CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Confidential Association of Santa Ana (CASA)
2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Santa Ana Management Association (SAMA)
3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Santa Ana Police Management Association (PMA)
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Service Employees International Union FullTime Employees Unit (SEIU)
5. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Service Employees International Union Local 721, PartTime NonCivil Service Employees Unit (SEIUPTNCS) (revised 6/26/2025) RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Rev. Jennifer Gutierrez
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Certificates of Recognition presented by Councilmember Bacerra recognizing Orange County Fire Authority’s Best and Bravest Outstanding Contributions to the Community CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 2 through 24 and waive reading of all resolutions and ordinances.
2. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
3. Appoint Denise Reynoso Nominated by Councilmember Phan as the Ward 1 Representative to the Environmental and Transportation Advisory Commission for a Partial Term Expiring December 12, 2028
Department(s): City Clerk’s Office
Recommended Action: Appoint Denise Reynoso to the Environmental and Transportation Advisory Commission as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes.)
4. Appoint Aylin Luis Nominated by Councilmember Phan as the Ward 1 Representative to the Youth Commission for a Partial Term Expiring December 12, 2028 Department(s): City Clerk’s Office
Recommended Action: Appoint Aylin Luis to the Youth Commission as the Ward 1 representative and administer the Oath of Office.
5. Appoint Marlene PeñaMarin Nominated by Councilmember Bacerra as the Ward 4 Representative to the Arts and Culture Commission for a Partial Term Expiring December 8, 2026 (rescheduled from the June 17, 2025 City Council meeting) Department(s): City Clerk’s Office
Recommended Action: Appoint Marlene PeñaMarin to the Arts and Culture Commission as the Ward 4 representative and administer the Oath of Office.
6. Appoint Jesse Rodriguez Nominated by Councilmember Bacerra as the Ward 4 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 (rescheduled from the June 17, 2025 City Council meeting) Department(s): City Clerk’s Office
Recommended Action: Appoint Jesse Rodriguez to the Youth Commission as the Ward 4 representative and administer the Oath of Office.
7. Appoint Nancy Gonzalez Nominated by the Parks, Recreation, and Community Services Agency as the Santa Ana Senior Center Representative to the Parks, Recreation, and Community Services Commission for a Partial Term Expiring October 31, 2025 (rescheduled from the June 17, 2025 City Council meeting) Department(s): City Clerk’s Office
Recommended Action: Appoint Nancy Gonzalez to the Parks, Recreation, and Community Services Commission to represent residents age 55 and older and administer the Oath of Office.
8. Aggregate Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for Portable Toilets and Other Site Rentals and Services (Specification No. 24061) (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the total aggregate not to exceed amount of the Contracts with the vendors listed below by $172,500 for portable toilets and other site rentals and services, for a new total aggregate amount not to exceed $572,500. (Purchase Order Contract Nos. 8736 & 8737)
Vendor Location
Diamond Environmental Services
LP San Marcos, CA
United Site Services of California,
Inc Anaheim, CA
9. Approve a PreCommitment of up to $920,000 in Inclusionary Housing Funds for Eligible Homebuyers to Purchase Nine (9) Existing Rental Units that will be Converted into Affordable Ownership Condominium Units Located at 425 E. Wellington Avenue Department(s): Community Development Agency
Recommended Action: Approve a precommitment letter with Habitat for Humanity of Orange County for up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units located at 425 E. Wellington Avenue, Santa Ana, CA (APN 39802812) (Agreement No. A2025XXX).
10. Agreements with Orange County Therapeutic Arts Center, Working Wardrobes for a New Start, and StandUp for Kids Orange County to Provide Workforce Readiness Preparation, Work Experience, and Career Training Programs to Santa Ana Youth Department(s): Community Development Agency
Recommended Action: 1. Approve an agreement in an amount not to exceed $250,000 with Orange County Therapeutic Arts Center, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A2025XXX).
2. Approve an agreement in an amount not to exceed $200,000 with Working Wardrobes for a New Start, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A2025XXX).
3. Approve an agreement in an amount not to exceed $200,000 with StandUp for Kids Orange County, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A 2025XXX).
11. Agreement with Graves & King LLP; Agreement with Jones Mayer; and a First Amendment to Agreement with Bobko Law, APC
Department(s): City Attorney’s Office
Recommended Action: Authorize the City Manager to execute an Agreement with Graves & King LLP to provide legal services for a threeyear term beginning July 1, 2025 and expiring June 30, 2028, with a provision for a oneyear extension, in a total amount not to exceed $500,000 (Agreement No. A2025XXX); to execute an Agreement with Jones Mayer to provide legal services for a threeyear term beginning July 1, 2025 and expiring June 30, 2028, with a provision for a oneyear extension, in a total amount not to exceed $500,000 (Agreement No. A2025XXX); and to execute a First Amendment to the Agreement with Bobko Law APC to provide legal services, increasing the compensation in a total amount nottoexceed $500,000 (Agreement No. A2025XXX).
12. Agreement with CDWG for Email Security and Cybersecurity Awareness Training Software Subscription Services (Specification No. 25090) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Authorize the City Manager to execute an agreement with CDWG for cloudbased email security and cybersecurity awareness training services for a 39month term. The agreement will commence on or after July 1, 2025, with the exact start date to be adjusted based on the actual implementation and purchase order issuance. The agreement end date will be extended accordingly to maintain the full 39month term, in an annual amount not to exceed $75,306 to accommodate potential growth in user licenses, for a total nottoexceed amount of $225,918 over the 39month term (Agreement No. A2025XXX).
13. Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc. dba Meals On Wheels Orange County for the Senior Meals Program in an amount of $90,300 for base services (Home Delivered Meals and Lunch Cafe Programs) and $9,700 for additional as needed services, for a total not to exceed amount of $100,000 for the period July 1, 2025 to June 30, 2026 (Agreement No. 2025XXX).
14. Facilities Use Agreement Amendment with Santa Ana Lawn Bowling Club for the Use of the Santa Ana West Lawn Bowling Green near Santiago Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a Facilities Use Agreement with Santa Ana Lawn Bowling Club to reflect an annual rate of $3,600 payable to the City in two separate payments of $1,800 due by June 20 and December 20 of each year for a threeyear term beginning July 1, 2025 through June 30, 2028 for use of the west lawn bowling green (Agreement No. A2025XXX).
15. Approve Additional Contingency Funds for the 10th and Flower Street Improvements with an Estimated Project Delivery Cost of $2,220,898 (Project No. 22 1342 & 256707) (NonGeneral Fund) (Revive Santa Ana)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $375,000 in the Residential Street Improvement, Prior Year Carry Forward revenue account (No. 0581700250001) and appropriate the same amount into the Residential Street Improvement, Improvements Other Than Buildings expenditure account (No. 0581766066220). (Requires five affirmative votes)
2. Approve an amendment to the Fiscal Year 202526 Capital Improvement Program to include $375,000 in construction funds for 10th and Flower Street Improvements (Project No. 256707).
3. Approve an amendment to the Project Cost Analysis in the amount of $375,000 for a new estimated construction delivery cost of $2,220,898.
16. Agreement with Xanadu Service System for Janitorial Services at Park Restrooms (Specification No. 25043) (General Fund)
Department(s): Public Works Agency
Recommended Action: Approve agreement with Xanadu Service System for janitorial services at various park restrooms in an amount not to exceed $3,545,568, for a term beginning July 1, 2025 and expiring June 30, 2028, with provisions for two, oneyear extensions (Agreement No. A2025XXX).
17. Agreement with E.J. Ward Inc. for Fueling Station Improvements (Project No. 25 6038) (General Fund)
Department(s): Public Works Agency
Recommended Action: Approve an agreement with E.J. Ward, Inc. to provide fueling station improvement services in an amount not to exceed $624,416, for a term beginning July 1, 2025 and expiring June 30, 2026 (Agreement No. A2025XXX).
18. Agreement with Clinical Laboratory of San Bernardino, Inc. for Water Quality Sampling and Testing Services (Specification No. 25071) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Approve an agreement with Clinical Laboratory of San Bernardino, Inc., to conduct water quality sampling and testing services for an amount not to exceed $612,205, for a term beginning July 1, 2025 and expiring June 30, 2028, with provisions for two, oneyear renewal options (Agreement No. A2025 XXX).
19. First Amendment for Agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group for OnCall Material Testing and Special Inspection Services (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Approve first amendment to the Caltrans federally procured agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. for oncall material testing and inspection services, to increase the contract amount by $750,000 for a total amount not to exceed $1,700,000, for the remaining term (Agreement Nos.
A2025XXX, A2025XXX, and A2025XXX).
20. Memorandum of Understanding of the Master Plan of Arterial Highways Amendment with the Orange County Transportation Authority and the City of Irvine and the Irvine Business Complex Agreement Amendment
Department(s): Public Works Agency
Recommended Action: 1. Approve a memorandum of understanding for the Master Plan of Arterial Highways Amendment with the Orange County Transportation Authority and the City of Irvine (Agreement No. A2025XXX).
2. Approve an Amendment to the Irvine Business Complex Agreement (Agreement No. A2025XXX).
21. Construction Contract with R.J. Noble Company for the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 226990 & 256427) ( Non General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve the transfer of $513,227 from the Well 32 Improvement Project (No. 136433) construction funds to the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 256427).
2. Approve an amendment to the Fiscal Year 20252026 Capital Improvement Program to include an additional $513,227 in construction funds for the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 226990 & 25 6427).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,153,688, which includes $922,950 for the construction contract, $138,443 for contract administration, inspection, and testing, and a $92,295 project contingency for unanticipated or unforeseen work.
4. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $922,950, for construction of the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane Project (No. 226990 & 256427), for a term beginning July 1, 2025, and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202532 was filed for Project No. 226990.
22. Construction Contract to Vido Samarzich, Inc. for the McFadden Avenue Transit Signal Priority Pilot Project (No. 256031) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,972,000, which includes $1,577,600 for the construction contract, $236,640 for contract administration, inspection, and testing, and a $157,760 project contingency for unanticipated or unforeseen work.
2. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,577,600, subject to change orders, for construction of the McFadden Avenue Transit Priority Pilot Project (No. 256031), for a term beginning July 1, 2025 and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202542 was filed for Project No. 256031.
23. Construction Contract to Onyx Paving Company, Inc. for the Local Street Preventative Maintenance FY 2425 Project (No. 256907) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,735,000, which includes $2,988,000 for the construction contract, $448,200 for contract administration, inspection, and testing, and a $298,800 project contingency for unanticipated or unforeseen work.
2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,988,000, subject to change orders, for construction of the Local Street Preventative Maintenance FY 2425 Project (No. 256907), for a term beginning July 1, 2025, and authorize the City Manager to execute the contract.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202513 was filed for Project No. 256907.
24. Resolution Appointing T. Jack Morse of Oppenheimer Investigations Group LLP as Police Oversight Director and Consultant Agreement for Police Oversight Director Services
Department(s): City Manager’s Office
Recommended Action: 1. Adopt a resolution appointing T. Jack Morse of Oppenheimer Investigations Group LLP as the City of Santa Ana’s Police Oversight Director and approving the Professional Services Agreement to provide Police Oversight Director services in accordance with Santa Ana Municipal Code Section 2 666.
RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPOINTING A POLICE OVERSIGHT DIRECTOR TO ASSIST THE POLICE OVERSIGHT COMMISSION AND APPROVING A
PROFESSIONAL SERVICES AGREEMENT FOR THE ENGAGEMENT OF T. JACK MORSE THROUGH OPPENHEIMER INVESTIGATIONS GROUP LLP
2. Approve consultant agreement with Oppenheimer Investigations Group LLP, to provide Police Oversight Director services, for an amount not to exceed $250,000, for a term of two years beginning July 1, 2025 (Agreement No. A2025XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
25. Resolution Supporting Assembly Bill 91 Middle Eastern and North African (MENA) Inclusion Act
Department(s): City Manager’s Office
Recommended Action: Adopt a resolution supporting Assembly Bill 91, the Middle Eastern and North African (MENA) Inclusion Act, which requires state and local agencies to collect and report disaggregated demographic data for MENA populations.
RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING THE MIDDLE EASTERN AND NORTH AFRICAN INCLUSION ACT (ASSEMBLY BILL 91)
26. Freedom of Information Act (FOIA) Request to U.S. Immigration and Customs Enforcement (ICE)
Department(s): City Manager’s Office
Recommended Action: Approve submission of a Freedom of Information Act Request to U.S. Immigration and Customs Enforcement seeking records pertaining to immigration enforcement activity within the City of Santa Ana for the period of January 20, 2025 through July 1, 2025.
27. Resolution Making a Call to Action Regarding ICE Immigration Enforcement Department(s): City Manager’s Office
Recommended Action: Adopt a resolution calling on all federal elected representatives to advocate for the removal of ICE, military, and federal enforcement personnel from Santa Ana, support residents impacted by immigration raids, and reaffirm the City’s commitment to SB 54, the California Values Act, and its Sanctuary City policies.
RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA MAKING A CALL TO ACTION TO ALL OF ITS FEDERAL ELECTED REPRESENTATIVES IN CONGRESS TO ADVOCATE ON BEHALF OF IMMIGRANTS WHO RESIDE AND WORK IN THE CITY OF SANTA ANA, TO REMOVE ICE, MILITARY AND OTHER FEDERAL ENFORCEMENT PERSONNEL FROM THE CITY OF SANTA ANA, CALL FOR SUPPORT TO THOSE IMPACTED BY IMMIGRATION RAIDS AND CITY ACTIONS AND COMMITMENTS
28. Consider a Temporary Program of Financial Assistance for Families Impacted by Federal Immigration Enforcement Actions
Department(s): City Manager’s Office
Recommended Action: Direct the City Manager to establish an Emergency Assistance Program for Families Impacted by Immigration Enforcement funded by up to $1 million of existing FY2526 budget allocated for City Events.
29. Ordinance Amending Article IV to Chapter 2 of the Santa Ana Municipal Code Police Oversight Commission to Align with State Law, Enhance Transparency, and Improve Operational Efficiency and Best Practices in Law Enforcement Accountability Department(s): City Manager’s Office
Recommended Action: Conduct a first reading of an ordinance amending Article IV to Chapter 2 of the Santa Ana Municipal Code Police Oversight Commission to align with state law, enhance transparency, and improve operational efficiency and best practices in law enforcement accountability.
ORDINANCE NO. NSXXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS 26602669 OF CHAPTER 2 (ADMINISTRATION), ARTICLE IV, DIVISION 16 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING A POLICE COMMISSION
**END OF BUSINESS CALENDAR**
PUBLIC HEARING
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.
30. Public Hearing Resolution Declaring Results of Majority Protest Proceedings to Renew the Santa Ana Tourism Marketing District (SATMD)
Legal notice published in the OC Reporter on May 16, 2025.
Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing to consider all protests regarding the intention to levy an assessment for the renewal of the Santa Ana Tourism Marketing District.
2. Review any written protests filed prior to the close of the public hearing and determine whether they constitute a majority protest.
3. If the Council determines that no valid majority protest was lodged, adopt a resolution confirming the renewal of the Santa Ana Tourism Marketing District.
RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING RESULTS OF MAJORITY PROTEST PROCEEDINGS AND RENEWING THE SANTA ANA TOURISM MARKETING DISTRICT (SATMD)
COUNCILMEMBER REQUESTED ITEMS
31. Discuss and Consider Directing the City Manager to Direct Staff to Bring Back a Resolution for Council Consideration that Would Support Assembly Bill 1303 (Valencia), Which Strengthens Privacy Protections for Applicants and Subscribers of the California Lifeline Telephone Service Program – Councilmember Penaloza
32. Discuss and Consider Directing the City Manager, City Clerk, and City Attorney to Direct Staff to Prepare an Ordinance Requiring All Law Enforcement Officers Operating in Santa Ana to Wear Clearly Visible Identification (Name or Badge Number) and Prohibit Face Coverings that Obscure Identity During Public Interactions and Resolutions Supporting SB 627 and SB 805 – Councilmember Lopez CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Group/Sober Living Homes Ordinance
2. Enterprise Resource Planning System Software and Implementation Services POSTING STATEMENT: On June 24, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Vice Chair Benjamin Vazquez
Chair Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2 and waive reading of all resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of March 18, 2025
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
3. Approve an Update to the Housing Choice Voucher Administrative Plan to Comply with the Housing Opportunity Through Modernization Act
Department(s): Community Development Agency
Recommended Action: Approve an update to the Housing Choice Voucher Administrative Plan to comply with the Housing Opportunity Through Modernization Act. **END OF BUSINESS CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On June 24, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.
City Council
18 7/1/2025
Finance and Management Services
www.santa-ana.org/finance
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Portable Toilets and Other Site Rentals and Services
AGENDA TITLE
Aggregate Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for Portable Toilets and Other Site Rentals and Services (Specification No. 24-061) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the total aggregate not to exceed amount of the Contracts with the vendors listed below by $172,500 for portable toilets and other site rentals and services, for a new total aggregate amount not to exceed $572,500. (Purchase Order Contract Nos. 8736 & 8737)
Vendor Location
Diamond Environmental Services LP San Marcos, CA
United Site Services of California, Inc. Anaheim, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
On June 4, 2024, the City Council awarded four-year Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for a not to exceed amount of $400,000.
The Parks, Recreation, and Community Services Agency (PRCSA) provides portable restrooms, hand washing stations, and other site rentals at various City events. The current vendor used by PRCSA offers a range of rental items, primarily focused on canopies, chairs, and tables. However, restroom and hygiene-related amenities are often subcontracted to other providers, which can result in higher costs and delays in setup and pickup that are outside the vendor’s control.
Diamond Environmental specializes in portable restrooms and related services, offering more options within PRCSA’s budget and greater flexibility with scheduling. Although the overall rental needs remain unchanged, increased contract authority is required to utilize this vendor.
City Council
8 –
1 7/1/2025
Portable Toilets and Other Site Rentals and Services
July 1, 2025
5 1
5 5
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The revised total aggregate amount for these services is $572,500 over a four-year period. Beginning in FY 2025-26, annual usage is expected to increase from the originally estimated $100,000 to $157,500 for each of the remaining three years. Actual usage may vary based on departmental needs and budget capacity but will not exceed the contract limit of $572,500.
Funding for FY 2025-26 was included in the budget that City Council approved on June 17, 2025. Future fiscal year allocations will be included in subsequent proposed budgets, subject to Council approval. A funding summary table has been provided to reflect the additional $172,500 associated with this amendment.
Prior to utilizing the citywide contracts, departments must follow the City’s Purchasing Policies and Procedures and confirm that funds are available. Upon successful fiscal review, the Purchasing Division will approve purchase orders in accordance with the Policy.
Fiscal
Year
Department / Division Account Amount
FY2025-26 PRCSA – Recreation & Community
Services
01113230-
62300
$57,500
FY2026-27 PRCSA – Recreation & Community
Services
01113230-
62300
$57,500
FY2027-28 PRCSA – Recreation & Community
Services
01113230-
62300
$57,500
Total $172,500
Submitted By: Alexander Trinidad, Acting Executive Director of Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager
City Council
8 –
2 7/1/2025
Community Development Agency
www.santa-ana.org/cd
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Pre-Commitment of $920,000 in Affordable Housing Funds for Habitat for Humanity of Orange County
AGENDA TITLE
Approve a Pre-Commitment of up to $920,000 in Inclusionary Housing Funds for Eligible Homebuyers to Purchase Nine (9) Existing Rental Units that will be Converted into Affordable Ownership Condominium Units Located at 425 E. Wellington Avenue
RECOMMENDED ACTION
Approve a pre-commitment letter with Habitat for Humanity of Orange County for up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units located at 425 E. Wellington Avenue, Santa Ana, CA (APN 398-028-12) (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
COMMUNITY DEVELOPMENT COMMISSION RECOMMENDATION
At a special meeting on December 13, 2024, the Community Development Commission recommended the City Council to approve the recommended action by a vote of 5:0.
However, the recommended action was amended by staff following the Commission meeting to add $20,000 and adjust the language of the award to comply with California Government Code §§ 7260 or 66300.6 relocation assistance obligations regarding the conversion of market rate rental units.
DISCUSSION
On October 17, 2023, the City Council authorized the Community Development Agency (“CDA”) to release a Fiscal Year 2023-24 Request for Proposals (“RFP # 23-156”) to develop affordable ownership projects in the City of Santa Ana (“City”) (Exhibit 1). The RFP was prepared in compliance with the City’s Affordable Housing Funds Policies and Procedures. The RFP was published on the City’s website and Planet Bids; a public notice was published in the OC Register on October 25, 2023; and an e-mail was sent out to Orange County’s largest affordable housing membership associations, interested developers, and nonprofit organizations from CDA’s RFP Process Database.
City Council
9 –
1 7/1/2025
Pre-Commitment of $920,000 in Affordable Housing Funds for Habitat for Humanity of Orange County
July 1, 2025
5 1
5 7
A Review Panel, composed of City staff from the Community Development Agency and Planning and Building Agency together with an affordable housing consultant, used the Scoring and Selection Criteria from the RFP to review all of the proposals. Habitat for Humanity of Orange County, Jamboree Housing, THRIVE Santa Ana, Mary Erikson, and Orange County Community Housing Corporation (“OCCHC”) each submitted a proposal during the period that the RFP was open. Jamboree Housing and THRIVE Santa Ana ended up withdrawing their proposals. The proposal from OCCHC that was scored and reviewed did not meet the minimum threshold requirements and the proposal from Mary Erikson was determined to be infeasible because it was cost prohibitive. Following this review and scoring process, and substantial due diligence, the Review Panel is recommending the following award for a project with Habitat for Humanity to create nine (9) new affordable ownership opportunities:
Developer: Habitat for Humanity of Orange County
•425 E. Wellington Avenue: Up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units including: (1) an allocation of $720,000 to the City's Down Payment Assistance Program, and (2) a conditional award up to $200,000 for eligible relocation costs.
Background on Habitat for Humanity of Orange County
Habitat for Humanity of Orange County (“Habitat for Humanity”) is a nonprofit organization dedicated to providing affordable housing for qualifying families. Since 1988, the organization has completed and sold 239 homes in Orange County, including 32 affordable homes in the City of Santa Ana. Habitat for Humanity is currently building an additional six (6) new homes in the City at 1921 W. Washington Ave for low-income families at 80% of the AMI that was made possible with $2.2 million from the City’s Inclusionary Housing Fund. Habitat for Humanity also currently administers the City’s Residential Rehabilitation Grant Program with $500,000 per year in Community Development Block Grant funds. The organization is the largest provider of affordable ownership opportunities in Orange County and also advocates for fair housing policies, addresses substandard housing conditions, and offers families training and resources to achieve homeownership.
Project Description - 425 E. Wellington Avenue
The pre-commitment letter for 425 E. Wellington Avenue, Santa Ana, CA (APN 398- 028-12) between the City and Habitat for Humanity provides an enforceable funding commitment of up to $920,000 in Inclusionary Housing Funds for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units including: (1) an allocation of $720,000 to the City's Down Payment Assistance Program, and (2) a conditional award up to $200,000 for eligible relocation costs (Exhibit 2). The letter is referred to as a pre-commitment because the City has
City Council
9 –
2 7/1/2025
Pre-Commitment of $920,000 in Affordable Housing Funds for Habitat for Humanity of Orange County
July 1, 2025
5 1
5 7
conditions and requirements that must be met before a full commitment can be issued in the form of a Memorandum of Understanding (MOU). The purpose of the pre- commitment letter is to award these program funds to the developer in compliance with the City’s adopted Affordable Housing Funds Policies and Procedures last amended by City Council on August 18, 2020. The letter states the maximum amount of program funds reserved for the project and lists all of the additional conditions, documents, and steps that must be taken before staff will return to City Council with the MOU.
Specifically, this project involves the conversion of an existing nine-unit apartment building into condominiums, which will be made available for homeownership to Low and Moderate-Income households earning less than 120% of the AMI. Habitat for Humanity currently owns the apartment building and purchased it after the building was rehabilitated in May 2024. The building includes one two-bedroom unit and eight one- bedroom units, each with a single bathroom. Unit sizes range from 420 to 846 square feet and are move-in ready. The building recently underwent over $1 million in renovations, which included new flooring, electrical upgrades (new outlets and fixtures), updated kitchen cabinets, and complete bathroom remodels. Doors, windows, shutters, garage doors, stairways, and railings were restored or replaced as needed to meet code compliance.
Current residents of the property with household incomes of less than 120% AMI and that qualify to purchase a unit within the Property will be given the right of first refusal to purchase a unit at an affordable purchase price (eight of the nine units are currently occupied). KMA estimates the moderate income affordable sales prices at $310,400 for the eight (8) one-bedroom units and $350,500 for the one (1) two-bedroom unit. The allocation of $720,000 to the City’s Down Payment Assistance Program will be available for down payment assistance to individual households to purchase a unit, structured as a silent mortgage based on homebuyer eligibility. Homebuyers must meet the eligibility requirements for Habitat for Humanity’s Affordable Homeownership Program with a residency preference for local workers and residents of Santa Ana in accordance with Santa Ana Municipal Code Section 8-3500. The conditional award of up to $200,000 for eligible relocation costs will be available upon a determination by the City that the Project is subject to relocation benefits under California Government Code §§7260 or 66300.6. The specific amounts utilized for relocation benefits will be based on actual amounts determined immediately prior to the relocation of existing tenants.
The City and Habitat for Humanity will enter into a Memorandum of Understanding ("MOU") that sets forth the terms under which the City will provide the homebuyer Down Payment Assistance and conditional relocation award. The MOU will specify that the project is not undertaken by the City and is not in furtherance of a City program. Rather, the MOU is a response to Habitat for Humanity’s request for financial assistance to enhance affordability for qualified homebuyers by providing homebuyer Down Payment Assistance through an existing City program. The MOU will require that Habitat for Humanity execute an affordable housing covenant to offer the nine (9) affordable units
City Council
9 –
3 7/1/2025
Pre-Commitment of $920,000 in Affordable Housing Funds for Habitat for Humanity of Orange County
July 1, 2025
5 1
5 7
to households with income that does not exceed the limits for Low and Moderate- Income Households for an affordable sales price that complies with the limits for an "affordable housing cost," as defined in California Health and Safety Code §50052.5.
The affordable housing covenant will run with the land for a period of forty-five (45) years.
This pre-commitment letter shall not obligate the City or any department thereof to approve any application or request for, or take any other action in connection with, any planning approval, permit, or other action necessary for the construction, rehabilitation, installation, or operation of the project. The pre-commitment letter will also be conditional on Habitat for Humanity obtaining approval of all required entitlements and discretionary actions to allow the construction, improvement, conversion, and/or development of nine (9) affordable ownership units at 425 E. Wellington Avenue.
In compliance with the City’s Affordable Housing Funds Policies and Procedures, KMA completed a preliminary financial gap analysis for this project (Exhibit 3). Following this analysis and completion of the procurement process, KMA confirmed the preliminary financial gap and need for the Review Panel’s recommendation to award up to $920,000 in Inclusionary Housing Funds. This second project’s economics are described in detail in KMA’s analysis attached as Exhibit 3 to this report.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action because the recommended action consists of a pre-commitment of funds.
FISCAL IMPACT
For 425 E. Wellington Avenue, the MOU is estimated to be finalized for City Council approval in FY 25-26. Upon future approval of the MOU, funds will be budgeted and available as shown below:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY 25-26 41718820-69152 Inclusionary
Housing Fund Loans and Grants $920,000
Total $920,000
EXHIBITS
1. Staff Report from October 17, 2023
2. Pre-Commitment Letter for 425 E. Wellington Avenue
3. Preliminary Financial Gap Analysis for 425 E. Wellington Avenue
City Council
9 –
4 7/1/2025
Pre-Commitment of $920,000 in Affordable Housing Funds for Habitat for Humanity of Orange County
July 1, 2025
5 1
5 7
Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nuñez, City Manager
City Council
9 –
5 7/1/2025
SANTA ANA CITY COUNCIL
Valerie Amezcua
Mayor
[email protected]
Benjamin Vazquez
Mayor Pro Tem - Ward 2
[email protected]
Thai Viet Phan
Ward 1
[email protected]
Jessie Lopez
Ward 3
[email protected]
Phil Bacerra
Ward 4
[email protected]
Johnathan Ryan Hernandez
Ward 5
[email protected]
David Penaloza
Ward 6
[email protected]
MAYOR
Valerie Amezcua
MAYOR PRO TEM
Benjamin Vazquez
COUNCILMEMBERS
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
CITY OF SANTA ANA
COMMUNITY DEVELOPMENT AGENCY
20 Civic Center Plaza – M25
Santa Ana, California 92702
www.santa-ana.org
CITY MANAGER
Alvaro Nuñez
CITY ATTORNEY
Sonia R. Carvalho
CITY CLERK
Jennifer L. Hall
July 1, 2025
Michael Valentine
President & CEO
Habitat for Humanity of Orange County, Inc.
2200 Ritchey Street
Santa Ana, CA 92705
Re: Pre-Commitment Letter
425 E. Wellington Ave.
Santa Ana, CA 92701
Dear Mr. Valentine,
Habitat for Humanity of Orange County, Inc. (referred to as the “Developer”), requested financial assistance for eligible homebuyers to purchase nine (9) existing rental units that will be converted into affordable ownership condominium units (“Project”). The Project would be located at 425 East Wellington Avenue, Santa Ana, CA, 92701 (APN 398-028-12) (“Property”).
The Project involves the conversion of an existing nine-unit apartment building into condominiums, which will be made available for homeownership to Low and Moderate- Income households earning less than 120% of the Area Median Income (“AMI”) ("Low and Moderate-Income Households"). The existing building on the Property was rehabilitated in May 2024 and includes one two-bedroom unit and eight one-bedroom units, each with a single bathroom. All units are equipped with essential appliances:
stoves, refrigerators and stacked washer/dryer units in the laundry space. Unit sizes range from 420 to 846 square feet. The building recently underwent over $1 million in renovations, which included new flooring, electrical upgrades (new outlets and fixtures), updated kitchen cabinets, and complete bathroom remodels. Doors, windows, shutters, garage doors, stairways, and railings were restored or replaced as needed to meet code compliance.
EXHIBIT 2
City Council
–
1202
The City of Santa Ana (“City”) has reviewed the Developer's request for financial assistance, and at the City Council meeting on July 1, 2025, the City Council authorized and approved the issuance of this pre-commitment letter evidencing a commitment to reserve $920,000.00 (the "City Assistance") in Inclusionary Housing Funds as follows:
(1) an allocation of $720,000 to the City's Down Payment Assistance Program (the "Down Payment Assistance Program Allocation"), and (2) a conditional award up to $200,000 for eligible relocation costs (the "Conditional Relocation Allocation"). The City Assistance will be available to Low and Moderate-Income households. Current residents of the Property with household incomes of less than 120% AMI and that qualify to purchase a unit within the Property will be given the right of first refusal to purchase a unit. The Down Payment Assistance Allocation shall be available for down payment assistance to individual households, structured as a silent mortgage based on homebuyer eligibility (the "Homebuyer Down Payment Assistance"). Homebuyers must meet the eligibility requirements for the Developer’s Affordable Homeownership Program with a residency preference for local workers and residents of Santa Ana in accordance with Santa Ana Municipal Code Section 8-3500. Conversion and construction will comply with all City of Santa Ana, County, and State building codes.
The Conditional Relocation Allocation will be available upon a determination by the City that the Project is subject to relocation benefits under California Government Code §§ 7260 or 66300.6.
This letter shall evidence the City’s pre-commitment of the City Assistance to the Developer for the Project subject to the conditions described below.
City Assistance:
The amount of the proposed City Assistance has been determined based upon the City’s review of the Developer's request for the receipt of the City Assistance targeting Low and Moderate Income Households.
The City Assistance shall be conditioned on and include the following terms:
City and Developer shall enter into a Memorandum of Understanding ("MOU") that sets forth terms under which the City shall provide the Homebuyer Down Payment Assistance and Conditional Relocation Allocation.
The Homebuyer Down Payment Assistance shall be available for Low and Moderate Income Households with income that does not exceed 120% of the Orange County AMI as set by the Department of Housing and Urban Development (“HUD”).
The MOU may, but is not required to, include provisions that govern if and how the City Assistance may be used in the event the total authorized Homebuyer Down Payment Assistance loans are less than the amount of the award in this pre-commitment ($720,000.00). The MOU may make these provisions subject to approval from the City Manager of an amended MOU.
EXHIBIT 2
City Council
–
1202
The MOU shall specify that the Project is not undertaken by the City and is not in furtherance of a City program. Rather, the MOU is a response to Developer's request for financial assistance to enhance affordability for qualified homebuyers by providing Homebuyer Down Payment Assistance through an existing City program.
The MOU shall require that Developer execute an affordable housing covenant ("Affordable Housing Covenant") to offer the nine (9) affordable units to households with income that does not exceed the limits for Low and Moderate- Income Households for an affordable sales price that complies with the limits for an "affordable housing cost," as defined in California Health and Safety Code § 50052.5. In addition to the available Homebuyer Down Payment Assistance, the existing residents shall have a right of first refusal, which shall provide those households with the right to purchase an affordable unit. The Affordable Housing Covenant shall run with the land for a period of forty-five (45) years.
Developer shall assume any and all responsibility and be solely responsible for determining whether the project must comply with the relocation requirements under California Government Code § 7260 et seq. and implementing regulations and any other applicable federal, state, or local laws governing relocation of residential tenants, including but not limited to Division 2 of Article IX of Chapter 34 of the Santa Ana Municipal Code (§ 34-331 et seq.) (collectively, "Relocation Laws"). To the extent applicable, Developer shall comply with and be responsible for all costs of compliance with relevant Relocation Laws.
Developer shall assume any and all responsibility and be solely responsible for compliance with all tenant and eviction protections, including but not limited to protections under the California Tenant Protection Act (Civil Code § 1946.2), the Ellis Act (Government Code § 7060 et seq.), Santa Ana's Rent Stabilization and Just Cause Eviction Ordinance (Article XIX of Chapter 8 of the Santa Ana Municipal Code) (collectively, "Eviction Protections"). To the extent applicable, Developer shall comply with and be responsible for all costs of compliance with all relevant Eviction Protections.
Because the MOU will provide City Assistance as part of Homebuyer Down Payment Assistance for qualified homebuyers, the repayment obligation is based on the City's existing Down Payment Assistance Program. City shall not be obligated to make any payments to qualified homebuyers under the MOU unless and until Developer meets all conditions provided for in the MOU and qualified Low and Moderate-Income Households comply with all requirements to receive the Homebuyer Down Payment Assistance.
The nine (9) affordable ownership units at the Project shall be restricted by an Affordable Housing Covenant to an affordable home purchase price, which will require that the nine (9) homes be sold to qualified Low and Moderate-Income Households. Future sales of such single-family homes will be restricted to qualified Low and Moderate-Income Households for a period of at least forty-five (45) years.
EXHIBIT 2
City Council
9 –
8 7/1/2025
Developer will have a local preference for families who live or work in the City of Santa Ana in the selection of qualified Low and Moderate-Income Households in compliance with Santa Ana Municipal Code Section 8-3500. The local preference will be applied after all existing residents have the opportunity to exercise the right of first refusal.
Developer will ensure that each “Program Participant” (used interchangeably with “Homebuyer”) means the selected eligible person or family who will be purchasing a house. Each Program Participant will provide voluntary work as sweat equity or any other administrative work as may be designated by the Developer. Each Program Participant is to be selected by the Developer as more fully set forth in its Affordable Homeownership Program. The City shall have the right to review and approve the sweat equity requirements and related criteria (including a residency preference for Santa Ana residents or workers) applied through the Affordable Homeownership Program.
Developer will comply with the City’s Community Workforce Agreement and union labor will be used for all necessary upgrades when volunteer labor is not used.
Developer will provide existing tenants with the right of first refusal to purchase a unit, provided they meet the eligibility requirements for Habitat for Humanity’s Affordable Homeownership Program and the City of Santa Ana’s Down Payment Assistance Program; provided, however, Developer shall at all times comply with the Relocation Laws. If an eligible and qualified household exercises the right of first refusal, Developer shall sell the Affordable Unit to that household.
Developer shall comply with all requirements of the California Building Code. If the Project requires a building permit that is subject to Chapter 11B of the California Building Code, including but not limited to any requirements for "public housing" under Section 11B-233.3, then Developer shall comply with applicable requirements of the California Building Code.
At the close of escrow for the purchase of each affordable unit, the City will require each household purchasing such unit to execute all documents and instruments required by the City's Down Payment Assistance Program.
The MOU shall set forth the terms and conditions for disbursement of the Conditional Relocation Allocation. All disbursements of the Conditional Relocation Allocation shall be subject to compliance with the Relocation Laws, and disbursed only on a reimbursement basis after the City has been provided reasonable documentation of compliance with the Relocation Laws.
General Provisions:
The City's obligation to provide the City Assistance to the Project is subject to each of the following conditions:
EXHIBIT 2
City Council
–
1202
Developer must provide proof that it has secured all of its remaining financing for the conversion of the Project in the form of enforceable funding commitments and agrees that Developer shall be solely and exclusively responsible for any and all Project costs in the event all or some of the City Assistance is not approved or authorized.
Developer and City shall enter into the MOU setting forth the terms and conditions for the Homebuyer Down Payment Assistance loans for individual homeowners and any other uses of the City Assistance, and the disbursements of the Conditional Relocation Allocation, if any.
Execution of an Affordable Housing Covenant and recording the same against the Property.
Developer shall assume any and all responsibility and be solely responsible for determining whether laborers employed relative to the construction or installation of the Project must be paid the prevailing per diem wage rate for their labor classification, as determined by the state, pursuant to labor code sections 1720, et seq. If applicable, Developer shall comply with the City’s Community Workforce Agreement.
All provided funding and Project requirements shall conform to the City’s most recently adopted Affordable Housing Funds Policies and Procedures and the City’s Down Payment Assistance Program, unless alternative requirements (e.g., reduction of 3% down payment requirement to 1%) are expressly provided in the executed MOU or any other documents related to the conversion of the Project.
Approval of all required entitlements and discretionary actions to allow the construction, improvement, conversion, and/or development of nine (9) affordable ownership units to be located at 425 East Wellington Avenue, Santa Ana, CA, 92701 (APN 398-028-12).
The City's obligation to provide the City Assistance is and shall remain subject to all covenants, conditions, and restrictions set forth in this pre-commitment letter and the MOU, and in particular, the City's analysis of the available funding sources and development and operating costs of the Project and the overall economic feasibility of the Project.
Developer's compliance with any applicable Relocation Laws.
For any disbursement of the Homebuyer Down Payment Assistance, each Homebuyer shall comply with the City's Down Payment Assistance Program.
Developer must comply with all other conditions specified in the MOU for disbursement of funds, including execution and recordation of the Affordable Housing Covenant.
EXHIBIT 2
City Council
–
10 1202
City shall have the right to review and approve any conditions of title, as reflected on a preliminary title report, and a condition of title guarantee, at Developer's expense, regarding the priority of the Affordable Housing Covenant, subject to City's review and approval.
Developer must indemnify, defend, and hold harmless, City against loss or damage suffered by City as a result of any claim by any person or entity arising out of or relating to this pre-commitment or the transactions contemplated by this pre-commitment, excluding claims resulting from the City’s gross negligence and/or willful misconduct.
Any other terms and conditions the City determines are reasonably necessary for the MOU to protect the City's interest and comply with applicable law.
Developer, at its sole cost and expense, will be responsible for securing any and all permits and discretionary approvals that may be required for the Project by the City or any other federal, state, or local governmental entity having or claiming jurisdiction over the Property or Project. Notably, this pre-commitment letter shall not obligate the City or any department thereof to approve any application or request for or take any other action in connection with any planning approval, permit, or other action necessary for the construction, rehabilitation, installation or operation of the Project.
This pre-commitment letter for the Project will expire on July 1, 2027.
If you have any questions or require any additional information regarding this pre- commitment letter, please contact Judson Brown, Housing Division Manager, by telephone at (714) 667-2241 or by e-mail at [email protected].
Sincerely,
On behalf of the City of Santa Ana:
_________________________________
Alvaro Nuñez
City Manager
Attest:
_________________________________
Jennifer L. Hall
City Clerk
RECOMMENDED FOR APPROVAL:
___________________________
Michael L. Garcia
Executive Director
Community Development Agency
EXHIBIT 2
City Council
–
11 1202
AGREED TO BY:
HABITAT FOR HUMANITY OF ORANGE COUNTY, INC.
______________________
Michael Valentine, President & CEO
EXHIBIT 2
City Council
9 –
12 7/1/2025
777 SOUTH FIGUEROA STREET, SUITE 2555 LOS ANGELES, CALIFORNIA 90017 PHONE 213.622.8095 2412002v3.SA.TRB
WWW.KEYSERMARSTON.COM 19090.018.035
ADVISORS IN:
Real Estate
Affordable Housing
Economic Development
BERKELEY
Debbie M. Kern
David Doezema
LOS ANGELES
Kathleen H. Head
Kevin E. Engstrom
Julie L. Romey
Tim R. Bretz
SAN DIEGO
Paul C. Marra
Linnie A. Gavino
EMERITUS
A. Jerry Keyser
Timothy C. Kelly
M
EMORANDUM
At
your request, Keyser Marston Associates, Inc. (KMA) prepared a preliminary financial gap analysis for the project proposed to be developed at 425 East Wellington Avenue (Site) by Habitat for Humanity of Orange County (Habitat). Habitat purchased the Site in November 2024.
The Site includes an existing 9-unit apartment building. Habitat proposes to convert the existing rental units into for-sale condominium units which will be sold to Low or Moderate Income households (Project). Habitat is requesting up to $920,000 in financial assistance from the City of Santa Ana (City). The City’s financial assistance package is proposed to be structured as follows:
1. The City proposes to utilize up to $720,000 in Inclusionary Housing (Inclusionary) Funds to provide down payment assistance to eligible homebuyers (Down Payment Assistance Program Allocation).
2. The City may provide up to $200,000 in Inclusionary Funds to provide relocation assistance to existing apartment tenants that do not purchase an affordable unit at the property (Conditional Relocation Allocation).
To: Judson Brown, Housing Division Manager
City of Santa Ana
From: Tim Bretz
Date: February 10, 2025
Subject: Habitat Wellington Avenue – Preliminary Financial Gap Analysis
EXHIBIT 3
City Council
9 –
13 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 2
2412002v3.SA.TRB
19090.018.035
The purpose of the KMA analysis is to evaluate Habitat’s financial assistance request.
EXECUTIVE SUMMARY
As noted previously, the City’s financial assistance package is proposed to be structured in two components:
Down Payment Assistance Program Allocation
KMA completed a financial gap analysis to evaluate Habitat’s request for $720,000 in Down Payment Assistance Program funds. The results of the KMA financial gap analysis are compared to Habitat’s financial proposal in the following table:
KMA Habitat Difference
Total Development Costs $4,402,000 $4,374,200 $27,800 (Less) Total Available Revenue (3,654,200) (3,654,200) (-0-)
Estimated Financial Gap $747,800 $720,000 $27,800
As shown in the preceding table, KMA estimates the Project’s financial gap at $747,800.
Comparatively, Habitat is requesting $720,000 in Down Payment Assistance Program funds from the City. This represents a $27,800, or approximately 4% differential. Habitat will be responsible for any unfunded financial gap above the $7200,000 in financial assistance proposed to be provided by the City. As such, it can be concluded that the City’s proposed Down Payment Assistance Program funding is warranted by the Project’s economics.
The City proposes to utilize $720,000 in Inclusionary Funds to provide Down Payment Assistance Program funds to eligible homebuyers. The City Down Payment Assistance Program Allocation is based on providing up to $80,000 per unit in down payment assistance to each eligible Moderate or Low Income homebuyer.
Conditional Relocation Allocation
The City may utilize up to $200,000 in Inclusionary Funds to provide relocation assistance to existing apartment tenants that do not purchase an affordable unit at the property (City Relocation Assistance). The specific amounts utilized for the Conditional Relocation Allocation EXHIBIT 3
City Council
9 –
14 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 3
2412002v3.SA.TRB
19090.018.035
will based on actual amounts determined immediately prior to the relocation of existing tenants.
PROJECT DESCRIPTION
The proposed scope of development can be described as follows:
1. The Site area totals approximately 9,150 square feet, or approximately 0.21 acres of land area.
2. The Site consists of one existing apartment building. The apartment units will be converted to condominium units.
3. The Project’s unit mix can be summarized as follows:
a. The Project will include 9 for-sale units, which equates to a density of 43 units per acre.
b. The unit mix consists of the following:
i. Eight (8) one-bedroom units consisting of approximately 550 square feet of living area; and
ii. One (1) two bedroom unit consisting of approximately 850 square feet of living area.
c. The Project’s total gross building area (GBA) is estimated at 5,266 square feet.
4. Each unit has an existing one-car garage for a total of 9 parking spaces for the Project.
5. The Project’s affordability mix will consist of the following:
a. All nine units will be sold to Low or Moderate Income households. For the purposes of this financial gap analysis, KMA assumed that all units will be sold to Moderate Income households.
b. To limit displacement, existing apartment tenants with household incomes of less than 120% of the Area Median Income (AMI) and that qualify to purchase a unit will be given the first right to purchase a unit at an affordable sales price.
EXHIBIT 3
City Council
9 –
15 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 4
2412002v3.SA.TRB
19090.018.035
FINANCIAL GAP ANALYSIS
KMA prepared a pro forma analysis to estimate the Project’s financial gap. The analysis is located at the end of this memorandum, and is organized as follows:
Table 1: Estimated Development Costs
Table 2: Estimated Available Revenue
Table 3: Estimated Financial Gap
Table 4: Silent Second Mortgage Revenue Calculations
Table 5: Affordable Sales Price Calculation
ESTIMATED DEVELOPMENT COSTS (TABLE 1)
KMA reviewed Habitat’s December 2024 pro forma, and then independently prepared a pro forma analysis for the Project. The resulting development costs are estimated as follows:
Property Assemblage Costs
The property assemblage costs are estimated at $3.23 million as follows:
PROPERTY ACQUISITION COSTS
Based on information provided by Habitat, Habitat purchased the Site for $3.11 million, or $345,000 per unit. Habitat provided an appraisal prepared by AEI Consultants on July 26, 2024 that estimated the as-is market value of the property at $2.78 million, or $309,000 per unit.
As such, Habitat purchased the property for $325,000, or approximately 12% more than the appraised value of the Property.
RELOCATION COSTS
The property is currently utilized as an apartment building that contains existing apartment tenants. The funding source proposed to be provided by the City does not trigger the Federal Uniform Relocation Act. To that end, Habitat estimates the relocation costs at $60,000, which is based on three months of current rent payments.
EXHIBIT 3
City Council
9 –
16 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 5
2412002v3.SA.TRB
19090.018.035
However, Habitat will provide current tenants that earn 120% AMI or less and qualify to purchase an affordable unit with a Right of First Refusal to purchase a unit at an affordable sales price.
CLOSING COSTS
Habitat estimates the closing costs at $69,000 or approximately 2% of the purchase price.
Direct Costs
The direct costs assume that the Project will be subject to the City’s Community Workforce Agreement. The direct costs can be summarized as follows:
1. Habitat estimates the site improvement costs at $30,000, or $3 per square foot of land area. The site improvement costs include asphalt repaving and trash enclosure improvements.
2. The building renovation costs are estimated at $76,000, or approximately $8,500 per unit. The scope of rehabilitation includes new water meters, garage doors, windows, and additional repairs required by the insurance company.
3. The prevailing wage premium is estimated at 30% of construction costs, or $32,000.
4. The general conditions are estimated at 20% of construction costs, or $28,000.
5. Habitat will not charge for the costs to supervise the construction of the Project.
6. A direct cost contingency allowance equal to 15% of other direct costs is provided.
KMA estimates the total direct costs at $191,000, which equates to approximately $21,200 per unit.
Indirect Costs
KMA utilized the following assumptions in estimating the indirect costs:
1. The architecture, engineering and consulting costs are estimated at 3% of the property assemblage and direct costs, or $103,000.
EXHIBIT 3
City Council
9 –
17 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 6
2412002v3.SA.TRB
19090.018.035
2. Habitat estimates the public permits and fees costs at $3,800 per unit, or $34,000. City staff should verify the accuracy of this estimate.
3. The taxes, legal and accounting costs are estimated at 3% of direct costs, or $103,000.
4. Habitat estimates the insurance costs at $27,000 or $3,000 per unit.
5. The Developer Fee is set at $207,000 which is based on the following:
a. Management and Overhead costs are set at $4,000 per month for an 18-month development period.
b. Habitat will charge the Project to provide homeownership services to potential affordable homebuyers. Habitat set this fee at $15,000 per unit.
6. An indirect cost contingency allowance equal to 7% of other indirect costs is provided.
KMA estimates the total indirect costs at $507,000.
Financing Costs
1. The interest costs to be incurred during the development period are estimated at $340,000. This cost estimate is based on the following:
a. Habitat states that a $3.0 million predevelopment/construction loan will be obtained from a third party lender for the Project.
b. KMA assumes the predevelopment/construction loan will carry the following terms:
i. A 7.56% interest rate;
ii. An 18-month development period; and
iii. A 100% average outstanding balance.
2. The financing fees for the predevelopment/construction loan are estimated at 1.0 point, or $30,000.
EXHIBIT 3
City Council
9 –
18 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 7
2412002v3.SA.TRB
19090.018.035
3. The closing costs related to the sale of each affordable unit are estimated at $3,000 per unit, or $27,000.
4. Habitat proposes to fund an $8,000 reserve for the Homeowners Association.
5. The warranty costs are estimated at $65,000, which equates to approximately $7,200 per unit.
KMA estimates the total financing costs at $470,000.
TOTAL DEVELOPMENT COSTS
As shown in Table 1, KMA estimates the total development costs at $4.40 million. In comparison, Habitat estimates the total development costs at $4.37 million. This represents an approximately $28,000 differential, which equates to less than 1% of the total development costs.
Estimated Available Revenue
KMA estimates the revenue available to the Project as follows:
MODERATE INCOME SALES PRICES – INCLUSIONARY HOUSING FUNDS The City will provide Inclusionary Funds to the Project. As such, KMA estimated the affordable sales as follows:
1. The household income used in the calculations is based on the area median income published by the California Department of Housing and Community Development (HCD) and adjusted for the number of persons per household (Area Median Income (AMI)).
KMA assumes the household size is estimated at one plus the number of bedrooms (four persons for a three-bedroom unit).
2. KMA assumes that the qualifying Moderate Income limits are set at 120% of AMI.
3. Since the Project consists of more than four units, the Project is required to have an HOA. Habitat estimates the annual HOA dues at $400 per unit per month.
4. Habitat estimates the homeowner’s insurance cost at 0.75% of the affordable sales price.
EXHIBIT 3
City Council
9 –
19 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 8
2412002v3.SA.TRB
19090.018.035
5. The annual utilities are based on the utility allowances published by the Santa Ana Housing Authority (SAHA) as of October 1, 2024. KMA assumes the homeowners will pay for: electric cooking, electric heating, electric water heating, basic electricity, air conditioning, water, sewer and trash.
6. Habitat estimates the property tax cost based on 1.25% of the estimated affordable sales price.
7. The mortgage interest rate is set at 7.0%. The mortgage is assumed to be fully amortizing over 30 years and provided by a conventional lender.
8. The homebuyer down payment is set at 5% of the affordable sales price.
Based on the assumptions outlined above, KMA estimates the Moderate Income affordable sales prices at $310,400 for the eight (8) one-bedroom units and $350,500 for the one (1) two- bedroom unit.
AFFORDABLE SALES PRICE REVENUE
KMA estimates that nine Moderate Income units will generate $2.83 million in affordable sales revenue.
However, it is important to note that the affordable sales prices will ultimately be determined immediately prior to the sale of each unit. This analysis may need to be revised if the affordable sales prices differ from the sales prices utilized in this analysis.
ADDITIONAL REVENUE
Rental Income
The property is currently operating as an apartment building and is collecting rents from existing tenants. Habitat estimates that the Project will generate $229,700 in rental income during the condominium conversion process. Habitat will utilize this rental income as a funding source for the Project.
EXHIBIT 3
City Council
9 –
20 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 9
2412002v3.SA.TRB
19090.018.035
Habitat Financial Assistance
Habitat proposes to utilize fundraising contributions to off-set a portion of the development costs. As such, Habitat estimates the financial assistance that they will provide to the Project at $590,800, or $65,600 per unit.
ESTIMATED AVAILABLE REVENUE
The Project’s estimated total available revenue is equal to the sum of the Affordable Sales Price revenue and the Project’s additional revenue. KMA estimates the total available revenue as follows:
Affordable Sales Price Revenue $2,833,700
Rental Income 229,700
Habitat Financial Assistance 590,800
Estimated Available Revenue $3,654,200
Financial Gap Calculation
The financial gap is estimated by deducting the Project’s available revenue from the Project’s total development costs. Based on the preceding analysis, KMA estimates the Project’s financial gap as follows:
KMA
Total Development Costs $4,402,000
(Less) Total Available Revenue (3,654,200)
Estimated Financial Gap $747,800
Per Unit $83,100
As shown in the preceding table, KMA estimates the Project’s financial gap at $747,800.
Comparatively, Habitat is requesting $720,000 in Down Payment Assistance Program funding from the City. Since this amount is less than the financial gap identified by KMA, it can be EXHIBIT 3
City Council
9 –
21 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 10
2412002v3.SA.TRB
19090.018.035
concluded that the proposed Down Payment Assistance Program Allocation is warranted by the project economics.
However, KMA estimates that the Project exhibits an unfunded financial gap of $27,800.
Habitat will need to secure funding sources for any unfunded financial gap in order for the Project to be financially feasible. The City should confirm that Habitat has secured all necessary funding sources before formally disbursing any City funds.
SILENT SECOND MORTGAGE REVENUE CALCULATION (TABLE 4)
As a basic premise, it must be assumed that the total of the liens accepted by a homebuyer cannot exceed the unrestricted market value of the home. Furthermore, based on previous City homeownership projects, the City will record a second trust deed equal to the difference between the Affordable Sales Price and the estimated market value of the home.
KMA assumes that the City’s second trust deed will be structured as deferred payment loans which are commonly known as silent second mortgages. These loans typically become due and payable when the home is resold to a non-affordable home buyer. KMA assumes that the City’s silent second trust deed will fall second in the lien hierarchy behind the conventional first trust deed mortgage.
The calculations used to estimate the supportable silent mortgages are presented in the following sections of this analysis.
Market Rate Sales Prices
KMA researched sales comparables for similar units in the market area for the purpose of estimating the current silent second mortgage amount. The appraisal provided by Habitat included additional sales comparable data. Based on this information, KMA estimates the market rate sales price for the units as follows:
1. One-Bedroom Units: $345,600
2. Two-Bedroom Unit: $389,700
EXHIBIT 3
City Council
9 –
22 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 11
2412002v3.SA.TRB
19090.018.035
Available Silent Second Mortgage Revenue
Based on the estimated market rate sales prices, the available silent second mortgage revenue is estimated at as follows:
Moderate Income Units
One-Bedroom
Units
Two-Bedroom
Unit
Market Rate Sales Price $345,600 $389,700
(Less) Affordable Sales Price (310,400) (350,500)
Silent Second Mortgage Amounts (Per Unit) $35,200 $39,200 Number of Units 8 1
Available Silent Second Mortgage Capacity $281,600 $39,200
Total Amount of City Down Payment
Assistance Secured as Silent Mortgages
$320,800
Thus, it is important to note that based on the estimated market rate prices, the City will not be able to secure the full $80,000 in City Down Payment Assistance Program funding per unit. The City will only be able to secure the amount of mortgage capacity between the appraised market value and the first mortgage amount.
Based on current estimates, the City will be able to secure $320,800 of the $720,000 in City Down Payment Assistance Program funding as silent mortgages.
Proposed City Down Payment Assistance $720,000
(Less) Amount Secured by Silent Mortgages (320,800)
Estimated Amount Unable to be Secured Against
Affordable Units
$399,200
EXHIBIT 3
City Council
9 –
23 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 12
2412002v3.SA.TRB
19090.018.035
However, this calculation is provided for illustrative purposes only at this time. The calculation will need to be conducted at the time of sale of each unit and must be based on the actual appraised value and affordable sales prices at the time of sale.
Affordable Sales Price Differential
Furthermore, it is important to note that there typically needs to be a sales price differential between the market rate sales price and the affordable sales price in order to entice homebuyers to accept an affordability covenant.
The following illustrates the price differential based on the currently estimated market rate sales affordable sales prices:
Moderate Income Units
One-Bedroom
Units
Two-Bedroom
Unit
Market Rate Sales Price $345,600 $389,700
(Less) Affordable Sales Price (310,400) (350,500)
Price Differential $35,200 $39,200
% of Market Rate Sales Price 10% 10%
Ultimately, the silent second mortgage and sales price differential calculations will occur once sales of the units commence. At that point, the appraised market values of the homes and the defined Affordable Sales Prices will be utilized to determine the silent second mortgage amounts and any possible affordable sales price reductions that are necessary to entice affordable homebuyers.
CONCLUSIONS / RECOMMENDATIONS
The following summarizes the conclusions of the KMA analysis:
1. City Financial Assistance:
a. Down Payment Assistance Program Allocation:
EXHIBIT 3
City Council
9 –
24 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 13
2412002v3.SA.TRB
19090.018.035
i. Based on currently available information, KMA estimates the Project’s financial gap at $747,800. In comparison, Habitat is requesting $720,000 in Down Payment Assistance Program funding from the City. As such, Habitat’s request is supported by the Project economics. ii. KMA estimates that the Project exhibits a $27,800 unfunded financial gap. Habitat will need to secure funding sources for any unfunded financial gap in order for the Project to be financially feasible. The City should confirm that Habitat has secured all necessary funding sources before disbursing any funds.
b. Conditional Relocation Allocation: The City may utilize up to $200,000 in Inclusionary Funds to provide relocation assistance to existing apartment tenants that do not purchase an affordable unit at the property. The specific amounts utilized for the Conditional Relocation Allocation will based on actual amounts determined immediately prior to the relocation of existing tenants.
2. Habitat purchased the property for $325,000, or approximately 12%, more than the appraised value. However, the City established the maximum amount of City Down Payment Assistance Program Allocation based on the funding limits established by the City’s Down Payment Assistance Program (DPAP). Habitat is required to fund any remaining financial gap amount after the affordable sales price revenue and City’s financial assistance amount is taken into consideration. Therefore, Habitat is responsible for the purchase price that exceeds the appraised value of the property.
3. Given the preliminary nature of the proposal, if the scope of development or financing assumptions change, the KMA analysis may need to be updated accordingly.
4. The affordable sales prices cannot be finalized until the Project commences sales activities. It is likely that the actual affordable sales prices will differ from the amounts estimated in this analysis.
5. The silent second mortgage and sales price differential calculations will occur once sales of the units commence. At that point, the appraised market values of the homes and the defined affordable sales prices will be utilized to determine the silent second mortgage amounts and any possible affordable sales price reductions that are necessary to entice affordable homebuyers.
EXHIBIT 3
City Council
9 –
25 7/1/2025
Judson Brown, City of Santa Ana February 10, 2025
Habitat Wellington – Preliminary Financial Gap Analysis Page 14
2412002v3.SA.TRB
19090.018.035
a. Based on current estimates of market rate sales prices, the City will not be able to secure the full $80,000 per unit in City Down Payment Assistance with silent second mortgages. KMA estimates that approximately $399,200 of the City’s $720,000 in City Down Payment Assistance Program funds will not be able to be secured by the affordable units.
b. The affordable sales prices may need to be reduced further in order to entice homebuyers to accept an affordable covenant.
6. KMA typically recommends that the City retain 10% of the City’s financial assistance amount (or $92,000) until after the completion of the construction. However, in this instance, the City will provide the Down Payment Assistance Program funds directly to eligible homebuyers and any relocation assistance will be based on actual relocation costs at the time of the relocation of tenants. As such, there is no need to impose a 10% retention requirement on the Project.
EXHIBIT 3
City Council
9 –
26 7/1/2025
TABLE 1
ESTIMATED DEVELOPMENT COSTS
9 FOR-SALE MODERATE INCOME UNITS
HABITAT FOR HUMANITY - WELLINGTON
SANTA ANA, CALIFORNIA
I. Property Assemblage Costs
Property Acquisition Costs 1 9 Units $345,000 /Unit $3,105,000 Relocation Costs 2 60,000
Closing Costs 2% Property Acquisition Costs 69,000
Total Property Assemblage Costs $3,234,000
II. Direct Costs 3
On-Site Improvements 9,148 Sf Land $3 /Sf Land $30,000
Rehabilitation Costs 9 Units $8,461 /Unit 76,000
Prevailing Wage Premium 30% Construction Costs 32,000
General Conditions 4 20% Construction Costs 28,000
Habitat Supervision 0% Construction Costs 0
Contingency Allowance 15% Other Direct Costs 25,000
Total Direct Costs 9 Units $21,200 /Unit $191,000
III. Indirect Costs
Architecture, Engineering & Consulting 3% Assemblage + Direct Costs $103,000 Public Permits & Fees 5 9 Units $3,773 /Unit 34,000
Taxes, Legal & Accounting 3% Assemblage + Direct Costs 103,000 Insurance 9 Units $3,000 /Unit 27,000
Developer Fee 4 5% Net Development Cost (Excl. Dev Fee) 207,000 Contingency Allowance 7% Other Indirect Costs 33,000
Total Indirect Costs $507,000
IV. Financing Costs
Interest During Construction 6 $3,000,000 Loan 7.6% Interest $340,000 Loan Origination Fee $3,000,000 Loan 1.0 Point 30,000
Closing Costs 9 Units $3,000 /Unit 27,000
HOA Reserves 9 Units $889 /Unit 8,000
Warranties 9 Units $7,183 /Unit 65,000
Total Financing Costs $470,000
V. Total Development Costs 9 Units $489,100 /Unit $4,402,000 1 2
3 4
5 6
Based on Habitat estimate. An appraisal prepared by AEI Consultants estimated the market value of the property at $2.78 million on 7/26/2024.
Habitat's purchase price is $325,000 or approximately 12% higher than the appraised value of the property.
Based on Habitat estimates. Assumes that the City's Community Workforce Agreement wage requirements will be imposed on the Project.
Per Habitat, the Project will obtain a $3.0 million predevelopment/construction loan. The loan interest is based on an 18-month loan term and a 100% average outstanding balance.
Based on Habitat estimates. City staff should verify the accuracy of this estimate.
Based on estimate provided by Habitat.
Assumes existing tenants that do not purchase a unit are provided relocation assistance equal to up to 3 months of rent payments.
Prepared by: Keyser Marston Associates, Inc.
File name: Habitat Wellington_2 10 25; Pf
EXHIBIT 3
City Council
9 –
27 7/1/2025
TABLE 2
ESTIMATED AVAILABLE REVENUE
9 FOR-SALE MODERATE INCOME UNITS
HABITAT FOR HUMANITY - WELLINGTON
SANTA ANA, CALIFORNIA
I. Affordable Sales Revenue 1
Moderate Income: One-Bedroom Units 8 Units $310,400 /Unit $2,483,200 Moderate Income: Two-Bedroom Unit 1 Unit $350,500 /Unit 350,500 Total Affordable Sales Revenue $2,833,700
II. Rental Income 2 $229,700
III. Habitat Financial Assistance 9 Units $65,600 $590,800 IV. Estimated Available Revenue 9 Units $406,020 /Unit $3,654,200 1 See TABLE 5 for the KMA affordable sales price calculations. 2 Per Habitat.
Prepared by: Keyser Marston Associates, Inc.
File name: Habitat Wellington_2 10 25; Pf
EXHIBIT 3
City Council
9 –
28 7/1/2025
TABLE 3
ESTIMATED HABITAT FINANCIAL GAP
9 FOR-SALE MODERATE INCOME UNITS
HABITAT FOR HUMANITY - WELLINGTON
SANTA ANA, CALIFORNIA
I. Total Development Costs See TABLE 1 $4,402,000
II. (Less) Estimated Available Revenue See TABLE 2 ($3,654,200) III. Estimated Financial Gap 9 Units $83,100 /Unit $747,800 IV. Distribution of Proposed City Financial Assistance
Proposed City Development Assistance 9 Low Inc. Units $80,000 /Mod Inc. Unit (720,000) Proposed City Relocation Assistance (200,000)
Total Proposed City Financial Assistance 9 Units ($102,200) /Unit ($920,000) V. Estimated Additional Habitat Financial Gap
Estimated Financial Gap $747,800
Proposed City Development Assistance 9 Low Inc. Units $80,000 /Mod Inc. Unit (720,000) Estimated Additional Habitat Financial Gap $27,800
Prepared by: Keyser Marston Associates, Inc.
File name: Habitat Wellington_2 10 25; Pf
EXHIBIT 3
City Council
9 –
29 7/1/2025
TABLE 4
SILENT MORTGAGE REVENUE SAMPLE CALCULATIONS
9 FOR-SALE MODERATE INCOME UNITS
HABITAT FOR HUMANITY - WELLINGTON
SANTA ANA, CALIFORNIA
I. Silent Mortgage Capacity for City Financial Assistance A. Moderate Income: One-Bedroom Units
Estimated Market Rate Sales Price 1 $345,600
(Less) Moderate Income Affordable Sales Price 2 (310,400) Available Silent Mortgage Capacity Per One-Bedroom Unit $35,200 Number of Units 8
Maximum Amount Secured as Silent Mortgage $281,600
B. Moderate Income: Two Bedroom Unit
Estimated Market Rate Sales Price 1 $389,700
(Less) Moderate Income Affordable Sales Price 2 (350,500) Available Silent Mortgage Capacity Per Two-Bedroom Unit $39,200 Number of Units 1
Maximum Amount Secured as Silent Mortgage $39,200
II. Total Amount of City Development Assistance Secured as Silent Mortgages $320,800 III. Estimated City Development Assistance Provided as Grant to Habitat 3 Proposed City Development Assistance $720,000
(Less) Total Amount of City Development Assistance Secured as Silent Mortgages ($320,800) Estimated City Development Assistance Provided as Grant to Habitat $399,200 1 2 The final Affordable Sales Prices will be set prior to the sale of each unit. 3 For illustration purposes only. This calculation will need to be conducted at the time of sale of the units to reflect the current appraised values and current affordable sales prices for each unit.
Based on KMA survey of sales comparables. The market rate sales price will be determined by a fair market value appraisal that assumes no income restrictions prior to the sale of each unit.
Prepared by: Keyser Marston Associates, Inc.
File name: Habitat Wellington_2 10 25; Pf
EXHIBIT 3
City Council
9 –
30 7/1/2025
TABLE 5
AHOCO CALCULATIONS: 2024 INCOME STANDARDS
SANTA ANA, CALIFORNIA
Median 80% Median 120% Median
1 Person $90,300 $72,240 $108,360
2 Person $103,200 $82,560 $123,840
3 Person $116,100 $92,880 $139,320
4 Person $129,000 $103,200 $154,800
5 Person $139,300 $111,440 $167,160
6 Person $149,650 $119,720 $179,580
7 Person $159,950 $127,960 $191,940
8 Person $170,300 $136,240 $204,360
I. Low Income: 80% Median Income - 30% of Income Allotted to Housing Expenses 1-Bdrm 2-Bdrm 3-Bdrm 4-Bdrm
A. Income
Benchmark Household Size 2 3 4 5
Household Income $82,560 $92,880 $103,200 $111,440
% of Income Allocated to Housing 30% 30% 30% 30%
Income Allotted to Housing $24,770 $27,860 $30,960 $33,430 B. Ongoing Expenses
HOA/Maintenance $4,800 $4,800 $4,800 $4,800
Insurance @ 0.75% Affordable Sales Price 1,360 1,539 1,711 1,828 Utility Allowances 1 2,592 3,396 4,296 5,268
Property Taxes @ 1.25% of Affordable Price 2,266 2,565 2,851 3,046 Total Expenses $11,018 $12,300 $13,658 $14,942
C. Income Available for Mortgage $13,752 $15,560 $17,302 $18,488 D. Affordable Housing Price
Supportable Mtg @ 7.00% Interest 2 $172,200 $194,900 $216,700 $231,500 Home Buyer Down Pymt @ 5% Affordable Price 9,100 10,300 11,400 12,200 Maximum Purchase Price $181,300 $205,200 $228,100 $243,700 II. Moderate Income: 120% Median Income - 30% of Income Allotted to Housing Expenses 1-Bdrm 2-Bdrm 3-Bdrm 4-Bdrm
A. Income
Benchmark Household Size 2 3 4 5
Household Income $123,840 $139,320 $154,800 $167,160
% of Income Allocated to Housing 30% 30% 30% 30%
Income Allotted to Housing $37,150 $41,800 $46,440 $50,150 B. Ongoing Expenses
Utility Allowances 1 $2,592 $3,396 $4,296 $5,268
HOA/Maintenance 4,800 4,800 4,800 4,800
Insurance @ 0.75% Affordable Sales Price 2,328 2,629 2,922 3,137 Property Taxes @ 1.25% of Affordable Price 3,880 4,381 4,870 5,228 Total Expenses $13,600 $15,206 $16,888 $18,433
C. Income Available for Mortgage $23,550 $26,594 $29,552 $31,718 D. Affordable Housing Price
Supportable Mtg @ 7.00% Interest 2 $294,900 $333,000 $370,100 $397,200 Home Buyer Down Pymt @ 5% Affordable Price 15,500 17,500 19,500 20,900 Maximum Purchase Price $310,400 $350,500 $389,600 $418,100 1 2
Based on the Santa Ana Housing Authority utilities allowances effective as of 10/1/24. Assumes: Electric Cooking; Electric Heating; Electric Water Heater; Basic Electric; Air Conditioning; Water; Sewer; and Trash.
Based on Habitat estimate.
Prepared by: Keyser Marston Associates, Inc.
File name: Habitat Wellington_2 10 25; DPA Wellington
EXHIBIT 3
City Council
9 –
31 7/1/2025
Community Development Agency
www.santa-ana.org/cd
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Youth Workforce Innovation and Opportunity Act Agreements
AGENDA TITLE
Agreements with Orange County Therapeutic Arts Center, Working Wardrobes for a New Start, and StandUp for Kids Orange County to Provide Workforce Readiness Preparation, Work Experience, and Career Training Programs to Santa Ana Youth
RECOMMENDED ACTION
1. Approve an agreement in an amount not to exceed $250,000 with Orange County Therapeutic Arts Center, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A-2025-XXX).
2. Approve an agreement in an amount not to exceed $200,000 with Working Wardrobes for a New Start, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A-2025-XXX).
3. Approve an agreement in an amount not to exceed $200,000 with StandUp for Kids Orange County, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A- 2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Workforce Innovation and Opportunity Act (WIOA), signed into law on July 22, 2014, is a federal legislation designed to help job seekers access employment, education, training, and supportive services to succeed in the labor market, and to help employers find and retain skilled workers. WIOA modernized and streamlined the nation’s workforce development system, replacing the Workforce Investment Act of 1998.
A key priority of WIOA is serving youth and young adults, particularly those facing significant barriers to employment. WIOA requires that at least 75% of local youth funds be spent on out-of-school youth ages 16-24 and mandates that at least 20% of youth funds support paid work experience. WIOA also establishes 14 required program elements that youth providers must offer to promote educational achievement, career readiness, and long-term self-sufficiency.
City Council
10 –
1 7/1/2025
Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025
5 1
5 6
Since WIOA’s enactment, the Santa Ana Workforce Development Board (WDB) and the City’s Community Development Agency have been dedicated to delivering high-quality employment workshops, job search assistance, and vocational training opportunities for residents while also assisting local businesses with their workforce needs. The WIOA grant is comprised of three funding streams that serve: low-income adults, recently laid off individuals, and youth between ages 16 - 24.
The WDB, in partnership with the City, strategically procures experienced Youth Service Providers to ensure that Santa Ana’s most vulnerable youth populations receive comprehensive workforce preparation services. Youth agreements are awarded annually to local non-profit organizations and collectively serve 50 to 60 Santa Ana youth each year.
On May 29, 2025, the State released Workforce Services Information Notice (WSIN) 24- 25 announcing Program Year (PY) 2025–2026 WIOA Youth funding allocations, with the city to receive $817,644 in WIOA youth workforce funds. The allocation will support the award of youth agreements with the following three organizations:
Orange County Children’s Therapeutic Arts Center (OCCTAC) has provided WIOA youth services for the city since the law was enacted in 2014. OCCTAC has successfully met enrollment and performance benchmarks, including the federal requirement to expend at least 75% of funds to Out-of-School Youth and meet or exceed the 20% minimum for paid work experience. The organization is progressing toward meeting all WIOA Youth Performance Measures for the current program year.
With more than 25 years of experience, OCCTAC has served over 70,000 youth in Santa Ana through culturally competent, trauma-informed programming. Each year, the organization supports approximately 7,000 youth, with targeted services for foster youth, youth with disabilities, high school dropouts, homeless youth, and youth on probation. OCCTAC has been a partner with the city in offering various workforce readiness programs since 2005.
For Program Year 2025–2026, OCCTAC will continue offering a comprehensive WIOA youth employment program aligned with the 14 WIOA-required elements. Services include:
•Paid work experience in high-demand fields such as health, education, technology, and the arts;
•Career counseling, job readiness, and life skills training; •Literacy and numeracy tutoring for basic skills-deficient youth; •Supportive services including mental health counseling, transportation, and academic advising;
•Mentoring, leadership development, and post-secondary education preparation.
City Council
10 –
2 7/1/2025
Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025
5 1
5 6
Participants will also receive access to industry-recognized certificates that enhance their employability. Certification opportunities include: Child Care Worker Certificate, Health Assistant/Aide Certificate, Customer Service and Administrative Office Support, and Digital Media and Technology Skills, including audio engineering, film production, and graphic design. All participants will receive individualized case management and wraparound support services to address personal and educational barriers.
Working Wardrobes, established in 1990, brings over 30 years of experience providing workforce development services to youth and adults overcoming major life barriers, including justice involvement, homelessness, foster care, and economic hardship. The organization has a strong track record serving vulnerable youth populations and delivering federally funded employment programs. For this contract, Working Wardrobes will implement its “Rebuilding Careers Program for Young Adults,” which provides a full- service model that includes:
•A dedicated Career Navigator offering individualized case management and career coaching.
•A structured, paid five-part workforce readiness workshop series. •Up to 90 hours of paid work experience at community employers or internal social enterprise locations.
•Access to WIOA-approved training programs in sectors such as construction, logistics, culinary arts, and information technology.
•Personalized mentoring and career exploration including job shadowing and mock interviews.
•Supportive services such as transportation assistance, background check fees, and professional attire.
•Twelve months of follow-up and career coaching after program completion to ensure job retention and long-term success.
StandUp for Kids Orange County, founded in 2003, has over 21 years of experience exclusively serving homeless and at-risk youth ages 12–24 throughout Orange County.
In 2024 alone, they served 1,784 youth across 28 cities, with 31% of those youth residing in Santa Ana. For this contract, they will enroll 20 out-of-school youth between the ages of 16-24. Their expertise lies in addressing the needs of highly vulnerable populations through a trauma-informed, mentorship-driven model. For this contract, StandUp for Kids Orange County will implement its “Journey to Self-Sufficiency” and “Work Activation Readiness Program,” which combine employment training with holistic support:
•Participants move through five stages focusing on basic needs, employment readiness, job retention, financial literacy, and personal development. •Youth receive paid internships or stipends for occupational training in industries such as Cybersecurity, Armed/Unarmed Security, Culinary Arts, and Healthcare.
City Council
10 –
3 7/1/2025
Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025
5 1
5 6
•Participants access essential services such as medical and mental health care, legal aid, credit repair, and housing assistance. •Dedicated case managers and mentors develop individualized case plans aligned with WIOA outcomes, supported by a 100+ member trained volunteer base.
•StandUp for Kids Orange County boasts a 97% one-year retention rate for youth achieving stable housing and employment and 100% high school graduation rate among school-age youth in its programs.
By awarding contracts to the Orange County Children’s Therapeutic Arts Center (Exhibit 1), Working Wardrobes (Exhibit 2), and StandUp for Kids (Exhibit 3), the City ensures that its most vulnerable youth are served by well-established, highly experienced providers with a history of measurable impact, broad community partnerships, and a deep commitment to helping youth achieve independence, career readiness, and long- term self-sufficiency. Collectively the providers will assist 65 Santa Ana youth.
At its regularly scheduled meeting on May 15, 2025, the Workforce Development Board approved the recommended action by a vote of 14:0 (Beasley, Campos, Elliott, and Ruiz absent).
FISCAL IMPACT
Funding is available in the FY 2025-26 budget in the following account below.
Fiscal
Year
Accounting
Unit-Account
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 12318763-
69135 WIOA WIOA Youth –
Payment to Subagent $304,920
Total $304,920
A proposed carryover for the remaining balance of $345,080 will be presented for City Council consideration to FY 2025-26.
EXHIBIT(S)
1. Orange County Children’s Therapeutic Arts Center Agreement
2. Working Wardrobes Agreement
3. StandUp for Kids Orange County Agreement
Submitted By: Michael L. Garcia, Executive Director of Community Development Agency
Approved By: Alvaro Nuñez, City Manager
City Council
10 –
4 7/1/2025
AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBA WARD AGREEMENT, made and entered into this 2nd day of July, 2025, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Children's Therapeutic Arts Center, a non-profit corporation identified by their assigned Unique Entity Identifier (UEI) Number EPT2G7FRC5R6 ("SUBRECIPIENT").
RECITALS:
A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6.
B. The State of California has created the L WDA to administer the Act programs operated by the State of California pursuant to the Act.
C. As a L WDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Pai1icipants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program").
D. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market.
California law.
E. SUBRECIPIENT is willing to operate said program pursuant to the Act and WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and
made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.332(b)(l )(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter.
Pagel of 18
EXHIBIT 1
City Council
10 –
5 7/1/2025
B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set fo1th in the Act.
C. SUBRECIPIENT agrees to perform the services set forth herein m a professional, timely and diligent manner.
D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act.
E. SUBRECIPIENT shall adhere to the Labor Standards desc1ibed in the Act, including Section 181 of the Act.
F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA'', attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a
violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of fmancial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Disc1imination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance.
H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act.
I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements:
1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY
may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements.
EXHIBIT 1
City Council
10 –
6 7/1/2025
2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Oppo1tunity Act Application fo1m and supp01ting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opp01tunity Act Youth Test Scores fo1m; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Pa1ticipant; and the Workforce Innovation and Oppo1tunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter info1mation on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration.
3. CITY, the State of California and the United States governrnent and/or their representatives shall have access for purposes of monitoring, auditing and examirling of SUBRECIPIENT'S actlv1ties,
performance, books, documents, papers, records of
SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and ente1ing any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CPR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law.
4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
where said records and books of account are maintained.
5. All accounting records and evidence pe1talillllg to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the perfo1mance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Governrnent take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions.
J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees
to submit to CITY, the State of California and/or the United States Governrnent or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder.
K. SUBRECIPIENT agrees to complete a monthly Invoice fo1m showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills,
of 18
EXHIBIT 1
City Council
10 –
7 7/1/2025
statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.10l( b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 80 l W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed.
Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not conected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act.
L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.
M. SUBRECIPIENT shall anange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thi.i1y (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds.
N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity.
0. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (0MB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement.
SUBRECIPIENT shall sign a Ce1tification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement.
Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference.
EXHIBIT 1
City Council
10 –
8 7/1/2025
R. SUBRECIPIENT, in accordance with the Child Supp011 Compliance Act, recognizes and acknowledges the impo11ance of child and family suppo11 obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of inf01mation and compliance with earnings assignment orders, as provided in Chapter 8 ( commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD).
S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A-Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations.
T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Pait 180).
U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Pa11 1010, and the regulations implementing priority of service for veterans and eligible
spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.
V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking pat1 in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity.
II.
CITY'S OBLIGATIONS
A. On May 29, 2025, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $817,644.00 for fiscal year 2025-2026. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $250,000 for SUBRECIPIENT'S perfonnance in accordance with the
Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2025-2026. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove.
EXHIBIT 1
City Council
10 –
9 7/1/2025
B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(±) Indirect (F&A) costs.
C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase.
D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted.
E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding.
III.
TERM OF AGREEMENT
A. This Agreement shall commence on July 2, 2025, and all duties arising under this Agreement shall have been perfo1med by June 30, 2026. The Te1m of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not.
B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following:
1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the pe1iod ofperfmmance, all financial, performance, and other repmts as required by the te1ms and conditions of the Federal
award;
2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incun-ed under the Federal award not later than ninety (90) calendar days after the end date of the pe1iod of performance as specified in the terms and conditions of the Federal award;
3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See 0MB
Circular A-129 and 2 CFR §200.345);
4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR
200.329; and,
5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports.
of 18
EXHIBIT 1
City Council
10 –
10 7/1/2025
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be constrned to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement.
B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and
applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set fo11h herein.
B. SUBRECIPIENT also assures and certifies that:
1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2 nd quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit; ( c) the median earnings of Participants in unsubsidized employment during the 2 nd quarter after exit; ( d) Percent of Participants who obtain recognized postsecondaiy credential or secondary diploma during participation or within 1 year after exit; ( e) Percent of Participants who, dming the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers.
SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal,
EXHIBIT 1
City Council
10 –
11 7/1/2025
State, and local law.
2. SUBRECIPIENT shall comply with Title VIl of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement.
4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities.
5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national 01igin, sex, political affiliation or beliefs.
7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations.
8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with dis a bi I ities."
l 0. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English.
11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this
EXHIBIT 1
City Council
10 –
12 7/1/2025
Agreement, will be limited to use within the activities outlined in this agreement and will remain the prope1ty of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY.
12. SUBRECIPIENT cet1ifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectatian purpose, nor does it help to suppo11 or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectaiian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of perfotmance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Depat1ment of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent infotmation, specifications and tight, title and interest to the designated agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall repot1 the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovety. The DOL and its representative shall determine how the tights in the invention or discovety, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless othetwise provided in the tenns of the grant or agreement, when copyright able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to pennit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted matetial.
2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUB RECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34.
EXHIBIT 1
City Council
10 –
13 7/1/2025
C. Rights to Data. The DOL and the CITY shall have unlimited tights to any data first procured or delivered under this Agreement.
15. CLEAN AIR/ CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations ( 40 CFR Part 35) as any may now exist or be hereafter amended. Under
these laws and regulations, the SUBRECIPIENT assures that:
CONDUCT:
(a) No facility to be utilized in the perfo1mance of the proposed grant has been listed on the EPA List of Violating Facilities;
(b) It will notify CITY p1ior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and,
( c) It will notify the CITY and the EPA about any known violation of the above laws and regulations.
16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain.
b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, irt a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termirtation of such employment. c. Conductirtg Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of irtfluence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or
EXHIBIT 1
City Council
10 –
14 7/1/2025
a voting or non-voting member of the Workforce Investment Board (WIB), a pe1rnanent record of the transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the perfo1rnance of an act reimbursed in whole or pait by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asse1ted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents.
f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503.
VII.
HOLD HARMLESS
A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including prope1ty and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers,
agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, enors or omission of SUBRECIPIENT, its employees or subcontractors.
B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save ha1rnless CITY, its officers,
agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors.
VIII.
INSURANCE
SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages:
MINIMUM SCOPE AND LIMIT OF INSURANCE
SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,
EXHIBIT 1
City Council
10 –
15 7/1/2025
bodily injury and personal & adve11ising injmy with limits no less than $1,000,000 per occun-ence and $2,000,000 aggregate.
2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affumative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occmTence or claim.
3. Automobile Liability (AL): Insurance Services Office Fo1m CA 00 01 cove1ing Code 1 (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000.
4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injmy or disease. This requirement can be waived if SUBRECIPIENT has no employees.
If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City.
3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non payment.
6. Ce11ificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate.
EXHIBIT 1
City Council
10 –
16 7/1/2025
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A: VII, unless othe1wise acceptable to City.
Verification of Coverage
SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, ce1tified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended repotting" coverage for a minimum of three (3) years after completion of work.
Subcontractors
SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
IX.
CORPORATE STATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY.
EXHIBIT 1
City Council
10 –
17 7/1/2025
X.
ASSIGN ABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall te1minate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not othe1wise refen-ed to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use pen-nits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary.
XII.
EXCLUSMTY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in wntmg, between the pai1ies hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or othe1wise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT.
EXHIBIT 1
City Council
10 –
18 7/1/2025
XIII.
FRAUD
SUBRECIPIENT shall immediately repo1t to CITY all instances and facts concerning possible fraud, abuse or c1iminal activity relating to expenditure or receipt of funds under this Agreement.
XIV.
CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incun-ed hereunder.
xv.
TERMINATION
A. This Agreement may be te1minated by either party at its sole discretion, upon thirty (30) days w1itten notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Pa1ticipant.
B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten ( 10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If te1minated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the te1mination thereof, including the payment of money, except for payment for approved expenses incmTed for services satisfactorily and timely pe1fo1med prior to the mailing or service of the notice of termination, and except for reimbursement of ( l) any payments made for services not subsequently perfmmed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or othe1wise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thitty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and 0MB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order.
EXHIBIT 1
City Council
10 –
19 7/1/2025
XVII.
BREACH - SANCTIONS
If, through any cause, SUBRECIPIENT violates any of the te1ms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program suppo1i until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from cu1Tent claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) telTllinate this Agreement by giving written notice to SUBRECIPIENT of such tennination in accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and co1Tespondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows:
CITY:
CLERK:
SUB RECIPIENT:
City of Santa Ana
Manager, WDB Administrative Office
P.O. Box 1988 (M-76)
Santa Ana, CA 92702
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
Orange County Therapeutic Art Center
2215 N. Broadway, Santa Ana, CA 92706
Phone: (714) 547-5468
Fax: (714) 564-6990
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein.
EXHIBIT 1
City Council
10 –
20 7/1/2025
xx.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the te1ms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such autho1ity or power is not, in fact, held by the signat01y or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set fo1th in the body of this Agreement.
{Signatures on following page}
EXHIBIT 1
City Council
10 –
21 7/1/2025
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first abovc-writt.:n.
ATTEST:
Jennifer Hall
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho
Cit)' Attornev • I
' ( { I &I ::-' l1r d(, 1,., _(j.·l<.,1(. .-,
By: --
Andrea Garcia-Millt!r
Assistant City Attorney
RECOMMENDED fOR APPROVAL:
-Ju� Michael L. Garcia
[xe�utivt.: Director
C'ornmuni!y De,:e!opment Agency
"CITY"
By:----------
A I varo N u11ez
City Manager
"SUUREClPIENT'
By: ___ � -
Name: Dr. Ana Jime
Titk: Executive Director
Ta\ lD #: 33-09:-0g9l
EXHIBIT 1
City Council
10 –
22 7/1/2025
Workforce Innovation & Opportunity Act
Youth Program Provider
Orange County Children's
Therapeutic Art Center
2025-2026
EXHIBIT A
EXHIBIT 1
City Council
10 –
23 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
1. Experience/Qualifications (1 page max):
A. Agency description - The Orange County Children's Therapeutic Arts Center {OCCTAC) has been in operation for 25 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, Social Services, and others. OCCTAC has served over 70,000 youth since the year 2000, rising from 100 students in its first year to more than 7000 youth each year! OCCTAC prioritizes on serving at risk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community-based environment, which teaches respect, disability awareness, and full inclusion.
B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo.
C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday - Friday), from 8:00am until 8:00 pm, and (Saturdays) 8:00am - 4pm, but closed on Sundays.
D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located very close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program.
E. Provide brief information on the following elements:
I. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $1,600,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, the Regional Center of Orange County, and other grants, fee for service, private donations, public donations, and fundraising.
2. Brief description of staff - Our organization is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others.
The WIOA Program proposal includes a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor.
3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for 22 years; and we have operated WIDA programs since the year 2005! Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years.
4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. The only challenges we have had was during COVID19 years. Nevertheless, OCCTAC's program has demonstrated excellent outcomes for youth, which demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 EXHIBIT 1
City Council
10 –
24 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
2. Proposed Program: (1 page max)
A. Provide an overview of the program's main objectives.
The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life-changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services, job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post-secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education.
The program will take place primarily at our community-based center in Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year.
TABLE 1- Program Timeline from July 2025 - June 30, 2026 Program Timeline Program Activities & Training
Month 1- 2 • Orientation of program and services with Case Manager Objectives: • Employability/Job Skills assessment with Case manager Program Overview, • Basic Skills/Academic levels assessment with Literacy and Numeracy tutor Assessments, • Career interest assessment and survey with Career Counselor Participant Goals • Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants
Months 3-8 • Initiate paid work experience
Objectives: • Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, • Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring, Vocational Training, • Continue bi-monthly meetings with Case Manager to discuss progress Job Training, Workshops & • Continue monthly meetings with Career Counselor for academic guidance Work Experience • Continue monthly support group with other WIOA participants and staff Month 9-12 • Continue bi-monthly meetings with case manager to discuss program goals, Objectives: and for intense em playability skills and job search training Employability/Job Skills • Continue tutoring, if necessary & Job Search • Continue monthly life skills training
• Continue weekly workshops with WIOA participants and staff B. Please see below in sections 3 -17 a full description of the program. 2 EXHIBIT 1
City Council
10 –
25 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
3. Population (2 pages max):
A. Describe the total number of youth that will be served by this grant. - The WIOA program at OCCTAC will serve a total of 25 WIOA participants. The program will serve 20 out of school youth {ages 16 -24) and 5 in-school youth {ages 16 -24) for a total of 25 youth.
B. Describe the age range of the youth that will be served -The WIOA program will serve participants as young as 16 and as old as 24 years of age.
C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16 - 24 yrs.), and having a right to work documentation, our participants have to complete the following:
1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation.
D. Special consideration for organizations that can serve the following youth populations: {80% of Out-of-School youth {required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 10% of youth on probation). For the past 15 years, OCCTAC has always exceeded the number of youth with disabilities served in this program. Also, in the past few years, we have also exceeded the percentage required for Foster youth in the program, thanks to our strong community partners and their referrals to OCCTAC. See below Table 2 for past Enrollment Numbers and percentages.
Table 2- Percentages of Youth Population served at OCCTAC Youth Population 2015-16 2016-17 2017-18 2018-19 2019-22 Out of School Youth 75% 75% 80% 82% 80%
Youth with Disabilities 25% 25% 50% 52% 50%
Foster Youth 15% 15% 5% 0% 15%
High School Dropouts 15% 30% 20% 9% 15%
Youth on Probation 5% 0% 0% 0% 0%
Homeless Youth 5% 5% 10% 4% 10%
As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for this target population. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. See letter of support from our key community partners, including: the County of Orange, Social Services, (Foster Youth), Santa Ana Unified School District, TPP (youth with disabilities), Santa Ana College (out of school youth), and others.
3 EXHIBIT 1
City Council
10 –
26 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
E. Specify how the targeted youth populations (out-of-school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. As mentioned previously, OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners.
1. Out of School Youth: OCCTAC has had a strong partnership with the Santa Ana College, Centennial Education Center for the past 20 years. We have received many referrals from SAC for out of school youth, as well as engage our youth in their State Certificate programs.
As seen in Table 2, OCCTAC has consistently served at least 80% of out of school youth in the program, throughout the years. See letter of support included in this proposal.
2. Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 20 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and has served consistently over 50% of youth with disabilities! We are grateful to our key community partner SAUSD TPP program staff for all of their referrals and support! Also, in the past 5 years, OCCTAC has a new contract with the Regional Center of Orange County and has been receiving referrals to serve young adults with disabilities. See letter of support.
3. Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to continuing this partnership, and serve more foster/emancipated youth in Orange County this year! See letter of support.
4. Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship operates in the same building as OCCTAC (2215 N. Broadway- second floor) where OCCTAC agency is located! The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. OCCTAC will partner with PK to ensure at least 10% or this population in our program.
5. Homeless Youth: OCCTAC will continue to collaborate with various community agencies, including the WISE Place, an organization that focuses primarily on serving homeless women (youth and adults).
In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach, community presentations, and participate at various community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA Youth Employment program at OCCTAC. See Table 3 for more information.
4 EXHIBIT 1
City Council
10 –
27 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment D - See attached the following letters from our community partners:
1) Santa Ana Unified School District, TPP - Youth with Disabilities; 2) County of Orange, Social Services - Foster Youth; 3) Santa Ana College -All Referrals, including Out of School Youth and Services provided at OCCTAC by SAC instructors.
G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2023). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 that summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter.
Plan May
Orientation
What is WIOA?
All High
Community School
Presentations Classes -
targeting
Youth with
disabilities in
SAUSD, TPP.
Community
Outreach
Youth
Referrals
Contact Youth
June
Last Friday of
the month
All High School
Classes -
targeting
Youth with
disabilities in
SAUSD, TPP.
Summer
Community
Fairs and
Events Provide
Flyers to all
community
agencies in
Santa Ana
Inform
community
partners that
we will start
taking referrals
staring July 1st.
Contact all
youth that
where
interested in
WIOA2021-
2022 year after
full enrollment.
July
Last Friday of the
month
Target Foster,
Homeless &
Probation Youth
in the community
(County, SS
Orangewood,
WisePlace).
Summer
Community Fairs
and Events
Provide Flyers to
all community
agencies in Santa
Ana
Set appointments
with all youth
referred to
program as of
July 1st.
Set appointments
with youth with
prior interest
August September October
Last Friday of the Last Friday of the Last Friday of the Month Month Month
Target Foster, Target Foster, Present at various
Homeless & Homeless & Community
Probation Youth Probation Youth Centers in Santa
in the community in the community Ana where families
(County, 55 (County, SS gather, including
Orangewood, Orangewood, City of Santa Ana,
WisePlace). WisePlace). Parks.
Attend all back to Provide Provide
school events at information at information at big
SAUSD and TPP OCCTAC & SAUSD community events,
partnership Open Houses & such as: "Noche de
community Pa rent/Teacher altares" event &
events. Conferences other big
community events.
Set appointments Set appointments Set appointments
with all youth with all youth with all youth
referred to the referred to the referred to the
program program program
Set appointments Set appointments Set appointments
with youth with with youth with with youth with
prior interest prior interest prior interest
Table 3 - Community Recruitment Plan to ensure 100% enrollment of youth by 2nd quarter 5 EXHIBIT 1
City Council
10 –
28 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
4. Assessment (1 page max):
A. Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment tool, but may use other assessment tools upon approval. - OCCTAC will continue to use TABE testing with all our WIOA participants, as in previous years. Also, we will continue to use the electronic version of the Test for Adult Basic Education (TABE on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient", and will be enrolled in tutoring at OCCTAC to help support both their literacy and numeracy skills, in order to help them improve their literacy and numeracy skills before they complete the program.
B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. - At intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions.
All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level.
C. Describe knowledge of the barriers that youth encounter - OCCTAC has served many youth with different barriers in life throughout our 22 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers.
OCCTAC is very committed to serving all youth with these barriers and any others.
D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCCTAC. We have offered this WIOA program for more than 15 years to the Santa Ana youth! Our staff is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills 6 EXHIBIT 1
City Council
10 –
29 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
workshops, focusing anywhere from employment attainment/retention, to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writing and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program.
Furthermore, all participants will be provided with psychological/ mental health counseling (if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self-confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program!
5. Paid & Unpaid Work Experience:
A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre-apprenticeship programs, Internships or job shadowing, and On-the-Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job training programs, mentoring and work experience opportunities at OCCTAC. 7 EXHIBIT 1
City Council
10 –
30 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
TABLE 4: Mentoring & Job Training Programs at OCCTAC
Area of Training Job Title Placement & Educational/Training Work Experience Curriculum
Health Case Manager Intern OCCTAC, Health Clinics SAC Curriculum & Case Health Assistant/Aid and Community Sites *State Certificate Program Management
Child Care Child Care Worker & -Rancho Santiago CC, Child SAC Curriculum Worker State Instructional Assistant development services *State Certificate Program Certificate -Early Start & Pre-Kinder
Arts Program at OCCTAC
Office/Reception Executive/ Administrative OCCTAC office SAC curriculum Customer Service Assistant & Community sites *State Certificate Program Computers
Education Tutor / Instructional Learning Academy at OCCTAC & Host Curriculum Assistant OCCTAC & SAUSD After
School Program
Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High
Scope &
OCCTAC "Hands on Training"
Arts Education Teaching Assistant After-School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and "Hands-on" Arts
360 at various SAUSD Training
schools
City of Santa Ana, Parks
and Recreation
Community Sites
Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC & OCCTAC curriculums &
Audio Engineer Intern "Hands-on" Photoshop,
Film Production Intern Santa Ana Animation/ Illustration & Business Owners in Graphic design training,
partnership with City of Recording Technology Training
Santa Ana, Downtown. Softwares, Pro-Tools & Sybellius
Furthermore, WIOA youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. Once they have acquired some basic work-experience, we will place them at the various community sites with our community partners.
8 EXHIBIT 1
City Council
10 –
31 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
TABLE 5: Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff PROGRAM DESCRIPTION Days/Times
Early Start Program The Early Start program is and early intervention program Mondays & Tuesdays that integrates very young children (6 months to 3 years of 8:30 am -11:30 am age) with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am - 10:30 am students' cognitive, language, motor and social
development.
Pre-Kinder Arts The Pre-Kinder Arts program is a bilingual school readiness Wednesdays & Program program that serves children ages 3- 4 years old. The Thursdays parents and children work together in a creative and 8:30 am - 11:30 am nurturing environment by engaging in music, art, literacy, Fridays and parenting classes to prepare children for school. 10:30 - 12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday - Friday Program fields of Music, Visual Arts, Dance, Musical Theatre, and 3:30 pm - 8:00 pm Technology training to at-risk youth, and children with and Saturdays disabilities in the community. 9:00 am - 4:00 pm
Therapeutic Arts This program serves children and youth with disabilities of Monday - Friday Program all ages and special needs, including: learning disability, 3:30 pm - 8:00 pm health impairments, physical disability, developmental Saturdays disabilities and others. 9:00 am - 4:00 pm
Learning Academy & This program provides homework support and tutoring to Monday - Friday Tutoring Program students (ages 5 - 16 yrs.) in Language Arts (reading and 4:00 - 8:00 pm writing), math, and other academic subjects. Saturdays
9:00 am - 5:00 pm
OCCTAC This program provides outreach, prevention, referrals and Monday - Friday Family Wellness engagement with individuals at-risk of mental health 8:00 am - 8:00 pm Program problems. Other support services include parenting, and weekends counseling, and support groups.
Senior Socialization This program provides early intervention and socialization Monday - Saturdays Program activities to older adults at-risk of mental health problems. 8:00am - 4:00pm Services are provided at OCCTAC and various Senior Centers in Santa Ana.
B. Special consideration will be given to organizations that can prepare youth for targeted in-demand industries: 1. Manufacturing, 2.lnformation Technology, 3. Healthcare, 4.
Hospitality/entertainment. OCCTAC's Youth employment program prepares youth in 3 of the 4 targeted in-demand industries identified. 1) Healthcare, 2) Technology and 3) Hospitality/Entertainment. In addition, we have an excellent community partner (Rancho Santiago Community College - See letter of commitment), that will hire our Youth Employment Program participants as "Interns" and then as Employees! The Executive Director has been working closely with RSCC district staff to create a "Pathway from Non Credit to Credit Courses" for our YEP participants so they can get their degrees, State Certificates and also get hired by RSCC to become Instructional Assistants for their Child Development Centers throughout Orange County! We are very excited about this great opportunity for our Santa Ana young adults that are eager to get jobs in the Childcare. 9 EXHIBIT 1
City Council
10 –
32 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
C. Special Consideration for organizations that offer job training/preparation in the industries of: STEAM, Data Science, Artificial Intelligence, Cloud Computing, Cyber Security. OCCTAC offers job training and preparation in technology industries mentioned above, and some of our WIOA youth have also received Google certifications to help them succeed in this competitive market. Our Technology instructor has been supporting these interests of our youth during the past couple of years.
D. Special Considerations for organizations that offer work experience related to certificated programs offered by postsecondary institutions. OCCTAC has a very strong partnership with RSCC and SAC instructors. They provide certificated programs at OCCTAC to help our youth succeed and accomplish State Certificate programs.
E. List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth.
TABLE 6: Mentoring & Job Training Programs OFF SITE
PROGRAM DESCRIPTION DAYS/TIMES
Rancho Santiago Childcare Worker/ Preschool Teacher Assistant: Intern is Monday - Friday Community College, responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00am- 6:00pm Child development recreational activities, developmental assessments and Services others. OCCTAC youth who intern with RSCC will be hired for the college after their internships!
Santa Ana College CDC Childcare Worker/ Preschool Teacher Assistant: Intern is Monday- Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00am- 6:00pm recreational activities, developmental assessments and
others.
Family Health Clinics Medical/Office Technical or Healthcare Assistant/Aid: Intern Monday- Friday is responsible for assisting a Healthcare professional, such as a (Dr. Tajik and Dr. Shams) nurse, Physician Assistant or other, with basic Healthcare 8:00am- 5:00pm activities and case management to support the services
provided to families at a Family Health Clinic.
Santa Ana Senior Center Case Manager Assistant: Intern is responsible for assisting Monday-Saturday OCCTAC Case Manager at the Senior Center or Santa Ana
Santa Ana Towers Towers, and conduct a variety of activities with seniors, 8:00am - 6:00pm including health related and recreational activities, case management, interviews & assessments and others.
State Farm Insurance Administrative Assistant/Customer Service: Monday-Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing, organizing, and filing documents.
Intern will be responsible for assisting clients with questions on insurance and providing an overview.
Santa Ana Downtown Office/Reception/Customer Service: Intern is responsible for Monday-Saturday Businesses making calls to previous and interested clients and inform on merchandise. Intern is also responsible for answering phone 10 EXHIBIT 1
City Council
10 –
33 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
calls and providing assistance to clients and directing them to (Days/Times vary) the necessary department. Intern will also work with clients in person and assist with any questions related to business and store merchandise.
Santa Ana Downtown Administrative Assistant/ Social Media Intern: Monday-Friday Businesses Intern is responsible for computer literacy, updating social media, making phone calls to participants to update contact (Days/Times vary) information, and some fundraising. Intern is also responsible for clerical duties such as filing documents, answering phone calls and other tasks.
Santa Ana Downtown Graphic Arts Intern/Marketing Intern & Administrative Monday- Saturday Businesses Assistant: Intern is responsible for assisting in the creation of logos and flyers for marketing. Intern is also responsible for (Days/Times vary) updating social media and some administrative duties such a filing, organizing, and data entry.
F. Include Letters of Commitment from employers as Attachment E. Please see letters attached letters from the following: 1) Rancho Santiago Community College District, 2} Letters from 2 Health Clinics, 3} Letter from the City of Santa Ana, Downtown representative supporting the Business community.
G. Include a copy of the Work Experience policy as Attachment F. Please see attached OCCTAC's Work Experience Policy.
6. Alternative Secondary School Services (3 pages max):
A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education.
Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will support youth with alternative secondary school services located in Santa Ana, provided below in Table 7.
In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting, the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will receive support with additional educational and life skills training, such as tutoring, study skills, time management, financial literacy, and other important life skills. 11 EXHIBIT 1
City Council
10 –
34 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
Table 7: Alternative Secondary Schools located in Santa Ana Name Address Phone# !Website Notes
College and Career 1699 E. Wilshire Ave., 714) 796-8795 http://www.ocde.us/CC Preparatory Ste. 605 Santa Ana, PA/Pages/default.aspx
Academy 92705
Community Day High 804 N Fairview St. 714) 796-9000 http://www.sausd.us/Page/ School Santa Ana CA 92703 ll@
Independent Study 333 E. Walnut St. 714) 565-5400 http://www.sausd.us//site/ IAPEX (online Program Santa Ana, CA 92701 Default.aspx?PagelD=16692 classes) Hill view High School 154000 Lansdowne 714) 730-7356 http://www.tustin.k12.ca.us Continuation Rd. Tustin, CA 92782 'hillviewhs School (Credit
Recovery)
Santa Ana College - 2900 W. Edinger Ave, 714) 241-5720 https:/ /www.sac.edu/Conti !Adult High School School of Continuing Santa Ana, California nuineEducation/Programs/P Diploma Program Education 92704 t::1ues/HiehSchool .asox
2 Locations - Centennial
Education Center & Santa
1Ana College
B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed.
The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics, such as, time management, test-taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals. 12 EXHIBIT 1
City Council
10 –
35 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors at SAUSD to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services.
7. Preparation for Postsecondary Education and Training (3 pages max):
Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F.
A. Special consideration for organizations that offer preparation for postsecondary education and training in high-demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team {Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example,
• Micro Center $15.50 + Benefits
• Daikin AC $15.50
• Providence Speech $15.50 + Benefits
B. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in-demand occupation.
OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/ Ad min State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. This year, OCCTAC is also partnering with Janneth Linnell from Rancho Santiago Community College, Childcare Development Services to provide youth with work experience, internships and jobs in Childcare Career pathways. They are in high demand for hiring Instructional Assistants! C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s).
Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life! Please see below a pathway that we have 13 EXHIBIT 1
City Council
10 –
36 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
created at our agency to assist and lead our WIOA participants.
Pathway for Post-Secondary Education
Participants will;
1. Meet educational counselor and identify interest and possible careers.
2. Research Necessary education and courses to reach a particular career.
3. Visit different campuses and apply to the ones they feel the most comfortable.
4. Take placement exams after being accepted to his or her school. 11 5. Research major and mi�rements for achievement
�
6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) 11 7. Create educational p�egistration to courses.
D. Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager, career and educational counselors meet regularly with each WIOA youth to discuss job leads, employment opportunities and post-secondary education.
The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post-secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post-secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens.
E. How will your organization expose youth to the various post-secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. 14 EXHIBIT 1
City Council
10 –
37 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
F. Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College and Rancho Santiago Community College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty.
Please see below (Table 8) for a brief description of these certificate programs.
Table 8 - State Certificate Programs at OCCTAC in partnership with the Santa Ana College PROGRAM Brief DESCRIPTION Days/Times
Office Clerk This program prepares students for an in-depth training in executive Monday - Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit, competency-based format promotes success in a high Courses are employment occupational field. The program develops skills in offered various research, report and correspondence preparation, advanced days/times computer software applications, database management, interactive during the week presentations, customer service and telephone techniques, and other (morning, advanced office procedures. afternoon and
• Keyboard 1 evenings)
• Intro to Windows
• Intro to Word
• Intro to Excel
• Employability Skills
• Navigating the Internet
Child Care Worker This program trains students in the field of early childhood and Monday - Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare facility, such as preschool, etc. Courses are Students learn business skills, early childhood care and development, offered various health information required for licensing, and skills necessary for days/times successful operation of a childcare business. during the week In order to earn their State Certificate and obtain a County of Orange (morning, license, students must take the following courses: afternoon and • Early Childhood Care and Development evenings) • Health Education for Childcare Providers • Employability Skills
• How to Start a Small Business
• Business Practices for Family Child Care Providers
G. Include data and research that supports the industries or pathways listed above.
According to O Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks
43-6013.00 Medical Secretaries
43-3021.00 Billing and Positing Clerks
According to O Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well.
39-9011.00 Child care worker
15 EXHIBIT 1
City Council
10 –
38 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
25- 2011.00 Preschool Teachers, except special education.
H. Include Letters of Intent from training agencies as Attachment G.
Please see letters of Support/Intent from Rancho Santiago Community College, Health Clinics and the City of Santa Ana, Downtown Businesses.
In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate.
This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in this field. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. Our youth will also attain work experience, internships and jobs at the Health Clinics that have partnered with OCCTAC.
8. Tutoring (1 page max}:
Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills.
We will also use the electronic version, as required.
I. Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants! Every year at least 80% of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals.
16 EXHIBIT 1
City Council
10 –
39 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
9. Mentoring (1 page max):
J. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre-Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education, Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition, the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professionals regarding the various career and educational paths that youth are interested in pursuing.
K. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc. Two years ago, OCCTAC started a Mental Health Clinic and currently operates full-time with mental healthcare funding from the County or Orange, Health Care Services. In addition, we will continue to collaborate with all our previous community partners, including OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges.
L. Will your organization offer mental health services or referrals to mental health agencies? As stated above, OCCTAC runs a Mental Health Clinic now, and will continue to offer mental health services to our WIOA youth and family members, as well as refer to our community partners.
M. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed.
10. Workshops:
0. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. 17 EXHIBIT 1
City Council
10 –
40 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly.
Starting in September 2023 and ending in July 2024.
OCCTAC Training Series:
• Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. • Life Skills: This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample.
1. Financial Literacy/ Budget Management - These are one of the most basic and important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses.
2. Entrepreneur Skills Training - This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration.
3. Labor Market Information - This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to their skills and abilities.
4. Family Planning - A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities.
S. Worker's Rights/Labor Laws - Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee.
6. Analytical Skills at the Workplace - All WIOA youth will be provided with a task analysis and literacy analysis, skills assessments, job profiling, and pre-employment work skills. Each of these 18 EXHIBIT 1
City Council
10 –
41 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future.
7. Health Resources - Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe, and how to obtain medical services.
Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed.
8. Professional Communication/Public Speaking Skills -All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections.
9. Navigating the Workplace - Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation.
11.Civic Engagement and/or Leadership Development
A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe. - Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community!
B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity - All WIOA youth are encouraged to participate in our leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year!
12. Supportive Services:
A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. - Yes. All youth will be provided with supportive services during all phases of the WIOA program. Supportive services are available to 19 EXHIBIT 1
City Council
10 –
42 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services.
WIOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available):
1. 30 day bus passes: Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals
2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals
3. Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license.
4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as:
planners, USB drives and backpacks. For students who have entered post-secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off.
5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc.
6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of $50 payment to institution/childcare provider of their choice. This will enable them to participate in WIOA activities and/or accomplish employment or educational goals.
B. Include the Supportive Service Policy as Attachment I.
Please see attached OCCTAC Supportive Services Policy for more specific details.
13. Incentives (1 page max}:
A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. - Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education.
B. Include the Incentive Policy as attachment H.
Please see Incentive Policy as attachment H.
14.Follow-Up Services (3 pages max}:
Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 1st, 2nd, 3rd, and 4th quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services.
A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-monthfollow up period. Please see below Table 9 for follow-up services. 20 EXHIBIT 1
City Council
10 –
43 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
TABLE 9 - Follow Up Services
Services
30 day 60 day
Case Monthly Monthly
Management and as and as
(Updates and needed needed
Meetings)
Educational Monthly Monthly
Counseling and as and as
(Updates and needed needed
Meetings)
Employment As Needed As Needed
Services (Job
Development
(Meetings)
Credential Services As Needed As
(Registration) Needed
Supportive Service As funds As funds
(Transportation) Allow Allow
Supportive Services As funds As funds
(School Materials) Allow Allow
Referrals (Housing, As Needed As
Mental Health, Food Needed
Distributions, Health,
Counseling, other )
Follow-Up Period
1st Quarter 2nd Quarter
Monthly Quarterly
and as and as
needed needed
Monthly As needed
and as
needed
As Needed As Needed
As As Needed
Needed
As funds As funds
Allow Allow
As funds As funds
Allow Allow
As As Needed
Needed
3rd Quarter
Quarterly
and as
needed
As needed
As Needed
As Needed
As funds
Allow
As funds
Allow
As Needed
4th Quarter
Quarterly
and As
needed
As needed
As
Needed
As
Needed
As funds
Allow
As funds
Allow
As Needed
B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. - All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed, and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail during the 2nd, 3rd, and 4th quarters to get updates from youth on post-secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move forward in their employment.
C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. - The following Table 10 indicates how often the WIOA staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post-secondary education.
21 EXHIBIT 1
City Council
10 –
44 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
TABLE 10 - Frequency of Follow up Services
Services Follow Up Period
30 day 60 day l't Quarter 2nd Quarter 3rd Quarter 4th
Quarter
Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed
Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed as needed as needed and as and as
needed needed
Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed
Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed
Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume, cover letter,
applications, follow calls,
Interview assistance etc.)
Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time
registration, transferring etc.)
D. Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category.
TABLE 11- Support Services/Incentives for WIOA participants during Follow-up:
Incentives Benchmarks
Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment
30 day Buss pass, 30 day Buss
Supportive ACCESS Coupons, pass or Gas
Service Gas card - Academic card
Supplies
$150 for registering $200 for
Education to fall or spring obtaining Post-
classes secondary
credential.
$50 for obtaining
secondary school
credential.
$80 for $150 for $200 for every quarter
Employment scheduling and obtaining they are employed as attending employment. funds allow
Interview. Work related
Portfolios, clothing and
professional tools
attire.
22 EXHIBIT 1
City Council
10 –
45 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
E. How often will the youth be engaged or receive service during the follow-up period. - All Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the pt quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis.
However, youth are encouraged to engage as frequently as possible with the WIOA staff! Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis.
15. WIOA Performance Indicators
A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators:
1. How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit.
Month Employment Education
May Mock Interview Session - Start Research classes to register for Job Search Summer- Meet With Educational
Counselor
June Start Appling to different Register for summer classes - Meet positions - Meet with case with
Educational Counselor
manager
July Apply to different positions and Research classes to register for Fall follow up calls - Meet with Case Session - Meet With Educational Manager Counselor
August Set up Interviews and continue to Register for Fall Classes - Meet With send out Applications - Meet with Educational Counselor - incentives Case Manager - provide provided to youth who register for Incentives to those who set up classes
interviews
September Practice interview Skills and meet Register for 8 week courses - Meet with Case Manager - Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes
October Continue to meet with Case Classes in session
Manager & job Developer as
needed
November Continue to meet with Case Research classes to register for Manager & job Developer as Intersession - Meet with educational needed counselor as needed
December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring - Meet with educational job counselor as needed
23 EXHIBIT 1
City Council
10 –
46 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
2. How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 4th quarter after exit.
Month Employment Education
January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- incentive provided to youth Needed who register for classes
February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth Needed who register for classes
March Provide youth Incentives for Classes in Session
having been employed for 3
consecutive months
April Set appointments with Case Classes In Session
Manager and Job Developer as
Needed
May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations
Needed
June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes
consecutive months
3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter.
4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit.
At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report. The Counselors will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the pt year of the program, the Counselors will meet with the participants, and re-enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up. 24 EXHIBIT 1
City Council
10 –
47 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher.
6. Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites.
16. Prior Outcomes
A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for more than 15 years! Please see below our outcomes for years 2012- 2018. During COVID19 years, OCCTAC had great challenges with our Youth with disabilities.
However, this past year we were able to recruit as many youth as in previous years now that the pandemic has been more under control. OCCTAC is committed to continuing to provide excellent programs as in previous years. We do not have current outcomes, but can provide to the Grants Committee, if required.
OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA)
Common Measures 2012-13 2013-14 2014-15 2015-16 2016-17 2017- 18 Increased Literacy/ 74% 95% 100% 100% 89% 73%
Numeracy Skills
Entered Employment or 95% 73% 72% 75%? 80% 89%
Post-Secondary
Attained Credential/ 82% 67% 93% 100% 65% 89%
Diploma/Certificate
17.Fiscal Competency
A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. 25 EXHIBIT 1
City Council
10 –
48 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center {OCCTAC) Youth Employment Program
After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget.
8. Attach a copy of the organization's procurement policies and procedures as Attachment I. Please see attached OCCTAC's Procurement Policies and procedures.
C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC:
• Accounting Method: OCCTAC utilizes a modified accrual-based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122}. OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts} that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise} resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting.
• Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation. The Board shall review all write-offs from uncollectible accounts receivables. • Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check} has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For 26 EXHIBIT 1
City Council
10 –
49 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC} Youth Employment Program
Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in-box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet.
• Disbursements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre-numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash".
All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials.
Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." • Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member.
• Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Accounting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License /Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure--lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times.
D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement.
E. Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including:
(1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fund raising. OCCTAC 27 EXHIBIT 1
City Council
10 –
50 7/1/2025
2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program
continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners.
In addition, and as part of the OCCTAC's long-term sustainability plan, the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2) fund raising, and (3) social enterprise ventures.
F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.) versus the percentage of overhead and administrative costs.
46% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2019- 2020.
G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S).
Please see Financial Audit for year ending 2018.
18. Additional Attachments
A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W.
Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 28 EXHIBIT 1
City Council
10 –
51 7/1/2025
QC C HILDREN'S
THERAPEUTIC ARTS
2215 North Broadway, Santa Ana, CA 92706 (714) 547 - 5468 www.occtac.org Youth Employment Program Supportive service
GAS CARD acknowledgement & POLICY form
2025-2026
Policy for Use of GAS CARD
PURPOSE OF THE POLICY
Youth Employment Program
Participants who qualify to receive a monthly Gas Cad:
• Participants are eligible to receive one monthly gas card in the amount of $50.00. • Participants must request a gas card in a timely manner. • NO replacements will be issued in the event the gas card is lost. • Participant must provide itemized receipt(s) totaling the amount provided within 30 days in which the gas card has been provided and/or before receiving additional gas cards.
• The receipt(s) must be returned to a YEP Staff member in person. If the participant is unable to provide the receipt(s) in person, the participant must provide a copy of the receipt(s) via text message or email to a YEP staff member. • Failure to provide proof of receipt(s) will result in future loss of privilege to receive a gas card.
AGREEMENT
I, ___________________ _, have read the statement above and I fully understand and will adhere to the requirements and expectations to receive gas cards from the Youth Employment Program at OCCTAC.
Participant's Signature: ___________ _ Date: _____
_
EXHIBIT 1
City Council
10 –
52 7/1/2025
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway <ID Santa Ana, CA 92706 <ID 714.547.5468@ Fax 714.564.9690@ www.occtac.org Purpose:
Procedures:
Eligibility:
Supportive Services Policies and Procedures
Current and Follow-Up Participants
WIOA Program 2025- 2026
To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of their WIOA goals and OCCTAC's WIOA program.
Supportive services are available to those identified as approved WIOA participants; have limited resources to meet basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff.
Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCTAC Director. Provision of supportive service is not an entitlement.
Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff
Availability of Funds and Assessment of Need:
The fiscal advisor or the accounting clerk and the Executive Director will ve1ify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis.
Initial assessment on need will be determined by the Case Manager and will be reviewed regularly.
Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes.
Transportation Assistance Guidelines:
After identifying the need for transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes.
Revised: 07/10/2024
EXHIBIT 1
City Council
10 –
53 7/1/2025
QC C HILDREN'S
THERAPEUTIC ARTS
2215 N Broadway ® Santa Ana, CA 92706 ® 714.547.5468 ® Fax 714.564.9690 ® www.occtac.org Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the paiiicipant loses his/her bus pass, gas card or ACCESS coupon book.
Documentation and Receipt Requirement for gas cards:
1. The paiiicipant must provide itemized receipt(s) totaling the amount provided within 30 days that the gas card is provided and/or before receiving additional gas cards, and the itemized receipt(s) must then be included in the participant's file. If not returned, no additional suppo1iive services may be provided.
2. The case manager must perform and record in CalJOBS case note if a participant fails to return the receipts for the gas cards; the case manager must contact the paiiicipant requesting the missing receipts and explain that no further supportive services will be provided until the missing receipts are received in full; and
3. If the receipts are not provided, send a follow-up letter within five (5) business days to the pa1iicipant requesting the receipts and notifying the paiiicipant that no further supportive services will be provided until all receipts are received. A copy of this letter must be kept in the participant's file.
Fingerprinting-Live Scan and TB Test:
Paiiicipants who work with children and are placed in an educational setting will be required to
undergo Fingerprinting-Live Scan through the Department of Justice and show a cleared TB Test.
This supportive service will be available for patiicipants on a case-by-case basis and determined by the case manager.
Work and School Related Materials:
A paiiicipant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment.
Child/Dependent Care:
After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes. 2 Revised: 07/10/2024
EXHIBIT 1
City Council
10 –
54 7/1/2025
QC C HILDREN'S
THERAPEUTIC AR TS
2215 N Broadway® Santa Ana, CA 92706 W 714.547.5468 ® Fax 714.564.9690 ® www.occtac.org Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon receiving an invoice.
Participants may receive assistance with childcare or dependent care, which will enable them to pai1icipate in activities. Childcare will be limited to a maximum of $75.00 per month per child/dependent. Suppo11ive service available to all youth that emolled in the program as pregnant or parenting youth.
Other:
Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 3 Revised: 07/10/2024
EXHIBIT 1
City Council
10 –
55 7/1/2025
QC C HILDREN'S
THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Purpose:
Work Experience Policy
WIOA Program 2025 - 2026
To establish guidelines for the WEX youth paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA).
Eligibility & Customer Profile:
WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests.
Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off-site.
General Information:
Lunch and Breaks: WEX youth must take a½ hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours.
Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work.
W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are 1 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
56 7/1/2025
OC C HILDREN'S
THERAPEUTIC AR TS
2215 N Broadway • Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occtac.org Work Hours
responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address.
Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance.
Work Hours: On average WEX youth will work between 4-15 hours a week. Additional hours will be made available to participants who seek more hours, should they remain unclaimed/unused by other participants. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime.
Ages 14-15 Ages 16-17 Ages 18+
• 7am-7pm from • Sam-10 pm when Any time
Labor Day to June 1 there is school the
• Not during school next day
hours • 5am-12:30am when
• 7am-9pm, from June there is no school
1 to Labor Day the next day
Maximum hours 18 hours a week but not 29 hours a week, but 29 hours when school in over:
session • 3 hours a day on
school days
• 8 hours a day
Saturday-Sunday
and holidays
Maximum hours • 29 hours a week
when school not in • 8 hours a day
session
not over:
• 4 hours a day
Monday- Thursday
• 8 hours a day
Friday-Sunday and
holidays
• 29 hours a week
• 8 hours a day
29 hours
2 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
57 7/1/2025
QC C HILDREN
1 S
THERAPEUTIC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Timecards and Sign in Sheets: Worksite will have a binder or designated location on-site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial after every shift.
Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in-person or through a pre-approved electronic signature program.
At the end of every month, youth must turn in sign-in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite.
Paycheck Information: WEX youth will receive payment on the 15th of every month.
Duration and Length of WEX Activity:
Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager.
Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver
approval.
Rate of Pay and Payment:
During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked.
3 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
58 7/1/2025
QC C HILDREN
1 S
THERAPEUTIC ARTS
2215 N Broadway• Santa Ana. CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite Review:
Worksite review will occur during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment.
OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite.
Staff is to do one visit halfway through training.
If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite.
Allowable Expenditures:
WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for-profit or non profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate.
Allowable expenditures beyond wages may include the following:
• Classroom training or the required academic education component directly related to the work experience.
• Professional development training related to work experience. • Orientation sessions for WEX youth and employers.
• Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals.
• Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. 4 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
59 7/1/2025
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite approval Procedures:
Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training.
OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth.
1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant.
2. The on-site supervisor must agree to abide by the rules indicated in the worksite training agreement
3. The on-site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On-site supervisor must agree to any edits suggested by OCCTAC Staff.
4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX.
5. Not Approved: If the worksite or the on-site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX.
Agency Worksite Agreement Procedures:
The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure.
Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement 5 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
60 7/1/2025
OC CHILDREN'S
THERAPEUTIC AR TS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org and complete the documents before the WEX youth's first day of training.
Worksite training agreement includes:
a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA
b) Worksite training agreement
c) WEX youth responsibilities
d) Training plan and worksite schedule.
Staff Roles and Responsibilities:
A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant.
B. Complete Agency Worksite Agreement with worksite
supervisor. See Agency Worksite Agreement Procedures (page 6).
C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth.
D. Complete a minimum of three worksite reviews as outlined in Worksite review (page 4).
E. Provide age appropriate work sites.
F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations
G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary
H. Assist with job placement at conclusion of WEX training.
I. Educate WEX youth on health and safety and make safety plan in case of injury.
WEX Youth Roles and Responsibilities:
A. Be willing to commit to learning and working hard
B. Be willing to follow work hours, instructions, work policies and rules
6 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
61 7/1/2025
QC C HILDREN'S
THERAPEUTIC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month.
D. Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff
E. Communicate any inappropriate behavior of work related issues to OCCTAC staff
F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work.
G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at
worksite.
H. Abide by responsibilities outlined in the worksite training agreement.
Worksite Supervisor Roles and Responsibilities:
A. Be willing to train and mentor the WEX youth
B. Be willing to complete quarterly evaluations of WEX youth performance.
C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level.
D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite.
E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement.
7 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
62 7/1/2025
OC CHILDREN'S
THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section (page 1).
H. Be ADA compliant
I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws 8 Revised: 07/01/2024
EXHIBIT 1
City Council
10 –
63 7/1/2025
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway iID Santa Ana. CA 92706 iID 714.547.5468 iID Fax 714.564.9690 I]) www.occtac.org Purpose:
Procedures:
Incentive Policy and Procedures
WIOA Program 2025- 2026
To establish guidelines for providing incentives to participants who successfully commit, and complete goals established during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program.
All incentives are available to those identified as approved WIOA participants.
WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a Target gift card. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff.
All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes.
Summary of incentives:
Current
Enrolling in GED Program
Completed a course (minimum 72 hours} in GED
program (see details/restrictions}
Secondary School Perfect Attendance (see
additional details/restrictions}
Received Credential/Diploma/GED
Enrolled in Post-Secondary
Education/Vocational School
Basic Skills Deficient: Increase in EFL
Employment: Submitting 5 applications (see
additional details/restrictions}
Employment: Obtaining employment
Employment: Retaining employment (see
add itiona I details/restrictions}
$100
$80
$100
$200
$150
$100
$80
$150
$200
1 Revised: 05/14/2024
EXHIBIT 1
City Council
10 –
64 7/1/2025
QC C HILDREN'S
THERAPEUTIC AR TS
2215 N Broadway® Santa Ana, CA 92706 ® 714.547.5468 ® Fax 714.564.9690 ® www.occtoc.org Worksite: Monthly perfect
attendance/punctuality
Follow-Up
Received credential in Secondary/Post-
Secondary School/GED:
Enrolling in GED Program
Completed a course (minimum 72 hours) in GED
program (see details/restrictions)
Enrolling in Post-Secondary Education
Employment: Submitting 5 applications (see
additional details/restrictions)
Employment: Obtaining Employment
Employment: Retaining Employment (see
additional details/restrictions)
Incentive descriptions:
HS Dropouts:
$SO
$200
$100
$80
$150
$70
$150
$200
Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $100.00 gift card. For every course (minimum 72 hours) they complete within the GED program, while enrolled in all phases of the WIOA program, both current and follow-up participants will be eligible to receive an $80 gift card. Current participants will be eligible to receive a $200 gift card for obtaining their GED/Diploma, follow-up participants will be eligible to receive a $150 gift card upon obtaining their GED/Diploma. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits in a timely manner.
Youth in Secondary Education:
Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of 2 Revised: 05/14/2024
EXHIBIT 1
City Council
10 –
65 7/1/2025
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway® Santa Ana, CA 92706 ® 714.547.5468 ® Fax 714.564.9690 ® www.occtac.org obtaining a credential for finishing their secondary education in a timely manner.
Because this is a high demand credential by employers, we want to use this incentive as a way to help them secure and achieve employment goals.
For Current youth: Gift Card incentive will be $200
For Follow-up youth: Gift Card incentive will be $150. Must be completed before the last day of the 4th quarter after Exit.
Attendance: Youth in secondary education will receive a $100 Gift Card incentive per semester for achieving at least 1 month of consecutive perfect attendance.
This is to encourage school attendance and progress towards obtaining their HS Diploma.
Basic Skills Deficient (BSD) Youth:
WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills, youth will receive a $100 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject.
Employment for Currently Enrolled Youth:
To motivate youth to complete their employment goals, participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion:
• Submitting 5 applications: $80 Gift Card incentive (valid once per month maximum $320)
• Obtain employment: $150 Gift Card incentive
• Employed for 6 consecutive months: $200 Gift Card incentive Employment for Youth in Follow-Up:
• Submitting 5 applications: $70 Gift Card incentive (valid once per month maximum $280)
• Obtain employment: $150 Gift Card incentive
• For 6 consecutive months employed: $200 Gift Card incentive Post-Secondary Education for Currently Enrolled Youth:
Participants are encouraged to complete their goals toward post-secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $150 Gift Card 3 Revised: 05/14/2024
EXHIBIT 1
City Council
10 –
66 7/1/2025
QC C HILDREN'S
THERAPEUTIC ARTS
2215 N Broadway ® Santa Ana, CA 92706 ® 714.547 .5468 ® Fax 714.564.9690 ® www.occtac.org incentive if they have enrolled in post-secondary education or vocational school.
Participants will be eligible to receive a $200 gift card for obtaining a credential/certificate such as Associates, Bachelors, or vocational certificate.
Post-Secondary Education for youth in Follow up:
• Obtaining a Credential/Certificate: $200 Gift Card incentive • Enrolling for post-secondary education/vocational: $150 Gift Card incentive
4 Revised: 05/14/2024
EXHIBIT 1
City Council
10 –
67 7/1/2025
AGENCY PERFORMANCE PLAN 2025-2026
Orani?e Countv Children's Therapeutic Arts Center
WIOA YOUTH POPULATION
Youth Population Ages # of Youth to be Served
In-School 16-18 5
Out-of-School (80% minimum) 16-24 20
TOTAL NUMBER OF YOUTH TO BE SERVED 25
PROJECTED ENROLLMENTS & EXPENDITURES
(NOTE: 80% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2025) Quarter # of Enrollments
per Quarter Esti mated Expenditures per Quarter
2nd (100% Enrollment Required)
TOTAL
14 WIOA ELEMENTS
mark a "x" next to the elements provided in your
program
1. Tutoring, study skills training, dropout prevention
strategies
2. Alternative secondary school services or dropout
recovery
3. Paid & unpaid work experience that have
academic and occupational components, which may
include: summer employment, pre-apprenticeship,
internships & job-shadowing, or On-the-Job training
(20% of funds must be used for this element)
4. Occupational skills training-priority for
recognized credentials aligned with sectors in
demand
5. Education offered concurrently with workforce
preparation activities
6. Leadership development-community service &
peer centered activities
7. Supportive Services
8. Adult mentoring
9. Follow-up services for not less than 12 months
after exit (required)
10. Comprehensive guidance & counseling drug &
alcohol, etc.
11. Financial literacy
12. Entrepreneurial skills training
13. Labor marker information-career awareness and
50,000
65,000
67,500
67,500
$250,000
PERFORMANCE MEASURES
(Projected Benchmarks
subject to change
Baseline=BL)
1. % of Participants who are in education/training,
or in unsubsidized employment during the 2nd
quarter after exit
Benchmark: 67%
2. % of Participants who are in education/training,
or in unsubsidized employment during the 4th
quarter after exit
Benchmark: 65%
3. The median earnings of Participants in
unsubsidized employment during the 2 nd quarter
after exit
Benchmark:$4,400
4. % of participants who, during the program, are in
education or training that leads to a recognized
postsecondary credential or employment AND
who are achieving measurable skill gains
Benchmark: 58%
5. % of Participants who obtain a recognized
postsecondary credential or secondary diploma
during participation OR within 1 year after exit
Benchmark: 50.2%
6. Effectiveness in serving employers
Benchmark: BL*
exploration *Pending further State and Federal guidance.
14. Activities to help youth prepare for and
transition to postsecondary education
EXHIBIT B 1
EXHIBIT 1
City Council
10 –
68 7/1/2025
COMPLAINT HANDLING
UNDER THE
Workforce Innovation Opportunity Act
Santa Ana Local Workforce Development Area
Revised May 20, 2019
EXHIBITC
EXHIBIT 1
City Council
10 –
69 7/1/2025
I.
Table of Contents
Information Regarding Complaints _________________ 3
A. Nondiscrimination and Equal Opportunity Complaints ________ _ 3
1. Policy Statement ____________________ 3
2. Civil Rights ______________________ 4
3. Nondiscrimination laws under WIOA 4--------------
4. How to File Your Complaint __________________ 5
B. Criminal Complaints ____________________ 6
II. General Procedures for Handling Non-Criminal Violations of the Act _____ 6 Ill. Procedures for Handling Complaints at the LWDA LeveI _________ 8 IV. Procedures for Handling Complaints at the State Level 12 ---------- V. Procedures for Handling Discrimination Complaints by Participants 15 ----- VI. Procedures for Handling Disability Complaints by Participants _______ 17 GLOSSARY OF WIOA TERMS ___________________ 20
2 EXHIBITC
EXHIBIT 1
City Council
10 –
70 7/1/2025
I. Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment.
In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race,
color, religion, sex, national origin, age, disability, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA.
3 EXHIBITC
EXHIBIT 1
City Council
10 –
71 7/1/2025
Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs.
This means that - for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program.
• Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination.
You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled confidentially.
3. Nondiscrimination Laws under WIOA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons' age 40-70.
The Rehabilitation Act of 1973
4 EXHIBITC
EXHIBIT 1
City Council
10 –
72 7/1/2025
Prohibits discrimination based on disability.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VI I of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No. 11375
Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened.
d. Give the name and addresses of all persons who were present or who had anything to do with the matter .
... Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief,
retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with:
5 EXHIBITC
EXHIBIT 1
City Council
10 –
73 7/1/2025
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you.
It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case.
B. Criminal Complaints
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INNOVATION OPPORTUNITY ACT
Santa Ana Local
Workforce Development Area
801 W. Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714 )565-2600
In accordance with the WIOA and the implementing code of Federal section 667.600 ....
Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor."
II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 EXHIBITC
EXHIBIT 1
City Council
10 –
74 7/1/2025
recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons.
These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA.
A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint procedures:
1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing.
An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met.
7 EXHIBITC
EXHIBIT 1
City Council
10 –
75 7/1/2025
A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein.
5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor.
6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the L WDA grant recipient's procedures are not in compliance with the State's procedures.
Ill. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints
Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints
made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated;
8 EXHIBITC
EXHIBIT 1
City Council
10 –
76 7/1/2025
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation.
The absence of any of the requested information shall not be a basis for dismissing the complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an
informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed.
d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with:
Jennifer Sommers
Sr. Personnel Analyst - EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714) 64 7-5348
9 EXHIBIT C
EXHIBIT 1
City Council
10 –
77 7/1/2025
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint.
The hearing notice shall be in writing and contain the following information:
a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer. c. A statement( s) of the alleged violation( s)
d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented.
1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing.
10 EXHIBIT C
EXHIBIT 1
City Council
10 –
78 7/1/2025
4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first.
5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state ( or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing.
9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel.
11 EXHIBITC
EXHIBIT 1
City Council
10 –
79 7/1/2025
D. Record of Hearing
An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three year period after the grant has been officially closed out.
The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used.
E. Establishment of Complaint Procedures
In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include:
1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600.
IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the L WDA grant recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBITC
EXHIBIT 1
City Council
10 –
80 7/1/2025
established at the LWDA level and shall issue a decision based on the information contained therein.
Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWDA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information:
a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
13 EXHIBITC
EXHIBIT 1
City Council
10 –
81 7/1/2025
If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following:
a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA
c. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed.
d. A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and
one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review.
14 EXHIBITC
EXHIBIT 1
City Council
10 –
82 7/1/2025
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing.
V. Procedures for Handling Discrimination Complaints by Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A).
15 EXHIBITC
EXHIBIT 1
City Council
10 –
83 7/1/2025
!PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS!
No later than
180days of
alleged
discrimination
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from
date
LWDA decision
should have been
issued.
Handling of complaints filed at LWDA level arising in connection with WIOA proqrams operated by L WDAs
Informal Resolution Process
Filing of Complaint/Request for Hearing
Notice of Hearing issued by LWDA
I
Hearing Conducted
I
LWDA Decision within 60 days
Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review
I
Governor's Decision issued by State Review Panel
If no decision issued by State Review Panel
Appeal to DOL
16 EXHIBITC
,--
,--
EXHIBIT 1
City Council
10 –
84 7/1/2025
2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures.
4. Complainants must file their complaint directly with:
Jennifer Sommers
Sr. Personnel Analyst - EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714) 647-5348
VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the
Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint.
A. Procedures at the LWDA Level
1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference.
3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA.
17 EXHIBITC
EXHIBIT 1
City Council
10 –
85 7/1/2025
2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review.
4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C
EXHIBIT 1
City Council
10 –
86 7/1/2025
!PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than
180days of
alleged
discrimination
Filed within 30
days of
LWDA/State
Decision or 90
days from date of
initial filing of
complaints
I
I
I
Filing of complaint on the basis of Disability with LWDA I
Informal Resolution
If no resolution reached
Request for Hearing
Notice of Hearing I
Hearing Conducted I I I LWDA Decision f-
Unsatisfactory Decision or No Decision
I State Review
I I
I Governor's Decision L
L___ ______ ___,I
Appeal to Assistant Secretary Department of Labor
19 EXHIBIT C
,__ Day 1
Day /45 Day
60 Days
EXHIBIT 1
City Council
10 –
87 7/1/2025
GLOSSARY OF WIOA TERM
AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds.
APPLICANT - An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant.
ASSESSMENT - Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process.
CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON - The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION - In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment.
ELIGIBLE NON-CITIZEN - Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER - An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended.
GRIEVANCE - An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice .
INDIVIDUAL WITH A DISABILITY - Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment.
INTAKE - Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs.
JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR.
20 EXHIBITC
EXHIBIT 1
City Council
10 –
88 7/1/2025
JURISDICTION - Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT - Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services.
21 EXHIBITC
EXHIBIT 1
City Council
10 –
89 7/1/2025
Budget Form 2025-2026
Organization Name: Administrative Total
OC Children's Therapeutic Arts Cost (Not to Program Total WIA Cost Match/In Kind Exceed 15%) Cost
Personnel Salaries
1. Program Coordinator .88 FTE Exe. Director $90,000
35 weeks $28/hr. 35 hrs. per wk. $34,300.00 $34,300.00
2. Career Counselor & Case Manager .88 FTE
4 7 weeks $24/hr. 30 hrs. per wk. $33,840.00 $33,840.00 Office Manaaer $40,000
3. Job Developer & Case Manager .63 FTE
47 weeks $23/hr. 25 hrs. per wk. $27,025.00 $27,025.00 Accountant $30,000
4. Technology Instructor .50 FTE
31 weeks $30/hr. 15 hrs. per wk. $13,950.00 $13,950.00
5. Arts Instructor .25 FTE Program Staff $90,000
31 weeks $28/hr. 5 hrs. per wk. $4,340.00 $4,340.00
6. Literacy Coach .33 FTE
31 weeks $21/hr. 10 hrs. per wk. $6,510.00 $6,510.00
7. Numeracy Coach .30 FTE Child Dev. Certificate
31 weeks $21/hr. 10 hrs. per wk. $6,510.00 $6,510.00 $70,000 Personnel Benefits
·" -
1. Program Coordinator $3,601.50 $3,601.50 $9,450
2. Career Counselor & Case Manager $3,553.20 $3,553.20 4,200
3. Job Developer & Case Manager $2,837.63 $2,837.63 $3,150
5. Technology Instructor $1,464.75 $1,464.75
6. Arts Instructor $455.70 $455.70 $9,450
7. Literacy Coach $683.55 $683.55
8. Numeracy Coach $683.55 $683.55 $7,350
Total Personnel Salaries & Benefits $139,755.00 $139,755.00 $353,600 Oceratina Exoenses
Rent $115,000
Utilities $17,000
Phones $13,000
Internet Fees see phone
Parking Fees $100.00 $100.00 NIA
Security N/A
Maintenance $12,000
Insurance $14,000
Equipment rental fees• N/A
Equipment rental fees• N/A
Vehicle lease* $1,000.00 $1,000.00 NIA
Office expenses (consumables) $1,000.00 $1,000.00 $15,000 Accounting Services $58,000
Legal Services N/A
Auditing Services 12,000
Indirect Cost• $22,445.00 $22,445.00 N/A
Staff Training N/A
Staff Conferences $1,000.00 $1,000.00 N/A
Staff Travel/Mileage $200.00 $200.00 N/A
Participant Wages• $65,000.00 $65,000.00 N/A
Supportive Services• $10,000.00 $10,000.00 N/A
Participant Incentives• $4,000.00 $4,000.00 N/A
Youth Conferences $1,500.00 $1,500.00 N/A
Follow LID 4,000.00 4,000.00
Total Operating Expenses $22,445.00 $87,800.00 $110,245.00 $256,000 GRAND TOTAL (Personnel+ Operating) $22,445.00 $227,555.00 $250,000.00 $609,600.00
EXHIBIT D
EXHIBIT 1
City Council
10 –
90 7/1/2025
WIOA 2025-2026 Grant
Personnel
Coordinator - .88 FTE for 35 weeks: (Benefits Included) 35 hours a week for 35 weeks@ $28.00 per hour
$ 139 755.00
The Coordinator will work 35 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC- WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities.
Also, the coordinator will aid youth during follow-ups, and complete any related documentation.
Career Counselor & Case Manager - .88 FTE for 47 weeks: (Benefits Included) 35 hrs. a week for 47 weeks@ $24.00 per hour
The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/atiistic skills; documenting progress throughout the program; meeting regularly & individually with WlA participants to train on related curriculum; and attending regular team meetings. The Case manager includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WlA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WlA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc.
Job Developer I Case Manager - .63 FTE for 47 weeks (Benefits Included) 25 hours a week for 47 weeks@ $23.00 per hour
The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and providing clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCT AC in provider network ad youth council meetings; organize and attend OCCT AC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc.
Technology Instructor - .50 FTE for 31 weeks: (Benefits included) 20 Hours a week for 32 weeks @ $30.00 per hour:
The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular tern meetings.
Arts Instructor - .25 FTE for 31 weeks: (Benefits Included) IO Hours a week for 32 weeks@ 28.00 per hour:
The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentoring and assisting participants with related work experience placements; observing and monitoring participants with artistic skills; documentation progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. l'!ii!ll�"H11i�f:!1i'l!'•i�•i
EXHIBIT 1
City Council
10 –
91 7/1/2025
Literacy/Instructor - .33 FTE for 31 weeks: (Benefits Included) 13 hours a week for 32 weeks@$21.00
The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA paiticipants and attending regular team meeting.
Numeracy Coach/Instructor - .30 FTE for 31 weeks: (Benefits Included) 12 hours a week for 32 weeks@ $21.00
The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant's learning and mathematical problem-solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings.
Rent $0.00
Utilities $0.00
Phones $0.00
Internet $0.00
Parking Fees $ 100.00
Funds allocated for parking fees at CW A Conference, Trainings, and Campus visits.
Security $0.00
-'-'M-=-a=i=n=te=n=a=n=ce"---------------------------------=-$ 0.00 Insurance
Equipment rental Fees
Accounting Services
Vehicle Lease
Funds Allocated for the rental of 1 bus for Field trip
Bus Rental $1,000
$0.00
$0.00
$0.00
$ 1 000.00
Office Expenses $1,000.00
Office Supplies: as needed for 1 year $300.00.
Office supplies ( copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as needed by WlOA staff members though out the year to assist in administration work, resource information, youth, workshops, meetings, and classes.
Food: as needed for Field Trip and Conference: $200
ii:JIO:lil•i
EXHIBIT 1
City Council
10 –
92 7/1/2025
T ABE Test Material $500
Purchase necessary TABE Test score sheets to asses' students before and after program session.
Legal Assistance
Auditing Services
Staff Training
Staff Conferences
CW A conference registration fee for I or 2 case managers $0.00
$0.00
$0.00
$1 000.00
Staff Travel/Mileage $200.00
Mileage for WJA Staff as needed for I year $200
Mileage reimbursement will be made for WlA Staff for driving to WlA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 25 Participants
Training Stipends (in school - out of school youth) - 20 participants First 10 hours: participants given $125 stipend to participate in program Second 10 hours: participants given$ I 25 stipend to participate in program Third IO hours: participants given $125 stipend to paiticipate in program Fourth 10 hours: participants given $125 stipend to participate in program $ 65,000.00
After stipends completion Months 3 -11: paiticipants are paid $17 .00 per hour for Work based learning ( 4 -15 hours per week or as funds become available)
Supportive Service
Buss Pas/Gas Voucher: As needed for 25 participants
8 bus passes@ 65.55each for 6 months
4 gas cards @$50.00 Each month for 6 months
Funds are allocated for youth who need transportation related support. $4,350.00
$3,150.00
$1,200.00
Work Related supplies: As needed for 25 participants $2,150.00 $10,000.00
Work related and Skills building tools, book, po,tfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies.
Academic Support: As needed for 25 - participants $2,520.00 Tuition Suppo1t for certificates or other related academic programs for 30 participants; books for related course work, tutoring supplies, and college field trips and other academic supplies.
Fingerprinting/TB Test; as needed for 20 participants $980.00 20 fingerprinting@$19.00 each $380.00 and 20 TB test @$30 each $600.00 Funds allocated for Dept. of Justice Cleai·ance & TB test for employment. 11a11i:1•••i
EXHIBIT 1
City Council
10 –
93 7/1/2025
Program Incentives
High School Dropouts
$4,000.00
$80 incentive for every course with a minimum of 72 hours completed leading to a High School Diploma I Youth x 4 modules x $80 $ 320.00
High School Diploma
$200 for obtaining a high school diploma or obtaining a credential. 4 Youth x $200 = $ 800.00
Post-Secondary Education
$150 incentive for registering for Fall or Spring Semester at post-secondary institution. 5 Youth x $150 = $750
Basic Skills Deficient (BSD) Youth
$100 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 9 youth = $900
Employment
$80 incentive for submitting a job application and obtaining a job interview. 6 youth x $80 = $480
$150 incentive for obtaining employment.
5 youth x $ 150 = $750
Youth Conferences
CWA conference registration fee for 1-2 currently enrolled youth Follow up
Indirect Cost
15% de Minimis
Program Documents:
$1 500.00
$4,000.00
$22 445.00
a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day by-day basis and have supervisor sign to confirm time of anival and departure to their activities.
Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail to provide proof of the activities attended. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor.
11:◄:fnli••i
EXHIBIT 1
City Council
10 –
94 7/1/2025
c. WIA Staff Time sheet: Staff will tum in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WlA staff supervisor and administrator intended for WIA program purposes only. 60 % of the budget will be directly spent on youth in the form of paid work experience, stipends, certificates training, college tuition and other support services.
11:◄iim•■•i
EXHIBIT 1
City Council
10 –
95 7/1/2025
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Orange County Children's Therapeutic Art Center
Grantee/Contractor Oroanization
�(}���
Signature
Dr Ana Jimenez-Hami
Name of Certifying Official Signature
Executive Director
Program Title
EXHIBIT E
EXHIBIT 1
City Council
10 –
96 7/1/2025
Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.
EXHIBIT F
EXHIBIT 1
City Council
10 –
97 7/1/2025
(e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code). The contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form.
04/04/2025
Date Program Operator Signature
EXHIBIT F
EXHIBIT 1
City Council
10 –
98 7/1/2025
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS
Name: OC Children's Therapeutic Arts Center
Name of Contractor: Dr. Ana Jimenez-Hami
Contractor Number: A-2025--'----'--'"-"'-==----------
Date: July 1. 2025 - June 30. 2026
The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
2215 N. Broadway. Floor 1. Santa Ana. CA 92706
Address
EXHIBIT F
EXHIBIT 1
City Council
10 –
99 7/1/2025
Certification Regarding
Debarment, Suspension. Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, as amended Non procurement, Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register, Vol. 53, No. 102 (Pages 19160-19211), and subsequently amended in 81 Federal Register 25585.
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently excluded or disqualified;
b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) convicted or had a civil judgment rendered against them for one of those offenses within that time period.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and
d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
OC Children's Therapeutic Arts Center
Grantee/Contractor Organization
Dr. Ana Jimenez-Hami. Executive Director/Founder
Name and Title of Official Authorized to Certify
On Behalf of the Grantee
04/04/2025
Date
EXHIBIT G
EXHIBIT 1
City Council
10 –
100
7/1/2025
INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances.
4. The terms 11covered transaction", 11debarred", 11suspended", 11ineligible", 11lower tier covered transaction", 11participant", "person", 11primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, and Voluntary Exclusion" from the covered transaction unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment.
EXHIBIT G
EXHIBIT 1
City Council
10 –
101
7/1/2025
Assurances & Certifications
Selected prm ider:, ,, ill be required lo sign anti submit ··actua1·· assurances anJ cenilicates as required b) l he Cit: or Santa .1\ na and the Work force De, clop111cnt Board on all contract:..
I recogniLc that I must gi, c assurances for eat:h item bdo\\. Ir I cannot. this proposal ,, i II be automat icall) rejected. !'few 1: i11itiul 1:uc/1 hu.r. � I am authori1.ed b: Ill) Board or Director�. Tru-,tee:,. other legal!: qualilied oi'licer. or as the O\\ ncr 01· this agenc: or business to submit this proposal.
� We are not current!) on an: Federal. State of California. or local Debarrnelll list. \tv.l \\\• "ill prO\icle record� to sho" that "e are li,t:all� �nhcnt. if needed. � We ha,e. or "ill ha,·c. all of the fiscal n1n1rol and accounting procedures nectlccl to ensur�· that \'-.'10;\ runcls 1, ill lK' used as requircd b: la\\ and contract. \.\'c hm e :idditional funding. ourccs and "ill not he depcndem nn \\'IOr'\ funds alone. \\c do or nil! meet the applirnblc Federal, Statt', and local compli:tnce rcquin•ments. The�c include. but arc 1101 limited to:
� Records accur::itel: rellect actual perlonnance.
� Maintain record conlidentialit). as required.
� Reporting financial. participant. and performance data. as required. @ Comp!) "ith State and Federal fiscal and program acti,·it: audits. @ Comp!) ing with F<:.'dcral and State non-discrimination prO\ isions.
I
leeting requirements or Section 50-l of the Rehabilitation Act or 1973.
Meeting requirements of the American·s \\'ith Disabilities Act of 1990. (submit completed surny) Meeting all applicable labor la\\. including Child Labor l.:i,, standc1rds.
Agree to pro, ide a drug fret'" orkplace.
Agree to insure the City of Santa Ana through General Liabilit� Insurance and Automobile Liabilit) Co,·erage in the amount of$1.000.000.00 polic:.
� Agrce to provide all participants" ith Gric\'Hnce Procedure�. f?lJ Agree to insure proposer·s <:.'mployces through 'v\"ork<:.'rs Cumpcnsation Insurance (including pan-time cmplo:ecs)
(;51 Procurement policies and procedures arc in place and mecr l'ederal guidelines.
We will not:
ES] Place a youth in a position th:it ,,ill displace a current employee.
I
Use 'v\'IOA mone) to assist. promoh:. or deter union organizing.
Use funds to emplo) or train of persons in sectarian acti,·ities.
Use l'unds !or :outh in the constrnctil)n. operarion. or maintenance 01·an) pan ora facilit� to be used for sectarian instruction or rdigious \\Orship.
� Use WIOA funds for at:ti, ities that ,,oulcl interfcre "ith m r..:pl.:ice regular academit: requirements for eligible )Outh \\ho are not dropouts.
li!fl Use WIOA funds to carry out programs funded under rhe School-to-\.Vork Opportunities Act of 199-l unless the prog.ram(s) are onl) for youth eligible to participate under WIOA. !ill Use: WIOA mone) under this contract to purchase an: equipment.
I herch�· assure that all of the abo\'C arc true.
Tit It· Date
E.\I IIBIT II
EXHIBIT 1
City Council
10 –
102
7/1/2025
ACORD
®
CERTIFICATE OF LIABILITY INSURANCE I
DATE (MM/DD/YYYY)
� 12/20/2024
�
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain pol icies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Certificate Issuance Team NAME:
Comprehensive Insurance Services rigN�o Ext\: (949) 709-8800 I Fffc. No):
26429 Rancho Parkway South E-MAIL [email protected] ADDRESS:
Suite 120 INSURER(S) AFFORDING COVERA GE NAIC#
Lake Forest CA 92630 INSURER A: Nonprofits Insurance Alliance of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C:
2215 N. Broadway INSURER D:
INSURER E:
Santa Ana CA 92706 INSURER F:
COVERAGES CERTIFICATE NUMBER: All REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ,w POLICY EFF POL,CY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) LIMITS X COMMERCIAL GENERA L LIABILITY EACH OCCURRENCE $ 1,000,000 -D CLAIMS-MADE [81 OCCUR ,._,,..,.,,r-n,;,i;;. IUni-.1'11i;;;u 500,000 - PREMISES (Ea occurrence) $ MED EXP (Any one person) $ 20,000
-A y y 2024-09201 12/21/2024 12/21/2025 PERSONAL & ADV INJURY $ 1,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 R POLICY □ �tir [81 LOG PRODUCTS - COMP/OP AGG $ 3,000,000 OTHER: $0 Deductible $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY (Per person) $
A ,__ OWNED � SCHEDULED y 2024-09201 12/21/2025 AUTOS ONLY AUTOS 12/21/2024 BODILY INJURY (Per accident) $ x HIRED x NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) ,__ >-- $0 Deductible $
X UMBRELLA LIAB
�OCCUR EACH OCCURRENCE $ 1,000,000 ,__ A EXCESS LIAB CLAIMS-MADE 2024-09201-UMB 12/21/2024 12/21/2025 AGGREGATE $ 1,000,000 OED I I RETENTION $ 10000 $
WORKERS COMPENSATION XI �ffi.uTE I I
OTH- SO Deductible AND EMPLOYERS' LIABILITY ER Y/N
B ANY PROPRIETOR/PARTNER/EXECUTIVE
� y 9255171-24 06/05/2024 06/05/2025 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A
(Mandatory In NH) E.L. DISEASE • EA EMPLOYEE $ 1,000,000 If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE • POLICY LIMIT $ Social Service Professional Liability $1,000,000/1,000,000 Aggregate/Occurr A Improper Sexual Conduct Liability 2024-09201 12/21/2024 12/21/2025 $3,000,000/1,000,000 Aggregate/Occurr $0 Deductible
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Santa Ana, its officers, officials, employees, and volunteers are included as Additional Insured per attached endorsement CG2026 & NIAC E131 & NIAC A 1, With respect to claims arising oul of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of The City of Santa Ana, its officers, officials, employees, and volunteers per attached endorsement NIAC E61. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. See attached forms list. Waiver of Subrogation applies per attached endorsement NIAC E26 & 10217.
APPROVED
By Cynthia Mora at 10:-31 am, Dec 23;-2024 CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED tN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Audrey Goodson
AUTHORIZED REPRESENTATIVE 801 W, Civic Center Dr Ste 200 p�-.��-
Santa Ana CA 92701
I
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD EXHIBIT 1
City Council
10 –
103
7/1/2025
POLICY NUMBER: 2024-09201 COMMERCIAL GENERAL LIABILITY
CG 20 26 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization.
Information required to complete this Schedule, if not shown above, will be shown in the A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:
1. In the performance of your ongoing operations;
or
2. In connection with your premises owned by or
rented to you.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section Ill - Limits Of Insurance:
If coverage provided to the additional insured is
required by a
contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
CG 20 26 12 19 © Insurance
Services Office, Inc., 2012 Page 1 of 1
EXHIBIT 1
City Council
10 –
104
7/1/2025
A Head far Insurance. A Heart for Nonprofits.
POLICY NUMBER: 2024-09201
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
PRIMARY AND NON-CONTRIBUTORY
ENDORSEMENT FOR PUBLIC ENTITIES
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
A. SECTION II - WHO IS AN INSURED is amended to include:
4. Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s) on your policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by:
a. Your negligent acts or omissions; or
b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations.
No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public
entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization.
B. SECTION Ill - LIMITS OF INSURANCE is amended to include:
8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy.
C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV· COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following:
4. Other Insurance
a. Primary Insurance
This insurance is primary if you have agreed in a written contract or written agreement:
(1)
NIAC-E61 02 19
That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or