equipped to provide statistics and other information to the community and elected officials. The Peregrine system includes tools to do longitudinal analysis to measure how crime and other quality of life issues change over time. The system can provide information based on geography such as Council wards or neighborhood associations. These analytical tools will also enhance the Department’s leaders’ ability to make strategic, data-driven decisions.
Data Sharing Platform
The Police Department will be able to share data with local law enforcement agencies, which will allow it to leverage information from other agencies in its efforts to solve crimes. Other local agencies will be able to build off of the work done by the Santa Ana Police Department in their investigative efforts. Many of these key data sources from neighboring agencies are only available through Peregrine. Two examples of these are mug shots from the Orange County Jail and crime reports from the Anaheim Police Department. This will help prevent criminals from eluding capture by simply crossing a city boundary. The Department will retain full control over with which agencies it shares data and can ensure that State law and City policies are followed.
The Police Department is proposing to execute a three-year agreement with Peregrine for the professional services to upload Santa Ana Police data into the platform as well as access to all of the platform’s tools for $760,200. This amount includes integration of current Police Department data sources such as Computer Aided Dispatch, RMS, Axon’s Evidence.com, JMS, etc. This agreement allows for two optional one-year extensions at an additional cost of $529,830. An additional $100,000 is included for unanticipated data sources that may need to be added to the system in the future, for a total not to exceed amount of $1,390,090. An unanticipated data source may occur if the department changes any of its current systems, i.e. switching from the existing RMS to a new RMS.
The Peregrine system was selected as a sole source purchase. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the data visualization and analysis system offered by Peregrine Technologies meets the Police Department’s specifications.
Peregrine has proprietary, patented algorithms for de-duplication and merging of data, which will automatically clean the data to enhance its value for searching and analysis. Further, the system has existing integration capabilities for the primary systems used by the Police Department, thereby substantially reducing the time and effort to provide a usable solution. Finally, this system is already in use in a number of local law enforcement agencies including the Orange County Sheriff’s Department and City Council 26 – 2 12/2/2025
Data Analytics and Visualization Services
December 2, 2025
the Anaheim Police Department. The Santa Ana Police Department will immediately have access to these storehouses of data.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 25-26 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows:
Fiscal
Year
Accounting Unit -
Account No. Fund Description Accounting Unit, Account Description Amount FY 25-26 12814407-66511
Supplemental
Law Enforcement
Services Fund
SLESA, Computer
Software
Subscriptions
$ 273,400
FY 26-27 12814407-66511
Supplemental
Law Enforcement
Services Fund
SLESA, Computer
Software
Subscriptions
$ 273,400
FY 27-28 12814407-66511
Supplemental
Law Enforcement
Services Fund
SLESA, Computer
Software
Subscriptions
$ 273,400
FY 28-29 12814407-66511
Supplemental
Law Enforcement
Services Fund
SLESA, Computer
Software
Subscriptions
$ 281,000
FY 29-30 12814407-66511
Supplemental
Law Enforcement
Services Fund
SLESA, Computer
Software
Subscriptions
$ 288,830
TOTAL $1,390,030
The annual amounts above are estimates and subject to change, pending unanticipated data sources that may be added to the system in future years.
EXHIBIT(S)
1. Agreement with Peregrine Technologies, Inc.
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
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Copyright 2022, Peregrine Technologies, Inc. All rights reserved. Copyright extends to all pages of this document.
PEREGRINE CUSTOMER ORDER FORM & SCOPE OF SERVICES
Customer Information
Customer Name: Santa Ana Police
Department Contact: Chief Robert Rodriguez
Address: 60 Civic Center Plaza
Santa Ana, CA 92701 Phone: (714) 245-8001
Email: [email protected] Fax: N/A
Peregrine Services
Effective Date: December 15, 2025
Initial Term: From the Effective Date through December 14, 2028 (“Initial Term”).
Service Fee: The following fee schedule is available to the Customer if Order Form is signed on or before December 12, 2025. Unless otherwise terminated as set forth in the Terms and Conditions, Customer shall pay Peregrine a service fee annually for the Term as follows:
a. $253,400 within 30 days of the Effective Date
b. $253,400 within 30 days of the December 15, 2026
c. $253,400 within 30 days of the December 15, 2027
The Customer has the option to continue use of the Service for up to two (2) optional annual terms as follows:
d. Option Year 1: $261,000 within 30 days of December 15, 2028 e. Option Year 2: $268,830 within 30 days of December 15, 2029 Users: Customer may allow an unlimited number of employees of the Santa Ana Police Department to access and use the Service.
Onboarding and Training Services: Peregrine will provide Customer with introductory training sessions, as reasonably needed, that provide an overview of the Service, background on accessible data sources as of the Effective Date and an introduction to the analytic capabilities of the Service. Peregrine will provide additional training, including refresher sessions and advanced training modules, from time to time upon mutual agreement of the parties.
Professional Services: The initial Customer Data sources and systems that Peregrine will integrate with the Service for Customer are: Central Square CAD; Central Square RMS; ATIMS JMS; Axon Evidence.com; Custom RIPA database; Crossroads, InTime; IA Pro; AVL SQL Server; and Smart Communications.
The Customer is responsible for any third-party API or data access fees.
EXHIBIT 1
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Peregrine services are provided subject to the terms set forth above on this Order Form together with the attached terms and conditions (the “Terms and Conditions”), Attachment A: Statement of Work, Attachment B: Service Level Agreement, and all together with this Order Form, the “Agreement”). Any capitalized term used in this Order Form but not defined herein shall have the meaning ascribed to it in the Terms and Conditions. By signing this Order Form, Peregrine and Customer each agree to the terms and conditions set forth in this Agreement. In the event of any conflict between this Order Form and the Terms and Conditions, the terms of this Order Form shall govern to the extent of such conflict. This Order Form may be executed in counterparts (which may be delivered by electronic mail of .pdf files), each of which counterparts, when so executed and delivered, shall be deemed to be an original, and all of which counterparts, taken together, shall constitute one and the same instrument.
Any additional data integrations or custom functionality shall be subject to mutual written agreement of the parties, including with respect to fees. All additional data integration services or new functionality and corresponding fees will be set forth in a statement of work.
For clarity, Peregrine will provide any other Professional Services and additional data integration services in accordance with Section 2.2 of the Terms and Conditions.
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Peregrine Customer Terms and Conditions
These Peregrine Customer Terms and Conditions govern the provision of the services described on the attached Order Form (“Order Form”) by Peregrine Technologies, Inc. (“Peregrine”) to the Santa Ana Police Department (“Customer”). By executing an Order Form with Peregrine, Customer agrees to be bound by these Terms and Conditions.
1. Definitions.
“Aggregated Data” has the meaning specified in Section 6.1. “CJIS Security Policy” means the FBI CJIS Security Policy document as published by the FBI CJIS Information Security Officer, currently located at https://www.fbi.gov/services/cjis/cjis-securitypolicy-resource-center. “Client-Side Software” means any software in source or object code form that Peregrine makes available for use in connection with the Service, including Peregrine’s mobile application(s). “Criminal Justice Information Services Division” or “CJIS” means the FBI division responsible for the collection, warehousing, and timely dissemination of relevant criminal justice information to the FBI and to qualified law enforcement, criminal justice, civilian, academic, employment and licensing agencies.
“Customer Data” means any of Customer’s data, information, documents or electronic files that are provided to Peregrine via the Service or otherwise in connection with this Agreement, including any databases Customer procures from third party vendors for Peregrine’s integration with the Service; provided that, for purposes of clarity, Customer Data as defined herein does not include Aggregated Data.
“Documentation” means the materials supplied by Peregrine hereunder, in any media, including any and all installer’s, operator’s and user’s manuals, training materials, guides, functional or technical specifications or other materials for use in conjunction with the Service. “Personal Information” means any information that, individually or in combination, does or can identify a specific individual or by or from which a specific individual may be identified, contacted, or located, including without limitation all data considered “personal data”, “personally identifiable information”, or something similar under applicable laws, rules, or regulations relating to data privacy. “Professional Services” has the meaning specified in Section 2.2. “Service” means Peregrine’s proprietary platform that assists Users with criminal investigations and police leadership decision making, consisting of a hosted web-based interface and the Client-Side Software. For purposes of this Agreement, the Service is exclusive of Professional Services that may be rendered upon mutual agreement of the parties in accordance with Section 2.2. “SOW” has the meaning specified in Section 2.2.
“Third Party Data” means any third party databases that Peregrine licenses from third party vendors and makes accessible via the Service. For clarity, Third Party Data does not include any Customer Data.
“Third Party Products” means any third-party products provided with, integrated with, or incorporated into the Service, including Third Party Data.
“Users” means the individuals authorized by Customer to use the Service in accordance with the terms in the Order Form (including number and type of individuals who may access the Service) and that have been supplied user identifications and passwords by Peregrine.
2. Provision of the Service and Additional Services.
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2.1. Service. During the Term and subject to the terms and conditions of this Agreement, including payment of the fees set forth on the Order Form, Customer may: (a) access and use the Service for up to the number of Users set forth in the Order Form, (b) download and reproduce the applicable Documentation solely for internal use in association with the Service, and (c) download, install, and use any Client-Side Software in support of Customer’s use of the Service, in each case on a nonexclusive, non-transferable, and non-sublicensable basis and solely for Customer’s internal business purposes. Peregrine shall provide Customer with authentication credentials for individual Users upon written request from authorized personnel of Customer, (ii) onboarding and training services as set forth in the Order Form (“Onboarding and Training Services”), and (iii) telephone and standard technical support to Customer during normal business hours (“Technical Support”). Except as set forth herein, Peregrine shall, at its sole cost and expense, provide all facilities and equipment that may be necessary for Peregrine to perform the Services.
2.2. Professional Services. The Service includes Professional Services to integrate identified Customer Data sources into the platform, including data extraction, translation, and integration into the Service; configuration; and implementation, to enable effective use of the Service and support Customer’s adoption of the platform. Further, these included Professional Services incorporate maintenance of the ongoing integration of Customer Data into the Service including but not limited to updates required due to source schema changes for those Customer Data sources and systems identified on the Order Form. Except as set forth in the Order Form, in the event that Customer requests that Peregrine perform data integration, configuration or implementation services regarding the Service, including integration of Customer Data or Third Party Data and creation of specific modifications to the Service (but excluding any Onboarding and Training Services), Peregrine will discuss the scope and fees for such services and, if agreed, such work will be performed pursuant to a statement of work executed by the parties and referencing this Agreement that describe such scope and fees (an “SOW,” and such services, the “Professional Services”). Any fees associated with the Professional Services shall be set forth in the applicable SOW and Customer shall pay such fees in accordance with Section 4.2 below. To the extent the Professional Services result in any software code or other tangible work product (“Work Product”), all such Work Product will remain owned solely and exclusively by Peregrine and may be used by Customer solely in connection with Customer’s authorized use of the Service under this Agreement. Customer shall permit Peregrine access to Customer’s offices and any other facilities necessary for Peregrine to provide the Professional Services.
2.3. Access and Policies. Customer will permit Peregrine access to Customer’s offices and any other facilities necessary for Peregrine to provide the Service, Onboarding and Training Services, Technical Support, and any Professional Services. Peregrine agrees to, and cause its personnel to, abide by Customer’s facilities access and use policies as provided by Customer to Peregrine in writing in advance of any on-site visits, subject to the Customer’s reasonable access security policies, and acknowledges Customer may require escorted access. Access may also include remote access to Customer Data and the Customer’s production platform for the Service, where agreed upon by the parties and as necessary to provide the Service (including Technical Support and Professional Services) described herein. Peregrine agrees to comply with the CJIS Security Policy in connection with its access to Customer Data, including CJIS-defined policies for remote access. Peregrine acknowledges that this Agreement may be subject to approval by the California Department of Justice (“CA DOJ”) and that failure to obtain and maintain CA DOJ approval shall constitute a material breach subject to Section 11.2.
Consistent with Customer’s reasonable access security policies, Customer may request and Peregrine shall provide to Customer proof of background screening, clearances, or vetting, as applicable, for Peregrine personnel supporting Peregrine services detailed in this Agreement, provided such information is applicable to the covenants herein, is under Peregrine’s control, and Peregrine is lawfully able to disclose such information. The Parties understand that the final responsibility for maintaining the security and confidentiality of criminal justice information maintained by Customer,
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subject to the services provided by Peregrine, rests with the individual agency head and access to the screening and clearances performed by Peregrine are subject to Customer review. If Customer determines Peregrine personnel background and security clearances do not comport or comply with the law, Peregrine shall coordinate and provide to Customer all information necessary to allow Customer can conduct background security screening of Peregrine personnel, at Customer's expense.
2.4. Compliance with Applicable Laws. Each party and its agents shall comply with all laws applicable to the performance or receipt, as applicable, of the Service hereunder.
2.5. Licenses and Permits. Peregrine and its employees, agents, and any subcontractors have, and will maintain at their sole cost and expense, all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. In addition to the foregoing, Peregrine and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from Customer as required by law.
2.6. Nondiscrimination and Equal Opportunity. Peregrine shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, genetic information, marital status, sex, sexual orientation, gender or gender identity, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Peregrine under this Agreement. Peregrine shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Peregrine thereby.
2.7. Suspension. Notwithstanding anything to the contrary in this Agreement, Peregrine may temporarily suspend Customer’s and any User’s access to any portion or all of the Service if: (a) Peregrine reasonably determines that (i) there is a threat or attack on the Service; (ii) Customer’s or any User’s use of the Service disrupts or poses a security risk to the Service or to any other customer or vendor of Peregrine; (iii) Customer, or any User, is using the Service for fraudulent or illegal activities; (iv) subject to applicable law, Customer has ceased to continue its business in the ordinary course, made an assignment for the benefit of creditors or similar disposition of its assets, or become the subject of any bankruptcy, reorganization, liquidation, dissolution, or similar proceeding; (v) Peregrine’s provision of the Service to Customer or any User is prohibited by applicable law; or (vi) any Customer Data submitted, posted, or otherwise transmitted by or on behalf of Customer or an User through the Service may infringe or otherwise violate any third party’s intellectual property or other rights; (b) any vendor of Peregrine has suspended or terminated Peregrine’s access to or use of any Third Party Products required to enable Customer to access the Service; or (c) if Customer fails to pay any undisputed fees when due (any such suspension described in subclauses (a), (b), or (c), a “Service Suspension”). Peregrine shall use commercially reasonable efforts to provide written notice of any Service Suspension to Customer and to provide updates regarding resumption of access to the Service following any Service Suspension. Peregrine shall use commercially reasonable efforts to resume providing access to the Service as soon as reasonably possible after the event giving rise to the Service Suspension is cured. Peregrine will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any User may incur as a result of a Service Suspension.
2.8. Third Party Products. Peregrine may from time to time make Third Party Products available to Customer or Peregrine may allow for certain Third Party Products to be integrated with the Service.
For purposes of this Agreement, such Third Party Products are subject to their own terms and conditions. Peregrine is not responsible for the operation of any Third Party Products and makes no representations or warranties of any kind with respect to Third Party Products or their respective providers. If Customer does not agree to abide by the applicable terms for any such Third Party Products, then Customer should not install or use such Third Party Products. By authorizing Peregrine
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to transmit Customer Data from Third Party Products into the Service, Customer represents and warrants to Peregrine that it has all right, power, and authority to provide such authorization.
2.9. Open Source Components. Certain aspects of the Service, such as the Client-Side Software, may contain or be distributed with open source software code or libraries (“Open Source Components”). Peregrine will provide a list of Open Source Components for a particular version of any distributed portion of the Service, such as the Client-Side Software, on Customer’s request. To the extent required by the license applicable to such Open Source Components: (a) Peregrine will use reasonable efforts to deliver to Customer any notices or other materials (such as source code); and (b) the terms of such licenses will apply to such Open Source Components in lieu of the terms of this Agreement. To the extent the terms of such licenses prohibit any of the restrictions in this Agreement with respect to any particular Open Source Component, such restrictions will not apply to such Open Source Component. To the extent the terms of such licenses require Peregrine to make an offer to provide source code or related information in connection with the Open Source Component, such offer is hereby made. For purposes of clarity, Open Source Components are Third Party Products.
3. Customer Responsibilities.
3.1. Generally. Customer is responsible for all activities that occur under User accounts. Customer also shall: (a) ensure it has all rights necessary for Peregrine to integrate the Customer Data with the Service; (b) have sole responsibility for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Customer Data; (c) prevent unauthorized access to, or use of, the Service, and notify Peregrine immediately of any unauthorized access or use; (d)_ensure each User has its own unique account on the Service and that Users do not share their account credentials with one another or any third party; and (e) comply with all applicable laws in using the Service. Customer agrees to provide its Users with the applications necessary to run the Service as set forth in the Documentation.
3.2. Use Restrictions. Customer shall not use the Service for any purposes beyond the scope of access granted under this Agreement. Without limiting the generality of the foregoing, Customer shall not, and shall ensure Users do not: (a) license, sublicense, sell, resell, rent, lease, transfer, assign, distribute, time share or otherwise commercially exploit or make the Service available to any third party; (b) send spam or otherwise duplicative or unsolicited messages via the Service; (c) send or store infringing or unlawful material; (d) send or store material containing software viruses, worms, Trojan horses or other harmful computer code, files, scripts, agents or programs; (e) interfere with or disrupt the integrity or performance of the Service or the data contained therein; (f) attempt to gain unauthorized access to the Service or its related systems or networks; (g) copy, modify, or create derivative works based upon the Service or any component thereof; (h) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Service or any component thereof; (i) use the Service in any manner or for any purpose that infringes, misappropriates, or otherwise violates any intellectual property or other right of any third party or that violates any applicable law; (j) access or use the Service for purposes of competitive analysis of Peregrine or the Service, the development, provision, or use of a competing service or product, or any other purpose that is to Peregrine’s detriment or commercial disadvantage; or (k) input, upload, transmit, or otherwise provide to or through the Service any information or materials, including Customer Data, that are unlawful or injurious in any way
3.3. CJIS Requirements. Customer certifies that it and its Users will comply with the following CJIS requirements: (a) Customer agrees to use training, policy and procedures to ensure Users use proper handling, processing, storing and communication protocols for Customer Data and any Third Party Data; (b) Customer agrees to protect the Service and any Third Party Data by monitoring and auditing staff user activity to ensure that it is only within the purview of system application development, system maintenance and the support roles assigned; (c) Customer will only provide access to the Service and any Third Party Data through Customer-managed role-based access and applied sharing rules configured by Customer; (d) Customer acknowledges that the platform shall create and retain activity transaction logs to enable auditing by Peregrine staff, CJIS and any Third Party Data owners;
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(e) Customer agrees to perform independent employment background screening for its staff at Customer’s own expense; and (f) Customer agrees to reinforce staff policies for creating User accounts with only one Customer domain email address for each User, with exceptions only as granted in writing by Peregrine.
3.4. Operation Restrictions. Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a laptop, mobile device or other touch screen and any of their applications. Customer agrees that the Users will be instructed to only utilize the interface for the Service at times when it is safe to do so. Peregrine is not liable for any accident caused by a result of distraction such as from viewing the screen while operating a moving vehicle.
3.5. Customer Logo. Peregrine may use Customer’s name and logo in Peregrine’s lists of customers provided that such use will comply with any standard trademark guidelines provided by Customer to Peregrine.
3.6. Feedback. If Customer or any of its employees or contractors sends or transmits any communications or materials to Peregrine by mail, email, telephone, or otherwise, suggesting or recommending changes to the Service, including without limitation, new features or functionality relating thereto, or any comments, questions, suggestions, or the like (“Feedback”), Peregrine is free to use such Feedback irrespective of any other obligation or limitation between the parties governing such Feedback.
3.7. Availability and Updates. The Peregrine platform is provided as a hosted service designed for continuous availability, with routine maintenance performed as needed. Peregrine shall ensure that Customer has access to the most current, secure, and reliable version of the platform. Updates, patches, and enhancements are included as part of this Agreement and are released in the ordinary course of Peregrine’s product lifecycle. All such updates are delivered uniformly across Peregrine’s customer base, and Peregrine does not provide customer-specific modifications or release schedules. The platform is operated as a standardized, multi-tenant service, and all customers receive access to the same core features as part of a unified product release cycle.
4. Fees & Payment.
4.1. Fees. Customer shall pay the fees for the Service as specified in the Order Form and in any SOWs. All fees are non-refundable except to the extent otherwise expressly set forth in this Agreement.
4.2. Payment Terms. Except as set forth on the Order Form, Customer shall pay all fees within forty-five (45) days of Peregrine issuing an invoice.
4.3. Taxes. Peregrine’s fees do not include any local, state, federal or foreign taxes, levies or duties of any nature (“Taxes”). Customer is responsible for paying all Taxes, excluding only taxes based on Peregrine’s income. If Peregrine has the legal obligation to pay or collect Taxes for which Customer is responsible under this section, the appropriate amount shall be invoiced to and paid by Customer unless Customer provides Peregrine with a valid tax exemption certificate authorized by the appropriate taxing authority.
5. Proprietary Rights. The “Peregrine Technology “means (a) the Peregrine name, the Peregrine logo, and other trademarks and service marks; (b) audio and visual information, documents, software and other works of authorship, including training materials; (c) other technology included in the Service, including Client-Side Software, graphical user interfaces, workflows, products, processes, algorithms, know-how and other trade secrets, techniques, designs, inventions and other tangible or intangible technical material or information provided by Peregrine under this Agreement; and (d) the work product or other results of Professional Services. Peregrine owns and shall retain all rights in the Peregrine Technology. Other than as expressly set forth in Section 2.1 above, no license or other rights in or to the Peregrine Technology or related intellectual property rights are granted to Customer or
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Users, and all such licenses and rights are hereby expressly reserved to Peregrine. For clarity, “Peregrine Technology” does not include Customer Data.
6. Data Access, Sharing and Security.
6.1. Customer Data. Peregrine may access, reproduce, and use Customer Data to provide the Service, including to provide Technical Support, Onboarding and Training Services and any Professional Services. Customer agrees that Peregrine may generate technical logs, data and insights about Customer’s usage of the Service (e.g., frequency of logins) (“Peregrine Insights”) and may use the Customer Data in aggregated and anonymized form that does not individually identify any person or entity, including Customer or its Users (“Aggregated Data”) for Peregrine’s internal business purposes and to operate and improve Peregrine’s proprietary software and services, and that Peregrine shall own the Peregrine Insights and the Aggregated Data. Peregrine shall destroy Peregrine Insights and Aggregated Data on termination of this Agreement. Peregrine may choose to terminate the provision of any Customer Data via the Service if the provision of such data may be harmful to the Service, as determined by Peregrine in its reasonable discretion.
6.2. CJIS Security Policy. Peregrine has implemented procedures to allow for adherence to the CJIS Security Policy. The hosting facility for the Service uses access control technologies that meet or exceed CJIS requirements. In addition, Peregrine has installed and configured solid network intrusion prevention appliances for adherence to the CJIS Security Policy.
6.3. Third Party Data. Any Third Party Data that Peregrine may provide via the Service is governed by the third party owner’s retention policy. Peregrine does not provide any warranties with respect to any Third Party Data and Peregrine may choose to terminate the provision of any Third Party Data via the Service if Peregrine’s applicable rights to such Third Party Data terminate or the provision of such data may be harmful to the Service, as determined by Peregrine in its reasonable discretion.
6.4. Processing of Personal Information. Peregrine’s rights and obligations with respect to Personal information it collects directly from individuals are set forth in Peregrine’s Privacy Policy <https://peregrine.io/privacy-policy/>. Personal Information included within Customer Data and processed by Peregrine on behalf of Customer is governed by this Agreement.
6.5. Sensitive Information; Marking Requirements. To the extent Customer provides Customer Data that Customer considers to be sensitive, proprietary, restricted, or otherwise requiring sensitive treatment (“Sensitive Information”), Customer is solely responsible for providing appropriate markings to designate the applicable Customer Data as Sensitive Information. Customer shall provide Peregrine with documentation and/or instructions in writing with sufficient detail for Peregrine to identify and distinguish content that is Sensitive Information within other provided Customer Data.
Customer shall (a) mark Sensitive Information on its face, (b) make the appropriate designations for Sensitive Information in document metadata, (c) provide Peregrine with a table or other list of Sensitive Information that contains sufficient detail to identify the Sensitive Information; or (d) identify Sensitive Information to Peregrine in some other mutually agreed upon method. Peregrine shall not be responsible for failure to designate Sensitive Information with specific access control status based on Customer failure to provide sufficient information to identify Sensitive Information.
6.6. Authorized Sharing Customer may share its Customer Data with one or more third parties solely to support Customer’s operational needs, provided such sharing is expressly permitted in a separate written agreement between Peregrine and Customer. This includes, without limitation, the establishment of memoranda of understanding (MOUs) or similar arrangements between Customer and other users of the platform, which may govern the terms of such data sharing. Any such sharing will occur only as specifically authorized by Customer and implemented by deliberate configuration within the Service. Customer Data will not otherwise be disclosed to any third party.
6.7 Data Disposition Customer may request in writing that specific Customer Data be removed from the Platform or that Peregrine limit access to such data. Upon receipt of such written request, Peregrine will, in accordance with the timelines and procedures agreed upon by the parties, take
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commercially reasonable steps to comply with the request, including deletion, anonymization, or access restriction of the identified Customer Data. Notwithstanding the foregoing, Peregrine may retain copies of such data solely to the extent required by applicable law, regulation, or internal backup and archival policies, provided that such retained data remains subject to the confidentiality and data protection obligations set forth in this Agreement.
7. Confidentiality.
7.1. Definition of Confidential Information. The term “Confidential Information” means all confidential and proprietary information of a party (“Disclosing Party”) disclosed to the other party (“Receiving Party”), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including Customer Data, any Third Party Data, the Service, the Documentation, the Peregrine Technology, business and marketing plans, technology and technical information, product designs, and business processes.
7.2. Confidentiality. The Receiving Party shall not disclose or use any Confidential Information of the Disclosing Party except to perform its obligations or exercise its rights under this Agreement, except with the Disclosing Party’s prior written permission on a case-by-case basis. Each party agrees to protect the confidentiality of the Confidential Information of the other party in the same manner that it protects the confidentiality of its own proprietary and confidential information of like kind, but in no event with less than reasonable care. If the Receiving Party is compelled by law or a government authority to disclose Confidential Information of the Disclosing Party, it shall provide the Disclosing Party with prior notice of such compelled disclosure (to the extent practicable and legally permitted) and reasonable assistance, at Disclosing Party’s cost, if the Disclosing Party wishes to contest the disclosure.
7.3. Exceptions. The parties’ obligations in Section 7.2 shall not apply to any information that: (a) is or becomes publicly available without breach of any obligation owed to the Disclosing Party; (b) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party; (c) was independently developed by the Receiving Party without breach of any obligation owed to the Disclosing Party; or (d) is received from a third party without breach of any obligation owed to the Disclosing Party.
7.4. Public Records Acts. Peregrine acknowledges that Customer is a public entity and may be governed by applicable laws, rules, or regulations relating to public records (each a “Public Records Act”). Nothing in this Section 7 shall prevent Customer from disclosing Confidential Information for purposes of complying with an applicable Public Records Act to the extent legally required.
7.5. Remedies. If the Receiving Party discloses or uses (or threatens to disclose or use) any Confidential Information of the Disclosing Party in breach of this Section 7, the Disclosing Party shall have the right, in addition to any other remedies available to it, to seek injunctive relief to enjoin such acts, it being specifically acknowledged by the parties that such unauthorized disclosure or use may cause irreparable harm to the Disclosing Party for which any other available remedies are inadequate.
8. Warranties & Disclaimers.
8.1. Warranties. Each party represents and warrants that it has the legal power and authority to enter into this Agreement. Peregrine represents and warrants that (i) it will provide the Service in a professional manner consistent with the standards observed by a competent practitioner of the profession in which Peregrine is engaged, and (ii) the Service will perform in accordance with and otherwise substantially conform to its associated documentation.
8.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 8.1, PEREGRINE MAKES NO
WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE WITH
RESPECT TO THE SERVICE, THE PEREGRINE TECHNOLOGY, ANY THIRD PARTY DATA AND ANY OTHER PRODUCTS OR SERVICES PROVIDED UNDER THIS AGREEMENT. PEREGRINE HEREBY
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9 Proprietary and Confidential
SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE OR NON-INFRINGEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.
9. Indemnification.
9.1. Indemnification by Peregrine. Peregrine shall at its expense defend Customer and its officers, directors, officials, agents, volunteers and employees (“Customer Indemnified Parties”) against any claim made or brought against any Customer Indemnified Party by a third party alleging that the Service as provided to Customer and when used in accordance with this Agreement infringes any intellectual property rights of a third party (each, a “Customer Claim”), and shall indemnify and hold Customer Indemnified Parties harmless from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney’s fees, awarded by a court or agreed to by Peregrine in a settlement with respect to such Customer Claim; provided, that Customer (a) promptly gives written notice of the Customer Claim to Peregrine; (b) Customer shall reasonably consult with Peregrine regarding material aspects of the defense and consider in good faith any input provided by Peregrine and (c) provides to Peregrine, at Peregrine’s cost, all reasonable assistance in the defense and settlement of the Customer Claim. Peregrine shall have no obligation under this Section 9.1 or otherwise regarding claims that arise from or relate to (i) Customer’s use of the Service other than as contemplated by this Agreement, (ii) any modifications to the Service made by any entity other than Peregrine (where the liability would not have arisen but for such modification), (iii) any combination of the Service with services or technologies not provided by Peregrine (where the liability would not have arisen but for such combination), (iv) Customer’s use of the Service or portion thereof after Peregrine has terminated this Agreement or such portion of the Service in accordance with this Section 9.1, or (v) Third Party Products. If in Peregrine’s opinion a Customer Claim is likely to be made, or if an existing Customer Claim may cause Peregrine liability, Peregrine may in its discretion (x) obtain a license to enable Customer to continue to use the potentially infringing portion of the Service, (y) modify the Service to avoid the potential infringement, or (z) if the foregoing cannot be achieved after using reasonable commercial efforts, terminate the Agreement or the license to the infringing portion of the Service and refund the amount of any pre-paid fees applicable to the portion of the terminated Services to be provided after the termination date.
9.2. Indemnification by Customer. To the extent permitted by applicable law, Customer shall at its expense defend Peregrine and its officers, directors, officials, agents, volunteers and employees (“Peregrine Indemnified Parties”) against any claim made or brought against any Peregrine Indemnified Party by a third party based on: (a) Customer’s or any User’s negligence, gross negligence, fraud, or willful misconduct; (b) Customer’s or any User’s use of the Service in a manner not authorized by this Agreement; or (c) Customer Data or Peregrine’s authorized use of such Customer Data (each, a “Peregrine Claim”), and shall indemnify and hold Peregrine Indemnified Parties harmless from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney’s fees, awarded by a court or agreed to by Customer in a settlement with respect to such Peregrine Claim; provided, that Peregrine (i) promptly gives written notice of the Peregrine Claim to Customer; (ii) Peregrine shall reasonably consult with Customer regarding material aspects of the defense and consider in good faith any input provided by Customer and (iii) provides to Customer, at Customer’s cost, all reasonable assistance in the defense and settlement of the Peregrine Claim.
9.3. Sole Remedy. THIS SECTION 9 SETS FORTH CUSTOMER’S SOLE REMEDIES AND PEREGRINE’S SOLE LIABILITY AND OBLIGATION FOR ANY ACTUAL, THREATENED, OR ALLEGED CLAIMS BY THIRD PARTIES RELATING TO THE SERVICE OR ITS USE.
10. Limitation of Liability.
10.1. Exclusion of Consequential and Related Damages. EXCEPT FOR A PARTY’S BREACH OF SECTION 7, A PARTY’S INDEMNIFICATION AND DEFENSE OBLIGATIONS, OR A PARTY’S GROSS
NEGLIGENCE, FRAUD, OR WILLFUL MISCONDUCT, IN NO EVENT SHALL EITHER PARTY HAVE ANY
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10 Proprietary and Confidential
LIABILITY TO THE OTHER PARTY FOR ANY LOST PROFITS, LOSS OF USE, COSTS OF
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, OR FOR ANY INDIRECT, SPECIAL,
INCIDENTAL, MULTIPLE, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES HOWEVER
CAUSED AND, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
10.2. Liability Cap. IN NO EVENT SHALL PEREGRINE’S AGGREGATE LIABILITY ARISING OUT OF
OR RELATING TO THIS AGREEMENT UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING
BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE,
EXCEED THE TOTAL AMOUNTS PAID TO PEREGRINE UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE CLAIM.
11. Term & Termination.
11.1. Term of Agreement. This Agreement commences on the Effective Date and continues for the duration of the term set forth on the Order Form (“Term”), unless earlier terminated in accordance with the Order Form or Section 11.2
11.2. Termination for Cause. A party may terminate this Agreement for cause upon thirty (30) days written notice of a material breach to the other party if such breach remains uncured at the expiration of such period. If the breach cannot reasonably be cured within such period, the breaching party may be afforded additional time as reasonably necessary to complete the cure, provided it commences cure efforts within the thirty (30) day period and continues to pursue such cure diligently and in good faith. In the event of a termination caused by a material breach of this Agreement, the Customer shall be refunded for any services paid for and not provided.
11.3. Data. Upon expiration or termination of this Agreement, Peregrine shall have no obligation to maintain or provide any Customer Data or Third Party Data. Unless legally prohibited, Peregrine shall delete all Customer Data in its systems or otherwise in its possession or under its control.
Notwithstanding the foregoing or any other provision of this Agreement, Peregrine may use in perpetuity any Aggregated Data.
11.4. Survival. The following provisions shall survive termination or expiration of this Agreement:
Sections 4, 5, 6.1, 6.3, 7, 8, 9, 10, 11.3, 11.4, and 12.
12. General Provisions.
12.1. Insurance. Peregrine shall maintain the insurance coverages described on Appendix A:
Insurance.
12.2. Relationship of the Parties. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the parties. There are no third-party beneficiaries to this Agreement. At all times during the term of this Agreement, Peregrine shall be an independent contractor and shall not be an employee of Customer. Except as Customer may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Customer in any capacity whatsoever as an agent. Peregrine shall have no authority, express or implied, pursuant to this Agreement to bind Customer to any obligation whatsoever.
12.3. Peregrine’s Books and Records. To the extent required by applicable laws, rules, or regulations, Peregrine shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Customer under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to Peregrine to this Agreement. All such records shall be maintained in accordance with generally accepted standards and shall be made available for inspection, audit, and/or copying during regular business hours, upon written request of the Customer.
12.4. Force Majeure. Neither party shall be liable by reason of any failure or delay in performance of its obligations under this Agreement (except for the payment of money) on account of events
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11 Proprietary and Confidential
beyond the reasonable control of such party, which may include Internet denial-of-service attacks, strikes, shortages, riots, insurrection, fires, flood, storm, explosions, acts of God, war, terrorism, governmental action, labor conditions, earthquakes, and material shortages (each, a “Force Majeure Event”). Upon the occurrence of a Force Majeure Event, the non-performing party will be excused from any further performance of its obligations affected by the Force Majeure Event for so long as the event continues and such party continues to use commercially reasonable efforts to resume performance.
12.5. Federal Government. Any use, copy or disclosure of the Service by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-1(a) and 227.7202-3(a)(1995), DFARS 252.227-7013(c)(1)(ii)(October 1998), FAR 12.212(a)(1995), FAR 52.227- 19, or FAR 52.227(ALT III), as applicable.
12.6. Additional Government Terms. Peregrine acknowledges that Customer may be a public entity and, accordingly, certain additional laws, rules, and regulations may take precedence over the terms and conditions of this Agreement (the “Additional Government Terms”). The Additional Government Terms, if any, are attached hereto as Error! Reference source not found., and will govern to the extent of any conflict with any other term of this Agreement.
12.7. Notices. All notices under this Agreement shall be in writing and shall be deemed to have been given upon: (a) personal delivery; (b) the second business day after mailing; (c) the second business day after sending by confirmed facsimile; or (d) after confirmed receipt of an email. Notices to Peregrine shall be addressed to the attention of Nick Noone, CEO, Peregrine Technologies, [email protected], with a copy to [email protected]. Notices to Customer are to be addressed to the individual identified in the Order Form.
12.8. Waiver; Cumulative Remedies Severability. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect.
12.9. Assignment. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior express written consent of the other party.
Notwithstanding the foregoing, Peregrine may assign this Agreement, together with all rights and obligations hereunder, without consent of Customer, in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its stock or assets that relate to this Agreement (“Assignment by Operation of Law”). Peregrine shall provide Customer with written notice of such Assignment by Operation of Law at least sixty (60) days prior to the effective date of the Assignment; provided, however, that if circumstances beyond Peregrine’s reasonable control prevent it from providing sixty (60) days’ advance notice, Peregrine shall provide notice as soon as reasonably practicable under the circumstances. Any notice under this provision shall be treated as Confidential Information and subject to the covenants described under Section 7. Upon receipt of such notice, Customer may elect to terminate this Agreement by providing written notice of termination within thirty (30) days of receiving Peregrine’s notice. Such termination shall not relieve Customer of its obligation to pay the full amount of annual license fees for the then-current subscription term. No refunds or credits shall be due or issued following termination. Any attempt by a party to assign its rights or obligations under this Agreement in breach of this section shall be void and of no effect. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties, their respective successors and permitted assigns.
12.10. Governing Law. This Agreement shall be governed by the laws of California. The state courts located in Orange County, CA or the United States District Court for the Central District of California shall have exclusive jurisdiction to adjudicate any dispute arising out of or relating to this Agreement.
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12 Proprietary and Confidential
Each party hereby consents to the exclusive jurisdiction of such courts provided that nothing in this Section 12.10 prohibits either party from seeking or obtaining in any jurisdiction injunctive or similar relief in connection with the enforcement of this Agreement.
12.11. Construction. The division of this Agreement into Sections and the insertion of captions and headings are for convenience of reference only and will not affect the construction or interpretation of this Agreement. The terms “this Agreement,” “hereof,” “hereunder” and any similar expressions refer to this Agreement and not to any particular Section or other portion hereof. The parties hereto agree that any rule of construction to the effect that ambiguities are to be resolved against the drafting party will not be applied in the construction or interpretation of this Agreement. As used in this Agreement, the words “include” and “including,” and variations thereof, will be deemed to be followed by the words “without limitation” and “discretion” means sole discretion
12.12. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary therein, no terms or conditions stated in a Customer purchase order or in any other Customer order documentation (excluding the Order Form) shall be incorporated into or form any part of this Agreement, and all such terms or conditions are hereby rejected and shall be null and void.
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2 Proprietary and Confidential
Appendix A: Insurance
Peregrine Technologies, Inc. (“Company”) shall procure and maintain for the duration of the contract insurance against claims for security breaches, system failures, injuries to persons, damages to software, damages to property (including computer equipment), theft, or other misuse of Santa Ana Police Department’s (“Customer”) data, infringement of intellectual property, invasion of privacy and breach of data, which may arise from or in connection with the performance of the work hereunder by Company, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 general aggregate.
2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, coverage may be satisfied through a combination of Hired Auto/NonOwned Auto Liability, primary, and umbrella/excess insurance policies.
3. Cyber Liability (CL): Insurance, with limits not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Company in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, and release of private information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
3. Technology Professional Liability-Errors and Omissions Insurance (E&O): appropriate to the Company’s profession and work hereunder, with limits not less than $2,000,000 per occurrence and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Company in this agreement and shall include, but not be limited to, claims involving business interruption, damage to or destruction of electronic information, and alteration of electronic information. The policy shall provide coverage for Company’s failure to provide professional services and/or products under this Agreement. The Policy shall include, or be endorsed to include, damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of Customer in the care, custody, or control of Company.
4. Workers’ Compensation (WC): As required by the State of California, with statutory limits, and Employer’s Liability insurance with limits of no less than $1,000,000 per accident, policy, employee, for bodily injury or disease.
If Company maintains broader coverage and/or higher limits than the minimums shown above for any line of coverage, Customer requires and shall be entitled to the broader coverage and/or the higher limits maintained by Company. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Customer.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following provisions:
1. City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Company’s CGL and AL policies, with respect to any
City Council 26 – 18 12/2/2025
3 Proprietary and Confidential
liability arising out of work or operations performed by or on behalf of the Company including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. Company’s Insurance companies agree to waive all rights of subrogation against City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of Company’s CGL, AL, CL, E&O, and WC policies which arise from work performed by Company under this Agreement.
3. For any claims related to this contract, Company’s insurance coverage shall be primary and any insurance maintained by City of Santa Ana, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring that Company’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to nonpayment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by Customer. Customer may require Company to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A-:VII, unless otherwise acceptable to Customer.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.
Verification of Coverage
Company shall furnish Customer with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). Failure to obtain the required documents prior to the work beginning shall not waive Company’s obligation to provide them. Customer reserves the right to require complete, certified
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4 Proprietary and Confidential
copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Company shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein.
Special Risks or Circumstances
Customer reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Failure to Maintain Insurance Coverage
If Company, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, for the entire term of this contract, the same shall be deemed a material breach of Agreement. Customer, at its sole option, may terminate this Agreement at any time and obtain damages from Company resulting from said breach.
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5 Proprietary and Confidential
Appendix B: Provisions for California Public Entities
Compliance with Applicable California Laws. Peregrine shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates as determined by the California Department of Industrial Relations.
California Public Records Act. Peregrine acknowledges that Customer is a public entity governed by the California Public Records Act and that nothing in this Agreement shall prevent Customer from disclosing Confidential Information for purposes of complying with the California Public Records Act.
PERS Indemnification by Peregrine. In the event that Peregrine or any employee, agent, or subcontractor of Peregrine providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of Customer, Peregrine shall indemnify, defend, and hold harmless Customer for the payment of any employee and/or employer contributions for PERS benefits on behalf of Peregrine or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Customer.
Political Reform Act Conflicts. Peregrine may serve other clients, but none whose activities within the corporate limits of Customer or whose business, regardless of location, would place Peregrine in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. No officer or employee of Customer shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
California State Auditor Requirements. Pursuant to Government Code Section 8546.7, the Agreement may be subject to the examination and audit of the State Auditor for a period of 3 years after final payment under the Agreement.
City Council 26 – 21 12/2/2025
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Police Department
www.santa-ana.org/pd
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Training Manikins for Police Department
AGENDA TITLE
Purchase Order to North American Rescue, LLC for Training Manikins (Specification No. 25-125A) (Non-General Fund - UASI)
RECOMMENDED ACTION
Authorize a purchase order to North American Rescue, LLC for Training Manikins, in an amount not to exceed $117,528.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The United States Department of Homeland Security has developed the Urban Area Security Initiative (UASI) grant funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate, and recover from acts of terrorism. The grant specifically provides funding for anti-terrorism equipment, planning, training, exercises, and technical assistance. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for the region and manages projects, which includes providing training and procuring equipment utilized by the 34 jurisdictions in Orange County.
To meet the distinct requirements of a densely populated and high-risk urban setting, the Anaheim/Santa Ana Urban Area (ASAUA) designates a portion of its annual grant funding toward operational coordination for the training of first responders in Emergency Casualty Care (TECC). In an effort to further enhance the effectiveness of this training, an Invitation for Bid was issued to procure two (2) advanced training manikins. Currently the region has existing training Manikins which are outdated and lacking advanced capabilities necessary to improve the skill level of first responders.
City Council 27 – 1 12/2/2025
Training Manikins for Police Department
December 2, 2025
The Anaheim Santa Ana UASI hosts training classes each year preparing hundreds of first responders to provide Emergency Casualty Care to wounded individuals. Each Manikin has advanced remote tablet and software to manage bleeding, breathing, pulse rate/pressure, and communication from the instructor to the student providing realistic training. The manikin is utilized to train proper tourniquet application for effective bleeding control, equipping first responders with life-saving skills that have the potential to save hundreds of lives.
Invitation for Bids (IFB) No. 25-125A was issued on September 30, 2025, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
412 Vendors notified
8 Santa Ana vendors notified
22 Vendors downloaded the bid packet
7 Responsive Bids received
0 Responsive Bids received from Santa Ana vendors
Bids were solicited, opened on October 23, 2025, and evaluated (Exhibit 1). Seven bids were submitted by the IFB deadline and determined to be responsive to the specifications and met the City’s requirements. The bid submitted by North American Rescue, LLC was determined to be the lowest, responsible bid, was responsive to the specifications, and meets the City’s requirements. The amount of $117,528 includes estimated taxes calculated at the City’s 9.25% rate and differs from the amount shown in the abstract of bids. The bid abstract does not include applicable taxes, as they are subject to change.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 25-26 budget as follows:
Fiscal
Year
Accounting UnitAccount No.Fund
Description
Accounting Unit,
Account Description Amount
FY 25-26 12514407-66400 OES UASI
UASI CAL OES Santa
Ana, Machinery and
Equipment
$117,528
Total $117,528
City Council 27 – 2 12/2/2025
Training Manikins for Police Department
December 2, 2025
City Council 27 – 3 12/2/2025
Training Manikins for Police Department
December 2, 2025
EXHIBIT(S)
1. Abstract of Bids (25-125A)
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 27 – 4 12/2/2025
EXHIBIT 1
BIDDER LOCATION TOTAL
Blue Angel International LLC Berkeley, CA $ 143,060
CPR Savers & First Aid Supply Scottsdale, AR $ 117,990
D's Ventures, LLC Decatur, GA $ 117,381
L.N. Curtis and Sons Walnut Creek, CA $ 129,944
McKesson Medical-Surgical
Government Solutions LLC Henrico, VA $ 131,526
North American Rescue, LLC Greer, SC $ 107,577
Off Grid Preparedness Supply Sewell, NJ $ 118,868
ABSTRACT OF BIDS
Training Manikins (IFB No. 25-125A)
City Council 27 – 5 12/2/2025
Police Department
www.santa-ana.org/pd
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Police Uniforms, Accessories, and Miscellaneous Equipment
AGENDA TITLE
Agreements with Galls, LLC and L.N. Curtis & Sons, Inc. for Police Uniforms, Accessories, and Miscellaneous Equipment (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with the following vendors for the purchase of police uniforms, accessories, and miscellaneous equipment for an aggregate amount not to exceed $2,500,000 (Core Agreement No. A-2025-XXX):
• Galls, LLC – in amount not to exceed $1,250,000 from December 2, 2025 through March 25, 2028 and option to exercise one (1), one-year extension through March 25, 2029.
• L.N. Curtis & Sons, Inc. dba Curtis Blue Line – in an amount not to exceed $1,250,000 from December 2, 2025 through November 7, 2026 and option to exercise one (1), one-year extension through November 7, 2027.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
City Council 28 – 1 12/2/2025
Police Uniforms, Accessories. and Miscellaneous Equipment December 2, 2025
City Council 28 – 2 12/2/2025
Police Uniforms, Accessories. and Miscellaneous Equipment December 2, 2025
The Police Department's Central Distribution Center (CDC) provides uniforms and equipment to approximately 400 uniformed and field personnel. Uniforms and equipment, including body armor, help identify Department personnel by assigned duties, provide protection, and provide for a professional appearance.
New officers and employees are initially issued a full uniform, which consists of a duty jacket, three shirts, two pants, leather gear, and a body armor vest (for field personnel).
Thereafter, uniforms are replaced on an annual basis (as requested) and the replacement allowance consists of three shirts and two pants. Body armor is replaced every five years. Special units, such as SWAT, Mounted Patrol, and K9 are issued different uniforms specialized for each unit, but are replaced in a similar manner.
In addition, the Planning and Building Agency purchases uniform items for their field staff members. Code Enforcement Associates and Officers are required to wear official City uniforms. The uniform identifies Associates/Officers as authorized City representatives while they enforce compliance with complex state and local codes including zoning, housing, dangerous buildings, and property maintenance standards.
Visible identification is vital for maintaining public trust and safety as officers execute their technical duties across the community. New Officers/Associates are issued a list of approved uniform items for purchase per fiscal year.
Building Inspectors must wear the official City uniform during all field operations to ensure immediate recognition and identify staff as City representatives while they conduct critical site inspections, plan checks, and testing on new and existing structures. This visibility is essential for efficiently upholding compliance with all local, state, and federal building codes, which reinforces public confidence in the City's commitment to safety and sustainability goals. New Inspectors are initially issued uniforms which include seven shirts, a jacket, a hard hat, and a safety vest. Thereafter, uniforms are replaced on an annual basis.
The City Council last approved agreements with Galls, LLC (“Galls”) and L.N. Curtis & Sons, Inc. dba Curtis Blue Line (“Curtis”) on March 5, 2024 for a one-year term. Staff intended to initiate a Request for Proposal (“RFP”) procurement process during the agreement period. Uniforms and body armor must be fitted to each employee, so a local vendor that can provide both the required items and the on-site alteration services is a necessity. However, there are only a few existing vendors that provide the wide range of law enforcement uniforms, accessories, miscellaneous equipment, and on-site alteration services within a 20 mile radius of the Police Department. Therefore, staff determined that conducting a RFP process would not result in different vendors or better pricing.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement City Council 28 – 3 12/2/2025
Police Uniforms, Accessories. and Miscellaneous Equipment December 2, 2025
options and product offerings in the market and determined that the police uniforms, accessories, and miscellaneous equipment offered by both Galls and Curtis meets the Police Department’s specifications.
Sourcewell, a cooperative government purchasing agency, awarded two contracts to Galls for public safety uniforms (Contract No. 011124-GAL) and body armor and related accessories (Contract No. 091924-GAL). The public safety uniforms contract expires on March 25, 2028 and the body armor contract expires on December 23, 2028, both with varying one-year extension options.
Sourcewell also awarded two contracts to Curtis for law enforcement uniforms, accessories, and equipment (Contract No. 090122-LNC) and Self-Contained Breathing Apparatus (“SCBA”) (Contract No. 011824-LNC). The Santa Ana Jail is mandated by Cal/OSHA regulations, Title 8 of the California Code of Regulations, Section 5144 and Section 3409 to have SCBA equipment. The existing SCBA equipment is nearly thirty years old and needs replacement as continued maintenance and testing can no longer be extended. The public safety uniforms contract expires on November 7, 2026 and the SCBA contract expires on March 29, 2028, both with varying one-year extension options.
By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing purchasing guidelines. Staff recommends approval of both agreements with the option to exercise the one-year extensions if Sourcewell’s contracts are also extended.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The current fiscal year funding is available in the FY 25-26 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration as follows:
Fiscal
Year
Accounting Unit
– Account No. Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 25-26 01114450-63001 General Fund
Police CDC,
Miscellaneous
Operating Expenses
$365,000
FY 25-26 XXX16XXX63001 Various
PBA Various,
Miscellaneous
Operating Expenses
$ 30,000
City Council 28 – 4 12/2/2025
Police Uniforms, Accessories. and Miscellaneous Equipment December 2, 2025
FY 25-26 12814407-63001
Law
Enforcement
Grants
SLESA,
Miscellaneous
Operating Expenses
$105,000
Total for FY 25-26 $500,000
Note: The SCBA equipment ($105,000) will be purchased using SLESA funds.
From FY 2026-27 onward, the annual expenditure is anticipated to be $450,000 between the Police Department and the Planning and Building Agency. The amounts above are estimates only and are subject to change. The accounting units may also change, pending specialty items that may be paid from other programs. However, the maximum aggregate amount of the expenditures will not exceed $2.5 million over the term of the agreements, including all extension periods.
City Council 28 – 5 12/2/2025
Police Uniforms, Accessories. and Miscellaneous Equipment December 2, 2025
EXHIBIT(S)
1. Agreement with Galls, LLC
2. Agreement with L.N. Curtis & Sons, Inc.
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 28 – 6 12/2/2025
AGREEMENT WITH GALLS LLC TO PROVIDE UNIFORMS, ACCESSORIES AND
EQUIPMENT TO THE SANTA ANA POLICE DEPARTMENT
THIS AGREEMENT is made and entered into on this 2
nd day of December, 2025 by and between
Galls, LLC, a Delaware limited liability company (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of:
police uniforms, accessories, and miscellaneous equipment for civilian and sworn employees, including alteration services.
B. Pursuant to Santa Ana Municipal Code Section 2-807, the City may be exempted from competitive bidding through an open market purchase by the purchasing manager, and confirmed by the city council in the case of contracts for over fifty thousand dollars ($50,000.00) to purchase against contracts awarded by any public agency employing a competitive bid process.
C. The City’s Purchasing Manager approved the exemption to allow the City to enter into this Agreement with the Consultant after review of an agreement with Sourcewell, a cooperative government purchasing agency, which awarded a contract to Consultant (#011124-GAL) for public safety uniforms and accessories and contract (#091924-GAL) for body armor and accessories. Consultant represents that it is able and willing to continue to provide such services to the City
D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. Additional uniforms or equipment items not specifically listed in the exhibits may be provided to the City, upon written request by the Executive Director, or his/her designee.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for EXHIBIT 1
City Council 28 – 7 12/2/2025
City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement, including any optional extension exercised between the parties per Section 3, below, shall not exceed $1,250,000. b. City agrees to compensate Consultant for services rendered to the City from March 5, 2025, after the expiration of the Agreement A-2024-031-01, until the effective date noted above. Compensation to cover these amounts shall be applied towards the amount noted in Section 2.a. Consultant agrees and understands that any increase to the not-to-exceed amount above is subject to approval by the City Council of the City of Santa Ana.
c. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written and continue through March 25, 2028, with the option for the City to grant one (1) one-year extension. The extension will only be exercised if the Sourcewell cooperative purchasing agreements, noted in Recital C, above, are also extended. The extension to this Agreement is exercisable by a writing by the City Manager and the City Attorney, unless the Agreement is terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property City Council 28 – 8 12/2/2025
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Insurance requirements are attached hereto as Exhibit C.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
City Council 28 – 9 12/2/2025
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council City Council 28 – 10 12/2/2025
resolution
d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without City Council 28 – 11 12/2/2025
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
City Council 28 – 12 12/2/2025
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Chief of Police
City of Santa Ana
60 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, CA 92702
Fax: 714-245-8007
To Consultant:
Galls, LLC
Attn: Mike Fadden, CEO
1340 Russell Cave Road
Lexington, KY 40505
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
City Council 28 – 13 12/2/2025
City Council 28 – 14 12/2/2025
EXHIBIT A
SCOPE OF SERVICES
Consultant shall provide uniforms, accessories, equipment, and alteration services to the Police Department for approximately 600 employees working in various assignments including Patrol, Traffic, Investigations, SWAT, Communications, Forensic Services, and Jail. Consultant may also be requested to provide uniforms and accessories for the Planning and Building Agency employees.
A. Description of goods and services – see Exhibit B
1. Routine uniforms and equipment orders shall be completed within a two (2) week turnaround time, with exceptions for specialty items.
B. Consultant will maintain a full retail location no further than 20 miles from the City of Santa Ana Police Department. Hours of operation for the store will be a minimum of 6 days a week from at least 8:00 a.m. – 5:00 p.m., Monday – Friday; and 8:00 a.m. – 12:00 p.m. on Saturday.
C. Alteration Services
1. Initial tailoring will include any necessary alterations to provide a professional fit.
Tailoring shall be completed within five (5) working days of fitting for all standard alterations and (15) working days for non-standard alterations. All alterations will be stitched and bound to match the manufacturer's quality and color of thread.
2. Alterations will be completed at the retail site.
3. All uniform articles will be processed in such a manner to render the finished product professional in appearance. This shall be completed on first visit and shall not require numerous alteration repairs.
4. Consultant may send representative(s) to Santa Ana Police Department in cases where five or more employees are in need of being fitted for body armor.
D. Consultant will maintain all duty equipment such as leather gear and standard uniforms utilized by Santa Ana Police Department in stock at all times.
E. Consultant will assign an account representative or point of contact for the Santa Ana Police Department. The account representative will be assigned to manage the City's contract for specified services and be the main contact for Police Department personnel.
Account representative will ensure proper tracking of orders, invoices, and any other activities related to the contract are handled in a timely manner.
F. Material Release – A "material release" form will be used by City employees to purchase against this agreement. The number shown on the material release MUST appear on your invoice.
1. In the event the City elects to utilize the Consultant’s secure portal/website for authorizing purchases, a material release may not be required.
City Council 28 – 15 12/2/2025
G. Partial Orders – Vendor shall not invoice until the entire order has been fulfilled.
Exceptions may be allowed upon approval from an authorized Police Department representative.
H. Invoices must include the material release number and name of the employee for matching purposes.
1. Upon City’s implementation of the Consultant’s secure portal/website for authorizing purchases, the order number and name of the employee will be required.
I. Miscellaneous/Additional Items and Upgrades – The City may require additional items of similar nature not specifically listed in Exhibit B. The Consultant may provide such items not specifically listed in Exhibit B, upon written request by the Executive Director, or his/her designee.
City Council 28 – 16 12/2/2025
EXHIBIT B
COSTS AND RATES
City Council 28 – 17 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Sworn - Shirts
SH220 437-3 Elbeco Long Sleeve Shirt, 100% Wool, Navy $ 79.04 $ 86.94 SH477 20W9586 Flying Cross Long Sleeve Shirt, Wool, Navy $ 79.04 $ 82.99 SH333 537-3 Elbeco Long Sleeve Shirt, 100% Wool, Navy $ 79.04 $ 86.94 SH474 120W9586 Flying Cross Long Sleeve Shirt, Wool, Navy $ 79.04 $ 82.99 SR612 72345
5.11 Long Sleeve Shirt, Twill PDU, Class B, S - L Short, S - 2X Reg, L - 2X Tall $ 54.97 $ 60.47
SR612 72345 5.11 Long Sleeve Shirt, Twill PDU, Class B, 3X - 6X Tall $ 61.83 $ 68.01 SR614 62065
5.11 Long Sleeve Shirt, Twill PDU, Class B, XS - XL Reg, M - XL Tall $ 54.97 $ 60.47
SH209 72175 5.11 Long Sleeve Shirt, Taclite Pro, Black, S - 2X $ 56.30 $ 61.93 SH209 72175 5.11 Long Sleeve Shirt, Taclite Pro, Black, 3X $ 63.84 $ 70.22 SH801 72002 5.11 Long Sleeve Shirt, TDU, Black, XS - 2X $ 51.81 $ 56.99 SH801 72002 5.11 Long Sleeve Shirt, TDU, Black, 3X - 4X $ 58.72 $ 64.59 SR957 4237-3 Elbeco Short Sleeve Shirt, 100% Wool, Navy $ 69.83 $ 76.81 ZM409 70R9586 Flying Cross Short Sleeve Shirt, Wool, Navy $ 69.83 $ 73.32 SR222 5237-3 Elbeco Short Sleeve Shirt, 100% Wool, Navy $ 69.83 $ 76.81 SH475 170R9586 Flying Cross Short Sleeve Shirt, Wool, Navy $ 69.83 $ 73.32 SR611 71177
5.11 Short Sleeve Shirt, Twill PDU, Class B, S - L Short, S - 2X Reg, L - 2X Tall $ 54.97 $ 60.47
SR611 71177 5.11 Short Sleeve Shirt, Twill PDU, Class B, 3X - 6X Tall $ 61.83 $ 68.01 SR613 61159
5.11 Short Sleeve Shirt, Twill PDU, Class B, XS - XL Reg, M - XL Tall $ 54.97 $ 60.47
SR570 71175 5.11 Short Sleeve Shirt, Taclite Pro, Black, S - 2X $ 52.21 $ 57.43 SR570 71175 5.11 Short Sleeve Shirt, Taclite Pro, Black, 3X, L - 5X Tall $ 59.07 $ 64.98 SH697 71339 5.11 Short Sleeve Shirt, Twill TDU, Black, S - 2X Reg $ 55.67 $ 61.24 SH697 71339
5.11 Short Sleeve Shirt, Twill TDU, Black, 3X - 4X Reg, L - 5X Tall $ 62.51 $ 68.76
SR110 8371 Blauer Long Sleeve Polyester Armorskin Base Shirt, XS - XL $ 59.92 $ 62.92 SR110 8371 Blauer Long Sleeve Polyester Armorskin Base Shirt, 2X $ 65.22 $ 68.48 SR110 8371 Blauer Long Sleeve Polyester Armorskin Base Shirt, 3X $ 70.51 $ 74.04 SR110 8371 Blauer Long Sleeve Polyester Armorskin Base Shirt, 4X $ 75.82 $ 79.61 SR110 8371 Blauer Long Sleeve Polyester Armorskin Base Shirt, 5X $ 101.43 $ 106.50 SR113 8371W
Blauer Women's Long Sleeve Polyester Armorskin Base
Shirt, XS - XL $ 59.92 $ 62.92
SR113 8371W
Blauer Women's Long Sleeve Polyester Armorskin Base
Shirt, 2X $ 65.22 $ 68.48
SR113 8371W
Blauer Women's Long Sleeve Polyester Armorskin Base
Shirt, 3X $ 70.51 $ 74.04
SR114 8372 Blauer Short Sleeve Polyester Armorskin Base Shirt, XS - XL $ 54.40 $ 57.12 SR114 8372 Blauer Short Sleeve Polyester Armorskin Base Shirt, 2X $ 59.87 $ 62.86 SR114 8372 Blauer Short Sleeve Polyester Armorskin Base Shirt, 3X $ 65.28 $ 68.54 SR114 8372 Blauer Short Sleeve Polyester Armorskin Base Shirt, 4X $ 70.75 $ 74.29 SR114 8372 Blauer Short Sleeve Polyester Armorskin Base Shirt, 5X $ 95.21 $ 99.97 SR115 8372W
Blauer Women's Short Sleeve Polyester Armorskin Base
Shirt, XS - XL $ 54.40 $ 57.12
SR115 8372W
Blauer Women's Short Sleeve Polyester Armorskin Base
Shirt, 2X $ 59.87 $ 62.86
SR115 8372W
Blauer Women's Short Sleeve Polyester Armorskin Base
Shirt, 3X $ 65.28 $ 68.54
Sworn - Trousers
ZA2875 E8931 Elbeco 100% wool trousers, men's, navy $ 85.83 $ 94.41 ZM963 32289 Flying Cross 100% wool trousers, men's, navy $ 85.83 $ 90.12 TU258 E8932LC Elbeco 100% wool trousers, Women's, navy $ 85.83 $ 94.41 TU333 32289W Flying Cross 100% wool trousers, Women's, navy $ 85.83 $ 90.12 TR666 74326 5.11 PDU Cargo Pants, Midnight Navy, 30 - 44 $ 53.25 $ 58.58 TR666 74326 5.11 PDU Cargo Pants, Midnight Navy, 46 - 54 $ 58.49 $ 64.34 TR667 64306 5.11 PDU Cargo Pants, Midnight Navy, 2 - 20 $ 53.25 $ 58.58 TR506 74273 5.11 Taclite Pro Trousers, Black, 28 - 44 $ 47.38 $ 52.12 TR506 74273L 5.11 Taclite Pro Trousers, Black, 46 - 54 $ 57.80 $ 63.58 TR337 74004 DISCONTINUED - 5.11 TDU Twill Trousers, Black TR135 74251 5.11 Tactical Pants, Men's, Cotton, Navy, 28 - 44 $ 48.82 $ 53.70 Santa Ana Police Department
1000533978
City Council 28 – 18 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
TR135 74251L 5.11 Tactical Pants, Men's, Cotton, Navy, 46 - 54 $ 58.49 $ 64.34 TR641 64358 5.11 Tactical Pants, Women's, Cotton, Navy, 2 - 20 $ 48.82 $ 53.70 TU331 34236 76
Flying Cross 100% Wool Motor Breeches with 1/2" silver
braid or white braid $ 297.50 $ 312.38
TT824 74434 5.11 Men's Apex Pants, Storm, Black, or Dark Navy, 28 - 44 $ 67.18 $ 73.90 TT348 TDGN 74433-190
DISCONTINUED - 5.11 Stryke TDU Pants, TDU Green, 28 -
44 $ 76.79 $ 76.79
TT848 74412 5.11 Stryke Motor Pants DISCONTINUED DISCONTINUED TR906 74371
5.11 Men's Taclite PDU Class B Pants, Midnight Navy, 30 - 44 $ 53.25 $ 58.58
TR906 74371
5.11 Men's Taclite PDU Class B Pants, Midnight Navy, 46 - 54 $ 58.49 $ 64.34
TR907 64371
5.11 Women's Taclite PDU Class B Pants, Midnight Navy, 2 - 20 $ 53.25 $ 58.58
TR909 74369 5.11 Men's Stryke Pant with Flex Tac, All Sizes $ 93.24 $ 102.56 TR980 64386 5.11 Women's Stryke Pant, All Sizes $ 86.33 $ 94.96 TR2244 64446 5.11 Women's Apex Pant, All Sizes $ 92.10 $ 101.31 Sworn - Firearms Instructor
SR400 VTX8525 Vertx Long Sleeve Shirt, Vertx 37.5 Combat Shirt, Desert $ 91.59 $ 96.17 TT824 74434 5.11 Men's Apex Pants, Storm, Black, or Dark Navy, 28 - 44 $ 67.18 $ 73.90 TR909 74369 5.11 Men's Stryke Pant with Flex Tac, All Sizes $ 93.24 $ 102.56 TR980 64386 5.11 Women's Stryke Pant, All Sizes $ 86.33 $ 94.96 TR2244 64446 5.11 Women's Apex Pant, All Sizes $ 92.10 $ 101.31 Non-Sworn - Shirts
SH220 437-3 Elbeco Long Sleeve Shirt, 100% Wool, Navy $ 79.04 $ 86.94 SH477 20W9586 Flying Cross Long Sleeve Shirt, Wool, Navy $ 79.04 $ 82.99 SH333 537-3 Elbeco Long Sleeve Shirt, 100% Wool, Navy $ 79.04 $ 86.94 SH474 120W9586 Flying Cross Long Sleeve Shirt, Wool, Navy $ 79.04 $ 82.99 SR612 72345
5.11 Long Sleeve Shirt, Twill PDU, Class B, S - L Short, S - 2X Reg, L - 2X Tall $ 54.97 $ 60.47
SR612 72345 5.11 Long Sleeve Shirt, Twill PDU, Class B, 3X - 6X Tall $ 61.83 $ 68.01 SR614 62065
5.11 Long Sleeve Shirt, Twill PDU, Class B, XS - XL Reg, M - XL Tall $ 54.97 $ 60.47
SH801 72002 5.11 Long Sleeve Shirt, TDU, XS - 2X $ 51.81 $ 56.99 SH801 72002 5.11 Long Sleeve Shirt, TDU, 3X - 4X $ 58.72 $ 64.59 SH1434 NAV SH1434 NAV DutyPro Long Sleeve 100% Polyester Shirt, Navy, S - XL $ 23.43 23.43 $ SH1434 NAV SH1434 NAV DutyPro Long Sleeve 100% Polyester Shirt, Navy, 2X - 6X $ 25.62 25.62 $ SR766 MDNV 1232 Lion Long Sleeve 100% Cotton Shirt, Navy $ 51.92 $ 57.11 SH1434 LTB SH1434 LTB
DutyPro Long Sleeve 100% Polyester Shirt, Light Blue, S - XL $ 24.46 24.46 $
SH1434 LTB SH1434 LTB
DutyPro Long Sleeve 100% Polyester Shirt, Light Blue, 2X - 6X $ 26.76 26.76 $
SH099 WHT 45W66 00
Flying Cross Long Sleeve Shirt, 65% Dacron/35% Rayon,
White $ 62.75 $ 65.89
SH099 WHT 45W66 00
Flying Cross Long Sleeve Dress Shirt, 65% Polyester/35% Rayon, White $ 62.75 $ 65.89
SR957 4237-3 Elbeco Short Sleeve Shirt, 100% Wool, Navy $ 69.83 $ 76.81 ZM409 70R9586 Flying Cross Short Sleeve Shirt, Wool, Navy $ 69.83 $ 73.32 SR222 5237-3 Elbeco Short Sleeve Shirt, 100% Wool, Navy $ 69.83 $ 76.81 SH475 170R9586 Flying Cross Short Sleeve Shirt, Wool, Navy $ 69.83 $ 73.32 SR611 71177
5.11 Short Sleeve Shirt, Twill PDU, Class B, S - L Short, S - 2X Reg, L - 2X Tall $ 54.97 $ 60.47
SR611 71177 5.11 Short Sleeve Shirt, Twill PDU, Class B, 3X - 6X Tall $ 61.83 $ 68.01 SR613 61159
5.11 Short Sleeve Shirt, Twill PDU, Class B, XS - XL Reg, M - XL Tall $ 54.97 $ 60.47
SH697 71339 5.11 Short Sleeve Shirt, Twill TDU, Black, S - 2X Reg $ 55.67 $ 61.24 SH697 71339
5.11 Short Sleeve Shirt, Twill TDU, Black, 3X - 4X Reg, L - 5X Tall $ 62.51 $ 68.76
SH746 LTB SH746 LTB
DutyPro Short Sleeve 100% Polyester Shirt, Light Blue, S - XL $ 22.57 22.57 $
SH746 LTB SH746 LTB
DutyPro Short Sleeve 100% Polyester Shirt, Light Blue, 2X - 6X $ 25.04 25.04 $
SH098 WHT 95R66 00
Flying Cross Short Sleeve Shirt, 65% Dacron/35% Rayon,
White $ 58.78 $ 61.72
City Council 28 – 19 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
SR765 MDNV 1532 Lion Short Sleeve 100% Cotton Shirt, Navy $ 48.87 $ 53.76 SH4960 MDNV 3584N Elbeco Men's CX360 West Coast Long Sleeve Shirt $ 57.95 $ 63.75 SH5124 MDNV 3594N Elbeco Men's CX360 West Coast Short Sleeve Shirt $ 53.50 $ 58.85 SH2853 MDNV 3504LC Elbeco Women's CX360 West Coast Long Sleeve Shirt $ 57.95 $ 63.75 SH2851 MDNV 3514LC Elbeco Women's CX360 West Coast Short Sleeve Shirt $ 53.50 $ 58.85 SG929 NAV 850N Elbeco Men's Distinction West Coast Long Sleeve Shirt $ 74.95 $ 82.45 SG934 NAV 8850N Elbeco Men's Distinction West Coast Short Sleeve Shirt $ 71.50 $ 78.65 SG944 NAV 9350LCN Elbeco Women's Distinction West Coast Long Sleeve Shirt $ 74.95 $ 82.45 SG978 NAV 9850LCN Elbeco Women's Distinction West Coast Short Sleeve Shirt $ 71.50 $ 78.65 Non-Sworn - Trousers
ZA2875 E8931 Elbeco 100% wool trousers, men's, navy $ 85.83 $ 94.41 ZM963 32289 Flying Cross 100% wool trousers, men's, navy $ 85.83 $ 90.12 TU258 E8932LC Elbeco 100% wool trousers, Women's, navy $ 85.83 $ 94.41 TU333 32289W Flying Cross 100% wool trousers, Women's, navy $ 85.83 $ 90.12 TU610 DKNV E314 Elbeco 100% polyester trousers, men's, navy $ 55.84 $ 61.42 TR847 32230 Flying Cross 100% polyester trousers, men's, navy $ 55.84 $ 58.63 TU611 DKNV E9314LC Elbeco 100% polyester trousers, Women's, navy $ 55.84 $ 61.42 TR151 NAV 32230W Flying Cross 100% polyester trousers, women's, navy $ 55.84 $ 58.63 TR666 74326 5.11 PDU Cargo Pants, Midnight Navy, 30 - 44 $ 53.25 $ 58.58 TR666 74326 5.11 PDU Cargo Pants, Midnight Navy, 46 - 54 $ 58.49 $ 64.34 TR667 64306 5.11 PDU Cargo Pants, Midnight Navy, 2 - 20 $ 53.25 $ 58.58 TR337 74004 5.11 TDU Twill Trousers, Black DISCONTINUED DISCONTINUED TT824 74434 5.11 Men's Apex Pants, Storm, Black, or Dark Navy, 28 - 44 $ 67.18 $ 73.90 TR909 74369 5.11 Men's Stryke Pant with Flex Tac, All Sizes $ 93.24 $ 102.56 TR980 64386 5.11 Women's Stryke Pant, All Sizes $ 86.33 $ 94.96 TR2244 64446 5.11 Women's Apex Pant, All Sizes $ 92.10 $ 101.31 TR1317 MDNV E3424R Elbeco Men's CX360 5-Pocket Pants $ 60.50 $ 66.55 TR1320 MDNV E3434LC Elbeco Women's CX360 5-Pocket Pants $ 60.50 $ 66.55 TR171 NAV E454R Elbeco Men's Distinction West Coast Trouser $ 85.95 $ 94.55 TR191 NAV E9454LC Elbeco Women's Distinction West Coast Trouser $ 85.95 $ 94.55 Sworn - SWAT
SR758 72054 5.11 Long Sleeve Shirt, Taclite TDU, S - 2X Reg $ 59.82 $ 65.80 SR758 72054 5.11 Long Sleeve Shirt, Taclite TDU, 3X - 4X Reg, L - 5X Tall $ 67.36 $ 74.10 SH801 72002 5.11 Long Sleeve Shirt, TDU, Black, XS - 2X $ 51.81 $ 56.99 SH801 72002 5.11 Long Sleeve Shirt, TDU, Black, 3X - 4X $ 58.72 $ 64.59 SR653 72194 5.11 Rapid Assault Shirt, S - 2X $ 65.28 $ 71.81 SR653 72194 5.11 Rapid Assault Shirt, 3X $ 73.51 $ 80.86 JA935 48112-191 5.11 Sabre 2.0 Jacket, Moss Green, XS - 2X $ 236.66 $ 260.33 JA935 48112-191 5.11 Sabre 2.0 Jacket, Moss Green, 3X - 4X $ 270.91 $ 298.00 TR643 74280-019 or 190
5.11 Taclite TDU Trousers, Black or TDU Green, XS - 2X
Sh/Reg/Long $ 45.94 $ 50.53
TR643 74280-019 or 190
5.11 Taclite TDU Trousers, Black or TDU Green, 3X - 4X
Sh/Reg/Long $ 52.79 $ 58.07
TR336 74003-019 or 190
5.11 TDU Ripstop Trousers, Black or TDU Green, XS - 2X
Sh/Reg/Long $ 45.94 $ 50.53
TR336 74003-019 or 190
5.11 TDU Ripstop Trousers, Black or TDU Green, 3X - 4X
Sh/Reg/Long $ 52.79 $ 58.07
TT824 74434 5.11 Men's Apex Pants, Storm, Black, or Dark Navy, 28 - 44 $ 67.18 $ 73.90 TR909 74369 5.11 Men's Stryke Pant with Flex Tac, All Sizes $ 93.24 $ 102.56 TR980 64386 5.11 Women's Stryke Pant, All Sizes $ 86.33 $ 94.96 TR2244 64446 5.11 Women's Apex Pant, All Sizes $ 92.10 $ 101.31 Sworn - Honor Guard
JC968 19B9996C Flying Cross Honor Guard Coat, $ 594.14 $ 653.55 TR695 28P8696
Flying Cross Dress Trousers with (2) 1/2" White Braids Sewn Together $ 187.67 $ 197.05
UN402 WHT 3SC022 Cadet Manufacturing White Shoulder Cords $ 16.29 16.29 $ HW149 F-40 Stratton Felt Campaign Hat, Black with 2 Eyelets $ 151.40 151.40 $ UN392 WHT 6130170 Vanguard White Cover Acorns $ 11.92 11.92 $ ZK561 BLK 3 ST-3P-BK Three Piece Chin Strap, Black $ 8.70 8.70 $ City Council 28 – 20 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
K-9 Uniforms
SG201 8781 Blauer L/S Men's Ripstop Streetshirt, Sizes XS - XL $ 81.80 $ 85.89 SG201 8781 Blauer L/S Men's Ripstop Streetshirt, Size 2X $ 88.66 $ 93.09 SG201 8781 Blauer L/S Men's Ripstop Streetshirt, Size 3X $ 96.71 $ 101.55 SG201 8781 Blauer L/S Men's Ripstop Streetshirt, Size 4X $ 103.57 $ 108.75 SG201 8781 Blauer L/S Men's Ripstop Streetshirt, Size 5X $ 135.86 $ 142.65 SG202 8782 Blauer S/S Men's Ripstop Streetshirt, Sizes XS - XL $ 74.84 $ 78.58 SG202 8782 Blauer S/S Men's Ripstop Streetshirt, Size 2X $ 80.59 $ 84.62 SG202 8782 Blauer S/S Men's Ripstop Streetshirt, Size 3X $ 86.92 $ 91.27 SG202 8782 Blauer S/S Men's Ripstop Streetshirt, Size 4X $ 93.54 $ 98.22 SG202 8782 Blauer S/S Men's Ripstop Streetshirt, Size 5X $ 123.20 $ 129.36 TT824 74434 5.11 Men's Apex Pants, Storm, Black, or Dark Navy, 28 - 44 $ 67.18 $ 73.90 TR909 74369 5.11 Men's Stryke Pant with Flex Tac, All Sizes $ 93.24 $ 102.56 TR980 64386 5.11 Women's Stryke Pant, All Sizes $ 86.33 $ 94.96 TR2244 64446 5.11 Women's Apex Pant, All Sizes $ 92.10 $ 101.31 Polo Shirts
SW724 71049
Short Sleeve Polo Shirt, 100% Polyester, Navy, Black,
White, Khaki, XS - 2X Reg $ 37.01 37.01 $
SW724 71049
Short Sleeve Polo Shirt, 100% Polyester, Navy, Black,
White, Khaki, 3X, Reg, L - 5X Tall $ 42.54 42.54 $
SW993 61165
Short Sleeve Women's Polo Shirt, 100% Polyester, Navy,
Black, White, Khaki, S - XL $ 37.01 37.01 $
SW726 72049 Long Sleeve Polo Shirt, 100% Polyester, Navy, S - 2X Reg $ 39.78 39.78 $ SW726 72049
Long Sleeve Polo Shirt, 100% Polyester, Navy, 3X Reg, L - 5X Tall $ 45.94 45.94 $
SW2582 62408
Long Sleeve Women's Polo Shirt, 100% Polyester, Navy, XS - XL $ 39.78 39.78 $
SW439 41060
Short Sleeve Polo Shirt, 100% Cotton, Navy, Black, White, Khaki, XS - 2X Reg $ 37.01 37.01 $
SW439 41060
Short Sleeve Polo Shirt, 100% Cotton, Navy, Black, White, Khaki, 3X Reg, L - 5X Tall $ 42.54 42.54 $
SW994 61166
Short Sleeve Polo Shirt, 100% Cotton, Navy, Black, White, Khaki, S - XL $ 37.01 37.01 $
SW2338 112509 First Tactical Men's Performance Short Sleeve Polo, S - 4X $ 37.36 $ 41.10 SW2332 111503
First Tactical Men's Performance Long Sleeve Polo with
Pocket, S - 4X $ 44.04 $ 48.44
Jackets
JA808 BLK F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable
Liner, 100% nylon, S - XL $ 70.80 70.80 $
JA808 BLK F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable
Liner, 100% nylon, 2X - 3X $ 77.20 77.20 $
JA808 BLK F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable
Liner, 100% nylon, 4X $ 80.42 80.42 $
JA808 BLK F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable
Liner, 100% nylon, 5X - 6X $ 83.59 83.59 $
JC382 JC382 LawPro Flannel Lined Windbreaker, S - XL $ 21.88 21.88 $ JC382 JC382 LawPro Flannel Lined Windbreaker, 2X - 3X $ 24.18 24.18 $ JC382 JC382 LawPro Flannel Lined Windbreaker, 4X - 6X $ 26.49 26.49 $ JA837 BLK 48096-019 5.11 Double Duty Jacket, Black, XS - 2X $ 123.48 $ 135.83 JA837 BLK 48096-019 5.11 Double Duty Jacket, Black, 3X - 4X $ 141.33 $ 155.46 JA835 BLK 48099-019 5.11 Chameleon Softshell Jacket, Black, XS - 2X $ 115.30 $ 126.83 JA835 BLK 48099-019 5.11 Chameleon Softshell Jacket, Black, 3X $ 131.71 $ 144.88 JA085 BLK JA085 BLK
DISCONTINUED - Galls Three-Season Jacket, Black, S -
XL $ 44.91 $ 44.91
JA085 BLK JA085 BLK
DISCONTINUED - Galls Three-Season Jacket, Black, 2X -
3X $ 47.21 $ 47.21
JA085 BLK JA085 BLK
DISCONTINUED - Galls Three-Season Jacket, Black, 4X -
5X $ 49.51 $ 49.51
JA2854 BLK JA2854 BLK Galls Three-Season Jacket, Black, S - XL $ 44.91 44.91 $ JA2854 BLK JA2854 BLK Galls Three-Season Jacket, Black, 2X - 3X $ 47.21 47.21 $ JA2854 BLK JA2854 BLK Galls Three-Season Jacket, Black, 4X - 5X $ 49.51 49.51 $ JA591 48035 5.11 Windbreaker Jacket, XS - 2X $ 39.89 $ 43.88 JA591 48035 5.11 Windbreaker Jacket, 3X - 4X $ 44.67 $ 49.14 City Council 28 – 21 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
JA791 10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy, 36 - 46 $ 259.86 259.86 $
JA791 10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy, 48 - 52 $ 298.83 298.83 $
JA791 10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy, 54 - 56 $ 324.79 324.79 $
JA791 10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy, 58 - 62 $ 376.77 376.77 $
Skirts
TR970 DKNV 9799-007 Uniform Skirt, 100% Polyester, Navy $ 33.45 33.45 $ TR970 DKNV 9799-007 Uniform Skirt, 100% Polyester, Navy, 22W - 24W $ 36.33 36.33 $ TR970 DKNV 9799-007 Uniform Skirt, 100% Polyester, Navy, 26W - 28W $ 47.21 47.21 $ Shorts
TR601 1080 Mocean Bike Shorts, Navy, Nylon, Tech $ 31.03 31.03 $ TR601 1080 Mocean Bike Shorts, Navy, Nylon, Tech, 3X - 5X $ 35.00 35.00 $ TR885 43057 5.11 Bike Shorts, Nylon, 28 - 44 $ 57.62 $ 63.38 Sweaters
ST453 6300 School Apparel Acrylic Sweater, Black or Navy $ 31.32 31.32 $ ST453 6300 School Apparel Acrylic Sweater, Black or Navy, 2X - 3X $ 35.63 35.63 $ ST453 6300 School Apparel Acrylic Sweater, Black or Navy, 4X - 5X $ 38.51 38.51 $ ST453 6300 School Apparel Acrylic Sweater, Black or Navy, 6X - 7X $ 44.84 44.84 $ Coveralls
JS027 BLK CT10BK
Red Kap L/S 65/35 Poly/Cotton Action Back Uniform
Coverall, Black, 34 - 50 Regular, 38 - 50 Long $ 48.36 48.36 $ JS027 BLK CT10BK
Red Kap L/S 65/35 Poly/Cotton Action Back Uniform
Coverall, Black, 52 - 62 Regular, 52 - 58 Long $ 59.87 59.87 $ JS027 BLK CT10BK
Red Kap L/S 65/35 Poly/Cotton Action Back Uniform
Coverall, Black, 64 - 66 Regular $ 94.41 94.41 $
First Tactical Uniforms
TR3040 114038 First Tactical Men's A2 Pants, 28 - 44 $ 81.93 $ 90.12 TR3040 114038 First Tactical Men's A2 Pants, 46 - 54 $ 92.64 $ 101.90 SH3842 111015
First Tactical Men's V2 Pro Performance L/S Shirt, XS - 4X Regular $ 59.98 $ 65.98
SH3842 111015
First Tactical Men's V2 Pro Performance L/S Shirt, Large - 4X Long $ 65.33 $ 71.86
SH3843 112012
First Tactical Men's V2 Pro Performance S/S Shirt, XS - 4X Regular $ 59.98 $ 65.98
SH3843 112012
First Tactical Men's V2 Pro Performance S/S Shirt, Large - 4X Long $ 65.33 $ 71.86
Jailer Uniforms
SH3382 121008 First Tactical Women's V2 BDU L/S Shirt, XS - 2X $ 68.95 $ 75.85 SH3383 122009 First Tactical Women's V2 BDU S/S Shirt, XS - 2X $ 65.95 $ 72.55 TR2143 124012 First Tactical Women's V2 BDU Pant, 0 - 20 $ 56.95 $ 62.65 SH3323 111008 First Tactical Men's V2 BDU L/S Shirt, XS - 4X Regular $ 68.95 $ 75.85 SH3323 111008 First Tactical Men's V2 BDU L/S Shirt, LG - 4X Tall $ 73.95 $ 81.35 SH3324 112009 First Tactical Men's V2 BDU S/S Shirt, XS - 4X Regular $ 65.95 $ 72.55 SH3324 112009 First Tactical Men's V2 BDU S/S Shirt, LG - 4X Tall $ 70.95 $ 78.05 TR2140 114012 First Tactical Men's V2 BDU Pant, 28 - 44 $ 56.95 $ 62.65 TR2140 114012 First Tactical Men's V2 BDU Pant, 46 - 54 $ 61.95 $ 68.15 LA121 LA121 Taper Legs $ 14.19 14.19 $
LA128 LA128 Taper Sleeves on Short or Long Sleeve $ 9.89 9.89 $ UA9000 UA9000
Vendor Supplied Garment Accessories (Badge Tab
Application) $ 6.99 6.99 $
Footwear
ZM917 FQ0002080 Rocky Portland 8" Boot, Black $ 166.54 166.54 $ FW610 26634 Danner Striker Bolt 8" Boot, Black DISCONTINUED DISCONTINUED Under Armour Speedfreek, 7", Black DISCONTINUED DISCONTINUED FT1222
DISCONTINUED - Under Armour Men's Valsetz Tactical, 7", Black $ 107.19 107.19 $
FT2733 3023743 Under Armour Men's UA Micro G Valsetz Boot $ 107.19 107.19 $ FT1225 Under Armour Women's Valsetz Tactical, 7", Black $ 107.19 107.19 $ Nike Special Field, 8" or 6", Black DISCONTINUED DISCONTINUED FW999 AA-905 All-American Motor Boots, pair $ 507.28 507.28 $ FT1115
L40138100, L40138200,
and L40142000 Salomon - XA Forces Mid GTX Boots $ 185.37 185.37 $ City Council 28 – 22 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
FX375 11188 Oakley Light Assault Boot 2 $ 155.43 155.43 $ SP639 FQ0002167 Rocky Alpha Force Quarter Boots $ 106.03 106.03 $ SP262 FQ0002090 Rocky Leather Zipper Boot $ 161.00 161.00 $ SP529 FQ0002173 Rocky Alpha Force Zip Boots $ 133.00 133.00 $ Ties
UA521 45015 Samuel Broome Tie, Poly/Wool $ 6.91 6.91 $
BD250 QM4007 Silver Tie Bar, 1/2" x 2 3/8" $ 5.58 5.58 $ Gloves & Hoods
GL466 D20P Summer Motor Gloves, black DISCONTINUED DISCONTINUED GL269 DLD40 Winter Motor Gloves, black $ 21.88 21.88 $
GL071 BNG190 Hatch SWAT gloves, Hatch, black $ 51.81 51.81 $ GL036 HMG100 SWAT gloves, Hatch, black $ 29.36 29.36 $
FE901 BLK NH100H BLK Damascus SWAT Hood, black $ 27.05 27.05 $ All Leather Gear: Black, Plain Leather
LP984 PLN NKL B03-BP Sam Browne Belt, black, plain leather $ 55.26 55.26 $ LP006 BLK PLN LP 6006-1 Uniform Belt, black, plain leather $ 12.61 12.61 $ LP006 BLK PLN LP 6006-1 Uniform Belt, black, plain leather, 46+ $ 13.24 13.24 $ LP978 PLN NKL 3 A510-PLN-NKL-3 Double Magazine Pouch, .40 cal with Nickel Snap $ 38.00 38.00 $ LP978 PLN NKL 1 A510-PLN-NKL-1 Double Magazine Pouch, .45 cal with Nickel Snap $ 38.00 38.00 $ LP418 BLK PLN SIL A508-BP Handcuff Case, single with Nickel Snap $ 34.54 34.54 $ LR176A BLK PLN A572-BP Mace Holder with Nickel Snap $ 29.93 29.93 $ LR200 BLK PLN VEL A532-BP-V Keepers with Velcro Closure $ 14.39 14.39 $ LR069 PLN NKL A550-BP Baton Holder with Nickel Snap $ 12.09 12.09 $ LR172 BLK PLN NKL A560-BP Beavertail Key Ring $ 16.41 16.41 $ LP978 PLN HS 3 A510-PLN-HS-3 Double Magazine Pouch, .40 cal with Hidden Snap Closure $ 44.91 44.91 $ LP978 PLN HS 1 A510-PLN-HS-1 Double Magazine Pouch, .45 cal with Hidden Snap Closure $ 44.91 44.91 $ LP960 BLK PLN HS A508-BP-H Handcuff Case, single with Hidden Snap Closure $ 38.00 38.00 $ LR200 BLK PLN HS A532-BP-HS Keepers with Hidden Snap Closure $ 14.39 14.39 $ ZO246 PLN HS A530-BP-H Keepers with Hidden Snap Closure $ 12.78 12.78 $ LR069 PLN HS A550-BP-HS Baton Holder with Hidden Snap Closure $ 12.09 12.09 $ LP591 BLK PLNKL VEL A564-BP Silent Key Holder, Plain Finish $ 25.33 25.33 $ LP577 PLN A588U-BP Universal Radio Holder, Plain Finish $ 37.76 37.76 $ Dress Cap / Headwear
HD599A R10-SAPD OFCR
Officer Dress Cap – R-10 LAPD Style 1085 Black Visor,
Black Front Strap, Silver P Buttons, Exact Size $ 81.75 81.75 $ HW860 SIL S-5S Silver Metal Band for Dress Cap $ 10.65 10.65 $ HW935 SIL M0321 Metallic Silver Band for Dress Cap $ 7.54 7.54 $ HD599C R10-SAPD CHF NAV
Chief Dress Cap – R-10 LAPD Style Admiral Aluminum
Bullion Visor, Silver Lace Front Strap, Silver P Buttons, Exact Size $ 139.03 139.03 $
HD599D R10-SAPD DCHF NAV
Deputy Chief Dress Cap – R-10 LAPD Style Army Aluminum
Bullion Visor, Silver Lace Front Strap, Silver P Buttons, Exact Size $ 139.03 139.03 $
HD599B R10-SAPD COMM NAV
Commander Dress Cap – R-10 LAPD Style A Permasilver
Visor, Silver Lace Front Strap, Silver P Buttons, Exact Size $ 139.03 139.03 $ HD599 R10-SAPD SGT NAV
Sergeant Dress Cap – R-10 LAPD Style 1085 Black Visor,
Silver Snake Front Strap, Silver P Buttons, Exact Size $ 93.72 $ 93.72 HW4291 F40-BK
Stratton F40 Felt Campaign Hat w/2 Cntr Horizontal Badge Holes 1.5in Apart $ 205.95 $ 205.95
Body Armor
BY593 AE1AXAKATW
Point Blank AXII Body Armor, Navy with 2 Alpha Elite with Thorshield Carriers $ 1,151.27 1,151.27 $
BP749 BLK OS1N00BV0J
Point Blank R20D Alpha Elite Tactical Outer Carrier with fixed pockets for AXII Body Armor, Black, with Police or K9 ID Decals $ 233.90 233.90 $
BP554 BLK OS3N00BV0J
Point Blank R20D Alpha Elite Tactical Outer Carrier with MOLLE for AXII Body Armor, Black, with Police or K9 ID
Decals $ 256.92 256.92 $
BP2891 SERM20R2BRV
Armor Express Seraph II Body Armor, Navy with 2
Revolution Carriers $ 779.62 779.62 $
BP2666 REVM*BRV Armor Express Revolution Bravo Carrier
Included in Armor
Above
Included in Armor
Above
City Council 28 – 23 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
BP2891 SERF20RG2BRV
Armor Express Seraph II Body Armor, Navy with 2 Equinox Carriers, Female $ 779.62 779.62 $
BP2666 REVF*BRV Armor Express Revolution Bravo Carrier
Included in Armor
Above
Included in Armor
Above
BP2607 TRAMMOL*BRV
Armor Express Traverse Tactical Outer Carrier for AE
Seraph II Body Armor, Black, with Police or K9 ID Decals $ 322.37 322.37 $ BP1227
HLAABD010M
HLAN00010M
PLT012ECRN or
HXAXBD010M
HXAN00010M
PLT010SCRN
Point Blank Men's or Women's AXBIIIA Armor with 2 HiLite Carriers with Tails and One (1) 5x8 Speed Plate $ 933.35 933.35 $ BP1228
HLAABD010M
HLAN00010M
PLT015ECS0 or
HXAXBD010M
HXAN00010M
PLT011SCRN
Point Blank Men's or Women's AXBIIIA Armor with 2 HiLite Carriers with Tails and One (1) 7x10 Speed Plate $ 933.35 933.35 $ BP1229
HLAABD020M
HLAN00020M
PLT012ECRN or
HXAXBD020M
HXAN00020M
PLT010SCRN
Point Blank Men's or Women's AXBIIIA Armor with 2 HiLite Carriers without Tails and One (1) 5x8 Speed Plate $ 933.35 933.35 $ BP1230
HLAABD020M
HLAN00020M
PLT015ECS0 or
HXAXBD020M
HXAN00020M
PLT011SCRN
Point Blank Men's or Women's AXBIIIA Armor with 2 HiLite Carriers without Tails and One (1) 7x10 Speed Plate $ 933.35 933.35 $ BP1231
HTAABD010M
HTAN0001M
PLT010SCRN or
HTAABD010M
HTAN0001M
PLT011SCRN
Point Blank Trufit AXBIIIA Armor with 2 HiLite Carriers with Tails and One (1) 5x8 or 7x10 Speed Plate $ 933.35 933.35 $ BP1232
HTAABD020M
HTAN00020M
PLT010SCRN or
HTAABD020M
HTAN00020M
PLT011SCRN
Point Blank Trufit AXBIIIA Armor with 2 HiLite Carriers without Tails and One (1) 5x8 or 7x10 Speed Plate $ 933.35 933.35 $ BP2659 SRVZADBV0J Point Blank SRV Base Vest with AXBIIIA Ballistics, Black $ 1,842.29 1,842.29 $ BP1442 PLT020ECSN Point Blank Omega 10x12 ICW Special Threat Plate $ 654.93 654.93 $ BP2675 2XT000RH0T Point Quick Release Buckles for SRV Base Vest $ 146.22 146.22 $ TP154 BLK 7010401955 Max Pro Police Helmet, Level IIIA, with Face Shield $ 433.50 433.50 $ TP281 BLK 98009005848 Max Pro Helmet Bag, Black $ 26.42 26.42 $ TB014 HLMH1040V0 Point Blank PTHIIIA Helmet $ 466.29 466.29 $ TE2353A
HLMBOAK500 +
HLPN00HC0L
(Both Items Must Be
Ordered Together to Get
Complete Helmet)
Point Blank Ballistic SWAT Helmet, MICH Cut with BOA,
Premium Helmet Cover, Picatinny Rail System (Side Rails), and Front Mount NVG Shroud $ 574.52 574.52 $
BP3134 V3144B
Elbeco Body Shield External Carrier with Plain Pockets, Midnight Navy $ 100.74 $ 110.81
BP3396 V4110B Elbeco V4 Bodyshield External Vest Carrier $ 96.25 $ 105.88 Gas Masks
TP360 70501-187 - 189 C50 APR Assembly, Small - Large $ 457.85 457.85 $ TP375 72606-3 CTCF50 Riot Agent Canister (Pack of 4) $ 212.06 212.06 $ IC090 72602-2 CBRNCF50 (Each) $ 79.25 79.25 $
SA2870 70501-156 Clear Outsert Assembly $ 76.04 76.04 $ AP1589 606744 4-Pin “Y” Cable Mask Adapter with 15" Cable $ 249.54 249.54 $ AP1078 71601-13 Microphone Assembly $ 275.25 275.25 $
Nametags
NT017 SIL PLSH CB MCP58CS Metal Nameplate, brushed silver, 2 5/8 x 5/8,1 line, all caps $ 7.49 7.49 $ City Council 28 – 24 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
NT029 SIL PLSH CB MCP58CS Metal Nameplate, brushed silver, 2 5/8 x 5/8,2 line, all caps $ 7.49 7.49 $ NT017 SIL BRSH CB MSS58CS Metal Nameplate, chrome finish, ½ x 2 ¼ “, 2 line, all caps $ 7.49 7.49 $ UA743S 7210 S BLK Cloth Nametape, black with silver lettering, all caps $ 4.03 4.03 $ UA739S UA739S Cloth Nametape, black with silver lettering, all caps $ 4.03 4.03 $ UA743S 7210 S OD Cloth Nametape, OD green with black lettering, all caps $ 4.03 4.03 $ UA025S TAPE-BLKW APPLIED Cloth Nametape, black with silver lettering, all caps $ 5.99 5.99 $ UA743N 7210 N BLK Cloth Nametape, black with silver lettering, all caps $ 3.22 3.22 $ Equipment
BA116C 2801 + 2710 Baton, 26” black wood with Grommet $ 19.58 19.58 $ RS001 M700 Handcuffs, peerless M700, nickel $ 27.29 27.29 $ RS093 X188 Hobble Restraint $ 13.47 13.47 $
UA738 9060 Mourning Band $ 4.55 4.55 $
ZH980 BLK SHD A591-BP Leather Badge Holder, Plain Finish $ 15.25 15.25 $ Collar Insignia
CB918 4440TN CPL Chevron, silver $ 6.33 6.33 $
CB919 4442TN SGT Chevron, silver $ 4.03 4.03 $
CB520 SIL 4441N Chaplain Cross, Silver $ 6.33 6.33 $
CB518 NI SM 1STR QM4480N One Star, small, silver $ 4.95 4.95 $ CB518 NI LG 1STR QM4470N One Star, large, silver $ 4.95 4.95 $ CB518 NI SM 2STR QM4481N Two Star, small, silver $ 6.33 6.33 $ CB518 NI LG 2STR QM4471N Two Star, large, silver $ 6.33 6.33 $ CB518 NI SM 4STR QM4483N Four Star, small, silver $ 7.49 7.49 $ CB518 NI LG 4STR QM4473N Four Star, large, silver $ 9.21 9.21 $ CB757 SIL MN38-S.A.P.D. S.A.P.D. collar letters, silver, ¼ x 1 5/8” $ 20.32 20.32 $ Patches & Chevrons
EG0834 G24063 Santa Ana Police Shoulder Patch $ 4.03 4.03 $ EG0787 or EC8675 G24064 Santa Ana Police Cloth Badge $ 4.03 4.03 $ EG1112 G21055V2 Service Stripes $ 2.88 2.88 $
UN726 89121-03 Service Stripes $ 2.88 2.88 $
UA600 SIL SM 1-00190-2434-11905 Silver P Buttons $ 2.30 2.30 $ UN474 NI 3-00006-00CB-41900 Toggles
Included in Button
Above
Included in Button
Above
ZT513 3-00818-00-00-41900 Washers
Included in Button
Above
Included in Button
Above
EG1009 G20918 Cadet Rocker $ 4.43 4.43 $
EG1115 or UN739 G26144 CPL Chevrons, silver $ 5.87 5.87 $ EN18734 G26144A CPL Chevron, OD Green $ 5.87 5.87 $
EG1113 G21058V2 CPL Chevron with star $ 8.12 8.12 $
EG1116 G20906 Explorer Rocker $ 5.41 5.41 $
EN18733 G21056V2 FTO Chevron with star $ 8.12 8.12 $
EG1119 G21054V2 Motor Wheel & Arrow $ 4.38 4.38 $
EG1114 G21053V2 Motor Wings $ 4.38 4.38 $
EG6012 G26145 SGT Chevron, silver $ 6.04 6.04 $
EN18732 G26145A SGT Chevron, OD Green $ 6.04 6.04 $
UN699 G26146 SGT Chevron with rocker $ 6.04 6.04 $
EG6185 G26147 SGT Chevron w/rocker and star $ 8.12 8.12 $ EG1117 G26148 Volunteer Rocker $ 4.43 4.43 $
Miscellaneous
PEC01 Embroidery on Polo Shirt, One Line $ 7.37 7.37 $
LL1LNM Embroidery on Polo Shirt, One Line $ 7.37 7.37 $ PEC02 Embroidery on Polo Shirt, Two Lines $ 7.37 7.37 $ LL2LNM Embroidery on Polo Shirt, Two Lines $ 7.37 7.37 $ PEC03 Embroidery on Polo Shirt, Three Lines $ 7.37 7.37 $ LL3LN Embroidery on Polo Shirt, Three Lines $ 7.37 7.37 $ HT3140 SAPD Shoulder Patch, Silk-screening $ 7.20 7.20 $ HT3139 OR HT3138 SAPD Badge, Silk-screening $ 7.20 7.20 $ CPL Chevron, Silk-screening $ 6.04 6.04 $
SGT Chevron, Silk-screening $ 6.04 6.04 $
Alterations
City Council 28 – 25 12/2/2025
EXHIBIT B
Customer:
Acct #:
GQ Item# Mft Model # Description Unit Price Effective
3/5/2024
Unit Price Effective
11/1/2025
Santa Ana Police Department
1000533978
LA146 WP
Convert Shirt to Maternity - Plus Price of Second Shirt to Convert Shirt to Maternity $ 58.05 58.05 $
LA123 Add Maternity Panel to Pants $ 28.97 28.97 $
RW703 Maternity Panel
Included in Service
Fee Above
Included in Service
Fee Above
HEM01 Trousers - Open Bottom Hemming
Included with
Purchase
Included with
Purchase
HEM04 Trousers - Adjust Existing Hem $ 6.99 6.99 $
LA156 Trousers - Adjust Existing Hem $ 6.99 6.99 $
LA120 Trousers - Adjust Waist $ 9.30 9.30 $
LA122 Trousers - Adjust Crotch $ 8.12 8.12 $
LA158 Trousers - Adjust Seat $ 13.92 13.92 $
LA151 - LA155 Trousers - Add Piping to Breeches $ 17.42 17.42 $ STR01 Trousers - Add Piping to Breeches $ 17.42 17.42 $ UA159T WHT BNF-WHITE-16-0N1002 Trousers - Add Piping to Breeches $ 17.42 17.42 $ LA129 Shirts - Shorten Sleeves $ 6.99 6.99 $
LA134 Shirts - Cut Tails $ 5.81 5.81 $
LA127 Shirts - Adjust Sides $ 6.99 6.99 $
STR01 Jackets - Add Sleeve Braids $ 17.42 17.42 $
LA151 - LA155 Jackets - Add Sleeve Braids $ 17.42 17.42 $ UA159T WHT BNF-WHITE-16-0N1002 Trousers - Add Piping to Breeches $ 17.42 17.42 $ LA229 Jackets - Shorten Sleeves $ 16.23 16.23 $
LA127 Jackets - Adjust Sides $ 18.54 18.54 $
Alterations to Add to List Above
LA130 Sew Down Epaulets $ 4.84 4.84 $
LA101 Zipper Application $ 9.51 9.51 $
UA779 Zipper
Included in Service
Fee Above
Included in Service
Fee Above
UA562 Zipper
Included in Service
Fee Above
Included in Service
Fee Above
LA106 Badge Tab Application $ 4.19 $ 4.61
EN0001 Customer Specific Emblem Application Fee $ 2.99 $ 2.99 EN0002 Standard Emblem Application Fee $ 2.99 $ 2.99
CE500 Retail Customer Supplied Emblem $ 5.99 $ 5.99
Additions
JA3440 48096ABR 5.11 Double Duty Jacket, XS - 2X $ 123.48 $ 135.83 JA3440 48096ABR 5.11 Double Duty Jacket, 3X - 4X $ 141.33 $ 155.46 JA3452 48373ABR 5.11 Chameleon Softshell 2.0 $ 160.00 $ 160.00 JA807 1001B Tact Squad Bomber Jacket, XS - 2X $ 58.95 $ 58.95 JA807 1001B Tact Squad Bomber Jacket, 3X $ 62.95 $ 62.95 JA807 1001B Tact Squad Bomber Jacket, 4X $ 65.95 $ 65.95 JA807 1001B Tact Squad Bomber Jacket, 5X - 6X $ 67.95 $ 67.95 SH3847 121015 First Tactical Womens V2 Pro Performance L/S Shirt $ 56.99 $ 62.69 SH4018 SH4018 LawPro L/S Polyester Shirt $ 32.99 $ 32.99 SH4017 SH4017 LawPro S/S Polyester Shirt $ 31.99 $ 31.99 SH4019 SH4019 LawPro Women's S/S Polyester Shirt $ 25.99 $ 25.99 SH4020 SH4020 LawPro Women's L/S Polyester Shirt $ 28.99 $ 28.99 TR214 7002NWE Tact Squad Womens 100% Poly 4 Pkt Trousers, 0 - 20 $ 30.99 $ 30.99 TR214 7002NWE Tact Squad Womens 100% Poly 4 Pkt Trousers, 22 -24 $ 32.99 $ 32.99 TR214 7002NWE Tact Squad Womens 100% Poly 4 Pkt Trousers, 26 $ 34.99 $ 34.99 TR3055 124038 First Tactical Womens A2 Pant $ 76.50 $ 84.15 TR731 7002NE
Tact Squad Mens Poly 4 Pocket Trouser w Adj Waist, 28 - 44 $ 30.99 $ 30.99
TR731 7002NE
Tact Squad Mens Poly 4 Pocket Trouser w Adj Waist, 46 - 50 $ 32.99 $ 32.99
TR731 7002NE
Tact Squad Mens Poly 4 Pocket Trouser w Adj Waist, 52 - 58 $ 34.99 $ 34.99
TR731 7002NE
Tact Squad Mens Poly 4 Pocket Trouser w Adj Waist, 60 - 66 $ 35.99 $ 35.99
City Council 28 – 26 12/2/2025
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:
MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies.
• Workers’ Compensation (WC): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees.
If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City City Council 28 – 27 12/2/2025
Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Police Administrative Budget Manager, 60 Civic Center Plaza, M-97, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the City Council 28 – 28 12/2/2025
requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
City Council 28 – 29 12/2/2025
EXHIBIT
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Police Department
www.santa-ana.org/police
Item # 29
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Vehicle Mitigation Mobile Barrier Kits
AGENDA TITLE
Agreement with Meridian Rapid Defense Group, LLC, for Vehicle Mitigation Mobile Barrier Kits (Specification No. 25-121A) (Non-General Fund - UASI)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Meridian Rapid Defense Group, LLC to provide twenty (20) Vehicle Mitigation Mobile Barrier Kits in a total amount not to exceed $2,792,109, over a three-year term beginning on December 2, 2025 and expiring December 1, 2028 with provisions for two, one-year renewal options (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The United States Department of Homeland Security has developed the Urban Area Security Initiative (UASI) grant funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate, and recover from acts of terrorism. The grant specifically provides funding for anti-terrorism equipment, planning, training, exercises, and technical assistance. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for the region and manages projects, which includes providing training and procuring equipment utilized by the 34 jurisdictions in Orange County.
To address the unique needs of a high-density, high-threat urban environment, the Anaheim/Santa Ana Urban Area (ASAUA) allocates a portion of its annual grant funding to enhance physical security across the Orange County region. The Santa Ana Police Department Homeland Security Division UASI supports the deployment of Vehicle Mitigation Mobile Barrier Kits to safeguard critical locations across the region which includes election polling centers, parades, street fairs, festivals, sporting events, and other community gathering spaces against vehicle-based attacks.
City Council 29 – 1 12/2/2025
Vehicle Mitigation Mobile Barrier Kits
December 2, 2025
Each Mobile Barrier Kit consists of a towable trailer for easy portability throughout the region and contains eight barriers with necessary accessories to close multiple city streets which is scalable to meet the safety needs of urban events. Designed for high-security environments, the "Drop and Stop" anti-ram portable vehicle barriers further enhance protection by safeguarding people and critical infrastructure against unauthorized vehicle access. Each barrier kit can be easily deployed by one person in under ten minutes to ensure the safety of the public against accidents or vehicle terrorism attacks. This project is crucial for the region to protect against attacks similar to the New Orleans vehicular attack which occurred on New Year’s Day 2025.
This initiative aligns with the goals and objectives outlined in the ASAUA’s homeland security strategy and the target capabilities identified in the Threat and Hazard Identification and Risk Assessment. The City will initially purchase nine (9) Mobile Barrier Kits and training. The remaining Eleven (11) Mobile Barrier Kits will be purchased in subsequent grant funding cycles. The program enhances regional security by providing rapidly deployable barrier systems as part of a coordinated, multi-jurisdictional effort to protect lives and infrastructure. These Mobile Barrier Kits will be stored at strategic locations throughout the county.
Request for Proposals (RFP) No. 25-121A was issued on September 15, 2025 on the City’s online bid management and publication system.
A summary of vendor participation and results is as follows:
310
3 21
2 0
Vendors notified
Santa Ana vendors notified
Vendors downloaded the RFP packet
Responsive Proposals received
Responsive Proposals received from Santa Ana vendors
Proposals were solicited, opened on October 14, 2025, and evaluated. Two proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.
To ensure the safety and security of everyday residents and visitors alike during regional special events, staff recommends awarding an agreement contract to the highest-ranked firm, Meridian Rapid Defense Group, LLC (Exhibit 1).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
City Council 29 – 2 12/2/2025
Vehicle Mitigation Mobile Barrier Kits
December 2, 2025
City Council 29 – 3 12/2/2025
Vehicle Mitigation Mobile Barrier Kits
December 2, 2025
FISCAL IMPACT
Funding is available in the FY 25-26 budget, and funding for subsequent fiscal years will be included in the proposed budgets and carryovers for City Council consideration as follows:
Fiscal
Year
Account Unit –
Account No.
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 12514407-66400 OES UASI UASI CAL OES Santa
Ana, Machinery &
Equipment
$1,085,923
FY 25-26 12514491-66400 OES UASI UASI CAL OES
Anaheim, Machinery &
Equipment
$ 135,241
Total $1,221,164
The cost of the nine (9) Mobile Barrier Kits and necessary training will be procured utilizing UASI FY2023 and FY2024 Grant Funds. The account numbers for the remaining eleven (11) Mobile Barrier Kits including training ($1,570,945) of the agreement will based on subsequent available UASI Grant Funds under FY2025, FY2026, and FY2027 using 12514407-66400 or 12514491-66400.
EXHIBIT(S)
1. Agreement with Meridian Rapid Defense Group, LLC
Submitted By: Robert Rodriguez, Chief of Police
Approved By: Alvaro Nuñez, City Manager
City Council 29 – 4 12/2/2025
AGREEMENT WITH MERIDIAN RAPID DEFENSE GROUP TO PROVIDE
HOSTILE VEHICLE MITIGATION MOBILE BARRIER KITS
Meridian Rapid Defense Group, LLC, a Delaware limited liability company, ("Contractor"), and the City of Santa Aria, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City").
RECIT ALS
A. On September 15, 2025, the City issued Request for Proposal No. 25-121A ("RFP") seeking a contractor having special skill and knowledge in the field of providing Hostile Vehicle Mitigation Mobile Barrier Kits and training services for the City.
B. Contractor submitted a responsive proposal to the RFP and represents that it is able and willing to provide such services to the City, pursuant to the Scope of Work detailed in the RFP and attached hereto as Exhibit A to this Agreement.
C. In undertaking the performance of tis Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under tis Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the initial term of tis Agreement shall not exceed $2,792,109. Any remaining balance of the above referenced "not-to-exceed" amount may be subject for use duffig any optioned extension term, per Section 3 below. Contractor understands that any increase to the compensation amount listed here is subject to approval by the City Council of the City of Santa Ana.
b. Contractor agrees and understands that it shall purchase a performance bond, as detailed in Exhibit B, as part its services and obligations to the City under the terms of this Agreement.
Exhibit 1
City Council 29 – 5 12/2/2025
c. Contractor agrees and understands that funding for this Agreement is contingent upon awarding of grant funding to the City. Should such funds not be awarded to the City, City may opt to terminate tis Agreement pursuant to Section 16, below. d. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Paymerit Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions.
Payment need not be made for work wich fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and continue for an initial three (3) year term with the option for the City to grant up to two (2) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 17, below.
4. PREY AILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. Tis Agreement is not intended nor shall it be construed to create an employer-employee relationsMp, a joint venture relationsip, or to allow the City to exercise discretion or control over the professional maru'ier in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
City Council 29 – 6 12/2/2025
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorsMp fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and petapetual license for any Documents & Data the subcontractor prepares under tis Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not witin the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Insurance requirements attached hereto as Exhibit C.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a tmd party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the teims of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and City Council 29 – 7 12/2/2025
employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to tis Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under t's Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a rninirnum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under tis Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to tbis Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of tbree (3) years from the date of final payment to Contractor under this Agreement.
11. CONF[DENTIALITY
If Contractor receives from the City information which due to the nature of such infomiation is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, tmough no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to infornnation disclosed by the City.
12. CERTIFICATIONS
The funds used to pay for this Agreement will be partly comprised of federal grant funds.
Contractor agrees and understands that it will comply with the terms of the Certifications, noted as Attachments A-I from the RFP, and attached hereto together as Exhibit D, and incorporated by reference into this Agreement. Contractor shall keep itself informed of all City, State and Federal laws and regulations which may, in any manner, affect the perfoimance of it services pursuant to this Agreement. Contractor shall at all times, observe and comply with all such laws and regulations. City and its officers and employees shall not be liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph.
City Council 29 – 8 12/2/2025
13. CONFLICT OF INTEREST CLAUSE
a. The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest.
Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization.
c. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, wich would conflict in any manner with performance of services specified under this Agreement.
d. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined rinder the City's Municipal Code, whose position with the City shall award or influence the award of tis Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
f. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor herea'fter becomes aware of any facts that City Council 29 – 9 12/2/2025
might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
g. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or inpart) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and (e) above.
14. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic infomiation, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under t's Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
15. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the paities. In the event of a conflict between the terms of this Agreement and any attachments hereto, the ternns of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, wich is not embodied herein.
16. ASSIGNMENT
Inasmuch as tis Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement perfoimed by City personnel or by other Contractors retained by City.
City Council 29 – 10 12/2/2025
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate
b. Payment need not be made for work wMch fails to meet the standard of performance specified in the Recitals of this Agreement.
18. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
19. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of tis Agreement shall be deteimined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in coru'iection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other goveinmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of tis Agreement.
21. FEDERAL REGULATIONS
a. Meridian Rapid Defense Group, LLC shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the City Council 29 – 11 12/2/2025
contrary herein, including without limitation, the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any teims, language or provisions contained in this Agreement.
Meridian Rapid Defense Group, LLC shall not perform any act, fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions.
b. Meridian Rapid Defense Group, LLC shall comply with all Federal Regulations attached hereto as Exhibit E and incorporated by reference to tis Agreement.
22. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or ceitified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Aria
20 Civic Center Plaza (M-30)
p.o. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:
Cief of Police
Santa Ana Police Department
60 Civic Center Dr.
Santa Aria, California 92702
To Contractor:
Meridian Rapid Defense Group, LLC
Attn: Kelly Sullivan, Corporate Compliance
and Governance Administrator
177 E. Colorado Blvd., Ste. 200
Pasadena, CA 91105
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given tbree (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have City Council 29 – 12 12/2/2025
been given twenty-four (24) hours after the time set foith on the transmission report issued by the transmitting facsimile machine, addressed as set foith above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fially, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
ALVARO NUNEZ
City Manager
CONTRACTOR:
By: KellJSullivan
Title: Corporate Compliance & Governance Administrator
RECOMMENDED FOR APPROVAL:
Robert Rodriguez
Chief of Police
City Council 29 – 13 12/2/2025
EXHIBIT A
Scope of Work
City Council 29 – 14 12/2/2025
CITY OF SANTA ANA
EXHIBIT A
SCOPE OF WORK
The City is soliciting competitive proposals from qualified vendors to furnish and deliver Hostile Vehicle Mitiqation (HVM) Mobile Barrier Kits.
A. SCOPE OUTLINE: The following scope for up to twenty (20) Hostile Vehicle Mitigation (HVM) Mobile Barrier Kits. The HMV Kits are to include Barriers, Accessories, and Drop Deck Trailers, is divided into two complete sections. The first section outlines the overall specification requirement. The second section details the Mobile Barrier Kits with Trailers and Accessories. The equipment shall be delivered complete with all equipment and accessories necessary for safe and efficient operation, ready for immediate job site operation within the County of Orange. The mobile barrier kit and trailer shall comply with the manufacturer's current model mobile barrier kit and trailer, with additions and deletions as contained herein.
B. DELIVERY SCHEDULE REQUIREMENTS: Given the fabrication requirements of the Hostile Vehicle Mitigation (HVM) Mobile Barrier Kits, we acknowledge the potential for build schedule delays. To ensure timely deployment, the first delivery shall consist of approximately eight (8) barrier kits and delivery shall be scheduled be no later than March 31, 2026. The unit(s) must be delivered and fully operational within the specified timeframe. We estimate a total of 8 barrier kits in our first delivery order.
All subsequent orders must be fulfilled within six (6) months of an order date.
If a proposed unit meets all other specification requirements but cannot meet the established delivery deadline, proposers must explicitly disclose this discrepancy in their bid submission.
C. DELIVERY REQUIREMENTS AND LOCATION:
Address: City of Santa Ana Corporate Yard
215 S. Center Street
Santa Ana, CA 92703
Delivery Hours: 7:30 AM - 4:00 PM
Deliveiy Days: Monday - Friday
D. INTENDED USE: The unit proposed by proposers shall be designed and configured to meet or exceed the intended operational requirements specified herein. The units described are intended to provide passive, portable, pedestrian-friendly vehicle anti-ram protection at public polling places and various events, regardless of scale.
E. MANUFACTURING, MATERIAL AND DESIGN PRACTICES: The manufacturer is expected to select components using industry-leading materials and design practices that are best suited to the operating conditions the unit(s) will encounter. All parts, equipment, and accessories shall meet recognized industry standards for strength, material quality, and craftsmanship.
F. MANUFACTURER'S SPECIFICATION: Proposers shall provide a complete manufacturer's specification, including published literature and visual documentation, such as photos or illustrations, of the proposed unit. Only new models currently in production, officially cataloged by the manufacturer, and supported by printed literature and specifications will be considered.
City Council 29 – 15 12/2/2025
CITY OF SANTA ANA
Proposers shall not submit a copy of a manufacturer's specifications if they differ from the requirements set forth in this document. Additionally, manufacturer or third-party quotations shall not be submitted as a response to the City's bid solicitation.
G. HYDRAULIC SYSTEM REQUIREMENTS: All hoses shall be equipped with adequate protective coverings wherever there is potential contact with other components. Separators shall be utilized as necessary. Tape or adhesive fasteners are not permissible.
H. FASTENERS: All fasteners shall be grade 5 or better and in some cases grade 8 must be used.
Fasteners shall be corrosion resistant and shall utilize a locking nut washer or thread locker wherever possible. Fasteners that are susceptible to corrosion shall be coated with an anti-corrosion compound.
I. ELECTRICAL REQUIREMENTS: All hoses and pipes must be routed to avoid heat sources and safeguarded against existing or potential risks of snags, abrasions, or sharp edges. Additionally, all hydraulic hoses, fittings, valves, and piping shall be specifically designed and manufactured for highpressure hydraulic systems and the intended application in which they are installed.
The successful proposer must coordinate with the manufacturer of all electrical accessories to ensure proper multiplexing, wiring, connectors, switches, control panels, and circuit breakers.
All upfit wiring connections shall be crimped with solderless connectors, enclosed in shrink tubing with waterproof sealant, and tinned before insertion into component plugs. Chassis grounds will not be accepted-all lighting and auxiliary equipment must have tied-in ground circuits.
Upfit wiring must be protected by UV-resistant loom, secured at 10-inch intervals, kept clear of heat sources and snags, and safeguarded by labeled fuses in accessible locations. Wiring routed through tool compartments or canopies must be enclosed in steel or heavy-duty loom. High-voltage electrical components must be routed through weatherproof conduit.
J. MANUFACTURER RECALLS: All known open recalls issued by manufacturers or the National Highway Traffic Safety Administration (NHTSA) must be resolved prior to delivery SECTION 2 - HOSTILE VEHICLE MITIGATION MOBILE BARRIER KITS:
The mobile barriers and trailers provided under these specifications shall be a standard fleet model and must be listed as the manufacturer's current production model. All equipment must comply with standard model specifications, except where modifications or additions are specified herein.
The equipment must be new and unused and capable of operating efficiently in all weather conditions across diverse terrains. Special attention to major components and/or specified critical capacities is mandatory.
Equipment to be bid shall include all pedestrian and traffic safety systems available from the manufacturer compatible with future modifications or additional features being installed.
ALL CAPACITIES AND RATINGS IN THIS SECTION ARE APPROXIMATE AND INTENDED TO SERVE AS A BASELINE FOR UNIT BEING BID, UNLESS EXPLICITLY STATED AS"SHALL".
A. FEDERALGRANT-FUNDEDPURCHASE:
Authorized Equipment List (AEL) Numbers:
14SW-01-WALL and 12TR-00-TEQP
City Council 29 – 16 12/2/2025
CITY OF SANTA ANA
B. GENERAL SERVICE/MODEL:
1. Furnish up to twenty (20) HVM Mobile Barrier Kits inclusive of barriers and trailers. Each kit shall consist of a drop deck trailer specially designed for six (6) or more barriers, and necessary accessories to successfully deploy. Each HVM Mobile Barrier Kit should cover at least 35 linear feet.
2. United States Department of Homeland Security Safety Act compliant.
3. Certified as Qualified Anti-Terrorism Technology (QATT).
4. Crash test certified to u.s. Department of Defense (DOD) C. BARRIER ST ANDARD FEATURES:
1. Barrier kits to be rapidly deployable unanchored on roadways and hard surfaces.
2. Shall be designed for one-person deployment and positioning of barriers.
3. Barriers to be capable of connecting in sets of two (2) or more units to any desired lengths.
4. Barrier kits to be designed to permit pedestrian and emergency vehicle access.
5. Constructed of American Society for Testing and Materials (ASTM) A36 steel with ballistic-rated front plate and back gusset.
6. Certified stopping power with ASTM.
7. To have provisions for installation of informational signage atop barriers.
D. TRAILER ST ANDARD FEATURES
'1. Each trailer shall be capable of hauling six (6) or more of the above described HVM barriers.
2. Frame to have tubular chassis with incorporated wheel wells for fender less design.
3. Trailer to provide ground level loading and unloading while disconnected from tow vehicle.
4. Deck shall be capable of hydraulically raising/lowering and remain level throughout deck's travel.
5. Deck shall automatically lock when raised fully in travel position for additional safety while towing.
6. To be capable of loading/unloading while disconnected from tow vehicle.
7. E-track to be installed on the side rails of the trailer.
8. Utility compartment to house 12-volt deep cycle battery, 12-volt direct current (VDC) hydraulic tank/pump and controls/remote controls.
9. There shall be a solar battery charger mounted to utility compartment lid for onboard battery charging.
10. Equipped with Manufacturer recommended hydraulic pump for longevity. 11 Equipped with Manufacturer recommended cylinder to operate efficiently with the load rating. 12 . Deck to be remote controlled to raise by operation of hydraulic motor/pump and lowered through hydraulic gravity return.
13 . Equipped with manufacture recommended axles to fit application with electric brakes.
44. Shall be equipped with two (2) adjustable safety chains.
15. Trailer connection to be 7-pin RV style plug.
16. Equipped with conspicuity tape, both sides, rear and tongue as per Department of Transportation (DOT) and NHSTA standards:
o
o
o
o
Two (2) pairs of rear upper body markings.
One (1 ) continuous bumper bar marking.
One (1) continuous rear lower body marking.
Two (2) continuous side markings.
17. Lighting shall be Interstate Commerce Commission (ICC) & Department of Transportation (DOT):
o Two (2) stop/brake lights.
o Two (2) tail lights.
City Council 29 – 17 12/2/2025
CITY OF SANTA ANA
o Two 2) turn signals.
o Two 2) rear reflectors.
o One 1) license plate light.
o Two 2) rear side marker lights.
o Two 2) rear side reflectors.
o Two 2) front side marker lights.
o Two 2) front side marker reflectors.
o Three (3) rear clearance lights.
o Two (2) front clearance lights.
o Stop, tail, turn can be integrated into one lamp.
REQUESTED OPTIONS:
1. Include method to move individual barriers off trailer and into field by 1 person WARRANTY:
1. The HVM Barriers and trailer shall have a minimum warranty against any defects in material or workmanship from the delivery date for a period of I year.
2. All components not manufactured by barrier manufacturer shall have the manufacturer's standard warranty.
TRAINING:
1. Thesuccessfulproposershallprovidequalifiedinstructorstoconductaminimumofone(1)fourhour instructional sessions for City personnel. Training shall cover safety procedures, setup, deployment, operation, and maintenance of all components included with the delivered equipment. The training location will be determined upon equipment delivery.
City Council 29 – 18 12/2/2025
EXHIBIT B
Costs Proposal
City Council 29 – 19 12/2/2025
RAPIDDEFENSEGROUP
MERIDIAN""
Cost Proposal
MERIDIAN's proposal shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. Payment terms are to be net 30.
Please see the following quote for more information on pricing. Quote has been provided for a single trailer kit plus freight and annual certified training.
Annual certified training would only be charged once per year at a cost of Product Name Price
Meridian Archer Trailer Kit 1000 (each) $115,795.27
Freight (per kit) $ 7,995.00
$123,790.27
Eight (8) Meridian Archer Trailer Kits plus Freight = $990,322.16
PERFORMANCE BOND
MERIDIAN understands and accepts the City of Santa Ana's requirements to obtain a performance bond if awarded the contract under this RFP. If MERIDIAN is awarded the contract, we will work with our insurers to obtain a performance bond as requested.
REFERENCES
MERIDIAN grants permission for the City of Santa Ant to contact any individuals listed as references
MINIMUM SCOPE AND LIMIT OF INSURANCE
MERIDIAN hereby agrees to conform to all insurance requirements and provisions as outlined in Exhibit II - Sample Agreement and Exhibit Ill - Federal Regulations of the RFP document. In addition to the types and amounts of coverage requested, MERIDIAN will include the additional insured and subrogation language requested by the City.
City Council 29 – 20 12/2/2025
EXHIBIT C
Insurance Requirements
City Council 29 – 21 12/2/2025
Exhibit C - Insurance Requirements
Prior to undertaking performance of work under tis Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Ternn of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.
MINIMUM SCOPE AND LIMIT OF INSURANCE
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injutay with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.
2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies.
3. Workers' Compensation (WC): as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.
4. Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following prOVlSlOnS :
1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid City Council 29 – 22 12/2/2025
Exhibit C - Insurance Requirements
under the terms of Consultant's CGL, AL, and WC policies which arise from work performed by Consultant under tis Agreement.
3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City.
Ten (10) days prior written notice shall be provided to City for policy cancellation or nonrenewal due to non-payment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Santa Aria Police Department, 60 Civic Center Plaza, Santa Ana, CA 92701.
The name and location of project must be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses witin the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
City Council 29 – 23 12/2/2025
EXHIBIT D
Certifications (Attachments A-I)
City Council 29 – 24 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
Certification - I certify thatl have read, understand and agreeto thetermsandconditionsofthis Request for Proposals. I have examined the Scope of Work (Exhibit l) and am qualified to provideservices being requested as specified herein. i understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submissionof my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
:dLiNzEq0a4MΠtzGivhqL(,C- ph-,(ogc')3iq - sF7g
PHONE AND FAX NUM8ERS
BUSINESS ADDRESS
!il-;:!!Y4!!!'S'iTHoRlzEDAGENT ('ovpmc(!W,LaiaEnro';Ohnoncp%mian 'S!!'ThAU!'OGEN1"liD"A!Eog s E-MAIL ADDRESS
3S-,2,2ffH\\\
FEDERAL ID NUMBER (IF APPLICABLE) CONTRA!41bLICENSE NUM-M'ER (IFAPPLICABLE)
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD /S MADE TO PROPOSER.)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THATDONOTCONTAINTHISFORMWILLBECONSIDEREDNONRESPONSIVE.
City Council 29 – 25 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT B
REFERENCES
List and describe fully the contracts peformedbyyourfirmwhichdemonstrateyourabilitytoprovidethe supplies, equipment or services included in the scopeof the proposalspecifications. Attachadditional paqes if required. The City reserves the rightto contacteach of the referenceslitedforadditional information regarding your firm's qualifications.
Contactlndividual: (n(1% lAJhiAp
Phone Number (31:J'TI!IJ -'1'GOS
REFERENCE
Description of supplies, equipment, or services provided:
REFERENoE('AqoC,mc\SohU\\\c l
Description of supplies,equipment,or servicesprovided:
c\cSvyoi\u
THISFORMMUSTBECOMPLETEDANDINCLUDEDWITH -THE -PRO
PROPOSALST-HATD-ONOTC-ONTAINT-HISF-ORM-WILLBECONSIDEREDNONRESPONSIVE, rUlCL' Cfr.
<o"a '5Geytvsos C'ohlxl%\ita4qh \o(\uS-+%\z- b\ City Council 29 – 26 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT C
PROPOSER S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specificallydesignatedand accepted by the City of Santa Aha, hereinafter City)shall constitutetheentireagreement betweenproposer and the City only after it has been accepted by the City Council,endorsedby the ClerkoftheCouncilwith her signature and official seal noting hereon theactionorapprovatofthe Council,signedbytheExecutive Director or his duly authorized agent, and signed by the CityAttorney,denotinghis approval oftheformof this document, and its execution, and when it or an exactcopyof ithasbeeneitherdeliveredtoproposeror deposited with the United States Postal Service properly addressed totheproposerwiththecorrectpostage affixed thereto.
Proposerfurther agrees that upon delivery (as defined above) of the acceptedagreementhe/shewillfurnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), Or the funds, check, draft, Or prOpOSer'S bond substitutedin lieuthereof accompanying this proposal shall become the property of the City and shall be considered as paymentof damages due to the delay and other CauSeS suffered by City because ofthe failure tofurnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficultto ascertain; Otherwise Said indS, CheCk draffS, Or proposer's band substituted in lieu thereofshall bereturned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantitiessetforth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.
THIS FORMMUSTBE COMPLETEDAND INCLUDEDWITHTHEPROPOSAL.
PROPOSALSTHATDONOTCONTAINTHISFORMWILLBECONSIDEREDNONRESPONSIVE, City Council 29 – 27 12/2/2025
Clan' OF SANTA ANA
ATT ACHMENT D
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and PublicContractCodeSection7106) To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the prOpOSer deClares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed
State of , County of 5he,-
Notary Public SeaJ
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DONOTCONTAINTHIS FORM WILL BE CONSIDERED NONRESPONSIVE, City Council 29 – 28 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT E
NON-LOBBYING CERTIFICATION
The prospective participant certifies, by signing andsubmittingthis bidor proposal,to the bestof hisor her knowledge and belief, that:
(1) No Federal appropriated funds have been paid orwill bepaid,by oron behalfoftheundersigned, to any person for influencing or attempting to influencean officeror employeeof any Federal agency, a Member of Congress, an officer or employee of Congress,oranemployeeof a Member of Congress in connection with the awarding of any Federal contract,the makingof any Federal grant, the making of any Federal loan, the entering into of any cooperativeagreement,andthe extension, continuation, renewal, amendment, Or modification ofany Federalcontract,grant,loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paidto any person for influencing or attempting to influence an officer or employee of any Federal agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congressin connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3'l, u.s. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THISFORMMUSTBECOMPLETEDANDINCLUDEDWITHTHEPROPOSAL.
PROPOSALSTHATDONOTCONTAINTHISFORMWILLBECONSIDEREDNONRESPONSIVE.
City Council 29 – 29 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT F
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performanceof this contract,certifies as follows:
1. The Consultant shall not discriminate against any employeeor applicantfor employmentbecauseof raCe, color, religion, sex, or national origin. The ConsultantShall takeaffirmativeaCtiOntOensurethat applicants are employed, and that employees are treated duringemploymentwithout,regardto their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitmentor recruitmentadvertising; layoff or termination; rates of pay or other forms of compensation; and selectionfortraining,including apprenticeship. The Consultant agrees to post in conspicuous places, available to employeesand applicants for employment, notices to be provided setting forth the provisions of thisnondiscrimination dause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
q, IntheeventoftheConsultant'snon-compliancewiththenondiscriminationclausesofthiscontractor with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontrad City Council 29 – 30 12/2/2025
CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAINTHISFORMWILL BE CONSIDEREDNONRESPONSIVE.
City Council 29 – 31 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT G
SUBCONTRACTOR DESIGNATION FORM
Proposer acknowledges and agrees that under Public Contract Code section4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render SerViCe tO the proposer in Or aboutthe WOrk in an amount in eXCeSSOf one-half Of One percent (0.5%) Of proposer's total bid and the kind of work that each will perform. Furthermore, proposer acknowledges and agrees that under Public Contract Code section 4100, et seq., if proposer fails to list as to any portion of work, or if proposer lists more than one subcontractorto perform the same portionofwork (i.e. proposer must indicate what portion of the work each subcontractor will perform), proposer must perform that portion itself or be subjected to penalty under applicable law.
If altemate bids are called for and proposer intends to use subcontractors different from or in additionto those subcontractors listed for work under the base bid, proposer must list subcontractors that will perform work in an amount in excess of one half of one percent (0.5%) of proposer's total bid, including alternates.
In case more than one subcontractor is named for the Same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Proposers or suppliers of materials only do not need to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (.05%) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name: Location:
Portion ofWork/Trade: Bid Amount
Contractor's License Number DIR Registration No.
Subcontractor Name: Location:
Portion ofWork/Trade: Bid Amount:
Contractor's License No: DIR Registration No:
\,Contractor willnotbesubcontracting anyportion ofwork.
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE, L.
City Council 29 – 32 12/2/2025
CITY OF SANTA ANA
ATT ACHMENT H
SAM GOV tJE VER F CATION
On April 4, 2022, the federal government stopped using the DUNS Numberto uniquelyidentifyentities.
Now, entities doing business with the federal government use the LlniqueEntityIDcreatedin SAM.gov.
They no longer have to go to a third-party website to obtain their identifier.Thistransitionallowsthe government to streamline the entity identification and validation process, makingit easierand less burdensome for entities to do business with the federal government.
This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including UEI and active registration status.
Proposer'sUEl:(',Ll,x')0(i6i'ThN3l'R'l
SAM.gov Registration Expiration Date: 05 ).)O}otoau
THIS FORM MUST BE COMPLETED AND INCLUDEDWITHTHEPROPOSAL, PROPOSALS THAT DONOTCONTAINTHISFORMWILLBECONSIDEREDNONRESPONSIVE.
City Council 29 – 33 12/2/2025
Lmr updared by KAIUEN E WALD [)II Miry 20. 2025 (}l 04'36 PM A4ERjDlANRAPlD DEFENSE GROUPLLC ,!!l SAM*GO\/'
MERIDIAN RAPID DEFENSE GROUP LLC
Unique Entity ID
CLWHGG9NJ187
Registration Status
Active Registration
Physical Address
177 E Colorado BLVD
FL 2
Pasadena, California 91105-1955
CAGE / NCAGE
4SP99
Expiration Date
May 20, 2026
Mailing Address
177 E Colorado BLVD FL 2
Pasadena, California 91105-1986
Llnited States
Purpose of Registration
All Awards
United States
Doing Business as
(blank)
Congressional District
California 28
Registration Dates
Activation Date
May 22, 2025
Entity Dates
Entity Start Date
act 16, 2006
Immediate Owner
CAGE
(blank)
Highest Level Owner
CAGE
(blank)
Executive Compensation
[)ivision Name
(blank)
State/Country of Incorporation
Delaware/Llnited States
Submission Date
May 20, 2025
Fiscal Year End Close Date
Dec 31
Legal Business Name
(blank)
Legal Business Name
(blank)
Division Number
(blank)
LIRL
www.meridian-barrier.com
Initial Registration Date
Jun 18, 2007
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of p.t. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to LISAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.
Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix Xll. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.
Active Exclusions Records?
No
I authorize my entity's non-sensitive information to be displayed in SAM public search results:
Yes
Business Types
Entity Structure
Partnership or Limited Liability Partnership
Profit Structure
For Profit Organization
Ocl 14, 2025 05:52.29PM GA4T
Mps //stun gov/en[rty/CLWliGG9NJl87/coreDala'slalus=null Entity Type
Business or Organization
Organization Factors
Limited Liability Company
Page/of3
City Council 29 – 34 12/2/2025
Lasr updaiedb)iKARjENEWAj.D ori Ma)i 20, 2025ar 04'36 PM MERIDIANRAPID DEFENSEGROUPLLC Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HLIBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.
Yes, this entity appears in the disaster response registry.
Bonding Levels Dollars
(blank) (blank)
Od 14, 2025 05.52'29 PM GMT
hllps //S(1111gov/enlrty/CLWHGG')NJl87/corerWa?slalus=mdr Page 2 of3 City Council 29 – 35 12/2/2025
Lasr updmed by KAREN E WALD on May 20. 2025 at 04 3 6 PM MERlDlANRAPjD DEFENSE GROUP LLC States
Any
Counties
(blank)
Ocl 14. 2025 05 52. 29 PM Gkff
hllps //sam.gov/enlrty/CLWHGG9Njl87/coreDala?Mlus-wdr
Metropolitan Statistical Areas
(blank)
Page3of3
City Council 29 – 36 12/2/2025
r
I
CITY OF SANTA ANA
ATTACHMENTI
CERTIFICATIONREGARDINGDEBARMENT,SUSPENSION,INELIGIBILITY, AND
VOLUNTARY EXCLUSION
ThiscertificationisrequiredbytheregulationsimplementingExecutive Order12549, as amended, Nonprocurement Debarmentand Suspension,2 CFR Part2998, Subpart C, Responsibilities of Participants RegardingTransactions. The regulationswere publishedas Part Vll of the May 26, j988, Federal Register(Pages19'l60-19211), andas subsequentlyamended in 81 Federal Register 25585. (Beforecompletingcertification, read instructions which are an integral part of certification)
1.Pursuant to2CFR180.335,theprospectiveprimaryparticipant, (i.e.grantee) certifies to the best of itsknowledgeand belief,that it and its principals:
a.Arenotpresentlyexcluded or disqualified;
b.Havenotbeenconvictedwithin the precedingthree yearsof any of the offenses listed in 2CFR180.800(a) orhadaciviljudgment renderedagainstthem for one of those offenses within that time period.
c. Arenotpresentlyindictedfororotheiwisecriminallyor civilly charged by a government entity (Federal, Stateorlocal)withcommissionof anyof the offenses listed in 2 CFR 180.800(a); and d.Havenothadoneormorepub(ictransactions(Federal, State or local) terminated within the precedingthree years for cause or default.
2.Wheretheprospectiveprimaryparticipant isunableto certify to any ofthe statements inthis certification, suchprospectiveparticipant shall attachan explanationto this proposal. "Cons"'ult"an<ta" \h@s===l '5&vi'A(ivr>qLL(2
On Behalf of the Consultant
Date
THtSFORMMUSTBECOMPLETEDAND INCLUDEDWITH THE PROPOSAL.
PROPOSALSTHATDONOTCONTAtNTHISFORMWILLBE CONSIDEREDNONRESPONSIVE.
City Council 29 – 37 12/2/2025
CITY OF SANTA ANA
INSTRUCTION FOR CERTIFICATION
1. By signing and submiiting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospectiverecipientof Federal assistance funds knowingly rendered an erroneous certification, in additionto other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies,including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediatewritten noticeto the person to which this proposal is submitted if at any time the prospective recipientof Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneousby reason of changed circumstances.
4. The terms "covered transaction", "debarment", "suspension", 'disqualified," "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded", aS used in this Cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction" unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8, Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment,
THIS FORM MUST BE COMPIETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
L
City Council 29 – 38 12/2/2025
EXHIBIT E
Federal Regulations
City Council 29 – 39 12/2/2025
Exhibit E - Federal Regulations
a. Federal Regulations - Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations.
b. Debarment and Suspension - As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal goverrunent.
c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours.
d. - Recipient shall provide to City all records and irf'ormation requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of City Council 29 – 40 12/2/2025
the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grorinds of race, color, religion, national origin, sex, or disability against a recipient of 'funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable.
1. Copeland "Anti-Kickback" Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland "Anti-Kickback" Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3 702 and 3 704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
o. Clean Air Act -
(1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. (2) The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.
City Council 29 – 41 12/2/2025
p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable.
q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable.
r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable.
s. - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal governtnent, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights.
t. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
City Council 29 – 42 12/2/2025
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (l) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretaiy of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.
City Council 29 – 43 12/2/2025
covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
As described in Public Law 115-232, section 889, covered telecommunications equipment:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiaiy or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and otlier national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services produced by such entities or using such equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
v. Domestic Preferences for Procurements/Subcontracts - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322.
Recipient shall comply with the federal and recipient standards in the award of any subcontracts.
For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.
Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement.
(1) Recovered Materials
Recipient shall make maximum use of products containing recovered materials that are EPAdesignated items unless the product cannot be acquired competitively witin a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.
Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program.
The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
City Council 29 – 44 12/2/2025
(2) Domestic Preference for Procurements
Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products.
For purposes of this clause:
Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience - Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract - Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, la'iowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.
y. Conflict of Interest - In the event a conflict of interest is identified, disciplinary action shall be determined and imposed based on the severity of the violation and may include, but is not limited to, written warnings, suspension, mandatory ethics training, reassignment of duties, or termination of employment. All disciplinary action taken/imposed, will be documented and handled in accordance with applicable federal, state and local employment laws.
City Council 29 – 45 12/2/2025
Police Department
www.santa-ana.org/pd
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Video Surveillance System Upgrade and Maintenance and Repair Services
AGENDA TITLE
Agreements with Convergint Technologies LLC for Video Surveillance System Upgrade and Maintenance and Repair Services and Appropriation Adjustment (Specification No. 25-109A) (General Fund & Non-General Fund – UASI, DOJ)
RECOMMENDED ACTION
1. Authorize the City Manager to execute an agreement with Convergint Technologies LLC to provide video surveillance system upgrade and Customer Support Program, in an amount not to exceed $3,043,768 for a term beginning December 2, 2025 and expiring December 1, 2028, with provisions for two, one-year extensions (Agreement No. A-2025-XXX).
2. Authorize the City Manager to execute an agreement with Convergint Technologies LLC to provide maintenance and repair services, in an amount not to exceed $95,593, for a term beginning December 2, 2025 and expiring December 1, 2028, with provisions for two, one-year extensions (Agreement No. A-2025-XXX).
3. Approve an appropriation adjustment to recognize $220,000 of prior-year fund balance in the U.S. Department of Justice Asset Forfeiture Funds and appropriate same to the Contract Services expenditure account. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
City Council 30 – 1 12/2/2025
Video Surveillance System Upgrade and Maintenance and Repair Services December 2, 2025
In 2008, the City of Santa Ana contracted with a vendor to design and build a complete video security system for the Police Administration Building and the Orange County Civic Center. The Orange County Civic Center is located in the center of Santa Ana (County Seat) and houses key federal, state, county, and local governmental facilities.
After conducting a comprehensive site vulnerability assessment, a gap in the protection capabilities of the Historic Downtown District and Police Detention Facility was identified, and funds were used to enhance the physical security of both areas. The current integrated video security system provides law enforcement, and agencies at all levels of government, the ability to maintain real-time situational awareness within the area, and increases their capability to support investigations through the review of stored video.
Currently, there are approximately 835 cameras, including seven Code Blue Help Points, comprising the City's system. This includes cameras in the following locations:
SAPD Administration Building, Civic Center footprint, Santa Ana Regional Transportation Center (SARTC), Historic Downtown District, City Jail Facility, City libraries, Roosevelt Community Center, Garfield Community Center, Jerome Community Center, City Police Athletic & Activity League (PAAL) centers, six city parks/bicycle trails, and numerous pole cameras at various locations throughout the City. The existing system is an over-arching network of camera and software subsystems that are federated. This means that though they each have some autonomy, they are all connected to the Police Department's dedicated data center, which houses the main control servers. The overall system has repeatedly demonstrated its value in proactive policing efforts, city liability mitigation, critical infrastructure safety and security, criminal and administrative investigations, and within the courts.
The City's current agreement with Siemens for the maintenance of the system is set to expire on December 31, 2025. In order to ensure maintenance services continue uninterrupted, the Police Department issued Request for Proposals (RFP) No. 25-109A on August 6, 2025 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
1,006
4 58
5 1
Vendors notified
Santa Ana vendors notified
Vendors downloaded the RFP packet
Responsive Proposals received
Responsive Proposal received from Santa Ana vendor
Proposals were solicited, opened on September 3, 2025, and evaluated. Five proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. The proposals were evaluated and scored by a committee according to the criteria identified within the RFP, including Background, Qualifications & Experience (25%), Key Personnel / Proposed Staffing City Council 30 – 2 12/2/2025
Video Surveillance System Upgrade and Maintenance and Repair Services December 2, 2025
(20%), Technical Approach / Methodology (25%), Cost Proposal (25%), and Organization/Completeness of Response (5%).
Staff recommends awarding agreements to the highest-ranked firm, Convergint Technologies LLC (Convergint).
City Council 30 – 3 12/2/2025
Video Surveillance System Upgrade and Maintenance and Repair Services December 2, 2025
CUSTOMER SUPPORT PROGRAM & MAINTENANCE
Convergint Technologies, LLC (Convergint) was the most responsive, capable, and cost-effective respondent. Convergint will perform regular maintenance on all system components, including preventative maintenance, quarterly inspections, and testing on all covered equipment. Convergint will also provide real-time 24/7 systems integrity/ compliance monitoring and diagnostic reporting of system components (servers and storage, core network, and edge network components), and repair and support services for the cameras, servers, video surveillance system network components, software, and extended warranty "repair and replacement." Many of the cameras are positioned in elevated locations. Convergint will provide boom trucks and other equipment required to service hardware components in elevated locations. This agreement also provides video archiving, maintaining compliance with California Government Code §34090.6.
The agreement stipulates that maintenance costs for all five years are contingent upon Urban Areas Security Initiative (UASI) grant funding. Staff will seek City Manager approval to add years 4 through 5 of maintenance services once UASI grant funding has been recognized, appropriated, and allocated for this project.
PROJECT SYSTEM ENHANCEMENTS
Convergint system enhancements include new servers necessary to run the system.
High-resolution video footage, inclusive of audio, shall be retained for a minimum of 365 days (one year). High resolution is defined as a minimum of 1920x1080 (1080p) at 15 frames per second (fps). For the Santa Ana City Jail specifically, video retention shall extend to two years, with the second year stored at a reduced resolution or using compression.
Convergint will provide and install ten (10) new cameras at the City of Santa Ana PAAL Center, located at 300 S. Figueroa Street. Convergint will provide and install five (5) new cameras at the City of Santa Ana Centennial Park Regional Training Facility, located at 3000 W. Edinger.
Convergint will provide one site visit per location for ongoing projects to meet with the City and/or General Contractor to review project progress. Convergint will provide programming and configuration services to integrate the installed cameras with City provided Milestone recorders. Upon completion of the Citywide Initial Assessment, Convergint reserves the right to adjust the camera count, placement, and overall system design to best meet the City's security requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budget for City Council consideration:
City Council 30 – 4 12/2/2025
Video Surveillance System Upgrade and Maintenance and Repair Services December 2, 2025
Fiscal
Year
Account Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 01114420-
62300 General Fund Police Field Operations, Contract Services $ 300,000 FY 25-26 01114475-
62300 General Fund Police Jail Operations, Contract Services $ 22,000 FY 25-26 12514491-
62300 OES UASI
UASI CAL OES
Anaheim, Contract
Services
$ 133,921
FY 25-26 16614450-
62300
US DOJ Asset
Forfeiture
US Dept. of Justice
Asset Forfeiture,
Contract Services
$ 518,226
FY 25-26 01117651-
62300 General Fund
Parks Maintenance
Service Enhancement,
Contract Services
$ 310,174
FY 25-26 01111110-
62300 General Fund Library Administration, Contract Services $ 112,961 Total $1,397,282
From FY 2026-27 onward, the annual expenditure is anticipated to be $400,000 between the Police Department, Santa Ana Jail, Public Works/Parks Maintenance, and the Library. The amounts above are estimates only and are subject to change. The accounting units may also change, pending any unanticipated/non-warrantied repairs.
However, the maximum aggregate amount of the expenditures will not exceed $3,139,361 over the term of the agreements, including all allowable extension periods.
EXHIBIT(S)
1. Agreement with Convergint Technologies LLC for Video Surveillance System Upgrade and Customer Support Program
2. Agreement with Convergint Technologies LLC for Unscheduled Maintenance and Repair Services
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
City Council 30 – 5 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
AGREEMENT WITH CONVERGINT TECHNOLOGIES LLC TO PROVIDE
VIDEO SURVEILLANCE SYSTEM UPGRADE AND
MAINTENANCE AND REPAIR SERVICES
THIS AGREEMENT is made and entered into on this 2ND day of December, 2025 by and between Convergint Technologies, LLC, a Delaware limited liability company ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On August 6, 2025, the City issued Request for Proposal No. 25-109A ("RFP") seeking a contractor which specializes in audio visual system integration, server upgrades/enhancements, system add-ons, and will provide on-going maintenance and repair services for its existing/enhanced public safety video surveillance system for the City. The RFP sought qualified contractors with the technical expertise and ability to support the integration of additional cameras into the system without altering the base architecture or video management platform.
B. Contractor submitted a responsive proposal to the RFP and represents that it is able and willing to provide such services to the City, pursuant to the Scope of Work detailed in the RFP and attached hereto as Exhibit A to this Agreement.
C. Contractor is aware and understands that funding for the services are grant funded and, due to requirements of that funding, a portion of the services provided by Contractor will be established under a separate agreement with the City for Contractor to provide unscheduled video surveillance system upgrade and maintenance and repair services for the City (Time and Materials).
D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
a. Contractor shall perform during the tertn of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary workrequired to fully and adequately complete the services for Video Surveillance and Maintenance and Repair Services described and set forth in Exhibits A and B, attached hereto and incorporated by reference.
EXHIBIT 1
City Council 30 – 6 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F b. This Agreement does not contemplate or establish payment for Time and Materials services, which are subject to a separate stand-alone agreement with the City pursuant to Recital C, above.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the initial term of this Agreement shall not exceed $3,043,768. Any remaining balance of the above referenced "not-to-exceed" amount may be subject for use during any optional extension term, per Section 3 below. Contractor understands that any increase to the compensation amount listed here is subject to approval by the City Council of the City of Santa Ana.
b. Contractor agrees and understands that funding for this Agreement is contingent upon the award of grant funding to the City. Should grant funds not be awarded to the City, City may opt to terminate this Agreement pursuant to Section 18, below. c. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and continue for an initial three (3) year term with the option for the City to grant up to two (2) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 18, below.
4. CUSTOMER SUPPORT TERMS AND CONDITIONS
Parties agree and understand that services provided for systems upgrades herein are subject to additional terms and conditions provided by the Contractor including the Convergint Technologies Terms and Conditions (Customer Support Program), attached hereto as Exhibit C, and Addendum No. 1, attached hereto as Exhibit D.
5. PREY AILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., City Council 30 – 7 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
6. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
7. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
8. INSURANCE
Insurance requirements attached hereto as Exhibit E.
9. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the City Council 30 – 8 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
10. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.
11. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.
12. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such infornnation except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential City Council 30 – 9 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.
13. CERTIFICATIONS
The funds used to pay for this Agreement will be partly comprised of federal grant funds.
Contractor agrees and understands that it will comply with the terms of the Certifications, noted as Attachments A-J from the RFP, and attached hereto together as Exhibit F, and incorporated by reference into this Agreement. Contractor shall keep itself informed of all City, State and Federal laws and regulations which may, in any manner, affect the performance of it services pursuant to this Agreement. Contractor shall at all times, observe and comply with all such laws and regulations. City and its officers and employees shall not be liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph.
14. CONFLICT OF INTEREST CLAUSE
a. The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governingthe actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest.
Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization.
c. Contractor covenants that it presently has no interests and shall not have interests, direct City Council 30 – 10 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F or indirect, which would conflict in any manner with performance of services specified under this Agreement.
d. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
f. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
g. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (inwhole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and (e) above.
15. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
16. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms City Council 30 – 11 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
17. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.
18. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
19. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
20. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that City Council 30 – 12 12/2/2025
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21. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
22. FEDERAL REGULATIONS
a. Convergint Technologies, LLC shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the contrary herein, including without limitation, the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Meridian Rapid Defense Group, LLC shall not perform any act, fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions.
b. Convergint Technologies, LLC shall comply with all Federal Regulations attached hereto as Exhibit G and incorporated by reference to this Agreement.
23. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
p.o. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:
Chief of Police
Santa Ana Police Department
City Council 30 – 13 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F 60 Civic Center Dr.
Santa Ana, California 92702
To Contractor:
Convergint Technologies, LLC
Attn: Bob Berkery, General Manager
20 Centerpointe #120
La Palma, CA 90623
A party may change its address by giving notice in writing to the other party. Thereafter, any cornrnunication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
24. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall inden'inify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signature page to follow]
City Council 30 – 14 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F IN WITNESS WHEREOF, the paities hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
ALV ARO NUNEZ
City Manager
APPROVED AS TO FORM:
SONIA R. CARV ALHO
City Attorney
CONVERGINT TECHNOLOGIES
By:
TAMARA BOGOSIAN
Senior Assistant City Attorney
Bq!;*.
General Manager
RECOMMENDED FOR APPROVAL:
Robert Rodriguez
Chief of Police
City Council 30 – 15 12/2/2025
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EXHIBIT A
Scope of Work - RFP 25-109A
City Council 30 – 16 12/2/2025
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CITY OF SANTA ANA
EXHIBITI
SCOPE OF SERVICES
Contractor shall perform services as set forth below.
The City of Santa Ana is seeking a professional and experienced firm and or Contractor who specialize in audio visual system integration, server upgrades/enhancements, system add-ons, and will provide on-going maintenance and repair services for its existing/enhanced public safety video surveillance system. Specific expected responsibilities include, but are not limited to the specifications outlined herein.
1. GENERAL INFORMATION
In 2008, the City entered into an agreement with Siemens, Inc. to design and build a complete video security system for the Police Administration Building and the County of Orange Civic Center. The Civic Center footprint which includes the Santa Ana Police Department (SAPD), is located in the center of Santa Ana and is the County Seat, which includes historic downtown Santa Ana, and key federal, state, county and local governmental facilities. Upon conducting a comprehensive site vulnerability assessment, gaps in the protection capabilities of the Historic Downtown District and City Jail were identified. Federal grant funds from the Department of Homeland Security were then secured to enhance the physical security of both areas. The installation of an integrated video surveillance system provided law enforcement and agencies at all levels of government the ability to maintain real-time situational awareness within the area, and increased their ability to support investigations through the review of stored video content.
Currently, there are approximately 825 cameras, including twelve Code Blue Help Points, comprising the City's system including video/audio recording capabilities. Cameras are currently installed at the following locations: SAPD Administration Building, Civic Center footprint, Historic Downtown District, City Jail Facility, City libraries, Roosevelt Community Center, Garfield Community Center, Jerome Community Center, City Police Athletic Activities League (PAAL) centers, six city parks/bicycle trails and numerous pole cameras at various locations throughout the City. The existing system is an overarching network of camera and software subsystems, some of which are federated; in which the software subsystems have a level of autonomy, but they are all connected to SAPD's dedicated data center, where the main control servers are housed. Since the implementation of the original surveillance system in 2008, numerous wireless bridges and switches have been installed throughout the City. The overall system has demonstrated its value repeatedly in pro-active policing efforts, criminal and administrative investigations, and within the criminal and civil court systems. Other City departments are actively seeking funding to join the Public Safety Video Surveillance System by adding cameras to their respective sites. The camera count above includes the approximate camera system upgrades outlined in Section V - VIDEO SURVEILLANCE SYSTEM UPGRADES. The system also receives video viewing only (non-recording, non-audio) capability for additional cameras not included in the camera count above.
II. MINIMUM CONTRACTOR QUALIFICATIONS
Contractor must possess the following minimum qualifications:
A. Proposer must be a responsible firm that has been in continuous existence and performed services for the relevant requirements as specified herein for a minimum of five (5) years to public agencies. Proposers with less than the minimum required experience will not be considered.
B. Contractor shall provide all labor, management, supervision, tools, parts/materials to RFP 25-109A City of Santa Ana Page 20 of 51
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provide Services specified herein in accordance with agreement requirements; CAL OSHA requirements; appropriate manufacture specifications; all applicable technical bulletins, trade, federal, state, and local laws, ordinances, rules and regulations, including, but not limited to laws applicable to the Services at the time Services are provided to and accepted by the City.
Contractor shall comply with all applicable local, state, and federal safety requirements All permits and fees required by all other agencies having jurisdiction over any part of the work shall be obtained and paid for by the Contractor.
Contractor shall be solely responsible for the fees associated with obtaining and/or maintaining required licenses and all other appropriate licenses and certifications Contractor shall submit current copies of all applicable licenses and certifications to the City at time of bid submittal and be responsible for maintaining current copies on file if awarded an agreement.
Contractor's License: In accordance with California Public Contracting Code § 3300, the City requires Contractors to possess a valid C'lO - Electrical Contractor's License and or California Class B - General Contractor's License at the time proposals are submitted and to maintain this and all other applicable licenses and certifications required to peform the work specified herein.
All permits and fees required by all other Agencies having jurisdiction over any part of the work shall be obtained and paid for by the Contractor.
C. Contractor must demonstrate it has the appropriate knowledge, experience, organizational ability, and skill to expand City's system including, but not limited to new camera additions, servers, radio links, integration into multiple software systems, etc.
Ill. INITIAL ASSESSMENT
Upon execution of a contract, Contractor shall conduct a thorough assessment and inventory of the entire system and document its findings to the City in a formal document, which must include the following at minimum:
A. A compiled list of every camera joined to the City's Public Safety Video Surveillance System; B. Camera list must include:
Camera manufacturer and model number
Approximate age (exact if known by in-service date)
IP & MAC addresses
Resolution type
Camera type (wireless/analog/digital)
Location of physical camera; including the IP & MAC address (if applicable) a Ensure consistent camera nomenclature (name) throughout, based on input and direction from City Project Manager;
C. List of every system switch, server, and radio to include:
1. Manufacturer and model number or each system switch, server, and radio
2. Approximate age (exact if known in-service date)
3. IP & MAC address (if applicable)
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4. Assigned hardware name
5. Location
D. Produce a professionally (i.e. AutoCad or equivalent) designed map indicating camera locations (both electronic and printed versions).
E. Develop an operations manual that outlines the complete design of both the existing and upgraded surveillance systems, serving as a blueprint for end users to understand system functionality F. Create a strategy to maintain a parallel surveillance operational. This includes servers, switches, software, IV. VIDEO SURVEILLANCE SYSTEM UPGRADES
system until newly implemented system is
ports, cameras, antennas, etc.
A. Due to the age of the City's current servers, new server(s) are required to operate the surveillance system. The City is open to either an On-premise OR Cloud system OR Hybrid. Proposals should define specifications necessary to run the entire system including storage requirements. Highresolution video footage, inclusive of audio, shall be retained for a minimum of 365 days (1 year).
High resolution is defined as a minimum of l920x1080 (1080p) at 15 frames per second (fps). For the Santa Ana City Jail specifically (approximately 345 cameras), video retention shall extend to two (2) years, with the second year stored at a reduced resolution or using compression. Proposals may contain any or all of the three options but must be separated by each option and include a separate section/price:
1. OPTION I - On-premise servers
2. OPTION 2 - Cloud system capable of running system off-site
3. OPTION 3 - Hybrid system comprising of both On-Premise and Cloud servers.
B. Santa Ana City Jail Upgrades - 62 Civic Center Plaza Santa Ana, CA 9270'l
1. Approximately twenty (20) to twenty-five (25) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
2. Approximately eighteen (18) to twenty (20) microphones to be installed. Installation to include all necessary cabling and equipment including system integration.
3. Relocation of six (6) cameras
4. Integration of approximately eighty-eighty (88) currently installed cameras to surveillance system
C. PAAL Center Upgrades - 300 S. Figueroa St, Santa Ana CA 92704
1. Approximately eight (8) to ten (10) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
D. Santa Ana City Libraries - Four (4) separate locations
1. Approximately forty to forty-five (40-45) new cameras to be installed between the four (4) library locations. Installation to include all necessary cabling and equipment including system integration.
E. Centennial Park Regional Training Facility - 3000 W. Edinger, Santa Ana CA 92704
1. Approximately five (5) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
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City Council 30 – 19 12/2/2025
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V. SOFTWARE APPLICATION MAINTENANCE SERVICE AGREEMENTS
Maintenance service agreements for the following applications must be current and maintained by Contractor and made available to the City immediately upon request:
A. Milestone XProtect Corporate Upgrade Program
B. Sureview Immx Software Annual Support and Maintenance C. Hiperwall Software Maintenance Agreement
D. Lexray User Licenses annual subscription
E. OR similar system
Vl. REPAIR AND REPLACEMENT
"Repair & Replacement" shall include coverage for the following systems and components:
A. All Milestone XProtect system servers (x8)
B. Hiperwall Video Wall system
1. Servers(x1)
2. Dedicated Workstations (x5)
3. Network Switches
4. Monitors (xlO)
5. Server (xl)
C. All cameras (including housings) that are connected to COSA's Milestone XProtect System D. Power Supplies, including Uninterrupted Power Supplies (UPS) (at minimum 10) E. Encoders
F. Network Switches (at minimum 10)
1. Cisco
2. HP
G. Communications Radios
1. Ubiquiti
2. Bridgewave
3. Siklu
H. All connections and cabling
I. Standalone computers to view Milestone (x5)
Vll. PREVENT ATIVE MAINTENANCE
Preventative Maintenance shall be provided, at minimum, on a quarterly basis for the following:
A. Test and Inspection
1. Cameras
2. Encoders
3. Radios
4. Antennas
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5. Power Supplies
6. Network Equipment
7. Servers
B. Cleaning
1. Cameras (Excluding cameras within the Santa Ana City Jail)
2. Power Supplies
3. Antennas
Based on testing and inspections as part of preventative maintenance, Contractor maintenance actions shall be provided in a quarterly report to City's Public Safety Video Surveillance System Project Manager. Contractor shall also maintain the same quarterly reports as part of the City's account documentation. Contractor must provide all system software updates as they become available and on an annual basis.
Vlll. REPAIR AND REPLACE PROCEDURES
Repair and replacement of worn, failed, or malfunctioned equipment must be provided during normal business hours, within a maximum of four (4) business days. Should the service be of critical or of an emergency nature, vendor shall provide response, diagnose the issue, and have begun the repair process within a maximum of four (4) hours of having been notified or made aware of issue. Contractor may provide temporary replacement from already existing stock (if available) and provide ETA for permanent replacement parts and equipment. The contractor is responsible for providing all equipment necessary to complete the repair/replacement. Affer-hours and weekend service shall be available should repair/replace be determined by the City to be of a critical or emergency nature. Additionally, Contractor shall provide City a description of how they intend to calculate costs for any repair or replacement services, labor rate(s) for services provided during regular business hours and for urgent requests during after-hours, parts, supplies, materials and equipment, etc. that fall outside the scope of services of a resulting maintenance agreement or warranty. This includes an explanation of any standardized methodology used (i.e. "Time & Materials" charge, hourly labor rates, etc.). All labor shall be billed at previously agreed upon rates under the awarded agreement. The repair and replacement includes any newly installed equipment.
IX. SYSTEMS INTEGRITY, MONITORING, AND DIAGNOSTIC REPORTING Contractor shall provide real-time, 24/7 monitoring of system components (servers and storage, core network and edge network components). Health monitoring of the system is critical to the maintenance of state-mandated archiving requirements. The monitoring process should be able to maintain reliability, system uptime, optimized configurations of hardware and soffware, and for diagnostic reporting that reduces life-cycle costs to the system.
Contractor shall provide City, within the body of their proposal, a detailed explanation of how they will provide monitoring services, what system(s) will be used, and what the work-flow will look like in terms of alerting mechanisms and corresponding adjudication of alerts/alarms.
X. VIDEO ARCHMNG WARRANTY
Vendor shall assess and guarantee that video archiving and retention is compliant with California Government Code 34090.6. Diagnostic reporting supported by storage calculation data and showing compliance s shall be provided to the City's Project Manager or designee on a quarterly basis.
High-resolution video footage, inclusive of audio, shall be retained for a minimum of 365 days (1 year).
High resolution is defined as a minimum of l920xl080 (1080p) at 15 frames per second (fps). For the Santa Ana City Jail specifically (approximately 345 cameras), video retention shall extend to two years, with the second year stored at a reduced resolution or using compression.
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XI. RECORDS AND REPORTS
A. Contractor shall maintain a record of each inspection, test, certification, maintenance, and repair.
Copies of records must be submitted to the Project Manager or designee within five (5) days after completion of Services. Report shall include the following at minimum:
Date of Service incident;
Location of equipment;
Equipment type;
Description of Service(s)/repair(s), including frequency if applicable (if monthly, annual, etc.)
Service needed or completed;
Action taken to restore equipment to Service;
Complaint that initiated the call-out or if regularly scheduled Service; and Suggested date of next inspection (if applicable).
B. Contractor shall establish and maintain a complete Service history profile for each City location Serviced for the duration of the resulting Agreement(s). Files shall contain the following:
1. Listing of all equipment Serviced in each building and structure by nomenclature and manufacturer's model number;
2. Copy of all completed Service call work authorizations;
3. Maintenance Checklists;
4. Service type and frequency schedule for all equipment located at each site; and
5. Any other information relevant to work performed on video surveillance system and related equipment.
C. Any floor plans, specifications, estimates, maps, and other relevant documents required to be prepared by Contractor for Services under the resulting Agreement(s) shall be the property of the City.
D. Contractor shall maintain a current record of equipment inventory, including type of equipment, quantity of equipment, site name, and site address which shall be made available to the City upon request and provided annually to the Project Manager.
E. Contractor shall provide City access to reports and records upon City's request. All records and copies of reports shall be provided to the City upon its request and within five (5) calendar days after Contract expiration and at any time during the term of this contract as per request of City.
F. All records and reports shall be available in electronic (including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract.
Xll. PARTS AND MATERIALS
A. All parts and materials shall be new and meet or exceed the original equipment manufacturer's specifications and have a warranty of no less than one (1) year.
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B. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the Project Manager or designee before they are utilized.
C. Contractor shall maintain sufficient off-the-shelf parts/materials on hand to support City's Service requirements. Lack of availability of parts/materials shall not relieve the Contractor from completing Service within agreed to timeframe specified in the agreement(s) issued by City.
Xlll. PERSONNEL
A. Contractor's personnel responsible for providing Services under this Contractor shall be specifically trained and qualified to perform all Services according to manufacturer's instructions. Evidence of all qualifications of personnel, including a minimum of five (5) years of experience in their respective trade shall be provided to the Project Manager or designee as requested.
B. Contractor is responsible for providing sufficient personnel to accomplish all Services as indicated in Agreement(s) awarded by City.
C. All Contractor employees shall be identified by a distinctive company logo, emblem, or patch attached in a prominent place on an outer garment and be easily recognizable as Contractor for Video Surveillance Maintenance and Repair Services. Employee identification shall not be substituted for required City badges or passes (if applicable).
XIV. SAFETY REQUIREMENTS
A. Contractor shall take all reasonable precautions, as directed by the County, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost (both labor and material) to the City.
B. Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste and non-usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor at its cost. Hazardous waste must be disposed of in accordance with all applicable technical bulletins, trade, federal, state, and local laws and regulations.
C. Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations.
D. Contractor and its employees must have and maintain Material Safety Data Sheets (MSDS) on all materials that are so required by state and federal laws and/or regulations E. Contractor shall provide City a full report of damage to City property and/or equipment by Contractor's employees. All damage reports shall be submitted to the Project Manager within twentyfour (24) hours of occurrence.
F. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area. All debris, excess material, and parts, including those materials that could inflict injury (e.g., nails, wire, wood, etc.), shall be cleaned up continuously as work progresses and removed at the completion of the job and/or at the end of each work day.
XV. SECURITY REQUIREMENTS
The City operates secured facilities. Contractors and their employees who perform Services at secured facilities will be required to adhere to strict operation policies designed with the primary purpose of ensuring a safe and secure environment.
A. Contractor must provide a list of all personnel/employees who will be directly performing tasks associated with the Contract. Contractor's personnel/employees providing Service in a secured detention facility, or a Police Department facility, will be expected to pass two (2) separate background checks performed by Contractor as appropriate at its cost and the City of Santa Ana RFP 25-1 09A City of Santa Ana Page 26 of 51
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Police Department. No changes shall be authorized to the approved list without a request in writing submitted by the Contractor and approved by the Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Contract. If this occurs, the Contractor will be notified that they have not complied with the terms of this Contract and are subject to Contract termination. The list of all Personnel/Employees working on City projects shall be submitted prior to award of this Contract.
Contractor's staff must maintain a "cleared" status for the duration of the Contract.
No person shall be assigned to work under this contract without receiving prior clearance from the Police Department.
D. City reserves the right to deny clearance at its sole discretion and is under no obligation to provide a reason and/or explanation for their determination.
E. Contractor shall be responsible for signing in with the Project Manager or designee, as required.
Upon arrival at any secure facility, the Contractor shall report to the designated site contact.
F. Contractor personnel shall have no contact, either verbal or physical, with internees in secured detention facilities.
G. All vehicles parked onsite shall be locked and secured at all times. Keys are not to be left in vehicles at any time for any reason. The City shall not be responsible for any theft, loss, or damage to Contractor property.
H. All equipment and materials shall remain in Contractor's possession at all times and shall never be left unattended. All lost or misplaced equipment must be reported immediately to the Project Manager.
1. Contractor staff shall not smoke, use profanity or other inappropriate language while on City facilities.
J. Contractor staff shall not enter City facilities while under the influence of alcohol, drugs, or other intoxicants and shall not have such materials in their possession K. Contractor staff shall be well-disposed to the public and City staff at facilities, but shall only be responsive to the requests of the Project Manager unless otherwise directed and shall direct all inquiries or requests to the Project Manager.
XVI. ADDITIONAL SERVICES
If and when City requests Contractor to provide Services in addition to those specified herein, Contractor shall develop a work plan detailing the specific tasks to be completed and providing a detailed not-toexceed budget for performing such additional Services. Contractor shall not perform any additional Services until Project Manager has approved the work plan in advance. Contractor will not be authorized to perform or invoice City for any work not specifically authorized by the Project Manager.
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EXHIBIT B
Scope of Work and Costs Proposal
City Council 30 – 25 12/2/2025
SCOPE OF WORK and COSTS PROPOSAL
1. Convergint to provide an initial assessment in collaboration between the City and Convergint. The assessment is expected to take up to twelve (12) weeks with a total of 480 engineering hours. Any additional hours required will be subject to an approved change order.
2. The City shall provide the following to support the assessment * Building plans/backgrounds in CAD or PDF format.
* Site access to all locations related to this SOW without any delays * Administrative access (username/password) to the existing surveillance equipment including the servers and cameras.
3. For the PAAL Center, Convergint shall install (10) new cameras and (1) new Milestone recorder for PAAL Center. Convergint assumes:
* Convergint shall provide all wiring and terminations work. * All pathways such as but not limited to conduit and trenching will be provided by others. * All network infrastructure to be provided by others
* 120 VAC power to be provided by others
* No lifts are included. All camera work is assumed to be below 12 feet and accessible via ladder.
4. The work for the City's libraries shall exclude
* any design, drawings and project documentation work
* any field cameras installation, field cameras work, field cameras adjustment and modification work
* any project weekly/coordination meetings
5. For the Centennial Park Regional Training Facility - the new (5) cameras will be connected to VSS-Centennial for consistency and cost efficiency. Convergint assumes:
* Convergint shall provide all wiring and terminations work. * All pathways such as but not limited to conduit and trenching will be provided by others. * All network infrastructure to be provided by others
* 120 VAC power to be provided by others
@ No lifts are included. All camera work is assumed to be below 12 feet and accessible via ladder.
6. Convergint shall include in the proposal to increase the existing City's Milestone SLC below with additional 177 licenses with Milestone Care Plus service agreement expiring on 5/31/2026. The final total licenses will be 825 per RFP requirements. Any Milestone service agreements cost beyond 6/1/2026 will be provided separately via an approved change order/proposal.
* Per RFP Santa Ana Police Department, the current Milestone license SLC#1 MO1-CO1- 203-01-6C4B79 has a total of 648 licenses.
* Per the RFP, the City's existing vendor will be upgrading existing Milestone to 2025 R2 by end of September 2025. Thus, this proposal did not include any Milestone system upgrade work.
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7. Convergint has recommended four distinct Milestone recorder server configurations to meet the City's video recording requirements. These configurations will serve as the standard for future projects.
* Convergint shall replace a total of (7) Type A servers, (6) Type B servers, (5) Type C servers, and (6) Type D servers.
* Storage capacities of the recording servers have been estimated based on 365 days of continuous recording at 1080p resolution and 15 frames per second. The required combined total storage has been estimated to be approximately 2.7PB. All jail server recording storage will be for 2 years.
Recorder Server Type Qty of cameras Estimated Storage Special Notes A 1-16 50TB
B 16-40 98TB
c 40-80 I82TB
D 80-170 400TB
4 (D) 345 1 .57PB Storage for 2 years
8. Convergint shall provide and install the materials per the bill of material below.
Bill of Material
Line : Qty i Part i Description i Manufacturer
1 Milestone Licenses
2 177.00 XPCODL XPROTECT CORPORATEDEVICE CHANNEL
LICENSE Milestone Systems
3 1,416.0
o
MXPCODL 0 MONTH CARE PLUS FORXPROTECT
CORPORATE DL-20 Milestone Systems
4 Milestone Servers
5 8.00
ILIVOI 00R12
B-64T-8-S
IronLink 1VO100R12B Single 4410Y 64TB STD VELASEA
6 6.00
IL1VO100R12
B-128T-16-
s
IronLink 1VO100R12B Single 4410Y 128TB STD VELASEA
7 5.00
IL1VO180R12
B-240T-20-
s
IronLink IVO1 80R1 2B Single 441 0Y 240TB STD VELASEA
8 6.00
IL- I
1VO180R28 I
B-480T-20- I
s I
IronLink IVO1 80R28B Dual 441 0Y 480TB STD VELASEA
I
9 Cameras
10 15.00
so- i
XNP6040H I
w I
WISENET 2MP Outdoor Micro Dome Hanwha
11 Cables & Misc
12 3.50 I556600 I23-4PUnshieldedSolidPlenumCat6WhtJkt i WindyCityWire convergjnt 2lPage
City Council 30 – 27 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4238-BDF3-3F19EEEB5AEF Equipinent To!:al
Total Labor
Misc
Freight Costs
Tax if Applicable
Total Project Price
I O% Contingency
PROJECT FINAL TOT AL
635,956.30
186,268.00
17,969.50
55,297.41
60,438.67
955,929.88
95,592.99
1,051 ,522.87
9. Convergint shall provide Canopy Remote Device Management (RDM) Pro to monitor the Velasea servers' performance in real-time 24/7. It provides real-time performance tracking with automated alerts (email/SMS) for critical ISSUES for the new servers. * Any existing non-Velasea equipment can be potentially monitored via an upgraded version Canopy RDM Enterprise
10. Convergint will provide a customer support program (CSP) with quarterly preventive maintenance per the item listed below.
Location Qty of
cameras
Frequency Estimated
hours Lift included
Santa Ana Libraries (4 locations) 48 4 96 None
PAAL and Centennial Park Regional
Training Facility 15 4 30 None
Jail (Interior - Test & Inspect) Estimation: 300 4 320
Jail (Exterior - Test, Inspect & Clean) Estimation: 45 4 180 Pole cameras per RFP 45 4 180 Lift included - 2 weeks
per maintenance
Remaining cameras EXTERIOR
(total current Milestone license 803 -
45 pole cameras x assuming 30%)
227 4 454 Lift included - 4 weeks
per maintenance
Remaining cameras INTER-10R
(total current Milestone license 803 -
45 pole cameras x assuming 70%)
531 4 531 None
Servers and network switches 32 4 373 None
TOTAL 2,164
Preventative Mainterance Table
* The CSP did not include any Service Software Agreement.
11. Convergint has based the calculations for the test and inspect of the Santa Ana jail on the following assumptions:
* 4 trips yearly, consisting of 2 techs for 1 week each time period. * Convergint assumes access to all cameras and servers to visually inspect the devices. * Convergint has built in some time delays due to access, security check point and other unforeseen delays
* Affer the initial City wide site assessments, Convergint and the City may make changes to the frequency and duration of the test & inspect site visits.
12. Convergint will provide one (1) CSP technician dedicated to support the CSP. * Primary Responsibility: The technicain core function is to execute the ongoing preventative maintenance (PM) for the systems outlined in the original RFP. convergint" 31Page
City Council 30 – 28 12/2/2025
* Direction and Retasking: The role is City-directed. The City reserves the right to retask the dedicated technician to perform remedial maintenance (repair) or other relevant support activities on the covered systems as deemed necessary by the City. * The deliverable ensures the City receives consistent, dedicated labor hours for proactive system maintenance, while retaining the flexibility to reallocate that labor to critical repair or support needs.
* A second technician will be made available on the occasions where safety protocols deem it necessary (Liff, High Ladder, etc).
CUSTOMER SUPPORT
PROGRAM
Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL
Santa Ana Jail (SAJ) S104,260.52 S107,388.49 SII0,610.10 S113,928.67 9117,346.16 S553,533.94 Civic Center &
Downtown/SARTC/PD
System Backbone
S200,881.26 5206,908.00 S213,115.15 S219,509.12 5z;_s,oga.sz Sl,066,507.20 Parks/Public Works S48,535.07 549,991.20 S51,490.91 553,035.76 S54,626.66 S257,679.59 Libraries S21,571.14 S22,218.31 S22,884.85 S23,571.45 924,278.51 S114,524.26 61,992,245.00
TOT AL CONTRACT VALUE
Convergint Agreement Number 1 (CSP/PM and Project with I O% Contingency) Customer Support Program (CSP) - Preventative Maintenance (PM) $ 1,992,245.00 Project with 1 0% Contingency $ 1,051,522.87
Total Contract Agreement $ 3,043,767.87
convergjnt 41Page
City Council 30 – 29 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
EXHIBIT C
Customer Support Program (Temis and Conditions)
City Council 30 – 30 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F Convergint Technologies Terms and Conditions (Customer Support Program) Throughout this Proposal, including these Terms and Conditions and any attachments, (together, "Agreement') the temi "Converginf' refers to the Convengint Technologies affiliate operating in the state/province in which the Services is being perTomied and "Convergint Related Parties" means Convergint and its contractors, subcontractors, third pa% product manufacturers or providers.
SECTION t THE SERVICES
This Agreement takes precedence over and supersedes all prior proposals, correspondence, and oral or wrnten agreements or representations relating to the services set forth in the accompanying Proposal ('Services") and, subject to any changes or addendums, reptesents the entire agreement between Convergint and Customer. This Agreement applies to the exclusion of any other terms that the Customer seeks to impose or incorporate (such as Customer's purchase order fomi) which are in addiUon to or inconsistent with the temis and condiUons of this Agreement, or which are implied by trade, custom, pracUce or course of dealing, all ofwhich are deemed expressly rejected and will not be binding.
This Agteement is made without regard to compliance with any special sourcing and/or manufactunng requirements, minonty or disadvantaged supplier requirements, or similar govemment procurement laws. Should such requirements be applicable to this Agreement Convergint reseives the right to mod§ and/orwithdraw its Agreement.
Customer understands that Convergint is an authorzed distributor or reseller and not the manufadurer or developer ("OEM") of sokare, hardware and equipment (collectively, "Third Parky Products") being maintained under this Agreement.
This Agreement assumes the systems and Third Party Products covered are in maintainable condition. If repairs are found necessary upon initial inspection by Converginl a separate proposal for repairwill be submitted for approval. Should this separate proposal be declined, all non-maintainable items will be removed from this Agreement and the CSP Costs adjusted accordingly.
Customer agrees at no cost to Convergint
a. To provide access to all areas of the site for the equipment identified in and/or relating to the List of Covered Equipment (as specified in the accompanying Proposal):
b. To supply suitable electrical service as required by Convergint:
c. To remove site obstacles and job safety hazards; and d. That in the event of any emergency or systems failure, reasonable safety precautions will be taken by Customer to protect life and properl dunng the perod from when Convergint is first notified of the emergency or failure and until such time that Convergint notifies the Customer that the systems are operational or that ihe emergency has cleared.
It is understood that repair, replacement and emergency service provisions apply only to the systems and Third Parky Products overed by this Agreement and identified in the Agreement.
Repair or replacement of non-maintainable pafs of the systems such as, but not limited to, unit cabinets, insulating materials, electrical wirlng, structural supports and other non-moving parts, are not included in this Agreement.
In the event that the systems or Third Party Products included in this Agreement are modified, repaired, have a penpheral device attached to them, or are adjusted (hardwate or software) by someone other than a Convergint representative after the Stari Date of this Agreement (hereinaffer "Modification Evenf'), Convergint shall have the right to exercise any or all of the following options in response to this Modification Event. a. Require that the systems or Third Parky Produtts impaded by the Modification Event be subject to reacceptance tesUng by Conveigint;
b. RequireremovaloftheequipmentimpactedbytheModificationEventfromthescopeofthis Agreement, so that the Services hereunder will not apply to such equipment c. Require temiination of this Agreement upon thirty (30) days' notice to Customer, at Convergint's opUon.
THE SERVICES AND/OR THIRD PARTY PRODuCTS ARE DESIGNED TO HELP RE[)UCE, BUT NOT ELIMINATE RISKS OF LOSS RELATING TO PEOPLE, PREMISES, OR PROPERTY. THE AMOUNTS BEING CHARGED BY CONVERGINT ARE NOT
SLIFFICIENT TO GUARANTEE THAT LOSS OR DAMAGE WILL DECREASE OR BE ELIMINATED. Customer acknowledges that proper safety and security requires a multilayered approach of people, processes, safety, and technologies. The Services, including Third Parky Products, provided by Convergint are not sufficient to ensure overall safety and security. Customeracknowledgesandagreesthatitisresponsibleforitsoverallsafetyand security, including testing and maimenance of the Third Parky Products (except to the extent contracted to Convergint by written agreement) and training of its personnel. Customer acknowledges and agrees that it has a duty of care and is solely responsible for its compliance with applicable laws, rules, and regulations, including but not limited to export and re-export restrictions and regulations, privacy and data protection regulations, applicable OEM instructions, terms and conditions, EULAs, and proper product usage.
Risk of loss, including any materials comprising the Services, shall pass to Customer as the materials are incorporated ak Customer's site subject to any end user license agreements. If materials are earlier stored on Customer's site pursuant to agreement between Customer and Convergint, tisk of loss with respect to such materials shall pass to Customer upon delivery to Customer's site.
Applicable to Monitoring Services Only: If Monitonng Services are identified in the Proposal, the pariies agree that (a) these Terms and Conditions are not applicable, and (b) Monitoring Services are governed by the Monitoring Services Terms and Conditions effective on the Effective Date of the Proposal and available at https://www.convergint.com/terms, which is incorpotated by reference as if set forth herein in full. "Monitoring Services" is defined as "Services" in the Monitoring Services Terms and Conditions.
SECTION 2. TERM
This Agreement will commence on the Services start date ("Stark Date") and continue for the Version 3.1 (US AND CANADA) September 2, 2024
perod of time specified in the accompanying Proposal ('Initial Term")..A.t tho ond of tho Initial Torm, thic.%roomont will ronovi automatically for cuccoccivo tormc of ono yoar ("Ronovi'til Torm"andtogothorwiththolnitialTorm,tho"Tomia'). EithcrpartymayterminatethisAgreement by giving the other pafy no less than thirty (30) days written nonce prior to the expiration date of the Initial Temi or the then current Renewal Temi.
SECTION 3. PRICING
Pticing and amounts proposed shall remain valid for 30 days unless otherwise specified. CSP Costs includes only the Services, including Third Par§ Products, set forth on Convergint's Proposal, unless noted othemise. Additional seivices orThird Parky Products, unless negotiated pnorto order placement, will be billed accordingly. Sales taxes (oras applicable GST, PST, VAT or similar tax) and any other taxes assessed on Customer shall be added to the CSP Costs upon invoice toCustomer.
SECTION 4. INVOICE REMITTANCE AND PAYMENT
Customer agrees to pay the amount due to Convergini as invoiced, within thirty (30) days of the date of such invoice. If Customer is overdue in any payment, Convetgint shall be entitled to suspend the Services without liability until paid, charge Customer an interest rate 5 and 1/2% percent per month (or the maximum rate permitted by law, whichever is less), and may avail itself of any otherlegal orequitable remedy. Customershall reimburse Convergintcosts incurred in collecUng any amounts that become overdue, including attomey fees, court costs and any other reasonable expenditure.
SECTION 5. WARRANTY
Warramies for Convergint's Services and Third Parky Products are described in the Limited Warranty for Products and Services available at https'//www.converqint.com/terms/, which is in effect as of the effective date of this Agreemem and is incorporated by reference as if set forth herein in full.
SECTION 6. CHANGES
W'thout invalidating this Agreement or any bond given hereunder, Customer or Convergint may request changes in the Services with a change order signed by both parkies. If Customer orders (i) any changes to the Services (e.g. change in objective, deliverables, tasks or hours), (ii) changes to schedule (e.g. frequency oF visits), or (iii) causes any material interference with Converginfs perTormance of the Services, Convergint shall be entitled to an equitable adjustment in the time for perTormance and in the CSP Costs, induding a reasonable allowance for overhead and profit.
SECTION 7. FORCE MAJEURE
Neither Customer nor Convergint shall be liable for any delay or failure in the perTomiance of their respective obligations pursuant to this Agreement due to circumstances beyond their reasonable control ("Force Majeure") and without the fault or negligence of the parky experiencing such delay. A Force Majeure event shall include, but not be limited to: acts of God, pandemic or epidemic, diseases, quarantines, unavoidable casualties, concealed conditions, acts of any civil or military authority riot, insurrections, and civil disturbances war, invasion, act of foreign enemies, hostilities (regardless of whether or not war is declared), rebellion, revolution, terrorist activities: strikes, lockouts or other labor disputes embargoes shorkage or unavailability of labor, supplies, materials, equipment or systems accideni fire, stom, water, flooding, negligence of others, vandalism, power failure, installation of incompatible equipment, improper operating procedures, source current fluduations or lighting, transportaUon contingencies; laws, statutes, regulations, and other legal requirements, orders or judgements; acts or order of any govemment or agency or official thereof, other catastrophesor anyothersimilaroccurrences.If perTomiance by either parl is delayed due to Force Majeure, the time for perTormance shall be extended for a period of Ume reasonably necessary to overcome the effect of the delay and Convergint shall be entitled to an equitable atljustment of the CSP Costs.
SECTION 8. INSURANCE
In lieu of any Customer insurance requirements, for Services perTormed in the United States, Convergint shall maintain the following insurance coverages during the term of this Agreement and upon request, shall provide certificates of insurance to the Customer:
Worker's Compensation
Employer's Liability
Commercial Genetal Liability
Statutory Limits
$1,000,000 per occurrence/aggregate
$1,000,000 peroccurrence
$2,000,000 general aggregate
$1,000,000 per occurrence/aggregate
$3,000,000 peroccurrence/aggregate
Automobile Liability
ExcessAlmbrella Liability
Convergintshallnotprovidelossrunsorcopiesofitsinsurancepolicies. Convergintshallprovide to the Customer no less than thirky (30) daysa notice pror to the termination or cancellation of any such insurance policy. For services perToimed in Canada, Convergint shall maintain similar insurance coverage dependent upon the local requirements in Canada and upon the insurance available under Convergintas insurance pmgram. All required insurance coverage shall be reasonable in the circumstances and compliantwith local cgulaUons.
SECTION 9. INDEMNIFICATION
To the fullest exkent allowed by law, Convergint shall indemnify and hold Customer hamiless from and against claims, damages, losses, and expenses (excluding loss of use) attnbutable to bodily injury, sickness, disease or death, or to destrucEon of tangible properky, but only to the extent caused by the negligent acts or omissions of Convergint or Convetgint's employees or subcontractors while on CustomeThs site.
If Convergint is providing products or services for intrusion detection, detection of specific threats to people or property (including gunshot, or drone detection), mass notification, ballistics or explosives protection, or ptocessing of biometric, health, financial, or government identifier data (t.ollectively, "Special Offerings"), then to the fullest extent allowed by law (i) Convergint's indemnification obligations under the Agreement do not V3.1 September 2024 Convergrnt Tv.hnologres
City Council 30 – 31 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F apply whatsoever and Convergint Related Parties have no liability to Customer for any losses or damages caused by any Special Offerings: and (ii) Customer shall indemnify. defend, and hold harmless Convergint Related Pafies, from and against all claims. demands, actions, liabilities, damages, and costs (including reasonable attorneysa fees) relating to Special Offerings provided by Convergint, except to the extent of Convergint's gross negligence installing such Special Offerings. Any waiver of damages or limitation of liability contained in the Agreement and as modified herein shall not apply to Customer's indemnification, hold harmless and defense obligations herein.
Applicable to Weapons Detection Only: If Convergim provides Weapons Detection Systems or Services, then such Systems and Services are further governed by the Weapons Detection Addendum effective on the Effective Dake of this Proposal and available at https://www.convergint.com/terms, which is incorporated by reference as if set forth herein in full. "Weapons Detection Systems or Services" means any "Systems" and/or "Services" as each are defined in the Weapons Detection Addendum.
SECTION 10. LIMIT ATION OF LIABILITY
EXCEPT AS PROVIDED HEREIN, TO THE FULLEST EXTENT ALLOWED BY LAW: (A)
IN NO EVENT SHALL EITHER CONVERGINT RELATED PARTIES, OR CUSTOMER BE
LIABLE UNDER OR IN CONNECTION WITH THIS PROPOSAL FOR SPECIAL,INDIRECT INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLuDING
COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (B) THE AGGREGATE
LIABILITY OF CONVERGINT RELATED PARTIES ARISING OUT OF OR RELATED TO
THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT UNDER THIS AGREEMENT DURING THE 12 MONTH PERIOD
IMMEDIATELY PRECEDING THE DATE OF THE FIRST INCIDENT GMNG RISE TO THE LIABILITY. THE EXISTENCE OF MORE THAN ONE CLAIM WILL NOT ENLARGE THIS LIMIT. THE LIMITATION SET FORTH IN THIS SECTION SHALL APPLY W)-IETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (lNCLuDING NEGLIGENCE) OR OTHER LEGAL THEORY.
SECTION 11. COMPLIANCE WITH LAW, SAFETY, & SITE CONDITIONS Convergint agrees to comply with all laws, rules and regulations applicable to its provision of the Services. Customer will comply with all applicable laws and agreemems applicable to its use and operation of the Seivices. Convergint shall comply with all safety related laws and regulations and with the safety program of the Customer, provided such program is supplied to Convetgint pror to beginning Services.
If during the course of its Services, Convergint encounters conditions at the site that are subsurface, differ materially from what is represented in the contract documents, or otherwise concealed physical conditions, Convergim shall be entitled to an extension of time and additional costs for the perTormance of its work.
If Convergint discovers or suspects the presence of hazardous materals or unsafe working condiUons at Customer's site where Die Services are to be perTomied, Convergint is entitled to stop the Services at that site if such hazardous materals, or unsafe working conditions were not provided by or caused by Convergint. Convergint in its sole discretion shall determine when it is "safe" to retum to perform the Services at Customer's site. Convergint shall have no responsibility for the discoveiy, presence, handling, removing or disposal of or exposure of persons to hazardous materals in any form at the Customer's site. To the fullest extent allowed by law, Customer shall indemnify and hold hamiless Convergint from and against claims, damages, losses and expenses, including but not limited to, reasonable attomey's fees, arising out of or resulUng from undisclosed hazardous materials or unsafe working conditions at Customer's site.
SECTION 12. PERSONAL DATA & SECURITY
Converginfs obligations and liabilities regarding Processing of Personal Daka and information security shall be limited solely to Processing perTormed by Convergint's personnel. Processing by OEMs or Third Party Products are governed by any applicable OEM end user licensing agreements or terms and conditions. Customer represents and warrants that it will comply with all applicable Daka Protection Laws. Although certain products delivered by Convergint may be capable of processing Biometric Information, Personal Health Information, financial information, or government identifiers ("Sensitive Information"), Customer acknowledges that Convergint is not Processing Sensitive Information (or to the exient it is Processing Sensitive Information, it is doing so strictly in accordance with Customer's instructions) and Customer is solely responsible for compliance of all such Processing with Data Protection Laws. To the fullest exient allowed by law, Customer shall indemnify, defend and hold harmless Convergint from and against all claims, demands, actions, liabilities, damages, and costs (including reasonable attorneys' fees) asserted by a third parky arising out of or relating to failure to comply with applicable Data Protection Laws including but not limited to those related to Sensitive Information. Convergint's obligations and liabilities regarding information security and Processing of customer information or data, including Personal Oaka, are limited to Processing performed by Convergint (if any). OEM and Third Parky Product information security and Processing is governed by applicable OEM end user licensing agreements or terms. "Personal Data", "Process(ing)", "Biometric Information", and "Personal Health Information" shall be interpreted in accordance with, and shall include analogous terminology as used in, applicable laws and regulations relating to data privacy, information security, data protection, data breaches, cross-border data flows, and/or the rights and obligations of persons or entities regarding personal information ("Data Protection Laws").
To the extent Convergim accesses Customer's information systems, Convergim will not be responsible or liable for losses or harms caused by following Customer's instructions, caused by Third Party Products, caused by third party or Customer-specified remote access software, or that are otherwise not due to the fault of Convergint. Customer-authorized changes to Customer information systems are ak Customer's own risk and Customer acknowledges it is responsible for the overall security of its information systems.
SECTION 13. INTELLECTUAL PROPERTf
Convergint shall retain title and ownership of all intellectual property rights relating to the drawings, technical documentation, or other technical information ('T)ocumentation'a) delivered under this Agreement. The OEMs shall retain title and ownership of all intellectual prope% rights relating to the Third Party Products and will grant any license and right to use in connection with the Third Parky Produtt through the OEM's end user license agreement or other terms and conditions. Customer shall not use any Documentation supplied by Convergint for any purposes other than those directly related to this Agreement or for the use and/or maintenance of the Third Party Product.
SECTION 14. PRICE ADJUSTMENT
Beginning on the one (1) year anniversary of the Start Date and annually thereafter for the Term of this Agreement, Convergint may automatically adjust the CSP Costs and Rates set forkh in this Agreement: (i) by a percentage equal to the annual percent change in the Consumer Price Index ("CPI") for "All Cities. All Urban Consumers" as published by fhe Bureau of Labor Statistics of the u.s. Department of Labor (if the Services are perTomied in the United States) or SlaUstics Canada (ff the Services are perTormed in Canada) for the 42- month period ending December 31 of the prior year: or (ii) with five (5) days prior written notice, in excess of the CPI if based on: (a) changes by its vendors to the cost of materials or Thitd Party Products to be provided and/or labor costs related to personnel responsible for perTorming the Services, (b) macroeconomic conditions, such as taxes, tariffs or duties, natural disasters, labor shortages/strikes, etc., (c) market conditions such as price volatility or availability limitations, or (d) other events not within Convergint's control that impact the cost of perTorming the Services, and (e) such at4justment is supported by documentation or other evidence. The effettive date of this adjustment shall be the first invoice in each new anniversary year. Convergint reserves the right to add periodic surcharges, including without limitation, adjustments for the then current price of fuel, such surcharges to be specified and invoiced by Convergint.
SECTION I 5. TERMIN ATION
lfapa$maten'allybreachesth'isAgreement,TheoTherpa%shallprov'idewn'ttennoticeofthe breach and a reasonable time to cure the breach. but in no event less than 30 days. If the breaching party fails to cure the breach within the specified time period, the non-breaching parky may temiinate this Agreement upon 15 days written notice to the other parky. If Convergint notifies Customer of a matenal breach pursuant to this paragraph, Convergint may temporanly suspend its services without liability until Customer cures the breach.
SECTION 16. GOVERNING LAW AND DISPuTES
The parties agree that this Agreement shall be governed by the laws of the state/province where the Seivices are being perTormed, and venue for disputes shall be located in that state/province.
ln tho ovont of any dicputo botwoon Convorgint and Cuctomor, Convorgint and Cuctomor chaff firct aticmpt to rocoli.io tho dicputo in tho fiold, but if that ic not cuccoccful, thon in a moating bc!woon authori;:od officoc of oach company. If cofflomont attomptc aro not cuccoccful, unlocc tho dicputo roquimc injuncUvo roliof, thon tho dicputo chall bo docidcd oxclucivcly by arbitration.
Such arbitraiion chaff bo conductod in accordanco with tho Commorcial /',rbitration Ruloc of tho ,',moncan ,',rbitration ,',ccociation (iT tho Sor.'icoc aro porTormod in tho Unitod Statoc) or ,',rbitration Ruloc of tho /.DR Inctituto of Canada, Inc. (if tho Sorvicoc aro porfomiod in Canada) currontly in offcct by a cinglo arbitrator and chall bo a final binding rocolution of tho itr;uoc prcscntod bohi.iocn tho parkioc. Tho provailing parl shall bo ontitlod to rocovor itt. maconablo attomoyc' ftxic and coctc. 7.ny award by tho arbitrator may bo ontorod ac a judgmont in any ccuri ha'.'ing juricdiction.
SECTION 17. MISCELLANEOUS
The parties have required that this Agreement be wntten in English and have also agreed that all notices or other documents required by or contemplated in this Agreement be wrmen in English. Les paies ont requis que cetke convention soit r6di%e en anglais et ont 6galement convenu que tout avis ou autre documentexig6 auxtemtes des pr6sentes ou d6coulant del'une quelconque de ses dispositions sera pr6par6 en anglais.
Any changes to this Agreement shall be in writing signed by both Customer and Convergint.
In the event any provision ofthis Agreementis held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.
Customerwaives all claims against Convergint arising from or related to suspension of services pursuant to this Agreement.
Customer and Convergint are independent comractors, and nothing in this Agreement creates any agency, joint venture, partnership, or otherform ofjoint enterprise, employment, orfiduciary relationship between them. Nothing contained in this Agreement shall be deemed to create a relationship of employee or employer between the parties, and neither parky shall be entitled to any benefits that the other par§ provides for its own employees, including workers compensation and unemployment insurance. Each parbyshall have exclusive control over its own employees, agents, and subcontractors, its labor and employee relations, and its policies relating to wages, hours, working conditions, or other condiUons.
Neither party to this Agreement shall assign this Agreement wfflhout the prior wrmen consent of the other parl hereto. Notwithstanding the foregoing. Convergint may assign this Agreement without notice or consent (i) to any of its parents. subsidiaries or affiliated companies or any entity majonty owned by Convergint or (ii) in connection with a merger, acquisition, reorganization, sale of all of the equity interests of Convergint, or a sale of all or substantially all of the assets of Convergint to which ThisAgreement relates.
If Customer ttansfers ownership or management of the Customer's site to a third party, Customer will promptly provide Convergint with the new owner's or managers contact information and take all such actions as are necessary to assign this Agreement to the third pariy.
Notices shall be in writing and addressed to the other parhl, in accordance with the names and addresses of the pariies as shown in the Pioposal. All noUces shall be effeckive upon receipt by the parky to whom the notice was sent
September 2, 2024 Page 2 of 3 Convergint Technologies
City Council 30 – 32 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F In no event will Convergint be obligated to comply with any project labor agreements or other collective bargaining agreements.
A waiver of the temis hereunder by one par§ to the other parky shall not be effective unless in writing and signed by a person with authority to commit the Customer and Convergint No waiver by Customer or Convergint shall operate as a coniinuous waiver, unless the written waiver specifically states that it is a continuous waiver of the terms stated in that waiver.
The Sections regarding invoicing, wananty, indemnity, limimtion of liability, confidentiality and disputes shall survive the terminaUon of this Agreement.
Convergint provides additional product safety and service information at https://www.convergint.com/terms/ (see 'JMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION"), which it encourages Customer to review prior to use.
September 2, 2024 Page 3 of 3 Converginf Technologles
City Council 30 – 33 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
EXHIBIT D
Addendum No. I
City Council 30 – 34 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F IR)1
Proposed Addendum No. I to the Consultant Agreement City of Santa Ana ("Agreement") City of Santa Ana ("City ") and Convergint Technologies LLC ("Consultant") Project Name Video Surveillance Upgrade
This Addendum No. 1 ("Addendum") to come, ("Effective Date") amends and supplements the Agreement, including any other documents referred to or incorporated therein. Notwithstanding any terms contained in the Agreement to the contrary, in the event of a conflict between the terms of the Agreement and the terms of this Addendum, the terms of this Addendum shall supersede and prevail. The Addendum No. 1 is for the work on the Agreement and shall not be construed as a course of dealing on other projects.
1. Notwithstanding anything to the contrary, this Agreement may be assigned by either party, without notice or consent, to an affiliate of the party or in connection with a change of control, merger, reorganization, acquisition, sale of a majority of the equity interests of the party, or a sale of a majority of the assets of the party to which this Agreement relates.
2. TO THE FULLEST EXTENT ALLOWED BY LAW, IN NO EVENT SHALL EITHER CONSULTANT OR
CITY BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT FOR ANY SPECIAL, INDIRECT,
INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED
TO, COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS BEEN ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES AND IN NO EVENT SHALL THE AGGREGATE LIABILITY OF CONSULTANT EXCEED I00% OF THE FEES IN THIS AGREEMENT. THE LIMITATION SET FORTH IN THIS
SECTION SHALL APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER THEORY.
3. Consultant shall maintain the insurance coverage and deductibles-SIRs reflected on its standard certificate of insurance and supporting documentation, which is attachedand is approved. Additional Insured will be on 20 10 12 19 and 20 37 1219 forms. The insurance policy limits for any of the coverages required by this Agreement may be procured and maintained in the form of both primary and umbrella liability policies. Copies of policies will not be provided.
4. Notwithstanding anything to the contrary in the Agreement, Consultant's indemnity, defense and hold harmless obligations under the Agreement shall only apply third-party claims (i) to the extent caused by its negligence; or (ii) for intellectual property infringement related to unaltered work product created by Consultant, subject to the Limitation of Liability clause of this Agreement,
5. Pricing is based on current market conditions and does not include any potential tariffs, duties, or manufacturer-imposed surcharges that may arise during the course of the project. If such costs are incurred due to changes in trade policies, supply chain disruptions, or other external factors beyond Consultant's control, Consultant will assess their impact and submit a formal change order for review. These costs will be communicated transparently, and project continuation may require an adjustment to the budget accordingly. The City's agreement to the change request will not be unreasonably withheld.
The parties have executed this addendum on the Effective Date.
City: City's Name
By: Seeattachedsignaturepage
Name:
Consultant: Convergint Technologies LLC
reignedby:
6ED8F1 C301 6A4B1
Name: Bob Berkery
Title: Title: General Manaqer
City Council 30 – 35 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
EXHIBIT E
Insurance Requirements
City Council 30 – 36 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F Insurance Requirements
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to propeity which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
mM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code l), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Stahitory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor's profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations perfornned by or on behalf of the Contractor including materials, parts or equipment 'furnished in connection with such work or operations. General liability coverage can be provided in the fortn of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor's insurance coverage shall be primai7 insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess ofthe Contractor's insurance and shall not contribute with it.
City Council 30 – 37 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F Insurance Requirements
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against tl'ie City by virtue of the payment of any loss rmder such insurance.
Contractor agrees to obtain any endorsementthat may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.
Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained andevidenceof insurancemust beprovidedfor at leastfive (5) years afler completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form wit1ia RetroactiveDate prior to the contracteffective date,the Contractor must purcl'iase "extended reporting" coveragefor a minimum offive (5) yearsafter completion of work.
Verification ofCoverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
City Council 30 – 38 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
EXHIBIT F
Certifications (Attachments A-J)
City Council 30 – 39 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit l) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
Converqint Technologies LLC
LEGAL NAME OF COMPANY
714-546-2780
PHONE AND FAX NUMBERS
20 Centerpointe Dr. Suite 120 La Palma CA 90623
BUSINESS ADDRESS
Bob Berkery
PRINTED NAME OF AUTHORIZED AGENT
9/2/25
DATE
General Manager
TITLE
Bob.Berkery@converqinl'.(,gm
E-MAIL ADDR:ESS -
90-0881132
FEDERAL ID NUMBER (IF APPLICABLE)
986407
CONTRACTOR LICENSE NUMBER
(IF APPLICABLE)
18029650
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUTNOTREQUIRED UNTIL AND IF AN AWARD /S MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 42 of 51
City Council 30 – 40 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATTACHMENT B
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional paqes if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.
REFERENCE
CustomerName: CniintyofOmnge
Address: 601 N ROSS ST,
SANTA ANA, CA 92701
Contact Individual: Ray O'Grady
Phone Number: (714) 667-4915
EMAIL: [email protected]
Contract Amount: $5M Year: 2021 - Present
Axis Cameras
Description of supplies, equipment, or services provided: - Genetec Video Surveillance The deployment, repair, and maintenance of County-wide video, access a Lenel Access Control control, and intercom a Panic Buttons, Intercom, Intrusion
REFERENCE
Customer Name: City of Tustin Police Department Contact Individual: SeanTran Address:300 CentennialWaY
Tustin, CA 92780
Phone Number: 714-573-3078
EMAIL : [email protected]
ContractAmount: $1.5M+ Yegr: 2018-Present
- Axis Cameras
a Genetec Video Surveillance
a Dell Servers and Workstations
a Siklu Wireless
Description of supplies, equipment, or services provided:
To deploy and maintain a Genetec
citywide wired and wireless-based video surveillance system, includinq installing jail cameras.
REFERENCE
Customer Name: City of Irvine Police Department Contact Individual: Nick Rvcroft Address: One Civic Center Plaza
Irvine, CA 92623
Phone Number: 949-724-7425
EMAIL: [email protected]
Contract Amount: $2M+ Year: 2016 - Present
:ls (,amerasDescription of supplies, equipment, or services provided:
33nneet1eeccAVc'dceeosssuC"0net'rlloalnca Thisprojectincludesapproximately350camerasand150cardreaders iefCam 171,lPn Analviirs throughout different buildings with the installation of Genetec Video Surveillance 311Servers and Workstations
entofon
emus
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. "o"'ca'opW8Rsaisrsarooworcowraiwrsis FORMWILLBECON81DEREDNONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 43 of 51
City Council 30 – 41 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT C
PROPOSER'S ST ATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinaffer City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the CityAttorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the oorrect postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will fumish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be retumed to the undersigned
Proposer understands that a proposal is required for the entire work, that the estimated quantities setTorth in the RFP schedule are solely forthe purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.
Firm Convergint Technologies LLC
Signed and Printed Name: BOb Berkery
Title General Manager
Date 9/2/25
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAiN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 46 of 50
City Council 30 – 42 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATTACHMENT D
NON-COLLUSION AFFIDAVIT
(Title 23 LJnited States Code Section 112 and Public Contract Code Section 7al06) To the CITY OF SANTA ANA
In accordance with Title 23 Llnited States Code Section 1'12 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution Signed
State of j;j;, County of Oran:)e
S"ubslr'bLand?leWorn'o\,-i,(Oraff'prmroevds!btoefm0reeomnethOen'bhassi who appeared before m
N'otaqlbllcslgn< ItuLJrel
;('/ OrangeCoun!y -5
Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. rr?or'os/kl Q THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 47 of 50
City Council 30 – 43 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATTACHMENT E
NON-LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member or Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation offact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, u.s. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly Signed:
Title:
Firm:
Date:
General Manager
Convergint Technologies LLC
9/2/25
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONT AIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-1 09A City of Santa Aria Page 48 of 50
City Council 30 – 44 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT F
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf or the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 41246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
1. IntheeventoftheConsultant'snon-compliancewiththenondiscriminationclausesofthiscontractor with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1 ) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, RFP 25-1 09A City of Santa Aria Page 49 of 50
City Council 30 – 45 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment or persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
('
GeneralManager 0
Convergint Technologies LLC
9/2/25
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 50 of 50
City Council 30 – 46 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT G
SAM.GOV UEI VERIFICATION
On April 4, 2022, the federal government stopped using the DL)NS Number to uniquely identify entities.
Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov.
They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government.
This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov uEl and registration status. Please attach your entity's registration from SAM.gov, including uEl and active registration status.
Proposer's UEI: PXB2X38X4V11
SAM.gov Registration Expiration Date: 1 0/9/25
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Ana Page 51 of 50
City Council 30 – 47 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT H
Certification Re@ardin@
Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part Vll of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification)
1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently excluded or disqualified;
b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and
d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Convergint Technologies LLC
Consultant
Bob Berkery, General Manager
Name and Title of Official Authorized to Certify
On Behalf of the Consultant
9/2/25
Date
City Council 30 – 48 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENT H
INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below.
2. Thecertificationinthisclauseisamaterialrepresentationoffactuponwhichreliancewasplaced when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction", "debarment", "suspension", "disqualified," "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction" unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the cemfication required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
8. Exceptfortransactionsauthorizedunderparagraph5oftheseinstructions,ifaparticipantina covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment.
City Council 30 – 49 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATT ACHMENTI
SUBCONTRACTOR DESIGNATION FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law.
If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent (0.5%) of bidder's total bid, including alternates.
In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. Iffurther space is required forthe list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially Fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (.05%) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name:
Not Applicable
Location:
Portion oTWork/T rade: Bid Amount
Contractor's License Number DIR Registration No.
Subcontractor Name: Location:
Portion of Work/Trade: Bid Amount:
Contractor's License No: DIR Registration No:
Attachment f City of Santa Ana/Purchasing Page 1 of "l
City Council 30 – 50 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
ATTACHMENT J
CARB FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct:
SThe Fleetissubject toherequirements oftheRegulation, andtheappropriate Certificate(s) of Reported Compliance have been attached hereto. € The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. € Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuet as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). € The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
€ The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Convergint Technologies LLC
Bidder's Company Name (please print or type)
Signature ofBidder 0
Bob Berkery
Print Name
General Manager
Title
Not Applicable
DOORS 10
Attachment J City of Santa Anal Purchasing Page I of 1
City Council 30 – 51 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F
EXHIBIT G
Federal Regulations
City Council 30 – 52 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F Exhibit G - Federal Regulations
a. Federal Regulations - Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations.
b. Debarment and Suspension - As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government.
c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours.
d. - Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the paiticipation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of City Council 30 – 53 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Ainericans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprel'iensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination affer a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, u.s. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable.
1. Copeland "Anti-Kickback" Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland "Anti-Kickback" Act (40 u.s.c. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
o. Clean Air Act -
(l) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. (2) The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEA/IA.
City Council 30 – 54 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable.
q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable.
r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable.
s. - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otl'ierwise use, and to authorize others to use, for federal government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal govemment's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights.
t. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recrriitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national Ortgln.
City Council 30 – 55 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretaiy of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Goveniment contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence irnrnediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.
City Council 30 – 56 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
As described in Public Law 115-232, section 889, covered telecommunications equipment:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiaiy or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services produced by such entities or using such equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
v. Domestic Preferences for Procurements/Subcontracts - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322.
Recipient shall comply with the federal and recipient standards in the award of any subcontracts.
For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.
Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement.
(1) Recovered Materials
Recipient shall make maximum use of products containing recovered materials that are EPAdesignated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.
Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program.
The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
City Council 30 – 57 12/2/2025
Docusign Envelope ID: EFBAE12B-2D33-4288-BDF3-3F19BEEB5A9F (2) Domestic Preference for Procurements
Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products.
For purposes of this clause:
Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience - Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract - Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.
y. Conflict of Interest - In the event a conflict of interest is identified, disciplinary action shall be determined and imposed based on the severity of the violation and may include, but is not limited to, written warnings, suspension, mandatory ethics training, reassignment of duties, or termination of employment. All disciplinary action taken/imposed, will be documented and handled in accordance with applicable federal, state and local employment laws.
City Council 30 – 58 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3
AGREEMENT WITH CONVERGINT TECHNOLOGIES LLC TO PROVIDE
VIDEO SURVEILLANCE SYSTEM UPGRADE AND
MAINTENANCE AND REPAIR SERVICES (TIME AND MATERIALS)
THIS AGREEMENT is made and entered into on this 2ND day of December, 2025 by and between Convergint Technologies, LLC, a Delaware limited liability company ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On August 6, 2025, the City issued Request for Proposal No. 25-109A ("RFP") seeking a contractor which specializes in audio visual system integration, server upgrades/enhancements, system add-ons, and will provide on-going maintenance and repair services for its existing/enhanced public safety video surveillance system for the City. RFP sought qualified contractors with the technical expertise and ability to support the integration of additional cameras into the system without altering the base architecture or video management platform.
B. Contractor submitted a responsive proposal to the RFP and represents that it is able and willing to provide such services to the City (Time and Materials), pursuant to the Scope of Work detailed in the RFP and attached hereto as Exhibit A to this Agreement.
C. Services provided by the Contractor under this Agreement to provide unscheduled maintenance and repair services for the City are not subject to grant funding. Contractor will provide separate invoices to City for services provided herein.
D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services for the Time and Materials to provide unscheduled maintenance and repair services as set forth in Exhibits A and B, attached hereto and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended EXHIBIT 2
City Council 30 – 59 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 during the initial term of this Agreement shall not exceed $95,593. Any remaining balance of the above referenced "not-to-exceed" amount may be subject for use during any optional extension term, per Section 3 below. Contractor understands that any increase to the compensation amount listed here is subject to approval by the City Council of the City of Santa Ana.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and continue for an initial three (3) year term with the option for the City to grant up to two (2) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 18, below.
4. CUSTOMER SUPPORT TERMS AND CONDITIONS
Parties agree and understand that services provided for systems upgrades herein are subject to additional terms and conditions provided by the Contractor including the Convergint Technologies Terms and Conditions (Customer Support Program), attached hereto as Exhibit C, and Addendum No. 1, attached hereto as Exhibit D.
5. PREY AILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
6. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall City Council 30 – 60 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 it ):ie construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
7. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
8. INSURANCE
Insurance requirements attached hereto as Exhibit E.
9. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (l) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section l of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable City Council 30 – 61 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
10. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.
11. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.
12. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.
13. CERTIFICATIONS
The funds used to pay for this Agreement will be partly comprised of federal grant funds.
Contractor agrees and understands that it will comply with the terms of the Certifications, noted City Council 30 – 62 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 as Attachments A-J from the RFP, and attached hereto together as Exhibit F, and incorporated by reference into this Agreement. Contractor shall keep itself informed of all City, State and Federal laws and regulations which may, in any manner, affect the performance of it services pursuant to this Agreement. Contractor shall at all times, observe and comply with all such laws and regulations. City and its officers and employees shall not be liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph.
14. CONFLICT OF INTEREST CLAUSE
a. The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest.
Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization.
c. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
d. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date City Council 30 – 63 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 of employee separation except for any CalPERS retiree as authorized by City Council resolution
f. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.
g. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and (e) above.
15. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
16. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
17. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior City Council 30 – 64 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.
18. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of ten'nination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
19. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
20. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
21. PROFESSIONAI, LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
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22. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
p.o. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:
Chief of Police
Santa Ana Police Department
60 Civic Center Dr.
Santa Ana, California 92702
To Contractor:
Convergint Technologies, LLC
Attn: Bob Berkery, General Manager
20 Centerpointe #120
La Palma, CA 90623
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
23. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
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IN WIaINESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVAl,HO
City Attorney
ii,qhai)
BOGOSIAN
Senior Assistant City Attorney
ALV ARO NUNEZ
City Manager
CONVERGINT TECHNOLOGIES
reigned by:
6ED8FIC3016A4B1
BOB BERKERY
General Manager
RECOMMENDED FOR APPROVAL:
Robert Rodriguez
Chief of Police
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EXHIBIT A
Scope of Work - RFP 25-109A
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EXHIBITI
SCOPE OF SERVICES
Contractor shall perform services as set forth below.
The City of Santa Ana is seeking a professional and experienced firm and or Contractor who specialize in audio visual system integration, server upgrades/enhancements, system add-ons, and will provide on-going maintenance and repair services for its existing/enhanced public safety video surveillance system. Specific expected responsibilities include, but are not limited to the specifications outlined herein.
1. GENERAL INFORMATION
In 2008, the City entered into an agreement with Siemens, Inc. to design and build a complete video security system for the Police Administration Building and the County of Orange Civic Center. The Civic Center footprint which includes the Santa Ana Police Department (SAPD), is located in the center of Santa Ana and is the County Seat, which includes historic downtown Santa Ana, and key federal, state, county and local governmental facilities. Upon conducting a comprehensive site vulnerability assessment, gaps in the protection capabilities of the Historic Downtown District and City Jail were identified. Federal grant funds from the Department of Homeland Security were then secured to enhance the physical security of both areas. The installation of an integrated video surveillance system provided law enforcement and agencies at all levels of government the ability to maintain real-time situational awareness within the area, and increased their ability to support investigations through the review of stored video content.
Currently, there are approximately 825 cameras, including twelve Code Blue Help Points, comprising the City's system including video/audio recording capabilities. Cameras are currently installed at the following locations: SAPD Administration Building, Civic Center footprint, Historic Downtown District, City Jail Facility, City libraries, Roosevelt Community Center, Garfield Community Center, Jerome Community Center, City Police Athletic Activities League (PAAL) centers, six city parks/bicycle trails and numerous pole cameras at various locations throughout the City. The existing system is an overarching network of camera and software subsystems, some of which are federated; in which the software subsystems have a level of autonomy, but they are all connected to SAPD's dedicated data center, where the main control servers are housed. Since the implementation of the original surveillance system in 2008, numerous wireless bridges and switches have been installed throughout the City. The overall system has demonstrated its value repeatedly in pro-active policing efforts, criminal and administrative investigations, and within the criminal and civil court systems. Other City departments are actively seeking funding to join the Public Safety Video Surveillance System by adding cameras to their respective sites. The camera count above includes the approximate camera system upgrades outlined in Section V - VIDEO SURVEILLANCE SYSTEM UPGRADES. The system also receives video viewing only (non-recording, non-audio) capability for additional cameras not included in the camera count above.
II. MINIMUM CONTRACTOR QUALIFICATIONS
Contractor must possess the following minimum qualifications:
A. Proposer must be a responsible firm that has been in continuous existence and performed services for the relevant requirements as specified herein for a minimum of five (5) years to public agencies. Proposers with less than the minimum required experience will not be considered
B. Contractor shall provide all labor, management, supervision, tools, parts/materials to RFP 25-109A City of Santa Ana Page 20 of 51
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provide Services specified herein in accordance with agreement requirements; CAL OSHA requirements; appropriate manufacture specifications; all applicable technical bulletins, trade, federal, state, and local laws, ordinances, rules and regulations, including, but not limited to laws applicable to the Services at the time Services are provided to and accepted by the City.
Contractor shall comply with all applicable local, state, and federal safety requirements.
All permits and fees required by all other agencies having jurisdiction over any part of the work shall be obtained and paid for by the Contractor.
Contractor shall be solely responsible for the fees associated with obtaining and/or maintaining required licenses and all other appropriate licenses and certifications.
Contractor shall submit current copies of all applicable licenses and certifications to the City at time of bid submittal and be responsible for maintaining current copies on file if awarded an agreement.
Contractor's License: In accordance with California Public Contracting Code § 3300, the City requires Contractors to possess a valid C'l O - Electrical Contractor's License and or California Class B - General Contractor's License at the time proposals are submitted and to maintain this and all other applicable licenses and certifications required to perform the work specified herein.
All permits and fees required by all other Agencies having jurisdiction over any part of the work shall be obtained and paid for by the Contractor.
C. Contractor must demonstrate it has the appropriate knowledge, experience, organizational ability, and skill to expand City's system including, but not limited to new camera additions, servers, radio links, integration into multiple soffware systems, etc.
Ill INITIAL ASSESSMENT
Upon execution of a contract, Contractor shall conduct a thorough assessment and inventory of the entire system and document its findings to the City in a formal document, which must include the following at minimum:
A. A compiled list of every camera joined to the City's Public Safety Video Surveillance System; B. Camera list must include:
Camera manufacturer and model number
Approximate age (exact if known by in-service date)
IP & MAC addresses
Resolution type
Camera type (wireless/analog/digital)
Location of physical camera; including the IP & MAC address (if applicable) a Ensure consistent camera nomenclature (name) throughout, based on input and direction from City Project Manager;
C. List of every system switch, server, and radio to include:
1. Manufacturer and model number of each system switch, server, and radio
2. Approximate age (exact if known in-service date)
3. IP & MAC address (if applicable)
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4. Assigned hardware name
5. Location
D. Produce a professionally (i.e. AutoCad or equivalent) designed map indicating camera locations (both electronic and printed versions).
E. Develop an operations manual that outlines the complete design of both the existing and upgraded surveillance systems, serving as a blueprint for end users to understand system functionality F. Create a strategy to maintain a parallel surveillance system until newly implemented system is operational. This includes servers, switches, software, ports, cameras, antennas, etc.
IV. VIDEO SURVEILLANCE SYSTEM UPGRADES
A. Due to the age of the City's current servers, new server(s) are required to operate the surveillance system. The City is open to either an On-premise OR Cloud system OR Hybrid. Proposals should define specifications necessary to run the entire system including storage requirements. Highresolution video footage, inclusive of audio, shall be retained for a minimum of 365 days (1 year).
High resolution is defined as a minimum of l920x1080 (1080p) at 15 frames per second (fps). For the Santa Ana City Jail specifically (approximately 345 cameras), video retention shall extend to two (2) years, with the second year stored at a reduced resolution or using compression. Proposals may contain any or all of the three options but must be separated by each option and include a separate section/price:
1. OPTION 1 - On-premise servers
2. OPTION 2 - Cloud system capable of running system off-site
3. OPTION 3 - Hybrid system comprising of both On-Premise and Cloud servers.
B. Santa Ana City Jail upgrades - 62 Civic Center Plaza Santa Ana, CA 92701
1. Approximately twenty (20) to twenty-five (25) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
2. Approximately eighteen (18) to twenty (20) microphones to be installed. Installation to include all necessary cabling and equipment including system integration.
3. Relocation of six (6) cameras
4. Integration of approximately eighty-eighty (88) currently installed cameras to surveillance system
C. PAAL Center Upgrades - 300 S. Figueroa St, Santa Ana CA 92704
1. Approximately eight (8) to ten (10) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
D. Santa Ana City Libraries - Four (4) separate locations
1. Approximately forty to forty-five (40-45) new cameras to be installed between the four (4) library locations. Installation to include all necessary cabling and equipment including system integration.
E. Centennial Park Regional Training Facility - 3000 W. Edinger, Santa Ana CA 92704
1. Approximately five (5) new cameras to be installed. Installation to include all necessary cabling and equipment including system integration.
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V. SOFTWARE APPLICATION MAINTENANCE SERVICE AGREEMENTS
Maintenance service agreements for the following applications must be current and maintained by Contractor and made available to the City immediately upon request:
A. Milestone XProtect Corporate Upgrade Program
B, Sureview Immx Software Annual Support and Maintenance C. Hiperwall Software Maintenance Agreement
D. Lexray User Licenses annual subscription
E. OR similar system
Vl. REPAIR AND REPLACEMENT
"Repair & Replacement" shall include coverage for the following systems and components:
A. All Milestone XProtect system servers (x8)
B. Hiperwall Video Wall system
1. Servers (x1)
2. Dedicated Workstations (x5)
3. Network Switches
4. Monitors (x10)
5. Server (x1)
C. All cameras (including housings) that are connected to COSA's Milestone XProtect System D. Power Supplies, including Uninterrupted Power Supplies (UPS) (at minimum 10) E. Encoders
F. Network Switches (at minimum 10)
1. Cisco
2. HP
G. Communications Radios
1. Ubiquiti
2. Bridgewave
3. Siklu
H. All connections and cabling
1. Standalone computers to view Milestone (x5)
Vll. PREVENT ATIVE MAINTENANCE
Preventative Maintenance shall be provided, at minimum, on a quarterly basis for the following:
A. Test and Inspection
Cameras
Encoders
Radios
Antennas
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5. Power Sup
6. Network Ec
7. Servers
Power Supplies
Network Equipment
Servers
CITY OF SANTA ANA
B. Cleaning
1. Cameras (Excluding cameras within the Santa Ana City Jail)
2. Power Supplies
3. Antennas
Based on testing and inspections as part of preventative maintenance, Contractor maintenance actions shall be provided in a quarterly report to City's Public Safety Video Surveillance System Project Manager. Contractor shall also maintain the same quarterly reports as part of the City's account documentation. Contractor must provide all system soffware updates as they become available and on an annual basis.
Vlll. REPAIR AND REPLACE PROCEDURES
Repair and replacement of worn, failed, or malfunctioned equipment must be provided during normal business hours, within a maximum of four (4) business days. Should the service be of critical or of an emergency nature, vendor shall provide response, diagnose the issue, and have begun the repair process within a maximum of four (4) hours of having been notified or made aware of issue. Contractor may provide temporary replacement from already existing stock (if available) and provide ETA for permanent replacement parts and equipment. The contractor is responsible for providing all equipment necessary to complete the repair/replacement. After-hours and weekend service shall be available should repair/replace be determined by the City to be of a critical or emergency nature. Additionally, Contractor shall provide City a description of how they intend to calculate costs for any repair or replacement services, labor rate(s) for services provided during regular business hours and for urgent requests during after-hours, parts, supplies, materials and equipment, etc. that fall outside the scope of services of a resulting maintenance agreement or warranty. This includes an explanation of any standardized methodology used (i.e. "Time & Materials" charge, hourly labor rates, etc.). All labor shall be billed at previously agreed upon rates under the awarded agreement. The repair and replacement includes any newly installed equipment.
IX. SYSTEMS INTEGRITY, MONITORING, AND DIAGNOSTIC REPORTING Contractor shall provide real-time, 24/7 monitoring of system components (servers and storage, core network and edge network components). Health monitoring of the system is critical to the maintenance of state-mandated archiving requirements. The monitoring process should be able to maintain reliability, system uptime, optimized configurations of hardware and sofiware, and for diagnostic reporting that reduces life-cycle costs to the system.
Contractor shall provide City, within the body of their proposal, a detailed explanation of how they will provide monitoring services, what system(s) will be used, and what the work-flow will look like in terms of alerting mechanisms and corresponding adjudication of alerts/alarms.
X. VIDEO ARCHMNG WARRANTY
Vendor shall assess and guarantee that video archiving and retention is compliant with California Government Code 34090.6. Diagnostic reporting supported by storage calculation data and showing compliance s shall be provided to the City's Project Manager or designee on a quarterly basis.
High-resolution video footage, inclusive of audio, shall be retained for a minimum of 365 days (1 year).
High resolution is defined as a minimum of 1920x1080 (1080p) at 15 frames per second (fps). For the Santa Ana City Jail specifically (approximately 345 cameras), video retention shall extend to two years, with the second year stored at a reduced resolution or using compression.
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XI. RECORDS AND REPORTS
A. Contractor shall maintain a record of each inspection, test, certification, maintenance, and repair.
Copies of records must be submitted to the Project Manager or designee within five (5) days after completion of Services. Report shall include the following at minimum:
Date of Service incident;
Location of equipment;
Equipment type;
Description of Service(s)/repair(s), including frequency if applicable (if monthly, annual, etc.)
Service needed or completed;
Action taken to restore equipment to Service;
Complaint that initiated the call-out or if regularly scheduled Service; and Suggested date of next inspection (if applicable).
B. Contractor shall establish and maintain a complete Service history profile for each City location Serviced for the duration of the resulting Agreement(s). Files shall contain the following:
4. Listing of all equipment Serviced in each building and structure by nomenclature and manufacturer's model number;
2. Copy of all completed Service call work authorizations;
3. Maintenance Checklists;
4. Service type and frequency schedule for all equipment located at each site; and
5. Any otherinformation relevant to work performed on video surveillance system and related equipment.
C. Any floor plans, specifications, estimates, maps, and other relevant documents required to be prepared by Contractor for Services under the resulting Agreement(s) shall be the property of the City.
D. Contractor shall maintain a current record of equipment inventory, including type of equipment, quantity of equipment, site name, and site address which shall be made available to the City upon request and provided annually to the Project Manager.
E. Contractor shall provide City access to reports and records upon City's request. All records and copies of reports shall be provided to the City upon its request and within five (5) calendar days after Contract expiration and at any time during the term of this contract as per request of City.
F. All records and reports shall be available in electronic (including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract.
Xll. PARTS AND MATERIALS
A. All parts and materials shall be new and meet or exceed the original equipment manufacturer's specifications and have a warranty of no less than one (1) year.
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B. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the Project Manager or designee before they are utilized.
C. Contractor shall maintain sufficient off-the-shelf parts/materials on hand to support City's Service requirements. Lack of availability of parts/materials shall not relieve the Contractor from completing Service within agreed to timeframe specified in the agreement(s) issued by City.
Xlll. PERSONNEL
A. Contractor's personriel responsible for providing Services under this Contractor shall be specifically trained and qualified to perform all Services according to manufacturer's instructions. Evidence of all qualifications of personnel, including a minimum of five (5) years of experience in their respective trade shall be provided to the Project Manager or designee as requested.
B. Contractor is responsible for providing sufficient personnel to accomplish all Services as indicated in Agreement(s) awarded by City.
C. All Contractor employees shall be identified by a distinctive company logo, emblem, or patch attached in a prominent place on an outer garment and be easily recognizable as Contractor for Video Surveillance Maintenance and Repair Services. Employee identification shall not be substituted for required City badges or passes (if applicable).
XIV. SAFETY REQUIREMENTS
A. Contractor shall take all reasonable precautions, as directed by the County, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost (both labor and material) to the City.
B. Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste and non-usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor at its cost. Hazardous waste must be disposed of in accordance with all applicable technical bulletins, trade, federal, state, and local laws and regulations.
C. Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations.
D. Contractor and its employees must have and maintain Material Safety Data Sheets (MSDS) on all materials that are so required by state and federal laws and/or regulations.
E. Contractor shall provide City a full report of damage to City property and/or equipment by Contractor's employees. All damage reports shall be submitted to the Project Manager within twentyfour (24) hours of occurrence.
F. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area. All debris, excess material, and parts, including those materials that could inflict injury (e.g., nails, wire, wood, etc.), shall be cleaned up continuously as work progresses and removed at the completion of the job and/or at the end of each work day.
XV. SECURITY REQUIREMENTS
The City operates secured facilities. Contractors and their employees who perform Services at secured facilities will be required to adhere to strict operation policies designed with the primary purpose of ensuring a safe and secure environment.
A. Contractor must provide a list of all personnel/employees who will be directly performing tasks associated with the Contract. Contractor's personnel/employees providing Service in a secured detention facility, or a Police Department facility, will be expected to pass two (2) separate background checks performed by Contractor as appropriate at its cost and the City of Santa Ana RFP 25-109A City of Sanfa Ana Page 26 of 51
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Police Department. No changes shall be authorized to the approved list without a request in writing submitted by the Contractor and approved by the Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Contract. If this occurs, the Contractor will be notified that they have not complied with the terms of this Contract and are subject to Contract termination. The list of all Personnel/Employees working on City projects shall be submitted prior to award of this Contract.
B. Contractor's staff must maintain a "cleared" status for the duration of the Contract.
C. No person shall be assigned to work under this contract without receiving prior clearance from the Police Department.
D. City reserves the right to deny clearance at its sole discretion and is under no obligation to provide a reason and/or explanation for their determination.
E. Contractor shall be responsible for signing in with the Project Manager or designee, as required.
Upon arrival at any secure facility, the Contractor shall report to the designated site contact.
F. Contractor personnel shall have no contact, either verbal or physical, with internees in secured detention facilities.
G. All vehicles parked onsite shall be locked and secured at all times. Keys are not to be left in vehicles at any time for any reason. The City shall not be responsible for any theft, loss, or damage to Contractor property.
H. All equipment and materials shall remain in Contractor's possession at all times and shall never be leff unattended. All lost or misplaced equipment must be reported immediately to the Project Manager.
1. Contractorstaffshallnotsmoke,useprofanityorotherinappropriatelanguagewhileonCityfacilities.
J. Contractor staff shall not enter City facilities while under the influence of alcohol, drugs, or other intoxicants and shall not have such materials in their possession.
K. Contractor staff shall be well-disposed to the public and City staff at facilities, but shall only be responsive to the requests of the Project Manager unless otherwise directed and shall direct all inquiries or requests to the Project Manager.
XVI. ADDITIONAL SERVICES
If and when City requests Contractor to provide Services in addition to those specified herein, Contractor shall develop a work plan detailing the specific tasks to be completed and providing a detailed not-toexceed budget for peforming such additional Services. Contractor shall not perform any additional Services until Project Manager has approved the work plan in advance. Contractor will not be authorized to perform or invoice City for any work not specifically authorized by the Project Manager.
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EXHIBIT B
Scope of Work and Costs Proposal
City Council 30 – 77 12/2/2025
SCOPE OF WORK and COSTS PROPOSAL
1. Convergint shall provide the resources and skillset to support any repairs or replacements that are discovered during the initial assessment work. This section shall be provided based on time and material.
2. The recommended solution report will be based on collaboration with the City's stakeholders to
s Improve City's efficiency
s Improve City's cost effectiveness.
s Meet the City's long-term budget and roadmaps
s Review system redundancy options and improve reliability. s Review new available Al technology and integration that fits the City's goals and business continuity.
3. The time and material shall be based upon the following labor rate for the year 2025. The labor rate will be escalated 4% yearly per below:
ITEM LABOR TYPE RATE/HR (REGULAR
HOUR)
RATE/HR (AFTER
HOUR)
RATE/HR
(SUNDAY/HOLIDAY)
1. PROJECT MANAGER $190.00 N/A N/A
2. ENGINEERING $160.00 $240.00 $320.00
3. TECHNICIAN (HARDWARE) $170.00 $255.00 $340.00
4. SPECIALIST (SOFTWARE) $190.00 $285.00 $380.00
-ime and Material Rates
TOT AL CONTRACT VALUE
Convergint Agreement Number 2 (TIME AND MATERIAL)
Time and Material $95,592.99
Total Agreement Not To Exceed (NTE) $95,592.99
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EXHIBIT C
Customer Support Program (Terms and Conditions)
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Docusign Envelope ID: B2AalFE72-157F-402C-ABF6-9AD2259E53A3 Convergint Technologies Terms and Conditions (Customer Support Program) Throughout this Proposal, including these Temis and Conditions and any atiachments, (together, "Agreemenf') the term "Convergint" refers to the Convergint Technologies affiliate operaUng in the state/province in which the Services is being perTormed and "Convergint Related Parues" means Convergint and its contractors, subcontractors, third parky product manuTacturers or providers.
SECTION 1. THE SERVICES
This Agreement takes precedence over and supersedes all prior proposals, correspondence, and oral or writken agreements or vpresentaUons relating to the services set for? in the accompanying Proposal ("Services'a) and, subjed to any changes or addendums, represents the entre agreement between Convergint and Customer. This Agreement applies to the exclusion of any other temis that the Customer seeks to impose or incorporate (such as Customer's purchase order form) which are in addition to or inconsistent with the terms and condiUons of this Agreement, or which are implied by trade, custom, practice or course of dealing, all of which are deemed expressly rejected and will not be binding.
This Agreement is made without regard to compliance with any special sourcing and/or manufacturng requirements, minority or disadvantaged supplier requirements, or similar government procurement laws. Should such requirements be applicable to this Agreement, Conveyint reserves the right to modify and/or withdraw its Agreement.
Customer understands that Convergint is an authorzed distributor or reseller and not the manufacturer or developer ("OEM") of software, hardware and equipment (collectively, "Third Party Products") being maintained under this Agreement.
This Agreement assumes the systems and Third Parky Products covered are in maintainable condition. If repairs are found necessary upon initial inspecUon by Convergint, a separate proposal for repairwill be submitted for approval. Should this separate proposal be declined, all non-maintainable items will be removed from this Agreement and the CSP Costs adjusted accordingly.
Customer agrees at no cost to Convergint:
a. Toprovideaccesstoallareasofthesitefortheequipmentidemifiedinand/orrelating to the List of Covered Equipment (as specified in the accompanying Proposal) b. To supply suitable electrical service as required by Convergint:
c. To remove site obstacles and job safety hazards and
d. That in the event of any emergency or systems failure, reasonable safety precautions will be taken by Customer to protect Iffe and properky dunng the perod from when Convergint is first noUfied of the emergency or failure and until such time that Convergint notifies the Customer that the systems are operational or that the emergency has cleared.
It is understood that repair, replacement and emergency service provisions apply only to the systems and Third Party Products covered by this Agreemem and identified in the Agreement.
Repair or replacement of non-maintainable parts of the systems such as, but not limited to, unit cabinets, insulating materials, electrical winng, structural supports and other non-moving parts, are not included in this Agreement.
In the event that the systems or Third Party Produds included in this Agreement are modified, repaired, have a peripheral device attached to them, or are adjusted (hardware or sofkware) by someone other than a Convergint representative after the Stark Date of this Agreement (hereinaffer "Modification Event"), Convergint shall have the right to exercise any or all of the following options in response to this Modification Event:
a. Require that the systems or Third Pa% Products impacted by the Modification Event be subject to reacceptance testing by Convergint
b. Require removal of the equipment impacted by the Modification Event from the scope of this Agreement, so that the Services hereunder will not apply to such equipment c. Require termination of this Agreement upon thirky (30) days' noUce to Customer, at Convergint's opUon.
THE SERVICES AND/OR THIRD PARTY PRODuCTS ARE DESIGNED TO HELP
REDUCE, BUT NOT ELIMINATE RISKS OF LOSS RELATING TO PEOPLE, PREMISES, OR PROPERTY. THE AMOuNTS BEING CHARGED BY CONVERGINT ARE NOT SUFFICIENT TO GUARANTEE THAT LOSS OR DAMAGE lAtlLL DECREASE OR BE ELIMINATED. Customer acknowledges that ptoper safety and security requires a multilayered approach of people, processes, safety, and technologies. The Services, including Third Parky Products, provided by Convergint are not sufficient to ensure overall safety and security. Customer acknowledges and agrees that it is responsible for its overall safety and security, including testing and maintenance of the Third Parky Products (except to the extent contracted to Convergint by written agreement) and training of its personnel. Customer acknowledges and agrees that it has a duty of care and is solely responsible for its compliance with applicable laws, rules, and regulations, including but not limited to expoit and re-export restrictions and regulations, privacy and data protection regulations, applicable OEM instructions, terms and conditions, EULAs, and proper product usage.
Risk of loss, including any materials comprising the Services, shall pass to Customer as the materials are incorporated at Customers site subject to any end user license agreemems. If materials are earlier stored on Customer's site pursuant to agreement between Customer and Convergint, risk of loss with respect to such materials shall pass to Customer upon delivery to Customer's site.
Applicable to Monitoring Services Only: If Monitoring Seivices are identified in the Proposal, the parties agree that (a) these Terms and Conditions are not applicable, and (b) Monitoring Services are govetned by the Monitoring Servk.es Terms and Conditions effective on the Effective Date of the Proposal and available at https://www.convergintcom/terms, which is incorporated by reference as if set forth herein in full. "Monitoring Services" is defined as "Seivices" in the Monitoring Services Terms and Conditions.
SECTION 2. TERM
This Agreement will commence on the Seivices start date ("Staf Date") and conUnue for the Version 3.1 (LIS AND CANADA) September 2, 2024
period of time specffled in the accompanying Proposal ('Jnitial Temi")..l1.t tho ond of tho Initial Tomi, thic.A.groomont will ronow automatically for cuccoccivo tormc of ono yoar ("nonowal Torm"andtogothorwiththolnitialTorm,tho"Tomi"). EithcrparkymaytemiinatethisAgreement by giving the other pa% no less than thirty (30) days wrtien notice prior to the expiration date of the Initial Term or the then current Renewal Temi.
SECTION 3. PRICING
Pttcing and amounts proposed shall remain valid for 30 days unless otherwise specified. CSP Costs includes only the Services, including Third Parl Products, set forth on Convergint's Proposal, unless noted otherwise. AddiUonal seivices orThird Party Products, unless negotiated priorto order placement, will be billed accordingly. Sales taxes (or as applicable GST, PST, VAT or similar tax) and any other taxes assessed on Customer shall be added to the CSP Costs upon invoice toCustomer.
SECTION 4. INVOICE REMITTANCE AND PAYMENT
Customer agrees to pay the amount due to Convergint as invoiced, within thirty (30) days of the date of such invoice. If Customer is overdue in any payment, Conveyint shall be entitled to suspend the Services without liability until paid, charge Customer an interest rate 1 and 1/2% percent per month (or the max'mum rate permitted by law, whichever is less), and may avail itselfof any otherlegal orequitable remedy. Customershall reimburse Convergintcosts incuned in collecting any amounts that become overdue, including atiomey fees, court costs and any other reasonable expenditure.
SECTION 5. WARRANTY
Warramies for Converginfs Services and Third Party Products are described in the Limited Warranty for Products and Services available at https'//www.converqint.com/terms/, which is in effect as of the effective date of this Agreement and is incorporated by reference as if set forth herein in full.
SECTION 6. CHANGES
thout invalidating this Agreement or any bond given hereunder, Customer or Convergint may request changes in the Services with a change order signed by both parties. If Customer orders (i) any changes to the Services (e.g. change in objedive, deliverables, tasks or hours), (ii) changes to schedule (e.g. frequency of visits), or (iii) causes any material inteference with Convergintas perfomiance of the Services, Convergint shall be entitled to an equitable adjustment in the time for peformance and in the CSP Costs, including a reasonable allowance for overhead and profik.
SECTION 7. FORCE MAJEURE
Neither Customer nor Convergint shall be liable for any delay or failure in the perfomiance of their respective obligations pursuant to this Agreement due to circumstances beyond their reasonable control ("Force Majeure") and without the fault or negligence of the parky experiencing such delay. A Force Majeure event shall include, but not be limited to: acts of God, pandemic or epidemic, diseases, quaramines, unavoidable casualties, concealed condltions, acts of any civil or military authority: riot, insurrections, and civil distutbances war, invasion, act of foreign enemies, hostilities (regardless of whether or not war is declared), rebellion, revolution, tenotist activities; strikes, lockouts or other labor disputes embargoes; shortage or unavailability of labor, supplies, materials, equipment or systems accident, fire, stomi, water, flooding, negligence of others, vandalism, power failure, installation of incompatible equipment, improper operaUng procedures, source current fluctuations or lighting, transportauon conungencies laws, statutes, regulaUons, and other legal requirements, orders or judgements ads or omer of any government or agency or official thevof, other ttastrophes or any other similar occuri'ences. If performance by either parl is delayed due to Force Majeure, the Ume for peformance shall be extended for a perod of Ume reasonably necessary to overcome the effect of the delay and Convergint shall be enUtled to an equitable adjustment of the CSP Costs.
SECTION 8. INSURANCE
In lieu of any Customer insurance requirements, for Services perTomied in the United States, Convergint shall maintain the following insurance coverages during the term of this Agreement and upon request, shall provide certificates of insurance to the Customer:
Workeis Compensation
Employeis Liability
Commercial General Liability
Statutory Limits
$1,000,000 per occurrence/aggregate
$1,000,000 peroccurrence
$2,000,000 general aggregate
$1,000,000 per occurrence/aggregate
$3,000,000 peroccurrence/aggregate
Automobile Liability
Excess/Umbrella Liability
Convergintshallnotprovidelossrunsorcopiesofitsinsurancepolicies. Convergintshallprovide to the Customer no less than thirbl (30) days' notice pnor to the temiination or cancellation of any such insurance policy. For seivices performed in Canada, Convergint shall maintain similar insutance coverage dependent upon the local requirements in Canada and upon the insurance available under Convergint's insumnce pmgram. All required insurance coverage shall be reasonable in the circumstances and compliantwith local regulaUons.
SECTION 9. INDEMNIFICATION
To the fullest extent allowed by law, Convetgint shall indemnify and hold Customer harmless from and against claims, damages, losses, and expenses (excluding loss of use) attrbutable to bodily injury, sickness, disease or death, or to destrucUon of tangible properky, but only to the extent caused by the negligent acts or omissions of Convergint or Convergint's employees or subcontractors while on Customers site.
If Convergint is providing products or services for intrusion detection, detection of specific threats to people or property (including gunshot, or drone detection), mass notification, ballistics or explosives protection, or processing of biometric, health, financial, or government identifier data (collectively, "Special Offerings"), then to the fullest extent allowed by law (i) Convergint's indemnification obligations under the Agreement do not V3.1 September 2024 Convergrrd Technologres
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Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 apply whatsoever and Convergint Related Parties have no liability to Customer for any losses or damages caused by any Special Offerings; and (ii) Customer shall indemnify, defend, and hold harmless Convergint Related Parties, from and against all claims, demands, actions, liabilities, damages, and costs (including reasonable attorneys' fees) relating to Special Offerings provided by Convergint, except to the extent of Convergint's gross negligence installing such Special Offerings. Any waiver of damages or limitation of liability contained in the Agreement and as modified herein shall not apply to Customer's indemnification, hold harmless and defense obligations herein.
Applicable to Weapons Detection Only: If Convergint provides Weapons Detection Systems or Services, then such Systems and Services are ft.uther governed by the Weapons Detection Addendum effective on the Effective Date of this Proposal and available at https://www.convergint.com/terms, which is incorporated by reference as if set forth herein in full. "Weapons Detection Systems or Services' means any "Systems" and/or "Servicesaa as each are defined in the Weapons Detection Addendum.
SECTION 10. LIMITATION OF LIABILITY
EXCEPT AS PROVIDED HEREIN, TO THE FULLEST EXTENT ALLOWED BY LAW: (A)
IN NO EVENT SHALL EITHER CONVERGINT RELATED PARTIES, OR CUSTOMER BE LIABLE UNDER OR IN CONNECTION lAtlTH THIS PROPOSAL FOR SPECIAL, INDIRECT INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLuDING
COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (B) THE AGGREGATE
LIABILITY OF CONVERGINT RELATED PARTIES ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID BY CllSTOMER TO CONVERGINT UNDER THIS AGREEMENT DURING THE 12 MONTH PERIOD
IMMEDIATELY PRECEDING THE DATE OF THE FIRST INCIDENT GMNG RISE TO THE LIABILITY. THE EXISTENCE OF MORE THAN ONE CLA1M WILL NOT ENLARGE THIS LIMIT. THE LIMITATION SET FORTH IN THIS SECTION SHALL APPLY WHETHER THE
CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER LEGAL THEORY.
SECTION 11. COMPLIANCE WITH LAW, SAFETY, & SITE CONDITIONS Convergint agrees to comply with all laws, rules and regulations applicable to its provision of the Services. Customer will comply with all applicable laws and agreements applicable to its use and operation of the Services. Convergint shall comply with all safety related laws and regulations and with the safety program of the Customer, provided such program is supplied to Convergint prior to beginning Services.
If during the course of its Services, Convergint encounters conditions at the site that are subsutface, differ materially from what is represented in the comract documents, or otherwise concealed physical conditions, Convergint shall be entitled to an extension of time and additional costs for the perTormance of its work.
If Convergint discovers or suspects the presence of hazardous matenals or unsafe working conditions ak Customers site where the Services are to be perTomied, Convergint is entiUed to stop the Services at that site if such hazardous matenals, or unsafe working conditions were not provided by or caused by Convergint Convergint in its sole discretion shall determine when it is "safe" to retum to perTorm the Services at Customer's site. Convergint shall have no responsibility for the discovery, presence, handling, removing or disposal of or exposure of persons to hazardous materals in any form at the Customei's site. To the fullest extent allowed by law, Customer shall indemnify and hold hamiless Convergint from and against claims, damages, losses and expenses, including but not limited to, reasonable attomey's fees, ansing out of or resuRing from undisclosed hazardous materals or unsafe working condiUons at Customeissite.
SECTION 12. PERSONAL DATA & SECURITY
Convergint's obligations and liabilities regarding Processing of Personal Data and information security shall be limited solely to Processing peformed by Convergint's personnel. Processing by OEMs or Third Party Products are governed by any applicable OEM end user licensing agreements or terms and conditions. Customer represents and warrants that it will comply with all applicable Data Protection Laws. Although certain products delivered by Convergint may be capable of processing Biometric Information.
Personal Health Information, financial information, or government identifiers ("Sensitive Information"), Customer acknowledges that Convergint is not Processing Sensitive Information (or to the extent it is Processing Sensitive Information, it is doing so strictly in accordance with Customer's instructions) and Customer is solely responsible for compliance of all such Processing with Data Protection Laws. To the fullest extent allowed by law, Customer shall indemnify, defend and hold harmless Convergint from and against all claims, demands, actions, liabilities, damages, and costs (including reasonable atiorneys' fees) asserted by a third party arising out of or relating to failure to comply with applicable Data Protection Laws including but not limited to those related to Sensitive Information. Convergint's obligations and liabilities regatding information security and Processing oT customer information or data, including Personal Data, are limited to Processing perTormed by Convetgint (if any). OEM and Third Party Product information security and Processing is governed by applicable OEM end user licensing agreements or terms. "Personal Data", "Process(ing)", "Biometric Information", and "Personal Health Information" shall be interpreted in accordance with, and shall include analogous terminology as used in, applicable laws and regulations relating to data privacy, information security, data protection, data breaches, cross-border data flows, and/or the rights and obligations of persons or entities regarding personal information ("Data Protection Laws").
To the extent Convergint accesses Customer's information systems, Convergint will not be responsible or liable for losses or harms caused by following Customer's instructions. caused by Third Party Products, caused by third parky or Customer-specified remote access sofkware, or that are otherwise not due to the fault of Convergint. Customer-authorized changes to Customer information systems are at Customer's own risk and Customer acknowledges it is responsible for the overall security of its information systems.
SECTION 13. INTELLECTUAL PROPERTY
Convergint shall retain title and ownership of all intellectual property rights relating to the drawings, technical documentation, or other technical information ("Documentation") delivered under this Agreement. The OEMs shall retain title and ownership of all intellectual property rights relating to the Third Party Products and will grant any license and right to use in connection with the Third Par$ Product through the OEM's end user license agreement or other terms and conditions. Customer shall not use any Documentation supplied by Convergint for any purposes other than those directly related to this Agreement or for the use and/or maintenance of the Third Parky Product.
SECTION 14. PRICE ADJUSTMENT
Beginning on the one (1 ) year anniversary of the Start Date and annually thereafler for the Term of this Agreement, Convergint may automatically adjust the CSP Costs and Rates set forih in this Agreement: (i) by a percentage equal to the annual percent change in the Consumer Price Index ("CPI") for "All Cities, All 11tban Consumers" as published by the Bureau of Labor Statistics of the u.s. Department of Labor (if the Services are perTormed in The 11nited States) or StaUstics Canada (ff the Services are peformed in Canada) for the 12- month period ending December 31 of the prior year: or (ii) with five (5) days prior written notice, in excess of the CPI if based on: (a) changes by its vendors to the cost of materials or Third Party Products to be provided and/or labor costs related to personnel responsible for perTorming the Services, (b) macroeconomic conditions, such as taxes, tariffs or duties, natural disasters, labor shortages/strikes, etc., (c) market conditions such as price volatility or availability limitations, or (d) other events not within Convergint's control that impact the cost of perTorming the Services, and (e) such adjustment is supporked by documentation or other evidence. The effective date of this adjustment shall be the first invoice in each new anniversary year. Convergint reserves the right to add periodic surcharges, including without limitation, atljustments for the then current price of fuel, such surcharges to be specified and invoiced by Convergint.
SECTION 15. TERMINATION
If a party materally breaches this Agreement, the other parl shall provide wrtien notice of the breach and a reasonable time to cure the breach, but in no event less than 30 days. If the breaching parky fails to cure the breach within the specified time period, the non-breaching parky may terminate this Agreement upon 15 days wriffen notice to the other parky. If Convergint notifies Customer of a matenal breach pursuant to this paragraph, Convergint may temporarily suspend its services without liability until Customer cures the breach.
SECTION 16. GOVERNING LAW AND DISPUTES
The parties agree that this Agreement shall be governed by the laws of the state/province where the Seivices are being peformed, and venue For disputes shall be located in that state/province.
In tho ovont of any dicputo botwoon Convorgint and Cuctomor, Convorgint and Cuctomor chall kt atiompt to rocoli.io tho dicputo in tho fiold, but if that ic not cuccoccful, thon in o mooting bot'hoon authorizod officorc of oach company. If cottlomont attomptc aro not cuccoccful, unlocc tho dicputo roquimc injunctivo roliof, thon tha dicputo chall bo docidod oitclucivoly by arbitration.
Such arbitration chall bo conductod in accortlanco with tho Commorci:il /l.rbitration Ruloc of tho Amorican /lrbitration.',ccociation (iT tho Sorvicoc aro poformod in tho Unitod Statoc) or Arbitration Ruloc of tha .A.DR Inctituto of Canada, Inc. (if tho Soivicoc :iro pofomiod in Canada) currontly in offoct by a cinglo arbitrator and ch:ill bo s final binding rocoluUon of tho irr;uoc procontod botwoon tho partioc. Tho provailing party chall bo ontitlod to rocovor itc maconablo attomoyt.' fooc and cocfc. .A.ny award by tho arbitrator may ba ontonod ac a judgmont in any court having juricdidion.
SECTION 17. MISCELLANEOUS
The parses have required that this Agreement be written in English and have also agreed that all nonces or other documents required by or contemplated in this Agreement be written in English. Les pariies ont requis que cette convention soit r6dig6e en anglais et ont 6galement convenu que tout avis ou autre document exig6 aux termes des pr6sentes ou tMcoulant de l'une quelconque de ses dispositions sera pr6par6 en anglais.
Any changes to this Agreement shall be in writing signed by both Customer and Convengint.
In the eventany provision of thisAgteementis held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect Customerwaives all claims against Convergint ansing from or related to suspension of services pursuant to this Agreement
Customer and Convergint are independent contractors, and nothing in this Agreement creates any agency, joint venture, partnership, or otherform ofjoint enterprise, employment, orfiduciary relationship between them. Nothing contained in this Agreement shall be deemed to creake a relauonship of employee or employer between the parties, and neither party shall be entitled to any benefits that the other parky provides for its own employees, including workers compensation and unemployment insurance. Each parky shall have exclusive control over its own employees, agents, and subcontractors, its labor and employee relations, and its policies relating to wages, hours, working conditions, or other conditions.
Neither parky to this Agreement shall assign this Agreement without the priorwrtten consent of the other party hereto. Notwithstanding the foregoing, Convergint may assign this Agreement without notice or consent (i) to any of its parents, subsidiaries or affiliated companies or any entity majonty owned by Convergint or (ii) in connection with a merger, acquisition, reorganization, sale of all of the equity imerests of Convergint, or a sale of all or substantially all of the assets of Convergint to which this Agteement relates.
If Customer transfers ownership or management of the Customer's site to a third parky, Customer will promptly provide Convergint with the new owners or managers comact information and take all such actions as are necessay to assign this Agreement to the third party.
NoUcesshall be in writing and addressed to the other parl, in accordancewith the names and addresses of the paruesas shown in the Proposal.All notices shall be effectiveupon receipt by the pafy to whom the noUce was sent.
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Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 In no event will Convergim be obligated to comply with any project labor agreemems or other collective bargaining agreements.
A waiver of the temis hereunder by one par§ to the other parky shall not be effective unless in wt'iting and signed by a person with authorty to commit the Customer and Convergint No waiver by Customer or Convergint shall operate as a continuous waiver, unless the written waiver specifically states that it is a continuous waiver of the temis stated in that waiver.
The Sections regatding invoicing, warranty, indemnity, limita5on of liability, confidenUality and disputes shall survive the termination of this Agreement.
Convergint provides additional product safety and service information at https://www.convergintcom/terms/ (see "IMPORTANT PRODUCT SAFETY AND SERVIC E INFORMATION"), which it encourages Customer to review prior to use.
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Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3
EXHIBIT D
Addendum No. 1
City Council 30 – 83 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 IIOI
Proposed Addendum No. I to the Consultant Agreement City of Santa Ana ("Agreement") City of Santa Ana ("City ") and Convergint Technologies LLC ("Consultant") Project Name Video Surveillance upgrade
This Addendum No. 1 ("Addendum") to come, ("Effective Date") amends and supplements the Agreement, including any other documents referred to or incorporated therein. Notwithstanding any terms contained in the Agreement to the contrary, in the event of a conflict between the terms of the Agreement and the terms of this Addendum, the terms of this Addendum shall supersede and prevail. The Addendum No. I is for the work on the Agreement and shall not be construed as a course of dealing on other projects.
1. Notwithstanding anything to the contrary, this Agreement may be assigned by either party, without notice or consent, to an affiliate of the party or in connection with a change of control, merger, reorganization, acquisition, sale of a majority of the equity interests of the party, or a sale of a majority of the assets of the party to which this Agreement relates.
2. TO THE FULLEST EXTENT ALLOWED BY LAW, IN NO EVENT SHALL EITHER CONSULTANT OR
CITY BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT FOR ANY SPECIAL, INDIRECT,
INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED
TO, COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS BEEN ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES AND IN NO EVENT SHALL THE AGGREGATE LIABILITY OF CONSULTANT EXCEED 100% OF THE FEES IN THIS AGREEMENT. THE LIMITATION SET FORTH IN THIS
SECTION SHALL APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER THEORY.
3. Consultant shall maintain the insurance coverage and deductibles-SIRs reflected on its standard certificate of insurance and supporting documentation, which is attachedand is approved. Additional Insured will be on 20 10 12 19 and 20 37 12 19 forms. The insurance policy limits for any of the coverages required by this Agreement may be procured and maintained in the form of both primary and umbrella liability policies. Copies of policies will not be provided.
4. Notwithstanding anything to the contrary in the Agreement, Consultant's indemnity, defense and hold harmless obligations under the Agreement shall only apply third-party claims (i) to the extent caused by its negligence or (ii) for intellectual property infringement related to unaltered work product created by Consultant, subject to the Limitation of Liability clause of this Agreement,
5. Pricing is based on current market conditions and does not include any potential tariffs, duties, or manufacturer-imposed surcharges that may arise during the course of the project. If such costs are incurred due to changes in trade policies, supply chain disruptions, or other external factors beyond Consultant's control, Consultant will assess their impact and submit a formal change order for review. These costs will be communicated transparently, and project continuation may require an adjustment to the budget accordingly. The City's agreement to the change request will not be unreasonably withheld.
The parties have executed this addendum on the Effective Date.
City: City's Name
By: Seeattachedsignaturepage
Consultant: Convergint Technologies LLC
reignedby:
I f5bl= f;du'o
Name: Hame:BobBerke'
Title: Title: General Manaqer
City Council 30 – 84 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3
EXHIBIT E
Insurance Requirements
City Council 30 – 85 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 Insurance Requirements
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Fonn CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate lii'nit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor's profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City reqriires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 1011 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess ofthe Contractor's insurance and shall not contribute with it.
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Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3 Insurance Requirements
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsementthat may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-lmured Retentio/Is
Self-insured retentions must be declared to and approved by the City. The City may reqriire the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptabiliffl of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.
Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained andevidenceof insurancemust beprovidedfor at leastfive (5) years afler completion of the cotxtractof work.
3. If coverage is canceled or non-renewed, and not replaced wit1i another claims-made policy form with a RetroactiveDate prior to the contract effective date,the Contractor must purchase "extended reporting" coveragefor a minimum offive (5) yearsafter completion of work.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to reqriire complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
City Council 30 – 87 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3
EXHIBIT F
Certifications (Attachments A-J)
City Council 30 – 88 12/2/2025
Docusign Envelope ID: B2A1FE72-157F
ATTACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
Converqint Technoloqies LLC
LEGAL NAME OF COMPANY
714-546-2780
PHONE AND FAX NUMBERS
20 Centerpointe Dr. Suite 120 La Palma CA 90623
BUSINESS ADDRESS
Bob Berkery
PRINTED NAME OF AUTHORIZED AGENT
9/2/25
DATE
General Manager
TITLE
Bgb.Berkery@convergin{ggln
E-MAIL ADDRESS
90-0881132
FEDERAL ID NUMBER (IF APPLICABLE)
986407
CONTRACTOR LICENSE NUMBER
(IF APPLICABLE)
18029650
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUTNOTREQUIRED UNTIL AND /F AN AWARD /S MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 42 of 51
City Council 30 – 89 12/2/2025
Docusign Envelope ID: B2A1FE72-157F
ATT ACHMENT B
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional paqes if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.
REFERENCE
CustomerName: Cniintyof0mnge
Address: 601 N ROSS ST,
SANTA ANA, CA 92701
Contact Individual: Ray O'Grady
Phone Number: (714) 667-4915
EMAIL : [email protected]
Contract Amount: $5M Year: 2021 - Present
Axis Cameras
Description of supplies, equipment, or services provided: - Genetec Video Surveillance The deployment, repair, and maintenance of County-wide video, access a Lenel Access Control control, and intercom - Panic Buttons, Intercom, Intrusion
REFERENCE
Customer Name: City of Tustin Police Department Contact Individual: SeanTran Address: 300 Centennial Wa)/
Tustin, CA 92780
Phone Number: 714-573-3078
EMAIL ; [email protected]
ContractAmount: $15M+ Year: 2018-Present
a Axis Cameras
a Genetec Video Surveillance
a Dell Servers and Workstations
a Siklu Wireless
Description of supplies, equipment, or services provided:
To deploy and maintain a Genetec
citywide wired and wireless-based video surveillance system. includinq installing jail cameras.
REFERENCE
Customer Name: City of Irvine Police Department Contact Individual: Nick Rycroft Address: One Civic Center Plaza
Irvine, CA 92623
Phone Number: 949-724-7425
EMAIL: [email protected]
Contract Amount: $2M+ Year: 2016 - Present
:ls (,amBrasDescription of supplies, equipment, or services provided:
3ne'e'deoSu"e'lance Thisprojectincliidesapproximately350camerasandl50cardreaders =netec Access Control
'iefCamVirlp,,nAnzlvtir."i throughoutdifferentbuildaingswiththeinstallationofGenetecVideoSurveillance =ll Servers and Workstations
entofon
:us
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. "o'ifica'io'pW8Rsatsrhaa'rooworcosraihrsisposuwiusecowsioeptowownespossivc.
RFP 25-109A City of Santa Aria Page 43 of 51
City Council 30 – 90 12/2/2025
Docusign Envelope ID: B2A1 FE72-1 57F
ATT ACHMENT C
PROPOSER'S ST ATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Aria, hereinaffer City) shall constitute the entire agreement between proposer and the City only after it has been accepted bythe City Council, endorsed bythe Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the CityAttorney, denoting his approval oTthe form of this document, and its execution, and when it or an exact copy of it has been ether delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the oorrect postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will fumish City alt required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draff, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned
Proposer understands that a proposal is required forthe entire work, thatthe estimated quantities setforth in the RFP schedule are solelyforthe purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.
Firm Convergint Technologies LLC
Signed and Printed Name: Bob Berkery
Title General Manager
0Big 9/2/25
THIS FORM MUST BE COMPLETED AND INCLUDED WtTH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 46 of 50
City Council 30 – 91 12/2/2025
Docusign Envelope ID: B2A1FE72-157F
ATT ACHMENT D
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANA AfSJA
In accordance with Title 23 LJnited States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conTerence with anyone to Fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution Signed
State of CA , County of Orange
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VIRQINIAKNuDTSON
- COMM. #2501568 7!
NotaryPublic-California"o
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Cornm, a Ocl20, 2028
Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Ana Page 47 of 50
City Council 30 – 92 12/2/2025
Docusign Envelope ID: B2A1FE72-157F
ATTACHMENT E
NON-LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) ITany funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3'l, u.s. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $"lO0,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly Signed:
Title:
Firm:
Date:
General Manager
Convergint Technologies LLC
9/2/25
RFP 25-109A City of Santa Aria Page 48 of 50
City Council 30 – 93 12/2/2025
Docusign Envelope ID: B2A1 FE72-1
ATT ACHMENT F
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions ofthis nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shali post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order "11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
1. IntheeventoftheConsultant'snon-compliancewiththenondiscriminationclausesofthiscontractor with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, RFP 25-1 09A City of Santa Aria Page 49 of 50
City Council 30 – 94 12/2/2025
Docusign Envelope ID: B2A1FE72-1
including sanctions for noncomptiance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
Convergint Technologies LLC
9/2/25
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP 25-109A City of Santa Aria Page 50 of 50
City Council 30 – 95 12/2/2025
Docusign Envelope ID: B2A1 FE72-1 57F
ATTACHMENT G
SAM.GOV UEI VERIFICATION
On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities.
Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov.
They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government.
This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including uEl and active registration status.
Proposer's UEI: PXB2X38X4V11
SAM.gov Registration Expiration Date: 1 0/9/25
RFP 25-109A City of Santa Ana Page 51 of 50
City Council 30 – 96 12/2/2025
Docusign Envelope ID: B2A1FE72-157F-402C-ABF6-9AD2259E53A3
ATT ACHMENT H
Certification Regardin@
Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part Vll of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification)
1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently excluded or disqualified;
b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and
d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default.
2. Wheretheprospectiveprimaryparticipantisunabletocertifytoanyofthestatementsinthis certification, such prospective participant shall attach an explanation to this proposal.
Convergint Technologies LLC
Consultant
Bob Berkery, General Manager
Name and Title of Official Authorized to Certify
On Behalf of the Consultant
9/2/25
Date
City Council 30 – 97 12/2/2025
Docusign Envelope ID: B2A1FE72-1
ATT ACHMENT I
SUBCONTRACTOR DESIGNATiON FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law.
If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent (0.5%) of bidder's total bid, including alternates.
In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. If further space is required forthe list or proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part or this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (.05o/'o) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name:
Not Applicable
Location:
Portion ofWork/Trade: Bid Amount
Contractor's License Number DIR Registration No.
Subcontractor Name: Location:
Portion of Work/Trade: Bid Amount:
Contractor's License No: DIR Registration No:
Attachment I City of Santa Ana/Purchasing Page j of 1
City Council 30 – 98 12/2/2025
Docusign Envelope ID: B2A1 FE72-1
ATT ACHMENT J
CARB FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 4, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct:
SThe Fleetissubject totherequirements oftheRegulation, andtheappropriate Certificate(s) or Reported Compliance have been attached hereto. € The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. € Bidder and/or their subcontractor is unable to procure R99 or RIOO renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). € The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
€ The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Convergint Technologies LLC
Bidder's Company Name (please print or type)
Signature of Bidder
Bob Berkery
Print Name
General Manager
Title
Not Applicable
DOORS ID
Attachment J City of Santa Anal Purchasing Page 1 of 1
City Council 30 – 99 12/2/2025
Police Department
www.santa-ana.org/police
Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2025
TOPIC: Incarcerated Persons Counseling Services
AGENDA TITLE
Agreements with Luis Raul Martinez, and Jacob Joseph and Jabez Family Counseling and Professional Services Group Inc. for Incarcerated Persons Counseling Services (Specification No. 25-103) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with the following consultants to provide incarcerated persons counseling services for a term beginning December 2, 2025 and expiring December 1, 2028.
• Luis Raul Martinez – $140,000 (Agreement No. A-2025-XXX); • Jacob Joseph and Jabez Family Counseling and Professional Services Group Inc. – $140,000 (Agreement No. A-2025-XXX)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Jail (SAJ) has made professional counseling services available to our incarcerated person population for approximately 20 years through contractual agreements with selected contractors. This service offering aligns with California Title 15 Minimum Jail Standards as well as correctional best practices. The most recent contracts for these services were authorized by City Council in 2014, 2017, and 2022.
For the current contract cycle, the Police Department and City Purchasing conducted a Request for Proposals (RFP) process to gauge the market and determine whether alternative service providers were a feasible option. The RFP process resulted in the selection of two vendors; Luis Martinez, a longtime SAJ counseling contractor, and Jacob Joseph and Jabez Counseling Group, a new vendor. Through counselor Martinez, SAJ retains a counselor with tremendous experience providing services to incarcerated persons, and through Jacob Joseph and Jabez Counseling Group, SAJ gains access to City Council 31 – 1 12/2/2025
Incarcerated Persons Counseling Services
December 2, 2025