Agenda packet, regular meeting — San Mateo City Council, August 17, 2026 (part 3 of 4)

selected by a blind draw. The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reach by the parties but not more than 60 days, unless the maximum time is extended by the parties.

ARTICLE 13 - TESTS AND INSPECTIONS; CORRECTION OF DEFECTIVE WORK

13.01 Tests and Inspections
A. Owner and RPR will have access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access.

B. Contractor shall give RPR timely notice of readiness of the Work for all required inspections and tests and shall cooperate with inspection and testing personnel to facilitate required inspections and tests.

C. If any Work that is to be inspected, tested, or approved is covered by Contractor without written concurrence of RPR, Contractor shall, if requested by RPR, uncover such Work for observation. Such uncovering shall be at Contractor’s expense.

13.02 Defective Work
A. Contractor shall ensure that the Work is not defective.

B. RPR has the authority to determine whether Work is defective, and to reject defective Work.

C. Prompt notice of all defective Work of which Owner or RPR has actual knowledge will be given to Contractor.

D. The Contractor shall promptly correct all such defective Work.

E. When correcting defective Work, Contractor shall take no action that would void or otherwise impair Owner’s special warranty and guarantee, if any, on said Work.

F. If the Work is defective or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, then Owner may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated.

ARTICLE 14 - PAYMENTS TO CONTRACTOR

14.01 Progress Payments
A. The Contractor shall prepare a schedule of values that will serve as the basis for progress payments. The schedule of values will be in a form of application for payment acceptable to RPR. The unit price breakdown submitted with the bid will be used for unit price work. Break lump sum items into units that will allow for measurement of Work in progress.

14.02 Applications for Payments:

A. Contractor shall submit an application for payment in a form acceptable to the RPR, no more frequently than monthly, to RPR. Applications for payment will be prepared and signed by 255 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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Contractor. Contractor shall provide supporting documentation required by the Contract Documents. Payment will be paid for Work completed as of the date of the application for payment.

A. Beginning with the second application for payment, each application shall include an affidavit of Contractor stating that all previous progress payments received on account of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior applications for payment.

1.01 Retainage
A. The Owner shall retain 5% of each progress payment until the Work is substantially complete.

1.02 Review of Applications
A. Within 10 days after receipt of each application for payment, the RPR will either indicate in writing a recommendation for payment and present the application for payment to Owner or return the application for payment to Contractor indicating in writing RPR’s reasons for refusing to recommend payment. The Contractor will make the necessary corrections and resubmit the application for payment.

B. RPR will recommend reductions in payment (set-offs) which, in the opinion of the RPR, are necessary to protect Owner from loss because the Work is defective and requires correction or replacement.

C. The Owner is entitled to impose set-offs against payment based on any claims that have been made against Owner on account of Contractor’s conduct in the performance of the Work, incurred costs, losses, or damages on account of Contractor’s conduct in the performance of the Work, or liquidated damages that have accrued as a result of Contractor’s failure to complete the Work.

1.03 Contractor’s Warranty of Title
A. Contractor warrants and guarantees that title to all Work, materials, and equipment furnished under the Contract will pass to Owner free and clear of (1) all liens and other title defects, and (2) all patent, licensing, copyright, or royalty obligations, no later than seven days after the time of payment by Owner.

1.04 Substantial Completion
A. The Contractor shall notify Owner and RPR in writing that the Work is substantially complete and request the RPR issue a certificate of substantial completion when Contractor considers the Work ready for its intended use. Contractor shall at the same time submit to Owner and RPR an initial draft of punch list items to be completed or corrected before final payment.

B. RPR will make an inspection of the Work with the Owner and Contractor to determine the status of completion. If RPR does not consider the Work substantially complete, RPR will notify Contractor and Owner in writing giving the reasons therefor.

C. If RPR considers the Work substantially complete or upon resolution of all reasons for nonissuance of a certificate identified in 14.06.B, RPR will deliver to Owner a certificate of substantial completion which shall fix the date of substantial completion and include a punch list of items to be completed or corrected before final payment. 256 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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1.01 Final Inspection
A. Upon written notice from Contractor that the entire Work is complete, RPR will promptly make a final inspection with Owner and Contractor and will notify Contractor in writing of all particulars in which this inspection reveals that the Work, or agreed portion thereof, is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies.

1.02 Final Payment
A. Contractor may make application for final payment after Contractor has satisfactorily completed all Work defined in the Contract, including providing all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, annotated record documents and other documents.

B. The final application for payment shall be accompanied (except as previously delivered) by:

1. All documentation called for in the Contract Documents;

2. Consent of the surety to final payment;

3. Satisfactory evidence that all title issues have been resolved such that title to all Work, materials, and equipment has passed to Owner free and clear of any liens or other title defects, or will so pass upon final payment;

4. A list of all disputes that Contractor believes are unsettled; and

5. Complete and legally effective releases or waivers (satisfactory to Owner) of all lien rights arising out of the Work, and of liens filed in connection with the Work.

C. The Work is complete (subject to surviving obligations) when it is ready for final payment as established by the RPR’s written recommendation of final payment.

1.03 Waiver of Claims
A. The making of final payment will not constitute a waiver by Owner of claims or rights against Contractor.

B. The acceptance of final payment by Contractor will constitute a waiver by Contractor of all claims and rights against Owner other than those pending matters that have been duly submitted.

ARTICLE 15 - SUSPENSION OF WORK AND TERMINATION

15.01 Owner May Suspend Work
A. At any time and without cause, Owner may suspend the Work or any portion thereof for a period of not more than 60 consecutive days by written notice to Contractor and RPR. Such notice will fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. Contractor shall be entitled to an adjustment in the Contract Price or an extension of the Contract Times, or both, directly attributable to any such suspension.

15.02 Owner May Terminate for Cause
A. Contractor’s failure to perform the Work in accordance with the Contract Documents or other failure to comply with a material term of the Contract Documents will constitute a default by Contractor and justify termination for cause. 257 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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A. If Contractor defaults in its obligations, then after giving Contractor and any surety ten days written notice that Owner is considering a declaration that Contractor is in default and termination of the Contract, Owner may proceed to:

1. Declare Contractor to be in default, and give Contractor and any surety notice that the Contract is terminated; and

2. Enforce the rights available to Owner under any applicable performance bond.

B. Owner may not proceed with termination of the Contract under Paragraph 15.02.B if Contractor within seven days of receipt of notice of intent to terminate begins to correct its failure to perform and proceeds diligently to cure such failure.

C. Subject to the terms and operation of any applicable performance bond, if Owner has terminated the Contract for cause, Owner may exclude Contractor from the Site, take possession of the Work, incorporate in the Work all materials and equipment stored at the Site or for which Owner has paid Contractor but which are stored elsewhere, and complete the Work as Owner may deem expedient.

D. In the case of a termination for cause, if the cost to complete the Work, including related claims, costs, losses, and damages, exceeds the unpaid contract balance, Contractor shall pay the difference to Owner.

1.01 Owner May Terminate for Convenience
A. Upon seven days written notice to Contractor, Owner may, without cause and without prejudice to any other right or remedy of Owner, terminate the Contract. In such case, Contractor shall be paid for, without duplication of any items:

1. Completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work;

2. Expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; and

3. Other reasonable expenses directly attributable to termination, including costs incurred to prepare a termination for convenience cost proposal.

B. Contractor shall not be paid on account of loss of anticipated overhead, profits, or revenue, or other economic loss arising out of or resulting from such termination.

ARTICLE 16 - CONTRACTOR’S REPRESENTATIONS

16.01 Contractor Representations
A. Contractor makes the following representations when entering into this Contract:

1. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents.

2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. 258 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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1. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

2. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Siterelated reports and specifications identified in the Contract Documents, with respect to the effect of such information, observations, and documents on:
a. The cost, progress, and performance of the Work;
b. The means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and
c. Contractor’s safety precautions and programs.

3. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

4. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

5. Contractor has given RPR written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by RPR is acceptable to Contractor.

6. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

7. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that, without exception, all prices in the Contract are premised upon performing and furnishing the Work required by the Contract Documents.

ARTICLE 17 - MISCELLANEOUS

17.01 Cumulative Remedies
A. The duties and obligations imposed by this Contract and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations, by special warranty or guarantee, or by other provisions of the Contract. The provisions of this paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply.

17.02 Limitation of Damages
A. Neither Owner, RPR, nor any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, shall be liable to Contractor for any claims, costs, losses, or damages sustained by Contractor on or in connection with any other project or anticipated project.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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1.01 No Waiver
A. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Contract.

1.02 Survival of Obligations
A. All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract, as well as all continuing obligations indicated in the Contract, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor.

1.03 Contractor’s Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract.

1.04 Controlling Law and Venue
A. This Contract is to be governed by the law of the state of California and, in the event of litigation, venue will be in the County of San Mateo.

1.05 Notices
A. All notices shall be in writing, and delivered in person, or transmitted by certified mail, postage prepaid. Notices required to be given to Owner or Contractor shall be addressed as appears in the signature block at the end of this Contract.

1.06 No Partnership or Agency
A. Nothing in this Contract nor in the contract documents shall be deemed to constitute a partnership in law between Owner and Contractor, or any subcontractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

1.07 Severability
A. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.

1.08 Waiver
A. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the Owner, or any right to damages herein provided: 1) inspection by the Owner or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any party of the work by the Owner; 3) an extension of time; or 4) any position taken by the Owner or its authorized agents or representatives.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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1.01 Warranty
A. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity,, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.

IN WITNESS WHEREOF, Owner and Contractor have signed this Contract.

This Contract will be effective on __________________ (which is the Effective Date of the Contract).

OWNER: City of San Mateo CONTRACTOR: OnPoint Construction By: Matt Fabry By: Emmanel Koutantos
Title: Public Works Director Title: President
By:

Title:

Address for giving notices:
330 West 20th Avenue 322 Lang Road
San Mateo, CA 94403 Burlingame, CA 94010
License No.: 949627
(where applicable)

APPROVED AS TO FORM
Linh P. Nguyen, Asst. City Attorney
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

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EXHIBIT A

SCOPE OF WORK

1. Exterior Façade:
• Extent of cement plaster and remedial work at first floor retail spaces includes area from the base of wall to 3-coat cement plaster assembly at floors 2-4. • Remove tile, brown and scratch coats, existing weather resistive barrier, flashing and accessories to the gypsum substrate. extend demolition to reveal 8-10 inches of weather resistive barrier to tie in over new weather resistive barrier. • Remove and store door for thresholds remediation storefront to remain in place if possible. • Repair or replace existing substrate.
• Clean rust off steel steel studs. apply rust inhibitors. • Prepare substrate to recieve new liquid membrane.
• Install trowel grade filler according manufacturer recommendations. • Install new liquid flashing at rough openings.
• Install new liquid membrane at fields.
• Install drainage matrix, lath, cement plaster accessories and stainless steel weeps. • Install scratch and brown coats.
• Install thinset and tiles at ground level.
• At levels above install EPS foam plant-ons and finish coat. • Paint and repellent to match.
• A green halo account is required by the city prior to permit request. direct to:
https://wastetracking.com/city/sanmateo/
• Contractor to clarify if scaffolding or sidewalk closures are required. provide pedestrian detour plan.
• Contractor to clarify if 3rd ave garage entries will be closed during the remedial work. garage entries from the street and from within the garage to be coned off if needed.

2. Traffic and Repellent Coating:
• At top parking floor remove and discard existing coating at pour strips. • Apply new traffic coating at pour strips.
• Apply new repellent coating at the rest of top parking concrete. • Apply new traffic coating at limited areas of level 2 parking floor and open areas of 3rd floor.

3. Miscellaneous Repairs:
• Repair all transitions, sealant joints adjacent to removed and or repaired assemblies. • Repair all interior finishes damaged by leaks.
• Re-coat all exterior signage.
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• Repaint with elastomeric coating only at work areas.

1. Parking Floor Guardrail:
• Reapply elastomeric coating at guardrails.
• Remove and reapply sealant at guardrails.
• Remove existing flexi-rock at the exterior face of the guardrail and replace with cement plaster assembly.

2. Windows:
• Apply new metal joinery bridge-seal with color-match silicone sealant to blend with the existing aluminum frame.
• Apply new wet seal at glazing joints with black silicone sealant. • Storefront to remain in place if possible.
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EXHIBIT B

INSURANCE REQUIREMENTS FOR CONSTRUCTION CONTRACTS
ARTICLE 1 - MINIMUM SCOPE AND LIMIT OF INSURANCE

1.01 Contractor shall procure and maintain for the duration of the contract, and for five (5) years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

1.02 Coverage shall be at least as broad as:

A. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

D. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

E. Surety Bonds as described below.

F. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

G. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

1.03 If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

1.04 Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the contractor shall cause the insurer shall to reduce or eliminate such selfinsured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall 286 of 786
provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

ARTICLE 2 - OTHER INSURANCE PROVISIONS

2.01 The insurance policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

B. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

C. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

2.02 Builder’s Risk (Course of Construction) Insurance
A. Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the City as a loss payee as their interest may appear.

B. If the project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the City’s site.

2.03 Claims Made Policies
A. If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of contract work.

3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

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exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

1.01 Acceptability of Insurers
A. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

1.02 Waiver of Subrogation
A. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

1.03 Verification of Coverage
A. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

1.04 Subcontractors
A. Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

1.05 Surety Bonds.

A. Contractor shall provide the following Surety Bonds:

1. Performance Bond

2. Payment Bond

3. Maintenance Bond
B. The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

1.06 Special Risks or Circumstances.

A. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 288 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 19 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 26-11519 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: August 17, 2026
SUBJECT:

Civilian Investigator Classification Series Job Specification and Salary Schedule; Revisions to the Golf Services Manager and Parks and Landscape Manager Job Specifications – Approval RECOMMENDATION:

Adopt a Resolution to: 1) approve the establishment of the Civilian Investigator I-II-III merit classification series; 2) approve the job specification and salary ranges for the Civilian Investigator I, II, and III classification series; and 3) approve the revisions to the job specifications for the Golf Services Manager and Parks and Landscape Manager classifications.

BACKGROUND:

Police Department Civilian Investigator Classification Series:

The Police Department has historically relied on retired annuitants to conduct pre-employment background investigations and assist with follow-up investigations and cold cases. This model has become increasingly difficult to sustain due to a declining pool of qualified retirees, CalPERS post-retirement employment limitations, and increased competition for experienced investigators. As a result, delays in background investigations have the potential to affect the Department's ability to recruit and hire sworn personnel efficiently.

To address these challenges, the Police Department requests approval to establish the merit Civilian Investigator classification series, consisting of three classifications: Civilian Investigator I, an entry-level classification responsible for conducting pre-employment background investigations and providing administrative investigative support; Civilian Investigator II, a journey-level classification responsible for conducting independent investigations and case follow-up; and Civilian Investigator III, an advanced-level classification responsible for complex investigations, including cold cases, sensitive administrative investigations, and program oversight. The request also includes approval of the associated job specifications and annual salary ranges as follows:
• Civilian Investigator I: $105,587.99 - $125,915.64 annually • Civilian Investigator II: $116,146.78 - $138,507.20 annually • Civilian Investigator III: $127,761.46 - $152,357.92 annually The proposed classification series creates a dedicated career path for civilian investigative staff, reducing reliance on retired annuitants while providing continuity in investigative services. It also supports the timely completion of background investigations, strengthens recruitment efforts, and enables sworn personnel to focus on enforcement and high-priority investigative work.

The creation of Civilian Investigator classification series will serve as a replacement for the retired annuitant positions, and the Department currently intends to only hire per diem employees funded through the cost savings realized from the retired annuitant program.
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CITY OF SAN MATEO
Parks and Recreation Department Revisions to Job Specifications:

The Parks and Recreation Department currently has one (1) Golf Services Manager position and one (1) Parks and Landscape Manager position. Following recent resignations, the Department conducted a comprehensive review of its operations to evaluate the roles and responsibilities of its merit staff and ensure that position classifications accurately reflect current operational needs.

As part of this review, the Department determined that the Golf Services Manager job specification had not been comprehensively updated since 2002 and no longer reflected the full scope of the position's responsibilities. The proposed revisions update the job specification to accurately capture the breadth of duties performed and the level of leadership, service, and operational standards required to effectively manage the City's golf facilities and programs.

For the Parks and Landscape Manager position, minor revisions are proposed. These edits are intended to improve consistency by aligning the job specification with the responsibilities and expectations of other management positions within the Parks and Recreation Department.

BUDGET IMPACT:

The creation of the new Civilian Investigator I-II-III classification does not include the addition of any new full-time merit positions and, therefore, has no impact on the City’s budget. The Police Department intends to utilize the classification solely for per diem employees using budget savings generated by vacant retired annuitant positions. No additional appropriation is required. There is no budget impact associated with the revisions to the job specifications of Golf Services Manager and Parks and Landscape Manager.

ENVIRONMENTAL DETERMINATION:

These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)
STRATEGIC INITIATIVE:

This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Job Specifications
Exhibit B – Merit Salary Schedule
Att 2 – Job specifications with tracked changes

STAFF CONTACT
Aracelia G. Esparza, Human Resources Director
[email protected]
(650) 522-7260
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CITY OF SAN MATEO
RESOLUTION NO. __ (2026)

APPROVING THE CLASSIFICATION UPDATES IN THE

POLICE DEPARTMENT AND DEPARTMENT OF PARKS AND RECREATION WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed updates, as detailed below, will establish the Civilian Investigator I-II-III merit classification series to support the Police Department's pre-employment background investigations and other investigative functions; and ensure that the job specifications for the Civilian Investigator I-II-III, Golf Services Manager, and Parks and Landscape Manager accurately reflect current operational responsibilities and organizational priorities.

WHEREAS, the proposed job specifications for the classifications of Civilian Investigator I-II-III, Golf Services Manager and Parks and Landscape Manager; and the salary ranges for the Civilian Investigator I-II-III classification series are attached hereto as Exhibits A and B, and incorporated by reference; and WHEREAS, the employee association representing the impacted classification has been informed of the proposed classification updates and has not brought forth any objections or concerns.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)

2. The establishment of the Civilian Investigator I-II-III merit classification series; and

3. The job specifications for the classifications of Civilian Investigator I-II-III, Golf Services Manager and Parks and Landscape Manager; and

4. The salary ranges for the Civilian Investigator I-II-III classification series attached hereto as Exhibits A and B, are approved.
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CIVILIAN INVESTIGATOR I - II - III

DEFINITIONS
Under close supervision for the Civilian Investigator I, under general supervision for the Civilian Investigator II and the Civilian Investigator III, perform investigative work in support of police operations, including background investigations, administrative investigations, follow-up investigations, case development, and coordination with sworn personnel and prosecutors; and perform other duties as required.

DISTINGUISHING CHARACTERISTICS
This is a three-level professional investigative series:

1. Civilian Investigator I – This is the entry level in the Civilian Investigator series that allows the employee to develop journey-level knowledge and skills. This classification is distinguished from the Civilian Investigator II by the performance of routine and structured investigative work in support of police operations, including background investigations, administrative investigations, and basic case support under close supervision. Employees are expected to demonstrate proficiency and may advance to the Civilian Investigator II classification.

2. Civilian Investigator II – This is the journey level in the Civilian Investigator series.

Employees within this classification are distinguished from Civilian Investigator I by the performance of standard investigative work, including independent background investigations, follow-up investigations, case development, and coordination with sworn personnel and prosecutors while exercising independent judgment. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Civilian Investigator I, or, when filled from the outside, require prior investigative work experience.

3. Civilian Investigator III – This is the advanced journey level class in the Civilian Investigator series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Individuals in the Civilian Investigator III classification perform advanced and lead-level investigative work, including complex, sensitive, or high-profile investigations (e.g., cold cases, internal investigations, officer-involved incidents support), and may serve as a program lead or a subject matter expert, and provide program oversight.

The Civilian Investigator III is a flexibly staffed classification, and positions are generally filled by advancement from the journey level class of Civilian Investigator II through a competitive process, or, when filled from the outside, require prior and advance investigative work experience.

Exhibit A
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This classification is non-sworn and does not exercise peace officer powers.

SUPERVISION RECEIVED AND EXERCISED
• Investigator I: Receives close supervision from a sworn supervisor (Sergeant or above) or designated manager.
• Investigator II: Receives general supervision from a sworn supervisor (Sergeant or above) or designated manager.
• Investigator III: Receives general supervision from a sworn supervisor (Sergeant or above) or designated manager and may provide lead direction to lower-level investigators, analysts, or support staff.

EXAMPLES OF DUTIES Depending upon assignment, duties may include, but are not limited to, the following:

All Levels
• Conduct interviews of applicants, witnesses, victims, and involved parties • Collect, review, and analyze records (criminal history, financial, employment, digital evidence) • Prepare detailed investigative reports and summaries
• Maintain case files in compliance with legal and departmental standards • Testify in administrative or judicial proceedings as required • Coordinate with internal units and external agencies
• Ensure compliance with POST, local, state, and federal regulations Civilian Investigator I
• Conduct background investigations for police applicants and professional staff • Verify employment, education, and reference information • Conduct neighborhood canvassing and record checks
• Assist sworn personnel with follow-up investigations
• Compile case materials and organize investigative files • Perform data entry and case tracking
Civilian Investigator II
• Conduct complete, independent background investigations • Perform follow-up investigations on assigned criminal or administrative cases • Analyze evidence, timelines, and case facts
• Prepare search warrant and subpoena documentation (as applicable) • Coordinate with prosecutors and other agencies
• Assist with case preparation for filing and court proceedings • May be assigned to specialized units (e.g., personnel, property crimes, RTIC support) Civilian Investigator III
• Lead or conduct complex investigations, including cold cases and sensitive administrative investigations
• Review and approve investigative reports for completeness and quality • Provide guidance and training to lower-level investigators • Serve as liaison with prosecutors, command staff, and external partners • Manage investigative programs (e.g., backgrounds unit, cold case program) • Develop investigative procedures, policies, and best practices 293 of 786
• May oversee contract investigators or retired annuitants

QUALIFICATIONS
Knowledge of (All Levels, increasing with level)
• Investigative principles and practices
• Rules of evidence and legal procedures
• Interview and interrogation techniques
• Report writing and documentation standards
• Criminal justice system and court processes
• Applicable laws, regulations, and confidentiality requirements Ability to:
• Conduct thorough and objective investigations
• Analyze complex information and draw logical conclusions • Prepare clear, concise, and defensible reports
• Communicate effectively, both orally and in writing
• Establish and maintain working relationships
• Maintain confidentiality and handle sensitive information • Use investigative databases and technology systems
Experience and Education:

Any combination equivalent to experience and education that would provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Civilian Investigator I
• Equivalent to an Associate’s degree in criminal justice, public administration, or related field. • One (1) year of experience in investigative support, law enforcement support, or related field.

Civilian Investigator II
• Equivalent to a Bachelor’s degree in criminal justice or related field. • Three (3) years of progressively responsible investigative experience. • Desirable: Prior experience conducting background investigations or criminal investigations.

Civilian Investigator III
• Equivalent to a Bachelor’s degree in criminal justice or related field. • Five (5) years of advanced investigative experience, including complex or sensitive investigations.
• Experience leading investigations or related programs is required. • Desirable: Prior law enforcement, investigative, or prosecutorial experience.

License or Certificate:

Possession of a valid California driver’s license is required. 294 of 786
Necessary Special Qualifications/Requirements:
• Must meet all Department medical, physical, and psychological standards. • Must pass a comprehensive background investigation.
• Must maintain confidentiality of sensitive information. • May be required to work evenings, weekends, or on-call assignments ADA Special Requirements
Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift approximately 25 pounds. Exposure to cold, heat, extreme noise, outdoors, confining workspace, electrical hazards, chemicals, dust, toxic waste, mechanical hazards, and explosive materials.

ADOPTED CC: 08-17-2026
REVISED CC:

FORMER TITLES:

BARGAINING UNIT: MANAGEMENT UNIT
FLSA: NON-EXEMPT
DOT: YES
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY (III) FORM 700: NO
JOB CODES: CIVILIAN INVESTIGATOR I - 2004
CIVILIAN INVESTIGATOR II - 2005
CIVILIAN INVESTIGATOR III - 2006
ABOLISHED:
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GOLF SERVICES MANAGER

DEFINITION
To plan, direct, organize, coordinate, and supervise municipal golf course operations and staff, including course maintenance, ground conditions, and facilities, while ensuring compliance with regulatory requirements. Administers and manage concessionaire contracts and activities, ensuring all contract provisions are consistently met; and other related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the director or designee.

Exercises direct supervision over professional, administrative, and maintenance staff.

EXAMPLE OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:

Oversee all golf course daily functions, activities, operations, maintenance, and staff.

Develop standards of quality service for division staff and ensure the development and implementation of goals, objectives, and standards for the division.

Assist in developing and negotiating concessionaire and food and beverage contracts; administer contracts, audit and review all financial transactions; and ensure that contract provisions are being met for pro-shop, restaurant, banquet facility, and related activities.

Plan, supervise, lead, and review all maintenance activities for golf course , including but not limited to parking lots, equipment use and storage, irrigation systems, trees, ponds, wells, bunkers, tees, fairways greens and associated systems.

Prepare and authorize work orders; prioritize tasks; monitor and review work through completion and ensure compliance with standards and requirements.

Plan and implement approved short- and long-term renovations to course grounds and facilities in collaboration with the department project manager and other City departments; evaluate alternatives and recommend the most cost-effective and fiscally responsible approach Participate in the development of specifications for capital improvements and equipment purchase; administer contracts for course improvements and maintenance services. 297 of 786
Direct the selection, supervision and work evaluation of division staff and provide for their training and development.

Resolve public concerns and complaints timely regarding golf course facilities and functions; and confer with concessionaires regarding their services and ensure that standards are set for maximum public participation and enjoyment.

Prepare and administer the division's budget, including appropriate budgetary controls.

Ensure compliance of all division activities with city policies, and related federal, state, and local laws, codes and regulations.

Review golf course expenditures, revenues, fees and pro shop financial transactions ensuring they are appropriate and within current area market trends.

Enforce on-site City ordinances regarding the safe and proper use of golf course facilities.

Coordinate facilities and golf course maintenance activities with appropriate staff of other City departments and ensure completion.

Authorize and direct the maintenance and repair of golf course upkeep equipment while following all required procurement procedures.

Prepare and direct the maintenance of accurate records, files and reports related to the work of the division.

Administer, maintain, and support all golf operations technology, including but not limited to POS systems, reservation software, self-service kiosks, credit card processing equipment, and related hardware/software; ensure system integration, develop operating procedures, and provide training and technical support to City staff and contracted users.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of golf course management and operations.

Serve as a liaison for assigned functions with other City departments, divisions and outside agencies; provides staff support to commissions and committees.

QUALIFICATIONS
Knowledge of:

Principles and practices of municipal golf course maintenance and administration.

Methods, materials, equipment, tools, and techniques used in the maintenance and repair of golf course grounds and facilities.

Principles and practices of contract negotiation and administration, particularly in a public agency setting.
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Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.

Principles and practices of administration and budget management.

Turf and plant diseases and pests, including appropriate control and eradication measures.

Accurate record keeping principles and practices.

Safety principles, practices and equipment related to the work.

Techniques for effectively interacting and communicating with the public.

Ability to:

Oversee and evaluate work activities to ensure efficient and effective operations.

Train and develop staff..

Plan, organize, coordinate, and direct the improvement, maintenance and repair of golf turf and related facilities.

Analyze, review, and audit business operations and concessionaire agreements to ensure compliance, accountability, and operational effectiveness Read and interpret plans and specifications.

Prepare clear and concise reports, correspondence, and other written materials.

Develop and implement effective organizational frameworks, including goals, policies, and accountability measures.

Establish and maintain effective working relationships with those contacted in the course of the work.

Experience and Education:

Any combination equivalent to experience and training that would like provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of administrative and/or supervisory experience in golf course operations and maintenance. Experience in turf management and course renovation is desirable.

Training:

Equivalent to graduation from a four-year college or university with major course work in horticulture, agronomy, or a field related to the work. Additional experience in golf course 299 of 786
management, turf maintenance or a related field may be substituted for the education on a yearfor-year basis.

Licenses and Certifications:

Possession of, or ability to obtain, an appropriate, valid driver's license.

Possession of any professional certificates in golf maintenance, agronomy or golf management is highly desirable.

ADA Special Requirement:

Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, stoop, drive, and lift 50 pounds, exposure to outdoors, chemicals, pesticides, dust, and mechanical hazards.

ADOPTED CC: 4-12-81
REVISED CC: 12-16-85, 7-18-94, 5-20-02, 8-17-26
FORMER TITLES: GOLF SUPERINTENDENT
BARGAINING UNIT: MANAGEMENT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES JOB
CODE: 2160 ABOLISHED:
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PARKS AND LANDSCAPE MANAGER

DEFINITION
Under direction, plans, organizes and directs all activities of the Park for the beautification, improvement and maintenance of the City's parks, landscaping, urban forest, playgrounds, public facilities, open space areas, and medians. Performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the director or designee.

Exercises direct supervision over supervisory, professional, maintenance, and administrative support staff.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:

Plan and organize the work to staff responsible for the development, improvement and maintenance of parks, landscaped medians, urban forests, playground areas, public facility landscaping and open space areas.

Inspect and review work in progress and upon completion and resolve work problems.

Receive and review bids from contractors; award contracts within policy guidelines; and monitor performance.

Develop program goals, content and standards of quality; and ensure implementation of goals and objectives.

Review and advise on new park and park redevelopment plans, including irrigation.

Coordinate park maintenance and improvement activity with other City departments and with outside agencies.

Fully utilize the computerized work systems in accordance with work flow processes.

Respond to questions, complaints and emergency calls and take appropriate course of action.

Prepare and administer the Park Division budget.
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Prepare and supervise the maintenance of a variety of records and reports.

Direct the selection, supervision and work evaluation of staff and provide for their training and development.

Research plant materials, diseases and pests; assess growth habits and soil requirements.

Respond to community concerns as required.

Ensure compliance of activities to pertinent codes, regulations and guidelines; especially SB2126- Agricultural Pest Control Advisor requirements.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Knowledge of:

Principles and practices of municipal park management, horticulture, landscaping, and urban forestry.

Current methods, materials, equipment, tools and safety practices used in the maintenance of parks and urban forests.

Irrigation materials, methods, and design concepts.

Tree planting and maintenance.

Plant and tree diseases and pests, including approved control and eradication methods and chemicals.

Principles and practices of administration, budget and personnel management.

Safety practices related to the work.

Principles and practices of contract preparation and administration.

Personal computer applications.

Ability to:

Acquire a thorough knowledge of Department and Division policies and regulations; and of applicable City policies, programs and regulations.

Acquire a thorough knowledge of applicable local, State and Federal laws and regulations. 303 of 786
Effectively plan, organize, coordinate, and direct the development, improvement, maintenance, and repair of parks, urban forests, and other open space areas.

Review organizational and administrative problems; recommend and implement effective courses of action.

Ability to use computers and handheld electronic devices in the course of work.

Communicate clearly and concisely, orally and in writing.

Develop and implement goals, objectives, policies, work standards and management controls.

Maintain proper records and prepare accurate reports.

Establish and maintain effective working relationships with those contacted in the course of work.

Read and interpret construction plans and specifications.

Experience and Training Guidelines
Any combination equivalent to experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of increasingly responsible administrative and supervisory experience in park management and urban forestry.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major coursework in park management, landscape architecture, arboriculture or horticulture.

License or Certificates:

Possession of a valid California Driver's License.

Possession of a certificate as an Arborist by the International Society of Arborists is desirable.

ADA Special Requirement:

Essential duties require the following physical abilities and work environment:

Ability to work in a standard office and field environment, including exposure to inclement weather; and ability to work extended hours and respond to emergency situations. 304 of 786
ADOPTED CC: 4-12-81
REVISED CC: 12-16-85, 6-17-91, 5-20-02, 4-04-07, 3-06-17, 8-21-17 FORMER TITLES:

BARGAINING UNIT: MANAGEMENT UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES JOB
CODES: 2250
ABOLISHED:
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Exhibit B
City of San Mateo – Merit Salary Schedule for Adoption by Council on August 17, 2026.

Steps Hourly Biweekly Monthly Annual
Step 1 50.76 4061.08 8,799.00 105,587.99
Step 2 53.05 4243.82 9,194.95 110,339.45
Step 3 55.43 4434.80 9,608.73 115,304.72
Step 4 57.93 4634.36 10,041.12 120,493.44
Step 5 60.54 4842.91 10,492.97 125,915.64
Steps Hourly Biweekly Monthly Annual
Step 1 55.84 4467.18 9,678.90 116,146.78
Step 2 58.35 4668.21 10,114.45 121,373.39
Step 3 60.98 4878.28 10,569.60 126,835.19
Step 4 63.72 5097.80 11,045.23 132,542.78
Step 5 66.59 5327.20 11,542.27 138,507.20
Steps Hourly Biweekly Monthly Annual
Step 1 61.42 4913.90 10,646.79 127,761.46
Step 2 64.19 5135.03 11,125.89 133,510.73
Step 3 67.08 5366.10 11,626.56 139,518.71
Step 4 70.09 5607.58 12,149.75 145,797.05
Step 5 73.25 5859.92 12,696.49 152,357.92
Civilian Investigator I - 2004
Civilian Investigator II - 2005
Civilian Investigator III - 2006
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GOLF SERVICES MANAGER

DEFINITION
To plan, direct, organize, coordinate, and supervise municipal golf course operations through subordinate supervisionand staff, including course maintenance, ground conditionss, and facilities, whileand activitiesensuring compliance with regulatory requirements;. to aAdministers and manage concessionaire contracts and activities, and ensureensuring all that contract provisions are metconsistently met; and other. ; to supervise grounds and facilities maintenance activities through subordinate supervision; and to do related related work as requiredduties as assigned.

SUPERVISION RECEIVED AND EXERCISED
General Receives general direction is provided by from the director or designeeParks and Recreation Director.

Direct supervision is provided to office support staff and maintenance supervisory staff; indirect supervision is provided to maintenance staff. Exercises direct supervision over professional, administrative, , and maintenance staff.

EXAMPLE OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:

Oversee all golf course daily functions, activities, operations, and maintenance, and staff.

Develop standards of quality service for division staff and ensure the development and implements implementation of goals, and objectives, and standards for the division.

Assist in developing and negotiating concessionaire and food and beverage contracts; administer contracts, audit and review revenues and expenditures all financial tranastionstransactions; and ensure that contract provisions are being met for pro-shop, restaurant, banquet facility, and related activities.

Plan, supervise, through subordinate supervision, lead, and review all maintenance activities for golf course maintenance, including but not limited to parking lots, equipment use and storage, 308 of 786
irrigation systems, trees, ponds, wells, bunkers, tees, fairways . and greens and associated systems.

Prepare and authorize work orders, prioritize work and review work in progress and upon through completion, ensure that work meets accepted standards and requirements; resolve contract problems. Prepare and authorize work orders; prioritize tasks; monitor and review work through completion and ensure compliance with standards and requirements.

Plan and implement, in partnership with department project manager or other city departments, upon approval, short- and long-term renovation of course grounds and facilities; and analyze alternatives and determine whether such renovation should be done by City or contractor staff.

Best approach that is fiscally prudent. Plan and implement approved short- and long-term renovations to course grounds and facilities in collaboration with the department project manager and other City departments; evaluate alternatives and recommend the most cost-effective and fiscally responsible approach
Participate in the development of specifications for capital improvements and equipment purchase; administer contracts for course improvements and maintenance services.

Direct the selection, supervision and work evaluation of division staff and provide for their training and development.

Resolve public concerns and complaints tinelytimely regarding golf course facilities and functions; and confer with concessionaires regarding their services and ensure that standards are set for maximum public participation and enjoyment.

Prepare and administer the division's budget, including appropriate budgetary controls.

Ensure compliance of all division activities with applicable codes, regulations and guidelines with city policies, and related federal, state, and local laws, codes and regulations.

Review golf course charges andexpenditures, revenues, fees and pro shop financial transactionsfees and ensuringe that they are appropriate in the currentand within current area market trends.

Enforce on-site City ordinances regarding the safe and proper use of golf course facilities.

Coordinate facilities and golf course maintenance activities with appropriate staff of other City departments and ensure completion.

Authorize and direct the maintenance and repair of golf course upkeep equipment while following all required procurement procedures.

Coordinate and oversee the design and renovation of golf course facilities and grounds. 309 of 786
Authorize and direct the maintenance and repair of golf course upkeep equipment.

Prepare and direct the maintenance of accurate records, files and reports related to the work of the unitdivision.

Administer and monitor all technology reincluding hardware and software selected by the City to manage golf activities. Implement procedures and training for City staff and contracted endusers- Administer, maintain, and support all golf operations technology, including but not limited to POS systems, reservation software, self-service kiosks, credit card processing equipment, and related hardware/software; ensure system integration, develop operating procedures, and provide training and technical support to City staff and contracted users.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of golf course management and operations.

Serve as a liaison for assigned functions with other City departments, divisions and outside agencies; provides staff support to commissions and committees.

QUALIFICATIONS
Knowledge of:

Principles and practices of municipal golf course maintenance and administration.

Methods, materials, equipment, tools, and techniques used in the maintenance and repair of golf course grounds and facilities.

Principles and practices of contract negotiation and administration, particularly in a public agency setting.

Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.

Principles and practices of administration and budget management.

Turf and plant diseases and pests, including appropriate control and eradication measures.

Accurate Rrecord keeping principles and practices.

Safety principles, practices and equipment related to the work.

Techniques for dealing with the public, in person and over the telephoneeffectively interacting and communicating with the public.
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Ability to:

Oversee and evaluate work activities to ensure efficient and effective operations.Plan, organize, supervise, review and evaluate the work of others.

Train and develop staff.others in policies and procedures related to the work.

Plan, organize, coordinate, and direct the improvement, maintenance and repair of golf turf and related facilities.

Analyze, review, and audit business operations and concessionaire agreements to ensure compliance, accountability, and operational effectivenessReview and audit business activities and concessionaire contracts.

Read and interpret plans and specifications.

Prepare clear and concise reports, correspondence, and other written materials.

Develop and implement effective organizational frameworks, including goals, policies, and accountability measures. Develop and implement goals, objectives, policies, work standards and management controls.

Establish and maintain effective working relationships with those contacted in the course of the work.

Experience and Education:

Any combination equivalent to experience and training that would like provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of administrative and/or supervisory experience in golf course operations and maintenance. Experience in turf management and course renovation is desirable.

Training:

Equivalent to graduation from a four-year college or university with major course work in horticulture, agronomy, or a field related to the work. Additional experience in golf course management, turf maintenance or a related field may be substituted for the education on a year-for-year basis.

Licenses and Certifications:

Possession of, or ability to obtain, an appropriate, valid driver's license. 311 of 786
Must possess a valid California Driver's license.

Possession of a Pest Control Advisor's certificate issued by the State of California within one year of appointment is desirable. Possession of any professional certificates in golf maintenance, agronomy or golf management is highly desirable.

ADA Special Requirement:

Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, stoop, drive, and lift 50 pounds, exposure to outdoors, chemicals, pesticides, dust, and mechanical hazards.

ADOPTED CC: 4-12-81
REVISED CC: 12-16-85, 7-18-94, 5-20-02, 7-20-268-17-26
FORMER TITLES: GOLF SUPERINTENDENT
BARGAINING UNIT: MANAGEMENT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES JOB CODE: 2160
ABOLISHED:
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PARKS AND LANDSCAPE MANAGER

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Parks and Recreationdirector or designee.