Agenda packet — Santa Ana City Council, June 2, 2026 (part 3 of 5)

• Augmenting participants’ financial resources by providing donation-based meals.

Meals on Wheels Orange County was selected by the County of Orange, effective July 1, 2024, to be the only provider of Older Americans Act Lunch Café (Congregate), Home Delivered Meals, Case Management, Transportation and In-Home Services in the County’s Service Areas 1-4, which includes the City of Santa Ana in Service Area 3.

Thus, Santa Ana is in the catchment area for these services.

The funding the City provides helps maintain high serving levels for the Congregate programs provided at the two senior centers, the Santa Ana Senior Center and the Southwest Senior Center. It also has contributed to the ability to launch certain innovations for the benefit of Santa Ana residents, such as Lunch Café Select. Through this innovation, the Southwest Senior Center has been the first location in Orange County to offer a choice of two different lunch menus to the seniors.

Furthermore, the City’s funding helps maintain a robust level of services for Home Delivered Meals and provide homebound residents with a choice of menus such as Multi-cultural, Hispanic, Asian, Vegetarian, and Lactose-free.

The agreement also provides $9,700 for as-needed meals/services during the term of the contract for special senior programs that may occur. The City of Santa Ana has partnered with MOW for over three decades and would like to continue this collaboration for another year.

Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Senior Meals Program offered by Community SeniorServ, Inc. dba Meals on Wheels Orange County meets the City’s specifications. Staff recommends awarding an agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County (Exhibit 1).

The non-profit organization leverages supplemental funding from external sources to support program operations and offset the full cost of services to the City. As a result, the partnership provides a cost-effective approach that maximizes available resources and expands community benefit beyond what could typically be achieved through a traditional procurement process. Through this collaboration, the City is able to enhance and add value to the overall services provided to residents.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

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Senior Meals Program
June 2, 2026

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FISCAL IMPACT
Funding will be budgeted and made available in the following account for the specified year, subject to City Council approval:

Fiscal
Year
Accounting
Unit
Accounting Unit
Description
Account Account
Description
Amount
FY 26-27 01113230 PRCSA-Recreation &
Comm. Svc,
Contractual Services-
Professional
62300 General Fund $100,000
Total $100,000

EXHIBIT(S)

1. Agreement with Community SeniorServ, Inc. dba Meals On Wheels Orange County
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager

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AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COMMUNITY
SENIORSERV, INC., DBA MEALS ON WHEELS ORANGE COUNTY FOR THE

SENIOR MEALS PROGRAM
THIS AGREEMENT is made and entered into on this 2nd day of June, 2026 by and between Community SeniorServ, Inc. a California nonprofit corporation dba Meals on Wheels Orange County ("Contractor''), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'').

RECITALS
A. The City desires to retain a Contractor to participate in delivering meals to homebound senior residents and providing meals for senior residents at City senior centers.

B. Contractor represents that Contractor is able and willing to provide such services to the City.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor will deliver a total of three nutritious meals, five days a week, to participants' homes along with case management services through the Home Delivered Meal Program ("HDM"). In addition, Contractor will deliver nutritional lunches to participants at the Southwest Senior Center and Santa Ana Senior Center as part of the Lunch Cafe (Grab & Go) Program. All participants in the program will be enrolled through the City of Santa Ana Parks, Recreation and Community Services Agency. Programs shall operate as outlined in the attached Exhibit A, attached hereto and incorporated by reference.

In the event of a reduction in federal, state, and/or other governmental funding, Contractor may modify the number of meals provided per day, the number of service days per week, and/or the number ofunduplicated participants. Contractor shall notify the City of any planned modifications 3 0 days prior to implementation.

2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed One Hundred Thousand Dollars and 00/100 ($100,000.00). The sum is compromised of (I) the base amount of $90,300.00

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To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:

Executive Director,
Parks, Recreation, and Conununity Services
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
To Contractor:

Conununity SeniorServ, Inc. dba Meals on Wheels Orange County Attn: Holly Hagler, President & CEO
1200 North Knollwood Circle
Anaheim, CA 92801
A party may change its address by giving notice in writing to the other party. Thereafter, any conununication shall be addressed and transmitted to the new address. If sent by mail, conununication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, conununication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[ signatures appear on following page]

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Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Pyrotechnics and Fireworks Show for the 4th of July Celebration Event

AGENDA TITLE
Agreement with Pyro Spectaculars, Inc. for a Pyrotechnics and Fireworks Show for the 4th of July Celebration Event (Specification No. 26-069) (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. to provide a pyrotechnics and fireworks show for the 4th of July Celebration Event, in an amount not to exceed $34,815 for a term beginning June 2, 2026 and expiring July 30, 2026 (Agreement No. 2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
This year’s 4th of July celebration marks the 250th anniversary of the nation’s independence. In accordance with purchasing guidelines, the Parks, Recreation, and Community Services Agency requests approval for a new agreement with Pyro Spectaculars, Inc. for this year’s celebration. Pyro Spectaculars, Inc. provides pyrotechnics and fireworks shows for various engagements. The agreement will provide a 20-minute firework production to celebrate this year’s 4th of July at Centennial Park.

All pyrotechnic equipment, trained pyrotechnicians, shipping, and related products will be provided by Pyro Spectaculars.

Request for Proposals (RFP) No. 26-032 was issued on March 11, 2026 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
210 Vendors notified
1 Santa Ana Vendor notified
14 Vendors downloaded the RFP packet
2 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors

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Proposals were solicited, opened on April 7, 2026, and evaluated. Two proposals were submitted by the RFP deadline. However, after completing the review process, none of the submitted proposals were able to fully meet the operational and production needs required for the event, specifically the specialized fireworks component necessary to deliver the level of programming and show experience expected for the City's event. As a result, all vendors that participated in the RFP process were ultimately rejected. Due to the time-sensitive nature of event planning and the necessity of securing a qualified provider capable of meeting all event requirements, the Department reached out to Pyro Spectaculars for vendor services. Pyro Spectaculars has successfully provided fireworks services for the City over the past five years with consistent professionalism, reliability, and strong safety performance. Their demonstrated experience with City events, familiarity with operational logistics, ability to meet the required fireworks specifications, and proven track record of successful event execution make them the most qualified vendor to fulfill the City’s needs at this time. Retaining an experienced and dependable vendor is critical to ensuring public safety, maintaining event quality standards, and delivering a successful community event.

Santa Ana Municipal Code, Section 2-807(c) authorizes the City to make non-bid purchases in situations where no bids are received or all bids are rejected.

Staff requests to enter into an agreement with Pyro Spectaculars, Inc. Although the agreement amount would fall within the City Manager’s authority of $50,000, the City had previous contracts with the vendor that total $52,335, including this agreement, during the 2025-26 Fiscal Year. As a result, this new agreement would exceed the City Manager’s authority and thus requires City Council approval.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
The full amount to be paid will be made in FY 25-26. Funds are budgeted and available in the following account for the specified year, subject to City Council approval:

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 01113017-62300 General Fund PRCSA-Service
Enhancement, Contractual
Services-Professional
$34,815

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EXHIBIT(S)

1. Agreement with Pyro Spectaculars, Inc.

2. Proposal submitted by Pyro Spectaculars, Inc.

Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager

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PYROTECHNIC PROPOSAL

CITY OF SANTA ANA - PARKS, RECREATION AND COMMUNITYSERVICES AGENCY (PRCSA) INDEPENDENCE DAY FIREWORKS | SATURDAY, JULY 04, 2026
Approximately 20 Minutes
$34,815.00
MAIN DISPLAY (2 ITEMS)

DEVICE NAME QTY TOTAL SHOTS

2.5" Designer Bombardment Shells 2 200
3" Designer Aerial Shells 4 400
Main Display Totals 6 600
LOW LEVEL (5 ITEMS)

DEVICE NAME QTY TOTAL SHOTS
Diamond Line Multishot Device 3 30
Emerald Line Multishot Device 2 300
Ruby Line Multishot Device 1 25
Sapphire Line Multishot Device 1 49
Silver Line Multishot Device 1 49
Low Level Totals 8 453
GRAND FINALE (2 ITEMS)

DEVICE NAME QTY TOTAL SHOTS

2.5" Aerial Display Shells Multishot Device 2 72
3" Designer Finale Shells 24 120
Grand Finale Totals 26 192
May 11, 2026 | Confidential Order ID#: 10226-26-25A | City of Santa Ana- Parks, Recreation and Community ServicesAgency (PRCSA) Page 3 of 4

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📦 Total Items: 9
🔢 Total Quantity: 40
🎆 Total Shots: 1,245
📂 Product Types: 2
Product descriptions are for specification of product quality, classification, and value. Final product selections will be based onavailability, suitability, and overall artistic style.

May 11, 2026 | Confidential Order ID#: 10226-26-25A | City of Santa Ana- Parks, Recreation and Community ServicesAgency (PRCSA) Page 4 of 4

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Police Department
www.santa-ana.org/pd
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Animal Care Services

AGENDA TITLE
Agreement with County of Orange for Animal Care Services

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with the County of Orange for animal care services for a five-year term beginning May 31, 2026 through May 30, 2031 in an estimated total amount not to exceed $21,193,695. (Agreement No. A-2026-XXX) GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
On January 6, 2003, the Council approved actions to transition the operation of the City’s animal shelter to the County of Orange as a contracted service. The City has continued to contract with Orange County Animal Care since that time, with the latest ten-year agreement expiring on May 30, 2026.

As reported to the City Council on April 7, 2026, with the Early Direction Budget staff report, shelter operating costs have more than doubled in four years, from less than $2 million in FY21-22 to an estimated $4.2 million in FY25-26.

Staff reviewed detailed County data for July 2025 through March 2026 and summarized cost drivers on an annualized basis.

Intake Method Type of Animal
Expected
Number of
Animals for
FY25-26
Expected
Charge Days of
$44.52 each for
FY25-26
Expected
FY25-26 Cost
Public over-the-
counter Stray Cats 3,100 21,700 $966,000
Public over-the-
counter Stray Dogs 770 12,400 $552,000

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Public over-the
counter All Other Dogs 180 3,900 $174,000
Public over-the
counter All Other Cats 60 650 $29,000
Public over-the-
counter All Other Animals 100 1,700 $76,000
City Officer Dogs 550 10,300 $459,000
City Officer Cats 280 1,800 $80,000
City Officer All Other Animals 75 260 $11,600
Subtotal Sheltering Cost $2,347,600
County Maintenance / Admin. $1,878,900
Total Expected Cost $4,226,500
The OC Animal Shelter follows policy set by the Board of Supervisors, including no limit on the number of days an animal can spend in the shelter. The statewide average is 20 days. On average, Santa Ana animals are spending 10-14 days in the shelter before being adopted; however, there are exceptions, such as a bird that has spent 138 days in the shelter as of March 31, costing the City’s taxpayers more than $6,000.

The OC Animal Shelter requires identification showing a Santa Ana address and information about the location where the animal was found.

There are a number of reasons for the high intake volume and lengthy stays. The OC Animal Shelter is required by state law to take every underage (less than 8 weeks), aggressive, sick, or injured cat, and every dog, regardless of status. Often, the shelter intakes entire litters of underage kittens. State law also limits the euthanasia of adoptable pets. The OC Animal Shelter only euthanizes morbidly sick animals and those with well-documented behavioral issues. Although infrequent, the shelter must also hold animals as part of litigation or investigation cases.

In addition to the shelter following county policy, state law, and court orders regarding intakes and shelter days, groups of cat advocates in Santa Ana are contributing to a high number of intakes.

There are steps the City can take to reduce overall costs over time, but each comes with challenges and/or initial costs.
Consider licensing pet cats, with a no-cost first-year license for adoptions.

Currently, the City only requires licenses for dogs.
Take proactive steps to acquire unlicensed pet information to increase licensing revenue.

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Implement a public information campaign on how to use the Animal Shelter. For example, concerned citizens should observe a litter of outdoor kittens before immediately taking them to the shelter, as the mother cat may be temporarily away hunting.
Adopt an Ordinance prohibiting cat-colony feeding to reduce the unintended impacts of attracting other wildlife to the food source, such as coyotes. Adopt a Trap-Neuter-Release (TNR) program for cats with no-cost spay and neuter services.
Consider additional veterinarian staff at the Zoo to be available for both no-cost and low-cost spay and neuter services.

Staff is currently assessing each of these options to develop specific plans and recommendations to control costs over time.

City staff evaluated several options to provide animal shelter care services. It was determined that continuing to contract with Orange County Animal Care is the most cost-effective way to provide this legislatively required service to the City.

As part of our due diligence, Police Department staff contacted surrounding shelters and organizations. The Police Department determined that no other shelter has the capacity to address Santa Ana’s animal care needs. The shelters/organizations that were contacted include:
City of Irvine, CA
City of Long Beach, CA
City of Seal Beach, CA
Orange County Humane Society
Priceless Pet Rescue
Mission Viejo Animal Services
Additionally, and by way of comparison, the City of Anaheim’s City Council approved their agreement for animal care services with the County for 26-27 fiscal year with a cost of $5,788,082, plus 10% contingency. The City of Irvine, provides their own animal care services, titled Irvine Animal Care Center, which has an allocated FY 26-27 budget of $5,934,335. The City of Santa Ana’s total projected cost for the FY 26-27 budget cycle including City staff cost, vehicles, expenses, and agreement with the County is $4,735,659.

Animal Shelter Services Agreement
The proposed five-year animal care services agreement will begin on or about May 31, 2026, with an estimated cost of $21,193,695. The agreement shall not exceed five years, with no provision for extension, and shall terminate May 30, 2031. The estimated total cost does not include potential inflation adjustments and is solely based on the projected cost of $4,238,739 for the 2026-2027 fiscal year (Exhibit 3). The County may

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adjust costs, higher or lower, to meet current service demands or to account for the costs of supplies.

The County may terminate the agreement, without cause, upon twelve (12) months written notice to the City or immediately upon default by the City of its obligations of the agreement. The obligations of the County or City as agreed upon are contingent upon the provision of sufficient funding for the services in the applicable budgets approved by the Board of Supervisors and the Santa Ana City Council. In the event such funding is subsequently reduced or not appropriated, either the County of the City may terminate the agreement upon thirty (30) calendar days written notice to the other party. In the event the County elects to discontinue usage of the shelter for sheltering purposes prior to December 31, 2066, the County is required to offer qualifying cities, including Santa Ana, the opportunity to lease the Shelter for animal sheltering purposes until such date, at a cost of $1.00 per year plus all rental costs, if any, owed to South Orange County Community College District (SOCCCD) pursuant to the Ground Lease entered into between County and SOCCCD.

Staff recommends the approval of the agreement with the County of Orange with the effective date of May 31, 2026 to ensure uninterrupted animal shelter services from Orange County Animal Care.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding will be available upon City Council adoption of the FY 26-27 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows:

Fiscal
Year
Account Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 26-27 01114430-62300 General Fund
Animal Services,
Contract Services -
Professional
$ 4,238,739
FY 27-28 01114430-62300 General Fund
Animal Services,
Contract Services -
Professional
$ 4,238,739
FY 28-29 01114430-62300 General Fund
Animal Services,
Contract Services -
Professional
$ 4,238,739
FY 29-30 01114430-62300 General Fund
Animal Services,
Contract Services -
Professional
$ 4,238,739

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FY 30-31 01114430-62300 General Fund
Animal Services,
Contract Services -
Professional
$ 4,238,739
Estimated Total $21,193,695

EXHIBIT(S)

1. Agreement for Provision of OC Animal Care Services

2. OC Animal Care Notice of Intent Cover Letter

3. OC Animal Care Notice of Intent - FY 26/27
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager

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AGREEMENT FOR PROVISION OF

OC ANIMAL CARE SERVICES

BETWEEN

COUNTY OF ORANGE
AND

CITY OF SANTA ANA
MAY 31, 2026 THROUGH MAY 30, 2031
TH
IS AGREEMENT entered into this 31st day of May, 2026, which date is enumerated for purposes of reference only, is by and between the COUNTY OF ORANGE, a political subdivision of the State of California ( “COUNTY”) and the CITY OF SANTA ANA (“ CITY”). This AGREEMENT shall be administered by County of Orange OC Community Resources ( “ADMINISTRATOR”). COUNTY and CITY may be referred to individually as a “PARTY” and collectively as the “PARTIES.” W
I T N E S S E T H:

W
HEREAS, COUNTY owns, and through OC Animal Care operates, an animal care shelter facility at 1630 Victory Road, Tustin, California (“SHELTER"); and WHEREAS, CITY wishes to contract with COUNTY for the provision of the Animal Care Services described herein; and
WHEREAS, COUNTY is willing and able to provide such services on the terms and conditions hereinafter set forth:

NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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EXHIBIT 1

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CONTENTS

PARAGRAPH PAGE

Title Page .................................................................................................................................. 1 Contents .................................................................................................................................... 2 Referenced Contract Provisions .............................................................................................. 3 I. Alteration of Terms .................................................................................................................. 4 II. Indemnification and Insurance ................................................................................................ 4 III. Notices ...................................................................................................................................... 5 IV. Severability ............................................................................................................................... 5 V. Status of the Parties .................................................................................................................. 5 VI. Term ......................................................................................................................................... 6 VII. Termination .............................................................................................................................. 6 VIII. Third Party Beneficiary ........................................................................................................... 7 IX. Waiver of Default or Breach .................................................................................................... 7 X.Use of Shelter Upon Discontinuance of Use by County……………………………………. 7 XI.Participation of New Cities…………………………………………………………………. 8 XII.Governing Law and Venue………………………………………………………………….. 8 XIII.Attorney Fees.............................................................................................................................. 8 XIV.Appropriations………………………………………………………………………………… 8
Signature Page .......................................................................................................................... 10

EXHIBIT A
I. Definitions ................................................................................................................................ 1 II. Services to be Provided by County ......................................................................................... 1 III. Payments .................................................................................................................................. 4 IV. City Manager’s Association Animal Care Committee ........................................................... 5 V. Laws and Regulations .............................................................................................................. 5 VI. Reports ...................................................................................................................................... 6 VII. Records ..................................................................................................................................... 6

EXHIBIT B
Animal Care Notice of Intent ................................................................................................ 1 Page //
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REFERENCED CONTRACT PROVISIONS

Term: MAY 31, 2026 through MAY 30, 2031

Notices to COUNTY and CITY:

COUNTY: County of Orange
OC Community Resources
Director’s Office
1770 North Broadway
Santa Ana, CA 92706-2642
and
County of Orange
OC Community Resources
OC Animal Care Director
1630 Victory Rd.

Tustin, CA 92782

CITY: City Manager
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92702
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CITY OF SANTA ANA 4 of 10

I. ALTERATION OF TERMS
This AGREEMENT, together with Exhibit A and B, attached hereto and incorporated herein by reference, fully expresses all understanding of COUNTY and CITY with respect to the subject matter of this AGREEMENT, and shall constitute the total a greement between the PARTIES for these purposes.

No addition to, or alteration of, the terms of this AGREEMENT, whether written or verbal, shall be valid unless made in writing and formally approved and executed by both COUNTY and CITY.

II. INDEMNIFICATION AND INSURANCE
A. CITY agrees to indemnify, defend and hold COUNTY, its elected and appointed officials, officers, employees, agents and those special districts and agencies for which COUNTY’s Board of Supervisors acts as the governing Board (“COUNTY INDEMNITEES”) harmless from any claims, demands, including defense costs, or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by CITY pursuant to this AGREEMENT. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES, CITY and COUNTY agree that liability will be apportioned as determined by the court.

Neither PARTY shall request a jury apportionment.

B. COUNTY agrees to indemnify, defend and hold CITY, its elected and appointed officers, employees, agents, directors, members, shareholders and/or affiliates harmless from any claims, demands, including defense costs, or liability of any kind or nature, including but not limited to, personal injury or property damage, arising from or related to the services, products or other performance provided by COUNTY pursuant to this AGREEMENT. If judgment is entered against COUNTY and CITY by a court of competent jurisdiction because of the concurrent active negligence of CITY, COUNTY and CITY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment.

C. Each PARTY agrees to provide the indemnifying PARTY with written notification of any claim related to services provided by either PARTY pursuant to this AGREEMENT within thirty (30) calendar days of notice thereof, and in the event the indemnifying PARTY is subsequently named party to the litigation, each PARTY shall cooperate with the indemnifying PARTY in its defense.

D. Without limiting CITY’s indemnification, CITY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT, the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by ADMINISTRATOR, CITY shall provide evidence of such insurance.

E. Without limiting COUNTY’s indemnification, COUNTY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT , the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by CITY, COUNTY shall provide evidence of such insurance.

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CITY OF SANTA ANA 5 of 10

III. NOTICES
A. Unless otherwise specified, all notices, claims, correspondence, reports and/or statements authorized or required by this AGREEMENT shall be effective:

1. When written and deposited in the United States mail, first class postage prepaid and addressed as specified on Page 3 of this AGREEMENT or otherwise directed by ADMINISTRATOR or CITY;

2. When FAXed, transmission confirmed;

3. When sent by electronic mail; or

4. When accepted by U.S. Postal Service Express Mail, Federal Express, United Parcel Service, or other expedited delivery service.

B. Termination Notices shall be addressed as specified on Page 3 of this AGREEMENT or as otherwise directed by ADMINISTRATOR or CITY and shall be effective when FAXed, transmission confirmed, or when accepted by U.S. Postal Service Express Mail, Federal Express, United Parcel Service, or other expedited delivery service.

C. Each PARTY shall notify the other PARTY, in writing, within twenty- four (24) hours of becoming aware of any occurrence of a serious nature, which may expose either PARTY to liability. Such occurrences shall include, but not be limited to, accidents, injuries, or acts of negligence, or loss or damage to any COUNTY property in possession of CITY.

D. For purposes of this AGREEMENT , any notice to be provided by COUNTY may be given by ADMINISTRATOR.

IV. SEVERABILITY
If a court of competent jurisdiction declares any provision of this AGREEMENT or application thereof to any person or circumstances to be invalid or if any provision of this AGREEMENT contravenes any federal, state, or county statute, ordinance, or regulation, the remaining provisions of this AGREEMENT or the application thereof shall remain valid, and the remaining provisions of this AGREEMENT shall remain in full force and effect, and to that extent the provisions of this AGREEMENT are severable.

V. STATUS OF THE PARTIES
Each PARTY is, and shall at all times be deemed to be, an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by the terms of this AGREEMENT. Each PARTY is entirely responsible for compensating staff and consultants employed by that PARTY. This AGREEMENT shall not be construed as creating the relationship of employer and employee, or principal and agent, between COUNTY and CITY or any of either PARTY ’s employees, agents, consultants, or subcontractors. Each PARTY assumes exclusively the responsibility for the acts of its employees, agents, consultants, or subcontractors as they relate to the services to be provided during

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CITY OF SANTA ANA 6 of 10

the course and scope of their employment. Each PARTY, its agents, employees, or subcontractors, shall not be entitled to any rights or privileges of the other PARTY’s employees and shall not be considered in any manner to be employees of the other PARTY.

VI. TERM
A. The term of this AGREEMENT shall commence as specified on Page 3 of this AGREEMENT.

B. The term of this AGREEMENT shall be automatically renewed each July for twelve (12) additional months, for a period of five (5) years, provided no notice of termination has been given by either PARTY in accordance with the “TERMINATION” paragraph of this AGREEMENT.

VII. TERMINATION
A. COUNTY may terminate this AGREEMENT , without cause, upon twelve (12) months written notice to CITY or immediately upon default by the CITY of its obligations hereunder.

B Upon termination, both PARTIES shall be obligated to perform such duties as would normally extend beyond this term, including but not limited to, obligations with respect to confidentiality, indemnification, audits, reporting and accounting.

C.. The obligations of COUNTY or CITY under this AGREEMENT are contingent upon the provision of sufficient funding for the services hereunder in the applicable budgets approved by the Board of Supervisors and the CITY’s City Council . In the event such funding is subsequently reduced or not appropriated, either PARTY may terminate this AGREEMENT upon thirty (30) calendar days written notice to the other PARTY . CITY acknowledges that the sharing of costs among the COUNTY and all contracting cities provides cost efficiencies and operational savings to COUNTY and each contracting city, and that COUNTY and each contracting city have entered into their services agreements in reliance on such shared costs and resulting savings. CITY further acknowledges that the wit hdrawal by CITY from the program would increase the financial burden of services on COUNTY and all remaining contracting cities, and acknowledges and agrees that it is the current intent of CITY to acquire Animal Care Services from the COUNTY pursuant to this AGREEMENT for a term of at least five (5) years, and that other cities acquiring services from the COUNTY are relying on CITY’s stated intention and the sharing of costs with CITY in electing to acquire similar services. CITY acknowledges and agrees that this AGREEMENT is contingent upon other local cities enter ing into similar agreements with the COUNTY to provide Animal Care Services for a period of five (5) years, and that this AGREEMENT will not be effective until other cities enter into similar agreements with the COUNTY to provide an estimated annual aggregate of at least 75% of the dollar value of Animal Care Services provided to contract cities during the twelve months prior to execution of this AGREEMENT.

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CITY OF SANTA ANA 7 of 10

VIII. THIRD PARTY BENEFICIARY
Neither PARTY intends this AGREEMENT to create rights hereunder in any third parties including, but not limited to, any subcontractors or any clients provided services hereunder.

IX. WAIVER OF DEFAULT OR BREACH
Waiver of any default shall not be considered a waiver of any subsequent default. Waiver of any breach of any provision of this AGREEMENT shall not be considered a waiver of any subsequent breach.

Waiver of any default or any breach shall not be considered a modification of the terms of this AGREEMENT.

X. USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY A. The SHELTER, which is owned and operated by COUNTY, shall be used by COUNTY for the provision of services for contracting cities and COUNTY unincorporated areas, as needed, pursuant to the terms of current and future services agreements. In the event COUNTY elects to discontinue usage of the SHELTER for animal sheltering purposes prior to December 31, 2066, COUNTY shall offer to those CITIES then currently contracting with COUNTY , whose AGREEMENTS contain this provision, to receive services pursuant to a services agreement the opportunity to lease the SHELTER strictly for animal sheltering purposes until such date, at a costs of $1.00 per year plus all rental costs, if any, owed to South Orange County Community College District (SOCCCD) pursuant to the Ground Lease entered into between COUNTY and SOCCCD.

B. Each and every CITY exercising this option shall be responsible for all operational costs; utility costs; maintenance, alteration, repair , and improvement costs; and any other costs of sustaining and operating an animal shelter at the site and shall indemnify COUNTY for any costs or liabilities resulting from or relating to the site . Upon exercise of the option, the COUNTY and the optioning CITIES shall use best efforts to negotiate mutually agreeable terms for the resulting lease. If the PARTIES cannot agree to mutually agreeable terms within one hundred and eighty (180) days after the exercise of the option, the option will terminate. The option provided for in this subsection is exclusive to those CITIES described above and may only be exercised collectively by those CITIES that elect to exercise the option or, if only one CITY wishes to do so, by that single electing CITY. The option must be exercised, if at all, within one hundred and eighty (180) days after COUNTY notifies CITIES of its decision to discontinue use of the SHELTER for animal sheltering purposes. The option provided herein shall be contingent upon the ground lease not terminating by its terms prior to COUNTY obtaining fee hold possession of the site.

C. In the event COUNTY does not yet have fee hold possession of the site as of April 29, 2034, the expiration date of the ground lease , COUNTY shall, at least six months prior to that date, consult with those CITIES then contracting with COUNTY for SERVICES regarding proposed methods of accessing continued use of the site.

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XI. PARTICIPATION OF NEW CITIES
A. After full execution of this AGREEMENT, cities not a PARTY to this AGREEMENT (either new cities or cities previously a PARTY to this AGREEMENT whose AGREEMENT has terminated) may be added to the COUNTY’s Animal Care Services program at the discretion of and under terms deemed acceptable by the COUNTY. If such new or returning city requests to participate in the Animal Care Services program, and COUNTY elects to provide Animal Care Services to such city, such city will be required to pay all, or , if such expansion is necessitated by the participation of multiple new and/or returning cities, its pro rata portion, of the costs of any SHELTER expansion attributable to such city’s anticipated use of the SHELTER. If the COUNTY determines, at its sole discretion, that no expansion is required to accommodate a new or returning city, said city or cities shall be required to pay, in addition to actual annual costs, 5% of its Notice of Intent (see Exhibit A, Section II.A) for shelter maintenance and repair which shall be used by COUNTY to defray the cost of capital projects for the current PARTIES to this Agreement whose contracts did not terminate . CITY payment of 5% above annual Notice of Intent shall be limited to the term of this AGREEMENT. For the sake of clarity and avoidance of misunderstanding, new or returning cities will not be offered the option to lease SHELTER facilities pursuant to the “USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY” paragraph of this AGREEMENT.

XII. GOVERNING LAW AND VENUE
This AGREEMENT has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this AGREEMENT, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the PARTIES hereto agree to and hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the PARTIES specifically agree to waive any and all rights to request that an action be transferred for trial to another county.

XIII. ATTORNEY’S FEES
In any action or proceeding to enforce or interpret any provision of this AGREEMENT, or where any provision hereof is validly asserted as a defense, each PARTY shall bear its own attorney's fees, costs and expenses.

XIV. APPROPRIATIONS
During the term of this AGREEMENT, for each fiscal year, CITY shall make reasonable efforts to adopt all necessary budgets and make all necessary appropriations for all payments due hereunder. To the extent COUNTY has not terminated th is AGREEMENT as provided hereunder, the CITY shall continue to make reasonable efforts to make all payments required hereunder .

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CITY OF SANTA ANA 9 of 10

[SIGNATURE PAGE FOLLOWS.]

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CITY OF SANTA ANA 10 of 10
I N WITNESS WHEREOF, the PARTIES have executed this AGREEMENT in the County of Orange, State of California.

ITY OF SANTA ANA
B
Y: DATED:

C ITY MANAGER
A
TTEST:

B
Y: DATED:

C ITY CLERK
AP
PROVED AS TO FORM:

B
Y: DATED:

C ITY ATTORNEY
C

OUNTY OF ORANGE
B
Y: DATED:

T
ITLE:

AP
PROVED AS TO FORM:

OFFICE OF THE COUNTY COUNSEL

ORANGE COUNTY, CALIFORNIA
B
Y: DATED:

DE PUTY
Tamara Bogosian, Senior Assistant City Attorney
for the

City Council
15 –
15 6/2/2026

CITY OF SANTA ANA 1 of 7 EXHIBIT A

EXHIBIT A

TO AGREEMENT FOR PROVISION OF

OC ANIMAL CARE SERVICES
WITH

CITY OF SANTA ANA
MAY 31, 2026 THROUGH MAY 30, 2031

I. DEFINITIONS

A. "Actual Cost " means all COUNTY expenditures , including indirect charges, for providing Animal Care Services to CITY pursuant to this AGREEMENT.

B. "Animal Care Notice of Intent " means the document, signed by authorized representatives of COUNTY and CITY, which specifies all Animal Care Services COUNTY intends to provide to CITY, the estimated cost of the services, and the effective date.

C. "Animal Care Service(s)" means one or more service to be provided by COUNTY to CITY, as specified, by category, in Paragraph II.B. of Exhibit A to this AGREEMENT.

D. "Fee Revenue" means revenue collected by COUNTY for Animal Care Services provided by COUNTY to CITY pursuant to this AGREEMENT.

E. "Fiscal Year" means a twelve (12)-month period from July through June.

F. "Net Cost" means Actual Cost minus Fee Revenue.

G. "Service Details" mean the activities performed by COUNTY within an Animal Care Service category.

II. SERVICES TO BE PROVIDED BY COUNTY
A. ANIMAL CARE NOTICE OF INTENT

1. Annually, by March 1, CITY shall identify which of the Animal Care Services, specified below in subparagraph II.B. of Exhibit A to this AGREEMENT, CITY would like COUNTY to provide during the next Fiscal Year. CITY and COUNTY may agree to individualized levels of Service Details within the Animal Care Services selected. Requests for individualized levels of Service Details will only be considered by COUNTY if the resulting service level will not conflict with state or federal statutes and will not endanger public health.

2. Annually, by April 1, COUNTY shall prepare and send to CITY an Animal Care Notice of Intent which shall include, but not be limited to, a list of Animal Care Services, and individualized Service Details, if any, COUNTY agrees to provide, estimated costs for said services, and the start date for those services. COUNTY shall provide the Animal Care Services specified in the Animal Care Notice of Intent signed by both ADMINISTRATOR or designee, and an authorized representative of CITY.

3. Upon mutual AGREEMENT of CITY and COUNTY, COUNTY may prepare a new or

City Council
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16 6/2/2026

CITY OF SANTA ANA 2 of 7 EXHIBIT A

amended Animal Care Notice of Intent at any time, may change due dates specified in subparagraph II.A.1. and II.A.2. of Exhibit A to this AGREEMENT , and may modify the format of the Animal Care Notice of Intent attached to this AGREEMENT as Exhibit B.

B. ANIMAL CARE SERVICES – COUNTY provides the following seven (7) categories of Animal Care Services. COUNTY shall provide to CITY the Animal Care Services specified on the most current, Animal Care Notice of Intent for the Fiscal Year, signed in accordance with subparagraph II.A.2. of this Exhibit A to the AGREEMENT. Each category of service includes Service Details which may be added or changed by ADMINISTRATOR upon six (6) months prior notification to CITY . However, any new Service Level Details not r equired by law and which were not contemplated or included in the Animal Care Notice of Intent approved by the PARTIES and in place at the time of the proposed change(s) shall require twelve (12) months prior notice to CITY, and CITY may opt in of the New Service Level Details.

1. ANIMAL CONTROL SERVICES – Animal Control Services include, but are not limited to, emergency response service; patrolling; impounding of stray animals and of owner -released animals; animal cruelty investigations; animal bite investigations; citation issua nce; field release to owner and impound fee collection for impounded animals; quarantine activities including home checks of animals involved in bites; site inspections required to comply with vicious dog ordinances; emergency transportation of injured , impounded animals to a veterinarian; impounding of deceased animals for disposal; responses to requests for assistance from law enforcement and CITY officials regarding suspected criminal activities or zoning violations related to animals; advice to residents regarding wildlife management or other animal concerns, not to include wildlife eradication or relocation services; injured wildlife pick-up; animal license issuance and renewal, fee collection and payment services; customer support regarding anima l licensing; animal license billing; and delinquent animal license follow -up; assistance to residents regarding potentially dangerous and/or vicious animals; impound data entry; and impound animal photography.

2. ANIMAL CARE SPECIAL SERVICES
a. Animal Care Special Services include, but are not limited to animal license issuance and renewal; fee collection and payment services; customer support regarding animal licensing; animal license billing; delinquent animal license follow-up; digital canvassing to locate and license unlicensed animals; inspection of animal-related businesses in CITY jurisdiction in response to complaints and in accordance with COUNTY established inspection schedules; and when applicable, issuance of animal permits for private homes.

3. ANIMAL CARE SHELTER SERVICES
a. Animal Care Shelter Services for animals impounded by OC Animal Care include, but are not limited to, retention of impounded animals at COUNTY’s Animal Care Shelter (Shelter), public display of animals to allow owner identification; contact of owners when animals are wearing identification; sale or release of impounded ani mals to residents; animal evaluation for adoption;

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17 6/2/2026

CITY OF SANTA ANA 3 of 7 EXHIBIT A

reasonable effort toward animal placement; public education; volunteer services; rescue group coordination; euthanasia and disposal of animals that are neither redeemed nor adopted; veterinary services and spay/neuter surgeries consistent with standards es tablished by the California Veterinary Medical Board; and necropsies on animals that die under suspicious circumstances or at the request of law enforcement.
b. CITY may request additional retention days for healthy, non- aggressive impounded animals. Additional retention days will be offered to CITY upon written approval by COUNTY’s OC Community Resources Director, or designee, on a space available basis only. c. COUNTY agrees to maintain its Shelter in a humane manner, keep said premises in a clean condition at all times, and use humane methods of care. d. No animals may be donated, sold or otherwise released for the purposes of experimentation, research or vivisection.

4. BARKING DOG COMPLAINT SERVICES – Barking Dog Compliant Services include, but are not limited to, receipt of barking dog complaints from residents, customer assistance regarding barking dog complaints, issuance of citations, and administrative hearings in response to complaints received by COUNTY for barking dogs within jurisdiction of CITY.

5. STANDARD LICENSING SERVICES – Standard Licensing Services include, but are not limited to, animal license issuance and renewal, fee collection and payment services; customer support regarding animal licensing; animal license billing; and delinquent animal license follow-up.

6. CITY LICENSE SERVICES
a. City License Services include, but are not limited to, issuance of CITY animal licenses at the time of adoption or redemption by owners. CITY shall provide CITY licensing tags to COUNTY.

COUNTY shall provide quarterly licensing reports to CITY. b. CITY shall make its best effort to provide updated animal licensing information to COUNTY.

7. ANIMAL IMPOUND SERVICES – Animal Impound Services include, but are not limited to, data entry of impound information for each live or deceased animal from CITY, impound animal photography for each live animal, owner notification of impounded animal, and posting of animal photographs on COUNTY website. COUNTY shall receive CITY animals at Shelter at times arranged by COUNTY.

C. COUNTY shall notify CITY of COUNTY’s hours of operation for Animal Care Services.

COUNTY may adjust hours of operation for Animal Care Services upon ninety (90) calendar days prior notification given to CITY.

D. Animals which are being retained for criminal prosecutions, except for violations of animal control regulations and/or ordinances pursuant to this AGREEMENT , are not to be construed as held pursuant to the services provided under this AGREEMENT; housing will be provided at the discretion of COUNTY and at COUNTY’s usual and customary charges for such housing.

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CITY OF SANTA ANA 4 of 7 EXHIBIT A

E. To facilitate the performance of services, COUNTY shall have full cooperation and assistance from CITY, its officers, agents and employees.

III. PAYMENTS
A. BASIS FOR PAYMENT

1. CITY shall pay COUNTY the Net Cost of providing Animal Care Services specified in Animal Care Notice of Intent for CITY signed in accordance with subparagraph II.A. CITY Net Costs may include services/supplies procured but not yet delivered within the Fiscal Year.

2. The methodology for determining CITY's Actual Cost of Animal Care Services shall be provided to CITY annually in accordance with the Reports paragraph of this AGREEMENT. CITY shall adopt Animal Care S ervices fees consistent with the most recent animal care services fees approved by the County of Orange Board of Supervisors (the “COUNTY FEES”) which fee amounts will be charged for Animal Care Services within CITY’s jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services . If CITY wishes to adopt fees which are different from the COUNTY FEES, CITY shall notify COUNTY of the applicable fee amounts to be charged for Animal Care Services within CITY’s jurisdiction (the “CITY FEES”) and CITY FEES will be charged for Animal Care Services within CITY’s jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services.

3. COUNTY shall record and retain all Fee Revenue derived from providing Animal Care Services to CITY. CITY’s Fee Revenue shall be credited to CITY’s Actual Cost of Animal Care Services.

COUNTY shall have all fee collection powers of CITY and shall receive full cooperation from CITY to enable efficient enforcement of fee collection.

B. PAYMENT SCHEDULE

1. Each Fiscal Year, CITY shall pay COUNTY in arrears for the Net Cost of Animal Care Services provided in accordance with the following payment schedule. Billings are due from COUNTY to CITY within thirty (30) calendar days following the three-month Period specified below.

Period Billing Due Payment Due
July 1 through September 30 October 30 November 25
October 1 through December 31 January 30 February 25
January 1 through March 31 April 30 May 25
April 1 through June 30 July 30 August 25

2. Because Actual Costs may fluctuate based on service utilization during a given billing period (e.g. a hoarding case), CITY shall be billed either in equal installments based on its Notice of Intent for that year, or based on actual utilization for the period, whichever is greater for the first three quarters of the year with the final, fourth quarter billed on actual utilization for the full year of services.

City Council
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19 6/2/2026

CITY OF SANTA ANA 5 of 7 EXHIBIT A

3. If payment is not received by COUNTY by the payment due date specified above in subparagraph III.B. of Exhibit A to this AGREEMENT , COUNTY may cease providing any further service under this AGREEMENT and may satisfy the indebtedness in any manner prescribed by law.

4. COUNTY may modify the payment schedule upon six (6) months written notification to CITY.

IV. CITY MANAGERS ASSOCIATION ANIMAL CARE COMMITTEE
A subcommittee of the Orange County City Managers Association representing all cities participating in OCAC services exists to facilitate communication between OCAC and the city managers and staff of participating cities regarding financial and operationa l matters of OCAC, including, but not limited to: the assessment of cost options for animal care services provided under the Services Agreements; supplemental services or financial requests which result in a change to a participating city’s Actual Cost; consideration of new or adjusted fees; and other Service Details which may arise during the course of the AGREEMENT. COUNTY shall provide regular updates on operations to the City Managers Association Animal Care Committee and to a participating city upon request.

V. LAWS AND REGULATIONS
A. COUNTY shall comply with all applicable governmental laws, regulations, and requirements related to Animal Care Services, as they exist now or may be hereafter amended or changed and shall enforce federal and state statutes deemed applicable to CITY by COU NTY. Animal Care Services provided by COUNTY to CITY may be changed to comply with said laws, regulations, and requirements.

ADMINISTRATOR will make its best efforts to notify CITY of changes that may impact Animal Care Services provided through this AGREEMENT.

B. For each Animal Care Service that COUNTY agrees to provide to CITY in an Animal Care Notice of Intent, CITY shall enact and maintain in full force and effect ordinances identical to COUNTY ordinances which apply to said service, including but not limited t o, those related to fees.

ADMINISTRATOR shall notify CITY of the deadline for adopting said ordinances. If COUNTY is unable to enforce an animal care ordinance because of the limitations of a CITY ordinance or failure of CITY to adopt identical ordinances related to an Animal Care Service, COUNTY may suspend provision of one or all Animal Care Services to CITY or may terminate this AGREEMENT. It is the sole responsibility of CITY to immediately notify COUNTY of any discrepancy between relevant ordinances maintained by CITY and those maintained by COUNTY.

D. If CITY wishes to maintain any relevant ordinance that is not consistent, on any point, with COUNTY ordinances, CITY shall immediately notify COUNTY of the discrepant ordinance. At the sole discretion of COUNTY, COUNTY may waive CITY enactment and maintenance of COUNTY animal care ordinances and may agree to enforce, and issue citations for violations pursuant to, the discrepant CITY ordinance. CITY acknowledges that individualized enforcement of unique CITY ordinances may result in increased costs to CITY.

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CITY OF SANTA ANA 6 of 7 EXHIBIT A

E. CITY shall notify COUNTY of its intent to add, amend, or delete any CITY animal care ordinance at least ninety (90) calendar days in advance of its addition, amendment, or deletion.

F. CITY may request that specific ordinances adopted by CITY not be enforced in CITY by COUNTY. Requests for exclusion must be submitted in writing and received by COUNTY ninety (90) calendar days prior to the requested exclusion. Requests for exclusion will only be considered by COUNTY if they are not in conflict with state statutes and do not endanger public health. COUNTY shall notify CITY, in writing, of COUNTY’s decision regarding the requested exclusion.

G. COUNTY’s OC Community Resources Director, or designee, may provide assistance to CITY in defining the manner in which enforcement of a new or amended animal care ordinance would be provided by COUNTY. Requests for assistance must be made in writing and r eceived by COUNTY ninety (90) calendar days prior to the requested implementation of the service. If the cost of such service can be delineated and accommodated by COUNTY, COUNTY will send an amended Animal Care Notice of Intent to CITY which will include reference to the CITY ordinance.

H. CITY will reimburse COUNTY for ordinance enforcement, as specified in the “PAYMENTS” paragraph of this AGREEMENT.

VI. REPORTS
A. Each Fiscal Year, COUNTY shall provide to CITY written, quarterly reports of Animal Care Services revenue and expenses for each period specified below. Said reports will be due to CITY within thirty (30) calendar days of the month following the reporting period, in accordance with the schedule below:

Period Reports Due
July 1 through September 30 October 30
October 1 through December 31 January 30
January 1 through March 31 April 30
April 1 through June 30 July 30

B. Each Fiscal Year, COUNTY shall provide the following Animal Care Services reports to CITY by July 30:

1. A payment methodology report for Animal Care Services to be provided by COUNTY during the next Fiscal Year and

2. A Fiscal Year intake and outcome report.

C. COUNTY may change the due dates for reports specified in subparagraphs VI.A. and VI.B. above upon six (6) months written notification to CITY.

D. No less than once every three (3) years, COUNTY shall engage an external auditor to review CITY billings.

City Council
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21 6/2/2026

CITY OF SANTA ANA 7 of 7 EXHIBIT A

VII. RECORDS
A. All records created or received by COUNTY in accordance with the performance of COUNTY services pursuant to this AGREEMENT are confidential. COUNTY agrees to keep said records in such form and manner as the Auditor -Controller of COUNTY shall specify. Said records shall be open for examination by CITY at all reasonable times.

B. Once each Fiscal Year, COUNTY shall deliver to CITY only the addresses of each CITY licensed animal upon demand without additional expense or cost to CITY. Any such information requested which is confidential pursuant to the terms of the Public Records A ct shall be released to CITY pursuant to government code. Prior to each disclosure, CITY agrees to complete and return to COUNTY a “Confidentiality Agreement” on a form approved or provided by COUNTY. The PARTIES agree and understand that this procedure is required by the Public Records Act and necessitated to permit CITY to obtain the information required for its use, and to allow COUNTY to disclose said information. Upon receipt by COUNTY, the records requested may be released to the extent COUNTY is in possession of such records, and permitted by state law to disclose them voluntarily. //
//
//

City Council
15 –
22 6/2/2026

CITY OF SANTA ANA 1 of 1 EXHIBIT B

EXHIBIT B

TO AGREEMENT FOR PROVISION OF

OC ANIMAL CARE SERVICES
WITH

CITY OF SANTA ANA
MAY 31, 2026 THROUGH MAY 30, 2031
ANI

MAL CARE NOTICE OF INTENT
T
his Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: «NOI_START» through «NOI_END». COUNTY agrees to provide to the City of «COMPANY2» the following Animal Care Services beginning «NOI_EFFECTIVE»:
«SERVICE1»
«SERVICE2»
«SERVICE3»
«SERVICE4»
«SERVICE5»
T
he total estimated cost for Animal Care Services specified above is «TOTAL_COST_».

T his is a new Animal Care Notice of Intent for the Period indicated above.

This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated a
bove.

Significant Changes Since the Previous Animal Care Notice of Intent:

To the best of my knowledge, this notice specifies the Animal Care Services to be provided by COUNTY.

C ity of Santa Ana Representative and Title Date
O C Animal Care Director Date

City Council
15 –
23 6/2/2026

April 1, 2026
Santa Ana Police Department
Attn: Cmdr. Sorenson
60 Civic Center Plaza
Santa Ana, CA 92702
RE: OC Animal Care - Notice of Intent
Greetings:

Enclosed
for your reference are three copies of the new Animal Care Notice of Intent (NOI).

This notice includes a list of the Animal Care services that the County of Orange (County) intends to provide for your City during the upcoming fiscal-year, which spans from 07-01- 26 through 06-30-27, at an estimated Net Cost of $4,238,739.

The methodology used for calculating this estimate is based on the average net cost totals paid by each jurisdiction for services provided and user fees collected during the last two full fiscal-years (07-01-23 to 06-30-25). The Net Cost estimate for the previous NOI was calculated based on the number of Animal Control and Animal Shelter services provided to your City, along with the amount of fee revenue collected, during the most recent 12 months (03-01-24 through 02-28-25). The update in methodology reflects an effort to provide an estimate that normalizes any atypical service volumes.

For fiscal-year 2026-27, the Net Cost estimate for all Contract Cities and the County has increased by 3.07% to $21,523,232. This is primarily due to salary increases approved by the County in labor negotiations with all unions and the continual need for OC Animal Care to fill critical positions in order to provide the high-quality services expected. While a total of 126 filled positions and 17 vacancies is projected for the upcoming fiscal-year, please note that number may be adjusted mid-year in order to meet the current demands for service. The increase is also caused by the rising cost of many essential Animal Care items, which include pharmaceuticals, feed, and general animal supplies.

As stated in the Agreement for Provision of OC Animal Care Services, each City shall be billed either in equal installments based on its Notice of Intent for that year, or based on actual utilization for the period, whichever is greater for the first three quarters of the year with the final, fourth quarter billed on actual utilization for the full year of services.

Therefore, your City’s actual Net Cost for the entire fiscal-year may be higher or lower than the estimate provided. Also, if any of the previous Contract Cities no longer request services from OC Animal Care or if any new Cities request services, the year-end estimate will be recalculated and an updated version will be provided.

Please review the enclosed NOI, obtain the signature of your City’s authorized representative on all three copies, and return them to:

OC Animal Care
Attn: Joseph Powers
1630 Victory Road
Tustin, CA 92782
Once signed by the County, an executed original document will be returned to you.

Sincerely,
Joseph Powers
Budget Analyst
Enclosure
D

YLAN WRIGHT

DIRECTOR

OC COMMUNITY RESOURCES

CYMANTHA ATKINSON

ASSISTANT DIRECTOR

OC COMMUNITY RESOURCES

JOANNE VEEDOR

DIRECTOR

ADMINISTRATIVE SERVICES

MONICA SCHMIDT

DIRECTOR

OC ANIMAL CARE

JULIA BIDWELL

DIRECTOR

OC HOUSING & COMMUNITY

DEVELOPMENT

RENEE RAMIREZ

DIRECTOR

OC COMMUNITY SERVICES

PAM PASSOW

DIRECTOR

OC PARKS

JULIE QUILLMAN

COUNTY LIBRARIAN

OC PUBLIC LIBRARIES
1 6 3 0 V I C T O R Y R O A D
T U S T I N , C A 9 2 7 8 2
P H O N E : 7 1 4 - 9 3 5 - 6 8 4 8
F A X : 7 1 4 - 2 5 9 - 1 0 9 4
EXHIBIT 2

City Council
15 –
24 6/2/2026

CITY OF SANTA ANA 1 of 1 EXHIBIT B

EXHIBIT B

TO AGREEMENT FOR PROVISION OF

OC ANIMAL CARE SERVICES
WITH

CITY OF SANTA ANA
MAY 31, 2026 THROUGH MAY 30, 2031

ANIMAL CARE NOTICE OF INTENT
This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: JULY 1, 2026, through JUNE 30, 2027. COUNTY agrees to provide to the City of SANTA ANA the following Animal Care Services beginning JULY 1, 2026:

Animal Care Shelter Services
Animal Impound Services
The total estimated cost for Animal Care Services specified above is $4,238,739.

This is a new Animal Care Notice of Intent for the Period indicated above.

This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above.

Significant Changes Since the Previous Animal Care Notice of Intent:

To the best of my knowledge, this notice specifies the Animal Care Services to be provided by COUNTY.

C ity of SANTA ANA Representative and Title Date
OC Animal Care Director Date
EXHIBIT 3

City Council
15 –
25 6/2/2026

Police Department
www.santa-ana.org/pd
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Parking Enforcement Services

AGENDA TITLE
Agreement with LAZ Parking California, LLC for Parking Enforcement Services (Specification No. 26-022) (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with LAZ Parking California, LLC to provide parking enforcement services in an amount not to exceed $980,000 for a term beginning July 1, 2026 and expiring June 30, 2027, with provisions for four, one- year extensions (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Request for Proposals (RFP) No. 26-022 was issued on March 19, 2026 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
358 Vendors notified
9 Santa Ana Vendors notified
33 Vendors downloaded the RFP packet
4 Responsive proposals received
0 Responsive proposals received from Santa Ana vendors
Proposals were solicited, closed on April 16, 2026, and evaluated. Four proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.

Staff recommends awarding an agreement to the highest-ranked firm, LAZ Parking California, LLC (Exhibit 1).

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Parking Enforcement Services
June 2, 2026

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The Santa Ana Police Department’s (SAPD) Traffic Division provides parking enforcement services using full-time City parking enforcement personnel and contracted personnel.

In 2012, the City of Santa Ana began contracting with a vendor to provide parking enforcement services to the City of Santa Ana. The contracted services include (1) full- time Supervisor, (6) full-time Ambassadors, and (1) part-time Parking Ambassador. The contracted personnel are responsible for enforcing all street sweeping routes throughout the city, while SAPD parking enforcement officers handle parking complaint calls for service. Parking Ambassadors supplement the enforcement of various municipal code parking violations, including assisting with nighttime permit parking enforcement, as well as parking and abandoned vehicle complaints. The program's proposed annual billable hours are 2,080 hours for a Parking Ambassador supervisor and 13,520 hours for Parking Ambassadors.

LAZ has been providing parking enforcement services since 1981. They provide parking enforcement services to 639 cities across 44 states. In California, they provide enforcement services to Newport Beach, Pomona, Burbank, Malibu, and the city of San Bruno. They have been providing services to the City of Santa Ana for eight years.

A new feature to this new contract will be that LAZ Ambassadors will now be equipped with Body Worn Cameras (provided by LAZ) to capture their efforts and interactions with community members. SAPD will also continue to provide Parking Ambassadors and the SAPD Parking Control Officers with refresher Community Engagement Enforcement Training at the start of the contract.

The agreement compensation section includes language that specifies that any extensions of the term will require amendments to the agreement to provide funding for the extended term and are subject to the approval by the City Council. Staff will seek authorization from City Council for each subsequent extension period.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding will be available in the FY 2026-27 budget upon City Council adoption of the annual budget as follows:

Fiscal
Year
Account Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 26-27 01114405-62300 General Fund Traffic, Contract
Services-Professional $980,000
Total $980,000

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Parking Enforcement Services
June 2, 2026

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EXHIBIT(S)

1. Agreement with LAZ Parking California, LLC
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager

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AGREEMENT WITH LAZ PARKING LLC TO PROVIDE PARKING

ENFORCEMENT SERVICES
THIS AGREEMENT is made and entered into on this 2nd day of June, 2026 by and between LAZ Parking California LLC, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On March 19, 2026, the City issued Request for Proposal No. 2 6-022, by which it sought a Contractor to provide parking enforcement services for the City.

B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-022.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work require d to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated herein

2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified Exhibit B for a Full-Time (FT) Supervisor, six (6) FT Ambassadors and one (1) Part -Time Ambassador. The total amount to be expended during the initial term of th is Agreement shall not exceed $ 980,000. This amount includes funding to cover any additional services or expenses requested at the sole discretion of the City.
b. Parties understand that any extension of the term, as defined in Section 3 below, shall be memorialized by way of an amendment to the Agreement to provide funding for the extended term. Said amendment(s) are subject to the approval of the City Council of the City of Santa Ana.

EXHIBIT 1

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c. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor
agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers.

3. TERM
This Agreement shall commence on July 1, 2026 and continue for an initial term through June 30, 2027 with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the l egal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

6. INSURANCE
Insurance requirements are attached hereto as Exhibit C.

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7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent r equired by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

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10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
a. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the aw ard of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full -time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution
d. The Contractor must comply with all c onflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.

The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement.

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e. Contractor covenants that none of its directors, officers, emp loyees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above.

12. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

15. TERMINATION
This Agreement may be terminated by either party upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case

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such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary lic enses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communi cation in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956

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With courtesy copies to:

Chief of Police
Santa Ana Police Department
60 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-245-8190
To Contractor:

Muhammad Mansoor, Vice President
LAZ Parking California, LLC
949 South Coast Drive, Suite 515
Costa Mesa, CA 92626
Fax: 714-290-4854
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signature on following page]

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EXHIBIT A

SCOPE OF SERVICES

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CITY OF SANTA ANA
I
. DE

SCRIPTION AND SCOPE OF WORK
T
he City of Santa Ana is issuing a Request for Proposal (RFP) for Parking Control Enforcement Services.

The provided service by the awarded Contractor will enforce parking regulations as outlined in the Santa Ana Municipal Code and California Vehicle Code as follows, but not limited to: 650 weekly residential street sweeping curb miles, residential permit parking district enforcement, parking meter enforcement, general Citywide enforcement, and other parking enforcement services as assigned by the Santa Ana Police Department. in the future, we would like to expand enforcement services to meet the needs of the community, specifically enforcing permit parking districts.

A. IM

PLEMENTATION
The awarded Contractor shall perform the following tasks at minimum:

1. I
mplement parking control enforcement services of the entire City of Santa Ana.

2. A
dhere to the street sweeping routes, permit parking districts, parking meter zone locations provided by the City of Santa Ana Police Department.

3. A
ppropriately staff all routes and provide personnel for all services contained herein.

Additional services may include traffic control as necessary on either an emergency or pre- planned basis.

4. T
he City will provide an office space within City limits. The office space is to be utilized for the sole and exclusive use of parking enforcement services, and must be large enough t o ac
commodate all personnel and equipment needed to adhere to the Agreement.

5. S
anta Ana Police Department Staff shall have the right to modify, reduce, or remove the number of parking enforcement schedules, routes, frequency, phases, standards, and specific days of parking control enforcement services.

6. S
anta Ana Police Department Staff shall have the right to remove contracted personnel wit h pr
ior notice to the awarded Contractor.

B. P

ERFORMANCE SCHEDULE
T
he City shall provide work schedules to the Contractor which will follow the City’s established service schedules . The current schedule for this project is Field Supervisor and the (5) F/T Ambassadors are working Mon - Friday, 0715am - 345pm. (1) P/T Ambassador works Tuesday - Friday, 1:00pm – 5:00pm. The second P/T Ambassador works Tuesday - Saturday, 5:00pm – 01:30am. This is a sample schedule and is subject to change based on contractor and the needs of the City. The Contractor shall be provided the opportunity to discuss schedule adjustments if needed to meet special circumstances. The City shall make all final decisions regarding Contractor schedule adjustments based on feasibility and efficiency of completing the goal of parking control enforcement during the contracted service schedule.

EXHIBIT 1 –

SCOPE OF SERVICES

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CITY OF SANTA ANA
I
I. C

ONTRACTOR REQUIREMENTS AND RESPONSIBILITIES
A
. W

ORK ASSIGNMENTS AND SCHEDULE
T
he City will determine the schedule to meet the City’s parking enforcement needs. The contractor shall then determine work assignments based on the schedule. The work assignments shall clearly identify the tasks required by this agreement and the days they are scheduled to be performed in each particular area. Contractor shall have the option to review and propose schedule adjustments to the City for review in an effort to improve parking control program efficiency. If it is necessary to make periodic revisions to this schedule, a modified schedule must be submitted for review to the Project Manager or designee for approval prior to the date the changes are to take effect, but not less than 48- hours. Otherwise, it is intended that the Contractor will develop a permanent schedule utilizing the information provided by the City, which will allow the City to monitor the Contractor's progress. The Contractor shall be able to enforce designated sections of the Santa Ana Municipal Code and California Vehicle Code as it pertains to parking violations, as authorized by the Santa Ana Police Chief or his designee. At any time, the Santa Ana Police Department can limit the enforcement of any California Vehicle Codes as well as any Santa Ana Municipal Codes. Contract employees shall be required to appear and testify at court and confer with the City Attorney’s office regarding citation appeals, when necessary. The Contractor shall adjust their schedule to compensate for all holidays and rainy days . The Parking Ambassadors will be redeployed to other enforcement needs of the City on rainy days. The designated Contractor holidays for this Agreement shall be New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City.

B. CO

NTRACTOR PERSONNEL

1. T
he Contractor shall furnish the necessary enforcement personnel, including one (1) supervisor.

Hours will be determined based on the needs of the City. The City of Santa Ana shall have final discretion in approving changes to work hours and assignments or areas. The City of Santa Ana reserves the right to assign P arking Ambassadors t o perform other duties related to parkin g en
forcement within the hours of any shift.

2. A
list identifying the names of all Contractor parking enforcement personnel shall be provided to the City Project Manager or designee.

3. E
ach of the Contractor’s employees performing work shall:
a. H
ave ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City’s preferred bilingual list is pr
eferable.
b. Be trained and bonded, and a minimum of twenty-one (21) years of age. c. Contractor to provide City with proof of background check, CA driver ’s license, and proof of any company training for each staff member assigned to the project. d. Be capable of performing assigned duties.
e. Can pass a background check that shall include a review of the employee’s criminal history .

T
his review will inform the City of any crimes committed that would that would pose a liability for the City, including crimes of violence. Convictions for traffic violations shall be assessed based on their severity, frequency, and timeframe. The City of Santa Ana reserves the right to mandate removal of any contractor’s employees found unacceptable to the City for any reason. The contractor is responsible for all costs associated with performing background checks.

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f. Possess a High School Diploma or its equivalent.
g. Be well groomed at all times, and at a minimum, be in compliance with the Santa Ana Police Departments policies related to grooming standards and tattoos while on duty (Exhibit 1A). h. Have a minimum of twenty ( 20) hours of training on the City’s parking citation forms and pr
ocedures including, but not limited to: use of necessary equipment, vehicle operations, traffic control procedure, etc. Contractor to provide training to all staff and provide proof of training upon request.
i. Have a minimum of twenty (20) hours of basic customer service training including, but not limited to : conflict resolution, cultural diversity, challenging customer interactions, etc.

Contractor to provide training to all staff and provide proof of training upon request.

The City will offer additional customer service training within the first two (2) months of the new contract.
j. Have a minimum of twenty (24) hours training on relevant federal, state and local laws, regulations, rules, policies, guidelines and procedures. Additional training may be required as determined by City staff. Contractor to provide training to all staff and provide proof of training upon r
equest.

4. T
he Contractor shall be properly licensed as well as all of the contractors’ personnel assigned to field operations. Each employed persons shall have a current Security Guard Registration License “Guard Card” issued by the State of California pursuant to the California Business and Professions Code. However, regardless of certification, no Parking Ambassadors or supervisors shall carry or be armed with any firearm, impact weapon or electronic control device while performing their duties under this agreement. All employees assigned by the Contractor shall have a valid California driver’s license and remain in good standing with the California Department of Motor Vehicles.

5. The Contractor must provide a field supervisor during daytime working hours to supervise all contractor enforcement employees on duty. This field supervisor may also perform ancillary duties as a parking enforcement Parking Ambassador, but shall not fill in for an absent employee or perform duties that would hinder their ability to supervise personnel in the field. The fiel d
s
upervisor shall have substantial expertise and experience in parking enforcement duties. The supervisor shall be the primary contact between the city and Contractor on matters relating to the enforcement services provided through this RFP.

6. T
he Supervisor shall be the primary daily operations contact to the City and shall also perform the following:
a. R
espond to citizen complaints and provide the City’s designee with a copy of the complaint and the resolution. Or, in the event an investigation is required, the Supervisor shall take the necessary steps to resolve the complaint and the date a resolution can be expected. b. Contact the City designee at least once each day to discuss and clarify operational assignments and receive any special instructions.
c. Ensure that contractor personnel perform the duties required by the RFP. d. Prepare and submit all citation amendments, monthly progress reports and status reports thi s
s
hall be required by the City designee.
e. Assist with parking citations adjudication process if requested by the City designated Project Manager.

7. T
he Contractor shall be required to designate a second level supervisor. This person shall have t
he authority over the personnel and shall be a member of the Contractor’s management staff with authority to represent the contractor on policy matters.

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8. The Contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field.
a. U
niform specifications shall include a photograph or diagram and written description of the uniforms for male and female parking enforcement personnel and include marking(s), shirt sleeves length (short or long), shoe type, the color of shirts, pants, jacket(s) and any other relative information. The Santa Ana Police Department’s Traffic Division Commander or his designee shall review and approve all uniforms and insignias. b. Uniforms shall be properly fit with no rips or tears and must be clean and pressed at all times to present a neat appearance.
c. Worn or damage uniforms should be promptly replaced.

9. I
f the Contractor finds it necessary to utilize substitute personnel to cover personnel who call i n s
ick or take time- off, the substitute personnel shall be equal in qualifications and training to the regularly scheduled personnel and billed at the same rate.

10. T
he City designee shall conduct the final review of all contract employees prior to being assigned to perform parking enforcement services within the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion in the hiring and termination of personnel working on this contract. The Chief of Police or his designee may remove contract personnel, upon written communications to the Contractor.

C. DI

SCRIMINATION
C
onsultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

D. WAGE REQUIREMENT
T
he City is searching for the highest quality parking enforcement services available with proven low employee turnover rate. In order to attain this goal, it is necessary to set a minimum hourly rate for the Parking Ambassadors of $22.00 per hour and a mi nimum hourly rate of $28.00 per hour for the Supervisor. Having a wage requirement will ensure an experienced and qualified pool of applicants. It will also serve to decrease turnover, improve service quality, and generate a positive impact for the public by having a stable staff. Additionally, a wage requirement will encourage Contractors to compete based on quality rather than labor costs.

E. P

ARKING CITATION BOOKS / E- TICKET WRITERS
T
he City will issue numbered Parking Citation Books or Electronic Ticketing Devices to the Contractor containing individually numbered citations. The Contractor shall be held accountable for the disposition of all electronic devices, E -Cite paper rolls, books, citations and for stolen or lost citations. The loss of a citation will result in a charge in the amount of $100 levied against the Contractor by the City for each citation lost or unaccounted for, not to exceed $2,500 for each book. The loss of a book of citations or ticketing device may result in a charge against the Contractor by the City of $2,500. Such charges may be increased and the City will provide notification to the Contractor prior to action taking place.

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F. W

ORKING HOURS
T
he Contractor shall perform parking enforcement services seven (7) days-a-week, twenty-four (24) hours per day on a continuous and uninterrupted basis throughout the term of the Agreement.

Observed holidays include New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City.

ERFORMANCE DURING INCLEMENT WEATHER

1. T
he City shall determine when the parking control enforcement operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once that decisi on i
s made.

2. D
uring the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force in order to accomplish those activities that are not affected by weather.

3. Fai
lure to adjust the work force as directed by the City shall result in deduction of payments to reflect only the work actually authorized and accomplished.

G
. P

ARKING CONTROL ENFORCEMENT SERVICES EQUIPMENT

1. T
he awarded Contractor shall use vehicles adhering to the following requirements at minimum:
a. P
rovide vehicles, in good repair, for use by the Contractor’s employee while out on field duty.

These units must be suitable for parking control and enforcement. The Contractor shall be responsible for all operating expenses, maintenance and insurance for each vehicle.

The
en
forcement vehicles shall be exclusively assigned to this contract. b. A
ll vehicles are to be no more than (3) three years in age, unless otherwise approved by the City designee. All vehicles are to be kept clean, in good repair and in good appearance. c. T
he Contractor shall provide a listing of all parking control enforcement vehicles or any relief/substitute vehicle identifying:
i
. M
ake, model, and year
ii. C
ompany identification unit number
iii. C
alifornia license number
iv. C
ompany vehicle colors
d. A
ll vehicles are to be inspected by the California Highway Patrol with inspection certificates given to the Santa Ana Police Traffic Division Commander. e. T
he vehicles shall be equipped with:
ii. Fi
xed and permanent amber/White LED warning lightbar, and all safety equipment is to be paid for and furnished by the Contractor.
iii. Two (2) sets of road trouble fluorescent triangles, one case of flares that are thirty-minute in duration (30 ) and ten (10) orange traffic safety cones that are 28 inches in height with a f
lorescent reflective collar.

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CITY OF SANTA ANA
iv. Other safety devices, which may be reasonably required by the City.

2. T
he Contractor shall provide instant communication access via a cellular phone/radio to all personnel while performing their duties.

3. FUELING OF PARKING CONTROL ENFORCEMENT VEHICLES
T
he Contractor shall be responsible for fueling each parking control enforcement vehicle and shall be ready to conduct enforcement activities at all scheduled times.

4. RE

QUIRED CONTRACTOR IDENTIFICATION SIGNAGE
C
ity of Santa Ana authorized contractors will be required to have identification signage on all vehicles at all times while conducting business in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre- approved by the Traffic Commander prior to production.

S
ignage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage is not be allowed.

S
uch signage shall state Authorized Contractor, Santa Ana Police Department, name of Contractor and Contractor telephone number or other required City designated language and markings.

S
ignage Letter Minimum Size shall be two- inches for Authorized Contractor, Santa Ana Police Department. A minimum of one-inch height will be required for all other information.

5. G

LOBAL POSITIONING SYSTEM (GPS)
I
t is highly desirable for the Contractor to provide a GPS system in all parking control enforcement vehicles used in the City that enables the monitoring of the parking control enforcement vehicle locations at all times via computer. The system should provide the ability to monitor the day -to-day operation of the parking control enforcement vehicle including its current location, streets covered, times and total miles driven. If provided, the City and Contractor shall be enabled to view this information via computer at all times and GPS reports shall be made available at the request of the City.

H. I

NSPECTIONS
T
he Chief of Police or his designee shall regularly inspect the parking enforcement routes and other areas subject to this Agreement to ensure that the work is being, and has been, perfor med i n ac
cordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable requirements shall be corrected by the Contractor and the City shall have the right to withhold payment to the Contractor until the work is corrected.

I. P ROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES i. T
he Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor’s actions shall be the sol e r
esponsibility of the Contractor.

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CITY OF SANTA ANA
ii. The Contractor shall not permit placing or use equipment in such a manner as to block vehicl e t
raffic lanes or create safety hazards unless engaged in traffic control operations authorized by the C
ity. In such cases, the Contractor shall only use vehicles or equipment in a safe manner as prescribed by the training required by this contract. The Contractor shall be responsible for the use o
f all appropriate warning traffic safety devices when deemed necessary. iii. Methods proposed by the Contractor and approved by the City shall not harm, deface or damage City streets, street trees, sidewalks or street curbs. In the event that damage to the City’s right-of- way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement.

J. S

PECIFICATIONS
T
his scope of services is intended to cover all labor, material and standards of workmanship to be em
ployed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications.

K. CUS

TOMER SERVICE
C
ontractor shall provide service, which is accessible, courteous, responsive, timely, equitable a nd g
iven in the spirit of professionalism and mutual respect. All Contractor personnel are a reflection of the City of Santa Ana and as such are expected to:

1. I
nteract with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner.

2. G
ive full attention to each customer’s needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer’s request has been fulfilled.

3. C
omply with all federal, state, county, and city laws and regulations.

4. U
se adequate equipment that is kept clean and neat at all times.

5. T
rain other Contractor employees to be polite and courteous during public contact.

6. E
mploy truth and accuracy in reporting customer service records.

7. P
articipate in the annual Community Engagement Enforcement Philosophy training provided by the Santa Ana Police Department Traffic Division.

L. RE
CORDS
T
he Contractor shall keep accurate records concerning all of his/her employees or agents and provide t
he City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly report indicating work performed, including GPS maps of routes (if required by City) and submit this completed report to the City Projects Manager or designee. This report should also contain a description of work performed, including personnel hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the contract. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by t he
C
ity. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency

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CITY OF SANTA ANA
and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call.

The C
ontractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful.

T
he Contractor shall permit the City to inspect and audit its books and records regarding City-provided services at any reasonable time.

M. CI

TATION PROCESSING
T
he contractor shall submit all paper citations issued by their employees to the City’s designat ed c
itation processing center in a timely manner. In the event of an error on a citation or when a citation is deemed by the Traffic Commander or city designee to have been issued inappropriately, the Contractor shall bear the processing cost of said citation to include amendments, fees for data entry, administrative hearings costs, court filing fees, dismissal, notices, removal of DMV holds, etc. This provision shall not apply to citations dismissed in the Interest of Justice or those citat ions that are issued in good faith but are dismissed due to circumstances that are not within the control of th e
c
ontractor.

N. ON-C

ALL/AFTER HOURS PARKING ENFORCEMENT/SPECIAL DETAILS
T
he City of Santa Ana anticipates the need for parking control personnel to assist with parking enforcement and/or traffic control for pre-planned events such as parades, special events, marathons and nighttime parking enforcement. The City will make every effort to provide the Contractor with as much advanced notice as possible when these services are required. In addition, the Contractor will provide the City with names and telephone numbers of at least two qualified contact persons or a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone who can be called by City representatives when emergency calls for service occur during hours when the Contractor's normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to 5- occurrences per year for events that cannot be predicted in advance such as power outages, major collisions or other events that require traffic control on a wide scale. If additional personnel are required, the Contractor agrees to make every effort to fulfill the needs of the City to help mitigate the issue necessitating the response in a timely fashion.

O. SU PERVISION OF CONTRACT AND MEETINGS WITH CIT Y
A
ll work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a weekly basis or as determined necessary by the City.

A
ny specific problem area which does not meet the conditions of the specifications set forth herei n s
hall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications.

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CITY OF SANTA ANA
P. M ATERIALS AND EQUIPMENT
T
he contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana vendors to the Contractor. The City has t he opt
ion to purchase and provide materials. The City has the option to purchase special material or the C
ity will reimburse the Contractor for purchase of special material only after authorization by the City.

II
I. D

EFINITIONS

1. C
ity – shall mean City of Santa Ana and representatives of the City of Santa Ana, i.e. Polic e D
epartment or Public Works Agency.

2. C
ontractor Holidays – New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City.

3. I
nclement Weather – weather conditions that prohibit the effective operation of parking control enforcement operations.

4. S
treet – all paved dedicated public rights-of-way within the existing or future City limits.

5. P
arking Ambassador Supervisor – an employee of the contractor with supervisory authority over the Parking Ambassadors and possesses the requisite authority to make decisions, respond to complaints on behalf of the company and engage designees from the City regarding any service c
oncerns. As an ancillary duty, a Parking Ambassador Supervisor may perform the duties of a Parking Ambassador as outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or
traffic control.

6. P
arking Ambassador – an employee of the contractor assigned to perform the duties outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or Traffic Division Commander

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#2182777v2

EXHIBIT B

COMPENSATION
Fee Proposal including hourly rates if applicable

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City of Santa Ana, CA | RFP No. 26-022 | Parking Control Enforcement Services 18 Exhibit B - Cost Proposal
With a new five-year contract term, LAZ Parking will replace its current fleet. This investment not only updates our vehicles but, by securing a new fleet, allows us to pass on savings in our hourly billable rates.

Additionally, rent cost incorporated into line item no. 4 in the pricing table.

Alternate Pricing Submissions:
1) Adjusted Attachment A1 - (Based on Q&A Response to Question 1.11) which adjusted the FT Ambassadors to 6 and PT Ambassador to 1:

Cost Proposal
With a new five-year contract term, LAZ Parking will replace its current fleet. This investment not only updates our vehicles but, by securing a new fleet, allows us to pass on savings in our hourly billable rates.

Additionally, regarding office space, in our current contract, we are required to cover the cost of rent/office space. Based on the City’s Q&A Response to question 1.16 (Rent is provided at the expense of the City), we have not included office space in ourcost proposal (Attachment A1). However, if we are required to pay for office space monthly, we will need to factor that into our budget.

Alternate Pricing Submissions:
1) Adjusted Attachment A1 - (Based on Q&A Response to Question 1.11) which adjusted the FT Ambassadors to 6 and PT Ambassador to 1:
2) Adjusted Attachment A1 - Based on contracted staffing hours currently provided. (7) FT Ambassadors and (1) PT Ambassador. This model will allow LAZ to retain all staff and provide the same level of service.

LINE CURRENT CONTRACTED STAFFING Hours PAY RATE BILL RATE (BR) TOTAL (BR & HOURS) ESTIMATED

TRAVEL COSTS

EXTENDED TOTAL
PRICE
1 Full-Time Supervisor (Anticipate 2,080 hrs.
annually) 2,080 $44.25 $76.79 $159,723.20 $0.00 $159,723.20 2 (7) Full-Time Parking Ambassadors
(Anticipate 14,560 hrs. annually) 14,560 $27.82 $56.98 $829,628.80 $0.00 $829,628.80 3 (1) Part-Time Parking Ambassadors
(Anticipate 1,040 hrs. annually) 1,040 $27.82 $56.98 $59,259.20 $0.00 $59,259.20 4* Contract Manager (Secondary Supervisor) $0.00 $29,064.40 $1,077,675.60
* Per City's request Line 4 also includes Office Rent paid to City of Santa Ana Public Works ATTACHMENT A1 - PROPOSAL LINE ITEM PRICING (updated based on current SOW) Total Extended Cost (Add Lines 1, 2, 3 and 4):

City of Santa Ana, CA | RFP No. 26-022 | Parking Control Enforcement Services 18 2) Adjusted Attachment A1 - Based on contracted staffing hours currently provided. (7) FT Ambassadors and (1) PT Ambassador. This model will allow LAZ to retain all staff and provide the same level of service.

LINE CURRENT CONTRACTED STAFFING Hours PAY RATE BILL RATE (BR) TOTAL (BR & HOURS) ESTIMATED

TRAVEL COSTS

City of Santa Ana, CA | RFP No. 26-022 | Parking Control Enforcement Services 18

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#2182777v2

EXHIBIT C
Insurance Requirements

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Exhibit C - Insurance Requirements
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:

MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and comp leted operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance , provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies.
• Workers’ Compensation (WC): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees.

If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City.

3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10)

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days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Santa Ana Police Department, 60 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.

Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Award of Service Agreements to Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services

AGENDA TITLE
Award of a One-Year Service Agreement to Ocean Blue Environmental Services, Inc. and to United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an Annual Amount Not to Exceed $550,000 per Agreement with Provisions for Four (4) One-Year Extensions of each Agreement for a total amount of $5,500,000 (Non-General Fund)

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute an agreement with Ocean Blue Environmental Services, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of $2,750,000 (Agreement No. A-2026-XXX).

2. Approve and authorize the City Manager to execute an agreement with United Storm Water, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of $2,750,000 (Agreement No. A-2026-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Authorized by the Federal Clean Water Act, the National Pollutant Discharge Elimination System (NPDES) permit program was established in 1972 to regulate pollutant discharges to waters of the United States. In California, the Water Quality Control Board administers the NPDES Permit program. To achieve compliance with

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Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 2, 2026

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requirements, the City is a co-permittee under the North Orange County Municipal NPDES Permit, which is issued by the Santa Ana Regional Water Quality Control Board.

The Public Works Agency (PWA) is responsible for maintenance of the City’s stormdrain system and compliance with NPDES Permit requirements. The Permit requires the City to reduce pollutants discharged in urban runoff to the “maximum extent practicable.” To comply with the permit, the City is required to annually clean and maintain its storm drain system, which includes approximately 382 catch basins, 1,432 catch basins with trash capture screens and stormwater treatment devices, 150 culverts, and five stormwater lift stations. The City is also required to respond to and eliminate illegal discharges and clean up pollutant spills that could impact the storm drain system or receiving waters. Allowing pollutant spills to impact receiving waters may deem the City out of compliance with the NPDES Permit and could be subject to enforcement by the Regional Water Quality Control Board.

PWA currently utilizes the services of Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. to provide spill response, hazardous waste disposal, and storm drain facility maintenance services. The current contracts for these services have a not to exceed total capacity of $900,000 per year and expire on June 19, 2026. The increase in expenditure capacity to $1,100,000 per year is due to the inclusion of additional services, such as weed abatement in channels and maintenance of stormwater infrastructure at City facilities such as the Corporate Yard as well as increased labor and equipment rates. In some instances, costs are recovered for spills originating from private property, however this represents a small portion of total expenditures. The majority of costs incurred under the current agreements are for storm drain facility maintenance services and hazardous waste disposal from illegal dumping.

To secure continued services, a Request for Proposal (RFP) No. 26-018 was advertised on February 19, 2026 on the City’s online bid management and publication system, PlanetBids (Exhibit 1). A summary of vendor participation and results is as follows:
2560 Vendors notified
158 Santa Ana vendors notified
32 Vendors downloaded the bid packet
4 Bids received
0 Bids received from Santa Ana vendors
Proposals were solicited, opened on March 12, 2026, and evaluated. Four bids were submitted by the RFP deadline and four bids were determined to be responsive to the specifications and met the City’s requirements. Four proposals were received and evaluated by a selection committee comprised of personnel from the Public Works

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Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 2, 2026

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Engineering Services Division. Based on criteria outlined in the RFP, the following summarizes the top responding firms:

Firm City Ranking
Ocean Blue Environmental
Services, Inc.

Long Beach, CA 1
United Storm Water, Inc. City of Industry, CA 2
Patriot Environmental Services Signal Hill, CA 3
Clean Harbors Environmental
Services, Inc.

Norwell, MA 4
Staff recommends awarding an agreement to the two highest-ranked firms, Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. These firms have the most experience performing similar services for public agencies, including the City of Dana Point, Orange County Public Works, LA County Public Works, City of Tustin, Caltrans, and the City of Oceanside. They also demonstrated a strong understanding of the City’s need for these services and provided numerous references for similar work within the last five years. The primary services to be provided under these two agreements are storm drain facility maintenance, hazardous waste disposal, and spill response.

Additional services as described in the RFP will also be provided under these agreements, including stormwater lift station maintenance, weed abatement in stormwater channels, flood control assistance, and maintenance of various underground clarifiers at the City’s Corporate Yard.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds are budgeted and available for expenditure during Fiscal Year 2025-26 in the following accounts. Subsequent fiscal year funding will be included in the proposed budgets for City Council consideration.

Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
Contract (One Year)
2025-26
(June)
05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$20,000

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Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 2, 2026

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Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
2026-27 05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$880,000
2026-27 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$100,000
2026-27 07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance &
Repair Buildings &
Ground
$50,000
2026-27
(July-May)
08517138-
62300
City Yard
Operations
City Yard Operations,
Contract Services-
Professional
$50,000
Contract (One Year) Total $1,100,000
Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
Optional Four, One-Year Extensions
2026-27
(June)
05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$30,000
2027-28 05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$870,000
2027-28 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$100,000
2027-28 07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance &
Repair Buildings &
Ground
$50,000

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Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
June 2, 2026

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Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
2027-28
(July-May)
08517138-
62300
City Yard
Operations
City Yard Operations,
Contract Services-
Professional
$50,000
First Extension Total $1,100,000
2027-28
(June)
05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$30,000
2028-29 05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$870,000
2028-29 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$100,000
2028-29 07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance &
Repair Buildings &
Ground
$50,000
2028-29
(July-May)
08517138-
62300
City Yard
Operations
City Yard Operations,
Contract Services-
Professional
$50,000
Second Extension Total $1,100,000
2028-29
(June)
05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$30,000
2029-30 05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$870,000
2029-30 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$100,000
2029-30 07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance &
$50,000

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Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services
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Page 6 ends

5 7
8 6
Fiscal
Year
Accounting
Unit –
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
Repair Buildings &
Ground
2029-30
(July-May)
08517138-
62300
City Yard
Operations
City Yard Operations,
Contract Services-
Professional
$50,000
Third Extension Total $1,100,000
2029-30
(June)
05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$30,000
2030-31 05717640-
62300
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$870,000
2030-31 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$100,000
2030-31 07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance &
Repair Buildings &
Ground
$50,000
2030-31
(July-May)
08517138-
62300
City Yard
Operations
City Yard Operations,
Contract Services-
Professional
$50,000
Fourth Extension Total $1,100,000
TOTAL (Five Year Contract) $5,500,000

EXHIBIT(S)

1. RFP 26-018 Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services

2. Agreement with Ocean Blue Environmental Services, Inc.

3. Agreement with United Storm Water, Inc.

Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nuñez, City Manager

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City of Santa Ana RFP 26-018 Page 2

NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that proposals will be received from qualified Contractors for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services.

Responses to this Request for Proposals (RFP) will be accepted until 2:00pm on Thursday, March 12, 2026.

Proposals must be submitted electronically through the PlanetBids system. It is the responsibility of the proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the proposal due date and time stated on the cover page of this RFP .

In addition to the electronic submittal on PlanetBids and in order for a firm to be deemed responsive, five (5) hard copies of the proposal are required to be delivered to Santa Ana City Hall by COB on the proposal due date, March 12, 2026.

All notifications, requests for information, updates and addenda will be posted on the PlanetBids page at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137.

Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.

LETTER OF INTENT: As a courtesy to the City, all interested Contractors are encouraged to submit a Letter of Intent of their pending proposal to the noted Project Manager by the required date, as shown on the cover page of this RFP. Letters of Intent may be sent via mail or email and shall include the information below:

1. Use formal company letterhead.

2. Indication of company interest in the RFP.

3. Acknowledgement of candidate's responsibility to monitor the City's website for any amendments or modifications to the RFP.

4. Provision of correct, complete contact information.

Failure to submit a Letter of Intent will not lead to disqualification of the firm.

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City of Santa Ana RFP 26-018 Page 3

TABLE OF CONTENTS

I. INTRODUCTION / PROJECT DESCRIPTION 4

II. INSTRUCTIONS TO PROPOSERS 6 A. CITY RESPONSIBILITIES
B. PROPOSER RESPONSIBILITIES
C. REQUEST FOR INFORMATION OR CLARIFICATION
D. ADDENDA
E. LICENSES & PERMITS
F. INSURANCE
G. INFORMATION PACKET
H. PRE-PROPOSAL MEETING
I. CITY RIGHT TO REJECT
J. BID PROTESTS

III. SUBMITTAL REQUIREMENTS 8
A. GENERAL
B. PROPOSAL CONTENTS

1. STATEMENT OF QUALIFICATIONS

2. SCOPE OF SERVICES AND SCHEDULE

3. FEE PROPOSAL

4. CERTIFICATIONS

IV. PROPOSAL REVIEW (CONSULTANT SELECTION) 10 A. EVALUATION AND RATING
B. SELECTION

V. CONTRACT AWARD 11
A. REQUEST FOR COUNCIL ACTION
B. EXECUTION OF AGREEMENT

VI. IMPLEMENTATION 11
A. KICK-OFF MEETING
B. NOTICE TO PROCEED

VII. PUBLIC RECORDS 11

VIII. APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: SAMPLE AGREEMENT
ATTACHMENT 3: CERTIFICATIONS
ATTACHMENT 4: CONTRACT COMPARISON FORM

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City of Santa Ana RFP 26-018 Page 4

I. INTRODUCTION / PROJECT DESCRIPTION

Nature of Work:

The City of Santa Ana is seeking qualified contractors to perform spill response, hazardous waste disposal, and storm drain facility maintenance services. A detailed Scope of Work is included in the Appendix of this RFP as Attachment 1.

Number of Proposals and Signature:

Contractor proposals and fee schedules shall be uploaded to PlanetBids as separate documents. The fee schedule shall be clearly marked “FEE SCHEDULE” and proposal shall be clearly marked “PROPOSAL”. The proposal shall be signed by a company official with the power to bind the company, and submitted to the City of Santa Ana.

Please be explicit in identifying the appropriate person with legal authority to bind the company.

Santa Ana City Hall Drop-Off

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City of Santa Ana RFP 26-018 Page 5

The bid document drop box is located adjacent to the Public Works Development Services Counter in the Ross Annex.

Proposals may also be mailed to:

City of Santa Ana
Public Works Agency
Attn: Craig Foster, NPDES Manager
20 Civic Center Plaza (M-22)
Santa Ana, CA 92701

The Statement of Qualifications shall be limited to a maximum of twenty (20) double- sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11” x 17”.

Proposal Evaluation and Rating:

The criteria for evaluating the proposals submitted is shown below:

Relevant Project Experience 30%
Firm/Team Experience 25%
Understanding of Need 20%
Cost Proposal
References
15%
10%

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City of Santa Ana RFP 26-018 Page 6

The City has established a proposal review committee to evaluate proposals based on the response to this RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers.

After ranking, cost negotiations may begin with the most qualified contractor(s). Should negotiations fail or result in a price that the City does not consider fair and reasonable, negotiations will be formally terminated and the City will then undertake negotiations with the next most qualified contractor(s).

Project Funding:

The primary funding source for these services is the City’s NPDES Program budget.

Special project funding sources may vary and shall comply with the funding agency’s requirements. Special conditions may apply. Refer to Attachment 1 (Scope of Work) in the Appendix of this RFP.

Prevailing Wages:

In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Public Works Agency and shall be made available to any interested party on request. Contractors shall submit certified payroll to the City for work performed in a timely manner. The City may withhold invoice payment until certified payroll is received.

Term of Contract Agreement:

II. INSTRUCTIONS TO PROPOSERS

A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required information in this RFP. The City will provide only the staff assistance and documentation specifically referred to herein.

B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposers will assume responsibilities for all services in its proposal. The selected proposers shall identify a sole point of contact with

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City of Santa Ana RFP 26-018 Page 7
the greatest knowledge concerning the required service operations and contractual matters, including payment of all charges resulting from the Agreement.

Evidence of Financial Capacity: Proposers may be requested to submit its most recent audited financial statement, evidencing proposer’s financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety (90) day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity.

C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made only in writing in the Q&A section located in PlanetBids prior to the deadline for Requests for Information outlined on the cover page of this RFP. No verbal requests will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.

D. ADDENDA
Any significant changes in the RFP from the date of release to the date of submittal will result in an addendum or amendment. As set forth in the Notice Inviting Proposals, notification of such addendum or amendment shall be posted on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Addenda shall become part of the agreement documents.

E. LICENSES & PERMITS
The selected proposers shall be required to obtain a City of Santa Ana Business license within ten (10) business days of selection and must provide a copy to the City’s project manager or designee prior to commencing any work in Santa Ana.

Additionally, Proposers will be responsible for obtaining any licenses/permits required by the Scope of Work.

F. INSURANCE
The Selected Proposers shall provide the required evidence of insurance coverage as set forth in the Scope of Work within ten (10) business days after receipt of notice that the contract has been awarded. Failure to provide the required insurance certificates shall be cause for the annulment of the award and the forfeiture of the proposal guaranty. The City will provide the Selected Proposers with a “New Vendor Checklist”, which outlines insurance requirements.

G. PAYMENT INFORMATION PACKET
The selected proposers shall return a completed payment information packet within ten (10) business days after the successful proposer has received notice that the contract has been awarded.

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City of Santa Ana RFP 26-018 Page 8
H. PRE-PROPOSAL MEETING
Should a pre-proposal meeting be scheduled, the date, time, and location is identified on the cover page of this RFP. The meeting will include discussion of the project scope and a question-and-answer session. It is highly recommended that the Proposer’s key team members attend this meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as described above in “Section D: Addenda.”

I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal.

The City reserves the right to reject, replace, and approve any and all subcontractors. All subcontractors shall be identified in response to this RFP. Subcontractors shall be the responsibility of the selected proposer and the City shall assume no liability of such subcontractors.

J. BID PROTESTS
Proposers with concerns or rebuttal of any staff determination of non-responsiveness or non-responsibility may submit, in writing within five (5) business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Such writing shall be considered by the City Manager or her designated representative, and may be acted upon within five (5) business days. If no action is taken within such time, there shall be no change to the staff determination. The exercise by the Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder.

III. SUBMITTAL REQUIREMENTS

A. GENERAL

1. The number of Proposal Copies and signature is specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION

2. Deadline:

Proposals are due to the City of Santa Ana via PlanetBids at the date and time specified in the Notice Inviting Proposals.

B. PROPOSAL CONTENTS

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City of Santa Ana RFP 26-018 Page 9
The proposal format and page limitation, if any, is specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION

1. STATEMENT OF QUALIFICATIONS

a. Cover Letter: Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity.

b. Contract Agreement Statement: Proposals shall include a statement outlining concurrence or concerns with any and all provisions contained in the Agreement attached herein as Attachment 2 in the Appendix.

c. Firm and Team Experience: Proposals shall include a profile of the firm’s experience and resumes which outline the experience of the project team and subcontractors that will be providing services.

At a minimum, this should include the project manager or principal agent, associates in charge when the project manager or principal agent is unavailable, key personnel, firm size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual’s time devoted to this project. The project manager or principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview.

d. Understanding of Need: Proposals shall include an outline which demonstrates contractor’s understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, deliverables, and suggestions or special concerns that the City should be made aware of. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate.

e. Relevant Project Experience: Proposal shall include a list of relevant projects, which your firm or personnel have completed within the last 5 years, which must include substantial work with public agencies.

Project information should include project description, project location, year completed, and client name and contact information.

f. Cost Proposal: The evaluation team will review Fee Schedules and Attachment 4 – Contract Cost Comparison Form as part of the proposal review process. The lowest overall rates for most commonly used

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City of Santa Ana RFP 26-018 Page 10 equipment and labor will receive the highest score. Contractors shall explicitly label prevailing wage rates.

g. References: Proposal shall include a list of relevant projects/contracts with references for three (3) public entities for which Contractor has performed similar work within the past five (5) years.

2. SCOPE OF SERVICES AND SCHEDULE:

Proposals shall include a Scope of Services that details contractor’s experience and expertise conducting spill response, hazardous waste disposal, and stormdrain facility maintenance services, as it pertains to the Scope of Work detailed in Attachment 1 of this RFP.

3. FEE PROPOSAL:

The fee proposal shall be submitted concurrently with the technical proposal, but as a separate attachment, clearly labeled as “Fee Proposal.” The fee proposal shall include a list of all positions, hourly rates, equipment and material costs, and any other costs required to perform all services described in the Scope of Work detailed in Attachment 1 of this RFP. The Fee proposal shall also include all hourly rates, equipment, and material costs for any subcontractors included in the proposal. Additionally, contractors shall complete a CONTRACT COMPARISON FORM, attached as Appendix Attachment 4 to this RFP, and submit it to the City as part of the fee proposal in PlanetBids.

4. CERTIFICATIONS:

The following forms shall be signed and included as part of the proposal submittal package:

• Attachment 3-1: Non-Collusion Affidavit
• Attachment 3-2: Non-Lobbying Certification
• Attachment 3-3: Non-Discrimination Certification

IV. PROPOSAL REVIEW (CONSULTANT SELECTION)

A. EVALUATION AND RATING
The criteria for evaluating the proposals are specified in:

RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION.

B. SELECTION
The selection committee will be comprised of at least (3) City staff. The committee may interview the top-ranking proposers. The City will recommend award of contracts to the proposers who will provide the best value and expertise to the City. The City reserves the

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City of Santa Ana RFP 26-018 Page 11 right to begin negotiations and enter into a contract without interview or further discussions.

V. CONTRACT AWARD

A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Project Manager will recommend awarding contracts to the two top-ranking proposers that will provide the best value and expertise to the City.

B. EXECUTION OF AGREEMENT
The Scope of Services and Fees submitted in the proposal will be the basis of any negotiation of final terms, which will lead to a completed agreement ready for execution based on the standard Agreement attached herein as Attachment 2 in the Appendix.

VI. IMPLEMENTATION

A. KICK-OFF MEETING
A kick-off meeting may be held after award of contracts. Contractors and their team will meet with City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation processes.

B. NOTICE TO PROCEED
Prior to issuance of a formal Notice to Proceed (NTP), Consultants shall provide all required bonds, insurance documents, and contents of the Information Packet for review and approval by the City.

VII. PUBLIC RECORDS

All data, documents and other products used, developed, or produced during response preparation of this RFP will become property of the City. All responses to this RFP shall become property of the City. Proposer information identified as proprietary information be maintained confidential, to the extent allowed under the California Public Records Act.

Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act.

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City of Santa Ana RFP 26-018 Page A1-1 Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS

SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND

STORM DRAIN FACILITY MAINTENANCE SERVICES

RFP NO. 26-018

INTRODUCTION/BACKGROUND

The City of Santa Ana is 27.2 square miles and is located in central Orange County, California.

Santa Ana is the most densely populated city in the county, with a total population of 338,247 and approximately 12,435 people per square mile. Santa Ana sits within three major watersheds: the Newport Bay watershed, the Santa Ana River watershed, and the Anaheim Bay/Huntington Harbour watershed.

The City of Santa Ana is a co-permittee under the North Orange County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R8 -2009-0030, as amended by Order No. R8 -2010- 0062). The Permit presents a series of technical, legal, and regulatory challenges to the City and as a result, the City has established a rigorous National Pollutant Discharge Elimination System (NPDES) compliance program.

The Permit requires the City to reduce pollutants discharged in urban runoff to the “Maximum Extent Practicable”. In order to comply with the Permit, the City is required to clean and maintain its MS4 and treatment control Best Management Practices (BMPs), respond to and eliminate illegal discharges and illicit connections, and conduct cleanup of pollutants that could potentially impact the MS4.

The City’s stormdrain system includes, but is not limited to:
• Approximately 1,650 catch basins, most of which have been retrofitted with Connector Pipe Screen (CPS) or Auto-Retractable Screens (ARS)
• 215 culverts
• 20 open channels
• Stormwater lift stations
• Treatment control BMPs, such as:
▪ Continuous Deflective Separation (CDS) Unit
▪ Bioretention Basins
▪ Bioswales/Vegetated Swales

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City of Santa Ana RFP 26-018 Page A1-2 ▪ Pervious Pavement
▪ Drywells
▪ Proprietary Biotreatment Devices
▪ Underground Infiltration Systems
▪ Underground Detention Systems
▪ Cartridge Media Filters
▪ Infiltration Basins/Trenches
▪ Catch Basin Filter Inserts

The City desires to retain Contractors to perform spill response, hazardous waste disposal, and stormdrain facility maintenance services to assist with NPDES Permit compliance, maintain water quality standards, and prevent flooding . Professional services Agreements will be entered into with the selected Contractors and the selected Contractors will be requested to perform these services on an as-needed basis under the direction of the Public Works Agency. All work shall be done in accordance with the most recently adopted North Orange County MS4 Permit and any other applicable local, state, and federal laws.

The selected Contractors shall utilize in -house staff and/or subcontractors to complete assignments to meet the City’s standards. For specialized work, for which the selected Contractors require a subcontractor, the selected Contractors shall serve as an administrative liaison between the City and the subcontractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%).

The selected Contractors and their Subcontractor(s) must have the expertise , experience, and demonstrated resources available to perform the work described in the Scope of Services below .

The City desires to enter into Agreements with the top two (2) selected Contractors . The initial term of the Agreement is anticipated to be t hree (3) years , with the option to exercise two (2), one-year extension periods (subject to City discr etion). The annual contract capacity for each Agreement is estimated to be five hundred thousand dollars ($500,000), subject to modifications by the City. Actual expenditures each year will vary at the City’s discretion and will be dependent on funding availability. The City does not guara ntee minimum annual expenditures under these Agreements.

A. SCOPE OF SERVICES

Work under this Agreement may include, but is not limited to, the following tasks below:

1) Spill Response

Contractors shall be capable of performing the following tasks:

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City of Santa Ana RFP 26-018 Page A1-3 a. Deploy all necessary personnel, equipment, and materials to respond to and recover pollutant discharges from the public right-of-way (i.e. sidewalk, curb & gutter, etc.) City stormdrain system, and flood control channel system.

Discharges may consist of, but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, biowaste, hazardous materials/waste, sewage, wastewater, sediment, and trash/debris.

Contractors shall respond to spill response requests via phone within 1-hour of initial request.

b. Deploy containment at various points along the projected travel path of the discharge to protect nearby stormdrain facilities from contamination. The City will provide a description of the site and discharge to the best of their ability during the initial request.

c. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services.

d. Conduct confined space entry and video camera inspection of stormdrain facilities.

e. Perform pressure washing of the contaminated area, including stormdrain facilities, to the satisfaction of the City. All wastewater generated as a result of pressure washing activities shall be recovered and not allowed to discharge into the City’s stormdrain system.

f. Take discharge samples for laboratory analysis and provide results to the City.

g. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, t he Environmental Protection Agency , the EPA -permitted disposal facilities receiving the waste, and any other relevant regulatory agencies.

h. Provide storage, transport, and proper legal disposal of the recovered material(s).

i. Utilize appropriate personal protective equipment (PPE) when performing spill response services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

j. Provide an incident report with before and after pictures within 1-week of performing spill response services.

k. Install temporary Best Management Practices (BMPs) to control sediment, including but not limited to: silt fence, straw wattle, gravel bag berms, or stockpile protection.

All BMPs shall be installed in accordance with California Stormwater Quality Association (CASQA) BMP fact sheets.

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City of Santa Ana RFP 26-018 Page A1-4

l. Any other work required to safely, effectively, and lawfully perform spill response services.

2) Hazardous Waste Disposal

Contractors shall be capable of performing the following tasks:

a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard (215 S Center St).

Types of hazardous waste may include, but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater, batteries, soiled clothing, propane and gasoline tanks, and trash/debris.

b. Document the location, type of hazardous waste removed, and send photos to City staff.

Provide a quarterly report of all waste remov ed from the City Yard, including quantities, types of waste, etc.

c. Provide storage, transport, and proper legal disposal of recovered hazardous waste.

d. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, t he Environmental Protection Agency , the EPA -permitted disposal facilities receiving the waste, and any other relevant regulatory agencies.

e. Utilize appropriate personal protective equipment (PPE) when performing hazardous waste disposal services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

f. Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services.

3) Stormdrain Facility Maintenance and Cleaning

Contractors shall be capable of performing the following tasks:

a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sediment, and encampments from the City’s stormdrain system.

Contractors shall have proper equipment , PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro-jetter to perform stormdrain facility maintenance and cleaning services.

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City of Santa Ana RFP 26-018 Page A1-5

b. Perform thorough inspection and cleaning of all City catch basins throughout the City, including all trash capture device screens installed within City catch basins.

c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City.

d. Perform thorough i nspection and cleaning of all treatment control BMPs throughout the City.

Contractors shall be familiar with the proper operations and maintenance procedures of various treatment control BMPs including, but not limited to:

• Continuous Deflective Separation (CDS) Units
• Bioretention Basins
• Bioswales/Vegetated Swales
• Pervious Pavement
• Drywells
• Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands) • Underground Infiltration Systems
• Underground Detention Systems
• Cartridge Media Filters
• Infiltration Basins/Trenches
• Catch Basin Filter Inserts

Contractors shall be capable of performing landscape and irrigation system maintenance/repair for BMPs that include vegetation.

e. Report stormdrain infrastructure data to the City when conducting inspections and/or cleaning, including but not limited to:

• Date of inspection/cleaning
• Location
• Dimensions/measurements of stormdrain facilities
• Asset identification number
• Trash capture device type and condition
• Damage (face plate, protection bar, manhole, interior, inlet/outlet pipes) • Obstructions or vegetation growing
• Condition of “No Dumping” stencil
• Volume of trash, debris, and sediment removed during cleaning • Inlet/outlet pipe diameter and material

f. Stencil “No Dumping Drains to Ocean” on the top of catch basin inlets.

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City of Santa Ana RFP 26-018 Page A1-6 g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to:

• Connector Pipe Screen (CPS) units
• Auto-Retractable Screen (ARS) units
• Other devices listed on the State Water Resources Control Board Certified Full Capture List of Trash Treatment Control Devices:

https://www.waterboards.ca.gov/water_issues/programs/stormwater/docs/ trash_implementation/certified_fcsdevicelist_16Feb2021.pdf

h. Provide on-call operations, maintenance, and repair services for the City’s stormwater lift stations, including but not limited to:

• Monitoring storm events and performing inspections to verify lift station s are operational and ready to pump stormwater
• Vacuum cleaning lift station wet -well, stormdrain lines, and catch basin inlets as-needed
• Responding to and resolving urgent is sues with the lift station 24 -hours a day, 7-days a week
• Conducting electrical and mechanical repairs or troubleshooting as-needed

Contractors shall respond to lift station issues via phone within 1-hr of initial request.

i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall:

• Prohibit access by the public into stormdrain facilities • Have a tamper-proof locking mechanism
• Be capable of opening freely during storm conditions or debris blockage • Be made of material strong enough to withstand potential vandalism

The City will provide barrier design details for contractors to procure and install.

j. Utilize appropriate personal protective equipment (PPE) when performing stormdrain facility maintenance and cleaning services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services.

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City of Santa Ana RFP 26-018 Page A1-7 l. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services.

4) Stormdrain System Weed Abatement

Contractors shall be capable of performing the following tasks:

a. Removal and disposal of weeds, wild grass, plants, tree s, or other vegetation located within or adjacent to stormwater conveyance channels, stormdrain easements, or other locations as directed by the City.

• All vegetation shall be cut or mowed to a height of not more than two (2) inches above the ground. All vegetation cut or mowed shall be removed from the site.
• Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed.
• Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed

b. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws.

The City will provide a list of approved herbicides for use. Contractor shall not apply any herbicides without prior direction from the City.

c. Utilize appropriate personal protective equipment (PPE) when performing weed abatement services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services.

e. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily basis. Do NOT accumulate waste materials unless the Projects Manager allows otherwise.

f. Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff.

g. Any other work required to safely, effectively, and lawfully perform weed abatement services.

5) City Yard Maintenance Services

Contractors shall be capable of performing the following tasks:

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City of Santa Ana RFP 26-018 Page A1-8

a. Contractor shall assist the City in maintaining the overall cleanliness and adequate function of underground facilities at the City of Santa Ana Corporate Yard (“City Yard”), located at 215 S Center Street, Santa Ana, CA 92703

b. Contractor shall conduct routine inspection, cleaning, maintenance, and repair services at various areas and facilities throughout the City Yard including, but not limited to:

• Sanitary sewer clarifier systems and pumps;
• Stormdrain system and pumps;
• Street sweeper washout areas;
• Oil/water separators;
• Car wash areas;
• Dumpster areas;
• Material storage areas;
• Parking areas;
• Any other areas or facilities identified by the City

c. Methods to provide City Yard Maintenance Services shall include, but are not limited to:

• Pressure washing;
• Hand-wiping/scrubbing surfaces and equipment;
• Use of a vacuum truck;
• Sweeping;
• Shoveling;
• Use of proper equipment or tools when making repairs; • Other methods suggested by Contractor and approved by the City.

d. Contractor shall adhere to the City Yard Maintenance Services schedule provided by the City. Each area or facility shall be inspected, cleaned, maintained, and/or repaired at the frequency requested by the City.

e. Contractor shall manifest, transport, and dispose of all waste and wastewater generated from providing City Yard Maintenance Services to the satisfaction of the California Department of Toxic Substance Control (DTSC), the United States Department of Transportation (DOT), the United States Environmental Protection Agency (USEPA), the permitted disposal facilities receiving the waste or wastewater, and any other applicable Federal, State, or local regulations.

f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while providing City Yard Maintenance Services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

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City of Santa Ana RFP 26-018 Page A1-9 g. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing City Yard Maintenance Services.

h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services.

i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

j. Contractor shall implement Best Management Practices (BMPs) to ensure no wastewater or pollutants are discharged into the City’s stormdrain system and there are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify the City in the event any wastewater or pollutants are discharged into the City’s stormdrain system.

k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

l. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services.

6) Flood Control Assistance

Contractors shall be capable of performing the following tasks:

a. Mobilize to flooded areas and/or historic problem areas under the direction of the City.

Contractors shall respond to flooding issues via phone within 1-hour of initial request.

b. Deploy all necessary personnel, equipment, and materials to assist with flood control and flooding complaints. The personnel and equipment deployed must have the ability to remove excess water from the public right -of-way and dislodge materials blocking storm flows.

Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro -jetter to perform flood control assistance services.

c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas.

d. Remove all trash/debris, sediment, and vegetation from ARS units and stormdrain facilities to facilitate faster drainage of flooded areas.

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City of Santa Ana RFP 26-018 Page A1-10 e. Provide asset ID number and photos of f looded stormdrain facilities that were responded to within 7-days of the City’s request.

f. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform flood control assistance services.

g. Utilize appropriate personal protective equipment (PPE) when performing flood control assistance services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services.

i. Any other work required to safely, effectively, and lawfully perform flood control assistance services.

B. OTHER REQUIREMENTS

The City utilizes mobile platforms to document service requests and work orders. Contractors must download and utilize Cityworks and Civita to complete work orders and service requests pertaining to this Scope of Work. City staff will provide basic training to contractors .

Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unless otherwise stated by the City.

Contractors shall adhere to all requirements of the City’s MS4 NPDES Permit while performing services under this contract. Contractors shall immediately notify the City should they become aware of any activities or events that may be deemed non-compliant.

C. CITY RESPONSIBILITIES

The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general, this includes, but is not limited to:

• Furnish scope of work and provide general direction as-needed to complete tasks • Furnish documents, data, maps, or other information relevant to the Scope of Services
• Provide access to stormdrain facilities
• Facilitate meeting space and coordination at City facilities

D. PREVAILING WAGES

These A greements are subject to compliance, monitoring and enforcement by the State of California Department of Industrial Relations. Contractors are required to inform themselves

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City of Santa Ana RFP 26-018 Page A1-11 fully of the conditions relating to labor under which the work will be performed. In accordance with the California State Labor Code, prevailing wage rates apply per the following link:

http://www.dir.ca.gov/public-works/publicworks.html

Contractors shall provide certified payroll to the City upon invoicing. The City may not process invoices for payment until receipt of certified payroll.

E. LICENSE REQUIREMENTS

The selected Contractors shall at a minimum have a valid Class A General Engineering Contractors’ License. The Contractors shall list and provide all required City, County, State and Federal ID Numbers/Licenses/Permits related to this Contract, including but not limited to:

• EPA Identification Number
• EPA Acknowledgement of Notification of Hazardous Waste Activity • Hazardous Material Transportation License
• Hazardous Substances Removal & Remedial Actions Certification • California Contractors State License with “HAZ” Designation • California DMV License with ”H” Designation

F. SPECIAL REQUIREMENTS

ADDITIONAL WORK:

Upon request by the City, Contractors shall submit supplemental pr oposals for Additional Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work.

USE OF SUBCONTRACTORS:

Subcontractors may be utilized for specialized work included in the Scope of Services (i.e. landscape and irrigation system maintenance /repair, pump system electrical and mechanical maintenance/repair, herbicide application, or others.). Contractors and their Subcontractor(s) must demonstrate adequate experience performing all services listed in the Scope of Services for public agencies. All proposed subcontractors shall be included in the Proposal and Fe e Proposal submitted by Contractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%).

OTHER TERMS AND CONDITIONS:

1. All work shall be implemented in compliance with City of Santa Ana policies, as well as

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City of Santa Ana RFP 26-018 Page A1-12 Prevailing Wage law and applicable State and Federal Requirements.

2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.

3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals.

4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.

5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises.

All submitting Contractors must have established affirmative action programs approvable by the City. During the RFP stage, all Contractors will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team.

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City of Santa Ana RFP 26-018 Page A2-1

Appendix
ATTACHMENT 2

SAMPLE AGREEMENT

CONSULTANT AGREEMENT

CITY OF SANTA ANTA

THIS AGREEMENT is made and entered into this day of , 2026 by and between , (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. On _______, 2026, the City issued Request for Proposal No. 26-018, by which it sought a consultant to provide spill response, hazardous waste disposal, and storm drain facility maintenance services.

B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-018.

C. In undertaking the performance of this Agree ment, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES

On an on-call basis, and at the City’s sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 26-018, which is attached as Exhibit A, and as more specifically delineated in Consultant’s proposal, which is attached as Exhibit B and incorporated in full.

2. COMPENSATION

a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C – Fee Schedule. The total annual sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $ .

b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures.

Payment need not be made for work which fails to meet the standards of

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performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City.

3. TERM

This Agreement shall commence on the date first written above and terminate on , unless terminated earlier in accordance with Section 1 7, below. The term of this Agreement may be extended for two, one -year periods upon a writing executed by the City Manager and City Attorney.

4. PREVAILING WAGES

Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and t he total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONSULTANT

Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS

This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship f ixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”) . Consultant shall require all sub consultants to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the sub consultant prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents

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& Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE

Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below:

a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant’s operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of not l ess than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.

c. Worker’s Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker’s compensation or to undertake self -insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer’s liabilit y insurance with limits not less than $1,000,000 per accident.

d. If Consultant is or employs a licensed professional such as an architect or engineer:

Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate.

e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section:

(i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled

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or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement.

f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City’s election, to forthwith terminate this Agreement. Such termination shall not affect Consultant’s right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City.

8. INDEMNIFICATION

Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may ari se from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damage s, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects , arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay al l costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effect s arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligenc e, recklessness, or willful misconduct of the Consultant.

9. INTELLECTUAL PROPERTY INDEMNIFICATION

Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

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10. RECORDS

Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

11. CONFIDENTIALITY

If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information incl udes not only written information, but also information transferred orally, visually, elec tronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful pos session of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE

Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NOTICE

Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)

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City of Santa Ana RFP 26-018 Page A2-6

P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: (714) 647-6956

Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702

To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with posta ge prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For pur poses of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.

14. EXCLUSIVITY AND AMENDMENT

This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

15. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any inte rest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the Ci ty’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.

16. WAIVER

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No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. TERMINATION

This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:

a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

18. NON-DISCRIMINATION

Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement.

Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

19. JURISDICTION-VENUE

This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

20. PROFESSIONAL LICENSES

Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of C alifornia, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and

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exemptions. Said inability shall be cause for termination of this Agreement.

21. MISCELLANEOUS PROVISIONS

a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.

b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA

________________________ _________________________

Clerk of the Council City Manager

APPROVED AS TO FORM CONSULTANT

City Attorney

By: _____________________ ____________________________ Name:

Title:

RECOMMENDED FOR APPROVAL

____________________________

Executive Director
Public Works Agency

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City of Santa Ana RFP 26-018 Page A3-1 Appendix
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT

CERTIFICATIONS

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)

To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS

In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed

State of California
County of

Subscribed and sworn to (or affirmed) before me on this day of , 20 , by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Notary Public Signature Notary Public Seal

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City of Santa Ana RFP 26-018 Page A3-2 Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS

The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm

Signed and Printed Name:

Title

Date

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City of Santa Ana RFP 26-018 Page A3-3 Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS

The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or tr ansfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted

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City of Santa Ana RFP 26-018 Page A3-4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or v endor as a r esult of su ch dir ection by the administering agency, the Consultant may r equest that the United States enter into such litigation to prot ect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,

No discrimination shall be made in the employment of persons upon public works because of race, r eligious creed, color, n ational origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

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Appendix
ATTACHMENT 4

CONTRACT COMPARISON FORM

RFP NO. 26-018

SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM

DRAIN FACILITY MAINTENANCE SERVICES

Proposers shall complete this form and include it as part of the fee proposal. This form will be used for fee comparison purposes and cost proposal scoring.

LABOR RATES OF CONTRACTOR PERSONNEL & EQUIPMENT RATES:

Classification
Hourly Rates
Straight Time Over-Time Premium Time
Project Manager
Supervisor
Lead Technician
Equipment Operator
Technician
Stake Bed Truck w/Liftgate
Vactor/Jetter Combo Truck
Catch Basin Cleaning Truck or Trailer
w/Vacuum and Pressure Washer

All personnel shall have a minimum of 40 hours HAZ-WOPER training as specified by 29 CFR 1910-120.

NOTES:

Rates above should include prevailing wage. If truck rate includes operator, please note that.

Straight Time: Monday through Friday, from 7:00 am to 4:00 pm.

Overtime: Monday through Friday, before 7:00 am and after 4:00 pm, and all day Saturday.

Premium Time: Sundays, City Holidays, and after 12 hours of work.

City of Santa Ana RFP 26-018 Page A4-1

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AGREEMENT TO PROVIDE SPILL RESPONSE, HAZARDOUS WASTE

DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES

THIS AGREEMENT is made and entered into this 2nd day of June, 2026 by and between Ocean Blue Environmental Services, Inc. (“Contractor ”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. On February 19, 2026, the City issued Request for Proposal No. 26-018, by which it sought qualified contractors to provide spill response, hazardous waste disposal, and storm drain facility maintenance services for the City’s Public Works Agency.

B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-018.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES

Contractor shall perform the services described in the scope of work that was included in RFP No. 26-018, which is attached as Exhibit A and incorporated in full.

2. COMPENSATION

a. City agrees to pay, and Contractor agrees to accept as total payment for its services provided under RFP No. 26-018, the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement shall not exceed $550,000 annually, including any extension periods, and shall not exceed $2,750,000 in the aggregate, including any extension periods.

b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City.

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3. TERM

This Agreement shall commence on the date first written above and terminate on June 1, 2027, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for four (4) additional one -year periods upon a writing executed by the City Manager and City Attorney.

4. PREVAILING WAGES

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR

Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS

This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”) . Contractor shall require all sub contractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

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7. INSURANCE

Insurance requirements are attached hereto as Exhibit C and incorporated by reference.

8. INDEMNIFICATION

Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects , arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third part y challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effect s arising from this Agreeme nt. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Contractor ’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION

Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

10. RECORDS

Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data,

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documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

11. CONFIDENTIALITY

If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE

a. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the aw ard of this Agreement , or any competing c ontract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement.

c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full -time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution

d. The Contractor must comply with all c onflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this (Contract, Agreement, or Grant). The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is no t limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the

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provisions of this paragraph will be a material breach of this Agreement.

e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial ben efit or interest to any individual, as defined in subsections (b) and (c) above.

13. NOTICE

To City: City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: (714) 647-6956

Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702

To Contractor: Ocean Blue Environmental Services, Inc.

Attn: Justin Lee
925 West Esther St
Long Beach, CA 90813
Fax: (562) 624-4127

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be ef fective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For pur poses of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.

14. EXCLUSIVITY AND AMENDMENT

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This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authori zed representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Ea ch party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.

15. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

16. WAIVER

17. TERMINATION

This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation f or all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:

a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.

b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

18. NON-DISCRIMINATION

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Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement.

Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

19. JURISDICTION-VENUE

20. PROFESSIONAL LICENSES

Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

21. MISCELLANEOUS PROVISIONS

b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

[signatures on following page]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

A
TTEST: CITY OF SANTA ANA
________________________
_________________________
JENNIFER L. HALL ALVARO NUNEZ
City Clerk City Manager
AP

PROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO
City Attorney
B
y: _____________________ ____________________________
KYLE NELLESEN Name:

Assistant City Attorney Title:

COMMENDED FOR APPROVAL
____________________________
R
ODOLFO ROSAS, P.E.

Acting Executive Director
Public Works Agency
Rodolfo Rosas
Digitally signed by Rodolfo Rosas
DN: cn=Rodolfo Rosas, email=rrosas@santa-
ana.org, c=US
Date: 2026.05.18 16:20:57 -07'00'

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City of San
ta Ana RFP 26-018 Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS

SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND

STORM DRAIN FACILITY MAINTENANCE SERVICES
RFP NO. 26
-018

INTRODUCTION/BACKGROUND
The City
of Santa Ana is 27.2 square miles and is located in central Orange County, California.

The City of Santa Ana is a co-permittee under the North Orange County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R8- 2009-0030, as amended by Order No. R8-2010- 0062). The Permit presents a series of technical, lega l, and regulatory challenges to the City and as a result, the City has established a rigorous National Pollutant Discharge Elimination System (NPDES) compliance program.

The Permit requires the City to reduce pollutants discharged in urban runoff to the “Maximum Extent Practicable”. In order to comply with the Permit, the City is required to clean and maintain its MS4 and treatment control Best Managemen t Practices (BMPs), respond to and eliminate illegal discharges and illicit connections, and conduct cleanup of pollutants that could potentially impact the MS4.

The City’s stormdrain system includes, but is not limited to:
x Approximately 1,650 catch basins, most of whic h have been retrofitted with Connector Pipe Screen (CPS) or Auto-Retractable Screens (ARS)
x 215 culverts
x 20 open channels
x Stormwater lift stations
x Treatment control BMPs, such as:
Continuous Deflective Separation (CDS) Unit
Bioretention Basins
Bioswales/Vegetated Swales

EXHIBIT A

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City of Santa Ana RFP 26-018 Page A1-2 Pervious Pavement
Drywells
Proprietary Biotreatment Devices
Underground Infiltration Systems
Underground Detention Systems
Cartridge Media Filters
Infiltration Basins/Trenches
Catch Basin Filter Inserts

The City desires to retain Contractors to per form spill response, hazardous waste disposal, and stormdrain facility maintenance services to assist with NPDES Permit compliance, maintain water quality standards, and prevent flooding. Professiona l services Agreements will be entered into with the selected Contractors and the selected C ontractors will be requested to perform these services on an as-needed basis under the direction of the Public Works Agency. All work shall be done in accordance with the most recently adopt ed North Orange County MS4 Permit and any other applicable local, state, and federal laws.

The selected Contractors shall utilize in-hous e staff and/or subcontractors to complete assignments to meet the City’s standards. For specialized work, for which the selected Contractors require a subcontractor, the selected Contractors shall serve as an administrative liaison between the City and the subcontractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%).

The selected Contractors and their Subcontractor(s ) must have the expertise, experience, and demonstrated resources available to perform the work described in the Scope of Services below.

The City desires to enter into Agreements with the top two (2) selected Contractors. The initial term of the Agreement is anticipated to be three (3) years, with the option to exercise two (2), one-year extension periods (subject to City discretion) . The annual contract capacity for each Agreement is estimated to be five hundred thousand dollars ($500,000), subject to modifications by the City. Actual expenditures each year will vary at the City’s discretion and will be dependent on funding availability. The City does not gu arantee minimum annual expenditures under these Agreements.

A. SCOPE OF SERVICES

Work under this Agreement may include, but is not limited to, the following tasks below:

1) Spill Response

Contractors shall be capable of performing the following tasks:

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City of Santa Ana RFP 26-018 Page A1-3 a. Deploy all necessary personnel, equipmen t, and materials to respond to and recover pollutant discharges from the public right-of-way (i.e. sidewalk, curb & gutter, etc.) City stormdrain system, and flood control channel system.

Contractors shall respond to spill response requests via phone within 1-hour of initial request.

c. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services.

d. Conduct confined space entry and video ca mera inspection of stormdrain facilities.

e. Perform pressure washing of the contamin ated area, including stormdrain facilities, to the satisfaction of the City. All wastewater generated as a result of pressure washing activities shall be recovered and not allowed to discharge into the City’s stormdrain system.

f. Take discharge samples for laboratory an alysis and provide results to the City.

g. Manifest the waste lawfully and effic iently to the satisfaction of the California Department of Toxic Substances Control (D TSC), the United States Department of Transportation, the Environmental Protecti on Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies.

h. Provide storage, transport, and proper le gal disposal of the recovered material(s).

i. Utilize appropriate personal protective equipment (PPE) when performing spill response services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

j. Provide an incident report with before and after pictures within 1-week of performing spill response services.

k. Install temporary Best Management Practices (BMPs) to control sediment, including but not limited to: silt fence, straw wattle, gravel bag berms, or stockpile protection.

All BMPs shall be installed in accorda nce with California Stormwater Quality Association (CASQA) BMP fact sheets.

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City of Santa Ana RFP 26-018 Page A1-4

l. Any other work required to safely, effectively, and lawfully perform spill response services.

2) Hazardous Waste Disposal

Contractors shall be capable of performing the following tasks:

a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard (215 S Center St).

Types of hazardous waste may include, but ar e not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater, batteries, soiled clothing, propane and gasoline tanks, and trash/debris.

b. Document the location, type of hazardous waste removed, and send photos to City staff.

Provide a quarterly report of all waste removed from the City Yard, including quantities, types of waste, etc.

c. Provide storage, transport, and proper le gal disposal of recovered hazardous waste.

d. Manifest the waste lawfully and efficien tly to the satisfaction of the California Department of Toxic Substances Control (D TSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies.

f. Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services.

3) Stormdrain Facility Maintenance and Cleaning

Contractors shall be capable of performing the following tasks:

a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sedime nt, and encampments from the City’s stormdrain system.

Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro-jetter to perform stormdrain facility maintenance and cleaning services.

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City of Santa Ana RFP 26-018 Page A1-5

b. Perform thorough inspection and cleaning of all City catch basins throughout the City, including all trash capture device screens installed within City catch basins.

c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City.

d. Perform thorough inspection and cleaning of all treatment control BMPs throughout the City.

Contractors shall be familiar with the proper operations and maintenance procedures of various treatment control BMPs including, but not limited to:

x Continuous Deflective Separation (CDS) Units
x Bioretention Basins
x Bioswales/Vegetated Swales
x Pervious Pavement
x Drywells
x Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands) x Underground Infiltration Systems
x Underground Detention Systems
x Cartridge Media Filters
x Infiltration Basins/Trenches
x Catch Basin Filter Inserts

Contractors shall be capable of perfor ming landscape and irrigation system maintenance/repair for BMPs that include vegetation.

e. Report stormdrain infrastructure data to the City when conducting inspections and/or cleaning, including but not limited to:

x Date of inspection/cleaning
x Location
x Dimensions/measurements of stormdrain facilities
x Asset identification number
x Trash capture device type and condition
x Damage (face plate, protection bar, manhole, interior, inlet/outlet pipes) x Obstructions or vegetation growing
x Condition of “No Dumping” stencil
x Volume of trash, debris, and sediment removed during cleaning x Inlet/outlet pipe diameter and material

f. Stencil “No Dumping Drains to Ocean” on the top of catch basin inlets.

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City of Santa Ana RFP 26-018 Page A1-6 g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to:

x Connector Pipe Screen (CPS) units
x Auto-Retractable Screen (ARS) units
x Other devices listed on the State Water Resources Control Board Certified Full Capture List of Trash Treatment Control Devices:

https://www.waterboards.ca.gov/water_issues/programs/stormwater/docs/ trash_implementation/certified_fcsdevicelist_16Feb2021.pdf

h. Provide on- call operations, maintenance, and repair services for the City’s stormwater lift stations, including but not limited to:

x Monitoring storm events and performing inspections to verify lift stations are operational and ready to pump stormwater
x Vacuum cleaning lift station wet-we ll, stormdrain lines, and catch basin inlets as-needed
x Responding to and resolving urgent issues with the lift station 24-hours a day, 7-days a week
x Conducting electrical and mechanical repairs or troubleshooting as-needed

Contractors shall respond to lift station issues via phone within 1-hr of initial request.

i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall:

x Prohibit access by the public into stormdrain facilities x Have a tamper-proof locking mechanism
x Be capable of opening freely during storm conditions or debris blockage x Be made of material strong enough to withstand potential vandalism

The City will provide barrier design details for contractors to procure and install.

k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services.

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City of Santa Ana RFP 26-018 Page A1-7 l. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services.

4) Stormdrain System Weed Abatement

Contractors shall be capable of performing the following tasks:

a. Removal and disposal of weeds, wild grass, plants, trees, or other vegetation located within or adjacent to stormwater conveyance channels, stormdrain easements, or other locations as directed by the City.

x All vegetation shall be cut or mowed to a height of not more than two (2) inches above the ground. All vegetation cut or mowed shall be removed from the site.
x Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed.
x Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed

b. Contractor shall have the ph ysical and technical ability, and sufficient staff to provide weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws.

The City will provide a list of approved herbicides for use. Contractor shall not apply any herbicides without prior direction from the City.

c. Utilize appropriate personal protective equipment (PPE) when performing weed abatement services
as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services.

f. Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff.

g. Any other work required to safely, effectively, and lawfully perform weed abatement services.

5) City Yard Maintenance Services

Contractors shall be capable of performing the following tasks:

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City of Santa Ana RFP 26-018 Page A1-8

a. Contractor shall assist the City in main taining the overall cleanliness and adequate function of underground facilities at the City of Santa Ana Corporate Yard (“City Yard”), located at 215 S Center Street, Santa Ana, CA 92703

b. Contractor shall conduct routine inspection, cleaning, maintenance, and repair services at various areas and facilities throughout the City Yard including, but not limited to:

x Sanitary sewer clarifier systems and pumps;
x Stormdrain system and pumps;
x Street sweeper washout areas;
x Oil/water separators;
x Car wash areas;
x Dumpster areas;
x Material storage areas;
x Parking areas;
x Any other areas or facilities identified by the City

c. Methods to provide City Yard Maintenan ce Services shall include, but are not limited to:

x Pressure washing;
x Hand-wiping/scrubbing surfaces and equipment;
x Use of a vacuum truck;
x Sweeping;
x Shoveling;
x Use of proper equipment or tools when making repairs; x Other methods suggested by Contractor and approved by the City.

d. Contractor shall adhere to the City Ya rd Maintenance Services schedule provided by the City. Each area or facility shall be inspected, cleaned, maintained, and/or repaired at the frequency requested by the City.

f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while providing City Yard Maintenance Services as
required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

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h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services.

i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

j. Contractor shall implement Best Ma nagement Practices (BMPs) to ensure no wastewater or pollutants are discharged into the City’s stormdrain system and there are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify the City in the event any wastewater or pollutants are discharged into the City’s stormdrain system.

k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

l. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services.

6) Flood Control Assistance

Contractors shall be capable of performing the following tasks:

a. Mobilize to flooded areas and/or historic problem areas under the direction of the City.

Contractors shall respond to flooding issues via phone within 1-hour of initial request.

b. Deploy all necessary personnel, equipment, and materials to assist with flood control and flooding complaints. The personnel and equipment deployed must have the ability to remove excess water from the public ri ght-of-way and dislodge materials blocking storm flows.

Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro-jetter to perform flood control assistance services.

c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas.

d. Remove all trash/debris, sediment, and vegetation from ARS units and stormdrain facilities to facilitate faster drainage of flooded areas.

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City of Santa Ana RFP 26-018 Page A1-10 e. Provide asset ID number and photos of flooded stormdrain facilities that were responded to within 7-days of the City’s request.

f. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform flood control assistance services.

g. Utilize appropriate personal protective equipment (PPE) when performing flood control assistance services
as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services.

i. Any other work required to safely, effectively, and lawfully perform flood control assistance services.

B. OTHER REQUIREMENTS

Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unless otherwise stated by the City.

C. CITY RESPONSIBILITIES

The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general, this includes, but is not limited to:

x Furnish scope of work and provide general direction as-needed to complete tasks x Furnish documents, data, maps, or other information relevant to the Scope of Services
x Provide access to stormdrain facilities
x Facilitate meeting space and coordination at City facilities

D. PREVAILING WAGES

These Agreements are subject to compliance , monitoring and enforcement by the State of California Department of Industrial Relations. Contractors are required to inform themselves

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http://www.dir.ca.gov/public-works/publicworks.html

Contractors shall provide certified payroll to the City upon invoicing. The City may not

process invoices for payment until receipt of certified payroll.

E. LICENSE REQUIREMENTS

The selected Contractors shall at a minimu m have a valid Class A General Engineering Contractors’ License. The Contractors shall list and provide all required City, County, State and Federal ID Numbers/Licenses/Permits related to this Contract, including but not limited to:

x EPA Identification Number
x EPA Acknowledgement of Notification of Hazardous Waste Activity x Hazardous Material Transportation License
x Hazardous Substances Removal & Remedial Actions Certification x California Contractors State License with “HAZ” Designation x California DMV License with ”H” Designation

F. SPECIAL REQUIREMENTS

ADDITIONAL WORK:

Upon request by the City, Contractors shall submit supplemental proposals for Additional Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work.

USE OF SUBCONTRACTORS:

Subcontractors may be utilized for specialized work included in the Scope of Services (i.e. landscape and irrigation system maintenance/rep air, pump system electrical and mechanical maintenance/repair, herbicide application, or others.). Contractors and their Subcontractor(s) must demonstrate adequate experience performing all services listed in the Scope of Services for public agencies. All proposed subcontractors shall be included in the Proposal and Fee Proposal submitted by Contractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%).

OTHER TERMS AND CONDITIONS:

1. All work shall be implemented in compliance with City of Santa Ana policies, as well as

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City of Santa Ana RFP 26-018 Page A1-12 Prevailing Wage law and applicable State and Federal Requirements.

2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.

3. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the ex ception of the confidential Financial Capacity information and fee proposals.

4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.

5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women bus iness enterprises.

All submitting Contractors must have es tablished affirmative action programs approvable by the City. During the RFP stage, all Contractors will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.

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Appendix
ATTACHMENT 4

CONTRACT COMPARISON FORM
RFP NO. 26-018

SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM

DRAIN FACILITY MAINTENANCE SERVICES
Proposers shall complete this form and include it as part of the fee proposal. This form will be used for fee comparison purposes and cost proposal scoring.

LABOR RATES OF CONTRACTOR PERSONNEL & EQUIPMENT RATES:

NOTES:

Rates above should include prevailing wage. If truck rate includes operator, please note that.

Straight Time: Monday through Friday, from 7:00 am to 4:00 pm.

Overtime: Monday through Friday, before 7:00 am and after 4:00 pm, and all day Saturday.

Premium Time: Sundays, City Holidays, and after 12 hours of work.

City of Santa Ana RFP 26-018 Page A4-1
170.62
195.12
216.78
170.62
195.12
216.78
123.28
155.92
190.12
123.28
155.92
190.12
123.28
155.92
190.12

69.29 69.29

69.29 387.20
415.62
453.84
229.03
257.45
295.67

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SPECIAL RATES FOR CITY OF SANTA ANA
EFFECTIVE APRIL 1, 2026

DEFINITIONS
Straight Time: Monday through Friday, from 7:00 AM to 4:00 PM Overtime: Monday through Friday, before 7:00 AM and after 4:00 PM, and all day on Saturdays
Premium Time: Sundays, Following Holidays

HOLIDAYS OBSERVED
New Year's Day Labor Day
Martin Luther King, Jr.'s Birthday Presidents Day
Veterans Day Memorial Day
Fourth of July Thanksgiving Day
Day after Thanksgiving Columbus Day
Christmas Day

MINIMUM CHARGES
Four (4) hour minimum charges will apply to all call outs. Portal to Portal rates apply.

Time charges include personnel, equipment and materials for preparation, mobilization, travel to and from site, demobilization, decontamination, transportation and unloading.

DISPOSAL AND OUTSIDE COSTS
All disposal, services, non-heavy equipment rentals, and materials not on the rate sheet will be billed at cost plus a ten percent (10%) handling charge. Heavy equipment rental will be billed at cost plus twenty five percent handling charge due to high liability cost.

PAYMENT TERMS
All terms are net-forty five (45) days upon receipt of invoice, unless previous arrangements have been made. All emergency response work for non-established customers is C.O.D.

CPI INCREASE
We reserve the right to exercise a CPI increase without exceeding the 2.5% allowed.

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APRIL 1, 2026 CITY OF SANTA ANA RATES

1. HAZARDOUS WASTE-TRAINED PERSONNEL HOURLY RATE

STRAIGHT OVER- PREMIUM

TIME TIME TIME

PREVAILING WAGE
PW - PROJECT MANAGER 170.62 195.12 216.78 PW - SUPERVISOR 170.62 195.12 216.78
PW - LEAD TECHNICIAN 123.28 155.92 190.12 PW - EQUIPMENT OPERATOR 123.28 155.92 190.12 PW - TECHNICIAN 123.28 155.92 190.12
ALL PERSONNEL HAVE AT A MINIMUM, 40-HR HAZ-WOPER TRAINING AS SPECIFIED BY 29 CFR 1910.120

2. CERTIFIED HAZARDOUS WASTE TRANSPORTATION VEHICLES HOURLY RATE

NON-OPERATED EQUIPMENT
UTILITY TRUCK 4X4 W/TRAFFIC CONTROL LIGHTS & LIFTGATE 69.29 GEAR TRUCK W/ LIFTGATE 69.29
EMERGENCY RESPONSE UNIT - LARGE 322.42
EMERGENCY RESPONSE UNIT - SMALL 223.93
VACUUM TRAILER - 20 BBL 75.46
25' EQUIPMENT TRAILER 48.61

STRAIGHT OVER DOUBLE

TIME TIME TIME

PREVAILING WAGE
VACUUM TRUCK - 70 BBL W/ ROPER PUMP* 229.03 257.45 295.67 VACUUM TRUCK - 120 BBL* 255.78 284.20 322.42
VACUUM TRUCK - 120 BBL STAINLESS STEEL* 283.71 312.13 350.35 DITCH WITCH UNIT* 229.03 257.45 295.67
OMNI VAC - 85 BBL* 387.20 415.62 453.84
JETTER / VACTOR COMBO UNIT* 387.20 415.62 453.84
ROLL-OFF TRUCK* 229.03 257.45 295.67
ROLL-OFF TRUCK AND TRAILER* 255.78 284.20 322.42
TRASH COMPACTOR* 301.94 330.36 368.58
45' BOX VAN* 229.03 257.45 295.67
45' FLAT BED* 229.03 257.45 295.67

3. RESPIRATORY / CONFINED SPACE ENTRY EQUIPMENT
SELF-CONTAINED BREATHING APPARATUS (30 MIN.) 188.55 DAILY 6-PACK BREATHING AIR BOTTLES 378.28 DAILY
5-MINUTE EGRESS AIR BOTTLE 53.61 DAILY
TRIPOD W/DOUBLE WINCHES 338.30 DAILY
FULL BODY HARNESS W/ SHOCK ABSORBER 48.61 DAILY "*" DENOTES EQUIPMENT INCLUDING OPERATOR.

PAGE 2 OF 6

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APRIL 1, 2026 CITY OF SANTA ANA RATES
COPPUS BLOWER 273.81 DAILY
4-GAS AIR MONITOR 414.93 DAILY
PID METER 574.18 DAILY
MERCURY VAPOR ANALYZER 719.03 DAILY
OVA MONITOR 502.35 DAILY
PERSONAL 4 GAS METER 343.10 DAILY
ELECTRIC BLOWER 200.41 DAILY

4. TRAFFIC CONTROL
ARROW BOARD 307.82 DAILY
PORTABLE DECON STATION W/ARROWBOARD 411.40 DAILY BARRICADES W/ REFLECTORS, EACH 45.08 DAILY
DELINEATOR/REFLECTIVE, EACH 2.45 DAILY
NO TURN RIGHT OR LEFT SIGNS, EACH 22.05 DAILY TRAFFIC CONE/REFLECTIVE, EACH 3.72 DAILY
TRAFFIC CONTROL SIGNS 48"X48"/REFLECTIVE 51.16 DAILY

5. CLEANING EQUIPMENT
AIR COMPRESSOR 58.41 HOURLY
CHEMICAL DIAPHRAGM PUMP 431.89 DAILY
DIAPHRAGM PUMP 309.09 DAILY
1" - 4" TRANSFER HOSE (SECTION) 57.72 DAILY
6" - 8" TRANSFER HOSE (SECTION) 80.85 DAILY
INTRISICALLY SAFE PUMP FOR FUEL TANKS 151.02 DAILY SMALL JETTER - 1,000 PSI 22 GPM 97.41 HOURLY
PRESSURE WASHER - 3,500 PSI 6 GPM 83.89 HOURLY ENGINE DRIVEN PUMPS 708.74 DAILY
PORTABLE TRASH PUMP 288.32 DAILY
SUBMERSIBLE PUMP 255.58 DAILY
AIR SCRUBERS PORTABLE 239.61 DAILY
HEPA FILTERS FOR SCRUBBERS 178.85 EACH
55 GALLON CARBON SCRUBBER FOR VAC TRUCKS 273.81 DAILY

6. PORTABLE STORAGE UNITS
20-YARD BIN, OPEN TOP 35.28 DAILY
20-YARD BIN, CLOSED TOP 42.53 DAILY
40-YARD BIN, OPEN TOP 35.28 DAILY
40-YARD BIN, CLOSED TOP 45.08 DAILY
4" TANK MANIFOLD 26.75 DAILY
BIN LINERS 111.43 EACH

7. OIL SPILL EQUIPMENT
BOOM TRAILER (STANDBY) W/ 1500' OF 8"x12" BOOM 215.21 DAILY BOOM 8"x12" (DEPLOYED) 2.45 PER FT/DAY
BOOM 4"x12" (DEPLOYED) 1.37 PER FT/DAY
22' TOW/SPILL CONTROL BOAT W/ 200 HP MOTOR 184.93 HOURLY PAGE 3 OF 6

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APRIL 1, 2026 CITY OF SANTA ANA RATES
22' x 8' SELF POWERED BARGE 124.07 HOURLY
19' TOOL SPILL BOAT W/90HP 124.07 HOURLY
17' TOW/SPILL CONTROL BOAT W/ 40 HP MOTOR 103.49 HOURLY 12' PUNTS 48.61 HOURLY
12' PUNTS W/ 5HP MOTOR 60.76 HOURLY
SPLASH ZONE 2-PART SEALER 226.28 PER GALLON
25 LBS ANCHORS W/ 15' CHAIN 20.68 DAILY
15 LBS ANCHORS W/ 10' CHAIN 14.60 DAILY
ROPE MOP SKIMMER 215.21 HOURLY
DRUM SKIMMER TDS-136 W/ POWER PACK 288.32 HOURLY SKIM-PAK SERIES 4000 W/ CONTROL SYSTEM 87.61 HOURLY ABSORBENT BOOM TRAILER 215.21 DAILY
ATV (ALL TERRAIN VEHICLE) W/TRAILER 375.93 DAILY FORKLIFT TRAILER 136.32 DAILY

8. MATERIALS
15 GALLON DOT DRUM, POLY 94.18 EACH
16 GALLON DOT DRUM, STEEL 166.70 EACH
30 GALLON DOT DRUM, POLY 94.18 EACH
30 GALLON DOT DRUM, STEEL 166.70 EACH
5 GALLON DOT DRUM 25.58 EACH
55 GALLON DOT DRUM, POLY 85.16 EACH
55 GALLON DOT DRUM, STEEL 83.89 EACH
55 GALLON DOT DRUM, BIO 54.68 EACH
85 GALLON DRUM, OVERPAK, STEEL 346.82 EACH
95 GALLON DRUM, OVERPAK, POLY 346.82 EACH
ACID SPILFYTER NEUTRALIZER PER GALLON 107.11 EACH BASE SPILFYTER NEUTRALIZER PER GALLON 107.11 EACH BLEACH 6.08 PER GALLON
CHEMICAL POLY TOTES 444.04 EACH
CITRI-CLEAN, 55 GALLON 1,149.74 PER DRUM
DIESEL FUEL (EQUIPMENT) 7.45 PER GALLON
DRUM LINER 3.72 EACH
DUCT TAPE 8.43 PER ROLL
HAND AUGER 120.44 DAILY
HEPA VACUUM FILTER PROTECTORS 27.93 EACH
HEPA VACUUM REPLACEMENT BAGS 27.93 EACH
OIL SORBENT POM POMS 79.18 PER BALE
ODOR / SANITIZER MULBERRY 64.88 PER GALLON
PLASTIC BAGS 103.49 PER BOX
PLASTIC SHEETING 103.49 PER ROLL
RAGS, 50 LB BOX 93.79 PER BOX
ROPE 1/2 POLY, 100' ROLL 45.08 PER ROLL
ROPE 5/8 POLY, 100' SPOOL 51.16 PER ROLL
SAMPLE JARS - 1QT 18.23 EACH
SAND BAGS 4.80 EACH
SHRINK WRAP 42.53 ROLL
PAGE 4 OF 6

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APRIL 1, 2026 CITY OF SANTA ANA RATES
SIMPLE GREEN 18.23 PER GALLON
SODA ASH 8.43 PER GALLON
SORBENT BOOM, 8"x10" 75.46 EACH
SORBENT PADS 18"x18"x1/4" (200/BALE) 124.07 PER BALE SUPERFINE, 25 LB BAG 25.58 PER BAG
TRIWALL BOXES 215.21 EACH
VACTOR FLEX HOSE 4" 2.45 PER FOOT
VACTOR FLEX HOSE 6" 3.72 PER FOOT
4' LIGHT TUBE CARDBOARD DRUM 114.27 EACH
8' LIGHT TUBE CARDBOARD DRUM 88.89 EACH

9. TOOLS AND OTHER EQUIPMENT
CHEST WADERS 85.16 DAILY
CHIPPING GUNS 166.99 DAILY
CUTTING TORCH 207.96 DAILY
DRUM SAMPLING ROD (GLASS) 9.80 EACH
DRUM VACUUM - 55 GALLON 165.42 DAILY
EXTENSION LADDER 44.49 DAILY
FORK LIFT 304.09 DAILY
GENERATOR, 10KV TRAILER MOUNTED 48.61 HOURLY
GENERATOR, 5500 WATTS 222.66 DAILY
HAND TOOLS 73.01 DAILY
HEAVY DUTY JETTER NOZZLES 325.95 DAILY
HEPA VACUUM (DRY) 215.21 DAILY
HIP WADERS 73.01 DAILY
HUDSON SPRAYER 27.93 DAILY
LIFE JACKETS 22.05 DAILY
LIGHT STAND (2 BULBS) 51.16 DAILY
LIGHT TOWER (4 BULBS) 411.40 DAILY
MEALS ON SPILLS 12.15 EACH
MERCURY VACUUM 719.03 DAILY
NON-SPARKING COLD CUTTER / RIVET BUSTER 136.32 DAILY NON-SPARKING COLD CUTTER TIPS 42.53 EACH
PER DIEM ALLOWANCE ON TRAVEL 226.28 DAILY
PLUG & DIKE, 1 LB CAN 35.28 EACH
POLY SIPHON (POGO) PUMP 26.75 EACH
PORTABLE RESTROOM W / WASH STATION 215.21 DAILY PROFILING FEE (PER WASTE STREAM) 108.09 EACH
RADIO 2-WAY, INTRINSICALLY SAFE 57.23 DAILY
SAWZALL 114.37 DAILY
STIHL CUT OFF SAW 222.66 DAILY
4" TANK HOOK 105.84 DAILY
TRUCK RAMPS (30,000 LBS) 411.40 DAILY
VAPOR TIGHT DROP LIGHTS 215.21 DAILY
VENTILATION FAN 165.42 DAILY
WATER METER 359.95 DAILY
PAGE 5 OF 6

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APRIL 1, 2026 CITY OF SANTA ANA RATES
WATER TANK TRAILER W/ PUMP 486.67 DAILY

10. PERSONAL PROTECTIVE EQUIPMENT (PPE)
LEVEL "A" - FULLY ENCAPSULATED GAS-TIGHT SUIT
WITH SCBA 683.75 PER SET
LEVEL "B" - POLY-TYVEK THROUGH FULLY ENCAPSU-
LATED SUIT, BUT NOT GAS TIGHT W/SCBA 215.21 PER SET LEVEL "C" - TYVEK THROUGH SARANEX SUIT W/ AIR
PURIFYING RESPIRATOR 93.79 PER SET
LEVEL "D" - TYVEK, POLY-TYVEK, COVERALL OR

RAINGEAR SUIT WITH GLOVES, BOOTS,
HARDHAT AND SAFETY GLASSES 45.08 PER SET
PAGE 6 OF 6

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EXHIBIT C – Insurance Requirements

Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:

MINIMUM SCOPE AND LIMIT OF INSURANCE

Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:

• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies.
• Workers’ Compensation (WC): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers’ compensation coverage extends to all persons who will be working with the City under the agreed scope of services.
• Pollution Legal Liability (PLL). With limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
• Professional Liability (Errors and Omissions (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

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6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Craig Foster, 20 Civic Center Plaza, M-22, Santa Ana, CA 92701.

The name and location of the project or event should be included in the Description of Operations section of each certificate.

Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.

Subcontractors

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Contractor shall require and verify that all sub- contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.

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Date: 2026.05.18 16:21:47 -07'00'

City Council
17 –
85 6/2/2026

City
of San
ta Ana
RFP 26-
018
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS

SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND

STORM DRAIN FACILITY MAINTENANCE SERVICES
RFP NO. 2
6 -018

INTRODUCTION/BACKGROUND
The City
of Santa Ana is 27.2 square miles and is
located in central Oran
ge County, California.

Santa Ana is the most densely populated city in
the county, with a total population of 338,247 and
approximately 12,435 people per square
mile. Santa Ana sits within three major watersheds: the Newport Bay watershed, the Santa Ana River watershed, and the Anaheim Bay/Huntington Harbour watershed.

The City of Santa Ana is a co-permittee under the
North Orange County Municipal Separate Storm
Sewer System (MS4) Permit (Order No. R8-
2009-0030, as amended by Order No. R8-2010-
0062). The Permit presents a series of technical, lega
l, and regulatory challenges to the City and
as a result, the City has established a rigorous
National Pollutant Discharge Elimination System
(NPDES) compliance program.

The Permit requires the City to reduce pollutants
discharged in urban runoff to the “Maximum
Extent Practicable”. In order to comply with the Permit, the C ity is required to clean and maintain
its MS4 and treatment control Best Managemen
t Practices (BMPs), respond to and eliminate
illegal discharges and illicit connections, and
conduct cleanup of pollutants that could potentially
impact the MS4.

The City’s
stormdrain system includes, but is not limited to:

Approximately 1,650 catch basins, most of whic
h have been retrofitted with Connector
Pipe Screen (CPS) or Auto-R
etractable Screens (ARS)

215 culverts

20 open channels

Stormwater lift stations

Treatment control BMPs, such as:

Continuous Deflective Separation (CDS) Unit

Bioretention Basins

Bioswales/Vegetated Swales
EXHIBITA

City Council
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City of Santa Ana RFP 26-018 Page A1-2

Pervious Pavement

Drywells

Proprietary Biotreatment Devices

Underground Infiltration Systems

Underground Detention Systems

Cartridge Media Filters

Infiltration Basins/Trenches

Catch Basin Filter Inserts

The City desires to retain Contractors to per
form spill response, hazardous waste disposal, and
stormdrain facility maintenance services to a
ssist with NPDES Permit compliance, maintain water
quality standards, and prevent flooding. Professiona
l services Agreements will be entered into
with the selected Contractors and the selected C
ontractors will be requested to perform these
services on an as-needed basis under the direction
of the Public Works Agency. All work shall be
done in accordance with the most recently adopt
ed North Orange County MS4 Permit and any
other applicable local, state, and federal laws.

The selected Contractors shall utilize in-hous
e staff and/or subcontractors to complete
assignmen
ts to meet the City’s
standards. For specialized work, for which the selected Contractors require a subcontractor, the selected Contractors sh
all serve as an administrative liaison between
the City and the subcontractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%) .

The selected Contractors and their Subcontractor(s
) must have the expertise, experience, and
demonstrated resources available to perform th
e work described in the
Scope of Services below.

Actual expenditures each year will vary at th
e City’s discretion a
nd will be dependent
on funding availability. The City does not gu
arantee minimum annual
expenditures under these
Agreements.

SCOPE OF SERVICES

Work under this Agreement may include, but is not limited to, the following tasks below:

Spill Response

Contractors shall be capable of performing the following tasks:

City Council
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City of Santa Ana RFP 26-018 Page A1-3 a. Deploy all necessary personnel, equipmen
t, and materials to respond to and recover
pollutant discharges from the public right-of-way (i.e. sidewalk, curb & gutter, etc.) City stormdrain system, and flood control channel system.

Discharges may consist of, but are
not limited to: hydrocarbons, inorganic
compounds, organic compounds, volatile compounds, biowaste, hazardous materials/waste, sewage, wastewater, sediment, and trash/debris.

Contractors shall respond to spill response
requests via phone within 1-hour of
initial request
.

b. Deploy containment at various points along the projected travel path of the discharge to protect nearby stormdrain facilities f
rom contamination. The City will provide a
description of the site and discharge to the best of their ability during the initial request.

c. Set-up traffic control per WATCH handbook or at
the direction of City staff to safely
perform spill response services.

d. Conduct confined space entry and video ca
mera inspection of stormdrain facilities.

e. Perform pressure washing of the contamin
ated area, including stormdrain facilities, to
the satisfaction of the City. All wastewater
generated as a result of pressure washing
activities shall be recovered
and not allowed to discharge into the City’s stormdrain system.

f. Take discharge samples for laboratory an
alysis and provide results to the City.

g. Manifest the waste lawfully and effic
iently to the satisfaction of the California
Department of Toxic Substances Control (D
TSC), the United States Department of
Transportation, the Environmental Protecti
on Agency, the EPA-permitted disposal
facilities receiving the waste, and any other relevant regulatory agencies.

h. Provide storage, transport, and proper le
gal disposal of the
recovered material(s).

i. Utilize appropriate personal protective
equipment (PPE) when performing spill
response services required by CAL-OSHA or
other applicable Local, State and
Federal safety regulatory agencies.

j. Provide an incident report with before
and after pictures within 1-week of performing
spill response services.

k. Install temporary Best Management Practices
(BMPs) to control sediment, including
but not limited to: silt fence, straw wattle,
gravel bag berms, or stockpile protection.

All BMPs shall be installed in accorda
nce with California Stormwater Quality
Association (CASQA) BMP fact sheets.

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City of Santa Ana RFP 26-018 Page A1-4

l. Any other work required to safely, effectively, and lawfully perform spill response services.

Hazardous Waste Disposal

Contractors shall be capable of performing the following tasks:

a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard (215 S Center St).

Types of hazardous waste may include, but ar
e not limited to: hydrocarbons, inorganic
compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater, batteries, soil
ed clothing, propane and gasoline tanks, and
trash/debris.

b. Document the location, type of hazardous waste
removed, and send photos to City staff.

Provide a quarterly report of all waste removed from the City Yard, including quantities, types of waste, etc.

c. Provide storage, transport, and proper le
gal disposal of recovered hazardous waste.

d. Manifest the waste lawfully and efficien
tly to the satisfaction of the California
Department of Toxic Substances Control (D
TSC), the United States Department of
Transportation, the Environmental Protection
Agency, the EPA-permitted disposal
facilities receiving the waste, and any other relevant regulatory agencies.

e. Utilize appropriate personal protective
equipment (PPE) when performing hazardous
waste disposal services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

f. Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services.

Stormdrain Facility Maintenance and Cleaning

Contractors shall be capable of performing the following tasks:

a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sedime
nt, and encampments from the City’s
stormdrain system.

Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally
, Contractors must have access to and be
capable of operating a vacuum truck and hy
dro-jetter to perform stormdrain facility
maintenance and cleaning services.

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City of Santa Ana RFP 26-018 Page A1-5

b. Perform thorough inspection and cleaning of
all City catch basins throughout the City,
including all trash capture device screens installed within City catch basins.

c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City.

d. Perform thorough inspection and cleaning of all treatment control BMPs throughout the City.

Contractors shall be familiar with the pr
oper operations and maintenance procedures
of various treatment control BMPs including, but not limited to:

Continuous Deflective Separation (CDS) Units

Bioretention Basins

Bioswales/Vegetated Swales

Pervious Pavement

Drywells

Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands)

Underground Infiltration Systems

Underground Detention Systems

Cartridge Media Filters

Infiltration Basins/Trenches

Catch Basin Filter Inserts

Contractors shall be capable of perfor
ming landscape and irrigation system
maintenance/repair for BMPs that include vegetation.

e. Report stormdrain infrastructure data to
the City when conducting inspections and/or
cleaning, including but not limited to:

Date of inspection/cleaning

Location

Dimensions/measurements of stormdrain facilities

Asset identification number

Trash capture device type and condition

Damage (face plate, protection bar, ma
nhole, interior, inlet/outlet pipes)

Obstructions or vegetation growing

Condition of “No Dumping” stencil

Volume of trash, debris, and sedi
ment removed during cleaning

Inlet/outlet pipe diameter and material

Stencil “No Dumping Drains to Ocean” on the top of catch basin inlets.

City Council
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City of Santa Ana RFP 26-018 Page A1-6 g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to:

Connector Pipe Screen (CPS) units

Auto-Retractable Screen (ARS) units

Other devices listed on the State Water
Resources Control Board Certified
Full Capture List of Trash Treatment Control Devices:

https://www.waterboards.ca.gov/wate
r_issues/programs/stormwater/docs/
trash_implementation/certified_fcsdevicelist_16Feb2021.pdf

h. Provide on-
call operations, maintenance, and repair services for the City’s stormwater lift stations, including but not limited to:

Monitoring storm events and performing
inspections to verify lift stations
are operational and ready to pump stormwater

Vacuum cleaning lift station wet-we
ll, stormdrain lines,
and catch basin
inlets as-needed

Responding to and resolving urgent issues with the lift station 24-hours a day, 7-days a week

Conducting electrical and mechanical
repairs or troubleshooting as-needed

Contractors shall respond to lift station
issues via phone within 1-hr of initial
request.

i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall:

Prohibit access by the public into stormdrain facilities

Have a tamper-proof locking mechanism

Be capable of opening freely during storm conditions or debris blockage

Be made of material strong enough to withstand potential vandalism

The City will provide barrier design details for contractors to procure and install.

j. Utilize appropriate personal protective
equipment (PPE) when performing stormdrain
facility maintenance and cleaning services as required by CAL-OSHA or other applicable Local, State and Federal
safety regulatory agencies.

k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while provi
ding Storm Drain Facility Maintenance
Services.

City Council
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91 6/2/2026

City of Santa Ana RFP 26-018 Page A1-7 l. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services.

Stormdrain System Weed Abatement

Contractors shall be capable of performing the following tasks:

a. Removal and disposal of weeds, wild grass, plants, trees, or other vegetation located within or adjacent to stormwater conveyan
ce channels, stormdrain easements, or other
locations as directed by the City.

All vegetation shall be cut or mowed to
a height of not more than two (2)
inches above the ground. All vegetation cut or mowed shall be removed from the site.

Trees with low hanging branches shall be
trimmed to allow 7 feet of vertical
clearance, as needed.

Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed

b. Contractor shall have the ph
ysical and technical ability, a
nd sufficient staff to provide
weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws.

The City will provide a list of approved herb
icides for use. Contractor shall not apply
any herbicides without prior direction from the City.

c. Utilize appropriate personal protective
equipment (PPE) when performing weed
abatement services
as
required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services.

e. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily
basis. Do NOT accumulate waste materials
unless the Projects Manager allows otherwise.

f. Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff.

g. Any other work required to safely, effectively, and lawfully perform weed abatement services.

City Yard Maintenance Services

Contractors shall be capable of performing the following tasks:

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City of Santa Ana RFP 26-018 Page A1-8

a. Contractor shall assist the City in main
taining the overall cleanliness and adequate
function of underground facilities at
the City of Santa Ana Corporate Yard (“City
Yard”), located at
215 S Center Street, Santa Ana, CA 92703

b. Contractor shall conduct routine inspection,
cleaning, maintenance, and repair services
at various areas and facilities throughout th
e City Yard including, but not limited to:

Sanitary sewer clarifier systems and pumps;

Stormdrain system and pumps;

Street sweeper washout areas;

Oil/water separators;

Car wash areas;

Dumpster areas;

Material storage areas;

Parking areas;

Any other areas or facilities identified by the City

c. Methods to provide City Yard Maintenan
ce Services shall include, but are not limited
to:

Pressure washing;

Hand-wiping/scrubbing surfaces and equipment;

Use of a vacuum truck;

Sweeping;

Shoveling;

Use of proper equipment or tools when making repairs;

Other methods suggested by Contractor and approved by the City.

d. Contractor shall adhere to the City Ya
rd Maintenance Services schedule provided by
the City. Each area or facility shall be
inspected, cleaned, maintained, and/or repaired
at the frequency requested by the City.

e. Contractor shall manifest, transport, and dispose of all waste and wastewater generated from providing City Yard Maintena
nce Services to the satisfaction of the
California Department of Toxic Substance Control (DTSC), the United States Department of Transportation (DOT), the United States Environmental Protection Agency (USEPA), the permitted disposal faci
lities receiving the waste or wastewater,
and any other applicable Federal, State, or local regulations.

f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while provi
ding City Yard Maintenance Services

as
required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies.

City Council
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h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services.

i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

j. Contractor shall implement Best Ma
nagement Practices (BMPs) to ensure no
wastewater or pollutants are discharged into the City’s stormdrain system and there
are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify
the City in the event any wastewater or
pollutants are discharged into the City’s stormdrain system.

k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services.

l. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services.

Flood Control Assistance

Contractors shall be capable of performing the following tasks:

a. Mobilize to flooded areas and/or historic
problem areas under the direction of the City.

Contractors shall respond to flooding issue
s via phone within 1-hour of initial
request
.

b. Deploy all necessary personnel, equipment,
and materials to assist with flood control
and flooding complaints. The personnel and e
quipment deployed must have the ability
to remove excess water from the public ri
ght-of-way and dislodge materials blocking
storm flows.

Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally
, Contractors must have access to and be
capable of operating a vacuum truck an
d hydro-jetter to perform flood control
assistance services.

c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas.

d. Remove all trash/debris, sediment, and
vegetation from ARS units and stormdrain
facilities to facilitate faster drainage of flooded areas.

City Council
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94 6/2/2026

City of Santa Ana RFP 26-018 Page A1-10 e. Provide asset ID number and photos of
flooded stormdrain facilities that were
responded to within 7-
days of the City’s request.

f. Set-up traffic control per WATCH handbook or at
the direction of City staff to safely
perform flood control assistance services.

g. Utilize appropriate personal protective equipment (PPE) when performing flood control assistance services
as
required by CAL-OSHA or other applicable Local, State
and Federal safety regulatory agencies.

h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while provi
ding Storm Drain Facility Maintenance
Services.

i. Any other work required to safely, effectively, and lawfully perform flood control assistance services.

B. OTHER REQUIREMENTS

The City utilizes mobile platforms to document service requests and work orders. Contractors must download and utilize
Cityworks
and
Civita
to complete work orders and service requests
pertaining to this Scope of Work. City staff
will provide basic training to contractors.

Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unl
ess otherwise stated by the City.

Contractors shall adhere to all
requirements of the City’s MS4 NPDES Permit while
performing services under this c
ontract. Contractors shall immediately notify the City should they become aware of any activities or even
ts that may be deemed non-compliant.

C. CITY RESPONSIBILITIES

The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general, this includes, but is not limited to:

Furnish scope of work and provide genera
l direction as-needed
to complete tasks

Furnish documents, data, maps, or other information relevant to the Scope of Services

Provide access to stormdrain facilities

Facilitate meeting space and coordination at City facilities

D. PREVAILING WAGES

These Agreements are subject to compliance
, monitoring and enforcement by the State of
California Department of Indus
trial Relations. Contractors are required to inform themselves

City Council
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City of Santa Ana RFP 26-018 Page A1-11 fully of the conditions relating to labor under whic
h the work will be performed. In accordance
with the California State Labor Code, prevailing wage rates apply per the following link:

http://www.dir.ca.gov/public-works/publicworks.html

Contractors shall provide certified payroll to
the City upon invoicing. The City may not

process invoices for payment
until receipt of certified payroll.

E. LICENSE REQUIREMENTS

The selected Contractors shall at a minimu
m have a valid Class A General Engineering
Contr
actors’ License. The
Contractors shall list and provide
all required City, County, State
and Federal ID Numbers/Licenses/Permits related
to this Contract, including but not limited
to:

EPA Identification Number

EPA Acknowledgement of Notification of Hazardous Waste Activity

Hazardous Material Transportation License

Hazardous Substances Removal & Remedial Actions Certification

California Contractors State License with “HAZ” Designation

California D
MV License with ”H” Designation

F. SPECIAL RE

QUIREMENTS

ADDITIONAL WORK:

Upon request by the City, Contractors shall
submit supplemental proposals for Additional
Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work.

USE OF SUBCONTRACTORS:

Subcontractors may be utilized for specialized
work included in the Scope of Services (i.e.
landscape and irrigation system maintenance/rep
air, pump system electrical and mechanical
maintenance/repair, herbicide application, or othe
rs.). Contractors and
their Subcontractor(s)
must demonstrate adequate experience performing
all services listed in the Scope of Services
for public agencies. All proposed subcontractors
shall be included in the Proposal and Fee
Proposal submitted by Contractors.

Mark-ups for subcontractor work shall not exceed ten percent (10%) .

OTHER TERMS AND CONDITIONS:

1. All work shall be implemented in compliance with City of Santa Ana policies, as well as

City Council
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City of Santa Ana RFP 26-018 Page A1-12 Prevailing Wage law and applicable State and Federal Requirements.

2. The City reserves the right to amend this
Request for Proposal by addendum prior to the
final dates of submission.

3. All reports, proposals, or other data or materi
als which are submitted shall become the sole
property of the City of Santa Ana with the ex
ception of the confidential Financial Capacity
information and fee proposals.

4. All products used or developed in the executi
on of any contract resulting from this request
will remain in the public domain at the completion of this project.

5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business
enterprises and women bus
iness enterprises.

All submitting Contractors must have es
tablished affirmative action programs approvable
by the City. During the RFP stage, all Contractors
will need to complete a “Certification
of Non-
Discrimination by Contractors” for each firm on their team.

City Council
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97 6/2/2026

$151.00 $196.00 $254.00
$144.00 $190.00 $236.00
$121.00 $192.00 $250.00
$137.00 $208.00 $266.00
$121.00 $192.00 $250.00
$60.00 $60.00 $60.00
$221.00 $253.00 $261.00
$125.00 $158.00 $165.00
**
***
* = All pricing will remain fixed for the first year of the contract, and rates for subsequent contract years will increase per the Consumer Price Index for the previous 12-month period up to a 2.5% maximum annually (Ref. Q&A 1.5). Equipment rates include fuel. ** = Vactor/Jetter Combo Truck operated by "Equipment Operator" (separate charge) *** = Catch Basin Cleaning Truck operated by "Lead Technician" (separate charge) *

City Council
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OPERATED EQUIPMENT RATES- INCLUDES OPERATOR & FUEL/INSURANCE SURCHARGE ITEM NO. EQUIPMENT NAME
PREV.

WAGE

STRAIGHT
TIME
PREV.

WAGE
OVER-
TIME
PREV.

WAGE
DOUBLE
TIME/

HOLIDAY

TANKERS
C1100
Vacuum Truck, 50 BBLS Mild Steel
$230.00
$295.00
$357.00
C1105
Vacuum Truck, 50 BBLS Stainless Steel
$233.00
$298.00
$360.00
C1110
Vacuum Truck, 70 BBLS Stainless Steel
$239.00
$304.00
$366.00
C1115
Vacuum Truck, 120 BBLS Fiberglass Lined
$279.00
$344.00
$406.00
C1120
Vacuum Truck, 120 BBLS Mild Steel
$233.00
$298.00
$360.00
C1125
Vacuum Truck, 120 BBLS Stainless Steel
$239.00
$304.00
$366.00
C1130
Vacuum Truck, 142 BBLS 3-Compartment Stainless Steel
$279.00
$344.00
$406.00

VACTORS
C1200
Combo Vactor/Jetter Truck
$358.00
$461.00
$527.00
C1205
Combo Vactor/Jetter Truck- Water Recycling
$431.00
$496.00
$558.00
C1210
Vactor/Guzzler
$341.00
$406.00
$468.00
C1215
Vactor/Guzzler-High Rail
$354.00
$419.00
$481.00
C1220
Vactron With Onboard Pressure Washer
$246.00
$350.00
$415.00
C1225
Mini-Me (Low Profile Vac Truck)
$218.00
$272.00
$326.00
OTHER
C1310
Cushion Truck
$246.00
$300.00
$354.00
C1320
Drop Deck- 48 Foot
$144.00
$177.00
$210.00

Page 8 of 23 ends

Santa Ana City CouncilJune 2, 2026

Santa Ana City Council
June 2, 2026