City Council and Authorities Concurrent
January 14, 2025

4.4.2.1. Emergency services may only be authorized, in writing, by an Assistant Director of the Electric Utility, Electric Utility Chief Operating Officer, or Chief Electric Utility Officer.

4.4.2.2. Emergency services may be approved verbally (in the field) where appropriate. When verbal authorization is given,
Contractor shall follow up with City for written confirmation within three (3) days.

4.4.3. When emergency services are required, Contractor shall send a quote to City for the required services as soon as possible, but no later than within three (3) business days of starting work. The quote shall be detailed in accordance with this Section 4, and shall also include any completed work.

4.5. Changes

4.5.1. Contractor is responsible for notifying City in a timely manner when the quoted cost may change.

4.5.2. Contractor shall provide reason(s) for the change specific to each work authorization such as due to new findings, changes in process, or changes in regulations.

4.5.3. If changes identified by Contractor shall result in an adjustment in cost, Contractor shall submit a revised quote to the City, in accordance with this Section 4.

4.5.3.1. In the event that issues are identified that can be most efficiently and economically resolved while on site, changes may be approved verbally (in the field), by telephone, ore­ mail by the following authorized individuals: Assistant Director, Chief Electric Utility Operating Officer, and Chief Electric Utility Officer.

4.5.3.2. Where authorization is provided verbally, Contractor shall follow up in writing (e-mail acceptable) for written
confirmation.

4.5.3.3. In that event, Contractor shall provide an updated proposal within two (2) business days.

4.5.4. In the event City requests changes to the approved work, Contractor shall submit a quote for the requested work in accordance with this Section 4.

4.6. Where the terms of any quote are in conflict with this Agreement, the terms of the Agreement shall prevail.

4.7. All submitted pricing shall be in accordance with the rates authorized in this Agreement.

5. REPORTING AND DOCUMENTATION
Agreement with Liberty Industrial Group
Rev. 07-01-18

5.1. Contractor shall provide regular status updates on services performed during the term of the agreement. Depending on work activity, status updates may be required daily, weekly, or monthly at the direction of City.

5.2. Required reports may include cost and schedule updates for services Contractor is providing to City.

6. SAFETY

6.1. Contractor, its employees, and any subcontractors shall always act in a safe manner while on SVP property.

6.2. The Contractor shall be responsible for creating a safe work environment for all personnel and City employees as well as for traffic control at the job site.

6.3. Contractor shall comply with all site-specific safety requirements and procedures including but not limited to Lockout/Tagout (LOTO), Confined Space, Fall Protection, Chemical Safety, Hazardous Waste and Personnel Protective Equipment (PPE}.

6.4. Contractor's safety provisions shall be in accordance with all applicable federal, state, county, and local laws, ordinances and codes.

6.5. Contractor shall be responsible for remaining up to date on all applicable federal, state, county, and local laws, ordinances and codes in the event they are amended. Where any amended applicable laws or ordinances are in conflict with the City's requirements, the more stringent requirement(s) shall be followed. The Contractor's failure to be thoroughly familiarized with the safety provisions shall not relieve the Contractor from compliance with the obligations and penalties resulting therefrom.

6.6. Contractor shall provide and maintain an Injury and Illness Prevention Program (IIPP} pursuant to Title 8, Section 3203 of the California Administrative Code.

The program shall include, but not be limited to, a safety training program instructing Contractor's employees in general safe work practices and shall include specific instructions with regard to hazards unique to the employee's job assignment. A copy of the Contractor's IIPP shall be submitted to the City prior to the execution of an agreement, and be made available on site upon request.

6.7. Contractor shall schedule periodic safety inspections to identify and correct unsafe conditions and work practices. SVP reserves the right to accompany Contractor during these inspections.

6.8. Contractor's employees (including any subcontractors} shall not use or possess alcohol, narcotics, firearms, or drugs of any nature other than medical (for which the Contractor's employee has a current doctor's prescription) on City property and while performing services for the City. Employees using prescribed medication will not engage in any work if the medication can potentially impair the employee's ability to perform the work safely.

Agreement wfth Liberty lndustrral Group
Rev. 07-01-18

6.9. Contractor's employees (including any subcontractors) shall utilize appropriate Personal Protective Equipment (PPE) and Fire Resistant (FR) clothing, as required. Contractor shall provide the required PPE and FR clothing at its own expense.

6.10. Contractor shall immediately remove any personnel who is acting in an unsafe or dangerous manner.

6.11. Contractor shall notify SVP immediately in event of an injury or property damage that occurs during the performance of the services described in this Attachment A. Contractor shall investigate the reported injury or damage upon request from SVP, and provide SVP with regular updates until the investigation is resolved. SVP reserves the right to perform its own investigation. Should SVP choose to conduct its own investigation, Contractor shall assist the City as required.

7. TOOLS AND EQUIPMENT

7.1. Contractor is responsible for identifying all tools and equipment necessary to perform work. SVP will not loan tools or equipment to the Contractor. 7 .2. All equipment shall be operated and well-maintained in a satisfactory condition at all times and in compliance with state and federal regulations including, but not limited to, OSHA.
7 .3. SVP may suspend work where they observe that proper tools and equipment are not being used.

8. PROFESSIONAL BEHAVIOR

8.1. Contractor shall be responsible for the conduct, demeanor and appearance of its employees while on or about the job site or while acting in the course and scope of employment.

8.2. Contractor's employees shall be neat and clean, and shall act in a courteous and professional manner. No employee shall use improper language or act in a loud, offensive, or otherwise improper manner.
8;3. Contractor's employees shall be trained as to the requirements of their positions and the importance of performing their jobs according to the SVP's instructions.

8.4. Contractor's employees shall be all times polite and courteous in their dealings with SVP staff and members of the public, treating them with patience and respect.

8.5. Contractor's employees shall speak clearly and in a professional manner while interacting with members of the public, offering the assistance needed by each person.

8.6. Contractor shall submit any complaints received against it to the City immediately.

Agreement with Liberty Industrial Group
Rev. 07-01-18

9. WORKMANSHIP

9.1. The Contractor shall perform the required services in an environmentally responsible manner.

9.2. Contractor shall assume full responsibility for the protection and safekeeping of material and tools stored at the site, and shall lock all Contractor vehicles when parked and unattended, to prevent unauthorized use. Contractor shall not leave vehicles or equipment unattended with the motor running or the ignition key in place.

9.3. Contractor shall take all necessary precautions to protect SVP, City and private property from damage during the performance of the required services. Contractor shall be responsible for the repair of any property damaged during the performance of services. Damage to City property that cannot be repaired shall be replaced at the Contractor's sole expense, prior to issuance of payment to the Contractor by SVP. Any expenses incurred by SVP to repair property damage will be deducted from the Contractor's compensation.

9.4. Contractor will make all reasonable efforts to minimize obstructions and inconvenience to private property owners such as, but not limited to, noise associated with testing.

9.5. Contractor shall keep their work site(s) free from all surplus material, waste material, dirt and rubbish caused by Contractor's performance of services.

9.6. Contractor shall leave the work site in a neat and orderly condition. All clean­ up work will be done to the satisfaction of the City, and at the sole expense of Contractor.

9.7. Upon the end of the workday, or suspension of work, Contractor shall remove all equipment and obstructions from any property typically open for use by public traffic. Any incomplete work shall be secured in a manner that does not present a hazard to the City or public.

9.8. SVP shall have the right to inspect any work performed by the Contractor and any subcontractors. Should the City determine upon inspection any unsatisfactory or defective work, the Contractor shall immediately correct the work at no additional cost to SVP.

9.9. SVP shall not perform any work for Contractor except in an emergency situation or as determined necessary by the City such as, but not limited to adequately protect the SVP's electrical or other facilities or to restore work area to a safe condition. SVP will be reimbursed for any work done for the Contractor {deduction from the Contract or invoice to Contractor at the sole discretion of SVP). This will include all costs (direct straight time or overtime wages, all overhead, administration, engineering, vehicle, and equipment costs).

Agreement with Liberty Industrial Group
Rev. 07-01-18

EXHIBIT B - SCHEDULE OF FEES AND PAYMENT PROVISIONS

1. MAXIMUM COMPENSATION

1.1. The maximum amount of compensation to be paid to Contractor during the Initial Term of the Agreement shall not exceed two hundred fifty thousand dollars ($250,000).

1.2. Any work or materials requested by the City that would exceed the Maximum Compensation shall require the execution of an amendment to this Agreement before the commencement of work.

1.3. City shall pay Contractor in accordance with the rates listed in Table 81- Hourly Labor Rates below.

Table 81 - Hourly Labor Rates
Classification Straight Overtime Double Time
Time
Superintendent $148.95 $202.76 $256.51
General Foreman $139.02 $189.70 $239.41
Foreman $130.71 $176.70 $222.69
Journeyman $122.35 $164.16 $205.97
Apprentice 8 $118.17 $157.89 $197.60
Apprentice 7 $113.99 $151.61 $189.24
lApprentice 6 $109.80 $145.34 $180.88
Apprentice 5 $105.62 $139.07 $172.56
lApprentice 4 $101.44 $132.80 $164.16
Apprentice 3 $97.27 $126.53 $155.79
Apprentice 2 $93.08 $120.26 $147.43
Apprentice 1 $88.90 $113.99 $139.07

1.4. Definitions

1.4.1. Straight time: Monday through Friday, first eight (8) hours worked

1.4.2. Overtime:

1.4.2.1. Monday through Friday, after eight {8) hours and until twelve (12) hours.

1.4.2.2. First eight (8) hours worked on Saturday.

Agreement with Liberty Industrial Group
Rev. 07-01-18

1.4.2.3. First eight (8) hours worked on union-designated holidays.

1.4.3. Double Time:

1.4.3.1. 1.4.3.2.

1.4.3.3. 1.4.3.4.

Monday through Friday after twelve (12) hours worked.

Saturday after eight (8) hours worked.

Sundays.

Holidays

1.4.3.4.1. New Year's Day, Martin Luther King Day,
Presidents Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving
Day, day after Thanksgiving, Christmas Day.

1.4.3.4.2. Holidays shall coincide with the day of their national observance. Where the holiday falls
on a Saturday, the holiday rate shall apply on
the preceding Friday. Where the holiday falls
on a Sunday, the holiday rate shall apply on
the following Monday.

1.5. There is a minimum charge of four (4) hours per callout (including cancelled callouts). Call outs after 3:00 pm Monday through Friday may be charged at overtime rate.

1.6. Additional Fees

1.6.1. Scaffolding Training: $250 per person, with a minimum eight (8) participants per class. Pricing includes both in classroom and hands­ on training.

1.6.2. Pick up of scaffolding: $100 per shift (includes fuel).

1.6.3. Material Rental: Scaffolding material rental is included for ninety (90) days without additional charge. After the initial ninety (90) days, scaffolding material rental shall be $0.04 per piece per day, billable to customer on a twenty-eight (28) day cycle thereafter. Scaffold rental begins upon erect and ends upon notification to dismantle.

1.6.4. Local Freight: $250.

2. REIMBURSABLE EXPENSES
Contractor may submit invoices for reimbursement of expenses set forth below, subject to the following conditions.

2.1. Expenses shall be reimbursable only to the extent that the Contractor submits sufficient documentation to the City that the expenses were directly incurred in providing the required services and that such expenses are not included in rates for services.

Agreement with Liberty Industrial Group
Rev. 07-01-18

2.2. The following expenses shall be reimbursable by the City.

2.2.1. Contractor may invoice the following at cost plus 8%

2.2.1.1. Consumables and safety supply items

2.2.1.2. Third-Party costs such as subcontracted services

2.2.1.3. Contracted freight

2.2.2. Travel-related expenses (mileage, lodging, meals, etc.); Unless approved in writing (e-mail acceptable) in advance, meals, lodging, and related Per Diem shall not exceed the rates outlined by United States General Services Administration (GSA).
https://www .gsa.gov/trave l-resources

2.2.3. Any other expenses expressly identified as being reimbursable and approved according to the Work Authorization process in Exhibit A.

3. INVOICING

3.1. Contractor shall submit an invoice to the City monthly, in arrears, for payment for services performed the previous month, pursuant to this Agreement.

3.2. Each invoice shall include the task costs for the previous month.

3.3. If the City disputes an expense in an invoice, the City may deduct the disputed expense from the payment of that invoice, provided that the City submits to the Contractor a written explanation of why the expense is being disputed.

4. PAYMENT TO CONTRACTOR

4.1. The City shall review the invoice submitted by Contractor and shall notify Contractor of any discrepancies or deficiencies in said invoice.

4.2. If there are no discrepancies or deficiencies in the submitted invoice and Contractor has submitted all required Certified Payroll, City shall process the invoice for payment to be paid within 45 days from receipt of the invoice.

5. RENEWAL PERIOD COMPENSATION

5.1. Pursuant to Section 2.B of this Agreement, the City reserves the right to extend the term of this Agreement for five (5) additional one-year terms ("Option Periods").

5.2. Contractor may request adjustments to the compensation rates on the one­ year anniversary date of the Agreement beginning in year 3, and including option periods.

5.2.1. The Contractor must demonstrate to the satisfaction of the City that a price increase is warranted .

Agreement with Liberty Industrial Group
Rev. 07-01-18

5.2.2. City approval or denial of the requested rate adjustment will be provided in writing (e-mail acceptable).

5.2.3. Rate adjustments may be requested no more than once per calendar year.

Agreement with Liberty Industrial Group
Rev. 07-01-18

EXHIBIT C - INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$2,000,000 each occurrence
$2,000,000 General aggregate
$2,000,000 Products/Completed Operations aggregate
$2,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a "pay on behalf' basis with defense costs payable in addition to policy limits;
b. There shall be no cross-liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated Agreement with Liberty Industrial Group
Rev. 07-01-18

wastes and/or hazardous or regulated materials, Contractor and/or its subcontractors involved in such activities shall provide coverage with a limit of two million dollars ($2,000,000) per accident covering transportation of such materials by the addition to the Business Auto Coverage Policy of Environmental Impairment Endorsement MCS90 or Insurance Services Office endorsement form CA 99 48, which amends the pollution exclusion in the standard Business Automobile Policy to cover pollutants that are in or upon, being transported or towed by, being loaded onto, or being unloaded from a covered auto.

C. WORKERS' COMPENSATION

1. Workers' Compensation Insurance Policy as required by statute and employer's liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers' Compensation Act{s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Contractor. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000} aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney's Office.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor's work for Agreement with Liberty lndustrral Group
Rev. 07-01-18

City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

3. General Aggregate. The general aggregate limits shall apply separately to Contractor's work under this Agreement providing coverage at least as broad as Insurance Services Office (ISO) Endorsement CG 2503, 1985 Edition, or insurer's equivalent (CGL);

4. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non­ renewal.

5. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the Agreement with Liberty Industrial Group
Rev. 07-01-18

performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

G. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

H. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City's request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara
Agreement with Liberty Industrial Group
Rev. 07-01-18

P.O. Box 100085- S2 or
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]
I. QUALIFYING INSURERS
1 EbixWay
John's Creek, GA 30097
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with Liberty Industrial Group
Rev. 07-01-18

EXHIBIT D - NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT AGREEMENT TITLE: Agreement for Services Between the City of Santa Clara, and Liberty Industrial Group, Inc.

CONTRACTOR:

DATE:
(Date the notice is sent must be consistent with the time for exercise set forth in Agreement) Pursuant to Section_ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

I OPTION NO. # of#

NEW OPTION TERM
j Begin date:

End date:
0 CHANGES IN RATE OF COMPENSATION
I Percentage change in CPI upon which adjustment is based:

Pursuant to Section _ of the Agreement the rates of compensation are hereby adjusted as follows:
use attachment if necessar
MAXIMUM COMPENSATION for New O tion Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor's services and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

Approved as to Form:

BRIAN DOYLE
City Attorney
Agreement with Liberty Industrial Group
Rev. 07-01-18
Dated:

DEANNA J. SANTANA
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
Page25

EXHIBIT E - LABOR COMPLIANCE ADDENDUM

LABOR COMPLIANCE ADDENDUM
Agreement Name: Agreement for Services Between the City of Santa Clara, and Liberty Industrial Group, Inc.

CONTRACTOR (Supplier)
Liberty Industrial Group,INC
3749 E. Atlanta Ave Name and Address Phoenix, AZ 85040
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements.

A. PREVAILING WAGE REQUIREMENTS

1. Contractor shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov, which shall be available to any interested party upon request. Contractor is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811- 1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required. Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov.

4. Only bona fide apprentices actively enrolled in a California Division of Agreement with Liberty Industrial Group
Rev. 07-01-18
Page26
Apprenticeship Standards approved program may be employed on the project as an apprentice and receive the applicable apprenticeship prevailing wage rates. Apprentices who are not properly supeivised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. Contractor shall submit certified payroll through LCPTracker or similar system as directed by the City. The term "certified payroll" shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll records and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered "public works contractor'' with the DIR AT THE TIME OF BID.

Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All contractors/subcontractors and related construction seivices subject to prevailing wage, including but not limited to: trucking, suiveying and inspection work must be registered with the Department of Industrial Relations as a "public works contractor". Those who fail to register and Agreement with Liberty Industrial Group
Rev. 07-01-18
Page27
~
maintain their status as a public works contractor shall not be permitted to perform work on the project.

10.Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney's fee relating to such fine.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. AUDIT RIGHTS
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers.

Copies of such records or documents shall be provided to City for audit at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor's address indicated for receipt of notices in this Agreement.

C. ENFORCEMENT

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Contractor until Contractor has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Contractor until all required documentation is submitted. Any payment by the City despite Contractor's failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

4. City or the California Department of Industrial Relations may impose Agreement with Liberty Industrial Group Page 28
Rev. 07-01-18
penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10- day window; and $25 per day per worker for any overtime violation.

City
By~ ~/hnan,
Na e:JamilColeman
Title: Contracts Manager
Date: 8/16/21
Agreement with Liberty Industrial Group
Rev. 07-01-18

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1128 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on Purchase Order with Dell Marketing LP for Citywide Hardware Refresh

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City relies on computers and technology to manage all City services and business activities.

Currently, the City’s Information Technology (IT) Department manages approximately 800 desktop computers, 500 laptops with docks, and 2,000 monitors, all deployed to end-users for their daily work activities.

The generally accepted lifespan for these assets is five years for desktops and monitors, and three years for laptops. However, the City extends the use of its desktops and monitors to six years, and four years for laptops to maximize the value of the technology investment and align with budgetary considerations.

Due to unforeseen factors, such as the COVID-19 pandemic, the City delayed the replacement schedule leading to many assets nearing or exceeding their budgeted useful life. The IT Department is currently preparing for a citywide refresh of approximately 750 desktops, 400 laptops, and 1,800 monitors over the next few fiscal years, pending budget appropriations.

In preparation for this refresh, the IT Department worked closely with the Purchasing Division to determine the appropriate procurement process. This refresh will replace outdated hardware and upgrade operating systems from Microsoft Windows 10 to Windows 11.

DISCUSSION
Staff recommends issuing Purchase Orders (POs) to Dell Marketing LP for the purchase of Dell computers, laptops, and monitors under the authority of City Code Section 2.105.270(c) which states that the City may, without observing formal bidding requirements, “contract with a vendor under a contract awarded using preestablished cooperative purchasing agreements, when such agreement resulted from a competitive bid process that meets or exceeds the City’s competitive bid process.” The Purchasing Division Manager has determined that the cooperative purchasing agreement with Dell Marketing LP, established through a competitive Request for Proposals process conducted by NASPO ValuePoint (with the State of Minnesota as the lead public agency), meets or exceeds the City’s competitive bidding process.

In addition, staff conducted its own competitive selection process among vendors participating in City of Santa Clara Printed on 1/9/2025Page 1 of 3
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25-1128 Agenda Date: 1/14/2025
cooperative purchasing agreements. Staff requested and received the following bids:

Bidder Total
Dell Marketing LP (Dell) $1,766,626
Granite Data Solutions $1,979,829
Based on this process, staff recommends awarding POs to Dell as the lowest-cost option among the vendors participating in cooperative purchasing agreements. Staff is requesting City Council authorization to issue POs to Dell under the NASPO ValuePoint Master Agreement No. 23004. This agreement is effective from July 14, 2023, to June 30, 2025, with the option to extend for up to an additional 36 months through June 30, 2028.

Through June 2028, the total aggregate amount of the POs shall not exceed $2,500,000, which includes $733,374 as contingency to cover applicable taxes and any additional purchases required by the City.

ENVIRONMENTAL REVIEW
The adoption of an ordinance of general policy or procedure/purchase of supplies does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational policy making or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
In FY 2024/25, computer replacement funding of $428,605 is budgeted in the Information Technology Services Fund and $230,631 is budgeted in the Computer Replacement Project in the General Government Capital Fund, for total funding of $659,236. Funding for future fiscal years is subject to the annual appropriation of funds. In the Information Technology Services Fund, over $400,000 is assumed annually for computer replacement, with an additional $1.28 million expected over the next three fiscal years. This would bring total anticipated funding through June 30, 2028, to $1.94 million, if approved as part of the annual budget processes. Additional purchases may also be requested by departments with identified funding sources.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the City Manager or designee to issue Purchase Orders to Dell Marketing LP for the purchase of Dell computer, laptops, and peripherals for the citywide hardware refresh under the NASPO ValuePoint Master Agreement No. 23004, which is effective through June 30, 2028, if all City of Santa Clara Printed on 1/9/2025Page 2 of 3
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25-1128 Agenda Date: 1/14/2025
options are exercised, with total aggregate maximum compensation not-to-exceed $2,500,000, subject to the appropriation of funds and in a final form approved by the City Attorney.

Reviewed by: Gaurav Garg, Information Technology Director/CIO Approved by: Jōvan Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-47 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on Delegation of Authority to the City Manager to Issue a Purchase Order to Trayer Engineering Corporation (Trayer) for Supervisory Control and Data Acquisition Controlled Vacuum Disconnect Interrupter Switchgear Associated with the Santa Clara University Distributed Energy Resources Project and Authorize the City Manager to Issue Future Purchases Orders to Trayer for Switchgear for Other Projects Up to a Maximum of $2,500,000 for Silicon Valley Power

COUNCIL PILLAR
Deliver and Enhance Quality Efficient Services and Infrastructure

BACKGROUND
Switchgear is a collection of electrical devices like switches, fuses, and circuit breakers designed to control, protect, and isolate electrical equipment within a power system by regulating the flow of electricity, preventing overloads, and automatically interrupting power in case of faults, essentially safeguarding connected devices from damage and ensuring safe operation. The City’s Electric Utility, Silicon Valley Power (SVP), uses switchgear for Distributed Energy Resources (DER) projects.

SVP is exploring projects such as renewable energy microgrids that use DERs to support critical city load and offset SVP peak loads. A DER system is a small-scale energy generation and storage technology that can be installed on-site to provide energy where it is needed. For example, microgrids currently being designed for Fire Station #2 and the Emergency Operations Center (EOC) will help protect the City’s most critical sites from experiencing operational downtime, increase electrical infrastructure resiliency, and reduce diesel generator run-times. Additionally, the daily operations and standby power from microgrids will reduce criteria pollutants and greenhouse gas (GHG) emissions, in alignment with the City’s Climate Action Plan (CAP).

In addition to projects supporting SVP and the City’s needs, SVP performs a number of services that are charged directly to its customers. The services are provided to meet their unique needs and include engineering studies for developer projects, upgrades to customer-dedicated substations, and installation of additional equipment for solar or battery storage projects. Customers pay SVP’s costs in advance through an agreement.

Santa Clara University (SCU) has requested that SVP perform upgrades necessary to accommodate their DER system. Their current system includes 900 KW of photovoltaic (PV) generation combined with a 1.53 MW Bloom fuel cell and 270 KW battery storage system. In addition to the existing PV and fuel cell capacity, SCU will interconnect and operate a new 1.3 MW PV system in parallel operation with SVP’s distribution system. This interconnection requires the procurement of a Supervisory Control and Data Acquisition (SCADA) controlled vacuum disconnect switchgear with protection and control elements which SVP proposes to purchase from Trayer Engineering City of Santa Clara Printed on 1/10/2025Page 1 of 3
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25-47 Agenda Date: 1/14/2025
Corporation (Trayer). This Trayer switch is the same switch as the one used on the City’s 12 kV distribution system with additional relays, control, and automation.

DISCUSSION
This is a sole source purchase authorized by the Purchasing Manager pursuant to section 2.105.280 (b)(2) of the Santa Clara City Code which states;”[W]hen required to ensure operation or function to match other products with respect to the repair, expansion or completion of a system, existing structure or program currently in use by the City, including, but not limited to, utility and technology purchases required to achieve interoperability with existing systems or programs”. The Purchasing Manager has determined that sole source procurement is justified in this case because the Trayer switch is required to ensure the operation of SVP’s systems. Trayer’s switch is already in use within the SVP’s infrastructure, and maintaining compatibility with existing equipment is critical to maintaining interoperability.

On July 27, 2023, the City executed a Deposit Agreement with SCU requiring SCU to deposit $519,612 for the costs to upgrade the SVP equipment. This amount includes equipment to be purchased from Trayer as well as staff costs for installing, testing, and commissioning the SCADA- controlled vacuum disconnect switchgear and related equipment. SCU has already submitted the deposit and the City will recover the costs of equipment and services from the deposit.

Staff requests delegation of authority to the City Manager to issue a purchase order to Trayer in an amount not to exceed $400,000 for the switchgear and associated equipment required for the SCU project.

Based on the same sole source justification, SVP is also seeking authorization for the City Manager to increase the total amount by $2,100,000 for an aggregate total amount of $2,500,000 through the period ending December 31, 2030. After December 31, 2030, SVP will evaluate and seek further authorization or take separate action if appropriate. This will allow SVP to address future requirements including microgrid project currently being designed for Fire Station #2 and the Emergency Operations Center (EOC). Any future purchases made on behalf of a customer will be recovered from the customer through deposit agreements and any additional funding needed would be brought forward to City Council in a budget amendment. This will allow SVP to both serve customers and take necessary actions to reduce impact on the electric grid.

ENVIRONMENTAL REVIEW
The approval of this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15378(b)(2) of Title 14 of the California Code of Regulations in that the proposed action solely involves the procurement of supplies.

FISCAL IMPACT
Funding for the initial purchase order will be paid by SCU and is included in the New Business Development Capital Project in the Electric Utility Capital Fund. Any future purchases made on behalf of customer will be recovered from the customer and any additional appropriations needed for purchases would be brought forward to Council in a budget amendment.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

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25-47 Agenda Date: 1/14/2025

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> .

RECOMMENDATION

1. Authorize the City Manager or designee to issue a purchase order to Trayer Engineering Corporation for switchgear associated with the Santa Clara University project in the amount of $400,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to issue purchase orders up to maximum additional amount of $2,100,000 to Trayer Engineering Corporation for switchgear needed for other projects within SVP’s service territory for a total aggregate authorization of $2,500,000 through December 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1054 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on Authorizing the City Manager to Issue Purchase Orders to Tucker Construction, Inc. for Citywide As-Needed Repair Services for Silicon Valley Power

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
On February 22, 2022, following a Request for Proposals process, the City Council approved RTC# 22-1758 which authorized the City Manager to issue purchase orders to Tucker Construction, Inc. (Tucker) to support the Facilities Division of the Department of Public Works (DPW) for citywide as- needed repair services. The initial term of the purchase orders authorization was for one year with a maximum compensation not to exceed $115,000, and with four additional one-year option periods.

DPW exercised Option 1, which is effective from July 1, 2024, through June 30, 2025. Three additional option periods remain, which would extend the term through June 30, 2028, if exercised.

The services under the purchase orders include a wide variety of interior and exterior repairs such as general carpentry, installation and repair of windows and doors, flooring repairs and replacement, fencing repairs, interior and exterior painting, drywall repair, and other related maintenance tasks.

The City of Santa Clara’s Electric Utility, Silicon Valley Power (SVP), now seeks to utilize Tucker to provide similar as-needed repair services at SVP facilities.

DISCUSSION
SVP has identified ongoing maintenance and repair needs at its facilities that exceed the previously authorized amount under the 2022 City Council approval for DPW. The repairs required by SVP typically are for repair of fencing needed to maintain secure facilities.

To address these requirements, SVP staff requests authorization to issue additional purchase orders to Tucker for up to $600,000. This amount is intended to cover repairs through June 30, 2028, consistent with the term authorized by the Department of Public Works. This $600,000 authorization is separate from DPW’s authorized amount and will specifically support SVP’s needs.

Tucker will be required to pay prevailing wages under these purchase orders.

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15301 of Title 14 of the California Code of Regulations as the activities to be authorized consists of maintenance and repair of existing facilities involving negligible or no expansion of existing use.

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FISCAL IMPACT
The maximum authorization for Tucker Construction is $600,000 over a five-year period ending June 30, 2028. Sufficient funds are available in the FY 2024/25 Operating Budget in the Electric Utility Operating Fund and in the capital budget, if applicable.

Funding for future years will be requested as part of the regular budget process.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> .

RECOMMENDATION

1. Determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 - Existing Facilities), of Title 14 of the California Code of Regulations; and

2. Authorize the City Manager or designee to issue purchase orders to Tucker Construction, Inc. for as-needed repair services for only Silicon Valley Power facilities with an aggregate maximum compensation of $600,000 through June 30, 2028, subject to the appropriation of funds and approval as to form by the City Attorney.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager
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City of Santa Clara
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1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-974 Agenda Date: 1/14/2025

REPORT TO CITY COUNCIL

SUBJECT
Action on Approval of the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In 1996, Assembly Bill 3229 established the Citizen’s Option for Public Safety (COPS) program’s Supplemental Law Enforcement Services Fund (SLESF). The Legislature determined that there was a compelling need for additional resources at the local level for the purpose of ensuring public safety and established the COPS program to advance community policing in all counties. The COPS program awards non-competitive and non-matching grants to law enforcement agencies to fund frontline municipal police services. The City has used these funds in prior years to purchase officer safety and duty equipment, communications equipment and vehicles, among other things, that are all used directly and solely in the provision of frontline police services to the community.

Per Government Code §§ 30061-30063, cities are allocated a proportionate share of COPS funds by the California Department of Finance, through Santa Clara County. Proportionate shares are based on population estimates determined by the California Department of Finance.

This is not a fixed amount grant. Under the standard grant program allocation, the City of Santa Clara is eligible to receive a minimum of $100,000 annually. Each fall, the California Department of Finance estimates the allocation for each law enforcement agency in the county; the actual amount paid varies from the projection and is unknown until the payment cycle is complete. Monthly distributions are received via wire transfer and the City’s Finance Department deposits these funds into a separate grant account. These distributions are not received in equal installments from month-to- month; therefore, spending over the course of the payment cycle can be unpredictable.

In recent years, the City of Santa Clara has received COPS funding as follows:

Funding Cycle Minimum Amount to
be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,035
COP 22 - 23 $100,000 $200,980 $374,141
COP 23 - 24 $100,000 $205,975 $400,959
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25-974 Agenda Date: 1/14/2025
Funding Cycle Minimum Amount to
be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,035
COP 22 - 23 $100,000 $200,980 $374,141
COP 23 - 24 $100,000 $205,975 $400,959
*The Projected Allocation column shows the California Department of Finance’s initial estimated grant allocation **This column reflects the actual amount received by the Police Department.

The COPS/SLESF grant does not have any application or other requirements; the monies are transferred to local entities through the County by operation of law (Government Code §§30061- 30063) and are to be expended in accordance with the requirements of those code sections. The Government Code contains the following requirements for a recipient agency:
· The funds shall be used exclusively for front line law enforcement services · The funds cannot be used to supplant other existing funding sources for general law enforcement services
· The City Council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police · Moneys in the fund shall not be transferred to, or intermingled with, the moneys in any other fund in the City treasury, except to the extent necessary to facilitate the appropriation and expenditure of those transferred moneys
· Once the appropriation of the grant funds is made, it cannot be subsequently altered by the City Council
· Administrative overhead costs cannot exceed of 0.5% of the City’s allocation · The funds cannot be used for a capital or construction project that does not directly support front line law enforcement services

DISCUSSION
Santa Clara County’s estimated allocation for front-line law enforcement equipment for FY 2024/25 is $3,348,985. Based on the January 2024 population estimate of 132,048, the City of Santa Clara expects to receive $203,918 in COPS funding 0.06% of the available amount for the county and

0.23% of the statewide total (Attachment 1).

In addition, in FY 2023/24, the Police Department received a further allocation for COP24. The original allocation and funding plan were approved by City Council on December 12, 2023 (RTC #23- 915) in the amount of $205,975, with the understanding the Police Department would return to the City Council should additional funds become available. Staff has received $194,984 in additional funds and recommends recognizing and appropriating these additional funds along with the FY 2024/25 funds for a total of $398,902.

In accordance with grant requirements, the Police Department hereby requests that the City Council City of Santa Clara Printed on 1/10/2025Page 2 of 4
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25-974 Agenda Date: 1/14/2025
appropriate existing and anticipated grant moneys to support front line municipal law enforcement services, such as:
· Duty and protective equipment (e.g., helmets, vests, body armor, gas masks, body cameras, etc.)
· Barriers (e.g., portable shields, mobile vehicle barriers, etc.) · Less lethal equipment (e.g., conducted energy devices, launchers, etc.) · Surveillance and interception technologies (e.g., devices to collect video evidence, trackers, unmanned aerial vehicles, signal jammers, throwable devices, etc.) · Services to support operations (e.g. contract for canine training) · Technology and software (e.g., digital forensic, etc.) The items listed above are already in use to prevent, combat, and solve crimes in our community; however, many are now due for replacement. Since their original purchase, technological developments and innovative uses by agencies have enhanced these tools’ ability to improve public safety, apprehend criminals, and save lives. Such purchases have not been otherwise budgeted.

Staff will ensure that all purchases comply with grant requirements, the City’s procurement policies and Assembly Bill 481 as appropriate.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
In September 2024, the City of Santa Clara received official notice from the California Department of Finance that its expected Citizens’ Option for Public Safety allocation for FY 2024/25 is $203,918. In addition, in FY 2023/24, the Police Department received funding in excess of its FY 2024 allocation by $194,984. The Department recommends recognizing and appropriating the total $398,902 in available resources in the Police Operating Grant Trust Fund, as detailed in the table below.

Budget Amendment
FY 2024/25
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP24 $0 $194,984 $194,984
Grant Funding - COP25 $0 $203,918 $203,918
Expenditures
Citizen’s Option for Public Safety FY
2023/2024
$204,945 $194,984 $399,929
Citizen’s Option for Public Safety FY
2024/2025
$0 $203,918 $203,918City of Santa Clara Printed on 1/10/2025Page 3 of 4 powered by Legistar™
25-974 Agenda Date: 1/14/2025
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP24 $0 $194,984 $194,984
Grant Funding - COP25 $0 $203,918 $203,918
Expenditures
Citizen’s Option for Public Safety FY
2023/2024
$204,945 $194,984 $399,929
Citizen’s Option for Public Safety FY
2024/2025
$0 $203,918 $203,918

COORDINATION
This report has been coordinated with the Finance Department, City Attorney’s Office and Police Department.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and

2. Approve the following related FY 2024/25 budget amendments in the Police Operating Grant Trust Fund:
a. Recognize grant revenue in the amount of $203,918 and establish a COP25 grant appropriation in the amount of $203,918 (five affirmative Council votes required to appropriate additional revenue); and
b. Recognize grant revenue in the amount of $194,984 and increase the COP24 grant appropriation in the amount of $194,984 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Letter from the California Department of Finance with Citizens’ Option for Public Safety percentages and allocation
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September 12, 2024
Honorable Malia M. Cohen
State Controller
3301 C Street
Sacramento, CA 95816
Attention: Evelyn Calderon-Yee, Chief
Bureau of Payments, Local Government Programs and Services Division, State Controller’s Office
Dear Controller Cohen:

Pursuant to Government Code section 30029.05, subdivision (e), paragraph (2), the Department of Finance respectfully submits the attached (Attachments I and II) percentages for the 2024-25 allocation of $214,200,000 in Citizens’ Option for Public Safety (COPS) and Juvenile Justice Crime Prevention Act (JJCPA) funds deposited in the Enhancing Law Enforcement Activities Subaccount (ELEAS) in the Law Enforcement Services Account within the Local Revenue Fund 2011.

Pursuant to Government Code section 30061, subdivisions (b) and (g), subsequent to the allocation described in Section 29552, subdivision (d), 47.08727192 percent of the remaining funds deposited in the ELEAS for the COPS (23.54363596 percent) and JJCPA (23.54363596 percent) programs are to be allocated, according to the relative population for each county and city, as follows:
(1) 5.15 percent to county sheriffs for county jail construction and operation ($11,031,300).
(2) 5.15 percent to district attorneys for criminal prosecution ($11,031,300). (3) 50 percent to counties to implement a comprehensive multi-agency juvenile justice plan ($107,100,000).
(4) 39.7 percent to counties and cities for front-line law enforcement ($85,037,400).

Please note that the by-county percentages for the first three allocations above: (1) county jail construction and operation, (2) district attorney criminal prosecution, and (3) multi-agency juvenile justice plans, are specified on Attachment I and the by- county/city percentages for the fourth allocation, front-line law enforcement, are identified on Attachment II.

Pursuant to Government Code section 30061, subdivision (b), paragraph (3), each law enforcement jurisdiction receiving front-line law enforcement funding is to receive a ~t,IT 0~ ..,. . ,,,..
t ~ "1-
: ,;;;,;;;, i
lll 0
0 ,.,,
_.. DEPARTMENT OF Gavin Newsom ■ Governor
◊,q(,.-o,..,,~ f IN AN CE ___________ 9_1_5_L-St-re_e_t -■-S_a_c_r_a_m_e_n_t_o_C_A_■ _9_5_8_1_4_-3_7_0_6_■_w_w_w_.d_o_f._c_a_.g_o_v_ 2 minimum grant of $100,000. The percentages included in Attachment II are calculated in a manner that provides for a minimum grant allocation of $100,000 to each law enforcement jurisdiction listed in Attachment II.

Also note that the allocations shown on Attachments I and II may be slightly different from the final allocations made by the State Controller’s Office due to rounding.

If you have any questions, or need additional information, please call Patrick Plant, Staff Finance Budget Analyst, at (916) 445-8913.

Sincerely,

AMY JARVIS
Program Budget Manager
Attachment
cc: Natalie Sidarous, Chief, Local Government Programs and Services Division, State Controller’s Office
Anne Kato, Assistant Chief, Local Government Programs and Services Division, State Controller’s Office
Melma Dizon, Manager, Local Apportionments Section, Local Government Programs and Services Division, State Controller’s Office Mr. Ou Saelee, Supervisor, Local Apportionments Section, Local Government Programs and Services Division, State Controller’s Office Kathleen Howard, Executive Director, Board of State and Community Corrections

2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety and Juvenile Justice Crime Prevention Act Allocations Based on Jan. 1, 2024 Population Estimates
Attachment I
rounded
Co. Jail
Operation
Allocation by
County
Percent of Co.

Jail Operation
Allocation by
County
District
Attorney
Allocation by
County
Percent of District
Attorney Allocation
by County
Juvenile
Justice
Allocation by
County
Percent of
Juvenile Justice
Allocation by
County
Total
Allocation by
County
Percent of Total
Allocation by
County
Net Total
Allocation by
County
Front-line Law
Enforcement
Percent of Net
Total Allocation
by County
Alameda 1,641,869 4.196131165% 4.196131170% 4.19613117% $462,888 4.19613117% $462,888 4.19613117% $4,494,056 4.19613117% $5,419,832 4.19613117% $8,214,706 $2,794,874 3.28664119% Alpine 1,179 0.003013175% 0.003013180% 0.00301318% $332 0.00301318% $332 0.00301318% $3,227 0.00301318% $3,892 0.00301318% $103,892 $100,000 0.11759532% Amador 39,611 0.101233991% 0.101233990% 0.10123399% $11,167 0.10123399% $11,167 0.10123399% $108,422 0.10123399% $130,756 0.10123399% $730,756 $600,000 0.70557190% Butte 205,928 0.526291013% 0.526291010% 0.52629101% $58,057 0.52629101% $58,057 0.52629101% $563,658 0.52629101% $679,771 0.52629101% $1,349,006 $669,235 0.78698904% Calaveras 44,842 0.114602879% 0.114602880% 0.11460288% $12,642 0.11460288% $12,642 0.11460288% $122,740 0.11460288% $148,024 0.11460288% $348,024 $200,000 0.23519063% Colusa 21,743 0.055568672% 0.055568670% 0.05556867% $6,130 0.05556867% $6,130 0.05556867% $59,514 0.05556867% $71,774 0.05556867% $371,774 $300,000 0.35278595% Contra Costa 1,146,626 2.930436651% 2.930436650% 2.93043665% $323,265 2.93043665% $323,265 2.93043665% $3,138,498 2.93043665% $3,785,028 2.93043665% $6,345,188 $2,560,160 3.01062822% Del Norte 26,345 0.067330022% 0.067330020% 0.06733002% $7,427 0.06733002% $7,427 0.06733002% $72,110 0.06733002% $86,965 0.06733002% $286,965 $200,000 0.23519063% El Dorado 188,583 0.481962327% 0.481962330% 0.48196233% $53,167 0.48196233% $53,167 0.48196233% $516,182 0.48196233% $622,515 0.48196233% $1,065,356 $442,841 0.52076041% Fresno 1,017,431 2.600252473% 2.600252470% 2.60025247% $286,842 2.60025247% $286,842 2.60025247% $2,784,870 2.60025247% $3,358,554 2.60025247% $5,942,590 $2,584,036 3.03870523% Glenn 28,736 0.073440710% 0.073440710% 0.07344071% $8,101 0.07344071% $8,101 0.07344071% $78,655 0.07344071% $94,858 0.07344071% $394,858 $300,000 0.35278595% Humboldt 133,100 0.340164202% 0.340164200% 0.34016420% $37,525 0.34016420% $37,525 0.34016420% $364,316 0.34016420% $439,365 0.34016420% $1,247,875 $808,510 0.95076953% Imperial 182,881 0.467389703% 0.467389700% 0.46738970% $51,559 0.46738970% $51,559 0.46738970% $500,574 0.46738970% $603,693 0.46738970% $1,403,693 $800,000 0.94076254% Inyo 18,856 0.048190355% 0.048190350% 0.04819035% $5,316 0.04819035% $5,316 0.04819035% $51,612 0.04819035% $62,244 0.04819035% $262,244 $200,000 0.23519063% Kern 910,300 2.326457348% 2.326457350% 2.32645735% $256,638 2.32645735% $256,638 2.32645735% $2,491,636 2.32645735% $3,004,913 2.32645735% $5,308,878 $2,303,965 2.70935465% Kings 152,627 0.390069434% 0.390069430% 0.39006943% $43,030 0.39006943% $43,030 0.39006943% $417,764 0.39006943% $503,824 0.39006943% $1,003,824 $500,000 0.58797658% Lake 67,001 0.171234723% 0.171234720% 0.17123472% $18,889 0.17123472% $18,889 0.17123472% $183,392 0.17123472% $221,171 0.17123472% $521,171 $300,000 0.35278595% Lassen 28,197 0.072063186% 0.072063190% 0.07206319% $7,950 0.07206319% $7,950 0.07206319% $77,180 0.07206319% $93,079 0.07206319% $293,079 $200,000 0.23519063% Los Angeles 9,824,091 25.107468631% 25.107468630% 25.107468640% $2,769,680 25.10746864% $2,769,680 25.10746864% $26,890,099 25.10746864% $32,429,459 25.10746864% $51,030,128 $18,600,669 21.87351585% Madera 159,328 0.407195206% 0.407195210% 0.40719521% $44,919 0.40719521% $44,919 0.40719521% $436,106 0.40719521% $525,944 0.40719521% $842,756 $316,812 0.37255659% Marin 252,844 0.646194421% 0.646194420% 0.64619442% $71,284 0.64619442% $71,284 0.64619442% $692,074 0.64619442% $834,642 0.64619442% $2,036,826 $1,202,184 1.41371250% Mariposa 16,966 0.043360074% 0.043360070% 0.04336007% $4,783 0.04336007% $4,783 0.04336007% $46,439 0.04336007% $56,005 0.04336007% $156,005 $100,000 0.11759532% Mendocino 89,476 0.228674171% 0.228674170% 0.22867417% $25,226 0.22867417% $25,226 0.22867417% $244,910 0.22867417% $295,362 0.22867417% $795,362 $500,000 0.58797658% Merced 287,303 0.734261425% 0.734261430% 0.73426143% $80,999 0.73426143% $80,999 0.73426143% $786,394 0.73426143% $948,391 0.73426143% $1,730,424 $782,033 0.91963436% Modoc 8,484 0.021682593% 0.021682590% 0.02168259% $2,392 0.02168259% $2,392 0.02168259% $23,222 0.02168259% $28,006 0.02168259% $228,006 $200,000 0.23519063% Mono 12,861 0.032868909% 0.032868910% 0.03286891% $3,626 0.03286891% $3,626 0.03286891% $35,203 0.03286891% $42,454 0.03286891% $242,454 $200,000 0.23519063% Monterey 437,614 1.118411849% 1.118411850% 1.11841185% $123,375 1.11841185% $123,375 1.11841185% $1,197,819 1.11841185% $1,444,570 1.11841185% $2,957,463 $1,512,893 1.77909138% Napa 135,029 0.345094155% 0.345094150% 0.34509415% $38,068 0.34509415% $38,068 0.34509415% $369,596 0.34509415% $445,733 0.34509415% $1,064,910 $619,178 0.72812375% Nevada 100,177 0.256022759% 0.256022760% 0.25602276% $28,243 0.25602276% $28,243 0.25602276% $274,200 0.25602276% $330,686 0.25602276% $733,614 $402,929 0.47382527% Orange 3,150,835 8.052601602% 8.052601600% 8.05260160% $888,307 8.05260160% $888,307 8.05260160% $8,624,336 8.05260160% $10,400,950 8.05260160% $16,048,081 $5,647,131 6.64076202% Placer 412,844 1.055107061% 1.055107060% 1.05510706% $116,392 1.05510706% $116,392 1.05510706% $1,130,020 1.05510706% $1,362,804 1.05510706% $2,284,467 $921,664 1.08383337% Plumas 18,841 0.048152019% 0.048152020% 0.04815202% $5,312 0.04815202% $5,312 0.04815202% $51,571 0.04815202% $62,194 0.04815202% $262,194 $200,000 0.23519063% Riverside 2,442,378 6.241995216% 6.241995220% 6.24199522% $688,573 6.24199522% $688,573 6.24199522% $6,685,177 6.24199522% $8,062,323 6.24199522% $12,624,484 $4,562,160 5.36488688% Sacramento 1,578,938 4.035298157% 4.035298160% 4.03529816% $445,146 4.03529816% $445,146 4.03529816% $4,321,804 4.03529816% $5,212,096 4.03529816% $7,809,399 $2,597,303 3.05430711% San Benito 65,853 0.168300775% 0.168300780% 0.16830078% $18,566 0.16830078% $18,566 0.16830078% $180,250 0.16830078% $217,382 0.16830078% $517,382 $300,000 0.35278595% San Bernardino 2,181,433 5.575097036% 5.575097040% 5.57509704% $615,006 5.57509704% $615,006 5.57509704% $5,970,929 5.57509704% $7,200,940 5.57509704% $11,221,944 $4,021,003 4.72851147% San Diego 3,291,101 8.411079979% 8.411079980% 8.41107998% $927,851 8.41107998% $927,851 8.41107998% $9,008,267 8.41107998% $10,863,970 8.41107998% $16,358,369 $5,494,399 6.46115597% San Francisco 843,071 2.154639924% 2.154639920% 2.15463992% $237,685 2.15463992% $237,685 2.15463992% $2,307,619 2.15463992% $2,782,989 2.15463992% $4,084,918 $1,301,929 1.53100798% San Joaquin 791,408 2.022604588% 2.022604590% 2.02260459% $223,120 2.02260459% $223,120 2.02260459% $2,166,210 2.02260459% $2,612,449 2.02260459% $4,098,568 $1,486,119 1.74760654% San Luis Obispo 278,469 0.711684336% 0.711684340% 0.71168434% $78,508 0.71168434% $78,508 0.71168434% $762,214 0.71168434% $919,230 0.71168434% $1,804,651 $885,421 1.04121306% San Mateo 741,565 1.895220634% 1.895220630% 1.89522063% $209,067 1.89522063% $209,067 1.89522063% $2,029,781 1.89522063% $2,447,916 1.89522063% $4,790,617 $2,342,701 2.75490614% Santa Barbara 443,623 1.133769074% 1.133769070% 1.13376907% $125,069 1.13376907% $125,069 1.13376907% $1,214,267 1.13376907% $1,464,406 1.13376907% $2,582,423 $1,118,018 1.31473646% Santa Clara 1,903,198 4.864010735% 4.864010730% 4.86401073% $536,564 4.86401073% $536,564 4.86401073% $5,209,355 4.86401073% $6,282,483 4.86401073% $9,631,468 $3,348,985 3.93825005% Santa Cruz 262,572 0.671056310% 0.671056310% 0.67105631% $74,026 0.67105631% $74,026 0.67105631% $718,701 0.67105631% $866,754 0.67105631% $1,463,573 $596,819 0.70183093% Shasta 179,195 0.457969378% 0.457969380% 0.45796938% $50,520 0.45796938% $50,520 0.45796938% $490,485 0.45796938% $591,525 0.45796938% $1,035,707 $444,182 0.52233669% Sierra 3,171 0.008104137% 0.008104140% 0.00810414% $894 0.00810414% $894 0.00810414% $8,680 0.00810414% $10,468 0.00810414% $210,468 $200,000 0.23519063% Siskiyou 43,409 0.110940555% 0.110940550% 0.11094055% $12,238 0.11094055% $12,238 0.11094055% $118,817 0.11094055% $143,294 0.11094055% $1,243,294 $1,100,000 1.29354849% Solano 446,426 1.140932712% 1.140932710% 1.14093271% $125,860 1.14093271% $125,860 1.14093271% $1,221,939 1.14093271% $1,473,658 1.14093271% $2,504,995 $1,031,337 1.21280405% Sonoma 478,152 1.222014977% 1.222014980% 1.22201498% $134,804 1.22201498% $134,804 1.22201498% $1,308,778 1.22201498% $1,578,386 1.22201498% $2,850,419 $1,272,032 1.49585056% Stanislaus 548,744 1.402427234% 1.402427230% 1.40242723% $154,706 1.40242723% $154,706 1.40242723% $1,502,000 1.40242723% $1,811,411 1.40242723% $3,125,535 $1,314,124 1.54534806% Sutter 100,110 0.255851527% 0.255851530% 0.25585153% $28,224 0.25585153% $28,224 0.25585153% $274,017 0.25585153% $330,464 0.25585153% $638,959 $308,494 0.36277478% Tehama 64,308 0.164352213% 0.164352210% 0.16435221% $18,130 0.16435221% $18,130 0.16435221% $176,021 0.16435221% $212,282 0.16435221% $612,282 $400,000 0.47038127% Trinity 15,915 0.040674029% 0.040674030% 0.04067403% $4,487 0.04067403% $4,487 0.04067403% $43,562 0.04067403% $52,536 0.04067403% $152,536 $100,000 0.11759532% Tulare 478,918 1.223972647% 1.223972650% 1.22397265% $135,020 1.22397265% $135,020 1.22397265% $1,310,875 1.22397265% $1,580,915 1.22397265% $2,720,789 $1,139,874 1.34043815% Tuolumne 54,407 0.139048187% 0.139048190% 0.13904819% $15,339 0.13904819% $15,339 0.13904819% $148,921 0.13904819% $179,598 0.13904819% $379,598 $200,000 0.23519063% Ventura 823,863 2.105549962% 2.105549960% 2.10554996% $232,270 2.10554996% $232,270 2.10554996% $2,255,044 2.10554996% $2,719,583 2.10554996% $4,318,924 $1,599,341 1.88075036% Yolo 221,666 0.566512682% 0.566512680% 0.56651268% $62,494 0.56651268% $62,494 0.56651268% $606,735 0.56651268% $731,723 0.56651268% $1,232,183 $500,461 0.58851864% Yuba 83,721 0.213966094% 0.213966090% 0.21396609% $23,603 0.21396609% $23,603 0.21396609% $229,158 0.21396609% $276,364 0.21396609% $579,948 $303,583 0.35699994% Total 39,128,162 100.00000000% 99.99999999% 100.00000000% $11,031,300 100.00000000% $11,031,300 100.00000000% $107,100,000 100.00000000% $129,162,600 100.00000000% $214,200,000 $85,037,400 100.00000000% *Note that the COPS Front-line Law Enforcement breakdown by county and city for SCO distribution is provided in Attachment II.

COUNTY
1/1/2024
Population by
County
Percent of 1/1/2024
Population by County
Percent of 1/1/2024
Population by County
COPS (Excluding Front-line Enforcement)*

5.15%
11,031,300 11,031,300 107,100,000 129,162,600
Total

5.15%
Net Total (Including Front-line Enforcemnet) JJCPA
100.00%
214,200,000

50.00% 60.30%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Alameda 1,641,869 $2,794,874 3.28664121%
Alameda 78,071 $120,563 0.14177611%
Albany 20,325 $100,000 0.11759532%
Berkeley 125,327 $193,539 0.22759250%
Dublin 72,917 $112,604 0.13241650%
Emeryville 13,314 $100,000 0.11759532%
Fremont 229,250 $354,024 0.41631556%
Hayward 159,770 $246,728 0.29014062%
Livermore 84,828 $130,997 0.15404675%
Newark 46,635 $100,000 0.11759532%
Oakland 425,093 $656,458 0.77196437%
Piedmont 10,782 $100,000 0.11759532%
Pleasanton 75,960 $117,303 0.13794255%
San Leandro 87,098 $134,503 0.15816904%
Union City 66,432 $102,589 0.12063981%
Unincorporated 146,067 $225,567 0.26525612%
Alpine 1,179 $100,000 0.11759532%
Amador 39,611 $600,000 0.70557192%
Amador 193 $100,000 0.11759532%
Ione 8,856 $100,000 0.11759532%
Jackson 4,867 $100,000 0.11759532%
Plymouth 1,061 $100,000 0.11759532%
Sutter Creek 2,553 $100,000 0.11759532%
Unincorporated 22,081 $100,000 0.11759532%
Butte 205,928 $669,235 0.78698906%
Biggs 1,853 $100,000 0.11759532%
Chico 109,589 $169,235 0.19901246%
Gridley 6,935 $100,000 0.11759532%
Oroville 18,129 $100,000 0.11759532%
Paradise 10,691 $100,000 0.11759532%
Unincorporated 58,731 $100,000 0.11759532%
Calaveras 44,842 $200,000 0.23519064%
Angels City 3,587 $100,000 0.11759532%
Unincorporated 41,255 $100,000 0.11759532%
Colusa 21,743 $300,000 0.35278596%
Colusa 6,447 $100,000 0.11759532%
Williams 5,528 $100,000 0.11759532%
Unincorporated 9,768 $100,000 0.11759532%
Contra Costa 1,146,626 $2,560,160 3.01062825%
Antioch 115,632 $178,567 0.20998648%
Brentwood 64,811 $100,086 0.11769609%
Clayton 10,683 $100,000 0.11759532%
Concord 121,513 $187,649 0.22066632%
Danville 42,567 $100,000 0.11759532%
El Cerrito 25,700 $100,000 0.11759532%
Hercules 26,063 $100,000 0.11759532%
Lafayette 24,808 $100,000 0.11759532%
Martinez 36,439 $100,000 0.11759532%
Moraga 16,784 $100,000 0.11759532%
Oakley 45,736 $100,000 0.11759532%
Orinda 19,191 $100,000 0.11759532%
Pinole 18,192 $100,000 0.11759532%
Pittsburg 75,085 $115,952 0.13635356%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Pleasant Hill 33,352 $100,000 0.11759532%
Richmond 112,735 $174,093 0.20472556%
San Pablo 31,088 $100,000 0.11759532%
San Ramon 82,525 $127,441 0.14986452%
Walnut Creek 69,433 $107,223 0.12608959%
Unincorporated 174,289 $269,149 0.31650697%
Kensington Police Department 0 $100,000 0.11759532%
Del Norte 26,345 $200,000 0.23519064%
Crescent City 5,564 $100,000 0.11759532%
Unincorporated 20,781 $100,000 0.11759532%
El Dorado 188,583 $442,841 0.52076042%
Placerville 10,540 $100,000 0.11759532%
South Lake Tahoe 20,790 $100,000 0.11759532%
Unincorporated 157,253 $242,841 0.28556978%
Fresno 1,017,431 $2,584,036 3.03870527%
Clovis 126,133 $194,783 0.22905619%
Coalinga 17,107 $100,000 0.11759532%
Firebaugh 8,415 $100,000 0.11759532%
Fowler 7,367 $100,000 0.11759532%
Fresno 546,971 $844,671 0.99329352%
Huron 6,348 $100,000 0.11759532%
Kerman 17,256 $100,000 0.11759532%
Kingsburg 13,042 $100,000 0.11759532%
Mendota 12,531 $100,000 0.11759532%
Orange Cove 9,516 $100,000 0.11759532%
Parlier 14,368 $100,000 0.11759532%
Reedley 25,653 $100,000 0.11759532%
Sanger 26,357 $100,000 0.11759532%
San Joaquin 3,616 $100,000 0.11759532%
Selma 24,371 $100,000 0.11759532%
Unincorporated 158,380 $244,582 0.28761640%
Glenn 28,736 $300,000 0.35278596%
Orland 8,537 $100,000 0.11759532%
Willows 6,321 $100,000 0.11759532%
Unincorporated 13,878 $100,000 0.11759532%
Humboldt 133,100 $808,510 0.95076955%
Arcata 18,540 $100,000 0.11759532%
Blue Lake 1,149 $100,000 0.11759532%
Eureka 26,073 $100,000 0.11759532%
Ferndale 1,356 $100,000 0.11759532%
Fortuna 12,181 $100,000 0.11759532%
Rio Dell 3,241 $100,000 0.11759532%
Trinidad 294 $100,000 0.11759532%
Unincorporated 70,266 $108,510 0.12760231%
Imperial 182,881 $800,000 0.94076256%
Brawley 28,345 $100,000 0.11759532%
Calexico 39,262 $100,000 0.11759532%
Calipatria 6,342 $100,000 0.11759532%
El Centro 44,952 $100,000 0.11759532%
Holtville 5,583 $100,000 0.11759532%
Imperial 22,141 $100,000 0.11759532%
Westmorland 2,050 $100,000 0.11759532%
Unincorporated 34,206 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Inyo 18,856 $200,000 0.23519064%
Bishop 3,848 $100,000 0.11759532%
Unincorporated 15,008 $100,000 0.11759532%
Kern 910,300 $2,303,965 2.70935469%
Arvin 19,651 $100,000 0.11759532%
Bakersfield 411,109 $634,863 0.74656957%
California City 13,079 $100,000 0.11759532%
Delano 52,484 $100,000 0.11759532%
Maricopa 1,004 $100,000 0.11759532%
McFarland 13,965 $100,000 0.11759532%
Ridgecrest 27,940 $100,000 0.11759532%
Shafter 22,226 $100,000 0.11759532%
Taft 6,953 $100,000 0.11759532%
Tehachapi 11,092 $100,000 0.11759532%
Wasco 27,028 $100,000 0.11759532%
Unincorporated 303,769 $469,101 0.55164128%
Bear Valley Community Services District 0 $100,000 0.11759532% Stallion Springs Community Services District 0 $100,000 0.11759532% Kings 152,627 $500,000 0.58797660%
Avenal 13,981 $100,000 0.11759532%
Corcoran 21,633 $100,000 0.11759532%
Hanford 59,286 $100,000 0.11759532%
Lemoore 26,855 $100,000 0.11759532%
Unincorporated 30,872 $100,000 0.11759532%
Lake 67,001 $300,000 0.35278596%
Clearlake 16,553 $100,000 0.11759532%
Lakeport 4,982 $100,000 0.11759532%
Unincorporated 45,466 $100,000 0.11759532%
Lassen 28,197 $200,000 0.23519064%
Susanville 11,639 $100,000 0.11759532%
Unincorporated 16,558 $100,000 0.11759532%
Los Angeles 9,824,091 $18,600,669 21.87351489%
Agoura Hills 19,841 $100,000 0.11759532%
Alhambra 81,811 $126,338 0.14856791%
Arcadia 55,783 $100,000 0.11759532%
Artesia 16,019 $100,000 0.11759532%
Avalon 3,313 $100,000 0.11759532%
Azusa 49,420 $100,000 0.11759532%
Baldwin Park 70,660 $109,118 0.12831781%
Bell 33,301 $100,000 0.11759532%
Bellflower 76,990 $118,893 0.13981302%
Bell Gardens 38,381 $100,000 0.11759532%
Beverly Hills 31,806 $100,000 0.11759532%
Bradbury 898 $100,000 0.11759532%
Burbank 105,603 $163,080 0.19177393%
Calabasas 22,742 $100,000 0.11759532%
Carson 91,924 $141,955 0.16693301%
Cerritos 47,806 $100,000 0.11759532%
Claremont 37,686 $100,000 0.11759532%
Commerce 12,124 $100,000 0.11759532%
Compton 93,671 $144,653 0.17010554%
Covina 50,485 $100,000 0.11759532%
Cudahy 22,210 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Culver City 40,213 $100,000 0.11759532%
Diamond Bar 53,335 $100,000 0.11759532%
Downey 111,493 $172,175 0.20247010%
Duarte 23,656 $100,000 0.11759532%
El Monte 106,786 $164,906 0.19392224%
El Segundo 16,964 $100,000 0.11759532%
Gardena 60,028 $100,000 0.11759532%
Glendale 191,586 $295,861 0.34791814%
Glendora 51,209 $100,000 0.11759532%
Hawaiian Gardens 13,560 $100,000 0.11759532%
Hawthorne 85,566 $132,137 0.15538695%
Hermosa Beach 19,088 $100,000 0.11759532%
Hidden Hills 1,727 $100,000 0.11759532%
Huntington Park 53,219 $100,000 0.11759532%
Industry 426 $100,000 0.11759532%
Inglewood 106,065 $163,793 0.19261291%
Irwindale 1,499 $100,000 0.11759532%
La Canada Flintridge 20,048 $100,000 0.11759532%
La Habra Heights 5,488 $100,000 0.11759532%
Lakewood 80,162 $123,792 0.14557334%
La Mirada 48,077 $100,000 0.11759532%
Lancaster 172,631 $266,589 0.31349606%
La Puente 37,459 $100,000 0.11759532%
La Verne 31,697 $100,000 0.11759532%
Lawndale 30,855 $100,000 0.11759532%
Lomita 20,320 $100,000 0.11759532%
Long Beach 458,813 $708,531 0.83319953%
Los Angeles 3,814,318 $5,890,337 6.92675979%
Lynwood 66,271 $102,340 0.12034743%
Malibu 10,621 $100,000 0.11759532%
Manhattan Beach 34,195 $100,000 0.11759532%
Maywood 24,451 $100,000 0.11759532%
Monrovia 38,087 $100,000 0.11759532%
Montebello 61,930 $100,000 0.11759532%
Monterey Park 59,347 $100,000 0.11759532%
Norwalk 101,172 $156,237 0.18372728%
Palmdale 166,055 $256,434 0.30155412%
Palos Verdes Estates 12,974 $100,000 0.11759532%
Paramount 52,153 $100,000 0.11759532%
Pasadena 139,692 $215,722 0.25367919%
Pico Rivera 60,820 $100,000 0.11759532%
Pomona 152,166 $234,985 0.27633184%
Rancho Palos Verdes 40,919 $100,000 0.11759532%
Redondo Beach 68,239 $105,379 0.12392130%
Rolling Hills 1,677 $100,000 0.11759532%
Rolling Hills Estates 8,534 $100,000 0.11759532%
Rosemead 50,541 $100,000 0.11759532%
San Dimas 33,920 $100,000 0.11759532%
San Fernando 23,643 $100,000 0.11759532%
San Gabriel 38,613 $100,000 0.11759532%
San Marino 12,379 $100,000 0.11759532%
Santa Clarita 230,428 $355,843 0.41845480%
Santa Fe Springs 18,640 $100,000 0.11759532%
Santa Monica 92,912 $143,481 0.16872720%
Sierra Madre 10,909 $100,000 0.11759532%
Signal Hill 11,448 $100,000 0.11759532%
South El Monte 19,441 $100,000 0.11759532%
South Gate 92,729 $143,199 0.16839488%
South Pasadena 26,270 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Temple City 35,975 $100,000 0.11759532%
Torrance 142,910 $220,692 0.25952304%
Vernon 205 $100,000 0.11759532%
Walnut 27,867 $100,000 0.11759532%
West Covina 109,105 $168,488 0.19813352%
West Hollywood 35,075 $100,000 0.11759532%
Westlake Village 7,902 $100,000 0.11759532%
Whittier 87,527 $135,165 0.15894810%
Unincorporated 997,587 $1,540,544 1.81160739%
Madera 159,328 $316,812 0.37255659%
Chowchilla 18,930 $100,000 0.11759532%
Madera 66,560 $102,787 0.12087225%
Unincorporated 73,838 $114,026 0.13408902%
Marin 252,844 $1,202,184 1.41371254%
Belvedere 2,043 $100,000 0.11759532%
Corte Madera 9,882 $100,000 0.11759532%
Fairfax 7,371 $100,000 0.11759532%
Larkspur 12,655 $100,000 0.11759532%
Mill Valley 13,635 $100,000 0.11759532%
Novato 51,140 $100,000 0.11759532%
Ross 2,272 $100,000 0.11759532%
San Anselmo 12,426 $100,000 0.11759532%
San Rafael 59,585 $100,000 0.11759532%
Sausalito 6,856 $100,000 0.11759532%
Tiburon 8,809 $100,000 0.11759532%
Unincorporated 66,170 $102,184 0.12016402%
Mariposa 16,966 $100,000 0.11759532%
Mendocino 89,476 $500,000 0.58797660%
Fort Bragg 7,179 $100,000 0.11759532%
Point Arena 445 $100,000 0.11759532%
Ukiah 16,108 $100,000 0.11759532%
Willits 4,830 $100,000 0.11759532%
Unincorporated 60,914 $100,000 0.11759532%
Merced 287,303 $782,033 0.91963438%
Atwater 31,397 $100,000 0.11759532%
Dos Palos 5,633 $100,000 0.11759532%
Gustine 5,936 $100,000 0.11759532%
Livingston 14,286 $100,000 0.11759532%
Los Banos 47,419 $100,000 0.11759532%
Merced 91,837 $141,821 0.16677502%
Unincorporated 90,795 $140,212 0.16488276%
Modoc 8,484 $200,000 0.23519064%
Alturas 2,659 $100,000 0.11759532%
Unincorporated 5,825 $100,000 0.11759532%
Mono 12,861 $200,000 0.23519064%
Mammoth Lakes 7,110 $100,000 0.11759532%
Unincorporated 5,751 $100,000 0.11759532%
Monterey 437,614 $1,512,893 1.77909141%
Carmel-by-the-Sea 3,122 $100,000 0.11759532%
Del Rey Oaks 1,569 $100,000 0.11759532%
Gonzales 8,466 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Greenfield 20,561 $100,000 0.11759532%
King City 14,216 $100,000 0.11759532%
Marina 22,695 $100,000 0.11759532%
Monterey 27,106 $100,000 0.11759532%
Pacific Grove 14,966 $100,000 0.11759532%
Salinas 162,037 $250,229 0.29425747%
Sand City 379 $100,000 0.11759532%
Seaside 30,197 $100,000 0.11759532%
Soledad 26,966 $100,000 0.11759532%
Unincorporated 105,334 $162,664 0.19128542%
Napa 135,029 $619,178 0.72812376%
American Canyon 21,758 $100,000 0.11759532%
Calistoga 5,142 $100,000 0.11759532%
Napa 77,174 $119,178 0.14014716%
St Helena 5,314 $100,000 0.11759532%
Yountville 2,781 $100,000 0.11759532%
Unincorporated 22,860 $100,000 0.11759532%
Nevada 100,177 $402,929 0.47382528%
Grass Valley 13,400 $100,000 0.11759532%
Nevada City 3,347 $100,000 0.11759532%
Truckee 16,778 $100,000 0.11759532%
Unincorporated 66,652 $102,929 0.12103932%
Orange 3,150,835 $5,647,131 6.64076208%
Aliso Viejo 50,068 $100,000 0.11759532%
Anaheim 340,160 $525,299 0.61772694%
Brea 47,725 $100,000 0.11759532%
Buena Park 82,689 $127,694 0.15016235%
Costa Mesa 109,423 $168,979 0.19871101%
Cypress 49,345 $100,000 0.11759532%
Dana Point 32,596 $100,000 0.11759532%
Fountain Valley 56,333 $100,000 0.11759532%
Fullerton 140,311 $216,678 0.25480328%
Garden Grove 171,024 $264,107 0.31057777%
Huntington Beach 192,503 $297,277 0.34958340%
Irvine 314,550 $485,750 0.57121946%
Laguna Beach 22,449 $100,000 0.11759532%
Laguna Hills 30,315 $100,000 0.11759532%
Laguna Niguel 64,291 $100,000 0.11759532%
Laguna Woods 17,148 $100,000 0.11759532%
La Habra 60,901 $100,000 0.11759532%
Lake Forest 86,917 $134,223 0.15784035%
La Palma 15,071 $100,000 0.11759532%
Los Alamitos 11,947 $100,000 0.11759532%
Mission Viejo 91,304 $140,998 0.16580709%
Newport Beach 82,419 $127,277 0.14967203%
Orange 138,621 $214,068 0.25173426%
Placentia 52,226 $100,000 0.11759532%
Rancho Santa Margarita 46,305 $100,000 0.11759532%
San Clemente 62,297 $100,000 0.11759532%
San Juan Capistrano 34,992 $100,000 0.11759532%
Santa Ana 310,797 $479,955 0.56440405%
Seal Beach 24,350 $100,000 0.11759532%
Stanton 40,297 $100,000 0.11759532%
Tustin 78,844 $121,756 0.14317987%
Villa Park 5,705 $100,000 0.11759532%
Westminster 89,490 $138,197 0.16251289%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Yorba Linda 66,087 $102,056 0.12001329%
Unincorporated 131,335 $202,817 0.23850296%
Placer 412,844 $921,664 1.08383338%
Auburn 13,218 $100,000 0.11759532%
Colfax 1,988 $100,000 0.11759532%
Lincoln 53,231 $100,000 0.11759532%
Loomis 6,601 $100,000 0.11759532%
Rocklin 71,609 $110,584 0.13004118%
Roseville 154,329 $238,326 0.28025982%
Unincorporated 111,868 $172,754 0.20315110%
Plumas 18,841 $200,000 0.23519064%
Portola 2,075 $100,000 0.11759532%
Unincorporated 16,766 $100,000 0.11759532%
Riverside 2,442,378 $4,562,160 5.36488691%
Banning 31,213 $100,000 0.11759532%
Beaumont 57,416 $100,000 0.11759532%
Blythe 17,378 $100,000 0.11759532%
Calimesa 10,867 $100,000 0.11759532%
Canyon Lake 10,832 $100,000 0.11759532%
Cathedral City 50,911 $100,000 0.11759532%
Coachella 43,173 $100,000 0.11759532%
Corona 156,615 $241,856 0.28441118%
Desert Hot Springs 32,654 $100,000 0.11759532%
Eastvale 68,884 $106,376 0.12509261%
Hemet 89,663 $138,464 0.16282706%
Indian Wells 4,797 $100,000 0.11759532%
Indio 90,680 $140,034 0.16467392%
Jurupa Valley 104,721 $161,718 0.19017222%
Lake Elsinore 71,452 $110,341 0.12975607%
La Quinta 38,370 $100,000 0.11759532%
Menifee 111,560 $172,279 0.20259177%
Moreno Valley 207,146 $319,889 0.37617493%
Murrieta 109,177 $168,599 0.19826427%
Norco 25,068 $100,000 0.11759532%
Palm Desert 50,889 $100,000 0.11759532%
Palm Springs 43,791 $100,000 0.11759532%
Perris 79,311 $122,478 0.14402793%
Rancho Mirage 16,992 $100,000 0.11759532%
Riverside 316,690 $489,055 0.57510567%
San Jacinto 53,538 $100,000 0.11759532%
Temecula 108,700 $167,862 0.19739804%
Wildomar 36,327 $100,000 0.11759532%
Unincorporated 403,563 $623,210 0.73286612%
Sacramento 1,578,938 $2,597,303 3.05430711%
Citrus Heights 85,554 $132,118 0.15536515%
Elk Grove 178,679 $275,929 0.32447917%
Folsom 88,023 $135,931 0.15984883%
Galt 25,785 $100,000 0.11759532%
Isleton 767 $100,000 0.11759532%
Rancho Cordova 82,109 $126,798 0.14910907%
Sacramento 520,407 $803,649 0.94505358%
Unincorporated 597,614 $922,877 1.08526067%
San Benito 65,853 $300,000 0.35278596%
Hollister 42,872 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
San Juan Bautista 2,032 $100,000 0.11759532%
Unincorporated 20,949 $100,000 0.11759532%
San Bernardino 2,181,433 $4,021,003 4.72851150%
Adelanto 36,131 $100,000 0.11759532%
Apple Valley 74,322 $114,773 0.13496796%
Barstow 24,669 $100,000 0.11759532%
Big Bear Lake 4,958 $100,000 0.11759532%
Chino 92,585 $142,976 0.16813338%
Chino Hills 76,414 $118,004 0.13876701%
Colton 52,778 $100,000 0.11759532%
Fontana 214,223 $330,818 0.38902669%
Grand Terrace 12,771 $100,000 0.11759532%
Hesperia 100,087 $154,561 0.18175693%
Highland 55,676 $100,000 0.11759532%
Loma Linda 24,965 $100,000 0.11759532%
Montclair 37,211 $100,000 0.11759532%
Needles 4,769 $100,000 0.11759532%
Ontario 181,224 $279,859 0.32910086%
Rancho Cucamonga 173,316 $267,647 0.31474001%
Redlands 72,696 $112,262 0.13201516%
Rialto 103,097 $159,210 0.18722306%
San Bernardino 226,541 $349,841 0.41139605%
Twentynine Palms 25,346 $100,000 0.11759532%
Upland 78,285 $120,893 0.14216473%
Victorville 138,202 $213,421 0.25097336%
Yucaipa 53,810 $100,000 0.11759532%
Yucca Valley 21,594 $100,000 0.11759532%
Unincorporated 295,763 $456,738 0.53710246%
San Diego 3,291,101 $5,494,399 6.46115601%
Carlsbad 114,319 $176,539 0.20760209%
Chula Vista 278,247 $429,689 0.50529359%
Coronado 21,589 $100,000 0.11759532%
Del Mar 3,919 $100,000 0.11759532%
El Cajon 104,180 $160,882 0.18918977%
Encinitas 61,028 $100,000 0.11759532%
Escondido 150,002 $231,644 0.27240204%
Imperial Beach 26,096 $100,000 0.11759532%
La Mesa 60,620 $100,000 0.11759532%
Lemon Grove 27,568 $100,000 0.11759532%
National City 58,555 $100,000 0.11759532%
Oceanside 171,483 $264,816 0.31141131%
Poway 49,273 $100,000 0.11759532%
San Diego 1,385,379 $2,139,399 2.51583354%
San Marcos 95,998 $148,247 0.17433135%
Santee 59,195 $100,000 0.11759532%
Solana Beach 12,887 $100,000 0.11759532%
Vista 99,723 $153,999 0.18109591%
Unincorporated 511,040 $789,184 0.92804321%
San Francisco 843,071 $1,301,929 1.53100798%
San Joaquin 791,408 $1,486,119 1.74760657%
Escalon 7,249 $100,000 0.11759532%
Lathrop 37,033 $100,000 0.11759532%
Lodi 66,492 $102,682 0.12074877%
Manteca 90,917 $140,400 0.16510431%
Ripon 15,741 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stockton 317,204 $489,849 0.57603909%
Tracy 96,609 $149,190 0.17544092%
Mountain House 28,063 $100,000 0.11759532%
Unincorporated 132,100 $203,998 0.23989220%
San Luis Obispo 278,469 $885,421 1.04121308%
Arroyo Grande 17,941 $100,000 0.11759532%
Atascadero 30,279 $100,000 0.11759532%
El Paso de Robles 30,907 $100,000 0.11759532%
Grover Beach 12,481 $100,000 0.11759532%
Morro Bay 10,261 $100,000 0.11759532%
Pismo Beach 7,846 $100,000 0.11759532%
San Luis Obispo 48,684 $100,000 0.11759532%
Unincorporated 120,070 $185,421 0.21804584%
San Mateo 741,565 $2,342,701 2.75490620%
Atherton 6,976 $100,000 0.11759532%
Belmont 26,931 $100,000 0.11759532%
Brisbane 4,661 $100,000 0.11759532%
Burlingame 30,513 $100,000 0.11759532%
Colma 1,410 $100,000 0.11759532%
Daly City 101,458 $156,679 0.18424665%
East Palo Alto 29,078 $100,000 0.11759532%
Foster City 32,581 $100,000 0.11759532%
Half Moon Bay 11,238 $100,000 0.11759532%
Hillsborough 11,116 $100,000 0.11759532%
Menlo Park 33,140 $100,000 0.11759532%
Millbrae 23,093 $100,000 0.11759532%
Pacifica 37,062 $100,000 0.11759532%
Portola Valley 4,249 $100,000 0.11759532%
Redwood City 81,863 $126,419 0.14866234%
San Bruno 42,152 $100,000 0.11759532%
San Carlos 29,420 $100,000 0.11759532%
San Mateo 103,352 $159,603 0.18768613%
South San Francisco 64,601 $100,000 0.11759532%
Woodside 5,133 $100,000 0.11759532%
Unincorporated 61,538 $100,000 0.11759532%
Broadmoor Police Protection District 0 $100,000 0.11759532% Santa Barbara 443,623 $1,118,018 1.31473647%
Buellton 4,970 $100,000 0.11759532%
Carpinteria 12,744 $100,000 0.11759532%
Goleta 32,515 $100,000 0.11759532%
Guadalupe 8,676 $100,000 0.11759532%
Lompoc 43,610 $100,000 0.11759532%
Santa Barbara 85,679 $132,312 0.15559215%
Santa Maria 110,608 $170,809 0.20086295%
Solvang 5,663 $100,000 0.11759532%
Unincorporated 139,158 $214,898 0.25270945%
Santa Clara 1,903,198 $3,348,985 3.93825007%
Campbell 43,095 $100,000 0.11759532%
Cupertino 59,471 $100,000 0.11759532%
Gilroy 61,033 $100,000 0.11759532%
Los Altos 31,255 $100,000 0.11759532%
Los Altos Hills 8,476 $100,000 0.11759532%
Los Gatos 33,230 $100,000 0.11759532%
Milpitas 81,773 $126,280 0.14849890%
Monte Sereno 3,582 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Morgan Hill 46,384 $100,000 0.11759532%
Mountain View 86,535 $133,633 0.15714664%
Palo Alto 67,973 $104,969 0.12343825%
San Jose 969,491 $1,497,156 1.76058535%
Santa Clara 132,048 $203,918 0.23979776%
Saratoga 30,819 $100,000 0.11759532%
Sunnyvale 157,566 $243,324 0.28613818%
Unincorporated 90,467 $139,705 0.16428711%
Santa Cruz 262,572 $596,819 0.70183094%
Capitola 9,497 $100,000 0.11759532%
Santa Cruz 62,776 $100,000 0.11759532%
Scotts Valley 11,816 $100,000 0.11759532%
Watsonville 51,032 $100,000 0.11759532%
Unincorporated 127,451 $196,819 0.23144966%
Shasta 179,195 $444,182 0.52233669%
Anderson 10,943 $100,000 0.11759532%
Redding 92,446 $142,762 0.16788095%
Shasta Lake 10,131 $100,000 0.11759532%
Unincorporated 65,675 $101,420 0.11926510%
Sierra 3,171 $200,000 0.23519064%
Loyalton 724 $100,000 0.11759532%
Unincorporated 2,447 $100,000 0.11759532%
Siskiyou 43,409 $1,100,000 1.29354852%
Dorris 836 $100,000 0.11759532%
Dunsmuir 1,651 $100,000 0.11759532%
Etna 665 $100,000 0.11759532%
Fort Jones 674 $100,000 0.11759532%
Montague 1,199 $100,000 0.11759532%
Mount Shasta 3,203 $100,000 0.11759532%
Tulelake 870 $100,000 0.11759532%
Weed 2,710 $100,000 0.11759532%
Yreka 7,805 $100,000 0.11759532%
Unincorporated 23,796 $100,000 0.11759532%
Lake Shastina Community Services District 0 $100,000 0.11759532% Solano 446,426 $1,031,337 1.21280407%
Benicia 26,033 $100,000 0.11759532%
Dixon 19,403 $100,000 0.11759532%
Fairfield 120,339 $185,836 0.21853435%
Rio Vista 10,004 $100,000 0.11759532%
Suisun City 28,840 $100,000 0.11759532%
Vacaville 102,173 $157,783 0.18554508%
Vallejo 121,558 $187,718 0.22074804%
Unincorporated 18,076 $100,000 0.11759532%
Sonoma 478,152 $1,272,032 1.49585058%
Cloverdale 8,710 $100,000 0.11759532%
Cotati 7,303 $100,000 0.11759532%
Healdsburg 10,985 $100,000 0.11759532%
Petaluma 58,445 $100,000 0.11759532%
Rohnert Park 43,821 $100,000 0.11759532%
Santa Rosa 174,890 $270,077 0.31759838%
Sebastopol 7,295 $100,000 0.11759532%
Sonoma 10,532 $100,000 0.11759532%
Windsor 25,394 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Unincorporated 130,777 $201,955 0.23748964%
Stanislaus 548,744 $1,314,124 1.54534808%
Ceres 49,319 $100,000 0.11759532%
Hughson 7,711 $100,000 0.11759532%
Modesto 217,862 $336,438 0.39563508%
Newman 12,121 $100,000 0.11759532%
Oakdale 23,008 $100,000 0.11759532%
Patterson 24,790 $100,000 0.11759532%
Riverbank 25,006 $100,000 0.11759532%
Turlock 71,273 $110,065 0.12943101%
Waterford 9,110 $100,000 0.11759532%
Unincorporated 108,544 $167,621 0.19711475%
Sutter 100,110 $308,494 0.36277479%
Live Oak 9,668 $100,000 0.11759532%
Yuba City 70,256 $108,494 0.12758415%
Unincorporated 20,186 $100,000 0.11759532%
Tehama 64,308 $400,000 0.47038128%
Corning 8,076 $100,000 0.11759532%
Red Bluff 14,300 $100,000 0.11759532%
Tehama 422 $100,000 0.11759532%
Unincorporated 41,510 $100,000 0.11759532%
Trinity 15,915 $100,000 0.11759532%
Tulare 478,918 $1,139,874 1.34043818%
Dinuba 25,573 $100,000 0.11759532%
Exeter 10,179 $100,000 0.11759532%
Farmersville 10,327 $100,000 0.11759532%
Lindsay 12,594 $100,000 0.11759532%
Porterville 62,934 $100,000 0.11759532%
Tulare 70,799 $109,333 0.12857023%
Visalia 144,532 $223,196 0.26246858%
Woodlake 7,713 $100,000 0.11759532%
Unincorporated 134,267 $207,345 0.24382745%
Tuolumne 54,407 $200,000 0.23519064%
Sonora 5,132 $100,000 0.11759532%
Unincorporated 49,275 $100,000 0.11759532%
Ventura 823,863 $1,599,341 1.88075038%
Camarillo 69,014 $106,576 0.12532869%
Fillmore 17,061 $100,000 0.11759532%
Moorpark 35,114 $100,000 0.11759532%
Ojai 7,533 $100,000 0.11759532%
Oxnard 197,536 $305,049 0.35872328%
Port Hueneme 20,916 $100,000 0.11759532%
San Buenaventura 107,569 $166,116 0.19534416%
Santa Paula 31,355 $100,000 0.11759532%
Simi Valley 124,029 $191,534 0.22523535%
Thousand Oaks 122,643 $189,394 0.22271838%
Unincorporated 91,093 $140,672 0.16542392%
Yolo 221,666 $500,461 0.58851865%
Davis 65,054 $100,461 0.11813737%
West Sacramento 54,278 $100,000 0.11759532%
Winters 7,587 $100,000 0.11759532%
2024-25 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2024-25

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2024
Projected Allocations by
City/County
Percent of Allocation by
City/County
Woodland 60,672 $100,000 0.11759532%
Unincorporated 34,075 $100,000 0.11759532%
Yuba 83,721 $303,583 0.35699994%
Marysville 12,752 $100,000 0.11759532%
Wheatland 3,893 $100,000 0.11759532%
Unincorporated 67,076 $103,583 0.12180930%
CALIFORNIA TOTAL 39,128,162 $85,037,400 100.00000000%
CALIFORNIA CITY TOTAL 32,834,405 $73,387,657 86.30044797% City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1036 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action to Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
The California State Library, California Library Literacy Services (CLLS) provides a package of annually funded grants for ongoing operations of the Library’s Adult and Family Literacy Services.

The Santa Clara City Library Department’s Read Santa Clara program qualifies for these grants.

In FY 2023-2024, Read Santa Clara received $111,012 from CLLS for Adult and Family Literacy Services. This funding allowed the Library to achieve the following outcomes:
· 3,814 hours of literacy instruction to 92 adult learners · 52 volunteers activated to provide services to adult learners · 78% of adult learners meeting a literacy goal they had set, including:
o 84% reading a book
o 78% sharing a book with a family member
o 55% filling out forms
o 50% learning a new technology
o 33% getting a job
For FY 2024-2025, the award has been increased by $885, for a new total of $111,897.

DISCUSSION
The total amount of $111,897 for Fiscal Year 2024-2025 includes two components: $72,068 for Adult Literacy Services and $39,829 for Family Literacy Services.

The grant funds will be used to help offset costs for part-time as-needed positions including a Family Literacy Coordinator, a Literacy Technology Assistant and instructional resources including books, workbooks and supplies for the Adult and Family Literacy Services. Literacy services will continue to be offered for adult learners and their families online and in-person. In-person literacy services will be held at the Library and at family literacy outreach events in State preschool classes, as well as four City of Santa Clara Printed on 1/10/2025Page 1 of 3
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25-1036 Agenda Date: 1/14/2025
school sites: Scott Lane, Montague, Briarwood and Hughes Elementary schools.

The City requires that all grant appropriations be approved by the City Council. Please note, the Board of Library Trustees at its November 4, 2024 meeting voted affirmatively to recommend that the Council take action accepting this grant award.

The CLLS grant requires that the grant awards be deposited in the City’s accounting system and expended by September 30, 2025. Staff will monitor and evaluate any unexpended funds against budget and expenses to ensure requirements are met.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
These grant funds will help offset operational costs of Read Santa Clara’s Adult and Family Literacy Services. To budget the Adult and Family Literacy award of $111,897, staff recommends an increase to the Other Agencies Revenue estimate and the establishment of an Adult & Family Literacy Program 24-25 grant appropriation in the Library Operation Grant Trust Fund, as follows:

Budget Amendment
FY 2024/2025
Library Operating Grant Trust Fund Current Increase/
(Decrease)
Revised
Revenue Other Agencies Revenue $0 $111,897 $111,897
Expenditures Adult & Family Literacy
Program 24-25
$0 $111,897 $111,897

COORDINATION
This report has been coordinated with the Finance Department.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Accept the FY 2024-2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and

2. Approve the FY 2024/25 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $111,897 and establish an Adult & Family Literacy City of Santa Clara Printed on 1/10/2025Page 2 of 3
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25-1036 Agenda Date: 1/14/2025
Program 24-25 grant appropriation in the amount of $111,897 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Sami James, Management Analyst
Approved by: Patty Wong, City Librarian

ATTACHMENTS

1. CLLS Adult and Family Literacy 24-25 Award
City of Santa Clara Printed on 1/10/2025Page 3 of 3
powered by Legistar™
4 October 2024
Patty Wong
Santa Clara City Library
2635 Homestead Road
Santa Clara, CA 95051
Subject: Correction to California Library Literacy Services 2024-2025 Grant Award Documents; Award #CLLS24-80
Dear Ms. Wong:

In your library's signed and completed grant award documents, we have identified one error on our part.

On page 1, the following date to fully expend 2024-2025 California Library Literacy Services encumbered award funds is incorrect, "You must fully expend funds by September 30, 2024, in accordance with your approved budget on file with the State Library."
The correct date to fully expend encumbered California Library Literacy Services 2024-2025 award funds is September 30, 2025 . This date is correct on the rest of the completed grant award documents .

No further action is required on your part. Please keep a copy of this notification for your records . Your grant monitor , Allyson Jeffredo, is available to assist you by email, a llyson.jeffredo @librar y.ca .qov, or phone, 916-603-6709.

Sincere ly,
Annly Roman
Grants & Bureau Operations Manager
cc: Beverly Schwartzberg, beverly .schwa rtzbe [email protected] a.gov Allyson Jeffredo, allyson.je ffredo @library .ca .gov
Patty Wong ; pwong@santaclaraca .gov
Shanti Bhaskaran, sbhaskaran @santaclaraca.gov
Library - Courts Building
P.O. Box 942837
Sacramento , CA 94237-0001
916-323-9759
csl-adm@lib rary.ca.gov
www .library.ca.gov
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C248 August 22, 2024
Patty Wong
Santa Clara City Library
2635 Homestead Road
Santa Clara, CA 95051
Dear Ms. Wong,
We're pleased to provide funds to support your California Library Literacy Services program and the important work that you, your staff, and your volunteers do in your community.

The state budget continues to provide $7.32 million in California Library Literacy Services funding for Adult Literacy Services and Family Literacy Services.

Your total award amount for the 2024-2025 fiscal year beginning July 1, 2024, is:
• Adult Literacy and Family Literacy Services: $111,897 • Total Award: $111,897
CLLS programs with Family Literacy Services will receive one award total, referred to as a "block grant," for the 2024-2025 program period. Your library is responsible for allocating award funds between Adult Literacy Services and Family Literacy Services to respond to community needs and for adhering to the following requirements:
• At least 51 percent of the block grant award must be allocated to Adult Literacy Services.
• At least 26 percent of the block grant award must be allocated to Family Literacy Services.
• Prqgrams who requested a fixed award for Family Literacy Services may adjust their request by+/- 25 percent. Contact your state team for support.

The block grant model does not apply to English as a Second Language Services funds for the 2024-2025 and 2025-2026 program periods .

Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90% of your total award:
• Total Initial Award Amount: $100,707
Information about claiming the rest of your award is included in the payment schedule at the end of your award packet.

You must encumber your funds by June 30, 2025. You must fully expend funds by September 30, 2024, in accordance with your approved budget on file with the State Library. _,. .'I,
Library - Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library .ca.gov
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B

CALIF R

STATE LIBRARY
Encumbered funds are those that have been deposited in the grantee's accounting system and for which a budget has been provided to and approved by the State Library.

Review the California Library Literac y Services Allowab le a nd Unallowable Expenses guidelines to ensure program expenditures are consistent with the California Library Literacy Services allowable expenses. If you have questions about expenses or expending award funds, contact Allyson Jeffredo at [email protected].

We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the California Library Literacy Services Mission, Values. and Program Essentials. Additional California Library Literacy Services resources can be found on the Ca lifornia Library Literacy Services website .

The payment process begins when we receive your completed and signed claim form, certification form , and State Funded Grants Award Agreement and Certificate of Compliance included in this packet. All forms should be completed and signed through DocuSign to be processed for payment.

Our library literacy staff are available to assist you throughout the year. Contact your Advisor Beverly Schwartzberg and your Grant Monitor Allyson Jeffredo at CLLS@library·.ca .qov with any questions.

Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.

Respectfully yours,
~Signed by:

L~l~4::416 ... Greg Lucas
California State Librarian
Cc: Beverly Schwartzberg, beverly.schwartzberg @library.ca.gov Allyson Jeffredo, allyson.jeffredo @library.ca.qov
State Library Fiscal Office, stategrants.fiscal @librory .ca .qov Shanti Bhoskaran, sbhaskaran @santaclaraca .gov
Mila Rianto, mrionto @santaclaraca.gov
9/5/2024
Enc: Re: CLLS24-80: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance
Library- Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected] .gov
www .library .ca.gov
Docusign Envelope ID: B2D2D0DF-CB6F -459A-AE43-64 F382A3C24B Santa Clara City Library

THE BASICS - YOUR GRANT AWARD
The following provides basic information about your grant and managing your grant.

Award# : CLLS24-80
Library: Santa Clara City Library
Total Award Amount: $111,897

APPROVED ALS BUDGET
Salary, Waqes, and Benefits $43,811
Consultant Fees $ 0
Travel $ 150
Supplies & Materials $10,349
Equipment ($5,000 or more per unit) $ 0
Services $15,758
Subtotal $70,068
Indirect $2,000
Grant Total $72,068

APPROVED FLS BUDGET
Salary, Wages, and Benefits $28,003
Consultant Fees $ 0
Travel $ 0
Supplies & Materials $11,826
Equipment ($5,000 or more per unit) $ 0
Services $ 0
Subtotal $39,829
Indirect $ 0
Grant Total $39,829
. Start Date: Upon execution
End Date: June 30, 2025
It cari'ta"k:e between eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.

CONTACT
We want your project to be successful. Please work with the program staff listed below to implement your project:

Literacy Analyst : Allyson Jeffredo
Phone Number: (91 6l 603-6709
Email Address: allvson.ieffredo@librar v.ca.ao v
Library Proqrams Consultant: Beverly Schwartzberq
Phone Number: (916) 701-6880
Email Address: beverlv .schw artzbera @librarv.ca .ao v Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C24B Santa Clara City Library

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

The claims the indicated allowance for the purposes of carrying out the functions stated in its California Library Literacy Services application and in Sections 18880-18883 of the California Education Code. 2635 Homestead Road, Santa Clara, CA 95051

SIGNED DATE
~fl. ~ Jovan D. Grogan, City Manager, City of Santa Clara \ v Typed/Printed Name and Title of Authorized Repr~m_tntiY-.e OV:co AS TO FORM.

S'j,A ~kITY ArioRNBy•s OFFICB
[email protected]
Email address of authorized representative
-----------------------------------
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
PROJECT INFORMATION:

Invoice#: CLLS24-80
Project Title: California Library Literacy Services
Grantee: Santa Clara City Library
Funding Start Date: Upon execution
Term Completion: June 30, 2025
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
Total Award: $111,897
PAYMENT SCHEDULE:

Libraries receive 90% of their total award amount upon receipt of the award letter.

Libraries receive the final l 0% payment of their total award after successful completion of the California Library Literacy Services Mid-Year Report form.

NOTE: Libraries have 15 months to spend their California Library Literacy Services award funds, from July l , 2024, in which the funds are awarded until September 30 of the following year.

Total award
Initial Payment (90% of total award) $100,707
Final Payment ( l 0% of total award) $11, 190
Total: $111,897
REPORTING:

Libraries are required to submit a mid-year financial and narrative report and a final report. Reminder emails will be sent out beginning six weeks before the required report is due.

All required reporting materials will be located on the California State Library's Manage Your Current Grant website . The reporting schedule is detailed below .

Mid-Year Report Due January 31, 2025
Final Report Due September 30, 2025
NOTE: A budget modification form will be required for all budget changes regardless of amount. Modification forms may be submitted throughout the year but no later than May 31.

Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C24B

STATE-FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
Docusign Envelope ID: 82D2D0DF-CB6F-459A-AE43-64F382A3C24B ••
Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

~- STATE LIBRARY

TABLE OF CONTENTS

PROJECT SUMMARY
PROCEDURES and REQUIREMENTS
A. Term of the Agreement
B. Scope of Work
C. Budget Detail
D. Narrative and Financial Reports
E. Claim Form and Payment
EXHIBIT A: TERMS and CONDITIONS
EXHIBIT B: CERTIFICATION of COMPLIANCE FORMS
EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES

GUIDELINES
2 3
3 3
3 4
5 7
22 26
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C24B . LIF R I
Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

STATE LIBRARY

PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Santa Clara City Library for the California Library Literacy Services project.

AWARD AGREEMENT NUMBER CLLS24-80
This Award Agreement ("Agreement") is entered into on July 1, 2024, by and between the California State Library ("State Library") and Santa Clara City Library, ("Grantee").

This Award Agreement pertains to Grantee's State-funded California Library Literacy Services project.

The Library Development Services Bureau ("LOS") of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $111,897 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

Docusign Envelope ID: B2O2D0DF-CB6F-459A-AE43-64F382A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins July 1, 2024, and ends June 30, 2025. The project's final expenditure date is September 30, 2025. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement . Grant eligible program expenditures may begin no earlier than the start date. The project period ends on June 30, 2025, and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee's application and submitted to the State Library in response to the California Library Literacy Services project .

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP) . • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee's application. The Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports
1 . The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
July 1 - December 31 Mid-Year Report Due January 31, 2025 July 1 - June 30 Final Report Due September 30, 2025

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding .

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program Docusign Envelope ID: B2D2DDDF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment
1 . The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and.costs specified in the approved award application.

2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sums appE:aring under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Grantee. It is the Grantee's responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of l 0% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.

The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted .and approved by the Grant Monitor.

Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F382A3C24B

8. Budget Contingency Clause
Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement .
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program , the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

EXHIBIT A: TERMS and CONDITIONS
l . Accessibili ty: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities . Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibili ty Standards. Additionally all project materials designed, developed , and maintained shall be in compliance with the California Government Code, sections 7 405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards , please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including "NOT ACCESSIBLE" in the file name .

The California State Library reserves the right to post project materials to its website that are in compliance with these standards .

2. Acknow ledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the California Library Literacy Services project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
"This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library."
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:

Docusign Envelope ID: 82D2D0DF -CB6F-459A-AE4 3-64F382A3C248 Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

"Funding provided by the State of California."
c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library's photo release form or contact your grant monitor for the State Library's form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant . Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationsh ip between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever .

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing , signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph .

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California .

6. Assignmen t, Suc cessors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library's prior written consent . The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.

7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
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a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records .. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.
s.· Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization's behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:

Santa Clara City Library
Patty Wong
2635 Homestead Road
Santa Clara, CA 95051
[email protected]
[California State Library]
Allyson Jeffredo
[900 N Street
[Sacramento, CA 95814]
[email protected]
916-603-6709
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l . Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege . Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its contractors and subcontractors is an independent obligation from the State's obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. ( 17 U.S.C. 101, et seq .) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

4. Discharg e of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee's Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

5. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written "Notice of Dispute" with the State Library Grant Monitor within ten ( l O) days of discovery of the problem. Within ten ( 10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final.

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Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code , § 8350 et. seq .) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation , possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about all of the following :
1) The dangers of drug abuse in the workplace.
2) The Grantee's policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs .
4) Penalties ·that may be imposed upon employees for drug abuse violations .
c. Require that every employee who works on the Agreement will:
1 ) Receive a copy of the Grantee's drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectiveness of Agre ement: This Agreement is of no force or effect until signed by both parties.

8. Ehtire A greement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and , together with all attachments hereto, contains the entire agreement of the parties.

9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.

10. Executive Order N-6-22-Russia Sancti ons: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with , individuals or entities that are Docusign Envelope ID: B2D2D0DF-CB6F -459A-AE43-64F3B2A3C24B Santa Clara City Library
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determined to be a target of Economic Sanctions . Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entit ies, that shall be grounds for termination of this agreement . The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response . Termination shall be at the sole discretion of the State.

11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee's request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline .

12. Failure to Perform: The grant being utilized by the Grantee is to benefit the California Library Literacy Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement , the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including , but not limited to, the ten percent [ 10%) withhold .

13. Federa l and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee's payments or make FICA payments on the Grantee's behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee's behalf; or
c . Withhold Federal or State income taxes from Grantee 's payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

14. Force Majeure: Neither the California State Library nor the Grantee , its contractors, vendors, or subcontractors , if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default , or nonperformance is caused by an act of God, weather , accident, labor strike, fire, explosion , riot, war, rebellion , sabotage , flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeit of Grant Funds and Repayment of Funds Improperl y Expended: If grant funds are not expended , or have not been expended , in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requi ring the Grantee to forfeit the unexpended portion of the grant funds, including , but not limited to, the ten percent ( 10%) withhold, and/or to repay to the California State Library any funds improperly expended.

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16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

17. Generally Accepted Acc oun ting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures .

18. Grant Monitor: The Grant Monitor's responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and, in a manner, consistent with the terms and conditions contained herein . The Grant Monitor does not have the authority to approve any deviat ion from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements .

19. Grantee: the government or legal entity to which a grant is awarded, and which is accountable to the California State Library for the use of the funds prov ided.
a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee's application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

20. Grantee Ac c ountdbility: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administe r or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project .

22. Independe nt Acti on: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee's employees or contract personnel shall perform all services required by this Agreement , but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project . The State Library shall not provide Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
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any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.

23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors , subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work seNices, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person , firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

24. License to Use: The California State Library reseNes a fully paid-up, royalty­ free , nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement . This includes intellectual property , with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant ; and
b. Any rights of copyright to which a Grantee, sub-grantee , or a contractor purchases ownership with grant support .

25. Limitation of Expenditure : Expenditure for all projects must conform to the grantee's approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $111,897 and shall be expended/encumbered in the designated award period .

During the award period , the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions . Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee's contractors, and subcontractors shall not unlawfully discriminate, Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
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harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code§ 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.), the provisions of Article 9 .5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code§§ l 1135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, § 11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign Ce-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice . Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library's Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. d. Personally: When delivered personally to the recipient's physical address as stated in this Agreement.

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e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient's address as stated in this Agreement.

29. Order of Precedence : The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). Grantee's California State Library­ approved Application (Grantee's Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee's Application (including Budget and Activities Timeline} g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee's Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee's Application in accordance with the approved Budget and shall obtain the Grant Monitor's written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee's Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.

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d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee's eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).
f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the· State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.

33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

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36. Public Records Act: Material maintained or used by the California State Library is considered "public record" under the Public Records Act (PRA) at Government Code, sections 6250, et. seq . This includes the Interim and Final reports, and any other written communications between the parties.

Grantee agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement , will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

37. Publicity Obligat ions: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library's support as noted above . Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee , and may distribute such information to third parties.

38. Records: Communications, grant related documents, data , original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request . Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee 's operation to ensure compliance with this Agreement, with reasonable advance notice .

39. Reduc tion of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitati ons: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source . The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

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41 . Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a . The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities . The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflect ing grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c . To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final l 0% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient's administrative duty under the award .
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $100,707 upon execution of the agreement and submission of claim by the grantee organization .
o A second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $1 l, 190.

42. Self-Dealing and Arm's Length Transacti ons: All expenditures for which reimbu rsement pursuant to this Agreement is sought shall be the result of arm's-length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision , "arm 's-length transact ions" are those in which both parties are on equal footing and fa ir market forces are at play , such as when multiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self-dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity , directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended .

43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement , but the rema inder of the provisions in the Agreement will remain in full force and effect.

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44. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.

A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data , and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days.

If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: ( 1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of­ term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library's right otherwise to demand strict compliance with Docusign Envelope ID: 82D2D0DF-CB6F-459A-AE43-64F382A3C248 Santa Clara City Library
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that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library's rights or of any of grantee's obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

50. Worker's Compe nsation: The State of California will not provide Workers' Compensation insurance for Grantee or Grantee's employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers' Compensation insurance for them . The Grantee is aware of Labor Code Section 3700 , which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the Labor Code , and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.

2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program , to include the requirements listed below in this Certification of Compliance Form.

5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $111,897.

This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code§ 12990 (a-f) and CCR, Title 2, Section 11102).

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution , dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
Docusign Envelope ID: B2D2D0DF -CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
. California Library Literacy Services
2023-2024 CLLS24-80

2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that mdy be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
l) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code§ 8350 et. seq.)

8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code§ 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411 ):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision­ making process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the l 2-month period prior to his or her leaving state service.

Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C248 Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code§ 10420}.

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code§ 10430 (e}}.

9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA} of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.}

11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity .

13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance}). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide
implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug­ Free Workplace Act of 1988 (P. L. l 00-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707}.
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

Docusign Envelope ID: B2D2D0DF-C86F -459A-AE43-64F3B2A3C248 Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES

GUIDELINES
1 . California Library Literacy Services programs shall comply with the requirements in Sections 18880-18883 of the California Education Code.

2. California Library Literacy Services programs shall train and recruit volunteers to serve as tutors. Volunteer tutors are the primary instructors for the program .

3. California Library Literacy Services programs shall seek local government and community resources and develop cooperative relations with other local literacy services providers .

4. California Library Literacy Services programs will provide a base level of local and private fiscal support to be established by the California State Library.

5. In response to an expressed and recognized need from the field for specific program requirements, the California State Library and related stakeholders created a framework and program essentic;il.s .. The fra111ework a:nd, essentials describe what constitutes an ~ffe,cJive pro.gram: .
,. ' . . .
a. California Library Literacy Services programs must use the Roles and Goa ls framework to ··implement and evaluate· thefr-Hteracy servic es. b . California Library Literacy Services programs' staff must attend their regional Library Literacy Network Meetings.
c . Tutor training for volunteers should include, at a minimum , a program orientation, tutoring basics, and instruction on learner-driven services. d. California Library Literacy Services programs must align with the following program values:
i. California Library Literacy Services is library based; ii. California Library Literacy Services is a core library service; iii. California Library Literacy Services is learner-driven; iv. California Library Literacy Services is community-focused ; v. California Library Literacy Services is volunteer-supported; vi. California Library Literacy Services staff is professionally engaged;and
vii. California Library Literacy Services supports families.

6. California Library Literacy Services Family Literacy programs (if applicable) shall provide services to prevent illiteracy through coordinated literacy and preliteracy services to families. Recruitment of parents not previously Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-64F3B2A3C24B Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

included in public library literacy programs is a high priority. Family Literacy programs are implemented and evaluated using the Family Literacy Evaluation Framework.

Certification

ORGANIZATION
Name : Address (official and complete):

Santa Clara City Library 2635 Homestead Road, Santa Clara, CA 95051

PROJECT COORDINATOR
Name : Shant i Bhaskaran
Email: sbhaskaran@santaclaraca .gov Phone: (408) 615-2956

GRANTTEE AUTHORIZED REPRESENTATIVE
Name : Jovan D. Grogan Title: City Manager, City of Santa Clara Email: jgrogan @santaclaraca .gov Phone: (408) 615-2210 Signature: ~ . r1/ Date :
\0/17/J'1 (l1Al 1~ - /'AP---. . , I
\ \
APPROVED AS TO FORM.

9.~ ~ATTORNEY'S OFf'ICI!
Docusign Envelope ID: B202DODF-CB6F-459A-AE43-64F3B2A3C24B ~~
Santo Claro City Library
California Library Literacy Services
2023-2024 CLLS24-80

•• STATE LIBRARY
Authorized Representative Signature

ORGANIZATION
Name :

Santa Clara City Library
Address (official and complete):
2635 Homestead Road, Santa Clara, CA 95051

AUTHORIZED REPRESENTATIVE
Signaturer{\ , I"\(\ Date:
1 o / r=r I Z-'f ,(~ h.----
Printed Namel of Person Signing: Title: City Manager, City of Santa Clara Jovan D.Grogan

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: /Y1J7({-. Date: 9/5/2024
Printed Narne 88'f6!fl~l\18'116 Signing: Title: California Stote Librarian Greg Lucas APPROVED AS TO FORM:
~A CLARA CITY ATTORNEY'S OFFICB
I tb:::c
Docus ign Envelope ID: 82O2D0DF-CB6F-459A-AE43-64F382A3C248 R'a
Santa Clara City Library
California Library Literacy Services
2023-2024 CLLS24-80

-~ STATE LIBRARY
20 August 2024
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia's Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.qov.ca .gov/wp-content/uploads/2022/03/3 .4.22-Russia-Ukraine-Executive­ Order.pdf .

The EO directs all agencies and departments that are subject to the Governor's authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia's actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury .qov/policy-issues/financial-sanctions/sanctions­ programs-and -country-inform ation/ukraine-russia-rela ted-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
Docusign Envelope ID: B2D2D0DF-CB6F-459A-AE43-fi4F3B?,A3C24B CAlJFOR !A

STATE LIBRARY

CA LIBRARY LITERACY AND ENGLISH ACQUISITION SERVICES

FINANCIAL CLAIM
Grant Award #:

Invoice#:

Payee Name:

Complete Address:

Amount Claimed:

Grantee Name:

Project Title:

CLLS24-80
CLLS24-80-01
1st PAYMENT
Santa Clara Public Library
Date:

PO#: 7647
(Legal name of authorized agency to receive, disburse and account for funds*) Street Address, City, State, Zip Code (Warrant will be mailed to this address) $100,707 Type of Payment:
(Payable Upon Execution of Agreement) ~ PROGRESS
Santa Clara City Library □ FINAL
(Name on Award Letter and Agreement) □ IN FULL
California Library Literacy Services □ AUGMENT
For Period From: upon execution to end of grant period

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount c~f . 0-BWiR.s TO FORM:

By '§, JA ~IARACITY ATI'ORNEY;S@fflei
-\---
( ed Representative)
Jovan D. Grogan City Manager, City of Santa Clara
(Print Name) (Title)
*Legal payee name must match the payee's federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at stategrants.fiscal@library .ca.gov.

State of California, State Library Fiscal Office
ENY: 2024
PURCHASING AUTHORITY NUMBER: CSL-6120
COA: 5432000
FAIN: LS or N/A
By
(State Library Representative)
ITEM NO: 6120-213-0001, Chapter 22, Statutes of 2024
REPORTING STRUCTURE: 61202000
PROGRAM#: 5312
Date
D_ocusign Envelope ID: B2D2D0DF-CB6F-459A- ~ E43-64F3B2A3C24B

PAYEE DATA RECORD APPROVED AS TO FORM
5·~:r ~ ciTcrrl :
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021) : ~ AITORNBY•s OFFICB
Section 1 Payee Information
NAME (This is required . Do not leave this line blank . Must match the payee 's federal tax return) BUSINESS NAME, OBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above ) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE I E-MAIL ADDRESS
Section 2 - Entity Type
ee listed in Section 1 above . See instructions on a e 2 D SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) □ SINGLE MEMBER LLC Disregarded Entity owned by an individual

D PARTNERSHIP
0 MEDICAL (e.g., dentistry, chiropractic , etc.)
0 LEGAL (e. g., attorney services)
D EST ATE OR TRUST □ EXEMPT (e.g., nonprofit)
□ ALL OTHERS
Section 3 - Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box . The TIN must match the name given in Section 1 of this form . Do not provide more than one (1) TIN . Social Security Number (SSN) or The TIN is a 9-digit number . Note: Payment will not be processed without a TIN . Individual Tax Identification Number (ITIN • For Individuals , enter SSN .
• If you are a Resident Alien , and you do not have and are not eligib le to get an SSN , enter your ITIN.
- ---- ---- -------
• Granter Trusts (such as a Revocable Living Trust while the granters are alive) may OR not have a separate FEIN . Those trusts must enter the individual grantor's SSN . • For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual , enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN) .
• For Single Member LLC (disregarded entity), in which the sole member is a business entity , enter the owner entity's FEIN . Do not use the disregarded entity 's FEIN . '
• For all other ·entities including LLC that is taxed as a'corporation or partnership, estates/trusts (with FEINs), enter the entity's FEI.N.

Federal Employer Identification Number
(FEIN)
----- --- ---- -- -
ectlon 4 - Payee Residency Status (See instructio ns)
□ CALIFORNIA RESIDENT - Qualified to do business in California or maintains a permanent place of business in California . □ CALIFORNIA NONRESIDENT - Payments to nonresidents for services may be subject to state income tax withholding . □ No services performed in California
□ Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 - Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should m · status chan · · below .

NAME OF AUTHORIZED PAYEE REPRESENTATIVE
Jovan D. Grogan

SIGNATURE
Please return competed form to:

STATE AGENCY/DEPARTMENT OFFICE

MAILING ADDRESS

CITY STATE ZIP CODE

TITLE E-MAIL ADDRESS
City Manager
DATE TELEPHONE (include area code)

UNIT/SECTION
FAX TELEPHONE (include area code)

E-MAIL ADDRESS
D_ocusig ~ E!7Velope ID: B2D2D0DF-CB ~F-459A-~E43-64F3B2A3C24B

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204•(Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully complete~ form will prevent delays when processing payments .

Information provided in this form will be used by California state agencies/departmen ts to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are ·in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 - Payee Information -
Name - Enter the name that appears on the payee's federal lax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable) .
• Sole Proprietor/Individual/Revocable Trusts - enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the OBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships , Estates/Trusts , or Corporations - enter the entity name as shown on the entity's federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any OBA, trade, or fictitious business names under Business Name.

Business Name - Enter the business name, OBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address - The mailing address is the address where the payee will receive information returns. Use form STD 205 , Payee Data Record Supp lement to provide -a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address .

Section 2 - Entity Type
If the Paye e in Sect ion 1 is aln) ... THEN Select the Box for ...

Individual • Sole Proorietorsh io • Granter <Revocable Livina) Trust disreaarded for federal tax purposes Sole Proprietor/Individual Limited Liability Companv CLLC) owned by an individual and is disreaarded for federal tax ourooses Sinale Member LLC-owned by an individual Partnershi ps • Limited Liabil itv Partne rships (LLP) • and LLC treated as a Partnershio Partnerships Estate • Trust (other than disregard ed Granter Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery Corporation-Medical care . dent istry, etc. • LLC that is to be taxed like a Corooration and is medica l in nature Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal Corporation-Legal or law related matters, etc.) • LLC that is to be taxed like a Corpor ation and is legal in nature Corooration that aualifies for an Exempt status, including 501(cl 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above • LLC Corporation-All Other that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Section 3 - Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Ident ification Number (TIN ). The TIN is required by R&TC sections 18646 and 18661 to facilita te tax compliance enforcement activities and preparation of Form 1099 and othe r information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations .

Section 4 - Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding , contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: wscs.gen@ftb .ca.gov For hearing impaired with TDD, call: 1-800-822-6268 Website : www.ftb.ca.gov Section 5 - Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed . In the event that a SSN or ITIN is provided , the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 - Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number , shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited , and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information , such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1130 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on Final Map for Tract No. 10639 to Subdivide the 2.47 Acre Parcel at 1957 Pruneridge Avenue into 22 Single-Family Lots and 4 Common Area Lots

COUNCIL PILLAR
Promote and Enhance Economic, Housing, and Transportation Development

BACKGROUND
SCS Development (Owner) is currently in the process of redeveloping the property at 1957 Pruneridge Avenue (Property) with 22 for-sale single family detached homes (Project) on a 2.47-acre site. The Project was approved by City Council on March 19, 2024. A Final Map for Tract No. 10639 is required to be filed by the Owner as part of the Project.

DISCUSSION
The Final Map for Tract No. 10639 subdivides one parcel into 26 parcels (22 single family detached home parcels and 4 common parcels). The Final Map has been reviewed by staff and meets the approved Tentative Map requirements. The Conditions, Covenants, and Restrictions (CC&Rs) have been reviewed and approved by the Community Development Department, City Engineer, and the City Attorney’s Office.

ENVIRONMENTAL REVIEW
The potential environmental impacts of the Project were addressed in the Final Environmental Impact Report (EIR) prepared for the Project. The EIR, Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations were approved by Council on March 19, 2024.

FISCAL IMPACT
There is no additional cost to the City other than staff time and expense.

COORDINATION
This report has been coordinated with the Community Development Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at 408-615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

City of Santa Clara Printed on 1/10/2025Page 1 of 2
powered by Legistar™
25-1130 Agenda Date: 1/14/2025

RECOMMENDATION

1. Approve the Final Map for Tract No. 10639;

2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and

3. Authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26 parcels (22 single family detached homes and 4 common parcels) located at 1957 Pruneridge Avenue [APN 303-03-025 (2024-25)].

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Final Map for Tract No. 10639
City of Santa Clara Printed on 1/10/2025Page 2 of 2
powered by Legistar™
3656-000

OWNER'S STATEMENT
,E Hrn!BY STA1£ ll"r ¥f: AAE THE O\INIRS DI' 011 HA>i SOl,IE ~T, TIM, 011 ~IEREST .fN AND TI;] ll-lE REAl PR<PEP.TY INC.WED \IITHIN lH£ ~ BOIVIIIED S>taWM 00 THIS i.u,p :
nm iE ARE 111!. C>ll Y P£R5al5 l!IIOSE ~5£,NI ,s NEU.SWY 10 PASS CU:1.A 11LE' 10 SAID R!M. PRU'tllTY, lHA I W; HOilllY COl&lff 10 lHC M/\i(lltl; DI' 5'IO MAP ;J-4J SUBIJi\!190.'t ~ 9'D'1'N W11111N, iJS-E lllSTINCTI'£ 8ffiDEJil ~ AAO AU OCIJICAOONS ANO QFITTS Of tl!DiCAllil!' llt:~Ef'.

IHt R£M PROPERTY DESCBlklfD BEi r'M ts PmCAitP AS AN USDJflU rM P\19.JC ~

1. WE HElU'I DW«:Alt Ill "II£ QTY Cf SAAT! WJM, EASDa£NIS FCII l'IJOl.1, Ulll/lY PUllf'()SIS (SU8.(C1 !O 1K ilt All) llli:E] IN, Ulll)!R. 01, O'\tl1 A.~0 1/:11,SS: iHOS< CERTAJN S11i!i'S IJI' LA!l0 ilGIOOA llD AND ru!l!!A TUI HEREOO /.S "Pl!(" (PU BUG UllJTY E4S!l<EITT), SAJD E l,S{Mf.Nl5 ARE 10 BE K!l'T OPO, AND "'11 1Ral 1l!EtS.

OOL.DIMS "" SlllUCMES Of AN! mi, mur Pll8U!: ulll/Tt STRllCl\JR(S AAll APPUfllE~AHCES TuER£10., IRJIIGAIJ~ 5"5'1:US APf!J APFtJRTOO,NC(S W.OfElO, AND IAilflll ltNCL'. MICITIONAllY, 11K PfflV!1E 11.ClUIU AS 1!!0"' 01< l1lf PLANS RE\1£\llll 00 11'1',IO'IED ll'Y THE QTY Of SANTI, QJ.RA ~ toN,IJNCTION ~1H rn1s SJBO<~SOI< ~Mil Al.SO Bl P()M llm IN S"D PUE. Ari'/ fllllJRE PRIVA1£ fM1liTie; ~SJM.l/,~ w<TI<IN SAD PUE SIIAU II( SIJtl.ltT 10 lHE QTY IJI' SMTA Cl.ARA ~~MENT ACRE£MEN1 Af'l'IJCA TICN ~ 1HE PU!il.lC UllUIIES SH.Ill HAI{ Rlllttl IJI' ACCESS •= 11,0/IIR /,LONG 11iE IDJl1~1,.; PIIQ'!RJY FOR rnt Plllll'CISL or M~ITT~N. G, ftEl'LACltlG, /IJOING Ill, 00 REM~NG ll£l1l Fl.fJu11!3. lH05! CCRIM'I SlHtPS O' WI) .11..10 EIESIGNATl:D. CEUNUm>. AND D!lllCAIED HUIEON AS ·• AND "UC!£" ARE SUl!JEC! TO lll <I£ 11,0 l/Q:E S1AIMNTS atl/JVi, :2- Iii(" HERE&" DmlCAlE TOM OTY ~ SAtm, a.ARA,. EASEll.EHlS FOR E.MEJNE+cY \UIQ£ ,ca.ss Pll!POSCS or<. ~l.Cl'G. ~OSS. ;Ml ll\ll! lHDSC GEl!l/oJII - l1f lM1l ll£.SiQ;AlUJ <IID t'E\JK,11£0 HEllt:OH AS 'EVl.t (EJlffita<CY l{ll(U ,ccr.;s USO,IE)Hl, S~ll = All!' t O BE t<D' I fl![[ N<ll QOM. l1f All OBSl!IUCTIONS Of" A1Y l(lf(j ~ ;i! All at M~N'!~NEO BY PNCl'CIIT' 01\!i!RS S>Jt>I 11!1110C r.JRf'MX SliAU. 5(Jf'l'ORJ NERGF.NCY \OllCU USL
~ wt HE/!fiiY DEDICA1l Ill 1lE OTY Of SNHA a.AR-I. ~S J~. a;, lJfiOER. MJJHC 00 AmOSS lH05E CUUAIN s~s Cf I.AND ot9CNIIED 1,/lD DEUWU.TED HE!IE.CII AS "UG!I" (UtlDERG11CIOOO !1£CTRJC,ll [ASI!OT) FC!I TI PURP05! l1f CON51\IUClt!IC Mil ~EODN!,1RIICllltG. t!'5l•~G . Of>EflAM, M~Hlllt!U•G. RCP-C. 00/1)1! l!EFV.Ol!G ,_R:QIOO,-o El.ECTil!CAL O~JruBUTIIJN Nffl/DR CCMMUJIICA 1100 S'rSIEl!S. ... a N'l'\l.!1lN"1C£'J, IHE AB-01£ u£Jlll(tNEO UNDENCROOOD !1£C1RICAL £MEIIEJIJ 5IIAll BE ~EPI CM'EM <11D mt FIIOl,I TR(C~ l!UllmHGS AHO SIRIJCntl!G u .,.,, 'o(1ND Ola-Pr l~IIJ,lil}Qt,I S'tSlD,iS ii.ND lA'Ml.l fENCU. ~o,o.u Vj PG&E f.AS, C"8LE, TV, lW/'JiCNl, /,.~ 11\E Pl!l'l~ll: f.\QU~E'l 51!0\\N ON ntE PlAN~ li(~l:li(U J,/10 APPINl\W BY l\lC OlY 01' SANTA Cl.AAA O< W<.IJNt11!1< OITH MS SUBOOl~ON 5>lAU ALSO BE PEl™'rtrn fH SAID Im. /offl f\lTUfl[ ll<SJAJU•a; _,..,. s,.u IICU, Oll<OI lH/,N SANTA "-I.A~ El.t:C11!1C FAC!LI1B, !li,\U Ill: SU...Ct'! !Q 1lC 01'1 Of SAHfA a.AAA EMCl!ll>CHME/H m>IJCJ,ll(t< Pl!OCESS. lHE CTY SHAU. HAI!: Rlr,, T 01' ACCI$ .IC!!OSS Allil/oll ALONG THE AD.KNHING l'!Kl!'£IITT FOO THE l'URPlll£ (f W '-'fflAL .. NC.

RFJ'I.AONG, AOO~C 10. 00 Rf'.l,IO~HC 115 fAWllfS.

I, WE HEf!ID! D!DCA1l TO llE O!Y l1f SA!<TA (lMll,, E/o.SEMQflS I~. ON, Ql{R, UNllEII, ALOO~ A!iD Aell05S lH05[ tmT/IN S®PS Cf I.AND O!:~A!l:O '1l0 OOJlUIEl) HcRCON AS "IU" (WAl[R LINE E'-50El!1) f'Oll lH!: PURPO!ii: O' CON'iJRUCrN", l~SIAllJI<~ oPu!A!'«G, M~lll- REPAIRIHO Alfll rlEPlA<lN<l WAT[II ~51Rf8UTillH S1'<!(Jj [Mll.fTIB MD _,.IDMH CB llffl!O_ SAil [ASl)jENJS 91A!J. BE l!Il'I Cl!'EN 11,D rll!I fl!OM 11;!1:S, S~Lllt!>~ ,ND s1'1,Jc;u.ts or AMY ~ND EXW'r IRRIGA 110!1 S'ISIP'5 AI/D r.P•IIIHE1'mll".5 lllEl'£10. A'lll U.Wf!Jl rul<!S NO PRfW,ll:
0(1 ORJ! UIIUTIES SHAU. BE ,UCE)) II, !flt ·vu- EXC(PT fON - Of" ci,o!;,mcr, TIE QTY SNAL! HAIi' fin<! IJI' l,C('ESS ACl1055 AND//Yil. '<ll!IC ll4E ADJOOfNC PRCP£RlY fell ™E P1M'05t Cf MAINJAIN~G. -..~NG, lllOING TO. 00 R(ijl)'lltlG ITS ·-)Hf 314 PRWffi!l QfSJllliJl BP P'iY ,S H9I f@CA!EP ttt fJF 00 A~ AN fr':iNfITT OF MlCP1A19Ct$F$;,
L (t£ STREIT 1..A1E..ED PARCB. A (C{)O( C'OOJII'). BEIMG ;. PRIVA.1£ ORI\£ AISLE IS ft&Rl{I) FOIi f'l!IYJ,IIE S'11£U •= Plll'/Al[ F-G, PfitVAIE uru 1,u, PRIVU ORAAIA~ F'lll'Alf iHllR!SS AHO E"'65 lol<O .W. REL.llEO /J'PIJllliNl,N(B Hffii:TO All. IM '-CCM!loVa Wr1li 1ltl. -ON RCS1111CllOIIS OOVfRIIISG lits PRWECI. 5"0 PAROO,. ~ JQ BE CONVE>'(]) TO 11ii: 1<.:11(:00"1"5 ASSOOATIOO St SU'AR,<l[ l'OCWEITT !llllSEOUE:NT 10 ll<E ~ CF lt'IS' fiH !J. ~AP.
~ 1HC 1,R!:lS OC'llGN.\lED IS PAAOO. B, •~ C, 00 Pl,,~ D IJIE R~ fOR PRtVA!E Ol'EN S!'Ml:. 1-'fflVA IE STOO~ 011,IIIW:1;, PRIVAIE ACCES'l. Pfil'IA IE U l!IJllt'l ,I/Ill R!l.A lEl) APPllltl[l<.\hGES ~El<!1t) AU. fj ACCORD.INC. ~,rn THE SUBOr;SION 8ESTR1CTICJ6 00'-ERt•ilHC 11'115 PR'O.ICT. SAiJ PARCB.S AA£ TO BE CCH~O 10 1HE 11W!o,,i,tll5 ~SSOO/\ooti 8'( SIJ'ARA IE ~T su&tC\IE~T !O THE ru-1G Cf 1115 fiNAl •'S'.
,l. THC AR£! llt5'C!II 1lD /.9 P~VA tr UlUTI ["5!)j(/l1 "!'RU(" IS llt.';ERl{O F011. Pfl\W, IE U1lJT1CS 00 REU.TtD APl>vll:TDilAPtCB tfERETO ALL .. J.OCOOO~CE 'fl11)! lt£ ~Btli~llOI! RESffllCTIOHS covrRrM/G 11115 Pf«l,(J;T.
4, TIE IJIU. DalC!IA1lD l'filVA1l S1Cl!II ORI.IN E'-SEloE!IT "PSOE" IS RE~ ,DR PRIVA1£ STORM OR~N.CC PI/RPO!C!\ IS V.Cl.l IS lHE IHSIAUATICN AND "-"N1tNANC! OF i;!El.AltD fM)J1"1£S. MNH~AP+Ct ANO R£~Nll or 5'..10 FAOURCS IS 1)4£ Rrn"OOSJ!lftJIY Of IHE PNOPENff llVoNEliS IIE/fil11El) 1' AtGa!P'1lC£ ~11< rnE /.PPNO'R!!l! COl£)jAlflS, CONDITIONS; A!lll A£SIRIC'OONS TRACT 10639
1957 PRUNERIDGE A VENUE
CONSISllN<I OP 5 SHEETS
BEING A .IUBDIVLIIO 0~ ALL TiiAT PORTION 01' I.AND Dl,SCRIBED I~ IBM OlWff DEED RECORDED AS DOCUMli1'l1" NUMBER illl 1419, Dl'FtCIAL 1l.l!CORD~ OF ANTA CURA Al.'D LYING ENTIIIELY WrrtllN TIIF. Cl1'Y OP SANTA CLARA, (X)UNT'Y OF ,Alol'l'A rJ.ARA. CALIFOR~1A lcbgl
.sll.N AAMaN • I~ eee-Oa :l2
ROSEV ll,.LE • 1&tap~~
---CML ENOINEERS • ·SURVEYO l1S" • 'PLANNERS:

DECEMBER 20J,1
1llE ARtl ll(SiGNAml _ ,,r 5,U,ITAJIY S{'OG! = "PSS(" G =\Ul '(Jl PRIVA1£ SJ.NITA/IV 5E\\l:R PIJRPOSES. IS '1W. AS lliE /NS1 All,\ TIO!< A,'iD S.lllOtNAl,U Of REV,1(0 f ACIJ!6 M~N~AIIC( AND REP~R Of SAU! rl.WTIES IS lHf l!E'.l;Po!/SIBlJTY OF Tl< PROPOa 1Y OWNEJIS 8()/E)ltEJl ACCOl!OANCE •1tH ll<E .,_IAlC C-S. OO!,llll10NS, A,'1/l i;t5frllC110NS,
Tl<1S WS> 910\iS Cit NOJES All Ill! EAS0,1()115 DIJS11rlil 011 Of Kctllll. 1"l111N nit BOONll,ijY lJES Of tHE HE1100 £\l!IOOIEO UAP.

SANtA CU.~• D£ ASS, UC,. A CAU'OR!<IA L'lli1£D UAIJJUlY COl<PAH"! et.
•~E(>lr~~-------
ntLr: ----------o,1t: _________ _
OWNE~SACKNOWLEDGMENT
I, NDIARV Pl,llUC Oil 011£R OfflCl:R COMPL.ETING l16 CEllTIFICAlE =ES C'Joll.Y mt:

NlllY Cf llla SOl~AI. \1110 ~CNEO lHE DOCU•EMT 10 \IIIICI! W,S COO\~lt IS ATTAt:HBl, AND r+DT Ik£ TRtmlF\M..NESS, i,CCl.lRAC'I". 01i VAL.DTY (J'" »tAi OOClJII.DIT_ =VCl'Of_----- j SS,
ON _ ________ . WO.tri. Mt.------- ••
NOl.lflV PllllUC ~ <11D 'IIR S,,tD StA~..,%~' ~ Tli~,=l!ASS=~OF=S',\~JISF~,-c1mv E~DE)jc:f 10 Bl TH, P{R:,a;(5) w,j05f N,..E(,) IS/IJl,E SIJl;~,O 10 lfl: W!llilN PjSllUtM~i MfJ -O'M.EllDED TO e· :rn,1 Ht/9tE{11!£Y ot.CIJl(D ll<E ;,..r tl'i HlS/H!ll/11111'l llJ!HOOllll CAPMll'!(ll'.SJ, II() lliM SY HJS/HEll/lHEJ! SCl',l\JR!:lS) ~ Tl<E IIISnMIEJII 11£ •&ro<(S). 00 lliE Et<Tl11' ""llN BD<i'IJ Cf '11tDl lli~ !'ERSO!<(S) Aomt. OW/TEI) 111£ ~smu11En1.

I rnli!FV UIUJil 'REHALTY CJ" PER.IJA'I' UN{lR 'JHf LAWSi CJ" 11-if STATI CT CAUFaiNIA "fiii\f !HE FOIIEGOING PARAQJAPH IS lRIJf 1,/lD ~
""™~ltlV.tW4 Dc
5'(«!111 • ..:C -------------- -
tlAM,(""111T): ____________ _
~OPAL CWNft' O' llUSINESS: ________ _
MY COt.0.11~ NUMBER: __________ _
MY COMMISSON EXP1RES: __________ _
SOILS AND GEOTECHNlCAL REPORT
A S>lS REfl'.jtT t'liS PREPNlEJ) BY Ck.l-AN1LUli GE-D1fDIMIC"-.L, IHC.

Pi«lftl N~ K0511,C. Sl W ~• SlMCf< M/,IIOCSSI. !oND !AS BEEN FILED W,lH 1lfE 81.!1.0IHG Dfllll(:tl or 1H[ QTY OF SANTA Cl.AR! COl,MJNl'TY OC\£LCl'IEITT OEP;sma:Nr,

SURVEYOR'S STATEMENT
lHtS MAP W~ P11CPAR£0 B"I' f,I[ OR UN~ 111 '1' OR!;;C'OON· AHO IS- B"5f0 ~ J., nEW SIJlll£V IN calFO!IW<C. _,TH TliF RE0011111!Nl5 IJI' IHi: !al!IOl~!lQI II.A• ACT 1,/lD I.DCM. Cll!l!NANCF A I' illE REOUESI OF SAHTA tu.Ill, CE 1,95, U.C. ! CAUF~IA LI""ml we.JJY <XMP'1lY. IN rtO\lMBER 102), I HE:Rrn'1' Sf AiE lt!AT AU. M~Uw:Hni ARE cJ" ltiE Qi~ AHO OCOJPf ltiE POIDION'S INDtC-ATE!J tJi' 11\1,I ll\<Y \ti DE l[J IN mo:'£ l'OSa~OIIS llERJ!E 0CaMBf)1 102~ 1,/ID 1H,IJ 1H[ OIJl<UIIElll5 ARE. Oil >11.l ilt. SITT!QE:Nl !O EJIA:U 1lE SIIR\l.Y 10 BE RElRActll, AliD ll\M 1115 nNAI. MN' !llBST•~ll!,U.Y CCIJf"CIIIIS 10 lHE: CCl'OITIONAU. Y ""1'ROl{D l{S~HC lCM!ATI\l MAI', DATE
CITY SVRVEYO~S STATEMENT
I IIEJ<ml ST41t 11!AT I ill,\{ [-......NO! Ill{ IIERf!»J ~/.L MAI' ™l t ~ S,\TISflED lH•T ~ UAP lS TtDOl>C.W. Y CORRECL

CITY ENGINEER'S STATEMENT
~;:i:~~: rn"i'~~•: ~~ o:JE::r \l~i'tG M:;'j,~~ .:'!,5:": ..=a l!ERtON IS /.1.lW, ~5 llifllW': !HA I IU PR0\1~CHS OF OtAP l[!l 2 II M ll.JSll~~ON MIJI ~CT. AS l.l!El,1)[1), ... ~o U '1lY l0CAL QRl)!W,t£ APl'UCAW' •l 111, 111'.E O' IJ'1'ff(l,;l or 1HE '£>TI G m+TAM MAP HAI< 8EEJ< ClJUMD MIJ<,
~Dt~ JAO( LI'#, IJTY EMGMffR
OlY Cf SANTA i:t•«. DLrORrHA
r;,;t~
CITY CLERK1S STATEMENT
t Hl'RtBY ST A 1£ ntAI ON •ARrn 1911i, "2024, UIE DIY OOl.114 Cit BIE Cl'I' (f 5.'1llA ClJ..~A.

CAUFORNV-. ~O APPNOI!: TH( V£51tNG lC~TATI\l r, ll<IS' MJJ> ""1l Clfl ____ , ~D APPNO\E 1}1JS Fll!Al. 1.!AP Mill Mn?f CJi BOV,lf OF 'J}4[ PUBI..JC ALl STiilllT AND £Aro.100 DEiltCAilr»iS ~ IS A OONll!tl«' Of APPllllVAL IJI' SAO 1W' ~D ~ CONFORMIIY 11 11< JHE ]E)IIIS OF nt:
cnrn O' DEDICA TICN MAil!' H~.

OAiE

RECORDER'S STATEMENT
mm THIS ____ o,, er ____ , 111_ , A1 __ •· ,,
BOOI\ ___ or u,PS, '1 PAII.S ----, $11€5 "1JIID ------ '1 1H! R(OIJESf or FlRSf '4.MERICA.ff llll.E IN-SUAA."lct ro.i.PANY-. fl:E __
SAM23-0007~21l4
REQHA Al.COU~DIUS. CCIUtfTI' Rt~
SANTA Cl.ARA CDUNIY, CNSONrlA
Bl ________ _
DEP\ITY SHEET 1 OF i
LEGEND
(1)
(R)
<•-•)
(M-PL)
(#)
(ll)
@
SNF, 0
0 EVAf.

PRUE
PSOE
PSSE
PUE
UGEE
1\1.E
25'(1)

DISTINCTIVE BORDER LINE

LOT LINE

CENTERLINE
BASIS OF BEARINGS:

THE BASIS OF BEARINGS FOR THIS SURVEY IS THE MONUMENT LINE OF PRUNERIDGE AVENUE, BEING N89'53'oo·w PER TRACT NO. 334, MAP OF PRUNERIDGE •ANOR (12 • 17).

NOTES:

1. DISTANCES AND DIMENSIONS SHOWN ARE IN FEET ANO DEaMALS THEREOF.

2. THE DISTINCTIVE BORDER LINE DENOTES THE BOUNDARY OF THE SUBDIVISION.

TRACT 10639
1957 PRUNERIDGE A VENUE
CONSISTING OF 5 SHEETS TOTAL
RADIAL

MONUMENT TO MOOUUENT

MONUMENT TO PROPERTY LINE

REFERENCE
REFERENCES:

3. ALL EASEMENT OR TIE LINES WITHOUT BEARINGS ARE PERPENDICULAR TO THE LOT LINES OR BOONDARY LINES. BEING A SUBDIVISION OF ALL THAT PORTION OF LAND DESCRIBED IN THAT GRANT DEED RECORDED AS DOCUMENT NUMBER 25351419,

OFFICIAL RECORDS OF SANTA CLARA AND LYING ENTIRELY WITIIIN

TIIE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, CALIFORNIA

LOT LINE
(#) INDICATES REFERENCE NUMBER
(1) TRACT NO. 949 (66 " 50)
(2) TRACT NO. 1477 (57 M 20)
(3) TRACT NO. 828 (31 • 46) NO

LINE TABLE

BEARING UENGTH
LINE TABLE SAN RAMON • (925) 866-0322

NO BEARING LENGTH
ROSEVILL E • (916)788-4456
WWW.CBANDG.COM

FOUND STANDARD STREET MONUMENT,
AS NOTED (4) CORPORATION GRANT DEED 24559414
(5) CORNER RECORD NO. 3088
l1 NOO'OS'OO•w 30.00' ( 2) L5 N00"06'3o·w 45.00' ( 1)(4) 1)
CIVIL ENGINEERS • SURVEYORS • PLANNERS

SET STANDARD STREET MONUMENT,
LS 7960 (6) TRACT NO. 334 (12 M 17) L2 NOO'OB'OO•w 3.15' ( N00'08'W 3.05')(4) N89'53'W 31.58')(4)
7)
L6 NOO'OB'oo·w 45.00' ( SCALE: I" = 50' DECEMBER 2024

SEARCHED FOR NOT FOUND
SET S/8" REBAR AND CAP OR
NAIL AND TAG, LS 7960
(7) TRACT NO. 660 (24 M 31)
(8) RECORD ~ SURVEY (362 M 48) L3 N89'5J'oo·w
L4 N89'53'oo·w

31.51' ( L7 Na9·50'3rw 63.20'

43.00' ( LB Na9·51nrw 64.08'
(
(
S89'53'E 63.20')(7) (N89'52'55"W 63.20')(8)
S89'53'E 64.096')(7) (N89'52'55"W 64.09')(8)
N
50' O'
~ - .I
--
25' 50' 100'
: : :

EMERGENCY VEHIO.E ACCESS EASEMENT

PRIVATE UTILITY EASEMENT

GRAPHIC SCALE

FOONO BRASS PIN
PRIVATE STORM DRAIN EASD.tENT
PRIVATE SANITARY SE'i'l£R EASEMENT

PUBLIC UTILITY EASEMENT

UNDERGROUND ELECTRICAL EASEMENT

WATER LINE EASEMENT
(N89'S3"W 140.91')(1)
N89'55'00"W 140.91'(":-" ~) -~-----

FOUND BRASS PIN
IN CONCRETE 2 3
IN CONCRETE(7) \, ___ L8(~: M)
-~ -~ -~ -~~ /->-/-~-----...
24 ~: \
.i:

FOUND BRASS PIN
IN CONCRETE 1) 2)
' ,~
_ii~

WOODLAND A VENUE
(60' l\10E)
I
I
I
I
I
~ ~:~i:!: I
~~20 19 15 ~:i~ 15 12 11 8 :
3-N ~:e:~ I
__________ J ~~ TRACT 1477 ~ii~ t PSSE 1
_, :g : :;; 8 TRACT 8 2 8 ~
7 TRACT 550
124 M 31 l
2 5
25 -----~
1 157 /vi 20) I ~ l ~~ 13 1 /yJ 46) 25706445) I
I (183.00')(CALCULATEO FRO• (2)) 1 '!' ~ (300.0BJ)(CALCULATEO FROM (3)) : N89'53'oo"w 342.09'(T)(7) 1 o·a.'-____ ...__"'1a::::3a..14._·_...,. ___ -;.';;;-.1....,;;;,;;;;;;~.;t;;;:------+--'3~00~.o::::•a.· --+-r---➔~,.,,..-Q-----_..1_ ___ ~2~99~.o~g·_(lc1')_JJ ______ _ __ ~ ____ L_4 __ _ 3 28
I
I /I N89'53'oo·w 483.18' L3
(N89'53'W 483.19')(4) L2 ,6.89'(7)
I PORTION lg PORTION I FOUND BRASS PIN
LOT 11 LOT 8 IN CONCRETE 7 8
L I __ _J

SUBDIVISION AREA

2.47 AC±
PORTI ON OF LOT 4
MAP OF TH£ PRUNE RIDGE TRACT
1£ M 51 l
CEDAR TR££

CENTER, LLC
DOC. NO. 17583882
1352 M 48)
~ ---------' ---0:, __ _ _ ___ _ _ ___ _ _ N89'53'oo·w 514.78'(514.77')(4) ____________ --::~--- - ------ - ----- ---- FCUNO BRASS PIN 14012 OR 299) ,
:, ~ IN CONCRETE 6 FOUND BRASS PIN '.:91

FOUND BRASS PIN
IN CONCRETE 7
200'
:
514.80' (514.77')(4) / iHONCRETE(5)(6) I
·- - N89'53'00"W 140-.74'(-1) -~-- - --- - --- - _J_ - ___ 201l_51'(M-TIE) - ___ ~ -J;-__ - --- 310.23'(•-11_E)(_4) __ - N89'53'oo·w 153.12'(M-TIE) N89'53'oo· w 15317'(M M) N89 ' • '( ) (N89'53'W 153 08')(6) PRUNERIDGE A VENUE c:O:,: ~:~~:.)r6i" FOUND BRASS PIN IN CONCRETE 6 7 8
(90' l\10E) (N89'52'55"W)(8)
(FOR•ERLY PRUNE AVENUE) BAS1S ~ BEARINGS
112 M 171 BOUNDARY SHEET
3656-000 SAM23-0007/PLN23-00264 SHEET 2 OF 5
24 25
25 _ TRACT 949_
155 M 50l
27 28
3656-000
20 13
I 19
TRACT 1477
'l M 20:
2 3
14 15
4 5
0 15 16
15 PARCELD
6 PARCEL A
17 18
12 I
TRACT
' " IM
■
7 8
828
45)
9 11
10 / COOK COURT CD
11 II ~ II e::J 19 20
II ~
II
II

PRUNERIDGE A VENUE

INDEX SHEET
8 II
12 21 22
7 TRACT 550
124 M 31 l
-
[\_ p ARCEL C
N
TRACT 10639
1957 PRUNERIDGE A VENUE
CONSISTING OF 5 SHEETS

BEING A SUBDIVISION OF ALL THAT PORTION OF LAND DESCRIBED IN THAT GRANT DEED RECORDED AS DOCUMENT NUMBER 25351419,

OFFICIAL RECORDS OF SANTA CLARA AND LYING ENTIRELY WITHIN

TIIE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, CALIFORNIA SAN RAMON • (925) 866-0322
ROSEVILLE • (916)788-4456
WWW.CBANDG.COM
CIVIL ENGINEERS • SURVEYORS • PLANNERS
SCALE: I" = 40' DECEMBER 2024
40' O' 20' 40' 80'
~ - ..I
--
: : :

GRAPHIC SCALE
BASIS OF BEARINGS:

THE BASIS OF BEARINGS FOR THIS SURVEY IS THE MONUMENT LINE OF PRUNERIOGE A\JENUE, BEING N89"5J'oo·w PER TRACT NO. J34, MAP OF PRUNERIDGE MANOR (12 M 17).

LEGEND
(T)
(R)
(M-M)
(M-PL)
(I)
(LL)
SNF, @
0 EVAE
PRUE

DISTINCTIVE BORDER LINE

LOT LINE

CENTERLINE
TOTAL
RADIAL

MONUMENT TO MONUMENT

MONUMENT TO PROPERTY LINE

REFERENCE

LOT LINE

FOUND STANDARD STREET MONUMENT,

AS NOTED

SET STANDARD STREET MOOUMENT,
LS 7960

SEARCHED FOR NOT FOUND
SET 5/8" REBAR ANO CAfJ 00
NAIL ANO TAG, LS 7960
EMERGENCY vrHICLE ACCESS EASEMENT

PRIVATE UTILITY EASEMENT

PSOE PRIVATE STORM ORAIN EASEMENT

PSSE PRIVATE SANITARY SEWER EASEMENT

PUE PUBLIC UTILITY EASEMENT

UGEE UNOERGROUNO ELECTRICAL EASEMENT
YllE WATER LINE EASEMENT
- - - - - SHEETU•IT

CD SHEET NUMBER
REFERENCES:
(#) INDICA l[S REFERENCE NUMBER
(1) TRACT NO. 949 (66 • 50)
(2) TRACT ND. 1477 (57 M 2D)
(3) TRACT NO. 828 (31 M 46)
(4) CORPORATION GRANT DEED 24559414
(5) CORNER RECORO NO. 3088
(6) TRACT NO. 334 (12 M 17)
(7) TRACT ND. 66D (24 • 31)
(8) RECORD OF SURVEY (362 • 48)
160'
:

SAM23-0007/PLN23-00264 SHEET 3 OF 5
I
I
I
25 I
I
I 8
I :2
I
I
I
1-----,-----
26 I
I
I
I
I
~7
I
\:l
~
___j___
28 I
I
I
8 :;i

45.50'
I
3,763 SF±
13 3,849 SF±
20 8
:;i
~ ,..
p
~
\:l g
I
TRACT 1477
(57 ( ~ 20)

40.50'
8 :;i
2 ~ 3,362 SF± ,..
p
~
14 3,585 SF±
l ~1 Lll L1 2} ~ L13
:uo, ,..::-____ 4248 --7~ 9i -- -4oso' -~ ~~oo'
N89'53'00"W 97.98' !
N89'53'00"W 97.80' ---------
3656-000

TRACT I
828 LINE TABLE
19 15 15 (31 M 46 ) 12 NO BEARING LENGTH
N89'53'00"W 483.lB'(T) I

PARCELD
L2 N89"5.J'OO"W 15.00' I (N
l1 N00'07'00"E 42.23'
Ns9·s.soo·w 290.50' 7,422 SF± L3 N00'07'00"E 42.23'

40.50' 40.50' 40.50' 40.50' 42.50' L4 NB9'SJ'oo·w 1.00· LS N89'53'oo·w 4.00'
L6 N00'07'00"E 42.23'
L7 N89"5.J'OO"W 6.55' (M-PL)
LB N00"06'30"W 11.50'
8 ·g 8 8
:;i :;i :;i :;i
8 L9 :;i N00"06'J0"W 11.50'
3 ~ 4 ~ 5 "g 6 ~ 7
3,362 SF± 3,362 SF± 3,362 SF± 3,362 SF± 3,527 SF± j; 'f:; ,.. ,.. p p
~
L10
,.. L11 p
N00'06'30"W 3.00'
~ ~ ~ ~ ~ L12 N89'53'oo·w 3.oo·
L13

CURVE TABLE

NO RAOIUS DELTA LENGTH
C1 25.50' 55'26'23" 24.67'
C2 25.50' 43'29'25" 19.36'
CJ 25.50' 55"26'23• 24.67'
18 C4 25.50' 19.36'
3,835 SF±
- - - - ·42_50•-- - - -
·- N89'53'00"W 514.78'(T) ! 171.00'

FOUND BRASS PIN
IN CONCRETE(6)
N89'53'00"W 55.32'(M-M)
- --- - ---

PRUNERIDGE A VENUE
(90' 1\10[)
(FORMERLY PRUNE AVENUE)
NB9~3'oo·w 1s3.17'(M-M)
------------

FOOND BRASS PIN
IN CONCR~TE(5)(6) ~
TRACT 10639
1957 PRUNERIDGE A VENUE
CONSISTING OF 5 SHEETS

BEING A SUBDIVISION OF ALL THAT PORTION OF LAND DESCRIBED IN THAT GRANT DEED RECORDED AS DOCUMENT NUMBER 25351419,

OFFICIAL RECORDS OF SANTA CLARA AND LYING ENTIRELY WITHIN

TIIE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, CALIFORNIA SAN RAMON (925) 866-0322
ROSEVILL E (916)788-4456

CIVIL ENGINEERS SURVEYORS PLANNERS
SCALE: I" = 20' DECEMBER 2024
10' 20' 40'
I I I

GRAPHIC SCALE
BASIS OF BEARINGS:

THE BASIS OF BEARINGS FOR THIS SURVEY IS THE MONUMENT LINE OF PRUNERIOGE Av£NUE, BEING N89"5J'oo·w PER TRACT NO. 334, MAP OF PRUNERIOGE MANOR (12 M 17).

LEGEND
(T)
(R)
(M-M)
(M-PL)
(I)
(LL)
@
SNF, 0
0 EVAE
PRUE
PSOE
PSSE
PUE
UGEE
111.E
REFERENCES:
(I) INDICA 1[S REFERENCE NUMBER
(1) lRACT NO. 949 (66 M 50)
(2) lRACT NO. 1477 (57 M 20)
(3) lRACT NO. 828 (31 M 46)

DISTINCTIVE BORDER LINE

LOT LINE

CENTERLINE
TOTAL
RADIAL

MONUMENT TO MONUMENT

MONUMENT TO PROPERTY LINE

REFERENCE

LOT LINE

FOUND STANDARD STREET MONUMENT,

AS NOTED

SET STANDARD STREET MONUMENT,
LS 7960

SEARCHED FOR NOT FOUND
SET 5/8" REBAR ANO CAP OR
NAIL ANO TAG, LS 7960
D.IERGENCY VEHICLE ACCESS EASEMENT

PRIVATE UTILITY EASEMENT

PRIVATE STORM DRAIN EASEMENT

PRIVATE SANITARY SEWER EASEMENT

PUBLIC UTILITY EASEMENT

UNDERGROUND ELECTRICAL EASEMENT

WATER LINE EASEMENT
(4) CORPORATION GRANT DEED 24559414
(5) CORNER RECORO NO. 3088
(6) lRACT NO. 334 (12 M 17)
(7) lRACT NO. 660 (24 M 31)
(8) RECORO OF SURVEY (362 M 48)
80'
I
SAM23-0007/PLN23-00264 SHEET 4 OF 5
'
I
I
12 11 8
I
I
TRACT 828
I
I
13 1 M 46) I
I N89'53'00"W 483.IB'(T) I
PARCELD LI L2
NB9'53'oo·w 290.50'(T) 7,422 SH '.'.l Nsg·sJ'oo·w 214.20'

42.50' 40.50' 40.50' ·- 40.50' ~- 50.20' I
10' PSS£ I
~ Ri
8 8 8 8 8 ;,;
:;j :;j :;j :;j :;j :;j g
7 ~
i
8 ~ 9
i
10 i
11 i
§!
,.._ 3,528 SF± ,.._ 3,362 SF± 3,362 SF± 3,362 SF±
i " " g g g g g g 12
4,773 SF± g
.S? ~ • 0 ~ N2"22'29"E(R)
--------- ~o.oo' -- ".'._ 42.50' -------- 40.50' --- ~ - 40.50' 7- _:f ~- 38.65' --c2-=t 1-J,-J,, l'l _ _ _ __ _ _ _ __ _ _ ___ _ _______ -Na9· 53•oo·w 46232'(T)- _ --c~ __ ---r- __ L _____ - .,,-l~',, ~ @t-- _________ PARCE_I,A ___ _____ ------=_ __________ _____:;,____., ',,,;, ,, " (PR,vArr 0R1VE AISLE) (EVAE) .,, COOK COURT ~, ~ 'o ' f 16,644 SF± I = ~, 4"'9o. -fl+ ' P N89'53'oo•w 32390' OoQ ;,;S..t '-\ \ g 3890' 4250' 4050• 42 50' 1s so· C6 C's v~~- ' z
------ -------~; ----------------------==~~:-- ~\ ; ~
l:l l:l
18 g g
i

PARCELB
i
3,510 SF±
l:l g
19 i
3,835 SH
20 3,654 SF±
l:l g
21 3,835 SF±
i
22 3,531 SF± l:l
:li
r-g}- ---®- _!.~

13.5' I 13.5'
) . 1:J
~II ~ ~ :Ii
~i ~~ i 8 ~ ~ ,.._ ~ 8
11 zl'""\
7 I
5 TRACT 660
124
~
31 l
CEDAR TR££ CENTER, LLC
17583882
1362 M 48)

LINE TABLE

NO BEARING LENGTH
N
LI Noo-otroo·w 3.15'
L2 NB9'53'oo·w 31.51'
L3 N001l8'oo·w 9.85'
L4 N89"53'0(tW 5.90'
L5 N89'51'53•E 10.02'
L6 N89'53'oo·w 13.50'
L7 N09·se'srE 11.67'
LB N09"58'57•E 11.67'
L9 N89'53'00"W 13.50'
LIO N00'07'00"E 5.34'
LIi N89'53'00"W 13.18'
Ll2 N00'07'00•E 5.34'
L13 NB9'53'oo·w 13.18'
L1 4 NB9'53'oo·w 7.00'
L15 N00'07'oo•E 5.34'
N64'51'04"E(R)
L16 N89'53'oo·w 38.90'
L1 7 N00'07'00•E 5.34'
L18 N00"07'oo·E 3.00'

CURVE TABLE

NO RAOIUS OELTA LENGTH
Cl 47.00' 90'00'00" 73.83'
C2 47.00' 215'29• 1.85'
C3 47.00' 62~8'35" 51.25'
C4 47.00' 2515'55• 20.73'
PSOE \ ~~ I ~ '.'~~ ___ Ll1_-:: t !.1~- v L11 .,, PARCELC - 1_s1._oo_(T)_ - L14 '°~-L,"3' N~;;i 38.90' (LL) .-_ - - -42_50' - - - 166.00' - .• , ~LIB 52(3\\1.SFE)± _ 31:... ----4 0.50' ____ ----42 _50•----- ----4 0_50•-----.,. L4 cs
C6

24.00' 90'00'00" 37.70'

24.00' 44·54'02· 18.81'
111.oo'(T) _. l uGEE f N89'53'oo·w 514.78'(T) 184.72' -- 1 ·- 19.40' _. !::

PRUNERIDGE A VENUE II i i,2_
(FORMERi~O~R~~~l,VENUE) ~ I p, ~ ~ ~1

FOUND BRASS PIN
LIN CONCRETE(5)(6)
@4--- - N89'53'00"W 153.17~ --- - ---
~L : FOUND BRASS PIN
--- - --- - --- - --- - --- - z o 1960' - l.- 310.23' IN CONCRETE(6)(txaf\ - --- - N89'53'00"W 188.91'(M-M) N89'53'00-;;-W 329.83'(M-M) - --- - ----1[?@ TRACT 10639
1957 PRUNERIDGE A VENUE
CONSISTING OF 5 SHEETS

BEING A SUBDIVISION OF ALL THAT PORTION OF LAND DESCRIBED IN THAT GRANT DEED RECORDED AS DOCUMENT NUMBER 25351419,

OFFICIAL RECORDS OF SANTA CLARA AND LYING ENTIRELY WITIIIN

TIIE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, CALIFORNIA SAN RAMON (925) 866-0322
ROSEVILL E (916)788-4456

CIVIL ENGINEERS SURVEYORS PLANNERS
SCALE: I" = 20' DECEMBER 2024
20' 0' 10' 20' 40'
~ - .I
-- ' '
,

GRAPHIC SCALE
BASIS OF BEARINGS:

THE BASIS OF BEARINGS FOR THIS SURVEY IS THE MONUMENT LINE OF PRUNERIDGE AVENUE, BEING N89'5J'oo·w PER TRACT NO. 334, MAP OF PRUNERIOGE MANOR (12 M 17).

LEGEND
(T)
(R)
(M-M)
(M-PL)
(I)
(LL)
@
SNF, 0
0 EVAE
PRUE
PSOE
PSSE
PUE
UGEE
WlE
REFERENCES:
(I) INOICA 1[S REFERENCE NUMBER
(1) TRACT NO. 949 (66 M 50)
(2) TRACT NO. 1477 (57 M 20)
(3) TRACT NO. 828 (31 M 46)

DISTINCTIVE BORDER LINE

LOT LINE

CENTERLINE
TOTAL
RAOIAL

MONUMENT TO MONUMENT

MONUMENT TO PROPERTY LINE

REFERENCE

LOT LINE

FOUND STANDARD STREET MONUMENT,

AS NOTED

SET STANDARD STREET MONUMENT,
LS 7960

SEARCHED FOR NOT FOUND
SET 5/8" REBAR ANO CAP OR
NAIL ANO TAG, LS 7960
D.IERGENCY VEHICLE ACCESS EASEMENT

PRIVATE UTILITY EASEMENT

PRIVATE STORM DRAIN EASEMENT

PRIVATE SANITARY SEWER EASEMENT

PUBLIC UTILITY EASEMENT

UNDERGROUND ELECTRICAL EASEMENT

WATER LINE EASEMENT
(4) CORPORATION GRANT OEED 24559414
(5) CORNER RECORD NO. 3088
(6) TRACT NO. 334 (12 M 17)
(7) TRACT NO. 660 (24 M 31)
(8) RECORD OF SURVEY (362 M 48)
80'
,
3656-000 SAM23-0007/PLN23-00264 SHEET 5 OF 5
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-58 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Adopt a Resolution to Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”), Which Incorporates the Terms of the Tentative Agreement, and Adopt a Resolution Updating the Classified Salary Plan

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
The American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”) Memorandum of Understanding (“MOU”) expired on December 31, 2024.

The City and Unit 6 began formal negotiations on a successor MOU on approximately July 25, 2024, and the parties had multiple meetings to discuss terms that may be included in an overall agreement on a successor MOU. On or about December 11, 2024, the parties reached an overall Tentative Agreement on the terms to be contained in a successor MOU. Unit 6 notified the City on or about December 17, 2024, that the Tentative Agreement was ratified by Unit 6membership.

Section 9 of the Personnel and Salary Resolution requires City Council approval of compensation plans for unclassified positions. California Code Regulations Section 570.5 requires the adoption of updated publicly available salary schedules by the governing body. The attached Resolution approves the updated salary plan for all classifications represented by Unit 6 consistent with the terms of the subject Tentative Agreement.

The City of Santa Clara contracts with the California Public Employees’ Retirement System (CalPERS) to provide retirement benefits for employees in both classified and unclassified positions.

When the City makes modifications to the salary schedules for its classified positions, the City Council must approve and adopt the publicly available salary schedules to comply with California Code of Regulations (CCR) section 570. 5. If the City Council does not approve these resolutions, the City will be non-compliant with CalPERS record keeping and reporting requirements. The proposed Council action satisfies these applicable requirements.

The classified salary plan is being updated to reflect the terms agreed to with Unit 6 on a successor MOU, as discussed herein.

DISCUSSION
City of Santa Clara Printed on 1/10/2025Page 1 of 5
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25-58 Agenda Date: 1/14/2025
Action to Approve City Manager’s Execution of the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees, Local 101 (Unit 6)
The recommended action authorizes the City Manager to execute a successor Memorandum of Understanding with a term of January 1, 2025, through and including December 31, 2028, that incorporates the terms of the Tentative Agreement reached between both parties.

The following is a summary of the notable provisions of the Tentative Agreement. A complete copy of the Tentative Agreement is attached:

Term
January 1, 2025 - December 31, 2028
Wages
Effective December 22, 2024 (the first pay period of calendar year 2025), all salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by approximately 5.0%.

Effective the first pay period of calendar year 2026, all salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by 3.5%.

Effective the first pay period of calendar year 2027, all salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by 3.5%.

Effective the first pay period of calendar year 2028, all salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by 3.0%.

One-Time Non-Pensionable Discretionary Payment
Effective the first pay period upon approval by City Council, the City shall make a one-time discretionary cash payment equivalent to approximately $2,000 for regular employees in Unit 6 who are in paid status on the date of payment. The Parties intend and understand that this lump sum payment is non-pensionable and will not be reported to CalPERS. The one-time discretionary cash payment is anticipated to occur on or about February 7, 2025.

Additionally, effective the first full pay period of January 2027, the City shall make a one-time discretionary cash payment equivalent to approximately $2,000 for regular employees employed in classifications represented by Unit 6 at the time of payment. The Parties intend and understand that this lump sum payment is non-pensionable and will not be reported to CalPERS.

Longevity Incentive
Effective January 5, 2025, the City will credit Unit 6 employees with twenty (20) years or more of City service, with a one-time payment of forty (40) hours of additional paid leave (hereafter, “APL”).

Thereafter, Unit 6 employees will be credited with forty (40) hours of APL the first full pay period following their completion of twenty (20) years of service with the City of Santa Clara.

APL must be used by the given year's pay period twenty-five (“PP25”). Any APL not used by PP25 City of Santa Clara Printed on 1/10/2025Page 2 of 5
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25-58 Agenda Date: 1/14/2025
will be paid out at the employee's base pay rate in pay period twenty-six. It should be noted that employees may individually elect to contribute all or a portion of this payment to their deferred compensation plan using the Nationwide website.

Tools
Effective December 22, 2024 (the first pay period of calendar year 2025), the City will increase the Automotive Technician Tools Reimbursement for eligible Unit 6 employees in specified classifications to $750 (from $500) each fiscal year, such funds to be available for the purchase, repair, or maintenance of the tools required to perform their duties.

Certification Premium Pay
Effective the first full pay period after City Council approval, the City will provide eligible Unit 6 employees in designated classifications Certificate Premium Pay of $100 per month for one qualified certification which the employee achieves and maintains, up to a maximum of $200 per month if the employee has two or more qualified certifications. Qualified certifications will be classification and department specific.

Adoption of a Resolution Approving and Adopting the Updated Classified Salary Plan The Classified Salary Plan has been updated to reflect the terms of the Tentative Agreement on a successor MOU with Unit 6 as described above, including but not limited to a wage increase of approximately 5.0% effective December 22, 2024 (the first pay period of calendar year 2025).

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The City regularly budgets the total compensation cost for its current employees and integrates known and projected cost increases from MOUs in the City’s annual budget. The costs of the Unit 6 MOU are within budget authority approved by the City Council through the negotiation process. In FY 2024/25, the costs associated with the negotiated agreement are approximately $0.7 million, of which $0.5 million are in the General Fund. It is anticipated that this amount will be covered within the existing departmental budgets in FY 2024/25. Expenditures will be monitored throughout the year, and budget actions will be brought forward to Council as necessary. In future years, the costs for this contract will be factored into future forecasts and annual budgets.

The chart below reflects the estimated changes in costs in the General Fund as well as all funds over the term of the Unit 6 MOU.

Estimated Costs
Item Description Estimated General
Fund Cost
Estimated All
Funds Cost
Ongoing Items
Wages and
Associated Benefits
(CY 2025)

5.0% increase $507K $824K
Wages and
Associated Benefits
(CY 2026)

3.5% increase $373K $605K
Wages and
Associated Benefits
(CY 2027)

3.5% increase $386K $627K
Wages and
Associated Benefits
(CY 2028)

3.0% increase $342K $556K
Tool Allowance $750/Fiscal Year $2K/year
Certification
Premium Pay
$200/Month for
Eligible Employees
$96K/year $161K/year
Total Ongoing $1.7M $2.8M
One-Time Items
Non-Pensionable
Discretionary
Payment (2025)
$2,000 for
employees in paid
status on date of
payment (January
24, 2024)
$166K $268K
Non-Pensionable
Discretionary
Payment (2027)
$2,000 for
employees in paid
status on date of
payment
$166K $268K
Total One-Time $332K $536K
City of Santa Clara Printed on 1/10/2025Page 3 of 5
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25-58 Agenda Date: 1/14/2025
Item Description Estimated General
Fund Cost
Estimated All
Funds Cost
Ongoing Items
Wages and
Associated Benefits
(CY 2025)

5.0% increase $507K $824K
Wages and
Associated Benefits
(CY 2026)

3.5% increase $373K $605K
Wages and
Associated Benefits
(CY 2027)

3.5% increase $386K $627K
Wages and
Associated Benefits
(CY 2028)

3.0% increase $342K $556K
Tool Allowance $750/Fiscal Year $2K/year
Certification
Premium Pay
$200/Month for
Eligible Employees
$96K/year $161K/year
Total Ongoing $1.7M $2.8M
One-Time Items
Non-Pensionable
Discretionary
Payment (2025)
$2,000 for
employees in paid
status on date of
payment (January
24, 2024)
$166K $268K
Non-Pensionable
Discretionary
Payment (2027)
$2,000 for
employees in paid
status on date of
payment
$166K $268K
Total One-Time $332K $536K

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected], or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”, Which Incorporates the Terms of the Tentative Agreement; and
City of Santa Clara Printed on 1/10/2025Page 4 of 5
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25-58 Agenda Date: 1/14/2025

2. Adopt a Resolution to approve the revised salary plan for classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.

Reviewed by: Aracely Azevedo, Director of Human Resources Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Tentative Agreement between the City and Unit 6

2. Classified Salary Plan Effective 12-22-2024
City of Santa Clara Printed on 1/10/2025Page 5 of 5
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City of Santa Clara/AFSCME (Unit 6) Negotiations 2024
CITY and Unit 6 Negotiations
Comprehensive Tentative Agreement

1. Duration (Preamble)
4-Year Term (expiring 12/31/28)

2. Wages (Section 1)
Across-the-Board
• First Pay Period of Calendar Year 2025 - All salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by approximately

5.0%
• First Pay Period of Calendar Year 2026 - All salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by approximately

3.5%
• First Pay Period of Calendar Year 2027-All salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by approximately

3.5%
• First Full Pay Period of Calendar Year 2028-All salary ranges for employees holding positions in classifications assigned to Unit 6 shall be increased by approximately 3.0%

3. Lump Sum (Section 1)
• Effective the first full pay period in January 2025 - one-time Lump Sum payment of $2,000 to each employee in paid status on the date of payment. • Effective the first full pay period in January 2027 - one-time Lump Sum payment of $2,000 to each bargaining unit employee in paid status on the date of payment. [Note: Employees may individually elect to contribute all or a portion of this payment to their deferred compensation plan using the Nationwide website.

Employees who elect this option are responsible for logging on to their Nationwide account and making an election change no later than Friday, before the beginning of the pay period in which the payment will be made.]

4. Longevity (New)
• Effective the first full pay period following the later of January 1, 2025 or City Council approval of the MOU, the City will credit each bargaining unit employee with twenty (20) years or more of City service with forty ( 40) hours of additional paid leave (APL).
• Thereafter, employees will be credited with forty ( 40) hours of additional paid (APL) leave the first full pay period following their completion of twenty (20) years of City service.
• APL must be used by pay period twenty-five (PP25). Any APL not used by PP25 will be paid out at the employee's base pay rate in pay period 26.

City of Santa Clara

City of Santa Clara/AFSCME (Unit 6) Negotiations 2024
[Note: Employees may individually elect to contribute all or a portion of this payment to their deferred compensation plan using the Nationwide website.

Employees who elect this option are responsible for logging on to their Nationwide account and making an election change no later than Friday, before the beginning of the pay period in which the payment will be made.]

5. Tools (Section 32)
See Attached TA.

6. Certification Pays (New)
City will pay employees in designated classifications Certificate pay of $100 per month for each qualified certification which the employee achieves and maintains up to a maximum of $200 per month. Qualified Certifications will be classification-specific (i.e., pay for identified certifications will be available only to employees in specific classifications.

List of Qualified Certifications associated with each classification TBD.

For City of Santa Clara
~-£-
Charles Sakai
City of Santa Clara

For AFSCME (Unit 6)
c 17, 202417:31 PST)
Carol McEwan
..
2024 CITY OF SANTA CLARA-AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL 101 (UNIT 6) NEGOTIATIONS
CITY and Unit 6 Negotiations-Tool Allowance
September 26, 2024
Proposed Language:!

32. AUTOMOTIVE TECHNICIAN TOOLS REIMBURSEMENT
Within the Streets and Automotive Services Department, the following classifications are required to provide tools of the trade as a condition and requirement of employment:
• Automotive Technician I (Job Code 248)
• Automotive Technician II (Job Code 249)
• Automotive Technician Ill (Job Code 250)
The Department determines minimum tool requirements based upon individual job descriptions and the current fleet composition. Criteria used in determining whether a specific tool should be supplied by the organization or be required of the employee includes cost, frequency of use, and securement of the item, and generally follows the accepted standards of the industry. A list of the tools currently used is attached and referenced in Exhibit A.

All tools may be inspected by the Department to assure that they are of sufficient quality and condition, which will provide safe, damage-free usage. Tools that are deemed of poor condition, quality, inappropriate, or an unnecessary risk to the City may be rejected from the respective employee inventory and the City may require the employee to remove said item from the workplace.

Affected employees shall be entitled to reimbursement of up to~ per fiscal year.

Employees are obligated to maintain and submit receipts for reimbursement. Employees are required to submit all receipts for which employees seeking reimbursement for a particular fiscal year no later than June 10th of the applicable fiscal year. 11/o21/62,c;
ll/)- I / ?Ai
1 The proposed language is subject to review and approval by the City Attorney's Office City of Santa Clara

2024-12-13 Santa Clara AFSCME Comp
TA_CM sig
Final Audit Report
Created :

By:

Status:

Transaction ID:
2024-12-18
Micaela Salacup (MSalacup@Santaclaraca .gov)
Signed
CBJCHBCAABML TfYTlxGdDT3mw2AY6Ft8Uj0XX0BysBD
2024-12-18
"2024-12-13 Santa Clara AFSCME Comp TA_CM sig" History
~ Document created by Micaela Salacup ([email protected]) 2024-12-18- 0:57:45 AM GMT
121.. Document emailed to [email protected] for signature 2024-12-18- 0:57:50 AM GMT
121.. Document emailed to [email protected] for signature 2024-12-18- 0:57:50 AM GMT
~ Email viewed by [email protected]
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0o Signer [email protected] entered name at signing as Charles D Sakai 2024-12-18 - 1 :26:21 AM GMT
0o Document e-signed by Charles D Sakai ([email protected]) Signature Date: 2024-12-18 - 1 :26:23 AM GMT - Time Source: server ~ Email viewed by [email protected]
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0o Signer [email protected] entered name at signing as Carol McEwan 2024-12-18-1 :31:18 AM GMT
0o Document e-signed by Carol McEwan ([email protected]) Signature Date: 2024-12-18 - 1 :31 :20 AM GMT - Time Source : server 9 Agreement completed.
2024-12-18-1 :31 :20 AM GMT
Adobe Acrobat Sign
Resolution/Update Classified Salary Plan (eff 12-22-2024) Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. 25- _____

A RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA TO ADOPT THE AMENDED CLASSIFIED

SALARY PLANS FOR VARIOUS POSITIONS WITH AN
APPROVAL DATE OF JANUARY 14, 2025 AND AN EFFECTIVE
DATE OF DECEMBER 22, 2024

WHEREAS, the City of Santa Clara contracts with CalPERS to provide retirement benefits; WHEREAS, to comply with the California Code Regulations section 570.5, the City of Santa Clara shall among other things, have publicly available pay schedules approved and adopted by the City Council which shall indicate an effective date and date of any revisions; and, WHEREAS, as required by the California Code Regulations section 570.5 and as mandated by CalPERS, the City Council deems it to be in the best interests of the City to adopt the Amended Classified Salary Plan for City of Santa Clara classifications when there are salary modifications to existing classifications, or when new classifications are created and salary ranges need to be established, or when existing classifications are deleted, with an approval date of January 14, 2025, and an effective date of December 22, 2024.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City hereby adopts the attached Amended Classified Salary Plan, for various City of Santa Clara positions, reflecting the wage increases for classified positions approved by the City Council in the applicable Memoranda of Understanding between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101.

2. Effective date. In accordance with the California Code Regulations section 570.5 and to comply with CalPERS, the attached salary schedules for various classified positions shall be effective December 22, 2024, and adopted with an approval date of January 14, 2025.
//
//
Resolution/Update Classified Salary Plan (eff 12-22-2024) Page 2 of 2 Rev: 7/27/2023

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ____ DAY OF ____, 2025, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Classified Salary Plan eff 12-22-2024 (for Council 01-14-2025)

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1192 Agenda Date: 1/14/2025

REPORT TO STADIUM AUTHORITY BOARD

SUBJECT
Action on Stadium Authority Bills and Claims for the Month of October 2024

BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium

BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.

The Bills and Claims listing represents the cash disbursements required of normal and usual operations during October 2024. Budget control is set by the Stadium Authority Board through the budget adoption process.

DISCUSSION
At its March 12, 2024 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2024-25 Operating, Debt Service, and Capital Budget which runs from April 1, 2024 to March 31, 2025. Significant expenditures (greater than $5,000) paid in October 2024 include:
· Payments totaling $183,202.33 to the City of Santa Clara for the following:
o $73,245.61 for reimbursement of General and Administrative (G&A) City payroll costs (e.g., Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department)) o $687.26 for reimbursement of G&A Costs
o $17,388.85 for reimbursement of Capital Expense (CapEx) Costs (Various Projects) o $43,240.76 for reimbursement of Special Liability Claims related to Levi’s Stadium o $48,639.85 for Senior/Youth Fees for NFL Games 1 and 2 · Payment totaling $984,755.51 to Devcon Construction, Inc. for CapEx Project - Aesthetic Improvements - Premium Areas / Special Event Spaces
· Payment totaling $91,885.64 to EyeP Solutions, Inc. for CapEx Project - Command Post Video Wall Upgrade
· Payments totaling $1,419,027.90 to Forty Niners Stadium Management Company, LLC for the following:
o $1,356,832.18 for October 2024 Stadium Manager Expenses, inclusive of Shared Stadium Expenses
o $143.36 for Meals Reimbursement for Naming Rights Agreement Meeting o $1,111.76 for CapEx Project - Overhead Doors, Motors, Sensors and Track City of Santa Clara Printed on 1/10/2025Page 1 of 2
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Replacements
o $2,421.40 for CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement
o $22,378.65 for CapEx Project - Lighting Systems - Fixture Replacement of Major Outdoor Lighting / LED Retrofit / Sports Lighting
o $33,529.55 for CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement
o $2,611.00 for CapEx Project - Main Kitchen Equipment
· Payment totaling $62,891.90 to Giant Construction, Inc. for CapEx Project - Women's Locker Room
· Payments totaling $20,818.75 to Hellmuth, Obata & Kassabaum, Inc. for CapEx Project - Plumbing - Boilers
· Payment totaling $32,409.75 to Populous Group LLC for CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement
· Payment totaling $4,816,408.59 to Stadium Funding Trust for Term A Loan Payment - Interest · Payment totaling $24,444.00 to Stephen Ciari Plumbing and Heating, Inc. for CapEx Project - Plumbing

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
The fiscal impact to the Stadium Authority is $7,639,019.43

COORDINATION
This report has been coordinated with the Executive Director and Stadium Authority Counsel’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Approve the list of Stadium Authority Bills and Claims for October 2024.

Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director

ATTACHMENTS

1. October 2024 SCSA Bills and Claims
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Payment Date Vendor Invoice No. Description Fund Amount 10/18/2024 City of Santa Clara N/A Reimburse City of Santa Clara for G&A Costs Operating 687.26$ 10/18/2024 City of Santa Clara N/A Reimburse City of Santa Clara for CapEx Costs CapEx 17,388.85 10/21/2024 City of Santa Clara N/A B2419 SCSA Admin Payroll Costs Operating 73,245.61 10/21/2024 City of Santa Clara 95888 Reimburse City of Santa Clara for Special Liability Claims related to Levi's Stadium Operating 43,240.76 10/31/2024 City of Santa Clara N/A Senior/Youth Fees for NFL Game 1 Operating 24,280.55 10/31/2024 City of Santa Clara N/A Senior/Youth Fees for NFL Game 2 Operating 24,359.30 183,202.33$
10/18/2024 Devcon Construction, Inc. 91267 CapEx Project - Aesthetic Improvements - Premium Areas / Special Event Spaces CapEx 984,755.51 10/11/2024 ECS Imaging, Inc. 19073 SBL Ongoing Support (August 2024) Operating 131.25 10/18/2024 EyeP Solutions, Inc. 24-634 CapEx Project - Command Post Video Wall Upgrade CapEx 91,885.64 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Security Operating 133,473.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Stadium Ops Operating 281,995.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Engineering Operating 327,933.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Guest Services Operating 51,714.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Groundskeeping Operating 26,374.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - SBL Sales & Service Operating 203,970.46 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - BNY Inclusive Operating 180,000.00 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Insurance Operating 86,686.52 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - StadCo Tenant Improvements Operating 2,371.45 10/1/2024 Forty Niners Stadium Management Co, LLC SLS-24730 October 2024 Stadium Manager Expenses - Other G&A Operating 62,314.75 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24457 Meals Reimbursement for Naming Rights Agreement Meeting Operating 143.36 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24628 CapEx Project - Overhead Doors, Motors, Sensors and Track Replacements CapEx 1,111.76 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24628 CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement CapEx 2,421.40 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24628 CapEx Project - Lighting Systems - Fixture Replacement of Major Outdoor Lighting / LED Retrofit / Sports Lighting CapEx 22,378.65 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24628 CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement CapEx 33,529.55 10/21/2024 Forty Niners Stadium Management Co, LLC SLS-24628 CapEx Project - Main Kitchen Equipment CapEx 2,611.00 1,419,027.90
10/18/2024 Giant Construction, Inc. Application 4 CapEx Project - Women's Locker Room CapEx 62,891.90 10/11/2024 Guidepost Solutions LLC 67449 Public Safety Consulting Services (July 2024) Operating 1,093.81 10/18/2024 Hellmuth, Obata & Kassabaum, Inc. 21.04091.12-3 CapEx Project - Plumbing - Boilers CapEx 18,553.75 10/21/2024 Hellmuth, Obata & Kassabaum, Inc. 21.04091.12-4 CapEx Project - Plumbing - Boilers CapEx 1,500.00 10/21/2024 Hellmuth, Obata & Kassabaum, Inc. 21.04091.12-5 CapEx Project - Plumbing - Boilers CapEx 765.00 20,818.75
10/18/2024 M. Arthur Gensler Jr. & Associates, Inc. 1135585 CapEx Project - Overhead Doors, Motors, Sensors and Track Replacements CapEx 975.00 10/18/2024 M. Arthur Gensler Jr. & Associates, Inc. 1135586 CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement CapEx 975.00 1,950.00
10/4/2024 Populous Group LLC 0078233 CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement CapEx 32,409.75 10/1/2024 Stadium Funding Trust N/A Term A Loan Payment - Interest Debt Service 4,816,408.59 10/4/2024 Stephen Ciari Plumbing and Heating, Inc. 2336-7 CapEx Project - Plumbing CapEx 20,710.00 10/21/2024 Stephen Ciari Plumbing and Heating, Inc. 2336-9Ret CapEx Project - Plumbing CapEx 3,734.00 24,444.00
October 2024 Total 7,639,019.43$
Santa Clara Stadium Authority
Bills and Claims
Expenses Paid by Wire or ACH Transfer
For the Month of October 2024

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1076 Agenda Date: 1/14/2025

REPORT TO STADIUM AUTHORITY BOARD

SUBJECT
Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2024

BOARD PILLARS
Ensure Compliance with Measure J and Manage Levi’s® Stadium Enhance Community Engagement and Transparency

BACKGROUND
In Fiscal Year 2014/15 the Stadium Authority Board (“Board”) requested that staff prepare quarterly Santa Clara Stadium Authority (“Stadium Authority”) Financial Status Reports. These reports provide an update on the events held at Levi’s
® Stadium, Stadium Authority finances, and the impact of Stadium Authority activity on the City of Santa Clara’s (“City”).

This report provides information covering the Stadium Authority’s second quarter of the 2024/25 fiscal year (FY), which runs from July 1, 2024 - September 30, 2024.

The Adopted Stadium Authority Budget incorporates the estimated revenues and expenses for all Stadium Authority funds. The attached Financial Status Report provides the budget to actual revenue and expense summaries for the operating, debt service, and capital funds. Analysis of the financial activity through the fiscal year measures the adherence to the budget and allows the Stadium Authority to monitor and project revenues and expenses. Any significant variances are explained in the reports.

Additionally, staff is recommending amendments to the FY 2024/25 Stadium Authority Budget to carryover unspent Capital Expenditure (CapEx) funds from FY 2023/24.

DISCUSSION
The attached financial status report provides information covering the Stadium Authority’s second quarter (July 1, 2024 - September 30, 2024) of FY 2024/25. The report summarizes National Football League (“NFL”) and Non-NFL event activity at Levi’s
® Stadium and describes the financial impact of
these events on the Stadium Authority and City since FY 2014/15. The report also provides the budget to actual revenue and expense summaries for the operating, debt service, and capital funds.

Analysis of the financial activity through the fiscal year measures the adherence to the budget and allows the Stadium Authority to monitor and project revenues and expenses. Any significant variances are explained in the report.

NFL Event Revenue and Expenses
There were three NFL games held in the second quarter of FY 2024/25. Levi’s® Stadium hosted one th
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pre-season NFL game of the 2024 season on August 18th and two regular NFL season games of the 2024 season on September 9th and 29th which are detailed in the report. This resulted in $3 million in NFL ticket surcharge for the Stadium Authority and $73,000 of Senior and Youth Program Fees for the City. Public safety costs for NFL games totaled an estimated $1.5 million which will be fully reimbursed to the City.

Non-NFL Event Revenue and Expenses
There were eight ticketed Non-NFL events and 30 special events which are detailed in the report.

The eight ticketed Non-NFL events generated an average net revenue of $933,000 per event. Table 1 below summarizes revenues and expenditures for the eight ticketed events.

Table 1
In Millions $
Ticketed Event Revenue Expense Net
Sporting Event 1 2.9$ 1.0$ 1.9$ Concert 1 2.3 0.8 1.5
Concert 2 2.3 1.0 1.3
Concert 3 2.1 0.8 1.3
Sporting Event 2 1.1 0.6 0.5 Sporting Event 3 1.0 0.6 0.4 Sporting Event 4 0.8 0.5 0.3 Sporting Event 5 0.7 0.5 0.2 Total Ticketed Non-NFL Net Revenue to Date 13.2$ 5.8$ 7.4$ Levi's® Stadium
Ticketed Non-NFL Events Revenue and Expenditure Summary As of September 30, 2024
The Non-NFL event ticket sales generated $1.4 million in ticket surcharge revenue, half of which will fund the discretionary fund. Public safety costs for these events totaled an estimated $3.1 million which will be fully reimbursed to the City by the Stadium Authority.

When combining ticketed and non-ticketed Non-NFL events to date, Table 2 below shows approximately $8.5 million in net revenue (excluding surcharge revenue) through the end of the second quarter. It should be noted the financial information provided is a draft and subject to change as additional revenues and/or expenditures are recorded.

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Table 2
No. of
Events
Net
Revenue
Ticketed Events
Concerts 3 4,074,498$
Sporting Events:

Soccer 5 3,392,260
Net Revenue from Ticketed Events 8 7,466,758$
Net Revenue from Special Events (weddings, corporate events, etc.) 30 1,198,148 Other Operating Income(1)
1,029,491
Other Expenses(2)
(1,188,951)
Net Revenue from Non-NFL Events (3) 38 8,505,446$
(1) Other Operating Income are income not attributable to a specific event. Examples are interest income and reimbursements unrelated to a specific event.
(3) Net Revenue from Non-NFL Events does not include Non-NFL Event Ticket Surcharge of $1.4m.

Levi's® Stadium
Net Revenue for Non-NFL Events by Event Type
As of September 30, 2024
Event Type
(2) Other Operating Expenses are expenses not attributable to a specific event. Examples are event selling expenses, administrative expenses and miscellaneous costs.

Stadium Builder Licenses (“SBLs”)
SBLs account for 8.1% of the Stadium Authority’s annual budgeted revenue in FY 2024/25. There is a total of 66,256 currently active SBLs. Through the second quarter, since inception, the value of the active SBLs amount to $559.9 million of which $530.7 million has already been collected.

Stadium Authority Budgets
The detailed analysis of Stadium Authority budget to actual financials is provided in the attached Financial Status Report. In summary, total operating revenues were $25.5 million representing 41% of the overall budget for revenues and total operating expenses were $12.3 million or 28% of the budget. The debt service fund was able to pay down $8.2 million in debt, bringing total Stadium Authority debt down to $220.5 million. Capital expenses were $3 million representing 13% of the overall CIP budget.

FY 2024/25 Stadium Authority Budget Adjustments
From time to time, budget adjustments may be necessary to align revenues or expenditures to actual or unexpected activity during the course of a fiscal year, known after the adoption of the Stadium Authority Budget. On March 12, 2024, the Stadium Authority Board adopted the Santa Clara Stadium Authority FY 2024/25 Operating, Debt Service, and Capital Budget. As of the timing of the publication of this report, additional information from FY 2024/25 has resulted in recommended budget adjustments as follows:

Capital Budget:
1) Stadium Event Signage - This project funds the design, furnishing and installation of City of Santa Clara Printed on 1/10/2025Page 3 of 5
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new stadium event signage including, but not limited to, tunnel awnings, accessible seating reference areas, lower bowl sections placards, security, mobile signage, and additional fire and building code signage. A budget adjustment of $6,035 is needed to carry over the unspent CapEx funds from FY 2023/24 to pay for the final contract retention. 2) Updated Stadium Wayfinding Signage - This project funds the design, furnishing and installation of new wayfinding and information signage to include, but not limited to, new premium/club wayfinding, suite wayfinding, smoking section signs, no smoking signs for around the main and upper concourses, section numbers/floor decals, ADA accessibility signs, Tunnel signs for "no photos/no autographs", etc. A budget adjustment of $97,736 is needed to carry over the unspent CapEx funds from FY 2023/24 to pay for labor and the final contract retention.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
As discussed, staff recommends the budget amendments detailed in the table below:

Capital Budget
Description Current Increase/
Decrease
Revised
Stadium Event Signage (Carryover) $0 $6,035 $6,035
Updated Stadium Wayfinding Signage $0 $97,736 $97,736
Ending Fund Balance $1,447,379 ($103,771) $1,343,608

COORDINATION
This report was coordinated with the Stadium Manager per section 4.6 of the Management Agreement as well as the Stadium Authority Counsel’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2024; and

2. Approve a budget amendment in the Capital Budget to increase Construction Expense for Stadium Event Signage and Updated Stadium Wayfinding Signage in the amount of $103,771, offset by a decrease to Ending Fund Balance.

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25-1076 Agenda Date: 1/14/2025
Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director

ATTACHMENTS

1. SCSA Financial Status Report for the Quarter Ending September 30, 2024 City of Santa Clara Printed on 1/10/2025Page 5 of 5
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SCSA

Santa Clara Stadium Authority

SANTA CLARA

STADIUM AUTHORITY

FINANCIAL STATUS REPORT

Quarter Ending September 30, 2024

January 14, 2025

WELCOME TO

LEVI ' S STADIUM
1 Table of Contents
Introduction ................................ ................................ ................................ ................................ . 2 NFL Events ................................ ................................ ................................ ................................ . 3 Non-NFL Events ................................ ................................ ................................ ......................... 6 Discretionary Fund ................................ ................................ ................................ .................... 11 Stadium Builder Licenses ................................ ................................ ................................ .......... 11 Santa Clara Stadium Authority Budget Status Reports ................................ .............................. 14 Operating Budget ................................ ................................ ................................ .................. 14 Debt Service Budget ................................ ................................ ................................ .............. 16 Capital Improvement Project Budget ................................ ................................ ..................... 19 CIP Budget – Recommended Budget Adjustments ................................ ................................ 21 City of Santa Clara Net General Fund Impact ................................ ................................ ........... 23 Public Safety and Administrative Cost Reimbursement ................................ ......................... 23 Rents and Senior and Youth Fee ................................ ................................ ........................... 24 Other Revenue Impacts ................................ ................................ ................................ ......... 24 Glossary................................ ................................ ................................ ................................ .... 25 Appendix ................................ ................................ ................................ ................................ ... 29 2 Introduction
This Santa Clara Stadium Authority (“Stadium Authority”) Financial Status Report provides information covering the second quarter of the Stadium Authority’s 202 4/25 fiscal year (“FY”) which ended on September 30, 2024. Comparative data from prior fiscal years is also included.

In addition to these q uarterly reports, the Stadium Authority produces annual financial statements. The FY 2023/24 financial statements were audited by an external audit firm and presented to the Stadium Authority’s Audit Committee (Audit Committee) on September 3, 2024 and Sep tember 17, 2024 and approved by the Stadium Authority Board (Board) on September 24, 2024 . The financial statements are published on the Stadium Authority’s website.

The Stadium Authority also prepares a detailed budget prior to the beginning of each fiscal year. The FY 2024/25 budget was adopted by the Board on March 12, 2024.

Stadium Authority finances are structured so that the City of Santa Clara (“City”) is not liable for the debts or obligations of the Stadium Authority. All services provided by the City, including administrative and public safety, to the Forty Niners Stadium Management Company, LLC (“Stadium Manager”) or the Stadium Authority are fully reimbursed by the Stadium Manager or with Stadium Authority funds.

Methodology
Information provided in this report was based in part on documentation submitted by the Stadium Manager. Specifically, National Football League ( NFL) and Non-NFL event statistics and financial information relating to the Stadium Manager expenses are provided by the Stadium Manager. Stadium Authority staff has access to select financial information submitted by the Stadium Manager provided through the Stadium Authority’s Financial Management System and event reports received for Non -NFL events. These reports are receive d 45 days after each event for events with attendance greater than 25,000. More detailed documents are received within 90 days after the close of the quarter.

For all other financial information, a full detailed review and/or audit of source documentation has not been completed by the Stadium Authority for this report.

The information provided reflects the best known and available at the time of the writing of this report and is subject to further revision and review. Revisions may occur based on the timing of revenue and expenditure activity for events in this quarter that continue beyond the timing of this report. Consequently, the Board’s notation and filing of this report should not be considered an approval of the accuracy of the information in the report. 3 NFL Events
This section provides year to date and comparative data for NFL games categorized as pre-season and regular season games.

The San Francisco Forty -Niners (“49ers”) played a total of three NFL games ( one pre- season game and two regular season games) at Levi’s® Stadium through quarter ending September 30, 2024. There was a total of 208,318 tickets sold to these NFL games, an average of 6 9,439 per game. This is up by 3,427 or 5% when compared to the same period in the prior fiscal year. The ticket sales resulted in $3 million in NFL ticket surcharge revenue (10% of ticket sales) to the Stadium Authority. The average NFL ticket surcharge revenue was $1 million per game in the current year which is up by $113,000 or 13% from the same period in the prior fiscal year. A total of $73,000 of Senior and Youth Program Fees, which is based on $0.35 per NFL ticket sold, were collected through the end of the second quarter of the fiscal year. These fees were transferred to the City’s General Fund in support of such programs.

A total of 23,649 cars were parked in the permitted offsite parking lots generating $159,000 in offsite parking fees derived from the $6.71 per parking space for all NFL events. The revenues earned from this offsite parking fee supports public safety costs for NFL events. The overall number of cars parked in the permitted offsite lots increased by an average of 1,934 cars per game or 33% when compared to the prior fiscal year.

There was $ 1.5 million of NFL event public safety costs in the current reporting period which is an average of $502,000 per game. This is an increase from the prior year average (through September 30, 202 3) of $474,000. Of the $ 1.5 million NFL event public safety costs, $1.2 million or 82% are direct City costs and $265,000 or 18% are outside agency costs. $ 159,000 of the total NFL event public safety costs are covered by the offsite parking fees that were collected and the remaining are invoiced to the Stadium Manager.

Statistics for the NFL games held at Levi’s ® Stadium in the first two qua rters of the 2024/25 fiscal year are shown in Table 1 and comparative data from the last five years of operations can be found in Table 2. Additional historical data can be found in the Appendix.

4 Table 1

Game 1 vs
Saints
Game 2 vs
Jets
Game 3 vs
Patriots 2024/25
08/18/24 09/09/24 09/29/24 YTD Total
No. of Tickets Sold 69,373 69,598 69,347 208,318 NFL Ticket Surcharge 636,619$ 1,214,920$ 1,182,609$ 3,034,147$ Senior/Youth Program Fees 24,281$ 24,359$ 24,271$ 72,911$ Cars Parked at Offsite Lots 7,859 7,527 8,263 23,649 City Offsite Parking Fee 52,734$ 50,506$ 55,445$ 158,685$ Stadium Public Safety Costs 473,640$ 529,160$ 502,191$ 1,504,992$ Less: Offsite Parking Fee Credit (52,734)$ (50,506)$ (55,445)$ (158,685)$ Reimbursable Stadium Public Safety Costs 420,906$ 478,654$ 446,747$ 1,346,307$ Amount Reimbursed -$ -$ -$ -$ Levi's® Stadium
2023/24 NFL Event Statistics
As of September 30, 2024
5 Table 2

2020/21 Q2 2021/22 Q2 2022/23 Q2 2023/24 Q2 2024/25 Q2
Total Total Total Total Total
No. of NFL Events - 3 2 3 3 No. of Tickets Sold - 199,451 136,506 198,037 208,318 NFL Ticket Surcharge -$ 2,651,401$ 1,540,422$ 2,695,077$ 3,034,147$ Senior/Youth Program Fees -$ 69,807$ 47,777$ 69,313$ 72,911$ Cars Parked at Offsite Lots - 21,678 11,703 17,847 23,649 City Offsite Parking Fee -$ 128,117$ 71,739$ 114,935$ 158,685$ Cars Parked on Tasman Lots - 1,180 - - - Cars Parked on Golf Course - - - - - City Tasman Lot and Golf Course Parking Fee -$ 5,900$ -$ -$ -$ Stadium Public Safety Costs -$ 1,855,191$ 870,925$ 1,329,208$ 1,504,992$ Golf Course Public Safety Costs -$ -$ -$ -$ -$ Subtotal Event Public Safety Costs -$ 1,855,191$ 870,925$ 1,329,208$ 1,504,992$ Less: Offsite Parking Fee Credit -$ (128,117)$ (71,739)$ (114,935)$ (158,685)$ Reimbursable Stadium Public Safety Costs -$ 1,727,074$ 799,185$ 1,214,273$ 1,346,307$ Levi's® Stadium
Historical NFL Event Statistics
6 Non-NFL Events
This section provides year to date and comparative data for Non-NFL events categorized as events ranging from high school and college football games, international soccer matches, concerts, wedding fairs, and special events. During the current reporting period, there were a total of 348,480 tickets sold for the eight ticketed Non-NFL events that were held, resulting in $1.4 million Non-NFL event ticket surcharge revenue (from the $4 per ticket Non-NFL event surcharge). This is a decrease in ticket surcharge revenue of $198,000 or 12.4% over the same period in the prior year. Smaller scale Non-NFL events were held in the current period when compared to the same period in the prior year resulting in the decrease in the ticket surcharge revenue.

Stadium Manager reports that there were also 30 smaller special events held at Levi’s ® Stadium which is five events more than the same period of the prior fiscal year. The attendance at these events also increased from 14,546 in the prior period to 15,656 in the current year, an 8% increase. Examples of these special events include corporate events of various sizes, weddings, holiday parties, high school dances, etc.

In correlation with the Non-NFL events held during the current reporting period, there were 37,341 cars parked at offsite lots and the City earned a total of $246,000 in related offsite parking fees , which is derived from the $6.44 per parking space fee for events taking place prior to July 2024 and $6.71 per parking space for all events thereafter. The revenues earned from this offsite parking fee supports public safety costs for Non-NFL events.

Total Non-NFL event public safety costs were $3.1 million, a decrease of $148,000 from the prior year. As noted previously, this decrease in cost is due to smaller scale events being held in the current year when compared to the prior year. Of these costs, $246,000 was covered by the offsite parking fee. The remaining $2.8 million was invoiced to the Stadium Manager and has been reimbursed to the City.

Statistics for FY 2024/25 events are shown in Table 3 and comparative data from the last five years of operations are shown in Table 4.
7 Table 3

Earthquakes vs
LAFC Soccer
Luke Combs
Day 1
Luke Combs
Day 2
Ecuador vs
Venezuela
Soccer
Brazil vs
Colombia
Soccer
Rolling Stones
Concert
Chelsea vs
Wrexham
Soccer
Earthquakes vs
Chivas Soccer 2024/25 YTD
05/04/24 05/17/24 05/18/24 06/22/24 07/02/24 07/17/24 07/24/24 07/27/24 Total No. of Scanned Attendees 31,615 42,362 45,277 23,846 64,235 42,706 29,229 42,423 321,693 No. of Tickets Sold 37,054 48,130 48,826 26,254 65,766 47,405 29,609 45,436 348,480 Non-NFL Ticket Surcharge 148,216$ 192,520$ 195,304$ 105,016$ 263,064$ 189,620$ 118,436$ 181,744$ 1,393,920$ No. of Non-NFL Special Events 30 30 Non-NFL Special Event Attendees 15,656 15,656 Cars Parked at Offsite Lots 2,422 3,937 4,930 3,759 6,284 5,287 4,485 6,237 37,341 City Offsite Parking Fee 15,598$ 25,354$ 31,749$ 24,208$ 42,166$ 35,476$ 30,094$ 41,850$ -$ 246,495$ Stadium Public Safety Costs 340,266$ 383,687$ 437,552$ 326,553$ 428,291$ 390,172$ 334,182$ 416,504$ -$ 3,057,207$ Less: Offsite Parking Fee Credit (15,598)$ (25,354)$ (31,749)$ (24,208)$ (42,166)$ (35,476)$ (30,094)$ (41,850)$ -$ (246,495)$ Reimbursable Public Safety Costs 324,668$ 358,333$ 405,803$ 302,345$ 386,125$ 354,696$ 304,088$ 374,653$ -$ 2,810,712$ Amount Reimbursed 324,669$ 358,332$ 405,803$ 302,346$ 386,125$ 354,696$ 304,088$ 374,653$ -$ 2,810,712$ 2024/25 YTD
Special Events
FY 2024/25 Non-NFL Event Statistics
As of September 30, 2024
Levi's® Stadium
8 Table 4

Table 5 summarizes ticketed Non-NFL revenues and expenditures by event. There were 8 ticketed Non-NFL events held in FY 2024/25 and generated an average net revenue of $933,000 per event. The inclusion of this information is to provide a greater level of transparency and provide the overall financial results of the Non-NFL events.

Table 5

In Millions $
Ticketed Event Revenue Expense Net
Sporting Event 1 2.9$ 1.0$ 1.9$ Concert 1 2.3 0.8 1.5
Concert 2 2.3 1.0 1.3
Concert 3 2.1 0.8 1.3
Sporting Event 2 1.1 0.6 0.5 Sporting Event 3 1.0 0.6 0.4 Sporting Event 4 0.8 0.5 0.3 Sporting Event 5 0.7 0.5 0.2 Total Ticketed Non-NFL Net Revenue to Date 13.2$ 5.8$ 7.4$ Levi's® Stadium
Ticketed Non-NFL Events Revenue and Expenditure Summary As of September 30, 2024
2020/21 Q2 2021/22 Q2 2022/23 Q2 2023/24 Q2 2024/25 Q2
Total Total Total Total Total
No. of Non-NFL Ticketed Events - - 5 8 8 No. of Tickets Sold - - 237,386 397,856 348,480 Non-NFL Ticket Surcharge -$ -$ 954,848$ 1,591,424$ 1,393,920$ No. of Non-NFL Special Events - - 31 25 30 Non-NFL Special Event Attendees - - 14,775 14,546 15,656 Cars Parked at Offsite Lots - - 20,388 38,716 37,341 City Offsite Parking Fee -$ -$ 123,732$ 247,937$ 246,495$ Stadium Public Safety Costs -$ -$ $2,014,823 3,205,398$ 3,057,207$ Less: Offsite Parking Fee Credit -$ -$ (143,133)$ (247,937)$ (246,495)$ Reimbursable Public Safety Costs -$ -$ 1,871,690$ 2,957,461$ 2,810,712$ Levi's® Stadium
Historical Non-NFL Event Statistics
9 Table 6 and 7 show Non-NFL net revenue by event type and event revenue and expenses by category. For FY 202 4/25, the Stadium Manager had projected Non-NFL events to result in estimated net revenues of $6 million, as cited in the FY 2024/25 Adopted Stadium Authority Budget. In the second quarter of FY 2024/25, ticketed events and non-ticketed special events contributed $ 7.5 million and $ 1.2 million in net revenues, respectively.

There was also additional interest income of $1 million earned on Non-NFL events cash reserves offset by $1.2 million of non-event specific other expenses . Stadium Manager reported a net revenue of $8.5 million for the current reporting period.

Table 6

EVENT TYPE
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
No. of
Events Net Revenue
Ticketed Events
Concerts 0 -$ 0 -$ 4 $ 2,986,483 5 $ 4,267,153 3 $ 4,074,498 Sporting events:

Football (non-NFL) 0 - 0 - 0 - 0 - 0 - Soccer 0 - 0 - 1 231,987 3 305,067 5 3,392,260 Miscellaneous events 0 - 0 - 0 - 0 - 0 - Net Revenue from Ticketed Events 0 -$ 0 -$ 5 3,218,470$ 8 4,572,220$ 8 7,466,758$ Subtotal Ticketed Events - Other Expenses (3) $ - -$ -$ -$ -$ 0 -$ 6 96,187$ 31 1,350,957$ 25 903,221$ 30 1,198,148$ Other Operating Income(1) -$ -$ 63,987$ 1,271,700$ 1,029,491$ Other Operating Expenses(2) -$ -$ (601,530)$ (681,705)$ (1,188,951)$ Total Non-NFL Net Revenue (3)
0 -$ 6 96,187$ 36 4,031,884$ 33 6,065,436$ 38 8,505,446$ 2023/242020/21
Net Revenue for Non-NFL Events
2024/25
by Event Type
Historical Year-to-Date through September 30, 2024
2021/22 2022/23
Net Revenue from Special Events (weddings,
corporate events, etc.)
(1) Other Operating Income are income not attributable to a specific event. Examples are interest income and reimbursements unrelated to a specific event. (2) Other Operating Expenses are expenses not attributable to a specific event. Examples are event selling expenses, administrative expenses and miscellaneous costs. (3) Net Revenue from Non-NFL Events does not include Non-NFL Event Ticket Surcharge. 10 Table 7

2024/25
YTD Total
REVENUE:

Special Event Revenue 3,235,082$
Ticket Platform Fees 5,513,262
Suite Ticket Revenue 907,112
Parking 2,363,961
Food & Beverage - Ticketed Events 3,655,900
Food & Beverage - Special Events 327,814
Miscellaneous(1) 1,866,577
Total Revenue 17,869,708$
EXPENSE:

Public Safety/Security 4,767,426$
Event Staff 2,715,222
Parking 2,288,751
Catering - Special Events 1,754,218
General Event Related Expenses 4,723,926
Expense Reimbursement from Event Licensee(2) (8,074,231) Miscellaneous(3) 1,188,950
Total Expense 9,364,262$
Total Non-NFL Net Revenue 8,505,446$
(3) Includes catered events department staff costs, non-event specific staff costs, and other expenses.

Levi's® Stadium
Non-NFL Event Results by Category
As of September 30, 2024
(2) Expenses incurred for Non-NFL events can either be the responsibility of the SCSA or the Event Licensee depending on the nature of the expense. This figure represents the total expenses incurred by the SCSA that were the responsibilty of the Event Licensee for which the SCSA has been reimbursed, net of the Event Licensee's share of ancillary revenues. (1) Includes venue rental fees, net merchandise sales, interest income, and other revenues. 11 Discretionary Fund
The Discretionary Fund is funded by revenue equal to 50% of the Non -NFL event ticket surcharge of $4 per ticket. The eight ticketed Non-NFL events contributed $697,000 to the Discretionary Fund in the report ing period which has been collected for the current fiscal year. This is based on the estimated attendance provided by the Stadium Manager.

Table 8 shows the revenues and expenses in the Discretionary Fund for the last five years. Additional historical data can be found in the Appendix. The balance at the end of this reporting period was $3.2 million.

Table 8

Stadium Builder Licenses
The total principal value of currently active Stadium Builder Licenses (“SBLs”) is $559.9 million and, as of September 30, 2024, 94.8% of the total principal value of all SBLs sold (i.e., $530.7 million) had been collected. Payment for the sale of SBLs are financed over 10 years.

SBL holders that finance their purchase pay an annual interest rate of 8.5% and payments are due by March 1 st each year. The majority of SBL holders make their payments on time. For those that do not pay on time, SBL service staff, working for Stadium Manager on the Stadium Authority’s behalf, contact the SBL holders and attempt to collect the full amounts owed. Ultimately, a SBL can be defaulted for non -payment. Once a SBL is defaulted, the SBL holder in default loses their right to buy season tickets as well as their priority rights to tickets to Non -NFL events, and forfeits any money they had invested in the SBL. Defaulted SBLs are then available for resale.

When SBL holders do not purchase NFL season tickets, their SBL is not defaulted, however they lose exclusive rights to their seats and their seats may be sold to another SBL holder. This results in cases where a seat may have more than one SBL associated with it and why there are currently more active SBLs than there are available SBL seats.

If the original SBL holder decides to purchase season tickets in the future , they can relocate to a new seat in the same or higher price level , subject to availability. If the relocation results in a change in price level, they need to pay for the difference between their original SBL and the new one. If they chose not to relocate, they must wait for their seat to be available again before they can purchase NFL season tickets.

There is a total of 66,256 currently active SBLs. This is an increase of 1,263 from the total active SBLs at the end of the prior fiscal year (March 31, 2024). The main reasons for the Fiscal Year
Beginning
Balance Revenue Expenses Ending Balance
2020/21 2,327,850 - 18 2,327,832 2021/22 2,327,832 - (18) 2,327,850 2022/23 2,327,850 639,896 1,300,051 1,667,695 2023/24 1,667,695 796,628 - 2,464,323 2024/25 2,464,323 696,960 - 3,161,283 Discretionary Fund Reserve
12 increase are due to sale of new SBLs and customer seat relocation program offset by default buy back. The customer seat relocation program allows customers to trade in their SBLs in return for others in a different location as long as the total face value of the new seats is equal to or greater than the original seats.

During the current reporting period, 1,080 SBLs were sold for a total face value of $7.1 million. The customer seat relocation program resulted in an increase of $1.1 million to the SBL face value, while netting 667 more SBLs. There were also 484 SBL defaulted during the quarter with a face value of $3.2 million.

Additional details regarding currently active SBLs are noted in Table 9. 13 Table 9

SBL Seats
Available
SBL Seats Sold
as of 3/31/24
New SBL
Sales
Net SBL
Relocations
SBL
Defaults Other SBL Seats
Sold SBL Value SBL Collected % SBL Principal
Collected
100 100 - - - - 100 14,082,625$ 13,908,912$ 98.8% 942 938 2 2 - - 942 75,360,000$ 74,624,738$ 99.0% 2 2 - - - - 2 80,000$ 79,600$ 99.5% 4,945 4,670 48 3 (24) - 4,697 140,910,000$ 134,421,911$ 95.4% 3,475 3,030 65 13 (20) - 3,088 61,760,000$ 57,050,891$ 92.4% 90 64 23 - - - 87 1,522,500$ 1,048,833$ 68.9% 7 7 - - - - 7 105,000$ 105,000$ 100.0% 2,163 2,198 18 (7) (16) - 2,193 26,316,000$ 24,927,020$ 94.7% 7 7 - - - - 7 70,000$ 69,915$ 99.9% 20,656 20,988 204 (1) (128) - 21,063 126,378,000$ 120,594,250$ 95.4% 14,311 14,533 292 (214) (188) - 14,423 72,115,000$ 65,914,042$ 91.4% 916 927 - - - - 927 3,708,000$ 3,682,306$ 99.3% 88 91 - (1) - - 90 270,000$ 267,836$ 99.2% 36 40 - - - - 40 100,000$ 99,998$ 100.0% 18,392 17,367 428 873 (108) - 18,560 37,120,000$ 33,906,554$ 91.3% 26 31 - (1) - - 30 30,000$ 30,000$ 100.0% 66,156 64,993 1,080 667 (484) - 66,256 559,927,125$ 530,731,806$ 94.8% Plus: Interest on financed SBLs 65,896,300$
Total Principal & Interest 596,628,106$
(1) This table does not include $37.5 million that has been collected life-to-date from defaulted SBL holders.

Total
10,000
Santa Clara Stadium Authority
Currently Active Stadium Builder License (SBL) Summary (1) Through September 30, 2024
Seat Value
141,392
80,000
40,000
30,000
20,000
15,000
12,000
6,000
5,000
4,000
3,000
2,500
2,000
1,000
17,500
14 Santa Clara Stadium Authority Budget Status Reports
Operating Budget

With 50% of the fiscal year complete, total operating revenues for the second quarter of the 2024/25 Fiscal Year were $25.5 million representing 41% of the overall budget for revenues. During the current reporting period, the Stadium Authority collected $4 million in SBL proceeds or 80% of what was budgeted. All SBL proceeds are to be transferred to the debt service fund per applicable loan agreements. Stadium Authority also recognized $13.8 million in rent from Forty Niners SC Stadium Company, LLC (StadCo), $1.4 million in Non-NFL ticket surcharge, and $319,000 in sponsorship (STR) revenue all of which are expected to meet budget this fiscal year.

Total Operating expenses were $12.3 million, or 28% of the annual budget. Shared Stadium Manager expenses were at 49% of the budget, or $6.6 million of the $13.6 million budgeted amount and SBL Sales and Service expenses were 47% of the budget or $1.6 million. The Stadium Authority pays for all utility costs from February 1st through July 31st and the tenant (StadCo) pays for utility costs from August 1st through January 31st (Tenant Season). Therefore, utility costs are 67% of the budget for the year, or $ 992,000. The current period covers 67% ( four out of the six months) that the Stadium Authority is responsible for utility costs. Lastly, Stadium Authority G&A costs were tracking below budgeted levels at $1.5 million or 34% of the budget.

Additional details are shown in Table 10.
15 Table 10

Budget to Budget to
Amended(1)
YTD Actual % Final YTD Actual %
Budget Actuals Difference Received Budget Actuals Difference Received Beginning Fund Balance
Discretionary Fund Reserve 2,464,323$ 2,464,323$ -$ NA 1,667,695$ 1,667,695$ -$ NA Legal Contingency Reserve - Buffet Costs 3,321,116 3,321,116 - NA 2,066,749 2,066,749 - NA Legal Contingency Reserve - Public Safety Costs 7,324,722 7,324,722 - NA 4,246,725 3,401,000 845,725 NA Operating Reserve 26,095,478 26,095,478 - NA 25,335,402 25,348,289 (12,887) NA Renovation/Demolition Reserve 31,440,735 31,440,735 - NA 5,323,390 5,323,390 - NA Stadium Funding Trust Reserve 3,611,041 3,611,041 - NA 3,420,994 3,420,994 - NA Unrestricted 15,915,719 15,915,719 - NA 13,880,278 14,713,116 (832,838) NA Total Beginning Fund Balance 90,173,134$ 90,173,134$ -$ NA 55,941,233$ 55,941,233$ -$ NA Revenue
NFL Ticket Surcharge 13,700,000$ 3,034,073$ 10,665,927$ 22% 12,178,000$ 2,695,077$ 9,482,923$ 22% SBL Proceeds 5,057,000 4,025,064 1,031,936 80% 12,589,000 10,708,985 1,880,015 85% Interest 3,534,000 2,858,112 675,888 81% 1,249,000 1,827,112 (578,112) 146% Net Revenues from Non-NFL Events 6,000,000 - 6,000,000 0% 4,500,000 - 4,500,000 0% Naming Rights 7,830,000 - 7,830,000 0% 7,602,000 - 7,602,000 0% Sponsorship Revenue (STR) 519,000 319,015 199,985 61% 475,000 224,538 250,462 47% Rent 24,762,000 13,756,000 11,006,000 56% 24,762,000 13,756,000 11,006,000 56% Senior & Youth Program Fees 268,000 72,911 195,089 27% 250,000 69,313 180,687 28% Non-NFL Event Ticket Surcharge 1,149,000 1,393,920 (244,920) 121% 1,296,000 1,587,128 (291,128) 122% Other Revenue - - - NA - 2,043 (2,043) NA Total Revenue 62,819,000$ 25,459,095$ 37,359,905$ 41% 64,901,000$ 30,870,196$ 34,030,804$ 48% Total Source of Funds 152,992,134$ 115,632,229$ 37,359,905$ 76% 120,842,233$ 86,811,429$ 34,030,804$ 72% Budget to Budget to
Amended(1)
YTD Actual % Final YTD Actual %
Budget Actuals Difference Used Budget Actuals Difference Used Expenses
Shared Stadium Manager Expenses
Stadium Operations 3,384,000$ 1,691,977$ 1,692,023$ 50% 4,550,000$ 2,252,106$ 2,297,894$ 49% Engineering 3,935,000 1,967,609 1,967,391 50% 2,694,000 1,333,837 1,360,163 50% Guest Services 621,000 310,278 310,722 50% 645,000 319,825 325,175 50% Groundskeeping 316,000 158,244 157,756 50% 650,000 323,607 326,393 50% Security 1,602,000 800,830 801,170 50% 1,564,000 777,558 786,442 50% Insurance 3,427,000 1,713,493 1,713,507 50% 3,327,000 1,663,586 1,663,414 50% Stadium Management Fee 269,000 - 269,000 0% 516,515 92,855 423,660 18% Shared Stadium Mngr Exps Subtotal 13,554,000$ 6,642,431$ 6,911,569$ 49% 13,946,515$ 6,763,374$ 7,183,141$ 48% Other Operating Expenses
SBL Sales and Service 3,348,000$ 1,575,502$ 1,772,498$ 47% 2,333,000$ 1,597,358$ 735,642$ 68% Senior & Youth Fees (paid to City) 268,000 72,911 195,089 27% 250,000 69,313 180,687 28% Ground Rent (paid to City) 1,000,000 1,000,000 - 100% 495,000 495,000 - 100% Performance Rent (paid to City) 9,825,000 - 9,825,000 0% - - - NA Discretionary Fund Expense 250,000 - 250,000 0% 250,000 - 250,000 0% Utilities 1,488,000 991,921 496,079 67% 1,391,000 927,030 463,970 67% Use of StadCo Tenant Improvements 151,000 137,197 13,803 91% 133,000 111,737 21,263 84% Stadium Authority G&A 4,288,000 1,472,431 2,815,569 34% 3,919,900 1,345,141 2,574,759 34% Naming Rights Commission 136,000 48,213 87,787 35% 94,000 46,809 47,191 50% Other Expenses 748,000 373,888 374,112 50% 734,000 366,794 367,206 50% PSC 2024 Outstanding Balance 6,473,000 - 6,473,000 0% - - - NA 3,073,000 - 3,073,000 0% - - - NA Other Operating Expenses Subtotal 31,048,000$ 5,672,063$ 25,375,937$ 18% 9,599,900$ 4,959,182$ 4,640,718$ 52% Total Expenses 44,602,000$ 12,314,494$ 32,287,506$ 28% 23,546,415$ 11,722,556$ 11,823,859$ 50% Transfers Out
Debt Service 17,471,000$ 4,816,409$ 12,654,591$ 28% 25,457,000$ 10,678,707$ 14,778,293$ 42% Capital Expenditures Reserve 1,575,000 - 1,575,000 0% 3,915,000 - 3,915,000 0% CapEx Reserve - Levi's Naming Rights 4,032,000 - 4,032,000 0% - - - NA Total Transfers Out 23,078,000$ 4,816,409$ 18,261,591$ 21% 29,372,000$ 10,678,707$ 18,693,293$ 36% Ending Fund Balance
Discretionary Fund Reserve 2,789,323$ 3,161,283$ (371,960)$ NA 2,065,695$ 1,667,695$ 398,000$ NA Legal Contingency Reserve - Buffet Costs - - - NA 3,143,749 2,066,749 1,077,000 NA Legal Contingency Reserve - Public Safety Costs - - - NA 6,249,225 3,401,000 2,848,225 NA Operating Reserve 26,878,478 26,095,478 783,000 NA 25,935,402 25,348,289 587,113 NA Renovation/Demolition Reserve 37,548,576 31,440,735 6,107,841 NA 10,828,875 5,323,390 5,505,485 NA Stadium Funding Trust Reserve 4,183,645 14,595,955 (10,412,310) NA 4,655,914 14,598,825 (9,942,911) NA Unrestricted 13,912,112 23,207,875 (9,295,763) NA 15,044,958 12,004,218 3,040,740 NA Total Ending Fund Balance 85,312,134$ 98,501,326$ (13,189,192)$ NA 67,923,818$ 64,410,166$ 3,513,652$ NA Total Use of Funds 152,992,134$ 115,632,229$ 37,359,905$ 76% 120,842,233$ 86,811,429$ 34,030,804$ 72% (1)Adjustments include previously approved budget amendments through November 19, 2024.

Transfer to City General Fund from Excess Revenues
Santa Clara Stadium Authority
Operating Budget Status Report
For the Period Ending September 30, 2024 and 2023
Period Ending September 30, 2023Period Ending September 30, 2024 16 Debt Service Budget
The Stadium Authority’s FY 2024/25 debt service revenue budget of $2.8 million represents anticipated contributions from the Community Facilities District (CFD). The CFD levies and collects a special hotel tax on hotel rooms within the CFD. All collections from the special CFD hotel taxes are contributed to Stadium Authority to pay down the CFD Advance. The CFD Advance is payable solely from amounts received by the Stadium Authority from the CFD. During the first two quarters, $ 1.7 million was contributed by the CFD, or 61% of the annual budget. Of this amount, $ 1.7 million was collected and used to pay down the CFD Advance.

Total Stadium Authority debt service expenses for the current reporting period were $13.8 million, or 70% of the budgeted amount. The debt service expenses for the CFD Advance and the Term A Loan were $1.7 million and $12.1 million, respectively.

As of September 30, 2024, the total outstanding amount of Stadium Authority debt had declined to $220.5 million. This is a reduction in principal of $8.2 million from the March 31, 2024 outstanding debt amount of $228.7 million.

Additional details are shown in Tables 11 and 12 and Chart 1.

17 Table 11

Budget to Budget to
Amended(1)
YTD Actual % Final YTD Actual %
Budget Actuals Difference Received Budget Actuals Difference Received Beginning Fund Balance
Required Debt Service Reserve 11,536,235$ 11,536,235$ -$ NA 11,536,235$ 11,536,235$ -$ NA Debt Service Reserve 8,122,980 8,122,980 - NA 15,663,801 15,663,801$ - NA Total Beginning Fund Balance 19,659,215$ 19,659,215$ -$ NA 27,200,036$ 27,200,036$ -$ NA Revenue
Contribution from CFD 2,782,000$ 1,686,537$ 1,095,463$ 61% 3,217,000$ 1,450,249$ 1,766,751$ 45% Total Revenues 2,782,000$ 1,686,537$ 1,095,463$ 61% 3,217,000$ 1,450,249$ 1,766,751$ 45% Transfers In
Transfers In from Operating 17,471,000$ 4,816,409$ 12,654,591$ 28% 25,457,000$ 10,678,707$ 14,778,293$ 42% Total Transfers In 17,471,000$ 4,816,409$ 12,654,591$ 28% 25,457,000$ 10,678,707$ 14,778,293$ 42% Total Source of Funds 39,912,215$ 26,162,161$ 13,750,054$ 66% 55,874,036$ 39,328,992$ 16,545,044$ 70% Budget to Budget to
Amended(1)
YTD Actual Final YTD Actual
Budget Actuals Difference % Used Budget Actuals Difference % Used Expenses
CFD Advance 2,754,000$ 1,674,732$ 1,079,268$ 61% 2,900,000$ 1,367,597$ 1,532,403$ 47% Term A Loan 16,933,000 12,116,306 4,816,694 72% 25,457,000 20,457,906$ 4,999,094 80% Total Expenses 19,687,000$ 13,791,038$ 5,895,962$ 70% 28,357,000$ 21,825,503$ 6,531,497$ 77% Ending Fund Balance
Required Debt Service Reserve 11,536,235$ 11,536,235$ -$ NA 11,536,235$ 11,536,235$ -$ NA Debt Service Reserve 8,688,980 834,889 7,854,091 NA 15,980,801 5,967,254 10,013,547 NA Total Ending Fund Balance 20,225,215$ 12,371,124$ 7,854,091$ NA 27,517,036$ 17,503,489$ 10,013,547$ NA Total Use of Funds 39,912,215$ 26,162,161$ 13,750,054$ 66% 55,874,036$ 39,328,992$ 16,545,044$ 70% (1)Adjustments include previously approved budget amendments through November 19, 2024.

Debt Service Budget Status Report
For the Period Ending September 30, 2024 and 2023
Period Ending September 30, 2023
Santa Clara Stadium Authority
Period Ending September 30, 2024
18 Table 12

Chart 1

Type of Indebtedness Interest Rates
Outstanding as of
March 31, 2024 Net Change
Outstanding as of
September 30, 2024
Stadium Funding Trust Loan:

Term A Loan 5.00% 199,956,240$ (7,299,896)$ 192,656,344$ StadCo CFD Advance 5.73% 28,711,586 (857,663) 27,853,923 Total $ 228,667,826 $ (8,157,559) $ 220,510,266 Period Ending September 30, 2024
Santa Clara Stadium Authority
Debt Summary Report
$-
$100
$200
$300
$400
$500
$600
$700
Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019 Mar 2020 Mar 2021 Mar 2022 Mar 2023 Mar 2024 Sep 2024 Total Outstanding Debt (in millions)
Construction Loan StadCo Agency Advance Term B Loan Term A Loan StadCo CFD Advance StadCo Subordinated Loan $41.1
$396.1
$653.4
$561.6
$464.7
$429.8
$382.7
$325.3$340.2
$296.8 $280.3
$245.3 $228.7 $220.5
■ ■ ■ ■ ■ ■
19 Capital Improvement Project (CIP) Budget

As part of the Capital Expense (“CapEx”) Plan, the following projects have been completed as of the current reporting period:
 Street Signage

The following projects were underway during the current reporting period:
 Aesthetic Improvements – Premium Areas/Special Event Spaces  Blackline Combustible Gas Indicators
 CO2 Monitoring & Sensors for Code Compliance
 Command Post Video Wall Upgrade
 Concrete Replacements
 D7 Tactical Decon Spray
 Enhance Stadium Security Coverage
 Field Turf Equipment
 Fingerprinting Equipment
 Fire Station 9 Storage Cabinets
 General Areas/Coating Main Deck
 Kawasaki Mules
 Levi’s Naming Rights Signage Refurbishment
 Lighting System – Field / Sport Lighting LED Retrofit  Main Kitchen Equipment
 Overhead Doors, Motors, Sensors and Track Replacements  Plumbing and Plumbing Fixtures
 Radio Booth Cabling
 RAID 8 Multi Agent Detection Kit
 Replacement of end of life IT Network equipment (2022/23 Carryover)  Security General Allowance
 Smoke Evacuation System – Fire Smoke Curtain Replacement  Women’s Locker Room

The CIP Budget increased from $22 million to $24 million in the current reporting period.

A total of $3.0 million has been spent during the first two quarters of FY 2024/25, which amounts to 13% of the budget. The main reason that this is below budget is due to the timing of activity for Capital Expenditure projects. There has also been little activity on warranty work which makes up 6% of the CIP Budget.

Additional details are shown below in Table 13.
20 Table 13

Budget to Budget to
Amended(1)
YTD Actual Final YTD Actual
Budget Actuals Difference %
Received Budget Actuals Difference %
Received
Beginning Fund Balance 19,862,834$ 19,862,834$ -$ NA 22,977,809$ 22,977,809$ -$ NA Revenue
Interest -$ -$ -$ NA -$ 56,336$ (56,336)$ NA Total Revenue -$ -$ -$ NA -$ 56,336$ (56,336)$ NA Transfers In
Transfers In from Operating 4,032,000$ -$ 4,032,000$ 0% 3,915,000$ -$ 3,915,000$ 0% Transfers In from Operating - Levi's Naming Rights 1,575,000 - 1,575,000$ 0% - - - NA Total Transfers In 5,607,000$ -$ 5,607,000$ 0% 3,915,000$ -$ 3,915,000$ 0% Total Source of Funds 25,469,834$ 19,862,834$ 5,607,000$ 78% 26,892,809$ 23,034,145$ 3,858,664$ 86% Budget to Budget to
Amended(1)
YTD Actual Final YTD Actual
Budget Actuals Difference % Used Budget Actuals Difference % Used Expenses
Construction 15,563,954$ 1,699,806$ 13,864,148$ 11% 11,521,424$ 3,492,949$ 8,028,475$ 30% Equipment 5,957,300 1,321,791 4,635,509 22% 7,372,196 5,481 7,366,715 0% Contingency & Misc 973,000 - 973,000 0% 903,052 525,344 377,708 58% Stadium Warranty Related Construction 1,528,000 - 1,528,000 0% 1,528,202 - 1,528,202 0% Total Expenses 24,022,254$ 3,021,598$ 21,000,656$ 13% 21,324,874$ 4,023,774$ 17,301,100$ 19% Ending Fund Balance 1,447,580$ 16,841,236$ (15,393,656)$ NA 5,567,935$ 19,010,371$ (13,442,436)$ NA Total Use of Funds 25,469,834$ 19,862,834$ 5,607,000$ 78% 26,892,809$ 23,034,145$ 3,858,664$ 86% (1)Adjustments include previously approved budget amendments through November 19, 2024.

CIP Budget Status Report
For the Period Ending September 30, 2024 and 2023
Period Ending September 30, 2023
Santa Clara Stadium Authority
Period Ending September 30, 2024
21 CIP Budget – Recommended Budget Adjustments
From time to time, budget adjustments may be necessary to align revenues or expenditures to actual or unexpected activity during the course of a fiscal year, known after the adoption of the Stadium Authority Budget. The budget amendments recommended in this report include two CapEx projects that were anticipated to be completed in FY 2023/24 , so the remaining budgets were not requested to be carried forward to the FY 2024/25 Operating, Debt Service, and Capital Budget . The Stadium Manager notified staff that d ue to several factors with the vendor, the work was delayed and completed in FY 2024/25.

1) Stadium Event Signage (2019/20 Carryover) - This project funds the design, furnishing and installation of new stadium event signage including, but not limited to, tunnel awnings, accessible seating reference areas, lower bowl sections placards, security, mobile signage, and additional fire and building code signage . A budget adjustment of $6,035 is needed to pay for the final contract retention.

2) Updated Stadium Wayfinding Signage - This project funds the design, furnishing and installation of new wayfinding and information signage to include, but not limited to, new premium/club wayfinding, suite wayfinding, smoking section si gns, no smoking signs for around the main and upper concourses, section numbers/floor decals, ADA accessibility signs, Tunnel signs for "no photos/no autographs", etc. A budget adjustment of $97,736 is needed to pay for labor and the final contract retention.

Additional details are shown in Table 14.

22 Table 14

Santa Clara Stadium Authority
2024/25 CIP Budget Adjustment

Item # Line Item Source of
Funds
Use of Funds Explanation
1 Stadium Event
Signage
$6,035 This action increases the
Capital Expenditure
Budget for construction by
$6,035.
1 Updated Stadium
Wayfinding Signage
$97,736 This action increases the
Capital Expenditure
Budget for construction by
$97,736.
1 Ending Fund
Balance
$(103,771) This action decreases the
Ending Fund Balance to
offset action taken for the
Stadium Event Signage
and Updated Stadium
Wayfinding Signage.

Total $0 $0

23 City of Santa Clara Net General Fund Impact
During the current reporting period there was a total of $1.4 million that was contributed to the General Fund as shown in Table 15. This section of the report also provides information on General Fund revenue and expenditure impacts resulting from the stadium.

Table 15

Public Safety and Administrative Cost Reimbursement
As described in earlier sections of this report, costs incurred by the City on NFL and Non- NFL events are tracked and billed to the Stadium Manager. Reimbursement is monitored and included in this report. A total of $ 3.1 million in public safety costs were incurred in support of Non -NFL events that were held at Levi’s ® Stadium in the current reporting period. These reimbursements come from a combination of payments from the Stadium Manager and the offsite parking fees that were collected. The City has received $2.8 million in reimbursements from the Stadium Manager as of the date of this report.

Public safety costs for NFL events continue to be above the annual public safety cap.

Pursuant to the Amended and Restated Lease, the S tadium Authority was in discussion with StadCo to adjust the annual public safety cap to reflect the true cost of service, which is higher than the cap. On May 23, 2024, the Stadium Authority entered into a settlement agreement with StadCo and ManCo over d isputes regarding public safety and buffet costs. As a result of the settlement, the public safety cap will be adjusted to increase the per game and annual threshold beginning in FY 2024/25 . Under the settlement agreement, credits that were issued from public safety costs paid in excess of the annual public safety costs threshold were redefined as Public Safety Costs 2024 Outstanding Balance and will be partially reimbursed to StadCo with litigation contingency funds and partially over time through excess revenues.

In addition to public safety costs, administrative costs are also tracked and billed to the Stadium Authority. These include the cost of providing overall stadium management, financial, human resource, legal, and other services to the Stadium Aut hority. In the second quarter of FY 2024/25, a total of $1.1 million of administrative costs were incurred by the General Fund, which have been reimbursed to the City.

Ground Rent 1,000,000$
Performance Rent -
Senior and Youth Fee 72,911
Sales Tax 347,546
1,420,457$
City of Santa Clara
Net General Fund Impact
For Stadium Authority
Total Net General Fund Impact
Period Ending September 30, 2024
24 Rents and Senior and Youth Fee
As noted above, the City’s General Fund collected ground rent of $1 million. Additionally, the Senior and Youth Fee generated $ 73,000, of which the entire amount forwarded to the City in support of senior and youth programs. See the Glossary for more information on these revenues and how they are calculated.

Other Revenue Impacts
General Fund sales tax, property tax, and transient occupancy tax (TOT) collections have benefited from the direct and indirect economic activity related to stadium events.

Food and beverage concession sales and merchandise sales at Levi’s ® Stadium are taxable, resulting in sales tax revenue for the City. The last quarter of sales tax collections from Levi’s ® Stadium transactions generated $ 348,000 for the City’s General Fund. In addition to the direct sellers at the Stadium, other businesses in Santa Clara are benefiting from the influx of people coming to attend one or more events at Levi’s® Stadium, resulting in potentially more sales tax collections for the General Fund.

In accordance with State Law, StadCo must pay possessory interest property tax based on their lease of Levi’s® Stadium from the Stadium Authority. This revenue is collected by the county and placed into the Redevelopment Property Tax Trust Fund (RPTTF).

Amounts remaining in the RPTTF after paying any enforceable obligations of the Successor Agency are distributed to taxing entities in the same proportion as secured property taxes. The City’s proportion is approximately 10%.

Many stadium events bring travelers to the region, resulting in hotel stays which generate TOT collections for the City’s General Fund. Although it is impossible to say exactly what portion of the City’s TOT collections is due to the stadium, it is clear that hotels both inside and outside the City have benefited, resulting in increases in TOT collections in Santa Clara and our neighboring cities.
25 Glossary
This section of the report provides details behind key terms that are used in the body of this report.

Discretionary Fund – The Amended and Restated Stadium Lease Agreement describes the Non -NFL event ticket surcharge which is imposed by the Stadium Authority. All promotors or sponsors of ticketed Non -NFL events are required to collect a Non -NFL event ticket surcharge of $4 per ticket on behalf of the Stadium Authority. One -half of these proceeds are used to cover Stadium Authority operating and maintenance costs.

The other one-half of the proceeds are deposited in the Stadium Authority’s discretionary fund. If at any time the discretionary fund balance exceeds $1 million, then in consultation with the Stadium Manager, the Stadium Authority will determine if provision has been made for replacement and improvement of capital improvements contemplated under the public safety plan. If not, then funds will be reserved in the discretionary fund for such purposes. If adequate provision has been made for these items and the balance of the discretionary fund still exceeds $1 million, then up to half of the am ount over $1 million can be transferred to the General Fund, in which event an equal amount will also be transferred from the discretionary fund to the Stadium Authority operating fund and will be included as revenue available to pay Stadium Authority expenses.

Ground Lease – The Ground Lease Agreement has an initial term of 40 years commencing on the date of substantial completion which was July 31, 2014. The amount of annual base ground rent that is payable by the Stadium Authority to the City is noted in the Table 16.

26 Table 16

Net Non-NFL Event Revenue – Net Non -NFL event revenue is remitted by Stadium Manager to the Stadium Authority on a yearly basis. This is done annually because the final reconciliation of the Non -NFL event revenues and expenses does not occur until after the conclusion of each fiscal year.

NFL Ticket Surcharge – The Amended and Restated Non-Relocation Agreement states that the Team will collect a 10% NFL ticket surcharge on the price of admission to all NFL games on behalf of Stadium Authority.

Lease Year Fiscal Year
Annual Fixed
Ground Rent
Cumulative
Total
1 2014/15 180,000$ 180,000$
2 2015/16 215,000$ 395,000$
3 2016/17 250,000$ 645,000$
4 2017/18 285,000$ 930,000$
5 2018/19 320,000$ 1,250,000$
6 2019/20 355,000$ 1,605,000$
7 2020/21 390,000$ 1,995,000$
8 2021/22 425,000$ 2,420,000$
9 2022/23 460,000$ 2,880,000$
10 2023/24 495,000$ 3,375,000$
11 2024/25 1,000,000$ 4,375,000$
12 2025/26 1,000,000$ 5,375,000$
13 2026/27 1,000,000$ 6,375,000$
14 2027/28 1,000,000$ 7,375,000$
15 2028/29 1,000,000$ 8,375,000$
16 2029/30 1,100,000$ 9,475,000$
17 2030/31 1,100,000$ 10,575,000$
18 2031/32 1,100,000$ 11,675,000$
19 2032/33 1,100,000$ 12,775,000$
20 2033/34 1,100,000$ 13,875,000$
21 2034/35 1,200,000$ 15,075,000$
22 2035/36 1,200,000$ 16,275,000$
23 2036/37 1,200,000$ 17,475,000$
24 2037/38 1,200,000$ 18,675,000$
25 2038/39 1,200,000$ 19,875,000$
26 2039/40 1,300,000$ 21,175,000$
27 2040/41 1,300,000$ 22,475,000$
28 2041/42 1,300,000$ 23,775,000$
29 2042/43 1,300,000$ 25,075,000$
30 2043/44 1,300,000$ 26,375,000$
31 2044/45 1,400,000$ 27,775,000$
32 2045/46 1,400,000$ 29,175,000$
33 2046/47 1,400,000$ 30,575,000$
34 2047/48 1,400,000$ 31,975,000$
35 2048/49 1,400,000$ 33,375,000$
36 2049/50 1,500,000$ 34,875,000$
37 2050/51 1,500,000$ 36,375,000$
38 2051/52 1,500,000$ 37,875,000$
39 2052/53 1,500,000$ 39,375,000$
40 2053/54 1,500,000$ 40,875,000$
27 Non-NFL Event Ticket Surcharge – The Stadium Lease Agreement requires that the promoter or sponsor of any Non-NFL event collect a Non-NFL event ticket surcharge of $4 per ticket. The Lease Agreement sets aside one-half of the Non -NFL event ticket surcharge for stadium operating and maintenance costs and one -half for discretionary expenses of the Stadium Authority.

Offsite Parking Fees – Parking lot operators who wish to operate a parking lot for sports or enter tainment venues are required to go through the City’s permitting process. If approved, per the City’s Municipal Fee Schedule, these operators remit an offsite parking fee for each car that is parked for sports or entertainment events. This fee is designed to recover the public safety costs associated with these permitted offsite parking lots.

Therefore, when invoicing for NFL or Non -NFL public safety costs for a particular event held at Levi’s® Stadium, the offsite parking fee that is collected for said event partly offsets the total public safety costs owed for that event. In the City’s FY 202 4/25 (July 1, 2024 through June 30, 2025) the offsite parking fee is $6.71.

Performance-Based Rent – The Amended and Restated Stadium Lease Agreement and the Ground Lease Agreement both describe the performance -based rent that is due to the City. (It is calculated as 50% of the net income from Non-NFL events less performance-based rent credits. The performance-based rent credits include 50% of the fixed ground rent for the current lease year.)

Public Safety Costs – For each NFL and Non -NFL event held at Levi’s ® Stadium, a public safety plan is developed and implemented. Multiple City departments provide staffing, materials, and supplies to support the public safety plan. Services are provided through a combination of City staff, contracts with other agencies (California Highway Patrol, County Sheriff’s Office, and City of Sunnyvale) and some vendor provided services.

The Amended and Restated Stadium Lease Agreement section 7.5 states that the tenant is responsible for reimbursing the City for the public safety costs attributed to NFL events at Levi’s® Stadium. Additionally, Article 5 of the Stadium Management Agreement notes that the Stadium Manager is responsible for paying Non-NFL event expenses on behalf of the Stadium Authority. Therefore, the cost of providing public safety services are tracked through the City’s financial system and invoices are sent to the Stadium Manager.

All of these costs are reimbursed to the City of Santa Clara.

Senior and Youth Program Fees – The Amended and Restated Stadium Lease Agreement requires that StadCo collect a Senior and Youth Program Fee of $0.35 per NFL ticket sold on behalf of the Stadium Authority. Per section 8.2 of the Ground Lease Agreement between the City and the Stadium Authority, the Stadium Authority remits this fee to the City as additional rent to support senior and youth programs in the City.

28 Stadium Management Fee – The Stadium Manager receives an annual base management fee to manage Levi’s® Stadium. The fee was $400,000 in the first lease year and increases by 3% annually as detailed in the table below. This annual base management fee is split 50/50 between StadCo and the Stadium Authority since the Stadium Manager manages the stadium year -round for both entities. In addition to the base management fee, the Stadium Manager also receives a stadium marketing and booking fee (incentive fee) which is based on a percent age of the amount that the net income from Non -NFL events exceeds the marketing and booking fee benchmark. The marketing and booking fee benchmark was $5 million in the first lease year and also increases by 3% annually as detailed in the table below. The annual stadium management fee for each of the first ten lease years are noted in the Table 16 below.

Table 17

Fiscal Year
Lease
Year
Annual Base
Stadium
Management
Fee (SCSA
Share)
Stadium
Marketing
and Booking
Fee
Benchmark
Net Income
from Non-
NFL Events
1st Tier -
paid at 10%
Fee
Additional
Stadium
Marketing and
Booking Fee
10% 1st Tier
2nd Tier -
paid at 15%
Fee
Additional
Stadium
Marketing and
Booking Fee
15% 2nd Tier
Total Stadium
Management
Fee
2014/15 1 200,000$ 5,000,000$ 5,207,553$ 10,378$ -$ 210,378$ 2015/16 2 206,000 5,150,000 6,079,016 46,451 - 252,451 2016/17 3 212,180 5,304,500 5,316,894 620 - 212,800 2017/18 4 218,545 5,463,635 5,163,329 2,000,000 - 4,000,000 - 218,545 2018/19 5 225,102 5,627,544 18,591 2,060,000 - 4,120,000 - 225,102 2019/20 6 231,855 5,796,370 (2,741,014) 2,121,800 - 4,243,600 - 231,855 2020/21 7 238,810 5,970,261 (476,960) 2,185,454 - 4,370,908 - 238,810 2021/22 8 245,975 6,149,369 (288,741) 2,251,018 - 4,502,035 - 245,975 2022/23 9 253,354 6,333,850 8,809,167 2,318,548 231,855 4,637,096 23,515 508,724 2023/24 10 260,955 6,523,866 8,266,685 2,388,105 174,282 4,776,209 - 435,237 2024/25 11 268,783 6,719,582 To be determined 29 Appendix
This section of the report provides additional historical data for the tables referenced in the body of this report.

Table 18

Table 19

2014/15 Q2 2015/16 Q2 2016/17 Q2 2017/18 Q2 2018/19 Q2 2019/20 Q2 Total Total Total Total Total Total
No. of NFL Events 4 3 3 4 3 3 No. of Tickets Sold 271,503 198,634 188,705 249,408 190,840 184,769 NFL Ticket Surcharge 2,911,416$ 1,851,550$ 2,343,474$ 2,544,721$ 1,732,335$ 2,416,387$ Senior/Youth Program Fees 95,026$ 69,522$ 66,047$ 87,293$ 66,794$ 64,669$ Cars Parked at Offsite Lots 37,884 16,986 18,295 21,442 15,030 16,578 City Offsite Parking Fee 186,389$ 86,289$ 95,866$ 116,216$ 84,619$ 96,981$ Cars Parked on Tasman Lots 1,737 1,967 1,689 2,357 1,244 1,485 Cars Parked on Golf Course 11,378 7,353 - - - - City Tasman Lot and Golf Course Parking Fee 65,575$ 46,600$ 8,445$ 11,785$ 6,220$ 7,425$ Stadium Public Safety Costs 914,005$ 673,723$ 740,565$ 975,574$ 764,421$ 1,157,636$ Golf Course Public Safety Costs 111,690$ 25,242$ -$ -$ -$ -$ Subtotal Event Public Safety Costs 1,025,695$ 698,965$ 740,565$ 975,574$ 764,421$ 1,157,636$ Less: Offsite Parking Fee Credit (186,389)$ (86,289)$ (95,866)$ (116,216)$ (84,619)$ (96,981)$ Reimbursable Stadium Public Safety Costs 839,306$ 612,676$ 644,700$ 859,359$ 679,802$ 1,060,654$ Levi's® Stadium
Historical NFL Event Statistics
2014/15 Q2 2015/16 Q2 2016/17 Q2 2017/18 Q2 2018/19 Q2 2019/20 Q2 Total Total Total Total Total Total
No. of Non-NFL Ticketed Events 2 13 14 7 7 6 No. of Tickets Sold 106,699 542,390 518,542 210,157 231,849 125,587 Non-NFL Ticket Surcharge 426,796$ 2,130,628$ 2,074,168$ 840,628$ 927,396$ 502,348$ No. of Non-NFL Special Events 43 100 53 42 41 28 Non-NFL Special Event Attendees 12,521 73,196 17,959 23,726 15,943 7,752 Cars Parked at Offsite Lots 10,748 51,669 55,731 19,466 22,338 13,130 City Offsite Parking Fee 52,880$ 258,252$ 286,531$ 104,077$ 123,559$ 75,164$ Cars Parked on Golf Course 5,413 19,743 9,562 - - - City Golf Course Parking Fee 27,065$ 98,715$ 47,810$ -$ -$ -$ Stadium Public Safety Costs 444,151$ 2,624,988$ 2,469,148$ 1,035,289$ 1,378,966$ 1,004,000$ Golf Course Public Safety Costs 55,701$ 113,440$ 39,905$ -$ -$ -$ Subtotal Event Public Safety Costs 499,852$ 2,738,429$ 2,509,053$ 1,035,289$ 1,378,966$ 1,004,000$ Less: Offsite Parking Fee Credit (52,880)$ (258,252)$ (286,531)$ (104,077)$ (123,559)$ (75,164)$ Reimbursable Public Safety Costs 446,972$ 2,480,177$ 2,222,522$ 931,212$ 1,255,407$ 928,836$ Historical Non-NFL Event Statistics
Levi's® Stadium
30 Table 20

Fiscal Year
Beginning
Balance Revenue Expenses Ending Balance
2014/15 -$ 715,770$ -$ 715,770$ 2015/16 715,770 1,238,542 714,028 1,240,284 2016/17 1,240,284 1,164,698 699,129 1,705,853 2017/18 1,705,853 768,564 1,209,342 1,265,075 2018/19 1,265,075 796,294 101,267 1,960,102 2019/20 1,960,102 367,748 - 2,327,850 Discretionary Fund Reserve
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-907 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Suspending Existing All-Electric Construction Requirements of the Reach Code and Request for Direction on Needed Amendments to the Reach Code and Climate Action Plan in Light of Recent Changes in Applicable Law

COUNCIL PILLAR
Promote Sustainability and Environmental Protection

BACKGROUND
A “Reach Code” is a local ordinance that goes beyond the minimum requirements of the California Building Standards Code (CBSC) in order to promote sustainability goals. The City adopted its “Reach Code” in November 2021, following a long public process. The Reach Code made local amendments to two parts of the 2019 CBSC: the California Energy Code and the California Green Building Standards Code (CALGreen). The Reach Code mandates the use of electricity as a power source in new construction, limits installation of natural gas plumbing and meters, and increases requirements on new construction to install electric vehicle infrastructure. On November 1, 2022, the City updated the Reach Code to coincide with the 2023 triennial update of the CBSC.

The City of Berkeley enacted a similar “Reach Code” ordinance in August 2019, which effectively required all-electric construction in new developments. Shortly after its adoption in 2019, the California Restaurant Association (the “CRA”) filed a legal challenge to Berkeley’s ordinance. The CRA alleged that Berkeley’s ordinance was preempted by a federal statute, the “Energy Policy and Conservation Act” (“EPCA”), which established energy efficiency requirements for certain appliances.

The challenge ultimately made its way to the Ninth Circuit court of appeals. Earlier this year, the Ninth Circuit reached a final decision in the case, ruling that the EPCA preempts not just State and local regulations of gas appliances, but also local regulations that prohibit natural gas delivery systems in new development. As a result, the Court struck down the Berkeley Reach Code.

DISCUSSION
Given similarities between the Berkeley and Santa Clara Reach Codes, staff is recommending that the Council suspend the all-electric requirements of the Reach Code at this time. Several developers have asked the City to repeal or waive its all-electric requirements in light of the Berkeley decision, and on July 29, 2024, attorneys representing the California Restaurant Association sent a letter to Santa Clara asking the City to suspend or repeal the Reach Code.

As a result, staff has drafted a resolution that would indefinitely suspend sections 15.36.040 through

15.36.080 of the City’s Energy Code, which had imposed the all-electric construction requirements.

The suspension would be limited to the natural gas requirements of the Reach Code and would have no effect on the other requirements of the Code, such as the requirements to provide electric vehicle City of Santa Clara Printed on 1/10/2025Page 1 of 6
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25-907 Agenda Date: 1/14/2025
(EV) parking spaces. Several other cities with Reach Codes have already taken or are contemplating this action.

Suspending the all-electric construction requirement would alleviate the risk of a legal challenge to the City’s Reach Code from the CRA and development groups. However, taking this action will also impact the City’s ability to achieve carbon-neutrality by 2045, as set forth in the Climate Action Plan (CAP). The CAP identifies natural gas as comprising 35% of projected 2045 emissions and identifies phasing out natural gas infrastructure as a necessary strategy to reducing emissions. Consequently, staff is also asking the Council to provide some initial direction on potential revisions to the Reach Code, which staff will bring back at a future meeting.

Although an outright prohibition on natural gas infrastructure is now preempted by the EPCA, the City has a number of other options available.

Alternate Prescriptive Measures
The all-electric construction requirement of the City’s Reach Code is a prescriptive ordinance, mandating implementation of a specific feature, like installation of EV parking spaces. Although all- electric construction can no longer be mandated, there are a number of other prescriptive requirements the Council could consider, such as requiring pre-wiring of electrical lines and outlets to all natural gas appliances, allowing for easy transition to electric appliances in the future. Similarly, new buildings could also be required to install battery storage or solar panels, or be designed so that such features could easily be installed in the future. These measures would likely be insufficient by themselves to achieve the City’s greenhouse gas (GHG) reduction goals, but could be a part of the City’s overall GHG reduction strategy.

Energy Performance Approaches
A more robust option would be for the City to adopt a performance-based ordinance. “Energy performance” ordinances require developers to increase the overall energy efficiency in a development, but leave flexibility for the builder on how to achieve this goal. The California Energy Code already establishes a minimum level of energy efficiency in new construction. Developers utilize California Energy Commission (CEC) modeling software to demonstrate that their proposed designs do not exceed the energy budget allowed by the Energy Code.

In the wake of the Berkeley decision, several jurisdictions have now moved from a prescriptive (all- electric) ordinance to a performance model, by strengthening the efficiency requirements established by the Energy Code. The jurisdictions selected their efficiency levels based on modeling emissions impacts, and also studying the cost effectiveness of those requirements. For single-family residences, a points-based system called the “Energy Design Rating” (EDR) is used. For other types of construction, buildings must exceed the source energy requirements of the Energy Code by fixed percentages.

The following is a list the efficiency levels now mandated by four other jurisdictions. The table shows the degree to which various building types must exceed the base Energy Code efficiency requirements, either by improving on the EDR score by a number of points, or by exceeding the source energy requirements by percentages.

City Santa Cruz San Luis Obispo San Jose Palo Alto
SFR 9 points 6 points 8 points 8 points
MFR, < 3 floors 10% 9% 6% 9%
MFR, ≥ 3 floors 4% 3% 6% 1%
Non-residential 7% 7% 0 - 10%* 0 - 12%*
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City Santa Cruz San Luis Obispo San Jose Palo Alto
SFR 9 points 6 points 8 points 8 points
MFR, < 3 floors 10% 9% 6% 9%
MFR, ≥ 3 floors 4% 3% 6% 1%
Non-residential 7% 7% 0 - 10%* 0 - 12%*
*In San Jose (SJ) and Palo Alto (PA), the non-residential requirements are broken down further.

Office uses must exceed the standard source energy requirement by 10% (in both); hotels & motels by 6%(SJ)/7%(PA); industrial/manufacturing by 0% (both); restaurants by 6%(SJ)/12%(PA); and all other nonresidential by 6%(SJ)/9%(PA).

For example, in San Luis Obispo, single-family residences must improve upon the CEC EDR score by six points. Under their performance-based code, there are multiple pathways to achieve this rating. A single-family home could utilize a heat pump HVAC system instead of a gas-powered furnace and would improve their EDR score by six points. Alternatively, a single-family home could still utilize a gas-powered furnace if it was combined with a battery energy storage system and improve the EDR score even more.

Staff is recommending that the Council follow the examples set by the four cities above, and that the Santa Clara adopt is own thresholds above CEC standards. There are two varieties of the Energy Performance Approaches, “Electric Preferred” and “Single Margin”. “Electric Preferred”
The “Electric Preferred” approach would adopt thresholds like those listed above, but would incentivize all-electric construction by exempting all-electric buildings from the new requirements.

Instead, all-electric buildings could continue to construct at the minimum efficiency levels required by the California Energy Code. Mixed-fuel buildings, however, would require a greater degree of energy performance than what the Energy Code requires, which could be accomplished through measures like solar panels and battery storage, and would also likely lead developers to utilize fewer natural gas appliances.
“Single Margin”
The second approach would apply one standard to all new construction, regardless of whether the building was all-electric or mixed-fuel. This is often referred to as a “single margin” or a “one margin” approach. As with “Electric Preferred,” this approach would mandate that new construction provide a high degree of energy efficiency (above the California Energy Code baseline), with the efficiency percentages specified for individual building types. But by not distinguishing between gas and electric appliances, this would minimize the risk of an EPCA legal challenge.

Even without an electric preference, given the significantly higher efficiency of electric heat pump equipment compared to gas equipment, it would be easier for a developer to comply with a Single Margin code with an all-electric design. Mixed-fuel homes are still possible, but they would require a very high level of efficiency, potentially including on-site solar panels and battery storage to meet the standards.

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Air Quality Approach
A third option would regulate the potential emissions from equipment and appliances. Los Altos Hills has recently adopted this approach. The Town previously imposed an all-electric construction requirement for heating systems, with an electric-readiness requirement for clothes drying and cooking appliances. After the Berkeley decision, the town replaced its Reach Code language by requiring all-electric construction with language requiring zero emissions construction. Specifically, the Los Altos Hills Code requires that new construction and substantial renovations result in buildings that produce no nitrogen oxides (NOx), although it provides exceptions for kitchen appliances as long as the kitchens meet electric-readiness requirements. The Los Altos Hills Code also requires that when water heaters, clothes dryers or HVAC systems are replaced, they be replaced with zero-NOx appliances.

Combined Approaches
Finally, the Council could combine any of the above approaches. This would likely result in a greater degree of emissions reductions overall. For example, the City could adopt a Single-Margin Performance Code, but also require that mixed-fuel buildings have sufficient wiring, conduit space, and circuit breakers to be able to easily convert to fully-electric in the future, for certain building types.

Process
As stated previously, staff recommends that the Council immediately adopt the resolution suspending the enforcement all-electric requirements of the Reach Code. Depending on the options selected by Council, City staff will bring back an ordinance at a future meeting revising the Reach Code to incorporate one or more of the approaches listed above.

Depending on the approach, a revised Santa Clara Reach Code will likely need to be submitted to the California Energy Commission before it can become effective. The CEC will verify that the new Reach Code is at least as stringent as the base requirements of the California Energy Code. More significantly, the CEC will review the Code to determine whether it demonstrates cost effectiveness, avoiding imposing an unreasonable burden on permit applicants. The CEC will not approve a reach code without evidence that the code is cost-effective on a time-dependent valuation basis, which is a composite measure of the cost of energy to utility customers, and society at large, over thirty years.

In order to make this required showing, the City will need to prepare a cost-effectiveness study that it submits to the CEC. The CEC will then solicit public comments for 60 days, and make its final decision one to two months after the comment period. (Notably, the Air Quality alternative adopted by Los Altos Hills did not require CEC approval, because it modified CALGreen rather than the Energy Code.)
The All-Electric requirements of the Reach Code are prominently featured in the City’s Climate Action Plan, and were a part of the modeling used to calculate anticipated greenhouse gas emissions in the CAP. Consequently, it will be necessary to conduct modeling to determine the effects of any revised Reach Code on the City’s climate targets and draft amendments to the CAP.

Staff Recommendation
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Staff recommends revising the Reach Code with a Single Margin Energy Performance approach which would establish aggressive requirements for increased levels of energy efficient building design beyond the CBSC. Should the City Council support this approach, staff will bring forward a recommendation on specific increased number of points for the EDR score for single family homes and the specific increased percentage of source energy requirements for all other development after outreach and additional research is conducted.

Staff recommends the Single Margin Energy Performance approach for the revised Reach Code because it would guarantee that a quantified increased energy efficient design is achieved regardless of specific building features utilized. In July of this year, a new California Building Standards Code (2025 CBSC) will be released and will be in effect on January 1, 2026. The Single Margin Energy Performance approach will also be simple to implement in the context of this changing regulatory environment as the increased energy efficiency percentage or points established in the revised Reach Code will apply to the baseline standards of the current and then the new CBSC. As the Single Margin Energy Performance approach is used by neighboring communities, this will also facilitate implementation by the local building industry. In addition, the Single Margin Energy Performance approach, which has been previously accepted by the CEC may receive quicker approval by the CEC than other options and thus the revised Reach Code could achieve an earlier effectiveness date.

Staff also recommends including in the Reach Code a prescriptive requirement that all new buildings be pre-wired for future electric use. If electric appliances are not provided in the initial design, pre- wiring will lower the barriers for conversion.

ENVIRONMENTAL REVIEW
The suspension of the all-electric provisions of the Reach Code is mandatory under California Restaurant Association v. City of Berkeley, 65 F.4th 1045 (2023), and is therefore a ministerial act.

Ministerial acts are not subject to the California Environmental Quality Act (“CEQA”) under Public Resources Code § 21080(b)(1) and CEQA Guidelines § 15268.

The direction provided to staff on potential revisions to the City’s Reach Code and Climate Action Plan does constitute a “project” pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment. The revisions to these documents, once drafted, will undergo environmental review prior to their presentation to Council.

FISCAL IMPACT
The recommended actions will require preparation of a revised Reach Code, cost effectiveness study, revisions to the Climate Action Plan, and associated GHG modeling. Staff will require the use of outside consultants for some or all of these tasks. Staff will follow the City’s standard procurement policies, and any contracts above the applicable thresholds will be brought to Council for approval.

COORDINATION
This report has been coordinated with the Community Development Department.

PUBLIC CONTACT
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Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any
City of Santa Clara public library.

ALTERNATIVES
Direct Staff to prepare amendments to the Reach Code Utilizing:

1. An Electric Preferred Energy Performance Approach

2. A Single Margin Energy Performance Approach

3. Additional Prescriptive Measures, such as Requiring Developments to Pre-Wire for Future All- Electric Use

4. An Air Quality Approach

5. A Combination of the Above Approaches

RECOMMENDATION

1. Adopt a Resolution Suspending Enforcement of the Existing “All-Electric” Requirements of the City’s Reach Code

2. Direct Staff to Prepare Amendments to the Reach Code Consistent with a Single Margin Energy Performance Approach, Combined with a Prescriptive Requirement to Pre-Wire Developments for Future All-Electric Use

3. Direct Staff to Obtain a Cost Effectiveness Study for the Proposed Amendments to the Reach Code

4. Direct Staff to Prepare Corresponding Amendments to the Climate Action Plan, Combined with Necessary GHG Reduction Modeling
Reviewed by: Glen R. Googins, City Attorney
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Resolution Suspending the All-Electric Provisions of the City’s Reach Code City of Santa Clara Printed on 1/10/2025Page 6 of 6
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Resolution/*insert general purpose Page 1 of 2
Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
SUSPENDING ENFORCEMENT OF THE “ALL -ELECTRIC”
REQUIREMENTS OF THE CITY’S REACH CODE AS CODIFIED IN
CHAPTER 15.36 (ENERGY CODE) OF TITLE 15 (BUILDINGS AND
CONSTRUCTION) OF “THE CODE OF THE CITY OF SANTA
CLARA, CALIFORNIA”

WHEREAS, on November 16, 2021, the City of Santa Clara adopted Ordinance No. 2034, establishing the City’s “Reach Code,” which modified provisions of the California Energy Code and California Green Building Standards Code as they applied in the City; WHEREAS, on November 1, 2022, the City adopted Ordinance No. 2056, amending the Reach Code to conform to the updated California Building Standards Code, which became effective on January 1, 2023;
WHEREAS, one of the policies of the City’s Reach Code is that most newly constructed buildings are required to be “All-Electric Buildings,” with no natural gas or propane plumbing installed within the building, and that use electricity as the primary source of energy; WHEREAS, the Reach Code advances the goals and policies of the City’s Climate Action Plan to reduce greenhouse gas emissions by phasing out natural gas infrastructure and transitioning to electric power;
WHEREAS, on January 2, 2024, the Ninth Circuit Court of Appeals finalized its decision in the case of California Restaurant Association v. City of Berkeley, 89 F.4th 1094 (2024), holding that the City of Berkeley’s Reach Code, which similarly required All-Electric Buildings for new construction, was preempted by the Federal Energy Policy and Conservation Act; and WHEREAS, in light of that ruling, the City finds that suspending enforcement of the All-Electric requirements of the Reach Code is appropriate at this time, pending revisions to the Reach Code that will utilize alternate methods of advancing the policies of the Climate Action Plan.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. The Council hereby suspends enforcement of Sections 15.36.040 (“Scope”) through Resolution/*insert general purpose Page 2 of 2
Rev: 7/27/2023

15.36.080 (“Natural gas pilot lights”) of Chapter 15.36 (“Energy Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” until further notice.

2. This suspension shall apply to all applications for building permits or other development project entitlements including, without limitation, currently-pending applications, new applications filed after adoption of this Resolution, requests for modification of pending applications, and applications for modification of previously-issued permits or entitlements.

3. This suspension does not establish any new exception or exemption to the requirements of the California Environmental Quality Act (“CEQA”), and any development that previously underwent CEQA clearance based on the All-Electric requirements of the Reach Code must undergo additional CEQA Clearance prior to deviating from those requirements.

4. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2025, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference: None

S:\Attorney\RESOLUTIONS\Form Resolution-City.doc
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1166 Agenda Date: 1/14/2025

REPORT TO COUNCIL

SUBJECT
Action on Annual Appointment of Vice Mayor and Chaplain

BACKGROUND
At the beginning of each calendar year, the City Council appoints a member of the City Council into the positions of Vice Mayor and Chaplain to serve for approximately one year until a successor Vice Mayor and successor Chaplain are appointed the following year.

On June 9, 1998, the City Council adopted Resolution No. 6442, which established, pursuant to Section 705 of the City Charter, a procedure for selection of Vice Mayor and selection of Chaplain of the City Council. On January 15, 2019, the City Council adopted Resolution No. 19-8650 to repeal and replace Resolution No. 6442, establishing, pursuant to Section 705 of the City Charter, a procedure for selection of Vice Mayor and selection of Chaplain of the City Council (Attachment 1).

Resolution 19-8650 includes the following procedure for selection of a Vice Mayor and selection of a Chaplain:
1) In January of each year, the City Council shall select a Vice Mayor and a Chaplain by majority vote of a quorum of the City Council.
2) The Vice Mayor and Chaplain shall commence service immediately upon selection and shall serve for approximately one (1) year until the next Vice Mayor and Chaplain are appointed, provided that such service shall be at the pleasure of the City Council. by a majority vote of a quorum of the City Council.
3) The Vice Mayor shall be the Councilmember with the highest seniority in consecutive years on the City Council and who has not previously served as Vice Mayor. 4) The most recent outgoing Vice Mayor will serve as Chaplain. 5) If two or more Councilmembers have the same seniority in number of consecutive years served on the City Council, the Vice Mayor selected will be the Councilmember who received the most votes in the most recent applicable council election. 6) No Councilmember shall serve more than once as Vice Mayor unless all Councilmembers, expressly including those joining the Council from a later election, have had an opportunity to serve in that position.
7) A Councilmember may choose to not serve as Vice Mayor or exchange such service opportunity. Councilmembers may exchange places in the Vice Mayor rotation (i.e., allow another member to take his/her position in the rotation) if a majority of a Council quorum votes to approve the request.
8) The Chaplain will be selected in January of each year by majority vote of a quorum of the City Council. The Chaplain will be the most recent outgoing Vice Mayor.

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DISCUSSION
Appointment of Vice Mayor
The City Charter Section 705 provides that the City Council will designate one of its members as Vice Mayor to perform the duties of the Mayor during the Mayor’s absence or disability.

The table below lists the City Councilmembers who have served as Vice Mayor since 2019.

Vice Mayor Calendar Year
Patricia M. Mahan 2019
Karen Hardy 2020
Raj Chahal 2021
Sudhanshu “Suds” Jain 2022
Kevin Park 2023
Anthony Becker 2024
Resolution No. 19 8650 states the following:
· No Councilmember shall serve more than once as Vice Mayor unless all City Councilmembers, expressly including those joining the Council from a later election year, have had an opportunity to serve in that position.
· If two or more Councilmembers have the same seniority in number of consecutive years served on the City Council, the Vice Mayor selected will be the Councilmember who received the most votes in the most recent applicable council election.

Based on the current City Council, Councilmember Kelly G. Cox and Councilmember Albert Gonzalez are the only two Councilmembers who have not served in the position of Vice Mayor. On December 17, 2024, Councilmember Kelly G. Cox and Councilmember Albert Gonzalez were sworn into office. Consistent with the process in the Resolution, if two or more Councilmembers have the same seniority in number of consecutive years served on the City Council, the Vice Mayor selected will be the Councilmember who received the votes in the most recent applicable Council election.

On December 17, 2024, the City Council ratified the election results from the November 5, 2024 election. The election results reported that Councilmember Kelly G. Cox had 4,040 votes and Councilmember Albert Gonzalez had 2,507 votes.

Based on the process outlined in Resolution 19-8650, City Councilmember Kelly G. Cox would be considered for the position of Vice Mayor until the appointment of a successor Vice Mayor in January 2026.

Appointment of Chaplain
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As outlined in Resolution No. 19 8650, the selection process states the Chaplain will be selected in January of each year by majority vote of a quorum of the City Council. The Chaplain will be the most recent outgoing Vice Mayor. In 2024, Anthony Becker served as Vice Mayor and is no longer a member of the City Council. The Resolution language does not specifically address a procedure, in the case the most recent outgoing Vice Mayor is not currently in office.

The table below lists the City Councilmembers who have served as Chaplain since 2019.

Chaplain Calendar Year
Kathy Watanabe 2019
Patricia Mahan 2020
Karen Hardy 2021
Raj Chahal 2022
Suds Jain 2023
Kevin Park 2024
There a few options the City Council could consider:
· The most recent outgoing Vice Mayor is Councilmember Kevin Park. Appoint Councilmember Kevin Park to continue to serve as Chaplain for 2025.
· Appoint Councilmember Karen Hardy to serve as Chaplain as the sitting Councilmember who served first in the rotation.
· Appoint a new member of the City Councilmember to serve as Chaplain. With this option, if Councilmember Cox is appointed as Vice Mayor, per the process outlined above, Councilmember Gonzalez would be the appropriate appointee for Chaplain.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

COORDINATION
This report was coordinated with the City Attorney’s Office and the City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

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RECOMMENDATION

1. Appoint Councilmember Kelly G. Cox as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2026; and

2. Appoint the Councilmember Council deems appropriate to serve as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2026.

Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Resolution No. 19-8650
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RESOLUTION NO. 19-8650

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
REPEALING AND REPLACING RESOLUTION NO. 6442 FOR
ESTABLISHING, PURSUANT TO SECTION 705 OF THE CITY

CHARTER, A PROCEDURE FOR SELECTION OF VICE MAYOR

AND SELECTION OF CHAPLAIN OF THE CITY COUNCIL
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, Section 705 of the City Charter provides that the City Council will designate one of its members as Vice Mayor to perform the duties of the Mayor during the Mayor's absence or disability;
WHEREAS, on June 9, 1998, the City Council adopted Resolution No. 6442, which established, pursuant to Section 705 of the City Charter, a procedure for selection of Vice Mayor and selection of Chaplain of the City Council;
WHEREAS, this Resolution will replace Resolution No. 6442 and establish an amended procedure for the selection of Vice Mayor and Chaplain of the Santa Clara City Council; and WHEREAS, the goal of this policy is to provide for an orderly progression for the opportunity to serve in the Vice Mayor and Chaplain positions with the objective to give every elected Councilmembers the opportunity to serve as Vice Mayor.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Resolution No. 6442, attached hereto as Attachment 1, is hereby repealed in its entirety.

2. In January of each year, the City Council shall select a Vice Mayor and a Chaplain by majority vote of a quorum of the City Council.

3. The Vice Mayor and Chaplain shall commence service immediately upon selection and shall serve for approximately one (1) year until the next Vice Mayor and Chaplain are appointed, provided that such service shall be at the pleasure of the City Council.

Resolution/Repeal and Replace Resolution No. 6442
Rev: 12/14/2018