Agenda packet — Santa Ana City Council, March 19, 2024 (part 1 of 4)

City Council Meeting Packet
March 19, 2024
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

TELECONFERENCENOTICE
Pursuant to Government Code Section 54953(b), the regular meeting will include teleconference participation from Mayor Pro Tem Thai Viet Phan from: NINH BINH HIDDEN CHARM HOTEL & RESORT, No 9, Tam Coc – Bich Dong Tourist Center, Ninh Thang, Hoa Lu, Ninh Binh, Vietnam (with the room number posted in the hotel lobby). The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to GovernmentCode Section 54954.3.

Valerie Amezcua
Mayor
Thai Viet Phan
Mayor Pro Tem – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Tom Hatch
Interim City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak.

Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Interim City Manager Tom Hatch
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Rita Ramirez v. City of Santa Ana, Orange County Superior Court, Case No. 30 202201287702

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Ramon Figueroa, Employee Relations Manager Employee Organization:

Santa Ana Police Officers Association (POA)

3. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
Title: Acting City Manager/Interim City Manager/Permanent City Manager RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Interim City Manager Tom Hatch
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Police Chaplain
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Amezcua to the Mater Dei High School Boys Varsity Soccer Team for Exceptional Athletic Performance

2. Certificate of Recognition presented by Councilmember Hernandez to Pearl Raya and the Raya Foundation for Outstanding Contributions to the Community

3. Certificate of Recognition presented by Councilmember Lopez to Viet Rainbow of Orange County for Outstanding Contributions to the Community

4. Proclamation presented by Councilmember Vazquez to El Centro Cultural de Mexico in Recognition of their 30Year Anniversary
STAFF PRESENTATIONS

5. Planning and Building Agency Awards Presentation
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 23 and waive reading of all resolutions and ordinances.

6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

7. Minutes from the Regular Meeting of March 5, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

8. Appoint Wyatt Malfavon Nominated by Mayor Amezcua as the Mayoral Representative to the Youth Commission for a PartialTerm Expiring December 10, 2024 Department(s): City Clerk’s Office
Recommended Action: Appoint Wyatt Malfavon to the Youth Commission as the Citywide representative and administer the Oath of Office.

9. Substance Abuse and Public Intoxication Enforcement Informational Report 4th Quarter 2023
Department(s): Police Department
Recommended Action: Receive and file.

10. Approve an Appropriation Adjustment and an Amendment to the Fiscal Year 2023 2024 Capital Improvement Program to Add Funds to the Automated Metering Infrastructure Project (Project No. 166460) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment to transfer $1,300,000 from Water Utility Production & Supply, Miscellaneous Operating Expenses account and $1,550,000 in Water Meter Services, Contract Services – Professional account, to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 20232024 Capital Improvement Program to include $4,500,000 in construction funds for the Automated Metering Infrastructure Project. (Project No. 166460)

11. Approve Appropriation Adjustment Recognizing $725,000 in Housing Assistance Payment Funds for Emergency Housing Vouchers
Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment recognizing housing assistance funding in the amount of $725,000 in revenue account (no. 17918002 52011) and appropriating the same amount to expenditure account (no. 17918760 69158) to administer existing vouchers. (Requires five affirmative votes)

12. Approve the Homeless Housing, Assistance, and Prevention (HHAP) Round 5 Application
Department(s): Community Development Agency
Recommended Action: Approve the submission of the Homeless Housing, Assistance, and Prevention (HHAP) Program Round 5 Application to receive funding from the State of California’s Homeless Coordinating and Financing Council (HCFC) to address homelessness.

13. City of Santa Ana 2023 General Plan Annual Progress Report Department(s): Planning and Building Agency
Recommended Action:

1. Receive and file the City of Santa Ana 2023 General Plan Annual Progress Report; and

2. Authorize staff to submit the City of Santa Ana 2023 General Plan Annual Progress Report to the State of California Department of Housing and Community Development (HCD) and the Office of Planning and Research (OPR).

14. Approve Destruction of Obsolete City Records
Department(s): Public Works Agency
Recommended Action: Approve the request for the destruction of obsolete records from the Public Works Agency’s Engineering Services Division, Development and Construction Engineering Section in accordance with the retention schedule outlined in City Council Resolution 2013014.

15. Receive and File Citywide Sports Field Renovation Schedule Department(s): Public Works Agency
Recommended Action: Receive and file Citywide Sports Field Renovation Schedule for 2024 to 2025.

16. Award a Purchase Order Contract with Lightbox Parent, L. P. for Geographic Information System Data Services Subscription (Specification No. 24024) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award a Purchase Order Contract with Lightbox Parent, L.

P. to provide Geographic Information System Data Services for a total not to exceed amount of $281,326, including an annual contingency of $5,000, for a term beginning on April 16, 2024 and expiring April 15, 2029.

17. Award Blanket Order Contract to Dell Marketing L.P. for Desktop Computers, Laptops, Mobile Devices, and Related Equipment in an Amount Not to Exceed $8,100,000 (Specification No. 24037) (General and NonGeneral Fund) Department(s): Information Technology
Recommended Action: Award Blanket Order Contract to Dell Marketing L.P. for desktop computers, laptops, mobile devices, and related equipment for a twentyone month period expiring November 30, 2025 with provisions for five, oneyear renewal options, in an annual amount not to exceed $1,200,000.

18. Amend the Agreement with Hanson Bridgett, LLP (General Fund) Department(s): City Attorney Office
Recommended Action: Authorize the City Manager to execute a first amendment to the Agreement with Hanson Bridgett, LLP to provide legal and investigative services, increasing the amount of the compensation by $125,000 for a total agreement amount of $175,000, and revise the term of the Agreement through June 30, 2025, with an option to extend for up to one (1) year (Agreement No. A2024XXX).

19. Approve an Agreement with Invengo America Corporation DBA FE Technologies for Maintenance Services and Equipment for the Delhi Library Branch Department(s): Library
Recommended Action: Authorize the City Manager to execute an agreement with Invengo America Corporation DBA FE Technologies to provide maintenance services and library equipment for the Delhi Library Branch for a threeyear term ending March 15, 2027 in an amount not to exceed $40,212 (Agreement No. A2024XXX).

20. Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a third amendment to the agreement with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services, to extend the existing term through December 31, 2024, with no supplementary expenses to the previously executed amount (Agreement No. A2024XXX).

21. Approve Second Amendments to Agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. for OnCall Material Testing and Special Inspection Services (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the second amendments to the standard agreement with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. to provide oncall material testing and special inspection services and increase the contract amount by $2,000,000, for a total amount not to exceed $4,000,000 for the remaining term (Core Agreement No. A2024XXX).

22. Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn and Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn and Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for oncall engineering services to increase the agreement amount by $750,000, for a total aggregate agreement amount not to exceed $2,750,000 for the remaining term of the agreement which began on August 16, 2022 and expires on August 15, 2025, with a provision for two, one year optional extensions (Core Agreement No. A2024XXX).

23. Resolutions to Increase the City Manager’s Office and Police Department Headcount, Amend the City’s Classification and Compensation Plan, and Approve the City Council Appointee Salary Schedule
Department(s): City Manager’s Office
Recommended Action: Adopt resolutions to increase the City Manager’s Office and Police Department headcount, amend the City’s classification and compensation plan, and approve the City Council Appointee salary schedule.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 20232024 ANNUAL BUDGET TO ADD FULLTIME POSITIONS IN THE CITY MANAGER’S OFFICE AND THE POLICE DEPARTMENT
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ADOPT AND APPROVE A COUNCIL APPOINTEE SALARY SCHEDULE IN COMPLIANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

24. Ordinance Establishing Distance Requirements for Targeted Residential Picketing Department(s): City Manager’s Office
Recommended Action: 1. Adopt an urgency ordinance establishing distance requirements for targeted residential picketing.

ORDINANCE NO. NSXXX entitled AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN ACCORDANCE WITH SANTA ANA CHARTER SECTIONS 415 AND 417 TO ESTABLISH DISTANCE REQUIREMENTS FOR TARGETED RESIDENTIAL PICKETING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3)); and

2. Approve first reading of an ordinance establishing distance requirements for targeted residential picketing. If approved, Article 1 section 10110 would be amended and entitled “Targeted Residential Picketing” and sections 10111 and 10 112 will be added to the Santa Ana Municipal Code.

ORDINANCE NO. NSXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 10, ARTICLE 1, SECTION 10 110 AND ADDING SECTIONS 10111 AND 10112 OF THE SANTA ANA MUNICIPAL CODE TO ESTABLISH DISTANCE REQUIREMENTS FOR TARGETED RESIDENTIAL PICKETING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3)).

25. Youth Commission Informational Report
Department(s): Parks, Recreation, and Community Services Recommended Action: Accept informational report and provide direction to staff.

26. Early Direction for the Fiscal Year 202425 Budget
Department(s): Finance and Management Services
Recommended Action: Provide direction for preparation of the proposed FY 2024 25 budget.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS

27. PUBLIC HEARING ITEM HAS BEEN PULLED FROM CONSIDERATION BY STAFF; NO ACTION TO BE TAKEN BY CITY COUNCIL
Continued Public Hearing – Adopt a Resolution Adjusting Sanitation Services Users Charge (NonGeneral Fund)
Legal notice published in the OC Reporter on February 5 and February 9, 2024 and notice of continuance was posted on February 21, 2024.

Department(s): Public Works Agency
Recommended Action: N/A
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting.

Adjourn in memory of
Glen Stroud
Future Items

1. Water Shutoff Protection Act Compliance Ordinance

2. ACC/OC Presentation

3. FY202425 Budget Discussions and Approval
POSTING STATEMENT: On March 12, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council

1 3/19/2024