Agenda packet — Santa Ana City Council, November 19, 2024 (part 1 of 7)

City Council Meeting Packet
November 19, 2024
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Mayor Pro Tem – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • City Council 1 11/19/2024
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, or iii) public hearing item. You may request to speak by dialing *9 from your phone or you may virtuallyraiseyourhandfromZoomAftertheClerkconfirmsthelastthreedigitsofthe City Council 2 11/19/2024
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, or iii) public hearing item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.

City Council 3 11/19/2024
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“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Council 4 11/19/2024
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Share Our Selves Corporation v. City of Santa Ana, United States District Court Case No. 8:23cv000504DOCKES
B. Romero v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30 202201273032
C. Bertha Amezcua Padilla, et al. v. City of Santa Ana, et al., United States District Court Case No.: 8:22cv01326 KK (ADSx)

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Service Employee International Union Local 721, PartTime NonCivil Service Employees

3. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
Title: Independent Oversight Director to the Santa Ana Police Oversight Commission City Council 5 11/19/2024
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Employee Organization: Service Employee International Union Local 721, PartTime NonCivil Service Employees

3. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
Title: Independent Oversight Director to the Santa Ana Police Oversight Commission RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Police Chaplain
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Amezcua to National Hispanic Business Women Association, in honor of National Women’s Small Business Month

2. Proclamation presented by Councilmember Bacerra to Hands Together – A Center for Children, in honor of their 25year anniversary

3. Certificate of Recognition presented by Councilmember Lopez to Hope Builders for their Outstanding Contributions to the Community
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 31 and waive reading of all resolutions City Council 6 11/19/2024
PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 31 and waive reading of all resolutions and ordinances.

4. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

5. Minutes from the Regular Meeting of October 1, 2024, the Regular Meeting of October 15, 2024, and the Special Meeting of October 28, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

6. Appoint Alexandra Cheney Nominated by Councilmember Penaloza as the Ward 6 Representative to the Environmental and Transportation Advisory Commission for a Partial Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Alexandra Cheney to the Environmental and Transportation Advisory Commission as the Ward 6 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes)

7. Review and Approve the Annual Calendar of City Council Meetings for 2025 Department(s): City Clerk’s Office
Recommended Action:

1. Review calendar of regularly scheduled City Council meetings in 2025.

2. Cancel the regularly scheduled City Council meetings of January 7, 2025 and August 5, 2025.

3. Direct staff to post Notice(s) of Cancellation and waive notice to the City Council of said meetings as required by the Government Code.

8. Fiscal Year 202425 First Quarter Budget Update and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the 1st Quarter Budget Update.

2. Approve $2.9 million in appropriation adjustments as detailed in the body of the report, including multiple restricted fund adjustments and one housekeeping adjustment to the General Fund with a net zero impact. (Requires five affirmative votes) 9AitiAdjttRiiPtLlHiAlltiRd4
City Council 7 11/19/2024
Adjustments
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the 1st Quarter Budget Update.

9. Appropriation Adjustment Recognizing Permanent Local Housing Allocation Round 4 (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment recognizing $2,403,595 in funds from the State of California, into the Permanent Local Housing Allocation (PLHA) Program revenue account and appropriate the same amount into the PLHA Round 4 expenditure account to address homelessness in the City of Santa Ana. (Requires five affirmative votes)

10. Approve Appropriation Adjustment to Recognize the Bureau of Justice Assistance FY24 – Byrne Discretionary Community Project Grant Funds (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Approve appropriation adjustment to recognize a disbursement of $963,000 in funds from the Department of Justice – Office of Justice Programs, Bureau of Justice Assistance in revenue account (no. 1271800252000, Federal GrantDirect) and appropriate the same amount to expenditure account (no. 1271870069135, Payment to Subagent) to implement the Santa Ana Alternative Response Program. (Requires five affirmative votes)

11. Agreement with Families Forward, Inc. for the Administration of an Eviction Prevention Program (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an agreement with Families Forward, Inc. to administer an Eviction Prevention Program for a oneyear term beginning November 19, 2024 in an amount not to exceed $730,046 (Agreement No. A2024XXX).

12. First Amendment to the Fiscal Year (FY) 202425 Emergency Solutions Grant (ESG) Subrecipient Agreement with Interval House and Orange County’s United Way, as well as a New Memorandum of Understanding (MOU) with the Santa Ana Police Department for Street Outreach and Engagement
Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute a First Amendment to the FY 202425 ESG Subrecipient Agreement with Interval House to increase the amount of the agreement by $35,124 to provide additional emergency shelter and supportive services to survivors of domestic violence from the City of Santa Ana (Agreement No. A2024 XXX).

2. Authorize the City Manager to execute a First Amendment to the FY 202425 ESG Subrecipient Agreement with Orange County’s United Way to increase the amount of the agreement by $17,562 to conduct additional Homeless Management Information System(HMIS)datamanagement(AgreementNoA2024XXX)
City Council 8 11/19/2024

3. Authorize the City Manager to execute a new Memorandum of Understanding (MOU) with the Santa Ana Police Department (SAPD) for the Homeless Evaluation Assessment Response Team (H.E.A.R.T.) Program to serve Santa Ana residents experiencing homelessness through street outreach and engagement for a new total amount of $81,321. The total funding amount is comprised of $46,197 in FY 202425 ESG funds and a $35,124 reallocation from FY 202324 ESG funds (Agreement No.

A2024XXX).

13. Second Amendment to Legal Services Agreement with Nathan & Kamionski LLP to Amend Hourly Rates
Department(s): City Attorney’s Office
Recommended Action: Approve Second Amendment to Legal Services Agreement with Nathan & Kamionski LLP to amend the hourly rates: Partners from $350 to $325 and Paralegals from $150 to $125 (Agreement No. A2024XXX).

14. Grant Agreement and Appropriation Adjustment Recognizing Grant Revenue in the Amount of $13,627 for the California State Library Zip Books Project Department(s): Library
Recommended Action:

1. Authorize the Library Services Director to execute a Grant Agreement via DocuSign, accepting grant funds from the California State Library in the amount of $13,627 for the FY 202425 Zip Books Project (Agreement No. A2024XXX).

2. Approve an appropriation adjustment recognizing $13,627 into the Library’s Public Library Grant, State GrantDirect revenue account and appropriate the same into the Public Library Grant, Books Records Videos expenditure account to implement the program. (Requires five affirmative votes)

15. Approve the Naming of a Park Located Between Fairview Street and King Street Department(s): Parks, Recreation, and Community Services Recommended Action: Affirm the Planning Commission’s adoption of a resolution approving Public Facilities Naming No. 202401 and recommend approval of the name “ArtesiaPilar Park” for the park located between Fairview Street and King Street.

16. Agreement for Park Host, Volunteer Acknowledgment, Release of Liability, Indemnity Agreement, and Waiver for Thornton Park Park Host
Department(s): Parks, Recreation, and Community Services City Council 9 11/19/2024
Recommended Action: Affirm the Planning Commission’s adoption of a resolution approving Public Facilities Naming No. 202401 and recommend approval of the name “ArtesiaPilar Park” for the park located between Fairview Street and King Street.

16. Agreement for Park Host, Volunteer Acknowledgment, Release of Liability, Indemnity Agreement, and Waiver for Thornton Park Park Host
Department(s): Parks, Recreation, and Community Services Recommended Action: Approve an agreement with Thornton Park park host to complete the pilot Park Host Volunteer Pilot Program by December 31, 2025 (Agreement No. A2024XXX).

17. Revised Grant Agreement with State of California Office of Traffic Safety (“OTS”) (NonGeneral Fund)
Department(s): Police Department
Recommended Action: Receive and file the revised grant agreement with the State of California Office of Traffic Safety (“OTS”) for the Selective Traffic Enforcement Program in an amount not to exceed $755,000 approved at the October 1, 2024 City Council meeting (A2024156).

18. Agreements with Elite Command Training Corporation, Utility Response Training Associates, LLC, and SenseMakers, LLC to Provide Training Services for the Urban Area Security Initiative Grant Program FY2022 FY2026 (Specification Nos. 23 187A, 23188A, 23189A) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:

Authorize the City Manager to execute threeyear agreements, with two, oneyear renewal options, with the following three vendors to provide ongoing training deliverables to the Anaheim/Santa Ana Urban Area on an asneeded basis, for the threeyear period of November 19, 2024 through November 18, 2027 with two optional oneyear renewals, in an aggregate amount not to exceed $270,444 (Core Agreement No. A2024XXX):

Elite Command Training Corporation – total amount not to exceed $83,112; Utility Response Training Associates, LLC – total amount not to exceed $62,982;
SenseMakers, LLC – total amount not to exceed $124,350

19. Appropriation Adjustments to Recognize Special Gas Tax and Transportation System Improvement Area Funds Fund Balance and Amendments to the Fiscal Year 202425 Capital Improvement Program for Various Projects
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $200,000 of prioryear fund balance in Special Gas Tax, Prior Year Carry Forward revenue account and Select Street Construction, Transfer from Fund 029 revenue account, and appropriate the same amount into the Gas Tax Interfund Transfer, Transfer to Fund 059 expenditure account and HUTA 2103 Gas Tax, Improvements Other Than Buildings expense account. (Requires five affirmative votes) 2Aitidjttii$434400fifd
City Council 10 11/19/2024
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Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $200,000 of prioryear fund balance in Special Gas Tax, Prior Year Carry Forward revenue account and Select Street Construction, Transfer from Fund 029 revenue account, and appropriate the same amount into the Gas Tax Interfund Transfer, Transfer to Fund 059 expenditure account and HUTA 2103 Gas Tax, Improvements Other Than Buildings expense account. (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing $434,400 of prioryear fund balance in the New Transportation System Improvement Area E, Prior Year Carry Forward revenue account, and appropriate the same amount to the New Transportation System Improvement Area E, Improvements Other Than Buildings expense account. (Requires five affirmative votes)

3. Approve an appropriation adjustment recognizing $5,100,000 in prior year fund balance in the Transportation System Improvement Authorization Area B, Prior Year Carry Forward revenue account, and appropriate the same amount into the Transportation System Improvement Authorization Area B Tustin, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)

4. Approve an amendment to the Fiscal Year 202425 Capital Improvement Program to include $200,000 of Special Gas Tax, HUTA 2103 Gas Tax funds for the 10th Street and Flower Street Project (Project No. 221342).

5. Approve an amendment to the Fiscal Year 202425 Capital Improvement Program to include $434,400 of New Transportation System Improvement Area E funds for the Warner Widening Phase 1 Project (Project No. 146802).

6. Approve an amendment to the Fiscal Year 202425 Capital Improvement Program to include $5,000,000 of Transportation System Improvement Authorization Area B funds for the Warner Phase 2 Widening Project (Project No. 186901).

7. Approve an amendment to the Fiscal Year 202425 Capital Improvement Program to include $100,000 of Transportation System Improvement Authorization Area B funds for the Warner Phase 2 Bikeway Project (Project No. 206971).

20. Purchase Order Contracts with Cali State Paving, Inc., Hardy & Harper, Inc., and Paveco Construction Inc. for OnCall Asphalt and Portland Cement Concrete Street Repairs (Specification No. 24110) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate purchase order contracts to the vendors listed below for oncall asphalt and portland cement concrete street repairs on an asneeded basis, in an annual amount not to exceed $2,380,000, for an initial threeyear term expiring November 18, 2027, with provisions for two, oneyear renewal options.

Vendor
Cali State Paving, Inc.

Location
Riverside, CA
Hardy & Harper, Inc. Lake Forest, CA
Paveco Construction Inc.Riverside, CA

21. Award a Construction Contract to Towo Enterprise Inc. for the Alley Improvements Program (No. 246910)(General Fund)
Department(s): Public Works Agency
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City Council 11 11/19/2024
Hardy & Harper, Inc. Lake Forest, CA
Paveco Construction Inc.Riverside, CA

21. Award a Construction Contract to Towo Enterprise Inc. for the Alley Improvements Program (No. 246910)(General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,970,000, which includes $1,576,000 for the construction contract, $236,400 for contract administration, inspection, and testing, and a $157,600 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.

2. Award a construction contract to Towo Enterprises Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $1,576,000, subject to change orders, for construction of the Alley Improvements Program (No. 246910), for a term beginning November 19, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER20249 was filed for Project No. 246910.

22. Agreement with Sterling Health Services, Inc. for Affordable Care Act Compliance Services in an Amount Not to Exceed $50,000 (NonGeneral Fund) Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute an agreement with Sterling Health Services, Inc. to provide Affordable Care Act compliance services for three years, effective November 19, 2024 through October 31, 2027, with provisions for two optional oneyear extensions, not to exceed $10,000 per year (Agreement No.

A2024XXX).

23. Approve a Second Amendment to City Clerk Employment Agreement and Adopt a Resolution Approving the Council Appointee Salary Schedule Department(s): Human Resources
Recommended Action: 1. Approve a second amendment to the City Clerk Employment Agreement reflecting the positive City Clerk performance evaluation conducted on October 15, 2024 and approving an adjusted annual salary for the City Clerk and an increase in the amount of deferred compensation provided by the City (Agreement No. A2024XXX).

2. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

24. Adopt a Resolution to Effect Certain Changes to the City’s Basic Classification and Compensation Plan and Update the Salary Schedule for Santa Ana Management Association (SAMA)
Department(s): Human Resources
Recommended Action: Adopt a resolution to effect certain changes to the City’s basic classification and compensation plan and to update the salary schedule for SAMA as requested by CalPERS, and in compliance with CalPERS California Code of Regulations section 570.5.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

25. Conflict of Interest Code Amendments
Department(s): City Clerk’s Office
Recommended Action: Adopt a resolution approving an amended Conflict of Interest Code for the City and its agencies and departments.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE CONFLICT OF INTEREST CODE OF THE CITY AND VARIOUS AGENCIES AND DEPARTMENTS

26. Resolution and Appropriation Adjustment Accepting The James Irvine Foundation – Better Career’s Public Sector Practice Change Grant
Department(s): Community Development Agency
Recommended Action: 1. Adopt a resolution to accept The James Irvine Foundation – Better Career’s Public Sector Practice Change grant for $300,000 for a twoyear term ending November 2026.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE IRVINE FOUNDATION TO IMPROVE COORDINATION, SERVICE DELIVERY, AND SUPPORT TO LOWINCOME COMMUNITIES IN SANTA ANA

2. Authorize the City Manager, or designee, to sign and submit all documents including the initial agreement, and amendments which may be necessary for the completion of the project.

3. Approve an appropriation adjustment to recognize $300,000 in funds to James Irvine Foundation GrantOther account (no. 1311800252040) and appropriating the same amount into the James Irvine Foundation expenditure account (no. 13118700 various) (Requires five affirmative votes).

27. Resolution Authorizing a Reciprocal Agreement with the California Franchise Tax Board for the Exchange of Business License Tax Data
Department(s): Finance and Management Services
RecommendedAction:1Adoptaresolutionauthorizingareciprocalagreement City Council 13 11/19/2024

27. Resolution Authorizing a Reciprocal Agreement with the California Franchise Tax Board for the Exchange of Business License Tax Data
Department(s): Finance and Management Services
Recommended Action: 1. Adopt a resolution authorizing a reciprocal agreement with the California Franchise Tax Board for the exchange of business license tax data.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY OF SANTA ANA AUTHORIZING A RECIPROCAL AGREEMENT WITH THE CALIFONIA FRANCHISE TAX BOARD FOR THE EXCHANGE OF BUSINESS LICENSE TAX DATA

2. Approve a nonfinancial reciprocal agreement with the California Franchise Tax Board for the exchange of business license tax data (Agreement No. A2024XXX).

28. Resolution Approving the Acceptance of Contract Funds from the California Department of Social Services (CDSS)
Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Adopt a resolution approving the acceptance of contract funds from CDSS for startup funding for after school care and full day camps for child care and development programming.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING CONTRACT FUNDS FROM THE CALIFORNIA DEPARTMENT OF SOCIAL SERVICES FOR PROVISION OF CHILD CARE AND DEVELOPMENT SERVICES AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR AMENDMENTS THERETO THAT MAY BE NECESSARY

2. Approve the agreement with CDSS for child care and development programming (Agreement No. A2024XXX).

3. Approve an appropriation adjustment for program startup funding to recognize $915,583 from the CDSS in the PRCSA Revenue Account, Center Programs (1311300253301) and appropriate the same amount in the PRCSA, Child Development Services expenditure accounts (13113251various). (Requires five affirmative votes)

4. Adopt a resolution amending the current fiscal year 20242025 annual budget to adjust fulltime positions in the Parks, Recreation, and Community Services Agency, including additions and a reallocation. (Requires five affirmative votes) RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 20242025 ANNUAL BUDGET TO ADD FULLTIME POSITIONS IN THE PARKS, RECREATION AND COMMUNITY SERVICES AGENCY

29. Third OneYear Extension of Site Plan Review No. 201603 and Variance Nos. 2017 05 and 201706 for The Madison MixedUse Development Project Located at 200 North Cabrillo Park Drive
Department(s):PlanningandBuildingAgency
City Council 14 11/19/2024
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 20242025 ANNUAL BUDGET TO ADD FULLTIME POSITIONS IN THE PARKS, RECREATION AND COMMUNITY SERVICES AGENCY

1. Adopt a resolution approving a third and final oneyear extension of Site Plan Review No. 201603, Variance No. 201705, and Variance No. 201706 to December 31, 2025.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A THIRD ONEYEAR EXTENSION OF SITE PLAN REVIEW NO. 201603, VARIANCE NO. 201705, AND VARIANCE NO. 2017 06 FOR THE MADISON MIXEDUSE DEVELOPMENT LOCATED AT 200 NORTH CABRILLO PARK DRIVE

2. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the extension for this project is exempt pursuant to Section 15061(b)(3). This determination has been made as it has been determined that the proposed action to extend the existing, approved entitlement does not have the potential to cause a significant effect on the environment, as the existing, approved entitlement has already been evaluated pursuant to CEQA.

30. Third OneYear Extension of Site Plan Review No. 202003 and Variance No. 2020 06 for the 4th and Mortimer MixedUse Development Project Located at 409 and 509 East Fourth Street
Department(s): Planning and Building Agency
Recommended Action: 1. Adopt a resolution approving a third and final oneyear extension of Site Plan Review No. 202003 and Variance No. 202006 to December 15, 2025.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A THIRD ONEYEAR EXTENSION OF SITE PLAN REVIEW 202003 AND VARIANCE NO. 202006 FOR THE 4TH AND MORTIMER MIXEDUSE DEVELOPMENT LOCATED AT 409 AND 509 EAST FOURTH STREET

31. Resolutions Authorizing Grant Applications for the Fiscal Year 202526 Measure M2 Comprehensive Transportation Funding Program (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Adopt resolutions authorizing the City of Santa Ana to bitlitiffdiidtidthMM2Chi
City Council 15 11/19/2024
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15061(b)(3). This determination has been made as it has been determined that the proposed action to extend the existing, approved entitlement does not have the potential to cause a significant effect on the environment, as the existing, approved entitlement has already been evaluated pursuant to CEQA.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION

PROGRAM

2. Direct staff to incorporate approved Comprehensive Transportation Funding Program projects into the SevenYear Capital Improvement Program for Fiscal Year 202526.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

32. Ordinance Adding Article XIV to Chapter 10 (Crimes and Miscellaneous Law Enforcement Provision) and Amending Related Sections in Chapter 31, Chapter 33, and Chapter 36 of the Santa Ana Municipal Code
Department(s): Police Department
Recommended Action: Conduct a first reading and adopt an ordinance adding and amending various articles and sections of the Santa Ana Municipal Code to prohibit conduct that interferes with public rights of access to public property to address changes in the law brought by the City of Grants Pass, Oregon v. Johnson, et. al., 144 S. Ct. 2202 (2024):

ORDINANCE NO. NSXXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING ARTICLE XIV (PROHIBITING INTERFERENCE WITH AND ACCESS TO PUBLIC PROPERTY) TO CHAPTER 10 (CRIMES AND MISCELLANEOUS LAW ENFORCEMENT PROVISIONS) OF THE SANTA ANA MUNICIPAL CODE AND AMENDING RELATED SECTIONS IN CHAPTER 10, CHAPTER 31 (RECREATION, PARKS AND PLAYGROUNDS), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS, AND CHAPTER 36 (TRAFFIC) TO PROHIBIT CONDUCT THAT INTERFERES WITH PUBLIC RIGHTS OF ACCESS TO PUBLIC PROPERTY TO ADDRESS CHANGES IN LAW BROUGHT ABOUT BY CITY OF GRANTS PASS, OREGON V. JOHNSON, ET. AL., 144 S. Ct. 2202 (2024) City Council 16 11/19/2024
OCOSettedOCOCCOUCO
THE CITY OF SANTA ANA ADDING ARTICLE XIV (PROHIBITING INTERFERENCE WITH AND ACCESS TO PUBLIC PROPERTY) TO CHAPTER 10 (CRIMES AND MISCELLANEOUS LAW ENFORCEMENT PROVISIONS) OF THE SANTA ANA MUNICIPAL CODE AND AMENDING RELATED SECTIONS IN CHAPTER 10, CHAPTER 31 (RECREATION, PARKS AND PLAYGROUNDS), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS, AND CHAPTER 36 (TRAFFIC) TO PROHIBIT CONDUCT THAT INTERFERES WITH PUBLIC RIGHTS OF ACCESS TO PUBLIC PROPERTY TO ADDRESS CHANGES IN LAW BROUGHT ABOUT BY CITY OF GRANTS PASS, OREGON V. JOHNSON, ET. AL., 144 S. Ct. 2202 (2024)

33. Investigation Regarding Councilmember Johnathan Ryan Hernandez (Continued from the Special Meeting of October 28, 2024; Item No. 1)
Department(s): City Manager’s Office
Recommended Action: Discuss and Address Potential Remedies Regarding the Investigator’s Sustained Findings Regarding Councilmember Johnathan Ryan Hernandez and Take Potential Action or Direct Staff Accordingly. **END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

34. Public Hearing Appeal Application No. 202401, Appealing the Decision of the Planning Commission to Approve Conditional Use Permit (CUP) No. 202206 Allowing the Construction of an Accessory Structure within the Rear Yard of an Existing SingleFamily Residence Located at 2221 North Heliotrope Drive (APNs:
00208145 And 00208146)
Legal notice published in the OC Reporter on November 6, 2024 and mailed on November 7, 2024.

Department(s): Planning and Building Agency
Recommended Action: 1. Adopt a resolution denying Appeal Application No. 2024 01, upholding the Planning Commission’s approval of a resolution to approve Conditional Use Permit (CUP) No. 202206 to allow the construction of an accessory structure within the rear yard of an existing singlefamily residence located at 2221 North Heliotrope Drive (APNs: 00208145 and 00208146).

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING APPEAL APPLICATION NO. 202401 AND UPHOLDING THE DETERMINATION OF THE PLANNING COMMISSION TO APPROVE CONDITIONAL USE PERMIT NO. 202206 AS CONDITIONED TO ALLOW THE CONSTRUCTION OF AN ACCESSORY STRUCTURE EXCEEDING FIFTEEN FEET IN HEIGHT WITHIN THE REAR YARD OF THE PROPERTY LOCATED AT 2221 NORTH HELIOTROPE DRIVE (APN: 00208145 AND 002081 46)

2. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15303 of the CEQA Guidelines (Class 3New Construction or Conversion of Small Structures) because the project involves the construction of a small accessory structure.

City Council 17 11/19/2024
FIFTEEN FEET IN HEIGHT WITHIN THE REAR YARD OF THE PROPERTY LOCATED AT 2221 NORTH HELIOTROPE DRIVE (APN: 00208145 AND 002081 46)

35. Public Hearing – Conduct a First Reading and Adopt Ordinance Amendment (OA) No. 202404 Repealing and Reenacting in its Entirety Article XXI to Chapter 8 of the Santa Ana Municipal Code (SAMC) Prohibiting ShortTerm Rentals (STRs), and Adopt Enhanced Fines for Violations of the ShortTerm Rentals Ordinance Published in the OC Reporter on November 8, 2024.

Department(s): Planning and Building Agency
Recommended Action: 1. Introduce for first reading an ordinance (OA No. 202404) amending the Santa Ana Municipal Code (SAMC) to repeal and reenact in its entirety Article XXI to Chapter 8 of the SAMC prohibiting ShortTerm Rentals.

ORDINANCE NO. NSXXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE XXI TO CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE PROHIBITING SHORTTERM RENTALS

2. Adopt a resolution setting administrative fines for violating provisions of the Santa Ana Municipal Code.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SETTING ADMINISTRATIVE FINES FOR VIOLATING PROVISIONS OF THE SANTA ANA MUNICIPAL CODE

3. Find that, in accordance with the California Environmental Quality Act (CEQA), based on the substantial evidence set forth in the record, including but not limited to the General Plan Update Final Program Environmental Impact Report (State Clearinghouse No. 2020029087) and the Addendum prepared for adoption of the proposed Ordinance and Resolution, the project is exempt from further environmental analysis. In the alternative, the adoption of the Ordinance and Resolution is categorically exempt pursuant to State CEQA Guidelines section 15301 – Class 1, Existing Facilities.

COUNCILMEMBER REQUESTED ITEMS

36. Discuss and Consider Directing the City Manager, City Attorney, and City Clerk to Draft a Resolution Issuing a Formal Apology to the Family of Edgar Vargas, an Undocumented Young Man, who was a Victim of Police Misconduct in 2014 Which Resulted in his Wrongful Transfer to U.S. Immigration and Customs Enforcement (ICE) – Councilmember Vazquez

37. Discuss and Consider Directing the City Manager, City Attorney, and City Clerk to Prepare an Ordinance Prohibiting Contracts with City Officials and their Immediate Family Members – Councilmember Lopez
City Council 18 11/19/2024
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Draft a Resolution Issuing a Formal Apology to the Family of Edgar Vargas, an Undocumented Young Man, who was a Victim of Police Misconduct in 2014 Which Resulted in his Wrongful Transfer to U.S. Immigration and Customs Enforcement (ICE) – Councilmember Vazquez

37. Discuss and Consider Directing the City Manager, City Attorney, and City Clerk to Prepare an Ordinance Prohibiting Contracts with City Officials and their Immediate Family Members – Councilmember Lopez
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting.

Future Items

1. Street Outreach and Engagement Agreement with CityNet

2. Japanese Garden and Tea House Structure Protection and Maintenance Resolution

3. November 5, 2024 General Municipal Elections Results POSTING STATEMENT: On November 12, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council 19 11/19/2024
CITY COUNCIL 1 OCTOBER 1, 2024
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
October 1, 2024
CLOSED SESSION MEETING – 4:30 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:41 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmembers Hernandez and Lopez arrived during Closed Session.

City Council 5 – 1 11/19/2024
CITY COUNCIL 2 OCTOBER 1, 2024
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: None.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:42 P.M.

1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No.: 30-2023-01352256-CU-PA-CJC

2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:
• One (1) case – Union Pacific

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Service Employee International Union Local 721, Part-Time Non-Civil Service Employees
CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

City Council 5 – 2 11/19/2024
CITY COUNCIL 3 OCTOBER 1, 2024

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:10 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Thai Viet Phan
Mayor Valerie Amezcua
City Manager
City Attorney
City Clerk
Alvaro Nuñez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Police Commander Andrade
WORDS OF INSPIRATION Qing Wei Lion and Dragon Dance Cultural Troupe

CEREMONIAL PRESENTATIONS

2. Proclamation presented by Mayor Pro Tem Phan to the Qing Wei Lion and Dragon Dance Cultural Troupe declaring September 17, 2024 as Mid-Autumn Festival Day/Tet Trung Thu
MINUTES: Mayor Pro Tem Phan presented a proclamation to the Qing Wei Lion and Dragon Dance Cultural Troupe declaring September 17, 2024 as Mid-Autumn Festival/Tet Trung Thu.

1. Proclamation presented by Mayor Amezcua to the Asian American Senior Citizens Service Center declaring October 1, 2024 as International Day of Older People
MINUTES: Mayor Amezcua presented a proclamation to the Asian American Senior Citizens Service Center declaring October 1, 2024 as International Day of Older City Council 5 – 3 11/19/2024
CITY COUNCIL 4 OCTOBER 1, 2024
People.

3. Proclamation presented by Councilmember Bacerra to the Planning and Building Agency declaring October 2024 as National Community Planning Month
MINUTES: Councilmember Bacerra presented a proclamation to the Planning and Building Agency declaring October 2024 as National Community Planning Month.

4. Certificate of Recognition presented by Councilmember Lopez to CRECE Urban Farms for Outstanding Contributions to the Community MINUTES: Councilmember Lopez presented a certificate of recognition to CRECE Urban Farms for Outstanding Contributions to the Community.

ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: City Clerk Jennifer L. Hall announced a revised staff report for Agenda Item No. 13 and stated staff’s request to remove Agenda Item No. 21.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

MINUTES: City Attorney Sonia Carvalho stated there was no reportable action.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 19, ten (10) Agenda Item No. 22, 76 Agenda Item No. 26, and 17 non-agenda comments.

The following speakers addressed City Council in-person:

1. Paul Guzman spoke regarding the Cultura magazine and Fiestas Patrias.

2. Sylvia Pizarroso spoke in support of the Related Bristol Project.

MOTION: Councilmember Bacerra moved to consider the continued Public Hearing Agenda Item No. 26 prior to the remainder of the agenda, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER

PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM

PHAN, MAYOR AMEZCUA
City Council 5 – 4 11/19/2024
CITY COUNCIL 5 OCTOBER 1, 2024
NOES:

ABSTAIN:

ABSENT:

NONE
NONE
NONE
Status: 7-0 – Pass
MINUTES: At 7:05 P.M., the Public Hearing was considered.

Mayor Pro Tem Phan recused herself from Agenda Item No. 26 as the listed entity, Callen’s Trust, is a client of her employer, Rutan and Tucker, and left the dais at 7:05 P.M.

26.Continued Public Hearing: Amendment Application (Zone Change) No. 2023- 03, Development Agreement No. 2023-02, Vesting Tentative Tract Map No. 2023-01, and Overrule of the Orange County Airport Land Use Commission’s Determination of Inconsistency for the Related Bristol Specific Plan Entitlements and Development Agreement (3600 S. Bristol Street) and Resolution Modifying Parking Districts in the Surrounding Area Legal notice published in the OC Register and OC Reporter on September 6, 2024 and notices mailed on same date. Notice of Continuance posted on September 18, 2024.

Department(s): Planning and Building Agency
Recommended Action:

1. Adopt a resolution to (1) certify the Final Supplemental Environmental Impact Report (SEIR) No. 2022-01 (SCH No. 2020029087), including adoption of environmental findings of fact pursuant to the California Environmental Quality Act, (2) adopt a Statement of Overriding Considerations, and (3) adopt the Mitigation Monitoring and Reporting Program;
RESOLUTION NO. 2024-053 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA (1) CERTIFYING THE FINAL

SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT FOR THE RELATED BRISTOL SPECIFIC PLAN PROJECT (SCH NO. 2020029087), (2) ADOPTING

ENVIRONMENTAL FINDINGS OF FACT AND STATEMENT OF OVERRIDING

CONSIDERATION CONSIDERATIONS FOR THE PROJECT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND (3) ADOPTING

THE MITIGATION MONITORING AND REPORTING PROGRAM

2. Adopt a resolution overruling the Orange County Airport Land Use Commission’s determination that the Related Bristol Specific Plan is inconsistent with the Airport Environs Land Use Plan, including supportive findings;

PUBLIC HEARING
City Council 5 – 5 11/19/2024
CITY COUNCIL 6 OCTOBER 1, 2024
RESOLUTION NO. 2024-054 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION

THAT THE PROPOSED RELATED BRISTOL SPECIFIC PLAN IS

INCONSISTENT WITH THE AIRPORT ENVIRONS LAND USE PLAN FOR

JOHN WAYNE AIRPORT, INCLUDING SUPPORTIVE FINDINGS

3. Conduct a first reading and adopt an ordinance approving Amendment Application No. 2023-03 to establish the Related Bristol Specific Plan No. 5 and to approve a zone change for the Property located at 3600 Bristol Street from General Commercial (C2) and Commercial Residential (CR) to Related Bristol Specific Plan (SP No. 5);
ORDINANCE NO. NS-3070 entitled AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023-03 TO ESTABLISH THE RELATED BRISTOL SPECIFIC PLAN (SP NO. 5) AND TO APPROVE A ZONE CHANGE FOR THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET FROM GENERAL
COMMERCIAL (C2) AND COMMERCIAL RESIDENTIAL (CR) TO RELATED BRISTOL SPECIFIC PLAN (SP NO. 5)

4. Conduct a first reading and adopt an ordinance approving Development Agreement No. 2023-02;
ORDINANCE NO. NS-3071 entitled AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023-02 FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE
RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET

BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG

WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC

5. Adopt a resolution approving Vesting Tentative Tract Map No. 2023-01 (County Map No. 19272), as conditioned; and
RESOLUTION NO. 2024-055 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROVING VESTING TENTATIVE TRACT MAP NO. 2023-01 (COUNTY MAP NO. 19272), AS CONDITIONED,

FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE RELATED BRISTOL SPECIFIC PLAN PROJECT, AT THE 41-ACRE SITE GENERALLY LOCATED AT 3600 BRISTOL STREET
Concurrently and as a separate implementation action of the General Plan Update (2022), it is recommended that the City Council take the following action:

6. Adopt a Resolution Amending Resolution No. 91-088, Resolution No. 93-076, and Resolution No. 2000-062 modifying procedures for participating in the South Coast, the Sandpointe, and the South Metro Permit Parking Districts.

City Council 5 – 6 11/19/2024
CITY COUNCIL 7 OCTOBER 1, 2024
RESOLUTION NO. 2024-056 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 91088, RESOLUTION NO. 93-076 AND RESOLUTION NO. 2000-062 REGARDING PERMIT PARKING DISTRICT PETITIONS [includes
determination that the action is not a “project” subject to the California Environmental Quality Act and no environmental review is required] MINUTES: Planning and Building Director Minh Thai gave a presentation regarding the Related Bristol Project.

Councilmember Bacerra sought clarification on the potential grocery store and proposed revisions to the Specific Plan. He recommended any references to the bike trail as a Class 2 in the Specific Plan be revised to Class 4. Furthermore, in section 4.1.6.A on pages 4-3 and 4-4, the second paragraph should be revised to state that private security will be present 24 hours a day and will routinely patrol the specific plan area. On page 4-18, section 4.J he requested that the section should state bicycle parking shall be provided based on use type and shall be located on primary frontage of each building or in common open spaces and increase from four bicycle spaces to ten. On page 4-6, table 4-1 he stated he would like to continue to require a CUP for alcohol sales and requested wording revision on page 5-19 section 5.7.2.A to read “shall be used” rather than “encouraged,” and page 5-12, section 5.6.2 to read “As the cultural heart of the Related Bristol, the architecture of commercial space in the district should be iconic and reflect the wide variety of activities which it hosts.” He requested the language used on page 6-16, section 6.2.10 should be used on other projects moving forward as well as the trucking and haul route language. Lastly, he suggested that the expected $22 million in revenue be designated for a community center on the South Side, with oversight from an ad-hoc committee comprised of members from the neighborhoods in Ward 4.

Bill Witte, Applicant, confirmed that they will be collaborating with a community grocery store.

Councilmember Lopez requested clarification on whether the recommendation for the adhoc committee was in line with the staff report or the suggestions from the Planning Commission.

Director Thai confirmed and stated the Planning Commission recommended for City Council to consider the creation of an oversight committee.

Brief discussion ensued regarding the creation of an oversight committee that would include Ward 4 residents and how funds will be allocated for the location and construction of the community center near the project site.

Councilmember Lopez expressed her support for all the recommendations, except for the funding recommendation, and advocated the importance of gathering input from everyone during the general budget process.

City Council 5 – 7 11/19/2024
CITY COUNCIL 8 OCTOBER 1, 2024
Councilmember Vazquez echoed Councilmember Lopez comments and advocated that the funds be set aside for neighborhood improvements.

Councilmember Hernandez thanked his colleagues and Bristol Related, and spoke in support of the item and recommendations with the exception of the fund allocation.

Councilmember Penaloza sought clarification from the City Attorney whether the Measure X Committee bylaws permitted them to add residents of Ward 4, rather than forming a new committee.

City Attorney Sonia Carvalho turned to Planning and Building Director Thai for clarification, specifically regarding the Planning Commission's recommendation for the oversight committee composition.

Director Thai clarified that the Planning Commission’s recommendation was to consider the formation of an oversight committee consisting of members to be appointed by each council member.

Councilmember Bacerra requested an amendment that the $22 million be allocated primarily for the development of a community center for the residents of Ward 4.

Brief discussion ensued regarding the prioritization of the $22 million funds.

Councilmember Penaloza disclosed communications with various labor organizations and the applicant and spoke regarding the beneficial aspects of the project to the community.

Mayor Amezcua spoke in support of the project.

Director Thai asked whether the applicant had any comments or feedback to the proposed amendments.

Bill Witte, Applicant, had no comments to the proposed amendments.

Councilmember Lopez spoke in support of the project.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 26, as amended including bike trail class, security presence, bicycle parking, CUP for alcohol sales, “shall be” language related to trellis and green space, iconic architectural style language, a revision to section six page 6.16, the trucking and hauling language as presented by staff, and showing the $22 million community benefit fund as a separate budgetary line item for consideration by the Council, seconded by Mayor Amezcua.

City Council 5 – 8 11/19/2024
CITY COUNCIL 9 OCTOBER 1, 2024
The motion carried, 6-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA
NONE
MAYOR PRO TEM PHAN (recusal)
NONE
Status: 6-0-1 – Pass
**END OF PUBLIC HEARING**
MINUTES: Mayor Pro Tem Phan returned to the dais at 7:39 P.M.

Mayor Amezcua recessed the City Council meeting at 7:40 P.M.

Mayor Amezcua reconvened the City Council meeting at 7:55 P.M.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: The following speakers addressed City Council in-person:

3. Jackie Cordova spoke regarding the Route 91 Harvest Festival and the County of Orange.

4. Dale Helvig spoke regarding Agenda Item Nos. 11 and 21.

5. Francisco Alex Ramirez expressed concern regarding a parking ticket he received, requested assistance regarding the issue, and submitted documents.

6. Doug Mangione spoke in opposition to Agenda Item No. 26.

7. Richard Garcia stated Mayor Amezcua and Councilmembers Hernandez and Lopez should have recused themselves from Agenda Item No. 26 as they received contributions.

8. Victor Mendez spoke regarding issues at 2111 E. First St., and Agenda Item No. 8.

Mayor Amezcua asked for clarification regarding the Levine Act.

City Attorney Sonia Carvalho addressed the Levine Act and clarified the Unions would need to be a participant and in order to be a participant the impact would need to be $1 million.

City Council 5 – 9 11/19/2024
CITY COUNCIL 10 OCTOBER 1, 2024
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 25 and waive reading of all resolutions and ordinances.

MINUTES: At 8:09 P.M., the Consent Calendar was considered.

MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 6, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

MOVED OUT OF ORDER AND PRIOR TO THE BALANCE OF THE CONSENT

CALENDAR

6. Appoint Adrian Ramirez Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Adrian Ramirez to the Youth Commission as the Ward 5 representative and administer the Oath of Office.

MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Adrian Ramirez.

MINUTES: Mayor Amezcua stated that Agenda Item No. 21 was pulled by the City Manager.

Councilmember Vazquez requested to comment on Agenda Item No. 13.

Councilmember Hernandez requested to comment on Agenda Item Nos. 10 and 14.

Councilmember Bacerra pulled Agenda Item Nos. 9 and 13 for separate discussion and consideration.

CONSENT CALENDAR
City Council 5 – 10 11/19/2024
CITY COUNCIL 11 OCTOBER 1, 2024
Mayor Amezcua pulled Agenda Item No. 11 for separate discussion and consideration.

MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 5 through 25 with the exception of Agenda Item No. 6 already approved, Agenda Item Nos. 9, 11, and 13 pulled for separate discussion and consideration, and Agenda Item No. 21 withdrawn by staff, seconded by Councilmember Bacerra.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

5. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

6. AGENDA ITEM NO. 6 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION; MOVED PRIOR TO THE CONSENT CALENDAR

7. Receive and File Quarterly Report of Investments as of June 30, 2024 Department(s): Finance and Management Services
Recommended Action: Receive and file.

8. Appropriation Adjustment to Carryover Unspent Amounts From Fiscal Year 2023-24 to Fiscal Year 2024-25
Department(s): Finance and Management Services
Recommended Action:

1. Approve an Appropriation Adjustment to reduce the FY 2023-24 budget for unspent amounts to be carried over to FY 2024-25. (Requires five affirmative votes)

2. Approve an Appropriation Adjustment to increase the FY 2024-25 budget for amounts carried forward from FY 2023-24. (Requires five affirmative votes) City Council 5 – 11 11/19/2024
CITY COUNCIL 12 OCTOBER 1, 2024
AGENDA ITEM NO. 9 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

9. Citywide Purchase Order with DS Services of America, Inc. dba Primo Water North America for Bottle Water and Related Products (Specification No. 24- 093) (General Fund and Non-General Fund)
Department(s): Finance and Management Services
Recommended Action: Award citywide purchase order to DS Services of America, Inc. dba Primo Water North America for bottled water and related products for a term beginning on October 2, 2024 and expiring February 29, 2028, in an annual amount not to exceed $50,000.

MINUTES: Councilmember Bacerra spoke in opposition to the item and asked why bottling water is not an in-house service.

City Manager Alvaro Nuñez addressed the necessity of the contract and confirmed he would bring back a report that assessed the process and costs of bottling water in-house.

Mayor Pro Tem Phan spoke in support of the item and promoted the continued use of individual water bottles/flasks.

Mayor Amezcua echoed Mayor Pro Tem Phan’s comments.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 9, as amended to have staff prepare a feasibility of bottling the City’s own water, seconded by Councilmember Hernandez.

The motion carried, 6-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN,

MAYOR AMEZCUA

COUNCILMEMBER BACERRA
NONE
NONE
Status: 6 – 1 – Pass

10.Agreements with Accent on Languages, Inc., Mente, Inc. dba Cesar Vargas and Associates, Continental Interpreting Services, Inc., and Interpreters Unlimited, Inc. for Citywide Translation and Interpretation Services (Specification No. 24-022A) (General Fund and Non-General Fund) City Council 5 – 12 11/19/2024
CITY COUNCIL 13 OCTOBER 1, 2024
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute aggregate agreements with Accent on Languages, Inc., Mente, Inc. dba Cesar Vargas and Associates, Continental Interpreting Services, Inc., and Interpreters Unlimited, Inc. to provide citywide translation and interpretation services for a term beginning October 01, 2024 and expiring September 30, 2027, with provisions for two, oneyear extensions, in an aggregate amount not to exceed $1,290,000 (Core Agreement No. A-2024-148).

Vendor Location
Accent on Languages, Inc. Berkeley, CA
Cesar Vargas and Associates Orange, CA
Continental Interpreting Services, Inc. Brea, CA
Interpreters Unlimited, Inc. San Diego, CA
MINUTES: Councilmember Hernandez spoke in support of the item.

AGENDA ITEM NO. 11 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

11.Agreement with RSG, Inc. for Contract Staffing to Support the Rent Stabilization and Just Cause Eviction Program (Non-General Fund) Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute Agreement with RSG, Inc. to provide contract staffing for the Rent Stabilization and Just Cause Eviction Program for a two-year term, with provisions for up to two, one-year extensions, in a total amount not to exceed $800,000 (Agreement No. A-2024- 149).

MINUTES: Mayor Amezcua asked for clarification regarding staffing and the use of inclusionary funds.

Community Development Executive Director Mike Garcia spoke regarding staffing and personnel, and use of the inclusionary funds.

Councilmember Bacerra expressed concern regarding targeting property owners and the lack of funds and spoke in opposition to the item.

Mayor Pro Tem Phan spoke in support of the item.

Discussion ensued regarding staffing and personal, costs of consultants, and the rent stabilization program.

City Council 5 – 13 11/19/2024
CITY COUNCIL 14 OCTOBER 1, 2024
Director Garcia answered the Council Members’ questions and provided clarification.

Mayor Amezcua expressed concern regarding the amount being paid to consultants.

Councilmember Hernandez spoke regarding consulting services provided and in support of the item.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 11, seconded by Mayor Pro Tem Phan.

The motion carried, 4-3, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM
PHAN

COUNCILMEMBER BACERRA, COUNCILMEMBER

PENALOZA, MAYOR AMEZCUA
NONE
NONE
Status: 4– 3 – Pass

12.Agreement with Evergreen Solutions, LLC for Classification and Compensation Study Services (Specification No. 24-081) (General Fund and Non-General Fund)
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute an agreement with Evergreen Solutions, LLC to provide classification and compensation study services for a term of one year, which will expire September 30, 2025, in an amount not to exceed $128,500 (Agreement A-2024-150).

AGENDA ITEM NO. 13 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

13.Approve Agreements with Carahsoft Technology Corp. and IK Consulting, LLC for Enterprise Land Management System Software and Implementation Services (Specification No. 24-087A) (General Fund and Non-General Fund) (Revive Santa Ana)
Department(s): Information Technology
Recommended Action:

1. Authorize the City Manager to execute an agreement with Carahsoft Technology Corp. for software subscription licensing, support, and training of Accela Civic City Council 5 – 14 11/19/2024
CITY COUNCIL 15 OCTOBER 1, 2024
Platform planning, permitting, and licensing system, in an aggregate amount not to exceed $1,800,000, for an initial one-year term beginning October 1, 2024, with provisions for four optional one-year renewals. (Agreement No. A-2024- 151).

2. Authorize the City Manager to execute an agreement with IK Consulting, LLC for Accela Civic Applications implementation services, in an amount not to exceed $1,107,445, for a 27-month term beginning October 1, 2024 and expiring December 31, 2026. (Agreement No. A-2024-152).

MINUTES: Councilmember Bacerra spoke regarding land management systems throughout cities and asked why the City is not going after a system like the City of Sacramento.

Chief Technology Innovations Officer Jack Ciulla spoke regarding the RFP process and stated he is not aware of the system that City of Los Angeles utilizes.

Planning and Building Director Minh Thai stated the goal for code enforcement, building, planning, and land use information is to be more accessible and spoke regarding Accela.

Councilmember Bacerra spoke in support of the item and requested staff look at City of Los Angeles system.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 13, seconded by Councilmember Vazquez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

14.Agreements with New Tangram, LLC dba Tangram Interiors, Goforth & Marti dba G/M Business Interiors, and J.K. Miklin, Inc. dba Yamada Enterprises for Public and Office Furniture and Installation Services for the Main Library Renovation Project (No. 24-080A) (General Fund) (Revive Santa Ana) Department(s): Library
City Council 5 – 15 11/19/2024
CITY COUNCIL 16 OCTOBER 1, 2024
Recommended Action: 1. Authorize the City Manager to execute an agreement with New Tangram, LLC dba Tangram Interiors to provide and install public-facing and office furniture at the Main Library, in an amount of $674,658 plus a 15% contingency amount of $101,198, for a total amount not to exceed $775,856, for a term expiring December 31, 2026, with provision for one, one-year renewal option (Agreement No. A-2024-153).

2. Authorize the City Manager to execute an agreement with Goforth & Marti dba G/M Business Interiors to provide and install public-facing furniture at the Main Library, in an amount of $307,999 plus a 15% contingency amount of $46,200, for a total not-to-exceed amount of $354,199, for a term expiring December 31, 2026, with provision for one, one-year renewal option (Agreement No. A-2024-154).

3. Authorize the City Manager to execute an agreement with J.K. Miklin, Inc. dba Yamada Enterprises to provide and install library-specific furniture at the Main Library, in an amount of $411,964 plus a 15% contingency amount of $61,795 for a total not-to-exceed amount of $473,759, for a term expiring December 31, 2026, with provision for one, one-year renewal option (Agreement No. A-2024-155).

MINUTES: Councilmember Hernandez spoke in support of investing in the future and modernizing libraries.

15.Appropriation Adjustment for FY 2023 Homeland Security Grant Program Funding (Non-General Fund)
Department(s): Police Department
Recommended Action: Approve an appropriation adjustment recognizing $5,113,750 in the FY 2023 Urban Area Security Initiative, Federal Grant-Indirect revenue account and appropriate same to the UASI CalOES Santa Ana expenditures accounts. (Requires five affirmative votes)

16.Appropriation Adjustment and Agreement Accepting $755,000 from the State Office of Traffic Safety for Selective Traffic Enforcement Program (NonGeneral Fund) Department(s): Police Department
Recommended Action:

1. Authorize the City Manager to execute an agreement with the State of California Office of Traffic Safety for the Selective Traffic Enforcement Program for a oneyear period beginning October 1, 2024 through September 30, 2025, in an amount not to exceed $755,000 (Agreement No. A-2024-156).

City Council 5 – 16 11/19/2024
CITY COUNCIL 17 OCTOBER 1, 2024

2. Approve an appropriation adjustment accepting $755,000 in the Office of Traffic Safety, Federal Grant-Indirect revenue account and appropriate same to the Selective Traffic Enforcement Program expenditure accounts. (Requires five affirmative votes)

17.Approve Agreement with Axon Enterprise, Inc. for Taser Equipment (General Fund and Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Axon Enterprise, Inc. for the provision of Taser 10 equipment to the Santa Ana Police Department for a five year period beginning December 15, 2024 to December 14, 2029, in an amount not to exceed $1,963,569 (Agreement No. A2024-157).

18.Agreement with Stommel Inc. dba LEHR Auto Electric for Police Vehicle Conversion Equipment and Installation Services (Specification No. 24-105) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Stommel, Inc. dba LEHR Auto Electric for police vehicle conversion equipment and installation services, for a three-year period commencing October 1, 2024 and expiring September 30, 2027, with a provision for one, two-year renewal option, for a total amount, including extension, not to exceed $2,000,000 (Agreement No. A2024-158).

19.Agreement with Cumming Management Group, Inc. for Climate Action Plan Update Services (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Cumming Management Group, Inc. to prepare a new Climate Action Plan in the base amount of $450,060, with a contingency of $45,006 for a total amount of $495,066, for a three-year term beginning October 1, 2024 and expiring September 30, 2027, with an option for two, one-year extensions (Agreement No. A-2024- 159).

20.Agreement with BlueViolet for Security, Access Control, and Intercom Maintenance (Non-General and General Fund)
Department(s): Public Works Agency
City Council 5 – 17 11/19/2024
CITY COUNCIL 18 OCTOBER 1, 2024
Recommended Action: Authorize the City Manager to execute an agreement with BlueViolet to maintain existing security, access control, and intercom systems for a three-year period beginning October 1, 2024 through September 30, 2027, with one, two-year renewal option, in an amount to exceed $208,195 (Agreement No.

A-2024-160).

21.Construction Contract with Diamond Construction & Design for the Santa Ana Wellness Plaza Project (Project No. 22-1358) (Non-General Fund) (Revive Santa Ana)
Department(s): Public Works Agency
Recommended Action:

1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $883,660, which includes $746,929 for the construction contract; $69,039 for contract administration, inspection, and testing; and a $74,693 project contingency for unanticipated or unforeseen work.

2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $883,660 of funding in the American Rescue Plan Act funds for the Santa Ana Wellness Plaza.

3. Award a construction contract to Diamond Construction & Design, the lowest responsible bidder, in accordance with the base bid in the amount of $746,929, for the construction of the Santa Ana Wellness Plaza Project, for the term beginning October 1, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-66 was filed for Project 22-1358.

MINUTES: Withdrawn by staff; no action taken.

22.Construction Contract with Elecnor Belco Electric, Inc. for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (Project No. 24- 6045) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing $132,134 in the New Transportation System Improvements Area E, Prior Year Carry Forward revenue account (No. 03417002-50001) and appropriate the same amount into the New Transportation System Improvements Area E, Improvements Other Than Buildings expenditure account (No. 0341766066220). (Requires five affirmative votes) City Council 5 – 18 11/19/2024
CITY COUNCIL 19 OCTOBER 1, 2024

2. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $132,134 in construction funding from the Transportation System Improvement Area E account for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 24-6045).

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $803,348, which includes $642,628 for the construction contract; $96,395 for contract administration, inspection, and testing; and a $64,325 project contingency for unanticipated or unforeseen work.

4. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $642,628, subject to change orders, for construction of the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 246045), for a term beginning October 1, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-64 was filled for Project No. 24-6045.

23.Property Preservation Agreements for the Properties Located at 2620 N Flower Street, 2369 N Flower Street, 424 S Broadway, and 825 N Lacy Street Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below-referenced property owners for the identified structure(s) (Agreement Nos. A-2024-161, A-2024-162, A-2024-163, and A-2024- 164). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024-16, ER No. 2024-18, ER No. 2024-39, and ER No. 2024-40]
Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property Owners
Historic Property
Preservation
Agreement No.

Address/House Vote by HRC
Thomas M. Harris 2024-02 2620 N Flower
Street
8:0:0:1
(Commissioner
Escamilla
absent)
Paul Gulino and Julie
Bidmead 2024-05 2369 N Flower Street 9:0:0:0
City Council 5 – 19 11/19/2024
CITY COUNCIL 20 OCTOBER 1, 2024
Kevin Kajikawa and
Jonathan Melendez 2024-06 424 S Broadway
8:0:0:1
(Commissioner
Escamilla
absent)
David Bush Smith 2024-08 825 N Lacy
Street 9:0:0:0

24.Third Extension of Site Plan Review No. 2020-04 for the Central Pointe MixedUse Project to be Located at 1801 East Fourth Street Department(s): Planning and Building Agency
Recommended Action:

1. Adopt a resolution approving a third and final one-year extension of Site Plan Review No. 2020-04 to November 9, 2025.

RESOLUTION NO. 2024-057 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROVING A ONE-YEAR
EXTENSION OF SITE PLAN REVIEW NO. 2020-04 FOR THE CENTRAL POINTE MIXED-USE DEVELOPMENT TO BE LOCATED AT 1801 EAST

FOURTH STREET

25.Proposed Revisions to Youth Commission Bylaws
Department(s): Parks, Recreation, and Community Services Recommended Action: Adopt a resolution approving revised bylaws for the Youth Commission to reflect a new meeting date and time, update procedures, and make clerical edits.

RESOLUTION NO. 2024-058 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA APPROVING REVISED BYLAWS FOR THE

YOUTH COMMISSION
**END OF CONSENT CALENDAR**

PUBLIC HEARING
City Council 5 – 20 11/19/2024
CITY COUNCIL 21 OCTOBER 1, 2024

26.AGENDA ITEM NO. 26 WAS MOVED OUT OF ORDER AND HEARD PRIOR TO THE CONSENT CALENDAR (see page 5)

CITY MANAGER COMMENTS
MINUTES: City Manager Alvaro Nuñez gave a presentation regarding the Clean City Initiative – Bus Stops.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Vazquez spoke regarding Day of Dead events in the upcoming month, spoke in memory of Eric Velasco, spoke regarding neighborhood association meetings, expressed excitement for the Mid-Autumn Festival, and gave a shout out to the Santa Ana High School Water Polo team and his students.

Councilmember Lopez invited all to attend a Creek Clean-Up with OC Habitat.

Councilmember Penaloza thanked staff for the Clean City Initiative, requested staff look into acquiring advertisers on bus stops, and expressed excitement for the Mid-Autumn Festival.

Councilmember Hernandez expressed excitement regarding Noche de Altares events, ceremonial street toppers celebrating the Guzman Family, and spoke regarding an upcoming fight on Saturday for Ronnie Rios in the WBA World Championship.

Councilmember Bacerra announced his monthly office hours on October 5, 2024 at 10:00 A.M. at Adams Park.

Mayor Amezcua announced an education forum for Prop 36 on October 14 from 6:00 P.M. – 8:00 P.M., thanked staff for bus stops, spoke regarding Older Adults Celebration, Logan Reunion, Discovery Cube, announced Coffee With The Mayor on October 19 at Fire Station 75, Girls Conference at Santa Ana College on October 12 from 9:00 A.M. – 2:00 P.M., and stated she sent a letter to OC Supervisor Sarmiento to fund school crossing guards in Santa Ana.

Mayor Pro Tem Phan announced the Hoag Health Fair 9:30 A.M. – 1:00 P.M. on Saturday, October 5, 2024, Mid-Autumn Festival on Saturday, October 5, 2024 4:00 P.M. - 8:00 P.M. at Centennial Park, Orange County Fire Authority station open houses on October 12, 2024, and September 17th as National Voter Registration Day. She spoke regarding personal experience related to the right to vote, and acknowledged her father’s birthday.

ADJOURNMENT – Adjourn the City Council meeting.

City Council 5 – 21 11/19/2024
CITY COUNCIL 22 OCTOBER 1, 2024
MINUTES: Mayor Amezcua adjourned the City Council Meeting at 9:03 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 22 11/19/2024
CITY COUNCIL 1 OCTOBER 15, 2024
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
October 15, 2024
CLOSED SESSION MEETING – 4:00 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:10 P.M.

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Lopez, Penaloza and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmember Hernandez arrived during Closed Session.

City Council 5 – 23 11/19/2024
CITY COUNCIL 2 OCTOBER 15, 2024
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: City Clerk Jennifer L. Hall stated one comment was received regarding Closed Session Agenda Item No. 3.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:12 P.M.

1. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code:

Two (2) matters.

1. Government Tort Claim: Jacob Smith

2. Government Tort Claim: Pierce Peiffer

2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54958.8:

Agency Negotiator: Michael Garcia, Executive Director Community Development Agency
Negotiating Parties: CEO Ronnie Sandoval, Civic Center Barrio Housing Corporation
Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest.

Address of Properties:

1. 600 West Third Street – Units A-110, A-115, A-120, A-215, A-307, B-107, B112, B-205, B-303, C-305

2. 601 West Third Street – Units F-102, F-205

3. 621 West Third Street – Unit D-104

4. 700 West Third Street – Units A-110, A-113, A-204, A-304, A-305, A-322, B102, B-108, B-204, B-217, C-102, C-103, C-105

5. 701 West Third Street – Units D-101, D-201, E-101, E-105

3. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
City Council 5 – 24 11/19/2024
CITY COUNCIL 3 OCTOBER 15, 2024
Title: Independent Oversight Director to the Santa Ana Police Oversight Commission

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):

TITLE: City Clerk

5. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a)
Agency Designated Representative: Lori Schnaider, Executive Director of Human Resources
Unrepresented Employee: City Clerk
CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:07 P.M.

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez (arrived at 6:11 P.M.), Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Selica Diaz
WORDS OF INSPIRATION Police Chaplain Bob Barnett
City Council 5 – 25 11/19/2024
CITY COUNCIL 4 OCTOBER 15, 2024
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: City Clerk Jennifer L. Hall announced the removal of Agenda Item No. 9.

CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Amezcua to Human Options declaring October 2024 as Domestic Violence Awareness Month
MINUTES: Mayor Amezcua presented a proclamation to Human Options declaring October 2024 as Domestic Violence Awareness Month.

2. Proclamation presented by Mayor Pro Tem Phan to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary
MINUTES: Mayor Pro Tem Phan presented a proclamation to Smedley Chapter One Club declaring October 2024 as Toastmasters Month in Honor of their Centennial Anniversary.

3. Proclamation presented by Councilmember Bacerra declaring October 2024 as Filipino American History Month
MINUTES: Councilmember Bacerra presented a proclamation declaring October 2024 as Filipino American History Month.

4. Certificate of Recognition presented by Councilmember Lopez to Vecindario Lacy En Accion for their Outstanding Contributions to the Community MINUTES: Councilmember Lopez presented a certificate of recognition to Vecindario Lacy En Accion for the outstanding contributions to the Community.

STAFF PRESENTATION

5. Engagement and Enforcement on Union Pacific Railroad Right of Way MINUTES: City Manager Alvaro Nuñez gave an update regarding enhanced homeless outreach/engagement and enforcement on Union Pacific Railroad right-ofway.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.
o Update on Ethics Code Investigation
MINUTES: City Attorney Sonia Carvalho stated there was no reportable action on Closed Session items. She provided an update regarding allegations that City Council had received regarding Code of Ethics violations and Brown Act violations pertaining City Council 5 – 26 11/19/2024
CITY COUNCIL 5 OCTOBER 15, 2024
to Councilmember Hernandez and Mayor Amezcua and stated that the findings in the allegations against Mayor Amezcua were not sustained, findings for three of the four allegations against Councilmember Hernandez were sustained, and the Orange County District Attorney’s Office did not find sufficient evidence to substantiate the allegations.Tthe City now deems these matters to be resolved unless the AdHoc committee gives further direction.

Councilmember Penaloza asked for clarification on the DA’s decision regarding the allegations.

City Attorney Carvalho clarified that the DA’s office concluded the Brown Act allegations were not sustained.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: (20) non-agenda comments.

The following speakers addressed City Council in-person:

1. Gloria Guzman Aguirre expressed concern regarding safety in Ward 2 and the Metro East Apartments.

2. Christa Headington spoke regarding Metro East Apartments.

3. Nancy Emerson spoke regarding Metro East Apartments and expressed concern regarding safety.

4. Bob Adams spoke regarding rezoning SD 84 Industrial Overlay Transit Zone.

5. Tommy Fernandez spoke regarding Agenda Item No. 10.

6. Kevin Tranter spoke regarding rezoning SD 84 Industrial Overlay Transit Zone.

7. Mike Tardif spoke regarding rezoning SD 84 Industrial Overlay Transit Zone.

8. Carl Benninger spoke regarding future ComLink meetings on October 24, 2024 and November 21, 2024.

9. Jackie Cordova spoke regarding the treaty of Guadalupe Hidalgo, and crimes and safety related to the Police Department.

10.Bryan Farkas spoke in support of Agenda Item No. 25.

11.Maritza Delgado spoke regarding Metro East Apartments and expressed concern regarding safety.

City Council 5 – 27 11/19/2024
CITY COUNCIL 6 OCTOBER 15, 2024

12.Gloria Salinas spoke regarding Metro East Apartments, expressed concern regarding safety, and requested the City Council address issues at the apartment complex.

13.Gary Kingsbury spoke regarding Metro East Apartments, expressed concern regarding safety, and requested the City Council address issues at the apartment complex.

14.Jenfief Iran spoke regarding Metro East Apartments.

15.Chau Nguyen spoke regarding Metro East Apartments, expressed concern regarding safety, and requested the City Council address issues at the apartment complex.

16.Victor Mendez spoke regarding Code Enforcement’s notice of violations to Metro East Apartments and request ConAm Management be removed.

17.Julie Feenstra spoke regarding Metro East Apartments, expressed concern regarding safety, and requested the City Council address issues at the apartment complex.

18.Selica Diaz thanked City staff for their hard work, efforts, and community outreach, and requested additional teen programs.

19.Carlos Manrique expressed concern regarding parking lot spaces at the apartment complex and submitted records.

20.Deepa Bijlani spoke regarding Metro East Apartments and expressed concern regarding safety.

21.Adrian Esparza spoke in support of Agenda Item No. 25.

22.Conrad Allenbach spoke regarding raised rent increases, safety, corruption, and poor management at Metro East Apartments.

23.Sue Palik spoke regarding Metro East Apartments, the Lion Dance, and diversity, and expressed concern with comments made by Council.

24.Venancio Chaves (translation: Spanish) spoke regarding measures on the ballot.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 25 and waive reading of all resolutions and ordinances.

CONSENT CALENDAR
City Council 5 – 28 11/19/2024
CITY COUNCIL 7 OCTOBER 15, 2024
MINUTES: At 7:53 P.M., the Consent Calendar was considered.

Councilmember Vazquez pulled Agenda Item No. 10 for separate discussion and consideration and requested to comment on Agenda Item Nos. 11 and 18.

Councilmember Hernandez requested to comment on Agenda Item Nos. 12 and 21.

Mayor Pro Tem Phan recused herself from Agenda Item Nos. 18 and 25 as the listed entities, Illumination Foundation and Callen’s Trust, are clients of her employer, Rutan and Tucker.

MOTION: Councilmember Bacerra moved to approve Consent Calendar Item Nos. 6 through 25 with the exception of Agenda Item Nos. 9 removed from consideration and 10 pulled for separate discussion and consideration, seconded by Councilmember Penaloza.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

7. Minutes from the Regular Meeting of September 17, 2024 and the Regular Adjourned Meeting of September 17, 2024 held on September 23, 2024 Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

8. Appoint Vivian Wilhelm Nominated by the Community Development Agency as the Senior Tenant Representative to the Community Development Commission for a Full Term Expiring November 14, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Vivian Wilhelm to the Community Development City Council 5 – 29 11/19/2024
CITY COUNCIL 8 OCTOBER 15, 2024
Commission as the Senior Tenant Representative and administer the Oath of Office.

AGENDA ITEM NO. 9 WAS REMOVED FROM CONSIDERATION

9. Agreements with Serviam By Wright, LLP; Nastich Law, a Professional Corporation; and Palacios Law Office to Provide Administrative Hearing Officer Services (Specification 24-052) (General and Non-General Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute agreements with each of the three firms listed below for Administrative Hearing Officer services on an as-needed basis, in a total aggregate amount not to exceed $1,970,000, for an initial three-year term beginning October 15, 2024, with a provision for one, twoyear extension exercisable by the City Manager and the City Attorney (Core Agreement No. A-2024-XXX).

Firms Location
Serviam By Wright, LLP Irvine, CA
Nastich Law, a Professional Corporation Berkeley, CA
Palacios Law Office Riverside, CA
Status: 6 – 0 - 1 – Pass
AGENDA ITEM NO. 10 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

10.Prioritization of Park Projects
Department(s): Finance and Management Services
Recommended Action: Receive and file, or provide staff with alternate direction.

MINUTES: City Manager Alvaro Nuñez gave a brief report regarding the prioritization of Park projects.

Councilmember Hernandez asked whether restrooms at Salvador Park would be replaced, spoke regarding the Park projects, and spoke in support of the item.

City Manager Nuñez stated restrooms would be replaced.

Councilmember Lopez asked how the deficits in the projects would be covered and asked for an update regarding the financial progress.

City Manager Nuñez briefly spoke regarding monies and funds related to the Park projects and stated additional information and updates would be provided at the City Council 5 – 30 11/19/2024
CITY COUNCIL 9 OCTOBER 15, 2024
November 19, 2024 meeting.

MOTION: Councilmember Vazquez moved to approve the recommended action for Item No. 10, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

11.Award a Construction Contract to AMG & Associates, Inc. for the Memorial Park Aquatics Center Project (No. 22-1415)(Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment to recognize $165,000 of accumulated Capital Outlay Fund account balance that will be appropriated for spending in the Capital Outlay Fund, Park Improvements, Building & Building Improvements expenditure account (05113263-66200). (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing $50,000 in the Capital Outlay Fund (Cell Tower) revenue account and appropriate the same amount into the Capital Outlay Fund, Park Improvements, Buildings & Building Improvements expenditure account (05113263-66200). (Requires five affirmative votes)

3. Approve an appropriation adjustment reallocating $1,194,500 in general fund from PRSCA Service Enhancement, Building and Building Improvements to Public Works Road Maintenance, Improvements Other than Buildings. This request is a housecleaning matter to expedite the Delhi channel fencing and resolve security and safety concerns. (Requires five affirmative votes)

4. Authorize a budget reallocation of $3,927,265 in unspent funds from various other projects (detailed in the Discussion Section) to construction funds for the Memorial Park Aquatics Center Project (No. 22-1415).

5. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $19,897,209 in construction funds for the Memorial Park and Aquatics Renovation Project (No. 22-1415).

City Council 5 – 31 11/19/2024
CITY COUNCIL 10 OCTOBER 15, 2024

6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $29,339,203, which includes $26,326,548 for the construction contract; $380,000 for contract administration, inspection, and testing; and a $2,632,655 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.

7. Award a construction contract to AMG & Associates, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $26,326,548, subject to change orders, for construction of the Memorial Park Aquatics Center Project (No. 22-1415), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

8. Determine that pursuant to the California Environmental Quality Act the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-83 was filled for Project No. 22-1415.

MINUTES: Councilmember Vazquez spoke in support of the item.

Councilmember Penaloza spoke in support of the item and asked whether the mural would be saved.

City Manager Alvaro Nuñez stated the mural would be saved.

12.Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22- 1342) (Non-General Fund) (Revive Santa Ana)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22-1342).

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.

3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22-1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

City Council 5 – 32 11/19/2024
CITY COUNCIL 11 OCTOBER 15, 2024

4. Approve adoption of a Mitigated Negative Declaration for the 10th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract.

MINUTES: Councilmember Hernandez spoke in support of the item.

Councilmember Penaloza asked whether there would be a fence to close the Park.

Public Works Director Nabil Saba stated the Park has not been designed but a locking fence could be incorporated to protect the park.

Mayor Amezcua spoke regarding safety and signage at parks.

13.Appropriation Adjustment Recognizing Measure M2 Grant Funding; Amend the Fiscal Year 2024-25 Capital Improvement Program for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25-6705)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing Measure M2 grant funding in the amount of $4,568,526 into the Public Works Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street, Improvements Other Than Building expenditure account for future year expenditures. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include Measure M2 grant funding in the amount of $4,568,526 for the Kraemer Boulevard, Glassell Street, Grand Avenue Corridor Regional Traffic Signal Synchronization Project (Project No. 25-6705).

14.Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24-063) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as-needed basis, in an annual aggregate amount not to exceed $250,000, for an initial oneyear term expiring October 14, 2025, with provisions for four, one-year renewal options.

Vendor Location
City Council 5 – 33 11/19/2024
CITY COUNCIL 12 OCTOBER 15, 2024
Core & Main LP Santa Ana, CA
Ferguson Enterprises, LLC Santa Ana, CA

15.Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three-year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two-year extension (Core Agreement No. 2024-165).

16.Purchase and Sale Agreement and Appropriation Adjustment, in the Same Amount for the Sale of City-owned Real Property, Formerly Portions of 1601 and 1607 North Bristol Street, to Bristol Center Properties, LLC; Amend Purchase and Sale Agreement with Bristol Center Properties to Extend the Deadline to Open A Drive-Thru Restaurant or Drive-Thru Café at 1601 and 1607 North Bristol Street by 18 Months (Non-General Fund) Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing revenue in the amount of $2,989 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2024-25 from the sale of City-owned property formerly portions of 1601 and 1607 North Bristol Street and appropriating the same amount to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $6,811 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $2,989 of funding into the Bristol Street Improvements Project (No. 11-6741).

3. Authorize the City Manager to execute a purchase and sale agreement with Bristol Center Properties, LLC for the sale of 392 square feet of City-owned property formerly portions of 1601 and 1607 North Bristol Street (APN 405-25221 & 22), in the amount of $9,800 (Agreement No. A-2024-166).

4. Authorize the City Manager to execute the first amendment to the agreement with Bristol Center Properties to extend the deadline to open for business to the public for a drive-thru restaurant or drive-thru café at 1601 and 1607 North Bristol City Council 5 – 34 11/19/2024
CITY COUNCIL 13 OCTOBER 15, 2024
Street by 18 months (Agreement No. A-2024-167).

17.Cooperative Agreement with Orange County Transportation Authority for the McFadden Avenue Transit Signal Priority Pilot Project (Project No. 25-6030) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $3,690,000 into the Public Services-Street Safety Projects, State Grant-Indirect revenue account and appropriate the same amount into the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Authorize the City Manager to execute a cooperative agreement with Orange County Transportation Authority in an amount not to exceed $3,690,000, for the design, construction, and evaluation of the McFadden Avenue Transit Signal Priority Pilot Project, effective upon full approval of the agreement through December 31, 2026, with the option to be extended (Agreement No. A-2024- 168).

3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $3,690,000 in design and construction funds for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25-6030).

18.Conditional Grant Agreement and Affordable Housing Regulatory Agreement with Declaration of Covenants and Restrictions with Illumination Foundation (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a conditional grant agreement and regulatory agreement with Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention Program Round 1, 2, and 3 funds for the development of the Richard Lehn Intergenerational Housing Project located at 918 Bewley Street (APN 198-231-10) (Agreement Nos. A-2024-169 and A2024-170).

MINUTES: Mayor Pro Tem Phan recused herself from Agenda Item No. 18 as the listed entity, Illumination Foundation, is a client of her employer, Rutan and Tucker.

Councilmember Vazquez spoke in support of the item.

Mayor Amezcua spoke regarding visiting the site and in support of the item.

Councilmember Hernandez spoke in support of the item and thanked staff for their City Council 5 – 35 11/19/2024
CITY COUNCIL 14 OCTOBER 15, 2024
hard work and efforts.

Councilmember Penaloza thanked staff for their efforts on the project.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 18, as part of the Consent Calendar, seconded by Councilmember Penaloza.

The motion carried, 6-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA
NONE
MAYOR PRO TEM PHAN (recusal)
NONE
Status: 6 – 0 - 1 – Pass

19.Amendments to the Memorandums of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana (CASA), the Santa Ana Management Association (SAMA), and the Service Employees International Union Local 721 (SEIU)
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute the amendments to the Memorandums of Understanding (MOU) of three labor groups in order to modify and delineate specific articles of the MOUs (Agreement Nos. A-2024-171, A-2024-172, and A-2024-173).
• Second Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Confidential Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025
• First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Santa Ana Management Association (SAMA) for the period of July 1, 2022 through June 30, 2025
• First Amendment to the Memorandum of Understanding (MOU) between the City of Santa Ana and the Service Employees International Union Local 721 (SEIU) for the period of July 1, 2022 through June 30, 2025

20.Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration Services (Non-General Fund)
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute an amendment to City Council 5 – 36 11/19/2024
CITY COUNCIL 15 OCTOBER 15, 2024
the agreement with Sunny Hills Associates, Inc. for property restoration services to increase the not-to-exceed amount by $50,000, for aggregate compensation up to $100,000, under for the term of April 1, 2022 through March 31, 2026 (Agreement No. A-2024-174).

21.Agreement with Ravenswood Studio, Inc. to Custom Fabricate, Deliver, and Install Children’s Interactive Exhibits for the Main Library Renovation Project (Specification No. 24-107) (Project No. 25-1380) (General Fund) Department(s): Library
Recommended Action: Authorize the City Manager to execute an agreement with Ravenswood Studio, Inc. to provide custom fabrication, delivery, and installation of children’s interactive exhibits for the Main Library Transformation Project, in the amount of $852,535, plus a 10% contingency amount of $85,253, for a total amount not to exceed $937,788, for a term expiring December 31, 2026, with a provision for one 1-year extension (Agreement No. A-2024-175).

MINUTES: Councilmember Hernandez spoke in support of the item.

Councilmember Bacerra asked why comments are allowed when the item is not pulled for separate discussion and consideration.

City Attorney Sonia Carvalho stated she would work with the Mayor, City Manager and the City Clerk to address items being pulled and comments provided by the City Council.

22.Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A-2024-176).

23.Historic Property Preservation Agreements for the Properties Located at 214- 218 W. 4th Street, 2539 N. French Street, 1113 W. Riviera Street, 2312 N.

Spurgeon Street, and 1106 S. Parton Street
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below-referenced property owners for the identified structure(s) (Agreement Nos. A-2024-177, A-2024-178, A-2024-179, A-2024-180, and A-2024-181). [Includes determination that the proposed projects are exempt City Council 5 – 37 11/19/2024
CITY COUNCIL 16 OCTOBER 15, 2024
from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024-67, ER-2024-68, ER-2024-69, ER-2024-70, and ER-2024-71]
Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property
Owner(s)
Historic
Property
Preservation
Agreement No.

Address/House Vote by HRC
Liennette Chung,
Wild Orchid
Investments, LLC
2022-20 214-218 W. 4th
Street
6:0:0:3
(Commissioners
Escamilla, Rincon,
and Murashie absent)
François-Xavier
and Roxana Fyad 2024-09 2539 N. French Street
7:0:0:2
(Commissioners
Rincon and Murashie
absent)
Charles A. and
Molly H. Martin 2024-10 1113 W. Riviera Drive
6:0:0:3
(Commissioners
Escamilla, Rincon,
and Murashie absent)
Carter and
Chelsea Sapp 2024-11 2312 N. Spurgeon Street
7:0:0:2
(Commissioners
Rincon and Murashie
absent)
Jennifer Schutza 2024-12 1106 S. Parton
Street
6:0:0:3
(Commissioners
Escamilla, Rincon,
and Murashie absent)

24.Application to the California State Department of Housing and Community Development for the Prohousing Designation Program under the Permanent Regulations
Department(s): Planning and Building Agency
Recommended Action: Adopt a resolution authorizing application to the California State Department of Housing and Community Development Prohousing Designation Program.

RESOLUTION NO. 2024-059 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION TO AND

PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM
City Council 5 – 38 11/19/2024
CITY COUNCIL 17 OCTOBER 15, 2024

25.Amendment Application No. 2023-03 and Development Agreement No. 2023- 02 for Related Bristol Specific Plan Amendment Application and Development Agreement Ordinances (3600 S Bristol Street) (Second Readings) First reading October 1, 2024 City Council meeting and approved by a vote of (6-0-1, Phan abstaining due to recusal).

Department(s): Planning and Building Agency
Recommended Action:

1. Conduct a second reading and adopt an ordinance approving Amendment Application (AA) No. 2023-03.

ORDINANCE NO. NS-3070 entitled AN ORDINANCE OF THE CITY COUNCIL

2. Conduct a second reading and adopt an ordinance approving Development Agreement No. 2023-02.

ORDINANCE NO. NS-3071 entitled AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2023-02 FOR A MIXED-USE DEVELOPMENT, KNOWN AS THE
RELATED BRISTOL SPECIFIC PLAN PROJECT, AT 3600 BRISTOL STREET

BETWEEN THE CITY OF SANTA ANA AND GREENVILLE RANCH LLC, BSG WEST BRISTOL LLC, AND MCG BRISTOL WEST LLC (Agreement No. A2024-182)

3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the ordinances’ second readings are covered by the Final Supplemental Environmental Impact Report (SEIR) No. 2022-01 (SCH No. 2020029087), including environmental findings of fact pursuant to the California Environmental Quality Act, the Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program that were certified and adopted by the City Council on October 1, 2024 for the project (Notice of Determination filed on October 2, 2024).

MINUTES: Mayor Pro Tem Phan recused herself from Agenda Item No. 25 as the listed entity, Callen’s, is a client of her employer, Rutan and Tucker.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 25, as part of the Consent Calendar, seconded by Councilmember Penaloza.

City Council 5 – 39 11/19/2024
CITY COUNCIL 18 OCTOBER 15, 2024
The motion carried, 6-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA
NONE
MAYOR PRO TEM PHAN (recusal)
NONE
Status: 6 – 0 - 1 – Pass
**END OF CONSENT CALENDAR**

CITY MANAGER COMMENTS
MINUTES: None.

MINUTES: Councilmember Vazquez thanked staff for work done at railroad tracks, announced his attendance at TKO Program at Jerome Park, spoke regarding the street topper for the Guzman family, and dedicated the meeting in memory of Terry Kim, Valley High School teacher.

Councilmember Penaloza expressed excitement for the arrival of baby No.2. in March 2025.

Councilmember Lopez invited all to attend a park clean-up at Santiago Park on October 23, 2024 at 2:00 P.M., and wished everyone a safe and Happy Halloween.

Mayor Pro Tem Phan spoke regarding the Mid-Autumn Festival and attendance at OCFA’s station open house, and encouraged all to vote.

Councilmember Bacerra announced community office hours on November 2, 2024 at 10:00 A.M. at Sandpointe, spoke regarding the ROVE charging center and Gelsons, and thanked Orange County Supervisor Sarmiento for fencing between the Flower Bike Trail and County Flood Control Channel. He spoke regarding conducting business effectively, Prop. 36, and encouraged all to vote.

Councilmember Hernandez thanked staff for their hard work and efforts, the Guzman family for their contributions to the community, spoke regarding the report on the ethics code investigation, and encouraged all to vote.

City Council 5 – 40 11/19/2024
CITY COUNCIL 19 OCTOBER 15, 2024
Mayor Amezcua spoke regarding ROVE, Neighborhood Association meeting on October 14, 2024 regarding Prop. 36, Girls Conference, and attendance at Taste of Santa Ana, congratulated the Santa High School Marching Band for the invitation to the Rose Bowl Parade, announced Coffee with the Mayor at Fire Station 75 on October 19, 2024 and the last Coffee with the Mayor on October 26, 2024, and thanked the Board of Supervisors for supporting Prop. 36. She briefly spoke regarding the Union Pacific Railroad presentation and sustained ethics code violations, and encouraged all to vote.

City Attorney Sonia Carvalho announced and read the ethics code violation investigations related to Mayor Amezcua and Councilmember Hernandez, stating that four items for Mayor Amezcua were not sustained and that three of the four items for Councilmember Hernandez were sustained.

Brief discussion ensued regarding next steps related to the sustained allegations.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting at 9:00 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 41 11/19/2024
CITY COUNCIL 1 OCTOBER 28, 2024
DRAFT Minutes of the Special Meeting
of the City Council
City of Santa Ana,
California
October 28, 2024
SPECIAL OPEN MEETING – 5:30 P.M.

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua convened the Special City Council Meeting to order at 5:32 P.M.

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmember Lopez was absent.

City Council 5 – 42 11/19/2024
CITY COUNCIL 2 OCTOBER 28, 2024
PLEDGE OF ALLEGIANCE Mayor Amezcua
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: None.

Mayor Amezcua spoke regarding the purpose of the Special Meeting.

City Attorney Sonia Carvalho spoke regarding options provided to the City Council to address the findings that were reported at the last Council meeting.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: (5) Agenda Item No. 1 comments.

The following speakers addressed City Council in-person:

1. Jackie Cordova spoke regarding lies by the City Council.

2. Dwayne Shipp spoke regarding Juneteenth, his experiences with Councilmember Hernandez, and spoke in opposition to the allegations.

3. Nakia McBath spoke regarding his experiences with Councilmember Hernandez and in opposition to the allegations.

4. Fernando Deveras spoke regarding political ploys and spoke in opposition to the allegations.

The following speaker addressed City Council via teleconference:

5. Carrie J. Jones spoke regarding Council discord and spoke in opposition to the allegations.

MINUTES: At 5:51 P.M., the Business Calendar was considered.

1. Discuss and Address Potential Remedies Regarding the Investigator’s Sustained Findings Regarding Councilmember Johnathan Ryan Hernandez and Take Potential Action or Direct Staff Accordingly
MINUTES: Councilmember Hernandez spoke regarding his collaboration and efforts related to the Juneteenth event, his advocacy and transparency efforts, costs to the City, and political ploys.

BUSINESS CALENDAR
City Council 5 – 43 11/19/2024
CITY COUNCIL 3 OCTOBER 28, 2024
Mayor Amezcua spoke regarding the findings of the investigation of Councilmember Hernandez and approved monies related to settlements and recalls by Council vote, and stated that this meeting is not political.

Councilmember Penaloza spoke regarding the findings of the investigation of Councilmember Hernandez and violations of the City Charter, stated Councilmember Hernandez must be held accountable for his actions, and clarified that this meeting is not political.

Councilmember Bacerra spoke regarding the findings of the investigation of Councilmember Hernandez, violation of the City Charter and Code of Ethics, and accountability by elected officials.

Councilmember Hernandez spoke regarding systemic racism and review of the matter by the Ad Hoc committee.

Discussion ensued regarding the sustained investigation findings and elected officials involvement in City events.

Councilmember Vazquez spoke regarding the lack of scope related to the findings of the investigation of Councilmember Hernandez and stated the meeting is politically motivated.

Mayor Pro Tem Phan spoke regarding the findings of the investigation of Councilmember Hernandez and accountability by elected officials, and stated she has not fully read the report and cannot make a fully informed decision at this time.

MOTION: Mayor Pro Tem Phan moved to continued Agenda Item No. 1 to the November 19, 2024 City Council meeting, seconded by Councilmember Vazquez.

MINUTES: Councilmember Bacerra expressed disappointment in the lack of Council Members reading the unredacted investigation report.

Councilmember Penaloza echoed previous comments, spoke regarding the lack of reprimand of elected officials in the City and accountability, and stated he requested the next steps related to the investigation and for a special meeting.

Mayor Amezcua spoke regarding the Ad Hoc decision to turn over the investigation to an outside party since there were monies involved, accountability, lack of followup regarding elected officials reprimand when violating the law, calling for a special meeting, and expressed disappointment in the lack of Council Members reading the unredacted investigation report.

Councilmember Vazquez spoke regarding integrity.

The motion carried, 5-1-0-1, by the following roll call vote:

City Council 5 – 44 11/19/2024
CITY COUNCIL 4 OCTOBER 28, 2024
AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

PENALOZA, COUNCILMEMBER VAZQUEZ, MAYOR PRO

TEM PHAN, MAYOR AMEZCUA

COUNCILMEMBER BACERRA
NONE

COUNCILMEMBER LOPEZ
Status: 5 – 1 – 0 – 1 – Pass
**END OF BUSINESS CALENDAR**

CITY MANAGER COMMENTS
MINUTES: None.

MINUTES: Councilmember Vazquez encouraged people to vote.

City Attorney Sonia Carvalho announced that Council comments were not part of a special meeting.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the Special City Council Meeting at 6:41 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 45 11/19/2024
City Clerk’s Office
www.santa-ana.org/city-clerk
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: 2025 City Council Meeting Calendar

AGENDA TITLE
Review and Approve the Annual Calendar of City Council Meetings for 2025

RECOMMENDED ACTION

1. Review calendar of regularly scheduled City Council meetings in 2025.

2. Cancel the regularly scheduled City Council meetings of January 7, 2025 and August 5, 2025.

3. Direct staff to post Notice(s) of Cancellation and waive notice to the City Council of said meetings as required by the Government Code.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Pursuant to Charter Section 409, the City Council has adopted a resolution setting the time, place, and manner of holding its meetings. Resolution No. 2023-047, Section 2(a), states “Regular meetings of the City Council shall be on the first and third Tuesdays of each month beginning on January 1, 2014.” Past practice by the City Council has been to cancel the first meeting of the year, a meeting during the summer months, and other meetings as requested by the City Council. Staff recommends that the same past practice be adopted for 2025:

1. Cancel the first meeting of the year scheduled for January 7, 2025. City Hall will be closed from December 24, 2024 through January 1, 2025 for recognized holidays (last working day before Christmas, Christmas Day, and New Year’s Day) as well as the negotiated Holiday Closure within several Memoranda of Understanding.

2. Cancel the meeting scheduled for August 5, 2025. The first Tuesday of August is recognized as National Night Out, a community engagement event hosted by Police Departments across the country.

City Council 7 – 1 11/19/2024
2025 City Council Meeting Calendar
November 19, 2024

Page 2 ends

The proposed 2025 calendar (Exhibit 1) includes the two above-referenced recommendations. If the City Council cancels any regularly scheduled meeting, consideration of agenda items will resume at the next regularly scheduled meeting. The City Council reserves the right to cancel any other meetings and notify the public as legally required by the Brown Act. Additionally, Special Meetings may be called pursuant to the Brown Act, the City Charter, and Resolution No. 2023-047, as needed.

The 2025 Master Calendar and agendas for all regular and special City Council meetings will be posted on the City’s website at www.santa-ana.org/agendasand/minutes. City Council meetings are typically held in the Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701 or as otherwise noted on the agenda.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. 2025 Calendar of City Council Meetings
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, City Manager
City Council 7 – 2 11/19/2024
Draft
Santa Ana City Council Meetings Schedule
2025
January February March

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31
April May June

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30
July August September

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31 October November December

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30 HOLIDAY - CITY HALL CLOSED
CITY HALL CLOSED - 9/80 WORK SCHEDULE
CITY COUNCIL REGULAR MEETING (January 7 and August 5 Canceled) CITY HALL WINTER CLOSURE (As approved by various labor group Memoranda Of Understanding) * Special Meetings may be scheduled 24-hours in advance (as permitted by the Brown Act).

For agendas and meeting location, please refer to the City's website at: www.santa-ana.org/agendas-and-minutes/ City Council *Approved [DATE] 7 – 3 11/19/2024 Finance and Management Services
www.santa-ana.org/finance
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments

AGENDA TITLE
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments

RECOMMENDED ACTION

1. Receive and file the 1st Quarter Budget Update.

DISCUSSION
The FY2024-25 (FY24-25) first quarter budget report provides a General Fund snapshot of the first three months of the fiscal year. After conducting a comprehensive analysis paired with the limited information currently available, this report provides a summary update on General Fund revenues and expenditures, including a housekeeping adjustment with a net zero impact. Staff anticipates having more detailed insights on the major General Fund revenue sources, such as the Property tax, Sales taxes, and Utility Users’ taxes, at the Mid-Year Budget Update, which is currently scheduled for the second City Council meeting in February.

Proposed adjustments to multiple restricted funds are addressed in greater detail later in this report.

A General Fund summary as of September 30 follows.

City Council 8 – 1 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 2 ends

General Fund Summary (Fund 011)
The FY23-24 audit is currently underway and the final carryover amounts based on the remaining FY23-24 budget availability are still being compiled. The City received revenue that exceeded estimates and anticipates additional savings in expenditures. Staff expects to have final information by the second City Council meeting in December to determine the increase of the General Fund balance available for one-time spending.

A summary of General Fund revenues through September 30 follows.

General Fund Revenue
FY2024-25 1st Quarter Budget Update
FY24-25 Original
Budget
General Fund
Adjustments
approved by City
Council through
09/30/2024
Updated Estimates
Estimated Beginning Balance at
July 1, 2024
109,495,834 109,495,834
Revenue Estimate 406,527,340 15,803 406,543,143
Appropriated Spending (406,773,060) (134,351) (406,907,411) Pension Trust Set Aside (34,565,751) (34,565,751)
Estimated Ending Balance at June
30, 2024
74,684,363 (118,548) 74,565,815
Less: 18% Reserve ¹ 73,173,121 73,173,121
Estimated Spendable Balance 1,511,242 (118,548) 1,392,694 ¹The $15,803 in recognized revenue is one-time money. The City's 18% reserve policy applies to annual recurring revenue only.

Revenue Source
FY24-25 Original
Budget
Received As of
9/30/2024 % Received
Property Tax/ Property Tax In-Lieu of VLF 92,819,320 820,345 0.9% Sales Tax (Measure X) 85,632,610 6,928,251 8.1%
Sales Tax (Bradley Burns) 61,682,950 5,193,690 8.4%
Other General Fund Revenue 41,743,660 5,899,966 14.1%
Charges for Service 30,590,300 7,970,831 26.1%
Utility Users Tax 27,300,000 5,938,572 21.8%
Business License 16,200,000 1,295,406 8.0%
Cannabis Revenue 14,530,000 2,195,424 15.1%
Jail Revenue 14,153,500 1,062,079 7.5%
Franchise Fees 12,375,000 874,673 7.1%
Hotel Visitor's Tax 9,500,000 1,842,020 19.4%
Total General Fund Revenue¹ 406,527,340 40,021,255 9.8% ¹Excludes revenue recognized for the Library by $15,802.58 approved at the Sept 16 City Council meeting.

City Council 8 – 2 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 3 ends

As of September 30, the City generated approximately $40 million, or 10% in revenue, which is typical for this time of year. Sales tax receipts lag about two months after the corresponding period and the City’s first half of major property tax installments is not received until November and December. Preliminary economic data from the City’s Sales Tax consultants suggest that sales tax revenue is projected to fall below original expectations for FY24-25; however, we have only received detailed data from the state through June 2024. Increases in online shopping were not enough to offset declines in luxury auto sales, general consumer goods, and food and drug stores (including Cannabis). The benefits stemming from reduced inflation and interest rates are not expected to arrive until closer to FY2025-26. Therefore, staff is not recommending any revenue adjustments at this time, pending further data. In the interim, staff will explore alternative strategies to offset the impact of reduced sales tax revenue. This may include identifying other revenue streams that are outperforming expectations, utilizing savings from staffing vacancies, or proposing adjustments to expenditures for budget rebalancing.

A summary of General Fund expenditures through September 30 follows.

General Fund Expenditures
Overall, expenses are tracking closely to the prior year, with a total of $97,287,325 spent through September 30, 2023. In FY24-25, spending for most departments is below the Department
FY24-25 Original
Budget
Spending as of
9/30/2024
%
Expended
City Attorney 4,500,350 758,120 16.85%
City Clerk 1,934,570 303,126 15.67%
City Council 1,043,970 199,500 19.11%
City Manager 3,963,160 766,083 19.33%
Community Development 4,327,760 569,939 13.17%
Finance & Mgmt Services 13,268,160 2,773,998 20.91%
Fire & Emergency Medical Svcs³ 57,837,370 18,137,088 31.36% General Non-Departmental 38,543,830 14,184,590 36.80%
Human Resources 4,393,370 826,203 18.81%
Inter-Fund Transfers 17,999,970 3,570,106 19.83%
Library 7,916,230 1,875,661 23.69%
Museum Funding 1,715,320 424,427 24.74%
Parks, Recreation & Comm Svcs 16,083,960 4,363,563 27.13% Planning & Building 18,731,210 4,301,482 22.96%
Police 162,545,030 34,762,261 21.39%
Public Works 51,968,800 9,552,046 18.38%
Total General Fund Expenditures² 406,773,060 97,368,193 23.9% ³Fire & Emergency Medical Services includes an one-month advance ²Excludes increased appropriations for the Library by $15,802.58 approved at the Sept 16 City Council meeting, $118,548 in the use of fund balance approved at the September 23rd City Council meeting & Carry Forwards approved at the October 1 City Council meeting City Council 8 – 3 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 4 ends

informal marker of 25%, which represents the first three months of the fiscal year. The exceptions are Fire & Emergency Medical Services, which is addressed in the footnote above, as well as Non-Departmental, and the Parks, Recreation, and Community Services Agency (PRCSA) expenditures. Non-Departmental expenses are slightly higher this year due to the timing of payments for legal services. Staff will re-evaluate the status of this budget as part of the Mid-Year Budget Update, and may request to revise this if unexpected conditions warrant an increase.

PRCSA’s expenses do not yet reflect the carryovers approved at the October 1 City Council meeting. Once the carryovers are uploaded to the budget, their expense budget will be under the 25% marker, aligning them more closely with other City departments.

The carryovers are expected to be posted to the general ledger and reflected in the City’s budget in November.

General Fund Adjustments
The deadline to obligate ARPA funds is December 31, 2024. To meet the obligation deadline and have funds available to complete the installation of digital information kiosks, we request an appropriation adjustment reallocating $166,810 in the General Fund from PRCSA Service Enhancement, Building and Building Improvements to CMO, Improvements Other Than Buildings. There is no budget impact to PRCSA, as the same amount referenced above will be transferred to their budget through ARPA funding. The agreement for this project did not include the contingency language required per federal guidelines to obligate these funds. This request has a net zero General Fund impact and will allow contingency funds to be available for the project.

Restricted Fund Adjustments Overview
Liability & Property Insurance Fund Projects (Fund 80)
Fund 80 has a spendable fund balance of $14 million as of June 30, 2024, which meets the City’s target reserve level of 80% of the most recent actuarial liability. After approving the recommended appropriation adjustment of $153,055 for the following risk management projects, the fund balance remains compliant with the reserve requirement. • City Facilities Security Enhancements (Project No. 22-0505) • Council Chamber Restrooms ADA Compliance (Project No. 22-0504) • 4
th Floor ADA Compliance (Project No. 22-0502)
National Opioid Settlement Adjustments (Fund 111)
The City received additional installments from the Opioid Settlement funds following recent agreements with major retailers and pharmaceutical companies, including Walmart, Walgreens, CVS, Allergan, Teva, and McKinsey, aimed at addressing the opioid crisis. This funding is expected to support the establishment of in-hospital detoxification City Council 8 – 4 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 5 ends

services for the City’s unhoused population, which will be managed by the City Manager’s Office and located outside City boundaries. The anticipated start date for these services is February 1, 2025. Additionally, the Police Department plans to allocate a portion of these funds for the purchase of naloxone, to be deployed by officers in the field. Some of the funds will be reserved for legal expenses as required by the settlement agreements.

Therefore, staff is requesting the recognition of $2,216,854 in revenue and the appropriation of the same amount in expenditures.

Workforce Innovation and Opportunity (WIOA) Fund (Fund 123) California’s Employment Development Department released final notification of the WIOA funds allocation in the latter part of the budget process, leaving minimal time to make necessary adjustments. Therefore, staff originally budgeted for this fund using the prior year’s allocations to estimate projected award amounts which may lead to discrepancies between budgeted amounts and actual awards. The lower-than-expected grant amount results from revisions to the funding formula. Now that FY24-25 actual award amounts have been released, staff recommends reducing expenditures by $319,940 to align the budget with the actual award allocations. Due to this 12% reduction, WORK Center staff has delayed some technology and equipment purchases and pared back some job training services and case management.

Community Planning and Development Program Allocations (Funds 130 and 135) Housing and Urban Development (HUD) also did not release FY24-25 award amounts until very late in the budget process. As with the WIOA grant, staff used the prior year's allocations to estimate projected award amounts. Due to an adjustment to HUD’s formula methodology, there was a decrease in award amounts for FY24-25. Staff recommends the following reduction in revenues and expenditures:
• Home Program Federal Grant (Fund 130) - Decrease revenues by $421,595 and decrease expenditures by $414,595.
• CDBG (Fund 135) - Decrease revenues by $408,910 and decrease expenditures by $160,890.

The City’s award amount decreased by an overall average of 14% due to this new methodology. In response to this decrease and to avoid a reduction in service levels and/or programming, staff reprioritized projects and continues to seek alternate funding sources for the lower-priority projects.

Details for all of the recommended appropriation adjustments listed above are located in the Fiscal Impact section of this staff report.

CIP Projects Update
Staff has compiled an updated FY24-25 Capital Improvement Program (CIP) in Exhibit 1, including Carryforward Projects and new FY24-25 projects. The exhibit includes the following fields:

City Council 8 – 5 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 6 ends

• Currently funded projects greater than $20,000
• Project name
• Funding sources
• Amounts
• Status
• Estimated completion date
These project totals reflect only the remaining balances carried forward into FY24-25 and new funding awarded in FY24-25. The amounts shown do not represent the total project cost, including funds awarded and expensed in prior fiscal years. Approximately 55% of all currently funded projects, regardless of dollar value are either complete or expected to be complete by year end. Staff expects to provide a comprehensive update of all projects funded by the American Rescue Plan Act (ARPA) on December 3, 2024 to demonstrate the City is in compliance with the requirement to obligate funds by December 31, 2024.

Staff Vacancy Report
Exhibit 2 lists the City’s vacancies by department and funding source as of September 30, 2024.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY24-25 01113017-66200 General Fund
PRCSA-Service
Enhancement,
Buildings &
Building
Improvements
($116,810)
FY24-25 01103010-66220 General Fund
City Manager,
Improvements
Other Than
Buildings
$116,810
FY24-25 08009053-66200
Liability &
Property
Insurance
Risk Management
Projects –
Buildings &
153,055
City Council 8 – 6 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 7 ends

Building
Improvements
FY24-25 11103002-57492 Opioid
Remediation
Opioid
Remediation
Revenue – CMO,
Abatement
$1,800,654
FY24-25 11103002-57493 Opioid
Remediation
Opioid
Remediation –
CMO, Subdivision
$416,200
FY24-25 11103010-62300 Opioid
Remediation
Opioid
Remediation –
CMO, Contract
Services
$2,000,000
FY24-25 11103010-63001 Opioid
Remediation
Opioid
Remediation –
CMO,
Miscellaneous
Operating
Expenses
$216,854
FY24-25 12318XXX61XXX
Workforce
Investment
Act
Workforce
Investment Act –
Various
Accounting Uniting
Units/Accounts
($319,940)
FY24-25 13018002-52000
Home
Program
Federal Grant
Home Program
Federal Grant –
Federal Grant –
Direct
($421,595)
FY24-25 13018780-69011
Home
Program
Federal Grant
Home Program
Federal Grant –
Reserve
Appropriation
($414,595)
FY24-25 13518002-5XXXX
Community
Development
Block Grant
Community
Development
Administration –
Various Accounts
($408,910)
FY24-25 13518780-61000
Community
Development
Block Grant
Community
Development
Administration –
Salaries Regular
$15,993
FY24-25 13518783-6XXXX
Community
Development
Block Grant
CDBG Programs –
Various Accounts ($152,213)
City Council 8 – 7 11/19/2024
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments
November 19, 2024

Page 8 ends

EXHIBIT(S)

1. FY24-25 Capital Improvement Program (CIP) Projects Status Update

2. 1st Quarter Vacancy Report Summary
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, City Manager
FY24-25 13518785-6XXXX
Community
Development
Block Grant
HUD-Emergency
Solutions Grant –
Various Accounts
($24,670)
City Council 8 – 8 11/19/2024
FY24-25 CIP Project Status Update
NEW FY24-25 PROJECTS
Project Name Project Category FY24-25 Project
Budget ARPA General Fund Other Restricted Project Status Est. Completion Date McFadden Ave Transit Signal Priority Pilot Streets 3,690,000 - - 3,690,000 Design phase, 30% complete 06/2026 Segerstrom Ave/Raitt St & Segerstrom Ave/Flower St Traffic Signal Modifications Streets 1,300,000 - 1,300,000 -
Construction Phase, 5% complete
Design Phase, 75% complete 06/2026
Kraemer Blvd, Glassell St, Grand Ave Corridor Regional Traffic Signal Synchronization Streets 4,949,806 - - 4,949,806 Design Phase, 0% complete 01/2028 Park Sidewalk/Ramp Improvements Parks 400,000 - - 400,000 Design phase, 80% complete 03/2025 Zoo Pathways Phase 2 Parks 400,000 - 400,000 - Phase 1 cost came in high and will use Phase 2 funding for the gap 06/2025 Angels Park Cool Pavement Treatment Parks 100,000 - - 100,000 Design phase, 95% Complete 07/2025 Santa Ana Zoo-Construction Of New North Wall Parks 1,257,209 - 1,200,000 57,209 Design phase, 90% complete 12/2025 Renovate & Upgrade Public Parking Lots Other City Facility 300,000 - - 300,000 Design phase, 50% complete 06/2025 TOTAL NEW FY24-25 PROJECTS 12,397,015 - 2,900,000 9,497,015

CARRYFORWARD PROJECTS
Project Name Project Category FY24-25 Project
Budget ARPA General Fund Other Restricted Project Status Est. Completion Date Traffic Signal Modification: 1st to Jackson St & 5th to Euclid St Streets 117,853 - 40,542 77,311 Project 100% Complete; working on close out with the state Complete Main St Rehab: Macarthur-Dyer Streets 127,697 - 71,633 56,064 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Bristol St & Santa Clara Signal Modification Streets 139,494 - 84,340 55,154 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Traffic Calming Improvements Phase I Streets 36,475 - 36,475 - Project complete. Project balance available Complete Saddleback Street Light Project Streets 90,029 - 90,029 - Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Riverview Neighborhood Street Lighting Streets 124,206 - 124,206 - Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Street Light Poles Replacement Streets 863,820 - 863,820 - Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Westminster Rehab: Newhope To Harbor Streets 1,681,888 - 800,000 881,888 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Lincoln Pedestrian Trail Streets 69,432 - - 69,432 Project complete. Project balance available Complete Fairview Traffic Signal Synchronization Streets 56,614 - - 56,614 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Main St & 15th St Traffic Sign Streets 23,001 - - 23,001 Complete Complete Santa Ana Blvd & 5Th Bike Lane Streets 85,704 - - 85,704 Complete Complete Santa Clara Ave Bike Lane: Lincoln to Tustin Streets 256,253 - - 256,253 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Residential Street Repair: Heninger Park Streets 286,271 - - 286,271 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Street Improvement - Heninger Streets 45,718 - - 45,718 Complete Complete W Willits Protected Bike Lanes Streets 104,329 - - 104,329 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Westminster Rehab: Harbor To Clinton Streets 35,139 - - 35,139 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Bristol St Bike Lanes: 1st to Civic Center Streets 142,110 - - 142,110 Complete Complete Bristol & Edinger Class II Bike Lanes Streets 70,474 - - 70,474 Complete Complete 17th St Rehab: Bristol-Flower Streets 225,634 - - 225,634 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete 17th St Rehab: Fairview-Bristol Streets 285,843 - - 285,843 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Alton Ave Rahab: Main-Standard Streets 321,900 - - 321,900 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Exhibit 1
City Council 8 – 9 11/19/2024
FY24-25 CIP Project Status Update
Grand Ave Rehab: Warner-Edinger Streets 116,875 - - 116,875 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Main St Rehab: Warner-Edinger Streets 90,264 - - 90,264 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Civic Center Drive Bike Blvd Streets 61,320 - - 61,320 Complete Complete North East Annexation Improvements Streets 711,814 - - 711,814 Construction Phase, 95% complete 12/2024 Safe Routes to Schools: Kennedy & Villa Streets 1,144,810 - 130,000 1,014,810 Construction phase, 90% complete 12/2024 Safe Routes to Schools: Fremont & Spurgeon Streets 5,510,295 - - 5,510,295 Construction phase, 91% complete 12/2024 Sidewalk Improvement Streets 75,049 - - 75,049 Design Phase, 25% complete 12/2024 Legacy Square Transportation Improvements Project Streets 1,804,580 - - 1,804,580 Construction Phase, 0% complete 02/2025 Raitt St Rehab: McFadden to 1st Streets 1,616,000 - - 1,616,000 Design Phase, 10% complete 03/2025 Traffic Calming: Memory & Flower Bikeway Streets 1,300,743 - 850,743 450,000 Design Phase, 30% complete 04/2025 Grand Ave Rehab: McFadden-1st Streets 2,242,951 - - 2,242,951 Construction Phase, 0% complete 04/2025 Pedestrian & Mobility Improvements Phase II Streets 2,827,250 2,827,250 - - Construction phase, 95% Complete 05/2025 Neighborhood Safety Streetlights Phase I Streets 834,630 834,630 - - Construction 80% Complete 05/2025 First St Slope Stabilization Streets 3,311,350 3,311,350 - - Construction, 95% complete 05/2025 Pedestrian & Mobility Improvements Phase I Streets 202,500 202,500 - - Construction phase 99% complete 05/2025 Pedestrian & Mobility Improvements Phase III Streets 322,120 322,120 - - Construction phase 90% complete 05/2025 Safe Routes to Schools: Kennedy & Villa Streets 1,144,810 - 130,000 1,014,810 Construction Phase, 90% complete 05/2025 Project W Bus Shelter Streets 391,015 - 166,034 224,981 Construction phase, 98% complete 05/2025 Warner Ave Widening: Main to Oak Phase I Streets 7,676,656 - 1,200,000 6,476,656 Construction Phase, 80% complete 06/2025 Warner Ave Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction complete; O&M 30% complete, OCTA led Project 06/2025 MacArthur Blvd Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction phase, 95% complete, OCTA led Project 06/2025 Traffic Signal Install Chestnut/Zoo Streets 834,051 - - 834,051 Construction phase 30% complete 06/2025 Bike Racks Throughout City Streets 136,405 - - 136,405 Design phase, 100% complete; working on construction advertisement 06/2025 Flower & 3rd St Traffic Safety Streets 500,000 - 500,000 - Design Phase; 95% Complete 06/2025 Westminster Rehab: Clinton To Fairview Streets 102,720 - - 102,720 Design Phase, 50% complete 06/2025 Hazard Ave Protected Bike Lane Streets 111,868 - - 111,868 Design Phase, 50% complete 06/2025 Bus Stop Improvements Streets 396,955 - - 396,955 Construction Phase, 75% complete 06/2025 Bristol Corridor Improvement - Warner & 17th Streets 6,228,834 - - 6,228,834 Design Phase, 99% complete 06/2025 Active Transportation Safety Improvements-Warner Streets 506,072 - - 506,072 Design Phase, 25% complete 06/2025 Euclid St Rehab: 1St To Hazard Streets 226,236 - - 226,236 Design Phase, 90% complete 06/2025 Raitt St Rehab: McFadden To Civic Center Streets 903,228 - - 903,228 Design Phase, 25% complete 06/2025 South Main Street Corridor Public Improvements Streets 875,678 - 839,194 36,484 Construction Phase, 25% complete 06/2025 Safe Routes to Schools: Davis Elementary Streets 1,910,565 65,920 - 1,844,645 Construction Phase 90% Complete 06/2025 MacArthur Rehab: Fairview-Raitt Streets 820,408 - - 820,408 Design Phase, 25% complete 07/2025 Warner Ave and Wright Street Traffic Signal Modification Streets 703,585 - - 703,585 Construction Phase, 5% complete 08/2025 Neighborhood Safety Streetlights Phase II Streets 1,071,050 1,071,050 - - Construction 15% Complete 08/2025 10th & Flower Street Improvements Streets 4,612,868 4,612,868 - - Construction phase, 0% complete 09/2025 Traffic Calming Improvements Phase II: Cubbon & Birch St Streets 802,132 - 802,132 - Construction phase, 5% Complete 09/2025 First St Corridor Traffic Signal Synchronization Streets 339,849 - - 339,849 Construction complete; O&M 0% complete, OCTA led Project 09/2025 Bristol St & Memory Lane Intersection Widening Streets 2,210,533 - - 2,210,533 Design Phase, 90% complete 09/2025 Standard Ave Protected Bike Ln Streets 5,473,046 - - 5,473,046 Construction Phase, 0% complete 09/2025 Bristol St Rehab: Santa Clara-Memory Streets 1,504,110 - - 1,504,110 Design Phase, 99% complete 09/2025 Santiago Creek Pedestrian Bridge Impr Streets 740,000 - - 740,000 Design Phase, 25% complete 09/2025 Segerstrom/Spruce Traffic Signal Streets 803,536 - 671,402 132,134 Construction Phase; 15% Complete 09/2025 Euclid St Corridor Traffic Signal Synchronization Streets 120,000 - - 120,000 Design 90% Complete; City of La Habra led project 09/2025 1st St Rehab: Grand-Tustin Streets 843,041 - - 843,041 Design Phase, 90% complete 09/2025 Standard Ave Rehab: 1st-Warner Streets 1,900,000 - - 1,900,000 Construction Phase, 0% complete 09/2025 Raitt St Protected And Buffered Bikeway Streets 809,655 - - 809,655 Design Phase, 60% complete 09/2025 Fairview A Rehab: City Limit-Seger Streets 6,247,602 - - 6,247,602 Design Phase, 90% complete 09/2025 Main St Slurry Seal & Resurfacing Streets 833,824 - - 833,824 Design Phase, 60% complete 12/2025 Bedford Rehab: Main Place to City Limit Streets 213,000 - - 213,000 Design Phase, 60% complete 12/2025 OC Streetcar Streets 854,682 - - 854,682 Construction Phase, 80% complete, OCTA Led project 12/2025 Civic Center Rehab: Minter to Santiago Streets 2,000,000 - 714,000 1,286,000 Design Phase, 0% complete 12/2025 Edinger Ave Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction phase, 50% complete, OCTA led project 06/2026 Segerstrom Ave & Dyer Rd Traffic Signal Synchronization Streets 245,768 - - 245,768 Construction phase, 95% complete, City of Irvine led Project 06/2026 City Council 8 – 10 11/19/2024
FY24-25 CIP Project Status Update
Tustin Ave Traffic Signal Synchronization Streets 92,404 - - 92,404 Construction complete; O&M 10% complete, City of Orange led Project 06/2026 Civic Center Rehab: Shelton to Flower Streets 1,286,000 - 1,286,000 - Design Phase, 25% complete 06/2026 Bristol St Protected Bike Lanes: 1st to Civic Center Streets 1,195,260 - - 1,195,260 Design phase, 10% complete, Initiating Environmental Phase 06/2026 Bristol St Protected Bike Lanes - St. Andrew To Edinger Streets 667,200 - - 667,200 Design Phase, 99% complete 06/2026 Euclid St Rehab: McFadden-First Streets 804,828 - - 804,828 Design Phase, 90% complete 07/2026 Bristol Widening: Warner To St Andrew Phase IV Streets 15,680,366 - - 15,680,366 Design Phase, 99% complete 09/2026 McFadden Rehab: Harbor-Fairview Streets 848,483 - - 848,483 Construction Phase, 0% complete 09/2026 McFadden Rehab: Raitt To Grand Streets 2,509,550 - - 2,509,550 Construction Phase, 0% complete 09/2026 Orange Ave Complete Streets Streets 932,591 - - 932,591 Design Phase, 25% complete 09/2026 McFadden Rehab Fairview to Raitt Streets 1,041,916 - - 1,041,916 Construction Phase, 0% complete 12/2026 Bristol Widening: Civic Center To Washington Phase III A Streets 13,669,081 - - 13,669,081 Construction Phase, 0% complete 12/2026 Safe Routes to Schools: Mendez/ALA/Santiago/Sierra Streets 10,869,276 - - 10,869,276 Design Phase, 25% complete 12/2026 Safe Routes to Schools: Macarthur Int & Taft Elementary Streets 5,535,381 - - 5,535,381 Design Phase, 25% complete 12/2026 Safe Routes to Schools: Madison/Roosevelt/Century Streets 11,082,170 - - 11,082,170 Design Phase, 25% complete 12/2026 Safe Routes to Schools: Santa Ana High & Heninger Elementary Streets 9,412,004 - - 9,412,004 Design Phase, 25% complete 12/2026 Safe Routes to Schools: Jackson/Diamond Elementary Streets 9,099,583 - - 9,099,583 Design Phase, 25% complete 12/2026 McFadden Protected Bike Ln Har-Grand Streets 5,952,598 - - 5,952,598 Construction Phase, 0% complete 05/2027 Warner Ave Protected Bike Lanes - Oak To Grand Streets 1,344,342 - - 1,344,342 Design Phase, 90% complete 06/2027 Fairview Bridge & Street Improvements Streets 4,634,482 - 352,994 4,281,488 Design Phase, 50% complete 07/2027 Euclid Rehab: City Limit-McFadden Streets 1,043,113 - - 1,043,113 Design Phase, 90% complete 07/2027 Warner Ave Improvements Phase II- Oak To Grand Streets 17,443,464 - - 17,443,464 Design Phase, 90% complete 06/2028 Grand Ave Rehab: Edinger to McFadden Streets 2,275,408 - - 2,275,408 Design Phase, 10% complete 06/2028 Fairview St Imps 17Th To Trask Streets 678,349 - - 678,349 Design Phase, 10% complete 06/2028 Centennial Park-Installation Of New Synthetic Turf Parks 121,464 - - 121,464 Complete Complete Santa Ana Zoo-Construction Of Goat Encounters Parks 22,429 - - 22,429 Complete Complete Ed Caruthers Park-Construction Of New Park Parks 31,470 - - 31,470 Complete Complete King Street Park-Construction Of New Park Parks 172,362 - - 172,362 Complete Complete Sasser Park-Various Park Improvements Parks 36,840 - - 36,840 Complete Complete Jerome Park-Installation Of New Irrigation Parks 78,495 - - 78,495 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Adams Park-Various Park Improvements Parks 49,700 - - 49,700 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Complete Santiago Park-Installation Of New Lighting Parks 95,604 - - 95,604 Complete Complete Santa Ana Stadium-Installation Of Additional Lights Parks 25,508 - - 25,508 Complete Complete Sports Lighting At Santiago Park Parks 637,351 - - 637,351 Complete Complete Centennial Park-Lake Renovation Parks 3,337,655 1,266,180 - 2,071,475 Construction phase, 55% complete 11/2024 Santiago Park-Design For Restoration Of Trail And Habitat Parks 51,305 - - 51,305 Design phase, 90% complete 12/2024 Flower Street Bike Trail-Improvements Parks 146,805 - - 146,805 Construction phase, 95% complete 12/2024 Gerardo Mouet Park-Construction Of New Park Parks 2,186,343 - - 2,186,343 Construction phase, 90% complete 12/2024 Santa Ana Zoo-Construction Of New Otter Habitat Parks 2,627,531 - 1,300,000 1,327,531 Construction phase, 91% Complete 01/2025 Warner Linear Park Parks 48,790 48,790 - - Construction phase, 90% Complete 01/2025 Thornton Park-Construction Of New Playground Parks 2,174,074 - 18,337 2,155,737 Construction phase, 80% complete 02/2025 Cool Pavement Treatment - Madison Park Parks 62,500 - - 62,500 Construction phase, 0% complete 02/2025 Cool Pavement Treatment - Campesino Park Parks 62,500 - - 62,500 Construction phase, 0% complete 02/2025 Angels Park Renovation Parks 428,630 428,630 - - Construction phase, 95% Complete 03/2025 Heritage Park Restroom Parks 61,960 61,960 - - Construction phase, 95% Complete 03/2025 Santa Anita Park Community Center Renovation Parks 7,856,770 7,856,770 - - Construction phase, 90% complete 03/2025 Riverview Park Restroom Parks 102,720 102,720 - - Construction phase, 95% complete 03/2025 Windsor Park Restroom Parks 211,020 211,020 - - Construction phase, 30% complete 03/2025 Santa Ana Stadium-Replacement Of Bleachers Parks 50,715 - 50,715 - Construction phase, 0% Complete 03/2025 Santa Anita Park-Construction Of New Soccer Field Parks 1,198,730 - - 1,198,730 Construction phase, 95% complete 03/2025 El Salvador Park Restroom Renovation Parks 300,000 - - 300,000 Design phase, 0% complete 05/2025 Santa Ana Zoo-Construction Of New Walkways Parks 392,940 - 392,940 - Design phase, 99% complete 06/2025 Santiago Park-Renovation Of New Eco-Center Parks 819,000 - - 819,000 Construction phase, 40% complete 06/2025 Logan/Chepas Master Design Parks 1,480,420 - - 1,480,420 Design phase, 90% complete 06/2025 Santa Ana Stadium-Design For Additional Seating Parks 430,000 - 430,000 - Design phase, 10% complete 07/2025 Santiago Park Main Street Entrance Parks 3,207,000 - - 3,207,000 Design phase, 0% complete 12/2025 Centennial Park-Construction Of New Dog Park Parks 4,400,042 - 3,600,000 800,042 Design phase, 60% complete 12/2025 City Council 8 – 11 11/19/2024
FY24-25 CIP Project Status Update
Corbin Center Improvements Parks 217,460 - 217,460 - Design phase, 90% complete 01/2026 Santa Ana Zoo-Construction Of New Zoo Educational Hub Building Parks 2,820,014 - 125,013 2,695,001 In Progress; Submitted plans for review. Bid Scheduled for December 2024. 06/2026
Construction of Splash Pads Parks 6,435,621 - - 6,435,621 Design phase, 25% complete 06/2026 Santiago Park Trail & Habitat Parks 270,017 - - 270,017 Design phase, 90% complete 09/2026 Memorial Park-Construction Of New Aquatic Facilities Parks 29,339,203 3,470,639 8,755,500 17,113,064 Construction phase, 0% Complete 10/2026 Bristol Recreation Corridor Parks 628,260 628,260 - - Design phase, 75% Complete 12/2026 Open Space Land Acquisition - 4404 W 1st St Parks 100,680 100,680 - - Design phase, 90% complete 12/2026 Santa Ana Zoo - Renovation of Intersection Parks 25,000 - - 25,000 Construction phase, 10% complete 01/2027 Outdoor Library At Jerome Park Library 4,020,644 2,879,267 291,377 850,000 Construction phase, 23% complete 03/2025 Delhi Library Branch Library 4,317,186 3,386,181 456,175 474,830 Construction phase, 0% complete 05/2025 Newhope Library Renovation Library 7,157,941 3,809,594 200,000 3,148,347 Construction phase, 0% complete 01/2026 Main Library Renovation Library 30,222,700 13,531,385 3,889,803 12,801,512 Construction phase, 1% complete 04/2026 SARTC Fan Coil Replacements Utility 82,155 - 82,155 - Completed Completed SARTC Grease Interceptors Utility 54,714 - 54,714 - Completed Completed Segerstrom/San Lorenzo S Lift Utility 417,599 - - 417,599 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Completed Willard Nh Sewer Main Improv Utility 399,272 - - 399,272 Completed Completed South Main St Sewer Impr Utility 32,999 - - 32,999 Completed Completed Lincoln Ave Sewer Main Improvements Utility 51,705 - - 51,705 Completed Completed Stormwater Channel Fencing Utility 39,353 - - 39,353 Completed Completed Grand & St Gertrude Water Improvements Utility 706,955 - - 706,955 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Completed Glenwood Place Water Improvements Utility 99,300 - - 99,300 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Completed King Street Urban Greening Project Utility 176,113 - - 176,113 Construction Complete, pending project closeout (retention release, receipt of warranty bonds, final grant billing, etc.) Completed Raitt & Myrtle Park Project Utility 62,028 - - 62,028 Completed Completed NE Annexation Sewer Improvements Utility 4,557,444 - - 4,557,444 Construction phase, 91% complete 11/2024 Downtown Santa Ana Flood Reduction & Stormwater Infiltration Utility 3,251,226 - - 3,251,226 Construction phase, 90% complete 11/2024 Washington Well Site Improvements Utility 4,042,790 - - 4,042,790 Construction phase, 98% complete 12/2024 SA-1 Hydrogenerator Upgrade Utility 299,000 - - 299,000 Design phase, 95% complete 01/2025 Warner Ave Widening Water Maintenance Improvements Utility 416,940 - - 416,940 Construction phase, 90% complete 04/2025 Repair Culvert St Gert & Orange Utility 36,258 - - 36,258 Construction phase, 0% complete 06/2025 East Station Security Improvements Utility 356,685 - - 356,685 Design phase, 90% complete 06/2025 Cambridge Pump Station Improvements Utility 20,906 - - 20,906 Design phase, 15% complete 06/2025 Well 32 Rehab Utility 9,228,097 - - 9,228,097 Construction phase, 78% complete 07/2025 Hazard Ave Sewer Improvements Utility 300,000 - - 300,000 Design phase, 100% complete 08/2025 Well 29 Improvements Utility 5,668,064 - - 5,668,064 Construction phase, 60% complete 08/2025 Sewer Lateral Bristol Phase 3A Utility 888,893 - - 888,893 Construction phase, Starts Fall 2024 09/2025 Wright St Sewer Main Improve Utility 3,775,477 - - 3,775,477 Design phase, 100% complete 09/2025 SA-5 Vault Modifications Utility 193,421 - - 193,421 Construction phase, 95% complete 09/2025 SA-7 Pressure Reducing Relocation (OCTA) Utility 777,933 - - 777,933 Construction phase, 80% complete 09/2025 SR-55 Water Main Relocation (OCTA) Utility 638,262 - - 638,262 Construction phase, 80% complete 09/2025 Washington Square Sewer Main Improvements Utility 1,403,609 - - 1,403,609 On hold, Design phase, 100% complete 09/2025 Bristol Phase 3A Water Utility 1,300,143 - - 1,300,143 Construction phase, 0% complete 09/2025 French Park Neighborhood Water Improvements Utility 45,872 - - 45,872 Design phase, 70% complete 09/2025 Lacy Neighborhood Water Improvements Utility 273,507 - - 273,507 Design phase, 70% complete 09/2025 Ritchey St Water Main Relocation (OCTA) Utility 789,238 - - 789,238 Construction phase, 80% complete 09/2025 Advanced Meter Infrastructure Utility 10,229,633 - - 40,484,948 Construction phase, 75% complete 12/2025 SA Memory Neighborhood Sewer Main Improvements Utility 335,175 - - 335,175 Design phase, 30% complete 12/2025 Rouselle St Flood Protection Utility 4,518,034 - - 4,518,034 Construction phase, 0% complete 12/2025 Bristol-Warner Neighborhood Sewer Improv Utility 97,528 - - 97,528 Design phase, 30% complete 01/2026 Rene Dr Sewer Improvements Utility 665,809 - - 665,809 Design phase, 60% complete 02/2026 Stormwater Channel Fencing Phase III Utility 350,000 350,000 - - Construction phase, 0% complete 03/2026 Bristol-Tolliver St Urban Green Utility 3,406,733 - - 3,406,733 Design phase, 90% complete 03/2026 Well 38 PFAS Facility Utility 3,000,000 - - 3,000,000 Construction phase, 70% complete 06/2026 Maxine Sewer Lift Station Imps Utility 500,000 - - 500,000 Design phase, 10% complete 09/2026 City Council 8 – 12 11/19/2024
FY24-25 CIP Project Status Update
Grand Ave Water Maintenance Improvements Utility 100,000 - - 100,000 Design phase, 15% complete 09/2026 Bristol Wtr Main Imp-Phase4 Utility 2,568,996 - - 2,568,996 Design phase, 95% complete 09/2026 Warner Main Imp Bristol-Oak Utility 241,185 - - 241,185 Design phase, 15% complete 09/2026 SA-2 Vault Improvements Utility 662,487 - - 662,487 Design phase, 60% complete 09/2026 Zoo Stormwater Cap & Diversion Utility 2,603,525 - - 2,603,525 Design phase, 5% complete 12/2026 Walnut Street Urban Greening Utility 2,199,000 - - 2,199,000 Design phase, 50% complete 12/2026 Fairhaven Nh Sewer Imp Utility 299,831 - - 299,831 Design phase, 15% complete 04/2027 Casa Bonita Neighborhood Sewer Improv Utility 177,861 - - 177,861 Design phase, 30% complete 05/2027 Warner Ave Flood Protection Utility 1,080,000 - - 1,080,000 Design phase, 100% complete 06/2027 SARTC Outdoor Fountain Renovation Other City Facility 1,174,573 - 216,073 958,500 Construction phase, 50% complete 12/2024 SARTC Painting and Wrought Iron Restoration Other City Facility 1,197,000 - - 1,197,000 Construction phase, 90% complete 12/2024 SARTC Exterior Painting Other City Facility 969,426 - - 969,426 Construction phase, 75% complete 12/2024 SARTC Fencing Other City Facility 322,249 - - 322,249 Construction phase, 75% complete 12/2024 PAAL Restroom Construction Project Other City Facility 500,000 - - 500,000 Design phase, 95% complete 05/2025 Council Chambers Restroom & Translation Booth Remodel Other City Facility 1,108,994 - - 1,108,994 Construction phase, 20% complete 06/2025 Digital Marquees/Expand Communication Methods Other City Facility 1,859,909 - - 1,859,909 Construction phase, 0% complete 06/2025 Fire Station 75 Above Ground Storage Tank Other City Facility 946,400 - 946,400 - Construction phase, 20% complete 06/2025 Cypress Fire Station Other City Facility 622,477 - 622,477 - Design phase, 90% complete 06/2025 PD Fire Alarm System Upgrade (Phase II) Other City Facility 437,357 - 437,357 - Project was delayed due to limited access to Jail mods during specific hours only, coordination of movement of inmates, and Building Maintenance staff shortages. Project is 52% complete and expected to be completed by the end of FY24-25.
06/2025
PD Gate Replacement Other City Facility 95,287 - 95,287 - Project was delayed due to staffing shortages. RFP to be completed by June 2025. 06/2025
Fire Station 70 Kitchen and Dayroom ADA Other City Facility 650,000 - 650,000 - Design phase, 100% complete 07/2025 Fire Facilities Building Repairs & Improvements Other City Facility 1,695,800 - 318,200 1,377,600 In Progress Fire Facilities Building Improvements 01/2026 Modernization of Santa Ana Civic Center Other City Facility 6,161,840 - 1,000,000 5,161,840 Design phase, 10% complete 06/2026 Fire Station 71 Storage Tank Other City Facility 856,800 - 856,800 - Design phase, 95% complete 11/2026 Fire Station 74 Above Ground Storage Tank Other City Facility 1,258,600 - 72,700 1,185,900 Design phase, 95% complete 11/2026 Electric Vehicles: Charging Stations Other City Facility 143,020 - - 143,020 In Progress - Project is continuous as EV sites are identified and EV charging stations are installed. 05/2027
TOTAL CARRYFORWARD PROJECTS 412,738,952 51,379,764 34,833,027 356,781,476 City Council 8 – 13 11/19/2024
As of September 30, 2024
Department
FY 24 - 25
Adopted Positions
Unfunded
Positions
GF Vacancies Non-GF Vacancies Total Vacancies Hiring Freeze Vacancies
Total Funded
Vacancies
Vacancy Rate
City Manager's Office 15 2 1 3 0 3 20%
City Attorney's Office 23 4 4 8 0 8 35%
City Clerk 7 2 0 2 0 2 29%
Community Development 79 4 11 15 0 15 19%
Finance & Management Services 70 4 3 7 0 7 10%
Information Technology 24 0 9 9 0 9 38%
Human Resources 31 2 3 5 0 5 16%
Planning & Building 95 8 1 9 0 9 9%
Police Department² 660 18 102 2 104 5 81 12%
Parks, Rec & Community Svcs 65 3 1 4 0 4 6%
Library 38 0 0 0 0 0 0%
Public Works Agency 317 13 34 47 0 47 15%
Total 1424 18 144 69 213 5 190 15%
¹Vacancy Rate is calculated using total funded vacancies. ²All full-time headcount is now calculated based on authorized positions, regardless of funding status. The Police Department has 400 sworn positions; 382 are funded and 18 are unfunded.

EXHIBIT 2
City Council 8 – 14 11/19/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Permanent Local Housing Allocation

AGENDA TITLE
Appropriation Adjustment Recognizing Permanent Local Housing Allocation Round 4 (Non-General Fund)

RECOMMENDED ACTION
Approve an appropriation adjustment recognizing $2,403,595 in funds from the State of California, into the Permanent Local Housing Allocation (PLHA) Program revenue account and appropriate the same amount into the PLHA Round 4 expenditure account to address homelessness in the City of Santa Ana. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
In 2017, the California Legislature approved Senate Bill 2, known as the Building Homes and Jobs Act (Act), which established a $75 recording fee on real estate documents to increase housing production in California. The Act establishes the Permanent Local Housing Allocation (PLHA) program administered by the California Department of Housing and Community Development. Under the PLHA, funding is provided through formula grants to entitlement jurisdictions such as the City of Santa Ana (City). The grants are based on the formula prescribed under federal law for the Community Development Block Grant (CDBG) program over a five-year funding period, as well as through a competitive grant program to non-entitlement jurisdictions. Real estate transactions that are recorded vary from year to year, directly affecting the grant amount the City receives annually. Over the last four years, the City has received a total of $14,360,783 including this current award of $2,403,595.

The City utilized the first-year PLHA allocation for the Santa Ana Navigation Center tenant improvement expenses. Second- and third-year allocations were used for the purchase of that property. This fourth-year allocation will be used for the operating expenses of the Santa Ana Navigation Center and homeless services. Utilizing the funds in this manner will meet the State’s requirements of entitlement jurisdictions to use PLHA funds to increase the supply of affordable housing, specifically in the category of assisting those who are homeless.

City Council 9 – 1 11/19/2024
Permanent Local Housing Allocation
November 19, 2024

Page 2 ends

FISCAL IMPACT
Approval of the appropriation adjustment will recognize $2,403,595 in funds from the State of California in PLHA Program revenue account (No. 15818002-52025 State Grant-Direct) and appropriate the same amount to the expenditure accounts as follows:

Fiscal
Year
Accounting
Unit-Account
Fund Description Accounting Unit,
Account Description
Amount
FY 24-25 15818703-
69135
Permanent Local
Housing Allocation
2023 Round 4
PLHA Round 4,
Payment to Subagent
$ 2,283,415.25
FY 24-25 15818703-
61XXX
Permanent Local
Housing Allocation
2023 Round 4
PLHA Round 4, Salary
and Benefits
$120,179.75
Total: $2,403,595.00
Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2025-26.

EXHIBIT(S)

1. Award Announcement - Permanent Local Housing Allocation Program Round 4 Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager
City Council 9 – 2 11/19/2024

STATE OF CAL IEORNIA - BUSINESS CONSUMER SERVICES AND HOUSING AGENCY

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 Bannon Street, Suite 800
Sacramento, CA 95811
(916) 263-2771
www.hcd.ca.gov
October 8, 2024
Michael Garcia, Executive Director of Community Development City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Michael Garcia:

RE: Conditional Award Commitment and Acceptance of Terms and Conditions Permanent Local Housing Assistance, Round 4, Notice of Funding Availability, Fiscal Year 2023/2024
City of Santa Ana - City of Santa Ana
Contract No. 20-PLHA-15193
The California Department of Housing and Community Development ("Department" or "HCD") issued a Permanent Local Housing Assistance (PLHA), Round 4, Notice of Funding Availability on December 29, 2023. The Department is now pleased to inform you of this conditional award to City of Santa Ana "Awardee". This conditional award is a grant in the amount of $2,403,595 (the "Conditional Award") for the above-referenced project (the "Project") and includes the following activity/activities awarded:
• Operating and Capital Costs for Navigation Centers
• Five Percent (5%) Administrative Costs
The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this notice of the Conditional Award (the "Conditional Award Commitment"). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).

I. Applicant Representations - Basis of Conditional Award In response to the above-mentioned NOFA, the Awardee(s) submitted an application for grant funding of the Project (that application, and all communications and documentation submitted to the Department in support thereof, the "Application").

The Department is making this Conditional Award to the Awardee(s) on the basis of, and in reliance upon, the representations, warranties, projections, and descriptions that the Awardee(s) submitted as part of the Application (the "Applicant Representations").

The Department may rescind this Conditional Award if the Department discovers, at any time prior to disbursement of the Conditional Award, that the Applicant Representations EXHIBIT 1
City Council 9 – 3 11/19/2024
Permanent Local Housing Assistance, NOFA, Round 4, Conditional Award Commitment City of Santa Ana - City of Santa Ana
Contract No. 20-PLHA-15193
October 8, 2024

Page 2 ends

included material misrepresentations or omissions, regardless of whether or not such misrepresentations or omissions were innocent, unintentional, and/or based upon belief.

II. Terms and Conditions of Conditional Award

TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.

The Department may rescind this Conditional Award if any of the terms and conditions enumerated in this Section II (the "Terms and Conditions of Conditional Award") are not timely satisfied. The Terms and Conditions of this Conditional Award and their corresponding timelines are described below.

If the Terms and Conditions of this Conditional Award are timely satisfied, the Department will (i) promptly provide a written notification to the Awardee via electronic mail; and (ii) circulate an executed copy of an STD 213, Standard Agreement, for all appropriate signatures and approvals in accordance with the timeline specified in Section 111 of this Conditional Award Commitment.

All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.

A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected].

Ill. Delivery of Standard Agreement
In an effort to be responsive to each Awardee's closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award within ninety (90) calendar days of receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.

EXHIBIT 1
City Council 9 – 4 11/19/2024
Permanent Local Housing Assistance, NOFA, Round 4, Conditional Award Commitment City of Santa Ana - City of Santa Ana
Contract No. 20-PLHA-15193
October 8, 2024

Page 3 ends

Congratulations on your successful application. For further information, please contact Kelsey Barraza, PLHA Program Manager, Program Design and Implementation Branch, at (916) 820-1287 or [email protected].

Sincerely,
rR� Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form EXHIBIT 1
City Council 9 – 5 11/19/2024
California Department of Housing and Community Development Permanent Local Housing Assistance, Round 4
Notice of Funding Availability
Acceptance of Terms and Conditions of Conditional Award City of Santa Ana ("Awardee")
City of Santa Ana ("Project")
Permanent Local Housing Assistance NOFA award totaling $2,403,595 ("Conditional Award"), activity/activities awarded as detailed below:
• Operating and Capital Costs for Navigation Centers
• Five Percent (5%) Administrative Costs
By signing this Acceptance of Terms and Conditions of Conditional Award, the Awardee acknowledges having read and fully understood the terms and conditions of the Conditional Award Commitment, dated October 8, 2024, in connection with this Project.

In addition, the Awardee must acknowledge that it has reviewed and verified the accuracy of the projec� report prepared b� the Department no later than N/A. �� _ / � !C/1�!.3:t?:;2-'f
Michael Garcia, Executive Director of Community Development Date City of Santa Ana
•• For HCD Use Only ••
□ Authorized Representatives Verified
□ All Parties Signed
Date Received: _______ _
EXHIBIT 1
City Council 9 – 6 11/19/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Bureau of Justice Assistance FY24 – Byrne Discretionary Community Project Grant Funds

AGENDA TITLE
Approve Appropriation Adjustment to Recognize the Bureau of Justice Assistance FY24 – Byrne Discretionary Community Project Grant Funds (Non-General Fund)

RECOMMENDED ACTION
Approve appropriation adjustment to recognize a disbursement of $963,000 in funds from the Department of Justice – Office of Justice Programs, Bureau of Justice Assistance in revenue account (no. 12718002-52000, Federal Grant-Direct) and appropriate the same amount to expenditure account (no. 12718700-69135, Payment to Subagent) to implement the Santa Ana Alternative Response Program. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
In 2021, Congress announced the restoration of federal earmarks rebranded as “Community Project Funding” or “Congressionally Directed Spending.” Community Project Funding was designed to allow legislators to allocate funding to specific projects in their jurisdiction. Funds can be used for spending at the request of a member who must submit a certification letter explaining the purpose of the funds.

On March 14, 2023, the City of Santa Ana submitted an application to Congressman Lou Correa for Federal Fiscal Year (FFY) 2024 Community Project Funding. The proposed application requested Community Project Funding to implement the Santa Ana Alternative Response Program which will provide additional resources to address non-emergency quality-of-life issues in the city.

The City was notified of an award allocation of $963,000 for the Santa Ana Alternative Response Program by the Department of Justice – Office of Justice Programs, Bureau of Justice Assistance and on August 19, 2024 the City received notification of an award of the same amount.

The purpose of the Santa Ana Alternative Response Program is to provide enhanced street-outreach based outreach and engagement; transitioning non-emergency calls to City Council 10 – 1 11/19/2024
Appropriation of BJA FY24 – Byrne Discretionary Community Project Grant Funds November 19, 2024

Page 2 ends

subject matter experts who are highly trained in crisis intervention, mental health, addiction, and medical services for unhoused individuals in the City of Santa Ana.

Expected outcomes of this program include the following: increased response times of law enforcement officers for calls for service, a cost-effective resolution for individuals experiencing mental health crises and/or substance abuse disorders, and a reduction of the City’s unsheltered homeless population.

With these one-time funds, staff is recommending approval to administer these funds for the operation of an enhanced homeless street outreach program. Contingent upon approval, staff will enter into an agreement with a service provider to conduct streetoutreach based outreach and engagement.

FISCAL IMPACT
Approval of the appropriation will recognize $963,000 in funds from the Department of Justice – Office of Justice Programs, Bureau of Justice Assistance in the revenue account (no. 12718002-52000, Federal Grant-Direct) and appropriate the same amount into the Bureau of Justice Assistance Byrne Discretionary Community Project (BJA BDCP) Grant expenditure account (no. 12718700-69135, Payment to Subagent) for projected expenditures as follows:

Fiscal
Year
Accounting
Unit-Account
Fund Description Accounting Unit,
Account Description
Amount
FY 24-25 12718700-69135 Byrne Discretionary
Community Project
BJA BDCP Grant,
Payment to subagent
$ 275,142
FY 25-26 12718700-69135 Byrne Discretionary
Community Project
BJA BDCP Grant,
Payment to subagent
$550,284
FY 26-27 12718700-69135 Byrne Discretionary
Community Project
BJA BDCP Grant,
Payment to subagent
$137,574
Total $963,000
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 25-26.

EXHIBIT(S)

1. Award Package FAW-182005

2. Congress Certification Letter dated March 24, 2023
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager
City Council 10 – 2 11/19/2024
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: SANTA ANA, CITY OF
20 CIVIC CENTER PLZ # 8
City, State and Zip: SANTA ANA, CA 92701
Recipient UEI: KZE9G2M4GRX9
Project Title: Santa Ana Alternative
Response Program Award Number: 15PBJA-24-GG-00320-BRND
Solicitation Title: BJA FY24 Invited to Apply- Byrne Discretionary Community Project Grants/Byrne Discretionary Grants Program
Federal Award Amount: $963,000.00 Federal Award Date: 8/15/24 Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:

16.753 - Congressionally Recommended Awards
Project Period Start Date: 10/1/24 Project Period End Date: 9/30/26 Budget Period Start Date: 10/1/24 Budget Period End Date: 9/30/26 Project Description:

The City of Santa Ana proposes to implement the Alternative Response Program. The purpose is to expand the Santa Ana Multi-Disciplinary Response Teams (SMART), which provides trauma informed-social workers and mental health clinicians to non-emergency 911 calls in the Santa Ana area.

Project activities include expanding and supporting the SMART program by expanding existing resources such as hiring more social worker and mental health clinician outreach teams, transitioning non-emergency calls to subject matter experts who are highly trained in crisis intervention, mental health, addiction, and medical services to provide the best response to those in need.

Activities proposed under this project will reduce the burden on the City’s public safety system.

Santa Ana has the second highest concentration of homeless individuals in Orange County, thus many of the individuals served are homeless.

Expected outcomes include: increased response times of law enforcement officers for calls for service, a cost-effective resolution for individuals experiencing mental health crises and/or substance abuse disorders, and a reduction of the City’s unsheltered homeless population.

Page: 1 of 22
EXHIBIT 1
City Council 10 – 3 11/19/2024
Award Letter
August 15, 2024
Dear Alvaro Nunez,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by SANTA ANA, CITY OF for an award under the funding opportunity entitled 2024 BJA FY24 Invited to Apply- Byrne Discretionary Community Project Grants/Byrne Discretionary Grants Program. The approved award amount is $963,000.

Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents.

Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.

Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.

Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.

To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process.

Congratulations, and we look forward to working with you.

Brent J. Cohen
Acting Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).

Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in the provision of services on the bases of age.

Some recipients of DOJ financial assistance have additional obligations to comply with other applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits Page: 2 of 22
EXHIBIT 1
City Council 10 – 4 11/19/2024
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have related requirements regarding the development and implementation of equal employment opportunity programs.

OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory manner.

For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/ outreach. If you would like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at [email protected] or www.ojp.gov/program/civil-rights-office/about#ocr-contacts.

Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion.

Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.

Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for the Bureau of Justice Assistance.

NEPA Coordinator
First Name
Orbin Middle Name Last NameTerry
Award Information
Page: 3 of 22
EXHIBIT 1
City Council 10 – 5 11/19/2024
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Recipient Information
Recipient Name

SANTA ANA, CITY OF
UEI
KZE9G2M4GRX9
Street 1
20 CIVIC CENTER PLZ # 8 Street 2
City

SANTA ANA
State/U.S. Territory
California
Zip/Postal Code
92701
Country
United States
County/Parish Province
Award Details
Federal Award Date
8/15/24
Award Type
Initial
Award Number
15PBJA-24-GG-00320-BRND
Supplement Number
00 Federal Award Amount
$963,000.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title

16.753 Congressionally Recommended Awards
Statutory Authority
Department of Justice Appropriations Act, 2024 (Pub. L. No. 118-42, 138 Stat. 25, 146-47) [X]
I have read and understand the information presented in this section of the Federal Award Instrument.

Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Solicitation Title Awarding Agency
Page: 4 of 22
EXHIBIT 1
City Council 10 – 6 11/19/2024
2024 BJA FY24 Invited to Apply- Byrne Discretionary
Community Project Grants/Byrne Discretionary Grants
Program
Application Number
GRANT14149743
OJP
Program Office
BJA
Grant Manager Name
Issa Legall
Phone Number
202-679-1274
E-mail Address
[email protected]
Project Title
Santa Ana Alternative Response Program
Performance Period Start
Date
10/01/2024
Performance Period End Date
09/30/2026
Budget Period Start Date
10/01/2024
Budget Period End Date
09/30/2026
Project Description
The City of Santa Ana proposes to implement the Alternative Response Program. The purpose is to expand the Santa Ana Multi-Disciplinary Response Teams (SMART), which provides trauma informed-social workers and mental health clinicians to non-emergency 911 calls in the Santa Ana area.

Activities proposed under this project will reduce the burden on the City’s public safety system.

Santa Ana has the second highest concentration of homeless individuals in Orange County, thus many of the individuals served are homeless.

Financial Information
Page: 5 of 22
EXHIBIT 1
City Council 10 – 7 11/19/2024
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and consistent with existing guidelines. Exceptions / Adjustments are noted below.

Year 1 Year 2 Total
Personnel
$0 $0 $0
Fringe Benefits
$0 $0 $0
Travel
$0 $0 $0
Equipment
$0 $0 $0
Supplies
$0 $0 $0
Construction
$0 $0 $0
SubAwards
$481,500 $481,500 $963,000
Procurement Contracts
$0 $0 $0
Other Costs
$0 $0 $0
Page: 6 of 22
EXHIBIT 1
City Council 10 – 8 11/19/2024
Total Direct Costs
$481,500 $481,500 $963,000
Indirect Costs
$0 $0 $0
Total Project Costs
$481,500 $481,500 $963,000
Spacer
Federal
Non-Federal
Year1
$481,500
$0
Year2
$481,500
$0
Spacer
$963,000
$0
Budget Totals
Total Percentage
Total Project Cost $963,000
Federal Funds $963,000 100.00~symbolPlaceholder~
Non-Federal Amount $0 0.00~symbolPlaceholder~
Match Amount $0 0.00~symbolPlaceholder~
Program Income $
0 0.00~symbolPlaceholder~
Empty Space
Page: 7 of 22
EXHIBIT 1
City Council 10 – 9 11/19/2024
Budget Category
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
[X]
I have read and understand the information presented in this section of the Federal Award Instrument.

Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Meaningful access requirement for individuals with limited English proficiency The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or translation services. The Department of Justice guidance on compliance with this requirement may be found at "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https:// www.federalregister.gov/d/02-15207) and is incorporated by reference here. 2 Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are incorporated by reference here.

Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might Page: 8 of 22
EXHIBIT 1
City Council 10 – 10 11/19/2024
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 3 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.

Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:

Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.

By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.

Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.

Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).

Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
4 Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
5 Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP.

For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.

Page: 9 of 22
EXHIBIT 1
City Council 10 – 11 11/19/2024
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.

In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 6 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 7 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38.

Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.

Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.

Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.

In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/ funding/explore/legaloverview2024/civilrightsrequirements. 8 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.

Page: 10 of 22
EXHIBIT 1
City Council 10 – 12 11/19/2024
9 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 10 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 11 Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
12 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.

Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.
13 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.

The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.

The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 14 Page: 11 of 22
EXHIBIT 1
City Council 10 – 13 11/19/2024
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. 15 Employment eligibility verification for hiring under the award

1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).

B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.

C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).

D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.

2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.

3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.

4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.

B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with Page: 12 of 22
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award funds.

C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.

D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.

E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).

Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at E[email protected].

Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 16 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
17 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.

Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 18 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.

The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.

1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or Page: 13 of 22
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contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
19 OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees. 20 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).

The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 21 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding Page: 14 of 22
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agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
22 Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.

In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.

A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection.

The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.
23 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 24 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.

The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 25 Potential imposition of additional requirements
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The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "highrisk" for purposes of the DOJ high-risk grantee list. 26 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
27 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.

The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (firsttier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.

The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.

This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 28 Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:

Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here.
29 Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or Page: 16 of 22
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cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.

Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
30 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").

The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 31 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. 32 The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.
33 Verification and updating of recipient contact information The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.

Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/ training-entity-management.
34 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.

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This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35 Body-worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases of body-worn cameras or related expenses for any agency unless that agency has policies and procedures in place that reinforce appropriate agency Use of Force policies and training and address technology usage, evidence acquisition, data storage and retention, as well as privacy issues, accountability and discipline.
36 Body armor - compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/ topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 37 The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.

Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
38 Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. 39 Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.

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40 Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
41 The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.
42 Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 43 Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.
44 The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
45 Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds. 46 Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.

The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 47 In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) Page: 19 of 22
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unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request. 48 The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies. 49 The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov 50 As of the first day of the period of performance for the award, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum, all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)).

Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "atrisk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award.
51 Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 52 Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").

The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:

Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here.

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[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.

Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.

B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.

C. Accept this award on behalf of the applicant.

D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.

Agency Approval
Title of Approving Official
Acting Assistant Attorney General
Name of Approving Official
Brent J. Cohen
Signed Date And Time
8/12/24 10:13 AM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
Acting City Manager
Signed Date And Time
––
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March 24, 2023
The Honorable Kay Granger The Honorable Rosa DeLauro
Chairwoman Ranking Member
House Committee on Appropriations House Committee on Appropriations H-307 The Capitol 1036 Longworth House Office Building
Washington, D.C. 20515 Washington, D.C. 20515
Dear Chairwoman Granger and Ranking Member DeLauro:

I am requesting funding for the Santa Ana Alternative Response Program project in fiscal year 2024. The entity to receive funding for this project is the City of Santa Ana, and the project is located at 20 Civic Center Plaza, Santa Ana, CA 92701.

The funding would be used to expand and support the Santa Ana Multi-Disciplinary Response Teams (SMART), which is a pilot program that deploys trauma-informed social workers and mental health clinicians to respond to non-emergency 911 calls reducing the burden on the City’s public safety system. SMART provides an immediate response to calls for service to the city and to the Santa Ana Police Department (SAPD) involving individuals experiencing mental health crises and/or substance abuse disorders. Santa Ana has the second highest concentration of homeless individuals in Orange County, thus many of these individuals are homeless.

The project is an appropriate use of taxpayer funds because it will transition non-emergency calls to subject matter experts who are highly trained in crisis intervention, mental health, addiction, and medical services in order to provide the best response to those in need. This will relieve strain on the city’s law enforcement officials. These experts rely on trauma informed techniques to de-escalate situations and bring them to a non-violent resolution. The Santa Ana SMART program is an important, cost-effective way to relieve pressure on the Santa Ana Police Department while improving public safety outcomes for the City. Further, the program has already proven to reduce the City's homeless population living on the streets—as the pilot has helped over 1,000 individuals connect with housing and shelter.

The project has a Federal nexus because it is consistent with, and supportive of, the Office of Justice Programs’ mission and aligned with one or more of the purposes described in the Byrne Justice Assistance Grants (JAG) program, section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10152).

EXHIBIT 2
City Council 10 – 25 11/19/2024
I certify that I have no financial interest in this project, and neither does anyone in my immediate family.

Sincerely,
J. Luis Correa
Member of Congress
EXHIBIT 2
City Council 10 – 26 11/19/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Eviction Prevention Program Agreement with Families Forward, Inc.

AGENDA TITLE
Agreement with Families Forward, Inc. for the Administration of an Eviction Prevention Program (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Families Forward, Inc. to administer an Eviction Prevention Program for a one-year term beginning November 19, 2024 in an amount not to exceed $730,046 (Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The City of Santa Ana (City) established the CARES for Tenants Program and successfully provided emergency rental assistance during COVID-19. The City received $9.88 million as part of the Emergency Rental Assistance Program (ERAP) established by the federal Consolidated Appropriations Act of 2021 to assist households unable to pay rent or utilities due to COVID-19. The City also received $20 million in ERAP funds from the COVID-19 Tenant Relief Act (SB 91) passed by the State on January 28, 2021.

A second allocation of ERAP funds (ERA2) from the U.S. Department of the Treasury (Treasury) provided an additional $14 million to the City with the majority directed towards the CARES for Tenants Program. There was $569,099.78 remaining in the City's CARES for Tenants Program and the Treasury is allowing the City to create an Eviction Prevention Program (Program) for these remaining ERA2 funds that must be spent by September 30, 2025.

The Program’s goal is to provide financial assistance to City residents facing eviction due to unpaid rent. To comply with the Treasury's regulations on administrative expenditures, City staff is including $141,630 in ERA interest funds and $19,316.22 in Housing Authority Issuer Fees to the remaining ERA2 funds for the Program. These additional funds will allow the City to contract with a service provider that can use up to 10% for administrative costs, while adhering to the Treasury’s requirements.

The procurement process for the Program began with the posting of a Request for Proposals on the City’s PlanetBids portal on July 3, 2024, which outlined the Program's objectives, eligibility criteria, and evaluation metrics for nonprofit organizations to submit City Council 11 – 1 11/19/2024
Eviction Prevention Program Agreement with Families Forward, Inc.

November 19, 2024

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proposals by July 24, 2024. The City received one proposal from Families Forward, which was evaluated by a selection committee of four City staff. Following this evaluation, Families Forward was selected due to their extensive experience administering similar programs in the City and Orange County, their approach to addressing the needs of at-risk tenants, and comprehensive measures for verifying eligibility and ensuring proper use of funds.

Families Forward will provide services to any individual or family from the City to prevent evictions, offering financial assistance for past-due rent payments for up to three months and up to 12 months of case management and supportive services, while prioritizing households and seniors in urgent need. The Program will evaluate annual income, risk of displacement, housing instability, household size, and heightened vulnerability situations (such as seniors on limited incomes) to ensure equitable support.

Families Forward will provide a CARE Team model with comprehensive services through case managers, housing resource specialists, career coaches, and mental health therapists tailored to the individual needs of each household. Outreach efforts will leverage Families Forward’s existing presence in the City, partnerships with local agencies, and community events to ensure broad access to the Program.

Families Forward estimates that the Eviction Prevention Program could serve 150 households or 387 individuals from the City (based on an average household size of 3.5 members). They anticipate that $568,476 of the funds will be available for direct rental assistance to these households, leading them to an average assistance cost of $3,790 per household. This estimate is based on recent patterns in rental assistance requests, including factors such as increased rates of eviction notices following even a single month of unpaid rent. By setting this average, Families Forward anticipates covering varying housing costs due to unit sizes, past-due amounts, and other needs.

During the grant terms, Families Forward expects assistance to be disbursed as follows:

Grant Quarter New Residents Served Expended Per Quarter Quarter 1 75 $77,500
Quarter 2 100 $220,000
Quarter 3 110 $385,000
Quarter 4 102 $568,476
Their approach includes tracking Key Performance Indicators (KPIs) to ensure timely distributions, targeting a 95% success rate for housing retention six months postassistance. Their Data and Compliance Team will maintain a monthly dashboard to monitor the progress on these KPIs and adjust spending if necessary.

Families Forward was founded in 1984 as a community-based effort to house families experiencing homelessness. With offices in Santa Ana and Irvine, Families Forward serves both the Southern and Central Service Planning Areas. In the past year, Families Forward improved the lives of 14,325 people, preventing homelessness for 184 families, providing 23 families with bridge housing (safe and supportive housing, offering services and resources to help them regain stability), and offering prevention City Council 11 – 2 11/19/2024
Eviction Prevention Program Agreement with Families Forward, Inc.

November 19, 2024

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services to over 1,500 individuals. Families Forward has annual budget over $12 million with a diverse funding base including government grants, private foundations, and corporate and community contributions. Families Forward operates a food pantry, mental health counseling, career coaching, and life-skills education. Families Forward earned Charity Navigator’s top 4-Star rating for 14 consecutive years (top 2% of rated charities nationwide), and their experience in managing public grants make them a good partner for administering the Program for the City.

FISCAL IMPACT
Funds for Emergency Rental Assistance ERA 2 – Payment to Subagent account (no. 17718701-69135) was appropriated in the prior fiscal year and was presented and approved by City Council as part of the City’s carry forward of unspent amounts from FY 2023-24 to FY 2024-25.

Remaining funds in the amount of $160,946.22 are budgeted and available in the FY 2024-25 budget. Any remaining balance not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2025-26.

Fiscal
Year
Accounting Unit
– Account No. Fund Description Accounting Unit, Account Description Amount FY 24-25 17718701-69135 Emergency Rental
Assistance PG
ERA 2 - Payment
to Subagent $569,099.78
FY 24-25 13318780-69135 Housing AuthorityIssuer Fees
Housing Authority -
Issuer Fee - Payment
to Subagent
$19,316.22
FY 24-25 17718700-69135 Emergency Rental
Assistance PG
ERA - Payment
to Subagent $36,060.00
FY 24-25 17718701-69135 Emergency Rental
Assistance 2
ERA 2 - Payment
to Subagent $50,890.00
FY 24-25 17718702-69135 Emergency Rental
Assistance 2-State
ERA 2: State -
Payment to Subagent $54,680.00
Total $730,046.00

EXHIBIT(S)

1. Agreement for Eviction Prevention Program

2. Families Forward Eviction Prevention Program Proposal Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager
City Council 11 – 3 11/19/2024

AGREEMENT FOR EVICTION PREVENTION PROGRAM BETWEEN
FAMILIES FORWARD,INC.

AND CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this 19th day of November, 2024 by and between Families Forward, Inc., a California nonprofit corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws ofthe State ofCalifornia ("City").

RECITALS
A. On July 3, 2024, the City issued Request for Proposal No. 24-090A ("RFP"), by which it sought to retain a Consultant to administer an eviction prevention program aimed at providing income-qualified tenants with temporary rent subsidies. The RFP shall be incorporated by reference as though attached hereto in full.

B. Consultant submitted a timely and responsive proposal that was selected by the City.

Consultant represents that Consultant is able and willing to provide services to the City described in the scope of work that was included in the RFP, which shall be incorporated by reference as though attached hereto.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall· perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in City's RFP, and Consultant's proposal, and detailed in Scope of Services - Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. 'The total amount to be expended shall not exceed $730,046.00 during the term of this Agreement. b. Payment by City shall be made within forty-five ( 45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the

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City Council 11 – 4 11/19/2024
City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above for a one (1) year term, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of tbis Agreement, be constmed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent witb all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of tbe Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

6. INSURANCE
Prior to undertaking performance of work w1der this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.

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EXHIBIT 1
City Council 11 – 5 11/19/2024

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code I) with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance.

3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.

4. Professional Liability (Errors and Omissions): with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following provisions:

1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement.

3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability.

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5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Community Development Agency, 20 Civic Center Plaza M-25, P.O. Box 1988, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance and required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the COL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Events Coverage
Special events coverage is available and can be purchased by Contractor. Use this link to learn more: https://2sparta.com/selip application.php.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages,just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and

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EXHIBIT 1
City Council 11 – 7 11/19/2024
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. • INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant

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EXHIBIT 1
City Council 11 – 8 11/19/2024
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assigmnent, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.

15. TERMINATION
This Agreement may be te1minated by the City upon thirty (30) days written notice of termination. h1 such event, Consultant shall be entitled to receive and the City shall pay Consultant

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Santa Ana City CouncilNovember 19, 2024

Santa Ana City Council
November 19, 2024