Agenda packet — Santa Ana City Council, March 19, 2024 (part 3 of 4)

Program Implementation Status pursuant to GC Section 65583 38 39
40 41

12. Historic Program and
Ordinance
A. Implement the historic preservation
program and associated ordinances and
incentives, including Mills Act, design
review, etc., with a goal of entering into
contract with and/or renewing at least 20
historic resource preservation
agreements annually during the
planning period.

Annually
The Planning Division continues to implement the City's historic preservation program and ordinances. The Historic Preservation program is continually being implemented. Staff is actively working on revising the Mills Act Program’s monitoring methods (which require minimum 5-year inspections/reporting per state code), by including program-wide outreach efforts and tailored outreach requesting self-reporting for long-standing Mills Act agreements.

12. Historic Program and
Ordinance
B. Proactively reach out to at least 20
owners of properties eligible for
placement on the local register of
historic properties annually to
encourage voluntary listing and
preservation of resource during the
planning period.

Annually Under the revamped Historic Preservation program, this action will begin to be implemented in the 2024 year.

13. Historic Home
Rehabilitation Incentive
A. Seek new funding sources, including
grants and loans, that can be used or
leveraged with others funding sources
to focus preventive, rather than
corrective, repairs of historic homes and
complement the Mills Act program.
12/1/2023 No update for 2023.

13. Historic Home
Rehabilitation Incentive
B. Establish a fee reduction or waiver
program for low-income applicants to
ensure equitable access and
participation in the Mills Act Program.

The number of participants in the
program will be determined once
funding is secured.
12/1/2023 No update for 2023.

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A B C D
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Program Implementation Status pursuant to GC Section 65583 42 43
44 14. Transit Zoning Code /
Specific Development No.
84 (SD-84)
A. Update the development review
processes and standards for the plan
area to streamline and incentivize by-
right housing and mixed-use
developments.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will review and modify, if necessary, its review process to streamline and incentivize by-right development.

14. Transit Zoning Code /
Specific Development No.
84 (SD-84)
B. Through the City’s RFP for Affordable
Housing Development (see program No.
2), facilitate and encourage the
development in SD-84 plan area of a
variety of housing types and mix of
affordability levels, including for lower
income households using appropriate
incentives, such as awarding bonus
points to developers whose projects
provide at least 75% or more of the
number of units to extremely low-
income families at 30% AMI.

Annually
The Crossroads at Washington project is located in the SD-84 plan area. This project is underway and due to be completed in March 2024. The project was approved on June 21, 2022, when City Council approved two Loan Agreements for a total combined amount of $4,644,909, fifteen (15) project-based vouchers, a joint sixty-five (65) year Ground Lease, and a Development Impact Fee Deferral Agreement with Washington Santa Ana Housing Partners, L.P. for the development of the Crossroads at Washington affordable housing project located at 1126, 1136, & 1146 East Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-14 and 398-092-13). The City’s $4,644,909 financial assistance consists of: $3,007,489 in HOME Investment Partnerships Program funds and $1,637,420 in Neighborhood Stabilization Program funds. The Development Impact Fee Deferral Agreement with Washington Santa Ana Housing Partners, L.P. also defers approximately $652,717 of their development impact fees. The Crossroads at Washington project will have 85 new affordable units and 1 manager’s unit, with 42 three- and four-bedroom units for large families, and 43 one- and two-bedroom affordable units for persons experiencing homelessness. 100% of the units will be for extremely low- income households at 30% Area M di I

15. Metro East Mixed-Use
Overlay Zone (MEMU)
A. Update the development review
processes and standards for the plan
area to streamline and incentivize by-
right housing and mixed-use
developments.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will review and modify, if appropriate, its review process to streamline and incentivize by-right development.

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Program Implementation Status pursuant to GC Section 65583 45 46

15. Metro East Mixed-Use
Overlay Zone (MEMU)
B. Through the City’s RFP for Affordable
Housing Development (see program No.
2), facilitate and encourage the
development in MEMU plan area of a
variety of housing types and mix of
affordability levels, including for lower
income households using appropriate
incentives, such as awarding bonus
points to developers whose projects
provide at least 75% or more of the
number of units to extremely low-
income families at 30% AMI.

Annually No update for 2023.

16. Harbor Mixed-Use
Transit Corridor Specific
Plan (SP-2)
A. Update the development review
processes and standards for the plan
area to streamline and incentivize by-
right housing and mixed-use
developments.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will review and modify, if appropriate, its review process to streamline and incentivize by-right development.

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Program Implementation Status pursuant to GC Section 65583 47 48
49 16. Harbor Mixed-Use
Transit Corridor Specific
Plan (SP-2)
B. Through the City’s RFP for Affordable
Housing Development (see program No.
2), facilitate and encourage the
development in SP-2 plan area of a
variety of housing types and mix of
affordability levels, including for lower
income households using appropriate
incentives, such as awarding bonus
points to developers whose projects
provide at least 75% or more of the
number of units to extremely low-
income families at 30% AMI.

Annually No update for 2023.

17. General Plan
A. Implement, monitor, and review the
City’s General Plan and its elements, in
particular the Land Use Element, to
determine its effectiveness in facilitating
housing development as part of the
City’s General Plan Annual Progress
Report. If goals of the General Plan are
not being met, amend as needed.

April Annually
This report was presented to the City Council on March 19, 2024 and the City will continue to provide such report on an annual basis and amend the General Plan as needed.

18. Zoning Code Update
A. Comprehensively update the Zoning
Code and design standards to achieve
consistency with the updated General
Plan land use designations and goals,
and to comply with new state laws such
as AB 1397, AB 139, AB 101, AB 2162,
and the Employee Housing Act.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will analyze and, if appropriate, update its design standards.

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Program Implementation Status pursuant to GC Section 65583 50 51
52 53

19. Building Design
Standards
A. Create comprehensive objective
design standards as part of the Zoning
Code Update (see program 18) to
address the unique needs of
residential/mixed-use products and
provide a level of development design
certainty to the community and
developers alike.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will analyze and, if appropriate, update its design standards.

19. Building Design
Standards
B. Create new Active Design Guidelines
and accompanying incentives as part of
the Zoning Code Update (see program
18) to encourage and foster housing
designs that improve health and
wellness.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will analyze and, if appropriate, create Active Deisgn Guidelines and accompanying incentives.

20. Development Review
A. Create a checklist of healthy design
components based on the adopted
Active Design Guidelines in the Zoning
Code Update (see program 18) to allow
implementation healthy community
components into new projects.
6/1/2024
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will analyze and, if appropriate, create a checklist of healthy design components based on the adopted Active Design Guidelines.

20. Development Review
B. Develop recommendations for
additional resources to support
expedited and efficient development
project review, such as an applicant
guide or additional staffing.
12/1/2023
In 2023, PBA made two part-time planning positions available in an effort to expedite review and provide more efficient services at its public counter.

Additionally, PBA staff utilized funding secured through Orange County Council of Governments' (OCCOG's) Regional Early Planning Grant (REAP) to augment its ADU review program with consultant services. The consultant hired by OCCOG finalized their work at the end of 2023 and was able to review 131 ADU plans.

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Program Implementation Status pursuant to GC Section 65583 54 21. Affordable Housing
Incentives
A. Provide financial support and
technical assistance to nonprofit and for-
profit organizations that provide
affordable housing for extremely low-,
very low-, and low-income families in
Santa Ana.

Annually
In CY 2023, the City provided financial support and technical assistance to nonprofit and for-profit organizations that provide affordable housing for extremely low-, very low-, and low-income families in Santa Ana. Specifically, in July 2023 the City Council approved a pre-commitment (e.g. award) of $2,021,319 in Homeless Housing, Assistance and Prevention funds, and eight (8) project- based vouchers for Illumination Foundation for the development of the Intergenerational Housing Project located at 918 N. Bewley St. The City also offered them technical assistance in order for them to pursue additional funding from CalOptima. The Project includes the rehabilitation of two (2), two-story residential buildings that were previously utilized by The Lovers of the Holy Cross Sisters as a convent and preschool. The Developer will convert the two residential buildings into eleven (11) rental units comprised of two (2) one- bedroom units, seven (7) two-bedroom units, and two (2) three-bedroom units.

Two (2) one-bedroom units and six (6) two-bedroom units will be restricted to homeless transitional age youth (TAY) at or below 30% of the Area Median Income (“AMI”). The two (2) three-bedroom units will be structured as shared housing for homeless senior citizens at or below 50% of the AMI. One (1) two- bedroom unit will be unrestricted. The Developer also proposes to construct an Accessory Dwelling Unit (“ADU”) on the Site. The ADU will be used as office space for supportive services and programming functions. An existing preschool building is also located on the Site. The Developer proposes to work with Head Start to renovate and operate the preschool space. In October, 2023, the City Council authorized the Community Development Agency to release a FY 2023- 2024 Request for Proposals ("RFP # 23-156") to provide the development of affordable homeownership opportunities in the City of Santa Ana. Proposed developments were for the acquisition and rehabilitation of eligible properties for ownership housing units; acquisition and conversion of non-residential property to ownership housing units; and/or new construction of housing units for ownership housing. In particular, the City is interested in projects that will provide affordable homeownership opportunities. The RFP made $7,796,256, in available funds fromn the HOME Investment Partnerships ("HOME") Program.

The first review closed on December 15, 2023 and a second review is due on B-99

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Program Implementation Status pursuant to GC Section 65583 55 56

21. Affordable Housing
Incentives
B. Provide financial assistance to
support the acquisition, rehabilitation,
and new construction of properties to
preserve and increase affordable
housing opportunities for lower income
households through the following
programs: (1) Low and Moderate Income
Housing Asset Fund (LMIHAF) including
land assets owned by the Housing
Successor Agency; (2) Inclusionary
Housing Fund (Inclusionary); (3) HOME
Investment Partnerships Program
(HOME); (4) Community Development
Block Grant Program (CDBG); (5) Project-
Based Voucher Program (PBV); and (6)
HOME- American Rescue Plan (HOME-
ARP)
Annually
The affordable housing projects that were apporoved in CY 2022, Westview House, Crossroads at Washington, and WISEPlace, are currently under construction and due to be completed in CY 2024. The City provided financial assistance to support the acquisition, rehabilitation, and new construction of properties to preserve and increase affordable housing opportunities for lower income households. Specifically, as of the end of CY 2023, the City had six (6) affordable housing projects under construction, and two (2) affordable housing projects in pre-development. Each project was made possible through the financial assistance provided by the City.

21. Affordable Housing
Incentives
C. Issue a Request for Proposals (RFP)
annually for the development of
affordable housing in Santa Ana.

Proposed developments may be for
acquisition and rehabilitation of eligible
properties for rental and/or ownership
housing; acquisition and conversion of
nonresidential property to multifamily
housing units; and/or new construction
of housing units for rental and/or
ownership housing. The objective is to
finance the development of at least one
multifamily affordable housing project
per year.

Annually
In October 2023, the City Council authorized the Community Development Agency to release a FY 2023-2024 Request for Proposals ("RFP # 23-156") to provide the development of affordable homeownership opportunities in the City of Santa Ana. Proposed developments were for acquisition and rehabilitation of eligible properties for ownership housing units; acquisition and conversion of non-residential property to ownership housing units; and/or new construction of housing units for ownership housing. In particular, the City is interested in projects that will provide affordable homeownership opportunities. The RFP made $7,796,256, in available funds fromn the HOME Investment Partnerships ("HOME") Program. The first review closed on December 15, 2023 and a second review is due on April 1, 2024. One proposal was recieved and it is currently under review.

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Program Implementation Status pursuant to GC Section 65583 57 22. Extremely Low-Income
Housing
A. Provide financial support and
technical assistance to nonprofit and for-
profit organizations that provide
affordable housing for extremely low-
income households.

Annually & Ongoing
In CY 2023, the City provided financial support and technical assistance to nonprofit and for-profit organizations that provide affordable housing for extremely low-, very low-, and low-income families in Santa Ana. Specifically, in July 2023 the City Council approved a pre-commitment (e.g. award) of $2,021,319 in Homeless Housing, Assistance and Prevention funds, and eight (8) project- based vouchers for Illumination Foundation for the development of the Intergenerational Housing Project located at 918 N. Bewley St. The City also offered them technical assistance in order for them to pursue additional funding from CalOptima. The Project includes the rehabilitation of two (2), two-story residential buildings that were previously utilized by The Lovers of the Holy Cross Sisters as a convent and preschool. The Developer will convert the two residential buildings into eleven (11) rental units comprised of two (2) one- bedroom units, seven (7) two-bedroom units, and two (2) three-bedroom units.

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Program Implementation Status pursuant to GC Section 65583 58 59

22. Extremely Low-Income
Housing
B. Apply for additional funding and
provide other incentives as feasible to
support the production of affordable
housing for extremely low-income
households.

Annually & Ongoing
In CY 2023, the City did not have the opportunity to apply for additional funding to support the production of affordable housing for extremely low-income households. However, regarding other incentives, on July 19, 2023, the Orange County Housing Finance Trust (“OCHFT” or “Trust”) approved the creation of an Affordable Accessory Dwelling Unit (“ADU”) Loan Program. With a $4 million grant from CalOptima Health, the OCHFT launched an Affordable Accessory Dwelling Unit Loan Program at the end of August. This innovative program is designed to provide low-cost loans to homeowners, enabling them to construct new ADUs on their primary residences. By leveraging the recent statewide allowances for ADU construction, the OCHFT aims to expand access to income opportunities for homeowners while also providing much-needed affordable rentals exclusively for very low-income tenants with a priority on Section 8 voucher holders. As a result of the City of Santa Ana press releases and social media posts spearheaded by the Housing Division, the OCHFT reported that the most applications recieved for the grant program throughout the entire county came from City of Santa Ana residents.

22. Extremely Low-Income
Housing
C. Apply for opportunities to expand the
number of housing choice vouchers
provided by the Housing Authority, and
set aside at least 75% of vouchers for
extremely low-income households.

Annually & Ongoing
The Consolidated Appropriations Act of 2023 appropriated $50 million for new incremental vouchers pursuant to a method, as determined by the U.S.

Department of Housing and Urban Development (“HUD”), which included such factors as a severe cost burden, overcrowding, substandard housing for very low income renters, homelessness, and administrative capacity. Following this formula allocation, on August 3, 2023, the Housing Authority was awarded 24 new vouchers. On September 22, 2023, the Housing Authority received an allocation of $410,445 in additional Foster Youth to Independence HAP funds to assist up to 25 additional voucher holders
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Program Implementation Status pursuant to GC Section 65583 60 61

22. Extremely Low-Income
Housing
D. Through the City’s RFP for Affordable
Housing Development, award bonus
points to Developers whose projects
provide at least 75% or more for the
number of units for extremely low-
income families at 30% AMI.

Annually & Ongoing
In CY 2023, bonus points for Developers whose projects provide at least 75% or more for the number of units for extremely low-income families at 30% AMI did not apply to the RFP's issued.

23. Successor Housing
Agency
A. Provide and/or leverage Successor
Housing Agency funds with other
sources of funding to support the
production and/or rehabilitation of
affordable housing for extremely low-,
very low-, and low-income families.

Evaluate Availability
Annually
At the end of CY 2023, the City had a balance of $0 in Successor Housing Agency funding. The projects funded in CY 2022 with Successor Housing Agency funding are all underway and due for completion by the end of CY 2024.

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Program Implementation Status pursuant to GC Section 65583 62 63

23. Successor Housing
Agency
B. Set aside Successor Housing Agency
funding for the purpose of increasing,
improving and preserving the
community’s supply of low- and
moderate-income housing. The
Successor Housing Agency funding
sources are generated from proceeds
from the sale of former Redevelopment
Agency housing assets, residual
receipts from former Redevelopment
Agency assets (i.e. loans), and a portion
of the loan repayments from the former
Redevelopment Agency to the City. This
fund includes land assets owned by the
Housing Authority acting as the
Successor Housing Agency that must be
developed for affordable housing or
sold at or above fair market value to
increase the Low and Moderate Income
Housing Asset Fund
Evaluate Availability
Annually
At the end of CY 2023, the City had a balance of $0 in Successor Housing Agency funding. The projects funded in CY 2022 with Successor Housing Agency funding are all underway and due for completion by the end of CY 2024.

24. Density Bonus
Ordinance Update
A. Update the City's local density bonus
ordinance as part of the Zoning Code
Update (see program 18) in accordance
with recent changes to state law to
incentivize the development of
extremely low-, very low-, and low-
income rental units.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code update, the City will update the local Density Bonus regulations in accordance with state laws.

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Program Implementation Status pursuant to GC Section 65583 64 65
66 67

24. Density Bonus
Ordinance Update
B. Maintain up-to-date density bonus
information on the City’s website to
provide developers with information on
the opportunities to develop affordable
housing using state density bonus law.

Ongoing The City's Planning and Housing divisions webpages are up-to-date with density bonus information and procedures.

24. Density Bonus
Ordinance Update
C. Prepare and make density bonus
application determinations within three
months of application submittal to the
review/approval body, contingent upon
any other discretionary actions required
for approval of the project.

Ongoing The City's Planning and Housing divisions continue to review density bonus requests in a timely manner and in accordance with state law.

25. Affordable Housing
Opportunity & Creation
Ordinance (AHOCO)
A. Continue to offer incentives beyond
the requirements of the City’s
inclusionary housing ordinance, known
as the Affordable Housing Opportunity &
Creation Ordinance (AHOCO). The city
will continue to promote the program via
the City's website and with developers.

Every developer that brings a project
forward will be made aware of the
incentives available at the time.

Ongoing
The Community Development Housing Division continues to manage Inclusionary Housing Plans for new projects per the Affordable Housing Opportunity & Creation Ordinance (AHOCO). In CY 2023, the Housing Division updated the program manual and documents and updated the application to comply with the updated AHOCO.

25. Affordable Housing
Opportunity & Creation
Ordinance (AHOCO)
B. Collect and leverage in-lieu fees with
other sources to support the production
and/or rehabilitation of affordable
housing for extremely low-, very low-,
and low-income families with a goal of
funding eight projects for the planning
period.

Ongoing
In CY 2023, the City collected $834,000 in in-lieu fees which will be used for the development of housing affordable to low- and moderate-income households, with a reasonable amount spent on administrative or related expenses associated with the administration of the Ordinance.

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Program Implementation Status pursuant to GC Section 65583 68 69
70 71

25. Affordable Housing
Opportunity & Creation
Ordinance (AHOCO)
C. Monitor the level of housing
production and AHOCO qualifying
projects every two years. If production
levels fall below historic trends, take
actions to review and revise AHOCO
fees and requirements to ameliorate
potential constraints to development.

Every Two Years
In-lieu fees generated have been used to develop new affordable homeownership and rental housing opportunities as well as provide emergency shelter. Since inception, the Inclusionary Housing Fund has provided 202 units with a total of $16,938,250. There is also an additional $4,137,020 currently committed for the development of six (6) ownership units with Habitat for Humanity and funding for down payment assistance loans.

26. Adaptive Reuse
A. Evaluate, and if appropriate, amend
the Adaptive Reuse Ordinance as part of
the Zoning Code Update (see program
18) to remove potential constraints,
such as expanding the eligible areas and
structures.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will evaluate, and if appropriate, amend the Adaptive Reuse Ordianance to remove potential housing constraints and potentially expand the eligible areas and structures.

26. Adaptive Reuse
B. Proactively promote opportunities for
adaptive reuse of structures with
historic merit or otherwise suitable to be
converted to quality residential and
mixed-use projects to property owners
and interested developers on the City’s
website.

Ongoing The Planning Division continues to promote the Adaptive Reuse Ordinance at the Planning Counter and division webpage.

27. Variety of Household
Sizes Program
A. Establish guidelines as part of the
Zoning Code Update (see program 18)
for new housing development projects
to include a variety of unit sizes,
including units for large families, that
are affordable to extremely low-, very
low-, and low-income families.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City intends to establish guidelines for new housing development projects to include a variety of unit sizes, including units for large families, that are affordable to extremely low-, very low-, and low-income families.

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Program Implementation Status pursuant to GC Section 65583 72 73
74 27. Variety of Household
Sizes Program
B. Through the issuance of the annual
RFP for Affordable Housing
Development, the City will facilitate and
encourage the development of larger
rental and ownership units for families,
including lower and moderate-income
families, and the provision of childcare,
after-school care, and other services
when feasible, by including selection
criteria and points for projects that
significantly increases affordable
housing opportunities for large families
(three- and four-bedroom units). The
RFP for Affordable Housing
Development is released once per year,
with the objective of financing the
development of at least one multifamily
affordable housing project per year
Annually
At the end of CY 2023, the City currently has six (6) affordable housing projects under construction, and two (2) affordable housing projects in pre-development.

Projects under construction; Estrella Springs, Crossroads at Washington, Westview House, Habitat For Humanity (Lacy), WISEPlace and FX Residences.

Projects in pre-committment; Habitat for Humanity (washington), Richard Lehn Intergenerational Housing. Of the projects funded in CY 2022, the City facilitated and encouraged the development of larger rental and ownership units for families, including lower and moderate-income families, and the provision of childcare, after-school care, and other services when feasible, by including selection criteria and points for projects that significantly increases affordable housing opportunities for large families (three- and four-bedroom units).

28. Parking Study &
Management
A. Build on results of recent parking
studies and programs to identify need to
mitigate parking constraints for
affordable development and evaluate
residential/mixed-use standards. Utilize
the results of studies to inform parking
standards in the Zoning Code Update.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will comprehensively analyze recent parking studies and conduct new studies, as needed, to mitigate parking constraints on affordable housing developments and develop new parking ratios for housing and mixed-use developments.

28. Parking Study &
Management
B. Reevaluate the Residential Parking
Permit Program to provide an equitable
citywide permit parking program that
incorporates best practices and
complies with state law.
7/1/2023
PWA staff is conducting a comprehensive evaluation of the Permit Parking Program to update the program guidelines and requirements. the Public Works Traffic Engineering section has started conducting parking studies using a phone app that uses Automated License Plate Reader (ALPR) Technology. The study started in August 2023 and was completed in Janaury 2024.

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Program Implementation Status pursuant to GC Section 65583 75 76
77 28. Parking Study &
Management
C. Collaborate with SCAG in a Curb
Management Study to identify best
practices and pilot project for parking,
deliveries, and travel for all modes of
travel in the downtown.
12/1/2024 The Curb Managemet Study was completed in 2022.

28. Parking Study &
Management
D. Develop a pilot program to partner
with commercial property owners and
school districts to utilize parking at
centers and schools adjacent to
residential uses to expand parking
options for residential neighborhoods.
12/1/2023 City staff conducted research and kicked off this pilot program in 2023.

28. Parking Study &
Management
E. Work with OCTA and other
transportation agencies to develop
strategies that encourage the utilization
of alternatives to current parking
standards to lower the cost of housing,
support greenhouse gas and vehicle
miles traveled goals and recognize the
emergence of shared and alternative
transportation modes.
12/1/2023
Through the Zoning Code Update, the City will work with OCTA and other transportation agencies to develop strategies that encourage the utilization of alternatives to current parking standards to lower the cost of housing, support greenhouse gas and vehicle miles traveled goals and recognize the emergence of shared and alternative transportation modes.

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Program Implementation Status pursuant to GC Section 65583 78 29. Housing Choice
Voucher
A. Provide housing assistance payments
to eligible households in the Housing
Choice Voucher Program and adhere to
policies and procedures in the federal
regulations and in the Housing Choice
Voucher Program Administrative Plan.

Administer 100 percent of the funding
provided to the Housing Authority on an
annual basis for eligible households.

This includes Special Purpose Vouchers
including the Veterans Affairs
Supportive Housing Program,
Mainstream Voucher Program, Foster
Youth to Independence Program, and
Emergency Housing Voucher Program.

The objectives are to: (1) utilize 100
percent of the Annual Budget Authority
provided by HUD for each CY; (2) apply
for new funding opportunities for
additional vouchers; (3) retain High
Performer SEMAP status; and (4)
communicate on a regular basis with
active landlords by providing
information on key program updates.

Ongoing
In CY 2023, the Santa Ana Housing Authority utilized 100 percent of the Annual Budget Authority provided by HUD. Specifically, the Housing Authority utilized 103.2% of the Annual Budget Authority provided by HUD.

The Housing Authority applied for new funding opportunities for additional vouchers. Specifically, the Consolidated Appropriations Act of 2023 appropriated $50 million for new incremental vouchers pursuant to a method, as determined by the U.S. Department of Housing and Urban Development (“HUD”), which included such factors as a severe cost burden, overcrowding, substandard housing for very low income renters, homelessness, and administrative capacity. Following this formula allocation, on September 23, 2022, the Housing Authority was awarded 38 new vouchers. On September 22, 2023, the Housing Authority received an allocation of $410,445 in additional Foster Youth to Independence HAP funds to assist up to 25 additional voucher holders.

The Housing Agency retained High Performer SEMAP status as of the end of FYE June 30, 2023. Specifically, for FYE 6/30/2023, the Housing Authority will be certified as a High Performing Housing Authority. In July 2015, staff implemented a Quality Control Program for our Housing Authority that exceeds the minimum self-auditing requirements for SEMAP. Under this Quality Control Program, we audit randomly selected files and inspections on a monthly basis and provide this information back to our staff with continuous guidance and training. For SEMAP Indicator # 3, which measures if our casework is being completed accurately, correctly, and in compliance with the regulations, our team audited ten (10) times as many files as required by HUD for this fiscal year.

Specifically, for this indicator we audited a total of 372 randomly selected files even though our minimum number of files to be sampled based on HUD’s regulations is only 35 files. Each file was randomly selected using an unbiased, documented method, and the file was audited using the same auditing tool used by HUD auditors.

For SEMAP Indicator # 5, which measures if our housing inspections are being done completely, correctly, and in compliance with the regulations, our team audited twice as many inspections as required by HUD for this fiscal year.

B-109

City Council
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3/19/2024

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Program Implementation Status pursuant to GC Section 65583 79 80
81 30. Family Self-Sufficiency
A. Administer the Family Self-Sufficiency
program to empower and support
Housing Choice Voucher Program
participants to achieve economic
independence and self-sufficiency while
adhering to policies and procedures in
the federal regulations and in the FSS
Action Plan. Graduate at least two
families per year.

Ongoing
As of the end of December 2023, eight (8) new graduates completed the Family Self-Sufficiency Program. These eight graduates accumulated a combined total of $161,200 in escrow savings.

31. Preservation of At Risk
Housing
A. Annually monitor the status of at-risk
housing projects, specifically the
Warwick Square, Highland Manor, and
other projects that may have expiring
affordability covenants. Contact owners
of properties at risk of conversion within
one year of expiration to discuss City’s
desire and support to preserve projects
as affordable housing.

Ongoing
The City continues to monitor housing at risk of converting to market rate and continues to outreach to those property owners to identify financial incentives that will enable owners to maintain their properties as affordable housing. The City continues to monitor legislative initiatives that may impact its ability to meet its affordable housing goals. On December 31, 2022, the tenants at Warwick Square Apartments were issued a notice by the owner of the property as required by state law (Government Code Section 65863.10, subdivision (e)(2)), that, in three years, the rules that keep their rent affordable may no longer apply. In March, 2023, City Staff met with the owners of Warwick Square regarding the property at risk of conversion to discuss City’s desire and support to preserve projects as affordable housing. As of the end of CY 2023, the Owners had not yet confirmed the option they will choose prior to ending participation on December 31, 2025.

31. Preservation of At Risk
Housing
B. Coordinate with property owners to
ensure notices to tenants are sent out at
three years, twelve months, and six
months; educate tenants regarding
tenants’ rights and conversion
procedures pursuant to state law
(Government Code Section 65863.13).

Ongoing
In March 2023, City staff met with the owners of Warwick Square to discuss the City's interest in keeping the property affordable. A follow up meeting will be scheduled in CY 2024.

B-110

City Council
13 –
232
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 82 83

31. Preservation of At Risk
Housing
C. As resources are available, contact
agencies interested in purchasing
and/or managing at-risk units, including
entities from the State’s qualified
entities list.

Ongoing
In March 2023, City staff met with the owners of Warwick Square to discuss the City's interest in keeping the property affordable. A follow up meeting will be scheduled in CY 2024.

31. Preservation of At Risk
Housing
D. As resources are available, provide
technical assistance, financial or
regulatory assistance as feasible to
encourage and facilitate the
preservation of projects at risk of
conversion.

Ongoing
In March 2023, City staff met with the owners of Warwick Square to discuss the City's interest in keeping the property affordable. A follow up meeting will be scheduled in CY 2024.

B-111

City Council
13 –
233
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 84 85

32. Anti-displacement and
Local Housing
Preservation
A. Implement a local preference for
residents who live or work in Santa Ana
and need affordable housing in
compliance with all state and federal fair
housing laws.
2024
In CY 2023, the City continues to manage and promote a Local Preference.

Subject to compliance with applicable California and federal fair housing laws, and the requirements of Section 142(d) and Section 42 of the Internal Revenue Code (“Code”), local preference for Santa Ana residents and workers in tenant selection shall be a requirement of affordable funded Projects. Subject to applicable laws and regulations governing nondiscrimination and preferences in housing occupancy required by Section 142(d) of the Code, Section 42 of the Code, HUD or the State of California, as well as the City of Santa Ana Affordable Housing Funds Policies and Procedures, the Developer shall give preference in leasing units in the following order of priority:(a) First priority shall be given to persons who have been permanently displaced or face permanent displacement from housing in Santa Ana as a result of any of the following:
(i) A redevelopment project undertaken pursuant to California’s Community Redevelopment Law (Health & Safety Code Sections 33000, et seq.) -- applicable only to projects funded by the Low and Moderate Income Housing Asset Fund; (ii) Ellis Act, owner-occupancy, or removal permit eviction; (iii) Earthquake, fire, flood, or other natural disaster; (iv) Cancellation of a Housing Choice Voucher HAP Contract by property owner; or (v) Governmental Action, such as Code Enforcement. (b) Second priority shall be given to persons who are either: (i) Residents of Santa Ana; and/or (ii) Working in Santa Ana at least 32 hours per week for at least the last six (6) months.

32. Anti-displacement and
Local Housing
Preservation
B. Explore a right-of-first-refusal
ordinance for mobile home parks and
publicly supported multifamily
residential properties (including
properties at risk of conversion) to
minimize tenant displacement and
preserve affordable housing stock.
2024 No update for CY 2023.

B-112

City Council
13 –
234
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 86 32. Anti-displacement and
Local Housing
Preservation
C. Evaluate and pursue collective
ownership models for mobile home
parks as a tool to prevent displacement.
2024 No update for CY 2023.

B-113

City Council
13 –
235
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 87 33. Rent Stabilization and
Just Cause Eviction
A. Implement the Just Cause Eviction
Ordinance and Rent Stabilization
Ordinances that were adopted in
October 2021 to provide tenant
protections beyond state mandates and
manage affordability of housing by
regulating rent increases.

Dec. 2023 & Ongoing
During CY 2023, the City implemented the Just Cause Eviction Ordinance and Rent Stabilization Ordinances that were adopted in October 2021 to provide tenant protections beyond state mandates and manage affordability of housing by regulating rent increases. On January 3, 2023, the City entered into an agreement with Revenue and Cost Specialists (RCS) to conduct a comprehensive fee study to determine appropriate program fees to recover all program costs associated with services provided under the City’s Rent Stabilization and Just Cause Eviction Ordinance. In Q1, staff worked with RCS to finalize the fee study and the rental registry fee that will be recommended to the City Council as a part of the FY 23-24 Miscellaneous Fee Schedule.

On February 7, 2023, City Council authorized the City Manager to enter into an agreement with 3Di, Inc. to implement, operate, and maintain a rental registry portal that supports the City’s Rent Stabilization and Just Cause Eviction On August 15, 2023, the City launched the Rental Registry, where landlords are required to register their rental units with the City on an annual basis, pay registry fees, and submit required notices. On November 7, 2023, the City entered into an agreement with RSG, Inc. to continue to provide administrative services, training and program implementation related to the City’s Rent Stabilization and Just Cause Eviction Ordinance. Created a Capital Improvement Petition, Fair Return Petition, and Tenant Petition to provide additional opportunities to review and adjust rent levels for landlords and tenants. Developed and implemented a comprehensive hearing process by which a Hearing Officer will conduct a hearing to act upon petitions that are filed by landlords and tenants. Created and published Policies and Procedures as it relates to the administration of the Rent Stabilization and Just Cause Eviction Ordinance. Implementing, administering, monitoring, supporting and ultimately enforcing the Policies and Procedures.

Expanded the use of innovative outreach tools: created informational/info- graphic educational videos, established a larger social media presence, conducted workshops and webinars, published monthly newsletters.

Reviewed and made continuous improvements to the layout, content, and forms on the Renter Protections webpage for easier access and understanding.

Published new information on the City’s webpage, including the Notice of B-114

City Council
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236
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 88 33. Rent Stabilization and
Just Cause Eviction
B. Identify and implement the regulatory
framework and administrative
infrastructure necessary to implement
residential rent stabilization, just cause
eviction, and other protections for
tenants facing housing instability,
including: (1) ongoing outreach and
education sessions at least annually to
landlords, tenants, and the public on the
rent stabilization and tenant protections
and policies; (2) establishing a Rent
Stabilization Board to serve as an
advisory body responsible for
developing policies and procedures to
implement the program; (3) conduct a
fee study to establish an Annual
Housing Fee charged to units subject to
the Ordinance(s) to finance the program;
(4) support the billing of fees charged to
units subject to the ordinance(s); (5)
develop a comprehensive rental unit
database; (6) publish the allowable rent
increases annually; (7) monitor for
program compliance; and (7) establish a
schedule of penalties that may be
imposed for noncompliance.

Dec. 2023 & Ongoing
The Long-Term Implementation Plan identified the regulatory framework and administrative infrastructure necessary to implement residential rent stabilization, just cause eviction, and other protections for tenants facing housing instability, include: (1) During CY 2023, the Rent Stabilization provided ongoing outreach and education to tenants by providing sessions in various schools, scheduled zoom meetings, public facilities meetings, met with several community groups, provided information at city events, and conducted grassroots outreach at laundromats within the city, and conducted (8) workshop meetings, specifically targeted towards understanding the Rental Registry . The information provided to the public was based on the rent stabilization and tenant protections and policies. (2) The Rent Stabilization Board obtained one member to serve as an advisory body responsible for developing policies and procedures to implement the program. Applications are continuously being accepted to form the Rental Housing Board. (3) During CY 2023, the City entered into an agreement with Revenue and Cost Specialists (RCS) to conduct a comprehensive fee study to determine appropriate program fees to recover all program costs associated with services provided under the City’s Rent Stabilization and Just Cause Eviction Ordinance. Staff worked with RCS to finalize the fee study and the rental registry fee that was recommended to the City Council as a part of the Miscellaneous Fee Schedule.(4) The billing of fees charged to units subject to the ordinance(s) are supported by the comprehensive fee study conducted by Cost Specialist (RCS) in order to recover all program costs associated with the services provided under the Rent Stabilization and Just Cause Eviction Ordinance; (5) The Rent Stabilization Program developed a comprehensive rental unit database by working with the Orange County Registrar to obtain property records from the tax-rolls. The City Council authorized the City Manager to enter into an agreement with 3Di, Inc. to implement, operate, and maintain a rental registry portal that supports the City’s Rent Stabilization and Just Cause Eviction Ordinance. During this process staff worked with the consultant on a weekly basis to begin configuring the portal where property owners will register rental units, update rental unit information, update tenancy information, submit notices, and pay the City’s rental registry B-115

City Council
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237
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 89 90
91 92
93 33. Rent Stabilization and
Just Cause Eviction
C. Hire program staff and establish a
new division to administer the Just
Cause Eviction Ordinance and Rent
Stabilization Ordinances that were
adopted in October 2021 for tenants
facing housing instability.

Dec. 2023 & Ongoing The City of Santa Ana Rent Stabilization Division hired a Division Manager to oversee the program. This is the first position filled within the Division

33. Rent Stabilization and
Just Cause Eviction
D. Periodically commission studies of
the effectiveness of the program, who it
is serving, and how well it is meeting its
objectives.

Dec. 2023 & Ongoing No update for CY 2023

34. Down Payment
Assistance
A. Assist low-income households with
down payment assistance loans of up to
$120,000 for low-income households
and up to $80,000 for moderate-income
households.

Ongoing In CY 2023, eighteen (18) households were provided with a down payment assistance loan in order to purchase their first home in the City.

34. Down Payment
Assistance
B. Periodically review the down payment
assistance program to increase or
adjust the amount of assistance needed
per household to purchase their first
home based on the private market.

Ongoing
In CY 2023 the down payment assistance program (DPAP) continued to award $80,000 and $120,000 loans. In CY 2023, the DPAP program guidelines were updated to increase the debt to income ratios in order to comply with the mortgage industry.

34. Down Payment
Assistance
C. Hold quarterly workshops for local
lenders and mortgage brokers to
provide outreach and education on
utilizing the City’s program in
conjunction with a first mortgage.

Workshops will start in August 2022 and
continue quarterly.

Once Every Quarter of a
Year
In CY 2023, two Lender and Realtor workshops were held. Staff also participated in First Time Homebuyer Workshops sponsored by Lenders to promote the DPAP program. Lender workshops and meetings are scheduled for 2024.

B-116

City Council
13 –
238
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 94 34. Down Payment
Assistance
D. Hold quarterly workshops for
residents to provide education on the
application process to assist in the
pathway to homeownership. Workshops
will start in August 2022 and continue
quarterly.

Once Every Quarter of a
Year
During CY 2023, ZOOM workshops were held on the first Tuesday of each month from February through December. Staff also participated in a total of five (5) DPAP Workshops sponsored by Council Members and the Mayor in different community centers throughout the City.

B-117

City Council
13 –
239
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 95 34. Down Payment
Assistance
E. Continue to advertise and promote
the program to all forms of media to
reach out to all residents who may be
eligible for the program.

Ongoing
The City promoted the program at multiple events held during the 2023 year including homebuyer fairs, workshops, and event panels. Community leaders and City employees continue to provide program materials at events held year- round. The City Manager's Office periodically posts the program information to all the social media platforms. When requested staff provides television interviews for local news channels such as Estrella TV Interview on January 25, 2023. See more information below:

The Housing Division was actively promoting the different services rendered to our community at different venues within and outside City boundaries such as:

The Vietnamese National Association of Real Estate Professionals (VNARP) Homeownership Fair on July 15, 2023, at the Salgado Community Center. During the event, staff participated on a panel with other organizations that provide first time home buyer assistance. Staff answered questions, provided staff contact information and assisted with applications as needed with the public in attendance.

The Housing Authority Forum on Saturday, August 19, 2023 at the Garden Grove Community Meeting Center on 11300 Stanford Ave. in Garden Grove. Staff provided information on the multiple housing programs offered through Community Development Agency, including “My First Home” Down Payment Assistance Program.

The Mid-Autumn Festival on Saturday, October 7, 2023 at Centennial Park on 2900 W Edinger. Staff provided Down Payment Assistance information to attendees to this event.

The PNC Bank Home Buyer Workshop on Tuesday, October 10, 2023 at the Boys and Girls Club of Santa Ana located at 950 W. Highland St. The workshop was a collaboration with local real estate agents, the City and PNC Bank. Guests learned about different programs offered by various agencies, and learned how to achieve homeownership via workshops.

The 19th Annual walkathon, Resource Fair & Cultural Festival on Saturday, October 14, 2023 at the Madison Park on 1528 S. Standard Ave. The Festival is a community event organized in collaboration with the Santa Ana Unified School District (SAUSD) and the City of Santa Ana (COSA). The event aims to promote B-118

City Council
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240
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 96 97
98 99
100

34. Down Payment
Assistance
F. Provide financial support and
technical assistance to nonprofit
organizations to provide
homeownership assistance and
opportunities for families.

Ongoing In CY 2023, staff continued to work with organizations to provide workshops to first time homebuyers in the City.

34. Down Payment
Assistance
G. Support nonprofit and for-profit
organizations to educate homeowners,
administer programs, and expand
homeownership opportunities.

Ongoing
In CY 2023, staff continued to work with organizations to provide workshops to first time homebuyers in the City. In CY 2023 the City presented a DPAP workshop in coordination with Latino Health Access and monthly ZOOM DPAP workshops in collaboration with NeighborWorks of Orange County.

34. Down Payment
Assistance
H. Identify funding and partner with
community based organizations to
support a Community Land Trust (CLT)
homeownership program.
12/24/2023 No update for 2023.

35. Care Facilities
A. Conduct a comprehensive analysis of
the City’s Care Home Ordinance as part
of the Zoning Code Update (see program
18) to identify constraints and amend
the ordinance to ensure consistency
with state and federal laws, and to
create barrier-free housing choices for
persons with disabilities.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will conduct a comprehensive analysis of the City’s Care Home Ordinance to identify constraints and amend the ordinance to ensure consistency with state and federal laws, and to create barrier-free housing choices for persons with disabilities.

35. Care Facilities
B. As part of the Zoning Code Update
(see program 18), define facilities not
regulated under the Community Care
Facilities Act and specify permit process
consistent with state law.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will define facilities not regulated under the Community Care Facilities Act and specify permit process consistent with state law.

B-119

City Council
13 –
241
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 101

36. Housing for People
with Disabilities, including
Developmental Disabilities
A. Work with affordable housing
developers and the Regional Center of
Orange County to expand independent
living options for persons with a
developmental and/or physical
disability.

Annually
In CY 2023, the City worked with the developer and Property Manager of the Vista Del Rio Affordable Housing Project to conduct compliance inspections and compliance monitoring of the project to ensure the units are healthy and safe for the residents and the property management company is in compliance with the City's loan agreements. The 2.7-acre site includes 41 special needs apartments.

The site plan provides two classrooms for therapy sessions. The California Dept. of Rehabilitation provides funding for rehabilitation for residents with physical impairments, and the Regional Center of Orange County provides funding for mental health counseling for residents with developmental disabilities. Amenities include a large community room with a kitchen, classrooms, courtyard with fountain, and meditation garden.

B-120

City Council
13 –
242
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 102

36. Housing for People
with Disabilities, including
Developmental Disabilities
B. Reviewing or endorse grant
opportunities, solicit applications for
projects, review and facilitate new
projects, or other actions to facilitate the
new construction or rehabilitation of
housing for persons with disabilities.

Annually
The City facilitates the new construction of housing for persons with disabilities.

Specifically, at the end of CY 2023 the City had six (6) affordable housing projects under construction, and two (2) affordable housing projects in pre- development. Each project was made possible through the financial assistance provided by the City in CY 2022. The projects under construction are all due for completion by the end of CY 2024. Estrella Springs-CDBG ($1,687,047); Eight- nine (89) PBVs consisting of 34 HUD-VASH PBVs and 55 regular PBVs.

Archways ( Formally known as Westview House)- Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Mainstream Program PBVs Crossrads at Washington-HOME Investment Partnerships Program (HOME) ($3,007,489), Neighborhood Stabilization Program ($1,637,420), sixty-five (65) year ground lease agreement for 1126, 1136 and 1146 E. Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) and fifteen (15) PBVs Habitat for Humanity-Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance Street and 826 N. Lacy Street (Appraised Value as of Oct 25, 2018: $578,000) WISEPlace Permanent Supportive Housing- HOME- American Rescue Plan ($5,256,327); Twenty-five (25) PBVs FX Residences- Housing Successor Agency ($1,656,947), three (3) PBVs, 99-year ground lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, 2018:
$788 000)
B-121

City Council
13 –
243
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 103
104
105

36. Housing for People
with Disabilities, including
Developmental Disabilities
C. Update the Reasonable
Accommodation ordinance’s findings
for approval to ensure compliance with
Federal Fair Housing Acts and California
Fair Employment and Housing Act by
removing constraints, such as amending
finding number eight, and ensuring the
review process and evaluation criteria
meet current fair housing requirements
and HUD guidance.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will update the Reasonable Accommodation ordinance’s findings for approval to ensure compliance with Federal Fair Housing Acts and California Fair Employment and Housing Act.

36. Housing for People
with Disabilities, including
Developmental Disabilities
D. Hold annual small apartment-
managers’ workshop to train and
educate property owners, HOAs,
property managers, and tenants about
best practices in property management,
neighborhood safety, and
landlord/tenant responsibilities (see
program 44). The training will also cover
specific concerns regarding families
with children, occupancy standards, and
reasonable accommodations and
modifications.

Annually No update for CY 2023.

36. Housing for People
with Disabilities, including
Developmental Disabilities
E. Provide affordable housing
opportunities for people with disabilities
as part of the City’s RFP for Affordable
Housing Development to support the
development of permanent, affordable,
and accessible housing that allows
people with disabilities to live
independent lives.

Annually
In CY 2023, the WISEPlace Permanent Supportive Housing Project is a 48 unit project (47 affordable to extremely low income individuals) which was funded in CY 2022, began construction and is currently underway and due for completion in late 2024.

B-122

City Council
13 –
244
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 106

36. Housing for People
with Disabilities, including
Developmental Disabilities
F. Provide financial assistance to single-
family homeowners and renters to make
ADA-accessible improvements to their
homes.

Ongoing
In CY 2023, the City took a significant step forward in addressing housing needs by partnering with Habitat for Humanity of Orange County to launch the Residential Rehabilitation Grant Program. This initiative aimed to revitalize single- family and mobile homes within the community, ensuring safe and habitable living conditions for residents. Through the agreement, the City allocated substantial resources, offering grants of up to $25,000 to eligible households. he program prioritized inclusivity and equitable distribution of aid, focusing on vulnerable populations within the community. Specifically, applicants residing in CDBG census tracts, seniors aged 62 and older, disabled individuals, and low- income households received preference in the selection process. By targeting these groups, the City sought to address systemic disparities and provide essential support to those most in need. The collaboration with Habitat for Humanity of Orange County facilitated the efficient implementation of the grant program, leveraging the organization's expertise in housing rehabilitation and community development. By investing in the repair and rehabilitation of homes, the City aimed to foster neighborhood stability, promote economic vitality, and uphold its commitment to creating inclusive and resilient communities.

B-123

City Council
13 –
245
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 107
108
109

37. Emergency Shelters
and Transitional Housing
A. Continue to provide funding for
providers of emergency shelter and
permanent supportive housing for
people who are experiencing
homelessness. Release an RFP by the
end of 2022 for the delivery of
permanent housing.

Ongoing
The City utilizes both the Permanent Local Housing Allocation and Homeless Housing Assistance and Prevention funding to fund a variety of programs for individuals experiencing homelessness, including permanent housing options.

In an effort to address homelessness comprehensively, the City allocated Emergency Solutions Grant program funds to five organizations, supporting seven distinct programs. Among these, two focused on offering shelter, while another targeted street outreach for homeless individuals. Additionally, one program aimed at preventing homelessness altogether, while another facilitated data collection crucial for understanding and addressing the issue effectively.

Moreover, two programs were dedicated to rapid re-housing efforts. Overseeing these initiatives is the City's Homeless Evaluation Assessment Response Team (HEART) program, which takes a holistic approach to managing citywide homeless outreach needs, ensuring the safety and security of vulnerable populations. Through coordinated efforts and strategic allocation of resources, the City aims to provide meaningful support and pathways out of homelessness for its resident

37. Emergency Shelters
and Transitional Housing
B. Continue to facilitate establishment of
emergency shelters and transitional and
supportive housing throughout the
planning period. Approve and finance 10
new permanent supportive housing
projects and a new 200+ bed emergency
shelter in the planning period.

Ongoing
The City
opened a 200 bed Navig
ation Center in May, 2022 that continues to be
operated today. We contin ue to seek transitional and supportive housing opportunities to assist individuals experiencing homelessness.

37. Emergen
cy Shelters
and Transitional Housing
C. Amend the City’s Municipal Code as
part of Zoning Code Update to revise its
homeless shelter ordinance to comply
with state law, such as AB 139 and AB
101, and most recent best practices.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will revise the homeless shelter ordinance to comply with state laws.

B-124

City Council
13 –
246
3/19/2024

8 9
10 11

Program Implementation Status pursuant to GC Section 65583 110
111
112

38. Permanent Supportive
Housing
A. Provide funding and technical
assistance to support the development
of permanent supportive housing for
people experiencing homelessness.

Ongoing
In CY 2023, the Affordable Housing Projects financed in 2022, WISEPlace, Crossroads at Washington, and Westview Hosue, are under construction and due for completion in 2024.

41. Family Housing
B. Provide financial assistance to
support the production and/or
rehabilitation of affordable housing for
extremely low-, very low-, and low-
income large families (see program No.
1).

Ongoing
At the end of CY 2023 the City had six (6) affordable housing projects under construction, and two (2) affordable housing projects in pre-development. Each project was made possible through the financial assistance provided by the City in CY 2022. The projects under construction are all due for completion by the end of CY 2024. Estrella Springs-CDBG ($1,687,047); Eight-nine (89) PBVs consisting of 34 HUD-VASH PBVs and 55 regular PBVs. Archways ( Formally known as Westview House)- Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Mainstream Program PBVs Crossrads at Washington-HOME Investment Partnerships Program (HOME) ($3,007,489), Neighborhood Stabilization Program ($1,637,420), sixty-five (65) year ground lease agreement for 1126, 1136 and 1146 E. Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) and fifteen (15) PBVs Habitat for Humanity-Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance Street and 826 N. Lacy Street (Appraised Value as of Oct 25, 2018: $578,000) WISEPlace Permanent Supportive Housing- HOME-American Rescue Plan ($5,256,327); Twenty-five (25) PBVs FX Residences- Housing Successor Agency ($1,656,947), three (3) PBVs, 99-year ground lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, 2018: $788,000).

41. Family Housing
C. Offer down payment assistance to
qualified low-income and moderate-
income families (see program No. 34).

Ongoing In CY 2023, eighteen (18) households were provided with a down payment assistance loan in order to purchase their first home in the City.

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Program Implementation Status pursuant to GC Section 65583 113
114
115
116

41. Family Housing
D. Encourage the development of larger
rental and ownership units for families,
including lower and moderate-income
families, through the selection criteria
for the RFP for Affordable Housing
Development (see program 2) that is
issued once a year. The objective is to
finance the development of at least one
multifamily affordable housing project
per year.

Ongoing
In 2023, the development of projects with larger rental units are currently under construction in Santa Ana and due for completion in 2024. The Crossroads at Washington project will have 85 new affordable units and 1 manager’s unit, with 42 three- and four-bedroom units for large families, and 43 one- and two- bedroom affordable units for persons experiencing homelessness. 100% of the units will be for extremely low- income households at 30% Area Median Income.

The 6 Habitat (washington) units will have approximately 1,430 sq. ft. of interior living space, with 3-bedrooms and 2.5-bathrooms, a private yard (431 sq. ft.), and a private two-car garage with direct access to each unit (residents will be required to park vehicles in the garages and not use garages only for storage).

42. Child Care Options
A. Review and update regulations
pertaining to day/childcare as part of the
Zoning Code Update (see program 18) to
ensure consistency with state laws and
consider incentives for co-locating
childcare facilities in affordable housing
projects or other alternatives if found to
be infeasible.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will review and update regulations pertaining to day/childcare facilities.

42. Child Care Options
B. Continue funding organizations that
help address and meet the supportive
service needs of Santa Ana’s children.
7/1/2022
In CY 2023, agreements for CDBG Public Service funds were extended for another year with multiple organizations that help address and meet the supportive service needs of Santa Ana’s children.

42. Child Care Options
C. Issue a CDBG public service
application every two years to eligible
nonprofit organizations to provide
public service programs to Santa Ana
residents that include services for
children and youth.
7/1/2022
The release of the CDBG Public Service application for the FY 2022-2024 service year marked a significant milestone in our ongoing efforts to support our community's vital non-profit organizations. Following a thorough review process, 20 eligible non-profit organizations for FY 2022 were successfully awarded funds providing 23 public service programs. This investment underscores our commitment to fostering partnerships and empowering organizations that play a crucial role in enhancing the well-being of our residents.

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Program Implementation Status pursuant to GC Section 65583 117
118
119

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
A. Incorporate development and site
design standards in residential zones
through the Zoning Code Update (see
program 18) that offer flexibility to
promote innovative models of
multigenerational housing.
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. Through the Zoning Code Update, the City will incorporate development and site design standards in residential zones that offer flexibility to promote multigenerational housing.

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
B. Publish preapproved ADU prototype
plans to provide greater certainty and
quality in the development of such
housing.
7/1/2022
In November 2023, PBA finalized and published 12 pre-approved plan sets for ADU construction that the City owns on its website for the public to use free of charge. Additionally, a reduced processing fee was created to further incentivize the use of the plans and construction of ADUs.

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
C. Market the ADU program through a
dedicated web page on the City’s
planning website; provide downloadable
educational flyers in English, Spanish,
and Vietnamese that publicize the
program.
7/1/2022
PBA created and published a dedicated ADU webpage November 2023. All informations and flyers have been coded into the webpage, allowing viewers to select the translation tool and read the content in the language of their preference. PBA continues to market the ADU program within the Planning Division webpage and ADU specified webpages, and at the public Planning Counter.

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Program Implementation Status pursuant to GC Section 65583 120
121
122
123

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
D. Pursue grant funding to assist lower-
and moderate-income homeowners to
construct ADUs.

Ongoing
In CY 2023, the City did not have the opportunity to apply for additional funding to support the production of affordable housing for extremely low-income households. However, regarding other incentives, on July 19, 2023, the Orange County Housing Finance Trust (“OCHFT” or “Trust”) approved the creation of an Affordable Accessory Dwelling Unit (“ADU”) Loan Program. With a $4 million grant from CalOptima Health, the OCHFT launched an Affordable Accessory Dwelling Unit Loan Program at the end of August. This innovative program is designed to provide low-cost loans to homeowners, enabling them to construct new ADUs on their primary residences. By leveraging the recent statewide allowances for ADU construction, the OCHFT aims to expand access to income opportunities for homeowners while also providing much-needed affordable rentals exclusively for very low-income tenants with a priority on Section 8 voucher holders. As a result of the City of Santa Ana press releases and social media posts spearheaded by the Housing Division, the OCHFT reported that the most applications recieved for the grant program throughout the entire county came from City of Santa Ana residents.

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
E. Study ADU plan review fees to seek
opportunities to reduce fees and costs
of developing ADUs.
12/1/2023
After a fee study for ADU plan review was completed, the City adopted a lower ADU plan check fee in October 2023. The review fee was lowerd by approxamately $1,000.

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
F. Monitor the level of production of
ADUs every two years, and if production
levels fall below goals, take actions to
increase production or find suitable
sites to accommodate a shortfall within
six months.

Every Two Years
The City issued building permits for 170 and 199 ADUs in 2022 and 2023, respectively. ADU production over the last two years have exceeded production goals of 90 ADUs per year.

44. Fair Housing
A. Ensure all City programs and
activities relating to housing and
community development are
administered in a manner that
affirmatively furthers fair housing.

Ongoing
In 2023, all City programs and activities relating to housing and community development were administered in a manner that affirmatively furthers fair housing.

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Program Implementation Status pursuant to GC Section 65583 124
125

44. Fair Housing
B. Continue to provide CDBG funds on
an annual basis to a fair housing
organization to discourage unlawful
practices, resolve tenant/ landlord
disputes, provide education, and further
equal housing opportunities, including
focused outreach in R/ECAP and TCAC
census tracts.

Annually & Ongoing
In CY 2023, the City took proactive steps to promote fair and equitable housing practices by entering into a contract with the Fair Housing Council of Orange County. This partnership represented a concerted effort to combat unlawful practices, mitigate tenant/landlord disputes, and advance education on fair housing laws and regulations. Through this collaboration, the Fair Housing Council of Orange County played a pivotal role in raising awareness about housing rights and responsibilities among residents, landlords, and tenants alike. By offering educational workshops, outreach programs, and counseling services, the organization empowered individuals with the knowledge and resources needed to navigate the complexities of the housing market. Moreover, the partnership aimed to address discriminatory practices and ensure that all members of the community have equal access to housing opportunities. By providing advocacy and support to those facing housing discrimination, the Fair Housing Council of Orange County helped to uphold the principles of fairness and justice in housing transactions. Additionally, the contract facilitated the resolution of tenant/landlord disputes through mediation and conciliation services, fostering amicable solutions and preserving housing stability for all parties involved. By promoting open communication and mutual understanding, the City and the Fair Housing Council of Orange County worked together to create a more inclusive and harmonious community where everyone has the opportunity to live free from discrimination.

44. Fair Housing
C. Periodically prepare the Analysis of
Impediments to Fair Housing Choice to
identify, remove, and/or mitigate
potential impediments to fair housing in
Santa Ana.

Jul. 2025, & Every 5 Years
After
On February 9, 2023, HUD published in the Federal Register a Notice of Proposed Rulemaking (NPRM) entitled “Affirmatively Furthering Fair Housing”. The proposed rule would faithfully implement the Fair Housing Act’s statutory mandate to affirmatively further fair housing (AFFH), which directs HUD to ensure that the agency and its program participants proactively take meaningful actions to overcome patterns of segregation, promote fair housing choice, eliminate disparities in opportunities, and foster inclusive communities free from discrimination. HUD welcomes robust public comment on this proposed rule.

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Program Implementation Status pursuant to GC Section 65583 126
127
128
129
130

44. Fair Housing
D. Hold annual small apartment-
managers’ workshop to train and
educate property owners, HOAs,
property managers, and tenants on best
practices in property management,
neighborhood safety, and
landlord/tenant responsibilities.

Annually
The City will continue to hold annual small apartment-managers’ workshop to train and educate property owners, HOAs, property managers, and tenants about best practices in property management, neighborhood safety, and landlord/tenant responsibilities.

44. Fair Housing
E. Partner with legal assistance
organizations to provide legal clinics for
tenants on tenants’ rights and recourse
for intimidation and unjust evictions.

Annually
The City will continue to partner with legal assistance organizations to provide legal clinics for tenants on tenants’ rights and recourse for intimidation and unjust evictions.

44. Fair Housing
F. Provide a mandatory fair housing
training to all Housing Authority and
Housing Division staff involved in the
development, provision, or
implementation of housing programs.

Annually
In August 2023, a mandatory fair housing training was provided to all Housing Authority and Housing Division staff involved in the development, provision, or implementation of housing programs.

45. Reducing Second-
Hand Smoke
A. Conduct education efforts in concert
with stakeholders and partners in the
community.

Ongoing The City will continue to conduct educational efforts in concert with stakeholders and partners in the community.

45. Reducing Second-
Hand Smoke
B. Explore a smoke-free ordinance in
multifamily housing in Santa Ana. If
determined to be feasible, include
ordinance along with Zoning Code
Update (see Program 18).
12/1/2023
The RFP for the Comprehensive Zoning Code Update was released and proposals were due to the City on April 13, 2023. The City formally entered an agreement with a consultant on October 17, 2023 to start the Zoning Code Update. As part of the Zoning Code Update, the City will explore a Smoke-Free ordinance.

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Program Implementation Status pursuant to GC Section 65583 131
132
133
134
135
136
137
138
139
140

45. Reducing Second-
Hand Smoke
C. Continue to issue the CDBG public
service application every two years to
eligible nonprofit organizations to
provide public service programs to
Santa Ana residents that include health
education services to teens and adults.

Every Two Years
The City released the CDBG Public Service application for the FY 2022-2024 service year, providing an opportunity for eligible non-profit organizations to apply for funding. However, following a comprehensive review process, it was determined that no non-profit organizations were awarded funds for FY 2022 for the education and active efforts to reduce second hand smoke. Despite this outcome, the City remains committed to supporting and collaborating with non- profit organizations to address community needs and enhance public services in the future.

General Comments
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
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For detailed reporting requirements, see the chcklist
here:

Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) B-133

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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Total Moderate Income Units
Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
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Jurisdiction Santa Ana
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

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1 2
3 4
5 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47

A B C D E F G
Jurisdiction Santa Ana Note: "+" indicates an optional field Reporting Period 2023
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
010-295-23 430 S. Bristol St. Vacant Exempt Surplus
Land 0.104729109
010-295-22 434 S. Bristol St. Vacant Exempt Surplus
Land 0.100688705
010-295-21 438 S. Bristol St. Vacant Exempt Surplus
Land 0.100711662
010-295-20 442 S. Bristol St. Vacant Exempt Surplus
Land 0.100826446
010-295-19 446 S. Bristol St. Vacant Exempt Surplus
Land 0.100711662
010-295-18 502 S. Bristol St. Vacant Exempt Surplus
Land 0.100482094
010-295-17 506 S. Bristol St. Vacant Exempt Surplus
Land 0.100367309
010-295-16 510 S. Bristol St. Vacant Exempt Surplus
Land 0.100275482
010-295-15 514 S. Bristol St. Vacant Exempt Surplus
Land 0.100068871
010-295-14 518 S. Bristol St. Vacant Exempt Surplus
Land 0.1
010-295-13 522 S. Bristol St. Vacant Exempt Surplus
Land 0.099655647
109-345-20 712 S. Bristol St. Vacant Exempt Surplus
Land 0.099885216
109-345-19 716 S. Bristol St. Vacant Exempt Surplus
Land 0.098553719
109-345-18 720 S. Bristol St. Vacant Exempt Surplus
Land 0.098553719
109-345-17 802 S. Bristol St. Vacant Exempt Surplus
Land 0.098553719
109-345-16 806 S. Bristol St. Vacant Exempt Surplus
Land 0.098553719
109-345-15 810 S. Bristol St. Vacant Exempt Surplus
Land 0.098553719
109-345-14 814 S. Bristol St. Vacant Exempt Surplus
Land 0.098530762
109-345-13 818 S. Bristol St. Vacant Exempt Surplus
Land 0.098530762
109-345-12 822 S. Bristol St. Vacant Exempt Surplus
Land 0.098530762
109-345-11 902 S. Bristol St. Vacant Exempt Surplus
Land 0.108149679
015-194-43 2235 S. Bristol St. Vacant Exempt Surplus
Land 0.164141414
015-194-43 1211 W. Warner Ave. Vacant Exempt Surplus
Land 0.235651974
398-385-03 1222 E. 4th St. Vacant Exempt Surplus
Land 0.143296602
398-385-04 1225 E 4th St. Vacant Exempt Surplus
Land 0.066161616
398-385-05 1221 E. 3rd. St. Vacant Exempt Surplus
Land 0.082874197
008-091-01 315 N. Bristol St. Vacant Exempt Surplus
Land 0.170500459
008-091-13 303 N. Bristol St. Vacant Exempt Surplus
Land 0.023783287
008-091-14 1247 W. 3rd St. Vacant Exempt Surplus
Land 0.147211203
008-091-02 1244 W. Santa Ana Blvd. Vacant Exempt Surplus Land 0.147781451
398-453-05 1214 E. 3rd St. Vacant Exempt Surplus
Land 0.142860422
398-453-06 202 N. Grand Ave. Vacant Exempt Surplus
Land 0.434251607
008-081-28 517 N. Bristol St. Vacant Exempt Surplus
Land 0.075022957
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For Orange County jurisdictions, please format the APN's as follows:999-999-99 B-136

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9 10
11 12
13 14

A B C D E F G
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
Summary Row: Start Data Entry Below
Parcel Identifier
Table H
Locally Owned Surplus Sites
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
008-081-26 515 N. Bristol St. Vacant Exempt Surplus
Land 0.133034894
008-082-29 1247 W. Santa Ana Blvd. Vacant Exempt Surplus Land 0.129384757
398-492-14 823 E. 1st St. Vacant Exempt Surplus
Land 0.099471993
007-203-24 1503 W. 1st St. Vacant Exempt Surplus
Land 0.091809688
405-074-38 724 N. Bristol St. Vacant Exempt Surplus
Land 0.122612489
405-074-38 716 N. Bristol St. Vacant Exempt Surplus
Land 0.083218549
405-074-38 712 N. Bristol St. Vacant Exempt Surplus
Land 0.077226814
405-074-38 704 N. Bristol St. Vacant Exempt Surplus
Land 0.11097337
007-302-21 302 S. Bristol St. Vacant Exempt Surplus
Land 0.103673095
007-302-20 306 S. Bristol St. Vacant Exempt Surplus
Land 0.124885216
007-302-19 310 S. Bristol St. Vacant Exempt Surplus
Land 0.121189164
007-302-18 314 S. Bristol St. Vacant Exempt Surplus
Land 0.12362259
007-302-17 318 S. Bristol St. Vacant Exempt Surplus
Land 0.122979798
007-302-16 402 S. Bristol St. Vacant Exempt Surplus
Land 0.122337006
007-302-15 406 S. Bristol St. Vacant Exempt Surplus
Land 0.11932966
005-142-35 921 N. Flower St. Vacant Exempt Surplus
Land 0.103236915
005-142-58 915 N. Flower St. Vacant Exempt Surplus
Land 0.032736455
005-142-47 842 N. Garnsey St. Vacant Exempt Surplus
Land 0.136478421
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Not
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
B-138

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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
NoDoes the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.Notes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

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Jurisdiction Santa Ana
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Element Update $250,000.00 $0.00 Local General
Fund
Zoning Code Update $500,000.00 $0.00 Local General
Fund
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 5
Deed Restricted 0
Non-Deed Restricted 34
Deed Restricted 0
Non-Deed Restricted 29
1 69
Current Year
Deed Restricted 47
Non-Deed Restricted 17
Deed Restricted 16
Non-Deed Restricted 97
Deed Restricted 0
Non-Deed Restricted 84
2281
2542
Current Year
Deed Restricted 56
Non-Deed Restricted 8
Deed Restricted 583
Non-Deed Restricted 56
Deed Restricted 2
Non-Deed Restricted 59
349
1113
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
750,000.00$
Task Status
In Progress
In Progress
B-140

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Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Destruction of Obsolete City Records

AGENDA TITLE
Approve Destruction of Obsolete City Records

RECOMMENDED ACTION
Approve the request for the destruction of obsolete records from the Public Works Agency’s Engineering Services Division, Development and Construction Engineering Section in accordance with the retention schedule outlined in City Council Resolution 2013-014.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
On April 1, 2013, the City Council approved Resolution 2013-014 (resolution). This Resolution provides the multiple agencies, departments, and offices of the City guidance on the retention of City records such as how long the records need to be retained.

City staff compiled the Citywide Records Retention Schedule (schedule) which sets forth the retention period for a particular record. The schedule reflects the requirements of the California Government Code, is modeled after the California Secretary of State’s sample for local government, and incorporates other statutory periods applicable to the City.

The schedule attached to the resolution is broken down into multiple sections covering the varied responsibilities and minimum retention periods applicable to each.

Section 5.B of the resolution and the City’s Municipal Code requires that the City Attorney approve the destruction of a City record. Accordingly, Public Works has prepared a list of obsolete records proposed for destruction in the form of a memorandum (Exhibit 1). A copy of the memorandum was reviewed by staff from the City Attorney’s Office and approved by the City Attorney.

Destruction of these records will serve to benefit each office with more efficient access to files and alleviate the City’s storage needs to maintain obsolete records.

City Council
14 –
1 3/19/2024

Destruction of Obsolete City Records
March 19, 2024

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FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Memorandum - Request for Destruction of Records
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager

City Council
14 –
2 3/19/2024

EXHIBIT 1

City Council
14 –
3 3/19/2024

City Council
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4 3/19/2024

City Council
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5 3/19/2024

City Council
14 –
6 3/19/2024

Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Park Maintenance Sports Field Renovation Schedule

AGENDA TITLE
Receive and File Citywide Sports Field Renovation Schedule

RECOMMENDED ACTION
Receive and file Citywide Sports Field Renovation Schedule for 2024 to 2025.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
In May 2022, the City Council approved the Parks Master Plan (PMP) to guide the City's investment in parks, recreation facilities, trails, open spaces, programs, and events over the next ten years. A key component of the PMP is managing and maintaining Santa Ana's parks and recreation assets through good stewardship.

The Public Works’ Parks, Facility, and Fleet Division is responsible for the maintenance of six soccer fields and 35 baseball fields. Staff’s goal is to maintain open park space in excellent condition for recreational purposes to our residents and visitors. The sports fields require preventative maintenance to provide safe, green, and playable grounds.

The citywide renovation schedule closes the fields to allow the turf to recover from usage and provides the City the opportunity to aerate, re-seed, and allow time for the seed to germinate; thus providing optimal playing conditions (Exhibit 1).

To develop the schedule, staff evaluated the location, type of sports field, and best time of year to allow the turf to thrive. Staff coordinated with joint-use agreement partners other user groups to reduce the impacts of field closures. Staff’s goal is to alternate the annual renovations cycle so as to not impact the same league or sport consistently.

FISCAL IMPACT
There is no fiscal impact associated with this action.

City Council
15 –
1 3/19/2024

Park Maintenance Sports Field Renovation Schedule
March 19, 2024

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EXHIBIT(S)

1. Sports Field Renovation Schedule 2024-2025
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager

City Council
15 –
2 3/19/2024

EXHIBIT 1

City Council
15 –
3 3/19/2024

Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Geographic Information System Data Services

AGENDA TITLE
Award a Purchase Order Contract with Lightbox Parent, L. P. for Geographic Information System Data Services Subscription (Specification No. 24-024) (Non- General Fund)

RECOMMENDED ACTION
Award a Purchase Order Contract with Lightbox Parent, L. P. to provide Geographic Information System Data Services for a total not to exceed amount of $281,326, including an annual contingency of $5,000, for a term beginning on April 16, 2024 and expiring April 15, 2029.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency (PWA) uses a Geographical Information System (GIS), a computerized database management system, for storage, management, analysis, and display of geographic data. Effective GIS systems require landbase data such as right- of-way, street centerlines, street names, and parcel ownership data must be on the system and must be continuously updated.

Lightbox Parent, L. P. is the sole provider of the solutions provided to the City, including GovClarity. GovClarity is a cloud-based civic data integration and government data mapping solution designed to provide data access, analysis, and maintenance of location data. Tailored specifically for state and local government agencies, GovClarity provides tools such as interactive maps, agency-specific data access, notification creation, zoning customization, asset inspection management, and additional services to aid with PWA, Planning, Disaster Management, Risk Analysis, and other government tasks.

City staff currently uses GovClarity to access high quality aerial photography and property owner information in order to make informed decisions about spatial based workflows. Users are able to generate mailing labels for property owner notifications and see the relationships between many different geographic information layers such as

City Council
16 –
1 3/19/2024

Geographic Information System Data Services
March 19, 2024

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Council Wards, Neighborhoods, Zoning, Transportation Analysis Zones, Permit Parking Districts, and Water, Sewer and Storm Drain infrastructure.

Staff recommends awarding a purchase order with Lightbox Parent, L.P. to continue using GovClarity for a five-year term beginning on April 16, 2024 and ending on April 15, 2029 (Exhibit 1).

Software Procurement
Santa Ana City Ordinance No. NS-3041 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Geographic Information System Data Services offered by Lightbox Parent, L. P. meets PWA specifications.

Additionally, the application is industry-specific and unique to this vendor. It is not generally available and, as a result, the solicitation of bids would be unproductive.

FISCAL IMPACT
Funding is available in FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.

Fiscal Year Accounting
Unit – Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
(Apr-Jun)
10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$13,687
2024-25

10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$54,748
2025-26

10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$54,748
2026-27

10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$55,370
2027-28

10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$57,888

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16 –
2 3/19/2024

Geographic Information System Data Services
March 19, 2024

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Fiscal Year Accounting
Unit – Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
2028-29
(Jul-Mar)
10117601-
66511
Public Works
Admin &
Planning
Public Works Admin
Services, Computer
Software
Subscriptions
$44,885
Total $281,326

EXHIBIT(S)

1. Order Form with Lightbox Parent, L. P.

Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager

City Council
16 –
3 3/19/2024

Order Form
6 Armstrong Road, 4th Floor, Shelton, CT 06484

EXPIRES ON QUOTE NUMBER PO NUMBER
4/30/2024 Q-39754

CONTACT INFORMATION

CLIENT LEGAL NAME DBA
City of Santa Ana City of Santa Ana

BILL TO ADDRESS SHIP TO ADDRESS
20 Civic Center Plaza
Ross Annex, Suite M21
20 Civic Center Plaza
Ross Annex, Suite M21
Santa Ana, CA 92701 Santa Ana, CA 92701

PRIMARY CONTACT PHONE EMAIL
Trevor Burgan +1 (714) 647-5657 [email protected]

BILLING CONTACT PHONE EMAIL
Trevor Burgan +1 (714) 647-5657 [email protected]

LIGHTBOX SALES
Mary Kane
[email protected]

PRODUCTS, SERVICES AND PRICING

COMMERCIAL TERMS
Commencement Date: 4/16/2024
End Date: 4/15/2029
Initial Term (months): 60
Payment Type: Check
Payment Term: Net 30

SUBSCRIPTIONS UNIT PRICE /
YEAR

QUANTITY BILLING PRICE
LandVision™ Builder-Developer Edition - Per County USD 41,615.20 1.00 Annual USD 208,076.00 Additional User USD 0.00 299.00 Annual USD 0.00
Tax Maps USD 1,000.00 1.00 Annual USD 5,000.00
Integrated ESRI Feature Layers USD 1,250.00 1.00 Annual USD 6,250.00 Proprietary & Confidential Information

Page 1 of 5 ends

DocuSign Envelope ID: 7248D1E5-30AC-47C5-9B28-E7A47B4042E7

City Council
16 –
4 3/19/2024

Order Form
6 Armstrong Road, 4th Floor, Shelton, CT 06484

SUBSCRIPTIONS UNIT PRICE /
YEAR

QUANTITY BILLING PRICE
SmartFabric℠ Professional - County in Tier 1a State
- internal use cases
USD 7,400.00 1.00 Annual USD 37,000.00
TOTAL: USD 256,326.00

GEOGRAPHY
LandVision™ Builder-Developer Edition - Per County LandVision™ CA ORANGE SmartFabric℠ - Orange, CA (06059) - Tier 1a
Invoicing
Annual Billing: The Annual Fee will be invoiced in full based on the contract execution date.

Proprietary & Confidential Information

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City Council
16 –
5 3/19/2024

Order Form
6 Armstrong Road, 4th Floor, Shelton, CT 06484

DELIVERY
Data Delivery Format: FGDB
Data Delivery Method: SFTP
Physical Delivery (if
applicable):

Tiling: County
First Delivery: Within 30 days from the date of last signature on this Order Form Update Cycle: Quarterly
Delivery Notes: Delivery Format for Bulk Data:

1. Default delivery format is FGDB (other formats are
available).

2. Deliveries shall be posted to the Provider SFTP server and available for 12 months or until a new ﬁle is posted.

3. The Client is responsible for downloading the deliveries in a timely manner.

4. Future scheduled deliveries will only include data for counties where updates have occurred.

5. Comprehensive data (all records) will be provided for each updated county.

If Delivery Format is API (via LightBox Developer Portal or SpatialStream)

1. API authentication information within 15 days of this agreement being fully executed.

2. Rate limiting and timeouts will result in an error
response.

3. LightBox API is REST-based:
• It makes use of standard HTTP verbs like GET and
POST.
• The API uses standard HTTP error responses to
describe errors additional error information is
available.

Client is responsible for its own software development using the LightBox Developer Portal.

Proprietary & Confidential Information

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City Council
16 –
6 3/19/2024

Order Form
6 Armstrong Road, 4th Floor, Shelton, CT 06484
Fee includes Builder BDE edition (up to 300 user licenses agency-wide). Upon the execution of this Order Form, the Services listed herein shall replace and terminate the license for GovClarity at no additional cost to Client. LandVision account set up includes SSO and Eagle Imagery OC DAP (City-licensed) streaming maintenance.

The unit price listed above for the Annual Fee is just an average. The actual Annual Fees are set forth below:

ANNUAL FEE:

Year 1 - $49,748
Year 2 - $49,748
Year 3 - $49,748
Year 4 - $52,235
Year 5 - $54,847
Deﬁnitions
Year: A “Year” shall be deﬁned as each twelve-month period starting from the Commencement Date, for purposes set forth herein.

Permitted Use:

Internal use: The Service may be used by the Client only for its internal business purpose.

\TEcb1\

Client must check this Box if Client is a tax-exempt organization. If this Box is checked, Client must submit a copy of Client’s tax-exempt certiﬁcate to [email protected] or to LightBox, Accounts Receivable, 6 Armstrong Road, 4th Floor, Shelton, CT 06484. If such a certiﬁcate is not received by LightBox by the time of the ﬁrst billing, sales tax will be charged even if such Box is checked.

TERMS
This Order Form is governed by and incorporates by reference the Master Services Agreement in eﬀect as of the Commencement Date and located at
https://www.lightboxre.com/masterservicesagreement/.

Capitalized terms not deﬁned herein shall retain the meaning in the Master Services Agreement.

Proprietary & Confidential Information

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City Council
16 –
7 3/19/2024

Order Form
6 Armstrong Road, 4th Floor, Shelton, CT 06484
IN WITNESS WHEREOF, the parties hereto have caused this Order Form to be executed by their duly authorized oﬃcers or representatives, either by signature below or by electronic signature.

City of Santa Ana LightBox Parent, L.P.

\s1\ \s2\ (Authorized Signature) (Authorized Signature)

\n1\ \n2\ (Printed Name) (Printed Name)

\t1\ \t2\ (Title) (Title)

\d1\ \d2\ (Signature Date) (Signature Date)
Proprietary & Confidential Information

Page 5 of 5 ends

DocuSign Envelope ID: 7248D1E5-30AC-47C5-9B28-E7A47B4042E7 Caroline Stoll
2/29/2024
General Manager

City Council
16 –
8 3/19/2024

Information Technology Department
www.santa-ana.org/information-technology
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Desktop Computers, Laptops, Mobile Devices, and Related Equipment

AGENDA TITLE
Award Blanket Order Contract to Dell Marketing L.P. for Desktop Computers, Laptops, Mobile Devices, and Related Equipment in an Amount Not to Exceed $8,100,000 (Specification No. 24-037) (General and Non-General Fund)

RECOMMENDED ACTION
Award Blanket Order Contract to Dell Marketing L.P. for desktop computers, laptops, mobile devices, and related equipment for a twenty-one-month period expiring November 30, 2025 with provisions for five, one-year renewal options, in an annual amount not to exceed $1,200,000.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City of Santa Ana's Information Technology Department is responsible for the administration of a wide range of information technology solutions including technology hardware, network infrastructure, application software, and client desktop support services.

As the needs of the City’s computer users increase and software packages need more advanced specifications, the City is required to upgrade computer hardware to meet these needs. By replacing computer equipment on a regularly scheduled basis with newer, more powerful systems, the City is able to ensure that our computer users can take advantage of these improvements and leverage them into greater efficiencies and minimize down-time caused by malfunctions or system crashes.

The City of Santa Ana has standardized on Dell desktop and laptop computers since 2007, after staff compared their offerings to other competitors in the marketplace.

Standardizing equipment with one vendor provides the City with a predictable roadmap for upgrading our technology platform and simplifies technical support issues. As part of this standardization, the Information Technology Department regularly evaluates desktops, laptops, and mobile devices in use across the agencies of the City and

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17 –
1 3/19/2024

Desktop Computers Laptops, Mobile Devices, and Related Equipment March 19, 2024

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schedules hardware replacements accordingly to prevent a proliferation of aging, obsolete, out-of-warranty, unsupported, and incompatible systems.

Santa Ana City Ordinance No. NS- 3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Omnia Partners contract with Dell Marketing L.P. (Contract No. 01-143) for technology solutions, products, and services was awarded as a result of open competitive bidding by Region 14 Education Service Center (RFP# 45-22), and meets the City’s requirement.

FISCAL IMPACT
Funds for the duration of the contract period will be included in the Miscellaneous Operating Expense account (no. 63001) of various departments.

Since the contract agreement runs from December through November of each year, the exact amount spent in each fiscal year can only be estimated. The estimated not-to- exceed amounts for each year of the blanket agreements would be as follows:

Fiscal Year Agreement Term Estimated Not-To-
Exceed Amount
2023-2024 February 1, 2024 — June 30, 2024 $ 400,000
2024-2025 July 1, 2024 — June 30, 2025 $1,200,000
2025-2026 July 1, 2025 — June 30, 2026 (Optional) $1,200,000 2026-2027 July 1, 2026 — June 30, 2027 (Optional) $1,200,000 2027-2028 July 1, 2027 — June 30, 2028 (Optional) $1,200,000 2028-2029 July 1, 2028 — June 30, 2029 (Optional) $1,200,000 2029-2030 July 1, 2029 — June 30, 2030 (Optional) $1,200,000 2030-2031 July 1, 3030 – November 30, 2030 (Optional) $500,000 Total $ 8,100,000

EXHIBIT(S)

1. Dell Marketing L.P. Award Letter
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Tom Hatch, Interim City Manager

City Council
17 –
2 3/19/2024

Region XIV Education Service Center
Thursday, December 1st, 2022
Dell Marketing LP.

ATTN: Stacey Skala
One Dell Way
Round Rock, TX 78682
Dear Stacey:
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Region XIV Education Service Center is happy to announce that Dell Marketing LP. has been awarded an annual contract for Technology Solutions, Products and Services on the proposal submitted to Region XIV ESC.

The contract is effective immediately and will expire on November 30th, 2025. The contract can then be renewed annually for an additional five years, if mutually agreed on by Region XIV ESC and Dell Marketing LP.

We look forward to a long and successful partnership underneath this contract.

If you have any questions or concerns, feel free to contact me at 325-675-8600. f~
Shane Fields
Region XIV, Executive Director

City Council
17 –
3 3/19/2024

City Attorney Office
www.santa-ana.org/city-attorneys-office
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Legal and Investigative Services

AGENDA TITLE
Amend the Agreement with Hanson Bridgett, LLP (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a first amendment to the Agreement with Hanson Bridgett, LLP to provide legal and investigative services, increasing the amount of the compensation by $125,000 for a total agreement amount of $175,000, and revise the term of the Agreement through June 30, 2025, with an option to extend for up to one (1) year (Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On July 28, 2023, the City Attorney’s Office engaged Hanson Bridgett, LLP (Attorneys) to provide legal and investigative services. Attorneys were engaged due to their vast expertise and resources, including a staff of over 200 attorneys across the State and legal network/alliance memberships, both national and international, to meet the City’s goals.

Services provided by Attorneys have exceeded expectations. However, the services provided caused an increase in costs initially set by the agreement. This amendment will allow for coverage of additional costs incurred by the City and cover costs through the remainder of the term for the agreement, through a revised term of June 30, 2025.

FISCAL IMPACT
Funds are budgeted and available in the following account for the current fiscal year and will be budgeted in the following account for next fiscal year:

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 01103010-62300

General Fund City Manager - Contract
Services Professional
$65,000

City Council
18 –
1 3/19/2024

Legal and Investigative Services
March 19, 2024

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FY 24-25 01103010-62300

General Fund City Manager - Contract
Services Professional
$60,000
TOTAL $125,000

EXHIBIT(S)

1. Amendment to Professional Services Agreement with Hanson Bridgett, LLP Submitted By: Sonia Carvalho, City Attorney
Approved By: Tom Hatch, Interim City Manager

City Council
18 –
2 3/19/2024

AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

WITH HANSON BRIDGETT LLP
THIS AMENDMENT to the above-referenced agreement is entered into on March 19, 2024, by and between Hanson Bridgett LLP, a limited liability partnership (“Attorneys”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. N -2023-211 (“Agreement”) dated July 28, 2023, to provide legal and investigative services. The Agreement is current and in effect.

B. The parties now wish to amend the Agreement to increase the total “not to exceed” amount available under the Agreement, and revise the term of the Agreement. No other changes are contemplated by this Amendment.

The Parties therefore agree:

1. Section 2.b., Compensation, is amended to increase the compensation amount by $125,000. The total amount to be expended during the term of this Agreement shall not exceed $175,000.

2. Section 6, Term, is amended to read as follows:

The term of this Agreement shall commence on the date first written above and terminate on June 30, 2025, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney.

3. Except as modified by this Amendment, all terms and conditions of the Agreement, shall remain in full force and effect.
[signatures on following page]

City Council
18 –
3 3/19/2024

SIGNATURE PAGE FOR AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH HANSON BRIDGETT LLP
ATTEST:
_______________________
JENNIFER L. HALL
City Clerk

CITY OF SANTA ANA
_______________________
THOMAS R. HATCH
Interim City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
By: _______________________
Tamara Bogosian
Senior Assistant City Attorney

HANSON BRIDGETT LLP
______________________
By:

Title:

Alfonso Estrada
Partner

City Council
18 –
4 3/19/2024

Library
www.santa-ana.org/departments/library/
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Delhi Library Branch

AGENDA TITLE
Approve an Agreement with Invengo America Corporation DBA FE Technologies for Maintenance Services and Equipment for the Delhi Library Branch

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Invengo America Corporation DBA FE Technologies to provide maintenance services and library equipment for the Delhi Library Branch for a three-year term ending March 15, 2027 in an amount not to exceed $40,212 (Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On March 16, 2021, the City Council approved an agreement between the City of Santa Ana and Invengo America Corporation for the Library’s Radio Frequency Identification (RFID) project, which included embedding library materials with RFID tags and purchasing equipment to work with the new RFID system. In addition, an amendment was executed on April 5, 2022 to add circulation assistant pads, live scanning wands, and contingency funds for additional RFID tags.

The Library would like to enter into a new agreement with Invengo America Corporation to add two security gates for the Delhi Library Branch, maintenance support services for new and existing equipment, and a contingency fund for additional equipment and services as needed.

Security gates act as a deterrent and protect library materials. Integrating with patron counter software, the security gates provide valuable statistics on library patronage and details of items that are detected by the gates. Additionally, the software also tracks the number of library visitors against the time of day. This helps the Library accurately identify peak periods in order to manage staffing requirements.

City Council
19 –
1 3/19/2024

Delhi Library Branch
March 19, 2024

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FISCAL IMPACT
Funding is available in the FY 2023-24 budget. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2024-25.

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 23-24 01111110-
62300 General Fund
Library Administration
– Contract Services –
Professional
$40,212

TOTAL $40,212

EXHIBIT(S)

1. Agreement
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Tom Hatch, Interim City Manager

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Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Water System Modeling Software

AGENDA TITLE
Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a third amendment to the agreement with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services, to extend the existing term through December 31, 2024, with no supplementary expenses to the previously executed amount (Agreement No. A-2024- XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On December 4, 2018, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for one two-year extension option, to Sedaru to provide the Public Works Agency’s Water Resources Division (Division) with water system hydraulic modeling software (Exhibit 1). The software is utilized to better ensure overall water system reliability and develop current and future water system operational needs.

In Fall 2023, the Division was informed that the Sedaru software platform would no longer be supported beyond the end of Fiscal Year 2023-24, and a new agreement was not an option once the agreement expired on December 3, 2023. Originally, Sedaru offered an opportunity to provide short-term support until June 30, 2024 (Exhibit 2).

However, they have now offered to extend the support timeline until December 31, 2024. This additional time will allow staff to procure another option prior to the expiration of the agreement.

Staff recommends approving this agreement amendment to extend the term until December 31, 2024 to allow time to finish existing projects, download data and information stored on the platform, and transition to another software platform (Exhibit 3).

City Council
20 –
1 3/19/2024

Water System Modeling Software
March 19, 2024

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1 4

FISCAL IMPACT
Funds for the previously executed amount are budgeted and available for expenditure in the current FY 2023-24. Any remaining balances not expended at the end of the current fiscal year will presented to the City Council for approval to carry forward to FY 2024-25.

EXHIBIT(S)

1. Agreement A-2018-275

2. Second Amendment with Sedaru

3. Third Amendment with Sedaru
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager

City Council
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2 3/19/2024

INSURANCENOTONFILE
A- 2018- 275

WORKMAYNOTPROCEED

CLERKOFCOUNCIL
DATE: JAN14 2019

I AGREEMENT TO PROVIDE WATER SYSTEM COMPUTER
cta a > e MODELING AND ENGINEERING SERVICES
THIS AGREEMENTis madeandenteredinto this 4th dayof December, 2018by andbetween Sedaru, formerlyknownasID Modeling, Inc. ("Contractor"), andtheCity of SantaAna, acharter cityandmunicipalcorporationorganizedandexistingundertheConstitutionandlawsoftheState of California (" City").

RECITALS
A. TheCity haspreviouslypurchasedhydraulicmodelingandengineeringservices from Contractor, including the design and creationof a water system computer model.

13. TheCity desirestopurchasefromContractoradditionalservices, includingmodel updates and software maintenance and support,
C. In undertakingtheperformanceof thisAgreement, Contractorrepresentsthatit is knowledgeablein its field andthatanyservicesperformedby Contractorunderthis Agreementwill beperformedin compliancewithsuchstandardsasmayreasonably beexpectedfrom aprofessionalcontractingfirm in thefield.

NOW THEREFORE, in considerationof themutualandrespectivepromises, andsubjecttothe termsandconditions hereinaftersetforth, the partiesagreeasfollows:

I, SCOPE OF SERVICES
Contractorshallperformduringthe term of this Agreementthe tasksandobligations includingalllabor, materials, tools, equipment, andincidentalcustomaryworkrequiredtofully andadequatelycompletetheservicesdescribedandsetforthin Scopeof Services - ExhibitA, attachedheretoandincorporatedby reference.

2. COMPENSATION
a, Cityagreestopay, andContractoragreesto acceptastotalpaymentforitsservices under this Agreement, the rates and charges identified in Exhibit A. The total annualsum to be expendedunderthe term of this Agreement, including any extensionperiods, shallnotexceed $150,000.
b. Paymentby City shallbemadewithin forty-five (45) daysfollowingreceiptof properinvoiceevidencingworkperformed, subjecttoCityaccountingprocedures.

Payment need not be made for work which fails to meet the standards of performancesetforthin theRecitalsandScopeofWork, whichmayreasonablybe expectedby City.

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3. TERM
This Agreement shall commence on the datefirst written above andterminate on December 3, 2021, unless terminated earlier in accordancewith Section 17, below. The term of this Agreementmaybeextendedfor one2-yearperioduponawritingexecutedbytheCityManager andCity Attorney,

4. PREVAILING WAGES
Contractoris awareof therequirementsof CaliforniaLaborCodeSection1720, etseq,, and1770, etseq., aswell asCaliforniaCodeof Regulations, Title 8, Section16000, etseq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performanceof otherrequirementson "publicworks" and "maintenance" projects, If theservices beingperformedarepartofanapplicable "publicworks" or "maintenance" project, asdefinedby the Prevailing Wage Laws, and the total compensationis $1,000 or more, Contractor agreesto fully complywithsuchPrevailingWageLaws. Contractorshalldefend, indemnifyandholdthe City, its electedofficials, officers, employeesandagentsfreeandharmlessfromanyclaimor liabilityarisingoutof anyfailureor allegedfailuretocomplywiththePrevailingWageLaws,

5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construedto be an independentcontractorandnotanemployeeoftheCity. ThisAgreementisnotintendednorshall it beconstruedto createanemployer -employeerelationship, ajoint venturerelationship, or to allowtheCity to exercisediscretionorcontrolovertheprofessionalmannerin whichContractor performsthe serviceswhich arethesubjectmatterof thisAgreement; however, the servicesto be providedby Contractorshallbeprovidedin amannerconsistentwith all applicablestandardsand regulationsgoverningsuchservices. Contractorshallpayall salariesandwages, employer'ssocial securitytaxes, unemploymentinsuranceand similar taxesrelatingto employeesandshall be responsiblefor all applicablewithholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreementcreatesa non-exclusiveandperpetuallicensefor City to copy, use, modify, reuse, or sublicenseany and all copyrights, designs, andother intellectualproperty embodiedin plans, specifications, studies, drawings, estimates, andotherdocumentsor works of authorshipfixedin anytangiblemediumof expression, includingbut not limited to, physical drawingsor datamagneticallyorotherwiserecordedoncomputerdiskettes, whicharepreparedor causedto be preparedby Contractorunderthis Agreement ("Documents & Data"), Contractor shall require all subcontractorsto agreein writing that City is granteda non-exclusiveand perpetuallicensefor any Documents & Data the subcontractorprepares under this Agreement.

Contractorrepresentsandwarrantsthat Contractorhasthe legalright to licenseany andall Documents & Data. Contractormakesno suchrepresentationand warrantyin regardto Documents & Datawhichwereprovidedto Contractorby theCity. City shallnot be limitedin anywayin its useof theDocumentsandDataat anytime, providedthatanysuchusenotwithin thepurposesintendedby thisAgreementshallbeatCity'ssolerisk.

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INSURANCE
Priorto undertakingperformanceof work underthisAgreement, Contractorshallmaintain andshallrequireits subcontractors, if any, to obtainandmaintaininsuranceasdescribedbelow:
a. CommercialGeneralLiability Insurance. Contractorshallmaintaincommercial generalliability insurancenamingthe City, its officers, employees, agents, volunteersandrepresentativesasadditional insured(s) andshall include, but not be limitedto protectionagainstclaimsarisingfrombodilyandpersonalinjury, includingdeathresultingtherefromanddamagetoproperty, resultingfromanyact or occurrencearisingout of Contractor's operationsin the performanceof this Agreement, including, withoutlimitation, actsinvolvingvehicles. Theamountsof insuranceshallbenotlessthanthefollowing: singlelimitcoverageapplyingto bodilyandpersonalinjury, includingdeathresultingtherefrom, andproperty damage, in thetotalamountof $1,000,000peroccurrence, with $2,000,000in the aggregate. Suchinsuranceshall (a) nametheCity, its officers, employees, agents, volunteersandrepresentativesasadditionalinsured(s); (b) beprimarywithrespect to insuranceor self-insuranceprogramsmaintainedby theCity; and (c) contain standardseparationof insuredsprovisions,
b. Businessautomobileliability insurance, or equivalentform, with acombinedsingle limit of not less than $1,000,000 per occurrence. Suchinsuranceshall include coverage for owned, hired and non -owned automobiles.

C. Worker' s CompensationInsurance. In accordancewith the California Labor Code, Contractor, if Contractorhasanyemployees, is requiredto be insuredagainst liability for worker' s compensationor to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtainandmaintainanyemployer'sliability insurancewith limits notlessthan 1,000,000per accident.
d. If Contractorisoremploysalicensedprofessionalsuchasanarchitectorengineer:

Professionalliability (errorsandomissions) insurance, with acombinedsinglelimit of notlessthan $1,000,000perclaimwith $2,000,000in theaggregate.

C. Thefollowingrequirementsapplyto theinsuranceto beprovidedby Contractor pursuant to this section:
i) Contractor shall maintain all insurance required above in full force and effectfor theentireperiodcoveredby thisAgreement.
ii) Certificatesof insuranceshallbe furnishedto theCity uponexecutionof thisAgreementandshallbeapprovedbytheCity,
iii) Certificatesandpoliciesshallstatethatthepoliciesshallnot becancelled or reducedin coverageor changedin anyothermaterialaspect, by Contractor, withoutthirty (30) dayspriorwrittennoticetotheCity.

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iv) Contractorshall supply City with a fully executedadditionalinsured endorsement.
if Contractorfailsor refusestoproduceor maintaintheinsurancerequiredby this sectionor fails or refusesto furnishtheCity with requiredproof thatinsurancehas beenprocuredandisin forceandpaidfor, theCityshallhavetheright, attheCity's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor'srighttobepaidforitstimeandmaterialsexpendedpriortonotification of termination. Contractor waives the right to receive compensation and agrees to indemnifytheCity for anyworkperformedpriorto approvalof insuranceby the City.

S. INDEMNIFICATION
Contractoragreesto defend, andshallindemnifyandhold harmlessthe City, itsofficers, agents, employees, consultants, specialcounsel, andrepresentativesfrom liability; ( 1) for personal injury, damages, justcompensation, restitution, judicialorequitablereliefarisingoutof claimsfor personalinjury, includingdeath, andclaimsfor propertydamage, whichmay arisefrom the negligentoperationsof the Contractoror its subcontractors, agents, employees, or otherpersons actingontheirbehalfwhichrelatesto theservicesdescribedin section1ofthisAgreement; and 2) from any claim that personalinjury, damages, just compensation, restitution, judicial or equitablerelief is dueby reasonof thetermsof or effectsarisingfrom this Agreement. This indemnityandholdharmlessagreementappliesto all claimsfor damages, just compensation, restitution, judicial or equitablereliefsuffered, or allegedtohavebeensuffered, by reasonof the eventsreferred to in this Sectionor by reasonof the terns of, or effects, arising from this Agreement, The Contractorfurther agreesto indemnify, holdharmless, andpay all costsfor the defenseof theCity, includingfeesandcostsfor specialcounselto be selectedby theCity, regardinganyactionby athirdpartychallengingthevalidityof thisAgreement, or assertingthat personalinjury, damages, justcompensation, restitution, judicialorequitablereliefduetopersonal orpropertyrightsarisesby reasonof theternsof, or effectsarisingfromthisAgreement, City maymakeall reasonabledecisionswith respectto its representationin anylegalproceeding, Notwithstandingthe foregoing, to the extentContractor's servicesaresubjectto Civil Code Section2782.8, the aboveindemnityshallbelimited, to theextentrequiredby Civil CodeSection 2782.8, to claimsthat ariseof, pertainto, or relateto thenegligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractorshalldefend, indemnifyandholdharmlesstheCity, its officers, agents, representatives, andemployeesagainstanyandall liability, includingcosts, andattorney's fees, forinfringementofanyUnitedStates' letterspatent, trademark, orcopyrightcontainedinthework productordocumentsprovidedbyContractortotheCitypursuanttothisAgreement.

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10. RECORDS
Contractorshallkeeprecordsandinvoicesinconnectionwiththeworktobeperformed under this Agreement. Contractorshallmaintaincompleteandaccuraterecordswith respectto the costsincurred, underthis Agreementand any services, expenditures, and disbursements chargedtotheCityforaminimumperiodofthree (3) years, orforanylongerperiodrequiredbylaw, from the dateof final paymentto Contractorunderthis Agreement. All suchrecordsand invoicesshallbeclearlyidentifiable. Contractorshallallowarepresentativeof theCityto examine, audit, andmaketranscriptsorcopiesof suchrecordsandanyotherdocumentscreated pursuantto thisAgreementduringregularbusinesshours, Contractorshallallow inspectionof all work, data, documents, proceedings, andactivitiesrelatedtothisAgreementforaperiodofthree 3) yearsfromthe dateof finalpaymentto ContractorunderthisAgreement.

11. CONFIDENTIALITY
If Contractorreceivesfrom the City informationwhich due to the natureof such informationisreasonablyunderstoodtobeconfidentialand/orproprietary, Contractoragreesthat it shallnotuseor disclosesuchinformationexceptin theperformanceof thisAgreement, and furtheragreesto exercisethesamedegreeof careit usesto protectits owninformationof like importance, but in noeventlessthanreasonablecare. "ConfidentialInformation" shallincludeall nonpublicinformation, Confidentialinformationincludesnotonlywritteninformation, butalso informationtransferredorally, visually, electronically, or by other means. Confidential informationdisclosedto eitherpartyby anysubsidiaryand/or agentof theotherpartyiscovered bythisAgreement. Theforegoingobligationsofnon-useandnondisclosureshallnotapplytoany informationthat (a) hasbeendisclosedinpubliclyavailablesources; (b) is, throughnofaultofthe Contractordisclosedin apubliclyavailablesource; (c) isinrightfulpossessionoftheContractor withoutanobligationofconfidentiality; (d) isrequiredtobedisclosedbyoperationoflaw; or (e) isindependentlydevelopedbytheContractorwithoutreferenceto informationdisclosedbythe City.

12. CONFLICT OF INTEREST CLAUSE
Contractorcovenantsthatit presentlyhasnointerestandshallnothaveinterests, director indirect, which would conflict in anymannerwith performanceof servicesspecifiedunderthis Agreement.

13. NOTICE
Anynotice, tender, demand, delivery, or othercommunicationpursuanttothisAgreement shallbeinwritingandshallbedeemedtobeproperlygivenif deliveredin personormailedby first classor certifiedmail, postageprepaid, or sentby fax or othertelegraphiccommunicationin themannerprovidedin thisSection, tothefollowingpersons:

To City: Clericof theCity Council
City of SantaAna
20 Civic Center Plaza (NI- 30)

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City Council
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P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax 714- 647- 6956
Copy to: Executive Director
Public WorksAgency
City of SantaAna
20 Civic Center Plaza ( M- 21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647- 5635
To Contractor: Sedaw
168E. Arrow Hwy, #101
San Dimas, CA 91773
A partymaychangeitsaddressby givingnoticein writingtotheotherparty. Thereafter, anycommunicationshallbe addressedandtransmittedto thenewaddress, If sentby mail, communicationshallbeeffectiveor deemedtohavebeengiventhree (3) daysafterit hasbeen depositedin theUnitedStatesmail, dulyregisteredor certified, with postageprepaid, and addressedassetforthabove. If sentby fax, communicationshallbeeffectiveor deemedto have beengiventwenty-four (24) hoursafterthetimesetforthonthetransmissionreportissuedbythe transmittingfacsimilemachine, addressedassetforthabove. Forpurposesof calculatingthese timeframes, weekends, federal, state, Countyor Cityholidaysshallbeexcluded.

14. EXCLUSIVITY AND AMENDMENT
ThisAgreementrepresentsthecompleteandexclusivestatementbetweentheCityand Contractorregardingthesubjectmatterherein, andsupersedesanyandall otheragreements, oral or written, betweentheparties. In the eventof aconflict betweenthetermsof this Agreementand anyattachmentshereto, thetermsof thisAgreementshallprevail. ThisAgreementmaynotbe modifiedexceptby writteninstrumentsignedby theCity andby anauthorizedrepresentativeof Contractor. Thepartiesagreethatanytermsorconditionsof anypurchaseorderorotherinstrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractoror the City. Each party to this Agreementacknowledgesthat no representations, inducements, promisesor agreements, orallyorotherwise, havebeenmadebyany party, or anyoneactingonbehalfof anyparty, whicharenotembodiedherein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractormaynot assign, transfer, delegate, or subcontractanyinteresthereinwithouttheprior written consentof the City andany suchassignment, transfer, delegationor subcontractwithout theCity'sprior writtenconsentshallbeconsiderednull andvoid. Nothingin thisAgreementshall be construedto limit the City's ability to haveany of the serviceswhich arethe subjectto this AgreementperformedbyCitypersonnelorbyothercontractorsretainedbyCity.

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16. WAIVER
Nowaiverofbreach, failureof anycondition, or anyright orremedycontainedin or grantedbytheprovisionsofthisAgreementshallbeeffectiveunlessit isinwritingandsignedby thepartywaivingthebreach, failure, rightorremedy. Nowaiverof anybreach, failureor right, or remedyshallbe deemeda waiverof anyotherbreach, failure, right or remedy, whetheror not similar, norshallanywaiverconstituteacontinuingwaiverunlessthewritingsospecifies. 17, TERMINATION
ThisAgreementmaybeterminatedby theCityuponthirty (30) dayswrittennoticeof termination. In suchevent, ContractorshallbeentitledtoreceiveandtheCityshallpayContractor compensationfor all servicesperformedby Contractorprior to receiptof suchnotice of termination, subjectto the following conditions:
a. As aconditionof suchpayment, theExecutiveDirectormayrequireContractorto deliverto the City all work productcompletedasof suchdate, andin suchcase suchworkproductshallbethepropertyof theCityunlessprohibitedby law, and Contractorconsentsto theCity'susethereoffor suchpurposesastheCity deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performancespecifiedin theRecitalsof thisAgreement.

18. NON- DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexualorientation, age, nationalorigin, ancestry, or disability, as definedandprohibitedby applicablelaw, in the recruitment, selection, training, utilization, promotion, termination or other employmentrelatedactivitiesor in connectionwith any activitiesunder this Agreement.

Contractoraffirms thatit is anequalopportunityemployerandshallcomplywith all applicable federal, state and local laws and regulations.

19. JURISDICTION - VENUE
ThisAgreementhasbeenexecutedanddeliveredin theStateof Californiaandthevalidity, interpretation, performance, andenforcementof anyof theclausesof this Agreementshallbe determinedandgovernedby the lawsof the Stateof California, Bothpartiesfurtheragreethat OrangeCounty, California, shallbethevenuefor anyactionorproceedingthatmaybebroughtor ariseout of, in connectionwith or by reasonof this Agreement.

20. PROFESSIONAL LICENSES
Contractorshall, throughoutthetermof this Agreement, maintainall necessarylicenses, permits, approvals, waivers, andexemptionsnecessaryfor theprovisionof theserviceshereunder andrequiredby thelawsandregulationsof theUnitedStates, theStateof California, theCityof

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SantaAnaandallothergovernmentalagencies. ContractorshallnotifytheCityimmediatelyand in writingof its inabilityto obtainor maintainsuchpermits, licenses, approvals, waivers, and exemptions. Saidinability shall be causefor termination of this Agreement.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned representsand warrants that its signature herein below has the power, authorityandright to bindtheir respectivepartiesto eachof thetermsof this Agreement, andshall indemnifyCity fully, including reasonablecostsand attorney'sfees, foranyinjuriesordamagestoCityintheeventthatsuchauthority orpoweris not, in fact, heldbythesignatoryor is withdrawn. b. All exhibitsreferencedhereinandattachedheretoshallbeincorporatedasif fully setforth in the body of this Agreement.

IN WITNESSWHEREOF, thepartiesheretohaveexecutedthisAgreementthedateandyearfirstabove written.

ATTEST:

MAlRIA" D. HUIZAR
Clerk of the Council

APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:

J n M. Funk
Assistant City Attorney

FOIL) IPPROVAL
FuadS. Sweissl PLS
Executive Dire for
Public Works Alaenev

CITY OF SANTA ANA
P AAULGODINEZ I1
City Manager

CONTRACTOR
Q.,A-) wu
me: - '
AAW-fe 0Title:

RSicer.TIN0

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City Council
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Sedaru Proposal for
City of Santa Ana
On -going Water System Computer Model Solutions
121
n`,% ; r >, , . S.'..•,!+ ,', _ . a P; L+f i ``.'/ ate," 5 SedarU
168 E Arrow Hwy, Suite 101
San Dimas, CA 91773 sedaru. com
Office: 626.244.0700 info@sedaru. com

City Council
20 –
11 3/19/2024

September 14, 2018
Mr. Rudy Rosas, P.E.

Senior Civil Engineer
City of SantaAna
220 S. DaisyAve. M- 85
Santa Ana, CA 92703
Subject: Proposalto ProvideOngoingWater SystemComputerModel Solutions, 3-year Initial term, with optional renewal for 2 years
Dear Mr. Rosas,
Sedaru, Inc. (Sedaru) ispleasedto submitthisproposalto theCityofSantaAna (City) to provide software and servicesto the City's water engineeringdepartment. This proposal serves as a continuation of services provided under Sedaru's Water System Computer Model Solutions contract from 2015-2018, wherein Sedarudeliveredsolutionsfrom hydraulicmodeling, to engineering analysis and applications designed to maximize the input, output, and recommendations from the City's calibrated water systemcomputer model.

Background: Sedaruhasprovidedengineeringsolutionsfor the Citysince2015, incorporating:
the City's institutional knowledge, while gaininga uniqueand valuableunderstandingof the City's water systemhydraulic challenges, performancecharacteristics, infrastructure condition and opportunities for efficiency.

Unique, City -specificExperience: Sedaruhasdelivereda comprehensiverangeof engineering and operations related solutions, as summarized below.

Built and calibrated the City's water system hydraulic model, Supportedhydraulicsimulationsfor the City's 2016WaterSystemMasterPlan, including:
o System -wide fire flow analysisto understandand plan -for system redundancyand adequate minimum fire flow protection,
o Criticality analysis to Identify the City's most vulnerable corridors & related system valves
o Energymanagementanalysisto assistwith efficientuseofexistingsystemcapacity, o Water quality analysisto identify areasof systemstagnancyacrossthe system, where high disinfectant bi-products mayform.

Analyzed multiple water quality and operational related analysesto ensure acceptable minimum water ageunder varying demand conditions,
Delivered analysis, results, and a Technical Memorandum with recommendations for the County Administrative Blockhydraulic FeasibilityStudy,
Completionof awatersystemflushingprogram,
Deliveryof the HydraulicModel and GIS-basedsolution "Sedaru" to City Engineering & Operationsstaffto supportongoing, in-house:
o HydraulicSimulations (SedaruModeling) for utility -focusedanalysissuchasfire flows, o SCADAtrending & alarms (Sedaru OMNI), integrated in the same Model interface, o FacilityInspectionsfrom anapp, w/automatedproductionreporting (SedaruFieldforce) o Identificationof optimalpipelinereplacementstrategiesfor the City's highreturnonits capital investment ( Sedaru CIP). Services to implement this tool included:

City Council
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Integration of multiple system hydraulic and infrastructure condition assessment criteriasuchasfireflows, leaks, valvecriticality, pipelineage, material, andmore.

Theaboverepresentsa significantcollectionof institutionalknowledgegainedbyour staffto developthe City's first -everhydraulicmodel, withtheapplicationofthat mode[ to theCity's Water SystemMasterPlan, and deploymentof upgradedtechnologyto supporta more integrated, dynamic, andinformeddecisionmakingprocessforengineering.

ProposedScopeandTermsforOngoingSolutions: Byapprovalofthisproposalandsubsequent contractingof thisproposedscope, the CityauthorizesSedaruto providemaintenanceand supportfor engineeringsoftwarefora3-yearinitialterm, withanoptionalrenewalfor2years..

Annualizedsupportincludes2categoriesofsolutions: 1) ongoingsoftwaremaintenanceand support for the solutionsauthorizedwithin the 2015-2018WaterSystemComputerModel Solutionscontract, and2) continuedengineeringrelatedservicesto providesimilarservicesto thosedescribedherein, includingupdatesto the City'scurrentwatermodel, Thesesolutions have been summarized below:

1. $ 75,000peryearfor maintenanceandsupportof theSedaruengineeringsoftware, Inc.:
a. SedaruModeling: Runfire -flow analysis, sizepipelines, evaluatepumpsoutof service. b. Sedaru OMNI & SCADAConnect: Track, trend, monitor, and report -on system performance, Includingnotificationsandalarmsof facilitiesrunningout of range. c. SedaruFieldforce & Auto -Reporting: Collectconditionandperformancedataonkey facilitiesinreal-time, to automaticallygenerateproductionreports. d. SedaruCIP: Accessconditionand performancedatafrom GIS, HydraulicModel, Street Paving. Rank, weight, quantify & prioritize pipelinereplacementprojectswith high. ROL e. Sedaruops: Predictoperationsto determinewaterage, andtracewatersupplyto and fromanypointinthesystemto reducetheneedforfuturewaterqualitysampling.

2. $ 75,000peryearforongoingengineeringconsultingservices, deliveredonan as -needed basis, utilizingtheratescheduleincludedhereinasExhibitA. Consultingservicesmay include and not be limited to:
a. Updates to the City's water system hydraulic model, and related calibration efforts, to ensure reasonable water model results as compared to field or SCADAmeasurements. b. Updatesmayalsoincludewaterqualityparameterstosupportthe City'sannualflushing programto maintainacceptablelevelsof water quality.
c. Ongoingfire flow capacityanalysisfor developerrequests, deficiencyanalysisto ensure highvaluereturn -on -investmenton pipelinereplacementprojects, andsimulationsof water systemoperationsIncludingpumpcontrols, waterquality, andmore. d. Hydraulicmodelupdatesandrelatedmodelresultswill providetheCity'sSedaru software with the latest information on City infrastructure and operations to support optimal software performance over time.

Total annual value of the contract is $150,000, and software maintenance is to be billed and paidinadvanceof eachcontractyear. Consultingservices billed on a percentcompletebasis.

City Council
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13 3/19/2024

ProposedProjectTeam: SedaruproposesaProjectTeamwithacollective100+yearsof experiencein deliveringwater systemplanning, operations, and technicalsoftware solutions, in additionto nearly2 decadesof experiencewith City -specificprojects. Pleaseseeresumes included for the City's consideration in Exhibit B.

We lookforwardto a continuingto delivervaluedengineeringandwater systemcomputer modelsolutionsto the City's EngineeringDepartment, Pleasedo not hesitateto contactme with anyquestionsat all, at anytime.

Sincerely,
Paul Hauffen,
City of Santa. Ana
Customer Service Manager
Sediaru, Inc..

Phone:( 626) 354- 7003
Email: naulhauffen@sedaru. com

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14 3/19/2024

Exhibit A oo
4 City Council
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15 3/19/2024

Rates: Sedaruproposesthefollowingratesfor servicesrenderedfromJuly1, 2018throughJune30, 2019. Rateswill increase3%annually per year,
Classification
Principal......................................................................................

Technical Advisor/ QA-QC............................................................

Senior Project Manager/ GIS Systems Integrator/ Developer......

Not to Exceed Hourly Rate
ProjectManager............................................................................................

Senior Project Engineer/ Modeler/ Senior GISTechnician— ...........................

Project Engineer/ Modeler/ GIS Technician....................................................

ProjectAccountant........................................................................................

WordProcessing ........................................... 215
200
185
170
160
150
90 75

City Council
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A- 2023- 204
fg$jgnANrrlQpbToW, Irr3-9C38- 47FD- 9E6A- 6DOA05493B55

WORKMAYNOTPROCEED

CITYCLERK
DATE: DEC1 1 2023
p. 4wFtm
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on November 21, 2023, by andbetween Sedaru, formerly known asID Modeling, Inc.

Contractor"), andtheCity of SantaAna, a chartercity andmunicipalcorporationorganizedand existing under the Constitution and laws of the Stateof California ("City").

RECITALS
A. The parties enteredinto Agreement No. A- 2018-275 ("Agreement") datedDecember 4, 2018, to retainaqualifiedcontractortoprovidewatersystemcomputermodelingand engineeringservices, including the designandcreationof a water systemcomputermodel.

B. On November 4, 2021, the parties executedthe sole two (2) year extension. Therefore, the Agreement is in full force and effect through December 3, 2023.

C. On April 4, 2023, the Parties entered into a First Amendment to the Agreement ( A- 2023- 052) to increase the compensation under the Agreement due to an unanticipated increase in volume of development plan submittals.

D. On September21, 2023, the City' sPublic Works Agency ("PWA") receiveda written noticefrom Contractorinforming PWA the Sedarusoftwareplatform contemplatedby the Agreement would no longer be supported after June 30, 2024.

E. The Parties now wish to amend the Agreement to extend the term of the Agreement to allow PWA to finish existing projects, download data and information, and transition to another software platform.

The Parties therefore agree:

1. Section 3, Term, shall be amended to extend the term of the Agreement through June 30, 2024.

2. Except as modified by this SecondAmendment, all terms andconditions of theAgreement shall remain in full force and effect.
signaturepagefollows)

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DocuSign Envelope ID: C7ABOA53- 9C38- 47FD- 9E6A- 6DOA05493B55 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and yearfirst written above.

Jermifer L. 1

APPROVED AS TO FORM
SONIA R. CARVALHO, City Attorney
By:

B on Salvafierra
Deputy City Attorney

RECOMMENDED FOR APPROVAL
tL Nabil Saba
Executive Director
Public Works Agency
Tom Hatch
Interim City Manager

CONSULTANT
Do
siaoeeInyI:, uty lNv clw.

Name: ony ri ch
Title: senior sales manager, North AmericanAccountMa

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THIRD AMENDMENT TO AGREEMENT WITH SEDARU, FORMERLY KNOWN AS ID MODELING, INC., TO PROVIDE WATER SYSTEM COMPUTER MODELING AND

ENGINEERING SERVICES

THIS THIRD AMENDMENT to the above-referenced agreement is entered into on March 19, 2024, by and between Sedaru, formerly known as ID Modeling , Inc. (“Contractor”), and the City of Santa An a, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. The parties entered into Agreement No. A-2018-275 (“Agreement”) dated December 4, 2018, to retain a qualified contractor to provide water system computer modeling and engineering services, including the design and creation of a water system computer model.

B. On November 4, 2021, the parties executed the sole two (2) year extension (#A-2018-275- 01) through December 3, 2023.

C. On April 4, 2023, the Parties entered into a First Amendment to the Agreement (A -2023- 052) to increase the compensation under the Agreement due to an unanticipated increase in volume of development plan submittals.

D. On September 21, 2023, the City’s Public Works Agency (“PWA”) received a written notice from Contractor informing PWA the Sedaru software platform contemplated by the Agreement would no long er be supported after June 30, 2024. The Parties entered into a Second Amendment to the Agreement (#A -2023-204) to extend the term of the Agreement to allow PWA to finish existing projects, download data and information, and transition to another software platform

E. PWA received another notice from Contractor informing PWA the Sedaru software platform contemplated by the Agreement would allow extensions through December 31, 2024.

F. The Parties now wish to further amend the Agreement to extend the term of the Agreement another six (6) months to allow PWA to finish existing projects, download data and information, and transition to another software platform.

The Parties therefore agree:

1. S ection 3 , Term, shall be amended to extend the term of the Agreement through December 31, 2024.

2. Except as modified by this Third Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

DocuSign Envelope ID: A3AF99A3-03D5-4E47-8E9F-CE4CE1EA2FC0

City Council
20 –
19 3/19/2024

Page 2 of 2 ends

SIGNATURE PAGE FOR THIRD AMENDMENT TO AGREEMENT WITH SEDARU, FORMERLY KNOWN AS ID MODELING, INC., TO PROVIDE WATER SYSTEM

COMPUTER MODELING AND ENGINEERING SERVICES

IN WITNESS WHEREOF, the pa rties hereto have executed this Third Amendment to the Agreement on the date and year first written above.

Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO, City Attorney

By:____________________________
Brandon Salvatierra Name:

Deputy City Attorney Title:

RECOMMENDED FOR APPROVAL

______________________________
Nabil Saba
Executive Director
Public Works Agency

DocuSign Envelope ID: A3AF99A3-03D5-4E47-8E9F-CE4CE1EA2FC0 Sales Manager, North American Account Management Team
David Rutowski

City Council
20 –
20 3/19/2024

Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: On-Call Material Testing and Special Inspection Services

AGENDA TITLE
Approve Second Amendments to Agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. for On-Call Material Testing and Special Inspection Services (Non- General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute the second amendments to the standard agreement with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. to provide on-call material testing and special inspection services and increase the contract amount by $2,000,000, for a total amount not to exceed $4,000,000 for the remaining term (Core Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Under the City of Santa Ana’s Capital Improvement Program, a number of construction projects will take place over the next several years. These projects include street paving, traffic signals, underground utilities, buildings, bridges, and park facility improvements. In order to maintain high quality construction, the City intends to retain testing and inspection firms to provide quality assurance services for these projects.

The Public Works Agency (PWA) released Request for Proposals (RFP) No. 20-111, by which it sought the services of a professional engineering firm to provide on-call materials testing and special inspection services on an on-call basis. Based on the criteria outlined in the RFP, the following consists of top scoring firms and their rankings:

Rank Firm City
1 AESCO, Inc. Huntington Beach, CA
2 Kleinfelder, Inc. Laguna Hills, CA
3 RMA Group Carson, CA

City Council
21 –
1 3/19/2024

On-Call Material Testing and Special Inspection Services March 19, 2024

Page 2 ends

4 1
0 7
Approval of the recommended action will authorize the second amendment to increase the shared total aggregate amount of the standard agreement, which was previously approved by the City Council on July 6, 2021. The City Council had previously authorized this agreement. Staff recommends adding funds for continued services necessitated under this standard version of the contract.

In the past year, the total construction value has increased to $150 million. There has been an influx of new project funds, such as the American Rescue Plan Act and others, creating more projects. As the demand for construction continuously rises, the need for inspection and material testing increases to meet the City’s standard plans and specifications. Staff recommends increasing the annual aggregate agreement amount by $2,000,000 to cover these services (Exhibits 1-3).

FISCAL IMPACT
There is no fiscal impact at this time. Prior to utilizing any of these on-call services, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of the shared aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued.

Funds will be budgeted and available for expenditure for the remaining fiscal year, and carried forward for consideration in future fiscal years within the Agreement terms in the following, and various other, Public Works Contract Services-Professional Accounts:

Division Account
City Facilities License Agreement 01117605-62300
Traffic and Transportation Engineering 01117620-62300
Traffic Signal Maintenance 02917620-62300
Sanitary Sewer Enterprise 05417617-62300
Sanitary Sewer Enterprise 05517660-62300
Sanitary Sewer Enterprise 05617640-62300
Fed Clean Water Protection 05717640-62300
Residential Street Improvement 05817660-62300
Water Enterprise 06017645-62300
Water Enterprise 06617647-62300
Construction Engineering 08617611-62300
Design Engineering 08617612-62300
Traffic Engineering 08617620-62300
Administrative Services 10117601-62300
Development Engineering 10117605-62300
CIP Project Funding Various
Street Lights Maintenance 01117630-62300

City Council
21 –
2 3/19/2024

On-Call Material Testing and Special Inspection Services March 19, 2024

Page 3 ends

4 1
0 7
Division Account
Roadway Marking/Signs 01117625-62300
Graffiti Abatement Program 01117642-62300
Street Trees 01117643-62300
Sidewalks 01117626-62300
Environment/Sanitation 06817640-62300
Roadway Cleaning 06817641-62300
Median Landscaping 02917635-62300
Roadway Maintenance 02917660-62300

EXHIBIT(S)

1. Amendment with AESCO, Inc. for On-Call Material Testing and Special Inspection Services

2. Amendment with Kleinfelder, Inc. for On-Call Material Testing and Special Inspection Services

3. Amendment with RMA Group for On-Call Material Testing and Special Inspection Services
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager

City Council
21 –
3 3/19/2024

Page 1 of 2 ends

SECOND AMENDMENT TO AGREEMENT WITH AESCO, INC. TO PROVIDE

ON-CALL MATERIAL TESTING AND SPECIAL INSPECTION SERVICES THIS SECOND AMENDMENT to the above -referenced agreement is entered into March 19, 2024, by and between AESCO, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2021-121-01 (“Agreement”) dated July 6, 2021, to retain qualified consultants to provide on -call materials testing and special inspection services for the City’s Public Works Agency.

B. Consultant is one of three Consultants which were awarded Agreements with the City for the services defined in the Agreement. Each Consultant was retained to share an aggregate compensation pool, under the terms of this Agreement, which is current and in -effect through July 5, 2024, with available options to extend the Agreement.

C. On April 18, 2023, the parties entered into a First Amendment to the Agreement (A-2023- 065-01) to amend the Agreement to increase the aggregate compensation of the Agreement to accommodate additional upcoming projects for which the Consultant can provide quality assurance and testing services for these projects.

D. The parties now wish to further amend the Agreement to increase the aggregate compensation under the Agreement and to exercise an optional one-year extension of the Agreement.

The Parties therefore agree:

1. Section 2(a), Compensation, is hereby amended to increase the total aggregate total to be expended under the term of the Agreement, including any extension periods, by $2,000,000.00.

The total
non-to-exceed amount to the aggregate amount available to all the retained consultants shall be $4,000,000.00.

2. Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for an additional one-year term which shall now end on July 5, 2025.

3. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect.
[signature page to follow]
EXHIBIT 1

City Council
21 –
4 3/19/2024

Page 2 of 2 ends

SIGNATURE PAGE FOR SECOND AMENDMENT TO AGREEMENT WITH AESCO, INC. TO PROVIDE ON-CALL MATERIAL TESTING AND

SPECIAL INSPECTION SERVICES

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA

_______________________________ _____________________________ Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM AESCO, INC.

SONIA R. CARVALHO
City Attorney

By:___________________________ _______________________________ Jonathan T. Martinez By:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL

____________________________
Nabil Saba, PE
Executive Director
Public Works Agency
President

City Council
21 –
5 3/19/2024

Page 1 of 2 ends

SECOND AMENDMENT TO AGREEMENT WITH KLEINFELDER, INC. TO

PROVIDE ON-CALL MATERIAL TESTING AND SPECIAL INSPECTION SERVICES THIS SECOND AMENDMENT to the above -referenced agreement is entered into March 19, 2024, by and between Kleinfelder, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2021-121-02 (“Agreement”) dated July 6, 2021, to retain qualified consultants to provide on -call materials testing and special inspection services for the City’s Public Works Agency.

C. On April 18, 2023, the parties entered into a First Amendment to the Agreement (A-2023- 065-02) to amend the Agreement to increase the aggregate compensation of the Agreement to accommodate additional upcoming projects for which the Consultant can provide quality assurance and testing services for these projects.

D. The parties now wish to further amend the Agreement to increase the aggregate compensation of the Agreement and to exercise an optional one -year extension of the Agreement.

The Parties therefore agree:

1. Section 2(a), Compensation, is hereby amended to increase the total aggregate total to be expended under the term of the Agreement, including any extension periods, by $2,000,000.00.

The total non -to-exceed amount to the aggregate amount available to all the retained consultants shall be $4,000,000.00.

2. Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for an additional one-year term which shall now end on July 5, 2025.

3. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect.
[signature page to follow]
EXHIBIT 2

City Council
21 –
6 3/19/2024

Page 2 of 2 ends

SIGNATURE PAGE FOR SECOND AMENDMENT TO AGREEMENT WITH
KLEINFELDER, INC. TO PROVIDE ON-CALL MATERIAL TESTING AND

SPECIAL INSPECTION SERVICES

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA

_______________________________ _____________________________ Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM KLEINFELDER, INC.

SONIA R. CARVALHO
City Attorney

By:___________________________ _______________________________ Jonathan T. Martinez By:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL

____________________________
Nabil Saba, PE
Executive Director
Public Works Agency
Mike Dorsch
VP, Southern California Service Line Leader
Construction Materials Engineering & Testing

City Council
21 –
7 3/19/2024

EXHIBIT 3

City Council
21 –
8 3/19/2024

City Council
21 –
9 3/19/2024

Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: On-Call Water Engineering Services

AGENDA TITLE
Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. for On-Call Engineering Services (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute first amendments to the agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt- Zollars, Inc., and Tait & Associates, Inc. for on-call engineering services to increase the agreement amount by $750,000, for a total aggregate agreement amount not to exceed $2,750,000 for the remaining term of the agreement which began on August 16, 2022 and expires on August 15, 2025, with a provision for two, one year optional extensions (Core Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On August 16, 2022, the City Council approved agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. to provide on-call engineering services for the Public Works Agency Water Resources Division. To date, staff has utilized these consultants to provide professional engineering design and cost estimation work for several civil works projects relating to water, sewer, and recycled water facilities and systems.

The original agreement was awarded an amount not to exceed $2,000,000 for a three- year term, with the provision for one two-year extension. Staff recommends amending the agreements to increase the funding amount by $750,000 for the remainder of the term to allow these services to be utilized for additional civil works projects included in the current and future fiscal years’ Capital Improvement Programs (CIP). The additional funding will help ensure that the much-needed capital projects identified in the CIP can commence according to schedule.

City Council
22 –
1 3/19/2024

On-Call Water Engineering Services
March 19, 2024

Page 2 ends

4 1
1 1

FISCAL IMPACT
Funds are budgeted and available for expenditure in the current FY 2023-24 and will be budgeted in future fiscal years for City Council consideration, including the renewal option. The following is an estimate of expenditures by fiscal year:

Fiscal
Year
Accounting
Unit - Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
Current Contract Term
2023-24 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$250,000
2024-25 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$250,000
Optional Two-Year Extension
2025-26 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$150,000
2026-27 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$100,000
Total: $750,000

EXHIBIT(S)

1. Amendment to Agreement with Tetra Tech, Inc.

2. Amendment to Agreement with Ardurra Group, Inc.

3. Amendment to Agreement with Psomas

4. Amendment to Agreement with Kimley-Horn and Associates, Inc.

5. Amendment to Agreement with Huitt-Zollars, Inc.

6. Amendment to Agreement with Tait & Associates, Inc.

Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager

City Council
22 –
2 3/19/2024

FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR
ON-CALL ENGINEERING SERVICES WITH TETRA TECH, INC.

THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19 , 2024, by and between Tetra Tech, Inc., (“Contractor”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2022-158-01 (“Agreement”) dated August 16, 2022, to provide on-call water resources engineering services . The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect.

B. Contractor is one (1) of six ( 6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement.

C. The parties wish to amend the Agreement to increa se the total “not to exceed” aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment.

The Parties therefore agree:

1. Section 2.a., Compensation , is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on-call services provided to the City, by $750,000.

The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page to follow]
EXHIBIT 1

City Council
22 –
3 3/19/2024

SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON-CALL ENGINEERING SERVICES WITH TETRA TECH, INC.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO
__________________________ ______________________________ Brandon Salvatierra By:

Deputy City Attorney Title:

Vice President
Tom Epperson, PE

City Council
22 –
4 3/19/2024

FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR
ON-CALL ENGINEERING SERVICES WITH ARDURRA GROUP, INC.

THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19 , 2024, by and between Ardurra Group, Inc. , (“Contractor”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2022-158-02 (“Agreement”) dated August 16, 2022, to provide on-call water resources engineering services . The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect.

B. Contractor is one (1) of si x (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement.

C. The parties wish to amend the Agreement to inc rease the total “not to exceed” aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment.

The Parties therefore agree:

1. Section 2.a., Compensation , is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on-call services provided to the City, by $750,000.

The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, durin g the term of this Agreement, including any extension periods.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page to follow]
EXHIBIT 2

City Council
22 –
5 3/19/2024

SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON-CALL ENGINEERING SERVICES WITH ARDURRA GROUP, INC.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO
__________________________ ______________________________ Brandon Salvatierra By:

Deputy City Attorney Title:

City Council
22 –
6 3/19/2024

FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR

ON-CALL ENGINEERING SERVICES WITH PSOMAS
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19 , 2024, by and between PSOMAS, (“Contractor”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2022-158-03 (“Agreement”) dated August 16, 2022, to provide on-call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect.

B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement.

C. The parties wish to amend the Agreement to increase the total “not to exceed” aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment.

The Parties therefore agree:

1. Section 2.a., Compensation , is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on-call services provided to the City, by $750,000.

The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, inc luding any extension periods.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page to follow]
EXHIBIT 3

City Council
22 –
7 3/19/2024

SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT

FOR ON-CALL ENGINEERING SERVICES WITH PSOMAS
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA
Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO
__________________________ ______________________________ Brandon Salvatierra By:

Deputy City Attorney Title:

Maira Salcedo
Vice President

City Council
22 –
8 3/19/2024

FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON-CALL
ENGINEERING SERVICES WITH KIMLEY-HORN AND ASSOCIATES, INC.

THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19 , 2024, by and between Kimley-Horn and Associates , Inc., (“Contractor”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. The parties entered into Agreement No. A-2022-158-04 (“Agreement”) dated August 16, 2022, to provide on-call water resources engineering services . The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect.

B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement.

C. The parties wish to amend the Agreement to increase the total “not to exceed” aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment.

The Parties therefore agree:

1. Section 2.a., Compensation , is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on-call services provided to the City, by $750,000.

The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount o f $2,750,000, during the term of this Agreement, including any extension periods.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

[signature page to follow]

City Council
22 –
9 3/19/2024

SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT

FOR ON-CALL ENGINEERING SERVICES WITH
KIMLEY-HORN AND ASSOCIATES, INC.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

ATTEST CITY OF SANTA ANA

Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager

APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO

__________________________ ______________________________ Brandon Salvatierra By:

Deputy City Attorney Title:

Darren
Adrian
Digitally signed by
Darren Adrian
Date: 2024.03.04
09:22:46 -08'00'

City Council
22 –
10 3/19/2024

FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR
ON-CALL ENGINEERING SERVICES WITH HUITT-ZOLLARS, INC.

THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19 , 2024, by and between Huitt-Zollars, Inc., (“Contractor”) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. The parties entered into Agreement No. A-2022-158-05 (“Agreement”) dated August 16, 2022, to provide on-call water resources engineering services . The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect.

B. Contractor is one (1) of si x (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement.

C. The parties wish to amend the Agreement to inc rease the total “not to exceed” aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment.

The Parties therefore agree:

1. Section 2.a., Compensation , is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on-call services provided to the City, by $750,000.

The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, durin g the term of this Agreement, including any extension periods.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.

[signature page to follow]

City Council
22 –
11 3/19/2024

City Council
22 –
12 3/19/2024

City Council
22 –
13 3/19/2024

City Council
22 –
14 3/19/2024

City Manager’s Office
www.santa-ana.org/city-managers-office
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: City Manager’s Office and Police Department Headcount, Workforce Changes, and Council Appointee Salary Schedule

AGENDA TITLE
Resolutions to Increase the City Manager’s Office and Police Department Headcount, Amend the City’s Classification and Compensation Plan, and Approve the City Council Appointee Salary Schedule

RECOMMENDED ACTION
Adopt resolutions to increase the City Manager’s Office and Police Department headcount, amend the City’s classification and compensation plan, and approve the City Council Appointee salary schedule.

RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-2024 ANNUAL BUDGET TO ADD FULL-TIME POSITIONS IN THE CITY MANAGER’S

OFFICE AND THE POLICE DEPARTMENT
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S

CLASSIFICATION AND COMPENSATION PLAN
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF SANTA ANA TO ADOPT AND APPROVE A COUNCIL APPOINTEE SALARY SCHEDULE IN COMPLIANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’

RETIREMENT SYSTEM (CALPERS)
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City Manager’s Office seeks to add and fund a Deputy City Manager position to the City Manager’s Office and add various positions in the Police Department by

City Council
23 –
1 3/19/2024

City Manager’s Office and Police Department Headcount, Workforce Changes, and Council Appointee Salary Schedule
March 19, 2024

Page 2 ends

4 1
2 6
reallocating Police Department funds. Requested City Manager’s Office and Police Department headcount changes are listed in Exhibit 1.

The City Manager’s Office requests to make changes to the City’s classification and compensation plan by creating one new classification in the City Manager’s Office and two new classifications in the Police Department as listed in Exhibit 2.

The City desires to adopt and approve the City Council Appointee salary schedule included in Exhibit 3 to reflect recent employment agreements, amendments, and/or resolutions to meet the requirements of the California Public Employees’ Retirement System (CalPERS) and ensure compliance with Title 2 of the California Code of Regulations section 570.5.

FISCAL IMPACT
The estimated annual cost for adding 17 full-time professional positions in the Police department is $2,177,760. At this time, the City Manager recommends to postpone funding for 12 Police Officer positions with a total budget value of $2,077,760, resulting in a net estimated General Fund expenditure increase of $101,280. The current number of authorized headcount for sworn Police positions is 400 with 384 being funded, leaving 16 unfunded positions. If the City Council approves the recommendation, the number of unfunded sworn Police positions will increase from 16 to 28 while maintaining an authorized headcount of 400. The total Police Department full-time headcount will increase from 656 to 673.

The estimated total annual cost for adding a Deputy City Manager will range from approximately $246,000 to $312,000 (including a base salary of $186,444 to $242,616 and benefits of $59,556 to $69,384). The midpoint of the total estimated cost is $279,000. The current year fiscal impact may be approximately $70,000 for three months of service.

The recurring future annual impact to the General Fund is approximately $380,280 as follows:

Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY23-24 01103010-61XXX General Fund City Manager,
Salaries, Regular $70,000

City Council
23 –
2 3/19/2024

City Manager’s Office and Police Department Headcount, Workforce Changes, and Council Appointee Salary Schedule
March 19, 2024

Page 3 ends

4 1
2 6

EXHIBIT(S)

1. Resolution to Increase City Manager’s Office and Police Department Headcount

2. Resolution to Amend the City’s Classification and Compensation Plan

3. Resolution to Approve City Council Appointee Salary Schedule Submitted By: Tom Hatch, Interim City Manager
Approved By: Tom Hatch, Interim City Manager
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY24-25 01103010-61XXX General Fund City Manager,
Salaries, Regular $279,000
FY24-25 01114XXX-
61XXX General Fund
Police
Department,
Salaries, Regular
$101,280

City Council
23 –
3 3/19/2024

Resolution 2024-XXX

Page 1 of 3 ends

RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-
2024 ANNUAL BUDGET TO ADD FULL-TIME POSITIONS IN
THE CITY MANAGER’S OFFICE AND THE POLICE
DEPARTMENT.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1: The City Council hereby finds, determines, and declares as follows:

A. On June 20, 2023, the City Council passed and adopted Ordinance No. NS- 3043, establishing the City’s Budget for Fiscal Year 2023-2024 and authorizing position allocations for Fiscal Year 2023-2024. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council.

B. On September 19, 2023, the City Council approved an appropriation adjustment to carryover unspent amounts from Fiscal Year 2022-23 to Fiscal Year 2023-24.

C. On October 17, 2023, the City Council passed Resolution No. 2023-067, amending the Fiscal Year 2023-2024 budget by adding three (3) full-time positions.

D. On February 20, 2024, the City Council passed Resolution No. 2024-003 amending the Fiscal Year 2023-2024 budget by adding three (3) full-time positions and reallocating five (full-time) positions.

E. The City Manager requests to amend the Fiscal Year 2023-2024 budget to add one (1) full-time Deputy City Manager position.

F. The Chief of Police requests to amend the Fiscal Year 2023-2024 budget to add seventeen (17) non-sworn professional positions.

G. It is now desired to amend the Fiscal Year 2023-2024 budget, as amended in order to effect this change, as shown below.

Section 2: The City’s Annual budget for Fiscal Year 2023-2024, as amended, is hereby further amended to add the following position in the City Manager’s Office at the monthly range as indicated:

Salary Range Effective March 19, 2024

City Council
23 –
4 3/19/2024

Resolution 2024-XXX

Page 2 of 3 ends

Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Deputy City Manager 1 $15,537-$20,218
Section 3: The City’s Annual budget for Fiscal Year 2023-2024, as amended, is hereby further amended to add the following positions in the Police Department at the monthly ranges as indicated:
5-Step Salary Range Effective March 19, 2024
Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Forensic Services
Supervisor 1 $9,485-$11,530
Forensic Specialist I 6 $6,546-$7,956
Police Service Officer 4 $5,627-$6,838
Police Investigative
Specialist 3 $6,203-$7,540
Police Services
Dispatcher 2 $6,357-$7,726
6-Step Salary Range Effective March 19, 2024
Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Human Resources
Analyst (UC) 1 $6,768-$8,638
Section 4: All classification salary ranges are set forth in the City's classification and compensation plan, as periodically updated.

Section 5: That except as amended by this resolution, all other provisions of the Annual Budget for the Fiscal Year 2023-2024, as amended, shall remain in full force and effect.

Section 6: This resolution is effective March 24, 2024, which is the start date of the first full pay period after adoption of this resolution.

ADOPTED this 19th day of March 2024.

___________________________
Valerie Amezcua
Mayor

City Council
23 –
5 3/19/2024

Resolution 2024-XXX

Page 3 of 3 ends

APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2024- XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on March 19, 2024.

Date: ___________________ ____________________________ Clerk of the Council
City of Santa Ana

City Council
23 –
6 3/19/2024

Resolution 2024-XXX

Page 1 of 7 ends

RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S

CLASSIFICATION AND COMPENSATION PLAN

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows:

A. Section 1004 of the City Charter of the City of Santa Ana requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council.

B. It is the City’s practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City’s organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates.

C. The City Council regularly amends the City’s classification and compensation plan for all full-time and part-time classifications of officers and employees of the City of Santa Ana.

D. It is now desired to amend the City’s classification and compensation plan.

Section 2. The Santa Ana City Council hereby amends the City’s classification and compensation plan as follows:

A. Create the following classifications:

UNIT TITLE MONTHLY
MIN

MONTHLY
MAX
EM Deputy City Manager (EM) $15,537 $20,218

UNIT TITLE STEPS HOURLY
MIN
HOURLY
MAX
Seasonal
PT
Police Services
Dispatcher (Part-Time) 5 $36.68 $44.57
Retired
Annuitant
Police Services
Dispatcher - Retired
Annuitant
5 $36.68 $44.57

City Council
23 –
7 3/19/2024

Resolution 2024-XXX

Page 2 of 7 ends

Section 3. The Santa Ana City Council hereby approves the updated Salary Schedules, for the unrepresented Executive Management (EM), Seasonal PT, and Retired Annuitant units, attached to this resolution as Exhibits A, reflecting classification and compensation amendments per this and previously approved City Council resolutions, and grouped by employee unit, as recommended by CalPERS, and in compliance with CalPERS California Code of Regulations section 570.5.

Section 4. This resolution is effective March 24, 2024, which is the start date of the first full pay period after adoption of this resolution.

ADOPTED this 19th day of March 2024.

___________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers

City Council
23 –
8 3/19/2024

Resolution 2024-XXX

Page 3 of 7 ends

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024- ___ to be the original resolution adopted by the City Council of the City of Santa Ana on March 19, 2024.

Date: ___________________ ____________________________ Jennifer L. Hall
City Clerk
City of Santa Ana

City Council
23 –
9 3/19/2024

EXHIBIT A

UNREPRESENTED EXECUTIVE MANAGEMENT (EM)

WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX

Page 4 of 7 ends

JOB TITLE JOB
CODE

MONTHLY

MINIMUM

MONTHLY

MAXIMUM
Assistant City Manager (EM) 00090 17,581 23,245
Chief Technology Innovations Officer (EM) 01701 14,075 18,315 Deputy City Manager (EM) 01791 15,537 20,218
Executive Director of Community Development (EM) 02870 14,075 18,315 Executive Director of Finance and Management Services (EM) 01190 14,075 18,315 Executive Director of Human Resources (EM) 01830 14,075 18,315 Executive Director of Parks, Recreation, and Community Services (EM) 05400 14,075 18,315 Executive Director of Planning and Building Safety (EM) 02490 15,537 20,218 Executive Director of Public Works (EM) 02170 15,537 20,218 Library Services Director (EM) 01561 14,075 18,315
Police Chief (EM) 03390 17,581 23,245

City Council
23 –
10 3/19/2024

EXHIBIT A

SEASONAL PART-TIME

HOURLY WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX

Page 5 of 7 ends

JOB TITLE JOB
CODE
STEP
AA
STEP
A
STEP
B
STEP
C
STEP
D
STEP
E
Administrative Intern 08000 - 18.15 19.06 - - -
Animal Control Officer 08995 - 23.96 25.16 26.42 27.75 29.13 Background Investigator (Part-Time) 09315 - 28.45 29.87 31.38 32.94 34.60 Budget Intern 09790 - 19.97 20.96 - - -
Claims Adjuster (Part-Time) 00125 39.05 41.02 43.05 45.21 47.46 49.83 Cold Case Investigator 09316 - 28.45 29.87 31.38 32.94 34.60 Correctional Services Officer 00360 - 20.01 21.01 22.06 23.19 24.32 Data Analyst (Part-Time) 00489 37.72 39.59 41.59 43.66 45.85 48.15 Engineering Intern 09130 - 19.97 20.96 - - -
Fingerprint Examiner 07605 - 29.88 31.39 32.94 34.59 36.32 Forensic Ballistics Technician 08500 - 24.56 25.80 27.09 28.45 29.87 Human Resources Analyst (Part‐Time) 08570 36.81 38.66 40.58 42.61 44.74 46.97 Human Resources Clerical Aide 07071 - 16.50 17.33 18.19 19.10 20.06 Human Resources Communications
Specialist (Part‐Time) 08575 36.81 38.66 40.58 42.61 44.74 46.97 Human Resources Specialist (Part‐Time) 08580 24.64 25.88 27.17 28.52 29.96 31.46 Human Resources Technician (Part‐Time) 08581 30.12 31.62 33.23 34.88 36.63 38.46 Jail Transportation Officer 09345 - 25.80 27.09 28.45 29.87 31.38 Law Clerk 08610 - 16.50 17.33 18.19 19.10 20.06
Management Intern 08080 - 21.96 23.06 - - -
Personnel Board Secretary (Part-Time) 08851 29.00 30.45 31.97 33.57 35.25 37.01 Police Cadet 08130 - 16.50 17.33 18.19 19.10 20.06
Police Reserve Level 1 08135 - 29.16 - - - -
Police Reserve Level 2 08136 - 20.83 - - - -
Police Reserve Level 3 08137 - 16.66 - - - -
Police Services Dispatcher (Part-Time) 03690 - 36.68 38.50 40.43 42.46 44.57 Risk Management Analyst (Part‐Time) 09969 36.81 38.66 40.58 42.61 44.74 46.97 Risk Management Specialist (Part‐Time) 09972 24.64 25.88 27.17 28.52 29.96 31.46 Risk Management Technician (Part‐Time) 09971 30.12 31.62 33.23 34.88 36.63 38.46 Senior Administrative Intern 08100 - 19.97 20.96 - - -
Senior Human Resources
Communications Specialist (Part-Time) 08582 - 49.09 51.55 54.12 56.83 59.68 Student Intern 08600 - 16.50 17.33 - - -

City Council
23 –
11 3/19/2024

EXHIBIT A

SEASONAL PART-TIME

HOURLY WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX

Page 6 of 7 ends

JOB TITLE JOB
CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Finance Project Manager
(Part-Time) 00491 61.28 62.82 64.38 65.99 67.66 69.33 71.07 72.85 74.67 76.53 78.43 80.4 82.41 84.47 86.6 88.75 90.98

City Council
23 –
12 3/19/2024

EXHIBIT A

RETIRED ANNUITANT

WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX

Page 7 of 7 ends

JOB TITLE JOB
CODE
STEP
A
STEP
B
STEP
C
STEP
D
STEP
E
Police Services Dispatcher - Retired
Annuitant 03695 36.68 38.50 40.43 42.46 44.57

JOB TITLE JOB
CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Homeless Services Division
Manager - Retired Annuitant 09930 56.91 58.32 59.76 61.28 62.82 64.39 66.00 67.66 69.34 71.07 72.85 74.67 76.53 78.43 80.40 82.42 84.47

City Council
23 –
13 3/19/2024

Resolution 2024-XXX

Page 1 of 3 ends

RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA TO ADOPT AND APPROVE A COUNCIL

APPOINTEE SALARY SCHEDULE IN COMPLIANCE WITH
TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS
SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES'

RETIREMENT SYSTEM (CALPERS)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows:

A. CalPERS requires public agencies to list their compensation levels in salary schedules by bargaining group or unit, and approved and adopted by the agency’s governing body, in compliance with Title 2 of the California Code of Regulations section 570.5.

B. It is the City’s practice to enter into employment agreements with Council Appointees, which include compensation terms and conditions.

C. CalPERS does not consider publicly available employment agreements adopted and approved by an agency’s governing body, on their own, to meet the requirements of Title 2 of the California Code of Regulations section 570.5.

D. At this time, City Council desires to approve and adopt an updated Council Appointee salary schedule reflecting recent employment agreements, amendments, and/or resolutions to meet the requirements and be in compliance with Title 2 of the California Code of Regulations section 570.5.

Section 2. The Santa Ana City Council hereby adopts and approves the Council Appointee salary schedule attached hereto to this resolution as Exhibit "A" and compiled from employment agreements, amendments, and/or resolutions recently adopted and approved by the City Council.

Section 3. This Resolution is operative from and after the date upon which it is adopted. The classification compensation retroactive effective dates are indicated in Exhibit “A” attached hereto.

City Council
23 –
14 3/19/2024

Resolution 2024-XXX

Page 2 of 3 ends

ADOPTED this 19th day of March 2024.

___________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers

Date: ___________________ ____________________________ Jennifer L. Hall
City Clerk
City of Santa Ana

City Council
23 –
15 3/19/2024

EXHIBIT A

COUNCIL APPOINTEE

SALARY SCHEDULE
REVISED MARCH 19, 2024
EFFECTIVE JULY 1, 2022

JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
Clerk of the Council 01990 168,900
EFFECTIVE DECEMBER 13, 2022

JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
City Clerk 01990 168,900
EFFECTIVE FEBRUARY 27, 2023

JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
City Clerk 01990 172,000

City Council
23 –
16 3/19/2024

City Manager Office
www.santa-ana.org/city-managers-office
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Distance Requirements for Targeted Residential Picketing

AGENDA TITLE
Ordinance Establishing Distance Requirements for Targeted Residential Picketing

RECOMMENDED ACTION

1. Adopt an urgency ordinance establishing distance requirements for targeted residential picketing.

ORDINANCE NO. NS-XXX entitled AN URGENCY ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA IN ACCORDANCE WITH SANTA ANA CHARTER SECTIONS 415 AND 417 TO ESTABLISH DISTANCE
REQUIREMENTS FOR TARGETED RESIDENTIAL PICKETING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3)); and

2. Approve first reading of an ordinance establishing distance requirements for targeted residential picketing. If approved, Article 1 section 10-110 would be amended and entitled “Targeted Residential Picketing” and sections 10-111 and 10-112 will be added to the Santa Ana Municipal Code.

ORDINANCE NO. NS-XXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 10, ARTICLE 1, SECTION 10-110 AND ADDING SECTIONS 10-111 AND 10-112 OF THE

SANTA ANA MUNICIPAL CODE TO ESTABLISH DISTANCE REQUIREMENTS FOR TARGETED RESIDENTIAL PICKETING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3)).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Recently, an increasing number of picketers in the City of Santa Ana and surrounding areas have targeted specific residences (and, at times, on private property of the targeted residence), expressing their views at the targeted residence and captive

City Council
24 –
1 3/19/2024

Distance Requirements for Targeted Residential Picketing March 19, 2024

Page 2 ends

4 0
9 9
audience therein. City staff proposes that the City adopt an ordinance to address this eminent re-occurring issue.

Targeted picketing not only harasses and intimidates occupants of a targeted home (and other homes in close proximity to the targeted residence) but is intrusive upon those individuals’ right to privacy in their home. Other municipalities have faced this issue, and as a result, have enacted laws that afford protection against such actions at private residences.

In an effort to manage targeted picketing in the City so as to protect an individual’s right to privacy in their home, and to protect the safety of all involved, City staff recommends that the City adopt this urgency ordinance and approve the first reading of the ordinance prohibiting target picketing within 300 feet of the property line of a residence.

Establishing a distance which must be maintained between residential dwellings and demonstrators targeting those dwellings will serve both these ends and the distance restriction for targeted picketing proposed within this ordinance preserves ample alternative channels of communication for protesters and demonstrators to disseminate their message(s) and/or idea(s).This ordinance establishes a clear and precise buffer zone between picketers and a targeted residence so as to preserve Santa Ana residents’ right to privacy and prevent siege upon target residents while providing a space for picketing. City staff proposes that the City adopt an ordinance to address this imminent re-occurring issue.

The ordinance is attached for consideration as both an emergency (urgency) ordinance (Exhibit 1) and a regular ordinance (Exhibit 2). Because these actions pose an imminent threat to the public peace and safety, City staff recommend that this urgency ordinance be adopted pursuant to Santa Ana Charter sections 415 and 417 which provide that an urgency ordinance may be passed immediately upon introduction at a regular meeting if made for the immediate preservation of the public peace, health, or safety and passed by two-thirds (⅔) of the members of the City Council. If adopted, the urgency ordinance will take effect on March 19, 2024.

The regular ordinance does not declare such express findings, and therefore, would be considered for a first reading and second reading; if the majority of the members affirm the passage of the first and second readings, the regular ordinance would become effective 30 days after the second reading.

Staff recommends that the City Council:

1. Adopt an urgency ordinance establishing distance requirements for targeted residential picketing.

2. Approve first reading of an ordinance establishing distance requirements for targeted residential picketing.

City Council
24 –
2 3/19/2024

Distance Requirements for Targeted Residential Picketing March 19, 2024

Page 3 ends

4 0
9 9

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Urgency Ordinance

2. Regular Ordinance
Submitted By: Tom Hatch, Interim City Manager
Approved By: Tom Hatch, Interim City Manager

City Council
24 –
3 3/19/2024

ORDINANCE NO. NS-XXXX

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF SANTA ANA IN ACCORDANCE WITH
SANTA ANA CHARTER SECTION S 415 AND 417 TO

ESTABLISH DISTANCE REQUIREMENTS FOR

TARGETED RESIDENTIAL PICKETING
WHEREAS, the City of Santa Ana, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, Section VII of Article XI of the California Constitution provides that a city may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, demonstrators and protestors have a right, protected by the First Amendment of the United States Constitution to express their views and to convey their message to both a general audience and a particularly targeted audience; and
WHEREAS, persons and/or groups have a right to engage in picketing on public streets and sidewalks within residential areas; and
WHEREAS, recently, an increasing number of picketers in the City of Santa Ana and surrounding areas have targeted specific residences (and, at times, on private property of the targeted residence), expressing their views at the targeted residence and captive audience therein; and
WHEREAS, the City acknowledges that the act of picketing at, near, on or about a particular residence whose occupants do not welcome such activity is an invasion of residential privacy for its occupants and if picketers are positioned at, near, on or about a targeted residence, it becomes impossible for the occupants to access or leave their homes without having to confront picketers; and
WHEREAS, the City acknowledges that the act of picketing at, near, on or about a particular residence whose occupants do not welcome such activity instills feelings of captivity, fear and intimidation to the target occupants; and
WHEREAS, in developing this ordinance, the City has been mindful of legal principles relating to the regulations of targeted residential picketing and considered decisions in Carey v. Brown (1980) 447 US 455, the United States Supreme Court confirmed that the government’s protection of the “well-being, tranquility, and privacy of the home is certainly of the highest order in a free and civilized society” and that preserving “the sanctity of the home, the one retreat to which men and women can repair to escape from the tribulations of their daily pursuits, is surely an important value.”; and Frisby v. Schultz (1988) 487 US 474, the United States Supreme Court concluded that “There simply is no right to force speech into the home of an unwilling listener” and that the “devastating effect of targeted picketing on the quiet enjoyment of the home is beyond doubt”.; and City of San Jose v. Superior Court of Santa Clara County (1995) 21

City Council
24 –
4 3/19/2024

Cal.App.4th 330, the Court of Appeal for the 6th District, upheld an ordinance of the City of San Jose prohibited targeted residential picketing within three hundred feet (300’) of the targeted residential dwelling; and
WHEREAS, establishing a distance which must be maintained between residential dwellings and demonstrators targeting those dwellings will serve both these ends and the distance restriction for targeted picketing proposed within this Ordinance preserves ample alternative channels of communication for protestors and demonstrators to disseminate their message(s) and/or idea(s); and
WHEREAS, this Ordinance establishes a clear and precise buffer zone between picketers and a targeted residences so as to preserve Santa Ana residents’ right to privacy and prevent siege upon target residents while providing a space for picketing; and WHEREAS, on February 22, 2024, a large group of protestors targeted a public official’s private event at or near a private banquet hall in the City and with the use of a bullhorn, began screaming vulgar and obscene statements about the public official creating fright, terror and intimidation to those attending the event, blocked traffic, and followed guests to vehicles resulting in a 911 call; and
WHEREAS, on February 24, 2024, protestors targeted and congregated on or in close proximity to Congressman Lou Correa’s private residence at approximately 6:00 a.m. resulting in an unwarranted invasion of residential privacy for the occupants and instilling feelings of captivity, fear and intimidation to the target occupants; and
WHEREAS, because these actions pose an imminent threat to the public peace and safety, the immediate preservation of the public peace, health or safety is warranted; and WHEREAS, pursuant to Santa Ana City Charter sections 415 and 417, based on the above findings, this Ordinance is declared by the City Council to be necessary as an emergency measure to protect and preserve the health, safety and welfare of the citizens of the City of Santa Ana and will become effective immediately if passed by the affirmative votes of at least two-thirds (2/3) of the members of the City Council. The City Council hereby finds that there is an urgent need to adopt these regulations in order to address the current and immediate threats set forth above.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true, correct and each incorporated herein by reference and adopted as findings by the Santa Ana City Council (“City Council”).

City Council
24 –
5 3/19/2024

SECTION 2. Chapter 10, Article 1, Section 10-110 of the Santa Ana Municipal Code shall be hereby amended and restated to read as follows: (new language is underlined and deleted language is stricken):

Sec. 10-110. - Picketing of private residences.
(a)It is unlawful for any person to engage in picketing before of about the residence or dwelling of any individual, where such picketing is focused on that particular residence or dwelling.(b)In enacting this section, the city council finds and determines as follows:(1)The protection of the well-being, tranquility and privacy of the home is a significant government interest.(2)Picketers who focus upon a particular residence or dwelling generally do not seek to disseminate a message to the general public but to intrude upon the targeted resident and to do so in an especially offensive way.(3)Such picketers inherently and offensively intrude on residential privacy.(4)The purpose of this section is to protect and preserve the home through assurance that members of the community enjoy in their homes and dwellings a feeling of well-being, tranquility and privacy.

Sec. 10-110- Targeted Residential Picketing.
(a) Definitions
For purposes of this Chapter, the following definitions shall apply. (1) The term “residential dwelling” means any permanent building situated in the City of Santa Ana that is being used by its occupants solely for non-transient residential purposes.
(2) The term “targeted picketing” means picketing activity that is directed at a particular residential dwelling or one or more occupants of a particular residential dwelling, and that occurs at a particular location and/or which proceeds on a definite course or route in front of or around that particular residential dwelling.

Section 3. Chapter 10, Article 1, Sections 10-111 and 10-112 of the Santa Ana Municipal Code shall be hereby added as follows:

Section 10-111. Distance restrictions for Targeted Residential Picketing. (a) No person shall engage in picketing activity that is targeted at and is within three hundred feet (300’) of the residential dwelling that is the subject of the targeted picketing.
(b) For purposes of this Section, the distance shall be measured from the outer walls of the residential structure. An attached garage shall be considered part of the residential structure.
(c) This section shall not be interpreted to preclude picketing or general marching in or through a residential area that is not targeted at a particular residential dwelling.

City Council
24 –
6 3/19/2024

Section 10-112 Penalties.

A. Any person violating the provisions of this section shall be guilty of a misdemeanor, punishable by a fine not to exceed $1,000 and/or shall be sentenced to imprisonment in the county jail for a period not to exceed six months. Each and every day such a violation exists shall constitute a separate and distinct violation of those sections
B. The remedies provided by this section are in addition to any other legal or equitable remedies.

SECTION 3. Urgency Clause. The City Council finds and declares that this Ordinance is required for the immediate protection of the public peace, health and safety of the residents of the City of Santa Ana. More recently, demonstrators have picketed the homes of residents, and in some instances, threatened intimidation. More recently, the threat of intimidation and violence directed at resident occupants has become more concrete and imminent. For this reason, this Ordinance shall become effective upon publication.

SECTION 4. California Environmental Quality Act. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project.

SECTION 5. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.

SECTION 6. Effective Date. This Ordinance shall become effective thirty (30) days following its adoption.

SECTION 7. Publication. The City Clerk shall attest to the passage and adoption of this Ordinance, causing it to be published as required by law, and it shall become effective thirty (30) days after its adoption.

PASSED AND ADOPTED by the City Council of the City of Santa Ana, State of California, on _______________, 2024 by the following vote:

ADOPTED this ______ day of ______________, 2024.

City Council
24 –
7 3/19/2024

AYES: Councilmembers __________________________________ NOES: Councilmembers __________________________________ ABSTAIN: Councilmembers __________________________________ NOT PRESENT: Councilmembers __________________________________

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, JENNIFER HALL, City Clerk, do hereby attest to and certify that the attached Urgency Ordinance No. NS-XXX to be the original ordinance adopted by the City Council of the City of Santa Ana on March 19, 2024 and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Dated:______________ __________________________________ City Clerk
City of Santa Ana

_______________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney

By:________________________
Tamara Bogosian
Senior Assistant City Attorney

City Council
24 –
8 3/19/2024

ORDINANCE NO. NS-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA AMENDING CHAPTER 10, ART ICLE 1,
SECTION 10-110 AND ADDING SECTIONS 10 -111 AND 10-
112 OF THE SANTA ANA MUNICIPAL CODE TO

ESTABLISH DISTANCE REQUIREMENTS FOR

City Council
24 –
9 3/19/2024

beyond doubt”.; and City of San Jose v. Superior Court of Santa Clara County (1995) 21 Cal.App.4th 330, the Court of Appeal for the 6th District, upheld an ordinance of the City of San Jose prohibited targeted residential picketing within three hundred feet (300’) of the targeted residential dwelling; and
WHEREAS, establishing a distance which must be maintained between residential dwellings and demonstrators targeting those dwellings will serve both these ends and the distance restriction for targeted picketing proposed within this Ordinance preserves ample alternative channels of communication for protestors and demonstrators to disseminate their message(s) and/or idea(s); and
WHEREAS, this Ordinance establishes a clear and precise buffer zone between picketers and a targeted residences so as to preserve Santa Ana residents’ right to privacy and prevent siege upon target residents while providing a space for picketing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true, correct and each incorporated herein by reference and adopted as findings by the Santa Ana City Council (“City Council”).

Sec. 10-110. - Targeted Residential Picketing.
(a) Definitions
For purposes of this Chapter, the following definitions shall apply. (1) The term “residential dwelling” means any permanent building situated in the City of Santa Ana that is being used by its occupants solely for non-transient residential purposes.

City Council
24 –
10 3/19/2024

(2) The term “targeted picketing” means picketing activity that is directed at a particular residential dwelling or one or more occupants of a particular residential dwelling, and that occurs at a particular location and/or which proceeds on a definite course or route in front of or around that particular residential dwelling.

Section 3. Chapter 10, Article 1, Sections 10-111 and 10-112 of the Santa Ana Municipal Code shall be hereby added as follows:

Sec. 10-111.- Distance Restrictions for Targeted Residential Picketing (a) No person shall engage in picketing activity that is targeted at and is within three hundred feet (300’) of the residential dwelling that is the subject of the targeted picketing.
(b) For purposes of this Section, the distance shall be measured from the outer walls of the residential structure. An attached garage shall be considered part of the residential structure.
(c) This section shall not be interpreted to preclude picketing or general marching in or through a residential area that is not targeted at a particular residential dwelling.

Sec. 10-112.- Penalties.

B. The remedies provided by this section are in addition to any other legal or equitable remedies.

SECTION 6. Effective Date. This Ordinance shall become effective thirty (30) days following its adoption.

City Council
24 –
11 3/19/2024

PASSED AND ADOPTED by the City Council of the City of Santa Ana, State of California, on _______________, 2024 by the following vote:

ADOPTED this ______ day of ______________, 2024.

_______________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney

By:________________________
Tamara Bogosian
Senior Assistant City Attorney

AYES: Councilmembers __________________________________

NOES: Councilmembers __________________________________

ABSTAIN: Councilmembers __________________________________

NOT PRESENT: Councilmembers __________________________________

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, JENNIFER HALL, City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, 2024 and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Dated:______________ __________________________________ City Clerk
City of Santa Ana

City Council
24 –
12 3/19/2024

Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Youth Commission Informational Report

AGENDA TITLE
Youth Commission Informational Report

RECOMMENDED ACTION
Accept informational report and provide direction to staff.

GOVERNMENT CODE 84308 APPLIES: No
DISCUSSION:

Background
At the February 20, 2024 meeting, the City Council directed staff to return with options regarding the future of the Youth Commission. Accordingly, staff conducted preliminary research regarding different commission structures, alternatives to a commission, and out-of-the-box considerations as options to obtain greater youth involvement. Below are some options for the City Council to consider.

1.Keep Youth Commission as-is. Staff requests that Councilmembers encourage their appointees to attend meetings and remind them that they receive $100.00 per meeting. The Commission is currently missing appointees from Ward 1, Ward 3, and the Mayor (appointment listed separately on agenda for March 19, 2024).

2.Disband Youth Commission.

3.Staff-run Youth Advisory Committee. The City of Anaheim was experiencing similar issues with lack of quorum and participation and recently dissolved their Youth Commission and established a Youth Advisory Committee to be appointed and managed by staff, meetings to be held with any number of members present, and not subject to the Brown Act.

4.Subcommittee for Parks and Recreation with two rotating seats for members of the Youth Subcommittee to attend Parks, Recreation, and Community Services Commission meetings as commissioners.

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Youth Commission Informational Report
March 19, 2024

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5.Create two seats on the Parks, Recreation, and Community Services Commission as done for the two Senior representatives. Youth would submit applications to the City Clerk and staff would select from the applicants for approval by the City Council.

In terms of keeping the Youth Commission as-is (Option No. 1), the City Council had inquired about the use of Zoom, providing transportation, and changing the location of meetings. The Youth Commission was created by the City Council as an advisory body and its members are appointed by the City Council. Therefore, its meetings are subject to the Brown Act; the provisions of the Brown Act preclude the City from conducting a completely virtual meeting. In terms of providing transportation, the City does not have the proper driver certifications to transport youth individually. Additionally, there are additional insurance and liability concerns pertaining to transporting and supervising minors. Alternative locations for meetings could be investigated and possibly implemented, noting that as commissioners are appointed by ward, a location that is closer and more convenient for one commissioner may pose a greater hardship for another commissioner. Staff recommends maintaining a central location for the meetings at City Hall.

Recommendation
Staff recommends Option No. 5: the creation of two seats on the Parks, Recreation, and Community Services Commission meeting, similar to the two Senior representatives.

Interested youth would submit applications to the City Clerk and staff would review applicants, interview, and select two for the Commission, subject to approval by the City Council. Councilmembers are asked to encourage youth to apply for this opportunity.

Appointees made by the Parks and Recreation Staff would be full commissioners on the Parks and Recreation Commission, with a $100 per meeting stiped.

Should the City Council provide direction to staff related to Option nos. 2-5, staff will return at a future meeting for formal action by the City Council to implement the chosen direction.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)
Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services
Approved By: Tom Hatch, Interim City Manager

City Council
25 –
2 3/19/2024

Finance and Management Services
www.santa-ana.org/finance
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Early Direction for the Fiscal Year 2024-25 Budget

AGENDA TITLE
Early Direction for the Fiscal Year 2024-25 Budget

RECOMMENDED ACTION
Provide direction for preparation of the proposed FY 2024-25 budget.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
This Early Direction agenda item is the beginning of City Council deliberations for the upcoming FY 2024-25 budget. This report has two purposes: provide information that impacts the budget in FY 2024-25 or the future, and request direction from City Council.

The City Council is scheduled to consider the proposed budget in May and hold a public hearing in June.

Budget Outreach
On December 19, 2023, the City Council approved the Budget Calendar and Community Engagement Plan for the FY 2024-25 budget process. To date, the following actions have been taken:
•The budget survey was posted to the City’s website on January 8 in three languages.
•On February 12, the City began Social Media posts regarding budget engagement, including the simulation tools.
•Community outreach at events began on February 3.
•During the February 20 City Council meeting, staff shared a new budget video with the City Council and the public.
•Neighborhood meetings began on February 22.
•A postcard with engagement information was mailed to every household on March 1.

Through March 3, the City has received 719 budget survey responses. Staff will continue community engagement and expects to present summary results to the City Council on May 7.

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1 3/19/2024

Early Direction for the Fiscal Year 2024-25 Budget
March 19, 2024

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Budget Process
The City will conduct its internal budget meetings with departments from March 25 to April 5 to receive supplemental budget requests and staff priorities. After comparing the requests to City Council priorities received during Early Direction and community priorities received during budget outreach, Finance will work with the City Manager’s Office to build a proposed budget for City Council consideration in May.

City Council Priorities Identified to Date
City Council Members have identified some of their top priorities to address during the budget process. Exhibit 1 includes a list of those priorities, along with additional information and recommendations for each.

GENERAL FUND
The recurring portion of the FY 2023-24 (current year) General Fund budget is summarized below.

Revenue $400,824,370
Spending ($400,811,075)
Net Recurring Activity $13,295
With costs increasing faster than revenue sources, we expect the FY 2024-25 budget will be difficult to balance. Receiving Early Direction from City Council will help staff develop a balanced proposed budget that meets the needs of the community.

General Fund Ten-Year Outlook
The General Fund Ten-Year Outlook has been updated with the latest information available. The following assumptions were used:
•Only recurring revenues and spending were included;
•Property Tax estimates from consultant for FY 2024-25 through FY28-29, 3% increase thereafter;
•Sales Tax estimates from consultant for FY 2024-25 through FY 2029-30, 3% increase thereafter;
•Inflation Factor for all other revenues: increase of Consumer Price Index as forecasted by CA Department of Finance for FY 2024-25 through FY 2026-27 (2.4%, 2.6%, 2.7%) and 3% thereafter;
•Labor at the top of the range: negotiated increases of 3% for FY 2024-25, Inflation Factor thereafter;
•For labor below the top of the range, use the same 3% as above + 5% merit step increases;
•Orange County Fire Authority contract increase of 4.5% annually; •Contribution to OC Street Car operations beginning November 2025, increasing by Inflation Factor;
•Debt retirements (Police Building, City Hall Annex, 800Mhz communication system, Streetlights);

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•Employee pension unfunded liability contributions as estimated by CalPERS, increasing due to the CalPERS investment losses in FY 2021-22; •Contributions to, and uses of, the Pension Stabilization Account have been included to smooth the pension debt fluctuations; and
•Inflation Factor for all other spending.

The graphical results of the Outlook indicate that expenditures are increasing faster than revenue, creating a deficit beginning in FY 2025-26. When the Measure X rate decreases in 2029, that deficit will increase significantly.

There are three basic options to rebalance the budget in the future:

1. Request voter approval for a revenue measure;

2. Reduce service levels to fit within available resources; and/or

3. Encourage new development to increase the tax base in the City, which may also necessitate increased spending to serve additional residents and businesses.

The FY 2023-24 Measure X spending plan is attached to this report as Exhibit 2. The detailed spending plan identifies expenditures that may be considered if and when it becomes necessary to reduce costs to rebalance the budget.

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March 19, 2024

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Recommendations from MX Oversight Committee
The Measure X Citizens Oversight Committee met on February 21 and March 13 to formulate recommendations for the FY 2024-25 budget process. Staff expects to include those recommendations in the March 19 presentation to City Council.

Use of One-Time General Fund Money
As part of the Midyear Budget Report on February 20, staff provided an estimate of $14,650,726 of General Fund balance available for one-time spending. Staff seeks direction from City Council regarding one-time spending to include in the proposed FY 2420-25 budget. Options follow.
•Establish a Measure X sunset stabilization fund, as recommended by the Measure X Citizens Oversight Committee.
•Make an additional contribution to the employee pension cost stabilization fund to mitigate future cost increases due to CalPERS investment losses. •As discussed throughout this report, staff has multiple recommendations for one- time spending to be included in the proposed FY 2024-25 budget.

Miscellaneous Fees
The City charges fees for services to individuals that do not benefit the public at large (e.g. building permit). Per state law, the City cannot charge more than its cost to provide the service. Each year, staff recommends increasing miscellaneous fees to keep up with the City’s costs of doing business. Last year, the budget included an increase of 4.1%, based upon the increase of compensation for employees providing the services (both salary and benefits).

The increase of the Consumer Price Index for Los Angeles-Long-Beach Anaheim for the year ended December 2023 was 4.66%. The employee bargaining groups negotiated wage increases of 3% for the current fiscal year. In addition, many of the City’s employees received merit step increases of 5%. Contributions for employee health insurance increased 8.1% and the City’s normal cost contribution for the employee pension plan increased by 9.5% for public safety and 11.75% for all other employees.

Based on this information, an increase of up to 4.66% is substantiated and the City would maintain compliance with state law. Shall staff include a miscellaneous fee increase of

4.66% in the proposed FY 2024-25 budget?
Ambulance Transport Reimbursements
As previously reported on May 16, 2023 and with the Midyear Budget report on February 20, 2024, the City has benefited from a new federal program that provides higher reimbursement rates for Medicare and Medi-Cal transports, which comprise three- quarters of the ambulance transports in Santa Ana.

The California Department of Health Care Services (DHCS) developed the Public Provider Ground Emergency Medical Transport (PP-GEMT) Intergovernmental Transfer

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4 3/19/2024

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Program (IGT) program to provide increased reimbursements, by application of an add- on increase, to emergency medical transports provided by eligible public GEMT providers. The program became effective on January 1, 2023 and requires an overall level of participation from local agencies in the form of discretionary contributions to fund a portion of the increased reimbursements. Based on the latest information we have, this new program has nearly doubled the revenue to the City; yet the City is the only remaining large agency in the state that has not paid the PP-GEMT contribution, estimated to be $2.9 million annually.

The City’s consultant AP Triton is working to complete an Emergency Medical Services Transportation and Optimization Study. The Study includes recommendations to increase and establish fees to be reimbursed by PP-GEMT and insurance companies. In addition, it may be beneficial for the City to have an ongoing consultant arrangement to help manage the ambulance contract and maximize transport reimbursements. If staff pursued these fee recommendations, revenue may exceed $13 million (current estimate is $10 million). The increased revenue could be used to pay for the PP-GEMT contribution and consulting assistance.

Shall staff pursue the fee increases recommended by AP Triton and include allocations for the PP-GEMT contribution and consulting assistance in the FY 2024-25 budget, offset by increased revenue?
Parking Validations
The City Clerk provides parking validations for all who attend City Council meetings and park in the Civic Center garage. The cost of providing these parking validations is approximately $27,500 annually, which is not budgeted. To date, the cost has been absorbed with other budgetary savings.

Shall staff continue to provide parking validations and include the cost in the proposed FY 2024-25 budget?
Parking Enforcement Program
In addition to Parking Control Officers, the Parking Enforcement program utilizes services from two different contractors: Data Ticket and LAZ Parking California. These contracted services help the City generate $4.9 million of annual parking fine revenue with a current year Parking Enforcement program budget of approximately $3 million.

The current year budget allocated for Data Ticket automated parking citation and processing services is $368,200 based on the original agreement approved in February 2022. On January 16, 2024, staff proposed and City Council approved an amendment to the contract to provide for increased postage costs and an increased volume of delinquency processing. The amended cost of annual service is approximately $700,000.

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Shall staff include an allocation of $700,000 in the proposed FY 2024-25 budget (an increase of $331,800 from baseline budget) to maintain service levels and process delinquency payments? Or shall staff seek an option with a lower level of service to fit within the baseline budget of $368,200?
The current year budget included an allocation of $826,260 for the LAZ parking enforcement contract. The highest-scoring proposal for services included a cost of $1,153,368. The Police Department reduced the proposed service hours to arrive at a contract cost of $938,444 per year, which was approved by City Council on June 20, 2023. The Police Department has found that the reduced level of service is not sufficient for the City’s needs.

Shall staff include an allocation of $1,153,368 in the proposed FY 2024-25 budget (an increase of $327,108 from baseline budget) to return to the previous level of service? Or shall staff maintain the decreased level of service and include an allocation of $938,444 in the proposed FY 2024-25 budget?
Downtown Parking Enterprise
Prior to the COVID-19 pandemic in March 2020, the Parking Enterprise fund had been spending down the accumulated fund balance for three years to install automated parking garage equipment, new parking meters, and lighting improvements. Due to the decrease in parking rates requested by the downtown business community, the Parking Enterprise has received multiple General Fund subsidies to backfill the cost of operations. The table below illustrates the current deficit with variable parking rates.

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6 3/19/2024

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If the City continues providing reduced parking rates, the estimated General Fund subsidy necessary for FY 2024-25 will be $2.2 million. A significant portion of the Parking Enterprise includes Downtown Enhancement with the Clean and Safe program which undertakes functions such as power washing and other debris pick-up. Reinstating rates to fund the Parking Enterprise is important for the atmosphere and upkeep of amenities in Downtown Santa Ana.

Shall staff reinstate the downtown parking rates to avoid another General Fund subsidy in Parking Enterprise?
Zoo Operations
The costs to operate Municipal zoos, aquariums, and museums are typically subsidized, based on the educational and recreational benefits to residents. The Santa Ana Zoo has an annual operations budget of approximately $3 million. This does not include any capital projects such as new or rehabilitated exhibits and safety improvements. Last year, revenue reached $1.8 million, the most ever received. Therefore, the Zoo currently requires an annual subsidy of approximately $1.2 million (or 40%) for recurring operations. In contrast, the City’s General Fund contributes nearly $1.7 million annually to the Bowers Museum for operations.

The Zoo continues to find creative ways to increase revenue for a higher level of operations that support accreditation. On February 20, the City Council approved a concession agreement that includes alcohol sales, with the Zoo receiving a revenue share ranging between 6% and 10% of sales. The Zoo is considering implementation of other revenue-generating programs such as yoga in the Zoo and behind-the-scenes animal encounters. The Zoo will host its second Brew at the Zoo event this year.

Last year, the Zoo increased admission prices by $1. Due to the extensive ongoing construction that includes the Giant River Otter habitat, staff does not plan to request another admission price increase for FY 2024-25. However, the City may need to consider an admissions increase in the following year. Except for the Orange County Zoo which has an unusual heavily subsidized admission of $2 per person, the Santa Ana Zoo is still a relative bargain when compared to other similar attractions. Any future staff proposal will include details and benchmarking.

To provide a recurring allocation for deferred maintenance and other capital needs, staff will consider recommending a Zoo subsidy increase from $1.4 million to $1.7 million with the proposed FY 2024-25 budget.

Vehicle Incentive Program
In 2019, the City Council approved the Santa Ana Vehicle Incentive Program, which provides a $500 dollar rebate to residents who purchase a new or used vehicle at one of 10 participating Santa Ana auto dealerships. The program was developed at the request of the auto dealers, as they were concerned with the impacts that the November 2018

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7 3/19/2024

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Measure X sales tax increase would have on auto sales. This 5-year program is currently funded by the General Fund and the agreement is set to expire in March 2024. The dealerships have requested a 10-year extension of the program at $1 million per year.

Actual program expenditures since inception and the current year budget follow.

FY19-20 $937,500
FY20-21 $860,000
FY21-22 $649,500
FY22-23 $651,500
FY23-24 to date $606,000
FY23-24 budget $1,700,000
Staff does not recommend extending the program. As an alternative, City Council could consider an extension to March 31, 2029 (the last day of the 1.5% Measure X rate), with a smaller funding allocation.

Shall staff prepare an extension of the program for City Council consideration and include a Vehicle Incentive Program allocation in the proposed FY 2024-25 budget? City Events
The City Events budget for the current year includes a $1,581,640 allocation from recurring revenue and $900,000 from one-time resources. The FY 2024-25 draft proposed budget is $1,605,700 with no one-time allocations. This does not include Public Safety support for these events; which to date, has been absorbed by the Public Safety budgets using staff vacancy savings.

Event Approximate
Current Year
Allocations
Current Year
One-Time
Allocation
Proposed FY24-25
Allocations
Easter $35,000 $45,000
Juneteenth $55,000 $41,000
Movie Series $65,000 $70,000
Fourth of July $105,000 $100,000
Concert Series $60,000 $70,000
Birch Series $18,640 $0
Indigenous Peoples’
Day
$30,000 $31,000
Chicano Heritage $145,000 $125,000
Fiestas Patrias $530,000 $475,000
Santa Ana Holidays $290,000 $900,000 $240,000
Mid-Autumn Festival $60,000 $75,000
Recreation Section
Events
$3,000 $117,700

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Tet Festival $95,000 $75,000
Zoo Events $10,000 $36,000
Shakespeare $10,000 $10,000
Santa Ana Fun Run $70,000 $85,000
Pacific Symphony $0 $10,000
Totals $1,581,640 $900,000 $1,605,700
Staff welcomes City Council direction regarding the City Events budget.

INTERNAL SERVICE FUNDS
During the 2023 budget process, staff shared concerns with the City Council regarding the fiscal health of internal service funds. These funds provide a centralized service and charge departments for use of the services (e.g. Building Maintenance). Over the last several years, the City has taken steps to solve long-term issues for each fund. Most recently on December 19, City Council approved a one-time $2.9 million subsidy for the Engineering Division. There are four potential forthcoming requests for internal service funds, discussed below.

Central Stores
Due to just-in-time availability from resource vendors, the use of Central Stores has decreased over the years. With decreased usage, the City has lost economies of scale and there is no longer a cost benefit of maintaining a Central Stores. At this point, there is only a need to keep specialized water operations equipment on hand. Therefore, staff is preparing to close the Central Stores internal service fund by the end of the current fiscal year and transfer the remaining inventory and staffing to the Water Enterprise. In preparation for the closure, the City recently ended its relationship with Shamrock Supply Company for consignment inventory. Account reconciliations indicate that a one-time subsidy ranging from $500,000 to $800,000 will be necessary to close the fund. Once the fund is closed, gas and diesel sales will move to the Corporate Yard fund.

Corporate Yard
In recent past, the City’s Corporate Yard has been underutilized, and has not been able to charge enough usage fees to cover its costs. In addition, the Corporate Yard recently incurred significant costs to mitigate hazardous waste. Therefore, we expect to request a one-time subsidy ranging from $500,000 to $700,000 to make the fund whole. Going forward, Public Works is exploring potential use from other governmental agencies to increase revenue for the Corporate Yard; and as noted above, the operation will benefit from fuel sales.

Information Technology
The Information Technology internal service fund has an estimated spendable fund balance of $12 million to be used for a variety of system upgrade projects, including a new land management system and a new Enterprise Resource Planning (ERP) system.

A new ERP system would serve Accounting, Payroll, Human Resources, and Cashiering.

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The existing systems were implemented roughly 20 years ago, and were simply upgrades of the previous mainframe versions. The City recently received ERP system proposals and is in the process of evaluation. Although it is too soon to identify a specific amount, the latest estimate is $7.65 million. Additional funding may be necessary to purchase the system, implement it, and provide training.

Equipment Replacement Fund
The City has a large fleet of vehicles used to provide services to the public, comprised of both owned and leased vehicles. On December 19, the City Council approved renewal agreements with Enterprise Fleet Management for leased vehicles used in both the Police Department and the Planning & Building Agency (PBA). There are a total of 18 leased vehicles used in PBA, all with lease terms that end during FY 2024-25. When vehicles are held for the full useful life of the vehicle, leasing becomes a more expensive option than purchasing.

The estimated cost to purchase 18 new vehicles for PBA is approximately $1 million, due to the new state law requiring a mix of electric vehicles in the fleet. To minimize long-term costs, shall staff include a one-time spending allocation in the proposed FY 2024-25 budget to purchase replacement vehicles for PBA?

RESTRICTED FUNDS
Cannabis Public Benefit Fund
Two-thirds of Cannabis Tax revenue related to adult-use and supply activities is transferred to the Cannabis Public Benefit Fund each year pursuant to Santa Ana Municipal Code Section 13-203. To date, this funding has provided for both recurring programs and one-time projects supporting youth services and enforcement activities.

The Cannabis tax rates were reduced effective January 1, 2023, resulting in a decrease of revenue transferred to the Cannabis Public Benefit Fund.

Now that we have a full year of experience with the decreased tax rates, it appears that ongoing revenue is approximately $9.4 million and the recurring baseline budget is approximately $9.8 million. The accumulated fund balance was able to absorb the spending deficit for FY 2023-24, but the recurring budget must be rebalanced for FY 2024-

25. A snapshot of recurring spending programs follows. Approximately $4.2 million is programmed for youth services and approximately $5.6 million is programmed for enforcement activities.

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Staff expects to propose a balanced budget for FY 2024-25, which may result in reduced spending for one or more of the programs listed above. Staff welcomes City Council input regarding programs that should be considered for reduction.

Opioid Settlement Money
To date, the City has received $1.75 million of opioid settlement money. The City has also received an invoice for attorney’s fees of $248,208 to be paid from the settlement money, and the City used $1 million of this money to help purchase the Carnegie Shelter, leaving a balance of $0.5 million. The City will continue to receive settlement payments of at least $400,000 annually through 2039. The money is highly restricted to specific opioid-related expenditures.

Currently, staff is planning to purchase naloxone for first responders to use and distribute once the state no longer provides it to local government for free. The City’s Homeless Services Division Manager has indicated that we have a need for securing beds at College Hospital or Phoenix House for homeless individuals who want to detoxify from Library Book Mobile 135,360
Library Digital Subscriptions & Content 174,540
Library Hotspots and Chromebooks Data Plans 295,460
Library Library Staffing & Support 271,110
Library Library Youth Programs/Events 98,530
Recreation Recreation & Zoo Staffing & Support 2,031,620 Recreation Zoo and You 114,880
Recreation Zoo Nature Center 70,610
Recreation Aquatics 102,280
Recreation Aquatics Maintenance 40,000
Recreation Teen Excursions 62,510
Recreation Recreation Mobile 8,750
Recreation Recreation Events 5,350
Recreation Recreation Youth Programs 29,050
Recreation Internship Program Wages & Support 742,360
CAO City Attorney Staffing & Support 253,080
CAO Legal Services Contracts 300,000
PBA Code Enforcement Staffing & Support 1,172,520
PBA Code Enforcement Equip/Supply 18,000
Police Police Staffing & Support 2,359,350
Police Evidence Warehouse 132,400
Police Body Worn Camera Program (year 2 of 5) 1,029,150 Finance Finance Collections Staffing & Support 107,440
Finance Cannabis Auditing Contracts 255,550
Total Expenditures - Original Budget 9,809,900

City Council
26 –
11 3/19/2024

Early Direction for the Fiscal Year 2024-25 Budget
March 19, 2024

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Fentanyl. The process of detoxification is very difficult and is best done with hospital rehabilitation.

Shall staff explore the feasibility of using this funding for medical treatment for homeless individuals with an addiction to Fentanyl who wish to detoxify? Gas Tax
The City receives allocations from the state Highway Users Tax Account (HUTA, commonly known as Gas Tax) and the Road Maintenance and Rehabilitation Account (RMRA). Both HUTA and RMRA are cents-per-gallon taxes. Therefore, if consumption decreases, so does the City’s revenue allocations.

The City expects to receive $15.8 million from these allocations in the current fiscal year.

Next fiscal year, the estimate from the League of California Cities is $16.5 million or 4.4% more overall. The increase is short-lived.

The California Legislative Analyst Office (LAO) released a report in December 2023 regarding the impact of California’s climate policies (e.g. mandating more electric vehicles) on transportation funding such as HUTA and RMRA. The report states: “Most significantly, policies aimed at increasing the adoption of ZEVs will decrease the consumption of gasoline and diesel fuels, and consequently reduce the associated tax revenues that currently support the state’s transportation system.” The report goes on to estimate state transportation revenues will decrease by 31% over the next decade, and recommends the California Legislature develop a long-term plan.

The City’s HUTA and RMRA allocations currently fund the following expenditures.

Debt Service for $68 million of local street improvements beginning in 2007 (debt is scheduled to be paid-off in 2040) $3.2 million
Traffic Signal Maintenance $2.6 million
Median Landscaping $1.2 million
Roadway Maintenance $2.0 million
Street Projects (SB-1 spending plan approved by City Council each year)
$7.7 million
Recurring Programs Paid by Gas Tax Fund $16.7 million
In the last five years, since the passage of Measure X, the City’s General Fund began paying for the following recurring roadway maintenance expenditures.

Streetlights $1.0 million
Alley Improvements $1.5 million
Sidewalk and/or Street Repair $1.0 million
Traffic Calming $1.0 million
Median Landscaping $0.5 million
Street Paving $2.0 million
Recurring Programs Paid by Measure X in the General Fund $7.0 million

City Council
26 –
12 3/19/2024

Early Direction for the Fiscal Year 2024-25 Budget
March 19, 2024

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Additional General Fund spending may become necessary in the future with the eventual decrease of Gas Tax revenue, yet the Measure X funding source is scheduled to decrease by 33% in 2029.

Revive Santa Ana
The Revive Santa Ana spending plan is primarily funded with the City’s $128 million allocation from the federal American Rescue Plan Act (ARPA), which is one-time money.

To date, the City has spent and obligated total funding of $70.5 million. Many projects are in the design phase and are scheduled for contract award during 2024. The deadline to obligate the remaining funding is December 31, 2024. The deadline for final spending is December 31, 2026.

Staff is performing an internal review of project status to determine if there are project savings available to fund additional items. The following is a short list of unfunded high- priority projects that qualify for ARPA money.
•The Main Library renovation project has a funding shortfall of $2.3 million for furniture and fixtures.
•The Zoo Master Plan includes a Zoo Primate Forest. Funding of approximately $1 million is needed to prepare the design and construction documents, to ensure the project is shelf-ready for grant and other restricted funding opportunities. •Recreation & Parks has identified a need for $2.1 million of funding for park lighting, as detailed below.
oDelhi Park: upgrade existing baseball field lights, install new LED lighting for two additional multi-purpose fields including security lighting, and lighting for the playground and fitness court.
oAngels Park: install new multi-purpose LED field lighting, security lighting, basketball court lighting, and playground lighting.
oAdams Park: retrofit existing poles and fixtures to LED including security lighting, and lighting for the restrooms and playground. oRosita Park: retrofit existing poles and fixtures to LED including security lighting, and lighting for the playground and fitness court. •Cypress Fire Station project with an estimated cost of $4.3 million with no identified funding source.

Federal ARPA funding for staffing must be spent by December 31, 2024. In other words, the only staff expenditures that will be accepted from January 1, 2025 through December 31, 2026 are those related to compliance and reporting activities. ARPA-funded staff positions below are not eligible for expenditure after December 31, 2024.

City Council
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13 3/19/2024

Early Direction for the Fiscal Year 2024-25 Budget
March 19, 2024

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Position Service Provided Annual
Cost
PAAL Assistant Director Plans and supervises recreational and educational after-school programs, teen
activities and mentoring programs.
$112,620
Associate Engineers (2) Development of Plans, Specification, & Cost Estimates, including consultant and
contractor oversight. Managing various
contracts related to Park & Facility
projects.
$327,230
Public Works Projects
Manager (under-filled)
Scope development for projects,
contractor oversight, and contract
management for various Park & Facility
projects.
$132,290
Public Works Projects
Specialist
Scope development for projects,
contractor oversight, and contract
management for various Park & Facility
projects.
$149,840
Associate
Parks/Landscape Planner
(under-filled)
Implementation of the Parks Master Plan,
including managing architects and
consultants agreements for various park
planning efforts.
$112,750
Assistant Parks/Landscape
Planner
Implementation of the Parks Master Plan,
including managing architects and
consultants agreements for various park
planning efforts.
$112,200
Economic Development
Specialist (50%)
Bilingual Business Retention and
Attraction for businesses including
specialty outreach and grants coordination
with small businesses and microenterprise
efforts for start-ups.
$73,950
Total $1,020,880
Shall staff include an allocation of approximately $0.5 million in the proposed FY 2024-25 budget to continue funding these positions for January 1 through June 30, 2025, with a future annual recurring cost of approximately $1 million? Water Enterprise Revenue Bonds
In 2019, the City prepared a water rate study, which indicated debt (revenue bonds) would be necessary to meet the capital needs of the system. Since 2019, the water enterprise has been spending down an accumulated fund balance for water infrastructure improvements.

City Council
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14 3/19/2024

Early Direction for the Fiscal Year 2024-25 Budget
March 19, 2024

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The rate study consultant’s latest estimate of planned improvements that remain unfunded is $30.2 million. In addition, the City is currently installing smart meters as part of the Advanced Metering Infrastructure (AMI) project. The latest information suggests we have an $11 million funding shortfall to complete the project. Finally, the City may have an opportunity to refinance the outstanding $8.9 million of water bonds issued in 2014.

The City has assembled a financing team to structure a proposed revenue bond issue.

The debt would be secured by water enterprise revenue, and therefore would only require City Council approval. The financing team would only be paid if bonds are issued, and payment would come from the bond proceeds.

Staff expects to return to the City Council prior to June 30 to consider a recommendation to proceed with a proposed debt financing.

FISCAL IMPACT
There is no direct fiscal impact at this time, as the recommended action would only provide direction to staff. City Council is scheduled to consider the proposed FY 2024-25 budget in May and take action in June.

EXHIBIT(S)

1. City Council Priorities

2. FY23-24 Measure X Spending Plan
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Tom Hatch, Interim City Manager

City Council
26 –
15 3/19/2024

EXHIBIT 1

Page 1 of 4 ends

City Council Priority Information and Recommendations
Bristol Street Rehabilitation
– Make it a priority to wrap
up the project
The Bristol Street Phase 4 project has a budget of $20,667,120, entirely funded from restricted money sources. The latest estimates indicate there is a $680,000 funding shortfall for this project.

Construction is expected to begin towards the end of 2024, as the project has required coordination with 6 utility companies for a single trench in the roadway.

Staff plans to include a one-time spending allocation of $680,000 in the proposed FY24-25 budget.

Repair Civic Center Drive
from Flower to Bristol
Public Works is planning a project for FY24-25 to repair Civic Center Drive from Shelton to Flower for an estimated cost of $1,220,000 from Gas Tax revenue. If the project were to be expanded to Bristol Street, the project estimate would increase by $900,000 and additional funding would be necessary.

Repair Raitt Street from
Civic Center to Washington
This project has not yet been programmed or funded. The street is concrete, and the estimated cost to demolish and replace is $3 million.

Repair 5th Street from Raitt
to Fairview
This project has not yet been programmed or funded. The estimated cost to repave is $1.6 million.

Safer Streets in Various
Locations
Chestnut and Ross: A section of the street is currently being studied for appropriate improvements. We have funding if stop signs or speed humps are warranted, and no additional funding would be necessary.

M
cFadden from Flower to Main: We have a Capital improvement project going out to bid by June that will install protected (and striped) bike lanes along McFadden in those limits. The street will be repaved and striped as part of project.

C
enter from Edinger to McFadden: We have received a grant for the Safe Routes to Schools improvements on Center between Edinger & Wilshire. Improvements do not extend all the way to McFadden.

Additional bulb outs, etc. toward McFadden would require approximately $500,000 in new funding.

Pine near Santa Ana High School: We will need to evaluate this section of street. We have funding if stop signs or speed humps are warranted, and no additional funding would be necessary.

Alley Improvements The General Fund has a recurring alley improvement program of $1.5 million annually.

Fencing on the Canal on
Raitt Street Between
Edinger and McFadden
This fencing is owned and maintained by the County. Staff will coordinate with the County to request an upgrade from the existing chain link to wrought iron.

Add a Third Quality of Life
Team
The estimated cost of a third team is $440,000. This includes a cleaning crew of 2 for a cost of approximately $140,000 and police support for a cost of approximately $300,000.

Keep Sales-Tax Generating
Areas Clean & Safe
Staff is proposing an increase to the Sanitation Fee to preserve and enhance Citywide services.

City Council
26 –
16 3/19/2024

EXHIBIT 1

Page 2 of 4 ends

Washington Square
Neighborhood Park
Feasibility Study
The City has received several inquiries from interested property owners in Washington Square regarding a request for the City to purchase privately-owned vacant land and develop a neighborhood park. The property, located behind the Newsong Church at 1010 W 17th, is roughly 1.3 acres in size and surrounded by other residential uses. A recent property appraisal indicates a value of $3.7 million.

Before considering a land purchase, the City would need to perform a feasibility study for the possible development of a park at the location.

The cost of a Feasibility Study is estimated to be $100,000, including preliminary designs and estimates of recurring operations and maintenance costs. If the City pursues and receives grant money to purchase the property, there may be a required matching contribution of up to 50%.

Staff does not recommend moving forward with the feasibility analysis for several reasons.
• Development of a park at 10
th & Flower is underway. This
location is approximately 2,000 feet from the parcel noted above.
• The location was not identified in the City’s Park Master Plan. • The parcel is in a neighborhood zoned for Single Family residences (R1).
• The City has recently embarked upon several new park
projects, which will require an increased level of operations and maintenance during a time when the Measure X rate
decreases. Developing a park on the parcel would increase ongoing costs.

Stadium Investment to
Produce Revenue
Funding of $500,000 has been earmarked to replace all seats on the press-box side of the Stadium. Design is underway to close the bowl and add 2,500-3,300 seats, but we do not yet have construction estimates.

El Salvador Park Restrooms A restroom renovation project is budgeted with $300,000 of Cell Tower revenue. Project design is 90% complete and it appears the project cost may be closer to $400,000. An additional funding request may be forthcoming. The project could begin as early as July 2024 when the fields are down for turf renovation.

Additional Teen Center The City offers a variety of teen programming and activities in the existing community centers and library locations. More teen activities will be added once smaller community centers re-open to the public (e.g. Logan). In addition, the Delhi Library will have dedicated teen space and teen programming; and Delhi park lighting has been identified as a priority use of federal ARPA money, adding more flexibility to the timing of such programs.

Dual-Use Parks with the
Santa Ana Unified School
District
During the March 4 meeting of the Joint School Collaboration City Council Subcommittee meeting, there was general interest in future additional discussions of maximizing the use of public property.

City Council
26 –
17 3/19/2024

EXHIBIT 1

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Santa Ana City CouncilMarch 19, 2024

Santa Ana City Council
March 19, 2024