City Council and Authorities Concurrent
April 23, 2024

Title: Temporary to Permanent Community Aquatics Facility Amount: $2,000,000
Description: Built in 1967, the George F. Haines International Swim Center (Swim Center) is one of the most historic venues in A merican sports having produced numerous world records and Olympic swimmers. The Swim Center has also been the home of the w orld-renowned Santa Clara Aquamaids (now ca lled Santa Cla ra A rtistic S wimming). Under t he leadership of C hris Carver (Team USA coach for three Olympics and member of the San Jose Sports Authority Hall of Fame), the Aquamaids are the most decorated synchronized swim team in the world, having produced 24 Olympians. The 2024 U.S. Olympic Team will include four members of Santa Clara Artistic Swimming, including Santa Clara resident Bill May, who will be the first male athlete to compete in team syn chronized swimming since Olympic rules were ch anged last year to allow men to compete in this traditionally-female dominated sport.

In addition to being a major regional hub for swimming events, the Swim Center also plays a vital role in serving the needs of the local Santa Clara community. Located in the City’s Central Park, the Swim Center offers a variety of learn- to-swim, competitive swim, lap swim, diving and water aerobic programs that contribute to the health and well-being of Santa Clara residents of all ages.

In January 2024, the City was forced to close the Swim Center when a facility conditions assessment report identified major deficiencies in the administrative building, dive tower, pools, deck and viewing stands due to the age of the 56-year old facility. The City and local partners are committed to identifying a long- term solution to continue the tradition of excellence at the Swim Center, which will require a coordinated community approach and significant investment. In the interim, the long and proud tradition of swimming in Santa Clara is in jeopardy as t he swim community is not able to train its athletes and Santa Clara families face severely limited access to community swim programs.

At this time, the City is working to implement a temporary pool facility, using a modular system that allows for the temporary facility to be repurposed into a permanent facility . This solution will benefit the Santa Clara community and swim club activities , during the years that it will take to design, permit, and construct a permanent replacement for the Swim Center. The initial estimate
for the temporary facility is $5,000,000.

Titl
e: Santa Clara Fire Department Mobile Command Vehicle
Amoun
t: $2,000,000 (can be scaled down to $1,300,000 if necessary) Descri
ption: The Santa Clara Fire Department provides All -Hazards emergency response to a residential population of 130,000, plus thousands who work in or visit Santa Clara, and up to 70,000 people during events at Levi’s Stadium. There are major developments underway in the City that will add tens of thousands more. The City will also host Super Bowl LX and six World Cup 2026 matches at Levi’s Stadium in 2026. The Fire Department does not have a Command Vehicle suitable for supporting even moderate incidents like multi -alarm fires. State investment would help the City purchase a vehicle that would address these needs.

Honorable Evan Low
Re: 2024 State Budget Requests from the City of Santa Clara

Full
funding of this request would allow the Fire Department to secure a 42-44-foot, dual axle (fire truck chassis) capable of supporting large- scale, regional emergencies with Unified Command.

This vehicle includes a large conference room with video monitors, plus a second room with multiple workstations, as well as satellite, cellular and radio communications, Thermal and HD video, teleconferencing, and is a full -scale mobile command center that could be used as a resource to benefit the entire South Bay region.

This
request could be scaled down to $1,300,000, which would secure a 34-36-foot, single axle (RV chassis) capable of serving as the Fire Incident Command Post for large-scale incidents. This vehicle includes multiple workstations and advanced communications equipment, plus video (Thermal & HD) and is well-equipped for incidents that do not require Unified Command.

Titl
e: Cupertino- Santa Clara On -Demand Micro- Transit Shuttle Project (Silicon Valley Hopper)
Amoun
t: $2,000,000
Descri
ption: The City of Santa Clara has partnered with the City of Cupertino to implement an on-demand micro-transit shuttle project (also known as Silicon Valley Hopper) to serve those who live and work in Cupertino and Santa Clara. With support from a California State Transportation Agency State Transit and Intercity Rail Capital Program (TIRCP) 4- year grant, the goal is to continue Cupertino’s existing On-Demand Micro-Transit Shuttle program and expand service into Santa Clara with a fleet of zero-emissions vehicles. Service is being designed to focus on offering improved and affordable connections between local Caltrain, Amtrak, VTA stations to job centers and other key destinations in Cupertino and Santa Clara while providing increased transit access for disadvantaged communities, high poverty zones, and senior populations.

The implem
entation of Silicon Valley Hopper service in Santa Clara will be completed in two phases. The first phase, which launched in November 2023, provides service for the southern half of Santa Clara (area south of the existing Caltrain tracks) for a period of 2 years. The funding that is being requested would allow for the second phase of service to be implemented in Santa Clara. This phase will extend the program for an additional 2 years , as well as expand service into northern Santa Clara.

1500 Warburton Avenue ● Santa Clara, CA 95050 ● Phone: 408-615-2200 ● Fax: 408-241-6771 ● www.SantaClaraCA.gov Mayor
Lisa M. Gillmor

March 12, 2024

The Honorable Alex Padilla
United States Senate
331 Hart Senate Office Building
Washington, DC 20510
The Honorable Laphonza Butler
United States Senate
112 Hart Senate Office Building
Washington, DC 20510

RE: Letter of Support for Fiscal Year 2025 Congressionally Directed Spending Requests from the City of Santa Clara

Dear Senator Padilla and Senator Butler:

On behalf of the City of Santa Clara, I want to express my gratitude and appreciation to both of you, and your staff, for your leadership and support. We appreciate the opportunity to work with your offices to bring investments and improvements to the residents, businesses, and visitors to our region.

I also want to highlight the City of Santa Clara’s congressionally directed spending requests for the Fiscal Year 2025 Federal Appropriations process and respectfully request your support. Our projects specifically seek to facilitate the development of a regional community asset, increase regional transportation opportunities, provide our community with expanded access to mental health professionals, and create safe streets for bicyclists and pedestrians.

The City’s top priority projects are:

1. Temporary to Permanent Community Aquatics Facility - $2,000,000 Built in 1967, the George F. Haines International Swim Center is one of the most historic venues in American sports having produced numerous world records and Olympic swimmers. The Swim Center has also been the home of the world-renowned Santa Clara Aquamaids (now called Santa Clara Artistic Swimming) and the Santa Clara Swim Club.

Under the leadership of Chris Carver (Team USA coach for three Olympics), the Santa Clara Artistic Swimming is the most decorated synchronized swim team in the world. The 2024 U.S. Olympic Team will include four members of Santa Clara Artistic Swimming. In addition to being a major regional hub for swimming events, the Swim Center also plays a vital role in serving the needs of the local Santa Clara community. In January 2024, the City was forced to close the Swim Center when a facility conditions assessment report identified major deficiencies in the administrative building, dive tower, pools, deck and viewing stands due to the age of the 56 -year old facility. The City and local partners are committed to identifying a long-term solution to continue the tradition of excellence at the Swim Center, which will require a coordinated community approach and significant investment. The City is working to implement a temporary pool facility that can be repurposed into a permanent facility. The funding requested will benefit the Santa Clara community and regional swim club activities, as it will aid with construction of the facility.

Letter of Support for Fiscal Year 2025 Congressionally Directed Spending Requests from the City of Santa Clara
March 12, 2024

2. Silicon Valley Hopper On-Demand Microtransit Shuttle - $2,000,000 The City of Santa Clara has partnered with the City of Cupertino to implement an on - demand micro-transit shuttle project, known as Silicon Valley Hopper, to serve those who live and work in Cupertino and Santa Clara. With support from a California State Transportation Agency State Transit and Intercity Rail Capital Program grant, the goal is to continue Cupertino’s existing On- Demand Micro-Transit Shuttle Project and expand service into Santa Clara with a fleet of zero-emissions vehicles. Service is being designed to focus on offering improved and affordable connections between local Caltrain, Amtrak, VTA stations to job centers and other key destinations in Cupertino and Santa Clara while providing increased transit access for disadvantaged communities, high poverty zones, and senior populations. The implementation of Silicon Valley Hopper service in Santa Clara will be completed in two phases. The first phase, which launched in November 2023, provides service for the southern half of Santa Clara for a period of two years. The requested funding would allow for the second phase of service to be implemented in Santa Clara, which will extend the program for an additional two years and expand service into northern Santa Clara.

3. 24/7, 365 Mental Health/Crisis Response Coverage - $1,935,500 The Santa Clara Police Department’s Community Response Team (CRT) manages a caseload of "quality of life" issues and offenses. The team addresses and responds to the most concerning societal issues facing our community today, including homelessness, mental health crises, and human trafficking. The CRT has also taken a leading role in community policing and building a collaborative network inside and outside of law enforcement as reflected by its implementation of a Special Needs Awareness Program (SNAP) to provide first responders with important information when responding to calls for service that involve individual s who may have a memory disorder, hearing impairment, autism or other behavioral disability. Participation in SNAP is voluntary and confidential and allows family members/caregivers to provide a picture of the individual, details related to their condition and instructions on how to best interact with that person. The CRT also oversees the department’s oversight of businesses regulated by City, State, and federal laws including inspections and corresponding investigations and is a liaison to Santa Clara University for student education and enforcement on a variety of issues including drug/alcohol use and neighbor relations. The funding requested would allow the CRT to expand services to provide mental health/crisis response coverage 24- hours a day, 365 days a year.

4. Pruneridge Avenue Complete Streets Project - $2,000,000 The City of Santa Clara adopted the Pruneridge Avenue Complete Streets Plan in 2022 to implement buffered bicycle lanes along the Pruneridge Avenue corridor in Santa Clara.

This east-west roadway is an important part of the County of Santa Clara’s cross- county bicycle corridor network and connects schools and employment centers to and from the region. The project will remove portions of travel lanes along Pruneridge Avenue to complete this important cross-county bicycle network and enhance intersections along the corridor with pedestrian improvements such as quick -build curb extensi ons, ADA curb ramps, and pedestrian signal enhancements. The f unding that is requested will support the City’s construction of this priority bicycle and pedestrian improvement project in Santa Clara.

Letter of Support for Fiscal Year 2025 Congressionally Directed Spending Requests from the City of Santa Clara
March 12, 2024

Thank you for your consideration in championing these projects to help secure congressionally directed spending that will support the efforts of the City and benefit the region and State of California.

Sincerely,

Lisa M. Gillmor
Mayor
City of Santa Clara

1500 Warburton Avenue ● Santa Clara, CA 95050 ● Phone: 408-615-2200 ● Fax: 408-241-6771 ● www.SantaClaraCA.gov Mayor
Lisa M. Gillmor

March 26, 2024

The Honorable Patty Murray
Chair, Committee on Appropriations
United States Senate
Room S-128, The Capitol
Washington, DC 20510
The Honorable Susan Collins
Vice Chair, Committee on Appropriations
United States Senate
Room S-128, The Capitol
Washington, DC 20510

RE: Support for FY25 Congressionally Directed Spending Request – Purified Water Demonstration Facility

Dear Chair Murray and Vice Chair Collins:

On behalf of the City of Santa Clara, I am writing in support of the Santa Clara Valley Water District’s (Valley Water) Fiscal Year 2025 Congressionally Directed Spending request for its Purified Water Demonstration Facility.

Valley Water has a long-term goal of producing up to 24,000 acre-feet per year of purified water for direct potable reuse by the year 2040. Developing a locally controlled, reliable, and drought resilient water supply is critical in the face of climate change. Cyclical climate changes and dry conditions have placed enormous strain on existing sources, such as imported water from the Sacramento-San Joaquin River Delta and stored local water supplies. Santa Clara County faces additional water supply challenges driven by a growing population and economy. We must diversify our water supply portfolio to ensure that we meet this increased demand amid increasing uncertainties in available water supply sources.

This project, a joint effort between Valley Water and the Cities of Santa Clara and San José, is the first phase of a full -scale facility to provide purified water for direct potable reuse in Santa Clara County, the heart of Silicon Valley. Until recently, California communities could use recycled water for drinking only if that water was first filtered through a reservoir or aquifer. New state regulations adopted in 2023, however, will allow suppliers to distribute recycled water without first putting the water into a reservoir or aquifer. As Valley Water studies the potential for a full -scale potable reuse facility in the future, it must first prove the project’s feasibility. This funding request would help support the environmental, design, and early site work for this first-phase demonstration facility.

Thank you for your consideration of this request, and I urge your support for this important drought resilience project.

Sincerely,

Lisa M. Gillmor
Mayor
City of Santa Clara

1500 Warburton Avenue ● Santa Clara, CA 95050 ● Phone: 408-615-2200 ● Fax: 408-241-6771 ● SantaClaraCA.gov Mayor
Lisa M. Gillmor

January 4, 2024

Amy Hutzel
California State Coastal Conservancy
1515 Clay St. 10
th Floor
Oakland, CA 94612

RE: Letter of Support – CREST Bay Area Proposal – Valley Water Calabazas/San Tomas Aquino Creek-Marsh Connection Project

Dear Ms. Hutzel,

On behalf of the City of Santa Clara, I am writing to express my support for the California State Coastal Conservancy’s CREST Bay Area Proposal to the National Oceanic and Atmospheric Administration (NOAA) Coastal Resilience Regional Challenge Program. The CREST Bay Area Proposal seeks federal grant funding for several shoreline restoration projects on San Francisco Bay, including the Valley Water Calabazas/San Tomas Aquino Creek -Marsh Connection (Creeks Reconnection Project), the first creek-tidal marsh connection project in Lower South San Francisco Bay.

The Creeks Reconnection Project will restore up to 1,800 acres of tidal marsh habitat in former salt production ponds and provide resilient flood protection against sea level rise. Restored marsh will absorb storm surges and protect critical wildlife habitat and shoreline infrastructure from erosion and inundation, while benefiting endangered species such as salt marsh harvest mouse and California Ridgeway’s rail. The project will also benefit the nearby disadvantaged community of Alviso.

Additionally, the project will expand public shoreline access and contribute toward providing greater recreational opportunities to disadvantaged communities and the greater community.

The Creeks Reconnection Project is consistent with many existing regional programs and plans, and is built upon strong regional partnerships at the local, state, and federal levels. The Project supports planned restoration goals outlined the South Bay Salt Ponds Restoration Project as well as the U.S. Fish and Wildlife Service Tidal Marsh Recovery Plan. The project vision was developed as part of the San Francisco Estuary Partnership’s Healthy Watersheds, Resilient Baylands initiative and will promote sediment management strategies contained in the San Francisco Estuary Institute’s “Sediment for Survival” report.

Amy Hutzel
Re: Letter of Support – CREST Bay Area Proposal – Valley Water Calabazas/San Tomas Aquino Creek-Marsh Connection Project
January 4, 2024

For all the reasons listed above, I strongly support the Bay Area CREST application and urge NOAA to provide grant funds for this critical shoreline transformation proposal. Thank you for your consideration.

Sincerely,

Lisa M. Gillmor
Mayor
City of Santa Clara

Contact:

Tel: (408) 615-2250
Email: [email protected]

1500 Warburton Avenue ● Santa Clara, CA 95050 ● Phone: 408-615-2200 ● Fax: 408-241-6771 ● www.SantaClaraCA.gov Mayor
Lisa M. Gillmor

January 18, 2024

Chairman Douglas Bosco
California State Coastal Conservancy
1515 Clay St 10th Floor
Oakland, CA 94612

Subject: Support for Valley Water Pond A4 Resilient Habitat Restoration Project Application to the State Coastal Conservancy Grant Program

Dear Chair Bosco,

On behalf of the City of Santa Clara, I am writing to express my support for the Pond A4 Resilient Habitat Restoration Project (Project) application to the California Coastal Conservancy Grant Program. The Project is designed to create habitat for threatened and endangered species and promote community flood resilience by constructing wetland and transitional habitat at the southern boundary of Pond A4, a former salt production pond acquired by Valley Water in 2000.

Pond A4 will beneficially reuse sediment removed from local creeks as a part of Valley Water’s Stream Maintenance Program (SMP) to build necessary staging areas and to construct the ecotone.

The Pond A4 ecotone will complement the flood protection benefits of the Sunnyvale East and West Channels, San Francisco Bay Shoreline Protection, and Calabazas/San Tomas Aquino Creek-Marsh Connection projects by establishing a tidal marsh that would dampen tidal surges and wave-runup and keep pace with projected sea level rise. The Calabazas/San Tomas Aquino Creek-Marsh Connection Project would further enhance the tidal marsh established under the Pond A4 Resilient Habitat Restoration Project by increasing tidal flows in Pond A4.

Additionally, the Project will enhance the user experience for San Francisco Bay Trail (Bay Trail) users. Currently, the segment of the recreational Bay Trail along the southern margin of Pond A4 is heavily used, but the artificial open water of Pond A4 separates the trail from more visually interesting natural bay shoreline and sloughs. By converting a portion of the open water to habitat bench, it will bring restored natural habitat closer to the Bay Trail, enhancing the trail users’ visual enjoyment and appreciation of these natural areas and the many bird species that will forage in this area. Valley Water also proposes to add interpretative/educational signage created in collaboration with indigenous communities and ecologists to the trail to improve the user experience.

Chairman Douglas Bosco
Subject: Support for Valley Water Pond A4 Resilient Habitat Restoration Project Application to the State Coastal Conservancy Grant Program
January 18, 2024

The benefits of this Project, explained above, represent the realization of goals that the City of Santa Clara shares with Valley Water and its other regional partners . Valley Water has a long- term goal of restoring the entirety of Pond A4 to tidal marsh habitat as part of the future Calabazas and San Tomas Aquino Creek -Marsh Connection Project. The infrastructure improvements included in the Project will facilitate the transport of that sediment to the pond, and at a future time, the Project restoration area will be incorporated into the larger tidal marsh. Thus, the multi - benefit Pond A4 Resilient Habitat Restoration Project will both provide near -term habitat improvement and support long-term restoration of hundreds of acres of tidal marsh habitat within Pond A4, promoting climate resiliency, biodiversity, and native sensitive species recovery. The Project is consistent with many existing regional programs and plans , and is built upon strong regional partnerships at the federal, state, and local levels . The commitment to sustainability , environmental protection and enhancing recreational opportunities, represented by this project, is a commitment that the City of Santa Clara and Valley Water share. The long-term benefits of the project will serve our shared constituents and the region as a whole.

For all the reasons listed above, I strongly support Valley Water’s grant application for the Pond A4 Resilient Habitat Restoration Project and urge you to provide grant funds for this critical project.

Thank you for your consideration.

Sincerely,

Lisa M. Gillmor
Mayor
City of Santa Clara

Contact:

Tel: (408) 615-2250
Email: [email protected]

The Honorable Mike McGuire
President Pro-Tempore
California State Senate
The Honorable Scott D. Wiener
Chair, Senate Budget Committee
California State Senate
The Honorable Josh Becker
Chair, Senate Budget Subcommittee 2
California State Senate
The Honorable Robert Rivas
Speaker of the Assembly
California State Assembly
The Honorable Jesse Gabriel
Chair, Assembly Budget Committee
California State Assembly
The Honorable Steve Bennett
Chair, Assembly Budget Subcommittee 4
California State Assembly
Re: FY 2024 Proposed Budget cuts to Funding for State Coastal Conservancy to Address Sea Level Rise
Dear President Pro-Tempore McGuire, Speaker Rivas, Senator Becker, Senator Wiener, Assemblymember Bennett, and Assemblymember Gabriel:

Thank you for your continued dedication to advancing a climate resilient California. We write to you today as local leaders in the San Francisco Bay Area, collectively representing more than seven million residents about a matter vital to the safety and quality of life of the communities we serve. Sea level rise in the region is putting hundreds of thousands of residents in harm's way and directly jeopardizing billions of dollars of assets if immediate action is not taken. We respectfully request your support in restoring the proposed cut of $392 million from the FY 2023-24 state budget for the State Coastal Conservancy to administer shovel-ready flood protection and shoreline restoration projects in the San Francisco Bay Area region.

By 2030, sea levels are anticipated to rise half a foot, and draft state estimates anticipate the ocean and San Francisco Bay to rise by as much as 14 inches above the year 2000 baseline by 2050. Major storms like the atmospheric rivers that the Bay continues to experience will exacerbate the problem. A recent report found that the Bay Area will need an estimated $110 billion to protect the shoreline from sea level rise and storm flooding. Failure to act quickly increases the price tag–delayed mitigation could cost the region over $230 billion.

Low-lying coastal regions of the Bay Area are particularly at risk. An estimated 355,000 Bay Area residents live in a 100-year floodplain that also includes $46.2 billion in structures; 800 miles of roads and highways; 70 miles of critical rail lines; 46 wastewater plants; 35 schools; and 15 hospitals. Some of the Bay Area’s biggest companies — including Google, Facebook and Cisco Systems — are also at risk. What’s more, coastal inundation is expected to increase the salinity of our groundwater and mobilize toxins currently located at contaminated coastal sites across the Bay–further jeopardizing the water supply, health, and livelihoods of Bay Area residents.

The California Coastal Conservancy has already identified approximately $600 million dollars in shovel-ready flood protection and restoration projects in the Bay Area alone that need immediate funding. These projects and restoration efforts need to be in place by 2030 to protect vulnerable communities and critical habitat from inundation. Further, the faster we implement wetland restoration projects around the Bay, the longer these natural systems will have to sequester carbon from the atmosphere, providing a critical nature-based solution to support California’s greenhouse gas reduction goals.

Thank you for considering this request. We stand ready to work with you to boost state budget funding for accelerating urgent climate adaptation in the Bay Area.

Signed,
Lisa M. Gillmor
Mayor, City of Santa Clara
Larry Klein
Mayor, City of Sunnyvale
Matt Mahan
Mayor, City of San José
Carmen Montano
Mayor, City of Milpitas
Pat Showalter
Mayor, City of Mountain View
Greer Stone
Mayor, City of Palo Alto
David J. Canepa
Supervisor, San Mateo County District 5
Noelia Corzo
Supervisor, San Mateo County District 2
John Gioia,
Supervisor, Contra Costa County District 1
Susan Gorin
Supervisor, Sonoma County District 1
Otto Lee
Supervisor, Santa Clara County District 3
Aaron Peskin,
Supervisor, San Francisco County District 3
Dave Pine
Supervisor, San Mateo County District 1
Elisa Marquez
Supervisor, Alameda County District 2
S. Joseph Simitian
Supervisor, Santa Clara County District 5
Francisco Zermeno
Councilmember, City of Hayward
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-75 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Adoption of a Resolution of Intention for Maintenance District No. 183 - Santa Clara Convention Center Complex

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In April 1980, the City Council adopted an ordinance providing an alternative method for annually fixing and levying a special benefit assessment for the maintenance districts in the City of Santa Clara. That ordinance (SCCC Section 16.10.490) was required because Proposition 13 prohibited the City from continuing its prior practice of assessing maintenance costs based upon assessed value.

The ordinance requires that an annual report is prepared for each maintenance district, which would set the budget for the ensuing year and the formula for the annual assessment levy, and provide a description of each property, including the amount of assessment to be levied against each lot.

The original lease agreements between the Redevelopment Agency of the City of Santa Clara, Santa Clara Convention Hotel Limited Partnership (Hotel), and SCCC Associates II (Techmart) provided for the formation of the District. These agreements also served to apportion the funds necessary to maintain and operate the common improvements serving the Convention Center, Hotel, and Techmart. Hudson Techmart Commerce Center L.L.C. currently owns Techmart, Hyatt Regency Santa Clara is the current Hotel owner, and the Convention Center building is owned by the City of Santa Clara. Each of these three parties are responsible for a share of the FY 2024/25 maintenance assessment, which is set by the annual budget.

In June 1986, Council Adopted Resolution 5081 that formed the Santa Clara Convention Center Complex - Maintenance District 183 (MD 183) and established the mechanism for funding maintenance and operations on an annual basis. There are three components of this annual funding.

The first component is the overall cost of maintaining and operating the general infrastructure consisting of things such as pavement, sidewalk, walkways, covered walkways, signs, landscaping etc. The cost for maintaining these items is split by 39.64 percent to the City of Santa Clara (City),

22.94 percent to the Hyatt Regency Hotel (Hyatt) and 37.42 percent to Hudson Techmart Commerce Center LLC (Techmart). The second component includes the cost of maintaining and operating permanent parking controls such as fixed signage, electronic signage and other parking related equipment. The costs for these items are allocated 30.04 percent to the City, 22.12 percent to the Hyatt, and 47.84 percent to Techmart.

The third and final component includes the overall costs for maintaining and operating temporary parking controls such as movable barriers, temporary parking attendants and guards, adjustable City of Santa Clara Printed on 4/19/2024Page 1 of 3
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gates, and signage. The costs for these items are allocated 78.72 percent to the City, 10.64 percent to the Hyatt, and 10.64 percent to Techmart.

Also, as background, at the April 18, 2023 City Council Meeting, Council directed staff to review parking options at Santa Clara Convention Center, including the maintenance of the Convention Center in the City budget. Work on this initiative has included an analysis of parking rights related to the sale of former Redevelopment Agency properties next to the Convention Center.

Additional work to explore paid Convention Center parking is planned during FY 2024/25.

DISCUSSION
The annual assessment for MD 183 maintains common improvements including, but not limited to, surface and structural parking areas (parking garage), landscaping, roadway, pedestrian bridges, space frames, fountains, and exterior lighting. In addition to the costs of maintaining and operating the common improvements, the proposed total cost includes expenses related to the City’s cost to administer the District, insurance, and utilities.

City staff prepared a draft Director’s Report for FY 2024/25 (Attachment 1), which shows the formula for the annual assessment levy, parcel descriptions, and amount of assessment to be levied against each parcel. Based on that report, the total FY 2024/25 annual budget for MD 183 is $1,862,825 which will be funded through the City ($840,546), Hyatt ($394,614), and Techmart ($627,665). The proposed FY 2024/25 assessment is $88,706 higher than the previous year. The assessment for the previous year was reduced because it was partially offset by carrying forward unspent funds from the prior year. Staff is not anticipating any unspent funds for the current fiscal year.

This report has been delivered to each property owner in the District, and a copy has been filed with the City Clerk’s Office. Discussions between staff, property owners and all interested tenants were conducted via email correspondence and at a meeting held on March 6, 2024. A second meeting was held to continue discussions about the Director’s Report on April 3, 2024.

In conjunction with preparing the report, the Council is required to hold a public hearing, prior to which a Notice of Public Hearing (Attachment 2) will be posted and published in the Santa Clara Weekly. As recommended in this report, a Resolution of Intention for Maintenance District No. 183 FY 2024/25 (Attachment 3) has been prepared and sets June 4, 2024, as the public hearing date. If the Council approves the budget on June 4, the confirmed assessments will be sent out by the City for collection.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment
.

FISCAL IMPACT
The total FY 2024/25 maintenance cost for Maintenance District No. 183 is estimated at $1,862,825 which will be funded by the Maintenance District No. 183 partners. Approval of the assessment would result in the City collecting $1,022,279 in revenue from the Hotel and Techmart to fund the maintenance of common improvements at the Convention Center Complex. The balance of the cost, $840,546, would be funded by the City’s General Fund as the owner of the Convention Center City of Santa Clara Printed on 4/19/2024Page 2 of 3
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building. The funding is included in the FY 2024/25 Proposed Operating Budget.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

On May 15, 2024, the Notice of Public Hearing for the June 4, 2024 Council meeting will be published in the Santa Clara Weekly. In addition, the notice will be posted at the City Clerk’s Office and mailed to all property owners within the District.

RECOMMENDATION

1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183;

2. Set a hearing date of June 4, 2024 to approve the Director’s Report FY 2024/25; and

3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Director’s Report

2. Notice of Public Hearing

3. Resolution of Intention

4. Proposed Assessment
City of Santa Clara Printed on 4/19/2024Page 3 of 3
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DIRECTOR’S REPORT

CITY OF SANTA CLARA

SANTA CLARA CONVENTION CENTER COMPLEX

MAINTENANCE DISTRICT NO. 183

FISCAL YEAR 2024/2025

4/23/24

COUNCIL APPROVED: (proposed June 4, 2024)

Director of Public Works/City Engineer

2 SANTA CLARA CONVENTION CENTER COMPLEX
MAINTENANCE DISTRICT NO. 183
City of Santa Clara, California
SPECIAL BENEFIT ASSESSMENT for Fiscal Year 2024/2025

DIRECTOR'S REPORT

The Director of Public Works/City Engineer of the City of Santa Clara, California, pursuant to the provisions of Section 16.10.490 of the Code of the City of Santa Clara, hereby make s this report and the following special benefit assessment to cover the costs and expenses of maintaining and operating the improvements within Santa Clara Convention Center Complex Maintenance District No. 183 of said City, including the costs and expenses incidental thereto, to be paid by said Maintenance District.

The amount to be paid therefore by said Maintenance District for the Fiscal Year 2024-25 is as follows:

As Finally Confirmed

Maintenance and Operations $1,582,825

Permanent Parking Controls $15,000
Reserve for Dynamic Parking Controls $265,000
Exceptional Improvements $0
Funds Advanced by and to be Repaid to City $0
TOTAL COST $1,862,825
Less Amount of Surplus From Prior Years:

Convention Center $0
Hyatt Corporation - A Delaware Limited Liability Corporation $0 Hudson Techmart Commerce Center L.L.C $0
Amount of Reserves: $0
Amount of Contribution: $0

BALANCE OF ASSESSMENT $1,862,825

And I do thereby assess and apportion the amount of said costs and expenses, including the costs and expenses incidental thereto, upon the several lots or parcels of property liable therefore and specially benefited thereby, in proportion to the benefits to be received by each lot or parcel of property, from the maintenance and operation thereof and more particularly set forth in the list hereto attached and by reference made a part hereof.

Each lot or parcel of land is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Santa Clara for Effective Roll Year 2024-25 to the right of the parcel numbers and include all of such parcel.

I hereby certify to the best of my professional knowledge and experience that each of the identified benefiting properties located within the District receives a special benefit over and above the benefits conferred to the public at large and th at the amount of the assessment is proportional to the benefits specially received or enjoyed by each parcel or property within the District.

Date: ___________________________ _____________________________________________ Director of Public Works
City of Santa Clara
3 SANTA CLARA CONVENTION CENTER COMPLEX
MAINTENANCE DISTRICT NO. 183
City of Santa Clara, California
SPECIAL BENEFIT ASSESSMENT for Fiscal Year 2024-25

DIRECTOR'S REPORT

TABLE 1. BUDGET

Category Estimated
Cost Description Of Category

Maintenance and
Operation
$1,582,825 Labor, materials, supplies and equipment to maintain and operate Maintenance District No. 183 including,
but not limited to water, sewer, electrical and other
utility costs, sweeping of parking lots, maintenance of pavement and sidewalks, pavement striping, signs,
fountains, landscaping, storm drains, lighting, space
frames, parking structure, bridges, other common
improvements, City supervision and management of
maintenance district, insurance, contingencies, and
incidental expenses.

Permanent Parking
Controls
$15,000 Labor, materials, supplies and equipment to maintain and operate fixed directional signs, electronic signs,
automatic vehicle counting devices, cashiering
stations, ticket printer, dispensers, card readers, cashier booths, including regularly scheduled parking
attendants and guards.

Dynamic Parking
Controls
$265,000 Labor, materials, supplies and equipment to maintain and operate movable barriers and barrier placement,
special parking attendants and guards, implementation
of adjustable gates, special directional signs, and
implementation of electronic signs.

Exceptional
Improvements
$0 Special improvement project benefiting special parcel.

Funds Advanced by
and to be Repaid to
City
$0 For deficits which occurred in prior years

TOTAL COST $1,862,825
Less Amount of Surplus From Prior Years:

City of Santa Clara $0
Hyatt Regency Hotel Santa Clara $0
Hudson Techmart Commerce Center L.L.C $0
Amount of Reserves: $0
Amount of Contribution: $0

BALANCE OF ASSESSMENT $1,862,825
4 SANTA CLARA CONVENTION CENTER COMPLEX
MAINTENANCE DISTRICT NO. 183
City of Santa Clara, California

SPECIAL BENEFIT ASSESSMENT for Fiscal Year 2024-25

DIRECTOR'S REPORT

TABLE 2. PROPERTY OWNERS TO BE ASSESSED

Name & Address of Owner
Assessor's
Parcel
Number
As
Preliminarily
Approved
As Finally
Confirmed

City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Santa Clara Convention Center (Convention
Center)
104-55-017 840,546 $840,546

Hyatt Corporation as agent of IA Lodging Santa
Clara TRS, L.L.C dba Hyatt Regency Santa Clara
Eron Hodges – General Manager
5101 Great America Parkway
Santa Clara, CA 95054
(Hotel)
104-55-005
104-55-012
394,614 $394,614

Hudson Techmart Commerce Center L.L.C
Rebecca Agbuya, Senior Director
2055 Gateway Place, Suite 200
San Jose, CA 95110
(Techmart)
104-55-013 627,665 $627,665
TOTAL 1,862,825 $1,862,825

Also Send Copy of Director’s Report To:

Hyatt Regency Santa Clara
Erin Henry – General Manager
5101 Great America Parkway
Santa Clara, CA 95054

Hudson Techmart Commerce Center L.L.C
Rebecca Agbuya, Senior Director
2055 Gateway Place, Suite 200
San Jose, CA 95110

5 SANTA CLARA CONVENTION CENTER COMPLEX
MAINTENANCE DISTRICT NO. 183
City of Santa Clara, California

SPECIAL BENEFIT ASSESSMENT for Fiscal Year 2024-2025

DIRECTOR'S REPORT

TABLE 3. BUDGET/ASSESSMENT COMPARISON

Budget for Fiscal Year 2023-2024 Budget for Fiscal Year 2024-2025 Total
Assessment
Reduced by
Proportion
From Prior
Year’s Surplus
Net Assessment Total
Assessment
Reduced by
Proportion
From Prior
Year’s Surplus
Net Assessment

City of Santa Clara
(Convention Center)
$862,861 $57,478 $805,383 $840,546 $0 $840,546

Hyatt Regency Hotel
Santa Clara
$407,528 $33,263 $374,265 $394,614 $0 $394,614

Hudson Techmart Commerce
Center L.L.C
$648,730 $54,259 $594,471 $627,665 $0 $627,665
TOTAL $1,919,119 $145,000 $1,774,119 $1,862,825 $0 $1,862,825

6 SANTA CLARA CONVENTION CENTER COMPLEX
MAINTENANCE DISTRICT NO. 183
City of Santa Clara, California

SPECIAL BENEFIT ASSESSMENT for Fiscal Year 2024-2025

DIRECTOR'S REPORT

TABLE 4. FORMULA FOR ASSESSMENT LEVY

Category Estimated
Expenditure
City of Santa Clara
(Conv. Center)
Hyatt Regency
Hotel Santa Clara
Hudson Techmart
Commerce Center

39.64% 22.94% 37.42%
I. Maintenance and Operations $1,582,825
$627,432 $363,100 $592,293

30.04% 22.12% 47.84%
II. Permanent Parking Controls $15,000 $4,506 $3,318 $7,176

78.72% 10.64% 10.64%
III. Dynamic Parking Controls $265,000 $208,608 $28,196 $28,196

IV. Exceptional Improvements $0 $0 $0 $0

V. Funds Advanced by/to be Repaid to City $0 $0 $0 $0

VI. Surplus Funds from Prior Year $0 $0 $0 $0
TOTAL ASSESSMENT $1,862,825 $840,546 $394,614 $627,665

4I:\MD #183 Convention Center\Assessments\2024April\MD#183 Director's Report 24-25Apr.doc Notice of Public Hearing #183 2024.doc

City of Santa Clara
Notice of Public Hearing Regarding the Levy of Benefit Assessments Applicable to the Santa Clara Convention Center Maintenance District No. 183, and Approval of Distribution of Director's Report Fiscal Year 2024-25
NOTICE IS HEREBY GIVEN that the City Council of the City of Santa Clara has determined and fixed its regularly scheduled meeting of June 4, 2024 at 7:00 p.m., or as soon thereafter as the matter may be heard in chambers and virtually as the location, date and time to conduct a public hearing to consider the passage of a resolution as follows: "a Resolution of the City of Santa Clara, California, approving the levy of benefit assessment upon the Santa Clara Convention Center Complex Maintenance District No. 183, and approving, confirming and adopting Director’s Report for Fiscal Year 2024-2025.”
The purpose of the public hearing is to provide City staff with an opportunity to present the City Council and the public with information concerning the proposed assessments ($1,022,279 total) to the property operators, to pay towards maintenance repairs of the Santa Clara Convention Maintenance District No. 183 and the proposed determination of the City to pay all of the remaining costs ($840,546) for routine maintenance and operation of the property and improvements of the Santa Clara Maintenance District No. 183. A total of 3 operators pay for the assessments. The public may submit written comments prior to, or make oral presentations, at the public meeting.

The City of Santa Clara is conducting City Council meetings in a hybrid manner (in -person and continues to have methods for the public to participate remotely).

• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306

Meeting ID: 997-0675-9306

o Phone 1(669) 900-6833

How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Americans with Disabilities Act (ADA): In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individu als with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide ap propriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 -408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability - related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Cla ra, should contact the City’s ADA Coordinator at 408 -615-3000 as soon as possible but no later than 48 hours before the scheduled event.

Please see the above-mentioned options citizens may participate in the upcoming hearing. Submit written and/or oral comments directly to the City Clerk, 1500 Warburton Avenue, Santa Clara, California, 95050; telephone 408-615-2220.

Nora Pimentel, Assistant City Clerk
Resolution of Intention for MD No. 183 for FY 2024-25 and Set Public Hearing for June 4, 2024 Page 1 of 5 Rev: 7/27/2023

RESOLUTION NO. __________

A RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA OF INTENTION TO ORDER THAT THE

ALTERNATIVE METHOD FOR THE LEVY OF BENEFIT

ASSESSMENT BE MADE APPLICABLE TO CITY OF SANTA

CLARA CONVENTION CENTER COMPLEX MAINTENANCE
DISTRICT NO. 183, PROVIDING FOR NOTICE OF HEARING

THEREON, APPROVING THE DISTRIBUTION OF THE
DIRECTOR’S REPORT, AND PROVIDING FOR NOTICE OF
HEARING ON DIRECTOR’S REPORT FOR FISCAL YEAR 2024-
25 WHEREAS, pursuant to Chapter 16.10 of "The Code of the City of Santa Clara , California” ("City Code"), the City Council of the City of Santa Clara, California ("Council") adopted Resolution No. 5081 on June 3, 1986, creating "City of Santa Clara Convention Center Complex Maintenance District No. 183" ("District") in the City of Santa Clara, California ("City").

Resolution No. 5081 also ordered that the costs and expenses of maintaining and operating the on-site public improvements ("Public Improvements") on the property withi n the District, including the cost of necessary repair s, replacements, fuel, power, electrical current, care, supervision and any and all other items necessary for the proper maintenance and operation of the Public Improvements be raised by the levy of an annual special benefit assessment apportioned according to special benefits conferred among the parcels of property within the District in accordance with a formula set forth in Resolution No. 5081, and in accordance with and pursuant to the provisions for the alternative method for the levy of benefit assess ments in maintenance districts in the City as provided in the City Code; WHEREAS, the Council adopted Ordinance No. 1401 on April 8, 1980, which provided for an alternative method for annually fixing a nd levying a special benefit assessment within maintenance districts located in the City for said purpose; WHEREAS, in the opinion of this Council, the annual costs of maintenance and operation of the Public Improvements shall be appropriately financed pur suant to the provisions of Ordinance No. 1401 and Resolution No. 5081 and related provisions of the City Code; Resolution of Intention for MD No. 183 for FY 2024-25 and Set Public Hearing for June 4, 2024 Page 2 of 5 Rev: 7/27/2023

WHEREAS, pursuant to the provisions of Resolution No. 5081, the City 's Director of Public Works has made and filed with the City Clerk a written report ("Director’s Report") setting forth the budget, the formula for the annual assessment levy, a description of each lot or parcel of property to be assessed and the amount of the assessment to be levied against each lot or parcel of property in ac cordance with said formula for Fis cal Year 2024-25. The c osts of operation, maintenance, and servicing of improvements to be funded by the District are apportioned to each parcel in proportion to the special benefit it receives; WHEREAS, City Staff met with t he affected property owners on March 6 and April 3, 2024 to discuss the Director’s Report;
WHEREAS, Articles XIIIC and XIIID of the California Constitution (Proposition 218) requires majority approval of the property owners within the District for any increase in the rate used to calculate the assessment or cha nges in th e methodology by which the assessment is calculated, if t hat change increases the amount of the assessment imposed on any person or parcel;
WHEREAS, the Director’s Report, Ballot, and public hearing notice are to be sent out at least 45 days in advance of the public hearing to all property owners, and any tenants within the District who are responsible for paying each assessment;
WHEREAS, in the event of an assessment that is greater than any previous as sessment, a majority weighted vote of the Ba llots (weighting determined by an amount of assessment paid), must be received in order to approve any proposed increase in assessment; WHEREAS, for Fiscal Year 2024-25, the assessments are increasing and therefore, Proposition 218 requirements does apply; and
WHEREAS, the Council has duly considered the Director’s Report and finds that it is suff icient and does not require modification.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

Resolution of Intention for MD No. 183 for FY 2024-25 and Set Public Hearing for June 4, 2024 Page 3 of 5 Rev: 7/27/2023

1. That the recitals set forth above are true and co rrect and by this reference, the Council makes them a part hereof.

2. That the public interest and convenience require and this Council hereby orders that the costs and expenses of acquiring, cons tructing, reconstructing, installing, extending, enlarging, repairing, improving, maintaining and operating the Public I mprovements now existing or hereafter to be constructed in and for the District which benefit the District as a whole, including the cos t of necessary repa irs, replacements, water, fuel, power, ga s, electric current, care, supervision and any and all other items necessary for the proper maintenance and operation thereof, and of all additions, improvements and enlargements thereto which may hereafter be made, be raised by an annual special benefit a ssessment in accordance with and pursuant to the provisions for the alternative metho d for the levy of benefit assessments in maintenance districts in the City, as provided in Section 16.10.490 an d Section 16.10.500 of the City Code, on all lots or parcels of property within the District.

3. That the costs and expenses of maintaining and operating the Public Improvements within the District shall annually be assessed, either partly or wholly, upon the benefited lots and parcels of property within the Distri ct by apportioning the costs and expenses according to benefits in proportion to the special benefits received by each lot or parcel of property within the District in accordance with the formula set forth in EXHIBIT "B" of Resolution No. 5081.

4. That the City Manager caused a budget to be prepared for the costs o f the expenses of maintaining and operating the Public Improvements during fiscal year 2024-25 and the Director of Public Works prepared and filed a Direct or’s Report with the City Clerk which pro vides the basis for the levy of benefit assessments for the cost of maintenance and operation on all lots or parcels of property within the District.

5. NOTICE IS HEREBY GIVEN that on Tuesday, June 4, 2024, at 7:00 p.m., at its regular meeting place in t he Council Chambers at City Hall, 1500 Warburton Avenue, San ta Clara, California, the Council will hold a public hearing during which it will hear any and all evidence Resolution of Intention for MD No. 183 for FY 2024-25 and Set Public Hearing for June 4, 2024 Page 4 of 5 Rev: 7/27/2023

and protests relating to sai d alternative method for the levy of benefit assessments and said formula for the District, and if the assessment is gre ater than any previous as sessment, certify any ballots received and determine any weighted vote necessary, examine said Director’s Report and hear all pers ons interested therein. Any interested p roperty owner, who objects to the alternative method for the levy of benefit assessments, the formula, or to the amount of the assessment on any lot or parcel of property owned by him/her, may fil e a signed written protest with the City Clerk before the co mmencement of the Council meeting during which the public hearing will be held, descr ibing the lot or parcel of property owned by him/her so that it may be identified and stating the grounds of hi s/her protest. The property owner may appear at the hearing and be heard with regard to his/her protest.

6. The City Clerk is hereby authorized and directed to a) post a copy of notice of hearing on or near the Council Chamber do or or any bul letin board i n or adjacent to th e City Hall and b) publish a copy of notice of hearing at least once in a newspaper of general circulation, pursuant to City Code Section 16.10.490(p).

7. The Director of Public Works is hereby authorized and d irected to gi ve notice of said hearing by mailing a copy of this Resolution of Intenti on and Director's Report, postage prepaid to record owners of any lot or parcel of property subject to a benefit assessment to pay said costs of maintenance and operation, as determined by the last assessment roll. This Resolution will be available for public inspection in the City Clerk's office; and said mailing shall be done at least forty-five (45) days, and posting and publication shall be co mpleted not less than ten (10) days, prior to the date fixed (June 4, 2024) for the hearing.

8. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE C ITY OF SANTA CLARA, CALIF ORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

Resolution of Intention for MD No. 183 for FY 2024-25 and Set Public Hearing for June 4, 2024 Page 5 of 5 Rev: 7/27/2023

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: __________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Director’s Report

City of Santa Clara

Proposed FY 2024-25
Assessment

RTC #24-75

REPORT TO COUNCIL

SUBJECT
Proposed Assessment for the Santa Clara Convention Center Complex, Maintenance District No.183

Proposed FY 2024-25 Assessment

Entity Amount Less Prior
Years’
Surplus
Total
City of Santa Clara (Convention Center): $840,546 (0) $840,546 Hyatt Regency Hotel Santa Clara: $394,614 (0) $394,614
Hudson Techmart Commerce Center LLC $627,665 (0) $627,665 TOTAL $1,862,825 $1,862,825

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-348 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Authorize the Mayor to Execute an Agreement with Daniel Keen in the amount of $50,000 to Facilitate the Performance Evaluation Process for Council Appointees (City Manager and City Attorney)

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
The City Manager and City Attorney Council Appointees each have an Employment Agreement that describe the terms and conditions of employment. This includes a provision that the City Council will undertake a performance appraisal of the employee at least every twelve (12) months. The City Council maintains the discretion to conduct a performance appraisal more regularly if necessary.

The City Council has expressed an interest in retaining a consultant to facilitate the performance appraisal process for the City Attorney and City Manager. A facilitated process takes approximately two (2) to three (3) months and generally includes an interview with the Council Appointee and completion of a self-assessment, interview with each Councilmember and a report that summarizes the feedback from the City Council, followed by a facilitated meeting with the City Council and Council Appointee.

The Human Resources Department reached out to three (3) vendors that facilitate performance appraisals for Council Appointees. Two (2) of the three (3) vendors provided a proposal.

Vendor Estimated Cost for Each Council Appointee
Daniel Keen $12,300 Additional Executive Session meetings include a fee of $500 plus travel expenses
Municipal Resource Group, LLC $24,000 Additional work to be billed at $400/hour Both vendors provide a very similar process when facilitating the performance evaluation process for a Council appointee and both vendors are available to facilitate the process.

DISCUSSION
The City Attorney was due a performance appraisal in March 2024 and the City Manager will be due a performance appraisal in May 2024.

The City Council has expressed an interest in retaining a consultant to facilitate the performance appraisal process for each Council Appointee. A summary of the process and cost of the services for City of Santa Clara Printed on 4/18/2024Page 1 of 3
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24-348 Agenda Date: 4/23/2024
appraisal process for each Council Appointee. A summary of the process and cost of the services for each vendor were reviewed with the City Council, and Daniel Keen was selected by the City Council.

It is recommended that the City Council approve an Agreement with Daniel Keen through December 31, 2025, with the option for two, one-year extensions of the contract, ending on December 31, 2027, if both options are exercised. The Agreement would allow for the facilitation of the performance appraisal process for both the City Manager and City Attorney for two years, at a minimum.

The work to be performed by the Consultant for each Council Appointee shall include the following:
· Introductory Meeting with the City Council to provide an Overview of the process. · Preparation of an outline for the Council Appointee Self-Assessment. · Separate Interviews with the Mayor and City Councilmembers · Preparation of a Report summarizing the feedback obtained from the interviews (maintains anonymity)
· Facilitation of a meeting with the Mayor and City Council to review the interview feedback.

The Council Appointee will be present and participate in the discussion. The outcome of the meeting should be the establishment of goals for the Council Appointee that align with the strategic objectives of the City Council, including identification of how the Council Appointee’s progress in achieving these goals will be measured.
· Preparation of a Summary Report which summarizes the Council Appointee’s goals and performance measures which were agreed upon during the meeting.

It is expected that the review processes for the two Council appointees will occur consecutively, and the Council is not obligated to use the consultant for both reviews.

In order for Daniel Keen to commence the work to be performed, an Agreement must be executed between the City and Consultant. It is therefore recommended that the City Council authorize the Mayor to execute the Agreement to commence the facilitated performance appraisal process for each Council Appointee.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The cost of facilitating the performance appraisal process for each Council Appointee is $12,300.

The facilitator will first commence the performance appraisal process for the City Attorney. For additional executive sessions, there is an additional fee of $500, plus travel expenses. The cost of this agreement will be absorbed within the existing budgets for the City Manager’s Office and the City Attorney’s Office.

COORDINATION
City of Santa Clara Printed on 4/18/2024Page 2 of 3
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24-348 Agenda Date: 4/23/2024
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
<<mailto:[email protected]>>, or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the Mayor to execute a Services Agreement with Daniel Keen in the amount of $50,000 for a term through December 31, 2025, and two, one year options to extend the term through December 31, 2027 if both options are exercised, to facilitate the Performance Appraisal Process for each Council Appointee (City Manager and City Attorney) in a final form approved by the City Attorney’s Office.

Reviewed by: Aracely Azevedo, Director of Human Resources Approved by: Nadine Nader, Chief Operating Officer

ATTACHMENTS

1. Agreement Between the City and Daniel Keen
City of Santa Clara Printed on 4/18/2024Page 3 of 3
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Agreement with Daniel Keen Page 1
Rev. 07-01-18
EBIX Insurance No. *S20000_____

AGREEMENT FOR SERVICES
BET

WEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

DANIEL KEEN

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Daniel Keen, an individual, (Consultant). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to enter into a Master Agreement to perform professional facilitated performance evaluation processes for City Council appointed positions, as assigned to perform services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Consultant represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Exhibit C – Insurance Requirements
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes Agreement with Daniel Keen Page 2
Rev. 07-01-18
and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on April 15, 2024, and terminate on December 31, 2025. In addition, there are two, one-year options to extend the term of the agreement at the City’s sole discretion, ending on December 31, 2027 if both options are exercised.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
This is a master agreement that provides a framework for all terms and conditions, work scope, and fees that will apply to each Council Appointee facilitated performance evaluation process. At such time that the Consultant is selected by the City to facilitate a specific facilitated performance evaluation process for a Council Appointee, a purchase order will be issued to fund and authorize the work. The purchase order will include at a minimum the position for the facilitated performance evaluation process, the fee and a reference to this master agreement stating the terms, conditions of services and fees attached herein that are applicable to the purchase and supersede all other terms. City is not obligated under this Agreement to issue any particular number of such purchase orders.

4. WARRANTY
Consultant expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Consultant represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Consultant shall perform such Services and duties in conformance to and consistent with the Agreement with Daniel Keen Page 3
Rev. 07-01-18
professional standards of a specialist in the same discipline in the State of California.

6. COMPENSATION AND PAYMENT
In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is $50,000 (Fifty Thousand Dollars and Zero Cents), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense.

Consultant shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience.

City shall have the right to terminate this
Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. Termination for Default. If C onsultant fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Consultant.

C. Upon termination, each Pa
rty shall assist the other in arranging an orderly
transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Consultant will deliver to City all City information or material that Consultant has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Consultant bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Consultant shall not hire Sub-Consultants without express written permission from City.

Consultant shall be as fully responsible to City for the acts and omissions of its Sub-Consultants, and of persons either directly or indirectly employed by them, as Consultant is for the acts and omissions of persons directly employed by it.

Agreement with Daniel Keen Page 4
Rev. 07-01-18

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Consultant and all person(s) employed by or contracted with Consultant to furnish labor and/or materials under this Agreement are independent Consultants and do not act as agent(s) or employee(s) of City. Consultant has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Consultant and all other written information submitted to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Consultant which is otherwise known to Consultant or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Consultant may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Consultant shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Consultant for the purpose of verifying any and all charges made by Consultant in connection with Consultant compensation under this Agreement, including termination of Consultant. Consultant agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Consultant shall bear the Agreement with Daniel Keen Page 5
Rev. 07-01-18
cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Consultant shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Consultant agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Consultant’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Consultant pursuant to this Agreement – including claims of any kind by Consultant’s employees or persons contracting with Consultant to perform any portion of the Scope of Services – and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Consultant’s obligation to protect, defend, indemnify, and hold harmless in full City and City’s employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Consultant, against City (either alone, or jointly with Consultant), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Consultant is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Consultant warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Consultant’s responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Consultant shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

Agreement with Daniel Keen Page 6
Rev. 07-01-18

16. WAIVER
Consultant agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Human Resources Department
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

And to Contractor addressed as follows:

Daniel Keen
PO Box 230
Mendocino, CA 95460
and by email at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Consultant shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Consultant’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Consultant has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Consultant certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor Agreement with Daniel Keen Page 7
Rev. 07-01-18
and that no person associated with Consultant has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Consultant is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Consultant will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Consultant shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Consultant shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Dated : Approved as to Form : --------------
GLEN R. GOGGINS
City Attorney
"CITY"

LISA GILLMOR
Mayor
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

DANIEL KEEN
an Individual
Dated: It ff.. t L t '- , lo').)-(
By (Signature) : ==~=====· =!£=-=~====================== Name: D~n Title: Consultant
Principal Place of
Business Address: PO Box 230, Mendocino , CA 95460
Email Address: [email protected]
Telephone: (415) 328-3187
Agreement with Daniel Keen
Rev. 07-01 -18
"CONSUL TANT'

Agreement with Daniel Keen/Exhibit A-Scope of Services Page 1 Rev. 07-01-18

EXHIBIT A

SCOPE OF SERVICES
Consultant shall facilitate the performance evaluation for the Council Appointee.

The performance evaluation will be conducted over the course of two to three months, using one-on-one interviews to obtain feedback from the Mayor and six City Council members. The detailed scope of work follows.

1. Introductory Meeting with City Council
Participate in a meeting in Santa Clara with the City Council to provide an introduction and overview of the facilitated performance evaluation process.

2. Prepare Outline for Self-Assessment
Prepare a suggested outline for the Council Appointee to aid in the preparation of a written self-assessment. This self-assessment will be submitted by the Council Appointee directly to the Mayor and City Council prior to conducting interviews.

3. Interview Mayor and City Council members
Conduct one-on-one interviews via Zoom or Teams with the Mayor and all members of the City Council regarding the Council Appointee’s performance, using a set of open- ended questions that will be shared in advance. The interviews will be confidential, and feedback will be reported anonymously.

4. Prepare Report
Prepare a comprehensive draft report summarizing the feedback obtained from the interviews. The report will identify major themes, summarize perceptions of strengths and weaknesses, and provide a list of suggested goals and opportunities to enhance working relationships and leadership effectiveness.

5. Review Draft Report
Review the draft report with the Council Appointee providing additional insight from the interviews, and answer questions the Council Appointee may have about the feedback while maintaining the anonymity of the interviews. The report will be edited as needed to provide additional clarity. Consultant will then provide a copy of the final report to the Council Appointee in advance of the facilitated evaluation meeting.

6. Facilitate Evaluation Meeting
Facilitate a meeting with the Mayor and City Council to review the interview feedback.

The Council Appointee will be present throughout the meeting and participate in the discussion. The meeting will begin with a PowerPoint presentation summarizing the feedback from the interviews. The closed session discussion will focus on the key Agreement with Daniel Keen/Exhibit A-Scope of Services Page 2 Rev. 07-01-18
themes identified during the interviews about perceived strengths and weaknesses and areas where there may be opportunities to increase effectiveness. There will also be an opportunity to discuss other constructive feedback provided by the Mayor and Council and the Council Appointee’s goals for the upcoming year. The ultimate outcome of the meeting should be the establishment of clear goals for the Council Appointee that align with the strategic objectives of the City Council, including identification of how progression in achieving these goals will be measured throughout the year (i.e., performance measures).

7. Prepare Summary Report
Prepare a report following the meeting which summarizes the Council Appointee’s goals and performance measures which were agreed upon during the meeting.

Deliverables
The following deliverables will be provided as part of the performance evaluation process:
• One outline for the Council Appointee’s self-assessment. • One detailed report summarizing the feedback obtained from the Mayor and City Council interviews.
• One report prepared at the conclusion, summarizing agreed-upon goals and performance measures.

Agreement with Daniel Keen/Exhibit B-Schedule of Fees Page 1 Rev. 07-01-18

EXHIBIT B

SCHEDULE OF FEES
The fee for the facilitated performance evaluation process for each Council Appointee is $12,300. This fee includes all expenses related to conducting interviews, preparing the feedback report, facilitating the meeting with the City Council in Santa Clara, and providing a memo which summarizes the proposed goals and performance measures for next year. All interviews will be conducted remotely via the Zoom or Teams platforms, while the Consultant facilitates the meeting with the City Council on site in Santa Clara. In the event that an additional executive session meeting is needed, an additional fee of $500 plus actual travel expenses will be charged.

The fee includes professional liability insurance at $1 million per occurrence/aggregate, general liability insurance at $2 million per occurrence/$4 aggregate but does not include the costs for auto insurance or business license; if required, additional insurance or business license will be billed at actual cost. One-half of the fee will be billed at the conclusion of interviews; the remainder will be billed upon completion of the process.

Agreement with Daniel Keen/Exhibit D-Labor Compliance Page 1 Rev. 07-01-18

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 each occurrence
$1,000,000 general aggregate
$1,000,000 products/completed operations aggregate
$1,000,000 personal injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01, with minimum policy limits of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

Agreement with Daniel Keen/Exhibit D-Labor Compliance Page 2 Rev. 07-01-18
C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with the following limits: at least one million dollars ($1,000,000) policy limit Illness/Injury by disease, and one million dollars ($1,000,000) for each Accident/Bodily Injury.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds.

City of Santa Clara, its City Council, commissions,
officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-co
ntributing. Each insurance policy provided by
Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.

Agreement with Daniel Keen/Exhibit D-Labor Compliance Page 3 Rev. 07-01-18
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non- renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
C
ontractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party i
nvolved with the Services, who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any
party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, Agreement with Daniel Keen/Exhibit D-Labor Compliance Page 4 Rev. 07-01-18
satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City’s request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara Human Resources Department
P.O. Box 100085 – S2 or 1 Ebix Way
Duluth, GA 30096 John’s Creek, GA 30097

Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representative.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-354 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Action on Addition of a New Limited-Term (5-year) Assistant Director of Electric Utility Position for Silicon Valley Power to Support Delivery of System Expansion Capital Projects

COUNCIL PILLAR
Deliver and Enhance Quality Efficient Services and Infrastructure

BACKGROUND
In November 2019, the Silicon Valley Power (SVP) management team met to discuss the strategic priorities for SVP. At that time, it was identified that the SVP was going to experience significant continued growth, and SVP needed to develop a capital improvement strategy to meet the City’s potential electric load growth. Staff determined the need to develop both near-term and long-term strategies to accommodate approved growth and develop the necessary infrastructure plan options.

Council has taken many actions in support of this growth as a part of the SVP System Expansion Plan. A summary of key City Council actions connected to the Plan are outlined below:
· On October 13, 2020, Council authorized the City Manager to execute master service agreements with several engineering consultant firms to support SVP in system expansion, general consulting services, and plan implementation services (RTC # 20-854). · On April 6, 2021, staff presented a comprehensive review of upcoming load growth and capital projects to the Council as part of the SVP Quarterly Report. The presentation concluded with the next steps, which included preparing a system growth strategy and presenting it to the Council at a future meeting.
· On September 28, 2021, Council accepted SVP’s Three-Year System Growth Plan Strategy (RTC # 21-871), which identified $300 million in proposed projects for both near-term and long -term capital improvement projects needed to support anticipated system growth and to replace end-of life equipment to ensure system reliability. · On April 5, 2022, Council adopted Resolution # 22-9069 adding new and updated connection and load development fees for the electric utility (RTC # 22-449). On April 19, 2022, Council adopted Resolution # 22-9081 adopting the City of Santa Clara 2022/23 Municipal Fee Schedule which included new and updated connection fees and load development fees for SVP, effective July 1, 2022 (RTC # 22-99). These fees were updated for fiscal year 2023/24 by adoption of Resolution 23-9221 on April 18, 2023. Such fees and their corresponding increases are intended to maintain fees at the cost recovery levels necessary to support City of Santa Clara Printed on 4/19/2024Page 1 of 3
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electric load growth.
· On November 15, 2022 (RTC # 22-1172), Council accepted SVP’s System Expansion Plan for the California Independent System Operator’s (CAISO) Transmission Planning Process (TPP) FY2023/24 (SVP System Expansion Plan CAISO TPP FY2023/24). · On July 18, 2023, staff provided an update on key near-term projects necessary for system growth to the City Council as part of the SVP quarterly update (RTC # 23-757). During the same meeting, the City Council approved amendments to several master service agreements, including increases to cumulative maximum compensation (RTC # 23-737).

The System Expansion Plan includes four major system expansion projects currently under design, the reconstruction of Scott Receiving Station (SRS), the reconstruction of Kifer Receiving Station (KRS), the expansion of Northern Receiving Station (NRS), and the construction and installation of

2.24 miles of new 115kV transmission line from NRS to KRS. These four projects alone have an estimated total cost exceeding $420 million. These are very complex capital projects and require phased construction schedules at the receiving stations as these critical facilities must be kept online during the construction period. In addition to these four major projects, the team is also working on two additional projects related to system expansion, including a new CAISO high voltage transmission line and the Kifer Battery Energy Storage Project.

For the CAISO high voltage transmission line, SVP is coordinating CAISO’s Newark-Northern Receiving Station High-Voltage Direct Current Project, which is being constructed by LS Power Grid California, LLC. This project will bring a new 230kV transmission line to interconnect with NRS to serve Santa Clara’s growing electric load. This will require the execution of an Interconnection Agreement between the City and LS Power Grid California, LLC, and significant project coordination with SVP’s NRS expansion project.

All these system expansion projects are in addition to SVP’s existing capital improvement and infrastructure program, including 45 projects (distribution substations, customer junctions, 60kV transmission lines, 12kv distribution feeders, battery energy storage systems, generation interconnections, and streetlight projects). In total, these projects have a 5-year estimated cost of over $400 million.

DISCUSSION
SVP has taken several actions to support the significant increase in workload including contracts with several engineering design firms, a program management firm, and a new principal engineer.

However, the System Expansion Plan still requires a significant amount of support from the Assistant Director overseeing Customer Development and Project Management and the Chief Electric Utility Officer, which impacts overall capital project delivery and new development work.

In addition to the System Expansion Plan projects, the Assistant Director overseeing Customer Development and Project Management is also responsible for SVP’s overall Capital Project Design and Construction Projects, Development Review, New Business Development, Estimating, GIS Maps & Records, Transmission and Distribution Planning, System Modeling and System Impact Studies, and annual submissions to the CAISO Transmission Planning Process and California Energy City of Santa Clara Printed on 4/19/2024Page 2 of 3
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24-354 Agenda Date: 4/23/2024
Commission Integrated Energy Policy Report. SVP’s Engineering Division also has 6 vacancies of 22 budgeted engineering positions (27% vacancy rate).

As the four large system expansion projects move forward to final design and construction, the City Manager has determined that additional management oversight is desirable to (1) maintain SVP’s project implementation schedule, and (2) continue to deliver all the other SVP capital and development responsibilities. At a minimum, this new position will be responsible for (1) supporting SVP’s three receiving station projects, (2) a new 115kV transmission project, and (3) other system expansion projects. As mentioned previously, the receiving stations and 115kV project have an estimated cost of $420 million. Most of the large projects are currently scheduled to be completed/closeout by Fiscal Year 2028/29 and this limited-term position is proposed for a 5-year period.

There is no proposed modification of the existing Assistant Director of Electric Utility class specification, or associated salary range.

ENVIRONMENTAL REVIEW
The proposed staffing changes are not a project subject to the California Environmental Quality Act (CEQA) pursuant to section 15378(b)(5) of Title 14 of the California Code of Regulations as they are administrative activities that will not result in direct or indirect physical changes to the environment.

FISCAL IMPACT
The annual cost of an Assistant Director of Electric Utility is approximately $395,000. It is not anticipated that this position will be filled during FY 2023/24, so no current-year budget action is needed. If approved, the annual cost will be incorporated into the FY 2024/25 Adopted Operating Budget as part of the FY 2024/25 and FY 2025/26 Adopted Biennial Capital Improvement Program Budget. The cost of the five-year limited-term position will be factored into future budgets through FY 2028/29.

COORDINATION
This report has been coordinated with the Finance Department, Human Resources Department, and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
That the City Council approve the addition of a new Limited-Term Assistant Director of Electric Utility Position for Silicon Valley Power to Support Delivery of the System Expansion Capital Projects.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager
City of Santa Clara Printed on 4/19/2024Page 3 of 3
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-391 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Action to Approve Official Travel Request from Councilmember Kevin Park for the AAPI LeaD (Leadership Elected and AppointeD) Summit

BACKGROUND
The inaugural AAPI LeaD (Leadership Elected and AppointeD) Summit will take place from June 19- 21, 2024, at the Bellagio Las Vegas. AAPI LeaD, a project of the Asian Pacific American Leadership Foundation (APALF), aims to strengthen AAPI public officials through training, mentorship, best practice sharing, and networking. For the past year, APALF has been working in close collaboration with the National Association of Latino Elected and Appointed Officials (NALEO) to design this national organization. The AAPI LEAD Summit is an invite-only event for current elected and appointed officials. Over 1000 AAPI elected and appointed officials have been invited from across the country from every level of government.

The AAPI LeaD Summit was not previously approved in the FY2023/24 Adopted Operating Budget for official Mayor and City Council travel. While the Adopted FY2023/24 Operating Budget does include a line item for “Official Local Policy Related Events/Meetings/Training,” as this Summit is out- of-state, attendance requires Council approval.

Based on the “Official Travel - Other” section of Council Policy 043 for Official Travel by Elected Officials (Attachment 1), for any official travel that has not been pre-approved in the respective department’s Operating Budget, requests for travel approval must be submitted to the City Council with sufficient time to ensure that, if approved by Council, arrangements can be made before the first day of travel. Requests for travel approval must meet criteria for official travel and requires five votes from the City Council. When reviewing and considering approval of requested travel by elected officials, the City Council shall ensure compliance with the Brown Act.

DISCUSSION
The AAPI LeaD Summit fits under the criteria for Public Purpose Criteria Travel in Council Policy 043.

Public Purpose Criteria include attending an educational seminar designed to improve the elected official’s skill and information levels and communicating with representatives of regional, state, and national government. This Summit is generally related to Councilmember Park’s role as an elected official, as the Summit is for AAPI Elected & Appointed Officials and Councilmember Park is one of few Korean elected officials in the Bay Area.

For Fiscal Year 2023/2024, the Mayor & City Council Conference, Training and Travel remaining balance is an estimated $40,188 with $18,254 spent as of February 22, 2024. The total allocated budget for FY2023/2024 is $58,442. The estimated costs for the AAPI LeaD Summit (e.g., registration fee, travel fees, meals) total $1,800 as of April 2024. The current budget appropriation in City of Santa Clara Printed on 4/19/2024Page 1 of 2
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24-391 Agenda Date: 4/23/2024
the Mayor & City Council Conference, Training and Travel budget would cover the proposed expenditure.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
The proposed official travel expense would be dependent on final costs at time of registration estimated at $1,800.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Action on approval for Official Travel Request from Councilmember Kevin Park for the inaugural AAPI LeaD Summit.

Reviewed by: Fiona Kirby, Management Analyst, City Manager’s Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Council Policy 043 Official Travel by Elected Officials City of Santa Clara Printed on 4/19/2024Page 2 of 2
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Santa Clara
The Center of What's Possible
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/22 /31/124/8/11 /34 /33 /i255 /8 /9 /34 /i255 /14 /11 /5/125/5/2 /1 /5 /9 /8 /10 /i255 /25 /31 /9 /31 /6 /1 /2 /33 /i255 /i255 /126 /53 /58 /66 /60 /52 /56 /i255 /49 /60 /66 /55 /64 /53 /52 /i255 /50 /55 /52 /53 /60 /i255 /68 /60 /53 /74 /50 /53 /55 /64 /i255 /64 /60 /66 /76 /53 /54 /i255 /72 /60 /62 /49 /60 /66/61/56/i255 /64 /65 /60 /62 /50 /49 /65 /i255 /66 /51 /60 /54 /51 /55 /53 /56 /73 /i255 City of
Santa Clara
The Center of What's Possible
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/64 /74 /i255 /110 /57 /58 /63 /52 /53 /i255 /65 /54 /i255 /66 /50 /59 /54 /65 /54 /51 /52 /59 /51 /i255 /90 /65 /51 /49 /i255 /51 /49 /52 /i255 /58 /64 /50 /61 /51 /52 /64 /i255 /72 /67 /64 /68 /52 /51 /i255 /58 /59 /64 /73 /50 /57 /i255 /53 /52 /68 /65/54 /53 /58 /51 /65 /63 /52 /i255 /61 /57 /65 /50 /57 /65 /51 /65 /52 /54 /i255 /i255
/i255
/121 /53 /52 /66 /51 /52 /64 /i255 /50 /62 /62 /65 /66 /65 /58 /53 /54 /i255/76/58/60 /i255 /58 /51 /51 /52 /59 /64 /i255 /66 /50 /59 /62 /52 /57 /52 /59 /66 /52 /54 /i255 /50 /57 /i255 /58 /59 /60 /i255 /50 /51 /49 /52 /57 /i255 /50 /62 /62 /65 /66 /65 /58 /53 /i255 /51 /57 /58 /63 /52 /53 /i255 /58 /51 /i255 City of
Santa Clara
The Center of What's Possible
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Santa Clara
The Center of What's Possible
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Santa Clara
The Center of What's Possible
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City of
Santa Clara
The Center of What's Possible
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-398 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Revising the Council and Authorities/Stadium Authority Regular Meetings Dates for the 2024 Calendar Year

BACKGROUND
On October 10, 2023, the Council set the Council and Authorities/Stadium Authority regular meeting dates for the 2024 calendar year. Pursuant to Charter Sec. 707, the City Council shall hold regular meetings at least twice each month.

DISCUSSION
It was recently noticed that the scheduled upcoming November 5, 2024 Joint Council and Authorities Concurrent/Stadium Authority Meeting falls on election day. It is recommended that the Council adopt a Resolution revising the Council and Authorities/Stadium Authority regular meeting dates for the 2024 calendar year to reflect the cancelation of the November 5, 2024 Joint Council and Authorities Concurrent/Stadium Authority regular meeting and set November 12, 2024 as a Joint Council and Authorities Concurrent/Stadium Authority regular meeting.

A copy of the Resolution and the Revised Council and Authorities Meetings 2024 is attached.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact other than administrative time and expense to cancel and set the meetings.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

City of Santa Clara Printed on 4/19/2024Page 1 of 2
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24-398 Agenda Date: 4/23/2024

RECOMMENDATION
Adopt a Resolution revising the Council and Authorities/Stadium Authority regular meeting dates for the 2024 calendar year to reflect the cancelation of the November 5, 2024 meeting and to set November 12, 2024 as a Joint Council and Authorities Concurrent/Stadium Authority regular meeting.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Resolution

2. Revised Council and Authorities/Stadium Authority 2024 Meetings Calendar City of Santa Clara Printed on 4/19/2024Page 2 of 2
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RESOLUTION NO. _____

BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, on October 10, 2023, the City Council set the Council and Authorities/Stadium Authority regular meeting dates for the 2024 calendar year;
WHEREAS, it was ne cessary to cancel the November 5, 2024 Joint Council and Authorities Concurrent/Stadium Authority regular meeting as it falls on election day; WHEREAS, pursuant to Charter Sec. 707, the City Council shall hold regular meetings at least twice each month, and that all regular meetings be set by ordinance or resolution ; and, WHEREAS, to ensure compliance with Charter Sec. 707, it is required that the Council set additional Council and Authorities regular meeting in November 2024, and to add any other regular meetings to the calendar by resolution.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the Council revise the Council and Authorities /Stadium regular meeting dates for the 2024 calendar year reflecting the cancelation of the November 5, 2024, setting November 12, 2024 as Joint Council and Authorities Concurrent and Stadium Authority regular meetings. //
//

2. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED AND

ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF

A RESOLUTION OF THE CIT Y OF SANTA CLARA,

CALIFORNIA REVISING THE COUNCIL AND

AUTHORITIES/STADIUM AUTHORITY REGULAR MEETING
DATES FOR THE 2024 CALENDAR YEAR TO REFLECT THE
CANCELATION OF THE NOVEMBER 5, 2024 MEETING AND
SETTING NOVEMBER 12, 024 A S JOINT COUNCIL AND

AUTHORITIES CONCURRENT AND STADIUM AUTHORITY

BOARD MEETING

HELD ON THE 23rd OF APRIL, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: __________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference: Revised Council and Authorities/Stadium Authority Meetings Schedule 2024

COUNCIL & AUTHORITIES MEETINGS

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Council Recess
Council and Authorities Concurrent Meeting
Stadium Authority Meeting Published Calendars of Certain City Officials

STADIUM AUTHORITY MEETINGS
2024
November December
April May June
July August September
October
City Holiday
KEY
January February March
Yearly Calendar Template by Vertex42.comhttp://www.vertex42.com/ExcelTemplates/yearly-calendar.html © 2013 Vertex42 LLC. Free to Print.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-422 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Action to Waive Second Reading and Adopt Ordinance No. 2068 to Authorize the Substantial Building, Construction, Reconstruction, and Development of Henry Schmidt Park in Accordance with the Updated Henry Schmidt Master Plan

BACKGROUND
At the April 9, 2024 Council meeting, proposed Ordinance No. 2068 was passed for the purpose of publication. Pursuant to City Charter Sections 808 and 812, a summary of proposed Ordinance No. 2068 was published to the Santa Clara Weekly on April 17, 2024, and copies were posted in three public places.

DISCUSSION
The approval of the proposed Master Plan for Henry Schmidt Park may be subject to Measure R. In November 2016, voters passed Measure R, which added Section 714.1, Protection of Parkland and Public Open Space, to the City Charter. Measure R prohibits selling, leasing, or otherwise disposing of parkland for a period of one hundred eighty (180) days or more, and prohibits its use from changing, being abandoned, or discontinued without such sale, lease, disposal, or changed use having first been authorized or ratified by a two-thirds majority vote of the electorate during a general municipal election for that purpose. Measure R also prohibits substantial building, construction, reconstruction, or development upon dedicated parkland except pursuant to ordinance subject to referendum. The referendum process is set forth in the Elections Code.

The proposed updated Master Plan for Henry Schmidt Park will include changes to the existing park that may be considered “substantial building, construction, reconstruction, or development.” Therefore, approval of the Master Plan will require an ordinance to comply with Measure R.

ENVIRONMENTAL REVIEW
The action being considered is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to the following sections of the CEQA Guidelines:

Section 15302 (Class 2 - Replacement or Reconstruction), in that the project would replace and reconstruct existing facilities on the same site and with substantially the same purpose and capacity as the structure replaced.

Section 1503 (Class 3 - New Construction or Conversion of Small Structures), in that the project will construct limited numbers of new, small facilities or structures and equipment.

Section 15304 (Class 4 - Minor Alterations), and 15304(b) (Class 4(b) - Replacement of Existing Landscaping with Water Efficient Landscaping), in that the project will make minor alterations in the City of Santa Clara Printed on 4/19/2024Page 1 of 2
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24-422 Agenda Date: 4/23/2024
condition of land, water and/or vegetation which do not involve the removal of healthy, mature scenic trees.

FISCAL IMPACT
In the FY 2022/23 CIP budget, $235,000 was appropriated for the Henry Schmidt Park Playground Rehabilitation Project. On February 7, 2023, the City Council approved an agreement with Gates and Associates in the amount of $109,556 to support the development of park concepts and schematic design for the project. While there is no additional fiscal impact associated with the actions in this report related to the update of the Park Master Plan and the adoption of the proposed schematic design, additional funding is needed to complete the remaining scope of design work. This will generally include preparing bid documents (plans, specifications, and engineer’s estimate) for public works bidding, providing assistance to coordinate and secure various permits, and providing services during project advertisement and construction.

COORDINATION
This report has been coordinated with the City Attorney’s Office and the City Manager’s Office.

PUBLIC CONTACT
A summary of proposed Ordinance No. 2068 was published to the Santa Clara Weekly on April 17, 2024, and copies were posted in three public places and made available for public inspection at the City Clerk’s Office.

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any City of Santa
Clara public library.

RECOMMENDATION
Waive Second Reading and Adopt Ordinance No. 2068 to Authorize the Substantial Building, Construction, Reconstruction, and Development of Henry Schmidt Park in Accordance with the Updated Henry Schmidt Master Plan.

Reviewed by: Luis M. Haro, Deputy City Attorney
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Ordinance No. 2068 (Intro)
City of Santa Clara Printed on 4/19/2024Page 2 of 2
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Ordinance/Measure R Ordinance for Henry Schmidt Park Page 1 of 3 Rev: 09/2019
ORDINANCE NO. 2068

AN ORDINANCE OF THE CITY OF SANTA CLARA,

CALIFORNIA, APPROVING THE HENRY SCHMIDT PARK

MASTER PLAN UPDATE IN ACCORDANCE WITH CITY
CHARTER SECTION 714.1

WHEREAS, the Henry Schmidt Park (“Park”), located at 555 Los Padres Blvd. was dedicated as 8.50 acres of parkland (APN 294-05-018) in 1977; WHEREAS, in 2018 the Facility Condition Index Report rated the Park site as “critical’, the building as “poor”, and the playground was given a rating of “D”; WHEREAS, the Park was prioritized for rehabilitation and funding for the Henry Schmidt Park Playground Rehabilitation Project #3195 (“Project”) was approved by Council in the City’s Biennial Capital Improvement Program (CIP) FY2022/23; WHEREAS, the Park Master Plan Update will include renovation, expansion, relocation, new construction, and preservation of existing park amenities; WHEREAS, the voters of the City of Santa Clara passed Measure R in 2016, which added section 714.1 to the City Charter, which prohibits substantial building, construc tion, reconstruction, or development of parks and recreation facilities except pursuant to ordinance subject to referendum;
WHEREAS, the Park Project improvements constitutes as substantial building, construction, reconstruction and/or development, and is subject to Measure R; and, WHEREAS, the City Counc il desires to approve the Park Project improvements by ordinance in accordance with City Charter section 714.1. //
//
//
Ordinance/Measure R Ordinance for Henry Schmidt Park Page 2 of 3 Rev: 09/2019

NOW THEREFORE, BE IT FURTHER ORDAINED BY THE CITY OF SANTA CLARA AS FOLLOWS:

SECTION 1: That the City Council hereby approves the building, construction, reconstruction and/or development in accordance with the Henry Schmidt Park Master Plan Update and the Playground Schematic Design, attached hereto and incorporated by this reference, and in accordance with City Charter section 714.1.

SECTION 2: Savings clause. The changes provided for in this ordinance shall not affect any offense or act committed or done or any penalty or forfeiture incurred or any right established or accruing before the effective date of this ordinance; nor shall it affect any prosecution, suit or proceeding pending or any judgment rendered prior to the effective date of this ordinance. All fee schedules shall remain in force until superseded by the fee schedules adopted by the City Council.
//
//
//
//
//
//
//
//
//
//
//
SECTION 3: This Ordinance shall not be codified in the Santa Clara City Code.

SECTION 4: Effective date. This ordinance shall take effect thirty (30) days after its final adoption; however, prior to its final adoption it shall be published in accordance with the requirements of Section 808 and 812 of "The Charter of the City of Santa Clara, California." PASSED FOR THE PURPOSE OF PUBLICATION this grH day of April, 2024, by the following vote:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

Attachments incorporated by reference:

Becker, Chahal, Hardy, Jain, Park, and
Watanabe, and Mayor Gillmor
None
None
None
ATTEST: ~~~
~ NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

1. Henry Schmidt Park Master Plan Update

2. Playground Schematic Design
Ordinance/Measure R Ordinance for Henry Schmidt Park
Rev: 09/2019

Henry Schmidt Park – Master Plan Update
Balancing Play
Of 0,,U.LF1ELO
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i ;
- · -·----·-·- ·-· -·- ....... j,,,
0 NEW ENTRY PLAZA
(PERMEABLE PAVERS)

WITH ORCHARD GRID
@ NEW PLAY AREA
(7,200 - 8,300 SF)

G) NEW SAND PLAY AREA
©

NEW COVERED GROUP

PICNIC AREA
®

NEW SMALL GROUP

PICNIC AREA
©

INDIVIDUAL PICNIC AREA
0 NEW DRO UGHT

TOLERANT PLANTI NGS
©

NEW SIDEWALK
® NEW PATHWAY
(PERVIOUS CONC.)
@) NEW ENTRY NODE
®

NEW PERV IOUS DG

PERIMETER WALK ING
PATH
® NEW DG PATH TO

FITNESS STATIONS
@ NEW GROUP FITNESS

STATIONS
@ EX. FITNESS TO BE

REMOVED
@ RESURFAC ED &

STRIP ED PARKING LOT
@ UPGRADE EX. LIGHT

POLE/F IXTURE
® EXISTING T REE TO
REMAIN
City Council Meeting
Item. RTC #24-1519
Action on the Park Master Plan
and Schematic Design for Henry
Schmidt Park Playground
Rehabilitation Project and
Related Budget Amendments
April 9, 2024
I
Purpose of Presentation
• Review Existing Henry Schmidt Master Plan
• Present Summary of Community Input
• Introduce Preferred Playground Schematic Design
• Update Henry Schmidt Park Master Plan
• Recommend Approval of the Updated Henry Schmidt Park Master Plan with the Preferred Playground Schematic Design
Background
• September 2013 – Council Established Goal to
Enhance Community Sports, Recreation and Arts
Assets
• January 2018 – Facility Condition Assessment
Report
• February 2023– Gates + Associates Design Contract
• April 2023 – Project Kick-off
• July 18, 2023 – 1
st PRC Meeting
• July 19 to August 14, 2023 – Online Survey
• August 4 & 11, 2023 – Pop-up Events
• November 21, 2023 – 2 nd PRC Meeting
Henry
Schmidt Park
Everett
Alverez Jr
Park
Westwood
Elementary
School
Pruneridge
Golf Club
Project Objectives and Guidelines
 Use research-based best practices in playground design and comply with all current codes.  Incorporate principles of inclusive playground design in the individual elements and the overall site plan.  Incorporate seven elements of play (balancing, swinging, sliding, climbing, brachiating, spinning, and running/free play) at the beginner, intermediate
and advanced levels of play.
 Increase playground capacity while maintaining historical train theme of the existing park.  Provide “age-friendly” (multigenerational) spaces.
 Integrate nature and habitat (California native, drought resistant plants) into play environments.  Provide outreach/education and master planning with residents and community partners.  Address safe routes to parks (system connectivity) and American Disability Act (ADA) requirements within the park.
 Be sustainable (in materials, construction, life cycle, operations, and maintenance).

Existing Master Plan
<D Community Room &
Public Restroom Facility
@ Play Area
@ Picnic Area
----- @ Parking Lot
@ Park Lighting
® Site Furnishings
(j) Tennis Court
® Basketball Court
® Softball Field
@ Loop Path
0 Multi-use Meadow
@ Fitness Station ~
@ Existing Tree Grove
@ Existing Grassy Berm
Community Input
Balancing Play
What do you enjoy doing when you visit the park?
Top 5 Activities:
• Walk (52%)
• Play on the Playground (46%)
• Picnic at the Park (38%)
• Enjoy Nature (36%)
• Group Gatherings/Celebrations (30%)
c· 4> 11111 lty of Santa CJ ara
--~-.. • • C"""~--... • • • .
~ =:ac:~ :::'f.i- - •
• • WhAl DO YOU INJOY DOINIIII WHEN YOU
• VISIT THI PARK (SELECT TOP 3)
F
Community Input
Balancing Play
What park areas are important to you for the rehabilitation of the project?
Top 5 Areas:
• Shade (64%)
• Playground –
Renovate and Expand (60%)
• Picnic Areas (48%)
• Seating Areas (47%)
• Lighting (45%)

Community Input
Balancing Play
Which features should be included for the rehabilitation? Top 5 Features:
• Playground Equipment (57%)
• Looped Walking Path (51%)
• Site Furnishings (50%)
• Large Shaded Group Picnic Area (48%)
• Several Smaller Picnic Areas (46%
)
• --o.JIC,11 . --.-.. . :::.:n• •• r ::r-.
• • • • • , .._ __ ..
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........ ···~--
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;, •• • • ·:: •. :;JI'#, .,,,. • • ..- - · • .. ~ . . . .

WHAl ,u,uau SHOULD ■ I INCLUDED FOIi
RIHA ■ILITATION (SELECT TOP II)
PAR
Community Input
Balancing Play
Train Theme:

1. Train Depot: 35%

3. Whimsical Train: 34%

2. Woodland Train: 31%
Trai n Depot Theme
Woodland Train Theme
Wh imsical Train Theme
Community Input – 7 Elements of Play
Balancing “c” – 48%
Brachiating “b” – 65%
Climbing “c” – 54%
Balancin2 Play - a Balancin2 Play - b Balancin2 Play - c Brachlating Play • a Brachlating Play - b Brachiating Play • c Climbin2 Play - a Climbin2 Play - b Climbin2 Play - c
Community Input – 7 Elements of Play
Sliding “b” – 63%
Spinning “b” – 62%
Swinging “b” – 40%
Sliding Play · a Slid ing Play · b Sliding Pl ay • c
Spinnine Play• a Spinnine Play. b Spinnine Play • c
Swinging Play • a Swinging Play • b Swing ing Play • c
Community Input – 7 Elements of Play
Sensory Play “b” – 80%
Music Play “b” – 45%
Sensory Play • a Sensory Play • b
Music Pl ay - a Music Play - b Music Play - c
Henry Schmidt Park – Master Plan Update
Balancing Play
0 NEW ENTRY PLAZA @) NEW ENTRY NODE
(PERMEABLE PAVERS )

WITH ORCHARD GRID
®

NEW PERVIOUS DG

PERIMETER WALKING
0 NEW PLAY AREA PATH
(7,200 • 8,300 SF)
G) @

NEW DG PATH TO

NEW SAND PLAY AREA FITNESS STATIONS
©
NEW COVERED GROUP @ NEW GROUP FITNESS

PICNIC AREA STATIONS
®
NEW SMALL GROUP @ EX. FITNESS TO BE

PICNIC AREA REMOVED

EX BAU.F,UD
©
INDIVIDUAL PICNIC AREA @ RESURFACED &

STRIPED PARKING LOT
0 NEW DROUGHT
TOLERANT PLANTINGS @ UPGRADE EX. LIGHT
©

POLE/FIXTURE

NEW SIDEWALK
® EXISTING TREE TO
® NEWPATHWAY REMAIN
(PERVIOUS CONC.)
Playground Schematic Design – Train Depot
Balancing Play

COMMUNITY ROOM &

PUBLIC RESTROOM

FACILITY
\
I
I
I
I
I
\
\
l
l
I
l
0 ENTRY CORRIDOR
G) PLAY AREA - AGE 2-5
G) PLAY AREA - AGE 6-12
© SAND PLAY
© ENTRY PORTAL
I':\ TREE CUT-OUT WITH
\V SEATING AND ACC NT

PLANTINGS
t=:\ COVERED GROUP PICNIC
\!...) AREA WITH BBQ
/;;\ PLAZA WITH PERMEABLE
\.!V PAVER$
0 ORCHARD GRID
@ SHADE CANOPY TREES
@ ACCENT TREES
@ NEW DROUGHT

TOLERANT PLANTINGS

Q EXISTING TREE TO
\!.V REMAIN
Train Depot Playground: Age 2-5
Balancing Play
Train Cow
Catcher
Train
Console w/
Wheel
Curved Low
Ramp
Climber
Slide
Horizontal
Overhead Ladder
w/ Tree Toppers
Ten Spin
Train Depot Playground: Age 2-5
Balancing Play
Train Cow
Catcher
“Henry Schmidt Park” Depot Station Archway
Train Cow
Catcher
The Danny
Sand TableADA
X-Cavator X-Cavator
Tadpole
Custom
Panning for
Gold Ball
Popper
Multi-user
Arch Swing
Therapeutic
SwingBelt Seat
Swing
Ball Post
Climber
Interactive Train
Spinning Wheel
Tunnel
Train Depot Playground: Age 6-12
Balancing Play
Chameleon II
Spiral Slide
Roller Slide
Cyclo Cone
Plus Climber
Nature
Tree-O
Climber
Babel
Drum
Colossus
Chimes
Custom Water
Tower w/ City Logo
Playground Option 2: Age 6-12
Balancing Play
Custom Water Tower
w/ “City of Santa Clara” & City Seal
Roller Slide Nature Climber
Ladder
Custom Train
Track Climber
Transfer Point
w/ Stump
Train Berm
with Tunnel
Custom Rail
Rocker
Playground Option 2: Elements of Play
Balancing Play
#1 S id·ng
#2 Balancing
#3 Brachiating
#4 Spinning
#5 Climbing
#6 Swinging
#7 Running
Playground Play Value Comparison
Balancing Play
Elements of
Play
Ages 2-5 Ages 6-12 Total Capacity
Quantity Level of Play Proposed Capacity Quantity Level of Play Proposed Capacity Existing Train Depot
Theme Train Depot Theme Existing Train Depot
Theme Existing Train Depot
Theme Train Depot Theme Existing Train Depot
Theme Existing Train Depot
Theme
Balancing 0 2 B / I 0 12 1 1 A 4 12 4 24
Sliding 0 1 B 0 2 1 3 B / A 2 6 2 8
Brachiating 0 1 I / A 0 4 0 1 A 0 12 0 16
Spinning 0 1 B / I 0 10 0 2 B / I 0 23 0 33
Climbing 0 6 B / I / A 0 18 1 7 I / A 8 26 8 44
Swinging 2 5 B / I 2 8 0 4 B / I 0 7 2 15
Running/
Free Play 3 2 N/A 12 20 1 1 N/A 12 17 24 37
Total: 5 18 14 74 4 19 20 103 34
177
Inclusive Play
Elements:
0 not
accessible
11 B = 3
I = 4
A = 2
26 0
not
accessible
9 B = 5
I = 2
A = 2
43 0 69
Level of Play: B = Beginning I = Intermediate A = Advanced Project Funding
Current Increase/
(Decrease) Revised
Parks and Recreation Capital Fund
Fund Balance
Mitigation Fee Act $21,859,302 ($275,000) $21,584,302
Expenditures
Henry Schmidt Playground
Rehabilitation $235,000 $275,000 $510,000
Budget Amendment FY 2023/24
* Construction remains unfunded
Next Steps/Recommendations

1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities); Section 15303 (New Construction or Conversion of Small Structures); Section 15304 (Minor Alterations to Land); and Section 15304 (Replacement of Existing Landscaping with Water Efficient Landscaping) of Title 14 of California Code of Regulations;

2. Recommend that Council approve the updated Henry Schmidt Park master plan with preferred playground schematic design; Next Steps/Recommendations

3. Approve the FY 2023/24 budget amendment in the Parks & Recreation Capital Fund to increase the Henry Schmidt Playground rehabilitation project appropriation by $275,000 and decrease the Mitigation Fee Act fund balance by the same amount (five affirmative Council votes required for the use of unused balances); and

4. Waive first reading and introduce an ordinance authorizing the substantial building, construction, reconstruction and development of Henry Schmidt Park in accordance with the Henry Schmidt Park master plan.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-336 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Update on the George F. Haines International Swim Center (ISC)

COUNCIL PILLAR
Enhance Community Sports, Recreational and Arts Assets

BACKGROUND
On January 18, 2024, after receiving a report on conditions at the ISC that presented substantial risks to public health and safety, the City Manager directed that the ISC be closed immediately. Since that time, staff has provided regular updates to the City Council on the status of reports from regulatory agencies and the feasibility of re-opening the ISC. In the last update on March 12, 2024, staff noted that the City had received written reports from both the County Department of Environmental Health that regulates pools (County) and the City’s Building Official requiring the continued closure of the facility, but had not secured the cost estimates needed to remedy the identified deficiencies. Following Council discussion of the item, the City Council, by consensus, requested that staff proceed with the development of a punchlist that would get the pools in working condition as quickly as possible and on “a path of least resistance” to ensure compliance and restore service to the community. Prior Council discussion also included options to reopen the ISC or to identify an alternative temporary or permanent solution.

The purpose of this item is to provide the City Council with a status update on those costs and actions that have already been taken to remedy some of the deficiencies.

DISCUSSION
Enclosed as Attachment 1 is a copy of the report from the City’s Building Official.

Attachments 2, 3, and 4 are the three reports from the County Department of Environmental Health that relate respectively to the dive pool, lap pool and training pool.

The following is a summary of the major conditions that would need to be addressed in order to re- open the ISC:

From City Building Official report:

1. All buildings, grandstands, dive tower and dive pool, and all other related areas to be fenced off and closed to the public.

2. Provided conditions are met, the training and lap pools may be open; however, total occupancy for the facility shall be limited to two hundred (200) persons or less.

3. A minimum of two (2) egress paths fully operational and open during pool hours.

City of Santa Clara Printed on 4/19/2024Page 1 of 4
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24-336 Agenda Date: 4/23/2024

4. Provide the requisite number of showers and bathroom facilities required by the California Pluming Code (2022 CPC) based on posted maximum occupancy limits.

5. Inspection and approval of pool conditions by the County required prior to the opening of the facility.

6. All potential falling debris hazards are removed from areas directly above those locations From County report:

Dive pool

1. Pool shell, bottom and sides shall be maintained in a safe and sanitary condition. City to replaster the pool.

2. Permanent markings shall be properly installed and maintained in good repair.

3. Steps, ladders and stairs shall be properly installed and maintained in good repair.

4. Functional flowmeter shall be provided. Repair or replace flow meters on recirculation system to accurately measure flow rate within 10% of flow.

5. Pool shall be enclosed by fence, building, wall and/or other durable enclosure.

6. All gates and doors shall be capable of being locked during times when the pool is closed.

7. Deck width shall beat least 4 feet around pool as measured from coping lip.

Lap Pool

1. Approved enclosure shall be properly installed and maintained in good repair.

2. Proper size and accessibility of life ring with proper length of attached rope shall be provided.

3. Pool shell, bottom and sides shall be maintained in safe and sanitary condition.

4. Permanent markers shall be properly installed and maintained in good repair.

5. Handholds & pool deck shall be maintained in safe and sanitary condition.

6. Functional Flowmeter shall be provided.

7. All gates and doors shall be capable of being locked during times pool is closed.

8. Deck width shall be at least 4 feet around pool as measured from coping lip.

Training Pool

1. Pool shell, bottom and sides shall be maintained in a safe and sanitary condition. City to replaster the pool.

2. Permanent markings shall be properly installed and maintained in good repair.

3. Functional flowmeter shall be provided. Repair or replace flow meters on recirculation system to accurately measure flow rate within 10% of flow.

4. All gates and doors shall be capable of being locked during times pool is closed.

5. Deck width shall be at least 4 feet around pool as measured from coping lip.

Overall Facility

1. Plans for any structural repairs that are required must be submitted for approval.

2. Pool must remain closed until all safety concerns are addressed.

3. All violations regarding pool enclosure and gates due to safety concerns must be corrected and plans submitted to County prior to any modifications.

Upon review of the two reports, and in alignment with Council’s direction to focus on efforts to explore re-opening the ISC as quickly as possible, staff proceeded to collect estimates from vendors to address the identified deficiencies. The following table provides a punchlist of the least amount of work that will be required to achieve compliance, together with corresponding cost estimates:

City of Santa Clara Printed on 4/19/2024Page 2 of 4
powered by Legistar™
24-336 Agenda Date: 4/23/2024
Action Required Estimate
One-Time Costs
Remediation of Lead on Canopy Gutters1 $14,600
Remediation/removal of Canopy Gutters1 $24,890
Exterior Fencing (vendor would only provide verbal estimate) $500,000 Interior Security Fencing & Gates1 (as this would be new fencing, it would be considered a Public Works project.

Estimate makes this assumption)
$310,000
Replastering of the Pools (expense does not include tile/deck repair; Actual cost will likely increase)
$1,050,000
Total One-Time Costs $1,899,490
Ongoing Costs
Porta Potties & 2 station sink (Lawn Bowl) Note: only until restrooms can be open
$995 per month
Shower Station (if contract is less than 6 months) 2 showers + ADA; 25% discount (if contract is longer than 6 months) $5,995 per month $53,955
annually w/discount
Total Ongoing Costs $6,990 per month2 Would
be reduced by $995 once
restrooms are re-opened
1Because remediation of the canopy is required to re-open the north and south restrooms as well as the storage areas, staff has already instructed the vendor to proceed with this work. The vendor is re-visiting the site next week and is tentatively scheduled to begin remediation on May 2. It is anticipated that the work will take approximately one month to complete. Once this work is completed, the City will no longer need to contract for the porta-potty units that were secured to support the lawn bowl participants. 2 Total ongoing monthly cost includes the shower station costs of $5,995/month and excludes the annual $53,995 cost for the 2 showers + ADA.

Given that the major cost is resurfacing of the pools and in accordance with Council’s desire to revisit whether a lesser option might be available, City staff inquired whether the County would consider repair of the plaster rather than a full resurfacing. The County responded that “Considering the plaster in these pools is more than 20 years old, the plaster needs to be replaced.” Consequently, if the Council wishes to re-open the ISC, the minimum cost is approximately $1,900,000. It is important to keep in mind that should this investment be made, there is no guarantee that the pool will remain operational for any specific time period as there is no way to predict which piece of equipment might fail next. Moreover, with a maximum allowable occupancy of only 200 persons during the temporary re-opening, the City would be spending $10,000 per participant for those repairs. It is also important to keep in mind that re-opening the lap/training pools will only address the needs of the competitive Santa Clara Swim Club program and the City’s lap swim program as the dive well will remain closed and the ISC does not meet the needs of the Aquamaids who prefer warm, deep water.

Given the County’s April 17th decision to require replastering of the pools, the significant investment associated with that direction, and Council’s prior direction to look at both temporary and permanent solutions that would result in restoring access to City pools, staff is still looking into other potential options to provide access to appropriate facilities. To that end, the City has requested that the City of Santa Clara Printed on 4/19/2024Page 3 of 4
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24-336 Agenda Date: 4/23/2024
consultant team provide renderings and cost estimates for different design options, including a design that would incorporate a modular pool. The renderings are not available at the time of this report; however, they may be available by the time of the Council meeting on April 23 rd. As soon as
the renderings and cost estimates are completed, staff will schedule an additional Council update. At that time, staff will seek Council direction on a desired course of action and next steps.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
This report does not have any fiscal impact as Council direction is not being requested at this time.

COORDINATION
This report has been coordinated with the City Attorney’s Office and the City Manager.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
It is recommended that the City Council:

1. Note and file the report.

Reviewed by: Cynthia Bojorquez, Assistant City Manager/Acting Director of Parks and Recreation Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. City of Santa Clara Building Official Report

2. County Department of Environmental Health Report (Dive Pool)

3. County Department of Environmental Health Report (Lap Pool)

4. County Department of Environmental Health Report (Training Pool) City of Santa Clara Printed on 4/19/2024Page 4 of 4
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Community Development Department
Building Division
February 23, 2024
Re: International Swim Center
Hello Cynthia,
Thank you for inviting Building to assist in the assessment of the International Swim Center and if there is a possible way of a limited opening of the facility. Building is only one of several City stakeholders that should have an input into this decision.

Pool Area and Deck
Building would support the opening of the swimming lap pools and the associated pool deck areas with the following conditions;

1. All buildings, grandstands, dive tower and pool, and all other related areas are fenced off and closed to the public.
a. An access gate may be installed in said fence to allow for maintenance staff access to the pool equipment room, and similar areas, for regular maintenance.

2. Occupancy limited to a maximum of two hundred (200) persons or less. a. Maximum occupancy signage shall be posted in conspicuous locations as directed by the Fire Marshal and/or Building Official.
b. Directional signage for egress paths shall be posted in conspicuous locations as directed by the Fire Marshal and/or Building Official at regular intervals.

3. A minimum of two (2) egress paths shall be fully operational and open during pool hours. a. At least 50% of the provided egress paths shall be fully accessible.

4. Provide the requisite number of shower and bathroom facilities required by the California Plumbing Code (2022 CPC) based upon the posted maximum occupancy limits. Please coordinate with the Building Division to determine the number, type and location of these fixtures. These temporary fixtures shall meet all required accessibility provisions.

5. Health and Safety as well as Water quality provisions for the site are under the purview of the County of Santa Clara Environmental Health Department. There inspection and approval of the pool conditions are also required prior to the opening of the facility.

Community Development Department
Building Division

Existing Bathrooms and Storage Areas
Building would support the opening and use of the existing bathroom facilities, located on either side of the grandstand, that serves the “Bowling Green” and Public Park with the following conditions;

1. All potential falling debris hazards are removed from the areas directly above these locations.

Thank you,
Armand Lobao | Building Official
City of Santa Clara ~ Building Division
1500 Warburton Avenue | Santa Clara, CA 95050
Direct (408) 615-2401 | Fax (408) 241-3823
Email: [email protected]

County of Santa Clara
Department of Environmental Health
Consumer Protection Division
1555 Berger Drive, Suite 300, San Jose, CA 95112-2716
Phone (408) 918-3400 www.ehinfo.org
[K49 - 48-hour notice]

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310346 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
12:00 - 12:30CITY OF SANTA CLARA
Inspected By

ALEX AUERBACK
Consent ByInspection Type

ROUTINE INSPECTIONFARHAD AMIR-EBRAHIMI
FA0211895 - SANTA CLARA INT'L SWIM CTR-DIVING
N/A
N/A
Placard Color & Score
SANTA CLARA, CA 95051

SANTA CLARA INT'L SWIM CENTER

PARKS SERVICE CENTER
2600 BENTON ST
Mail To:

Pool Violations:

R12 - POOL SHELL, BOTTOM & SIDES maintained in a safe and sanitary condition OU Pieces of plaster have come off and discoloration observed inside pool [CA] Replaster the pool R13 - PERMANENT MARKINGS properly installed and maintained in good repair OU “No Diving” markers required adjacent to depth marking tiles [CA] Provide "No Diving" markers adjacent to depth marking tiles.

R14 - STEPS, LADDERS & STAIRS properly installed and maintained in good repair OU Staining observed on stairs in dive tower[CA] Remove stains from the stairs R31 - Functional FLOWMETER provided OU
REPEAT VIOLATION:

Flowmeter not functioning on recirculation system [CA] Repair or replace flow meters on recirculation system to accurately measure flow rate within 10% of flow
SR01 - Pool is enclosed by fence, building, wall, and/or other approved durable enclosure OU

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310346 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
12:00 - 12:30CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CTR-DIVING
Fencing and enclosure.

A. Gaps located in chain link fence.

1. Gaps range in size between 5 inches and 2.5 – 3 inches. 2, Areas of fencing seen to be under landscaping rather than concrete.

3. Climbable vegetation observed along some fence areas.

4. Areas between post and gate may allow passage of a 4-inch sphere.

5. South fencing has a trash can located outside enclosure which may be used for climbing into pool area.

6. Some fencing has a gab between the fence and concrete which may allow the passage of a 4-inch sphere.

7. West area enclosure has a 41-inch climbable post.

8. North area enclosure has a gate latch which is 41 inches and may allow climbing. [CA] The pool shall be enclosed by one or a combination of the following: a fence, portion of a building, wall, or other approved durable enclosure. Doors, openable windows, gates of living units or associated private premises shall not be permitted as part of the pool enclosure. The enclosure, doors and gates shall meet all of the following specifications:

1. The enclosure shall have a minimum effective perpendicular height of 5 feet (1524 mm) as measured from the outside as depicted in Figure 31B-4; and

2. Openings, holes or gaps in the enclosure, doors and/or gates shall not allow the passage of a 4-inch (102 mm) diameter sphere. The enclosure shall be constructed over a hard and permanent material equivalent to concrete; and

3. The enclosure shall be designed and constructed so that it cannot be readily climbed by small children.

Horizontal and diagonal member designs which might serve as a ladder for small children are prohibited.

Horizontal members shall be spaced at least 48 inches (1219 mm) apart. No planters or other structures that can be climbed shall be permitted within 5 feet (1524 mm) of the outside of the pool enclosure or within a 5 foot (1524 mm) arc as depicted in Figure 31B-5. The area 5 feet (1524 mm) outside of the pool enclosure shall be a common area open to the public; and

4. Chain link may be used, provided that the openings are not greater than 1¾ inches (44 mm) measured horizontally.

SR15 - All gates and doors are capable of being locked during times when the pool is closed OU Gates are not self-closing and self-latching [CA] Gates and doors opening into the pool enclosure also shall meet the following specifications:

1. Gates and doors shall be equipped with self-closing and self-latching devices. The self-latching device shall keep the gate or door securely
closed. Gates and doors shall open outwardly away from the pool except where otherwise prohibited by law.

Hand activated door or gate opening hardware shall be located at a height no lower than 42 inches (1067 mm) but no higher than 44 inches (1179 mm) above the deck or walkway; and

2. Gates and doors shall be capable of being locked during times when the pool is closed. Exit doors which comply with Chapter 10, Title 24, California Code of Regulations shall be considered as meeting these requirements; and

3. The pool enclosure shall have at least one means of egress without a key for emergency purposes. Unless all gates or doors are so equipped, those gates and/or doors which will allow egress without a key shall have a sign in letters at least 4 inches (102 mm) high stating EMERGENCY EXIT; and

4. The enclosure shall be constructed so that all persons will be required to pass through common pool enclosure gates or doors in order to gain
access to the pool area. All gates and doors exiting the pool area shall open into a public area or a walkway accessible by all patrons of the pool.

SR19 - Deck width is at least 4 feet around pool as measured from coping lip OU Hose runner on deck. This is a tripping hazard [CA] Remove hose runner on deck to reduce risk of trip hazard.

SVRS Observation:

No significant health code violations observed at time of inspection.

Measured Observations
LocationItem Measurement & Comments
Cyanuric acid 0.00 PPM
Chlorine 1.00 PPM
pH 7.40 pH
I conducted a joint inspection with Senior Environmental Health Specialist Aziz Husein. We met with Alex Auerbach, Parks Overall Comments:

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310346 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
12:00 - 12:30CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CTR-DIVING
Foreperson, with City of Santa Clara, and other City officials, including Cynthia Bojorquez, Assistant City Manager. According to Alex Auerbach this pool has been self-closed since January 2024.

You are hereby directed to correct all violations regarding the pool enclosure and gates due to safety concerns. Submit plans to this Department by 03/22/24 for approval prior to any modifications to the pool enclosure and gates.

For any structural modification, such as replastering the pool, plans must be submitted for approval to Plan Check section of this Department.

Pool must remain closed until all safety concerns are addressed. Contact the Department of Environmental Health for inspection prior to reopening the pool.

When required to determine compliance, a single reinspection will be conducted without additional charge. If subsequent reinspections are required, an hourly fee (minimum one hour) at the current rate approved by the Board of Supervisors will be assessed for each and every reinspection until the necessary changes or corrections are made. Unless otherwise noted by the inspector, all violations are to be corrected no later than 3/13/2024.Any major change in menu or any change in ownership must have prior approval by this Department. This may require structural and/or equipment changes or remodeling to accommodate new operations.

This notice is to inform you that as of this date the Environmental Health Permit for the above mentioned pool facility is hereby suspended and all operations therewith are ordered to cease. This action is taken in accordance with Section 65545 of the California Code of Regulations which states “A public pool that is maintained or operated in a manner that creates an unhealthful, unsafe, or unsanitary condition may be closed by the enforcing agent. A public pool shall not be reopened until the unhealthful, unsafe, or unsanitary condition has been rectified and upon specific written approval from the enforcing agent.” You have the right to make a written request for a hearing within 15 days after receipt of this notice to show just cause why the permit suspension is not warranted. Failure to request such a hearing within the 15-day period shall be deemed a waiver of the right to a hearing. After these violations have been corrected, you must call the Department of Environmental Health for a reinspection to reinstate the permit to operate. Phone #: (408)918-3400.

CLOSURE / PERMIT SUSPENSION NOTICE
Legend:
[COS] Corrected on Site
[CA] Corrective Action
[PPM] Part per Million
[SA] Suitable Alternative
[SVRS] Safety Vacuum Release System
Account ID: AR1211895 Permit Exp. Date:

Payment can be made online by visiting www.EHinfo.org.

County of Santa Clara
Department of Environmental Health
Consumer Protection Division
1555 Berger Drive, Suite 300, San Jose, CA 95112-2716
Phone (408) 918-3400 www.ehinfo.org
[K49 - 48-hour notice]

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310345 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
11:10 - 12:00CITY OF SANTA CLARA
Inspected By

ALEX AUERBACK
Consent ByInspection Type

ROUTINE INSPECTIONFARHAD AMIR-EBRAHIMI
FA0211895 - SANTA CLARA INT'L SWIM CENTER-LAP
N/A
N/A
Placard Color & Score
SANTA CLARA, CA 95051

SANTA CLARA INT'L SWIM CENTER

PARKS SERVICE CENTER
2600 BENTON ST
Mail To:

Pool Violations:

R02 - Approved ENCLOSURE properly installed and maintained in good repair OU Fencing and enclosure.

A. Gaps located in chain link fence.

1. Gaps range in size between 5 inches and 2.5 – 3 inches. 2, Areas of fencing seen to be under landscaping rather than concrete.

3. Climbable vegetation observed along some fence areas.

4. Areas between post and gate may allow passage of a 4-inch sphere.

5. South fencing has a trash can located outside enclosure which may be used for climbing into pool area.

6. Some fencing has a gab between the fence and concrete which may allow the passage of a 4-inch sphere.

7. West area enclosure has a 41-inch climbable post.

8. North area enclosure has a gate latch which is 41 inches and may allow climbing. [CA] The pool shall be enclosed by one or a combination of the following: a fence, portion of a building, wall, or other approved durable enclosure. Doors, openable windows, gates of living units or associated private premises shall not be permitted as part of the pool enclosure. The enclosure, doors and gates shall meet all of the following specifications:

1. The enclosure shall have a minimum effective perpendicular height of 5 feet (1524 mm) as measured from the outside as depicted in Figure 31B-4; and

2. Openings, holes or gaps in the enclosure, doors and/or gates shall not allow the passage of a 4-inch (102 mm) diameter sphere. The enclosure shall be constructed over a hard and permanent material equivalent to concrete; and

3. The enclosure shall be designed and constructed so that it cannot be readily climbed by small children.

Horizontal and diagonal member designs which might serve as a ladder for small children are prohibited.

Horizontal members shall be spaced at least 48 inches (1219 mm) apart. No planters or other structures that can be climbed shall be permitted within 5 feet (1524 mm) of the outside of the pool enclosure or within a 5 foot (1524 mm) arc as depicted in Figure 31B-5. The area 5 feet (1524 mm) outside of the pool enclosure shall be a common area open to the public; and

4. Chain link may be used, provided that the openings are not greater than 1¾ inches (44 mm) measured horizontally.

R05 - Proper size and accessibility of LIFE RING with proper length of ATTACHED ROPE provided OU Life ring and rescue pole are available only on one side of the pool [CA] For public pools that exceed 75 feet in length or 50 feet in width, the pool operator shall provide a rescue pole and a life ring on at least two opposing sides of the public pool at centralized locations.

R12 - POOL SHELL, BOTTOM & SIDES maintained in a safe and sanitary condition OU Plaster is damaged various areas and brown discoloration in the pool [CA] Repair or replaster the pool Some side tiles have fallen inside the pool [CA] Remove fallen tiles and reinstall missing tiles R13 - PERMANENT MARKINGS properly installed and maintained in good repair OU “No Diving” markers required adjacent to depth marking tiles [CA] Provide "No Diving" markers adjacent to depth marking tiles.

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310345 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
11:10 - 12:00CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CENTER-LAP
R21 - HANDHOLDS & POOL DECK maintained in a safe and sanitary condition OU On the West side ladder is lose [CA] Make the ladder secure R31 - Functional FLOWMETER provided OU
REPEAT VIOLATION:

Flowmeter not functioning on recirculation system [CA] Repair or replace flow meters on recirculation system to accurately measure flow rate within 10% of flow
SR15 - All gates and doors are capable of being locked during times when the pool is closed OU Gates are not self-closing and self-latching [CA] Gates and doors opening into the pool enclosure also shall meet the following specifications:

1. Gates and doors shall be equipped with self-closing and self-latching devices. The self-latching device shall keep the gate or door securely
closed. Gates and doors shall open outwardly away from the pool except where otherwise prohibited by law.

Hand activated door or gate opening hardware shall be located at a height no lower than 42 inches (1067 mm) but no higher than 44 inches (1179 mm) above the deck or walkway; and

2. Gates and doors shall be capable of being locked during times when the pool is closed. Exit doors which comply with Chapter 10, Title 24, California Code of Regulations shall be considered as meeting these requirements; and

3. The pool enclosure shall have at least one means of egress without a key for emergency purposes. Unless all gates or doors are so equipped, those gates and/or doors which will allow egress without a key shall have a sign in letters at least 4 inches (102 mm) high stating EMERGENCY EXIT; and

4. The enclosure shall be constructed so that all persons will be required to pass through common pool enclosure gates or doors in order to gain
access to the pool area. All gates and doors exiting the pool area shall open into a public area or a walkway accessible by all patrons of the pool.

SR19 - Deck width is at least 4 feet around pool as measured from coping lip OU

1. Hose runner on deck. This is a tripping hazard [CA] Remove hose runner on deck to reduce risk of trip hazard.

2. Concrete cracked near west side ladder [CA] Repair/replace/service concrete near ladder.

SVRS Observation:

No significant health code violations observed at time of inspection.

Measured Observations
LocationItem Measurement & Comments
Cyanuric acid 0.00 PPM
pH 7.60 pH
Chlorine 2.00 PPM
I conducted a joint inspection with Senior Environmental Health Specialist Aziz Husein. We met with Alex Auerbach, Parks Foreperson, with City of Santa Clara, and other City officials, including Cynthia Bojorquez, Assistant City Manager. According to Alex Auerbach this pool has been self-closed since January 2024.

You are hereby directed to correct all violations regarding the pool enclosure and gates due to safety concerns. Submit plans to this Department by 03/22/24 for approval prior to any modifications to the pool enclosure and gates.

For any structural modification, such as replastering the pool, plans must be submitted for approval to Plan Check section of this Department.

Pool must remain closed until all safety concerns are addressed. Contact the Department of Environmental Health for inspection prior to reopening the pool.

Overall Comments:

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310345 - REC BODY OF WATER 5,000 SQ FT & OVER RC 3 - RH04 Inspection Date
02/28/2024
Inspection Time
11:10 - 12:00CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CENTER-LAP
When required to determine compliance, a single reinspection will be conducted without additional charge. If subsequent reinspections are required, an hourly fee (minimum one hour) at the current rate approved by the Board of Supervisors will be assessed for each and every reinspection until the necessary changes or corrections are made. Unless otherwise noted by the inspector, all violations are to be corrected no later than 3/13/2024.Any major change in menu or any change in ownership must have prior approval by this Department. This may require structural and/or equipment changes or remodeling to accommodate new operations.

This notice is to inform you that as of this date the Environmental Health Permit for the above mentioned pool facility is hereby suspended and all operations therewith are ordered to cease. This action is taken in accordance with Section 65545 of the California Code of Regulations which states “A public pool that is maintained or operated in a manner that creates an unhealthful, unsafe, or unsanitary condition may be closed by the enforcing agent. A public pool shall not be reopened until the unhealthful, unsafe, or unsanitary condition has been rectified and upon specific written approval from the enforcing agent.” You have the right to make a written request for a hearing within 15 days after receipt of this notice to show just cause why the permit suspension is not warranted. Failure to request such a hearing within the 15-day period shall be deemed a waiver of the right to a hearing. After these violations have been corrected, you must call the Department of Environmental Health for a reinspection to reinstate the permit to operate. Phone #: (408)918-3400.

CLOSURE / PERMIT SUSPENSION NOTICE
Legend:
[COS] Corrected on Site
[CA] Corrective Action
[PPM] Part per Million
[SA] Suitable Alternative
[SVRS] Safety Vacuum Release System
Account ID: AR1211895 Permit Exp. Date:

Payment can be made online by visiting www.EHinfo.org.

County of Santa Clara
Department of Environmental Health
Consumer Protection Division
1555 Berger Drive, Suite 300, San Jose, CA 95112-2716
Phone (408) 918-3400 www.ehinfo.org
[K49 - 48-hour notice]

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310344 - REC BODY OF WATER UP TO 4,999 SQ FT RC 3 - RH02 Inspection Date
02/28/2024
Inspection Time
10:30 - 11:10CITY OF SANTA CLARA
Inspected By

ALEX AUERBACK
Consent ByInspection Type

ROUTINE INSPECTIONFARHAD AMIR-EBRAHIMI
FA0211895 - SANTA CLARA INT'L SWIM CTR-TRAINING
N/A
N/A
Placard Color & Score
SANTA CLARA, CA 95051

SANTA CLARA INT'L SWIM CENTER

PARKS SERVICE CENTER
2600 BENTON ST
Mail To:

Pool Violations:

R12 - POOL SHELL, BOTTOM & SIDES maintained in a safe and sanitary condition OU Brown discoloration observed inside pool and parts of plaster are missing [CA] Replaster the pool R13 - PERMANENT MARKINGS properly installed and maintained in good repair OU “No Diving” markers required adjacent to depth marking tiles [CA] Provide "No Diving" markers adjacent to depth marking tiles.

R31 - Functional FLOWMETER provided OU
REPEAT VIOLATION:

Flowmeter not functioning on recirculation system [CA] Repair or replace flow meters on recirculation system to accurately measure flow rate within 10% of flow
SR01 - Pool is enclosed by fence, building, wall, and/or other approved durable enclosure OU Fencing and enclosure.

A. Gaps located in chain link fence.

1. Gaps range in size between 5 inches and 2.5 – 3 inches. 2, Areas of fencing seen to be under landscaping rather than concrete.

3. Climbable vegetation observed along some fence areas.

4. Areas between post and gate may allow passage of a 4-inch sphere.

5. South fencing has a trash can located outside enclosure which may be used for climbing into pool area.

6. Some fencing has a gab between the fence and concrete which may allow the passage of a 4-inch sphere.

7. West area enclosure has a 41-inch climbable post.

8. North area enclosure has a gate latch which is 41 inches and may allow climbing. [CA] The pool shall be enclosed by one or a combination of the following: a fence, portion of a building, wall, or other approved durable enclosure. Doors, openable windows, gates of living units or associated private premises shall not be permitted as part of the pool enclosure. The enclosure, doors and gates shall meet all of the following specifications:

1. The enclosure shall have a minimum effective perpendicular height of 5 feet (1524 mm) as measured from the outside as depicted in Figure 31B-4; and

2. Openings, holes or gaps in the enclosure, doors and/or gates shall not allow the passage of a 4-inch (102 mm) diameter sphere. The enclosure shall be constructed over a hard and permanent material equivalent to concrete; and

3. The enclosure shall be designed and constructed so that it cannot be readily climbed by small children.

Horizontal and diagonal member designs which might serve as a ladder for small children are prohibited.

Horizontal members shall be spaced at least 48 inches (1219 mm) apart. No planters or other structures that can be climbed shall be permitted within 5 feet (1524 mm) of the outside of the pool enclosure or within a 5 foot (1524 mm) arc as depicted in Figure 31B-5. The area 5 feet (1524 mm) outside of the pool enclosure shall be a common area open to the public; and

4. Chain link may be used, provided that the openings are not greater than 1¾ inches (44 mm) measured horizontally.

SR15 - All gates and doors are capable of being locked during times when the pool is closed OU

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310344 - REC BODY OF WATER UP TO 4,999 SQ FT RC 3 - RH02 Inspection Date
02/28/2024
Inspection Time
10:30 - 11:10CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CTR-TRAINING
Gates are not self-closing and self-latching [CA] Gates and doors opening into the pool enclosure also shall meet the following specifications:

1. Gates and doors shall be equipped with self-closing and self-latching devices. The self-latching device shall keep the gate or door securely
closed. Gates and doors shall open outwardly away from the pool except where otherwise prohibited by law.

Hand activated door or gate opening hardware shall be located at a height no lower than 42 inches (1067 mm) but no higher than 44 inches (1179 mm) above the deck or walkway; and

2. Gates and doors shall be capable of being locked during times when the pool is closed. Exit doors which comply with Chapter 10, Title 24, California Code of Regulations shall be considered as meeting these requirements; and

3. The pool enclosure shall have at least one means of egress without a key for emergency purposes. Unless all gates or doors are so equipped, those gates and/or doors which will allow egress without a key shall have a sign in letters at least 4 inches (102 mm) high stating EMERGENCY EXIT; and

4. The enclosure shall be constructed so that all persons will be required to pass through common pool enclosure gates or doors in order to gain
access to the pool area. All gates and doors exiting the pool area shall open into a public area or a walkway accessible by all patrons of the pool.

SR19 - Deck width is at least 4 feet around pool as measured from coping lip OU Pole hole on the deck is a safety hazard [CA] Modify for to make safe ADA chair appears to be non-operable [CA] Repair or replace as needed to have an operable ADA chair SVRS Observation:

No significant health code violations observed at time of inspection.

Measured Observations
LocationItem Measurement & Comments
pH 7.60 pH
Chlorine 2.00 PPM
Cyanuric acid 0.00 PPM
I conducted a joint inspection with Senior Environmental Health Specialist Aziz Husein. We met with Alex Auerbach, Parks Foreperson, with City of Santa Clara, and other City officials, including Cynthia Bojorquez, Assistant City Manager. According to Alex Auerbach this pool has been self-closed since January 2024.

You are hereby directed to correct all violations regarding the pool enclosure and gates due to safety concerns. Submit plans to this Department by 03/22/24 for approval prior to any modifications to the pool enclosure and gates.

For any structural modification, such as replastering the pool, plans must be submitted for approval to Plan Check section of this Department.

Pool must remain closed until all safety concerns are addressed. Contact the Department of Environmental Health for inspection prior to reopening the pool.

Overall Comments:

When required to determine compliance, a single reinspection will be conducted without additional charge. If subsequent reinspections are required, an hourly fee (minimum one hour) at the current rate approved by the Board of Supervisors will be assessed for each and every reinspection until the necessary changes or corrections are made. Unless otherwise noted by the inspector, all violations are to be corrected no later than 3/13/2024.Any major change in menu or any change in ownership must have prior approval by this Department. This may require structural and/or equipment changes or remodeling to accommodate new operations.

This notice is to inform you that as of this date the Environmental Health Permit for the above mentioned pool facility is hereby suspended and all operations therewith are ordered to cease. This action is taken in accordance with Section 65545 of the California Code of Regulations which states “A public pool that is maintained or operated in a manner that creates an unhealthful, unsafe, or unsanitary condition may be closed by the enforcing agent. A public pool shall not be reopened until the unhealthful, unsafe, or unsanitary condition has been rectified and upon specific written approval from the enforcing agent.” You have the right to make a written request for a hearing within 15 days after receipt of this notice to show just cause why the permit suspension is not warranted. Failure to request such a hearing within the 15-day period shall be deemed a waiver of the right to a hearing. After these violations have been corrected, you must call the Department of Environmental Health for a reinspection to reinstate the permit to operate. Phone #: (408)918-3400.

CLOSURE / PERMIT SUSPENSION NOTICE

OFFICIAL INSPECTION REPORT
Owner Name
Site AddressFacility
2625 PATRICIA DR, SANTA CLARA, CA 95050
Program
PR0310344 - REC BODY OF WATER UP TO 4,999 SQ FT RC 3 - RH02 Inspection Date
02/28/2024
Inspection Time
10:30 - 11:10CITY OF SANTA CLARA
FA0211895 - SANTA CLARA INT'L SWIM CTR-TRAINING
Legend:
[COS] Corrected on Site
[CA] Corrective Action
[PPM] Part per Million
[SA] Suitable Alternative
[SVRS] Safety Vacuum Release System
Account ID: AR1211895 Permit Exp. Date:

Payment can be made online by visiting www.EHinfo.org.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-101 Agenda Date: 4/23/2024

REPORT TO COUNCIL

SUBJECT
Public Hearing: Action on the Adoption of the FY 2024/25 Proposed Municipal Fee Schedule

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Many of the City of Santa Clara’s fees, rates, and charges (“Fees”) are contained in a municipal fee schedule, which is adopted by the City Council by resolution. Generally, the fee schedule is updated annually which helps ensure that the Fees comply with applicable law, including the California Constitution as well as provide transparency in the fee structure for the City’s development-related and other municipal fees.

California Constitution Article XIIIC and other applicable laws enable local agencies to set fees without voter approval; provided, among other things, the fees do not exceed the reasonable cost of service. To the extent that a fee has been set based upon a presumption of 100% cost recovery, the City cannot generally waive the fee unless it covers the cost of such waiver out of another permissible funding source such as the General Fund or as otherwise allowed under state law.

California Government Code Section 66016(a) and 66018 states that prior to imposing a new fee or increasing an existing one, a local agency shall hold at least one open and public meeting at which oral or written presentations can be made as part of a regularly scheduled meeting and notice of such hearing must be published. Pursuant to Government Code section 66018, notices for this public hearing were published in the Santa Clara Weekly on April 3 and April 10, 2024. Staff has also notified all interested parties that have requested to be notified regarding proposed fee updates. This item and staff’s recommendations are intended to be considered upon completion of the public hearing. The public hearing provides all interested parties with an opportunity to comment or request clarification regarding any of the Fees.

The FY 2024/25 Proposed Municipal Fee Schedule (“Fee Schedule”) is based on the results of a recently completed comprehensive study of the current costs of providing fee-related services prepared by ClearSource Financial Consulting. The User and Regulatory Fees Study is included as Attachment 1 to this report and Fee Schedule is included as Attachment 2.

A Study Session on the FY 2024/25 Proposed Fee Schedule was held on April 9, 2024. Responses to the City Council and public questions and feedback are provided in Attachment 3.

DISCUSSION
The City’s Municipal Fee Schedule generally contains fees for City services which include, but are City of Santa Clara Printed on 4/19/2024Page 1 of 9
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not limited to:
· Planning Fees, for services such as entitlement review and review for compliance with the zoning code
· Building Fees, for services such as permitting of new construction or modifications to existing structures
· Engineering Fees, for services such as map review, encroachment permitting, and public improvement review
· Fire Fees, for services such as annual inspections and construction review to ensure compliance with the fire code
· Utility Fees, for services such as requests for sewer lateral inspections, and restoration of discontinued service
· Police Fees, for services such as vehicle impound and false alarm response · Recreation Fees, for services such as program participation, and facility rentals · Administrative Fees, for services such as requests for public records Over 1,000 individual fees were reviewed as part of the comprehensive fee study done in preparation of the FY 2024/25 Proposed Fee Schedule. As shown in the table below, the majority of the fees are unchanged or reflect cost of service increases of less than 10%. There are limited fees that are increased above 10%, decreased, restructured, new or deleted.

Proposed Fee Changes Fee Count %
Fees Unchanged 485 39%
Cost of Service Increase <10% 422 34%
Cost of Service Increase >10% 48 4%
Final Year of Phase In <15% 117 9%
Final Year of Phase In >15% 25 2%
Decreased Fees 80 6%
Restructured Fees 26 2%
New Fees 22 2%
Deleted Fees 21 2%
Total Fees 1,246 100%
There are 190 fees that are recommended to increase above 10%. Of that amount, 142 are Fire Department fees that are in the final year of a phase-in approach to achieve full cost recovery, while another 25 are continuing to be phased in. This approach was approved by the City Council as part of the adoption of the FY 2022/23 Municipal Fee Schedule. The remaining 23 Fees are spread out amongst the Planning Division, Electric Utility, Finance, Public Works, and Water and Sewer Utilities Departments.

The proposed Fee Schedule also recommends the restructuring of 26 existing fees. The restructured fees reflect existing fees that have been broken out for clarity or for more specific purposes or where the calculation methodology has been changed. The majority (12) of the restructured fees are in the Parks and Recreation Department, while the remaining can be found under the Housing and Community Services Division, Planning Division, Electric Utility, Fire, Police and Public Works Departments.

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There are 80 Fees that are proposed to decrease, with the majority (61) being in the Building Division, while the remaining are spread out amongst the Planning Division, Fire, Parks and Recreation, and Public Works Departments. The decreases in these fees reflect updated costs for providing services.

The proposed Fee Schedule includes 22 new fees intended to recover the cost for services for which fees are not currently assessed. Also included is the proposed deletion of 21 Fees. The majority of these fees are either no longer applicable or are now being captured through existing fees. The proposed new and deleted Fees are detailed in the tables below:

Fee Description Proposed Fee Explanation
Citywide Fees
1 Credit Card Convenience Fee -
Third Party Varies
A few of the City's third-party vendors are
assessing a fee to use credit cards/other
payment types.
2 Affordable Housing Application
Fee per Below Market Purchase
(BMP) Applicant
$75
Fee to capture costs of initial review for a new
application under the BMP program prior to getting
to the underwriting stage.
3 New Owner BMP Processing
and Transaction Fees for BMP
Program to be Paid by
Developer (per unit)

2.5% of
sales price,
per unit
Fee to recover transaction fees paid to the BMP
administrator for oversight of sales and escrow
process. These transaction fees are charged to
the City by the BMP administrator at the close
of escrow.
4 Resale by BMP Owner for sale
of restricted property. BMP
Processing and Transaction
Fees for BMP Program to be
Paid by Seller and Buyer
50/50 (per sale)

2.5% of
sales price,
per unit
Fee to recover transaction fees paid to the BMP
administrator for oversight of sales and escrow
process. These transaction fees are charged to
the City by the BMP administrator at the close
of escrow.
5 Zoning Clearance -
ABC or DMV Review $295
Formerly a Review Verification fee; in accordance with
updated Zoning Ordinance, the fee is now categorized
as Zoning Clearance.
6 Preparation or Peer Review
of Technical Report
Pass-Through
of Actual Fee
+ Admin Fee
Peer review of a technical report prepared by an
outside consultant hired by the applicant (not hired
by the City) but submitted as a part of the review
of a development project.

Fire Department Fees
7 Ambulance Transport Fee
As Determined
by County of
Santa Clara
Adding to fee schedule to keep consistent with County
of Santa Clara ambulance fee charges.
8 Secondary Fireworks/Pyro
Submittal - No Detailed Plan
Review Required
$566
New fee to cover additional public displays or
pyrotechnic special effects use after an initial submittal.

Example - similar show being conducted over multiple
days.

Community Development - Planning Fees
Community Development - Housing Fees
New Fees Proposed
Fee Description Proposed Fee Explanation
Fire Department Fees
9 Secondary Pyro Submittal -
No Detailed Plan Review
Required
$849
New fee to cover additional pyrotechnic special effects proximal to audience use after an initial submittal.

Example - similar show being conducted over multiple
days.
10 Miscellaneous Haz Mat
Inspections or Haz Mat Plan
Reviews, or Haz Mat Field
Sampling, per hour
$283
per hour
New fee to recover costs associated with specified
activites.
11 Overtime Haz Mat Inspection
(max 3 hrs)
$1,018
(max 3 hrs)
New fee to recover costs associated with specified
activites.
12 Overtime Haz Mat Plan Review
(max 3 hrs)
$1,018
(max 3 hrs)
New fee to recover costs associated with specified
activites.
13 Residential Fire-Building Plan
Review - (R-3/R-3.1 occupancies) $353
New fee to recover costs associated with plan reviews
and construction inspections when deemed necessary
for an individual project.
14 Late filing of CUPA
documents/reports/information,
per occurrence
$500
per
occurrence
New penalty fee for late filing of required documents,
reports, information, in accordance with the California Healthy & Safety Code of Regulations 25404.1.1. and
City of Santa Clara Municipal Code 15.60.070.
15 Field Sample -
Environmental Laboratory
Analysis
Actual Cost New fee to recover direct cost to the City for conducting laboratory anaylsis.
16 Miscellaneous CUPA Inspection, CUPA
Plan Reviews, CUPA
Field Sampling, or CUPA
Investigation, per hour
$283 per hour New fee to recover direct cost to the City for conducting specified activities.

Public Works - Engineering Fees
17 Review of Right of Entry
Agreement onto City Property
$5,815 per
agreement
Rights of Entry permits allow non-City entities to allow them access City-owned property not part of the public
right-of-way.
18 Review of Permit to Enter
Agreement onto City Property
$5,815 per
agreement
Permits to Enter allow non-City entities to allow them
access City-owned property not part of the public
right-of-way.

Public Works - Storm Drain Fees
19 Private Land Drainage Area
(PLDA) Program Inspection Fee $707
Fee to perform follow-up trash load generation
inspections at properties where trash was observed
in the prior year. Inspections are to comply with
mandates from Regional Water Quality Control Board.
20 Storm Drain Medallion Fee $26 Fee to purchase "No Dumping Flows To Bay" medallions to affix to storm drain inlets.
21 Building Demolition
Polychlorinated biphenyls
(PCBs) Inspection Fee
$647
Fee to perform inspections at demolition projects that
report PCB concentrations of 50 ppm or greater to
observe that baseline controls and enhancement
controls are being implemented. Inspections are to
comply with mandates from Regional Water Quality
Control Board.

Water Fees
22 Water Efficiency Review $244
Fee to review land development projects for
compliance with the State's Model Water Efficient
Landscape Ordinance.

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Fee Description Proposed Fee Explanation
Fire Department Fees
9 Secondary Pyro Submittal -
No Detailed Plan Review
Required
$849
New fee to cover additional pyrotechnic special effects proximal to audience use after an initial submittal.

Example - similar show being conducted over multiple
days.
10 Miscellaneous Haz Mat
Inspections or Haz Mat Plan
Reviews, or Haz Mat Field
Sampling, per hour
$283
per hour
New fee to recover costs associated with specified
activites.
11 Overtime Haz Mat Inspection
(max 3 hrs)
$1,018
(max 3 hrs)
New fee to recover costs associated with specified
activites.
12 Overtime Haz Mat Plan Review
(max 3 hrs)
$1,018
(max 3 hrs)
New fee to recover costs associated with specified
activites.
13 Residential Fire-Building Plan
Review - (R-3/R-3.1 occupancies) $353
New fee to recover costs associated with plan reviews
and construction inspections when deemed necessary
for an individual project.
14 Late filing of CUPA
documents/reports/information,
per occurrence
$500
per
occurrence
New penalty fee for late filing of required documents,
reports, information, in accordance with the California Healthy & Safety Code of Regulations 25404.1.1. and
City of Santa Clara Municipal Code 15.60.070.
15 Field Sample -
Environmental Laboratory
Analysis
Actual Cost New fee to recover direct cost to the City for conducting laboratory anaylsis.
16 Miscellaneous CUPA Inspection, CUPA
Plan Reviews, CUPA
Field Sampling, or CUPA
Investigation, per hour
$283 per hour New fee to recover direct cost to the City for conducting specified activities.

Public Works - Engineering Fees
17 Review of Right of Entry
Agreement onto City Property
$5,815 per
agreement
Rights of Entry permits allow non-City entities to allow them access City-owned property not part of the public
right-of-way.
18 Review of Permit to Enter
Agreement onto City Property
$5,815 per
agreement
Permits to Enter allow non-City entities to allow them
access City-owned property not part of the public
right-of-way.

Public Works - Storm Drain Fees
19 Private Land Drainage Area
(PLDA) Program Inspection Fee $707
Fee to perform follow-up trash load generation
inspections at properties where trash was observed
in the prior year. Inspections are to comply with
mandates from Regional Water Quality Control Board.
20 Storm Drain Medallion Fee $26 Fee to purchase "No Dumping Flows To Bay" medallions to affix to storm drain inlets.
21 Building Demolition
Polychlorinated biphenyls
(PCBs) Inspection Fee
$647
Fee to perform inspections at demolition projects that
report PCB concentrations of 50 ppm or greater to
observe that baseline controls and enhancement
controls are being implemented. Inspections are to
comply with mandates from Regional Water Quality
Control Board.

Water Fees
22 Water Efficiency Review $244
Fee to review land development projects for
compliance with the State's Model Water Efficient
Landscape Ordinance.

Fee Description Current Fee Explanation
1 Replacement of Job Card $57 This fee is captured through the existing fee:

Replacement Permit.
2 Multi-Family (MF) Loan
Refinance/Subordination Fee $1,564
This fee is captured through existing fees: Multi-Family Project Refinance Fee and Multi-Family (MF) Loan
Subordination Request Review Fee.
3 Planned Development
Master Community
(PD-MC)
$70,800 Per Updated Zoning Ordinance, PD-MC is no longer a zoning district, so this fee is no longer applicable.
4 ABC Review Verification $590 Per Updated Zoning Ordinance, this review is now categorized as a Zoning Clearance.
5 Load Development $516.58 per kVA,
up to 4,500 kVA
6 Load Development
$1,033.16 per
kVA, >4,500
kVA
7 EV Charging Retrofit -
Existing Building
Actual labor,
materials, and
equipment costs,
including
overhead
This fee will now be captured through the Load
Development fee.
8 Business Tax Certificate -
Fixed Place of Business in
Santa Clara
$45 per
employee
per year, not to
exceed cap of
$350,000
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
9 Business Tax Certificate -
Companies conducting
business in the City without
a fixed place of business
% of Tax
6-64 days: 25%
65-129 days:
50%
130+ days:
100%
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
10 Business Tax Certificate -
Rental units (3+) -
Apartments
$18.35 per unit,
per year
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
11 Business Tax Certificate -
Rental units (3+) -
Hotels/Motels
$15.00 per unit,
per year
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
12 Demolition of Building $1,136 This fee is captured through existing fee: Building Plans. 13 Firefighter Air Replenishment
System $2,656 Department is evaluating the technology, but not exercising this fee currently.

Fees Proposed to be Deleted
Community Development - Building Fees
This fee was replaced with the updated LDF that
became effective in FY 2022/23. Starting FY 2022/23,
the updated LDF was used for new projects and
agreements; while this “Legacy” fee was left on the
schedule as it was referenced in existing agreements
for projects that qualified for it. All agreements and
projects that use this fee have since paid in full and
can now be removed.

Fire Department Fees
Community Development - Housing Fees
Community Development - Planning Fees
Finance Department Fees
Electric Utility Department Fees
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Fee Description Current Fee Explanation
1 Replacement of Job Card $57 This fee is captured through the existing fee:

Replacement Permit.
2 Multi-Family (MF) Loan
Refinance/Subordination Fee $1,564
This fee is captured through existing fees: Multi-Family Project Refinance Fee and Multi-Family (MF) Loan
Subordination Request Review Fee.
3 Planned Development
Master Community
(PD-MC)
$70,800 Per Updated Zoning Ordinance, PD-MC is no longer a zoning district, so this fee is no longer applicable.
4 ABC Review Verification $590 Per Updated Zoning Ordinance, this review is now categorized as a Zoning Clearance.
5 Load Development $516.58 per kVA,
up to 4,500 kVA
6 Load Development
$1,033.16 per
kVA, >4,500
kVA
7 EV Charging Retrofit -
Existing Building
Actual labor,
materials, and
equipment costs,
including
overhead
This fee will now be captured through the Load
Development fee.
8 Business Tax Certificate -
Fixed Place of Business in
Santa Clara
$45 per
employee
per year, not to
exceed cap of
$350,000
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
9 Business Tax Certificate -
Companies conducting
business in the City without
a fixed place of business
% of Tax
6-64 days: 25%
65-129 days:
50%
130+ days:
100%
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
10 Business Tax Certificate -
Rental units (3+) -
Apartments
$18.35 per unit,
per year
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
11 Business Tax Certificate -
Rental units (3+) -
Hotels/Motels
$15.00 per unit,
per year
This is a tax, not a fee. The Business Tax is now posted separately on the City's Finance website.
12 Demolition of Building $1,136 This fee is captured through existing fee: Building Plans. 13 Firefighter Air Replenishment
System $2,656 Department is evaluating the technology, but not exercising this fee currently.

Fees Proposed to be Deleted
Community Development - Building Fees
This fee was replaced with the updated LDF that
became effective in FY 2022/23. Starting FY 2022/23,
the updated LDF was used for new projects and
agreements; while this “Legacy” fee was left on the
schedule as it was referenced in existing agreements
for projects that qualified for it. All agreements and
projects that use this fee have since paid in full and
can now be removed.

Fire Department Fees
Community Development - Housing Fees
Community Development - Planning Fees
Finance Department Fees
Electric Utility Department Fees
Fee Description Current Fee Explanation
14 Mobile Food Preparation
Vehicles
$127
annual
This permit is no longer regulated in the 2022 California Fire Code.
15 Haz Mat - Compressed Gases $256
annual
This fee is captured through the existing Compressed
Gases fee under the Fire Operational Permits section.
16 Overdue fines covering
interlibrary loans
$1.50 per item,
per day
This fee is not required by other lending institutions and its elimination aligns with the Library's current fine-free process for overdue items.
17 Senior Citizens Center
Auditorium & Kitchen
Non-Profit Meeting
(no kitchen)
$20 per meeting This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
18 Senior Citizens Center
Auditorium & Kitchen
Non-Profit Event
$20 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
19 Senior Citizens Center
Auditorium & Kitchen
Resident Event
$200 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
20 Senior Citizens Center
Auditorium & Kitchen
Commercial/Non-Resident
Event
$300 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
21 Special Event Concessions $0 - $100 per
event
This fee will now be captured with the Special Event
Food or Merchandise Vendor fee.

Fire Department Fees
Parks & Recreation Department Fees
Library Department Fees
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Fee Description Current Fee Explanation
14 Mobile Food Preparation
Vehicles
$127
annual
This permit is no longer regulated in the 2022 California Fire Code.
15 Haz Mat - Compressed Gases $256
annual
This fee is captured through the existing Compressed
Gases fee under the Fire Operational Permits section.
16 Overdue fines covering
interlibrary loans
$1.50 per item,
per day
This fee is not required by other lending institutions and its elimination aligns with the Library's current fine-free process for overdue items.
17 Senior Citizens Center
Auditorium & Kitchen
Non-Profit Meeting
(no kitchen)
$20 per meeting This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
18 Senior Citizens Center
Auditorium & Kitchen
Non-Profit Event
$20 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
19 Senior Citizens Center
Auditorium & Kitchen
Resident Event
$200 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
20 Senior Citizens Center
Auditorium & Kitchen
Commercial/Non-Resident
Event
$300 per hour This fee will now be captured under the Recreation Center Auditorium/Senior Center fee category.
21 Special Event Concessions $0 - $100 per
event
This fee will now be captured with the Special Event
Food or Merchandise Vendor fee.

Fire Department Fees
Parks & Recreation Department Fees
Library Department Fees
City Council Referral Regarding the Impact of Cost Recovery Policy on Youth Sports Programs
As part of the adoption of the FY 2022/23 Municipal Fee Schedule, the City Council adopted a cost recovery policy for parks and recreation user fees. In doing so, the intent was to create a common understanding of how policy decisions related to community benefit tiers drive decisions related to how the City establishes user fees. (See Attachment 4 - Parks and Recreation Cost Recovery Policy, pg. 3).

The policy was a result of a comprehensive public outreach process that included:

1. A cost of service analysis

2. Presentations to three City Commissions: Parks and Recreation, Senior Advisory and Youth Commission

3. A community survey with 234 respondents
During the public hearing on the Proposed FY 2023/24 Municipal Fee Schedule, the City Council expressed concerns about the proposed fees for sports leagues. As a result, a referral was made to have staff meet with the sports groups to further discuss the cost recovery policy and fee schedule.

On March 14, 2024, City staff met with the sports groups at a community meeting held at the Reed and Grants Sports Park. The purpose of the meeting was to provide an opportunity for the City’s consultant to review the adopted cost recovery policy, to discuss the Municipal Fee Schedule, and to provide a forum to share lessons learned since the adoption of the policy. It is important to note that the proposed FY 2024/25 Fee Schedule does not include an increase in sport field user fees and this City of Santa Clara Printed on 4/19/2024Page 6 of 9
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the proposed FY 2024/25 Fee Schedule does not include an increase in sport field user fees and this was made clear to the user groups at the beginning of the meeting.

In all, over 30 individuals participated in the meeting which was conducted in a hybrid fashion. The following is a summary of the groups who participated with the number of attendees from each group noted in parentheses:
t p the number of representatives noted eses:

1. Current Parks and Recreation Commission Member (1)

2. Former Parks and Recreation Commission Member (1)

3. Lions (3)

4. PAL (3)

5. SC Pony Baseball (1)

6. SC Residents (5)

7. SC Swim Club (2)

8. SC Youth Soccer League (7)

9. SC Unified School District (3)

10.Westside Little League (3)

11.No affiliation noted (1)
The meeting lasted approximately two hours.

While the original intent of the meeting was to discuss user fees, the meeting pivoted to a more robust discussion around processes related to field use and the need for better communication, coordination, and partnership. The meeting ended with a commitment to hold another meeting to continue the discussion around field use. Staff also made a commitment to conduct future meetings with user groups in the first quarter of the calendar year to discuss whether increases would be proposed the following fiscal year. This would start in January 2025 given that no change was being proposed for FY 2024/25. Such a forum would afford staff the opportunity to share proposed increases and provide the user groups sufficient notice to plan for future increases in the following fiscal year. It should be noted that no request was received from the groups to amend the current fee schedule.

Feedback from the April 9, 2024 Study Session
During the Study Session, the City Council and the public had questions and comments regarding the Proposed Fee Schedule, primarily focused on the Parks and Recreation Cost Recovery Policy, the youth sports fields rental fees, and senior center room and equipment rental fees. There were also questions on various topics such as the use of volunteers to offset costs, the availability of racquet court reservation information, the upfront charge for the Mills Act fee; and the funds raised by the fees.

Responses to these questions are included in Attachment 3.

Changes to the FY 2024/25 Proposed Fee Schedule from Study Session Since the April 9, 2024 Study Session, the following changes have been incorporated into the FY 2024/25 Proposed Municipal Fee Schedule:

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24-101 Agenda Date: 4/23/2024
Community Development Department - Housing and Community Services Division · Addition of “Per Square Foot” language to clarify Development Impact Fees units · Addition of “Per Unit” language for new Below Market Purchase fees Community Development Department - Planning Division
· Adding back the Development Area Plan Related to PD-MC Rezoning Fee, originally proposed to be deleted. This fee is an application fee that includes the review of submitted architectural design and site layouts to implement phases of development in properties zoned PD-MC. The current fee is $38,350 and no change to the fee amount is being recommended.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
It is important to note that while adjusting fees and billing rates will provide a fiscal impact in the form of additional revenue, the revenue is intended to be used to offset the costs of providing existing services that are recoverable from fees. Consequently, while fees may rise annually, typically labor costs (the primary driver of fee-related costs) also rise annually. Recalibration of these fees simply provides an offset of existing expenditures/needs rather than a source of funding for expanded service levels. The anticipated revenue impacts of the proposed changes have been factored into the development of the FY 2024/25 Proposed Budget.

COORDINATION
This report has been coordinated with the City Attorney’s Office and the City departments with fees included in the Municipal Fee Schedule.

PUBLIC CONTACT
On April 3 and April 10, 2024, notices of the public hearing were published in the Santa Clara Weekly in the manner set forth in Government Code Sections 6062a and 66018. Additionally, the City notified all interested parties that had requested to be notified regarding proposed fee updates.

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve Resolution Adopting the “City of Santa Clara 2024/25 Municipal Fee Schedule” with an effective date of July 1, 2024, which (1) sets new Fees; (2) amends existing Fees; (3) retains unchanged Fees for various City departments; and (4) deletes certain fees.

City of Santa Clara Printed on 4/19/2024Page 8 of 9
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24-101 Agenda Date: 4/23/2024
Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. User and Regulatory Fee Study

2. FY 2024/25 Proposed Municipal Fee Schedule

3. Responses to Questions from the April 9, 2024 Study Session

4. Parks and Recreation Cost Recovery Policy

5. Resolution Adopting the FY 2024/25 Municipal Fee Schedule City of Santa Clara Printed on 4/19/2024Page 9 of 9
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User and Regulatory Fees
Cost of Service Analysis
1 City of Santa Clara
Cost of Service Analysis
Fee Type Page
Assistant City Clerk's Office Fees 3
City Manager's Office Fees 9
Community Development Fees 15
Building 16
Planning 28
Housing and Community Services 35
Electric (SVP) Fees 41
Finance - Municipal Services Division Fees 55
Fire Department Fees 64
Community Risk Reduction Fees 65
Training and Resources Fees 101
Parks and Recreation - Field Fees 108
Police Department Fees 117
Publ
ic Works Fees 130
Engineer
ing and Encroachment Permit Fees 131
Streets
, Storm Drain, and Solid Waste Fees 164
Wate
r and Sewer Fees 179
2 Assistant City Clerk's Office Fees
3 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Assistant City Clerk Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Assistant City Clerk 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $89 $184,517 Senior Management Analyst 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $82 $170,830 Deputy City Clerk 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $75 $155,293 Staff Aide I 2.00 2,080 216 1,864 3,728 25% 75% 100% 932 2,796 3,728 $52 $214,822 Office Records Specialist 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $46 $95,347 Total 6.00 11,184 2,796 8,388 11,184 $820,810 Total 25% 75% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
4 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office FY 23/24 Adopted Expenses [a] Program 2311 2312 2313
Fund # Fund Desc Account Desc Council Admin Public Info Political
Reform Subtotal Adjust Total Notes
001 General Fund 87010 - Salary And Wages - Regular $197,157 $376,336 $181,687 $755,180 $0 $755,180 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0
001 General Fund 87020 - Salary And Wages - As Needed $51,020 $0 $0 $51,020 ($51,020) $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $1,071 $0 $0 $1,071 ($1,071) $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($88,896) $0 $0 ($88,896) $88,896 $0 001 General Fund 1 Salary Accounts $160,352 $376,336 $181,687 $718,375 $36,805 $755,180 001 General Fund 87212 - PERS - Misc $67,031 $127,956 $61,774 $256,761 $0 $256,761 001 General Fund 87221 - Medicare $3,048 $5,587 $2,722 $11,357 $0 $11,357 001 General Fund 87222 - Social Security $11,989 $23,195 $11,058 $46,242 $0 $46,242 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0
001 General Fund 87230 - Health Allocation $19,069 $60,743 $22,864 $102,676 $0 $102,676 001 General Fund 87241 - Dental - City Paid $413 $852 $385 $1,650 $0 $1,650 001 General Fund 87242 - Long Term Disability-City Paid $722 $1,251 $570 $2,543 $0 $2,543 001 General Fund 87243 - Vision- City Paid $167 $344 $155 $666 $0 $666 001 General Fund 87250 - Basic Life Insurance $105 $241 $122 $468 $0 $468 001 General Fund 87271 - VEBA $900 $1,860 $840 $3,600 $0 $3,600 001 General Fund 87272 - EAP $71 $149 $68 $288 $0 $288
001 General Fund 87274 - Auto Allowance $1,980 $4,080 $2,340 $8,400 $0 $8,400 001 General Fund 87275 - Mobile Phone Allowance $576 $1,488 $816 $2,880 $0 $2,880 001 General Fund 87390 - OPEB $5,475 $11,315 $5,110 $21,900 $0 $21,900 001 General Fund 2 Benefit Accounts $111,546 $239,061 $108,824 $459,431 $0 $459,431 001 General Fund 87500 - Operating Supplies $0 $1,215 $541 $1,756 $0 $1,756 001 General Fund 87825 - Conference, Travel and Training $4,268 $0 $1,624 $5,892 $0 $5,892 001 General Fund 87865 - Subscription Based IT $0 $190,941 $0 $190,941 $0 $190,941 001 General Fund 87870 - Contractual Serv Not Class $238 $23,712 $0 $23,950 ($23,950) $0 001 General Fund 87930 - City's Membership $2,922 $0 $0 $2,922 ($2,922) $0 001 General Fund 3 Mat/Serv/Sup $7,428 $215,868 $2,165 $225,461 ($26,872) $198,589 001 General Fund 87650 - Technical Services Maintenance $111,486 $0 $0 $111,486 $0 $111,486 001 General Fund 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $111,486 $0 $0 $111,486 $0 $111,486 Subtotal $390,812 $831,265 $292,676 $1,514,753 $9,933 $1,524,686 5 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $1,524,686
Productive Hours 8,388 [b]
Total $182
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $1,214,611 80% $145
Equipment $0 0% $0
Materials / Supplies $310,075 20% $37
Other Costs $0 0% $0
Overhead $0 0% $0
Total $1,524,686 100% $182
6 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $755,180
Benefit Accounts $459,431
Total 0.61
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 75% 1,398
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.49 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant City Clerk $89 $54 $143 1.49 $212 $37 $0 $249 Senior Management Analyst $82 $50 $132 1.49 $197 $37 $0 $234 Deputy City Clerk $75 $45 $120 1.49 $179 $37 $0 $216
Staff Aide I $52 $31 $83 1.49 $124 $37 $0 $161
Office Records Specialist $46 $28 $74 1.49 $110 $37 $0 $147 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 6.00 2,080 12,480 $820,810 $66 $182 2.76 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort.
[c] Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023. 7 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Clerk Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description Labor Time Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
Lobbying Activities
1 Annual Registration Fee 4.25 x $182 = $774 $764 99% $773 100% [a] 2 Prorated Registration Fee 2.00 x $182 = $364 $359 99% $364 100% [b] 3 Amended Registration Fee 1.00 x $182 = $182 $179 98% $182 100% [c] 4 Client Registration Fee 0.75 x $182 = $137 $134 98% $136 100% per client 5 Delinquent Fee $25 $25 per day [d]
[a] Annual registration is due by January 15th of a given year. [b] Persons registering for the first time after June 30th of a given year. [d] Up to a maximum of $500.00.
[c] Lobbyists with a change to registration information shall file an amended registration within fifteen (15) days of such change if he or she has accepted a new client for compensation in excess of five hundred dollars ($500.00).
8 City Manager's Office Fees
9 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - City Manager
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Chief Operating Officer 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $207 $429,894 City Manager 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $201 $418,226 Assistant City Manager 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $180 $373,797 Assistant to the City Manager 0.30 2,080 216 1,864 559 0% 100% 100% - 559 559 $122 $76,009 Public Information Officer 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $117 $243,630 Development Project Manager 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $108 $225,618 Management Analyst / Com. & Outreach 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $86 $179,026 Management Analyst 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $75 $155,293 Executive Assistant to the City Manager 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $74 $152,942 Communications Coordinator 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $63 $130,811 Staff Aide I 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $52 $107,411 Office Specialist III 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $49 $102,274 Total 11.30 21,063 - 21,063 21,063 $2,594,931 Total 0% 100% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[d] Assume use of productive hours only.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. 10 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
FY 23/24 Adopted Expenses [a] Program 1021 1022 1031 1032 1033 Fund # Fund Desc Account Desc Policy
Intergov'
Rel'tns
Day to Day
Ops Strat Planning
Outreach &
Engage Subtotal Adjust Total Notes
001 General Fund 87010 - Salary And Wages - Regular $543,454 $78,267 $651,201 $467,587 $409,561 $2,150,070 $0 $2,150,070 001 General Fund 87020 - Salary And Wages - As Needed $0 $0 $211,353 $0 $0 $211,353 $0 $211,353 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 ($513,000) $0 $0 ($513,000) $513,000 $0 001 General Fund 1 Salary Accounts $543,454 $78,267 $349,554 $467,587 $409,561 $1,848,423 $513,000 $2,361,423 001 General Fund 87212 - PERS - Misc $188,089 $24,868 $236,455 $167,716 $142,621 $759,749 $0 $759,749 001 General Fund 87221 - Medicare $8,148 $1,179 $9,987 $7,069 $6,183 $32,566 $0 $32,566 001 General Fund 87222 - Social Security $19,061 $2,669 $28,646 $17,517 $20,989 $88,882 $0 $88,882 001 General Fund 87230 - Health Allocation $37,943 $5,097 $51,078 $32,879 $46,409 $173,406 $0 $173,406 001 General Fund 87241 - Dental - City Paid $578 $84 $959 $552 $659 $2,832 $0 $2,832 001 General Fund 87242 - Long Term Disability-City Paid $898 $122 $1,545 $827 $909 $4,301 $0 $4,301 001 General Fund 87243 - Vision- City Paid $234 $36 $386 $220 $267 $1,143 $0 $1,143 001 General Fund 87250 - Basic Life Insurance $223 $32 $286 $197 $246 $984 $0 $984 001 General Fund 87271 - VEBA $990 $150 $1,980 $1,080 $1,380 $5,580 $0 $5,580 001 General Fund 87272 - EAP $101 $12 $173 $95 $114 $495 $0 $495 001 General Fund 87274 - Auto Allowance $8,010 $1,194 $8,064 $6,744 $5,748 $29,760 $0 $29,760 001 General Fund 87275 - Mobile Phone Allowance $768 $96 $1,056 $672 $1,536 $4,128 $0 $4,128 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87390 - OPEB $7,663 $1,092 $12,775 $7,305 $8,760 $37,595 $0 $37,595 001 General Fund 2 Benefit Accounts $272,706 $36,631 $353,390 $242,873 $235,821 $1,141,421 $0 $1,141,421 001 General Fund 87500 - Operating Supplies $11,896 $0 $30,870 $0 $0 $42,766 ($42,766) $0 001 General Fund 87600 - Maintenance $0 $0 $233,285 $0 $0 $233,285 ($233,285) $0 001 General Fund 87710 - Adver And Community Promotion $0 $0 $5,824 $0 $212,867 $218,691 ($218,691) $0 001 General Fund 87800 - Miscellaneous Serv & Supplies $0 $0 $330,000 $0 $0 $330,000 ($330,000) $0 001 General Fund 87810 - Utilities Expenses $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $0 $0 $0 $34,789 $0 $34,789 ($34,789) $0 001 General Fund 87865 - Subscription Based IT $0 $0 $0 $0 $27,440 $27,440 ($27,440) $0 001 General Fund 87870 - Contractual Serv Not Class $38,940 $124,085 $456,936 $3,121 $175,436 $798,518 ($798,518) $0 001 General Fund 87930 - City Membership $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87940 - Mandated Program Costs $0 $0 $41,154 $0 $0 $41,154 ($41,154) $0 001 General Fund 3 Mat/Serv/Sup $50,836 $124,085 $1,098,069 $37,910 $415,743 $1,726,643 ($1,726,643) $0 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $35,973 $0 $0 $35,973 ($35,973) $0 001 General Fund 87650 - Technical Services Maintenance $0 $0 $657,744 $0 $0 $657,744 ($657,744) $0 001 General Fund 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $0 $0 $693,717 $0 $0 $693,717 ($693,717) $0 Subtotal $866,996 $238,983 $2,494,730 $748,370 $1,061,125 $5,410,204 ($1,907,360) $3,502,844 11 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $3,502,844
Productive Hours 21,063 [b]
Total $166
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $3,502,844 100% $166
Equipment $0 0% $0
Materials / Supplies $0 0% $0
Other Costs $0 0% $0
Overhead $0 0% $0
Total $3,502,844 100% $166
12 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $2,361,423
Benefit Accounts $1,141,421
Total 0.48
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Chief Operating Officer $207 $100 $307 1.12 $342 $0 $0 $342 City Manager $201 $97 $298 1.12 $333 $0 $0 $333
Assistant City Manager $180 $87 $267 1.12 $297 $0 $0 $297 Assistant to the City Manager $122 $59 $181 1.12 $202 $0 $0 $202 Public Information Officer $117 $57 $174 1.12 $194 $0 $0 $194 Development Project Manager $108 $52 $161 1.12 $180 $0 $0 $180 Management Analyst / Com. & Outreach Mgr $86 $42 $128 1.12 $142 $0 $0 $142 Management Analyst $75 $36 $111 1.12 $124 $0 $0 $124
Executive Assistant to the City Manager $74 $36 $109 1.12 $122 $0 $0 $122 Communications Coordinator $63 $30 $93 1.12 $104 $0 $0 $104 Staff Aide I $52 $25 $77 1.12 $85 $0 $0 $85
Office Specialist III $49 $24 $73 1.12 $81 $0 $0 $81
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 11.30 2,080 23,504 $2,594,931 $110 $166 1.51 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort.
[c] Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023. 13 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Manager Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service $297 $124 Cost Recovery Information
Fee Description
Asst
CM
Mgmt
Analyst Total
Asst
CM
Mgmt
Analyst
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Notes
1 No-Fee Parade Permit (For Santa Clara non-profit
organizations)

1.00 3.00 4.00 $297 $372 $669 no fee 0% no fee 0% [a]
[a] Pursuant to Resolution No. 18-8606, no fee is charged. 14 Community Development Fees
15 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Building
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Assistant Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Asst Dir. of Community Development 0.23 2,080 216 1,864 429 100% 0% 100% 429 - 429 Associate Planner 1.25 2,080 216 1,864 2,330 20% 80% 100% 466 1,864 2,330 Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Combination Inspector 8.00 2,080 216 1,864 14,912 20% 80% 100% 2,982 11,930 14,912 Code Enforcement Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Customer Service Representative 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Director of Community Development 0.23 2,080 216 1,864 429 100% 0% 100% 429 - 429 Ins
pection Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Office Assistant 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Office Specialist II 4.00 2,080 216 1,864 7,456 100% 0% 100% 7,456 - 7,456 Office Specialist III 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Office Specialist IV 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Management Analyst 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Permit Center Supervisor 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Permit Technician 7.00 2,080 216 1,864 13,048 30% 70% 100% 3,914 9,134 13,048 Plan Review Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Plans Examiner 4.00 2,080 216 1,864 7,456 20% 80% 100% 1,491 5,965 7,456 Senior Inspector 6.00 2,080 216 1,864 11,184 20% 80% 100% 2,237 8,947 11,184 Senior Permit Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Senior Plans Examiner 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 Staff Analyst I 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Subtotal - Directly Budgeted FTE 51.71 96,387 43,636 52,751 96,387 C
ontract Svcs [a],[e] $1,426,451 7,588 0% 100% 100% - 7,588 7,588 Total 103,975 43,636 60, 339 103,975
Total 42% 58% 100%
Hrly Rate for Contract Plan Chk Svc Total [f]
Level II $181
Level III $196
Average $188
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities. [e] Total hours calculated as: forecast expenses / average hourly rate for contract plan review services. [f] Amount based on January 2021 contractual service agreement entered into for qualified plan check and inspection services list, adjusted by change in annual CPI from 2021 through 2023. 16 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
FY 23/24 Forecast Expenses [a] Program 5532 5533 5534
Fund # Fund Desc Account Desc
Plan Rvw &
Prmt Field Inspect
Housing
Inspect Subtotal Adjustment Total Notes
155 Building Inspection Fund 87010 - Salary And Wages - Regular $3,921,137 $2,414,707 $20,533 $6,356,377 $0 $6,356,377 155 Building Inspection Fund 87011 - Salary Attrition and VTO $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87020 - Salary And Wages - As Needed $110,872 $0 $0 $110,872 $0 $110,872 155 Building Inspection Fund 87030 - S & W - O.T. Vacation Relief $33,262 $0 $0 $33,262 $0 $33,262 155 Building Inspection Fund 1 Salary Accounts $4,065,271 $2,414,707 $20,533 $6,500,511 $0 $6,500,511 155 Building Inspection Fund 87212 - PERS - Misc $1,333,184 $817,962 $6,821 $2,157,967 $0 $2,157,967 155 Building Inspection Fund 87221 - Medicare $59,588 $36,222 $317 $96,127 $0 $96,127 155 Building Inspection Fund 87222 - Social Security $238,062 $148,356 $994 $387,412 $0 $387,412 155 Building Inspection Fund 87230 - Health Allocation $427,777 $280,711 $1,138 $709,626 $0 $709,626 155 Building Inspection Fund 87241 - Dental - City Paid $8,309 $4,783 $28 $13,120 $0 $13,120 155 Building Inspection Fund 87242 - Long Term Disability-City Paid $15,789 $9,659 $38 $25,486 $0 $25,486 155 Building Inspection Fund 87243 - Vision- City Paid $3,352 $1,933 $12 $5,297 $0 $5,297 155 Building Inspection Fund 87250 - Basic Life Insurance $1,421 $744 $12 $2,177 $0 $2,177 155 Building Inspection Fund 87271 - VEBA $18,126 $10,440 $60 $28,626 $0 $28,626 155 Building Inspection Fund 87272 - EAP $1,450 $836 $4 $2,290 $0 $2,290 155 Building Inspection Fund 87274 - Auto Allowance $9,835 $1,080 $120 $11,035 $0 $11,035 155 Building Inspection Fund 87275 - Mobile Phone Allowance $3,322 $912 $48 $4,282 $0 $4,282 155 Building Inspection Fund 87279 - Misc. Other Benefits $60 $1,971 $0 $2,031 $0 $2,031 155 Building Inspection Fund 87390 - OPEB $110,266 $63,510 $364 $174,140 $0 $174,140 155 Building Inspection Fund 2 Benefit Accounts $2,230,541 $1,379,119 $9,956 $3,619,616 $0 $3,619,616 155 Building Inspection Fund 87500 - Operating Supplies $91,234 $24,398 $0 $115,632 $0 $115,632 155 Building Inspection Fund 87800 - Miscellaneous Serv & Supplies $260,000 $40,000 $0 $300,000 $0 $300,000 155 Building Inspection Fund 87825 - Conference, Travel and Training $21,108 $15,154 $541 $36,803 $0 $36,803 155 Building Inspection Fund 87870 - Contractual Serv Not Class $1,420,498 $5,953 $0 $1,426,451 $0 $1,426,451 155 Building Inspection Fund 3 Mat/Serv/Sup $1,792,840 $85,505 $541 $1,878,886 $0 $1,878,886 155 Building Inspection Fund 87640 - Vehicle Equipment Maintenance $0 $31,039 $0 $31,039 $0 $31,039 155 Building Inspection Fund 87650 - Technical Services Maintenance $551,100 $0 $0 $551,100 $0 $551,100 155 Building Inspection Fund 87660 - Workers Comp Insurance $18,494 $12,217 $98 $30,809 $0 $30,809 155 Building Inspection Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87740 - Vehicle Equipment Amortization $0 $46,587 $0 $46,587 $0 $46,587 155 Building Inspection Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87994 - Services from Other Funds-CAP $489,591 $489,334 $52,119 $1,031,044 ($1,031,044) $0 [b] 155 Building Inspection Fund 5 Interfund Services $1,059,185 $579,177 $52,217 $1,690,579 ($1,031,044) $659,535 155 Building Inspection Fund 89950 - Trs Out - Miscellaneous $7,000 $0 $0 $7,000 $0 $7,000 155 Building Inspection Fund 89952 - Trs Out - General Fund $175,725 $0 $0 $175,725 $0 $175,725 155 Building Inspection Fund 89990 - Intra Trs Out - Miscellaneous $1,737 $0 $0 $1,737 $0 $1,737 155 Building Inspection Fund 9 Other Expenditures $184,462 $0 $0 $184,462 $0 $184,462 Subtotal $9,332,299 $4,458,508 $83,247 $13,874,054 ($1,031,044) $12,843,010 17 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Plan Rvw &
Prmt Field Inspect
Housing
Inspect Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $510,907 $510,907 $49,754 $1,071,567 $0 $1,071,567 [c],[d] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% [c],[d]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $521,125 $521,125 $50,749 $1,042,249 $0 $1,042,249 Total Divisional Costs
Total $13,885,259
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $13,885,259
Direct Hours 60,339 [e]
Total $230
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $11,546,578 83% $191
Equipment $0 0% $0
Materials / Supplies $1,111,970 8% $18
Other Costs $0 0% $0
Overhead $1,226,711 9% $20
Total $13,885,259 100% $230
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Accounted for in separate section of this worksheet. [c] Source: Citywide overhead cost allocation plan. Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] For purposes of this analysis, amounts allocated to Fund 155 are distributed evenly between Program 5532 and 5533. [e] See worksheet labeled: Allocation of Annual Labor Effort - Building. 18 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

MINOR RESIDENTIAL PERMIT FEES
(Permit Issuance Fee is Included in Permit Fee (i.e., no add'l permit issuance fee collected)
1 A/C (with or w/o furnace) - Relocation 1.67 x $230 = $384 $384 100% $384 100% 2 A/C (with or w/o Furnace) - Same Location 1.00 x $230 = $230 $230 100% $230 100% [a] 3 Furnace Replacement - Relocation 1.67 x $230 = $384 $384 100% $384 100% 4 Furnace Replacement - Same Location 1.00 x $230 = $230 $230 100% $230 100% 5 New Tankless Water Heater (for like for like water heater permit fees, see Section 3-C Plumbing Permit fees)

1.35 x $230 = $309 $309 100% $309 100%
6 Water Heater - Relocate Existing (for like for like water heater permit fees, see Section 3-C Plumbing Permit fees)

1.35 x $230 = $309 $309 100% $309 100%

ALL OTHER PERMIT FEES
7 Permit Issuance 0.42 x $230 = $96 $95 99% $95 99% $0
8 Technology Fee 3.37% percent of Bldg,
MPE, Plan Check
& Sign Fee

3.37% percent of Bldg,
MPE, Plan Check
& Other Fees As
Identified in Tech
Fee Column
$0
9 General Plan / Advanced Planning Surcharge 12.39% percent of Bldg Permit & Plan
Check Fee

12.39% percent of Bldg
Permit & Plan
Check Fee
$0
10 Building Conformance Fee Valuation x
$0.00032
Valuation x
$0.00032
3-B ELECTRICAL PERMIT FEES
11 Minimum Permit Fee 1.00 x $230 = $230 $230 100% $230 100% $0 [b]

SYSTEM FEE SCHEDULE
11 New Buildings or Alterations
a) Commercial Buildings 0.0014 x $230 = $0.32 $0.32 per sq ft 99% $0.32 per SF 99% $0.00 b) Residential Buildings 0.0010 x $230 = $0.23 $0.23 per sq ft 100% $0.23 per SF 100% $0.00 c) New garages, carports and accessory buildings 0.0004 x $230 = $0.09 $0.09 per sq ft 98% $0.09 per SF 98% $0.00 12 Private Swimming Pools 1.50 x $230 = $345 $345 100% $345 100% $0 13 Outdoor Events
a) For electric generators and electrically driven rides 1.50 x $230 = $345 $345 100% $345 100% $0 b) For mechanically driven rides and walk-through attractions or displays having electric lighting

1.50 x $230 = $345 $345 100% $345 100% $0
c) For a system of area and booth lighting 1.50 x $230 = $345 $345 100% $345 100% $0 14 Temporary Power Service
a) For a temporary service power pole or pedestal-mounted receptacle outlets and appurtenances

1.50 x $230 = $345 $345 100% $345 100% $0
b) For a temporary distribution system and temp lighting and receptacle outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc.

1.50 x $230 = $345 $345 100% $345 100% $0
19 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

UNIT FEE SCHEDULE
15 Receptacle, Switch and Lighting Outlets
a) First 20 0.02 x $230 = $4 $3.84 each 100% $3.84 100% $0 b) Additional fixtures 0.01 x $230 = $3 $2.88 each 100% $2.88 100% $0 16 Lighting Fixtures
a) First 20 fixtures 0.02 x $230 = $4 $3.84 each 100% $3.84 100% $0 b) Additional fixtures 0.01 x $230 = $3 $2.88 each 100% $2.88 100% $0 c) For pole or platform-mounted lighting fixtures 0.03 x $230 = $8 $7.00 each 91% $7.00 91% $0 d) For theatrical-type lighting fixtures or assemblies 0.03 x $230 = $8 $7.00 each 91% $7.00 91% $0 17 Residential Appliances
a) For fixed residential appliances or receptacle outlets 0.10 x $230 = $23 $23 each 100% $23 100% $0 18 Power Apparatus
a) Up to and including 1 0.17 x $230 = $38 $38 each 99% $38 99% $0 b) Over 1 and not over 10 0.25 x $230 = $58 $57 each 99% $57 99% $0 c) Over 10 and not over 50 0.42 x $230 = $96 $95 each 99% $95 99% $0 d) Over 50 and not over 100 0.50 x $230 = $115 $115 each 100% $115 100% $0 e) Over 100 0.67 x $230 = $153 $153 each 100% $153 100% $0 19 Busways
a) For trolley and plug-in-type busways 0.42 x $230 = $96 $95 each 100 ft 99% $95 99% $0 20 Signs, Outline Lighting and Marquees
a) Signs, Outline Lighting and Marquees For signs, outline lighting systems or marquees supplies from one branch circuit

0.42 x $230 = $96 $95 99% $95 99% $0
b) For additional branch circuits with For additional branch circuits with marquee

0.33 x $230 = $77 $76 99% $76 99% $0
21 Services
a) For services of 600 volts or less and not over 200 amperes in rating, 0.67 x $230 = $153 $153 each 100% $153 100% $0 b) For services of 600 volts or less and over 200 amperes to 1,000

1.17 x $230 = $268 $268 each 100% $268 100% $0
c) For services over 600 volts or over 1,000 amperes in rating 1.75 x $230 = $403 $402 each 100% $402 100% $0 22 Miscellaneous Apparatus, Conduits, and Conductors
a) For electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth

0.42 x $230 = $96 $95 99% $95 99% $0
3-C MECHANICAL PERMIT

NEW BUILDINGS
23 New Commercial buildings 0.0012 x $230 = $0.28 $0.27 per sq ft 98% $0.27 per SF 98% $0.00 24 New Residential buildings 0.0004 x $230 = $0.09 $0.09 per sq ft 98% $0.09 per SF 98% $0.00 20 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

UNIT FEE SCHEDULE
25 Furnaces
a) For installation or relocation of forced-air or gravity-type furnace, up to and including 100,000 Btu/h

1.25 x $230 = $288 $287 100% $287 100% $0
b) For installation or relocation or forced-air or gravity-type furnace, over

1.25 x $230 = $288 $287 100% $287 100% $0
c) For installation or relocation of each floor furnace 1.25 x $230 = $288 $287 100% $287 100% $0 d) For installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit

1.25 x $230 = $288 $287 100% $287 100% $0
26 Appliance Vents
a) For the installation, relocation or replacement of each appliance vent not included in an appliance permit

2.00 x $230 = $460 $460 100% $460 100% $0
27 Repairs or Additions
a) For the repair or, alteration of, or additional to each 2.00 x $230 = $460 $460 100% $460 100% $0 28 Boilers, Compressors and Absorption Systems
a) Up to and including 3 horsepower or up to and including 100,000 1.75 x $230 = $403 $402 100% $402 100% $0 b) Over 3 horsepower to and including 15 horsepower or Over 100,000 Btu/h to and including 500,000 Btu/h

2.00 x $230 = $460 $460 100% $460 100% $0
c) Over 15 to and including 30 horsepower or Over 500,000 to and

2.17 x $230 = $498 $498 100% $498 100% $0
d) Over 30 to and including 50 horsepower or Over 1,000,000 to and including 1,750,000 Btu/h

2.42 x $230 = $556 $556 100% $556 100% $0
e) Over 50 horsepower or Over 1,750,000 Btu/h 2.67 x $230 = $613 $613 100% $613 100% $0 29 Air Handlers
a) Each unit up to and including 10,000 cubic feet per minute 1.33 x $230 = $307 $306 100% $306 100% $0 b) Each unit Over 10,000 cfm 2.00 x $230 = $460 $460 100% $460 100% $0 30 Evaporative Coolers
a) For each evaporative cooler other than portable type 2.00 x $230 = $460 $460 100% $460 100% $0 31 Ventilation and Exhaust
a) For each ventilation fan connected to a single duct 0.42 x $230 = $96 $95 99% $95 99% $0 b) For each ventilation system which is not a portion of any heating or air- conditioning system authorized by a permit

0.75 x $230 = $173 $172 100% $172 100% $0
c) For the installation of each hood which is served by mechanical exhaust

2.00 x $230 = $460 $460 100% $460 100% $0
32 Incinerators
a) For the installation or relocation of each domestic-type incinerator 1.00 x $230 = $230 $230 100% $230 100% $0 b) For the installation or relocation of each commercial or industrial-type incinerator

2.00 x $230 = $460 $460 100% $460 100% $0
33 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories

2.00 x $230 = $460 $460 100% $460 100% $0
21 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
3-C PLUMBING PERMIT FEES

NEW BUILDINGS
34 New Commercial buildings, per sq. ft. 0.0009 x $230 = $0.21 $0.21 101% $0.21 per SF 101% $0.00 35 New Residential buildings, per sq. ft. 0.0004 x $230 = $0.09 $0.09 98% $0.09 per SF 98% $0.00

UNIT FEE SCHEDULE
36 Fixtures and Vents
a) For each plumbing fixture or trap or set of fixtures on one trap 1.00 x $230 = $230 $230 100% $230 100% $0 b) For repair or alteration of drainage or vent piping, each fixture 1.00 x $230 = $230 $230 each fixture 100% $230 100% $0 37 Sewers, Disposal Systems and Interceptors
a) For each building sewer and each trailer park sewer 1.00 x $230 = $230 $230 100% $230 100% $0 b) For each cesspool 0.42 x $230 = $96 $95 99% $95 99% $0 c) For each private sewage disposal system 0.42 x $230 = $96 $95 99% $95 99% $0 d) For each industrial waste pretreatment interceptor 1.00 x $230 = $230 $230 100% $230 100% $0 e) Rainwater systems 0.25 x $230 = $58 $57 per drain 99% $57 99% $0 38 Water Piping and Water Heaters
a) For installation, alteration, or repair of water piping and/or water-

1.00 x $230 = $230 $230 100% $230 100% $0
b) For each water heater including vent 1.00 x $230 = $230 $230 100% $230 100% $0 39 Water Softener 1.00 x $230 = $230 $230 100% $230 100% $0 40 Water Heater - Same Location (like for like) 1.00 x $230 = $230 $230 100% $230 100% $0 41 Gas Piping Systems
a) For each gas piping system of one to five outlets 0.67 x $230 = $153 $153 100% $153 100% $0 b) For each additional outlet over five 0.03 x $230 = $6 $5.70 99% $5.70 99% $0 42 Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices a) For each lawn sprinkler system on any one meter 1.00 x $230 = $230 $230 100% $230 100% $0 b) For atmospheric-type vacuum breakers or backflow protection i) 1 to 5 devices 0.42 x $230 = $96 $95 99% $95 99% $0
ii) Over 5 devices, each 0.08 x $230 = $19 $18 94% $18 94% $0 c) For each backflow protective device other than atmospheric-type i) 2 in and smaller 1.00 x $230 = $230 $230 100% $230 100% $0 ii) Over 2 inches 1.00 x $230 = $230 $230 100% $230 100% $0 43 Swimming Pools
a) Public pool 3.00 x $230 = $690 $690 100% $690 100% $0 b) Public spa 2.50 x $230 = $575 $575 100% $575 100% $0 c) Private pool 2.50 x $230 = $575 $575 100% $575 100% $0 d) private spa 2.00 x $230 = $460 $460 100% $460 100% $0 44 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories equipment regulated by the Plumbing Code but not classified in other appliance categories

1.00 x $230 = $230 $230 100% $230 100% $0
22 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
3-G GRADING
45 PLAN REVIEW FEES
a) 50 cubic yards or less n/a n/a No Fee No Fee n/a
b) 51 to 100 cubic yards 1.50 x $230 = $345 $345.21 100% $345.21 100% $0 c) 101 to 1,000 cubic yards 4.00 x $230 = $920 $920.56 100% $920.56 100% $0 d) 1,001 to 10,000 cubic yards 6.00 x $230 = $1,380 $1,380.85 100% $1,380.85 100% $0 e) 10,001 to 100,000 cubic yards - base 10.00 x $230 = $2,300 $2,301.42 100% $2,301.42 100% $0 i) Each additional 10,000 cubic yards 0.44 x $230 = $102 $102.28 100% $102.28 100% $0 f) 100,001 to 200,000 cubic yards - base 14.00 x $230 = $3,220 $3,221.98 100% $3,221.98 100% $0 i) Each additional 10,000 cubic yards 1.00 x $230 = $230 $230.14 100% $230.14 100% $0 g) 200,001 cubic yards or more - base 24.00 x $230 = $5,520 $5,523.40 100% $5,523.40 100% $0 i) Each additional 10,000 cubic yards 0.50 x $230 = $115 $115.07 100% $115.07 100% $0 3-H GRADING
46 PERMIT FEES
a) 100 cubic yards or less 2.00 x $230 = $460 $460.28 100% $460.28 100% $0 b) 101 to 1,000 cubic yards - base 2.00 x $230 = $460 $460.28 100% $460.28 100% $0 i) Each additional 100 cubic yards 0.33 x $230 = $77 $76.36 100% $76.36 100% $0 c) 1,001 to 10,000 cubic yards - base 5.00 x $230 = $1,150 $1,150.71 100% $1,150.71 100% $0 i) Each additional 1,000 cubic yards 0.22 x $230 = $51 $51.25 100% $51.25 100% $0 d) 10,001 to 100,000 cubic yards - base 7.00 x $230 = $1,610 $1,610.99 100% $1,610.99 100% $0 i) Each additional 10,000 cubic yards 0.89 x $230 = $204 $204.57 100% $204.57 100% $0 e) 100,001 cubic yards or more - base 15.00 x $230 = $3,450 $3,452.13 100% $3,452.13 100% $0 i) Each additional 10,000 cubic yards 0.44 x $230 = $102 $102.28 100% $102.28 100% $0 3-I OTHER INSPECTIONS AND FEES
47 Minimum Permit Fee per Trade 1.00 x $230 $230 $230 100% $230 100% $0 [b] 48 Inspections outside of normal business hours (per hour) (Min of 2 hours) 1.00 x $299 $299 $298 100% $298 100% $0 49 Re-inspection fees assessed under provisions of Section 305.8 (per hour) 1.00 x $230 $230 $230 100% $230 100% $0 50 Inspections or plan review for which no fee is specifically indicated (per hour)

1.00 x $230 $230 $230 100% $230 100% $0
51 Additional plan review required by changes, additions or revisions to approved plans (per hour)

1.00 x $230 $230 $230 100% $230 100% $0
52 For use of outside consultants for plan checking and inspections No Fee No Fee 53 Plan Review outside of normal business hours (per hour) (Min of 2 hours) 1.00 x $299 $299 $298 100% $298 100% $0 54 Phased Plan Check (for each phase) 25% of original
plan review fee
100% 25% of original
plan review fee
100% $0
55 Master Plan Fee 25% of plan
check fee
100% 25% of plan
check fee
100% $0
56 Alternate Materials & Methods Review (per hour) (Minimum 3 hours) 1.00 x $230 $230 $230 $230 100% $0 23 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
57 Temporary Certificate of Occupancy 5.00 x $230 $1,150 $1,150 100% $1,150 100% $0 58 Permit to Final (per trade)
(minimum of 1-hour per trade)

1.00 x $230 $230 $230 100% $230 100% $0
59 Replacement of Job Card 0.25 x $230 $58 $57 99% $57 99% $0 59 Application Extension 0.42 x $230 $96 $95 99% $95 99% $0 60 Permit Extension 0.42 x $230 $96 $95 99% $95 99% $0
61 Replacement Permit 0.42 x $230 $96 $96 100% $95 99% ($1) 62 Addressing (per hour - two hour minimum) 1.00 x $230 $230 $230 100% $230 100% $0 63 Plan Duplication of lost plan set (up to 20 pages) 0.42 x $230 $96 $95 99% $95 99% $0 64 Review and stamp transfer of lost plan set 0.42 x $230 $96 $95 99% $95 99% $0 65 Photovoltaic - Residential
a) 15KW or less $450 $450 $0
b) Per KW above 15 $15 $15 $0
66 Photovoltaic - Commercial
a) 50KW or less $1,000 $1,000 $0
b) Between 50KW and 250 KW (base) $1,000 $1,000 $0
i) Between 50KW and 250 KW (per KW) $7 $7 $0
c) Greater than 250 KW (base) $2,400 $2,400 $0
i) Greater than 250 KW (per KW) $5 $5 $0
67 Photovoltaic - Solar Thermal
a) 10kwth or less $450 $450 $0
b) Greater than 10kwth (Base) $450 $450 $0
i) Per kwth above 10kwth $15 $15 $0
68 Bathroom Remodel (like for like) 1.00 x $230 = $230 $230 100% $230 100% $0 69 Foundation Repair / Seismic Upgrade 1.50 x $230 = $345 $345 100% $345 100% $0 70 Pool Demo 1.00 x $230 = $230 $230 100% $230 100% $0
71 Residential Reroof 2.92 x $230 = $672 $671 100% $671 100% $0 24 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

SINGLE-FAMILY / DUPLEX / ADDITIONAL DWELLING UNIT

RESIDENTIAL SCALED PERMIT FEE

PLAN CHECK
72 Project Size
a) 1 to 250 sq. ft. 3.00 x $230 $690 $690.43 100% $690.43 100% $0 b) 251 to 1,000 sq. ft.
i) First 250 sq. ft. 3.00 x $230 $690 $690.43 100% $690.43 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 1.20 x $230 $276 $276.17 100% $276.17 100% $0 c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft. 12.00 x $230 $2,760 $2,761.70 100% $2,761.70 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.60 x $230 $138 $138.09 100% $138.09 100% $0 d) 3,001 to +
i) First 3,000 sq. ft. 24.00 x $230 $5,520 $5,523.41 100% $5,523.41 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.30 x $230 $69 $69.04 100% $69.04 100% $0

INSPECTION
73 Project Size
a) 1 to 250 sq. ft. 3.33 x $230 $766 $766.37 100% $766.37 100% $0 b) 251 to 1,000 sq. ft.
i) First 250 sq. ft. 3.33 x $230 $766 $766.37 100% $766.37 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 1.02 x $230 $235 $235.36 100% $235.36 100% $0 c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft. 11.00 x $230 $2,530 $2,531.56 100% $2,531.56 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.87 x $230 $199 $199.42 100% $199.42 100% $0 d) 3,001 to +
i) First 3,000 sq. ft. 28.33 x $230 $6,516 $6,519.92 100% $6,519.92 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.43 x $230 $100 $99.71 100% $99.71 100% $0 25 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

COMMERCIAL / MULTI-FAMILY /

INDUSTRIAL SCALED PERMIT FEE
74 PLAN CHECK
Project Valuation
a) $1 to $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 b) $1,001 to $10,000
i) First $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 ii) Each additional $1,000 or fraction thereof 0.08 x $230 $19 $19.18 100% $19.18 100% $0 c) $10,001 to $75,000
i) First $10,000 1.25 x $230 $288 $287.68 100% $287.68 100% $0 ii) Each additional $1,000 or fraction thereof 0.07 x $230 $17 $16.82 100% $16.82 100% $0 d) $75,001 to $150,000
i) First $75,000 6.00 x $230 $1,380 $1,380.85 100% $1,380.85 100% $0 ii) Each additional $1,000 or fraction thereof 0.09 x $230 $21 $21.48 100% $21.48 100% $0 e) $150,001 to $750,000
i) First $150,000 13.00 x $230 $2,990 $2,991.85 100% $2,991.85 100% $0 ii) Each additional $1,000 or fraction thereof 0.03 x $230 $7 $7.48 100% $7.48 100% $0 f) $750,001 to $3,000,000
i) First $750,000 32.50 x $230 $7,475 $7,479.62 100% $7,479.62 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $5 $5.27 100% $5.27 100% $0 g) $3,000,001 to $10,000,000
i) First $3,000,000 84.00 x $230 $19,320 $19,331.93 100% $19,331.93 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $3 $3.09 100% $3.09 100% $0 h) $10,000,001 to +
i) First $10,000,000 178.00 x $230 $40,940 $40,965.28 100% $40,965.28 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $2 $1.55 100% $1.55 100% $0 26 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
75 INSPECTION PERMIT
Project Valuation
a) $1 to $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 b) $1,001 to $10,000
i) First $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 ii) Each additional $1,000 or fraction thereof 0.17 x $230 $38 $38.27 100% $38.27 100% $0 c) $10,001 to $75,000
i) First $10,000 2.00 x $230 $459 $459.48 100% $459.48 100% $0 ii) Each additional $1,000 or fraction thereof 0.09 x $230 $21 $21.26 100% $21.26 100% $0 d) $75,001 to $150,000
i) First $75,000 8.00 x $230 $1,840 $1,841.14 100% $1,841.14 100% $0 ii) Each additional $1,000 or fraction thereof 0.11 x $230 $25 $24.55 100% $24.55 100% $0 e) $150,001 to $750,000
i) First $150,000 16.00 x $230 $3,680 $3,682.27 100% $3,682.27 100% $0 ii) Each additional $1,000 or fraction thereof 0.04 x $230 $9 $9.21 100% $9.21 100% $0 f) $750,001 to $3,000,000
i) First $750,000 40.00 x $230 $9,200 $9,205.68 100% $9,205.68 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $4 $4.09 100% $4.09 100% $0 g) $3,000,001 to $10,000,000
i) First $3,000,000 80.00 x $230 $18,400 $18,411.36 100% $18,411.36 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $4 $3.81 100% $3.81 100% $0 h) $10,000,001 to +
i) First $10,000,000 196.00 x $230 $45,080 $45,107.83 100% $45,107.83 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $2 $1.91 100% $1.91 100% $0 76 Fee for Work Commencing Before Permit Issuance - In Addition to Regularly Applicable Base Fees
Equal to Permit
Fee
Equal to Permit
Fee
$0
[a] Incorrect fee published in FY 23/24 for A/C (with or w/o Furnace) - Same Location. Published fee was $154, but should have been $230. [b] Moving minimum permit fee from Section 3-B to Section 3-1. Fee will be minimum fee per trade. 27 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Planning
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Associate Planner 3.75 2,080 216 1,864 6,990 20% 80% 100% 1,398 5,592 6,990 Asst Dir. of Community Development 0.77 2,080 216 1,864 1,435 85% 15% 100% 1,220 215 1,435 Code Enforcement Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Code Enforcement Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Development Review Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Director of Community Development 0.77 2,080 216 1,864 1,435 100% 0% 100% 1,435 - 1,435 Office Specialist II 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Planning Manager 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 P
rincipal Planner 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Senior Planner 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Staff Aide II 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 Staff Analyst I 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Subtotal - Directly Budgeted FTE 18.29 34,093 15,051 19,042 34,093 Total 44% 56% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave.
[d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities. [b] Based on 40 hour week * 52 weeks per year.
28 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
FY 23/24 Forecast Expenses [a] Program 5522 5523 5524 5525 Fund # Fund Desc Account Desc Dev Review
Advanced
Planning
Historical
Preservation
Code
Enforcement Subtotal Adjustment Total Notes
001 General Fund 87010 - Salary And Wages - Regular $950,096 $775,628 $325,574 $518,638 $2,569,936 $0 $2,569,936 001 General Fund 87011 - Salary Attrition and VTO ($29,571) ($23,266) ($9,767) ($15,559) ($78,163) $0 ($78,163) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 001 General Fund 87020 - Salary And Wages - As Needed $62,824 $0 $0 $0 $62,824 $0 $62,824 001 General Fund 87030 - S & W - O.T. Vacation Relief $15,522 $8,870 $8,870 $5,543 $38,805 $0 $38,805 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($33,075) $0 $0 $0 ($33,075) $33,075 $0 001 General Fund 1 Salary Accounts $965,796 $761,232 $324,677 $508,622 $2,560,327 $33,075 $2,593,402 001 General Fund 87212 - PERS - Misc $322,720 $263,682 $110,694 $176,338 $873,434 $0 $873,434 001 General Fund 87221 - Medicare $14,411 $12,120 $5,040 $7,895 $39,466 $0 $39,466 001 General Fund 87222 - Social Security $52,889 $46,867 $19,570 $31,873 $151,199 $0 $151,199 001 General Fund 87230 - Health Allocation $100,319 $67,205 $26,144 $78,294 $271,962 $0 $271,962 001 General Fund 87241 - Dental - City Paid $1,786 $1,423 $651 $1,170 $5,030 $0 $5,030 001 General Fund 87242 - Long Term Disability-City Paid $3,474 $2,474 $1,140 $2,267 $9,355 $0 $9,355 001 General Fund 87243 - Vision- City Paid $722 $573 $262 $472 $2,029 $0 $2,029 001 General Fund 87250 - Basic Life Insurance $385 $388 $148 $202 $1,123 $0 $1,123 001 General Fund 87271 - VEBA $3,900 $3,102 $1,416 $2,556 $10,974 $0 $10,974 001 General Fund 87272 - EAP $307 $250 $114 $207 $878 $0 $878 001 General Fund 87274 - Auto Allowance $4,969 $6,038 $1,939 $1,459 $14,405 $0 $14,405 001 General Fund 87275 - Mobile Phone Allowance $1,726 $2,324 $730 $538 $5,318 $0 $5,318 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $240 $240 $0 $240 001 General Fund 87390 - OPEB $23,726 $18,871 $8,614 $15,549 $66,760 $0 $66,760 001 General Fund 2 Benefit Accounts $531,334 $425,317 $176,462 $319,060 $1,452,173 $0 $1,452,173 001 General Fund 87500 - Operating Supplies $50,883 $3,568 $2,420 $1,732 $58,603 $0 $58,603 001 General Fund 87810 - Utilities Expenses $702 $702 $0 $702 001 General Fund 87825 - Conference, Travel and Training $27,803 $10,047 $1,730 $39,580 $0 $39,580 001 General Fund 87870 - Contractual Serv Not Class $90,059 $528 $90,587 $0 $90,587 001 General Fund 87900 - Rent Expense $1,705 $1,705 $0 $1,705 001 General Fund 3 Mat/Serv/Sup $170,450 $3,568 $13,697 $3,462 $191,177 $0 $191,177 001 General Fund 87640 - Vehicle Equipment Maintenance $3,745 $3,745 $0 $3,745 001 General Fund 87650 - Technical Services Maintenance $176,703 $45,919 $16,240 $44,722 $283,584 $0 $283,584 001 General Fund 87660 - Workers Comp Insurance $4,693 $3,692 $1,550 $2,469 $12,404 $0 $12,404 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $5,865 $5,865 $0 $5,865 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $191,006 $49,611 $17,790 $47,191 $305,598 $0 $305,598 Subtotal $1,858,586 $1,239,728 $532,626 $878,335 $4,509,275 $33,075 $4,542,350 29 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Dev
Review
Advanced
Planning
Historical
Preservation
Code
Enforcement Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $841,268 $100,010 $39,220 $75,762 $1,056,260 $0 $1,056,260 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $858,094 $102,010 $40,005 $77,277 $1,077,385 $0 $1,077,385 Total Divisional Costs
Total $2,716,680 $1,341,738 $572,631 $955,612 $5,586,660 $33,075 $5,619,735 Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $5,619,735
Direct Hours 19,042 [e]
Total $295
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $4,045,575 72% $212
Equipment $0 0% $0
Materials / Supplies $496,775 9% $26
Other Costs $0 0% $0
Overhead $1,077,385 19% $57
Total $5,619,735 100% $295
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to Building. See Building hourly rate calculation worksheet. [e] See worksheet labeled: Allocation of Annual Labor Effort - Planning. 30 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
Rezoning
1 Rezone single lot to R1 40.00 x $295 = $11,800 $9,158 78% $9,158 78% per application 0% $0 2 Non Planned Development (PD) 75.00 x $295 = $22,125 $20,792 94% $20,792 94% 0% $0 3 Planned Development (PD) 200.00 x $295 = $59,000 $59,000 100% $59,000 100% 0% $0 4 Planned Development Master Community (PD-MC) $70,800
4 Development Area Plan Related to a PD-MC Rezoning 130.00 x $295 = $38,350 $38,350 100% $38,350 100% 0% $0 Zoning Clearance
5 Zoning Clearance for Home Occupancy 1.00 x $295 = $295 $295 n/a $295 100% 0% $0 6 Zoning Clearance for Live Entertainment and Outdoor Dining (up to 24 seats)

1.00 x $295 = $295 $295 n/a $295 100% 0% $0
7 Zoning Clearance - Single-Family 1.00 x $295 = $295 $295 n/a $295 100% 0% $0 8 Zoning Clearance - ABC or DMV Review 1.00 x $295 = $295 $295 100% n/a - new n/a - new 9 Zoning Clearance - Other Non-Single Family 2.00 x $295 = $590 $1,180 n/a $590 100% -50% ($590) 10 Zoning Code Text Amendment 90.00 x $295 = $26,550 $26,550 100% $26,550 100% per application 0% $0 11 Variance - Single Family 60.00 x $295 = $17,700 $3,500 20% $3,500 20% per application 0% $0 12 Variance - All Others 60.00 x $295 = $17,700 $10,405 59% $10,405 59% per application 0% $0 Minor Modifications
13 Single Family 2.00 x $295 = $590 $590 100% $590 100% 0% $0 14 All Others 5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0 15 Off-Site Parking Permit (Citywide) 5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0 16 Off-Site Parking Permit (Events North of 101) 5.00 x $295 = $1,475 $1,475 100% $1,475 100% per permit / per year 0% $0 17 Off-Site Parking Facilities (Events North of 101) $6.44 $6.71 per space / per event 4% $0.27 Use Permits
18 Use Permit - Standard 80.00 x $295 = $23,600 $14,554 62% $14,554 62% per application 0% $0 19 Use Permit - Minor 40.00 x $295 = $11,800 $6,288 53% $6,288 53% per application 0% $0 20 Temporary Use Permit - Planning Commission Referral
Special Permit - Council Approval

10.00 x $295 = $2,950 $2,950 100% $2,950 100% per application 0% $0 21 Temporary Use Permit - Administrative Approval (Non Profit) Special Permit - Non Profit

10.00 x $295 = $2,950 $278 9% $278 9% 0% $0
22 Temporary Use Permit - Administrative Approval
Special Permit - Admin. Approval

5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0
Maps
23 4 or Fewer Lots 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 24 5 or More Lots 80.00 x $295 = $23,600 $23,600 100% $23,600 100% 0% $0 25 Lot Line Adjustment 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 31 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
Appeals
26 From Non-Applicant Resident 80.00 x $295 = $23,600 $523 2% $523 2% per request 0% $0 27 All Others (Including Applicant) 80.00 x $295 = $23,600 $10,482 44% $10,482 44% 0% $0 Reposting of Public Notification
28 Single Family 4.00 x $295 = $1,180 $130 11% $130 11% per application 0% $0 29 Non-Single Family 4.00 x $295 = $1,180 $1,180 100% $1,180 100% per application 0% $0 30 Re-Noticing in Newspaper Actual Cost 100% Actual Cost 100% 0% $0 31 Annexation of territory to City of Santa Clara 140.00 x $295 = $41,300 $41,300 100% $41,300 100% per application 0% $0 Architectural Review
32 Over the Counter 0.50 x $295 = $148 $0 0% $0 0% 0% $0 33 Accessory Dwelling Unit/Junior Accessory Dwelling Unit 1.00 x $295 = $295 $295 100% $295 100% 0% $0 34 Single Family 40.00 x $295 = $11,800 $1,188 10% $1,188 10% 0% $0 35 New development - Non-SFR 120.00 x $295 = $35,400 $35,400 100% $35,400 100% 0% $0 36 SB 9 Review 6.00 x $295 = $1,770 $1,770 n/a $1,770 100% 0% $0 37 SB 35 Review 80.00 x $295 = $23,600 $23,600 n/a $23,600 100% 0% $0 38 Design Consultant Review Deposit of
Consultant
Estimated Costs
plus Citywide
Overhead
100% Deposit of
Consultant
Estimated Costs
plus Citywide
Overhead
Environmental Review
39 City review of Draft EIR and preparation of Final EIR 120.00 x $295 = $35,400 $35,400 100% $35,400 100% per application 0% $0 40 City review of Supplemental EIR/Final EIR 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 41 City review of NEPA 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 [a] 42 City review or preparation of Initial Study/MND and Negative Declaration

80.00 x $295 = $23,600 $23,600 100% $23,600 100% per application 0% $0 43 Exemption 3.00 x $295 = $885 $885 100% $885 100% 0% $0 44 Exemption (SFR or Paperless) 0.50 x $295 = $148 $0 0% $0 0% 0% $0 45 Recordation of Exemption (NOE) 2.00 x $295 = $590 $590 100% $590 100% 0% $0 46 AB 32 Tribal Consultation 3.00 x $295 = $885 $885 n/a $885 100% 0% $0 47 Re-Use of Prior Environmental Determination 6.00 x $295 = $1,770 $1,770 100% $1,770 100% 0% $0 48 Addendum to Prior Environmental Determination 16.00 x $295 = $4,720 $4,720 100% $4,720 100% 0% $0 49 General plan amendment Single Family 40.00 x $295 = $11,800 $2,976 25% $2,976 25% 0% $0 50 General plan amendment Up to one acre 80.00 x $295 = $23,600 $23,600 100% $23,600 100% per application 0% $0 51 General plan amendment One to Five acres 120.00 x $295 = $35,400 $35,400 100% $35,400 100% 0% $0 52 General plan amendment Over Five acres 140.00 x $295 = $41,300 $41,300 100% $41,300 100% 0% $0 53 Development Agreement 120.00 x $295 = $35,400 $35,400 100% $35,400 100% per application 0% $0 32 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
54 Amendment or Cancellation of Development Agreement 40.00 x $295 = $11,800 $11,800 100% $11,800 100% per application 0% $0 55 Development Agreement Negotiations Actual Cost 100% Actual Cost 100% 0% $0 56 Certificate of Compliance 8.00 x $295 = $2,360 $2,360 100% $2,360 100% per certificate 0% $0 Signs
57 Sign Permit Fees (attached or ground) for first sign 2.00 x $295 = $590 $348 59% $348 59% per application 0% $0 58 Temporary Sign Permit/Street Banner (pursuant to Zoning Ord. Sec. 40-27) good for 60 days; or each additional sign under a Sign Permit application

0.50 x $295 = $148 $85 58% $85 58% per application 0% $0 59 Temporary Sign Removal Fees 0.50 x $295 = $148 $147 100% $147 100% per sign 0% $0 60 Comprehensive Sign Program Master Sign Program 15.00 x $295 = $4,425 $4,425 100% $4,425 100% 0% $0 61 Mills Act Application 40.00 x $295 = $11,800 $8,451 72% $8,451 72% per application 0% $0 Pre- Application
62 Single Family 8.00 x $295 = $2,360 $522 22% $522 22% 0% $0 63 Planning Review 16.00 x $295 = $4,720 $3,491 74% $3,491 74% 0% $0 64 Project Clearance Committee 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 65 SB330 Review 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 [a] 66 Flood Zone Verification 1.00 x $295 = $295 $295 100% $295 100% 0% $0 67 Zoning Verification 3.00 x $295 = $885 $508 57% $508 57% 0% $0 Historical & Landmarks
68 Single Family 40.00 x $295 = $11,800 $980 8% $980 8% 0% $0 69 All Others 40.00 x $295 = $11,800 $11,800 100% $11,800 100% 0% $0 70 Stormwater Management Plan Review 3.00 x $295 = $885 $885 100% $885 100% 0% $0 71 Minor Amendment Change to Approved Projects 3.00 x $295 = $885 $885 100% $885 100% 0% $0 72 ABC Review/Verification 2.00 x $295 = $590 $590 100% $590 100% 0% $0 73 Tree Removal Permit - Single Family Residence 2.00 x $295 = $590 $295 50% $295 50% 0% $0 74 Tree Removal Permit - All Others 2.00 x $295 = $590 $590 100% $590 100% 0% $0 75 Tree Removal Replacement - Off-Site $2,011 $653 32% $2,011 100% 208% $1,358 [b] 76 Heritage Tree Removal 8.00 x $295 = $2,360 $832 35% $832 35% 0% $0 77 Non-Historical Referral to Historical and Landmarks
Commission - Standard

20.00 x $295 = $5,900 $523 9% $523 9% 0% $0
78 Non-Historical Referral to Historical and Landmarks
Commission - Comprehensive

40.00 x $295 = $11,800 $980 8% $980 8% 0% $0
79 Contract Administration Actual Cost Actual Cost Actual Cost 100% 0% $0 80 In-House Planning Rate for Services Provided and Not Listed Elsewhere in this Schedule (per hour)

1.00 x $295 = $295 $295 100% $295 100% per hour 0% $0
33 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
81 Preparation or Peer Review of Technical Report varies varies n/a - new Pass Through of Actual Cost plus
10% Admin Fee
100% n/a - new n/a - new
Time Extensions
82 Administrative Entitlement Extension 1.00 x $295 = $295 50% of application fee
varies $295 100% varies varies
83 Processing Time Extension 25% of
application fee
varies 25% of
application fee
varies varies
Re-Inspection Services
84 Code Enforcement Re-Inspection Fee 1.50 x $186 = $279 $277 99% $277 99% 0% $0 Significant Property Alteration
85 Major - Single Family 40.00 x $295 = $11,800 $980 8% $980 8% 0% $0 86 Major - Other 40.00 x $295 = $11,800 $11,800 100% $11,800 100% 0% $0 87 Minor - Single Family 30.00 x $295 = $8,850 $654 7% $654 7% 0% $0 88 Minor - Other 30.00 x $295 = $8,850 $2,079 23% $2,079 23% 0% $0 Specific Plan Fee - Lawrence Station Area Plan (LSAP)
89 Phase I Developers $23,785.39 $24,408.57 per acre 3% $623 90 Phase II Developers $15,210.80 $15,609.32 per acre 3% $399 91 Specific Plan Fee - Tasman East Specific Plan Area (TESP) $300.94 $308.82 per unit 3% $8 Patrick Henry Drive CFD Formation
92 Application Received Before July 1, 2023 fee due prior to issuance of Certificate of Occupancy
$810.81 $810.81
93 Application Received On/After July 1, 2023 fee due prior to Development Review Hearing (DRH)
$810.81 $810.81
[a] Adding to fee schedule for fee schedule clarity.
[b] Fee amount intended to match amount shown in Public Works / Street / Parkways & Boulevards (PW) section of the City fee schedule. In case of discrepancy, defer to PW section of the fee schedule (street tree planting fee). 34 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Housing and Community Services Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Housing Division Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $109 $225,826 Housing Development Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $85 $177,341 Housing Inspector 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $68 $140,691 Management Analyst 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $75 $310,586 Office Specialist III 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $49 $102,274 Staff Aide I 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $52 $107,411 Staff Analyst I 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $63 $130,811 Staff
Analyst II 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $66 $137,426 Total 9.00 16,776 4,846 11,930 16,776 $1,332,365 Total 29% 71% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
35 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services FY 23/24 Forecast Expenses [a] Program 5542 5543 5545 5546 5547 5548 Fund # Fund Desc Account Desc Comm Svcs Comm Svcs
Comm Svc -
Aff H'sng Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr Subtotal Adjust Total Notes
All All 87010 - Salary And Wages - Regular $173,794 $117,066 $245,757 $91,802 $267,294 $175,815 $1,071,528 $0 $1,071,528 All All 87011 - Salary Attrition and VTO $0 $0 ($7,373) $0 $0 $0 ($7,373) $0 ($7,373) All All 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0
All All 87020 - Salary And Wages - As Needed $119,605 $0 $2,521 $0 $86,995 $23,955 $233,076 $0 $233,076 All All 87030 - S & W - O.T. Vacation Relief $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87410 - Contra 872xx-Reimbd Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 1 Salary Accounts $293,399 $117,066 $240,905 $91,802 $354,289 $199,770 $1,297,231 $0 $1,297,231 All All 87212 - PERS - Misc $99,921 $39,802 $83,232 $30,888 $90,395 $59,373 $403,611 $0 $403,611 All All 87221 - Medicare $4,596 $1,698 $3,744 $1,411 $4,114 $2,724 $18,287 $0 $18,287 All All 87222 - Social Security $18,544 $7,258 $15,480 $5,439 $16,684 $10,873 $74,278 $0 $74,278 All All 87230 - Health Allocation $28,399 $18,761 $29,423 $10,591 $31,215 $19,683 $138,072 $0 $138,072 All All 87241 - Dental - City Paid $550 $262 $577 $178 $537 $344 $2,448 $0 $2,448 All All 87242 - Long Term Disability-City Paid $764 $550 $1,087 $290 $842 $516 $4,049 $0 $4,049 All All 87243 - Vision- City Paid $222 $106 $230 $73 $217 $140 $988 $0 $988 All All 87250 - Basic Life Insurance $202 $34 $92 $53 $163 $112 $656 $0 $656 All All 87271 - VEBA $1,200 $570 $1,260 $390 $1,170 $750 $5,340 $0 $5,340 All All 87272 - EAP $96 $45 $103 $31 $92 $60 $427 $0 $427 All All 87274 - Auto Allowance $3,720 $480 $840 $2,640 $1,920 $9,600 $0 $9,600 All All 87275 - Mobile Phone Allowance $1,440 $0 $0 $144 $768 $528 $2,880 $0 $2,880 All All 87279 - Misc. Other Benefits $36 $84 $0 $0 $0 $0 $120 $0 $120 All All 87390 - OPEB $7,300 $3,467 $7,669 $2,371 $7,118 $4,560 $32,485 $0 $32,485 All All 2 Benefit Accounts $166,990 $72,637 $143,377 $52,699 $155,955 $101,583 $693,241 $0 $693,241 All All 87500 - Operating Supplies $0 $0 $10,441 $600 $2,500 $2,500 $16,041 $0 $16,041 All All 87825 - Conference, Travel and Training $0 $0 $21,061 $0 $0 $0 $21,061 $0 $21,061 All All 87865 - Subscription based IT arrangmnt $0 $0 $0 $5,000 $5,000 $5,000 $15,000 $0 $15,000 All All 87870 - Contractual Serv Not Class $0 $0 $157,514 $53,500 $697,118 $522,700 $1,430,832 ($1,430,832) $0 All All 87900 - Rent Expense $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 3 Mat/Serv/Sup $0 $0 $189,016 $59,100 $704,618 $530,200 $1,482,934 ($1,430,832) $52,102 All All 87640 - Vehicle Equipment Maintenance $0 $0 $1,011 $0 $0 $0 $1,011 $0 $1,011 All All 87650 - Technical Services Maintenance $2,629 $2,628 $2,629 $915 $1,690 $2,183 $12,674 $0 $12,674 All All 87660 - Workers Comp Insurance $0 $0 $5,726 $0 $0 $0 $5,726 $0 $5,726 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $182 $182 $0 $182 All All 87740 - Vehicle Equipment Amortization $0 $0 $5,825 $0 $0 $0 $5,825 $0 $5,825 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87994 - Services from Other Funds - CAP $0 $0 $0 $0 $43,005 $39,491 $82,496 ($82,496) $0 All All 5 Interfund Services $2,629 $2,628 $15,191 $915 $44,695 $41,856 $107,914 ($82,496) $25,418 Subtotal $463,018 $192,331 $588,489 $204,516 $1,259,557 $873,409 $3,581,320 ($1,513,328) $2,067,992 36 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Comm Svcs Comm Svcs
Comm Svc -
Aff H'sng Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr Subtotal Adjust Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $7,422 $29,097 $132,559 $8,819 $43,006 $39,493 $260,396 $0 $260,396 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% 2% [c] Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $7,570 $29,679 $135,210 $8,996 $43,867 $40,282 $265,604 $0 $265,604 Total Divisional Costs
Total $470,588 $222,010 $723,699 $213,512 $1,303,424 $913,691 $3,846,924 ($1,513,328) $2,333,596 Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $2,333,596
Direct Hours 11,930 [d]
Total $196
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $1,990,472 85% $167
Equipment $0 0% $0
Materials / Supplies $77,520 3% $6
Other Costs $0 0% $0
Overhead $265,604 11% $22
Total $2,333,596 100% $196
37 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $1,297,231
Benefit Accounts $693,241
Total 0.53
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 71% 1,326
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.57 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Housing Division Manager $109 $58 $167 1.57 $261 $6 $22 $290 Housing Development Officer $85 $46 $131 1.57 $205 $6 $22 $234 Housing Inspector $68 $36 $104 1.57 $163 $6 $22 $192
Management Analyst $75 $40 $115 1.57 $180 $6 $22 $209
Office Specialist III $49 $26 $75 1.57 $118 $6 $22 $147 Staff Aide I $52 $28 $79 1.57 $124 $6 $22 $153
Staff Analyst I $63 $34 $96 1.57 $151 $6 $22 $180
Staff Analyst II $66 $35 $101 1.57 $159 $6 $22 $188
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 9.00 2,080 18,720 $1,332,365 $71 $196 2.75 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Housing and Community Services. [e] Source: Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023. 38 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Housing and Community Services # Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
1 Neighborhood Conservation Improvement Program (NCIP) Loan Application Fee

5.00 x $196 = $980 $978 100% $978 100% 0% $0
2 Residential Loan Refinance / Subordinations all programs 9.00 x $196 = $1,764 $1,760 100% $1,760 100% 0% $0 3 Multi-Family (MF) Loan Refinance / Subordination Fee 8.00 x $196 = $1,568 $1,564 100% 3 Multi-Family (MF) Loan Subordination Request Review Fee 21.00 x $196 = $4,116 $4,108 100% $4,108 100% 0% $0 4 Loan Demand Payoff Fee - NCIP 6.50 x $196 = $1,274 $1,271 100% $1,271 100% 0% $0 5 Loan Demand Payoff Fee - FTHB & BMP 6.50 x $196 = $1,274 $1,271 100% $1,271 100% 0% $0 6 Loan Demand Payoff Fee All Programs for walk-ins 5.00 x $196 = $980 $978 100% $978 100% 0% $0 7 Loan Demand Payoff Processing Fee - Multi-Family 4.00 x $196 = $784 $782 100% $782 100% 0% $0 8 Multi-Family Monitoring Fee 1.00 x $196 = $196 $127 65% $127 65% per unit 0% $0 9 AHA Affordable Housing Agreements - For Sale 21.50 x $196 = $4,214 $4,205 100% $4,205 100% per agreement 0% $0 10 Affordable Housing Application Fee $500 $500 100% $500 100% per application 0% $0 11 AHA Affordable Housing Agreement -MF For Rental 30.00 x $196 = $5,880 $5,868 100% $5,868 100% per agreement 0% $0 12 AHA Affordable Housing Agreement Amendments 11.00 x $196 = $2,156 $2,151 100% $2,151 100% per agreement 0% $0 13 Multi-Family Transaction Application Review Fee 5.00 x $196 = $980 $978 100% $978 100% 0% $0 14 Multi-Family Loan Conversion Fee 40.00 x $196 = $7,840 $7,824 100% $7,824 100% 0% $0 15 Multi-Family Loan Origination Fee 300.00 x $196 = $58,800 $58,686 100% $58,686 100% 0% $0 16 Multi-Family Loan Recapitalization Fee 240.00 x $196 = $47,040 $46,948 100% $46,948 100% 0% $0 17 Multi-Family Project Restructuring Fee - Transfer of Ownership (New Parties)

80.00 x $196 = $15,680 $15,649 100% $15,649 100% 0% $0
18 Multi-Family Project Restructuring Fee - Transfer of Ownership (Related Parties)

60.00 x $196 = $11,760 $11,737 100% $11,737 100% 0% $0
19 Multi-Family Project Refinance Fee 120.00 x $196 = $23,520 $23,474 100% $23,474 100% 0% $0 20 Loan Demand Payoff Fee Recalculation 0.50 x $196 = $98 $97 99% $97 99% 0% $0 21 Affordable Housing Application Fee per BMP Applicant 2.50 x $196 = $490 $50 10% $75 15% new fee new fee 22 New Owner BMP Processing and Transaction Fees for BMP Program to be Paid by Developer (per unit)

80.00 x $196 = $15,680 2.5% of sales
price
new fee new fee
23 Resale by BMP Owner for sale restricted property. BMP Processing and Transaction Fees for BMP Program to be Paid by Seller and Buyer 50/50 (per sale)

80.00 x $196 = $15,680 2.5% of sales
price
new fee new fee
39 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Housing and Community Services # Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
24 Development Impact Fees
a) Affordable Housing Fees - For Sale Residential
i) Single Family Home $43.18 $46.24 7.1% 3.06 [a]
ii) Townhome $35.98 $38.53 7.1% 2.55 [a]
iii) Condominium $28.79 $30.83 7.1% 2.04 [a]
b) Affordable Housing Fees - Rental Residential (Any Tenure Type)
$28.79 $30.83 7.1% 2.04 [a]
c) Affordable Housing Fees - Non-Residential Projects
i) Retail < 5,000 sq ft No Fee No Fee per square foot 0.0% 0.00 [a] ii) Retail ≥ 5,000 sq ft $7.20 $7.71 per square foot 7.1% 0.51 [a] iii) Hotel $7.20 $7.71 per square foot 7.1% 0.51 [a]
iv) Office < 20,000 sq ft $14.39 $15.41 per square foot 7.1% 1.02 [a] v) Office ≥ 20,000 sq ft $28.79 $30.83 per square foot 7.1% 2.04 [a] vi) Other Commercial $7.20 $7.71 per square foot 7.1% 0.51 [a] vii) Light Industrial < 20,000 sq ft $7.20 $7.71 per square foot 7.1% 0.51 [a] viii) Light Industrial ≥20,000 sq ft $14.39 $15.41 per square foot 7.1% 1.02 [a] ix) Low-Intensity Uses $2.88 $3.08 per square foot 7.1% 0.20 [a] [a] Fee adjusted by Feb-Feb change in regional BCI.
40 Electric (SVP) Fees
41 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration FY 23/24 Forecast Expenses [a] Program 1316
Fund # Fund Desc Account Desc Admin Svcs Adjustment Total Notes 091 Electric Utility 87010 - Salary And Wages - Regular $3,177,210 $0 $3,177,210 091 Electric Utility 87011 - Salary Attrition and VTO $100,000 $0 $100,000 091 Electric Utility 87030 - S & W - O.T. Vacation Relief $16,000 $0 $16,000 091 Electric Utility 87090 - Separation Payouts $500,000 $0 $500,000 091 Electric Utility 1 Salary Accounts $3,793,210 $0 $3,793,210 091 Electric Utility 87212 - PERS - Misc $1,033,854 $0 $1,033,854 091 Electric Utility 87221 - Medicare $47,822 $0 $47,822 091 Electric Utility 87222 - Social Security $136,955 $0 $136,955 091 Electric Utility 87230 - Health Allocation $250,896 $0 $250,896 091 Electric Utility 87241 - Dental - City Paid $4,400 $0 $4,400 091 Electric Utility 87242 - Long Term Disability-City Paid $6,399 $0 $6,399 091 Electric Utility 87243 - Vision- City Paid $1,776 $0 $1,776 091 Electric Utility 87250 - Basic Life Insurance $1,500 $0 $1,500 091 Electric Utility 87260 - Meal Allowance $200 $0 $200 091 Electric Utility 87271 - VEBA $9,600 $0 $9,600
091 Electric Utility 87272 - EAP $768 $0 $768
091 Electric Utility 87274 - Auto Allowance $31,680 $0 $31,680 091 Electric Utility 87275 - Mobile Phone Allowance $7,680 $0 $7,680 091 Electric Utility 87279 - Misc. Other Benefits $116,119 $0 $116,119 091 Electric Utility 87390 - OPEB $58,400 $0 $58,400
091 Electric Utility 2 Benefit Accounts $1,708,049 $0 $1,708,049 091 Electric Utility 87500 - Operating Supplies $103,000 ($103,000) $0 091 Electric Utility 87550 - Veh Operating Supplies & Mtce $1,000 ($1,000) $0 091 Electric Utility 87600 - Maintenance $56,700 ($56,700) $0 091 Electric Utility 87710 - Adver And Community Promotion $180,300 ($180,300) $0 091 Electric Utility 87720 - Misc Rec Pur Install & Service $5,200 ($5,200) $0 091 Electric Utility 87802 - Misc Fee-Pension Rate Stab Trust $23,100 ($23,100) $0 091 Electric Utility 87810 - Utilities Expenses $351,600 ($351,600) $0 091 Electric Utility 87825 - Conference, Travel and Training $70,000 ($70,000) $0 091 Electric Utility 87835 - Insurance Claims Interfund $67,651 ($67,651) $0 091 Electric Utility 87845 - Insurance Cost-MSS $2,019,000 ($2,019,000) $0 091 Electric Utility 87865 - Subscription based IT arrangmnt $46,200 ($46,200) $0 091 Electric Utility 87870 - Contractual Serv Not Class $874,800 ($874,800) $0 091 Electric Utility 87900 - Rent Expense $884,300 ($884,300) $0 091 Electric Utility 87930 - City Membership $300,400 ($300,400) $0 091 Electric Utility 87940 - Mandated Program Costs $0 $0 $0 091 Electric Utility 3 Mat/Serv/Sup $4,983,251 ($4,983,251) $0 091 Electric Utility 87640 - Vehicle Equipment Maintenance $650,023 $0 $650,023 091 Electric Utility 87650 - Technical Services Maintenance $1,503,870 $0 $1,503,870 091 Electric Utility 87660 - Workers Comp Insurance $2,248 $0 $2,248 091 Electric Utility 87740 - Vehicle Equipment Amortization $745,728 $0 $745,728 091 Electric Utility 87750 - Communi Equipment Amortization $135,346 $0 $135,346 091 Electric Utility 87840 - Insurance And Surety Bonds $55,432 $0 $55,432 091 Electric Utility 87994 - Services from Other Funds-CAP $8,770,238 $0 $8,770,238 091 Electric Utility 5 Interfund Services $11,862,885 $0 $11,862,885 Subtotal $22,347,395 ($4,983,251) $17,364,144
42 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administrative and Business Services 21.00 (21.00) 0.00 0% Resource Planning and Engagement 44.00 0.00 44.00 22%
Customer Development and Project Management 41.00 0.00 41.00 20% Utility Operations 116.00 0.00 116.00 58%
Total 222.00 (21.00) 201.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Resource Planning and Engagement $3,801,106
Customer Development and Project Management $3,541,940
Utility Operations $10,021,098
Total $17,364,144
[a] Source: FY 23/24 & 24/25 Adopted budget.
43 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Compliance Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $87 $181,854 Database Administrator 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $82 $170,976 Electric Utility Helper/Driver 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $71 $592,051 Electric Utility Network Administrator 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,928 Electric & Water System Operator 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13,048 $108 $1,565,200 Electric Crew Foreperson 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $113 $939,245 Electric Division Manager 6.00 2,080 216 1,864 11,184 15% 85% 100% 1,678 9,506 11,184 $129 $1,614,912 Elec
tric Maintenance Worker 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $75 $310,253 Electric Meter Technician 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $95 $592,987 Electric Program Manager 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13, 048 $113 $1,638,291
Electric Utility Equipment Operator 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $75 $310,253 Electric Utility Generator Tech 9.00 2,080 216 1,864 16,776 15% 85% 100% 2,516 14,260 16,776 $102 $1,916,366 Electric Utility Program Analyst 5.00 2,080 216 1,864 9,320 15% 85% 100% 1,398 7,922 9,320 $69 $719,888 Electrician 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13,048 $95 $1,383,637 Jo
urney Lineworker 12.00 2,080 216 1,864 22,368 15% 85% 100% 3,355 19,013 22,368 $102 $2,555,155 Journey Lineworker Apprentice 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,054 Management Analyst 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $75 $155,293 Meter Data Analyst 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $56 $231,379 Office Specialist II 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $45 $92,934 Power Trader 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $123 $256,568 Principal Utility Info System Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $123 $256,568 S
enior Electric Division Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $142 $296,067 Senior Electric Utility Generation Tech 5.00 2,080 216 1,864 9,320 15% 85% 100% 1,398 7,922 9,320 $110 $1,145,352 Senior Electrician Technician 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Senior Materials Handler 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $50 $104,832 Senior Elec & Water System Operator 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $116 $481,062 Senior Energy Systems Analyst 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,928 Senior Elec Meter Technician 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $110 $229,070 Senior Electric Utility Engineer - Generatio 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $117 $243,838 Senior Instrument & Control Tech 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Service Coordinator - Inspector 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $108 $894,400 Staff Aide II 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $54 $338,520 Troubleshooter 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Underground Crew Leader 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $105 $218,046 Utility Electrician Technician 6.00 2,080 216 1,864 11,184 15% 85% 100% 1,678 9,506 11,184 $102 $1,277,578 Total 116.
00 216,224 32,434 183,790 216,224 $23,624,910 Total 15% 85% 100%
44 User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [b] Based on 40 hour week * 52 weeks per year.
[a] Source: FY 23/24 & 24/25 Adopted budget.
45 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
FY 23/24 Forecast Expenses [a] Program 1324 1351 1362 1371 1372 1376 1377 Fund # Fund Desc Account Desc
Electric
Compliance
Systems
Support

Pwr System
Controls

Comm &
Meter Tech

Substation
Maint

Transm'sn &
Distrib
Generation
Maint Subtotal Adjustment Total Notes
091 Electric Utility 87010 - Salary And Wages - Regular $1,236,934 $2,318,494 $2,937,823 $946,099 $4,056,284 $5,822,581 $4,352,371 $21,670,586 $0 $21,670,586 091 Electric Utility 87020 - Salary And Wages - As Needed $100,000 $35,000 $185,000 $20,000 $400,000 $85,000 $90,000 $915,000 $0 $915,000 091 Electric Utility 87030 - S & W - O.T. Vacation Relief $5,000 $185,000 $950,000 $175,000 $1,300,000 $2,500,000 $1,850,000 $6,965,000 $0 $6,965,000 091 Electric Utility 87090 - Separation Payouts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 1 Salary Accounts $1,341,934 $2,538,494 $4,072,823 $1,141,099 $5,756,284 $8,407,581 $6,292,371 $29,550,586 $0 $29,550,586 091 Electric Utility 87212 - PERS - Misc $420,559 $780,645 $964,022 $313,995 $1,358,182 $1,922,309 $1,434,894 $7,194,606 $0 $7,194,606 091 Electric Utility 87221 - Medicare $18,759 $37,265 $57,177 $16,496 $78,727 $112,817 $179,398 $500,639 $0 $500,639 091 Electric Utility 87222 - Social Security $68,973 $141,820 $195,117 $64,559 $291,079 $420,170 $239,025 $1,420,743 $0 $1,420,743 091 Electric Utility 87230 - Health Allocation $125,448 $253,393 $217,844 $116,165 $404,145 $696,794 $405,798 $2,219,587 $0 $2,219,587 091 Electric Utility 87241 - Dental - City Paid $2,200 $3,850 $8,840 $3,646 $15,393 $22,996 $14,034 $70,959 $0 $70,959 091 Electric Utility 87242 - Long Term Disability-City Paid $3,420 $7,351 $1,954 $1,110 $858 $745 $2,181 $17,619 $0 $17,619 091 Electric Utility 87243 - Vision- City Paid $888 $1,554 $1,554 $666 $2,386 $3,441 $2,442 $12,931 $0 $12,931 091 Electric Utility 87250 - Basic Life Insurance $708 $840 $912 $312 $1,401 $1,980 $1,512 $7,665 $0 $7,665 091 Electric Utility 87260 - Meal Allowance $1,900 $9,500 $5,300 $39,000 $60,000 $18,500 $134,200 $0 $134,200 091 Electric Utility 87271 - VEBA $4,800 $8,400 $8,400 $3,600 $12,900 $18,600 $13,200 $69,900 $0 $69,900 091 Electric Utility 87272 - EAP $384 $672 $672 $288 $1,033 $1,488 $1,056 $5,593 $0 $5,593 091 Electric Utility 87274 - Auto Allowance $12,000 $9,600 $4,800 $4,800 $4,800 $7,200 $43,200 $0 $43,200 091 Electric Utility 87275 - Mobile Phone Allowance $3,840 $3,840 $1,920 $960 $1,920 $2,880 $15,360 $0 $15,360 091 Electric Utility 87279 - Misc. Other Benefits $474 $2,800 $1,120 $5,724 $36,869 $4,680 $51,667 $0 $51,667 091 Electric Utility 87280 - City Paid Deferred Comp Exp $1,980 $1,980 $0 $1,980 091 Electric Utility 87390 - OPEB $29,200 $51,100 $51,100 $21,900 $78,475 $113,150 $80,300 $425,225 $0 $425,225 091 Electric Utility 2 Benefit Accounts $691,179 $1,302,704 $1,526,612 $549,157 $2,295,063 $3,418,079 $2,409,080 $12,191,874 $0 $12,191,874 091 Electric Utility 87500 - Operating Supplies $297,000 $206,900 $7,000 $7,200 $96,500 $183,400 $75,000 $873,000 $0 $873,000 091 Electric Utility 87550 - Veh Operating Supplies & Mtce $1,200 $1,200 $0 $1,200 091 Electric Utility 87600 - Maintenance $25,000 $137,500 $30,000 $189,000 $3,731,384 $1,060,000 $4,793,800 $9,966,684 ($9,966,684) $0 091 Electric Utility 87710 - Adver And Community Promotion $50,000 $50,000 ($50,000) $0 091 Electric Utility 87720 - Misc Rec Pur Install & Service $15,500 $65,800 $81,300 ($81,300) $0 091 Electric Utility 87800 - Miscellaneous Serv & Supplies $7,300 $247,000 $462,300 $8,000 $227,400 $952,000 ($952,000) $0 091 Electric Utility 87810 - Utilities Expenses $99,600 $3,600 $11,800 $110,000 $225,000 ($225,000) $0 091 Electric Utility 87825 - Conference, Travel and Training $86,700 $55,800 $39,000 $15,800 $86,000 $95,200 $69,300 $447,800 $0 $447,800 091 Electric Utility 87865 - Subscription based IT arrangmnt $731,700 $346,900 $19,000 $1,097,600 ($1,097,600) $0 091 Electric Utility 87870 - Contractual Serv Not Class $930,300 $1,486,800 $6,200 $202,000 $4,848,100 $1,644,900 $9,118,300 ($9,118,300) $0 091 Electric Utility 87940 - Mandated Program Costs $10,500 $10,600 $823,300 $844,400 ($844,400) $0 091 Electric Utility 3 Mat/Serv/Sup $1,356,800 $2,965,300 $895,000 $212,000 $4,150,384 $6,282,900 $7,794,900 $23,657,284 ($22,335,284) $1,322,000 091 Electric Utility 87960 - Generation & Pumping Expense $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 4 Resource/Product $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87640 - Vehicle Equipment Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87660 - Workers Comp Insurance $875 $1,637 $2,074 $665 $2,856 $4,054 $3,068 $15,229 $0 $15,229 091 Electric Utility 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87740 - Vehicle Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87750 - Communi Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87994 - Services from Other Funds-CAP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 5 Interfund Services $875 $1,637 $2,074 $665 $2,856 $4,054 $3,068 $15,229 $0 $15,229 Subtotal $3,390,788 $6,808,135 $6,496,509 $1,902,921 $12,204,587 $18,112,614 $16,499,419 $65,414,973 ($22,335,284) $43,079,689 46 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Allocation of Department Administration
Description
Utility
Operations Notes
Allocation of Department Administration $10,021,098 [b] Total Divisional Costs
Description
Utility
Operations Notes
Total $53,100,787
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $53,100,787
Direct Hours 183,790 [b]
Total $289
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $41,742,460 79% $227
Equipment $0 0% $0
Materials / Supplies $1,337,229 3% $7
Other Costs $0 0% $0
Overhead $10,021,098 19% $55
Total $53,100,787 100% $289
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $29,550,586
Benefit Accounts $12,191,874
Total 0.41
47 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 85% 1,584
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.31 Position
Top Step Hrly
[c] Benefits
Subtotal
Labor Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Elec Utility Engineer $106 $44 $150 1.31 $197 $7 $55 $259 Electric Crew Foreperson $113 $47 $159 1.31 $209 $7 $55 $271 Electric Meter Technician $95 $39 $134 1.31 $176 $7 $55 $238 Journey Lineworker $102 $42 $145 1.31 $190 $7 $55 $252
Office Specialist II $45 $18 $63 1.31 $83 $7 $55 $145
Sr Electrical Estimator $93 $38 $131 1.31 $172 $7 $55 $234 Senior Engineer $117 $48 $166 1.31 $217 $7 $55 $279
Troubleshooter $110 $45 $156 1.31 $204 $7 $55 $266
Helper $71 $29 $101 1.31 $132 $7 $55 $194
Utility Locator $75 $31 $105 1.31 $138 $7 $55 $200
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 116.00 2,080 241,280 $23,624,910 $98 $289 2.95 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] To account for department admin support provided but not directly budgeted to direct service units. See Electric Department - Department Administration cost allocation worksheet. [c] See worksheet labeled: Allocation of Annual Labor Effort - Electric. [d] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 48 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees

Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Total
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole 3.00 3.00
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span 4.00 8.00 0.75 3.50 16.25 18 Service Wire Relocation from Pole 0.50 0.75 3.00 1.00 5.25 19 Meter Test Deposit 1.00 1.00
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential) 0.75 0.75
23 Service Disconnection (Residential) 0.75 0.75
24 Electric Reconnection Fee (Non-Residential) 0.50 0.50 25 Electric Disconnection Fee (Non-Residential) 0.50 0.50 26 Service Fee Customer-Owned Equipment Problem 1.00 1.00 49 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span
18 Service Wire Relocation from Pole
19 Meter Test Deposit
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential)
23 Service Disconnection (Residential)
24 Electric Reconnection Fee (Non-Residential)
25 Electric Disconnection Fee (Non-Residential)
26 Service Fee Customer-Owned Equipment Problem
Estimated Cost of Labor
$279 $259 $271 $238 $252 $145 $234 $266 $194 $200
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Mat'l Cost
Estimated
Cost of
Service
$0 $0 $0 $0 $0 $0 $0 $798 $0 $0 $798
$0 $0 $1,084 $0 $2,016 $109 $819 $0 $0 $0 $160 $4,188
$0 $0 $0 $0 $0 $73 $176 $798 $194 $0 $102 $1,342
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $238
$0 $0 $0 $0 $0 $0 $0 $200 $0 $0 $200
$0 $0 $0 $0 $0 $0 $0 $200 $0 $0 $200
$0 $0 $0 $0 $0 $0 $0 $133 $0 $0 $133
$0 $0 $0 $0 $0 $0 $0 $133 $0 $0 $133
$0 $0 $0 $0 $0 $0 $0 $266 $0 $0 $266
50 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span
18 Service Wire Relocation from Pole
19 Meter Test Deposit
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential)
23 Service Disconnection (Residential)
24 Electric Reconnection Fee (Non-Residential)
25 Electric Disconnection Fee (Non-Residential)
26 Service Fee Customer-Owned Equipment Problem
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$1,292.57 $1,340.01 per lot [a]
$794.91 $824.08 per unit [a]
$8.01 $8.30 per front foot [a]
$2,548.59 $2,642.13 per lot [a]
$2,166.31 $2,245.81 per unit [a]
$19.68 $20.40 per front foot [a]
$3,743.69 $3,881.08 per lot [a]
$2,001.06 $2,074.50 per unit [a]
$29.24 $30.31 per front foot [a]
$516.58 [a]
$1,033.16 [a]
$365.45 $609.07 [a],[b]
$305.37 $508.94 [a],[b]
$559.44 $631.09 [a]
$516.58 $588.23 [a]
$728 91% $798 100%
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$2,796 67% $4,187 100%
$882 66% $1,342 100%
$218 92% $238 100%
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$182 91% $199 100%
$182 91% $199 100%
$108 81% $133 100% per account
$108 81% $133 100% per account
$242 91% $266 100% per hour
51 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees

Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Total
27 Electric replacement/reconnection fee due to meter
tampering/illegal access

1.00 1.00
28 Service Removal
29 Engineering Plan Check - Electric 1.75 1.75
30 Engineering Plan Check - Electric - 4th and subsequent review 0.25 0.25 31 Project Clearance committee/Sub committee review 3.00 3.00 32 Time of Use Meter Installation - Residential 1.00 1.00 33 Time of Use Meter Installation - Non-Residential 1.00 1.00 34 Field Marking-Fiber Up to 50 ft of excavation 0.75 0.75 35 Field Marking-Fiber Over 50 ft of excavation 0.50 0.50 36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Schedule for documentation purposes. [c] Use 2.5% annual escalator.
52 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
27 Electric replacement/reconnection fee due to meter
tampering/illegal access
28 Service Removal
29 Engineering Plan Check - Electric
30 Engineering Plan Check - Electric - 4th and subsequent review 31 Project Clearance committee/Sub committee review
32 Time of Use Meter Installation - Residential
33 Time of Use Meter Installation - Non-Residential
34 Field Marking-Fiber Up to 50 ft of excavation
35 Field Marking-Fiber Over 50 ft of excavation
36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Sched [c] Use 2.5% annual escalator.

Estimated Cost of Labor
$279 $259 $271 $238 $252 $145 $234 $266 $194 $200
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Mat'l Cost
Estimated
Cost of
Service
$0 $0 $0 $0 $0 $0 $0 $266 $0 $0 $266
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $453 $0 $0 $0 $0 $0 $0 $0 $0 $453
$0 $65 $0 $0 $0 $0 $0 $0 $0 $0 $65
$837 $0 $0 $0 $0 $0 $0 $0 $0 $0 $837
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $206 $444
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $413 $651
$0 $0 $0 $0 $0 $0 $0 $0 $0 $150 $150
$0 $0 $0 $0 $0 $0 $0 $0 $0 $100 $100
$81,420
$134,832
$16,284
$16,284
53 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
27 Electric replacement/reconnection fee due to meter
tampering/illegal access
28 Service Removal
29 Engineering Plan Check - Electric
30 Engineering Plan Check - Electric - 4th and subsequent review 31 Project Clearance committee/Sub committee review
32 Time of Use Meter Installation - Residential
33 Time of Use Meter Installation - Non-Residential
34 Field Marking-Fiber Up to 50 ft of excavation
35 Field Marking-Fiber Over 50 ft of excavation
36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Sched [c] Use 2.5% annual escalator.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$242 91% $266 100% per account
actual cost 100% actual cost 100%
$378 83% $453 100% per sheet
$54 83% $64 99% per sheet
$837 100% $837 100%
$417 94% $444 100% per meter
$616 95% $650 100% per meter
$138 92% $150 100%
$92 92% $100 100% per each add'l 50ft
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$78,450 96% $81,400 100% [b]
$129,920 96% $134,800 100% [b]
$15,690 96% $16,200 99% [b]
$15,690 96% $16,200 99% [b]
$241.80 $247.84 [c]
$18.05 $18.50 [c]
$51.23 $52.51 [c]
$37.93 $38.88 [c]
$3.52 $3.61 [c]
$91.78 $94.08 [c]
54 Finance - Municipal Services Division Fees
55 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Finance - Municipal Services Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Business Analyst 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $68 $140,691 Customer Service Representative 14.00 2,080 216 1,864 26,096 20% 80% 100% 5,219 20,877 26,096 $46 $1,334,861 Customer Service Supervisor 2.00 2,080 216 1,864 3,728 40% 60% 100% 1,491 2,237 3,728 $57 $237,078 Meter Reader 3.00 2,080 216 1,864 5,592 20% 80% 100% 1,118 4,474 5,592 $48 $300,082 Municipal Services Division Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $107 $222,706 Office Specialist III 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $49 $102,274 Senior Customer Service Representative 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $49 $511,368 Senio
r Management Analyst 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $82 $170,830 Utility Field Services Worker 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $50 $209,664 Utility Field Services Supervisor 1.00 2,080 216 1,864 1,864 40% 60% 100% 746 1,118 1,864 $57 $118,539
Utility Services Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $57 $237,078 Total 33.00 61,512 17,149 44,363 61,512 $3,585,171 Total 28% 72% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 56 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
FY 23/24 Forecast Expenses [a] Program 3332 3333 3334 3335 3336 3337 Fund # Fund Desc Account Desc
Utility Bill
Svcs
Revenue
Cashiering
Business
Certificate Field Svcs Admin Contact Ctr Subtotal Adjust Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,548,540 $365,307 $148,931 $606,702 $215,569 $454,208 $3,339,257 $0 $3,339,257 001 General Fund 87011 - Salary Attrition and VTO ($46,456) ($10,959) ($4,468) ($18,200) ($6,467) ($13,626) ($100,176) $0 ($100,176) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87020 - Salary And Wages - As Needed $77,007 $0 $0 $0 $0 $0 $77,007 $0 $77,007 001 General Fund 87030 - S & W - O.T. Vacation Relief $555 $555 $555 $2,773 $555 $4,993 $0 $4,993 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $1,579,646 $354,903 $145,018 $591,275 $209,102 $441,137 $3,321,081 $0 $3,321,081 001 General Fund 87212 - PERS - Misc $526,502 $124,204 $50,636 $206,263 $73,289 $154,432 $1,135,326 $0 $1,135,326 001 General Fund 87221 - Medicare $23,053 $5,451 $2,231 $9,358 $3,366 $6,902 $50,361 $0 $50,361 001 General Fund 87222 - Social Security $98,115 $22,855 $9,087 $39,567 $12,100 $29,062 $210,786 $0 $210,786 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87230 - Health Allocation $275,687 $53,898 $10,025 $85,772 $18,621 $78,015 $522,018 $0 $522,018 001 General Fund 87241 - Dental - City Paid $4,070 $1,126 $440 $1,691 $414 $1,333 $9,074 $0 $9,074 001 General Fund 87242 - Long Term Disability-City Paid $7,628 $1,938 $747 $3,195 $746 $2,443 $16,697 $0 $16,697 001 General Fund 87243 - Vision- City Paid $1,671 $511 $177 $683 $166 $566 $3,774 $0 $3,774 001 General Fund 87250 - Basic Life Insurance $633 $174 $66 $229 $98 $192 $1,392 $0 $1,392 001 General Fund 87271 - VEBA $8,880 $2,460 $960 $3,690 $900 $2,910 $19,800 $0 $19,800 001 General Fund 87272 - EAP $710 $197 $77 $295 $72 $233 $1,584 $0 $1,584 001 General Fund 87274 - Auto Allowance $2,640 $240 $240 $240 $1,200 $240 $4,800 $0 $4,800 001 General Fund 87275 - Mobile Phone Allowance $1,056 $96 $96 $96 $480 $96 $1,920 $0 $1,920 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $1,416 $24 $0 $1,440 $0 $1,440 001 General Fund 87390 - OPEB $54,019 $14,965 $5,840 $22,447 $5,476 $17,702 $120,449 $0 $120,449 001 General Fund 2 Benefit Accounts $1,004,664 $228,115 $80,622 $374,942 $116,952 $294,126 $2,099,421 $0 $2,099,421 001 General Fund 87500 - Operating Supplies $42,905 $0 $0 $0 $0 $0 $42,905 $0 $42,905 001 General Fund 87825 - Conference, Travel and Training $5,776 $216 $0 $0 $0 $1,483 $7,475 $0 $7,475 001 General Fund 87865 - Subscription based IT arrangmnt $437,446 $30,037 $36,720 $0 $0 $0 $504,203 $0 $504,203 001 General Fund 87870 - Contractual Serv Not Class $530,392 $56,286 $124,188 $20,612 $0 $0 $731,478 $0 $731,478 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $1,016,519 $86,539 $160,908 $20,612 $0 $1,483 $1,286,061 $0 $1,286,061 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $0 $46,444 $0 $0 $46,444 $0 $46,444 001 General Fund 87650 - Technical Services Maintenance $505,100 $0 $0 $0 $0 $0 $505,100 $0 $505,100 001 General Fund 87660 - Workers Comp Insurance $5,774 $1,362 $555 $2,262 $804 $1,694 $12,451 $0 $12,451 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $25,928 $0 $0 $25,928 $0 $25,928 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $510,874 $1,362 $555 $74,634 $804 $1,694 $589,923 $0 $589,923 Subtotal $4,111,703 $670,919 $387,103 $1,061,463 $326,858 $738,440 $7,296,486 $0 $7,296,486 57 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $7,296,486
Productive Hours 44,363 [b]
Total $164
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $5,420,502 74% $122
Equipment $0 0% $0
Materials / Supplies $1,875,984 26% $42
Other Costs $0 0% $0
Overhead $0 0% $0
Total $7,296,486 100% $164
58 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $3,321,081
Benefit Accounts $2,099,421
Total 0.63
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 72% 1,344
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.55 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Business Analyst $68 $43 $110 1.55 $171 $42 $0 $213
Customer Service Representative $46 $29 $75 1.55 $116 $42 $0 $158 Customer Service Supervisor $57 $36 $93 1.55 $144 $42 $0 $186 Meter Reader $48 $30 $78 1.55 $121 $42 $0 $164
Municipal Services Division Manager $107 $68 $175 1.55 $270 $42 $0 $313 Office Specialist III $49 $31 $80 1.55 $124 $42 $0 $166 Senior Customer Service Representative $49 $31 $80 1.55 $124 $42 $0 $166 Senior Management Analyst $82 $52 $134 1.55 $207 $42 $0 $250 Utility Field Services Worker $50 $32 $82 1.55 $127 $42 $0 $170 Utility Field Services Supervisor $57 $36 $93 1.55 $144 $42 $0 $186 Utility Services Technician $57 $36 $93 1.55 $144 $42 $0 $186 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 33.00 2,080 68,640 $3,585,171 $52 $164 3.15 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort, Finance Municipal Services. [c] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 59 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$158 $166 $170 $186 $186
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Cost of Svc
Business Tax Certificate
1 Fixed Place of Business in Santa Clara (per employee per year) a) Per Employee, Per Year
b) Not to Exceed Cap
2 Companies Conducting Business in the City without a Fixed Place of Business (% of Tax)
a) 6 - 64 Days
b) 65 - 129 Days
c) 130+ Days
3 Rental units (3+)
a) Apartments (per unit, per year)
b) Hotels/Motels (per unit, per year)
4 Business Tax - Rental Unit Surcharge
Apartments with 3+ Units
5 Delinquent Payment of Business Certificate Fees - 30 Days After Due Date (% of Appropriate Business License Tax)
Other
6 Change of name, address or business type as shown on current certificate 0.08 0.08 $13 $13 7 Business Certificate Info - Special Request (Research Required) 8 Duplicate business certificate 0.08 0.08 $13 $13
9 Amplified Music Permit 0.50 0.50 $79 $79
10 City Flag
11 Block Party Request 0.50 0.50 $79 $79
12 Utility service deposit - commercial, industrial and residential 13 Service turn-on fee (for each service)
a) Electric 0.08 0.10 0.10 0.28 $13 $17 $19 $49
b) Water 0.08 0.10 0.10 0.28 $13 $17 $19 $49
60 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
Business Tax Certificate
1 Fixed Place of Business in Santa Clara (per employee per year) a) Per Employee, Per Year
b) Not to Exceed Cap
2 Companies Conducting Business in the City without a Fixed Place of Business (% of Tax)
a) 6 - 64 Days
b) 65 - 129 Days
c) 130+ Days
3 Rental units (3+)
a) Apartments (per unit, per year)
b) Hotels/Motels (per unit, per year)
4 Business Tax - Rental Unit Surcharge
Apartments with 3+ Units
5 Delinquent Payment of Business Certificate Fees - 30 Days After Due Date (% of Appropriate Business License Tax)
Other
6 Change of name, address or business type as shown on current certificate 7 Business Certificate Info - Special Request (Research Required) 8 Duplicate business certificate
9 Amplified Music Permit
10 City Flag
11 Block Party Request
12 Utility service deposit - commercial, industrial and residential 13 Service turn-on fee (for each service)
a) Electric
b) Water
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$45.00 n/a - tax $45.00 n/a - tax
$350,000 n/a - tax $350,000 n/a - tax
25% n/a - tax 25% n/a - tax
50% n/a - tax 50% n/a - tax
100% n/a - tax 100% n/a - tax
$18.35 n/a - tax $18.35 n/a - tax
$15.00 n/a - tax $15.00 n/a - tax
$3.35 n/a $3.35 n/a per unit, per year
25% n/a 25% n/a
$12.00 91% $13 99% each
Actual Cost of Compilation 100% Actual Cost of Compilation 100% each $12.00 91% $13 99% each
$76.00 96% $79 100%
Actual Cost 100% Actual Cost 100%
No Charge 0% No Charge 0%
Est. 3 mo. usage Est. 3 mo. usage based on history and/or projected load
$48.00 98% $48 98%
$48.00 98% $48 98%
61 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$158 $166 $170 $186 $186
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Cost of Svc
14 Billing service charge for late payment - residential, commercial and industrial

0.08 0.08 $16 $16
15 Delinquent Service Letter (48 hour notice) 0.33 0.33 $55 $55 16 Fees for the verification of electric meter address (aka "ring out") Per Address Visit 0.08 0.33 0.42 0.83 $13 $57 $78 $147
Per Meter 0.03 0.03 0.07 $6 $6 $12
17 Utility Billing Splitting or Combining Accounts 0.50 0.50 1.00 $79 $85 $164 18 Municipal Services Information Each Document
Special Request (Research Required)
19 10-day letter for house meter
a) For up to 10 units 0.50 0.33 0.83 $83 $57 $140
b) For each full or partial increment of 10 thereafter 0.13 0.13 $22 $22 20 Meter reading more than once per month
1st meter per location

0.33 0.25 0.58 $53 $43 $95
21 Delinquent Reconnect Fee 0.17 0.33 0.50 $26 $57 $83
62 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
14 Billing service charge for late payment - residential, commercial and industrial
15 Delinquent Service Letter (48 hour notice)
16 Fees for the verification of electric meter address (aka "ring out") Per Address Visit
Per Meter
17 Utility Billing Splitting or Combining Accounts
18 Municipal Services Information Each Document
Special Request (Research Required)
19 10-day letter for house meter
a) For up to 10 units
b) For each full or partial increment of 10 thereafter
20 Meter reading more than once per month
1st meter per location
21 Delinquent Reconnect Fee
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Greater of $14 or 1.5% 90% Greater of $15 or 1.5% 100%
$53.00 96% $55 99% per account
$142.00 96% $147 100% per address
$5.00 42% $5 42% per meter
$158.00 96% $164 100% per account
Actual cost of compilation 100% Actual cost of compilation 100% $134.00 96% $139 100%
$19.00 86% $22 99%
$91.00 96% $95 100%
$79.00 95% $83 100% per account
63 Fire Department Fees
64 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
FY 23/24 Forecast Expenses [a] Program 7811
Fund # Fund Desc Account Desc Fire - Admin Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,549,904 $0 $1,549,904 001 General Fund 87011 - Salary Attrition and VTO $0 $0 $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($36,990) $0 ($36,990) 001 General Fund 1 Salary Accounts $1,512,914 $0 $1,512,914 001 General Fund 87211 - PERS - Safety $539,842 $0 $539,842 001 General Fund 87212 - PERS - Misc $207,550 $0 $207,550 001 General Fund 87221 - Medicare $29,757 $0 $29,757
001 General Fund 87222 - Social Security $40,874 $0 $40,874 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $127,892 $0 $127,892 001 General Fund 87241 - Dental - City Paid $2,337 $0 $2,337 001 General Fund 87242 - Long Term Disability-City Paid $2,702 $0 $2,702 001 General Fund 87243 - Vision- City Paid $666 $0 $666 001 General Fund 87250 - Basic Life Insurance $588 $0 $588 001 General Fund 87270 - Uniform Allowance $780 $0 $780 001 General Fund 87271 - VEBA $12,300 $0 $12,300
001 General Fund 87272 - EAP $408 $0 $408
001 General Fund 87273 - Professional Development $1,500 $0 $1,500 001 General Fund 87274 - Auto Allowance $2,400 $0 $2,400 001 General Fund 87275 - Mobile Phone Allowance $2,880 $0 $2,880 001 General Fund 87276 - BCN $108 $0 $108
001 General Fund 87280 - City Paid Deferred Comp Exp $8,280 $0 $8,280 001 General Fund 87390 - OPEB $31,025 $0 $31,025
001 General Fund 2 Benefit Accounts $1,011,889 $0 $1,011,889 001 General Fund 87500 - Operating Supplies $30,412 $0 $30,412 001 General Fund 87810 - Utilities Expenses $209,670 $0 $209,670 001 General Fund 87825 - Conference, Travel and Training $0 $0 $0 001 General Fund 87865 - Subscription based IT arrangmnt $22,192 $0 $22,192 001 General Fund 87870 - Contractual Serv Not Class $82,188 $0 $82,188 001 General Fund 87930 - City's Membership $3,000 $0 $3,000 001 General Fund 3 Mat/Serv/Sup $347,462 $0 $347,462
001 General Fund 87640 - Vehicle Equipment Maintenance $27,377 $0 $27,377 001 General Fund 87650 - Technical Services Maintenance $1,428,863 $0 $1,428,863 001 General Fund 87660 - Workers Comp Insurance $91,375 $0 $91,375 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $17,888 $0 $17,888 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $1,565,503 $0 $1,565,503 Subtotal $4,437,768 $0 $4,437,768
65 City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Fire - Admin Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,704,774 $0 $1,704,774 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,738,869 $0 $1,738,869 Total Costs for Allocation
Description Total Adjustment Total Notes
Department Administration $6,176,637 $0 $6,176,637 [d]
Subtotal $6,176,637 $0 $6,176,637
Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administration 8.50 (8.50) 0.00 0%
Emergency Medical Services 2.00 0.00 2.00 1%
Training 3.00 0.00 3.00 2%
Field Operation 138.00 0.00 138.00 84%
Community Risk Reduction 21.00 0.00 21.00 13%
Office of Emergency Services 1.00 0.00 1.00 1%
Total 173.50 (8.50) 165.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Emergency Medical Services $74,868
Training $112,302
Field Operation $5,165,915
Community Risk Reduction $786,117
Office of Emergency Services $37,434
Total $6,176,637
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units. 66 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Community Risk Reduction Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Fire Marshal 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 $151 $314,038 Assistant Fire Marshal 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $140 $291,512 Fire Protection Engineer 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $91 $377,312 Deputy Fire Marshal III 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $107 $444,995 Deputy Fire Marshal II 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $102 $1,059,344 Deputy Fire Marshal I 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $92 $384,093 Fire Prevention Specialist II 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $78 $325,978 Fire P
revention Specialist I 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $45 $185,827 Permit Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $50 $104,832 Staff Aide I 1.00 2,080 216 1,864 1,864 25% 75% 100% 466 1,398 1,864 $52 $107,411
Office Specialist II 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 $45 $185,869 Total 21.00 39,144 11,836 27,308 39,144 $3,781,211 Total 30% 70% 100%
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 67 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction FY 23/24 Forecast Expenses [a] Program 7831 7834 7835 7836 7837 Fund # Fund Desc Account Desc
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
All All 87010 - Salary And Wages - Regular $439,797 $1,346,167 $768,558 $168,532 $677,324 $3,400,378 $0 $3,400,378 All All 87020 - Salary And Wages - As Needed $6,652 $11,643 $6,652 $1,663 $6,652 $33,262 $0 $33,262 All All 87030 - S & W - O.T. Vacation Relief $6,209 $46,567 $3,104 $3,104 $3,104 $62,088 $0 $62,088 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 All All 1 Salary Accounts $452,658 $1,404,377 $778,314 $173,299 $687,080 $3,495,728 $0 $3,495,728 All All 87211 - PERS - Safety $143,382 $493,085 $254,333 $75,940 $337,397 $1,304,137 $0 $1,304,137 All All 87212 - PERS - Misc $64,918 $166,517 $111,486 $12,413 $30,865 $386,199 $0 $386,199 All All 87221 - Medicare $7,350 $20,083 $11,468 $2,509 $10,083 $51,493 $0 $51,493 All All 87222 - Social Security $11,917 $29,423 $21,171 $2,251 $5,743 $70,505 $0 $70,505 All All 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0
All All 87230 - Health Allocation $45,851 $130,293 $81,253 $16,042 $61,839 $335,278 $0 $335,278 All All 87241 - Dental - City Paid $573 $1,216 $929 $134 $448 $3,300 $0 $3,300 All All 87242 - Long Term Disability-City Paid $959 $2,124 $1,625 $178 $453 $5,339 $0 $5,339 All All 87243 - Vision- City Paid $200 $440 $339 $38 $93 $1,110 $0 $1,110 All All 87250 - Basic Life Insurance $183 $431 $422 $47 $189 $1,272 $0 $1,272 All All 87270 - Uniform Allowance $834 $2,260 $2,254 $230 $1,017 $6,595 $0 $6,595 All All 87271 - VEBA $5,142 $15,840 $9,954 $2,178 $9,486 $42,600 $0 $42,600 All All 87272 - EAP $148 $388 $251 $44 $177 $1,008 $0 $1,008 All All 87273 - Professional Development $140 $225 $160 $75 $400 $1,000 $0 $1,000 All All 87276 - BCN $45 $147 $78 $24 $102 $396 $0 $396
All All 87280 - City Paid Deferred Comp Exp $3,833 $8,082 $10,891 $738 $3,576 $27,120 $0 $27,120 All All 87390 - OPEB $10,950 $29,425 $19,018 $3,572 $13,685 $76,650 $0 $76,650 All All 2 Benefit Accounts $296,425 $899,979 $525,632 $116,413 $475,553 $2,314,002 $0 $2,314,002 All All 87500 - Operating Supplies $20,826 $17,356 $17,355 $6,942 $15,601 $78,080 $0 $78,080 All All 87825 - Conference, Travel and Training $6,816 $11,043 $3,853 $1,927 $9,158 $32,797 $0 $32,797 All All 87865 - Subscription based IT arrangmnt $0 $10,300 $0 $0 $0 $10,300 $0 $10,300 All All 87870 - Contractual Serv Not Class $24,050 $11,100 $1,850 $37,000 $0 $37,000 All All 87900 - Rent Expense $3,573 $0 $0 $3,573 $0 $3,573 All All 87930 - City's Membership $500 $0 $0 $500 $0 $500 All All 3 Mat/Serv/Sup $55,765 $38,699 $32,308 $8,869 $26,609 $162,250 $0 $162,250 All All 87640 - Vehicle Equipment Maintenance $24,884 $11,328 $8,453 $15,465 $10,260 $70,390 $0 $70,390 All All 87650 - Technical Services Maintenance $93,894 $0 $0 $0 $0 $93,894 $0 $93,894 All All 87660 - Workers Comp Insurance $31,083 $86,590 $55,508 $8,881 $39,964 $222,026 $0 $222,026 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 All All 87740 - Vehicle Equipment Amortization $14,134 $12,272 $205 $8,066 $146 $34,823 $0 $34,823 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 All All 5 Interfund Services $163,995 $110,190 $64,166 $32,412 $50,370 $421,133 $0 $421,133 All All 87994 - Services From Other Funds-CAP $0 $230,941 $0 $0 $0 $230,941 ($230,941) $0 All All 6 CAP $0 $230,941 $0 $0 $0 $230,941 ($230,941) $0 Subtotal $968,843 $2,684,186 $1,400,420 $330,993 $1,239,612 $6,624,054 ($230,941) $6,393,113 68 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $78,699 $218,036 $113,756 $26,886 $100,693 $538,070 $0 $538,070 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $80,273 $222,396 $116,031 $27,424 $102,707 $548,831 $0 $548,831 Department Administration Costs Assigned to Fire Prev, Haz Mat, and CUPA Description Total
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
Department Administration $786,117 $114,979 $318,549 $166,197 $39,281 $147,112 $786,117 $0 $786,117 [d] Subtotal $786,117 $114,979 $318,549 $166,197 $39,281 $147,112 $786,117 $0 $786,117 Total Divisional Costs
Description
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Total Notes
Total $1,164,094 $2,994,190 $1,682,647 $397,698 $1,489,432 $7,728,062 Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $7,728,062
Direct Hours 27,308
Total $283
69 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 21.00 2,080 43,680 $3,781,211 $87 $283 3.27 Full Cost Factors for Hourly Rate Buildup
Description Total Total
Personnel $5,809,730 75%
Equipment $0 0%
Materials / Supplies $583,383 8%
Other Costs $0 0%
Overhead $1,334,949 17%
Total $7,728,062 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. 70 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Construction Permits
1 Alternate Materials and Methods Review 7.00 x $283 = $1,981 $1,905 96% 2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)

6.00 x $283 = $1,698 $1,742 103%
3 Automatic Fire Extinguishing Systems: Hood & Duct per system 3.50 x $283 = $991 $1,209 122% 4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads 5.00 x $283 = $1,415 $1,281 91%
b) 50-100 heads 8.00 x $283 = $2,264 $2,049 91%
c) 101-200 heads 13.00 x $283 = $3,679 $3,331 91%
d) Each additional 100 heads (>200 heads) 3.00 x $283 = $849 $768 90% 5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations 3.75 x $283 = $1,061 $952 90% b) 50-100 heads, no calculations 4.75 x $283 = $1,344 $1,024 76% c) 1-49 heads, with calculations 6.50 x $283 = $1,840 $1,665 91% d) 50-100 heads, with calculations 7.50 x $283 = $2,123 $1,921 91% e) 101-200 heads, with calculations 12.00 x $283 = $3,396 $3,074 91% f) Each additional 100 heads (>200 heads) 1.50 x $283 = $425 $383 90% 6 Building Plan Check varies x $283 = 35% of Building Fee; Min. 3.5 hours
35% of Building Fee; Min.
$904
varies
7 Carnivals and Fairs 5.00 x $283 = $1,415 $1,136 80%
8 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt 4.00 x $283 = $1,132 $985 87% b) Permit by Rule 5.00 x $283 = $1,415 $1,224 87%
9 Compressed Gas Installation 7.00 x $283 = $1,981 $1,730 87% 10 Cooking Oil Storage Tanks 5.00 x $283 = $1,415 $1,280 90% 11 Demolition of Building $1,136
11 Emergency Responder Radio Coverage System 18.00 x $283 = $5,094 $4,446 87% 12 Emergency Alarm Systems
a) New System - No Gas Detection 8.00 x $283 = $2,264 $2,049 91% b) Modification - No Gas Detection 4.00 x $283 = $1,132 $1,117 99% c) New System - Including Gas Detection 10.00 x $283 = $2,830 $2,561 90% d) Modification - Including Gas Detection 5.00 x $283 = $1,415 $1,369 97% 71 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Construction Permits
1 Alternate Materials and Methods Review
2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)
3 Automatic Fire Extinguishing Systems: Hood & Duct per system 4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads
b) 50-100 heads
c) 101-200 heads
d) Each additional 100 heads (>200 heads)
5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations
b) 50-100 heads, no calculations
c) 1-49 heads, with calculations
d) 50-100 heads, with calculations
e) 101-200 heads, with calculations
f) Each additional 100 heads (>200 heads)
6 Building Plan Check
7 Carnivals and Fairs
8 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt
b) Permit by Rule
9 Compressed Gas Installation
10 Cooking Oil Storage Tanks
11 Demolition of Building
11 Emergency Responder Radio Coverage System
12 Emergency Alarm Systems
a) New System - No Gas Detection
b) Modification - No Gas Detection
c) New System - Including Gas Detection
d) Modification - Including Gas Detection
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,981 100% $76 4%
$1,698 100% ($44) -3%
$990 100% ($219) -18%
$1,415 100% $134 10%
$2,264 100% $215 10%
$3,679 100% $348 10%
$849 100% $81 11%
$1,061 100% $109 11%
$1,344 100% $320 31%
$1,839 100% $174 10%
$2,122 100% $201 10%
$3,396 100% $322 10%
$424 100% $41 11%
35% of Building Fee; Min.
$990
100% $75 10%
$1,415 100% $279 25% per event
$1,132 100% $147 15%
$1,415 100% $191 16%
$1,981 100% $251 15%
$1,415 100% $135 11%
$5,094 100% $648 15%
$2,264 100% $215 10%
$1,132 100% $15 1%
$2,830 100% $269 11%
$1,415 100% $46 3%
72 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
13 Engineering Referrals (Parcel maps, public roads, public fire hydrants) 4.00 x $283 = $1,132 $880 78% 14 Environmental Study Initial Review (includes 6 hours of review) 8.00 x $283 = $2,264 $1,976 87% 15 Environmental Study Each Additional Hour after Initial Review 1.00 x $283 = $283 $256 90% 16 Exhibit and Trade Shows 5.00 x $283 = $1,415 $1,392 98% 17 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices 4.00 x $283 = $1,132 $1,024 90%
b) 21-40 Devices 6.00 x $283 = $1,698 $1,537 91%
c) 41-100 Devices 10.00 x $283 = $2,830 $2,561 90%
d) 101-200 Devices 13.00 x $283 = $3,679 $3,331 91%
e) Each additional 50 devices (>200 devices) 2.00 x $283 = $566 $512 90% 18 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices 5.00 x $283 = $1,415 $1,280 90%
b) 21-40 Devices 8.00 x $283 = $2,264 $2,049 91%
c) 41-100 Devices 12.00 x $283 = $3,396 $3,075 91%
d) 101-200 Devices 15.00 x $283 = $4,245 $3,843 91%
e) Each additional 50 devices (>200 devices) 3.00 x $283 = $849 $768 90% 19 Fire Pump Installation 12.00 x $283 = $3,396 $3,074 91% 20 High-Rise Fire Protection Water Storage Tank
a) 1st Tank 5.50 x $283 = $1,557 $1,409 91%
b) each additional tank 2.00 x $283 = $566 $512 90%
21 Hazardous Materials Closure Plan
a) Facility/Site - <= 5,000 sq ft 5.00 x $283 = $1,415 $1,396 99% b) Facility/Site - 5,001 - 25,000 sq ft 8.00 x $283 = $2,264 $2,234 99% c) Facility/Site - > 25,000 sq ft 10.00 x $283 = $2,830 $2,793 99% d) Backflow Preventer Replacement 6.00 x $283 = $1,698 $1,396 82% d) Equipment 10.00 x $283 = $2,830 $2,471 87%
22 Hazardous Material Tool/Equipment Installation 10.00 x $283 = $2,830 $2,561 90% 23 High-Piled Combustible Storage 8.00 x $283 = $2,264 $2,049 91% 24 Knox Box Installation 1.50 x $283 = $425 $383 90%
25 Liquefied Petroleum Gases Installation Per Tank 4.00 x $283 = $1,132 $1,024 90% 73 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
13 Engineering Referrals (Parcel maps, public roads, public fire hydrants) 14 Environmental Study Initial Review (includes 6 hours of review) 15 Environmental Study Each Additional Hour after Initial Review 16 Exhibit and Trade Shows
17 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
18 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
19 Fire Pump Installation
20 High-Rise Fire Protection Water Storage Tank
a) 1st Tank
b) each additional tank
21 Hazardous Materials Closure Plan
a) Facility/Site - <= 5,000 sq ft
b) Facility/Site - 5,001 - 25,000 sq ft
c) Facility/Site - > 25,000 sq ft
d) Backflow Preventer Replacement
d) Equipment
22 Hazardous Material Tool/Equipment Installation
23 High-Piled Combustible Storage
24 Knox Box Installation
25 Liquefied Petroleum Gases Installation Per Tank
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,132 100% $252 29%
$2,264 100% $288 15%
$283 100% $27 11%
$1,415 100% $23 2%
$1,132 100% $108 11%
$1,698 100% $161 10%
$2,830 100% $269 11%
$3,679 100% $348 10%
$566 100% $54 11%
$1,415 100% $135 11%
$2,264 100% $215 10%
$3,396 100% $321 10%
$4,245 100% $402 10%
$849 100% $81 11%
$3,396 100% $322 10%
$1,556 100% $147 10%
$566 100% $54 11%
$1,415 100% $19 1%
$2,264 100% $30 1%
$2,830 100% $37 1%
$1,698 100% $302 22%
$2,830 100% $359 15%
$2,830 100% $269 11%
$2,264 100% $215 10%
$424 100% $41 11%
$1,132 100% $108 11%
74 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
26 Methane Venting and Detection Systems 14.00 x $283 = $3,962 $3,587 91% 27 Open Burnings (open flames, torches, candles) 3.00 x $283 = $849 $768 90% 28 Ovens: Industrial Baking and/or Drying per oven 4.00 x $283 = $1,132 $1,024 90% 29 Community Development Department Referrals 6.00 x $283 = $1,698 $1,024 60% 30 Public Fireworks Display and Pyrotechnic Special Effects Use 8.00 x $283 = $2,264 $1,793 79% 31 Public Fireworks Display and Pyrotechnic Special Effects Use Secondary Fireworks/Pyro Submittal - No Detailed Plan Review Required

2.00 x $283 = $566 n/a n/a
32 Pyrotechnics Special Effects Proximal to Audience 12.00 x $283 = $3,396 $3,074 91% 33 Pyrotechnics Special Effects Proximal to Audience
Secondary Pyro Submittal - No Detailed Plan Review Required

3.00 x $283 = $849 n/a n/a
34 Refrigeration System 6.00 x $283 = $1,698 $1,392 82% 35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads

4.00 x $283 = $1,132 $972 86%
36 Smoke Control System 20.00 x $283 = $5,660 $5,124 91% 37 Standpipe Systems: Wet, Combination and Horizontal 5.00 x $283 = $1,415 $1,280 90% 38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)

10.00 x $283 = $2,830 $2,224 79%
39 Underground and Above Ground Tank Installations (each additional tank after the 1st) 4.00 x $283 = $1,132 $988 87% 40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)

9.00 x $283 = $2,547 $2,224 87%
41 Underground and Above Ground Tank Removals (each additional tank after the 1st) 4.00 x $283 = $1,132 $988 87% 42 Underground and Above Ground Tank Modifications 5.00 x $283 = $1,415 $1,235 87% 43 First Tent, Canopy or Air Supported Structure 4.00 x $283 = $1,132 $1,024 90% 44 Each Additional Tent, Canopy or Air Supported Structure 1.50 x $283 = $425 $384 90% 45 Special Event Structure 10.00 x $283 = $2,830 $2,561 90% 46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants) 7.00 x $283 = $1,981 $1,793 91% b) Fire Sprinkler System with hydrants 9.00 x $283 = $2,547 $2,377 93% c) Repairs and Minor Modifications 4.00 x $283 = $1,132 $1,024 90% 75 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
26 Methane Venting and Detection Systems
27 Open Burnings (open flames, torches, candles)
28 Ovens: Industrial Baking and/or Drying per oven
29 Community Development Department Referrals
30 Public Fireworks Display and Pyrotechnic Special Effects Use 31 Public Fireworks Display and Pyrotechnic Special Effects Use Secondary Fireworks/Pyro Submittal - No Detailed Plan Review Required 32 Pyrotechnics Special Effects Proximal to Audience
33 Pyrotechnics Special Effects Proximal to Audience
Secondary Pyro Submittal - No Detailed Plan Review Required 34 Refrigeration System
35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads
36 Smoke Control System
37 Standpipe Systems: Wet, Combination and Horizontal
38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)
39 Underground and Above Ground Tank Installations (each additional tank after the 1st) 40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)
41 Underground and Above Ground Tank Removals (each additional tank after the 1st) 42 Underground and Above Ground Tank Modifications
43 First Tent, Canopy or Air Supported Structure
44 Each Additional Tent, Canopy or Air Supported Structure 45 Special Event Structure
46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants)
b) Fire Sprinkler System with hydrants
c) Repairs and Minor Modifications
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$3,962 100% $375 10%
$849 100% $81 11%
$1,132 100% $108 11%
$1,698 100% $674 66%
$2,264 100% $471 26%
$566 100% new new
$3,396 100% $322 10%
$849 100% new new
$1,698 100% $306 22%
$1,132 100% $160 16%
$5,660 100% $536 10%
$1,415 100% $135 11%
$2,830 100% $606 27%
$1,132 100% $144 15%
$2,547 100% $323 15%
$1,132 100% $144 15%
$1,415 100% $180 15%
$1,132 100% $108 11%
$424 100% $40 10%
$2,830 100% $269 11%
$1,981 100% $188 10%
$2,547 100% $170 7%
$1,132 100% $108 11%
76 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required 6.00 x $283 = $1,698 $1,482 87% b) Residential 13D - Secondary Submittal - No Plan Detailed Review Required 3.00 x $283 = $849 $768 90% c) Automatic Fire Protection System for Spray Booths 5.50 x $283 = $1,557 $1,537 99% 48 On-Demand Mobile Fueling Site Permit 8.00 x $283 = $2,264 $2,049 91% 49 2-Way Elevator Permit 6.00 x $283 = $1,698 $1,392 82% 50 Solar Photovoltaic Power Systems
a) Commercial 8.00 x $283 = $2,264 $1,761 78%
b) Residential 1.50 x $283 = $425 $512 121%
51 Phased Permitting / Occupancy Plan 12.00 x $283 = $3,396 $3,074 91% 52 Access Controlled Egress 6.00 x $283 = $1,698 $1,392 82% 53 Fire Safety Demolition/Construction Plan 7.00 x $283 = $1,981 $1,320 67% 54 Hazardous Materials Tool/Equipment - Modification/Addition to Existing Tool/Equipment 6.00 x $283 = $1,698 $1,537 91% 55 Hazardous Materials Tool/Equipment - Modification - Existing Tool - Changing hazmat and detection - no construction

4.00 x $283 = $1,132 $1,117 99%
56 Hazardous Materials Tool/Equipment Demolition Only 4.00 x $283 = $1,132 $1,117 99% 57 Energy Storage Systems
a) Energy Storage Systems 8.00 x $283 = $2,264 $1,536 68% b) Energy Storage Systems - Residential (R3) 2.00 x $283 = $566 $512 90% 58 Plant Extraction Systems 8.00 x $283 = $2,264 $2,049 91% 59 Plan Revision / Resubmittal Fee 2.00 x $283 = $566 $512 90% 60 Resubmittal Fee 4.00 x $283 = $1,132 $512 45%
61 Firefighter Air Replenishment System 12.00 x $283 = $3,396 $2,656 61 Carbon Dioxide Beverage Dispensing System 5.00 x $283 = $1,415 $1,221 86% 62 Design Review / Consultation (per hour) 1.00 x $283 = $283 $256 90% 63 Miscellaneous Inspections or Plan Reviews per hour 1.00 x $283 = $283 $256 90% 64 Miscellaneous Haz Mat Inspections or Haz Mat Plan Reviews or Haz Mat Field Sampling, per hour

1.00 x $283 = $283 n/a
65 Overtime Inspection (max 3 hrs) 3.00 x $340 = $1,019 $971 95% 77 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required b) Residential 13D - Secondary Submittal - No Plan Detailed Review Required c) Automatic Fire Protection System for Spray Booths
48 On-Demand Mobile Fueling Site Permit
49 2-Way Elevator Permit
50 Solar Photovoltaic Power Systems
a) Commercial
b) Residential
51 Phased Permitting / Occupancy Plan
52 Access Controlled Egress
53 Fire Safety Demolition/Construction Plan
54 Hazardous Materials Tool/Equipment - Modification/Addition to Existing Tool/Equipment 55 Hazardous Materials Tool/Equipment - Modification - Existing Tool - Changing hazmat and detection - no construction
56 Hazardous Materials Tool/Equipment Demolition Only
57 Energy Storage Systems
a) Energy Storage Systems
b) Energy Storage Systems - Residential (R3)
58 Plant Extraction Systems
59 Plan Revision / Resubmittal Fee
60 Resubmittal Fee
61 Firefighter Air Replenishment System
61 Carbon Dioxide Beverage Dispensing System
62 Design Review / Consultation (per hour)
63 Miscellaneous Inspections or Plan Reviews per hour
64 Miscellaneous Haz Mat Inspections or Haz Mat Plan Reviews or Haz Mat Field Sampling, per hour
65 Overtime Inspection (max 3 hrs)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,698 100% $216 15%
$849 100% $81 11%
$1,556 100% $19 1%
$2,264 100% $215 10%
$1,698 100% $306 22%
$2,264 100% $503 29%
$424 100% ($88) -17%
$3,396 100% $322 10%
$1,698 100% $306 22%
$1,981 100% $661 50%
$1,698 100% $161 10%
$1,132 100% $15 1%
$1,132 100% $15 1%
$2,264 100% $728 47%
$566 100% $54 11%
$2,264 100% $215 10%
$566 100% $54 11%
$1,132 100% $620 121%
$1,415 100% $194 16%
$283 100% $27 11% per hour
$283 100% $27 11% per hour
$283 100% new new per hour
$1,018 100% $47 5% max 3 hours
78 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
66 Overtime Haz Mat Inspection (max 3 hrs) 3.00 x $340 = $1,019 n/a 67 Overtime Plan Review (max 3 hrs) 3.00 x $340 = $1,019 $971 95% 68 Overtime Haz Mat Plan Review (max 3 hrs) 3.00 x $340 = $1,019 $971 95% 69 Outdoor Assembly Event 5.00 x $283 = $1,415 $1,208 85% 70 Licensed Care Facility (Pre-Inspection) 2.00 x $283 = $566 $512 90% 71 Residential Fire-Building Plan Review (R-3/R-3.1 occupancies only) 1.25 x $283 = $354 n/a Operational Permits
72 Aerosol products 1.30 x $283 = $368 $332 90%
73 Additive Manufacturing 1.00 x $283 = $283 $279 99%
74 Amusement Park Buildings 1.30 x $283 = $368 $332 90% 75 Covered and Open Mall Buildings 6.00 x $283 = $1,698 $1,011 60% 76 Public Safety Emergency Information 0.10 x $283 = $28 $50 177% 77 Exhibit and Trade Shows 1.30 x $283 = $368 $332 90%
78 Explosives 1.30 x $283 = $368 $332 90%
79 Cutting and Welding 1.30 x $283 = $368 $332 90%
80 Cellulose Nitrate Storage 0.50 x $283 = $142 $256 181% 81 Combustible Dust Producing Operations 2.00 x $283 = $566 $512 90% 82 Combustible Fire Fiber Storage 1.00 x $283 = $283 $256 90% 83 Combustible Storage - Including tires in excess of 2,500 cubic feet 0.75 x $283 = $212 $640 302% 84 Dry Cleaning Plants 1.50 x $283 = $425 $384 90%
85 Energy Storage Systems 1.50 x $283 = $425 $270 64%
86 High Piled Combustible Storage 2.00 x $283 = $566 $512 90% 87 Hot Work Operations 0.50 x $283 = $142 $256 181%
88 Lithium Batteries (Collection and Storage over 1,000 pounds) 2.00 x $283 = $566 $279 49% 79 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
66 Overtime Haz Mat Inspection (max 3 hrs)
67 Overtime Plan Review (max 3 hrs)
68 Overtime Haz Mat Plan Review (max 3 hrs)
69 Outdoor Assembly Event
70 Licensed Care Facility (Pre-Inspection)
71 Residential Fire-Building Plan Review (R-3/R-3.1 occupancies only) Operational Permits
72 Aerosol products
73 Additive Manufacturing
74 Amusement Park Buildings
75 Covered and Open Mall Buildings
76 Public Safety Emergency Information
77 Exhibit and Trade Shows
78 Explosives
79 Cutting and Welding
80 Cellulose Nitrate Storage
81 Combustible Dust Producing Operations
82 Combustible Fire Fiber Storage
83 Combustible Storage - Including tires in excess of 2,500 cubic feet 84 Dry Cleaning Plants
85 Energy Storage Systems
86 High Piled Combustible Storage
87 Hot Work Operations
88 Lithium Batteries (Collection and Storage over 1,000 pounds) Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,018 100% new new max 3 hours
$1,018 100% $47 5% max 3 hours
$1,018 100% new new max 3 hours
$1,415 100% $207 17%
$566 100% $54 11%
$353 100% new new
$367 100% $35 11% annual
$283 100% $4 1% annual
$367 100% $35 11% annual
$1,698 100% $687 68% annual
$28 99% ($22) -44% each
$367 100% $35 11% annual
$367 100% $35 11% annual
$367 100% $35 11% annual
$141 100% ($115) -45% annual
$566 100% $54 11% annual
$283 100% $27 11% annual
$212 100% ($428) -67% annual
$424 100% $40 10% annual
$424 100% $154 57% annual
$566 100% $54 11% annual
$141 100% ($115) -45% annual
$566 100% $287 103% annual
80 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
89 Lumber Yard - More than 100,000 board feet 1.00 x $283 = $283 $256 90% 90 Magnesium Working - more than 10 lbs. per work day 1.00 x $283 = $283 $256 90% 91 Miscellaneous combustible storage 0.50 x $283 = $142 $332 235% 92 Organic Coatings 1.50 x $283 = $425 $384 90%
93 Industrial Ovens (Industrial baking or drying) 0.50 x $283 = $142 $127 90% 94 Places of Assembly 0.75 x $283 = $212 $191 90%
95 Places of Assembly (Temporary) 6.00 x $283 = $1,698 $1,536 90% 96 Compressed Gases 2.00 x $283 = $566 $512 90%
97 Pyroxylin Plastics 2.00 x $283 = $566 $512 90%
98 Refrigeration Equipment 1.00 x $283 = $283 $332 117% 99 Repair Garages 0.65 x $283 = $184 $256 139%
100 Rooftop Heliports 2.00 x $283 = $566 $512 90%
101 Smoke Control and Evacuation Systems 2.75 x $283 = $778 $767 99% 102 Spray or Dipping Operations 1.50 x $283 = $425 $384 90% 103 Tire Rebuilding Plants 1.50 x $283 = $425 $384 90%
104 Waste Handling Facilities 2.25 x $283 = $637 $512 80% 105 Wood Products - Storage in excess of 200 cubic feet 2.00 x $283 = $566 $512 90% 106 Mobile Food Preparation Vehicles $127
106 Liquid-or-gas Vehicles or Equipment in Assembly Buildings 1.00 x $283 = $283 $127 45% 107 Motor Fuel-Dispensing Facilities 1.00 x $283 = $283 $256 90% 108 Pyrotechnics Special Effects Materials Storage 1.00 x $283 = $283 $256 90% 109 Plant Extraction Systems 1.50 x $283 = $425 $384 90% 110 Indoor Growing Operations 1.50 x $283 = $425 $384 90% 111 Emergency Responder Radio Coverage System 2.00 x $283 = $566 $440 78% 81 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
89 Lumber Yard - More than 100,000 board feet
90 Magnesium Working - more than 10 lbs. per work day
91 Miscellaneous combustible storage
92 Organic Coatings
93 Industrial Ovens (Industrial baking or drying)
94 Places of Assembly
95 Places of Assembly (Temporary)
96 Compressed Gases
97 Pyroxylin Plastics
98 Refrigeration Equipment
99 Repair Garages
100 Rooftop Heliports
101 Smoke Control and Evacuation Systems
102 Spray or Dipping Operations
103 Tire Rebuilding Plants
104 Waste Handling Facilities
105 Wood Products - Storage in excess of 200 cubic feet 106 Mobile Food Preparation Vehicles
106 Liquid-or-gas Vehicles or Equipment in Assembly Buildings 107 Motor Fuel-Dispensing Facilities
108 Pyrotechnics Special Effects Materials Storage
109 Plant Extraction Systems
110 Indoor Growing Operations
111 Emergency Responder Radio Coverage System
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$283 100% $27 11% annual
$283 100% $27 11% annual
$141 100% ($191) -58% annual
$424 100% $40 10% annual
$141 100% $14 11% annual
$212 100% $21 11% annual
$1,698 100% $162 11% annual
$566 100% $54 11% annual
$566 100% $54 11% annual
$283 100% ($49) -15% annual
$183 99% ($73) -29% annual
$566 100% $54 11% annual
$778 100% $11 1% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$636 100% $124 24% annual
$566 100% $54 11% annual
$283 100% $156 123% annual
$283 100% $27 11% annual
$283 100% $27 11% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$566 100% $126 29% annual
82 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
112 Single Story Building
a) 1 to 20,000 square feet 1.50 x $283 = $425 $348 82%
b) 20,001 square feet or greater 2.25 x $283 = $637 $522 82% c) Multi-Story Buildings 2 or more stories in height and not classified as a high-rise (per floor)

3.00 x $283 = $849 $660 78%
113 Operational Permit Re-Inspection (per hour) 1.00 x $283 = $283 $256 90% 114 Energy Storage Systems Serving Life Safety Systems 0.50 x $283 = $142 $140 99% 115 Mobile Fueling of Hydrogen-Fueled Vehicles 2.00 x $283 = $566 $558 99% 116 Hazardous Production Materials Facilities 2.00 x $283 = $566 $558 99% 117 Private Fire Hydrants 1.00 x $283 = $283 $279 99%
118 Fire Hydrants and Valves 1.00 x $283 = $283 $279 99% 119 Temporary Membrane Structures and Tents 2.00 x $283 = $566 $558 99% 120 Lithium Batteries 2.00 x $283 = $566 $558 99%
121 Additional Permits 2.00 x $283 = $566 $558 99%
83 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
112 Single Story Building
a) 1 to 20,000 square feet
b) 20,001 square feet or greater
c) Multi-Story Buildings 2 or more stories in height and not classified as a high-rise (per floor)
113 Operational Permit Re-Inspection (per hour)
114 Energy Storage Systems Serving Life Safety Systems
115 Mobile Fueling of Hydrogen-Fueled Vehicles
116 Hazardous Production Materials Facilities
117 Private Fire Hydrants
118 Fire Hydrants and Valves
119 Temporary Membrane Structures and Tents
120 Lithium Batteries
121 Additional Permits
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$424 100% $76 22% annual
$636 100% $114 22% annual
$849 100% $189 29% annual
$283 100% $27 11% per hour
$141 100% $1 1%
$566 100% $8 1%
$566 100% $8 1%
$283 100% $4 1%
$283 100% $4 1%
$566 100% $8 1%
$566 100% $8 1%
$566 100% $8 1%
84 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Operational Permits - Haz-Mat
122 Combustible and Flammable Materials (any amount) 1.00 x $283 = $283 $256 90% 123 Combustible and Flammable Materials - On Demand Mobile Fueling 6.00 x $283 = $1,698 $1,675 99% 124 Compressed Gases (any amount) $256
124 Corrosives 1.30 x $283 = $368 $332 90%
125 Cryogens 1.30 x $283 = $368 $332 90%
126 Highly Toxic Materials 2.00 x $283 = $566 $512 90%
127 Liquified Petroleum Gas (LPG): Any Amount 1.30 x $283 = $368 $332 90% 128 Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides) 1.50 x $283 = $425 $384 90% 129 Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)

1.30 x $283 = $368 $332 90%
130 Pyrophoric Materials: Gases, Liquids and Solids - any amount 1.50 x $283 = $425 $384 90% 131 Toxic Materials: Gases, Liquids and Solids - any amount 1.50 x $283 = $425 $384 90% 132 Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)

1.50 x $283 = $425 $384 90%
133 Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)

1.50 x $283 = $425 $384 90%
85 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Operational Permits - Haz-Mat
122 Combustible and Flammable Materials (any amount)
123 Combustible and Flammable Materials - On Demand Mobile Fueling 124 Compressed Gases (any amount)
124 Corrosives
125 Cryogens
126 Highly Toxic Materials
127 Liquified Petroleum Gas (LPG): Any Amount
128 Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides) 129 Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)
130 Pyrophoric Materials: Gases, Liquids and Solids - any amount 131 Toxic Materials: Gases, Liquids and Solids - any amount 132 Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)
133 Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$283 100% $27 11% annual
$1,698 100% $23 1% annual
$367 100% $35 11% annual
$367 100% $35 11% annual
$566 100% $54 11% annual
$367 100% $35 11% annual
$424 100% $40 10% annual
$367 100% $35 11% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
86 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
State Mandated
134 High-Rise: Per Floor 4.00 x $283 = $1,132 $1,024 90% 135 R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units 0.10 x $283 = $28 $30 106% 136 High-Rise R1/R2: Per Floor 3.25 x $283 = $920 $1,024 111% 137 Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons 1.00 x $283 = $283 $256 90%
b) 50-149 persons 1.50 x $283 = $425 $384 90%
c) 150+ persons 3.00 x $283 = $849 $768 90%
138 School
a) 1-250 students 2.00 x $283 = $566 $512 90%
b) 251-500 students 4.00 x $283 = $1,132 $1,024 90%
c) >500 students 8.00 x $283 = $2,264 $2,049 91%
139 Jails 3.00 x $283 = $849 $696 82%
140 Hospitals 10.00 x $283 = $2,830 $2,528 89%
87 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
State Mandated
134 High-Rise: Per Floor
135 R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units 136 High-Rise R1/R2: Per Floor
137 Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons
b) 50-149 persons
c) 150+ persons
138 School
a) 1-250 students
b) 251-500 students
c) >500 students
139 Jails
140 Hospitals
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,132 100% $108 11% per floor annual
$28 99% ($2) -7% per unit annual
$919 100% ($105) -10% per floor annual
$283 100% $27 11% annual
$424 100% $40 10% annual
$849 100% $81 11% annual
$566 100% $54 11% annual
$1,132 100% $108 11% annual
$2,264 100% $215 10% annual
$849 100% $153 22% annual
$2,830 100% $302 12% annual
88 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Penalty Fees
141 False Alarm Responses: After third time in 180 day period per response 1.75 x $283 = $495 $402 81% 142 Re-Inspection (Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 $403 71%
143 Re-Inspection (CUPA Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
144 Re-Inspection Fee (Fire Development): For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
145 Re-Inspection Fee (CUPA Operational): For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
146 Expired Fire Development Construction Permit
a) Permit Reactivation Fee 4.00 x $283 = $1,132 $393 35% b) Plan Review Reactivation Fee 4.00 x $283 = $1,132 $393 35% 147 Expired CUPA Development Construction Permit
a) Permit Reactivation Fee 4.00 x $283 = $1,132 $393 35% b) Plan Review Reactivation Fee 4.00 x $283 = $1,132 $393 35% 148 Late Payment of CUPA Permit Fee - 31-60 days late 25% of Assessed Fees 149 Late Payment of CUPA Permit Fee - 61-90 days late 50% of Assessed Fees 150 Late Payment of CUPA Permit Fee - Over 90 days late 100% of Assessed Fees 151 Adminstrative Citations Penalty as Assessed per CSC Municipal Code
152 Late filing of documents/reports/information - Per Occurance $100 153 Late filing of CUPA documents/reports/information - Per Occurance n/a 154 Late Payment of Fire Operational Permit Fee - >30 days 50% of Assessed Fee Not to Exceed $500
155 Late Payment of CUPA Permit Fee - >30 days 50% of Assessed Fee Not to Exceed $500
89 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Penalty Fees
141 False Alarm Responses: After third time in 180 day period per response 142 Re-Inspection (Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections
143 Re-Inspection (CUPA Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections
144 Re-Inspection Fee (Fire Development): For failure to cancel appointments, work not ready for inspection or more than two inspections
145 Re-Inspection Fee (CUPA Operational): For failure to cancel appointments, work not ready for inspection or more than two inspections
146 Expired Fire Development Construction Permit
a) Permit Reactivation Fee
b) Plan Review Reactivation Fee
147 Expired CUPA Development Construction Permit
a) Permit Reactivation Fee
b) Plan Review Reactivation Fee
148 Late Payment of CUPA Permit Fee - 31-60 days late
149 Late Payment of CUPA Permit Fee - 61-90 days late
150 Late Payment of CUPA Permit Fee - Over 90 days late 151 Adminstrative Citations
152 Late filing of documents/reports/information - Per Occurance 153 Late filing of CUPA documents/reports/information - Per Occurance 154 Late Payment of Fire Operational Permit Fee - >30 days 155 Late Payment of CUPA Permit Fee - >30 days
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$495 100% $93 23%
$566 100% $163 40%
$566 100% new new
$566 100% new new
$566 100% new new
$1,132 100% $739 188%
$1,132 100% $739 188%
$1,132 100% $739 188%
$1,132 100% $739 188%
Penalty as Assessed per CSC
Municipal Code
$100
$500 new new
50% of Assessed Fee
Not to Exceed $500
50% of Assessed Fee
Not to Exceed $500
90 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Document Fees
156 Microfilm Copies 0.25 x $283 = $71 $25 plus Actual Cost 157 Photographs 0.25 x $283 = $71 $25 plus Actual Cost
91 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Document Fees
156 Microfilm Copies
157 Photographs
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
Actual Cost $0 0% plus actual cost
Actual Cost $0 0% plus actual cost
92 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
CUPA Fees
158 Hazardous Waste Generator Fees
a) Less than 100 Kg per year 1.75 x $283 = $495 $451 91% b) 100Kg up to 999 kg per year 2.50 x $283 = $708 $666 94% c) 1,000Kg up to 4.99 tons per year 3.50 x $283 = $991 $805 81% d) 5 tons to less than 25 tons per year 5.00 x $283 = $1,415 $1,125 80% e) 25 tons and greater per year 6.00 x $283 = $1,698 $1,239 73% 159 California Accidental Release Program (CALARP) Fees a) CalARP Facility Operating Permit Program 1 10.00 x $283 = $2,830 $2,340 83% b) CalARP Facility Operating Permit Program 2 12.00 x $283 = $3,396 $2,808 83% c) CalARP Facility Operating Permit Program 3 12.00 x $283 = $3,396 $2,808 83% d) RMP Review Fee (per hour) 1.00 x $283 = $283 $279 99% 160 Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule 8.00 x $283 = $2,264 $1,794 79%
b) Conditionally Authorized 5.00 x $283 = $1,415 $1,183 84% c) Conditionally Exempt 2.00 x $283 = $566 $468 83%
161 State of California Annual Surcharges
a) CUPA Oversight Fee As Determined by State
Regulation
b) Underground Tank Fee As Determined by State
Regulation
c) California Accidental Release Prevention Program As Determined by State Regulation
d) Aboveground Petroleum Storage Act As Determined by State Regulation
162 Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity 2.50 x $283 = $708 $578 82%
b) 1,320-10,000 gallon capacity 4.00 x $283 = $1,132 $832 73% c) More than 10,000 gallon capacity 5.00 x $283 = $1,415 $1,084 77% d) Tank in Underground Area (TIUGA) 2.00 x $283 = $566 $492 87% 163 Underground Hazardous Materials Tank
a) First Tank 7.25 x $283 = $2,052 $1,646 80%
b) Each additional tank 2.00 x $283 = $566 $502 89%
164 Hazardous Materials Business Plan
a) 1-3 chemicals 3.00 x $283 = $849 $605 71%
b) 4-6 chemicals 4.00 x $283 = $1,132 $864 76%
c) 7-9 chemicals 6.00 x $283 = $1,698 $1,297 76%
d) 10-15 chemicals 8.00 x $283 = $2,264 $1,743 77%
e) 16-21 chemicals 10.00 x $283 = $2,830 $2,206 78%
f) Each additional chemical >21 chemicals 0.25 x $283 = $71 $61 86% 165 Field Sample - Environmental Laboratory Analysis Actual Cost n/a 166 Miscellaneous CUPA Inspection, CUPA Plan Reviews, CUPA Field Sampling, or CUPA

1.00 $283 $283 n/a
93 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
CUPA Fees
158 Hazardous Waste Generator Fees
a) Less than 100 Kg per year
b) 100Kg up to 999 kg per year
c) 1,000Kg up to 4.99 tons per year
d) 5 tons to less than 25 tons per year
e) 25 tons and greater per year
159 California Accidental Release Program (CALARP) Fees a) CalARP Facility Operating Permit Program 1
b) CalARP Facility Operating Permit Program 2
c) CalARP Facility Operating Permit Program 3
d) RMP Review Fee (per hour)
160 Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule
b) Conditionally Authorized
c) Conditionally Exempt
161 State of California Annual Surcharges
a) CUPA Oversight Fee
b) Underground Tank Fee
c) California Accidental Release Prevention Program
d) Aboveground Petroleum Storage Act
162 Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity
b) 1,320-10,000 gallon capacity
c) More than 10,000 gallon capacity
d) Tank in Underground Area (TIUGA)
163 Underground Hazardous Materials Tank
a) First Tank
b) Each additional tank
164 Hazardous Materials Business Plan
a) 1-3 chemicals
b) 4-6 chemicals
c) 7-9 chemicals
d) 10-15 chemicals
e) 16-21 chemicals
f) Each additional chemical >21 chemicals
165 Field Sample - Environmental Laboratory Analysis
166 Miscellaneous CUPA Inspection, CUPA Plan Reviews, CUPA Field Sampling, or CUPA

Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$473 96% $22 5% annual
$686 97% $20 3%
$897 91% $92 11%
$1,270 90% $145 13% annual
$1,468 86% $229 18% annual
$2,585 91% $245 10% annual
$3,102 91% $294 10% annual
$3,102 91% $294 10% annual
$283 100% $4 1% per hour
$2,029 90% $235 13% annual
$1,299 92% $116 10% annual
$517 91% $49 10% annual
As Determined by State
Regulation
As Determined by State
Regulation
As Determined by State
Regulation
As Determined by State
Regulation
$642 91% $64 11% annual
$982 87% $150 18% annual
$1,249 88% $165 15% annual
$529 93% $37 8% annual
$1,848 90% $202 12% annual
$534 94% $32 6% annual
$727 86% $122 20% annual
$998 88% $134 16% annual
$1,497 88% $200 15% annual
$2,003 88% $260 15% annual
$2,518 89% $312 14% annual
$65 92% $4 7% annual
Actual Cost new new
$283 new new per hour
94 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
EMS Fees
167 Ambulance Transport Fee As Determined by the County of Santa Clara
95 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
EMS Fees
167 Ambulance Transport Fee
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
As Determined by the County
of Santa Clara
new new
96 City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Protection - Emergency Response Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Battalion Chief (24 Hours) 3.00 2,912 - 2,912 8,736 20% 80% 100% 1,747 6,989 8,736 $103 $897,275 Fire Captain 34.00 2,912 - 2,912 99,008 20% 80% 100% 19,802 79,206 99,008 $74 $7,329,562 Driver Engineer 40.00 2,912 - 2,912 116,480 20% 80% 100% 23,296 93,184 116,480 $65 $7,628,275 Firefighter I/II 60.00 2,912 - 2,912 174,720 20% 80% 100% 34,944 139,776 174,720 $61 $10,615,987 Total 137.00 398,944 79,789 319,155 398,944 $26,471,099 Deputy Fire Chief 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $166 $345,550 Total 138.00 400,808 80,162 320,646 400,808 $26,816,650 Total 20% 80% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 56 hour week * 52 weeks per year for 24 hour employees. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 97 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Gen Fd Fd 178
FY 23/24 Forecast Expenses [a] Program 7822 7822
Fund # Fund Desc Account Desc
Protection -
Emerg Resp
Protection -
Emerg Resp Subtotal Adjustment Total Notes
All All 87010 - Salary And Wages - Regular $24,823,006 $1,999,904 $26,822,910 $0 $26,822,910 All All 87011 - Salary Attrition and VTO $0 $0 $0 $0 $0 All All 87030 - S & W - O.T. Vacation Relief $2,563,000 $0 $2,563,000 $0 $2,563,000 All All 87040 - Salary And Wages - Holiday Pay $1,731,125 $155,988 $1,887,113 $0 $1,887,113 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 All All 1 Salary Accounts $29,117,131 $2,155,892 $31,273,023 $0 $31,273,023 All All 87211 - PERS - Safety $15,264,720 $1,286,334 $16,551,054 $0 $16,551,054 All All 87212 - PERS - Misc $89,222 $0 $89,222 $0 $89,222 All All 87221 - Medicare $406,502 $32,418 $438,920 $0 $438,920 All All 87224 - Medicare OT $0 $0 $0 $0 $0
All All 87230 - Health Allocation $2,063,521 $407,016 $2,470,537 $0 $2,470,537 All All 87241 - Dental - City Paid $275 $0 $275 $0 $275 All All 87250 - Basic Life Insurance $3,168 $432 $3,600 $0 $3,600 All All 87270 - Uniform Allowance $24,240 $3,600 $27,840 $0 $27,840 All All 87271 - VEBA $360,000 $54,000 $414,000 $0 $414,000 All All 87272 - EAP $5,760 $864 $6,624 $0 $6,624
All All 87273 - Professional Development $2,000 $0 $2,000 $0 $2,000 All All 87275 - Mobile Phone Allowance $1,920 $0 $1,920 $0 $1,920 All All 87276 - BCN $4,320 $648 $4,968 $0 $4,968
All All 87280 - City Paid Deferred Comp Exp $2,760 $0 $2,760 $0 $2,760 All All 87390 - OPEB $438,000 $65,700 $503,700 $0 $503,700 All All 2 Benefit Accounts $18,666,408 $1,851,012 $20,517,420 $0 $20,517,420 All All 87500 - Operating Supplies $359,847 $0 $359,847 $0 $359,847 All All 87600 - Maintenance $157,854 $0 $157,854 $0 $157,854 All All 87825 - Conference, Travel and Training $2,165 $0 $2,165 $0 $2,165 All All 87865 - Subscription based IT arrangmnt $47,096 $0 $47,096 $0 $47,096 All All 87870 - Contractual Serv Not Class $206,447 $0 $206,447 $0 $206,447 All All 87900 - Rent Expense $3,030 $0 $3,030 $0 $3,030 All All 3 Mat/Serv/Sup $776,439 $0 $776,439 $0 $776,439 All All 87640 - Vehicle Equipment Maintenance $821,833 $0 $821,833 $0 $821,833 All All 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 All All 87660 - Workers Comp Insurance $1,445,843 $0 $1,445,843 $0 $1,445,843 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0
All All 87740 - Vehicle Equipment Amortization $996,399 $0 $996,399 $0 $996,399 All All 87750 - Communi Equipment Amortization $205,456 $0 $205,456 $0 $205,456 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 All All 5 Interfund Services $3,469,531 $0 $3,469,531 $0 $3,469,531 Subtotal $52,029,509 $4,006,904 $56,036,413 $0 $56,036,413 98 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Protection -
Emerg Resp
Protection -
Emerg Resp Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,620,041 $7,190 $2,627,231 $0 $2,627,231 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,672,442 $7,334 $2,679,776 $0 $2,679,776 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $5,165,915 [d]
Subtotal $5,165,915
Total Divisional Costs
Description Total Notes
Total $63,882,104
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $63,882,104
Direct Hours 398,944
Total $160
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $51,790,443 81% $130
Equipment $0 0% $0
Materials / Supplies $4,245,970 7% $11
Other Costs $0 0% $0
Overhead $7,845,691 12% $20
Total $63,882,104 100% $160
99 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $26,822,910
Benefit Accounts $20,517,420
Total 0.76
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,912 0 2,912 80% 2,330
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.25 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief (24 Hours) $103 $79 $181 1.25 $227 $11 $20 $257 Fire Captain $74 $57 $131 1.25 $163 $11 $20 $194
Driver Engineer $65 $50 $116 1.25 $144 $11 $20 $175
Firefighter I/II $61 $46 $107 1.25 $134 $11 $20 $164
Deputy Fire Chief $166 $127 $293 1.25 $367 $11 $20 $397 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 137.00 2,912 398,944 $26,471,099 $66 $160 2.41 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 100
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Training
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Battalion Chief 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $151 $314,059 Fire Captain - Training 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $115 $239,429 Office Specialist II 1.00 2,080 216 1,864 1,864 0% 100% 100% - 1,864 1,864 $45 $92,934 Total 3.00 5,592 - 5,592 5,592 $646,422 Total 0% 100% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 101
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
FY 23/24 Forecast Expenses [a] Program 7841
Fund # Fund Desc Account Desc Training Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $667,619 $0 $667,619 001 General Fund 87011 - Salary Attrition and VTO $0 $0 $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $37,697 $0 $37,697 001 General Fund 87040 - Salary And Wages - Holiday Pay $18,113 $0 $18,113 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 001 General Fund 1 Salary Accounts $723,429 $0 $723,429 001 General Fund 87211 - PERS - Safety $312,901 $0 $312,901 001 General Fund 87212 - PERS - Misc $29,298 $0 $29,298 001 General Fund 87221 - Medicare $9,505 $0 $9,505
001 General Fund 87222 - Social Security $4,799 $0 $4,799 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $75,516 $0 $75,516 001 General Fund 87241 - Dental - City Paid $550 $0 $550 001 General Fund 87242 - Long Term Disability-City Paid $432 $0 $432 001 General Fund 87243 - Vision- City Paid $111 $0 $111 001 General Fund 87250 - Basic Life Insurance $156 $0 $156 001 General Fund 87270 - Uniform Allowance $460 $0 $460 001 General Fund 87271 - VEBA $6,600 $0 $6,600
001 General Fund 87272 - EAP $144 $0 $144
001 General Fund 87273 - Professional Development $500 $0 $500 001 General Fund 87275 - Mobile Phone Allowance $0 $0 $0 001 General Fund 87276 - BCN $72 $0 $72
001 General Fund 87280 - City Paid Deferred Comp Exp $2,760 $0 $2,760 001 General Fund 87390 - OPEB $10,950 $0 $10,950
001 General Fund 2 Benefit Accounts $454,754 $0 $454,754 001 General Fund 87500 - Operating Supplies $62,588 ($62,588) $0 001 General Fund 87800 - Miscellaneous Serv & Supplies $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $82,264 ($82,264) $0 001 General Fund 87865 - Subscription based IT arrangmnt $1,995 ($1,995) $0 001 General Fund 87870 - Contractual Serv Not Class $11,040 ($11,040) $0 001 General Fund 87900 - Rent Expense $3,464 ($3,464) $0 001 General Fund 3 Mat/Serv/Sup $161,351 ($161,351) $0
001 General Fund 87640 - Vehicle Equipment Maintenance $16,317 ($16,317) $0 001 General Fund 87650 - Technical Services Maintenance $0 $0 $0 001 General Fund 87660 - Workers Comp Insurance $38,857 $0 $38,857 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $8,587 $0 $8,587 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $63,761 ($16,317) $47,444 Subtotal $1,403,295 ($177,668) $1,225,627
102
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Training Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $77,730 $0 $77,730 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $79,285 $0 $79,285 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $112,302 [d]
Subtotal $112,302
Total Divisional Costs
Description Total Notes
Total $1,417,214
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $1,417,214
Direct Hours 5,592
Total $253
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $1,178,183 83% $211
Equipment $0 0% $0
Materials / Supplies $47,444 3% $8
Other Costs $0 0% $0
Overhead $191,587 14% $34
Total $1,417,214 100% $253
103
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $667,619
Benefit Accounts $454,754
Total 0.68
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief $151 $103 $254 1.12 $283 $8 $34 $326
Fire Captain - Training $115 $78 $194 1.12 $216 $8 $34 $259 Office Specialist II $45 $30 $75 1.12 $84 $8 $34 $127
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 3.00 2,080 6,240 $646,422 $104 $253 2.45 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 104
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resource Fees

Fee Description
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire
Captain -
Training
Office
Spec'lst
B'tln
Chief
Fire
Captain 24
Hrs
Driver /
Engin'r
Fire
Fighter Total
Training Fees
1 CPR - Adult Heart Saver (4 hours) 3.75 1.25 2.50 7.50 2 CPR - Adult/Pediatric Heart Saver (6 hours) 5.25 1.75 3.50 10.50 3 First Aid (4 hours) 3.75 1.25 2.50 7.50
4 PALS/ACLS Recognition (2 days) 2.67 5.33 2.67 5.33 16.00 5 PALS/ACLS Re-Recognition (1 day) 1.33 2.67 1.33 2.67 8.00 6 Fire Extinguisher Training (2 hours) 0.50 0.75 0.25 0.50 2.00 7 Fire Safety and Evacuation Training Lecture (2 hours) 0.25 0.50 0.50 0.25 0.50 2.00

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental 0.25 1.00 1.25
9 Training Center: Classroom (Limit 80 persons) 0.25 1.00 1.25 10 Training Center: Classroom (Limit 30 persons) 0.25 1.00 1.25 11 Training Center: Classroom (Limit 20 persons) 0.25 1.00 1.25 12 Training Center: Drill Grounds/Tower 0.25 1.00 1.25
Resource Fees
13 Stand-by (One Engine for Permitted Activity) 0.75 0.75 1.50 3.00 14 Fire Watch (Per Person Per Hour) 1.00 1.00
15 Water Clean-up - Industrial and Commercial (1 Engine) 1.00 1.00 1.00 3.00 16 Water Clean-up - Industrial and Commercial (1 Truck) 1.00 1.00 2.00 4.00 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 1.00 1.00 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 1.00 1.00 19 DUI Fire Response 1.00 1.00 1.00 3.00
20 False Alarm Response 0.33 0.33 0.33 1.00
[a] Add to False Alarm fee in penalty schedule.
105
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resour Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental
9 Training Center: Classroom (Limit 80 persons)
10 Training Center: Classroom (Limit 30 persons)
11 Training Center: Classroom (Limit 20 persons)
12 Training Center: Drill Grounds/Tower
Resource Fees
13 Stand-by (One Engine for Permitted Activity)
14 Fire Watch (Per Person Per Hour)
15 Water Clean-up - Industrial and Commercial (1 Engine) 16 Water Clean-up - Industrial and Commercial (1 Truck) 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 19 DUI Fire Response
20 False Alarm Response
[a] Add to False Alarm fee in penalty schedule.

Cost of Service
$326 $283 $259 $127 $257 $194 $175 $164
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire
Captain -
Training
Office
Spec'lst
B'tln
Chief
Fire
Captain 24
Hrs
Driver /
Engin'r
Fire
Fighter
Estimated
Cost of
Service
$728 $219 $410 $1,356
$1,019 $306 $574 $1,899
$728 $219 $410 $1,356
$691 $1,035 $467 $875 $3,067
$345 $517 $233 $437 $1,533
$142 $146 $44 $82 $413
$82 $142 $97 $44 $82 $446
$82 $127 $209
$82 $127 $209
$82 $127 $209
$82 $127 $209
$82 $127 $209
$146 $131 $246 $523
$283 $283
$194 $175 $164 $533
$194 $175 $328 $697
$175 $175
$257 $257
$194 $175 $164 $533
$65 $58 $55 $178
106
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resour Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental
9 Training Center: Classroom (Limit 80 persons)
10 Training Center: Classroom (Limit 30 persons)
11 Training Center: Classroom (Limit 20 persons)
12 Training Center: Drill Grounds/Tower
Resource Fees
13 Stand-by (One Engine for Permitted Activity)
14 Fire Watch (Per Person Per Hour)
15 Water Clean-up - Industrial and Commercial (1 Engine) 16 Water Clean-up - Industrial and Commercial (1 Truck) 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 19 DUI Fire Response
20 False Alarm Response
[a] Add to False Alarm fee in penalty schedule.

Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Change
$
Change
% Unit Notes
$1,302 96% $1,356 100% $54 4% per 6 persons
$1,823 96% $1,898 100% $75 4% per 6 persons
$1,302 96% $1,356 100% $54 4% per 6 persons
$2,937 96% $3,066 100% $129 4% per 6 persons
$1,468 96% $1,533 100% $65 4% per 6 persons
$400 97% $412 100% $12 3% limit 12 persons
$431 97% $445 100% $14 3% limit 20 persons
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$503 96% $522 100% $19 4% per hour
$279 99% $283 100% $4 1% per hour
$513 96% $533 100% $20 4% per hour
$671 96% $697 100% $26 4% per hour
$170 97% $175 100% $5 3% per hour
$244 95% $257 100% $13 5% per hour
$513 96% $533 100% $20 4% per hour
each [a]
107
User and Regulatory Fees
Cost of Service Analysis
Parks and Recreation Department - Reserved Field Use by Non-Profit Groups 108
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Departmental Costs
Department Administration
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1121 Parks & Recreation Administration Department Admin $1,370,607 $741,980 $2,112,587 1122 Park Development Department Admin $194,532 $5,744 $200,276 1123 Park Projects Department Admin $52,865 $1,471 $54,336 Total $1,618,004 $749,195 $2,367,199
Parks Division
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1132 Parks Direct / Indirect Svcs $8,663,696 $1,467,355 $10,131,051 1133 Pools Direct / Indirect Svcs $1,347,204 $40,286 $1,387,490 1134 Buildings Direct / Indirect Svcs $1,269,227 $333,648 $1,602,875 1135 Operations Direct / Indirect Svcs $511,990 $57,607 $569,597 Total $11,792,117 $1,898,897 $13,691,014
Recreation Division Administration
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1142 Recreation Administrative Division Admin $369,424 $50,498 $419,922 Total $369,424 $50,498 $419,922
Special Events
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1171 Citywide Special Events Recreation - Direct $672,886 $20,307 $693,193 Total $672,886 $20,307 $693,193
Direct Services - Recreation
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1141 Health and Wellness Recreation - Direct $216,413 $13,801 $230,214 1143 Youth Activity Center and Programs Recreation - Direct $1,423,461 $189,905 $1,613,366 1144 Senior Center and Therapeutic Rec Recreation - Direct $1,595,843 $193,105 $1,788,948 1145 Community Recreation Center and Programs Recreation - Direct $2,863,936 $308,122 $3,172,058 1146 Youth Sports Recreation - Direct $533,064 $4,849 $537,913 1147 Aquatics Recreation - Direct $610,814 $81,342 $692,156 1148 Sports and Athletics Recreation - Direct $138,607 $15,177 $153,784 1149 Youth and Teen Center Recreation - Direct $339,875 $101,108 $440,983 Total $7,722,013 $907,408 $8,629,421
109
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Departmental Costs
Direct Services - Senior Nutrition Program
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1112 Senior Nutrition Program Senior Nutrition - Direct $152,363 $0 $152,363 Total $152,363 $0 $152,363
Direct Services - Cemetery
Description Division
Divisional
Budget
Allocation of
Citywide
Overhead Total Notes
1162 Maintenance of Grounds Cemetery - Direct $740,689 $0 $740,689 1163 Maintenance of Buildings Cemetery - Direct $137,732 $0 $137,732 1164 Operations Cemetery - Direct $656,750 $132,308 $789,058 0125 Cemetery Perpetual Care Cemetery - Direct $500 $0 $500 0131 Cemetery Endowment Care Cemetery - Direct $30,000 $2,089 $32,089 Total $1,565,671 $134,397 $1,700,068
Total $23,892,478 $3,760,702 $27,653,180
[a] Source: FY 23/24 adopted budget.
110
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Departmental Costs
Description Division
Direct
Divisional
Budget
Allocation of
Citywide
Overhead Total
Allocate as
Indirect Service Adjustment 1 Allocation 1
Adjustment 2
& 3 Allocation 2 Allocation 3
Adjusted
Total
1121 Parks & Recreation Administration Department Admin $1,370,607 $741,980 $2,112,587 Yes - 1 ($2,112,587) $0 1122 Park Development Park Dev - Direct $194,532 $5,744 $200,276 $17,861 $218,138 1123 Park Projects Park Projects - Direct $52,865 $1,471 $54,336 $4,846 $59,182 1171 Citywide Special Events Special Events - Direct $672,886 $20,307 $693,193 $61,821 $755,014 1132 Parks Direct / Indirect Svcs $8,663,696 $1,467,355 $10,131,051 $903,520 $479,007 $11,513,579 1133 Pools Direct / Indirect Svcs $1,347,204 $40,286 $1,387,490 $123,741 $65,602 $1,576,833 1134 Buildings Direct / Indirect Svcs $1,269,227 $333,648 $1,602,875 $142,950 $75,786 $1,821,610 1135 Operations Parks - Division Admin $511,990 $57,607 $569,597 Yes - 2 $50,798 ($620,395) $0 1142 Recreation Administrative Rec - Division Admin $369,424 $50,498 $419,922 Yes - 3 $37,450 ($457,371) $0 1141 Health and Wellness Recreation - Direct $216,413 $13,801 $230,214 $20,531 $12,202 $262,947 1143 Youth Activity Center and Programs Recreation - Direct $1,423,461 $189,905 $1,613,366 $143,885 $85,511 $1,842,762 1144 Senior Center and Therapeutic Rec Recreation - Direct $1,595,843 $193,105 $1,788,948 $159,544 $94,817 $2,043,309 1145 Community Recreation Center and Programs Recreation - Direct $2,863,936 $308,122 $3,172,058 $282,894 $168,124 $3,623,076 1146 Youth Sports Recreation - Direct $533,064 $4,849 $537,913 $47,973 $28,510 $614,395 1147 Aquatics Recreation - Direct $610,814 $81,342 $692,156 $61,729 $36,685 $790,570 1148 Sports and Athletics Recreation - Direct $138,607 $15,177 $153,784 $13,715 $8,151 $175,649 1149 Youth and Teen Center Recreation - Direct $339,875 $101,108 $440,983 $39,328 $23,373 $503,684 Total $22,174,444 $3,626,305 $25,800,749 ($2,112,587) $2,112,587 ($1,077,767) $620,395 $457,371 $25,800,749 [a] Source: FY 23/24 adopted budget.
111
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Annual Maintenance Costs of Amenities
Description Acres Building Picnic Area BBQs Restrooms Basketball
Courts Tennis Courts Play Area
Softball
Fields Baseball Field
Soccer /
Football Field
Natural
Soccer /
Football Field
Synthetic
Swimming
Pool Total
Agnew 2.00 1 1 1 1 1 5
Bowers 7.00 1 1 1 1 1 5
Bracher 3.50 1 1 1 1 4
Central 52.00 1 1 1 1 1 1 1 2 1 10
City Plaza 1.00 1 1
Civic Center 3.00 0
Earl Carmichael 10.50 1 1 1 1 1 1 1 7
Everett Alvarez Jr. 1.50 1 1 1 1 1 5
Fairway Glen 4.00 1 1 1 1 4
Fremont 7.00 1 1 2
Fuller St 2.40 1 1 1 1 4
Geoff Goodfellow 0.30 0
Haines Int'l Swim Center 1 1
Henry Schmidt 8.00 1 1 1 1 1 1 1 1 8
Homeridge 6.00 1 1 1 1 1 1 6
Jenny Strand 5.00 1 1 1 1 1 1 6
Larry Marsalli 7.00 1 1 1 1 1 5
Lick Mill 10.50 1 1 1 1 1 1 1 7
Live Oak 11.00 1 1 1 1 4
Machado 3.50 1 1 1 1 1 1 1 7
Mary Gomez 8.00 1 1 1 1 1 1 1 7
Maywood 9.50 1 1 1 1 1 1 6
Montague 5.50 1 1 1 1 1 1 1 7
Montague Swim Center 1.50 1 1
Parkway 3.50 1 1 1 1 4
Reed & Grant Sports Park 9.75 1 1 1 1 1 1 4 10
Dog Park 1 1 1 3
Rotary 0.50 1 1 1 3
San Tomas & Monroe 2.00 1 1 1 3
Steve Carli 3.00 1 1 1 1 4
Thamien 3.50 1 1 1 1 1 1 6
Barrett Park 1.00 1 1 1 3
Ulastic (Open Space) 0
War Memorial Playground 1.00 1 1 1 3
Warburton 6.00 1 1 1 1 1 1 6
Washington Park Fields 3.50 1 1 1 3
Westwood Oaks 1.50 1 1 1 1 1 5
Youth Soccer Park 10.80 1 1 2 1 5
Total 215.75 11 29 24 28 15 10 30 5 4 4 5 5 170
112
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Annual Maintenance Costs of Amenities
Ongoing Operations and Maintenance Costs for Parks, Buildings, and Pools Description Budget Unit Total Budget
C'wide
Overhead
Alloc Subtotal
Share
Allocated to
Recreation
Buildings
Share
Allocated to
Pools
Share
Allocated to
Sportsfields
Share
Allocated to
Other
Intensive Use
Areas (e.g.
play areas,
BBQ)
Share
Allocated to
Passive Areas
(e.g. open
space) Note
Parks 1132 $8,663,696 $1,467,355 $10,131,051 25% 50% 25% Pools 1133 $1,347,204 $40,286 $1,387,490 100%
Buildings 1134 $1,269,227 $333,648 $1,602,875 100%
Operations 1135 $511,990 $57,607 $569,597 33% 33% 8% 17% 8% Total $11,792,117 $1,898,897 $13,691,014
Ongoing Operations and Maintenance Costs for Parks, Buildings, and Pools Description Total Cost
Recreation
Buildings Pools Sportsfields
Other
Intensive Use
Areas (e.g. play
areas, BBQ)
Passive Areas
(e.g. open
space)
Parks $10,131,051 $0 $0 $2,532,763 $5,065,526 $2,532,763 Pools $1,387,490 $0 $1,387,490 $0 $0 $0
Buildings $1,602,875 $1,602,875 $0 $0 $0 $0
Operations $569,597 $189,866 $189,866 $47,466 $94,933 $47,466 Total $13,691,014 $1,792,741 $1,577,356 $2,580,229 $5,160,458 $2,580,229 Counts for Allocation of Costs
Description Total
Cost
Assignment
Allocation
Per Bldg /
Facility / Area
% Assign to
Targeted
Recoverable
Costs
% Assign to
Tax Funded
Costs % Total
$ Assign to
Targeted
Recoverable
Costs
$ Assign to
Tax Funded
Costs $ Total
Buildings 11 $1,792,741 $162,976 15% 85% 100% $268,911 $1,523,830 $1,792,741 Aquatic Facilities 5 $1,577,356 $315,471 15% 85% 100% $236,603 $1,340,753 $1,577,356 Sportsfields 18 $2,580,229 $143,346 25% 75% 100% $645,953 $1,934,276 $2,580,229 Other Intensive Use Areas (Picnic, BBQ, Restroom, Courts, Play Area) 136 $5,160,458 $37,945 0% 100% 100% $0 $5,160,458 $5,160,458 All Other Areas n/a $2,580,229 $2,580,229 0% 100% 100% $0 $2,580,229 $2,580,229 Total 170 $13,691,014 $1,151,468 $12,539,546 $13,691,014 [a] Source: Amenity list from City website.
[b] Source: FY 23/24 adopted budget.
113
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Calculation of Cost Recovery for Reserved Field Use
Sportsfield - Primary Reservable Hours
Description Total Rationale
Sportsfields 18
Primary Reservable Hours Per Field 2,080 <<< M-F 4 hours per day; Weekends 10 hours per day Total Reservable Hours 37,440
Reserved Share of Primary Reservable Hours 9,373 25% <<< Average of FY 21/22 and FY 22/23 actual reserved hours for non-profit youth sports groups Unreserved Share of Primary Reservable Hours 28,067 75% Sportsfield - Cost Allocation Amongst Reserved Hours and Unreserved Hours Description Total Rationale
Cost 2,580,229 <<< See Worksheet 3 amenity list
Total Recoverable from Reserved Hours $645,953 <<< Allocation of costs linked to reserved hours.

Total Unreserved Hours (i.e., tax funded hours) $1,934,276 <<< Allocation of costs linked to unreserved hours.

Total $2,580,229
Sportsfield - Cost Recovery from Youth Sports Organizations Description Total Rationale
Cost $645,953 <<< See Total Recoverable from Reserved Hours Rate Per Hour for Reserved Field Use (Non-Profit Youth Sports Group) $14 <<< Current rate per reserved rental hour for non-profit youth sports groups.

Reserved Hours 9,373 <<< Average of FY 21/22 and FY 22/23 actual reserved hours for non-profit youth sports groups Forecast Revenue $131,222
Cost Recovery Percentage 20%
114
User and Regulatory Fees
Cost of Service Analysis
Parks and Recreation Department - General Fund Department Cost Recovery 115
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Parks and Recreation Department
Annual Operating Expenditures - Direct to Department
Description Total Note
Parks and Recreation (Excludes Cemetery and Senior Nutrition) $22,174,444 [a] Allocation of Citywide Overhead $3,626,305 [b]
Total $25,800,749
Revenue Information
Description Total Note
Misc Chg For Current Services $2,866,000 [a]
Rents And Royalties $712,000 [a]
Swimming Pool Receipts $12,000 [a]
Total $3,590,000
Cost Recovery Information
Description Total Note
Generated Revenue (e.g., Cost Recovery) $3,590,000 [b]
Tax and Grant Funded Revenue (e.g., Gen Fd.) $22,210,749 [b] Total $25,800,749
Generated Revenue Share 14% <<< Aggregate cost recovery Tax and Grant Funded Revenue Share 86%
Total 100%
[a] Source: FY 23/24 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan with 2% annual inflationary adjustment. 116
Police Department Fees
117
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Investigations and Records Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Police Lieutenant 1.00 2,080 216 1,864 1,864 70% 30% 100% 1,305 559 1,864 $123 $256,256 Police Sergeant 5.00 2,080 216 1,864 9,320 25% 75% 100% 2,330 6,990 9,320 $106 $1,106,664 Police Officer 17.00 2,080 216 1,864 31,688 20% 80% 100% 6,338 25,350 31,688 $92 $3,250,645 Police Records Manager 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 $77 $159,973 Forensic Coordinator 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $66 $137,426 Crime Analyst 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $63 $130,811 Police Records Supervisor 4.00 2,080 216 1,864 7,456 25% 75% 100% 1,864 5,592 7,456 $63 $522,995 Police
Records Specialist II 15.00 2,080 216 1,864 27,960 20% 80% 100% 5,592 22,368 27,960 $57 $1,776,840 Community Service Officer II 3.00 2,080 216 1,864 5,592 20% 80% 100% 1,118 4,474 5,592 $56 $351,936 Office Specialist III 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $49 $102,274
Office Specialist II 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $45 $92,934 Total 50.00 93,200 24,232 68,968 93,200 $7,888,754 Total 26% 74% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 118
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
FY 23/24 Adopted Expenses [a] Program 7742
Fund # Fund Desc Account Desc PD - Admin Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,608,009 $0 $1,608,009 001 General Fund 87011 - Salary Attrition and VTO ($112,558) $0 ($112,558) 001 General Fund 87030 - S & W - O.T. Vacation Relief $12,307 $0 $12,307 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 001 General Fund 1 Salary Accounts $1,507,758 $0 $1,507,758 001 General Fund 87211 - PERS - Safety $637,493 $0 $637,493 001 General Fund 87212 - PERS - Misc $182,044 $0 $182,044 001 General Fund 87221 - Medicare $24,791 $0 $24,791
001 General Fund 87222 - Social Security $33,201 $0 $33,201 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $113,958 $0 $113,958 001 General Fund 87241 - Dental - City Paid $2,200 $0 $2,200 001 General Fund 87242 - Long Term Disability-City Paid $2,391 $0 $2,391 001 General Fund 87243 - Vision- City Paid $888 $0 $888 001 General Fund 87250 - Basic Life Insurance $408 $0 $408 001 General Fund 87270 - Uniform Allowance $1,800 $0 $1,800 001 General Fund 87271 - VEBA $6,600 $0 $6,600
001 General Fund 87272 - EAP $384 $0 $384
001 General Fund 87274 - Auto Allowance $2,400 $0 $2,400 001 General Fund 87275 - Mobile Phone Allowance $1,920 $0 $1,920 001 General Fund 87279 - Misc Other Benefits $53,629 $0 $53,629 001 General Fund 87280 - City Paid Deferred Comp Exp $5,400 $0 $5,400 001 General Fund 87390 - OPEB $29,200 $0 $29,200
001 General Fund 87391 - POST $0 $0 $0
001 General Fund 2 Benefit Accounts $1,098,707 $0 $1,098,707 001 General Fund 87500 - Operating Supplies $17,127 $0 $17,127 001 General Fund 87810 - Utilities Expenses $311,358 $0 $311,358 001 General Fund 87870 - Contractual Serv Not Class $485 $0 $485 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $328,970 $0 $328,970
001 General Fund 87640 - Vehicle Equipment Maintenance $131,918 $0 $131,918 001 General Fund 87650 - Technical Services Maintenance $2,343,773 $0 $2,343,773 001 General Fund 87660 - Workers Comp Insurance $149,494 $0 $149,494 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $92,987 $0 $92,987 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $2,718,172 $0 $2,718,172 Subtotal $5,653,607 $0 $5,653,607
119
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Police - Admin Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,226,240 $0 $2,226,240 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,270,765 $0 $2,270,765 Total Costs for Allocation
Description Total Adjustment Total Notes
Department Administration $7,924,372 $0 $7,924,372 [d]
Subtotal $7,924,372 $0 $7,924,372
Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administration 50.00 (50.00) 0.00 0%
Investigations 50.00 0.00 50.00 28%
Field Operations 121.00 0.00 121.00 67%
Special Operations 10.00 0.00 10.00 6%
Total 231.00 (50.00) 181.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Investigations $2,189,053
Field Operations $5,297,508
Special Operations $437,811
Total $7,924,372
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units. 120
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records FY 23/24 Adopted Expenses [a] Program 7732 7733 7734
Fund # Fund Desc Account Desc
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
001 General Fund 87010 - Salary And Wages - Regular $4,076,529 $968,988 $2,448,591 $7,494,108 $0 $7,494,108 001 General Fund 87011 - Salary Attrition and VTO ($282,924) ($67,083) ($171,279) ($521,286) $0 ($521,286) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0
001 General Fund 87020 - Salary And Wages - As Needed $35,884 $0 $0 $35,884 $0 $35,884 001 General Fund 87030 - S & W - O.T. Vacation Relief $246,135 $147,681 $92,790 $486,606 $0 $486,606 001 General Fund 87040 - Salary And Wages - Holiday Pay $261,486 $71,616 $9,584 $342,686 $0 $342,686 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $4,337,110 $1,121,202 $2,379,686 $7,837,998 $0 $7,837,998 001 General Fund 87211 - PERS - Safety $2,281,645 $627,094 $1,014 $2,909,753 $0 $2,909,753 001 General Fund 87212 - PERS - Misc $191,427 $1,677 $836,825 $1,029,929 $0 $1,029,929 001 General Fund 87221 - Medicare $70,942 $18,475 $38,140 $127,557 $0 $127,557 001 General Fund 87222 - Social Security $33,562 $0 $158,033 $191,595 $0 $191,595 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0
001 General Fund 87230 - Health Allocation $417,304 $99,460 $351,210 $867,974 $0 $867,974 001 General Fund 87241 - Dental - City Paid $6,325 $1,375 $6,050 $13,750 $0 $13,750 001 General Fund 87242 - Long Term Disability-City Paid $2,673 $0 $12,204 $14,877 $0 $14,877 001 General Fund 87243 - Vision- City Paid $2,553 $555 $2,442 $5,550 $0 $5,550 001 General Fund 87250 - Basic Life Insurance $912 $180 $2,640 $3,732 $0 $3,732 001 General Fund 87270 - Uniform Allowance $11,400 $3,000 $12,600 $27,000 $0 $27,000 001 General Fund 87271 - VEBA $25,200 $6,000 $25,800 $57,000 $0 $57,000 001 General Fund 87272 - EAP $240 $0 $1,056 $1,296 $0 $1,296 001 General Fund 87274 - Auto Allowance $0 $0 $2,400 $2,400 $0 $2,400 001 General Fund 87279 - Misc Other Benefits $241,878 $71,616 $0 $313,494 $0 $313,494 001 General Fund 87280 - City Paid Deferred Comp Exp $35,100 $9,000 $75,600 $119,700 $0 $119,700 001 General Fund 87390 - OPEB $83,950 $18,250 $80,300 $182,500 $0 $182,500 001 General Fund 87391 - POST $0 $0 $0 $0 $0 $0
001 General Fund 2 Benefit Accounts $3,405,111 $856,682 $1,606,314 $5,868,107 $0 $5,868,107 001 General Fund 87500 - Operating Supplies $591 $3,880 $6,578 $11,049 $0 $11,049 001 General Fund 87865 - Subscription Based IT $220,967 $0 $298,797 $519,764 $0 $519,764 001 General Fund 87870 - Contractual Serv Not Class $338,672 $0 $136,790 $475,462 ($475,462) $0 001 General Fund 87940 - Mandated Program Costs $346,379 $0 $0 $346,379 ($346,379) $0 001 General Fund 3 Mat/Serv/Sup $906,609 $3,880 $442,165 $1,352,654 ($821,841) $530,813 001 General Fund 87640 - Vehicle Equipment Maintenance $191,303 $0 $0 $191,303 $0 $191,303 001 General Fund 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 $0 001 General Fund 87660 - Workers Comp Insurance $375,765 $89,096 $227,483 $692,344 $0 $692,344 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $118,038 $0 $0 $118,038 $0 $118,038 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $685,106 $89,096 $227,483 $1,001,685 $0 $1,001,685 Subtotal $9,333,936 $2,070,860 $4,655,648 $16,060,444 ($821,841) $15,238,603 121
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $385,342 $72,902 $274,677 $458,244 $0 $458,244 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% [b]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $393,049 $74,360 $280,171 $467,409 $0 $467,409 Total Divisional Costs
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Total $9,726,985 $2,145,220 $4,935,819 $16,527,853 ($821,841) $15,706,012 Department Administration Costs Assigned to Investigations and Records Description Total Notes
Department Administration $2,189,053 [c]
Subtotal $2,189,053
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $17,895,065
Direct Hours 68,968 [d]
Total $259
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $13,706,105 77% $199
Equipment $0 0% $0
Materials / Supplies $1,532,498 9% $22
Other Costs $0 0% $0
Overhead $2,656,462 15% $39
Total $17,895,065 100% $259
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $7,837,998
Benefit Accounts $5,868,107
Total 0.75
122
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 74% 1,379
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.51 Position
Top Step Hrly
[e] Benefits
Subtotal
Labor Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Police Lieutenant $123 $92 $215 1.51 $325 $22 $39 $386
Police Sergeant $106 $80 $186 1.51 $281 $22 $39 $341
Police Officer $92 $69 $161 1.51 $242 $22 $39 $303
Police Records Manager $77 $58 $134 1.51 $203 $22 $39 $264 Forensic Coordinator $66 $49 $116 1.51 $174 $22 $39 $235 Crime Analyst $63 $47 $110 1.51 $166 $22 $39 $227
Police Records Supervisor $63 $47 $110 1.51 $166 $22 $39 $226 Police Records Specialist II $57 $43 $100 1.51 $150 $22 $39 $211 Community Service Officer II $56 $42 $99 1.51 $149 $22 $39 $209 Office Specialist III $49 $37 $86 1.51 $130 $22 $39 $190 Office Specialist II $45 $33 $78 1.51 $118 $22 $39 $179 Public Safety Dispatcher $71 $53 $124 1.51 $187 $22 $39 $248 Police Records Specialist I $52 $39 $90 1.51 $136 $22 $39 $197 Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE
Hours Per
FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-Burdened
Hourly Rate
ICR
Multiplier Notes
Total 50.00 2,080 104,000 $7,888,754 $76 $259 3.42 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [c] To account for department admin support provided but not directly budgeted to direct service units. See Police - Department Administration cost allocation worksheet. [d] See worksheet labeled: Allocation of Annual Labor Effort - Police Investigations and Records. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 123
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service

POLICE FEES
1 Alarm Permit Application 0.50 0.50 $105 $0 $0 $0 $0 $105 Non-registration
Annual Renewal 0.25 0.25 $52 $0 $0 $0 $0 $52
Late
Reinstatement
2 Bingo Organization 6.83 6.83 $1,428 $0 $0 $0 $0 $1,428 3 CAD report for legal purposes
4 CD for legal purposes
5 Citation Sign Off Non-Santa Clara Citations Only 0.17 0.17 $35 $0 $0 $0 $0 $35 6 Clearance Letter 0.25 0.25 $0 $0 $49 $0 $0 $49
7 Closing Out Sale 0.25 0.58 0.83 $52 $177 $0 $0 $0 $229 8 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
9 Crime Analysis Reports
10 Dispatch service required for special events 1.00 1.00 $0 $0 $0 $0 $248 $248 11 Driving Under the Influence Emergency Response
12 False Alarm Calls
Second false alarm 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Third false alarm 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Fourth false alarm ($25 penalty) 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Fifth & subsequent false alarms ($50 penalty) 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 13 False Alarm Calls - Holdup Alarm (In Addition to False Alarm Fees) 0.50 0.50 $0 $152 $0 $0 $0 $152 14 Fingerprinting Services LiveScan (Sent to Department of Justice) 0.33 0.33 $70 $0 $0 $0 $0 $70 15 Fingerprinting Hard Card (Person Takes Card With Them) 0.33 0.33 $70 $0 $0 $0 $0 $70 124
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description

POLICE FEES
1 Alarm Permit Application
Non-registration
Annual Renewal
Late
Reinstatement
2 Bingo Organization
3 CAD report for legal purposes
4 CD for legal purposes
5 Citation Sign Off Non-Santa Clara Citations Only
6 Clearance Letter
7 Closing Out Sale
8 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
9 Crime Analysis Reports
10 Dispatch service required for special events
11 Driving Under the Influence Emergency Response
12 False Alarm Calls
Second false alarm
Third false alarm
Fourth false alarm ($25 penalty)
Fifth & subsequent false alarms ($50 penalty)
13 False Alarm Calls - Holdup Alarm (In Addition to False Alarm Fees) 14 Fingerprinting Services LiveScan (Sent to Department of Justice) 15 Fingerprinting Hard Card (Person Takes Card With Them) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$37 35% $37 35%
$50 $50
$15 29% $15 29%
$25 $25
$15 $15
$1,365 96% $1,428 100%
$0.20 $0.20 per page
$3 $3 per CD
$33 95% $34 98%
$50 102% $49 99%
$218 95% $229 100%
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
$0.20 $0.20 per page
$236 95% $248 100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$50 26% $50 26%
$111 58% $115 60%
$136 71% $140 73%
$161 83% $165 86%
$121 80% $125 83%
$66 95% $69 99% per roll
$66 95% $69 99% per card
125
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service
16 ID Card Renewal (for multiple applicants) 0.50 0.50 $105 $0 $0 $0 $0 $105 17 Massage Establishment
Massage Establishment Application - Initial 5.75 1.00 6.75 $1,202 $303 $0 $0 $0 $1,505 Massage Establishment Application - Sole Proprietor (Initial) 4.50 0.50 5.00 $941 $152 $0 $0 $0 $1,092 Massage Establishment Renewal 4.75 1.00 5.75 $993 $303 $0 $0 $0 $1,296 Massage Establishment Renewal - Sole Proprietor 3.75 0.50 4.25 $784 $152 $0 $0 $0 $935 Massage Establishment Permit Amendments 0.50 0.50 $105 $0 $0 $0 $0 $105 18 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial 1.75 1.75 $366 $0 $0 $0 $0 $366 Motor Funeral Escort Company - Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 Motor Funeral Escort Driver - Initial 0.75 0.75 $157 $0 $0 $0 $0 $157 Motor Funeral Escort Driver - Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 19 Off-duty employment
20 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration 0.75 0.75 $157 $0 $0 $0 $0 $157 Pawn/Secondhand Dealer - Renewal 0.50 0.50 $105 $0 $0 $0 $0 $105 21 Photo CD's
22 Police Reports
23 Private Security
Private Security Application - Registration 1.00 1.00 $209 $0 $0 $0 $0 $209 Private Security Application - Renewal 0.50 0.50 $105 $0 $0 $0 $0 $105 24 Public Entertainment Application
Public Entertainment Application 0.75 0.25 1.00 $157 $0 $0 $85 $0 $242 Public Entertainment Renewal 0.50 0.25 0.75 $105 $0 $0 $85 $0 $190 126
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
16 ID Card Renewal (for multiple applicants)
17 Massage Establishment
Massage Establishment Application - Initial
Massage Establishment Application - Sole Proprietor (Initial) Massage Establishment Renewal
Massage Establishment Renewal - Sole Proprietor
Massage Establishment Permit Amendments
18 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial
Motor Funeral Escort Company - Renewal
Motor Funeral Escort Driver - Initial
Motor Funeral Escort Driver - Renewal
19 Off-duty employment
20 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration
Pawn/Secondhand Dealer - Renewal
21 Photo CD's
22 Police Reports
23 Private Security
Private Security Application - Registration
Private Security Application - Renewal
24 Public Entertainment Application
Public Entertainment Application
Public Entertainment Renewal
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$99 95% $104 100%
$795 53% $834 55%
$161 15% $169 15%
$638 49% $669 52%
$112 12% $117 13%
$51 49% $53 51%
$349 95% $365 100%
$149 95% $156 100%
$149 95% $156 100%
$149 95% $156 100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$149 95% $156 100%
$99 95% $104 100%
$3 $3 per CD
$0.20 $0.20 per page
$199 95% $209 100%
$99 95% $104 100%
$231 95% $242 100%
$181 95% $189 100%
127
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service
25 Public Entertainment General Fines for Violation (Infraction):
1st Offense $0 $0 $0 $0 $0
2nd Offense $0 $0 $0 $0 $0
Subsequent Offenses $0 $0 $0 $0 $0
26 Release of Stored Vehicles 0.17 0.33 0.50 $35 $0 $66 $0 $0 $101 27 Repo Fee (Repossessed Vehicles) 0.17 0.08 0.25 $35 $0 $16 $0 $0 $51 28 Residential Parking Permit / Guest Parking Permit (each) 0.17 0.17 $35 $0 $0 $0 $0 $35 29 Second Response Ordinance
30 Solicitor/Peddler
Solicitor/Peddler Application - Background Investigation 1.75 1.75 $366 $0 $0 $0 $0 $366 Solicitor/Peddler/Employee Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 Solicitor/Peddler Application - Employee Only 0.75 0.75 $157 $0 $0 $0 $0 $157 31 Taxicab / Pedicab Company Application 35.50 35.50 $7,420 $0 $0 $0 $0 $7,420 32 Taxicab / Pedicab Company Renewal - Per Year 3.75 3.75 $784 $0 $0 $0 $0 $784 33 Taxicab / Pedicab Driver Application 0.75 0.75 $157 $0 $0 $0 $0 $157 34 Taxicab / Pedicab Driver Renewal, Retest or Reinspection 0.75 0.75 $157 $0 $0 $0 $0 $157 35 Taxicab / Pedicab Safety Inspection Fee 1.00 1.00 $209 $0 $0 $0 $0 $209 36 Tow Drivers Application 0.75 0.75 $157 $0 $0 $0 $0 $157 37 USB Drive for Police Reports
128
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
25 Public Entertainment General Fines for Violation (Infraction):
1st Offense
2nd Offense
Subsequent Offenses
26 Release of Stored Vehicles
27 Repo Fee (Repossessed Vehicles)
28 Residential Parking Permit / Guest Parking Permit (each) 29 Second Response Ordinance
30 Solicitor/Peddler
Solicitor/Peddler Application - Background Investigation Solicitor/Peddler/Employee Renewal
Solicitor/Peddler Application - Employee Only
31 Taxicab / Pedicab Company Application
32 Taxicab / Pedicab Company Renewal - Per Year
33 Taxicab / Pedicab Driver Application
34 Taxicab / Pedicab Driver Renewal, Retest or Reinspection 35 Taxicab / Pedicab Safety Inspection Fee
36 Tow Drivers Application
37 USB Drive for Police Reports
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$150 $150
$300 $300
$750 $750
$100 100% $100 100%
$15 $15
$32 91% $34 98%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$349 95% $365 100%
$149 95% $156 100%
$149 95% $156 100%
$7,093 96% $7,419 100%
$749 96% $783 100%
$149 95% $156 100%
$149 95% $156 100%
$199 95% $209 100%
$149 95% $156 100%
$8 $8 per Device
129
Public Works Department Fees
130
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Engineering
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Less: Breaks,
Admin, Train
[d]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Director of Public Works 0.75 2,080 216 374 1,490 1,118 100% 0% 100% 1,118 - 1,118 $168 $262,049 Assistant Director of Public Works/City En 1.00 2,080 216 374 1,490 1,490 95% 5% 100% 1,416 75 1,490 $137 $285,834 Management Analyst 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $75 $155,293 Office Specialist II 0.50 2,080 216 374 1,490 745 100% 0% 100% 745 - 745 $45 $46,467 Office Specialist III 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $49 $102,274 Office Specialist IV 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $52 $107,411 Account Clerk II 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $50 $104,832 Chief of Party 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1, 490 $66 $137,426 Principal Engineer 3.00 2,080 216 374 1,490 4,470 70% 30% 100% 3,129 1,341 4,470 $120 $745,742 Principal Planner 1.00 2,080 216 374 1,490 1,490 70% 30% 100% 1,043 447 1,490 $96 $200,450 Public W
orks Inspector 4.00 2,080 216 374 1,490 5,960 0% 100% 100% - 5,960 5,960 $64 $536,474 Senior Engineer (Civil) 8.00 2,080 216 374 1,490 11,920 0% 100% 100% - 11,920 11,920 $95 $1,582,298 Senior Engineering Aide 2.00 2,080 216 374 1,490 2,980 0% 100% 100% - 2,980 2,980 $57 $237,078 Associate Engineer (Civil) 9.00 2,080 216 374 1,490 13,410 0% 100% 100% - 13,410 13,410 $80 $1,502,842 Tr
ansportation Manager 1.00 2,080 216 374 1,490 1,490 95% 5% 100% 1,416 75 1,490 $121 $250,848 Traffic Operations Engineer 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1,490 $88 $183,768 Total 36.25 54,013 14,826 39,187 54,013 $6,441,084 Total 27% 73% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 131
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 23/24 Forecast Expenses [a] Program 4411 4412 4413 4431 4432 4433 4434 4435 4441 4442 4443 Fund # Fund Desc Account Desc
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
001 General Fund 87010 - Salary And Wages - Regular $285,880 $285,880 $0 $264,819 $428,993 $0 $203,912 $97,492 $144,311 $122,201 $0 001 General Fund 87011 - Salary Attrition and VTO ($8,576) ($8,576) $0 ($7,943) ($12,868) $0 ($6,117) ($2,925) ($4,329) ($3,666) $0 001 General Fund 87020 - Salary And Wages - As Needed $0 $0 $0 $25,892 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $722 $0 $0 $0 $0 $0 $32,385 $0 $529 $0 $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 ($52,149) $0 $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $278,026 $277,304 $0 $230,619 $416,125 $0 $230,180 $94,567 $140,511 $118,535 $0 001 General Fund 87212 - PERS - Misc $96,788 $96,788 $0 $89,582 $144,147 $0 $69,301 $33,118 $48,918 $41,402 $0 001 General Fund 87221 - Medicare $4,396 $4,386 $0 $8,343 $6,497 $0 $3,572 $1,490 $2,175 $1,826 $0 001 General Fund 87222 - Social Security $13,604 $13,557 $0 $19,275 $22,915 $0 $13,904 $5,875 $7,808 $6,782 $0 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87230 - Health Allocation $22,676 $22,676 $0 $27,560 $37,174 $0 $19,883 $8,907 $14,154 $13,015 $0 001 General Fund 87241 - Dental - City Paid $478 $478 $0 $441 $646 $0 $328 $166 $217 $189 $0 001 General Fund 87242 - Long Term Disability-CIty Paid $722 $722 $0 $112 $411 $0 $38 $19 $75 $38 $0 001 General Fund 87243 - Vision- City Paid $213 $213 $0 $180 $259 $0 $131 $69 $88 $77 $0 001 General Fund 87250 - Basic Life Insurance $146 $146 $0 $192 $282 $0 $144 $72 $96 $84 $0 001 General Fund 87271 - VEBA $1,041 $1,041 $0 $960 $1,410 $0 $720 $360 $480 $420 $0 001 General Fund 87272 - EAP $84 $84 $0 $75 $114 $0 $59 $27 $40 $35 $0 001 General Fund 87274 - Auto Allowance $3,144 $3,144 $0 $720 $2,640 $0 $240 $120 $480 $240 $0 001 General Fund 87275 - Mobile Phone Allowance $317 $317 $0 $288 $1,056 $0 $96 $48 $192 $96 $0 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $260 $250 $0 $220 $110 $120 $120 $0 001 General Fund 87280 - City Paid - Deferred Comp Exp $0 $0 $0 $1,293 $1,246 $0 $1,096 $549 $600 $600 $0 001 General Fund 87390 - OPEB $6,330 $6,330 $0 $5,837 $8,580 $0 $4,383 $2,187 $2,920 $2,555 $0 001 General Fund 2 Benefit Accounts $149,939 $149,882 $0 $155,118 $227,627 $0 $114,115 $53,117 $78,363 $67,479 $0 001 General Fund 87500 - Operating Supplies $4,338 $0 $0 $3,064 $0 $0 $0 $0 $8,995 $0 $0 001 General Fund 87600 - Maintenance $0 $0 $0 $0 $0 $0 $820,969 $0 $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $6,497 $0 $0 $2,089 $0 $0 $0 $0 $5,413 $0 $0 001 General Fund 87865 - Subscription baed IT arrangmnt $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87870 - Contractual Serv Not Class $2,302 $0 $0 $19,950 $0 $0 $0 $0 $4,238 $0 $0 001 General Fund 87900 - Rent Expense $0 $0 $0 $95 $0 $0 $0 $0 $95 $0 $0 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $13,137 $0 $0 $25,198 $0 $0 $820,969 $0 $18,741 $0 $0 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $0 $4,255 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87650 - Technical Services Maintenance $5,955 $5,146 $5,243 $20,917 $9,369 $0 $14,437 $1,499 $16,024 $2,839 $19,815 001 General Fund 87660 - Workers Comp Insurance $2,416 $2,416 $2,467 $2,238 $3,625 $0 $1,723 $824 $1,220 $1,033 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $7,196 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87750 - Communi Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $8,371 $7,562 $7,710 $34,606 $12,994 $0 $16,160 $2,323 $17,244 $3,872 $19,815 044 CIP 87010 - Salary And Wages - Regular $0 $0 $291,936 $0 $0 $376,439 $0 $0 $0 $0 $955,495 044 CIP 87011 - Salary Attrition and VTO $0 $0 ($8,758) $0 $0 ($11,293) $0 $0 $0 $0 ($28,665) 044 CIP 87030 - S & W - O.T. Vacation Relief $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,594 132
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 23/24 Forecast Expenses [a] Program
Fund # Fund Desc Account Desc
001 General Fund 87010 - Salary And Wages - Regular
001 General Fund 87011 - Salary Attrition and VTO
001 General Fund 87020 - Salary And Wages - As Needed
001 General Fund 87030 - S & W - O.T. Vacation Relief
001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage 001 General Fund 1 Salary Accounts
001 General Fund 87212 - PERS - Misc
001 General Fund 87221 - Medicare
001 General Fund 87222 - Social Security
001 General Fund 87223 - Social Security - OT
001 General Fund 87224 - Medicare OT
001 General Fund 87230 - Health Allocation
001 General Fund 87241 - Dental - City Paid
001 General Fund 87242 - Long Term Disability-CIty Paid 001 General Fund 87243 - Vision- City Paid
001 General Fund 87250 - Basic Life Insurance
001 General Fund 87271 - VEBA
001 General Fund 87272 - EAP
001 General Fund 87274 - Auto Allowance
001 General Fund 87275 - Mobile Phone Allowance
001 General Fund 87279 - Misc. Other Benefits
001 General Fund 87280 - City Paid - Deferred Comp Exp
001 General Fund 87390 - OPEB
001 General Fund 2 Benefit Accounts
001 General Fund 87500 - Operating Supplies
001 General Fund 87600 - Maintenance
001 General Fund 87825 - Conference, Travel and Training 001 General Fund 87865 - Subscription baed IT arrangmnt 001 General Fund 87870 - Contractual Serv Not Class
001 General Fund 87900 - Rent Expense
001 General Fund 87940 - Mandated Program Costs
001 General Fund 3 Mat/Serv/Sup
001 General Fund 87640 - Vehicle Equipment Maintenance
001 General Fund 87650 - Technical Services Maintenance 001 General Fund 87660 - Workers Comp Insurance
001 General Fund 87680 - Unemployment Insurance
001 General Fund 87740 - Vehicle Equipment Amortization 001 General Fund 87750 - Communi Equipment Amortization 001 General Fund 87840 - Insurance And Surety Bonds
001 General Fund 5 Interfund Services
044 CIP 87010 - Salary And Wages - Regular
044 CIP 87011 - Salary Attrition and VTO
044 CIP 87030 - S & W - O.T. Vacation Relief
4451 4452 4461 4462 4463
Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$162,329 $993,205 $143,306 $481,909 $0 $3,614,237 $0 $3,614,237 ($4,870) ($29,796) ($4,299) ($14,457) $0 ($108,422) $0 ($108,422) $0 $38,066 $17,262 $0 $0 $81,220 $0 $81,220
$0 $11,087 $0 $5,349 $0 $50,072 $0 $50,072
$0 $0 $0 $0 $0 ($52,149) $52,149 $0
$157,459 $1,012,562 $156,269 $472,801 $0 $3,584,958 $52,149 $3,637,107 $52,128 $331,972 $47,263 $162,387 $0 $1,213,794 $0 $1,213,794 $2,493 $15,295 $2,186 $7,483 $0 $60,142 $0 $60,142
$7,958 $58,473 $7,811 $29,743 $0 $207,705 $0 $207,705
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$10,343 $89,504 $10,349 $49,988 $0 $326,229 $0 $326,229 $227 $1,698 $246 $963 $0 $6,077 $0 $6,077
$178 $752 $399 $1,732 $0 $5,198 $0 $5,198
$93 $684 $99 $388 $0 $2,494 $0 $2,494
$94 $662 $66 $185 $0 $2,169 $0 $2,169
$492 $3,708 $540 $2,100 $0 $13,272 $0 $13,272
$37 $299 $45 $170 $0 $1,069 $0 $1,069
$960 $1,440 $720 $720 $0 $14,568 $0 $14,568
$384 $576 $0 $0 $0 $3,370 $0 $3,370
$74 $926 $67 $391 $0 $2,538 $0 $2,538
$369 $4,611 $100 $398 $0 $10,862 $0 $10,862
$2,990 $22,560 $3,285 $12,773 $0 $80,730 $0 $80,730
$78,820 $533,160 $73,176 $269,421 $0 $1,950,217 $0 $1,950,217 $6,123 $0 $14,187 $0 $0 $36,707 $0 $36,707
$0 $0 $0 $0 $0 $820,969 ($820,969) $0
$9,650 $0 $8,484 $0 $0 $32,133 $0 $32,133
$14,592 $0 $0 $0 $0 $14,592 $0 $14,592
$16,211 $100,000 $14,945 $0 $0 $157,646 $0 $157,646
$0 $0 $0 $0 $0 $190 $0 $190
$0 $0 $0 $0 $0 $0 $0 $0
$46,576 $100,000 $37,616 $0 $0 $1,062,237 ($820,969) $241,268 $0 $0 $20,938 $0 $0 $25,193 $0 $25,193
$12,935 $28,196 $10,760 $10,207 $21,057 $184,399 $0 $184,399 $1,372 $12,671 $1,211 $5,018 $5,272 $43,506 $0 $43,506
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $25,022 $0 $0 $32,218 $0 $32,218
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$14,307 $40,867 $57,931 $15,225 $26,329 $285,316 $0 $285,316 $0 $0 $0 $0 $623,721 $2,247,591 $0 $2,247,591
$0 $0 $0 $0 ($18,711) ($67,427) $0 ($67,427)
$0 $0 $0 $0 $0 $1,594 $0 $1,594
133
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts $0 $0 $283,178 $0 $0 $365,146 $0 $0 $0 $0 $928,424 044 CIP 87212 - PERS - Misc $0 $0 $98,847 $0 $0 $127,261 $0 $0 $0 $0 $323,710 044 CIP 87221 - Medicare $0 $0 $4,479 $0 $0 $5,703 $0 $0 $0 $0 $14,292 044 CIP 87222 - Social Security $0 $0 $13,892 $0 $0 $21,680 $0 $0 $0 $0 $53,369 044 CIP 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87230 - Health Allocation $0 $0 $23,187 $0 $0 $39,113 $0 $0 $0 $0 $103,001 044 CIP 87241 - Dental - City Paid $0 $0 $487 $0 $0 $619 $0 $0 $0 $0 $1,519 044 CIP 87242 - Long Term Disability-CIty Paid $0 $0 $742 $0 $0 $169 $0 $0 $0 $0 $262 044 CIP 87243 - Vision- City Paid $0 $0 $211 $0 $0 $249 $0 $0 $0 $0 $612 044 CIP 87250 - Basic Life Insurance $0 $0 $146 $0 $0 $270 $0 $0 $0 $0 $660 044 CIP 87271 - VEBA $0 $0 $1,068 $0 $0 $1,350 $0 $0 $0 $0 $3,300 044 CIP 87272 - EAP $0 $0 $85 $0 $0 $109 $0 $0 $0 $0 $261 044 CIP 87274 - Auto Allowance $0 $0 $3,192 $0 $0 $1,080 $0 $0 $0 $0 $1,680 044 CIP 87275 - Mobile Phone Allowance $0 $0 $326 $0 $0 $432 $0 $0 $0 $0 $672 044 CIP 87279 - Misc. Other Benefits $0 $0 $0 $0 $360 $0 $0 $0 $0 $960 044 CIP 87280 - City Paid - Deferred Comp Exp $0 $0 $0 $0 $1,792 $0 $0 $0 $0 $4,776 044 CIP 87390 - OPEB $0 $0 $6,504 $0 $0 $8,213 $0 $0 $0 $0 $20,075 044 CIP 2 Benefit Accounts $0 $0 $153,166 $0 $0 $208,400 $0 $0 $0 $0 $529,149 044 CIP 87865 - Subscription baed IT arrangmnt $0 $0 $14,592 $0 $0 $0 $0 $0 $0 $0 $14,592 044 CIP 87870 - Contractual Serv Not Class $0 $0 $8,489 $0 $0 $0 $0 $0 $0 $0 $8,489 044 CIP 3 Mat/Serv/Sup $0 $0 $23,081 $0 $0 $0 $0 $0 $0 $0 $23,081 044 CIP 87650 - Information Technology Service $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,645 044 CIP 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $3,182 $0 $0 $0 $0 $8,076 044 CIP 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87994 - Services from Other Funds-CAP $0 $0 $201,868 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 5 Interfund Services $0 $0 $201,868 $0 $0 $3,182 $0 $0 $0 $0 $26,721 044 CIP 89953 - Trs Out - CIP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 5 Interfund Services $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Subtotal $449,473 $434,748 $669,003 $445,541 $656,746 $576,728 $1,181,424 $150,007 $254,859 $189,886 $1,527,190 Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $224,948 $34,091 $8,488 $55,424 $47,967 $39,442 $59,807 $9,751 $37,970 $12,310 $70,265 Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $229,447 $34,773 $8,658 $56,532 $48,927 $40,231 $61,003 $9,946 $38,730 $12,556 $71,671 Total Divisional Costs
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Total $678,920 $469,521 $677,661 $502,073 $705,673 $616,959 $1,242,427 $159,953 $293,589 $202,442 $1,598,861 134
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts
044 CIP 87212 - PERS - Misc
044 CIP 87221 - Medicare
044 CIP 87222 - Social Security
044 CIP 87223 - Social Security - OT
044 CIP 87224 - Medicare OT
044 CIP 87230 - Health Allocation
044 CIP 87241 - Dental - City Paid
044 CIP 87242 - Long Term Disability-CIty Paid
044 CIP 87243 - Vision- City Paid
044 CIP 87250 - Basic Life Insurance
044 CIP 87271 - VEBA
044 CIP 87272 - EAP
044 CIP 87274 - Auto Allowance
044 CIP 87275 - Mobile Phone Allowance
044 CIP 87279 - Misc. Other Benefits
044 CIP 87280 - City Paid - Deferred Comp Exp
044 CIP 87390 - OPEB
044 CIP 2 Benefit Accounts
044 CIP 87865 - Subscription baed IT arrangmnt
044 CIP 87870 - Contractual Serv Not Class
044 CIP 3 Mat/Serv/Sup
044 CIP 87650 - Information Technology Service
044 CIP 87660 - Workers Comp Insurance
044 CIP 87840 - Insurance And Surety Bonds
044 CIP 87994 - Services from Other Funds-CAP
044 CIP 5 Interfund Services
044 CIP 89953 - Trs Out - CIP
044 CIP 5 Interfund Services
Subtotal
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Adjustment for FY 2024/25
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Total Divisional Costs
Description
Total
$0 $0 $0 $0 $605,010 $2,181,758 $0 $2,181,758
$0 $0 $0 $0 $210,113 $759,931 $0 $759,931
$0 $0 $0 $0 $9,538 $34,012 $0 $34,012
$0 $0 $0 $0 $37,838 $126,779 $0 $126,779
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $64,930 $230,231 $0 $230,231
$0 $0 $0 $0 $1,266 $3,891 $0 $3,891
$0 $0 $0 $0 $2,288 $3,461 $0 $3,461
$0 $0 $0 $0 $512 $1,584 $0 $1,584
$0 $0 $0 $0 $241 $1,317 $0 $1,317
$0 $0 $0 $0 $2,760 $8,478 $0 $8,478
$0 $0 $0 $0 $217 $672 $0 $672
$0 $0 $0 $0 $960 $6,912 $0 $6,912
$0 $0 $0 $0 $1,430 $0 $1,430
$0 $0 $0 $0 $459 $1,779 $0 $1,779
$0 $0 $0 $0 $498 $7,066 $0 $7,066
$0 $0 $0 $0 $16,792 $51,584 $0 $51,584
$0 $0 $0 $0 $348,412 $1,239,127 $0 $1,239,127
$0 $0 $0 $0 $14,592 $43,776 $0 $43,776
$0 $0 $0 $0 $398,246 $415,224 ($415,224) $0
$0 $0 $0 $0 $412,838 $459,000 ($415,224) $43,776
$0 $0 $0 $0 $0 $18,645 $0 $18,645
$0 $0 $0 $0 $0 $11,258 $0 $11,258
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $201,868 $0 $201,868
$0 $0 $0 $0 $0 $231,771 $0 $231,771
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$297,162 $1,686,589 $324,992 $757,447 $1,392,589 $10,994,384 ($1,184,044) $9,810,340 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$33,061 $148,710 $33,523 $64,175 $41,786 $921,718 $0 $921,718 [b] 2% 2% 2% 2% 2% 2% 2% 2% [c]
$33,722 $151,684 $34,194 $65,459 $42,622 $940,153 $0 $940,153 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$330,884 $1,838,273 $359,186 $822,906 $1,435,211 $11,934,537 ($1,184,044) $10,750,493 135
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $10,750,493
Direct Hours 39,187 [d]
Total $274
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $5,818,865
Benefit Accounts $3,189,344
Total 0.55
Allocation of Personnel Costs
Total Personnel Costs
Description Total Notes
Personnel Costs $9,008,209
Description Total Total
Divisional Administration (Overhead) 27% $2,472,598
Direct Services 73% $6,535,611
Total 100% $9,008,209
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $6,535,611 61% $167
Equipment $0 0% $0
Materials / Supplies $600,263 6% $15
Other Costs $0 0% $0
Overhead $3,614,619 34% $92
Total $10,750,493 100% $274
136
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Divisional Expenses
Direct Hours
Total
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
Benefit Accounts
Total
Allocation of Personnel Costs
Total Personnel Costs
Description
Personnel Costs
Description
Divisional Administration (Overhead)
Direct Services
Total
Full Cost Factors for Hourly Rate Buildup
Description
Personnel
Equipment
Materials / Supplies
Other Costs
Overhead
Total
137
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Adjust for
Admin
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) (374) 1,490 100% 1,490
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.40 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Director of Public Works $168 $92 $260 1.40 $363 $15 $92 $471 Assistant Director of Public Works/City Engineer $137 $75 $213 1.40 $297 $15 $92 $405 Management Analyst $75 $41 $116 1.40 $161 $15 $92 $269
Office Specialist II $45 $24 $69 1.40 $97 $15 $92 $204
Office Specialist III $49 $27 $76 1.40 $106 $15 $92 $214 Office Specialist IV $52 $28 $80 1.40 $112 $15 $92 $219 Account Clerk II $50 $28 $78 1.40 $109 $15 $92 $216
Chief of Party $66 $36 $102 1.40 $143 $15 $92 $250
Principal Engineer $120 $66 $185 1.40 $258 $15 $92 $366 Principal Planner $96 $53 $149 1.40 $208 $15 $92 $316
Public Works Inspector $64 $35 $100 1.40 $139 $15 $92 $247 Senior Engineer (Civil) $95 $52 $147 1.40 $206 $15 $92 $313 Senior Engineering Aide $57 $31 $88 1.40 $123 $15 $92 $231 Associate Engineer (Civil) $80 $44 $124 1.40 $173 $15 $92 $281 Transportation Manager $121 $66 $187 1.40 $261 $15 $92 $368 Traffic Operations Engineer $88 $48 $137 1.40 $191 $15 $92 $298 Assistant Engineer (Civil) $76 $42 $118 1.40 $165 $15 $92 $273 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 36.25 2,080 75,400 $6,441,084 $85 $274 3.21 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 138
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Hours
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Dire Position
Director of Public Works
Assistant Director of Public Works/City Engineer
Management Analyst
Office Specialist II
Office Specialist III
Office Specialist IV
Account Clerk II
Chief of Party
Principal Engineer
Principal Planner
Public Works Inspector
Senior Engineer (Civil)
Senior Engineering Aide
Associate Engineer (Civil)
Transportation Manager
Traffic Operations Engineer
Assistant Engineer (Civil)
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Description
Total
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts b [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. 139
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 2.00 28.00 30.00 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel

1.50 6.00 7.50
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) 140
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$732 $8,764 $9,496
$549 $1,878 $2,427
141
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$8,361 100% $8,361 100% per map [a]
$1,470 100% $1,470 100% per map [a]
$10,640 100% $10,640 100% per map [a]
$1,470 100% $1,470 100% per map [a]
$484 100% $484 100% per lot [a]
$484 100% $484 100% per lot [a]
$3,491 100% $3,491 100% per map [a]
$1,081 100% $1,081 100% per map [a]
$3,491 100% $3,491 100% per map [a]
$1,081 100% $1,081 100% per map [a]
$3,907 100% $3,907 100% per certificate [a]
$1,271 100% $1,271 100% per certificate [a]
$9,209 97% $9,496 100%
$2,341 96% $2,427 100%
$1,773 100% $1,773 100% per certificate [a]
$1,005 100% $1,005 100% per certificate [a]
142
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k 1.50 1.50
24 Processing Fee for Project over $25k 3.00 3.00
25 Permit Extension Fee 1.00 0.75 1.75
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 2.00 0.50 0.25 2.75 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 4.00 1.00 0.50 5.50 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 3.00 0.25 1.00 1.50 0.25 6.00 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 0.25 0.17 0.17 0.58 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )

0.25 0.17 0.17 0.58
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)

0.50 0.25 0.17 0.08 1.00
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) 0.75 0.25 0.50 0.17 1.67 143
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$422 $422
$843 $843
$281 $185 $466
$562 $137 $78 $777
$1,124 $273 $157 $1,554
$843 $101 $366 $470 $75 $1,854
$70 $46 $52 $168
$70 $46 $52 $168
$141 $92 $52 $25 $309
$211 $92 $157 $50 $508
144
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$7,610 100% $7,610 100% per application [a]
$1,271 100% $1,271 100% per application [a]
$1,918 $1,921 per monument
$3,837 $3,843 deposit
$2,558 $2,562 per monument
$3,837 $3,843 deposit
$407 97% $421 100% per permit
$815 97% $843 100% per permit
$455 98% $466 100% per permit
$751 97% $776 100%
$1,805 per sheet varies $1,553 100%
$1,805 97% $1,854 100%
$162 96% $167 99%
$304 per sheet varies $167 99%
$304 98% $309 100%
$505 99% $508 100%
145
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K 2.00 2.00
b) $15,001-$25K (Base) 2.50 2.50
c) $25,001-$35K (Base) 3.50 0.50 4.00
d) $35,001-$50K (Base) 5.00 1.00 6.00
e) $50,001-$100K (Base) 18.00 2.00 20.00
f) $101K-$200K (Base) 25.20 2.80 28.00
g) $201K-$500K (Base) 46.80 5.20 52.00
h) $501K-$1M (Base) 106.20 11.80 118.00
i) $1M (Base) 199.80 22.20 222.00
j) $1M + each additional $500K or fraction thereof 50.40 5.60 56.00 Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 0.75 0.75 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) 0.50 0.50 Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
146
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$35K (Base)
d) $35,001-$50K (Base)
e) $50,001-$100K (Base)
f) $101K-$200K (Base)
g) $201K-$500K (Base)
h) $501K-$1M (Base)
i) $1M (Base)
j) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$494 $494
$618 $618
$865 $157 $1,021
$1,235 $313 $1,548
$4,446 $626 $5,072
$6,224 $876 $7,101
$11,560 $1,628 $13,187
$26,231 $3,693 $29,925
$49,351 $6,949 $56,299
$12,449 $1,753 $14,202
$185 $185
$124 $124
$150 $150
$100 $100
147
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$35K (Base)
d) $35,001-$50K (Base)
e) $50,001-$100K (Base)
f) $101K-$200K (Base)
g) $201K-$500K (Base)
h) $501K-$1M (Base)
i) $1M (Base)
j) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$489 99% $494 100%
$489 79% $618 100%
$2,006 196% $1,021 100%
$2,006 130% $1,548 100%
$5,516 109% $5,072 100%
$7,021 99% $7,101 100%
$13,039 99% $13,187 100%
$29,588 99% $29,925 100%
$55,666 99% $56,299 100%
$14,042 99% $14,202 100%
$2.51 $2.51 per square foot
$115 $115 minimum
$183 99% $185 100%
$122 99% $123 100%
$138 92% $150 100% [b]
$92 92% $100 100% [b]
$0.20 $0.20
$0.05 $0.05
Actual Cost 100% Actual Cost 100%
148
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet) 0.17 0.17 0.33 Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements 0.50 0.75 1.00 20.50 22.75 45 Encroachment Agreement Application - Into Rights-of-way 0.75 1.00 1.25 21.50 24.50 Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements 0.50 1.00 1.50 17.00 20.00 54 Review of Minor Agreements & Easements 0.50 1.00 11.00 12.50 Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 17.00 0.50 1.00 1.50 20.00 56 Review of Permit to Enter Agreements onto City Property 17.00 0.50 1.00 1.50 20.00 149
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet)
Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements
45 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements
54 Review of Minor Agreements & Easements
Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 56 Review of Permit to Enter Agreements onto City Property Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$47 $41 $88
$203 $275 $313 $4,736 $5,526
$304 $366 $391 $4,967 $6,028
$203 $366 $470 $3,927 $4,965
$183 $313 $2,541 $3,037
$4,777 $203 $366 $470 $5,815
$4,777 $203 $366 $470 $5,815
150
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet)
Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements
45 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements
54 Review of Minor Agreements & Easements
Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 56 Review of Permit to Enter Agreements onto City Property Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$86 98% $88 100% per sheet
Actual Cost 100% Actual Cost 100%
$5,212 94% $5,525 100% per application
$5,686 94% $6,027 100% per application
$5,666 100% $5,666 100% per document [a]
$1,271 100% $1,271 100% per document [a]
$4,452 100% $4,452 100% per document [a]
$1,271 100% $1,271 100% per document [a]
$7,481 100% $7,481 100% both documents [a]
$1,271 100% $1,271 100% both documents [a]
Actual Cost 100% Actual Cost 100%
$4,688 94% $4,965 100% per document
$2,869 94% $3,037 100% per document
$5,815 100% per agreement
$5,815 100% per agreement
151
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Outside 3rd Party Review or Inspection
57 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements 58 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
59 Overtime Plan Check, Mapping Review, etc.

Storm Drain Outlet Charge
60 Storm Drain Outlet Charge
61 Institutional (allowed under certain conditions)
Sanitary Sewer Outlet Charge
62 Residential-Single Family (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Lot
c) Per Acre
63 Trailer Parks & Mobile Homes (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
64 Condo & Planned Unit Development (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Acre
65 Commercial & Industrial (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
Sanitary Sewer Outlet Charge - Conveyance Fee
66 Sanitary Sewer Outlet Charge - Conveyance Fee
a) Residential
b) Accessory Dwelling Unit
c) Non-residential
152
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Outside 3rd Party Review or Inspection
57 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements 58 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
59 Overtime Plan Check, Mapping Review, etc.

Storm Drain Outlet Charge
60 Storm Drain Outlet Charge
61 Institutional (allowed under certain conditions)
Sanitary Sewer Outlet Charge
62 Residential-Single Family (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Lot
c) Per Acre
63 Trailer Parks & Mobile Homes (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
64 Condo & Planned Unit Development (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Acre
65 Commercial & Industrial (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
Sanitary Sewer Outlet Charge - Conveyance Fee
66 Sanitary Sewer Outlet Charge - Conveyance Fee
a) Residential
b) Accessory Dwelling Unit
c) Non-residential
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
153
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Outside 3rd Party Review or Inspection
57 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements 58 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
59 Overtime Plan Check, Mapping Review, etc.

Storm Drain Outlet Charge
60 Storm Drain Outlet Charge
61 Institutional (allowed under certain conditions)
Sanitary Sewer Outlet Charge
62 Residential-Single Family (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Lot
c) Per Acre
63 Trailer Parks & Mobile Homes (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
64 Condo & Planned Unit Development (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Acre
65 Commercial & Industrial (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
Sanitary Sewer Outlet Charge - Conveyance Fee
66 Sanitary Sewer Outlet Charge - Conveyance Fee
a) Residential
b) Accessory Dwelling Unit
c) Non-residential
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
$8,886.60 $8,901.71 per acre
$2,944.71 $2,949.72 per acre
$521.91 $522.79 per unit
$1,962.30 $1,965.63 per lot
$8,886.60 $8,901.71 per acre
$733.62 $734.87 per lot
$8,886.60 $8,901.71 per acre
$521.91 $522.79 per unit
$8,886.60 $8,901.71 per acre
$1,962.30 $1,965.63 per lot
$8,886.60 $8,901.71 per acre
$4,218.00 $4,218.00 per dwelling unit
$2,653.00 $2,653.00
$8.60 $8.60 per gallon per day
154
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
155
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
156
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$9,529 100% $9,529 100%
time & materials 100% time & materials 100%
$124.85 $125.06 per front foot
$264.80 $265.25 per front foot
$190.60 $190.92 per front foot
$45.54 $45.62 per front foot
$18.17 $18.20 per square foot
$0.31 $0.32 per front foot
$45.41 $45.48 per front foot
$45.41 $45.48 per front foot
use original cost
per square foot
use original cost
per square foot
$15.00 $15.00
$5.00 $5.00 per bedroom
$5.00 $5.00 per bedroom
$1.27 $1.27
$0.86 $0.86
$0.25 $0.25
$515.52 $516.39 per room
157
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single 0.50 0.50
78 Oversize, Overweight Vehicle Fee - Annual 0.50 0.50
Traffic Flow Map
79 Traffic Flow Map - Mailed 0.17 0.17
80 Traffic Flow Map - Not Mailed 0.08 0.08
158
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single
78 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
79 Traffic Flow Map - Mailed
80 Traffic Flow Map - Not Mailed
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$141 $141
$141 $141
$47 $47
$23 $23
159
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single
78 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
79 Traffic Flow Map - Mailed
80 Traffic Flow Map - Not Mailed
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$1.74 $1.75
$0.96 $0.96
$0.28 $0.28
$5.80 $5.81
$913.73 $915.28 per room
$670.05 $671.19 per dwelling unit
$1,507.60 $1,510.17 per dwelling unit
$8,145.98 $8,159.83 per dwelling unit
$10,431.70 $10,449.43 per dwelling unit
$22.76 $22.80 per square foot
$16 11% $16 11% per vehicle
$90 64% $90 64% per vehicle
$45 96% $46 98% each
$22 94% $23 98% each
160
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services