Agenda packet — Santa Ana City Council, June 6, 2023 (part 1 of 10)

City Council and Housing Authority Meeting
Packet (Revised 5/31/2023)
June 6, 2023
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in City Council 1 6/6/2023
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’sphonenumberorZoomIDandunmutesthemthecallermustpress*6or City Council 2 6/6/2023
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2LIVEPUBLICCOMMENTSONREGULARAGENDAITEMSANDNONAGENDA
City Council 3 6/6/2023
The following designated public comment periods are:

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Concilio.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
CityAttorney SoniaRCarvalho
City Council 4 6/6/2023
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30 202201248172
B. City of Santa Ana v. Dyer 18 LLC, United States District Court, Case No. 8:22cv00433

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations:

Santa Ana Police Officers Association (POA)
RECONVENE – City Council will reconvene to continue regular City business.

CITYCOUNCILREGULAROPENSESSION
City Council 5 6/6/2023
Employee Organizations:

Santa Ana Police Officers Association (POA)
RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Boy Scout Troop 132
WORDS OF INSPIRATION Pastor Matt Doan, Calvary Church Santa Ana ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Pro Tem Lopez to Moms Demand Action declaring June 2, 2023, as National Gun Violence Awareness Day.

2. Proclamation presented by Councilmember Phan to Da Màu Foundation declaring June 2023, as National Immigrant Heritage Month.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 50.

3. Excused Absences
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City Council 6 6/6/2023
RECONVENE – City Council will reconvene to continue regular City business.

1. Proclamation presented by Mayor Pro Tem Lopez to Moms Demand Action declaring June 2, 2023, as National Gun Violence Awareness Day.

2. Proclamation presented by Councilmember Phan to Da Màu Foundation declaring June 2023, as National Immigrant Heritage Month.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 50.

3. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

City Council 7 6/6/2023
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 50.

3. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

4. Minutes from the Special Closed Session and Regular Meeting of November 1, 2022.

Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

5. Appoint Amalia Mejia Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a FullTerm Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Amalia Mejia to the Police Oversight Commission as the Ward 5 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a) requires five affirmative votes)

6. Appoint Evangeline Gawronski Nominated by Councilmember Penaloza as the Ward 6 Representative to the Police Oversight Commission for a FullTerm Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Evangeline Gawronski to the Police Oversight Commission as the Ward 6 representative and administer Oath of Office.

7. Appoint Martha Rivera Nominated by Councilmember Penaloza as the Ward 6 Representative to the Arts and Culture Commission for a FullTerm Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Martha Rivera to the Arts and Culture Commission as the Ward 6 representative and administer Oath of Office.

8. Appoint Mark S. McLoughlin Nominated by the Santa Ana Chamber of Commerce to the Environmental and Transportation Advisory Commission (ETAC) as the Santa Ana Chamber of Commerce Representative for a Term Expiring June 8, 2027.

Department(s): City Clerk’s Office
Recommended Action: Appoint Mark S. McLoughlin to the Environmental and Transportation Commission as the Santa Ana Chamber of Commerce representative and administer the Oath of Office.

9. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into betweenJanuary12023toMarch312023valuedatupto$50000fornonpublic City Council 8 6/6/2023
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and administer the Oath of Office.

9. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.

10. Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund)
Department(s): Finance and Management Services
Recommended Action: Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law.

11. Approve Prepayment for the City’s Contribution to Both the CalPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 202324 Department(s): Finance and Management Services
Recommended Action: 1. Approve a $9,568,651 prepayment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Miscellaneous Plan for Fiscal Year 202324, to save $319,984.

2. Approve a $12,780,268 prepayment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Safety Plan for Fiscal Year 202324, to save $427,383.

12. Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works, Inc. for Sewer Lining Tools (Specification No. 23023) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572 subject to nonsubstantive changes approved by the City Manager and City Attorney.

13. Award a Purchase Order to Core & Main, LP for One DriPrime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23045) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Award a onetime purchase and payment of Purchase Order to Core & Main, LP for one DriPrime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to nonsubstantive changes approved by the City Manager and City Attorney.

14. Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23077) (General and NonGeneral Funds Department(s): Public Works Agency
City Council 9 6/6/2023
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Order to Core & Main, LP for one DriPrime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to nonsubstantive changes approved by the City Manager and City Attorney.

14. Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23077) (General and NonGeneral Funds Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to nonsubstantive changes approved by the City Manager and City Attorney.

15. Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23076) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex HiRanger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to nonsubstantive changes approved by the City Manager and City Attorney.

16. Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23083) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to nonsubstantive changes approved by the City Manager and City Attorney.

17. Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23088) (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to nonsubstantive changes approved by the City Manager and City Attorney.

18. Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23087) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to nonsubstantive changes approved by the City Manager City Council 10 6/6/2023
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Mixer in an Amount Not to Exceed $159,989 (Specification No. 23087) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to nonsubstantive changes approved by the City Manager and City Attorney.

19. Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23066) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to nonsubstantive changes approved by the City Manager and City Attorney.

20. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23 055A) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to nonsubstantive changes approved by the City Manager and City Attorney.

2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to nonsubstantive changes approved by the City Manager and City Attorney.

21. Award a Purchase Order to Tolar Manufacturing for Advertising and NonAdvertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 226999) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 nonadvertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to nonsubstantive changes approved by the City Manager and City Attorney.

22. Award a Purchase Order to PFVT Motors, Inc. for one Ford F150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23075) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F150 Police Responder Truck, in an amount ttd$56613ltitf$10000fttlttt
City Council 11 6/6/2023

22. Award a Purchase Order to PFVT Motors, Inc. for one Ford F150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23075) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to nonsubstantive changes approved by the City Manager and City Attorney.

23. Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23084) (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to nonsubstantive changes approved by the City Manager and City Attorney.

24. Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a NotToExceed Amount of $2,500,000 (Specification No. 23 018) (General Fund)
Department(s): Public Works Agency
Recommended Action: Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an asneeded basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial oneyear term expiring on June 5, 2024, with provisions for four, oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.

25. Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms (Project Nos. 217533, 217534, 217535) (NonGeneral Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000.

26. Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 221405) (Revive Santa Ana Program) Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as nonresponsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the bbidithtf$319320fttifthPdtidMbilit
City Council 12 6/6/2023

26. Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 221405) (Revive Santa Ana Program) Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as nonresponsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and the City Attorney.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $416,000, which includes $319,320 for the construction contract, $47,898 for contract administration, inspection, and testing, and $48,782 project contingency for unanticipated or unforeseen work.

3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER202304 was filed for the project.

27. Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 236034, 236036, 236037) and Alley and Pavement Improvements (Project No. 236910)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 236034).

2. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 236036).

3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 236037).

4. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 236910).

28. Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 236627) and Warner Avenue Flood Protection Project (Project No. 236628) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State GrantDirect Revenue Account and appropriate the same amount into the Public WorksWater Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the RousselleStreetFloodProtectionProject
City Council 13 6/6/2023
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$5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State GrantDirect Revenue Account and appropriate the same amount into the Public WorksWater Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project.

3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project.

29. Approve an Agreement with ColorAd, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (NonGeneral Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with ColorAd, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a threeyear period with the option of two 1year renewals, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

30. Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement nottoExceed Amount by $65,000 through March 31, 2025, for a New Total nottoExceed Amount of $215,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement nottoexceed amount by $65,000, through March 31, 2025, for a new total nottoexceed amount of $215,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

31. Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total NottoExceed Amount of $100,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (homedelivered meals and lunch cafe programs) and $9,700 for additional asneeded services, for a total nottoexceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

32. Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (GlFd)
City Council 14 6/6/2023
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Meals Program in the amount of $90,300 for base services (homedelivered meals and lunch cafe programs) and $9,700 for additional asneeded services, for a total nottoexceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

32. Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

33. Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the oneyear term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional twoyear extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).

2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the oneyear term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional twoyear extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023.XXX).

34. Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for Oncall Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the second amendments to the agreements for oncall space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase City Council 15 6/6/2023
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Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the second amendments to the agreements for oncall space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to nonsubstantive changes as approved by the City Manager and City Attorney (Agreement No. 2023XXX).

35. Approve Agreement with Griffin Structures to Provide Construction Management and Inspection Services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park Project, and Delhi Center Library Branch, in an Amount not to Exceed $2,896,950 for a Term expiring December 31, 2025 (Project Number 221380, 221802, 221381, and 221382) (NonGeneral Fund) (Revive Santa Ana Program)
Department(s): Library, Public Works Agency
Recommended Action: Authorize the City Manager to execute a professional services agreement with Griffin Structures to provide construction management and inspection services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park, and Delhi Center Library Branch, in the amount of $2,759,000, with a fivepercent contingency, for a total amount not to exceed of $2,896,950, for a term beginning June 6, 2023 and expiring December 31, 2025, with the option for two 1year extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

36. Approve a License Agreement with the Floral Park Neighborhood Association for Use of Broadway RightofWay for a Fence (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a license agreement with the Floral Park Neighborhood Association, a 501(c)3 nonprofit community organization, for use of public rightofway on Broadway from Santa Clara Avenue to the I5 exit, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

37. Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses in an Amount not to Exceed $800,000 (NonGeneral Fund)
Department(s): Information Technology
Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a fiveyear period from July 1, 2023, through June 30, 2028, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).
38FirstAmendmenttotheLeaseAgreementfor19321SquareFeetofOfficeSpace City Council 16 6/6/2023
Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a fiveyear period from July 1, 2023, through June 30, 2028, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023 XXX).

38. First Amendment to the Lease Agreement for 19,321 Square Feet of Office Space Located at 801 W Civic Center Drive for the Santa Ana WORK Center Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute the first amendment to the office lease agreement with Santa Ana CA I SGF, LLC for 19,321 square feet of office space located at 801 W Civic Center Drive, for a tenyear term beginning July 1, 2023 with two optional fiveyear extensions, in the monthly amount of $45,404.35 with an 3percent annual increase, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

2. Authorize the City Manager to execute a sublease agreement and Memorandum of Understanding with the Employment Development Department, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

3. Authorize the City Manager to execute a first amendment to sublease agreement and Memorandum of Understanding with the County of Orange Social Services Agency to extend the term through June 30, 2025 and to adjust rent, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

4. Authorize the City Manager to execute Memorandum of Understandings with Department of Rehabilitation, SER Jobs for Progress, and the City’s Community Development Agency for the Housing Authority and Economic Development Division, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

39. Approve Agreement with the County of Orange for Law Enforcement Helicopter Services in the Amount of $1,785,092 (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with the County of Orange, SheriffCoroner Department, for helicopter services for the period of July 1, 2023 through June 30, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

2. Authorize the City Manager to execute subsequent amendments in year two (July 1, 2024 June 30, 2025) and year three (July 1, 2025 June 30, 2026) for the contract amount of the first year of this agreement, $539,303, plus up to ten percent, for a threeyear nottoexceed amount of $1,785,092.

40. Approve Agreement with Thomson Reuters (West Publishing), in the Amount of $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and NonGeneral Fund)
Department(s): Police Department
RecommendedAction:AuthorizetheCityManagertoexecuteathreeyear City Council 17 6/6/2023
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amount of the first year of this agreement, $539,303, plus up to ten percent, for a threeyear nottoexceed amount of $1,785,092.

40. Approve Agreement with Thomson Reuters (West Publishing), in the Amount of $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and NonGeneral Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with Thomson Reuters (West Publishing) to provide online investigative and public records resources subscription services, in an amount not to exceed $145,172, for the period of July 1, 2023 through June 31, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

41. Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services (General Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Holland & Knight LLP for federal legislative advocacy services for a threeyear term beginning July 1, 2023 through June 30, 2026, with the option of two, oneyear extensions in an amount not to exceed $352,800, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).

42. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for FullTime Classifications Represented by the Service Employees International Union (“SEIU”) Local 721, effective July 1, 2022 through June 30, 2025 Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with SEIU Local 721 FullTime Employees Unit regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize nonsubstantive changes which may be necessary to implement the agreement (Agreement No. 2023XXX).

43. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Management Association, Effective July 1, 2022 through June 30, 2025, and Adoption of a Resolution Updating the Salary Schedule for Associated Unrepresented Classifications
Department(s): Human Resources
Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association (“SAMA”) regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize nonsubstantive changes which may be necessary to implement the agreement (Agreement No. 2023XXX).

2. Approve resolution updating the salary schedule for associated unrepresented classifications.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN
City Council 18 6/6/2023
wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize nonsubstantive changes which may be necessary to implement the agreement (Agreement No. 2023XXX).

2. Approve resolution updating the salary schedule for associated unrepresented classifications.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

44. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 2023 2024; Receive and File Annual Statement of Investment Policy 20232024.

Department(s): Finance and Management Services
Recommended Action: 1. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 20232024.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY

2. Receive and File Annual Statement of Investment Policy 20232024.

45. Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID19 Expenditures
Department(s): Finance and Management Services
Recommended Action: Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance.

RESOLUTION NO. 2023XXX DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NONSTATE AGENCIES

46. Resolution to Support Orange County Water District President Cathy Green as a Candidate for the Office of Association of California Water Agencies President Department(s): Public Works Agency
Recommended Action: Adopt a resolution to endorse Orange County Water District President Cathy Green as a candidate for the office of President for the Association of California Water Agencies.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE NOMINATION OF ORANGE COUNTY WATER DISTRICT PRESIDENT CATHY GREEN FOR THE OFFICE OF
PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES

47. Resolution Declaring Support of the IranianAmerican Community and Condemning the Violence Perpetrated by the Government of Iran against its People Department(s): City Manager Office
Recommended Action: Adopt a resolution declaring support of the IranianAmerican community and condemning the violence perpetrated by the government of Iran against its people.

City Council 19 6/6/2023

RESOLUTION NO. 2023XXX A RESOLUTION OF THE SANTA ANA CITY COUNCIL DECLARING SUPPORT OF THE IRANIANAMERICAN COMMUNITY AND CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE

48. Ordinance Amendment No. 202301 amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects
First reading at the May 16, 2023 City Council meeting, approved by a vote of 60 (Hernandez absent).

Published in the Orange County Reporter on May 26, 2023.

Department(s): Planning and Building Agency
Recommended Action: Conduct a second reading and adopt Ordinance Amendment No. 202301 amending Section 2153 in Article II.II of Chapter 2 of the Santa Ana Municipal Code (SAMC).

ORDINANCE NO. NS3040 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES II.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (includes determining that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment).

49. Ordinance Second Reading: Amending City Manager’s Contracting Authority for Public Works and NonPublic Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code
First reading at the May 16, 2023 City Council meeting, approved by a vote of 43 (Lopez, Hernandez, and Vasquez dissenting).

Published in the Orange County Reporter on May 26, 2023.

Department(s): Public Works Agency
Recommended Action: Place ordinance on second reading and adopt.

ORDINANCE NO. NS3041 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER’S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act(CEQA)asitisexemptfromCEQAreviewpursuanttosections15061(b)(3)and City Council 20 6/6/2023
Recommended Action: Place ordinance on second reading and adopt.

ORDINANCE NO. NS3041 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER’S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment).

50. Ordinance Second Reading: Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming
First reading at the May 16, 2023 City Council meeting, approved by a vote of 70.

Published in the Orange County Reporter on May 26, 2023.

Department(s): Public Works Agency
Recommended Action: Place ordinance on second reading and adopt.

ORDINANCE NO. NS3042 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATED TO CEREMONIAL STREET NAMING (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines becausse it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effectg on the environment and it is not a “project,” as definied in Section 15378 of the CEQA Guidelines).
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

51. Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a tenyear term beginning June 6, 2023 and ending June 6, 2033, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX).

City Council 21 6/6/2023
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Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a tenyear term beginning June 6, 2023 and ending June 6, 2033, subject to nonsubstantive changes approved by the City Manager and the City Attorney (Agreement No. 2023XXX). **END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

52. Public Hearing: Consider an Ordinance to adopt the Fiscal Year 202324 Budget, Approve a Resolution for Changes to the City’s Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the SevenYear Capital Improvement Program
Legal notice published in the Orange County Reporter on May 24, 2023 and May 31, 2023.

Department(s): Finance and Management Services
Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 202324 (FY2324), which begins on July 1, 2023 and ends on June 30, 2024.

ORDINANCE NO. NSXXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 (Requires five affirmative votes)

2. Adopt a Resolution, to effect certain changes to the City’s basic classification and compensation plan, such as addition of new classification titles.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 20232024.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF
MISCELLANEOUS FEES FOR FISCAL YEAR 20232024

4. Adopt the SevenYear Capital Improvement Program (CIP) beginning FY2324 through FY2930, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility.

5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 NonGeneral Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy.

53. Public Hearing: Zoning Ordinance Amendment (ZOA) No. 202301: Amendments to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, City Council 22 6/6/2023

5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 NonGeneral Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy.

Legal notice published in the Orange County Reporter on May 24, 2023.

Department(s): Planning and Building Agency
Recommended Action: Approve first reading of an ordinance approving Zoning Ordinance Amendment No. 202301 to amend various sections of Chapter 41 (Zoning) of the SAMC.

ORDINANCE NO. NSXXXX ZONING ORDINANCE AMENDMENT NO. 202301 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE
ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NONSUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines).

54. Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 202309 – Mariscos Hector ABC License Legal notice published in the Orange County Reporter on May 24, 2023 and notices mailed on said date.

Department(s): Planning and Building Agency
Recommended Action: It is recommended that the City Council take the following actions:

1. Conduct a De Novo review of the Planning Commission’s approval of Conditional Use Permit No. 202309 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and

2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission’s approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City
If approved, adopt RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE PERMIT NO. 202309 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN

ADDITIONTOEXISTINGBEERANDWINESALESFORONPREMISES
City Council 23 6/6/2023
the Planning Commission’s approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City
If approved, adopt RESOLUTION NO. 2023XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE PERMIT NO. 202309 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ONPREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE (includes determination that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) per Section 15301 (Class 1 – Existing Facilities)).

CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1. Water Quality PFAS Work Study Session
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
City Council 24 6/6/2023
meeting.

Future Items

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Extension of Agreements with the Orange County United Way to Continue to Administer Special Fees from the U.S. Department of Housing and Urban Development for the Veterans Affairs Supportive Housing (HUDVASH) and Foster Youth to Independence (FYI) Programs
Department(s): Community Development Agency
Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the HUDVASH Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional twoyear term from July 1, 2023 to June 30, 2025, subject to nonsubstantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel.

2. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the FYI Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional twoyear term from July 1, 2023 to June 30, 2025subjecttononsubstantivechangesapprovedbytheExecutiveDirectorofthe City Council 25 6/6/2023
Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a First Amendment to the HUDVASH Special Fees Agreement with the Orange County United Way to extend the Agreement for an additional twoyear term from July 1, 2023 to June 30, 2025, subject to nonsubstantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel.

3. Public Hearing: Approve the Fiscal Year 202324 Housing Authority Annual Plan Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on April 7, 2023.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Fiscal Year 202324 Housing Authority Annual Plan to the U.S. Department of Housing and Urban Development.

2. Adopt a resolution approving the Fiscal Year 202324 Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the U.S. Department of Housing and Urban Development.

RESOLUTION NO. 2023XXX A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 20232024
**END OF BUSINESS CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

City Council 26 6/6/2023
City Council 7 11/1/2022
DRAFT Minutes of the Special Closed
Session and Regular Meeting of the City
Council City of Santa Ana, California
November 01, 2022
SPECIAL CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza, Santa Ana, CA 92701

SPECIAL CLOSED SESSION

CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R.Carvalho
Acting Clerk of the Norma Orozco
Council
MINUTES: Mayor Sarmiento called the Special Closed Session Meeting to order at 4:11 P.M.

ROLL CALL
City Council 4 – 1 6/6/2023
City Council 7 11/1/2022
MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call.

Councilmembers Lopez, Mendoza, Penaloza, Phan, Mayor Pro Tem Bacerra, and Mayor Sarmiento were present in person. Councilmember Hernandez attended via teleconference.

1. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:

Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) Full-Time Employees Service Employees’ International Union (SEIU) Part-Time Non-Civil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code 54956.8:

A. Address of Property: 4404 W. First Street, Santa Ana, CA, 92703, APN: 188- 021-08
Negotiators: Nabil Saba, Executive Director Public Works Negotiating Parties: Frank Bryan John Turner, Authorized Signer, RIF 40, LLC.

Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest.

B. Address of Property: 843 & 841 N. Garnsey Street, Santa Ana, CA 92701, APNs: 005-142-02 and 005-142-03
Negotiators: City Manager Kristine Ridge
Negotiating Party: Garnsey Corp - Sheila Alvarez
Terms: Potential Acquisition
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CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Sarmiento recessed to consider items on the Special Closed Session Agenda at 4:13 P.M.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Sarmiento reconvened the City Council at 6:58 P.M.

ROLL CALL
MINUTES: Acting Clerk of the Council Norma Orozco conducted Roll Call.

Councilmembers Hernandez, Lopez, Mendoza, Penaloza, Phan, Mayor Pro Tem Bacerra, and Mayor Sarmiento were present in person.

PLEDGE OF ALLEGIANCE Mayor Sarmiento
MINUTES: Councilmember Penaloza led the Pledge of Allegiance.

WORDS OF INSPIRATION Father Karekin Bedourian

CEREMONIALPRESENTATIONS

1. Proclamation presented by Mayor Sarmiento to the Honorable Lynne Riddle for Outstanding Contributions to the Community.

2. Certificate of Recognition presented by Councilmember Lopez to Mitzi Abasto for Outstanding Contributions to the Community.

3. Certificate of Recognition presented by Councilmember Mendoza to Selica Diaz for Outstanding Contributions to the Community.

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City Council 7 11/1/2022

4. Certificate of Recognition presented by Councilmember Penaloza to La Chiquita Restaurant in Honor of their 30-Year Anniversary.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

MINUTES: City Attorney Sonia Carvalho stated there was no reportable action.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened.

MINUTES: Frank Mitchell III spoke regarding Section 41-94.3 of the Municipal Code and additional dueling units.

Bulmaro Vicente spoke regarding Item 15 and in favor of the amendments proposed by Chispa and the American Civil Liberties Union (ACLU).

Adam Overton spoke in support of Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and ACLU.

Hairo Cortes spoke in support of Item 15 and spoke regarding clarifying the powers the Police Oversight Commission would have.

Caro Mendez spoke in support of Item 15 and requested the Council adopt the resolution with the inclusion of the amendments proposed by Chispa and the ACLU, She also urged the Council to consider the following: language that promotes investigative authority, membership disqualification for any active police officers, removal of records checks, and the participation of the Chief of Police be at the sole discretion of the commission.

Ronaldo Villeda spoke regarding Item 15 and requested that the Police Oversight Commission should be comprised of one (1) formerly incarcerated individual, one (1) person who has been directly impacted by police brutality, and one (1) family member.

Kelly Kraus-Lee spoke in support of Items 14 and Item 15. She spoke regarding the unhoused population in Orange County and urged Council to note which Orange County representatives’ views align with Santa Ana’s needs regarding the unhoused population and which do not.

Victor Mendez provided comments regarding rent control, home invasion attempts in the City Council 4 – 4 6/6/2023
City Council 7 11/1/2022
City, and the composition of the Police Oversight Commission.

Bertha Ramirez thanked Council for their assistance and participation in helping obtain rental assistance for seniors residing in the Metro East Senior Park.

Mary Jane De La Riva thanked Mayor Sarmiento for his assistance and participation in helping obtain rental assistance for seniors residing in the Metro East Senior Park.

Acting Clerk of the Council Norma Orozco reported the summary of email comments received: two (2) non agenda comments, one (1) comment regarding Item 13, and nine (9) comments regarding Item 15.

The following speakers addressed Council via teleconference:

Silvia Hernandez spoke regarding Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU.

Benjamin Vazquez spoke regarding Item 15 and requested the Police Oversight Commission have investigative authority, subpoena powers, and the removal of records checks.

Tania Navarro spoke in support of Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU.

Shawn spoke regarding Item 15 and urged Council to approve the resolution with the inclusion of the amendments proposed by Chispa and the ACLU.

Amnena Quazi spoke in support of the amendments proposed by Chispa and the ACLU for Item 15.

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RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 14.

MINUTES: Item 13 was pulled by Mayor Pro Tem Bacerra for separate discussion and consideration.

Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Hernandez to Approve Consent Calendar Items 5 through 14, with the exception of Item 13.

YES: 7 – Councilmember Hernandez, – Councilmember Lopez, – Councilmember Mendoza, – Councilmember Penaloza, – Councilmember Phan, – Mayor Pro Tem Bacerra, – Mayor Sarmiento
NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass

5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

6. Award Purchase Orders to Western Truck Exchange in the Amount of $115,639 for One Ford F-550 Stake Bed Truck; and to National Auto Fleet Group for Two Ford F250 Trucks in the Amount of $120,000 (Specification No. 22-145) (Non-General Fund) Department(s): Public Works Agency
Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Western Truck Exchange for the purchase of a Ford F-550 Stake Bed Truck, in the amount of $105,639, plus a contingency of $10,000, for a total amount not to exceed $115,639, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of two Ford F-250 Trucks, in the amount of $110,000, plus a contingency of $10,000, for a total amount not to exceed $120,000 subject to nonsubstantive changes approved by the City Manager and City Attorney.

7. Purchase and Sale Agreement of Real Property at 4404 West First Street for Future Water Resources and Park Facilities (Non-General Fund and Revive Santa Ana Program)

CONSENT CALENDAR
City Council 4 – 6 6/6/2023
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Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to execute a purchase and sale agreement with RIF40, LLC, a California limited liability company, for the purchase of real property located at 4404 West First Street (APN 188-021-08), in the amount of $10,500,000, plus normal closing costs and escrow fees, for a total amount not to exceed $10,750,000, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-215).

2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $10,750,000 in construction funds for the West Station Well Project (No. 23- 6477).

8. Approve an Agreement with Centaman, Inc. to Provide a Ticketing System Software for the Santa Ana Zoo for a Three-Year Period, with an Optional Extension Period of Five Additional Years (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a three-year agreement with Centaman, Inc. from November 1, 2022 through October 31, 2025 to provide a ticketing system software for the Santa Ana Zoo, for an amount not to exceed $243,738, which includes a 10% contingency, with the option to extend the agreement for five years through October 31, 2030, for an amount not to exceed $266,761.60, which includes a 10% contingency and a 4.5% CPI increase each year during the fiveyear term, for an aggregate total not to exceed $510,499.60, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-216).

9. Approve the First Amendment to the Agreement for Scanning, Digitizing, and Indexing Services with ARC Document Solutions, Inc. in an Amount Not to exceed $80,000 (General Fund and Non-General Fund)
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute the First Amendment to increase the aggregate contract authority by $80,000 with ARC Document Solutions, Inc. for digitization of City employee personnel files, from November 1, 2022 through October 19, 2024, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-217).

10. Informational Report Relating to the Creation of 501(c)(3) Nonprofit City of Santa Ana Foundation
Department(s): City Manager Office
Recommended Action: Accept informational report.

11. Adopt a i) Resolution reflecting the positive City Manager performance evaluation conducted on October 4, 2022, and approving an amended annual salary for the City Manager, and ii) Resolution approving the City’s Master Salary Schedule in City Council 4 – 7 6/6/2023
City Council 7 11/1/2022
conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CalPERS) Department(s): Human Resources
Recommended Action: 1. Resolution No. 2022-082 – Adopt a Resolution affirming the City Manager’s positive performance evaluation results and approving an adjusted annual salary for the City Manager, and

2. Resolution No. 2022-083 – Adopt a Resolution approving the City’s Master Salary Schedule in conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CalPERS).

12. Resolutions Authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects
Department(s): Public Works Agency
Recommended Action: Resolution Nos. 2022-084 and 2022-085 – Adopt resolutions of the City Council authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects.

13. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022-087 – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

MINUTES: Mayor Pro Tem Bacerra pulled the item for separate discussion and consideration.

Mayor Pro Tem Bacerra moved to approve the Item with the following amendments; • Section Three (3) shall include the following: Shall continue to allow City Councilmembers and all other City Legislative bodies to meet virtually in accordance with Government Code Section 54953(e).
• The addition of a new section entitled Section Four (4) to include the following language: City Councilmembers and members of all Legislative bodies shall publicly disclose at the meeting before any action is taken, whether any other individuals are present in the room at the remote location with the member and the general nature of the member’s relationship with any such individuals.

City Councilmembers and all other members of Legislative bodies shall participate through both audio and visual technology.

The motion was seconded by Councilmember Mendoza; no vote was taken.

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Councilmember Phan inquired with City Attorney Sonia Carvalho regarding the differences between the Brown Act and AB361 with regards to teleconferencing.

City Attorney Sonia Carvalho recommended the Council enact a citywide teleconferencing policy rather than making amendments to the resolution.

Mayor Pro Tem Bacerra moved to not approve Item 13. Motion died for the lack of a second.

Councilmember Phan moved to approve the item with staff recommendations, seconded by Councilmember Lopez.

Substitute motion by Councilmember Phan, seconded by Councilmember Lopez to approve Item 13 with staff recommendations.

YES: 6 – Councilmember Hernandez, – Councilmember Lopez, – Councilmember Mendoza, – Councilmember Penaloza, – Councilmember Phan, – Mayor Sarmiento
NO: 1 – Mayor Pro Tem Bacerra
ABSTAIN: 0
ABSENT: 0
Status: 6 – 1 – 0 – 0 – Pass

14. Resolution Urging the County of Orange to Operate a Cold Weather Shelter Outside of Santa Ana for a Future Countywide Approach and Encouraging South Orange County Cities to More Equitably Participate in Efforts to Combat the Homelessness Crisis
Department(s): City Manager Office
Recommended Action: Resolution No. 2022-086 – Adopt a resolution urging the County of Orange to operate a cold weather shelter outside of Santa Ana for a future countywide approach and encouraging South Orange County cities to more equitably participate in efforts to combat the homelessness crisis. **END OF CONSENT CALENDAR**
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15. Adopt an Ordinance Establishing a Police Review Commission Department(s): City Manager Office
Recommended Action: Introduce Ordinance for first reading establishing a Police OversightCommission.

MINUTES:

City Attorney Sonia Carvalho reported out the following amendments requested by the Council.
• Include the language “Acting through” in section 5.
• Will not add the language to exclude sworn officers.
• Exclude language regarding background checks and the issue will be addressed at a later date.
• Addition of language stating that the City Manager’s Office staff will staff the commission meetings and the Police Chief or his designee shall attend as requested by the Commission.
• Addition of a subsection (M) to ensure that any future policy amendments do not conflict with the Ordinance.
• Director of the Commission may administer oaths of office and compel the production of evidence.
• Change language regarding the commission reporting time from 30 days to 60 days, and add “unless extended by the Commission.”
• Expand the mandated reports.
• Addition of language requiring the posting of the Commission’s Report to the City website.
• Addition of language stating that the Director of the Commission shall be an At-will position which can be hired via a contract or appointed as an employee, however, they can be removed by a majority vote by the Council. • Addition of language stating that ride-a-longs are not mandatory for the Commission members.
• No retroactive review of complaints.
• Reports shall be given orally and in writing.

She also stated her office would work on future provisions for the removal of commissioner members to avoid retaliation and will address records checks.

She requested direction regarding the changes to the recitals brought forth by Mayor Pro Tem Bacerra.

BUSINESS CALENDAR
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Moved by Councilmember Penaloza, seconded by Councilmember Lopez to approve as amended.

CITY MANAGER COMMENTS
MINUTES: City Manager Kristine Ridge announced that the City’s Finance and Management Services Agency was awarded the “Distinguished Budget Presentation” by the Government Finance Officers Association. She also announced that the Orange County Business Council has nominated the City for awards in the following categories:

Building and Land Reuse, Sustainable and Green Development, and Leadership in Public Service.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Hernandez thanked the public, staff, and the Council for their hard work and dedication regarding the Police Oversight Commission.

Councilmember Lopez wished her brother a happy birthday, announced that the Children’s of Hospital Orange County (CHOC) is currently at capacity, and urged everyone to get the flu shot.

Councilmember Mendoza announced that the Orange County Mosquito and Vector Control District gifted the City several copies of the book entitled, Mother Mosquito in an effort to help raise awareness of the dangers mosquitos and vectors pose to the public. She also thanked them for awarding the City two plaques commemorating the City’s support and participation in vector control campaigns.

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Councilmember Penaloza reminded the public that Sunday, November 6, 2022, is Daylight Savings Time and Tuesday, November 8, 2022 is Election Day.

Councilmember Phan highlighted the Parks and Recreation magazine, Cultura, announced her participation at the Metropolitan Water District State Water Project Tour, thanked all those who have served in the United States Armed Forces, and wished everyone a happy Veteran’s Day weekend.

Councilmember Bacerra announced his monthly community office hours would be Saturday, November 5, at North Upton Park at 10:00 AM and reminded the public to vote on November 8, 2022.

Mayor Sarmiento thanked staff for all their hard work regarding the Police Oversight Commission ordinance. He also thanked the residents from Metro East Senior Park for their attendance and reminded the public to vote on November 8, 2022.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Sarmiento adjourned the meeting at 10:19 P.M.

Respectfully Submitted,
Jennifer L. Hall, CMC
City Clerk
City Council 4 – 12 6/6/2023
1631 W. Sunflower Ave., Ste. C-35, Santa Ana, CA 92704
Tuesday, May 9, 2023
City of Santa Ana
Clerk of the Council Office
Attn: Jennifer L Hall
20 Civic Center Plaza, M30
P.O. Box 1988
Santa Ana, CA 92702
Dear Ms. Hall:

Mark S. McLoughlin is President of the J. Crain Corporation, based in Santa Ana. The J. Crain Corporation is a member of the Santa Ana Chamber of Commerce and is represented on our Board of Directors, Economic Development Council, Government Affairs Council, and an active business partner with High School Inc. Academies.

I am pleased to recommend Mr. McLoughlin to serve on the Environmental & Transportation Advisory Committee, representing the Santa Ana Chamber of Commerce Sincerely,
David Elliott
President/CEO
Santa Ana Chamber of Commerce
City Council 8 – 1 6/6/2023
Finance and Management Services
www.santa-ana.org/finance
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Quarterly Report of Contracts Awarded by the City Manager

AGENDA TITLE
Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421

RECOMMENDED ACTION
Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements.

DISCUSSION
Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under her authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description.

Section 2-748 of the Santa Ana Municipal Code provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $250,000.

On May 16, 2023, the City Council approved the first reading of a proposed Ordinance to increase the City Manager’s contracting authority for public works contracts to $500,000. If the City Council adopts the Ordinance on June 6, it will become effective on July 6. In addition, the City Council directed staff to include a searchable list of all City Manager-authorized contracts on the City’s website. Staff is in the process of developing the searchable list, with plans to have it on the City’s website by July 6.

Exhibit 1 comprises a comprehensive list of purchase orders and agreements executed between January 1, 2023, and March 31, 2023. The values of these contracts range from $500 to $50,000 for non-public works and up to $250,000 for public works contracts and agreements.

City Council 9 – 1 6/6/2023
Quarterly Report of Contracts
June 6, 2023

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FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Quarterly Report of Contracts: January 1, 2023 – March 31, 2023 Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 9 – 2 6/6/2023
EXHIBIT 1
No. Date Vendor Name Type Nunber Agency Amount Description 1 01/01/2023 AMERICAN POPCORN BOC 7788 POL $ POPCORN FOR INMATES 13,729.98 2 01/01/2023 BEE BUSTERS INC BOC 7813 CITYWIDE $ EXTERMINATION SERVICES 15,000.00 3 01/01/2023 CROWN TROPHY BOC 7805 CITYWIDE $ AWARDS, TROPHIES & PLAQUES 4,576.66 4 01/01/2023 FEDEX BOC 7800 CITYWIDE $ PARCEL & MAIL DELIVERY 10,000.00 5 01/01/2023 GANAHL LUMBER COMPANY BOC 7786 CITYWIDE $ CONSTRUCTION MATERIALS 13,738.44 6 01/01/2023 J SLATER CONSULTING BOC 7822 HR $ ONLINE TRAINING SERVICES 3,000.00 7 01/01/2023 MIDWEST TAPE BOC 7840 LIB $ VARIOUS DVDS FOR LIBRARY 18,306.64 8 01/01/2023 PETSMART INC BOC 7816 POL $ DOG FOOD & SUPPLIES 4,576.66 9 01/01/2023 PROLEGAL BOC 7910 CAO $ LEGAL SERVICES 20,000.00 10 01/01/2023 SABP/SANTA ANA BLUE PRINT BOC 7888 CITYWIDE $ REPROGRAPHIC SERVICES 4,690.47 11 01/01/2023 SCHORR METALS INC BOC 7842 PWA $ FABRICATING MATERIALS 5,000.00 12 01/01/2023 TARGET SPECIALTY PRODUCTS BOC 7912 CITYWIDE $ WATER TREATMENT CHEMICALS 18,306.64 13 01/03/2023 ANGELS BA+D153:N161SEBALL LP PO 125460 PRCS $ ANGELS BASEBALL GAME TICKETS - YOUTH 2,515.00 14 01/03/2023 BROWNELLS INC PO 125459 POL $ WEAPON PARTS 2,814.05 15 01/04/2023 EVIDENT INC PO 125462 POL $ FORENSIC SUPPLIES 574.94 16 01/04/2023 MONTGOMERY HARDWARE CO PO 125463 PWA $ 191,216.82 REMOVE EXISTING DOOR AND HARDWARE - CITY YARD BUILDING A 17 01/04/2023 SCORE SPORTS PO 125465 PRCS $ BOYS BASKETBALL UNIFORMS - YOUTH 13,750.11 18 01/05/2023 ARC DOCUMENTS SOLUTIONS LLC PO 125467 CMO $ CUSTOM PRINT ON POSTER PAPER 1,298.17 19 01/05/2023 DOWNTOWN INCORPORATED AG N-2022-378 PRCS $ ENTERTAINMENT FOR THE ANNUAL PLAZA NAVIDENA CELEBRATION 3,500.00 20 01/05/2023 NATIONAL BUSINESS FURNITURE PO 125466 CMO $ OFFICE FURNITURE 2,442.36 21 01/05/2023 PENN RECORDS MANAGEMENT AG N-2023-001 PWA $ RECORDS MANAGEMENT AND OFFSITE STORAGE 50,000.00 22 01/09/2023 JOHNS INCREDIBLE PIZZA COMPANY PO 125469 PRCS $ BUFFET AND GAMES PACKAGE - YOUTH 3,393.63 23 01/09/2023 MARINE CORPS COMMUNITY SERVICES AG N-2023-004 POL $ SPONSORSHIP AGREEMENT FOR MCCS EVENTS, PROGRAMS, AND ADVERTISEMENTS 2,750.00 24 01/09/2023 ALLIED UNIVERSAL JANITORIAL SERVICES AG N-2023-005 PRCS $ JANITORIAL SERVICES - 2022 SANTA ANA WINTER VILLAGE 16,000.00 25 01/11/2023 PRINTING ISLAND PO 125470 FMS $ BUSINESS CARDS 3,242.70 26 01/12/2023 CCS PRESENTATION SYSTEMS PO 125473 POL $ PA SYSTEM AUDIO EQUIPMENT AND MIC 3,569.80 27 01/12/2023 OHD LLLP PO 125474 POL $ ANNUAL MAINTENACE RESPIRATOR TESTER 935.00 28 01/12/2023 ULINE INC PO 125472 PWA $ COAT RACKS - CITY YARD BUILDING A 5,438.58 29 01/13/2023 ELITE SPECIAL EVENTS, INC. AG N-2023-010 PRCS $ EQUIPMENT AND STAFFING SERVICES FOR OUTDOOR PARK EVENTS 18,050.00 30 01/13/2023 HELM LLC PO 125478 PWA $ SOFTWARE LICENSE 750.00 31 01/13/2023 OPEN TEXT INC PO 125477 POL $ SOFTWARE SUBSCRIPTION 1,637.73 32 01/13/2023 SAMYS CAMERA INC PO 125476 POL $ CANON CAMERA - TRAINING 4,315.38 33 01/17/2023 CI SOLUTIONS AG N-2023-015 POL $ LICENSE AND SERVICE - TECHNICAL SUPPORT 25,000.00 34 01/17/2023 FAMILY JUSTICE CENTER ALLIANCE AG N-2023-013 POL $ FAMILY JUSTICE CENTER AFFILIATION MEMORANDUM OF UNDERSTANDING 2,000.00 35 01/17/2023 MAYDWELL MASCOTS INC PO 125480 PRCS $ CUSTOM ANIMAL MASCOTS - ZOO 19,026.25 36 01/17/2023 NGUYEN, MICHAEL dba KIDS DJ ENTERTAINMENT AG N-2023-007 LIB $ SPEAKER/PERFORMER ENGAGEMENT 2,000.00 37 01/17/2023 QING WEI LION & DRAGON DANCE CULTURAL TROUPE AG N-2023-012 LIB $ SPEAKER/PERFORMER ENGAGEMENT 2,200.00 38 01/17/2023 RCS INVESTIGATIONS & CONSULTING, LLC AG N-2023-014 POL $ BACKGROUND INVESTIGATION SERVICES 25,000.00 39 01/17/2023 SANTA ANA CHAMBER OF COMMERCE PO 125481 CDA $ COMMUNITY/BUSINESS GUIDE LISTING 10,000.00 40 01/17/2023 SANTA ANA CHAMBER OF COMMERCE PO 125482 CDA $ GROW CONFERENCE SPONSORSHIP FEE 17,500.00 41 01/17/2023 SUPER BIRTHDAY, INC. AG N-2023-011 LIB $ TRACKLESS TRAIN ACTIVITY - DIA DE LOS NINOS, DIA DE LOS LIBROS 900.00 42 01/17/2023 ZIRKELBACH, SAEKO KUJIRAOKA AG N-2023-008 LIB $ SPEAKER/PERFORMER ENGAGEMENT 700.00 43 01/18/2023 ROD-WEST FLOORING COVERING LLC PO 125484 PWA $ FLOORING REPLACEMENT - CITY YARD BUILDING A 31,565.00 44 01/18/2023 STARLITE RECLAMATION PO 125483 PWA $ ASBESTOS REMOVAL & DISPOSAL 5,000.00 45 01/19/2023 BRAIN AND BODY MUSIC STUDIO dba B & B MUSIC SCHOOL AG N-2023-016 CDA $ ARTS AND CULTURE ARTIST GRANT PROGRAM 19,507.00 46 01/19/2023 LINARES, ANDREW AG N-2023-022 CMO $ CONSULTANT AGREEMENT 32,500.00 47 01/19/2023 MCKENDRY DOOR SALES PO 125488 PWA $ GATE REPAIR AT SARTC 787.50 48 01/19/2023 PEREZ, CLAUDIA AG N-2023-003 CMO $ CONSULTANT AGREEMENT 32,500.00 49 01/24/2023 INSIDE EDGE COMMERCIAL PO 125494 PWA $ INSTALL NEW FLOORING - FIRE STATION #73 14,140.39 50 01/24/2023 SETTLEMENT AGREEMENT AG N-2023-020 CAO $ SETTLEMENT AGREEMENT 40,000.00 Quarterly Report of Contracts: January 1, 2023 to March 31, 2023 City Council

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9 – 3 6/6/2023
No. Date Vendor Name Type Nunber Agency Amount Description 51 01/24/2023 MONKEY'S MUNCHIES, INC. AG N-2023-017 LIB $ ON-CALL FOOD VENDING AT CITY LIBRARY EVENTS 5,000.00 52 01/24/2023 SEALEY, JAUNIQUE AG N-2023-018 LIB $ SPEAKER/PERFORMER AGREEMENT 1,000.00 53 01/24/2023 TASTEA PO 125492 LIB $ BOBA BAR - LUNAR NEW YEAR 2,627.00 54 01/24/2023 TECH COAST CONSULTING GROUP, LLC AG N-2023-021 CDA $ SPEAKER/PERFORMER ENGAGEMENT 7,500.00 55 01/24/2023 ULINE INC PO 125493 POL $ STORAGE SHELVES FOR CDC 2,475.63 56 01/25/2023 ENTENMANN-ROVIN COMPANY PO 125496 POL $ AWARDS AND MEDALS 786.26 57 01/26/2023 MWI ANIMAL HEALTH PO 125500 PRCS $ ANIMAL MEDICATIONS 21,850.00 58 01/26/2023 WEDGEWOOD PHARMACY PO 125499 PRCS $ ANIMAL MEDICATIONS 5,462.50 59 01/27/2023 AMERICAN RED CROSS AG N-2023-027 PRCS $ LICENSE TRAINING PROVIDER 21,000.00 60 01/27/2023 ERC ROOFING & WATERPROOFING PO 125502 PRCS $ ROOF REPAIR AND SIDING INSTALL AT ZOO 23,320.00 61 01/27/2023 ONE FLOW BACKFLOW INC PO 125504 PRCS $ ANNUAL BACKFLOW TESTING SERVICES 5,480.00 62 01/27/2023 RESCUE DIRECT PO 125501 PWA $ RESCUE HARNESSES 12,563.48 63 01/27/2023 REVENUE & COST SPECIALIST AG N-2023-023 CDA $ RENT STABILIZATION AND JUST CAUSE ORDINANCE COMPREHENSIVE FEE STUDY 34,300.00 64 01/27/2023 THE SHADE RESERVE PO 125503 POL $ WINDOW SHADE INSTALLATION AT SA JAIL 15,646.78 65 01/27/2023 TUMBLE-N-KIDS, INC AG N-2023-024 PRCS $ TUMBLE-N-KIDS FOR GYMNASTICS CLASSES 10,000.00 66 01/30/2023 ALL YOU FITNESS EQUIPMENT LLC PO 125505 POL $ FITNESS EQUIPMENT FOR PAAL CENTER 5,000.00 67 01/30/2023 APPLE INC PO 125508 LIB $ TABLETS FOR TEEN TIME PROGRAM 4,617.58 68 01/30/2023 NEWPORT LANDING SPORTFISHING PO 125506 PRCS $ WHALE WATCHING TICKETS - YOUTH 1,900.00 69 01/30/2023 ULINE INC PO 125507 PBA $ STORAGE SUPPLIES 972.33 70 01/31/2023 GASH, BRANDON AG N-2023-025 LIB $ SPEAKER/PERFORMER AGREEMENT 1,600.00 71 01/31/2023 KRUSE FEED & SUPPLY INC PO 125511 POL $ DOG FOOD AND SUPPLEMENTS 16,387.50 72 02/01/2023 BENDER READY MIX INC BOC 7824 PWA $ READY MIX CONCRETE 9,407.32 73 02/01/2023 EFFICIENT X-RAY BOC 7811 POL $ MONTHLY HAZARDOUS WASTE DISPOSAL SERVICES 2,000.00 74 02/01/2023 FIRST AMERICAN DATA TREE LLC BOC 7828 CITYWIDE $ RECORDED PROPERTY DOCUMENTATION 5,000.00 75 02/01/2023 INDUSTRIAL MEDICAL SUPPORT, INC. AG N-2022-361-01 PRCS $ STANDBY EMERGENCY MEDICAL SERVICES AT CITY 2022 WINTER VILLAGE EVENT 2,689.00 76 02/01/2023 LIFECOM INC BOC 7819 PWA $ TRAINING & EQUIPMENT CALIBRATION, CERTIFICATION 5,000.00 77 02/01/2023 ORANGE COUNTY FARM SUPPLY BOC 7936 PRCS $ SEEDS & PLANT SUPPLIES 2,788.33 78 02/01/2023 TUSTIN AWARDS BOC 7892 CITYWIDE $ AWARDS & TROPHIES 9,185.18 79 02/01/2023 WORLD OIL ENVIRONMENTAL BOC 7808 CITYWIDE $ WASTE DISPOSAL SERVICES 5,000.00 80 02/02/2023 2402 NORTH PARK BOULEVARD AG N-2023-029 CAO $ REIMBURSEMENT AGREEMENT (TREE REMOVAL) 2,160.00 81 02/02/2023 EMERALD ISLE ENTERTAINMENT, INC. AG N-2023-028 LIB $ INFLATABLE MAZE - DIA DE LOS NINOS, DIA DE LOS LIBROS 1,395.00 82 02/02/2023 HARRIS STEEL FENCE CO INC PO 125513 PRCS $ 196,872.02 FENCE INSTALLATION FOR BASEBALL FIELD - THORNTON PARK 83 02/06/2023 4ALLPROMOS PO 125521 POL $ BIKE RODEO GIVEAWAY ITEMS 1,595.46 84 02/06/2023 KUSHI TAKASHI PO 125516 PRCS $ JAPANESE GARDEN TREE TRIMMING 650.00 85 02/06/2023 PERANICH REPORTING PO 125514 HR $ PERSONNEL BOARD HEARING TRANSCRIPT 1,548.89 86 02/06/2023 THE PAPER COMPANY A DIVISION PO 125517 POL $ SANITATION SUPPLIES 5,462.50 87 02/06/2023 TOP GEAR INC PO 125515 POL $ BICYCLE HELMETS FOR TRAFFIC DIVISION 1,491.84 88 02/07/2023 JIMENEZ, GENE AG N-2023-031 CDA $ ARTS AND CULTURE ARTIST GRANT PROGRAM 7,500.00 89 02/07/2023 LOCTEK INC PO 125523 HR $ ERGONOMIC SIT/STAND DESK 1,605.91 90 02/07/2023 STEP SAVER INC PO 125522 POL $ BULK SALT FOR WATER SOFTENER 3,820.88 91 02/08/2023 PACIFIC ATHLETIC WEAR INC PO 125524 POL $ PAAL BASEBALL JERSEYS UNIFORMS 4,828.50 92 02/09/2023 ASAD HOLDINGS LLC PO 125529 PWA $ GREEN LEAF FOLIAGE INSTALLATION PROJECT 69,179.73 93 02/09/2023 FUN EXPRESS PO 125530 PRCS $ CITYWIDE EGG HUNT - EASTER EGGS 4,233.44 94 02/10/2023 SAN MARCOS GROWERS PO 125531 PRCS $ PLANTS & NURSERY SUPPLIES 10,000.00 95 02/10/2023 VARIABLE SPEED SOLUTIONS INC PO 125533 PWA $ PARTS AND SERVICE ON DRIVES 15,000.00 96 02/13/2023 COAST RECREATION INC PO 125535 PRCS $ PLAYGROUND SUPPLIES AND PARTS 16,552.46 97 02/13/2023 LINCOLN AQUATICS PO 125536 PRCS $ LIFEGUARD EQUIPMENT FOR AQUATICS PROGRAM 10,225.89 98 02/13/2023 NATIONAL FITNESS CAMPAIGN LLC PO 125534 PRCS $ PLAYGROUND SUPPLIES AND PARTS 25,000.00 99 02/14/2023 AMERICAN RED CROSS PO 125537 PRCS $ LIFEGUARD TRAINING SUPPLIES FOR AQUATICS PROGRAM 11,629.24 100 02/15/2023 ADVANCED ALARM & FIRE INC PO 125539 PRCS $ REPLACE SYSTEM SENSORS (5) 3,085.00 101 02/15/2023 BEST BUBBLE PARTIES AG N-2023-035 LIB $ SPEAKER/PERFORMER ENGAGEMENT 1,185.00 102 02/15/2023 EXTREME CANOPY PO 125541 CMO $ CUSTOM CANOPY 1,032.41 103 02/15/2023 HERNANDEZ, JOEL AG N-2023-037 PRCS $ DOSIS PIANO CLASSES 25,000.00 City Council

Page 2 of 5 ends

9 – 4 6/6/2023
No. Date Vendor Name Type Nunber Agency Amount Description 104 02/15/2023 IRVINE VALLEY VETERINARY HOSPITAL, INC. AG N-2023-038 PBA $ EMERGENCY VETERINARY SERVICES 49,000.00 105 02/15/2023 SANTA ANA CHAMBER OF COMMERCE AG N-2023-034 CDA $ BUSINESS RETENTION AND NEW BUSINESS WELCOME PROGRAMS 50,000.00 106 02/15/2023 TACOS EL GRINGO, LLC AG N-2023-036 LIB $ ON-CALL FOOD VENDING AT CITY LIBRARY EVENTS 5,000.00 107 02/16/2023 MEYERS CONSTRUCTION CO PO 125543 PWA $ PAINTING SERVICES - CITY YARD BUILDING J 4,890.00 108 02/21/2023 CPACINC.COM PO 125545 IT $ SOFTWARE SUBSCRIPTION 1,082.00 109 02/21/2023 CPACINC.COM PO 125544 IT $ SOFTWARE SUBSCRIPTION 6,354.58 110 02/22/2023 EPIC SPORTS PO 125549 PRCS $ AQUATICS PROGRAM UNIFORMS 1,530.62 111 02/22/2023 GLOBAL EQUIPMENT COMPANY INC PO 125548 PRCS $ SAFETY TRAINING GEAR FOR AQUATICS PROGRAM 4,942.48 112 02/22/2023 WATER SAFETY PRODUCTS INC PO 125550 PRCS $ LIFEGUARD TRAINING UNIFORMS 12,461.92 113 02/23/2023 COSTAR REALTY INFORMATION INC PO 125552 CDA $ REAL ESTATE DATABASE ACCESS 9,444.00 114 02/23/2023 ESCANDON, MARIA AMPARO AG N-2023-040 LIB $ SPEAKER/ PERFORMER AGREEMENT 1,000.00 115 02/23/2023 RICHARD THE MAGICIAN AG N-2023-041 LIB $ SPEAKER/ PERFORMER AGREEMENT 652.00 116 02/23/2023 RHOME PROFILE CONSTRUCTION PO 125553 PRCS $ RENOVATION OF LAWN BOWLING CLUBHOUSE, SANTIAGO PARK 77,514.64 117 02/23/2023 ULINE INC PO 125556 PRCS $ SENIOR FITNESS PROGRAM STORAGE BOXES 1,158.06 118 02/23/2023 ULINE INC PO 125555 PRCS $ AQUATICS PROGRAM: STORAGE SUPPLIES 1,332.71 119 02/24/2023 IPROMOTEU PO 125558 LIB $ SWAG GIVEAWAY FOR TEEN TIME PROGRAM 4,551.49 120 02/24/2023 THE AUTOMOTIVE TRAINING GROUP PO 125557 PWA $ EV TRAINING FOR TECHNICIANS 1,195.00 121 02/27/2023 EXECUTIVEPULSE INC PO 125561 CDA $ SOFTWEARE LICENSE 1,971.75 122 02/27/2023 G/M BUSINESS INTERIORS PO 125562 POL $ MAT ROOM EXPANSION 2,892.00 123 02/27/2023 HP INC PO 125560 LIB $ PRINTER FOR PUBLIC USE - GARFIELD 692.51 124 02/27/2023 LITWIN, ERIC AG N-2023-042 LIB $ SPEAKER/ PERFORMER AGREEMENT 6,195.00 125 02/27/2023 TOTAL IMAGING SOLUTIONS LLC PO 125565 POL $ SCANNER SERVICE SUBSCRIPTION 835.00 126 02/27/2023 ULINE INC PO 125564 POL $ REPLACEMENT MAIL CARTS FOR CDC 1,468.33 127 02/28/2023 AJ CONSTRUCTION SPECIALTIES PO 125568 PRCS $ PARK RESTROOM PARTITIONS INSTALLATION - PACIFIC ELECTRIC PARK 3,354.00 128 02/28/2023 COMM GEAR SUPPY PO 125566 POL $ TACTICAL MIC & EARPIECE KITS 2,654.58 129 02/28/2023 ESTRADA, KAREN ROMERA AG N-2023-046 CMO $ CONSULTANT AGREEMENT 15,000.00 130 02/28/2023 KAJEET INC. AG N-2023-044 POL $ SOFTWARE SERVICE AGREEMENT 4,152.99 131 02/28/2023 LEXISNEXIS RISK SOLUTIONS AG N-2023-043 POL $ ACCURINT FOR LAW ENFORCEMENT PLUS SUBSCRIPTION 8,328.00 132 03/01/2023 ACADEMY LOCKSMITH INC BOC 7957 CITYWIDE $ LOCKSMITH & RELATED SERVICES 47,036.61 133 03/01/2023 BARNES & NOBLE BOOKSELL BOC 7923 LIB $ BOOKS AND AUDIO VISUAL 18,306.64 134 03/01/2023 E H WACHS COMPANY PO 125575 PWA $ TABLET CONTROLLER CABLE 1,179.90 135 03/01/2023 FEDERAL SIGNAL CORP BOC 7841 PWA $ EMERGENCY VEHICLES LIGHTNG 15,237.99 136 03/01/2023 GALLS LLC DBA KEYSTONE BOC 7925 POL $ UNIFORMS AND RELATED EQUIPMENT 22,883.30 137 03/01/2023 LN CURTIS & SONS BOC 7927 POL $ UNIFORMS AND RELATED EQUIPMENT 22,883.30 138 03/01/2023 LOSO CREATION LLC BOC 7940 CITYWIDE $ EMBROIDERY/SCREENPRINTING CLOTHING SERVICES 18,391.30 139 03/01/2023 LPS LLC BOC 7948 PRCS $ LIVE BUTTERFLIES FOR ZOO EXHIBIT 32,063.61 140 03/01/2023 NABERS CLEANERS BOC 7954 CITYWIDE $ DRY CLEANING SERVICES 3,000.00 141 03/01/2023 OMEGA INDUSTRIAL SUPPLY BOC 7859 PWA $ SEWAGE DEGREASER 11,483.98 142 03/01/2023 OPUS INSPECTION INC BOC 7858 PWA $ SMOG MACHINE RENTAL 4,576.66 143 03/01/2023 P.F. SERVICES INC PO 125570 PWA $ MACHINE LEAKS REPAIR SERVICES 3,037.28 144 03/01/2023 QAIR CALIFORNIA PO 125572 PWA $ KOBELCO COMPRESSOR SERVICES AND MAINTENANCE 10,000.00 145 03/01/2023 SUBMITTABLE PO 125571 CDA $ SOFTWARE SUBSCRIPTION 649.00 146 03/01/2023 WEST COAST PROCESSORS BOC 7839 PRCS $ ANIMAL SEAFOOD 1,000.00 147 03/02/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125576 PRCS $ TARGET GIFT CARDS FOR BINGO WINNERS - SENIOR CENTER 1,340.00 148 03/02/2023 HP INC PO 125580 PBA $ STAFF PRINTER 1,103.60 149 03/02/2023 LINCOLN AQUATICS PO 125579 PRCS $ POOL FACILITIES SUPPLIES 2,394.26 150 03/02/2023 SHEWARD & SON & SONS INC PO 125577 POL $ SOLAR VERTICAL BLIND INSTALL 1,689.00 151 03/02/2023 SO CAL EMBROIDERY LLC PO 125581 PRCS $ PART-TIME STAFF T-SHIRTS 4,951.32 152 03/06/2023 ALTA FOODCRAFT COFFEE & PO 125585 CMO $ BEVERAGES, COFFEE, PAPER GOODS 950.00 153 03/06/2023 A'S CONSTRUCTION PO 125583 PRCS $ MEMORIAL PARK SIDEWALK CONSTRUCTION 4,982.00 154 03/06/2023 EASYVISTA, INC. PO 125584 POL $ SOFTWARE LICENSE 1,715.00 155 03/06/2023 ERIC BAUER DBA ALLIANCE RACE TIMING AG N-2023-051 PRCS $ RACE TIMING SERVICES FOR SANTA ANA 5K 7,500.00 156 03/06/2023 RAYA FOUNDATION AG N-2023-049 PRCS $ RUN, JUMP, THROW, TRACK CLUB CLASSES 25,000.00 City Council

Page 3 of 5 ends

9 – 5 6/6/2023
No. Date Vendor Name Type Nunber Agency Amount Description 157 03/06/2023 TREE PROS INC PO 125582 PRCS $ TREE SERVICES & MAINTENANCE 24,000.00 158 03/07/2023 MAKAI SOLUTIONS PO 125587 PWA $ VEHICLE HYDRAULIC OIL 4,826.12 159 03/07/2023 MAKO OVERHEAD DOOR INC PO 125588 PWA $ INSTALL SECURITY GATE FENCING - FIRE STATION #79 31,290.00 160 03/07/2023 PACIFIC ATHLETIC WEAR INC PO 125591 POL $ PAAL SOCCER UNIFORM 3,431.07 161 03/08/2023 B&H PHOTO VIDEO PO 125592 LIB $ WIFI HEADPHONES/HEADSETS 3,232.93 162 03/08/2023 COLD BOX INC PO 125594 POL $ REFRIGERATED CONTAINER RENTALS 7,702.20 163 03/09/2023 4IMPRINT,INC PO 125597 PRCS $ GIVEAWAY SUNFLOWER SEED PACKETS 542.32 164 03/09/2023 AQUA SOURCE INC PO 125596 PRCS $ EMERGENCY MEMORIAL PARK POOL REPAIRS 45,732.91 165 03/09/2023 SETTLEMENT AGREEMENT AG N-2023-054 CAO $ SETTLEMENT AGREEMENT 40,000.00 166 03/10/2023 AMERICAN ALLIANCE DRUG TESTING AG N-2023-053 HR $ FOR MEDICAL SERVICES AND TESTING 50,000.00 167 03/10/2023 CPR1, AED TOTAL SOLUTION PO 125601 HR $ ZOLL AED PLUS DEFIBRILLATORS (RISK MANAGEMENT) 13,447.58 168 03/10/2023 HP INC PO 125599 LIB $ PRINTER FOR PUBLIC USE - EL SALVADOR 551.80 169 03/10/2023 HP INC PO 125600 LIB $ STAFF PRINTERS 1,103.60 170 03/10/2023 S&S WORLDWIDE INC PO 125598 LIB $ BOOKMOBILE PROGRAM CRAFT KITS 3,429.34 171 03/13/2023 ASSOCIATED BAG COMPANY PO 125605 POL $ EVIDENCE BAGS 2,806.20 172 03/13/2023 D AND H WATER SYSTEMS, INC. PO 125604 PWA $ WATER MIXERS MAINTENANCE SERVICES 11,175.00 173 03/13/2023 D AND H WATER SYSTEMS, INC. PO 125608 PWA $ WATER MIXER 16,637.50 174 03/13/2023 DISCOUNT SCHOOL SUPPLY PO 125603 LIB $ BOOKMOBILE PROGRAM CRAFT KITS 2,180.36 175 03/13/2023 STALKER RADAR PO 125602 POL $ STALKER II RADAR DEVICES FOR TRAFFIC DIVISION 11,349.51 176 03/14/2023 CAMPOS, FLOR AG N-2023-056 LIB $ SPEAKER/ PERFORMER AGREEMENT 600.00 177 03/14/2023 NATIONAL TESTING NETWORK AG N-2023-055 POL $ POLICE RECRUITMENT SERVICES 3,000.00 178 03/14/2023 TAYLOR ENTERTAINMENT, INC. AG N-2023-057 PRCS $ ENTERTAINMENT SERVICES FOR CITY EVENTS 5,000.00 179 03/15/2023 FUN EXPRESS PO 125613 PRCS $ SUMMER PROGRAM CRAFT KITS 534.12 180 03/15/2023 INTERNATIONAL CODE COUNCIL INC PO 125611 PBA $ BUILDING CODE BOOKS 3,831.40 181 03/16/2023 FIRST BOOK PO 125614 LIB $ GIVEAWAY BOOKS - LIBRARY DIA 1,253.32 182 03/16/2023 LYNN PEAVEY COMPANY PO 125615 POL $ CUSTOMIZED EVIDENCE TAPE 2,355.43 183 03/16/2023 S&S WORLDWIDE INC PO 125618 LIB $ YOUNG ADULT PROGRAM CRAFT KITS 1,960.59 184 03/20/2023 DURATECH USA INC PO 125623 POL $ TRAVEL KEYBOARDS 4,994.91 185 03/20/2023 MITCHELL 1 PO 125620 PWA $ CAR DIAGNOSTICS SOFTWARE SUBSCRIPTION 3,615.49 186 03/20/2023 TPM INC PO 125621 PWA $ SOFTWARE SUBSCRIPTION 2,970.00 187 03/20/2023 ULINE INC PO 125622 PWA $ PUBLIC OUTREACH PROGRAM STORAGE BOXES 1,173.09 188 03/21/2023 EPL SOLUTIONS INC PO 125625 PWA $ SEWER CAMERA REPAIR SERVICES 5,000.00 189 03/21/2023 PRES-TECH MANUFACTURERS REPRES PO 125626 PWA $ LEAK DETECTOR LISTENING DEVICE 13,246.89 190 03/21/2023 SAFEGUARD BY FONTIS PO 125627 PWA $ CITATION BOOKLETS 882.30 191 03/21/2023 SOUTH COAST INDUSTRIAL DOOR PO 125628 PWA $ GARAGE DOOR GATE REPLACEMENT PARTS 21,790.00 192 03/21/2023 THE AMGRAPH GROUP PO 125629 PRCS $ INSTALL CITY LIGHT POLE BANNERS 4,999.85 193 03/23/2023 1 SOLORIO INC PO 125633 PWA $ FLOORING REPLACEMENT - FIRE STATION #73 12,500.00 194 03/23/2023 AGUILERA, MARINA AG N-2023-058 CDA $ ARTS AND CULTURE GRANT PROGRAM AGREEMENT (REVIVE) 9,000.00 195 03/23/2023 BEBO ENTERTAINMENT, INC. AG N-2023-060 LIB $ PHOTO BOOTH SERVICES 4,000.00 196 03/23/2023 JJJ FLOOR COVERING INC PO 125632 PWA $ FLOORING REPLACEMENT - FIRE STATION #74 61,005.00 197 03/23/2023 VIVE BENE LLC, dba MANGIAMO GELATO AG N-2023-061 PRCS $ GELATO FOR SANTA ANA SPRING FEST 2023 EVENT 2,000.00 198 03/24/2023 AMERICAN LIB ASSOCIATION PO 125636 LIB $ ALA DIGITAL CONFERENCE TRAINING 1,000.00 199 03/24/2023 IAPMO PO 125635 PBA $ PLUMBING & MECHANICAL CODE BOOKS 686.10 200 03/24/2023 LOCTEK INC PO 125637 HR $ ERGONOMIC SIT/STAND DESK 2,949.64 201 03/24/2023 MARTINEZ, HENRY dba SOUND APPEAL ENTERTAINMENT AG N-2023-062 PRCS $ SPEAKER/PERFORMER ENGAGEMENT 725.00 202 03/24/2023 TANGATA AT BOWERS MUSEUM PO 125634 POL $ SANTA ANA PD CATERED AWARDS CEREMONY 3,995.88 203 03/25/2023 CHARGEPOINT INC. PO 125638 PWA $ CLOUD SOFTWARE RENEWAL - EV CHARGER PORTS 21,997.49 204 03/27/2023 INDUSTRIAL MEDICAL SUPPORT dba AMPHIBIOUS MEDICS AG N-2023-068 PRCS $ ON-CALL STANDBY EMERGENCY MEDICAL SERVICES AT CITY EVENTS 25,000.00 205 03/27/2023 IONIX CONSTRUCTION INC PO 125643 PWA $ ROOF REPAIRS - WALNUT ST PUMP STATION 23,300.00 206 03/27/2023 SETTLEMENT AGREEMENT AG N-2023-069 CAO $ SETTLEMENT AGREEMENT 12,000.00 207 03/27/2023 MERRITT STUDIO, LLC. AG N-2022-224-01 PRCS $ DESIGN SERVICES - FIRST AMENDMENT 3,100.00 208 03/27/2023 MYERS & SONS HI-WAY SAFETY INC PO 125642 PWA $ TRAFFIC ARROW BOARD TRAILER 10,693.24 209 03/27/2023 THE JAY PARTICLE LLC dba MAD SCIENCE AG N-2023-066 LIB $ SPEAKER/PERFORMER AGREEMENT 2,350.00 City Council

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9 – 6 6/6/2023
No. Date Vendor Name Type Nunber Agency Amount Description 210 03/28/2023 COSTUME SPECIALISTS PO 125647 LIB $ BOOK CHARACTER MASCOT COSTUMES 580.00 211 03/28/2023 IAPMO PO 125645 PWA $ WATER QUALITY MANUALS/BOOKS 790.10 212 03/29/2023 AMERICAN LIB LABELS LLC PO 125652 LIB $ CUSTOM LABELS AND NAME PLATES 1,145.76 213 03/29/2023 POLICYMAP INC PO 125651 CDA $ SOFTWARE SUBSCRIPTION 2,300.00 214 03/29/2023 SYDNEL USA PO 125648 PRCS $ DISINFECTANT FOOTBATH MATS - ZOO 1,115.44 215 03/30/2023 ADVANCED ALARM & FIRE INC PO 125657 PRCS $ REPLACE MAIN FIRE ALARM PANEL 6,995.00 216 03/30/2023 CHALLENGER SPORTS CORP PO 125655 PRCS $ GIRLS' BASKETBALL UNIFORMS 6,655.25 217 03/30/2023 MANHATTAN STITCHING COMPANY PO 125656 PRCS $ T-SHIRTS FOR 5K/10K EVENT 2,927.90 218 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125669 PWA $ WATER POSTER CONTEST GIFT CARDS 637.60 219 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125663 CDA $ GAS GIFT CARDS FOR WORK CENTER RECIPIENTS 2,500.00 220 03/31/2023 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125667 PWA $ WATER DIVISION RAFFLE PRIZES - GIFT CARDS 2,735.00 221 03/31/2023 FILEX, KESSIL & CIELUX PO 125665 PRCS $ LED LIGHT FOR LANDSCAPING ZOO 4,746.75 222 03/31/2023 ORANGE COUNTY DEMOLITION INC PO 125660 PRCS $ REMOVAL OF COOLER & FREEZER PANELS - SA ZOO 3,865.00 223 03/31/2023 SANTA ANA CHAMBER OF COMMERCE PO 125661 CDA $ GROW CONFERENCE SPONSORSHIP TABLE 1,200.00 224 03/31/2023 SCMAF ORANGE COUNTY PO 125664 PRCS $ SCMAF TOURNAMENT ENTRY FEE 1,040.00 225 03/31/2023 THE AMGRAPH GROUP PO 125666 CMO $ CITY LIGHT POLE BANNER - MILITARY 3,689.50 226 03/31/2023 VELOCITY TRUCK CENTERS PO 125658 PWA $ FLEET COMPRESSED NATURAL GAS TANK TESTING 16,100.00 Total this period $ 2,550,038.85
$ 676,431,529.24

0.4%
Agency/Department
City Attorney’s Office (CAO)
Clerk of the Council (COC)
City Manager’s Office (CMO)
Community Development (CDA)
Citywide
Finance & Management Services (FMS)
Human Resources (HR)
Information Technology (IT)
Library (LIB)
Parks, Rec. & Comm. Services (PRCS)
Planning and Building (PBA)
Police Department (POL)
Public Works (PWA)
Total
Summary
Total This Quarter Fiscal Year-to-Date
$ 114,160.00 $ 164,160.00
$ - $ -
$ $ 89,412.44 224,701.30
$ 173,371.75 $ 336,765.81
$ 153,925.30 $ 793,792.58
$ $ 3,242.70 70,282.62
$ $ 72,552.02 252,664.05
$ $ 7,436.58 211,757.91
$ 101,316.56 $ 284,503.69
$ 794,478.03 $ 2,136,558.08
$ $ 55,593.43 199,564.22
$ 1,047,080.39
$ 729,014.45 $ 2,438,159.08
$ 2,550,038.85 $ 8,159,989.73
Citywide budget excluding compensation
Percentage of budget amount
$ 255,535.59
City Council

Page 5 of 5 ends

9 – 7 6/6/2023
Finance and Management Services
www.santa-ana.org/finance
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Recognition of Revenue for Certain Unclaimed Monies from Various City Funds

AGENDA TITLE
Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund)

RECOMMENDED ACTION
Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law.

DISCUSSION
Annually, the Finance and Management Services Agency (FMSA) reviews a listing of unclaimed monies that are older than three years. The nature of these monies includes unclaimed monies related to deposits, commissary account, and other payments made by the City. State law allows the City to publish a notification of the unclaimed monies, offering the public an opportunity to claim them. In the absence of any claims, the City can recognize them as revenue. State law also allows the City to transfer unclaimed monies, held for a period of one year, without publication for individual items $15 or less or any amount if the depositor’s name is unknown. FMSA has identified $84,582.90 of unclaimed monies that can be recorded as revenue in the General Fund for the fiscal year ended June 30, 2023. The breakout of the unclaimed monies is as follows:

Funds Greater Than $15 Amount
Deposits held $44,171.06
Uncashed checks $39,690.10
Total $83,861.16
Funds Less Than $15 Amount
Uncashed checks $721.74
Grand Total $84,582.90
Due Diligence Efforts
Various departments made efforts to contact payees and depositors before the list was compiled for noticing purposes. To ensure the public was aware of the existence of City Council 10 – 1 6/6/2023
Recognition of Revenue for Certain Unclaimed Monies from Various City Funds June 6, 2023

Page 2 ends

unclaimed monies on file with the City, FMSA staff published a Public Notice (Exhibit 1) in the Orange County Register in April 2023 for two successive weeks in accordance with the applicable Government Code sections. The City did not receive any inquiries regarding the unclaimed monies as a result of the publication. Part of the unclaimed monies included individual items that were less than $15. These monies were not included in the publication per Government Code section 50055.

If the City Council approves the Recommended Action, unclaimed monies in the amount of $84,582.90 will be recorded as revenue in the General Fund, in accordance with the Government Code section 50053.

FISCAL IMPACT
Unclaimed monies in the amount of $84,582.90 will be reclassified to the General Fund (account no. 01102002-57010 – Miscellaneous Recoveries).

EXHIBIT

1. Public Notice
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 10 – 2 6/6/2023

ORANGE COUNTY REGISTER
2190 TOWNE CENTER PL, ANAHEIM, CA 92806
Telephone (714) 796-7000 / Fax (714) 796-6059

PROOF OF PUBLICATION
State of California
County of ORANGE
(2015.5 C.C.P.)
)
) ss
Notice Type: GPN - GOVT PUBLIC NOTICE
Ad Description:

Unclaimed money 2023
I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the ORANGE COUNTY REGISTER, a newspaper published in the English language in the city of SANTA ANA, county of ORANGE, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of ORANGE, State of California, under date 11/19/1905, Case No. A21046. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:
04/15/2023, 04/22/2023
Executed on: 04/24/2023
At SANTA ANA ,CA
I certify (or declare) under penalty of pe�ury that the foregoing is _true and correct.
1111111 11111111111 111111111111111111 1111111111111111111111111 1111 Email
* A O O O O O 6 3 1 0 0 2 7 *
This space ro, filing slamp only
CNS#: 3690351

PUBLIC NOTICE OF

UNCLAIMED MONEY HELD BY

CITY OF SANTA ANA
This is o public notice that the City
of Santo Ano ("City") is in
possession of certain refundable
monies in connection , with the
following list noted below in the total
amount of approximately $83,861.16.

These depositors ore no longer on
file with the City.

The above funds were
collected/received by the City of
Santo Ano. The funds hove been
deposited into the City's designated
financial Institution's funds as
listed below ("Unclaimed Monies").

Pursuant to Government Code
section 50050 et seq,, it is proposed
the Unclaimed Monies shall become
the property of the City on June 6,
2023.

Anyone who hos o legal claim to the
Unclaimed Monies must file o
written claim with the City
Treasurer on or before June 6, 2023,
at the address provided below. The
claim must identify the name of the
claimant, the claimants current
address and phone number, the
amount claimed, and the grounds on
which the claim is founded. The City
Treasurer hos the right to demand
further proof of identity and other
facts to establish any claim, and
may accept or reject o claim. If the
claim is rejected, the claimant may
file a verified complaint seeking to
recover all, or o designated port, of
the Unclaimed Monies in o court of
competent jurisdiction within
Orange County and serve o copy of
the complaint and summons upon
the City Treasurer. A copy of the
complaint and summons must be
served within thirty (30) days of
receiving the City's notice the claim
was reiected. Further information
regarding the Unclaimed Monies
may be obtained from the City
Treasurer, City of Santo Ano, 20
Civic Center Plaza, Santa Ano,
California 92702. Claims or further
information related to Unclaimed
Monies may also be submitted by
email to [email protected].

DEPOSITED FUNDS WITH THE
CITY:

Fund and description In which
monies ore held, Amount
Operating Fund, $118.48
Workers• Compensation Fund,
$9,7-48.84
Police Commissary Account Fund,
$5,665.05
Water Fund, $9,1-42.50
General Fund, $15,015.23
Library Fund, $-44, 171.06
4/15, 4/22/23
CNS-3690351#

ORANGE COUNTY REGISTER
EXHIBIT 1
City Council 10 – 3 6/6/2023
Finance and Management Services
https://www.santa-ana.org/finance
Item # {{item. Number}}
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Approval to Pre-Pay the City’s Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24

AGENDA TITLE
Approve Prepayment for the City’s Contribution to Both the CalPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 2023-24

RECOMMENDED ACTION

1. Approve a $9,568,651 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Miscellaneous Plan for Fiscal Year 2023-24, to save $319,984.

2. Approve a $12,780,268 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Safety Plan for Fiscal Year 2023-24, to save $427,383.

DISCUSSION

EXECUTIVE SUMMARY
The City can choose to pay its obligation to CalPERS in installments over the fiscal year, or by July 31 to receive a discount. The City has prepaid its unfunded liability for the past five years. Once again, the discounted pre-payments are included in the City’s proposed FY 2023-24 budget. If the City Council does not approve the recommendation, the proposed budget will need to increase by $747,367.

In September 2021, the City issued $425.8 million of bonds to refinance approximately 75% of the City’s pension obligation debt. The true cost of the bonds is 2.8%, resulting in an estimated net present value savings of $138 million. The proceeds of these bonds were used to reduce the net liability with CalPERS. The proposed pre-payments for Unfunded Actuarial Liability represents the remaining debt not refinanced.

DISCUSSION
The City provides a defined benefit pension plan to its employees, managed by CalPERS. As employees provide service and accrue service credit, the City incurs a liability. Contributions from both the City and employees offset the liability. When the contributions (plan assets) are less than the accrued liability, there is an unfunded City Council 11 – 1 6/6/2023
Approval to Pre-Pay the City’s Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24
June 6, 2023

Page 2 ends

pension liability. This happens when actual plan performance does not meet CalPERS assumptions, such as the investment earnings rate and retiree mortality. The unfunded liability is a debt of the City, as the defined benefit plan is a promise of future pension payments to employees.

The unfunded liability for both plans are as follows:

Plan Type Unfunded Liability Amount at 6/30/21
Safety (Police and former Fire) $339.4 million
Miscellaneous (all other employees) $234.8 million
In August 2023, the City will receive the updated CalPERS net liability at June 30, 2022, reflecting receipt of pension obligation bond proceeds in September 2021. Each year, CalPERS requires the City to make a payment on the unfunded liability (UL). One way to reduce the City’s cost is to pay the entire annual contribution in July, rather than spreading the contribution equally over 12 months. If the City chooses to pay the entire contribution by July 31st, the contribution is reduced as follows:

Plan Type UL (Pay over 12 months) UL Pre-Pay Amount Savings Miscellaneous $9,888,635 $9,568,651 $319,984
Safety $13,207,651 $12,780,268 $427,383
Projected Savings $747,367
The FY 2023-24 budget has incorporated the assumption that the City will pre-pay its UL for the upcoming fiscal year and realize the above-referenced projected savings.

FISCAL IMPACT
The General Fund is the primary source for unfunded liability payments. Restricted funds pay for less than one-third of the contributions for miscellaneous employees.

The proposed FY 2023-24 pre-payment will result in an estimated net savings of $747,367, which has been included in the proposed FY 2023-24 budget.

After the City Council adopts the FY 2023-24 Budget, funds will be budgeted and made available in the following accounts for the specified year:

City Council 11 – 2 6/6/2023
Approval to Pre-Pay the City’s Safety & Miscellaneous Unfunded Actuarial Obligations FY 2023-24
June 6, 2023

Page 3 ends

EXHIBIT(S)

1. CalPERS Valuation Report as of 6/30/2021, page 4 – Miscellaneous

2. CalPERS Valuation Report as of 6/30/2021, page 4 – Safety Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
Fiscal Year Accounting Unit
– Account No.

Fund
Description
Accounting Unit,
Account No.

Description
Amount
Miscellaneous Plan
FY 2023-24 01105020-61102 General
Fund
Unfunded Liability
(UAL), Retirement –
Employer Unfunded
- Miscellaneous
$6,397,180
FY 2023-24 Various (Non
General Fund)
Various
(Non
General
Fund)
Unfunded Liability
(UAL), Retirement –
Employer Unfunded
- Miscellaneous
$3,171,580
Total $9,568,760
Safety Plan
FY 2023-24 01105020-61103 General
Fund
Unfunded Liability
(UAL), Retirement -
Employer Unfunded
- Police
$8,978,800
FY 2023-24 01105020-61104
General
Fund
Unfunded Liability
(UAL), Retirement -
Employer Unfunded
- Fire
$3,801,480
Total $12,780,280
City Council 11 – 3 6/6/2023
CalPERS Actuarial Valuation - June 30, 2021
Miscellaneous Plan of the City of Santa Ana
CalPERS ID: 4843991156

Page 4 ends

Required Contributions
Fiscal Year
Required Employer Contributions 2023-24
Employer Normal Cost Rate 12.55%
Plus
Required Payment on Amortization Bases $9,888,635
Paid either as
1) Monthly Payment $824,053
Or
2) Annual Prepayment Option* $9,568,651
Required PEPRA Member Contribution Rate 7.75%
The total minimum required employer contribution is the sum of the Plan’s Employer Normal Cost Rate (expressed as a percentage of payroll and paid as payroll is reported) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31).

For additional detail regarding the determination of the required contribution for PEPRA members, see ”PEPRA Member Contribution Rates” in the “Liabilities and Contributions” section. Required member contributions for Classic members can be found in Appendix B.

Fiscal Year Fiscal Year
2022-23 2023-24
Normal Cost Contribution as a Percentage of Payroll
Total Normal Cost 18.93% 20.47%
Employee Contribution1 7.70% 7.92%
Employer Normal Cost2 11.23% 12.55%
Projected Annual Payroll for Contribution Year $71,055,915 $73,868,846 Estimated Employer Contributions Based On
Projected Payroll
Total Normal Cost $13,450,885 $15,120,953
Employee Contribution 5,471,305 5,850,413
Employer Normal Cost 7,979,580 9,270,540
Unfunded Liability Contribution 29,148,807 9,888,635
% of Projected Payroll (illustrative only) 41.02% 13.39% Estimated Total Employer Contribution $37,128,387 $19,159,175 % of Projected Payroll (illustrative only) 52.25% 25.94% 1 For classic members, this is the percentage specified in the Public Employees’ Retirement Law, net of any reduction from the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50% of the normal cost. A development of PEPRA member contribution rates can be found in the “Liabilities and Contributions” section. Employee cost sharing is not shown in this report. 2 The Employer Normal Cost is a blended rate for all benefit groups in the plan. For a breakout of normal cost by benefit group, see “Normal Cost by Benefit Group” in the “Liabilities and Contributions” section.

EXHIBIT 1
City Council 11 – 4 6/6/2023
CalPERS Actuarial Valuation - June 30, 2021
Safety Plan of the City of Santa Ana
CalPERS ID: 4843991156

Page 4 ends

Required Contributions
Fiscal Year
Required Employer Contributions 2023-24
Employer Normal Cost Rate 24.17%
Plus
Required Payment on Amortization Bases $13,207,651
Paid either as
1) Monthly Payment $1,100,638
Or
2) Annual Prepayment Option* $12,780,268
Required PEPRA Member Contribution Rate 12.75%
The total minimum required employer contribution is the sum of the Plan’s Employer Normal Cost Rate (expressed as a percentage of payroll and paid as payroll is reported) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31).

Fiscal Year Fiscal Year
2022-23 2023-24
Normal Cost Contribution as a Percentage of Payroll
Total Normal Cost 32.14% 34.43%
Employee Contribution1 10.07% 10.26%
Employer Normal Cost2 22.07% 24.17%
Projected Annual Payroll for Contribution Year $52,074,227 $54,983,323 Estimated Employer Contributions Based On
Projected Payroll
Total Normal Cost $16,736,657 $18,930,758
Employee Contribution 5,243,875 5,641,289
Employer Normal Cost 11,492,782 13,289,469
Unfunded Liability Contribution 34,703,128 13,207,651
% of Projected Payroll (illustrative only) 66.64% 24.02% Estimated Total Employer Contribution $46,195,910 $26,497,120 % of Projected Payroll (illustrative only) 88.71% 48.19% 1 For classic members, this is the percentage specified in the Public Employees’ Retirement Law, net of any reduction from the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50% of the normal cost. A development of PEPRA member contribution rates can be found in the “Liabilities and Contributions” section. Employee cost sharing is not shown in this report. 2 The Employer Normal Cost is a blended rate for all benefit groups in the plan. For a breakout of normal cost by benefit group, see “Normal Cost by Benefit Group” in the “Liabilities and Contributions” section.

EXHIBIT 2
City Council 11 – 5 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of Sewer Lining Equipment and Tools

AGENDA TITLE
Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works, Inc. for Sewer Lining Tools (Specification No. 23-023) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools, in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency Water Resources Division oversees the City’s Sewer Lateral Repair Program. There are over 45,000 privately owned sewer laterals in the City, which convey sewage from homes and businesses to the main public sanitary sewer collection system. The Sewer Lateral Repair Program provides the repair or replacement of sewer laterals from the edge of the property owner’s property line to where it connects to the public sewer main in the street. Staff assigned the sewer crew to perform these sewer lateral repairs and replacements on a daily basis.

The Water Resources Division is seeking to purchase Bluelight Light-Emitting Diode (LED) cured-in-place-pipe (CIPP) lining system, accessories, and tools for lateral repairs. The specially formulated resin only cures under light in the “blue” wavelength, giving City staff longer working time between liner wet-out and curing. Sewer lateral lining is an additional method of trenchless repair, further limiting roadway excavation and consequently reducing inconvenience to the public.

The Notice Inviting Bids was advertised on February 1, 2023, on the City’s online bid management and publication system. One bid was received, opened on February 22, 2023, and evaluated. The bid received from The Charles Machine Works, Inc. is responsive to the specification and meets the City requirements.

FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year:

City Council 12 – 1 6/6/2023
Purchase of Sewer Lining Equipment and Tools
June 6, 2023

Page 2 ends

Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY 22-23 05617640-
66400
Sanitary
Sewer Service
Sanitary Sewer
Service,
Machinery &
Equipment
$175,572
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 12 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of an Emergency Sewer System Bypass Pump

AGENDA TITLE
Award a Purchase Order to Core & Main, LP for One Dri-Prime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23-045) (Non-General Fund)

RECOMMENDED ACTION
Award a one-time purchase and payment of Purchase Order to Core & Main, LP for one Dri-Prime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to nonsubstantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase a diesel pump to replace the existing 11-year-old emergency sewer bypass pump for the San Lorenzo Sewer Lift Station. In the event of an emergency, the bypass pump will be used to move sewage from the City’s sewer system to Orange County Sanitation District’s system, which will prevent sewer system overflows while the functionality is restored to the lift station.

The Invitation for Bids (IFB) No. 23-045 was advertised on March 16, 2023, on the City’s online bid and management publication system. A summary of the IFB and bids received is as follows:
626 Vendors Notified
3 Santa Ana Vendors Notified
19 Vendors Downloaded Bid Packet
2 Bids Received
1 Bid Received from a Santa Ana Vendor
Bids were solicited, opened on March 30, 2023, and evaluated. Two bids were submitted by the deadline: one by Charles King Company located in Signal Hill, CA, and one by Core & Main, LP located in Santa Ana, CA. The bid submitted by Charles King Company was not responsive to IFB specifications and was disqualified. The bid submitted by Core & Main, LP was determined to be responsive to the specifications of City Council 13 – 1 6/6/2023
Purchase of an Emergency Sewer System Bypass Pump
June 6, 2023

Page 2 ends

the IFB and meet the City’s requirements. Therefore, staff recommends awarding a purchase order to Core & Main, LP for the purchase of a diesel bypass pump.

FISCAL IMPACT
Funds are budgeted and available for expenditure in the following account for the current fiscal year.

Fiscal Year Accounting Unit
– Account #
Fund
Description
Accounting Unit –
Account Description Amount
FY 2022-23 05617640-66400 Sanitary Sewer
Service
Sanitary Sewer
Service, Machinery &
Equipment
$55,589
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 13 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a John Deere 410L Backhoe for the Public Works Water Resources Division

AGENDA TITLE
Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23-077) (General and Non-General Funds

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA) Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency Water Resources Division oversees and maintains the daily operations of the City’s water distribution system and City’s Corporate Yard. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating vaults (PRVs), and seven connection points with Metropolitan Water District of Southern California (MWD). The Division’s Water Production section is requesting to purchase a backhoe to assist in routine work performed by the section staff while ensuring the availability of the City’s high quality water supply. The equipment will also be utilized at the Corporate Yard as part of maintenance and operations.

Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Coastline Equipment (Contract No. 032119-JDC) as a result of open, competitive bidding on behalf of its members, which includes government agencies.

City Council 14 – 1 6/6/2023
Purchase of a John Deere 410L Backhoe for the Public Works Water Resources Division June 6, 2023

Page 2 ends

Staff researched available procurement options and product offerings in the market and determined that Coastline Equipment meets the City’s specifications. Additionally, Coastline Equipment is the only authorized dealer appointed by Deere & Company, manufacturer of John Deere equipment, in the County of Orange, California. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 06017640-66400 Water Water Utility Water
Production & Supply,
Machinery & Equipment
$140,026
FY 22-23 01117017-66400 General Fund PWA – Service
Enhancement,
Machinery & Equipment
$50,000
Total $190,026
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 14 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of an Aerial/Tree Trimmer Combo Truck for the Public Works Maintenance Services Division

AGENDA TITLE
Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23-076) (General Fund and Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex Hi-Ranger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency’s Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees.

Aerial/tree trimmer combo truck(s) are used daily at multiple job sites in the removal of tree trimming and landscaping, in the removal of fallen tree branches and limbs, and for use in emergency storm response situations involving downed trees. The vehicle’s unique design incorporates the use and functionality of an aerial bucket truck and chipper box into the same vehicle, providing work efficiency and cost effectiveness.

Additionally, these trucks will allow staff to promptly and effectively address customer requests on a daily basis.

Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Terex Utilities, Inc. (Contract No. 110421-TER) as a result of open, competitive bidding on behalf of its members, which includes government agencies.

City Council 15 – 1 6/6/2023
Purchase of an Aerial/Tree Trimmer Combo Truck for the Public Works Maintenance Services Division
June 6, 2023

Page 2 ends

Staff researched available procurement options and product offerings in the market and determined that Terex Utilities, Inc. meets the City’s specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 01117643-66400 General Fund
Public Works Street Trees
– Service Enhancement,
Machinery and Equipment
$400,000
FY 22-23 06817640-66400 Sanitation Fund
Public Works –
Environmental Sanitation,
Machinery and Equipment
$26,129
TOTAL $426,129
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 15 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of an Ultimate Bagger Machine for the Public Works Maintenance Services Division

AGENDA TITLE
Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23-083) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA’s Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees, including emergency response during severe and inclement weather, and other natural disasters.

The purchase of the Ultimate Bagger (machine) will assist staff to quickly and efficiently produce an ample supply of sandbags on short notice during times of rain and flood.

Producing sandbags in-house is the most cost effective solution and will avoid dependence on outside vendors during times of high demand.

Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the sandbag filling machine offered by Sandbag Store, LLC. meets PWA’s specifications. Additionally, Sandbag Store, LLC. is the exclusive distributor of the machines and holds patents related to the design of these machines in partnership with Burcham Baggers, LLC.

City Council 16 – 1 6/6/2023
Purchase of an Ultimate Bagger Machine
June 6, 2023

Page 2 ends

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund Description Accounting Unit, Account Description
Amount
FY 22-23 06817640-66400 Sanitation Fund Public Works –
Environmental
Sanitation, Machinery
and Equipment
$60,029
TOTAL $60,029
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 16 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division

AGENDA TITLE
Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.

The PWA Water Resources Division (Division) oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase a tow-behind trailer equipped with a vacuum excavator, pressure washer, and accessories to assist the water production and supply section while performing work to ensure regulatory compliance. The equipment will also be used to clean and maintain water production equipment and infrastructure, extending its useful life.

Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Pacific Tek PV500 Vacuum Trailer offered by Pres Tech Equipment Company, Inc. meets the Public Works Agency’s specifications. Additionally, Pres Tech Equipment Company is the exclusive City Council 17 – 1 6/6/2023
Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division June 6, 2023

Page 2 ends

distributor of this vacuum excavator and authorized training facility, offering qualified technicians to repair equipment.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 01117017-66400 General Fund
PWA – Service
Enhancement &
Supply, Machinery &
Equipment
$107,759
TOTAL $107,759
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 17 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a Flatbed Truck with Cement Mixer for the Public Works Water Resources Division

AGENDA TITLE
Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23-087) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase a flatbed truck equipped with a cement mixer and accessories to be utilized by the Sewer System Maintenance section. The smaller footprint of this vehicle allows for work to be performed in smaller spaces where the larger cement trucks are not able to fit, and also allows crews to easily perform work at multiple locations throughout the day.

Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to PB Loader Corporation (Contract No. 080521-PBL) as a result of open, competitive bidding on behalf of its members, which includes government agencies.

After thorough research of procurement options and product offerings in the market, Staff has concluded that PB Loader Corporation aligns with the City's specifications. By utilizing cooperative purchasing, the City of Santa Ana can access nationally vetted, high-quality products at competitive volume pricing. This approach is fully compliant with City Council 18 – 1 6/6/2023
Purchase of a Flatbed Truck with Cement Mixer
June 6, 2023

Page 2 ends

the City's existing Purchasing guidelines and enables the City to make cost-effective procurement decisions.

FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year:

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 05617640-66400 Sanitary Sewer
Service
Sanitary Sewer Service,
Machinery & Equipment $159,989
TOTAL $159,989
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 18 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of Five Portable Restroom Trailers for the Public Works Agency

AGENDA TITLE
Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase three portable restroom trailers to replace existing equipment that has exceeded its useful life. The portable restroom trailers are regularly deployed to job sites by both the water and sewer maintenance crews while performing work in the field.

The PWA’s Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets and 50,000 street trees, including emergency response during severe/inclement weather and other natural disasters. The Division is requesting to purchase two portable restroom trailers, which will be new additions to the Maintenance Services fleet. Portable restroom trailers will be utilized by maintenance crews working in the field at job sites, as well as in emergency situations at long-term work sites. Deploying these portable trailers will enhance the efficiency of the maintenance crew, as they will no longer need to spend time searching for public restrooms when the need arises.

The Invitation for Bids (IFB) No. 23-066 was advertised on April 17, 2023, on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:

City Council 19 – 1 6/6/2023
Purchase of Five Portable Restroom Trailers for the Public Works Agency June 6, 2023

Page 2 ends

410 Vendors notified
2 Santa Ana vendors notified
23 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline. The bid submitted by H.B. Limo Services Inc. was deemed non-responsive as pricing for portable restroom trailers was submitted for rental services only and did not meet IFB specifications. The bid submitted by BAUSS Manufacturing Inc. was determined to be the lowest, responsible bid, was responsive to the specifications, and meets the City’s requirements.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 07017100-66400 Equipment
Replacement
Equipment
Replacement,
Machinery & Equipment
$46,662
FY 22-23 06817640-66400 Sanitation Fund
Public Works –
Environmental
Sanitation, Machinery &
Equipment
$32,775
TOTAL $79,437

EXHIBIT(S)

1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 19 – 2 6/6/2023

BIDDER LOCATION TOTAL
BAUSS Manufacturing Inc. Murrieta, CA $ 13,887.06
Calnan Enterprises Inc. Simi Valley, CA $ 14,766.25
PORTABLE RESTROOM TRAILERS (23-066)

ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1
City Council 19 – 3 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of Chevrolet Vehicles for Various City Agencies

AGENDA TITLE
Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23-055A) (General Fund and Non-General Fund)

RECOMMENDED ACTION

1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency (PWA) Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, various City agencies have identified a need for additional vehicles and/or vehicle replacements as follows:

1. One Chevrolet Traverse for PWA Capital Improvement Program (CIP) Engineering Division

2. Five Chevrolet 2500HD for PWA Parks, Fleet, and Facilities Services Division

3. One Chevrolet Equinox for PWA Refuse Enterprise

4. One Chevrolet Equinox for PWA Traffic Engineering

5. One Chevrolet Traverse, One Chevrolet 2500HD, and One Silverado 1500 for PWA Water Resources Division
City Council 20 – 1 6/6/2023
Purchase of Chevrolet Vehicles for Various Departments Citywide June 6, 2023

Page 2 ends

6. Two Chevrolet Equinox SUVs and Two Chevrolet Colorado Trucks for the Planning and Building Agency (PBA)

7. Six Chevrolet Colorado Trucks for the Parks, Recreation, and Community Services Agency (PRCSA)
The Invitation for Bids (IFB) No. 23-055A was advertised on April 5, 2023, on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:
303 Vendors notified
1 Santa Ana vendors notified
13 Vendors downloaded the bid packet
4 Bids received
1 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline. The bid submitted by A1 Financial Services LLC was deemed non-responsive due to lack of pricing clarity, non-acceptance of City’s payment terms, and did not meet IFB specifications. The bids submitted by Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos were determined to be the lowest, responsible bids, were responsive to the specifications, and meets the City’s requirements.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-
23 01113017-66400 General Fund

PRCSA-SERVICE
ENHANCEMENT, Machinery
& Equipment
$259,213
FY 22-
23 01116520-66400 General Fund

PLNG & BLG AGY-PERMIT &
INS SV, Machinery &
Equipment
$65,265
FY 22-
23 01116540-66400 General Fund

PLNG & BLG AGY-COMM
PRESERVA, Machinery &
Equipment
$81,949
FY 22-
23 01117017-66400 General Fund

PWA-SERVICE
ENHANCEMENT, Machinery
& Equipment
$45,107
City Council 20 – 2 6/6/2023
Purchase of Chevrolet Vehicles for Various Departments Citywide June 6, 2023

Page 3 ends

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-
23 01117620-66400 General Fund

PW-TRAFFIC/TRANS-SERV
ENHMNT, Machinery &
Equipment
$36,349
FY 22-
23 01117651-66400 General Fund

PARK MAINTENANCE SERV
ENHCMENT, Machinery &
Equipment
$511,885
FY 22-
23 06017646-66400 Water WATER METER SERVICES, Machinery & Equipment $176,911 FY 22-
23 07017100-66400 Equipment Replacement

EQUIPMENT
REPLACEMENT, Machinery &
Equipment
$79,595
TOTAL $1,256,274

EXHIBIT(S)

1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 20 – 3 6/6/2023

BIDDER LOCATION TOTAL
Courtesy Chevrolet Center San Diego, CA $ 110,963.20
Guaranty Chevrolet Motors, Inc. Santa Ana, CA $ 396,621.57 Penske Chevrolet of Cerritos Cerritos, CA $ 687,954.59
CHEVROLET VEHICLES FOR VARIOUS DEPARTMENTS CITYWIDE (23-055A)

ABSTRACT OF BIDS
EXHIBIT 1
Note: Coutesy Chevrolet: Bids submitted for five of the 26 vehicles, of which none was the lowest bid for its category.

EXHIBIT 1
City Council 20 – 4 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Bus Stop Furniture Purchase

AGENDA TITLE
Award a Purchase Order to Tolar Manufacturing for Advertising and Non-Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22-6999) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non-advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On December 18, 2018, the City Council adopted a resolution authorizing the submission of grant applications to the Orange County Transportation Authority (OCTA) Measure M2 Comprehensive Transportation Funding Program Safe Transit Stops (Project W). Project W provides funding for passenger amenities at 100 of the busiest bus stops in Orange County, 35 of which are located in Santa Ana.

On September 10, 2020, the Public Works Agency was awarded $1.03 million for 35 bus stop improvements. This contract award will provide 30 advertising shelters, 18 non-advertising shelters, 58 bus benches, and 67 trash containers to be installed throughout each of the 35 bus stops.

Due to the unique style of the shelter furniture (Exhibit 1), this contract will be awarded through an exception to the Competitive Bidding Process. The City’s current bus shelter and furniture manufacturer, Tolar Manufacturing, was selected to supply the bus benches and trash containers in order to maintain a cohesive look to the current distinctive shelter design. The quote submitted from Tolar Manufacturing is appropriate and responsive to the City’s requirements (Exhibit 2).

City Council 21 – 1 6/6/2023
Bus Stop Furniture Purchasing
June 6, 2023

Page 2 ends

FISCAL IMPACT
Funds for this purchase are budgeted and available in the following account:

Fiscal
Year
Accounting Unit
– Account #
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 03217663-66220
(22-6999)
Measure MStreet
Construction
Measure M2 Competitive
Street, Improvements
Other than Buildings
$776,528

EXHIBIT(S)

1. Bus Stop Furniture Specifications

2. Bus Stop Furniture Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 21 – 2 6/6/2023

FRONT ELEVATION SIDE VIEW

TOP VIEW

SHOE WELDMENT DETAIL
SCALE 1 / 4

SECTION A-A
SCALE 1 / 8

DETAIL B
SCALE 1 / 4

DETAIL C
SCALE 1 / 8

SECTION D-D
SCALE 1 / 4

DETAIL POST/ BEAM EXTRUSION
SCALE 2 / 3

DETAIL E
SCALE 1 / 8

DETAIL F
SCALE 1 / 2

DETAIL G
SCALE 1 / 9 A
A
B
C
D D
E
F
G
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
A A
B B
C C
D D
T:\Inventor\Shelters\Non-Ad Custom Dome\35835-03.idw
D
1 / 18
DATE

CUSTOMER/VENDOR

DESCRIPTION

SANTA ANA, CA
SIZE
SCALE DRAWN BY:

Tolar Manufacturing Company, Inc
258 Mariah Circle, Corona CA. 92879
MATL.
1 OF 1
35835-03
REV. NO. -
DWG NO.
12/19/2022
12' NON AD SUNSET SHELTER
cgarcia
SHEET NO.

REVISION HISTORY
REV DESCRIPTION DATE APPROVED GENERAL NOTES:

1. ALL STRUCTURAL STEEL, UNLESS OTHERWISE NOTED,
SHALL BE ASTM A-36, MINIMUM YIELD STRENGTH 36,000
PSI.

2. ALL STRUCTURAL ALUMINUM MEMBERS, UNLESS
OTHERWISE NOTED, SHALL BE OF ALLOY 6063-T5 OR
GREATER.

3. ALL HOLES TO BE DRILLED OR PUNCHED.

4. STEEL WELDING SHALL CONFORM TO AMERICAN
WELDING SOCIETY STANDARD D1. 1-10. ELECTRODES
SHALL CONFORM TO AWS 5.1, CLASS E70S-5.

5. ALUMINUM WELDING SHALL CONFORM TO AMERICAN
WELDING SOCIETY STANDARD D1. 2-08. ELECTRODES
SHALL CONFORM TO AWS/SFA 5.10 CLASS ER4043.

6. ALL WELDING TO BE DONE AT TOLAR MANUFACTURING
COMPANY, INC. FACILITY.

7. ALL CORPORATE PROCEDURES, INCLUDING

FABRICATION, MUST BE IN COMPLIANCE WITH TOLAR
MANUFACTURING CO. INC'S QUALITY CONTROL MANUAL.

8. MINIMUM 240 HOUR SLAB CURE PRIOR TO ANCHOR

INSTALLATION
18 1/2" PLATE
3/8
2" X 2" X 1/4" W.T.

ALUM. TUBE

ROOF RIBS
(1/2" ALUM. PLATE)
PRESSURE RIB (ALUM. EXTRUSION)

WITH RUBBER SEAL

ROOF PANEL,
1/8" ALUMINUM
1/4" FLANGE HEX NUT

AND WASHER, STN STL
(8 PER ROOF PRESSURE RIB) 3/8-16 X 3" STN STL BUTTON

SOCKET HEAD BOLT
(W/ LOCKWASHER & HEX NUT)

FRONT POST
(ALUM. EXTRUSION)

SNAP-IN APPLIED

AFTER INSTALLATION
5/16" X 1" PLUG WELD
7 PER ROOF BEAM

REMOVABLE CAP
(ALUMINUM)
3/8-16 X 3" STN STL BUTTON

SOCKET HEAD BOLT
(W/ LOCK WASHERS & HEX NUT)

INNER TUBE
(2" X 2" X 1/4" W.T.)

REAR POST
(ALUM. EXTRUSION)

REAR POST
(ALUM. EXTRUSION)
3/8-16 X 3" STN STL BUTTON

SOCKET HEAD BOLT
(W/ LOCK WASHERS & HEX NUT)
6"" MIN.
3 1/4" MINIMUM

EFFECTIVE

EMBEDMENT
9 X 1/2"
ALUM. PLATE
POST
(ALUM. EXTRUSION)

INNER TUBE
(2" X 2" X 1/4" W.T.)
3/8-16 X 3" STN STL BUTTON

SOCKET HEAD BOLT
(W/ LOCK WASHERS & HEX NUT)

1.178 (4X)
.719 (3X)

2.063

2.063 1.089
P4.500
12'-2" OUTSIDE OF ESCUTCHEONS
USC RAD50-93

SOLAR LIGHTING SYSTEM

SOLAR MOUNTING BRACKET

SOLAR MOUNTING BRACKET
11'-5 3/8" ROOF
5'-9
7/3
2" R
O
O
F
S
U
P
P
O
RT
S
8 0" MIN
C
L
E
A
RA
N
C
E
45 1/8" 45 1/8" 45 1/8"

ESCUTCHEON
(1/8" ALUM.)
11'-9 5/8" O/A ROOF BEAM
8 0" MIN
C
L
E
A
RA
N
C
E
8'-10 1/4" O/A
H
EIG
H
T
8'-4
31/3
2" C
L
E
A
RA
N
C
E
11'-3 3/8" C/C POSTS
1/2"
124 1/2 INSIDE OF ESCUTCHEONS
#4 REBAR 12" OC, E.W.

W/ 3" BOTTOM & EDGE CLEARANCE
2 1/2" CENTER OF ANCHOR

HOLE TO CENTER OF SHOE
PLATE
1/2" X 4-1/2" HILTI TZ

STN STL ANCHORS
(4 PER POST)
INSTALLED PER ESR-1917
2 1/2" ROUND ALUM TUBE
1/8" ALUM PERF FASCIA
#14 X 1" TEK SCREWS,

TAMPER PROOF
SHELTER COLOR:

RAL 5017 TRAFFIC BLUE

ALL COMPONENTS
EXHIBIT 1
City Council 21 – 3 6/6/2023

FRONT VIEW
SCALE 1/2"=1'-0"

SIDE VIEW
SCALE 1/2"=1'-0"

TOP VIEW
SCALE 1/2"=1'-0"

SECTION A-A

FLOOR PLAN
SCALE 1/2"=1'-0"

SIDE VIEW
SCALE 1/2"=1'-0"

DETAIL A
SCALE 2" = 1'-0"

DETAIL B

SHOE WELDMENT/ ANCHORING
SCALE 2" = 1'-0"
A A
A
B
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
A A
B B
C C
D D

DESCRIPTION

CUSTOMER/VENDOR
MATL.

SCALE
SIZE
DATE DRAWN BY:

DWG NO.

TOLAR MANUFACTURING COMPANY, INC
258 Mariah Circle, Corona CA. 92879
REV
12' AD SUNSET SHELTER

SANTA ANA, CA
D
VARIES 37884-00
AS NOTED 6/15/2020 RFarr
T:\Inventor\Shelters\Ad Custom Dome\37884-00.idw

THE DESIGN AND DRAWINGS REMAIN THE
INTELLECTUAL PROPERTY OF TOLAR MFG. AND ARE PROTECTED BY LAW. THEY MAY

NOT BE ALTERED, REPRODUCED OR USED

FOR FABRICATION WITHOUT EXPRESSED
WRITTEN CONSENT FROM TOLAR MFG. ALL DOCUMENTS TO BE RETURNED TO TOLAR MFG.. AT COMPLETION OF WORK. CONTRACTOR TO SITE VERIFY ALL DETAILS

AND DIMENSIONS AND REPORT ANY AND
ALL DISCREPANCIES TO TOLAR MFG.. BEFORE COMMENCING WITH THAT RELATED PORTION OF THE WORK.

DURABILITY WITH DISTINCTION TOLAR
ADA 30 X 48
GENERAL NOTES:

1. ALL STRUCTURAL STEEL, UNLESS OTHERWISE NOTED, SHALL BE ASTM A-36, MINIMUM YIELD STRENGTH 36,000 PSI. 2. ALL STRUCTURAL ALUMINUM MEMBERS, UNLESS OTHERWISE NOTED, SHALL BE OF ALLOY 6063-T5 OR GREATER. 3. ALL HOLES TO BE DRILLED OR PUNCHED. 4. STEEL WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD D1. 1-10. ELECTRODES SHALL CONFORM TO AWS 5.1, CLASS E70S-5. 5. ALUMINUM WELDING SHALL CONFORM TO AMERICAN WELDING SOCIETY STANDARD D1. 2-08. ELECTRODES SHALL CONFORM TO AWS/SFA 5.10 CLASS ER4043. 6. ALL WELDING TO BE DONE AT TOLAR MANUFACTURING COMPANY, INC. FACILITY. 7. ALL CORPORATE PROCEDURES, INCLUDING FABRICATION, MUST BE IN COMPLIANCE WITH TOLAR MANUFACTURING CO. INC'S QUALITY CONTROL MANUAL. 8. THE CONCRETE PAD SIZES SHOWN ARE STANDARD MINIMUM REQUIREMENTS AND ARE FOR REFERENCE ONLY. THE PAD MAY NEED TO BE REINFORCED OR ENLARGED DEPENDING ON LOCAL CODES AND LOADING CONDITIONS.
11'-5 3/8"
5'-9 3/16" 5'-9 3/16"
7'-1 9/16"
8'-5 1/2" 8'-10 9/16"
3'-9 3/4" V.O.
5'-6 11/16" V.O.
1'-0" 1'-0"
13'-3 3/8" MINIMUM CONCRETE SLAB
(SEE NOTE 8.)
2'-3 11/16" 1'-10 5/8"
6'-0" MINIMUM CONCRETE SLAB
(SEE NOTE 8.)
8'-5 1/2" 8'-10 5/8"
6'-9" MIN. CLEARANCE
11'-5 3/8"

ROOF PANELS,
1/8 THK ALUMINUM (3)

32. GAL. STRAP TRASH CAN W/ HINGE DOOR, HASP LOCK (PADLOCK BY OTHERS),

FLAT LID OPTION WITH TAMPER PROOF SCREWS
GRAPHIC SIZE:
47-1/4 X 68-1/4
GLASS SIZE: 3/16" X
47-5/16 X 68-5/16
P8 1/2" LOGO PLATE

W/ DECAL BOTH SIDES

ARTWORK PROVIDED BY

CUSTOMER
6"

REAR WALL TUBING WELDMENT,
2-1/2 ROUND ALUMINUM TUBE ENCAPSULATING
1/8 THK ALUMINUM PERF.
11'-3 3/8"
1'-6"
3 1/2" MINIMUM EMBEDMENT
(SEE NOTE 8.)
P9" X 1/2" THK. ALUMINUM SHOE FLANGE
1/2" X 4-1/2" HILTI TZ

STN STL ANCHORS
(4 PER POST)
INSTALLED PER ESR-1917
6' CUSTOM SANTA ANA STEEL STRAP BENCH
WITH (2) SEAT DELINEATORS
USC RMS170 SOLAR SYSTEM
City Council 21 – 4 6/6/2023

FRONT VIEW
SCALE 1"=1'-0"

TOP VIEW
SCALE 1"=1'-0"

SIDE VIEW
SCALE 1"=1'-0"

ISOMETRIC VIEW
SCALE 2"=1'-0"

SECTION -
SCALE 1"=1'-0"

PARTS LIST

ITEM QTY PART NUMBER DESCRIPTION
6' STEEL STRAP CUSTOM

BENCH,TOP PIPE
2 1 37826-00
6' STL STRAP CUSTOM

BENCH, BOTTOM PIPE
3 1 37827-00

STRAP BACK BENCH,

RIGHT SIDE
4 1 27765-00

STRAP BACK BENCH LEG

WELDMENT, LEFT SIDE
8 1 27766-00

BENCH PLATFORM,

FORMED - SANTA ANA,C A
6 1 37825-00
7 2 27601-00 SEAT DELINEATOR
A
A
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
A A
B B
C C
D D

DESCRIPTION

CUSTOMER/VENDOR
MATL.

SCALE
SIZE
DATE DRAWN BY:

DWG NO.

TOLAR MANUFACTURING COMPANY, INC
258 Mariah Circle, Corona CA. 92879
REV

SANTA ANA CUSTOM STRAP BENCH

SANTA ANA, CA
D
ALL STEEL 37824-00
AS NOTED 5/28/2020 RFarr
T:\Inventor\Benches\37824-00.idw

THE DESIGN AND DRAWINGS REMAIN THE
INTELLECTUAL PROPERTY OF TOLAR MFG. AND ARE PROTECTED BY LAW. THEY MAY

NOT BE ALTERED, REPRODUCED OR USED

FOR FABRICATION WITHOUT EXPRESSED
WRITTEN CONSENT FROM TOLAR MFG. ALL DOCUMENTS TO BE RETURNED TO TOLAR MFG.. AT COMPLETION OF WORK. CONTRACTOR TO SITE VERIFY ALL DETAILS

AND DIMENSIONS AND REPORT ANY AND
ALL DISCREPANCIES TO TOLAR MFG.. BEFORE COMMENCING WITH THAT RELATED PORTION OF THE WORK.

DURABILITY WITH DISTINCTION TOLAR
GENERAL NOTES:

SEAT DELINEATOR
WELDED INTO PLACE (2)
17 24
25 7/8
"SANTA ANA"
FONT: TIMES NEW ROMAN
70 20
3/16
1/4
1/4
100%
1/4
1/4
100%
3/16 1 1/2
EVERY 5 SLATS

STARTING FROM CENTER

WELD BACK SIDE ONLY
3/16 1 1/2

TAB IS FLUSH

TO FRONT

WELD BACK SIDE
ONLY
1/2
3 TAKS EVERY 120 DEG

LEAVE DRAIN GAP
City Council 21 – 5 6/6/2023

FRONT PERSPECTIVE
& ANCHORING DETAIL

TOP PERSPECTIVE
& DOOR SWING DETAIL

ISOMETRIC PERSPECTIVE

WASTE DISPOSAL OPENING DETAIL

LATCH (LOCK HOLE) DETAIL
SECTION: A-A

LATCH RAMP DETAIL

SLIGHTLY ANGLED DOWNWARD
(5`) FOR EASE OF ACCESS
A
A
1 1
2 2
3 3
4 4
A A
B B

DESCRIPTION

CUSTOMER/VENDOR
MATL.

SCALE
SIZE
DATE DRAWN BY:

DWG NO.

TOLAR MANUFACTURING COMPANY, INC
258 Mariah Circle, Corona CA. 92879
REV
32G. TRASH CAN W/ HINGE DOOR / PADLOCK
RTA
B 32915-00
2/14/2018 RFarr
STL.

T:\Inventor\Trash Cans\32915-00.idw

DURABILITY WITH DISTINCTION TOLAR

PG.
1 OF 1
EXAMPLE: 3 1 8 3 6 - 1 1 1

DRAWING NUMBER CONFIGURATION A

CONFIGURATION B

CONFIGURATION C
1 2

CONFIGURATION B - ANCHORS
3 4
0 NO ANCHORS
5 6
1/2" X 4 1/2" HILTI TZ ANCHORS, ZINC
1/2" X 4 1/2" HILTI TZ ANCHORS, STN STL
1/2" X 3 3/4" SUP-R ANCHORS, STN STL
1/2" X 3 3/4" SUP-R ANCHORS, ZINC
1/2" X 3 3/4" HILTI TZ ANCHORS, ZINC
1/2" X 3 3/4" HILTI TZ ANCHORS, STN STL
7 8
9 SPECIAL - SPECIFIED ON SALES ORDER
1 2

CONFIGURATION C - FINISH
3 4
0 NONE
5 6
TBD
TBD

STANDARD POWDER COAT WITH CLEAR COAT

STANDARD POWDER COAT
7 8
TBD
TBD
9 SPECIAL - SPECIFIED ON SALES ORDER

PREMIUM POWDER COAT WITH CLEAR COAT

PREMIUM POWDER COAT
1/2" X 4 1/4" SUP-R ANCHORS, STN STL
1/2" X 4 1/4" SUP-R ANCHORS, ZINC

CONFIGURATION A
2 1 PLANT 1
PLANT 2
THE DESIGN AND DRAWINGS REMAIN THE INTELLECTUAL PROPERTY OF TOLAR MFG. AND ARE PROTECTED BY LAW. THEY MAY NOT BE ALTERED, REPRODUCED OR USED FOR FABRICATION WITHOUT EXPRESSED WRITTEN CONSENT FROM TOLAR MFG. ALL DOCUMENTS TO BE RETURNED TO TOLAR MFG. AT COMPLETION OF WORK. CONTRACTOR TO SITE VERIFY ALL DETAILS AND DIMENSIONS AND REPORT ANY AND ALL DISCREPANCIES TO TOLAR MFG. BEFORE COMMENCING WITH THAT RELATED PORTION OF THE WORK. 90" TYP.
2'-8" O.A.
122` DOOR SWING
2'-11
3 16" T
O
RIM
2 8
1 2" D
O
O
R
O
P
E
NIN
G
P15" WASTE DISPOSAL OPENING
2 1
2" MIN. EMBEDMENT
5
P5
8"
City Council 21 – 6 6/6/2023
Karla Lopez 05/08/23
EXHIBIT 2
City Council 21 – 7 6/6/2023
City Council 21 – 8 6/6/2023
City Council 21 – 9 6/6/2023
City Council 21 – 10 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a Ford F-150 Police Responder Truck for the Police Department

AGENDA TITLE
Award a Purchase Order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23-075) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency Fleet Services Division is responsible for acquiring, maintaining, repairing, and replacing vehicles, trucks, and maintenance equipment. The Santa Ana Police Department (SAPD) possesses a fleet of 245 vehicles, with 137 of them designated as patrol vehicles assigned to the Patrol Division of the Field Operations Bureau. Generally, SAPD utilizes Ford Police Interceptor vehicles, which are similar to Ford Explorers, as the standard vehicle in Field Operations. However, SAPD is currently seeking an alternative vehicle that can better accommodate officers with larger physical statures.

After thorough evaluation, the Police Department concluded that a Ford F-150 Police Responder truck would be the most suitable option to meet their requirements. SAPD collaborated with the Public Works Agency's Fleet Services Division and the Finance and Management Services Agency's Purchasing Division to provide the necessary specifications and initiate the procurement process.

The Invitation for Bids (IFB) No. 23-075, pertaining to the acquisition of a Ford F-150 Responder truck for the Police Department, was publicly advertised on April 25, 2023, through the City's online bid management and publication system. A summary of vendor participation and results from the IFB is outlined below:

City Council 22 – 1 6/6/2023
Purchase of a Ford F-150 Police Responder Truck for the Police Department June 6, 2023

Page 2 ends

309 Vendors notified
1 Santa Ana vendors notified
6 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on May 9, 2023, and evaluated. One bid was submitted by the IFB deadline and deemed to be non-responsive to the City’s specifications. The bid submitted by Winner Chevrolet, Inc. proposed alternative specifications determined to not meet the City’s specifications as equal to those of the Ford F-150 Responder truck by staff.

Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment in situations where no bids are received or all bids are rejected. Additionally, it appears there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Ford F-150 Responder truck readily available through PFVT Motors, Inc. of Peoria, Arizona meets the Police Department’s specifications.

FISCAL IMPACT
Funding is available in the following accounts for the specified year:

Fiscal
Year
Accounting
Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 22-23 12814407-66400 Law Enforcement
Grant
Supplemental Law
Enforcement Services
Fund SLESF, Machinery
& Equipment
$66,613
TOTAL $66,613
Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 23-24.

Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 22 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a Dustless Blasting Machine for the Public Works Maintenance Services Division

AGENDA TITLE
Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23-084) (General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.

The Public Works Agency’s Maintenance Services Division is responsible for the maintenance of approximately 400 miles of streets, including citywide cleaning of streets and graffiti removal from locations that are visible from and adjacent to the rightof-way, including parks facilities, bike lanes, and other high-traffic areas. The purchase of a dustless blasting machine will assist staff in cleaning right-of-way and abating graffiti from difficult to treat surfaces, including treating areas where traditional painting is not optimal to preserve the original finish and appearance, while reducing overspray and limiting damage to surrounding vehicles/private property. The cutting-edge technology works by mixing water and abrasives to remove paint, adhesives, stickers, or any other coating from surfaces without creating plumes of dust.

Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the dustless abrasive blasting machine offered by MMLJ, Inc. meets PWA specifications. Additionally, MMLJ, Inc. is the exclusive distributor of the Dustless Blasting machines and holds patents and trademarks related to the design and manufacturing of these machines.

City Council 23 – 1 6/6/2023
Purchase of a Dustless Blasting Machine for the Public Works Maintenance Division June 6, 2023

Page 2 ends

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund Description Accounting Unit, Account
Description
Amount
FY 22-23 01117642-66400 General Fund
Graffiti Abatement
Service
Enhancement,
Machinery &
Equipment
$78,979
TOTAL $78,979
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 23 – 2 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Award Blanket Order Contract for Landscaping and Nursery Materials

AGENDA TITLE
Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a Not-To-Exceed Amount of $2,500,000 (Specification No. 23-018) (General Fund)

RECOMMENDED ACTION
Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an as-needed basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial one-year term expiring on June 5, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
As of July 1, 2022, park maintenance functions transferred from the Parks, Recreation, and Community Services Agency to the Public Works Agency (PWA). PWA’s Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities. Moreover, with the adoption of the City’s FY 2022-23 budget, the City Council approved an additional $2.5 Million for park maintenance.

Over the years, there has been a need for an increased level of maintenance services due to deferred maintenance and aging infrastructure in an effort to upkeep our park irrigation systems and landscaping of green spaces throughout the city. The Public Works Agency identified a need for a vendor to assist in comprehensively providing irrigation parts, accessories, and equipment as well as garden supplies to provide optimal, healthy, and attractive parks and green spaces.

The Invitation for Bids No. 23-018 was advertised on March 23, 2023, on the City’s online bid and management publication system. A summary of the Invitation for Bid and bids received is as follows:

City Council 24 – 1 6/6/2023
Award a Blanket Order Contract for Landscaping and Nursery Materials June 6, 2023

Page 2 ends

251 Vendors notified
34 Santa Ana vendors notified
18 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana Vendors
Bids were solicited, opened on April 11, 2023, and evaluated. The bid submitted by Site One Landscape Supply was determined responsive to the specifications and meets the City’s requirements.

FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Before utilizing the purchase for the accounting units and the accounts not listed in the table, Public Works Staff must obtain approval from the Finance & Management Services to ensure that sufficient funds are available within the authorized and aggregate limits of the agreement. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.

Fiscal Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account Description Amount
2022-2023
June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$33,333
2023-2024
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2023-2024
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2024-2025
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2024-2025
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2025-2026
July-June
01117651-
63200 General Fund Park Maintenance Service Enhancement, $400,000 City Council 24 – 2 6/6/2023
Award a Blanket Order Contract for Landscaping and Nursery Materials June 6, 2023

Page 3 ends

Fiscal Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account Description Amount
Operating Materials &
Supplies
2025-2026
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2026-2027
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2026-2027
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2027-2028
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$366,667
2027-2028
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
TOTAL $2,500,000
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 24 – 3 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects

AGENDA TITLE
Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms ( Project Nos. 21- 7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program)

RECOMMENDED ACTION
Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000.

DISCUSSION
On September 21, 2021, the City Council authorized the awarding of a contract to iBuild Spectrum, Inc. for the Campesino Park, Memorial Park, and Madison Park restroom projects, which encompasses contingency and construction administration. The estimated total project delivery cost is $1,640,000. The project scope entails demolishing the existing restroom buildings, installing new pre-fabricated restroom buildings, and implementing certain site improvements to ensure an accessible path of travel to these facilities.

Subsequently, on December 20, 2022, the City Council approved an increase in the contract amount and total project funding by $100,000 to address additional repairs necessitated by vandalism.

During construction, significant vandalism occurred at all three park sites. At Madison Park specifically, the vandalism has taken a toll on the project’s scope as electrical panels and electrical work was damaged. In order to complete the scope of work and repair all damaged areas, the City requested that the contractor perform additional repairs to electrical conduit runs and electrical panels.

To perform these vandalism related repairs and capitalize on the existing favorable pricing of the existing contract with iBuild Spectrum, Inc., staff recommends approving Construction Contract Change Orders (Exhibit 1), as allowed by the contract City Council 25 – 1 6/6/2023
Revise Project Cost Analysis- iBuild Spectrum, Inc.

June 6, 2023

Page 2 ends

specifications, and transfer of savings from construction administration and inspection to contingency in an amount of $33,898. The total project delivery cost approved by Council on September 21, 2021, and amended on December 20, 2022, will not change (Exhibit 2).

Project Item
Original
Amount
(9/21/2021)
Additional
Funding
(12/20/22)
Proposed
Transfer Total
Construction Contract $1,408,575 $1,408,575
Construction
Administration,
Inspection, Testing
$91,072 $10,000 ($33,898)
$67,174
Contingencies $140,353 $90,000 $33,898 $264,251
TOTAL

CONSTRUCTION

DELIVERY COST
$1,640,000 $1,740,000 $1,740,000

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Construction Contract Change Orders

2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 25 – 2 6/6/2023

MEMORANDUM
To:

Kristine Ridge
City Manager
Nabil Saba, Executive Director
Date: April 17, 2023
From: Public Works Agency
Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms
Subject: Change Order 3
Provided below is the cost breakdown for Change Order #03 Project Nos. 21-7533, 21-7534, 21- 7535 Campesino Park, Memorial Park, & Madison Park Restrooms.

CONTRACTOR
PROJECT DESCRIPTION:

CHANGE ORDER NUMBER:
iBuild Spectrum
540 N. Golden Circle Dr. Ste 201
Santa Ana, CA 92705
Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms
3 CHANGE ORDER AMOUNT: $197,462.96
ACCOUNTING UNIT-ACCOUNT-ACTIVITY NUMBER:

JUSTIFICATION
13518783 - 66220 - 21753417028
13518783 -- 66220 - 21753418028
18117013- 66220 - 21753502028
13518783 - 66220 - 21753521028
$3,904.42
$17,002.55
$81,512.68
$95,043.31
1) To compensate the contractor for costs associated with providing 24-hour security on weekends per the City's request (PCO 16R1).

TOTAL COST= $9,660.00
2) To compensate the contractor for costs associated with the installation of four additional solar light towers per City request (PCO 17).

TOTAL COST= $15,127.56
3) To compensate the contractor for costs associated with an additional 148sqft of DG and extra Mow curb (PCO 26).

TOTAL COST= $10,344.25
4) To compensate the contractor for costs associated with labor and materials to paint the inside of the new electrical room at Madison Park (PCO 23R1 ).

TOTAL COST= $8,234.00
5) To compensate the contractor for costs associated for grading new restroom planter areas, install only of City provided mulch (PCO 24).

EXHIBIT 1
City Council 25 – 3 6/6/2023
Project 21-7533, 21-7534, & 21-7535
Change Order No. 3

Page 2 of 2 ends

TOTAL COST = $22,683.75
6) To compensate the contractor for costs associated for two 24" box trees Modesto Ash, two additional bubblers for existing irrigation laterals, and 10' x 16' decomposed granite with stabilizer 4" only (PCO 25).

TOTAL COST= $19,338.40
7) To compensate the contractor for costs associated to the relocation of the Electrical Panel at Madison Park (PCO 8R4).

CONTRACT COST SUMMARY
Original Contract Total
Construction Contingency
Additional Contingency (Approved 12/20/22)
Council Authorized budget
Original Contract Total
Change Order #1
Change Order #2
*Adjusted Contract Total
Change Order #3
Adjusted Contract Total
TOTAL COST= $112,075.00
TOTAL AGREED COST: $197,462.96
Amount
$1,408,575.00
$140,353.00
$90,000.00
$1,638,928.00
Amount
$1,408,575.00
$45,987.25
$103,561.72
($40,015.00)
$197,462.96
$1,715,571.93
% of Contract

9.96%

6.39%

16.35%
% of Contract

3.26%
Increase 7.35%
Decrease 2.84%
Increase 14.02%

21.79%
*Change Order #2 deletes unused bid quantities in the amount of $40,015 from the Original Contract Total.

SCHEDULE IMPACT
Ten (10) Days.

FUNDING MANAGER

PUBLIC WORKS AGENCY
� /-1 Nabil Saba, PE; Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:

Kathryn Downs, CPA; Executive Director
Finance & Management Services Agency
EXHIBIT 1
City Council 25 – 4 6/6/2023
EXHIBIT 1
City Council 25 – 5 6/6/2023
EXHIBIT 1
City Council 25 – 6 6/6/2023
$ 1,408,575.00
$ 140,353.00
$ 90,000.00
$ 1,638,928.00
$ 1,408,575.00
$ 45,987.25
$ 63,546.72
$ 197,462.96
$ 1,715,571.93
$ 106,800.00
$ 314,305.58
$ 129,064.80
$ 218,456.40
$ 343,746.00
$ 187,401.40
$ 56,021.66
$ 75,987.25
Total $ 1,431,783.09
Progress Payment 5
Progress Payment 6
Progress Payment 7
Progress Payment 8
Total
Actual Expenditures
Progress Payment 1
Progress Payment 2
Progress Payment 3
Progress Payment 4
Total
Staff Authorized Expenditures
Construction Contract
Change Order 1
Change Order 2
Change Order 3
PROJECT NOS.: 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park Restrooms
Contract Funding Authorization/Expenditures Summary
Council Authorization
Construction Contract
Construction Contingency
Additional Contingency (Approved 12/20/22)
K:\CIP Engineering\__Projects\Active (by Project Number)\21-7533-35 - Campesino Memorial Madison Park Restroom\Construction\07. Change Order\c. Change Order\CO #02\working\21-7533 Change Order Summary.xlsx
EXHIBIT 1
City Council 25 – 7 6/6/2023
EXHIBIT 2

ORIGINAL
AMOUNT

ADDITIONAL
FUNDING Tranfer

REVISED TOTAL
$ 1,408,575.00 $ 1,408,575.00
$ 140,353.00 $ 90,000.00 $ 33,898.00 $ 264,251.00
TOTAL ESTIMATED CONSTRUCTION COSTS 1,640,000.00 $ $ 100,000.00 $ 1,740,000.00

EXPENDITURE

CATEGORY
CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO PARK, MEMORIAL PARK,

MADISON PARK RESTROOMS

COST ANALYSIS
Contract Administration, Inspection and Testing
Contingencies
Construction Contract
$ 91,072.00 $ 10,000.00 $ (33,898.00) $ 67,174.00
City Council 25 – 8 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Pedestrian and Mobility Improvements Phase I

AGENDA TITLE
Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 22-1405) (Revive Santa Ana Program)

RECOMMENDED ACTION

1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as non-responsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and the City Attorney.

3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-04 was filed for the project.

DISCUSSION
The Public Works Agency (PWA) received American Rescue Plan Act (ARPA) - Coronavirus State and Local Fiscal Recovery Funds (SLFRF) funding to enhance pedestrian traffic safety, accessibility, and mobility within qualified census tract areas (Exhibit 1). This project meets the intent of the funding source by constructing new wheelchair ramps, Rectangular Rapid Flashing Beacon (RRFB), and enhancing pedestrian crossings through implementation of new signage and striping. Once these pedestrian and mobility improvements are completed, it will increase traffic safety for pedestrians and all road users. Scope of work includes installation/removal of asphalt concrete pavement, portland cement concrete, signage, striping, and traffic signal systems.

City Council 26 – 1 6/6/2023
Award Construction Contract to Towo Enterprise, Inc.

June 6, 2023

Page 2 ends

Public Outreach and Contractor Participation
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 8 and March 15, 2023. The project was also advertised in PlanetBids from March 8, 2023 through March 28, 2023. Bids were received electronically via PlanetBids on March 28, 2023.

To provide an opportunity for local vendors to submit bids, the City notified a total of 360 regional vendors via PlanetBids, many of which are Santa Ana based. A total of five bids were received; however, no bids were received from any Santa Ana contractors.

Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Towo Enterprise, Inc. Fullerton, CA $319,320
2 Excel Paving Co. Long Beach, CA $358,811
3 Vido Samarzich, Inc. Rancho Cucamonga, CA $378,126
4 Calpromax Engineering, Inc. Placentia, CA $429,486
NR EBS General Engineering,
Inc. Corona, CA Non-Responsive
A total of five bids were received. Four bids were responsive and one bid was deemed non-responsive. Towo Enterprise, Inc. submitted the lowest responsive base bid in the amount of $319,320 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the circumstances outlined above and a contractor’s reference check, staff recommends awarding the construction contract to Towo Enterprise, Inc., in the amount of the base bid totaling $319,320 (Exhibit 3). Towo Enterprise Inc. has not performed any work in the City of Santa Ana within the past five years.

Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following:
construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $416,000.

City Council 26 – 2 6/6/2023
Award Construction Contract to Towo Enterprise, Inc.

June 6, 2023

Page 3 ends

Project Item Total
Construction Contract $319,320
Construction Administration, Inspection, Testing $47,898 Contingencies $48,782
TOTAL CONSTRUCTION DELIVERY COST $416,000

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER2023-04 was filed for the project.

FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $416,000 which includes construction, contract administration, inspection, testing, and an authorized contingency. Project No. 22-1405 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project (Exhibit 5).

The following table summarizes the funds budgeted (after the appropriation adjustment) and available for expenditure to deliver construction of this project.

Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.

Description
Amount
2022-23
18117013-
66220
(22-1405)
ARPA
ARPA – PWA,
Improvements Other
Than Buildings
$416,000
Total $416,000
Any remaining balances not expended at the end of the Fiscal Year will be presented to the City Council for approval of carry-overs to FY 2023-24.

EXHIBIT(S)

1. Location Map

2. Bid Proposal

3. Construction Contract

4. Cost Analysis

5. CIP Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 26 – 3 6/6/2023
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project Nos. 22-1405:

Pedestrian and Mobility Imports Phase I
Exhibit 1
Project Location
City Council 26 – 4 6/6/2023
EXHIBIT 2
City Council 26 – 5 6/6/2023
EXHIBIT 2
City Council 26 – 6 6/6/2023
EXHIBIT 2
City Council 26 – 7 6/6/2023
EXHIBIT 3
City Council 26 – 8 6/6/2023
EXHIBIT 3
City Council 26 – 9 6/6/2023
EXHIBIT 3
City Council 26 – 10 6/6/2023
EXHIBIT 3
City Council 26 – 11 6/6/2023
City Council 26 – 12 6/6/2023
City Council 26 – 13 6/6/2023
City Council 26 – 14 6/6/2023
City Council 26 – 15 6/6/2023
City Council 26 – 16 6/6/2023
City Council 26 – 17 6/6/2023
City Council 26 – 18 6/6/2023
City Council 26 – 19 6/6/2023
City Council 26 – 20 6/6/2023
City Council 26 – 21 6/6/2023
City Council 26 – 22 6/6/2023
City Council 26 – 23 6/6/2023
City Council 26 – 24 6/6/2023
City Council 26 – 25 6/6/2023
City Council 26 – 26 6/6/2023
City Council 26 – 27 6/6/2023
City Council 26 – 28 6/6/2023
City Council 26 – 29 6/6/2023
City Council 26 – 30 6/6/2023
City Council 26 – 31 6/6/2023
City Council 26 – 32 6/6/2023
City Council 26 – 33 6/6/2023
City Council 26 – 34 6/6/2023
EXHIBIT 4
Construction Contract 319,320.00 $
Contract Administration, Inspection and Testing 47,898.00 $ Contingencies 48,782.00 $
TOTAL ESTIMATED CONSTRUCTION COSTS 416,000.00 $
CONSTRUCTION OF PROJECT NO. 22-1405: Pedestrian and Mobility Improvements Phase I

COST ANALYSIS
City Council 26 – 35 6/6/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

This project will provide physical improvements to the built environment to enhance pedestrian traffic safety and promote walkability. Work includes installing the following improvements:
rectangular flashing beacons, wheel chair ramps, crosswalk crossing enhancements. Locations include: 3rd Street at Birch Street – Rectangular Rapid Flashing Beacons, 3rd Street at Spurgeon Street – Pedestrian crosswalk crossing improvements and Various Locations – Wheel chair ramps.

PROJECT NEED:

Project will enhance pedestrian traffic safety and promote walkability.

PROJECT TITLE:

Pedestrian & Mobility ImprovementsPhase I
PROJECT CATEGORY:

Traffic Improvements
Traffic Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Traffic Engineering Ruben Castaneda, Senior Engineer 01-May-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 416,000 - - - - - -
TOTAL 416,000 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 ARPA Funds 416,000 - - - - - -
TOTAL 416,000 - - - - - -
City Council 26 – 36 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Capital Improvement Program Amendment for Traffic Calming, Alley and Pavement Improvement Projects

AGENDA TITLE
Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 23-6034, 23-6036, 23-6037) and Alley and Pavement Improvements (Project No. 23-6910)

RECOMMENDED ACTION

1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 23-6034).

2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 23-6036).

3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 23-6037).

4. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 23-6910).

DISCUSSION
The approved FY 2022-23 budget includes funds for implementing traffic calming and alley improvements. These funds are programmed for Traffic Calming Improvement Projects Phases 1 to 3, alley improvements and pavement improvements for FY 2022-

23. These projects will include the installation of various traffic calming and/or traffic safety improvements including raised crosswalks, speed humps, angled parking, rectangular rapid flashing beacons, curb extensions, permanent traffic circle, bikeway improvements, and median islands. The alley and pavement improvements will include replacing and repairing the deteriorated pavements. Specifically, these projects will be built at the following locations:
• Project No. 23-6034: raised crosswalks, speed humps, rectangular rapid flashing beacon crosswalks, and parking striping improvements at various locations (Exhibit 1)
City Council 27 – 1 6/6/2023
Traffic Calming Project and Alley Improvements CIP Amendment June 6, 2023

Page 2 ends

• Project No. 23-6036: Cubbon Street and Birch Street installation of permanent traffic circle (Exhibit 2)
• Project No. 23-6037: Memory Lane and Flower Street bike, pedestrian, and traffic improvements (Exhibit 3)
• Project No. 23-6910: citywide alley reconstruction (Exhibit 4 and 5) These projects were not previously included in the FY 2022-23 Capital Improvement Program (CIP) due to funding being identified and appropriated by the City Council in the budget process after the FY 2022-23 CIP program had been finalized and approved, which is typical. The design work for these projects is ongoing and this proposed CIP program amendment is necessary to assign the FY 2022-23 General Fund appropriations to specific projects and ensure that funds are carried over to the next fiscal year and available for construction.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. Each project will assess the environmental impact for compliance with the California Environmental Quality Act (CEQA).

FISCAL IMPACT
Fiscal Year 2022-23 approved budget includes $3,000,000 in Public Works – Traffic Engineering (No. 01117620-66220) for implementing traffic calming improvements of which $2,715,800 remains in the budget. Furthermore, Fiscal Year 2022-23 approved budget includes $3,500,000 in Public Works – CIP Engineering (No 01117660-66220) for alley and pavement improvements of which $1,500,000 was already assigned in CIP FY 2022-23 and $2,000,000 remains in the budget to be assigned. With the approval of the amendment to the FY 2022-23 Capital Improvement Program, funds will be assigned, budgeted, and available for expenditure in FY 2022-23. The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2023-

24. The following table summarizes the funds budgeted and available for expenditure to deliver these projects.

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.

Description
Amount
2022-23 01117620-66220
(23-6034)
PWA
General
Funds
Public Works – Traffic
Engineering, Contract
Services-Professional
$595,000
2022-23 01117620-66220
(23-6036)
PWA
General
Funds
Public Works – Traffic
Engineering, Contract
Services-Professional
$820,800
City Council 27 – 2 6/6/2023
Traffic Calming Project and Alley Improvements CIP Amendment June 6, 2023

Page 3 ends

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.

Description
Amount
2022-23 01117620-66220
(23-6037)
PWA
General
Funds
Public Works – Traffic
Engineering, Contract
Services-Professional
$1,300,000
2022-23 01117660-66220
(23-6910)
PWA
General
Funds
Public Works – CIP
Engineering, Contract
Services-Professional
$2,000,000
Total $4,715,800

EXHIBIT(S)

1. CIP Sheet Project 23-6034

2. CIP Sheet Project 23-6036

3. CIP Sheet Project 23-6037

4. CIP Sheet Project 23-6910

5. Map of Alley Improvements
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 27 – 3 6/6/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Installation of traffic calming or traffic safety devices at various locations.

PROJECT NEED:

Project is designed to increase pedestrian and bicyclist traffic safety.

PROJECT TITLE:

Traffic Calming ImprovementsPhase 1
PROJECT CATEGORY:

Traffic Improvements
Traffic Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Traffic Engineering Ruben Castaneda, Senior Engineer 06-Jun-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 571,875 - - - - - -
Engineering 23,125 - - - - - -
TOTAL 595,000 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 595,000 - - - - - -
TOTAL 595,000 - - - - - -
EXHIBIT 1
Raised Crosswalk:

Adams St. and Spruce St.

Adams St. and Artesia St.

Speed Humps:

Deodor Street from Avalon Ave. to 17th St.

Grovemont from Ponderosa St. to Deodar St.

Cypress from St. Andrew St to Edinger Ave.

Myrtle from Raitt St. to Bristol St.

Parking Improvements:

Angled Parking on Walnut St.

Flashing Beacon Crosswalk:

Civic Center and French St.

City Council 27 – 4 6/6/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Installation of traffic calming or traffic safety devices at various locations including the intersection of Cubbon Street and Birch Street.

PROJECT NEED:

Project is designed to increase pedestrian and bicyclist traffic safety.

PROJECT TITLE:

Traffic Calming ImprovementsPhase 2
PROJECT CATEGORY:

Traffic Improvements
Traffic Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Traffic Engineering Ruben Castaneda, Senior Engineer 06-Jun-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 760,000 - - - - - -
Engineering 60,800 - - - - - -
TOTAL 820,800 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 820,800 - - - - - -
TOTAL 820,800 - - - - - -
EXHIBIT 2
City Council 27 – 5 6/6/2023
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Installation of traffic calming or traffic safety devices at various locations including Memory Lane and Flower Street.

PROJECT NEED:

Project is designed to increase pedestrian and bicyclist traffic safety.

PROJECT TITLE:

Traffic Calming ImprovementsPhase 3
PROJECT CATEGORY:

Traffic Improvements
Traffic Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Traffic Engineering Ruben Castaneda, Senior Engineer 06-Jun-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 1,300,000 - - - - - -
TOTAL 1,300,000 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 1,300,000 - - - - - -
TOTAL 1,300,000 - - - - - -
EXHIBIT 3
City Council 27 – 6 6/6/2023
EXHIBIT 4
CITY OF SANTA ANA FY 22/23 CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT TITLE: PROJECT DESCRIPTION: PROJECT NEED:

Alley Improvement Program This project will provide for the removal of existing damaged pavement and reconstruction with Portland
Cement Concrete (PCC) for alleys citywide.

The Citywide network of Portland Cement Concrete
(PCC) and asphalt alleys is in extreme state of
deterioration with the presence of numerous potholes,
cracking, spalling, and uplifting. PCC pavement will
eliminate the drainage problems associated with the
asphalt pavement and provide a longer life for the alleys.

PROJECT CATEGORY:

Street Improvements
Alley Rehabilitation

LOCATION MAP
PROJECT COSTS FY 22/23
$3,389,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
Construction
Engineering $111,000
TOTAL $3,500,000
SOURCE OF FUNDS FY 23/24
$3,500,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 CITY WIDE General Fund
TOTAL $3,500,000
AGENCY: DIVISION: CONTACT: DATE:

Public Works Agency CIP Engineering Jason Gabriel, Principal Civil Engineer 18-May-2023 - 1 -
City Council 27 – 7 6/6/2023
PWA

SANTA ANA

PUBLIC WORKS AGENCY
Project Nos. 19-6910, 22-6910, and 23-6910:

Alley Improvement Program
Exhibit 5
City Council 27 – 8 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Rousselle Street and Warner Avenue Flood Protection Projects

AGENDA TITLE
Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant-Direct Revenue Account and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project.

3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project.

DISCUSSION
The Proposition 68 Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program is a competitive program that funds projects that reduce risks associated with stormwater flooding, mudslides, and flash flooding. Eligible project types include the construction of stormwater management system upgrades, and the use of green infrastructure is encouraged.

The City experiences significant flooding during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City’s 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. The Public Works Agency (PWA) has been actively seeking grant City Council 28 – 1 6/6/2023
Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023

Page 2 ends

opportunities to fund such projects and submitted two successful applications for funding from the Prop 68 FMPRA grant program for the Rousselle Street and Warner Avenue Flood Protection Projects.

The City was awarded $4,675,000 for the design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrains on Rousselle Street, from Warner Avenue to St. Gertrude Place, and was identified in the City’s 2018 Storm Drain Master Plan as one of the top 10 recommended capital projects. This project will increase the capacity of the City’s stormdrain system to reduce flooding and includes storm water treatment devices. A storm water project design consultant is being procured for the final project design, which is anticipated to be completed in Summer 2024. Construction is anticipated to begin in Fall 2024 and be completed in Fall 2025.

The City was awarded $1,080,000 for the construction of the Warner Avenue Flood Protection Project. This project features the upgrade of existing City stormdrain on Warner Avenue, from Oak Street to Standard Avenue. Construction of the new stormdrain will be completed as part of the Warner Avenue Phase II Improvements Project. The project will increase the capacity of the City’s stormdrain to reduce flooding and includes storm water treatment devices. Construction is anticipated to begin in Winter 2024 and be completed in Fall 2025.

On January 24, 2022, the City Council adopted Resolution 2022-001, which authorized the Executive Director of the Public Works Agency to execute funding agreements with Department of Water Resources (DWR) for the projects. On October 28, 2022, staff was notified that the City was awarded funding for the projects (Exhibits 1 & 2).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. For the Rousselle Street Flood Projection Project, the project design consultant will assess the environmental impact of this project in compliance with the California Environmental Quality Act (CEQA). For the Warner Avenue Flood Protection Project, CEQA analysis is complete and Environmental Impact Report No. 2012101004 was filed.

FISCAL IMPACT
Staff is requesting City Council approval of appropriation adjustments to recognize the Prop 68 FMPRA funding of $5,755,000 from DWR into the PWA Enterprise Capital Grants, State Grant-Direct Revenue Account (No.16417002-52025) and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building (No.16417640-66220). With approval of the amendments to the FY 2022- 23 Capital Improvement Program, funds will be budgeted and available for expenditure in FY 2022-23 (Exhibits 3 & 4). The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2023-24.

City Council 28 – 2 6/6/2023
Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023

Page 3 ends

The following table summarizes the funds budgeted and available for expenditure to deliver this project.

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Descriptio
n
Accounting Unit,
Account No.

Description
Amount
2022-23 16417640-66220
(23-6627)
PWA
Enterprise
Capital
Grants
Public Works – Water
Quality and Control,
Improvements Other
Than Building
$4,675,000
2022-23 16417640-66220
(23-6628)
PWA
Enterprise
Capital
Grants
Public Works – Water
Quality and Control,
Improvements Other
Than Building
$1,080,000
Total $5,755,000

EXHIBIT(S)

1. Prop 68 FMPRA Award Letter for Rousselle Street Flood Protection Project

2. Prop 68 FMPRA Award Letter for Warner Avenue Flood Protection Project

3. Rousselle Street Flood Protection Project FY 2022-23 CIP Sheet

4. Warner Avenue Flood Protection Project FY 2022-23 CIP Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 28 – 3 6/6/2023
STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES
1416 NINTH STREET, P.O. BOX 942836
SACRAMENTO, CA 94236-0001
(916) 653-5791
October 28, 2022
Craig Foster
NPDES Manager
20 Civic Center Plaza (M-22)
Santa Ana, CA – 92701
Transmitted via email: [email protected]
Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package
This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects.

DWR is pleased to inform City of Santa Ana that the Rousselle Street Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $4,675,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award.

For DWR to begin this process, please confirm the above addressee and address for this project. Within 90 days, the City of Santa Ana shall provide a written response to DWR acknowledging the following:
 Financial capacity to complete the project and has not been subject to any financial issues found in audits.
 Acceptance of the State funding, therefore DWR may encumber the funds.

In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature.

For DWR to send documents to you via DocuSign, we need your permission and consent.

If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization’s official letterhead signed by the DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 City Council 28 – 4 6/6/2023
authorized representative consenting to the use of DocuSign for all transactions related to this award.

Please submit the requested information electronically to the DWR Project Manager, Pavithra Prakash at [email protected]. If you have any questions, please contact the FMPRA Program Manager, Mehdi Mizani, at [email protected].

Sincerely,
Sami Nall, P.E. Acting Manager
Statewide Grant Program Section
cc:
 Michael Mierzwa, P.E., Manager, Floodplain Management Branch  Kenny Nguyen, [email protected]
DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 City Council 28 – 5 6/6/2023
STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES
1416 NINTH STREET, P.O. BOX 942836
SACRAMENTO, CA 94236-0001
(916) 653-5791
October 28, 2022
Craig Foster
NPDES Manager
20 Civic Center Plaza (M - 22)
Santa Ana, CA – 92701
Transmitted via email: [email protected]
Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package
This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects.

DWR is pleased to inform City of Santa Ana that the Warner Avenue Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $1,080,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award.

In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature.

For DWR to send documents to you via DocuSign, we need your permission and consent.

If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization’s official letterhead signed by the DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 City Council 28 – 6 6/6/2023
authorized representative consenting to the use of DocuSign for all transactions related to this award.

Sincerely,
Sami Nall, P.E. Acting Manager
Statewide Grant Program Section
cc:
 Michael Mierzwa, P.E., Manager, Floodplain Management Branch  Kenny Nguyen, [email protected]
DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 City Council 28 – 7 6/6/2023
(;+,%,7ꢀꢁ
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT TITLE:

Rousselle Street Flood Protection
Project
PROJECT DESCRIPTION: PROJECT NEED:

Design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrain on Rousselle Street, from Warner Avenue to St Gertrude Place, and was identified in the City’s 2018 Storm Drain Master Plan as one of the top 10 recommended capital projects.

The City experiences significant flooding during intense rain events, which has negative impacts on vehicles and pedestrian travel, business operations, and causes property damage. The project will increase the capacity of the City’s stormdrain system to reduce flooding and also includes stormwater treatment devices. PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Storm Drain/Water Quality

LOCATION MAP

PROJECT COSTS
Construction
FY 22/23
4,280,000
365,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Engineering
Planning 30,000
TOTAL 4,675,000
SOURCE OF FUNDS FY 22/23
4,675,000
4,675,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
DWR Prop 68 FMPRA - - - - - -

TOTAL - - - - - -
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering Craig Foster, NPDES Manager 06-June-2023 City Council 28 – 8 6/6/2023
(;+,%,7ꢀꢁ
CITY OF SANTA ANA FY 22/23CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT TITLE: PROJECT DESCRIPTION: PROJECT NEED:

Warner Ave Flood Protection Project This project features the upgrade of existing City stormdrain on Warner Avenue, from Oak Street to Standard Avenue. Construction of the new stormdrain will be completed as part of the Warner Avenue Phase II Improvements Project. Project will increase the capacity of the City's stormdrain to reduce flooding and include stormwater treatment devices.

PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Storm Drain/Water Quality

LOCATION MAP

PROJECT COSTS
Construction
FY 22/23
1,000,000
50,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Engineering
Planning 30,000
TOTAL 1,080,000
SOURCE OF FUNDS FY 22/23
1,080,000
1,080,000
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
DWR Prop 68 FMPRA - - - - - -

TOTAL - - - - - -
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering David Ramirez, Associate Engineer 06-June-2023 City Council 28 – 9 6/6/2023
Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 29
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Interpretive Displays at Santiago Creek EcoCenter

AGENDA TITLE
Approve an Agreement with Color-Ad, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Color-Ad, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a three-year period with the option of two 1-year renewals, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.

DISCUSSION
The Santiago Creek EcoCenter is located within Santiago Park Nature Reserve. The center has an exhibit hall displaying information about the local watershed, wildlife, and cultural history. The building and facilities are operated and programmed as a satellite facility of the Santa Ana Zoo, a division of the Parks, Recreation, and Community Services Agency. Santa Ana Zoo staff are assigned to and rotate between the zoo and EcoCenter cross-pollinating services and programs.

On December 14, 2022, the Parks, Recreation, and Community Services Agency (PRCSA) issued a Request for Proposals (RFP) to design, fabricate, and install interpretive exhibits at Santiago Creek EcoCenter. This project seeks to transform the interpretive hall into a dynamic space for the public to engage with the natural history of the creek, conservation action, habitat restoration, and the cultural history of the region.

The intent is to contract with a firm to produce beautiful and educational displays that stand the test of time and make our community go “WOW!” Conceptual deliverables include museum-style displays on our watershed, augmented reality exhibits, a tree climber zone, and live animals displays, amongst other elements.

City Council 29 – 1 6/6/2023
Installation of Interpretive Displays at Santiago Creek EcoCenter

Page 2 ends

Public Outreach and Contractor Participation
During the course of the RFP process, 250 vendors were notified, 49 vendors downloaded the RFP, and five vendors submitted a proposal. There were no proposals submitted from local Santa Ana businesses. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP: Narrative Proposal, Experience, Cost Proposal, and References. The results of the RFP evaluation were as follows:

Rank Bidder’s Name Location
1 Color-Ad, Inc. Manassas, VA
2 Creo IA Woodinville, WA
3 Astound Group Ontario, Canada
4 Taylor Studios Rantoul, IL
5 World of Wow Denton, TX
The top-ranking firms were invited for interviews to clarify any questions arising during review of the proposals. After ratings were finalized, staff at the Santa Ana Zoo worked with Color-Ad, Inc. to finalize design and fabrication schedule.

FISCAL IMPACT
Funds are budgeted and available in the following account for the specified year. All funds are available for expenditure in Fiscal Year 2022-23; however, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2023- 24 for expenditure.

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 01213020-66220
(22-2768)
Cannabis
Public Benefit
Fund
PRCSA Youth
Services-Improvements
Other than Building
$900,000

EXHIBIT(S)

1. Agreement
Submitted By: Hawk Scott, Executive Dir. of Parks, Recreation and Community Services
Approved By: Kristine Ridge, City Manager
City Council 29 – 2 6/6/2023
City Council 29 – 3 6/6/2023
City Council 29 – 4 6/6/2023
City Council 29 – 5 6/6/2023
City Council 29 – 6 6/6/2023
City Council 29 – 7 6/6/2023
City Council 29 – 8 6/6/2023
City Council 29 – 9 6/6/2023
City Council 29 – 10 6/6/2023
City Council 29 – 11 6/6/2023
City Council 29 – 12 6/6/2023
City Council 29 – 13 6/6/2023
City Council 29 – 14 6/6/2023
City Council 29 – 15 6/6/2023
City Council 29 – 16 6/6/2023
City Council 29 – 17 6/6/2023
City Council 29 – 18 6/6/2023
City Council 29 – 19 6/6/2023
City Council 29 – 20 6/6/2023
City Council 29 – 21 6/6/2023
City Council 29 – 22 6/6/2023
City Council 29 – 23 6/6/2023
City Council 29 – 24 6/6/2023
City Council 29 – 25 6/6/2023
City Council 29 – 26 6/6/2023
City Council 29 – 27 6/6/2023
City Council 29 – 28 6/6/2023
City Council 29 – 29 6/6/2023
City Council 29 – 30 6/6/2023
City Council 29 – 31 6/6/2023
City Council 29 – 32 6/6/2023
City Council 29 – 33 6/6/2023
City Council 29 – 34 6/6/2023
City Council 29 – 35 6/6/2023
City Council 29 – 36 6/6/2023
City Council 29 – 37 6/6/2023
City Council 29 – 38 6/6/2023
City Council 29 – 39 6/6/2023
City Council 29 – 40 6/6/2023
City Council 29 – 41 6/6/2023
City Council 29 – 42 6/6/2023
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City Council 29 – 72 6/6/2023
Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events

AGENDA TITLE
Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement not-to-Exceed Amount by $65,000 through March 31, 2025, for a New Total not-to-Exceed Amount of $215,000 (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement not-to-exceed amount by $65,000, through March 31, 2025, for a new total not-to-exceed amount of $215,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.

DISCUSSION
On April 5, 2022, the City of Santa Ana awarded an agreement to California Barricade Rentals, Inc. for traffic control equipment and services at City events. The award was made through a competitive Request for Proposals process where California Barricade Rentals, Inc. was selected. At the time the agreement was awarded, funding for the 5K event had not been secured since the FY 2022-23 budget was approved in June 2022.

The current agreement was able to cover the amount for the April 2023 5K/10K event, but an increase in the agreement is needed to accommodate events for the next fiscal year.

As part of the amendment, the Police Department expects to engage California Barricade Rentals, Inc. for the City’s Easter Day Cruiser Event and other future Police Department community events requiring these services. Of the $65,000 amendment, $40,000 will be allocated to Parks and Recreation, while $25,000 will be allocated to the Police Department.

FISCAL IMPACT
Funds are budgeted and available in the following accounts for the specified year.

Additionally, since the annual amounts are removed from the agreement, expenditure amounts may differ from year to year, but will remain within the total agreement amount.

City Council 30 – 1 6/6/2023
Agreement Amendment with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events
June 6, 2023

Page 2 ends

Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-23 01114405-
62300
General
Fund
Police Dept-Traffic
Contractual ServicesProfessional
$15,000
Funds will be budgeted and made available in the following accounts for the specified year.

Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-
62300
General
Fund
PRCSA-Recreation and
Community ServicesContractual Services
Professional
$40,000
FY 23-24 01114405-
62300
General
Fund
Police Dept-Traffic
Contractual ServicesProfessional
$25,000

EXHIBIT(S)

1. Amendment to Agreement
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services
Approved By: Kristine Ridge, City Manager
City Council 30 – 2 6/6/2023

Page 1 of 2 ends

FIRST AMENDMENT TO AGREEMENT WITH CALIFORNIA BARRICADE
RENTALS, INC., TO PROVIDE TRAFFIC CONTROL EQUIPMENT AND SERIVCES

TO THE CITY OF SANTA ANA
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on June 6, 2023, by and between California Barricade Rentals, Inc., a California corporation dba California Barricade (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. Following Request for Proposal (“RFP”) No. 21-139, the parties entered into Agreement No. A-2022-049 (“Agreement”) dated April 5, 2022, to retain a qualified contractor to provide traffic control equipment and services for the City’s Parks, Recreation, and Community Services Agency.

B. The Agreement is in full force and effect through March 31, 2025.

C. The parties now wish to amend the Agreement to remove the annual compensation language in favor of a total Agreement amount and increase the compensation under the Agreement by $65,000 for additional events.

The Parties therefore agree:

1. Section 2.a., Compensation, is hereby amended to read in its entirety:

City neither warrants nor guarantees any minimum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C, attached hereto an incorporated by reference. The total compensation for services provided under RFP 21-139 shall not exceed Two Hundred, Fifteen Thousand Dollars and Zero Cents ($215,000).

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

Jennifer L. Hall Kristine Ridge
City Clerk City Manager
[signatures continued on next page]
City Council 30 – 3 6/6/2023

Page 2 of 2 ends

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:

Deputy City Attorney Title:

RECOMMENDED FOR APPROVAL
______________________________
Hawk Scott
Executive Director
Parks, Recreation and Community Services Agency
Chief Administrator
Joni Watson
City Council 30 – 4 6/6/2023
Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Approve an Agreement with Community SeniorServ, Inc., dba Meals on Wheels Orange County for the Senior Meals Program

AGENDA TITLE
Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total Not-to-Exceed Amount of $100,000 (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (home-delivered meals and lunch cafe programs) and $9,700 for additional as-needed services, for a total not-to-exceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non- substantive changes approved by the City Manager and City Attorney.

DISCUSSION
Meals on Wheels Orange County (MOW) is responsible for offering home-delivered meals and senior lunch programs in the City of Santa Ana. MOW diligently prepares and delivers three nutritious meals per day directly to the homes of seniors who are homebound, frail, or socially isolated within the City. The meals are carefully planned by a registered dietician to ensure they meet 100 percent of the U.S. Nutritional Recommended Daily Allowance. The meal plan includes a balanced breakfast, a cold lunch, and a frozen dinner. In addition to providing nourishment, MOW's clients also benefit from regular contact with the delivery staff, as well as calls and/or visits from caseworkers who regularly assess their well-being.

The senior lunch program helps alleviate poor nutrition among the elderly population, especially prevalent among those who live alone and/or on a limited income. This nutrition program is normally available at two sites in Santa Ana (Santa Ana Senior Center and Southwest Senior Center) and seeks to enhance the physical and mental well-being of the elderly population by:
 Encouraging a sense of dignity
 Providing stimulating activities and volunteer opportunities  Augmenting participants’ financial resources by providing donation-based meals City Council 31 – 1 6/6/2023
Approve an Agreement with Community SeniorServ, Inc. dba Meals On Wheels Orange County for the Senior Meals Program
June 6, 2023

Page 2 ends

The agreement also provides $9,700 for as-needed meals/services during the term of the contract for special senior programs that may occur.

As part of the FY 2023-24 budget process, $100,000 in General Fund monies was proposed to be included in the Parks, Recreation and Community Services Agency’s budget to provide these programs to Santa Ana seniors.

FISCAL IMPACT
Funds will be budgeted and made available in the following account for the specified year:

Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-62300 General Fund PRCSA-Recreation & Comm.

Svc,
Contractual Services-Professional
$100,000

EXHIBIT(S)

1. Agreement
Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services
Approved By: Kristine Ridge, City Manager
City Council 31 – 2 6/6/2023

Page 1 of 10 ends

AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

COMMUNITY SENIORSERV, INC DBA MEALS ON WHEELS ORANGE COUNTY

FOR THE SENIOR MEALS PROGRAM
THIS AGREEMENT is made and entered into on this 6th day of June, 2023 by and between Community SeniorServ, Inc. a California nonprofit corporation doing business as Meals on Wheels Orange County (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The City desires to retain Contractor to participate in delivering meals to homebound senior residents and providing meals for senior residents at City senior centers.

B. Contractor represents that Contractor is able and willing to provide such services to the City.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall deliver a total of three nutritious meals, five days a week, to participants’ homes along with case management services through the Home Delivered Meal Program (“HDM”). In addition, Contractor will deliver nutritional lunches to participants at the Southwest Senior Center and the Santa Ana Senior Center as part of the Lunch Café (Grab & Go) Program.

All participants in the program will be enrolled through the City of Santa Ana Parks, Recreation and Community Services Agency. Programs shall operate as outlined in the attached Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000). This sum is comprised of (1) the base amount of $90,300 and (2) a contingency in the amount of $9,700 for additional services at the City’s sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of proper City Council 31 – 3 6/6/2023

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invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City.

3. TERM
This Agreement shall commence on July 1, 2023 and terminate on June 30, 2024, unless terminated earlier in accordance with Section 15, below. The parties agree that certain specified sections of this Agreement will survive termination or expiration of the Agreement.

4. INDEPENDENT CONTRACTOR
Contractor and its employees, agents and officers shall, during the entire term of this Agreement, be construed to be independent contractors and not employees of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

Contractor is not an agent, representative, or employee of the City and Contractor shall have no authority to act on behalf of the City.

5. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
a. Minimum Scope and Limit of Insurance:
(1) Commercial General Liability Insurance (“CGL”). Contractor shall procure and maintain Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability. ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage.

City Council 31 – 4 6/6/2023

Page 3 of 10 ends

(3) Worker’s Compensation Insurance. In accordance with California State law, Contractor, if Contractor has any employees, is required to be insured against liability for worker’s compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer’s liability insurance with limits not less than $1,000,000 per accident.
(4) Sexual Abuse or Molestation (SAM) Liability. If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $100,000 per occurrence or claim and with a limit no less than $1,000,000 per occurrence or claim for the organization. (5) Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
b. Other Insurance Provisions
(1) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor’sinsurance (at least as broad asISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used).
(2) Primary Coverage. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers,officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3) Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
(4) Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such City Council 31 – 5 6/6/2023

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insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(5) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
(6) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.

The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time.
(8) Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.
(9) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

6. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and City Council 31 – 6 6/6/2023

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(2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. This indemnification provision shall survive expiration or termination of this Agreement.

7. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. This records provision shall survive expiration or termination of this Agreement.

8. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. This confidentiality provision shall survive expiration or termination of this Agreement.

City Council 31 – 7 6/6/2023

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9. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

10. BACKGROUND CHECK
Contractor shall not assign any employee, agent, subcontractor or volunteer to provide services pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required to register as a sex offender under California Penal Code Section 290 et seq, has a conviction for any crime of moral turpitude, has a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 1192.7(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266c, 266h, 266i, 266j, 267, 269, 272, 273a, 273ab, 273d, 285, 286, 288, 288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3, 311.4, 311.10, 311.11, 314, 347(a), 368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022.53, 11418(b)(1) or (b)(2); Business and Professions Code Section 729. Failure to comply with this Section shall be grounds for immediate termination of this Agreement.

11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
With copy to: Executive Director
Parks, Recreation and Community Services
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: Community SeniorServ, Inc. dba Meals on Wheels Orange County Attn: Holly Hagler, President & CEO
1200 N. Knollwood Circle
Anaheim, CA 92801
City Council 31 – 8 6/6/2023

Page 7 of 10 ends

Fax (714) 220-1374
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.

12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, it may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services, which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

15. TERMINATION
This Agreement may be terminated by the City upon fifteen (15) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to the effective date of termination.

City Council 31 – 9 6/6/2023

Page 8 of 10 ends

16. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

17. JURISDICTION-VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. This jurisdiction provision will survive expiration or termination of this Agreement.

18. LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. COMPLIANCE WITH LAWS
Contractor shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section.

20. SEVERABILITY
In the event that one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the parties hereunder.

City Council 31 – 10 6/6/2023

Page 9 of 10 ends

21. EXHIBITS
All Exhibits referenced herein and/ or attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

22. AUTHORITY
The person(s) executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement, the parties hereto are formally bound by the provisions of this Agreement.

23. COUNTERPARTS
This Agreement may be executed by the parties hereto in separate counterparts, each of which when executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of a number of copies hereof each signed by less than all, but together signed by all of the parties hereto.

24. ELECTRONIC SIGNATURES
This Agreement and counterparts of this Agreement may be executed and delivered by facsimile or other electronic means by any of the parties to this Agreement. The facsimile, email, or other electronically delivered signatures of the parties shall be deemed to constitute original signatures.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
________________________ _________________________
Jennifer L. Hall Kristine Ridge
City Clerk City Manager

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO
City Attorney
By: _____________________ ____________________________
Brandon Salvatierra Holly Hagler
Deputy City Attorney President & CEO
[signatures continued on next page]
City Council 31 – 11 6/6/2023

Page 10 of 10 ends

RECOMMENDED FOR APPROVAL
____________________________
Hawk Scott
Executive Director
Parks, Recreation and Community Services Agency
City Council 31 – 12 6/6/2023

EXHIBIT A
City Council 31 – 13 6/6/2023
Exhibit A
Name of Organization
Name of Funded Program
Annual Accomplishment Goal
City of Santa Ana
Scope of Work
Meals on Wheels Orange County
Home Delivered and Lunch Cafe Programs
I. Total number of unduplicated Participants (Santa Ana and Non-Santa Ana participants) anticipated to be served by the funded program, named above, during the contract period, from July 1, 2023 - June 30, 2024.

Participants
II. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the contract period, from July 1, 2023 - June 30, 2024.

Participants
Program and Funding Description
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.

What specific activities will be undertaken during the contract period? Please be concise in your response. Only the viewable space will print.
400
4250
For FY 23-24, Santa Ana discretionary funds not to exceed $100,000 ($90,300 for base services [Home Delivered Meals and Lunch Cafe Programs] and $9700 for additional as needed services) will be utilized to help fund the raw food costs of home delivered and Lunch Cafe meals to Santa Ana older adult participants from July 1, 2023 - June 30, 2024.

Home Delivered Meal Program:

Participants in the HDM Program will receive three nutritious meals, 5 days a week delivered to their home along with case management services. Paid and volunteer drivers will deliver meals. Eligibility and case management services will be provided by Meals on Wheels Orange County Case Managers. Participants will also have accessto otherservices at no charge including in-home services, respite services, home safety equipment, and other resources.

Lunch Cafe Program:

Participantsin this Program will be provided with nutritional lunches at two sites in Santa Ana - Southwest Senior Center and Santa Ana Senior Center.

Additional As-Needed Services:

During the course of the year, the City conducts programs/services that may require additional meals to be provided that are beyond the scope of the programs listed above. In such instances, the City will request a quote from Community SeniorServ (dba Meals on Wheels Orange County) for additional cost and use contingency funds included in the total agreement amount.

City Council 31 – 14 6/6/2023
Exhibit A
Schedule of Performance
Estimate the number of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12- month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. If they were served in quarter 1, do not count them again in quarter 2) Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April 1 -June 30
Estimated Invoicing
Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April 1 -June 30
Participants
Participants
Participants
Participants
Total unduplicated Santa Ana Participantsto be served.

Total including contingency
100
100
100
100
400
$25,000
$25,000
$25,000
$25,000
$ 100,000.00
City Council 31 – 15 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 32
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: First Amendment for Infield Ball Diamond Maintenance

AGENDA TITLE
Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to non-substantive changes approved by the City Manager and the City Attorney.

DISCUSSION
As of July 1, 2022, park maintenance functions have transferred from the Parks, Recreation, and Community Services Agency (PRCSA) to the Public Works Agency (PWA). PWA’s Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities.

On October 7, 2019, PRCSA released a Request for Proposal (RFP) for baseball and softball diamond infield maintenance services, and on January 21, 2020, Major League Infields, Inc. was awarded the contract for Districts 1, 3, and 4. They have provided continuous maintenance services at City parks. Their highly professional and prompt response has been instrumental in keeping softball and baseball diamonds preserved and functioning for sports leagues and park users.

With the adoption of the City’s FY 2022-23 budget, the City Council approved an additional $2.5 Million for park maintenance. Over the years, there has been a need for an increased level of maintenance services due to deferred maintenance. In an effort to maintain the fields’ safety and playability, Major League Infields, Inc. has provided highquality maintenance service to the City since its contract commencement in 2020. To fund the enhanced services, Staff recommends increasing the agreement amount by $80,000 (Exhibit 1).

City Council 32 – 1 6/6/2023
Amendment for Infield Ball Diamond Maintenance
June 6, 2023

Page 2 ends

FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.
.

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit, Account
Description
Amount
2022-23
(June) 01117651-62320 General
Fund
PWA-Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Grounds
$65,000
2023-24
(JulyJanuary) 01117651-62320 General
Fund
PWA-Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Grounds
$15,000
Total $80,000

EXHIBIT(S)

1. Amendment Agreement with Major League Infields, Inc.

Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 32 – 2 6/6/2023

Page 1 of 1 ends

FIRST AMENDMENT TO AGREEMENT WITH MAJOR LEAGUE INFIELDS, INC.

THIS FIRST AMENDMENT to the above-referenced agreement is entered into on June 6, 2023, by and between Major League Infields, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2020-004 (“Agreement”) dated January 21, 2020, to retain a qualified consultant to provide infield ball diamond maintenance for City parks in districts 1-4.

B. The Agreement is in full force and effect through January 31, 2024.

C. The parties now wish to amend the Agreement to increase the compensation under the Agreement for deferred maintenance and unforeseen weather-related maintenance.

The Parties therefore agree:

1. Section 2.a., Compensation, is hereby amended to increase the total amount to be expended under the remaining term of the Agreement by $80,000. This sum is comprised of (1) a base amount of $65,000 and (2) a contingency of $15,000 for services to be exercised at the City’s sole discretion. The total not-to-exceed amount of the Agreement shall be $1,374,507.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

Jennifer L. Hall Kristine Ridge
City Clerk City Manager

APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra David R. Johnson
Deputy City Attorney President

RECOMMENDED FOR APPROVAL
______________________________
Nabil Saba
Executive Director
Public Works Agency
EXHIBIT 1
City Council 32 – 3 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 33
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services

AGENDA TITLE
Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (Non-General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On June 15, 2021, the City entered into agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. The primary purpose of these agreements is for spill response, hazardous waste disposal, and storm drain facility maintenance services.

On October 5, 2021, the City entered into the first agreement amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. to provide COVID-19 City Council 33 – 1 6/6/2023
Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 6, 2023

Page 2 ends

Sanitization Services. The term of the first agreement amendment expired on June 14, 2022 and these services are no longer being provided.

During the severe storms that impacted the City this winter, excess trash, debris, and sediment was mobilized into the City’s storm drain system and additional storm drain facility maintenance is required. A second agreement amendment is necessary to increase the expenditure capacity to facilitate these services. (Exhibits 1 and 2).

FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration:

Ocean Blue Environmental Services, Inc.

Second Agreement Amendment
Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account Description Amount
2022-23
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract ServicesProfessional
$100,000
2023-24
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract ServicesProfessional
$100,000
SUBTOTAL $200,000
Optional Extension Period (June 15, 2024, through June 14, 2026) Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account Description Amount
2024-25
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract ServicesProfessional
$100,000
2025-26
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract ServicesProfessional
$100,000
SUBTOTAL $200,000
SECOND AGREEMENT AMENDMENT TOTAL $400,000
City Council 33 – 2 6/6/2023
Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 6, 2023

Page 3 ends

United Storm Water, Inc.

Second Agreement Amendment
Fiscal
Year
Accounting
Unit –
Account No.

EXHIBIT(S)

1. Second Amendment to Agreement with Ocean Blue Environmental Services, Inc.

2. Second Amendment to Agreement with United Stormwater, Inc.

Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 33 – 3 6/6/2023
1 SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL

RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY

MAINTENANCE SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on June 6, 2023, by and between Ocean Blue Environmental Services, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2021-097-01, dated June 15, 2021, by which Consultant agreed to provide spill response, hazardous waste disposal, and storm drain facility maintenance services (“Agreement”). The term of the Agreement is for three years with the option to extend for a one (1) two (2) year period. This Agreement remains in effect.

B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and storm drain facility maintenance services.

C. On October 5, 2021, the parties entered into First Amendment No. A-2021-198, by which the Agreement was amended to expand the scope of services and adjust the amount to be expended under the Agreement. The term of the First Amendment expired on June 14, 2022.

D. The parties now wish to further adjust the amount to be expended under the Agreement.

The Parties therefore agree:

1. Section 2, Compensation, is amended to increase the annual amount from $350,000 to $450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension option.

2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
_______________________________ ______________________________ Jennifer L. Hall Kristine Ridge
City Clerk City Manager
[Signatures continued on the next page]
City Council 33 – 4 6/6/2023
2 APPROVED AS TO FORM CONSULTANT
Sonia R. Carvalho
City Attorney
By:___________________________ _______________________________ Jose Montoya Name:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba, PE
Executive Director
Public Works Agency

JUSTIN LEE

PRESIDENT
City Council 33 – 5 6/6/2023
1 SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL

RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY

MAINTENANCE SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on June 6, 2023, by and between United Storm Water, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2021-097-02, dated June 15, 2021, by which Consultant agreed to provide spill response, hazardous waste disposal, and storm drain facility maintenance services (“Agreement”). The term of the Agreement is for three years with the option to extend for a one (1) two (2) year period. This Agreement remains in effect.

B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and storm drain facility maintenance services.

C. On October 5, 2021, the parties entered into First Amendment No. A-2021-199, by which the Agreement was amended to expand the scope of services and adjust the amount to be expended under the Agreement. The term of the First Amendment expired on June 14, 2022.

D. The parties now wish to further adjust the amount to be expended under the Agreement.

The Parties therefore agree:

1. Section 2, Compensation, is amended to increase the annual amount from $350,000 to $450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension option.

2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
_______________________________ ______________________________ Jennifer L. Hall Kristine Ridge
Clerk of the Council City Manager
[Signatures continued on the next page]
City Council 33 – 6 6/6/2023
2 APPROVED AS TO FORM CONSULTANT
Sonia R. Carvalho
City Attorney
By:___________________________ _______________________________ Jose Montoya Name:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba, PE
Executive Director
Public Works Agency
City Council 33 – 7 6/6/2023
Public Works Agency
www.santa-ana.org/public-works
Item # 34
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: On-Call Space Planning and Architect Consultant Services

AGENDA TITLE
Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for On-call Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually

RECOMMENDED ACTION
Authorize the City Manager to execute the second amendments to the agreements for on-call space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to non-substantive changes as approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Fleet, Facilities and Park Services Division oversees various City facility improvements including, but not limited to, the reconfiguration of office spaces, modifications to existing floor plans, and the addition of workstations. As such, on-call space planning and architectural services are needed to complete this type of work. Additionally, construction management, mechanical and electrical engineering, move-management, and Americans with Disabilities Act survey services are sometimes needed, and are also included in the scope of work for these on-call consultant agreements.

On March 30, 2020, the Public Works Agency issued Request for Proposals (RFP) 20- 040 for consultants to provide on-call space planning and architectural services. The RFP was advertised on the City’s online bid management and publication system, with bids due on April 20, 2020. Fifty-eight vendors downloaded the project documents.

Twenty-five proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. In accordance with the RFP, staff recommended City Council 34 – 1 6/6/2023
Amend Agreement for On-call Space Planning and Architect Consultant Services June 6, 2023

Page 2 ends

Santa Ana City CouncilJune 6, 2023

Santa Ana City Council
June 6, 2023