Agenda packet, adjourned meeting, first session — Santa Fe Springs City Council, November 12, 2024 (part 6 of 10)

Printed 08/29/2024
PlanetBids
Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95 City of Santa Fe Springs
As-Needed Encampment Abatement and General Clean-Up Services (RFP 25-1), bidding on 08/29/2024 2:00 PM (PDT)

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Printed 08/29/2024
PlanetBids
Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of the City, and prior to commencement of Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Consultant maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Commercial General Liability Insurance. Consultant shall procure and maintain commercial general liability insurance (“CGL Coverage”) with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile Liability Insurance. Consultant shall procure and maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.

Professional Liability (Errors & Omissions) Insurance. For the full term of this Agreement and for a period of three (3) years thereafter, Consultant shall procure and maintain professional liability insurance appropriate to Consultant’s profession. Such coverage shall have the minimum limits of no less than One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ Compensation Insurance. Consultant shall procure and maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease), which will indemnify, insure and provide legal defense for both Consultant and City against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by Consultant in the course of carrying out the Work contemplated in this Agreement.

Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95 Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Umbrella or Excess Liability Insurance. Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95 the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

Docusign Envelope ID: B0FB7E37-1FAF-41E0-BB63-40DF84944A95 City of Santa Fe Springs
Project Participation Report for Project As-Needed Encampment Abatement and General Clean-Up Services (RFP 25-1) Issued on 07/22/2024
Bid Due on August 29, 2024 2:00 PM (PDT)
Vendor Name Notified Bidder Bid Amount
A&A Wiping Cloth X
A1 Financial Services LLC X $114,003.00
AD Improvements, Inc.

ANCON MARINE X X $3,262.00
Advanced Chemical Transport X
Alpha Petroleum Transport Inc II X X $7,186.53
American Integrated Services, Inc. X X $8,060.50
American Wrecking Inc. X
Athens Services X
Bid America
C&NF Enterprises LLC dba: Bio-One of Orange X X $7,232.00 CDM Smith Inc X
California Building Evaluation & Construction Inc X
Carbon Supply Inc X
Clean Harbors Environmental Services Inc X X $1,775.27
Clean Harbors Environmental Services Inc
Clean Harbors Environmental Services, Inc. X
Consolidated Disposal Service, L.L.C. dba Republic Services X Construction Bid Source
DeAngelo Contracting Services LLC
Deltek
Demo & Abate Inc. X
Diamond Environmental Services LP X
Entram Corp X
GAMA Contracting Services, Inc. X
Greenway Solid Waste and Recycling, Inc. X
Grit & Gravel, Inc X
Haaker Equipment Company X
Heritage-Crystal Clean, LLC X
Homeboy Recycling, a California social purpose corporation X Hunter Consulting Inc., dba HCI Environmental & Engineering Service X X $5,855.00 Integrated Demolition and Remediation Inc. X
J&L Constructors Inc. X X $11,850.00
KCBEX
Key Disposal X
Landscape Maintenance of America X X $5,639.00
Lead Pursuits LLC
Los Angeles Pumping Co., LLC X

M- RE CONSTRUCTION INC X
Mayfield Environmental Engineering X X $6,261.50
O.C. Vacuum, Inc. X X $2,079.75
OCEAN BLUE ENVIRONMENTAL SERVICES, INC. X X $3,455.50
OFRS, Inc. X
PATRIOT ENVIRONMENTAL SERVICES, INC. X X $4,827.81
ROBERT'S LIQUID DISPOSAL, INC. X
Rain for Rent X
Safety Compliance Services LLC X
Sun Environmental Engineering Svcs. X
United Pumping Service, Inc. X X $3,404.20
United Storm Water, Inc. X
Universal E-Waste Collectors, LLC X
Valley Vista Services X
Waste Resource Technologies X
Wildscape Restoration X
Woods Maintenance Services, Inc. X
Zusser Company, Inc. X
edcodisposal.com X
mk electronics dba ewastecleanup X
TOTALS 49 14
ITEM # 26

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: AUTHORIZATION TO DISPOSITION SURPLUS ITEMS
DATE: November 12, 2024

RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize the disposition of eight (8) vehicles and three (3) additional items; and 2) Direct staff to record revenue related to the auction of any items as miscellaneous general fund revenue; and
3) Authorize the City Manager to take any related and necessary actions.

FISCAL IMPACT
Proceeds associated with the sale of this equipment will vary based on a number of factors. As a result, the staff is unable to provide an accurate projection of the related proceeds. Although this is the case, it should be noted that any revenue received will be recorded as general fund miscellaneous revenue and used for the acquisition of new equipment via the equipment replacement fund (Organization Code 10800000).

BACKGROUND
Under the provisions within the City of Santa Fe Springs Municipal Code in Section 34.24, Sales of Surplus City Property, the City's Purchasing Officer has the authority to sell items that cannot be used by any department or that have become unsuitable for use. This practice has further been enhanced for notification and transparency by introducing a staff report to City Council which details items considered surplus.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Authorization to Disposition Surplus Items

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After submitting the report, these items are typically sent to a public auction. Upon completion of the transaction, the City receives a receipt regarding the sale and any revenue. Revenue is recorded and placed in the equipment replacement fund to assist with future equipment acquisition needs.

DISCUSSION
Staff requests that City Council authorize the surplus and sale of eleven (11) items.

Included in this list are a total of eight (8) vehicles, one (1) tire changer, one (1) tire balancer, and one (1) piece of fitness equipment. Attachment No. 1 identifies all items and provides additional details. These items have been recently replaced, or they are no longer suitable for use. All of these items have either been replaced/are soon to be replaced or are no longer needed.

The City has established a relationship with US Auctions for the sale of these items via public auction. US Auctions will pick up all the items listed and sell them on behalf of the City at an upcoming auction. Upon completion of the transaction, they will provide a record of the sale along with payment for any revenue collected, less their fees.

SUMMARY/NEXT STEPS
It is requested that City Council receive and file the attached report regarding various items that will be dispositioned via public auction.

ATTACHMENTS
A. Item List
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Attachment No. 1
Item Description Make Model Year Color VIN/Serial Number License Plate Year Purchased Condition Utility Trailer N/A N/A 1982 White 1S9U1F219CS040004 412540 1983 Poor Enclosed Trailer N/A N/A 2001 White 1WF200E1227007519 1086304 2001 Fair Truck Ford Ranger 2002 White 1FTYR44U72PA62650 1120674 2002 Poor Police Car Ford Crown Vic 2011 Blk/Wht 2FABP7BVXBX162850 1374439 2011 Poor SUV Ford Explorer 2013 Black 1FM5K7D82DGB90448 1415420 2013 Poor SUV Ford Explorer 2013 Silver 1FM5K7D80DGB90447 1415419 2013 Poor Sedan Ford Fusion 2007 Grey 3FAHP07127R124638 1257608 2007 Fair SUV Ford Escape 2006 White 1FUMY95H461LB68100 Unknown 2006 Inoperable Fitness Equipment - Elipitcal N/A N/A N/A N/A N/A N/A N/A Fair Tire Balancer Equipment Services, Inc. EEWB304A N/A N/A G61GZ004 N/A N/A Poor Tire Charger Equipment Services, Inc. EEWH306A N/A N/A 1S9U1F219CS040004 N/A N/A Poor ITEM # 27

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Chad Van Meeteren, Fire Chief
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR DOCUMENT

SCANNING AND DIGITIZING SERVICES
DATE: November 12, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Professional Services Agreement with Viatron Systems, Inc. and allocate $644,627 for Document Scanning and Digitizing Services; and 2) Authorize appropriation for FY 2024-25 in the amount of $200,000 to City Managers’ – City Clerk account (No. 10101115-542050) Contractual Services. 3) Take such additional, related, action that may be desirable

FISCAL IMPACT
If approved, staff will work with Viatron Systems, Inc. to meet the not to exceed price of $644,627. Staff is requesting an allocation of $200,000 in expenditures for FY 2024-25, with the remaining contract funds to be budgeted and expended across FY 2025-26 and FY 2026-27.

BACKGROUND
On April 4, 2023, the Council approved the Agreement with VRC Companies, LLC for citywide document imaging. The City Clerk’s Office began the Document Imaging project with VRC Companies, LLC; however, VRC Companies, LLC failed to complete the project by the projected completion date, so the contract and project with VRC Companies, LLC were terminated.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Professional Services Agreement for Document Scanning and Digitizing Services

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On June 25, 2024, we received a Confidential Analysis from Viatron Systems, Inc. in which they included their State of California Multiple Award Schedules (CMAS) Piggyback Contract for Scanning Services number 3-22-03-1075, which provides for the purchase and warranty of document conversion services, document production on-site and offsite services, electronic records management solutions, physical records management services, managed print services, 3D printing solutions, and additive manufacturing solutions.

ANALYSIS
In 2012, the City purchased an electronic management software called Laserfiche. Over the years, part-time staff from all departments scanned records; however, due to the high turnaround of part-time staff, this project was never completed, and no quality control was ever conducted on any records scanned. In addition, most historical records are deteriorating; some are also fading due to the amount of years they have been stored and are no longer legible. These records include City ordinances, maps, plans, building records, and more. As the number of documents being stored grows, the City runs out of room, accumulating costs to the City by having to store records off-site and then having to retrieve them.

Electronic document imaging would create a more efficient and effective method of record retrieval. The document scanning and digitizing services provided by Viatron LLC, Inc. will serve as the foundation for future electronic document management citywide. The City records would be accessible via Laserfiche, allowing the City to make city records available for public viewing via the City’s website once all records have been digitized.

Document Scanning and Digitizing Services will be a citywide foundation for future electronic document management.

It would be prudent for the City to approve the Professional Services Agreement with Viatron Systems, Inc., considering the investment and the long-lasting effects that the project of document scanning and digitizing the City’s records management program will have on the organization.

The project duration is expected to be approximately three years, beginning November 13, 2024.

DISCUSSION
Electronic document imaging will preserve the City’s official records and documents by digitizing them and uploading them to the City’s existing electronic management software, Laserfiche. Currently, the city spends approximately $60,000 annually on document storage off-site. This number continues to grow each year as each city department sends records to off-site storage due to limited on-site space. Approval of this project would result in long-term financial savings for the city.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Professional Services Agreement for Document Scanning and Digitizing Services

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ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐

SUMMARY/NEXT STEPS
The City Council is requested to approve the Professional Services Agreement with Viatron Systems, Inc., which will create a more efficient and effective method of record retrieval. Once approved, the project will begin on November 13, 2024, and be completed no later than November 13, 2027.

ATTACHMENT(S):

A. Professional Services Agreement
1 2024

COOPERATIVE CONTRACT SERVICES AGREEMENT
(Contractor: Viatron Systems, Inc.)
(Document Scanning and Digitizing Services)
(Cooperative/Piggyback Purchase: CMAS #3-22-03-1075, Base Schdule # GS-03F-142DA) THIS COOPERATIVE CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into as of this 13th day of November, 2024 by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and VIATRON SYSTEMS, INC. (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires the services of an outside independent contractor to provide all labor, materials and supervision required to scan and digitize documents; and WHEREAS, Section 34.18(B)(1)-(3) of the Santa Fe Springs Municipal Code exempts certain purchases from the CITY’s regular purchasing procedures where such purchases qualify as cooperative or piggyback purchase wherein the CITY may procure supplies, equipment and services on unit pricing terms that are equal to or better than pricing obtain by another public agency or non-profit using their own competitive contract awarding procedures; and WHEREAS, CONTRACTOR was awarded a contract for Document Conversion, Project Management, Data & Records Management, and Document Scanning by California Department of General Services, Procurement Division (the “State”) through its California Multiple Awards Schedule (“CMAS”) program, which creates a pool of suppliers that local governmental agencies may solicit offers from; and
WHEREAS, the CMAS contracts are awarded and administered by the State in accordance with Public Contract Code Section 10290 et seq. and Section 12101.5 and are established for both information technology and non-information technology products and services; and WHEREAS, CONTRACTOR warrants and represents itself as possessing the necessary experience, skills and qualifications to provide the services required by CITY and to ensure that all work is performed in a professional manner and the final product is of a high quality; and WHEREAS, CONTRACTOR warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified and is fully qualified to perform those services within the specified time frame in accordance with the highest standards of CONTRACTOR’S profession; and
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 2 WHEREAS, the execution of this Agreement was approved by the Santa Fe Springs City Council in accordance at its Regular Meeting of ______________ 20___ under Agenda Item No. ______.

NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1.0 TERMS OF AGREEMENT

1.1 This AGREEMENT shall be effective on and from the day, month and year of the execution of this document by the Parties, which date shall be the first date appearing in this Agreement, above. This AGREEMENT shall be in effect for a term of [three (3) years] beginning [November 13, 2024], and ending [November 13, 2027], during which time the CONTRACTOR shall commence and complete all of the services required pursuant to this AGREEMENT within [a three (3) year period] pursuant to Section 1.3 herein.

1.2 This AGREEMENT is a firm, fixed-price contract for all labor and materials including, but not limited to, document scanning, indexing, and conversion from paper to digital format. All tasks to be performed are to be completed, or this AGREEMENT is otherwise terminated. Prices shall remain firm upon execution of this AGREEMENT. The foregoing notwithstanding, in no event may CONTRACTOR’s total compensation exceed the aggregate sum of SIX HUNDRED,

FORTY-FOUR THOUSAND, SIX HUNDRED AND TWENTY-SEVEN DOLLARS ($644,627), unless otherwise amended by mutal written agreement of the Parties in the form of a written amendment to this Agreement.

1.3 CONTRACTOR shall commence work under this AGREEMENT within the time period specified in Section 1.1. The work shall be completed within [a three (3) year period] from the date of commencement (the “CONTRACT TIME”) specified in the Notice to Proceed, as may be modified pursuant to the AGREEMENT. Time is of the essence in the performance of all obligations under this AGREEMENT, and all timing requirements shall be strictly adhered to unless otherwise modified in writing by the CITY. Failure to meet the schedule contained in this AGREEMENT is a default by the CONTRACTOR.

1.4 CONTRACTOR shall, without additional compensation, correct or revise any services performed pursuant to this AGREEMENT that do not meet the specifications and/or professional standards required of the CONTRACTOR.

2.0 SCOPE OF SERVICES (ATTACHMENT A)

2.1 CONTRACTOR shall provide CITY with the services and documents described in ATTACHMENT A, which is attached hereto and incorporated herein by this reference as though fully set forth at length and is hereinafter referred to as the “SERVICES.”

2.2 The general manner in which the CONTRACTOR shall render the SERVICES is set forth in ATTACHMENT A. While CITY is, in general, concerned with the manner in which the SERVICES are rendered, under this AGREEMENT, as represented by CONTRACTOR, it is not Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 3 concerned with, nor shall it direct, the specific means and methods of operations on the part of CONTRACTOR in the performance of its SERVICES under this AGREEMENT.

CONTRACTOR shall provide all labor, materials, equipment, tools and services required by and shall perform all work described in this AGREEMENT.

3.0 COMPENSATION AND PAYMENT PROCEDURES.

3.1 CONTRACTOR shall perform all the SERVICES in accordance with the schedule of rates and charges established under ATTACHMENT A.

3.2 Section 3.1, above notwithstanding, in no event may CONTRACTOR’s total compensation exceed the aggregate sum of SIX HUNDRED, FORTY-FOUR THOUSAND, SIX HUNDRED AND TWENTY-SEVEN DOLLARS ($644,627) unless approved by the City Council of the City of Santa Fe Springs and memorialized in the form of a written amendment to this AGREEMENT.

3.3 Following the completion of each calendar month, CONTRACTOR shall submit to CITY an itemized invoice indicating the SERVICE performed in the recently concluded calendar month.

The invoice shall identify all services and tasks performed during the recently concluded calendar month and the corresponding subtotal for the same as well as all equipment costs and other charges.

If the amount of CONTRACTOR’s compensation includes hours worked by CONTRACTOR’s personnel, the invoice shall indicate the number of hours worked in connection with the specific service or task requested, the persons responsible for performing the SERVICES, the rate of compensation at which such SERVICES were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

3.4 CONTRACTOR shall comply with all applicable Federal, State and local laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by CONTRACTOR or any subcontractor hereunder.

4.0 CHANGES TO SCOPE OF WORK
CONTRACTOR shall not perform work in excess of the SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written change order submitted to the Contract Officer prior to the commencement of such work.

5.0 SUBCONTRACTING

5.1 Subcontracting is prohibited under this Agreement.

6.0 ENTIRE AGREEMENT

6.1 This AGREEMENT, the incorporated attachments and all Applicable Terms & Conditions of CMAS contract number 3-22-03-1075 dated as of January 20, 2022 set forth the entire Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 4 understanding of the Parties with respect to the subject matters herein. If there are any conflicts or inconsistencies as between the provisions of the incorporated attachments and the provisions of this AGREEMENT, the provisions of this AGREEMENT shall govern and control. If there are any conflicts or inconsistencies as between the provisions of this AGREEMENT and its attachments and the provisions of the CMAS ApplicableTerms & Conditions for CMAS contract number 3-22-03-1075 dated as of January 20, 2022 (the “CMAS Terms”), the provisions of the CMAS Terms shall govern and control. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the Parties, their officers, officials, agents, representatives, contractors, subcontractors or employees shall be valid unless agreed to in writing by both Parties.

7.0 TERMINATION OF AGREEMENT

7.1 In the event of CONTRACTOR’S failure to prosecute, deliver, or perform the SERVICES, CITY may terminate this AGREEMENT immediately by notifying CONTRACTOR by certified mail of said termination. Thereupon, CONTRACTOR shall cease work and, within two (2) working days, place all work in progress in a safe and protected condition. The City Manager of CITY shall make a determination of the percentage of work that CONTRACTOR performed that is usable and of worth to CITY. Based upon that finding, CITY shall determine any final payment due to CONTRACTOR. For purposes of this Agreement, the term “working day” means those days of each week, excluding Saturday and Sunday or any national holiday.

7.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONTRACTOR. Prior to the fifteenth (15th) day following the giving of the notice, the CONTRACTOR shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONTRACTOR shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONTRACTOR shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONTRACTOR hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

8.0 [RESERVED – NO TEXT]

9.0 COVENANT AGAINST CONTINGENT FEES

9.1 CONTRACTOR represents and warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONTRACTOR, to solicit or secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this representation and warranty, CITY shall have the right to terminate this AGREEMENT without liability or, at CITY’S sole discretion, to deduct from the AGREEMENT Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 5 price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

10.0 STATUS OF CONTRACTOR

10.1 CONTRACTOR shall perform the SERVICES in a manner of CONTRACTOR’S own choice, as an independent CONTRACTOR and in pursuit of CONTRACTOR’S independent calling, and not as an employee of CITY. CONTRACTOR shall be under control of CITY only as to the result to be accomplished and the personnel assigned to the project. However, CONTRACTOR shall confer with CITY prior to implementing any changes proposed to the SERVICES. Neither CONTRACTOR nor CONTRACTOR’S employees shall be entitled in any manner to any employment benefits, including but not limited to, employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the Parties that neither CONTRACTOR nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONTRACTOR shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees, representatives and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR’s duties be delegated or sub-contracted, without the express written consent of the CITY.

12.0 INDEMNITY – HOLD HARMLESS

12.1 To the fullest extent permitted by law, CONTRACTOR agrees that CITY and its elected and appointed boards, officials, officers, agents, employees, representatives and volunteers (individually and collectively, "CITY Indemnitees") shall have no liability to CONTRACTOR or any other person for, and CONTRACTOR shall indemnify, defend and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements, (collectively "Claims") that arise out of, pertain to, or relate to this AGREEMENT or any act or omission of CONTRACTOR or its officers, directors, representatives, employees, agents or subcontractors (collectively “CONTRACTOR’S PERSONNEL”) in connection with this AGREEMENT, including, but not limited to, performance of or failure to perform the SERVICES.

12.2 CONTRACTOR’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected and appointed boards, officials, officers, agents, employees, representatives or volunteers.

12.3 CONTRACTOR shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or at the CITY’s sole option, reimburse the CITY’s Indemnitees for all costs, attorneys’ fees, expenses and liabilities (including judgment or portion thereof) incurred with Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 6 respect to any litigation in which the CONTRACTOR is obligated to indemnify, defend and hold harmless the CITY pursuant to this AGREEMENT.

12.4 PERS Eligibility Indemnification. In the event that any of CONTRACTOR’s PERSONNEL is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONTRACTOR’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR’s PERSONNEL providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

12.5 Limitation of CITY Liability. The payment made to CONTRACTOR pursuant to this contract shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR’s PERSONNEL are entitled for performance of any work under this contract. Neither CONTRACTOR nor CONTRACTOR’s PERSONNEL are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONTRACTOR.

12.6 Indemnification for Employee Payments. CONTRACTOR agrees to defend (with counsel acceptable to CITY), and indemnify and hold harmless the CITY for and against any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONTRACTOR or CONTRACTOR’s PERSONNEL for work done under this AGREEMENT.

12.7 The provisions of this Section 12 shall not be limited by any provision of insurance coverage that the CONTRACTOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this Section 12 shall survive expiration or termination of this AGREEMENT.

12.8 City shall timely notify the CONTRACTOR of the receipt of any third-party claim, relating to the AGREEMENT, and the City shall be entitled to recover its reasonable costs incurred in providing the notification.

12.6 Responsibility For Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 7 equipment used by CONTRACTOR or any of its agents, employees or subcontractors, even if such equipment has been furnished, rented or loaned to CONTRACTOR by CITY. Any and all equipment furnished, rented or loaned to CONTRACTOR by CITY is provided on an “as is” basis.

CITY MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED,

REGARDING ITS EQUIPMENT, AND HEREBY EXPRESSLY DISCLAIMS ALL

WARRANTIES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

The acceptance or use of any CITY equipment by CONTRACTOR or its agents, employees, or subcontractors shall be with all faults and shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse or failure of such equipment. CONTRACTOR HEREBY RELEASES, WAIVES, DISCHARGES AND

CONVENANTS NOT TO SUE CITY FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.

13.0 INSURANCE

13.1 CONTRACTOR shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the SERVICES and the results of that work by CONTRACTOR’S PERSONNEL. Insurance shall be placed with insurers with a current A.M.

Best’s rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

13.2 CONTRACTOR shall obtain, and during the term of this AGREEMENT shall maintain, policies of general liability, automobile liability, contractual liability and property damage insurance from an insurance company or companies authorized to be in business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the full term of this AGREEMENT and shall not be canceled, terminated, or allowed to expire or not be renewed without thirty (30) days prior written notice to CITY from the insurance company, and shall contain a blanket waiver of subrogation. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents or representatives,” will not be acceptable on insurance certificates. Maintenance of specified insurance coverage is a material element of this AGREEMENT.

13.3 Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

13.3.1 Commercial General Liability (CGL). CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 8 endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.

If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR’s primary policy.

13.3.2 Commercial Automobile Liability. CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles, including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000.00 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

13.3.3 Workers' Compensation. CONTRACTOR shall maintain Worker’s Compensation insurance for all of CONTRACTOR's PERSONNEL who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

13.4 The CITY and its officers, officials, employees, agents, representatives and volunteers shall be named as additional insureds on the required liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001), which shall be submitted to the CITY.

13.5 All policies shall contain a provision stating that the CONTRACTOR’S policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13, which shall be submitted to the CITY. This provision shall apply regardless of any language of the policy maintained by the CONTRACTOR during the term of this AGREEMENT.

13.6 Before CONTRACTOR shall employ any person or persons in the performance of the AGREEMENT, CONTRACTOR shall procure a policy of Workers' Compensation Insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

13.7 Prior to commencement of work under this AGREEMENT, CONTRACTOR shall furnish to the Contract Officer proof of the insurance required in this section. Failure by the Contract Officer to object to the contents of the certificate and/or policy endorsement or the absence of same Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 9 shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONTRACTOR to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph 7.1 above.

13.8 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by City's Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions or other relevant factors. The CONTRACTOR agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract).

Upon request by CITY, CONTRACTOR shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

13.9 Any deductibles or self-insured retentions are the responsibility of CONTRACTOR and must be declared to and approved by the CITY. At the CITY's option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

13.10 CONTRACTOR hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

14.0 DISPUTES

14.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONTRACTOR shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONTRACTOR.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONTRACTOR and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 10 14.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

15.0 NOTICES

15.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail.

15.2 For the purposes hereof, unless otherwise provided in writing by the Parties hereto, the address of the Parties and the proper person to receive any notice on each Party’s behalf is:

For CITY:

Chad Van Meeteren, Fire Chief
Dpeartment of Fire- Rescue
City of Santa Fe Springs
11300 Greenstone Avenue
Santa Fe Springs, CA 90670
Phone: (562) 944-9713
For CONTRACTOR:

Kala Devan, CEO/CFO/Secretary
Viatron Systems, Inc.
18233 Hoover Street
Garden, CA 90248

15.4 CONTRACTOR represents and warrants that its employer's identification number is 33- 0615733.

16.0 CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

16.1 CONTRACTOR certifies that CONTRACTOR is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants before they perform any SERVICES under this AGREEMENT.

17.0 GENERAL PROVISIONS

17.1 Accounting Records. CONTRACTOR shall keep records of the direct reimbursable expenses pertaining to the SERVICES and the records of all accounts between the CONTRACTOR and any subcontractors. CONTRACTOR shall keep such records on a generally Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 11 recognized accounting basis. These records shall be made available to the Contract Officer, or the Contract Officer's authorized representative, at mutually convenient times, for a period of three (3) years from the completion of the SERVICES.

17.2 Contract Officer. The Fire Chief shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY shall be the responsibility of the Contract Officer. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

17.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of San Diego. CONTRACTOR hereby irrevocably consents to service outside the State of California and to the personal jurisdiction of and exclusive venue in the state and federal courts in the County of San Diego, California and waives any objection to such jurisdiction or venue. CONTRACTOR hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.

17.4 Business Certificate. CONTRACTOR and its subcontractors, if any, are required to obtain and maintain a City Business Certificate during the duration of this AGREEMENT.

17.5 Compliance with Law. The CONTRACTOR shall be responsible for complying and ensuring its subcontractors comply with all local, state, and federal laws, rules, regulations, orders, policies, protocols and guidance, whether or not said laws are expressly stated or referred to herein, including, but not limited to complying with COVID-19 sanitation protocols, health orders and guidance.

17.6 [RESERVED – NO TEXT]

17.7 Responsibility for Others. CONTRACTOR shall be responsible to the CITY for its services and the services of its subcontractors. CONTRACTOR shall not be responsible for the acts or omissions of other parties engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

17.8. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision that is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

17.9. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 12 or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT and shall cooperate in good faith to resolve the same.

17.10 Non-Discrimination. CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

17.8 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect default other than as specified in said waiver.

17.9 Third Parties. No provision contained in the AGREEMENT shall create or give to third parties any claim or right of action against the CITY or CONTRACTOR or their respective officers, directors, officials, employees, representatives, contractors, subcontractors or agents.

17.10 Survival. The provisions of the AGREEMENT that by their nature survive termination or final completion of the AGREEMENT, including all warranties, indemnities, payment obligations, and the CITY's right to audit CONTRACTOR's books and records, shall remain in full force and effect after final completion or any termination of the AGREEMENT.

17.11 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 13 performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

17.12 Exhibits Incorporated. All Attachments/Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
[SIGNATURES CONTINUED ON NEXT PAGE]
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 27 18. SIGNATURES

18.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY: CONTRACTOR:

By: ______________________________
Rene Bobadilla
City Manager
By: ______________________________
Albert Fader
Vice President
Date: _____________________________ Date: ____________________________

APPROVAL AS TO CONTENT:
____________________________________ ___________________ Chad Van Meeteren, Fire Chief Date
APPROVAL AS TO FORM:
____________________________________ ___________________ Rick Olivarez, City Attorney Date

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 10/21/2024
28 SD #4816-1915-4163 v1

ATTACHMENT A
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CITY OF SANTA FE SPRINGS
Presented By:

Prepared For:

V i a T R O N V T X C o n t e n t
M a n a g e m e n t S y s t e m s
DEPARTMENT OF FIRE-RESCUE 11300 Greenstone Avenue
Prepared By:

ERNST GANGNES
The Paperless Office Specialists
[email protected]
T/310-756-0604
Santa Fe Springs, CA 90670
Los Angeles, CA 90248
18233 Hoover Street
ViaTRON SYSTEMS, INC
Fax: 310.756.0609
VERSION 2
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

FIRE FILES

GREENSTONE
AVENUE

DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type FIRE FILES
LETTER SIZE 20 FILES CABINETS - 6
DRAWERS OPER CABINET.
26 INCH LONG DRAWERS.
120 TOTAL DRAWERS
120 26 3120 499,200 $0.089 $ 44,428.80

MAPS FOLDED MAPS - ESTIMATED
40 PAGES PER BOX.

ESTIMATED 208 BOXES
8,320 $0.95 $ 7,904.00
Optional *BOX AND PACKING
ESTIMATED - 208 BOXES (15
INCH)
Indexing
507,520 Sub Total $ 52,332.80

FIRE FILES -

ARCHIVE

STORAGE

FACILITY

DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type FIRE FILES
LETTER SIZE 480 BANKERS BOXES - 24

INCHES LONG
480 24 11520 1,843,200 $0.089 $ 164,044.80

DOCUMENT ANALYSIS - SCOPE OF WORK
PJ9396 - CITY OF SANTA FE SPRINGS DEPTS OF FIRE & RESCUE CMAS CONTRACT NUMBER - 3-22-03-1075
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Base Scanning rate is $0.079 Per Page.
**ADVANCED PREP & QC - INCLUDES $0.02 PER PAGE. Advanced Doc prep, heavy staples, color sheets, Tag Maps for Scanning on Large Format scannet, etc. Advanced QC deliver 2 files one for master fire file and one for Plans.

Technical Quality Control for 2 data deliveries. PDF/A format plus laserfiche.

Large Format maps - $0.95 Per Page.

Fragile or Torn maps - $1.45 needs to be inserted in plastic sleeves.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Estimated Pages
Sub Total

FIRE FILES -

GREENSTONE
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

MAPS FOLDED MAPS - ESTIMATED
40 PAGES PER BOX.

ESTIMATED 480 BOXES
19,200 $0.95 $ 18,240.00
Indexing
1,862,400 Sub Total $ 182,284.80
HUMAN

RESOURCES
DEPT

DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type HR FILES - BINDERS - BLUE

SHEETS AND BASEMENT
LETTER SIZE 8 BINDERS - 4 INCHES

BLUE SHEETS - PAST

EMPLOYEES
8 4 32 6,400 $0.079 $ 505.60

WORKERS COMP -
1 DRAWER 15 INCHES
1 DRWER 25 INCHES
1 40 40 8,000 $0.079 $ 632.00

ADMIN FILES
4 BOXES - 12 INCHES
4 12 48 9,600 $0.079 $ 758.40

BENEFITS
2 BOXES - 15 INCHES
2 15 30 6,000 $0.079 $ 474.00

DISAPLINE
2 BOXES - 15 INCHES
2 15 30 6,000 $0.079 $ 474.00
Optional *BOX AND PACKING
ESTIMATED - 15 BOXES (15
INCH)
Estimated Pages Sub Total

FIRE FILES - ARCHIVE

STORAGE FACILITY
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Technical Quality Control for 2 data deliveries. PDF/A format plus laserfiche.

Large Format maps - $0.95 Per Page.

Fragile or Torn maps - $1.45 needs to be inserted in plastic sleeves.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 Indexing
36,000 Sub Total $ 2,844.00

FINANCE DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type FINANCE DEPT - MISC

LETTER SIZE MIXED FINANCE BOXES IN

HALLWAY
298 BOXES 15 INCH - HEAVY

PREP - ADVANCED
298 15 4470 894,000 $0.089 $ 79,566.00
6 BOXES - 25 INCHES -

HEAVY PREP - ADVANCED
6 25 150 30,000 $0.089 $ 2,670.00

MICROFILM ROLLS -
Timesheets - Index at the roll
level.
25 Rolls
25 $49 $ 1,225.00
Indexing
924,000 Sub Total $ 83,461.00
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Base Scanning rate is $0.079 Per Page.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Estimated Pages
Sub Total
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Time Sheets, Finance/AP, Invoices, Cchecks, cash Recipts, Business Licenses.

Base Scanning rate is $0.079 Per Page. Advanced Prep needed for cash reciepts. **ADVANCED PREP & QC - INCLUDES $0.02 PER PAGE. Advanced Doc prep, Small receipts, heavy staples, color sheets, . Advanced QC deliver 2 files one for master fire file and one for Plans. Technical Quality Control for 2 data deliveries. PDF/A format plus laserfiche.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Estimated Pages
Sub Total
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 PUBLIC
WORKS

DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type PUBLIC WORKS - LETTER

SIZE AND MAPS

LETTER SIZE PERMITS (BASEMENT)
13 BOXES - 18 INCHES -

INDEX BY PERMIT NUMBER -
3 PAGES PER FILE - HEAVY
PREP
13 18 234 46,800 $0.089 $ 4,165.20

LETTER SIZE PROJECT SPEC FILES -

ENGINEERING (SOME
FOLDED MAPS) - 57 BOXES -
24 INCHES
57 24 1368 218,880 $0.089 $ 19,480.32

LETTER SIZE PROJECT SPEC FILES -

ENGINEERING (SOME
FOLDED MAPS) - 24
DRAWERS - 26 INCHES PER

DRAWER - INDEX BY

FOLDER DESCRIPTION
24 26 624 156,000 $0.089 $ 13,884.00
LETTER SIZE WATER FILES - 33 INCH
DRAWERS - 3 TOTAL

DRAWERS
3 33 99 19,800 $0.079 $ 1,564.20

LETTER SIZE CIP PROJECTS -
12 DRAWERS - 33 INCHES
12 33 396 79,200 $0.079 $ 6,256.80
LETTER SIZE VALLEY VIEW FILES 26
INCH DRAWERS - 16

DRAWERS
16 26 416 83,200 $0.079 $ 6,572.80
LETTER SIZE FREEWAY FILES 5
DRAWERS - 38 INCHES
5 38 190 38,000 $0.079 $ 3,002.00

LETTER SIZE CIP FILES - CONT
40 DRAWERS - 28 INCHES -

INDEX FOLDER

DESCRIPTION
40 28 1120 224,000 $0.079 $ 17,696.00

LETTER SIZE MISC BINDERS
120 BINDERS - 4 INCHES -

INDEX BY BINDER

DESCRIPTION
120 4 480 84,000 $0.079 $ 6,636.00

LETTER SIZE PUBLIC WORKS FILES
17 CABINETS - 4 DRAWERS
EACH (68 TOTAL DRAWERS) -
28 INCHES EACH
68 28 1904 380,800 $0.079 $ 30,083.20

MAPS MAPS -
1,000 ROLLS - 10 PAGES

EACH - INDEX BY DRAWING
NUMBER
1000 10 10,000 $0.95 $ 9,500.00
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

MAPS MAPS -
20 CABINETS - 10 DRAWERS
EACH - 120 PAGES PER

DRAWER - INDEX BY

DRAWING NUMBER
200 120 24,000 $0.95 $ 22,800.00

APERTURE
CARDS

APERTURE CARDS
20 BOXES - 6 INCHES
35 MM CARDS
20 6 120 14,400 $1.50 $ 21,600.00
Optional
Indexing
1,379,080 Sub Total $ 163,240.52

COMMUNITY

DEVELOPMEN
T

DESCRIPTION DRAWER/
BOXES

INCHES TOTAL
INCHES

ESTIMATED

PAGE COUNT

UNIT PRICE PRICING
Doc Type COMMUNITY DEVELOMENT

LETTER SIZE CUP'S - INCLUDED FOLDED
MAPS - 15 DRAWERS - 31
INCHES
INDEX BY: ADDRESS, CUP #,

AND TYPE
15 31 465 74,400 $0.089 $ 6,621.60
LETTER SIZE COM DEV FILES - 40
DRAWERS - 24 INCH

DRAWERS - SOME FOLDED
MAPS
40 24 960 192,000 $0.089 $ 17,088.00

LETTER SIZE FILE JACKETS AND

ADDRESSES -
8 DRAWERS - 33 INCH

DRAWERS
8 33 264 52,800 $0.079 $ 4,171.20
Estimated Pages
Sub Total
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Technical Quality Control for 2 data deliveries. PDF/A format plus laserfiche.

Large Format maps - $0.95 Per Page.

Fragile or Torn maps - $1.45 needs to be inserted in plastic sleeves.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

LETTER SIZE FILE JACKETS AND

ADDRESSES -
19 DRAWERS - 39 INCH

DRAWERS
19 39 741 148,200 $0.079 $ 11,707.80

LETTER SIZE CUPS - PLAN APPROVALS -
50 DRAWERS - 26 INCHES -

LETTER SIZE PLUS FOLDED
MAPS
50 26 1300 208,000 $0.089 $ 18,512.00

LETTER SIZE COMMUNITY DEVELOMENT -

MISC FILES BASEMENT
48 BOXES - 18 INCHES
48 18 864 172,800 $0.079 $ 13,651.20

LETTER SIZE COMMUNITY DEVELOMENT -

MISC FILES BASEMENT
10 BOXES - 15 INCHES
10 15 150 30,000 $0.079 $ 2,370.00

LETTER SIZE COMMUNITY DEVELOMENT -

MISC FILES BASEMENT
20 BOXES - 24 INCHES
20 24 480 96,000 $0.079 $ 7,584.00
LETTER SIZE PLANNING MISC 13 30 390 78,000 $0.079 $ 6,162.00

MAPS CUPS PLAN APPROVAL -
MAPS - ESTIMATED 50 PER
DRAWER
90 26 2340 4,500 $0.95 $ 4,275.00

MAPS PLOT PLANS - FOLDED

MAPS IN DRAWERS
45 DRAWERS - 26 INCHES

INDEX BY ADDRESS
45 26 1170 70,200 $0.95 $ 66,690.00
MAPS 1,000 PAGES OF MAPS -
ROLLS
1,000 $0.95 $ 950.00

MAPS PLANS BOXES - FOLDED
MAPS - 120 PAGES PER BOX -
6 BOXES
6 720 $0.95 $ 684.00
Indexing
1,128,620 Sub Total $ 160,466.80
BOX TYPE - FOLDER DESCRIPTION, ETC. Good condition, Multi Colors, 8.5 x 14 Size paper, Double Sided, Staples, Brackets, PDF Format, OCR, Black & White, 300 DPI. Heavy Doc prep - Lots of staples and color sheets. Also need to tag maps and scan on Maps scanner.

Technical Quality Control for 2 data deliveries. PDF/A format plus laserfiche.

Large Format maps - $0.95 Per Page.

Fragile or Torn maps - $1.45 needs to be inserted in plastic sleeves.

MANIFEST CREATION. PDF/A DELIVERY ON A HARD DRIVE
LASERFICHE DATA DELIVERY - BREIFCASE FILE OR VOLUME FILE.

Estimated Pages
Sub Total
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 MISC TASKS DESCRIPTION Estimated
Counts

UNIT PRICE PRICING

MISCELLANEOUS
FREE $ -
TDB $10 $ -
TBD $3 $ -
$1 $ -
Sub Total $ -
5,837,620 Total $ -
5,837,620 Total $ 644,630
Our CMAS State of California Scanning contract Pricing is as follows:

CMAS #3-22-03-1075.

1. Maps scanning - Black & White - size C, D or E - $0.95

2. Maps scanning - Color Scanning - size C, D or E + $0.14 a page

3. Letter Size scanning – black & white - $0.079

4. Letter Size scanning – Color + $0.005

5. Micro Film conversion - $0.034 per image

6. Microfiche Conversion $0.034 per image or $1.50 a sheet

7. COM Fiche - $0.034 per image

8. Shredding - $4.00 per box (Bankers box)

9. Storage - $1.00 per box per month

10. CD Conversion - $30 an hour

11. PDF conversion - Free

12. Full text OCR processing - standard - Free

13. Artificial Intelligence OCR Processing - $0.01
Optional Services:

1. Boxing and Packing Services - $9.50 per box

2. Advanced Doc prep - $0.01

3. Advanced QC - $0.01

4. Advanced Scanning - $0.01

5. Advanced Indexing - $0.01

6. Special handling - Fix and repair torn maps - $30 an hour

7. Level 2 - Advanced Doc prep, Indexing, QC or Scanning - $30 an hour

8. LaserFiche formatting – Free. Briefcase formatting and upload.

GRAND TOTAL BASED ON ESTIMATES
June 25th 2024 - Confidential Document Analysis intended for The City of Santa Fe Springs Citywide - Dept of Fire & Rescue ViaTRON Systems Inc - prepared by Ernst Gangnes. PJ9396 CMAS - STATE OF CALIFORNIA PIGGYBACK CONTRACT FOR SCANNING SERVICES - 3-22-03-1075 Estimated Pages -
LONG TERM BOX STORAGE - MONTHLY *BOXES
*based on estimates
OPTIONAL - BOXING PACKING & LABELING *BOXES
SHREDDING SERVICES *BOXES

FREIGHT PER TRIP
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

PROJECT DETAILS

CITY OF SANTA FE SPRINGS
PROJECT NO : 9457 DATE :

Page 2 of 3 ends

9/25/2024

PROFESSIONAL SERVICES

SCANNING SERVICES
DOCUMENT CONVERSION SERVICES - CMAS NUMBER - 3-22-03-1075

FINANCE FILES -
ESTIMATED 924,000 PAGES

SCANNING SERVICES

DOCUMENT CONVERSION SERVICES -

PUBLIC WORKS FILES -
ESTIMATED 1,379,080 PAGES

SCANNING SERVICES

DOCUMENT CONVERSION SERVICES -

COMMUNITY DEVELOPMENT FILES -
ESTIMATED 1,128,620 PAGES

SCANNING SERVICES

DOCUMENT CONVERSION SERVICES -
CMAS # 3-22-03-1075

FIRE FILES - GREENSTONE AVENUE -
ESTIMATED 507,520 PAGES

SCANNING SERVICES

DOCUMENT CONVERSION SERVICES -
FIRE FILES - ARCHIVE STORAGE FACILITYESTIMATED 1,862,400 PAGES

SCANNING SERVICES

DOCUMENT CONVERSION SERVICES -

HUMAN RESOURCES FILES -
ESTIMATED 36,000 PAGES
TOTAL FOR PROFESSIONAL SERVICES $644,627.00
TERMS
Payments
Product & Professional Services - Payments of NET 30
Payments
Scanning Services - Payment is billed monthly based on data delivered.

Late Payments
Client will be charged 6% for late payment of invoice.

Project Schedule
[Confidential Document] ERNST GANGNES 9/25/2024
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

PROJECT DETAILS

CITY OF SANTA FE SPRINGS
PROJECT NO : 9457 DATE :

Page 3 of 3 ends

9/25/2024
TERMS
Prior to beginning the project, Client and ViaTRON will meet for a pre-installation meeting. At this meeting both, Client and ViaTRON shall discuss and agree to a project schedule. Both parties shall agree to complete the project in the shortest possible time.

Shredding Services
ViaTRON provides free certified box shredding services. These arrangement must be make prior to beginning the project.

Performance Guarantee - Data Conversion
ViaTRON employs a variety of hardware and software technology to ensure the highest quality of work is delivered to the client. All work performed and delivered to the client is guaranteed for one year from the date of the contract. If you find a defect during the warranty period, ViaTRON will correct the defect. This including double paper feed, indexing errors and image resolution enhancement. It is important that the source/original documents from the client are in legible condition.

Proposal Expiration Date
Due to constant changes in the technology industry the prices listed in this proposal are guaranteed for 90 days from the date of this proposal.

TOTAL FOR TERMS $0.00
FINAL PRICE $644,627
Project Approval:

Date

PROJECT PRICING
Signature
[Confidential Document] ERNST GANGNES 9/25/2024
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE
Viatron Systems, Inc. Categories Information CMAS NUMBER: 3-22-03-1075 CMAS TERM DATES: 3/28/2022 through 9/19/2026
CMAS CATEGORY: Information Technology Goods and Services

APPLICABLE
TERMS & CONDITIONS: January 20, 2022
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE SCHEDULE #: GS-03F-142DA
BASE SCHEDULE HOLDER: ARC Document Solutions, LLC
This California Multiple Award Schedule (CMAS) provides for the purchase and warranty of document conversion services, document production on-site and offsite services, electronic records management solutions, physical records management services, managed print services, and 3D printing solutions and additve manufcturing solutions. (See page 3 for the specific services, labor categories, and restrictions applicable to this CMAS.)
NOTICE: Products and/or services on this CMAS may be available on a Mandatory Statewide Contracts. If this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the Statewide Contract User Instructions. Information regarding Statewide Contracts can be obtained at the: Statewide Contract Index Listing (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Acquisitions/StatewideContracts). This requirement is not applicable to local government agencies.

The most current Ordering Instructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions and Special Provisions and CMAS Terms and Conditions.

Effective Date: 3/28/2022 Original Signature on File
Bryan Dugger, Program Analyst, California Multiple Award Schedules Unit Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE
Viatron Systems, Inc. Categories Information CMAS NUMBER: 3-22-03-1075 CMAS TERM DATES: 3/28/2022 through 9/19/2026
CMAS CATEGORY: Information Technology Goods and Services

APPLICABLE
TERMS & CONDITIONS: January 20, 2022
MAXIMUM ORDER LIMIT:

Effective Date: 3/28/2022 Original Signature on File
Bryan Dugger, Program Analyst, California Multiple Award Schedules Unit Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 2 Agency non-compliance with the requirements may result in the loss of delegated authority to use the CMAS program.

CMAS contractor non-compliance with the requirements may result in termination.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 3

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base schedule for the products and/or services available.

IT Consult-Document Conversion
IT Consult-Project Mgmt
IT Service-Data/Records Mgmt
IT Service-Document Scanning

AVAILABLE PRODUCTS AND/OR SERVICES
Only services listed on pages 20-47 are available within the scope of this CMAS:

The ordering agency must verify all products and/or services are currently available on the base General Services Administration (GSA) schedule. Access the GSA eLibrary at www.gsaelibrary.gsa.gov.

Only the following job titles are available within the scope of this CMAS:

Document Prep Clerk
Information Management Consultant
Information Management Operator
AIM Operations Director
AIM Scanner Operator
You may verify the following current information about the job titles available in the base schedule at the General Services Administration (GSA) eLibrary (www.gsaelibrary.gsa.gov):

Description of the functional requirements
Minimum education and experience requirements
Maximum pricing allowed (lower pricing acceptable)

EXCLUDED PRODUCTS AND/OR SERVICES
Professional audio/video products, office furniture, signs, office management needs assessment and analysis services, educational support services, training courses, and order-level materials are not available under this CMAS.

ISSUE PURCHASE ORDER TO
Agency purchase orders must be sent to the following:

Viatron Systems, Inc.
18233 Hoover Street
Gardena, CA 90268
Attn: Ernst Gangnes
E-mail: [email protected]
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 4 Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

Contact: Ernst Gangnes
Phone: (310) 702-5975
E-mail: [email protected]
TOP 500 DELINQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) 10295.4, and prior to placing an order for IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor’s name does not appear on either list of the 500 largest tax delinquencies pursuant to Revenue and Taxation Code 7063 or 19195. See next paragraph for information.

The Franchise Tax Board’s list of Top 500 Delinquent Taxpayers is available at www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/index.html.

The California Department of Tax and Fee Administration’s list of Top 500 Sales & Use Tax Delinquencies in California is available at www.cdtfa.ca.gov/taxes-and-fees/top500.htm.

MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base schedule.

The ordering agency is encouraged to seek prices lower than those in the base schedule. When responding to an agency’s Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.

PRICE DISCOUNTS
This CMAS contains quantity and dollar volume discounts. See the base schedule for the specific percentage of discount.

MANAGED PRINT SERVICES
Prior to entering into a contract for Managed Print Services involving the installation of software into an agency’s network, a security risk assessment by the ordering agency’s Information Security Office (ISO) should be performed. This assessment should account for the unique design of the customer’s network, their security requirements, and the level of risk tolerance for the organization.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 5

CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to PCC 2010, effective January 1, 2017, applicants must certify their compliance with the California Civil Rights laws and Employer Discriminatory Policies (Civil Code 51, GC 12960). It is the agency’s responsibility to verify that the contractor has a California Civil Rights Law Certification on file.

WARRANTY
For warranties, see the base schedule, the CMAS Terms and Conditions, General Provisions, and CMAS Warranty.

CMAS contractor personnel shall have the experience, education, and expertise as defined in the base schedule.

DELIVERY
30 days after receipt of order or as negotiated between agency and CMAS contractor and included in the purchase order.

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Origin. Buying agency pays the freight charges.

State agencies shall follow the instructions below whenever the weight of the purchase is 100-lbs or more and F.O.B. Destination, Freight Prepaid is not used. This requirement is not applicable to local government agencies.

All shipments will be made by ground transportation unless otherwise ordered on the purchase order.

Before placing order, contact DGS Transportation Management Unit (TMU) to determine the routing of freight shipments. The TMU contact information can be found at the TMU website (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-AccordionList/Acquisitions/Transportation-Management). You will need to provide Transportation Management with the point of origin and destination. They will also want to know the commodity being shipped and the estimated shipping weight of the order. If shipping overnight, the account number must be included.

Routing information should be shown on the face of the purchase order in the format shown below.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 6 Shipping Instructions:

Supplier route via:

Carrier’s telephone number:

Annotate bill/s of lading as follows:
“Freight for account of State of California. Tender Number: applies. State of California Purchase Order Number: SHIP FREIGHT COLLECT.” Estimated Freight charges:
.

If supplier is unable to use this carrier, contact TMU.

The following statement must be noted on the purchase order when the commodities are being shipped via United Parcel Service (UPS) and the State is paying directly to UPS (Collect).

Shipping Instructions:

Supplier route via United Parcel Service (ground).

State of California, Department of UPS account number applies.

State of California Purchase Order Number . SHIP COLLECT. Estimated UPS charges: .

If supplier is unable to use UPS, contact TMU.

CMAS Contractor Note: Additional shipping costs incurred by deviation to above shipping instructions without Transportation Management approval shall be charged to the CMAS contractor.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency’s purchasing authority threshold. State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasing Authority website (www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-ListFolder/List-of-State-Departments-with-Approved-Purchasing-Authority).

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 7

HOW TO USE CMAS
Agencies must adhere to the detailed requirements in the State Contracting Manual (SCM) when using CMAS. The requirements for the following bullets are in SCM, Volume 2, Chapter 6 (for nonIT), SCM, Volume 3, Chapter 6 (for IT), and SCM, Volume FISCal, Chapter 5 (FISCal):

Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements, see SCM, Volume 2, Chapter 3, 3.5.7 and Volume 3, Chapter 3, 3.4.7.

Search for potential CMAS contractors on the CMAS website (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-AccordionList/Acquisitions/California-Multiple-Award-Schedules) and select “Find a CMAS Contractor.”
Request offers from a minimum of 3 CMAS contractors including one small business (SB) and/or Disabled Veteran Business Enterprise (DVBE), if available, who are authorized to sell the products and/or services needed.

If requesting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Standard 843) in the RFO. This declaration must be completed and returned by the DVBE prime contractor and/or any DVBE subcontractors. (See SCM Volumes 2, 3, and FISCal, Chapter 3).

This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intent to award, evaluation criteria, advertising, etc., are not applicable.

If less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers did not respond with an offer.

Assess the offers received using best value methodology, with cost as one of the criteria.

Issue a Purchase Order to the selected CMAS contractor.

For CMAS transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases.

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited.

Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders, per PCC 10329.

Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited, per State Administrative Manual (SAM) 4819.34.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 8

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.
a. State Departments:

Standard 65 Purchase Documents – State departments not transacting in FISCal must use the Purchasing Authority Purchase Order (Standard 65) for purchase execution. An electronic version of the Standard 65 is available at the Department of General Services (DGS), Procurement Division (PD) website
(www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx), select Standard (STD) Forms.

FISCAL Purchase Documents – State departments transacting in FISCal will follow the FISCal procurement and contracting procedures.
b. Local Government Agencies:

Local government agencies may use their own purchase order document for purchase execution.

The agency is required to complete and distribute the purchase order. For services, the agency shall modify the information contained on the order to include the service period (start and end date), and the monthly cost (or other intermittent cost), and any other information pertinent to the services. The cost for each line item must be included in the order, not just system totals.

The contractor must immediately reject purchase orders that are not accurate. Discrepancies are to be negotiated and incorporated into the purchase order prior to product delivery and service implementation.

2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the CMAS expires. However, delivery of the products or completion of the services may be after the CMAS expires (unless otherwise specifically stated in the purchase order). Amending the purchase order to add quantity, time, or money is not possible if the CMAS expired.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 9

3. Multiple CMAS Agreements on a Single Purchase Order
Agencies wishing to include multiple CMAS agreements on a single FISCal purchase order must adhere to the following guidelines:

All CMAS must be for the same CMAS contractor.

The purchase order must go to one contractor location.

Enter the word “CMAS” in the space reserved for the Leveraged Procurement Agreement (LPA) number. The word “CMAS” signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code.

For each individual CMAS, the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division.

The total of all items on the purchase order must not exceed the purchase order limit identified in the CMAS.

Do not combine items from IT and non-IT CMAS agreements. An Information Technology CMAS begins with the number “3” and a non-IT CMAS begins with the number “4.” The purchase order limits are different for these CMAS agreements.

4. Amendments to State Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.

SCM, Volumes 2 & 3, Chapter 6, 6.A5.0 and SCM, Volume FISCal, Chapter 5, 5.A4.0 provides the following direction regarding amendments to all types of LPA purchase orders:

Original orders, which include options for changes (e.g., quantity or time), that were evaluated and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments. If the original order did not evaluate options, then amendments are not allowed unless an NCB is approved for those amendments.

Amendments unique to non-IT services are covered in SCM, Volume 2, Chapter 6, 6.B2.9 and SCM, Volume FISCal, Chapter 5, 5.A4.1 as follows:

If the original contract permitted amendments, but did not specify the changes (e.g., quantity or time), it may be amended, per Public Contract Code (PCC) § 10335 (d)(1). Only a contract may be amended once under this exemption. The time shall not exceed one year, or add not more than 30% of the original order value and may not exceed $250,000. If the original contract did not have language permitting amendments, the NCB process must be followed.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 10

CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor is a certified SB enterprise. Their Office of Small Business and DVBE Services (OSDS) certification number 38538 expires on 1/31/2024.

If this certification has expired, the current expiration date should be verified at Cal eProcure (caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx). The OSDS contact information can be found on the OSDS website (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-IntroAccordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/CertificationProgram). Note that some companies have been assigned a new certification number, so use the company name and/or certification number when checking status on-line.

SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders under the CMAS program, State agencies shall whenever practicable first consider offers from small businesses that have established CMAS (GC 14846(b)). NOTE: DGS auditors will request substantiation of compliance with this requirement when agency files are reviewed.

CMAS Small Business and Disabled Veteran Partners lists (www.dgs.ca.gov/PD/About/PageContent/PD-Branch-Intro-Accordion-List/Acquisitions/California-Multiple-Award-Schedules) can be found on the CMAS website by selecting “Find a CMAS Contractor”.

In response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (a fee charged to customer agencies to support the CMAS program) for orders to California certified small business enterprises.

SMALL BUSINESS/DVBE - TRACKING
State agencies are able to claim subcontracting dollars towards their SB or DVBE goals whenever the CMAS contractor subcontracts a commercially useful function to a certified SB or DVBE. The CMAS contractor will provide the ordering agency with the name of the SB or DVBE used and the dollar amount the ordering agency can apply towards its SB or DVBE goal.

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. The amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.

2. The CMAS contractor will provide an ordering agency with the following information at the time the order is quoted:
a. The CMAS contractor will state that, as the prime contractor, it shall be responsible for the overall execution of the fulfillment of the order.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 11 b. The CMAS contractor will indicate to the ordering agency how the order meets the SB or DVBE goal, as follows:
i. List the name of each company that is certified by the Office of Small Business and DVBE Services that it intends to subcontract a commercially useful function to; and ii. Include the SB or DVBE certification number of each company listed, and attach a copy of each certification; and
iii. Indicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and iv. Indicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering agency’s purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.

WITHHOLD LANGUAGE (SB588)
Option 1 – Withhold Language
Upon delivery or completion of ordered goods or services for which the Contractor committed to DVBE subcontractor participation, state departments must require the Contractor to certify all the following:

1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.

2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor must provide proof of payment for the work.

In accordance with the Military and Veterans Code 999.7, state departments shall withhold $10,000 from the final payment, or the full final payment if less than $10,000, if the Contractor fails to meet the certification requirements identified above. State departments shall notify the Contractor of their failure to meet the certification requirements and give the Contractor an opportunity to comply with the certification requirements. If after 30 calendar days from the date of notice, the Contractor refuses to comply with the certification requirements, the state department shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000.

Option 2 – No Withhold Language
During the contract term and upon completion of the contract for which a DVBE subcontractor commitment was made, DGS-PD will require the Contractor to certify all participation commitments and payments under the contract have been made to the DVBE. Upon request by DGS-PD, the Contractor shall provide proof of payment for the work.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 12

CONSULTING OR PERSONAL SERVICES
To ensure sufficient expertise for all consulting or personal services, prior to issuing an order, the agency is required to review the resumes of all personnel the CMAS contractor intends to use to fulfill the order. Each agency is responsible for verifying that contractor personnel meet any education or experience requirements listed in the base schedule.

Each order should contain, as a minimum, a description of the task, a statement of the contractor’s responsibilities, completion criteria, a list of deliverable items (if any), the estimated start date, the scheduled completion date, and a fixed cost for each task.

The aggregate of the fixed costs for all tasks constitutes the fixed price ceiling for all tasks described.

1. Progress Payments
For an IT service CMAS, see the CMAS IT Terms and Conditions, Provision #75, CMAS Progress Payments & Risk Assessment.

2. Outsourcing Services
Careful analysis must be given by State agencies to using contracted personnel rather than using civil service positions within State government.

GC 19130(c) requires that all persons who provide services to the State under conditions that constitute an employment relationship shall, unless exempted by Article VII (Section 4) of the California Constitution, be retained under an appropriate civil service appointment.

Issuing a CMAS purchase order for services to an independent contractor is permissible when any of the following conditions set forth in GC 19130(b) can be met:

Exempt under Constitution
New State function and legislative authority
Service not available; highly specialized or
Technical
Incidental to the purchase or lease
Conflict of interest; need unbiased findings
Emergency appointment
Private counsel, with Attorney General approval and Governor’s Office, if applicable Contractor will provide deliverables that are not feasible for the State to provide Training when civil service is not available
Urgent, temporary, or occasional services when civil service delay would frustrate the purpose (see Option 2)
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 13 When justified as outlined above, personal services must fall under one of the two following options:

Option 1. CMAS orders for personal services such as project management, independent verification and validation, systems analysis and design, and miscellaneous services are not limited to the number of hours or months per year that a consultant can work if the services contracted for are not available within civil service, cannot be performed satisfactorily by civil service employees, or are of such a highly specialized or technical nature that the necessary expert knowledge, experience, and ability are not available through the civil service system (GC 19130.b (3)).

Option 2. CMAS personal services orders for programmers, systems analysts, and technical specialists which are of an urgent, temporary, or occasional nature, such that hiring additional civil service positions is not feasible, are limited to 9 months (1,548 hours) per consultant within a twelve consecutive month period (GC 19130.b (10)/California State Constitution, Article VII, Section 5).

This provision is per agency and is inclusive of orders issued on your behalf by another agency.

Contractors must wait three months from CMAS order termination/expiration before submitting the candidate’s resume for work at the same agency/department.

For both options above, the contractor may conduct training courses for which appropriately qualified civil service instructors are not available, provided that permanent instructor positions in academies or similar settings shall be filled through civil service appointment (GC 19130.b (9)).

For each order, the agency must prepare and retain in their file a written justification that includes specific and detailed factual information that demonstrates that the contract meets one or more of the conditions set forth in (GC 19130(b)).

3. State Personnel Board Requirements
State Personnel Board approval is required for a purchase order based on cost savings to the State as justification for not using civil service personnel.

4. Statement of Work
A Statement of Work (SOW) must be prepared as applicable for each purchase order.

Information regarding the preparation of a SOW is available at the CMAS website (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-AccordionList/Acquisitions/California-Multiple-Award-Schedules), select “Statement of Work Information”, Agencies are strongly encouraged to use this information when developing SOW requirements that will accompany the RFO and the resulting purchase order.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 14

5. Follow-on Contracts Are Prohibited
No person, firm, or subsidiary thereof who has been awarded a purchase order for consulting services, or a purchase order that includes a consulting component, may be awarded a purchase order for the provision of services, delivery of goods or supplies, or any other related action which is required, suggested, or otherwise deemed appropriate as an end product of the purchase order (PCC 10365.5).

Therefore, any consultant who develops a program study or provides formal recommendations is precluded from providing any work recommended in the program study or the formal recommendation.

STATE AND LOCAL GOVERNMENTS CAN USE CMAS
State and local government agency use of CMAS is optional. A local government is any city, county, city and county, district, or other local governmental body or corporation, including Universities of California, California State Universities, K-12 schools, and community colleges empowered to expend public funds. While the State makes this CMAS available, each local government agency should make its own determination whether the CMAS program is consistent with its procurement policies and regulations.

PCC 10298 allows any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds to contract with suppliers awarded CMAS without further competitive bidding.

See complete PCC 10298 language at
(leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10298).

PCC 10299 allows any school district empowered to expend public funds to utilize CMAS without further competitive bidding.

See complete PCC 10299 language at
(leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10299).

UPDATES AND/OR CHANGES
A CMAS supplement is not required for updates and/or changes once the update and/or change becomes effective for the base schedule, except as follows:

A CMAS supplement is required when the CMAS is based on specific products and/or services from another contractor’s multiple award contract and the contractor wants to add a new manufacturer’s products and/or services.

A CMAS supplement is required for new federal contract terms and conditions that constitute a material difference from existing contract terms and conditions. A material change has a potentially significant effect on the delivery, quantity or quality of items provided, the amount paid to the contractor or on the cost to the State.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 15

SELF-DELETING BASE SCHEDULE TERMS AND CONDITIONS
Instructions, or terms and conditions that appear in the Special Items or other provisions of the base schedule and apply to the purchase, license, or rental (as applicable) of products or services by the US Government in the United States, and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).

Federal regulations and standards, such as Federal Acquisition Regulation, Federal Information Resources Management Regulation, Federal Information Processing Standards, General Services Administration Regulation, or Federal Installment Payment Agreement shall be self-deleting.

Federal blanket orders and small order procedures are not applicable.

ORDER OF PRECEDENCE
The CMAS Terms and Conditions takes precedence if there is a conflict between the terms and conditions of the contractor's base schedule, packaging, invoices, catalogs, brochures, technical data sheets or other documents (see CMAS Terms and Conditions, CONFLICT OF TERMS).

APPLICABLE CODES, POLICIES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not reduce or relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements. Nonetheless, there is no guarantee that every possible requirement that pertains to all the different and unique State processes has been included.

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, GC 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of services; or (2) receipt of an undisputed invoice, whichever is later.

2. Payee Data Record (Standard 204)
State Agencies not transacting in FISCal, must obtain a copy of the Payee Data Record (Standard 204) in order to process payments. State Ordering Agencies must forward a copy of the Standard 204 to their accounting offices. Without the Standard 204, payment may be unnecessarily delayed. State Agencies should contact the CMAS contractor for copies of the Payee Data Record.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 16

3. DGS Administrative and Incentive Fees
Orders from State Agencies:

DGS will bill each State agency directly an administrative fee for use of CMAS. The administrative fee should NOT be included in the order total or remitted before an invoice is received from DGS. This administrative fee is waived for CMAS purchase orders issued to California certified small businesses.

Orders from Local Government Agencies:

CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and shipping) placed against their CMAS.

The incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

4. Contractor Invoices
Unless otherwise stipulated, the CMAS contractor must send their invoices to the agency address set forth in the purchase order. Invoices shall be submitted in triplicate and shall include the following:

CMAS number
Agency purchase order number
Agency Bill Code (State Only)
Line item number
Unit price
Extended line item price
Invoice total
State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable.

The company name on the CMAS, purchase order and invoice must match or the State Controller’s Office will not approve payment.

5. Advance Payments
Advance payment is allowed for services only under limited, narrowly defined circumstances, i.e., between specific departments and certain types of non-profit organizations, or when paying another government agency (GC 11256 through 11263 and 11019).

It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is included in the purchase order.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 17 Software warranty upgrades and extensions may also be paid for in advance, one time.

6. Credit Card
The CMAS contractor accepts the State of California credit card (CAL-Card).

A purchase order is required even when the ordering department chooses to pay the CMAS contractor via the CAL-Card.

7. Leasing/Financing
California State Agencies are required to utilize the Golden State Financial Marketplace (GS SMart) program for all financing and leasing needs. California Local Government Agencies (counties, cities, K-12 school districts, community colleges, California State Universities, Universities of California, etc.) may utilize the GS SMart program for financing and leasing according to PCC 14937. The minimum dollar amount for Local Government Agency financing and leasing is $100,000.

8. Leasing
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). If payment is via the financial marketplace, the Supplier will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State’s procurement document will pay the supplier on behalf of the State.

Buyers may contact the GS SMart Administrator, Kris Bianchini via e-mail at [email protected] for further information.

OBTAINING COPY OF ORIGINAL CMAS AND SUPPLEMENTS
A copy of a CMAS and supplements, if any, can be obtained at Cal eProcure (caleprocure.ca.gov).

A complete CMAS consists of the following:

CMAS cover pages (which includes the signature page, ordering instructions and special provisions, and any attachments or exhibits as prepared by the CMAS Unit) CMAS Terms and Conditions.

Base schedule terms and conditions
Product/service listing and prices
Supplements, if applicable.

It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base schedule rates. To streamline substantiation that the needed items are in the base schedule, the agencies should ask the CMAS contractor to identify the specific pages from the base schedule that include the required products, services, and prices. Agencies should save these pages for their file documentation.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 18

CONTRACTORS ACTING AS FISCAL AGENTS ARE PROHIBITED
When a subcontractor ultimately provides all of the products or performs all of the services that a CMAS contractor has agreed to provide, and the prime contractor only handles the invoicing of expenditures, then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature and does not provide a Commercially Useful Function. It is unacceptable to use fiscal agents in this manner because the agency is paying unnecessary administrative costs.

AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting program and purchasing decisions, including use of the CMAS program and associated outcomes.

This responsibility includes, but is not necessarily limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State’s interests, obtaining required approvals, and documenting compliance with GC 19130.b (3) for outsourcing services.

It is the responsibility of each agency to consult as applicable with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order.

If you do not have legal services available to you within your agency, DGS Office of Legal Services is available to provide services.

CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to determine if there are any potential conflict of interest issues. See the CMAS Terms and Conditions, Conflict of Interest, for more information.

FEDERAL DEBARMENT
When federal funds are being expended, the agency is required to obtain (retain in file) a signed “Federal Debarment” certification from the CMAS contractor before the purchase order is issued.

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor and included in the purchase order to be applicable.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 19

ACCEPTANCE TESTING CRITERIA
If the agency wants to include acceptance testing for all newly installed technology systems, and individual equipment, and machines which are added or field modified (modification of a machine from one model to another) after a successful performance period, the test criteria must be included in the purchase order to be applicable.

AMERICANS WITH DISABILITY ACT
To view the DGS Accessibility Policy, please visit www.dgs.ca.gov/Configuration/Footer-UtilityLinks/Accessibility/Accessibility.

Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 20

LIST OF AVAILABLE SERVICES
Photo realistic renderings for Visualization of Project Concepts for Design, Build, Marketing or Sales
3D and 360 degree Visualization of Project Concepts for Design, Build, Marketing or Sales Construction Sequencing and Animations for Project Concepts in Construction Building Information Model (BIM) Production services to create, update or modify BIM information using a variety of authoring platforms including Revit, Tekla, MicroStation and others
Laser and Drone Scanning Services to scan existing physical structures, create Point Clouds, Convert Point Clouds to Revit or Total Station scanning BIM Consulting Services to develop BIM standards, execution plans and run Coordination meetings
Delivery Services – Cd Additional
Delivery Services - Cd Master / 1st
Delivery Services – Delivery Charge
Delivery Services – DVD Additional
Delivery Services - DVD Master / 1st
Delivery Services – Large Format Document Scanning
Delivery Services – Small Format BW Scanning
Delivery Services – Small Format Color Scanning
Finishing Services (Mounting / Laminating) 10 Mil Laminate 11x17 Finishing Services (Mounting / Laminating) FINISHING SERVICES (MOUNTING / LAMINATING) LABOR MOUNTING10 Mil Laminate 8.5x11
Finishing Services (Mounting / Laminating) 3 Mil Laminate 11x17 Finishing Services (Mounting / Laminating) 3 Mil Laminate 8.5x11 Finishing Services (Mounting / Laminating) 5 Mil Laminate 11x17 Finishing Services (Mounting / Laminating) 5 Mil Laminate 8.5x11 Finishing Services (Mounting / Laminating) Adhesive Backing Finishing Services (Mounting / Laminating) Eco Board Mounted Finishing Services (Mounting / Laminating) Encapsulation - Glossy 3 Mil Finishing Services (Mounting / Laminating) Encapsulation - Glossy 5 Mil Finishing Services (Mounting / Laminating) Encapsulation - Luster / Satin 3 Mil Finishing Services (Mounting / Laminating) Encapsulation - Luster / Satin 5 Mil Finishing Services (Mounting / Laminating) Encapsulation - Matte 3 Mil Finishing Services (Mounting / Laminating) Encapsulation - Matte 5 Mil Finishing Services (Mounting / Laminating) Encapsulation 10 Mil
Finishing Services (Mounting / Laminating) Labor Mounting Finishing Services (Mounting / Laminating) Laminate – Glossy 3mil Finishing Services (Mounting / Laminating) Laminate - Luster / Satin 3mil Finishing Services (Mounting / Laminating) Laminate – Matte 3mil Finishing Services (Mounting / Laminating) Laminate 10 Mil One Side Finishing Services (Mounting / Laminating) Laminate 5 Mil One Side Finishing Services (Mounting / Laminating) Lexan Laminate Finishing Services (Mounting / Laminating) Mounting – Poster Board Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 21 Finishing Services (Mounting / Laminating) Mounting 1/2 In Blk Foamcore Finishing Services (Mounting / Laminating) Mounting 1/2 In Blk Gatorfoam Finishing Services (Mounting / Laminating) Mounting 1/2 In Foamcore Finishing Services (Mounting / Laminating) Mounting 1/2 In Gatorfoam Finishing Services (Mounting / Laminating) Mounting 1/4 In Blk Sintra Finishing Services (Mounting / Laminating) Mounting 1/4 In Brown Masonite Finishing Services (Mounting / Laminating) Mounting 1/4 In White Sintra Finishing Services (Mounting / Laminating) Mounting 1/8 In Blk Sintra Finishing Services (Mounting / Laminating) Mounting 1/8 In Brown Masonite Finishing Services (Mounting / Laminating) Mounting 1/8 In White Sintra Finishing Services (Mounting / Laminating) Mounting 3/16 In Blk Foamcore Finishing Services (Mounting / Laminating) Mounting 3/16 In Blk Gatorfoam Finishing Services (Mounting / Laminating) Mounting 3/16 In Foamcore Finishing Services (Mounting / Laminating) Mounting 3/16 In Gatorfoam Finishing Services (Mounting / Laminating) Mounting Customer Supplied Base Finishing Services (Mounting / Laminating) Mounting Illus. Board Finishing Services (Mounting / Laminating) Mounting Sintra 3 Mil Large Format (Color) Auto Cad Color
Large Format (Color) Digital Color Photographic Prints – Addl Large Format (Color) Digital Color Photographic Prints – Duratrans Large Format (Color) Digital Color Photographic Prints – First Large Format (Color) Digital Color Prints - Direct To Board
Large Format (Color) Lf Color Labor Charge Per Hour
Large Format (Color) Lf Color Line Scan
Large Format (Color) Lf Color Scan - Line Drawings Cad
Large Format (Color) Lf Digital Color Prints
Large Format (Color) Red Line Prints
Large Format Printing (Black And White) Edge Binding – Standard Large Format Printing (Black And White) Err Vellum
Large Format Printing (Black And White) Folding
Large Format Printing (Black And White) Mylar - 4 Mil
Large Format Printing (Black And White) Ppc Bond
Large Format Printing (Black And White) Ppc Bond – Color Paper Large Format Printing (Black And White) Ppc Bond - Half Size Large Format Printing (Black And White) Ppc Bond - Half Size Color Large Format Printing (Black And White) Ppc Bond – Presentation Large Format Printing (Black And White) Ppc Bond - Trans Bond Large Format Printing (Black And White) Screw Post Binding Large Format Printing (Black And White) Stamping Prints Large Format Printing (Black And White) Stapling
Large Format Printing (Black And White) Vellum
Large Format Printing (Black And White) Wide Format Smart Color Prints Full Size – First Set
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 22 Large Format Printing (Black And White) Wide Format Smart Color Prints Half Size – First Set
Large Format Printing (Black And White) Wide Format Smart Color Prints Half Size – High Density
Large Format Printing (Black And White) Wide Format Smart Color Prints Half Size – Lines Large Format Printing (Black And White) Wide Format Smart Color Prints Half Size – Low Density
Large Format Printing (Black And White) Wide Format Smart Color Print Full Size – High Density
Large Format Printing (Black And White) Wide Format Smart Color Print Full Size – Lines Large Format Printing (Black And White) Wide Format Smart Color Print Full Size – Low Density
Small Format (Color) Card Stock 11x17
Small Format (Color) Card Stock 12x18
Small Format (Color) Card Stock 8.5x11
Small Format (Color) Card Stock 8.5x14
Small Format (Color) Color Copies 11x17
Small Format (Color) Color Copies 12x18
Small Format (Color) Color Copies 8.5x11
Small Format (Color) Color Copies 8.5x14
Small Format (Color) Digital Color Prints 11x17
Small Format (Color) Digital Color Prints 12x18
Small Format (Color) Digital Color Prints 8.5x11
Small Format (Color) Digital Color Prints 8.5x14
Small Format (Color) Other Sf Color Services
Small Printing (Black And White) 3 Hole Drill
Small Printing (Black And White) Acco Clip - Bind To 1 In Small Printing (Black And White) Acco Clip - Bind To 1/2 In Small Printing (Black And White) Acco Clip - Bind To 2 In Small Printing (Black And White) Acco Clip - Bind To 3 In Small Printing (Black And White) Acetate Covers
Small Printing (Black And White) Acetate Covers 11x17
Small Printing (Black And White) Bindery Trim Chg. Per 100 Small Printing (Black And White) Black Back Covers
Small Printing (Black And White) Bw 11x17
Small Printing (Black And White) Bw 11x17 - 2 Sided
Small Printing (Black And White) Bw 11x17 - Color Paper Small Printing (Black And White) Bw 11x17 – Recycled
Small Printing (Black And White) Bw 8.5x11
Small Printing (Black And White) Bw 8.5x11 - 2 Sided
Small Printing (Black And White) Bw 8.5x11 - 60# Paper
Small Printing (Black And White) Bw 8.5x11 - Color Paper Small Printing (Black And White) Bw 8.5x11 – Recycled
Small Printing (Black And White) Bw 8.5x14
Small Printing (Black And White) Bw 8.5x14 - 2 Sided
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 23 Small Printing (Black And White) Bw 8.5x14 - Color Paper Small Printing (Black And White) Bw 8.5x14 – Recycled
Small Printing (Black And White) Bw Transparencies 11x17 Small Printing (Black And White) Bw Transparencies 8.5x11 Small Printing (Black And White) Card Stock 11x17
Small Printing (Black And White) Card Stock 8.5x11
Small Printing (Black And White) Card Stock 8.5x14
Small Printing (Black And White) Chip Board (Per 8.5x11) Small Printing (Black And White) Coil Bind
Small Printing (Black And White) Cutting (Per Cut)
Small Printing (Black And White) Die Cut & Lam – Clear
Small Printing (Black And White) Die Cut & Laminate – Color Small Printing (Black And White) Folding
Small Printing (Black And White) Gbc Bind To 1 In
Small Printing (Black And White) Gbc Bind To 1/2 In
Small Printing (Black And White) Gbc Bind To 2 In
Small Printing (Black And White) Gbc Bind To 3 In
Small Printing (Black And White) Heavy Weight Cover 11x17 Small Printing (Black And White) Heavy Weight Cover 8.5x11 Small Printing (Black And White) Heavy Weight Cover 8.5x14 Small Printing (Black And White) Labor Charge - Per Hour Small Printing (Black And White) Labor Charge - Per Minute Small Printing (Black And White) Large Staple
Small Printing (Black And White) Minimum Tab Order
Small Printing (Black And White) Numbering
Small Printing (Black And White) Padding Per 500
Small Printing (Black And White) Page Inserting
Small Printing (Black And White) Perfect Bind
Small Printing (Black And White) Perforating (Per Line Of Perf) Small Printing (Black And White) Plastic Coil Bind To 1 In Small Printing (Black And White) Plastic Coil Bind To 1/2 In Small Printing (Black And White) Plastic Coil Bind To 2 In Small Printing (Black And White) Printing On Tabs
Small Printing (Black And White) Saddle Stitch Booklet
Small Printing (Black And White) Scoring (Per Score)
Small Printing (Black And White) Screw Post Bind
Small Printing (Black And White) Separator Sheets - Special Stock Small Printing (Black And White) Shrink Wrap
Small Printing (Black And White) Staple – Hand
Small Printing (Black And White) Staple – Machine
Small Printing (Black And White) Sticky Backs
Small Printing (Black And White) String Tie (Per Bundle) Small Printing (Black And White) Tab Set-Up
Small Printing (Black And White) Tabs – Blank
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 24 Small Printing (Black And White) Tabs 11x17
Small Printing (Black And White) Tape Bind
Small Printing (Black And White) Thermo Strip Bind
Small Printing (Black And White) Velo Bind To 1 In
Small Printing (Black And White) Velo Bind To 1/2 In
Small Printing (Black And White) Velo Bind To 2 In
Small Printing (Black And White) Velo Bind To 3 In
Small Printing (Black And White) Wire O Bind
300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
WYSIWYK - OFFSHORE - Key Entry Only . WYSIWYK Key Entry only- Manual (16-30 Characters). Unit of Issue-Per Document 16 to 30 Characters per field 300 DPI SF All Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 300 DPI SF Auto Color. Individual (1-100) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (1-100) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (1-100) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch 300 DPI SF Auto Color. Individual (101-300) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Individual (1-100) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (1-100) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch 300 DPI SF All Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI LF Black and White. Scanning. Document Condition: Moderately worn, somewhat aged. Unit of Issue-Sheets per scan batch
Hyperlinking Documents. Hyperlinking Documents. Unit of Issue-Per Sheet Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 25 imageRUNNER ADVANCE C5540i BASE MODEL- CPC-BW. PPM: 40. Cassette Feeding Unit-AM1, Inner Finisher-H1, Super G3 Fax Board-AS1. BLACK AND WHITE. Unit of IssuePer impression imageRUNNER ADVANCE C5550i – BASE MODEL CPC-BW. PPM: 50. Cassette Feeding Unit-AM1, Staple Finisher-Y1, Buffer
Pass Unit-L1, Super G3 Fax Board-AS1. BLACK AND WHITE. Unit of Issue-Per impression imageRUNNER ADVANCE C7570i BASE MODEL- CPC-BW. PPM: 70. Booklet FinisherV2, Super G3 Fax Board-AS2. BLACK AND WHITE . Unit of Issue-Per impression X bizhub C654e - CPC-BW. PPM: 65. Paper Feed Unit (3500 Sheets Standard), Finisher (100 sheet staple finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - BLACK AND WHITE. Unit of Issue-Per square foot AltaLink C8035H - CPC-BW. PPM: 35. Customer Ed/Training/Consulting/Analyst Services, Integrated Office Finisher, 1 Line Fax. BLACK AND WHITE. Unit of Issue-Per impression AltaLink C8045H - CPC-BW. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. BLACK AND WHITE. Unit of Issue-Per impression AltaLink C8055H. CPC-BW. PPM: 55. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. BLACK AND WHITE. Unit of Issue-Per impression AltaLInk C8070H. CPC-BW. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. BLACK AND WHITE. Unit of Issue-Per impression
X bizhub C364e - CPC-BW. PPM: 35. Paper feed unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter, 120V/15A, Postscript, Auto Doc Feeder - BLACK AND WHITE. Unit of Issue-Per square foot 200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
imageRUNNER ADVANCE C3530i - CPCBW. PPM: 30. Cassette Feeding Unit-AP1, Inner Finisher-K1, Super G3 Fax Board-AU1. BLACK AND WHITE. Unit of Issue-Per impression WYSIWYK - Programmatic / OCR - Extracted. WYSIWYK - Programmatic / OCR - Extracted. DB Lookup - Any Quantity of Characters. Unit of Issue-Per Document Small Format Document Re-Assembly. Small Format Document Re-Assembly. Unit of Issue- Per Image
Full Text OCR. Full Text (OCR (Provided as a separate text file per image). Unit of IssuePer Image WYSIWYK - Programmatic / OCR - Extracted. WYSIWYK - Programmatic / OCR - Extracted. Zone/ADE - Any Quantity of Characters. Unit of Issue-Per Document imageRUNNER ADVANCE C7565i BASE MODEL- CPC-CLR. PPM: 65 Booklet FinisherV2, Super G3 Fax Board-AS2. COLOR. Unit of Issue-Per impression imageRUNNER ADVANCE C7570i BASE MODEL- CPC-CLR. PPM: 70. Booklet FinisherV2, Super G3 Fax Board-AS2. COLOR . Unit of Issue-Per impression PW-500-CPC. PW-500 Cost Per Click . Unit of Issue-Per square foot PW-750-CPC. PW-750 Cost Per Click. Unit of Issue-Per square foot NEW Device - AltaLink C8035H - CPC-CLR PPM: 35. Customer Ed/Training/Consulting/Analyst Services, Integrated Office Finisher, 1 Line Fax. COLOR.

Unit of Issue-Per impression
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 26 AltaLInk C8070H. CPC-CLR. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. COLOR. Unit of Issue-Per impression X bizhub C654e - CPC-CLR. PPM: 65. Paper Feed Unit (3500 Sheets Standard), Finisher (100 sheet staple finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - COLOR . Unit of Issue-Per square foot NEW Device - imageRUNNER ADVANCE C5550i - BASE MODEL CPC-CLR. PPM: 50.

Cassette Feeding Unit-AM1, Staple Finisher-Y1, Buffer Pass Unit-L1, Super G3 Fax BoardAS1. COLOR . Unit of Issue-Per impression MP C4504EX - CPC-CLR PPM: 45. ESP XGPCS- 15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Finisher SR3210, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33.

COLOR. Unit of Issue-Per impression
MP C6004EX - CPC-CLR . PPM: 60. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33. COLOR. Unit of Issue-Per impression
AltaLink C8045H - CPC-CLR PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. COLOR. Unit of Issue-Per impression AltaLink C8055H. CPC-CLR. PPM: 55. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. COLOR. Unit of Issue-Per impression X bizhub C454 - CPC-CLR. PPM: 45. Paper Feed Unit, Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - COLOR . Unit of Issue-Per square foot
X bizhub C554e CPC-CLR. PPM: 55. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - COLOR. Unit of Issue-Per square foot imageRUNNER ADVANCE C5540i BASE MODEL- CPC-CLR. PPM: 40. Cassette Feeding Unit-AM1, Inner Finisher-H1, Super G3 Fax Board-AS1. COLOR . Unit of Issue- Per impression
X bizhub C364e - CPC-CLR. PPM: 35. Paper feed unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter, 120V/15A, Postscript, Auto Doc Feeder - COLOR. Unit o Issue-Per square foot 200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
imageRUNNER ADVANCE C3530i - CPCBW. PPM: 30. Cassette Feeding Unit-AP1, Inner Finisher-K1, Super G3 Fax Board-AU1. COLOR. Unit of Issue-Per impression 200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch KIP-7170-CPC. KIP 7170 Cost Per Click . Unit of Issue-Per square foot KIP-770-CPC. KIP-770 Cost Per Click. Unit of Issue-Per square foot PW-340-CPC. PW-340 Cost Per Click. Unit of Issue-Per square foot PW-360-CPC. PW-360 Cost Per Click . Unit of Issue-Per square foot 200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Low (up to 1 hour prep).

ONSITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 27 WYSIWYK - Programmatic / OCR - Extracted & Verified. WYSIWYK - Programmatic / OCR - Extracted & Verified. Zone/ADE - Any Quantity of Characters. Unit of Issue-Per Document KIP-7770-CPC. KIP 7770 Cost Per Click. Unit of Issue-Per square foot 200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
WYSIWYK - OFFSHORE - Key Entry Only . WYSIWYK Key Entry only- Manual (Up to 15 Characters). Unit of Issue-Per Document up to 15 Characters per field 300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300 Sheets) - Low (up to 1 hour prep) ONSITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 28 200 DPI SF All Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF Auto Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Individual (1- 100 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Auto Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Heavy (2-3 hours prep) ONSITE.

Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Individual (1- 100 Sheets) - Low (up to 1 hour prep) ON SITE.

Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100 Sheets) - Low (up to 1 hour prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 300 DPI SF Auto Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 29 200 DPI SF Black and White. Individual (1- 100 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch WYSIWYK - OFFSHORE - Key Entry & Key Verify. WYSIWYK Key Entry & Key VerifyManual (Up to 15 Characters). Unit of Issue- Per Document up to 15 Characters per field WYSIWYK - DOMESTIC - Key Entry Only . WYSIWYK Key Entry only- Manual (Up to 15 Characters). Unit of Issue-Per Document up to 15 Characters per field 300 DPI SF Auto Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (101- 300) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Auto Color. Individual (101-300) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 300 DPI SF Black and White. Bulk (Multi- Doc Scanning) - Heavy (2-3 hours prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 300 DPI SF All Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 300 DPI SF All Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Individual (1- 100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100 Sheets) - Medium (1-2 hours prep) . Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 30 300 DPI SF All Color. Individual (101-300 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF Black and White. Individual (1- 100) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Individual (101-300) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
IPF-MFP-CPC. IPF Multifunction Systems Printer - Cost Per Click . Unit of Issue-Per square foot
IPF-TECH-CPC. IPF Technical & General Use Printer - Cost Per Click . Unit of Issue-Per square foot
300 DPI SF Auto Color. Individual (101-300) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
200 DPI SF Auto Color. Individual (101-300) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100 Sheets) - Low (up to 1 hour prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Bulk (Multi-Doc Scanning) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (101-300 Sheets) - Medium (1-2 hours prep) ON SITE.

Unit of Issue-Sheets per scan batch
300 DPI SF All Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) . Unit of IssueSheets per scan batch 200 DPI SF All Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Auto Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (1-100 Sheets) - Medium (1-2 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Black and White. Individual (1- 100) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (1- 100) - Heavy (2-3 hours prep) . Unit of IssueSheets per scan batch 200 DPI SF Auto Color. Individual (1-100) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Black and White. Individual (101- 300) - Heavy (2-3 hours prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI SF All Color. Individual (101-300) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch 300 DPI SF All Color. Individual (101-300) - Heavy (2-3 hours prep) . Unit of Issue-Sheets per scan batch
300 DPI SF Auto Color. Individual (1-100 Sheets) - Low (up to 1 hour prep) ON SITE. Unit of Issue-Sheets per scan batch
200 DPI LF Black and White. Scanning. Document Condition: Clean, flat, or loosely rolled.

ON SITE. Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 31 Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Additional Large Format Sheets on Dashboard and in Cloud Archive Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Additional Large Format Sheets in the Cloud Archive
Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Additional Binders on the Dashboard and in Cloud Archive Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Additional Binders in the Cloud Archive
Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Additional Small Format Sheets in the Cloud Archive
Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:
iPads including service and support
Cloud Technology Solution - ADD-ON to Mobile Facilities Dashboard and Cloud Archive:

Professional Services Day
SKYSITE Cloud Archives Basic. Includes up to 20 Gigabytes storage and 10 users SKYSITE Cloud Archives Professional. Includes up to 100 Gigabytes storage and 20 users.

Includes Intelligent Search and Document Retention Modules.

SKYSITE Cloud Archives Basic. Additional User licenses
SKYSITE Cloud Archives Professional. Additional User licenses SKYSITE Cloud Archives - 100 Gigabytes additional storage.

SKYSITE Cloud Archives - 1 Terabytes additional storage.

SKYSITE Projects - Basic User. Manage, share and distribute construction documents.

Unlimited storage and sheets.

SKYSITE Projects - Professional User. Manage, share and distribute construction documents. Unlimited storage and sheets.

Cloud Technology Solution - Emergency & Life Safety Mobile Facilities Dashboard and Cloud Archive: First year purchase for 1-9 buildings. Includes a maximum of 10 Large Format sheets per building searchable in the digital archive all of which will be available on the Mobile Facilities Dashboard. Includes 100 linked photos per building. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive mobile application.

Cloud Technology Solution - Emergency & Life Safety Mobile Facilities Dashboard and Cloud Archive: Renewal year purchase of ARC's Emergency & Life Safety Mobile Facilities Dashboard and SKYSITE(r) Facilities and Archive cloud-based mobile application for use on 1-9 buildings.

Cloud Technology Solution - Emergency & Life Safety Mobile Facilities Dashboard and Cloud Archive: First year purchase for 10-49 buildings. Includes (a) a maximum of 10 Large Format sheets per building searchable in the digital archive all of which will be available on the Mobile Facilities Dashboard. Includes 100 linked photos per building. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive mobile application.

Cloud Technology Solution - Emergency & Life Safety Mobile Facilities Dashboard and Cloud Archive: Renewal year purchase of ARC's Emergency & Life Safety Mobile Facilities Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 32 Dashboard and SKYSITE(r) Facilities and Archive cloud-based mobile application for use on 10-49 buildings.

Cloud Technology Solution - Emergency & Life Safety Mobile Facilities Dashboard and Cloud Archive: First year purchase for 50 or more buildings. Includes (a) a maximum of 10 Large Format sheets per building searchable in the digital archive all of which will be available on the Mobile Facilities Dashboard. Includes 100 linked photos per building.

Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive mobile application.

Cloud Technology Solution - Mobile Facilities Compliance Dashboard and Cloud Archive:

First year purchase. Includes a maximum of 20 Binders per building all of which will be available on the mobile facilities dashboard. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive mobile application.

Cloud Technology Solution - Mobile Facilities Compliance Dashboard and Cloud Archive:

Renewal year purchase. Includes a maximum of 20 Binders per building all of which will be available on the mobile facilities dashboard. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive mobile application.

HYPERLINKING - Plans - Includes: Indexes Callouts, Text References, Navigation Buttons or Panel, Schedules/Keynotes, Highlights, Discrepancy Log, Upload to Sync App HYPERLINKING - Revise Plans (Digital Slip-Sheeting)
HYPERLINKING - Link Highlights on Callouts and Text Ref.

HYPERLINKING - Specifications - TOC to Spec Sections
HYPERLINKING - Schedules/Keynotes (Door, Window, Wall, etc.) HYPERLINKING - RFI Document Posting & Linking
HYPERLINKING - Historical Set - Current/Previous buttons HYPERLINKING – Dashboard
HYPERLINKING - Project Setup – Folder Structure and Preparation HYPERLINKING - Professional Services (Labor Charge)
HYPERLINKING - Compare and Overlay – Composite
HYPERLINKING - O&Ms – Link to List
HYPERLINKING - As-Builts
Cloud Technology Solution - Mobile Facilities Dashboard and Cloud Archive: First year purchase of less than 1,000,000 total square footage. Includes (a) a maximum of 900 Large Format sheets per 100,000 square feet searchable in the digital archive of which the most recent 10 years will be available on the Mobile Facilities Dashboard; and (b) a maximum of 25 Binders per 100,000 square feet all of which will be available on the Mobile Facilities Dashboard. Includes paper scanning and digital content upload; transportation within 50 Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 33 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive cloud-based mobile application.

Cloud Technology Solution - Mobile Facilities Dashboard and Cloud Archive: Renewal year purchase of ARC's Mobile Facilities Dashboard and SKYSITE(r) Facilities and Archive cloud-based mobile application for use on up to 1,000,000 total square footage. Includes software access to a maximum of 900 Large Format sheets per 100,000 square feet and a maximum of 25 Binders per 100,000 square feet searchable in the digital archive and ongoing usage of the Mobile Facilities Dashboard.

Cloud Technology Solution - Mobile Facilities Dashboard and Cloud Archive: First year purchase of between than 1,000,000 and 5,000,000 total square footage. Includes (a) a maximum of 550 Large Format sheets per 100,000 square feet searchable in the digital archive of which the most recent 10 years will be available on the Mobile Facilities Dashboard; and (b) a maximum of 15 Binders per 100,000 square feet all of which will be available on the Mobile Facilities Dashboard. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive cloudbased mobile application.

Cloud Technology Solution - Mobile Facilities Dashboard and Cloud Archive: Renewal year purchase of ARC's Mobile Facilities Dashboard and SKYSITE(r) Facilities and Archive cloud-based mobile application for use on up to between 1,000,000 and 5,000,000 total square footage. Includes software access to a maximum of 550 Large Format sheets per 100,000 square feet and a maximum of 15 Binders per 100,000 square feet searchable in the digital archive and ongoing usage of the Mobile Facilities Dashboard.

Cloud Technology Solution - Mobile Facilities Dashboard and Cloud Archive: First year purchase of more than 5,000,000 total square footage. Includes (a) a maximum of 450 Large Format sheets per 100,000 square feet searchable in the digital archive of which the most recent 10 years will be available on the Mobile Facilities Dashboard; and (b) a maximum of 13 Binders per 100,000 square feet all of which will be available on the Mobile Facilities Dashboard. Includes paper scanning and digital content upload; transportation within 50 miles of an ARC processing center; content indexing, organizing and hyperlinking services; and SKYSITE(r) Facilities and Archive cloud-based mobile application.

Includes software access to a maximum of 450 Large Format sheets per 100,000 square feet and a maximum of 13 Binders per 100,000 square feet searchable in the digital archive and ongoing usage of the Mobile Facilities Dashboard.
300 DPI SF All Color. Individual (101-300) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch WYSIWYK - OFFSHORE - Key Entry & Key Verify. WYSIWYK Key Entry & Key VerifyManual (16-30 Characters). Unit of Issue-Per Document 16 to 30 Characters per field WYSIWYK - DOMESTIC - Key Entry Only .WYSIWYK Key Entry only- Manual (16-30 Characters). Unit of Issue-Per Document 16 to 30 Characters per field WYSIWYK - DOMESTIC - Key Entry & Key Verify. WYSIWYK Key Entry & Key Verify- Manual (Up to 15 Characters). Unit of Issue- Per Document up to 15 Characters per field Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 34 Large Format Document Re-Assembly. Large Format Document Re-Assembly. Unit of Issue- Per Sheet
300 DPI SF Auto Color. Individual (1-100) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch 300 DPI SF All Color. Individual (1-100) - Heavy (2-3 hours prep) ON SITE. Unit of IssueSheets per scan batch IPF-S-CPC. IPF S and SE InfoGraphics and Production Printing (6 color and 8 color pigment inks) Cost per Click . Unit of Issue- Per square foot Z-Series Cost Per Click. Z-Series Cost Per Click . Unit of Issue-Per square foot WYSIWYK - DOMESTIC - Key Entry & Key Verify. WYSIWYK Key Entry & Key VerifyManual (16-30 Characters). Unit of Issue-Per Document 16 to 30 Characters per field 200 DPI LF Black and White. Scanning. Document Condition: Clean, flat, or loosely rolled.

Unit of Issue-Sheets per scan batch
PDF Bookmarking. PDF Bookmarking. Unit of Issue-Per Bookmark IPF-12C-CPC. IPF Graphic Arts & Photography (12 Color) Cost per Click. Unit of Issue-Per square foot
Cloud Services-5. Cloud Services (Over 100 Users). Unit of Issue-Monthly Per User Cloud Services-4. Cloud Services (51-100 Users). Unit of Issue-Monthly Per User Cloud Services-3. Cloud Services (26-50 Users). Unit of Issue-Monthly Per User Cloud Services-2. Cloud Services (11-25 Users). Unit of Issue-Monthly Per User Cloud Services-1. Cloud Services (1-10 Users). Unit of Issue-Monthly Per User AltaLink C8035H PPM: 35. Customer Ed/Training/Consulting/Analyst Services, Integrated Office Finisher, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
AltaLink C8035H PPM: 35. Customer Ed/Training/Consulting/Analyst Services, Integrated Office Finisher, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
AltaLInk C8045H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
AltaLInk C8045H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
AltaLInk C8055H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
AltaLInk C8055H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
AltaLink C8070H. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR CPC). Per 48 Month. Unit of Issue-Monthly
AltaLink C8070H. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR CPC). Per 48 Month. Unit of Issue-Monthly
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 35 AltaLink C8070H. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR CPC). Per 60 Month. Unit of Issue-Monthly
AltaLink C8070H. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR CPC). Per 60 Month. Unit of Issue-Monthly
HP DesignJet T1300 with Encrypted HDD Per 36 Month . Unit of Issue-Monthly HP DesignJet T1300 with Encrypted HDD Per 48 Month . Unit of Issue-Monthly HP DesignJet T1300 with Encrypted HDD Per 60 Month . Unit of Issue-Monthly HP DesignJet T1530ps with Encrypted HDD Per 36 Month . Unit of Issue-Monthly HP DesignJet T1530ps with Encrypted HDD Per 48 Month . Unit of Issue-Monthly HP DesignJet T1530ps with Encrypted HDD Per 60 Month . Unit of Issue-Monthly HP DesignJet T2530ps eMFP with Encrypted HDD Per 36 Month . Unit of Issue-Monthly HP DesignJet T2530ps eMFP with Encrypted HDD Per 48 Month . Unit of Issue-Monthly HP DesignJet T2530ps eMFP with Encrypted HDD Per 60 Month . Unit of Issue-Monthly HP DesignJet T930ps with Encrypted HDD Per 36 Month . Unit of Issue-Monthly HP DesignJet T930ps with Encrypted HDD Per 48 Month . Unit of Issue-Monthly HP DesignJet T930ps with Encrypted HDD Per 60 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C3530i - CPCBW. PPM: 30. Cassette Feeding Unit-AP1, Inner Finisher-K1, Super G3 Fax Board-AU1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C3530i - CPCBW. PPM: 30. Cassette Feeding Unit-AP1, Inner Finisher-K1, Super G3 Fax Board-AU1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C5540i BASE MODEL. PPM: 40. Cassette Feeding Unit- AM1, Inner Finisher-H1, Super G3 Fax Board AS1 (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C5540i BASE MODEL. PPM: 40. Cassette Feeding Unit- AM1, Inner Finisher-H1, Super G3 Fax Board AS1 (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C5550i BASE MODEL. PPM: 50. Cassette Feeding Unit- AM1, Staple Finisher-Y1, Buffer Pass Unit- L1, Super G3 Fax Board-AS1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month . Unit of IssueMonthly imageRUNNER ADVANCE C5550i BASE MODEL. PPM: 50. Cassette Feeding Unit- AM1, Staple Finisher-Y1, Buffer Pass Unit- L1, Super G3 Fax Board-AS1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month . Unit of IssueMonthly imageRUNNER ADVANCE C7565i BASE MODEL. PPM: 65 Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month.\ Unit of Issue-Monthly
imageRUNNER ADVANCE C7565i BASE MODEL. PPM: 65 Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 36 imageRUNNER ADVANCE C7570i BASE MODEL. PPM: 70. Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
imageRUNNER ADVANCE C7570i BASE MODEL. PPM: 70. Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
PW-345-36. Configuration includes, print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 36 Month . Unit of Issue- Monthly
PW-345-48. Configuration includes, print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 48 Month . Unit of Issue- Monthly
PW-365-48. Configuration includes print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 48 Month . Unit of Issue- Monthly
300 DPI LF Black and White. Scanning. Document Condition: Clean, flat, or loosely rolled.

Unit of Issue-Sheets per scan batch
Cloud Data-5. Cloud Data (Over 250 GB). Unit of Issue-Montly Per Gigabyte 200 DPI LF Black and White. Scanning. Document Condition: Moderately worn, somewhat aged. ON SITE. Unit of Issue- Sheets per scan batch
300 DPI LF Black and White. Scanning. Document Condition: Clean, flat, or loosely rolled.

ON SITE. Unit of Issue-Sheets per scan batch
Cloud Data-4. Cloud Data (101-250 GB). Unit of Issue-Montly Per Gigabyte 300 DPI LF Black and White. Scanning. Document Condition: Moderately worn, somewhat aged. Unit of Issue-Sheets per scan batch
200 DPI LF Gray/Color. Scanning. Document Condition: Clean, flat, or loosely rolled. Unit of Issue-Sheets per scan batch
200 DPI LF Black and White. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. Unit of Issue-Sheets per scan batch Cloud Data-3. Cloud Data (51-100 GB). Unit of Issue-Monthly Per Gigabyte 300 DPI LF Black and White. Scanning. Document Condition: Moderately worn, somewhat aged. ON SITE. Unit of Issue- Sheets per scan batch
200 DPI LF Gray/Color. Scanning. Document Condition: Moderately worn, somewhat aged.

Unit of Issue-Sheets per scan batch
200 DPI LF Gray/Color. Scanning. Document Condition: Clean, flat, or loosely rolled. ON SITE. Unit of Issue-Sheets per scan batch
300 DPI LF Gray/Color. Scanning. Document Condition: Clean, flat, or loosely rolled. Unit of Issue-Sheets per scan batch
200 DPI LF Black and White. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. ON SITE. Unit of Issue-Sheets per scan batch 300 DPI LF Black and White. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. Unit of Issue-Sheets per scan batch 200 DPI LF Gray/Color. Scanning. Document Condition: Moderately worn, somewhat aged.

ON SITE. Unit of Issue-Sheets per scan batch
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 37 200 DPI LF Gray/Color. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. Unit of Issue-Sheets per scan batch Data Migration. Data Migration into PWC. Unit of Issue-Per Gigabyte
Cloud Data-2. Cloud Data (21-50 GB). Unit of Issue-Monthly Per Gigabyte 300 DPI LF Gray/Color. Scanning. Document Condition: Moderately worn, somewhat aged.

Unit of Issue-Sheets per scan batch
300 DPI LF Gray/Color. Scanning. Document Condition: Clean, flat, or loosely rolled. ON SITE. Unit of Issue-Sheets per scan batch
300 DPI LF Black and White. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. ON SITE. Unit of Issue-Sheets per scan batch 200 DPI LF Gray/Color. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. ON SITE. Unit of Issue-Sheets per scan batch 300 DPI LF Gray/Color. Scanning. Document Condition: Moderately worn, somewhat aged.

ON SITE. Unit of Issue-Sheets per scan batch
300 DPI LF Gray/Color. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. Unit of Issue-Sheets per scan batch Data Migration. Data Migration. Unit of Issue
300 DPI LF Gray/Color. Scanning. Document Condition: Tattered & Worn, folded, or aged with some background. ON SITE. Unit of Issue-Sheets per scan batch Cloud Data-1. Cloud Data (1-20 GB). Unit of Issue-Monthly Per Gigabyte IPF670-60. iPF670 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF670-48. iPF670 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF510-60. iPF510 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF510-48. iPF510 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF670-36. iPF670 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF5100-60. IPF5100 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 17" Width. . (MUST PURCHASE IPF-12C-CPC) Per 60 Month . Unit of Issue-Monthly
IPF510-36. iPF510 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF5100-48. IPF5100 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 17" Width. . (MUST PURCHASE IPF-12C-CPC) Per 48 Month . Unit of Issue-Monthly
IPF680-60. iPF680 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF6400SE-60. iPF6400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 60 Month . Unit of Issue-Monthly IPF610-60. iPF610 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHSE IPF-TECH-CPC) - Per 60 Month . Unit of Issue-Monthly IPF680-48. iPF680 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 38 IPF6400SE-48. iPF6400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 48 Month . Unit of Issue-Monthly IPF610-48. iPF610 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHSE IPF-TECH-CPC) - Per 48 Month . Unit of Issue-Monthly KIP-7170-SSA. KIP 7170 Services and Supplies Agreement. Unit of Issue-Monthly KIP-770-SSA. KIP-770 Services and Supplies Agreement - Monthly. Unit of Issue-Monthly IPF5100-36. IPF5100 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 17" Width. . (MUST PURCHASE IPF-12C-CPC) Per 36 Month . Unit of Issue-Monthly
IPF6400S-60. iPF6400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 60 Month . Unit of Issue-Monthly IPF6400-60. IPF6400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 60 Month . Unit of Issue-Monthly
IPF655-60. iPF655 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF685-60. iPF685 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly HP Designjet T790PS . HP Designjet T790PS 24in ePrinter Gov. (MUST PURCHASE TSERIES COST PER CLICK) - Per 60 Month . Unit of Issue-Monthly IPF6400S-48. iPF6400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 48 Month . Unit of Issue-Monthly IPF6400-48. IPF6400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 48 Month . Unit of Issue-Monthly
IPF680-36. iPF680 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF6400SE-36. iPF6400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 36 Month . Unit of Issue-Monthly IPF770-60. IPF770 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF610-36. iPF610 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHSE IPF-TECH-CPC) - Per 36 Month . Unit of Issue-Monthly IPF655-48. iPF655 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF685-48. iPF685 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly HP Designjet T790PS . HP Designjet T790PS 24in ePrinter Gov. (MUST PURCHASE TSERIES COST PER CLICK) - Per 48 Month . Unit of Issue-Monthly IPF6450-60. IPF6450 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 60 Month . Unit of Issue-Monthly
IPF770-48. IPF770 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF6400S-36. iPF6400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 24" Width. . (MUST PURCHASE IPF-S-CPC) - Per 36 Month . Unit of Issue-Monthly Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 39 IPF6450-48. IPF6450 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 48 Month . Unit of Issue-Monthly
IPF6400-36. IPF6400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 36 Month . Unit of Issue-Monthly
IPF655-36. iPF655 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF685-36. iPF685 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 24" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF780-60. iPF780 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF8400SE-60. iPF8400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 60 Month . Unit of Issue-Monthly HP Designjet T790PS . HP Designjet T790PS 24in ePrinter Gov. (MUST PURCHASE TSERIES COST PER CLICK) - Per 36 Month . Unit of Issue-Monthly IPF770-36. IPF770 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF785-60. iPF785 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF8400S-60. iPF8400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 60 Month . Unit of Issue-Monthly IPF780-48. iPF780 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF8400SE-48. iPF8400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 48 Month . Unit of Issue-Monthly IPF6450-36. IPF6450 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 24" Width. . (MUST PURCHASE IPF-12C-CPC) Per 36 Month . Unit of Issue-Monthly
IPF785-48. iPF785 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly IPF8400S-48. iPF8400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 48 Month . Unit of Issue-Monthly IPF815-60. iPF815 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 44" Width. (MUST PURCHASE IPF-TECHCPC) - Per 60 Month . Unit of Issue-Monthly IPF8400-60. IPF8400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 44" Width. . (MUST PURCHASE IPF-12C-CPC) Per 60 Month . Unit of Issue-Monthly
IPF780-36. iPF780 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF8400SE-36. iPF8400SE InfoGraphics & Production Printing, 6 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 36 Month . Unit of Issue-Monthly IPF815-48. iPF815 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 44" Width. (MUST PURCHASE IPF-TECHCPC) - Per 48 Month . Unit of Issue-Monthly HP Designjet Z5400. HP Designjet Z5400 44" PS Gov. (MUST PURCHASE Z-SERIES COST PER CLICK) - Per 60 Month . Unit of Issue-Monthly
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 40 IPF8400-48. IPF8400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 44" Width. . (MUST PURCHASE IPF-12C-CPC) Per 48 Month . Unit of Issue-Monthly
IPF785-36. iPF785 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 36" Width. . (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF8400S-36. iPF8400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 44" Width. . (MUST PURCHASE IPF-S-CPC) - Per 36 Month . Unit of Issue-Monthly HP Designjet Z5400. HP Designjet Z5400 44" PS Gov. (MUST PURCHASE Z-SERIES COST PER CLICK) - Per 48 Month . Unit of Issue-Monthly
Data Verification/Normalization. Data Verification/Normalization. Unit of Issue-Per hour/Onetime
KIP-7770-SSA. KIP 7770 Services and Supplies Agreement . Unit of Issue-Monthly PW-500-SSA. PW-500 Services and Supplies Agreement . Unit of Issue-Monthly iPF770MFP-60. iPF770 Multifunction System- 5 Color, Dye Pigment Inks. 36" Print Width,40" Scan Width. . (MUST PURCHASE IPFMFP-CPC) - Per 60 Month . Unit of IssueMonthly IPF815-36. iPF815 Technical & General Use Printer - 5 Color, Dye Pigment Inks. 44" Width. (MUST PURCHASE IPF-TECHCPC) - Per 36 Month . Unit of Issue-Monthly IPF8400-36. IPF8400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 44" Width. . (MUST PURCHASE IPF-12C-CPC) Per 36 Month . Unit of Issue-Monthly
iPF770MFP-48. iPF770 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP-
CPC) - Per 48 Month . Unit of Issue- Monthly
IPF780MFP-60. iPF780 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 60 Month . Unit of IssueMonthly IPF785MFP-60. iPF785 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 60 Month . Unit of IssueMonthly HP Designjet Z5400. HP Designjet Z5400 44" PS Gov. (MUST PURCHASE Z-SERIES COST PER CLICK) - Per 36 Month . Unit of Issue-Monthly
HP Designjet Z6200. HP Designjet Z6200 42in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK - Per 60 Month . Unit of Issue-Monthly
HP Designjet T7200 Gov. HP Designjet T7200 Gov. (MUST PURCHASE T-SERIES COST PER CLICK) - Per 60 Month . Unit of Issue-Monthly
IPF780MFP-48. iPF780 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 48 Month . Unit of IssueMonthly IPF815MFP-60. iPF815 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 60 Month . Unit of IssueMonthly IPF9400S-60. iPF9400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 60" Width. . (MUST PURCHASE IPF-S-CPC) - Per 60 Month . Unit of Issue-Monthly Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 41 IPF785MFP-48. iPF785 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 48 Month . Unit of IssueMonthly iPF770MFP-36. iPF770 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 36 Month . Unit of IssueMonthly HP Designjet Z6200. HP Designjet Z6200 42in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK - Per 48 Month . Unit of Issue-Monthly
X bizhub C284e. PPM: 25. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub secure, ESP Diagnostic Power Filter 120V/15A, Postscript, Auto Doc Feed (MUST PURCHASE EITHER BLACK AND WHITE OR COLOR COST PER CLICK). Unit of Issue-Monthly
imageRUNNER ADVANCE C3530i - CPCBW. PPM: 30. Cassette Feeding Unit-AP1, Inner Finisher-K1, Super G3 Fax Board-AU1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C5540i BASE MODEL. PPM: 40. Cassette Feeding Unit- AM1, Inner Finisher-H1, Super G3 Fax Board AS1 (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month . Unit of Issue-Monthly IPF815MFP-48. iPF815 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 48 Month . Unit of IssueMonthly IPF9400S-48. iPF9400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 60" Width. . (MUST PURCHASE IPF-S-CPC) - Per 48 Month . Unit of Issue-Monthly AltaLink C8035H PPM: 35. Customer Ed/Training/Consulting/Analyst Services, Integrated Office Finisher, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
IPF825MFP-60. iPF825 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 60 Month . Unit of IssueMonthly IPF780MFP-36. iPF780 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 36 Month . Unit of IssueMonthly IPF9400-60. IPF9400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 60" Width. . (MUST PURCHASE IPF-12C-CPC) Per 60 Month . Unit of Issue-Monthly
MP C6004EX - CPC-BW. PPM: 60. ESP XGPCS- 15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33.

BLACK AND WHITE. Unit of Issue-Per impression
HP Designjet T7200 Gov. HP Designjet T7200 Gov. (MUST PURCHASE T-SERIES COST PER CLICK) - Per 48 Month . Unit of Issue-Monthly
IPF785MFP-36. iPF785 Multifunction System - 5 Color, Dye Pigment Inks. 36" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 36 Month . Unit of IssueMonthly X bizhub C364e. PPM: 35. Paper feed unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter, 120V/15A, Postscript, Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 42 Auto Doc Feeder (MUST PURCHASE EITHER BLACK AND WHITE OR COLOR COST PER CLICK). Unit of Issue-Monthly
HP Designjet Z6200. HP Designjet Z6200 42in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK - Per 36 Month . Unit of Issue-Monthly
IPF825MFP-48. iPF825 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 48 Month . Unit of IssueMonthly AltaLInk C8045H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
IPF9400-48. IPF9400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 60" Width. . (MUST PURCHASE IPF-12C-CPC) Per 48 Month . Unit of Issue-Monthly
IPF815MFP-36. iPF815 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 36 Month . Unit of IssueMonthly IPF9400S-36. iPF9400S InfoGraphics & Production Printing, 8 Color, Pigment Ink. 60" Width. . (MUST PURCHASE IPF-S-CPC) - Per 36 Month . Unit of Issue-Monthly X bizhub C284e - CPC-CLR. PPM: 25. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub secure, ESP Diagnostic Power Filter 120V/15A, Postscript, Auto Doc Feed - COLOR. Unit of Issue-Per square foot X bizhub C284e - CPC-BW. PPM: 25. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub secure, ESP Diagnostic Power Filter 120V/15A, Postscript, Auto Doc Feed - BLACK AND WHITE. Unit of Issue-Per square foot PW-345-60. Configuration includes, print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 60 Month . Unit of Issue- Monthly
X bizhub C454. PPM: 45. Paper Feed Unit, Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included (MUST PURCHASE EITHER BLACK AND WHITE OR COLOR COST PER CLICK). Unit of IssueMonthly HP Designjet Z6800. HP Designjet Z6800 60in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK) - Per 60 Month . Unit of Issue-Monthly
MP C6004EX. PPM: 60. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
AltaLInk C8055H. PPM: 45. Customer Ed/Training, Consulting/Analyst Services, Office Finisher LX, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
HP Designjet T7200 Gov. HP Designjet T7200 Gov. (MUST PURCHASE T-SERIES COST PER CLICK) - Per 36 Month . Unit of Issue-Monthly KIP-7170-60. Multifunction Single Footprint System. 6 ‘D’ per min, 2 Roll System, Includes KIP Print Management, Applications Suite, System Features Include: 12.1” Smart Multi-Touch Display, Super-View Image Controls, KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 43 Warranty, KIP Cloud Connect, High Resolution 600 x 2400 Print Quality, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Products Include: 2 Roll Multifunction System, Start-Up Toner For Installation - 2 x 400 gram cartridges, Original and Print Receiving Tray, PDF Format Printing Keycode - Includes support, for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi page support, image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 60 Month . Unit of Issue-Monthly Multifunction Single Footprint System. System Features Include: KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Warranty, KIP Cloud Connect, Integrated USB Printing & Scanning, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Product Includes: 1 Roll Copy, Print and Color Scan System Plus AutoFeeding Paper Tray, 1 Roll Copy, Print and Color Scan System, Start-Up Toner For Installation - 2 x 200 gram cartridges ,Integrated Sheet Cassette, PDF Format Printing Keycode - Includes support for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi-page support, image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit, Includes 770 Printer and any accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 60 Month . Unit of Issue-Monthly PW-365-60. Configuration includes print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 60 Month . Unit of Issue- Monthly
IPF825MFP-36. iPF825 Multifunction System - 5 Color, Dye Pigment Inks. 44" Print Width, 40" Scan Width. . (MUST PURCHASE IPFMFP- CPC) - Per 36 Month . Unit of IssueMonthly HP Designjet Z6800. HP Designjet Z6800 60in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK) - Per 48 Month . Unit of Issue-Monthly
IPF9400-36. IPF9400 InfoGraphics & Production Printing. Graphic Arts & Photography - 12 Color, Pigment Inks. 60" Width. . (MUST PURCHASE IPF-12C-CPC) Per 36 Month . Unit of Issue-Monthly
X bizhub C554e. PPM: 55. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included (MUST PURCHASE EITHER BLACK AND WHITE OR COLOR COST PER CLICK). Unit of Issue-Monthly
imageRUNNER ADVANCE C5550i BASE MODEL. PPM: 50. Cassette Feeding Unit- AM1, Staple Finisher-Y1, Buffer Pass Unit- L1, Super G3 Fax Board-AS1. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month . Unit of IssueMonthly KIP-7170-48. Multifunction Single Footprint System. 6 ‘D’ per min, 2 Roll System, Includes KIP Print Management, Applications Suite, System Features Include: 12.1” Smart MultiTouch Display, Super-View Image Controls, KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Warranty, KIP Cloud Connect, High Resolution 600 x 2400 Print Quality, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Products Include: 2 Roll Multifunction System, Start-Up Toner For Installation - 2 x 400 gram cartridges, Original and Print Receiving Tray, PDF Format Printing Keycode - Includes support, for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi page support, Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 44 image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 48 Month . Unit of Issue-Monthly Multifunction Single Footprint System. System Features Include: KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Warranty, KIP Cloud Connect, Integrated USB Printing & Scanning, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Product Includes: 1 Roll Copy, Print and Color Scan System Plus AutoFeeding Paper Tray, 1 Roll Copy, Print and Color Scan System, Start-Up Toner For Installation - 2 x 200 gram cartridges , Integrated Sheet Cassette, PDF Format Printing Keycode - Includes support for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi-page support, image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit, Includes 770 Printer and any accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 48 Month . Unit of Issue-Monthly HP Designjet Z6800. HP Designjet Z6800 60in Printer Gov. (MUST PURCHASE ZSERIES COST PER CLICK) - Per 36 Month . Unit of Issue-Monthly
X bizhub C654e. PPM: 65. Paper Feed Unit (3500 Sheets Standard), Finisher (100 sheet staple finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included (MUST PURCHASE EITHER BLACK AND WHITE OR COLOR COST PER CLICK). Unit of Issue-Monthly
KIP-7170-36. Multifunction Single Footprint System. 6 ‘D’ per min, 2 Roll System, Includes KIP Print Management, Applications Suite, System Features Include: 12.1” Smart MultiTouch Display, Super-View Image Controls, KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Warranty, KIP Cloud Connect, High Resolution 600 x 2400 Print Quality, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Products Include: 2 Roll Multifunction System, Start-Up Toner For Installation - 2 x 400 gram cartridges, Original and Print Receiving Tray, PDF Format Printing Keycode - Includes support, for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi page support, image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 36 Month . Unit of Issue-Monthly PW-365-36. Configuration includes print engine, 2 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 36 Month . Unit of Issue- Monthly
AltaLink C8070H. PPM: 70. Customer Ed/Training, Consulting/Analyst Services, BR Booklet with 2/3 Hole Punch, 1 Line Fax. (MUST PURCHASE BLACK AND WHITE AND COLOR CPC). Per 36 Month. Unit of Issue-Monthly
Multifunction Single Footprint System. System Features Include: KIP Color Plus Copy & Scan, KS8 Controller Technology w/Extended Warranty, KIP Cloud Connect, Integrated USB Printing & Scanning, Convenient Front Stacking Tray, KIP Track & Cost Review Applications. Product Includes: 1 Roll Copy, Print and Color Scan System Plus AutoFeeding Paper Tray, 1 Roll Copy, Print and Color Scan System, Start-Up Toner For Installation - 2 x 200 gram cartridges , Integrated Sheet Cassette, PDF Format Printing Keycode - Includes support for Postscript levels 1, 2 & 3 , PDF 1.7, sets printing, collation, multi-page support, image sizing & scaling, recall, viewing, file conversion & unlimited site license, Removable Secure Hard Drive Connection Kit, Includes 770 Printer and any Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 45 accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 36 Month . Unit of Issue-Monthly imageRUNNER ADVANCE C7565i BASE MODEL. PPM: 65 Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
PW-550-60. Configuration includes print engine, 4 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 60 Month . Unit of Issue- Monthly
imageRUNNER ADVANCE C7570i BASE MODEL. PPM: 70. Booklet Finisher-V2, Super G3 Fax Board-AS2. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 36 Month. Unit of Issue-Monthly
PW-550-48. Configuration includes print engine, 4 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 48 Month . Unit of Issue- Monthly
PW-750-60. Configuration includes print engine, 4 rolls, post script & scanner. PW750 2 Roll Print Engine + Freight w/ Setup, PW750 Power Logic Controller, PW750 PLC Base License, PW750 2 Roll Draw, Cable & USB Kit, Adobe Post Script, Bond Roll, Initia Supplies, Admin Logon, Customer Application Enabler, App Enabler Script, TC4 Color Scanner + Freight w/ Setup, Used with PW750, Account Console, 2 Help Desk Incident Reports. . (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 60 Month . Unit of Issue-Monthly
PW-550-36. Configuration includes print engine, 4 rolls, post script & scanner. (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 36 Month . Unit of Issue- Monthly
PW-750-48. Configuration includes print engine, 4 rolls, post script & scanner. PW750 2 Roll Print Engine + Freight w/ Setup, PW750 Power Logic Controller, PW750 PLC Base License, PW750 2 Roll Draw, Cable & USB Kit, Adobe Post Script, Bond Roll, Initia Supplies, Admin Logon, Customer Application Enabler, App Enabler Script, TC4 Color Scanner + Freight w/ Setup, Used with PW750, Account Console, 2 Help Desk Incident Reports. . (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 48 Month . Unit of Issue-Monthly
KIP-7770-60. Production System with 2300 Scanner. Includes KIP Print Management Applications Suite, All Network Print System Features Included, Plus: KIP 2300 High Production CCD Scanning System, Secure Print at Touchscreen, Color and Black & White Copy Set Editing, KIP TRU Speed Technology-Data Transfer up to 2.3 GB/sec, Scan Thick Originals up to .6” (16mm), Advanced Grayscale & Fine Line Enhancement, Swipe, Pinch, Spread and Rotate Image Preview, Patented High Definition Print Technology, Windows 7 & 8 Certified 32 & 64 Bit Drivers. Products Include: 2 Roll Network Print System, Start- Up Toner For Installation - 2 x 550 gram cartridges, 2 Roll Drawer Field Upgrade, KIP Color Plus Copy and Print to Inkjet, Features integrated collated sets printing and advanced color print management for up to three connected printers. Removable Secure Hard Drive Connection Kit, KIP 2300 Scanner - Includes KIP Color, Plus - Color Scan to File, Includes 7770 Printer and any accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 60 Month . Unit of Issue-Monthly
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 46 KIP-7770-48. Production System with 2300 Scanner. Includes KIP Print Management Applications Suite, All Network Print System Features Included, Plus: KIP 2300 High Production CCD Scanning System, Secure Print at Touchscreen, Color and Black & White Copy Set Editing, KIP TRU Speed Technology-Data Transfer up to 2.3 GB/sec, Scan Thick Originals up to .6” (16mm), Advanced Grayscale & Fine Line Enhancement, Swipe, Pinch, Spread and Rotate Image Preview, Patented High Definition Print Technology, Windows 7 & 8 Certified 32 & 64 Bit Drivers. Products Include: 2 Roll Network Print System, Start- Up Toner For Installation - 2 x 550 gram cartridges, 2 Roll Drawer Field Upgrade, KIP Color Plus Copy and Print to Inkjet, Features integrated collated sets printing and advanced color print management for up to three connected printers. Removable Secure Hard Drive Connection Kit, KIP 2300 Scanner - Includes KIP Color, Plus - Color Scan to File, Includes 7770 Printer and any accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 48 Month . Unit of Issue-Monthly
PW-750-36. Configuration includes print engine, 4 rolls, post script & scanner. PW750 2 Roll Print Engine + Freight w/ Setup, PW750 Power Logic Controller, PW750 PLC Base License, PW750 2 Roll Draw, Cable & USB Kit, Adobe Post Script, Bond Roll, Initial Supplies, Admin Logon, Customer Application Enabler, App Enabler Script, TC4 Color Scanner + Freight w/ Setup, Used with PW750, Account Console, 2 Help Desk Incident Reports. . (MUST

PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). – Per 36 Month . Unit of Issue-Monthly
KIP-7770-36. Production System with 2300 Scanner. Includes KIP Print Management Applications Suite, All Network Print System Features Included, Plus: KIP 2300 High Production CCD Scanning System, Secure Print at Touchscreen, Color and Black & White Copy Set Editing, KIP TRU Speed Technology-Data Transfer up to 2.3 GB/sec, Scan Thick Originals up to .6” (16mm), Advanced Grayscale & Fine Line Enhancement, Swipe, Pinch, Spread and Rotate Image Preview, Patented High Definition Print Technology, Windows 7 & 8 Certified 32 & 64 Bit Drivers. Products Include: 2 Roll Network Print System, Start- Up Toner For Installation - 2 x 550 gram cartridges, 2 Roll Drawer Field Upgrade, KIP Color Plus Copy and Print to Inkjet, Features integrated collated sets printing and advanced color print management for up to three connected printers. Removable Secure Hard Drive Connection Kit, KIP 2300 Scanner - Includes KIP Color, Plus - Color Scan to File, Includes 7770 Printer and any accessories on order. . (MUST PURCHASE SERVICES AND SUPPLIES AGREEMENT (SSA) AND SSA COST PER CLICK). - Per 36 Month . Unit of Issue-Monthly Advanced Search - SF. Advanced Search - Small Format Documents. Unit of Issue-Per Module/Onetime
Advanced Search - LF. Advanced Search - Large Format Documents. Unit of Issue-Per Module/Onetime
MP C3504EX. PPM: 35. ESP XG-PCS-15D, Network & Scan Connect, Internal Finisher SR3130, Memory Unit Type M19 4GB, Paper Feed Unit PB3240, Fax Memory Unit Type M19 64MB, Fax Option Type M19, Postscript3 Unit Type M33. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly MP C3504EX. PPM: 35. ESP XG-PCS-15D, Network & Scan Connect, Internal Finisher SR3130, Memory Unit Type M19 4GB, Paper Feed Unit PB3240, Fax Memory Unit Type M19 64MB, Fax Option Type M19, Postscript3 Unit Type M33. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
VIATRON SYSTEMS, INC.

CMAS NO 3-22-03-1075
November 03, 2021 Ordering Instructions and Special Provisions 47 MP C4504EX. PPM: 45. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Finisher SR3210, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33 (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
MP C4504EX. PPM: 45. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Finisher SR3210, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33 (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
MP C6004EX. PPM: 60. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 f4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 48 Month. Unit of Issue-Monthly
MP C6004EX. PPM: 60. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33. (MUST PURCHASE BLACK AND WHITE AND COLOR COST PER CLICK). Per 60 Month. Unit of Issue-Monthly
imageRUNNER ADVANCE C7565i BASE MODEL - CPC-BW. PPM: 65 Booklet FinisherV2, Super G3 Fax Board-AS2. BLACK AND WHITE . Unit of Issue-Per impression X bizhub C454 - CPC-BW. PPM: 45. Paper Feed Unit, Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - BLACK AND WHITE. Unit of Issue-Per square foot
MP C6004EX - CPC-CLR . PPM: 60. ESP XG-PCS-15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Booklet Finisher SR3220, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33.

COLOR. Unit of Issue-Per impression
X bizhub C554e - CPC-BW. PPM: 55. Paper Feed Unit (Cabinet 1K sheet included), Finisher (inner finisher), Fax Option, bizhub SECURE, ESP Diagnostic Power Filter 120V/20A, Postscript, ADF included - BLACK AND WHITE . Unit of Issue-Per square foot MP C4504EX - CPC-BW. PPM: 45. ESP XGPCS- 15D, Network & Scan Connect, Paper Feed Unit PB3240, Bridge Unit BU3070, Finisher SR3210, Memory Unit Type M19 4GB, Fax Option Type M20, Fax Memory Unit Type M19 64MB, Postscript3 Unit Type M33.

BLACK AND WHITE . Unit of Issue- Per impression
Docusign Envelope ID: 332A47BE-5F26-40BC-843F-0382B9B79D68 ITEM # 28

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Chad Van Meeteren, Fire Chief

SUBJECT: HISTORIC SEAGRAVE FIRE ENGINE RESTORATION
DATE: November 12, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the 1958 Seagrave restoration project completed by West Coast Customs
2) Authorize a budget transfer from the Arts & Public Places Fund Account number 2510 in the amount of $150,000 to General Fund Fire Rescue – Suppression account (No. 10102110-810000) for the Historic Fire Engine Restoration project. 3) Establish a corresponding expense allocation of $150,000 in the Fire-Rescue - Fire Suppression activity expenditure account (No.10102110- 543067) Miscellaneous Vehicle Repairs.
4) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The estimated cost of restoration is $149,311.00. The FY 2024-25 Adopted Budget for this project is $70,000. The Heritage Arts Advisory Committee (HAAC) reviewed the recommendation presented at a committee meeting approximately three months ago and agreed to fund the historic fire engine restoration up to $150,000.00 from their budget.

Therefore, the FY 2024-25 budgeted amount will only be used for unforeseen restoration issues.

BACKGROUND
CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Historic Seagrave Fire Engine Restoration

Page 2 of 3 ends

When the Santa Fe Springs Fire Department was established in 1958 and assumed the responsibility of providing fire protection services for the citizens of Santa Fe Springs, fire apparatus was borrowed from neighboring cities in Los Angeles County. Through City Council action, the City purchased three new Seagrave fire apparatus, of which only one remains in the City’s possession.

ANALYSIS
The 1958 Seagrave represents a piece of the City’s history and heritage. Restoring and keeping a well-maintained vintage fire truck symbolizes community, civic pride, and engagement while preserving the cultural and historical significance of firefighting in the community.

Investing in repairs and upgrades reduces long-term maintenance costs, extends the overall life of the vintage truck, and enhances functionality without compromising authenticity.

This will allow for its continued use in City events such as the Red Ribbon Parade, Fire Open House, Walk to School Day, the Santa Float, and many others.

Per the City’s purchasing policy, the Department of Fire-Rescue attempted to contact additional vendors requesting quotes for the restoration project; however, none of the vendors we contacted would agree to take on the challenging task of restoring a vintage fire truck, except for West Coast Customs.

DISCUSSION
The 1958 Seagrave is currently showcased and used for parades and community events, enhancing public outreach and educating the public about the evolution of firefighting technology and the history of the Santa Fe Springs Department of Fire-Rescue. The restoration project is expected to last approximately six months.

SUMMARY/NEXT STEPS
It is requested that the City Council approve the Historic Fire Engine Restoration project with West Coast Customs, preserving the City’s connection to its past, and approve the transferring of funds from the Heritage Arts Advisory Committee (HAAC) to Fire-Rescue Budget account 10102110-543067 (Miscellaneous Vehicle Repairs) for $150,000.00.

Once approved, the restoration project will begin in January 2025, after the City’s holiday events.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Historic Seagrave Fire Engine Restoration

Page 3 of 3 ends

ATTACHMENT(S):

A. West Coast Customs Quotation #2415
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

QUOTATION
Quantity Item Description Unit Price Amount
***Santa Fe Fire Department 1958
Seagrave Fire Truck Restoration***

40.00 Labor - Standard Complete Disassembly of Fire Truck 375.00 15,000.00

1.00 Materials Original Engine Rebuild w Existing Block 25,000.00 25,000.00 150.00 Labor - Standard Custom Body Work and Prep for Paint 375.00 56,250.00

40.00 Labor - Standard Custom Paint Pantone Fire Engine Red 375.00 15,000.00

20.00 Labor - Standard Custom Fire Department Graphics 375.00 7,500.00

1.00 PNT-18 Remove wheels & tires. Prep wheels for 2,275.00 2,275.00 paint. Paint wheels to customer
specifications. Mount & balance wheels.

1.00 Materials Custom Weather Strip Kit 1,845.00 1,845.00

1.00 Materials Drive Line Seal Kit and Fluids 644.00 644.00

1.00 Materials Custom Fabricate Polished Diamond Plate 12,532.00 12,532.00 Running Boards and Rear Deck Board

30.00 Labor - Standard High Polish All Stainless 375.00 11,250.00

1.00 Materials Custom Chrome All Parts 8,740.00 8,740.00

1.00 Materials Replace Interior Materials w Like for Like 6,150.00 6,150.00 TBD

35.00 Labor - Standard Remove and Replace Interior with New 375.00 13,125.00 Materials

1.00 Labor - Standard West Coast Customs X Santa Fe Springs 26,000.00 -26,000.00 Fire Collaboration Discount
Quote Number: 2415
Quote Date: Oct 18, 2024
Sales Rep
Quoted To:

Santa Fe Springs Fire Department
11300 Greenstone Ave
Sante Fe Springs, CA 90670
Good Thru
1/10/25
Customer ID Payment Terms
Page:

Santa Fe Springs FD Prepaid Lorenzo Strong
1 TOTAL 149,311.00
Sales Tax
Subtotal 149,311.00
West Coast Customs
2101 W. Empire Ave.

Burbank, CA 91504
USA
Voice:

Fax:
(818) 237-1287
(818) 237-1287
ARD# 220754
www.westcoastcustoms.com
[email protected]
Vehicle:
1958
Seagrave Fire
Fire Truck
Client Authorization:__________________________________ ITEM # 29

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Chad Van Meeteren, Fire Chief

SUBJECT: DONATION OF USED FIRE EQUIPMENT TO NAVOJOA FIRE

DEPARTMENT
DATE: November 12, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) The City Council authorizes donating used firefighting equipment to the City of Navojoa Fire Department.
2) Take such additional, related action that may be desirable.

FISCAL IMPACT
The City of Navojoa will pay for all costs to transport used firefighting equipment.

BACKGROUND
The Department of Fire-Rescue has a surplus of miscellaneous used fire equipment replaced over the last year with grants and general funds. While this equipment has been replaced with newer technology equipment in Santa Fe Springs, it still has a valuable life for fighting fires and performing rescues. This equipment is needed in Navajoa to meet the call volume demands of their growing community. The list of equipment and tools is:

1. (1) 16” Ramfan

2. (1) 20” SuperVac fan

3. (2) 10’ sections hard suction

4. (1) Dayton tripod light

5. (2) Single light tripod lights
CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Donation of Used Fire Equipment to Navojoa Fire Department

Page 2 of 3 ends

6. (3) SCBA Brackets

7. (1) SKED

8. (2) Utility hooks

9. (1) Hydrant wrench

10. (1) Pair of wildland boots

11. (4) 20’ sections SCBA hose

12. (4) SCBA Escape Packs

13. (64) Honeywell SCBA packs

14. (9) RIC bags with hoses

15. (9) McGuire Sleds

16. (7) CBRN Mask

17. (7) CBRN Canisters

18. (16) Spare SCBA mask lens

19. (1) Box misc. spare parts

20. (1) Box spare gaskets

21. (99) Voice amplifiers

22. (80) SCBA masks

23. (157) SCBA Bottles

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
In discussions with our Sister City, Navojoa, they stated that any fire-related firefighting equipment is needed for their 1600 square-mile community of over 150,000 residents.

The equipment donated would benefit the Navojoa Fire Department through fire suppression activities and firefighter safety measures.

SUMMARY/NEXT STEPS
Upon the City Council's approval of the recommended action, the Department of FireRescue staff will coordinate the pick-up of the equipment with the City of Navojoa Fire Department personnel.

ATTACHMENT(S):

None
CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Donation of Used Fire Equipment to Navojoa Fire Department

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ITEM # 30

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Chad Van Meeteren, Fire Chief

SUBJECT: RESOLUTION NO. 9934 – SB-1205 ANNUAL INSPECTION OF CERTAIN

PROPERTIES
DATE: November 12, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Acknowledge Receipt of Department of Fire-Rescue Report Regarding the Annual Inspection of Certain Properties.

FISCAL IMPACT
None

BACKGROUND
The State legislature, through the passage of SB 1205, requires the chief of every fire department to conduct annual inspections on all public or private schools, hotels, motels, lodging houses, apartment houses, and certain residential care facilities (Health and Safety Code 13146.3, 13146.2, 17921(b)).

Beginning on January 1, 2019, every fire department must report on these statemandated annual inspections (Health and Safety Code 13146.4, Added by Stats. 2018, Ch. 854, Sec. 1. (SB 1205) Effective January 1, 2019). This report must be in the form of a resolution or other formal document.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Resolution No 9934 – SB-1205 Annual Inspection of Certain Properties

Page 2 of 3 ends

Definitions of key terms:

R1 – Residential occupancies with transient (<30 days) occupants  Boarding houses (transient) no more than ten occupants  Congregate residents (transient) no more than ten occupants  Hotels, motels
R2 – Residential – Residential occupancies containing sleeping units or more than two dwelling units where the occupants are primarily permanent, including apartments R2.1 – 24-hour living facilities may contain > six non-ambulatory and/or bedridden clients.  Assisted living facilities such as residential care facilities, residential care facilities for the elderly (RCFEs), adult residential facilities, group homes, etc.  Social rehabilitation facilities such as halfway houses, community correctional centers, community treatment programs, alcoholism or drug abuse recovery or treatment
R4 – 24-hour living facilities with more than six ambulatory clients, but not more than 16 persons; maximum of six non-ambulatory or bedridden clients  Assisted living facilities such as residential care facilities, residential care facilities for the elderly (RCFEs), adult residential facilities, group homes, etc.  Social rehabilitation facilities such as halfway houses, community correctional centers, community treatment programs, alcoholism or drug abuse recovery or treatment
E – Facilities used for educational purposes through the 12th grade.

The Fire Suppression Division assigns annual inspections to Fire Prevention Division staff and Fire Engine Companies to meet this mandate. Inspections are logged into the Department’s records management system. In 2024, all R1, R2, R2.1, R4, and E occupancies were inspected, achieving 100% compliance with the State Fire Marshal mandate.

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Resolution No 9934 – SB-1205 Annual Inspection of Certain Properties

Page 3 of 3 ends

SUMMARY/NEXT STEPS
None
ATTACHMENT(S):

A. Resolution No. 9934

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

1 RESOLUTION NO. 9934
RESOLUTION NO. 9934

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE

CHIEF OF THE SANTA FE SPRINGS DEPARTMENT OF FIRE-RESCUE REGARDING

THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO PERFORM ANNUAL INSPECTIONS IN SUCH OCCUPANCIES UNDER SECTIONS 13146.2 AND 13146.3 OF

THE CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018 and became effective on September 27, 2018; and,
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments, including the Santa Fe Springs Department of Fire-Rescue, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Santa Fe Springs Department of Fire-Rescue, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3 and
WHEREAS, the City Council of the City of Santa Fe Springs intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Santa Fe Springs Department of Fire-Rescue compliance with California Health and Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Fe Springs that said City Council expressly acknowledges the receipt of the report of compliance of the Santa Fe Springs Department of Fire-Rescue with California Health 2 RESOLUTION NO. 9934
and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Santa Fe Springs, as follows:

A. EDUCATIONAL GROUP E OCCUPANCIES:

Educational Group E occupancies are generally those public and private schools used by more than six persons at any one time for educational purposes through the 12th grade. Twelve (12) Group E occupancies, buildings, structures, and/or facilities are within the City of Santa Fe Springs.

During 2024, the Santa Fe Springs Department of Fire-Rescue completed the annual inspection of twelve (12) Group E occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100% for this reporting period.

B. RESIDENTIAL GROUP R OCCUPANCIES:

For the purposes of this resolution, Residential Group R occupancies are generally those occupancies containing sleeping units, including hotels, motels, apartments (three units or more), etc., as well as other residential occupancies (including several residential care facilities). These residential care facilities have several different sub-classifications, and they may contain residents or clients with a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. Within the City of Santa Fe Springs are forty-two (42) Group R (and their associated sub-categories) occupancies of this nature.

During the calendar year 2024, the Santa Fe Springs Department of Fire-Rescue completed the annual inspection of forty-two (42) Group R occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100% for this reporting period.

APPROVED and ADOPTED this 12th day of November 2024 by the following vote:
3 RESOLUTION NO. 9934
AYES:

NOES:

ABSENT:

ABSTAIN:

Jay Sarno, Mayor
ATTEST:
________
Fernando N. Muñoz, CMC, Deputy City Clerk
ITEM # 31

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: POLICE SERVICES STAGING FACILITY STORM DAMAGE –

EMERGENCY REPAIRS FINAL REPORT (TERMINATION OF

EMERGENCY DECLARATION)
DATE: November 12, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Pursuant to California Public Contract Code Section 22050, by a four-fifths vote terminate the Emergency Declaration; and
2) Authorize the City Manager to issue final payments for all related expenses as listed herein; and
3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The final purchase orders and invoices executed to date are as follows:
 Purchase Order #2240222: $43,610.60 for testing and construction demolition with Restoration Unlimited (Santa Fe Springs, CA)
 Purchase Order #2240262: $128,637 for waterproofing with Innovative Painting Waterproofing (Santa Fe Springs, CA)
 Purchase Order #2240337: $45,985.38 for replacement of drywall, flooring and other finishes and furniture in order to restore the building interior with Restoration Unlimited (Santa Fe Springs, CA)
 Plumbing Repairs: $6,538 invoice from Olson Superior Plumbing for sewer mainline repairs
 Gymnasium Floor Mats: $3,310 invoice from ETE Fitness Equipment for CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Police Services Staging Facility Storm Damage – Emergency Repairs Final Report (Termination of Emergency Declaration)

Page 2 of 3 ends

replacement of the rubber floor mats in the gymnasium
 Railroad Flagging Services: $24,800 in invoices from Railpros for flagging services as required by the BNSF Right of Entry permit.

The total cost of the emergency repairs is $252,880.98.

BACKGROUND
The severe storms that hit Southern California the week of February 4, 2024, resulted in historic rainfall totals throughout the region, prompting Governor Newsom to proclaim a state of emergency in various counties, including Los Angeles. The County of Los Angeles followed with the proclamation of a local state of emergency.

The intense and prolonged rainfall caused significant flooding of the City’s Police Services Staging Facility located adjacent to the Municipal Services Yard. Flooding was experienced in both the Men’s and Women’s Locker Rooms and Restroom/Showers as well as the adjacent gym. The flooding rendered these areas uninhabitable and in need of repairs before the space can be reoccupied.

Public Works maintenance staff worked throughout the storms to sweep and vacuum the water to minimize the extent of the flooding, but were ultimately unable to keep up with the volume of water entering the building from the rear wall adjacent to the railroad rightof-way. Eventually, maintenance crews ceased water removal and began removing gym equipment and mats so that the source of the flooding could be more easily identified.

Although one location was identified where the majority of the water was entering the building, the extent of the flooding has saturated the walls in a significant portion of the facility. Under the City Manager’s authority pursuant to Santa Fe Springs Municipal Code Section 34.23, staff continues to negotiate with contractors to provide various services to repair the damage.

The first step in the repair process required demolition work to assess the full extent of the damage and expose the source of the flooding in order to develop a scope of work for repairs to prevent future flooding and restore the damaged interior.

Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the initial testing and demolition work. Sampling for preconstruction testing was conducted on March 6.

Based on testing results, demolition was started on March 18, exposing the likely source of the rainwater intrusion. Staff solicited proposals from two waterproofing contractors.

Waterproofing must be completed before restoration work to prevent further water damage. The proposal from Innovative Painting & Waterproofing, LLC (Santa Fe Springs) was selected and a purchase order was executed. The interior waterproofing work was completed on June 12, 2024.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Police Services Staging Facility Storm Damage – Emergency Repairs Final Report (Termination of Emergency Declaration)

Page 3 of 3 ends

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
A Right-of-Entry permit is required from BNSF Rail Road in order to complete the waterproofing work on the exterior rear wall of the building. The permit application was submitted on April 23 and BNSF provided the Right-of-Entry Agreement on May 21 with final approval of insurance documentation received on June 12. Staff scheduled the start of the exterior waterproofing work with BNSF on September 9 and the work was completed on October 7, 2024.

Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the restoration of the interior of the building. This work was started on June 24 and completed at the end of July. The building was made available for police staff to move in on August 1, 2024.

ENVIRONMENTAL
Not applicable.

DISCUSSION
Staff has been in close communication with the City Manager of the City of Whittier and police administration since the flooding began. Given the extent of the flooding, the City of Whittier provided notice on February 7, 2024, that they would temporarily vacate the facility until permanent repairs are completed. Limited staff and equipment was temporarily relocated to the City’s Police Services Building on Jersey Avenue and the majority of the patrol operations were moved to the Whittier Police Station. The Police Staging building was vacated on February 26, 2024.

Interior repairs were completed by the end of July, with the exception of the exterior waterproofing which did not affect the occupancy of the building. Whittier PD re-occupied the building on August 1, 2024.

SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will issue final payments related to the emergency and process the Notice of Completion with the office of the Los Angeles County Registrar-Recorder.

ATTACHMENTS:

None.

ITEM # 32

CITY OF SANTA FE SPRINGS

IMPROVEMENT PROGRAM
DATE: November 12, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve adding the Los Angeles County Traffic Signal Synchronization Projects (TSSPs) including Slauson Avenue, Norwalk Boulevard and Leffingwell Road to the Capital Improvement Program; and
2) Appropriate $63,305 from the Utility Users Tax (UUT) Capital Improvement Fund to the Los Angeles County Traffic Signal Synchronization Project (TSSP) on Slauson Avenue; and
3) Appropriate $53,000 from the Utility Users Tax (UUT) Capital Improvement Fund to the Los Angeles County Traffic Signal Synchronization Project (TSSP) on Norwalk Boulevard; and
4) Authorize payment of City’s share of project cost for the Slauson Avenue Project in the amount of $63,305, and Norwalk Boulevard Project in the amount of $53,000 to Los Angeles County via the County’s City Service Request Tracking System; and 5) Take such additional, related action that may be desirable.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Los Angeles County Traffic Signal Synchronization Project: Slauson Avenue, Norwalk Boulevard, Leffingwell Road – Add Projects to the Capital Improvement Program

Page 2 of 3 ends

FISCAL IMPACT
The City is responsible for the estimated cost of the City’s share for each project, with a combined total of $116,305. There is no City contribution for the Leffingwell Road project as the County has agreed to cover the cost of the minimal improvements located within Santa Fe Springs for this project. The County requires payment of the estimated cost in advance via the County’s City Service Request Tracking System. Final Costs will be based on post-project accounting. The recommended appropriation is from the Utility Users Tax (UUT) Capital Improvement Fund.

BACKGROUND
The City and County have previously cooperated in implementing traffic signal synchronization projects on various arterials. The list of arterials includes Florence Avenue, Imperial Highway, Rosecrans Avenue, Valley View Avenue, Telegraph Road, Alondra Boulevard, and Carmenita Road. The construction of a similar project on Washington Boulevard is set to begin later this year.

The Los Angeles County Department of Public Works has secured funding to modify and synchronize traffic signals along three additional arterial corridors running through the City. These three project corridors are:

1. Slauson Avenue from Paramount Boulevard to Scott Avenue

2. Norwalk Boulevard from Beverly Boulevard to Carson Street

3. Leffingwell Road from Imperial Highway to Valley Home Avenue Within the project corridors, Slauson Avenue, located between Norwalk Boulevard and Santa Fe Springs Road, falls within the City limits. Additionally, portions of Norwalk Boulevard between Washington Boulevard and Lakeland Avenue are also included. For the Leffingwell Road project corridor, the only affected area within the City is the southern leg of the intersection at Leffingwell Road and Imperial Highway.

ANALYSIS
The total cost for the Slauson Avenue Transportation System Safety Project (TSSP) is $1,411,366 for the entire project corridor. After accounting for the grants received by the County, the City's share of the estimated costs for this project is $63,305. Although the total cost of the Norwalk Boulevard project has not been determined at this time, the estimated City share for the Norwalk Boulevard TSSP is $53,000.

For the Leffingwell Road project, the City's estimated share is less than $10,000, and this amount will be covered by the County. All cost estimates are based on the County's CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 Los Angeles County Traffic Signal Synchronization Project: Slauson Avenue, Norwalk Boulevard, Leffingwell Road – Add Projects to the Capital Improvement Program

Page 3 of 3 ends

projections, and the final amounts will be determined by the final project audit upon completion.

ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Fire Station Headquarters Furniture Improvement project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility.

DISCUSSION
The Traffic Signal Synchronization Projects involve upgrading traffic signal equipment where necessary to enable better coordination of traffic signals along the project corridors. The County will manage the overall implementation of the projects and the signal timing to maintain signal synchronization along the corridors and improve the flow of traffic.

SUMMARY/NEXT STEPS
The construction of the projects is set to begin in the summer of 2025.

ATTACHMENT:

None.

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ITEM # 33

CITY OF SANTA FE SPRINGS

TO ADVERTISE FOR CONSTRUCTION BIDS
DATE: November 12, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve adding the City Hall West Wing Office Renovation project to the Capital Improvement Program; and
2) Appropriate $1,665,000 from the Utility Users Tax (UUT) Capital Improvements Fund to the City Hall West Wing Office Renovation project; and 3) Approve the Plans and Specifications for the subject project; and 4) Authorize the City Engineer to advertise for construction bids; and 5) Authorize the purchase of office furniture for the City Hall West Wing from Tangram, utilizing cooperative purchasing through Sourcewell Contract Number 091423-STI and authorize the Finance Director to issue a purchase order to Tangram in the amount of $410,844.14; and
6) Authorize the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, purchase orders, agreements, amendments, payment requests and so forth, which may be necessary for the completion of project; and
7) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
8) Take such additional, related action that may be desirable.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 City Hall West Wing Office Renovation – Authorization to Advertise for Construction Bids

Page 2 of 3 ends

FISCAL IMPACT
Staff is recommending the City Hall West Wing Office Renovation project be funded by the Utility Users Tax (UUT) Capital Improvements Fund in the amount of $1,665,000.

The total project cost breakdown is estimated as follows:

ITEM BUDGET
Construction (Includes: Furniture, Interior Office Renovation, Digitizing Plans) $ 1,200,000 Design $ 60,000
Engineering $ 90,000
Inspection $ 115,000
Contingency $ 200,000
Estimated Total Project Cost: $ 1,665,000
Staff is recommending authorization for the Director of Finance to issue a purchase order to Tangram in the amount of $410,844.14 for the City Hall West Wing office furniture and approval to utilize a cooperative contract with Sourcewell utilizing Contract Number 091423-STI (Attachment A) in accordance with SFSMC 34.18. The purchase order would include removal of existing office furniture and furnishing/installing new office furniture.

Sourcewell solicited bids and Steelcase was the lowest bidder and utilizes Tangram as a local vendor. Tangram’s quote is included in Attachment B.

Staff is recommending to authorization the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, purchase orders, agreements, amendments, payment requests and so forth, which may be necessary for the completion of the project.

BACKGROUND
The proposed City Hall West Wing Office Renovation project is located at 11710 Telegraph Road. The project includes furniture and interior improvements to the West Wing of City Hall encompassing Public Works, Building/Safety, Community Development and minor interior improvements to Finance and Human Resources. The North and East Wing recently replaced office furniture, carpet and interior painting. The West Wing’s existing office furniture has reached the end of its useful service life and requires replacement to allow for additional staff work stations and enhance operational functionality.

The City Hall West Wing Office Renovation project scope of work includes removing all existing office furniture and replacing with new furniture. The construction contract will be advertised separate from the furniture purchase and includes removing and replacing all carpet flooring, base cove trim, abatement of lead/asbestos, removal of all popcorn ceiling south of the lobby, demolition of doors/cabinets/kitchenettes/wall paper, painting interior walls and all ceilings. Lastly, the construction of two Plexiglas storefronts.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 12, 2024 City Hall West Wing Office Renovation – Authorization to Advertise for Construction Bids

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ANALYSIS
In an effort to minimize the construction duration and impact to the services provided at City Hall. The contractor will be allowed to work seven days a week and have the option to work twenty-four hours per day. The construction of the improvements will require the contractor to have full access to the City Hall West Wing. Staff is recommending the public services counter temporarily be relocated to the City Hall lobby. In addition, Public Works, Building/Safety and Community Development will be relocated to the Town Center Hall Meeting Room or work remotely during the anticipated forty (40) calendar day construction duration. The Finance Department and Human Resources Division will also be relocated for approximately two weeks during the removal of the acoustic ceiling (includes asbestos abatement) and painting of the ceiling.

ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the City Hall West Wing Office Renovation project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility.

DISCUSSION
The completion of the City Hall West Wing Office Renovation project will increase office functionality, adds additional work stations to accommodate a growth in staffing and provides an aesthetically pleasing work environment.

SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will advertise the project and await the construction bid opening, as well as execute the office furniture purchase order. The furniture is a long lead item and will be ordered with the anticipation of the construction completion in March 2025
ATTACHMENT:

A. Sourcewell Contract Information
B. Tangram Quote
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
091423-STI
Rev. 3/2022 1
Solicitation Number: RFP #091423

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Steelcase Inc., 901 44th Street SE, Grand Rapids, MI 49508 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Furniture Solutions with Related Accessories and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires December 4, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

ATTACHMENT A
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2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference.

It is the Supplier’s responsibility to ensure Sourcewell receives the most current information. “Supplier”, when used in connection with a purchase order, shall refer to the Dealer responsible for activities related to fulfilling the purchase order including, but not limited to, specifying, quoting, ordering, delivering, installing, invoicing and collection in accordance with the terms of this Contract. In certain situations, or in locations where no Dealer is available, Supplier may act as the Vendor under this Agreement.
“Dealer” means always an authorized dealer of Supplier, who will become bound to the terms and conditions of this Agreement through signing a separate document, solely between Supplier and Dealer, agreeing to the same.

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3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

Unless otherwise provided herein, when providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase, excluding applicable sales or use taxes and/or surcharges, which will be captured on the applicable invoice.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed

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from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

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Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone

091423-STI
Rev. 3/2022 6
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;

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Rev. 3/2022 7
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment and Products provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment and Products purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. Any such audit will include transactions which have occurred within two (2) years of the agreed upon audit date.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

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12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices,

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informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

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3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect,

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contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

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Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

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B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-

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federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit

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Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a members of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

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I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier will work with Participating Entities on a case-by-case basis to determine if it can comply with Buy American provisions.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

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P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Steelcase Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Megan Maguire
Title: Chief Procurement Officer Title: Pricing and Contracts Manager Date: ________________________ Date: ________________________

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Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

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ADDITIONAL DEFINITIONS
For the purpose of this Agreement, the following definitions are agreed upon and may be used in both the singular and the plural without affecting their significance.

Designated Location– The physical delivery location as specified on Participating Entities’ purchase order and acknowledged by Dealer.

Drop Ship – Pursuant to FCA (Incoterms®2010) and FOB (Uniform Commercial Code), freight is prepaid and pricing for Products includes delivery from the applicable Steelcase factory to the receiving dock of Participating’s Designated Location. For drop shipments, it will be Participating Entities’ responsibility to inspect the Products upon delivery and report claims to Dealer within a reasonable time frame to ensure that proper claims procedures are followed in the event of damage.

EDI (Electronic Data Interchange) – A computer-to-computer transfer of business documents used for the transmission of purchasing documents such as purchase orders, modifications, and invoices.

Large Order – One quantity of Products to be shipped at one time to one location with a minimum list price value of:

Steelcase Products (other than exceptions below) .................................... USD 500,000 or equivalent Coalesse .................................................................................................... USD 75,000 or equivalent Turnstone, Steelcase Health ..................................................................... USD 150,000 or equivalent List Price – The price set forth in Steelcase’s published Price List.

Negotiate – Mutually agreed upon price to be arrived at between Participating Entities, Dealer, and Steelcase.

New Products – Products are considered new for a period of two years from the date on which they are first shipped in a particular market.

Order Size – One quantity of Product to be shipped at one time to one location.

Port of Embarkation – The port from which a vessel (ship or airplane) departs upon the start of a voyage when Product is exported.

Price List – A general term which covers a variety of specific naming conventions such as Specification Guides, Price Guides, Price and Product Manuals, Catalogs, and Electronic Catalogs (ECAT’s).

Special Products – Products that are not available as such in Steelcase’s standard Price Lists and require variations in design, i.e., dimensions, features, function, colors and/or other type of finishes, in order to meet customer specific requests.

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PARTICIPATING DEALERS

LIST OF PARTICIPATING STEELCASE DEALERS
Participating Dealers as of the date of this Agreement are listed below. Additions to and/or deletions from this list may be requested at any time by Sourcewell. The most current listing of authorized Steelcase dealers can be consulted at WWW.STEELCASE.COM.

Sourcewell may add or delete an authorized dealer to participate in this Agreement at its discretion. In such event, Sourcewell shall provide a written notification to Steelcase. In the event that Sourcewell desires to add an authorized dealer, Steelcase will secure such authorized dealer’s written acceptance of the terms of the Agreement. In the event of a deletion, such deletion will become effective thirty (30) days from receipt of Sourcewell’s written notification.

Changes to this Exhibit [ ] need not be incorporated into a written amendment to the Agreement.

UNITED STATES:

CANADA:

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ORDERS - PROCEDURE; CANCELLATION AND CHANGES
A. Procedure
Participating shall initiate orders by sending to Dealer a written or electronically transmitted (EDI) purchase order (“Order”) containing the minimum required information listed below:
x Participating’s Order reference number.
x Designation of Products (e.g., style number) and/or services covered by the Order. x Designation of surface materials.
x Quantity ordered.
x Price.
x Requested delivery date.
x “Ship to” address including contact name, dock information, etc. x Billing address for invoices.
x Any special shipping or handling requirements.

Dealer and Steelcase will use their best efforts to comply with delivery dates requested by Participating on Orders. For Large Orders, Steelcase recommends that Participating provide as much notice as possible to Dealer in advance of the Order to reserve manufacturing capacity. Dealer shall acknowledge receipt of each Order to Participating, noting the acknowledged Steelcase ship from factory and scheduled local delivery dates.

B. Cancellation and Changes
Participating shall have the right to change or cancel any Order by delivering written notice to Dealer. Except as otherwise provided herein, any such change or cancellation shall be without charge prior to commencement of production of such Order. If production has begun (including the ordering of parts and materials), a charge may be applied up to the full invoice amount of the Order.

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DELIVERY AND INSTALLATION PROVISIONS
Whenever delivery and/or installation is performed by Dealer, the following general provisions shall apply:

A. Labor Charges
Installation will be performed by an authorized Steelcase dealer and is based on delivery during normal working hours within the authorized Steelcase dealer’s standard service area, utilizing non-union labor.

Additional labor charges may result from the following, and shall be confirmed to Participating Entities in advance:
x Work performed outside of the normal working hours at Participating Entities’ request. x Delivery and Installation outside the standard service area, which is typically outside of a 25-mile radius from a servicing dealer.
x Use of union labor due to trade regulations.
x Installation of, or work in connection with, furniture lighting, HVAC, cabling, wiring, prewired panels, power hook-up and various electrical work.
x Work disruptions due to other trades, unions or subcontractors.

B. Special Markings, Packaging or Handling
If special markings, packaging or handling is requested by Participating Entities, it may be subject to additional charges.

C. Condition of Job Site
The job site shall be clean and free of debris prior to installation. Adequate facilities for offloading, staging, moving, and handling of Products shall be provided without charge by Participating Entities.

D. Job Site Service
Electric current, heat, hoisting and/or elevator service, and containers for the disposal of packing materials will be furnished without charge by Participating Entities.

E. Storage
In the event that physical delivery and/or installation are delayed at Participating Entities’s Designated Location due to causes outside the control of Dealer or Steelcase, the Products will be stored at Participating Entities’s expense. All charges related to the delay (e.g., storage costs, labor for loading and unloading) will be confirmed to Participating Entities by Dealer at the time of the delay. Invoices for Products placed into storage will be sent by Dealer to Participating Entities to be paid as if the Products had been delivered as scheduled.

After the Products arrive at the designated site, safe and adequate storage space will be provided by Participating Entities if immediate installation cannot be accomplished. If the space provided is inadequate, requiring excessive sorting or movement, a charge may be applied based upon agreement between Participating Entities and Dealer.

F. Assembly
Dealer's ability to assemble Products shipped knocked down or to attach, affix, or bolt in place movable Products is sometimes dependent on union jurisdictional agreements. If trade regulations in force at the time of installation require the use of union tradesmen or tradesmen other than Dealer’s own installation personnel at the site, all resulting additional charges (e.g., the differential between union's or other tradesmen’s hourly rate and the non-union hourly rate of Dealer’s personnel) will be paid by Participating Entities.

G. Damage
Pursuant to the applicable Incoterm, any loss or damage to the Products by weather, other trades (such as painting or plastering), fire, or other elements shall be the responsibility of Participating Entities after the Products are delivered by Dealer; and Participating Entities agrees to hold Dealer harmless from loss for such reason. Notwithstanding the foregoing, however, any loss or damage to the Products caused by Dealer, its employees or subcontractors during installation shall be the responsibility of Dealer.

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H. Insurance
During the term of this Agreement, Dealer and Steelcase will each maintain all applicable insurance coverage consistent with local insurance requirements and local practices, adequate to meet their liabilities under the Agreement; and Dealer’s insurance shall be primary. Insurance certificates are available from Dealer or Steelcase upon request. Fire, tornado, flood, earthquake, windstorm, and other all risks insurance coverage and other applicable insurance at the site will be the responsibility of Participating Entities (including any deductibles thereunder).

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

We also offer the following
additional services to our clients:
• eBusiness solutions: a webbased solution to help your organization save time, manage
costs and simplify furniture
purchases.
• Applied Research &
Consulting: a consulting practice
that helps clients define and
leverage their work experience
strategy.
• Global Research Team:

Steelcase has the largest inhouse research bench in the industry. We have a
multidisciplinary team of 18
researchers worldwide with
expertise in design, strategy,
technology and social sciences.

We regularly publish our findings
and integrate our findings into
product and design solutions.
• Codesign & Custom
Solutions: Through an iterative,
participatory approach, we
collaborate with our customers to
discover, prototype and
manufacture applications and
products that reflect their vision,
brand and values.
• After-Install Support: We are
there for you, even after product
installation. We have a variety of
tools and support to help users
through the pre-move, move and
post-move process.
• Ergonomic Training:

Steelcase and our authorized
dealers offer ergonomic training
sessions and programs through
our dedicated, company
ergonomist who will ensure
employees maximize comfort and
productivity.

For more information about all
these solutions and services,
please refer to our attached
Additional Document.
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

Quote: 685320
Quote Date: 10/28/24
mm/dd/yy
Project: 667740
Customer: SAN016
Terms: CPO#/NET 30 DAYS
Contact: Peyton Romo
City of Santa Fe Springs
11710 Telegraph Rd
Santa Fe Springs CA 90670-3658
Accounts Payable
City of Santa Fe Springs
11710 Telegraph Rd
Santa Fe Springs CA 90670-3658
Quote To Ship To
Phone: +1 (562) 868-0511
[email protected]
Sales Location SANTA FE SPRINGS SALES
City of SFS
Quote valid for 30 days.
-
Steelcase & AMQ Pricing per Sourcewell Contract #091423-STI Member ID #17974
-
Purchase order is required prior to processing your order. -
All product is made to order. No changes or cancellations after order placement. No returns. -
Client is responsible for proper care and cleaning of products. Please consult your Tangram representative for further information on appropriate cleaning procedures. Products whose materiality or appearance is affected by improper use of cleaning agents will not be covered by manufacturer warranty.
-
Contact with any questions:

Peyton Romo
Sales
[email protected]
949.599.4716
-
Thank you for the opportunity to provide this quote.

Description Quantity Unit Price Extended Price

01. WORKSTATIONS - AREA 1
1 APS2 - Activ2.0Desk, Stage 2 1 598.92 598.92
Width: 70.00000
Depth: 29.00000
Leg: C-Leg
Caster or Glide: Glides
Worksurface Finish: Woodgrain LPL 2LCW - CLAY WENGE
(LPL)
Base Finish: Paint F1 - Platinum

ATTACHMENT B
Quote: 685320

Page 2 ends

Santa Fe Springs City CouncilNovember 12, 2024

Santa Fe Springs City Council
November 12, 2024