Agenda packet — City Council and Authorities Concurrent, January 10, 2023 (part 1 of 8)

City of Santa Clara
Agenda
Council and Authorities Concurrent Meeting
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
3:30 PMTuesday, January 10, 2023
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9175 Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on January 10, 2023, at 3:30 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 3:30 PM | Study Session - 5:30 PM | Regular Meeting - 7:00 PM 3:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call

1.A Public Employment Appointment (Government Code §§ 54957, subd. (b)(1) and 54954.5, subd. (e))
Title: City Manager
23-03

1.B Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances:

Pursuant to Gov. Code § 54956.9(e)
(1) - Not disclosed on agenda
23-37

1.C Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
County Sanitation District
2-3, et al. v. City of Santa Clara, et al.,
Santa Clara County Superior Court Case No. 18CV325480
23-1196

1.D Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(4) - Initiation to litigation Number of potential cases: 1
23-1539

1.E Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.

Santa Clara County
Superior Court Master Case Number
(consolidated) 105CV046005
23-1544

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Council and Authorities Concurrent
Meeting and Call and Notice of
Special Meeting Santa Clara
Stadium Authority
Meeting Agenda January 10, 2023

1.F Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit
#3-IBEW Local 1245 (International Brotherhood of
Electrical Workers)
Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees
Association)
23-1534
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
5:30 PM STUDY SESSION
*Study Session to begin at 5:30 PM or shortly thereafter.

Call to Order in the Council Chambers

2. Study Session to Report on the Work of the City of Santa Clara Homelessness
Taskforce and to Gather Feedback on a Draft
Framework of the City’s Homelessness Response Plan
23-1316
The purpose of this report is to support a Study
Session on this topic and to receive input from the
City Council on the development of the City’s
Homelessness Response Plan. Possible next steps
for Council consideration are discussed in the report.

Recommendation:
7:00 PM COUNCIL REGULAR MEETING
*Open Session to begin at 7:00 PM or shortly thereafter.

Call to Order
Call to Order in the Council Chambers (Open to the Public)

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023
Pledge of Allegiance and Statement of Values
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ON 12-16-2022 AND 1-10-2023

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

3.A Recognition of the Santa Clara Lions 11U Team for Winning the Pacific Northwest Championship Division 1 Title
23-1547

3.B Introduction of the New Chief Executive Officer of Silicon Valley/Santa Clara DMO, Inc. dba Discover Santa Clara®
23-1548

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

4.A Action on September 13, 2022 Council and Authorities Concurrent & Special Stadium Authority Meeting Minutes and September 27, 2022 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes
23-02
Approve the meeting minutes of September 13, 2022
Council and Authorities Concurrent & Special
Stadium Authority Meeting and September 27, 2022
Joint Council and Authorities Concurrent & Stadium
Authority Meeting.

Recommendation:

4.B Board, Commissions and Committee Minutes23-04
Note and file the Minutes of:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.C Action on Bills and Claims Report (CC, SCSA, HA, SOSA) for the period November 5, 2022 - December 3, 2022
23-1510
Approve the list of Bills and Claims for November 5,
2022 - December 3, 2022.

Recommendation:

4.D Action on Monthly Financial Status and Investment Reports for September
and October 2022 and Approve the Related Budget
Amendments
23-1330
Note and file the Monthly Financial Status and
Investment Reports for September and October 2022
as presented and Approve the Related Budget
Amendments.

Recommendation:

4.E Action on an Agreement for Conservation Easement in Lieu of Fees
at the Regional Wastewater Facility (RWF) and a Class 25 Categorical Exemption Under CEQA
23-1337

1. Adopt Class 25 Categorical Exemption Under
CEQA Guidelines section 15325(a)

2. Approve the Agreement for Conservation
Easement in Lieu of Fees at the Regional
Wastewater Facility (RWF)
Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.F Action on Award of Purchase Orders to Presidio for Cisco Catalyst
Network Switches (Replacement of End of Life Network
Equipment CapEx Project), MedixSafe for the Narcotics Safe CapEx Project and Related Budget Amendment, Orlandi Trailer, Inc. for the Enclosed Trailer CapEx Project and Related Budget Amendment, and Dell and Pivot Interiors, Inc. for Office Supplies and Equipment.
23-1249

1. Authorize the Executive Director to award a
purchase order to Presidio for Cisco Catalyst
Network Switches including three-year
software subscriptions and maintenance and
support for a maximum amount not-to-exceed
$69,298, plus any applicable taxes;

2. Approve a budget amendment to add a new
Narcotics Safe line item in the Stadium
Authority FY 2022/23 CapEx Budget for the
amount of $1,857 from the Capital Expense
Reserve;

3. Authorize the Executive Director to award a
purchase order to MedixSafe in the amount of
$1,857 to purchase a narcotics safe (Narcotics
Safe CapEx Project);

4. Approve a budget to add a new Enclosed
Trailer line item in the Stadium Authority FY
2022/23 CapEx Budget for the amount of
$15,283 from the Capital Expense Reserve;

5. Authorize the Executive Director to award a
purchase order to Orlandi Trailer, Inc. in the
amount of $15,283 to purchase an enclosed
trailer to haul and store Police Department
mules that are primarily used for Levi’s
Stadium events (Enclosed Trailer CapEx
Project);

6. Authorize the Executive Director to award a
purchase order to Dell in the amount of $740 to
purchase computer monitors; and

7. Authorize the Executive Director to award a
purchase order to Pivot Interiors, Inc. in the
amount of $1,391 to purchase an office chair.

Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.G Action to Authorize the City Manager to Negotiate, Approve, and Execute
a Power Purchase and Sale Agreement With the
Tri-Dam Power Authority to Purchase Carbon-Free Energy
From the Tri-Dam Project
23-1551

1. Authorize the City Manager to negotiate, approve,
and execute a Power Purchase and Sale
Agreement with the Tri-Dam Power Authority to
purchase energy and associated attributes from the
Tri-Dam Project; and

2. Authorize the City Manager to execute all related
documents, agreements, and administrative
amendments, subject to the approval as to form by
the City Attorney, including, but not limited to,
collateral assignment agreements and security
documentation, and take any and all actions as are
necessary or advisable to implement and
administer the Power Purchase and Sale
Agreement.

Recommendation:

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Council and Authorities Concurrent Meeting
and Call and Notice of Special Meeting
Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.H Action to Delegate Authority to the City Manager to Negotiate and
Execute an Agreement for Services With Reliability
Optimization, Inc. for Predictive Maintenance Services for Silicon Valley Power
23-1438

1. Determine that the proposed actions are
categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to
Section 15301 of Title 14 of the California Code of
Regulations;

2. Delegate authority to the City Manager to negotiate, approve and execute an Agreement for Services
(Agreement) with Reliability Optimization, Inc. for a
five-year term beginning on or around January 25,
2023 with maximum compensation not to exceed
$2,250,000 ; and

3. Delegate authority to the City Manager to execute
amendments in order to add or delete services
consistent with the scope of work and increase the
total maximum compensation to an amount not to
exceed $3 million subject to the appropriation of
funds; and to take any and all actions as are
necessary or advisable to implement and
administer the Agreement.

Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.I Action on Award of Contract for Construction of the Storm Water Compliance
Project, Contract No. 2429, to Galeb Paving, Inc.
and Related Budget Amendment
23-1552

1. Determine the proposed Project is exempt from
CEQA pursuant to Section 15301(c) of Title 14 of
the California Code of Regulations;

2. Award the Contract for Construction of the Storm
Water Compliance Project (Contract No. 2429) to
Galeb Paving, Inc., in the amount of $580,685 and
authorize the City Manager to execute any and all
documents necessary for the award, completion
and acceptance of the Project;

3. Authorize the City Manager to execute change
orders up to 15% of the original contract amount, or
$87,103, for a total not-to-exceed amount of
$667,788 for Contract No. 2429; and

4. Approve a FY 2022/2023 budget amendment in the
Electric Utility Capital Fund to increase the Storm
Water Compliance Capital Improvement Program
Project budget by $500,000 and decrease the
Unrestricted Fund Balance by $500,000 (five
affirmative Council votes required for the use
of unused balances).

Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.J Action on Amendments to Three Professional Service
Agreements
for the Related Santa Clara Development Project
Extending the Terms with Milstone Geotechnical Consulting Services, Valbridge Property Advisors and Robert E. Van Heuit and Related Budget Amendment
23-28
Approve and authorize the City Manager to execute:

1. Amendment No. 6 with Barry Milstone DBA
Milstone Geotechnical Consulting Services for
the Related Santa Clara Development Project
to add $30,000 for a total not-to-exceed
contract amount of $200,000 and to extend the
term through December 31, 2023;

2. Amendment No. 6 with Hulberg and
Associates, Inc., DBA Valbridge Property
Advisors for Consulting Services for the
Related Santa Clara Development Project to
extend the term through December 31, 2023;
and

3. Amendment No. 5 to Amended and Restated
Agreement with Robert E. Van Heuit for
Consulting Services for the Related Santa
Clara Development Project to add $30,000 for
a total not-to-exceed contract amount of
$430,000 extend the term through December
31, 2023.

4. Any further Amendments to the Agreements to
extend the term or modify hourly rate schedule
only with no additional funds added to the
Agreement.

5. Approve the FY 2022/23 budget amendment in
the Related Santa Clara Developer Fund to
recognize developer contributions in the
amount of $60,000 and increase the Other
Development Project Services project by
$60,000 (five affirmative Council votes
required to appropriate additional
revenue).

Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.K Informational Report on Existing Parking Zones related to a Written
Petition (Council Policy 030), Submitted by Kirk Vartan, Related to the New Parking Permit Ordinance and Rules
23-1420
Note and File the Informational Report on Existing
Parking Zones related to a Written Petition (Council
Policy 030), Submitted by Kirk Vartan, Related to the
New Parking Permit Ordinance and Rules
Recommendation:

4.L Action on Adoption of a Resolution Authorizing the Submittal of Application(s)
for the California Department of Water Resources
Urban Multi-Benefit Drought Relief Grant Program
23-1459

1. Adopt a Resolution authorizing the City Manager to
apply for, accept, and execute a grant agreement with
the California Department of Water Resources for the
Urban Multi-Benefit Drought Relief Grant Program
Recommendation:

4.M Action on Annual Appointment of Vice Mayor and Chaplain23-1411

1. Appoint Councilmember Kevin Park as Vice
Mayor for approximately one year until the
appointment of a successor Vice Mayor; and

2. Appoint Vice Mayor Suds Jain as Chaplain for
approximately one year until the appointment of a
successor Chaplain in January 2024.

Recommendation:

4.N Consideration of the Proposed East Neighborhood Park Master Plan
& Schematic Design to be located at 5155 Stars & Stripes Drive (Related)
23-1456
Recommend that Council approve the proposed East
Neighborhood Park Master Plan & Schematic Design
to be located at 5155 Stars & Stripes Blvd.

Recommendation:

4.O Action to Approve Official Travel Request from Vice Mayor Suds Jain for the 31st Annual CivicWell Policy Makers Conference 23-1545
Action on approval for Official Travel Request from
Vice Mayor Suds Jain for the 31st Annual CivicWell
Policy Makers Conference
Recommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

4.P Actions to Approve Various Modifications to Existing Classified Job
Specifications, Including Retitling Facilities Technician to Utility Inspection Technician (Job Code 469) and Facilities Supervisor to Utility Inspection Supervisor (Job Code 467) and Adopt a Resolution Approving the Updated Classified Salary Plan
23-29
Approve revisions and retitles to various classified job specifications
including, Facilities Technician to Utility
Inspection Technician (Job Code 469) and Facilities
Supervisor to Utility Inspection Supervisor (Job Code
467)
Recommendation:

4.Q Action on a Resolution Extending AB 361 Implementation to Allow City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the
Governor’s Proclaimed COVID State of Emergency
23-38
Adopt a Resolution finding the existence of the need
to extend AB 361 implementation to allow the City’s
legislative bodies to hold public meetings solely by
teleconference or otherwise electronically pursuant to
AB 361.

Recommendation:

4.R Action on Appointment of City Attorney and Approval of the Employment
Agreement between City of Santa Clara and Glen
R. Googins
23-44
No Recommendation from Staff Recommendation:

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

5. Action on Request Submitted by the Stadium Manager to Award Agreement to Devcon Construction, Inc. to Remove and Replace Existing Padded Club Seats in Levi’s Stadium (New Seating - Bowl Padded Seats Replacement Project - Lower and Mid Level Club Seating Bowl CapEx Project)

5.A Request from the Stadium Manager to Award Agreement to Devcon
Construction, Inc. to Remove and Replace Existing
Padded Club Seats in Levi’s Stadium (New Seating - Bowl Padded Seats Replacement Project - Lower and Mid Level Club Seating Bowl CapEx Project)
23-1540

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

5.B Report from the Stadium Authority for Action Regarding Stadium Manager’s
Request to Award Agreement to Devcon
Construction, Inc. to Remove and Replace Existing Padded Club Seats in Levi’s Stadium (New Seating - Bowl Padded Seats Replacement Project - Lower and Mid Level Club Seating Bowl CapEx Project)
23-1538

1. Approve the Stadium Manager’s request to award
a one-time agreement to Devcon Construction, Inc.
to remove and replace the existing padded club
seats in Levi’s Stadium (New Seating - Bowl
Padded Seats Replacement Project - Lower and
Mid Level Club Seating Bowl CapEx Project) in
the amount of $3,094,382;

2. Authorize the Executive Director to approve the
Stadium Manager’s execution of any and all
documents associated with, and necessary for the
award, completion, and acceptance of the project;
and

3. Authorize the Executive Director to approve the
Stadium Manager’s execution of change orders up
to 10% of the contract cost ($309,438), for a total
not to exceed construction agreement amount of
$3,403,820.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within
the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

6. Status Report on the BMX lease agreement between the City of Santa Clara and the Police Activities League
23-1381
Alternative 1: Note and file the staff reportRecommendation:

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

7. Update on Collaboration with the City of San José, Santa Clara Valley Water District (Valley Water) and the San Francisco Public Utilities Commission (SFPUC) on Recycled and Purified Water; Action on Letter of Intent with Valley Water and the City of San Jose for Collaborating on Expanding the Use of Purified Water; Action on Memorandum of Understanding with San Jose and the SFPUC on a Purified Water Feasibility Study and Action on a Class 6 Categorical Exemption Under CEQA.
23-1053

1. Adopt a Class 6 Categorical Exemption Under
CEQA Guidelines Section 15306);

2. Note and file the informational report on the
Collaboration with the City of San José and Santa
Clara Valley Water District (Valley Water) and the San
Francisco Public Utilities Commission (SFPUC) on
Recycled and Purified Water;

3. Authorize the City Manager to Execute the Letter of
Intent for Collaborating on the Expansion of Purified
Water in Santa Clara County, subject to minor
modifications approved by the City Attorney; and

4. Authorize the City Manager to Execute the
Memorandum of Agreement Between San Jose,
Santa Clara, and the SFPUC for the South Bay
Purified Water Project Feasibility Study.

Recommendation:

8. Informational Report on a Written Petition (Council Policy 030) Submitted by Anurag Aggrawal and Ajay Thadhlani and Other Residents of North Santa Clara Near Levi’s Stadium which Requested a Debrief of the Noise Levels Associated with the Coldplay Concert Held on Sunday, May 19, 2022.
23-1554
Note and File the Informational ReportRecommendation:

9. Action on Resolution for an Exception to the 180 Day Waiting Period To Appoint Retired Annuitants To Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) 23-1570
Alternative 1: Adopt the attached Resolutions for an
Exception to the 180 Day Waiting Period To Appoint
Four Retired Annuitants To Serve as Temporary Extra
Help (Government Code Sections 7522.56 and
21224).

Recommendation:

SANTA CLARA STADIUM AUTHORITY GENERAL BUSINESS

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023

10. Update on the Levi’s Stadium Naming Rights Signage
Assessment and Request for Direction from the Stadium
Authority Board
23-1541
Staff requests direction from the Stadium Authority
Board on how to move forward with the Levi’s
Stadium Naming Rights signage.

Recommendation:

WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

11. Action on a Written Petition (Council Policy 030), Submitted by Paul Rosa Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider the request by Wilcox High School for a One Time Waiver for Tournaments at
Washington Park in 2023
23-1685
Staff makes no recommendation.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, January 31, 2023 in the City Hall Council Chambers.

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Council and Authorities Concurrent
Meeting and Call and Notice of Special
Meeting Santa Clara Stadium Authority
Meeting Agenda January 10, 2023
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-03 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Public Employment Appointment (Government Code §§ 54957, subd. (b)(1) and 54954.5, subd. (e)) Title: City Manager
City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
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1500 Warburton Avenue
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23-37 Agenda Date: 1/10/2023

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances: Pursuant to Gov. Code § 54956.9(e)(1) - Not disclosed on agenda City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
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@SantaClaraCity
23-1196 Agenda Date: 1/10/2023

SUBJECT
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
County Sanitation District 2-3, et al. v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 18CV325480
City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1539 Agenda Date: 1/10/2023

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(4) - Initiation to litigation Number of potential cases: 1
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@SantaClaraCity
23-1544 Agenda Date: 1/10/2023

SUBJECT
Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.

Santa Clara County Superior Court Master Case Number (consolidated) 105CV046005 City of Santa Clara Printed on 1/6/2023Page 1 of 1
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Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1534 Agenda Date: 1/10/2023

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1316 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Study Session to Report on the Work of the City of Santa Clara Homelessness Taskforce and to Gather Feedback on a Draft Framework of the City’s Homelessness Response Plan

COUNCIL PILLAR
Promote and Enhance Economic, Housing and Transportation Development

BACKGROUND
At the November 16, 2021 Council meeting, the City Council directed staff to form an Ad Hoc Homelessness Taskforce and to engage a consultant, Homebase, to manage the Taskforce process.

The intended purpose of the Taskforce was to allow community residents and stakeholders to identify and recommend potential strategies for the City to pursue to address the needs of Santa Clara’s unhoused population, which in turn would be incorporated into a City Homelessness Response Plan.

On December 6, 2021, the City Council approved an agreement with Homebase to assist the City with the Taskforce process and the preparation of the City Homelessness Response Plan.

In the spring of 2022, staff worked with Homebase to administer the selection of the Taskforce membership. Eight members were selected from a pool of over 130 applications, including one representative for each Council District and two 'at-large' members. Taskforce members represented a diverse set of backgrounds, including members who have experienced housing instability and members who have lived experience of homelessness as well as a mix of homeowners, renters, students, and people who work within the City.

Five local agencies were affiliated with the Taskforce and advised through the process. These agencies included the Bill Wilson Center, Abode Services, HomeFirst, Destination: HOME and the County Office of Supportive Housing.

The task force met virtually once a month for six months, beginning on April 28, 2022 and ending on October 27, 2022. All six meetings were live streamed for public viewing. Meeting recordings, agendas, and slide presentations are posted on the City’s webpage at www.santaclaraca.gov/htf <http://www.santaclaraca.gov/htf>.

During this period, Homebase conducted additional outreach that included research and data gathering, focus groups with service providers and City staff, twelve interviews with people with lived experience of homelessness, a virtual community forum with over 70 participants, a survey of the business community with over 270 responses, and public comments in the Taskforce meetings and via email.

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Homelessness Data
Normally, every two years, the County, in partnership with local jurisdictions, conducts a census of the County’s homeless population, referred to as the “Point in Time” Census. 2021 would have been a census year, but it was delayed to 2022 due to COVID-19 concerns. Initial results of the 2022 Point in Time Census were released just prior to the final Taskforce meeting and shared with the Taskforce.

The 2019 Point in Time Census counted 326 unhoused people in the City of Santa Clara, of which 264 were unsheltered. In 2022, that number increased to 440 persons with 375 persons unsheltered.

During this period, the census counted a 35% increase in the City of Santa Clara’s unsheltered population, but only a 3% increase countywide.

Santa Clara County’s Office of Supportive Housing recently shared data on unhoused individuals and households that were “affiliated” with the City of Santa Clara in 2021. Affiliated means clients who took the VI-SPDAT assessment survey or had an enrollment through an emergency shelter, transitional housing, or through outreach in 2021. Affiliation is based on current or prior residence before a person becomes homeless, location of school or workplace, or where someone spends most of their time. This data is summarized below:
· 769 homeless individuals were “affiliated” with the City of Santa Clara in 2021. · Special Needs Populations (November 2021)
o 435 homeless clients have a self-reported disabling condition o 384 homeless clients are chronically homeless
o 264 homeless clients with self-reported domestic violence background o 82 homeless clients who self-reported fleeing domestic violence o 43 homeless clients who are veterans
· Household Types (November 2021)
o 520 Single Adults
o 137 Households with Children
o 19 Household without Children
o 10 Single Child
· Housing Inventory Count in Santa Clara (November 2021):
o 453 total units/beds
§ 10 emergency shelter beds
§ 65 transitional housing units
§ 151 rapid rehousing units
§ 101 permanent supportive housing units
§ 126 other permanent housing units

DISCUSSION
The goals for this study session are:
1) To provide background information on homelessness in Santa Clara. 2) To summarize the community input received from the Taskforce and the other outreach conducted over the past year regarding needs and service gaps. A summary of this feedback is included with this report as Attachment 1 .
3) To present a draft framework of the City’s Homelessness Response Plan. Based on the information and feedback provided through the Taskforce process, Homebase drafted a framework that identifies priority areas and strategies. See Attachment 2 for the full draft City of Santa Clara Printed on 1/6/2023Page 2 of 5
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23-1316 Agenda Date: 1/10/2023
framework. The draft framework was presented to the Taskforce and posted on the City’s webpage for a 30-day comment period in November 2022. See Attachment 3 for the full set of comments received on the draft framework.
4) To review next steps and potential actions in early 2023. 5) Gather City Council feedback.

Community Input on Homelessness in Santa Clara
Attachment 1 identifies all of the feedback provided to the City through the Taskforce process and associated community engagement. The feedback is organized under common headings, presented as three strategy areas:
· Address the root causes of homelessness through system and policy change · Expand homelessness prevention and housing programs to meet the need · Improve quality of life for unsheltered individuals and create healthy neighborhoods for all Under each of these strategies, the input is further organized into theme areas. The source of each input is also identified.

Homelessness Response Plan Draft Framework - Priority Areas The draft framework includes the following six priority areas:
· Priority Area 1: Conduct proactive street outreach with the goal of assessing people for supportive housing
· Priority Area 2: Address basic needs of people living outside, including shelter, health, and hygiene
· Priority Area 3: Build community understanding of the causes, needs, and experience of homelessness
· Priority Area 4: Reduce the impacts of unsheltered homelessness throughout the community
· Priority Area 5: Create broad based support for interim housing and permanent supportive housing as well as Extremely Low Income (ELI) housing development across the City
· Priority Area 6: Prevent homelessness for City residents at-risk Community Input on the Draft Framework
The City received a variety of public comments that touched on the following themes:

1. Research what works in other cities and find partners like Valley Water

2. Make the plan more accessible in terms of language and readability

3. Target specific populations such as youth and older adults

4. Set specific targets, time frame, cost, funding, responsibility

5. Emphasize affordable/market rate housing development

6. Emphasize prevention and renter protections

7. Emphasize mental health (including substance use)

8. Conduct proactive street outreach, connection to services

9. Administer a Safe parking program

10.Remove impact fees to increase the supply of market rate housing

11.Restrict where people can live outside

12.Increase police & enforcement
Next Steps and Potential Action Items
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Staff are working on several actions as part of the City’s homelessness response. These include the following:

1. Homelessness Response Plan
The next step for the City will be to complete the City’s Homelessness Response Plan. Input from this study session will provide direction to staff and Homebase to prepare a final draft of the City’s Homelessness Response Plan. Staff intends to bring the full plan back to City Council in late spring.

2. American Rescue Act Program Plan
Feedback from this study session will also be used by staff to prepare a separate HOME American Rescue Act Program (ARP) plan. The ARP is required by HUD to obtain $1.6M in one-time federal funding for homelessness prevention and response services. This funding must serve four qualifying subpopulations: 1) Homeless as defined by the McKinney-Vento Homelessness Assistance Act; 2) At -risk of homelessness; 3) Fleeing or attempting to flee domestic violence; and 4) Veterans and families that include Veterans. Staff will work with Homebase to complete the ARP and submit it to HUD before the deadline of March 31, 2023.

3. California Permanent Local Housing Allocation (PHLA) Disbursements On January 10, 2023, the City Council will also consider allocating PHLA dollars to a specific affordable housing project and updating the City’s plan so a portion of future PHLA funds can be used for assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

4. Homekey Project
In early 2023, staff intends to conduct analysis and community outreach on a potential interim housing site and the feasibility of a possible co-application to the state Homekey program in spring 2023.

5. California Encampment Resolution Funding (ERF)
On December 1, 2022 the State published a Notice of Funding Availability for a program that funds person-centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments. The program is meant to address the safety and wellness of people within encampments, resolve critical encampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing. This is a competitive grant program and staff is evaluating this opportunity.

6. Proactive Street Outreach
Stakeholder feedback indicates that proactive outreach is a clear first step. If the City Council provides direction, staff can work concurrently on the procurement of a one-year contract for consistent and proactive homelessness street outreach. This service would supplement the Police Department’s outreach with the aim of building relationships to increase the likelihood that unhoused residents will agree to housing assessments for supportive housing and to take advantage of services. Unhoused residents cannot access supportive housing unless they are assessed.

ENVIRONMENTAL REVIEW
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The purchase of supplies does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational policy making or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
While there are no costs to present the information in this report other than staff and administrative time, costs could be incurred depending on the recommendations or direction provided by Council in this Study Session to bring back proposals for funding consideration.

COORDINATION
This report was coordinated with the City Attorney’s Office and City Manager’s Office

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .

RECOMMENDATION
The purpose of this report is to support a Study Session on this topic and to receive input from the City Council on the development of the City’s Homelessness Response Plan. Possible next steps for Council consideration are discussed in the report.

Reviewed by: Andrew Crabtree, Community Development Director Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Feedback Summary (April-October 2022)

2. City of Santa Clara Homelessness Response Plan Draft Framework

3. Public Comments on Draft Framework (November 2022)
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1 City of Santa Clara Homelessness
Plan: Summary of Taskforce
Discussion and Community
Engagement Feedback
Overview
Below is a summary of ideas that were raised and key themes that emerged during Taskforce meeting discussions, focus groups with a variety of stakeholders, feedback from the Community Forum event, public comments sent to the Homebase team, public comments provided during Taskforce meetings, and additional feedback and information shared with Homebase by City staff. Please note that while these are not direct quotes and some ideas that were shared in multiple venues have been synthesized to reduce repetition, Homebase has presented the feedback and ideas below as they were shared by partners and stakeholders.

To facilitate alignment with the countywide Community Plan to End Homelessness, the themes have been categorized loosely within the three strategies of the County Plan available here.

Feedback was also collected through a survey of City of Santa Clara business owners, and those responses are summarized separately. Finally, this summary includes initial feedback from Taskforce members on the draft City Plan Framework.

Community Plan Strategy 1: Address the root causes of homelessness through system and policy change.

This strategy of the countywide Community Plan is targeted to address the entrenched economic and societal causes of homelessness through transformational systemic and policy change.

Theme 1.1: Community Engagement and Education to Increase Knowledge of and Expand Support for Efforts to Reduce H omelessness and its Impacts • Community education about what homelessness looks like, what resources are available, and the reasons people end up unhoused is a space where the City can provide support (Community Forum, PD Advisory Committee) o Share stories and fight against stigma of people experiencing homelessness. o Talk more about Housing First and how it works.
o Host more Community Forums to talk about the issue and connect with the community.
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
2 • Partner with local businesses, e.g. host a fundraiser to bring awareness to the issue and give proceeds to assist people that are unhoused in the City (Public Comment) • Increase community connection between community members that are unhoused and those that are housed. (Community Forum, Lived Experience Focus Group) o Identify volunteer opportunities and other ways for community members to help that are safe and impactful
• Improve community outreach and education to City residents, especially those that are concerned about homelessness and believe more needs to be done. (Public Comment) • Address concerns of community members who might oppose new housing developments in the City. (Community Forum)
o Assuage fears that low-income housing will negatively impact neighborhoods. o Address concerns from long-time residents about maintaining property values as new apartments or developments pop up.
o Provide more community conversations before housing projects are brought to large community meetings.
o Identify a recommended set of “good neighbor” practices that regular communication between property managers, city departments, and neighbors • Recognize that homelessness is a regional issue and requires partnership and ongoing communication and coordination between the County, cities, service providers, etc.; strengthen collaboration between County and surrounding cities. (Taskforce Discussion, City Staff Focus Group)
Theme 1.2: Lack of Affo rdable Housing is a Key Driver of Homelessness • There is an extreme lack of affordable housing available to low-income folks; the cost of housing is a primary barrier for people who are experiencing homelessness to regain housing. Affordable housing is not always affordable enough for people with extremely low income. (Community Forum, Lived Experience Focus Groups, Provider Focus Group)
• Developers of affordable housing face a variety of obstacles; City leaders can and should do more to make it more feasible for developers to develop low-income housing. (Community Forum, Provider Focus Group)
• Changes to local housing policy are needed to allow for development of more housing for people with extremely low income (ELI)/supportive housing. (Community Forum, Provider Focus Group, Taskforce Discussion, Public Comment) o Increase housing supply for the most vulnerable by exploring inclusionary housing policy and requiring more affordable housing units in new developments. o Explore changes to expedite the permitting process.
o Create a mechanism to determine how many mid or high-rent properties remain unfilled and require the units that have been empty for a certain period of time to be opened to low-income community members.
o Create formal city policies to prioritize affordable housing development. o Charge a surtax on vacant residential properties.
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
3 • Locate affordable housing and interim housing in opportunity zones - parts of the City that have access to good jobs, schools, and are safe - rather than concentrating permanent and interim housing in areas of the City that are inaccessible and unsafe. (Community Member Focus Group)
• Use the Housing Element planning process to prioritize ELI housing development. (Community Forum)
• Identifying sites for affordable and/or supportive housing is difficult, there is often push- back from neighbors (Community Forum, Taskforce Discussion, Public Comment) • Supportive housing must have adequate ongoing budget for supportive services and operations (Taskforce Discussion)
Theme 1.3: Protections from Eviction and Displacement
• Expand eviction protections; cover more properties under these protections. (Provider Focus Group)
• Enact anti-rent gouging protections and security deposit limits. (Provider Focus Group) Theme 1.4: Education, Employment, and Living Wage Opportunities • Education and employment are key to keeping people housed. (Provider Focus Group, Lived Experience Focus Group)
• Increase minimum wage. (Lived experience focus group) • Lack of available and affordable childcare is a huge barrier for single parent households, especially to hold a job and even to search for housing. (Lived Experience Focus Group)
• Provide more long-term sustainability supports (e.g. life skill building) (Provider Focus Group, Lived Experience Focus Group)
• Need more resources for youth within the City, to get them on the right track with their education/employment and set them up for success in the future. (Lived Experience Focus Group)
o Preventing homelessness for youth in the first place. o Increase access and funding for apprenticeships for youth experiencing homelessness or in the child welfare system.
• Many folks experiencing homelessness or housing stability have jobs, but cost of living is so high that folks can’t maintain housing themselves. (Lived Experience Focus Group) o Eligibility to receiving resources is a challenge for folks that have some income (in poverty but don’t qualify for help).

Community Plan Strategy 2: Expand Homelessness Prevention and Housing Programs to Meet the Need
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
4 Strategy 2 of the countywide Community Plan focuses on building capacity to provide a broad array of housing, prevention and supportive services over the next five years.

Theme 2.1: Increase Development of ELI/ Supportive Housing • Set metric goals for the City for supportive housing production – both permanent and interim solutions. (e.g. identify pieces of land, build a certain number of units). (Taskforce Discussion)
• Use funding that’s already available but may not be fully utilized (e.g. invest in more Measure A). (Community Forum)
• Need to ensure there is funding for supportive services to be attached to developments; State is making money available for capital improvements but not services. (Provider Focus Group)
• Require that supportive housing communities and other providers in the City have open discussions and regular meetings with public safety entities in order to maintain open communication (Community Forum, Taskforce Discussion)
• Advocate for an increase in PD and first responders to anticipate increase in service calls to supportive housing communities. (Taskforce Discussion) o Recognize that first year or two when new housing opens can be especially challenging as residents stabilize. This is not a constant throughout the life of the project.

Theme 2.2: More Local and Population Specific Programs and Services are Needed in the City
• Santa Clara lacks a “one-stop” service provider like Sunnyvale Community Services. (City Staff Focus Group)
• City needs to invest in services to prevent folks from slipping back into homelessness because they lack resources/connections/social support after being housed. (Provider focus group)
• Need for more services located within the City and available to people who live in the City. (Community Forum)
• Increase resources specializing in serving older adults, who are increasingly becoming a bigger portion of the unhoused population in the City and often require skilled nursing. (Provider Focus Group, Community Forum, Taskforce Discussion) • Target housing and wrap-around services to help subpopulations that are especially vulnerable to becoming unhoused – including survivors of domestic violence and LGBTQ+ youth that may have been kicked out of home by their families. (Community Forum)
• Provide services and housing to people that may have criminal history, low credit scores, or other risk factors for homelessness to find housing. (Community Forum, Lived Experience Focus Group)
• Increase intensive case management services within the City, like Homesafe Program (Provider Focus Group)
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
5 • Help people with rent deposits and other homelessness prevention services to keep people from experiencing the trauma of homelessness in the first place, especially as cost of living and housing costs continue to increase. (Lived Experience Focus Group, Community Forum, Provider Focus Group)
Theme 2.3 : Increase Community Knowledge of Available Resources in the Cit y • Need more information about what services/ resources are available. (Community Forum, Taskforce Discussion, (Lived Experience Focus Group, Provider Focus Group, Public Comment)
o It’s hard for people experiencing homelessness to navigate. o Service providers, City Staff, and community members don’t always know what is available and how to help folks.
o County’s Shelter Hotline does not have much knowledge of what resources the City has.
o Ensure that food pantries and other resources are visible and accessible. o Ensure resources/ services provided by County are also accessible within the City.
• Ensure information about available resources/ services are disseminated to people who have English as a second language by creating partnerships with agencies, churches, synagogues, mosques, and other entities that have close relationships with cultural groups within the City (Community Forum)

Theme 2.4: Raise the Voices of People with Lived Experience of Homelessness
• Center the voices of those with lived experience as the City considers funding, policies and changes that impact those that are unhoused. (Taskforce Discussion, Provider Focus Group)
• Strengthen representation of lived experience from the City of Santa Clara on the County’s Lived Experience Advisory Board. (Taskforce Discussion)

Community Plan Strategy 3: Improve Quality of Life for Unsheltered Individuals and Create Healthy Neighborhoods for All
Strategy 3 of the countywide Community Plan addresses the immediate crisis of homelessness in our community by focusing on doubling temporary housing and shelter capacity, meeting health, safety, and other basic needs of people living in unsheltered conditions, and addressing concerns about the impacts of homelessness in the community.

Them e 3.1: Ensuring Safe and Welcoming Community Spaces for A ll Residents
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
6 • Improve cleanliness and increase trash removal throughout the City. (Public Comment, Provider Focus Groups, City Focus Group, Community Forum, City Staff Focus Group)
o Increased trash, bio waste, graffiti, fires, vandalism generate expenses for clean- up and repairs at City facilities.
o Funding limitations and cuts have impacted the ability to meet the need for trash removal and clean-up in City parks.
o Focus on creeks and waterways; partner with Valley Water to increase abatement in the creek and waterway system; hold quarterly creek cleanup and removal of encampments, trash, and pollutants from waterways in the City. o Address increase in RVs parked for extended periods of time and the trash and bio waste impacts of RV residents.
o Ensure that health and safety guidelines are followed at encampments and around the City.
o Provide garbage bins by creeks and throughout the City. o Improve responsiveness to cleanup requests from residents. ▪ The frequency of trash cleanup needed is also an issue – trash will get picked up but then be there again the next day.
o Focus on Central Park.
o Businesses in Santa Clara are impacted by people who are unsheltered living on the sidewalk or nearby.
o Eliminate the city-wide Clean-Up Campaign and replace it with a voucher for each household to visit a dump site. (PD Advisory Committee) • City staff need more resources/training/assistance to City staff to feel safe and equipped to handle issues as they come up. (City Staff Focus Group) o Noticing more people with severe mental illness and substance abuse issues and City staff are not equipped and are concerned about safety at work. ▪ Crisis mental health outreach often requests PD presence for increased safety
o Concerned about financial liability due to damaged facilities and vandalism. o Provide opportunity for City staff to partner with the Lived Experience Advisory Board to learn how to interact with people experiencing homelessness. Meeting with people with lived experience to better understand the mindset they were in when they were in that experience may be really powerful.

Theme 3.2: Increased City -specific Outreach and Connection to Services , Especially for Those who are Hardest to Reach or to Engage in Services • Need dedicated street outreach team for the City (Community Forum, Taskforce Discussion, Provider Focus Group, PD Advisory Committee, Public Comment, City Focus Group)
o Andrea’s estimate for two full-time people with a dedicated vehicle would cost the city around $200,000/ year.
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
7 o On top of building rapport and meeting basic needs, outreach must connect the City’s unhoused residents with VI/SPDAT assessment which is needed prior to accessing all supportive housing opportunities.
o Outreach needs to be focused on those that are hardest to reach. o Police department provides crisis response but does not have capacity to respond to all calls/do proactive outreach; recent legal reforms have limited some of their tools.
o Add outreach/clinical team response as an alternative to police for quality of life/behavioral health calls.
o Track and reduce the number of “service-resistant” people (individuals who are not receptive to services).
• Improve quality of life for people that are unsheltered in the city; need more immediate solutions to meet basic needs through outreach, hygiene services, etc. (Community forum, Lived Experience Focus Group, Taskforce Discussion, City Staff Focus Group)
o Provide free or low-cost healthcare services within the City (similar to Gardner Family Center in San Jose)
o Increase Dignity on Wheels locations and advertise it through flyers throughout the City; place in locations near schools (e.g. community colleges), jobs and other resources; provide longer time frame for showers. • Increase access to behavioral health services (Community Forum, Provider Focus group, Lived Experience Focus Group, Taskforce Discussion) o Need stronger coordination between City, County behavioral health services, and housing providers; clients get lost in the County system. o Address hesitancy to accept services (e.g. ensure folks significantly impaired by a mental health or substance use condition receive psychiatric assessment and are connected to services if accepted).
o Explore options to provide treatment if they are significantly disabled by a mental health or substance use condition and do not currently meet the standard for conservatorship.
o Substance use treatment in our community is not designed to effectively serve people who are unhoused. Access to treatment takes time, is often scheduled weeks or months out, and is often outpatient (with no bed attached.) • Provide public transit passes and other transportation options (E.g. GoPasses, which is provided in San Jose) to enable people to access services. (Lived Experience Focus Groups, Provider Focus group, Taskforce Discussion)

Theme 3.3: Opportunities to Increase Temporary Housing and Shelter • Identify city-owned land for temporary housing and encampments. (PD Advisory Committee)
o Interim in nature while City waits ongoing permanent structures like the old Bella Vista motel, Kifer Senior, etc.
~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
8 • Explore options like safe parking (with supportive services) for people living in vehicles and RVs. (Taskforce Discussion, Provider Focus Group, PD Advisory Committee) • Utilize empty buildings as low-barrier shelters. (Lived Experience Focus Group) • Provide vouchers for short-term hotel/motel stays. (Provider focus group, Community Forum)
• Continue what the City is doing with Homekey. (Lived Experience Focus Group) • Utilize hotels and motels to convert to transitional/interim housing. (Community Forum)

Summary of Responses to City of Santa Clara Business Community Survey
The Business community survey was open to people who own or operate a business within the City of Santa Clara. The survey consisted of several multiple choice questions to prioritize proposed strategies, as well as opportunities for open ended feedback. The survey was circulated by the Silcon Valley Chamber of Commerce September-Octover 2022 and received 276 respones.

For the multiple choice questions, business owner expressed the most support for the following proposed strategies:
• Expand outreach within the City to proactively connect people experiencing homelessness with case management, assessment, and potential housing opportunities (177 respondents)
• Improve communication among service providers and businesses in the City (91 respondents)
• Change local housing ordinances to make it easier to build additional housing (81 respondents)
• Increase community education and conversations about what homelessness in the City of Santa Clara looks like, what resources are available, and where community members can volunteer (81 respondents)
Common themes from the open-ended responses included:
• Increase policing and enforcement of existing laws, especially related to drug use, theft, and property damage
• Address mental health and addiction with increased services, including in-patient mental health or mandated treatment. Relocate people and/or resources to different areas (e.g. rural areas outside of the City or specified areas within the city with co-located services)
• Provide job training and connect homeless people to job opportunities

~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS
9 Initial Response to Draft Strategic Plan Framework from Taskforce Members
The sixth and final meeting of the Homelessness Taskforce was held on October 27 where a draft framework was presented. Below is a summary of feedback from that discussion:
• Several Taskforce members suggested making it more clear the affordable housing is a priority. It’s currently listed last, which doesn’t match with the importance of housing to address homelessness.
o There need to be enough housing programs to connect people to when engaged through outreach. Have learned through a site visit that sustainable funding for ongoing services and operation of housing programs is as important as the building.
o Interested in more in the plan about the mechanisms the City will use to embrace housing development.
• Several Taskforce members appreciated the inclusion of prevention strategies and cited that as a priority.
o Add a strategy to provide prevention support for families through collaboration with school districts.
• Several Taskforce members recommended separating interim housing and permanent housing programs into separate strategy areas.
• Street outreach strategies under Priority Area 3 were identified as a priority for several Taskforce members.
• Add concrete parameters for the strategies. For example, add information about the funding amounts available, and/or set targets for the type and amounts of housing and services to be created, along with expected costs.
• In Priority Area 1, consider language more broad than “assessing people for supportive housing.” Conducting Coordinated Entry assessments isn’t the only role outreach plays in connecting people to housing. Outreach also develops relationships with people that make them more likely to engage with available resources. • Include more targeted strategies for subpopulations, such as young people and seniors. • Appreciated that feedback from the Taskforce and community is clearly reflected in the draft framework.
• Mental health can be a cause of homelessness, particularly in young people, so recommend investing in youth mental health.
• Do more to highlight the importance of building broad-based support in the community. ~ Homebase

ADVA NC ING SOLUTIONS TO HOMELESSNESS

1 City of Santa Clara Homelessness Plan
Draft Framework
This framework provides a proposed overview of the City’s plan to reduce homelessness and its impact, including an outline of the major plan sections and a summary of the proposed strategies.

Proposed Plan Outline
The City’s plan to reduce homelessness and its impacts will include the following sections:

I. Introduction and Background
o Context for the plan: City of Santa Clara Homelessness Taskforce and adoption of the Santa Clara County Community Plan to End Homelessness
o Homelessness in the City of Santa Clara [Point in Time (PIT)Count, Homeless Management Information System (HMIS) data]
II. Planning Process
o Summary of planning process, including avenues for collecting feedback III. Overview of Existing Resources and Programs
o City’s ongoing efforts, initiatives, programs, and resources o High-level overview of homeless system of care and services provided at the County- level
IV. Needs and Gaps
o Summary of needs and gaps identified by the community and available data V. Strategies for building upon existing efforts to reduce homelessness and its impacts throughout the City
Needs and Gaps
The following needs and gaps emerged during Taskforce meeting discussions, focus groups with a variety of stakeholders, feedback from the Community Forum event, public comments sent to the Homebase team, and additional feedback and information shared with Homebase by City staff. A few common themes from the feedback include:
• Lack of affordable housing is a key driver of homelessness; • More community education is needed about homelessness, its causes, and current efforts to address it and its impacts;
• Education, employment, and living wage opportunities are key to keeping people housed and helping them to return to housing;
• More resources should be located within the City;
• Trash, bio waste, graffiti, and fires impact public health and quality of life for all residents; • City staff need more support and resources to respond to safety concerns and feeling overwhelmed; and
• Dedicated, proactive outreach is needed within the City, including rapport building, basic needs, and assessment for connection to housing resources. ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

2 Proposed Strategies
Below is a list of proposed strategies compiled by the Homebase team to address the needs and gaps identified by the Homelessness Taskforce, available data, various community feedback processes, public comment, and input from City staff. The proposed strategies are grounded in best practices in the field, aligned with the City-endorsed Community Plan to End Homelessness, honor the lived experiences and expertise of people experiencing homelessness, and consider the collective needs of all community members.

How th e Strategies are organized
In considering the breadth of feedback that was collected and the strategies most likely to address the feedback and needs of the community in a meaningful and long-lasting way, Homebase identified six priority areas of focus for the potential strategies:

1. Conduct proactive street outreach with the goal of assessing people for supportive housing.

2. Address basic needs of people living outside, including shelter, health, and hygiene.

3. Build community understanding of the causes, needs, and experience of homelessness.

4. Reduce the impacts of unsheltered homelessness throughout the community.

5. Create broad based support for interim and permanent supportive housing as well as Extremely Low Income (ELI) housing development across the City.

6. Prevent homelessness for City residents at-risk.

What is included in the Framework
The following section identifies strategies for each of the six priority areas and addresses:
• The Santa Clara County Community Plan to End Homelessness strategies that align with each priority area;
• Objectives to be achieved by the proposed strategies; and • Existing or ongoing efforts and investments already underway that the proposed strategies are intended to build upon.

Priority Area 1: Conduct proactive street outreach with the goal of assessing people for supportive housing
Aligns with Countywide Community Plan Strategy 3
Objectives:
ü Ensure that people experiencing homelessness in the City are assessed as part of the community’s Coordinated Entry System1 and connected to other services to meet their health and basic needs wherever possible.

1 The Coordinated Entry System is a community-wide access model for supportive housing that assesses, prioritizes, and refers households experiencing homelessness to supportive housing resources as they become available.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

3 ü Increase utilization of existing City and County homeless assistance resources by people experiencing homelessness in the City.
ü Increase connections to mental health services (including crisis services) for people experiencing homelessness in the City, especially those who have been hesitant or lack the capacity to access services.
ü Proactively engage, develop rapport with, and ultimately house people with the highest needs in the community.

Existing/Ongoing Efforts by the City:
• The City Police Department’s Community Response Team conducts outreach while not in uniform to respond to crises and connect people experiencing homelessness to existing services. The team does not conduct housing assessments for the County’s supportive housing system, but it does facilitate assessments with partnering entities.

Proposed Strategies

1.1: Fund a coordinated street and encampment outreach team serving the City of Santa Clara that includes staff from a mix of different disciplines, including healthcare, behavioral health, and housing navigation.
o Outreach and engagement programs and staff should be person-centered and housing-focused.
o Support efforts to assess people experiencing homelessness in order to connect them to the Coordinated Entry System.
o Ensure unhoused and housed community members are aware of available outreach services and when and how to contact them.
o Collect lived experience feedback from people living unsheltered who are not engaging with services or accepting services/resources about the reasons why and to inform improvements to both outreach/engagement efforts and shelter/housing/service programs.

1.2: Explore opportunities to support peer outreach that trains and employs people with lived experience of homelessness to provide street outreach and system navigation services.

1.3: Improve coordination with the County Office of Supportive Housing and the County’s Office of Behavioral Health Services to increase access to reliable and timely options for responding to crises that require clinical responses or de-escalation. o Partner with the County and local service providers to train City staff about crisis response and other resources that are available in the community. o Create clear guidelines for outreach workers, volunteers, and other City staff about the crisis response services available and how and when to use them. o Train outreach workers and volunteers in outreach and engagement best practices, including de-escalation.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

4 o Work with the County Office of Supportive Housing and other local jurisdictions to explore opportunities to expand mental health outreach and crisis response within the City.

1.4: Increase coordination between City staff and County Behavioral Health to ensure that outreach teams serving City residents can provide a warm hand off to connect people with available behavioral health services, including mental health care and substance use treatment.

Priority Area 2: Address basic needs of people living outside , including shelter, health , and hygiene
Aligns with Countywide Community Plan Strategy 3
Objectives:
ü Create opportunities for engagement, connection, and trust-building with people living unsheltered by providing resources to meet basic needs and build a foundation for making progress toward housing goals.
ü Address the immediate unsheltered crisis in the City by creating spaces for people experiencing homelessness to safely stay, address immediate needs, and access services. ü Improve the accessibility and experience of public areas throughout the City for both housed and unhoused residents.

Existing/Ongoing Efforts
• The City, in partnership with WeHope, is piloting a mobile shower and laundry service. This service also includes case management.
• The City, through NextDoor Solutions, funds support and counseling services for survivors of domestic violence.
• Covenant House provides transitional housing for youth experiencing homelessness. • The City, in partnership with the County Office of Supportive Housing, funds $125,000/year for intensive case management.
• The City, in partnership with the County Office of Supportive Housing, funds $50,000/year for Homeless Prevention Services.
• The City funds school-based homelessness prevention through Bill Wilson Center’s Family Advocacy Services.
• The City, in partnership with Abode and Bill Wilson Center, funds a Tenant Based Rental Assistance (TBRA) program of more than $1,000,000 combined each year. • The City, in coordination with Tucker Construction and the Police Department, funded Homeless Encampment Clean-Up at $90,000 in FY 2022-2023. • The City, in coordination with United Way, provides funding of $5,000 per year for 2-1-1 services to help residents locate shelter and food.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

5 Proposed Strategies

2.1: Assess current hygiene, shower, biowaste, and laundry services and determine optimal locations and times to expand access and participation in existing programs. o Leverage and coordinate with County mobile services.
o Build in opportunities to connect people accessing services to outreach workers, services, and the Coordinated Entry System.
o Ensure unhoused and housed community members are aware of available services.

2.2: Explore partnerships with businesses, nonprofits, faith-based, and volunteer organizations to leverage funding, facilities, expertise, and staffing to support provision of basic needs services, such as food, hygiene supplies and services, and restrooms for people living unsheltered. For example:
o Donation drives
o Volunteer days or programs
o Community events staffed in part to connect housed and unhoused community members

2.3: Establish safe and welcoming places for people living in unsheltered situations to access. o Locations should be places where people can find day-time respite from inclement weather, rest indoors, access restrooms, use computers, wifi, and phones, charge devices, and access services.
o Staff locations with volunteers and/or paid staff who can engage with, provide information, and connect people with services if needed. o Aim to establish additional options for people beyond parks, libraries, etc.

2.4: Create storage options for people experiencing sheltered and unsheltered homelessness to enable safe storage of personal items.

Priority Area 3: Build community understanding of the causes, needs, and experience of homelessness
Aligns with Countywide Community Plan Strategies 1 and 3 Objectives
ü Build community support for new housing developments or programs for people experiencing homelessness in the City.
ü Foster greater understanding, support, and a stronger sense of overall community by increasing connections between housed and unhoused people.

Existing/Ongoing Efforts
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

6 • The City convened a Homelessness Taskforce and hosted an interactive community forum event to provide education and gather feedback from residents.

Proposed Strategies

3.3: Work with local service providers to coordinate information sharing and connections with business, faith-based groups, and other community organizations interested in fundraising or volunteering.

Priority Area 4: Reduce the impacts of unsheltered homelessness throughout the com munity
Aligns with Countywide Community Plan Strategies 2 and 3 Objectives
ü Ensure safe and healthy community spaces for all City residents. ü Leverage collective community resources to create efficient and impactful interventions. ü Improve interactions between people experiencing homelessness and housed community members by empowering, educating, and building capacity of City staff and other housed community members who regularly interact with unhoused people.

Existing/Ongoing Effo rts
• The City has hired Tucker Construction to provide clean-up services at encampments and other needed areas in the City.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

7 • The Police Department’s Community Response Team partners with the Santa Clara Valley Water District, the Santa Clara County Roads and Airports Department, Caltrans, Railroads, private property owners, and others to conduct clean-up and abatement.

Proposed Strategies

4.1: Develop City protocol to triage crises and concerns. o Determine what issues should be routed to specific City departments and agencies (e.g., Police, Parks and Recreation, Housing), County services (e.g., Behavioral Health), outreach teams, and hospital emergency departments. o Disseminate protocol to outreach teams and City staff who receive calls about or regularly interact with people experiencing homelessness

4.2: Provide training and support to City staff who regularly interact with people experiencing homelessness as part of their job.
o Topics may include trauma informed care, information about available resources in the City or County, how to get assessed for housing placement, and how to connect with other services and assistance.

4.3: Provide additional emergency shelter and interim housing options until more permanent affordable housing options are available.
o Include people with lived experience in the planning process to ensure that new options are designed to meet the needs of people living in unsheltered situations. o Prioritize client-choice in shelter and interim housing options (e.g., to the extent possible, allow people who have developed support networks while living in encampments to move into shelter or interim housing with or near members of those support networks/’street family”)
o Coordinate with County to ensure people experiencing homelessness in the City are aware of and accessing the full spectrum of existing shelter and interim housing options.
o Set aside interim housing for unhoused residents currently living in the City of Santa Clara.

4.4: Explore opportunities to implement innovative models for safe parking (e.g., rotating safe parking programs) throughout the City, including with access to supportive services, hygiene services, and biowaste and trash services.

4.5: Explore partnerships with Valley Water, the County, Caltrans, railroads, businesses, nonprofits, faith-based, and volunteer organizations to leverage funding, facilities, expertise, and staffing to manage the impacts of encampments and support biowaste and trash collection and clean up near encampments, parks, creeks, and other locations in the City.

4.6: Create mechanisms to supplement existing sanitation and safety efforts throughout the City, especially at encampments and parks, such as:
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

8 o Downtown Streets Team program for City of Santa Clara to supplement sanitation efforts and offer employment opportunities for people with lived experience of homelessness.
o Volunteer opportunities for housed community members to assist with clean-up and basic outreach services, including in partnership with Street Team or other unhoused or recently housed community members.
o Assess needs for expanded fire prevention or other safety protocols. o Create regular trash pick-up routes (incorporated in or similar to routine City trash collection services) to service encampments and other needed locations. Provide trash cans, bags, and/or dumpsters for use by unhoused residents to facilitate efficient pick- up.

4.7: Develop a targeted plan for engaging and housing the highest utilizers of County and City resources.
o Include people with lived experience (including currently unsheltered community members) in planning.
o Identify and assess participants to determine resources needed. o Convene and engage outreach, and housing providers.
o Develop housing and support goals and plan in partnership with participants.

Priority Area 5: Create broad based support for interim and permanent supportive housing as well as Extremely Low Income (ELI) housing development across the City
Aligns with Countywide Community Plan Strategies 1 and 2 Objectives
ü Use all the tools available to the City to increase housing affordability, especially at ELI levels. ü Reduce opposition to new development at all stages – from initial planning through operation. ü Create new housing that is affordable and accessible to people experiencing or at risk of homelessness.

Existing/Ongoing Efforts
• The City has invested in 1,286 units of affordable housing, 306 of these units are ELI housing. • The City invests in intensive case management for individuals residing in permanent supportive housing.

Proposed Strategies

5.1: Continue to support implementation of the Santa Clara County 2016 Measure A Affordable Housing Bond to encourage developers to build ELI and supportive housing within the City.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

9 5.2: Prioritize available City resources (e.g., HOME ARP, PHLA, CDBG, local affordable housing funds) to fund ELI and supportive housing development.

5.3 Explore amendments to City’s housing-related policies to make affordable housing easier and less expensive to create. For example:
o Update the Affordable Housing Ordinance to require a minimum amount of Very Low Income housing units in market rate developments.

5.4: Engage housing developers to leverage new state funding for housing for people experiencing homelessness, including Homekey.

5.5: Engage with and support Destination: Home’s Housing Ready Communities program to increase awareness of the causes and impacts of homelessness and best practice solutions to foster support for affordable housing development.

5.6: Develop a protocol in collaboration with developers, service providers, people with lived experience of homelessness, property management companies, and neighborhood groups to ensure successful integration of new interim and supportive housing developments into the community. This protocol should include:
o Guidelines for staffing ratios and availability of supportive services; o Key messaging/education for housed community members as well as incoming tenants;
o Creating channels for communication between neighbors, including during planning phases and after housing is open;
o Connection and community-building opportunities for existing neighborhood residents and incoming tenants; and
o Coordination with and expansion (if needed) of emergency response services, as well as other community-based service options for complaints or concerns that do not warrant emergency response.

Priority Area 6: Prevent homelessness for City residents at-risk Aligns with Countywide Community Plan Strategies 1 and 2 Objectives
ü Reduce the inflow into homelessness among City residents at imminent risk of losing their housing.
ü Increase the availability and accessibility of services within the City for City residents.

Existing/Ongoing Efforts
• The City funds Tenant Based Rental Assistance (TBRA) for families with children who are homeless or are fleeing domestic violence.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

10 • The City contributes to the Countywide Homelessness Prevention System and provides emergency rental assistance and landlord tenant mediation.

Proposed Strategies

6.1: Invest additional City funds in the Countywide Homelessness Prevention System to provide services within the City and to increase access to prevention services for City residents.

6.2: Implement stronger protections to prevent people from losing their housing through eviction, rent increases, or other forms of displacement. For example:
o City ordinances or property owner/landlord incentives to prevent evictions and rent increases.
o Informational campaign for households at risk of homelessness about existing financial and other resources.
o Adopt a City Displacement policy which would be applicable when existing units are proposed for demolition.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS
From:

To: CommunityService
Subject: Homeless Task Force
Date: Tuesday, November 1, 2022 6:46:54 PM
Why are there no members of the homeless community on the task force? The millionaires on the task force can have zero knowledge of this communities problems!

From:

To: CommunityService
Subject: Homelessness plan feedback
Date: Wednesday, November 2, 2022 1:47:11 PM
Hi, I appreciate your thoughtful plan, and I would like to share my feedback with you:

While it's sad to see homelessness numbers grow, I would want to encourage you to use as much data as possible to inform your decision, and I one common trend I've seen in the data is with regards to:

1. People with mental health problems, especially the threatening one and the ones who shout at you violently on the street, making the community a place to be afraid of, isolating us more, or making people desensitized to homeless, which makes your work even more difficult to do.

2. People with drug addiction problems, because they're the ones who are prone on becoming those in point 1.

Michael Shellenberger, an expert in homelessness in California even suggested renaming homeless encampments as open drug scenes, since that better represents most homeless locations.

In the parking lot under where I live is a homeless lady who I'm worried about and she has mental issues (point 1).

I hope you consider the effect of drugs and mental health heavily in your future plans and wish you the best luck on ending homelessness.
-
From:

To: CommunityService
Subject: Homeless Task Force comments
Date: Wednesday, November 2, 2022 2:07:27 PM
Hello,
I would hope that it is abundantly clear (to the Task Force members) that the reason many people do not take advantage of the programs and offers made to them is because they do not want to be drug tested, which, in itself, is almost always a sure sign of the underlying cause for their homelessness.

Substance abuse may not have been the initial cause for being homeless, but once "outdoors" it
* becomes readily available,
* seems harmless enough at the beginning,
* and is a method to feel "accepted" by their new peers in their new environment.

Approximately 85-89% of the homeless in our San Francisco Bay Area suffer from either substance abuse, including drug addiction, and/or mental health issues. Until these can be adequately addressed, the number of homeless will continue to unnecessarily spiral out of control.

Another concerned Santa Clara citizen,

From:

To: CommunityService
Subject: Homeless Plan Draft Framework Feedback
Date: Wednesday, November 2, 2022 2:09:04 PM
I read the draft. It's a joke. Nowhere does it mention the REAL prime causes of homelessness.

Substance abuse and mental illness. Until those are addressed ? You're wasting your time and my tax money.

The substance abusers will not be able to maintain any kind of housing that is handed to them until they are sober. That means voluntary or involuntary rehab. The mentally ill should be institutionalized. Allowing them to exist as they are is far from humane. Note that I used 'exist' rather than 'live', because that's what these people are doing. Existing. That's sad.

But again, nothing will be accomplished until the root problems are a) admitted to, and b) addressed. This isn't a replay of 'The Grapes Of Wrath'. Treat for what it is and maybe you have a chance of making an impact.
■
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From:

To:

Subj ect:

Date:

Attachments:

Friends,
-
CommunityService
Feedback on Homeless Task Force
Wednesday, November 2, 2022 2:22 :02 PM
image001.png
I see a serious gap in your approach - there is no indication that you have studied or considered solutions attempted and enacted by other cities. That really should be the first step ... doing the industry research in cooperation with universities (Stanford? Santa Clara University?) to see what has been tried by others and how their plans worked.

You don't have to reinvent the wheel. I strongly suspect that there are good solutions out there just waiting to be found . May be that was part of the planning process, but it is entirely missing from the doc you provided.

All my best,
• -
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Business Growth and Personal Performance Specialists
From:

To: CommunityService
Subject: So-called "Homeless"
Date: Wednesday, November 2, 2022 2:34:02 PM
To Whom It May Concern:

The only plan or solution regarding the so-called "homeless" (or just plain "bums," I would call them) that I want to hear is one that gets them the hell out of this whole county altogether, preferably the sooner, the better.

They contribute nothing to the community, all the do is drive down property-values, increase crime and cause deterioration & decay of the area. This County used to be a nice place to live & work at one time. Now however, it's quickly becoming a pigsty with all the "homeless encampments" left & right. I don't care where you move them to; deposit them onto Newsom's front lawn. Drop them into the middle of Death Valley for all I care. But get them the hell out of here. Rent & cost of living in this area are way too high to have to put up with scum like this hanging around ruining the place.

Sunnyvale, CA
-
From:

To: CommunityService
Subject: Re: review
Date: Wednesday, November 2, 2022 2:54:49 PM
yes
On Nov 2, 2022, at 2:35 PM, CommunityService
<[email protected]> wrote:

Hello , are you referring to the City’s Homelessness Plan Draft Framework document?

From:

Sent: Wednesday, November 2, 2022 2:19 PM
To: CommunityService <[email protected]> Subject: RE: review

Hello,

I read the overview, and called for services it seems it’s only for families.. if you are single you can only have a shelter which to me is discrimination.

Secondly, I would like to request that you change your language to unhoused or displaced people rather than homelessness.

I’ve been unhoused for 5 months now, the parking program I am on the wait list, have not heard back from anyone.

I think you need to add singles to your housing program and not just shelters..

*************************************
Chief Kindness Officer | Life Coach | Doula Giver

c:
*************************************
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From:

To: CommunityService
Subject: Feedback on Homelessness Plan
Date: Wednesday, November 2, 2022 4:24:02 PM
Instead of reinventing the wheel, utilize methods that other cities have found "successful", especially since this appears to be a never-ending problem with few solutions. How many homeless exist in Santa Clara? Whatever approach you devise should be put forth with location, cost, process, time, etc.

From:

To: CommunityService
Subject: Feedback - Homelessness Plan Draft Framework
Date: Wednesday, November 2, 2022 4:47:03 PM
Hello - Just read through this document and clearly believe this is the wrong path.

Lack of affordable housing and public services is NOT the key driver for homelessness.

The driver for Homelessness (90+% of homeless), as we see it, is drug abuse or mental illness.

Solving those drivers FIRST, and people will find jobs and housing.

Regards,

From:

To: CommunityService
Subject: Homeless
Date: Wednesday, November 2, 2022 5:03:59 PM
Hello!
I just want to say Not just homelessness is the problem but mental health for these people without homes so a mental health facility is important as well. Drug rehabilitation as well. I almost got assaulted by a homeless man near Lions who was ranting asian hate. Luckily, i was able to run. But it was very traumatic for me and my 4 year old. I did not report it to the police since i wasn't harmed but should we wait for anything to happen before we do something? Safety is becoming a big issue as well. I'm glad that there is somehow an open communication between the community and the government. Thanks for this.

-
From:

To: CommunityService
Subject: City of Santa Clara Homelessness Plan,Draft Framework Date: Wednesday, November 2, 2022 5:13:34 PM

1.) "Lack of affordable housing is a key driver of homelessness." - This is a fallacy. If you cannot afford to live in a certain area, you must look elsewhere. The answer to homelessness is charitable organizations and removal of regulations preventing the building of charity housing. Get out of the way and let the public find a solution.

2.) "More community education is needed about homelessness, its causes, and current efforts to
address it and its impacts."
- Nonsense. Most people don't really care
about how this disaster occurred, but some us know why. Government interference and "social engineering" caused it.

3.) "Education, employment, and living wage opportunities are key to keeping people housed and
helping them to return to housing."
- Teaching people skills is good as long
as those skills are in demand. Otherwise you're wasting time and our tax dollars. A large percentage of the homeless are mentally incapable of learning advanced concepts, such as engineering, required to work and live here. The so called "living wage" concept is silly and a typically compassionate political rhetoric. Anybody with the common sense of being able to "think past first base"
should realize that a "living wage" is a silly
concept debunked by real economists.

4.) "More resources should be located within the City" - No. The area is too expensive for homeless people. Arrangements should be made with communities outside of this area for entrepreneurs to build accommodations for the homeless.

5.) "City staff need more support and resources to respond to safety concerns and feeling
overwhelmed."
- Yea... I bet you want more money. Fact is, government cannot spend money as efficiently as the private sector. Never has...never will.

In short, everything you are proposing will, no doubt, exacerbate the

problem. It's what government has done to cause this problem in the first place, the difference being that now government wants more money to do it.

From:

To: CommunityService
Subject: Comments on homelessness framework
Date: Wednesday, November 2, 2022 5:35:32 PM
One common barrier to housing is not addressed here: pets. Many who are evicted cannot find any housing options that allow pets within anything resembling a reasonable price range. They become homeless for the love of their pets. But few shelter scenarios offer any accommodation for pets, so often, homeless pet owners will refuse
all support offers. Yet it's the opposite of callousness or selfishness. As Leslie Irvine noted in her book "My Dog Always Eats First: Homeless People and Their Animals" (see article
), those pets are keeping people alive as they cope with a harsh reality. Anyway, that's one thing I'd like to see addressed. Frankly, I'd like to see it addressed for all renters, and I freely admit that it was a driving factor in my purchasing my first home nearly 20 years ago. (Couldn't possibly afford to today, but back then, it made more sense.) But you can have kids that color on walls and pee on everything and all sorts of shenanigans, but have a nice, well-behaved pet and good luck finding a place to rent. And they have now started charging extra pet rent and pet deposits.

--
Thanks,
-
From:

To: CommunityService
Subject: Plan to end homelessness comment
Date: Thursday, November 3, 2022 12:16:11 AM
Hello,
Disclaimer: I don't have time to read the whole thing, and mostly skimmed the titles to see if the structure of the plan is sound (though read a little into some of the sections that stood out to me).

That being said, the outline looked solid. I think based on the outline and some of the details written, this was written with empathy and efficacy in mind. I mostly wrote in to give encouragement to the folks behind this, as I have the assumption that in government that good things fly under the radar relative to the actual support it would have.

Thanks,
■
From:

To: CommunityService
Subject: HOMELESS PLAN
Date: Thursday, November 3, 2022 9:12:55 AM
To whom it may concern,
I have many opinions about Homelessness remedies. I'm not sure that the current plan addresses. I'm extremely opinionated because someone close to me is Homeless..........my husband.

Wow! How can that be one may ask....? Well in our current Affordable or Low Income Housing there are incorporated policies that make attainability of this type of property impossible. I resided in low income housing, married some 20 years after I moved to a man I knew from high school.

I didn't know his experience with the law and short term incarceration would eliminate his possibility of living with me in this classification of housing. I also did not know he was Bi-polar. His mental health has limited his ability to work, do taxes (so therefore missed stimulus checks; advocate to have his record expunged etc. If I
didn't have to work it would be my full time job to prepare him for each of the necessary steps in life he needs to take.

Please remember that homelessness extends to those living in their cars; which he does. He has been assigned social workers but none have liberated him from this very debilitating cycle.

I'm a mentor for a non-profit. If others in similar
conditions had a one on one mentor to help
them navigate through the many unnecessary hurdles in life, I know many more could actually escape the bondage that is associated with being homeless especially in this state. I KNOW provisions like free legal aid, short term work assignments; unbiased rental opportunity, and
reasonable rental properties for those living with the mentally ill.

Thank you, I could go on and on but I have to work for a living.

■
From:

To: CommunityService
Subject: Homelessness plan review feedback
Date: Thursday, November 3, 2022 9:25:08 AM
I'm not an expert of homeless but did review the plan and think it is comprehensive.

I will say this... Alcoholics Anonymous is the most successful treatment program in the world and is based on 'one drunk helping another' so efforts to enlist the help of people who have experienced homelessness
would be key in my opinion.

This and these points from the plan would be most effective Increase connections to mental health services (including crisis services) for people
experiencing homelessness in the City, especially those who have been hesitant or lack the
capacity to access services.

The City Police Department’s Community Response Team conducts outreach while not in
uniform
o Partner with the County and local service providers to train City staff about crisis
response and other resources that are available in the community.

3.1: Engage people with lived experience of homelessness to inform decision- making about
funding, housing development, and to support community education efforts. o Set aside seats on the City’s planned Housing Commission for people with lived
experience of homelessness within the City.
o Coordinate with the Lived Experience Advisory Board-SV to obtain input about funding
decisions and community engagement efforts.
o Adopt a City Displacement policy which would be applicable when existing units are
proposed for demolition.
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From: Mallory von Kugelgen
To: CommunityService
Subject: feedback on Homelessness Plan Draft
Date: Thursday, November 3, 2022 12:30:56 PM
Attachments: image001.png
image002.png
image003.png
Hi,

1. Per the Age-Friendly domain of communication, some headings are not readable for older adults - font is faint and there is not enough contrast for older readers, which prevents text comprehension. Also, this report has a very high readability index, which puts it well beyond the literacy skills of many citizens who might be interested in this information.

2. There is no scope of the problem in this report to quantify the strategies proposed - How many unhoused folks in the City limits?
Who are they?
Why are Santa Clara’s homeless citizens unhoused and how are they managing to survive?
Where are Santa Clara’s unhoused people living?
How does the City prioritize who gets the most assistance and equitably? (like families with children versus older adult men, who might make up a larger percentage of our homeless?)
What is the total amount of money the City is spending on existing services and where does it come from?

3. It would be helpful to educate readers about the County Coordinated Entry system and how works, including the term VI-SPADT used by homelessness workers as a noun with no explanation of what that is. (It is never clear that local agencies can conduct this assessment, but that the database is a county system through which people are sorted and then referred back to local providers who are overwhelmed and not able to provide their services fully.)

4. Under Priority Area 1: Conduct proactive street outreach with the goal of assessing people for supportive housing, SCPD’s crisis team is noted (and now, we have the TRUST team), but not the other City departments that frequently encounter and assist homeless individuals seeking housing because they are already homeless or are on the verge of becoming unhoused:
the library, Senior Center, SC Fire Dept, Housing department, SC Unified School District (including Adult Ed), and Finance. There is more City assistance being provided than just though SCPD.

5. Accountability - didn’t see any strategies for making sure that City dollars spent to outsource services, such as at the Salvation Army, are being used effectively, responsibly, and without additional barriers to individuals in need to gain access.

City of Santa Clara Homelessness Plan
Draft Framework
How the Strategies are organiz d
0 0
0 0
0 0

Thank you for your efforts! I hope there are some very tangible outcomes from this plan for our citizens - they are hurting.

Mallory

Mallory von Kugelgen, RN, PHN
Pronouns: she/her/hers │Pronombre: ella
Health & Wellness Coordinator
Santa Clara Senior Center
1303 Fremont Street
Santa Clara, CA
95050
(408) 615-3180

1 Cityof
Santa Clara
From:

To: CommunityService
Subject: homeless project
Date: Thursday, November 3, 2022 4:26:07 PM
It is obvious a lot of work and thought went into developing this plan.

Thank you.

My comment is on when services are offered and how they are offered. My recommendation is to work proactively. It will cost less in the long run and can help ensure that folks get support before they hit a crisis point.

For
example, it is much cheaper to keep someone in their home than it is to get someone into a home. Teaching individuals how to may also result in more resilient citizens.

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From:

To: CommunityService
Subject: Homeless feedback
Date: Friday, November 4, 2022 9:10:05 AM
Hello,
To tackle the homelessness issues, here are some thoughts that the City of Santa Clara needs to consider:

1. Pass a new LAW to make living on the street a punishable felony crime, immediately to jail.

By allowing homelessness to perpetuate unattended, it now sprawls and grows unchecked. If it were illegal, this would set a new precedent that street living is not allowed at all (zero tolerance) and people need to find other resources (friends, family, co-housing, etc.).

2. For now, HIRE enough manpower to individually interview each homeless person in depth to fully understand and then categorize needs. Not every person is homeless for the same reason(s) obviously.

3. Some suggested CATEGORIES classifications: based on why is each person homeless, either voluntary or involuntary

1. Drugs/alcohol

2. Incarceration

3. Job loss

4. Home loss

5. Medical bankruptcy

6. Mentally Ill

4. Some suggested hard line ACTIONS for classification - plus city accountability for stats/tracking, follow up, transparency, and measurement of success/resolution.

1. Mandatory rehab (not optional) and follow up for job and house placement

2. Felons returned to jail (not negotiable), then job and house placement assistance upon release

3. Job placement assistance (not optional)

4. Housing assistance - Temporary housing/shelter and then priority placement assistance into low income housing

5. Medical assistance - government aid program enrollment, low interest or deferred repayment, credit protection

6. Involuntary commitment and assessment for release (not optional) - into mental health facility, monitoring on meds (involuntary and not optional), and follow up. Refusal of mental health help equals jail time, non negotiable.

5. CLEAN up the streets, tear down all encampments, remove all traces, post prominent notices of illegality.

6. PUT funding to assure quantity and quality of the above. Rehab facilities, prisons, job placement agencies, housing agencies, medical programs and agencies, and sufficient numbers of mental health facilities.

I
A possible brave new WAY forward, using tough love with a hand up and not a hand out. We do NOT need to keep throwing more $$$$$ money at the problem with NO resolution or accountability in sight. We can't keep doing the same things and expect a different outcome.

Thank you.

From:

To: CommunityService
Subject: Comment on Homelessness Plan Framework
Date: Saturday, November 5, 2022 2:18:37 PM
First, there are some items in the plan that are objectionable. Primarily, "o Update the Affordable Housing Ordinance to require a minimum amount of Very Low Income housing units in market rate developments"
This is a horrible idea. We have
a massive shortage of built housing. Enacting what are
basically taxes on development to fund other development is at best a net 0 game, but more likely it will result in less housing being built overall. We need millions of homes being built in the bay area, we should be reducing development costs, making it easier to get permits, and making reviews more final and reliable to ensure as much housing gets built as possible.

Trying to fund affordable housing on the back of other housing developments is short sighted and has no place in Santa Clara.

Similarly, other housing-negative policies should not be followed, such as "CIty Ordinances to prohibit rent increases", or making it more expensive to redevelop (A displacement policy).

These will simply make the problem worse.

We need to be redeveloping denser, not creating
incentives to not do so.

Identifying sources of funding that do not come from the housing sector itself should be the top priority. "Reduce opposition to new development at all stages" is a very good idea and should be aggressively pursued.

Instead of the bad policies mentioned above, it would be better to adopt policies that require approvals for a range of housing types (all market rate, but to ensure we build a balanced range of housing types in the city), and finding ways to ensure more finality in review processes. Uncertainty
that can be caused by endless appeals or lawsuits is a massive problem, and there should be some ability to declare review processes final and not subject to clawback.

As long as the toxic provisions at the top are included, I would urge the city council to vote against this plan.
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From:

To: CommunityService
Subject: Homeless Plan Draft commentary
Date: Saturday, November 5, 2022 5:19:20 PM
Thank you for posting the draft online and promoting it on NextDoor. I'd hope that some of our programs are taking a realistic look at a person's ability to become self-sufficient in the Bay Area. I mean realistic as in probabilities - real data. The Bay Area is one of the most desirable
and thus expensive places to live in the US - sort of like Maui. Research has shown that most people are homeless only for a short bit of time, but for others, especially the chronically homeless I'd hope that part of the social worker's plan is to take an assessment of an individual's skills, family connections, etc. and consider if moving to another area such as the central valley or another area in the US with more affordable housing and job openings matching the homeless person's skill sets
is taken into account. I don't think sleeping outdoors
should be legal. I appreciate there are legal precedents (set in places like San Diego, CA) which
mean that we must either carve out a place for people to camp or provide them with some type of shelter. There need to be sticks and carrots. Since a problem can only be solved if we have good data to know if progress is being made, this means we need homeless people
showing up at places where they can be triaged, assisted and counted. I would discourage, possibly outlaw, assisting homeless people living by the creeks and under overpasses.

Crackdown on panhandling. During a creek cleanup I observed members of a religious group fanning out with snacks and
bottled water to people living in the creek. We were of course picking up a lot of the trash these people generated. This leads to people seeing homelessness as an unmanaged problem, and leads to homeless people (especially women and the elderly) in a much
more precarious place. We should also look at expensive cities that do not have the same level of homeless per capita. Take for instance Zurich and Vancouver (BC).

From:

To: CommunityService
Subject: Homeless Plan Draft Framework Feedback
Date: Sunday, November 6, 2022 4:41:19 PM
To whom it may concern:

I have the following feedback points for the Homelessness Plan Draft Framework. I have the perspective of someone who is impacted daily by homelessness due to the proximity of a homeless community directly behind my back fence in Saratoga Creek.

Specific points of feedback:

1. As a city resident experiencing impact at my residence (as opposed to in public spaces such as streets and parks), it is important for the city plan to prioritize prevention of illegal housing from impacting legally zoned property owners. By analogy, if myself or my legally zoned neighbors violated zoning laws, we would be subject to stiff penalties. We must enforce rules/laws that establish where homeless communities can exist, and where they can't exist.

Recommendation:

Buffer zone laws and enforcement from legally zoned residents and unhoused/un- zoned communities. Buffer zone laws should also include sensitive areas such as schools.

2. Establish a strong partnership with Valley Water and their homeless committee. The homeless community behind my fence lives on Valley Water property. They access that property through a gate provided by Valley Water through the Bill Wilson Jr. park. They also use the restrooms in Bill Wilson Jr. and Central Park and frequently vandalize or leave debris in these areas. The city needs to work closely with Valley Water on where communities are going to be allowed to exist, what resources will be used, access points, etc.

The waterways are a bad place for homeless camps for many reasons including safety of those in those camps and those impacted around those camps.

3. The city needs to recognize the dangers that residents such as my family are subjected to due to the situation above. We have seen weapons, illegal drugs, fireworks, campfires, domestic disputes, vandalism, and other issues within a few feet of our residence. I have an 8-year-old daughter that has been afraid of being in the backyard. It is easy to tell us to report such incidents, but they will just repeat over and over with little that can be done. We need real enforceable laws for safety. We can't wait for the county or the water district or some other jurisdiction to solve our city problems. We also can't fear the courts or lawsuits from homeless advocates when public safety is involved. Real city leadership is required.

4. I also endorse other aspects of the plan to help those that are unhoused. We must work for a win-win for both caring for those that are unhoused and providing enforceable rules to keep residents safe.

Thank you,
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From:

To: CommunityService
Subject: RE: Feedback from ND
Date: Monday, November 7, 2022 10:37:56 AM
NextDoor, our social media account.

From: David Knight <[email protected]>
Sent: Monday, November 7, 2022 10:13 AM
To: CommunityService <[email protected]> Subject: Feedback from ND

Good Morning,

I’ve gathered some comments from ND on the Homelessness Plan Draft Framework:

This was always needed Outreach and engagement programs and staff should be person- centered and housing-focused. Is this enough? The City, in partnership with the County Office of Supportive Housing, funds $125,000/year for intensive case management. • The City, in partnership with the County Office of Supportive Housing, funds $50,000/year for Homeless Prevention Services.

Good but risky

2.4: Create storage options for people experiencing sheltered and unsheltered homelessness to enable safe storage of personal items.

Good Ones

4.2: Provide training and support to City staff who regularly interact w

4.6: Create mechanisms to supplement existing sanitation and safety efforts

David Knight (he/him)
Acting Communications and Outreach Manager
City Manager’s Office | City of Santa Clara
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From:

To: CommunityService
Subject: comments on Homelessness
Date: Monday, November 7, 2022 11:02:15 AM
Good Morning,
After reading all 10 pages of this City of Santa Clara Homelessness Plan Draft Framework to Reduce Homelessness, as a Santa Clara City Resident I find the “Needs and Gaps” bullet points to be an odd mix of totally dishonest and strangely accurate statements.

A lack of affordable housing has never been a key driver of homelessness for those who have put their efforts into actually gaining education and seeking employment.

Priority Area 5 is so typical of woke socialism. It borders on being unbelievable that the city employees would abandon their tax paying employers to invest even more of the tax payers’ hard earned money and leverage city ordinances to force property owners/landlords to subsidize housing for more drunks, drug addicts or mentally ill than those that currently leach off of the citizens of this city.

Soon, if this “feel good”
stupidity is grown further in Santa Clara we will be just like San Francisco & spending hundreds of thousands of dollars monthly picking up discarded syringes and scooping up feces in the streets. Some projects are worth investing in, but most of this is just an outline to grow more jobs for minor bureaucrats & expand existing city staff in support of projects that will, in the long run, (after all these staffers have retired & moved out of this city) will leave Santa Clara as just another ghetto like East Los Angeles is now.

The free housing and other amenities are just magnets to draw the homeless to Santa Clara. Maybe all the free stuff will draw the homeless from other areas, such as San Francisco, and we can have more mentally-ill people, drugs, drugs addicts, and bums on the streets, which make the streets of Santa Clara more dangerous for tax-paying residents.

To actually solve the homelessness issue, the very first thing is to find out the true reasons of why the number of homeless people has increased in appearance in the City of Santa Clara.

Where are they from, and why do they come here?
What can they do to earn money?
If they can only work the jobs that require minimum education, how could the city prompt businesses to offer more job positions? Apparently, increasing minimum wage is pushing businesses to lay off workers and increase prices in order to stay in business.

I love the city of Santa Clara. It's sad to see more and more crimes and homeless people. Hope the homelessness issue gets solved soon, so that the newer generations can enjoy living in our city again without fear. -- A concerned Santa Clara Citizen.

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From:

To:
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CommunityService
Subject: Feedback - City of Santa Oara Homeless Plan Draft Framework Date: Thursday, November 10, 2022 7:22:22 PM
Attachments: res nse - a of Santa Clara Homeless Plan - Thank you so ve1y much for allowing me, as a community member of this great City, the oppo1tunity to respond to your Plan draft . You all have done so much by way of addressing this issue on behalf of us all. Brava .

Fo1ward!
-Attachme nt: Response to the City of Santa Clara Homeless Plan Draft Framework

1 City of Santa Clara
Homelessness Plan Draft Framework
This framework provides a proposed overview of the City’s plan to reduce homelessness and its impact, including an outline of the major plan sections and a summary of the proposed strategies.

Proposed Plan Outline
The City’s plan to reduce homelessness and its impacts will include the following sections:

I. Introduction and Background o Context for the plan: City of Santa Clara Homelessness Taskforce and adoption of the
Santa Clara County Community Plan to End Homelessness o Homelessness in the City of Santa Clara [Point in Time (PIT)Count, Homeless Management Information System (HMIS) data]
II. Planning Process o Summary of planning process, including avenues for collecting feedback
III. Overview of Existing Resources and Programs o City’s ongoing efforts, initiatives, programs, and resources o High-level overview of homeless system of care and services provided at the County level
IV. Needs and Gaps o Summary of needs and gaps identified by the community and available data
V. Strategies for building upon existing efforts to reduce homelessness and its impacts throughout the City
Needs and Gaps
The following needs and gaps emerged during Taskforce meeting discussions, focus groups with a variety of stakeholders, feedback from the Community Forum event, public comments sent to the Homebase team, and additional feedback and information shared with Homebase by City staff. A few common themes from the feedback include:
• Lack of affordable housing is a key driver of homelessness RESPONSE: Also to be considered: 1. a) absentee landlords – tends to make the response time for repairs and other tenant concerns the tenant’s rationale for lag in payment, property abandonment, destruction, etc.; all of which exacerbate the problem(s); b) corporate- driven/ownership-driven rent fluctuations; c) fluctuations in property value effected by “snow- bird” ownership; etc.
• More community education is needed about homelessness, its causes, and current efforts to address it and its impacts
RESPONSE: Include perspectives that represent 1) voices of women from historically patriarchal societies, 2) those who self-eliminate themselves from the equation due to ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

2 adherence to station in marginalized hierarchical societal network status NOTE: Senior citizens in-the-know would be a good source for outreach agents, in this instance.; 3) Address this need for education from a local, state, and federal level. If purely done on local levels, without addressing how outside agency impacts the “bottom line”, this becomes a futile exercise that best resembles a dog chasing its own tail. Also, consider expanding the process of housing finance to one that is more global in execution. It may upset the deed-driven process of finance. However, it would be greatly enhanced by finance that more greatly reflects the cash flow tendencies of the global society that is our community makeup ex. the Islamic finance rule regarding lending practices.
• Education, employment, and living wage opportunities are key to keeping people housed and helping them to return to housing;
• More resources should be located within the City
RESPONSE: Agreed: Resources that are in-sync and equal one-to-the-other; i.e. rules regarding hotel/motel habitation should be the same length of time, across the board, for all the sites that are publicly-connected and private concerns when it comes to the established support of an indigent citizen. Incentivize the businesses, across the board, so that they will all feel comfortable and economically-rewarded for their “compliance” and participation for the public good.
• Trash, bio waste, graffiti, and fires impact public health and quality of life for all residents
RESPONSE: A commercial and public service partnership? How has this issue been treated nationally i.e. reference the resolution to the 1968 sanitation worker’s strike in Memphis, TN. • City staff need more support and resources to respond to safety concerns and feeling overwhelmed; and
RESPONSE: Consider 1) hiring incentives; 2) opportunities for disabled and/or senior citizens on fixed income; 3) retired civil servants.
• Dedicated, proactive outreach is needed within the City, including rapport building, basic needs, and assessment for connection to housing resources.

RESPONSE: Consider 1) shoring up the extant services; 2) surveying, recognizing, and mirroring how secular and non-secular NGO’s are doing it in ways that recognize the care in the “differences” i.e. race, faith, sexual orientation, etc. (Partnership Opportunity?).

Proposed Strategies
Below is a list of proposed strategies compiled by the Homebase team to address the needs and gaps identified by the Homelessness Taskforce, available data, various community feedback processes, public comment, and input from City staff. The proposed strategies are grounded in best practices in the field, aligned with the City-endorsed Community Plan to End Homelessness, honor the lived experiences and expertise of people experiencing homelessness, and consider the collective needs of all community members.

How the Strategies are organized
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

3 In considering the breadth of feedback that was collected and the strategies most likely to address the feedback and needs of the community in a meaningful and long-lasting way, Homebase identified six priority areas of focus for the potential strategies:

1. Conduct proactive street outreach with the goal of assessing people for supportive housing.

2. Address basic needs of people living outside, including shelter, health, and hygiene.

3. Build community understanding of the causes, needs, and experience of homelessness.

4. Reduce the impacts of unsheltered homelessness throughout the community.

5. Create broad based support for interim and permanent supportive housing as well as Extremely Low Income (ELI) housing development across the City.

6. Prevent homelessness for City residents at-risk.

Seven (7): Increase home ownership opportunities in ways that appreciate and incorporate the diverse valuation systems that are culturally-inherent amongst the citizenry.

What is included in the Framework

The following section identifies strategies for each of the six priority areas and addresses:
• The Santa Clara County Community Plan to End Homelessness strategies that align with each priority area; socio-economic and culture-based fiscal solutions; ones that devalue and de-incentivize absentee landlord and snow-bird ethics.
• Objectives to be achieved by the proposed strategies; and • Existing or ongoing efforts and investments already underway that the proposed strategies are intended to build upon. New incentives? Who are the investors? Are they citizen-based? Priority Area 1: Conduct proactive street outreach with the goal of assessing people for supportive housing
Aligns with Countywide Community Plan Strategy 3
Objectives:

 Ensure that people experiencing homelessness in the City are assessed as part of the community’s Coordinated Entry System1 and connected to other services to meet their health and basic needs wherever possible. endemically ascribed

................. ___ _
------ .... ... ..... ...... .......... ......... ....... .. .......................................... ., _____ .. ,_ ................................ . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

4 1 The Coordinated Entry System is a community-wide access model for supportive housing that assesses, prioritizes, and refers households experiencing homelessness to supportive housing resources as they become available.
 Increase utilization of existing City and County homeless assistance resources by people experiencing homelessness in the City.
 Increase connections to mental health services (including crisis services) for people experiencing homelessness in the City, especially those who have been hesitant or lack the capacity to access services.
 Proactively engage, develop rapport with, and ultimately house people with the highest needs in the community.

Existing/Ongoing Efforts by the City:

• The City Police Department’s Community Response Team conducts outreach while not in uniform to respond to crises and connect people experiencing homelessness to existing services. The team does not conduct housing assessments for the County’s supportive housing system, but it does facilitate assessments with partnering entities.

Proposed Strategies

1.1: Fund a coordinated street and encampment outreach team serving the City of Santa Clara that includes staff from a mix of different disciplines, including healthcare, behavioral health, and housing navigation.
o Outreach and engagement programs and staff should be person-centered and housing-focused. > home-ownership?
o Support efforts to assess people experiencing homelessness in order to connect them to the Coordinated Entry System.
o Ensure unhoused and housed community members are aware of available outreach services and when and how to contact them.
o Collect lived experience feedback from people living unsheltered who are not engaging with services or accepting services/resources about the reasons why and to inform improvements to both outreach/engagement efforts and shelter/housing/service programs.

Sustainable funding support for the following:

1.2: Explore opportunities to support peer outreach that trains and employs people with lived experience of homelessness to provide street outreach and system navigation services.

1.3: Improve coordination with the County Office of Supportive Housing and the County’s Office of Behavioral Health Services to increase access to reliable and timely options for responding to crises that require clinical responses or de-escalation. ......... ..... . .......... ....... ... .................... ------ ----- .................................................................................................................... .. ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

5 o Partner with the County and local service providers to train City staff about crisis response and other resources that are available in the community. o Create clear guidelines for outreach workers, volunteers, and other City staff about the crisis response services available and how and when to use them. o Train outreach workers and volunteers in outreach and engagement best practices, including de-escalation.
o Work with the County Office of Supportive Housing and other local jurisdictions to explore opportunities to expand mental health outreach and crisis response within the City.

Priority Area 2: Address basic needs of people living outside, including shelter, health, and hygiene
Aligns with Countywide Community Plan Strategy 3 Incentivize businesses: unused Tech spaces, hotels, motels etc. in this process. Consider infusion of finance to increase staff and work- time.

Objectives:

 Create opportunities for engagement, connection, and trust-building with people living unsheltered by providing resources to meet basic needs and build a foundation for making progress toward housing goals. home ownership goals.
 Address the immediate unsheltered crisis in the City by creating spaces for people experiencing homelessness to safely stay, address immediate needs, and access services.  Improve the accessibility and experience of public areas throughout the City for both housed and unhoused residents. Fund the incentivization of libraries, community centers, schools, etc. to return to their pre-pandemic service/presence with safe practices and protocols learned during the COVID 19 Pandemic using public and private monies, the latter being corporate.

Existing/Ongoing Efforts

• The City, in partnership with WeHope, is piloting a mobile shower and laundry service. This service also includes case management.
• The City, through NextDoor Solutions, funds support and counseling services for survivors of domestic violence.
~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

6 • Covenant House provides transitional housing for youth experiencing homelessness. • The City, in partnership with the County Office of Supportive Housing, funds $125,000/year for intensive case management.
• The City, in partnership with the County Office of Supportive Housing, funds $50,000/year for Homeless Prevention Services.
• The City funds school-based homelessness prevention through Bill Wilson Center’s Family Advocacy Services.
• The City, in partnership with Abode and Bill Wilson Center, funds a Tenant Based Rental Assistance (TBRA) program of more than $1,000,000 combined each year. • The City, in coordination with Tucker Construction and the Police Department, funded Homeless Encampment Clean-Up at $90,000 in FY 2022-2023. • The City, in coordination with United Way, provides funding of $5,000 per year for 2-1-1 services to help residents locate shelter and food.

Proposed Strategies

2.1: Assess current hygiene, shower, biowaste, and laundry services and determine optimal locations and times to expand access and participation in existing programs. o Leverage and coordinate with County mobile services.
o Build in opportunities to connect people accessing services to outreach workers, services, and the Coordinated Entry System. o Ensure unhoused and housed community members are aware of available services.

2.2: Explore partnerships with businesses, nonprofits, faith-based, and volunteer organizations to leverage funding, facilities, expertise, and staffing to support provision of basic needs services, such as food, hygiene supplies and services, and restrooms for people living unsheltered. For example:
o Donation drives o Volunteer days or programs
o Community events staffed in part to connect housed and unhoused community members potentially endanger vulnerable, helpful community members from both sides – well-meaning, but potentially harmful to heretofore established good public program relations.

ADVANCING SOLUTIONS TO HOMELESSNESS

7 2.4: Create storage options for people experiencing sheltered and unsheltered homelessness to enable safe storage of personal items.

Priority Area 3: Build community understanding of the causes, needs, and experience of homelessness
Aligns with Countywide Community Plan Strategies 1 and 3 Objectives

 Build community societal support for new housing developments or programs for people experiencing homelessness in the City ?????
 Foster greater understanding, support, and a stronger sense of overall community by increasing connections between housed and unhoused people ????? through partnerships with the leading employers of the area.

Existing/Ongoing Efforts ?? extant and funded but not coordinated/not working cooperatively?

• The City convened a Homelessness Taskforce and hosted an interactive community forum event to provide education and gather feedback from residents. Employers? Proposed Strategies

3.2: Provide opportunities for members of the public to engage with people who have lived experience and to learn about the causes of homelessness, the impact of high housing costs and other barriers to exiting homelessness, existing resources and how to access them, what is needed to effectively respond to homelessness, and how different stakeholders can help right now (e.g. shelter, new housing, locating sites for development). o Develop educational materials and marketing campaign to disseminate information (e.g., flyers, posters, information shared via City websites and social media) -............•......................•............. .................. ····- - --··········· ............... ········· ········•· ...............• •··•········· ······· ................. .....................•... -........................................ ······ ... · ........... --- ---·······"· ......................... ·····-----··· ............................................................. ------ -....................................................... . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

8 o Use existing public meetings and forums focused on housing topics to raise awareness of the experience of and contributing factors to homelessness in the City. Include employer-focused / socio-economic focus

Priority Area 4: Reduce the impacts of unsheltered homelessness throughout the community Corporate/Employer Responsibility? Aligns with Countywide Community Plan Strategies 2 and 3 Objectives

 Ensure safe and healthy community spaces for all City residents.  Leverage collective community resources to create efficient and impactful interventions.  Improve interactions between people experiencing homelessness and housed community members by empowering, educating, and building capacity of City staff and other housed community members who regularly interact with unhoused people.

Existing/Ongoing Efforts

• The City has hired Tucker Construction to provide clean-up services at encampments and other needed areas in the City.
• The Police Department’s Community Response Team partners with the Santa Clara Valley Water District, the Santa Clara County Roads and Airports Department, Caltrans, Railroads, private property owners, and others to conduct clean-up and abatement.

Proposed Strategies

4.1: Develop City protocol to triage crises and concerns. > Corporate sponsorship? o Determine what issues should be routed to specific City departments and agencies (e.g., Police, Parks and Recreation, Housing), County services (e.g., Behavioral Health), outreach teams, and hospital emergency departments. o Disseminate protocol to outreach teams and City staff who receive calls about or regularly interact with people experiencing homelessness ........................................................................... ______ ............................................................................................................................................................................................................................. . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

9 4.2: Provide training and support to City staff who regularly interact with people experiencing homelessness as part of their job.
o Topics may include trauma informed care, information about available resources in the City or County, how to get assessed for housing placement, and how to connect with other services and assistance. > anti-racism; bias based on culture and physical aptitude, etc.

4.3: Provide additional emergency shelter and interim housing options until more permanent affordable housing options are available.
o Include people with lived experience in the planning process to ensure that new options are designed to meet the needs of people living in unsheltered situations. o Prioritize client-choice in shelter and interim housing options (e.g., to the extent possible, allow people who have developed support networks while living in encampments to move into shelter or interim housing with or near members of those support networks/’street family”)
o Coordinate with County to ensure people experiencing homelessness in the City are aware of and accessing the full spectrum of existing shelter and interim housing options.
o Set aside interim housing for “unhoused residents” (be more definitive) currently living in the City of Santa Clara.

4.6: Create mechanisms to supplement existing sanitation and safety efforts throughout the City, especially at encampments campsites and parks, such as in cooperation with the increased manpower and fully-funded services of Parks and Recreation: * o Downtown Streets Team program for City of Santa Clara to supplement sanitation efforts and offer employment opportunities for people with lived experience of homelessness.
o Volunteer opportunities for housed community members to assist with clean-up and basic outreach services, including in partnership with Street Team or other unhoused or recently housed community members.
o Assess needs for expanded fire prevention or other safety protocols.

*Implied by this Respondent as “a need for” and not to be taken as “currently enacted.” ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

10 o Create regular trash pick-up routes (incorporated in or similar to routine City trash collection services) to service encampments and other needed locations. Provide trash o cans, bags, and/or dumpsters for use by unhoused residents to facilitate efficient pickup.

4.7: Develop a targeted plan for engaging and housing the highest utilizers of County and City resources. Coordinate with mass(ive) corporate layoffs. o Include people with lived experience (including currently unsheltered community members) in planning.
o Identify and assess participants to determine resources needed. o Convene and engage outreach, and housing providers.
o Develop housing and support goals and plan in partnership with participants.

Priority Area 1: Create broad based support for interim and permanent supportive housing as well as Extremely Low Income (ELI) housing development across the City
Aligns with Countywide Community Plan Strategies 1 and 2 Objectives

 Use all the tools available to the City to increase housing affordability, especially at ELI levels.  Reduce opposition to new development at all stages – from initial planning through operation.
 Create new housing that is affordable and accessible to people experiencing or at risk of homelessness.

Existing/Ongoing Efforts

• The City has invested in 1,286 units of affordable housing, 306 of these units are ELI housing. • The City invests in intensive case management for individuals residing in permanent supportive housing.

Proposed Strategies

5.2: Prioritize available City resources (e.g., HOME ARP, PHLA, CDBG, local affordable housing funds) to fund ELI and supportive housing development.

1 .1: Continue to support implementation of the Santa Clara County 2016 Measure A Affordable Housing Bond to encourage developers to build ELI and supportive housing within the City.
____ , ................... .......................... ........... ...................... ______ ............................ .. .. ·-·-·· ............ ·-··--· .......................... -............................ _.,, ................................................... ······----· ............................................................................... , ............................................................................. . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

11 5.3 Explore amendments to City’s housing-related policies to make affordable housing easier and less expensive to create. For example:
o Update the Affordable Housing Ordinance to require a minimum amount of Very Low Income housing units in market rate developments. Do not sacrifice durability and sustainability for a quick fix. Folk deserve better.

5.4: Engage housing developers to leverage new state funding for housing for people experiencing homelessness, including Homekey. !!!!!!!!

5.6: Develop a protocol in collaboration with developers, service providers, people with lived experience of homelessness, property management companies, and neighborhood groups, and corporations to ensure successful integration of new interim and supportive housing developments into the community. This protocol should include:
o Guidelines for staffing ratios and availability of supportive services; o Key messaging/education for housed community members as well as incoming tenants; o Creating channels for communication between neighbors, including during planning phases and after housing is open;
o Connection and community-building opportunities for existing neighborhood residents and incoming tenants; and
o Coordination with and expansion (if needed) of emergency response services, as well as other community-based service options for complaints or concerns that do not warrant emergency response.

Priority Area 6: Prevent homelessness for City residents at-risk Aligns with Countywide Community Plan Strategies 1 and 2 Objectives

 Reduce the inflow into homelessness among City residents at imminent risk of losing their housing. Revamp deeds and restrictive clauses.
 Increase the availability and accessibility of services within the City for City residents. Include monies from Corporate sponsors.

Existing/Ongoing Efforts

............................................................................................. ____ .......................................... ----··- .................................................................................................. .. ................... ........................................................................................... ___ _ _ ___ ................................................................................................................... . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS

12 • The City funds Tenant Based Rental Assistance (TBRA) for families with children who are homeless or are fleeing domestic violence.
• The City contributes to the Countywide Homelessness Prevention System and provides emergency rental assistance and landlord tenant mediation.

Proposed Strategies

6.1: Invest additional City funds in the Countywide Homelessness Prevention System to provide services within the City and to increase access to prevention services for City residents.

Thank you for the opportunity to respond to this monumental effort.

God speed and support your work.

Forward!

-....... ........ ···------ ----······ ........... ........ ------·· ........................... . ~ Homebase

ADVANCING SOLUTIONS TO HOMELESSNESS
From:

To: CommunityService
Subject: Feedback on the Homelessness Plan Draft Framework Date: Sunday, November 13, 2022 6:44:22 PM
The City of Santa Clara's Homelessness Plan Draft Framework starts off by stating that "lack of affordable housing is a key driver of homelessness", but then lacks any priority area to address this key, obvious insight.

The plan should include ways that the city can cut regulations and rules in order to "get out of the way" and allow housing to be built.

A plan centered around cutting and fighting excessive
regulations around housing planning and construction is a glaring omission from the draft framework.

From:

To: CommunityService
Subject: Feedback on the Homelessness Plan draft framework Date: Tuesday, November 15, 2022 3:22:19 PM
To whom it may concern:

I am pleased and hopeful these measures will help the unhoused of the City of Santa Clara. I like that it inclusive - meaning that it includes law enforcement and our other partners such as Covenant House and Next Door Solutions. Although, I am unaware of a Covenant House in the local area.

I agree with the plan. I’m interested to know how I can volunteer to become trained to interview those unhoused as outlined in the Plan, with why they are not availing themselves to the services that are available.

Kind regards,

From:

To: CommunityService
Subject: Homelessness plan
Date: Wednesday, November 16, 2022 11:18:53 AM
This is very important and a tough problem, I'm glad you are working on it. I have no comments on the plan, other than keep on, you rock, and thank you! -
-
From:

To: CommunityService
Subject: Homelessness plan
Date: Wednesday, November 16, 2022 3:07:02 PM
Thank you for this, It's good work and brings together the many pieces of the puzzle. I think that a year form now we'll see good results from it.

A few additional suggestions for your consideration:

1. A three-month emergency housing grant program (with case-by-case extensions) would keep these people housed either by tiding them over the crisis, or giving them time to find a new place. While other gourps and agencies have similar programs, the city can do this much more quickly and efficiently. Other prongs of this approach are the eviction notice and rent control ordinances and new development displacement policies suggested. All this could be set in motion by the council tomorrow; maybe some of the new business tax revenue could be earmarked for this.

2. Hire the people served by the programs to do outreach, connect people with services, collect the garbage, maintain the transitional housing etc. People living in encampments aren't living in anarchy; they have established social groups and rules. The proposal to keep social groups together is innovative and one of the best in this plan.

3. Expand the size of the PD's Community Response Team. The only way to reach people who have fallen through the cracks is by going in the the cracks with them and that's one-on-one work. I've seen first-hand how effective this program has been in connecting people with the help they need, but there's only so much 2-3 people can do.

4. Please call things what they are. I have no idea what "improving the accessibility and experience of public areas ... for both housed and unhoused residents" means. Is the report talking about adding park benches or cleaning feces off sidewalks?
Thank you again for your good work,
Santa Clara
-
From:

To: CommunityService
Subject: Homelessness Proposal
Date: Wednesday, November 16, 2022 3:41:51 PM
Hello,
I have read the report and have the following comments.

1. Move Priority 6 to Priority 1.

First Priority should be helping those that are currently NOT homeless, working Santa Clara people stay out of Homelessness. These are people that are working, maybe due to loss of job, increased rent, problems with their vehicle, unexpected expense, may be on the verge of losing their home. In my own life, when my children were young, I used "Pay Day Loans" to stay afloat, I used Pond Shops to pond my wedding ring, heirloom watch to make ends meet, I would budget to get my items back by the due date.

It would have been nice if the City had a program to help in time of need and give time to pay back a loan. With Inflation at an all time high, the City should be concerned with the people that are currently making it and provide help when needed to keep them out of homelessness.

Bethel Church in San Jose has a "Heartbeat Offering" once a month, its to help people in time of need, could be for car repairs, rent, dental, anything, something like that.

My niece received help with her rent
a few years ago, her husband was laid off, 3 small children, they helped with the rent, until he could get another job.

2. Keep Priority 2 with modification- Provide shelter and asses after the 2nd or 3rd visit. The City can help those that are willing to check in and stay and follow the rules of the shelter (no drugs, no drinking, no violence....) .

This method will weed out those that are just passing through Santa Clara to get to San Francisco. In San Francisco they have so many giveaway for the homeless without any "asks" and can commit theft without penalty, many homeless are just passing through to get to SF. Priority 1 can be rolled up into Priority 2, you will get true feedback for the true Santa Clara homeless, not just those passing through.

3. Priority 3- Santa Clarins know there is a homeless problem, we see it everyday. Just read all the comments on Next Door regarding homelessness, there is a 50/50 split, some are for bending over backwards to help them and some are thinking they have mental issues or want to be homeless because they like the Freedom to do what they want.

If a shelter is provided and data taken at that point, you can provide Santa Clara residents with facts over feelings and fiction. Use Next Door or other social sites to share a video with the facts, share stories of people that the City has helped at the shelter. Why spend fund educating the public, we see it. We also see the scammers out there begging at the corner and then see them in AM/PM buying lottery tickets.

4. Priority 4, clean up- yes do this and protect the vacant buildings. There is an old restaurant at the corner of El Camino and Lawrence, across frim Chilies', I feel so sad to see what the homeless have done to that building. As a child I used to go eat there with my parents, many memories, now it's total junk. Who would want to lease it, so many repairs needed and probably smells like urine and feces .

Clean up encampments and protect vacant building. There was a huge homeless encampment on Winchester Blvd/Moorpark Ave, by freeway. They cleaned that out, build a nice new wooden fence along the freeway and chain link fence with plants on the inside. No more homeless in that area.

Forget training for staff, it does no good. Safe Parking spaces, no, it will encourage more people to come here and live in their cars and just dump their trash everywhere. Focus on helping the true Santa Clarins, not those just passing through or trying to get something for nothing. The people we should help are those that are tying to better themselves, otherwise it's just dumping our hard earned money out the window.

Please be cautious with other peoples money. This is why we are in a Jam in our country right now, to much wreak less spending with our hard earned money.

5. Priority number 5, I like it but with adjustments. Extreme Low Income housing or any housing program, please weed out those that are not going to improve their lives. There already is Housing Authority that will help people with their housing for Life for those that have no interest in working to get

ahead, my youngest sister is a beneficiary of this and she has never worked in her life. She just kept having children to stay in the welfare system, sounds horrible but true, there are many like her. Her youngest is 16 and she is 47 now, this is real life. Help the elderly, they are truly on fixed income.

Please do not turn Santa Clara into San Francisco that has a department to pick up feces and wash down sidewalks with bleach/water to disinfect it.

6. Look at the states and cities that do not have a Homeless Problem. I visited Charleston, North Carolina last year. No homeless, I saw one at night, sleeping by the Loaves and Fishes building, a Christian Charity that provides food. The streets were clean, no garbage, the freeways were so clean and smooth. Also Arizona, the Phoenix area, so clean and the freeways were so smooth. Iowa, another place I visited for graduation, so clean and the freeways were excellent. How do they do it? Thank you for giving the opportunity for feedback. I have lived in Santa Clara for 50 years, my family picked prunes in the fields where Apple building is now. My mother is 91 years old and still lives in the same house on Pruneridge Ave. The one thing she always complains about is all the trash the homeless leave everywhere, she says if they are homeless for what ever reason, put your garbage in a bag, keep it clean.

From:
--
To: CommunityService
Subj ect: Re: Share Your Feedback on the Homelessness Plan Draft Framework Wednesday, Novem ber 16, 2022 4:32 :05 PM Date:

6.2: Implement stronger protections to prevent people from losing their housing through eviction, rent increases, or other forms of displacement. For example:
• City ordinances or property owner/landlord incentives to prevent evictions and rent increases. o Informational campaign for households at risk of homelessness about existing financial and other resources.
• Adopt a City Displacement policy which would be applicable when existing units are proposed for demolition
To accomplish the above part of t he policy should be NOT t o evict peop le already living in old housing t hey can barely afford t o pay and are being t orn dow n for new housi ng deve lopme nts.

People should be placed in affo rdable housing compa rable or better to t he housi ng in price and accommodations as the ones in wh ich they are living not displaced and left to sink or swim on t heir own.
-
From: City of Santa Clara <[email protected]>
Sent: Wednesday, November 16, 2022 1:16 PM
To:

Subject: Share Your Feedback on the Homelessness Plan Draft Framework Having trouble viewing this email? View it as a Web page . fhe City of Santa Clara - Stay Connected
From:

To: CommunityService
Subject: Feedback
Date: Wednesday, November 16, 2022 6:36:01 PM
Excellent draft!
My concerns moving forward is your hat the goals need to be time based or have benchmarks and measurable.

Also, if goals are not being met a way to modify or change the benchmark.

I suggest having people on the task force very good at budgeting limited city resources as well as project management skills to keep the momentum.

Thank you so much!
(Santa Clara resident since 2019)
Sent from my iPhone

From:

To: CommunityService
Subject: Homelessness
Date: Thursday, November 17, 2022 6:22:11 AM
I am happy to know that the city is finally taking action to solve the homelessness problem in Santa Clara city. We definitely need to increase connections to mental health services.

We need to be proactive on preventing homelessness by providing affordable housing for low income persons and job training.

I am please to know that there will be trained police without uniforms reaching out to people in need and also to prevent so many house burglaries in the city.

Congratulations on taking action and thank you for your commitment on looking after the well being and safety of Santa Clara residents.

From:

To: CommunityService
Subject: Homelessness Plan Draft
Date: Thursday, November 17, 2022 10:57:29 AM
Below, please find my feedback to the City of Santa Clara Homelessness Plan Draft:
* It is too long (10 pages) and has too many action items. This plan is overwhelming to the point that it is a useless bureaucratic showpiece. It needs to be cut to 5 pages maximum and only high priority action items should be included.
* No action items should be given to the police.

Who specifically in the police department is this
plan referring to? Who is in their "Community Response Team"? Uniformed police officers in Santa Clara are very, very expensive. Inexpensive people or free people should be handling the bulk of the homeless issue if there is any hope to make much of an impact. * EVERY action item needs to include who is supposed to actually do the work.

Almost every
action item in this plan is listed as generically going to be performed to some unmentioned phantom entity. I was an engineering program manager for my career. In industry every action item needs to be assigned to a doer if it is listed in a plan. * The plan needs to have a financial section which summarizes a budget for how much money is needed and available to made action items happen. Dollar values are sprinkled in this plan somewhat randomly and confusingly.
* Take out all abbreviations and acronyms such as "Coordinated Entry System" and "ELI". They are bureaucratic and make the plan impossible for a typical person to understand. * Fire "HomeBase".

They probably charged the city a fortune for creating this report. They are part of the problem. Not the solution. A local organization such as Sunnyvale Community Services could have come up with a much more practical homelessness plan. This organization is fighting homelessness for real on a tight budget just one city away. They know who to make real progress happen.

Regards,

-
From:

To: CommunityService
Subject: Homelessness Plan Draft Framework feedback
Date: Thursday, November 17, 2022 2:17:00 PM
Hello,
Thank you for sharing the Homelessness Plan Draft Framework. I found it to be well structured and comprehensive.

However, one aspect that didn't seem to be covered was the topic of persons for which homelessness is a deliberate lifestyle choice. Not everyone desires to live indoors, in a dwelling.

Thank you for considering my feedback,
.
■
From:

To: CommunityService
Subject: Feedback on the Homelessness Plan Draft Framework Date: Thursday, November 17, 2022 2:53:30 PM
I moved to Santa Clara after living in San Francisco for almost 15 years. One thing that strikes me about Santa Clara's Homelessness Plan is how similar it is to San Francisco's. Why do we think this plan will work for Santa Clara when it has failed for San Francisco?

From:

To: CommunityService
Subject: Homelessness root problem
Date: Thursday, November 17, 2022 2:55:42 PM
Hello to help with the homelessness problem you guys need to address the root cause!

1. The government and its continued use of drugs. Meaning the government need to stop being drugs into this country.

2. Rehab centers should be used to help clean up drug users so they can stay off the streets.

3. Help with trade jobs opportunities if those are having a hard time procuring a job.

Next thing would be stop with the real estate scam that need to stop so people don’t become homeless. Wages should reflect the standard of living. Jobs shouldn’t be out sourced anymore. I Remember when “Made in the USA” meant something. Now a days made in china means good for several uses then discard… taxes need to stop.

Banks are scamming people with impunity!
Address the root cause , and then the problem solves itself.

If a great effort is made to correct the list I provided, homelessness will probably be non existent. I would say the framework you guys came up with would be a back up plan. Other than that your idea sounds well thought out. but may I ask who will be footing the bill for all this? The city or the tax payers? I would rather see my tax dollars go into correcting the root cause mentioned above than spending time resources on a bandaid fix.

Wouldn’t this be the logical and realistic solution?
Thank you for your time
Sent from my iPhone
I
From:

To: CommunityService
Subject: Homeless survery
Date: Friday, November 18, 2022 1:30:40 PM
To whom it may concern,
I just read the proposal and find it wonderful!! I am hopeful that those who have been on the street, or are on the street were included in the proposal in an active and decisive way and not merely in the capacity of a consultant.

I am also encouraged by the supportive service offered.

Has the idea of sanctioned campgrounds been considered? I am concerned that the cleanup of camps is a premise for 'rousting' people out - that seems to be the case with Caltrans and Union Pacific.

I am hopeful that shelters are not part of the solution as the homeless report to me that they are often worse then being on the street due to illicit drugs, abuse and general disorder as well as a lack of privacy.

Lastly, our church, Hope Lutheran, is interested in participating in a safe parking program.

Regards,

From:

To: CommunityService
Subject: Homelessness Plan for the City of Santa Clara
Date: Friday, November 18, 2022 8:47:03 PM
Hello there,
I'm a resident at (District 6). I fully support the proposed Homelessness Plan for the City. You may also want to consider a Safe Parking program in partnership with LifeMoves where individuals who live in their vehicles have a safe place to sleep. In these parking areas, you can also bring in WeHope's laundry and showers as well as other nonprofit agencies providing safety net services and/or health screening programs. San Jose does a really good job with this - and we can too! Thank you!!
-
From:

To: CommunityService
Cc: Anthony Becker
Subject: Feedback: Homeless Plan
Date: Friday, November 18, 2022 10:03:19 PM
I found the "Homeless Plan Draft Framework” to be seriously deficient, for me.

It lacks:
1 Description of the specifics to be addressed
2 Evidence of what the Plan can do
3 A metric for measuring progress
4 Established responsibility for execution
A Silicon Valley (CSC) resident, (Dist 6)
-
From:

To: CommunityService
Subject: RE: Unhoused draft
Date: Sunday, November 20, 2022 10:55:20 AM
Hello
Thank you for your report and things you want to change.

1. language needs to shift to Unhoused, as most people are because of the Pandemic and high rents, needing to work 3 jobs to afford rent.
(I did this for awhile, it started to affect my
health)
Unhoused/displaced now personalizes these people, yes there are the mentally challenge and other junkers.. I believe more solutions will come about.

2. It didn’t see in your report - need to address the NIMBYs.. educate them.. they are an entitled group of people. Can’t wait for their situation to find themselves unhoused.

3. I am in the parking safe program in Fremont, I couldn’t get into the parking program in San Jose.. the ideal thing is housing first, in the interim need more safe parking lots.

Lifemoves.org provides these services. (where people don’t have to move out by 6:30 am, where does one go?) Place to stay all day.. there are shift workers, people with jobs..need sleep.

4. No more shelters, they are not safe, if someone gets sick they shut down.. only shelters if they can be individualized for families or couples.

5. Even these rent a room in a house/sharing housing programs.. it’s ridiculous to pay the same rent if you are renting an apartment. It took me 4 months to find a room to rent, $1,000. I had to move out due to losing my job.

I know this is typical, it is why so many people can’t afford a place to rent and many won’t allow you to use the kitchen either.

There should be a number to call to report these landlords to get help in these situations. Way too many of these people.

6. You need more mobile showers & laundry services.

7. More churches need to be involved.. just because you have a pre-school program, doesn’t mean they can do something to contribute.. IE. charging phones.. plugins. Or have a room open to have coffee and light breakfast. or lunch or ? ( with a microwave)

8. Get the people who are camping near the creeks to clean up their own garbage, give them food cards, trash bins, washrooms. etc..

This is enough..
-
-
From:

To:

Subject :

Date:

Comment(s)
-
CommunityService
Fw: Share Your Feedback on the Homelessness Plan Draft Framework Sunday, November 20, 2022 12: 15:22 PM
The important point is to recognize that this is far bigger than City of Santa Clara.

Doing something here only creates "bleed in" of persons elsewhere.

I don't read mention of developing and monitoring transition out of homelessness plans to be agreed between homeless individual and resource providers. If we are to improve on the "market-based solution" of appropriating public spaces for shelter, then there must be a plan agreed with each person who is evaluated to be at least eventually able to do so. Even some number of mentally disabled will be able to do this.

Funding has to include sources outside the County as this is not possible of solution without greater amassing of resources.

Sincerely,
------ Forwarded Message -----
From: City of Santa Clara <[email protected]>
To:

Se PST
Subject: Share Your Feedback on the Homelessness Plan Draft Framework Having trouble viewing this email? View it as a Web page .

From: Adam Marcus
To: Homebase Team ([email protected])
Cc: Jennifer Caravalho; Gregory Deger
Subject: Comments on the Draft Framework from Tom Freitas Date: Monday, November 21, 2022 11:30:46 AM
Hello Homebase. I spoke with who serves on the Senior Commission.

complimented Homebase on the draft framework, good work! He would like to see more specific discussion on the unique needs of seniors who are extremely cost burdened and/or at risk of losing their housing.

He would like the plan to discuss specific strategies that address senior’s housing vulnerability.

He said housing instability is very stressful and may contribute to health problems for seniors.

He said sometimes when a spouse dies, the other spouse is caught off guard because the home had liens on it etc.

Jenn please add this to the public record of comments on the draft framework.

Adam Marcus
Division Manager
Community Development Department
Housing & Community Services Division
1500 Warburton Avenue
| Santa Clara, CA 95050
Phone: (408) 615-2491 Email: [email protected]

·• •
•
•
•
-
-
Cityof
Santa Clara
~ ~m roi Wh.ilt Po~
From:

To: CommunityService
Subject: Homelessness Plan Draft Framework
Date: Thursday, December 1, 2022 6:24:33 AM
Attachments: Feedback on Homelessness Plan Draft Framework.pdf Hello,

Attached please find our comments on the Homelessness Plan Draft Framework.

Regards,

--------------------------------------------------------------------- Administrative Coordinator

Office Phone:

Fax:
---------------------------------------------------------------------

---------------------------------------------------------------------

-
To whom it may concern,
I am writing on behalf of Employees at Harbor Electronics on the Homelessness Plan Draft Framework. We are company that operates 24 hours a day with three working shifts (days, swing, and grave), and we value the safety of our employees. Allowing camps near businesses like ours not only brings up safety concerns for employees but expenses for the business as the surrowiding area has seen increases in vandalism and generally looks run down, which is bad for our business image. As part of your plan, we are requesting the following to be added:

1. Regular street and open area clean-ups, such as trash, bio waste removal and abandoned vehicle removal from our business area.

2. Direction from the county on where we can report issues with the homeless population.

We currently don't know whether we should be reporting our concerns to the police, the city, or another entity such as Homebase.
3021 Kenneth Street, Santa Clara, CA 95054 Telephone: 408-988-6544 Fax: 408-566-5995 From:

To: CommunityService
Subject: Comments on Homelessness Plan Draft Framework
Date: Thursday, December 1, 2022 8:43:22 PM
Dear City of Santa Clara,
I appreciate that you have opened feedback up to members of the Santa Clara community to comment on this framework! Please find my comments below.

1. This seems more like a short-term band-aid to address homelessness now rather than a long-term strategy to END homelessness. While caring for the unsheltered now is important, I would like to see strategies that will have a long-term effect on housing, such as ending rent control. Rent control is:
enabling people to take up more space than they really need due to the low cost, leaving less housing available in the market
disincentivizing developers to build more housing

2. Related to #1, no developers have an incentive to build Extremely Low Income (ELI) housing. So I suppose the government (i.e., taxpayers) would pay for this? If rent control were eliminated, new developments
would flood the market, landlords would be
incentivized to upkeep their properties, people with housing would downgrade to keep within their budget, and those who are currently homeless would be able to find more affordable housing (and potentially share with family and friends to minimize personal costs)--all without impacting taxpayers.

If those working on this major issue have not already done so, I strongly encourage reading Basic Economics: A Common Sense Guide to the Economy by renowned economist Thomas Sowell, particularly Chapter 3 on Price Controls, which goes into detail on how rent control affects
the entire economy and housing market.

Thank you again and I look forward to staying up-to-date on these important initiatives.

Best,
0 0
From:

To: CommunityService
Subject: Summary of discussions with Adam
Date: Friday, December 2, 2022 8:30:26 AM
Hello,

With sincere apologies for the delay in posting these comments after the Dec 1 deadline – hoping they may still be considered.

In discussions with Adam regarding some “out-of-the-box” actions which may be more “organic” and sustainable with relatively low costs, the following were a few ideas:

1. HTF should ensure that we have inputs from people who have recently experienced homelessness to understand their priorities. i.e. To not treat this issue as a “problem” requiring “a solution”, rather a “condition” needing “healing”. The HTF seems to be well on its way in this regards.

2. There are several Bay Area organizations which we may partner with to examine in regards to providing some healing activities:
a. Organize working teams of able-bodied homeless personnel to harvest seasonal fruit from “backyards” and distribute to the homeless; homeowners may be paid a token amount for their contribution. “Organize” means to provide necessary training/clothing/cleaning/equipment etc., and a remuneration to team members so they can earn their livelihood and gain a sense of dignity too. b. The City could do more for “transitory” housing – much like JW House provides for families in dire health-related situation
Thank you very much.

Regards,

Sent from Mail for Windows

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1547 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Recognition of the Santa Clara Lions 11U Team for Winning the Pacific Northwest Championship Division 1 Title

BACKGROUND
The Santa Clara Lions Youth Football and Cheer Club was founded in 1960. Together with dedicated coaches, the Lions Football Program has provided the opportunity for youth in the community to play tackle football and learn the skills required to compete in the game. The Santa Clara Lions Youth Football and Cheer Club Lions 11U team for 11-year-old youth is called the Wildcats.

The Wildcats earned their spot in the playoffs after winning the Pacific Northwest Region championship game in triple over-time. This was the first time the league offered a national championship game for 11-year-olds. With a winning record of 9 and 2, the Santa Clara Wildcats 11U team went to Orlando, Florida to compete for the 2022 Pop Warner Super Bowl and National Cheer & Dance Championship on Dec. 3-10, 2022. The Santa Clara Lions 11U team represented Santa Clara and played exceptionally well but did not win the National Championship.

DISCUSSION
The City Council will present certificates of recognition to the members of the Santa Clara Lions 11U team on January 10, 2022 for winning the Pacific Northwest Championship Division 1 Title and for advancing to the Pop Warner National Championship.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no fiscal impact to the City other than administrative staff time.

COORDINATION
This report has been coordinated by the Mayor and Council Offices.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a City of Santa Clara Printed on 1/6/2023Page 1 of 2
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23-1547 Agenda Date: 1/10/2023
Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, Mayor and Council Offices Approved by: Rajeev Batra, City Manager, City Manager’s Office City of Santa Clara Printed on 1/6/2023Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1548 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Introduction of the New Chief Executive Officer of Silicon Valley/Santa Clara DMO, Inc. dba Discover Santa Clara®

COUNCIL PILLAR
Promote and Enhance Economic, Housing and Transportation Development

DISCUSSION
After a national search by Searchwide Global Recruiters, the Silicon Valley/Santa Clara DMO, Inc.

Board of Directors selected Christine Lawson as the new Chief Executive Officer (CEO). Ms. Lawson brings 30 years of travel industry expertise, including executive and senior vice president positions with Aparium Hotel Groups, Cvent, Loews Hotels, and more than 25 years with Kimpton Hotels & Restaurants. Born and raised in the San Francisco Bay Area, Ms. Lawson holds a Bachelor of Arts in Business Administration and Marketing from the University of Washington.

Ms. Lawson’s official first day was October 17, 2022 and her primary office is located at the Santa Clara Convention Center.

Reviewed by: Ruth Mizobe Shikada, Office of the City Manager Approved by: Rajeev Batra, City Manager
City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-02 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Action on September 13, 2022 Council and Authorities Concurrent & Special Stadium Authority Meeting Minutes and September 27, 2022 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Approve the meeting minutes of September 13, 2022 Council and Authorities Concurrent & Special Stadium Authority Meeting and September 27, 2022 Joint Council and Authorities Concurrent & Stadium Authority Meeting.

City of Santa Clara Printed on 1/6/2023Page 1 of 1
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City of Santa Clara
Meeting Minutes
Council and Authorities Concurrent Meeting
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Draft
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/13/2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9135, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected] (Comments received after 2:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting). This email address will be disabled after the October 4, 2022 meeting. Comments will continue to be accepted through City’s eComment.

As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on September 13, 2022, at 4:30 PM for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 4:30 PM | Regular Meeting - 7:00 PM
4:30 PM CLOSED SESSION

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Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 4:34 PM.

Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Vice Mayor/Chair Suds Jain, Council/Boardmember Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -

1.A 22-1107 Public Employment Appointment (Government Code §§ 54957, subd. (b) (1) and 54954.5, subd. (e))
Title: City Manager

1.B 22-1117
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Gloria Zamora & Antonio Zamora v. City of Santa Clara, et al., United States District Court, Northern District of California, Case No. 5:21-cv-05610

1.C 22-1118
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances: Pursuant to Gov. Code § 54956.9(e)(1) - Not disclosed on agenda
Public Comment
None.

Convene to Closed Session (Council Conference Room)
Council convened to Closed Session at 4:35 PM.
7:00 PM COUNCIL REGULAR/SPECIAL STADIUM AUTHORITY MEETING Call to Order
Mayor/Chair Gillmor called the Open Session to order at 7:01 PM.

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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Chahal recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB23 Announcement and Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist must identify themselves and whom they represent when speaking at a public meeting.

Mayor/Chair Gillmor requested a moment of silence in memory of recent passing of Queen Elizabeth of England.

City Manager Batra provide remarks regarding the recent passing of retired employee Benison Tran (Senior Civil Engineer, Department of Public Works).

Mayor/Chair Gillmor requested a moment of silence in memory of Benison Tran.REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS Interim City Attorney Ngo noted that there was no reportable action from Item 1.B.

Mayor Gillmor noted that there was no reportable action from Item 1.A and that Item 1.C was continued.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor Gillmor moved up Item 6 to be heard after Public Presentations.

SPECIAL ORDER OF BUSINESS

2.A 22-1097 Recognition of Police Reserve Retirements
Chief of Police Nikolai provided remarks regarding the recent retirements of City of Santa Clara Police Reserves and recognized them for their years of service.

Council comments followed.

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2.B 22-1150

2.C 22-829

2.D 22-1135
Recognition of Outgoing Commissioners on the Parks and Recreation Commission, Planning Commission, and the Senior Advisory Commission
Mayor Gillmor recognized all the City of Santa Clara Outgoing Commissioners from the Parks & Recreation Commission, Planning Commission, and Senior Advisory Commission.

Council comments followed.

Proclaim September 15, 2022 to October 15, 2022, as National Hispanic Heritage Month
Mayor Gillmor proclaimed September 15, 2022 to October 15, 2022 as National Hispanic Heritage Month.

Frank Carbajal (Founder, Silicon Valley Latino Leadership Summit) provided remarks and accepted the proclamation.

Council comments followed.

Proclaim September 2022 as Adult Literacy Awareness Month Mayor Gillmor proclaimed September 2022 as Adult Literacy Awareness Month
City Librarian Wong gave a verbal presentation and accepted the proclamation.

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Mayor Gillmor recused herself from the discussion and vote in the reconsideration of the Pruneridge Wall as she owns property near the subject item.

Vice Mayor Jain presided over the reconsideration.

Jared Peters (applicant) provided comments regarding the reconsideration.

Council comments and questions followed.

Interim City Attorney Steve Ngo addressed the Council questions.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to reconsider Item 5 Council action from August 30, 2022 Alternative 1: Reimburse property owners 25% (not to exceed $35,247) of the project cost that carried a 4-1 vote.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, and Councilmember Becker
6 -
Recused: Mayor Gillmor1 -
Mayor Gillmor returned to the dais at 8:01 PM and presided over the meeting.

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Jared Peters (applicant) requested to reconsider action from the August 30, 2022 Council and Authorities & Special Stadium Authority Meeting - Item 5 RTC 22-623 Action to Consider Possible Financial Assistance Options Related to the Replacement of a Private Concrete Wall Adjacent to Pruneridge Avenue in the Laurel Park East Neighborhood and Potential Delegated Authority for a Budget Amendment
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CONSENT CALENDAR
Mayor Gillmor recused herself from Item 3.K due to a potential conflict of interest as her office is located in the Franklin Square Mall.

Councilmember Becker pulled Item 3.J.

Vice Mayor Jain recused himself from Item 3.E due to a potential conflict of interest as his wife's previous employer owned property at the subject property location.

Councilmember Chahal pulled Item 3.E.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the balance of the Consent Calendar (except Item 3.E).

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Vice Mayor/ Chair Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor 7 -

3.A 22-327 Action on May 24, 2022 Joint Council & Authorities Concurrent and Stadium Authority Minutes and May 31, 2022 Special City Council Meeting Minutes
Recommendation:

Approve the Meeting Minutes of:

May 24, 2022 Joint Council & Authorities Concurrent and Stadium Authority Meeting; and
May 31, 2022 Special City Council Meeting
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

3.B 22-26
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Downtown Community Task Force - June 16, 2022
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

3.C 22-1031 Action on Bills and Claims Report (CC, SCSA, HA) for the period July 16, 2022 - August 12, 2022
Recommendation: Approve the list of Bills and Claims for July 16, 2022 - August 12, 2022.

A motion was made by Council/Boardmember/Commissioner
Becker, seconded by Council/Boardmember/Commissioner Chahal, to approve staff recommendation.

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3.D 22-1030 Action on the Santa Clara Convention Center FY 2021/22 4th Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 4th Quarter ending June 30, 2022, as submitted by OVG.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

3.F 22-1019
Action on a Resolution Approving Purchase and Sale Agreements for Easements on the Memorex Junction Transmission Line Extension Project Recommendation: 1. Adopt the Resolution approving the purchases of overhead electric easements at 2191 Ronald Street [224-67-023], 2122 Ronald Street [224-66-003], and 2265 Lafayette Street [224-03-080]; and

2. Authorize the City Clerk to cause the easement deeds to be recorded in

3.G 22-1043
the Office of the County Clerk-Recorder of the County of Santa Clara.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 22- 9140 approving the purchases of overhead electric easements at 2191 Ronald Street [224-67-023], 2122 Ronald Street [224-66-003], and 2265 Lafayette Street [224-03-080]; and approve staff recommendation.

Action on a Request for a Special Permit to Allow Three Temporary Construction Trailers at 2915 Stender Way for a Period of 18 Months Recommendation: Approve the request of a Special Permit to allow three temporary construction trailers at 2915 Stender Way for a period of 18 months ending in December 2023, subject to conditions.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

3.H 22-1064
Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations at Various Locations
Recommendation: Determine the proposed actions are categorically exempt under CEQA and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report at Central Park Magical Bridge, Bowers Park, Eddie Sousa Park, Agnew Park, and Machado Park.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 22-9141, authorizing the use of City Electric Forces for work detailed in this report at Central Park Magical Bridge, Bowers Park, Eddie Sousa Park, Agnew Park, and Machado Park.

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3.I 22-1055 Authorization to Submit a Letter of Support for an Application to the California Department of Housing and Community Development to Help Fund the Construction of the Clara Gardens Affordable Housing Project (Phase II of the Bella Vista Inn Redevelopment)
Recommendation:

Authorize the Mayor to Send a Letter on behalf of the City Council to the California Department of Housing and Community Development in support of the Clara Gardens application(s) for State funding.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

3.K 22-1083
Action on a Request to Use the Parking Lots at the City-Owned Properties at 900 and 1000 Lafayette Street in Support of the Santa Clara Parade of Champions Inclusive of the City’s $60,000 In-Kind Contribution Recommendation:

Approve use of the parking lots at the city-owned properties at 900 and 1000 Lafayette Street inclusive of the City’s $60,000 in-kind contribution.

Mayor Gillmor recused herself from Item 3.K due to a potential conflict of interest as her office is location in the Franklin Square Mall.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, and Councilmember Becker
6 -
Recused: Mayor Gillmor1 -

3.L 22-867
Action on a Resolution Extending AB 361 Implementation to Allow City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the Governor’s Proclaimed COVID State of Emergency
Recommendation:

Adopt a Resolution finding the existence of the need to extend AB 361 implementation to allow the City’s legislative bodies to hold public meetings solely by teleconference or otherwise electronically pursuant to AB 361.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 22-9142, finding the existence of the need to extend AB 361 implementation to allow the City’s legislative bodies to hold public meetings solely by teleconference or otherwise electronically pursuant to AB 361.

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3.M 22-1132 Action on Council and Authorities Concurrent and Stadium Authority Meetings for 2023
Recommendation: Set the 2023 calendar year Council and Authorities Concurrent and Stadium Authority as reflected on the attached calendar.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to set the 2023 calendar year Council and Authorities Concurrent and Stadium Authority as reflected on the attached calendar.

3.N 22-1152
Action to Waive Second Reading and Adopt Ordinance No. 2050 Repealing Chapter 2.105 (Finance Department) of Title 2 (Administration and Personnel) and Adding a New Chapter 2.105 (Finance Department) of Title 2 (“Administration and Personnel”) of “The Code of the City of Santa Clara, California” to Implement New Purchasing Requirements and Update Administrative Language
Recommendation:

Waive Second Reading and Adopt Ordinance No. 2050 Repealing Chapter 2.105 (Finance Department) of Title 2 (Administration and Personnel) and Adding a New Chapter 2.105 (Finance Department) of Title 2 (“Administration and Personnel”) of “The Code of the City of Santa Clara, California” to Implement New Purchasing Requirements and Update Administrative Language.

Public Speaker(s): Susan Hinton (eComment)
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Ordinance No. 2050, Repealing Chapter 2.105 (Finance Department) of Title 2 (Administration and Personnel) and Adding a New Chapter 2.105 (Finance Department) of Title 2 (“Administration and Personnel”) of “The Code of the City of Santa Clara, California” to Implement New Purchasing Requirements and Update Administrative Language.

3.O 22-151
Consideration of the City of Santa Clara Electric Department dba Silicon Valley Power 2022 Wildfire Mitigation Plan and Independent Evaluation Report
Recommendation:

1. Approve and adopt the 2022 Silicon Valley Power Wildfire Mitigation Plan; and

2. Note and file the Independent Evaluation Report issued by Dudek relating to its review and assessment of the comprehensiveness of the 2022 Silicon Valley Power Wildfire Mitigation Plan.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve staff recommendation.

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SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

4.A 22-1038 Informational Report on Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period of April 1 to June 30, 2022 Recommendation: Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of April 1 to June 30, 2022.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve staff recommendation.

4. B Action on Request Submitted from Stadium Manager to Execute Agreement with Bear Electrical Solutions, Inc. for the LED Retrofit Project - Exterior Luminaire Light Fixtures - Gold Lot 4, Gold Lot 5, Bill Walsh Way and Other Exterior Poles CapEx Project

4.B.1 22-1074
Request from Stadium Manager to Execute Agreement with Bear Electrical Solutions, Inc. for the LED Retrofit Project - Exterior Luminaire Light Fixtures - Gold Lot 4, Gold Lot 5, Bill Walsh Way and Other Exterior Poles CapEx Project

4.B.2 22-1075
Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Agreement with Bear Electrical Solutions, Inc. for the LED Retrofit Project - Exterior Luminaire Light Fixtures- Gold Lot 4, Gold Lot 5, Bill Walsh Way and Other Exterior Poles CapEx Project Recommendation:

1. Approve the Stadium Manager’s request to execute a one-time agreement with Bear Electrical Solutions, Inc. to replace the exterior lighting in Gold Lot 4, Gold Lot 5, Bill Walsh Way, and other exterior location around Levi’s Stadium (LED Retrofit Project - Exterior Luminaire Light Fixtures- Gold Lot 4, Gold Lot 5, Bill Walsh Way and Other Exterior Poles CapEx Project) in the amount of $114,100; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to 10% of the contract cost ($11,410), for a total not to exceed amount of $125,510; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.

Public Speaker(s): Susan Hinton (eComment)
A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve staff recommendation.

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PUBLIC PRESENTATIONS
Public Speaker requested Council to assist in enforcement of the illegal vendors outside of Levi's Stadium.

Mary Grizzle expressed comments of concern regarding the delays in bringing back downtown to Santa Clara.

Public Speaker expressed comments of concern regarding the placement of Written Petition requests (030) at the end of the agenda and the placement of scooters around the City.

Kirk Vartan expressed comments of concern regarding business tax impacts on the small businesses and comments regarding San Francisco Chronicle article regarding San Francisco 49ers contributions to Santa Clara elections.

WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE

PUBLIC/COUNCIL

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6. 22-1133 Action on a Written Petition (Council Policy 030), Submitted by Lee Broughman Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss the Issue of Council Person Karen Hardy and Raj Chahal Attendance as a Guest of 49ers at a Game on November 15, 2021 in Violation of Santa Clara City Council Gift Policy and reprimand for these violations
(Deferred from August 30, 2022)
Recommendation:

Staff makes no recommendation.

Writtent Petitioner Lee Broughman noted she submitted this Written Petition to discuss the issue of Council Person Karen Hardy and Raj Chahal attendance as a guest of 49ers at a game on November 15, 2021 in Violation of Santa Clara City Council Gift Policy and reprimand them for these violations.

A motion was made by Councilmember Becker to deny the petition.

Motion failed due to a lack of second.

Council comments followed.

A motion was made by Councilmember Watanabe, seconded by Mayor Gillmor, to agendize the written petition to a future Council meeting date.

Council comments ensued.

Vice Mayor Jain
requested a friendly amendment be made to the motion
on the floor to agendize when the FPPC report is released.

The friendly amendment was denied by Councilmember Watanabe.

Mayor Gillmor requested a friendly amendment to refer this review of the Council gift policy to the District Attorney.

Councilmember Watanabe accepted the friendly amendment.

Public Speaker(s): Kirk Vartan
Monica (eComment)
John Galt (eComment)
Susan Hinton (eComment)
A motion was made by Councilmember Watanabe, seconded by Mayor Gillmor, to agendize the written petition to a future Council and Authorities Concurrent meeting date and refer to the District Attorney's office.

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Aye: Councilmember Watanabe, and Mayor Gillmor2 -
Nay: Councilmember Park, Vice Mayor Jain, and Councilmember Becker3 - Abstained: Councilmember Chahal, and Councilmember Hardy2 - Motion failed.

CONSENT ITEMS PULLED FOR DISCUSSION

3.E 22-1000 Action on a Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the Preparation of the Santa Clara Station Area Plan
Recommendation:

Approve the Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the preparation of the Santa Clara Area Plan.

Vice Mayor Jain recused himself from Item 3.E due to a potential conflict of interest as his wife's previous employer owned property at the subject property location and left the dais.

Councilmember Chahal pulled this item for further discussion.

City Manager Batra and Director of Community Development Crabtree addressed Council questions.

Public Speaker(s): Ron Golem
Giovanni Ottolini
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve the Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the preparation of the Santa Clara Station Area Plan.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Becker, and Mayor Gillmor
6 -
Recused: Vice Mayor Jain1 -
Vice Mayor Jain returned to the dais at 9:06 PM.

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3.J 22-1076 Action to Modify the Classification Specification for Development Review Officer (Job Code 144)
Recommendation: Approve modifications to the Development Review Officer (Job Code 144) Classification Specification.

Councilmember Becker pulled this item for further clarification.

Director of Human Resources Azevedo addressed Council questions.

A motion was made by Councilmember Becker, seconded by
Councilmember Park, to approve modifications to the Development Review Officer (Job Code 144) Classification Specification.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC HEARING/GENERAL BUSINESS

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5. 22-1004 Provide Direction to Staff on Alternatives for the Completion of the El Camino Real Specific Plan
Recommendation: 1. Direct staff to proceed with either:

Alternative 1: Direct staff to conduct additional planning work to prepare a new draft Specific Plan per City Council direction. Authorize the City Manager to negotiate and execute an agreement with Raimi + Associates, Inc. to provide El Camino Real Specific Plan Consultant Services for an initial three-year term ending September 30, 2024, for a maximum compensation not to exceed $850,000, subject to the annual appropriation of funds. Upon completion of the revised Specific Plan, staff will return to the City Council for adoption of the project Water Supply Assessment, project EIR, a modified Specific Plan, General Plan amendments, and a resolution to remove on-street parking for the El Camino Real corridor. Direct staff to bring forward budget amendments at a future date; or
Alternative 2: Direct staff to prepare a significantly modified Specific Plan that retains enough density and elements (e.g., a range of densities that support mixed-use) of the prior Specific Plan so as to be consistent with the prior draft EIR. Authorize the City Manager to negotiate and execute an agreement with Raimi + Associates, Inc. to provide El Camino Real Specific Plan Consultant Services for a one-year term ending September 30, 2023, for a maximum compensation not to exceed $250,000, subject to the annual appropriation of funds; or Alternative 3: Direct staff to create two new zoning districts with objective design standards that align with the existing General Plan land use designations for the El Camino Real corridor and to prepare an El Camino Real Infrastructure Plan/Streetscape Plan for the creation of bicycle lanes along the corridor. Authorize the City Manager to negotiate and execute an agreement with Raimi & Associates, Inc. to provide El Camino Real Specific Plan Consultant Services for a one-year term ending September 30, 2023, for a maximum
compensation not to exceed $50,000, subject to the annual appropriation of funds. Staff will return to City Council for adoption of zoning districts, a resolution to remove on-street parking for the El Camino Real corridor, and adoption of an El Camino Real Infrastructure Plan/Streetscape Plan.

City Manager Batra clarified the recommendation that staff is seeking on this agenda item as the published agenda reflected the incorrect recommendation.

Director of Community Development Crabtree gave a Powerpoint Presentation.

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Council comments and questions followed.

Director of Community Development Crabtree addressed Council questions.

Public Speaker(s): Humberto Nava Betsy Megas
Jeff Houston Dennis Martin
Mathew
Elizabeth Conlan
Nancy
Lalo Mendez
Jamie
Alex M. (eComment)
Catalyze SV
Keyhan Sinai
Jordan Grimes
Sunil B
L Li (eComment)
Kalisha Webster
(eComment)
NLC Coffey (eComment) Brenda Collins (eComment)
(eComment)
Maria (eComment)
Eric Lao (eComment)
Sunil (eComment)
J L (eComment)
Vasily (eComment)
Jaime (eComment)
Morteza (eComment)
Venee Cruz (eComment)
Larry Luis (eComment)
Anshuman Vyas
Jean Song (eComment)
Deepa H (eComment)
Liz Lemmer (eComment)
Yifan Jiang (eComment)
Council discussion followed.

Public Speaker(s): Kirk Vartan
Council discussion ensued.

A motion was made by Vice Mayor Jain, seconded by
Councilmember Hardy, to approve Alternative 2: direct staff to prepare a significantly modified Specific Plan that retains enough density and elements (e.g., a range of densities that support mixed- use) of the prior Specific Plan and to include the activity zones with building heights of up to 6 stories as proposed in the 2021 draft Specific Plan, so as to be consistent with the prior draft EIR; and add work to continue consideration of the prior draft Specific Plan including an economic feasibility analysis of both Plans.

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Aye: Councilmember Hardy, Councilmember Park, Vice Mayor Jain, and Councilmember Becker
4 -
Nay: Councilmember Watanabe, Councilmember Chahal, and Mayor Gillmor
3 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Mayor Gillmor noted that this weekend is the 40th Art and Wine Festival in Santa Clara and encourage community attendance.

Councilmember Chahal reported on his attendance at Valley Transportation Authority Policy Advisory Committee and that Santa Clara funding approved for three projects: (1) pedestrian and bicycle improvements, (2) Great America Parkway congestion relief, and (3) Santa Clara Vision Zero.

Councilmember Park reported on his attendance at the League of California Cities Conference in Long Beach and enjoyed hearing creative solutions from other cities.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
City Manager Batra noted that due to the heat wave from last week, there were power outages and commended the Silicon Valley Power team that restored the power.

The meeting was adjourned at 11:18 PM in memory Angela Scotti Souza and Hardev Singh.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Park, to adjourn the meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -
The next regular scheduled meeting is on Tuesday, September 27, 2022 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes
Joint Council and Authorities Concurrent &
Stadium Authority Meeting
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/27/2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9142, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected] (Comments received after 2:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting). This email address will be disabled after the October 4, 2022 meeting. Comments will continue to be accepted through City’s eComment.

Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
5:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chairperson Gillmor called the meeting to order at 5:04 PM.

Present: 7 -

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1.A 22-1182 Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances: Pursuant to Gov. Code § 54956.9(e)(1) - Not disclosed on agenda
(Deferred from September 13, 2022)

1.B 22-1200
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):

Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association)

1.C 22-1203
Conference with Real Property Negotiators (CC)
Pursuant to Gov. Code § 54956.8
Property: East of Loyalton and West of Cold Springs in Sierra and Lassen Counties, APN: 147-040-02-11, 147-050-02-11, 147-050-03-11, 147-05-19-11, 147-070-04-11, 147-070-05-11, 147-080-01-11, 147-080-03-11, 147-080-11-11, 147-080-14-11, 147-080-15-11, 021-010-003, 021-020-001, 016-100-004, 016, 090, 059, 021-010-006, 021-010-012, 016-100-005, 016-080-008, 016-070-012, 016-090-011, 021-010-013, 016-100-001, 016-100-006 and 016-080-007
City/Authority Negotiator: Rajeev Batra, City Manager (or designee) Negotiating Parties: California Department of Fish and Wildlife Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms)
Public Comment
Harold Lundt (eComment) expressed comments of concern regarding the sale of property being discussed under Item 1.C.

Convene to Closed Session (Council Conference Room)
Council convened to Closed Session at 5:06 PM.

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7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chairperson Gillmor called the meeting to order at 7:03 PM Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Chahal recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist must identify themselves and whom they represent.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
Interim City Attorney Ngo noted that there was no reportable action from Closed Session.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

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6. 22-1099 Public Hearing: Actions on the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Reporting Program (MMRP), General Plan Amendment from Community Commercial to High Density Residential, Rezone from General Office (OG) to Planned Development (PD), and density bonus agreement to allow a multifamily affordable housing development with 108 rental units at 1601 Civic Center Drive Recommendation:

Alternative: 1, 2, 3 and 4

1. Adopt a resolution to adopt the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Reporting Program (MMRP) for the Civic Center Family Housing Project.

2. Adopt a resolution to approve a General Plan Amendment from Community Commercial to High Density Residential.

3. Adopt a resolution to approve a Rezone from General Office (OG) to Planned Development (PD) to allow a five-story affordable housing development with 108 rental units, on-site parking and amenities, landscaping, and off-site improvements.

4. Authorize the City Manager to negotiate and execute a density bonus agreement in a form approved by the City Attorney.

Councilmember Chahal requested to continue Item 6.

Council comments and questions followed.

Interim City Attorney Ngo addressed Council questions.

A motion was made by Councilmember Chahal, seconded by
Councilmember Becker, to continue this item to November 15, 2022 Council and Authorities Concurrent Meeting.

Public Speaker(s): Public Speakers (9) Mathew Reed
Ali Sapirman Jaspreet Kaur
Anne William Huang
Alexander Melendrez Diana Crumedy
Sunil Bhagwani
Sabina
LL
#1713
Catalyze SV Sneha
Kathryn Hedges Ryan Globus
Ray Bramson Jeff Houston
Paul Soto #7952
Angus L Rajan
Dontae Lartigue
Eric Lee
Elizabeth Conlan
Blair Bleekman
Jacob Wu
Usman Bhati
Erik Jensen Ye Cao
Cytang7

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Council comments and questions followed.

Interim City Attorney Ngo and City Manager Batra addressed Council questions.

Councilmember Park requested a friendly amendment to the motion to return this Item on November 1, 2022.

City Manager Batra addressed Council comments.

Councilmember Chahal denied the friendly amendment.

Council comments followed.

By Consensus, Council requested the Written Petition for the Park related to the location of this item to be brought to Council on October 18, 2022.

A motion was made by Councilmember Chahal, seconded by
Councilmember Becker, to continue this item to November 15, 2022 Council and Authorities Concurrent Meeting.

Aye: 4 -
Nay:

Councilmember Chahal, Councilmember Park, and Councilmember Becker, and Mayor Gillmor
Councilmember Watanabe, Councilmember Hardy, Vice Mayor Jain, and Mayor Gillmor
3 -
Mayor Gillmor called for a 5 minute recess at 8:23 PM and reconvened meeting at 8:28 PM.

Councilmember Becker requested to move up Item 7 after the Consent Calendar.

SPECIAL ORDER OF BUSINESS

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2. 22-696

CONSENT CALENDAR
Recognition of Northern California Cricket Association (NCCA) USA National Interleague Tournament
Mayor Gillmor recognized the Northern California Cricket Association and celebrated their 2022 USA Interleague T20 tournament.

Ganesh Sanap (President, Northern California Cricket Association) expressed comments of gratitude.

Council comments followed.

Vice Mayor Jain pull Item 3.G.

Councilmember Becker pulled Item 3.N.

Chair Gillmor pulled Item 4.B.

Assistant City Clerk Pimentel noted that revised minutes for the Parks & Recreation Commission on Item 3.Awas sent to the Council for consideration.

A motion was made by Council/Boardmember Chahal, seconded by Council/ Boardmember Hardy, to approve the balance of the
Consent Calendar (except Items 3.G, 3.N, and 4.B).

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Vice Mayor/ Chair Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor 7 -

3.A 22-27 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Planning Commission - August 3, 2022 Special Meeting
Historical and Landmarks Commission - June 2, 2022
Youth Commission - May 10, 2022
Parks & Recreation Commission - August 16, 2022
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.B 22-1120 Action on Agreement with Dasher Technologies, Inc. to Provide and Implement an Enterprise Data Storage Solution
Recommendation: 1. Authorize the City Manager to execute an agreement with Dasher Technologies, Inc. to provide and implement an enterprise data storage solution for an initial five-year term, with maximum compensation not-to-exceed $304,587.

2. Authorize the City Manager to exercise up to five one-year options to extend the term of the agreement after the initial term, subject to the appropriation of funds.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

3.C 22-925
Action on a Proposed Agreement with HSQ Technology to Upgrade the Supervisory Control and Data Acquisition (SCADA) System to Enable Fiber Communication and to Implement Various System Enhancements Recommendation:

1. Authorize the City Manager to execute an agreement with HSQ Technology to upgrade the SCADA system to enable fiber communication and to implement various system enhancements, with a five-year term starting on or around October 1, 2022 and ending on December 31, 2027, with an initial maximum compensation of $500,000, subject to the appropriation of funds; and

2. Authorize the City Manager to execute amendments to increase compensation not-to-exceed $1,029,330 for a total maximum contract compensation of $1,529,330, subject to the appropriation of funds.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.D 22-1061 Action on a Substation Agreement with Vantage Data Centers CA31, LLC for Bowers Avenue Junction Substation and Related Budget Amendment Recommendation: 1. Approve the Substation Agreement (Agreement) with Vantage Data Centers CA31, LLC to allow SVP to design, procure equipment, and construct 60kV facilities to serve the Bowers Avenue Junction Substation for electric service to 2590 Walsh Avenue, subject to the appropriation of funds;

2. Authorize the City Manager to execute the Agreement and related documents and to take such actions as reasonable or necessary to implement and administer the Agreement;

3. Authorize the City Manager to make minor modifications to the attached Agreement subject to approval by City Attorney as to form; and

4. Approve the following FY 2022/23 budget amendment in the Electric Utility Capital Fund to recognize developer contributions of $2,641,105, and increase the Bowers Avenue Junction Project appropriation by $2,641,105 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.E 22-980 Action on Agreements with Woodard and Curran for the Sanitary Sewer Master Plan Update and Sanitary Sewer Hydraulic Model Maintenance and Support and Approve Related Budget Amendment
Recommendation:

1. Approve and authorize the City Manager to execute an agreement with Woodard and Curran for the Sanitary Sewer Master Plan Update in the amount not-to-exceed $980,038;

2. Authorize the City Manager to make minor modifications to the Sanitary Sewer Master Plan Update Agreement if needed and to extend the term;

3. Approve and authorize the City Manager to execute an agreement with Woodard and Curran for the Sanitary Sewer Hydraulic Model Maintenance and Support Agreement in the amount not-to-exceed $1,000,000;

4. Authorize the City Manager to exercise up to two one-year extensions to the agreement and make minor modifications to the Sanitary Sewer Hydraulic Model Maintenance and Support Agreement if needed and to extend the term; and

5. Approve the following FY 2022/23 budget amendment in the Sewer Utility Capital Fund to increase the Sanitary Sewer Master Plan Update Project appropriation by $480,038 and decrease the Unallocated Sanitary Sewer Conveyance Fees fund balance by $480,038 (five affirmative Council votes required for the use of unused balances).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

3.F 22-1005
Action on Amendment No. 1 to the Agreement with NUVIS Landscape Architecture, Inc. for Design Professional Services for the Central Park New Entrance, Access, and Parking Improvements Project
Recommendation:

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with NUVIS Landscape Architecture, Inc. in the amount of $255,695 for the Central Park New Entrance, Access, and Parking Improvements Project for a total Agreement not-to-exceed amount of $404,000; and

2. Authorize the City Manager to make minor modifications to the agreement if needed and to extend the term.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

3.H 22-1094
Consideration of the Silicon Valley Power 2021 Power Content Label Recommendation: Note and file Silicon Valley Power’s 2021 Power Content Label(s).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.I 22-1125 Action on a Resolution Approving the 2023 Planning Commission Calendar of Meetings
Recommendation: Adopt a Resolution approving the 2023 Planning Commission Calendar of

3.J 22-1145
Meetings.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to adopt Resolution No. 22-9143, approving the 2023 Planning Commission Calendar of Meetings.

Action on Addition of Five Positions Funded by Silicon Valley Power and Two Fire Department Positions Funded by Developer Permit Fees and Related Budget Amendment
Recommendation: 1. Approve the addition of one Senior Management Analyst and two Management Analyst positions in the Electric Utility Department;

2. Approve the addition of one Senior Management Analyst position in the Finance Department;

3. Approve the addition of one Human Resources Technician position in the Human Resources Department;

4. Approve the addition of one Fire Protection Engineer position and one Permit Technician position in the Fire Department; and

5. Approve the following FY 2022/23 budget amendments:
a. In the Electric Utility Fund, increase the Electric Department Salaries and Benefits appropriation by $407,000, increase the Transfer to the General Fund by $243,000 and reduce the unrestricted ending fund balance by $650,000 (five affirmative Council votes required for the use of unused balances);
b. In the General Fund, increase the Finance Department Salaries and Benefits appropriation by $147,000, increase the Human Resources Salaries and Benefits appropriation by $96,000, and increase the transfer from the Electric Utility Fund by $243,000 (five affirmative Council votes required to appropriate additional revenue); and c. In the General Fund, increase the Fire Department Salaries and Benefits appropriation by $258,000 and increase the Fire Permits revenue estimate by $258,000 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.K 22-1184 Actions to Approve Various Modifications to Existing Classified Job Specifications, Including Recruit Police Officer (Job Code 689), Police Officer (Job Code 650), and Firefighter (Job Code 487)
Recommendation:

Approve revisions to various classified job specifications including, Recruit

3.L 22-1126
Police Officer (Job Code 689), Police Officer (Job Code 650), and Firefighter (Job Code 487)
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

Authorize the City Manager to execute the Side Letter Agreement that amends the 2019-2023 Memorandum of Understanding Between the City of Santa Clara and the City of Santa Clara Employees’ Association (Units 5/7/8), that incorporates the terms of the Side Letter Agreement and Related Budget Amendments
Recommendation: 1. Authorize the City Manager to execute the Side Letter Agreement that amends the current Memorandum of Understanding with a term of December 15, 2019, through and including December 23, 2023, that incorporates the terms of the Side Letter Agreement reached between both parties; and

2. Approve the related FY 2022/23 Budget Amendments as detailed in Attachment 2 (five affirmative votes required for the use of unused fund balances and to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

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3.M 22-1175 Authorize the City Manager to execute the Side Letter Agreement that amends the 2019-2024 Memorandum of Understanding Between the City of Santa Clara and the Miscellaneous Unclassified Management Employees (Unit 9), that incorporates the terms of the Side Letter Agreement
Recommendation:

Authorize the City Manager to execute the Side Letter Agreement that amends the current Memorandum of Understanding with Miscellaneous Unclassified Management Employees (Unit 9) with a term of December 15, 2019 through and including December 31, 2024, that incorporates the terms of the Side Letter Agreement reached between both parties.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve staff recommendation.

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

4.A 22-1060 Action on Stadium Authority Bills and Claims for the Month of June 2022 Recommendation: Approve the list of Stadium Authority Bills and Claims for June 2022.

A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to approve staff recommendation.

4.C Action on Request Submitted by the Stadium Manager to Award Purchase Order to imageOne Uniforms for Guest Services Uniforms

4.C.1 22-1177 Request from the Stadium Manager to Award Purchase Order to imageOne Uniforms for Guest Services Uniforms

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4.C.2 22-1178 Report from Stadium Authority Regarding Stadium Manager’s Request to Award Purchase Orders to imageOne Uniforms for Guest Services Uniforms
Recommendation:

Approve the Stadium Manager’s request to award a purchase order to imageOne Uniforms to procure Guest Services uniforms, in an amount not to exceed $10,807.

A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to approve staff recommendation.

4. D Action on Request Submitted by the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing and Award Purchase Orders to EyeP Solutions, Inc. for Security Software Subscription Renewals and Security Cardkeys and Tags

4.D.1 22-1186
Request from the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing and Award Purchase Orders to EyeP Solutions, Inc. for Security Software Subscription Renewals and Security Cardkeys and Tags

4.D.2 22-1189
Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Utilize Cooperative Agreements to Leverage Discounted Pricing and Award Purchase Orders to EyeP Solutions, Inc. for Security Software Subscription Renewals and Security Cardkeys and Tags Recommendation:

1. Approve the Stadium Manager’s request to utilize a cooperative agreement to leverage discounted pricing and award a purchase order to EyeP Solutions, Inc. in the amount of $40,126 to provide Genetec Advantage software license subscription renewals for a one-year period; and

2. Approve the Stadium Manager’s request to utilize a cooperative agreement to leverage discounted pricing and award a purchase order to EyeP Solutions, Inc. in the amount of $6,931 to procure Genetec proximity cardkeys and Microprox tags.

A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to approve staff recommendation.

WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS FROM THE PUBLIC/COUNCIL

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7. 22-1223 Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Becker Requesting to Place an Agenda Item at a Future Council Meeting to Receive a Report Based on the Mayor’s Request Concerning the Related Company and the Prevailing Wage Issues as well as a Report on the Claim from the Union of Painters made with the Department of Industrial Relations and that this Report and Discussion take place at the Council Meeting of October 4, 2022
Recommendation:

Staff makes no recommendation.

Councilmember Becker provided a verbal report to receive a report based on the Mayor’s Request concerning the Related Company and the Prevailing Wage Issues as well as a report on the Claim from the Union of Painters made with the Department of Industrial Relations and that this report and discussion take place at the Council Meeting of October 4, 2022.

Council comments followed.

Public Speaker(s): Public Speaker (1)
Kathryn Hedges
James Rowen (E-Mail)
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to agendize this written petition for October 4, 2022 Council and Authorities Concurrent Meeting and include report from City Attorney and City Manager Offices.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC PRESENTATIONS
Sylvia Abboud expressed gratitude for the City recognizing the passing of Heart of the Valley Executive Director Glenda and provided comments on the services provided by Heart of the Valley and the needs for funding.

Public Speaker expressed comments of concern the regarding the lack of affordable housing available.

CONSENT ITEMS PULLED FOR DISCUSSION

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3.G 22-1071 Action on Amendment No. 5 to the Agreement for Professional Services with Perkins + Will for the Tasman East Specific Plan
Recommendation: Authorize the City Manager to execute Amendment No. 5 to the Agreement with Perkins + Will for professional services to prepare the Amendment to the Tasman East Specific Plan to allow up to 1,500 additional units in the Tasman East area, along with preparation of the associated environmental clearance, by extending the term of the agreement through December 2023.

Vice Mayor Jain pulled this item for further clarification.

Director of Community Development Crabtree addressed Council questions.

Public Speaker: Catalyze SV
A motion was made by Vice Mayor Jain, seconded by
Councilmember Park, to authorize the City Manager to execute Amendment No. 5 to the Agreement with Perkins + Will for professional services to prepare the Amendment to the Tasman East Specific Plan to allow up to 1,500 additional units in the Tasman East area, along with preparation of the associated environmental clearance, by extending the term of the agreement through December 2023 and direct staff to notice the public within a quarter mile radius regarding the meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.N 22-1003 Action on the Waiver of the First Reading and Introduction of an Ordinance Approving the Schematic Design for the Central Park Entrance, Accessibility, and Parking Improvements Project, in Accordance with City Charter Section 714.1
Recommendation:

Waive first reading and introduce an ordinance approving the Schematic Design for the Central Park Entrance, Accessibility, and Parking Improvements Project in accordance with City Charter Section 714.

Councilmember Becker pulled this item for further discussion.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to deny waiving the first reading and introduce an ordinance approving the Schematic Design for the Central Park Entrance, Accessibility, and Parking Improvements Project in accordance with City Charter Section 714.

Council comments followed.

Councilmember Becker withdrew his motion and proposed a new motion.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to Waive first reading and introduce an ordinance approving the Schematic Design for the Central Park Entrance, Accessibility, and Parking Improvements Project in accordance with City Charter Section 714; and refer to staff the following suggested additions:
include speed bumps along the length of the driveway and parking lot, flare the third pedestrian entrance (as in the sketched image), small amount of additional paving will be more inviting, more secure electric bicycle parking near the Community Recreation Center, pedestrian scaled lighting, and preserve some existing and mature trees.

City Manager Batra addressed Council comments.

Public Speaker(s): Betsy Megas
Council comments and questions followed.

Director of Public Works Mobeck, Deputy Director of Public Works Staub, and City Manager Batra addressed Council comments.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to Waive first reading and introduce Ordinance No. 2051 approving the Schematic Design for the Central Park Entrance, Accessibility, and Parking Improvements Project in

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accordance with City Charter Section 714; and refer to staff the following requested additions: include speed bumps along the length of the driveway and parking lot, flare the third pedestrian entrance (as in the sketched image), small amount of additional paving will be more inviting, more secure electric bicycle parking near the Community Recreation Center, pedestrian scaled lighting, and preserve some existing and mature trees.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.B 22-1092
Delegation of Authority to Executive Director and Stadium Authority Counsel to Negotiate and Execute Allocation Agreement with Various 49ers Entities and Insurance Carriers Relating to Proceeds from Their Settlement with Howard Needles Tammen & Bergendoff
Recommendation:

Approve delegation of authority to the Executive Director and Stadium Authority Counsel to negotiate and execute an Allocation Agreement regarding proceeds from a settlement with HNTB that would include the following parties: Forty Niners Football Company LLC, Forty Niners Stadium Management Company LLC, Forty Niners SC Stadium Company LLC, Forty Niners Stadium LLC, Indian Harbor Insurance Company, North American Capacity Insurance Company, and Starr Indemnity & Liability Company.

Chair Gillmor pulled this item for further discussion from the public.

Secretary Pimentel read into the record Kirk Vartan's public comment email.

Board comments and questions followed.

Interim Counsel Ngo and Chief Assistant City Attorney Reuter responded to Board comments and questions.

A motion was made by Boardmember Watanabe, seconded by
Boardmember Park, to Approve delegation of authority to the Executive Director and Stadium Authority Counsel to negotiate and execute an Allocation Agreement regarding proceeds from a settlement with HNTB that would include the following parties:

Forty Niners Football Company LLC, Forty Niners Stadium Management Company LLC, Forty Niners SC Stadium Company LLC, Forty Niners Stadium LLC, Indian Harbor Insurance Company, North American Capacity Insurance Company, and Starr Indemnity & Liability Company.

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Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Vice Chair Jain, Boardmember Becker, and Chair Gillmor
7 -

PUBLIC HEARING/GENERAL BUSINESS

5. 22-953 Public Hearing: 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER)
Recommendation:

1. Approve the 2021-2022 Consolidated Annual Performance and Evaluation Report (Attachment 1) and authorize the City Manager, or his designee, to execute the documents for submission to the U.S.

Department of Housing and Urban Development (HUD) by September 30, 2022 unless otherwise directed by HUD.

2. Direct staff to incorporate all public comments into the final version to be submitted to HUD on or before September 30, 2022.

Housing Manager Marcus and Housing Development Officer Calleja presented a Powerpoint presentation.

Council comments and questions followed.

Housing Manager Marcus addressed Council questions.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve the 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
7 -

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REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Mayor Gillmor announced the Parade of Champions will be held on Saturday, October 1, 2022 and encouraged the public to attend.

Councilmember Park reported on his attendance at the Triton Museum of Art Board meeting and announced the many upcoming events.

Vice Mayor Jain reported on his attendance at the Annual Conference of the Northern California Power Agency and provided overview on some of the sessions he attended.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
22-902
22-1201

ADJOURNMENT
City Manager Batra reported that there were no actions taken by City Manager during the recess.

City Manger Batra also recognized the various departments who assisted with the successful 40th Art & Wine Festival.

Councilmember Park reported on the Art and Wine Festival and acknowledged the Fire Department's assistance and recognized the smooth process in renewing the Triton Museum's lease.

Update on City Council and Stadium Authority Staff Referrals Tentative Meeting Agenda Calendar (TMAC)
The meeting was adjourned at 9:51 PM in memory of James Wilcox (City's Information Technology Department).

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Park, to adjourn the meeting.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 20 ends

MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-04 Agenda Date: 1/10/2023

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Downtown Community Task Force - October 21, 2021
Downtown Community Task Force - October 20, 2022
Governance & Ethics Committee - June 7, 2021
Youth Commission - November 8, 2022
Audit Committee - September 30, 2022
City of Santa Clara Printed on 1/6/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Downtown Community Task Force
Draft
6:00 PM Virtual Meeting10/21/2021
Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of COVID-19, the City of Santa Clara has implemented the following method for the public to participate remotely:

Via Zoom:
https://santaclaraca.zoom.us/j/91975789377
Meeting ID: 919 7578 9377 or
By Phone:
1(669) 900-6833

CALL TO ORDER AND ROLL CALL
The DCTF Vice Chair, Dan Ondrasek, called the meeting to order at 6:02 p.m.

Dan Ondrasek, Rob Mayer, Debra von Huene, Ana Vargas-Smith , Mathew Reed, Butch Coyne, and Chan Thai
Present 7 -
Adam Thompson, and Atisha VarshneyAbsent 2 -
A motion was made by Member Coyne, seconded by member Thai, to excuse Chair Thompson and Member Varshney from the
meeting.

Aye: 7 - Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, and Thai

Absent: 2 - Thompson, and Varshney

CONSENT CALENDAR
A motion was made by Member von Huene and seconded by
Member Coyne to approve the consent calendar. Member Mayer recused himself from item 1.C

Page 1 ends

10/21/2021Downtown Community Task Force Meeting Minutes

Aye: Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, and Thai7 - Excused: Thompson, and Varshney2 -

1.A 21-1400 Downtown Community Task Force (DCTF) Meeting Minutes of the March 18, 2021 Meeting.

Recommendation: Approve the DCTF Meeting Minutes of the March 18, 2021 Meeting

1.B 21-1401 Downtown Community Task Force (DCTF) Meeting Minutes of the March 31, 2021 Meeting.

Recommendation:

Approve the DCTF Meeting Minutes of the March 31, 2021 Meeting

1.C 21-1463 Downtown Community Task Force (DCTF) Meeting Minutes of the April 15, 2021 Meeting.

Recommendation:

Approve the DCTF Meeting Minutes of the April 15, 2021 Meeting

GENERAL BUSINESS

2. Discussion on Community Workshop Feedback
The consultant provided an overview of the feedback from the October 12, 2021 community workshop and the DCTF discussed the feedback.

3. Discussion on the Plan's Approach to Historic Buildings The consultant provided a presentation on the preliminary historic conservation strategy from the Precise Plan and the DCTF provided feedback.

PUBLIC PRESENTATIONS
The following speakers provided comments:
- Ed: Organic design, or built at once, how do we keep continuity and lead people to activity areas.
- Jonathon Evans: Adaptive reuse of buildings will need accommodation from parking requirements.
- Skip: Could there be one large parking garage instead of two garages.

ADJOURNMENT
A motion was made by Member Coyne, and seconded by Member von Huene to adjourn the meeting at 8:30 p.m..

The next regular scheduled meeting is Thursday, November 18, 2021 at 6 p.m.

Aye: Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, and Thai7 - Excused: Thompson, and Varshney2 -

Page 2 ends

10/21/2021Downtown Community Task Force Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 3 ends

City of Santa Clara
Meeting Minutes
Downtown Community Task Force
Draft
6:00 PM Zoom Webinar10/20/2022
Pursuant to California Government Code section 54953(e) and City of Santa Clara Resolution 22-9142, the Downtown Community Task Force meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to provide methods for the public to participate remotely:

Via Zoom:
https://santaclaraca.zoom.us/j/91975789377
Meeting ID: 919 7578 9377 or
By Phone:
1(669) 900-6833

CALL TO ORDER AND ROLL CALL
The DCTF Chair, Adam Thompson called the meeting to order at 6:05 p.m.

Adam Thompson, Dan Ondrasek, Rob Mayer, Debra von Huene, Ana Vargas-Smith , Mathew Reed, Butch Coyne, Atisha Varshney, and Chan Thai
Present 9 -

CONSENT CALENDAR
A motion was made by Member Coyne and seconded by Vice Chair Ondrasek to approve the consent calendar.

Aye: Thompson, Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, Varshney, and Thai
9 -

1. 22-1303 Downtown Community Task Force (DCTF) Meeting Minutes of the September 16, 2021 Meeting
Recommendation:

Approve the DCTF Meeting Minutes of the September 16, 2021 Meeting.

Page 1 ends

10/20/2022Downtown Community Task Force Meeting Minutes

2. 22-1304 Downtown Community Task Force (DCTF) Meeting Minutes of the September 15, 2022 Meeting
Recommendation: Approve the DCTF Meeting Minutes of the September 15, 2022 Meeting.

GENERAL BUSINESS

3. Review and discuss the revised development plans submitted for the "950 Monroe Street Mixed Use Project". Revised plans can be found on the City's website at: :
https://www.santaclaraca.gov/Home/Components/BusinessDirectory/BusinessDirectory/387/249 5 DCTF Members discussed the revised plans submitted for the proposed development project located at 950 Monroe Street comparing the proposal with the draft Precise Plan and Form Based Code.

Member Mayer made a motion, seconded by Member Reed, to send a letter to the City Council from the DCTF stating that the proposed project does not meet the intent of the Draft Precise Plan or Form Based Code for which the community and the City has spent considerable time and money on, and therefore the DCTF
recommends the City Council deny the project.

Aye: Thompson, Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, Varshney, and Thai
9 -

4. Review of Downtown Precise Plan Policy 5.1E: Maximum Base and Bonus Heights, and Community Benefits.

The DCTF reviewed and discussed the Downtown Precise Plan Policy

5.1E: Maximum Base and Bonus Heights, and Community Benefits.

5. Review of the Scope of Work for the "Santa Clara Civic Center Relocation Study" This item was moved up on the Agenda and discussed first.

Vice Chair Ondrasek motioned to strike the item stating that no discussion was needed as all of his questions had been answered.

Member Coyne seconded the motion.

Aye: Thompson, Ondrasek, Mayer, von Huene, Vargas-Smith, Reed, Coyne, Varshney, and Thai
9 -

STAFF REPORT
Staff provided a status update on the project schedule and the community open house.

Page 2 ends

10/20/2022Downtown Community Task Force Meeting Minutes Review of the Project schedule (Downtown Precise Plan, Form Based Code, Environmental Impact Report)
Update on the scheduling of the Community Open House

PUBLIC PRESENTATIONS
Jonathon Evans requested for the updated Precise Plan and Form Based Code to be posted on the Precise Plan website

ADJOURNMENT
A motion was made by Member Mayer, and seconded by Member Coyne to adjourn the meeting at 9:05 p.m..

The next regular scheduled meeting is Thursday, December 15, 2022 at 6 p.m.

MEETING DISCLOSURES

Page 3 ends

10/20/2022Downtown Community Task Force Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City of Santa Clara
Meeting Minutes
Governance and Ethics Committee
Draft
3:00 PM Virtual Meeting06/07/2021

CALL TO ORDER AND ROLL CALL
Chair Gillmor called the meeting to order at 3:02 PM.

Lisa M. Gillmor, Raj Chahal, and Sudhanshu JainPresent 3 -

CONSENT CALENDAR

1. 21-470 Approval of the March 29, 2021 Governance and Ethics Committee Special Meeting Minutes
Recommendation: Approve the minutes of the March 29, 2021 Governance and Ethics Committee Special Meeting.

A motion was made by Member Jain, seconded by Member Chahal, to approve the March 29, 2021 special meeting minutes.

Aye: Gillmor, Chahal, and Jain3 -

PUBLIC PRESENTATIONS
Councilmember Park requested to address the Committee under Public Presentations.

City Attorney Doyle recommended deferring discussion to Council and Authorities Concurrent Meeting to avoid potential violation of the Brown Act.

GENERAL BUSINESS

Page 1 ends

06/07/2021Governance and Ethics Committee Meeting Minutes

2. 21-468 Discussion on Formalization of Citizen’s Advisory Committee Recommendation: Defer discussion on formalization of Citizen’s Advisory Committee to the 3rd quarter Governance and Ethics Committee meeting on September 20, 2021, due to lack of staff capacity to address this referral during budget development and COVID-19 reopening efforts.

City Manager Santana requested deferring this item September 20, 2021.

Public Speaker(s): Rob Jerdonek
A motion was made by Member Jain, seconded by Member Chahal, to defer this item to the September 20, 2021 Governance and Ethics Committee meeting.

Aye: Gillmor, Chahal, and Jain3 -

3. 21-469
Review of SCSC Chapter 2.155 (“Regulation of Lobbying Activities”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials”) Recommendation: Provide direction on possible amendments to SCSC Chapter 2.155 (“Regulation of Lobbying Activities”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials”).

City Attorney Doyle provided a Powerpoint presentation on the Lobbyist Ordinance and Calendering Ordinance.

City Clerk Haggag provided a verbal report.

Member questions and comments followed.

City Attorney Doyle, City Clerk Haggag and City Manager Santana addressed Member questions.

A motion was made by Member Jain, seconded by Member Chahal, to recommend to Council to (1) amend the Public Calender Ordinance to create different reporting standards between meetings with Lobbyists and Non-Lobbyists, (2) requiring Councilmembers and staff who required to comply with the Public Calendar Ordinance and registered Lobbyists to report on the topics discussed and what they were seeking, (3) City Manager to return on staffing resources, (4) change the frequency of the Lobbyist Ordinance reporting requirements to align with the Public Calendar Ordinance to require reporting to be on a monthly cadence, and (5) City Clerk to return with a standard reporting template.

Aye: Gillmor, Chahal, and Jain3 -

Page 2 ends

06/07/2021Governance and Ethics Committee Meeting Minutes

4. 21-487 Review, and Provide Direction to Staff, Regarding Proposed Purchasing Code Reforms For Possible Recommendation to City Council Recommendation: Accept the Code reforms summarized in this document and provide direction to staff to move forward with a revised Purchasing Code for consideration and approval by the City Council and Stadium Authority by the fourth quarter of calendar year 2021.

Director of Finance Lee, Purchasing Manager Giovannetti, City Attorney Doyle, and City Manager Santana gave a Powerpoint presentation.

Member questions and comments.

City Manager Santana addressed Member questions.

A motion was made by Member Jain, seconded by Member Chahal, to bring this item to August 17, 2021 Council Priority Setting Session.

Aye: Gillmor, Chahal, and Jain3 -

5. 21-455
Discussion and Direction Regarding Adjusting the Start Time for Council, Stadium Authority and Closed Session Meetings
Recommendation: Staff recommends:
(1) Beginning Public City Council meetings at 6:00 p.m. (2) Setting a stop time of Public City Council meetings at 11:00 p.m. (3) Working on City Council meeting protocols for improved management and protocols to ensure that the City’s business is prioritized and addressed in a timely manner
(4) Presenting streamlining opportunities to reduce cost of routine City business and ensure a higher level of efficiency with how routine or ministerial items are handled
(5) Holding Closed Session meetings on off Council meeting days, when needed
City Manager Santana gave a Powerpoint presentation.

Member questions and comments followed.

City Manager Santana, Assistant City Clerk Pimentel, and City Attorney Doyle addressed Member questions.

This item was referred to Council Priority Setting Session August 17, 2021.

Page 3 ends

06/07/2021Governance and Ethics Committee Meeting Minutes

6. 21-622 Review the Task Force on Diversity, Equity, and Inclusion’s Recommended Amendments to Council Policy 035 - Naming of Facilities Recommendation: Provide input on the Task Force on Diversity, Equity, and Inclusion’s recommended amendments to Council Policy 035.

Chair Gillmor requested to defer this item to the next Governance and Ethics Committee meeting.

A motion was made by Member Chahal, seconded by Member Jain, to continue this item to the next Governance and Ethics Committee Meeting.

Aye: Gillmor, Chahal, and Jain3 -

STAFF REPORT
None.

COMMITTEE MEMBERS REPORT
Member Jain inquired regarding adding the following items to the Governance and Ethics Committee Meeting:
- Email Retention Times
- Eligibility List for Board/Commissions appointments
- Charter Review to consider changing from an elected to appointed Chief of Police and City Clerk
Member comments followed.

City Manager Santana and City Attorney Doyle addressed Member questions.

ADJOURNMENT
The meeting was adjourned at 6:16 PM.

A motion was made by Member Chahal, seconded by Member Jain, to adjourn the meeting.

Aye: Gillmor, Chahal, and Jain3 -

Page 4 ends

City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
11/08/2022

CALL TO ORDER AND ROLL CALL
The meeting was called to order at 6:04 p.m. by Chair Kelly-Tanti.

Commissioner Fatimah Ismail, Commissioner Hiranya Parekh, Commissioner Jasmine Kelly-Tanti, Commissioner Kira Liang, Commissioner Sarah Zuo, Commissioner Simren Garg,
Commissioner Ryan Kim, and Commissioner Sudeepthi Ravipati Present 8 -
Commissioner Aarav Gupta , Commissioner Khadeejah Khan, Commissioner Malia Martin, Commissioner Rajvi Khanjan Shroff, Commissioner Samarth Suresh, and Commissioner Keith Maben Absent 6 -
A motion was made by Commissioner Ismail, seconded by
Commissioner Liang, to excuse Commissioners Gupta, Khan, Martin, Shroff, and Suresh from the November 8, 2022 meeting. The motion carried by the following vote:

Aye: Commissioner Ismail, Commissioner Parekh, Commissioner Kelly-Tanti, Commissioner Liang, Mehta, Commissioner Zuo, Commissioner Garg, Commissioner Kim, and Commissioner Ravipati 9 -

Absent: Commissioner Gupta, Commissioner Khan, Commissioner Martin, Commissioner Shroff, Commissioner Suresh, and Commissioner Maben
6 -

CONSENT CALENDAR

1.A 22-1318 Youth Commission Minutes of October 11, 2022 Recommendation: Approve the Youth Commission Meeting Minutes of October 11, 2022.

A motion was made by Commissioner Ismail, seconded by
Commissioner Liang, that this item be recommended for approval.

The motion carried by the following vote:

Aye: Commissioner Ismail, Commissioner Parekh, Commissioner Kelly-Tanti, Commissioner Liang, Mehta, Commissioner Zuo, Commissioner Garg, Commissioner Kim, and Commissioner Ravipati 9 -

Page 1 ends

11/08/2022Youth Commission Meeting Minutes
Excused: Commissioner Gupta, Commissioner Khan, Commissioner Martin, Commissioner Shroff, and Commissioner Suresh
5 -

Absent: Commissioner Maben1 -

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS

2. 22-1319 Youth Commission FY2022/23 Work Plan & Goals Commissioners prioritized three themes for the FY2022/23 Work Plan:

Community Building, Youth Empowerment, and Youth Outreach. The first committee meeting dates will be set for the end of November. Each committee will discuss specific goals and activities to promote their respective theme.

A motion was made by Commissioner Ismail, seconded by
Commissioner Parekh, that this item be recommended for approval.

The motion carried by the following vote:

Aye: Commissioner Ismail, Commissioner Parekh, Commissioner Kelly-Tanti, Commissioner Liang, Mehta, Commissioner Zuo, Commissioner Garg, Commissioner Kim, and Commissioner Ravipati 9 -
Excused: Commissioner Gupta, Commissioner Khan, Commissioner Martin, Commissioner Shroff, and Commissioner Suresh
5 -

Absent: Commissioner Maben1 -

3. 22-1365
Initiate Dialogue Between Parks & Recreation Commission and Youth Commission for Potential Program Collaboration
Recommendation:

Staff does not have a recommendation.

Parks & Recreation Commissioner Eversley Forte discussed the desire to attract young people to City events and how the Youth Commission may be able to assist in this effort. Ideas discussed included targeted outreach to schools and youth organizations, family activities/competitions, fitness-based activities, inviting student groups to perform, and publicizing available volunteer opportunities.

The Parks & Recreation Commission will provides updates on their progress and gather feedback from the Youth Commission as their planning progresses.

Page 2 ends

11/08/2022Youth Commission Meeting Minutes

STAFF REPORT
Gayle Ichiho, Recreation: Parks & Recreation hosted the annual Halloween party at Central Park on October 29, the Holiday Tree Lighting is on December 2 from 5:00-8:00 p.m. at Central Park, and Breakfast with Santa on December 10 at the Senior Center, and Evening with Santa at the Youth and Teen Center on December 16. For more information visit www.SantaClaraCA.gov/ParksandRec
Shel Grinstead, Library: College 101 workshop (via Zoom) on November 22 to learn how to apply for financial aid and Teen Library Leaders meeting on November 29 from 4:00-5:00 p.m. For more information visit the City of Santa Clara Library website at: www.SCLibrary.org

COMMISSIONERS REPORT
Alternate Gaidhani volunteered at the Halloween Party and shared her positive experience in the arts and crafts area.

Commissioners painted wooden pumpkins that were displayed in Central Park to complement the Halloween Party. Participants were able to go on a scavenger hunt to find all 18 pumpkins.

ADJOURNMENT
A motion was made by Commissioner Parekh, seconded by
Commissioner Kim, that this meeting be adjourned at 7:04 p.m. The motion carried by the following vote:

Absent: Commissioner Maben1 -

MEETING DISCLOSURES

Page 3 ends

11/08/2022Youth Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City of Santa Clara
Meeting Minutes
Audit Committee
Draft
11:00 AM Virtual Meeting09/30/2022
Pursuant to California Government Code Section 54953(e) and City of Santa Clara Resolution 22-9142, the Audit Committee meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to have methods for the public to participate remotely:

Join from a PC, Mac, iPad, iPhone or Android device:

Please click this URL to join: https://santaclaraca.zoom.us/j/99199624617 Webinar ID: 991 9962 4617
Or join by phone:

US: +1 669 900 6833

CALL TO ORDER AND ROLL CALL
Kevin Park, Kathy Watanabe, and Suds JainPresent 3 -

CONSENT CALENDAR

1. 22-1089 Audit Committee Minutes
Recommendation: Approve the Audit Committee minutes of March 14, 2022.

A motion was made by Council Member Jain, seconded by Council Member Watanabe, to approve staff recommendation. The motion carried by the following vote:

Aye: Park, Watanabe, and Jain3 -

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS

Page 1 ends

09/30/2022Audit Committee Meeting Minutes

2. 22-1218 Overview of Santa Clara Stadium Authority Fiscal Year 2021/22 Annual Financial Statements and Audit Results Presentation by KPMG, LLP Recommendation: Accept the Santa Clara Stadium Authority Fiscal Year 2021/22 Annual Financial Statements and recommend that the Stadium Authority note and file the report at the October 18, 2022 Joint Council and Authorities Concurrent and Stadium Authority meeting.

Santa Clara Stadium Authority Treasurer Lee gave a PowerPoint presentation.

Committee Members' comments and questions followed.

Santa Clara Stadium Authority Treasurer Lee, Lisa Avis (Managing Director, KPMG, LLP) and Assistant Finance Director Lam addressed the Committee Members' questions.

Lisa Avis (Managing Director, KPMG, LLP) gave a PowerPoint presentation.

Several comments were made by the Audit Committee including: 1) KPMG to provide the presentation ahead of the Audit Committee meeting, 2) present a clean audit letter from KPMG to the Council, 3) discussion of remaining debt service payments, and 4) material changes that would require a re-review by the Committee.

Santa Clara Stadium Authority Treasurer Lee, Lisa Avis (Managing Director, KPMG, LLP) and Assistant Finance Director Lam addressed the Committee Members' questions.

A motion was made by Member Jain, seconded by Member
Watanabe, to approve staff recommendation subject to some modifications in the final. The motion carried by the following vote:

Aye: Park, Watanabe, and Jain3 -

Page 2 ends

09/30/2022Audit Committee Meeting Minutes

3. 22-349 Overview of the City Auditor’s Office Semi-Annual Status Report as of September 30, 2022
Recommendation: Accept the City Auditor’s Office Semi-Annual Status Report as of September 30, 2022 recommend that the report be forwarded for note and file to the full Council at the October 18, 2022 Council and Authorities Concurrent meeting.

Audit Manager Noce
gave a PowerPoint presentation.

Committee Members' comments and questions followed.

Audit Manager Noce and Assistant City Attorney Reuter addressed the Committee Members' questions.

A motion was made by Member Jain, seconded by Member
Watanabe, to approve staff recommendation. The motion carried by the following vote

Aye: Park, Watanabe, and Jain3 -

ADJOURNMENT
Committee Member Watanabe and Chair Park had questions and comments on the next meeting date and format.

Audit Manager Noce answered that a poll for a December date will be sent out and recommends to separate out the internal audit portion into another meeting.

Chairperson Park adjourned the meeting at 12:23 PM.

A motion was made by Member Jain, seconded by Member
Watanabe, to adjourn the meeting. The motion carried by the following vote:

Aye: Park, Watanabe, and Jain3 -
Future Audit Committee Meetings will be scheduled at a later date.

MEETING DISCLOSURES

Page 3 ends

09/30/2022Audit Committee Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City Council and Authorities ConcurrentJanuary 10, 2023

City Council and Authorities Concurrent
January 10, 2023