Agenda packet — City Council and Authorities Concurrent, August 30, 2022 (part 11 of 11)

RELIANCE
co nstruction
Ph: 650.347.9100
2-DEMOUTION EXCLUSIONS:
• Fence for security.
• Tree protection
~~[10&~@~
(C(Q) In) ~'lt lrlUI <Cit O (Q) In)
1080 Wentworth Street
Mountain View, CA 94043
CA License #1048237
DIR #1000063421
www.reliance-const.com
info @reliance-const.com
• Portable toilet for worksite.

Fax: 650.558.9300
• Any and all bonds , fees, engineering, survey/staking, testing, builders risk insurance. • Job specific OCIP insurance requirements (specifics can be negotiated prior to executing contract). • Testing, Export, or handling of contaminated soils.
• Removal of existing underground, electrical, water, gas utili ties. • Relocation or adjustment of existing or new utilitie s. • Concrete work of any kind or AC paving.
• Any other work not described under services to be provided . • Compaction test fees.
• Asbestos Removal
• Handling of any Hazardous Waste
• Demolition of struct ure by hand.

TFRM5 & CONDOJONS OF PROPOSAL:
l. VALIDITY OF COST: THIS PROPOSAL IS VALID FOR 60 DAYS PAST DATE SHOWN . REVISIONS MAY BE NEEDED DUE TO RISING MATERIAL/ LABOR COS TS/ OTHER FEES.

2. PAYMENT TERMS: RELIANCE NOW ACCEPTS CREDIT CARD PAYM ENTS. A CONVEN IENCE FEE DOES APPLY FOR PAYMENTS BY CREDIT CAR D. CUSTOMFR WIil BE C HARGED 3% OF THE JOB COST FOR CREDIT CARD CONVENIENCF FEF. PAYMENT MAY ALSO BE MAD E IN CASH. C HECK. WIRE TRANSFER FROM BANK ACCOUNT.

OR MONEY ORDER. PAYMENT IN FULL IS DUE UPON COMP LETION OF WORK jOR ··PHASE OF WORK'. IN PHASED PROJECTS). THIS APPLIES TO EACH LI NE ITEM OF ·scOP E OF WORK '' PER EACH PH ASE, AND AS LISTED ON PROPOSA L. COMP LETION BY RELIANCE IS DEFINED AS WHEN ALL WASTE HAS BEEN REMOVED FROM THE PREMISES, RELIANCE EQUIPMENT IS REMOVED. AND FINAL CLEAN UP IS DONE, PER EACH PHASE. PAYMENT IS NOT CONTINGENT ON C LEARANCE TEST RESULTS OR PROV IDING TAGS FOR DISPOSAL OF WASTE. LATE FEES APPLY FOR PAYMENTS NOT MADE ON TI ME, AS FOLLOWS : NON-PAYMEN T FOR UP TO 10 DAYS PAST COM PLETION DATE IS SUBJECT TO A $ 100 LATE FEE. NON-PAYMENT FOR UP TO 20 DAYS PAST COMP LETION DATE IS SUBJECTTO A $200 LATE FEE. IF NO PAYMEN T IS MADE FOR MOR E TH AN 30 DAYS, RELIANCE WILL TAKE LIEN ACTION AGA INST THE PRO PERTY WHERE JOB IS LOCA TED.

3. SITE STAGING & SITE SECURITY: FOR LARG E-SCA LE PROJECTS INVOLV ING OVER 5,000 SQUARE FEET OF MATERIAL REMOVAL . RELIANCE WILL REQU IRE THAT ADEQ UATE SPACE BE MAD E AVA ILABLE FOR STAGING EQUIPMENT, FOR DUMP TRUCK PICKUPS, AND/OR FOR PLACING A WASTE BIN ONSITE FOR DEBRIS DISPOSAL.

EXTRA CHARGES MAY APPLY FOR SITES WINO WASTE RECEPTACLE ACCESS. ON All JOBS. GC/OWNER IS RESPONSIBLE FOR SITE SECURITY (FENCING , LOCKS, AND PROTECTION OF SITE rTEMS). THIS INC LUDES BOARDING UP WINDOWS FOR SECURITY PURPOSES. RELIANCE DOES NOT BOARD UP WINDO WS FOR SECURITY A FTER REMOVA L, AS SECURING JOBSITES IS THE RESPONSIBILITY OF THE GC AND/O R THE BUILDING OWNE R.

4. MARKINGS AND DEMOLITION LAYOUT: MARK ING S AND/OR LAYOUT INDICATING All ABA TEMENT OR DEMOLITION LOCA TIONS Will BE DONE PRIOR TO THE WORK BY C LIENT, G ENERAL CO NTRAC TOR, OR OTHER ENTITY (SUB). IF RETURN MOB ILIZATIONS FOR REPEATED ABA TEMENT ARE REQUIRED, DUE TO INSUFFICIENT M ARKINGS IN AREAS THAT WERE PREVIOULSLY ABATED AND COM PLETED. THEN THE TIME AND MATERIAL COSTS FOR C REATING A NEW CON TAINMENT, AS WELL AS AD DITIONA L MOBI LIZATION AND DEMOB ILIZATION FEES OR REGUL ATORY (BAAQMD) CHARGES. WILL BE CHARGED TO THE CLIENT/ GC AS A C HAN GE ORD ER.

5. UTILlllES NECESSARY FOR PERFORMANCE OF WORK: UTI LITIES (POWER AND WATER) FOR THE WORK SHALL BE PROV IDED BY GENERAL CO NTRAC TOR AND/OR OWN ER. PROV ISION OF WATER INC LUDES: IDENTIFYING WATER SOURCE. SUPPLYING ALL WA TE R METERS. HOSES, CONNEC TORS, AND PLUMBING AS NEEDED TO SUPPLY RUNNI NG WATER TO THE IMMED IATE WORK /\ REI\. PROV ISION Of POW ER INC LUDES: SUPPLYING G ENERATORS. SPIDER BOXES. PIGTAILS, AND BALONE Y CA BLES AS NEEDED TO SUPPLY SUFFICIENT ELECTRICITY FOR THE NECESSARY ABATEMENT EQ UIPMENT AT THE IMMEDIATE WOR K AREA. FOR AN ADO/IIONAL C /-IARGt, RELIANCE Will SUPPLY POWER GENERATORS. SPIDER BO XES, AND/OR WATER TRAILERS. UPON REQUEST. CAPP ING. SAFE-OFF, AN D/OR SHUTOFF OF EXISTING UTILITIES FROM THE SOURCE IS NOT INCLUDED .

6. OWNER'S BELONGINGS : OW NER'S LOOSE ITEMS AND/ OR BELONGINGS WHICH ARE LEFT INSIDE AND/OR IN THE PATH OF THE WORK ZONE ARE SUSCEPTIBLE TO GET DAMAG ED, CONTAMINATED , OR LOST, OWNER 'S LOOSE BELONGING S AND FURNISHING S SHALL BE REMOVED PRIOR TO CON TAINMENT SET UP. OWNER MAY OPT FOR RELIANCE TO WRA P LARGE ITEMS IN PLAC E. IF SO. RELIANC E IS NOT TO BE HELD RESPONSIBLE FOR REPAIR OF DAMAG ED GOODS. OR REPLAC EMENT OF LOST/CO NTAMINATED GOODS CAUS ED BY THE WORK . MOV ING. HAULING, OR STORAGE OF C LIENT'S PERSONAL ITEMS Will NOT BE THE RESPONSIBILITY OF RELIANC E, UNLESS RELIANCE HAS BEEN SEPARATELY CO NTRACTED TO DO SO. ANY FIXED (MOUNTED) ITE MS IN PATH OF ABA TEMENT WILL BE WRAPPED/ SEALED BY RELIANCE , IF NOT REMOVED PRIOR BY OTHERS. REPLACEMENT OR RE-INSTALLATION OF ANY OF THE FIXED ITEMS REMOVED FROM THE PATH OF ABATEMENT IS NOT INCLUDED (NO REINSTAl l ATI ON OF HU~IG LIG HTS. CLOSET TRACKS, CHAN DELIERS, CEILING FANS, FIRE ALARMS, SMOK E DETECTORS, TRIMS, CROWN MOU LDINGS.

DOORS . WIND OW TREATMENTS. BATHROOM COMPONENTS, ETC).

7. CONTAINM ENT: RELIANC E Will CREATE A CONTA INMENT (PO LY BARRIER ENC LOSURE) AND ATTACH & SEAL PLASTIC WITH DUCT TAPE TO SEPARATE ANY HAZARDO US WORK FROM SURROUND ING AREAS IN ORDER TO CONTROL THE A IRFLOW. PROTECT BUILDING OCC UPA NTS. AND PREVENT ANY CROSS· CONTAM INATION. HEPA-FILTRATION SYSTEMS WILL BE INSTALLED FOR ANY ASBESTOS WORK. HARD TEMPORARY BARRIERS (PLYWOOD AND/OR STUD WA LLS, C HAIN Ll~IK FENCING) ARE NOT INCLUDED IN CO NTAINMENT CONS TRUCTION . IF REQUIRED, THESE WILL BE PROV IDED BY CLIENT, OWNER REPRESENTATIVE, OR GENERAL CONTRACTOR. FOR TSI (PIPE INSULATIO N) REMOV AL WORK. REMOVAL WILL BE IMPLEMENTED USING A GLOV EB AG SYSTEM, WHERE THE GLOVEBAG IS SEALED TO PIPE AN D I S EQUIPPED WITH A HEPA-VACU UM SYSTEM, RATHER THAN CONSTRUCTING A FULL CONTA INMENT. THIS PROCESS MAY NEED APPROV AL BY OWNER"S CONSULTANT PRIOR TO WORK.

8. RESTRICTED SITE ACC ESS: ACC ESS TO HAZARDO US MATERIAL REMOVA L A REAS WIL L BE RESTRICTED TO C ERTIFIED/TRAINED RELIANCE PERSONNEL AN D CERTIFIED CONSU LTANTS (IF ANY). IN THE EVENT ANY INDI VIDUAL ENTERS A HAZARD OUS CON TAINMENT. WITHOUT C ERTIFICATION. AND WITHOUT RELIANCE G IVING AP PROVA L. RELIANCE Will BE HELD HARM LESS FOR ANY CLAIMS OF EXPOSURE TO CON TAMINANTS BYTHE INDIVIDU AL.

9. DAMAGES ETC: REP AIRS FO R ANY WORK -RELATED DAM AG ES TO BUILDINGS WHIC H MAY OCC UR. THAT ARE BEYOND THE REASONABLE CONTROL OF RELIANCE CONS TRUCTION, ARE NOT INC LUDED. DUCT TAPE AND STAPLES ARE TO BE USED FOR CONSTRUCTING POLY CONTA INMENTS. D AMAG ES MAY OCCUR TO EXISTI NG

RELIANCE
co ns truction
Ph: 650.347.9100 E-mail: info @reliance-const.com Fax: 650.558.9300 Page J 2
«t Double O Engineering, Inc. ct
LICENSED GENERAL ENGINEERING CONTRACTOR/ CERTIFIED GREEN BUILOII\G PROFESSIONAL LJCENS E #8(>4693
541 Taylor Way Suite 5, San Carlos , CA 94070 • Phone (650) 558-8038 & FAX (650) 558-8039 PRELIMINARY Proposal for Jared Peters for work at
PRUNERIDGE A VE, SANT A CLARA, CA on 5/24/2022
This proposal is based on as-built drawings prepared by Sierra Prccast, undated.

DEMO SOUND WALL
• Includes demolition and removal of the existing sound wall along Prunreidge Ave. neas San Tomas Expressway . • Sound wall is constructed ofprecast concrete panels in hetween cast-in-place columns . • EXCLUDES protection of the existing sidewalk and other improvements. All care will be taken to prevent damage to any existing improvements. but as we will be hammering the removed concrete , there is no guarantees ether impfaid or explicit about protection of adjacent propertie s.
• Includes load, off haul, and disposal of approximately 20 loads of broken concrete to a recycling facility. • Includes load, off haul, and disposal of 2 loads of steel. • EXCLUDES any permits , fees or street / sidewalk closure costs. • Estimated length oftimc required to complete the demolition of the Sound Wall is one week ..

DEMO SOUND WALL. .... $47,980.00
Prices quoted arc valid for a period of thirty days from date of quotation.

This proposal is based on ONE mobilization. Additional mobilizations will require pricing adjustments.

EXCLUSIONS
• COST OF PLANS, UTILITY FEES, BONDS, JNSPECTIONS AND TESTING. • SURVEYING-LAYOUT AND STAKING OF ANY KIND.
• HAUL PERMITS .
• TRAf-FIC OR PEDESTRIAN CONTROL.
• WATERPROOFING, AND DEWATERING.
• PROVIDING WATER. POWER AND SANITARY FACILITIES AT SITE. • FOOTING OR GRADE BEAM EXCAVATION AND BACKFILL.
• FURNISHING OR INSTALLATION OF ANY DRAIN ROCK OR GRAV ELS OTH ER THAN AS SPECIFI CALLY STAT ED. • ANY LAl\1DSCAPE OR STORM DRAIN WORK.
• MOVING OR LOCATION OF EXISTING UTILITIES , CABLES AND TELEPHONE LINES AS NECESSARY . • ANY CONCRET WORK.
• ANY WORK IN THE PUBLIC RIGHT-OF-WAY .

PLEASE FIND TIME AND MATERIAL RATES PLUS ADDITIONAL EXCLUSIONS ATTACHh""'D AS PART OF THIS PROPOSAL.
-Page I of4-
Reuben Borg Fence
Fences • Decks • Retaining Walls • Repairs
Redwood • Ornamental Iron • Chain Link • Aluminum
Date: May 13th, 2022
Name: Pruneridge Ave Fence - Jared Peters
Home Improvement
Contract
2415 San Ramon Valley Boulevard, Suite 4205
San Ramon, Ca 94583
888-851-8888 / Fax 925-272-0824
WWW.REUBENBORGFENCE.COM

KINDLY SUBMIT CONTRACTS
TO: [email protected]
Lie. # 746116
Location: 2647 Gamblin Drive
City: Santa Clara Zip: 95051
Special Order: [xl Demolition/ Redwood Fence
Noto s: Yefri to Layout
Phone: (C) 408-205-4007 Email : [email protected]
A Install approx . 898' of 8' tall lxS thick con-common redwood board on board style fence picture fram ed in new lxl trim . Fence includes 24" retaining wall with 2x12 doug fir pressure treated boards secured on back of post . New 4x6 doug fir pressure treated post set in 3' x 12" diamete r concrete footing with base of gravel fo r drainage . Post to have Rizerbella Protection sys t em to prevent rotting with RBF 20 year warranty againts rot. New 2x6 top and bottom rails secured with hot dipped galvanized nails. Set post at end of dividing fence for each property . On post that end where old footings for wall are, RBF will weld vertical flat bar to crea t e a post base bracket for post. Old footings to remain. Concrete to be wet set and not dry set.

A2 Upgrade fence boards and rails to con heart rough redwood. 8 Demo and dispose opprox. 898' of 6' tall , 4" thick precast concret e wall and pillars . Concrete wall divided in 10' to 16' panels that are been held by grooved concrete pillars attached to concret e foot ings t hrough welded plate connection. Cut flush to ground level and leave footings.

Vegetation and irrigation a long concr ete wall may get damaged during demolition , RBF is not responsible for this. (48) 16' panels, (2) 10' . (2) 9' panels and (1) 12'6 " panel.

Street lane close to sidewalk to be closed and coned with proper saf ety/traffi c sinage during construction hours .

C Sealer and Stain
Seal and stain both sides of new fence with petroleum based seal/stain . Stain and Seal exper t s product . (7) different colors to choose from. Final color TBD.

PAYMENT IS DUE UPON SUBSTANTIAL COMPLETION OF WORK , UNLESS OTHERWISE NOTED.

SPECIAL ORDERS REQUIRE PREPAYMENT OF ALL MATERIALS PRIOR TO ORDERING.

ANY CONTRACT EXCEEDING $4,500 REQUIRES MANAGEMENT APPROVAL.

VALID FOR 30 DAYS FROM DATE OF ESTIMATE .

ACCEPTED BY:

Custom er's s ignature acknowl edg &s and acc epts General Term s and Condition s 3nd 3- Day Right to cancel on reverse side Customer's Initials~
A $94 ,290.00
A2 $8,980 .00
8 $76 ,330 .00
C $9,879 .00
l I
TOTAL
Circl e & Initia l selected opt ions ,
$1,000 MINIMUM CHARGE
Gas Meter: lJoK ~USA
Date
Reuben Borg Fence (RBF) Sales Consultant : _Y_e_f_r_i_M_o_ld_o_n_o_d_o ____________ _ Mobile: 925-786-6348 Approximate Start Date: Approximate Completion Date:

Contractor agrees to substantially commence the work on or about the approximate start date or upon reasonable access to the jobs site being provided lo contractor by customer, but in no event later than 20 days; failure lo do so, however shall not be grounds for terminating the contract.

CONTRACTOR SHALL SUBSTANTIALLY COMPLETE THE WORK ON OR ABOUT THE APPROXIMATE COMPLETION DATE.

Som e cities require a permit on fences abov e 6'. RBF is not respon sible ror height of fence if perm it is required, but nol oblained.

Owner or tenant has the right to requir e a performance and payment bond .

Customer Initials :

QUOTATION
Custom Fencing • Decking • Retaining Walls
RESIDENTIAL • COMMERCIAL \1112
ST. Lie. No. 1021906 Tel (408) 674-7207
609 Serenade Way, San Jose. CA. 95111
CATE 0
p11011ouLTO: J~ red
Zlol\ 1 G c::t m t>\1 Yl d r. , SCA OTC\
HOME PHONE4 BUS PHON!c (_ \a Y-ct
Job
Site >
Addr

IF OIFFERENT FROM ABOVE
LABOR and MATERIALS
We propose to furnish O MATERIALS ONLY > as per diagram

D REPAIR ORDER

REFERRED BY
DIR£CTIONS TO JOB SIT£

WARRANTY
TYPE OF TERR ... IN
f\~+

FENCE LINE MARKED
yes
QUOTl!NO.

PRESSUE TREATED PRODUCTS ONLY

WARRANTED FOR ROT & DECAY

SPEC EQUIP NECE&S ACCESS TO JOB
HEIGHT Number Oucl;n
asnd > GENERAL DESCRIPTION OF PRODUCT PURCHASED tyle 6f+ ~ATES I JOB TOTAL$
DEPOSIT $

BALANCES

REVISION IF NECESSARY
$
$
s
' Terms of Payment: PAYMENT IN FULL
1---- -------------- -------- ---- --....._;' UPON COMPLETION OF CONSTRUCTION

SILVESTRE & SON FENCING
• ALL MATERIAL REDWOOD CONSTRUCTION
GRADE EXCEPT AS OTHERWISE NOTED.
~sfy\e :
f9uord DYi Buorrl
CUSTOMER•s APPROVAL
ESTIMATOR 'S SIGNATURE .,ma ri n a

COMPANY'S ACCEPTANCE

THIS PROPOSAL EXPIRES ON
DATE WORK TO COMMENCE ____ _ _
DATE WORK TO BE COMPLETED ____ _
ACCEPTANCE OF PROPOSAL ANO CONTRACT: The
above prices, specifications and conditions are satis
factory and are hereby accepted. You are authorized
to do the work as specified. Payment will be made
UPON COMPLIITION.

DATE
OATE

ALL POSTS SET IN CONCRETE
2 FEET EXCEPT AS OTHER WISE NOTED.
~00 f+
,----------, it0\ ,ooo
\--t o rn e ~ : ---:::-
NEIQHaOll'S ACCUTANC•

1. 2.

3. 4.

DUE TO THE ESCALATING
COSTS OF MAT£RIALS
1f:?£,20 ex-tY-a
-PbY Zxl-1 on
m,-c\ale

TELEPHONE
An work will be performed in accordance wilh standJrd pr~e . Property lines must be marked by Purchaser and Seller usumea NO RESPONSIBILITY tor ioc;aUon of property llrnta, or any City or Countv ordlnancn rGgatdlng heights , and/or set bacl<s .

Failure 10 pay as a;r- wlll void all Guwantna and/or Warranties and 1urther, s.ller sliall have lhe righl to diamanlle and ramove from Purchaaar' a property wilhOut noliea , all fllndng lnalllflad by vh1vo of thlc, ordor. Purc;.h ... , ahall fM'Y &etl•r tf"I full unlff• otherwloe providod In wrlting, 1 1te% shall bo charged on dtlinquent aceou,,ts. Should fencing be removed lot tack of paymant, then all prior paymeinta made by th9 C1,,,11&tomer ehall be forfefted and appl'-d toward Uauk:t•t. dam~•· Sub91ances that will require Jeckhamrnerlng, Blasllng , Orllllng or 9")' Olher unique wndltloo unknown 1G the SeUer involvin_g extra labor coala will result in additional charQe•_ ~~ fr_om this agreement. We are NOT RESPONSIBLE for any type of damllga to plpea, alaCfflCII, wiring, con· crete or ahale. Wo are •leo not te9POO!Mblo tor ony damage lO troo~, ~' planta or any on.1- mals of any kind.
1s lC ls1 FENCE RENTAL QUOTE

SECURITY CONTRACTOR SERVICES
Large Enough To Serve
Small Enough To Care
170 N. 28th Street , San Jose, Ca. 95116
PHONE 408-295-8556 x311
COMPANY: Jared Peters
ATTN: Jared Peters
PHONE: 408-205-4007
EMAIL: [email protected]
FAX: FAX 408-288-5528
[email protected] JOB NAME: Pruneridge Sound Wall Removal JOB/PO NO:

DATE OF QUOTE LEASE TERMS PAYMENT TERMS
7/6/22 1- 3 MONTHS C.O.D
EST. QUANTITY DESCRIPTION
900 LF 6.S'H X 12.S'L TEMP FENCE PANELS W/BLOCKS & CLAMPS 1 EA DELIVERY/PICK UP FEE

NON-PREVAILING WAGE RATES
PRICE INCLUDES DELIVERY, SET UP, 1- 3 MOS LEASE,

TEAR DOWN, AND REMOVAL
This is a price quote based on the information you have provided. Unless otherwise specified it includes delivery , installation, rental for the term specified, and removal. Labor rates are $185 per hour. Actual charges may vary based on total amount installed and services provided Site must be "fe nce ready" and not require digging, grading, or preparation on the part of our crew or an additional charge will apply. COD customers are required to keep a valid Visa or MasterCard on file during life of lease. SCS reserves the right to charge customer at start of lease and time of lease renewal. lnvoice able Terms 0 net/30 1% 15 days available with succesful completion of SCS Credit Apphcat,on process.

SCS does not accept Retention Clauses. Client is responsible for paying SCS in full regardless of whether Primary has paid Client in full.

Quote valid for 30 days from "Date of Quote".

X
Signature of Project manager or Authorized signer Please print name Date Titl e

SALESPERSON

UNIT PRICE LINE TOTAL
$2.10 $1,890.00
$100.00 $100.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

SUBTOTAL
$1,990.00
EST TAX 9.38%
TOTAL
$1,990.00
• Rel/able
HANSON & FITCH O Onslte Services 0
T"~t: r.~r, 5 !t :.,-: .. _.. . ~'..

II II Ill I lll~IIIIIIIIIIIIIHHIIIIIIIIMI Ill
(I)
.µ
•ri
Cl]
.Q
~
BRANCH 262
3 458 ENTERPRISE AVE
HAYWARD CA 94545 - 32 1 9
341-208-7339

PETERS, J ARED
2647 GAMBLIN DR
SANTA CLARA CA 95051-6505
Office: 408 - 205 - 4007 Job:

PETERS, JARED
2 647 GAMBLIN DR
SANTA CLARA CA 95051-6505
RENTAL ITEMS :
___9.!:.Y Equipment Des crintion
408 - 205 - 4007
Minimum
75 375/0525 FENCE MODULAR 12 ' L X 6 ' H TEMPORARY PAN 7 . 50 SALES/MISCELLANEOUS I TEMS :
--~Q_t~v I tern
900 FENCE COVER
1 DELIVERY CHARGE
1 PICKUP CHARGE
COMMENTS/NOTES:

CONTACT: J ARED PETERS
CELL# : 408 - 2 05 - 40 07
[ FENCE COVER/ ZNDUS]

RENTAL QUOTE
Customer#
Quote Date
Estimated Out
Estimated In
UR Job Loe
UR Job#
Cust omer Job
P.O. #
Ordered By
Written By
Salesperson
# 208052721
ID :
5511093
06/30/22
09/06/22 05 : 00 PM
02/16/23 05 : 00 PM
2647 GAMBLIN DR , SAN
1 JARED PETERS

DEVIN DIEHL

HOUSE ACCOUNT
This is not an invoice
Please do not pay from this document
Day
7 . 50
Price
3 . 000
82 . 50 0
82 . 500
Week 4 Week
7 . 50 7 . 50
Rental Subtotal :

Un it of Measure
EACH
EACH
EACH
Sales / Misc Subtotal :

Agreeme n t Subtotal :

Tax :

Estimated Total :

Estimated Amt .
3 , 375 . 00
3 , 375 . 00
Extended Amt .
2 , 700 . 00
82 . 50
82 . 50
2 , 865 . 00
6 , 240 . 00
561 . 88
6 , 801.88
This propo,:tl 111:11· hr 11ithdr:11111 if 1111I ac,·rpted II ithin 30 dai·•. Thr "''°' r rrfrrrnced Rrnlal Prutt'<'.tion Plan. em ironmrnt•I. and rn , chnr~r• an• r1timatr1 and :m 1uhjl'r! to rh:111~r.

NOTICE: This is not a rental agreement. The rental of equipment and any items listed above is subject to availab ility and subject to the terms and cond itions of the Rental and Service Agre ement, which are available at https:/lwww.unit edrental s.com/legal/r ental- service-t erms-US and which are incorporated herein by reference. A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST.

Page : 1

1 SV GROUP INC
CSLB #970115 A, B, C-21, C-22, HAZ
DOSH Registration #1181

(408) 218-0993
155 East Main Ave, Suite 110, Morgan Hill, CA 95037
svgroup.com

Proposal #4884.2
Date: August 10, 2022
Total Pages: 2 Bill To: Jared Peters
2647 Gamblin Dr, Santa Clara
[email protected]
408-205-4007

Project: Sound Wall Demolition

COURSE & SCOPE

DEMOLITION:

SVG proposes to furnish labor and material to complete the following:

1. Remove and dispose of 52 sound wall panels, including columns. Footing removal is not included in this price.

EXCLUSIONS:

1. City or County permit fees and/ or submittals. Relocation and or new Construction of any utility services.

2. Removal and or disposal of any hazardous materials.

3. Assumed ACM materials; chiller systems; Hazmat Decon; cutting and capping of utilities; hidden / inaccessible / mis-identified &/or quantified hazardous materials; Disposal costs for any PCB caulking/contaminated concrete &/or PCB paint; PCB transformers; any items scheduled to be saved and/or salvaged; site fencing; temp. facilities/restrooms; hazardous soils remediation; water & power accessibility at site (to be provided by owner or GC); LBP/LCP abatement; Final air clearances by a 3rd party IH.

4. Any decontamination of any equipment and or building components; removal or disposal of any chemicals to be done by others.

5. Disposal of any concrete containing welded wire.

6. Mass Excavation; Shoring; Drilling; Grading; Backfill and Compaction.

7. Multiple phases or mobilizations; Weekend work; Night work; Payment and performance bond costs.

TOTAL PROPOSAL AMOUNT: $41,518.00

Jared,

Thank you for providing us with an opportunity to bid on your upcoming project. SVG is pleased to submit our Lump Sum Proposal based on the following scope of work. We look forward to making this a safe and successful project for both parties.

This Proposal is deemed withdrawn if not accepted in writing within (30) thirty days. Please contact us with any questions.

ENGINEER/NC

ENVIRONMENTAL

SPECIALTY CONTRACT/NC

2 SV GROUP INC
CSLB #970115 A, B, C-21, C-22, HAZ
DOSH Registration #1181

(408) 218-0993
155 East Main Ave, Suite 110, Morgan Hill, CA 95037
svgroup.com

NOTES:

1. Stated price contingent on above quantity and scope with no obstructions or delays.

2. Stated price includes documented disposal of all debris associated with demolition.

3. Stated price assumes ample water is onsite at no cost to SVG.

4. SVG will obtain AQMD J# prior to commencement of demolition.

5. SVG will utilize wet methods during all concrete cutting and demolition activities.

6. SVG will provide traffic control throughout the duration of our scope.

7. SVG claims all salvage rights.

8. Job duration: (5) working days.

9. Working hours: 7:00am to 4:00pm

10. This bid will expire in 30 days.

Sincerely,

Mike Ruff
Senior Estimator

SV GROUP INC
155 East Main Ave, Suite 110
Morgan Hill, CA 95037
[email protected]
Cell: (408) 318-0701

ENGINEER/NC

ENVIRONMENTAL

SPECIALTY CONTRACT/NC

QUOTATION
Custom Fencing • Decking • Retaining Walls
12 RESIDENTIAL • COMMERCIAL
ST. Lie. No. 1021906 Tel (408) 674-7207 609 Serenade Way, San Jose , CA, 95111

REFERRED BY
QUOTE NO.

PROPOSAL To: J~ red DIRECTIONS TO JOB SITE
WARRANTY 2.lol\ 1 G ~ m tJ\ i YI d r. , SCA r,T"Q
HOME PHONH BUS PHONE c ta r ct

PRESSUE TREATED PRODUC TS ON LY

WARRANTED FOR ROT & DECA Y
Job
Site >
Add r

IF DIFF ERE'-T FROM ABOV E
LABOR and MATER IA LS
We propose to furnish O MATERIALS ON LY > as per diagram 0 REPAIR ORDER
TY PE OF TERRAIN OBSTRUC~T~IO=-N~S~--+- - - R=-EM~ O~ VA~L=-B=-Y-'---- --1 f\~+ SPEC EQU IP NECESS ACCESS TO JOB

FENCE LINE MARKED
yes

CUST AVAIL EST R AVAIL
HEIGHT Design
and
Style GENERAL DESCRIPT ION OF PROD UCT PURCHASED
Sf+
Number
of
GATES
, JOB TOTA L $
DEPOSIT $
BALANCE $

REVISION IF NECESSARY
$
$
$
Terms ol Paymenl: PAYMENT IN F ULL
t-------- - --------------- ----------' UPON COMPLETION OF CONSTRUCTION

SILVE STRE & SON FEN CI NG
• ALL MATERIA L REDWOOD CONSTRUCT ION
GRADE EXCEPT AS OTHERWISE NOT ED.
~ s-ty\e ·
Bua rd o Y1 e>u o rd
~ As pev- our +e\ephone
conveY~ -h'on OuD1e , s

ALL POSTS SET IN CONCRETE
2 FEET EXCEPT AS OTHER WISE NOTED .
400 -f+
,---- ------, ~6\ ,ooo
-1f36Zo e~-tYa
-PbY- zx l4 on
m i'c\ct le
sti\\ v~ \ ic\ -r-oY- ~Y"o'°t\-ter
30~~lj S ~ f ~e\- C8 \OL\ \-202-2
-t w\\ \ '< e \ U on <Sc\') edu l,V\
CUS TOMER 'S APPRO VA L DATE NEIQHBOl"8 ACCEPTANCE TELEPHONE

1. ES TIMATOR'S SIGNATUR E -1Yl a ri n a O ~ \ 0 \.\ , To_---'--=i :....JA"""TE'-+-=-! _: - ---- - - --- ------ - ---; 4 .

COMPAN Y'S ACCEPTANCE
DATE WORK TO COMMENCE ____ _ _
DATE WORK TO BE COMPLETED ____ _
ACCEPTANCE OF PROPOSAL AND CONTRACT : The
above prices , specifications and conditions are satis factory and are hereby accepted . You are authorized
to do the work as specified . Payment will be made
UPON COMPLE.TION .

DATE

DUE TO THE ESCALATING

COSTS OF MATERIA LS
All work will be performed in accordance with standard practices . Property lines must be marl<ed by Purchase r and Seller assumes NO RESPONSIBILITY for locaUon of property lines, or any City or County ordinances regarding helghls , and/or set bacl<a .

Failure to pay as agreed wlll vo4d all Guarantees and/or Warranties and further, Seller shall have the right to dismanlle and remove from Purchaser 's property without notice, all fencing Installed by vlrtuo o f this orde r. Purche ae, shall pay Setler •n fuU unleos othorw lae provided In writing . 1 112% shall be charged on delinqu.ant accounts. Shou ld fencing be removed for lack of payment, then all prio r payment s mado by the Custom er ahan be forf eltod and applied toward Uqukiat• damag••· Substances tl'lal will require Jacl<hamme~ng. Blasting , Orllllng or any otl'ler unique c:ondiUon unknown to the Seller involving e•lra labor costs will result in additional charges apart flom this agreemen t. We are NOT RESPONSIBLE for any type of damage lo pipes, electrtcal, wiring, con· c ,ot• or ohaJ• . Wo are •lao not ro•pono lbht tor any demogo lo troo~, ohn1ba 1 plonto o r a:oy •nf· mal3 01 any kind.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-839 Agenda Date: 8/30/2022

REPORT TO COUNCIL

SUBJECT
Action on Written Petition Regarding Street Tree Canopy Advocacy

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Per Council Policy 030 - Adding an Item on the Agenda, any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. The written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal, legal or policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty days, unless otherwise directed by the City Council.

The City Clerk’s Office received three Written Petitions (Attachment 1) submitted by Craig Larsen, Charlotte Bobek, and Terri Peters requesting to place an agenda item on a future Council meeting to discuss the following:

Santa Clara Tree Canopy Advocacy:

1. Tree Advocacy: protect existing tree canopy

2. 2020 Risk Mitigation Report

3. Tree Advocacy Proposal
The Written Petitions were discussed at the June 7, 2022 City Council meeting under Agenda Item 12 (RTC #22-776), and Council approved a motion to place the discussion of the Tree Canopy Advocacy on the agenda of a future meeting. In accordance with Council Policy 030 noted above, this item is now being brought forward for Council consideration and action.

DISCUSSION
The Department of Public Works (DPW) maintains approximately 12,000 street trees in front of residential properties and 3,000 trees within medians and at various City properties. Maintenance includes trimming, planting, and removal of City trees when necessary due to failure, decay, or repeated property damage. The City has always taken great pride in maintaining and preserving Santa Clara’s urban forest with the goal of educating the public, preserving existing assets, and planting new trees where needed. The City hosts an Annual Arbor Day/Earth Day Event where school children are educated on the importance of protecting our environment and the important part City of Santa Clara Printed on 8/24/2022Page 1 of 4
powered by Legistar™
22-839 Agenda Date: 8/30/2022
trees play in that effort. Over the years the City has been recognized for its robust tree program through the following awards:
· 2022 Tree City USA Recognition Award (35th consecutive year) · 2022 Tree City USA Growth Award (22nd time receiving award) The City has also implemented various efforts to help improve the tree program with a focus of enhancing maintenance, preserving existing trees and planting new ones. These efforts include:
· Modifying pruning programs in 2020 to implement grid pruning to assure trees were receiving regular trimming. The City is divided into distinct areas and each year all the trees in various planned areas are pruned and inspected. This process helps achieve the goal of pruning each City street tree at least once every seven to eight years. · Participating in the Santa Clara Valley Urban Forestry Alliance to support collaborative urban forestry
· Revising the City’s Tree Ordinance in November 2021 through a multi-departmental public effort, which implemented new measures to preserve private trees, plant new trees, establish tree replacement ratios, and require tree protection plans during construction of development projects.
· Planting 427 trees in FY 2021/22
2020 Risk Mitigation Assessment
During May and June of 2020, DPW responded to over 50 emergency tree calls involving Modesto Ash trees, which was substantially more than normal. These incidents included major limbs and or entire trees falling down with some incidents causing damage to cars, homes and property. The approximate age of most Modesto Ash trees in Santa Clara is between 60-70 years. The Modesto Ash is a large tree and is not an ideal street tree in Santa Clara because of its size and limited room for growth. The majority of these trees were planted in the 1950’s and 1960’s. However, the City discontinued this type of tree as a street tree option because of soil conditions, issues with irrigation and limited room for root growth. Over the years Modesto Ash trees have been removed due to failure, decay, and root rot and many of the existing trees are reaching the end of their life. Given the high volume of emergency calls related to Modesto Ash trees in the City during 2020, DPW sought assistance from outside tree professionals to evaluate the Modesto Ash trees and provide recommendations to minimize the potential risk to property and the public.

Plan-It Geo LLC (Plan-It) was hired through a competitive process to perform a ground-level tree risk assessment to inspect, evaluate and assign risk ratings to help staff prioritize maintenance needs for the Modesto Ash trees. Plan-It was selected based on their experience performing similar risk assessments, understanding of the data the City was seeking to collect, and cost. The assessment included performing a site visit to each Modesto Ash tree and analyzing it in accordance with International Society of Arboriculture (ISA) principles and best practices. The results of the assessment were documented, and recommendations were made based on the health of the tree.

The results indicated that the majority of the approximately 1200 Modesto Ash trees assessed were not in “good” condition based on the ISA evaluation standards. The results identified approximately:
· Only 3 percent of the trees were considered in “good” condition · 82 percent of the trees exhibited some measure of crown dieback · 92 percent of the trees were noted as having poor structure · 96 percent of the trees exhibited some level of cavity decay City of Santa Clara Printed on 8/24/2022Page 2 of 4
powered by Legistar™
22-839 Agenda Date: 8/30/2022
· 14 percent of the trees were identified for removal due to risk of failure · 20 percent of the trees were identified for further evaluation from up in the canopy · 63 percent of the trees required pruning (Some required further evaluation as well) On February 23, 2021 the Council approved amendments for the City’s tree service agreements to increase funding to move forward with the initial phases of the Modesto Ash risk mitigation measures.

Additional funding was approved as a Budget Amendment in the form of a new Capital Improvement Project through the FY 2021/22 & 2022/23 operating budget process to continue implementing the risk mitigation measures identified in the Plan-It assessment.

Additional Developments After Risk Mitigation Assessment In several instances, the tree contractor noticed significant defects in the canopy of trees that were designated for trimming and recommended removal due to risk of failure. DPW’s Arborist, who has a Tree Risk Assessment Certificate, was contacted to evaluate the trees in question. Some of the trees were able to be saved by removing isolated branches with cavities in connection to other branches or deadwood and reducing the canopy. However, some of the trees assigned for trimming were deemed to be unsafe and removed at the direction of the DPW Arborist after consulting with the homeowners.

Based on subsequent evaluations, there is the potential for more Modesto Ash trees to be removed over the next two-year period.

Outreach to the Public
DPW has performed extensive outreach to the public regarding Modesto Ash tree removals and to encourage homeowners to plant new trees in front of their homes. Prior to the scheduled (non- emergency) removal of any Modesto Ash tree, homeowners were sent a letter advising them that their tree would be removed and to contact DPW with questions. The trees were posted for removal seven days in advance to give the public the opportunity to call with questions. DPW also notified the community of Modesto Ash tree removals in the June 7, 2021 edition of City Hall News and the August 2021 Sustainability Newsletter.

In addition, DPW has promoted the City’s free tree planting services to the public. Information on requesting a new City tree is published on a dedicated webpage (SantaClaraCA.gov/Trees <https://www.santaclaraca.gov/our-city/departments-g-z/public-works/maintenance-operations/city- trees>). In May 2021, staff mailed 191 letters to property owners informing them of the benefits of trees and availability of free tree planting services in response to a request from a concerned resident. Articles promoting tree planting were published the August 2021 and April 2022 Sustainability Newsletters and the Fall 2021 edition of Inside Santa Clara.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no fiscal impact associated with this report.

City of Santa Clara Printed on 8/24/2022Page 3 of 4
powered by Legistar™
22-839 Agenda Date: 8/30/2022

COORDINATION
This report was coordinated between the City Attorney’s Office and the City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

ALTERNATIVES

1. Note and file this staff report

2. Any other direction provided by Council.

RECOMMENDATION
Alternative 1: Note and file this staff report.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Written Petitions
City of Santa Clara Printed on 8/24/2022Page 4 of 4
powered by Legistar™
i11·1 O: I I
City.of.

Santa Clara
tho. Co~terof Whan, Po••Jble

CITY COUNCIL WRITTEN PETITION
Please provide the it)forroaflon reque:rt~d bEilow. When complete, please sut;imit to thi:3 City Clerk'$ Offias,. Hfoo W~rburton Aveitiu~, &atrta Clam, CA 95050.

Date: f\/'8'f '2 r;, '"lo"L?-,
I. C.RA \ 6 ~SEN . c1m hereby requesting to be placecl on th~ Santa C.!am CJty Council Agenda for the ft>lloWfng purpose:

I 1,1nderstanci that it Is important that I attend the meeting in the event there are any questions the Council Wishes to ask me. ·
Signed:~•
NAME:~ ~
ADDRESS: '1..7\lf- ~~LB Y A \JE
Street
~A c.~ O\S~~-:1
City Zip.Code
TELEPHONE:*, ____ (,.'-i.,_c_e._~~t:)-~_f,_-_\_'L_4_b __ ' · Optional ·
*NOTE: This is a public document. If your telephone number is unlisted or if you do riot want it to be public, pleE!Se provide an alternate number where yql.i can be reacheo.

S:\Ci(yOlerk\FORMS AND INFORMATION FOR S1'Aff USE:\Written PellUollforJll • 2010.doc , .. , .. •. C'_,1,f~.t.
r· -
City of
Santa Clara
2022 i)1J' 26 Pi·I 5: 34
Tho ConlerofWhors Posslblo

CITY COUNCIL WRITTEN PETITION
Please provide the information requested below. When complete, please submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050. May 16, 2022 Date: _________ _
Charlotte Bobek I, __________________ , am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

Santa Clara Tree Canopy Advocacy:

1. Tree advocacy: protect existing tree canopy
2 2020 Risk Mitigation Report

3. Tree Advocacy Proposal
I understand that it is important that I attend the meeting in the event there are any questions the Council wishes to ask me.

Signed:

NAME: _Cj~~C&-~.--18-~ls~o\J=-t---'-~--
ADDRESS : ______________ _
Santa Clara
City
Street
95050
Zip Code
TELEPHONE:* 408-525-6265
---------- - ----0 pt ion a I
DATE: ___ 0_5_.1_6_.2_2 __________ _
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.

S:\CityClerk\FORMS AND INFORMATION FOR STAFF USE\Written Petition Form - 2016.doc City of
Santa Clara
ThoConterofWhors Posslblo

CITY COUNCIL WRITTEN PETITION
l-:;-i • • - . '.' . ,- \ f"l i'_-;,:,
'
2022 JU: l - I ~fri 8: 23
Please provide the information requested below. When complete, please submit to the City Clerk's . 27 Office, 1500 Warburton Avenue, Santa Clara, CA 95050. May ~-&, 2022 Date: ________ _ I, Terri Peters am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

Santa Clara Tree Canopy Advocacy :
1 . Tree advocacy: protect existing tree canopy
2 2020 Risk Mitigation Report

3. Tree Advocacy Proposal
I understand that it is important that I attend the meeting in the event there are any questions the Council wishes to ask me.

Signed: T e-rrl/ Pefe-rv-
NAME: ___ Te_r_ri_P_e_te_rs ___________ _
ADDRESS: 3076 Carleton Place
Street
Santa Clara 95051
City Zip Code
TELEPHONE:* __ 6_5_o_-7_7_1-_6_73_o _______ _
Optional
DATE: ____ M_a_y_2_7_, 2_0_2_2 _________ _
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.

S:\CltyCler1<\FORMS AND INFORMATION FOR STAFF USE\Written Petition Form - 2016.doc City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-858 Agenda Date: 8/30/2022

REPORT TO COUNCIL

SUBJECT
Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss the Possibility of a Ballot Measure to Change the Chief of Police and City Clerk Position from Elected to Appointed

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public or Council may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.

DISCUSSION
The City Clerk’s Office received a Council Written Request on June 24, 2022 requesting to place an agenda item at a future council meeting to Discuss the Possibility of a Ballot Measure to Change the Chief of Police and City Clerk positions from Elected to Appointed (Attachment 2).

In the request, Vice Mayor Jain states:

Santa Clara is the only city in the State of California with an elected Chief of Police.

Also is seems that only 28% of California cities have elected City Clerks which means 2.5 times as many cities have non-elected clerks than elected clerks.

State Law says that a person needs to be a resident of the City of Santa Clara in order to run for the office of Chief of Police. I imagine that when the provision was put in our Charter for an elected Chief of Police, most of the police officers lived in the City. Currently there are only 12 sworn officers (including the Chief) out of a force of 153 sworn who live in the City.

The ranks of officers currently living in the City are as follows:

Police Chief - 1
Police Captain - 1
Police Lieutenant - 2
Police Sergeant - 1
City of Santa Clara Printed on 8/24/2022Page 1 of 3
powered by Legistar™
22-858 Agenda Date: 8/30/2022
Police Officer - 7
This seems to me to be a very limited pool to draw from and, when considering management experience, the pool shrinks even further.

I believe that Santa Clara should be able to recruit from the best police forces in the Nation for our Police Chief just like all the other cities in California do.

The Santa Clara County Sherriff has had numerous complaints and yet she kept getting re-elected.

Eventually, the entire board of Supervisors voted unanimously that they had lost confidence in her and she is retiring. This shows that the power of incumbency and that name recognition can keep someone in office who probably should not be there. I explain this because the residents of Santa Clara often claim that having an elected Chief of Police makes them more accountable to the residents.

The current City Clerk position is part-time and this person handles only election related matters while the bulk of the traditional City Clerk duties (like meeting agendas and packets, meeting minutes, meeting voting, are handled by a professional Assistant City Clerk who is fulltime and is supported by a number of staff members. It makes little sense to me for the City Clerk to be someone who ran for office and is thus a political person who had to raise money and get endorsements. There are no requirements for experience or training before being elected to the position. There are also no requirements as to how many hours the City Clerk works, nor office hours held nor meeting attendance. There is essentially no accountability to anyone except to the voters every 4 years or via recall and I believe the bar for recall is extremely high. Clearly a super-majority of cities in California have chosen to make this position appointed/hired rather than elected and I believe for good reason.

I would like to have a discussion about the possibility of a ballot measure to change the Chief of Police and City Clerk positions from elected to appointed.

FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to Council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .

ALTERNATIVES

1. Set a future Council meeting date to take action on the Written Petition received.

City of Santa Clara Printed on 8/24/2022Page 2 of 3
powered by Legistar™
22-858 Agenda Date: 8/30/2022

2. Take no action.

3. Any other City Council Action, as determined by the City Council.

RECOMMENDATION
Staff makes no recommendation.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Policy and Procedure 030 - Adding an Item on the Agenda

2. Council Written Request submitted by Vice Mayor Jain dated June 24, 2022 City of Santa Clara Printed on 8/24/2022Page 3 of 3
powered by Legistar™
RESOLUTION NO. 20-8895

A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND
COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM

REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council
Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from members of the City Council.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Resolution No. 20-8809 is hereby rescinded in its entirety.

2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.

II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17

3. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES : COUNCILORS :

ABSENT : COUNCILORS :

ABSTAINED : COUNCILORS :

Attachments incorporated by reference :

Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None

ORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PURPOSE
POLICY

ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.

Members of the City Council :

The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.

Referral from a Council Committee:

Council Committees may submit a written request to the City Manager 's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.

Items Referred During a Council Meeting:

By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare , status updates will be provided to the City Council every sixty (60) days as an informational memo.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PROCEDURE

FOR WRITTEN

PETITIONS

ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:

Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under. the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received . After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action . Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.

1. All requests to address the City Council shall be submitted in writing .

Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office , City Clerk's Office, and the Mayor and Council Offices . Alternatively, an email may be submitted to clerk@santaclaraca .gov.

2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager .

3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Cente r of What's Possible

PROCEDURE

FOR WRITTEN

REQUESTS

FROM CITY

COUNCIL

ADDING AN ITEM ON THE AGENDA

1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda .

2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager .

Attachments : Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter o f Wh at's Possible

COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.

CONTACT INFORMATION
Requesting Member of City Council ___________________ _ Contact E-mail
----------------------------
Contact Phone _ ____ _________ _ _______ _ ____ _
Today's Date ____________________________ _

WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda :

Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895

COUNCIL ITEM REQUEST FORM
City of
Santa Clara
The Cente r of Wh nt 's Poss ible

RECEIVED
JUN 2 4 2022
City Clerk's Office
City of Santa Clara
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda foraction.

CONTACT INFORMATION
Requesting Member of City Council : Suds Jain
Contact E-mail_ [email protected]_
Contact Phone 408-499-2955 _______ _
Today's Date_G/24/2022

WRITTEN REQUEST
I, Suds Jain _______ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:

Santa Clara is the ONLY city in the State of California with an elected Chief of Police. Also it seems that only about 28% of California cities have elected City Clerks which means 2.5 times as many cities have non-elected clerks than elected clerks.

The ranks of officers currently living in the City are as follows :

Police Chief - 1
Police Captain - 1
Police Lieutenant - 2
Police Sergeant - 1
Police Officer - 7
This seems to me to be a very limited pool to draw from and, when considering management experience, the pool shrinks even further.

I believe that Santa Clara should be able to recruit from the best police forces in the Nation for our Police Chief just like all the other cities in California do.

The Santa Clara County Sheriff has had numerous serious complaints against her and yet she kept getting re-elected. Eventually , the County Board of Supervisors voted unanimously that they had lost confidence in her and she is finally retiring. This shows that the power of incumbency and that name recognition can keep someone in office who probably should not be City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-873 Agenda Date: 8/30/2022

REPORT TO COUNCIL

SUBJECT
Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss Changing the Parking Policy Since Providing Free Parking at the Convention Center is Very Expensive

COUNCIL PILLAR
Enhance Community Engagement and Transparency

DISCUSSION
The City Clerk’s Office received a Council Written Request on June 15, 2022 from Vice Mayor Jain requesting to place an agenda item at a future council meeting to discuss changing the parking policy since providing free parking is very expensive (Attachment 2).

In the request, Vice Mayor Jain states:

Recently the City Council approved an annual renewal of the Parking Maintenance District at the Convention Center. Parking is free but there are no accumulating reserves to make any major repairs to the parking structure which is aging.

I recently attended a Boy Scout breakfast event at the Santa Clara Marriott on Mission College Blvd.

They were charging $5/car parking.

I also recently visited the Baylands Park in Sunnyvale. They charge $6.00 per car.

Valley Fair Shopping Mall has also started charging for parking including for employees. Valley Fair just did a very large expansion which included adding a lot of parking in a parking structure which probably cost more than $50,000 per spot. Valley Fair is trying to get people to carpool and to use public transit or other forms of mobility.

When I brought up charging for parking at the convention center, I was told that the City has a policy against charging for parking. I’m asking for a discussion of changing this policy since providing free City of Santa Clara Printed on 8/24/2022Page 1 of 2
powered by Legistar™
22-873 Agenda Date: 8/30/2022
parking is very expensive as explained in Donald Shoup’s book: “The high cost of free parking”.

Perhaps charging for parking at the Convention Center could be used to put aside money for future repairs of the parking structure.

FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes to the environment.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to Council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

ALTERNATIVES

1. Set a future Council meeting date to take action on the Written Petition received.

2. Take no action.

3. Any other City Council Action, as determined by the City Council.

RECOMMENDATION
Staff makes no recommendation.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Policy and Procedure 030 - Adding an Item on the Agenda

2. Council Written Request submitted by Vice Mayor Jain dated May 18, 2022 City of Santa Clara Printed on 8/24/2022Page 2 of 2
powered by Legistar™
RESOLUTION NO. 20-8895