Police Department
MEETING DATE: August 17, 2026
SUBJECT:

California Highway Patrol Cannabis Tax Fund Grant Program Award — Budget Appropriation RECOMMENDATION:

Adopt a Resolution to accept grant funds in the amount of $172,478.98 from the California Highway Patrol Cannabis Tax Grant Fund Program; authorize the Police Chief to execute the agreement and all other necessary grant documents; and appropriate $172,478.98 to the Police Department’s fiscal year 2026-27 budget.

BACKGROUND:

The California Highway Patrol administers the Cannabis Tax Fund Grant Program, which provides funding to local law enforcement agencies to address the impacts of impaired driving and illegal cannabis cultivation and sales through education, prevention, and enforcement activities. The program is funded through cannabis tax revenues established by the Control, Regulate and Tax Adult Use of Marijuana Act.

The Police Department applied for grant funding to enhance its ability to conduct proactive enforcement operations targeting impaired driving and other cannabis-related public safety concerns. The City has been notified that it has been awarded $172,478.98 for these purposes. The grant award will provide funding for the purchase of two police vehicles to support traffic enforcement and proactive operations; and overtime for targeted enforcement details and other granteligible traffic safety initiatives. The addition of two vehicles will enhance the Department’s operational capacity by ensuring sufficient patrol resources are available for both routine operations and grant-funded enforcement activities.

Overtime funding will allow the Department to deploy additional officers during periods of heightened need without impacting minimum patrol staffing or reducing other public safety services.

There is no local match requirement associated with this grant. All expenditures will be made in accordance with grant guidelines and City purchasing policies. Acceptance of this grant supports the City’s commitment to improving roadway safety, reducing impaired driving, and enhancing public safety through proactive enforcement efforts.

BUDGET IMPACT:

The CHP Cannabis Tax Program Grant requires no matching funds and covers all contract and equipment expenditures.

There is no impact the General Fund for the acquisition of the equipment. Once appropriated, $172,478.98 will be added to the Police Grant (Fund 200) budget. Following deployment, the Police Grants fund will be responsible for the ongoing costs associated with the vehicles including fuel, routine maintenance, repairs and other normal fleet operating expenses, which are estimated at $5,000-$10,000 annually. There are sufficient funds available in the Police Grants fund for this purpose. Because the vehicles are being acquired with one-time grant funding, the Department is not recommending these vehicles be included in the City’s vehicle replacement program or that General Funds be set aside for their future replacement. At the end of their useful life, any replacement vehicles would be evaluated based on operational need and availability of future grant funding or other identified resources. 79 of 786

CITY OF SAN MATEO
ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Public Safety initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Grant Agreement

STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Nick Ryan, Traffic Sergeant
[email protected]
(650) 522-7742
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROPRIATING FUNDS AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE GRANT AGREEMENT TO EXPEND THE CANNABIS TAX FUND GRANT PROGRAM FUNDS TOTALING $172,478.98 WHEREAS, the California Highway Patrol has been delegated the responsibility by the Legislature of the State of California for the administration of the Cannabis Tax Fund Grant Program, setting up necessary procedures governing the application and acceptance; and WHEREAS, the California Highway Patrol has awarded the City of San Mateo a grant totaling $172,478.98 for education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products; and WHEREAS, successful applicants must enter into an agreement with the California Highway Patrol to complete the Grant scope of work; and
WHEREAS, said procedures established by the California Highway Patrol require the applicant to certify by resolution the approval of the application, the agreement to complete the grant scope, and acceptance of the grant funds to the State.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065).

2. The Chief of Police or his designee is authorized to file an application for funding under the Cannabis Tax Fund Grant Program and accept and execute in the name of the City of San Mateo, the grant agreement and any documents required by the California Highway Patrol related to the acceptance of the awarded amount of $172,478.98 in grant funds, and any documents necessary for the completion of the grant scope.

3. The appropriation of $172,478.98 in Cannabis Tax Fund Grant Program grant funds to the police grant fund budget is approved.

4. The City has or will have available, prior to commencement of any work on the project included in the application, sufficient funds to complete the project.

5. The City has sufficient funds to operate and maintain the project.

6. The City has reviewed, understands, and agrees to the general provisions contained in the program regulations.

7. The City agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
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State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30970 ________________________________________________________________

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement – San Mateo Police Department

2. NAME OF ORGANIZATION/AGENCY
San Mateo Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
San Mateo Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $172,478.98

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Ed Barberini
Title: Police Chief
Phone: (650) 522-7700
Address: 200 Franklin Parkway
San Mateo, CA 94403
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Tricia Toomey
Title: Business Manager
Phone: (650) 522-7700
Address: 200 Franklin Parkway
San Mateo, CA 94403
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TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360. 83 of 786

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
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TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4. 85 of 786

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 86 of 786

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with 87 of 786

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement. 88 of 786
Schedule A
San Mateo Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
The San Mateo Police Department (SMPD) is deeply committed to keeping our roadways safe by proactively detecting and removing impaired drivers. For the 2026/2027 Fiscal Year, we request staffing for ten (10) DUI Saturation Patrols, supported by two (2) dedicated marked DUI enforcement vehicles to maximize officer effectiveness and coverage during these targeted operations.

Problem Statement
The City of San Mateo is home to about 104,000 residents and covers an area of approximately 12.8 square miles. Many large corporations call San Mateo home as well, resulting in the weekday population swelling to over 160,000 people and we are continuing to grow. There are several large, mixed-use, development projects currently in build stages or have opened in the last year, and additional housing projects planned throughout the city, which will result in an increase in population. With more people, there naturally comes more congestion and the potential for more interaction between vehicles, bicycles, and pedestrians.

The City of San Mateo has a vibrant downtown area that includes several bars, restaurants, and liquor stores.

San Mateo is home to the San Mateo County Event Center having nearly 150 annual events (including the San Mateo County Fair) which draw in large crowds, reaching high attendance levels across their over 200,000 square foot lot.

Caltrain acts as a transportation source for local travel with three train stations across the city, connecting travelers across the Peninsula, which include transportation to and from local games at the Shark's Stadium, Levi's Stadium, and Giant's Stadium or concert events at the Shoreline Amphitheater or Chase Center, prompting their return to vehicles at the various parking lots near each train station. These mentioned events all bring with them an increase in impaired drivers to the City of San Mateo.

The City of San Mateo is home to four colleges (The College of San Mateo, Draper University, Samuel Merritt College, and the College of San Mateo Cosmetology) that draw students from across the region and beyond, resulting in a high concentration of young adults within the community. Many college students are newly of legal drinking age and are navigating increased independence while still experiencing ongoing brain development, particularly in areas related to judgment, impulse control, and risk assessment. Combined with strong peer influence and social drinking environments, this creates increased temptation and risk for impaired driving. These factors contribute to a heightened potential for alcohol-related driving offenses among this population, especially during nights, weekends, and campus related events.

Our current marked patrol fleet is limited, which has resulted in challenges fielding enough vehicles for special operations such as DUI Saturation Patrols or Checkpoints. When a vehicle is available for such use, it is often only one vehicle, significantly limiting our ability to cover the city and effectively identify impaired drivers.

Additionally, several vehicles in our fleet are aging and increasingly unreliable due to ongoing mechanical issues developed over their heavy use. The vehicles selected to address DUI enforcement were chosen with officer safety in mind, having earned a "Top Safety+" rating, the highest available rating, an important consideration given the inherent dangers involved in detecting and stopping impaired drivers.

Upon reviewing SMPD collision data for 2025 using SMPD RIMS analytics, there were 445 reported vehicle collision on our roadways. Of the 445 collisions, 192 collisions involved injuries with a total of 210 victims. 79 of our 445 collisions or 17.75% of our collisions involved a DUI impaired driver. SMPD recognizes that impaired driving is an issue in our jurisdiction and strives to make our community safe. In 2025, SMPD arrested 179 motorists for DUI offences including driving under the influence of alcohol, drugs, or a combination of both.
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Schedule A
To reduce the number of victims of vehicle collisions, SMPD has made it a priority to conduct directed enforcement for primary collision factor violations, provide education to motorists, and perform DUI saturation patrols. SMPD routinely deploys saturation patrol to coincide with major holidays (New Years, Super Bowl, St Patrick's Day, Labor Day, Memorial Day, Independence Day, etc.) to identify impaired drivers and remove them from our roads. SMPD is committed to and focused on proactive DUI enforcement. Our patrol staff routinely take an extremely proactive stance toward DUI enforcement (one officer of whom achieved the Mothers Against Drunk Driving award after completing 90 DUI-related arrests each year for two years in a row); however, officers are still responsible for responding to calls for service and other patrol duties, totaling 65,905 incidents in 2025 (RIMS analytics transparency data). We look forward to partnering with CHPCannabis Tax Fund Grant Program (CTFGP) to enhance our departments efforts at combatting impaired driving in the City of San Mateo.

Our proposed solution to address impaired driving in our jurisdiction is to increase the number of saturation patrols. These patrols will not only target impaired drivers but will also serve as a means to remain highly visible to the community, using the grant-funded vehicles to serve as a deterrent and demonstrate our department's commitment to public safety. The visibility comes both from active enforcement when passersby see roadside DUI investigations but also from passive awareness as community members will see the grantfunded vehicles in public spaces, such as when they are charging (unlike fueling at our city corporation yard, offering no passive visibility), marked as DUI enforcement vehicles.

SMPD is requesting funding to deploy ten (10) DUI saturation patrols throughout the grant-funded year, supplementing other enforcement efforts considering that this requested overtime staffing is in addition to another state funded grant. This funding will allow the department to provide comprehensive, year-round DUI enforcement, ensuring maximum impact beyond existing grant limitations while addressing impaired driving as an ongoing, 365-day public safety concern.

To ensure the success of these CHP grant-funded activities, we are also requesting funding for equipment needed (vehicles) by officers to conduct the saturation patrols effectively. The specific vehicles chosen for this grant are uncommon as police vehicles, allowing officers a better opportunity to observe impaired driving without being immediately recognized, offering a unique way to address the problem using a creative solution to our current challenge. This practice will mirror CHP's newly introduced low-profile vehicles, which would permit attentive community members visibility with seeing our departmental efforts on DUI enforcement, while also blending into traffic to catch impaired violators off-guard, ensuring maximum accountability of the public.

Performance Measures/Scope of Work (Proposed Solution)
Two (2) DUI Saturation Patrol Vehicles for DUI enforcement equipped similar to the rest of the vehicle fleet (Q1: Purchase, "upfit", and receive the vehicles. Q2 - Q4: Use of vehicles by officers to conduct targeted Saturation Patrols): Officers will utilize these vehicles to detect, identify, and remove impaired drivers from the roadway. The use of two vehicles will allow for broader coverage across the city while also allowing for uninterrupted deployment when an officer in one vehicle is engaged in a DUI arrest or investigation. These vehicles will additionally permit continued traffic enforcement during inclement weather by traffic officers, further supporting DUI enforcement efforts. Use will be tracked by the traffic sergeant through a one-key system, allowing the sergeant to document whenever the vehicle is taken by an officer for DUI enforcement purposes.

Ten (10) DUI Saturation Patrols (Q1: 2 Patrols, Q2: 2 Patrols, Q3: 4 Patrols, Q4: 2 Patrols): Aim to increase DUI arrests by 10% and reduce DUI collisions by 10%, which will improve roadway safety in the community.

Tracked via RIMS analytics.
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Schedule A
Project Performance Evaluation
The request for funding for staffing DUI Saturation Patrols and equipment associated with the enforcement of impaired drivers will be evaluated on a quarterly basis. It will be the responsibility of the traffic sergeant to schedule all saturation patrols as well as compile all data associated with DUI arrests. We will utilize our report management system, computer-aided dispatch, and internal analytics for an accurate assessment of our enforcement efforts and impact on the stated objectives. The traffic sergeant will identify appropriate areas and dates for saturation patrols, taking into consideration events that increase the likelihood of impaired driving (e.g., The World Cup at Levi Stadium, which is being held locally during this performance this year or the San Mateo County Fair, held in San Mateo), and will advise patrol officers based on DUI collision and arrest data. Qualitative data will be assessed from community response to enforcement efforts and our success with mitigating DUI drivers.

Program Sustainability
The SMPD currently does not have vehicles specifically allocated to targeted DUI enforcement. In addition to the lack of designated vehicles, our fleet is currently limited, prompting officers who perform DUI related enforcement to double up, restricting DUI detection coverage. Our request for two (2) 2026 Rivian patrol vehicles would allow use by officers specifically for DUI saturation patrols while also providing an added ability of use for our traffic officers during inclement weather for traffic enforcement, as impairment is part of all traffic enforcement investigations. SMPD expects the vehicles requested to have a service life of 6-8 years, greater than the average patrol vehicle considering that the vehicle will require minimal maintenance costs. The SMPD will continue using these vehicles after the grant period for continued, targeted, DUI and traffic enforcement and hope to limit the use of such vehicles to DUI specific focus to ensure the longevity of the vehicle. These vehicles will also continue to support our hosted DUI checkpoints. The SMPD will be responsible for all ongoing costs on the saturation patrol vehicles. In addition to the high safety rating, this vehicle was selected due to competitive statewide fleet pricing, benefiting agencies like Caltrans, and its low long-term maintenance costs, resulting in overall cost savings. Unlike other electric vehicles, when the battery eventually reaches the end of its service life (expected beyond the typical lifespan of an average patrol vehicle), replacement of the battery alone would extend the vehicle's operational longevity. Unlike gas vehicles these vehicles also have low to no maintenance requirements.

Administrative Support
This department’s own mission statement confirms that we are steadfast in "Safeguarding our community with professionalism, integrity, and proactive policing". Both the Police Department and City Administration support the efforts to combat impaired driving by arresting impaired drivers and removing them from our roadways.

The traffic sergeant will be responsible for ensuring staffing and completion of grant-related activities. In addition to the proven supervision dedicated by the traffic sergeant for the success of the grant funding, our department is fortunate to also have highly experienced and dedicated administrative staff in place to effectively manage the grant funds, reporting, and compliance requirements.

The department is currently fully staffed with 117 officers and is in the process for over hiring. Equipment requested through this grant has already been quoted by reliable vendors, and, if the grant is awarded, purchases will occur in the first quarter of the grant cycle. The completion of grant-related activities (saturation patrols) will take the duration of the grant cycle. In recent years, the San Mateo Police Department has successfully administered Office of Traffic Safety (OTS) grants and has consistently met grant objectives. The department is confident in its ability to complete all objectives associated with this grant if awarded. 91 of 786
Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
30970 San Mateo Police Department $172,478.98

Cost Category Line Item Name Total Cost to Grant
Personnel
DUI Saturation Patrol $27,552.00
Category Sub-Total $27,552.00
Equipment
DUI Patrol Vehicle $144,926.98
Category Sub-Total $144,926.98

Grant Total $172,478.98
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Schedule B-1
Budget Narrative

San Mateo Police Department

Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Personnel

DUI Saturation Patrol
$27,552.00
10 Operations, totaling 2 officers/ sergeants per DUI Patrol. 160 Total Hours (10, 8-hour shifts. Q1 - 2 patrols deploying 2 officers per deployment totaling 4 officers in Q1... Q2 - 2 patrols deploying 2 officers per deployment totaling 4 officers in Q2... Q3 - 3 patrols deploying 2 officers per deployment totaling 6 officers in Q3... Q4 - 3 patrols deploying 2 officers totaling 6 officers in Q4) x $172.20 an hour (highest hourly rate) = $27,552.00.
- Sergeant OT rate with benefits $172.20 per hour.
- Officer OT rate with benefits $145.16 per hour.

Equipment

DUI Patrol Vehicle
$144,926.98
Vehicle (Ford EXPLORER or TRUCK) @ $93,044 + Outfitting @ $51,882.98 = $144,926.98 for DUI/DUID Checkpoints and DUI/DUID Saturation Patrols.
* NOTE: CGU WILL ONLY COVER 1 YEAR RADIO ESSENTIAL SERVICE- AGENCY IS RESPONSIBLE FOR REMAINING WARRANTY COSTS.

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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11475 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Marina Branch Public Library Restoration Project – Design Professional Services Amendment RECOMMENDATION:

Approve Amendment No. 6 with Siegel & Strain Architects for design professional services for the Marina Library Structural Improvements project in an amount not to exceed $123,000, for a revised agreement amount of $1,112,551; increase the contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.

BACKGROUND:

The Marina Branch Public Library Restoration Project (Project) will implement critical improvements, including foundation and structural repairs; mechanical, electrical and plumbing upgrades; accessibility improvements; exterior and landscaping improvements; and a relocated deck. The Project is currently under construction, with an estimated completion date of February 2027.

During construction, unexpected site issues related to foundation helical pile installation required re-design and generated a high volume of technical contractor questions. Resolving these challenges required additional design effort, coordination meetings, and oversight from the architect (Siegel & Strain Architects) and structural engineer (Zucco Fagent Associates), their subconsultant, exceeding their original budget.

Siegel & Strain Architects also require additional budget to support the pre-bid furnishing and shelving contracts, as their original scope had assumed a standard bid process instead of the alternate purchasing agreement that the City used.

Staff recommends approval of Amendment No. 6 to increase the budget by $123,000 for a new total amount not to exceed $1,112,551. This Amendment No. 6 will cover the cost of additional efforts necessary to continue the Construction Administration services throughout the rest of the Project. The proposed contingency reserve increase will allow staff to address any unforeseen scope needs.

BUDGET IMPACT:

Sufficient funds are available in the Marina Library Structural Improvements Project (665100) to fund this amendment and contingency reserve.

ENVIRONMENTAL DETERMINATION:

CITY OF SAN MATEO

STRATEGIC PLAN ALIGNMENT
This plan supports the Healthy Community for All Ages initiative and the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No 6

STAFF CONTACT
Charlie Evans,
[email protected]
(650) 522-7320
95 of 786
Contract Amendment Page 1 of 3
CAO Approved June 2024
AMENDMENT NO. 6 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND

SIEGEL & STRAIN ARCHITECTS FOR

DESIGN PROFESSIONAL SERVICES
($45,000 [Original Amount], $51,680 [Amendment 1], $265,434 [Amendment 2], $34,743 [Amendment 3], $506,694 [Amendment 4], $86,000 [Amendment 5], $123,000 [Amendment 6])
This Amendment is made and entered into this day of _____________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and SIEGEL & STRAIN ARCHITECTS ("CONSULTANT").

WHEREAS, the CITY and CONSULTANT entered into an Agreement for Design Professional Services for Marina Library Improvements (“Agreement”) on July 27, 2023; and WHEREAS, on December 8, 2023, CITY and CONSULTANT executed Amendment No. 1, which increased the scope of work and compensation in the amount of $51,680, for a total amount of $96,680; and
WHEREAS, on February 28, 2024, CITY and CONSULTANT executed Amendment No. 2, which increased the scope of work and compensation in the amount of $265,434, for a total amount of $362,114; and
WHEREAS, on July 22, 2024, CITY and CONSULTANT executed Amendment No. 3, which increased the scope of work and compensation in the amount of $34,743, for a total amount of $396,857; and
WHERAS, on August 20, 2024, CITY AND CONSULTANT executed Amendment No. 4, which increased the scope of work and compensation in the amount of $506,694 for a total amount of $903,551; and
WHERAS, on December 23, 2025, CITY AND CONSULTANT executed Amendment No. 5, which increased the scope of work and compensation in the amount of $86,000 for a total amount of $989,551; and
WHEREAS, CITY and CONSULTANT wish to amend the Agreement to increase compensation for services in the amount of $123,000, for a revised total Agreement amount of $1,112,551.

NOW, THEREFORE, the Parties agree as follows:

1. Section 5, “Payment,” of the Agreement is amended to read:
“Payment shall be made by CITY only for services rendered and upon submission of a 96 of 786
Contract Amendment Page 2 of 3
CAO Approved June 2024
payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee, based on a time and expenses reimbursement basis, in an amount of $1,112,551, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.”

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment Page 3 of 3
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and CONSULTANT have executed this Amendment on ___________________.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director
Date Susi Marzuola
Its Authorized Agent
President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
Date
98 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 72-4671 File ID: 26-11478 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Purchase of Diesel Fuel for the Wastewater Treatment Plant — Agreement RECOMMENDATION:

Approve an agreement with Bosco Oil, Inc. dba Valley Oil Company for the emergency procurement and delivery of diesel fuel to the Wastewater Treatment Plant in the amount of $256,109.61; and ratify execution of the agreement by the City Manager.

BACKGROUND:

On April 11, 2026, the old Wastewater Treatment Plant’s (WWTP) 25 kilovolt switch gear failed, resulting in a complete loss of electrical power to the WWTP. The loss of power necessitated the use of seven emergency generators to supply the WWTP with electricity to allow the continued processing of wastewater. Replacement and repair of the switch gear took approximately two weeks to complete due to difficulty in sourcing replacement parts. Sundt Construction, Inc., the on-site contractor currently constructing the upgrade and expansion of the WWTP, was able to use their considerable resources to assist WWTP staff in locating replacement parts which were then installed by the WWTP’s electrical contractor.

During this time, the extended runtime of the emergency generators required multiple deliveries of diesel fuel to keep the generators running 24 hours a day, resulting in invoices totaling $256,109.61. The additional diesel fuel demand exceeded the Facilities and Fleet Services Division’s $200,000 annual budget for Citywide diesel fuel procurement and supply from Bosco Oil, Inc. dba Valley Oil Company (Valley Oil), necessitating a separate agreement for diesel fuel purchase for the WWTP.

San Mateo Municipal Code Section 3.60.050(a) is an exception to the City’s purchasing procedures where any emergency exists affecting or threatening to affect the public health, safety, or welfare. Here, the WWTP processes approximately nine million gallons of wastewater on a typical day and any loss of ability to treat wastewater for any significant period of time poses a serious risk to the public health. In order to maintain the public health, the City Manager approved an emergency use authorization to proceed with an agreement with Valley Oil to procure fuel delivery for the seven emergency generators in order to keep the WWTP operating. This also allowed the City’s other facilities to continue purchasing needed fuel from Valley Oil under the Citywide agreement in order to ensure uninterrupted operations and prevent delays. Due to the amount of the agreement, Staff is now requesting after-the-fact approval of the agreement with Valley Oil from City Council as an emergency procurement.

BUDGET IMPACT:

There are sufficient funds in the Wastewater Treatment Plant’s operating budget to fund these costs. 99 of 786

CITY OF SAN MATEO
ENVIRONMENTAL DETERMINATION:

Approval of this agreement is categorically exempt from CEQA as an “existing facility,” because the purchase of diesel fuel for emergency generators at the WWTP consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Robert Learmonth, Wastewater Treatment Plant Manager
[email protected]
(650) 522-7386
100 of 786
Contract for Services-Estero SB854 (PW) Page 1 of 10
Rev 4/26
AGREEMENT WITH BOSCO OIL, INC. DBA VALLEY OIL COMPANY

FOR DIESEL FUEL PROCUREMENT AND DELIVERY SERVICES
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and BOSCO OIL, INC. DBA VALLEY OIL COMPANY, a corporation ("CONTRACTOR"), whose address is 785 Yuba Drive, Mountain View, CA 94041.

RECITALS:

A. CITY desires certain diesel fuel procurement and delivery services hereinafter described.

B. CITY desires to engage CONTRACTOR to provide these diesel fuel procurement and delivery services by reason of its qualifications and experience for performing such services and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONTRACTOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - DUTIES OF CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its work.

CONTRACTOR represents that it is qualified to furnish the services described under this Agreement.

CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR.

CONTRACTOR and his subcontractors shall comply with State’s Prevailing Wage Laws, if applicable.

CONTRACTOR or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in the performance of any contract for public work unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. For the work performed for the City, the CONTRACTOR and his subcontractors shall pay the workers at the prevailing wage rate as determined by the California Department of Industrial Relations, for this locality. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. CONTRACTOR Docusign Envelope ID: 0B4A87DC-4B5A-8F2F-82B0-DD2187134C1D 6/22/2026
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agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the scope of work.

CITY shall examine documents submitted by CONTRACTOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONTRACTOR's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence upon execution of this Agreement and be completed on June 30, 2026.

SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONTRACTOR a fee in an amount of $256,109.61, pursuant to rates stated in Exhibit A, attached and incorporated by reference.

SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement upon receipt of said written notice.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONTRACTOR in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONTRACTOR in connection with the performance of this Agreement are confidential until released by CITY to the public. CONTRACTOR shall not make any such documents or information available to any individual or organization not employed by CONTRACTOR or CITY without the written consent of CITY before any such release.

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SECTION 9 - INTEREST OF CONTRACTOR
CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 10 - CONTRACTOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, CONTRACTOR shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONTRACTOR an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
CONTRACTOR agrees to hold harmless and indemnify City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONTRACTOR’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. CONTRACTOR agrees to defend City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, volunteers, and agents against any such claims. The CONTRACTOR’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 12 - INSURANCE
Contractor shall procure and maintain for the duration of the contract the insurance specified in Exhibit B to this Agreement.

SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONTRACTOR and cannot be transferred, assigned, or subcontracted by CONTRACTOR without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON SKILL OF CONTRACTOR
It is mutually understood and agreed by and between the parties hereto that CONTRACTOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of CONTRACTOR to do and perform the work in the most skillful manner, and CONTRACTOR agrees to thus perform the work. The acceptance of CONTRACTOR's work by CITY does not operate as a release of CONTRACTOR from said obligation.

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SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 18 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

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SECTION 19 - LITIGATION
CONTRACTOR shall testify at CITY'S request if litigation is brought against CITY in connection with CONTRACTOR'S services under this Agreement. Unless the action is brought by CONTRACTOR, or is based upon CONTRACTOR'S wrongdoing, CITY shall compensate CONTRACTOR for preparation for testimony, testimony, and travel at CONTRACTOR'S standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Robert Learmonth
City of San Mateo
2050 Detroit Drive
San Mateo, CA 94404
To CONTRACTOR: Bosco Oil, Inc. DBA Valley Oil Company
Attn: Bob Buck
785 Yuba Drive
Mountain View, CA 94041
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONTRACTOR.

SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
Docusign Envelope ID: 0B4A87DC-4B5A-8F2F-82B0-DD2187134C1D 105 of 786
Contract for Services-Estero SB854 (PW) Page 6 of 10
Rev 4/26
IN WITNESS WHEREOF, this agreement has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Alex Khojikian
City Manager
Date Bob Buck
Its Authorized Agent
President
Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Scope of Services / Payment
Exhibit B: Insurance Requirements
Docusign Envelope ID: 0B4A87DC-4B5A-8F2F-82B0-DD2187134C1D 6/19/2026
6/22/2026
6/22/2026
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Contract for Services-Estero SB854 (PW) Page 7 of 10
Rev 4/26

EXHIBIT A

SCOPE OF SERVICES / PAYMENT
In April 2026, due to an emergency event at the Wastewater Treatment Plant, Bosco Oil, Inc.

DBA Valley Oil delivered 43,783 gallons of renewable dyed diesel fuel and Diesel Exhaust Fluid to the Wastewater Treatment Plant. The following list of invoices are to be covered by this agreement at the agreed upon rate of $4.882 + tax and fees per gallon:

DATE INVOICE NUMBER AMOUNT
4/13/26 250914 $ 24,003.11
4/14/26 250767 $ 21,546.58
4/14/26 250766 $ 21,546.48
4/15/26 70039 $ 1,135.49
4/15/26 250797 $ 20,546.80
4/17/26 250839 $ 10,690.92
4/18/26 250859 $ 21,379.95
4/18/26 700441 $ 596.79
4/19/26 250830 $ 19,647.87
4/20/26 250829 $ 14,735.91
4/21/26 252015 $ 11,658.08
4/22/26 252039 $ 20,745.21
4/22/26 700491 $ 699.84
4/23/26 252051 $ 21,441.34
4/24/26 252040 $ 21,603.58
4/25/26 702711 $ 338.96
4/25/26 252041 $ 21,603.58
5/31/26 LATE FEE $ 2,189.12
TOTAL $ 256,109.61
QUALITY: Diesel fuel delivered shall be CARB approved Renewable diesel. Proposer shall be liable for any and all damages to facilities (including tank, fuel lines, pumps, and dispensers), vehicles, and fuel in storage, which may occur as the result of contaminated fuel or fuel not in compliance with specification.

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EMERGENCIES: At all times, proposer will strive to meet emergency fuel requirements of the City of San Mateo. During City of San Mateo, county, state or federal declared emergencies, City of San Mateo fuel requirements shall be the proposer's top priority and be made as soon as possible. In rare circumstances, delivery may be requested for the same business day, and proposer will make best possible effort to make the delivery immediately. Fuel shipments of any quantity shall be available seven days a week, including holidays and weekends.

FUEL SPILLS: Proposer shall be responsible for any damage or violations of law caused by any fuel spill during the delivery process. Drivers are to report any spill and the proposer shall pay City of San Mateo for any costs incurred in the cleanup of any spill.

FUTURE FUEL SPECIFICATION CHANGES: During the term of this Agreement, the City of San Mateo may require a change in the specification of red or clear diesel to comply with any federal, state, or local laws governing fuel properties. In the event that such changes are necessary, the City of San Mateo will notify the proposer in writing of the requested change. The proposer shall provide the City of San Mateo with the added cost per gallon of fuel to the price bid for the original Agreement. If City of San Mateo and proposer cannot reach an agreement on the added cost for the requested change, the Agreement may be terminated by either party. Until termination, the reasonable determination of the City of San Mateo as to the cost of the new fuel shall prevail.

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EXHIBIT B

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involved environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, volunteers, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by the City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, volunteers, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.

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Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.

Waiver of Subrogation
Contractor hereby grants to the City of San Mateo and the Estero Municipal Improvement District a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Docusign Envelope ID: 0B4A87DC-4B5A-8F2F-82B0-DD2187134C1D 110 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 26-3111 File ID: 26-11481 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Marina Branch Public Library Restoration Project — Construction Management Services Amendment RECOMMENDATION:

Approve Amendment No. 1 to the agreement with with Consor North America, Inc. for construction management services for the Marina Branch Public Library Restoration Project, increasing the agreement by $185,045 for a revised total amount not to exceed $1,009,945 and authorize the Public Works Director to execute the Agreements in substantially the form presented.

BACKGROUND:

The Project is currently under construction, with an estimated completion date of February 2027. Council awarded an agreement for construction management services for the Project to Consor North America, Inc. (Consor) on June 16, 2025.

During construction, unexpected site issues related to foundation helical pile installation necessitated additional construction management efforts by Consor’s special inspector subconsultant, Biggs Cardosa, that surpassed their existing budget.

California Building Code requires continuous special inspections for the installation of helical pile foundations. Originally planned for forty-three (43) days of inspections, the helical pile scope ultimately required one hundred four (104) site visits. Unexpected site issues included deeper than expected depths to hit the required strength, slower than assumed installation rates, installation of seven (7) replacement piles to replace broken piles, re-installation of diagonal piles to correct the installation angle, and additional site visits for welding inspections and reinforcement steel placement.

Additionally, this proposed change includes $6,545 of City-approved Saturday special inspections.

Based on the above, staff recommends approval of Amendment No. 1 to the agreement with Consor North America, Inc. to provide Construction Management and Special Inspection services at the Marina Branch Library to increase the budget by $185,045, for a revised agreement amount not to exceed $1,009,945.

BUDGET IMPACT:

Sufficient funds are available in the Marina Library Structural Improvements Project (665100) to fund this amendment.

ENVIRONMENTAL DETERMINATION:

Approval of an amendment for construction management services for the Marina Library Public Library Restoration Project is exempt from CEQA as an “existing facility,” because consists of the operation, repair, maintenance, permitting, leasing, 111 of 786

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licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Healthy Community for All Ages initiative and the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No 1

STAFF CONTACT
Charlie Evans,
[email protected]
(650) 522-7320
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Contract Amendment Page 1 of 2
CAO Approved June 2024
AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
CONSOR NORTH AMERICA, INC.

FOR PROFESSIONAL CONSULTANT SERVICES

FOR CONSTRUCTION MANAGEMENT FOR

MARINA BRANCH LIBRARY RESTORATION PROJECT
($824,900 [Original Amount], $185,045 [Amendment 1])
This Amendment is made and entered into this day of _____________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and CONSOR NORTH AMERICA, INC. ("CONSULTANT").

WHEREAS, the CITY and CONSULTANT entered into an Agreement for Professional Consultant Services for Marina Library Improvements (“Agreement”) on July 2, 2026; and WHEREAS, CITY and CONSULTANT wish to amend the Agreement to increase compensation for services in the amount of $185,045, for a revised total Agreement amount of $1,009,945.

NOW, THEREFORE, the Parties agree as follows:

1. Section 5, “Payment,” of the Agreement is amended to read:
“Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee, based on a time and expenses reimbursement basis, in an amount of $1,009,945, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment Page 2 of 2
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and CONSULTANT have executed this Amendment on ___________________.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director
Date Ismael Pugeda
Its Authorized Agent
Senior Vice President
Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date Matthew Cass
Senior Vice President
Date
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR Account Number: 10-4676 File ID: 26-11488 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Permitting Support for Citywide Creeks Maintenance Program — Amendment RECOMMENDATION:

Approve an amendment to the agreement with Onterris USA, Inc. for permitting support for the Citywide Creeks Maintenance Program to increase the agreement amount by $40,956, for a new agreement total of $372,943; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the agreement amount.

BACKGROUND:

On December 1, 2025, the City awarded a professional consulting agreement to Onterris USA, Inc. (formerly Montrose Environmental Solutions, Inc.) to secure a multi-agency regulatory permit which would allow the City to operate a general maintenance program on an as-needed basis for City-managed creeks and channels. This work also includes securing a project-specific permit for maintenance of a segment of the 16th Avenue Channel, as well as preparation of guidance which would be available as a resource for private property owners who are responsible for maintaining private creeks and channels within the City.

Following localized flooding that occurred during the late 2025 and early 2026 storm season, the City requested that Onterris expand its support to include the 19th Avenue Channel. Both the 16th Avenue Channel and 19th Avenue Channel project-specific permits are intended to allow field staff to remove vegetation overgrowth and restore stormwater conveyance capacity within specific high-priority channel segments. Because the implementation of these activities are planned for the 2026 calendar year, ahead of implementation of the other routine creek maintenance efforts in Summer 2027, it was necessary to complete the environmental review and prepare separate permit applications for these channel segments.

Based on the above, staff recommends Council approve the amendment, which adds budget to support environmental documentation, permitting support, and agency coordination related to the 19th Avenue Channel in the amount of $40,956 for a new agreement total of $372,943.

BUDGET IMPACT:

Funding for these services is budgeted in the Stormwater Pollution operating budget in the Storm Fund; however, with the expansion of these services to include maintenance of the 19th Avenue Channel, any additional costs are planned to be absorbed from available budget in other Public Works programs of the Storm Fund operating budget. Staff will closely monitor and track expenditures throughout the fiscal year and absorb costs within the approved operation budget to the extent feasible. If additional funding is required beyond the approved budget amount, staff will return to the City Council 115 of 786

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to request an appropriation.

ENVIRONMENTAL DETERMINATION:

Approval of this agreement amendment is exempt from CEQA as an “existing facility,” because it consists of the of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 1

STAFF CONTACT
Gustavo Lopez, Environmental Programs Coordinator
[email protected]
(650) 522-7342
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Contract Amendment
CAO Approved June 2024

Page 1 of 2 ends

San Mateo City CouncilAugust 17, 2026

San Mateo City Council
August 17, 2026