Agenda packet — Santa Ana City Council, November 4, 2025 (part 1 of 5)

City Council and Housing Authority Meeting
Packet
November 4, 2025
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Mayor Pro Tem Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

VisionThedynamiccenterofOrangeCountywhichisacclaimedforour:Investmentin City Council 1 11/4/2025
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request tospeakbydialing*9fromyourphoneoryoumayvirtuallyraiseyourhandfromZoom City Council 2 11/4/2025
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.

City Council 3 11/4/2025
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“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
City Council 4 11/4/2025
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Elizabeth Aracely Serrano v. City of Santa Ana, et al, OCSC Case No.: 302025 01453185CUPACJC
B. Orange County Apartment House Association, Inc. v City of Santa Ana, Orange County Superior Court, Case No. 30202301308094CUJRCXC

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: One matter

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Peter Brown
Employee Organizations:

Service Employees International Union, FullTime Employees Unit (SEIUFT) Service Employees International Union, PartTime NonCivil Service Employees Unit (SEIUPTNCS)
RECONVENE – City Council will reconvene to continue regular City business.

City Council 5 11/4/2025
County Superior Court, Case No. 30202301308094CUJRCXC

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: One matter

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Peter Brown
Employee Organizations:

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Pastor Darrell Durley, Brown Temple ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Proclamation presented by Councilmember Lopez to California Association of Nurse Practitioners declaring November 915, 2025, as National Nurse Practitioner Week CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 2 through 20 and waive reading of all resolutions andordinances
City Council 6 11/4/2025
PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 2 through 20 and waive reading of all resolutions and ordinances.

2. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

3. Minutes from the Regular Meeting of October 21, 2025 Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

4. Appoint Jackeline Jimenez Nominated by Councilmember Phan as the Ward 1 Representative to the Community Development Commission for a Partial Term Expiring December 12, 2028
Department(s): City Clerk’s Office
Recommended Action: Appoint Jackeline Jimenez to the Community Development Commission as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes.)

5. Appoint Karen Rodriguez Nominated by Councilmember Phan as a Tenant Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: Appoint Karen Rodriguez to the Rental Housing Board as a tenant representative and administer the Oath of Office.

6. Appoint Joseph Acevedo Nominated by Councilmember Hernandez as the Ward 5 Representative to the Personnel Board for a Partial Term Expiring December 12, 2028 Department(s): City Clerk’s Office
Recommended Action: Appoint Joseph Acevedo to the Personnel Board as the Ward 5 representative and administer the Oath of Office.

7. Review and Approve the Annual Calendar of City Council Meetings for 2026 Department(s): City Clerk’s Office
Recommended Action: 1. Review calendar of regularly scheduled City Council meetings in 2026.

2. Cancel the regularly scheduled City Council meetings of January 6, 2026, August 18, 2026, and November 3, 2026.

3. Direct staff to post Notice(s) of Cancellation and waive notice to the City Council of saidmeetingsasrequiredbytheGovernmentCode
City Council 7 11/4/2025
Department(s): City Clerk’s Office
Recommended Action: 1. Review calendar of regularly scheduled City Council meetings in 2026.

2. Cancel the regularly scheduled City Council meetings of January 6, 2026, August 18, 2026, and November 3, 2026.

3. Direct staff to post Notice(s) of Cancellation and waive notice to the City Council of said meetings as required by the Government Code.

8. Appropriation Adjustment and Amendments to the Fiscal Year 202526 Capital Improvement Program for Water Improvement Projects (No. 266424, 266425, 26 6426, 266427, 266428) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $25,000,000 of prioryear fund balance in the Public Works Water Revenue, Prior Year Carryforward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (requires five affirmative votes).

2. Approve amendments to the Fiscal Year 202526 Capital Improvement Program to add $2,400,000 of Water Revenue Bond funding for the Large Water Meter Services Program (No.266424), $2,430,000 for the Washington Well Improvements Phase II Project (No. 266425), $6,000,000 for the Citywide Facilities PFAS Improvements Project (No. 266426), $3,110,000 for the Citywide Water Improvements Project (No.266427), and $600,000 for the Fire Hydrant Improvements Project (No. 266428).

9. Purchase Order Contract with All American Asphalt for Asphalt Pothole Repair Services (Specification No. 25100) (General Fund & NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Award a purchase order contract with All American Asphalt for asphalt pothole repair services, in an amount nottoexceed $7,750,000, for a threeyear term beginning December 1, 2025 and expiring November 30, 2028, with provisions for two, oneyear renewal options.

10. Aggregate Purchase Order Contracts with AllPhase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc., and Royal Wholesale Electric for Electrical Components and Supplies (Specification No. 25091) (General Fund & NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Award aggregate purchase order contracts to AllPhase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc., and Royal Wholesale Electric for electrical supplies on an asneed basis in a total aggregate amount nottoexceed $1,050,000, for a oneterm beginning November 4, 2025 and expiring on November 3, 2026, with provisions for four, oneyear renewal options.

11. Agreement with True North Research, Inc. for Scientific Polling and Communications Services (Specification No. 25105) (General Fund)
Department(s): City Manager’s Office
Recommended Action: Authorize the City Manager to execute an agreement with City Council 8 11/4/2025
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Electric Supply, B&K Electric Wholesale, USMILCOM, Inc., and Royal Wholesale Electric for electrical supplies on an asneed basis in a total aggregate amount nottoexceed $1,050,000, for a oneterm beginning November 4, 2025 and expiring on November 3, 2026, with provisions for four, oneyear renewal options.

11. Agreement with True North Research, Inc. for Scientific Polling and Communications Services (Specification No. 25105) (General Fund)
Department(s): City Manager’s Office
Recommended Action: Authorize the City Manager to execute an agreement with True North Research, Inc. to provide scientific polling and communications services in an amount not to exceed $198,250, for a term beginning November 4, 2025 and expiring November 30, 2026, with provisions for two (2), one (1) year extensions. (Agreement No. A2025XXX)

12. First Amendment to the Agreement with Iron Mountain Information Management, LLC for Digital Conversion and Document Imaging Services for the Housing Authority (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a First Amendment that would allow the Housing Authority to increase the amount of the Agreement with Iron Mountain Information Management, LLC for digital conversion and document imaging services by $150,000, for a new total amount not to exceed $292,700 for the current contract term expiring December 31, 2026, and two remaining oneyear extensions (Contingent upon approval of Housing Authority Item # 3) (Agreement No.

A2025XXX).

13. Historic Property Preservation Agreements for the Properties Located at 1412 N.

Louise Street, 2402 N. Riverside Drive, 2556 N. Valencia Street, 433 W. Santa Clara Avenue, and 2520 N. Valencia Street
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s) (Agreement Nos. A2025XXX, A2025XXX, A2025XXX, A2025 XXX, and A2025XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption(s)/Environmental Review Nos. 202569, 202570, 202572, 202575, 202578 will be filed for the project.] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property Owner(s)
Historic
Property
Preservation
Agreement
No.

Address/House Vote by HRC
Ricardo Diaz and
Rebeca Diaz,
husband and wife as
joint tenants
202509 1412 N. Louise
Street
5:0:0:3 (Commissioners
Shipp, Rincon, and Vice
Chair Christy absent)
Steven E. Meese
and Joelle K. Meese,
hbddif
202507 2402 N.

RiidDi
5:0:0:3 (Commissioners
Shipp, Rincon, and Vice
City Council 9 11/4/2025
stuctue(s)(geeetos05,05,05,05
XXX, and A2025XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption(s)/Environmental Review Nos. 202569, 202570, 202572, 202575, 202578 will be filed for the project.] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property Owner(s)
Historic
Property
Preservation
Agreement
No.

Riverside Drive
5:0:0:3 (Commissioners
Shipp, Rincon, and Vice
Chair Christy absent)
Stephen Anthony
Gorgone and
Crishon Maria Preja,
husband and wife, as
Trustees of The
Stephen Anthony
Gorgone and
Crishon Maria Preja
Revocable Living
Trust Dated July 5,
2022
202508 2556 N.

Valencia Drive
4:0:1:3 (Commissioner
Almendral abstaining;
Commissioners Shipp,
Rincon, and Vice Chair
Christy absent)
Property Owner(s)
Historic
Property
Preservation
Agreement
No.

Address/House Vote by HRC
E. Thomas Chappell,
an Unmarried Man 202510 433 W. SantaClara Avenue
5:0:0:3 (Commissioners
Shipp, Rincon, and Vice
Chair Christy absent)
DLKC Investments,
LLC 202506 2520 N.Valencia Street
4:0:1:3 (Commissioner
Almendral abstaining;
Commissioners Shipp,
Rincon, and Vice Chair
Christy absent)

14. Appropriation Adjustment and Agreement Accepting $702,000 from the State Office of Traffic Safety for Selective Traffic Enforcement Program (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Authorize the City Manager to execute an agreement with the State of California, Office of Traffic Safety for the Selective Traffic Enforcement Program for a oneyear period beginning October 1, 2025 through September 30 2026, in an amount not to exceed $702,000 (Agreement No. A2025XXX). 2Approveanappropriationadjustmentaccepting$702000intheOfficeofTraffic City Council 10 11/4/2025

2. Approve an appropriation adjustment accepting $702,000 in the Office of Traffic Safety, Federal GrantIndirect revenue account and appropriate same to the Selective Traffic Enforcement Program expenditure accounts. (Requires five affirmative votes)

15. First Amendment to the Agreement with the Orange County School of the Arts for School Resource Officer Services
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with the Orange County School of the Arts (OCSA) for School Resource Officer (SRO) services to provide OCSA the opportunity to collaborate in the interview and approval process of the assigned officer, and increase the annual contingency amount by $50,000 for Year 2 and 3 totaling $100,000, for a total aggregate amount not to exceed $906,127, during the term of the agreement (Agreement No. A2025XXX).

16. Agreement with KTU&A, LLC dba KTUA to Conduct the Vision Zero Plan Update (Project No. 246904) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with KTU&A, LLC dba KTUA to provide traffic engineering and transportation planning services for the Santa Ana Vision Zero Plan Update in an amount nottoexceed $180,832, for the term beginning November 4, 2025 and expiring November 3, 2026, with provisions for one, oneyear extension (Agreement No. A2025XXX).

17. Agreement with Landscape West Management Services, Inc. to Perform Litter, Debris, and Encampment Removal Services Related to Encampment Delegated Maintenance Agreement with the California Department of Transportation (Project No. 266423) (Specification No. 25116) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Landscape West Management Services, Inc. to perform litter, debris, and encampment removal services within the California Department of Transportation rightofway locations, for a total amount nottoexceed $400,000, for the term beginning November 4, 2025 and expiring June 30, 2027 (Agreement No. A2025 XXX).

18. Award a Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street and the Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 256033 & 226018) (General Fund)
Department(s): Public Works Agency
City Council 11 11/4/2025
adscapeestaageetSeces,ctopeotte,debs,ad
encampment removal services within the California Department of Transportation rightofway locations, for a total amount nottoexceed $400,000, for the term beginning November 4, 2025 and expiring June 30, 2027 (Agreement No. A2025 XXX).

18. Award a Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street and the Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 256033 & 226018) (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 20252026 Capital Improvement Program to include an additional $500,000 in construction funds for the Edinger Avenue and Towner Street Pedestrian Hybrid Beacon Installation Project (No. 226018).

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,749,105, which includes $1,399,284 for the construction contract, $209,893 for contract administration, inspection, and testing, and $139,928 for unanticipated or unforeseen work.

3. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $1,399,284, subject to change orders, for construction of the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street; Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 256033 & 226018), for a term beginning November 4, 2025, and authorize the City Manager to execute the contract.

4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER No. 202565 will be filed for Project Nos. 256033 & 226018.

19. Resolution and Authorization to Carry Over Grant Funds to the 2027 Federal Transportation Improvement Program as Required by Funding Agency Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to submit selected projects to the Orange County Transportation Authority for inclusion into the 2027 Federal Transportation Improvement Program.

2. Adopt a Resolution certifying that the City has the resources to fund the projects submitted for inclusion into the 20272032 Federal Transportation Improvement Program, and confirm the City’s commitment to implement all projects submitted to the program.

RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CERTIFYING THAT THE CITY HAS THE RESOURCES TO FUND PROJECTS IN THE 2026/27 2031/32 TRANSPORTATION IMPROVEMENT PROGRAM AND AFFIRMING THE CITY’S COMMITMENT TO IMPLEMENT ALL PROJECTS IN THE PROGRAM

20. Resolutions Authorizing Grant Applications for the Fiscal Year 202627 Measure M2 Comprehensive Transportation Funding Program (NonGeneral Fund) Department(s):PublicWorksAgency
City Council 12 11/4/2025
SOUOO05ettedSOUOOCCOUCO
THE CITY OF SANTA ANA CERTIFYING THAT THE CITY HAS THE RESOURCES TO FUND PROJECTS IN THE 2026/27 2031/32 TRANSPORTATION IMPROVEMENT PROGRAM AND AFFIRMING THE CITY’S COMMITMENT TO IMPLEMENT ALL PROJECTS IN THE PROGRAM

20. Resolutions Authorizing Grant Applications for the Fiscal Year 202627 Measure M2 Comprehensive Transportation Funding Program (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Adopt Resolutions authorizing the City of Santa Ana to submit applications for funding consideration under the Measure M2 Comprehensive Transportation Funding Program 202627 Call for Projects.

RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM
RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION

PROGRAM

2. Direct staff to incorporate approved Comprehensive Transportation Funding Program projects into the SevenYear Capital Improvement Program for Fiscal Year 202627.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

21. Adopt an Amendment to the Affordable Housing Funds Policies and Procedures Department(s): Community Development Agency
Recommended Action: Approve recommended changes to the Affordable Housing Funds Policies and Procedures.

22. Resolution Approving the Issuance of Taxable Bonds by California Enterprise Development Authority (CEDA) for the Purpose of Financing, Refinancing, and/or Reimbursing the Cost of Manufacturing Facilities for the Benefit of Robinson Pharma, Inc.

Department(s): Community Development Agency
Recommended Action: Adopt a Resolution approving issuance of California Enterprise Development Authority (CEDA) Bonds for the purpose of financing, refinancing, and/or reimbursing the cost of manufacturing facilities for the benefit of Robinson Pharma, Inc. located at 3130 South Fairview Street.

RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, APPROVING THE ISSUANCE OF NOT TO EXCEED $40,000,000 TAXABLE REVENUE BONDS BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY FOR 3130 SOUTH FAIRVIEW STREET
City Council 13 11/4/2025
Recommended Action: Adopt a Resolution approving issuance of California Enterprise Development Authority (CEDA) Bonds for the purpose of financing, refinancing, and/or reimbursing the cost of manufacturing facilities for the benefit of Robinson Pharma, Inc. located at 3130 South Fairview Street.

RESOLUTION NO. 2025XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, APPROVING THE ISSUANCE OF NOT TO EXCEED $40,000,000 TAXABLE REVENUE BONDS BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY FOR 3130 SOUTH FAIRVIEW STREET
**END OF BUSINESS CALENDAR**
PUBLIC HEARING
PUBLIC COMMENTS – Members of the public may address the City Council on the Public Hearing item.

23. Public Hearing – Approve the Report on Water Quality Relative to the Public Health Goals for Public Distribution
Legal notice published in the OC Reporter on October 24, 2025.

Department(s): Public Works Agency
Recommended Action: Approve the City of Santa Ana 2025 Public Health Goals Report for Public Distribution.

CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1. Homeless Housing, Assistance, and Prevention (HHAP) Round 6 Program Regional Coordination MOU
POSTING STATEMENT: On October 28, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
City Council 14 11/4/2025
POSTING STATEMENT: On October 28, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Vice Chair Benjamin Vazquez
Chair Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 3 and waive reading of all resolutions and ordinances.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes from the Regular Meeting of October 7, 2025
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

3. First Amendment to the Agreement with Iron Mountain Information Management, LLC for Digital Conversion and Document Imaging Services for the Housing Authority (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a First Amendment to increase the amount of the Agreement with Iron Mountain Information Management, LLC for digital conversion and document imaging services by $150,000, for a new total amount not to exceed $292,700 for the current contract term expiring December 31, 2026, and two remaining oneyear extensions (CtitlfCitCilIt#12)(AtNA2025XXX)
City Council 15 11/4/2025
ggggy(
General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a First Amendment to increase the amount of the Agreement with Iron Mountain Information Management, LLC for digital conversion and document imaging services by $150,000, for a new total amount not to exceed $292,700 for the current contract term expiring December 31, 2026, and two remaining oneyear extensions (Contingent upon approval of City Council Item # 12) (Agreement No. A2025XXX). **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

POSTING STATEMENT: On October 28, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council 16 11/4/2025
CITY COUNCIL 1 OCTOBER 21, 2025
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
October 21, 2025
CLOSED SESSION MEETING – 4:00 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:12 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Mayor Pro Tem Benjamin Vazquez
Mayor Valerie Amezcua
City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Lopez and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. Councilmembers Hernandez and Penaloza joined during Closed Session.

Councilmember Bacerra was absent.

City Council 3 – 1 11/4/2025
CITY COUNCIL 2 OCTOBER 21, 2025
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: None.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:13 P.M.

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Paul Passero v. City of Santa Ana, Orange County Superior Court, Case No. 30-2023-01352146
B. The People of the State of California by the City Attorney for the City of Santa Ana v. Kyong Su Kim, et al., Orange County Superior Court Case No. 30-2025-01484014-CU-MC-WJC

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Peter Brown
Employee Organizations:
• Service Employees International Union, Full-Time Employees Unit (SEIUFT) • Service Employees International Union, Part-Time Non-Civil Service Employees Unit (SEIU-PTNCS)

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations:
• Confidential Association of Santa Ana (CASA)
• Santa Ana Police Management Association (PMA)
RECONVENE – City Council will reconvene to continue regular City business.

City Council 3 – 2 11/4/2025
CITY COUNCIL 3 OCTOBER 21, 2025

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:16 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Valerie Amezcua
City Manager
City Attorney
City Clerk
Alvaro Nuñez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Hernandez, Lopez (arrived at 6:18 P.M.), Penaloza, and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. Councilmember Bacerra was absent.

PLEDGE OF ALLEGIANCE Victor Mendez
WORDS OF INSPIRATION Pastor Greg Kruly, Eleazar Church
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: None

CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Amezcua to Roberto Reyes for Outstanding Musical Accomplishments
MINUTES: Mayor Amezcua presented a certificate of recognition to Roberto Reyes for outstanding musical accomplishments.

2. Certificates of Recognition presented by Councilmember Lopez to Banda de Guerra Osos de California for Outstanding Contributions to the Community MINUTES: Councilmember Lopez presented certificates of recognition to Banda de Guerra Osos de California for outstanding contributions to the community.

City Council 3 – 3 11/4/2025
CITY COUNCIL 4 OCTOBER 21, 2025

STAFF PRESENTATIONS

3. Santa Ana Unified School District Literacy Presentation MINUTES: Santa Ana Unified School District Superintendent Lorraine M. Perez gave a presentation regarding the Santa Ana Unified School District Literacy.

Councilmember Hernandez thanked Superintendent Perez for her time and presentation.

Mayor Pro Tem Vazquez thanked Superintendent Perez for her presentation and spoke of the importance of empowering students with literacy skills for higher education.

Councilmember Lopez thanked Superintendent Perez for her presentation and spoke of the importance of a continued partnership between the City and the District.

Councilmember Penaloza thanked Superintendent Perez for taking the time to present and noted this marks the first presentation by a district superintendent in many years.

Mayor Amezcua congratulated Superintendent Perez on her new position and for taking the time to present, and expressed excitement for a continued partnership.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

MINUTES: City Attorney Sonia Carvalho stated there was no reportable action.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 11, (135) Agenda Item No. 17, and four (4) nonagenda comments.

The following speakers addressed City Council in-person:

1. Bruce Senator spoke regarding issue groups, messages he has received regarding a ballot measure, a homeless issues meeting he attended, and amending his measure to ensure mutual benefits to both residents and the City.

2. Wendy R. Youngs spoke in support of Agenda Item No. 11 and highlighted the benefits of the ArtWalk.

3. Kim Miller spoke regarding the death of her nephew, Garrett Crane, and requested a full investigation of the incident and Sunland Motel.

City Council 3 – 4 11/4/2025
CITY COUNCIL 5 OCTOBER 21, 2025
MINUTES: City Attorney Sonia Carvalho reported the City is working on a contempt order for the Sunland Motel property.

4. Marion Crane spoke regarding the death of her son, Garrett Crane, and requested a full investigation of the incident and Sunland Motel.

5. Desi Reyes spoke regarding the First Street corridor, the need for revitalization, and a postponed project in that area.

6. Debra Ashby, South Coast Air Quality Management District, spoke regarding two programs potentially available to Santa Ana residents and business: the Invest Clean Program and the GoZero Rebate Program.

7. Hector Bustos spoke regarding a recent surge of federal immigration enforcement in the City, how it is affecting families, the steps the District is taking to ensure schools are safe havens for students and their families, and spoke in support of Agenda Item No. 11.

8. Navareet Dhaliwal highlighted the benefits of the ArtWalk hosted by the Frida Cinema and in support of Agenda Item No. 11.

9. Sandra spoke in support of Agenda Item No. 17 and spoke regarding increased immigration enforcement incidents in the City.

10.Tanya Navarro spoke regarding immigration enforcement incidents in the City, the aid nonprofits and other community organization are providing to those affected by the immigration enforcement, and in support of Agenda Item No. Item 17.

11.Dale Helvig spoke regarding records released pertaining to his public records request and the City Council’s use of discretionary funds.

12.Victor Mendez spoke regarding overdoses in the City, requested the Council take action to prevent any further overdose related deaths, Metro East Housing, tourism in the City, and the postponed First Street corridor project.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.

MINUTES: At 7:38 P.M., the Consent Calendar was considered.

Mayor Amezcua pulled Item Nos. 10, 11, 14, and 15 for separate discussion and consideration.

CONSENT CALENDAR
City Council 3 – 5 11/4/2025
CITY COUNCIL 6 OCTOBER 21, 2025
MOTION: Councilmember Penaloza moved to approve the Consent Calendar Item Nos. 4 through 16 with the exception of Agenda Item Nos. 10, 11, 14, and 15 pulled for separate discussion and consideration, seconded by Mayor Amezcua.

The motion carried, 5-0-0-2, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ
Status: 5 – 0 – 0 – 2 – Pass

4. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

5. Minutes from the Regular Meeting of October 7, 2025
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

6. Re-Appoint Members to the Parks, Recreation, and Community Services Commission Nominated by the Parks, Recreation, and Community Services Agency
Department(s): City Clerk’s Office
Recommended Action:

1. Re-appoint Silvia Reyes as the Southwest Senior Center representative to the Parks, Recreation, and Community Services Commission for a two-year term expiring October 31, 2027 and administer the Oath of Office.

2. Re-appoint Nancy Gonzalez as the Santa Ana Senior Center representative to the Parks, Recreation, and Community Services Commission for a two-year term expiring October 31, 2027 and administer the Oath of Office.

7. Sewer System Management Plan 2025 Update
Department(s): Public Works Agency
Recommended Action: Receive and File the Sewer System Management Plan 2025 Update
City Council 3 – 6 11/4/2025
CITY COUNCIL 7 OCTOBER 21, 2025

8. Receive and File Certification of Approval by City Engineer of the Final Tract Map No. 2023-05, County Tract Map No. 19282 at 1921 W. Washington Avenue (Applicant: Habitat for Humanity of Orange County, Inc., a California Nonprofit Religious Corporation)
Department(s): Public Works Agency
Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2023-05, County Tract Map No. 19282 at 1921 W.

Washington Avenue.

9. Purchase Order Contract to CN School and Office Solutions Inc. dba CulverNewlin Inc. for Furniture, Installation, and Related Services (Specification No. 25-122) (General Fund & Non-General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Award Purchase Order Contract to CN School and Office Solutions Inc. dba Culver-Newlin Inc. for Furniture, Installation, and Related Services for a term beginning October 7, 2025 and expiring June 30, 2026, in an amount not to exceed $238,715.

AGENDA ITEM NO. 10 PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

10.Memorandum of Understanding Between the Cities of Santa Ana, Garden Grove, and Fountain Valley to Formalize a Collaborative, Multi-Jurisdictional Effort Aimed at Enhancing Cultural Tourism, Supporting the Formation of a Vietnamese-Focused Business Improvement District Under Streets and Highways Code §§ 36500 et seq, and Promoting Job Creation and Small Business Development within the City’s Vietnamese Business Community Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with the Cities of Garden Grove and Fountain Valley for the period of October 21, 2025 to June 30, 2031 (Agreement No. A-2025-174).

MINUTES: Mayor Amezcua thanked the City Manager’s Office and the Cities of Fountain Valley and Garden Grove for working collaboratively to bring the item forward and spoke in support of the item.

Councilmember Phan thanked the City Manager’s Office and Economic Development for their hard work, and is hopeful the collaboration between the three cities brings economic development for all and spoke in support of the item.

Mayor Pro Tem Vazquez echoed Councilmember Phan’s and Mayor Amezuca’s comments and spoke in support of the item.

City Council 3 – 7 11/4/2025
CITY COUNCIL 8 OCTOBER 21, 2025
MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 10, seconded by Councilmember Penaloza.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass
AGENDA ITEM NO. 11 PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

11.Agreement to Sponsor the DTSA First Saturday ArtWalk Organized by The Frida Cinema
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an Agreement to sponsor the DTSA First Saturday ArtWalk organized by The Frida Cinema for a one-year term with two, one-year optional renewals beginning November 1, 2025 and ending October 31, 2028, in a total aggregate amount not to exceed $450,000 (Agreement No. A-2025-175).

MINUTES: Mayor Amezcua thanked staff for their hard work and spoke in support of the item.

Councilmember Hernandez thanked members of Frida Cinema for their participation and spoke in support of the item
Councilmember Phan thanked staff for their hard work and asked about including the City’s logo on the ArtWalk promotional materials to highlight the City’s support.

City Manager Alvaro Nuñez confirmed the City’s logo will be present on promotional materials relating to the ArtWalk.

City Council 3 – 8 11/4/2025
CITY COUNCIL 9 OCTOBER 21, 2025
MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 11, seconded by Councilmember Hernandez.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass

12.Agreement with William H. Nuesse, M.D. and Mary-Ann Nuesse, D.O., a California Medical Corporation, dba Sunrise Multispecialist Medical Center for Occupational Medical Services (Specification No. 25-065) (Non-General Fund) Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute an agreement with William H. Nuesse, M.D. and Mary-Ann Nuesse, D.O., a California Medical Corporation, dba Sunrise Multispecialist Medical Center to provide occupational medical services in an amount not to exceed $200,000, for a term beginning January 1, 2026 and expiring December 31, 2028, with provisions for two (2), one (1) year extensions. (Agreement No. A-2025-176)

13.First Amendment to Lease Agreement with T-Mobile West LLC, as successor in interest to Royal Street Communications, LLC, for Communication Tower Facilities at Jerome Park (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the first amendment to the lease agreement with T-Mobile West LLC as successor in interest to Royal Street Communications, LLC for communication tower facilities at Jerome Park located at 2115 W. McFadden Avenue with an estimated beginning date of December 10, 2025 through February 19, 2027 for total revenue, including all extensions, in the amount of $26,833 (Agreement No. A-2025-177).

AGENDA ITEM NO. 14 PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

14.Agreement with Musco Sports Lighting, LLC to provide LED Sports Lighting at Centennial Park (No. 26-6007) (General Fund)
Department(s): Public Works Agency
City Council 3 – 9 11/4/2025
CITY COUNCIL 10 OCTOBER 21, 2025
Recommended Action:

1. Award an agreement to Musco Sports Lighting, LLC to provide LED sports lighting at Centennial Park, in the base bid amount of $1,189,448 and an amount of $118,945 for unanticipated or unforeseen work, for a total estimated project delivery cost of $1,308,393, beginning October 21, 2025 and expiring December 31, 2026, with the option for one, one-year extension (Agreement No. A-2025- 178).

2. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER 2025-97 will be filled for Project No. 26-6007.

MINUTES: Mayor Amezcua asked how long this project has been on the shelf, thanked the City Manager for his leadership, and expressed excitement for the project.

City Manager Alvaro Nuñez explained the project has been ongoing for almost 20 to 25 years.

Councilmember Penaloza thanked the City Manager for his leadership and spoke in support of the project.

Councilmember Hernandez thanked staff for all their hard work and spoke in support of the project.

Councilmember Phan spoke in support of the project, regarding the benefits to the community, and thanked staff for all their hard work.

MOTION: Mayor Amezcua moved to approve the recommended action for Item No. 14, seconded by Councilmember Penaloza.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass
City Council 3 – 10 11/4/2025
CITY COUNCIL 11 OCTOBER 21, 2025
AGENDA ITEM NO. 15 PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

15.Award a Construction Contract to Loengreen Inc. for the Cypress Center Restoration Project (No. 22-6023) (General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $394,340 in construction funds for the Cypress Center Restoration Project (No. 22-6023).

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,894,340, which includes $3,322,512 for the construction contract, $239,578 for contract administration, inspection, and testing, and a $332,250 for unanticipated or unforeseen work.

3. Award a construction contract to Loengreen, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,322,512, subject to change orders, for construction of the Cypress Center Restoration Project (No. 226023), for a term beginning October 21, 2025, and authorize the City Manager to execute the contract.

4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2025-096 will be filed for this Project No. 22-6023.

MINUTES: Mayor Amezcua expressed excitement for the project, thanked the City Manager for his leadership and hard work, and spoke regarding the benefits of the project to the community.

Mayor Pro Tem Vazquez spoke in support of the project and thanked staff for their hard work and efforts.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 15, seconded by Councilmember Hernandez.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass
City Council 3 – 11 11/4/2025
CITY COUNCIL 12 OCTOBER 21, 2025

16.Resolution Declaring City-Owned Properties as Surplus Land and Exempt Surplus Land Pursuant to the California Surplus Land Act and Directing the City Manager or their Designee to Comply with the Requirements of Government Code §54220 et seq. for the Sale and Activation of Surplus Land Department(s): Public Works Agency
Recommended Action:

1. Adopt a resolution declaring City-owned property as surplus land and exempt surplus land and direct the City Manager or designee to comply with the requirements of Government Code §54220 et seq. for the sale and transfer of ownership accordingly.

RESOLUTION NO. 2025-045 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA DECLARING VARIOUS

PROPERTIES AS SURPLUS LAND AND EXEMPT SURPLUS LAND AND

DIRECTING THE CITY MANAGER TO FOLLOW THE PROCEDURES SET

FORTH IN THE SURPLUS LAND ACT, CALIFORNIA GOVERNMENT CODE SECTION 54220, ET SEQ., AS AMENDED, FOR THEIR DISPOSITION

2. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Section 15312 (Surplus Government Property Sales).
**END OF CONSENT CALENDAR**
MINUTES: At 7:57 P.M., the Business Calendar was considered.

17.Ayuda Sin Fronteras Program – Tenant Assistance Update Department(s): Community Development Agency
Recommended Action: Receive and file and provide direction to staff.

MINUTES: Mayor Amezcua explained the intention of the program and expressed more can be done to assist families affected by Immigration and Customs Enforcement (ICE), recommended allocating an additional $150,000 to $200,000, inquired whether the funding could be identified through departments with unfilled positions to ensure it does not come from other essential City projects or services, and asked whether the program exclusively assists Santa Ana families.

City Manager Alvaro Nuñez noted meeting with the Finance Director to evaluate potential additional funding from departmental first-quarter salary savings and stated staff would report back within 90 days.

BUSINESS CALENDAR
City Council 3 – 12 11/4/2025
CITY COUNCIL 13 OCTOBER 21, 2025
Community Development Director Mike Garcia explained the program only assists Santa Ana residents and the application process for verification.

Mayor Pro Tem Vazquez spoke in support of the item.

Councilmember Hernandez thanked the City Manager and staff for their efforts, expressed hope to receive an update in 90 days, and spoke in support of the item.

Councilmember Lopez expressed additional funds will be needed for the program and requested feedback received from providers be implemented to ensure community needs are being met.

Councilmember Phan spoke in support of the item and receiving reports throughout the program.

Councilmember Penaloza spoke in support of the item and suggested reviewing future City events to help fund the program.

Mayor Amezcua echoed Councilmember Penaloza’s comments and requested staff explore future City events as potential funding sources for the program.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 17, seconded by Mayor Pro Tem Vazquez.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass

18.Resolution in Support of Proposition 50 (2025), a Legislative Constitutional Amendment Authorizing Temporary Changes to Congressional District Maps in Response to Partisan Redistricting
Department(s): City Manager’s Office
Recommended Action: Adopt a Resolution in support of Proposition 50 (2025), a legislative constitutional amendment authorizing temporary changes to congressional district maps in response to partisan redistricting, appearing on the November 4, 2025 statewide ballot.

City Council 3 – 13 11/4/2025
CITY COUNCIL 14 OCTOBER 21, 2025
RESOLUTION NO. 2025-046 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE 2025 CALIFORNIA PROPOSITION 50: USE OF LEGISLATIVE CONGRESSIONAL REDISTRICTING

MAP AMENDMENT
MINUTES: Councilmember Penaloza spoke in support of the item.

Councilmember Hernandez spoke in support of the item.

Councilmember Lopez spoke in support of the item and requested a press release upon approval of the item.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 18, as amended to issue a press release upon approval, seconded by Councilmember Hernandez.

The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER HERNANDEZ, COUNCILMEMBER

LOPEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER BACERRA
Status: 6 – 0 – 0 – 1 – Pass
**END OF BUSINESS CALENDAR**

CITY MANAGER COMMENTS
MINUTES: City Manager Alvaro Nuñez reported the City received several awards, including Outstanding Contributions in Urban Design, Inclusive Planning, and Public Sector Excellence from the American Planning Association (APA) California Chapter – Orange Section, the Advancing Diversity and Social Change Award for the WisePlace Permanent Supportive Housing Project, the Planning Agency Excellence Award recognizing improved quality of life in the business community, and the Urban Design Award for The Rafferty by Toll Brothers Mixed-Use Project in Downtown Santa Ana. In addition, the American Institute of Architects (AIA) Orange County Chapter recognized the Memorial Park Aquatic Center with a Design Merit Award celebrating exceptional and innovative architectural achievements. He announced upcoming City events, including the Day of the Dead Celebration at the Delhi Library on October 25, 2025; the Spooktacular Open House at the Jerome Recreation Center on October 25, 2025, with registration available on the City’s website; Boo at the Zoo at the Santa Ana Zoo on October 25–26, 2025; the 3rd Annual Día de los Muertos: Magic of the Altars Celebration on November 1, 2025 at the Roosevelt–Walker Community Center; and the Santa Ana Work Center’s Apprenticeship Career Fair in partnership with the Western States Carpenters and Laborers Local 652 on October 28, 2025.

City Council 3 – 14 11/4/2025
CITY COUNCIL 15 OCTOBER 21, 2025

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Mayor Pro Tem Vazquez invited the community to attend Viva La Vida and Noche de Altares in Downtown Santa Ana on the first Saturday of November, spoke regarding recent ICE raids, and encouraged residents to participate in rapid response trainings, support local advocacy groups, donate to assist affected families, and sign up for ICE notifications.

Councilmember Lopez requested the meeting adjourn in memory of Kent Wong, requested staff increase funds for Immigrant Defenders contract, share the family preparedness plan put together by Immigrant Defenders Law Center on social media, and a presentation on the work on East First Street; congratulated Suzy Furjanic on her retirement; wished everyone a Happy Halloween; and announced November 4th is Election Day and encouraged all to vote.

Councilmember Phan wished her nephew a Happy Birthday, spoke regarding the upcoming election, expressed gratitude to the community for coming together in regards to the ICE raids, and wished everyone a Happy and Safe Halloween.

Councilmember Hernandez spoke regarding recent ICE raids and expressed support for those affected, encouraged the community to seek assistance from the Immigrant Defenders Law Center and the Orange County Rapid Response Network regarding ICE activity in the City, and closed in memory of Ace Frehley and D’Angelo.

Councilmember Penaloza thanked the Santa Ana Police Department (SAPD) for their Trunk-or-Treat event and City staff for attending the League of Cities to support him at his swearing-in ceremony, echoed Councilmember Lopez’s comments on East First Street and noted the City is working hard to fix these issues, spoke in regards to the recent ICE raids, and urged the community to stay safe and Happy Halloween.

Mayor Amezcua gave condolences to the Crane family for their loss, echoed Councilmembers Lopez’s and Penaloza’s comments regarding East First Street efforts and noted the City is collaborating with SAPD, Teen Challenge, Salvation Army, and Project Kinship to address homelessness. She expressed support for those affected by recent ICE raids and thanked the Santanero for sharing information on ICE activity, commented the 3rd Annual InfluenceHer Girl’s Conference on October 11, 2025 was a successful event, and thanked SAPD for their Trunk-or-Treat event and Acting Public Works Director Rudy Rosas for the First Street Project presentation. She announced upcoming events including Coffee with the Mayor at the Delhi Library on October 25, 2025 and the State of the City on October 29, 2025, at Hotel Zessa. She stated the $10,000 contributions by Councilmembers should be made public to the community.

City Council 3 – 15 11/4/2025
CITY COUNCIL 16 OCTOBER 21, 2025
ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Diane Keaton and Kent Wong at 8:36 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 3 – 16 11/4/2025
City Clerk’s Office
www.santa-ana.org/city-clerk
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: 2026 City Council Meeting Calendar

AGENDA TITLE
Review and Approve the Annual Calendar of City Council Meetings for 2026

RECOMMENDED ACTION

1. Review calendar of regularly scheduled City Council meetings in 2026.

2. Cancel the regularly scheduled City Council meetings of January 6, 2026, August 18, 2026, and November 3, 2026.

3. Direct staff to post Notice(s) of Cancellation and waive notice to the City Council of said meetings as required by the Government Code.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Pursuant to Charter Section 409, the City Council has adopted a resolution setting the time, place, and manner of holding its meetings. Resolution No. 2025-004, Section 2(a), states “Regular meetings of the City Council shall be on the first and third Tuesdays of each month beginning on January 1, 2014.” Past practice by the City Council has typically been to cancel the first meeting of the calendar year, a meeting during the summer months, a meeting that falls on Election Day, and any other meetings as requested by the City Council. Staff recommends that the same past practice be adopted for 2026:

1. Cancel the first meeting of the year scheduled for January 6, 2026. City Hall will be closed from December 25, 2025 through January 4, 2026 for the holidays (Christmas Day and New Year’s Day), weekends, the negotiated Holiday Closure within several Memoranda of Understanding, and the standard alternating Friday closure.

City Council 7 – 1 11/4/2025
2026 City Council Meeting Calendar
November 4, 2025

Page 2 ends

2. Cancel the meeting scheduled for August 18, 2026. City Council typically cancels one meeting in the summer months. Such a cancellation would provide a “summer recess” allowing additional time for strategic planning, long-term projects, and addressing citywide priorities.

3. Cancel the meeting scheduled for November 3, 2026 (Election Day).

The proposed 2026 calendar (Exhibit 1) includes the three above-referenced recommendations and sets a Special Meeting for December 8, 2026 for the certification of election results and swearing-in ceremony pursuant to Charter Section 400.

If the City Council cancels any regularly scheduled meeting, consideration of agenda items will resume at the next regularly scheduled meeting. The City Council reserves the right to cancel any other meetings and notify the public as legally required by the Brown Act. Additionally, Special Meetings may be called pursuant to the Brown Act, the City Charter, and Resolution No. 2025-004, as needed.

The 2026 Master Calendar and agendas for all regular and special City Council meetings will be posted on the City’s website at: www.santa-ana.org/agendasand/minutes. City Council meetings are typically held in the Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701 or as otherwise noted on the agenda.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. 2026 Calendar of City Council Meetings
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, City Manager
City Council 7 – 2 11/4/2025
Draft

SMTWT F S SMTWT F S SMTWT F S
123 1234567 1234567
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 2118 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 2825 26 27 28 29 30 31 29 30 31

SMTWT F S SMTWT F S SMTWT F S
1234 12 123456
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 2019 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 2726 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 SMTWT F S SMTWT F S SMTWT F S
1234 1 12345
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 1919 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 2626 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31

SMTWT F S SMTWT F S SMTWT F S
123 1234567 12345
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 1918 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 2625 26 27 28 29 30 31 29 30 27 28 29 30 31 HOLIDAY - CITY HALL CLOSEDCITY HALL CLOSED - 9/80 WORK SCHEDULECITY COUNCIL SPECIAL MEETING December 8 - Certification of Election Results, per Charter Sec. 400)CITY COUNCIL REGULAR MEETING (January 6, August 18, and November 3 (Election Day) Canceled)CITY HALL WINTER CLOSURE (As approved by various labor group Memoranda Of Understanding) * Special Meetings may be scheduled 24-hours in advance (as permitted by the Brown Act).

For agendas and meeting location, please refer to the City's website at: www.santa-ana.org/agendas-and-minutes/ *Approved [DATE]
April May June
Santa Ana City Council Meetings Schedule
2026
January February March
July August September
October November December
City Council 7 – 3 11/4/2025
Public Works Agency
www.santa-ana.org/pw
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Appropriation Adjustment and Amendments to the Capital Improvement Program for Water Capital Improvement Projects

AGENDA TITLE
Appropriation Adjustment and Amendments to the Fiscal Year 2025-26 Capital Improvement Program for Water Improvement Projects (No. 26-6424, 26-6425, 26- 6426, 26-6427, 26-6428) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $25,000,000 of prior-year fund balance in the Public Works Water Revenue, Prior Year Carryforward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (requires five affirmative votes).

2. Approve amendments to the Fiscal Year 2025-26 Capital Improvement Program to add $2,400,000 of Water Revenue Bond funding for the Large Water Meter Services Program (No.26-6424), $2,430,000 for the Washington Well Improvements Phase II Project (No. 26-6425), $6,000,000 for the Citywide Facilities PFAS Improvements Project (No. 26-6426), $3,110,000 for the Citywide Water Improvements Project (No.26-6427), and $600,000 for the Fire Hydrant Improvements Project (No.26-6428).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency Water Resources Division (PWA) operates and maintains the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.

City Council 8 – 1 11/4/2025
Appropriation Adjustment for Water Capital Improvement Projects November 4, 2025

Page 2 ends

On June 4, 2024, City Council approved the sale of Water Revenue Bonds, Series 2024, to finance $40 million to fund a portion of the design, acquisition, and construction of certain improvements to the City’s water system. Staff had identified and outlined water capital improvement projects at that time, along with corresponding amounts. Per the terms of the Bond Agreement, the City may update the list of projects and replace improvements with other improvements or betterments to the water system, so long as they are for the acquisition, installation, and construction of water facilities. Industry best practices are to spend bond revenue prior to other sources of revenue, as well as redefining priorities on a regular basis. As such, staff evaluated previously identified projects and reprioritized projects based on current needs and project delivery timelines to ensure the bond funds were spent expeditiously.

Staff recommends that water bond funds be reallocated for the projects shown below.

Project
No. Project Name Original Bond Allocation
Updated Bond
Allocation
16-6460 Advanced Water Meters $ 15,000,000 $ 13,310,000 N/A Walnut Pump Station PFAS
Improvements $ 5,000,000 $ 0
N/A Garthe Pump Station Improvements $ 5,000,000 $ 0
26-6424 Large Water Services Vault & Meter
Apparatus Improvements $ 8,000,000 $ 2,400,000
26-6425 Washington Well Improvements –
Phase II $ 6,000,000 $ 2,430,000
N/A Citywide Facilities Electrical
Improvements $ 1,000,000 $ 0
13-6433 Well 32 Rehabilitation $ 0 $ 4,850,000
15-6445 Bristol Street Water Main
Improvements Phase 3A $ 0 $ 1,000,000
18-6491 Well 29 Improvements $ 0 $ 3,000,000
19-6499 Bristol Street Water Main
Improvements Phase 4 $ 0 $ 2,300,000
26-6426 Citywide Facilities PFAS
Improvements $ 0 $ 6,000,000
19-6428 Lacy Neighborhood Water Main
Improvements $ 0 $ 1,000,000
26-6427 Citywide Water Improvements $ 0 $ 3,110,000
26-6428 Fire Hydrant Improvements $ 0 $ 600,000
Total $ 40,000,000 $ 40,000,000
Reductions in bond funding allocations for several of the projects, and new allocations for other projects, is due to a variety of factors including the establishment of the Public Works Construction Services Section. This new section provides the City with a lowercost, in-house delivery method to complete projects in the near term.

City Council 8 – 2 11/4/2025
Appropriation Adjustment for Water Capital Improvement Projects November 4, 2025

Page 3 ends

Other projects that are proposed for bond fund allocations have been reprioritized due to their current project phase and ability to be completed in a timely manner with the addition of bond funding.

The reallocation of water bond funds is as follows:
• Advanced Water Meters (No. 16-6460)
This project is substantially complete and did not require the full funding amount previously identified. The unused bond funds will be reallocated to other projects. • Walnut Pump Station PFAS Improvements
This project will be completed by the Orange County Water District. The project is under design and is expected to commence construction in 2027. The City’s portion of the funding is being reallocated to support the completion of other priority projects in the Capital Improvement Program (CIP) that are currently awaiting funding.
• Garthe Pump Station Improvements
This project will be completed by the Orange County Water District. The project is under design and is expected to commence construction in 2027. The City’s portion of the funding is being reallocated to support the completion of other priority projects in the Capital Improvement Program (CIP) that are currently awaiting funding.
• Large Water Services Vault & Meter Apparatus Improvements (No. 26-6424) The project will replace large water meters, valves, and other associated appurtenances for water meters 3” and greater. Meters of this size typically serve commercial, industrial, or multi-family customers, and although they only make up approximately 10% of the total water customers, they account for nearly 30% of the Water Enterprises’ annual revenue. Additionally, this project will provide funding for the repair of meter vaults and/or vault decks that have become structurally comprised and may pose a safety hazard. The budget for this project has been significantly reduced as a result of the cost savings from utilizing the newly created in-house Construction Services Section. The cost savings are being reallocated to support the completion of other priority projects in the Capital Improvement Program (CIP) that are currently awaiting funding. • Washington Well Improvements – Phase II (No. 26-6425) This project consists of constructing and equipping the newly-drilled Washington Well, which will provide a much-needed, new groundwater source to the northeastern portion of the City. The project is currently in the preliminary design phase, with completion of the full design expected in fall 2026. With the chosen design-bid-build project delivery method, staff intends to use bond funds for the design phase and will identify a funding source for the construction phase at a City Council 8 – 3 11/4/2025
Appropriation Adjustment for Water Capital Improvement Projects November 4, 2025

Page 4 ends

later date. This methodology ensures bond funds are spent expeditiously on an active phase of the project.
• Citywide Facilities Electrical Improvements
The original scope of this project was intended to support electrical upgrades and modifications at water production facilities. However, these City-funded improvements are now being incorporated into the broader Citywide PFAS Improvements Project (No. 26-6426), identified below, which will address electrical, control, and instrumentation needs as part of overall enhancements to water production facilities.
• Well 32 Rehabilitation (No. 13-6433)
The project is currently in the construction phase and is expected to be completed in the near term. In order to expeditiously expend water bond funds, staff recommends reprogramming bond funds to this project. • Bristol Street Water Main Improvements Phase 3A (No. 15-6445) The project is currently in the construction phase and is expected to be completed in the near term. In order to expeditiously expend water bond funds, staff recommends reprogramming bond funds to this project. • Well 29 Improvements (No. 18-6491)
The project is currently in the construction phase and is expected to be completed in the near term. In order to expeditiously expend water bond funds, staff recommends reprogramming bond funds to this project. • Bristol Street Water Main Improvements Phase 4 (No. 19-6499) The project is currently in the construction phase and is expected to be completed in the near term. In order to expeditiously expend water bond funds, staff recommends reprogramming bond funds to this project. • Citywide Facilities PFAS Improvements Project (No. 26-6426) Due to the presence per- and polyfluoroalkyl (PFAS) substances, treatment facilities have been constructed, or are in the process of being constructed, at several of the City well sites in order to introduce water pumped from the groundwater basin into the City’s distribution system. This project is currently in the planning, design, and construction phases and will include site-specific modifications needed to support PFAS treatment operations, such as electrical upgrades and control and instrumentation improvements. These elements are outside the funding scope of the Orange County Water District’s PFAS Treatment Program, and therefore are being implemented with City funds to ensure system compatibility and operational reliability. All improvements will be completed within the same timeframes as other projects identified for bond fund expenditure.

City Council 8 – 4 11/4/2025
Appropriation Adjustment for Water Capital Improvement Projects November 4, 2025

Page 5 ends

• Lacy Neighborhood Water Main Improvements (No. 19-6428) The project will replace water mains and related appurtenances, such as shutoff valves and service lines, in an area that has experienced system failures and has infrastructure identified to have exceeded its expected life. This project will be completed in-house by the Construction Services Section. • Citywide Water Improvements Project (No. 26-6427)
The citywide water improvements will focus on the replacement of water mains and related appurtenances, such as shutoff valves and service lines, that have either exceeded their expected life or are known to be damaged. This project will be completed in-house by the Construction Services Section. • Fire Hydrant Improvements Project (No. 26-6428)
The project will replace aging fire hydrants and associated fire suppression infrastructure to increase system reliability and ensure the system continues to meet flow requirement regulations. This project will be completed in-house by the Construction Services Section.

Of the $40 million in water bond funds received, a total of $15 million was previously appropriated upon City Council’s approval on July 16, 2024 for expenditure on the Automated Metering Infrastructure Project (No. 16-6460). Staff recommends approval of the appropriation adjustment for the remaining $25 million of water bond funds totaling $40 million along with the approval of the Capital Improvement Program amendments (Exhibit 1). Approval of the appropriation adjustment will fully fund the projects listed and allow for expedient project delivery.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize $25,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-50001) and Water Utility Capital, Transfer from Fund 060 revenue account (No. 06617002-59000), and appropriate the same amount to the Water – Interfund Transfer, Transfer to Fund 066 (No. 06017019-68000) and Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-66301). Any remaining balances not expended at the end of the current fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2026-2027.

City Council 8 – 5 11/4/2025
Appropriation Adjustment for Water Capital Improvement Projects November 4, 2025

Page 6 ends

Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount
Appropriation Adjustment
2025-26 06617647-66301
(Various)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$ 25,000,000
Total $ 25,000,000

EXHIBIT(S)

1. FY 2025-26 Capital Improvement Project Worksheets
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 8 – 6 11/4/2025
CITY OF SANTA ANA FY 25/26CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Design and construction of PFAS treatment facilities at City water facilities
PROJECT NEED:

Due to the presence of per- and polyfluoroalkyl (PFAS) substances in the water basin, treatment facilities are needed at several of the City well sites in order to introduce water pumped from the groundwater basin into the City’s distribution system.

PROJECT TITLE:

Citywide Facilities PFAS
Improvements
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Principal Civil Engineer 06-Oct-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 6,000,000 - - - - - -
TOTAL 6,000,000 - - - - - -
SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 WATER CAPITAL 6,000,000 - - - - - -
TOTAL 6,000,000 - - - - - -
City Council 8 – 7 11/4/2025
CITY OF SANTA ANA FY 25/26CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Replacement of water mains and related appurtenances, such as shutoff valves and service lines, that have either exceeded their expected life or are known to be damaged.

PROJECT NEED:

Infrastructure has exceeded useful life or is known to be damaged.

PROJECT TITLE:

Citywide Water Improvements
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Principal Civil Engineer 06-Oct-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 3,110,000 - - - - - -
TOTAL 3,110,000 - - - - - -
SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 WATER CAPITAL 3,110,000 - - - - - -
TOTAL 3,110,000 - - - - - -
City Council 8 – 8 11/4/2025
CITY OF SANTA ANA FY 25/26CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Replace aging fire hydrants and associated fire suppression infrastructure.

PROJECT NEED:

Increase system reliability and ensure the system continues to meet flow requirement regulations.

PROJECT TITLE:

Fire Hydrant Improvements
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Principal Civil Engineer 06-Oct-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 600,000 - - - - - -
TOTAL 600,000 - - - - - -
SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 WATER CAPITAL 600,000 - - - - - -
TOTAL 600,000 - - - - - -
City Council 8 – 9 11/4/2025
CITY OF SANTA ANA FY 25/26CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Replacement of large water meters, valves, and other associated appurtenances for water meters 3” and greater. Repair and/or replacement of meter vaults and/or vault decks.

PROJECT NEED:

Meters need to be upgraded to AMI-capable meters. Repairs to vaults and/or decks are needed to reduce potential safety hazards.

PROJECT TITLE:

Large Water Services Vault & Meter
Apparatus Improvements
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Principal Civil Engineer 06-Oct-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 2,400,000 - - - - - -
TOTAL 2,400,000 - - - - - -
SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 WATER CAPITAL 2,400,000 - - - - - -
TOTAL 2,400,000 - - - - - -
City Council 8 – 10 11/4/2025
CITY OF SANTA ANA FY 25/26CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Construction of well building and equipment for the new Washington Well.

PROJECT NEED:

Creates a new source of domestic water for northeast portion of the City.

PROJECT TITLE:

Washington Well Improvements
Phase II
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Principal Civil Engineer 06-Oct-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 2,430,000 - - - - - -
TOTAL 2,430,000 - - - - - -
SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 WATER CAPITAL 2,430,000 - - - - - -
TOTAL 2,430,000 - - - - - -
City Council 8 – 11 11/4/2025
Public Works Agency
www.santa-ana.org/pw
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Public Works Pothole Repair Services

AGENDA TITLE
Purchase Order Contract with All American Asphalt for Asphalt Pothole Repair Services (Specification No. 25-100) (General Fund & Non-General Fund)

RECOMMENDED ACTION
Award a purchase order contract with All American Asphalt for asphalt pothole repair services, in an amount not-to-exceed $7,750,000, for a three-year term beginning December 1, 2025 and expiring November 30, 2028, with provisions for two, one-year renewal options.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency Maintenance Services Division (PWA) is responsible for maintaining approximately 400 miles of roadway and 800 miles of sidewalks within the City of Santa Ana. The services provided under the asphalt pothole repair contract include repair of potholes and small damaged pavement areas with asphalt overlay. An average of 1,900 pothole requests are completed annually with most requests completed within 48 hours of being reported. These services contribute to enhancing and improving vehicular safety and overall quality of life for our residents. The current contract for this service was awarded by City Council in 2018 and will expire November 30, 2025.

Invitation for Bids (IFB) No. 25-100 was advertised on July 17, 2025 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows:
880 Vendors notified
4 Santa Ana vendors notified
34 Vendors downloaded the bid packet
4 Bids received
1 Bid received from Santa Ana vendor
City Council 9 – 1 11/4/2025
Public Works Pothole Repair Services
November 4, 2025

Page 2 ends

Bids were opened on August 20, 2025 and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline and all bids were determined to be responsive to the specifications and met the City’s requirements. Staff recommends awarding a purchase order contract to the lowest responsive bidder, All American Asphalt. Through previous competitive bidding processes, All American Asphalt has been selected as the City’s pothole patching contractor since 2018. All American Asphalt has proven to have solid experience, availability of fleet and highly skilled staff, and a clear understanding of the City’s needs and expectations of quality service. Service levels to the community will remain unchanged due to favorable pricing received from All American Asphalt and available budgets.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
Funds are budgeted and available for expenditure in the following accounts for Fiscal Year 2025-26. Subsequent funding for the extension options, if exercised, will be included in future proposed budgets for City Council consideration.

Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$845,833
2025-26
(DecJun) 01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$58,333
02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$1,450,000
2026-27
01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$100,000
02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$1,450,000
2027-28
01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$100,000
2028-29 02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$1,450,000
City Council 9 – 2 11/4/2025
Public Works Pothole Repair Services
November 4, 2025

Page 3 ends

01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$100,00
02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$1,450,000
2029-30
01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$100,000
02917660-
62300
Special Gas
Tax
Roadway Maintenance,
Contract ServicesProfessional$604,167
2030-31
(Jul–Nov) 01117626-
62300
General
Fund
PWA Sidewalks-Service
Enhancement, Contract
Services-Professional
$41,667
TOTAL $7,750,000

EXHIBIT(S)

1. Abstract of Bids (No. 25-100)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 9 – 3 11/4/2025
PAGE 1 OF 1
EXHIBIT 1

ABSTRACT OF BIDS
Asphalt Pothole Repairs (Bid No. 25-100)

BIDDER LOCATION TOTAL
All American Asphalt Corona, CA $1,274,000
Hardy & Harper, Inc. Lake Forest, CA $1,358,000
Ben’s Asphalt, LLC Santa Ana, CA $1,750,000
Onyx Paving Company, Inc. Anaheim, CA $5,880,000
City Council 9 – 4 11/4/2025
Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Purchase Order Contracts for Public Works Water and Facilities Electrical Components and Supplies

AGENDA TITLE
Aggregate Purchase Order Contracts with All-Phase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc., and Royal Wholesale Electric for Electrical Components and Supplies (Specification No. 25-091) (General Fund & Non-General Fund)

RECOMMENDED ACTION
Award aggregate purchase order contracts to All-Phase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc., and Royal Wholesale Electric for electrical supplies on an as-need basis in a total aggregate amount not-to-exceed $1,050,000, for a one-term beginning November 4, 2025 and expiring on November 3, 2026, with provisions for four, one-year renewal options.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency Water Resources Division operates and maintains the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.

These water facilities require electric motors and controls to maintain a smooth-running system capable of meeting the community’s water demands.

Additionally, the Public Works Agency’s Parks, Fleet, Facilities, and Refuse Division oversees City-owned facilities and parks that require general electrical repair and upgrades of lighting and motorized systems.

Staff provides routine maintenance and repair of the water, park, and facility electric systems, including the replacement of miscellaneous electrical components. To support the operations and maintenance of these systems, City staff requires a wide range of electrical materials, supplies, and components. Given the challenges of aging infrastructure, staff proactively procures and maintains an inventory of essential electrical City Council 10 – 1 11/4/2025
Public Works Water and Facilities Electrical Components Supplies November 4, 2025

Page 2 ends

supplies at the City’s Corporate Yard to support both routine maintenance and emergency repair efforts. This readiness helps minimize service disruptions and ensures timely response to infrastructure issues. The proposed contracts allow staff to source electrical components and supplies from multiple local vendors ensuring access to products needed at competitive prices.

An Invitation for Bids (IFB) No. 25-060 was issued on May 6, 2025, on the City’s online bid management and publication system, PlanetBids. A summary of the vendor participation is as follows:
411 Vendors notified
0 Santa Ana vendors notified
21 Vendors downloaded the bid packet
0 Responsive bids
0 Responsive bids received from Santa Ana vendors
Zero bids were submitted by the IFB deadline of June 3, 2025.

A second IFB No. 25-091 was issued on June 19, 2025, on the City’s online bid management and publication system, PlanetBids. A summary of the vendor participation is as follows:
475 Vendors notified
15 Santa Ana vendors notified
18 Vendors downloaded the bid packet
0 Responsive bids received
0 Responsive bids received from Santa Ana vendors
Four bids were submitted by the IFB deadline of July 17, 2025. However, the bidders failed to submit required bid certification forms and therefore all were determined to be non-responsive to the City requirements based on this technicality.

A third IFB No. 25-110 was issued on August 5, 2025, on the City’s online bid management and publication system, PlanetBids. A summary of the vendor participation is as follows:
373 Vendors notified
15 Santa Ana vendors notified
14 Vendors downloaded the bid packet
0 Responsive bids received
0 Responsive bids received from Santa Ana vendors
Zero bids were submitted by the IFB deadline of August 20, 2025.

City Council 10 – 2 11/4/2025
Public Works Water and Facilities Electrical Components Supplies November 4, 2025

Page 3 ends

Santa Ana Municipal Code, Section 2-807(c), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment in situations where no bids are received. Staff researched available procurement options and product offerings in the market and contacted the four vendors who submitted bids for IFB 25-091 on July 17, 2025. Staff determined that the electrical supplies offered by All-Phase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc, and Royal Wholesale Electric meet the Public Works Agency’s needs. All four vendors agreed to honor their original bid pricing without needing to re-bid the contracts as allowed by the Municipal Code and submitted the necessary forms required by the City.

To ensure that staff have the necessary electrical materials, supplies, and software support, staff is recommending accepting bid prices submitted under IFB 25-091 and awarding aggregate purchase order contracts to All-Phase Electric Supply, B&K Electric Wholesale, USMILCOM, Inc. and Royal Wholesale Electric. All four vendors have agreed to hold pricing through November 3, 2026.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for Fiscal Year 2025-

26. Subsequent funding for the extension options, if exercised, will be included in future proposed budgets for City Council consideration.

Fiscal
Year
Accounting
UnitAccount #
Fund
Description
Accounting Unit,
Account Description
Amount
Current Budget
06017640-
63001
Water Water Utility Water
Production & Supply,
Miscellaneous Operating
Expenses
$100,000
01117651-
63200
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$33,333
2025-26
(November
– Jun)
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
Materials & Supplies
Buildings/Grounds
$6,667
Future Budget
2026-27 06017640-
63001
Water Water Utility Water
Production & Supply,
$150,000
City Council 10 – 3 11/4/2025
Public Works Water and Facilities Electrical Components Supplies November 4, 2025

Page 4 ends

Miscellaneous Operating
Expenses
01117651-
63200
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$50,000
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
Materials & Supplies
Buildings/Grounds
$10,000
06017640-
63001
Water Water Utility Water
Production & Supply,
Miscellaneous Operating
Expenses
$150,000
01117651-
63200
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$50,000
2027-28
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
Materials & Supplies
Buildings/Grounds
$10,000
06017640-
63001
Water Water Utility Water
Production & Supply,
Miscellaneous Operating
Expenses
$150,000
01117651-
63200
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$50,000
2028-29
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
Materials & Supplies
Buildings/Grounds
$10,000
06017640-
63001
Water Water Utility Water
Production & Supply,
Miscellaneous Operating
Expenses
$150,000
01117651-
63200
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$50,000
2029-30
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
$10,000
City Council 10 – 4 11/4/2025
Public Works Water and Facilities Electrical Components Supplies November 4, 2025

Page 5 ends

Materials & Supplies
Buildings/Grounds
06017640-
63001
Water Water Utility Water
Production & Supply,
Miscellaneous Operating
Expenses
$50,000
01117651-
62320
General
Fund
Park Maintenance,
Operating Materials &
Supplies
Buildings/Grounds
$16,667
2030-31
07417655-
63200
Civic Center
Maintenance
Civic Center
Maintenance, Operating
Materials & Supplies
Buildings/Grounds
$3,333
TOTAL $1,050,000

EXHIBIT(S)

1. Abstract of Bids (25-091)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager
City Council 10 – 5 11/4/2025
EXHIBIT 1

ABSTRACT OF BIDS
Electrical Supplies (IFB No. 25-091)

BIDDER LOCATION TOTAL
All-Phase Electric Supply Burbank, CA $ 24,963
Royal Wholesale Electric Santa Ana, CA $ 26,110
B&K Electric Wholesale City of Industry, CA $ 134,683
USMILCOM, Inc. Santa Ana, CA $ 152,681
EXHIBIT 1
City Council 10 – 6 11/4/2025
City Manager’s Office
www.santa-ana.org/cm
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Scientific Polling Services

AGENDA TITLE
Agreement with True North Research, Inc. for Scientific Polling and Communications Services (Specification No. 25-105) (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with True North Research, Inc. to provide scientific polling and communications services in an amount not to exceed $198,250, for a term beginning November 4, 2025 and expiring November 30, 2026, with provisions for two (2), one (1) year extensions. (Agreement No. A-2025-XXX) GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
In November 2018, the City’s voters approved Measure X, a local sales tax add-on with a rate of 1.50%. The rate is set to decrease from 1.50% to 1.00% on April 1, 2029, decreasing the City’s revenue by as much as $30 million per year. The City will need to explore all available options to rebalance the budget. Options include reducing services, maximizing efficiencies, increasing fees, and asking the voters to preserve the local sales tax add-on rate at 1.50%. Staff recommends conducting a scientific baseline survey to enable the City Council to make sound, strategic decisions based upon data collected according to rigorous methodological standards.

Request for Proposals (RFP) No. 25-105 was issued on August 6, 2025 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:

275 Vendors notified
0 Santa Ana vendors notified
23 Vendors downloaded the RFP packet
7 Proposals received
0 Proposals received from Santa Ana vendors
City Council 11 – 1 11/4/2025
Scientific Polling Services
November 4, 2025

Page 2 ends

Proposals were solicited, opened on September 3, 2025, and evaluated. Five proposals were determined to be responsive to the specifications and met the City’s requirements.

An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.

Staff recommends awarding an agreement to the highest-ranked firm, True North Research, Inc. (Exhibit 1). True North Research, Inc. has significant experience with a large number of California cities, a competitive price proposal for polling services, and the ability to provide a full range of services after the initial poll; including public communications, graphics, and writing a ballot measure.

In Phase 1 of the project, True North Research, Inc. will design and implement a survey that produces valid and reliable measures of opinion from the voting population. Using a stratified and clustered random sampling methodology, True North Research, Inc. will recruit participation via email invitations, text invitations, and telephone calls. Survey data will be collected by telephone or online participation in English, Spanish, or Vietnamese. A sample size of 600 completed surveys will achieve a +/- 4% margin of error at the 95% confidence level. The proposed agreement allows for a sample size of up to 800 completed surveys to test two different finance mechanisms at a cost of $38,250. The results of the baseline survey will be presented to City Council. If the survey results are promising and the City Council chooses to move forward to Phase 2 of the project, the agreement allows for the following optional services:
• Consulting on measure preparation, strategy, and communications at a cost of up to $80,000 ($10,000 per month for up to 8 months);
• A tracking survey in summer 2026 at a cost of $31,500; and • Preparation and mailing of a single multilingual educational piece to all 64,115 registered voter households at a cost of $48,500.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding of $38,250 for the baseline survey is available in the current FY 2025-26 budget. If the City Council directs staff to move forward with Phase 2 activities with a cost of up to $160,000, staff may request an additional appropriation with the Midyear budget report.

Fiscal
Year
Account Unit
- Account #
Fund Description Accounting Unit,
Account Description
Amount
FY 25-26 01105015-
62300
General Fund Non-Departmental $38,250
City Council 11 – 2 11/4/2025
Scientific Polling Services
November 4, 2025

Page 3 ends

EXHIBIT(S)

1. Agreement with True North Research, Inc.

Submitted By: Kathryn Downs, Assistant City Manager
Approved By: Alvaro Nuñez, City Manager
City Council 11 – 3 11/4/2025
AGREEMENT WITH TRUE NORTH RESEARCH, INC.

FOR SCIENTIFIC POLLING SERVICES
THIS AGREEMENT is made and entered into on this 4™ day of November, 2025 by and between True North Research, Inc., a California corporation, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
On August 6, 2025, the City issued a Request for Proposal No. 25-105 (“REP”), by which the City sought a Consultant having skill and knowledge in the field of providing scientific polling services. The RFP is referenced herein as if incorporated in full.

Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide such services to the City as described in the scope of work that was included in the RFP.

In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION
City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement, including any extensions exercised between the parties for optional services, shall not exceed $198,250. This amount includes services rendered to perform the Baseline Services pursuant to Phase One.

City shall compensate Consultant for optional Phase Two services requested, in writing, at the sole discretion of the City.
a.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the

Page 1 of 9 ends

City Council 11 – 4 11/4/2025
City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments direetly into Consultant’s account(s) with fmaneial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above and eontinue until November 30, 2026 with the option for the City to grant up to two (2) one (1) year extensions, exereisable by a writing by the City Manager and the City Attorney, unless terminated earlier in aeeordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement ereates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on eomputer diskettes, which are prepared or eaused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
a.
b. City agrees and understands that Consultant is not obligated to produce, transmit, or otherwise provide to the City any raw data or the individual survey responses provided to Consultant for services rendered per this Agreement. All data, records, and

Page 2 of 9 ends

City Council 11 – 5 11/4/2025
responses eollected by the Consultant from respondents participating in any surveys conducted, pursuant to the terms of this Agreement, contain the respondents’ confidential and personally identifiable information and shall remain the property of the Consultant.

6. INSURANCE
Insurance requirements are attached hereto as Exhibit C.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement and as a result of the negligence, errors, or omissions of the Consultant. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement and as a result of the negligence, errors, or omissions of the Consultant. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement and as a result of the negligence, errors, or omissions of the Consultant. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infiingement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to

Page 3 of 9 ends

City Council 11 – 6 11/4/2025
the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary. Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of eare it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.

Page 4 of 9 ends

City Council 11 – 7 11/4/2025
The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.

12. NON-DISCRIMINATION
Consultant shall not discriminate beeause of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other emplo5mient related aetivities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms ofthis Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and eonditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmueh as this Agreement is intended to secure the specialized serviees of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.

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City Council 11 – 8 11/4/2025

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notiee of termination. In sueh event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:

As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. a.
b.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

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City Council 11 – 9 11/4/2025
To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:

City Manager’s Office
City of Santa Ana
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California 92702
To Consultant:

True North Research, Inc.

Attn: Timothy McLamey, Ph.D, President
1592 N. Coast Highway 101
Encinitas, CA 92024
A party may change its address hy giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state. County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn, b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
a.
[signature page to follow]

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City Council 11 – 10 11/4/2025
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA
Jennifer L. Hall
City Clerk
Alvaro Nunez
City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
TRUE NORTH RESEARCH, INC.

By:

Timothy McLamey, Ph.D,
President
City Council Page 8 of 9 11 – 11 11/4/2025

EXHIBIT A

SCOPE OF SERVICES
City Council 11 – 12 11/4/2025

CITY OF SANTA ANA

EXHIBIT I

SCOPE OF SERVICES
Consultant shall perform services as set forth below.

The City desires to conduct a baseline survey to better understand the public’s perception of services and budget priorities, assess the likelihood of success of one or more revenue ballot measures, and understand voter response to a potential revenue ballot measure.

The successful Consultant, at a minimum, must provide all instruments, equipment, tools, personnel, and supervision required to complete the statistically valid survey/polling services outlined below.

PUBLIC OPINION SURVEY
The selected Consultant will have the necessary experience to assist the City in conducting a survey to assess the feasibility and probability of a successful revenue ballot measure in an upcoming election.

Work includes, but is not limited to:

Review the City’s culture, local voter and resident demographics, results on past revenue/ballot measures and other data sources.

Research local tax proposals that may compete with Santa Ana’s potential revenue measure.

Provide an analysis and recommendations regarding the best election cycle for a potential revenue ballot measure, considering voter engagement, timing, and community priorities.

Design a survey questionnaire in English, Spanish, and Vietnamese, and establish statistically valid sampling and survey methods to assess community support for revenue measures and their perception of the City’s services and budget priorities.

Conduct statistically valid surveys/polls to gauge support for revenue measures, ensuring availability in English, Spanish, and Vietnamese.

Recommend appropriate sample sizes to achieve 95% and 97% confidence levels.

Surveying/polling results must include the following;
Highlight community support for specific projects and services, and preferred revenue measures.

Provide statistical data and recommendations on potential revenue measure(s).

Measure the effectiveness of subsequent public education and outreach efforts.

Gauge how support would change based on the rate and level of revenue generated.

Draft and present a comprehensive final report detailing polling results, findings, limitations and challenges, and recommendations. The Consultant will develop and make presentations of the results to staff, council members, or other key stakeholders. a.
b.
c.
d.
e.
f.
gI.

IV.
h.

COMMUNICATIONS AND REPORTING
The Consultant will meet with City staff for a kick-off meeting to discuss the project. Regular meetings will be held with staff as polling questions are developed and reports are prepared to discuss issues, concerns, and recommendations. The Consultant must provide regular updates on analysis, recommendations, and project milestones.

Before issuing the final report, the Consultant will meet with City staff to review the draft report and recommendations for presentation to the City Council. The Consultant will present data and recommendations at a regular City Council meeting determined by City staff.

City Council 11 – 13 11/4/2025

CITY OF SANTA ANA

BALLOT MEASURE DEVELOPMENT AND STAKEHOLDER ENGAGEMENT
If the City moves forward with the placement of a revenue measure on the November 2026 ballot, the scope of work includes assistance in developing the ballot measure, ordinance language, and public outreach. This includes review of City-developed information and education materials and identification of the most effective methods of information distribution for Santa Ana voters.

The Consultant will assist with developing strategies and plans to inform and engage key internal stakeholder groups and influential external groups including elected leaders, business leaders. City leaders, community leaders, taxpayer groups, and others.

City Council 11 – 14 11/4/2025

EXHIBIT B

COMPENSATION
Fee Proposal ineluding hourly rates if applicable
City Council 11 – 15 11/4/2025
Cost Proposal
For the City’s convenience, we have separated our proposed costs by phase.

True North’s fixed-fee, not to exceed cost for conducting the baseline research (Phase 1) will be $32,500 assuming the survey is designed to test a single financial mechanism and employs a sample size of 600 completed interviews. If the City seeks to test two financial mechanisms, it will likely require a split-sample approach and larger sample size (800), in which case the cost for Phase 1 will be $38,250.

If the Phase 1 survey results are promising and the City chooses to move forward with a revenue measure, the consulting costs for Phase 2 will have two components—a monthly fee of $1 0,000 for TeamCivX’s and Presidio’s consulting on measure preparation, strategy, coali tion building, and communications, and $31,500 for a tracking survey in summer 2026 to pro vide Council with up-to-date information prior to placing a measure on the ballot. Assuming an eight month engagement for Phase 2 Qanuary - August), the total consulting fees for Phase 2 will be $111,500.

We will also recommend a separate budget for advertising, printing and production of informa tional materials. The cost to print and mail an informational brochure will depend on the struc ture and targeted audience. To prepare and mail a single multilingual piece to all 64,115 registered voter households in the City of Santa Ana will cost $48,500. If targeting a piece in a single language to appropriate households, the costs will be $31,000 for English-only house holds, $16,500 for Spanish language households, and $9,250 for Vietnamese language house holds. For budgeting purposes, most public agencies send two to three mailings per voter household during the ballot measure planning process.

EXHIBIT C
Insurance Requirements
City Council 11 – 17 11/4/2025
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be home by Consultant.

MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL); Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.

Automobile Liability (AL); Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance. City will accept evidence of personal automobile insurance.

Workers’ Compensation (WC): as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.

If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above. City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following provisions:

2. 3.

City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations.

Consultant’s Insuranee eompany(ies) agrees to waive all irghts of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of Consultant’s CGL, AL, and WC policies which arise from work performed by Consultant under this Agreement.

For any claims related to this contract. Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not eontribute with it.

1. 2.

3. City Council 11 – 18 11/4/2025
A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City.

Ten (10) days prior written notice shall be provided to City for policy cancellation or non renewal due to non-payment of premium.

Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: City Manager’s Office, 20 Civic Center Plaza, M-31, Santa Ana, CA 92701.

The name and location of project must be included in the Description of Operations section of each certificate.

4. 5.

6. Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them.

City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

City Council 11 – 19 11/4/2025
Community Development Agency
www.santa-ana.org/cd
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: First Amendment to Agreement with Iron Mountain Information Management, LLC

AGENDA TITLE
First Amendment to the Agreement with Iron Mountain Information Management, LLC for Digital Conversion and Document Imaging Services for the Housing Authority (NonGeneral Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a First Amendment that would allow the Housing Authority to increase the amount of the Agreement with Iron Mountain Information Management, LLC for digital conversion and document imaging services by $150,000, for a new total amount not to exceed $292,700 for the current contract term expiring December 31, 2026, and two remaining one-year extensions (Contingent upon approval of Housing Authority Item # 3) (Agreement No. A-2025-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On December 5, 2023, City Council authorized the City Manager and the Executive Director of the Santa Ana Housing Authority (“Housing Authority”) to execute an agreement with Iron Mountain Information Management, LLC (“Iron Mountain”) to provide offsite document storage of City of Santa Ana (“City”) and Housing Authority records in an amount not to exceed $142,700, for a three-year term beginning January 1, 2024 and expiring December 31, 2026 with an option of two one-year extensions (Exhibit 1). The purpose of this agreement is to ensure secure and compliant storage of records in accordance with the City’s Records Retention Schedule and applicable federal and state requirements. Specifically, Iron Mountain stores participant and applicant files for the Housing Authority, as well as other records and documents stored by the Finance and Management Services Agency (“FMSA”) and Community Development Agency (“CDA”). For the Housing Authority, Iron Mountain stores current and past applicant and participant records for a period of three years from the date of termination or denial of assistance. For FMSA and CDA, Iron Mountain stores various financial records and grant documents in accordance with the City’s Records Retention Schedule.

City Council 12 – 1 11/4/2025
First Amendment to Agreement with Iron Mountain Information Management, LLC November 4, 2025

Page 2 ends

The Housing Authority now seeks approval for a First Amendment to this Agreement to include the digital conversion of existing paper records currently stored on-site in the Housing Authority’s offices (Exhibit 2). The cost of this additional service is $113,180, but staff is requesting to increase the annual amount of the Agreement by $150,000 in case there are unanticipated cost increases during the project. Converting approximately 1,650 physical files (representing about 732,600 pages) into searchable digital images will streamline records management and enhance the efficiency of the Housing Authority’s operations. The original Request for Proposals (RFP) for this Agreement issued on July 19, 2023, included the digital conversion of existing paper records under Page 19 of the RFP. Iron Mountain was awarded its Agreement with the City and Housing Authority due to its proposal to RFP #23-109A, in which Iron Mountain was selected due to its resources and expertise in digital conversion and document imaging services. Said services were part of Exhibit A to the Agreement and were included within the original scope of services.

Currently, physical files and records are stored and accessed manually, which can cause delays and inefficiencies. Digitization will enable authorized staff to securely access files electronically, reducing delays associated with manual retrieval and improving customer service delivery for program participants and applicants. The additional $150,000 will be funded through Housing Authority funds. However, the City is also a signatory to the Agreement that includes both the City and Housing Authority.

Therefore, the City Manager is required to execute the First Amendment together with the Executive Director of the Housing Authority.

Under the proposed First Amendment, Iron Mountain will provide comprehensive digital conversion services including document preparation, scanning, quality assurance, indexing, and secure electronic delivery in accordance with the statement of work attached to the First Amendment as Exhibit A-1. Upon completion, the digitized records will be transferred to an encrypted storage device, and the original hard copy records will be stored at Iron Mountain’s secured facility pending authorization for destruction in compliance with the City’s retention policies. The reason for staff to recommend this First Amendment is because the Housing Authority does not have the administrative capacity to manually scan and digitize approximately 1,650 paper files. This task requires larger equipment and specialization.

This project also supports the City’s long-term operational goals by reducing dependence on physical storage space. The repurposed file room space at the Housing Authority office on the first floor of City Hall will accommodate new staffing needs and provide capacity for a small conference area to improve collaboration and service coordination. Overall, the proposed amendment advances record accessibility, digital transformation, and operational efficiency within the Housing Authority’s administrative functions.

Iron Mountain will safeguard personal client information throughout the digitization process. Iron Mountain adheres to stringent security protocols that comply with industry standards such as HIPAA and SOC 2. These protocols include secure access controls, City Council 12 – 2 11/4/2025
First Amendment to Agreement with Iron Mountain Information Management, LLC November 4, 2025

Page 3 ends

date encryption, continuous system monitoring, and rigorous physical security at digitizing facilities. All personnel undergo background checks and receive ongoing training on privacy and data security. Documents are securely tracked during intake, processing, and return. These measures ensure that client information is protected from unauthorized access while enabling improved record accessibility through secure digital solutions.

Iron Mountain was founded in 1951 and provides services to more than 225,000 customers around the world and hundreds of public sector agencies across the United States. Iron Mountain stores and protects billions of information assets, including business documents. Using modern technology and various checkpoint systems, Iron Mountain provides efficient and effective services to their customers.

FISCAL IMPACT
This agenda item appears on both the City Council and Housing Authority agendas because each body must approve its part of the agreement. The amendment to this agreement will be funded through Housing Authority funds.

EXHIBIT(S)

1. Staff Report from December 5, 2023

2. First Amendment to Agreement with Iron Mountain
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager
City Council 12 – 3 11/4/2025
Community Development Agency
www.santa-ana.org/community-development
Item # 3
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 5, 2023
TOPIC: Agreement with Iron Mountain Information Management, LLC

AGENDA TITLE
Approve an Agreement with Iron Mountain Information Management, LLC for Document Storage for the Housing Authority, Community Development Agency and Finance & Management Services Agency (Non-General Fund)

RECOMMENDED ACTION
Authorize the Executive Director of the Housing Authority to execute an agreement with Iron Mountain Information Management, LLC to provide offsite document storage of Housing Authority records in an amount not to exceed $142,700, for a three-year term beginning January 1, 2024 and expiring December 31, 2026 with an option of two oneyear extensions, subject to non-substantive changes approved by the Executive Director and the Housing Authority General Counsel (Contingent upon approval of City Council Item # 9) (Agreement No. 2023-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Housing Authority of the City of Santa Ana (Housing Authority) is required to preserve Housing Choice Voucher Program applicant and participant records for a period of three years from the date of termination or denial of assistance. To comply with this requirement, the Housing Authority currently used Iron Mountain Information Management, LLC to store and archive files. The Housing Authority is unable to store the records in City Hall because of the volume of records, the lack of storage space, and the infrastructure required to store hundreds of confidential files. SAHA also does not have the administrative capacity to efficiently manage and maintain the records compared to an outside storage facility that will more efficiently manage the records.

As required by the City of Santa Ana Records Retention Schedule, the Finance and Management Services Agency (FMSA) is also required to retain various records and documents for the periods stated within the policy. FMSA is unable to store the numerous records and documents at City Hall due to the lack of sufficient storage space and administrative capacity. Therefore, In order to comply with this requirement, FMSA utilizes an offsite storage facility that has the storage capacity, expertise, and resources to store, archive, retrieve, and destroy such records and documents.

Exhibit 1
City Council 12 – 4 11/4/2025
Agreement with Iron Mountain, LLC
December 5, 2023

Page 2 ends

In addition, the Community Development Agency (CDA) is in need of a new offsite storage facility to store documents related to the former Redevelopment Agency, Enterprise and Empowerment Zone, Community Development Block Grant (CDBG) Program, and other miscellaneous documents.

To meet the offsite document storage needs for the Housing Authority, FMSA, and CDA, on July 19, 2023, staff issued a Request for Proposals (RFP # 23-109A) for document storage and imaging services (Exhibit 1) for the Housing Authority, CDA, and FMSA. Responses to the RFP were accepted until August 10, 2023.

The City received bids from Corodata and Iron Mountain Information Management, LLC Iron Mountain). The bids were reviewed by three staff from the Housing Authority and one staff from CDA. The review panel reviewed the two bids and Iron Mountain was selected based upon several factors including innovative technology for requesting files and shredding files and their experience and background in document storage.

FISCAL IMPACT
Funds will be budgeted in the following fiscal years as follows, subject to change. The remaining balance will be budgeted from non-Housing Authority funds.

Fiscal Year Accounting
Unit-Account
Fund
Description
Accounting
Unit, Account
Description
Amount
14018760-
62300
Housing
Authority
Housing
AuthorityContract Svcs. -
Professional
20,000
FY 2023-24
60718810-
62300
Housing Asset
Program
CDA – Housing
Asset Admin
Contract Svcs. -
Professional
5,000
Total:$ 25,000
FY 2024-25 14018760-
62300
Housing
Authority
Housing
AuthorityContract Svcs. -
Professional
25,000
Exhibit 1
City Council 12 – 5 11/4/2025
Agreement with Iron Mountain, LLC
December 5, 2023

Page 3 ends

60718810-
62300
Housing Asset
Program
CDA – Housing
Asset Admin
Contract Svcs. -
Professional
5,000
Total:$ 30,000
14018760-
62300
Housing
Authority
Housing
AuthorityContract Svcs. -
Professional
20,000
FY 2025-26
60718810-
62300
Housing Asset
Program
CDA – Housing
Asset Admin
Contract Svcs. -
Professional
3,900
Total:$ 23,900

EXHIBIT(S)

1. Request for Proposals (RFP # 23-109A)

2. Agreement with Iron Mountain Information Management, LLC Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Tom Hatch, Interim City Manager
Exhibit 1
City Council 12 – 6 11/4/2025

FIRST AMENDMENT TO AGREEMENT WITH IRON MOUNTAIN

INFORMATION MANAGEMENT, LLC FOR

DIGITAL CONVERSION AND DOCUMENT IMAGING SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on November 4, 2025, by and between Iron Mountain Information Management, LLC, a Delaware limited liability company (“Consultant”), the Housing Authority of the City of Santa Ana, a public body, corporate and politic, and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The parties entered into Agreement No. A-2023-223 (“Agreement”) dated January 1, 2024 to provide document storage and imaging services. The term of the Agreement runs for a three (3) year period until December 31, 2026, with an option to extend the term of the Agreement for up to two (2) one (1) year extensions. The Agreement is current and ineffect.

B. Consultant was awarded its Agreement with the City due to its proposal to Request for Proposal #23-109A, in which Consultant was selected due to its resources and expertise in digital conversion and document imaging services. Said services were part of Exhibit A to the Agreement.

C. City located a large amount of paper files from the Housing Authority which, when converted to digital format, would create greater efficiency for review and access. In addition, the time, expense, and resources to handle the digital conversion are within the scope of services provided by Consultant.

D. The parties now wish to amend the Agreement to increase the total not-to exceed amount to the compensation of the Agreement to pay the digital conversion of files from the Housing Authority. No other changes are contemplated by this Amendment.

The Parties therefore agree:

1. Section 2a, Compensation, is hereby amended to increase the total compensation by $150,000 to cover costs and services detailed in Exhibit A-1 to this First Amendment to the Agreement. The total not-to-exceed amount for this Agreement shall not exceed $292,700.

2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page to follow]
EXHIBIT 2
City Council 12 – 7 11/4/2025
EXHIBIT 2
City Council 12 – 8 11/4/2025
ironmountain.com | 1.800.899.IRON (4766) Page 1 of 18
Public Sector Master SOW Form Rev. 7/13/2023
This Statement of Work (“SOW”) is a proposal by Iron Mountain Information Management, LLC (“Iron Mountain”, “IRM” or “IM”) to perform the services described herein, including the pricing, assumptions, and terms and conditions that will apply to a contract resulting from this SOW.

Throughout this SOW, certain provisions have been selected for incorporation herein either by (i) check of a clause(s) that is presented in full, or (ii) check of a link to static, dated clause or clauses incorporated by reference. In both instances (i) and (ii), such provisions are material to this SOW and applicable to a contract resulting from this SOW.

Customer Information (“Customer”):

City of Santa Ana Housing Authority
20 Civic Center Plaza, 1st Floor
Santa Ana, CA 92702
Maria Hodson
Case Digitization Date of SOW: 10/16/2025 v2
IMGS/SLED Number: SLED0005587 Project #: PR-022300
Proposal Validity Period: The terms and fees quoted under this SOW will only remain valid for acceptance by Customer until 12/31/25. Thereafter, Iron Mountain may modify the fees or terms and require a modified SOW.

Iron Mountain Contacts:

CONFIDENTIALITY
This submission includes information that shall not be duplicated, used or disclosed — in whole or in part — for any purpose other than to evaluate this submission. Contains Iron Mountain confidential and proprietary information © 2025. Iron Mountain Incorporated. All rights reserved. Iron Mountain and the design of the mountain are registered trademarks of Iron Mountain Incorporated in the U.S. and other countries. All other trademarks are the property of their respective owners.

Heidi Vierkant
SLED Account Executive
[email protected]
704-906-2600
Exhibit A-1 to the First Amendment
A-2023-223
EXHIBIT 2
City Council 12 – 9 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Table of Contents
Section 1: Introduction and Technical Statement of Work/ Performance Schedule Section 2: Pricing and Assumptions
Section 3: Terms and Conditions
Section 4: Acknowledgement/Acceptance
EXHIBIT 2
City Council 12 – 10 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Section 1
Introduction and Technical Statement of Work/ Performance Schedule Digital Conversion
Iron Mountain provides customers full digital transformation services including document preparation, scanning of textual and graphical documents into digital data, quality assurance, indexing, document reassembly, and digital delivery of data to a new media.

Controlled Material
Customer will not provide Iron Mountain with any Deposits (including goods, software, services, and/or technical data) that contain technical information regarding defense articles or defense services within the meaning of the U.S. International Traffic in Arms Regulations (“ITAR”), or technical data within the meaning of the U.S. Export Administration Regulations (“EAR”), or are otherwise subject to export restrictions under applicable export control regulations, including ITAR and the EAR. If during the term of the Agreement Customer determines that it can no longer comply with this Section, Customer must immediately notify Iron Mountain in writing. Customer shall take no action that causes Iron Mountain to be noncompliant with applicable export control laws and regulations as it relates to the Deposits.

Digitization Description
Customer seeks a cost-effective, outsourced solution to manage the digitization to digital images.

Business Hours
The digitization part of this project will be completed by Iron Mountain during normal business hours: Monday through Friday 8:00 AM to 5:00 PM local time excluding weekends and holidays.

Project Details
Digitization Type
The following are the types of documents/originals to be digitized:

Estimated
Percentage of
Volume
Media Type
90% Paper: 8.5x11
10% Paper: 8.5x14
5% of pages have receipt attached
Project Type
This digitization project consists of the following:
● Backfile
EXHIBIT 2
City Council 12 – 11 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Turnaround Requirements
Please note: Turnaround time is defined by the time Iron Mountain receives the documents for processing to the time the digitized images and data are made available to Customer. ▪ Backfile turnaround requirements will be mutually agreed upon during the implementation of this solution, unless otherwise specified.
▪ A test box was not digitized for this project as a representative sample of the Customer's documents. All processing assumptions contained herein are based directly upon the information provided by the Customer.

The above SLA applies only to the maximum volume amounts specified within this SOW. Items exceeding that maximum will be processed within the SLA if possible; however, will not count against Iron Mountain’s achievements to the SLA.

Documents over the maximum volume amount will be processed the following business day in a “First-In First-Out” (FIFO) order.

Logistics
Location 1
The information below refers to records/documents stored at the location listed below:

City of Santa Ana
ATTN: Maria Hodson
20 Civic Center Plaza, 1st Floor
Santa Ana, CA 92702
Additional Details
▪ Documents/records will be made available to Iron Mountain all at one time. ▪ The estimated number of boxes is 370.

Volume Fluctuations
▪ Volume is not expected to fluctuate.

Expected Volumes
Hard Copy
Backfile
Number of Files 1,650
Average Documents per File 6
Average Pages per Document 61.7
Percentage of Duplexed Pages 20%
Estimated Total Number of Images 732,600
EXHIBIT 2
City Council 12 – 12 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Preparation
Document Preparation Requirements
Document preparation includes the removal of all fasteners and bindings, flattening bent corners, document orientation, making minor repairs, repositioning of smaller documents, inserting applicable separator sheets and tearing tri-folds when necessary.

Document Prep Performed By
Documents will be prepared by Iron Mountain prior to digitization according to the details outlined in the following section. ▪ This project has been identified as requiring standard preparation. Standard preparation is defined as having moderately fastened documents (<1 fastener per 5 pages); 95% bond paper, remaining office-type documents; 95%+ standard size (5% other); and <1% requiring repair or mounting to carrier sheet. ▪ The documents for digitization are in good condition.

Separation Details
▪ Separation will be at the file & document levels for the backfile digitization. ▪ Separation will be achieved by inserting standard Iron Mountain separator sheets. ▪ Iron Mountain will insert the applicable separator sheets. ▪ Iron Mountain will maintain the order of the documents in a given box, digitizing from the first page to the last page. We will not rearrange the documents prior to digitization.

Disposition of Originals
▪ The documents post digitization will be inbound to the Iron Mountain Record Center for safekeeping until the destruction approval notification has been received from the Customer. All standard storage pricing would apply.

Digitizing
Digitizing Requirements
This section outlines the setup of the scanner and related functions for all hard copy digitization. All digitizing will be performed in duplex mode set with automatic blank page deletion at 5kb or less per page. Images over 5kb that contain no appreciable information will not be considered rejects.

Iron Mountain standard digitizing features, including deskewing, automatic brightness, density and threshold settings, despeckle, auto orientation and edge cleanup, are done through an automated process. The output of the automated process will be accepted as is unless otherwise noted in the Quality Assurance section.

Digitizing Details
▪ Section 1 documents will be digitized in color, remaining Sections 2-6 will be digitized in black and white.

The scanners used for this project will have the following capabilities:
▪ Production (Automatic Document Feed)
EXHIBIT 2
City Council 12 – 13 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Quality Assurance
Quality Assurance Requirements
Quality Control consists of a paper to image comparison, a review of image quality, and document separation. The level of quality control selected for this project is identified below. ▪ Iron Mountain will perform statistical quality control utilizing the ANSI/ASQC (American National Standards Institute/American Society for Quality Control) standard Z1.4 at a 1.0 Acceptable Quality Level (AQL) to establish the sample size(s), acceptance, rejection and re-sampling parameters.

Indexing
Indexing creates necessary metadata fields to support standard search functionality to access the documents. ▪ Double key verification will be performed on the appropriate fields as identified in the indexing table. ▪ Customer will provide examples of the documentation with index fields identified prior to implementation of project. Samples will be complete and representative of documents Iron Mountain will receive during the course of the project. Any document type or variation not included in this sample will be indexed at best effort, but not applicable to Iron Mountain quality requirements.
▪ For manually indexed fields, Iron Mountain will only capture data present on image. Blank or default values will be provided for missing or illegible data as defined by Customer.

Index Fields
Primary
Field? Index Field Name Basis
Keyed/
OCR
No. of
Char
Fixed
Length? Req Format Verify
No
File Type (Housing or
Portability) Per File Manual 2 Yes Yes Alpha Yes
No Date Per File Manual 8 Yes Yes
Date
MM-DDYYYY Yes
Yes Unique Identifier Per File Manual 10 No Yes
AlphaNumeric Yes
No Section (1-6) Per Document Manual 1 No Yes
AlphaNumeric Yes
Reassembly
This section provides the reassembly details of the original hard copy material post digitization. ▪ The project requires simple reassembly. The digitized documents will be placed back in the original file folder without applying any fasteners.

Hard Copy and Digital Release
The following information outlines the disposition of the original hard copy materials as well as the requirements for the digitized image destination and image format.

EXHIBIT 2
City Council 12 – 14 11/4/2025
Use or disclosure of data contained in this page is subject to the restriction on the title page of this proposal. ironmountain.com | 1.800.899.IRON (4766) Page 7 of 18
Public Sector Master SOW Form Rev. 5/21/2024
Hard Copy Release Details
▪ The documents post digitization will be inbound to the Iron Mountain Record Center for safekeeping until the destruction approval notification has been received from the Customer. All standard storage pricing would apply.

Digital Release Details
▪ The image output will be Searchable PDF.
▪ Released images will be at 300 DPI.
▪ The index output will be a .CSV file.
▪ There will be one index file created for this entire project. A record will be created within the index file for each image file delivered for the project.
▪ Foldering is not required for this project.
▪ The image and index files will be released to an encrypted external hard drive supplied by Iron Mountain.

Customer's Technical Contact, as shown in this SOW, will receive the encryption key via email. ▪ Files will be delivered in a single release, following completion of the project.

Additional Project Requirements
Customer Review and Notification Period - Post Processing Error Correction Timeline It is of benefit to both Parties to discover any errors quickly to avoid their duplication in on-going work. Customer will review the program and/or process then promptly notify Iron Mountain of any alterations and or corrections that they deem necessary. During the first month of this project, Iron Mountain requests that Customer review work within one week. Any necessary rescanning services will be provided at no charge for items identified by Customer within a maximum two-week timeframe.

EXHIBIT 2
City Council 12 – 15 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Special Project Services
Iron Mountain provides customers specialized project services for work such as packaging services, transmittal preparation, file packing and purging, re-labeling, re-boxing, data capture/indexing, data entry, and transportation.

Project Scope and Workflow
Collection, transport, transmittal preparation, and receipt of an estimated 370 cartons (444 cubic feet) of Customer records located at 20 Civic Center Plaza, Santa Ana CA 92701.

Iron Mountain will pack an estimated 2000 files in an estimated 370 storage cartons.

Cartons will be transferred to an Iron Mountain facility in the Los Angeles market.

This service will require 2 dedicated transportation trips.

Once arrived at Iron Mountain, the 370 cartons will be barcoded, Inbounded, transmittal prepped, then retrieved and transported to the Cerritos CA Imaging facility.

The pricing for imaging of the documents is not included in this SOW.

Upon receipt of signed Statement of Work, Iron Mountain will contact Customer to schedule execution of the workflow described herein.

Unless otherwise stated, Iron Mountain will follow standard operating procedures for all standard workflows including, but not limited to, transportation, inbound/outbound processing, inventory staging, and archival destruction. All work associated with this SOW will take place during standard Iron Mountain operating hours, 8AM – 5PM Monday through Friday (local time – excluding Iron Mountain holidays), unless otherwise specified and mutually agreed upon. These services will be executed in a mutually agreed upon service window based on the availability of Iron Mountain project teams while accommodating any service restrictions noted by Customer.

Upon arrival at the Customer’s location, Iron Mountain will provide identification and ask for the designated Manager on Duty (MOD) or other specified Customer contact. The Customer will be required to escort Iron Mountain to the location of the records requiring service. In the event the location is not ready for service, an additional, billable service visit may be required. The Iron Mountain project team will pack the records into standard Iron Mountain RFID ready storage cartons. If a Customer chooses to use non-RFID ready cartons, separately purchased Iron Mountain RFID labels will be applied to the face of each storage carton to ensure proper disposition and chain of custody.

Customer expects the following fields to be captured, if applicable:

Major Description / Minor Description / Date Range / Alpha Range / Destruction Date During the pickup process, the Iron Mountain courier will confirm receipt of each carton by scanning the barcode label associated to each carton. Cartons will be staged for transport and, prior to departure, the Iron Mountain courier will require the Customer MOD or designated Customer contact to confirm the carton quantity and provide signature to release the inventory.

Upon arrival at the Iron Mountain record center, each carton will be processed following the established, Iron Mountain, standard operating procedure for receipt and entry. In the event that a carton arrives without RFID labels, a RFID label will be affixed, by Iron Mountain, at the customer’s billable rate. Upon inbound completion, each carton will be placed into archival inventory through the putaway process.

EXHIBIT 2
City Council 12 – 16 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Out of Scope Work
Any and all services not described under “Project Scope and Workflow” above are excluded from the scope of this SOW.

Customer Obligations
● Customer shall not store with Iron Mountain material that is highly flammable, may attract vermin or insects, is otherwise dangerous or unsafe to store or handle, or is regulated by federal or state law or regulation relating to the environment or hazardous materials.
● Customer shall not store negotiable instruments, jewelry, check stock or other items that have intrinsic value.
● Customer warrants and covenants that its premises where Iron Mountain employees perform services (including pickups and deliveries) are and shall be free of hazardous substances or dangerous conditions. Customer shall reimburse Iron Mountain for damage to equipment or injury to personnel resulting from Customer’s breach of this Section.

EXHIBIT 2
City Council 12 – 17 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Section 1 (continued)
(Checked statement applies to this SOW)
☒ NIST-800-171 or NIST-800-53 is not in scope of this proposal. If the Customer elects to add NIST SP 800-171 or NIST SP 800-53 requirements, it will be a change under the Changes clause of the applicable terms and conditions incorporated herein, for which IM will be entitled to an equitable adjustment.
☒ Period of Performance: The term of this order shall commence on the Effective Date of this SOW and shall continue for one (1) year after commencement.

EXHIBIT 2
City Council 12 – 18 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Digital Conversion
Solution Fees: General
Section 2
Pricing and Assumptions
Pricing is based on the project assumptions shown herein. These prices are only for the services and products outlined in this SOW; any Records and Information Management service fees are in addition to this SOW’s fees and are covered in a separate Pricing Schedule or Statement of Work pursuant to Customer’s separate agreement for Records and Information Management services. Any other services not outlined herein, or in any other SOW, shall be provided at Iron Mountain's then-current rates.

Iron Mountain cannot be held responsible for any delays caused by Customer or for incorrect information provided by Customer. Such delays may impact Iron Mountain’s ability to perform the services and may result in additional charges.

Volumes are assumed to be correct based on the detail provided by the Customer.

All pricing is shown in US Dollars and is payable in US Dollars and does not include taxes. Please note that all prices quoted to you are exclusive of taxes, which may be charged in addition to the quoted price. The applicable taxes will be determined based on the location where the services are performed. The Customer is responsible for paying any sales, use, value added, or similar tax required by applicable law in connection with the services provided, and such taxes will be added to the fees charged.

The sections below provide the fees due as detailed within this SOW. ▪ Setup and One-Time Fees will be invoiced in the first billing period following the Effective Date. ▪ Recurring services will be invoiced the first billing period after the setup has been invoiced, regardless of the usability of the Solution, which will depend jointly on the complexity of the solution and the commitment of resources by both Iron Mountain and the Customer.

All fees, unless explicitly defined, will be billed through Iron Mountain.

Fees for Digitization Services
This is a project estimate of the number of images. Customer will be invoiced on the actual number of images digitized. Iron Mountain cannot be held responsible for any delays caused by Customer or for incorrect information provided by Customer. Such delays may impact Iron Mountain’s ability to perform the services and may result in additional charges.

Under this SOW, the Customer agrees to pay 80% of the price, even if the total digitization volume at the end of the Term is smaller than the contracted volume. Any service performed after this period shall be considered outside of the project scope of this SOW and will be quoted separately and outlined under an additional Statement of Work or a Change Order to this SOW. Any difference between the actual amount billed and the Minimum Commit for all Backfile related project services will be invoiced in full no sooner than thirty (30) days after the end of backfile project. For all Day Forward related project services, any difference between the actual amount billed each month and the monthly Minimum Commitment will be invoiced in full on a monthly basis once the project is considered "in production".

EXHIBIT 2
City Council 12 – 19 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Pricing Details
No. Service Offering Unit Unit Price
Number of
Units
Unit Price
Total
1 Document Preparation - Standard Image $0.040 732,600 $29,304.00 2 Standard Scanning - Tier 3 Image $0.065 732,600 $47,619.00 3 Scan Resolution - 300dpi - Standard Image $0.006 732,600 $4,395.60 4 Document Classification - Standard 6-10 Doc
Types Image $0.007 732,600 $5,128.20
5 Indexing - Standard Keystroke $0.008 85,800 $686.40
6 Quality Assurance - With Clean-up Image $0.011 732,600 $8,058.60 7 Image Output - Searchable PDF Image $0.005 732,600 $3,663.00 8 Document Reassembly - Simple Image $0.004 732,600 $2,930.40 9 Color Setup - Regular-size paper Project $384.760 1 $384.76 Estimated
Total $102,169.96
*Blended PPI $0.139
*Per image rate for budgetary purposes only. Customer will be invoiced based on actual quantities of tasks performed.

EXHIBIT 2
City Council 12 – 20 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Special Project Services
Pricing
Total Price (excluding taxes): $11,010.74
Bill Code Description Quantity Rate Unit of Measure Extended Price Transport Handling Charge 444 $3.00 CF $1,332.00
Regular Pickup -Zone 2 2 $39.90 Trip $79.80
Miscellaneous Services – Hourly Labor 48 $76.520 Hour $3,672.96 Standard Letter/Legal 370 $4.790 Each $1772.30
Rfid T Label 370 $0.672 Each $248.64
Miscellaneous Services – Hourly Labor
(Transmittal Prep)
15 $76.520 Hour $1,147.80
Receiving and Entering - Carton 444 $1.830 CF $812.52
Regular Retrieval - Carton 444 $2.190 CF $972.36
Regular Refile - Carton 444 $2.190 CF $972.36
Digitization Total Project Services Total Project Total Totals $102,169.96 $11,010.74 $113,180.70
EXHIBIT 2
City Council 12 – 21 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
General Assumptions
This SOW is based on the following General assumptions. ● Unless otherwise stated, Iron Mountain will follow standard operating procedures for all standard workflows including, but not limited to, transportation, inbound/outbound processing, inventory staging, and archival destruction. Notwithstanding anything in any contract between Customer and Iron Mountain to the contrary, Customer acknowledges and expressly agrees that Iron Mountain’s procedures involve (i) automated metadata extraction, (ii) temporary storage of such metadata in a cloud-hosted environment located in United States hosted by Google and exclusively managed by Iron Mountain; and (iii) quality control performed by Iron Mountain personnel located in India, Iron Mountain Services Private Limited.
● All work associated with this SOW will take place during standard Iron Mountain operating hours, 8AM-5PM Monday through Friday (local time – excluding Iron Mountain holidays), unless otherwise specified and mutually agreed upon. ● The services will be executed in a mutually agreed upon service window based on the availability of Iron Mountain project teams while accommodating any service restrictions noted by Customer.
● Projects requiring timeline acceleration are subject to additional charges. ● The total charges are an estimate only and will be determined based on actual services provided.

Should any of the assumptions above prove incorrect, the parties acknowledge that this will likely affect the project duration, price and/or quality.

EXHIBIT 2
City Council 12 – 22 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Section 2 (continued)
(Checked statement applies to this SOW)
☒ Firm Fixed Unit Pricing and Firm Fixed Price Labor Task:

For the avoidance of doubt, Iron Mountain will perform services and will invoice non-hourly labor tasks monthly on a Firm Fixed Unit Price per task basis for actual quantities of tasks performed. For tasks identified as hourly labor, Iron Mountain will perform and invoice firm fixed-priced labor tasks at the total rate for the completed task irrespective of actual labor hours incurred to perform the completed task. ☒ Taxes:

Customer will be invoiced and will pay all sales, use, property, ad valorem, value added, or similar taxes imposed as a result of the services, except for any corporate business taxes, franchise taxes, taxes based on Iron Mountain’s income and/or gross receipts, withholding taxes, and personnel-related taxes. If Customer is exempt from a tax noted on an invoice, Customer will provide Iron Mountain with a valid exemption certificate.

EXHIBIT 2
City Council 12 – 23 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Section 3
Terms and Conditions
Note: Linked terms and conditions are dated for version control and dated linked versions remain static. At the request of the Customer, hard copies of the checked terms and conditions will be attached to this SOW for ease of reference.

Checked Terms and Conditions are applicable to this SOW and the Contract resulting from it. ☐ Master Agreement between Iron Mountain Information Management, LLC and the Housing Authority of the City of Santa Ana dated January 1, 2024. Contract number A-2023-223.

Negotiation Thresholds. Unless Iron Mountain and Customer have previously negotiated and currently have an agreement in place for the services describe in Section 1 hereof, Iron Mountain will not negotiate terms and conditions for a contract resulting from this SOW for a contract or modification valued at less than $25,000 ($10,000 if, in Iron Mountain’s sole discretion, the Customer’s operational/technical/compliance requirements are materially different from those of the Customer’s current agreement.) Changes. Requests by Customer for changes in specifications, place or time of performance, or other performance or delivery requirements, including without limitation the assumptions upon which pricing is based, must be accepted by Iron Mountain, and will entitle Iron Mountain to an equitable adjustment in the price or performance schedule or both.

Order of Precedence. In the event of inconsistency or conflict, the terms of this SOW, including those incorporated by reference, will have precedence over the terms and conditions of a Purchase Order, Task Order or other Customer documentation related to the subject matter of this SOW.

EXHIBIT 2
City Council 12 – 24 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Other Terms or Conditions:

Any Purchase Order issued as a result of this SOW must include the following language:
"Iron Mountain's performance of services under this Purchase Order will be subject to the terms and conditions of Consultant Agreement by and between the Housing Authority of the City of Santa Ana ("Customer") and Iron Mountain Information Management, LLC ("Iron Mountain") effective as of January 1, 2024 (the "Agreement"). All additional or inconsistent terms and conditions in this Purchase Order, except with respect to price, quantity, and location-specific terms, are expressly rejected by the parties."
EXHIBIT 2
City Council 12 – 25 11/4/2025
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Public Sector Master SOW Form Rev. 5/21/2024
Section 4
Acknowledgement/ Acceptance
(Checked statement applies to this SOW)
☒ State or Local Government, or Higher Education Customer Customer and Iron Mountain through their respective authorized representative, signify their agreement to and acceptance of this SOW by their signatures below, effective as of the later date of execution (the “Effective Date”).

Customer: City of Santa Ana Housing
Authority Iron Mountain
Authorized Signature: Authorized Signature:

Name of Individual Signing (Print): Name of Individual Signing (Print):

Title: Title:

Signing Date: Signing Date:

EXHIBIT 2
City Council 12 – 26 11/4/2025
Planning and Building Agency
www.santa-ana.org/pb
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 4, 2025
TOPIC: Approval of Historic Property Preservation Agreements

AGENDA TITLE
Historic Property Preservation Agreements for the Properties Located at 1412 N. Louise Street, 2402 N. Riverside Drive, 2556 N. Valencia Street, 433 W. Santa Clara Avenue, and 2520 N. Valencia Street

RECOMMENDED ACTION
Authorize the City Manager to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s) (Agreement Nos. A-2025-XXX, A-2025-XXX, A-2025-XXX, A-2025-XXX, and A-2025-XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption(s)/Environmental Review Nos. 2025-69, 2025-70, 2025-72, 2025-75, 2025-78 will be filed for the project.] Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Property Owner(s)
Historic Property
Preservation
Agreement No.

Address/House Vote by HRC
Ricardo Diaz and Rebeca
Diaz, husband and wife
as joint tenants
2025-09 1412 N. Louise Street
5:0:0:3 (Commissioners
Shipp, Rincon, and
Vice Chair Christy
absent)
Steven E. Meese and
Joelle K. Meese,
husband and wife as joint
tenants
2025-07 2402 N. Riverside Drive
5:0:0:3 (Commissioners
Shipp, Rincon, and
Vice Chair Christy
absent)
Stephen Anthony
Gorgone and Crishon
Maria Preja, husband and
wife, as
Trustees of The Stephen
Anthony Gorgone And
Crishon Maria Preja
Revocable Living
Trust Dated July 5, 2022
2025-08 2556 N. Valencia Drive
4:0:1:3 (Commissioner
Almendral abstaining;
Commissioners Shipp,
Rincon, and Vice Chair
Christy absent)
City Council 13 – 1 11/4/2025
Approval of Historic Property Preservation Agreements
November 4, 2025

Page 2 ends

Property Owner(s)
Historic Property
Preservation
Agreement No.

Address/House Vote by HRC
E. Thomas Chappell, an
Unmarried Man 2025-10 433 W. Santa Clara Avenue
5:0:0:3 (Commissioners
Shipp, Rincon, and
Vice Chair Christy
absent)
DLKC Investments, LLC 2025-06 2520 N. Valencia Street
4:0:1:3 (Commissioner
Almendral abstaining;
Commissioners Shipp,
Rincon, and Vice Chair
Christy absent)
GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On September 23, 2025, the Historic Resources Commission (HRC) recommended that the City Council authorize the City Manager to execute the Mills Act agreements listed in Table 1, above, with the identified property owners for historic structure(s) in the City, subject to non-substantive changes approved by the City Manager and City Attorney. This action allows for the approval of a Historic Property Preservation Agreement (HPPA/Mills Act Contract) which provides a property tax reduction whereby property owners agree to reinvest the tax savings towards the maintenance of the historic property. Additionally, the agreement prevents inappropriate alterations to the protected historic structure(s).

ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed projects are exempt from further review. The following Categorical Exemptions will be filed for this project:
• ER No. 2025-72 (1412 N. Louise Street)
• ER No. 2025-70 (2402 N. Riverside Drive)
• ER No. 2025-69 (2556 N. Valencia Street)
• ER No. 2025-78 (433 W. Santa Clara Avenue)
• ER No. 2025-75 (2520 N. Valencia Street)

FISCAL IMPACT
The Historic Property Preservation Agreements will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $4,627.79 annually noted below, for a period of not less than ten years.

HPPA No. Address Estimate Exhibit No.
2025-09 1412 N. Louise Street $773.05 1-2
2025-07 2402 N. Riverside Drive $347.84 3-4
2025-08 2556 N. Valencia Drive $914.78 5-6
2025-10 433 W. Santa Clara Avenue $1,590.13 7-8
2025-06 2520 N. Valencia Street $1,000.99 9-10
Total for All Properties: $4,627.79
City Council 13 – 2 11/4/2025
Approval of Historic Property Preservation Agreements
November 4, 2025

Page 3 ends

EXHIBITS

1. Mills Act Agreement – 1412 N. Louise Street

2. HRC Staff Report – 1412 N. Louise Street

3. Mills Act Agreement – 2402 N. Riverside Drive

4. HRC Staff Report – 2402 N. Riverside Drive

5. Mills Act Agreement – 2556 N. Valencia Street

6. HRC Staff Report – 2556 N. Valencia Street

7. Mills Act Agreement – 433 W. Santa Clara Avenue

8. HRC Staff Report – 433 W. Santa Clara Avenue

9. Mills Act Agreement – 2520 N. Valencia Street

10.HRC Staff Report – 2520 N. Valencia Street
Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency
Approved By: Alvaro Nuñez, City Manager
City Council 13 – 3 11/4/2025

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City of Santa Ana
20 Civic Center Plaza (M-30)
Santa Ana, CA 92702
Attn: Clerk of the Council
FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383
_________________________________________________________________________

HISTORIC PROPERTY PRESERVATION AGREEMENT
This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Ricardo Diaz and Rebeca Diaz, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 1412 North Louise Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties.

RECITALS
A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity.

B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 1412 North Louise Street, Santa Ana, California, and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property.”
C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code.

D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner.

City Council 13 – 4 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 2 -
E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code.

NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows:

1. Effective Date and Terms of Agreement.

This Agreement shall be effective and commence on November 5, 2025, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below.

2. Renewal.
a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein.
b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party.

Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply.

3. Standards and Conditions for Historic Property.

During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions:
a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its characterdefining features described in the “Executive Summary” and “Historical Property Description” attached hereto, marked collectively as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City.

City Council 13 – 5 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 3 -
b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition.
c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public.
d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location.
e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. As part of the periodic inspection, Owner shall supply information in a format determined acceptable by the representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization information required to determine compliance with the terms of this Agreement.
f. Owner shall implement the rehabilitation and restoration work items as discussed in detail in Exhibit D, “Proposed Structure Improvements” or “Work Plan” and the City Council Historic Property Preservation Agreement (HPPA No. 2025-09) staff report dated November 4, 2025. All work items shall be completed within the first ten years of the Mills Act Agreement, with specific items completed within the first five years including 1) address discoloration on planter wall adjacent to the primary façade; 2) assess condition of paint and stucco and repair as necessary, subject to staff approval; 3) replace non-compatible window on north side of detached garage, subject to staff approval; 4) assess condition of roofing, eaves, fascia, exposed rafter tails, and rain gutters throughout the residence and repair and replace in-kind, as necessary, subject to staff approval; and 5) and assess all historic windows and window framing and repaint, repair, or replace in-kind, as necessary. Proof of completion, as requested by the City of Santa Ana, will be required in order to satisfy and maintain the Mills Act Agreement. Staff approval is required before items are amended or removed/replaced from the improvements list.

City Council 13 – 6 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 4 -

4. Furnishing of Information.

The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement.

5. Cancellation.
a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286.

This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement.
b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288.

6. Enforcement of Agreement.
a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided City Council 13 – 7 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 5 -
for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.

7. Binding effect of Agreement.
a. Owner hereby subjects the Historic Property, located at 1412 North Louise Street, Assessor Parcel Number, 405-272-02, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property.

Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument.
c. This property is listed in the Santa Ana Register of Historical Properties (Register).

In any real property transaction, the owner of this property or the owner’s representative shall provide the buyer of this property with notice that the property is listed on the City’s historic Register.

8. No Compensation.

Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property.

9. Notice.

Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto.

City: City of Santa Ana
20 Civic Center Plaza (M-30)
Santa Ana, CA 92702
Attn: City Clerk
City Council 13 – 8 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 6 -
Owner: Ricardo Diaz and Rebeca Diaz
1412 North Louise Street
Santa Ana, CA 92706

10. General Provisions.
a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise.
b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court.
f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby.
g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County.

City Council 13 – 9 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 7 -

11. Recordation.

No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange.

12. Amendments.

This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto.

13. Effective Date
This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}

City Council 13 – 10 11/4/2025
City Council 13 – 11 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 9 -

EXHIBIT A

LEGAL DESCRIPTION

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA

ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:

LOT 9 OF TRACT 863 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE 30 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORANGE COUNTY.

Assessor’s Parcel Number: 405-272-02
City Council 13 – 12 11/4/2025

EXECUTIVE SUMMARY
R. Miller House
1412 North Louise Street
Santa Ana, CA 92706
NAME R. Miller House REF. NO.

ADDRESS 1412 North Louise Street
CITY Santa Ana ZIP 92706 ORANGE COUNTY
YEAR BUILT 1932 LOCAL REGISTER CATEGORY: Contributive
HISTORIC DISTRICT N/A NEIGHBORHOOD Washington Square
CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted
Prehistoric Historic Both
ARCHITECTURAL STYLE: Tudor Revival
The Tudor Revival looked to medieval England for its inspiration. Signature features of the style include steeply pitched gables; decorative half-timbering; arched openings, often Tudor or Gothic in form; asymmetrical arrangements of building features; tall brick chimneys; and picturesque windows of leaded glass or diamond patterned lights. The more ambitious examples of the Tudor Revival were executed in brick or even stone; however, stucco over wood frame is quite common in the forgiving climate of southern California. The Tudor Revival was favored primarily for residential buildings, although small scale commercial buildings in the style also occur. Originating in the late 19th century, the Tudor Revival was associated with some Craftsman era building but was most popular during the 1920s and 1930s.

SUMMARY/CONCLUSION:

The R. Miller House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of Tudor Revival-style home in Santa Ana. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of its neighborhood. (Santa Ana Municipal Code, Section 30-2.3).

EXPLANATION OF CODES:

California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.

It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.
5S3: Appears to be individually eligible for local listing or designation through survey evaluation.

City Council 13 – 13 11/4/2025
State of California The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________
Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _6_ Resource name(s) or number (assigned by recorder) R. Miller House P1. Other Identifier:
*P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Anaheim Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 1412 North Louise Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 405-272-02 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The R. Miller House is a single-family residence built in the Tudor Revival style (Figure 1). The residence is characterized by an irregular plan and a complex cross-gabled and flat roof with shingle cladding. The eaves have no overhang, except at the rear addition, where they are moderate with exposed rafter tails. The building’s exterior is sheathed in moderately rough stucco with false half-timbering at the façade gables. The primary (east) façade is characterized by an asymmetrical composition, consisting of two short gabled wings, flanking a recessed front porch. At the north end of the porch, the southfacing main entrance features a solid wood door and a period door knocker and other hardware. A carved beam supports the outer edge of the porch roof (Figure 2). Windows on the primary façade are historical and generally are of wood, multi-pane construction. The sole exception is the single-pane focal window situated in a pentagonal opening and framed with a molded surround evocative of stonework (Figure 3). The secondary and rear elevations (Figure 4) feature stucco cladding and a combination of double-hung wood-sash windows (Figure 5) on the original portion of the building and horizontally sliding wood-sash windows on the rear addition (Figure 6). A secondary entrance is located on the south elevation; the door there is accessed via a short set of straight concrete steps and sheltered by a pent porch roof with wood brace supports (Figure 7). (See Continuation Sheet 3 of 5.)
*P3b. Resource Attributes: (list attributes and codes) HP2. Single family property *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date)
(Figure 1) Primary (east) facade, view
northwest, taken July 18, 2025
*P6. Date Constructed/Age and
Sources: historic
1932/Original Building Permit
*P7. Owner and Address:

Ricardo and Rebeca Diaz
1412 N. Louise Street
Santa Ana, CA 92706
*P8. Recorded by:

James Williams
City of Santa Ana
20 Civic Center Plaza M-20
Santa Ana, CA 92702
*P9. Date Recorded:

September 23, 2025
*P10. Survey Type:

Intensive Survey
*P11. Report Citation: (Cite survey
report and other sources, or enter “none”)
None
*Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record Other (list)
DPR 523A (1/95) *Required information
P5a. Photo
City Council 13 – 14 11/4/2025
State of California The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________

BUILDING, STRUCTURE, AND OBJECT RECORD

Page 2 of 6 ends

*Resource Name or #: R. Miller House
B1. Historic Name: R. Miller House
B2. Common Name: Same
B3. Original Use: Single-Family Residence B4. Present Use: Single-Family Residence *B5. Architectural Style: Tudor Revival
*B6. Construction History: (Construction date, alterations, and date of alterations):
1932. Construct residence and garage. $4,000.
1939. Build new chimney. $145.
1942. Build recreation room. $275.
1978. Addition to garage. $2500.
2017. Replace in-kind composition shingle roofing. No valuation indicated. 2025. Replace concrete driveway and walkway. No valuation indicated. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached garage
B9a. Architect: Unknown b. Builder: A.H. McClary/Jasper Farney *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1932 Property Type: Single-Family Residential Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The R. Miller House is architecturally significant as an intact example of a Tudor Revival-style house in Santa Ana. The original building permit is dated March 9, 1932, and indicates the residence and garage were constructed by A.H. McClary for $4,000. The original permit did not include the original owner; however, a 1932 The Register article listed A.H. McClary as the owner of the property and Jasper Farney as the contractor (The Register 1932). Available evidence did not confirm McClary lived on the property. Farney was a contractor and real estate investor from the 1920s to the 1950s. He started as part of Honer, Herzig and Farney during the 1920s to 1930s but formed his own company in the 1940s to 1950s (The Register 1928a, Ancestry.com 2017). Farney designed and constructed single-family residences in the Tudor Revival style such as 1210 South Van Ness Avenue and 1137 South Garnsey Street (The Register 1928b).

The first confirmed owner occupants of the property were Robert A. and Eda Miller and their son Ronald. The miller family lived at the property from circa 1935 to circa 1956 (Press-Telegram 1935, Ancestry. com 2011). The first confirmed owner occupant was Robert In 1939, a second permit indicates owner, Robert Miller, hired contactor, William Rohrbacher, to construct a new chimney for $145. Born in 1904 in Illinois, Miller was a real estate agent in Orange County from the 1940s into the 1960s (Ancestry.com 2022, The Register 1945, 1965). Eda Miller was born in 1906 in Sweden (Ancestry.com 2022). (See Continuation Sheet 3)
B11. Additional Resource Attributes: (List attributes and codes) None *B12. References:
(See Continuation Sheet 3 of 6.)
B13. Remarks: None
*B14. Evaluator: Ashley Losco, City of Santa Ana.
*Date of Evaluation: September 23, 2025
DPR 523B (1/95) *Required information
Sketch Map
(This space reserved for official comments.)
R. Miller House
1412 North Louise Street
City Council 13 – 15 11/4/2025
State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 3 ends

*Recorded by James Williams *Date September 23, 2025 Continuation Update DPR 523L
*P3a. Description (continued):

The front yard is landscaped with a lawn and mature trees and shrubs. Low hedge rows trace the eastern property line and areas bordering the driveway and front porch. A knee-height brick wall delineates the property’s western boundary. *B10. Significance (continued):

Though a name is not listed on the building permit, Mr. Miller likely constructed a recreation room in 1942 for $275. A newspaper article from 1946 listed Mrs. Everett Hunter as living at 1412 North Louise Street, though the Miller family lived at the property during this period (The Register 1946). Mrs. Everett was either a family friend or relative, or the newspaper made a mistake. In 1959, The Register listed a sale advertisement for the property, and 1412 North Louise Street was not listed in the 1960 Santa Ana City Directory (The Register 1959, Ancestry.com 2011).

From 1962 to 1966, Robert T. Bailey and his wife Phyllida C. Bailey, lived at the property; however, no additional information was identified on the couple (The Register 1962, Ancestry.com 2017). Dated March 23, 1978, owner John Mullins filed for a permit to construct a 360 square foot addition to the garage for $2500. Mullins lived on the property until circa 2002 (Ancestry.com 2005).

The R. Miller House is located in Washington Square, a neighborhood located northwest of the city center bounded by West Seventeenth Street on the north, West Civic Center Drive on the south, North Flower Street on the east, and North Bristol Street on the west. Most of this area was owned by the family of Jacob Ross, who had purchased portions of the Rancho Santiago de Santa Ana in 1868 and 1869. Walnuts and other crops were grown in the area during the late nineteenth and early twentieth centuries, with a few farmhouses, most notably the Ross-McNeal House at 1020 North Baker Street, dotting the landscape. By 1905, Baker and Towner were the only streets in the neighborhood, which extended from Hickey (now Civic Center) only as far as Washington and which contained only about a dozen homes. The status quo had not changed much by 1915, when a brick yard was located at the northern terminus of Olive Street at Hickey. In 1925, the beginning of the development that would convert this largely agricultural area into a middle class neighborhood of single-family homes over the next 25 years had begun. In the late 1920s and early 1930s, the Tudor Revival and Spanish Colonial Revival homes were the standard, with American Colonial Revival saltboxes and ranch style homes favored in the years before and after World War II. During the 1930s, many of the homes were built by local contractor Emmett Rogers, who sold lots and built homes according to standard plans, which individual property owners could customize to their tastes ("Washington Square: A Neighborhood of Pride," Washington Square Neighborhood Association). With the return of servicemen following the war and the accompanying demand for homes in southern California, the development of Washington Square was all but completed.

The R. Miller House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of an Tudor Revival-style residence in Santa Ana. Located in Washington Square, the house cost $4,000 to build in 1932. The recommended categorization is “Contributive” because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3).

Character-defining features of the R. Miller House include: L-shaped plan; asymmetrical primary façade; cross-gabled and flat roof with moderate to high-pitch; minimal roof overhang; gable vents, moderately rough stucco siding and false timbering; external brick chimney; multi-pane, wood-sash windows; single-pane focal window situated in a pentagonal opening and framed with a molded surround evocative of stonework; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed window located adjacent to the front entrance and to the focal window; main entrance set within in a small gable and accessible by two curved concrete steps; and detached garage.

City Council 13 – 16 11/4/2025
State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 4 ends

*Recorded by James Williams *Date September 23, 2025 Continuation Update DPR 523L
*B12. References (continued):

Ancestry.com. 2005. U.S., Phone and Address Directories, 1993-2002 [database on-line]. Lehi, UT, USA: Ancestry.com Operations Inc, 2005. https://www.ancestry.com/search/collections/7339/records/112329201?tid=&pid=&queryId=4e52d2ef1997-41e7-b5ba-9e6314ab3d74&_phsrc=JhD1775&_phstart=successSource (accessed July 2025). _____2011. U.S., City Directories, 1822-1995 [database on-line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2011. https://www.ancestry.com/imageviewer/collections/2469/images/3399120?usePUB=true&_phsrc=JhD1779&pId=1169513051 (accessed July 2025).
_____. 2017. California, U.S., Voter Registrations, 1900-1968 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2017. https://www.ancestry.com/search/collections/61066/records/56319258?tid=&pid=&queryId=645a0692-e81b-44e5- a49b-8d43dc280311&_phsrc=JhD1782&_phstart=successSource (accessed July 2025). _____. 2022. 1950 United States Federal Census [database on-line]. Lehi, UT, USA: Ancestry.com Operations, Inc., 2022. https://www.ancestry.com/search/collections/62308/records/259739852?tid=&pid=&queryId=e0b0fb50-9410-4218-8302- 70d68182383b&_phsrc=JhD1785&_phstart=successSource (accessed July 2025).

City of Santa Ana. Var. Building Permits for 1412 North Louise Street. Provided by the City of Santa Ana.

Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994.

McAlester, Virginia Savage. 2013. A Field Guide to American Houses. New York: Alfred A. Knopf.

Press-Telegram. 1935. “Six People Are Hurt in Crashes Near Santa Ana.” July 20, 1935. https://www.newspapers.com/image/703909013/?match=1&terms=%221412%20louise%22 (accessed July 2025).

Office of Historic Preservation. 1995.“Instructions for Recording Historical Resources.” Sacramento: March 1995. https://scic.sdsu.edu/_resources/docs/manual95.pdf (accessed July 2025).

The Register. 1932. “Building Permits.” March 10, 1932. https://www.newspapers.com/image/88019466/?match=1&terms=%22a.h.%20mcclary%22 (accessed July 2025). _____. 1928a. “Building Permits.” March 2, 1928.
https://www.newspapers.com/image/81807164/?match=1&terms=%22honer%2C%20herzig%20and%20farney%22 (accessed July 2025).
_____. 1928b. “Building Permits.” November 27, 1928.
https://www.newspapers.com/image/90406622/?match=1&terms=%22jasper%20farney%22 (accessed July 2025). _____. 1945. Advertisements. January 25, 1945.
https://www.newspapers.com/image/998181132/?match=1&terms=%22robert%20miller%22 (accessed July 2025). _____. 1946. “Fellowship Circles Meet Friday.” September 4, 1936. https://www.newspapers.com/image/998114101/ (accessed July 2025).
_____. 1959. Advertisement. October 22, 1959.
https://www.newspapers.com/image/996652638/?match=1&terms=%221412%20louise%22 (accessed July 2025). _____. 1962. “Births.” August 21, 1962. https://www.newspapers.com/image/996495327/ (accessed July 2025). _____. 1965. Advertisement. August 20, 1965.
https://www.newspapers.com/image/996915018/?match=1&terms=%22robert%20miller%22 (accessed July 2025).

Whiffen, Marcus. 1969. American Architecture Since 1780. Cambridge: MIT Press.

City Council 13 – 17 11/4/2025
State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 5 ends

*Recorded by James Williams *Date September 23, 2025 Continuation Update DPR 523L
Additional Figures:

Figure 2. View of front porch, including solid wood front door and multilight wood casement windows, facing
northwest.

Figure 3. At the primary (east) façade, the pentagonal
single-light focal window features a molded surround
suggestive of stonework, facing west.

Figure 4. An overview of the rear (west) façade shows
the rear addition, facing east.

Figure 5. At the rear (west) façade, this window is
generally representative of double-hung wood sashes
displayed throughout the original secondary exteriors of the residence, facing east.

City Council 13 – 18 11/4/2025
State of California The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 6 ends

*Recorded by James Williams *Date September 23, 2025 Continuation Update DPR 523L
Figure 6. Windows on the rear addition are generally
horizontally sliding wood sashes of this type, facing
northwest.

Figure 7. Located on the south façade, the secondary
entrance is sheltered by a pent porch roof, facing east.

Figure 8. The detached garage is located southwest of
the residence. Its front-facing gable end is punctuated with a vehicle bay accessed by way of a non-original
glazed metal garage door, facing west.

Figure 9. The north façade of the garage has incurred
alterations that include a large rear addition, secondary garage door, and horizontally sliding aluminum windows, facing southeast.

City Council 13 – 19 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 1 -
Exhibit C
Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S.

Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows:

1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose.

2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible.

3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged.

4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment.

These changes may have acquired significance in their own right, and this significance shall be recognized and respected.

5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity.

6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures.

7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken.

8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project.

9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with City Council 13 – 20 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 2 -
size, scale, color, material and character of the property, neighborhood, or environment.

10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired.

City Council 13 – 21 11/4/2025
Exhibit D: Proposed Structure Improvements (“Work Plan”) 1412 North Louise Street
Item Year Improvement
1 2026 Remediate discoloration on planter wall adjacent to the primary facade. 2 2028 Assess condition of paint and stucco; repair as necessary, subject to staff approval 3 2029 Replace non-compatible window on north side of detached garage, subject to staff approval.
4 2030 Assess condition of roofing, eaves, fascia, exposed rafter tails, and rain gutters throughout the residence and repair as necessary, subject to staff approval. 5 2031 Assess all historic windows and window framing and repaint, repair, or replace inkind, as necessary. Window repair and replacement is subject to staff approval.

City Council 13 – 22 11/4/2025
Planning and Building Agency
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Historic Resources Commission Staff Report
September 23, 2025
Topic: HRCA No. 2024-10, HRC No. 2025-07, HPPA No. 2025-09 – The R. Miller House (1412 N. Louise Street)

RECOMMENDED ACTIONS

1. Adopt a resolution approving Historic Resources Commission Application No. 2024- 10 and Historic Register Categorization No. 2025-07; and

2. Recommend that the City Council authorize the City Manager and City Clerk to execute the attached Mills Act agreement with Ricardo Diaz and Rebeca Diaz, Husband and Wife as Joint Tenants, for the property located at 1412 N. Louise Street, subject to non-substantive changes approved by the City Manager and City Attorney.

EXECUTIVE SUMMARY
Ricardo and Rebeca Diaz are requesting approval to designate an existing Tudor Revivalstyle residence located at 1412 N. Louise Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. The property qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Tudor Revival-style house. It is also worthy of “Contributive” categorization as it contributes to the history and character of its neighborhood as an example of the Tudor Revival style, including, but not limited to, its asymmetrical primary façade, cross-gabled roof, moderately rough stucco siding, and wood-sash windows in various configurations.

DISCUSSION
Project Location and Site Description
The subject property is located on a rectangular lot with North Louise Street to the east and adjacent private properties to the north, south, and west, in the Washington Square neighborhood in Santa Ana. The site contains a 1,672-square-foot, Tudor Revival-style residence and detached garage on a 7,195-square-foot residential lot (Exhibit 3).

City Council 13 – 23 11/4/2025
HRCA No. 2024-10, HRC No. 2025-07, and HPPA No. 2025-09 – The R. Miller House (1412 N. Louise Street)
September 23, 2025

Page 2 ends

Analysis of the Issues
Historical Listing
In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the SAMC (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old.

The structure identified meets the selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 93 years old and is a sound example of period architecture. No known code violations exist on record for this property.

The R. Miller House is architecturally significant as an example of a Tudor Revival-style house. The original building permit is dated March 9, 1932, and indicates the residence and garage were constructed by A.H. McClary for $4,000. The original permit did not include the original owner; however, a 1932 The Register article listed A.H. McClary as the owner of the property and Jasper Farney as the contractor (The Register 1932).

Available evidence did not confirm McClary lived on the property. Farney was a contractor and real estate investor from the 1920s to the 1950s. He started as part of Honer, Herzig and Farney during the 1920s to 1930s but formed his own company in the 1940s to 1950s (The Register 1928a, Ancestry.com 2017). Farney designed and constructed singlefamily residences in the Tudor Revival style such as 1210 S. Van Ness Avenue and 1137 S. Garnsey Street (The Register 1928b).

In 1939, a second permit indicates owner, Robert Miller, hired contactor, William Rohrbacher, to construct a new chimney for $145. Robert A. Miller and his wife Eda and their son Ronald lived at the property from 1935 to circa 1956 (Press-Telegram 1935, Ancestry. com 2011). Born in 1904 in Illinois, Miller was a real estate agent in Orange County from the 1940s into the 1960s (Ancestry.com 2022, The Register 1945 and 1965).

Eda Miller was born in 1906 in Sweden (Ancestry.com 2022).

Though a name is not listed on the building permit, Mr. Miller likely constructed a recreation room in 1942 for $275. A newspaper article from 1946 listed Mrs. Everett Hunter as living at 1412 N. Louise Street, though the Miller family lived at the property during this period (The Register 1946). Mrs. Everett was either a family friend or relative, or the newspaper made a mistake. In 1959, The Register listed a sale advertisement for City Council 13 – 24 11/4/2025
HRCA No. 2024-10, HRC No. 2025-07, and HPPA No. 2025-09 – The R. Miller House (1412 N. Louise Street)
September 23, 2025

Page 3 ends

the property, and 1412 N. Louise Street was not listed in the 1960 Santa Ana City Directory (The Register 1959, Ancestry.com 2011).

From 1962 to 1966, Robert T. Bailey and his wife Phyllida C. Bailey, lived at the property; however, no additional information was identified on the couple (The Register 1962, Ancestry.com 2017). Dated March 23, 1978, owner John Mullins filed for a permit to construct a 360-square-foot addition to the garage for $2500. Mullins lived on the property until circa 2002 (Ancestry.com 2005).

The R. Miller House is a single-family residence built in the Tudor Revival style. The residence is characterized by an irregular plan and a complex cross-gabled and flat roof with shingle cladding. The eaves generally have no overhang, but in select locations they are moderate with exposed rafter tails. The building’s exterior is sheathed in moderately rough stucco with false half-timbering at the façade gables. The primary (east) façade is characterized by an asymmetrical composition, consisting of two short gabled wings, flanking a recessed front porch. At the north end of the porch, the south-facing main entrance features a solid wood door and a period door knocker and other hardware. A carved beam supports the outer edge of the porch roof. Windows on the primary façade are historical and generally are of wood, multi-pane construction. The sole exception is the single-pane focal window situated in a pentagonal opening and framed with a molded surround evocative of stonework. The secondary and rear elevations feature stucco cladding and a combination of double-hung wood-sash windows on the original portion of the building and horizontally sliding wood-sash windows on the rear addition. A secondary entrance is located on the south elevation; the door there is accessed via a short set of straight concrete steps and sheltered by a pent porch roof with wood brace supports.

The detached garage is located southwest of the residence. It has a rectangular plan, gabled roof with asphalt shingle cladding, and stucco siding throughout. On the east façade, the glazed metal garage door faces a concrete driveway, which leads to east North Louise Street. On the north elevation there is a non-original suspended garage door and horizontally sliding aluminum framed window. The front yard is landscaped with a lawn and mature trees and shrubs. Low hedge rows trace the eastern property line and areas bordering the driveway and front porch. A knee-height brick wall delineates the property’s western boundary.

City Council 13 – 25 11/4/2025
HRCA No. 2024-10, HRC No. 2025-07, and HPPA No. 2025-09 – The R. Miller House (1412 N. Louise Street)
September 23, 2025

Page 4 ends

The R. Miller House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Tudor Revival-style residence in Santa Ana.

The recommended categorization is Contributive because it is a good example of the Tudor Revival style and contributes to the historical and architectural character of the neighborhood (Santa Ana Municipal Code, Section 30-2.3).

Mills Act Agreement
Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include:
• Long term preservation of the property and visual improvement to the neighborhood • A mechanism to provide for property rehabilitation
• Incentives for potential buyers to purchase historic structures • Discouraging inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement subject to a completion of future improvements as described in an attached Work Plan.

Overall, future improvements (Work Plan) proposed by the homeowner during the initial ten years of the Mills Act Agreement include the following: new roof and general maintenance. Staff suggests adding the following items to the Work Plan: 1) address discoloration on planter wall adjacent to the primary façade; 2) assess condition of paint and stucco and repair as necessary, subject to staff approval; 3) replace non-compatible window and door on north side of detached garage, subject to staff approval; 4) assess condition of roofing, eaves, fascia, exposed rafter tails, and rain gutters throughout the residence and repair and replace in-kind, as necessary, subject to staff approval; and 5) assess all historic windows and window framing and repaint, repair, or replace in-kind, as necessary. Window repair and replacement is subject to staff approval. Staff will ensure that the proposed work will be done sensitively and will maintain the property’s characterdefining features as part of the Mills Act Agreement for this property.

City Council 13 – 26 11/4/2025
HRCA No. 2024-10, HRC No. 2025-07, and HPPA No. 2025-09 – The R. Miller House (1412 N. Louise Street)
September 23, 2025

Page 5 ends

As part of the Mills Act approval process, staff will work with the applicant to ensure that a bronze plaque is installed honoring and recognizing the structure. The plaque will include the historic name, address, year built, and local historic register designation.

Lastly, the site will be subject to general maintenance and upkeep requirements including, but not limited to, replacement or restoration of damaged character-defining features, landscaping upkeep, painting, etc. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement to enable the Mills Act.

Public Notification
The subject site is located within the Washington Square Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public.

ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2025-72, will be filed for this project.

FISCAL IMPACT
The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $773.05 annually, for a period of not less than ten years.

EXHIBITS

1. Resolution

2. Mills Act Agreement – 1412 N. Louise Street

3. 500-Foot Radius Map – 1412 N. Louise Street

4. Copy of Public Notice – 1412 N. Louise Street
Submitted By: James Williams, Contract Planner
Approved By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency City Council 13 – 27 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 1 of 6 ends

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE HISTORIC RESOURCES

COMMISSION OF THE CITY OF SANTA ANA APPROVING
HISTORIC RESOURCES COMMISSION APPLICATION NO.
2024-10 TO PLACE THE PROPERTY LOCATED AT 1412 N.

LOUISE STREET, SANTA ANA, ON THE HISTORICAL

PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY

BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows:

A. On September 23, 2025, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2024-10) and categorization (Historic Resources Commission Categorization No. 2025-07) of the R. Miller House located at 1412 N.

Louise Street, Santa Ana.

B. The R. Miller House has distinctive architectural features of the Tudor Revival style and was built in 1932.

C. The R. Miller House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as an intact example of a Tudor Revival-style home in Santa Ana. The house displays characteristics of the Tudor Revival style through its use of its asymmetrical primary façade, cross-gabled roof, moderately rough stucco siding, and wood-sash windows in various configurations. The recommended categorization is “Contributive” because it contributes to the history and character of its neighborhood as an example of the Tudor Revival style. Character-defining features of the R. Miller House include, but may not be limited to: L-shaped plan; asymmetrical primary façade; cross-gabled and flat roof with moderate to high-pitch; minimal roof overhang; gable vents, moderately rough stucco siding and false timbering; external brick chimney; multi-pane, wood-sash windows; single-pane focal window situated in a pentagonal opening and framed with a molded surround evocative of stonework; tripartite focal window with central fixed pane and flanking multi-pane wood sashes; recessed, diamond-glazed window located adjacent to the front entrance and to the focal window; main entrance set within in a small gable and accessible by two curved concrete steps; and detached garage.

City Council 13 – 28 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 2 of 6 ends

D. The legal owners of the property are Ricardo Diaz and Rebeca Diaz, Husband and Wife as Joint Tenants.

E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein.

F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code.

G. The subject property meets the minimum standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code.

H. In addition to meeting the standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code, the applicant has agreed, as part of the requested Mills Act agreement Work Plan, to restoration of select elements described therein to address discoloration on planter wall adjacent to the primary façade; assess condition of paint and stucco and repair as necessary, subject to staff approval; replace non-compatible, non-historic window and door on north side of detached garage, subject to staff approval; assess condition of roofing, eaves, fascia, exposed rafter tails, and rain gutters throughout the residence and repair and replace in-kind, as necessary, subject to staff approval; and assess all historic windows and window framing and repaint, repair, or replace in-kind, as necessary, subject to staff approval.

Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources.

Categorical Exemption No. ER-2025-72 will be filed for this project.

Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves:

A. Historic Resources Commission Application No. 2024-10 to place the R.

Miller House located at 1412 N. Louise Street, Santa Ana, 92706 on the historical register, as conditioned, and
B. Historic Register Categorization No. 2025-07 placing the R. Miller House located at 1412 N. Louise Street, Santa Ana, 92706 within the Contributive category, as conditioned in Exhibit B, attached hereto and incorporated herein.

These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference.

Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City Council 13 – 29 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 3 of 6 ends

City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties.

Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029.

ADOPTED this 23rd day of September, 2025.
__________________________
Edward Murashie
Chairperson
APPROVED AS TO FORM:

Sonia R. Carvalho, City Attorney
By:________________________
Brandon Salvatierra
Deputy City Attorney

AYES:

NOES: Commissioners:

ABSENT: Commissioners:

ABSTENTIONS: Commissioners:

City Council 13 – 30 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 4 of 6 ends

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Gema Zapien, Acting Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2025-XX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 23, 2025.

Date: ________________ ____________________________________ Gema Zapien
Acting Commission Secretary
City of Santa Ana
City Council 13 – 31 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 5 of 6 ends

EXHIBIT A

LEGAL DESCRIPTION
APN Address Legal Description Owner Names
405-272-02 1412 N. Louise Street THE LAND REFERRED TO

HEREIN BELOW IS

SITUATED IN THE CITY OF

SANTA ANA, COUNTY OF

ORANGE, STATE OF

CALIFORNIA AND IS
DESCRIBED AS FOLLOWS:

LOT 9 OF TRACT 863 IN THE

CITY OF SANTA ANA,

COUNTY OF ORANGE,

STATE OF CALIFORNIA, AS

PER MAP RECORDED IN
BOOK 26, PAGE 30 OF

MISCELLANEOUS MAPS, IN

THE OFFICE OF THE

COUNTY RECORDER OF
SAID ORANGE COUNTY.

Ricardo Diaz and
Rebeca Diaz
City Council 13 – 32 11/4/2025

FREE RECORDING PURSUANT TO
GOVERNMENT CODE § 27383
Resolution No. 2025-XX

Page 6 of 6 ends

EXHIBIT B
Conditions of Approval for Historic Resources Commission Application No. 2024-10 and Historic Resources Commission Categorization No. 2025-07 The Applicant must comply with each condition listed below prior to exercising the rights conferred by the Historic Resource Commission’s approval and the City of Santa Ana Register of Historic Properties pursuant to Section 30-6 of the Santa Ana Municipal Code. The Applicant must remain in compliance with all condition(s) listed below:

1. Within 180-days of execution of this resolution, the applicant shall install a bronze plaque as per a template on file with the Planning Division honoring and recognizing the structure at 1412 N. Louise Street, historically known as the R. Miller House. The plaque shall include the historic name, address, year built, and local historic register designation. The final dimensions, location, text and description on the plaque shall be reviewed and approved by Planning Division staff.

2. The applicant shall regularly maintain all landscaping in the front yard area (pruning and thinning trees and shrubs) so that the historic building and its character defining features (including but not limited to its asymmetrical primary façade, cross-gabled roof, moderately rough stucco siding, and wood-sash windows in various configurations) are visible from the public right-of-way.

City Council 13 – 33 11/4/2025

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City Council 13 – 34 11/4/2025

NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows:

1. Effective Date and Terms of Agreement.

3. Standards and Conditions for Historic Property.

City Council 13 – 35 11/4/2025

City Council 13 – 36 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 4 -

4. Furnishing of Information.

The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement.

8. No Compensation.

9. Notice.

Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto.

City: City of Santa Ana
20 Civic Center Plaza (M-30)
Santa Ana, CA 92702
Attn: City Clerk
City Council 13 – 38 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 6 -
Owner: Ricardo Diaz and Rebeca Diaz
1412 North Louise Street
Santa Ana, CA 92706

City Council 13 – 39 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 7 -

11. Recordation.

12. Amendments.

This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto.

13. Effective Date
This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows}
City Council 13 – 40 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 8 -
ATTEST: CITY OF SANTA ANA
________________________ _________________________
JENNIFER L. HALL ALVARO NUÑEZ
City Clerk City Manager
OWNERS
Date: ___________________ By:__________________

RICARDO DIAZ
Date: ___________________ By:__________________

REBECA DIAZ
APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL:

SONIA CARVALHO
City Attorney
By: _____________________ _____________________

BRANDON SALVATIERRA ALI PEZESHKPOUR
Deputy City Attorney Executive Director
Planning and Building Agency
City Council 13 – 41 11/4/2025

MILLS ACT AGREEMENT
1412 North Louise Street
Santa Ana, CA 92706
- 9 -

EXHIBIT A

LEGAL DESCRIPTION

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA

ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:

Assessor’s Parcel Number: 405-272-02
City Council 13 – 42 11/4/2025

EXECUTIVE SUMMARY
R. Miller House
1412 North Louise Street
Santa Ana, CA 92706
NAME R. Miller House REF. NO.

SUMMARY/CONCLUSION:

EXPLANATION OF CODES:
• California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. • It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.
5S3: Appears to be individually eligible for local listing or designation through survey evaluation.

City Council 13 – 43 11/4/2025
State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________
Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _6_ Resource name(s) or number (assigned by recorder) R. Miller House P1. Other Identifier:
*P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: Anaheim Quadrangle California-Orange County 7.5-Minute Series Date: 2022 *c. Address 1412 North Louise Street City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 405-272-02 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The R. Miller House is a single-family residence built in the Tudor Revival style (Figure 1). The residence is characterized by an irregular plan and a complex cross-gabled and flat roof with shingle cladding. The eaves have no overhang, except at the rear addition, where they are moderate with exposed rafter tails. The building’s exterior is sheathed in moderately rough stucco with false half-timbering at the façade gables. The primary (east) façade is characterized by an asymmetrical composition, consisting of two short gabled wings, flanking a recessed front porch. At the north end of the porch, the southfacing main entrance features a solid wood door and a period door knocker and other hardware. A carved beam supports the outer edge of the porch roof (Figure 2). Windows on the primary façade are historical and generally are of wood, multi-pane construction. The sole exception is the single-pane focal window situated in a pentagonal opening and framed with a molded surround evocative of stonework (Figure 3). The secondary and rear elevations (Figure 4) feature stucco cladding and a combination of double-hung wood-sash windows (Figure 5) on the original portion of the building and horizontally sliding wood-sash windows on the rear addition (Figure 6). A secondary entrance is located on the south elevation; the door there is accessed via a short set of straight concrete steps and sheltered by a pent porch roof with wood brace supports (Figure 7). (See Continuation Sheet 3 of 5.)
*P3b. Resource Attributes: (list attributes and codes) HP2. Single family property *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date)
(Figure 1) Primary (east) facade, view
northwest, taken July 18, 2025
*P6. Date Constructed/Age and
Sources: historic
1932/Original Building Permit
*P7. Owner and Address:

Ricardo and Rebeca Diaz
1412 N. Louise Street
Santa Ana, CA 92706
*P8. Recorded by:

James Williams
City of Santa Ana
20 Civic Center Plaza M-20
Santa Ana, CA 92702
*P9. Date Recorded:

September 23, 2025
*P10. Survey Type:

Intensive Survey
*P11. Report Citation: (Cite survey
report and other sources, or enter “none”)
None
*Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list)
DPR 523A (1/95) *Required information
P5a. Photo
City Council 13 – 44 11/4/2025
State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________

BUILDING, STRUCTURE, AND OBJECT RECORD

Page 2 of 6 ends

*Resource Name or #: R. Miller House
B1. Historic Name: R. Miller House
B2. Common Name: Same
B3. Original Use: Single-Family Residence B4. Present Use: Single-Family Residence *B5. Architectural Style: Tudor Revival
*B6. Construction History: (Construction date, alterations, and date of alterations):
1932. Construct residence and garage. $4,000.
1939. Build new chimney. $145.
1942. Build recreation room. $275.
1978. Addition to garage. $2500.
2017. Replace in-kind composition shingle roofing. No valuation indicated. 2025. Replace concrete driveway and walkway. No valuation indicated. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached garage
B9a. Architect: Unknown b. Builder: A.H. McClary/Jasper Farney *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1932 Property Type: Single-Family Residential Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The R. Miller House is architecturally significant as an intact example of a Tudor Revival-style house in Santa Ana. The original building permit is dated March 9, 1932, and indicates the residence and garage were constructed by A.H. McClary for $4,000. The original permit did not include the original owner; however, a 1932 The Register article listed A.H. McClary as the owner of the property and Jasper Farney as the contractor (The Register 1932). Available evidence did not confirm McClary lived on the property. Farney was a contractor and real estate investor from the 1920s to the 1950s. He started as part of Honer, Herzig and Farney during the 1920s to 1930s but formed his own company in the 1940s to 1950s (The Register 1928a, Ancestry.com 2017). Farney designed and constructed single-family residences in the Tudor Revival style such as 1210 South Van Ness Avenue and 1137 South Garnsey Street (The Register 1928b).

The first confirmed owner occupants of the property were Robert A. and Eda Miller and their son Ronald. The miller family lived at the property from circa 1935 to circa 1956 (Press-Telegram 1935, Ancestry. com 2011). The first confirmed owner occupant was Robert In 1939, a second permit indicates owner, Robert Miller, hired contactor, William Rohrbacher, to construct a new chimney for $145. Born in 1904 in Illinois, Miller was a real estate agent in Orange County from the 1940s into the 1960s (Ancestry.com 2022, The Register 1945, 1965). Eda Miller was born in 1906 in Sweden (Ancestry.com 2022). (See Continuation Sheet 3)
B11. Additional Resource Attributes: (List attributes and codes) None *B12. References:
(See Continuation Sheet 3 of 6.)
B13. Remarks: None
*B14. Evaluator: Ashley Losco, City of Santa Ana.
*Date of Evaluation: September 23, 2025
DPR 523B (1/95) *Required information
Sketch Map
(This space reserved for official comments.)
R. Miller House
1412 North Louise Street STREET
City Council 13 – 45 11/4/2025
State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 3 ends

*Recorded by James Williams *Date September 23, 2025  Continuation  Update DPR 523L
*P3a. Description (continued):

City Council 13 – 46 11/4/2025
State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________

Page 4 ends

Santa Ana City CouncilNovember 4, 2025

Santa Ana City Council
November 4, 2025