Agenda packet — Santa Ana City Council, March 3, 2026 (part 3 of 6)

The program prioritized low-income
households, seniors (62+), disabled
residents, and homes located in CDBG
census tracts.

By coordinating this initiative with Code
Enforcement and the Proactive Rental
Enforcement Program (PREP), the City
ensured that essential repairs were made,
while also preventing displacement and
supporting housing stability for vulnerable
residents. This partnership continues to
play a critical role in fostering accessible
and safe living conditions for those in need
in Santa Ana.

Households 9
Housing Division Quarterly Reports (must
look at multiple reports to add up the right
quarters for the calendar year):
https://www.santa-ana.org/housing-division-
quarterly-reports/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-86 of 113

City Council
10 –
157
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

37. Emergency Shelters and
Transitional Housing
A. Continue to provide funding for
providers of emergency shelter and
permanent supportive housing for people
who are experiencing homelessness.

Release an RFP by the end of 2022 for the
delivery of permanent housing.
12/31/2029 6th Cycle Continuous
The City continues to provide funding and
technical assistance to support the
development of permanent supportive
housing for individuals experiencing
homelessness. Through CDBG, HOME,
HOME-ARP, HHAP funds, and Project-
Based Vouchers (PBVs), the City partners
with nonprofit and affordable housing
developers to expand housing
opportunities with supportive services. The
following are two projects that the City
collaborated on during CY 2025:

Under Construction
- Richard Lehn Intergenerational Housing
(918 N. Bewley St.), funded by HHAP
($2,021,319) and eight (8) PBVs, will
rehabilitate two (2) buildings into eleven
(11) permanent supportive housing units
for homeless transitional-age youth and
seniors.

Completed
- FX Residences (801, 807, 809, and 809
½ E. Santa Ana Blvd.), funded by the
Housing Successor Agency ($1,656,947),
three (3) PBVs, and a 99-year ground
lease is a sixteen (16)-unit permanent
supportive housing project. The project
was completed in early 2025 and was fully
leased up by October 2025.

These efforts demonstrate the City's
Units 27
FY 2025-26 Q2 Housing Division Quarterly
Report. Please see pgs. 8-10:
https://www.santa-
ana.org/documents/housing-division-quarterly-
report-fy-2025-26-q2/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-87 of 113

City Council
10 –
158
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

37. Emergency Shelters and
Transitional Housing
B. Continue to facilitate establishment of
emergency shelters and transitional and
supportive housing throughout the
planning period. Approve and finance 10
new permanent supportive housing
projects and a new 200+ bed emergency
shelter in the planning period.
12/31/2029 6th Cycle Continuous
The City continues to provide funding and
technical assistance to support the
development of permanent supportive
housing for individuals experiencing
homelessness. Through CDBG, HOME,
HOME-ARP, HHAP funds, and Project-
Based Vouchers (PBVs), the City partners
with nonprofit and affordable housing
developers to expand housing
opportunities with supportive services. The
following are two projects that the City
collaborated on during CY 2025:

37. Emergency Shelters and
Transitional Housing
C. Amend the City’s Municipal Code as
part of Zoning Code Update to revise its
homeless shelter ordinance to comply with
state law, such as AB 139 and AB 101,
and most recent best practices.
12/31/2026 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-88 of 113

City Council
10 –
159
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

38. Permanent Supportive
Housing
A. Continue to provide funding for
providers of emergency shelter and
permanent supportive housing for people
who are experiencing homelessness.

City Council
10 –
160
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

38. Permanent Supportive
Housing
B. Continue efforts to address Homeless
Youth needs through access to permanent
and supportive housing and workforce
development.
12/31/2029 6th Cycle Continuous
The City has continued its efforts to
address the needs of homeless youth by
supporting the Illumination Foundation in
the development of the Intergenerational
Housing Project at 918 N. Bewley Street.

On October 15, 2024, the City authorized
the City Manager to execute a conditional
grant agreement and regulatory agreement
with Illumination Foundation for
$2,021,319 in Homeless Housing,
Assistance and Prevention Program
Round 1, 2, and 3 funds for the
development of the Richard Lehn
Intergenerational Housing Project located
at 918 Bewley Street. This development
will provide permanent and supportive
housing for homeless transitional age
youth (TAY) aged 18 to 24, ensuring
access to stable housing and critical
supportive services. The project continued
to progress throughout CY 2025 and
remains under construction as of the end
of the year.

Units 11
FY 2025-26 Q2 Housing Division Quarterly
Report. Please see pg. 9:
https://www.santa-
ana.org/documents/housing-division-quarterly
-
report-fy-2025-26-q2/

38. Permanent Supportive
Housing
C. Amend the Municipal Code to comply
with AB 2162.
12/31/2026 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update

38. Permanent Supportive
Housing
D. As part of the RFP for Affordable
Housing Development (see program 2),
request proposals for permanent
supportive housing from owners and/or
affordable housing developers together
with at least one service provider. Projects
will provide affordable housing
opportunities for special needs populations
including, but not limited to, homeless
individuals and families, and persons with
a disability.
12/31/2029 6th Cycle Continuous
City staff drafted a new RFP #26-004A in
CY 2025 to be released in 2026. The RFP
is planned to include HOME-ARP Program
funds, among others, to support the
development of permanent supportive
housing units.

Other
Judson Brown, Housing Manager
[email protected]
(714) 667-2241
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-90 of 113

City Council
10 –
161
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

39. Supportive Services
A. Annually, allocate grant funding as
available to agencies that provide services
to people experiencing homelessness or at
risk of becoming homeless.
12/31/2029 6th Cycle Continuous
In CY 2025, the City allocated ESG grant
funding to support agencies providing
essential services for individuals
experiencing homelessness or at risk of
homelessness. The following projects were
funded:

SAPD H.E.A.R.T Program (Santa Ana
Police Department): $56,885 to connect
individuals with homelessness resources,
including shelter and mental health
services through collaboration with the
County's PERT team.

Rapid Re-Housing (WISEPlace): $57,000
to provide shelter, case management, and
housing assistance for unaccompanied
homeless women, including those
recovering from trauma or substance
abuse.

Rapid Re-Housing (Volunteers of
America): $57,000 to provide flexible rental
assistance and housing support for
residents working toward stability.

Emergency Shelter (Covenant House):
$40,000 to operate a 20-bed, low barrier
emergency shelter in Anaheim in addition
to 24/7 access to the shelter and
wraparound services including case
management, meals, hygiene facilities,
medical care, and resource coordination.

HMIS (2-1-1 / United Way): $58,146 for
coordinating Homeless Management
Information S
ystem (HMIS) efforts and
Other 6
Housing Division Quarterly Reports
(provide updates on number served. Must
look at multiple reports to add up the right
quarters for the calendar year):
https://www.santa-ana.org/housing-division-
quarterly-reports/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-91 of 113

City Council
10 –
162
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

39. Supportive Services
B. Every five years, participate with other
local jurisdictions in the Orange County
ESG Collaborative to leverage funds and
ensure maximum impact. Re-evaluate and
participate in ESG Collaborative for the
next five-year period at the end of this
term.
12/31/2025 6th Cycle Completed
In CY 2025, the City continued its
participation in the Orange County ESG
Collaborative, working alongside
neighboring jurisdictions to leverage
Emergency Solutions Grant (ESG) funds
for maximum impact. Over the past five
years, this collaboration has allowed the
City to pool resources effectively,
strengthening efforts to address
homelessness and enhance services
across the region. Toward the end of CY
2024, the City participated in a regional
RFP that was issued by the Collaborative
for the selection of providers for the next
five years.

In CY 2025, the City collaborated to select
six (6) recipients for the RFP issued the
year before. The organizations that were
awarded included the Santa Ana Police
Department, WISEPlace, Volunteers of
America, Covenant House, United Way,
and Interval House
Other 6
Housing Division Quarterly Reports
(provide updates on number served. Must
look at multiple reports to add up the right
quarters for the calendar year):
https://www.santa-ana.org/housing-division-
quarterly-reports/

40. Senior Services
A. Support food distribution programs and
similar senior services. Provide a minimum
of $30,000 (proportionate to funding
available) to service providers that apply
for funding and are eligible under CDBG.
12/31/2029 6th Cycle In Progress
For the FY 2024-2026 CDBG funding
cycle, no organizations offering food
distribution programs applied for funding.

As a result, the City has not had the
opportunity to support such nonprofits.

However, the City remains committed to
supporting these programs and will
continue to advertise the funding
opportunity more widely to ensure that
eligible organizations are aware and have
the chance to apply in the future.

Other
Judson Brown, Housing Manager
[email protected]
(714) 667-2241

40. Senior Services
B. Support private and nonprofit entities to
match seniors in house-sharing
arrangements. Provide a minimum of
$30,000 (proportionate to funding
available) to service providers that apply
for funding and are eligible under CDBG.
12/31/2029 6th Cycle Not Yet Started
For the FY 2024-2026 CDBG funding
cycle, no organizations offering house-
sharing programs for seniors applied for
funding. As a result, the City has not had
the opportunity to support such nonprofits.

However, the City remains committed to
supporting these initiatives and will ensure
that the program is advertised more widely
to reach eligible organizations and
encourage applications in the future.

Other
Judson Brown, Housing Manager
[email protected]
(714) 667-2241
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-92 of 113

City Council
10 –
163
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

40. Senior Services C. The Ci ty’s PRCSA will continue to fund Meals on Wheels, a nonprofit organization
that provides healthy meals to seniors at
two City community centers. In addition,
the CDBG public service application is
released every two years to nonprofits to
provide public services to Santa Ana
residents that include services to seniors.

For FY 2022 and FY 2023, the CDBG
program awarded a total of $60,000 to
Working Wardrobes to address the
employment challenges faced by seniors
and will provide workforce development
services to seniors age 55 and over.
12/31/2029 6th Cycle Continuous
PRCSA has consistently funded and will
continue to fund Meals on Wheels to
support seniors at the Santa Ana Senior
Center and Southwest Senior Center by
ensuring access to healthy, nutritious
meals.

Other 9999.00
There were over 22,860 meals served over
the course of 2025 at Southwest Senior
Center and Santa Ana Senior Center for an
average of 95 meals per day for the
congregate meal progam.

Timothy Pagano, Deputy Parks, Recreation,
and Community Services Director
Phone: 714-571-4219
Email: [email protected]

41. Family Housing
A. Provide Housing Choice Vouchers to
extremely low-income and very low-income
families (see program No. 29).
12/31/2029 6th Cycle In Progress

1. In CY 2025, the Santa Ana Housing
Authority (SAHA) utilized more than
102.7% of the Annual Budget Authority
provided by HUD.

2. SAHA applied for new funding
opportunities and additional vouchers.

Specifically,
o In August 2025, SAHA received an
award of twenty-five (25) new Foster Youth
to Independence vouchers awarded under
the requirements of Notice PIH 2023-04.
o In December 2025, SAHA received
$312,475 in CY 2025 HAP Set-Aside funds
for our Mainstream Voucher Program.

3. Retained High Performer SEMAP status
as of the end of FYE June 30, 2025.

Other https://www.santa-ana.org/housing-authority-
general-resources/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-93 of 113

City Council
10 –
164
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

41. Family Housing
B. Provide financial assistance to support
the production and/or rehabilitation of
affordable housing for extremely low-, very
low-, and low-income large families (see
program No. 1).
12/31/2029 6th Cycle Continuous
Throughout 2025, the City continued to
support development of affordable housing
through various funding sources, including
Inclusionary Housing, HHAP, PBVs, and
LMIHAF. As of December 31, 2025, two
projects are under construction and one (1)
is in pre-development. In addition, one
project was completed during CY 2025:

Pre-Development
- Habitat for Humanity's 425 E. Wellington
Ave. project will convert a nine (9)-unit
rental property into affordable ownership
units, with $920,000 in Inclusionary
Housing funds allocated for down payment
assistance.

Washington Ave. project, funded by
Inclusionary Housing ($2,200,000),
involves new construction of six (6) single-
family homes for 80% AMI households.

Completed
Units 42
FY 2025-26 Q2 Housing Division Quarterly
Report. Please see pgs. 8-10:
https://www.santa-
ana.org/documents/housing-division-quarterly-
report-fy-2025-26-q2/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-94 of 113

City Council
10 –
165
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

41. Family Housing
C. Offer down payment assistance to
qualified low-income and moderate-income
families (see program No. 34).
12/31/2029 6th Cycle Continuous
During CY 2025, the City continued to
support low- and moderate-income
households through its My First Home
program, providing down payment
assistance loans of up to $120,000 for low-
income households and up to $80,000 for
moderate-income households. Funds ran
out at the beginning of CY 2025. Thus, the
City only approved two (2) applications.

However,
In CY 2025, the City continued to work with
Habitat for Humanity on the 425 E.

Wellington Ave. project, which was
allocated $920,000 in Inclusionary Housing
funds during CY 2024. Habitat for
Humanity will convert a nine (9)-unit rental
property into affordable ownership units,
with the $920,000 in Inclusionary Housing
funds allocated for down payment
assistance to low and moderate-income
households earning less than 120% of the
AMI.

Furthermore, the City applied for and was
awarded $4.9 million in CalHOME funding
to support up to 37 down payment
assistance applications over the next five
years.

Households 2
Housing Division Quarterly Reports (must
look at multiple reports to add up the right
quarters for the calendar year):
https://www.santa-ana.org/housing-division-
quarterly-reports/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-95 of 113

City Council
10 –
166
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

41. Family Housing
D. Encourage the development of larger
rental and ownership units for families,
including lower and moderate-income
families, through the selection criteria for
the RFP for Affordable Housing
Development (see program 2) that is
issued once a year. The objective is to
finance the development of at least one
multifamily affordable housing project per
year.
12/31/2029 6th Cycle Continuous
In CY 2025, the City continued to
encourage the development of larger
rental and ownership units for families,
including low- and moderate-income
households, through its annual RFP for
affordable housing. The focus remained on
projects offering three- and four-bedroom
units for large families and providing
additional services like childcare when
feasible. Recent project updates also
include:

Under Construction
Habitat for Humanity (1921 W. Washington
Ave.): This project will provide six (6)
ownership units, each with three bedrooms
and 2.5 bathrooms for low-income
households at 80% AMI. On July 16, 2024,
the City approved the Conditional Grant
Agreement and Density Bonus Agreement
for the development of this project. The
project is in the planning phase and
Units 15
FY 2025-26 Q2 Housing Division Quarterly
Report. Please see pgs. 8-9:
https://www.santa-
ana.org/documents/housing-division-quarterly-
report-fy-2025-26-q2/

42. Child Care Options A. Review and update regulations pertaining to day/childcare as part of the
Zoning Code Update (see program 18) to
ensure consistency with state laws and
consider incentives for co-locating
childcare facilities in affordable housing
projects or other alternatives if found to be
infeasible.
12/31/2026 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-96 of 113

City Council
10 –
167
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

42. Child Care Options
B. Continue funding organizations that help
address and meet the supportive service
needs of Santa Ana’s children.
12/31/2029 6th Cycle Continuous
The City approved funding for several
organizations in 2024 to support services
for Santa Ana’s children, including:
- America On Track offers mentorship,
STEM workshops, camps, and family
support for children of prisoners. ($34,860)
- Delhi Center in collaboration with UCI
provides leadership training for teens to
teach younger children about gang
prevention and safe choices. ($62,053)
- Girls Inc. of Orange County offers
academic and personal development,
leadership and workforce readiness, health
and well-being, and community advocacy
programs. ($34,860)
- MOMs OC offers prenatal and infant
home visits with health education and
mental health support. ($34,860)
- OCCTAC provides arts enrichment, youth
and family counseling, and crisis
intervention. ($34,860)
- Straight Talk Clinic offers mental health
services and counseling for low-income
residents, including children. ($34,860)
These programs help ensure children and
families in Santa Ana have access to vital
resources and support.

Other 6
2025-2029 Consolidated Plan/2025-2026
Action Plan. Please see p.2:
https://www.santa-
ana.org/?post_type=document&p=119368&pr
eview=true

42. Child Care Options
C. Issue a CDBG public service application
every two years to eligible nonprofit
organizations to provide public service
programs to Santa Ana residents that
include services for children and youth.
12/31/2029 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
A. Incorporate development and site
design standards in residential zones
through the Zoning Code Update (see
program 18) that offer flexibility to promote
innovative models of multigenerational
housing.
12/31/2026 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
B. Publish preapproved ADU prototype
plans to provide greater certainty and
quality in the development of such housing.
6/30/2022 6th Cycle Completed No Update for CY 2025. Other https://www.santa-ana.org/pre-approved-adu- plans/
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-97 of 113

City Council
10 –
168
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
C. Market the ADU program through a
dedicated web page on the City’s planning
website; provide downloadable educational
flyers in English, Spanish, and Vietnamese
that publicize the program.
6/30/2022 6th Cycle Completed
In CY 2025, the City disseminated social
media posts about the preapproved
program and portal and staff showcased
the program on TV to showcase the
program and webpage.

Other
Ricardo Soto, Planning Manager
[email protected]
(714) 667-2793

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
D. Pursue grant funding to assist lower-
and moderate-income homeowners to
construct ADUs.
12/31/2029 6th Cycle Continuous
In CY 2024, the City applied for HUD PRO
Housing funding to support an
Unpermitted Dwelling Unit Legalization
initiative, which aimed to assist lower- and
moderate-income homeowners in
legalizing unpermitted accessory dwelling
units (ADUs). This program would provide
financial and permitting assistance to help
homeowners bring their units into
compliance and rent them as affordable
housing through 15-year affordability
covenants.

In CY 2025, HUD decided not to fund the
City's program. Although the City did not
receive HUD PRO Housing funds, it
remains committed to securing additional
funding and exploring innovative solutions
to support the development of ADUs.

Other
Judson Brown, Housing Manager
[email protected]
(714) 667-2241

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
E. Study ADU plan review fees to seek
opportunities to reduce fees and costs of
developing ADUs.
12/31/2029 6th Cycle Continuous
Completed in 2023, the Miscellaneous Fee
Schedule was revised, reducing the
applicable fee from $2,609 to $1,701
(approximately one-third of the original
cost). In addition, a Pre-Approval ADU
Review Fee was established at a reduced
rate of $460.

As of 2025, these revisions remain in
effect with no updates.

Other
Pre-Apporved ADU Review Fee Ordinance
https://storage.googleapis.com/proudcity/sant
aanaca/uploads/2023/11/2023-071-ADU-App
-
Review-Fee-Preapproved-ADU-App-
Review_Compressed.pdf

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
F. Monitor the level of production of ADUs
every two years, and if production levels
fall below goals, take actions to increase
production or find suitable sites to
accommodate a shortfall within six months.
12/31/2029 6th Cycle Continuous
The City prepares and submits a Housing
Element Annual Progress Report and
monitors production of ADUs, which has
met and exceeded the City goals and
projections.

Other https://www.santa-ana.org/annual-progress-
report/

43. Multi-Generational
Housing and Accessory
Dwelling Units (ADUs)
G. Amend the ADU ordinance to comply
with state law and to incorporate best
practices.
12/31/2026 6th Cycle In Progress
The City's Comprehensive Zoning Code
Update project continued in 2025 with
stakeholder engagement and preparation
of the draft update for public review in
2026.

Other 1 santa-ana.org/zoning-code-update
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-98 of 113

City Council
10 –
169
3/3/2026

12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

44. Fair Housing
A. Ensure all City programs and activities
relating to housing and community
development are administered in a manner
that affirmatively furthers fair housing.
12/31/2029 6th Cycle Continuous
In CY 2025, the City ensured all housing
and community development programs
were administered to affirmatively further
fair housing. Every year, the City partners
with the Fair Housing Council of Orange
County (FHCOC) to provide a mandatory
fair housing training to all Housing
Authority and Housing Division staff
involved in housing program development
and implementation, ensuring compliance
with federal and state requirements. Due to
unexpected circumstances, the City was
unable to hold the meeting but is
continuing to partner with FHCOC to hold
the meeting in CY 2026.

Other
2025-2029 Consolidated Plan/2025-2026
Action Plan. Please see p.3:
https://www.santa-
ana.org/?post_type=document&p=119368&pr
eview=true

44. Fair Housing
B. Continue to provide CDBG funds on an
annual basis to a fair housing organization
to discourage unlawful practices, resolve
tenant/ landlord disputes, provide
education, and further equal housing
opportunities, including focused outreach
in R/ECAP and TCAC census tracts.
12/31/2029 6th Cycle Continuous
In CY 2025, the City allocated $70,000 in
CDBG funding to support the Fair Housing
Council of Orange County (FHCOC) in
delivering fair housing education,
landlord/tenant counseling, and
enforcement services to combat housing
discrimination. This funding helps ensure
Santa Ana residents—particularly those in
R/ECAP and TCAC census tracts—receive
guidance on their rights, protections, and
resources to address housing-related
concerns. By supporting administrative and
program staff, as well as service contracts,
the City remains committed to annually
funding fair housing initiatives that
discourage unlawful practices, resolve
tenant-landlord disputes, and promote
equal housing opportunities for all
residents.

Other 1
2025-2029 Consolidated Plan/2025-2026
Action Plan. Please see p.3:
https://www.santa-
ana.org/?post_type=document&p=119368&pr
eview=true

44. Fair Housing
C. Periodically prepare the Analysis of
Impediments to Fair Housing Choice to
identify, remove, and/or mitigate potential
impediments to fair housing in Santa Ana.
6/30/2025 6th Cycle Completed
The City completed the preparation of the
Analysis of Impediments to Fair Housing
Choice (AI) for the 2025-2029 period. This
analysis aims to identify and address
potential barriers to fair housing and
ensure compliance with federal and state
regulations.

Other 1
2025-2029 Orange County Regional
Assessment of Fair Housing:
https://ggcity.org/sites/default/files/orange-
county-25-29-regional-afh_final-3-14-25.pdf
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

44. Fair Housing
D. Hold annual small apartment-managers’
workshop to train and educate property
owners, HOAs, property managers, and
tenants on best practices in property
management, neighborhood safety, and
landlord/tenant responsibilities.
12/31/2029 6th Cycle Continuous
The Rent Stabilization Ordinance Team
held three public workshops in June 10,
18, and 26 of 2025 for apartment owners
and property management staff to provide
education on the City's Rent Stabilization
and Just Cause Eviction Ordinance. These
workshops covered key requirements of
the ordinance, including just cause eviction
stipulations, outlining the responsibilities of
both tenants and landlords. By hosting
these sessions, the City aimed to promote
best practices in property management,
enhance neighborhood stability, and
ensure compliance with local rental
regulations.

Meetings 3 Rent https://www.santa-
ana.org/departments/rent-stabilization/

44. Fair Housing
E. Partner with legal assistance
organizations to provide legal clinics for
tenants on tenants’ rights and recourse for
intimidation and unjust evictions.
12/31/2029 6th Cycle Continuous
In 2025, the City utilized $70,000 of its
CDBG funding to support the Fair Housing
Council of Orange County (FHCOC) in
providing fair housing education,
landlord/tenant counseling, and
enforcement services to combat housing
discrimination. This program ensures that
Santa Ana residents receive guidance on
their rights and protections, with funding
supporting administrative and program
staff, as well as service contracts. As part
of the City’s commitment to advancing fair
housing, these efforts align with CDBG
funding requirements.

Additionally, the City’s Rent Stabilization
Team partners with Community Legal Aid
SoCal to assist tenants with rent
stabilization and just cause eviction issues,
further strengthening tenant protections
and access to legal resources.

Other 2
2025-2029 Consolidated Plan/2025-2026
Action Plan. Please see p.3:
https://www.santa-
ana.org/?post_type=document&p=119368&pr
eview=true
Rent Stabilization Ordinance Community
Resources:
https://www.santa-ana.org/rent-stabilization-
ordinance-community-resources/

44. Fair Housing
F. Provide a mandatory fair housing
training to all Housing Authority and
Housing Division staff involved in the
development, provision, or implementation
of housing programs.
12/31/2029 6th Cycle Continuous
In August 2024, a mandatory fair housing
training was provided to all Housing
Authority and Housing Division staff
involved in the development, provision, or
implementation of housing programs.

There were no trainings in 2025.

Meetings
Judson Brown, Housing Manager
[email protected]
(714) 667-2241

45. Reducing Second-Hand
Smoke
A. Conduct education efforts in concert
with stakeholders and partners in the
community.
12/31/2029 6th Cycle Not Yet Started No Update for CY 2025. Other N/A 2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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12 3 4 56 7 8 9
Name of Program Objective
Projected
Completion Date
in Housing
Element
Applicable Cycle Status of Program
Implementation Program Implementation Details Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing Programs Progress Report
Table D
Program Implementation Status pursuant to GC Section 65583

45. Reducing Second-Hand
Smoke
B. Explore a smoke-free ordinance in
multifamily housing in Santa Ana. If
determined to be feasible, include
ordinance along with Zoning Code Update
(see Program 18).
12/31/2029 6th Cycle Not Yet Started No Update for CY 2025. Other N/A

45. Reducing Second-Hand
Smoke
C. Continue to issue the CDBG public
service application every two years to
eligible nonprofit organizations to provide
public service programs to Santa Ana
residents that include health education
services to teens and adults.
12/31/2029 6th Cycle Continuous
In 2024, the City awarded the CDBG
Public Service grants for FY 2024-2026,
offering eligible non-profit organizations
with much-needed funding. One of the
awardees included Community Health
Initiative Orange County (CHIOC) to
support Santa Ana residents in accessing
health and social service programs.

CHIOC received $34,860 for FY 2025-26
activities. CHIOC provides outreach,
education, enrollment, and case
management services to vulnerable
populations, ensuring they acquire, retain,
and effectively utilize community
resources.

Other
2025-2029 Consolidated Plan/2025-2026
Action Plan. Please see p.2:
https://www.santa-
ana.org/?post_type=document&p=119368&pr
eview=true
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Period 6th Cycle 10/15/2021 - 10/15/2029
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
34 APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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For detailed reporting requirements, see the
chcklist here:

Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+
TOTAL
UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preserva tion, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) ar e considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) 2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an
optional field
Reporting
Period 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Notes
23 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Total Moderate Income
Units Converted from
Above Moderate
Date
Converted Notes
Summary Row: Start Data Entry Below 00 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana
Reporting
Period 2025
(Jan. 1 - Dec.
31)
Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
23 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Realistic
Capacity
Identified in
the Housing
Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting
year.
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
12 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
003-122-25 2101 N. Spurgeon St Vacant 0 Surplus Land 0.64 Source: CDA 405-262-25 917 N. Bristol St Vacant 0 Surplus Land 0.21 Source: PWA 405-262-26 921 N Bristol St Vacant 0 Surplus Land 0.11 Source: PWA 405-262-27 1003 N. Bristol St Vacant 0 Surplus Land 0.18 Source: PWA 405-262-28 1003 N. Bristol St Vacant 0 Surplus Land 0.15 Source: PWA 405-262-29 1005 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-262-30 1009 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-262-31 1015 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-262-32 1019 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-262-33 1023 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-274-09 1027 N. Bristol St Vacant 0 Surplus Land 0.14 Source: PWA 405-274-10 1111 N. Bristol St Vacant 0 Surplus Land 0.67 Source: PWA 405-274-11 1221 N. Bristol St Vacant 0 Surplus Land 0.06 Source: PWA 405-274-12 1221 N. Bristol St Vacant 0 Surplus Land 0.1 Source: PWA 405-274-13 1221 N. Bristol St Vacant 0 Surplus Land 0.12 Source: PWA 004-121-18 1301 W. 10th St Vacant 0 Exempt Surplus
Land 0.03 Source: PWA
004-121-12 1307 W. 10th St Vacant 0 Exempt Surplus
Land 0.12 Source: PWA
015-194-36 2231 S Bristol St Vacant 0 Surplus Land 0.1 Source: PWA 015-194-29 2227 S Bristol St Vacant 0 Surplus Land 0.1 Source: PWA 015-294-28 2223 S Bristol St Vacant 0 Surplus Land 0.1 Source: PWA 015-194-39 2219 S Bristol St Vacant 0 Surplus Land 0.1 Source: PWA 015-194-38 2215 S Bristol St Vacant 0 Surplus Land 0.11 Source: PWA 015-194-25 2209 S Bristol St Vacant 0 Surplus Land 0.11 Source: PWA 015-194-24 2205 S Bristol St Vacant 0 Surplus Land 0.12 Source: PWA 015-194-23 2201 S Bristol St Vacant 0 Surplus Land 0.12 Source: PWA 015-194-21 2115 S Bristol St Vacant 0 Surplus Land 0.35 Source: PWA NOTE: This table must contain an inventory
of ALL surplus/excess lands the reporting
jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
B-106 of 113

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015-194-41 2109 S Bristol St Vacant 0 Surplus Land 0.22 Source: PWA 015-194-17 2101 S Bristol St Vacant 0 Surplus Land 0.11 Source: PWA 408-471-06 2240 S Bristol St Vacant 0 Exempt Surplus
Land 0.43 Source: PWA
408-336-17 2040 S Bristol St Vacant 0 Exempt Surplus
Land 0.16 Source: PWA
408-471-01 2102 S Bristol St Vacant 0 Exempt Surplus
Land 0.22 Source: PWA
016-031-37 124 E Warner Ave Vacant 0 Exempt Surplus
Land 0.18 Source: PWA
016-031-32 128 E Warner Ave Vacant 0 Exempt Surplus
Land 0.16 Source: PWA
403-141-08 2245 S Main St Vacant 0 Exempt Surplus
Land 0.2 Source: PWA
403-142-14 209 E Warner Ave Vacant 0 Exempt Surplus
Land 0.08 Source: PWA
403-142-15 215 E Warner Ave Vacant 0 Exempt Surplus
Land 0.09 Source: PWA
403-142-16 219 E Warner Ave Vacant 0 Exempt Surplus
Land 0.09 Source: PWA
403-143-13 309 E Warner Ave Vacant 0 Exempt Surplus
Land 0.07 Source: PWA
403-143-14 315 E Warner Ave Vacant 0 Exempt Surplus
Land 0.07 Source: PWA
016-035-01 402 E Warner Ave Vacant 0 Exempt Surplus
Land 0.09 Source: PWA
016-103-23 705 E Warner Ave Vacant 0 Exempt Surplus
Land 0.24 Source: PWA
016-103-22 2245 Kilson Dr Vacant 0 Exempt Surplus
Land 0.08 Source: PWA
016-104-21 809 E Warner Ave Vacant 0 Exempt Surplus
Land 0.08 Source: PWA
016-104-29 2244 S Halladay St Vacant 0 Exempt Surplus
Land 0.08 Source: PWA
016-105-19 2245 S Halladay St Vacant 0 Exempt Surplus
Land 0.06 Source: PWA
016-105-20 905 E Warner Ave Vacant 0 Exempt Surplus
Land 0.06 Source: PWA
016-105-21 909 E Warner Ave Vacant 0 Exempt Surplus
Land 0.07 Source: PWA
398-492-14 823 E 1st St Vacant 0 Exempt Surplus
Land 0.1 Source: PWA
398-453-05 1214 E 3rd St Vacant 0 Exempt Surplus
Land 0.1 Source: PWA
398-453-06 202 N Grand Ave Vacant 0 Exempt Surplus
Land 0.4 Source: PWA
099-224-38 5221 W 1st St Vacant 0 Exempt Surplus
Land 0.13 Source: PWA
099-224-39 5225 W 1st St Vacant 0 Exempt Surplus
Land 0.13 Source: PWA
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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007-203-24 1503 W 1st St Vacant 0 Exempt Surplus
Land 0.09 Source: PWA
099-224-33 114 N Euclid St Vacant 0 Exempt Surplus
Land 0.11 Source: PWA
398-385-03 1222 E 4th Vacant 0 Exempt Surplus
Land 0.14 Source: PWA
398-385-04 1225 E 4th St Vacant 0 Exempt Surplus
Land 0.07 Source: PWA
398-385-05 1221 E 3rd St Vacant 0 Exempt Surplus
Land 0.08 Source: PWA
013-053-32 1441 . Magnolia Ave Vacant 0 Exempt Surplus
Land 0.12 Source: PWA
013-053-33 1442 S. Baker St. Vacant 0 Exempt Surplus
Land 0.06 Source: PWA
013-052-27 1441 S. Baker St. Vacant 0 Exempt Surplus
Land 0.01 Source: PWA
013-052-28 1442 S. Rosewood Ave. Vacant 0 Exempt Surplus Land 0.01 Source: PWA
013-123-25 1434 S. Towner St. Vacant 0 Exempt Surplus
Land 0.03 Source: PWA
013-124-23 1435 S. Towner St. Vacant 0 Exempt Surplus
Land 0.04 Source: PWA
013-124-24 1434 S. Lowell St. Vacant 0 Exempt Surplus
Land 0.03 Source: PWA
013-121-25 1435 S. Lowell St. Vacant 0 Exempt Surplus
Land 0.04 Source: PWA
002-131-57 2337 N. Riverside Dr. Vacant 0 Exempt Surplus Land 0.05 Source: PWA
008-084-10 1102 W. 5th St. Vacant 0 Exempt Surplus
Land 0.05 Source: PWA
398-236-01 621 N. Spurgeon St. Vacant 0 Exempt Surplus
Land 0.03 Source: PWA
405-121-06 801 N. English St. Vacant 0 Exempt Surplus
Land 0.09 Source: PWA
109-092-61 1209 S. Sullivan St. Vacant 0 Exempt Surplus Land 0.07 Source: PWA
109-121-23 2201 W. La Verne Ave. Vacant 0 Exempt Surplus Land 0.04 Source: PWA
398-381-09 414 N. Santa Fe St. Vacant 0 Exempt Surplus
Land 0.04 Source: PWA
403-121-30 1730 S. Grand Ave. Vacant 0 Exempt Surplus
Land 0.01 Source: PWA
144-303-04 3706 W. Camille St. Vacant 0 Exempt Surplus
Land 0.01 Source: PWA
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle
10/15/2021 - 10/15/2029
Project Type Date
Units
(Beds/Student
Capacity) Granted
Notes
23 56
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SH - Student
Housing)
Date
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Total Additional
Beds Created Due
to Density Bonus
Notes
Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS
ONLY. This table only needs to be completed if there
were student housing projects WITH a density bonus
approved pursuant to Government
Code65915(b)(1)(F)
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2025 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
YesDoes the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.
https://www.santa-ana.org/documents/local-resident-preference-ordinance/ 2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Size Notes
34 APN Street Address/Intersection Date of
Designation
Designation
Level
Historic Site
Period
Areas of
Significance
Parcel Size (in
acres) Notes
Summary Row:
001-176-01 2301 N Westwood Ave 3/6/2025 Local 1900 to Present Architecture 0.29 405-284-13 1001 N Olive St 6/4/2025 Local 1900 to Present Architecture 0.12 405-284-11 1011 N Olive St 6/4/2025 Local 1900 to Present Architecture 0.13 003-081-12 2429 N Poinsettia 7/9/2025 Local 1900 to Present Architecture 0.18 003-031-06 2556 N Valencia St 9/23/2025 Local 1900 to Present Architecture 0.17 405-272-02 1412 N Louise St 9/23/2025 Local 1900 to Present Architecture 0.17 002-064-20 2402 N Riverside Dr 9/23/2025 Local 1900 to Present Architecture 0.18 002-123-18 433 W Santa Clara Ave 9/23/2025 Local 1900 to Present Architecture 0.37 Historical Resources
Parcel Identifier
1 Designation
2 NOTE: This table needs to be completed with any sites within your jurisdiction that were newly added to a National, State, or Local register of historic places within the reporting year. If none, leave blank.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table L
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Jurisdiction Santa Ana
Reporting Year 2025 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
Housing Element Update $148,565.75 $148,565.75
Local
General
Fund
Zoning Code Update $570,505.45 $570,505.45
Local
General
Fund
Overall Administration $30,928.80 $30,928.80
Local
General
Fund
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 8
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 6
Non-Deed Restricted 0
147
161
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 5
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Acutely Low
Extremely Low
Acutely Low
Extremely Low

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
750,000.00$
Task Status
Completed
Completed
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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Non-Deed Restricted 76
Deed Restricted 0
Non-Deed Restricted 101
Deed Restricted 6
Non-Deed Restricted 67
61 316
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 47
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 41
Deed Restricted 24
Non-Deed Restricted 80
Deed Restricted 0
Non-Deed Restricted 44
638
874
Moderate
Above Moderate
Total Units
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Acutely Low
Extremely Low
2025 General Plan Annual Progress Report
Attachment B
Housing Element Annual Progress Report
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A-1

Attachment C – Housing Successor Annual Report
C-1

City Council
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3/3/2026

HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25

HOUSING SUCCESSOR ANNUAL REPORT

REGARDING THE

LOW AND MODERATE INCOME HOUSING ASSET FUND
FOR FISCAL YEAR 2024-2025

PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34176.1(f)

FOR THE

HOUSING AUTHORITY OF THE CITY OF SANTA ANA
This Hou
sing Successor Annual Report (Report) regarding the Low and Moderate Income Housing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f) and is dated as of January 20, 2026. This Report sets forth certain details of the Housing Authority of the City of Santa Ana (Housing Successor) activities during Fiscal Year 2024-2025 (Fiscal Year). The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (Dissolution Law).

The following Report is based upon information prepared by Housing Successor staff and information contained within the independent financial audit of the Low and Moderate Income Housing Asset Fund, as incorporated in the City of Santa Ana’s Annual Comprehensive Financial Report (ACFR) for Fiscal Year 2024-2025 (Fiscal Year) as prepared by CliftonLarsonAllen LLP (Audit), which Audit is separate from this annual summary Report; further, this Report conforms with and is organized into sections I. through XII., inclusive, pursuant to Section 34176.1(f) of the Dissolution Law:

I. Amount Deposited into LMIHAF: This section provides the total amount of funds deposited into the LMIHAF during the Fiscal Year. Any amounts deposited for items listed on the Recognized Obligation Payment Schedule (ROPS) must be distinguished from the other amounts deposited.

II. Ending Balance of LMIHAF: This section provides a statement of the balance in the LMIHAF as of the close of the Fiscal Year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited.

III. Description of Expenditures from LMIHAF: This section provides a description of the expenditures made from the LMIHAF during the Fiscal Year. The expenditures are to be categorized.

IV. Statutory Value of Assets Owned by Housing Successor: This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts.
2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 V. Description of Transfers: This section describes transfers, if any, to another housing successor agency made in previous Fiscal Year(s), including whether the funds are unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing.

VI. Project Descriptions: This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project.

VII. Status of Compliance with Section 33334.16: This section provides a status update on compliance with Section 33334.16 for interests in real property acquired by the former redevelopment agency prior to February 1, 2012. For interests in real property acquired on or after February 1, 2012, provide a status update on the project.

VIII. Description of Outstanding Obligations under Section 33413: This section describes the outstanding inclusionary and replacement housing obligations, if any, under Section 33413 that remained outstanding prior to dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor’s progress in meeting those prior obligations, if any, of the former redevelopment agency and how the Housing Successor’s plans to meet unmet obligations, if any.

IX. Income Test: This section provides the information required by Section 34176.1(a)(3)(B), or a description of expenditures by income restriction for five year period, with the time period beginning January 1, 2014 and whether the statutory thresholds have been met. Information is provided covering the period of July 1, 2020 – June 30, 2025.

X. Senior Housing Test: This section provides the percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former redevelopment Agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and its host jurisdiction within the same time period. For this Report the ten-year period reviewed is January 1, 2015 to December 31, 2024.

XI. Excess Surplus Test: This section provides the amount of excess surplus in the LMIHAF, if any, and the length of time that the Housing Successor has had excess surplus, and the Housing Successor’s plan for eliminating the excess surplus.

XII. Inventory of Homeownership Units: This section provides an inventory of homeownership units assisted by the former redevelopment agency or the Housing Successor that are subject to covenants or restrictions or to an adopted program that 2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 protects the former redevelopment agency’s investment of moneys from the Low and Moderate Income Housing Fund pursuant to Section 33334.3(f).

This Report is to be provided to the Housing Successor’s governing body by December 31, 2025. However, the final audit opinion was not completed in time to be included in the December City Council meeting, which delayed the presentation of this report to January. In addition, this Report and the former redevelopment agency’s pre-dissolution Implementation Plans are to be made available to the public on the City’s website (https://www.santa- ana.org/successor-agency-oversight-board/ .)
I. AM

OUNT DEPOSITED INTO LMIHAF
A to
tal of $305,772 was deposited into the LMIHAF during the Fiscal Year. Of the total funds deposited into the LMIHAF, a total of $0 was held for items listed on the ROPS.

II. E

NDING BALANCE OF LMIHAF
At the close of the Fiscal Year, the ending balance in the LMIHAF was $4,134,871 of which $0 is held for items listed on the ROPS.

III. D

ESCRIPTION OF EXPENDITURES FROM LMIHAF
The following is a description of expenditures from the LMIHAF by category:

FY 2024/25
Monitoring & Administration Expenditures $ 300,726
Homeless Prevention and Rapid Rehousing Services Expenditures $0 Housing Development Expenditures
Expenditures on Moderate Income Units $0
 Expenditures on Low Income Units $0
 Expenditures on Very-Low Income Units $0
 Expenditures on Extremely-Low Income Units $0
 Total Housing Development Expenditures $0
Total LMIHAF Expenditures in Fiscal Year $ 300,726
IV. ST

ATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR IN LMIHAF Under the Dissolution Law and for purposes of this Report, the “statutory value of real property” means the value of properties formerly held by the former redevelopment agency as listed on the housing asset transfer schedule approved by the Department of Finance as listed in such schedule under Section 34176(a)(2), the value of the properties transferred to the Housing Successor pursuant to Section 34181(f), and the purchase price of property(ies) purchased by 2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 the Housing Successor. Further, the value of loans and grants receivable is included in these reported assets held in the LMIHAF.

The following provides the statutory value of assets owned by the Housing Successor.

As of End of
Fiscal Year
Statutory Value of Real Property Owned by Housing Authority $ 75,000 Value of Loans and Grants Receivable $ 22,566,387
Total Value of Housing Successor Assets $ 22,641,387
V. DE

SCRIPTION OF TRANSFERS
The Housing Successor did not make any LMIHAF transfers to other Housing Successor(s) under Section 34176.1(c)(2) during the Fiscal Year.

VI
. PROJECT DESCRIPTIONS
The following is a description of project(s) for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS as well as the status of the project(s):

Project Name Status of Project
N/A All former projects on the ROPS have been
completed.

V
II. STATUS OF COMPLIANCE WITH SECTION 33334.16
Section 34176.1 provides that Section 33334.16 does not apply to interests in real property acquired by the Housing Successor on or after February 1, 2012; however, this Report presents a status update on the project related to such real property.

With respect to interests in real property acquired by the former redevelopment agency prior to February 1, 2012, the time periods described in Section 33334.16 shall be deemed to have commenced on the date that the Department of Finance approved the property as a housing asset in the LMIHAF; thus, as to real property acquired by the former redevelopment agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date the DOF approved such property as a housing asset. 2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 T
he following provides a status update on the real property or properties housing asset(s) that were acquired prior to February 1, 2012 and compliance with five-year period:

Address of Property
Date of
Acquisition
Deadline to
Initiate
Development
Activity
Status of Housing Successor
Activity
Remnant parcels at
Spurgeon & E. 22nd
St.
10/30/2002 2/14/2018
This remnant parcel has been
included in Request for Proposals
(“RFP”) # 18-056 issued on July 2,
2018; RFP # 19-063 issued on July
3, 2019; RFP # 21-136 issued on
December 8, 2021; and RFP # 23-
156 issued on October 19, 2023.

All of the RFPs have been issued
for the development of affordable
housing on this parcel. There
were no viable proposals on this
property.
801, 809 & 809 ½ E.

Santa Ana Blvd. 7/29/2009 2/14/2018
On December 7, 2021, the Housing
Authority entered into a 99-year
Ground Lease with Shelter
Providers of Orange County, Inc.

DBA HomeAid Orange County for
the development of the FX
Residences, a multifamily
affordable housing project with 16
units for people experiencing
homelessness. In October 2022,
the developer closed on their
construction loan financing and a
groundbreaking ceremony was
held in June 2023. Construction
was completed in April 2025.
2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 Address of Property
Date of
Acquisition
Deadline to
Initiate
Development
Activity
Status of Housing Successor
Activity
826 N. Lacy 7/29/2009 2/14/2018
On November 17, 2020, the
Housing Authority entered into a
99-year Ground Lease for the
development of two (2) affordable
homeownership opportunities for
moderate income families. In
August 2022, Habitat held a
groundbreaking ceremony and
obtained all building permits to
commence construction. The
construction was completed in
November 2023 and both homes
have been sold to income
qualified families.
1126 & 1146
Washington 9/5/2007 2/14/2018
On July 25, 2022, the Housing
Authority entered into a 65-year
Ground Lease with Washington
Santa Ana Housing Partners, L.P.
for the development of the
Crossroads at Washington, a
multifamily affordable housing
project with 86 units for extremely
low-income families.

Construction was completed in
October 2024.

T
he following provides a status update on the project(s) for property or properties that have been acquired by the Housing Successor using LMIHAF on or after February 1, 2012:

Address of Property
Date of
Acquisition
Deadline to
Initiate
Development
Activity
Status of Housing Successor
Activity
N/A
2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 VIII. DESCRIPTION OF OUTSTANDING OBLIGATIONS PURSUANT TO SECTION 33413 Replacement Housing: According to the FY 2010 – FY 2015 Implementation Plan for the former redevelopment agency, the following replacement housing obligations were transferred to the Housing Successor:

One (1) very-low income five-bedroom unit was removed in 2005. The replacement housing obligation transferred to the Housing Successor was fulfilled in a previous fiscal year with the WBBB project that accommodated a five-bedroom unit within the site.

At the end of Fiscal Year 2022-2023, the Housing Successor has met all replacement housing obligations transferred from the former redevelopment agency.

Inclusionary/Production Housing. According to the FY 2010 – FY 2015 Implementation Plan for the former redevelopment agency, no Section 33413(b) inclusionary/production housing obligations were transferred to the Housing Successor. The former redevelopment agency’s Implementation Plans are posted on the City’s website at https://www.santa-ana.or g/successor- agency-oversight-board/
IX. EXTREMELY- LOW INCOME TEST
Section 34176.1(a)(3)(B) requires that the Housing Successor must require at least 30% of the LMIHAF to be expended for development of rental housing affordable to and occupied by households earning 30% or less of the AMI. If the Housing Successor fails to comply with the Extremely-Low Income requirement in any five-year report, then the Housing Successor must ensure that at least 50% of the funds remaining in the LMIHAF be expended in each fiscal year following the latest fiscal year following the report on households earning 30% or less of the AMI until the Housing Successor demonstrates compliance with the Extremely-Low Income requirement.

T
his information below is for the period of July 1, 2020 – June 30, 2025:

AMI FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Totals 80% - 120% $0 $0 $0 $0 $0 $0
50% - 80% $16,632 $0 $0 $0 $0 $16,632
30% - 50% $26,867 $0 $0 $0 $0 $26,867
0% - 30% $43,499 $0 $0 $1,491,252 $0 $1,534,751
Totals $86,998 $0 $0 $1,491,252 $0 $1,578,250
% of Funds
Expended on 30%
or Less of AMI

50.00% 0.00% 0.00% 100.00% 0.00% 97.24%
2025 General Plan Annual Progress Report
Attachment C
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 X. SENIOR HOUSING TEST
The Housing Successor is to calculate the percentage of units of deed-restricted rental housing restricted to seniors and assisted by the Housing Successor, the former redevelopment agency and/or the City within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted by the Housing Successor, the former redevelopment agency and/or City within the same time period. If this percentage exceeds 50%, then the Housing Successor cannot expend future funds in the LMIHAF to assist additional senior housing units until the Housing Successor or City assists and construction has commenced on a number of restricted rental units that is equal to 50% of the total amount of deed-restricted rental units.

The following provides the Housing Successor’s Senior Housing Test for the 10 year period of FY 15-16 to FY 24-25:

Senior Housing Test 1/1/2015– 12/31/2024
# of Assisted Senior Rental Units 0
# of Total Assisted Rental Units 0
Senior Housing Percentage 0%
XI
. EXCESS SURPLUS TEST
Excess Surplus is defined in Section 34176.1(d) as an unencumbered amount in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor’s preceding four Fiscal Years, whichever is greater.

The following provides the Excess Surplus test for the preceding four Fiscal Years:

FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
Beginning Balance $26,417,704 $27,246,424 $27,621,931 $26,737,288 Add: Deposits $1,246,112 $483,734 $317,160 $305,772
(Less) Expenditures $417,392 $108,227 $1,201,803 $251,374 Ending Balance $27,246,424 $27,621,931 $26,737,288 $26,791,686 2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 The LMIHAF has an Excess Surplus. (Refer to calculation below.) X
II. INVENTORY OF HOMEOWNERSHIP UNITS
(A) As of June 30, 2025, there was a total of 53 homeownership units and 912 rental units subject to covenants or restrictions. Of this total, all 965 units had a
ffordability restrictions.
(B) During FY 2023-24, one (1) single family unit was lost to the portfolio as the bor
rowers paid off the loans earlier than the original maturity date. 2025 General Plan Annual Progress Report
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HOUSING AUTHORITY OF THE CITY OF SANTA ANA – FY 2024/25 (C) There were no funds returned to the Housing Successor as part of an adopted program that protects the former redevelopment agency’s investment of moneys from the former Low and Moderate Income Housing Fund in FY 2024-25. (D) The Housing Authority of the City of Santa Ana has not contracted with any outside entity for the management of the units.
2025 General Plan Annual Progress Report
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Finance and Management Services
www.santa-ana.org/finance
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Citywide Uniform Rental and Workplace Solutions Services

AGENDA TITLE
Agreement with Cintas Corporation No. 3 for Uniform Rental and Workplace Solutions Services (Specification No. 25-035) (General Fund & Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Cintas Corporation No. 3 to provide Uniform Rental and Workplace Solution Services in an amount not to exceed $858,000 for a term beginning March 3, 2026, and expiring March 2, 2028, with provisions for three (3), one-year extensions (Agreement A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Purchasing Division establishes annual Citywide agreements with vendors that provide goods and services required by multiple City departments on a recurring basis.

In accordance with the City’s general employee Memorandum of Understanding, clean uniforms are provided to all employees who are required by the City to wear uniforms according to their job classification. Additionally, safety mats are highly encouraged in heavy traffic areas of City Hall and other City owned locations in order to minimize any potential risk of fall and injury. The rental and workplace solutions provided by Cintas Corporation includes the weekly laundering of garments and safety mats, along with pick- up and drop-off services.

Santa Ana Ordinance No. NS-3041 authorizes the City to purchase contracts from any public agency utilizing a competitive bid process. Omnia, a cooperative government purchasing agency, awarded a contract to Cintas Corporation (Contract No. 001299) for uniform rental and workplace solutions as a result of open, competitive bidding, and meets the City’s requirements. Staff researched available procurement options and product offerings in the market and determined that the uniform rental and workplace solutions provided by Cintas Corporation ensures City staff with guaranteed weekly uniform and safety mat cleaning services, along with a high level of customer service.

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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding is available in the current FY 2025-26 budget. The agreement covers two years and includes up to three, one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year allocation; subsequent years are anticipated to follow a similar breakdown plus allotted escalation per the master agreement.

Department / Division Account Amount
CDA - Parking Meter Services 02718131-62300 $925
FMSA - Treasury Customer Services 01110130-63001 $1,000 POL – Police Department 01114403-62300 $40,000
PRCSA - Santa Ana Zoo Maintenance 01113220-62300 $1,710 PRCSA - Santa Ana Zoo Animal Care 01113220-62300 $6,155 PWA - Building Maintenance Custodial Services 07317101-63001 $3,696 PWA - Building Maintenance Services 07317100-63001 $5,782 PWA - Fleet Equipment Maintenance Garage
Operations 07517100-62300 $9,200
PWA - Maintenance Services Graffiti Abatement
Service Enhancements 01117642-63001 $575
PWA - Maintenance Services Tree Service
Enhancements 01117643-63001 $8,050
PWA - Maintenance Service Enhancements 01117017-63001 $2,760 PWA - Maintenance Services
Environment/Sanitation 06817640-63001 $1,495
PWA - Maintenance Services Roadway Cleaning 06817641-63001 $8,050 PWA - Parks Maintenance Service Enhancements 01117651-63001 $17,500 PWA - Water Resources Sanitary Sewer Services 05617640-62300 $9,500 PWA - Water Resources Water Utility Water
Production and Supply 06017640-62300 $9,500
PWA - Water Resources Water System
Maintenance 06017641-62300 $9,500
PWA - Water Resources Water Quality 06017644-62300 $9,000 PWA - Water Resources Water Admin and
Engineering 06017645-63001 $2,500
PWA - Water Resources Water Meter Services 06017646-62300 $9,000 Total $155,898

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EXHIBIT(S)

1. Agreement with Cintas Corporation No. 3 (A-2026-XXX)

2. Cooperative agreement with Cintas Corporation
Submitted By: Alexander Trinidad, Executive Director Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager

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#2037350v1

AGREEMENT FOR UNIFORM AND FLOOR MAT RENTAL AND CLEANING BETWEEN CINTAS CORPORATION NO. 3 AND

CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this 3rd day of March , 2026 by and between Cintas Corporation No. 3, a Nevada corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of renting out City uniforms and safety floor mats for high traffic areas within the City, and laundering services for these uniforms and safety floor mats. The rental and workplace solutions provided by Contractor includes the weekly laundering of garments and safety mats, and pick-up and drop-off services.

B. Contractor represents that Contractor is able and willing to provide such services to the City.

C. In under taking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work requir ed to fully and adequately complete the services described and set forth in Scope of Services and Pricing Chart- Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Scope of Services and Pricing Chart - Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed $858,000.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required EXHIBIT 1

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#2037350v1
documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with finan cial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above for a two (2) year term with the option for the City to grant up to three 1-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationsh ip, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other doc uments or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.

Contractor represents an d warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

6. INSURANCE (Subject to revision per RMD requirements) Contractor shall procure and maintain for the duration of the Agreement the following insurance coverage:

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MINIMUM SCOPE OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1) with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. The requirement can be waived if Contractor has no employees
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City but only with respect to Contractor’s indemnity obligations.

3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it but only with respect to Contractor’s indemnity obligations.

4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with re spect to the insurer’s limits of liability.

5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or

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materially changed except after thirty (30) days prior written notice to City for policy cancellation or non-renewal due to non-payment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of S anta Ana, Attention: Executive Director, Finance and Management Services Agency , 20 Civic Center Plaza, M-17, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause ) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive D ate must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.

Subcontractors
Contractor shall require and verify that all sub -contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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7. INDEMNIFICATION

Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, to the extent caused by the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement . This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

8. INTELLECTUAL PROPERTY INDEMNIFICATION

Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

9. RECORDS

Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

10. CONFIDENTIALITY

If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered

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#2037350v1
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE

Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION

Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT

This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

15. TERMINATION

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This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the C ity unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER

No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE

This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of Californi a. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES

Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Californ ia, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE

Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

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To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956

With courtesy copies to:

Executive Director,
Finance and Management Services Agency
City of Santa Ana
20 Civic Center Plaza (M-17)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-6956

To Contractor:

Attn: Amanda Smith
Government Account Manager
Cintas Corporation No. 3
14792 Franklin Avenue
Tustin, CA, 92780

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communicatio n shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first

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above written.

ATTEST: CITY OF SANTA ANA

Jennifer L. Hall Alvaro Nuñez
City Clerk City Manager

APPROVED AS TO FORM:

SONIA R. CARVALHO CINTAS CORPORATION NO. 3:

City Attorney

By:

Andrea Garcia-Miller Name:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL:

Alexander Trinidad
Executive Director
Finance and Management Services Agency

Amanda Smith
Government Account Manager
Alexander Trinidad (Feb 19, 2026 09:13:54 PST)

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EXHIBIT A

SCOPE OF SERVICES AND PRICING CHART

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EXHIBIT A

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EXHIBIT A

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EXHIBIT A

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Material Group Material Number Material Desc. Usage Code Frequency Price List Price Facility Services X1917 3X5 WELLNESS AF MAT ONYX Rental Weekly $3.096 Facility Services X1917 3X5 WELLNESS AF MAT ONYX Lost/Replacement $260.991 Apparel X23390 LADIES COMFORTFLEX PRO PANT Rental Weekly $0.175 Apparel X23390 LADIES COMFORTFLEX PRO PANT Lost/Replacement $0.728 Apparel X259 MENS PROKNIT NG SHIRTS Rental Weekly $0.247 Apparel X259 MENS PROKNIT NG SHIRTS Lost/Replacement $26.883 Apparel X259 MENS PROKNIT NG SHIRTS Charge Weekly $1.810 Apparel X270 MENS CARGO PANTS Rental Weekly $0.369
Apparel X270 MENS CARGO PANTS Lost/Replacement $31.491
Apparel X270 MENS CARGO PANTS Charge Weekly $1.579
Apparel X273 CINTAS WRINKLEFREE SHIRT Rental Weekly $0.280 Apparel X273 CINTAS WRINKLEFREE SHIRT Lost/Replacement $27.758 Apparel X273 CINTAS WRINKLEFREE SHIRT Charge Weekly $1.579 Apparel X275 MENS SNAG RESISTANT MM POLO Rental Weekly $0.391 Apparel X275 MENS SNAG RESISTANT MM POLO Lost/Replacement $26.883 Apparel X361 MENS SOFTSHELL JACKET Rental Weekly $1.396 Apparel X361 MENS SOFTSHELL JACKET Lost/Replacement $70.191 Apparel X361 MENS SOFTSHELL JACKET Charge Weekly $1.810 Apparel X370 MENS CARGO SHORT Rental Weekly $0.299
Apparel X370 MENS CARGO SHORT Lost/Replacement $28.791
Apparel X374 MENS DRESS OXFORD Rental Weekly $0.196
Apparel X374 MENS DRESS OXFORD Lost/Replacement $32.391 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Rental Weekly $0.348 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Lost/Replacement $31.491 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Charge Weekly $1.579 Apparel X383 CARHARTT DUNGAREE PANT Rental Weekly $0.475 Apparel X383 CARHARTT DUNGAREE PANT Lost/Replacement $29.700 Apparel X388 SUSAN CARGO PANTS/WM Rental Weekly $0.369
Apparel X388 SUSAN CARGO PANTS/WM Lost/Replacement $28.170 Apparel X389 CATHY/CARGO PANTS/WM Rental Weekly $0.302
Apparel X389 CATHY/CARGO PANTS/WM Lost/Replacement $28.395 Apparel X390 LADIES SUSAN FIT WORK PANTS Rental Weekly $0.175 Apparel X390 LADIES SUSAN FIT WORK PANTS Lost/Replacement $30.591 Apparel X395 LADIES CATHY FIT WORK PANTS Rental Weekly $0.175 Apparel X395 LADIES CATHY FIT WORK PANTS Lost/Replacement $30.591 Apparel X66273 LADIES HIGH IMAGE WORK SHIRT Rental Weekly $0.280 Apparel X66273 LADIES HIGH IMAGE WORK SHIRT Lost/Replacement $27.891 Apparel X82367 MENS PERFORMANCE TECH SHIRT Rental Weekly $0.248 Apparel X82367 MENS PERFORMANCE TECH SHIRT Lost/Replacement $26.991 Apparel X82367 MENS PERFORMANCE TECH SHIRT Charge Weekly $1.579 Facility Services X8898 RESTOCKING FEE Charge Weekly $5.400 Apparel X912 CINTAS CLASSIC COVERALL Rental Weekly $0.278 Apparel X912 CINTAS CLASSIC COVERALL Lost/Replacement $21.905 Facility Services X9210 URINAL SCREEN SVC Rental Weekly $1.867 Facility Services X9210 URINAL SCREEN SVC Lost/Replacement $0.045 Apparel X935 CINTAS COMFORT MENS SHIRT Rental Weekly $0.155 Apparel X935 CINTAS COMFORT MENS SHIRT Lost/Replacement $18.103 Apparel X935 CINTAS COMFORT MENS SHIRT Charge Weekly $1.810 Apparel X945 MENS COMFORT PANT WORK PANTS Rental Weekly $0.189 Apparel X945 MENS COMFORT PANT WORK PANTS Lost/Replacement $21.724 Apparel X945 MENS COMFORT PANT WORK PANTS Charge Weekly $1.701 Apparel X970 CINTAS TRADESMAN JACKET Rental Weekly $0.372 * Price List Price is a base price and does not include size premiums, which now have a ceiling of $0.15 Pricing Chart Exhibit A

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Exhibit 1 - City of Santa Ana_Agreement with
Cintas Corporation_3.2026
Final Audit Report 2026-02-19
Created: 2026-02-18
By: Kristin Andrade ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA8MIOyYW4O_nXBlpyklrW03H3XRBba8MB "Exhibit 1 - City of Santa Ana_Agreement with Cintas Corporatio n_3.2026" History
Document created by Kristin Andrade ([email protected]) 2026-02-18 - 5:23:48 PM GMT
Document emailed to Alexander Trinidad ([email protected]) for signature 2026-02-18 - 5:24:09 PM GMT
Email viewed by Alexander Trinidad ([email protected]) 2026-02-19 - 10:31:43 AM GMT
Document e-signed by Alexander Trinidad ([email protected]) Signature Date: 2026-02-19 - 5:13:54 PM GMT - Time Source: server Agreement completed.
2026-02-19 - 5:13:54 PM GMT

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EXHIBIT 2

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Finance and Management Services
www.santa-ana.org/finance
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Standards of Coverage / Emergency Medical Services Study

AGENDA TITLE
Agreement with PWW Advisory Group, LLC for Consultant Services to Conduct a Citywide Standards of Coverage / Emergency Medical Services Study (Specification No. 25-136) (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with PWW Advisory Group, LLC to conduct a Standards of Coverage / Emergency Medical Services Study in an amount not to exceed $154,983 for a term beginning March 3, 2026 and expiring March 2, 2027, with provisions for one 1-year extension (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
In 2012, the City of Santa Ana dissolved its municipal fire department, and began delivering fire suppression and Emergency Medical Services (EMS) through external contracts. Since this transition, the City has navigated significant complexities in managing its contracts with the Orange County Fire Authority (OCFA) and Falck Mobile Health, Inc. (Falck).

Concerns regarding the EMS program have been voiced in the past; and during the FY 25-26 budget cycle, the City Council funded an additional ambulance unit. While the City expected this to improve response-time performance, it did not resolve the underlying challenges of contractual oversight. Recognizing a lack of in-house subject-matter expertise, staff issued Contractual Oversight Outsource for Emergency Medical Services (EMS) RFP 25-106 on August 21, 2025 for professional assistance. However, this RFP was later canceled for two reasons: proposals received were not what was requested, and staff determined it would be best to start with a comprehensive review of the City’s entire EMS structure.

Prior to the initial RFP, the City discovered its ambulance contract was unclear regarding response-time calculations, leading to disagreements between ambulance and fire on how response-time performance is measured. Additionally, the emergency dispatch

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0 7
process remains a concern; as current routing procedures illustrated below can delay ambulance deployment.

Figure 1. Call Intake Workflow
Note: The time it takes to process a call is variable and depends on factors such as system infrastructure, call type, the amount of information needed, connectivity of the phone service, the mental/emotional state of the caller, and the experience of the dispatcher taking the call.

The City’s oversight structure has also created potential conflicts of interest. Under the current ambulance agreement, OCFA has some responsibility for overseeing Falck; however, the City’s contract with OCFA does not include this responsibility. When the County released a 9-1-1 ambulance services RFP on March 3, 2025, both OCFA and Falck competed for the contract, which the Board of Supervisors ultimately awarded to Falck on August 12, 2025. During 2025, the City began collaborating with Orange County Emergency Medical Services (OCEMS), the regional regulatory body, to better understand EMS mandates and verify Falck compliance. To date, information from OCEMS indicates the ambulance provider is meeting its contractual obligations.

Staff anticipates that a comprehensive "Standards of Coverage" study will identify the root causes of recurring concerns and provide a roadmap for regional EMS innovation. This study will include a deep legal and operational analysis of current constraints and opportunities. A critical component will be identifying sustainable funding strategies, particularly given the City’s heavy reliance on Medicare and Medi-Cal, and the rising costs of service from both Falck and OCFA. Most recently, OCFA has requested $2.5 million of funding for an additional paramedic unit in the City. Beyond finances, the review will explore modernizing service delivery through telehealth and telemedicine, while developing public education initiatives on the most effective ways to utilize the ambulance system.

To facilitate this study, staff issued RFP No. 25-136 on November 10, 2025, via the City’s online bid management system. A summary of the vendor participation and results follows:

Person
needing
emergency
services dials
911
Call answered
by SAPD
(exception
may be if
caller is near a
freeway, then
CHP picks up
1st then
transfers to
SAPD)
SAPD
identifies
types of call as
medical / fire-
related then
transfers to
OCFA
OCFA
determines if
an ambulance
is needed
Call is routed
to Falck to
dispatch an
ambulance
APPROX 15 SECONDS – 1 MINUTE APPROX 30 SEC

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970 Vendors Notified
0 Santa Ana Vendors Notified
20 Vendors Downloaded the RFP Packet
3 Proposals Received
0 Proposals Received from Santa Ana Vendors
Proposals were solicited, opened on December 4, 2025, and evaluated. Three (3) proposals were submitted by the RFP deadline and determined to be responsive to the specifications, and met the City’s requirements. An evaluation committee reviewed the responsive proposals and rated them according to the criteria listed in the RFP.

Staff recommends awarding an agreement to the highest-ranked firm, PWW Advisory Group (“PWW | AG”) (Exhibit 1). The proposal submitted by PWW | AG was found to meet the City’s needs, offers the best value, and is appropriate for the services requested.

PWW | AG possesses a strong background and experience, understanding of the scope of work, and value-added customer service. The agreement also includes flexibility to address unforeseen or additional services, as needed.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding is included in the approved FY 2025-26 budget; no additional allocations are requested at this time.

Fiscal
Year
Accounting Unit –
Acct #
Fund
Description
Accounting Unit,
Acct Description Amount
2025-26 01115017 - 62300 General Fund Contact Services
Professional $154,983

EXHIBIT(S)

1. Consultant Agreement with PWW Advisory Group, LLC
Submitted By: Kathryn Downs, Assistant City Manager
Alexander Trinidad, Executive Director Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager

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CONSULTANT AGREEMENT BETWEEN PWW ADVISORY GROUP, LLC

AND THE CITY OF SANTA ANA TO CONDUCT AN

EMS STANDARDS OF COVERAGE STUDY
THIS AGREEMENT is made and entered into on this 3 rd day of March, 2026 by and between PWW Advisory Group, LLC, a Delaware limited liability company Consultant ity of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California

RECITALS
A. On November 10, 2025, the City issued Request for Proposal No. 25- to retain a Consultant having special skill and knowledge in the field of EMS system design, operational performance evaluation, deployment modeling, compliance, and strategic EMS consulting in order to conduct a City-wide EMS Standards of Coverage Study.

B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 25-136, which is attached hereto as Exhibit A. Consul responsive proposal to RFP No. 25-136 shall be incorporated herein by reference as though fully attached to this Agreement
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A , attached hereto and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $154,983.40, which is comprised of a base amount of $140,894, plus a 10% contingency in the amount of $14,089.40, to be exercised at
.
b. Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 1

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invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the r Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant up to a one (1) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within

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6. INSURANCE Insurance requirements are attached hereto as Exhibit C. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultantservices are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

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10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like hall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as ty shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall

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participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and

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Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956

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With courtesy copies to: Executive Director, Finance & Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-15) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Matt Zavadsky EMS/Mobile Healthcare Consultant PWW Advisory Group 5010 E. Trindle Road, Suite 202 Mechanicsburg, PA 17050 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorneyor power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page follows]

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SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN PWW ADVISORY GROUP, LLC AND THE CITY OF SANTA ANA TO CONDUCT AN EMS STANDARDS OF COVERAGE STUDYIN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.ATTEST: CITY OF SANTA ANAJennifer L. Hall Alvaro NuñezCity Clerk City ManagerAPPROVED AS TO FORM:SONIA R. CARVALHOCONSULTANT:City AttorneyBy: Jonathan T. MartinezAssistant City AttorneyRECOMMENDED FOR APPROVAL:Alex Trinidad Executive Director Finance & Management Services Agency Matt ZavadskyEMS/Mobile Healthcare Consultant

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EXHIBIT A SCOPE OF SERVICES

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SCOPE OF SERVICES Consultant shall conduct a Community Risk Analysis/Standards of Cover (SOC) analysis to evaluate and formulate recommendations for appropriate staffing and deployment of emergency medical service resources to provide timely, clinically effective medical care and transport consistent with Ground Ambulance Accreditation Standards as outlined by the Commission on Accreditation of Ambulance Services (CAAS), local, state, and national best practices. The SOC shall also include analysis and recommendations for sustainability and future improvement of services to the community. The comprehensive staffing and deployment study shall be based on relevant data analysis and benchmarking to National Standards as well as local established performance benchmarks, and emergency medical service compliance. The study shall include analysis of emergency medical service (EMS) incidents, with focus on: 1.Medical risk (e.g. age, chronic illness, high-volume EMS demand generators like nursing homes), 2.False and other alarms, 3.Mutual/auto aid, 4.Civilian injuries, 5.Geographic incident patterns, 6.Temporal analysis, 7.Unit workload and utilization, 8.Station location analysis, coverage, 9.Response times, 10. Station operations, and 11. City policies. The Standards of Cover document will consist of the following elements as they relate to Basic Life Support (BLS) and Advanced Life Support (ALS). 1.System Overview and Baseline Assessment a. Document and analyze: i. The existing EMS system structure, ii. Governance model, and iii. Operational framework, including dispatch, field response, transport, and medical oversight functions. b. Review applicable agreements, policies, and regulatory requirements at the local, regional, and state levels. c. Assess current service demand, resource allocation, staffing levels, and system configuration. 2.Deployment and Staffing Strategies Assessment a. Evaluate current deployment models for first response, advanced life support (ALS), and basic life support (BLS) coverage. b. Analyze station and unit locations, staffing configurations, and shift schedules to determine their effectiveness in meeting response performance objectives. c. Develop alternative deployment and staffing strategies to optimize resource utilization and system reliability, supported by quantitative modeling and best practices.

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3.Coverage Modeling and Geographic Analysis a. Utilize Geographic Information System (GIS) and computer-aided dispatch (CAD) data to model travel times, coverage areas, and response reliability. b. Evaluate current and projected service demand by time of day, geography, and incident type. c. Identify areas of overlapping coverage, response gaps, and potential opportunities for reallocation or realignment of units. d. -the impact of station relocations, unit redeployments, or additional staffing. 4.Performance Metrics and Benchmarking a. Assess system performance using established time segments: i. Call processing, ii. Turnout, iii. Travel, and iv. Total response time. b. Compare system performance to recognized benchmarks such as NFPA 1710, CAAS standards, and county and state EMS regulations. c. Evaluate response reliability, unit hour utilization, and call-to-resource matching efficiency. d. Identify trends in call volume, workload distribution, and compliance with established performance objectives. 5.Oversight, Training, and Clinical Standards a. Review the structure and effectiveness of medical direction, clinical oversight, and quality assurance programs. b. Evaluate training standards, continuing education requirements, and certification compliance for all EMS personnel. c. Provide recommendations to strengthen medical oversight, training consistency, and clinical governance to ensure alignment with evidence-based care practices. 6.Unit Workload and Utilization Analysis a. Conduct a detailed workload analysis for all EMS units, assessing response frequency, unit hour utilization (UHU), and peak-demand periods. b. Identify areas of over- or under-utilization and their operational or financial impacts. c. Recommend workload balancing strategies that enhance reliability, reduce fatigue, and maintain operational readiness. 7.Clinical and Operational Performance Evaluation a. Assess patient care quality, clinical performance metrics (e.g., cardiac arrest survival, stroke/STEMI outcomes, pain management), and adherence to treatment protocols. b. Review incident data, QA/QI findings, and operational outcomes to identify areas for clinical and operational improvement. c. Incorporate performance indicators that align with community risk, population health, and patient outcomes.

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8.Compliance and Accreditation Review a. Evaluate compliance with applicable standards and guidelines, including: NFPA 1710, CAAS, NEMSIS, and State EMS regulations. b. suitability for pursuing national accreditation or recertification through CAAS or a similar body. c. Provide guidance on developing policies, documentation, and performance systems required for compliance and accreditation readiness. 9.Improvement Recommendations and Strategic Planning a. Develop actionable recommendations to enhance service delivery, system reliability, and patient outcomes. b. Prioritize recommendations by operational impact, cost, and feasibility, distinguishing between short-term and long-term strategies. c. Include resource deployment options, staffing adjustments, training enhancements, and technology improvements to support continuous quality improvement. 10. Policy Integration and Implementation Framework a. Recommend policy updates or new policy areas that align with best practices and regulatory standards. b. Develop an implementation roadmap for the recommended strategies, including responsible parties, timelines, and performance monitoring metrics. c. Provide guidance for integrating the SOC findings into broader departmental strategic and master planning initiatives. 11. Final Report and Presentation a. Produce a comprehensive written report detailing all analyses, findings, and recommendations. b. Provide supporting visual materials including: GIS maps, Coverage models, Workload charts, and Performance dashboards. c. A presentation of the written reporting may be asked of the awarded vendor, pending executive team direction. Subsequently, also identify potential fiscal constraints and opportunities in order to achieve strategic goals and objectives with recommendations for any additional funding sources not already being captured. Identify impacts on existing and future funding streams (including grants). OPTIONAL SCOPE OF SERVICES: A Community Risk Analysis/Standards of Cover (SOC) analysis to formulate recommendations for appropriate staffing and deployment of firefighting resources consistent with local, state and national best practices. This analysis will population density, occupancy type, construction class, target hazards, infrastructure, etc.), as well as other resources and special operations in accordance with NFPA 1710/1720, the study shall include analysis of: a. Fire suppression incidents,

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b. Technical rescue, c. Hazardous materials response, d. Firefighter injuries, e. Fire dollar loss, f. Fire Risk Assessment data, g. Most recent deployment of fire companies and apparatus. Travel expenses shall not be subject to reimbursement under this Optional Scope of Services.

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EXHIBIT B COMPENSATION

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DELIVERABLE FEE System Overview and Baseline Assessment $ 17,958 Deployment and Staffing Strategies $ 14,949 Coverage Modeling and Geographic Analysis $ 10,643 Performance Metrics and Benchmarking $ 7,128 Oversight, Training, and Clinical Standards $ 5,742 Unit Workload and Utilization Analysis $ 7,348 Clinical and Operational Performance Evaluation $ 9,092 Compliance and Accreditation Review $ 4,307 Improvement Recommendations and Strategic Planning $ 2,871 Policy Integration and Implementation Framework $ 4,785 Final Report and Presentation $ 7,871 Total Project Cost Not To Exceed $ 92,694 Optional Scope of Services - Fire Standards of Coverage Community Risk Analysis/Standards of Coverage Analysis $ 48,200 Total Project Cost Exclusive of Travel Total NTE without 10% Contingency $ 140,894 Total NTE plus 10% Contingency $ 154,983.40

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EXHIBIT C INSURANCE REQUIREMENTS

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INSURANCE REQUIREMENTS Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2.Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. 3.: as required by the State of California, with Statutory Limits, and olicy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4.Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of Agreement. ge shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. A severability of interest provision must apply for all the additional insureds, ensuring that

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Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Treasury & Customer Services Division), 20 Civic Center Plaza, Santa Ana, CA 92701, M-15, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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Information Technology
www.santa-ana.org/IT
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: SolarWinds Maintenance and Support Renewal

AGENDA TITLE
Purchase Order Contract to CDW Government LLC for SolarWinds Maintenance and Support Renewal (Specification No. 26-009) (Non-General Fund)

RECOMMENDED ACTION
Award Purchase Order Contract to CDW Government LLC, for SolarWinds Maintenance and Support Renewal for a three-year term, beginning December 18, 2025 and expiring December 17, 2028, in a total amount not to exceed $101,570.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Information Technology (IT) Department is responsible for the management, support, and operational integrity of the City’s two primary data centers located at City Hall and the Santa Ana Police Department (SAPD). Together, these facilities house the City’s most critical technology infrastructure and represent the largest concentration of network, server, and computer systems that enable essential municipal services and daily operations.

SolarWinds is an IT infrastructure monitoring and management platform that provides centralized visibility into an organization’s networks, servers, applications, databases, and cloud services. It continuously monitors system performance, availability, and health, alerting IT staff to issues before they impact business operations. The platform aggregates performance metrics, logs, and alerts into a single dashboard, allowing teams to quickly identify bottlenecks, outages, and security or configuration problems.

The City has been using the Solar Winds platform for more than 20 years and purchases the subscription through a value-added reseller that provides maintenance and support. CDW-G, a value-added reseller, has been providing the software to the City since 2023.

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SolarWinds Maintenance and Support Renewal
March 3, 2026

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5 5
9 3
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Sourcewell Agreement No. 121923-CDW with CDW Government LLC (Exhibit 1), for technology products and services was awarded as a result of open, competitive bidding and meets the City’s requirement.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding is available in current FY 2025-26 budget. Funding for subsequent fiscal years will be included in proposed budgets for City Council consideration.

Fiscal Year Accounting Unit
- Account No.

Fund
Description
Accounting Unit –
Account No. Description
Amount
2025-26 10920140-66511 Information
Technology
Network &
Telecommunications –
Computer Software
Subscriptions
$30,664
2026-27 10920140-66511 Information
Technology
Network &
Telecommunications –
Computer Software
Subscriptions
$33,910
2027-28 10920140-66511 Information
Technology
Network &
Telecommunications –
Computer Software
Subscriptions
$36,996
Total $101,570

EXHIBIT(S)

1. Sourcewell/CDW Agreement
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nuñez, City Manager

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121923-CDW

Rev. 3/2022 1

Solicitation Number: RFP #121923

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and CDW Government LLC, 230 N. Milwaukee Avenue, Vernon Hills, IL 60061 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Technology Products and Services with Related Solutions from which Supplier was awarded a contract in Category 1.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

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121923-CDW

Rev. 3/2022 2

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY.

1. Product Warranty. Supplier is not the manufacturer of the Products purchased by Participating Entities hereunder and the only warranties offered are those of the manufacturer, not Supplier or its Affiliates. In purchasing the Products, the Participating Entity relies on the manufacturer’s specifications only and not on any statements or images that may be provided by Supplier or its Affiliates. SUPPLIER HEREBY EXPRESSLY DISCLAIMS ALL WARRANTIES EITHER

EXPRESS OR IMPLIED RELATED TO PRODUCTS, INCLUDING BUT NOT LIMITED TO ANY

WARRANTY OF TITLE ACCURACY, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE, WARRANTY OF NONINFRINGEMENT, OR ANY WARRANTY RELATING TO THIRD PARTY SERVICES.

THE DISCLAIMER CONTAINED IN THIS PARAGRAPH DOES NOT AFFECT THE TERMS OF ANY MANUFACTURER’S WARRANTY. Supplier, and its dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer.

2. Services Warranty. Supplier warrants that the Services will be performed in a good and workmanlike manner. Participating Entity’s sole and exclusive remedy with respect to this warranty will be at the sole option of Supplier to either (a) use its reasonable commercial efforts to reperform any Services not in substantial compliance with this warranty or (b) refund amounts paid by the Participating Entity related to the portion of the Services not in substantial compliance; provided in each case Participating Entity notifies Supplier in writing within thirty (30) business days after performance of the applicable Services. This warranty is voided if the Services are altered by anyone other than Supplier or any of its affiliates or its or their personnel. Participating Entity shall be solely responsible for reconstructing data (including but not limited to data located on disk files and memories) and software that may be lost or damaged or corrupted during the performance of Services.

3. Third-Party Services. Certain services, such as extended warranty service by manufacturers, are sold by Supplier as a distributor or sales agent (“Third Party Services”). In the case of Third- Party Services, the third party will be the party responsible for providing the services to the Participating Entity and the Participating Entity will look solely to the third party for any loss,

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claims or damages arising from or related to the provision of such Third-Party Services. Any amounts, including, but not limited to, taxes, associated with Third-Party Services which may be collected by Supplier will be collected solely in the capacity as an independent sales agent.

4. Cloud Services. It is acknowledged that Participating Entities are receiving the Cloud Services directly from the Cloud Service Provider pursuant to the Clod Service Provider’s standard terms and conditions, or such other terms as agreed upon by Participating Entities and the Cloud Service Provider (“Cloud Services Terms and Conditions”). Accordingly, it shall consider the Cloud Service Provider to be the contracting party and the Cloud Service Provider shall be the party responsible for providing the Cloud Services to Participating Entities and shall look solely to the Cloud Service Provider for any loss, claims, or damages arising from or related to the provision of such Cloud Services.

C. DEALERS, AND DISTRIBUTORS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, or distributors relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities in accordance with Supplier’s Return Policy, which is available at:
https://webobjects2.cdw.com/is/content/CDW/cdw/on-domain-ca/help-centre/cdw-global- returns-policy.pdf. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and

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Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

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A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

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Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional commercial terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;

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x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities as indicated in Question #70 of its Proposal. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in Question #70 of the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter.

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Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. Sourcewell may not conduct such an audit more than one time per twelve month period during the term, and will provide thirty day advance written notice of the audit to Supplier. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the

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circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS; LIMITATION OF LIABILITY

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third-party claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees which results in (i) injury or death to person(s) or tangible personal property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

Supplier shall pass through to the Participating Entity all end user indemnity protections provided by the Equipment and/or Product manufacturer.

EXCEPT FOR INSTANCES OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, UNDER NO

CIRCUMSTANCES, AND NOTHWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY

REMEDY SET FORTH HEREIN, WILL SUPPLIER, ITS AFFILIATES OR ITS SUPPLIERS,

SUBCONTRACTORS OR AGENDT BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL, OR

CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, BUSINESS

REVENUES OR SAVINGS AND LOSS, DAMAGE OR CORRUPTION OF DATA OR SOFTWARE, EVEN IF

SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITIES OF SUCH DAMAGES OR IF SUCH DAMAGES ARE OTHERWISE FORESEEABLE. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, SUPPLIER’S AGGREGATE LIALITY HEREUNDER WILL NOT EXCEED THE

TOTAL DOLLAR AMOUNT PAID BY SUPPLIER TO SOURCEWELL IN ADMINISTRATIVE FEES UNDER THIS CONTRACT DURING THE PRECEDING TWENTY-FOUR (24) MONTH PERIOD.

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12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

5. License to Software. All rights in software resold pursuant to this Contract will remain with the applicable licensor. Participating Entity’s rights to use such

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software are contained in the applicable license agreement between the Participating Entity and the licensor.

6. License to Work Product. Participating Entity’s rights to Work Product (meaning materials and other deliverables to be provided or created individually or jointly in connection with the Services, including but not limited to all inventions, discoveries, methods, processes, formulae, ideas, concepts, techniques, know- how, data, designs, models, prototypes, works of authorship, computer programs, proprietary tools, methods of analysis, and other information whether or not capable of protection by patent, copyright, trade secret, confidentiality, or other proprietary rights, or discovered in the course of performance of this Contract, that are embodied in such work or materials) will be upon payment in full a non-transferable, non-exclusive, royalty-free license to use such Work Product solely for Participating Entity’s internal use. Participating Entity obtains no ownership or other property rights thereto. Participating Entity agrees that Supplier may incorporate intellectual property created by third parties into the Work Product and that Participating Entity’s right to use such Work Product may be subject to the rights of and limited by agreements with such third parties.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

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16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

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A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

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5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on, or included in, another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to include Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

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D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the

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procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

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Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

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G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring

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solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

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Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell CDW Government LLC

By: __________________________ By: __________________________ Jeremy Schwartz Dario Bertocchi
Title: Chief Procurement Officer Title: Vice President Contract Operations

Date: ________________________

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City Council
13 –
25 3/3/2026

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City Council
13 –
26 3/3/2026

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27 3/3/2026

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35 3/3/2026

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37 3/3/2026

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City Council
13 –
38 3/3/2026

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13 –
39 3/3/2026

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City Council
13 –
43 3/3/2026

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13 –
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13 –
45 3/3/2026

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Bid Number: RFP 121923 Vendor Name: CDW Government LLC

City Council
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City Council
13 –
47 3/3/2026

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13 –
48 3/3/2026

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50 3/3/2026

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59 3/3/2026

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Bid Number: RFP 121923 Vendor Name: CDW Government LLC

City Council
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60 3/3/2026

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Bid Number: RFP 121923 Vendor Name: CDW Government LLC

City Council
13 –
61 3/3/2026

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Bid Number: RFP 121923 Vendor Name: CDW Government LLC

City Council
13 –
62 3/3/2026

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66 3/3/2026

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82 3/3/2026

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City Council
13 –
83 3/3/2026

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Bid Number: RFP 121923 Vendor Name: CDW Government LLC

City Council
13 –
84 3/3/2026

Information Technology
www.santa-ana.org/IT
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 3, 2026
TOPIC: Financial System Maintenance, Services, and Software Licenses

AGENDA TITLE
Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance and Support (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute a renewal form for the agreement with Infor (US), LLC for Lawson financial system maintenance and support to extend the term for a one-year period for an amount of $352,579 beginning July 1, 2026 through June 30, 2027, with two (2) one-year optional renewals, for a total amount of $1,122,471 (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The City currently relies on the Lawson financial system to process, account for, maintain, track, and report on the City’s financial information and transactions. This includes functions for general ledger, accounts payable, billing, accounts receivable, cash management, procurement, inventory, asset management, grant management, projects and activities, budgeting, business intelligence, and reporting. The system is used to produce the Annual Comprehensive Financial Report (ACFR) required by California State Law and the City Charter.

After a competitive procurement process, the City Council approved an agreement with Lawson Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial system (Agreement A-2008-037). The system went live in September 2009 and replaced a legacy mainframe system that was over 20 years old. Lawson Software Americas, Inc. was acquired by Infor (US) Inc. in 2011. Staff recommends approving the Renewal Form for continued annual maintenance and support. Annual maintenance entitles the City to receive software updates and technical support services, which are required to ensure system availability, proper operation, and legislative compliance.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

City Council
14 –
1 3/3/2026

Financial System Maintenance, Services, and Software Licenses March 3, 2026

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Santa Ana City CouncilMarch 3, 2026

Santa Ana City Council
March 3, 2026