4. The Vice Mayor, after adoption of this Resolution, shall be the City Councilmember with (a) the highest seniority in consecutive years on the Council and (2) who has not previously served as Vice Mayor.
5. If two or more Councilmembers have the same seniority in number of consecu _tive years served on the City Council, the Vice Mayor selected will be the Councilmember who received the most votes in the most recent applicable council election.
6. No Councilmember shall serve more than once as Vice Mayor unless all Councilmembers, expressly including those joining the Council from a later election, have had an opportunity to serve in that position.
7. A Councilmember may choose to not serve as Vice Mayor or exchange such service opportunity. Councilmembers may exchange places in the Vice Mayor rotation (i.e., allow another member to take his/her position in the rotation) if a majority of a Council quorum votes to approve the request.
8. The Chaplain will be selected in January of each year by majority vote of a quorum of the City Council. The Chaplain will be the most recent outgoing Vice Mayor .
9. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 15TH DAY OF JANUARY, 2019, BY THE FOLLOWING VOTE :
AYES: COUNCILORS :
NOES : COUNCILORS :
ABSENT: COUNCILORS :
ABSTAINED : COUNCILORS :
Attachments incorporated by reference:
1. Resolution No. 6442
Resolution/Repeal and Replace Resolution No. 6442
Rev: 12/14/2018
Chahal , Davis, Hardy, Mahan, O'Neill, and
Watanabe and Mayor Gillmor
None
None
None ~
ATTEST: ~ lp
_ ......._.N"""'o"""R'-'A-P-"-1M'-=E= N-"--'F-r-L_,_, _M_M_c __ _
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
RESOLUTION NO. 6442
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARA, CALIFORNIA ESTABLISHING, PURSUANT
TO SECTION 705 OF THE CITY CHARTER, A PROCEDURE
FOR SELECTION OF MAYOR PRO TEMPORE AND
SELECTION OF A CHAPLAIN OF THE CITY COUNCIL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA CLARA, CALIFORNIA, as follows:
WHEREAS, Section 705 of the City Charter provides that the City Council will designate one of its members as Mayor Pro Tempore to perform the duties of the Mayor during the Mayor's absence or disability; arid
WHEREAS, this Resolution establishes a procedure for the selection of Mayor Pro Tempore and Chaplain of the Santa Clara City Council; and
WHEREAS, the goal of this policy is to provide for an orderly progression for the opportunity to serve in the Mayor Pro Tempore and Chaplain positions with the objective to give every elected Council member the opportunity to serve as Mayor Pro Tempore. This policy is based on the existing Council s~niority policy for City representation at special events, when the Mayor is not available to represent the City. This policy also acknowledges voter's input during the election process.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA CLARA, CALIFORNIA, as follows:
(1) In December of each year, the City Council shall select a Mayor Pro Tempore and a Chaplain by majority vote of a quornm of the City Council.
(2) The Mayor Pro Tempore and Chaplain shall commence service on the immediately following January 1st and shall serve for a one ( 1) year term, provided that such service shall be at the pleasure of the City Council.
(3) The first Mayor Pro Tempore, after adoption of this Resolution, shall be the City Council member with (a) the highest seniority in consecutive years on the Council and (2) who has not previously Resolution/Selecting Mayor Pro Tempore and Chaplain Page I of2 served as Mayor Pro Tempore.
(4) If two or more Council members have the same seniority in number of consecutive years served on the City Council, the Mayor Pro Tempore selected will be the Council member who received the most votes in the most recent applicable council election. (5) The order ofrotation for appointment of subsequent Mayors Pro Tempore shall be determined by seniority and election vote result as stated above.
(6) No Council member shall serve more than once as Mayor Pro Tempore unless all Council members, expressly including those joining the Council from a later election, have had an opportunity to serve in that position.
(7) A Council member may choose to not serve as Mayor Pro Tempore or exchange such service opportunity. Council members may exchange places in the Mayor Pro Tempore rotation (i.e., allow another member to take his/her position in the rotation) ifa majority ofa Council quonnn votes to approve the request.
(8) TI1e Chaplain will be selected in December of each year by majority vote of a quorum of the City Council. The Chaplain will be the most recent outgoing Mayor Pro Tempore.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 9thDAY OF JUNE, 1998, BY THB FOLLOWING VOTE:
AYES: COUNCILORS: Arno, Diridon, Gillmor, Mahan, Mclemore, Parle and Mayor Nadler
NOES: COUNCILORS: None
ABSENT: COUNCILORS: None
ABSTAINED: COUNCILORS: None
I:WOL2\DATA\WP\RESOLUTI\MA YORPR3.TEM
Resolution/Selecting Mayor Pro Tempore and Chaplain
ATTEST:
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1168 Agenda Date: 1/14/2025
REPORT TO COUNCIL
SUBJECT
Action on Appointments to City Committees and Outside Agency Committees for the 2025 Calendar Year and Approve Clarification of the Role of the Audit Committee and Approve the Revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc)
BACKGROUND
On an annual basis, the City compiles a list of appointments of City Councilmembers to serve on City Committees and other regional outside agency Committees for review and consideration by the City Council. The Mayor routinely proposes recommendations for the appointments of City Councilmembers to serve as members or alternate members on the various City Committees and outside agency Committees.
The recommendations for appointments are reviewed and approved by the City Council. The final proposed recommendations for outside agencies will be provided to agency and staff liaisons for those committees to be implemented in accordance with their appointment processes.
Prior to presenting the Mayor’s committee appointment recommendations for 2025, below is a discussion of limitations to the appointment of Councilmembers to the City Select Committee and the Human Trafficking Commission. Additionally, background is provided on the Economic Development and Marketing Committee as changes to the Committee are proposed.
Santa Clara County Cities Association - City Selection Committee For the City Selection Committee of the Santa Clara County Cities Association, Government Code sections 50270 et seq. requires that the membership of the City Selection Committee shall be the Mayor or the Mayor’s designee.
County of Santa Clara Human Trafficking Commission
In addition, for the County of Santa Clara Human Trafficking Commission, the representative for the City Santa Clara shall be the Mayor or the Mayor’s designee, based on the bylaws of the Commission.
Economic Development and Marketing Committee
As background, the Economic Development, Communications, and Marketing Committee was established by City Council action on February 5, 2019, to consolidate the Economic Development Committee and the Marketing Committee. The Committee was intended to focus on proactive economic development and effective communication, as well as review the City’s marketing and branding strategies. However, due to limited staffing as well as significant increases in employee workload related to the City’s response to COVID-19 and budget reductions, the Committee has not City of Santa Clara Printed on 1/10/2025Page 1 of 8
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25-1168 Agenda Date: 1/14/2025
met. In 2024, the City Manager implemented a restructuring of personnel within the City Manager’s Office and, in alignment with a City Council Priority, reassigned personnel to create a Director of Economic Development & Sustainability position. The Director Economic Development & Sustainability has been assigned to provide staff support to the Committee.
Additionally, it is important to note that while the Committee has not met, the City Council took action in 2021 to create and launch Discover Santa Clara™, which serves as the official destination marketing organization for Santa Clara.
Discover Santa Clara is charged with the marketing, promotion, and selling of Santa Clara and the Santa Clara Convention Center as the destination of choice to national, regional, and local organizations and as a premium destination for conventions, meetings, trade shows, athletics, and group leisure events. Discover Santa Clara strives to:
· Raise awareness about Santa Clara, California as a Silicon Valley, Bay Area, and Northern California destination for overnight visitation.
· Increase overnight visitation to Santa Clara hotels and destination, focusing on filling lower occupancy time periods.
· Generate new convention/meetings/citywide business through the development of a competitive citywide package, featuring Santa Clara hotels and the Santa Clara Convention Center.
· Outreach to meeting/event planners and other travel buyers, developing prospects for new business.
The organization is funded by the Santa Clara Tourism Improvement District (SCTID) and is governed by a Board of Directors, with quarterly reports on its performance provided to the City Council.
Staff recommends adjusting the name of the Committee from the Economic Development, Communications and Marketing Committee to the Economic Development & Marketing Committee (Ad Hoc). The change removes the term “communication” from the title to clarify that the primary focus of the Committee is related to the City’s economic development and marketing activities, and does not include the varied communication services that are provided by the City’s Communication Division under the direction of the City’s Public Information Officer. Additionally, the change to an Ad Hoc committee is recommended to convey that the scope of the Committee will be limited in duration, and following 2025, the City Council will assess the continuation or adjustments to the Committee.
It is proposed that the Committee consist of three members of the City Council, with one Chair and two members, and one alternate member. The Committee would meet at least quarterly as a non- Brown Act body with various staff members, including the Director of Economic Development & Sustainability, the City Manager, Assistant City Manager(s), and the City Attorney.
Upon the appointment of members to the Committee, staff plans to calendar an initial meeting in the month of February. The agenda will include an update from Discover Santa Clara as well as a focus on economic impact opportunities and business engagement regarding the 2026 events including Super Bowl LX and FIFA World Cup 2026.
Neighborhood Stadium Relations Committee
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On February 7, 2023, the City Council discussed the potential formation of a Neighborhood Stadium Relations Committee. Based on Council direction and a separate ongoing third-party review that includes an assessment of neighborhood impacts from Stadium events, staff will return with additional information and a recommended approach to address stadium neighborhood relations at a future meeting.
DISCUSSION
Staff has brought forth the proposed recommendations from Mayor Lisa Gillmor for the appointments for the 2025 City Committees and Outside Agency Committees (Attachment 1). At the January 14, 2025 City Council meeting, the City Council will review and discuss any potential amendments to the proposed recommendations.
For 2025, Mayor Lisa Gillmor has proposed the following appointments for the 2025 City Committees and Outside Agency Committees; the proposed appointments remain the same as the previous year of 2024, with the exceptions of the following recommended changes shown in bold:
City Committees
· American with Disabilities Act (ADA) Committee
o Appoint Councilmember Raj Chahal as Chair
o Appoint as Councilmember Kevin Park as Alternate
· Audit Committee
o Appoint Councilmember Karen Hardy as Chair
o Appoint Councilmember Albert Gonzalez as Member
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Raj Chahal as Alternate
· Bicycle and Pedestrian Advisory Committee (BPAC)
o Appoint Councilmember Karen Hardy as Chair
o Appoint Councilmember Suds Jain as Alternate
· Economic Development & Marketing Committee (Ad Hoc)
o Appoint Mayor Lisa M. Gillmor as Chair
o Appoint Councilmember Kelly G. Cox as Member
o Appoint Councilmember Albert Gonzalez as Member
o Appoint Councilmember Karen Hardy as Alternate
· Governance and Ethics Committee
o Appoint Councilmember Kevin Park as Chair
o Appoint Councilmember Suds Jain as Member
o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Kelly G. Cox as Alternate
Outside Agency Committees
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25-1168 Agenda Date: 1/14/2025
· Association of Bay Area Governments (ABAG) (General Assembly) o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Albert Gonzalez as Alternate
· Bay Area Water Supply and Conservation Agency (BAWSCA) o Appoint Councilmember Karen Hardy as Member (Continues 4-year term ending June 30, 2027)
· Caltrain Modernization Local Policymaker Group (CalMod) o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Suds Jain as Alternate
· Cities Association of Santa Clara County Board of Directors o Appoint Councilmember Kelly G. Cox as Member
o Appoint Mayor Lisa M. Gillmor as Alternate
· Cities Association of Santa Clara County City Selection Committee o Appoint Mayor Lisa M. Gillmor as Member
· Cities Association of Santa Clara County Legislative Action Committee o Appoint Councilmember Kelly G. Cox as Member
o Appoint Councilmember Suds Jain as Alternate
· City / Mission College Liaison Committee:
o Appoint Councilmember Albert Gonzalez as Chair
o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Karen Hardy as Member
o Appoint Councilmember Kevin Park as Alternate
· City / Santa Clara Unified School District (SCUSD) School Liaison Committee:
o Appoint Councilmember Raj Chahal as Chair
o Appoint Councilmember Albert Gonzalez as Member
o Appoint Mayor Lisa M. Gillmor as Member
o Appoint Councilmember Suds Jain as Alternate
· Grand Boulevard Initiative Task Force / El Camino Real o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Suds Jain as Alternate
· Human Trafficking Commission
o Appoint Mayor Lisa M. Gillmor as Member
o Appoint Councilmember Kevin Park as Alternate
· Joint Recycled Water Policy Advisory Committee
o Appoint Councilmember Karen Hardy as Member
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25-1168 Agenda Date: 1/14/2025
o Appoint Councilmember Albert Gonzalez as Alternate
· League of California Cities - Peninsula Division
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Suds Jain as Alternate
· Neighborhood University Relations Committee (NURC):
o Appoint Councilmember Suds Jain as Chair
o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Albert Gonzalez as Alternate
· Northern California Power Agency (NCPA)
o Appoint Councilmember Suds Jain as Member
o Appoint Councilmember Karen Hardy as Alternate
· Police Activities League (PAL)
o Appoint Councilmember Kelly G. Cox as Member
o Appoint Mayor Lisa M. Gillmor as Alternate
· Recycling and Waste Reduction Commission of Santa Clara County (RWRC) o Appoint Councilmember Albert Gonzalez as Member (Note: Central County appointee alternates with Santa Clara and Milpitas)
· San Francisco Bay Area Regional Water System Financing Authority o Appoint Councilmember Karen Hardy as Member
· San Jose/Santa Clara Clean Water Financing Authority
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Suds Jain as Member
o Appoint Councilmember Karen Hardy as Alternate
· San Jose/Santa Clara Treatment Plant Advisory Committee (TPAC) o Appoint Councilmember Karen Hardy as Member
o Appoint Mayor Lisa M. Gillmor as Member
o Appoint Councilmember Raj Chahal as Alternate
· Santa Clara County Expressway Plan 2040 Policy Advisory Board (PAB) o Appoint Councilmember Karen Hardy as Member
o Appoint Councilmember Kevin Park as Alternate
· Santa Clara Sister Cities Association
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Raj Chahal as Alternate
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· Santa Clara Valley Transportation Authority (SCVTA) Board of Directors o Appoint Councilmember Suds Jain as Member
· Santa Clara Valley Transportation Authority (SCVTA) Policy Advisory Committee (PAC) o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Kevin Park as Alternate
· Santa Clara Valley Water Commission (SCVW)
o Appoint Councilmember Karen Hardy as Member
o Appoint Councilmember Suds Jain as Alternate
· Silicon Valley Animal Control Authority (SVACA)
o Appoint Councilmember Raj Chahal as Member
o Appoint Councilmember Kelly G. Cox as Alternate
· Silicon Valley Regional Interoperability Authority (SVRIA) Board of Directors o Appoint Councilmember Karen Hardy as Member (Note: Santa Clara alternates primary member position with Sunnyvale and Milpitas)
· Stevens Creek Corridor Steering Committee
o Appoint Councilmember Kelly G. Cox as Member
· Triton Museum of Art Liaison Committee
o Appoint Councilmember Kevin Park as Member
o Appoint Councilmember Raj Chahal as Alternate
As part of the recommendations for appointments, Mayor Lisa Gillmor requested to include a summary of the total appointments proposed for each member of City Council based on the 2025 recommendations. Below is a summary of the total assignments for each City Councilmember:
· Mayor Lisa Gillmor: 5 total Committee assignments (includes a Cities Association Selection Committee and Human Trafficking Commission that mandates that the member shall be the Mayor), 2 total Alternate Committee assignments
· Councilmember Albert Gonzalez: 5 total Committee assignments, 3 total Alternate Committee assignments
· Councilmember Raj Chahal: 9 total Committee assignments, 3 total Alternate Committee assignments
· Councilmember Karen Hardy:10 total Committee assignments, 3 total Alternate Committee assignments
· Councilmember Kevin Park: 8 total Committee assignments, 5 total Alternate Committee assignments
· Councilmember Suds Jain: 5 total Committee assignments, 7 total Alternate assignments · Councilmember Kelly G. Cox: 5 total Committee assignments, 2 Alternate Committee assignments
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25-1168 Agenda Date: 1/14/2025
Audit Committee Procedural Clarification
Currently, the role of the Audit Committee is described as follows on the City’s website: “Reviews the annual independent audits, Comprehensive Annual Financial Report, Single Audit Report, Electric Utility Financial Statements, Stadium Authority Financial Statements, and City Auditor’s Annual Report. Meetings are attended with independent auditor.” However, additional City and Stadium- related items beyond those noted have come before the Committee in the past several years.
Examples include (1) review of the City-wide risk assessment, (2) review of the College Football Playoff revenues and expenses, and (3) a review of non-NFL event net income. Items such as a review of SVP’s power purchase agreements, and a review of FMS financial procedures and controls for the Stadium Authority, have been included in the City Auditor’s workplan reviewed and approved by the Committee. In order to clarify that the role of the Audit Committee includes a number of items not currently included in the committee’s description, staff proposes the following expanded scope:
Reviews the annual independent audits, Comprehensive Annual Financial Report, Single Audit Report, Electric Utility Financial Statements, Stadium Authority Financial Statements, and City Auditor’s Annual Report. In addition, the Committee reviews a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself. Meetings are attended with an independent auditor. (Proposed language in italics.)
When Stadium-related items are agendized, it shall be noted on the Agenda that the members of the Committee are acting in their capacity as Stadium Authority Board Members. Please note that due to the vacancy in the City Auditor position, the Audit Manager has been acting in the capacity of City Auditor and Stadium Authority Auditor.
ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act ("CEQA") is required.
FISCAL IMPACT
There is no fiscal impact to the City other than staff time.
COORDINATION
This report has been coordinated by the City Manager’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Approve the Recommendations for Appointments to the 2025 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and City of Santa Clara Printed on 1/10/2025Page 7 of 8
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25-1168 Agenda Date: 1/14/2025
approve;
2. Approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself; and
3. Approve the revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc).
Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Proposed 2025 City Committees and Outside Agency Committee List City of Santa Clara Printed on 1/10/2025Page 8 of 8
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PROPOSED RECOMMENDATIONS
2025 Council Appointments to City Committees
Committee Date Time Location Councilmembers Alternate Staff Members Staff Liaison Americans with
Disabilities Act
(ADA) Committee
Meets on call TBD
City of Santa Clara
1500 Warburton
Ave., Santa Clara
Raj Chahal (Chair) Kevin Park Director of Public
Works, City Attorney
Kelly Conoscenti
kconoscenti@
santaclaraca.gov
(408) 615-3000
Established on September 29, 1992, to review accessibility issues, the Committee includes individuals and representatives fro m community organizations such as VIA Rehabilitation, Hearing Loss Association of America, and Silicon Valley Independent Living Center.
Audit Committee Meets on call TBD
City of Santa Clara
1500 Warburton
Ave., Santa Clara
Karen Hardy (Chair)
Albert Gonzalez
Kevin Park
Raj Chahal City Manager, Director
of Finance, City Auditor,
City Attorney
Finance
Reviews the annual independent audits, Comprehensive Annual Financial Report, Single Audit Report, Electric Utility Financial Statements, Stadium Authority Financial Statements, and City Auditor’s Annual Report. Meetings are attended by City staff and independent auditor.
Bicycle
Pedestrian
Advisory
Committee
(BPAC)
Meets on the
fourth Monday
of January,
March, June,
August, and
October
4:00 p.m. City of Santa Clara
1500 Warburton
Ave., Santa Clara
Karen Hardy (Chair) Suds Jain Director of Public
Works, Traffic Engineer,
Police Department
Traffic Sergeant, City
Attorney
Michael Liw
[email protected]
(408) 615-3024
Originally established on May 14, 1991, the Committee was established to explore developing safe bicycle lanes and routes on City streets. The Committee name and duties were revised in March 25, 2014 to include pedestrian aspects and to provide input on non- engineering activities to increase pedestrian and bicycle usage in the City.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to City Committees
Committee Date Time Location Councilmembers Alternate Staff Members Staff Liaison Economic
Development and
Marketing
Committee (Ad
Hoc)
February 2025
and meets
Quarterly
TBD City Hall Council
Chambers: 1500
Warburton Ave.,
Santa Clara
Lisa Gillmor (Chair)
Kelly G. Cox
Albert Gonzalez
Karen Hardy
City Manager, Assistant
City Manager, Director
of Economic
Development and
Sustainability, City
Attorney
City Manager’s Office
The Economic Development and Marketing Committee (Ad Hoc) will focus on proactive economic development, as well as on economic impact opportunities and business engagement regarding the 2026 events including Super Bowl LX and FIFA World Cup 2026.
Governance and
Ethics Committee
Meets on the
first Monday of
March, June,
September,
and December
3:00 p.m. City Hall Council
Chambers: 1500
Warburton Ave.,
Santa Clara
Kevin Park (Chair)
Suds Jain
Raj Chahal
Kelly G. Cox
City Manager, City
Attorney, City Clerk
Maria Le
[email protected]
(408) 615-5517
The Governance and Ethics Committee was established by Council action on February 5, 2019, to consolidate the Governance Committee, Ethics Committee, and the Facilities Naming and Honorary Recognition Ad Hoc Committee. The Committee focuses on the refinement or establishment of policies and procedures regarding City Council operations and general good government practices, as well as the further implementation of the City’s Code of Ethics & Values program. This Committee is also responsible for reviewing requests for facility naming and honorary recognitions.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Association of Bay Area
Governments (ABAG)
(General Assembly)
Meetings
held once a
year
From approx.
9:00 a.m. to
3:00 p.m.
Locations
alternate
Kevin Park Albert
Gonzalez
Director of
Community
Development
Frank Castro, ABAG
[email protected]
(415) 820-7913
Established in 1961 to protect local control, planning for the future, and promoting cooperation in area-wide issues. ABAG’s General Assembly, which meets at least once a year as part of the GA Conference, determines policy and adopts the annual budget and work program. In addition, the GA reviews policy recommendations from the ABAG Executive Board, establishes annual membership fees, and reviews the bylaws of the ABAG Association. No stipend for attendee.
Bay Area Water Supply
and Conservation Agency
(BAWSCA)
Meetings
held every
odd month on
the third
Thurs. of the
month
6:30 p.m. Locations may
rotate central
to the three-
county district
Karen Hardy Director of
Water and
Sewer Utilities
Nicole Sandkulla, BAWSCA
Lourdes Enriquez, BAWSCA
[email protected]
(650) 349-3000
Established in 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch- Hetchy regional water supply system. The BAWSCA term is a four-year (and has only one representative (no alternate). $100 stipend for meeting attendance. The appointment of Councilmember Karen Hardy is for a four- year term which began on July 1, 2023 and ends on June 30, 2027.
Caltrain Modernization
Local Policymaker Group
Meets
monthly on
the fourth
Thursday;
except in
December,
meets on the
third
Thursday
5:30 p.m.-
7:30 p.m.
Via Zoom or
additional
location, if
any, TBD
Raj Chahal Suds Jain Director of
Public Works
(advisor only,
does not attend
meetings)
[email protected]
(650) 730-6172
Established by Caltrain Joint Powers Board for Caltrain modernization/electrification. Members represent cities along the Cal train corridor. No stipend for attendee.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Cities Association of Santa Clara County Contact
Shali Sirkay, Cities Association
[email protected]
Phone: (408) 314-7440
P.O. Box 3114, Los Altos, CA 95024
Committee Date Time Location Councilmembers Alternate Staff Cities Association, Board
of Directors
Meets 2nd
Thurs. of the
month,
except July
7:00 p.m. Sunnyvale City
Hall: 456 West
Olive Avenue,
Sunnyvale
Kelly G. Cox Lisa
Gillmor
City Manager or Assistant City Manager
No stipend for attendee. City Council appoints one council member and one alternate. For more information, see Association Bylaws, Art, III, Section 1 and 2.
Cities Association, City
Selection Committee
Meets on call 6:45 p.m.
(Immediately
before Board
of Directors
meeting)
Sunnyvale City
Hall: 456 West
Olive Avenue,
Sunnyvale
Lisa M. Gillmor Designee
as need
City Manager or Assistant City Manager
Established to promote cooperation among the fifteen cities of Santa Clara County and to promote legislative action that will affect local control. The membership of the City Selection Committee shall be the Mayor or the Mayor’s designee. Governed by the requirements of Government Code sections 50270-50279.4.
Cities Association,
Legislative Action
Committee
Meets on call
6:45 p.m.
(before
Board of
Directors
meeting)
Sunnyvale City
Hall: 456 West
Olive Avenue,
Sunnyvale
Kelly G. Cox Suds Jain City Manager or Assistant City Manager City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
The representative shall be a City Council member or the Mayor. Each city shall also appoint an alternate to serve on the Committee in the absence of the representative.
The alternate may be a City Councilmember or the Mayor. For more information, see Association Bylaws, Art, VI, Section 1 (b).
Committee Date Time Location Councilmembers Alternate Staff Contact City/Mission College
Liaison Committee
Meets on call
twice a year
TBD Alternates
between
Santa Clara
City Hall and
Mission
College
Albert Gonzalez
(Chair)
Raj Chahal
Karen Hardy
Kevin
Park
City Manager,
Director of
Community
Development,
Director of
Parks and
Recreation
Milani Zepeda, Mission College
Office of the President
Milani.zepeda@
missioncollege.edu
Maria Le, City of Santa Clara,
[email protected]
Establishes ongoing communication and review of joint programs with Mission College. The Mission College President and two board members participate on the Committee. No stipend for attendee.
City/School Liaison
Committee (Santa Clara
Unified School District):
Meets first
Wednesday
every other
month
beginning
January
11:45 Alternates
between
Santa Clara
City Hall and
Santa Clara
Unified School
District
Raj Chahal (Chair)
Albert Gonzalez
Lisa M. Gillmor
Suds Jain Assistant City
Manager,
Director of
Parks and
Recreation,
Chief of Police
Laura Sunseri, City Manager’s
Office (408) 615-2220
Jean Burrell, SCUSD
Superintendent’s Office
(408) 423-2006
Establishes ongoing communication and coordination of joint projects/programs between City officials and SCUSD officials. The School Board representatives and School Superintendent are members of the Committee. No stipend for attendee.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Grand Boulevard Initiative
Task Force/El Camino
Real
In lieu of
regular
meetings,
there will be
annual
convening(s)
on specific
topics
TBD Locations
alternate
Raj Chahal Suds Jain Director of
Community
Development
Dave Pape, SamTrans
Phone: (650) 508-6210
The Grand Boulevard Initiative is a collaboration of 19 cities, counties, local and regional agencies united to improve the performance, safety and aesthetics of El Camino Real. Joint Venture Silicon Valley Network/Peninsula Policy Partnership formed the Task Force for the purpose of looking for ways to raise the status of El Camino Real to a world-class boulevard with special attention to the aesthetic, safety, and interjurisdictional issues. No stipend for attendee.
Human Trafficking
Commission
Meetings
held once per
year,
generally at
the end of the
year
(November)
1 p.m.
Board of
Supervisors’
Chambers,
County
Government
Center: 70
West Hedding
Street, San
Jose
Lisa Gillmor Kevin
Park
Chief of Police
The Human Trafficking Commission was established on April 29, 2014 to investigate the nature and scope of human trafficking in the County, including both labor and sex trafficking; identify model victim-centered policies, services, and preventative measures to address this issue; make legislative and policy recommendations to the Santa Clara County Board of Supervisors; support the apprehension and prosecution of traffickers; and collaborate with partners regionally, nationally, and internationally to share information and strategies for ending human trafficking. No stipend for attendee.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Joint Recycled Water
Policy Advisory
Committee
Meets third
Thursday in
April and as
needed
Alternates
annually
between San
Jose City Hall
(even years)
and the Santa
Clara Valley
Water District
Headquarters,
San Jose (odd
years)
Karen Hardy Albert
Gonzalez
Director of
Water and
Sewer Utilities
Jeff Provenzano, City of San Jose
Environmental Services
(408) 277-3288 Established in 2010 to review and advise the Santa Clara Water District and the City of San Jose (lead agency for the San Jose/Santa Clara Water Pollution Control Plant) on all policy issues related to recycled water including operations and capital improv ements.
League of California Cities
(Peninsula Division)
Meets 4
times per
year.
Alternating
between San
Mateo and
Santa Clara
Counties
Kevin Park Suds Jain City Manager Seth Miller, Peninsula Division of the League of California Cities
[email protected]
(415) 595-8629
Established to encourage greater participation in the Division’s activities, thereby creating a unified voice for the Peninsula division. The responsibilities of the liaison include keeping the City Council informed in the Division’s legislative activities, provide League updates and to attend Division and League events. No stipend for attendees.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Neighborhood -University
Relations Committee
(NURC)
Meets three
times
annually on
Monday
evenings
during the
academic
year
7:00 p.m. Locations
alternate
Suds Jain (Chair)
Raj Chahal
Kevin Park
Albert
Gonzalez
City Manager,
Director of
Community
Development,
Code
Enforcement
Technician,
Chief of Police
Lesley Xavier, City of Santa Clara
[email protected]
Established in 1990 to review student housing issues (formerly Student Housing Committee). Established a forum for on -going communication and problem solving among City officials, neighborhoods, property owners and Santa Clara University officials and students. Santa Clara University/City Liaison Committee and NURC were combined because of the similar topics that the two committees cover. Three NURC meetings will be held per year (October /November, February and April) for neighborhood issues, and the Staff Task Force and City-Neighborhood forum will no longer be held pursuant to Council action of June 23, 2009). A University -City Subcommittee comprised of NURC City Councilmembers, University officials and City Executive Team Members will meet as needed.
Northern California Power
Agency (NCPA)
Meets most
months,
fourth
Thursday of
every month
Typically
meets at
9:30 a.m.
Rotating
NCPA Cities
(half in
Roseville)
Suds Jain Karen
Hardy
City Manager,
Assistant City
Manager, Chief
Electric Utility
Officer,
Assistant Dir. of
Electric Utility,
Electric Division
Manager
NCPA
Phone: (916) 781-4202
The Northern California Power Agency (NCPA), a California Joint Action Agency, was established in 1968 by a consortium of locally owned electric utilities to make joint investments in energy resources that would ensure an affordable, reliable, and clean supply of electricity for customers in its member communities. NCPA members include municipalities, a rural electric cooperative, and other publicly owned entities for which the public agency provides such services as the purchase, aggregation, scheduling, and management of electrical energy.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Police Activities League
(PAL)
Meets
second
Wednesday
of every
month
7:00 p.m. Police
Department
Community
Room: 601 El
Camino Real,
Santa Clara
Kelly G. Cox Lisa
Gillmor
PAL Executive
Director, Chief
of Police
Catalina Rangel, PAL
[email protected]
Founded and incorporated in 1970 as a nonprofit organization to provide a place where the youth of the City may enjoy educati onal and social benefits and athletic activities under competent supervision. The organization is managed by a board of directors comprised of volunteers.
Recycling and Waste
Reduction Commission of
Santa Clara County
(RWRC)
Meets 4th
Wed. of every
even
numbered
month except
the Dec.
meeting (date
TBD due to
holidays)
5:30 p.m.
Board of
Supervisors’
Chambers,
County
Government
Center: 70
West Hedding
St, 1
st Floor,
San Jose
Albert Gonzalez Deputy Director
of Public Works
Kathryn Pisano, City of Morgan Hill
[email protected]
(408) 282-3180
Established per requirements of the California Integrated Waste Management Act of 1989 (AB 939) and subsequent amending legislation in order to coordinate and provide input to the countywide solid waste management program. Membership appointed through the City Selection Committee of Santa Clara County Cities’ Association.
No stipend for attendee.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact San Francisco Bay Area
Regional Water System
Financing Authority
Meets once a
year, in
January
Immediately
prior to the
BAWSCA
Board
Meetings at
6:30pm
San Mateo
Main Library,
Oak Room, 55
West 3
rd
Avenue, San
Mateo
Karen Hardy Director of Water and
Sewer Utilities
Nicole Sandkulla, BAWSCA
Lourdes Enriquez, BAWSCA
[email protected]
(650) 349-3000
Established February 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch- Hetchy regional water supply system. The Regional Financing Authority is a parallel organization with the Bay Area Water Supply and Conservation Agency (BAWSCA). Same stipend for this and BAWSCA meeting attendance. The appointment of Councilmember Hardy will be for a four-year term beginning July 1, 2023 and ending on June 30, 2027.
San Jose/Santa Clara
Clean Water Financing
Authority
Meets Feb., if
necessary,
May, Aug., &
Nov. on 2nd
Thurs. of the
month
3:30 p.m. San Jose City
Hall, 200 East
Santa Clara
Street, Room
T-1352
Kevin Park
Suds Jain
Karen
Hardy
Director of
Water and
Sewer Utilities
[email protected]
(408) 535-7010
A joint powers authority created under CA Gov Code (Articles 1, 2 and 4 of Chapter 5 of Division 7 of Title 1) pursuant to th e Joint Exercise of Powers Agreement dated March 1, 1981, as amended and restated, between the City of San José and the City of Santa Clara. CWFA’s purpose is to acquire and construct any additions and improvements to the existing wastewater treatment plant and related facilities jointly owned by the City of San José and the City of Santa Clara.
San Jose/Santa Clara
Treatment Plant Advisory
Committee (TPAC)
Meets
second
Thurs.
monthly (third
Thurs. in
May, no
meeting in
July)
4:00 p.m. (if
there are
other
meetings,
this group
would meet
last)
San Jose City
Hall, City
Manager’s
Office, 17
th
floor, Room
1734, San
Jose
Karen Hardy
Lisa M. Gillmor
Raj
Chahal
Director of
Water and
Sewer Utilities
April Kellett, City of San Jose
Environmental Services
(408) 975-2547
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Reviews and advises the City of San Jose City Council on all issues relating to the operation and capital improvement of the San Jose/Santa Clara Water Pollution Control Plant. $100 stipend for regular meeting attendance.
Committee Date Time Location Councilmembers Alternate Staff Contact Santa Clara County
Expressway Plan 2040
Policy Advisory Board
(PAB)
Meets as
needed
TBA Locations
alternate
Karen Hardy Kevin Park
Director of
Public Works
(Advisor only,
does not attend
meetings)
Ellen Talbo, County of Santa Clara,
(408) 573-2482
The Santa Clara County Comprehensive Expressway Planning Study Policy Advisory Board (PAB) will provide a forum for policy in put from elected officials for updating the Expressway Study’s Implementation Plan originally adopted in August 2003. No stipend for attendee.
Santa Clara Sister Cities
Association
Meets as
needed
7:00 p.m.
Headen Inman
House for
Board
Meetings
Kevin Park Raj
Chahal
City Manager’s
Office
Margaret Horoszko, Santa Clara
Sister Cities Association
[email protected]
The Santa Clara Sister Cities Association, an independent nonprofit organization, assists the City in exchange activities with Coimbra, Portugal, Izumo, Japan and Limerick, Ireland -- Santa Clara's three Sister Cities, as well as Icheon, Santa Clara’s Friendship City. The Council appoints a representative to serve as liaison to the Association.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Santa Clara Valley Transportation Authority (SCVTA) Contact
Board Secretary, SCVTA
(408) 321-5680
Committee Date Time Location Councilmembers Alternate Staff SCVTA, Board of
Directors
Meets first
Thursday of
every month
(except July)
5:30 p.m. Board of
Supervisors
Chambers, 70
West Hedding
St., San Jose
Suds Jain Director of Public Works
Northeast Cities Group: Position includes appointment to one of three sub -committees appointed by the VTA Board of Directors. Small Cities Group representation is a 2 - year rotating term with two member cities and one alternate city. The Small Cities Group is comprised of the Cities of Milpitas, Sunnyvale, and Santa Clara. Sets VTA policy; establishes committees to give advice on policy matters and provide in- depth review. $100 stipend for meeting attendance, per day. The VTA Administrative Code states that appointments to standing committees are approved by the VTA Board of Directors based on the recommendations of the current chairperson. At the first meeting in January, the Board shall approve the members and chairpersons of all standing committees of the Board based on recommendations for these positions provided by the Board Chairperson. The term of each appointment shall be for one year.
SCVTA, Policy Advisory
Committee
Meets on the
second
Thursday of
every month
4:00 p.m. VTA Offices,
3331 North
First Street,
San Jose,
Bldg B,
Conference
Room B-106
Raj Chahal Kevin Park
Ensures that all jurisdictions within the County have access to development of VTA's policies. No stipend for attendee.
City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
Committee Date Time Location Councilmembers Alternate Staff Contact Santa Clara Valley Water
Commission (SCVW)
Meets
quarterly in
Jan., April
(2
nd Wed.),
July, and Oct.
on the fourth
Wed. of the
month
12:00 p.m. SCVW District
Headquarters,
5700 Almaden
Expressway,
San Jose
Karen Hardy Suds Jain Director of
Water and
Sewer Utilities
Glenna Brambill,
Santa Clara Valley Water District
(408) 630-2408
Established by the Santa Clara Valley Water District Board of Directors to review and advise on issues relating to water supply and water pricing. No stipend for attendee.
Silicon Valley Animal
Control Authority
(SVACA)
Meets 4th
Wed. of every
other month
beginning in
Jan.
8:30 a.m. SVACA
Headquarters,
3370 Thomas
Road, Santa
Clara
Raj Chahal Kelly G.
Cox
Police
Department
Patrol
Lieutenant
Heidi Springer, SVACA
(408) 764-0350
Established in 2000 to provide animal control field services and shelter services for the participating cities. The Board is comprised of four members representing the participating cities of Santa Clara, Campbell, Monte Sereno, and Mountain View. No stipend for attendee.
Silicon Valley Regional
Interoperability Authority
(SVRIA) Board of
Directors
Meets every
other month -
must meet
annually a
minimum of
two regular
meetings
5:00 p.m. Santa Clara
Police
Department,
601 El Camino
Real, Santa
Clara
Karen Hardy
(Santa Clara
alternates primary
member position
with Sunnyvale
and Milpitas).
Chief of Police Eric Nickel, SVRIA
(408) 615-5571
In 2001, the Silicon Valley Regional Interoperability Project was established to design an implementation strategy for an interoperable communications network; purchase a radio and data communications system or network; integrate this system or network with other nearby regional public safety communications systems; participate in regional interoperability; and to apply for grants and funding to facilitate these goals. In 2010, a Joint Powers Agreement was established to implement and op erate the City of
Santa Clara
The Center of What's Possible
PROPOSED RECOMMENDATIONS
2025 Council Appointments to Outside Agency Committees
SVRIA and other projects. The 11-member Board of Directors of the JPA consists of elected officials from different geographic regions of the County and will s erve as the governing body for the agreement. The City of Santa Clara is represented in the “Central County Agencies” that also includes Sunnyvale and Milpitas. No stipend for attendee.
Committee Date Time Location Councilmembers Alternate Staff Contact Stevens Creek Corridor
Steering Committee
Meets as-
needed basis
TBD Locations
alternate
Kelly G. Cox City of San Jose – District 1
(408) 535-4901
In 2019, the cities of Cupertino, Santa Clara, San José, and Santa Clara County adopted resolutions in support of a vision study of the Stevens Creek Corridor, formalizing interest in creating a common vision for high-capacity transit along the Stevens Creek Corridor that will improve mobility and its interrelationship with walking, biking, placemaking, and enhancing the quality of life for all community members in a seamless manner. A steering committee of elected officials from the participating jurisdictions formed to provide a forum for their elected representatives to meet, discuss and provide direction on a common vision for the Stevens Creek Cor ridor. On August 29, 2023, the Council voted to name Councilmember Anthony Becker as Primary member.
Triton Museum of Art
Liaison Committee
Meets
generally on
the fourth
Thursday of
every month
4:30 p.m. –
5:30 p.m.
Triton Museum
Boardroom,
1505
Warburton
Avenue, Santa
Clara
Kevin Park Raj
Chahal
City Manager’s
Office
Management
Analyst
Preston Metcalf, Triton Museum of
Art
[email protected]
(408) 247-3754
The Triton Museum of Art is an independent nonprofit organization. The Council appoints a representative to serve as a liaison to the Triton Museum Board. The participation of a Councilmember at the Triton Museum Board meetings will further the communication and knowledge of the City’s support. No stipend for attendee.
City of
Santa Clara
The Center of What's Possible