526
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | INFORMATION TECHNOLOGY
DEPARTMENT
DEPARTMENT SUMMARY | INFORMATION TECHNOLOGY
DEPARTMENT
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 944,777 21,122 965,899
As-Needed 238,230 0 238,230
Retirement 439,387 9,371 448,758
Health Allocation 78,037 (1,076) 76,961
Medicare 17,306 334 17,640
Social Security 49,253 (5) 49,248
Other Benefits 48,790 (150) 48,640
Total Salary and Benefits 1,815,780 29,596 1,845,376
Non-Personnel
Materials/Services/Supplies 10,194,777 598,675 10,793,452 Interfund Services 61,858 7,615 69,473
Capital Outlay 200,000 50,000 250,000
Total Non-Personnel 10,456,635 656,290 11,112,925
Total by Category 12,272,415 685,886 12,958,301
Dollars by Fund
Information Technology Services Fund 12,072,415 685,886 12,758,301 Public, Educational and Governmental Fee Fund 200,000 0 200,000 Total by Fund 12,272,415 685,886 12,958,301
527
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | LIBRARY DEPARTMENT DEPARTMENT SUMMARY | LIBRARY DEPARTMENT
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 4,559,618 (68,075) 4,491,543
As-Needed 896,761 0 896,761
Overtime 1,790 0 1,790
Retirement 1,718,
263 (20,344) 1,697,919
Health Allocation 541,265 12,888 554,153
Medicare 69,375 (1,125) 68,250
Social Security 280,979 (3,328) 277,651
Other Benefits 228,963 4,813 233,776
Total Salary and Benefits 8,297,014 (75,171) 8,221,843
Non-Personnel
Materials/Services/Supplies 1,824,461 240 1,824,701
Interfund Services 1,038,013 45,894 1,083,907
Total Non-Personnel 2,862,474 46,134 2,908,608
Total by Category 11,159,488 (29,037) 11,130,451
Dollars by Fund
General Fund 11,159,488 (29,037) 11,130,451
Total by Fund 11,159,488 (29,037) 11,130,451
528
FY 2022 /23 AN D FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | NON - DEPARTMENTAL DEPARTMENT SUMMARY | NON- DEPARTMENTAL
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 4,512,826 (3,547) 4,509,279
As-Needed 1,498,199 0 1,498,199
Overtime 2,865,613 0 2,865,613
Retirement 547,269 (74,476) 472,793
Health Allocation 82,760 (6,638) 76,122
Medicare 20,054 (3,196) 16,858
Social Security 53,803 (2,658) 51,145
Other Benefits 421,920 (8,007) 413,913
Total Salary and Benefits 10,002,444 (98,522) 9,903,922 Non-Personnel
Materials/Services/Supplies 18,639,722 112,014 18,751,736 Interfund Services 426,783 112,204 538,987
Capital Outlay 62,900 0 62,900
Transfers to Other Funds 6,010,139 3,398,001 9,408,140
Total Non-Personnel 25,139,544 3,622,219 28,761,763
Total by Category 35,141,988 3,523,697 38,665,685
Dollars by Fund
General Fund 20,305,762 3,980,859 24,286,621
Convention Center Enterprise Fund 14,428,381 (54,737) 14,373,644 Related Santa Clara Developer Fund 407,845 (407,845) 0
Sports & Open Space Authority Fund 0 5,420 5,420
Total by Fund 35,141,988 3,523,697 38,665,685
529
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PARKS AND RECREATION
DEPARTMENT
DEPARTMENT SUMMARY | PARKS AND RECREATION
DEPARTMENT
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 7,784,762 (293,633) 7,491,129
As-Needed 2,628,027 0 2,628,027
Overtime 60,331 0 60,331
Retirement 2,991,345 (54,381) 2,936,964
Health Allocation 1,198,900 (102,649) 1,096,251
Medicare 124,332 (2,146) 122,186
Social Security 517,779 (11,042) 506,737
Other Benefits 311,518 84,873 396,391
Total Salary and Benefits 15,616,994 (378,978) 15,238,016 Non-Personnel
Materials/Services/Supplies 6,096,212 (2,824) 6,093,388 Interfund Services 2,247,488 131,482 2,378,970
Transfers to Other Funds 32,767 0 32,767
Total Non-Personnel 8,376,467 128,658 8,505,125
Total by Category 23,993,461 (250,320) 23,743,141
Dollars by Fund
General Fund 21,930,941 (232,194) 21,698,747
Cemetery Fund 1,535,529 5,089 1,540,618
Community Facilities District 2019-1 Fund 350,507 0 350,507 Endowment Care Fund 28,000 0 28,000
Parks and Recreation Grant Trust Fund 147,984 (23,215) 124,769 Perpetual Care Fund 500 0 500
Total by Fund 23,993,461 (250,320) 23,743,141
530
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | POLICE DEPARTMENT DEPARTMENT SUMMARY | POLICE DEPARTMENT
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 40,307,113 (1,017,451) 39,289,662
As-Needed 527,469 0 527,469
Overtime 2,157,276 0 2,157,276
Retirement 22,
208,700 993,811 23,202,511
Health Allocation 2,937,598 40,905 2,978,503
Medicare 617,280 9,812 627,092
Social Security 639,476 36,392 675,868
Other Benefits 2,738,833 136,512 2,875,345
Total Salary and Benefits 72,133,745 199,981 72,333,726 Non-Personnel
Materials/Services/Supplies 3,275,421 290,000 3,565,421 Interfund Services 8,138,916 576,960 8,715,876
Capital Outlay 606,984 222,374 829,358
Total Non-Personnel 12,021,321 1,089,334 13,110,655
Total by Category 84,155,066 1,289,315 85,444,381
Dollars by Fund
General Fund 83,548,082 1,066,941 84,615,023
Communication Acquisitions Fund 606,984 222,374 829,358 Total by Fund 84,155,066 1,289,315 85,444,381
531
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | DEPARTMENT OF PUBLIC WORKS DEPARTMENT SUMMARY | DEPARTMENT OF PUBLIC WORKS
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 14,687,080 (215,621) 14,471,459
As-Needed 141,025 0 141,025
Overtime 242,984 0 242,984
Retirement 5,651,423 (95,351) 5,556,072
Health Allocation 1,836,068 (688) 1,835,380
Medicare 235,052 (4,825) 230,227
Social Security 957,155 (3,727) 953,428
Other Benefits 649,157 4,544 653,701
Total Salary and Benefits 24,399,944 (315,668) 24,084,276 Non-Personnel
Materials/Services/Supplies 11,928,393 855,194 12,783,587 Resource/Production 28,350,571 1,414,214 29,764,785
Interfund Services 5,647,115 98,934 5,746,049
Franchise Tax 721,621 0 721,621
Capital Outlay 2,254,961 230,000 2,484,961
Transfers to Other Funds 9,783,800 (1,067,979) 8,715,821 Total Non-Personnel 58,686,461 1,530,363 60,216,824
Total by Category 83,086,405 1,214,695 84,301,100
Dollars by Fund
General Fund 25,203,805 (339,265) 24,864,540
Bridge Maintenance District #2 Fund 80,000 0 80,000
Convention Center Maintenance District Fund 1,878,119 0 1,878,119 Downtown Parking Maintenance District Fund 142,308 (4,787) 137,521 Fleet Management Fund 5,330,229 231,621 5,561,850
Gas Tax Fund 3,509,479 (524,479) 2,985,000
Public Works Capital Projects Management Services Fund 4,114,234 (172,551) 3,941,683 Related Santa Clara Developer Fund 605,590 327,597 933,187 Road Repair and Accountability Act of 2017 SB1 Fund 2,100,000 400,000 2,500,000 Solid Waste Fund 35,092,680 2,031,559 37,124,239
Traffic Mitigation Fund 1,815,000 (965,000) 850,000
Vehicle Replacement Fund 3,214,961 230,000 3,444,961
Total by Fund 83,086,405 1,214,695 84,301,100
532
FY 2 022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | WATER AND SEWER UTILITIES
DEPARTMENT
DEPARTMENT SUMMARY | WATER AND SEWER UTILITIES
DEPARTMENT
FY 2022/23
Adopted
Budget
Amendments
FY 2022/23
Amended
Dollars by Category
Salary and Benefits
Salary 8,941,954 (185,820) 8,756,134
As-Needed 243,484 0 243,484
Overtime 269,948 0 269,948
Retirement 3,120,518 (54,409) 3,066,109
Health Allocation 1,118,066 1,716 1,119,782
Medicare 134,239 (2,546) 131,693
Social Security 548,983 (6,855) 542,128
Other Benefits 390,434 (3,240) 387,194
Total Salary and Benefits 14,767,626 (251,154) 14,516,472 Non-Personnel
Materials/Services/Supplies 8,024,959 0 8,024,959
Resource/Production 51,532,885 0 51,532,885
Interfund Services 7,354,643 33,507 7,388,150
Transfers to Other Funds 37,558,923 (32,081,261) 5,477,662 Total Non-Personnel 104,471,410 (32,047,754) 72,423,656 Total by Category 119,239,036 (32,298,908) 86,940,128
Dollars by Fund
Water Utility Fund 50,914,618 (3,878,117) 47,036,501
Water Recycling Program Fund 5,805,348 (75,935) 5,729,413 Sewer Utility Fund 62,519,070 (28,344,856) 34,174,214
Total by Fund 119,239,036 (32,298,908) 86,940,128
533
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | GENERAL FUND
Category
Source of
Funds
Use of
Funds Explanation
Revenue and Expenditure Changes
Tax Revenues (513,000) Adjusts the tax revenue projections, including a decrease to the Sales Tax category (-$0.8 M), partially offset by slight increases to
the Property Taxes category ($0.3 M) and
Documentary Transfer Tax ($1K) categories.
Transfers From Other Funds 284,261 Reflects increases from the following funds: transfer from the Building Development Services Fund (up $10K) based on a revised calc
ulation of the Code Enforcement costs that are
reimbursed from this fund; and transfer from the Electric Utility Fund (up $274K) to reflect revised reimbursements for City staff support, including 1.0 position in Finance and 1.0 position in Human Resources added in FY 2021/22.
Rents Revenue (504,217) Decreases the estimate for rent revenue, including downward adjustments to the Related project lease revenue
estimate($1.4
million) due to changes in the project timeline,
partially offset by net upward adjustments of $0.4 million to various lease agreements and the addition of net revenue from the Commerce & Peddlers Plaza properties ($0.5
million).
Other Revenue Adjustments 714,657 Adjusts various revenue estimates based on revised projections for permit and fees for service activity, SVP transfer paym
ents from the electric utility, interest earnings,
fines and penalties, and State revenue.
Personnel - Salary and Benefit
Changes
(813,794) Adjusts personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements and the latest assumptions,
required contributions to the Public Employees
Retirement System (PERS), the latest benefit costs, and actual incumbents. This includes 10.0 positions restored in the Police Department (funded by the $1.7 million set aside in the FY 2021/22 Adopted Budget for this purpose), 2.0 positions (1.0 in the Finance Department and 1.0 in the Human Resources Department) that are reimbursed by the
Electric Utility Fund, and 1.0 position reimbursed by the Stadium Authority as well as minor position shifts and
reclassifications.
534
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | GENERAL FUND
Category
Source of
Funds
Use of
Funds Explanation
Revenue and Expenditure Changes
Materials, Services and
Supplies
769,451 Increases the materials, services and supplies budgets in various departments to account for adjustments in
contractual services, maintenance, and supplies based on updated costs (e.g., agreement for body worn cameras in the Police Department, operating supplies for Fire Captain and Firefighter recruitments, Accela contract adjustment for additional licenses, trash capture device maintenance in Public Works), as well as adjustments to services approved in FY 2021/22, such as the new property management
agreement for the Peddler's and Commerce Plaza.
Transfers to Other Funds 3,578,701 Increases the transfer to other funds based on updated 2022/23 proposed capital projects as well as minor changes to contributions to other funds (Cemetery Fund, Solid Waste Fund)
Interfund Services 1,485,248 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment). The largest
adjustment was an increase to the insurance premiums in the Special Liability Fund.
Capital Outlay (65,173) Reflects the elimination of funding for a fire engine replacement that was budgeted in the Fire Department.
These funds have been shifted to the Vehicle Replacement Fund to support the replacement of the fire apparatus.
Subtotal Revenues and
Expenditure Changes
(18,299) 4,954,433
Reserves and Fund Balance Changes
Budget Stabilization Reserve
Beginning/Ending Balance
(289,751) 3,839,000 Adjusts the Budget Stabilization Reserve beginning fund balance based on FY 2021/22 activity and increases the
ending fund balance to bring the reserve to 15% of projected FY 2022/23 expenditures to align with the Council adopted Budget Principles for FY 2022/23.
535
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | GENERAL FUND
Category
Source of
Funds
Use of
Funds Explanation
Reserves and Fund Balance Changes
Capital Projects Reserve
Beginning Fund
Balance/Ending Fund Balance
2,470,242 (4,248,758) Adjusts the Capital Projects Reserve beginning fund balance based on FY 2021/22 activity and decreases the ending fund balance to reflect the allocation of these funds to
recommended capital projects in the CIP.
Reserve for Programmed
Capital Projects Beginning
Fund Balance/Ending Fund
Balance
- 3,060,052 Increases the Reserve for Programmed Capital Projects ending fund balance to reflect the set aside of these funds to cover the cost of capital projects recommended after the first year of the five-year (2023/24 through FY 2026/27).
Land Sale Reserve (942,991) (6,072,267) Reduces the Land Sale Reserve beginning fund balance based on FY 2021/22 activity, including adjustments to the loan repayment for the Reed Street - Grant Street Sports Park Project from Park Mitigation Fees based on actual fees collected. The reduction in the ending fund balance reflects the use of the Land Sale Reserve to balance the FY 2022/23 Budget and conform to the Council adopted Budget
Principles for FY 2022/23 that dictates setting the Budget Stabilization Reserve at a minimum of 15% of expenditures with any remaining shortfall addressed with the Land Sale Reserve.
Technology Fee Reserve 347,932 167,232 Increases the Technology Fee Reserve beginning fund balance based on FY 2021/22 activity and increases the
ending fund balance to account for the projected revenues above the budgeted costs in FY 2022/23. Any excess
revenues over expenditures is set aside in this reserve.
Unrestricted Beginning Fund
Balance / Unrestricted Ending
Fund Balance
132,559 - Reflects the carryover of projected unspent funds from FY 2021/22.
Subtotal Reserves and
Fund Balance Changes
1,717,991 (3,254,741)
Total General Fund 1,699,692 1,699,692
536
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
19,569 19,569 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Bridge Maintenance
District #2 Fund
19,569 19,569
Category
Source of
Funds
Use of
Funds Explanation
Building Development
Services - Total Salary and
Benefits
422,129 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (P
ERS), the latest benefit costs, and actual
incumbents.
Building Development
Services - Interfund Services
34,490 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehic
le equipment and maintenance, fleet
purchases, and communications equipment).
Transfer to the General Fund 10,191 Increases the transfer to the General Fund to reflect Code Enforcement personnel costs eligible to be covered by
building fees.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
1,833,486 1,366,676 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Building
Development Services
Fund
1,833,486 1,833,486
Category
Source of
Funds
Use of
Funds Explanation
Building - Total Salary and
Benefits
7,980 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (P
ERS), the latest benefit costs, and actual
incumbents.
Building Development Services Fund (155)
Building Special Programs and Training Fund (220)
Bridge Maintenance District #2 Fund (463)
537
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Building - Materials/Services/
Supplies
8,790 Increases the Materials/Services/Supplies budget to reflect various cost adjustments.
Beginning and Ending Fund
Balance - CASp Reserve
(24,901) (39,906) Adjusts the beginning and ending fund balances for the CASp Reserve based on anticipated fund activity.
Beginning and Ending Fund
Balance - Seismic Admin
Reserve
(47,964) (49,729) Adjusts the beginning and ending fund balances for the Seismic Admin Reserve based on anticipated fund activity.
Beginning and Ending Fund
Balance - Building Standard
Reserve
41,271 41,271 Adjusts the beginning and ending fund balances for the Building Standard Reserve based on anticipated fund activity.
Total Building Special
Programs and Training
Fund
(31,594) (31,594)
Category
Source of
Funds
Use of
Funds Explanation
City Affordable Housing - Total
Salary and Benefits
17,223 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contribut
ions to the Public Employees Retirement
System (PERS), the latest benefit costs, and actual
incumbents.
City Affordable Housing -
Interests
25,000 Increases the interest earnings revenue estimate to reflect actual collection trends and the interest rate environment.
City Affordable Housing -
Interfund Services
(170) Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' c
ompensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
2,577,272 2,585,219 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total City Affordable
Housing Fund
2,602,272 2,602,272
Building Special Programs and Training Fund (220) Cont'd.
City Affordable Housing Fund (165)
538
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Capital Reserve (9,363) - Adjusts the Capital Reserve beginning fund balance based on FY 2021/22 activity.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(29,861) (39,224) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Community Facilities
District 2019-1 Fund
(39,224) (39,224)
Category
Source of
Funds
Use of
Funds Explanation
Public Works - Salary and
Benefits
18 Increases personnel costs to reflect updated salary and benefit costs for budgeted positions.
Public Works - Contractual
Services
1,818 Increases the routine maintenance expenses based on an assessment of needs. The revised cost is consistent with the Director's Report brought forward for the district.
Public Works - Interfund
Services
(1,836) Reflects updated costs for interfund services (special liability fund and workers' compensation).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(70,602) (70,602) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Convention Center
Maintenance District Fund
(70,602) (70,602)
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
972,720 972,720 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Developer Traffic
Payments Fund
972,720 972,720
Developer Traffic Payments Fund (124)
Community Facilities District 2019-1 Fund (027)
Convention Center Maintenance District Fund (026)
539
~------- --------------- ----------------
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Public Works - Interests (1,701) Decreases the interest earnings revenue estimate to reflect actual collection trends while also accounting for the
expected reduction
in interest rates.
Public Works - Misc. Charges
for Current Services
1,701 Increases the property owners payments towards the district's costs and expenses due to lower interest earned from prior y
ears' property owners assessments that are
applied to the 2022/23 payment.
Public Works - Salary and
Benefits
(2,088) Decreases personnel costs to reflect updated salary and benefit costs for budgeted positions.
Public Works - Interfund
Services
(2,699) Decreases the allocation for interfund services based on the FY 2022/23 distribution of costs across City funds.
Beginning Fund Balance
Reserve for
Maintenance/Ending
Fund
Balance Reserve for
Maintenance
(1,992) (1,992) Adjusts the beginning and ending fund balance for the Reserve for Maintenance based on anticipated fund activity.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
64,926 69,713 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Downtown Parking
Maintenance District Fund
62,934 62,934
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
192,216 192,216 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Endowment Care
Fund
192,216 192,216
Category
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
Assistance to Firefighter
Supplemental
32,745 32,745 Adjusts the revenue estimate and expenditure budget to account for the Assistance to Firefighter Supplemental
Grant.
Fire Operating Grant Trust Fund (178)
Downtown Parking Maintenance District Fund (025)
Endowment Care Fund (077)
540
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Assistance to Firefighter
Supplemental City Match
3,274 Reflects the carryover of funds for the required City match for the Assistance to Firefighter Supplemental Grant.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
3,274 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Fire Operating Grant
Trust Fund
36,019 36,019
Category
Source of
Funds
Use of
Funds Explanation
Public Works - Gas Tax 400,000 Increases the budget estimate for gas tax collections based upon revised activity projections. The California Local Government Finance Almanac provides revenue estimates to local jurisdictions.
Transfer to the Streets and
Highways Capital Fund
(524,479) Decreases the transfer from the Gas Tax Fund to the Streets and Highways Capital Fund to align with funding required for various Transportation capital projects.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(1,668,130) (743,651) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Gas Tax Fund (1,268,130) (1,268,130)
Category
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue 150,000 Increases revenues to reflect the total expected resources from the U.S. Department of Housing and Urban
Development in the form of Community Development Block
Grant and HOME Investment Partnerships Program (HOME)
funds. Additionally, this action increases the allocation amounts as outlined in the Annual Action Plan for FY
2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Fire Operating Grant Trust Fund (178) Cont'd.
Gas Tax Fund (121)
Housing and Urban Development Fund (562)
541
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DET AIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Other Revenue (205,000) Decreases revenues to reflect the total expected resources from the U.S. Department of Housing and Urban
Development in the form of program income. This action
decreases the allocation amounts as outlined in the Annual Action Plan for FY 2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Housing and Urban
Development - Total Salary
and Benefits
(107,373) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Housing and Urban
Development - Interfund
Services
(461) Decreases the allocation for interfund services based on the FY 2022/23 distribution of costs across City funds.
Housing and Urban
Development - Public Service
Agency
(74,250) Decreases the Public Service Agency allocation based on the anticipated decrease in program income to be received.
Housing and Urban
Development - CIP - Affordable
Housing Facilities
826,500 Establishes an appropriation for capital improvements for affordable housing facilities as outlined in the Annual Action Plan for FY 2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Housing and Urban
Development - Silicon Valley
Rebuilding Together
150,000 Establishes an appropriation for the Rebuilding Together program as outlined in the Annual Action Plan for FY
2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Housing and Urban
Development - NCIP
(1,000,000) Eliminates the appropriation for Neighborhood Conservation and Improvements consistent with the Annual Action Plan for FY 2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Housing and Urban Development Fund (562) Cont'd.
542
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Housing and Urban
Development - NCIP
(1,000,000) Eliminates the appropriation for Neighborhood Conservation and Improvements consistent with the Annual Action Plan for FY 2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Housing and Urban
Development - Affordable
Rental Housing
10,000 Increases the Affordable Rental Housing appropriation as outlined in the Annual Action Plan for FY 2022/23. These amounts are subject to change pending the City Council's approval of the Final Annual Action Plan on May 10, 2022.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(424,041) (283,457) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Housing and Urban
Development Fund
(479,041) (479,041)
Category
Source of
Funds
Use of
Funds Explanation
Housing Authority - Total
Salary and Benefits
12,030 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Housing Authority - Interest 19,000 Increases the interest earnings revenue estimate to reflect actual collection trends and interest rate environment.
Housing Authority - Interfund
Services
(78) Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
92,686 99,734 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Housing Authority
Fund
111,686 111,686
Housing and Urban Development Fund (562) Cont'd.
Housing Authority Fund (164)
543
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Housing Successor Agency -
Total Salary and Benefits
16,009 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Housing Successor Agency -
Interfund Services
(182) Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
753,613 737,786 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Housing Successor
Agency Fund
753,613 753,613
Category
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue (23,215) Decreases the Other Agencies revenue estimate to reflect the anticipated reimbursement from the County of Santa
Clara for the Senior Nutrition Program based on the
estimated activity level for FY 2022/23.
Parks and Recreation - Total
Salary and Benefits
(20,391) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents as well as the projected lower activity level.
Parks and Recreation -
Materials/Services/Supplies
(2,824) Increases the Materials/Services/Supplies budget to reflect various cost adjustments.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
97,153 97,153 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Parks and Recreation
Operating Grant Fund
73,938 73,938
Housing Successor Agency Fund (169)
Parks and Recreation Operating Grant Trust Fund (111)
544
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(313,038) (313,038) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Public, Educational
and Governmental Fee Fund
(313,038) (313,038)
Category
Source of
Funds
Use of
Funds Explanation
Public Works - SB 1 Revenue 100,000 Increases the revenue estimate for SB1 collections based upon updated information included in the California Local Government Finance Almanac.
Transfer to Streets and
Highways Capital Fund
400,000 Increases the transfer from the Road Repair and Accountability Act of 2017 SB1 Fund to the Streets and
Highways Capital Fund to provide additional funding required for various Transportation capital projects.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
275,529 (24,471) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Road Repair and
Accountability Act of 2017
SB1 Fund
375,529 375,529
Road Repair and Accountability Act of 2017 SB1 Fund (122) Public, Educational and Governmental Fee Fund (221)
545
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | SPECIAL REVENUE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Public Works - Other Fees for
Service Revenue
(531,500) Decreases the revenue estimate for traffic mitigation fees based on updated anticipated development activity.
Transfer to the Streets and
Highways Capital Fund
(965,000) Decreases the transfer to the Streets and Highways Capital Fund to align with funding required for various
Transportation capital projects.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(1,565,236) (1,131,736) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Traffic Mitigation Fund (2,096,736) (2,096,736) Total Special Revenue Funds 2,736,634 2,736,634
Traffic Mitigation Fund (123)
546
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Parks and Recreation -
Cemetery - Salary and
Benefits
(8,096) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Parks and Recreation -
Cemetery - Interfund Services
13,185 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
99,634 94,545 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Cemetery Fund 99,634 99,634
Category
Source of
Funds
Use of
Funds Explanation
Non-Departmental - Salary
and Benefits
(92,410) Decreases the salary and benefits category due to benefit adjustments.
Convention Center - Interfund
Services
37,673 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
27,216 81,953 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Convention Center
Enterprise Fund
27,216 27,216
Category
Source of
Funds
Use of
Funds Explanation
Electric Department - Low
Carbon Fuel Revenue
(779,976) Decreases the revenue estimate based on the current outlook.
Electric Department -
Greenhouse Gas
293,902 Increases the revenue estimate based on the current outlook.
Cemetery Fund (093)
Electric Operating Grant Trust Fund (191)
Convention Center Enterprise Fund (860)
547
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Electric Department -
Customer Service Charge
(606,665) Reflects a proportionate reduction resulting from the Customer Service Charge revenue reduction in the Electric Utility
Operating Fund.
Electric Department -
Materials/Services/Supplies -
Mandated Program C
osts
(10,833,161) Reflects a net reduction in mandated program costs including a $2.3 million reduction in Public Benefit programs due to the sales for
ecast reduction, $0.8 million reduction in
Low Carbon Fuel programs from market conditions, and a
$7.7 million reduction in Green House Gas programs, $7.4 million of which is now being transferred to the Electric Utility Fund to fund renewable power purchases under resource and production expenses and $0.3 million is transferred to the Parks and Recreation Capital Fund for the Parks Service Center Roof Project.
Electric Department -
Contribution In-Lieu
(30,333) Decreases the contribution in-lieu cost to align with the lower revenue estimates.
Electric Department - Total
Salary and Benefits
166,896 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contribut
ions to the Public Employees Retirement
System (PERS), the latest benefit costs, and actual
incumbents.
Electric Department - Interfund
Services
13,833 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' c
ompensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Transfer to Electric Utility
Capital Fund
1,600,082 Increases the transfer to the Electric Utility Capital Fund for the Clean Energy and Carbon Reduction CIP Project #2398 and the Electric
Vehicle (EV) Charging CIP Project #2441.
Transfer to Electric Utility
Operating Fund
7,410,351 Increases the transfer to the Electric Utility Operating Fund from Greenhouse Gas revenue to pay for renewable power
purchase under resour
ce and production expenses.
Transfer to Parks and
Recreation Capital Fund
300,000 Increases the transfer to the Parks and Recreation Capital Fund to fund solar panels as part of the Parks Service Center Roof capital pr
oject.
Electric Operating Grant Trust Fund (191) Cont'd.
548
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Transfer to Streets and
Highway Capital Fund
400,000 Increases the transfer to the Streets and Highway Capital Fund for the Pedestrian and Bicycle Enhancement Facilities capital project #1220.
Beginning and Ending Fund
Balance - Public Benefits
(640,637) (649,568) Adjusts the beginning and ending fund balances for Public Benefits based on anticipated fund activity.
Beginning and Ending Fund
Balance - Low Carbon Fuel
(1,017,603) (1,020,871) Adjusts the beginning and ending fund balances for Low Carbon Fuel based on anticipated fund activity.
Beginning and Ending Fund
Balance - Greenhouse Gas
2,474,423 2,366,215 Adjusts the beginning and ending fund balances for Greenhouse Gas based on anticipated fund activity.
Total Electric Operating
Grant Trust Fund
(276,556) (276,556)
Category
Source of
Funds
Use of
Funds Explanation
Electric Department -
Customer Service Charge
(21,286,502)
Electric Department - Other
Interest Income
(702,046)
Electric Department -
Wholesale and Other Fees for
Services
10,480,676
Electric Department - Other
Fees for Services
Interdepartmental Charges
(790,048)
Transfer In from Electric
Operating Grant Trust Fund
7,410,351
Decreases the revenue estimate due to a load forecast
change, which is 2.5% lower from the original budget due to temperature normalization and customer forecast updates.
Decreases interest and investment income estimate due to less cash on hand projected with increased CIP costs.
Net increase in revenue to reflect the following: decrease in Capacity Sales ($0.8 M) revenue; and increases to
Congestion Rights ($0.5 M), Wholesale Power ($10.2 M),
and Steam ($0.6 M) revenues.
Eliminates the traffic signal system maintenance revenue received as the Department of Public Works (DPW) will
complete this work within their DPW budget.
Increases the transfer from the Electric Operating Grant Trust Fund due to an increase in the Greenhouse Gas
Revenue forecast to pay for resources and production.
Electric Operating Grant Trust Fund (191) Cont'd.
Electric Utility Fund (091)
549
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FU ND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Electric Department - Total
Salary and Benefits
6,854,652 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents. Includes the reclassification of 5.0 positions and the addition of 16.0 positions added in reports to
council since the adoption of the FY 2021/22 and FY 22/23 Operating Budget: Report to Council (RTC) 21-768
approved June 22, 2021, 2.0 Electric Utility Electrician Technicians; RTC 21-871 approved September 28, 2021,
1.0 Principal Electric Utility Engineer, 1.0 Senior Electric Utility Engineer, 2.0 Service Coordinators, and 1.0 Senior Business Analyst; RTC 22-1710 approved January 25,
2022, 5.0 Electric Program Managers; and RTC 22-1704
approved March 22, 2022, 2.0 Senior Electric Utility
Engineers, 1.0 Senior Instrument and Control Technician, and 1.0 Electric and Water System Operator. Also includes a reduction to the salaries and benefits to reflect the shift of capital project management labor costs to the Electric Utility Capital Fund.
Electric Department -
Interfund Services
657,317 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Electric Department - Capital
Outlay
1,527,038 Increases funding to purchase two vehicles for the Transmission and Distribution crews for maintenance and troubleshooting and other items needed for the Operations Division. Funding is included for one 60 foot digger derrick, one 113 foot bucket truck, and tools and equipment for
relay testing and facility inspections to comply with
California Public Utilities Commission's General Order 165 and General Order 174 for a safe electric system.
Electric Department -
Contribution In-Lieu
(1,011,934) Reduces contribution in-lieu funding to the General Fund based on Revenue forecast reduction above.
Electric Department -
Resources and Production
39,850,641 Increases the budget for resources and production costs based on forecasted higher transportation costs, power
purchase agreements, fuel prices, and market purchases.
Electric Utility Fund (091) Cont'd.
550
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Transfer to General Fund 274,070 Net increase to the transfer to the General Fund for positions funded by SVP. This includes a decrease to the previously established tr
ansfer for 1.0 Assistant City Attorney added in
the City Attorney's Office and 1.0 Senior Management
Analyst and 1.0 Utility Services Technician in the Finance Department to support SVP based on updated personnel
costs and allocations. It also incorporates an increase for 1.0 Human Resources Technician in the Human Resources
Department, approved by Council in RTC 21-768 on June 22, 2021, and 1.0 Contracts Manager in the Finance Department approved by Council in RTC 21-871 on September 28, 2021.
Funding for these positions are provided through transfers in FY 2022/23 but will be incorporated into the Cost Allocation Plan in years after FY 2022/23.
Transfer to General
Government Capital Fund
(392,000) Decreases the transfer to the General Government Capital Fund to reflect the updated cost for capital projects
programmed in t
he FY 2022/23 proposed capital budget.
Transfer to Electric Utility
Capital Fund
17,740,297 Increases the transfer to the Electric Utility Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed
capital budget.
Transfer to Street Lights
Capital Fund
(2,908,545) Decreases the transfer to the Street Lights Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed
capital budget.
Ending Fund Balance -
Infrastructure Reserve
- (5,024,275) Adjusts the Infrastructure Reserve balances based on anticipated fund activity.
Beginning and Ending Fund
Balance - Operations and
Maintenance Reser
ve
(1,065,967) 9,658,621 Adjusts the Operations and Maintenance Reserve balances based on anticipated fund activity.
Beginning and Ending Fund
Balance - Pension Trust
Reserve
447,247 447,247 Adjusts the Pension Trust Reserve balances based on anticipated contributions.
Beginning and Ending Fund
Balance - Rate Stabilization
Reserve
- (2,128,650) Adjusts the Rate Stabilization Reserve balances based on anticipated fund activity.
Electric Utility Fund (091) Cont'd.
551
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
28,590,185 (42,460,583) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Electric Utility Fund 23,083,896 23,083,896
Category
Source of
Funds
Use of
Funds Explanation
Water & Sewer Utility
Department - Salary and
Benefits
(21,606) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (P
ERS), the latest benefit costs, and actual
incumbents.
Water & Sewer Utility
Department - Interfund
Services
(71,489) Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehic
le equipment and maintenance, fleet
purchases, and communications equipment).
Transfer to the General
Government Capital Fund
(46,000) Decreases the transfer to the General Government Capital Fund to reflect the updated cost for capital projects
programmed in the FY 2022/23 proposed capital budget.
Transfer to the Sewer Utility
Capital Fund
(27,705,761) Decreases the transfer to the Sewer Utility Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed capital budget. This primarily
reflects a
reduction in the transfer necessary to support the
S.J. - S.C. Regional Watewater Facility project.
Transfer to the Water Utility
Capital Fund
(500,000) Decreases the transfer to the Water Utility Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed capital budget.
Beginning and Ending Fund
Balance - Pension
Stabilization Reserve
42,635 42,635 Adjusts the Pension Trust Reserve balances based on anticipated contributions.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
2,926,180 31,271,036 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Sewer Utility Fund 2,968,815 2,968,815
Electric Utility Fund (091) Cont'd.
Sewer Utility Fund (094)
552
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Solid Waste - Refuse
Collection Charges
1,048,092 Increases the revenue estimate for refuse collection charges consistent with the FY 2021/22 Rate Study which was
updated to include projections for FY 2022/23. The increases are based on updated customer garbage rates that
incorporate increases necessary to cover cost of service for garbage, Clean Green, and recycling collection charges. This amount includes increases to cover costs associated with SB 1383 requirements.
Solid Waste - Landfill
Disposal Fee
(28,000) Decreases the revenue estimate for landfill disposal fee based on estimated level of activity. The AB 939
implementation fee is applied to every ton disposed in a landfill. As the City has implemented mixed waste
processing to divert organics from the landfill, there is anticipated to be less materials to dispose.
Solid Waste - Hazardous
Household Waste Charges
(137,000) Decreases the Hazardous Household Waste (HHW) charges revenue estimate as the monthly HHW charge was
eliminated in FY 2021/22. The HHW program is funded by a combination of the HHW component of the AB 939 tip fee
and garbage cart/bin rates.
Solid Waste - SB 1383
Compliance Fee
308,000 Increases the revenue estimate for the SB 1383 Compliance Fee revenue charged to NEF Haulers to fund SB 1383
requirements. This fee was approved by Council in report to council 21-1138 on December 7, 2021.
Transfer from General Fund 1,764 Increases the transfer from the General Fund to subsidize the rate assistance program to align with anticipated number of participants.
Solid Waste - Salary and
Benefits
(7,019) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Solid Waste - Interfund
Services
(7,536) Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Solid Waste Fund (096)
553
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUN D | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Solid Waste - Mandated
Program Costs
620,000 Increases mandated program costs to account for the SB 1383 requirement for jurisdictions to implement a recycled organics procurement and edible food recovery program
which began on January 1, 2022. Funding is provided for electricity purchase and contributions to a countywide edible food recovery program and is funded through the solid waste rates and the Non-Exclusive Franchise (NEF)-Hauler
Compliance Fee. A budget of $20,000 is budgeted to
complete route audit of organics for NEF Haulers.
Solid Waste - Contractual
Services
10,000 Increases contractual services funding for the FY 22/23 Solid Waste Rate Assistance program.
Solid Waste - Contractual
Services
(19,600) Decreases contractual services funding for the Recyclist subscription program tracker maintenance fee as staff
developed alternative methods to track SB 1383 internally.
Solid Waste - Garbage
Collection, Disposal and
Recycling
1,414,214 Increases the budget for residential and commercial garbage collection and disposal services based on increases to
various agreements: MTWS (garbage, yard waste, Cleanup
Campaign collection services), GWR (mixed waste
processing/processing of residential recyclables), Recology (collection of residential recycling), and BFI/Republic (landfill disposal and yard waste composting) and adjustments to
the estimated levels of activity.
Transfer to Solid Waste
Capital Fund
43,000 Increases the transfer to the Solid Waste Capital Fund to add funding for the Landfill Post-Closure Maintenance project expenses and the Landfill Corrective Action Costs.
Transfer to General
Government Capital Fund
(21,500) Decreases the transfer to the General Government Capital Fund to reflect the updated cost for capital projects
programmed in the FY 2022/23 proposed capital budget.
Beginning and Ending Fund
Balance - Pension Trust
Reserve
20,902 (22,097) Adjusts the Pension Trust Reserve balances based on anticipated contributions.
Beginning and Ending Fund
Balance - Rate Stabilization
Reserve
(538,871) (1,323,410) Adjusts the Rate Stabilization Reserve balances based on anticipated fund activity.
Solid Waste Fund (096) Cont'd.
554
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
11,165 - Adjusts the beginning fund balance based on anticipated fund activity.
Total Solid Waste Fund 686,052 686,052
Category
Source of
Funds
Use of
Funds Explanation
Water & Sewer Utility
Department - Salary and
Benefits
(28,190) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Water & Sewer Utility
Department - Interfund
Services
2,255 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Transfer to the Recycled
Water Utility Capital Fund
(50,000) Decreases the transfer to the Water Utility Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed capital budget.
Beginning and Ending Fund
Balance - Pension
Stabilization Reserve
7,475 7,475 Adjusts the Pension Trust Reserve balances based on anticipated contributions.
Beginning and Ending Fund
Balance - Rate Stabilization
Reserve
1,201,628 Adjusts the Rate Stabilization Reserve balances based on anticipated fund activity.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
950,518 (175,175) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Water Recycling Fund 957,993 957,993 Solid Waste Fund (096) Cont'd.
Water Recycling Fund (097)
555
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | ENTERPRISE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Water & Sewer Utility
Department - Salary and
Benefits
(201,358) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contribut
ions to the Public Employees Retirement
System (PERS), the latest benefit costs, and actual
incumbents.
Water & Sewer Utility
Department - Interfund
Services
102,741 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' c
ompensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Transfer to the Electric Utility
Capital Fund
120,000 Establishes a transfer to the Electric Utliity Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed
capital budget.
Transfer to the General
Government Capital Fund
(39,500) Decreases the transfer to the General Government Capital Fund to reflect the updated cost for capital projects
programmed in t
he FY 2022/23 proposed capital budget.
Transfer to the Water Utility
Capital Fund
(3,860,000) Decreases the transfer to the Water Utility Capital Fund to reflect the updated cost for capital projects programmed in the FY 2022/23 proposed
capital budget.
Beginning and Ending Fund
Balance - Pension
Stabilizati
on Reserve
149,732 149,732 Adjusts the Pension Trust Reserve balances based on anticipated contributions.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(363,615) 3,514,502 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Water Utility Fund (213,883) (213,883)
Total Enterprise Funds 27,333,167 27,333,167
Water Utility Fund (092)
556
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | INTERNAL SERVICE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Other Fees for Services 222,374 Increases the other fees for services revenue estimate to reflect the updated payments from other funds for
communication
acquisition costs citywide.
Capital Outlay 222,374 Increases the capital outlay budget to reflect updated radio replacement costs citywide.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
9,620 9,620 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Communication
Acquisitions Fund
231,994 231,994
Category
Source of
Funds
Use of
Funds Explanation
Public Works -
Interdepartmental Services
225,726 Increases the charges to other funds due to higher fuel and interfund services costs.
Public Works - Salary and
Benefits
(10,450) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contribut
ions to the Public Employees Retirement
System (PERS), the latest benefit costs, and actual
incumbents.
Public Works -
Materials/Services/Supplies
215,000 Increases the materials/services/supplies budget to reflect anticipated higher fuel costs, of which $130,000 of the increase wil
l be funded by higher interdepartmental charges
while $85,000 of the increase will be funded from the ending fund balance.
Public Works - Interfund
Services
27,071 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' c
ompensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
417,133 411,238 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Fleet Operations
Fund
642,859 642,859
Communication Acquisitions Fund (048)
Fleet Operations Fund (053)
557
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | INTERNAL SERVICE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Information Technology - Other
Fees For Services
187,211 Increases charges to other funds based on the projected Information Technology Services costs.
Information Technology -
Interfund Services
7,615 Reflects updated costs for interfund services (Information Technology Department services, special liability fund, workers' compensation, Public Works capital project
management, vehicle equipment and maintenance, fleet
purchases, and communications equipment).
Information Technology -
Materials/Services/Supplies
598,675 Increases the Materials/Services/Supplies budget to reflect various cost adjustments.
Information Technology -
Capital Outlay
50,000 Establishes a Capital Outlay budget to reflect funding for computer replacement costs.
Information Technology -
Salary and Benefits
29,596 Increases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and actual
incumbents.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
853,872 355,197 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Information
Technology Services Fund
1,041,083 1,041,083
Category
Source of
Funds
Use of
Funds Explanation
Public Works -
Interdepartmental Services -
CIP
(172,551) Decreases the capital fund allocation charges to align with the decrease in staffing and other general expenses.
Public Works - Salary and
Benefits
(186,749) Decreases personnel costs to reflect updated salary and benefit costs based on negotiated salary agreements,
required contributions to the Public Employees Retirement System (PERS), the latest benefit costs, and budgeted
positions.
Public Works - Interfund
Services
14,198 Reflects updated costs for interfund services (special liability fund and workers' compensation).
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(323) (323) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Public Works Capital
Projects Management Fund
(172,874) (172,874)
Information Technology Services Fund (045)
Public Works Capital Projects Management Fund (044)
558
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | INTERNAL SERVICE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Other Fees for Services 1,623,710 Increases the charges to other funds to cover the higher insurance premium costs.
Special Liability - Insurance
Premiums
1,623,710 Increases the budget for insurance premiums based on the latest cost estimates.
Reserve for Future Claims 2,460,570 2,460,570 Increases the Reserve for Claims based on the FY 2021/22 estimate.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
347,804 347,804 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Special Liability
Insurance Fund
4,432,084 4,432,084
Category
Source of
Funds
Use of
Funds Explanation
Other Fees for Services (150,000) Decreases the charges to other funds as there is sufficient fund balance to cover the projected costs in FY 2022/23.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
357,791 207,791 Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Unemployment
Insurance Fund
207,791 207,791
Category
Source of
Funds
Use of
Funds Explanation
Public Works - Other Fees for
Services
140,261 Reflects the higher charges to other funds based on the projected vehicle replacement schedule.
Capital Outlay 230,000 Increases the Capital Outlay budget in the amount of $230,000 for the replacement of an aerial bucket truck for the Public Works Streets Traffic Division.
Equipment Replacement
Reserve
737,883 737,883 Increases the Equipment Replacement Reserve based on the FY 2021/22 estimate.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(563,336) (653,075) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Vehicle Replacement
Fund
314,808 314,808
Special Liability Insurance Fund (082)
Unemployment Insurance Fund (087)
Vehicle Replacement Fund (050)
559
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | INTERNAL SERVICE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Workers' Compensation -
Insurance Premiums
254,000 Increases the charges to other funds to cover the higher insurance premium costs.
Workers' Compensation -
Reserve for Claims
91,044 91,044 Increases the budget for insurance premiums based on the latest cost estimates.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
1,977,968 1,723,968 Increases the Reserve for Claims based on the FY 2021/22 estimate.
Total Workers'
Compensation Fund
2,069,012 2,069,012
Total Internal Service Funds 8,766,757 8,766,757
Workers' Compensation Fund (081)
560
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DETAIL
BY FUND | DEBT SERVICE FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Beginning and Ending Fund
Balance - Reserve for Debt
S ervic e
1,830,945 1,830,945 Adjusts the Reserve for Debt Service beginning and ending fund balances based on FY 21/22 Estimate.
Total Electric Utility Debt
Service Fund
1,830,945 1,830,945
Category
Source of
Funds
Use of
Funds Explanation
Interest (1,000) Decreases the interest estimate based on anticipated fund activ ity.
Debt Service (100) Adjusts the debt service budget based on anticipated debt payment.
Administrative Costs (900) Adjusts the debt service budget based on anticipated administrative costs associated with debt payment.
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(4,139) (4,139) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Public Facilities
Finance Corporation Fund
(5,139) (5,139)
Category
Source of
Funds
Use of
Funds Explanation
Beginning and Ending Fund
Balance - Reserve for Debt
S ervic e
252,584 252,584 Adjusts the beginning and ending fund balances for the Debt Reserve based on anticipated fund activity.
Total Sewer Utility Debt
Service Fund
252,584 252,584
Total
Debt Service Funds 2,078,390 2,078,390
Electric Utility Debt Service Fund (491)
Public Facilities Finance Corporation Fund (431)
Sewer Utility Debt Service Fund (494)
561
FY 202 2/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | APPENDICES FY 2022/23 OPERATING BUDGET AMENDMENTS DE TAIL
BY FUND | OTHER AGENCY FUNDS
Category
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning Fund
Balance/Unrestricted Ending
Fund Balance
(3,326) (3,326) Adjusts the beginning and ending fund balances based on anticipated fund activity.
Total Sports and Open
Space Authority Fund
(3,326) (3,326)
Total
Other Agency Funds (3,326) (3,326)
Sports and Open Space Authority Fund (801)
562
California Society of
Municipal Finance Officers
Certificate of Award
Operating Budget Excellence Award
Fiscal Years 2021-2022 & 2022-2023
Presented to the
City of Santa Clara
For meeting the criteria established to achieve the CSMFO Excellence Award in Budgeting.
February 28, 2022
Marcus Pimentel Michael Manno, Chair
CSMFO President Recognition Committee
Dedicated Excellence in Municipal Financial Reporting
563
563
Finance Department
City of Santa Clara, California
January 03, 2022
The Government Finance Officers Association
of the United States and Canada
The Certificate of Recognition for Budget Preparation is presented by the Government Finance Officers Association to those individuals who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. The Distinguished Budget Presentation Award, which is the highest award in governmental budgeting, is presented to those government units whose budgets are judged to adhere to program standards
presents this
CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION
to
Date:
Executive Director
564
®
PRESENTED TO
City of Santa Clara
California
For the Biennium Beginning
July 01, 2021
Executive Director
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
565
~P-~
This page is intentionally left blank.
566
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Administrative Facilities
Funded Projects
6138 - Repairs-Modifications to City Buildings* 285
6139 - Repair to Historic Buildings* 286
6140 - Triton Museum Repair and Modifications* 287
6158 - Stationary Standby Generators* 288
6558 - Morse Mansion Maintenance & Repair* 289
TEMP24 - New Project - Replacement SCBA Filling* 290
Administrative Facilities
Unfunded/Partially Unfunded Projects
4070 - Training Tower Stair Repair 291
6123 - Public Building Parking Lot Improvements 291
6137 - Hazardous Material Management for City Properties* 291 6138 - Repairs-Modifications to City Buildings* 291
6139 - Repair to Historic Buildings* 292
6140 - Triton Museum Repair and Modifications* 292
6148 - City Hall HVAC Rehabilitation Project 292
6158 - Stationary Standby Generators* 292
6184 - ADA Transition Plan Implementation 293
6185 - Fire Stations 1, 7, 9 and Admin Building Renovation Study 293 6186 - Fire Station 5 Replacement 293
6558 - Morse Mansion Maintenance & Repair* 294
TEMP20 - New Project - Seismic Evaluation of EOC and Fire Station #2 294 TEMP24 - New Project - Replacement SCBA Filling Stations* 294 TEMP28 - New Project - Fire Station Security Upgrades 294 TEMP35 - Fire Station Renovations 295
Community Facilities
Funded Projects
TEMP16 - Central Park Master Plan - Aquatic Center Planning & Design* 307 TEMP18 - Parks Service Center Roof* 308
TEMP6 - Central Park Library - Concrete Sidewalk Replacement 309 Community Facilities
Unfunded/Partially Unfunded Projects
3622 - Repurchase Cemetery Property 310
5051 - Library Materials Sorter Upgrade 310
TEMP13 - Aged Infrastructure at Critical/Poor Buildings 310 TEMP15 - Parks & Recreation Master Plan 311
TEMP16 - Central Park Master Plan - Aquatic Center Planning & Design* 311 TEMP17 - Facility Condition Assessment Update Project 312 TEMP18 - Parks Service Center Roof* 312
TEMP19 - Senior Center HVAC System Replacement Phase I 312 3192 - Central Park Master Plan - Aquatic Center, Community Recreation Center and Gymnasium 310
567
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Community Facilities
Unfunded/Partially Unfunded Projects
TEMP7 - C
entral Library - Replacement of Lighting Controls 313
TEMP8 - Library Facilities Master Plan 313
TEMP9 - Library Space Utilization Study 313
Convention Center
Funded Projects
8101 - Santa Clara Convention Center Condition Assessment Repair 323 Convention Center
Unfunded/Partially Unfunded Projects
8101 - Santa Clara Convention Center Condition Assessment Repair 324 Electric Utility
Funded Projects
2004 - Fiber Development, Design, and Expansion 337
2005 - New Business Estimate Work 338
2006 - Transmission and Distribution Capital Maintenance and Betterments 339 2010 - Electric Yard Buildings and Grounds 340
2119 - Generation Capital Maintenance and Betterments 341 2124 - Transmission System Reinforcements 342
2127 - Major Engine Overhaul and Repair 343
2395 - Operations and Planning Technology 344
2398 - Clean Energy and Carbon Reduction 345
2410 - System Capacity Expansion 346
2418 - Esperanca Substation 347
2424 - Substation Physical Security Improvements 348
2430 - North Receiving Station (NRS) 230kV Spare Transformer 349 2431 - Homestead Substation Rebuild 350
2434 - Replace Balance of Plant Control System (DCS) 351 2437 - Valve Replacement and Repair 352
2438 - Underground/Above Ground Tank Replacement and Maintenance 353 2441 - Electric Vehicle (EV) Charging 354
2444 - Northwest Loop Capacity Upgrade 355
2445 - NRS Breaker 382 Addition 356
2447 - Substation Control and Communication System Replacement 357 2448 - Stender Way Junction Substation 358
2449 - Memorex Junction Substation 359
2450 - Martin Avenue Junction Substation 360
2451 - Freedom Circle Junction Substation 361
2451 - 60KV Breaker Upgrades 362
2453 - KRS Rebuild and Replacement 363
2454 - NRS Transformer Replacement 364
568
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Electric Utility
Funded Projects
2455 - NRS-KRS 115kV Line 365
2456 - SRS Rebuild and Replacement 366
2871 - Miscellaneous Street Lighting 367
2875 - Great America Street Light Replacement Project 368 TEMP29 - Walsh-Uranium 60kV Reconductor 369
TEMP30 - Reconfigure Northwest & Center Loops 370
TEMP31 - Grizzly Tap Line Repairs 371
TEMP32 - Battery Energy Storage System 372
Other Community Projects
Funded Projects
1199 - PW Capital Projects Management - Streets and Highways 379 1899 - PW Capital Projects Management - Storm Drain 379 1979 - PW Capital Projects Management - Sewer 379
3199 - PW Capital Projects Management - Parks & Recreation 379 3699 - PW Capital Projects Management - Cemetery 379
4099 - PW Capital Projects Management - Fire 379
4511 - Related General Admin Project 380
4512 - Related Permit Work Project 381
4513 - Other Development Project Services 382
4610 - Tasman East Administration 383
5099 - PW Capital Projects Management - Library 379
6199 - PW Capital Projects Management - Public Buildings 379 TEMP33 - Tasman East Developer Reimbursement 384
TEMP34 - Patrick Henry Drive Administration 385
Parks and Trails
Funded Projects
3132 - Community Park North - Phase I 400
3136 - Westwood Oaks Park Playground Rehabilitation 401 3181 - Park Impact Fees (Quimby and MFA) Monitoring Project 402 TEMP36 - Quimby Developer Reimbursement 403
Parks and Trails
Unfunded/Partially Unfunded Projects
3001 - Park Improvements 404
3131 - Earl Michael Park Playground Rehabilitation 404
3190 - Mary Gomez Park Playground Rehabilitation 404
3195 - Henry Schmidt Park Playground Rehabilitation 405 TEMP14 - Aged Infrastructure at Critical/Poor Parks 405 TEMP26 - Parkland Acquisition 405
569
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Sewer Utility
Funded Projects
1908 - S.J.-S.C. Regional Wastewater Facility 413
1909 - Sanitary Sewer Capacity Improvements 414
1911 - Sanitary Sewer System Condition Assessment 415
1912 - Sanitary Sewer System Improvements 416
1919 - Sanitary Sewer Hydraulic Modeling As Needed Support 417 1920 - Sanitary Sewer Master Plan Update 418
Solid Waste
Funded Projects
6109 - Sanitary Landfill Development - Post Closure 424 Storm Drain
Funded Projects
1811 - Storm Drain Pump Station Facility Maintenance & Repair* 433 1838 - SDPS Motor and Control Maintenance, Repair, and Replacement* 434 1839 - Urban Runoff Pollution Prevention Program 435
1844 - Storm Drain Slide Gate Rehabilitation* 436
Storm Drain
Unfunded/Partially Unfunded Projects
1811 - Storm Drain Pump Station Facility Maintenance & Repair* 437 1831 - Storm Drain Repairs and Maintenance 437
1834 - Storm Drain System Improvements 437
1835 - Storm Drain Pump Station Outfall Reconstruction Program 437 1837 - Storm Water Retention Basin Remediation 438
1838 - SDPS Motor and Control Maintenance, Repair, and Replacement* 438 1843 - Lafayette St. Underpass at Subway Pump Station 438 1844 - Storm Drain Slide Gate Rehabilitation* 439
Technology and Equipment
Funded Projects
4084 - Protective Equipment Replacement* 450
4089 - Defibrillator/Monitor Replacement* 451
6103 - Utility Management Information System (UMIS) Enhancements 452 6501 - FHRMS Update Project* 453
6534 - GIS Enterprise System (Geospatial Information System) 454 Technology and Equipment
Unfunded/Partially Unfunded Projects
4084 - Protective Equipment Replacement* 455
570
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Technology and Equipment
Unfunded/Partially Unfunded Projects
4089 - Defibril
lator/Monitor Replacement* 455
6501 - FHRMS Update Project* 455
6514 - Consolidate and Upgrade Servers 455
6532 - Intranet Collaboration Suite Implementation 456
6550 - Cyber Security Risk Mitigation 456
TEMP21 - Knox Vault Replacements 456
TEMP23 - Replacement Aerial Truck Apparatus 456
TEMP25 - Thermal Imaging Camera Replacement 457
Transportation
Funded Projects
1203 - Annual Creek Trail Rehabilitation Program* 470
1211 - Neighborhood Traffic Calming 471
1212 - LED Traffic Signal & Safety Light Replacements 472 1219 - Traffic Signal Enhancements 473
1220 - Pedestrian and Bicycle Enhancement Facilities 474 1225 - Santa Clara VTA - Congestion Management Program 475 1226 - Uncontrolled Crosswalks Improvements Project 476 1232 - Traffic Signal Interconnect Upgrade 477
1234 - Transportation Modeling Update* 478
1235 - Annual Street Maintenance and Rehabilitation Program* 479 1246 - Bassett and Laurelwood Bicycle Lanes 480
1250 - Annual Curb Ramp Installation* 481
1256 - Traffic Engineering Consultant Support* 482
1258 - Multimodal Improvement Plan Phase 2 Projects 483 1259 - Monroe - Los Padres Traffic Signal Modification 484 1266 - El Camino Real Bike Lane Project 485
1273 - Street Tree Services* 486
1325 - Bridge Maintenance Program* 487
1376 - Safe Routes to School* 488
1382 - Sidewalk, Curb and Gutter Repair* 489
TEMP4 - Bicycle Plan Implementation Studies 490
TEMP5 - Traffic Impact Fee Nexus Study Update 491
Transportation
Unfunded/Partially Unfunded Projects
1203 - Annual Creek Trail Rehabilitation Program* 492
1230 - Public Right-of--Way Landscaping Improvement 492 1234 - Transportation Modeling Update* 492
1235 - Annual Street Maintenance and Rehabilitation Program* 493 1237 - MCP/GAP Intersection Improvement Project 493
571
FY 20 22/23 AND FY 2023/ 2 4 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY THEME
Project Number and Title Page
Transportation
Unfunded/Partially Unfunded Projects
1250 - Annual Curb Ramp Installation* 493
1256 - Traffic Engineering Consultant Support* 493
1268 - Vision Zero Plan 494
1269 - Bicycle Route Wayfinding - Phase I 494
1270 - Public Alley Pavement Maintenance and Rehabilitation 494 1273 - Street Tree Services* 495
1325 - Bridge Maintenance Program* 495
1376 - Safe Routes to School* 495
1382 - Sidewalk, Curb and Gutter Repair* 496
TEMP1 - Public Right of Way Standards Update 496
TEMP2 - Irrigation Controller Upgrades 496
Water and Recycled Water Utilities
Funded Projects
7005 - Building and Grounds 504
7054 - Distribution System Replacement/Restoration 505
7057 - Asset Management Program 506
7058 - SCADA Improvements 507
7059 - New and Replacement Wells 508
7505 - Recycled Water System Mains and Services 509
*Projects are only partially funded
572
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Electric Utility
Funded Projects
2004 - Fiber Dev
elopment, Design, and Expansion 337
2005 - New Business Estimate Work 338
2006 - Transmission and Distribution Capital Maintenance and Betterments 339 2010 - Electric Yard Buildings and Grounds 340
2119 - Generation Capital Maintenance and Betterments 341 2124 - Transmission System Reinforcements 342
2127 - Major Engine Overhaul and Repair 343
2395 - Operations and Planning Technology 344
2398 - Clean Energy and Carbon Reduction 345
2410 - System Capacity Expansion 346
2418 - Esperanca Substation 347
2424 - Substation Physical Security Improvements 348
2430 - North Receiving Station (NRS) 230kV Spare Transformer 349 2431 - Homestead Substation Rebuild 350
2434 - Replace Balance of Plant Control System (DCS) 351 2437 - Valve Replacement and Repair 352
2438 - Underground/Above Ground Tank Replacement and Maintenance 353 2441 - Electric Vehicle (EV) Charging 354
2444 - Northwest Loop Capacity Upgrade 355
2445 - NRS Breaker 392 Addition 356
2447 - Substation Control and Communication System Replacement 357 2448 - Stender Way Junction Substation 358
2449 - Memorex Junction Substation 359
2450 - Martin Avenue Junction Substation 360
2451 - Freedom Circle Junction Substation 361
2452 - 60KV Breaker Upgrades 362
2453 - KRS Rebuild and Replacement 363
2454 - NRS Transformer Replacement 364
2455 - NRS-KRS 115kV Line 365
2456 - SRS Rebuild and Replacement 366
2871 - Miscellaneous Street Lighting 367
2875 - Great America Street Light Replacement Project 368 TEMP29 - Walsh-Uranium 60kV Reconductor 369
TEMP30 - Reconfigure Northwest & Center Loops 370
TEMP31 - Grizzly Tap Line Repairs 371
TEMP32 - Battery Energy Storage System 372
Finance Department
Funded Projects
6103 - Utility Management Information System (UMIS) Enhancements 452 6501 - FHRMS Update Project* 453
573
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Finance Department
Unfunded/Partially Unfunded Projects
6501 - FHRMS U
pdate Project* 455
Fire Department
Funded Projects
4084 - Protective Equipment Replacement* 450
4089 - Defibrillator/Monitor Replacement* 451
4099 - PW Capital Projects Management - Fire 379
TEMP24 - New Project - Replacement SCBA Filling Stations* 290 Fire Department
Unfunded/Partially Unfunded Projects
4070 - Training Tower Stair Repair 291
6185 - Fire Stations 1, 7, 9 and Admin Building Renovation Study 293 6186 - Fire Station 5 Replacement 293
TEMP20 - New Project - Seismic Evaluation of EOC and Fire Station #2 294 TEMP24 - New Project - Replacement SCBA Filling Stations* 294 TEMP28 - New Project - Fire Station Security Upgrades 294 TEMP35 - Fire Station Renovations 295
4084 - Protective Equipment Replacement* 455
4089 - Defibrillator/Monitor Replacement* 455
TEMP21 - Knox Vault Replacements 456
TEMP23 - Replacement Aerial Truck Apparatus 456
TEMP25 - Thermal Imaging Camera Replacement 457
Information Technology Department
Funded Projects
6534 - GIS Enterprise System (Geospatial Information System) 454 Information Technology Department
Unfunded/Partially Unfunded Projects
6514 - Consolidate and Upgrade Servers 455
6532 - Intranet Collaboration Suite Implementation 456
6550 - Cyber Security Risk Mitigation 456
Library Department
Funded Projects
5099 - PW Capital Projects Management - Library 379
TEMP6 - Central Park Library - Concrete Sidewalk Replacement 309
574
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Library Department
Unfunded/Partially Unfunded Projects
5051 - Library Materials Sorter Upgrade Northside Branch 310 TEMP7 - Central Library - Replacement of Lighting Controls 313 TEMP8 - Library Facilities Master Plan 313
TEMP9 - Library Space Utilization Study 313
Non-Departmental
Funded Projects
4511 - Related General Admin Project 380
4512 - Related Permit Work Project 381
4513 - Other Development Project Services 382
8101 - Santa Clara Convention Center Condition Assessment Repair* 323 Non-Departmental
Unfunded/Partially Unfunded Projects
8101 - Santa Clara Convention Center Condition Assessment Repair* 324 Parks and Recreation Department
Funded Projects
3132 - Community Park North - Phase I 400
3136 - Westwood Oaks Park Playground Rehabilitation 401 3181 - Park Impact Fees (Quimby, MFA, Developer) Monitoring Project 402 3199 - PW Capital Projects Management - Parks & Recreation 379 3699 - PW CIP Management Services 379
TEMP16 - Central Park Master Plan- Aquatic Center Planning & Design* 307 TEMP18 - Parks Service Center Roof* 308
TEMP36 - Quimby Developer Reimbursement 309
Parks and Recreation Department
Unfunded/Partially Unfunded Projects
3192 - Central Park Master Plan - Aquatic Center, Community Recreation Center and Gymnasium
310
3622 - Repurchase Cemetery Property 310
TEMP13 - Aged Infrastructure at Critical/Poor Buildings 310 TEMP15 - Parks & Recreation Master Plan 311
TEMP16 - Central Park Master Plan- Aquatic Center Planning & Design* 311 TEMP17 - Facility Condition Assessment Update Project 312 TEMP18 - Parks Service Center Roof* 312
575
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Parks & Recreation Department
Unfunded/Partially Unfunded Projects
TEMP19 - Senior Center HVAC System Replacement Phase I 312 3001 - Park Improvements 404
3131 - Earl Carmichael Park Playground Rehabilitation 404 3190 - Mary Gomez Park Playground Rehabilitation 404
3195 - Henry Schmidt Park Playground Rehabilitation 405 TEMP14 - Aged Infrastructure at Critical/Poor Parks 405 TEMP26 - Parkland Acquisition 405
Department of Public Works
Funded Projects
1199 - PW Capital Projects Management - Streets and Highways 379 1203 - Annual Creek Trail Rehabilitation Program* 470
1211 - Neighborhood Traffic Calming 471
1212 - LED Traffic Signal & Safety Light Replacements 472 1219 - Traffic Signal Enhancements 473
1220 - Pedestrian and Bicycle Enhancement Facilities 474 1225 - Santa Clara VTA - Congestion Management Program 475 1226 - Uncontrolled Crosswalks Improvements Project* 476 1232 - Traffic Signal Interconnect Upgrade 477
1234 - Transportation Modeling Update* 478
1235 - Annual Street Maintenance and Rehabilitation Program* 479 1246 - Bassett and Laurelwood Bicycle Lanes 480
1250 - Annual Curb Ramp Installation* 481
1256 - Traffic Engineering Consultant Support* 482
1258 - Multimodal Improvement Plan Phase 2 Projects 483 1259 - Monroe - Los Padres Traffic Signal Modification 484 1266 - El Camino Real Bike Lane Project* 485
1273 - Street Tree Services* 486
1325 - Bridge Maintenance Program* 487
1376 - Safe Routes to School* 488
1382 - Sidewalk, Curb and Gutter Repair* 489
1811 - Storm Drain Pump Station Facility Maintenance & Repair* 433 1838 - SDPS Motor and Control Maintenance, Repair, and Replacement* 434 1839 - Urban Runoff Pollution Prevention Program 435
1844 - Storm Drain Slide Gate Rehabilitation* 436
1899 - PW Capital Projects Management - Storm Drain 379 1909 - Sanitary Sewer Capacity Improvements 414
576
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Department of Public Works
Funded Projects
1919 - Sanitary Sewer Hydraulic Modeling As Needed Support 417 1920 - Sanitary Sewer Master Plan Update 418
4610 - Tasman East Administration 383
6109 - Sanitary Landfill Development - Post Closure 424 6138 - Repairs-Modifications to City Buildings* 285
6139 - Repair to Historic Buildings* 286
6140 - Triton Museum Repair and Modifications* 287
6158 - Stationary Standby Generators* 288
6199 - PW Capital Projects Management - Public Buildings 379 6558 - Morse Mansion Maintenance & Repair* 289
TEMP33 - Tasman East Developer Reimbursement 385
TEMP34 - Patrick Henry Drive Administration 384
TEMP4 - Bicycle Plan Implementation Studies 490
TEMP5 - Traffic Impact Fee Nexus Study Update 491
Department of Public Works
Unfunded/Partially Unfunded Projects
6054 - Street Corporation Yard Renovation
6123 - Public Building Parking Lot Improvements 291
6137 - Hazardous Material Management for City Properties 291 6138 - Repairs-Modifications to City Buildings* 291
6139 - Repair to Historic Buildings* 292
6140 - Triton Museum Repair and Modifications* 292
6148 - City Hall HVAC Rehabilitation Project 292
6158 - Stationary Standby Generators* 292
6184 - ADA Transition Plan Implementation 293
6558 - Morse Mansion Maintenance & Repair* 294
1811 - Storm Drain Pump Station Facility Maintenance & Repair* 437 1831 - Storm Drain Repairs and Maintenance 437
1834 - Storm Drain System Improvements 437
1835 - Storm Drain Pump Station Outfall Reconstruction Program 437 1837 - Storm Water Retention Basin Remediation 438
1838 - SDPS Motor and Control Maintenance, Repair, and Replacement* 438 1843 - Lafayette St. Underpass at Subway Pump Station 438 1844 - Storm Drain Slide Gate Rehabilitation* 439
577
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | PROJECT INDEX PROJECT INDEX | PROJECT INDEX BY DEPARTMENT
Project Number and Title Page
Public Works
Unfunded Projects/Partially Unfunded Projects
1203 - Annual C
reek Trail Rehabilitation Program* 492
1230 - Public Right-of-Way Landscaping Improvement 492
1234 - Transportation Modeling Update* 492
1235 - Annual Street Maintenance and Rehabilitation Program* 493 1237 - MCB/GAP Intersection Improvement Project 493
1250 - Annual Curb Ramp Installation* 493
1256 - Traffic Engineering Consultant Support* 493
1268 - Vision Zero Plan 494
1269 - Bicycle Route Wayfinding - Phase I 494
1270 - Public Alley Pavement Maintenance and Rehabilitation 494 1273 - Street Tree Services* 495
1325 - Bridge Maintenance Program* 495
1376 - Safe Routes to School* 495
1382 - Sidewalk, Curb and Gutter Repair* 496
TEMP1 - Public Right of Way Standards Update 496
TEMP2 - Irrigation Controller Upgrades 496
Water & Sewer Utilities Department
Funded Projects
1908 - S.J.-S.C. Regional Wastewater Facility 413
1911 - Sanitary Sewer System Condition Assessment 415
1912 - Sanitary Sewer System Improvements 416
1979 - PW Capital Projects Management - Sewer 379
7005 - Buildings and Grounds 504
7054 - Distribution System Replacement/Restoration 505
7057 - Asset Management Program 506
7058 - SCADA Improvements 507
7059 - New and Replacement Wells 508
7505 - Recycled Water System Mains and Services 509
*Project is only partially funded
578
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 CAPITAL IMPROVEMENT PROGRAM BUDGET CARRYOVER OF FY 2021/22 CAPITAL FUNDS TO FY 2022/23
Cemetery Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 233,980 - 3628 Sarah E. Fox Memorial Mausoleum Repairs - 233,980 Cemetery Capital Fund Total 233,980 233,980 Convention Center Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 2,622,854 - 8101 Santa Clara Convention Center Condition Assessment Repairs - 2,622,854 Convention Center Capital Fund Total 2,622,854 2,622,854 Electric Utility Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 75,320,212 - 2452 60KV Breaker Upgrades - 1,454, 901 2457 Bowers Avenue Junction - 328,895 2407 Bucks Creek Relicensing - 160,806 2398 Clean Energy and Carbon Reduction - 2,592, 346 2435 DOT Gas Pipeline Upgrades and Repairs - 1,164, 421 2441 Electric Vehicle (EV) Charging - 745,547 2010 Electric Yard Buildings and Grounds - 1,257, 512 2418 Esperanca Substation / Developer Contributions 579,150 1,515, 089 2004 Fiber Development, Design, and Expansion / Developer Contributions 294,160 226,144 2451 Freedom Circle Junction Substation / Developer Contributions 1,881,785 3,056, 307 2119 Generation Capital Maintenance and Betterments - 1,823, 349 2431 Homestead Substation Rebuild - 1,501, 937 2111 Implementation of Advanced Metering Infrastructure (AMI) - 3,955, 902 2453 KRS Rebuild and Replacement - 4,691, 760 2443 Laurelwood Substation / Developer Contributions 5,500,000 5,498, 124 2127 Major Engine Overhaul and Repair - 1,055, 355 2450 Martin Avenue Junction Substation - 160,671 2449 Memorex Junction Substation - 4,119, 062 2390 Network and Cyber Security Infrastructure - 4,461, 541 2005 New Business Estimate Work - 2,666, 644 2430 North Receiving Station (NRS) 230kV Spare Transformer - 789,603 2445 NRS Breaker 392 Addition - 2,849, 504 2454 NRS Transformer Replacement - 995,598 2455 NRS-KRS 115kV Line - 4,330, 362 2440 Oaks Junction / Developer Contributions 2,500,000 2,451, 254 2395 Operations and Planning Technology - 1,945, 587 2446 Renewable Energy Microgrid - 4,063, 436 2434 Replace Balance of Plant Control System (DCS) - 322,177 2442 San Tomas Junction / Developer Contributions 3,450,000 3,761, 238 2104 Serra Substation Re-Build - 454,327 2456 SRS Rebuild and Replacement - 4,692, 489 2448 Stender Way Junction Substation - 881,442 2429 Storm Water Compliance - 214,239 2447 Substation Control and Communication System Replacement - 21,668 2424 Substation Physical Security Improvements - 692,979 2410 System Capacity Expansion / Developer Contributions 75,000 7,032, 681 2006 Transmission and Distribution Capital Maintenance and Betterments / Developer Contributions
627,250 5,943,598
2124 Transmission System Reinforcements - 1,304, 626
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 CAPITAL IMPROVEMENT PROGRAM BUDGET CARRYOVER OF FY 2021/22 CAPITAL FUNDS TO FY 2022/23
Electric Utility Capital Fund (Cont'd.)
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
2438 Underground/Above Ground Tank Replacement and Maintenance - 361,450 2423 Utility Billing CIS Replacement - 3,500, 000 2437 Valve Replacement and Repair - 323,828 2432 Yard Pavement Project - 859,158 Electric Utility Capital Fund Total 90,227,557 90,227,557 Fire Department Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 850,352 - 4064 City-Wide AED Replacements - 10,330 4089 Defibrillator Monitor Replacement - 35,893 4097 Diesel Exhaust Removal Systems - 200,000 4086 Emergency Operations Center Capital Refurbishment - 3,221 4085 Emergency Operations Center Communications System Upgrade - 40,599 4088 EMS System First Responder - 11,335 4067 Fire Department Accela Implementation - 63,000 4066 Fire Department Relief Radios - 6,000 4098 Fire Station 8 FFE - 60,000 4084 Protective Equipment Replacement - 419,974 Fire Department Capital Fund Total 850,352 850,352 General Government Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 6,193,807 - 6549 Agenda and Document Management Systems - 442,926 6003 Broadband Community System General Government Network (GGNET) - 166,594 6118 CAD/RMS System Replacement - 246,240 6513 Computer Replacement Program - 280,180 6514 Consolidate and Upgrade Servers - 579,501 6550 Cyber Security Risk Mitigation - 35,613 6551 End User/Desktop Transformation - 95,851 6501 FHRMS Update Project - 1,105, 669 6557 Fire Station Video Conferencing - 198,961 6534 GIS Enterprise System (Geospatial Information System) - 199,094 6532 Intranet Collaboration Suite Implementation - 175,375 6558 Morse Mansion Rehabilitation - 26,769 6555 Office Reconfiguration - 305,218 6075 Permit Information System - 527,840 6505 Replace Network Equipment - 129,349 6103 Utility Management Information System (UMIS) Enhancements - 1,678, 627 General Government Capital Fund Total 6,193,807 6,193,807
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 CAPITAL IMPROVEMENT PROGRAM BUDGET CARRYOVER OF FY 2021/22 CAPITAL FUNDS TO FY 2022/23
Library Department Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 166,311
5054 Central Library Fire Panel Upgrade - 111,000 5044 Mission Branch Remodel - 7,121 5053 Northside Library Photovoltaic System - 7,330 5049 Public Spaces - 40,860
Library Department Capital Fund Total 166,311 166,311 Parks and Recreation Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 17,035,184 - 3187 Bowers Roof Replacement - 173,745 3183 Central Park Magical Bridge Playground 2,800,000 3,720, 500 3133 Central Park Master Plan - New Entrance, Access, and Parking Improvements
- 2,370,144
3132 Community Park North - Phase I 500,000 500,000 3134 Electronic Access for Meeting Rooms - 576,200 3186 Fairway Glen Park Restroom - 700,582 3194 FF&E Lawrence Station Park - 111,039 3195 Henry Schmidt Park Playground Rehabilitation - 235,000 3130 Maywood Park Playground Rehabilitation 256,622 2,256,622 3146 Mission Library Gazebo - 168,806 3184 Montague Park Enhancement - 6,675, 938 3182 New Neighborhood Park & Community Garden (San Tomas & Monroe) - 86,016 3181 Park Impact Fees Monitoring Project - 591,756 3001 Park Improvements - 209,801 3188 Senior Center Gym Equipment Replacement - 9,529 3137 Warburton Park Playground Rehabilitation - 1,331, 800 3136 Westwood Oaks Park Playground Rehabilitation - 874,328 Parks and Recreation Capital Fund Total 20,591,806 20,591,806 Public Buildings Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 2,290,916 - 6153 ADA Self Evaluation and Transition Plan Update - 10,529 6144 Civic Center Campus Renovation (Multi-Department) - 139,127 6163 COVID-19 Safety Improvements - 49,310 6137 Hazardous Material Management for City Properties - 173,874 6149 HVAC Chiller Unit - 39,124 6123 Public Building Parking Lot Improvements - 391,631 6139 Repair to Historic Buildings / Grant Funding 100,000 68,350 6138 Repairs-Modifications to City Buildings - 284,214 6158 Stationary Standby Generators - 1,169, 787 6140 Triton Museum Repair and Modifications - 64,970 Public Buildings Capital Fund Total 2,390,916 2,390,916
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 CAPITAL IMPROVEMENT PROGRAM BUDGET CARRYOVER OF FY 2021/22 CAPITAL FUNDS TO FY 2022/23
Sewer Utility Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 23,317,252 - 1909 Sanitary Sewer Capacity Improvements - 22,539,726 1919 Sanitary Sewer Hydraulic Modeling Support - 27,526 1916 Walsh at San Tomas Siphon - 750,000 Sewer Utility Capital Fund Total 23,317,252 23,317,252 Storm Drain Capital Fund
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 2,440,889 - 1840 Kiely Blvd.-Saratoga Creek Storm Drain Outfall Relocation - 125,500 1843 Lafayette St. Underpass at Subway Pump Station - 10,476 1841 Laurelwood Pump Station Rehabilitation - 862,534 1838 SDPS Motor and Control Maintenance, Repair, and Replacement - 279,266 1811 Storm Drain Pump Station Facility Maintenance & Repair - 33,141 1835 Storm Drain Pump Station Outfall Reconstruction Program - 493,143 1831 Storm Drain Repairs and Maintenance - 100,000 1844 Storm Drain Slide Gate Rehabilitation - 10,060 1834 Storm Drain System Improvements - 33,268 1837 Storm Water Retention Basin Remediation - 10,877 1839 Urban Runoff Pollution Prevention Program - 482,624 Storm Drain Capital Fund Total 2,440,889 2,440,889 Street Lighting Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 4,652,389 - 2875 Great America Street Light Replacement Project - 3,838, 825 2874 LED Street Lighting Retrofit - 692,216 2871 Miscellaneous Street Lighting - 121,348 Street Lighting Capital Fund Total 4,652,389 4,652,389 Streets and Highways Capital Fund
Project #
Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
Beginning Fund Balance 34,124,647 - 1239 Adaptive Signal System - 1,850, 000 1255 Adaptive Signal System (Santana West Settlement Agreement) - 950,000 1202 Agnew Road At-Grade Crossing / Other Agencies Revenue 569,067 565,777 1203 Annual Creek Trail Rehabilitation Program - 1,240, 000 1250 Annual Curb Ramp Installation - 551,512 1235 Annual Street Maintenance and Rehabilitation Program / VTA-Measure B
6,469,670 8,905,809
1246 Bassett and Laurelwood Bicycle Lanes / Grant Funding 824,361 823,714 1245 Benton Bike Lanes - 1,519, 190 1325 Bridge Maintenance Program - 729,894 1227 Changeable Message Signs - 3,406, 728 1275 De La Cruz Boulevard Class IV Bikeway Study / VTA-Measure B 140,000 200,000 1251 HAWK Beacon on Scott and Harrison - 650,513
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 CAPITAL IMPROVEMENT PROGRAM BUDGET CARRYOVER OF FY 2021/22 CAPITAL FUNDS TO FY 2022/23
Streets and Highways Capital Fund (Cont'd.)
Project # Project Name / Funding Source*
Source of
Funds
Use of
Fun
ds
1274 Lafayette Class IV Bike Lanes / VTA-Measure B 180,000 200,000 1212 LED Traffic Signal & Safety Light Replacements / Grant Funding 485,000 1,202, 810 1267 Lick Mill Pedestrian Beacons Upgrade - 500,000 1237 MCB/GAP Intersection Improvement Project - 2,657, 754 1259 Monroe - Los Padres Traffic Signal Modification - 145,000 1276 Monroe Street Class II Buffered Bicycle Lane Study / VTA-Measure B 140,000 200,000 1249 Multimodal Improvement Plan Phase 1 Projects / Transfer from Developer Traffic Payments Fund - Regional TMF (Related Funding) 578,500 578,500
1249 Multimodal Improvement Plan Phase 1 Projects / Transfer from Traffic Mitigation Fund (Related Funding)
161,500 161,500
1258 Multimodal Improvement Plan Phase 2 Projects / Transfer from Developer Traffic Payments Fund - Regional TMF (Related Funding) 530,000 530,000
1258 Multimodal Improvement Plan Phase 2 Projects / Transfer from Traffic Mitigation Fund (Related Funding)
60,000 60,000
1211 Neighborhood Traffic Calming - 530,268 1220 Pedestrian and Bicycle Enhancement Facilities - 1,466, 953 1205 Pepper Tree Neighborhood Traffic Calming Study - 91,055 1206 Pruneridge Ave.-Lawrence Expwy. Bicycle Lanes Improvement - 52,363 1248 Pruneridge Avenue Complete Streets Plan / Grant Funding 116,589 52,932 1254 Public Right-of-Way ADA Improvements (Settlement Agreement) - 4,849, 302 1376 Safe Routes to School / Grant Funding 37,653 436,084 1376 Safe Routes to School / VTA-Measure B 339,157 - 1385 Santa Clara Citywide ITS Project 1 / Grant Funding 260,939 - 1386 Santa Clara Citywide ITS Project 2 / Grant Funding 435,177 415,177 1261 Santa Clara School Access Improvements / Grant Funding 1,146,000 2,196, 885 1204 Saratoga Creek Trail (Homeridge Park to Central Park) / Grant Funding 3,735,000 6,242, 550 1244 Scott Blvd Traffic Signal Interconnect & Coordination - 44,960 1252 Scott Boulevard Signal Timing Phase II / Grant Funding 42,927 71,426 1272 TDA 21 Bicycle Facilities Upgrade / Grant Funding 94,054 94,054 1260 Traffic Calming (Santana West Settlement Agreement) - 250,000 1256 Traffic Engineering Consultant Support - 100 1218 Traffic Pre-Emptors - 879,266 1219 Traffic Signal Enhancements - 273,997 1232 Traffic Signal Interconnect Upgrade - 425,509 1217 Traffic Signal Management Software Upgrade/Replacement - 1,518, 605 1234 Transportation Modeling Update - 51,049 1271 Tree Replacement - 17,747 1226 Uncontrolled Crosswalks Improvements Project - 2,806, 258 1277 Walsh Avenue Class IV Bikeway Study / VTA-Measure B 175,000 250,000 Streets and Highways Capital Fund Total 50,645,241 50,645,241 * Source of fund other than beginning fund balance is shown after the project name.
Total Capital Improvement Program Changes 204,333,354 204,333,354
ATTACHMENT 2
CITY OF SANTA CLARA
RECOMMENDED REVISIONS TO THE FY 2022/23 OPERATING BUDGET CARRYOVER OF FY 2021/22 OPERATING FUNDS TO FY 2022/23
General Fund
Department Description
Source of
Funds
Use of
Funds
Beginning Fund Balance 1,564,000
City Manager's Office Chamber of Commerce (Small Business Assistance) 330,000 Fire Community Risk Reduction Division 150,000
Library Strategic Plan 250,000
Library Library Facilities Master Plan 250,000
Library Library Technology Purchases 259,000
Non-Departmental City Council Initiatives 325,000
General Fund Total 1,564,000 1,564,000
Building Development Services Fund
Department
Description
Source of
Funds
Use of
Funds
Beginning Fund Balance 500,000
Community Development Development Projects - Contractual Services 500,000 Building Development Services Fund Total 500,000 500,000 City Affordable Housing Fund
Department
Description
Source of
Funds
Use of
Funds
Beginning Fund Balance 221,300
Community Development Santa Clara Intensive Case Management and Homeless Prevention Program
130,000
Community Development HouseKeys Inc. Agreement 91,300
City Affordable Housing Fund Total 221,300 221,300
Fleet Operations Fund
Department
Description
Source of
Funds
Use of
Funds
Beginning Fund Balance 100,000
Public Works Fleet Asset Management System 100,000
Fleet Operations Fund Total 100,000 100,000
Housing Successor Agency Fund
Department
Description
Source of
Funds
Use of
Funds
294,700
220,000
74,700
294,700 294,700
Beginning Fund Balance
Community Development Santa Clara Intensive Case Management and Homeless Prevention Program
Community Development HouseKeys Inc. Agreement
Housing Successor Agency Fund Total
Total Operating Changes 2,680,000 2,680,000
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - OPERATING FUNDS
Fund
Mayor and City
Council Offices
City Attorney’s
Office
Elected City
Clerk's Office
Assistant City
Clerk's Office
City Auditor's
Office
GENERAL FUND 861,105 3,202,735 488,454 1,587,658 1, 224,141
SPECIAL REVENUE
Bridge Maintenance District #2 Fund
Building Development Services Fund
Building Special Programs and Training Fund
City Affordable Housing Fund
Community Activities Fund
Community Facilities District No. 2019-1
(Lawrence Station) Fund
Convention Center Maintenance District Fund
Downtown Parking Maintenance District Fund
Endowment Care Fund
Engineering Operating Grant Trust Fund
Expendable Trust Fund
Fire Operating Grant Trust Fund
Gas Tax Fund
Housing and Urban Development Fund
Housing Authority Fund
Housing Successor Agency Fund
Library Donations Trust Fund
Library Operating Grant Fund
Other City Departments Operating Grant
Trust Fund
Parks and Recreation Operating Grant Trust
Fund
Perpetual Care Fund
Police Operating Grant Trust Fund
Public Donations Fund
Public, Educational, and Governmental Fee
Fund
Recreation Programs Operations Fund
Road Maintenance and Rehabilitation (SB1)
Fund
Traffic Mitigation Fund
TOTAL 0 0 0 0 0
ENTERPRISE
Cemetery Fund
Convention Center Enterprise Fund
Electric Operating Grant Trust Fund
Electric Utility Fund
Sewer Utility Fund
Solid Waste Fund
Water Recycling Fund
Water Utility Fund
TOTAL 0 0 0 0 0
INTERNAL SERVICE
Communication Acquisitions Fund
Fleet Operations Fund
Information Technology Services Fund
Public Works Capital Projects Management
Fund
Special Liability Insurance Fund
Unemployment Insurance Fund
Vehicle Replacement Fund
Workers’ Compensation Fund
TOTAL 0 0 0 0 0
DEBT SERVICE
Electric Debt Service
Public Facilities Financing Corporation Fund
Sewer Debt Service
TOTAL 0 0 0 0 0
OTHER AGENCY
Sports and Open Space Authority Fund
TOTAL 0 0 0 0 0
GRAND TOTAL 861,105 3,202,735 488,454 1,587,658 1,224,141
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - OPERATING FUNDS
Fund
GENERAL FUND
SPECIAL REVENUE
Bridge Maintenance District #2 Fund
Building Development Services Fund
Building Special Programs and Training Fund
City Affordable Housing Fund
Community Activities Fund
Community Facilities District No. 2019-1
(Lawrence Station) Fund
Convention Center Maintenance District Fund
Downtown Parking Maintenance District Fund
Endowment Care Fund
Engineering Operating Grant Trust Fund
Expendable Trust Fund
Fire Operating Grant Trust Fund
Gas Tax Fund
Housing and Urban Development Fund
Housing Authority Fund
Housing Successor Agency Fund
Library Donations Trust Fund
Library Operating Grant Fund
Other City Departments Operating Grant
Trust Fund
Parks and Recreation Operating Grant Trust
Fund
Perpetual Care Fund
Police Operating Grant Trust Fund
Public Donations Fund
Public, Educational, and Governmental Fee
Fund
Recreation Programs Operations Fund
Road Maintenance and Rehabilitation (SB1)
Fund
Traffic Mitigation Fund
TOTAL
ENTERPRISE
Cemetery Fund
Convention Center Enterprise Fund
Electric Operating Grant Trust Fund
Electric Utility Fund
Sewer Utility Fund
Solid Waste Fund
Water Recycling Fund
Water Utility Fund
TOTAL
INTERNAL SERVICE
Communication Acquisitions Fund
Fleet Operations Fund
Information Technology Services Fund
Public Works Capital Projects Management
Fund
Special Liability Insurance Fund
Unemployment Insurance Fund
Vehicle Replacement Fund
Workers’ Compensation Fund
TOTAL
DEBT SERVICE
Electric Debt Service
Public Facilities Financing Corporation Fund
Sewer Debt Service
TOTAL
OTHER AGENCY
Sports and Open Space Authority Fund
TOTAL
GRAND TOTAL
City Manager’s
Office
Community
Development Electric Utility Finance Fire
6,085,321 5,398,007 17,820,990 62,298,852 13,548,582
61,765
1,685,731
36,019
2,379,814
675,063
947,899
0 19,298,854 0 0 36,019
33,549,786
642,336,205
0 0 675,885,991 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
6,085,321 24,696,861 675,885,991 17,820,990 62,334,871
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - OPERATING FUNDS
Fund
GENERAL FUND
SPECIAL REVENUE
Bridge Maintenance District #2 Fund
Building Development Services Fund
Building Special Programs and Training Fund
City Affordable Housing Fund
Community Activities Fund
Community Facilities District No. 2019-1
(Lawrence Station) Fund
Convention Center Maintenance District Fund
Downtown Parking Maintenance District Fund
Endowment Care Fund
Engineering Operating Grant Trust Fund
Expendable Trust Fund
Fire Operating Grant Trust Fund
Gas Tax Fund
Housing and Urban Development Fund
Housing Authority Fund
Housing Successor Agency Fund
Library Donations Trust Fund
Library Operating Grant Fund
Other City Departments Operating Grant
Trust Fund
Parks and Recreation Operating Grant Trust
Fund
Perpetual Care Fund
Police Operating Grant Trust Fund
Public Donations Fund
Public, Educational, and Governmental Fee
Fund
Recreation Programs Operations Fund
Road Maintenance and Rehabilitation (SB1)
Fund
Traffic Mitigation Fund
TOTAL
ENTERPRISE
Cemetery Fund
Convention Center Enterprise Fund
Electric Operating Grant Trust Fund
Electric Utility Fund
Sewer Utility Fund
Solid Waste Fund
Water Recycling Fund
Water Utility Fund
TOTAL
INTERNAL SERVICE
Communication Acquisitions Fund
Fleet Operations Fund
Information Technology Services Fund
Public Works Capital Projects Management
Fund
Special Liability Insurance Fund
Unemployment Insurance Fund
Vehicle Replacement Fund
Workers’ Compensation Fund
TOTAL
DEBT SERVICE
Electric Debt Service
Public Facilities Financing Corporation Fund
Sewer Debt Service
TOTAL
OTHER AGENCY
Sports and Open Space Authority Fund
TOTAL
GRAND TOTAL
Human
Resources
Information
Technology Library
Parks and
Recreation Police
4,508,710 11,889,451 21,698,747 84,615,023 350,507
28,000
124,769
500
200,000
0 200,000 0 503,776 0
1,540,618
0 0 0 1,540,618 0
829,358
12,758,301
0 12,758,301 0 0 829,358
0 0 0 0 0
0 0 0 0 0
4,508,710 12,958,301 11,889,451 23,743,141 85,444,381
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - OPERATING FUNDS
Fund
GENERAL FUND
SPECIAL REVENUE
Bridge Maintenance District #2 Fund
Building Development Services Fund
Building Special Programs and Training Fund
City Affordable Housing Fund
Community Activities Fund
Community Facilities District No. 2019-1
(Lawrence Station) Fund
Convention Center Maintenance District Fund
Downtown Parking Maintenance District Fund
Endowment Care Fund
Engineering Operating Grant Trust Fund
Expendable Trust Fund
Fire Operating Grant Trust Fund
Gas Tax Fund
Housing and Urban Development Fund
Housing Authority Fund
Housing Successor Agency Fund
Library Donations Trust Fund
Library Operating Grant Fund
Other City Departments Operating Grant
Trust Fund
Parks and Recreation Operating Grant Trust
Fund
Perpetual Care Fund
Police Operating Grant Trust Fund
Public Donations Fund
Public, Educational, and Governmental Fee
Fund
Recreation Programs Operations Fund
Road Maintenance and Rehabilitation (SB1)
Fund
Traffic Mitigation Fund
TOTAL
ENTERPRISE
Cemetery Fund
Convention Center Enterprise Fund
Electric Operating Grant Trust Fund
Electric Utility Fund
Sewer Utility Fund
Solid Waste Fund
Water Recycling Fund
Water Utility Fund
TOTAL
INTERNAL SERVICE
Communication Acquisitions Fund
Fleet Operations Fund
Information Technology Services Fund
Public Works Capital Projects Management
Fund
Special Liability Insurance Fund
Unemployment Insurance Fund
Vehicle Replacement Fund
Workers’ Compensation Fund
TOTAL
DEBT SERVICE
Electric Debt Service
Public Facilities Financing Corporation Fund
Sewer Debt Service
TOTAL
OTHER AGENCY
Sports and Open Space Authority Fund
TOTAL
GRAND TOTAL
Public Works
Water and Sewer
Utilities
Non-
Departmental
Convention
Center Other Agency
24,864,540 24,611,621
80,000
1,878,119
137,521
2,985,000
2,500,000
850,000
8,430,640 0 0 0 0
552,294 13,821,350
34,174,214
37,124,239
5,729,413
47,036,501
37,124,239 86,940,128 552,294 13,821,350 0
5,661,850
3,941,683
3,444,961
13,048,494 0 0 0 0
0 0 0 0 0
5,420
0 0 0 0 5,420
83,467,913 86,940,128 25,163,915 13,821,350 5,420
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - OPERATING FUNDS
Fund
GENERAL FUND
SPECIAL REVENUE
Bridge Maintenance District #2 Fund
Building Development Services Fund
Building Special Programs and Training Fund
City Affordable Housing Fund
Community Activities Fund
Community Facilities District No. 2019-1
(Lawrence Station) Fund
Convention Center Maintenance District Fund
Downtown Parking Maintenance District Fund
Endowment Care Fund
Engineering Operating Grant Trust Fund
Expendable Trust Fund
Fire Operating Grant Trust Fund
Gas Tax Fund
Housing and Urban Development Fund
Housing Authority Fund
Housing Successor Agency Fund
Library Donations Trust Fund
Library Operating Grant Fund
Other City Departments Operating Grant
Trust Fund
Parks and Recreation Operating Grant Trust
Fund
Perpetual Care Fund
Police Operating Grant Trust Fund
Public Donations Fund
Public, Educational, and Governmental Fee
Fund
Recreation Programs Operations Fund
Road Maintenance and Rehabilitation (SB1)
Fund
Traffic Mitigation Fund
TOTAL
ENTERPRISE
Cemetery Fund
Convention Center Enterprise Fund
Electric Operating Grant Trust Fund
Electric Utility Fund
Sewer Utility Fund
Solid Waste Fund
Water Recycling Fund
Water Utility Fund
TOTAL
INTERNAL SERVICE
Communication Acquisitions Fund
Fleet Operations Fund
Information Technology Services Fund
Public Works Capital Projects Management
Fund
Special Liability Insurance Fund
Unemployment Insurance Fund
Vehicle Replacement Fund
Workers’ Compensation Fund
TOTAL
DEBT SERVICE
Electric Debt Service
Public Facilities Financing Corporation Fund
Sewer Debt Service
TOTAL
OTHER AGENCY
Sports and Open Space Authority Fund
TOTAL
GRAND TOTAL
Other Internal
Service Debt Service Total
271,155,355
80,000
13,548,582
61,765
1,685,731
0 350,507
1,878,119
137,521
28,000
0 0
36,019
2,985,000
2,379,814
675,063
947,899
0 0
0 124,769
500
0 0
200,000
0 2,500,000
850,000
0 0 28,469,289
1,540,618
14,373,644
33,549,786
642,336,205
34,174,214
37,124,239
5,729,413
47,036,501
0 0 815,864,620
829,358
5,661,850
12,758,301
3,941,683
9,554,000 9,554,000
150,000 150,000
3,444,961
6,089,000 6,089,000
15,793,000 0 42,429,153
16,548,917 16,548,917
1,403,275 1,403,275
1,889,035 1,889,035
0 19,841,227 19,841,227
0 5,420
0 0 5,420
15,793,000 19,841,227 1,177,765,064
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Cemetery Capital Fund (593)
3699 PW Capital Projects Management 9,225 0 9,225 9,597 3628 Sarah E. Fox Memorial Mausoleum Repairs 0 233,980 233,980 0 TOTAL 9,225 233,980 243,205 9,597
Convention Center Capital Fund (865)
8101 Santa Clara Convention Center Condition Assessment Repair 0 2,622,854 2,622,854 0 TOTAL 0 2,622,854 2,622,854 0
Electric Utility Capital Fund (591)
2452 60KV Breaker Upgrades 4,530,000 1,454,901 5,984,901 9,608,000 2461 Battery Energy Storage System 1,972,479 0 1,972,479 258,246 2457 Bowers Avenue Junction 0 328,895 328,895 0
2407 Bucks Creek Relicensing 0 160,806 160,806 0
2398 Clean Energy and Carbon Reduction 1,732,669 2,592,346 4,325,015 0 2435 DOT Gas Pipeline Upgrades and Repairs 0 1,164,421 1,164,421 0 2499 Electric Capital Project Management 0 0 0 0
2441 Electric Vehicle (EV) Charging 1,077,056 745,547 1,822,603 1,000,000 2010 Electric Yard Buildings and Grounds 1,005,624 1,257,512 2,263,136 566,000 2418 Esperanca Substation 14,322,000 1,515,089 15,837,089 12,484,526 2004 Fiber Development, Design, and Expansion 2,164,167 226,144 2,390,311 2,262,737 2451 Freedom Circle Junction Substation 0 3,056,307 3,056,307 1,363,250 2119 Generation Capital Maintenance and Betterments 1,200,000 1,823,349 3,023,349 2,100,000 2460 Grizzly Tap Line Repairs 12,500,000 0 12,500,000 12,500,000 2431 Homestead Substation Rebuild 0 1,501,937 1,501,937 0 2111 Implementation of Advanced Metering Infrastructure (AMI) 0 3,955,902 3,955,902 0 2403 Install Fairview Substation - Third Transformer Bank 0 0 0 0 2453 KRS Rebuild and Replacement 5,250,000 4,691,760 9,941,760 47,760,203 2443 Laurelwood Substation 0 5,498,124 5,498,124 0
2127 Major Engine Overhaul and Repair 3,400,000 1,055,355 4,455,355 205,000 2450 Martin Avenue Junction Substation 1,014,000 160,671 1,174,671 5,838,000 2449 Memorex Junction Substation 3,346,000 4,119,062 7,465,062 1,009,000 2390 Network and Cyber Security Infrastructure 0 4,461,541 4,461,541 0 2005 New Business Estimate Work 3,784,500 2,666,644 6,451,144 4,786,250 2430 North Receiving Station (NRS) 230kV Spare Transformer 1,200,000 789,603 1,989,603 15,000,000
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Electric Utility Capital Fund (591) (Cont'd.)
2444 Northwest Loop Capacity Upgrade 1,050,000 0 1,050,000 1,100,000 2445 NRS Breaker 392 Addition 1,214,000 2,849,504 4,063,504 176,000 2454 NRS Transformer Replacement 8,115,000 995,598 9,110,598 5,605,000 2455 NRS-KRS 115kV Line 0 4,330,362 4,330,362 0
2440 Oaks Junction 0 2,451,254 2,451,254 0
2395 Operations and Planning Technology 985,000 1,945,587 2,930,587 225,000 2433 Parker Substation 0 0 0 0
2459 Reconfigure Northwest & Center Loops 1,830,000 0 1,830,000 0 2446 Renewable Energy Microgrid 0 4,063,436 4,063,436 0 2434 Replace Balance of Plant Control System (DCS) 2,268,000 322,177 2,590,177 2,025,000 2442 San Tomas Junction 0 3,761,238 3,761,238 0
2104 Serra Substation Re-Build 0 454,327 454,327 0
2456 SRS Rebuild and Replacement 8,060,000 4,692,489 12,752,489 50,500,203 2448 Stender Way Junction Substation 6,936,000 881,442 7,817,442 194,000 2429 Storm Water Compliance 0 214,239 214,239 0
2447 Substation Control and Communication System Replacement 93,394 21,668 115,062 95,396 2424 Substation Physical Security Improvements 32,512 692,979 725,491 33,223 2410 System Capacity Expansion 868,637 7,032,681 7,901,318 947,536 2006 Transmission and Distribution Capital Maintenance and Betterments 2,686,408 5,943,598 8,630,006 1,977,708 2124 Transmission System Reinforcements 22,035 1,304,626 1,326,661 0 2438 Underground/Above Ground Tank Replacement and Maintenance 0 361,450 361,450 0 2423 Utility Billing CIS Replacement 0 3,500,000 3,500,000 0 2437 Valve Replacement and Repair 725,000 323,828 1,048,828 0 2458 Walsh-Uranium 60kV Reconductor 377,000 0 377,000 2,380,000 2432 Yard Pavement Project 0 859,158 859,158 0
TOTAL 93,761,481 90,227,557 183,989,038 182,000,278
Fire Department Capital Fund (536)
4064 City-Wide AED Replacements 0 10,330 10,330 0
4094 Computer Aided Dispatch (CAD) Alerting System Upgrade 0 0 0 0 4097 Diesel Exhaust Removal Systems 0 200,000 200,000 0 4089 Defibrillator/Monitor Replacement 70,000 35,893 105,893 70,000 4086 Emergency Operations Center Capital Refurbishment 0 3,221 3,221 0 4085 Emergency Operations Center Communications System Upgrade 0 40,599 40,599 0
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Fire Department Capital Fund (536) (Cont'd.)
4088 EMS System First Responder Projects 0 11,335 11,335 0 4067 Fire Department Accela Implementation 0 63,000 63,000 0 4066 Fire Department Relief Radios 0 6,000 6,000 0
4070 Training Tower Stair Repair 0 0 0 0
4098 Fire Station 8 Fixture, Furniture, and Equipment 0 60,000 60,000 0 4084 Protective Equipment Replacement 416,536 419,974 836,510 357,374 4099 PW Capital Projects Management 1,617 0 1,617 1,683 4063 Replacement of SCBA Filling Stations 100,000 0 100,000 0 TOTAL 588,153 850,352 1,438,505 429,057
General Government Fund (539)
6549 Agenda and Document Management Systems 0 442,926 442,926 0 6003 Broadband Community System General Government Network (GGNET) 0 166,594 166,594 0 6118 CAD/RMS System Replacement 0 246,240 246,240 0
6513 Computer Replacement Program 0 280,180 280,180 0
6514 Consolidate and Upgrade Servers 0 579,501 579,501 0 6550 Cyber Security Risk Mitigation 0 35,613 35,613 0
6559 Downtown Master Plan 0 0 0 0
6560 Downtown Master Plan Implementation 0 0 0 0
6551 End User/Desktop Transformation 0 95,851 95,851 0
6501 FHRMS Update Project 75,000 1,105,669 1,180,669 75,000 6557 Fire Station Video Conferencing 0 198,961 198,961 0 6534 GIS Enterprise System (Geospatial Information System) 300,000 199,094 499,094 300,000 6532 Intranet Collaboration Suite Implementation 0 175,375 175,375 0 6558 Morse Mansion Maintenance & Repair 50,000 26,769 76,769 50,000 6555 Office Reconfiguration 0 305,218 305,218 0
6075 Permit Information System 0 527,840 527,840 0
6505 Replace Network Equipment 0 129,349 129,349 0
6103 Utility Management Information System (UMIS) Enhancements 0 1,678,627 1,678,627 500,000 6520 Zoning Code Update 0 0 0 0
TOTAL 425,000 6,193,807 6,618,807 925,000
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Library Department Capital Fund (537)
5054 Central Library Fire Panel Upgrade 0 111,000 111,000 0 5055 Central Park Library - Concrete Sidewalk Replacement 273,000 0 273,000 0 5049 Public Spaces 0 40,860 40,860 0
5044 Remodel of Mission Branch Library 0 7,121 7,121 0
5053 Photovoltaic System Installation at Northside Branch Library 0 7,330 7,330 0 5099 PW Capital Projects Management 8,831 0 8,831 9,187 TOTAL 281,831 166,311 448,142 9,187
Parks and Recreation Capital Fund (532)
3000 Unallocated Parks and Recreation 0 0 0 0
3187 Bowers Park Roof Replacement 0 173,745 173,745 0
3183 Central Park Arbor Playground 0 3,720,500 3,720,500 0 3196 Central Park Master Plan - Aquatic Center Planning & Design 358,000 0 358,000 0 3133 Central Park Master Plan - New Entrance, Access, and Parking Improvements
0 2,370,144 2,370,144 0
3132 Community Park North - Phase I 0 500,000 500,000 0 3134 Electronic Access for Meeting Rooms 0 576,200 576,200 0 3194 FF&E Developer Delivered Parkland 0 111,039 111,039 0 3195 Henry Schmidt Park Playground Rehabilitation 0 235,000 235,000 0 3189 Homeridge Park Playground Rehabilitation 0 0 0 0
3130 Maywood Park Playground Rehabilitation 0 2,256,622 2,256,622 0 3146 Mission Library Gazebo 0 168,806 168,806 0
3184 Montague Park Enhancement 0 6,675,938 6,675,938 0
3182 New Neighborhood Park & Community Garden (San Tomas & Monroe) 0 86,016 86,016 0 3181 Park Impact Fees (Quimby, MFA, Developer) Monitoring Project 268,000 591,756 859,756 278,000 3001 Park Improvements 0 209,801 209,801 0
3197 Parks Service Center Roof 800,000 0 800,000 0
3178 Playground Construction 0 0 0 0
3199 PW Capital Projects Management 439,877 0 439,877 0 3198 Quimby Developer Reimbursement 1,760,920 0 1,760,920 0 3186 Restroom at Fairway Glen Park 0 700,582 700,582 0
3188 Senior Center Gym Equipment Replacement 0 9,529 9,529 0 3137 Warburton Park Playground Rehabilitation 0 1,331,800 1,331,800 0 3136 Westwood Oaks Park Playground Rehabilitation 1,000,000 874,328 1,874,328 0
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Parks and Recreation Capital Fund (532) (Cont'd.)
3177 Youth Soccer Fields & Athletic Facilities- Reed & Grant Street 0 0 0 0 TOTAL 4,626,797 20,591,806 25,218,603 278,000
Patrick Henry Drive Infrastructure Improvement Fund (542) 4710 Patrick Henry Drive Administration 69,205 0 69,205 71,281 TOTAL 69,205 0 69,205 71,281
Public Buildings Capital Fund (538)
6153 ADA Self Evaluation and Transition Plan Update 0 10,529 10,529 0 6144 Civic Center Campus Renovation (Multi-Department) 0 139,127 139,127 0 6163 COVID-19 Safety Renovations 0 49,310 49,310 0
6199 PW Capital Projects Management Costs 19,532 0 19,532 20,320 6137 Hazardous Material Management for City Properties 0 173,874 173,874 0 6149 HVAC Chiller Unit 0 39,124 39,124 0
6123 Public Building Parking Lot Improvements 0 391,631 391,631 0 6139 Repair to Historic Buildings 100,000 68,350 168,350 100,000 6138 Repairs-Modifications to City Buildings 150,000 284,214 434,214 175,000 6158 Stationary Standby Generators 920,000 1,169,787 2,089,787 1,191,000 6140 Triton Museum Repair and Modifications 0 64,970 64,970 35,000 TOTAL 1,189,532 2,390,916 3,580,448 1,521,320
Recycled Water Capital Fund (597)
7505 Recycled Water System Mains and Services 50,000 0 50,000 50,000 TOTAL 50,000 0 50,000 50,000
Related Santa Clara Developer Fund (540)
4511 Related General Admin Project 349,103 0 349,103 370,183 4512 Related Permit Work Project 1,903,362 0 1,903,362 2,021,325 4513 Other Development Project Services 650,000 0 650,000 650,000 TOTAL 2,902,465 0 2,902,465 3,041,508
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Sewer Utility Capital Fund (594)
1979 Engineering Management Services Sewer 770,635 0 770,635 815,017 1908 S.J.-S.C. Regional Wastewater Facility 13,815,517 0 13,815,517 14,968,166 1909 Sanitary Sewer Capacity Improvements 209,489 22,539,726 22,749,215 209,489 1911 Sanitary Sewer System Condition Assessment 1,500,000 0 1,500,000 500,000 1912 Sanitary Sewer System Improvements 2,000,000 0 2,000,000 2,000,000 1919 Sanitary Sewer Hydraulic Modeling As Needed Support 1,020,000 27,526 1,047,526 120,000 1920 Sanitary Sewer Master Plan Update 500,000 0 500,000 0 1916 Walsh Avenue @ San Tomas Aquino Creek Sanitary Sewer Siphon Relocation
0 750,000 750,000 0
TOTAL 19,815,641 23,317,252 43,132,893 18,612,672
Solid Waste Capital Fund (596)
6109 Sanitary Landfill Development - Post Closure 743,000 0 743,000 765,000 TOTAL 743,000 0 743,000 765,000
Storm Drain Capital Fund (535)
1700Transfer to General Fund 1,454,000 0 1,454,000 0
1840 Kiely Blvd.-Saratoga Creek Storm Drain Outfall Relocation 0 125,500 125,500 0 1843 Lafayette St. Underpass at Subway Pump Station 0 10,476 10,476 0 1841 Laurelwood Pump Station Rehabilitation 0 862,534 862,534 0 1899 PW Capital Projects Management 202,432 0 202,432 210,599 1838 SDPS Motor and Control Maintenance, Repair, and Replacement 148,000 279,266 427,266 343,000 1811 Storm Drain Pump Station Facility Maintenance & Repair 113,000 33,141 146,141 71,000 1835 Storm Drain Pump Station Outfall Reconstruction Program 0 493,143 493,143 0 1831 Storm Drain Repairs and Maintenance 0 100,000 100,000 0 1844 Storm Drain Slide Gate Rehabilitation 500,000 10,060 510,060 0 1834 Storm Drain System Improvements 0 33,268 33,268 0
1837 Storm Water Retention Basin Remediation 0 10,877 10,877 0 1839 Urban Runoff Pollution Prevention Program (URPPP) 0 482,624 482,624 300,000 TOTAL 2,417,432 2,440,889 4,858,321 924,599
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Street Lighting Capital Fund (534)
2875 Great America Street Light Replacement Project 71,455 3,838,825 3,910,280 2,050,000 2874 LED Street Lighting Retrofit 0 692,216 692,216 0
2871 Miscellaneous Street Lighting 0 121,348 121,348 125,000 TOTAL 71,455 4,652,389 4,723,844 2,175,000
Streets and Highways Capital Fund (533)
1239 Adaptive Signal System 0 1,850,000 1,850,000 0
1255 Adaptive Signal System (Santana West Settlement Agreement) 0 950,000 950,000 0 1202 Agnew Road At-Grade Crossing 0 565,777 565,777 0
1203 Annual Creek Trail Rehabilitation Program 0 1,240,000 1,240,000 200,000 1250 Annual Curb Ramp Installation 150,000 551,512 701,512 150,000 1235 Annual Street Maintenance and Rehabilitation Program 7,648,832 8,905,809 16,554,641 7,648,832 1246 Bassett and Laurelwood Bicycle Lanes 200,000 823,714 1,023,714 0 1245 Benton Bike Lanes 0 1,519,190 1,519,190 0
1281 Bicycle Plan Implementation Studies 0 0 0 0
1325 Bridge Maintenance Program 640,000 729,894 1,369,894 820,000 1227 Changeable Message Signs 0 3,406,728 3,406,728 0
1222 Citywide Accessible Pedestrian Signal Installation 0 0 0 0 1275 De La Cruz Boulevard Class IV Bikeway Study 0 200,000 200,000 0 1266 El Camino Real Bike Lane 0 0 0 200,000
1251 HAWK Beacon on Scott and Harrison 0 650,513 650,513 0 1257 Hetch Hetchy Trail Phase I 0 0 0 0
1274 Lafayette Class IV Bike Lanes 0 200,000 200,000 0
1212 LED Traffic Signal & Safety Light Replacements 0 1,202,810 1,202,810 300,000 1267 Lick Mill Pedestrian Beacons Upgrade 0 500,000 500,000 0 1247 Lick Mill-East River Parkway Crosswalk Improvements 0 0 0 0 1237 MCB/GAP Intersection Improvement Project 0 2,657,754 2,657,754 0 1259 Monroe - Los Padres Traffic Signal Modification 535,000 145,000 680,000 0 1276 Monroe Street Class II Buffered Bicycle Lane Study 0 200,000 200,000 0 1249 Multimodal Improvement Plan Phase 1 0 740,000 740,000 0 1258 Multimodal Improvement Plan Phase 2 750,000 590,000 1,340,000 0 1211 Neighborhood Traffic Calming 0 530,268 530,268 0
1220 Pedestrian and Bicycle Enhancement Facilities 300,000 1,466,953 1,766,953 185,000 1238 Pedestrian Crosswalk Sensors 0 0 0 0
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Streets and Highways Capital Fund (533) (Cont'd.)
1205 Pepper Tree Neighborhood Traffic Calming Study 0 91,055 91,055 0 1206 Pruneridge Ave.-Lawrence Expwy. Bicycle Lanes Improvement 0 52,363 52,363 0 1248 Pruneridge Avenue Complete Streets Plan 0 52,932 52,932 0 1254 Public Right-of-Way ADA Improvements 0 4,849,302 4,849,302 0 1199 PW Capital Projects Management 2,160,045 0 2,160,045 2,247,188 1228 Replacement of Underground Traffic Signal Infrastructure 0 0 0 0 1376 Safe Routes to School 165,000 436,084 601,084 165,000 1264 San Tomas Aquino Creek Spur Trail Project 0 0 0 0
1385 Santa Clara Citywide ITS Project 1 (Tasman, GAP, Homestead, etc.) 0 0 0 0 1386 Santa Clara Citywide ITS Project 2 (Lafayette, Benton, and Monroe) 0 415,177 415,177 0 1261 Santa Clara School Access Improvements 0 2,196,885 2,196,885 0 1225 Santa Clara Valley Transportation Authority - Congestion Management Program
262,000 0 262,000 271,400
1204 Saratoga Creek Trail (Homeridge Park to Central Park) 0 6,242,550 6,242,550 0 1244 Scott Blvd Traffic Signal Interconnect & Coordination 0 44,960 44,960 0 1252 Scott Boulevard Signal Timing Phase II 0 71,426 71,426 0 1382 Sidewalk, Curb and Gutter Repair 700,000 0 700,000 700,000 1273 Street Tree Services 419,000 0 419,000 0
1272 TDA21 Bicycle Facilities Upgrade 0 94,054 94,054 0 1260 Traffic Calming (Santana West Settlement Agreement) 0 250,000 250,000 0 1256 Traffic Engineering Consultant Support 100,000 100 100,100 100,000 1282 Traffic Impact Fee Nexus Study Update 0 0 0 300,000 1218 Traffic Pre-Emptors 0 879,266 879,266 0
1357 Traffic Signal Controller Upgrade 0 0 0 0
1219 Traffic Signal Enhancements 150,000 273,997 423,997 150,000 1232 Traffic Signal Interconnect Upgrade 600,000 425,509 1,025,509 100,000 1217 Traffic Signal Management Software Upgrade/Replacement 0 1,518,605 1,518,605 0 1216 Traffic Studies and Signal Needs Assessment/Upgrade 0 0 0 0 1234 Travel Demand Model Update 0 51,049 51,049 50,000
1271 Tree Replacement 0 17,747 17,747 0
1226 Uncontrolled Crosswalks Improvements 250,000 2,806,258 3,056,258 2,450,000 1277 Walsh Avenue Class IV Bikeway Study 0 250,000 250,000 0 TOTAL 15,029,877 50,645,241 65,675,118 16,037,420
ATTACHMENT 3
CITY OF SANTA CLARA
FY 2022/23 APPROPRIATION SCHEDULE - CAPITAL IMPROVEMENT PROGRAM FUNDS Project
Number Project Name
Proposed
FY 2022/23
Carryover from
FY 2021/22 /
Other
Adjustments
Revised
FY 2022/23
Proposed
FY 2023/24
Tasman East Infrastructure Improvement Fund (541)
4600 Unallocated Tasman East 0 0 0 0
4610 Tasman East Administration 26,534 0 26,534 27,330
4611 Tasman East Developer Reimbursement 2,849,684 0 2,849,684 0 TOTAL 2,876,218 0 2,876,218 27,330
Water Utility Capital Fund (592)
7057 Asset Management Program 200,000 0 200,000 150,000 7005 Buildings and Grounds 865,000 0 865,000 1,515,000
7054 Distribution System Replacement/Restoration 2,000,000 0 2,000,000 2,000,000 7059 New and Replacement Wells 3,100,000 0 3,100,000 1,000,000 7058 SCADA Improvements 500,000 0 500,000 500,000
TOTAL 6,665,000 0 6,665,000 5,165,000
GRAND TOTAL 151,522,312 204,333,354 355,855,666 232,042,249
ATTACHMENT 3
SUBMITTED BY DEPARTMENT / DIVISION:
LIBRARY RESOLUTION NUMBER: APPROVED:
CHARGING DATE FEE
TECHNOLOGY DEPT / DIV LAST CHANGED
FEE (3.37%) --------- ORDINANCE PROPOSED NEW
DESCRIPTION OF APPLIES COLLECTING NUMBER & DATE OR REVISED FEE FEE , RATE OR CHARGE (Yes or No) DEPT / DIV (if applicable) COMMENTS 2022-23
CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE
CURRENT
FEE
and
PERIOD FULL COST FACTOR
FEE DETAIL
OBJECTIVE
PROP 26 EXCEPTION
(SEE READER'S GUIDE)
Currently suspended.
Room Rental Processing $ 50.00 No Charged By: Date: 4/22/2014 Objective: Recover Cost Fee change to be brought forward and Set Up and Clean Up Fee Library User Fee separately at a later date.
O. No.: Prop 26 Exception: 4.0
Collected By: O. Date:
Library Full Cost: 134.00$
In addition to labor costs, there
are indirect costs of using the
facility: water, electricity,
equipment, furniture, etc.
Currently suspended.
Fee for using library $ 50.00 No Charged By: Date: 6/11/2013 Objective: User Fee Fee change to be brought forward meeting room per hour Library separately at a later date.
Two hour O. No.: Prop 26 Exception: 4
Residents / Non-Profits minimum Collected By: O. Date: $ 20.00 Library Full Cost: N/A per meeting
Non-residents $ 90.00
per hour
Additional assistance required $ 30.00
per hour
Reference: CMD 109 8 - 3 Form: FEEFORM Revised: May 2011 Resolution/Municipal Fee Schedule Page 1 of 2
Rev: 05/26/2022
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AMENDING THE “CITY OF SANTA CLARA 2022/23 MUNICIPAL
FEE SCHEDULE” REGARDING UPDATED LIBRARY
COMMUNITY ROOM RENTAL FEES
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, under the provisions of the City of Santa Clara Charter, Municipal Code, Constitution of the State of California, and California Government Code, fees and charges assessed by the City of Santa Clara may be amended or modified upon the adoption of a Resolution by the City Council;
WHEREAS, the Library Department hosted a meeting with the Board of Library Trustees on April 28, 2022 to discuss the existing community room rental fees and determine adjustments to the fees and;
WHEREAS, the City now desires to amend existing community room rental fees in the Library Department, as agreed upon with the Library Board of Trustees, in the FY 2022/23 Municipal Fee Schedule.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.
2. That the FY 2022/23 Municipal Fee Schedule last adopted on April 19, 2022, is hereby amended to update the existing room rental fees under the Library Department, under exemption 4 (“A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property”), as shown on the attached Municipal Fee Schedule Change – Library Fees document.
Resolution/Municipal Fee Schedule Page 2 of 2
Rev: 05/26/2022
3. Effect of Fees Prior to effective Date of Resolution. This Resolution shall not be construed so as to affect any fee or charge payable or paid under any applicable fee schedule operative prior to the effective date of this Resolution.
4. Effective date. The fees set forth in the “CITY OF SANTA CLARA 2022/23 MUNICIPAL FEE SCHEDULE” shall be effective on July 1, 2022.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 21st DAY OF JUNE 2022, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference: Municipal Fee Schedule Change – Library Fees
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES
BUDGET AND FISCAL POLICIES
We present the relevant policies and practices that define specifically the way the City manages its budget, reserves, interfund loans, investments, and debt with the goal of long-term fiscal sustainability. The City Council reviews and approves budgetary policies as part of the annual budget process. Investment and debt policy statements are referenced in this section; however, reviewed and approved by the City Council under separate cover.
Appropriation Control
The City Council is responsible for approving the appropriation of fiscal resources to cover estimated expenditures for each fiscal year. Expenditures are appropriated in each fund to departments, offices, and agencies for various goods, services, and capital projects described in the budget. The legal appropriation control is established at the department level in each fund. For select funds where expenditures are not allocated to a specific department, the appropriation control is established at the fund level. For capital funds, the appropriation control is at the project level. Transfers of funding between budgetary funds require City Council appropriation and approval. City Council approval is required for a budget amendment during the fiscal year which may include the use of reserves or fund balances, and approval of appropriations of grant monies. Per Article XIII, Section 1305 of the City Charter, appropriations lapse at the end of each fiscal year; therefore, unencumbered funds allocated for specific projects, donations, and grants require City Council appropriation for use in the following fiscal year.
Budgetary transfers between accounts or expenditure category may be done through Finance Department or City Manager’s Office approval as long as they are conducted within the legal appropriation control limit set by the City Council.
Balanced Budget
The City Council considers General Fund budget decisions with long-term implications based on information from the Ten-Year Financial Forecast. One-time sources are used to cover one-time uses. The budget is structurally balanced when forecasted ongoing sources cover ongoing uses. Budgets shall be structurally balanced to the extent possible. Reserves should be considered to balance a budget only in the context of a plan to return to a structural balanced budget.
Budget Monitoring and Reporting
Financial reports on actual performance in relation to budget are prepared by the Finance Department through monthly financial statements. These reports are prepared and presented to the City Council, per City Charter requirements (Section 802) the City Manager shall be required to keep the City Council advised of the financial condition and future needs of the City. City Departments are responsible for reviewing these monthly financial reports and identifying potential budget problems and recommending corrections through budget amendments.
Long Term Financial Forecast
The Finance Department prepares a Ten-Year General Fund Financial Forecast which is incorporated into the budget planning process and presented to the City Council annually. This forecast is updated annually and considers current and future economic conditions, revenue projections, and spending scenarios based on the City of
Santa Clara
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES latest available assumptions. Capital improvement plans are created and published on a five- year basis to provide a long-term plan of the City’s capital funding plan.
Municipal Fees and Charges
User fees are reviewed and adjusted for on an annual basis with the goal of maximizing cost recovery. The City Council may consider and approve any fee that is below 100% cost recovery, requiring a General Fund subsidy if it is in the public’s best interest. User fees are adopted by the City Council annually through the Municipal Fee Schedule. Utility fees and certain other fees and assessments can also be approved separate from the Municipal Fee Schedule. Parks and Recreation fees are established by the Parks and Recreation Director and published in the Activity Guide.
Capital Planning
The City Council reviews and adopts a two-year Capital Improvement Program Budget which includes a five- year capital improvement program. Projects included in the capital improvement program are to be consistent with the City’s General Plan. Per State Government Code Section 65401, the Planning Commission reviews the capital improvement program for conformance to the City’s General Plan and proposes recommended considerations for the City Council. Funding sources are identified for all projects included in the capital improvement plan.
The Capital Improvement Program (CIP) is submitted by City departments and reviewed by the City Manager’s Office, the Finance Department, and the Public Works Department. The review process considers City priorities and identifies the most urgent projects for capital funding by program area, master plans, or needs assessments which identify the most critical projects for repair and replacement.
Department of Public Works staff reviews project estimates and evaluates the current bidding environment.
Project contingency reserves are established based on the type of project and the project estimate type (engineering or preliminary estimates). Operating and maintenance costs are identified for planning purposes when projects are completed and come online.
General Fund Reserves
The City Council allocates available resources to General Fund contingency reserves through various reserves designated for emergency use or restricted future uses. Restrictions are established by policy, or through legally segregated development-related fee reserves collected from users.
• Budget Stabilization Reserve (formerly the Working Capital Reserve) – is used as an allocation for weathering economic downturns, emergency financial cris es, or disaster situations. The reserve target is equal to the cost of the City’s General Fund operations for three months (90-da y working capital reserve).
• Capital Projects Reserve – is used to support the City’s CIP. The minimum target is $5.0 million with a goal of having sufficient funds to fund capital projects included in the City’s biennial capital budget and five-year CIP.
• Land Sale Reserve – this reserve allocates proceeds from the sale of City-owned land. • Building Inspection Reserve – allocates user fees in the Community Development Department’s Building Inspection Division. The funds from this reserve are used to fund inspection services or projects directly City of
Santa Clara
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES related to the Building Inspection Division activities. Funding can only be used to support user fee related activities when annual revenues are insufficient to cover annual expenditures. Individual user fees are included and approved under separate cover as part of the Municipal Fee Schedule. • Advanced Planning Fee Reserve – this reserve allocates a portion of user fees for the update and amendment of the City’s General Plan. Individual user fees are included and approved under separate cover as part of the Municipal Fee Schedule.
Utility Funds Reserves
The City conducts regular cost of service studies to evaluate rates and charges for each utility with projected needs and expenditures. The May 2018 water and sewer cost of service study included recommendations to establish a reserve policy in order to cover shortfalls in operating revenues, maintain strong bond ratings, cover day-to-day operating costs, and ease the burden on ratepayers associated with large rate increases. The following reserves in the water, sewer and recycled water utilities funds address those recommendations:
The City is responsible for operating and maintaining several utilities, including electric, potable water, recycled water, and sewer. Regular cost of service studies are performed to evaluate rates and charges for each utility with forecasted revenue requirements and projected expenditures. One component of this analysis is the determination of adequate reserve levels to cover shortfalls in operating revenues, address unforeseen operating and capital expenditures, cover day-to-day operating costs during emergency situations, maintain strong bond ratings, and ease the burden on ratepayers associated with large rate increases. The following reserves address these needs:
• Operations and Maintenance Reserve – this reserve is used to cover day-to-day expenses, address unforeseen cost increases or revenue shortfalls, and protect against emergency financial crises or disaster situations. The reserve target is equal to the cost of the individual utility’s operations for three months (90-day working capital reserve). Due to large fluctuations and variability in the energy market, the Electric Utility Operations and Maintenance Reserve has a target ranging from 90 to 180 days of operations. For the Electric Utility, the Operations and Maintenance Reserve, together with the Rate Stabilization Reserve (as described below), comprise the Electric Utility Rate Stabilization Fund established and maintained by the Electric Utility for purposes of its bond indenture.
• Infrastructure Reserve – this reserve is used to support each utility’s CIP or fund unforeseen and unbudgeted capital costs. The target minimum goal is a balance of the following year’s planned capital improvement program. The reserve target is equal to an average annual CIP budget, as calculated over a 48-month period of budgeted CIP expenses as presented in the Biennial Capital Improvement Program Budget. At minimum, t he target is to reserve 20% of the average annual CIP budget amount. For the Electric Utility, this reserve is based on an analysis of critical infrastructure, the likelihood for replacement, and the estimated replacement costs, evaluated regularly by SVP.
• Rate Stabilization Reserve – this reserve is used to absorb short-term revenue shortfalls and is designed to stabilize utility rates and avoid wide swings in rates charged to utility customers over time. The target minimum goal reserve target is a balance equal to 10% of each utility’s projected current year rate payer revenue. For the Electric Utility, the Rate Stabilization Reserve, together with the Operations and Maintenance Reserve (as described above), comprise the Electric Utility Rate Stabilization Fund established and maintained by the Electric Utility for purposes of its bond indenture. • Special Projects Reserve – this reserve sets aside funds for large or longer -term CIP projects or City of
Santa Clara
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES other special purposes to lessen fluctuations in rates and support long-term planning efforts.
While no general target is established for this reserve, the amounts will be established by each utility based on need.
In addition to the reserves cited above, the City’s Electric Utility Fund has established rate stabilization and cost reduction reserves. These reserves are intended to stabilize electric utility rates and set aside as a buffer for unforeseen expenditures or revenue shortfalls.
In addition to the reserves cited above, reserves may be established to address specific needs or requirements of an individual utility. This may include required reserves in restricted funds, such as the reserves in the Electric Operating Grant Trust Fund for public benefits, low carbon fuel, and greenhouse gas.
Other Reserves
The City may include additional reserves set aside for specific purposes based on legal, policy, or budgetary purposes. Some of these include reserves for historical preservation, pension costs, vehicle or fleet replacement, workers’ compensation costs, or to fund potential future general liability claims against the City.
• Pension Stabilization Reserve – this reserve sets aside funds to address the City’s pension unfunded accrued liability. The targeted annual funding contribution is 1% of the City’s unfunded pension liability.
Interfund Loans and Advances
Interfund loans are loans from one City fund to another City fund for a specific purpose, with a requirement for repayment. Interfund loans should be short-term in nature and shall not be used to solve ongoing structural budget deficits. The department managing the borrowing fund should complete the interfund loan agreement.
The agreement should include the amount requested, loan period, description of the loan, and repayment terms.
Interest shall accrue at the City’s pooled investment rate at the time of the loan approval. A summary of outstanding interfund loans are also included in the City’s Comprehensive Annual Financial Report. In addition, advances from the General Fund have been approved by the City Council that may be paid back by other revenue sources.
Investment Policy
The City undertakes investment related activities that are made with prudence. On an annual basis, the City formalizes these activities in the Investment Policy Statement which is adopted by a resolution of the City Council (https://www.santaclaraca.gov/home/showdocument?id=66753 ). The policy is to invest public funds, including
bond proceeds, reserves and other special City funds, in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.
The City of Santa Clara Charter gives the Director of Finance the authority and responsibility to deposit and invest all City funds. It authorizes the Director of Finance to invest the City’s idle cash in allowable investment vehicles with a maximum remaining maturity of five years at the time of purchase. The City Council may grant express authority either specifically or as part of an approved investment program to invest in vehicles with remaining maturity that exceeds the five-year restriction. Authority must be given to the Director of Finance at least three months prior to the investment. California Government Code also allows the City to invest in the same investment vehicles as authorized by the City Council. The Director of Finance establishes written depository City of
Santa Clara
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES and investment policy procedures for the operation of the investment program consistent with the City Investment Policy, establishes a process of independent review by an external auditor , and provides monthly investment reports to the City Council.
Debt Policy
The City believes that debt is an equitable means of financing projects and represents an important source of meeting fiscal responsibilities. The City obtains and maintains long-term debt for large capital improvement projects. The Finance Department manages the City’s debt with prudence, diligence, and attention to prevailing economic conditions and applicable laws. It manages issuance of debt, administers debt proceeds, prepares ongoing disclosure, handles debt and tax compliance, and makes debt service payments. City departments with debt-financed capital programs coordinate with the Finance Department in implementing and handling debt related transactions. Semiannual updates are prepared by the Finance Department on outstanding debt for the City of Santa Clara, its Agencies, and Corporations. This report is presented as a standard management practice that provides a valuable overview of the current status of the City’s long-term debt obligations. The current City Council approved debt policy can be found online at: (http://santaclaraca.gov/home/showdocument?id=63748 ).
Donation Policy
Donations may be offered in the form of cash, real or personal property. “Designated” donations are donations where the donor specifies intended use by a particular City department, location, or purpose. “Undesignated” donations are given to the City as a whole, for an unspecified use. Donations of any kind which might be perceived or interpreted as an attempt to influence actions of the City Council or City Administration will not be accepted. All donations are presented to the City Manager for compliance with the policy. As part of the annual budget process, for anticipated monetary donations, staff will bring forward for Council consideration a balanced appropriation for revenue and expenditures to facilitate the acceptance of donations throughout the fiscal y ear.
Donations valued at $100,000 or greater require City Council acceptance and appropriation of funds. Donations valued less than $100,000 may be accepted with the monetary donations available to departments for expenditure as part of the adoption of the annual budget. A report of all donations received by the City is presented to City Council as part of the Monthly Financial Report. The appropriation of anticipated donations can be found in each respective City department and corresponding Source and Use of Funds Statement in this document.
Community Grants Policy
The budget includes an allocation of $100,000 for Community Grants to offset the cost of City fees in support of the Council approved Community Grants Policy. Annually, and subject to availability of funds, the City Council shall establish grant appropriations as part of the approval of the budget. Community grants, subject to availability of funds, shall not exceed $10,000 per applicant, per year. To receive grant funds, grant applicati ons must be submitted at least 90 days before the planned event/activity being funded, regardless of the form of the grant, and will be evaluated by the City Manager’s Office on a case-by -case and “first come-first served” basis, throughout the fiscal year. Applicants are encouraged to submit their applications at the beginning of the fiscal year, for events or activities occurring at any time during that fiscal year, to maximize opportunity for availability of funds. The City Manager’s Office shall approve or deny an applicant’s request based upon eligibility criteria, and subject to funding availability as approved by the City Council through the adoption of the annual budget.
Grants for community events shall not be provided for waiver of or reimbursement for already discounted permit fees. Grants for attendance at youth state, national, or international competitions or performances shall be limited to costs of registration, hotel, transportation, and food for participants and coaches/chaperones only. Due to short notice to advance to state, national, or international competitions, applicants shall submit an application City of
Santa Clara
FY 2022/23 AND FY 2023/24 PROPOSED CAPITAL IMPROVEMENT PROGRAM BUDGET | BUDGET AND FISCAL POLICIES within one week of advancing to such competitions. In all cases, the City reserves the right to reject any and all applications in the event the City Manager’s Office identifies a potential conflict of interest or the appearance of a conflict of interest. Submission of an application in no way obligates the City to award a grant and the City reserves the right to reject any or all applications, wholly or in part, at any time, without penalty.
Stadium Authority Policy
The Stadium Authority exists as a public body, separate and distinct from the City, and is established to provide for development and operation of Levi’s Stadium. It is structured so that the City will not be liable for debts or obligations of the Authority. The governing board duties and the fiscal policies that govern the Stadium Authority are included in the stand-alone Operating, Debt, and Capital Budget that is adopted by the Stadium Authority Board. This can be found at https://www.santaclaraca.gov/our-city/santa-clara-stadium-authority . This budget
reflects the revenues and expenditures related to the support of the Stadium and can also be found in the General Fund Non-Department section of this document titled Stadium Operations.
Policy Development
Staff has established this Budget and Fiscal Policies section in an effort to improve governance, transparency, and establish policies to govern the budget. These policies will be reviewed annually and enhanced as capacity allows.
City of
Santa Clara
Table 1: City of Santa Clara Annual Budget
* Adjusts for transfers, contributions and reserves to avoid double counting of the same funds (e.g., internal service funds are excluded).
City of Santa Clara Annual Budget
FY 2021/22 FY 2022/23
Fund Type Budget Budget
General Fund $286,025,931 $271,155,355
Special Revenue Funds 28,214,477 28,469,289
Enterprise Funds 670,250,848 815,864,620
Internal Service Funds 41,211,645 42,429,153
Debt/Othe r 39,291,994 19,846,647
Less (Transfers, (178,378,596) (200,317,482) Contributions, and Reserves)' Subtotal Operating Budget 886,616,299 977,447,582
Capital Funds 337,391,387 355,855,666
Less (Transfers, (6,682,539) ( 1,454,000) Contributions, and Reserves)' Subtotal Capital Budget 330,708,848 354,401,666
Total Budget $1,217,325,147 $1,331,849,248
Table 2: Breakdown of the Capital Budget by Theme
2022/23 2023124 Biennial Five-Year
Theme Budget Budget Budget CIP
Administrative Facilities $4,195,595 $1 ,551,000 $5,746,595 $5,746,595 Community Facilities 1,790,765 0 1,790,765 1,790,765
Convention Center 2,622,854 0 2 ,622,854 3,172,854
Electric Utility 188,712,882 18~, 175,278 372,838,160 ~8~,6~9,777 Other Community Projects 9,470,611 6,453,710 15,924,321 34,893,488 Parks and Trails 23,661,252 278 ,000 23,939,252 28,439,252 Sewer Utility 42,362,258 17,797,655 60,159,913 115,534,612 Solid Waste 743,000 765,000 1,508,000 3,944,000
Storm Drain 4,655,889 714,000 5,369,889 5,369,889
Technology and Equipment 7,410,487 1,302,374 8,712,861 11,493,669 Transportation 63,515,073 13,790,232 77,305,305 112,370,751 Water and Recycled Water 6,715,000 5,215,000 11,930,000 22,835,000 Utilities TOTAL $355,855,666 $232,042,249 $587,897,915 $830,240,652 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-669 Agenda Date: 6/21/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Establishing the Fiscal Year 2022/23 Appropriations Limit
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Annually, the City is required to calculate the expenditure appropriation limit from tax proceeds to determine compliance with Propositions 4 (Gann Initiative) and 111 (Spending Limitation Act of 1990).
On November 6, 1979, the California electorate passed Proposition 4, which created Article XIIIB of the State Constitution placing limits on the amount of revenue that can be spent by governmental agencies. This constitutional amendment, also known as the GANN Initiative, placed limits on the growth of expenditures for publicly funded programs by restricting the amount of revenue that the City can appropriate in any fiscal year. Not all revenues are restricted by the limit, only those that are categorized as proceeds of taxes.
The City's limit has been based on actual appropriations during FY 1978/79, increased annually by an adjustment factor. On June 5, 1990, the California electorate approved Proposition 111, which modified the method of adjusting the annual Appropriations Limit. Beginning with the FY 1990/91 appropriations limit, the City may choose from the following indices when arriving at an adjustment factor:
1. The annual growth in the City's population or the annual growth in the County's population as provided by the State Department of Finance; and
2. The annual growth in the California Per Capita Income or the growth in the non- residential assessed valuation due to new construction within the City.
DISCUSSION
The City is responsible for dividing citywide revenues between tax and non-tax revenue and applying the formula to the cumulative appropriation limit. For FY 2022/23, the appropriations limit was computed using the annual population growth of the City of Santa Clara (0.78%) and the annual growth in the California Per Capita Income (7.55%). Applying these adjustment factors, the appropriations limit for the City of Santa Clara in FY 2022/23 is $592,639,131 (Schedule 1). As a result, this calculation limits the City from receiving more than $592,639,131 in tax-based revenues in FY 2022/23. An analysis of the revenues generated from tax proceeds minus any exempted expenditures (such as debt service, capital outlay and federal mandates) resulted in total revenue subject to the appropriation limit of $185,230,550 or 31.26% of the limit. The City’s appropriations subject to the limit are $407,408,581 below the FY 2022/23 appropriations limit. Therefore, the City is in compliance with Article XIIIB of the California Constitution.
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22-669 Agenda Date: 6/21/2022
Schedule 1 provides the history of the City's appropriations limits as adopted by the Council for FY 2013/14 through FY 2021/22 and the appropriations limit recommended for adoption for FY 2022/23.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
There is no fiscal impact to this report. By adopting the Resolution establishing the appropriations limit for FY 2022/23 the City will be in compliance with Propositions 4 and 111.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.
RECOMMENDATION
Adopt a Resolution establishing the City's FY 2022/23 appropriations limit of $592,639,131.
Reviewed by: Kenn Lee, Director of Finance
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Schedule 1
2. Resolution for Appropriations Limit
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Schedule 1
Fiscal
Year
Beginning
Appropriations
Limit
Price
Factor
Population
Factor
Adjustment
Factor
Ending
Appropriations
Limit
Revenue
Subject to
Appropriations
% of
Appropriation
Limit
(1) (2) (3) (4) = (2) X (3) (5) = (1) X (4) (6) (6) / (5) 2022/23 546,765,505 1.0755 1.0078 1.0839 592,639,131 185,230,550 31.26% 2021/22 503,467,316 1.0573 1.0271 1.0860 546,765,505 174,200,673 31.86% 2020/21 478,945,316 1.0373 1.0134 1.0512 503,467,316 177,031,551 35.16% 2019/20 459,684,534 1.0385 1.0033 1.0419 478,945,316 184,097,298 38.44% 2018/19 429,451,171 1.0367 1.0325 1.0704 459,684,534 175,246,540 38.12% 2017/18 410,840,550 1.0369 1.0081 1.0453 429,451,171 160,838,861 37.45% 2016/17 363,345,984 1.1108 1.0179 1.1307 410,840,550 156,954,895 38.20% 2015/16 341,156,650 1.0531 1.0113 1.0650 363,345,984 133,461,118 36.73% 2014/15 327,531,346 1.0262 1.0150 1.0416 341,156,650 123,316,251 36.15% 2013/14 306,762,357 1.0512 1.0157 1.0677 327,531,346 115,952,115 35.40% City of Santa Clara
Proposition 4 Appropriations Limit
FY 2013/14 Through 2022/23
On June 5, 1990, the California electorate passed Proposition 111which modified the methodof adjusting the annual appropriationslimit. Beginning with the 1990/91 AppropriationsLimit, the City may choose from one of thefollowing indices when determining the adjustment factor:
The annual growth in the City's population or the annual growth in the County's population as provided by theState Department of Finance.
and
The annual growth in the California Per Capita Income or the growth in the non-residential assessed valuation dueto new constructionwithin the City.
The 1990/91 Appropriations Limit was revised by applying the new growth factors to the appropriations limits for 1986/87 and each subsequent year . In computing the FY 2022/23 Appropriations Limit, the population growthof the City of Santa Clara and the annual growth in California Per Capita Income was used.
Resolution/Appropriations Limit Page 1 of 2
Rev: 11/22/17
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
ESTABLISHING FISCAL YEAR 2022/23 APPROPRIATIONS LIMIT
PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE
CONSTITUTION AS IMPLEMENTED BY TITLE 1, DIVISION 9
(ENTITLED “EXPENDITURE LIMITATIONS” – SECTION 7900 ET
SEQ.) OF THE CALIFORNIA GOVERNMENT CODE
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, Proposition 4, commonly known as the Gann Initiative, was adopted by voters on November 6, 1979;
WHEREAS, the Proposition created Article XIIIB of the California State Constitution placing limits on the amount of revenue which can be spent by all entities of government; WHEREAS, the limit based on the Proposition 4 formula is updated annually using growth data supplied by the State Department of Finance; and,
WHEREAS, the appropriation limit is required to be adopted by the legislative body of each government entity.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. Appropriations Limit. That the appropriations limit for fiscal year 2022/23 be Five Hundred Ninety-Two Million Six Hundred Thirty-Nine Thousand One Hundred and Thirty-One Dollars ($592,639,131).
2. Calculation Factors. Pursuant to Section 8 of Article XIIIB of the California Constitution, the City Council determines that for fiscal year 2022/23 the change in the cost of living shall be measured by the percentage change in California per capita personal income or the growth in the non-residential assessed valuation due to new construction within the City and the change in population shall be measured by the annual growth in the County or the City's population as provided by the State Department of Finance, whichever is higher.
Resolution/Appropriations Limit Page 2 of 2
Rev: 11/22/17
3. Factors for 2022/23. That for purposes of computing the appropriations limit for fiscal year 2022/23, the annual growth in the California Per Capita Income is 7.55% and the annual percent change in City population as provided by the State Department of Finance is 0.78%.
4. Notice of Action to be Taken. Pursuant to Government Code Section 7910, no judicial action or proceeding to attack, review, set aside, void, or annul the action of the City Council in establishing the appropriations limit for fiscal year 2022/23 shall be brought unless such action or proceeding shall have been commenced within forty-five (45) days of the date of adoption of this resolution.
5. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 21st DAY OFJUNE 2022, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference: None
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-580 Agenda Date: 6/21/2022
REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Request from the Stadium Manager and StadCo to Add Stadium Builder’s Licenses to Field Seats in the North and South End Zones of Levi’s Stadium
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On April 19, 2022, the Stadium Manager submitted a proposal to add SBLs priced at $10,000 per seat to field seats in the North and South end zones of Levi’s Stadium (Attachment 1). Stadium Authority and Stadium Manager/StadCo staff met on May 4, May 25, and June 9 to discuss the proposal.
On June 16, Stadium Manager/StadCo submitted an alternative proposal to add SBLs priced at $17,500 for the field seats (Attachment 2). The Stadium Authority’s projected revenue totals $1,651,953 over the life of the SBLs.
Stadium Manager/StadCo also updated their projections for the $10,000 proposal in their June 16 submittal. Per the June 16 proposal, the Stadium Authority’s projected revenue totals $1,154,031 over the life of the SBLs if $10,000 SBLs were approved.
The field seats are subject to annual NFL review and approval. Stadium Manager/StadCo submitted a May 20, 2022 letter from the NFL that provides conditional approval for 44 seats in the North end zone and 26 seats in the South end zone for the 2022 NFL Season (Attachment 3). Included in the 70-seat count are three (3) ADA wheelchair positions and 3 ADA companion seats. The financial projections do not forecast any SBL revenues from the six (6) ADA positions but do include the 10% ticket surcharge revenue from tickets for those 6 positions that will be sold to ADA patrons.
ATTACHMENTS
1. April 19, 2022 $10,000 SBL Proposal
2. June 16, 2022 $17,500 SBL Proposal
3. 2022 NFL Approval Letter
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STADIUM
FORTY NINERS STADIUM MANAGEMENT COMPANY
April 19, 2022
Rajeev Batra
Santa Clara Stadium Authority
1500 Warburton Avenue
Santa Clara, CA 95050
Dear Mr. Batra,
Stadium Manager is seeking approval from the SCSA for the setting of SBL pricing for field seating in the north and south endzones of Levi's Stadium.
The field seats continue to be popular with fans and present a significant financial opportunity to drive additional revenue directly to the SCSA. Although we have not yet received final approval for the seats from the NFL for the 2022 season, we would like to proceed with finalizing the price point so that when approved, we are prepared to go to market with the seats.
We believe that the optimal price point for these seats is an SBL of $10,000 per seat. At this price level, we anticipate full sell-through of the field seating within 18 months, generating a projected $1,127,225.00 in total revenue to the SCSA over the life of the seats.
As you are aware, Section 4.6.1 of the Lease requires the SCSA to reimburse Tenant for amenities contained in Exhibit D of an SBL agreement that are fulfilled by the Tenant for NFL Events. Specifically, the Lease requires the SCSA to reimburse Tenant for complimentary buffets provided by Tenant at NFL games, if such benefit is contained in Exhibit D. With respect to these specific field seats only, the 49ers have committed to covering any food and beverage offered by Tenant associated with these SB Ls, and such amenity will NOT be included in Exhibit D of the SBL agreement for these seats. Thus, the SCSA will not be obligated to fund any buffets associated with the seats.
I have attached our revenue projections for the seats (Exhibit A). The projections assume pricing approval by the end of April 2022.
m Mercurio
Executive Vice President & General Manager
cc: Mayor and City Council
Ruth Shikada
Christine Jung
49ers Compliance Manager
4900 Marie P. DeBartolo Way I Santa Clara, CA 95054
From: Chandhok, Rahul
To: Rajeev Batra
Subject: Field Seats
Date: Thursday, June 16, 2022 3:06:23 PM
Attachments: Field Seat - $10k Model (6.14.22 Update).pdf Field Seat - $17.5k Model (6.14.22 Update) (2).pdf
Executive Director Batra,
Please find attached two alternative revenue scenarios Field Seat SBLs. The attached revenue scenario for the $10k price point is similar to the proposal we sent you a few weeks ago, with a minor adjustment to the ticket surcharge calculation.
Based on our current design, we anticipate there will be 70 seats in total, with 44 seats in the north endzone, and 26 seats in the south endzone. The positioning of a tunnel in the south endzone prevents us from locating more seats on that side.
Included in that 70-seat count are 3 ADA wheelchair positions, and 3 ADA companion seats. Because ADA seats tend to have significantly diminished demand for SBLs, we do not anticipate we’ll sell SBLs on those 6 seats in any pricing scenario, bringing our total sellable seats to 64.
Comparing the two alternatives it is clear that the $17.5k alternative shows a better economic outcome for the SCSA . The $17.5k alternative shows lifetime revenue to the SCSA of $1,651,953 compared to $1,154,031 in the $10k scenario. Although the higher price results in slower sales (three years versus two years) that is more than offset by the higher price.
As you and the Board evaluate these two alternative pricing scenarios it is worth considering the risk profile of each scenario. The higher the price the longer it will take to sell the product, and that additional time introduces additional risks such as changes in consumer attitudes, changes in discretionary spending, and broader concerns on the economy. Nobody has a crystal ball.
I would also note that all these comparisons are in nominal dollars (i.e. they are not discounted for present value). It is our view that this is the simplest way to compare these alternatives because the cadence of the cash flows is similar under both scenarios.
Because we are late in our sales cycle for the upcoming 2022 season, and recent concerns over the economy, we would strongly encourage yourself and the Board to give us definitive approval on these SBLs as quickly as possible. The more time our sales team has to sell these before the season begins in August, the more successful they will be on behalf of the SCSA, which receives all SBL revenues.
If possible, we would like to have this on the agenda for the upcoming June 21 st
Stadium Authority Board meeting.
Thank you and please reach out to me if you have any questions or concerns.
Rahul Chandhok
Executive Vice President, Communications & Public Affairs San Francisco 49ers
T 408.673.2018 | M 408.497.4074
SAP Performance Facility
4949 Marie P. DeBartolo Way
Santa Clara, CA 95054
May 20, 2022
Jim Mercurio
San Francisco 49ers
4900 Marie P DeBartolo Way
Santa Clara, CA 95054
Dear Jim:
We have reviewed the San Francisco 49ers submission for field-level seating for the 2022-23 season, based on our review, your submission is in compliance with (i) the requisite distancing from the field to the stadium wall, (ii) padding installation pursuant to the Mandatory Practices for Vertical Surfaces, and (iii) the ability for operational personnel to move safely along the endzones without obstruction. In accordance with the foregoing, conditional approval has been granted for:
• North end zone seating structure of (44) seats located in front of sections 101-105 • South end zone seating structure of (26) seats located in front of sections 126-129
Field seat locations and set up may not be changed without additional separate approval from the League office. If it is determined at any time during the season that the field seats disrupt general game operations, NFL Football Operations reserves the right to request modifications to the structure.
Finally, your field seating approval is subject to change based on any applicable Game Day protocol restrictions in effect for the 2022-23 season.
Sincerely,
Phil Bogle
cc:
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-581 Agenda Date: 6/21/2022
REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Report from the Stadium Authority for Action Regarding the Stadium Manager and StadCo’s Request to Add Stadium Builder’s Licenses to Field Seats in the North and South End Zones of Levi’s Stadium
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
EXECUTIVE SUMMARY
The Forty Niners Stadium Management Company (Stadium Manager) and Forty Niners SC Stadium Company, LLC (StadCo) have presented a proposal to add Stadium Builder’s Licenses (SBLs) priced at $17,500 per seat to field seats in the North and South end zones of Levi’s Stadium which provides for possible additional Stadium Authority revenue for debt repayment by the Santa Clara Stadium Authority (Stadium Authority).
Staff recommendation is to approve the Stadium Manager/StadCo’s proposal, which is projected to generate Stadium Authority revenues totaling $1,651,953 over the life of the SBLs. Additionally, Board approval is recommended to authorize the Executive Director to 1) negotiate and execute an agreement with Stadium Manager/StadCo to formally document the new obligations and commitments of the parties related to the field seats and 2) to work with the Stadium Manager to make modifications, provide clarifications and other clean up language to the SBL agreement in compliance with the Stadium Lease Agreement.
BACKGROUND
This section of the report summarizes the various relevant legal provisions of multiple agreements, NFL approval, and a summary of Board action on previous proposals.
Relevant Agreement Provisions
The following provisions from multiple Stadium Agreements should be taken into consideration as they align with the Stadium Manager/StadCo’s proposal.
Stadium Lease Agreement -- Section 4.6.1 of the Stadium Lease Agreement with StadCo provides that the Stadium Authority has the sole and exclusive right to sell, license, or transfer SBLs and similar instruments for all the seats located in Levi’s Stadium, with the exception of those seats located in, or accessible through, the Suites.
Credit Agreement -- As the Borrower, the Stadium Authority is required to use SBL proceeds to pay down debt, currently the Term A Loan, after date of receipt as required by Section 2.14(d) in the Stadium Authority Credit Agreement.
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Stadium Operations Agreement -- Section 13 of Stadium Operations Agreement provides that StadCo, as the Tenant, shall have the encumbered right to sell tickets for seats that don’t have SBLs by May 31 of each calendar year for the immediately following NFL Season.
Stadium Management Agreement -- Section 2.6.18 in the Fourth Amendment to the Management Agreement requires the Stadium Manager to make recommendations to the Stadium Authority with respect to facilitation of a secondary market for SBLs, and market, monitor, and manage any SBL agreements of the Stadium Authority.
Non-Relocation Agreement and Team Sublease -- The Non-Relocation Agreement defines “NFL Ticket Surcharge” as a surcharge on the price of admission to all NFL Surcharge Games that is ten percent (10%) of the Ticket Receipts from such NFL Surcharge Games, which is payable to the Stadium Authority. Ticket Receipts, which the Stadium Authority and Stadium Manager have referred to as “Reserve Ticket Price” in previous reports and proposals respectively, do not include any of StadCo’s revenues that are described in Article IV of the Team Sublease. As defined under Section
4.1.2 in the Team Sublease, StadCo’s revenues are the following: all StadCo’s Concession Revenues, Premium Seating Premiums, StadCo’s Advertising Revenue, parking revenues from Forty Niners Events and other Forty-Niners related activities, and any other revenues of the operations of the Stadium which are not expressly included in Forty Niners Revenues. “Premium Seating Premiums” is defined as the premiums received pursuant to and/or in connection with the sale of tickets for any Premium Seating for any Forty Niners Event and/or other Forty Niners-related activities, as determined in accordance with NFL Rules and Regulations.
SBL Agreement -- By entering into an SBL Agreement, an SBL Holder has exclusive rights to purchase 49ers season tickets and priority access to other events at the Levi’s Stadium for the term of the agreement. Additionally, the SBL Agreement between the Stadium Authority and the SBL Holder provides guarantees in the event that the seats are not available due to various circumstances. In such event, the SBL Agreement requires the Stadium Authority to either assign the SBL Holder a comparable seat or return the unamortized portion of the SBL if no such comparable seat exists.
These referenced agreement provisions are documented in Attachment 1.
NFL Approval
Based on a 2019 NFL approval letter and subsequent discussions with the Stadium Manager, it is the Stadium Authority’s understanding that the NFL holds full authority to annually review and approve the seating structures prior to each season. Any changes to the field seat locations and set up require additional NFL approval. Stadium Manager/StadCo submitted a May 20, 2022 letter from the NFL that provides conditional approval for 44 seats in the North end zone and 26 seats in the South end zone (approval letter is attached to corresponding report #22-580) for the 2022 NFL season; however a new NFL approval will be required for changes to the field seat configuration that are currently in the design process. It is anticipated that the field seat configuration will provide a total of 70 seating positions, including three (3) ADA wheelchair positions and 3 ADA companion seats. The financial projections do not forecast any SBL revenue from the six (6) ADA positions but do include the 10% ticket surcharge revenue from tickets for those 6 positions that will be sold to ADA patrons. Stadium Manager/StadCo staff has also advised that the NFL will typically provide their annual approval in early June of each year.
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Summary of Board Action on Previous Proposals
The Stadium Authority first initiated the discussion of assigning SBLs to the field seats in the North and South end zones during the 2018 NFL season when field seats were installed without assigned SBLs. The Stadium Manager responded that the temporary nature of the seats did not make for optimal conditions to assign SBLs due to the NFL’s requirement to annually approve the installation of the field seats.
The potential assignment of SBLs to field seats was also discussed during Summer 2019 when the Stadium Manager submitted permit applications for field seats on the playing field for NFL games during the 2019 NFL season and, separately, proposed developing an SBL pricing plan for the seats.
In the end, the seats were installed by the Stadium Manager for the 2019 NFL Season without SBLs.
In April 2020, the Stadium Manager submitted a proposal to add SBLs to the field seats and requested that the proposal be submitted to the Stadium Authority Board for consideration. The 2020 proposal was presented to the Stadium Authority Board on May 14, 2020 while the regional and State’s Shelter in Place Orders were in full effect. At that time, staff expressed the following concerns regarding the proposal:
1. Stadium Manager proposed the sale of a product, of a temporary nature, that would be amortized over a 30-year life but could not guarantee its availability each year.
2. Annual renewal of the temporary field seats depends entirely on the NFL’s approval.
3. Stadium Authority must guarantee the replacement of a comparable option to make the SBL Holder whole if the seats are not approved in any given year or return the unamortized portion of the SBL.
The Stadium Authority Board took no action on the Stadium Manager’s 2020 proposal in order to receive further information from the State and Santa Clara County on how large sports gatherings will be conducted in response to the COVID-19 pandemic for the 2020 NFL season and directed the Stadium Manager, after such information about the 2020 season was received, to continue to develop a “similar instrument” proposal that addressed the Stadium Authority’s concerns.
The Stadium Manager submitted another SBL proposal in May 2021 to add SBLs priced at $10,000 per seat to the field seats. On June 8, 2021, the Stadium Manager’s proposal was presented to the Stadium Authority Board. In addition to some of the concerns outlined above, the report included discussion about the Reserve Ticket Price, which the Stadium Authority receives 10% of as NFL Ticket Surcharge revenue as outlined in the Non-Relocation Agreement. The Board took action to direct the Executive Director to engage in discussions with the Stadium Manager over pursuing the SBLs, provide alternative schemes for licenses, and engage in a discussion on how to maximize the reserve price for tickets for the field seats.
This report is in response to the Board’s June 8, 2021 direction.
DISCUSSION
On April 19, 2022, the Stadium Manager submitted a proposal to add SBLs priced at $10,000 per seat to the field seats in the North and South end zones of Levi’s Stadium. Stadium Authority and Stadium Manager/StadCo staff met on May 4, May 25, and June 9 to discuss the proposal. Through these discussions, Stadium Authority and Stadium Manager/StadCo staff discussed increasing the City of Santa Clara Printed on 6/17/2022Page 3 of 7
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SBLs to $17,500 and the Board’s June 8, 2021 direction.
As a follow up to the Board’s direction, staff inquired about the Reserve Ticket Price. In response as to whether there was any flexibility to increase the Reserve Ticket Price (wherein the Stadium Authority receives 10% of as NFL Ticket Surcharge), Stadium Manager/StadCo staff indicated that the 10% ticket surcharge is calculated in accordance with terms of the Stadium contracts (specifically the Non-Relocation Agreement) and the 49ers are not amenable to renegotiating the contracts at this time.
On June 16, Stadium Manager/StadCo submitted an alternative proposal that priced the SBLs at $17,500 for the field seats. Stadium Manager/StadCo indicated that increasing the price from $10,000 to $17,500 will make it more challenging to sell the SBLs, and that it will take longer to sell the SBLs at the higher price point; however, the overall economics for the Stadium Authority are better at the $17,500 price point even with a lower sell through rate. This $17,500 pricing alternative assumes that the majority of the field seats with SBLs priced at $17,500 would be sold over three years. While 70 seats will be available, the financial projections do not include anticipated revenue for: SBLs for the ADA and ADA companion seats as well as for 6 of the 64 remaining seats due to potential sight line obstructions and overall pricing. The 10% NFL Ticket Surcharge for all seats have been included in the projections. Based on these assumptions, the Stadium Authority’s projected revenue at a price point of $17,500 totals $1,651,953 over the life of the SBLs, compared to total revenue of $1,154,031 at the $10,000 price point.
Staff recommends Board approval of the $17,500 pricing alternative for the field seats based on various factors, including:
1. Field seats provide a unique, premier fan experience with close proximity to players on the field compared to other seats in the stadium bowl; however the sightlines from the seats are often considered less attractive than other seating options for two reasons: they are not elevated above the field so the views are often obstructed by camera crews/ event staff, and their position in the end zone (rather than along the yard lines) limits the view of the action on the rest of the field.
2. Pricing of SBLs throughout the stadium - Currently, there are SBLs priced at $6,000 in each end zone directly behind the field seats (e.g. Sections 101-105), and there are SBLs priced at $6,000 to $12,000 in the lower level along the yard lines (at Sections 111, 112, 118 and 119).
Those seats do not have access to the Clubs;
3. Stadium Manager/StadCo has indicated that the field seats may have access to certain club areas, however the specific club areas have yet to be determined, may be changed from time to time, and are likely to have a more circuitous access route than the club seats that have dedicated club access.
4. Limited number of seats (70 seats or less); and
5. Additional revenue for the Stadium Authority compared to the $10,000 SBL proposal.
Because these seats are temporary in nature, the Stadium Authority cannot guarantee that they will be available for the life of the stadium, and if they are removed for any reason, it is unlikely that there will be a relocation option that will be acceptable to the customer. Accordingly, the Stadium Authority will carry the obligation of refunding the unamortized portion of the SBL to the customer in the event the seats are removed.
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amount if the seats are not available adjusts per year due to 1) the requirement that only the unamortized portion needs to be refunded if there are no comparable seats available and 2) the timing of the receipt of payment. Since the Stadium Authority is not paying any upfront capital costs to install the seats, the Stadium Authority will always be in a net positive revenue position even if it has to make refunds to the customers at some point in the future.
StadCo has committed to the following obligations as part of this year’s SBL proposal:
1. Stadium Authority will not be responsible for paying any complimentary food and beverage amenities/costs provided to these field seat SBL Holders.
Staff Analysis: The potential responsibility of paying for food and beverage amenities was a major concern for the Stadium Authority during consideration of prior years’ proposals. There are significant costs associated with providing complimentary buffet to SBL Holders that have such amenity outlined in their SBL agreement. Without this guarantee, food and beverage costs to the Stadium Authority could likely outweigh the projected revenue that could be generated by adding SBLs to these seats. As such, StadCo’s commitment that the Stadium Authority will not be responsible for paying for any food and beverage amenities/costs provided for these field seats resolves this key concern.
2. StadCo agrees to extend the May 31, 2022 cutoff date to sell tickets for any field seats that do not have SBLs to July 31, 2022.
Staff Analysis: The Stadium Operations Agreement allows StadCo, as the Tenant, to sell tickets for seats that don’t have SBLs by May 31 of each calendar year for the immediately following NFL Season. Any SBL Agreement applicable to such seats entered into after May 31 of any calendar year shall be effective only for Non-NFL Events and, unless the Parties otherwise agree, subsequent NFL Seasons. StadCo’s agreement to extend the cutoff date to July 31, 2022 for the field seats provided Stadium Authority and Stadium Manager/StadCo staff additional time to discuss the proposal in more detail and come to agreement about these commitments. The extended cutoff date also provides the Stadium Manager’s SBL team additional time to sell SBLs. If the Board approves staff’s recommendation, the SBL team will have over a month to start selling SBLs for the field seats.
3. StadCo will be responsible for any initial capital costs and for any future capital improvements, maintenance, repairs, and replacements related to the field seats.
Staff Analysis: Capital improvements, maintenance, repairs, and replacements can have significant costs to the Stadium Authority as the owner of the Stadium. The StadCo proposal relieves the Stadium Authority of financial responsibilities associated with the field seat improvements now and over time.
Should the Board approve the sale of SBLs (at any price point) for the field seats, the Stadium Authority would assume the following risks and liabilities, several of which have been previously communicated to the Board through prior reports on:
· Any SBLs assigned to the field seats are amortized over their 30-year life, but the Stadium Authority, Stadium Manager, and StadCo cannot guarantee its availability each year.
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· Annual renewal of the temporary field seats depends entirely on the NFL’s approval. · If a seat is not available, SBL agreements require the Stadium Authority to guarantee the substitution of a comparable SBL or refund the unamortized portion of the SBLs. · The Credit Agreement requires SBL proceeds to be used for debt repayment upon date of receipt. As such, the Stadium Authority cannot hold on to any SBL revenue from these field seats to be used for any potential refunds if no comparable seats are available and would need to find alternative funds to refund the unamortized portion of the SBLs.
If the Board approves adding SBLs to the field seats (at any price), staff recommendation includes authorizing the Executive Director to negotiate and execute an agreement with Stadium Manager/StadCo to formally document the new obligations and commitments of the parties related to the field seats. Separately, staff also recommends authorizing the Executive Director to work the Stadium Manager to make modifications to the SBL agreement template to include, among other items, a disclosure that field seats are subject to annual NFL approval and provide clarifications and clean up language that is consistent with the SBL agreement that is included in the Stadium Lease.
Once a new SBL agreement template is administratively approved, any new SBLs that will be executed will use that form.
ENVIRONMENTAL REVIEW
The potential environmental impacts of the project are addressed within an Environmental Impact Report (EIR) prepared for the development and operation of the stadium and related approvals (“49ers Proposed Stadium, 4900 Centennial Boulevard”) in accordance with the California Environmental Quality Act (CEQA). The EIR analyzes project-level impacts of the stadium including the potential for up to 75,000 seats.
FISCAL IMPACT
Stadium Manager/StadCo’s updated proposal to add SBLs priced at $17,500 to the field seats projects Stadium Authority revenue will total $1,651,953 over the life of the SBLs (of which $304,246 is attributable to the NFL Ticket Surcharge). The anticipated revenue is based on the assumptions outlined above for the respective proposal and was provided by Stadium Manager/StadCo.
The Stadium Authority’s obligation for customer refunds will change over time. The potential refund amount if the seats are not available adjusts per year due to 1) the requirement that only the unamortized portion needs to be refunded if there are no comparable seats available and 2) the timing of the receipt of the SBL payment. Since the Stadium Authority is not paying upfront capital costs to install the seats, the Stadium Authority will always be in a net positive revenue position even if it has to make refunds to customers at some point in the future.
If SBLs are not sold for the seats, the Stadium Authority anticipates receiving $304,246 in NFL Ticket Surcharge.
The commissions associated with the sale of SBLs can be accounted for in the overall SBL Sales and Services portion of the Stadium Authority FY 2022/23 Operating Budget.
COORDINATION
This report has been coordinated with the Treasurer and Stadium Authority Counsel’s Offices.
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22-581 Agenda Date: 6/21/2022
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .
ALTERNATIVES
1. Approve Stadium Manager/StadCo’s recommendation to add and sell SBLs priced at $17,500 per seat for the field seats located in the North and South end zones of Levi’s Stadium;
2. Authorize the Executive Director to negotiate and execute an agreement with StadCo regarding their obligations related to the field seats consistent with what is described in this report prior to the Stadium Manager selling SBLs for the field seats;
3. Authorize the Executive Director to work with the Stadium Manager to make modifications and provide clarifications and clean up language to the SBL template form that is in compliance with the Stadium Lease; or
4. Take no action to approve SBLs for the field seats located in the North and South end zones Levi’s Stadium.
RECOMMENDATION
Alternatives 1, 2 and 3.
1. Approve Stadium Manager/StadCo’s recommendation to add and sell SBLs priced at $17,500 per seat for the field seats located in the North and South end zones of Levi’s Stadium;
2. Authorize the Executive Director to negotiate and execute an agreement with StadCo regarding obligations related to the field seats consistent with the staff report prior to the Stadium Manager selling SBLs for the field seats; and
3. Authorize the Executive Director to work with the Stadium Manager to make modifications and provide clarifications and clean up language to the SBL template form that is in compliance with the Stadium Lease.
Prepared by: Christine Jung, Assistant to the Executive Director Reviewed by: Ruth Shikada, Executive Director’s Office
Approved by: Rajeev Batra, Executive Director
ATTACHMENTS
1. Relevant Agreement Provisions
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Relevant Agreement Provisions for SBL Proposal
Stadium Lease Agreement
4.6.1 Stadium Builder’s Licenses
As owner of the Stadium, the Stadium Authority possesses the sole and exclusive right to sell, license, or otherwise transfer SBLs and similar instruments and rights with respect to any and all of the manifested seats located in the Stadium (i.e., seats available and intended for sale to the general public), but excluding seats located in, or accessible through, the Suites. Prior to the Effective Date of this Lease, the Stadium Authority commenced marketing of SBLs and has entered into various SBL Agreements. The Stadium Authority specifically reserves the right to enter into SBL Agreements over the Term of this Lease with respect to any and all seats located in the Stadium, including the right to resell any SBLs that are terminated in accordance with the provisions of the SBL Agreement. Tenant agrees that, in the marketing and sale of Tickets to NFL Games and, following the Tenant Season Expansion Date, Non-NFL Events, Tenant will offer such Tickets to the SBL Holders, as and to the extent provided in the SBL Agreement. Subject to the terms and conditions of the Stadium Lease Documents, including without limitation, the provisions of Paragraph 7.3.1 of this Lease, Tenant shall also be responsible to make available to SBL Holders the amenities described in Exhibit D to each such SBL Agreement to the extent applicable to NFL Events, including providing a complimentary buffet to certain SBL Holders during NFL Games; provided, however, that the Stadium Authority shall, within thirty (30) days following receipt of an invoice therefor, reimburse Tenant for all costs and expenses incurred by Tenant in providing any such complimentary buffets. In no event shall Tenant have any obligations under any seat licenses sold, transferred or licensed by the Stadium Authority other than licenses issued to Persons pursuant to the SBL Agreement ("Other Seat Licenses"), nor shall any Other Seat Licenses affect Tenant's rights or increase Tenant's obligations under this Lease, nor shall Tenant be bound by the agreements made by the Stadium Authority in any such Other Seat Licenses, without Tenant's prior written approval, which approval may be granted or withheld in Tenant's sole and absolute discretion.
Credit Agreement
2.14(d) SBL Proceeds
On or after the date of Substantial Completion, on the date of receipt by Borrower of any net Cash proceeds relating to the sale of SBLs, Borrower shall prepay the Term Loans, and the remaining Term Loan Commitment shall be permanently reduced, as set forth in Section 2.15(b) in an aggregate amount equal to 100% of such proceeds.
Stadium Operations Agreement
13. Annual SBL Cutoff Date.
As provided in Paragraph 4.6.1 of the Stadium Lease, Tenant Agrees that, in the marketing and sale of Tickets to NFL Games, Tenant will offer such Tickets to the SBL Holders, as and to the extent provided in their respective SBL Agreement. However, the Stadium Authority and Tenant agree that, with respect to any seats in the Stadium not subject to a binding SBL Agreement as of May 31 of any calendar year, Tenant shall have the unencumbered right to sell Tickets for such seats for the immediately following NFL Season, and any SBL Agreement applicable to such seats entered into after May 31 of any calendar year shall be effective only for Non-NFL Events and, unless the Parties otherwise agree, subsequent NFL Seasons.
Fourth Amendment to the Stadium Management Agreement
2.6.18 On behalf of the Stadium Authority and not on behalf of StadCo, make recommendations to the Stadium Authority with respect to facilitation of a secondary market for SBLs, monitor and manage any agreements entered into by the Stadium Authority with respect thereto, and coordinate with Legends to transition responsibility from Legends to the Stadium Manager for managing both sold and unsold SBLs upon termination of the SBL Sales Agreement. In addition, from and after the termination of the SBL Sales Agreement: (i) maintain appropriate records of the holder of each SBL, (ii) monitor transfers of SBLs, and, where Stadium Authority approval is required, make recommendations to the Stadium Authority with respect thereto, (iii) oversee the marketing of any unsold or defaulted SBLs in accordance with the direction of the Stadium Authority; (iv) administer and enforce the terms and conditions of the SBLs, (v) manage the provision of services specified in the SBLs; (vi) invoice, collect, account for and distribute the amounts payable under SBL agreements; and (vii) provide information to StadCo, the Team and the sponsors of any Non-NFL Events as reasonably required to enable each of them to fulfill their obligations to the holders of SBLs. The services described in this Section 2.6.18 are hereinafter referred to as the "SBL Management Services".
Non-Relocation Agreement
5.1 NFL Ticket Surcharge
During the Surcharge Term, Team shall collect, on the Stadium Authority's behalf, the NFL Ticket Surcharge for all NFL Surcharge Games and shall deliver to Stadium Authority all collected NFL Ticket Surcharges for each such NFL Surcharge Game within ten (10) days after the game is played. Team shall have the right to provide complimentary Tickets to NFL Surcharge Games and any such complimentary Tickets shall not be subject to the NFL Ticket Surcharge. For the avoidance of doubt, Ticket Receipts shall not include, and no NFL Ticket Surcharge shall be required to be collected with respect to, any of StadCo's Revenues as described in ARTICLE IV of the Team Sublease.
Team Sublease
4.1.2 StadCo’s Revenues.
Subject to the terms of the Stadium Lease, StadCo shall exclusively own and possess all StadCo’s Concession Revenues, Premium Seating Premiums, StadCo’s Advertising Revenue, parking revenues from Forty Niners Events and other Forty-Niners related activities, and any other revenues of the operations of the Stadium which are not specifically and expressly included in Forty Niners Revenues pursuant hereto (collectively, “StadCo’s Revenues”). As used herein, “Premium Seating Premiums” means the premiums received pursuant to and/or in connection with the sale of tickets for any Premium Seating for any Forty Niners Event and/or other Forty Niners-related activities, as determined in accordance with NFL Rules and Regulations. The non- premium portion of the revenues received from the sale of such tickets shall constitute Forty Niners Revenues.
In the event the Stadium Authority exercises the Stadium Authority Put Right resulting in the Tenant Season being the entire Lease Year, StadCo shall receive and retain under the terms of the Stadium Lease certain additional use, occupancy and other rights (the “Expanded Use Rights”) under the Stadium Lease. Notwithstanding such an event and any other provision of this Sublease, the sublease and assignment to Forty Niners under this Sublease shall not be expanded during the remainder of the Term so as to include any assignment or other conveyance to Forty Niners of any Expanded Use Rights, except as may be set forth in an amendment to this Sublease provided in accordance with the terms of this Sublease. For the avoidance of doubt, to the extent that any portion of the sublease to Forty Niners and/or the assignment of rights to Forty Niners made hereunder had otherwise been in effect on a full-Lease Year basis prior to the Stadium Authority’s exercise of the Stadium Authority Put Right (such as Forty Niners’ limited full-Lease Year use and occupancy of the Forty Niners Spaces as described above), the same would be unaffected by the Stadium Authority’s exercise of the Stadium Authority Put Right.
Stadium Builder’s License Agreement
5. Rights Reserved By Licensor
The Stadium Authority expressly reserves the following rights:
(c). The right to improve, alter, restore, expand or enlarge the Stadium, any amenity area, any seating area or any other portion of the Stadium, as determined by the Stadium Authority in its sole discretion. If, in connection with any such action, the Stadium Authority relocates or reconfigures the Stadium seating or any amenity area(s), the Stadium Authority reserves the right to re-designate the specific locations of seats and to modify the assignment of specific seats to SBLs. If the Stadium Authority determines that any such modification is necessary, the Stadium Authority will endeavor to assign to an affected SBL a seat that is comparable to, in terms of field vantage point and access to amenities, the seat that was assigned to the SBL prior to the relocation or reconfiguration, all as determined by the Stadium Authority in its sole discretion and without regard to the original License Fee amount (each such Seat, a “Comparable Seat”). In the event the Stadium Authority notifies Licensee that there is no Comparable Seat(s), then Licensee shall have the right to terminate this License Agreement upon notice to the Stadium Authority, in which event the Stadium Authority shall, within sixty (60) days following such notice of termination return to the Licensee the Unamortized Portion of the License Fee. For purposes of this License Agreement, an SBL will be assumed to have a life of thirty (30) years and the applicable amortization will be straight-line (e.g., if an SBL with an initial cost of $20,000 (paid in full) is terminated after three (3) years, the Licensee would receive a refund in the amount of $18,000.00; such amount, the “Unamortized Portion of the License Fee”).
City of Santa Clara
Agenda Report
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Santa Clara, CA 95050
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22-803 Agenda Date: 6/21/2022
REPORT TO COUNCIL
SUBJECT
Action on a Written Petition (Council Policy 030), Submitted by Brian Doyle, to Place an Agenda Item at a Future Council Meeting to Consider an Explanation by Councilmember Hardy and Chahal as to Non-Compliance with FPPC Law and Regulations, City of Santa Clara Lobbyist Ordinance and Council Policy 050
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.
DISCUSSION
The City Clerk’s Office received a Written Petition on May 26, 2022 Brian Doyle, (Attachment 2) requesting to place an agenda item on a future council meeting to discuss the following as stated in the request: An explanation by Councilmember Hardy and Chahal as to why they did not comply with FPPC law and regulations, City of Santa Clara Lobbyist Ordinance and Council Policy 050 with respect to their acceptance of passes for admission to the November 15, 2021 49ers-Rams games from the San Francisco 49ers.
FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a City of Santa Clara Printed on 6/17/2022Page 1 of 2
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Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
ALTERNATIVES
1. Set a future Council meeting date to take action on the Written Petition received.
2. Take no action.
3. Any other City Council Action, as determined by the City Council.
RECOMMENDATION
Staff makes no recommendation.
Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Policy and Procedure 030 - Adding an Item on the Agenda
2. Written Petition submitted by Brian Doyle dated May 26, 2022 City of Santa Clara Printed on 6/17/2022Page 2 of 2
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RESOLUTION NO. 20-8895
A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM
REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from
members of the City Council.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That Resolution No. 20-8809 is hereby rescinded in its entirety.
2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.
II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17
3. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None
ORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PURPOSE
POLICY
ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.
Members of the City Council:
The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.
Referral from a Council Committee:
Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.
Items Referred During a Council Meeting:
By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possi ble
PROCEDURE
FOR WRITTEN
PETITIONS
ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:
Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.
1. All requests to address the City Council shall be submitted in writing.
Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected] .
2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PROCEDURE
FOR WRITTEN
REQUESTS
FROM CITY
COUNCIL
ADD ING AN ITEM ON THE AGENDA
1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.
2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter of What's Possi ble
COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.
CONTACT INFORMATION
Requesting Member of City Council --------------------
Contact E-mail ___________________________ _
Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _
WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
City of
Santa Clara
The Center of Who\'1 Po sible
CITY COUNCIL WRITTEN PETITION
Please provide the information requested below. When complete, please submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050.
Date: May 26, 2022
I, Brian Doyle , am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:
An explanation by Councilmembers Hardy and Chahal as to why they did not comply with FPPC law and regulations, City of Santa Clara Lobbyist Ordinance and Council Policy 050 with respect to their acceptance of passes for admission to the November 15, 2021 49ers Rams games from the San Francisco 49ers.
I understand that it is important that I attend the meeting in the event there are any questions the Council wishes to ask me.
Signed:
NAME: Brian Doyle
ADDRESS: Council District 5
Santa Clara
City
Street
95050
Zip Code
TELEPHONE:* ____________ _
Optional
DATE: May 26, 2022
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.
S:\CityClerk\FORMS AND INFORMATION FOR STAFF USE\Written Petition Form - 2016.doc
WRITTEN PETITION REGARDING RAJ CHAHAL AND KAREN HARDY
On November 15, 2021 Santa Clara City Council Members Raj Chahal and Karen Hardy attended the Rams vs 49ers football game at Levi's Stadium at the invitation of the San Francisco 49ers. It is believed that the two council members received some type of "all access" pass which allowed them full access to the Stadium both before and during the game and which included the offer of food. It is believed that the value of such passes exceeds $520.
At the "Public Presentations" section of the Agenda for the City Council meeting on December 7, 2021, both Council Members admitted being at the game at the 49ers' invitation, did not claim that they paid for tickets to the game, and stated that they were at the game to observe "operations". In response to a public records act request for evidence of payment to attend the games, the following emails were provided:
From: Raj Chahal <[email protected]>
Sent: Wednesday, April 13, 2022 6:51 PM
To: Melissa Lee <[email protected]>
Subject: Re: PRA 22-370 DUE 4/13
Hi Melissa,
In regards to this PRA, here is what I have to report:
The attendance has been reported on my public calendar, visit was to observe stadium operations firsthand in my capacity as Santa Clara Stadium Authority (SCSA) board member.
While the game was in progress some of the operational teams we observed/interacted with were:
Public safety team
Fire Safety team
Traffic management team
Public safety/jails team
Food distribution operations
Ground operations
Other misc. operations teams.
No food was accepted other than a water bottle.
Please let me know if you have any additional questions.
Raj Chahal
Councilmember District 2
City of Santa Clara
1500 Warburton Ave.
Santa Clara, CA 95osq
From: Karen Hardy <[email protected]>
Sent: Saturd ay, Apri l 23, 2022 12:55 PM
To: Melissa Lee <[email protected]>
Subject: Re: PRA 22-370 DUE 4/13
This was on my public calendar. During th e game Raj and I went t o observe th e stadium security , th e team for emergency situati ons, t raffi c control on the streets and parking lots, observation of crowd contro l cameras on attendees, jail facilities, food operations and other misc operations. We were offered food but only accepted one wate r bottle each.
Hope this explanatio n is sufficient.
Karen
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The two after-the-fact emails indicate that the Councilmembers Hardy and Chahal did not pay for the passes that allowed them admission to the November 15, 2021 NFL game. This contrasts with the actions of Councilmembers Jain and Becker who paid for their tickets to the 49ers game that they attended on January 2, 2022.
Their statements also indicate that the admission did not fall within the ticket exceptions found ln FPPC regulation 18944.1 which requires that a ticket or pass provided for official inspection purposes must be provided by the public agency in accordance with a policy adopted by the agency. Furthermore , no public report was ever filed on FPPC Form 802. The following are the requirements for reporting the acceptance of passes for sporting events:
Form 802 - Agency Report of Ceremonial Role Events and Ticket/Pass Distributions: This form covers gifts or donations made to an agency that provide tickets or passes to an agency official for admission to an entertainment or sporting event. For the ticket or pass to be exempt from reporting on the individual's statement of economic interests (Form 700), the agency must have a written policy stating the public purpose for distribution of the tickets. The ticket or pass cannot be earmarked by the original source for use by a particular agency official and the agency must determine, in its sole discretion, which official may use the ticket or pass. (Regulation 18944.1.) The Form 802 is also used to report tickets provided for officials who perform a ceremonial role on behalf of the agency
Because the passes were provided by the San Francisco 49ers and not the Stadium Authority or City, the passes provided at no cost to Councilmembers Hardy and Chahal constitute gifts under California conflict of interest laws and regulations.
Because neither Councilmember provided copies of the game-day passes, neither has established the value of the gifts received.
The following is an except from
https://www.fppc.ca.gov/content/dam/fppc/documents/advice -letters/1995-2015/2018/18 125pdf.pdf
regarding the valuation of tickets or passes where there is no "face value":
6. How is the value of a luxury suite ticket established when there is no dollar amount listed on the ticket? For purposes of Regulation 18944.1, a "'ticket or pass' means admission to a facility, event, show, or performance for an entertainment, amusement, recreational, or similar purpose." Regulation 18946( d)(2) defines a ticket as anything that provides admission to an event and for which similar tickets are sold to the public. The value of a ticket is the face value of the ticket (Regulation 18946.1.) "'Face value' means the price as offered for sale to the general public indicated on the ticket or pass, or if that price is not indicated, the price at which the ticket or pass would otherwise be offered for sale to the public by the operator of the venue." (Regulation 18946( d)(I ). ) As such, the value of a game-day all-access pass would be the price at which the pass would otherwise be offered for sale to the public.
It is difficult to place an exact value on the passes because no responsive records regarding their value have been provided by the Councilmembers. There were no tickets to the game with a face value less than $50, so at a minimum the Councilmembers were required to report the gifts on their Form 700 which they did not do. Gifts in excess of $50 must be reported on the elected official's statement of economic interests, so records should have been kept and be available to comply with reporting requirements. Neither Councilmember reported the gift of the passes on their annual statements of economic interest.
Based upon reports, the passes provided Councilmembers Hardy and Chahal with extensive access to the Stadium during the NFL game, including to the "Suite Tower" where security operations are located. Such passes would almost certainly be valued in excess of the current $520 regulatory maximum for gifts from a single source.1 The acceptance and use of game day passes by the Council Members was an apparent violation of Government Code Section 89503. The gifts appear to have exceeded the maximum allowable value and the Council Members failed to disclose the gifts on their Form 700's.
In addition Councilmembers Hardy and Chahal appear to have violated the City Council's Gift Policy and the City's Lobbyist Ordinance. 1 § 18940.2. Gift Limit Amount. (a) For purposes of Section 89503, the adjusted annual gift limit amount in effect for the period January 1, 2021, to December 31, 2022, is $520.
Santa Clara City Code Section 2.155.230 states: "It shall be unlawful for any lobbyist to deliver or cause to be delivered any gift to any City official, and for any City official to accept any gift from a lobbyist."
According to their public calendars, Councilmembers Hardy and Chahal met with Rahul Chandok and other 49ers lobbyists who had arranged for their admission to the game.
Causing the game passes to be delivered to the Councilmembers constitutes a violation of the Gift Ordinance by the 49ers lobbyists; the acceptance of the passes by the Councilmembers constitutes a violation as well.
The acceptance of the passes by Councilmembers Hardy and Chahal also violated Council Policy & Procedure 050 which states as follows:
This policy must comply with Santa Clara City Code Chapter 2.155, Regulation of Lobbying Activities, Section 2.155.130, entitled, "Gifts" which clearly forbids any lobbyist to deliver or cause to be delivered any gift to any City official, and for any City official to accept any gift from a lobbyist.
1. When a gift has been offered, the elected or appointed City official shall consider whether:
a) The gift was provided by an individual who has interests that may be affected by the performance or nonperformance of the elected or appointed City official's official duties;
b) The acceptance of the gift creates an appearance of impropriety; c) The timing of the gift creates the appearance that the gift-giver is seeking to influence an official action or obtain favorable treatment; d) The acceptance of the gift would give the gift-giver disproportionate access to the elected or appointed City official;
e) The acceptance of the gift is compliant with the regulations set by the FPPC.
There is no indication that the Councilmembers considered any of the factors that are set forth in Council Policy 050. Indeed, at the Council meeting the very next day on November 16, 2021 Councilmembers Hardy and Chahal voted in favor of the 49ers' position on two agenda items that the 49ers had lobbied them on: support of the exemptions to the weekday curfew times and opposition to inquiry into possible conflicts of interests by Al Guido with respect to his submission of the bid for Levi's Stadium as a site for the 2026 World Cup.
These series of actions indicate an appearance of impropriety, the appearance of trying to obtain favorable treatment given the timing, disproportionate access, and a violation of FPPC regulations.
Page4
The public records and statements by Councilmembers Chahal and Hardy indicate the following serious violations:
• Acceptance of gifts in the form of NFL game passes in excess of the legal limit of $520
• Failure to report the acceptance of gifts on their annual statements of economic interest (Form 700)
• Acceptance of gifts from lobbyists in violation of the City of Santa Clara Lobbyist Ordinance
• Violation of Santa Clara City Council Policy 050
hereby request the City Council to place an item on a future agenda to allow Councilmembers Chahal and Hardy to explain these serious violations of the public trust. Please do not vote to cover up their apparent breaches of conflict of interest laws and City Council ethics policies.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-804 Agenda Date: 6/21/2022
REPORT TO COUNCIL
SUBJECT
Action on a Written Petition (Council Policy 030), Submitted by Anurag Aggrawal and Ajay Thadhlani and Other Residents of North Santa Clara Around Levi’s Stadium Requesting to Place an Agenda Item on a Future Council Meeting to Request a Debrief of the Coldplay Concert Held on Sunday, May 19, 2022
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.
DISCUSSION
The City Clerk’s Office received a Written Petition on May 31, 2022 from Anurag Aggrawal and Ajay Thadhlani, (Attachment 2) requesting to place an agenda item on a future council meeting to discuss the following as stated in the request: A debriefing of the Coldplay concert held on Sunday, May 19, 2022. We are requesting: 1) All the complaints received by 49ers reporting line during and days after the concert regarding the noise and other disruptions in the area; 2) Reports of ALL noise complaints received by the Santa Clara Police Department either through the Stadium Event Non-Emergency Number or the SCPD Non-Emergency Number. Many Santa Clara residents have expressed their concerns and complaints due to noise from Coldplay concert on Nextdoor. Nextdoor link is www.tinyurl.com/coldplay-SantaClara <http://www.tinyurl.com/coldplay-SantaClara> ; 3) a copy of the
amendment that changed the curfew agreed to in November 2010 that was a condition of approval for the stadium to be built; and 4) Report and data showing what outreach was conducted to get input from the residents regarding the change from the curfew being 10 PM on Sunday to 11PM; 5) Request for noise db level of the sensors inside and outside the stadium (in relevant areas) during the concert; 6) What happened to the community survey done in 2018 that gave residents input regarding weekday concerts.
FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.
City of Santa Clara Printed on 6/17/2022Page 1 of 2
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22-804 Agenda Date: 6/21/2022
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
ALTERNATIVES
1. Set a future Council meeting date to take action on the Written Petition received.
2. Take no action.
3. Any other City Council Action, as determined by the City Council.
RECOMMENDATION
Staff makes no recommendation.
Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Policy and Procedure 030 - Adding an Item on the Agenda
2. Written Petition submitted by Anurag Aggrawal and Ajay Thadhlani dated May 30, 2022 City of Santa Clara Printed on 6/17/2022Page 2 of 2
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RESOLUTION NO. 20-8895
A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM
REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from
members of the City Council.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That Resolution No. 20-8809 is hereby rescinded in its entirety.
2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.
II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17
3. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None
ORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PURPOSE
POLICY
ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.
Members of the City Council:
The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.
Referral from a Council Committee:
Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.
Items Referred During a Council Meeting:
By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possi ble
PROCEDURE
FOR WRITTEN
PETITIONS
ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:
Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.
1. All requests to address the City Council shall be submitted in writing.
Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected] .
2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PROCEDURE
FOR WRITTEN
REQUESTS
FROM CITY
COUNCIL
ADD ING AN ITEM ON THE AGENDA
1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.
2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter of What's Possi ble
COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.
CONTACT INFORMATION
Requesting Member of City Council --------------------
Contact E-mail ___________________________ _
Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _
WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
CITY COUNCIL WRITTEN PETITION
RE~El!.VED
MAY ~: 1 2022
City C!eri<'~; Office
City of Santa Clara
Please provide the information requested belO\N. When complete, pf ease submit to the City Cle1k's Office, 1500 Warburton Avenue. Santa Clara, A 95050.
Date:05/30/2022
I, An ag Aggrawal and Ajay Thadhl.ani and other residents •Of Of'1tl Santa Clara a,ound Levi's stadium, e hereby requesting to bo placed on the Santa Clara City Council Agenda for the following purposo
A debriefing of the ColdpJay concert held on Sunday , May 19, 2022 . We are reques ing:
(1) All the comp laints received by 49ers reporting lrne during and days after the concert regarding the noise and othe r disruption s in the area , (2) Rep orts of ALL noise complaints received by the Santa Clara Police Department either through the Stadium Event Non-Emergency Number or the SCPD Non-Emergency Number.
Many Santa Cla ra residents have had expressed their concerns and complaints due to noise from Coldpk:iy concert on Nextdoor . Nextdoor Hnk is'. www.tinyurl com/cc1dplay-SaotaCl~ (3) a copy of the amendment that changed the cunew agreed to in November' 2010 that was a cono itron of approval for the stadi Lml to be built: and (4) Report and data showing what outre.ach was conducted to get input from the residents regarding the change from the curfew being 10 PM on Sunday to 11 PM (5) Request for noise dB leve l of the sensors inside and outside the stadium (in relevant areas) during the concert.
(7) What happened to the commu ity survey dooe in 2018 that gave residen ts input regarding weekday concerts
derstand that it is impartant that I attend the meeting in the event there are any questions the Counci l wishes to ask me.
Signed~
NAM : Aoeirag AggrawaJ
ADDRESS : 4305 'Natson Circle. Saola Clara, CA 95054
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✓ I 'r--} --i ' ,
NAME: Ajay Thadtilan( /
ADDR ESS: 2~-Espcranca Ave. Santa Clara . CA 95-054
ELEPHONE: • _ _ _ ___ _ _ ___ _ _
Optional
DAT . 05/30/ 022
•NOTE: This is a public doc mcmt. If your leleph e n.umt>e1 · unUsted or if you do no want it lo be public, ea. provide an ;i emate number whe re you can be ~ :ehed