Agenda packet — City Council and Authorities Concurrent, June 21, 2022 (part 1 of 8)

City of Santa Clara
Agenda
Council and Authorities Concurrent Meeting
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Hybrid Meeting
Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
4:30 PMTuesday, June 21, 2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9096, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected]
(Comments received after 2:00 p.m. on the day of the meeting, will be made part of the public record but will not be read out loud during the meeting.) As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on June 21, 2022, at 4:30 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 4:30 PM | Regular Meeting - 6:00 PM
4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call

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Council and Authorities Concurrent
and Special Stadium Authority Meeting
Meeting Agenda June 21, 2022

1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit
#3-IBEW Local 1245 (International Brotherhood of
Electrical Workers)
Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees
Association)
22-848

1.B Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.

Santa
Clara County Superior Court Master Case Number
(consolidated) 105CV046005
22-856

1.C Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
(Facts and Circumstances)
City
as potential defendant: Letter from County of Santa Clara dated May 13, 2022
22-857
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
6:00 PM COUNCIL REGULAR/SPECIAL STADIUM MEETING
Call to Order in the Council Chambers

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Meeting Agenda June 21, 2022
Pledge of Allegiance and Statement of Values

SENIOR ADVISORY COMMISSION INTERVIEWS

2. Declare a Vacancy on the Senior Advisory Commission for a Partial
Term Ending June 30, 2025, Interview and Action on
Appointment to fill a partial term to the Senior Advisory Commission
22-854
Appoint one candidate to the Senior Advisory
Commission to serve a partial term ending June 30,
2025.

Recommendation:

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

3.A Bay 2 Brooklyn Ride Recognition22-661

3.B Proclaim June 19, 2022 as Juneteenth22-795

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

4.A Board, Commissions and Committee Minutes22-21
Note and file the Minutes of:

4.B Action on Monthly Financial Status and Investment Reports for April 2022 and Approve the Related Budget Amendments
22-513
Note and file the Monthly Financial Status and
Investment Reports for April 2022 as presented and
Approve the Related Budget Amendments.

Recommendation:

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4.C Action on the Appropriation of Asset Forfeiture Funds for FY 2022/23 and Approve the Related Budget Amendment
22-635

1. Approve the appropriation of Asset Forfeiture
Funds in the amount of $41,000 pursuant to State and
federal Regulations; and,

2. Approve the following FY 2022/23 budget
amendments:

A. In the Expendable Trust Fund, recognize Beginning
Fund Balance of $41,000 from asset forfeiture
funds received and establish a Transfer to the
Police Operating Grant Trust Fund (five
affirmative Council votes required for the use
of unused balances); and
B. In the Police Operating Grant Trust Fund, establish
a Transfer from the Expendable Trust Fund and
establish a Seized Asset Funds appropriation in
the amount of $41,000 (five affirmative Council
votes required to appropriate additional
revenue).

Recommendation:

4.D Action on Award of Purchase Order to Universal Site Services, Inc.
for Parking Lot Sweeping Services at Santa Clara
Convention Center Complex - Maintenance District No. 183 22-646

1. Authorize the City Manager to execute a purchase
order with Universal Site Services, Inc. for parking
lot sweeping services at the Santa Clara
Convention Center Complex - Maintenance District
No. 183 for an initial one-year term, with maximum
compensation not-to-exceed $66,947 inclusive of a
contingency amount of $6,086; and

2. Authorize the City Manager to execute up to four
one-year options to extend the purchase order after
the initial term and to approve potential annual price
adjustments, subject to the appropriation of funds.

Recommendation:

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4.E Action on Agreement Between the County of Santa Clara and City
of Santa Clara for the Provision of Senior Nutrition Program - COVID-19 Emergency Meals and Related Budget Amendment 22-796

1. Approve and authorize City Manager to execute an
Agreement with the County of Santa Clara for the
Senior Nutrition Program to provide emergency
meals in an amount not to exceed $56,000 for FY
2021/22;

2. Approve the related FY 2021/22 budget
amendment in the Parks and Recreation Operating
Grant Trust Fund to increase the Other Agencies
Revenue estimate and the Senior Nutrition
Program appropriation by $56,000 (five
affirmative Council votes required to
appropriate additional revenue); and

3. Authorize the City Manager to negotiate and
execute amendments and minor modifications to
the Agreement for emergency meals, subject to
Council appropriation of funds.

Recommendation:

4.F Action on Award of Contract for the 2022 ADA Curb Ramps Project to Sposeto Engineering, Inc.
22-191

1. Award the Public Works Contract for the 2022 ADA
Curb Ramps Project to the lowest responsive and
responsible bidder, Sposeto Engineering, Inc., in
the
amount of $317,209, and authorize the City
Manager to execute any and all documents
associated with, and necessary for the award,
completion, and
acceptance of this Project; and

2. Authorize the City Manager to execute change
orders up to approximately 10 percent of the original
contract price, or $31,721, for a total not to exceed
amount of $348,930.

Recommendation:

4.G Action on Authorizing the City Manager to Negotiate and Execute
two Lender Consent and Subordination Agreements for
an Access Easement Agreement and Stormwater Easement
Agreement for HomeSafe San Jose
22-698
Authorize the City Manager to negotiate and execute
two Consent and Subordination Agreement for an
Access Easement Agreement and Stormwater
Easement Agreement for HomeSafe San Jose
Recommendation:

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4.H Action on Amendment No. 1 to Extend the Term of the Agreement with Universal Site Services, Inc. for Cleaning Services at the Santa Clara Convention Center Complex - Maintenance District No. 183
22-492
Authorize the City Manager to execute Amendment
No. 1 to the Agreement with Universal Site Services,
Inc. for Santa Clara Convention Center Complex -
Maintenance District No. 183 to extend the term of the
agreement for one year ending on June 30, 2023, with
no increase in the contract amount.

Recommendation:

4.I Action on Amendment No. 2 to the Grant Agreement with Bay Area Air Quality Management District Grant No. 2018.245 22-160

1. Authorize the City Manager, or their designee, to
execute Amendment No. 2 to the Grant Agreement
with Bay Area Air Quality Management District
(BAAQMD) Grant No. 2018.245 to extend the term
of the grant to demonstrate the feasibility of battery
energy storage systems for back-up power at data
centers; and

2. Delegate authority to the City Manager, or their
designee, to negotiate and approve any future
amendments to extend the Grant Agreement with
Bay Area Air Quality Management District Grant
No. 2018.245 as needed to complete the project.

Recommendation:

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4.J Action on the Third Amendment to the Contract Between the County
of Santa Clara and City of Santa Clara - Congregate
Meals for FY2022/23 and Related Budget Amendment
22-554

1. Approve and authorize the City Manager to execute
the Third Amendment to the Contract Between the
County of Santa Clara and City of Santa Clara -
Congregate Meals at the Santa Clara Senior
Center in an amount not to exceed $124,917.60 for
FY 2022/23; and

2. Authorize the Office of the City Manager to
negotiate and execute minor amendments to the
Agreement, subject to Council appropriation of
funds; and

3. Approve the related FY 2022/23 budget
amendment in the Parks and Recreation Operating
Grant Trust Fund to increase the Other Agencies
Revenue estimate and the Senior Nutrition
Program by $3,594 (five affirmative Council votes
required to appropriate additional revenue).

Recommendation:

4.K Action on Amendment No. 4 to an Agreement with Peninsula Corridor Joint Powers Board for the Santa Clara Train Station Parking Lot
22-752
Approve and authorize the City Manager to execute
Amendment No. 4 to the Agreement with Peninsula
Corridor Joint Powers Board to extend the term of the
lease to December 31, 2022 with the option to extend
up to two additional 6-month periods.

Recommendation:

4.L Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
22-746
Adopt a Resolution authorizing the use of City Electric Forces for work as described above at 630
Laurelwood Road, 2499 El Camino Real, 90 N.

Winchester Boulevard, and 70 N. Winchester
Boulevard.

Recommendation:

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Meeting Agenda June 21, 2022

4.M Action on a Resolution Making Certain Findings and
Determinations
and Taking Certain Actions Related to Aligning
Existing Reserves of the Electric Utility With the City’s Current Budget and Fiscal Policies for Utility Funds Reserves
22-157
Adopt a Resolution making certain findings and
determinations and taking certain
actions related to aligning the existing reserves of the Electric Utility with the City’s
current Budget and Fiscal Policies for Utility Funds
Reserves.

Recommendation:

4.N Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations at Various Locations 22-761
Adopt a Resolution authorizing the use of City Electric Forces for New Dark Fiber Installations as described
above at 1150 Walsh Avenue, 500 Benton Street, 351
Brokaw Road, and 6280 America Center Drive to
1350 Duane Avenue.

Recommendation:

4.O Consideration of the Schematic Design-Master Plan for the New Public Neighborhood Park proposed to be located at 1205 Coleman Avenue (Gateway Crossings Hunter Storm & Holland Partner Group Residential Project)
22-732
That Council approve the proposed Schematic
Design-Master Plan for the New Public Neighborhood
Park to be located at 1205 Coleman Avenue
(Gateway Crossings Project) inclusive of added cross
walk safety measures on Rickabaugh Way.

Recommendation:

4.P Informational Report Regarding Bi-Annual Project Status Report of the GIS Services Program
22-726
Note and file the Informational Report regarding the
Bi-annual Project Status Report of the GIS Services
Program.

Recommendation:

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4.Q Authorize the City Manager to execute the 2022-2025 Memorandum of
Understanding Between the City of Santa
Clara and the International Brotherhood of Electrical Workers (IBEW), Local 1245 (hereafter, “Unit 3”), that incorporates the terms of the Tentative Agreement, and Adoption of a Resolution to Update the Classified Salary Plan for Classifications represented by IBEW
22-815

4.R Informational Report Regarding Council’s Request to Explore Alternatives to Fund Operations and Maintenance Costs for Parking Maintenance District No. 122 - Franklin Square
22-713
Note and file this informational report.Recommendation:

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

5.A Action to Award Purchase Orders to L.N. Curtis & Sons, Inc. for Personal Protective Equipment (PPE) Replacement Nomex
Tops and Bottoms CapEx Project and Stryker for Lifepak CR2 AEDs Replacement CapEx Project
22-802

1. Authorize the Executive Director to award a
purchase order in the amount of $9,385 to L.N.

Curtis and Sons, Inc. to procure the PPE described
in this report (PPE Replacement Nomex Tops
CapEx Project and PPE Replacement Nomex
Bottoms CapEx Project); and

2. Authorize the Executive Director to award a
purchase order to Stryker in the amount of $18,464
to procure the Lifepak CR2 AEDs described in this
report (Lifepak CR2 AEDs Replacement CapEx
Project).

Recommendation:

5.B Action on Request Submitted by the Stadium Manager to Execute Agreement with Blue’s Roofing Company for Recoating Existing Traffic Bearing Membrane in the Seating Bowl and Concourse Areas at Levi’s Stadium (General Areas/Coatings Main Deck CapEx Project)

5.B.1 Request from the Stadium Manager to Execute Agreement with Blue’s Roofing
Company for Recoating Existing Traffic Bearing
Membrane in the Seating Bowl and Concourse Areas at Levi’s Stadium (General Areas/Coatings Main Deck CapEx Project) 22-822

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5.B.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request
to Execute Agreement with Blue’s Roofing
Company for Recoating Existing Traffic Bearing Membrane in the Seating Bowl and Concourse Areas at Levi’s Stadium
(General Areas/Coatings Main Deck CapEx Project)
22-8
Approve the Stadium Manager’s request to execute
an agreement with Blue’s Roofing Company in the
amount of $2,505,744 for recoating the existing traffic bearing membrane in the seating bowl and concourse
areas at Levi’s Stadium (General Areas/Coatings
Main Deck CapEx project); authorize the Executive
Director to approve the execution of any and all
documents associated with, and necessary for the
award, completion, and acceptance of the project;
authorize the Executive Director to approve the
issuance and execution of change orders up to
$66,383, for a total not to exceed amount of
$2,572,127; and authorize the Executive Director to
approve and process the reimbursement of such
costs upon receiving final invoices and supporting
documentation from the Stadium Manager.

Recommendation:

5.C Action on Request Submitted by the Stadium Manager for Approval to Execute an Agreement with Silicon Valley Business Journal for a Non-NFL Events Marketing Email Campaign

5.C.1 Request from the Stadium Manager for Approval to Execute an Agreement with
Silicon Valley Business Journal for a Non-NFL
Events Marketing Email Campaign
22-810

5.C.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request
for Approval to Execute an Agreement with
Silicon Valley Business Journal for a Non-NFL Events Marketing Email Campaign
22-811
Approve the Stadium Manager’s request for approval
to execute an agreement with SVBJ for a September
2022 Non-NFL events marketing email campaign;
and authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting documentation
from the Stadium Manager.

Recommendation:

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5.D Action on Request Submitted by the Stadium Manager to Award Purchase Orders to Benjamin Litho Inc. for Guest Services Printed Materials and Johnson Controls, Inc.

Fire and Security for Security Cardkeys, Tags, and Supplies

5.D.1 Request from the Stadium Manager to Award Purchase Orders to Benjamin Litho Inc.
for Guest Services Printed Materials and
Johnson Controls, Inc. Fire and Security for Security Cardkeys, Tags, and Supplies
22-840

5.D.2 Report from the Stadium Authority for Action Regarding the Stadium Manager’s Request
to Award Purchase Orders to
Benjamin Litho Inc. for Guest Services Printed Materials and Johnson Controls, Inc. Fire and Security for Security Cardkeys, Tags, and Supplies
22-845

1. Approve the Stadium Manager’s request to award
a purchase order to Benjamin Litho Inc. in the
amount of $12,501 for Guest Services printed
materials; and
authorize the Executive Director to
approve and process the reimbursement of such
costs upon receiving final invoices and supporting
documentation from the Stadium Manager; and

2. Approve the Stadium Manager’s request to award a
purchase order to JCI in the amount of $7,845 for
security cardkeys, tags, and supplies; and
authorize
the Executive Director to approve and
process the
reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter
jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

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6. Public Hearing: Action on Resolutions Approving Water, Sewer and Recycled Water Rates to be Effective July 1, 2022
22-66
Alternative 1: Adopt the Proposed Resolutions
Establishing Water Rate Schedule 2022-01, Recycled
Water Rate Schedule 2022-02 and Sewer Rate
Schedule S-22
Recommendation:

7. FISCAL YEAR 2022/23 AND FY 2023/24 BUDGET ACTION ITEMS

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7.A Public Hearing: Action on the Adoption of the Proposed FY 2022/23 & FY 2023/24 Biennial Capital Improvement Program Budget and FY 2022/23 Operating Budget Changes and
Approval of FY 2022/23 Municipal Fee Changes to Library Community Room Rental Fees (NOT TO BE HEARD BEFORE 7:00 PM)
22-102
That the City Council, and the City Council acting as
the Governing Boards of the Housing Authority and the
Sports and Open Space Authority take the following
actions:

1. Approve the Proposed FY 2022/23 and FY
2023/24 Biennial Capital Budget, including the
recommended revisions detailed in Attachment 2
(Majority Affirmative Council Votes Required);

2. Approve the FY 2022/23 Operating Budget changes
included in the recommended revisions detailed in
Attachment 2 (Five Affirmative Council Votes
Required);

3. Approve the Appropriation Schedule for capital
funds totaling $355,855,666 in FY 2022/23 and
$232,042,249 in FY 2023/24 and the FY 2022/23
Appropriation Schedule for operating funds totaling$
$1,177,765,064 as detailed in Attachment 3
(Majority Affirmative Council Votes Required);

4. Approve the Housing Authority FY 2022/23
expenditure budget of $380,363 as presented in the
Operating Budget (Majority Affirmative Council
Votes Required);

5. Approve the Sports and Open Space Authority FY
2022/23 expenditure budget of $5,420 as presented
in the Operating Budget (Majority Affirmative
Council Votes Required);

6. Adoption of a Resolution amending the library
community room rental fees in FY 2022/23 Municipal
Fee Schedule, including $20 per meeting for non-
profit or Santa Clara resident community events;$90
per hour for non-resident use; and staff charges of
$30 per hour if groups require assistance throughout
their reservation as shown on Attachment 4
(Majority Affirmative Council Votes Required); and

7. Approve the revised Budget and Fiscal Policies as
described in Attachment 6 (Majority Affirmative
Council Votes Required).

Recommendation:

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Council and Authorities Concurrent
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Meeting Agenda June 21, 2022

7.B Action on a Resolution Establishing the Fiscal Year 2022/23 Appropriations Limit
22-669
Adopt a Resolution establishing the City's FY 2022/23
appropriations limit of $592,639,131.

Recommendation:

SANTA CLARA STADIUM AUTHORITY GENERAL BUSINESS

8. Action on Request Submitted by the Stadium Manager and StadCo to Add Stadium Builder’s Licenses to Field Seats in the North and South End Zones of Levi’s Stadium

8.A Request from the Stadium Manager and StadCo to Add Stadium Builder’s Licenses
to Field Seats in the North and South End
Zones of Levi’s Stadium
22-580

8.B Report from the Stadium Authority for Action Regarding the Stadium Manager
and StadCo’s Request to Add Stadium
Builder’s Licenses to Field Seats in the North and South End Zones of Levi’s Stadium
22-581
Alternatives 1, 2 and 3.

1. Approve Stadium Manager/StadCo’s
recommendation to add and sell SBLs priced at
$17,500 per seat for the field seats located in the
North and South end zones of Levi’s Stadium;

2. Authorize the Executive Director to negotiate and
execute an agreement with StadCo regarding
obligations related to the field seats consistent
with the staff report prior to the Stadium Manager
selling SBLs for the field seats; and

3. Authorize the Executive Director to work with the
Stadium Manager to make modifications and
provide clarifications and clean up language to the
SBL template form that is in compliance with the
Stadium Lease.

Recommendation:

WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE PUBLIC /COUNCIL

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9. Action on a Written Petition (Council Policy 030), Submitted by Brian Doyle, to Place an Agenda Item at a Future Council Meeting to Consider an Explanation by Councilmember Hardy and Chahal as to Non-Compliance with FPPC Law and
Regulations, City of Santa Clara Lobbyist Ordinance and Council Policy 050
22-803
Staff makes no recommendation.Recommendation:

10. Action on a Written Petition (Council Policy 030), Submitted by Anurag Aggrawal and Ajay Thadhlani and Other Residents of North Santa Clara Around Levi’s Stadium Requesting to Place an Agenda Item on a Future Council Meeting to Request a Debrief of the Coldplay Concert Held on Sunday, May 19, 2022 22-804
Staff makes no recommendation.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, July 5, 2022, in the City Hall Council Chambers.

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Meeting Agenda June 21, 2022
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-848 Agenda Date: 6/21/2022

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) City of Santa Clara Printed on 6/16/2022Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-856 Agenda Date: 6/21/2022

SUBJECT
Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.

Santa Clara County Superior Court Master Case Number (consolidated) 105CV046005 City of Santa Clara Printed on 6/16/2022Page 1 of 1
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-857 Agenda Date: 6/21/2022

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
(Facts and Circumstances)
City as potential defendant: Letter from County of Santa Clara dated May 13, 2022 City of Santa Clara Printed on 6/17/2022Page 1 of 1
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OFFICE OF THE COUNTY COUNSEL

COUNTY OF SANTA CLARA

County Government Center
70 West Hedding Street
East Wing, 9th Floor
San José, California 95110-1770

(408) 299-5900
(408) 292-7240 (FAX)

James R. Williams

COUNTY COUNSEL

Greta S. Hansen

CHIEF ASSISTANT COUNTY COUNSEL

Robert M. Coelho
Tony LoPresti
Steve Mitra
Kavita Narayan
Douglas M. Press
Gita C. Suraj

ASSISTANT COUNTY COUNSEL
May 13, 2022

SENT VIA EMAIL

Rajeev Batra
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

Re: Purported Settlement Agreement Am endment Relating to North San José Development Policy (“NSJ Amendments”) between the City of San José (CSJ) and the City of Santa Clara (CSC)

Dear Mr. Batra:

This letter responds to the May 12, 2022 letter from Manuel Pineda, Assistant City Manager/Chief Electric Utility Officer to Harry Freitas, County of Santa Clara Director of Roads and Airports (“Pineda Letter”) relating to the CSJ’s and CSC’s proposed amendment (“2022 Draft Amendment”) to the November 16, 2006 Settlement Agreement and General Release relating to North San José that included the City of Santa Clara, the Redevelopment Agency of the City of Santa Clara, the County of Santa Clara, the City of San José, and the Redevelopment Agency of San José (“Original Agreement”).

As part of its City Council Meeting Agenda Packet on May 17, 2022, the CSJ has posted the 2022 Draft Amendment. As you are likely aware, the 2022 Draft Amendment only mentions and includes as signatories the City of San José and the City of Santa Clara, and not the other parties to the Original Agreement, including the County. This is in direct contradiction to basic contract law and Section 15 of the Original Agreement which states that:

Any Amendment or modification of this Settlement Agreement must be in writing, and signed by all of the Parties. Any amendment or modification not made in this manner shall have no force and effect. (Emphasis added)

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Letter to Rajeev Batra, City Manager, City of Santa Clara Re: Purported North San José Settlement Agreement Amendment May 13, 2022

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Mr. Pineda’s letter states that CSC is currently in the process of entering into a two-party amendment to the Original Agreement with CSJ. Again, it seems obvious that two parties to the Original Agreement cannot legally amend it without the agreement of all parties.

Amendment of the Original Settlement Agreement is by definition a legal matter that requires input from this Office and consultation with the Board of Supervisors, who has the sole legal authority to amend the Original Settlement Agreement. Contrary to the assertions in the Pineda Letter (that reference 2+ years of working with the County on the Draft 2022 Amendment), this Office was notified in writing for the first time in early March 2022 that the CSJ intended to take the NSJ Amendments to the City’s Planning Commission on March 23, 2022 (which hearing did occur) and to the City Council on May 2, 2022. On April 28, 2022, our Office requested to CSJ that the NSJ Amendments item be continued to at least June 14, 2022 to allow for additional negotiations and consideration of any proposed settlement agreement amendments by our Board of Supervisors. This request was rejected and the item was deferred to the May 17, 2022 City Council meeting. The 2022 Draft Amendment was subsequently added to the City Council Agenda for consideration on May 17, 2022.

Since March 2022, the County and CSJ have worked cooperatively, including holding a meeting between our respective Offices on April 8, 2022, as well as a larger meeting between County and CSJ and CSC staff on April 19, 2022. On April 22, 2022, the CSJ sent an initial settlement proposal to our Office for review. Subsequently, the County has engaged with an expert traffic engineering firm to evaluate the potential implications of the CSJ’s initial proposal, including the proposed deletion of the Trimble Flyover project even though the Original Agreement requires that it be built prior to the start of Phase 2 of the North San José project.

The County has also asked the consultant to evaluate additional options for discussion. In short, the County is working in good faith with its consultants to diligently complete its analysis so that it can negotiate in an informed manner.

As recognized in the Pineda Letter, the County has not and cannot agree to the CSJ’s initial proposed settlement terms. It is simply not reasonable for the CSJ to expect the County to agree to revised settlement terms without sufficient time to evaluate them, and reasonable minds would agree that a couple of weeks is not sufficient time. 1 This is why we believe a more
productive course of action would be sufficient deferral to allow CSJ and County to conduct more substantial, informed discussions that would benefit both parties and their constituents.

The County is extremely concerned that any CSC approval of the 2022 Draft Amendment would constitute breach of contract, bad faith, and a breach of the covenant of good faith and fair dealing as a result of both cities’ blatant disregard of the Original Agreement. The County is

1 This is especially true in the context of the CSJ’s mediation with the CSC on these same topics that we understand occurred for several years. It is unclear to us why the CSJ engaged the CSC without including the County in those same conversations when all three entities are parties to the Original Agreement.

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Letter to Rajeev Batra, City Manager, City of Santa Clara Re: Purported North San José Settlement Agreement Amendment May 13, 2022

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disappointed by the cities’ course of action in letting the 2022 Draft Amendment get this far without concurrence of the County.

On a final note, in the spirit of cooperation, the County has not yet publicly asserted its legal rights in a comprehensive manner to both cities. However, in the event that the cities move forward with approving the 2022 Draft Amendment, the County will have no choice but to pursue all of its available legal remedies to protect its rights, including enforcement of the existing settlement agreements, causes of action for, including but not limited to, bad faith and breach of the covenant of good faith and fair dealing, as well as legal challenges to the flawed process that the CSJ has utilized to consider the NSJ Amendments. This is, of course, not the County’s preferred course of action.

In order to avoid a waste of public resources on adversarial proceedings and in the hope that these resources can be put to productive use, we respectfully request that the CSC discontinue its consideration of the 2022 Draft Amendment until further discussions between the relevant parties can occur.

Thank you for your consideration.

Very truly yours,

JAMES R. WILLIAMS
County Counsel

c: Honorable Board of Supervisors (via email)
Jeffrey V. Smith, JD, MD, County Executive (via email)
Miguel Márquez, JD, MPP, Chief Operating Officer (via email) Hon. Mayor Gillmor and Councilmembers (via email to City Clerk) Manuel Pineda, Assistant City Manager (via email)

2635478

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-854 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Declare a Vacancy on the Senior Advisory Commission for a Partial Term Ending June 30, 2025, Interview and Action on Appointment to fill a partial term to the Senior Advisory Commission

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
On May 16, 2022 the City Council held a special meeting to conduct interviews as part of the annual recruitment process to fill vacancies on various Board and Commissions. At that meeting the Council interviewed four applicants for the Senior Advisory Commission and made two appointments and established an eligibility list should any vacancy occur within the next six months. The Council placed Rick Andrews and Veena Sterling on the list and is to invite them back for a second interview should a vacancy occur.

On June 6, 2022, Senior Advisory Commissioner Helen Narciso emailed her resignation from the Senior Advisory Commission effective June 20, 2022, therefore creating a vacancy on the Senior Advisory Commission.

DISCUSSION
The City Clerk’s office reached out to both Rick Andrews and Veena Sterling and confirmed that there was still an interest to serve on the Senior Advisory Commission, both were invited back for a second interview.

The City Clerk’s office proceeds with the interview process with the following candidates:

1. Rick Andrews

2. Veena Sterling
Each candidate met the requirement of being a resident of the City of Santa Clara.

Attached are 2 applications and voting guidelines (Attachments 1 and 2) for the appointment of Boards and Commissions, which outline the process for conducting interviews and casting votes by the Council for applicants.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environment Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably City of Santa Clara Printed on 6/16/2022Page 1 of 2
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22-854 Agenda Date: 6/21/2022
foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Appoint one candidate to the Senior Advisory Commission to serve a partial term ending June 30, 2025.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Application

2. Voting Guidelines
City of Santa Clara Printed on 6/16/2022Page 2 of 2
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I
Position
Board/Commission/Comm ittee Applying for*
[ Senior Advisory Commis; lon -
----------~
Personal Information
Name*
[ Rick Andrews
Address*
Street Add1·es
Ad ress Line 2
I
City
c·
2022 .1 I I I (' I : 59
Email*
Stale I Pr vince I Region
l santa clara J [ca
Po t I / Zip Code
[95054
Primary Phone#*
Additional Information
/lre you eligib le to vote In Santa Clara?*
Ives
Have you atte nded a meeting of this Board/ Commission/ Committee?*
[Yes
Job Title
[ Facllilies Manager
Work Experience
Country
lusa
Seco ndary Phone #
Al'e you a registered voter of Santa Clara?*
f Yes
Present Employer
[ Valley Medical C nter
Previous Government Bodies/ Elective Offices Applicant has served Government Bodies/
Elective Offices
r
Position/ Office Held
Civic or Charitable Organizations to which Applicant has belonged Civic or Charitable Position Held
Organization
Specia l Interests, Hobbies or Talents
r
High School, College, Professional, Vocational Schools att nded High Schoo l, College , Professional, Major Subject
Vocational Schoo l
From Date
From Date
To Date
To Date
Degree Dates I Anticipated
Graduation
[~;1'1-!~~l:l s!ate
Special awards or recognition received
Reasons
Please state reasons why you want to become a member of this Bomd/Commission/Committee, including what specific objectives you would be working toward as a member of this advisory board:

Additional Information
Any other information which you feel would be useful to the City Council in reviewing your application:

Conflict of Interests
Are you associated with any Organization/Employment that might be deemed a conflict of interest in performing your duties if appointed to this position?
[
Abstaining from Votes
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to abstain from voting if such a conflict arises? Signature and Acknowledgement
Signature*
By clicking submit you are confirming that you are the person listed in this application, and that all information provided is truthful and correct. All information provided will be public information.
___ _,_, ____ ________ R_ECEIWED
Position
Board/Commission/Committee Applying for*
I Senior Advfsory Commission
Personal Information
Name*
I Veena N. Sterling
Address*
Street Address
Address Line 2
Email*
City State / Province f Region
I Santa Clara CA
Postal / Zip Code Country
_I 9_50_51 ______ _ ______ __.I I USA
, Primary Phone#* Secondary Phone #
Additional Information
APR ·2 7 2022
City Clerk's Office e :AC': M
City of Santa Clara v 'NI
Are you eligible to vote In Santa Clara?* Are you a registered voter of Santa Clara?* Yes
Have you attended a meeting of this Board/ Commission/
Committee?*
No
Job Title
I Sr. RFP Program Manager
Work Experience
Yes
Present Employer
I VMware
Pc~~ou~~_overn!l1~nt Bodies/ El~ctlve 9tt1ces Applicant has s~rved Government Bodies/ Position/ Office Held From Date To Date 2 Elective Offices
Civic or Charitable
Organization
I Planned parenthood
I Amnesty International
Special Interests, Hobbies or Talents
Position Held
I volunteer
j volunteer
I Re ding, Writing, Gardening, Exercising, Volunteering c::=============i==================:]
From Date To Date
::I 4=,1=,1=98=8==========:::11~4_11_12_01_0 _____ _,
~I 4_11_11_97_9 _ ____ __.ll.__4_,1_,1_s8_1 _____ _,
-·-·••. - - -- -- .. _,. .. .. _.. . ..,_,. ___ __
High School, College, Professional, Major Subject
Vocational School
I Bombay University ~I E_n_g_li_sh_L_ite_r_a_tu_r_e ______ ~ Special awards or recognition received
None really.

Reasons
Degree Dates I Anticipated
Graduation
1s1301197s
Please state reasons why you want to become a member of this Board/Commission/Committee, including what specific objectives you would be working toward as a member of this advisory board:

I am impressed with how effective the city of Santa Clara has been with the activities it offers its senior citizens, and as I approach retirement age I want to be involved in some of the planning activities. · Additional Information
Any other information which you feel would be useful to the City Council in reviewing your application:

Conflict of Interests
Are you associated with any Organization/Employment that might be deemed a conflict of interest in performing your duties if appointed to this position?
No
Abstaining from Votes
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to abstain from voting if such a conflict arises? Yes
Signature and Acknowledgement ·
Signature*
By clicking submit you are confinning that you are the person listed in this application, and that all infonnation provided is truthful and correct. All information provided will be public information.

Rev 2004 Page 1 of 2

CITY OF SANTA CLARA

VOTING GUIDELINES FOR THE APPOINTMENT

OF APPLICANTS TO BOARDS AND COMMISSIONS

1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.

2) Council interviews applicant. Interviews are held at a City Council Meeting for the Planning Commission and Civil Service Commission. Interviews are held in a less formal area of City Hall for all other Boards and Commissions.

A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.

3) Council votes for applicants:

A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.

B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.

A Councilmember may choose to vote for only one applicant but will relinquish the other vote.

4) The votes are tallied:

A) If there are four (4) or fewer applicants the Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.

B) If there are five (5) or more applicants, the Clerk will announce the two applicants who received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two applicants.

Rev 2004 Page 2 of 2
The Council will then cast one vote each for their desired appointee. The City Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.

5) A Council Member makes a motion to appoint the applicant that received the highest number of votes. The Council has the opportunity to vote unanimously to appoint the applicant using the Council Chambers electronic voting equipment.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-661 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Bay 2 Brooklyn Ride Recognition

DISCUSSION
On August 1, 2021, a group of active and retired firefighters from Santa Clara and San Francisco began their coast to coast cycling journey from Santa Clara to Brooklyn, New York. The 40-day ride honored the 343 firefighters that gave their life on 9/11. The ride averaged 100 miles a day, traversing across the heart of the United States, connecting with fire departments each way and then coming into New York in time for the 9/11 events. In 2008, Santa Clara Fire Department retired firefighter Darrell Sales came up with the idea after a visit to the National Fallen Firefighters Memorial in Colorado Springs. In 2011, he set out for a trip with fellow first responders. As the City began conducting in-person hybrid meetings, the City of Santa Clara honors the event organizers with a special recognition for continuing the tradition to lead a memorial ride to honor the memory of the fallen from 9/11.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

Reviewed by: Melissa Lee, Executive Assistant to the Mayor and Council Approved by: City Manager’s Office
City of Santa Clara Printed on 6/16/2022Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-795 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Proclaim June 19, 2022 as Juneteenth

BACKGROUND
On June 19, 1865, Union Major General Gordon Granger rode into Galveston, Texas and issued General Order Number 3, freeing the enslaved men, women, and children of Texas. Juneteenth is celebrated annually on the nineteenth of June to commemorate the abolition of slavery in Texas and other Confederate States of America, ending slavery in the United States.

Although the Emancipation Proclamation had been issued on January 1, 1863, almost three years later, on June 19, 1865, it was finally read in Texas to enslaved African Americans advising them they had been freed, albeit years later. Texas was the last Confederate State to have the proclamation announced, after the end of the American Civil War in April of that year. Unfortunately, freedom had been delayed and denied for nearly three years.

DISCUSSION
As a Special Order of Business on June 21, 2022, the Santa Clara City Council will honor and commemorate the emancipation of the last remaining enslaved African Americans in the United States by proclaiming June 19, 2022, as Juneteenth in the City of Santa Clara. The City Council also calls upon members of the Santa Clara community to continue to work together and build connections and trust toward bringing an end to racism and racial injustices in our country.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time

Reviewed by: Melissa Lee, Executive Assistant to the Mayor and City Council Approved by: Rajeev Batra, City Manager
City of Santa Clara Printed on 6/17/2022Page 1 of 2
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22-795 Agenda Date: 6/21/2022
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-21 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Planning Commission - March 9, 2022
Planning Commission - April 13, 2022
Planning Commission - May 11, 2022
Historical and Landmarks Commission - May 5, 2022
Neighborhood University Relations Committee (NURC) - February 7, 2022 Cultural Commission - May 2, 2022
Downtown Community Task Force - January 20, 2022
City of Santa Clara Printed on 6/16/2022Page 1 of 1
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City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Virtual Meeting03/09/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9051, the Planning Commission meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898
Webinar ID: 917 2920 2898 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (available during the meeting) The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting; and also before and during the meeting via eComment. Clearly indicate the project address, meeting body, and meeting date in the email.

Page 1 ends

03/09/2022Planning Commission Meeting Minutes
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting.
- If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback.
- Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only.
- Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
6:00 PM REGULAR MEETING
Call to Order
Chair Biagini called the meeting to order at 6:06 p.m.

Pledge of Allegiance and Statement of Values
Roll Call
Chair Nancy A. Biagini, Vice Chair Priya Cherukuru, Commissioner Qian Huang, Commissioner Yuki Ikezi, Commissioner Lance Saleme, and Commissioner Yashraj Bhatnagar
Present 6 -
Commissioner Ricci HerroAbsent 1 -
Chair Biagini announced that Commissioner Herro had informed the Commission regarding his absence in advance of the meeting.

A motion was made by Commissioner Ikezi, seconded by
Commissioner Cherukuru to excuse Commissioner Herro's
absence.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

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03/09/2022Planning Commission Meeting Minutes

Absent: Commissioner Herro1 -

DECLARATION OF COMMISSION PROCEDURES
Chair Biagini read the Declaration of Commission Procedures.

CONTINUANCES/EXCEPTIONS
22-371 Action to continue the public hearing for the Climate Action Plan, General Plan Amendment to adopt the updated Climate Action Plan 2022 and an Addendum to the General Plan Environmental Impact Report.

Recommendation:

Take action to open and continue the public hearing for the Climate Action Plan, General Plan Amendment to adopt the updated Climate Action Plan 2022 and Addendum to the General Plan Environmental Impact Report to April 13, 2022.

Planning Manager Lesley Xavier requested that this item be continued to the April 13, 2022 meeting.

A motion was made by Commissioner Cherukuru, seconded by Commissioner Ikezi to open and continue the public hearing to the April 13, 2022 Planning Commission meeting.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Commissioner Herro1 -

CONSENT CALENDAR
Commissioner Ikezi pulled Items 1.A and 1.B off the Consent Calendar.

Commissioner Ikezi requested additional comments be added to Item

1.A.

Commissioner Ikezi noted that Item 1.B had come before the Planning Commission years ago and had been rejected by the Commission previously and thought it appropriate to pull this item for discussion.

Commissioner Cherukuru commented that Item 1.B should have been on the Public Hearing calendar and requested that going forward any tentative map items be on the Public Hearing calendar for public feedback purposes.

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03/09/2022Planning Commission Meeting Minutes

1.A 22-321 Planning Commission Meeting Minutes of February 16, 2022 Meeting Recommendation: Approve the Planning Commission Minutes of the February 16, 2022 Meeting
A motion was made by Commissioner Cherukuru, seconded by Commissioner Huang to approve the staff recommendation with additional comments to be included in the minutes.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Commissioner Herro1 -

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING
CONSENT ITEM 1.B PULLED FOR DISCUSSION

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03/09/2022Planning Commission Meeting Minutes

1.B 22-130 Action on a Vesting Tentative Subdivision Map for 1530 and 1540 Pomeroy Avenue
Recommendation: Adopt a resolution to recommend the City Council approve the Vesting Tentative Subdivision Map to subdivide the two residential parcels into eight condominium lots and a common parcel at the property located at 1530 and 1540 Pomeroy Avenue.

Associate Planner Nimisha Agrawal provided the staff PowerPoint presentation and commented that this project previously was heard and approved at a Development Review Hearing (DRH). Applicant Omid Shakeri, Ridgecrest Group Inc., spoke regarding the project and answered questions from the Commission and noted they incorporated suggestions Council had previously made on the project.

Commissioners had a robust discussion on this item including:
- The differences between the previous project rejected by Council and now - Questions on why subdivision is taking place after the architectural review has already been approved
- Second Story units impeding privacy of one story units next door - Concerns over lack of participation in Architectural Review Process Assistant City Attorney Alexander Abbe explained how AB 3194 (2018) allows the developer to proceed with a project that is consistent with the General Plan, even though the zoning designation is inconsistent. He also stated that the City’s Architectural Review process had changed in the past several years, and so the project previously would have been considered by the Architectural Committee, but under current requirements the architectural design was heard at the DRH meeting. He also advised the Commission that while a number of findings need to be made to adopt the resolution recommending approval of the subdivision, under the Housing Accountability Act the Commission must base its decision on objective criteria only.

Assistant Director of Community Development Reena Brilliot commented that Zoning is not consistent with General Plan.

Associate Planner Nimisha Agrawal stated that this project meets all Zoning requirements and community meetings took place for the community to provide their input.

Public Speaker: J
Expressed concerns of the project
A motion was made by Commissioner Ikezi, seconded by

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03/09/2022Planning Commission Meeting Minutes
Commissioner Huang to close public hearing.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Commissioner Herro1 -
A motion was made by Commissioner Ikezi, seconded by
Commissioner Huang to approve staff recommendation.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Commissioner Herro1 -

2. 22-374
Study Session: Climate Action Plan (CAP) Update
Associate Planner Nimisha Agrawal provided a PowerPoint presentation.
- Commissioners commented on the following aspects of the Climate Action Plan:
- Concerns regarding increases in Silicon Valley Power (SVP) rates and possible subsequent regentrification
- Concerns regarding gas to electric requirements happening only on new construction
Solar panel programs
Assistant to the City Manager Michelle Templeton provided information that SVP has a rebate program starting on the path now for residents to begin transition from gas to electric appliances.

Principal Planner John Davidson provided information that SVP will have a one time rate increase up to 45-50%.

Public Speakers: Dashiell Leeds
Vanessa Shin
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

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03/09/2022Planning Commission Meeting Minutes

1. Announcements/Other Items
Commissioner Cherukuru expressed concerns on how the media has portrayed the City recently and expressed the desire for unity between the media, community, City stafff and City Council and Commissions.

2. Commissioner Travel and Training Reports, Requests to attend Trainings Commissioners shared their positive experience at the February 18, 2022 virtual Joint Venture Silicon Valley State of the Valley Conference.

Office Specialist IV Elizabeth Elliott provided an overview of upcoming annual conferences available to the Planning Commission.

DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Office Specialist IV Elizabeth Elliott provided updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:

Chair Biagini thanked Associate Planner Jeff Schwilk for his work in the Planning Division over the last 30 years and congratulated him on his retirement and also asked for a moment of silence in hope for an outcome that is beneficial for Ukraine in light of recent events.

A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to adjourn the meeting.

The meeting adjourned at 9:26 p.m.

The next regular scheduled meeting is on April 13, 2022.

Aye: Chair Biagini, Vice Chair Cherukuru, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Commissioner Herro1 -

Page 7 ends

03/09/2022Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 8 ends

City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Virtual Meeting04/13/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9058, the Planning Commission meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898
Webinar ID: 917 2920 2898 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (available during the meeting) The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.

Page 1 ends

04/13/2022Planning Commission Meeting Minutes
6:00 PM REGULAR MEETING
Call to Order
Chair Biagini called the meeting to order at 6 p.m.

Pledge of Allegiance and Statement of Values
Roll Call
Chair Nancy A. Biagini, Commissioner Ricci Herro, Commissioner Qian Huang, Commissioner Yuki Ikezi, Commissioner Lance Saleme, and Commissioner Yashraj Bhatnagar
Present 6 -
Vice Chair Priya CherukuruAbsent 1 -
Chair Biagini announced that Commissioner Cherukuru previously notified staff of her absence in advance of the meeting.

A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to excuse Commissioner Cherukuru's
absence.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -

DECLARATION OF COMMISSION PROCEDURES
Secretary Herro read the Declaration of Commission Procedures.

Page 2 ends

04/13/2022Planning Commission Meeting Minutes

CONTINUANCES/EXCEPTIONS
Public Speakers:

Dominic Torreano spoke regarding Public Hearing, Item 3. Chair asked him to speak when item was being heard.

Brian Shields, Carpenters Union, requested to continue Item 4.

Tong Zheng, one of the appellants for Item 3 asked for continuance on Item 3; spoke again and said that item could be heard tonight.

Jonathon Fearn, Greystar. said he was not contacted by the Carpenters Union and requested that Item 4 not be continued.

Murali Gubbala spoke regarding Item 3. asked if applicant was aware there is no guarantee all Commissioners will be present at the meeting in which the Item is continued to.

Nitish Chennoju asked about voting process for a continuance request.

Commissioners Ikezi and Huang stated that they are opposed to continuing Item 4. Planning Manager Lesley Xavier clarified questions on Item 4.

A motion was made by Commissioner Herro, seconded by
Commissioner Biagini to continue Item 4 to the May 25, 2022 Planning Commission meeting. (The motion failed.)

Aye: Chair Biagini, and Commissioner Herro2 -
Nay: Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
4 -

Absent: Vice Chair Cherukuru1 -

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04/13/2022Planning Commission Meeting Minutes

CONSENT CALENDAR
Chair Biagini pulled Items 1.A and 1.B to make comments. She requested that Commissioner Cherukuru's comments under
Announcements be added. Office Specialist IV Elizabeth Elliott clarified that minutes were written as per City Clerks Office direction. Chair Biagini asked fi Item 1.B shoudl have been placed on the Public Hearing section of the meeting agenda. Assistant City Attorney Alexander Abbe clarified that it was appropriate for Item 1.B to be placed on the consent calendar.

Commissioner Herro abstained from voting on the consent calendardue to his absence at the previous meeting.

A motion was made by Commissioner Ikezi, seconded by
Commissioner Biagini to have staff review procedures with the City Clerk's Office regarding Item 1.A and make additions to the minutes based upon the discussion, to also review the comments with Commissioner Cherukuru, and continue approval to a future meeting and to approve Item 1.B.

Aye: Chair Biagini, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
5 -

Absent: Vice Chair Cherukuru1 -
Abstained: Commissioner Herro1 -

1.A 22-460
Planning Commission Meeting Minutes of March 9, 2022 Meeting Recommendation: Approve the Planning Commission Minutes of the March 9, 2022 Meeting

1.B 22-239 Action on Use Permit for a new bowling center with live entertainment (Bowlero Valley Fair) at 2855 Stevens Creek Boulevard.

Recommendation:

Adopt a resolution approving a Use Permit to allow for a bowling center with live entertainment, on-site sale and consumption of beer, wine and distilled spirits (ABC License Type 47) in the new Bowlero Valley Fair located at 2855 Stevens Creek Boulevard, subject to conditions of approval.

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

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04/13/2022Planning Commission Meeting Minutes

2. 22-202 Action on Climate Action Plan, General Plan Amendment to Adopt the Updated Climate Action Plan 2022 and an Addendum to the General Plan Environmental Impact Report
Recommendation:

That the Planning Commission adopt Resolutions recommending that the City Council:

1. Adopt a resolution approving and certifying the Addendum to the 2010 - 2035 General Plan EIR prepared for the updated Climate Action Plan 2022.

2. Adopt a resolution approving the amendment to the General Plan Appendix 8.13 to adopt the updated Climate Action Plan 2022.

Associate Planner Nimisha Agrawal provided the staff presentation.

Public Speakers: Dashiell Leeds
Alexis Tan
Rosie Chen
Sindhu Saggeri
Jessie
A motion was made by Commissioner Ikezi, seconded by
Commissioner Biagini to close public hearing.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Herro, seconded by
Commissioner Bhatnagar to approve staff recommendation 1.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Herro, seconded by
Commissioner Saleme to approve staff recommendation 2.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -

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04/13/2022Planning Commission Meeting Minutes

3. 22-246 Action on Appeal of Development Review Hearing Architectural Approval for the Property at 3066 Harding Avenue
Recommendation: Overrule the appeal and uphold the Development Review Hearing architectural approval of a 210 sq.ft. first floor expansion and 1,071 sq.ft. second story addition with a front second story balcony to an existing 1,240 sq.ft. one-story residence with a 397 sq,ft, attached garage that is to remain at 3066 Harding Avenue; subject to conditions.

Associate Planner Debby Fernandez provided the staff presentation.

Appellants Tong Zheng, Sally Wang, and Sandrina Valente spoke regarding their appeal. Applicants Ravi and Pallavi Chennoju provided the applicant presentation.

Public Speakers: An Ly
Fuad Rahman
Sachin Vaidya
Sajeev Madhavan
Nimit
Hongjiang Li
Xiangquan Li
Sandhya
Alan Tibbetts
Yoshi
Sandrina
Judy A
Bessy
Danna Suo
Deepak Rao
Xin Ru
Patrick Farry
Sumana Vijayagopal
Shirdi Prem
Lakshmi Gubbala
Yong Zhao
Murali Gubbala
Ramanathan Lakshmikanthan
Muralikrishna Gandluru
Tanvi Gunasekaran
Akshay Thota
Maha Dhevarajan
Radha Popuri
Sagar Nipa
A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to close public hearing.

Page 6 ends

04/13/2022Planning Commission Meeting Minutes

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
Commissioners had a robust discussion on this item and expressed concerns for those who voiced opposition to the project, but also discussed that the Applicant has every right within the City's guidelines and design specifications to build the home the way they designed it. A discussion also took place that neighborhoods need the ability to expand and grow and it is not a matter of individual preferences.

A motion was made by Commissioner Huang, seconded by
Commissioner Biagini to approve staff recommendation.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
The meeting went into recess at 9:40 p.m. and reconvened at 9:50 p.m.

Page 7 ends

04/13/2022Planning Commission Meeting Minutes

4. 22-259 Recommendation on General Plan Amendments for the Freedom Circle Future Focus Area and the Greystar Development Project
Recommendation:

That the Planning Commission adopt Resolutions recommending that the City Council:

1. Adopt a resolution approving and certifying the Final EIR prepared for the Freedom Circle Future Focus Area Plan and the Greystar Project General Plan Amendment (SCH #2020060425), including CEQA Findings and a statement of overriding considerations.

2. Adopt a resolution approving a General Plan text amendment to add language regarding the creation of additional Future Focus Areas, the re-designation of land outside of Focus Areas, creation of the new Very High-Intensity Office/R&D designation, and adoption of a General Plan Amendment to create the Freedom Circle Future Focus Area.

3. Adopt a resolution approving the Greystar General Plan Amendment from High Intensity Office/R&D (maximum Floor Area Ratio of 2.0) to Very High Density Residential (51-100 Dwelling Unit/Acre.

4. Adopt a resolution approving the Planned Development Rezoning for the Greystar site, which would allow up to 1,100 units on a 13.3 gross acre site bounded by Freedom Circle to the west, Mission College Boulevard to the north, San Tomas Aquino Creek to the east and Highway 101 to the south.

Principal Planner John Davidson provided a Powerpoint presentation.

Applicant Dan Deibel, Greystar, spoke regarding the project.

Public Speakers: Francisco Nunez
Aidan Marshall
Alejandro Martinez
Jose M.

Brian Shields
A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to close public hearing.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to approve staff recommendation 1.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

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04/13/2022Planning Commission Meeting Minutes

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to approve staff recommendation 2 and to include modification to the land use diagram to Class 4 bike lanes.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Herro, seconded by
Commissioner Huang to approve staff recommendation 3.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
A motion was made by Commissioner Huang, seconded by
Commissioner Bhatnagar to approve staff recommendation 4.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -

5. 22-299
Action on a Variance for a 22’-3” Detached Accessory Dwelling Unit (ADU) with One and a Half Bathrooms at 1765 Market Street.

Recommendation:

Alternative 1: Adopt a resolution approving the variance to allow a 22’-3” building height and one and a half bathrooms for a detached accessory dwelling unit (ADU) where 16 feet is the maximum height and one bathroom is the maximum number of bathrooms allowed in the R1-6L, Single-Family Residential Zoning District.

Associate Planner Steve Le provided a PowerPoint presentation.

Architect Rob Mayer also provided a presentation and homeowner Heidi Pfaffroth spoke regarding the project.

Public Speaker: Rodger Waldorf
A motion was made by Commissioner Huang, seconded by
Commissioner Herro to close public hearing.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -

Page 9 ends

04/13/2022Planning Commission Meeting Minutes
A motion was made by Commissioner Huang, seconded by
Commissioner Bhatnagar to approve staff recommendation.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

1. Announcements/Other Items
Chair Biagini asked for the agendas to be posted earlier than the packet was for this meeting so that Commissioners have sufficient time for review. Planning Manager Lesley Xavier responded.

Commissioner Saleme inquired about the process of
correspondence being received after the agenda posting and before the meeting and the process for distribution to Commissioners.

Planning Manager Lesley Xavier and Assistant Director of Community Development responded.

2. Commissioner Travel and Training Reports, Requests to attend Trainings Office Specialist IV Elizabeth Elliott provided details regarding the upcoming conference.

1. 22-526
APA National Planning Conference (NPC), April 30 - May 3, 2022, San Diego, CA
Recommendation:

Staff has no recommendation. A vote should take place to expend funds if Commissioners would like to attend the conference.

A motion was made by Commissioner Saleme, seconded by
Commissioner Biagini to approve expending funds for
Commissioners that will attend the APA conference.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: Vice Chair Cherukuru1 -
DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Office Specialist IV Elizabeth Elliott provided updates.

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04/13/2022Planning Commission Meeting Minutes

2. Upcoming Agenda Items
Planning Manager Lesley Xavier and Assistant Director of Community Development Reena Brilliot provided updates.

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:

A motion was made by Commissioner Ikezi, seconded by
Commissioner Huang to adjourn the meeting.

The meeting adjourned at 12:33 a.m.

The next Planning Commission Special Meeting is on May 11, 2022.

Aye: Chair Biagini, Commissioner Herro, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
6 -

Absent: 1 - Vice Chair Cherukuru

Page 11 ends

04/13/2022Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 12 ends

City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Virtual Meeting05/11/2022
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Planning Commission of the City of Santa Clara, to commence and convene on May 11, 2022, at 6:00 pm for a Special Meeting to be held virtually via Zoom, to consider the following matter(s) and to potentially take action with respect to them.

Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9067, the Planning Commission meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898
Webinar ID: 917 2920 2898 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (available during the meeting) The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Page 1 ends

05/11/2022Planning Commission Meeting Minutes
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
6:00 PM SPECIAL MEETING
Call to Order
Chair Biagini called the meeting to order at 6:01 p.m.

Pledge of Allegiance and Statement of Values
Roll Call
Chair Nancy A. Biagini, Commissioner Qian Huang, Commissioner Yuki Ikezi, Commissioner Lance Saleme, and Commissioner Yashraj Bhatnagar
Present 5 -
Vice Chair Priya Cherukuru, and Commissioner Ricci HerroAbsent 2 - Chair Biagini announced that she had been informed by Commissioners Herro and Cherukuru
of their absences in advance of the meeting.

A motion was made by Commissioner Ikezi, seconded by
Commissioner Saleme to excuse Commissioner Herro and
Commissioner Cherukuru from the meeting.

Aye: Chair Biagini, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
5 -

Absent: Vice Chair Cherukuru, and Commissioner Herro2 -

Page 2 ends

05/11/2022Planning Commission Meeting Minutes

DECLARATION OF COMMISSION PROCEDURES
Chair Biagini read the Declaration of Commission Procedures.

CONTINUANCES/EXCEPTIONS
None.

CONSENT CALENDAR
There are no items on the Consent Calendar

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

1. 22-476 Amend Title 18 Zoning to Establish an SB 9 Implementing Ordinance Including Development Standards for SB 9 Residential Projects Recommendation: 1.

Recommend that the City Council adopt an ordinance amending Title 18 Zoning to include Chapter 18.13 Two Unit Dwelling Residential Development and Urban Lot Splits
As-Needed Planner John Baty provided a PowerPoint presentation.

A motion was made by Commissioner Saleme, seconded by
Commissioner Bhatnagar to close public hearing.

Aye: Chair Biagini, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
5 -

Absent: Vice Chair Cherukuru, and Commissioner Herro2 - A motion was made by Chair Biagini, seconded by Commissioner Saleme to recommend approval of the ordinance to the City Council, with added language to prevent construction of new or renovated residences that block more than 10% of solar collectors between 10 a.m. and 2 p.m. pacific standard time.

A motion was made by Commissioner Ikezi, seconded by
Commissioner Huang to amend the main motion to add language that any SB9 project be able to eliminate covered parking and to allow 50% of the front setback to be paved and used for parking in front 20 foot setback with 1 parking space required per unit. The motion failed.

Aye: Commissioner Huang, Commissioner Ikezi, and Commissioner Bhatnagar
3 -
Nay: Chair Biagini, and Commissioner Saleme2 -

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05/11/2022Planning Commission Meeting Minutes

Absent: Vice Chair Cherukuru, and Commissioner Herro2 - A motion was made by Commissioner Ikezi, seconded by
Commissioner Huang to amend the main motion to require that properties outside of a 0.5 mile proximity to transit remove the requirement for covered parking and instead allow parking in the front 20 foot setback to count toward the parking requirement. The motion failed.

Aye: Commissioner Huang, Commissioner Ikezi, and Commissioner Bhatnagar
3 -
Nay: Chair Biagini, and Commissioner Saleme2 -

Absent: Vice Chair Cherukuru, and Commissioner Herro2 - A motion was made by Commissioner Ikezi, seconded by
Commissioner Huang to continue Item 1 to the next Planning Commission meeting on May 25, 2022.

Aye: Chair Biagini, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
5 -

Absent: Vice Chair Cherukuru, and Commissioner Herro2 - REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

1. Announcements/Other Items
Office Specialist IV Elizabeth Elliott updated the Commission regarding the first upcoming Planning Commission hybrid meeting taking place on May 25, 2022 and schedule for Commissioner trainings to take place before that meeting.

2. Commissioner Travel and Training Reports, Requests to attend Trainings Office Specialist IV Elizabeth Elliott spoke regarding the upcoming APA conference.

DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Office Specialist IV Elizabeth Elliott provided updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

Page 4 ends

05/11/2022Planning Commission Meeting Minutes

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:
(Chair Biagini expressed gratitude to her fellow Commissioners for meaningful discussion on items.)
A motion was made by Commissioner Saleme, seconded by
Commissioner Huang to adjourn the meeting.

The meeting adjourned at 8:27 p.m.

The next regular scheduled meeting is on May 25, 2022.

Aye: Chair Biagini, Commissioner Huang, Commissioner Ikezi, Commissioner Saleme, and Commissioner Bhatnagar
5 -

Absent: Vice Chair Cherukuru, and Commissioner Herro2 -

Page 5 ends

05/11/2022Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 6 ends

City of Santa Clara
Meeting Minutes
Historical & Landmarks Commission
Draft
6:00 PM Virtual Meeting05/05/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9067, the Historical and Landmarks Commission meeting will be held by teleconference only.

No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/97233262035 or
o Phone: 1 (669) 900-6833
Webinar ID: 972 3326 2035
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting. Clearly indicate the project address, meeting body, and meeting date in the email.

PUBLIC PARTICIPATION IN ZOOM WEBINAR:

Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, you may leave the meeting.

CALL TO ORDER AND ROLL CALL
Chair Leung called the meeting to order at 6:04 p.m.

Page 1 ends

05/05/2022Historical & Landmarks Commission Meeting Minutes Chair Leung announced that Commissioner Vargas-Smith had informed herself and staff of her absence in advance of the meeting.

A motion was made by Commissioner Stocks, seconded by
Commissioner Celso to excuse Commissioner Vargas-Smith's absence.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -

CONSENT CALENDAR

1. 22-601 Historical and Landmarks Commission Minutes of March 3, 2022 Recommendation: Approve the Historical and Landmarks Commission Minutes of March 3, 2022.

Chair Leung recused from voting due to her absence at the previous meeting.

A motion was made by Commissioner Celso, seconded by
Commissioner Romano to approve the consent calendar.

Aye: Commissioner Kirby, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and Commissioner Stocks 5 -

Absent: Vice Chair Vargas-Smith1 -
Recused: Chair Leung1 -

PUBLIC PRESENTATIONS
Commissioner Romano
asked for an update about the work occurring at
the property located at 712 Jefferson Street. Associate Planner Steve Le indicated that a stop work order was issued for the property and the homeowner is working on providing an updated application. Staff will determine if the work proposed requires review by the Commission when the plans are resubmitted.

GENERAL BUSINESS

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05/05/2022Historical & Landmarks Commission Meeting Minutes

2. 22-564 Consideration of a Historical Preservation Agreement (Mills Act Contract) for 1356 Main Street
Recommendation: Staff recommends that the Historical and Landmarks Commission find that the Mills Act Application and associated 10-Year Plan for restoration and maintenance accomplish the intent of preserving and maintaining the historical significance of the property; and therefore, recommend Council approval of a Mills Act Contract, and the adoption of a 10-Year Restoration and Maintenance Plan associated with the Historical Preservation Agreement.

Associate Planner Nimisha Agrawal provided the staff presentation.

Homeowner Brian Dawbin and Historic Consultant William Kostura spoke regarding the project.

A motion was made by Commissioner Romano, seconded by
Commissioner Stocks to close public hearing.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -
A motion was made by Commissioner Romano, seconded by
Commissioner Celso to approve staff recommendation.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -

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05/05/2022Historical & Landmarks Commission Meeting Minutes

3. 22-528 Consideration of a Major Significant Property Alteration Permit for a Second-story Addition to the Historic Property located at 1540 Homestead Road
Recommendation:

Staff recommends the Historical and Landmarks Commission find that, based upon the analysis and findings of the historical evaluation, the Commission forward a recommendation of approval for issuance of a Significant Property Alteration (SPA) Permit to the Planning Commission for the proposed addition, subject to the procedures outlined in the Preservation Treatment Plan attached to the Development Plans.

Associate Planner Steve Le provided the staff presentation.

Homeowners Anita Casanovas and Chris Rice and Applicant Leopold Vandeneynde spoke regarding the project.

A motion was made by Commissioner Romano, seconded by
Commissioner Swartzwelder to close public hearing.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -
Commissioner Stocks recused from voting due to the proximity of the project property to his residence.

A motion was made by Commissioner Celso, seconded by
Commissioner Romano to continue the Item to the June 2, 2022 meeting for guidance from the City's volunteer advisor on consistency with the Secretary of Interior's Standards for rehabilitation.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, and Commissioner Romano
5 -

Absent: Vice Chair Vargas-Smith1 -
Recused: Commissioner Stocks1 -

STAFF REPORT

1. Berryessa Adobe Maintenance
Staff Liaison Rebecca Bustos shared that there weren't any updates since the previous meeting.

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05/05/2022Historical & Landmarks Commission Meeting Minutes

COMMISSIONERS REPORT

1. Subcommittee Reporting - 20 minutes
22-618 Review and Modify the Subcommittee Assignments
Recommendation: There is no staff recommendation.

A motion was made by Commissioner Celso, seconded by
Commissioner Romano to add Commissioner Stocks to the Historic Surveying subcommittee.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -

2. Board and Committee Assignments - 15 minutes
Commissioners reported on their assignments.

Board/Committee Lead/Alternate Santa Clara Arts and Historic Consortium Leung / Romano Historic Preservation Society of Santa Clara Vargas-Smith / Leung Old Quad Residents Association Leung / Romano Development Review Hearing Romano / Vargas-Smith BART/ High Speed Rail/ VTA BRT Committee Vargas-Smith / Swartzwelder Zoning Ordinance Update Romano / Swartzwelder El Camino Real Specific Plan Community Advisory Committee Leung Downtown Revitalization Vargas-Smith / Romano

3. Announcements and Other Items - 10 minutes
None.

4. Commissioner Travel and Training Requests - 10 minutes None.

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05/05/2022Historical & Landmarks Commission Meeting Minutes 22-572 California Preservation Foundation (CPF) Annual Conference, June 7 - June 12, 2022
Recommendation: Staff has no recommendation. A vote should take place to expend funds if Commissioners would like to attend the conference.

Staff Liaison Rebecca Bustos informed the Commission that staff will send an email to Commissioners to confirm attendance.

A motion was made by Commissioner Romano, seconded by
Commissioner Stocks to expend funds for the 2022 California Preservation Conference registrations.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -

5. Discussion of National Preservation Month
Staff Liaison Rebecca Bustos discussed the display case in the City Clerk's Office of the HABS drawings of the houses on Harrison Street. She also mentioned the ongoing social media campaign highlighting the homes throughout the month of May.

ADJOURNMENT
A motion was made by Commissioner Swartzwelder, seconded by Commissioner Stocks to adjourn the meeting.

The meeting adjourned at 8:17 p.m.

The next regular scheduled meeting is on June 2, 2022.

Aye: Commissioner Kirby, Chair Leung, Commissioner Celso, Commissioner Swartzwelder, Commissioner Romano, and
Commissioner Stocks
6 -

Absent: Vice Chair Vargas-Smith1 -

MEETING DISCLOSURES

Page 6 ends

05/05/2022Historical & Landmarks Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 7 ends

City of Santa Clara
Meeting Minutes
Neighborhood-University Relations Committee
Draft
6:00 PM Virtual Meeting02/07/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9042, the Neighborhood-University Relations Committee meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/87333854333 or
o Phone: 1 (669) 900-6833
Webinar ID: 873 3385 4333
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting. Clearly indicate the project address, meeting body, and meeting date in the email.

PUBLIC PARTICIPATION IN ZOOM WEBINAR:

CALL TO ORDER AND ROLL CALL (5 minutes)
Councilmember Raj Chajal, Chair called the meeting to order at 6:01 p.m.

Page 1 ends

02/07/2022Neighborhood-University Relations
Committee
Meeting Minutes
PUBLIC PRESENTATIONS (15 Minutes)
There was a public presentation.

Mark Kelsey spoke requesting greater engagement with property owners and property managers with regard off-campus housing.

Bob O'Keefe thanked Mark Kelsey and seconded the request for greater engagement.

Councilmember Anthony Becker and Councilmember Raj Chahal requested that staff put out a proposal to reach out to property owners as an agenda item for the next meeting.

Councilmember Anthony Becker requested meeting minutes be provided with the agenda going forward at future meeting.

REPORTS AND DISCUSSION (55 Minutes)

1. 22-216 Reports and Discussion: Presentations by Community Development Department, Santa Clara University, and Police Department followed by community questions
City Updates - Assistant Director of Community Development Reena Brilliot, provided a presentation with updates on Code Enforcement activities and the upcoming Zoning Code Update.

Santa Clara University Update - SCU Assistant Dean for Off Campus Student Life Kim Gilkey, SCU Associate Vice President of University Operations David Schoenwetter and SCU Senior Council John Ottoboni provided a presentation with updates on COVID response, Housing and Governing members.

Santa Clara Police Department Update - Sergeant Greg Deger spoke on proactive enforcement and education.

Public Speakers: Jenna Stuckey
Mark Kelsey
Collen Forgey
Michael Camarena
Kari Rogers

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02/07/2022Neighborhood-University Relations
Committee
Meeting Minutes

ADJOURNMENT
The meeting adjourned at 7:54 p.m.

The next regular scheduled meeting is May 23, 2022.

Page 3 ends

02/07/2022Neighborhood-University Relations
Committee
Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Virtual Meeting05/02/2022
Pursuant to California Government Code Section 54953(e) and City of Santa Clara Resolution 22-9067, the Cultural Commission meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to have methods for the public to participate remotely:

Via Zoom:
https://santaclaraca.zoom.us/j/98272283531
Webinar ID: 982 7228 3531
Or join by phone: 1-669-900-6833

CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:06 p.m. by Chair von Huene.

Chair von Huene acknowledged that May is South Asian and Asian Pacific Islander Heritage Month and there is a page in the Commemorative Months Coloring Book that will be posted.

Commissioner Siddarth Sundaram, Commissioner Louis Samara, Chair Debra von Huene, and Commissioner Paul McNamara
Present 4 -
Vice Chair Candida Diaz, Commissioner Jonathan Marinaro, and Commissioner Jennifer Vega
Absent 3 -

CONSENT CALENDAR

1.A 22-553 Cultural Commission Regular Meeting Minutes of April 4, 2022 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of April 4, 2022
A motion was made by Commissioner Samara, seconded by
Commissioner Sundaram that this item be approved. The motion passed with the following vote:

Aye: Commissioner Sundaram, Commissioner Samara, Chair von Huene, and Commissioner McNamara
4 -

Absent: Vice Chair Diaz, Commissioner Marinaro, and Commissioner Vega3 -

Page 1 ends

05/02/2022Cultural Commission Meeting Minutes

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS

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05/02/2022Cultural Commission Meeting Minutes

2. 22-541 Discussion and Development of Cultural Commission Work Plan Goals and Activities for FY 2022/23
Recommendation: Develop and recommend Cultural Commission work plan goals and activities for FY 2022/23.

Vice Chair Diaz joined the meeting at 7:14 p.m.

There are currently 5 Goals and Objectives for FY 2021/2022. The commission will start brainstorming new goals and objectives for FY 2022/2023 and develop a new plan. The conversation will continue in June but commissioners are encouraged to share ideas so they can begin work on goals then assign commissioners to the new goals and objectives in August.

Commissioner McNamara suggested a possible goal would be to explore Art Education within the schools, adults and seniors. He wants to expose the public to the arts. He would like the arts to be more visible. He suggested to partner with organizations, possibly Santa Clara University or the School District. The specific objectives will have to be further developed at the June meeting.

Vice Chair Diaz and Commissioner Samara expressed interest to work on this Goal with Commissioner McNamara. They will meet in a few weeks to discuss.

Commissioner McNamara will contact the County and see if they would be interested in partnering with the commission. He has connections at San Jose State University and Vice Chair Diaz has connections at Santa Clara High School. She suggested working in connection with the Youth Commission. Sponsorships and fundraising was further discussed.

Commissioner McNamara will ask about grants during the Americans for the Arts Conference in May.

Commissioner McNamara will invite the County to do a 20 minute presentation during the June or August Commission meeting.

Chair von Huene serves on the Downtown Community Task Force and mentioned the building on the corner of Monroe/Benton. She suggested a possible goal of painting/decorating the unoccupied building to be part of bringing public art to the City. She contacted the owner and is waiting to hear back from them. This project can occur at any place in the City where there is construction. This goal would be part of Art in Public places and activation within the City.

Page 3 ends

05/02/2022Cultural Commission Meeting Minutes
Commissioner Sundaram
left the meeting at 7:30 p.m.

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05/02/2022Cultural Commission Meeting Minutes

3. 22-542 Discussion of Cultural Commission Work Plan Goals and Activities for FY 2021/22 and FY 2022/23
Recommendation: Provide updates to Cultural Commission Work Plan goals and activities for FY 2021/22 and FY 2022/23.

Commissioners reported the following updates to the Work Plan Goals and Activities. The Work Plan is updated to reflect the progress made on each goal.

Goal #1- Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity.

Flyer for the Summer Concerts look great and there is a listing in the Summer Activity Guide. Concert date and bands are listed on the City calendar.

Commissioners are working on obtaining sponsors for events.

Commissioner von Huene will be meeting with a representative from Applied Materials and will share the sponsorship packet and will provide results of the meeting.

Goal #2- Develop and encourage interactive art opportunities to provide temporary, performing, cultural and public art in the City.

Utility Box Art Program
-Vice Chair Diaz will research the available utility
boxes by district and will provide an update in June. Call for Artists will follow once boxes are selected.

Surviving Covid Exhibition-Winners were selected and announced and Chair von Huene is arranging for recognition through Triton Museum and City Council.

Goal # 3-Raise visibility of commemorative months.

Chair von Huene will ensure commissioners publish the Commemorative Months Coloring Book.

Goal #4-Enhance communication and media strategy to increase awareness of the Cultural Commission.

Commissioners will meet to get tools together to increase visibility for Marketing Plan and increase visibility and what the mechanics are for accomplishing this goal. Commissioners will report back at the June meeting.

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05/02/2022Cultural Commission Meeting Minutes
Events and reports are marketed and archived is an ongoing project.

Manager Castro stated that June is the target date to report to City Council. She will confirm date. Topics will include proclamations for the Surviving Covid Exhibition winners and updates on upcoming Concerts in the Park. Additional topics should be given to Chair von Huene.

Goal # 5- Prepare for Citywide Arts Master Plan Process.

Project is currently on hold and will carry over into next years goals. August is the deadline for the NEA Grant.

STAFF REPORT
Recreation Manager Castro mentioned that The City is soliciting artists for the Art & Wine Festival in September. She mentioned the 4th of July All City Picnic will be held in Central Park from 12-5 p.m. with live music, food and kids activities. She stated the sponsorship packet is out for events.

She mentioned that the commissioners that are attending the Americans for the Arts Conference in May should provide feedback during the commissioner reports at the June Commission meeting.

COMMISSIONERS REPORT
Commissioner Samara stated he participated in the 2022 Congressional Art Competition as a judge for CA-17 for the third year in a row. Paint, media and graphics were some of the types of medium represented. The high school students from their district were very talented.

Chair von Huene mentioned she joined the non-profit organization, Santa Clara Chorale and there will be a concert at the Santa Clara Mission at the Santa Clara University campus on May 21, at 8 p.m: A New Song Gjeilo Sunrise Mass, Dehlinger Kohelet (World Premiere). She really loves the music and is excited about the performance.

ADJOURNMENT
A motion was made by Commissioner McNamara, seconded by Commissioner Samara, that the meeting be adjourned at 8:09 p.m.

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05/02/2022Cultural Commission Meeting Minutes
Commissioner Samara, Chair von Huene, Vice Chair Diaz, and Commissioner McNamara

Aye: 4 -

Aye: Commissioner Samara, Chair von Huene, Vice Chair Diaz, and Commissioner McNamara
4 -
Commissioner Sundaram, Commissioner Marinaro, and
Commissioner Vega

Absent: 3 -

Absent: Commissioner Sundaram, Commissioner Marinaro, and Commissioner Vega
3 -

MEETING DISCLOSURES

Page 7 ends

05/02/2022Cultural Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 8 ends

City of Santa Clara
Meeting Minutes
Downtown Community Task Force
Draft
6:00 PM Zoom Webinar01/20/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 21-9013, the Downtown Community Task Force meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:

Via Zoom:
https://santaclaraca.zoom.us/j/91975789377
Meeting ID: 919 7578 9377 or
By Phone: 1(669) 900-6833

CALL TO ORDER AND ROLL CALL
The DCTF Chair, Adam Thompson called the meeting to order at 6:03 p.m.

A motion was made by Member Coyne to excuse Member Varshney form the meeting and to excuse Member Reed from the beginning of the meeting. The motion was seconded by Member Ondrasek.

Member Reed joined the meeting at 6:18 pm.

Aye: Thompson, Ondrasek, Mayer, von Huene, Vargas-Smith, Coyne, and Thai
7 -

Absent: Reed, and Varshney2 -

CONSENT CALENDAR
There were no items.

GENERAL BUSINESS

Page 1 ends

01/20/2022Downtown Community Task Force Meeting Minutes

1. Civic Center Relocation Study Discussion
There were three public speakers on this item: Mary Grizzle, Emmy, and Donna West.

A motion was made by Member Reed, and seconded by Member Coyne for the DCTF to recommend that the City Council prioritize and fund a Civic Center relocation study.

Aye: Thompson, Ondrasek, Mayer, Vargas-Smith, Reed, Coyne, and Thai7 - Nay: von Huene1 -

Absent: Varshney1 -

2. Review and Discuss Infrastructure Costs and Financing Strategy for the Downtown Precise Plan
There was no action on this item.

PUBLIC PRESENTATIONS
There were no public presentations.

ADJOURNMENT
A motion was made by Member von Huene, and seconded by
Member Vargas-Smith to adjourn the meeting at 8:26 p.m..

The next meeting is scheduled for Thursday, February 17, 2022 at 6 p.m.

Aye: Thompson, Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, and Thai
8 -
Excused: Varshney1 -

Page 2 ends

01/20/2022Downtown Community Task Force Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 3 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-513 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for April 2022 and Approve the Related Budget Amendments

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
In compliance with the Charter of the City of Santa Clara and the adopted Investment Policy, the monthly financial report and monthly investment report for April 2022 are submitted for your information. The financial reviews as of April 30, 2022 provide a year-to-date financial update to the City Council for the current fiscal year. The analysis of the revenues collected and all expenditures measures the level of adherence to the established resource allocation plan and allows the City to monitor and project revenues and expenditures throughout the year.

The Adopted Budget incorporates the estimated revenues and planned expenditures for all funds.

The attached Financial Status Reports provide the budget to actual revenue and expenditure summaries for the General Fund, Special Revenue Funds and Enterprise Operating Funds, as well as expenditure summaries for Capital Improvement Funds and fund reserve balances. Any significant variances are explained in the reports.

In accordance with City Council Policy 051 - Donations to the City, included in these reports are monthly activity and annual summary of donations received by department. Although the requirement of the policy is to report quarterly, in its ongoing effort to streamline reporting, the City will include this information monthly in the financial status report.

DISCUSSION
Monthly Financial Status Report (Attachment 1)
The attached reports summarize the City’s financial performance as of April 30, 2022 (Attachment 1).

Financial analysis for these reports is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds.

Attachment 1 shows that General Fund revenues at 76.2% of the budget through April 2022.

Revenues are tracking close to the budgeted estimate and are higher when compared to last fiscal year (excluding transfers and various permits and charges for services that are now deposited into the new Building Development Services Fund). Concerns remain regarding longer term impacts of COVID-19 on City revenues, particularly Transient Occupancy Tax collections.

City of Santa Clara Printed on 6/16/2022Page 1 of 4
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22-513 Agenda Date: 6/21/2022
As shown in Attachment 1, General Fund departmental expenditures were at 71.4% of budget through April 2022. It should be noted that as approved as part of the FY 2020/21 Budget Year-End Report, $11.2 million of the Fire Department and $14.7 million of the Police Department budgets were shifted to the newly established American Rescue Plan Act (ARPA) Fund. These expenditure levels reflect the shifting of eligible public safety charges to the ARPA Fund. Several cost-control measures that were implemented in FY 2019/20 remain in place to generate expenditure savings to partially offset the drop in revenues associated with COVID-19. These measures include a hiring freeze and controls around overtime, as-needed staff, marketing, travel, technology, and vehicle purchases.

Expenditure savings are expected by year-end.

As shown in Attachment 1, total revenues through April 2022 for Enterprise Funds (Electric, Water, Sewer, Cemetery, Solid Waste, and Water Recycling) were at 77.2% of the budget while total expenses were at 78.4% of the budget.

In the month April, the City received $1,385 in donations for total donations of $93,920.

While economic conditions have improved significantly since the start of the pandemic, economic growth is projected to be slower. On a national level, the unemployment rate remained unchanged at

3.6% between March and April 2022. This rate was well below the record setting high of 14.7% in April 2020, and almost at the pre-pandemic unemployment rate of 3.5%. The number of unemployed persons dropped slightly from 6.0 million in March 2022 to 5.9 million in April 2022. This unemployment figure continues to remain above the pre-pandemic level of 5.7 million. In the advance estimate for the first quarter of 2022, GDP decreased at an annual rate of 1.4%, following an increase of 6.9% in the fourth quarter of 2021. While GDP surpassed the pre-COVID peak in the second quarter 2021, it has not yet reached the pre-pandemic trend. Per the June 2022 UCLA Anderson Forecast, GDP is expected to remain below the pre-pandemic trend through at least the end of 2024 with projected GDP growth of 2.8% in 2022, 2.0% in 2023, and 1.9% in 2024. These growth rates are down from the March 2022 Forecast that predicted growth of 4.3%, 2.8%, and 2.3%, respectively, for the same years. The UCLA Forecast points to a number of economic impediments, such as the war in Ukraine, COVID-19 lockdowns in China, supply chain constraints and inflation, that are affecting economic growth. The Forecast also expects unemployment to begin rising in 2023 as the economy slows and inflation to remain high for the next two years.

The June 2022 UCLA Anderson Forecast for California also calls for a shallower growth trend than before. Continued COVID-induced disruptions, supply chain issues, capacity constraints including tight labor markets, high energy prices, and financial capital issues will constrain growth. The California unemployment rate dropped to 4.6% in April 2022. California has now regained 2.52 million jobs, or 91% of the 2.71 million jobs lost due to COVID-19 in March and April 2020. The unemployment rate in this region continues to outperform the State and the nation. The unadjusted unemployment rate in the San Jose-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was

2.2% in April 2022, down from the April 2021 level of 5.5% and the pre-pandemic February 2020 level of 2.6%.

Staff will continue to closely monitor the General Fund revenues and the City’s overall financial performance.

Monthly Investment Report (Attachment 2)
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22-513 Agenda Date: 6/21/2022
All securities held by the City of Santa Clara as of April 30, 2022 were in compliance with the City’s Investment Policy Statement regarding current market strategy and long-term goals and objectives.

All securities held are rated “A” or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The City’s investment strategy for April 2022 was to invest funds not required to meet current obligations in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years form the date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and with a reasonable portfolio return of 1.36% in April.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
From time to time, adjustments to the budget are required to reflect new information, align budgets with actual revenues and expenses, and correct for inadvertent errors. As detailed in Attachment 3, a transfer from the Parks and Recreation Capital Fund to the General Fund is recommended as a partial loan repayment for the Reed Street-Grant Street Sports Park Project from Mitigation Fee Act funds. A transfer of unspent project funds in the Public Buildings Capital Fund to the General Fund is also recommended. An action to recognize and appropriate wildland reimbursements is also included for the General Fund. Technical adjustments in the General Fund include a transfer from the Public Works Capital Project Management Fund and a shift of grant funding from the General Fund to the Fire Operating Grant Trust Fund. A budget amendment recognizing a donation to the Police Department is included in the Public Donations Fund. In the Electric Utility Capital Fund, Parks and Recreation Capital Fund, Related Santa Clara Developer Fund, Solid Waste Capital Fund, Streets and Highways Capital Fund, and Water Utility Capital Fund, various actions are included to appropriate additional project funding and, in some cases, shift project funding from one to another.

In the Recycled Water Fund, an action is recommended to increase the resource and production category to address higher than anticipated costs.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file the Monthly Financial Status and Investment Reports for April 2022 as presented and Approve the Related Budget Amendments.

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22-513 Agenda Date: 6/21/2022
Reviewed by: Kenn Lee, Director of Finance
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Monthly Financial Status Report April 2022

2. Monthly Investment Report April 2022

3. FY 2021/22 Budget Amendments
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_____________________________________________________________________

MONTHLY FINANCIAL STATUS REPORT

April 2022

City of
Santa Clara
The Center of What 's Possible

1 City of Santa Clara
Financial Status Report as of April 30, 2022

This report summarizes the City’s financial performance for the month ended April 30, 2022. Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2021/22 was $289.3 million. The budget for revenues and expenditures was amended to $271.5 million to reflect carryover appropriations from fiscal year 2020/21 and various budget amendments approved by the City Council through April 2022.

Through April, General Fund revenues are currently tracking to end the year at or slightly below budgeted levels. General Fund expenditures are tracking below budget and this trend is expected to continue as departments continue to control expenditures through various cost control measures.

Overall, the General Fund is expected to end the year with additional ending fund balance.

Economic conditions have improved significantly since the start of the pandemic, with many indicators close to pre-pandemic levels. On a national level, the unemployment rate remained unchanged at 3.6% between March and April 2022. This rate was well below the record setting high of 14.7% in April 2020, and almost at the pre-pandemic unemployment rate of 3.5%. In April, the number of unemployed persons slightly decreased from 6.0 million in March 2022 to 5.9 million. This unemployment figure remains slightly above the pre-pandemic level of 5.7 million.1

In the advance estimate for the first quarter of 2022, GDP decreased at an annual rate of 1.4%, following an increase of 6.9% in the fourth quarter of 2021.2 This decline is the result of the resurgence

1 https://www.bls.gov/news.release/pdf/empsit.pdf

2 https://www.bea.gov/sites/default/files/2022-04/tech1q22_adv.pdf Chart 1. Unemploymen t rate, seasonally adjusted ,
April 2019 -April 2022
Percent

16.0 14.0

12.0 10.0

8.0 6.0

4.0 2.0
Apr-19 Oct- 19 Apr-20 Oct-20 Apr-21 Oct-21
Chart 2. Nonfarm payroll employment , seasonally adjusted , April 2019 - April 2022
Thousands
160,000
155,000
150,000
145,000
140,000
135,000
130,000
125,000
Apr-22 Apr- 19 Oct-19 Apr-20 Oct-20 Apr-21 Oct-21 Apr-22

2 City of Santa Clara
Financial Status Report as of April 30, 2022

of COVID-19 cases and decreases in government pandemic assistance. Additionally, issues stemming from supply chain and widespread inflation are also factors in the estimated decrease.

While conditions have
improved, economic
growth is expected to
slow. With this economic
slowdown, the level of
GDP is projected to
remain below the pre-
pandemic trend through
at least the end of 2024
per the June 2022 UCLA
Anderson Forecast. On
an annual basis, the
UCLA Forecast projects
GDP growth of 2.8% in
2022, 2.0% in 2023, and 1.9% in 2024. These growth rates are down from the March 2022 Forecast that predicted growth of 4.3%, 2.8%, and 2.3%, respectively, for the same years. The UCLA Forecast points to a number of economic impediments, such as the war in Ukraine, COVID-19 lockdowns in China, supply chain constraints and inflation, that are affecting economic growth. The Forecast also 35 25
15 5
-5
-15
-25
-35
Real GDP: Percent change from preceding quarter
Q2 Q3 Q4 Ql Qi Q3 Q4 Ql Q2 Q~ Q4 Ql Q2 Q3 Q4 Ql
2018 2019 2020 2021 2022
U.S. Bureau of Economic Analysis Seasonally adjusted at annual rates E:dil 3: Real GDP levels. BIiiions, Sei!500ali)' aslell AnrRJal Rates 11,500
21,000
"!. .500

20.000
t!l,51)!) •
l B,~00
111,000

1.7.500
·woo
Fo reca.~t ➔
0 -'----------'-----'--------'--'--------
20Ui 2017 WH 2019 2020 10.!1 l0:22. 24:Q$ 2:024
Srun4: UCU ..!r-imnM Forram and US. BJ1T..ar1 qfEro,rom1r ..4na.~-:ri1 }i"Qm: S .Bi.T/ifllli. chaiMd lOJJ prim

3 City of Santa Clara
Financial Status Report as of April 30, 2022

expects unemployment to begin rising in 2023 as the economy slows and inflation to remain high for the next two years.3
The June 2022 UCLA Anderson Forecast for California also calls for a shallower growth trend than before. Continued COVID-induced disruptions, supply chain issues, capacity constraints including tight labor markets, high energy prices, and financial capital issues will constrain growth. After the State’s largest increase in the unemployment rate in April 2020, the California unemployment rate dropped to

4.6% in April 2022, down from the revised March 2022 level of 4.8%. With the continued addition of jobs, California has now regained 2.52 million jobs, or 91% of the 2.76 million jobs lost due to COVID- 19 in March and April 2020. Fewer than one million Californians are unemployed for the first time since February 2020.4
The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 2.2% in April 2022, down from the April 2021 level of 5.5% and the pre-pandemic February 2020 level of 2.6%. Between April 2021 and April 2022, employment in this region increased by 62,400 jobs, or 5.7%.The largest increases were in leisure and hospitality (up 24,500 jobs), professional and business services (up 12,600 jobs), and private educational and health services (up 6,500 jobs).5
Staff will continue to closely monitor the economic environment and the City’s financial performance and provide updates through the Monthly Financial Reports.

3 UCLA Anderson Forecast, June 2022
4 https://edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-april-2022/ 5 https://www.labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf San Jose-Sunnyvale-Santa Clara Metropolitan Statistical Area Unemployment Rate Historical Trend
14_0% --------------------------------------------
12_0% -r-,llc:------------------------------------------- 10_0% +--............ _ ____,,~--------------------------------------- 8 .0% +-------.........---""--==-::,------------------------------------- 6 .0% t--------= ~ .......... - ...... .._ .... ~~:;::;;;;+;;;:;:;:::::::------------ ~ ~---
4 .0% t=================~~::~~~~;;:~ 2~ -

4 City of Santa Clara
Financial Status Report as of April 30, 2022

General Fund Revenues
As of April 30, 2022, $172.8 million or 76.2% of the General Fund estimated revenue (excluding transfers) was received. Based on the timing of payments, a higher percentage of revenues are collected in the second half of the fiscal year. Transfers and use of reserves of $44.6 million have occurred as budgeted. Revenues are tracking slightly under the budgeted estimate but are higher when compared to collections last fiscal year (excluding transfers and various permits and charges for services that are now deposited into the new Building Development Services Fund).

Adopted Budget
Amended
Budget
Actual Through
04/30/2022
Percentage
Received
Actual Through
04/30/2021
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax 58,183,000$ 58,183,000$ 37,231,047$ 63.99% 37,631,142$ (400,095)$ -1.06% Property Tax 71,559,000 71,559,000 61,104,202 85.39% 56,529,230 4,574,972 8.09% Transient Occupancy Tax 9,000,000 9,000,000 5,144,581 57.16% 2,000,432 3,144,149 157.17% Other Taxes 6,080,000 6,080,000 4,906,609 80.70% 3,977,221 929,388 23.37% Total Taxes 144,822,000 144,822,000 108,386,439 74.84% 100,138,025 8,248,414 8.24%

LICENSES & PERMITS
Business Licenses 900,000 900,000 685,784 76.20% 693,681 (7,897) -1.14% Fire Operation Permits 2,200,000 2,200,000 1,570,522 71.39% 1,521,666 48,856 3.21% Building Permits - - - N/A 5,459,477 (5,459,477) -100.00% Electric Permits - - - N/A 1,019,283 (1,019,283) -100.00% Plumbing Permits - - - N/A 716,371 (716,371) -100.00% Mechanical Permits - - - N/A 814,749 (814,749) -100.00% Miscellaneous Permits 60,000 60,000 74,229 123.72% 55,460 18,769 33.84% Total Licenses & Permits 3,160,000 3,160,000 2,330,535 73.75% 10,280,687 (7,950,152) -77.33% FINES & PENALTIES 1,496,135 1,496,135 310,120 20.73% 291,236 18,884 6.48% INTERGOVERNMENTAL 26,205,801 2,406,424 2,435,967 101.23% 2,010,397 425,570 21.17% CHARGES FOR SERVICES 30,003,443 30,008,443 25,161,215 83.85% 26,238,663 (1,077,448) -4.11% SILICON VALLEY POWER TRANSFER 24,700,000 24,700,000 21,477,813 86.95% 20,286,238 1,191,575 5.87%

USE OF MONEY & PROPERTY
Interest 2,600,000 2,600,000 1,235,905 47.53% 1,479,864 (243,959) -16.49% Rent 9,115,722 9,298,022 8,188,523 88.07% 7,560,426 628,097 8.31% Total Use of Money & Property 11,715,722 11,898,022 9,424,428 79.21% 9,040,290 384,138 4.25% MISCELLANEOUS REVENUES 198,000 198,000 592,966 299.48% 4,282,546 (3,689,580) -86.15%

LAND PROCEED - - - N/A - - N/A

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,460,000 (6,000) -0.41% Operating Transfer In - Reserves 32,390,871 32,758,819 32,758,819 100.00% 39,468,333 (6,709,514) -17.00% Operating Transfer In - Fund Balances(1) - 4,817,658 4,817,658 100.00% 4,273,692 543,966 12.73% Operating Transfer In - Miscellaneous 5,005,399 5,593,917 5,593,917 100.00% 6,271,073 (677,156) -10.80% Total Other Financing Sources 38,850,270 44,624,394 44,624,394 100.00% 51,473,098 (6,848,704) -13.31%

STADIUM OPERATION
Charges for Services 7,466,069 7,466,069 2,361,867 31.63% 2,058,237 303,630 14.75% Rent and Licensing 717,500 717,500 297,359 41.44% - 297,359 N/A Total Stadium Operation 8,183,569 8,183,569 2,659,226 32.49% 2,058,237 600,989 29.20% TOTAL GENERAL FUND 289,334,940$ 271,496,987$ 217,403,103$ 80.08% 226,099,417$ (8,696,313)$ -3.85% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2021 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUES OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2021/22 PY REVENUE COMPARISON

5 City of Santa Clara
Financial Status Report as of April 30, 2022

General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.0%, of which the City receives 1.0%. As of April 30, 2022, $37.2 million has been collected, which is down $0.4 million from the prior year level and reflects actual payments for the first two quarters and estimated payments for a portion of the third quarter. Cash receipts were down 5.0% in the first quarter, up 14.8% in the second quarter, and up

4.5% in the third quarter; overall, receipts are up 4.6% through the first three quarters of FY 2021/22.

The County pool was up 0.7% in the second quarter. The County pool, which includes internet sales, accounts for approximately 20% of the sales tax the City receives. Overall, annual Sales Tax growth of

3.6% is needed to meet the budgeted estimate of $58.2 million. Based on collections to date, receipts are projected to slightly exceed the budget.

Property Tax: Through April, $61.1 million has been received, or 85.4% of the budgeted property tax estimate. The majority of property tax revenue is collected in February and April each year. Based on information from the County of Santa Clara, property tax receipts are projected to end the year slightly above the Adopted Budget estimate of $71.6 million.

Transient Occupancy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s current TOT rate is 11.5% as of January 2022. Through April 30, 2022, approximately $5.1 million has been received, which is significantly higher than receipts through the same period last fiscal year of $1.6 million. However, receipts remain 61% below the pre-COVID 19 level of $13.3 million received through April 2020. As businesses continue to reopen, it is anticipated that TOT will continue to increase compared to last fiscal year. To meet the budgeted estimate, collections will need to triple from just under $3.0 million in FY 2020/21 to $9.0 million in FY 2021/22.

With the January 2022 rate increase, TOT receipts are projected to end the year at $8.0 million - $9.0 million.

Other Taxes: Includes franchise tax ($3.1 million) and documentary transfer tax ($1.8 million). The City has collected $4.9 million through April, which is 23.4 % above receipts received through the same period last fiscal year. The strong growth in this category is driven by the documentary transfer tax performance, which is up 79% from the prior year. Franchise tax collections are slightly above collections from prior year levels by approximately 4.3%. Growth of 4.4% is needed to meet the budgeted estimate of $6.1 million. Collections are projected to exceed the budgeted estimate.

Licenses & Permits: Includes business licenses, fire operation permits, and miscellaneous permits and fees. Effective FY 2021/22, building, electric, plumbing and mechanical permits have all been budgeted in the new Building Development Services Fund, which is reflected in the Special Revenue section of this report. Licenses and permits revenue collections total $2.3 million, or 73.8% of the budget of $3.2 million. Receipts are tracking slightly below estimated levels through April and may end the year below the budgeted estimate.

Fines & Penalties: Includes vehicle, parking, court fines, and miscellaneous penalty fines. The revenue of $0.3 million collected in this category through April is tracking to end the year well below the

6 City of Santa Clara
Financial Status Report as of April 30, 2022

budgeted estimate of $1.5 million largely due to the waiving of late fees on utility billing in response to COVID-19.

Intergovernmental: Includes motor vehicle fees, state homeowner tax relief, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency.

Through April 30, 2022, $2.4 million has been received, which is higher than receipts through the same period last year and primarily reflects reimbursements for fire mutual aid services. The federal stimulus funds ($26 million) have been moved to a separate American Rescue Plan Act Fund, which is reflected in this report.

Charges for Services: Includes various engineering fees, administrative fees, and community service revenue from various recreational activities. Through April, collections totaled approximately $25.2 million or 84% of the budget. This reflects a 4.1% decrease compared to last year’s collections through the same period of $26.2 million. The decrease is mainly attributable to the plan check and sign fees now being recorded in the newly established Building Development Services Fund. This decrease is partially offset by higher collections in the planning and zoning fees, fire construction permits, and miscellaneous charges for services categories. Collections are tracking close to the budgeted estimate.

Silicon Vall ey Power Transfer: In accordance with the City’s charter, Silicon Valley Power pays 5.0% of gross revenues to the General Fund. As of April 30, 2022, $21.5 million has been received which is on par for this time of year. This collection level, however, is based on the budgeted estimate and will be trued up at the end of the fiscal year. Growth of less than 1% from the prior year is needed to meet the budgeted estimate of $24.7 million.

Use of Money & Property: Includes realized investment income and rental income. Interest income and rent revenue collections totaled $9.4 million, or 79.2% of the budget. This reflects a $0.3 million increase from prior year collection levels, primarily due to higher rent collections.

Miscellaneous Revenues: Includes developer fees, donations, damage recovery, sale of surplus, and one-time miscellaneous revenues. Through April 30, 2022, collections of $0.6 million have exceeded the budgeted estimate of $0.2 million; however, are significantly lower than prior year collections of $4.3 million as a result of a one-time payment in FY 2020/21.

Stadium Oper ation: Through April, charges for services collected through the Stadium totaled $2.7 million, which is below par for this time of year. This is due in part to the timing of when the City receives reimbursements. Current year collections are approximately 29% higher than collections through the same period last year resulting from the reopening of Stadium for events.

7 City of Santa Clara
Financial Status Report as of April 30, 2022

General Fund Expenditures
As of April 30, 2022, $206.8 million or 76.2% of the General Fund operating budget had been expended. Departmental expenditures totaled $157.5 million, or 71.4% of the budget, which is below the par level of 83% of the budget. As part of the FY 2020/21 Budgetary Year-End Report, $26 million of the Police and Fire Department’s budgets was reallocated to the newly established ARPA Fund.

Both the budget and associated expenditures have been shifted to the new fund. Fund Transfers of $43.8 million have occurred as budgeted.

Several cost-control measures that were implemented in FY 2019/20 remain in place to generate expenditure savings to partially offset the drop in revenues associated with COVID-19. These measures include a hiring freeze and controls around overtime, as-needed staff, marketing, travel, technology and vehicle purchases. With these measures, expenditures are expected to end the year below budget.

Adopted Budget
Amended
Budget
Actual Through
04/30/2022
Percentage
Used
Actual Through
04/30/2021
$
Change From
Prio
r Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental 6,824,333$ 7,571,155$ 3,537,127$ 46.72% 3,244,627$ 292,500$ 9.01% City Council 829,205 829,205 660,598 79.67% 603,050 57,548 9.54% City Clerk 1,470,231 1,718,169 1,114,721 64.88% 1,448,881 (334,160) -23.06% City Manager 5,442,069 6,276,486 4,118,831 65.62% 4,100,375 18,456 0.45% City Attorney 3,097,380 3,119,380 1,994,902 63.95% 1,882,435 112,467 5.97% Human Resources 4,133,810 4,389,886 3,060,811 69.72% 2,591,669 469,142 18.10% Finance 17,439,442 18,273,518 13,387,572 73.26% 12,605,278 782,294 6.21% Total General Government 39,236,470 42,177,799 27,874,562 66.09% 26,476,315 1,398,247 5.28% PUBLIC WORKS 23,201,356 24,369,679 18,208,968 74.72% 18,679,624 (470,656) -2.52% COMMUNITY DEVELOPMENT 5,070,207 5,480,607 3,850,697 70.26% 11,202,020 (7,351,323) -65.62% PARKS AND RECREATION 20,982,990 21,433,077 14,944,925 69.73% 14,036,025 908,900 6.48%

PUBLIC SAFETY
Fire 60,581,403 50,912,494 38,405,097 75.43% 48,769,111 (10,364,014) -21.25% Police 79,870,137 65,242,662 46,909,196 71.90% 61,850,415 (14,941,219) -24.16% Total Public Safety 140,451,540 116,155,156 85,314,293 73.45% 110,619,526 (25,305,233) -22.88% LIBRARY 10,764,727 10,895,605 7,307,700 67.07% 6,903,706 403,994 5.85% DEPARTMENTAL TOTAL 239,707,290 220,511,923 157,501,145 71.43% 187,917,216 (30,416,071) -16.19%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 23,250,142 24,561,216 24,561,216 100.00% 1,014,286 23,546,930 2321.53% Operating Transfer Out - Debt Services 2,501,439 2,501,439 2,501,439 100.00% 2,500,344 1,095 0.04% Operating Transfer Out - Maintenance Dtrct 771,349 771,349 771,349 100.00% 926,920 (155,571) -16.78% Operating Transfer Out - Cemetery 850,000 850,000 850,000 100.00% 771,769 78,231 10.14% Operating Transfer Out - CIP 11,773,925 11,773,925 11,773,925 100.00% 19,678,672 (7,904,747) -40.17% Operating Transfer Out - Reserves 3,309,009 3,309,009 3,309,009 100.00% 7,270,948 (3,961,939) -54.49% Total Other Financing Uses 42,455,864 43,766, 938 43,766,938 100.00% 32,162,939 11,603,999 36.08% STADIUM OPERATION 7,171,786 7,218,126 5,541,384 76.77% 1,295,677 4,245,707 327.68% TOTAL GENERAL FUND 289,334,940$ 271,496,988$ 206,809,467$ 76.17% 221,375,832$ (14,566,365)$ -6.58% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2021/22 PY EXPENDITURES COMPARISON

8 City of Santa Clara
Financial Status Report as of April 30, 2022

General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances through April by department.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. Expenditures totaled $3.5 million, or 46.7% of the budget through April.

These expenditures are well below the par level of 83%, which is due in part to the unexpended separation payout allocation of $1.8 million. Expenditures are tracking slightly above the prior year level of $3.2 million. This is a result of the reallocation of City memberships from the City Manager’s Office to the Non-Departmental budget. Additionally, overtime and contractual services are higher than last fiscal year due to an increase in the permitting system licensing costs.

City Attorney: Through April, actual expenditures totaled approximately $2.0 million, which is below par at 64% of the budget. This is mainly attributable to lower salary and as-needed spending. Spending is above the total expenditures through the same time last fiscal year by 7.7%. This is a result of the reallocation of contractual services from the Special Liability Insurance Fund to the City Attorney’s Office operating budget. Additionally, higher separation payout expenditures occurred this fiscal year compared to last fiscal year.

City Clerk: Th rough April, actual expenditures were tracking below budget at $1.1 million or approximately 65% of the budget. This reflects a decrease of 23.1% over last year’s spending through the same period. The primary driver for the decrease in spending is the Granicus costs which are paid every other year.

City Council: Through April, expenditures were at 79.7% of budget, which is slightly below par.

Compared to the same period through last fiscal year, this reflects a spending increase of approximately 9.5% which is a result of higher as-needed and separation payout expenditures compared to last fiscal year.

City Manager: The actual expenditures through April totaled $4.1 million, or 65.6% of the budget, which is below par for this time of the year. Expenditures are consistent with the spending level through the same period last fiscal year. Separation payouts and as-needed expenditures are higher compared to last fiscal year. This increase is offset by lower advertising and contractual services expenditures.

Community Development Department: This department consists of three divisions: Planning, Building, and Housing and Community Services. Effective this fiscal year, the Building division of this department has been moved to the newly established Building Development Services Fund, which falls under the special revenue section of this report. Through April, departmental expenditures for the Planning and Housing and Community Services divisions totaled $3.9 million, or approximately 70.3%, which is below the par level of 83%. This is a result of vacancies in the department as well as lower contractual services spending. Expenditures were also well below the spending through the same period last fiscal year due to the change in funding for the Building Division.

9 City of Santa Clara
Financial Status Report as of April 30, 2022

Finance Department: Through April, the Department’s expenditures totaled $13.4 million, or 73.3% of the budget, which is below par. This is mainly attributable to lower expenditures in the as-needed and contractual services categories. This expenditure level was slightly above the prior year level.

Fire Department: Through April, actual expenditures in the General Fund totaled $38.4 million, or

75.4% of the budget, which is below par. These expenditures reflect a 21.2% decrease from expenditures through the same period last fiscal year. This is a result of the shifting of approximately $11.2 million of eligible expenditures to the newly established ARPA Fund.

Overtime expenditures are tracking at 102.2% of the budget. While this overtime figure is high, it is important to note that overtime is used to backfill for vacant positions and the vacancy savings offset a portion of the overtime costs. Fire Department expenditures have also been impacted by mutual aid deployments to address wildland fires (Caldor, Dixie, River and Beckwourth complex fires), for which the City is reimbursed for its costs. As approved by City Council on April 19, 2022, $1.8 million of wildland reimbursements was recognized and appropriated to the Fire Department ($0.9 million was added to the Department’s overtime budget, $0.2 million was added to the non-personnel budget, while $0.7 million transferred to the Vehicle Replacement Fund to cover costs for a fire engine replacement).

Library Department: Th rough April, actual expenditures totaled $7.3 million, or 67% of the budget, which is below par, but approximately 5.8% higher than expenditure levels through the same period last fiscal year. COVID-19 precautions have continued to impact Library operations this year, resulting in lower expenditures. A phased reopening is in progress, but this schedule was delayed due to the increase in COVID-19 cases resulting from the latest Omicron variant.

Parks and Recreation Department: Through April, actual expenditures totaled approximately $15 million, or 70% of the budget, which is below par, but is slightly higher than the prior year actuals of $14.0 million. The department has resumed most activities that were previously impacted by COVID-19 restrictions. However, some programming continues to be impacted by staff vacancies.

Police Department: Through April, actual expenditures in the General Fund totaled $46.9 million, or 72% of the budget, which is below par. Expenditures are significantly below the spending levels last fiscal year in the General Fund due to the ARPA funds received by the City. As mentioned above, eligible expenditures totaling $14.7 million, have been shifted to the ARPA Fund.

Stadium Operat ion: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Through April, stadium expenditures totaled $5.5 million, or 77% of the budget. This is significantly higher than expenditures through the same period last year, as a direct result of the reopening of the Stadium for events.

10 City of Santa Clara
Financial Status Report as of April 30, 2022

Special Revenue Funds
The table belo w is a summary of revenues and expenditures of select Special Revenue Funds as of April 30, 2022. The amended budget for both reflects carryover appropriations from fiscal year 2021/22 in addition to budget amendments approved by the City Council through April 2022. Effective July 1, 2021, all Building Division revenues and expenditures are now budgeted and accounted for in the new Building Development Services Fund, which is included in the table below. Additionally, as approved by City Council on December 14, 2021 as part of the FY 2020/21 Budgetary Year-End Report, the ARPA Fund was established. Approximately $14.9 million and $11.3 million was moved from the Police Department and Fire Department, respectively, to the new ARPA Fund in order to separately track public safety expenditures eligible to be covered by these funds. The shift of public safety expenditures is reflected below. Revenues totaled approximately $39.6 million, while expenditures totaled approximately $50.8 million through the end of April. The high level of expenditures is primarily a result of the disbursements for housing projects in the Housing Successor Agency Fund. While the table below shows this fund is over budget, a budget amendment is included in this report to shift the loan disbursement budget from the Housing Authority Fund to the Housing Successor Agency Fund.

Overall, both revenues and expenditures are tracking below par.

Actual Actual $
Fund Adopted Amen ded Through Percentage Through Change From Percent Description Budget Bud get 4/30/2022 received 4/30/2021 Prior Year Change Housing Authority Fund 261,000$ 5,461, 000$ 513,407$ 9.40% 343,895$ 169,512$ 49.29% City Affordable Housing Fund 657,000 6,657,000 2,624,876 39.43% 559,916 2,064,960 368.80% Housing Successor Fund 350,000 350,000 5,841,997 1669.14% 1,018,518 4,823,479 473.58% Housing and Urban Development 1,957,103 5,091,979 2,500,639 49.11% 2,595,434 (94,795) -3.65% Building Development Services
Fee Fund
13,630,000 13,630,000 14,881,545 109.18% 0 14,881,545 N/A American Rescue Plan Act Fund 0 26,231,326 13,264,822 50.57% 0 13,264, 822 N/A TOTAL 16,855,103$ 57,421,305$ 39,627,286$ 69.01% 4,517,763$ 35,109,523$ 777.14% Actual Actual $
Fund Adopted Amen ded through Percentage through Change From Percent Description Budget Bud get 4/30/2022 used 4/30/2021 Prior Year Change Housing Authority Fund 363,099$ 7,183, 099$ 131,083$ 1.82% 124,732$ 6,351$ 5.09% City Affordable Housing Fund 1,431,111 12,852,650 753,840 5.87% 751,297 2,543 0.34% Housing Successor Fund 915,640 11,260,001 12,319,888 109.41% 528,829 11,791,059 2229.65% Housing and Urban Development 3,684,839 5,509,660 2,735,311 49.65% 2,666,561 68,750 2.58% Building Development Services
Fee Fund
12,256,059 14,757,132 8,970,792 60.79% 0 8,970,792 N/A
American Rescue Plan Act Fund 0 26,231,326 25,921,801 98.82% 0 25,921, 801 N/A TOTAL 18,650,748$ 77,793,868$ 50,832,715$ 65.34% 4,071,419$ 46,761,296$ 1148.53%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURE - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2021/22 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2021/22

11 City of Santa Clara
Financial Status Report as of April 30, 2022

Governmental Capital Improvement Funds
The table below lists the total amended budget amounts for the Capital Improvement Funds, which consist of current year appropriations, prior year carryover balances in Governmental Capital Improvement Funds, and budget amendments approved through April 2022. As of April 30, 2022, these capital fund expenditures totaled $22.8 million, or 17.2% of the amended budget. As part of the adoption of the FY 2021/22 and FY 2022/23 operating budget, some capital funds were carried over for projects that were not anticipated to be completed by June 30, 2021. Necessary additional adjustments to the capital carryover amounts were included as part of the Budgetary Year-End Report for FY 2020/21, approved at the December 14, 2021 Council meeting. These adjustments are reflected below.

The car
ryover of prior year budget amounts is necessary when services or projects are started but not completed at the end of the fiscal year. This is especially true for the Capital Improvement Program (CIP) that typically spans several years. The table below displays the expenditure budget for the General Government capital funds excluding transfers.

EXPENDITURES - FISCAL YEAR 2021/22
Actual
Fund Current Year Prior Year Total Amended Thr ough Percentage Description Appropriation Carryforward Budget 4/30/2022 Used Parks & Recreation 10,033,222$ 12,169,765$ 22,202,987$ 1,608,138$ 7.24% Streets & Highways 38,402,677 38,569,145 76,971,822 12,096,906 15.72% Storm Drain 6,868,140 3,053,568 9,921,708 2,332,796 23.51% Fire 948,762 838,709 1,787,471 512,200 28.66% Library 24,374 190,107 214,481 17,858 8.33% Public Buildings 4,468,471 3,466,169 7,934,640 1,730,167 21.81% General Gov't - Other 2,464,262 8,838,081 11,302,343 3,596,889 31.82% Related Santa Clara Developer 1,073,862 1,166,044 2,239,906 855,333 38.19% Tasman East Specific
Infrastructure Improvement
Fund
23,757 4,836 28,593 5,110 17.87% TOTAL 64,307,527$ 68,296,424$ 132,603,951$ 22,755,397$ 17.16%

CITY OF SANTA CLARA

SUMMARY OF EXPENDITURES

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

12 City of Santa Clara
Financial Status Report as of April 30, 2022

Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of April 30, 2022. Overall, revenues and expenditures are tracking below budgeted levels with revenues tracking at 77.2% of the budget and expenditures tracking at 78.4% of the budget.

Both revenues and expenditures are tracking above last fiscal year levels reflecting current activity levels. The increase in expenditures in the Electric Utility is primarily due to the higher debt retirement costs as well as higher resource costs related to transmission and wheeling (transportation of electric energy from within an electrical grid to an electrical load outside the grid boundaries). In the Solid Waste Utility Fund, expenditures are up primarily in the garbage collections, disposal and recycling accounts resulting from higher contractual services costs.

Actual Actual $
Fund Adopted Amen ded Through Percentage Through Change From Percent Description Budget Bud get 4/30/2022 received 4/30/2021 Prior Year Change Electric Utility Fund 555,810,147$ 555,810, 147$ 427,169,652$ 76.86% 393,998,862$ 33,170,790$ 8.42% Water Utility Fund 49,489,630 49,489,630 39,580,268 79.98% 39,481,378 98,890 0.25% Sewer Utility Fund 58,344,697 58,344,697 44,397,398 76.10% 32,535,786 11,861,612 36.46% Cemetery Fund 600,000 600,000 606,786 101.13% 471,367 135,419 28.73% Solid Waste Utility Fund 33,610,000 33,764,000 26,516,507 78.53% 20,234,987 6,281,520 31.04% Water Recycling Fund 5,703,831 5,703,831 4,962,225 87.00% 4,767,134 195,091 4.09% TOTAL REVENUE 703,558,305$ 703,712, 305$ 543,232,836$ 77.20% 491,489,514$ 51,743,322$ 10.53% Actual Actual $
Fund Adopted Amen ded through Percentage through Change From Percent Description Budget Bud get 4/30/2022 Used 4/30/2021 Prior Year Change Electric Utility Fund 511,251,732$ 512,507, 550$ 410,417,960$ 80.08% 331,460,063$ 78,957,897$ 23.82% Water Utility Fund 47,197,617 47,580,260 34,705,410 72.94% 34,364,528 340,882 0.99% Sewer Utility Fund 30,565,333 30,707,268 22,485,506 73.23% 24,788,045 (2,302,539) -9.29% Cemetery Fund 1,480,235 1,480,235 1,152,286 77.84% 1,075,327 76,959 7.16% Solid Waste Utility Fund 33,323,675 37,135,208 24,245,872 65.29% 20,361,981 3,883,891 19.07% Water Recycling Fund 5,709,582 5,709,582 4,685,864 82.07% 5,098,936 (413,072) -8.10% TOTAL - Operating
Appropriations
629,528,174$ 635,120,103$ 497,692,898$ 78.36% 417,148,880$ 80,544,018$ 19.31%

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUES AND EXPENSES - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2021/22 PRIOR YEAR REVENUE COMPARISON PRIOR YEAR EXPENSE COMPARISONEXPENSES - FISCAL YEAR 2021/22

Revenues in the electric (which also includes the Electric Debt Service Fund), water, and sewer utility (which also includes the Sewer Debt Service Fund) and water recycling funds are primarily from customer service charges. The activity levels for these customer service charges also impact the resource and production costs on the expenditure side for these funds. The lower the revenue from customer service charges, the lower the expenditures in the resource and production category.

13 City of Santa Clara
Financial Status Report as of April 30, 2022

A summary of expenses in the Enterprise Capital Improvement Funds is detailed in the table below.

Actuals through April 2022 totaled approximately $82.7 million, or 30.4% of the amended budget.

Expenditures in the Sewer Utility Capital Fund were significantly higher as a result of the Regional Wastewater Facility project, which is managed alongside the City of San José. Similar to the general government capital funds, capital funds were carried over into next fiscal year as part of the FY 2021/22 and FY 2022/23 budget adoption process for those projects that have not yet been completed.

Adjustments to the capital carryover amounts based on actual year-end expenditures were included as part of the Budgetary Year-End Report for FY 2020/21, approved at the December 14, 2021 Council meeting. These adjustments are reflected below.

Prior Year
Actual Actual
Fund Current Year Prior Year Total Amended Through Percentage Through Description Appropriation Carryforward Budget 4/30/2022 Used 4/30/2021 Electric Utility Fund 89,940,775$ 82,265,773$ 172,206,548$ 39,289,866$ 22.82% 36,528,771$ Street Lighting (1) 4,054 5,918,610 5,922,664 94,220 1.59% 36,167 Water Utility Fund 10,900,672 2,700,000 13,600,672 5,221,163 38.39% 6,866,059 Sewer Utility Fund 50,936,282 23,050,119 73,986,401 34,972,776 47.27% 14,482,435 Cemetery Fund 60,044 248,365 308,409 21,807 7.07% - Solid Waste Utility Fund 670,377 174,826 845,203 807,129 95.50% 242,022 Water Recycling Fund 50,000 - 50,000 3,540 7.08% 366,679 Convention Center
Capital Fund
1,728,430 3,642,265 5,370,695 2,272,318 42.31% 2,063

TOTAL - CIP
Appropriations
154,290,634$ 117,999,958$ 272,290,592$ 82,682,819$ 30.37% 58,524,195$ EXPENSES - FISCAL YEAR 2021/22

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

SUMMARY OF EXPENSES

(1) Street Lighting fund is part of Electric Capital Improvement Funds

14 City of Santa Clara
Financial Status Report as of April 30, 2022

Fund Reserves
By policy, City Council established the City’s General Contingency Reserve, under which reserves for Budget Stabilization and Capital Projects were established. • Bud get Stabilization Reserve is set aside for weathering economic downturns, emergency financial crisis, or disaster situations. The reserve target is equal to the expenditures of the City’s General Fund operations for three months (90-day or 25% General Fund Adopted Operating Budget). In FY 2021/22, the City Council approved an exception to the policy to allow the Reserve to drop below the 25% level.
• Capital Projects Reserve earmarks funds for the Capital Improvement Program.

Other
General Reserves and Enterprise Fund Reserves included in this report are highlighted as follows:
• T echnology Fee Reserve is set aside to update and/or replace the City’s aging technology and to ensure internal controls are in compliance with current business standard and legal requirements.
• L and Sale Reserve is net proceeds from the sale of City-owned land, with interest earned on these funds available to be appropriated for General Fund operating expenditures. This reserve is available for appropriation by City Council action.
• The Electric Utility Reserve assures sufficient operating cash is available to ensure debt service coverage.
• The Replacement and Impr ovement Reserve in the Water and Sewer Utility Funds is for future capital improvement.

The table below summarizes select reserve balances.

15 City of Santa Clara
Financial Status Report as of April 30, 2022

DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget Stabilization Reserve 53,615,817$
Capital Projects Reserve 8,712,039
Land Sale Reserve 20,732,270
Technology Fee Reserve 1,426,174
Rate Stabilization Fund Reserve 44,898,011$
Cost Reduction Fund Reserve 112,838,357
DVR Power Plant Contracts Reserve 78,163
Replacement & Improvement 303,090$
TOTALS 84,486,299$ 157,814,531$ 303,090$

CITY OF SANTA CLARA

RESERVE BALANCES
April 30, 2022

Note: The Capital Projects Reserve includes funding of $3.2 million set aside for projects programmed in FY 2022/23 through FY 2024/25 in the prior CIP.

16 City of Santa Clara
Financial Status Report as of April 30, 2022

Long-Term Interfund Advances
The funds below have made advances/loans which are not expected to be repaid within the next year.

The balances reflected in the table are through April 2022. The loan from the General Fund to Parks and Recreation Facilities reflects proceeds from the Land Sale Reserve for the purchase of property at the Reed and Grant Sports Park. This loan is anticipated to be repaid by 25% of future Mitigation Fee Act revenue until the loan is paid in full.

DETAIL OF LONG TERM INTERFUND ADVANCE BALANCES:

Fund Receiving Advance/Loan
Fund Making
Advance/Loan Type
Amount of
Advance/
Commitment
Cemetery General Fund Advance 7,961,149$
Parks and Recreation Facilities General Fund Loan 8,761,865 TOTALS 16,723,014$
Note: The write-off of the loan to the Cemetery Fund was approved by the City Council on June 7, 2022 as part of the February/March Monthly Financial Report.

Donations to the City of Santa Clara
Donations received by department during the month of April 2022 and for fiscal year 2021/22 are shown in the table below.

Department Apr-22
Fiscal Year
2021/22
Year To Date Designated Use
City Manager's Office -$ 190$ Help Your Neighbor Fire - 300 Fire Prevention
Parks & Recreation 50 12,850 Case Management Parks & Recreation - 1,675 Wade Brummal Parks & Recreation 1,335 1,405 Roberta Jones Jr. Theater Police - 75,000 PD Team 200
Police - 2,500 PD Training Simunition Gear TOTALS 1,385$ 93,920$

_____________________________________________________________________

MONTHLY INVESTMENT REPORT

April 2022

City of
Santa Clara
The Center of What 's Possible
City of Santa Clara
Monthly Investment Report

TABLE OF CONTENTS
Page #
1 Summary of Investment Portfolio 1
2 Summary of Investments 3
3 Investment Maturity Distribution Schedule 4
4 Attachment A: Investment Inventory With Market Value 5 1 CITY OF SANTA CLARA

SUMMARY OF INVESTMENT PORTFOLIO
All securities held by the City of Santa Clara as of April 30, 2022 were in compliance with the City's Investment Policy Statem ent regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationa lly recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of April 30, 2022.

On April 30, 2022
the cost value and market value of the City's unrestricted pooled investment portfolio were $810,656,735 and $786,432,305 respectively.

Investment Strategy and Market Update
The City's investment strategy for April 2022 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return.

On July 14, 2020, City Council approved entering into a contra ct with PFM Asset Management LLC (“PFM”) for the management of the City’s investment portfolio. The City has leveraged PFM’s extensive investment management experience and dedicated credit and risk management personnel to further diversify the portfolio and enhance returns. PFM began actively managing the City’s securities portfolio on September 1, 2020.

As of April 30, 2022, 44.60% of the City’s portfolio consists of U.S. Treasury Notes, 25.30% consists of Federal Agencies, 18.76% consists of investment grade Corporate Notes, 5.53% consists of Local Agency Investment Fund (LAIF), 2.26% consists of investment grade Supranational Obligations, 1.42% consists of investment grade Asset-Back Securities, 1.35% consists of Negotiable Certificates of Deposit, and 0.51% consists of investment grade Municipal Bonds. In addition, City bond proceeds ar e invested in separate funds and are not included in the calculation of the City’s portfolio yield.

The City’s portfolio yield, including LAIF and money market accounts, was 1.36% and the average maturity of the City’s portfoli o was 2.05 years.

COST VALUE

PERCENTAGE
City $806,378,247 99.47%
SOSA 7,536 0.00%
HA 4,270,952 0.53%
Unrestricted $810,656,735 100.00%
Restricted Bond Proceeds 2,146,865
Total Investments
$812,803,600
2 During 2022 annual Investment Policy review, the City updated on February 22, 2022 its performance benchmark to 24-Month moving average yield of the ICE BaML 1-5 US Treasury Index, from 0-5 US Treasury Index, as a measure of the performance of the portfolio and to help guide the maturity structure of the portfolio. Nevertheless, it is important to note full implementation will be effective July 1, 2022 to allow thoughtful realignment of portfolio securities.

The City’s securities portfolio compared to the ICE BaML 1-5 US Treasury Index (Benchmark) and ICE BaML 0-5 US Treasury Index as of April 30, 2022 was as follows:

Description
Average Maturity
(Years)
Yield to Maturity
(At Cost) 1
Santa Clara Portfolio 2.15 1.43%
Benchmark – 1-5 US Treasury 2.67 0.61%
0-5 US Treasury Index 2.19 0.53%

1. Yield to Maturity at Cost: The expected rate of return based on the original cost, annual interest receipts, maturity value, and the time period from purchase date to maturity, stated as a percentage on an annualized basis.

CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS APRIL 30, 2022
PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY
U.S. Treasury Notes 362,505,224 44.60% No Limit Federal Agency Notes 205,561,319 25.30% 80%
Corporate Notes 152,493,015 18.76% 25%
Municipal Bonds 4,145,000 0.51% 20%
Supranational Obligations 18,376,628 2.26% 20% Asset-Backed Securities 11,553,044 1.42% 10% Negotiable Certificates of Deposit 11,000,000 1.35% 30% Money Market Fund 93,147 0.01% 10% Per Fund
Local Agency Investment Fund (LAIF) 44,929,358 5.53% $75 M Mutual Fund - Traffic Mitigation Bond Proceeds 2,146,865 0.26% 10% Per Fund TOTAL INVESTMENTS 812,803,600$ 100.00%
U.S. Treasury Notes

44.60%
Federal Agency Notes

25.30%
Corporate Notes

18.76%
Municipal Bonds

0.51%
Supranational Obligations

2.26%
Asset‐Backed Securities

1.42%
Negotiable Certificates of
Deposit

1.35%
Money Market Fund

0.01%
Local Agency Investment Fund
(LAIF)

5.53%
Mutual Fund ‐ Traffic
Mitigation Bond Proceeds

0.26%
3 CITY OF SANTA CLARA

INVESTMENT MATURITY DISTRIBUTION
AS OF APRIL 30, 2022

UNRESTRICTED POOLED PORTFOLIO

MATURITY
(IN MONTHS) COST VALUE
DEMAND 45,022,505$ (a) 2 5.55%
0 TO 6 47,059,826 10 5.81%
7 TO 12 78,966,520 14 9.74%
13 TO 18 110,043,498 19 13.57%
19 TO 24 128,773,362 24 15.89%
25 TO 30 89,956,855 16 11.10%
31 TO 36 115,646,602 20 14.27%
37 TO 42 76,953,685 14 9.49%
43 TO 48 77,310,770 18 9.54%
49 TO 54 21,652,632 5 2.67%
55 TO 60 19,270,480 5 2.37%
TOTAL 810,656,735$ 147 100.00%
Average Maturity of Unrestricted Pool: 2.05 Years
(a) $20 million is earmarked for the City's Electric Utility power-trading.

NUMBER OF

INVESTMENTS DISTRIBUTION
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
22%
24%

INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF APRIL 30, 2022
Maturity (Months)
Distribution Percentage
4 City of Santa Clara Monthly Report
4/30/2022
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 6/1/2015 1.875% 5/31/2022 912828XD7 2,500, 000.00 AA+ 6/8/2017 2,512,109.37 1.77% 2,502,775.00 -9,334.37 UNITED STATES TREASURY 6/30/2015 2.125% 6/30/2022 912828XG0 4,890, 000.00 AA+ 12/21/2018 4,977,637.97 1.60% 4,901,589.30 -76,048.67 UNITED STATES TREASURY 7/31/2017 1.875% 7/31/2022 9128282P4 5, 000,000.00 AA+ 3/26/2018 4,853,515.63 2.59% 5,010,950.00 157,434.37 UNITED STATES TREASURY 8/31/2015 1.875% 8/31/2022 912828L24 5,000, 000.00 AA+ 9/28/2017 4,991,015.00 1.91% 5,011,550.00 20,535.00 UNITED STATES TREASURY 10/2/2017 1.875% 9/30/2022 9128282W9 5, 000,000.00 AA+ 4/19/2018 4,820,117.19 2.74% 5,011,350.00 191,232.81 UNITED STATES TREASURY 9/30/2015 1.750% 9/30/2022 912828L57 5,000, 000.00 AA+ 10/5/2017 4,950,781.25 1.96% 5,008,800.00 58,018.75 UNITED STATES TREASURY 11/2/2015 1.875% 10/31/2022 912828M49 5, 000,000.00 AA+ 10/25/2017 4,953,515.63 2.07% 5,011,350.00 57,834.37 UNITED STATES TREASURY 11/30/2015 2.000% 11/30/2022 912828M80 5, 000,000.00 AA+ 12/15/2017 4,960,546.88 2.17% 5,011,550.00 51,003.12 UNITED STATES TREASURY 12/31/2015 2.125% 12/31/2022 912828N30 1, 300,000.00 AA+ 5/14/2018 1,260,187.50 2.84% 1,303,094.00 42,906.50 UNITED STATES TREASURY 1/15/2020 1.500% 1/15/2023 912828Z29 2,850, 000.00 AA+ 4/20/2020 2,947,968.75 0.24% 2,843,445.00 -104,523.75 UNITED STATES TREASURY 2/1/2016 1.750% 1/31/2023 912828P38 5, 000,000.00 AA+ 2/13/2018 4,810,937.50 2.57% 4,996,900.00 185,962.50 UNITED STATES TREASURY 2/1/2016 1.750% 1/31/2023 912828P38 1,485, 000.00 AA+ 2/28/2022 1,494,861.33 1.02% 1,484,079.30 -10,782.03 UNITED STATES TREASURY 2/29/2016 1.500% 2/28/2023 912828P79 10, 000,000.00 AA+ 2/27/2018 9,450,000.00 2.68% 9,959,800.00 509,800.00 UNITED STATES TREASURY 3/31/2016 1.500% 3/31/2023 912828Q29 10, 000,000.00 AA+ 4/10/2018 9,479,290.00 2.62% 9,950,400.00 471,110.00 UNITED STATES TREASURY 3/31/2021 0.125% 3/31/2023 91282CBU4 5, 000,000.00 AA+ 6/29/2021 4,992,187.50 0.21% 4,912,700.00 -79,487.50 UNITED STATES TREASURY 5/2/2016 1.625% 4/30/2023 912828R28 10, 000,000.00 AA+ 5/8/2018 9,446,875.00 2.82% 9,946,900.00 500,025.00 UNITED STATES TREASURY 5/31/2016 1.625% 5/31/2023 912828R69 10, 000,000.00 AA+ 7/16/2018 9,484,375.00 2.76% 9,934,400.00 450,025.00 UNITED STATES TREASURY 7/2/2018 2.625% 6/30/2023 9128284U1 5,030, 000.00 AA+ 8/26/2021 5,252,616.80 0.22% 5,048,460.10 -204,156.70 UNITED STATES TREASURY 6/30/2016 1.375% 6/30/2023 912828S35 20,000, 000.00 AA+ 1/17/2019 20,053,710.95 1.31% 19,788,200.00 -265,510.95 UNITED STATES TREASURY 7/31/2018 2.750% 7/31/2023 912828Y61 10, 000,000.00 AA+ 9/18/2018 9,918,710.94 2.93% 10,044,100.00 125,389.06 UNITED STATES TREASURY 8/31/2016 1.375% 8/31/2023 9128282D1 5, 000,000.00 AA+ 9/12/2018 4,657,031.25 2.87% 4,930,850.00 273,818.75 UNITED STATES TREASURY 9/30/2016 1.375% 9/30/2023 912828T26 7, 500,000.00 AA+ 11/13/2018 6,947,167.97 3.01% 7,386,075.00 438,907.03 UNITED STATES TREASURY 10/15/2020 0.125% 10/15/2023 91282CAP6 5,260, 000.00 AA+ 3/26/2021 5,248,288.28 0.21% 5,081,843.80 -166,444.48 UNITED STATES TREASURY 10/31/2016 1.625% 10/31/2023 912828T91 5, 000,000.00 AA+ 1/25/2019 4,787,695.31 2.58% 4,934,200.00 146,504.69 UNITED STATES TREASURY 11/30/2018 2.875% 11/30/2023 9128285P1 9,745, 000.00 AA+ 6/23/2021 10,349,875.20 0.32% 9,789,144.85 -560,730.35 UNITED STATES TREASURY 11/30/2016 2.125% 11/30/2023 912828U57 10,000, 000.00 AA+ 2/28/2019 10,251,562.50 1.57% 9,933,200.00 -318,362.50 UNITED STATES TREASURY 1/3/2017 2.250% 12/31/2023 912828V23 5, 000,000.00 AA+ 3/13/2019 4,957,812.50 2.44% 4,970,900.00 13,087.50 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,000, 000.00 AA+ 3/26/2021 4,981,445.31 0.26% 4,792,600.00 -188,845.31 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 2,510, 000.00 AA+ 3/31/2021 2,497,744.14 0.30% 2,405,885.20 -91,858.94 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 11,000, 000.00 AA+ 6/11/2021 10,972,500.00 0.22% 10,543,720.00 -428,780.00 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,525, 000.00 AA+ 7/14/2021 5,497,375.00 0.33% 5,295,823.00 -201,552.00 UNITED STATES TREASURY 1/31/2019 2.500% 1/31/2024 9128285Z9 5,000, 000.00 AA+ 4/14/2020 5,407,421.88 0.34% 4,986,550.00 -420,871.88 UNITED STATES TREASURY 2/28/2017 2.125% 2/29/2024 912828W48 1,625, 000.00 AA+ 4/15/2021 1,637,941.42 0.31% 1,609,448.75 -28,492.67 UNITED STATES TREASURY 4/15/2021 0.375% 4/15/2024 91282CBV2 5,415, 000.00 AA+ 10/15/2021 5,397,443.55 0.51% 5,175,115.50 -222,328.05 UNITED STATES TREASURY 4/30/2019 2.250% 4/30/2024 9128286R6 3,825, 000.00 AA+ 3/25/2022 3,827,838.87 2.21% 3,790,804.50 -37,034.37 UNITED STATES TREASURY 5/1/2017 2.000% 4/30/2024 912828X70 5,000, 000.00 AA+ 5/16/2019 4,952,734.38 2.20% 4,931,050.00 -21,684.38 UNITED STATES TREASURY 5/15/2014 2.500% 5/15/2024 912828WJ5 6,050, 000.00 AA+ 8/16/2019 6,332,174.65 1.48% 6,022,109.50 -310,065.15 UNITED STATES TREASURY 6/30/2019 1.750% 6/30/2024 9128286Z8 7,250, 000.00 AA+ 12/12/2019 7,253,398.44 1.74% 7,093,690.00 -159,708.44 UNITED STATES TREASURY 6/30/2017 2.000% 6/30/2024 912828XX3 5,000, 000.00 AA+ 8/29/2019 5,136,328.13 1.41% 4,919,900.00 -216,428.13 UNITED STATES TREASURY 7/15/2021 0.375% 7/15/2024 91282CCL3 5, 250,000.00 AA+ 9/10/2021 5,246,718.75 0.40% 4,981,567.50 -265,151.25 UNITED STATES TREASURY 7/31/2017 2.125% 7/31/2024 9128282N9 5,000, 000.00 AA+ 9/10/2019 5,133,315.75 1.56% 4,927,950.00 -205,365.75 UNITED STATES TREASURY 8/31/2017 1.875% 8/31/2024 9128282U3 2,985, 000.00 AA+ 3/10/2020 3,149,640.66 0.62% 2,921,091.15 -228,549.51 UNITED STATES TREASURY 8/31/2019 1.250% 8/31/2024 912828YE4 4,750, 000.00 AA+ 1/5/2021 4,928,867.19 0.21% 4,582,277.50 -346,589.69 UNITED STATES TREASURY 10/31/2017 2.250% 10/31/2024 9128283D0 10,000, 000.00 AA+ 11/18/2019 10,290,625.00 1.64% 9,853,500.00 -437,125.00 UNITED STATES TREASURY 11/30/2017 2.125% 11/30/2024 9128283J7 5,000, 000.00 AA+ 1/6/2020 5,118,945.31 1.62% 4,907,250.00 -211,695.31 UNITED STATES TREASURY 1/2/2018 2.250% 12/31/2024 9128283P3 10,000, 000.00 AA+ 1/7/2020 10,300,781.25 1.62% 9,839,800.00 -460,981.25 UNITED STATES TREASURY 1/15/2022 1.125% 1/15/2025 91282CDS7 2, 095,000.00 AA+ 4/12/2022 2,007,026.37 2.71% 1,999,740.35 -7,286.02 5/11/2022 9:40 AM 1 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2022
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 5,000, 000.00 AA+ 4/22/2020 5,238,671.88 0.37% 4,801,950.00 -436,721.88 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 1,950, 000.00 AA+ 5/7/2021 2,013,146.48 0.50% 1,872,760.50 -140,385.98 UNITED STATES TREASURY 2/28/2018 2.750% 2/28/2025 9128283Z1 6,200, 000.00 AA+ 3/6/2020 6,850,757.82 0.61% 6,177,494.00 -673,263.82 UNITED STATES TREASURY 8/31/2020 0.250% 8/31/2025 91282CAJ0 4, 120,000.00 AA+ 8/2/2021 4,075,581.25 0.52% 3,770,747.60 -304,833.65 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 400,000.00 AA+ 10/7/2021 5,285,882.83 0.78% 4,919,292.00 -366,590.83 UNITED STATES TREASURY 11/30/2020 0.375% 11/30/2025 91282CAZ4 4, 450,000.00 AA+ 11/4/2021 4,327,625.00 1.07% 4,062,182.50 -265,442.50 UNITED STATES TREASURY 12/31/2020 0.375% 12/31/2025 91282CBC4 3, 820,000.00 AA+ 5/3/2021 3,751,956.25 0.76% 3,480,363.80 -271,592.45 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 025,000.00 AA+ 11/30/2021 7,817,478.52 1.01% 7,293,360.75 -524,117.77 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 4, 050,000.00 AA+ 1/6/2022 3,906,351.56 1.27% 3,680,761.50 -225,590.06 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 7, 735,000.00 AA+ 2/25/2022 7,305,949.22 1.84% 7,029,800.05 -276,149.17 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 3, 575,000.00 AA+ 8/31/2021 3,574,577.43 0.70% 3,258,433.75 -316,143.68 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 5, 175,000.00 AA+ 12/7/2021 5,035,517.58 1.15% 4,716,753.75 -318,763.83 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 5, 860,000.00 AA+ 3/21/2022 5,520,989.84 2.20% 5,363,716.60 -157,273.24 UNITED STATES TREASURY 9/30/2021 0.875% 9/30/2026 91282CCZ2 8, 500,000.00 AA+ 4/5/2022 7,878,769.53 2.61% 7,770,190.00 -108,579.53 UNITED STATES TREASURY 12/31/2021 1.250% 12/31/2026 91282CDQ1 5, 340,000.00 AA+ 4/14/2022 5,000,617.97 2.69% 4,945,534.20 -55,083.77 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 2,100, 000.00 AA+ 4/20/2022 2,040,691.41 2.88% 2,033,388.00 -7,303.41 U.S. Treasury Bond / Note Subtotal 365,140,000.00 362,505,223.82 355,465,208.30 -7,040,015.52 FANNIE MAE 10/6/2017 2.000% 10/5/2022 3135G0T78 5,000,000. 00 AA+ 1/26/2018 4,890,750.00 2.50% 5,014,000.00 123,250.00 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 4,950,000. 00 AA+ 11/25/2020 4,944,357.00 0.29% 4,775,017.50 -169,339.50 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 5,225,000. 00 AA+ 1/22/2021 5,230,799.75 0.21% 5,040,296.25 -190,503.50 FANNIE MAE 7/8/2019 1.750% 7/2/2024 3135G0V75 15,000,000. 00 AA+ 12/18/2019 15,566,089.75 0.90% 14,688,600.00 -877,489.75 FANNIE MAE 1/10/2020 1.625% 1/7/2025 3135G0X24 7,500,000. 00 AA+ 1/22/2020 7,499,025.00 1.63% 7,256,250.00 -242,775.00 FANNIE MAE 4/24/2020 0.625% 4/22/2025 3135G03U5 10,000,000. 00 AA+ 5/7/2020 10,050,600.00 0.52% 9,359,000.00 -691,600.00 FANNIE MAE 11/12/2020 0.500% 11/7/2025 3135G06G3 1,860,000. 00 AA+ 12/29/2020 1,864,929.00 0.44% 1,708,149.60 -156,779.40 FNMA Medium Term Note Subtotal 49,535,000.00 50,046,550.50 47,841,313.35 -2,205,237.15 FEDERAL FARM CREDIT BANKS 7/19/2019 1.850% 7/19/2022 3133EKVE3 5,000,000.00 AA+ 7/17/2019 4,994,300.00 1.89% 5,010,000.00 15,700.00 FEDERAL FARM CREDIT BANKS 8/5/2019 1.850% 8/5/2022 3133EKYJ9 5,000,000.00 AA+ 8/13/2019 5,029,800.00 1.64% 5,012,200.00 -17,600.00 FEDERAL FARM CREDIT BANKS 11/1/2017 2.080% 11/1/2022 3133EHM91 1,800,000.00 AA+ 10/7/2019 1,834,398.00 1.44% 1,805,796.00 -28,602.00 FEDERAL FARM CREDIT BANKS 3/16/2018 2.710% 12/16/2022 3133EJG U7 5,000,000.00 AA+ 3/28/2018 5,015,935.00 2.64% 5,038,100.00 22,165.00 FEDERAL FARM CREDIT BANKS 6/19/2018 2.890% 6/19/2023 3133EJS D2 5,000,000.00 AA+ 11/28/2018 4,980,250.00 2.98% 5,040,600.00 60,350.00 FEDERAL FARM CREDIT BANKS 1/17/2020 1.600% 7/17/2023 3133ELHZ0 5,000,000.00 AA+ 1/16/2020 4,998,200.00 1.61% 4,957,100.00 -41,100.00 FEDERAL FARM CREDIT BANKS 8/14/2018 2.900% 8/14/2023 3133EJW V7 5,000,000.00 AA+ 9/17/2018 4,977,050.00 3.00% 5,034,300.00 57,250.00 FEDERAL FARM CREDIT BANKS 10/2/2018 3.050% 10/2/2023 3133EJD 48 7,575,000.00 AA+ 11/27/2018 7,583,620.35 3.02% 7,644,159.75 60,539.40 FEDERAL FARM CREDIT BANKS 11/1/2017 2.200% 11/1/2023 3133EHN25 2 ,965,000.00 AA+ 6/26/2019 3,006,094.90 1.87% 2,955,956.75 -50,138.15 FEDERAL FARM CREDIT BANKS 2/27/2019 2.610% 2/27/2024 3133EKBW5 5,000,000.00 AA+ 3/20/2019 5,033,150.00 2.47% 4,995,100.00 -38,050.00 FEDERAL FARM CREDIT BANKS 4/22/2019 2.450% 7/22/2024 3133EKHV1 5,000,000.00 AA+ 9/4/2019 5,250,650.00 1.38% 4,977,250.00 -273,400.00 FEDERAL FARM CREDIT BANKS 11/1/2019 1.650% 11/1/2024 3133EK4Y9 5,000,000.00 AA+ 11/8/2019 4,962,850.00 1.81% 4,865,800.00 -97,050.00 FEDERAL FARM CREDIT BANKS 1/23/2020 1.650% 1/23/2025 3133ELJM7 7,320,000.00 AA+ 5/18/2020 7,689,367.20 0.56% 7,088,614.80 -600,752.40 FEDERAL FARM CREDIT BANKS 5/14/2020 0.500% 5/14/2025 3133ELZM9 10,000,000.00 AA+ 5/15/2020 9,982,800.00 0.53% 9,306,800.00 -676,000.00 FEDERAL FARM CREDIT BANKS 6/9/2020 0.500% 6/9/2025 3133ELH23 10,000,000.00 AA+ 6/12/2020 9,997,540.00 0.50% 9,290,900.00 -706,640.00 FFCB Medium Term Note Subtotal 84,660,000.00 85,336,005.45 83,022,677.30 -2,313,328.15 FEDERAL FARM CREDIT BANKS 7/2/2020 0.500% 7/2/2025 3133ELR71 10,000,000.00 AA+ 7/14/2020 10,017,640.00 0.46% 9,276,200.00 -741,440.00 FFCB Coupon Note Subtotal 10,000,000.00 10,017,640.00 9,276,200.00 -741,440.00 5/11/2022 9:40 AM 2 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2022
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L FEDERAL HOME LOAN BANKS 8/15/2013 3.125% 9/9/2022 313383WD9 5,000,000.00 AA+ 12/12/2018 5,039,800.00 2.90% 5,033,150.00 -6,650.00 FEDERAL HOME LOAN BANKS 10/17/2014 2.375% 9/8/2023 3130A3DL5 5,000,000.00 AA+ 9/5/2019 5,164,135.00 1.53% 4,992,150.00 -171,985.00 FEDERAL HOME LOAN BANKS 12/9/2013 3.375% 12/8/2023 3130A0F70 5,000,000.00 AA+ 1/8/2019 5,147,870.00 2.73% 5,059,850.00 -88,020.00 FEDERAL HOME LOAN BANKS 1/16/2015 2.250% 12/8/2023 3130A3VC5 5,000,000.00 AA+ 3/12/2020 5,282,425.00 0.72% 4,975,850.00 -306,575.00 FEDERAL HOME LOAN BANKS 5/8/2014 2.875% 6/14/2024 3130A1XJ2 5,000,000.00 AA+ 11/20/2019 5,270,205.00 1.64% 5,013,900.00 -256,305.00 FEDERAL HOME LOAN BANKS 11/6/2014 2.750% 12/13/2024 3130A3GE8 5,000,000.00 AA+ 3/12/2020 5,461,300.00 0.77% 4,986,950.00 -474,350.00 FHLB Medium Term Note Subtotal 30,000,000.00 31,365,735.00 30,061,850.00 -1,303,885.00 FREDDIE MAC 5/7/2020 0.375% 5/5/2023 3137EAER6 5,000,000. 00 AA+ 5/8/2020 5,014,545.00 0.28% 4,907,900.00 -106,645.00 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 1,640,000. 00 AA+ 9/4/2020 1,640,761.21 0.24% 1,591,456.00 -49,305.21 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 4,295,000. 00 AA+ 9/4/2020 4,293,582.65 0.26% 4,167,868.00 -125,714.65 FREDDIE MAC 10/16/2020 0.125% 10/16/2023 3137EAEY1 3,270,000. 00 AA+ 10/16/2020 3,257,802.90 0.25% 3,163,332.60 -94,470.30 FREDDIE MAC 2/14/2020 1.500% 2/12/2025 3137EAEP0 5,000,000.00 AA+ 5/20/2020 5,226,960.00 0.53% 4,815,200.00 -411,760.00 FREDDIE MAC 9/25/2020 0.375% 9/23/2025 3137EAEX3 9,390,000.00 AA+ 9/25/2020 9,361,736.10 0.44% 8,610,817.80 -750,918.30 FHLMC Medium Term Note Subtotal 28,595,000.00 28,795,387.86 27,256,574.40 -1,538,813.46

INTER-AMERICAN
DEVELOPMENT BANK 9/23/2021 0.500% 9/23/2024 4581X0DZ8 11,065,000.00 AAA 9/23/2021 11,056,811.90 0.52% 10,462,953.35 -593,858.55

INTL BANK OF
RECONSTRUCTION AND DEV 4/20/2021 0.125% 4/20/2023 459058JV6 7,335,000.00 AAA 4/20/2021 7,319,816.55 0.23% 7,182,211.95 -137,604.60 Supranational Subtotal 18,400,000.00 18,376,628.45 17,645,165.30 -731,463.15

CALIFORNIA EARTHQUAKE
AUTHORITY 11/24/2020 1.477% 7/1/2023 13017HAK2 1,430,000.00 NR 11/ 24/2020 1,430,000.00 1.48% 1,412,997.30 -17,002.70

LOS ANGELES COMMUNITY
COLLEGE DISTRICT C 11/10/2020 0.773% 8/1/2025 54438CYK2 2,715,000.00 AA+ 11/10/2020 2,715,000.00 0.77% 2,512,922.55 -202,077.45 Municipals Subtotal 4,145,000.00 4,145,000.00 3,925,919.85 -219,080.15 3M COMPANY 9/14/2018 3.250% 2/14/2024 88579YBB6 5,000,000. 00 A+ 11/29/2021 5,241,250.00 1.03% 5,022,350.00 -218,900.00 3M COMPANY 3/27/2020 2.650% 4/15/2025 88579YBM2 2,560, 000.00 A+ 4/25/2022 2,511,616.00 3.32% 2,514,329.60 2,713.60 ADOBE INC 1/26/2015 3.250% 2/1/2025 00724FAC5 4,000,000.00 A+ 1/26/2022 4,183, 680.00 1.68% 4,013,760.00 -169,920.00 ALPHABET INC 4/27/2016 3.375% 2/25/2024 02079KAB3 5,330,000. 00 AA+ 11/23/2021 5,642,444.60 0.75% 5,393,746.80 -248,697.80 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 245, 000.00 AA 5/12/2021 302,801.19 0.50% 233,881.90 -68,919.29 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 4,000,000.00 AA 3/14/2022 3,874,280.00 1.94% 3,818,480.00 -55,800.00 AMAZON.COM INC 4/13/2022 3.300% 4/ 13/2027 023135CF1 6,715,000.00 AA 4/25/2022 6, 672,964.10 3.44% 6,660,407.05 -12,557.05 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/9/2021 5,340,100.00 0.94% 4,955,500.00 -384,600.00 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/29/2021 5,355,200.00 0.84% 4,955,500.00 -399,700.00 BANK OF AMERICA 7/23/2013 4.100% 7/ 24/2023 06053FAA7 4,070,000.00 A- 9/15/2020 4,482,494.50 0.52% 4,135,608.40 -346,886.10 BANK OF AMERICA CORP 3/22/2022 3.384% 4/2/2026 06051GKM0 5,000,000.00 A- 3/22/2022 5,005,100.00 3.36% 4,891,350.00 -113,750.00 BANK OF NY MELLON CORP 1/28/2021 0.750% 1/28/2026 06406RAQ0 9 ,000,000.00 A 2/10/2021 9,025,920.00 0.69% 8,169,210.00 -856,710.00 BRISTOL-MYERS SQUIBB CO 11/13/2020 0.750% 11/13/2025 110122DN5 5, 725,000.00 A+ 6/30/2021 5,672,673.50 0.96% 5,218,452.00 -454,221.50

CATERPILLAR FINANCIAL SERVI
C 1/10/2022 0.950% 1/10/2024 14913R2S5 2,535,000.00 A 1/10/2022 2,534,594.40 0.96% 2,456,465.70 -78,128.70 CATERPILLAR FINANCIAL SERVIC 1/10/2022 0.950% 1/10/2024 14913R2S5 3,100,000.00 A 3/14/2022 3,045,409.00 1.94% 3,003,962.00 -41,447.00 ELI LILLY & CO 3/5/2015 2.750% 6/1/2025 532457BH0 5,415,000. 00 A+ 2/10/2022 5,559,255.60 1.91% 5,336,265.90 -222,989.70 HERSHEY COMPANY 8/21/2015 3.200% 8/21/2025 427866AU2 3,000, 000.00 A 3/30/2022 3,014,040.00 3.05% 2,999,520.00 -14,520.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 5,000,000.00 A 9/8/2021 5,097,900.00 0.82% 4,732,150.00 -365,750.00 5/11/2022 9:40 AM 3 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2022
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 2,255,000.00 A 3/22/2022 2,181,960.55 2.41% 2,134,199.65 -47,760.90 JOHN DEERE CAPITAL CORP 6/17/2021 1.050% 6/17/2026 24422EVR7 5 ,000,000.00 A 12/8/2021 4,908,600.00 1.47% 4,544,750.00 -363,850.00 JOHNSON & JOHNSON 8/25/2020 0.550% 9/1/2025 478160CN2 5,000,000.00 AAA 9/3/2020 5,023,550.00 0.45% 4,602,500.00 -421,050.00 JPMORGAN CHASE & CO 9/16/2020 0.653% 9/16/2024 46647PBS4 2,675, 000.00 A- 9/16/2020 2,675,000.00 0.65% 2,586,939.00 -88,061.00 JPMORGAN CHASE & CO 8/10/2021 0.768% 8/9/2025 46647PCM6 2, 340,000.00 A- 8/10/2021 2,340,000.00 0.77% 2,189,678.40 -150,321.60 JPMORGAN CHASE & CO 3/13/2020 2.005% 3/13/2026 46647PBH8 2,800,000.00 A- 3/22/2022 2,712,500.00 2.84% 2,637,824.00 -74,676.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/9/2021 5,213,450.00 0.91% 4,858,300.00 -355,150.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/10/2022 4,990,800.00 2.06% 4,858,300.00 -132,500.00 MERCK & CO INC 3/7/2019 2.900% 3/7/2024 58933YAU9 5,375, 000.00 A+ 11/23/2021 5,623,916.25 0.85% 5,365,701.25 -258,215.00 MICROSOFT CORP 2/6/2017 2.875% 2/6/2024 594918BX1 5,000,000. 00 AAA 11/29/2021 5,202,600.00 1.00% 5,006,150.00 -196,450.00 MICROSOFT CORP 2/12/2015 2.700% 2/12/2025 594918BB9 5,000,000. 00 AAA 3/9/2021 5,341,700.00 0.92% 4,940,100.00 -401,600.00 STATE STREET BANK & TR 2/7/2022 1.746% 2/6/2026 857477BR3 1,115,000.00 A 2/7/2022 1,115,000.00 1.75% 1,061,669.55 -53,330.45 STATE STREET BANK & TR 10/29/2020 2.901% 3/30/2026 857477BM4 4, 250,000.00 A 3/14/2022 4,275,372.50 2.74% 4,163,045.00 -112,327.50 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 990,000.00 A 1/24/2022 988,317.00 1.99% 927,471.60 -60,845.40 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 4,595,000. 00 A 2/1/2022 4,567,889.50 2.08% 4,304,779.80 -263,109.70 TOYOTA MOTOR CREDIT CORP 1/11/2021 0.450% 1/11/2024 89236THU2 6,100,000.00 A+ 1/11/2021 6,099,634.00 0.45% 5,853,560.00 -246,074.00 UNILEVER CAPITAL CORP 9/14/2020 0.375% 9/14/2023 904764BJ5 660,000.00 A+ 9/14/2020 659,155.20 0.42% 638,609.40 -20,545.80 WAL-MART STORES INC 6/27/2018 3.550% 6/26/2025 931142ED1 5, 700,000.00 AA 2/8/2022 6,011,847.00 1.87% 5,771,307.00 -240,540.00 Corporate Note Subtotal 149,550,000.00 152,493,014.89 144,955,824.00 -7,537,190.89 CARMAX AUTO OWNER TRUST 4/21/2021 0.520% 2/17/2026 14314QAC8 2,375,000.00 AAA 4/21/2021 2,374,488.19 0.52% 2,283,348.75 -91,139.44

DISCOVER CARD EXECUTION
NOTE TRUST 9/27/2021 0.580% 9/15/2026 254683CP8 2,100,000.00 AAA 9/27/2021 2,099,550.39 0.58% 1,975,638.00 -123,912.39

HONDA AUTO RECEIVABLES
OWNER T 11/24/2021 0.880% 1/21/2026 43815GAC3 1,615,000.00 NR 11/ 24/2021 1,614,659.56 0.89% 1,553,355.45 -61,304.11

HYUNDAI AUTO RECEIVABLES
TRUST 4/28/2021 0.380% 9/15/2025 44933LAC7 1,575,000.00 AAA 4/28/2021 1,574,834.31 0.38% 1,529,325.00 -45,509.31

HYUNDAI AUTO RECEIVABLES
TRUST 11/17/2021 0.740% 5/15/2026 44935FAD6 1,245,000.00 AAA 11/17/2021 1,244,722.12 0.75% 1,190,406.75 -54,315.37

TOYOTA AUTO RECEIVABLES
OWNER 9/27/2021 0.430% 1/15/2026 89239BAC5 2,645,000.00 AAA 9/27/2021 2,644,789.19 0.43% 2,535,893.75 -108,895.44 Asset-Backed Security Subtotal 11,555,000.00 11,553,043.76 11,067,967.70 -485,076.06 BARCLAYS BANK PLC 2/3/2022 1.050% 2/1/2023 06742TG34 11,000, 000.00 A-1 2/3/2022 11,000,000.00 1.05% 10,891,100.00 -108,900.00 Certificate of Deposit Subtotal 11,000,000.00 11,000,000.00 10,891,100.00 -108,900.00

WELLS FARGO PUBLIC
INSTITUTION 5/1/2022 992995944 93,147.01 9/1/2020 93,147.01 0.07% 93,147.01 -

LOCAL AGENCY INVESTMENT
FUND 5/1/2022 44,929,358.26 9/30/1997 44,929,358.26 0.62% 44,929,358.26 - DREYFUS TREASURY 5/1/2022 2,146,864.76 10/31/1997 2,146,864.76 0.03% 2,146,864.76 - Cash Equivalent Subtotal 47,169,370.03 47,169,370.03 47,169,370.03 - Grand Total Count 148 809,749,370.03 812,803,599.76 788,579,170.23 (24,224,429.53) 5/11/2022 9:40 AM 4 of 4
Attachment A
Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue
(USAR Training
Reimbursements) / Fire
Department
(16,012) (16,012) Reallocates the Urban Search and Rescue (USAR) training exercise reimbursements budget from the
General Fund to the Fire Operating Grant Trust
Fund as a technical correction. Reimbursements
were received for the FY 2021/22 trainings including
the Field Data Collections Workshop, Medical
Cache Training, Trench Rescue Training, HazMat
Instructor Lead Training, Enhanced Operations in
the Contaminated Environment Training, FEMA
Medical Team Training, and ArcGIS Survey 123
Train-The-Trainer Trainings and allocates the funds
to the Fire Department (majority affirmative
Council votes required).

Wildland Deployment
Reimbursements / Fire
Department
88,655 88,655 Recognizes Cal OES reimbursements for wildland deployments in 2020 including the KNP Complex
and McFarland fires and appropriates the funding to
the Fire Department to cover the associated costs
(five affirmative Council votes required to
appropriate additional revenue).

Transfer from the Parks and
Recreation Capital Fund/Land
Sale Reserve (Loan
Repayment for Reed and
Grant Sports Park) from the
Parks Capital Fund
2,631,979 2,631,979 Increases the Transfer from the Parks and Recreation Capital Fund and the Land Sale
Reserve by $2,631,979 to account for the Reed
Street-Grant Street Sports Park Project loan
repayment from Mitigation Fee Act (MFA) revenue
received year-to-date. The loan repayment is a
calculation based on 25% of the MFA revenues,
after two percent (2%) of MFA revenue is
appropriated towards the Park Impact Fees
Monitoring Project (five affirmative Council votes
required to appropriate additional revenue).

Transfer from the Public
Buildings Capital Fund /
Capital Projects Reserve
950,000 950,000 Recognizes a transfer from the Public Buildings Capital Fund and increases the General Fund
Capital Projects Reserve by $950,000 to return
unspent funds from the Civic Center Campus
Renovation (Multi-Department) project ($900,000)
and the COVID-19 Safety Renovations project
($50,000). These savings were assumed to fund
other higher priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (five affirmative Council votes required
to appropriate additional revenue).

General Fund (001)
FY 2021/22 Budget Amendments
1 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Finance Department (202,000) Decreases the Finance Department budget to recognize vacancy savings and, in a separate
transaction, allocates these savings to the Capital
Projects Reserve. These savings were assumed to
fund high priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).

Capital Projects Reserve 202,000 Increases the General Fund Capital Projects Reserve by $200,000 and, in a separate
transaction, reduces the Finance Department
budget. The Capital Projects Reserve will be used
to fund high priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).

Transfer from the Public
Works Capital Project
Management Fund /
Department of Public Works
Salaries and Benefits
57,234 57,234 Establishes a Transfer in from the Public Works Capital Project Management Fund and increases
the Public Works Department Salaries and Benefits
budget by $57,234 to correct the funding allocation
for 1.0 Traffic Division Assistant Civil Engineer
position that was eliminated as part of the Phase 1
budget reductions in March 2021. The funding for
this position was eliminated from the General Fund;
however, it should have been partially reduced from
the Public Works Capital Project Management Fund
that is substantially supported by the General Fund.

This technical adjustment corrects the alignment of
staffing costs to the budget (five affirmative
Council votes required to appropriate additional
revenue).
3,711,856 3,711,856
General Fund (001) (Cont'd.)
2 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Major Engine Overhaul and
Repair
8,800,000 Increases the Major Engine Overhaul and Repair project in the amount of $8.8 million to cover higher
than expected costs for planned overhauls on
LM6000 engines at Donald Von Raesfeld Power
Plant (DVR) in addition to unplanned maintenance
costs identified through routine inspections.

Additionally, funding is provided to correct issues
known on the Unit 2 Generator rotor and to set
aside funding for an upcoming Hot Section
Overhaul at DVR (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
(8,800,000) Decreases the Unrestricted Ending Fund Balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue
(USAR Training
Reimbursements) / Fire
Department
16,012 16,012 Reallocates the Urban Search and Rescue (USAR) training exercise reimbursements budget from the
General Fund to the Fire Operating Grant Trust
Fund as a technical correction. Reimbursements
were received for the FY 2021/22 trainings including
the Field Data Collections Workshop, Medical
Cache Training, Trench Rescue Training, HazMat
Instructor Lead Training, Enhanced Operations in
the Contaminated Environment Training, FEMA
Medical Team Training, and ArcGIS Survey 123
Train-The-Trainer Trainings and allocates the funds
to the Fire Department (five affirmative Council
votes required to appropriate additional
revenue).
16,012 16,012
Electric Utility Capital Fund (591)
Fire Operating Grant Trust Fund (178)
3 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Park Impact Fees Monitoring
Project
259,400 259,400 Increases the Park Impact Fees Project appropriation based on $2,227,209 of Quimby and
$10,742,770 of Mitigation Fee Act (MFA) revenues
received year-to-date. The appropriation is based
on a calculation of two percent (2%) of received
Quimby and MFA fees that are transferred to this
project annually, (City Chapter 17.35 of the City
Code) to support staff and studies related to the
park in-lieu program (five affirmative Council
votes required to appropriate additional
revenue).

Transfer to the General Fund -
Land Sale Reserve (Loan
Repayment for Reed and
Grant Sports Park)
2,631,979 2,631,979 Increases the Transfer to the General Fund - Land Sale Reserve by $2,631,979 (from $663,594 to
$3,295,573) for the Reed Street-Grant Street Sports
Park Project loan repayment, based on Mitigation
Fee Act (MFA) revenue received year-to-date. The
loan repayment is a calculation based on 25% of
the remaining MFA revenue balance, after two
percent (2%) of MFA revenue is appropriated
towards the Park Impact Fees Monitoring Project
(five affirmative Council votes required to
appropriate additional revenue).

Other Agencies Revenue -
Measure Q Grant /
Miscellaneous Park
Improvements Project
(59,250) (59,250) Technical adjustment to correct the Measure Q Grant appropriation from the Santa Clara County
Open Space Authority for the Miscellaneous Park
Improvements project for improvements to the
Bowers Park Pathway as these grant funds were
budgeted twice (majority affirmative Council
votes required).
2,832,129 2,832,129
Parks and Recreation Capital Fund (532)
4 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Civic Center Campus
Renovation (Multi-Department)
Project
(900,000) Reduces the Civic Center Campus Renovation (Multi-Department) project by $900,000. These
unspent project funds are recommended to address
higher priority capital needs in the FY 2022/23 and
FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).

COVID-19 Safety Renovations
Project
(50,000) Reduces the COVID-19 Safety Renovations project by $50,000. These unspent project funds are
recommended to address higher priority capital
needs in the FY 2022/23 and FY 2023/24 Proposed
Biennial Capital Program Budget (majority
affirmative Council votes required).

Transfer to the General Fund
Capital Projects Reserve
950,000 Transfers $950,000 to return unspent funds from the Civic Center Campus Renovation (Multi-
Department) project ($900,000) and the COVID-19
Safety Renovations project ($50,000). These
savings were assumed to fund other capital needs
in the FY 2022/23 and FY 2023/24 Proposed
Biennial Capital Program Budget (majority
affirmative Council votes required).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Donation / Police Department 75,000 75,000 Increases the donation estimate and establishes a Team 200 appropriation to the Police Department.

Team 200 responds to calls for service in and
around the Santa Clara University campus footprint
(five affirmative Council votes required to
appropriate additional revenue).
75,000 75,000
Public Donations Fund (067)
Public Buildings Capital Fund (538)
5 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Department of Public Works
Salaries and Benefits
(57,234) Decreases the Public Works Department Salaries and Benefits budget by $57,234 to correct the
funding allocation for 1.0 Traffic Division Assistant
Civil Engineer position that was eliminated as part
of the Phase 1 budget reductions in March 2021.

The funding for this position was eliminated from
the General Fund; however, it should have been
partially reduced from the Public Works Capital
Project Management Fund where this position was
budgeted (majority Council approval required).

Transfer to the General Fund 57,234 Establishes a transfer to the General Fund to correct the funding allocation for 1.0 Traffic Division Assistant Civil Engineer position that was eliminated
as part of the Phase 1 budget reductions in March
2021 as discussed above (majority Council
approval required).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Resource/Production 1,000,000 Increases the Resource/Production budget by $1.0 million to account for higher than anticipated costs
for recycled water. This is a result of higher
customer usage of recycled water (five affirmative
Council votes required for the use of unused
balances).

Ending Fund Balance (1,000,000) Decreases the ending fund balance to offset the action recommended above (five affirmative
Council votes required for the use of unused
balances).
- -
Recycled Water Fund (097)
Public Works Capital Project Management Fund (044)
6 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Related Permit Work Project
125,000 125,000 Increases the developer contribution estimate and the Related Permit Work Project to account for
higher than anticipated costs for the third-party
contracts work (five affirmative Council votes
required to appropriate additional revenue).
125,000 125,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Sanitary Landfill Development -
Post Closure Project
51,000 Increases the Sanitary Landfill Development - Post Closure Project by $51,000 for additional post
closure costs (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
(51,000) Decreases the Unrestricted Ending Fund Balance by $51,000 for additional post closure costs. Per the
Development Agreement, Related is to reimburse
the City for all operating and maintenance costs
above the baseline costs established in 2020. Due
to timing of the reimbursement, developer
contributions are not expected to be received until
FY 2022/23 (five affirmative Council votes
required for the use of unused balances).
- -
Solid Waste Capital Fund (596)
Related Santa Clara Developer Fund (540)
7 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue (VTA
Measure B Grant)
- A net zero shift to the Other Agencies Revenue
estimate to align with amendments to the
agreement with the VTA for the 2016 Measure B
funding previously approved by Council on October
19,2021 in Report to Council 21-738. The shift
reflects a decrease of Measure B grant funding in
the amount of $35,000 for the De La Cruz
Boulevard Class IV Bikeway Study Project and an
increase of $35,000 for the Walsh Avenue Class IV
Bikeway Study Project. This reflects a shift in scope
to study Martin within the Walsh Avenue Class IV
Bikeway Study Project instead of the De La Cruz
Boulevard Class IV Bikeway Study Project since the
Walsh Project has a similar scope. The
corresponding local match portion of each projects
is also adjusted in the amendment to the
agreement, but no budgetary action is required as
the total local match amount between both projects
was fully provided by the Pedestrian and Bicycle
Enhancement Facilities Project (majority
affirmative Council votes required).

De La Cruz Boulevard Class IV
Bikeway Study Project
(50,000) Decreases the De La Cruz Boulevard Class IV
Bikeway Study Project by $50,000 to align with
amendments to the agreement with the VTA for the
2016 Measure B funding previously approved by
Council on October 19,2021 in Report to Council 21-
738. This reflects a shift in scope to study Martin
within the Walsh Avenue Class IV Bikeway Study
Project instead of the De La Cruz Boulevard Class
IV Bikeway Study Project since the Walsh Project
has a similar scope (majority affirmative Council
votes required).

Walsh Avenue Class IV
Bikeway Study Project
50,000 Increases the Walsh Avenue Class IV Bikeway Study Project by $50,000 to align with amendments
to the agreement with the VTA for the 2016
Measure B funding previously approved by Council
on October 19,2021 in Report to Council 21-738.

This reflects a shift in scope to study Martin within
the Walsh Avenue Class IV Bikeway Study Project
instead of the De La Cruz Boulevard Class IV
Bikeway Study Project since the Walsh Project has
a similar scope (majority affirmative Council
votes required).
- -
Streets and Highways Capital Fund (533)
8 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Tank Rehabilitation 100,000 Increases the Tank Rehabilitation project to cover costs related to consulting design and engineering
support for construction that were not factored into
the initial budget (five affirmative Council votes
required for the use of unused balances).

Ending Fund Balance (100,000) Decreases the ending fund balance to offset the action recommended above (five affirmative
Council votes required for the use of unused
balances).
- -
Water Utility Capital Fund (592)
9 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-635 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Action on the Appropriation of Asset Forfeiture Funds for FY 2022/23 and Approve the Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Asset Forfeiture Funds are obtained as a result of narcotic and other criminal investigations. Federal and State authorities allow the Police Department to share in the distribution of funds seized pursuant to judicial and/or administrative actions. The use of these monies is limited to specific uses.

Each year, the City Council is consulted on the Police Department’s recommendation to purchase equipment to enhance our ability to apprehend criminal offenders, attend training and networking opportunities, increase employee safety, and enhance the way we serve our community with the assistance of Asset Forfeiture Funds.

In Fiscal Year (FY) 2020/21, approximately $99,000 of the $166,000 in approved Asset Forfeiture Fund purchases went unspent; this remaining budget was carried over to FY 2021/22, as approved by the City Council in the Budgetary Year-End Report. In FY 2021/22, City Council approved an additional $182,500 in Asset Forfeiture Fund purchases, bringing the total Asset Forfeiture appropriation in the Police Operating Grant Trust Fund to approximately $281,500. At the writing of this report, there is approximately $186,000 remaining to be spent for approved items. The Police Department will request to carryover any remaining balance to FY 2022/23 as part of the next Budgetary Year-End Report. Staffing levels city-wide (e.g. ability to obtain quotes, coordinate the acquisitions with the Purchasing Division, implement the inventory with Police Department policies and procedures, conduct the corresponding training, etc.), combined with pandemic related supply chain issues, have slowed the acquisition process.

DISCUSSION
The City has the opportunity to continue to enhance Police Department services with Asset Forfeiture Funds with little to no impact to the General Fund.

The Police Department’s Asset Forfeiture appropriation requests for equipment and other law enforcement uses and programs for FY 2022/23 includes approximately $9,880 in seized asset funds received this fiscal year, and unspent funds not appropriated in prior years of approximately $108,214, totaling an estimated $118,094.

In FY 2022/23, the Police Department anticipates purchasing previously approved items totaling City of Santa Clara Printed on 6/17/2022Page 1 of 4
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22-635 Agenda Date: 6/21/2022
$186,000, updating corresponding policies in connection with the new equipment (as necessary), and implementing the corresponding training.

In addition, the Police Department would like to utilize $41,000 of the $118,094 in unspent funds on the following purchases:

Program Area Brief Description of Anticipated Purchase Amount Requested
Protective
Equipment
In 2016, Section 10 of the Unit 2 MOU was expanded to
include up to $500 toward the purchase of a load
bearing vest. Vests have a life of approximately 3-8
years. The intent is to gradually replace the faded,
tattered or damaged load bearing vests in use by our
Patrol Division employees, and offer the opportunity to purchase a load bearing vest to our new employees
$15,000
K-9 Unit Continue existing agreement with Spectrum Patrol and Detection Training for weekly training for the four
handlers and K-9’s ($21,000) Two-day course on K-9
liability for each handler ($1,500)
$22,500
Community
Policing and
Awards
Funds to support law enforcement awards and
recognition items (e.g. annual awards program, etc.)
$2,500
Volunteer
Program
On-going expenses associated with program (e.g.
apparel, recognition items, etc.)
$1,000
TOTAL $41,000
Asset forfeiture funds may only be issued for law enforcement-specific expenditures such as:
funding operations and investigations; training and education; facilities improvements; purchase of materials, supplies and equipment; vendor services that are necessary support for law enforcement such as translator services; awards and memorials; awareness campaigns (such as PSAs regarding drugs or gangs). There are a number of other limitations on the use of the funds such as: the funds may not be used for salaries; may not be used for litigation related purposes; may not be used to create endowments or scholarships; or to supplant other funding sources for the Police Department.

The uses set forth above are compliant with these requirements and limitations.

It should be noted, the Police Department is requesting a reduced amount of Asset Forfeiture Fund purchases compared with previous years as a result of available funds in FY 2022/23. The funds available are a direct correlation of the pandemic and the shift from proactive policing to essential functions at the onset of the health crisis. While the available funds are expected to increase in future years, it may take several years to begin seeing the results of staff’s efforts due to the delay from arrest to final disposition.

In addition, the City Council approved $1,000 in FY 2021/22 Asset Forfeiture Funds to acquire a computer kiosk for use in the lobby of the Police Building. The Police Department was able to coordinate this purchase with the Information Technology Department with alternate funds. In turn, City of Santa Clara Printed on 6/17/2022Page 2 of 4
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22-635 Agenda Date: 6/21/2022
the Police Department is seeking Council approval to spend this previously approved amount towards wellness items for use by employees working long, tedious shifts in the Records Unit.

Records Specialists work 12-hour shifts and do not always have the flexibility to leave the work area due to staffing levels and the needs of their assignment. Having the ability for body movement within this small workspace would be beneficial for employee wellness.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (b)(4) in that it is a fiscal activity that does not involve commitment to a specific project which may result in potential significant impact on the environment.

FISCAL IMPACT
Approval of this request will provide $41,000 to support enforcement, other programs, and needs in the Police Department without using General Fund monies. There are sufficient funds in the Expendable Trust Fund to be transferred. The recommended budget amendment table below transfers these funds to the Police Operating Grant Trust Fund in order to complete the purchases recommended in this report.

Budget Amendment
FY 2022/23
Current Increase /
(Decrease)
Revised
Expendable Trust Fund
Fund Balance $0 $41,000 $41,000
Beginning Fund Balance
Transfers To
Transfer to the Police Operating Grant
Trust Fund
$0 $41,000 $41,000
Police Operating Grant Trust Fund
Transfers From
Transfer from the Expendable Trust
Fund
$0 $41,000 $41,000
Expenditures
Seized Asset Funds $0 $41,000 $41,000

COORDINATION
This report has been coordinated with the Finance Department, City Attorney and City Manager’s Office.

PUBLIC CONTACT
City of Santa Clara Printed on 6/17/2022Page 3 of 4
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22-635 Agenda Date: 6/21/2022
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the appropriation of Asset Forfeiture Funds in the amount of $41,000 pursuant to State and federal Regulations; and,

2. Approve the following FY 2022/23 budget amendments:

A. In the Expendable Trust Fund, recognize Beginning Fund Balance of $41,000 from asset forfeiture funds received and establish a Transfer to the Police Operating Grant Trust Fund (five affirmative Council votes required for the use of unused balances ); and B. In the Police Operating Grant Trust Fund, establish a Transfer from the Expendable Trust Fund and establish a Seized Asset Funds appropriation in the amount of $41,000 (five affirmative Council votes required to appropriate additional revenue ).

Reviewed by: Patrick Nikolai, Chief of Police
Approved by: Rajeev Batra, City Manager
City of Santa Clara Printed on 6/17/2022Page 4 of 4
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-646 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Action on Award of Purchase Order to Universal Site Services, Inc. for Parking Lot Sweeping Services at Santa Clara Convention Center Complex - Maintenance District No. 183

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The Facilities Services Division (Facilities) of the Department of Public Works (DPW) oversees maintenance and repairs for approximately 1,100,000 square feet of buildings throughout the City, which includes services at the Santa Clara Convention Center Complex - Maintenance District No. 183 (MD 183). In order to continue to provide services in a timely and efficient manner, Facilities utilizes vendors to assist with the workload.

Services at MD 183 include regular sweeping of the main entrances, surface parking areas, service roads, and the parking garage. These services are funded by the City, Hyatt Hotel, and the Techmart in accordance with MD 183. The current vendor has provided these services since July 1, 2017, and the current agreement terms out on June 30, 2022.

DISCUSSION
Pursuant to City Code Section 2.105.330, the City published an RFB for Parking Lot Sweeping Services at MD 183 using the City’s e-procurement platform. A total of 17 companies viewed the RFB, and two bids were received as follows:

Bidder Total Base Bid
Universal Site Services, Inc. $60,861
Webco Sweeping, Inc. $165,828
Staff recommends award of purchase order to Universal Site Services, Inc. (“Universal”) as the lowest responsive and responsible bidder.

Under the proposed purchase order, Universal will provide parking lot sweeping services on a weekly and as-needed basis. Compensation will be fixed for the initial one-year term. In addition to the initial one-year term, there are four one-year options to extend the term of the purchase order for a total of five years, assuming all options are exercised. Pricing shall be fixed for the initial one-year term for a total amount not to exceed $60,861. After the initial term, annual price adjustments may be allowed if requested and justified by the vendor and approved by the City. Factors that may be considered when reviewing a request for a price adjustment include changes in the Consumer Price Index for City of Santa Clara Printed on 6/17/2022Page 1 of 2
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22-646 Agenda Date: 6/21/2022
this region (or a related labor index) and increases in non-personal operating costs supported with invoices during the previous twelve months.

ENVIRONMENTAL REVIEW
The action being considered is exempt for the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities” as the activity consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agencies determination.

FISCAL IMPACT
The amount to be paid to Universal Site Services for the initial one-year term of the Agreement shall not exceed $60,861. Staff is also requesting the approval of a 10 percent contingency in the amount of $6,086 for additional work that may be required. The total not-to-exceed amount, for the initial term including contingency, is $66,947. Sufficient budget is available in the Convention Center Maintenance District Fund for anticipated sweeping services in FY 2022/23. Costs beyond FY 2022/23 are subject to appropriation of funds by the City Council in subsequent budget years.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

RECOMMENDATION

1. Authorize the City Manager to execute a purchase order with Universal Site Services, Inc. for parking lot sweeping services at the Santa Clara Convention Center Complex - Maintenance District No. 183 for an initial one-year term, with maximum compensation not-to-exceed $66,947 inclusive of a contingency amount of $6,086; and

2. Authorize the City Manager to execute up to four one-year options to extend the purchase order after the initial term and to approve potential annual price adjustments, subject to the appropriation of funds.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Rajeev Batra, City Manager
City of Santa Clara Printed on 6/17/2022Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-796 Agenda Date: 6/21/2022

REPORT TO COUNCIL

SUBJECT
Action on Agreement Between the County of Santa Clara and City of Santa Clara for the Provision of Senior Nutrition Program - COVID-19 Emergency Meals and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City of Santa Clara works collaboratively with the County of Santa Clara (County) to provide a Senior Nutrition Congregate Meals Program (Program) at the Santa Clara Senior Center. The Program targets adults over age 60 and special needs populations. The Program goals are to reduce hunger and food insecurity, increase socialization, and promote health and well-being. The current agreement for fiscal year 2021/22 provides on average 63 meals per day, five days per week, for a total of 17,112 annual meals. However, due to continuing impacts of the pandemic which resulted in an increase in food insecurity among eligible program participants, the average daily meals served in Santa Clara is 120 meals per day. The County was informed of the increased number of meals served and advised the City of Santa Clara Senior Nutrition Program that it could continue serving above the budgeted level and that it would issue an additional agreement to fund additional meals similar to what it had done previously when the County issued an “end of Fiscal Year adjustment”, which retroactively provided for additional meals served above that year’s budget total.

DISCUSSION
In June 2022, the County issued an Agreement (Attachment 1) to the City of Santa Clara Senior Nutrition Program to enable reimbursement for up to 5,000 COVID-19 emergency meals served between January 1, 2022 through June 30, 2022. The County anticipates that the City will serve on average 120 meals per day in contrast to the budgeted 69 per day through June 30, 2022. The Agreement, if approved, will provide added funding in the amount of $56,000 for Fiscal Year 2021/22.

The action under consideration authorizes the City Manager to execute the County agreement and any additional modifications or amendments to the Agreement, subject to the Council appropriation of funds. This will give the City Manager the flexibility and authority to respond to County Program changes in efficiently without interruption.

A separate Council agenda item relates to the annual Senior Nutrition Congregate Meals agreement amendment to provide the program budget and parameters for FY 2022/23.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California City of Santa Clara Printed on 6/17/2022Page 1 of 3
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22-796 Agenda Date: 6/21/2022
Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The City’s Senior Nutrition Program revenues and appropriations have been included in the FY 2021/22 and 2022/23 Parks and Recreation Operating Grant Trust Fund budget. Almost all of the cost of the program is funded by the County on a reimbursement basis. An increase to County payment in the current FY2021/22 is needed in the amount of $56,000, bringing the revenue estimate to $177,324 and the expenditure appropriation to $180,769.

BUDGET AMENDMENT
FY 2021/22
Current Increase/
(Decrease)
Revised
Parks and Recreation Operating
Grant Trust Fund
Revenues
Other Agencies Revenue $121,324 $56,000 $177,324
Expenditures
Senior Nutrition Program $124,769 $56,000 $180,769

COORDINATION
This report has been coordinated with City Attorney’s Office and Finance Department.

RECOMMENDATION

1. Approve and authorize City Manager to execute an Agreement with the County of Santa Clara for the Senior Nutrition Program to provide emergency meals in an amount not to exceed $56,000 for FY 2021/22;

2. Approve the related FY 2021/22 budget amendment in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate and the Senior Nutrition Program appropriation by $56,000 (five affirmative Council votes required to appropriate additional revenue) ; and

3. Authorize the City Manager to negotiate and execute amendments and minor modifications to the Agreement for emergency meals, subject to Council appropriation of funds.

City of Santa Clara Printed on 6/17/2022Page 2 of 3
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22-796 Agenda Date: 6/21/2022
Reviewed by: James Teixeira, Director, Parks & Recreation Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Agreement for the Senior Nutrition Program - COVID-19 Emergency Meals City of Santa Clara Printed on 6/17/2022Page 3 of 3
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Contract between the County of Santa Clara and City of Santa Clara FY22

CONTRACT BETWEEN THE COUNTY OF SANTA CLARA AND
CITY OF SANTA CLARA FOR THE PROVISION OF SENIOR NUTRITION PROGRAM – COVID-19

EMERGENCY MEALS

1. This Contract is between the County of Santa Clara (henceforth, COUNTY) and City Of Santa Clara (henceforth, CONTRACTOR) for Senior Nutrition Program - COVID-19 Emergency Meals.

2. The parties agree to comply with the General Terms and Conditions contained in Articles I-V of this Contract and provisions contained in Exhibit A: Program Provisions, Exhibit B:

Program Plan & Requirements, Exhibit C: Budget, Exhibit D: Logic Model and Exhibit E:

Federally Required Contract Provisions which are attached hereto and incorporated herein by this reference and made a part of this Contract.

IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereby agree to the terms of this Contract.

COUNTY OF SANTA CLARA CONTRACTOR

Jeffrey V. Smith, M.D. J.D., County Executive
County of Santa Clara

Office of City Manager
City of Santa Clara

Date:

John P. Mills, Deputy County Executive
Date:

ATTEST:

Nora Pimentel, Assistant City Clerk
City of Santa Clara
Date:

APPROVED AS TO FORM AND LEGALITY

APPROVED AS TO FORM

Luke Edwards
Deputy County Counsel

Date:

Office of City Attorney
City of Santa Clara

Date:

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Contract between the County of Santa Clara and City of Santa Clara FY22

Contract General Terms and Conditions

Article I
General Terms

1. ENTIRE CON TRACT
This Contract and its Exhibits/Appendices (if any) constitutes the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the partie s concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this Contract. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement.

2. AMENDMENTS
This Contract may only be amended by written instrument and signed by authorized representatives of all contracting parties.

3. CONFLICTS OF IN
TEREST
a. CONTRACTOR shall comply, and require its subcontractors to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code section 1090 et. seq., the California Political Reform Act (California Government Code section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 1870 0 et. seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by the COUNTY.

b. In accepting this Agreement, CONTRACTOR covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement.

CONTRACTOR further covenants that, in the performance of this Agreement, it will not employ any CONTRACTOR or person having such an interest. CONTRACTOR, including but not limited to CONTRACTOR’s employees and subcontractors, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose economic interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) pro hibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.

c. If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, CONTRACTOR shall, upon execution of this Agreement, provide the COUNTY with the names, description of individual duties to be performed, and email addresses of all individuals, including but not limited to CONTRACTOR’s employees, agents and subcontractors, that could be substantively involved in “making a governmental decision” or “serving in a staff capacity and in that capacity participating in making governmental decisions or performing duties that

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would be performed by an individual in a designated position,” (2 CCR 18700.3), as part of CONTRACTOR’s service to the COUNTY under this Agreement. CONTRACTOR shall immediately notify the COUNTY of the names and email addresses of any additional individuals later assigned to provide such service to the COUNTY under this Agreement in such a capacity. CONTRACTOR shall immediately notify the COUNTY of the names of individuals working in such a capacity who, during the course of the Agreement, end their service to the COUNTY.

d. If the disclosure provis ions of the Political Reform Act are applicable to any individual providing service under this Agreement, CONTRACTOR shall ensure that all such individuals identified pursuant to this section understand that they are subject to the Act and shall conform to all requirements of the Act and other laws and regulations listed in subsection (A) including, as required, filing of Statements of Economic Interests within 30 days of commencing service pursuant to this Agreement, annually by April 1, and within 30 days of their termination of service pursuant to this Agreement.

4. GOVERNING LAW, VENUE
This Contract has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement shall be in the County of Santa Clara.

5. ASSIGNMENT
No assignment of this Contract or of the rights and obligations hereunder shall be valid without the prior written consent of the other party.

6. WAIVER
No delay or failure to require performance of any provision of this Contract shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a party shall be in writing and shall apply to the specific instance expressly stated.

7. INDEPENDENT CON

TRACTOR STATUS
CONTRACTOR will perform all work and services describe d herein as an independent contractor and not as an officer, agent, servant, or employee of COUNTY. None of the provisions of this Contract is intended to create, nor will be deemed or construed to create, any relationship between the parties other than that of independent parties contracting with each other for purpose of effecting the provisions of this Contract. The parties are not, and will not be construed to be in a relationship of joint venture, partnership, or employer - employee. Neither party has the authority to make any statements, representations, or commitments of any kind on behalf of the other party, or to use the name of the other party in any publications or advertisements, except with the written consent of the other party or as is explicitly provided herein. CONTRACTOR is solely responsible for the acts and omissions of its officers, agents, employees, contractors, and subcontractors, if any.

8. SEVERABILITY OF PROV
ISIONS
If any provision(s) of this Contract are held invalid, the remainder of this Contract remains in force.

Article 4

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Contract between the County of Santa Clara and City of Santa Clara FY22

Fiscal Accountability and Requirements

1. AVAILABILITY AND S UBSTITUTION OF FUNDS
a. Notwithstanding any provision herein, this Contract is valid and enforceable only if sufficient funds are available. In the event of reduction, suspension, discontinuance, or other unavailability of funds, COUNTY unilaterally may take appropriate actions including, but not limited to, reducing existing service authorization, immediate termination of the Contract, or reducing the maximum dollar amount of this Contract with no liability occurring to the COUNTY.

b. If applicable, the COUNTY may substitute State or Federal funds for funds appropriated by the Board of Supervisors for payments to be made pursuant to this Contract.

CONTRACTOR will then be bound by the requirements of any State or Federal grant contracts, statutes, regulations, guidelines, or directives associated with the funds.

2. COMPENSATION TO CONTRACTOR
Compensation method shall be Fee for Service.

3. DISALLOWED CO STS
a. CONTRACTOR is liable for any funds expended that are not in accordance with this Contract, including, but not limited to, disallowed costs, violation, and/or default of Contract. CONTRACTOR will repay COUNTY disallowed costs, violation and/or default amounts within ninety (90) days of discovery of these costs. This provision survives the termination of this Contract.

b. If funding under this Contract is from Federal sources, such funds may not be used by CONTRACTOR, either directly or indirectly, as a contribution for the purpose of obtaining any Federal funds under any Federal programs. An indirect use of such funds to match Federal funds is defined as: “the allocation by CONTRACTOR of funds received under this Contract to a non-matching expenditure, thereby releasing or displacing other of its funds for the purpose of matching Federal funds.”

4. FINANCIAL RECORDS
a. CONTRACTOR will establish and maintain a system of financial controls and accounting in conformance with Generally Accepted Accounting Principles (GAAP).

b. CONTRACTOR must maintain accurate and complete financial records of all costs and operating expenses in connection with this Contract including, but not limited to subcontracts, invoices, timecards, cash receipts, vouchers, canceled checks, bank Statements, and other official documentation indicating in proper detail the nature and propriety of all costs incurred, and reimbursed by COUNTY.

c. The financial records must show that funds received under this Contract are used for purposes consistent with the terms of this Contract.

Article 5

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Contract between the County of Santa Clara and City of Santa Clara FY22

Reporting, Records, Audit, Evaluations, and Termination

1. INSPECTION AND A UDIT
a. All records, books, reports, and documentation maintained by CONTRACTOR pursuant to this Contract, or related to the CONTRACTOR’s activities and expenditures under this Contract, will be open for inspection and audit by Federal, State, and County officials , or their agents, upon demand at reasonable times. Such records must be kept in the State of California for the retention period specified in this Contract. This provision survives the termination of this contract.

b. CONTRACTOR will provide the Federal, State, or County officials, or their agents’ reasonable access, through representatives of CONTRACTOR, to facilities, records, clients, and employees that are used in conjunction with the provision of contract services, except where prohibited by Federal or State laws, regulations or rules.

c. CONTRACTOR must submit to COUNTY audited financial reports conducted by an independent certified public accountant no later than four (4) months after the end of the last month of the contract term, indicating that repor ted costs are actual, reasonable, necessary, allowable, and computed in accordance with GAAP and provisions stipulated in this Contract. In addition, the CONTRACTOR must submit any management letters or management advisory letters that apply to the CONTRACTOR’s agency audit. COUNTY has the discretion to only require an audit report every two (2) years.

d. COUNTY may elect to accept an audit report in accordance with GAAP conducted to meet compliance requirements of other funding entities in the event all of the above provisions are met.

2. REPORTING REQUIREMENTS
a. CONTRACTOR must maintain complete and accurate records of its operation, including any and all records required by COUNTY relating to matters covered by this Contract, including, but not limited to, financial records, supporting documents, client statistical records, personnel and all other pertinent records. COUNTY may receive copies of any and all such records upon request.

b. CONTRACTOR must submit to COUNTY a compensation claim on forms approved by COUNTY Social Services Agency.

c. CONTRACTOR must assist COUNTY in meeting COUNTY's reporting requirements to the State and other agencies with respect to CONTRACTOR's work hereunder. This cooperation includes assisting COUNTY to prepare evaluations required by the State or Federal governments regarding services provided by CONTRACTOR under this Contract.

CONTRACTOR must submit to COUNTY any and all reports that may be required by COUNTY concerning CONTRACTOR's performance under this Contract.

d. Upon COUNTY's request, CONTRACTOR must provide COUNTY evidence of CONTRACTOR's capacity to perform under this Contract, its compliance with applicable statutes and regulations, and its compliance with the terms and conditions of this

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Contract.

e. All records, books, reports and documentation must be retained in the State of California by CONTRACTOR for four (4) years after termination of this Contract; or until all Federal, State and County audits are completed; or until all disputes, litigation, o r claims are resolved; whichever is later. All such records, books, reports and documentation must be transmitted to the COUNTY of Santa Clara, Social Services Agency in the event that CONTRACTOR goes out of business during the period in which records are required to be maintained. This provision survives the termination of this contract.

f. CONTRACTOR must within 30 calendar days advise the COUNTY of 1) the issuance of any legal complaint by an enforcement agency, or any enforcement proceedings by any Federal, State or local agency for alleged violations of Federal, State or local rules, regulations or laws, and/or 2) the issuance of citations, court findings or administrative findings for violations of applicable Federal, State or local rules, regulations or laws.

g. CONTRACTOR guarantees that it, its employees, contractors, subcontractors or agents are not suspended or debarred from receiving Federal fund as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration (https://www.sam.gov/ ). CONTRACTOR must within 30 calendar days advise the COUNTY if it, its employees, contractors, subcontractors or agents become suspended or debarred from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration during the term of this Agreement.

3. RESPONSIBILITY FOR AUDIT EXCEPTIONS
CONTRACTOR accepts responsibility for receiving, replying to, and complying with any audit exceptions by appropriate Federal, State, or County, audit agencies.

4. MONITORING AND E

VALUATION
a. COUNTY's Social Services Agency will monitor the work performed and financial operations conducted under this Contract to determine whether CONTRACTOR's operation conforms to County policy, Federal and State statutes and regulations, and to the terms of this Contract.

b. COUNTY may conduct participant interviews to determine program compliance.

c. CONTRACTOR agrees to participate in and cooperate with studies and surveys COUNTY deems necessary to meet its monitoring and evaluation responsibility.

d. CONTRACTOR must furnish all data, Statements, records, information, and reports necessary for COUNTY to monitor, review, and evaluate the performance of the program and its components. Performance evaluations will examine the following five factors: 1) fiscal accountability; 2) completion of work within a given time frame; 3) ability and effort to meet the performance criteria; 4) quality of services; and 5) a recommendation for future contracting with the CONTRACTOR.

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e. If, in the course of monitoring and evaluation, COUNTY discovers any practice, procedure or policy of CONTRACTOR that deviates from the terms of this Contract; that violates State or Federal statutes or regulations; that threatens the success of the program carried on pursuant to this Contract, or that jeopardizes the fiscal integri ty of said program, COUNTY may impose reasonable funding restrictions upon notice specifying the nature of the restrictions(s), reasons for imposition, the corrective action that must be taken before they will be removed, time allowed for completing the corrective action, and method of requesting reconsideration.

f. CONTRACTOR must respond in writing to any discrepancies, violations, or deficiencies identified by COUNTY within ten (10) days.

5. CORRECTIVE ACT

ION PROCEDURE
a. Upon receipt by COUNTY of information regarding a failure by CONTRACTOR to comply with any provision of this Contract, COUNTY has the right to forward to CONTRACTOR a notice of COUNTY’s intent to consider corrective action to enforce compliance with such provision. Such notice will indicate the nature of the issue, or issues, to be reviewed in determining the need for corrective action. CONTRACTOR may have the opportunity to respond or participate in formulating the corrective action recommendation. COUNTY has the right to require the presence of CONTRACTOR’s officer(s) or employee(s) at any hearing or meeting called for the purpose of considering corrective action.

b. After issuing such notice, and after considering CONTRACTOR’s response, if any, COUNTY may forward to CONTRACTOR a set of specific corrective actions recommended and a timetable for implementing the specified corrective actions recommended.

Following implementation of the corrective actions, CONTRACTOR will forward to COUNTY, within the time specified by COUNTY, any verification required by COUNTY regarding the corrective actions.

c. In the event CONTRACTOR does not implement the corrective actions recommended in accordance with the corrective actions timetable, COUNTY may suspend payments hereunder or immediately terminate this Contract without further notice to CONTRACTOR.

6. TERMINATION
a. Termination for Convenience
COUNTY may, by written notice to CONTRACTOR, terminate all or part of this Agreement at any time for the convenience of the COUNTY. The notice shall specify the effective date and the scope of the termination.

b. Termination for C
ause
COUNTY may, at any time, elect to suspend or terminate this Contract or withhold payments to CONTRACTOR, in whole or in part, for cause, by giving written notice specifying the effective date and scope of such termination. Cause includes, but is not limited to the following:

i. CONTRACTOR failure to comply with any contract provision; ii. CONTRACTOR fails to meet the performance criteria of this Contract; iii. COUNTY deems CONTRACTOR’s performance unsatisfactory.

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iv. Litigation is pending with respect to the CONTRACTOR’s performance under this Contract that may jeopardize or adversely affect services; v. CONTRACTOR is the subject of a voluntary or involuntary proceeding under the Bankruptcy Act;
vi. CONTRACTOR submits to COUNTY any reports that are incorrect or incomplete in any material respect, or fails to file timely reports; or, vii. CONTRACTOR is suspended or debarred from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the General Services Administration.

c. Terminations
In the event of any termination, all finished or unfinished documents, data, studies, reports, and materials (Materials) prepared by the CONTRACTOR under this Contract becomes the property of the COUNTY and will be promptly delivered to the COUNTY.

Upon termination, the CONTRACTOR may make and retain a copy of such M aterials.

CONTRACTOR may be compensated based on the completion of services provided, as solely and reasonably determined by COUNTY.

7. NON-EXCL

USIVE REMEDIES
The remedies listed in this Contract are non -exclusive, and COUNTY retains all other rights and remedies it may have under general law, including the right to terminate the Contract immediately without advance notice if CONTRACTOR becomes unable to perform its obligations under this Contract.

Article IV
Statutes, Regulations, and Policies

1. COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRMINATION, EQUAL OPPORTUNITY,

AND WAGE THEFT PREVENTION
a. Compliance with All Laws. CONTRACTOR shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, “Laws”), including but not limited to the non -discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below.

b. Compliance with Non -Discrimination and Equal Opportunity Laws: CONTRACTOR shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County’s policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Government Code sections 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. In addition to the foregoing, CONTRACTOR shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political belief, organizational affiliation,

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or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall CO NTRACTOR discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.

c. Compliance with Wage and Hour Laws: CONTRACTOR shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local Minimum Wage, Prevailing Wage, or Living Wage laws.

d. Definitions: For purposes of this Section, the following definitions shall apply. A “Final Judgment” shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory government agency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual’s sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labo r, the California Division of Labor Standards Enforcement, and the City of San Jose’s Office of Equality Assurance.

e. Prior Judgments, Decisions or Orders against CONTRACTOR : BY SIGNING THIS

AGREEMENT, CONTRACTOR AFFIRMS THAT IT HAS DISCLOSED ANY FINAL JU DGMENTS

THAT (A) WERE ISSUED IN THE FIVE YEARS PRIOR TO EXECUTING THIS AGREEMENT BY A

COURT, ANINVESTIGATORY GOVERNMENT AGENCY, ARBITER, OR ARBITRATION PANEL

AND (B) FOUND THAT CONTRACTOR VIOLATED AN APPLICABLE WAGE AND HOUR LAW OR PAY EQUITY LAW. CONTRACT OR FURTHER AFFIRMS THAT IT HAS SATISFIED AND COMPLIED WITH—OR HAS REACHED AGREEMENT WITH THE COUNTY REGARDING THE MANNER IN WHICH IT WILL SATISFY —ANY SUCH FINAL JUDGMENTS, DECISIONS, DETERMINATIONS, OR ORDERS.

f. Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, CONTRACTOR receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then CONTRACTOR shall promptly satisfy and comply with any such Final Judgment.

CONTRACTOR shall inform the Office of the County Executive -Office of Countywide Contracting Management (OCCM) of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. CONTRACTOR shall also provide any documentary evidence of

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compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San José, CA 95110.

Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the Office of the County Executive- OCCM satisfies the notice requirements in this paragraph.

g. Access to Records Conce rning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to CONTRACTOR’s records, CONTRACTOR shall permit the COUNTY and/or its authorized representatives to audit and review records related to compliance with applicable pay equity Laws. Upon the COUNTY’s request, CONTRACTOR shall provide the COUNTY with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the pu rpose of this Section, except where prohibited by federal or state laws, regulations or rules. COUNTY’s access to such records and facilities shall be permitted at any time during CONTRACTOR’s normal business hours upon no less than 10 business days’ advance notice.

h. Pay Equity Notification: CONTRACTOR shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to CONTRACTOR for a job in California (collectively, “Employees and Job Applicants”) with an electronic or paper copy of any applicable pay equity Laws, or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of CONTRACTOR’s Employees and Job Applicants.

i. Material Breach: Failure to comply with any part of this Section shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all reme dies available under this Agreement and at law.

COUNTY may, among other things, take any or all of the following actions:

I. Suspend or terminate any or all parts of this Agreement.

II. Withhold payment to CONTRACTOR until full satisfaction of a Final Judgment concerning violation of an applicable wage and hour Law or pay equity Law.

III. Offer CONTRACTOR an opportunity to cure the breach.

j. Subcontractors: CONTRACTOR shall impose all of the requirements set forth in this Section on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment.

k. CONTRACTOR recognizes the mandatory standards and policies relating to energy efficiency in the State energy conservation plan (Title 24, California Administrative Code).

l. For Contracts over $100,000 CONTRACTOR will comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S. Code 1857 (h)), Section 508 of the Clean Water Act (33 U.S. Code 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15).

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Contract between the County of Santa Clara and City of Santa Clara FY22

m. CONTRACTOR must establish procedures assuring that any person’s complaints and grievances against CONTRACTOR regarding the delivery of services under this Contract are promptly addressed and fairly resolved.

2. ASSIGNMENT OF CL

AYTON ACT, CARTWRIGHT ACT CLAIMS
CONTRACTOR hereby assigns to the COUNTY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the CONTRACTOR for sale to the COUNTY pursuant to this Contract.

3. COUNTY NO-S

MOKING POLICY
CONTRACTOR and its employees, agents and subcontractors, shall comply with the COUNTY’s No-Smoking Policy, as set forth in the Board of Supervisors Policy Manual section

3.47 (as amended from time to time), which prohibits smoking: (1) at the Santa Clara Valley Medical Center Campus and all COUNTY -owned and operated health facilities, (2) within 30 feet surrounding COUNTY -owned buildings and leased buildings where the COUNTY is the sole occupant, and (3) in all COUNTY vehicles.

4. FOOD AND B

EVERAGE STANDARDS
a. Except in the event of an emergency or medical necessity, the follow ing nutritional standards shall apply to any foods and/or beverages purchased by CONTRACTOR with COUNTY funds for COUNTY-sponsored meetings or events.

b. If food is to be provided, healthier food options must be offered. “Healthier food options” include (1) fruits, vegetables, whole grains, and low fat and low calorie foods; (2) minimally processed foods without added sugar and with low sodium; (3) foods prepared using healthy cooking techniques; and (4) foods with less than 0.5 grams of trans fat per serving. Whenever possible, CONTRACTOR shall (1) offer seasonal and local produce; (2) serve fruit instead of sugary, high calorie desserts; (3) attempt to accommodate special, dietary and cultural needs; and (4) post nutritional information and/or a list of ingredients for items served. If meals are to be provided, a vegetarian option shall be provided, and the CONTRACTOR should consider providing a vegan option. If pre -packaged snack foods are provided, the items shall contain: (1) no more than 35% of calories from fat, unless the snack food items consist solely of nuts or seeds; (2) no more than 10% of calories from saturated fat; (3) zero trans fat; (4) no more than 35% of total weight from sugar and caloric sweeteners, except for fruits and vegetables with no added sweeteners or fats; and (5) no more than 360 mg of sodium per serving.

c. If beverages are to be provided, beverages that meet the COUNTY’s nutritional criteria are (1) water with no caloric sweeteners; (2) unsweetened coffee or tea, provided that sugar and sugar substitutes may be provided as condiments; (3) unsweetene d, unflavored, reduced fat (either nonfat or 1% low fat) dairy milk; (4) plant -derived milk (e.g., soy milk, rice milk, and almond milk) with no more than 130 calories per 8 ounce serving; (5) 100% fruit or vegetable juice (limited to a maximum of 8 ounces per container); and (6) other low -calorie beverages (including tea and/or diet soda) that do not exceed 40 calories per 8 ounce serving. Sugar -sweetened beverages shall not be provided.

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Contract between the County of Santa Clara and City of Santa Clara FY22

5. CONTRACTING PRINCIPLES
CONTRACTOR agrees to comply with the COUNTY’s Contracting Principles set forth in the Board Policy Manual. The Contracting Principles require, among other things, that CONTRACTOR be a fiscally responsible entity and treat its employees fairly. CONTRACTOR is also required to (1) comply with all applicable federal, state and local rules, regulations and laws; (2) maintain financial records, and make those records available upon request; (3) provide to the COUNTY copies of any financial audits that have been completed during the term of the contract; and (4) upon the COUNTY's request, provide the COUNTY reasonable access, through representatives of the CONTRACTOR, to facilities, financial and employee records that are related to the purpose of the contract, except where prohibited by federal or state laws, regulations or rules. Refer to:
https://www.sccgov.org/sites/scc/Documents/Type_I_or_Type_II_Contractors.pdf

6. THIRD PA

RTY BENEFICIARIES
This agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties.

7. MAINTENANCE OF SO FTWARE
If CONTRACTOR is provided with “remote access”, defined as the act of connecting to a COUNTY attached information technology system from a non -county attached system through a public network, CONTRACTOR will maintain and use its non -county system, hardware, and software in compliance with COUNTY standards and policies set by the COUNTY Information Services Department.

8. CONTRACT EXEC
UTION
Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “ELECTRONIC COPY OF A SIGNED CONTRACT” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format.

The term “ELECTRONICALLY SIGNED CONTRACT” means a contract that is executed by applying an electronic signature using technology approved by the COUNTY.

9. LIVING WAGE (If Applicable)
Unless otherwise exempted or prohibited by law or County policy, where applicable, CONTRACTORs that contract with the COUNTY to provide Direct Services developed pursuant to a formal Request for Proposals process, as defined in County of Santa Clara Ordinance Code Division B36 (“Division B36”) and Board Policy section 5.5.5.5 (“Living Wage Policy”), and their subcontractors, where the contract value is $100,000 or more (“Direct Services Contract”), must comply with Division B36 and the Living Wage Policy and compensate their employees in accordance with Division B36 and the Living Wage Policy.

Compliance and compensation for purposes of this provision includes, but is not limited to, components relating to fair compensation, earned sick leave, paid jury duty, fair workweek, worker retention, fair chance hiring, targeted hiring, local hiring, protection from retaliation, and labor peace. If CONTRACTOR and/or a subcontractor violate this provision, the Boar d of Supervisors or its designee may, at its sole discretion, take responsive actions including, but not limited to, the following:

a. Suspend, modify, or terminate the Direct Services Contract.

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City Council and Authorities ConcurrentJune 21, 2022

City Council and Authorities Concurrent
June 21, 2022