Agenda packet, first session — Santa Fe Springs City Council, October 6, 2026 (part 2 of 3)

An additional $41,059 is requested for the purchase of a 40’x80’x10’ tent from Avalon Tent Manufacturing, Inc. This amount includes $35,059 for the tent purchase and $6,000 for installation and removal by a contractor. The tent will support Winter Magic operations and will also provide the City with a reusable asset that may be utilized for future Parks & Recreation programs, special events, and other municipal activities.

Winter Magic is also expected to generate program revenue through skate rental fees, ice-skating lessons, beginner hockey lessons, and other skating-related activities. These revenues will help offset a portion of the City’s operating costs. Because this is the inaugural year for Winter Magic, actual attendance, revenue, and cost-recovery levels are not yet known. Staff will monitor participation, revenues, expenditures, and overall program performance throughout the season.

SUMMARY/NEXT STEPS
Following City Council approval, staff will finalize the agreement with Special Ice, coordinate site preparation and installation activities, develop the event marketing campaign, establish fees and registration procedures for skatingrelated activities, and complete operational planning for the November 22 opening. At the conclusion of the inaugural Winter Magic season, staff will evaluate attendance, revenues, expenditures, program participation, and community feedback to assist in determining future programming and operational considerations.

ATTACHMENTS:

1. General Services Agreement with Special Ice
i. Exhibit A - Request for Proposals No. 27-1, Outdoor Ice-Skating Rink ii. Exhibit B - Special Ice Proposal

2. Quotes for Tents
Attachments
Attachment A- GSA - Special Ice - 10062026 (Signed by Contractor) FINAL.pdf Attachment B - Quote for Tents.pdf

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CITY OF SANTA FE SPRINGS

GENERAL SERVICES AGREEMENT WITH

ICE RENTALS, LLC DBA SPECIAL ICE
This General Services Agreement (“Agreement”) is made and entered into this ___________ day of __________________ 2026 (hereinafter, the “Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and Ice Rentals, LLC dba Special Ice, a California limited liability corporation (“Contractor”). For the purposes of this Agreement, City and Contractor may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Contractor interchangeably, as appropriate.

RECITALS
WHEREAS, the City requires the installation, removal, and management of a seasonal ice-skating rink at Heritage Park (the “Project”); and
WHEREAS, on July 30, 2026, the City invited qualified businesses to submit proposals in response to the Request for Proposals No. 27-1 for the Project; and WHEREAS, Contractor submitted a proposal to the City and was deemed qualified and was selected to provide services for the Project; and
WHEREAS, City staff has determined that Contractor possesses the experience, skills, and training necessary to competently provide such services to City; and WHEREAS, the execution of this Agreement was approved by the City of Santa Fe Springs City Council (“City Council”) at its Regular Meeting of ____________________, 2026, under Agenda Item No. ______.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

AGREEMENT

1. TERM
A. This Agreement shall have a term of two (2) years commencing as of the Effective Date (“Term”), or until services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement. This Agreement may be extended for one (1) additional, one (1) year term, if mutually agreed upon in writing.

B. In the event City exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto. The approval of each extension term shall be memorialized in the form of a written amendment to this Agreement approved by the City Council pursuant to Section 34.21(A).

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ATTACHMENT A

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2. SERVICES
Subject to the terms and conditions of this Agreement, Contractor shall perform the services and tasks described and set forth in the City’s Request for Proposals No. 27- 1, dated July 30, 2026, attached hereto as Exhibit “A”, and Contractor’s Proposal titled “Outdoor Ice-Skating Rink – Heritage Park” dated September 14, 2026, attached hereto as Exhibit “B”, both incorporated herein as though set forth in full (“Scope of Work”). Contractor further agrees to furnish to City all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. Contractor shall complete the services and tasks set forth in the Scope of Work according to any schedule of performance set forth in Exhibit A. To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern. For the purposes of this Agreement, the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.”

3. PERFORMANCE
A. Time is of importance for this Agreement and every provision contained herein.

The Work shall commence upon mutual consent of the Parties subsequent the City’s issuance of a written Notice to Proceed. Contractor shall perform the various tasks identified in, and within the timeframes set forth in, the Scope of Work, and shall complete all of the Work in accordance with the schedule and timeline established by the Parties;
B. Contractor shall, at all times, faithfully, competently and to the best of Contractor’s ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor under this Agreement;
C. Contractor will perform all assigned Services during the seasonal performance period with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. Contractor shall cooperate with City and in no manner interfere with the work of City, its employees or other consultants, contractors, or agents;
D. Contractor shall not claim or be entitled to receive any compensation or damage because of the failure of Contractor, or its subconsultants, to have related services or tasks completed in a timely manner;
E. Contractor shall at all times enforce good order and professionalism among Contractor’s employees; and
F. Contractor, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

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4. PAYMENT OF COMPENSATION
A. Contractor’s total compensation for the performance and completion of all Work contemplated under this Agreement shall not exceed THREE HUNDRED AND TEN THOUSAND TWO HUNDRED AND FORTY-FOUR DOLLARS ($310,244) per fiscal year (July – June) over the Term of this Agreement (hereinafter, the “Not-to-Exceed Sum”), unless such added expenditure is first approved by City Council or designee. In the event Contractor’s charges are projected to exceed the Not-to-Exceed Sum before the end of the Term, City may suspend Contractor’s performance for the relevant Work pending City approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other City approved amendment to the compensation terms of this Agreement.

B. Contractor shall not be compensated for any Work rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or his designee. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Contractor at the time the City’s written authorization is given to Contractor for the performance of said services.

C. Following the conclusion of each calendar month, Contractor will submit to City an itemized invoice indicating the Work performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-of-pocket expenses incurred. If the amount of Contractor’s monthly compensation is a function of hours worked by Contractor’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, City will notify Contractor in writing of any disputed amounts included in the invoice. Within fortyfive (45) calendar days of receipt of each invoice, City will pay all undisputed amounts included on the invoice. City will not withhold applicable taxes or other authorized deductions from payments made to Contractor.

D. Contractor agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Work.

5. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. City will have the right to access and examine such records, without charge, during normal business hours. City will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

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6. ABANDONMENT BY CONSULTANT
In the event Contractor ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, Contractor will deliver to City immediately and without delay, all materials, records and other work product prepared or obtained by Contractor in the performance of this Agreement. Furthermore, Contractor will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which City may incur as a result of Contractor’s cessation or abandonment.

7. CITY’S REPRESENTATIVE
City hereby designates Director of Parks and Recreation (the “City Representative”), to act as its representative for the performance of this Agreement.

The City Representative or his designee will act on behalf of the City for all purposes under this Agreement. Contractor will not accept directions or orders from any person other than the City Representative or his designee.

8. CONSULTANT REPRESENTATIVE
Contractor hereby designates Emery Lykins, Owner (the “Contractor Representative”), to act as its representative for the performance of this Agreement Contractor. Contractor Representative will have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. Contractor Representative or his/her designee will supervise and direct the performance of the Work, using his best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Contractor Representative will constitute notice to Contractor.

9. COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS Contractor agrees to work closely with City staff in the performance of the Work and this Agreement and will be reasonably available to City staff and the City Representative at all reasonable times. All work prepared by Contractor will be subject to inspection and approval by City Representative or his or her designees.

10. STANDARD OF CARE; PERFORMANCE OF EMPLOYEES
Contractor represents, acknowledges and agrees to the following:

A. Contractor will perform all Work skillfully, competently and to the highest standards of Contractor’s profession;
B. Contractor shall at all times employ such force, plant, materials, and tools in order to meet or exceed industry standards to perform the Work within the time limits established, and as provided herein. It is understood and agreed that said tools, Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the City’s authorized representative;
C. Contractor will perform all Work in a manner reasonably satisfactory to the City; D. Contractor will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). Contractor shall be liable for all violations of such laws and regulations in connection with Work. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom;
E. Contractor understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of Contractor’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by Contractor; and
G. All of Contractor’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to City for copying and inspection.

The Parties acknowledge and agree that Contractor will perform, at Contractor’s own cost and expense and without any reimbursement from City, any services necessary to correct any errors or omissions caused by Contractor’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of Contractor’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by Contractor to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion.

The Parties acknowledge and agree that City’s acceptance of any work performed by Contractor or on Contractor’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that City has relied upon the foregoing representations of Contractor, including but not limited to the representation that Contractor possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of Contractor’s profession.

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11. ASSIGNMENT
The skills, training, knowledge and experience of Contractor are material to City’s willingness to enter into this Agreement. Accordingly, City has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by Contractor or on behalf of Contractor in the performance of this Agreement. In recognition of this interest, Contractor agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City. In the absence of City’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

12. SUBSTITUTION OF KEY PERSONNEL
Contractor has represented to City that certain key personnel will perform and coordinate the Services under this agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Contractor at the request of the CITY. The key personnel for performance of this Agreement are as described in CONSULTANT’S proposal in Exhibit “B”.

13. CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT

CONTRACTOR
The Work will be performed by Contractor or under Contractor’s strict supervision.

Contractor will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with Contractor’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of City’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of Contractor are not employees of City and will at all times be under Contractor’s exclusive direction and control. Contractor will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. Contractor will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like.

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14. [RESERVED]

15. COMPLIANCE WITH LAWS
Contractor will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. Contractor’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements, Federal Labor Standards Provisions including the prevailing wage requirements of the DBRA, and all applicable regulations of the U.S. Department of Housing and Urbanization.

16. NON-DISCRIMINATION
A. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any Services provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby.

B. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. Contractor shall include the nondiscrimination and compliance provisions of this Section in all subcontracts to provide Services under this Agreement.

17. WORK CONSTITUTING A PUBLIC WORK UNDER CALIFORNIA LABOR CODE SECTION 1720.

The provisions of this Section shall apply to all Work under this Agreement constituting a “public work” within the meaning of Section 1720(a)(1) of the Labor Code. Contractor shall comply with the provisions of the Labor Code applicable to public works, in the manner set forth under this Section. In addition to any other indemnification obligation set forth under this Agreement, CONTRACT shall indemnify, hold harmless, and defend City concerning any liability arising out of Labor Code Section 1720 et seq.

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18. INSURANCE
Prior to the beginning of and throughout the duration of the Work, Contractor will procure and maintain policies of insurance that meet the requirements and specifications set forth in Exhibit “C”. Contractor will procure and maintain the required insurance coverage, at its own expense.

19. INDEMNIFICATION
A. To the fullest extent permitted by law, Contractor, as Indemnitor, hereby agrees, at its sole cost and expense, to defend, hold harmless, and indemnify CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns, and those CITY agents serving as independent contractors in the role of CITY officials (collectively "Indemnitees"), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omission of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants, suppliers or their officers, agents, servants, or employees, in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Contractor and shall operate to fully indemnify the Indemnitees against any such negligence. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in the connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. The foregoing notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the extent that the Agreement is subject to Civil Code §2782(a), or (ii) CITY’s active negligence to the extent that the underlying Agreement is subject to Civil Code §2782(b).

B. Attorneys and other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. CITY shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to CITY from Contractor because of Contractor’s failure to promptly pay to CITY any reimbursement or indemnification Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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arising under this Section.

C. The indemnification duty established under this Section is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. The hold harmless and indemnification provisions of this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

D. Contractor’s obligations under this Section or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to the Indemnities. Contractor shall fully comply with the workers’ compensation laws regarding Contractor and Contractor’s employees.

Contractor further agrees to indemnify and hold CITY harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

E. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

F. City does not and shall not waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.

G. Payment is not required as a condition precedent to an Indemnitee's right to recover under the indemnification provisions of this Section, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under such indemnification provisions.

Contractor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision.

H. The provisions of this Section shall survive the termination of this Agreement and the completion of all Services contemplated under this Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement.

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20. TERMINATION WITHOUT CAUSE
City may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of City’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, Contractor will be compensated only for those services and tasks which have been performed by Contractor up to the effective date of the termination. Contractor may not terminate this Agreement except for cause as provided under Section 21, below. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data, as defined in Section 24, below, and other information of any kind prepared by Contractor in connection with the performance of the Work. Contractor will be required to provide such Documents and Data within fifteen (15) calendar days of City’s written request. No actual or asserted breach of this Agreement on the part of City pursuant to Section 21, below, will operate to prohibit or otherwise restrict City’s ability to terminate this Agreement for convenience as provided under this Section.

21. EVENTS OF DEFAULT; BREACH OF AGREEMENT
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth herein, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

C. Contractor will cure the Event of Default within the following time periods:

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failure of Contractor to timely provide City or City’s employees or agents with any information and/or written reports, documentation or work product which Contractor is obligated to provide to City or City’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, Contractor may submit a written request for additional time to cure the Event of Default upon a showing that Contractor has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3- day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or

2. Within fourteen (14) calendar days of City’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14- day cure period, Contractor may submit a written request for additional time to cure the Event of Default upon a showing that Contractor has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

D. If an Event of Default relates to a material falsehood or misrepresentation that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

E. Except as otherwise specified in this Agreement, City will cure any Event of Default asserted by Contractor within thirty (30) calendar days of Contractor’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, City may submit a written request for additional time to cure the Event of Default upon a showing that City has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period.

The foregoing notwithstanding, an Event of Default dealing with City’s failure to timely pay any undisputed sums to Contractor pursuant to this Agreement will be cured by City within five (5) calendar days from the date of Contractor’s Default Notice to City.

F. City, in its sole and absolute discretion, may also immediately suspend Contractor’s performance under this Agreement pending Contractor’s cure of any Event of Default by giving Contractor written notice of City’s intent to suspend Contractor’s performance (hereinafter, a “Suspension Notice”). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, Contractor will be compensated only for those services and tasks which have been rendered by Contractor to the reasonable satisfaction of City up to the effective date of the suspension. No actual or asserted breach of Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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this Agreement on the part of City will operate to prohibit or otherwise restrict City’s ability to suspend this Agreement as provided herein.

G. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

H. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to City at law or under this Agreement in the event of any breach of this Agreement, City, in its sole and absolute discretion, may also pursue any one or more of the following remedies:

1. Upon written notice to Contractor, the City may immediately terminate this Agreement in whole or in part;

2. Upon written notice to Contractor, the City may extend the time of performance;

3. The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for Contractor’s breach of the Agreement or to terminate the Agreement; or

4. The City may exercise any other available and lawful right or remedy.

Contractor will be liable for all legal fees plus other costs and expenses that City incurs upon a breach of this Agreement or in the City’s exercise of its remedies under this Agreement.

I. In the event City is in breach of this Agreement, Contractor’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to Contractor under this Agreement for completed services and tasks. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement.

22. SCOPE OF WAIVER OF DEFAULT
No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

23. SURVIVING ARTICLES, SECTIONS AND PROVISIONS
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normal expiration of its term or any extension thereto will not operate to terminate any Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

24. DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY All Documents and Data will be and remain the property of City without restriction or limitation upon their use or dissemination by City. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of Contractor in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to City, a perpetual license for City to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. Contractor will require all subcontractors and subconsultants working on behalf of Contractor in the performance of this Agreement to agree in writing that City will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by Contractor in the performance of this Agreement.

25. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and will not be disclosed by Contractor without prior written consent by City. City will grant such consent of disclosure as legally required. Upon request, all City data will be returned to City upon the termination or expiration of this Agreement. Contractor will not use City’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

26. FALSE CLAIMS ACT
Contractor warrants and represents that neither Contractor nor any person who is an officer of, in a managing position with, or has an ownership interest in Contractor has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

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from the award or making of this Agreement. For breach or violation of this warranty, City will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

28. RELEASE OF INFORMATION
A. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without the City's prior written authorization, unless the information is clearly public. Contractor, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives the City notice of such court order or subpoena.

B. Contractor shall promptly notify the City should Contractor, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Contractor is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Contractor in such proceeding, Contractor agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

29. COOPERATION; FURTHER ACTS
The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

30. SUBCONTRACTING
Contractor will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of City.

Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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Agreement, including provisions relating to insurance requirements and indemnification.

31. NOTICES
All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: City Clerk’s Office
To the Contractor: Ice Rentals, LLC
dba Special Ice
3709 Duck Creek Drive
Stockton, CA 95215
Attention: Emery Lykins
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

32. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.

33. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

34. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

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35. FORCE MAJEURE
The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of Contractor and without the fault or negligence of Contractor, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

36. AMENDMENTS; MODIFICATIONS
No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

37. NON-EXCLUSIVE AGREEMENT
Contractor acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

38. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

39. NO THIRD-PARTY BENEFIT
There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

40. SUCCESSORS AND ASSIGNS
This Agreement will be binding on the successors and assigns of the Parties.

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41. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

42. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

43. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

44. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

45. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

46. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

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47. CONFLITS OF INTEREST
A. Contractor warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. Contractor may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. Contractor shall not employ any official or employee of the City during the Term of this Agreement or any extension term. No officer or employee of City shall have any financial interest in this Agreement that would violate Government Code § 1090 et seq. Contractor warrants and represents that no owner, principal, partner, officer, or employee of Contractor is or has been an official, officer, employee, agent, or appointee of the City within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of Contractor was an official, officer, employee, agent, or appointee of the City within the twelve-month period immediately preceding the Effective Date, Contractor warrants that any such individuals did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090.
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF SANTA FE SPRINGS ICE RENTALS, LLC DBA SPECIAL ICE Name: Emery Lykins
Title: Owner
Date: Date:

ATTEST:

Maribel Garcia, City Clerk
APPROVED AS TO FORM:

Rick Olivarez, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Contractor’s Proposal
Exhibit C Insurance Requirements
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 9/30/2026

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS NO. 27-1
“OUTDOOR ICE-SKATING RINK – HERITAGE PARK”
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REQUEST FOR PROPOSALS
No. 27 - 1
Outdoor Ice-Skating Rink – Heritage Park
Issue Date: Thursday, July 30, 2026
Questions Due Date: Thursday, August 13, 2026, at 2 PM Pacific Proposal Due Date: Thursday, September 3, 2026, at 2 PM Pacific Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 2 (THIS PAGE INTENTIONALLY LEFT BLANK)
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 3 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs ("City") invites qualified firms to submit proposals in response to this Request for Proposals ("RFP"). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be considered.

The information set forth is the minimum required for consideration. The successful Proposer will be required to enter into a Professional Services Agreement in accordance with the specifications outlined in this RFP.

DATE OF SOLICITATION
July 30, 2026

PROJECT
Outdoor Ice-Skating Rink – Heritage Park

PROPOSAL OWNER
City of Santa Fe Springs – Department of Parks and Recreation 11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Edmund Ramirez, Community Services Manager
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Thursday, August 13, 2026, at 2 PM Pacific.

Proposals must be submitted by Thursday, September 3, 2026, at 2 PM Pacific.

Prospective proposers must register their business with PlanetBids before submitting questions and/or proposals. To access the City's PlanetBids Portal, please go to:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/143988 Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 4 CONTENTS
I. Notice Inviting Proposals ..........................................................................................................5 II. About the City of Santa Fe Springs ........................................................................................6 III. Timeline..........................................................................................................................................6 IV. Scope of Work/Services.............................................................................................................7 V. Qualifications................................................................................................................................8 VI. Proposal Submittal......................................................................................................................9 VII. Proposal Content and Format..................................................................................................9 VIII. Evaluation Criteria.....................................................................................................................11 IX. Proposal Protests......................................................................................................................12 X. Execution of Agreement ..........................................................................................................13 XI. Insurance Requirements..........................................................................................................13 XII. Business License Requirements...........................................................................................16 XIII. Use of Federal Funds................................................................................................................16 XIV. Non-Commitment of City.........................................................................................................17 XV. Labor Requirements .................................................................................................................17 XVI. Records ........................................................................................................................................18 XVII. Use of Subcontractors .............................................................................................................18 XVIII. Modifications/Changes ............................................................................................................18 XIX. Disclosure of Information........................................................................................................18 XX. Ex-Parte Communications ......................................................................................................18 XXI. General Rights of the City.......................................................................................................19 Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 5 I. Notice Inviting Proposals
The City of Santa Fe Springs (“City”) is seeking proposals from qualified and experienced contractors to provide a temporary, seasonal ice-skating rink for residents and guests.

The City has designated space at Heritage Park (located at 12100 Mora Drive, Santa Fe Springs, CA 90670) for the ice-skating rink and associated facilities.

The City is seeking a contractor who can provide one of the following options:

Option 1: Ice Rink Set-Up and Maintenance Only
• Delivery, installation, and set-up of a temporary outdoor ice skating rink, including all necessary equipment and materials (chillers, rink boards, ice resurfacing equipment, safety barriers, etc.).
• Initial testing and commissioning to ensure proper functionality. • Rental equipment for guests (e.g., skates, helmets, etc.) • Ongoing maintenance of the rink and equipment for the duration of the contract, including regular ice resurfacing, cleanliness, and addressing any operational issues.
• Removal and proper disposal or return of all rink equipment at the end of the contract period.

Option 2: Ice Rink Set-Up, Maintenance, and Daily Operations • All services described in Option 1.
• Daily management and operation of the rink, including:
o Staffing for rink supervision and on-site management. o Implementation of safety protocols and first aid procedures. o Daily reporting and coordination with City staff.

The rink shall be open to the public for recreational ice skating from Sunday, November 22, 2026, through Sunday, January 10, 2027. A detailed calendar of the tentative operating dates/times can be found in the scope of work section.

The selected Contractor(s) will primarily work with the City’s Department of Parks and Recreation and the Department of Public Works to ensure services are properly delivered.

The proposed initial contract term is two (2) years with the potential for renewal based on performance and funding availability.

To view the complete RFP package, please visit:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/143988 Prospective Proposers must register with PlanetBids before viewing all documentation or submitting a response.

Questions must be submitted by Thursday, August 13, 2026, at 2 PM Pacific. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 6 Proposals must be submitted via PlanetBids by Thursday, September 3, 2026, at 2 PM Pacific. Responses to this RFP will be evaluated to determine the most qualified Proposer. Responses must adhere to the format and content described in the RFP.

The successful Proposer will be required to enter into a Professional Services Agreement with the City for the duration of the project. Final terms, including compensation and length of the agreement, are subject to City Council approval.

II. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates back to 1871, when Dr. James E. Fulton came to the area and discovered a sulfur spring that later developed into a health spa.

Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities: the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms: "The City of Santa Fe Springs is a great place to live, work and play," with the following mission statement: "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing: a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
• Personal integrity, honesty, and ethics
• Public service
• Compassion
• Responsibility, accessibility, and accountability
• Dedication
III. Timeline
• Release RFP Thursday, July 30, 2026
• Online Q&A Deadline Thursday, August 13, 2026, at 2 PM Pacific • Deadline to Submit Proposals Thursday, September 3, 2026, at 2 PM Pacific • City Review of Submissions Early September 2026
• Interviews TBD (If Necessary)
• Notifications Sent to Proposers TBD
• Award of Contract TBD
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 7 IV. Scope of Work/Services
The City is seeking proposals from qualified contractors to provide a turnkey outdoor ice skating rink and management services.

A. Option 1 – Ice Rink Set-Up/Removal, Maintenance Only

1. General Requirements for Outdoor Ice Rink:
i. The ice-skating rink shall provide a temporary outdoor ice-skating rink, as a holiday season special event for the City. The rink shall be open to the public for recreational ice skating from Sunday, November 22, 2026, through Sunday, January 10, 2027.
ii. The scheduled hours of operation for the public are noted below:

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 8 iii. Delivery, installation, and set-up of the temporary outdoor rink, including all necessary equipment and materials (chillers, rink boards, ice resurfacing equipment, safety barriers, outdoor audio equipment, etc.). iv. Initial testing and commissioning to ensure proper functionality. v. Ongoing maintenance of the rink and equipment for the duration of operations, including regular ice resurfacing, cleanliness, and addressing any operational issues.
vi. Ice Rink Skating Equipment:
▪ Skates
▪ Helmets
▪ Bobbys (skate aid)
▪ Skate rack
▪ Skate rack shelves
vii. Equipment maintenance services, including skate sharpening. viii. Removal and proper disposal or return of all rink equipment at the end of the service period.

2. Ice Skating Rink Specifications:

A. Outdoor ice rink shall be located at Heritage Park, located at 12100 Mora Dr, Santa Fe Springs, CA 90670. The rink shall be approximately 45’ X 85’ with the capacity of approximately sixty (60) skaters.

B. Option 2 - Alternative Options/Services
Option 2 involves all actions associated with Option 1; proposers must provide staff to manage day-to-day operations for the duration of the performance period.

This includes, but is not limited to:

1. Rink Manager during entire term; trained and experienced in liability protection.

2. Management and Day-to-Day Operations:

Professional, on-site management (experienced in customer service, liability-prevention, and public safety); skate rental attendant(s), safety monitor(s), crowd control/management, and first aid staff.

V. Qualifications
The City would prefer a Contractor with a minimum of five (5) years of performing similar services. Using Attachment A – References, please include a list of references who can attest to the Contractor's ability to install, remove, manage, and operate an outdoor iceskating rink in the manner the City is seeking. Please also include any pictures or video links of the operational outdoor ice-skating rink that specifically shows/demonstrates:

1. Perimeter fencing, if applicable

2. Ramps covering cords, pipes, etc.

3. Skate rental building

4. Signage
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 9 VI. Proposal Submittal
Please see Section VII – Proposal Content and Format for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Proposers planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

VII. Proposal Content and Format
Proposal Content
Proposers shall prepare a compelling, clear, and concise proposal. The City is requesting proposals that contain, at a minimum, the following information:

A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the Proposer's availability to dedicate time, personnel, and resources to this effort. Indicate the address and telephone number of the Proposer's office nearest Santa Fe Springs, and the office from which the project will be managed. The letter of interest must include a commitment to the availability of the Proposer and all key project staff during the planning period and a proposed schedule designed to meet the City's needs. If applicable, include the proposed working relationship with any subcontractors. An individual authorized to bind the Contractor must sign the letter.

B. Project Understanding and Summary - Please include a statement demonstrating your understanding of the City, the work to be done, and the objectives to be accomplished. Describe your general approach to completing the project successfully and the methodologies and technologies you would employ.

Describe what information you would expect the City to supply.

C. Proposed Statement of Work - Please provide a proposed Statement of Work that will be used to fulfill each requirement listed in the Scope of Work of this RFP.

Include key deliverables, milestones, and tasks. Explain what the respective roles of City staff and Proposer staff would be to complete the tasks specified in the Scope of Work. Discuss any ideas for modifying, clarifying, or improving the City's proposed scope of work.

D. Detailed Project Schedule: Provide a realistic, detailed project schedule that identifies all tasks and deliverables, the durations for each task, and the overall completion time.

E. Relevant Experience & Key Personnel - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the Proposer Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 10 should provide a list of the most recent projects (i.e., completed within the last five (5) years, though samples outside of this timeframe will be accepted if relevant) for which the Proposer has performed similar services of comparable size, scope, and complexity. Identify key personnel who would be assigned to provide the services described in the Proposal, and the functions to be performed by each.

Resumes may also be included in this section.

Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

F. Conflict of Interest Statement – The Proposer shall disclose any financial, business, or other relationship with the City that may impact the selection process.

If the Proposer has no such conflicts, a statement declaring such should be included in their submission.

G. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should include all pricing information to perform the scope of work described in this request and identified in the Line-Item list (See the "Line-Item" tab in PlanetBids).

The total, all-inclusive, not-to-exceed price should include all direct and indirect costs, including out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should include all meetings, conference calls, site visits, and deliverables. It should also include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates, the number of hours anticipated for each staff level, and outof-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should be directly related to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful Proposer to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued, resulting from this engagement, then such additional work shall be performed only if outlined in an addendum to the contract between the City and the Proposer. Unless otherwise noted in the proposal, any such additional work would be performed at the same rates submitted in the dollar cost bid.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 11 Proposal Format
To facilitate the evaluation process, all responses must adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals before submission to ensure they meet the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed nonresponsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.

The thirty (30) page requirement does not include a cover letter/letter of transmittal, or any items included as additional attachments. Proposals should also include the following:

A. Title Page showing the request for proposals subject, the Proposer's name, the name, address, e-mail, and telephone number of the contact person, and the date of the proposal.

B. Table of Contents identifying the items/sections listed in the "Proposal Content" section of this RFP.

C. Detailed proposal following the order outlined in the "Proposal Content" of this RFP.

VIII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method, which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Experience of Proposer and Project Personnel (40 points) • Experience, resources, and qualifications of the Proposer and assigned individuals to perform tasks identified in the scope of work. • Good reference checks from primary and/or secondary sources.

2. Proposed Approach & Work Plan (30 points)
• Proposer has a clearly defined approach, strategy, and execution plan. • The timeline meets the City’s requirements.
• The proposal clearly defines what is required of the City.

3. Proposed fees for items/services (20 points)
• Proposed fees are reasonable.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 12 4. Responsiveness to RFP (10 points)
• Compliance with the required format.
• Offered new/innovative services, suggestions.

City Staff will present to the City Council the ratings assigned to each proposal by the evaluation committee, together with Staff’s recommendations. The City Council exercises discretion and judgment in its award of a contract, which is a legislative act, and shall in no way be bound to follow the evaluation committee’s ratings or Staff’s recommendations.

Interviews
If necessary, the City may require top-rated proposers to participate in an interview. The City will email the selected proposers to schedule a date and time for the interview.

IX. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be in writing and submitted no later than ten (10) working days before the opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that are apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days before a proposal opening). All protests must be filed with the City's Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Julio Morales
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, the City reserves the right not to implement the proposed remedy and to offer alternative solutions where applicable.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 13 C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the award. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

X. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Proposer and returned within the required insurance period within ten (10) business days after the City has provided written notice that the Consultant has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Proposer decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

XI. Insurance Requirements
Any Consultant conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 14 A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an "occurrence" basis for bodily injury and property damage, including premises-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Consultant must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects' and engineers' coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 15 cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Consultant's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Consultant shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Consultant. If not covered under Consultant’s liability policy, such “property” coverage of City may be endorsed onto Consultant’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the Consultant's general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 16 2. Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

XII. Business License Requirements
Consultants that conduct business within city limits may be required to obtain City of Santa Fe Springs business license if selected. The business license must be acquired before commencing any work. Additional information regarding the City's Business License program may be obtained by visiting the City's website at:
https://www.santafesprings.org/business/opening_a_business/new_application.php Or by calling the City of Santa Fe Springs Business Support Center at (562) 264 - 5219.

XIII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 17 a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
• Transactions shall be conducted lawfully and ethically. • Unnecessary/duplicative purchases are not permitted.
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited.
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest.
• Procurement transactions must be conducted in a manner providing full and open competition.
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible. • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A.
• Purchases of goods and services must include documentation detailing the procurement history.

XIV. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

XV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building.

Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 18 or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

E. Age: The Consultant will only hire individuals who are of legal age to work.

XVI. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVII. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be 18 and be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the primary's insurance.

XVIII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XIX. Disclosure of Information
A. The Consultant agrees that it will not, during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

XX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 19 This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XXI. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Proposer failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;
C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits

PLEASE REVIEW
Attachment A – References
Attachment B – Sample PSA
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 RFP 27 - 1
Outdoor Ice-Skating Rink – Heritage Park
ATTACHMENT A – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name _______________________________________________________________________________________ Entity Address _____________________________________________________________________________________ Name of Contact/Phone Number______________________________________________________________________ Email of Contact____________________________________________________________________________________ Project Title/Dollar Amount___________________________________________________________________________ Date of Project_____________________________________________________________________________________ Project Description_________________________________________________________________________________ __________________________________________________________________________________________________ Entity Name _______________________________________________________________________________________ Entity Address _____________________________________________________________________________________ Name of Contact/Phone Number______________________________________________________________________ Email of Contact____________________________________________________________________________________ Project Title/Dollar Amount___________________________________________________________________________ Date of Project_____________________________________________________________________________________ Project Description_________________________________________________________________________________ __________________________________________________________________________________________________ Entity Name _______________________________________________________________________________________ Entity Address _____________________________________________________________________________________ Name of Contact/Phone Number______________________________________________________________________ Email of Contact____________________________________________________________________________________ Project Title/Dollar Amount___________________________________________________________________________ Date of Project_____________________________________________________________________________________ Project Description_________________________________________________________________________________ __________________________________________________________________________________________________ Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Heritage Park – Outdoor Ice Rink Area
Approx 21,000 Square Feet
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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CITY OF SANTA FE SPRINGS

GENERAL SERVICES AGREEMENT WITH
[INSERT CONTRACTOR NAME]
This General Services Agreement (“Agreement”) is made and entered into this ___________ day of __________________ 2026 (hereinafter, the “Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and (“Contractor”).

For the purposes of this Agreement, City and Contractor may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Contractor interchangeably, as appropriate.

RECITALS
WHEREAS, the City requires the installation, removal, and management of a seasonal ice-skating rink (the “Project”); and
WHEREAS, on ___________, 2026, the City invited qualified businesses to submit proposals in response to the Request for Proposals No. ________ for the Project; and WHEREAS, Contractor submitted a proposal to the City and was deemed qualified and was selected to provide services for the Project; and
WHEREAS, City staff has determined that Contractor possesses the experience, skills, and training necessary to competently provide such services to City; and WHEREAS, the execution of this Agreement was approved by the City of Santa Fe Springs City Council (“City Council”) at its Regular Meeting of ____________________, 2026, under Agenda Item No. ______.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

AGREEMENT

1. TERM
A. This Agreement shall have a term of one (1) year commencing as of the Effective Date (“Term”), or until services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement. This Agreement may be extended for two (2) additional, one (1) year terms, if mutually agreed upon in writing.

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2. SERVICES
Subject to the terms and conditions of this Agreement, Contractor shall perform the services and tasks described and set forth in the City’s Request for Proposals No. _____, dated _______________, 2026, attached hereto as Exhibit “A”, and Contractor’s Proposal, attached hereto as Exhibit “B”, both incorporated herein as though set forth in full (“Scope of Work”). Contractor further agrees to furnish to City all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. Contractor shall complete the services and tasks set forth in the Scope of Work according to any schedule of performance set forth in Exhibit A. To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern. For the purposes of this Agreement, the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.”

3. PERFORMANCE
A. Time is of importance for this Agreement and every provision contained herein.

The Work shall commence upon mutual consent of the Parties subsequent the City’s issuance of a written Notice to Proceed. Contractor shall perform the various tasks identified in, and within the timeframes set forth in, the Scope of Work, and shall complete all of the Work in accordance with the schedule and timeline established by the Parties;
B. Contractor shall, at all times, faithfully, competently and to the best of Contractor’s ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor under this Agreement;
C. Contractor will perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. Contractor shall cooperate with City and in no manner interfere with the work of City, its employees or other consultants, contractors, or agents; D. Contractor shall not claim or be entitled to receive any compensation or damage because of the failure of Contractor, or its subconsultants, to have related services or tasks completed in a timely manner;
E. Contractor shall at all times enforce strict discipline and good order among Contractor’s employees; and
F. Contractor, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

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4. PAYMENT OF COMPENSATION
A. Contractor’s total compensation for the performance and completion of all Work contemplated under this Agreement shall not exceed the aggregate sum of [AMOUNT] DOLLARS ($[NUMBER]) over the Term of this Agreement (hereinafter, the “Not-to-Exceed Sum”), unless such added expenditure is first approved by City Council. In the event Contractor’s charges are projected to exceed the Not-to-Exceed Sum before the end of the Term, City may suspend Contractor’s performance for the relevant Work pending City approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other City approved amendment to the compensation terms of this Agreement.

D. Contractor agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Work.

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7. CITY’S REPRESENTATIVE
City hereby designates [Name], [Title] (the “City Representative”), to act as its representative for the performance of this Agreement. The City Representative or his designee will act on behalf of the City for all purposes under this Agreement.

Contractor will not accept directions or orders from any person other than the City Representative or his designee.

8. CONSULTANT REPRESENTATIVE
Contractor hereby designates [Insert Name], [Insert Title] (the “Contractor Representative”), to act as its representative for the performance of this Agreement Contractor. Contractor Representative will have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. Contractor Representative or his/her designee will supervise and direct the performance of the Work, using his best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Contractor Representative will constitute notice to Contractor.

10. STANDARD OF CARE; PERFORMANCE OF EMPLOYEES
Contractor represents, acknowledges and agrees to the following:

A. Contractor will perform all Work skillfully, competently and to the highest standards of Contractor’s profession;
B. Contractor shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the City to perform the Work within the time limits established, and as provided herein. It is understood and agreed that said tools, Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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13. CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT

CONTRACTOR
The Work will be performed by Contractor or under Contractor’s strict supervision.

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14. [RESERVED]

17. WORK CONSTITUTING A PUBLIC WORK UNDER CALIFORNIA LABOR CODE SECTION 1720.

A. The provisions of this Section shall apply to all Work under this Agreement constituting a “public work” within the meaning of Section 1720(a)(1) of the Labor Code. Contractor shall comply with the provisions of the Labor Code applicable to public works, in the manner set forth under this Section. In addition to any other indemnification obligation set forth under this Agreement, CONTRACT shall indemnify, hold harmless, and defend City concerning any liability arising out of Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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Labor Code Section 1720 et seq.

B. Hours of Work.

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Services subject to this Section shall constitute a legal day’s work under this Agreement.

2. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Services subject to this Section is limited to eight (8) hours during any one calendar day, and forty (40) hours during any one (1) calendar week, except in accordance with Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-one-half times the basic rate of pay.

3. Contractor and its subcontractors shall forfeit as a penalty to the CITY $25 for each worker employed in the performance of the Services subject to this Section for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day, or more than forty (40) hours in any one calendar week, in violation of the provisions of Labor Code Section 1810 and following.

C. Wages.

1. In accordance with Labor Code Section 1773.2, the CITY has determined the general prevailing wages for the locality in which Services subject to the Section are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file at the CITY and shall be made available on request. Contractor and subcontractors engaged in the performance of the Services subject to this Section shall pay no less than these rates to all persons engaged in performance of the Services subject to this Section.

2. In accordance with Labor Code Section 1775, Contractor and any subcontractors engaged in performance of the Services subject to this Section shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the Services that are subject to this Section that Contractor or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of Contractor or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of Contractor or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by Contractor or subcontractor to pay the correct rates of prevailing Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if Contractor or subcontractor had knowledge of their obligations under the California Labor Code. Contractor or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Services subject to this Section is not paid the general prevailing per diem wages by the subcontractor, Contractor is not liable for any penalties therefore unless Contractor had knowledge of that failure or unless Contractor fails to comply with all of the following requirements:
(i) The contract executed between Contractor and the subcontractor for the performance of part of the Services subject to this Section shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(ii) Contractor shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. (iii) Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Services subject to this Section.
(iv)Prior to making final payment to a subcontractor, Contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the Services subject to this Section and any amounts due pursuant to California Labor Code Section 1813.

3. In accordance with Labor Code Section 1776, Contractor and each subcontractor engaged in performance of the Services subject to this Section shall keep accurate payroll records showing the name, address, social security number, work, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Services subject to this Section. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(i) The information contained in the payroll record is true and correct. (ii) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

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The payroll records required pursuant to Labor Code Section 1776 shall be certified and shall be available for inspection by the CITY and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with Labor Code Section 1776.

4. In accordance with Labor Code Section 1777.5, Contractor, on behalf of itself and any subcontractors acting on Contractor’s behalf in performance of the Services subject to this Section, shall be responsible for ensuring compliance with Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

5. In case it becomes necessary for Contractor and any subcontractors performing Services on Contractor’s behalf to employ for the Services subject to this Section any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, Contractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to specific Services subject to this Section to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

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Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Contractor and shall operate to fully indemnify the Indemnitees against any such negligence. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in the connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. The foregoing notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the extent that the Agreement is subject to Civil Code §2782(a), or (ii) CITY’s active negligence to the extent that the underlying Agreement is subject to Civil Code §2782(b).

Contractor further agrees to indemnify and hold CITY harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

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responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Contractor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision.

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(hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth herein, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

C. Contractor will cure the Event of Default within the following time periods:

1. Within three (3) business days of City’s issuance of a Default Notice for any failure of Contractor to timely provide City or City’s employees or agents with any information and/or written reports, documentation or work product which Contractor is obligated to provide to City or City’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, Contractor may submit a written request for additional time to cure the Event of Default upon a showing that Contractor has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3- day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or

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D. If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit “[if appropriate, insert LETTER of exhibit relevant to proposal]” that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

F. City, in its sole and absolute discretion, may also immediately suspend Contractor’s performance under this Agreement pending Contractor’s cure of any Event of Default by giving Contractor written notice of City’s intent to suspend Contractor’s performance (hereinafter, a “Suspension Notice”). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, Contractor will be compensated only for those services and tasks which have been rendered by Contractor to the reasonable satisfaction of City up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of City will operate to prohibit or otherwise restrict City’s ability to suspend this Agreement as provided herein.

1. Upon written notice to Contractor, the City may immediately terminate this Agreement in whole or in part;

2. Upon written notice to Contractor, the City may extend the time of performance; Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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3. The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for Contractor’s breach of the Agreement or to terminate the Agreement; or

4. The City may exercise any other available and lawful right or remedy.

Contractor will be liable for all legal fees plus other costs and expenses that City incurs upon a breach of this Agreement or in the City’s exercise of its remedies under this Agreement.

23. SURVIVING ARTICLES, SECTIONS AND PROVISIONS
The termination of this Agreement pursuant to any provision of this Agreement or by normal expiration of its term or any extension thereto will not operate to terminate any Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

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Contractor in the performance of this Agreement.

27. PROHIBITED INTERESTS
Contractor warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. Contractor shall promptly notify the City should Contractor, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Contractor is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Contractor in such proceeding, Contractor agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

30. SUBCONTRACTING
Contractor will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of City.

Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: City Clerk’s Office
To the Contractor: [Contractor Name]
[Address]
[Address]
Attention: [Insert Name]
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyDocusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

32. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.

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40. SUCCESSORS AND ASSIGNS
This Agreement will be binding on the successors and assigns of the Parties

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provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

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the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of Contractor was an official, officer, employee, agent, or appointee of the City within the twelve-month period immediately preceding the Effective Date, Contractor warrants that any such individuals did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090.
[SIGNATURE PAGE TO FOLLOW]
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF SANTA FE SPRINGS CONSULTANT
Name:

Title:

Date: Date:

ATTEST: CONSULTANT
Fernando Munoz, Deputy City Clerk Name:

Title:

Date:

APPROVED AS TO FORM:

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

EXHIBIT B
CONTRACTOR’S PROPOSAL
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Contractor’s indemnification of the City, and prior to commencement of Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Contractor maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Commercial General Liability Insurance. Contractor shall procure and maintain commercial general liability insurance (“CGL Coverage”) with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile Liability Insurance. Contractor shall procure and maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.

Professional Liability (Errors & Omissions) Insurance. For the full term of this Agreement and for a period of three (3) years thereafter, Contractor shall procure and maintain professional liability insurance appropriate to Contractor’s profession. Such coverage shall have the minimum limits of no less than One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ Compensation Insurance. Contractor shall procure and maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease), which will indemnify, insure and provide legal defense for both Contractor and City against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by Contractor in the course of carrying out the Work contemplated in this Agreement.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Umbrella or Excess Liability Insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, or Contractor’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement effective upon notice.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

EXHIBIT B
CONTRACTOR’S PROPOSAL DATED SEPTEMBER 14, 2026
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Outdoor Ice-Skating Rink – Heritage Park
Sant Fe Springs, CA 2026/27 (45’ x 85’)
# RFP 27-1
Special Ice
3709 Duck Creek Dr.

Stockton, CA 95215
Emery Lykins (Owner)
[email protected]
510-593-5393
Date: 09-14-26
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Table of Contents
A. Cover Letter / Letter of Interest___ Page 4
B. Summary of Understanding Page 5
C. Statement of Work Page 6
D. Proposed Production Schedule Page 12
E. Relevant Experience & Key Personnel Page 13
F. The Special Ice Approach Page 20
G. Conflict of Interest Statement Page 22
H. Cost Proposal Page 23
I. Event Suggestions Page 25
J. Photos Page 26
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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And without further ado, Special Ice is proud to present… Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Cover Letter / Letter of Interest
City of Santa Fe Springs, hello!
If you are simply looking for a vendor to provide X product for $Y over Z years, then if I’m being honest, we may not be the right fit.

Special Ice does not chase projects year-to-year, our model is to build mutually beneficial, long-term relationships, and to be someone you know has your back not just when things are good, but when things do not go according to plan. We can’t control a lot of things during the course of an event, but we can control how we react when things arise, and how we communicate about those things, and how we do right by you as much as we do right by ourselves, and that’s how we sleep at night. Knowing we do as much for your interests as we do our own, is a bedrock principle of our approach, and we won’t prosper unilaterally on this; I can promise that.

Special Ice has the largest portfolio of holiday ice rinks on the entire west coast, and we are pleased to submit our Letter of Interest in response to the City of Santa Fe Springs’ Request for Proposals for a holiday ice rink. We are excited about the opportunity to partner with the City to create a festive, professionally operated, family-friendly attraction that brings residents, businesses, and visitors together during the holiday season.

The city's vision that “Santa Fe Springs is a great place to live, work and play” aligns perfectly with the purpose of this project. A holiday ice rink is more than an entertainment venue—it is an opportunity to create lasting family memories, provide a unique recreational experience, encourage community gatherings, and generate additional activity for local businesses.

Our objective is to deliver an experience that is safe, welcoming, attractive, and professionally managed, while working closely with city staff to ensure the project reflects the city's goals and standards. We would seek to offer engaging public skating, holidaythemed programming, family activities, and special events that encourage residents and visitors to return throughout the season.

We also recognize the importance of responsible operations and strong community partnerships. Our approach will emphasize safety, exceptional customer service, efficient day-to-day management, and a high-quality presentation that complements the surrounding community. We see the city and its local businesses as partners in creating an annual holiday tradition that residents can look forward to year after year.

We appreciate the opportunity to present our interest in this project and welcome the opportunity to demonstrate our experience, capabilities, and vision for the Santa Fe Springs holiday ice rink. We are confident that, together with city support, we can create a successful seasonal attraction that supports the city's commitment to providing quality recreational opportunities and enhancing the quality of life for its residents and businesses.

With a lot of excitement, I am proud to present to you, the following proposal.

See you soon!
emery
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Summary of Understanding
We understand that the City's objective is to provide a safe, attractive, and memorable seasonal recreational experience that supports its vision of being “a great place to live, work and play,” while enhancing quality of life for residents, supporting local businesses, and creating an engaging community destination during the holiday season.

We recognize that successfully delivering this project requires more than simply providing an ice rink. It requires careful planning, site coordination, permitting, reliable refrigeration and ice systems, professional staffing, comprehensive safety procedures, effective marketing, quality customer service, and responsive day-to-day operations. Our approach will be to work closely with City staff from initial planning through installation, operation, and removal, with an emphasis on communication, accountability, safety, and an exceptional guest experience.

Our methodology will include detailed site and operational planning; coordination of equipment delivery, installation, utilities, and site logistics; establishment of documented safety and emergency procedures; trained and appropriately staffed operations; and ongoing monitoring of ice quality, equipment performance, attendance, and customer experience. We will utilize proven commercial ice-rink technology, including energy-efficient refrigeration and ice-maintenance systems, digital ticketing and reservations where appropriate, point-of-sale technology, and operational reporting tools. These systems will allow us to efficiently manage attendance, staffing, maintenance, and customer service while providing the City with meaningful operational information.

We also envision the rink as a broader holiday attraction rather than simply a skating facility. Public skating, family activities, themed events, and community programming can encourage repeat visitation and create opportunities for local businesses and organizations to participate. Our goal is to establish an experience that is festive, accessible, professionally presented, and capable of becoming an anticipated annual Santa Fe Springs tradition.

To successfully plan and execute the project, we would expect the City to provide available site information, including site plans, dimensions, existing utilities and electrical capacity, access and loading information, parking and traffic considerations, applicable zoning or site restrictions, existing infrastructure, and any available information regarding permits and approvals. We would also appreciate the City's guidance regarding scheduling, operating parameters, community expectations, branding requirements, coordination with City departments, and any specific performance standards or objectives identified in the RFP.

We are committed to developing a collaborative partnership with the City and delivering a holiday ice rink that reflects Santa Fe Springs' strong community character and commitment to family, recreation, business, and quality of life. We appreciate the opportunity to be considered and look forward to demonstrating how our experience, operational capabilities, and approach can make this project a success.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Statement of Work
Project Understanding
Special Ice understands that the City of Santa Fe Springs is seeking a qualified contractor to provide a turnkey outdoor ice-skating rink and comprehensive management services. Our responsibility will encompass the planning, permitting coordination, design, procurement, installation, operation, maintenance, staffing, programming, and removal of the temporary ice-skating facility.

Our objective is to deliver a safe, attractive, reliable, and professionally managed holiday ice skating experience that meets the City's operational requirements & provides residents, families, visitors, & local businesses with a high-quality seasonal attraction.

Scope of Services
Project Planning and Coordination
Special Ice will begin with a project kickoff meeting with designated City staff to confirm the project schedule, site conditions, operating requirements, responsibilities, and communication procedures.

Key Tasks:
• Review the City's site, plans, specifications, and project requirements. • Conduct a site inspection and evaluate access, utilities, drainage, power, loading, pedestrian circulation, and operating conditions.
• Develop a detailed project schedule and installation plan. • Coordinate required permits, inspections, vendors, subcontractors, and deliveries. • Establish regular communication and project-status reporting with the City.

Deliverables:
• Project implementation schedule.
• Site/logistics plan.
• Equipment and installation plan.
• Staffing and operations plan.
• Safety and emergency response plan.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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City Role: Provide available site information, establish City requirements, identify designated points of contact, coordinate City departments, and provide timely review and approvals.

Special Ice Role: Lead project planning and coordination, identify project requirements, manage vendors and subcontractors, develop schedules, and communicate project status and potential issues to the City.

Rink Design, Equipment, and Installation
Special Ice will provide a complete temporary outdoor ice-skating rink system appropriate for the project site and anticipated operating conditions.

Key Tasks:
• Provide rink structure, ice-making/refrigeration system, boards, barriers, and related equipment. • Provide appropriate flooring/protection beneath the rink where required. • Coordinate delivery, staging, assembly, and installation. • Install required lighting, signage, queueing areas, and guest-access infrastructure. • Coordinate electrical and utility requirements.
• Complete testing and commissioning prior to opening.

Milestone: Substantial completion and successful testing of the rink and associated systems prior to the public opening.

City Role: Provide site access, identify available utilities and infrastructure, review proposed layouts, and coordinate City-required inspections and approvals.

Special Ice Role: Provide all equipment, labor, transportation, installation, testing, and technical expertise necessary to deliver a fully operational facility.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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Ice Production and Maintenance
Special Ice to maintain the surface throughout the operating season to provide a consistent, safe, & high-quality skating experience.

Key Tasks:
• Establish and maintain the ice surface.
• Monitor refrigeration and environmental conditions.
• Perform routine ice resurfacing and maintenance.
• Monitor equipment performance and respond to operational issues. • Maintain daily inspection and maintenance records.
• Implement contingency procedures for equipment or weather-related issues.

City Role: Receive regular operational updates and coordinate with Special Ice regarding significant service interruptions or conditions affecting the public.

Special Ice Role: Assume primary responsibility for ice quality, refrigeration, equipment monitoring, maintenance, repairs, and operational continuity.

Daily Operations and Guest Services
Special Ice will provide trained personnel necessary to operate the rink safely and efficiently during all approved operating hours.

Key Tasks:
• Staff admissions, customer service, skate rental, rink operations, and supervisory positions. • Manage guest check-in and skating sessions.
• Provide skate rental, fitting, sharpening, and related services as applicable. • Establish and enforce rink rules and safety procedures. • Maintain clean and orderly public areas.
• Respond to guest questions, concerns, and incidents.
• Coordinate opening and closing procedures.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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City Role: Provide general oversight and communicate City priorities and community expectations.

Special Ice Role: Recruit, train, schedule, supervise, and manage all operational personnel and provide day-to-day management of the facility.

Safety, Security, and Emergency Procedures
Public safety will be a primary component of the operation.

Key Tasks:
• Develop written safety and emergency procedures.
• Train staff in rink rules, emergency response, incident reporting, and customer service. • Conduct routine inspections of the rink and surrounding areas. • Maintain required first-aid and emergency equipment.
• Document and report accidents, injuries, and significant incidents. • Coordinate emergency response procedures with appropriate City personnel.

City Role: Identify applicable City emergency procedures and coordinate with Police, Fire, and other appropriate departments as necessary.

Special Ice Role: Implement daily safety procedures, train staff, maintain documentation, and immediately communicate significant incidents to the City.

Marketing, Promotion, and Community Engagement
Special Ice will work collaboratively with the City to maximize community awareness and participation.

Key Tasks:
• Develop a seasonal marketing and promotional strategy. • Provide event information, graphics, schedules, and promotional content. • Promote public skating, special events, and family-oriented programming.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
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• Coordinate opportunities for community organizations and local businesses where appropriate. • Utilize digital marketing, social media, online ticketing, and other appropriate communication channels.

City Role: Provide branding requirements, existing communication channels, community calendars, and available promotional resources.

Special Ice Role: Develop and execute the marketing strategy and provide content and promotional materials for City review and use.

Ticketing, Revenue, and Reporting
Where applicable, Special Ice will provide an efficient system for reservations, admissions, payment processing, and operational reporting.

Key Tasks:
• Implement online and/or onsite ticketing.
• Manage payment processing and customer transactions.
• Establish appropriate attendance and capacity controls. • Track attendance, sessions, and operational metrics.
• Provide financial and performance reports in accordance with the City's requirements.

City Role: Establish required reporting formats and review submitted reports.

Special Ice Role: Operate ticketing and payment systems, maintain accurate records, and provide timely reporting.

Removal and Site Restoration
At the conclusion of the approved operating period, Special Ice will remove the temporary facility and restore the site to its preevent condition, subject to the City's requirements.

Key Tasks:
• Drain/decommission the ice system in accordance with applicable requirements. • Remove rink equipment, flooring, signage, and temporary infrastructure.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
11 11
• Remove all equipment, materials, and debris.
• Repair or address any damage attributable to the installation or operation. • Complete a final site inspection with City staff.

Milestone: Final demobilization and City acceptance of the restored site.

Overall Responsibility
Special Ice will serve as the City's turnkey project and operating partner, assuming responsibility for coordinating the resources, personnel, equipment, and services necessary to deliver the project. City staff will provide project oversight, approvals, coordination with City departments, and access to available City resources and information.

Our approach is designed to provide the City with a single point of accountability from initial planning through final site restoration, while maintaining regular communication and transparency throughout the project. Our ultimate measure of success will be a safe, attractive, financially responsible, and enjoyable holiday ice skating experience that reflects positively on the City of Santa Fe Springs and provides lasting value to the community.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
12 12
Proposed Production Schedule
Task Date Duration
1) Selection 10-1-26
2) Site Assessment 10-2-26 1 Day
3) Event Strategy 10-3-26 2 Weeks
4) Support Permitting As Needed As Needed
5) Equipment Procurement 10-5-26 3-5 Days
6) Vendor Coordination 10-6-26 7-10 Days
7) Program Development 10-12-26 1-2 Days
8) Hiring 10-12-26 As Needed
9) Logistics Coordination 10-16-26 As Needed
10) Site Access /Equipment Drop 11-9-26 1-Day
11) Site Prep 11-9-26 1-Day
12) Ice Mat System 11-10-26 1-Day
13) Staff Training 11-10-26 As Needed
14) Rink Wall System 11-11-26 1-Day
15) Systems Testing 11-12-26 1-Day
16) Ancillary Set Up (Skates, Sound, etc.) 11-13-26 2-3 Days 17) Chiller Drop/Ice Making 11-16-26 5-6 Days
18) All Systems Testing 11-20-26 1-Day
19) Full Team Run Through 11-21-26 1-Day
20) Open 11-22-26
21) Final Skate Session 01-10-26
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
13 13
22) Chiller Off 01-10-26
23) Ancillary Items Removal 01-11-26 2-3 Days
24) Ice Breakdown 01-13-26 2-3 Days
25) Chiller Pick Up 01-13-26 1 Day
26) Rink Equipment Removal 01-15-16 2-3 Days
27) Site Clean Up & Restoration 1-18-26 2-3 Days
28) Site Inspection 1-19-26 1 Day
We have left “extra” room for first year unknowns, and other collaborative efforts with city staff.

Relevant Experience & Key Personnel
• Entity Experience
o 16-years(Established in 2010)
• Current and/or Former Municipal Experience
o Walnut Creek, CA
o Fresno, CA
o Ukiah, CA
o Los Angeles, CA
o Santa Clara, CA
o Petaluma, CA
o Oakland, CA
o San Jose, CA
o Napa, CA
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
14 14
• Capabilities
o We extensive experience in the design, installation and operation of temporary outdoor ice rinks for public-sector and community-based events, with a high focus on CA operations. We provide comprehensive turnkey services, maintain rigorous safety and operational standards, and have the staffing, equipment, and project management capabilities necessary to successfully deliver a high-quality seasonal ice rink program for the City of Santa Fe Springs..
o We have proven experience in:
§ Complete Project Management with industry certified Project Managers § Various site locations (amusement parks, churches, shopping centers, parks, parking lots, streets, parking garages,)
• Very conscious of environmental impact before, during and after the event § Complete one-stop shop for all event needs
§ Managing public recreational events/facilities with high daily attendance while maintaining safety, customer service, and operational efficiency
§ California safety regulations, ADA accessibility requirements, fire code compliance, and public risk management standards
§ Coordinating with city staff, public works departments, utilities, and event stakeholders to ensure smooth installation and operation within established timelines § Ice maintenance expertise to ensure consistent ice quality, refrigeration performance, and equipment reliability throughout the operating season, minimizing risk while maximizing user experience • SI is the only company in the industry to use only industry approved ice resurfacers for daily ice maintenance, to get as close as possible to indoor ice quality. We do not use the lower budget/quality machines, simply to improve proposal margins § Providing trained personnel, including rink managers, skate guards, maintenance technicians, and customer service staff, with a high focus on guest experience and user safety § Implementing safety and emergency response procedures, including crowd management, incident reporting, and first aid coordination
§ Providing financial capabilities and insurance coverage sufficient to support large-scale temporary event operations and municipal contract requirements
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
15 15
§ Delivering family-oriented recreational programming, special events, skating lessons, themed activities, and other various community engagement initiatives
§ Operating in the varying Southern California weather conditions while maintaining safe and functional ice quality, along with a positive user experience
§ Project management and communication practices, including schedule tracking, reporting, and responsiveness to municipal needs
• We have an established relationship with The Marcom Group, a full-service marketing and advertising agency, who works with us on many of our CA projects. With our monthly retainer, we have access to their team on everything from brand creation to social media management, through strategy implantation. • We also have a sister company who handles everything to do with Event Rental equipment, so we can provide any of the following:
o Tenting and canopies
o Stage decking
o Creative audio & visual
o Tables, Chairs, Benches
o Flooring covers
o Trackless train, small and large Inflatables (including 100’ x 200’ playground) • We have had zero litigation or early contract terminations in the history of Special Ice • We have had zero disciplinary actions taken or even threatened, in the history of Special Ice • Types of groups we’ve had the fortunate opportunity to work with:
o Cities
o Malls
o Downtown Associations
o Theme Parks
o Commercials
o Music Festivals
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
16 16
Team Experience
• Organizational Chart
President

Controller CFO

Payroll Manager Director of Operations VP of Special Events

Office Manager
Warehouse Lead
Install Lead Project Manager
FT I
Installer (FT) FT I
FT II
Installer (FT) FT II
PT I
Installer (FT) PT I
PT II

IC I PT II

IC II

IC III

IC IV
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
17 17
• Roles and Responsibilities for the event

1. Emery L. (Owner/President)
§ Project Manager
§ Contract Development
§ Site Design
§ Ensure company/client priorities are being met along the way

2. Weston C. (CFO)
§ Project Manager
§ Revenue monitoring
§ Cash handling
§ Accounting, & reporting

3. Christine C. (Controller)
§ Insurance procurement
§ Permits and licenses
§ Hiring and onboarding of staff
§ Payroll processing

4. Wayne A. (Director of Operations)
§ Project Manager
§ Equipment inspection/manufacturing (if needed)
§ Logistics & rental equipment coordination
§ Installation and removal crew scheduling

5. John R. (Lead Installer)
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
18 18
§ Onsite management of arriving equipment
§ Oversee both the installation and removal of the equipment

6. Brandon P. (Event GM)
§ Day-to-day operations
§ Technical oversight (chiller, resurfacer, skates, etc.) § Staffing
§ Customer service
§ Risk management (customer & staff)
• Resumes

1. Emery
§ 27-years of ice rink experience (indoors & outdoors)
§ 45-years of ice skating/hockey experience
• Playing (professional & amateur)
• Coaching (professional)
§ Degree in Sociology with a minor in Economics
§ Owner of four businesses and one non-profit organization § Managed a $3.85M budget in 2025
§ NARCE and USA Hockey & Figure Skating certified instructor § Drove his first Zamboni at 11-years old in trade for free ice time!

2. Weston
§ 17-years of ice rink experience
§ 35-years of business experience
• Entrepreneur guru
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
19 19
• Wall Street (Mergers & Acquisitions (11-years))
• Currently owns all or the majority of 5 different businesses • Owner of one non-profit organization
§ Degree from BYU with an MBA from UC Berkeley
§ Loves the SF Giants and his two dogs!

3. Christine
§ 15-years of ice rink experience
§ 19-years of business experience
§ Degree in accounting from BYU
§ Mother of six!

4. Wayne
§ 41-years of ice rink experience (consultant, designer, builder, operator), including internationally (Thailand, Philippines, India)
§ Holds or has held every ice rink certification offered in the US and Canada § Been called as an Expert Witness 11 times
§ Has frequently been an instructor at various industry conferences and trade shows (NARCE, ISI, Etc.) § In the off season, can be found sailing his charter boat around Vancouver Island!

5. John
§ 11-years of ice rink building (indoor & outdoor)
§ 34-years of ice skating (hockey) experience playing & coaching § Degree in Agriculture from SDSU
§ Spends his off season working his family farm in Connecticut, with is dog and 38 chickens!

6. Brandon
§ 15-years of ice rink experience
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
20 20
§ Operated his own ice rink company for 5-years before selling it off § Studied Recreational Management
§ Held numerous certifications from NARCE
§ CA Certified mechanic
§ Loves to buy and fix up old cars!

7. The Marcom Group
§ On retainer marketing team
§ Available to help as needed
• Brand creation
• Signage
• Social media development
• Media planning and execution
• Sub-Consultants SI does not anticipate needing/using any subconsultants at this time, based on our current understanding of the project.

The Special Ice Approach
• The Relationship
o Personal vs Transactional Relationships…this is where we stand above the rest. Like other companies, we do a lot of things right, but this is a fundamental pillar of our business and has allowed us to compile the largest portfolio of ice rinks on the entire west coast.

We do not chase projects, and we do not hesitate to turn projects down if we don’t think they are not the right fit for us, or if we are not the right fit for them, and our team takes a ton of pride in approaching each project we get involved in as a partner, not just a vendor. Vendors come and go, but partners are there when things are going well and they are there when things don’t go according to plan. We take the relationship very serious, and we never take the trust someone bestows upon us for granted.

We understand that the success of the ice rink is a direct reflection on the city, staff, and the overall community, and we take that responsibility seriously. From initial planning and installation through daily operations and final Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
21 21
teardown, we work collaboratively with City staff to ensure the event is safe, well-managed, financially responsible, and enjoyable for residents and visitors alike. Our goal is not simply to deliver equipment and services, but to help create a successful seasonal attraction that enhances community engagement and leaves a positive, lasting impression for everyone who attends. The event may be in the City of Santa Fe Springs, our expectation is to establish this as a beacon for fun and unique family experiences for the entire region, for years to come.

We believe the strongest projects are built on communication, responsiveness, and shared objectives. Our team is committed to being proactive, flexible, and solution-oriented throughout the duration of the engagement. We recognize that public events often require quick adjustments, close coordination, and a high level of accountability, and we pride ourselves on being a dependable partner that City staff can trust and lean on. The long-term relationships we build with our clients are founded on reliability, transparency, and a genuine commitment to helping each other achieve collective goals, because we measure our success by the success of the event and the satisfaction of the client and community we serve.
• Technical Approach
o We use proven industry solutions or better, in every aspect of what we offer. We provide:
§ Custom made rental skates
§ Arena quality ice resurfacers (we DO NOT use the lower budget solutions) § Energy efficient ice mat technology, and unlike other solutions, ours hold up in both cold and warm temperatures
§ Energy efficient chiller solutions, with whisper technology and active monitoring § We incorporate a customized daily opening and closing ice maintenance program, giving ourselves the best chance for quality ice conditions (risk management) § We actively monitor (hourly), record, and adjust the chiller settings to ensure the unit is running at its optimized capacity, ensuring efficiency (risk & energy management) § We run a weekly maintenance program on the ice resurfacer, ensuring it is operating as effectively and as efficiently as possible
§ Our GMs are trained to read the ice condition(s) and adjust operations if either ice quality or user experience are in question
§ Our rental skates are inspected and sharpened before they arrive onsite and again halfway through the event
§ All staff are trained in and expected to help in risk management, observing:

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
22 22
• Rental skate condition
• Skate aid condition
• Ice conditions and/or melt issues, and any site cosmetic and/or safety issues § We place security cameras around the rink to help monitor customer actions, as well as ensure our maintenance programs are being followed
• Opportunities
o We are very community driven company, and we have five (5) additional revenue generating programs that we like to implement wherever we go, and along with City Staff, we would analyze each of them and create a strategy to incorporate some or all of them, based on a collective consensus.

Conflict of Interest Statement
Special Ice has no known actual, potential, or perceived conflict of interest that would interfere with our ability to perform the services described in the City of Santa Fe Springs’ Request for Proposals. Neither Special Ice nor, to the best of our knowledge, its principals, employees, or proposed subcontractors have any financial, business, or personal relationship with the City, its elected officials, employees, or representatives that would improperly influence the performance of the contract. Special Ice will promptly disclose to the City any conflict of interest that may arise during the term of the agreement and will comply with all applicable federal, state, and local conflict-of-interest requirements.

1. Ice Rink Package $82,250.00
a. Ice mat systems
b. Rink wall system
c. Rental skate package, skate rack, skate shelves
d. Glycol (food grade)
e. Skate assists (15)
f. Electric resurfacer (arena quality)
g. Rubber flooring (1,600sf)
h. Outdoor audio package

2. Installation/Removal/Transportation Services $30,000.00

3. Chiller package (125Tons) (24-hr Tech Support) $28,000.00

4. On-site maintenance (Ice Tech) $28,200.00
a. $600 per day x 47 days
i. Day rate ($400)
ii. Hotel & Food per diem ($200)
iii. Additional Days billed @ $600/day

5. Pre/Post-Event Design, Production, & Support INCLUDED Some item pricing cannot be locked in until an order is confirmed, so Special Ice suggests a 10% buffer for unexpected cost increases.

1. Insurance $15,000.00*

2. Payroll $70,000.00*

3. Ticketing and POS Set Up $5,000.00

4. Office Set UP $3,500.00

5. Shop Supplies $2,500.00

6. Misc. (uniforms, radios, etc.) $5,000.00

7. Base Management Fee
a. Base $10,000.00
b. + $5.00 per skater for duration of event
*Estimates ONLY, so I would consider a 15% NTE buffer for actual final costs.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
25 25
Event Suggestions
Our success is intertwined with yours, that’s the only way these events last and turn into real community traditions, that’s how we judge our team. If the event only runs a few years, but we’re cashing our checks, we’re not doing our job as a partner.

Whether you select us or another rink team, we strongly suggest you consider the following:

1. Special Ice can do as much or as little as you need us to do, so we’re prepared to do it all, but we also think we could support and help train your team up on the day-to-day operations, so that you do not need to pay someone (hopefully us) to sell tickets and hand out skates. We’ve worked really well with multiple cities (Petaluma, Manteca, Santa Clara, San Jose, Ukiah, Napa) where they simply utilized the resources of various agencies (parks and rec, local rotary, etc., as an example) to staff the rink. There tends to be seasonal workers already within your system, who could be assigned to the rink as a means of keeping them employed even longer. Imagine someone going from lifeguard to rink guard! You can use us if you want to, that’s totally ok, but if we’re going to have an Ice Tech on-site monitoring all things ice and chiller related as it is, I think we could work together to keep the operating costs down as much as possible, while not creating any vulnerabilities for either of us. We are good at operations, but there are no industry secrets regarding good customer service or site presentation, so why pay us to pay people you might already have in your system or network. Happy to discuss more in depth on how we’ve seen this work well in the past, if you’re interested.

2. Unless there is a strong reason we do not know about, we would strongly consider running a different rink schedule.
a. M-F (when schools are in session) 4p - 8p
b. Sa (when schools are in session) 11a – 11p
c. Su (when schools are in session) 11a – 8p
d. M-F (when schools are NOT in session) 11a - 9p
e. Sa (when schools are NOT in session) 11a – 11p
f. Su (when schools are NOT in session) 11a – 11p
The goal has to be to sell as many tickets as you can, and opening at 4p on those key days, leaves a lot of ticket revenue on the table for you guys, so we’d NEVER recommend that for your success. Yes, you may see a bump in payroll, but it’d correlate proportionately with the extra sales. Families are going to want to skate during the day…let them! : ) Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
26 26
We are the only company in our industry that only uses arena quality ice resurfacers. There are some cheaper versions out there, but we do not sacrifice ice quality and skater safety, to save a few dollars in the short term.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
27 27
Customizable tents and shacks to create booths and shacks for both form and function. Used in a variety of ways, the shacks can be constructed into almost any configuration, offering a secure and stable solution, that can be dressed up or decorated to help create a genuine holiday/festive mood.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
28 28
We use modern, outdoor rated equipment for sound and lighting, so whether it’s a Wednesday afternoon or a Friday night, we can create an environment, everyone is excited about.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 _____________________________________________________________________ 3709 Duck Creek Drive • Stockton, CA 95215 • Tel: 925-231-8100 Web Site: www.specialice.net
29 29
Rental skates and rental skate maintenance is a major priority for us. Every pair is inspected and sharpened before delivery, and again halfway through the event. They are also inspected and maintained as part of our nightly close out procedure, ensuring every skater has a good experience, every time they put their foot into one of our boots.

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 City of Santa Fe Springs
Outdoor Ice-Skating Rink – Heritage Park (RFP 27-1), bidding on 09/15/2026 2:00 PM (PDT)

Page 1 of 4 ends

Printed 09/15/2026
PlanetBids
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 City of Santa Fe Springs
Outdoor Ice-Skating Rink – Heritage Park (RFP 27-1), bidding on 09/15/2026 2:00 PM (PDT)

Page 2 of 4 ends

Page 3 of 4 ends

Page 4 of 4 ends

Printed 09/15/2026
PlanetBids
Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4

EXHIBIT C

Docusign Envelope ID: 02264148-AE5B-89A5-81F1-E4D080D536E4 Avalon Tent Manufacturing, Inc.
1339 S. Allec St.

Anaheim, CA 92805 US
[email protected]
Estimate

ADDRESS
Kevin Sanches-Reyes
Santa Fe Springs Dept of Parks &
Recreation

SHIP TO
Kevin Sanches-Reyes
Santa Fe Springs Dept of Parks &
Recreation
ESTIMATE # DATE
9485 09/22/2026
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.

SHIP VIA
TBD

QTY ACTIVITY RATE AMOUNT
1 ESFT40x80top
Expandable Standard Series Frame Tent Top 40x80x10 Complete Frame: 2" x .125" clear anodized structural aluminum tubing Fittings: 1 1/4"sch40 welded steel
Top: (1)40' x 40'-2pc top and (2)40' x 20' middles, lace connection Fabric: 16oz laminated PVC vinyl, white blackout
26,093.00 26,093.00T
24 Concrete ecology block - 700#
722lb ecology block - 20" x 20" x 22"h
170.00 4,080.00T
32 EBCvr700
Ecology Block Cover 700#

25.00 800.00T
32 Hardware:RatchetHand 2'
2' Hand Ratchet with Hook

20.90 668.80T
32 Ratchet Strap 20'
20' Ratchet Straps 2" Heavy Duty Webbing

28.00 896.00T
Terms: 50% non-refundable deposit to confirm
Balance is due prior to shipment or pickup
Price is valid for 60 days
Production lead-time: Estimated 3-4 week ARO
SUBTOTAL 32,537.80
TAX 2,521.68
TOTAL $35,059.48
Accepted By Accepted Date

ATTACHMENT B
QUOTE
BILL TO: SHIP TO:

Page: 1
ORDER NUMBER:

R279573
REVISION:

City of Santa Fe Springs 10/30/2026
address to follow
Santa Fe Springs, CA
Attn: Kevin Sanchez-Reyes
(P): 562-670-6128
(F):
(E): [email protected]
0 0 0
Prepay
h.melnyk | h.melnyk | 9/17/2026@ 8:09:37AM
2665 Columbia Street
Torrance, CA 90503
(T) 310-347-3010
(F) 310-381-0722
City of Santa Fe Springs
address to follow
Santa Fe Springs, CA
Attn: Kevin Sanchez-Reyes
(P): 562-670-6128
Aztec Choice Prepay/Add
SOLD TO:

Aztec Temp Customer - AZT100
INVOICE NUMBER:

PURCHASE ORDER NUMBER:

ORDER DATE:
9/17/2026
REQUESTED DELIVERY DATE | ORDER COMMENT:

TERMS:

Prepay
SHIP VIA:

SALESPERSON:

Helen Melnyk
¶RÊ;ÆiMÄ
¶AZTAZT100 100 CÄ

ITEM DESCRIPTION UNIT CODE ORDERED PRICE AMOUNT
(T)310-944-8712
(E)[email protected]
0279573 ¶0Ê;Æi+Ä
03619
QUOTE EXPIRATION DATE:
++
40x40 2pc Jumbotrac Top UW
SN4P Blockout White- w/ 8Ratchet Tensioners
*** STOCK ***
EACH Z22140CE4002-1.00 1 $5,334.00 $5,334.00
40x20 Mid Jumbotrac Top UW
SN4P Blockout White- w/ 2Ratchet Tensioners
*** STOCK ***
EACH Z22140CM2002-1.00 2 2,422.00 4,844.00
40x40x10 Jumbotrac Hip Frame
Includes: Pipe, Fittings, Baseplates, Braces,
Stakes, and Inline Ratchet Straps
EACH Z22240E4010-1.00 1 20,498.36 20,498.36
40x20x10 Jumbotrac Mid Frame
Includes: Pipe, Fittings, Baseplates, Braces,
Stakes, and Inline Ratchet Straps
EACH Z22240M2010-1.00 2 5,555.60 11,111.20
10x20 JT Plus Wall | Solid UW
SN4P Blockout White
Lace & Hemmed Pipe Pocket w/Bottom Buckle
*** STOCK ***
EACH Z22400L10S20B/O-1.00 12 566.00 6,792.00

PRICING DOES NOT INCLUDE DELIVERY OR INSTALLATION

0.00 $53,316.07
Net Order: $48,579.56
Sales Tax: 4,736.51
Order Total:

UNLESS OTHERWISE NOTED, ABOVE PRICING VALID UNTIL: 10/30/2026 ¶RÊ;ÆiMÄ Less Payments:

NOTE: PAYMENT FOR PREPAY ORDERS IS REQUIRED 10 DAYS PRIOR TO SCHEDULED SHIP DATE (10/20/2026) OR AT THE TIME OF ORDER IF <10 DAYS. FOR PRODUCT SPECIFIC RESOUIRCES, MANUALS, DIAGRAMS, AND MAINTAINANCE INFORMATION, PLEASE VISIT THE CLIENT RESOURCES SECTION OF OUR WEBSITE AT WWW.AZTECTENT.COMCA LA THIS SALES ORDER IS SUBJECT TO ALL OF THE ATTACHED TERMS AND CONDITIONS ON THE REAR OF THIS SALES ORDER.

PAYMENT PORTAL
R279573 CA LA Order Balance: $53,316.07
Bill to: Date: 9/21/26 2:19 PM
Address: Payment Terms: 50% Deposit 50% COD
Installation Date: TBD
City, State Zip Removal Date:

Phone: 562-670-6128 Cell: - Event Date: PURCHASE
FAX E-Mail: Contact Judy Garcia
Attn: Event
Ship To: Global is not responsible for any damage due to wind Subject to site survey & availability
Customer responsible for all permits
City, State, Zip: Permit fees-Site specific calculations not included Phone: Based on non-union and non-prevailing wage labor Attn: E-Mail:

Quantity
1 $ 29,901.00 $ 29,901.00
12 10x20 Solid Walls $ 395.00 $ 4,740.00
2 Slide Exits $ 50.00 $ 100.00
2 Safety Packages $ 275.00 $ 550.00
24 Fabric Leg Drapes $ 150.00 $ 3,600.00
26 Cement Blocks with vinyl cover $ 175.00 $ 4,550.00
$ -
Permits Not Included $ - $ -
$ - $ -
Customer Responsible for all permits $ -
$ -
Total Due to Confirm
Order $ 24,664.36 Delivery $ 800.00
COD Payment $ 24,664.36 Sub Total $ 44,241.00
Est. Tax $5,087.72
Grand Total $ 49,328.72
By signing above customer agrees to all fees, equipment listed and Terms and Conditions (see attached) All furniture Dropped not Installed
Quotation valid for 30 days
Payment Terms
50% Deposit Due with signed contract
Water Barrels available at 125 each with cover
Description
Purchase Price
40x80x10 Canopy Top and Frame Complete STAKED
Accepted By: Date:

Santa fe Springs, CA 90670
Kevin Sanchez Reyes
Santa Fe Springs, CA 90670
Quotation
City of Santa Fe Springs
11710 Telegraph Rd
P.O. Box 2283
Whittier, CA 90610
562-706-9515
Bill to: Date: 9/21/26 2:07 PM
Address: Payment Terms: 50% Deposit 50% COD
Installation Date: TBD
City, State Zip Removal Date:

Quantity
1 Installation (does not include transport) $ 3,200.00 $ 3,200.00 1 $ 2,800.00 $ 2,800.00
Permits Not Included $ - $ -
$ - $ -
Customer Responsible for all permits $ -
$ -
Total Due to
Confirm Order $ 3,000.00 Delivery $ -
COD Payment $ 3,000.00 Sub Total $ 6,000.00
Est. Tax $ -
Accepted By: Date: Grand Total $ 6,000.00
By signing above customer agrees to all fees, equipment listed and Terms and Conditions (see attached) All furniture Dropped not Installed
Quotation valid for 30 days
Payment Terms
50% Deposit Due with signed contract
Description
Purchase Price
Removal (does not include transport)
Water Barrels available at 125 each with cover
Santa fe Springs, CA 90670
Kevin Sanchez Reyes
Santa Fe Springs, CA 90670
Quotation
City of Santa Fe Springs
11710 Telegraph Rd
P.O. Box 2283
Whittier, CA 90610
562-706-9515

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Arlene Salazar, Deputy City Manager
SUBJECT:

ADOPTION OF ORDINANCE NO. 1177, REPEALING SECTION 10.23 (CITY SEAL) AND ADDING CHAPTER 12 (USE OF CITY SEAL, CITY LOGO, AND CITY INSIGNIA) TO TITLE I (GENERAL PROVISIONS) OF THE SANTA FE SPRINGS MUNICIPAL CODE (POLICE AND

COMMUNITY SERVICES)
DATE: Tuesday, October 6, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Adopt Ordinance No. 1177, repealing Section 10.23 (City Seal) and adding Chapter 12 (Use of City Seal, City Logo, and City Insignia) to Title I (General Provisions) of the Santa Fe Springs Municipal Code; and

2. Take such additional, related, action that may be desirable.

FISCAL IMPACT
N/A

BACKGROUND
Government Code Section 34501 requires the City of Santa Fe Springs (“City”) to have a common seal, which may be altered by the City Council. Additionally, Government Code Section 34501.5 and Elections Code Section 18304 prohibit the reproduction of a city seal in any campaign literature or mass mailing with the intent to deceive voters in a manner that creates a misleading, erroneous, or false impression that a document is authorized by a public official. Such improper use of an official city seal is a misdemeanor under Government Code Section 34501.5 and Elections Code Section 18304.

Many California cities have adopted regulations on the use of their official city seal and city logos pursuant to their police powers under Article XI, Section 7 of the California Constitution. Some cities’ regulations also protect a broader category of city “insignia” that includes other logos or emblems used by the city or city departments, including a city’s police and fire departments. The purpose of such regulations is to: (1) limit the use of a city seal, logo, or insignia to a city’s official business, and (2) reduce the misuse or unauthorized use of a city seal, logo, or insignia to avoid confusion or misrepresentation that a statement, event, or organization is officially supported or endorsed by a city. Some cities’ regulations also establish a process for approving other uses of their city seal, logo, or insignia by the city manager or another designated individual.

The City of Santa Fe Springs Municipal Code does not currently have detailed regulations governing the use of the City Seal, City Logo, or City Insignia. City Staff recommends adoption of Ordinance No. 1177 to reduce the risk of potential fraud, deception, and misuse of the City Seal, City Logo, or City Insignia, including City Insignia from the City’s Police and Fire Department.

ANALYSIS
The proposed Ordinance accomplishes the following:

Defines and establishes the City Seal, City Logo, and City Insignia; Confirms that the City Clerk is the custodian of the City Seal, City Logo, and City Insignia; Limits the use of the City Seal, City Logo, and City Insignia to official City business, unless the City Manager or designee approves another use based on a mandatory written plan outlining the nature and scope of an applicant’s proposed use;
Authorizes the City Council to create variations and establish other official City Seals, City Logos, and City Insignia, and authorizes the City Manager to approve updates to City Insignia as may be necessary; and Establishes penalties for the unauthorized use of the City Seal, City Logo, or City Insignia.

ENVIRONMENTAL
At its September 15, 2026 meeting, the City Council determined that adoption of Ordinance No. 1177 is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3) because there is no possibility that the action will have a significant effect on the environment.

DISCUSSION
Ordinance No. 1177 limits the use of the City Seal, City Logo, and City Insignia to official City business. The Ordinance also establishes a process for the City Manager or designee to review proposed uses of the City Seal, City Logo, or City Insignia by third parties, which takes into consideration the nature and scope of the proposed use and the benefit of such use to the City. Furthermore, Ordinance No. 1177 declares the unauthorized use of the City Seal, City Logo, or City Insignia a misdemeanor.

SUMMARY/NEXT STEPS
Ordinance No. 1177 will take effect thirty (30) days after its adoption.

Attachments
Attachment No. 1 - SFS City Seal Ordinance 1177.pdf
1 ORDINANCE NO. 1177

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SANTA FE SPRINGS REPEALING
SECTION 10.23 (CITY SEAL) AND ADDING
CHAPTER 12 (USE OF CITY SEAL, CITY LOGO,

AND CITY INSIGNIA) TO TITLE I (GENERAL

PROVISIONS) OF THE SANTA FE SPRINGS

MUNICIPAL CODE
WHEREAS, pursuant to the authority granted to the City of Santa Fe Springs (“City”) under Article XI, Section 7 of the California Constitution, the City has the police power to regulate the official City Seal, City Logo, and other City Insignia to promote public convenience and general prosperity, as well as public health, welfare and safety; and WHEREAS, under Government Code Section 34501, the City shall “have a common seal, alterable at the pleasure of the [City’s] legislative body”; and WHEREAS, Government Code Section 34501.5 and Elections Code Section 18304 prohibit the reproduction or facsimile of a city seal in any campaign literature or mass mailing with the intent to deceive voters in a manner that creates a misleading, erroneous, or false impression that the document is authorized by a public official; and WHEREAS, the City Seal was adopted on December 12, 1957, as described in Ordinance 53 and Section 10.23 of the City’s Municipal Code; and WHEREAS, the City desires to clarify the permitted and prohibited uses of the City Seal, City Logo, and other City Insignia to ensure that they are only used for purposes directly related to official City business, under the appropriate circumstances, and that unauthorized, deceptive, or fraudulent uses are prohibited; and WHEREAS, this Ordinance repeals Section 10.23 (City Seal) of Title I (General Provisions) of the City’s Municipal Code, and adds Chapter 12 (Use of City Seal, City Logo, and City Insignia) to Title I (General Provisions) of the City’s Municipal Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The recitals above are true and correct and incorporated herein by reference.

SECTION 2. Section 10.23 (City Seal) of Title I (General Provisions) of the Santa Fe Springs Municipal Code is hereby repealed, in accordance with Section 10.18(A) of the Santa Fe Springs Municipal Code.

Attachment A
2 SECTION 3. Chapter 12 (Use of City Seal, City Logo, and City Insignia) is hereby added to Title I (General Provisions) of the Santa Fe Springs Municipal Code to read as follows:

CHAPTER 12 – USE OF CITY SEAL, CITY LOGO, AND CITY INSIGNIA

12.01 – PURPOSE
The purpose of this Chapter is to restrict the use of the City Seal, City Logo, and City Insignia to official City business, to regulate their use, and minimize the risk of misleading the public to believe a message is supported or authorized by the City when it is not.

12.02 – DEFINITIONS
(A) City Seal. The official City Seal is depicted below in accordance with the design on file in the Office of the City Clerk and as approved by the City Council on December 12, 1957 (see also Section 12.03 below):
(B) City Logo. The official City Logo shall be the vertical and horizontal versions depicted below and are hereby adopted as the official City Logo:
(C)City Insignia. The term “City Insignia” shall include, but not be limited to, any other logos, emblems, or any other intellectual property right owned by the City, including names of City facilities and logos, designed by or for use by the City and City departments or divisions, whether trademarked or not, and approved by the City Council or the City Manager as discussed in this Chapter. (1) City Insignia shall further include public safety logos, badges, and patches of the City’s Fire Department and Police Department established and 3 designated to identify official City public safety personnel, employees, documents, property and activities. Unauthorized use of the City’s public safety badges and patches shall be unlawful in accordance with state law and the City’s Municipal Code.

12.03 – DESCRIPTION OF CITY SEAL
The City’s official seal is described as follows: A die, two inches in diameter, having an outer circle border 1 7/8 inches in diameter from outside to outside, and 3/32 of an inch in width. On the surface of the die, within the outer circle and at equal distance from the outer circle, there shall be an inner circle 1 1/2 inches in diameter. Within the outer circle, there shall be engraved the words “City of Santa Fe Springs, California,” which words shall be engraved along the top half of the inner circle. The letters of such words shall be 1/8 of an inch in height. Within the bottom half of the outer circle shall be engraved the words, “Salus Populi Suprema Lex Exto,” the letters of which shall be 1/16 of an inch in height. Between the phrase, “City of Santa Fe Springs, California,” and the phrase, “Salus Populi Suprema Lex Exto,” there shall be two groups of five dots, each of which shall be 1/64 of an inch in diameter. Within the center of the inner circle, there shall be engraved the design of a shield, which shall be 7/8 of an inch in width and 1 1/18 of an inch in length, the sides of which shall be parallel to the opposite side. The left and right top edges of the shield shall contain two points which shall extend beyond the left and right-side lines of the shield, which points shall be 1/8 of an inch in length and 1/16 of an inch in width at their widest point. The angle of the bottom of the points where they project beyond the side edges of the shield shall be 45 degrees. The bottom edge of the shield shall be rounded, which rounded edges shall have a radius of 1/32 of an inch. The middle of the bottom edge of the shield shall contain a concave point which shall point to the line of the inner circle, the point being 1/16 of an inch long, and the widest part where it joins the main part of the shield shall also be 1/16 of an inch. To the left and to the right of the shield, between the sides thereof and the edge of the inner circle, there shall be engraved a branch of an olive tree, the stem of the branches being 3/4 of an inch long and curving parallel with the inner curve of the circle. Each branch shall contain 15 leaves, which shall be 1/16 of an inch long and 1/32 of an inch wide at the widest part thereof. Placed on top of the shield and in the middle thereof, engraved between the top line of the shield and the line of the inner circle, shall be a replica of the form of the American Eagle as the same appears on the shield of the United States of America, clutching in its claws, arrows and an olive branch. The shield shall be divided into six parts, each of which shall be 7/16 of an inch long and 6/16 of an inch wide.

Within the rectangular division to the top and to the left of the shield shall be engraved the form of an academic cap, an open book, a quill pen and a scroll; within the division below it, shall be engraved a bell in the form of that used to mark the path of the El Camino Real; and in the division below that, shall be a replica of the Scales of Justice. Within the rectangular division to the top and to the right of the shield, shall be engraved the form of four oil well derricks; within the division below it, shall be engraved the form of an industrial building; and in the last division, shall be engraved the form of an open bible, with a cross placed upon the open pages. Within the inner circle shall be engraved lines which shall radiate from the center of the seal, but shall not be engraved over any other design within the seal, which lines, when they touch the edge of the inner circle, shall be 1/16 of an inch apart from each other. Directly below the shield, the year of incorporation, 1957, shall be inscribed.
4 12.04 – CUSTODIAN OF THE CITY SEAL, CITY LOGO, AND CITY INSIGNIA (A) In accordance with Government Code Section 40811, the City Clerk shall be the custodian of the City Seal, City Logo, and City Insignia. (B) The City Manager shall administer any policies and regulations related to the use of the City Seal, City Logo, and City Insignia.

12.05 – PERMITTED USE OF THE CITY SEAL, CITY LOGO, AND CITY INSIGNIA (A) The City Seal, City Logo, and all City Insignia are property of the City of Santa Fe Springs and shall only be used for the permissible uses described in this Section.

The unauthorized use of the City Seal, City Logo, or City Insignia shall be subject to the penalties described in Section 12.07 of this Chapter. (B) The City Clerk or designee, acting as the custodian of the City Seal, City Logo, and City Insignia, is authorized to use or affix the City Seal, City Logo, and City Insignia, as appropriate, to all certificates and documents as may be required by law, by the City’s Municipal Code, or by City ordinance or resolution, to authenticate official City documents or to indicate institutional sanction for official, legal, and ceremonial purposes.
(C)The City Seal, City Logo, and any City Insignia shall only be used for purposes directly connected with the official business of the City of Santa Fe Springs, its City Council, City boards, City commissions and committees, City officers, City departments, or for other City-related purposes upon written authorization from the City Manager or the City Manager’s designee.
(D)Members of the City Council, members of City boards, members of City commissions and committees, and City officers or employees may use stationery, business cards, and other materials and articles printed by the City with the City Seal, City Logo, and City Insignia only while acting within the scope of their office or employment.
(E) The City Manager, or designee, shall designate the vehicles, equipment or other items of property belonging to the City to be affixed with the image of the City Logos and/or City Insignia, as appropriate.
(F) The City Council has the right to create variations of the City Seal, City Logo, and City Insignia, and to adopt and establish other official City Seals, City Logos, and City Insignia. Such variations may include, but are not limited to, centennial or other seals or logos which mark anniversaries, events, and/or any other City occasion the City Council wishes to commemorate. The City Seal and City Logo may only be altered pursuant to ordinance or resolution of the City Council. However, City Insignia may be updated as necessary with approval from the City Manager. 5 12.06 – PROHIBITED USE OF THE CITY SEAL, CITY LOGO, AND CITY INSIGNIA (A) No person may reproduce, make use, display, give away, sell, distribute the City Seal, City Logo, or City Insignia, or imitation or facsimile thereof, without the prior written authorization of the City Manager or the City Manager’s designee. (1) In the event such written authorization is granted, it is unlawful for any person to reproduce, use, or display the City Seal, City Logo, or City Insignia in a matter or at any time contrary to such written authorization. (2) Any third-party seeking to use the City Seal, City Logo, or City Insignia pursuant to this Section must submit a plan to the City Manager, or designee, describing the nature of the proposed use and the items that would bear the City Seal, City Logo, or City lnsignia, if any. The plan must include the criteria used in determining the proposed use and analyze the marketability of any item proposed for commercial sale or use. Only those items bearing the City Seal, City Logo, or City Insignia that have been authorized by the City Manager, or designee, pursuant to this Section may be offered for sale or otherwise used.
(B) No person, including any elected office of the City, may use the City Seal, City Logo, or City Insignia, or facsimile thereof, in any correspondence or other printed materials distributed in favor of or against any ballot measure or candidate for public office. (Gov. Code § 34501.5 and Elec. Code § 18304.)
(C)It shall be unlawful for any person to make or use the City Seal, City Logo, or City Insignia, or any design closely resembling the same, to deceptively, fraudulently, or without express written permission from the City Manager as described in Section 12.06(A).

12.07 – PENALTIES FOR UNAUTHORIZED USE
(A) Every person who, without the prior approval of the City Manager, or designee, uses or allows to be used the City Seal or Logo or any copy or reproduction of either, whether for commercial, personal, or any manner whatsoever not consistent with this Chapter or state law, is guilty of a misdemeanor subject to the prosecution and penalties authorized pursuant to the Santa Fe Springs Municipal Code. (B) Nothing herein prevents the City from using any other available civil and/or criminal remedies allowed by law to protect the City Seal, City Logo, or City Insignia from improper or illegal use.

SECTION 4. CEQA. This Ordinance is exempt from the California Environmental Quality Act (Pub. Res. Code § 21000 et seq.) (“CEQA”) pursuant to CEQA Guidelines (Cal.

Code Regs., tit. 14, § 15000 et seq.) Section 15061(b)(3) under the general rule that CEQA does not apply to activities which can be seen with certainty to have no effect on the environment. The proposed actions would not create any environmental impacts, therefore no additional action under CEQA is required.
6 SECTION 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 6. This Ordinance shall take effect thirty (30) days after its final passage by City Council, after which the City Clerk of the City of Santa Fe Springs shall certify the same be published in the same manner required by law.
7 PASSED, APPROVED, and ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting on this _____ day of __________, 2026. __________________________________
Annette Rodriguez, Mayor
ATTEST:
_____________________________
Maribel Garcia, City Clerk
APPROVED AS TO FORM:
_____________________________
Rick R. Olivarez, City Attorney
8 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SANTA FE SPRINGS )
I, Maribel Garcia, City Clerk of the City of Santa Fe Springs, hereby certify that the foregoing Ordinance was introduced by title only and approved for first reading at a regular meeting of the City Council held on the _____ day of ________, 2026, and was carried by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Maribel Garcia, City Clerk

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, Director of Public Works
SUBJECT:

LAKEVIEW PARK STORMWATER CAPTURE AND FLOOD REDUCTION PROJECT (JOSLIN STORM DRAIN) - APPROVE TASK ORDER NO. 3 WITH TKE ENGINEERING, INC. TO PROVIDE

DESIGN SERVICES (PUBLIC WORKS)
DATE: Tuesday, October 6, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Approve Task Order No. 3 with TKE Engineering, Inc (TKE) in the amount of $289,913.38 to provide engineering and design service for Lakeview Park Stormwater Capture and Flood Reduction Project; and

2. Authorize the City Manager to execute Task Order No. 3; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT
Funding for the Lakeview Park Stormwater Capture and Flood Reduction Project will be provided from the Measure W – Safe Clean Water - Municipal Program Special Fund. No additional funding is required as a result of the recommended actions.

BACKGROUND
Local residents along Joslin Street and Gard Avenue have raised concerns regarding flooding conditions during rain events. In response, staff was requested to review existing storm drainage conditions and explore potential improvements to the storm drain improvements.

On August 13, 2020, the City Council approved Transfer Agreement No. 2020MP72 with Los Angeles County Flood Control District for the Safe, Clean Water Municipal Program to receive the City’s municipal local return on the approved Measure W parcel tax. This Program provides funding for projects and programs intended to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution On April 2, 2024, City Council approved adding the Joslin Street Drainage Improvement Project to the Capital Improvement Plan. The City Council also approved the appropriation Measure W – Safe Clean Water - Municipal Program Special Funds to finance the project.

ANALYSIS
TKE has an existing On-Call Engineering Service Agreement with the City. Under Task Order No.3, TKE will develop several conceptual alternatives for drainage improvements. The alternatives will evaluate stormwater capture and water quality enhancement opportunities, preliminary storm drain layouts, constructability considerations, and preliminary cost estimates.

Following the city’s selection of a preferred alternative, TKE will prepare conceptual design plans. The design will incorporate water quality enhancement features consistent with Measure W funding requirements.

ENVIRONMENTAL
The recommended action does not constitute a project under the California Environmental Quality Act (CEQA, as it involves administrative and contractual activities that will not result in a direct or reasonably foreseeable physical change to the environment. Environmental review for any proposed improvements will be conducted, as appropriate, prior to commencement of any construction activities.

DISCUSSION
TKE has submitted a proposal for engineering services to develop a practical and cost-effective solution to address flooding concerns in the vicinity of Lakeview Elementary School. The project goals are to reduce water ponding and identify opportunities for storm water capture and water quality improvement best management practices.

Development of conceptual plans will enable the City to evaluate alternatives and make an informed decision regarding the preferred design. Potential design features may include green street infrastructure, underground infiltration basins, environmental bioswales, or other best management practices.

SUMMARY/NEXT STEPS
Upon the approval of the recommended actions by the City Council, the City Manager will execute the agreement with TKE Engineering.

Attachments
Attachment No. 1 - 03a TKE Task Order 3 LAKEVIEW PARK.pdf On-Call Professional Engineering Services
Task Order No. 3

Page 1 of 2 ends

TKE ENGINEERING, INC

ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 3
In accordance with the Contract Agreement dated October 7, 2025, as executed by the City of Santa Fe Springs (CITY), a municipal corporation and TKE Engineering, Inc. (CONSULTANT), Task Order No. 3 – Engineering Services for Lakeview Park Stormwater Capture and Flood Reduction Project.

Authorized Representative: Rene Bobadilla P.E., City Manager Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
TKE Engineering, Inc.:

Authorized Representative: Terry Renner, P.E., Senior Vice President Address: 2305 Chicago Avenue
Riverside, CA 92507
Telephone No.: (951) 680-0440
SERVICES/SCOPE OF WORK: TKE shall develop project alternatives to address flooding concerns in the vicinity of Lakeview Elementary School. The project goals are to reduce water ponding and identify opportunities for storm water capture and incorporate water quality enhancement features.

The following is the scope of work, schedule, and fee.
 Consultant will prepare an Environmental Site Assessment and conduct geotechnical exploration to identify potential environmental requirements and evaluate subsurface conditions.
 Consultant will perform hydrologic and hydraulic analysis to evaluate existing drainage conditions, drainage areas, and storm water capture opportunities.  Consultant will develop project alternatives and preliminary construction cost estimates for review by the City.
 Consultant will prepare 30% conceptual design plans for selected alternative. This will include plan and profile drawings of proposed storm drain improvements, utility information, and new stormwater capture facilities.

APPROXIMATE DESIGN SCHEDULE
Conduct Environmental Assessment November 18, 2026
Prepare Hydrologic and Hydraulic Analysis January 6, 2027 Develop Project Alternatives
Conceptual Design
February 3, 2027
March 17, 2027

ATTACHMENT A
Task Order No. 3
On-Call Professional Engineering Services
Task Order No. 3

Page 1 of 2 ends

FEE: The planning and preliminary design services for the Santa Fe Springs Civic Center Parking Lot project shall be based on a not-to-exceed Fee of $289, 913.38 in accordance with the Fee Proposal dated September 11, 2026.

ACCEPTANCE of the terms of Task Order No. 3 is acknowledged by the following signatures of the Authorized Representatives.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] SUBMITTED BY: ACCEPTED BY:

City of Santa Fe Springs TKE Engineering, Inc.

Rene Bobadilla, P.E.

City Manager
Terry Renner, P.E., P.L.S., Q.S.D.

Senior Vice President

Date Date

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, Director of Public Works
SUBJECT:

AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – PROJECT CLOSEOUT, FINAL

COST RECONCILIATION, AND ADDITIONAL APPROPRIATION OF FUNDS (PUBLIC WORKS) DATE: Tuesday, October 6, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Approve the final payment to PCN3, Inc. in the amount of $283,349.44 (Less 5% Retention); and

2. Approve the final construction contract amount with PCN3, Inc. in the amount of $10,644,206.63, including Contract Change Order Nos. 1 through 9 in the aggregate amount of $1,138,206.63 (Attachment A); and

3. Appropriate $350,000 from the CIP Reserve to the Project Account No. PW220014 to cover the projected funding shortfall and close out the project; and

4. Authorize the Director of Public Works to file the Notice of Completion with the Los Angeles County RegistrarRecorder; and

5. Take such additional, related action that may be desirable.

FISCAL IMPACT
The Aquatic Center Improvement Project is funded through Capital Improvement Program Account No. PW220014.

The current authorized project budget for Phases 1A and 1B is $17,740,500. Approval of the recommended additional appropriation of $350,000 from the CIP Reserve Fund will increase the total authorized project budget to $18,090,500 and cover all costs until project close out.

The original Phase 1B construction contract with PCN3, Inc. was $9,506,000. Contract Change Order Nos. 001 through 009 collectively result in a net increase of $1,138,206.63, resulting in a final reconciled construction contract amount of $10,644,206.63. The change orders include both added costs and credits associated with unforeseen conditions, design and regulatory coordination, city-requested improvements, and cumulative project impacts. A summarized breakdown of the Contract Change Orders is provided in Attachment A.

The additional appropriation will provide the remaining budget capacity necessary to complete final construction, consultant, testing, payment-reconciliation, and administrative closeout obligations. The revised budget is intended to provide sufficient budget capacity through project closeout. (See Attachment B) The recommended appropriation is based on the current reconciled project forecast and remaining closeout obligations. It will provide the budget capacity necessary to complete final payment reconciliation, professional services, documentation, warranty, and administrative closeout requirements.

BACKGROUND
The City of Santa Fe Springs has implemented the Aquatic Center Improvement Project in multiple phases to repair, modernize, and enhance the existing Aquatic Center. Phase 1A was completed and the project was closed out in March 2025. Phase 1B includes the new sprayground, spa improvements, a new concession building, shaded cabana areas, restroom and pool house improvements, spectator seating and shade structures, equipment-room additions, replacement of remaining pool deck concrete, architectural acrylic deck coating, and related utility, accessibility, life-safety, and operational improvements.

On August 28, 2025, the City received four construction bids. PCN3, Inc. submitted the lowest total bid of $11,385,000, including deductive alternate bid items. On September 16, 2025, the City Council awarded PCN3 a construction contract of $9,506,000, not including various deductive alternate bid items in order to remain within the available project budget.

The Notice to Proceed was effective October 20, 2025, with an original Contract Time of 202 calendar days, excluding designated holidays, and an original scheduled completion date of May 19, 2026. During construction, additional work and project impacts were identified including unforeseen existing conditions and utility conflicts, design and regulatory revisions and clarifications, city-requested operational enhancements, and cumulative schedule impacts. These items were reviewed, negotiated, and documented through the Potential Change Order and Contract Change Order processes.

PCN3 achieved Final Completion on July 31, 2026, and the improved Aquatic Center opened to the public on August 1, 2026. Contract Change Order Nos. 001 through 009 collectively document the final construction cost and Contract Time adjustments associated with Phase 1B, including a cumulative Contract Time adjustment.

Remaining non-critical correction, documentation, warranty, and administrative closeout activities continued after opening without changing the Final Completion date. Contract Change Orders are summarized in Attachment A.

ANALYSIS
The cost and schedule adjustments associated with Phase 1B developed over the course of construction through a combination of unforeseen existing conditions and utility conflicts; design and regulatory revisions, clarifications, and coordination; city-requested scope and operational enhancements; and cumulative schedule impacts. Certain changes involve overlapping factors, and these categories are intended to summarize the principal project drivers rather than assign fault or contractual responsibility.

Contract Change Order Nos. 001 through 009 collectively document the final construction cost and Contract Time adjustments for Phase 1B. The nine change orders include added work, credits, negotiated cost adjustments, and a cumulative 56-working-day Contract Time adjustment, resulting in an aggregate increase of $1,138,206.63 to the original $9,506,000 construction contract and a final reconciled construction contract amount of $10,644,206.63.

The recommended additional appropriation of $350,000 will increase the total authorized project budget from $17,740,500 to $18,090,500 and provide the remaining budget capacity necessary to complete final project obligations and closeout.

ENVIRONMENTAL
The recommended actions consist of additional budget appropriation and approval of contract changes associated with the previously approved Aquatic Center Improvement Project Phase 1B.

The recommended actions do not independently approve a new project or substantially alter the nature of the aquatic facility improvements previously reviewed for environmental purposes.

The Project remains consistent with the environmental determination previously prepared for the Aquatic Center Improvement Project, which was determined to be categorically exempt under the California Environmental Quality Act.

DISCUSSION
The Aquatic Center Improvement Project Phase 1B represents a significant investment in a heavily used community facility.

The Project was undertaken within an existing aquatic complex containing aging infrastructure, multiple building systems, underground utilities, regulatory requirements, and operating constraints. Unlike construction on an undeveloped site, many conditions could only be confirmed after demolition or excavation began.

During construction, the City and project team evaluated additional costs and schedule impacts through field documentation, contractor proposals, design review, regulatory coordination, negotiation, and the formal changeorder process. Credits were obtained where work was deleted, deferred, or reduced.

The additional costs and extended duration did not arise from a single event. They accumulated through a combination of concealed existing conditions, utility conflicts, design and regulatory coordination, selected operational enhancements, and the effort necessary to inspect, test, commission, open, and close out a complex public aquatic facility.

Additionally, the extended construction duration required continued construction management, field inspection, materials testing, design coordination, regulatory support, and project administration beyond the period originally anticipated for Phase 1B. These professional-service costs are separate from the PCN3 Contract Change Orders and reflect the additional oversight, coordination, and technical support necessary to complete the Project, verify the work, and support an orderly closeout while protecting the City’s contractual, financial, and quality-control interests.

The complete improvements allowed the City to open the enhanced Aquatic Center to the public on August 1, 2026, providing the community with a new sprayground, improved spa, concession and cabana amenities, upgraded spectator areas, renewed pool decking, and substantial utility and operational improvements.

The recommended actions will allow the City to complete final reconciliation and close out the Aquatic Center Improvement Project Phase 1B while protecting the City’s contractual and financial interests.

SUMMARY/NEXT STEPS
If the recommended actions are approved, City Staff will:

1. Implement the final project cost reconciliation and revise authorized project budget of $18,090,500;

2. Process remaining approved construction, consultant, testing, and other project costs;

3. Complete final payment reconciliation, documentation, warranty, and administrative closeout requirements; and

4. File the Notice of Completion with the Los Angeles County Registrar-Recorder and complete project closeout.

5. Complete project acceptance and close out Capital Improvement Project Account No. PW220014.

These actions will allow the City to complete final reconciliation and formally close out the Aquatic Center Improvement Project Phase 1B.

Attachments
Attachment No. 1 - Summary.pdf
Attachment No 2 - Budget Ph 1A & 1B.pdf
Attachment No. 3 - Payment Detail.pdf

ATTACHMENT A

CONTRACT CHANGE ORDER SUMMARY
(FINAL)
October 6, 2026
AQUATIC CENTER IMPROVEMENTS PROJECT (PHASE 1B)
Project Description:

The Aquatic Center Improvements Project (Phase 1B) included construction of a new sprayground, a new spa area, a new concession building, shaded cabana areas, restroom and pool house improvements, spectator seating and shade structures, equipment room additions, replacement of remaining pool deck concrete, architectural acrylic deck coating, and related mechanical, electrical, plumbing, utility, communications, accessibility, life-safety, and operational improvements.

The original construction contract with PCN3, Inc. was awarded in the amount of $9,506,000.

During construction, additional and revised work was identified through field investigations, unforeseen existing conditions, Requests for Information (RFI), submittal review, design and regulatory compliance, city-requested operational improvements, and other project requirements. These changes were reviewed, negotiated, and documented as Potential Change Orders (PCO) and are eventually executed as Contract Change Orders (CCO).

Changes in Work:

The following Contract Change Orders (CCO Nos. 001 through 009) comprise the construction cost and Contract Time reconciliation for Phase 1B. The descriptions below summarize the work included in each change order. The individual detailed Contract Change Order documents are maintained in the project records and are not attached to this report. They are available upon request.

The following are the Contract Change Orders (CCO):

CCO 1 Cabana Area Scope Clarification $ 115,000.00
Clarified the Cabana Area scope of work associated with RFI No. 17. The change provided the structural, electrical, civil, and related work necessary to complete the Cabana improvements as clarified during construction. The clarification was a result of scope of work that was included in deductive alternate bid items that were not part of the original contract award but needed to be added back into the project in order to have complete functional improvements.

CCO 2 Cabana Footing Utilities and Entry Door Modification $ 5,436.42 Addressed two construction changes associated with unforeseen existing conditions and a required equipment substitution. Existing electrical conduits and a water line were encountered within the new Cabana footing locations, requiring utility protection, foam wrapping, additional reinforcing steel, and related footing

ATTACHMENT A
CITY COUNCIL AGENDA REPORT – MEETING OF September 1, 2026 Residential Concrete Improvements 2025-2026 – Notice of Completion

Page 2 of 4 ends

adjustments. The change order also covered substitution of the specified automatic sliding door system with an approved equivalent due to field conditions that restricted use of the originally specified manufacturer.

CCO 3 Unforeseen Conditions, Design Clarifications, Utility and Facility Improvements
$ 132,021.80
Addressed a series of unforeseen conditions, design clarifications, utility coordination items, and facility improvements identified during construction. The work included revisions to storm drain and utility systems, removal of subsurface obstructions, electrical and switchgear modifications, revised building and equipment-room details, methane-related conduit sealing, cabana improvements, and architectural finish upgrades. The change order also included credit for revised Spa-area work.

CCO 4 Communications, Holding Tank Access, and ADA Spa
Improvements
$ 135,032.91
Addressed revisions to the low-voltage communications system, including associated methane-zone sealing and related field restoration work. It also provided a traffic-rated access hatch for the swimming pool balance tank to satisfy required loading conditions and added an ADA-compliant spa lift pursuant to the revised aquatics design. These changes supported communications, accessibility, and operational requirements identified during construction.

CCO 5 Utility Conflicts, Communications, Equipment Rooms, Accessibility, and Other Facility Revisions
$ 163,905.74
Addressed various utility conflicts, existing-condition repairs, communications revisions, accessibility adjustments, equipment-room improvements, and other facility modifications identified during construction. The work included water, sewer and storm-drain coordination; communications and data improvements; electrical and kitchen-equipment revisions; grading and concrete adjustments; equipment-room coatings; and miscellaneous structural and site modifications.

The change order also included credit for deferred electrical equipment that was removed from the current construction scope.

CCO 6 Bulletin No. 01, Structural, Electrical, Plumbing, Signage, and Operational Improvements
$ 289,547.19
The final LA County Health Department approval was issued after the bid was received. The Health Department required separate restrooms for men and women adjacent to the sprayground due to the distance from the main pool house. The original design of one single-use gender-neutral restroom was revised to provide two separate restrooms. This included numerous revisions associated with Design Bulletin No. 01, unforeseen existing conditions, and additional structural, electrical, plumbing, signage, and operational requirements. The work included revised doors and windows, gas-line repairs, restroom and plumbing modifications, structural CITY COUNCIL AGENDA REPORT – MEETING OF September 1, 2026 Residential Concrete Improvements 2025-2026 – Notice of Completion

Page 3 of 4 ends

steel and reinforcement, electrical system changes, signage, seating and shadestructure improvements, data and power connections, fencing, and related architectural and finish work. Credits were also incorporated for deleted spa tile work and a revised concession service-window finish.

CCO 7 Extended-Duration General Conditions and Project
Administration
$ 120,000.00
Provides the negotiated resolution of PCN3’s extended-duration general conditions and project administration cost request due to construction completion delays beyond the control of the contractor.

The negotiated amount includes applicable project supervision, project management and engineering, labor-compliance administration, temporary facilities, field-office and communications costs, site security, cleanup, safety, and other project-support costs associated with the extended construction period.

PCN3’s proposal used 55 working days at $2,366 per day as pricing support; however, those figures were used only as background for the cost proposal and did not establish Contract Time. The parties negotiated a final lump-sum settlement of $120,000.00. Contract Time was separately reconciled under CCO-008.

CCO 8 Cumulative Contract Time Adjustment $ 0.00
Change order for time adjustment only and has no impact on the Contract Sum.

The change order provides a cumulative adjustment of 56 working days and establishes July 31, 2026, as the contractual Final Completion date. PCN3 achieved Final Completion on July 31, 2026, and the City opened the Aquatic Center for public use on August 1, 2026.

The cumulative time adjustment resolves the Contract Time impacts associated with the project changes, RFIs, design clarifications, unforeseen conditions, regulatory coordination, agency inspections, weather and accounted non-working days, utility coordination, sequencing, revised scope, and post-opening work arrangements included through the reconciliation date.

CCO 9 Final Construction Cost Reconciliation $ 177,262.57 Provides the final construction cost reconciliation for the remaining negotiated additions and credits identified through completion of the Project. The work included final electrical and utility coordination, drainage improvements, restroom and equipment modifications, regulatory and Health Department-related corrections, irrigation repairs, accessibility and architectural revisions, signage and controls, and miscellaneous city-requested and closeout work. The change order also incorporates credits for deleted or revised scope, including finishes, equipment, doors, hardware, and lighting.

Total Changes in Work: $ 1,138,206.63
CITY COUNCIL AGENDA REPORT – MEETING OF September 1, 2026 Residential Concrete Improvements 2025-2026 – Notice of Completion

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Revised Contract Amount:

Original Contract Amount $ 9,506,000.00
CCO No. 1-9 $ 1,138,206.63
Revise Contract Amount $ 10,644,206.63
Percent Total Change to Original Contract Amount 12.0%

ATTACHMENT B ATTACHMENT B
AQUATIC CENTER IMPROVEMENT PROJECT BUDGET (PHASES 1A & 1B) October 6, 2026
AQUATIC CENTER IMPROVEMENTS PROJECT (PHASE 1B)
Project Expenses (Phases 1A & 1B) Original Budget Additional Cost Total Cost Phase 1A:

Phase 1A (all costs combined) 5,000,000.00 $ - $ 5,000,000.00 $ TOTALs 5,000,000.00 $ - $ 5,000,000.00 $
Phase 1B:

Construction 9,506,000.00 $ 1,138,206.63 $ 10,644,206.63 $ Design 920,000.00 $ 30,035.61 $ 950,035.61 $
Engineering 433,500.00 $ 83,515.92 $ 517,015.92 $
Inspection & Testing 640,000.00 $ 114,097.64 $ 754,097.64 $ 6" Water Main Extension - $ 225,144.20 $ 225,144.20 $
TOTALs 11,499,500.00 $ 1,591,000.00 $ 13,090,500.00 $
Contingency $ 1,241,000.00
Total Phase 1B $ 1,591,000.00 12,740,500.00 $ 13,090,500.00 $ Grand Total 17,740,500.00 $ $ 18,090,500.0 1,591,000.00 $ 0 Funding Shortfall $ 350,000.00
Authorized Project Funding (Phases 1A & 1B) Funding Amounts CIP Reserve Fund $ 10,065,500.00
State Senator Bob Archuleta State Parks Grant 6,400,000.00 $ Heritage Arts Fund $ 525,000.00
LA County Measure A (Parks) 735,000.00 $
LA County Measure W (Stormwater) 15,000.00 $
TOTAL Funding: $ 17,740,500.00
Additional CIP Reserve Funding (Recommended) $ 350,000.00 TOTAL Project Funding: $ 18,090,500.00
Contractor: $ 283,349.44
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

1. Mobilization (Complete). 1 L.S. $ 328,000.00 $ 0% 100% 328,000.00 328,000.00 $

2. Preparation, Implementation, and Modification of the SWPPP (Complete). 1 L.S. $ 45,000.00 $ 45,000.00 0% 100% $ 45,000.00

3. Construction Survey and Monument Perpetuation (Complete). 1 L.S. $ 35,000.00 $ 35,000.00 0% 100% $ 35,000.00

4. Division 02 - Existing Conditions (Complete). 1 L.S. $ 262,000.00 $ 0% 100% 262,000.00 262,000.00 $

5. Division 03 - Concrete (Complete). 1 L.S. $ 400,000.00 $ 0% 100% 400,000.00 400,000.00 $

6. Division 04 - Masonry (Complete). 1 L.S. $ 72,000.00 $ 72,000.00 0% 100% $ 72,000.00

7. Division 05 - Metals (Complete). 1 L.S. $ 933,000.00 $ 0% 100% 933,000.00 933,000.00 $

8. Division 06 - Woods, Plastics, And Composites (Complete). 1 L.S. $ 300,000.00 $ 0% 100% 300,000.00 300,000.00 $

9. Division 07 - Thermal And Moisture Protection (Complete). 1 L.S. $ 260,000.00 $ 0% 100% 260,000.00 260,000.00 $

10. Division 08 - Openings (Complete). 1 L.S. $ 350,000.00 $ 0% 100% 350,000.00 350,000.00 $

11. Division 09 - Finishes (Complete). 1 L.S. $ 455,000.00 $ 0% 100% 455,000.00 455,000.00 $

12. Division 10 - Specialties (Complete). 1 L.S. $ 365,000.00 $ 0% 100% 365,000.00 365,000.00 $

13. Division 11 - Equipment (Complete). 1 L.S. $ 145,000.00 $ 0% 100% 145,000.00 145,000.00 $

14. Division 12 - Furnishings (Complete). 1 L.S. $ 70,000.00 $ 70,000.00 0% 100% $ 70,000.00

15. Division 13 - Special Construction (Complete). 1 L.S. $ 1,454,000.00 $ 0% 100% 1,454,000.00 1,454,000.00 $

16. Division 22 - Plumbing (Complete). 1 L.S. $ 537,000.00 $ 0% 1,000.00 537,000.00 $ 100% $ 537,000.00

17. Division 23 - Heating, Ventilating, And Air-Conditioning (HVAC) (Complete). 1 L.S. $ 50,000.00 $ 50,000.00 0% 100% $ 50,000.00

18. Division 26 - Electrical (Complete). 1 L.S. $ 800,000.00 $ 0% 100% 800,000.00 800,000.00 $

19. Division 27 - Communications (Complete). 1 L.S. $ 157,000.00 $ 0% 100% 157,000.00 157,000.00 $

20. REMOVED FROM SCOPE BY ALTERNATE BID ITEM NO. A21 N/A N/A N/A $ - n/a n/a $ -

21. Division 31 - Earthwork (Complete). 1 L.S. $ 190,000.00 $ 0% 100% 190,000.00 190,000.00 $

22. Division 32 - Exterior Improvements (Complete). 1 L.S. $ 2,142,000.00 $ 0% 100% 2,142,000.00 2,142,000.00 $

23. Division 33 - Utilities (Complete). 1 L.S. $ 156,000.00 $ 0% 100% 156,000.00 156,000.00 $ Contract Total: 9,506,000.00 $ $ 1,000.00 $ 9,506,000.00 Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

1. CCO-001 (PCO-003) Cabana Area Scope 1 LS $ 115,000.00 $ 0% 115,000.00 $ - 100% $ 115,000.00

2. CCO-002 (PCOs-005+015) Cabana Conduits and Lobby Door 1 LS $ 5,436.42 $ 5,436.42 0% $ - 100% $ 5,436.42

3. CCO-003 (PCOs-1,2,17,18,19,20,22,23,24,38,40,44) (various/combined, see CCO for details) 1 LS $ 132,021.80 $ 0% 132,021.80 $ - 100% $ 132,021.80

4. CCO-004 (PCOs-6,29,48) (various/combined, see CCO for details) 1 LS $ 135,032.91 $ 0% 135,032.91 $ - 100% $ 135,032.915. CCO-005 (PCOs-4,13,25,26,35,37,41,47,50,52,60,70,77,80,81,82,83) (various, see CCO for details) 1 LS $ 163,905.74 $ 163,905.74 0% $ - 100% $ 163,905.746. CCO-006 (PCOs-10,30,36,43,45,46,53,55,56,59,62,66,67,69,71,76,84,85,86,87,89,92) (see CCO for 1 LS $ 289,547.19 $ 0% 289,547.19 $ - 100% $ 289,547.19

7. CCO-007 (PCO-088) Extended Duration - Costs Only 1 LS $ 120,000.00 $ 100% 120,000.00 $ 120,000.00 100% 120,000.00 $

8. CCO-008 (PCO-088) Extended Duration - Time Only (Listed here for record only, $0.00 value) 1 LS $ - $ - 100% $ - 100% $ -9.

CCO-009 (PCOs011R1,027R1,039R2,042,051R1,057,058R3,063R1,064R1,068R1,073,091R1,093,094,095,096,097,098,101R1,102,104R1,105,106,107R1,108R1,109,110,111,112,113,114R2,115R1,116,117,118R1) (various, see CCO for details) 1 LS $ 177,262.57 $ 100.00% 177,262.57 $ 177,262.57 100.00% 177,262.57 $ $ 297,262.57 1,138,206.63 $ 1,138,206.63 $
$ 298,262.57 10,644,206.63 $ 10,644,206.63 $
CONTRACT PAYMENTS:

Invoice Due Date Invoice Pay Date
1 001 11/18/2025 11/26/2025 265,762.50 $ $ 13,987.50
2 002 1/6/2026 1/15/2026 $ 260,110.00 $ 13,690.00
3 003 1/20/2026 1/29/2026 $ 271,605.00 $ 14,295.00
4 004 2/17/2026 2/26/2026 $ 467,732.50 $ 24,617.50
5 005 3/12/2026 3/19/2026 $ 974,449.60 $ 51,286.82
6 006 4/14/2026 4/23/2026 $ 1,164,055.71 $ 61,266.09
Less Progress Payment No. 05 (PP-05): $ 974,449.60
Less Progress Payment No. 06 (PP-06): $ 1,164,055.71
Less Progress Payment No. 02 (PP-02): $ 260,110.00
Less Progress Payment No. 03 (PP-03): $ 271,605.00
Less Progress Payment No. 04 (PP-04): $ 467,732.50
Payment Amount Retention Amount
Less 5% Retention: $ 532,210.33
Less Progress Payment No. 01 (PP-01): $ 265,762.50
Contract and Contract Change Order(s) Total:

Total Items Completed To Date: $ 10,644,206.63 Contractor's Invoice No.

City's
Invoice No.

Warrant Billing Period
Description Contract Change Orders Completed This Period Completed To Date Contract Change Order(s) Total:

Los Alamitos, CA 90720
Description Contract Completed This Period Completed To Date Payment Detail: PCN3, Inc. Final Payment No. 11
AQUATIC CENTER IMPROVEMENT PHASE 1B 10591 Humbolt St., Unit A

ATTACHMENT C
Contractor: $ 283,349.44
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount Los Alamitos, CA 90720
Description Contract Completed This Period Completed To Date Payment Detail: PCN3, Inc. Final Payment No. 11AQUATIC CENTER IMPROVEMENT PHASE 1B 10591 Humbolt St., Unit A 7 007 5/6/2026 5/14/2026 $ 989,408.76 $ 52,074.15
8 008 6/2/2026 6/11/2026 $ 1,574,036.71 $ 82,844.04
9 009 7/14/2026 7/16/2026 $ 2,895,098.58 $ 152,373.61
10 010 8/20/2026 8/27/2026 $ 966,387.50 $ 50,862.50
11 011 10/6/2026 10/15/2026 $ 283,349.44 $ 14,913.13
Totals To Date: 10,111,996.31 $ $ 532,210.33
Amount
$ 283,349.44$ 14,913.13
Robert GarciaJames Enriquez, PE
5% Retention Completed this Period: Citizens Business Bank Escrow #2850 Recommended by Project Manager: Robert Garcia #2232 09/21/2026 Approved by PW Director:

Final Payment No. 11 (PP-11): $ 283,349.44
Account
Finance Please Pay: PW 220014
Less Progress Payment No. 08 (PP-08): $ 1,574,036.71
Less Progress Payment No. 09 (PP-09): $ 2,895,098.58
Less Progress Payment No. 10 (PP-10): $ 966,387.50
Less Progress Payment No. 07 (PP-07): $ 989,408.76

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, Director of Public Works
SUBJECT:

AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PARTICIPATE IN PAVEMENT RECONSTRUCTION PROJECT ALONG SLAUSON AVENUE (PW 240003) (PUBLIC WORKS) DATE: Tuesday, October 6, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Appropriate $15,100 from the Capital Improvement Program Reserve Fund to the Capital Improvement Project (CIP); Norwalk Intersection Improvements (PW 240003); and

2. Authorize the Mayor to execute the Cooperative Agreement with the County of Los Angeles for the subject project; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT
The total cost of the County project is estimated to be $16,700,000. The estimated City share is $519,400. The City has made a deposit of $104,300 through the City Service Request (CSR 51427). After the deposit, a balance of $415,100 remains as the City’s responsibility.

The subject project is an approved capital improvement project (PW240003) and has an appropriation of $400,000. An additional appropriation of $15,100 from the Capital Improvement Program Reserve Fund is recommended to fully fund the City’s share of the project.

The cost of the project is an estimate. The final cost will be based on the project audit upon the project completion.

BACKGROUND
The County of Los Angeles, Department of Public Works, is working on a pavement reconstruction/rehabilitation project along Norwalk Boulevard and Slauson Avenue. Most of the project area in the Los Angeles County jurisdiction. The project includes rehabilitation, reconstruction, and resurfacing of roadways; reconstruction of sidewalks, curb, gutter, and curb ramps; and restorations of loops, signing and striping. A portion of Slauson Avenue east of Norwalk Boulevard lies in the jurisdiction of the City. That portion of Slauson Av as well as the intersection at Norwalk Boulevard will be reconstructed with Portland cement concrete pavement.

At its meeting on October 3, 2023, the City Council approved the addition of this project to the City’s CIP Program with an appropriation of $400,000. Since then, the cost estimate for the project has increased, resulting in the City’s share increasing to $415,100.

ANALYSIS
The purpose of this agreement is to memorialize the understanding between the County and the City regarding obligations and duties with respect to the project. In short, the County will be responsible for engineering design and administration and management of the construction contract. The City is responsible for the review and approval of the engineering plans and providing necessary support to the County during construction, as well as financing the City’s share of the cost.

The City’s share of the cost is the sum of the costs of construction items within the City’s jurisdiction, five percent of preliminary engineering and construction administration costs, ten percent contingencies, and 3.5 percent of combined costs of preliminary engineering and construction administration towards the contract city liability trust fund. The City’s share of the cost is approximately three percent of the total project cost of $16,700,000.

ENVIRONMENTAL
The project was environmentally cleared by the Los Angeles County Department of Public Works, as the lead agency for the project.

DISCUSSION
The City will benefit from the project as the existing condition of the pavement within the City’s jurisdiction has deteriorated. Reconstruction is required in the near future and when completed, maintenance will be significantly reduced.

SUMMARY/NEXT STEPS
Upon the approval by the City Council of the recommended actions, the Agreement will be executed and the County will finalize the preparation of engineering plans and manage the construction of the project. Construction is anticipated to start in March 2028.

Attachments
Attachment A- AGREEMENT-Norwalk Bl et al 9.17.pdf

Page 1 of 10 ends

AGREEMENT
THIS AGREEMENT, is made and entered into by and between the CITY OF SANTA FE SPRINGS, a municipal corporation in the County of Los Angeles (hereinafter referred to as CITY), and COUNTY OF LOS, a political subdivision of the State of California (hereinafter referred to as COUNTY):

WITNESSETH
WHEREAS, CITY and COUNTY propose to improve the following street segments that are on the Highway Element of CITY's General Plan and on COUNTY'S Highway Plan and are jurisdictionally shared between CITY and COUNTY:

Segment Scope of Work Jurisdiction Shared
Norwalk Boulevard – 160 feet north
of Bexley Drive to Washington
Boulevard
Pavement Rehabilitation COUNTY
Norwalk Boulevard - 158 feet south
of Boer Avenue to Slauson Avenue
Pavement Reconstruction
and Rehabilitation
COUNTY
Slauson Avenue – Pioneer
Boulevard to Dice Road
Pavement Reconstruction
and Rehabilitation
COUNTY and CITY
Norwalk Boulevard – Slauson
Avenue to 134 feet south of Perkins
Avenue
Pavement Reconstruction
and Resurfacing
COUNTY
WHEREAS, the scope of work for all street segments jurisdictionally shared between CITY and COUNTY includes road reconstruction and resurfacing, curb, gutter, and medians.

WHEREAS, the scope of work further includes other roadway improvements within COUNTY jurisdiction consisting of rehabilitation, reconstruction and resurfacing of roadway, reconstruction of sidewalks, curb and gutter, cross gutters and curb ramps, loop restoration, pedestrian push button relocation, and signing and striping.

WHEREAS, PROJECT is within the geographical boundaries of CITY and COUNTY; and
WHEREAS, PROJECT is of general interest to CITY and COUNTY; and WHEREAS, COUNTY is willing to perform or cause to be performed the PRELIMINARY ENGINEERING, solicitation of construction bids and award of CONSTRUCTION CONTRACT, and CONSTRUCTION ADMINISTRATION for PROJECT; and

ATTACHMENT A

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WHEREAS, COST OF PROJECT includes the costs of PRELIMINARY ENGINEERING, COST OF CONSTRUCTION CONTRACT, and costs of CONSTRUCTION ADMINISTRATION as more fully set forth herein; and
WHEREAS, COST OF PROJECT, as defined herein, is currently estimated to be Sixteen Million Seven Hundred Thousand and 00/100 Dollars ($16,700,000.00) with CITY'S estimated share being Five Hundred Nineteen Thousand Four Hundred and 00/100 Dollars ($519,400.00) and COUNTY'S estimated share being Sixteen Million One Hundred Eighty Thousand Six Hundred and 00/100 Dollars ($16,180,600.00); and WHEREAS, CITY is willing to finance its jurisdictional share of COST OF PROJECT within their JURISDICTION currently estimated to be Five Hundred Nineteen Thousand Four Hundred and 00/100 Dollars ($519,400.00); and
WHEREAS, CITY'S estimated share is the sum of the costs of actual quantities of construction contract items utilized within CITY jurisdiction plus five (5) percent of that for PRELIMINARY ENGINEERING cost, plus five (5) percent of that for CONSTRUCTION ADMINISTRATION cost, ten (10) percent for contingencies, and three and a half (3.5) percent of combined costs of PRELIMINARY ENGINEERING and CONSTRUCTION ADMINISTRATION towards the contract city liability trust fund altogether estimated to be Five Hundred Nineteen Thousand Four Hundred and 00/100 Dollars ($519,400.00); and WHEREAS, CITY has deposited One Hundred Four Thousand Three Hundred and 00/100 Dollars ($104,300); and
WHEREAS, such a proposal is authorized and provided for by the provisions of Sections 6500 and 23004, et seq., of the Government Code and Sections 1685 and 1803 of the California Streets and Highways Code.

NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the promises herein contained, it is hereby agreed as follows:
1) DEFINITIONS:
a) The term JURISDICTION as referred to in this AGREEMENT shall be defined as the area within the jurisdictional boundary of each governmental entity party to this AGREEMENT.
b) PRELIMINARY ENGINEERING as referred to in this AGREEMENT shall consist of environmental findings and approvals/permits; design survey; soils report; traffic index and geotechnical investigation; preparation of plans, specifications, and cost estimates; right-of-way engineering; utility engineering; and all other necessary work prior to advertising of PROJECT for construction bids.

Page 3 of 10 ends

b) COST OF CONSTRUCTION CONTRACT as referred to in this AGREEMENT shall consist of the actual payments to the construction contractor(s) for PROJECT and the total of all payments to utility companies or contractor(s) for the relocation of facilities necessary for the construction of the PROJECT, and the cost of any additional unforeseen work that is necessary for the construction of PROJECT. a) CONSTRUCTION ADMINISTRATION as referred to in this AGREEMENT shall consist of construction contract administration, construction inspection, materials testing, construction survey, traffic detour, signing and striping, construction engineering, utility relocation and coordination matters, changes and modifications of plans and specifications for PROJECT necessitated by unforeseen or unforeseeable field conditions encountered during construction of PROJECT, construction contingencies, and all other necessary work after advertising of PROJECT for construction bids to cause PROJECT to be constructed in accordance with said plans and specifications approved by CITY and COUNTY. b) COST OF PROJECT as referred to in this AGREEMENT shall consist of the COST OF CONSTRUCTION CONTRACT and costs of PRELIMINARY ENGINEERING, CONSTRUCTION ADMINISTRATION, right-of-way acquisition and clearance matters; and all other work and materials necessary to construct PROJECT in accordance with the approved plans and specifications and shall include currently effective percentages added to total salaries, wages, and equipment costs to cover overhead, administration, and depreciation in connection with any or all of the aforementioned items.
c) Completion of PROJECT as referred to in this AGREEMENT shall be defined as the date of field acceptance of construction of PROJECT by COUNTY and an electronic notification to CITY'S Director of Public Works/ City Engineer that the improvements within CITY'S JURISDICTION are completed and transferred to CITY for purpose of operation and maintenance.
2) CITY AGREES:
a) To review and approve PRELIMINARY ENGINEERING prepared by COUNTY for PROJECT.
b) To finance CITY'S jurisdictional share of COST OF PROJECT, the actual amount of which is to be determined by final accounting, pursuant to paragraph 4) a., below. c) To deposit with COUNTY, following execution of this AGREEMENT and upon demand by COUNTY, CITY funds in the amount of Four Hundred Fifteen Thousand One Hundred and 00/100 Dollars ($415,100.00), which is the remaining balance of CITY'S estimated jurisdictional share of COST OF PROJECT, hereinafter referred to as CITY’S PAYMENT. Said demand will consist of a billing invoice prepared by COUNTY and delivered to CITY.

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Santa Fe Springs City CouncilOctober 6, 2026

Santa Fe Springs City Council
October 6, 2026