WHEREAS, the employment shall be limited to 960 hours per fiscal year;
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties; WHEREAS, effective December 25, 2022, the maximum hourly salary rate for the Temporary Employee position is $214.06, and the minimum hourly equivalent is $17.20; WHEREAS, the hourly rate paid to Scott Anderson will be $92.37; and
WHEREAS, Scott Anderson has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City of Santa Clara hereby certifies the appointment of Scott Anderson and that this appointment is necessary to fill the critically needed position of Temporary Employee for the City of Santa Clara by January 11, 2023. The retired annuitant was the Senior Electrical Estimator for the City of Santa Clara and will be rehired performing the comparable duties of the Senior Electrical Estimator classification. The City would like to rehire Scott Anderson to assist with critical development project backlog, EV Charger electric service design guidelines, essential updates to SVP’s Underground Electric Standards (UG1000), and various special projects. Additionally, Mr. Anderson will continue efforts on the Capital Improvement Project to upgrade the Automated Utility Design (AUD) Software and Database to increase accuracy of the cost estimating engine for developer contributions.
Resolution/CalPERS Resolution
Rev: 11/22/17
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE DAY OF __, 2023, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCI LORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST:
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference:
1. Anderson, Scott – Offer Letter
1500 Warburton Avenue ● Santa Clara, CA 95050 ● Phone: 408-615-2080 ● Fax: 408-985-0667 ● www.SantaClaraCA.gov 1
Human Resources
January 3, 2023
Scott Anderson
1737 N. Naomi Street
Burbank, CA 91505
Dear Scott,
Congratulations! This is to confirm our offer of employment for the As-Needed position of Temporary Employee (Principal Electric Estimator) in the Silicon Valley Power Department with the City of Santa Clara.
Below are a few key provisions for your offer of employment:
• Effective Date: Wednesday, January 11, 2023
• Salary: Your hourly pay rate is $92.37 per hour.
• Employment Status: As-Needed employment is not to be considered permanent.
This is an “at-will” position and hours in any given week is not guaranteed. Under CalPERS regulations and the City of Santa Clara practices, As-Needed retired annuitants are not permitted to work more than 960 hours per fiscal year (July 1 through June 30). If you reach 960 hours during the fiscal year, your assignment will end. As-Needed employees will be enrolled in PARS retirement system in lieu of participation in CalPERS and Social Security. However, if you have been previously employed by a CalPERS employer and have funds on deposit with CalPERS, you will be enrolled in CalPERS and Social Security upon your first date of As-Needed employment with the City of Santa Clara.
• New Employee Orientation (NEO): You are required to attend virtual NEO with the Human Resources Department to continue your employment. You have been scheduled to attend on:
o Wednesday, January 11, 2023 at 3:30PM
o Zoom Meeting: https://santaclaraca.zoom.us/j/89928367479 Meeting ID: 899 2836 7479
• Form I-9 Employment Eligibility Verification: All new employees are required to show documentation which proves their identity and their eligibility to work in the United States. A list of acceptable documentation can be found at http://uscis.gov/i-
9-central/acceptable-documents. Please bring I-9 employment verification identification with you on your first day of employment; original documents are required. This verification must be completed in person at the Human Resources Department within the first 3 days of your employment start date. If this City of
Santa Clara
ThP. CentP.r of What's Possible
Re: City of Santa Clara Offer of Employment – Scott Anderson January 3, 2023
2 is not completed within the deadline, you will be ineligible to work until you have completed your I-9 verification.
Please sign and date this offer letter and return it to me by Friday, January 6, 2023. If you have questions, please contact the Human Resources Department at (408) 615- 2080.
Sincerely,
xxxxx
Aracely Azevedo
Director of Human Resources
I accept the terms and conditions of my employment with the City of Santa Clara.
______________________________________ Date: ______________________ Scott Anderson
-
Resolution/CalPERS Resolution
Rev: 11/22/17
RESOLUTION NO. _
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
FOR EXCEPTION TO THE 180 -DAY WAITING PERIOD TO HIRE A
RETIRED ANNUITANT AS A TEMPORARY EXTRA HELP
EMPLOYEE (GOVERNMENT CODE SECTIONS 7522.56 AND
21224)
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, in compliance with Government Code section 7522.56 the City of Santa Clara must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date;
WHEREAS, Kurt Tomaro (CalPERS ID 1604292104) retired from the City of Santa Clara in the position of Electric & Water Systems Operator - Certified in the Silicon Valley Department, effective December 27, 2022;
WHEREAS, section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is June 25, 2023, w ithout this certification resolution;
WHEREAS, section 7522.56 provides that this exception to the 180 day wait period shall not apply if the retiree accepts any retirement-related incentive; WHEREAS, the City of Santa Clara and Kurt Tomaro certify that Kurt Tomaro has not and will not receive a Golden Handshake or any other retirement-related incentive; WHEREAS, the City of Santa Clara hereby appoints Kurt Tomaro as an extra help retired annuitant to perform the critically needed duties of Temporary Employee for the City of Santa Clara under Government Code section 21224, effective January 11, 2023; WHEREAS, the entire employment agreement, contract or appointment document between the City of Santa Clara and Kurt Tomaro has been reviewed by this body and is attached herein; WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar;
----
Resolution/CalPERS Resolution
Rev: 11/22/17
WHEREAS, the employment shall be limited to 960 hours per fiscal year;
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties; WHEREAS, effective December 25, 2022, the maximum hourly salary rate for the Temporary Employee position is $214.06, and the minimum hourly equivalent is $17.20; WHEREAS, the hourly rate paid to Kurt Tomaro will be $102.85; and
WHEREAS, Kurt Tomaro has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City of Santa Clara hereby certifies the appointment of Kurt Tomaro and that this appointment is necessary to fill the critically needed position of Temporary Employee for the City of Santa Clara by January 11, 2023. The retired annuitant was the Electric & Water Systems Operator for the City of Santa Clara and will be rehired performing the comparable duties of the Electric & Water Systems Operator classification. The City would like to rehire Kurt Tomaro to operate and control the City of Santa Clara’s Electric and Water control systems. It is SVP’s desire to rehire him to assist with filling vacant shifts and helping to train and mentor new Electric & Water Systems Operator’s while on shift on a part-time basis.
Resolution/CalPERS Resolution
Rev: 11/22/17
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE DAY OF __, 2023, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCI LORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST:
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference:
1. Tomaro, Kurt – Offer Letter
City of
Santa Clara
The Center of What's Possible
January 3, 2023
Kurt Tomaro
Dear Kurt,
Human Resources
Congratu lations! This is to confirm our offer of employment for the As-Needed position of Temporary Employee (Electric & Water System Operator - Certified) in the Silicon Valley Power Department with the City of Santa Clara .
Below are a few key provisions for your offer of employment:
• Effective Date: Wednesday, January 11, 2023
• Salary: Your hourly pay rate is $102.85 per hour.
• Employment Status: As-Needed employment is not to be considered permanent.
This is an "at-will" position and hours in any given week is not guaranteed. Under CalPERS regulations and the City of Santa Clara practices, As-Needed retired annuitants are not permitted to work more than 960 hours per fiscal year (July 1 through June 30). If you reach 960 hours during the fiscal year , your assignment will end. As-Needed employees will be enrolled in PARS retirement system in lieu of participation in Cal PERS and Social Security. However, if you have been previously employed by a CalPERS employer and have funds on deposit with CalPERS, you will be enrolled in CalPERS and Social Security upon your first date of As-Needed employment with the City of Santa Clara.
• New Employee Orientation (NEO): You are required to attend virtual NEO with the Human Resources Department to continue your employment. You have been schedule d to attend on:
o Wednesday , January 11, 2023 at 3:30PM
o Zoom Meeting: https://santaclaraca.zoom.us/j/89928367479 • Meeting ID: 899 2836 7479
• Form 1-9 Employment Eligibility Verification : All new employees are required to show documentation which proves their identity and their eligibility to work in the United States. A list of acceptable documentation can be found at http://uscis.gov/i- 9-central/acceptable-documents . Please bring 1-9 employment verification identification with you on your first day of employment ; original documents are required. This verification must be completed in person at the Human Resources Department within the first 3 days of your employment start date. If this 1500 Warburto n Avenue • Santa Clara, CA 95050 • Phone: 408-615-2080 • Fax: 408-985-0667 • www.SantaClaraCA.gov 1 Re: City of Santa Clara Offer of Employment - Kurt Tomaro January 3, 2023
is not completed within the deadl ine, you will be ineligible to work until you have comp leted your 1-9 verification.
Please sign and date this offer letter and return it to me by Friday, January 6, 2023. If you have questions, please contact the Huma n Resources Departme nt at (408) 615- 2080.
Sincere ly,
Aracely Azevedo
Directo r of Human Resources
I accept the terms and conditions of my employment with the City of Santa Clara.
Date: ----------Kurt Tomaro
2 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1541 Agenda Date: 1/10/2023
REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Update on the Levi’s Stadium Naming Rights Signage Assessment and Request for Direction from the Stadium Authority Board
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
The Naming Rights Agreement (Agreement) between the Stadium Authority and Levi Strauss & Co. (Naming Rights Sponsor), provides that the Naming Rights Sponsor will receive Naming Rights Entitlements such as signage, media, among other things. The Naming Rights Entitlements includes the following Exterior Stadium and Interior Stadium Signage:
· Suite Tower - Marquee Sign. One (1) primary exterior stadium identification banner sign displaying the Stadium Name in large lettering (the "West Side Lettering"). · East Facade Marquee Sign. One (1) large, centered sign across the east-facing exterior displaying the Stadium Name in large lettering (the "East Side Lettering" and, together with the West Side Lettering, the "Stadium Name Lettering"), visible to surrounding corporate and residential areas.
· Two (2) primary seating bowl stadium identification channel cut or panel signs above the Stadium scoreboards displaying the Stadium Name. The signage will face the inner bowl of the Stadium and will be illuminated during all Stadium events.
Under Sections 3(g) and 5(f) of the Agreement, the Stadium Authority is responsible for the installation, illumination, cleaning, repair, and maintenance of the Naming Rights signage. The referenced Agreement provisions are included in Attachment 1.
The Stadium Authority Fiscal Year (FY) 2022/23 Capital Expense (CapEx) Budget includes line items for a Levi's Naming Rights Signage Refurbishment project ($1,260,000) and a Levi's Naming Rights Existing Signage Lighting and Driver Repair project ($420,000) related to the four (4) signs located above the North and South Scoreboards, west side of the suite tower, and on the east side of the grandstands. On May 10, 2022, the Board approved the Stadium Manager’s request to enter into an agreement with a vendor to complete needed interim repairs to the Naming Rights signage. As part of their approval, the Board also directed staff to explore options for a more cost-effective way to address the Stadium Authority’s ongoing obligation to adequately maintain the Naming Rights Sponsor signage.
Consistent with the Board’s May 10, 2022 discussion and direction, staff reviewed an assessment report submitted by the Stadium Manager dated July 9, 2021 prepared by a third-party sign consultant, Architectural Design & Signs, Inc. (AD/S) (Attachment 2). While the scope of the July City of Santa Clara Printed on 1/6/2023Page 1 of 5
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23-1541 Agenda Date: 1/10/2023
2021 assessment was comprehensive, the signs’ condition changed through subsequent repairs completed in September 2021. There would be further changes from additional repairs that were scheduled for August 2022. Therefore, some of the analysis/conclusions included in the AD/S report would have changed or no longer applicable.
As the Stadium Authority and City do not have the internal resources or expertise necessary to advise the Board on the best next course of action (e.g., continue to repair as the need arises, refurbish the signage, or replace the signage), staff recommended hiring a third-party vendor to complete an independent assessment of the signage. On July 5, 2022, the Board delegated authority to the Executive Director to procure, negotiate, and execute an agreement with a third-party vendor in an amount not to exceed $30,000 to assess the Levi’s Stadium Naming Rights exterior signs and make a recommendation on the most cost-effective long-term approach.
This report provides an update on the Levi’s Stadium Naming Rights signage assessment.
DISCUSSION
In July 2022, the Stadium Authority released a Request for Statement of Qualifications (RFSOQ) on the Stadium Authority’s e-procurement platform, DemandStar, for the Levi’s Stadium Signage Assessment. A bid notification was also posted to the City’s e-procurement platform, Periscope S2G (formerly BidSync), directing bidders to the Stadium Authority’s e-procurement platform. A total of 34 companies viewed the RFSOQ and one responsive bid was received from Square Signs, LLC DBA Front Signs.
In October 2022, the Stadium Authority entered into an agreement with Square Signs, LLC DBA Front Signs, in the amount of $6,766, to assess the condition of the four Naming Rights signs and provide a recommendation and corresponding report based on the assessment. Square Signs, LLC DBA Front Signs reviewed existing documents, such as the original construction documents, shop drawings, structural engineering, welder’s certifications, warranty information and lighting/electrical plans, and the scope of completed repair work that occurred in 2018, 2021 and 2022 which were confidentially shared with the vendor after they were selected from the RFSOQ, as requested by the Stadium Manager.
On November 30, 2022, the vendor visited Levi’s Stadium to determine accessibility and the necessary equipment to complete a condition assessment of the four signs as part of their overall assessment. A few days after their visit, the vendor notified staff in early December that they would not be able to implement the project due to it being more complex than they had originally assumed since they had not visited the location before and were unfamiliar with the existing conditions (e.g., access to at least one of the signs required street closure/traffic control, etc.). As result of the vendor’s determination, the agreement with Square Signs, LLC DBA Front Signs was terminated.
Staff requests direction from the Board on how to move forward with the Naming Rights signage. The following are potential options: 1) Accept the existing third-party assessment report provided by the Stadium Manager which recommends removal of existing signs and installation of new signs (approximately $1,190,850 at the time of the July 2021 report) and direct staff to work with the Stadium Manager to submit a Naming Rights Signage Replacement Project for the FY 2023/24 CapEx Budget, or 2) Direct staff to re-bid the project and hire a new vendor to perform an independent assessment of the Naming Rights signage and make a recommendation on the most cost-effective long-term approach.
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23-1541 Agenda Date: 1/10/2023
Option 1 : Accept Existing Third-party Assessment Report Submitted by Stadium Manager and Work with the Stadium Manager to Submit a Naming Rights Signage Replacement Project for the FY 2023/24 CapEx Budget
AD/S completed the following as part of their assessment of the Levi’s Stadium Naming Rights signage:
· Reviewed internal documents: 2014 original construction documents, shop drawings, structural engineering, welders certifications, warranty information, and lighting/electrical plans, proposed and completed 2018 repair work, and photos of the signs at the time. · Conducted an onsite survey in June 2021 to determine site accessibility for equipment, current conditions of the signs, existing electrical connections and day/night visibility of the signs. · Prepared a summary of discoveries, which outlined: 1) current condition of the signs was not recommended for retrofit/reconstruction, 2) if the decision is to reuse and reconstruct the signs to complete working order, Levi’s Stadium would be without Naming Rights signage for a significantly longer timeframe than would be required for removal and replacement, 3) equipment required onsite will directly impact Stadium events, 4) repair vs. replacement costs, and 5) material and product used to fabricate these signs have evolved greatly since 2014. · Based on the internal review of documents and onsite survey, made a recommendation to remove the existing signage and replace with new.
Within the summary of discoveries, the July 2021 AD/S report provided cost estimates for 1) removal, retrofit, and reinstallation of all four signs (approximately $995,000), and 2) removal of existing signs and installation of new signs (approximately $1,190,850). They noted that the pricing was based off of market conditions at the time and material escalation, and that they had experienced continued increases in the price of materials used to fabricate and install such signs. AD/S recommended the latter approach, to remove the existing signs and install new signs.
It is unclear what the cost of a complete replacement of the four Naming Rights signs would be at this time. A Levi's Naming Rights Signage Refurbishment line item is included in the Stadium Authority FY 2022/23 CapEx Budget at the cost of $1,260,000. Since the AD/S report was prepared in 2021, the cost of the replacement could exceed the $1,190,858 cost outlined in the report by more than 25%.
It should be noted that while there have been repairs to the signs, unrepaired areas continue to fail. If the Board would like to use the existing third-party assessment and recommendation, staff would need to work with the Stadium Manager to submit a Naming Rights Signage Replacement Project for the proposed Stadium Authority FY 2023/24 CapEx Budget.
Option 2 : Direct Staff to Seek an Independent Third-party Assessment If the Board wants to receive an independent third-party assessment before determining how to move forward with the Naming Rights signage, staff will have to re-bid the project. The process would likely take several months to complete, and it is not guaranteed that the Stadium Authority will receive any bids from the process.
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23-1541 Agenda Date: 1/10/2023
Should the Board decide to move forward with this option, staff requests that the Executive Director be delegated authority to procure, negotiate, and execute an agreement with a third-party vendor in an amount not to exceed $40,000 to assess the Levi’s Stadium Naming Rights signs and make a recommendation on the most cost-effective long-term approach. The not to exceed amount has been increased to reflect the sign vendor’s subsequent estimate for equipment rentals.
Staff will return to the Board with the independent assessment after it is completed so that it can determine how to move forward with the Naming Rights signage.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Option 1: Should the Board decide to pursue Option 1, staff will work with the Stadium Manager to submit a Naming Rights Signage Replacement Project for the proposed Stadium Authority FY 2023/24 CapEx Budget. The replacement project would likely exceed $1,260,000, which is the amount currently budgeted for a Levi's Naming Rights Signage Refurbishment project in the Stadium Authority FY 2022/23 CapEx Budget based on the assumption that a complete replacement would cost more than refurbishing the signs.
Option 2: Should the Board decide to pursue Option 2, the Stadium Authority FY 2022/23 Operating Budget, General and Administrative Budget contains $150,000 for Board directives and Executive Director assignments. There are sufficient funds to cover the cost of the sign assessment services (not to exceed $40,000).
COORDINATION
This report has been coordinated with the Treasurer and Stadium Authority Counsel’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .
ALTERNATIVES
1. Accept the existing third-party assessment report by AD/S that recommends a complete replacement of the four existing Levi’s Stadium Naming Rights signs and direct staff to work with the Stadium Manager to submit a Naming Rights Signage Replacement Project for the proposed Stadium Authority FY 2023/24 CapEx Budget; or
2. Direct and authorize the Executive Director to procure, negotiate, and execute a new agreement and any amendments as needed with a third-party vendor in an amount not to exceed $40,000 to assess the four Levi’s Stadium Naming Rights signs and make a recommendation on the most cost-effective long-term approach.
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23-1541 Agenda Date: 1/10/2023
RECOMMENDATION
Staff requests direction from the Stadium Authority Board on how to move forward with the Levi’s Stadium Naming Rights signage.
Prepared by: Christine Jung, Assistant to the Executive Director Approved by: Rajeev Batra, Executive Director
ATTACHMENTS
1. Naming Rights Agreement Provisions
2. AD/S Assessment Report
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Naming Rights Agreement Provisions
"Specified Signage" means, collectively, (i) the "Suite Tower – Mar quee Sign" described in paragraph 1(b)(i) of Schedule 1, (ii) the "East Facade Marquee Sign" described in paragraph 1(
b)(iii) of Schedule 1, and (iii) the channel cut or panel signs above the Stadium scoreboards described in paragraph 1(c)(i) of Schedule 1.
Section 3(g) Sign Activation. Except for changes requested by Naming Rights Sponsor after the Effective Date pursuant to Section 5(f), all of the signage and other advertising opportunities granted to the Naming Rights Sponsor hereunder shall be designed, produced, installed, illuminated (only with respect to the Specified Signage described in clauses (i) and (ii) of the definition of such t erm) and maintained by the SCSA at the SCSA's expense (except that Naming Rights Sponsor shall provide any required artwork and design, including any revisions, at Naming Rights Sponsor's cost and expense). Except for the signage on the exterior walls of the Stadium (which shall be activated each day, 365 days per year, between sundown and m idnight (or, if later, the conclusion of any NFL Team Game or Non-NFL Event held on such day)), all other electronic or illuminated signage bearing the Stadium Name, the Stadium Logo, or any other Stadium Marks or Naming Rights Sponsor Marks (i) shall be activated during all home NFL Team Games and Non-NFL Events (excluding any period during any such event when electronic or illuminated signage is not activated as part of the performance of such even (for example, during a musical performance)) and (ii) shall be activated when the comparable signage (if any) of any other Stadium sponsor or advertiser is illuminated.
Section
5(f) Cost of Materials; Cleaning, Repairing and Maintenance. Except as otherw
ise expressly provided herein or otherwise agreed in writing between the SCSA and the Naming Rights Sponsor, the SCSA shall be responsible for all costs and expenses associated with the initial design, construction, production, delivery or installation of signage and other physical advertising included in the Naming Rights Entitlements and for the cleaning, repairing and maintenance of all such signage; provided, that Naming Rights Sponsor shall be responsible, at its sole cost and expense, for the preparation of all conceptual drawings and designs and any other content for all signage in respect of this Agreement or the Naming Rights Entitlements.
Naming Rights Sponsor shall be entitled, at its sole cost and expense, to replace, update, change, refresh or refurbish any such initial signage at any time and from time to
time (and for any reason); provided, that the content of such signage will remain subject to the SCSA's prior written approval (not to be unreasonably withheld, conditioned or delayed). For the avoidance of doubt, the Parties acknowledge that Transportation Signage is a Forty Niners SC E ntitlement a nd not a Naming Rights Entitlement and consequently, the SCSA shall not have any obligations with respect to Transportation Signage (and all costs and expenses related thereto shall be the responsibility of Forty Niners SC under the Sponsorship Agreement). In the event the SCSA terminates this Agreement prior to the Expiration Date as the result of a Naming Rights Sponsor Default, Naming Rights Sponsor shall reimburse the SCSA for all out of pocket costs incurred in connection with t he removal of its signage from the St adium. In the event this Agreement expires or is terminated for any reason (other than as the result of a Naming Rights Sponsor Default), the SCSA shall be responsible for all such costs and expenses.
Architectura l Design & Signs , Inc. I Levi's Stadium
ADS
Levi's Stadium Naming Rights
Signage Recommendation
Architectural Design & Signs, Inc. I Levi's Stadium
July 9, 2021
Levi's Stadium - Naming Rights Exterior Signage
4900 Marie P. DeBartolo Way
Santa Clara, CA 95054
Re: Naming Rights Exterior Signage Recommendation
We sincerely appreciate the opportunity to act as an advisor regarding the existing and fut ure exte rior signs for Levi's Stadium Namin g Rights. The following recommendation outlines what w e believe to be your best course of action after thorough review of the existing Naming Rights signs and their lifespan .
Directly following our proposa l, please see a brief reference of some our expertise and recentl y completed like projects. With over 20 million dollars' wort h of signage comp leted in the Stadium/ Arena space, we are confid ent in our ability to prov ide you with thi s necessary feedback.
The process of our review includes the following:
l. Receipt and review of interna l documents including; -2014 original constr uction documents, shop drawings , structura l engineering , welders cert ifications, warranty information, and lighting/ electr ical plans. -2018 repair work proposed and comp leted.
-2021 current photos of qty four (4) exterior Naming Rights signs.
2. On site survey Thursday June 24, 2021
-Survey to determine site accessibility for equipment, current condi tion of signs, existing electr ical connections and day/ night visibilit y of the signs.
3. Interna l review
-AD/Steam reviewed all supplied docu ments and site survey conclusions with CA state licensed Engineer Yosimar Ramos, on Monday June 28, 2021 for structu ral engineering recomme ndation.
-AD/S team reviewed all supplied docume nts and site survey conclusions with our Director of Installation, Josh Adams on Tuesday June 29, 2021. This review included required equ ipme nt, mobili zations, man hours, remova l and installa tion recomme ndatio n. -AD/S team reviewed all supplied documents and site survey conclusions with our depa rtment Head of Fabrication , M iguel Arechiga and Quality Control Advisor, Randy Sharp on Tuesday June 29, 2021 . This review included materia l review, fabrication method and lighting/ LED recommendatio n.
Architectural Design & Signs, Inc. I Levi's Stadium
AD/5 Summary of Discoveries
1. The current condition of the qty four (4) Naming Rights exterior signs is not recommended for retrofit/ reconstruction.
-From ground level we could visibly see materials from the original construction of the sign lifting from the returns (sides) and faces or the sign. In our experience, this type of material wear and tear has a very low probability that it can salvaged for reconstruction. -Removing and replacing the existing signs with newly constructed signs and attachments will guarantee you structural safety and replace any current concerns. -The current sign warranty has expired. The fabrication of new signs will allow you the opportunity to renegotiate updated warranty terms for the signs based on previous experience and concerns.
2. If the decision is to reuse and reconstruct the signs to complete working order, Levi's Stadium will be without Naming Rights signage for a significantly longer timeframe than would be required for removal and replacement.
-For existing sign reuse, the approved signage vendor will need to remove the existing signs and perform majority of the reconstruction labor in their shop/ warehouse. This leaves the Stadium Authority, Levi's and 49ers without Naming Rights signage for anywhere from 3-12 weeks depending on the complexity of the fix.
-For removal of existing and fabrication of new, there is minimal downtime of signs as most signage vendors can remove and replace within days of each other based on access and events.
3. The equipment required onsite will directly impact Stadium Events. -Large cranes and specialty boom lifts will be required for all sign locations. Removal and reuse of signs will require 2x the number of mobilizations and days on site for equipment. -The additional days/ weeks onsite will directly impact planned events, stadium access for fans and could result in a costly impact.
4. Repair vs Replacement Cost
-The approximate cost to remove, retrofit and reinstall all four (4) existing Naming Rights signs is $995,000.
-The approximate cost to remove existing signs and install qty four (4) new Naming Rights signs is $1,190,850.
-Pricing is based off of current market conditions and material escalation. We have experienced continued increases in price of materials used to fabricate and install these types of signs. For your use, below is a breakdown of what these signs would have cost in 2017 and what we plan to see moving into 2022.
Jan 2017- Budget cost of $780k
Jan 2021- Budget Cost of $850k
July 2021 (Current)- $1.2 Million
Jan 2022- Budget Cost of $900k
5. Material and product used to fabricate these signs has evolved greatly in the past 7 years. -The original signs were constructed in 2014. The documented shop drawings show that there is considerable opportunity to make material changes and product updates that can help with energy efficiency, overall weight of the sign/ structure and easier accessibility for future maintenance.
-For example, the LED spec referenced in the 2014 construction drawings (AGILIGHT Signrayz APEX LED) is no longer offered in 2021 as these LEDS have dramatically improved their module spacing, power supply loads and input/ output reflected in their newer models.
-Some of these product updates give the Stadium Authority and 49ers an opportunity for cost savings in regard to energy and maintenance.
Architectural Design & Signs, Inc. I Levis Stadium
Recommendation:
After an in depth internal review and onsite survey, our team recommends that the existing siqnaqe be removed and replaced with new .
Again, we sincerely appreciate the oppo rtun ity to assist with this project and we look fo rward to providing any additional feedback and cont inued support.
Brittney Terry
Jeff DeBough
Ashley Jinjoe
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1685 Agenda Date: 1/10/2023
REPORT TO COUNCIL
SUBJECT
Action on a Written Petition (Council Policy 030), Submitted by Paul Rosa Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider the request by Wilcox High School for a One Time Waiver for Tournaments at Washington Park in 2023
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.
DISCUSSION
The City Clerk’s Office received a Written Petition on December 20, 2022 from Paul Rosa, requesting to place an agenda item on a future council meeting for Council to consider the request by Wilcox High School for a one time waiver for tournaments at Washington Park in 2023. (Attachment 2).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
ALTERNATIVES
1. Set a future Council meeting date to take action on the Written Petition received.
2. Take no action.
3. Any other City Council Action, as determined by the City Council.
City of Santa Clara Printed on 1/6/2023Page 1 of 2
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23-1685 Agenda Date: 1/10/2023
RECOMMENDATION
Staff makes no recommendation.
Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Policy and Procedure 030 - Adding an Item on the Agenda
2. Written Petition submitted by Paul Rosa dated December 20, 2022 City of Santa Clara Printed on 1/6/2023Page 2 of 2
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RESOLUTION NO. 20-8895
A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND
COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM
REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council
Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from members of the City Council.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That Resolution No. 20-8809 is hereby rescinded in its entirety.
2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.
II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17
3. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None ---
ORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PURPOSE
POLICY
ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.
Members of the City Council:
The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.
Referral from a Council Committee:
Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.
Items Referred During a Council Meeting:
By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possi ble
PROCEDURE
FOR WRITTEN
PETITIONS
ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:
Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.
1. All requests to address the City Council shall be submitted in writing.
Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected] .
2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible
PROCEDURE
FOR WRITTEN
REQUESTS
FROM CITY
COUNCIL
ADD ING AN ITEM ON THE AGENDA
1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.
2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.
3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.
Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter of What's Possi ble
COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.
CONTACT INFORMATION
Requesting Member of City Council --------------------
Contact E-mail ___________________________ _
Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _
WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
City of
Santa Clara
Th Ct ,t r f hat• P<,1 b,
CITY COUNC IL WRITTEN PETITION
Please provide the i nformation requested below. When complete, please submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050. } / Date: IJ..?)o #
I, f ~ ?~Pr , am hereby requesting t: be placed on the Santa Clara City Council Agenda for the following purpose:
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