Agenda packet — Santa Maria City Council, August 4, 2026 (part 2 of 8)

SEIU MOU

LABORER I I I

LIBRARY TECHNICAL ASSISTANT

RECREATION ACTIVITY SPECIALIST

SECURITY GUARD

SENIOR LIFEGUARD
*Indicates Flex series
END
Part -Time
Part -Time
Part -Time
Part -Time
Part -Time
FY 2026-27
APPENDIX 1 Page 157

SEIU MOU FY 2026-27

CITY OF SANTA MARIA
Date
COG/4 (7 Tome?
Colin J. Tanner (Jul 28. 2026 15:02:21 PDT)
Colin J. Tanner
Aleshire & Wynder - Chief Negotiator
Chuen Wu
Assistant City Manager
J4121,P/a. /1.0.50
Graciela Reynoso
Chief Human Resources Officer
Rebecca Campbell
Finance Director
Sonia ?. Martinez
Sonia Martinez
Business Leader - Human Resources
Mendez.

Alma Mendez
Administrative Leader - Human Resources
(-
Erica Anaya
Administrative Leader - Human Resources

SERVICE EMPLOYEES
INTERNATIONAL UNION LOCAL 620
Date
a -
Nicole Bryant
SEIU - Chief Negotiator
Andrew Bouwmeester
Systems Analyst II
Carmen Alvarez
Carmen Alvarez (Jul 28, 2026 14:17:59 PDT)
Carmen Alvarez
Clerk II
Cody Graybehl
Senior Planner
bv s a,dC
Dustin Spradley (Ju 8. 2026 16 30 PDT)
Dustin Spradley
Crew Leader -Maintenance Specialist

4. 7.-ea7 a""". .

Luis Magallon
Senior Civil Engineer
Ti fang ?e(Get/en
Tiffany Pellets r (Jul 28 2026 14.42:44 PDT)
Tiffany Palletier
Police Records Technician
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Trinidad Ramos (Jul 29, 2026 07:01:31 PDT)
Trinidad Ramos
Senior Crew Leader -Maintenance Specialist
SIGNATURES Page 158

Attachment D
City of Santa Maria
Comprehensive Schematic Pay Schedule
Grade
001
002
Elected Officials
MAYOR

CITY COUNCILMEMBER
Grade Description
322 ACCOUNT CLERK - SCALE HOUSE
324 ACCOUNT CLERK I
323 ACCOUNT CLERK II
370 ACCOUNTING TECHNICIAN I
371 ACCOUNTING TECHNICIAN II
374 ACCOUNTING TECHNICIAN III
367 ADMINISTRATIVE ASSISTANT
436 ADMINISTRATIVE LEADER
447 ARFF SPECIALIST I
448 ARFF SPECIALIST II
176 ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) 146 ASSISTANT CITY MANAGER (Corp Leader Broadband - Non Safety) 203 ASSISTANT PLANNER
008 ASSISTANT TO THE CITY MANAGER
204 ASSOCIATE PLANNER
176 ASST DIR OF RECREATION & PARKS (Org Leader Broadband - Non Safety) 388 AUTOMOTIVE SERVICE WRITER
140 BUILDING DIVISION MANAGER
217 BUILDING INSPECTOR I
220 BUILDING INSPECTOR II
347 BUILDING PERMIT TECHNICIAN I
348 BUILDING PERMIT TECHNICIAN II
438 BUSINESS LEADER
164 BUSINESS SYSTEMS ANALYST
230 CAD TECHNICIAN
264 CHIEF BUILDING INSPECTOR
130 CHIEF DEPUTY CITY CLERK
146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader Broadband - Non Safety) 146 CHIEF INFORMATION OFFICER (Corp Leader Broadband - Non Safety) 150 CHIEF OF POLICE (Corp Leader Broadband - Safety)
226 CHIEF PUBLIC WORKS INSPECTOR
146 CITY ATTORNEY (Corp Leader Broadband - Non Safety)
179 CITY MANAGER (Broadband)
166 CODE ENFORCEMENT OFFICER I
167 CODE ENFORCEMENT OFFICER II
165 CODE ENFORCEMENT SUPERVISOR
168 CODE ENFORCEMENT TECHNICIAN
211 COMMUNITY PROGRAMS MANAGER
340 CONFIDENTIAL OFFICE CLERK I
341 CONFIDENTIAL OFFICE CLERK II
311 CONFIDENTIAL SECRETARY
343 CONFIDENTIAL TECHNICIAN I
344 CONFIDENTIAL TECHNICIAN II
346 CONFIDENTIAL TECHNICIAN III
146 CORPORATE/EXECUTIVE LEADER - NON SAFETY (Broadband) 150 CORPORATE/EXECUTIVE LEADER- SAFETY (Broadband)
265 CREW LEADER/MAINTENACE SPECIALIST
298 CRIME ANALYST I
414 CRIME ANALYST II
421 CRIME LAB AND EVIDENCE SUPV
417 CRIMINALISTICS TECHNICIAN I
418 CRIMINALISTICS TECHNICIAN II
331 CUSTOMER SERVICE CLERK
389 CUSTOMER SERVICE TECHNICIAN
439 DEPUTY BUILDING OFFICIAL
373 DEPUTY CITY CLERK
009 DEPUTY CITY MANAGER
176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader Broadband - Non Safety) 176
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety)
424 DIGITAL FORENSICS EXAMINER I
442 DIGITAL FORENSICS EXAMINER II
146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader Broadband - Non Safety) 146 DIR OF PUBLIC WORKS (Corp Leader Broadband - Non Safety) 146 DIR OF RECREATION & PARKS (Corp Leader Broadband - Non Safety) 146 DIRECTOR OF FINANCE (Corp Leader Broadband - Non Safety) 146 DIRECTOR OF UTILITIES (Corp Leader Broadband - Non Safety) 319 DISPATCHER I
320 DISPATCHER II
UtrU I i Umtl, I UK Ur ru6LIU vvUKIoo/U I T trvVwttK turg Leaner oroaaoana - Non Monthly Salary
1,956.90
1,706.90
Adopted 8-4-2026
Effective 8-8-2026
Full - Time Classifications
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 9 1,920.13 2,016.14 2,116.95 2,222.80 2,333.94
9 1,873.25 1,966.91 2,065.26 2,168.52 2,276.95
9 2,071.70 2,175.29 2,284.05 2,398.25 2,518.16
9 2,274.98 2,388.73 2,508.17 2,633.58 2,765.26
9 2,508.71 2,634.15 2,765.86 2,904.15 3,049.36
9 2,634.14 2,765.85 2,904.14 3,049.35 3,201.82
9 2,497.07 2,621.92 2,753.02 2,890.67 3,035.20
m 3,631.57 3,794.99 3,965.76 4,144.22 4,330.71 4,525.59 4,729.24 4,942.06 f 3,135.03 3,291.78 3,456.37 3,629.19 3,810.65
f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63
m 6,519.61 - 10,866.01
m 8,258.16 - 12,604.56
9 2,855.62 2,998.40 3,148.32 3,305.74 3,471.03
m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09
9 3,602.92 3,783.07 3,972.22 4,170.83 4,379.37
m 6,519.61 - 10,866.01
9 2,713.21 2,848.87 2,991.31 3,140.88 3,297.92
m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93
9 2,695.97 2,830.77 2,972.31 3,120.93 3,276.98
9 2,973.01 3,121.66 3,277.74 3,441.63 3,613.71
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
9 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97
m 5,164.46 5,396.86 5,639.72 5,893.51 6,158.72 6,435.86 6,725.48 7,028.13 m 4,035.23 4,236.99 4,448.84 4,671.28 4,904.84
9 2,831.21 2,972.77 3,121.41 3,277.48 3,441.35
9 3,276.68 3,440.51 3,612.54 3,793.17 3,982.83
m 4,546.61 4,773.94 5,012.64 5,263.27 5,526.43
m 8,258.16 - 12,604.56
m 8,258.16 12,604.56
psmp 8,735.19 - 13,102.79
9 2,870.34 3,013.86 3,164.55 3,322.78 3,488.92
m 8,258.16 - 12,604.56
m 10,254.32 - - 14,601.85
9 2,784.68 2,923.91 3,070.11 3,223.62 3,384.80
g 3,040.93 3,192.98 3,352.63 3,520.26 3,696.27
9 3,660.22 3,843.23 4,035.39 4,237.16 4,449.02
9 2,239.49 2,351.46 2,469.03 2,592.48 2,722.10
m 4,388.79 4,608.23 4,838.64 5,080.57 5,334.60
m 1,652.49 1,735.11 1,821.87 1,912.96 2,008.61
m 1,825.81 1,917.10 2,012.96 2,113.61 2,219.29
m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74
m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74
m 2,517.68 2,643.56 2,775.74 2,914.53 3,060.26
m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64
m 8,258.16 - 12,604.56
Psm 8,735.19 - 13,102.79
9 2,604.78 2,735.02 2,871.77 3,015.36 3,166.13
9 2,923.37 3,069.54 3,223.02 3,384.17 3,553.38
9 3,223.02 3,384.17 3,553.38. 3,731.05 3,917.60
Pn 4,629.83 4,861.32 5,104.39 5,359.61 5,627.59
Pn 2,889.00 3,033.45 3,185.12 3,344.38 3,511.60
Pn 3,745.60 3,932.88 4,129.52 4,336.00 4,552.80
9 1,612.99 1,693.64 1,778.32 1,867.24 1,960.60
9 2,349.13 2,466.59 2,589.92 2,719.42 2,855.39
m 4,089.11 4,293.57 4,508.25 4,733.66 4,970.34
m 2,528.57 2,655.00 2,787.75 2,927.14 3,073.50
m 6,249.56 6,562.04 6,890.14 7,234.65 7,596.38
m 6,519.61 - 10,866.01
m 6,519.61 - - - 10,866.01
psmf 6,769.78 - - 11,137.38
pn 4,040.37 4,242.39 4,454.51 4,677.24 4,911.10
pn 4,454.51 4,677.24 4,911.10 5,156.66 5,414.49
m 8,258.16 - - - 12,604.56
m 8,258.16 - - - 12,604.56
m 8,258.16 - - - 12,604.56
m 8,258.16 - - - 12,604.56
m 8,258.16 - - 12,604.56
Pn 2,815.11 2,955.87 3,103.66 3,258.84 3,421.78
pn 3,265.52 3,428.80 3,600.24 3,780.25 3,969.26

Page 1 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Grade Description
441 ELECTRICAL AND INSTRUMENTATION TECHNICIAN
239 ELECTRICIAN I
227 ELECTRICIAN II
302 ENGINEER I
303 ENGINEER II
317 ENGINEER III
231 ENGINEERING TECH II
232 ENGINEERING TECH III
228 EQUIPMENT MECHANIC I
225 EQUIPMENT MECHANIC II
190 EXECUTIVE ASSISTANT
253 FACILITIES SUPERVISOR
281 FIELD MECHANIC
332 FINANCE CLERK I
333 FINANCE CLERK II
329 FINANCE LEAD CLERK
449 FIRE BATTALION CHIEF
450 FIRE CAPTAIN
189 FIRE CHIEF (Corp Leader Broadband - Safety)
451 FIRE ENGINEER
452 FIRE FIGHTER
453 FIRE FIGHTER IN TRAINING
443 FIRE INSPECTOR I
444 FIRE INSPECTOR II
446 FIRE MARSHAL
295 FIRE PREVENTION OFFICER I
296 FIRE PREVENTION OFFICER II
254 FLEET SERVICES SUPERVISOR
182 GIS ANALYST
299 GIS MANAGER
192 GIS TECHNICIAN I
193 GIS TECHNICIAN II
372 GRANTS SPECIALIST I
378 GRANTS SPECIALIST II
440 GRAPHICS TECHNICIAN
209 GROUNDSKEEPER
400 HEAVY EQUIPMENT MECHANIC
401 HOUSING & COMMUNITY SERVICE TECHNICIAN
423 INVESTIGATIVE SPECIALIST
426 INVESTIGATIVE SPECIALIST I
427 INVESTIGATIVE SPECIALIST II
286 LABORATORY COORDINATOR
275 LANDFILL HEAVY EQUIP LEAD OPR
274 LANDFILL HEAVY EQUIP OPR
276 LANDFILL HEAVY EQUIP OPR II
415 LEAD ACCOUNT CLERK - SCALE HOUSE
432 LEAD CUSTOMER SERVICE TECHNICIAN
282 LEAD MECHANIC
425 LEAD POLICE SERVICE TECHNICIAN
307 LEAD WASTEWATER OPERATOR
308 LEAD WATER OPERATOR
428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL
350 LIBRARIAN I
248 LIBRARIAN II
147 LIBRARIAN III
352 LIBRARY ASSISTANT I
354 LIBRARY ASSISTANT II
351 LIBRARY CLERK
146 LIBRARY DIRECTOR (Corp Leader Broadband - Non Safety) 353 LIBRARY TECHNICIAN
244 MAINTENANCE WORKER I
240 MAINTENANCE WORKER II
330 OFFICE ASSISTANT I
328 OFFICE ASSISTANT II
176 ORGANIZATIONAL / ENTERPRISE LEADER - NON SAFETY (Broadband) 177 ORGANIZATIONAL / ENTERPRISE LEADER - SAFETY (Broadband) 382 OUTREACH COORDINATOR
183 PARK SERVICES OFFICER
238 PARK SERVICES OFFICER II
283 PARK SERVICES OFFICER III
268 PARKS & FOREST SUPERVISOR
430 PEG PRODUCTION MANAGER
278 PLAN CHECK ENGINEER
124 PLANNING DIVISION MANAGER
Adopted 8-4-2026
Effective 8-8-2026
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 9 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34
9 2,845.57 2,987.85 3,137.24 3,294.10 3,458.81
9 3,294.10 3,458.81 3,631.75 3,813.34 4,004.01
9 3,277.44 3,441.31 3,613.38 3,794.05 3,983.75
9 3,613.40 3,794.07 3,983.77 4,182.96 4,392.11
9 3,983.80 4,182.99 4,392.14 4,611.75 4,842.34
9 2,551.46 2,679.03 2,812.98. 2,953.63 3,101.31
9 2,831.21 2,972.77 3,121.41 3,277.48 3,441.35
9 2,356.41 2,474.23 2,597.94 2,727.84 2,864.23
9 2,539.43 2,666.40 2,799.72 2,939.71 3,086.70
m 3,102.38 3,257.50 3,420.38 3,591.40 3,770.97
9 3,436.03 3,607.83 3,788.22 3,977.63 4,176.51
9 2,669.27 2,802.73 2,942.87 3,090.01 3,244.51
9 1,920.15 2,016.16 2,116.97 2,222.82 2,333.96
9 2,117.37 2,223.24 2,334.40 2,451.12 2,573.68
9 2,329.15 2,445.61 2,567.89 2,696.28 2,831.09
psmf 6,300.85 6,615.89 6,946.68. 7,294.01 7,658.71
f 4,527.35 4,753.72 4,991.41 5,240.98 5,503.03
psmf 8,735.19 - 13,102.79
f 3,939.66 4,136.64 4,343.47 4,560.64 4,788.67
f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63
f 2,582.23 2,711.34 2,846.91 2,989.26 3,138.72
f 3,008.39 3,158.81 3,316.75 3,482.59 3,656.72
f 3,316.77 3,482.61 3,656.74 3,839.58 4,031.56
m 6,154.11 6,461.82 6,784.91 7,124.16 7,480.37
f 3,135.03 3,291.78 3,456.37 3,629.19 3,810.65
f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63
9 3,607.86 3,788.25 3,977.66 4,176.54 4,385.37
9 3,864.57 4,057.80 4,260.69 4,473.72 4,697.41
m 3,916.84 4,112.68 4,318.31 4,534.23 4,760.94
9 3,011.12 3,161.68 3,319.76 3,485.75 3,660.04
9 3,319.74 3,485.73 3,660.02 3,843.02 4,035.17
9 2,629.11 2,760.57 2,898.60 3,043.53 3,195.71
9 2,898.62 3,043.55 3,195.73 3,355.52 3,523.30
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
9 1,782.13 1,871.24 1,964.80 2,063.04 2,166.19
9 2,883.72 3,027.91 3,179.31 3,338.28 3,505.19.
9 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97
Pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22
Pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22
Pn 3,088.65 3,243.08 3,405.23 3,575.49 3,754.26
9 3,173.11 3,331.77 3,498.36 3,673.28 3,856.94
9 2,774.52 2,913.25 3,058.91 3,211.86 3,372.45
9 2,516.51 2,642.34 2,774.46 2,913.18 3,058.84
9 2,642.34 2,774.46 2,913.18 3,058.84 3,211.78
9 2,112.14 2,217.75 2,328.64 2,445.07 2,567.32
9 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21
9 2,942.90 3,090.05 3,244.55 3,406.78 3,577.12
Pn 2,927.62 3,074.00 3,227.70 3,389.09 3,558.54
9 3,309.82 3,475.31 3,649.08 3,831.53 4,023.11
9 3,309.82 3,475.31 3,649.08. 3,831.53 4,023.11
m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64
9 2,662.78 2,795.92 2,935.72 3,082.51 3,236.64
9 2,942.04 3,089.14 3,243.60 3,405.78 3,576.07
m 4,480.11 4,704.12 4,939.33 5,186.30 5,445.62
9 2,069.84 2,173.33 2,282.00 2,396.10 2,515.91
9 2,282.29 2,396.40 2,516.22 2,642.03 2,774.13
9 2,016.23 2,117.04 2,222.89 2,334.03 2,450.73
m 8,258.16 - 12,604.56
9 2,471.41 2,594.98 2,724.73 2,860.97 3,004.02
9 2,050.19 2,152.70 2,260.34 2,373.36 2,492.03
9 2,209.47 2,319.94 2,435.94 2,557.74 2,685.63
9 1,735.73 1,822.52 1,913.65 2,009.33 2,109.80
9 1,917.75 2,013.64 2,114.32 2,220.04 2,331.04
m 6,519.61 10,866.01
Psm 6,769.78 - 11,137.38
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
9 2,211.00 2,321.55 2,437.63 2,559.51 2,687.49
9 2,682.83 2,816.97 2,957.82 3,105.71 3,261.00
9 3,127.33 3,283.70 3,447.89 3,620.28 3,801.29
9 3,407.31 3,577.68 3,756.56 3,944.39 4,141.61
m 3,128.45 3,284.87 3,449.11 3,621.57 3,802.65
m 4,961.19 5,209.25 5,469.71 5,743.20 6,030.36
m 6,287.93 6,602.33 6,932.45 7,279.07 7,643.02

Page 2 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Grade Description
216 PLANNING TECHNICIAN
297 PLANS EXAMINER
422 POLICE CORPORAL
177 POLICE DIVISION COMMANDER (Org Leader Broadband - Safety) 416 POLICE LIEUTENANT
413 POLICE OFFICER
355 POLICE RECORDS SUPERVISOR
327 POLICE RECORDS TECH -DETECTIVES
325 POLICE RECORDS TECHNICIAN I
326 POLICE RECORDS TECHNICIAN II
410 POLICE SERGEANT
256 POLICE SERVICES TECHNICIAN
390 POLICE TRAINEE
293 PRINCIPAL CIVIL ENGINEER
127 PRINCIPAL PLANNER
437 PROGRAM LEADER
362 PROPERTY -EVIDENCE CLERK
454 PUBLIC SAFETY COMMUNICATIONS MANAGER
241 PUBLIC WORKS INSPECTOR
135 PUBLIC WORKS OPERATIONS MGR
169 PUBLIC WORKS TECHNICIAN I
170 PUBLIC WORKS TECHNICIAN II
257 RECREATION COORDINATOR
285 RECREATION SUPERVISOR
259 RECREATION TECHNICIAN
316 REGULATORY COMPLIANCE MANAGER
252 REGULATORY COMPLIANCE SPECIALIST I
314 REGULATORY COMPLIANCE SPECIALIST II
431 REGULATORY COMPLIANCE SUPERVISOR
312 SECRETARY
313 SECRETARY TO THE CITY MANAGER
176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) 349 SENIOR BUILDING PERMIT TECH
292 SENIOR CIVIL ENGINEER
267 SENIOR CREW LEADER-MAINT SPEC
321 SENIOR DISPATCHER
237 SENIOR PARK SERVICES OFFICER
205 SENIOR PLANNER
201 SENIOR PLANS EXAMINER
337 SENIOR POLICE RECORDS TECH
163 SENIOR PROJECT MANAGER
210 SENIOR SYSTEMS ANALYST
304 SENIOR TRAFFIC SIGNAL TECH
184 SHAREPOINT DEVELOPER
195 SOLID WASTE COLLECTIONS SUPV
196 SOLID WASTE EQUIP CREW LDR
246 SOLID WASTE EQUIP LEAD OPR
222 SOLID WASTE EQUIPMENT OPR I
224 SOLID WASTE EQUIPMENT OPR II
197 SOLID WASTE LANDFILL SUPV
154 SOLID WASTE MANAGER
380 SPECIAL DISTRICTS COORDINATOR
411 SPECIAL DISTRICTS PLANNING TECHNICIAN
358 SPECIAL DISTRICTS SUPERVISOR
381 SPECIAL DISTRICTS TECHNICIAN
271 STREET MAINT SUPERVISOR
214 SYSTEMS ANALYST I
215 SYSTEMS ANALYST II
290 TRAFFIC SIGNAL TECHNICIAN
202 TRANSIT ASSISTANT
229 TRANSIT COORDINATOR
185 TRANSIT PLANNER
288 TRANSIT SERVICES MANAGER
383 UTILITIES ACCOUNTING TECH I
384 UTILITIES ACCOUNTING TECH II
385 UTILITIES ACCOUNTING TECH III
429 UTILITIES OFFICE SPECIALIST
387 UTILITIES OUTREACH SPECIALIST
207 UTILITIES TECHNOLOGY ANALYST
334 UTILITY BILLING LEAD CLERK
223 UTILITY BILLING SUPERVISOR
306 WASTEWATER OPERATOR
405 WASTEWATER OPERATOR I
406 WASTEWATER OPERATOR II
Adopted 8-4-2026
Effective 8-8-2026
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 9 2,332.56 2,449.19 2,571.65 2,700.23 2,835.24
9 3,117.22 3,273.08 3,436.73 3,608.57 3,789.00
P 4,064.51 4,267.74 4,481.13 4,705.19 4,940.45
psmp 6,769.78 - 11,137.38
pmm 6,312.86 6,628.50 6,959.93 7,307.93 7,673.33
P 3,771.48 3,960.05 4,158.05 4,365.95 4,584.25
9 2,876.66 3,020.49 3,17t51 3,330.09 3,496.59.
9 2,361.56 2,479.64 2,603.62 2,733.80 2,870.49
9 2,186.76 2,296.10 2,410.91 2,531.46 2,658.03
9 2,361.56 2,479.64 2,603.62 2,733.80 2,870.49
pmm 5,096.19 5,351.00 5,618.55 5,899.48 6,194.45
Pn 2,655.44 2,788.21 2,927.62 3,074.00 3,227.70
Pn 3,164.70 3,322.94 3,489.09 3,663.54 3,846.72
m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19
m 4,936.40 5,183.22 5,442.38 5,714.50 6,000.23
m 4,330.70 4,525.58 4,729.24 4,942.06 5,164.45 5,396.85 5,639.71 5,893.50 9 2,551.84 2,679.43 2,813.40 2,954.07 3,101.77
m 4,848.60 5,091.03 5,345.58 5,612.86 5,893.50
9 2,603.51 2,733.69 2,870.37 3,013.89 3,164.58
m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
9 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97
9 2,668.11 2,801.52 2,941.60 3,088.68 3,243.11
9 3,087.90 3,242.30 3,404.42 3,574.64 3,753.37
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93
9 2,592.51 2,722.14 2,858.25 3,001.16 3,151.22
9 2,858.24 3,001.15 3,151.21 3,308.77 3,474.21
9 3,276.83 3,440.67 3,612.70 3,793.34 3,983.01
9 2,195.95 2,305.75 2,421.04 2,542.09 2,669.19
m 2,823.18 2,964.34 3,112.56 3,268.19 3,431.60
m 6,519.61 - 10,866.01
9 2,728.02 2,864.42 3,007.64 3,158.02 3,315.92
9 4,363.23 4,581.39 4,810.46 5,050.98 5,303.53
9 2,735.01 2,871.76 3,015.35 3,166.12 3,324.43
Pn 3,601.85 3,781.94 3,971.04 4,169.59 4,378.07
9 3,659.45 3,842.42 4,034.54 4,236.27 4,448.08
9 4,247.57 4,459.95 4,682.95 4,917.10 5,162.96
9 3,613.40 3,794.07 3,983.77 4,182.96 4,392.11
9 2,588.73 2,718.17 2,854.08 2,996.78 3,146.62
m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09.
m 5,052.85 5,305.49 5,570.76 5,849.30 6,141.77
9 3,058.79 3,211.73 3,372.32 3,540.94 3,717.99
9 3,942.30 4,139.42 4,346.39 4,563.71 4,791.90
9 3,570.14 3,748.65 3,936.08 4,132.88 4,339.52
9 2,451.55 2,574.13 2,702.84 2,837.98 2,979.88
9 2,711.24 2,846.80 2,989.14 3,138.60 3,295.53
9 2,289.00 2,403.45 2,523.62 2,649.80 2,782.29
9 2,334.78 2,451.52 2,574.10 2,702.81 2,837.95
9 3,570.14 3,748.65 3,936.08 4,132.88 4,339.52
m 4,848.60 5,091.03 5,345.58. 5,612.86 5,893.50
9 3,407.31 3,577.68 3,756.56 3,944.39 4,141.61
9 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15
9 3,800.97 3,991.02 4,190.57 4,400.10 4,620.11
9 2,628.58 2,760.01 2,898.01 3,042.91 3,195.06
9 3,436.03 3,607.83 3,788.22 3,977.63 4,176.51
9 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34
9 3,942.30 4,139.42 4,346.39 4,563.71 4,791.90
9 2,845.39 2,987.66 3,137.04 3,293.89 3,458.58
9 1,782.13 1,871.24 1,964.80 2,063.04 2,166.19
9 2,505.73 2,631.02 2,762.57 2,900.70 3,045.74
9 3,239.75 3,401.74 3,571.83 3,750.42 3,937.94
m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93
9 2,274.98 2,388.73 2,508.17 2,633.58 2,765.26
9 2,508.71 2,634.15 2,765.86 2,904.15 3,049.36
9 2,634.14 2,765.85 2,904.14 3,049.35 3,201.82
9 2,013.64 2,114.32 2,220.04 2,331.04 2,447.59
9 2,315.67 2,431.45 2,553.02 2,680.67 2,814.70
9 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34
9 2,329.15 2,445.61 2,567.89 2,696.28 2,831.09
9 2,445.58 2,567.86 2,696.25 2,831.06 2,972.61
9 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21
9 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80
9 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21

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Grade Description
407 WASTEWATER OPERATOR III
305 WASTEWATER OPERATOR TRAINEE
198 WASTEWATER SUPERVISOR
247 WATER CONSERVATION SPECIALIST
309 WATER OPERATOR
402 WATER OPERATOR I
403 WATER OPERATOR II
404 WATER OPERATOR III
310 WATER OPERATOR TRAINEE
258 WATER RESOURCES LEAD OPERATOR
134 WATER RESOURCES MANAGER
263 WATER RESOURCES OPERATOR
199 WATER SUPERVISOR
243 WATER SYSTEM OPERATOR I
249 WATER SYSTEM OPERATOR II
City of Santa Maria
Comprehensive Schematic Pay Schedule
Adopted 8-4-2026
Effective 8-8-2026
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 9 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55
9 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80
9 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47
9 2,776.08 2,914.88 3,060.62 3,213.65 3,374.33
9 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21
9 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80
9 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21
9 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55
9 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80
9 3,363.22 3,531.38 3,707.95 3,893.35 4,088.02
m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19.
9 3,050.49 3,203.01 3,363.16 3,531.32 3707.89
9 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47
9 2,429.49 2,550.96 2,678.51 2,812.44 2,953.06
9 2,735.46 2,872.23 3,015.84 3,166.63 3,324.96

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Grade Description
za ACCOUNT CLERK AIDE z 21.38 22.45 23.57 24.75 25.99
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - al ASSIST LIBRARY TECHNICIAN e 16.90 17.75 18.63 -
as ASSISTANT CLERK - OFFICE e 16.90 17.75 18.63 -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 -
cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 23.06 24.21 25.42 26.69 28.02
zx COMMUNITY OUTREACH COORDINATOR z 26.08 27.38 28.75 30.19 31.70 cl CONSULTANT I e 39.92 41.92 44.02 -
cm CONSULTANT II e 46.23 48.53 50.96 -
cn CONSULTANT I I I e 53.85 56.54 59.36 -
co CONSULTANT IV e 63.04 68.29 73.54 -
cp CUSTOMER SERVICE PHONE OPER* e 16.90 17.75 18.63 -
ya EMERGENCY SERVICES SPECIALIST z 35.78 37.57 39.45 41.42 43.49 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 21.98 23.08 24.23 25.44 26.71 zq FACILITY SPECIALIST III z 23.63 24.81 26.05 27.35 28.72 to GENERAL LABORER e 16.90 17.75 18.63 -
dl INTERIM DIRECTOR I e 63.04 68.29 73.54 -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 -
d3 INTERIM DIRECTOR I I I e 94.55 99.81 105.06 -
ci INTERN - GENERAL e 16.90 17.75 18.63 -
ei INTERN - PROFESSION e 16.90 17.75 18.63 -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 -
zf LABORER III z 19.40 20.37 21.39 22.46 23.58
Ip LIBRARY PAGE e 16.90 17.75 18.63 -
zg LIBRARY TECHNICAL ASSISTANT z 27.43 28.80 30.24 31.75 33.34 Ig LIFEGUARD e 16.90 17.75 18.63 -
mt MAINTENANCE TECHNICIAN e 16.90 17.75 18.63 -
ma MULTIMEDIA ASSISTANT e 16.90 17.75 18.63 -
ps PARK SERVICES AIDE e 16.90 17.75 18.63 -
zy PARK SERVICES COORDINATOR z 45.49 47.76 50.15 52.66 55.29 pc POLICE CADET e 16.90 17.75 18.63 -
zi POLICE RECORDS CLERK z 20.33 21.35 22.42 23.54 24.72 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 19.60 20.58 21.61 22.69 23.82 re RECREATION LEADER II e 16.90 17.75 18.63 -
rc REGULATORY COMPLIANCE CLERK e 16.90 17.75 18.63 -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - -
ze SECURITY GUARD z 22.29 23.40 24.57 25.80 27.09
zz SENIOR LIFEGUARD z 21.64 22.72 23.86 25.05 26.30
sl SKILLED LABORER e 22.02 23.12 24.28 -
sa STAFF AIDE - FACILITIES e 16.90 17.75 18.63 -
zt STAFF ASSISTANT z 18.85 19.79 20.78 21.82 22.91
si SWIM INSTRUCTOR e 17.90 18.80 19.74 -
sc SWIM POOL CLERK e 16.90 17.75 18.63 -
t1 TECHNICAL AIDE I e 16.90 17.75 18.63 -
t2 TECHNICAL AIDE II e 16.90 17.75 18.63 -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 -
zr TRANSIT TECHNICIAN z 21.94 23.04 24.19 25.40 26.67
City of Santa Maria
Comprehensive Schematic Pay Schedule
Hourly Rates (Part -Time - Limited Service)
Adopted 8-4-2026
Effective 8-8-2026
Hourly Rates
Assoc. Step A Step B Step C Step D Step E

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COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Graciela Reynoso, Chief Human Resources Officer
DATE: August 4, 2026
SUBJECT: Adoption of a Resolution Approving the Establishment of a New Job Classification, Corresponding Job Specification, and Adopting Amendments to the Comprehensive Schematic Pay Schedule
Description:

The City Council will consider approving the establishment of a new job classification for the Police Department, and the corresponding job specification; and adopting a single, amended Comprehensive Schematic Pay Schedule for all full-time and part-time employees in compliance with the requirements of the California Public Employees' Retirement System.

RECOMMENDATION:

Adopt a Resolution approving the establishment of a new job classification for the Police Department and the corresponding job specification; and adopting amendments to the Comprehensive Schematic Pay Schedule for all full-time and part-time employees.

BACKGROUND:

In administering the City's classification and compensation system and workforce planning, Human Resources will periodically present to the City Council recommended changes and salary adjustments for formal approval.

To implement any salary adjustment for employees, the City is required to submit the proposed adjustments to the City Council for approval in open session. This is mandated by California Code of Regulation Subchapter 1, specifically Employee's Retirement System Regulations Sections 570.5 and 571.1 (2 CCR§§ 570.5 and 571.1). These regulations dictate that whenever salary changes occur, the City Council must officially adopt a stand-alone, unified pay schedule that adheres to all open meeting laws.

DISCUSSION:

On June 16, 2026, the City Council approved the Fiscal Year 2026-2028 budget that included a list of all authorized positions by department. Upon further evaluation of the needs of the Police Department, the Department has identified increased need of management level supervision in the Communications Division.

As such, the Human Resources Division recommends the following actions:

1. Remove 1.0 FTE Dispatcher II, add 1.0 FTE Public Safety Communications Manager

2. Establish the full-time Public Safety Communications Manager classification The addition of a management -level position is needed to strengthen department operations in the Communications Division by providing leadership, accountability, strategic oversight, and development of staff within the Division. This position will report to Police Department leadership, and would bridge gaps in supervision, enhance succession planning, and ensure data -driven processes. The proposed salary is $4,945.57 to $6,011.37 bi-weekly.

3. Approve amendments to the Comprehensive Schematic Pay Schedule A Comprehensive Salary Schematic ("Schedule") for the City of Santa Maria is created and presented in accordance with CaIPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees' Retirement Law (PERL), Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full-time and part-time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single -pay schedule as per CaIPERS' requirements.

Fiscal Impact
This Council action is to approve administrative changes and additions to class specifications, as per Section 2-20.04.1(b) Job Descriptions (Specifications) of the Santa Maria Municipal Code. The FTE change is net zero (delete 1.0 Dispatcher II and add 1.0 Public Safety Communications Manager); the estimated net fiscal impact will be $49,300.

The increase will be absorbed by the Department utilizing salary savings this Fiscal Year.

Alternative
If the recommended Resolution is not approved, the City will continue to operate with the existing classifications and pay schedule, which may negatively impact recruitment and retention efforts for the specified positions and could result in non-compliance with CaIPERS regulations regarding the comprehensive pay schedule.

Impact on the Community
Overall, City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and an increase to current service levels to the public achieved by attraction and retention of qualified employees. The requested changes will enhance service to the community and maintain compliance with the California Public Employees' Retirement System.

ATTACHMENT(S)
A. Resolution
B. Job Description — Public Safety Communications Manager C. Comprehensive Schematic Pay Schedule
2 Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE ESTABLISHMENT OF A NEW JOB

CLASSIFICATION FOR THE POLICE DEPARTMENT AND THE
CORRESPONDING JOB SPECIFICATION; AND ADOPTING

AMENDMENTS TO THE COMPREHENSIVE SCHEMATIC PAY

SCHEDULE FOR FULL-TIME AND PART-TIME EMPLOYEES
WHEREAS, job classification takes into account the content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, "The specifications, when approved by the City Council, shall constitute the official class specifications for the City service"; and
WHEREAS, Section 2-20.04.1 (b) Job Description (Specifications) states in part, "Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of the work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent."; and WHEREAS, the California Public Employees' Retirement System ("CaIPERS") limits "compensation earnable" for retirement purposes to amounts listed on a Comprehensive Schematic Pay Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CaIPERS; and
WHEREAS, the City has compiled the necessary salary data to create a single comprehensive schematic pay schedule in compliance with the requirements of CaIPERS, attached to the Council Agenda Report as Attachment C,
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein.

SECTION 2. The City Council of the City of Santa Maria amends the list of all authorized positions by deleting 1.0 Dispatcher II and adding 1.0 Public Safety Communications Manager; and

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Attachment A
SECTION 3. The City Council of the City of Santa Maria authorizes the establishment of the Public Safety Communications Manager classification and corresponding job description attached to the City Council Agenda Report as Attachment B; and SECTION 4. The Comprehensive Schematic Pay Schedule for all full-time and part- time employees attached to the City Council Agenda Report as Attachment C, effective August 8, 2026; incorporated herein by reference, is hereby authorized and approved; and SECTION 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

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Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER
JOB TITLE: Public Safety Communications DEPARTMENT: Police Department Manager
CLASSIFICATION: Exempt
UNIT: NMAC
GRADE: TBD
UPDATED: August 2026
LEVEL: Middle Manager
SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general administrative direction, supervises the operation of the Communications Center, providing leadership, accountability, and strategic oversight of operations and staff.

The Public Safety Communications Manager is a Middle Manager role that provides systems support, supervision and mentoring. Their role enables the Santa Maria Police Department to achieve its main goal of keeping the community safe by providing high quality services offered by the Santa Maria Police Department.

ESSENTIAL DUTIES/RESPONSIBILITIES:
• Coordinates and oversees the day-to-day operations of the Communications Center, including participation in the development of division goals objectives, budget, and policies and participate in county wide committees pertaining to emergency service issues. • Plans, coordinates and reviews the work plan for assigned projects and responsibilities, provides administrative and technical direction to dispatch staff, including assigning work, preparing performance evaluations, employee development, hiring, disciplinary recommendations, etc. • Coordinates and supervises the preparation of work schedules to achieve operational efficiency, staffing strategies to provide for adequate coverage on all shifts, and ensure standardized data driven processes.
• Monitor combined communication center equipment needs, research dispatch equipment, make recommendations on equipment purchase; work with vendors to secure best product and pricing • Reviews, implements, and interprets operating procedures and submits recommendations for change.
• Understand state 911 funding availability and policies and develop a working relationship with state reps to secure available funding and opportunities. • Supervises formalized training programs for Communications personnel within P.O.S.T. guidelines; supervises maintenance of records and files; prepares summary reports of dispatch activity. • Scope of assigned area will depend on departmental structure and is at the discretion of the department director.
• Upholds the values of the organization and has strong customer service orientation. • Performs other related projects and duties as assigned. • Demonstrates regular, reliable and punctual attendance.

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Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER
CORE COMPETENCIES:

Middle Manager:

Incumbents should have a solid foundation of Individual Contributor and Front-line Supervisor core competencies identified by the organization, as well as the following core competencies identified as essential for Middle Manager (click the hyper link to see the full definition Middle Manager Com Detencies):
• Talent Development - Effective performers keep a continual eye on the talent pool to monitor skills and needs of team members. They expand staff skills through training, coaching, and development. They evaluate and articulate present performance and future potential. • Organizing & Planning - Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient, manage time wisely, and effectively prioritize multiple competing tasks.
• Organization Knowledge - Effective performers understand the workings of a municipal organization, formal and informal policies, and structures, and know "how the place works." • Relationship Building - Effective performers understand that a primary factor in success is establishing and maintaining productive relationships. They interact with people and are good at it. They devote appropriate time and energy to establishing and maintaining networks. • Results Orientation - Effective performers maintain appropriate focus on outcomes and accomplishments, are motivated by achievement, and persist until the goal is reached. • Industry Knowledge - Effective performers understand the general workings of local government within which the organization functions and maintain a current knowledge base. • Written Communication - Effective performers write clearly and concisely, composing informative and convincing documents. They use written language to convey substance and intent with simplicity, accuracy, and clarity.
• Financial Acumen - Effective performers understand the financial framework of the organization.

They are cost conscious and fiscally responsible and use financial data to make informed business decisions.
• Change Agility - Effective performers are adaptable, are effective in the face of ambiguity, and support an orientation for change.
• Technology Savvy - Effective performers use technology to be successful in their organizational role. They value technology and leverage existing and new technology to achieve efficiency.

QUALIFICATIONS/EXPERIENCE:
• Ideally, five years of public safety dispatching experience with a police and/or fire agency, preferably in a consolidated emergency communications center including three years in a supervisory capacity; and
• Graduation from high school.
• Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:

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Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER
o Principles of leadership, coaching, mentoring, training, and performance evaluation o Organization, procedures, and operating details of the emergency communication function o Basic laws and procedures relating to police and fire field operations o CAD/RMS systems and related hardware that affect operational and technical issues of a public safety communications environment.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. • Desired licenses and/or certifications associated with the assignment. o Possession of, or ability to obtain a Peace Officers Standards and Training (POST) Basic Public Safety Dispatcher certificate, or equivalent. Post Supervisory Certificate and/or Post Management Certificate is desirable.

CONDITIONS OF EMPLOYMENT:
• Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business. • Requires completion of a background investigation to the satisfaction of the City. • The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

SUPPLEMENTAL INFORMATION:
• May require completion of a pre -employment physical to the satisfaction of the City. • Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case -by -case basis.

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CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER

EMPLOYEE CONFIRMATION
❑ I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position.

Employee Date

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Attachment C
City of Santa Maria
Comprehensive Schematic Pay Schedule
Grade
001
002
Elected Officials
MAYOR

Page 1 of 4 ends

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Page 3 of 4 ends

Page 4 of 4 ends

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COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: David Rowlands, City Manager
DATE: August 4, 2026
SUBJECT: Adoption of a Resolution Approving a Purchasing Agreement with The Redesign Group for a Unified Security Platform with Endpoint Protection, Threat Intelligence, and Automated Incident Response Description:

The City Council will consider approving the award of a Purchasing Agreement to The Redesign Group.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution awarding a purchasing agreement to The Redesign Group for a unified security platform with endpoint protection, threat intelligence, and automated incident response; and

2. Authorize the City Manager, or designee, to execute the agreement.

BACKGROUND:

The City's current cybersecurity posture follows a traditional defense -in-depth model, relying on multiple independent systems that collectively address most cybersecurity needs. This approach has been in place for nearly a decade. As the threat landscape continues to evolve, the City must transition to a modernized defense -in-depth strategy that unifies core security functions including antivirus protection, artificial intelligence driven monitoring, internal threat scanning, automated threat response and remediation, and the ingestion of network and security data into a centralized data warehouse for advance threat detection and forensic analysis within a single integrated platform.

DISCUSSION:

The Information Technology Division conducted a comprehensive, multi -month assessment to determine how the City could consolidate its siloed cybersecurity services into a single, unified solution. The goal was to improve efficiency, eliminate fragmented systems, and leverage the City's combined purchasing power to obtain enhanced cybersecurity capabilities beyond what is currently in place. After evaluating several

providers, the City identified Palo Alto Cortex as the recommended solution for six key reasons.

1. Consolidates Multiple Security Products into One Platform Today, the City manages multiple independent security solutions for intrusion detection, endpoint protection, remote access, and threat monitoring. Each product requires separate administration, licensing, reporting, maintenance, and vendor management.

Palo Alto Cortex consolidates these capabilities into a unified security platform, providing:
• Centralized monitoring and threat response
• A single management console ("single pane of glass")
• Reduced administrative overhead
• Consistent security policies across systems
• Simplified change management and documentation

2. Significantly Improves Threat Detection and Response While our current solution provides valuable intrusion detection, it primarily relies on signature -based detection. Today's threat landscape increasingly involves AI -assisted attacks, living -off -the -land techniques, and rapidly evolving malware that require behavioral analysis rather than signatures alone. Palo Alto Cortex addresses this with:
• AI -driven behavioral analytics
• Reat-time global threat intelligence
• Automated detection and response
• Correlation across endpoints, networks, cloud services, and users.

This results in:
• Faster identification of advanced threats
• Improved detection of zero -day attacks
• Automated containment and remediation
• Fewer false positives and reduced analyst workload

3. Enterprise -Class Endpoint Protection
The City's current endpoint protection provides traditional antivirus capabilities but lacks modern Endpoint Detection and Response (EDR) and Extended Detection and Response (XDR) functionality. Palo Alto Cortex XRD provides:
• Advanced endpoint detection and response
• Continuous endpoint telemetry
• Automated threat containment
• Integrated firewall and cloud analytics
• AI -assisted threat hunting
2 This represents a substantial improvement in endpoint security and is consistently recognized as an industry -leading platform.

4. Replaces Our Current VPN Solution
Migrating remote and VPN access to Palo Alto GlobalProtect eliminates the need for a separate VPN platform. Benefits include:
• Direct integration with firewall security policies
• Improved user experience
• Reduced maintenance requirements
• Lower annual licensing cost
• Less physical hardware needed

5. Better Financial Stewardship
Maintaining independent security products requires:
• Multiple vendor contracts
• Separate licensing agreement
• Independent maintenance renewals
• Additional staff time for administration
Consolidating these capabilities into a single platform provides:
• More predictable management
• Lower administrative costs
• Greater long-term return on investment
• Reduced exposure to vendor pricing uncertainty

6. Improved Operational Visibility
Rather than manually correlating information across multiple products, Cortex provides centralized visibility into the City's cybersecurity environment. Benefits include:
• Unified dashboards
• Consolidated reporting
• Simplified incident response
• Improved audit readiness
• Better executive reporting
• Faster compliance reporting
The result is stronger security with less administrative overhead.

The recommended system will be procured through a Cooperative Purchasing Agreement in accordance with the City's Purchasing Policy. The selected vendor is an authorized participant in the National Association of State Procurement Officials 3 (NASPO), a nonprofit organization that supports public procurement professionals across all 50 states. Through NASPO's program, recognized as one of the nation's leading cooperative purchasing initiatives, states, cities, municipalities, and other eligible public entities gain access to rigorously vetted, competitively solicited contracts. These contracts leverage the collective purchasing power of participating jurisdictions, resulting in enhanced cost efficiency, streamlined procurement processes, and assurance of compliance with public sector standards.

Alternative(s)
City Council could decide not to award this Purchasing Agreement to The Redesign Group and direct staff to seek alternative ways, or, select to maintain and use the existing systems.

Fiscal Considerations
The total cost of the proposed project is $654,978.15 over five years, billed annually at $130,995.63. Funding for this initiative has been allocated in the approved Fiscal Year 2026-2027 budget and is made possible through the discontinuation of the standalone security applications listed above.

Impact on the Community
Implementing a unified cybersecurity platform such as Palo Alto Cortex will enhance the protection of the City's digital infrastructure and the sensitive information entrusted to it by residents, businesses, and community partners. By strengthening threat detection, response, and overall system resilience, the City reduces the risk of service disruptions, data breaches, and operational outages that could affect public safety, essential services, and daily community interactions. Consolidating cybersecurity operations also improves reliability and efficiency across departments, supporting uninterrupted access to critical services such as public safety, utilities, permitting, and community engagement platforms which directly benefits the residents of Santa Maria. Ultimately, this investment helps safeguard the community's data, maintains trust in City services, and supports a stable and secure technological foundation for future growth.

ATTACHMENTS).

A. Resolution
B. Palo Alto MDR & PPG (5yr)
4 Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PURCHASING AGREEMENT TO THE

REDESIGN GROUP FOR A UNIFIED SECURITY PLATFORM

WITH ENDPOINT PROTECTION, THREAT INTELLIGENCE,

AND AUTOMATED INCIDENT RESPONSE
WHEREAS, the City's existing Cybersecurity tools are no longer as effective as they once were in safeguarding our City's data and infrastructure from threats; and WHEREAS, the existence of up-to-date Cybersecurity tools is critical of the City's information technology systems; and
WHEREAS, the Information Technology Division conducted a months -long review of what unified security platform would be the best fit for the City of Santa Maria and concluded that the proposed system from The Redesign Group is the best fit to protect the City's information systems, data and infrastructure; and WHEREAS, the proposed unified security platform will be purchased using the National Association of State Procurement Officials competitively sourced products in accordance with the City's Purchasing Policy.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchasing Agreement to The Redesign Group for a unified security platform for a purchase price of $654978.15; and SECTION 2. Authorizing the City Manager, or designee, to execute the Purchase Agreement;
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

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Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 4th day of August 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

Page 2 of 2 ends

ATTACHMENT B
redesign

CITY OF SANTA MARIA
Palo Alto MDR & PPG
(5YR) - August Pricing
Estimate
Q-41027 Version1
Wednesday, July 22
Kasey Hunt
The Redesign Group
[email protected]
FOR:

City of Santa Maria

ATTACHMENT B
redesign
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
re

DESCRIPTION
PREPARED BY:

The Redesign Group
Kasey Hunt
405-761-9126
[email protected]
PREPARED FOR:

City of Santa Maria
City of Santa Maria Police
Department Attn: Michael
Haberkern 1111 Betteravia
Road
Santa Maria, CA 93455
Contract: NASPO Cloud Solutions - CA
Master Contract Code: AR2472
Addendum: California Participating Addendum 7-17-70-40-05 Contractor: Carahsoft Technology Corp. ISSUED: 10/14/2016 I EXPIRATION: 9/16/2026 Quote Lines
QUOTE INFORMATION:

Quote #: Q-41027
Version: 1
Expiration Date: 08/28/2026
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
SKU Description
Qty
Net Unit
Net Price
PAN-CONSULT-XDR-U42-QS-

PAN-CONSULT-XDR-TB-QS
For use with Unit42 MDR New Customer Only : Quickstart
for Unit 42 MDR - Small : 200 - 2000 Agents
QuickStart Services for Cortex XDR Pro per GB
1 $19,942.55
1 $39,884.04
$19,942.55
$39,884.04

PAN-XDR-ADV-EP
Cortex XDR Pro for 1 endpoint, includes 30 days of data retention and standard success. 5 Year Term
1000
$236.61
$236,610.00
PAN-UNIT42-XMDR
Palo Alto Networks eXtended Managed Detection and
Response service for XDR Pro EP, Cloud and for XDR Pro
GB. Customers purchasing the service will also receive the XDR eXtended Threat Hunting (XTH) module. The published $0.01 price is not the Customer's. 5 Year Term
1 $208,482.21
$208,482.21

PAN-XDR-FRNS
Annual Forensics add-on for 1 Cortex XDR endpoint,
includes 30 days of data retention. 5 Year Term
50 $57.61
$2,880.50

PAN-XDR-HOST-INST

PAN-XDR-PRO-GB
Host Insights add-on for Cortex XDR. 5 Year Term
Cortex XDR Pro for daily ingested GB. Includes 30 days of ingested data retention, 180 days of alerts and incidents retention and standard success. 5 Year Term
1000
50 $11.52
$768.21
$11,520.00
$38,410.50
PAN-XDR-PREM-SUCCESS Cortex XDR Premium Success. 5 Year Term 1 $26,533.88 $26,533.88
Subtotal $584,263.68
2 ATTACHMENT B
Total: $584,263.68
3 ATTACHMENT B
redesign
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
re

DESCRIPTION
PREPARED BY:

The Redesign Group
Kasey Hunt
405-761-9126
[email protected]
PREPARED FOR:

Quote #: Q-41027
Version: 1
Expiration Date: 08/28/2026
Price
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
$584,263.68
Total: $584,263.68
Financing Cost: $70,714.47
Total Cost: $654,978.15
Annual Lease Payment: $130,995.63
4 ATTACHMENT B
redesign
Acceptance and Incorporation by Reference
redesign-group.com
This Order Form is issued in connection with the cooperative purchasing agreement referenced herein (the "Agreement") and any applicable participating addendum or similar instrument. This Order Form supplements the Agreement by identifying the specific products, pricing, and other order details applicable to the proposed transaction.

The technology industry is currently experiencing elevated demand, supply constraints, and significant cost increases affecting memory (DRAM), storage (NAND), and related components. These market conditions have resulted in shortened quote validity periods, changing OEM pricing, constrained configurations, and shifting delivery timelines across the industry. The provisions of this Order Form are intended to address those conditions in a manner consistent with the Agreement and applicable procurement requirements.

Any capitalized terms used in this Order Form and not otherwise defined herein have the meanings given to them in the Agreement. If there is a conflict between this Order Form and the Agreement, the Agreement shall control. If there is a conflict between this Order Form and Customer's purchase order, the Agreement and this Order Form shall control, and any inconsistent terms in Customer's purchase order, including any pre-printed terms and conditions, shall be ineffective and void except to the extent required by applicable law.

This Order Form supersedes all prior proposals, quotations, and communications between the parties with respect to the specific products, pricing, and timing described herein, but only to the extent consistent with the Agreement.

Pre -Acceptance
To place an order under the Agreement, Customer must attach this Order Form to its purchase order and return the combined document to Redesign. Customer's submission of a purchase order with this Order Form attached shall constitute Customer's offer to purchase the products identified herein under the Agreement. Redesign's written acknowledgment of such purchase order, or commencement of fulfillment, shall constitute Redesign's acceptance, and the resulting order shall be effective as of the earlier of such events.

Customer acknowledges and agrees that pricing, configurations, and estimated lead times reflected in this Order Form are based on current market conditions and current OEM pricing available on the date of issuance. If Customer submits a purchase order after the stated quote validity period, or requests changes to configuration, quantities, or delivery timing before Redesign's acceptance, Redesign may issue a refreshed quotation reflecting then -current pricing, lead times, and configuration availability under the Agreement.

Customer further acknowledges that, in the event of supply constraints affecting the quoted products before Redesign's acceptance, Redesign and the applicable manufacturer may propose functionally equivalent alternative configurations, revised delivery dates, phased fulfillment, or revised scope for Customer's review and consideration in accordance with the Agreement and applicable procurement requirements.

Post -Acceptance
Once Redesign has accepted Customer's purchase order or commenced fulfillment, all further changes to pricing, configuration, scope, quantities, delivery timing, or related commercial terms shall be handled solely through the mechanisms permitted by the Agreement and applicable procurement requirements, including, as applicable, amendment, change order, catalog refresh, or other formally documented modification process.

Nothing in this Order Form or in any customer -facing market conditions notice shall be construed to create a unilateral right for Redesign to reprice an accepted order, substitute products without Customer's approval, or otherwise alter the terms of an accepted order except as expressly permitted by the Agreement or by a mutually agreed written modification. 5 ATTACHMENT B
If supply constraints, OEM discontinuance, allocation limits, or documented market changes materially affect Redesign's ability to fulfill the accepted order as originally quoted, Redesign will notify Customer promptly and work in good faith to identify alternatives that align with Customer's technical requirements, budget parameters, and procurement obligations. Such alternatives may include revised delivery dates, functionally equivalent substitute configurations, phased delivery, partial cancellation of affected line items, or revised pricing where contractually permitted.

Any post -acceptance modification to an accepted order must be documented in writing and approved in accordance with the Agreement and Customer's applicable procurement rules.

This Order Form does not modify, supersede, or amend the Agreement. All pricing, availability, fulfillment, and post -acceptance changes remain subject to the terms of the Agreement, including the applicable not -to -exceed pricing structure, discount framework, and procurement requirements established thereunder.

Is a PO Required?
Eyes - PO# EINo

THE REDESIGN GROUP CITY OF SANTA MARIA
Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:
6 ATTACHMENT B
The Redesign Group
redesign-group.com
The Drala Project Inc.
222 Pacific Coast Highway, Floor 10
El Segundo, CA 90245
Set a new standard.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: August 4, 2026
SUBJECT: Adoption of a Resolution Approving an Agreement with the Santa Maria Public Airport District for Supplemental Law Enforcement Services
Description:

The City Council will consider adopting a Resolution approving an agreement with the Santa Maria Public Airport District (Airport District) for supplemental law enforcement services at the Santa Maria Public Airport.

RECOMMENDATION:

1. Adopt a Resolution approving an agreement with the Santa Maria Public Airport District for supplemental law enforcement services; and

2. Authorize the City Manager, or designee, to execute the agreement and approve future administrative amendments, extensions, or modifications consistent with the Agreement.

BACKGROUND:

From June 2003 through August 31, 2017, the Santa Maria Police Department (SMPD) provided law enforcement services at the Santa Maria Public Airport. Those services included Transportation Security Administration (TSA) checkpoint staffing, proactive patrol, and response to calls for service throughout Airport property. The Airport District is located within the City of Santa Maria and falls within the City's jurisdiction.

Following discussions between City staff and the Airport District, both agencies determined it was in their mutual interest to re-establish this long-standing partnership.

The proposed agreement restores a dedicated law enforcement presence at the Airport, enhances public safety and service delivery, and ensures the City is fully compensated for providing those services.

DISCUSSION:

The proposed agreement establishes an initial three-year term beginning August 4, 2026, through June 30, 2029, with an automatic two-year renewal unless terminated or amended by the parties.

Under the agreement, SMPD will provide sworn officers to satisfy TSA law enforcement officer requirements for scheduled commercial passenger departures while also providing proactive patrols, responding to crimes and calls for service, conducting investigations, and coordinating with Airport management, the Federal Aviation Administration (FAA), and TSA as appropriate.

The agreement also recognizes that commercial flight schedules may change over time.

If flight frequency or operating hours increase to a level requiring additional staffing, the parties will renegotiate the staffing model and compensation to ensure continued full cost recovery. Special events, such as air shows, emergency exercises, or other extraordinary events requiring additional staffing, are specifically excluded from the base agreement and will be separately negotiated.

The Airport District Board has reviewed and approved the proposed agreement. City staff recommends approval so services may commence in accordance with the agreed implementation schedule.

Fiscal Considerations
The Airport District will compensate the City $265,500 during the first year of the agreement. Beginning in year two, compensation will increase by five percent annually to offset increases in personnel, administrative, equipment, and operating costs. The Airport District may remit payment annually or in two equal installments.

The agreement provides full cost recovery to the City and will fund one additional full-time sworn police officer position, including associated overtime and operational support costs, while eliminating the administrative burden of the detailed monthly reconciliations required under prior Airport agreements. The Airport District also remains responsible for TSA/FAA-required training expenses, Airport -owned patrol vehicle costs, and other expenses specifically identified in the agreement.

By entering into this agreement, the Airport District agrees to pay the City of Santa Maria:

1. Year one (1): $265,500.00

2. Year two (2): $278,775.00

3. Year three (3): $292,713.75
2 Impact on the Community
Approval of this agreement will enhance public safety by providing a consistent law enforcement presence at the Santa Maria Public Airport, supporting Transportation Security Administration (TSA) security requirements, improving the quality and timeliness of responses to calls for service, and strengthening coordination between the City and the Airport District. Maintaining safe, secure, and efficient commercial air service benefits residents, visitors, local businesses, and the region's overall economic vitality.

ATTACHMENTS)
A. Resolution
B. Agreement for Supplemental Law Enforcement Services
3 Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AN AGREEMENT WITH THE

SANTA MARIA PUBLIC AIRPORT DISTRICT FOR

SUPPLEMENTAL LAW ENFORCEMENT SERVICES
WHEREAS, the City of Santa Maria previously provided supplemental law enforcement services at the Santa Maria Public Airport from June 2003 through August 31, 2017;
WHEREAS, the City and the Santa Maria Public Airport District desire to re- establish this partnership to provide sworn law enforcement services supporting Transportation Security Administration (TSA) requirements, commercial passenger operations, and general public safety at the Airport;
WHEREAS, the City has determined it can provide these services without adversely affecting law enforcement services to the community; WHEREAS, the amount to be paid to the City of Santa Maria covers the cost to provide the services described in this agreement.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve an agreement with the Santa Maria Public Airport District for law supplemental law enforcement services; and
SECTION 2. Authorize the City Manager, or designee, to execute agreement and approve future administrative amendments, extensions or modifications consistent with the terms of the agreement, or to cancel the agreement, as determined to be in the best interest of the City of Santa Maria; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Page 1 of 2 ends

Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

Page 2 of 2 ends

Attachment B

AGREEMENT FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES
This Agreement for Supplemental Law Enforcement Services (hereinafter "Agreement') is made on this 4th day of August 2026, between the City of Santa Maria, California, a municipal corporation in Santa Barbara County (hereinafter "City"), and the Santa Maria Public Airport District, a public airport district organized and operating under the laws of the State of California (hereinafter "District").

RECITALS
WHEREAS, the City had previously provided law enforcement services at the Santa Maria Public Airport (Airport) from June 2, 2003, until August 31, 2017; and
WHEREAS, both the City and the District desire to re-establish this partnership as it relates to supplemental law enforcement services, and have agreed in principle as to the cost for services and the scope of work; and WHEREAS, both the City and the District desire to enter into this Agreement to establish their rights and duties with respect to provision supplemental law enforcement services at the Santa Maria Public Airport; NOW, THEREFORE, the parties agree as follows:

1. TERM
The term of this Agreement shall be for three (3) years commencing on August 4, 2026, and shall expire on June 30, 2029. After the initial three (3) year term, this Agreement shall automatically renew for an additional two (2) year period unless amended by mutual agreement of the parties or as provided in Section 5 below.

2. COSTS AND SCOPE OF WORK

2.1 The cost to the District for services rendered by the City as set forth in this agreement will be $265,500.00 for the first year and each subsequent year will have a 5% increase to offset increased personnel, administrative and operating expenses. The District can elect to pay the full amount by July 1st of every year or elect to pay half the amount by July 1st and the second half by January 1st annually.

2.2 If such payment is not delivered to the City which is described in section within sixty (60) days, the City is entitled to recover interest thereon.

Page 1 of 7 ends

Attachment B

2.3 The cost to the District outlined in this agreement does not include police or law enforcement contracted services associated with special events conducted at the Airport that are outside the scope of normal police services and require additional personnel, including but not limited to air shows, mass casualty exercises, training events, or similar activities. Such services shall be separately requested and compensated as mutually agreed upon by the parties.

3. CITY RESPONSIBILITIES
City shall:

3.1 Cooperate with the District and coordinate with each air carrier regarding scheduled air carrier departure operations.

3.2 Provide the required number of law enforcement officers, unless it notifies the District and the air carrier at least twenty-four (24) hours prior to the scheduled departure, that it will be unable to do so.

3.3 Renegotiate the Costs and Scope of Work paragraph of this Agreement if the air carrier departure schedule changes or increases, so that more officers or expanded hours are required.

3.4 Provide the number of sworn, armed, trained and uniformed law enforcement officers at the Airport's passenger screening checkpoints as required by the TSA at least thirty (30) minutes prior to the scheduled departure time of each air carrier operation, except as provided in Section 3.2, above.

3.5 Provide general law enforcement services at the Airport when not needed at passenger screening checkpoints. This includes patrolling the property of the District including airport, airport terminal, public parking areas, secured airport areas and outlying properties.

3.6 As the primary law enforcement agency, respond to crimes and calls for service within the District's jurisdictional boundaries.

3.7 Prepare written reports of crimes and events occurring on District grounds and provide crime statistics and copies of reports related to the Airport grounds upon request within a reasonable amount of time.

3.8 Ensure that law enforcement officers assigned to the Airport's passenger screening checkpoints shall not respond off the Airport except in the case of extreme, life -threatening emergency.

Page 2 of 7 ends

Attachment B

3.9 Ensure the City's sworn law enforcement officers assigned to passenger screening checkpoints at the District meet the minimum training requirements as established by the TSA.

4. DISTRICT RESPONSIBILITIES
District shall:

4.1 Fund any necessary training mandated by FAA and/or TSA, in order to maintain certification for those officers assigned to the Airport for supplemental law enforcement services. This shall include personnel costs, tuition, travel, meals, lodging and mileage. Training shall occur in California.

4.2 Fund the operations and maintenance costs associated with District owned marked police vehicles exclusively assigned to the Airport. All operational and maintenance costs associated with City -owned vehicles used in providing law enforcement services under this Agreement are included in the annual compensation set forth in Section 2.1. No additional reimbursement for vehicle related expenses shall be required unless otherwise agreed to in writing by the parties.

4.3 Be responsible for any changes to laws, regulations or other requirements that affect the cost of providing supplemental law enforcement services from the City.

4.4 Upon receipt of notice from the City that a police officer is unable to respond to conduct passenger screening notify any commercial air carrier intending to depart from the Airport of that fact.

4.5 Pay for the services provided under the terms of this Service Agreement.

4.6 Acknowledge that the officer on patrol may not be able to cover the first flight out if an emergency occurs in the City near the scheduled departure time. All parties acknowledge that without a law enforcement officer present, flights will need to be rescheduled until such time as a law enforcement officer is available.

5. DEFAULT, TERMINATION, AND NOTICE

5.1 Either party may terminate this Agreement, without cause, upon thirty (30) days advance written notice to the other party. Either party

Page 3 of 7 ends

Attachment B
may terminate this Agreement at any time for cause if the other party is in default of its obligations under this Agreement and fails to cure said default after given notice and a reasonable opportunity to cure the default.

5.2 Notices. Any notice to be given under this Agreement shall be in writing and shall be deemed to have been properly given and received:

A. When delivered in person to the authorized representative of the party to whom the notice is addressed; or
B. On the date received as indicated on the return receipt when sent prepaid certified or registered mail, return receipt requested, to the party to be notified at the address indicated below:

CITY
City of Santa Maria
Attn: Chief of Police
1111 W. Betteravia Rd.

Santa Maria, CA 93455

DISTRICT
Santa Maria Public Airport
Attn: General Manager
3217 Terminal Drive
Santa Maria, CA 93455
Either party may change its address by giving notice in the manner described above.

6. INSURANCE AND INDEMNIFICATION

6.1 The District shall obtain and maintain for the entire term of this Agreement and any renewal terms, Airport liability insurance. Each policy of insurance shall have at least a combined single limit of ten million dollars ($10,000,000) for each occurrence for bodily injury and property damage. Each policy of insurance shall include personal injury liability coverage. The District's airport liability policy shall include automobile liability coverage for District owned vehicles while performing services pursuant to this Agreement on Airport property. The District shall supply the City with a copy of said insurance policy or policies.

A. In addition to the above conditions, the District's airport liability insurance policy shall contain language or an endorsement clearly providing:

Page 4 of 7 ends

Attachment B
1) The City, its officers, agency and employees, are named as additional insureds under the policy;
2) Contractual liability coverage sufficiently broad so as to include the liability assumed by the parties in the indemnity agreement included in this Agreement;
3) A provision that coverage will not be cancelled or subject to material reduction until at least thirty (30) days written notice has been given to the City.

B. A certificate of insurance shall be submitted to the City within ten (10) days of execution of this Agreement. If the insurance policy expires or is cancelled, the District shall submit to the City, prior to such expiration or cancellation, a certificate of insurance for the superseding policy.

6.2 The District shall indemnify save, protect, defend, and hold harmless the City, its officers, agents, and employees from and against any and all loss, liability, expense, claims, costs, suits, and damages, including attorney's fees, arising out of or connected with the City's performance of Supplemental Law Enforcement services under this Agreement, to the extent covered by the airport liability policy; provided that the District shall have no obligation to defend, indemnify or hold harmless the City from and against any and all loss, liability, expense, claims, costs, suits and damages, including attorney fees sustained by the City's employees in performance of this Agreement or in connection with the use of the Airport Fire Station. The City waives any and all subrogation and/or lien rights, including but not limited to those arising under California Labor Code section 3850 et seq. or succeeding statutes, to recover any workers compensation, disability, disability retirement or death benefits paid by the City to its employees, or to their heirs, representatives, executives or administrators.

7. MISCELLANEOUS PROVISIONS

7.1 The parties hereto agree that any increase in the concentration of flights or increase in index at the Airport could cause a financial and/or operational strain for the City. Such impacts that cause additional financial burden to the City will need to be negotiated by the parties and adequately resolved, and failure to reach agreement after good faith negotiations shall serve as cause for early termination of this Agreement.

7.2 The City acknowledges that the FAA and the TSA are involved with the operation and administrative aspects of the services to be

Page 5 of 7 ends

Attachment B
provided by this Agreement. The City shall cooperate with representatives of the FAA and the TSA in the exercise of their duties. However, the District shall administer the Agreement, and the City shall look to the District for direction regarding satisfactory compliance with the Agreement, except as to the actual performance of law enforcement duties. Full and complete records of the City's services and records between District and City shall be kept, maintained and retained by the City in accordance with the City's record retention policies and procedures. The District, FAA, TSA and the Comptroller General of the United States, or any other duly authorized representative shall have access to the City's records upon written request. The City shall provide access to such records within a reasonable time following receipt of a written request.

7.3 There will be no payment by the District for extra services rendered by the City unless the services are expressly authorized in writing by the District's General Manager before the services are performed.

Any extra services in excess of $10,000 requires the prior written approval of the District's Board of Directors.

7.4 The City's Chief of Police or his designee shall be directly involved in the performance and supervision of the services to be performed and shall be the authorized representative of the City for issues relating to performance of the services under this Agreement.

7.5 This Agreement may not be assigned by either party without the consent of the other party.

8. Entire Agreement

8.1 This Agreement constitutes the complete and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter hereof. All changes or amendments to this Agreement must be in writing and mutually executed by authorized personnel on behalf of the District and the City.

Page 6 of 7 ends

Attachment B
Executed at Santa Maria, California, on the day and year first above mentioned.

Date: DISTRICT:

Approved as to content for SANTA MARIA PUBLIC AIRPORT
District:

By
General Manager Steve Brown, President
Approved as to form for District:

By
District Counsel Tony Guy, Secretary
Dated: CITY:

ATTEST: CITY OF SANTA MARIA
By
Donna G. Schwartz David W. Rowlands
Chief Deputy City Clerk City Manager
Approved as to form:

Thomas Watson, City Attorney
Approved as to content:

Christopher Wiliams, Chief of Police

Page 7 of 7 ends

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: August 4, 2026
SUBJECT: Adoption of a Resolution Awarding a Purchasing Agreement to Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent Services
Description:

The City Council will consider adopting a Resolution approving a purchasing agreement with Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent services for the Santa Maria Police Department.

RECOMMENDATION:

1. Adopt a Resolution awarding a purchasing agreement to Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent Services; and

2. Authorize the City Manager, or designee, to execute the agreement.

BACKGROUND:

The Santa Maria Police Department manages a high volume of non -emergency and administrative calls that can reduce call taker availability for emergency operations. Hyper has proposed an Artificial Intelligence (AI) -enabled non -emergency call handling solution designed to reduce the burden of routine calls on call takers, improve response times, and maintain focus on emergency operations.

The Hyper platform uses conversational Voice Al to handle routine, administrative, and non -emergency calls while escalating ambiguous, uncertain, or evolving situations to live call takers using a safety -first approach. The service includes intelligent triage, routing, multilingual support, jurisdictional address validation, configurable workflows, emergency detection, SMS follow-up, structured data capture, transcripts, call summaries, and analytics dashboards.

The proposed software would support the Communications Center by improving service to the community, increasing dispatcher efficiency, helping address ongoing staffing challenges without adding personnel, and supporting 9-1-1 call takers with real-time transcription and language translation capabilities.

DISCUSSION:

Approval of this agreement would allow the Police Department to implement the Hyper Non -Emergency Call Agent in a phased deployment. The proposed service includes implementation, onboarding, workflow configuration, testing, deployment support, supervisor and administrator training, reporting configuration, analytics access, and ongoing technical and Customer Success support. Hyper also states that the platform can support multilingual deployments. The system can be aligned to existing systems and support future integration options.

Non -emergency and administrative calls consume significant Communications Center resources, and automation of a substantial percentage of non -emergency calls could allow call takers to remain available for in -progress emergencies and high -risk events.

The software could help address staffing and workload challenges by reducing the need for additional overtime, backfill, and added positions while improving service for non- English -speaking callers through multilingual capabilities.

In 2025, the Santa Maria Police Department managed approximately 180,000 calls with approximately 130,000 of those being non -emergency calls. The phased implementation is intended to improve queue availability and repurpose staff time toward priority and emergency response. Hyper estimates the platform could contribute to long-term operational gains by handling or resolving a substantial share of appropriate non - emergency interactions as workflows expand over time.

The recommended agreement will be procured through the Sourcewell cooperative purchasing program consistent with the City's Purchasing Policy.

Alternative(s'
City Council may choose not to proceed with this purchasing agreement, which would result in continued reliance on existing call handling processes for non -emergency and administrative calls and would forgo the operational efficiencies, language support benefits, and service improvements identified in the proposal and prior budget request materials.

Fiscal Considerations
Funding for these services was approved in the 2026-2028 budget cycle. No additional funds are needed as the cost of the software will be absorbed within the existing department budget and increased department revenues.

The total proposed agreement amount is $304,996 for a three-year term. The proposal breaks the amount into: Contract Year 1: Months 1-5 ($24,999), Months 6-12 ($59,999), Contract Year 2 ($109,999), and Contract Year 3 ($109,999), with payment terms of Net

30. 2

Impact on the Community
Implementation of the Hyper Non -Emergency Call Agent is intended to improve non - emergency call handling, reduce queue pressure, and improve availability for emergency and priority calls. The platform is intended to improve customer service, reduce call processing times, support non -English-speaking callers, and improve operational efficiency within the Communications Center and for responding personnel.

ATTACHMENT(S)
A. Resolution
B. Hyper Quote
C. Hyper Proposed Contract
3 Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PURCHASING AGREEMENT

TO HYPER, A MOTOROLA SOLUTIONS COMPANY,

FOR HYPER NON -EMERGENCY CALL AGENT SERVICES
WHEREAS, the Santa Maria Police Department manages a high volume of non - emergency and administrative calls that can reduce call taker availability for emergency operations; and
WHEREAS, Hyper, a Motorola Solutions Company, has proposed an Artificial Intelligence -enabled non -emergency call handling solution designed to reduce the burden of routine calls on call takers, improve response times, and maintain focus on emergency operations; and
WHEREAS, the proposed service includes non -emergency call handling, intelligent triage, routing, multilingual support, workflow configuration, analytics, implementation, training, and ongoing support for the Santa Maria Police Department; and
WHEREAS, the proposed purchasing agreement will be procured through the Sourcewell cooperative purchasing program consistent with the City's Purchasing Policy.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchasing Agreement to Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent services for a purchase price of $314,996.00; and
SECTION 2. Authorizing the City Manager, or designee, to execute the Agreement; SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
///
///

Page 1 of 2 ends

Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 4th day of August 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

Page 2 of 2 ends

Attachment B
© MOTOROLA SOLUTIONS
HYPER
Hyper Non -Emergency CaII Agent
Firm Quote & Commercial Proposal: Santa Maria Police Department (Santa Maria, CA) Prepared in collaboration by: Shannon Hickey, Senior Account Manager (Motorola Solutions) and Josh Wright, Founding Account Executive (Hyper, a Motorola Solutions Company)

1. Overview
Public safety agencies deploy Hyper to reduce the burden of non -emergency calls on Call Takers, improve response times, and maintain focus on emergency operations.

Hyper is designed around a conservative, safety -first escalation philosophy where ambiguous, uncertain, or evolving situations can immediately escalate to live Call Takers. The platform is intended to support Call Takers and operational service levels, not replace emergency communications personnel.

The platform uses conversational Voice Al to handle routine, administrative, and non -emergency calls, enabling:
• Reduced non -emergency workload for Call Takers
• Improved answer speed and queue availability
• Repurposed staff time toward priority and emergency response • Consistent, trackable interactions with the public
Santa Maria PD manages a high volume of non -emergency and low -priority calls. Hyper provides a practical, low -risk approach to reduce this demand while protecting emergency response capacity.

Core Capabilities
• Conversational Voice Al for non -emergency call handling • Intelligent triage, routing, and escalation to live Call Takers • Multilingual conversational support
• Jurisdictional address validation and branched logic
• Configurable workflows aligned to agency SOPs
• Emergency detection based on caller context, with immediate escalation live Call Taker • SMS follow-ups (e.g., online reporting links, resources) • Structured data capture, transcripts, and call summaries • Analytics dashboards and call categorization insights

2. Contracted Call Volume Capacity
Annual Inbound Non -Emergency Call Volume: 150,000 calls / year HYPER

3. Commercial Structure
Phase 1 — Proof of Value Pilot (Months 1-5)
Designed to validate operational workflows, caller experience, and deployment assumptions through a phased rollout approach.

Component
Description
Investment
Hyper Platform Subscription
Automated non -emergency call handling for up to
62,500 calls (Opt -out option with 30 days notice)
$24,999
Included Services
Inclusive of implementation, onboarding, support,
Customer Success, analytics, workflow
configuration, testing, and deployment support
Included
Estimated Savings vs. Standard Pricing: $44,367
Phase 2 — Full Deployment Ramp (Months 6-12)
Expanded deployment aligned to broader operational coverage and increased automated call handling capacity.

Component
Description
Investment
Hyper Platform Subscription
Automated non -emergency call handling for up to
87,500 calls (7 -month prorated deployment period)
$59,999
Included Services
Inclusive of Customer Success support, CAD
integration planning and scoping, workflow
optimization, analytics, reporting review, platform
maintenance, and ongoing technical support
Included
Estimated Savings vs. Standard Pricing: $23,126
Years 2-3 — Annual Subscription
Component
Description
Investment
Hyper Platform Subscription
Automated non -emergency call handling for up to
150,000 calls annually
$109,999 / yr

© MOTOROLA SOLUTIONS
HYPER
Included Services
Inclusive of Customer Success support, CAD
integration support, workflow optimization, analytics,
reporting review, platform maintenance, and
ongoing technical support
Included
Estimated Savings vs. Standard Pricing:
• $32,001 annual savings
• $64,002 savings across Years 2-3
Total Contract Value (3 -Year Term)
Year
Investment
Phase 1 (5 Months)
$24,999
Phase 2 (7 Months)
$59,999
Contract Year 2
$109,999
Contract Year 3
$109,999
Total (3 -Year Term)
$304,996

4. Pricing Notes
• Year 1 includes discounted pilot period
• Fixed annual subscription aligned to expected call volume • Pricing discounted and protected for full term
• Pricing includes annual call volumes up to the contracted limits defined in this proposal.

Volumes materially exceeding contracted thresholds may require commercial review and adjustment.

A multi -year structure aligns with how operational impact is realized over time. Initial deployment focuses on a defined set of workflows, with measurable gains in the first year. Continued value is driven through expansion, optimization, and deeper system integration.

Pricing is aligned to the contracted annual call volume thresholds outlined in this proposal.

Future expansion beyond contracted volumes or scope may be reviewed collaboratively by the parties as operational requirements evolve.

MOTOROLA SOLUTIONS
HYPER

5. Deployment Approach
• Target deployment: 30-60 days
• Minimal IT lift: DID routing and SSO recommended
• Phased rollout aligned to priority call types
Hyper can work collaboratively with Santa Maria PD to evaluate and adapt existing call flows, prompts, and operational logic from prior systems to support a streamlined transition and deployment process.

Important:

Hyper can operate as a standalone cloud -based solution without requiring inbound network connections, VPN access, or direct integration into core call handling systems for initial deployment. For example, Hyper can be deployed immediately without CAD integration in Phase 1, by focusing on non-dispatchable call types, enabling rapid operational value while future integrations are evaluated or scoped in parallel.

Hyper supports both full-scale deployments and phased deployment approaches, including separately scoped Proof of Value engagements or different term structures where appropriate.

This approach provides a low -risk entry point, allowing the Santa Maria PD team to validate impact quickly before expanding coverage across additional workflows.

6. CAD & Call Handling Integration
Hyper Non -Emergency Call Agent is designed to align with existing agency workflows while maintaining flexibility across diverse public safety environments.

Current Environment
• CAD: Motorola PremierOne
Phase 1 - Immediate Deployment (No Integration Required) Hyper can be deployed immediately without requiring CAD or core call handling integration by focusing on non-dispatchable and informational call types, including:
• Non-dispatchable call handling
• Call routing and transfers
• Informational requests
• Information capture and SMS follow-up
Hyper is designed to escalate uncertain, ambiguous, or emergency -related interactions to live Call Takers based on configurable operational thresholds.

© MOTOROLA SOLUTIONS
Motorola CAD Integration Options
HYPER
Where standard Motorola integration capabilities are available, Hyper may support Motorola Flex and PremierOne workflows without requiring separate Hyper integration fees. Third -party, customer -side, or custom interface costs may require separate scoping.

The purpose of integration with CAD systems is to automate:
• Creation of incidents and calls for service within CAD workflows • Structured data capture from automated interactions
• Improved workflow continuity between Hyper and Call Takers • Expanded automation opportunities aligned to agency operational requirements Call Handling Integration (Roadmap)
Integration with Motorola Vesta call handling systems is on the product roadmap and is not required for initial deployment. Hyper can be deployed immediately using existing telephony routing methods, including Direct Inward Dial (DID) routing.

Planned future integration capabilities may include:
• Enhanced routing and transfer logic
• Expanded transfer context for Call Takers
• Deeper workflow continuity between automated and live interactions

7. Sample Operational Impact
Based on approximately 150,000 annual non -emergency calls at an estimated average handling time of 6 minutes per interaction, the agency currently manages roughly 15,000+ annual staff hours related to non -emergency call volume.

As Hyper is expanded across additional workflows and call categories over time, agencies commonly target long-term automation and resolution rates that can exceed 60% for appropriate non -emergency interactions, with performance improving over time as workflows expand and integrations mature.

This could represent:
• Approximately 90,000-115,000 calls annually handled or resolved through Hyper • Approximately 9,000-12,000 staff hours repurposed annually • Reduced queue pressure and improved availability for emergency and priority calls • Reduced administrative burden on Call Takers and supervisory staff • Meaningful operational capacity gains without requiring equivalent staffing growth

8. Initial Implementation & Support (Fees Waived)
HYPER
The following implementation, onboarding, and support services are included as part of this engagement and are waived during the initial deployment period.

Included Implementation & Onboarding Services
• Tenant configuration and environment setup
• Initial workflow and prompt configuration (up to 20 call types) • Deployment planning and implementation coordination
• Testing, quality assurance, and deployment support
• Supervisor and administrator training
• Reporting configuration and analytics enablement
• Data storage and standard analytics access
• Integration scoping and coordination, where applicable • Ongoing optimization, call type creation support, and Customer Success Scope of Included Services
This proposal includes:
• One Hyper production tenant
• Unlimited ongoing prompt refinement and workflow support is included. o Initial deployment is expected to prioritize approximately 20 call types to enable rapid rollout and operational validation.
• English, Spanish, and French language deployment
• Deployment aligned to existing DID routing
• Supervisor and administrator training and enablement
• Standard implementation and onboarding services
• Standard analytics and reporting access
• Ongoing technical and Customer Success support
Implementation is designed to minimize operational and IT burden while enabling rapid time -to -value through a phased deployment approach aligned to agency priorities and approved workflows.

Additional integrations, languages, or professional services outside the defined scope may require separate scoping and commercial review.

Exclusions
Unless otherwise stated, this proposal does not include:
• Third -party API or licensing fees associated with external systems • Custom development outside standard implementation scope

© MOTOROLA SOLUTIONS
• Dedicated on -premise infrastructure
• Custom integrations requiring separate engineering scope HYPER
Any services requested outside the defined implementation and support scope may be delivered on a time -and -materials basis at a rate of $250 per hour, subject to prior written approval by both parties.

9. Data Ownership & Security
• All call data, recordings, transcripts, and metadata are owned by Santa Maria PD • Hyper does not use customer data to train Al models
• Hyper provides transparency into call handling decisions and workflow logic through configurable reporting and audit visibility
• Data is securely stored with enterprise -grade encryption (in transit and at rest) • SOC 2 Type II compliant
• Standard data retention is 5 years, configurable during implementation

10. Billing & Terms
Payment terms are Net 30. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda.

Milestone
Year
Investment
1 Phase 1 Invoiced upon contract execution
$24,999
2 Phase 2 Invoiced 5 months from the date of
contract execution
$59,999
3 Contract Year 2 Invoiced annually in advance of
the year
$109,999
4 Contract Year 3 Invoiced annually in advance of
the year
$109,999
Total (3 -Year Term)
$304,996
Customer affirms they have signatory authority to execute this contract. The contract price of $304,996, excluding taxes, is fully committed and identified, including all subsequent years of contracted services, if applicable. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process.

© MOTOROLA SOLUTIONS
HYPER
Motorola acknowledges the Customer may require the issuance(s) of a purchase order or notice to proceed as part of the Customer's procurement process. However, Customer agrees that the issuance or non -issuance of a purchase order or notice to proceed does not preclude the Customer from its contractual obligations as defined in this Agreement.

If Customer terminates this contractual commitment before the end of the 3 -year term, for any reason other than Motorola's uncured material default, the financial obligations shall be governed as follows:
(a) Five Month Grace Period: Customer may terminate this commitment for convenience at any time during the first five (5) months of the term upon 30 days' prior written notice to Motorola without incurring the termination fee described in subsection (b) below. (b) Subsequent Period Termination Fee: If Customer terminates this commitment after the first five (5) months but before the end of the 3 -year term, then the Customer will pay to Motorola a termination fee equal to the difference between the discounted contract price received and Motorola's full list price. This provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision.

Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment.

Inflation Adjustment. For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI -U).

Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment.

Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base).

Quote Validity
This quote is valid through July 31, 2026, and is contingent upon:
• the defined scope
• stated call volumes
• standard deployment assumptions
• mutually executed agreement terms

MOTOROLA SOLUTIONS
HYPER
Final Scope & Agreement
Final deliverables, implementation scope, support obligations, and commercial terms will be governed by the executed agreement between the parties.

This proposal is subject to the terms and conditions of the Sourcewell #030425 -MOT contract and its referenced Additional Terms and Conditions.

BY SIGNING BELOW, EACH PARTY ACKNOWLEDGES THAT IT HAS READ AND

UNDERSTOOD THE TERMS OF THIS THE AGREEMENT AND, FOR GOOD AND

VALUABLE CONSIDERATION, AGREES TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT.

Santa Maria Police Department Motorola Solutions, Inc.

By:

Name:

Title:
*l have authority to bind the Customer
By:

Name:

Title:

Attachment C

AGREEMENT FOR SERVICES
This Agreement is made on August 5, 2026, by and between Hyper, a Motorola Solution Company, a California Corporation ("Contractor") and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

1. WHEREAS City wishes to procure and install a non -emergency Al call taker named Hyper for the City of Santa Maria Police Department located at 1111 Betteravia Road, Santa Maria, CA 93455; and,

2. WHEREAS City has utilized a Sourcewell cooperative purchasing contract consistent with the City's Purchasing Policy for the requested project; and,

3. WHEREAS Contractor has asserted to be qualified and experienced in implementing the project deliverables included in Exhibit A (Hyper Non -Emergency Call Agent); and,

4. WHEREAS, the parties desire to enter into this Agreement to set forth the terms and conditions under which Contractor will provide the services.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is August 5th, 2026, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing the Non -Emergency Al Call Taker services described in Exhibit A, including implementation and support of the Hyper Non -Emergency Call Agent. More specifically, Contractor agrees to perform the specific services listed in Exhibit A.

2.03 City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits "A, B, C, and D are attached and incorporated.

3. Contractor's Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required Atty. Rev. 2025

Attachment C
to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor warrants that it operates as a business entity and, if classified as a "design professional" under California Civil Code section 2782.8(c)(3), such status is acknowledged herein.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent, or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City:

Michael Balcorta
Shannon Hickey
Santa Maria Police Department
Motorola Solutions Inc.
1111 W. Betteravia Rd.,
500 W Monroe Street
Santa Maria, CA 93455
Chicago, IL 60661
(805) 361-9037
(415) 516-9145
To Contractor:

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this Atty. Rev. 2025

Attachment C
agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Furhter reuirements are attached as Exhibit D.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR
Hyper, a California
Corporation

CITY OF SANTA MARIA,
a Municipal Corporation
By: By:

APPROVED AS TO FORM:

City Attorney
Risk Manager
Atty. Rev. 2025

Attachment C

EXHIBIT A
Statement of Work
The scope of work proposed in Contractor's quotes, includes:

1. This statement of work defines the deliverables to be provided by Contractor and the services to be performed by Hyper for the City of Santa Maria Police Department to be used in the project:
el MOTOROLA SOLUTIONS
Hyper Non -Emergency CaII Agent

1. Overview
Qv HYPER
Public safety agencies deploy Hyper to reduce the burden of non -emergency calls on Call Takers, improve response times, and maintain focus on emergency operations.

Hyper is designed around a conservative, safety -first escalation philosophy where ambiguous, uncertain, or evolving situations can immediately escalate to live Call Takers. The platform is intended to support CaII Takers and operational service levels, not replace emergency communications personnel.

The platform uses conversational Voice AI to handle routine, administrative, and non - emergency calls, enabling:
• Reduced non -emergency workload for Call Takers
• Improved answer speed and queue availability
• Repurposed staff time toward priority and emergency response • Consistent, trackable interactions with the public
Santa Maria PD manages a high volume of non -emergency and low -priority calls. Hyper provides a practical, low -risk approach to reduce this demand while protecting emergency response capacity.

Core Capabilities
• Conversational Voice AI for non -emergency call handling • Intelligent triage, routing, and escalation to live Call Takers • Multilingual conversational support
• .Jurisdictional address validation and branched logic • Configurable workflows aligned to agency SOPs
• Emergency detection based on caller context, with immediate escalation live CaII Taker • SMS follow-ups (e.g., online reporting links, resources) • Structured data capture, transcripts, and call summaries • Analytics dashboards and call categorization insights Atty. Rev. 2025

Attachment C
B. Initial Implementation & Support (Fees Waived)
The following implementation, onboarding, and support services are included as part of this engagement and are waived during the initial deployment period.

Included Implementation & Onboarding Services
▪ Tenant configuration and environment setup
• Initial workflow and prompt configuration (up to 20 call types) • Deployment planning and implementation coordination
• Testing, quality assurance, and deployment support
• Supervisor and administrator training
• Reporting configuration and analytics engagement
• Data storage and standard analytics access
• Integration sapping and coordination, where applicable • Ongoing optimization, call type creation support, and Customer Success Scope of Included Services
This proposal includes:
• One Hyper production tenant
• Unlimited ongoing prompt refinement and workflow support is included. a Initial deployment is expected to prioritize approximately 20 call types to enable rapid rollout and operational validation.
• English, Spanish, and French language deployment
• Deployment aligned to existing DID routing
• Supervisor and administrator training and enablenlent • Standard implementation and onboarding services
• Standard analytics and reporting access
• Ongoing technical and Customer Success support
Implementation is designed to minimize operational and IT burden while enabling rapid time -to - value through a phased deployment approach aligned to agency priorities and approved workflows.

Additional integrations, languages, or professional services outside the defined scope may require separate soaping and commercial review,
Atty. Rev. 2025

Attachment C
EXHIBIT "B"

PAYMENT TERMS
I. Progress Authorization
Written authorization to proceed from the City authorizes the Contractor to invoice for fees for all work performed under this Agreement up to a not -to -exceed amount of Three Hundred Four Thousand Nine Hundred Ninety -Six Dollars ($304,996.00). This amount includes all services described in Exhibit A for the three-year term of the Agreement.

Phase 1 — Proof of Value Pilot (Months 1-5)
Designed to validate operational workflows, caller experience, and deployment assumptions through a phased rollout approach.

Component
Description
Investment
Hyper Platform Subscription
Automated non -emergency call handling for up to
62,500 calls (Opt -out option with 30 days notice)
$24,999
Included Services
Inclusive of implementation, onboarding, support,
Customer Success, analytics, workflow
configuration, testing and deployment support
Included
Estimated Savings vs. Standard Pricing: $44,367
Phase 2 — Full Deployment Ramp (Months 6-12)
Expanded deployment aligned to broader operational coverage and increased automated call handling capacity.

Component
Description
Investment
Hyper Platfonn Subscription
Automated non -emergency call handling for up to
87,500 calls (7 -month prorated deployment period)
$59,999
Included Services
Inclusive of Customer Success support, CAD
integration planning and scoping, workflow
optimization, analytics, reporting review, platform
maintenance, and ongoing technical support
Included
Estimated Savings vs. Standard Pricing: $23,'126
Years 2-3 — Annual Subscription
Component
Description
Investment
Hyper Platform Subscription
Automated non -emergency call handling for up to
150,1700 calls annually
$109,999 / yr
Atty. Rev. 2025

Attachment C
Included Services
Inclusive of Customer Success support, CAD
integration support, workflow optimization, analytics,
reporting review, platform maintenance, and
ongoing technical support
Included
Estimated Savings vs_ Standard Pricing:
• $32,001 annual savings
• $64,002 savings across Years 2-3
Total Contract Value (3 -Year Term)
Year
Investment
Phase 1 (5 Months)
$24,999
Phase 2 (7 Months)
$59,999
Contract Year 2
$109,999
Contract Year 3
$109,999
Total (3 -Year Term)
$304,996

4. Pricing Notes
▪ Year 1 includes discounted pilot period
• Fixed annual subscription aligned to expected call volume • Pricing discounted and protected for full term
• Pricing includes annual call volumes up to the contracted limits defined in this proposal.

Volumes materially exceeding contracted thresholds may require commercial review and adjustment
A multi -year structure aligns with how operational impact is realized over time. Initial deployment focuses on a defined set of workflows, with measurable gains in the first year. Continued value is driven through expansion, optimization, and deeper system integration.

Pricing is aligned to the contracted annual call volume thresholds outlined in this proposal_ Future expansion beyond contracted volumes or scope may be reviewed collaboratively by the parties as operational requirements evolve.

II. Invoice procedure.

A. Payment shall be monthly based on the billable charges.

B. The Contractor shall present the bill for charges from the previous month.

Atty. Rev. 2025

Attachment C
C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

III. Rates shall be billed according to Contractor's attached fee schedule, up to the not -to - exceed amount. Work Authorized by Change Order/Amendment shall be billed at on a time and materials basis according to the attached fee schedule, unless another payment method is agreed to in writing by the City prior to initiation of work.

IV. If Contractor's response to the City's RFP or RFQ is attached to this agreement, all terms other than those concerning the Contractor's billing rates and scope of work are null and void.

Atty. Rev. 2025

Attachment C

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Atty. Rev. 2025

Attachment C
C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 0413 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure Atty. Rev. 2025

Attachment C
to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

Atty. Rev. 2025

Attachment C

EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND PRECONSTRUCTION PHASES OF

CONSTRUCTION, AND INSTALLATIONS
The terms of this Exhibit apply to all Public Works projects for over $1,000.

For purposes of this Exhibit, "Public Works" includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds. These projects include:
construction, alteration, demolition, installation, or repair work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The CONTRACTOR and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the CONTRACTOR and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post - construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at
http://www.dir.ca.qov/OPRL/DPreWageDetermination.htm . The CONTRACTOR and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate Atty. Rev. 2025

Attachment C
shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed. This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The CONTRACTOR shall require all subcontractors to also comply with section 1776. The CONTRACTOR and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The CONTRACTOR shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the CONTRACTOR and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1'/z times the basic rate of pay; and (ii) specify penalties to be imposed on CONTRACTORs and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The CONTRACTOR shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:
"I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement."

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the CONTRACTOR as Atty. Rev. 2025

Attachment C
directed by the DIR, pursuant to California Labor Code section 1727.

9. CONTRACTOR and Subcontractor Registration Requirements. The CONTRACTOR and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 CONTRACTOR certifies that the CONTRACTOR has verified that all CONTRACTOR and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The CONTRACTOR shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City's request.

10. Stop Order. Where a CONTRACTOR or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered CONTRACTOR or subcontractor on ALL public works until the unregistered CONTRACTOR or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

Atty. Rev. 2025

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: August 4, 2026
SUBJECT: Adoption of Resolutions Approving the Award of Professional Services Agreements to both Southern Tire Mart, LLC and Santa Maria Tire for Tire -Related Services
Description:

The City Council will consider adopting Resolutions awarding Professional Services Agreements to both Southern Tire Mart, LLC and Santa Maria Tire to perform tire -related services for City vehicles and equipment.

RECOMMENDATION:

1. Adopt a Resolution approving the award of a Professional Services Agreement to Southern Tire Mart, LLC to perform tire -related services for City vehicles and equipment in an amount not to exceed $375,000 over a three-year term; and

2. Adopt a Resolution approving the award of a Professional Services Agreement to Santa Maria Tire to perform tire -related services for City vehicles and equipment in an amount not to exceed $375,000 over a three-year term; and

3. Authorizing the City Manager, or designee, to execute the agreement.

BACKGROUND:

The City of Santa Maria's fleet operations require ongoing tire -related services to support the safe and reliable operation of City vehicles and equipment. The majority of these services are associated with the Solid Waste Collection Division's heavy-duty refuse collection fleet, which operates under demanding conditions and requires timely tire replacement and repair services to maintain operational reliability. The agreement also allows for tire -related services to be utilized by other City fleet operations on an as -needed basis.

A Request for Proposals (RFP) was issued on March 12, 2026, with proposals due on April 17, 2026. The scope of work included the provision of tire sales and associated maintenance services for City fleet vehicles and equipment on an as -needed basis.

Services include tire purchasing, installation, balancing, repair, roadside assistance, and disposal. Two qualified firms responded to the RFP.

DISCUSSION:

The selected vendor will provide tire -related services for City fleet vehicles and equipment on an as -needed basis. Services include the purchase, installation, balancing, rotation, repair, roadside assistance, and disposal of tires. While the agreements are available for use by all City departments, the majority of the services are anticipated to support the Solid Waste Collection Division's refuse collection fleet due to the high mileage and demanding operating conditions of those vehicles.

Selection of the vendor with the most cost-effective proposal was made in accordance with the City's Purchasing Guidelines. A selection committee consisting of Fleet Division staff independently evaluated and ranked the proposals based on qualifications, experience, pricing, service capabilities, responsiveness, and ability to meet the City's operational needs. After evaluation and deliberation, both contractors were determined to have submitted a cost-effective proposal to provide the required tire -related services.

Alternative(s)
The City Council may approve the award of the agreements as recommended.

Alternatively, the City Council may reject all proposals and direct staff to reissue the RFP.

The City Council may also reject all proposals and direct staff to withdraw the RFP and continue operations without any agreement.

Fiscal Considerations
Funding for tire -related services is included within the approved Fleet operating budget.

The agreements will be awarded a not -to -exceed amount of $375,000 per contractor ($750,000 total), over the three-year term. Expenditures under the agreements will be made on an as -needed basis in accordance with available budget appropriations.

Impact on the Community
Approval of the agreements will help ensure the continued safe and reliable operation of the City's fleet vehicles and equipment, particularly the Solid Waste Collection Division's refuse collection fleet, which provides essential solid waste collection services to the community.

ATTACHMENT(S)
A. Resolution — Santa Maria Tire
B. Resolution — Southern Tire Mart, LLC
C. Agreement — Santa Maria Tire
D. Agreement — Southern Tire Mart, LLC
2 Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE AWARD OF A PROFESSIONAL SERVICES

AGREEMENT TO SOUTHERN TIRE MART, LLC TO PERFORM

TIRE -RELATED SERVICES FOR CITY VEHICLES AND
EQUIPMENT IN AN AMOUNT NOT TO EXCEED $375,000 OVER

A THREE-YEAR TERM
WHEREAS, the City of Santa Maria requires ongoing tire -related services to support the safe and reliable operation of City fleet vehicles and equipment, including the Solid Waste Collection Division's refuse collection fleet; and WHEREAS, on March 12, 2026, the City issued a Request for Proposals (RFP) seeking qualified vendors to provide tire -related services, including tire purchasing, installation, balancing, repair, roadside assistance, and disposal services; and WHEREAS, two proposals were received and evaluated according to the criteria set forth in the RFP, and staff has determined that Southern Tire Mart, LLC has the necessary qualifications, experience, and resources to perform the required services; and WHEREAS, the agreement will provide tire -related services for City fleet vehicles and equipment on an as -needed basis, with the majority of services anticipated to support the Solid Waste Collection Division's refuse collection fleet.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approves the award of a Professional Services Agreement to Southern Tire Mart, LLC for tire -related services in an amount not -to -exceed $375,000 for a three-year term; and
SECTION 2. Authorize the City Manager, or designee, to execute agreement; and SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
///

Page 1 of 2 ends

Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk
Mayor

Page 2 of 2 ends

APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

Attachment B
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE AWARD OF A PROFESSIONAL SERVICES

AGREEMENT TO SANTA MARIA TIRE TO PERFORM TIRE -

RELATED SERVICES FOR CITY VEHICLES AND EQUIPMENT IN
AN AMOUNT NOT TO EXCEED $375,000

OVER A THREE-YEAR TERM
WHEREAS, the City of Santa Maria requires ongoing tire -related services to support the safe and reliable operation of City fleet vehicles and equipment, including the Solid Waste Collection Division's refuse collection fleet; and WHEREAS, on March 12, 2026, the City issued a Request for Proposals (RFP) seeking qualified vendors to provide tire -related services, including tire purchasing, installation, balancing, repair, roadside assistance, and disposal services; and WHEREAS, two proposals were received and evaluated according to the criteria set forth in the RFP, and staff has determined that Santa Maria Tire has the necessary qualifications, experience, and resources to perform the required services; and WHEREAS, the agreement will provide tire -related services for City fleet vehicles and equipment on an as -needed basis, with the majority of services anticipated to support the Solid Waste Collection Division's refuse collection fleet.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve the award of a Professional Services Agreement to Santa Maria Tire for tire -related services in an amount not -to -exceed amount of $375,000 for a three-year term; and
SECTION 2. Authorize the City Manager, or designee, to execute agreement; and SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Page 1 of 2 ends

Attachment B
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk
Mayor

Page 2 of 2 ends

APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

Attachment C
City of Santa Maria
Tire -Related Services

WHEREAS, CONTRACTOR represents that it is specially trained, skilled, experienced, and competent to perform the special services required by CITY and is willing to perform such services, and CITY desires to retain the services of CONTRACTOR pursuant to the terms, covenants, and conditions herein set forth; NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows:

1. DESIGNATED REPRESENTATIVE
David Giesmann, whose email address is [email protected], is the representative of CITY and will administer this Agreement for and on behalf of CITY (provided, however, that such CITY representative shall not have the authority to approve or execute additional Statements of Work or any other amendment to or of this Agreement). Jerry Quintana, whose email address is [email protected], is the authorized representative of CONTRACTOR who is duly authorized to administer this Agreement for and on behalf of CONTRACTOR. Changes to a Party's designated representative shall be made only after advance written notice to the other Party in accordance with Section 2, below.

2. NOTICES
All notices, claims, waivers, consents, and other communications required or permitted to be given under this Agreement (each a "Notice") shall be in writing and addressed to the receiving Party at the address for such Party set forth below (or to such other address that such receiving Party may designate from time to time in accordance with this Section 2), by personal delivery, email, first-class mail via the United States Postal Service ("USPS"), certified mail, or nationally recognized overnight courier service (in each case, return receipt requested, postage prepaid):

To CITY:

David Giesmann
Public Works Fleet Services
810 W Church St
Santa Maria, CA 93458
[email protected]
To CONTRACTOR: Santa Maria Tire
909 W Boone St
Santa Maria, CA 93458
[email protected]
If sent by first-class mail, Notices shall be deemed to be received five (5) days following their deposit in the USPS mail. This Notices section shall not be construed as meaning that either Party agrees to service of process except as required by applicable law.

Attachment C
City of Santa Maria
Tire -Related Services

3. SCOPE OF SERVICES
CONTRACTOR shall provide to CITY the services (the "Services") set forth in statements of work to be issued by CITY and accepted by CONTRACTOR (each a "Statement of Work"). The initial Statement of Work is attached hereto as EXHIBIT " A" and incorporated herein by reference. Additional Statements of Work substantially in the same form as the Statements of Work attached hereto shall be deemed accepted and incorporated into this Agreement during the Term (defined below) only if signed by each Party's duly authorized designated representative. For purposes of this Agreement, the CITY Purchasing Agent is the designated representative of CITY who is authorized to accept and sign such additional Statements of Work on behalf of CITY.

4. TERM
The term of this Agreement ("Term") shall commence upon the first date that this Agreement is duly executed by all of the Parties hereto ("Effective Date") and shall terminate on June 30, 2029, unless terminated earlier in accordance with the provisions of this Agreement.

5. COMPENSATION OF CONTRACTOR
In full consideration of CONTRACTOR's services, CONTRACTOR shall be paid for performance of the Services under this Agreement in accordance with the terms of EXHIBIT "B", attached hereto and incorporated herein by reference. Billing shall be made by invoice, which shall include the contract number assigned by CITY, and delivered to CITY at the address for Notices to CITY set forth in Section 2, above, following completion of the increments identified on EXHIBIT "B". Unless otherwise specified on EXHIBIT "B", payment shall be net thirty (30) days from delivery of invoice.

6. INDEPENDENT CONTRACTOR
It is mutually understood and agreed that CONTRACTOR (including any and all of its officers, agents, and employees) shall perform all of the Services under this Agreement as an independent contractor as to CITY and not as an officer, agent, servant, employee, joint venturer, partner, or associate of CITY. Furthermore, CITY shall have no right to control, supervise, or direct the manner or method by which CONTRACTOR shall perform its work and function. However, CITY shall retain the right to administer this Agreement so as to verify that CONTRACTOR is performing its obligations hereunder in accordance with the terms and conditions hereof.

CONTRACTOR understands and acknowledges that it shall not be entitled to any of the benefits of a CITY employee, including, but not limited to, vacation, sick leave, administrative leave, health insurance, disability insurance, retirement, unemployment insurance, workers' compensation, and protection of tenure.

CONTRACTOR shall be solely liable and responsible for providing to or on behalf of its employees all legally required employee benefits. In addition, CONTRACTOR shall be solely responsible and save CITY harmless from all matters relating to payment of CONTRACTOR's employees, including compliance with Social Security withholding and all other regulations governing such matters. It is acknowledged that during the Term of this Agreement, CONTRACTOR may be providing services to others unrelated to CITY or to this Agreement. CONTRACTOR has no authority to commit, act for or on behalf of CITY, or bind CITY to any obligation or liability.

7. STANDARD OF PERFORMANCE

Attachment C
City of Santa Maria
Tire -Related Services
CONTRACTOR certifies that it has the skills, the expertise, and all licenses and permits necessary to perform the Services. Accordingly, CONTRACTOR shall perform all such Services in the manner and according to the standards observed by a competent practitioner of the same profession in which CONTRACTOR is engaged.

All products of whatsoever nature, which CONTRACTOR delivers to CITY pursuant to this Agreement, shall be prepared in a first-class and workmanlike manner and shall conform to the highest standards of quality observed by professionals practicing in CONTRACTOR's profession. CONTRACTOR shall correct any errors or omissions in the performance of the Services at CITY'S request without additional compensation.

CONTRACTOR has and shall, at CONTRACTOR's sole cost and expense all times during the Term, maintain in effect all permits, licenses, permissions, authorizations, and consents required by applicable law or otherwise necessary to carry out CONTRACTOR's obligations under this Agreement. CONTRACTOR is in compliance with, and shall at all times during the Term comply with, all applicable laws, regulations, and ordinances.

8. DEBARMENT AND SUSPENSION
CONTRACTOR certifies to CITY that none of it or its employees or principals are debarred, suspended, or otherwise excluded from or ineligible for participation in federal, state, or CITY government contracts. CONTRACTOR certifies that it shall not contract with a subcontractor that is so debarred or suspended.

9. TAXES
CONTRACTOR shall pay all taxes, levies, duties, and assessments of every nature due in connection with any work under this Agreement and shall make any and all payroll deductions required by law. CONTRACTOR is responsible for all CONTRACTOR personnel and for the payment of their compensation, including —if applicable —withholding of income taxes, and the payment and withholding of social security and other payroll taxes, unemployment insurance, workers' compensation insurance payments, and disability benefits. In no event shall CITY pay or be responsible for any taxes imposed on, or with respect to, CONTRACTOR's income, revenues, gross receipts, personnel, real or personal property, or other assets. CITY shall not be responsible for paying any taxes on CONTRACTOR's behalf, and should CITY be required to do so by state, federal, or local taxing agencies, CONTRACTOR agrees to promptly reimburse CITY for the full value of such paid taxes plus interest and penalties, if any. These taxes shall include, but not be limited to, the following: FICA (Social Security), unemployment insurance contributions, income tax, disability insurance, and workers' compensation insurance.

10. CONFLICT OF INTEREST
CONTRACTOR covenants that CONTRACTOR presently has no employment or interest and shall not acquire any employment or interest, direct or indirect, including any interest in any business, property, or source of income, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. CONTRACTOR further covenants that in the performance of this Agreement, no person having any such interest shall be employed by CONTRACTOR.

CONTRACTOR must promptly disclose to CITY, in writing, any potential conflict of interest. CITY retains the right to waive a conflict of interest disclosed by CONTRACTOR if CITY determines it to be immaterial, and such waiver is only effective if provided by CITY to CONTRACTOR in writing.

Attachment C
City of Santa Maria
Tire -Related Services

11. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
CITY shall be the owner of the following items incidental to this Agreement upon production, whether or not completed: all data collected; all documents of any type whatsoever; all photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials; and any material necessary for the practical use of such items, from the time of collection and/or production, whether or not performance under this Agreement is completed or terminated prior to completion.

CONTRACTOR shall not release any of such items to other parties except upon prior written approval of CITY.

Unless otherwise specified in EXHIBIT "A", CONTRACTOR hereby assigns to CITY all copyright, patent, and other intellectual property and proprietary rights to all data, documents, reports, photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials prepared or provided by CONTRACTOR pursuant to this Agreement (collectively referred to as "Copyrightable Works and Inventions"). CITY shall have the unrestricted authority to copy, adapt, perform, display, publish, disclose, distribute, create derivative works from, and otherwise use in whole or in part any Copyrightable Works and Inventions.

CONTRACTOR agrees to take such actions and execute and deliver such documents as may be needed to validate, protect, and confirm the rights and assignments provided hereunder. CONTRACTOR warrants that any Copyrightable Works and Inventions and other items provided under this Agreement will not infringe upon any intellectual property or proprietary rights of any third party. CONTRACTOR, at its own expense, shall defend, indemnify, and hold harmless CITY against any claim that any Copyrightable Works or Inventions or other items provided by CONTRACTOR hereunder infringe upon intellectual or other proprietary rights of a third party, and CONTRACTOR shall pay any damages, costs, settlement amounts, and fees (including attorneys' fees) that may be incurred by CITY in connection with any such claims.

This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

12. NO PUBLICITY OR ENDORSEMENT
CONTRACTOR shall not use CITY's name or logo or any variation of such name or logo in any publicity, advertising, or promotional materials. CONTRACTOR shall not use CITY's name or logo in any manner that would give the appearance that CITY is endorsing CONTRACTOR. CONTRACTOR shall not in any way contract on behalf of or in the name of CITY. CONTRACTOR shall not release any informational pamphlets, notices, press releases, research reports, or similar public notices concerning CITY or its projects without obtaining the prior written approval of CITY in each instance.

13. CITY PROPERTY AND INFORMATION
All of CITY's property, documents, information, and data provided to or accessed by or on behalf of CONTRACTOR in connection with the Services — including, without limitation, all data collected, used, maintained, processed, stored, or generated by or on behalf of CITY in connection with this Agreement ("CITY Property") —and any derivative works of CITY Property shall remain CITY's property, and CONTRACTOR shall return or delete CITY Property whenever requested by CITY and whenever required in accordance with Section 19 of this Agreement.

CONTRACTOR may use CITY Property solely for the purpose of, and only to the extent necessary for, CONTRACTOR's provision of the Services hereunder.

Attachment C
City of Santa Maria
Tire -Related Services
CONTRACTOR shall not disclose, disseminate, publish, or transfer to any third party any CITY Property without CITY's prior written consent.

14. RECORDS, AUDIT, AND REVIEW
CONTRACTOR shall keep such business records pursuant to this Agreement as would be kept by a reasonably prudent practitioner of CONTRACTOR's profession and shall maintain such records for at least four (4) years following the termination of this Agreement. All accounting records shall be kept in accordance with generally accepted accounting principles. CITY shall have the right to audit and review all such documents and records at any time during CONTRACTOR's regular business hours or upon reasonable notice. In addition, if this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall be subject to the examination and audit of the California State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement (Cal. Govt. Code Section 8546.7). CONTRACTOR shall participate in any audits and reviews, whether by CITY or the state, at no charge to CITY.

If federal, state, or CITY audit exceptions are made relating to this Agreement, CONTRACTOR shall reimburse all costs incurred by federal, state, and/or CITY governments associated with defending against the audit exceptions or performing any audits or follow-up audits, including but not limited to, audit fees, court costs, attorneys' fees based upon a reasonable hourly amount for attorneys in the community, travel costs, penalty assessments, and all other costs of whatever nature. Immediately upon notification from CITY, CONTRACTOR shall reimburse the amount of the audit exceptions and any other related costs directly to CITY as specified by CITY in the notification.

15. INDEMNIFICATION AND INSURANCE
CONTRACTOR agrees to and shall comply with the indemnification and insurance provisions as set forth in EXHIBIT "C", attached hereto and incorporated herein by reference.

16. NONDISCRIMINATION
CITY hereby notifies CONTRACTOR that CITY's Unlawful Discrimination Ordinance applies to this Agreement and is incorporated herein by this reference with the same force and effect as if the ordinance were specifically set out herein, and CONTRACTOR agrees to comply with said ordinance.

17. NONEXCLUSIVE AGREEMENT
CONTRACTOR understands that this is not an exclusive Agreement and that CITY shall have the right to negotiate with and enter into contracts with others providing the same or similar services as those provided by CONTRACTOR as CITY desires.

Attachment C
City of Santa Maria
Tire -Related Services
without the prior written consent of CITY. Any attempted or purported Transfer in violation of this Section 18 shall be null and void and without legal effect and shall constitute grounds for termination. No Transfer shall relieve CONTRACTOR of any of its obligations hereunder.

19. TERMINATION
A. By CITY. CITY may, by written notice to CONTRACTOR, terminate this Agreement in whole or in part at any time, whether for CITY's convenience, for nonappropriation of funds, or because of the failure of CONTRACTOR to fulfill its obligations hereunder.

1. For Convenience. CITY may terminate this Agreement in whole or in part upon thirty (30) days written notice. During the thirty (30) day period, CONTRACTOR shall, as directed by CITY, wind down and cease its services as quickly and efficiently as reasonably possible, without performing unnecessary services or activities and while minimizing negative effects on CITY from such winding down and cessation of services.

2. For Nonappropriation of Funds. Notwithstanding any other provision of this Agreement, in the event that no funds or insufficient funds are appropriated or budgeted by federal, state, or CITY governments or sufficient funds are not otherwise available for payments hereunder in the fiscal year(s) covered by the Term of this Agreement, then CITY will notify CONTRACTOR of such occurrence, and CITY may terminate or suspend this Agreement in whole or in part, with or without a prior notice period. Subsequent to termination of this Agreement under this provision, CITY shall have no obligation to make payments with regard to the remainder of the Term.

3. For Cause. Should CONTRACTOR default in the performance of this Agreement or materially breach any of the provisions hereof, CITY may, at CITY's sole option, terminate or suspend this Agreement in whole or in part upon written notice ("Termination Notice"). Upon receipt of such Termination Notice, CONTRACTOR shall immediately discontinue all Services (unless otherwise directed in such Termination Notice) and notify CITY in writing of the status of CONTRACTOR's performance of Services hereunder. The date of termination shall be the date the Termination Notice is received by CONTRACTOR, unless the Termination Notice directs otherwise.

B. By CONTRACTOR. Should CITY fail to pay CONTRACTOR all or any part of the payment set forth in EXHIBIT "B", CONTRACTOR may, at CONTRACTOR's option, terminate this Agreement if such failure is not remedied by CITY within thirty (30) days of written Notice to CITY of such late payment.

Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents, or papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit CONTRACTOR to retain. Notwithstanding any other payment provision of this Agreement,

Attachment C
City of Santa Maria
Tire -Related Services
CITY shall pay CONTRACTOR for satisfactory Services performed as of the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the Maximum Contract Amount or for profit on unperformed portions of Services. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the Services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the Services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.

20. SECTION HEADINGS
The headings of the several sections herein, and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction, or effect hereof.

21. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

22. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved to CITY is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.

23. TIME IS OF THE ESSENCE
Time is of the essence in this Agreement, and each covenant and term is a condition herein.

24. NO WAIVER OF DEFAULT
No delay or omission of CITY to exercise any right or power arising upon the occurrence of any event of default shall impair any such right or power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Agreement to CITY shall be exercised from time to time and as often as may be deemed expedient in the sole discretion of CITY.

25. ENTIRE AGREEMENT AND AMENDMENT
This Agreement, including all EXHIBITS attached hereto, contains the entire understanding and agreement of the Parties with respect to the subject matter hereof, and there have been no promises, representations, agreements, warranties, or undertakings by any of the Parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, duly executed by each of the Parties and by

Attachment C
City of Santa Maria
Tire -Related Services
no other means. Each Party waives its future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.

26. SUCCESSORS AND ASSIGNS
This Agreement is binding on and inures to the benefit of the Parties and their respective successors and permitted assigns in accordance with Section 18, above.

27. COMPLIANCE WITH LAW
CONTRACTOR shall, at its sole cost and expense, comply with all applicable CITY, state, and federal ordinances and statutes now in force or which may hereafter be in force. The judgment of any court of competent jurisdiction, or the admission of CONTRACTOR in any action or proceeding against CONTRACTOR, whether CITY is a party thereto or not, that CONTRACTOR has violated any such ordinance or statute, shall be conclusive of that fact as between CONTRACTOR and CITY.

28. CALIFORNIA LAW AND JURISDICTION
This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in CITY, if in state court, or in the federal district court nearest to CITY, if in federal court.

29. EXECUTION OF COUNTERPARTS
This Agreement may be executed in any number of counterparts, and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the Parties shall preserve undestroyed, shall together constitute one and the same instrument.

30. AUTHORITY
All signatories and Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or companies represented or purported to be represented by such entity(ies), person(s), or company(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with.

Furthermore, by entering into this Agreement, CONTRACTOR hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which CONTRACTOR is obligated, which breach would have a material effect hereon.

31. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

Attachment C
City of Santa Maria
Tire -Related Services
the EXHIBITS, other than EXHIBITS "C" and "D", which EXHIBITS "C" and "D" shall control and prevail. If any Statement of Work or quotes provided by CONTRACTOR incorporated into a Statement of Work include any standard terms from CONTRACTOR or any hyperlinks to standard terms or other provisions from CONTRACTOR ("CONTRACTOR's Terms"), CONTRACTOR agrees that in the event of discrepancy, inconsistency, gap, ambiguity, or conflicting language between the CITY's terms set forth in the Numbered Sections and EXHIBITS "B", "C", "D" and "E" hereto, on the one hand, and CONTRACTOR's Terms, on the other hand, the City's terms shall take precedence and control, followed by (i) task orders issued by CITY pursuant to a Statement of Work and then (ii) CONTRACTOR's Terms, if any.

IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

IN WITNESS WHEREOF, this agreement is executed by the Parties on the date first written above.

SANTA MARIA TIRE CITY OF SANTA MARIA, a Municipal
Corporation
Cameron Stephens
President Brett Fulgoni
Director of Public Works
v
ATTEST:

Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

Risk Manager
City Attorney

City of Santa Maria
Tire -Related Services
EXHIBIT "A"

SCOPE OF SERVICES
Contractor hereby agrees to provide to the City of Santa Maria ("City"), as the scope of services under this Agreement, the services described in City's Request for Proposal for Tire -Related Services dated 3/12/2026 (Exhibit "D"), which outlines the scope of services and work under this contract and the approved Contractor's Proposal dated 4/17/2026 (Exhibit "E").

The City is under no obligation to expend any funds under this Contract unless it determines it is in the City's best interest to do so. The City is under no obligation to utilize the prequalification list for any particular project and may instead seek services for that project pursuant to the City's purchasing guidelines. When work is performed pursuant to the prequalification list established by this RFP and this Agreement, work will be performed on a rotating basis among the prequalified contractors, based on contractors' availability.

A notice to proceed (in the form of a purchase order) will be issued by the City for each task under this Agreement. In case of any conflicting terms, it is the express intent of the Parties hereto that the order of precedence and controlling language shall be as follows:
1) This Agreement
2) The City's Request for Proposal (Exhibit "D")
3) The Contractor's Proposal (Exhibit "E")
10 City of Santa Maria
Tire -Related Services
EXHIBIT "B"

PAYMENT
I. Progress authorization
Written authorization to proceed from the City authorizes the Contractor to generate the not -to -exceed cost of $375,000.

II. Additional tasks will be assigned as new exhibits to this contract, with each new task being numbered sequentially as Exhibit "B1", "B2", "B3", etc.

III. Invoice procedure
A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Contractor shall submit the invoice for charges via email to [email protected].

The Contractor's bill shall be substantiated by appropriate documentation and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

IV. Maximum billable amounts
Under no circumstance shall the total of all payments to the Contractor exceed ninety percent (90%) of the maximum "not -to -exceed" cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A" or any Assigned Task.
11 City of Santa Maria
Tire -Related Services
EXHIBIT "C"

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor and his/her agents, representatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury, and personal and advertising injury.

2. Insurance Services Office Business Auto coverage (form CA 00 01) covering any auto (Code 1) or, if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' compensation insurance as required by the State of California and employer's liability insurance.

4. Errors and omissions liability insurance appropriate to the Contractor's profession.

5. Cyber liability insurance. Coverage shall be sufficiently broad to respond to the duties and obligations as undertaken by Vendor in this agreement and shall include but not be limited to claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses, with limits sufficient to respond to these obligations.
12 City of Santa Maria
Tire -Related Services
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

1. General liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or another form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers' compensation: Statutory limits.

4. Employer's liability: $1,000,000 per accident for bodily injury or disease.

5. Errors and omissions liability: $1,000,000 per occurrence or claim; $2,000,000 aggregate.

6. Cyber liability: $2,000,000 per occurrence or claim; $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including
materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor's 13 City of Santa Maria
Tire -Related Services
insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG
20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City and its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail,
facsimile with confirmation of receipt, or certified mail with return receipt requested.

4. Contractor hereby grants to the City a waiver of any right to subrogation, which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the
insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown and must be
before the date of the contract or the beginning of
contract work.
b. Insurance must be maintained, and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting"
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers
14 City of Santa Maria
Tire -Related Services
Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these
specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
15 City of Santa Maria
Tire -Related Services
EXHIBIT "D"
This exhibit includes the original 46 -page Request for Proposals from CITY. 16 City of Santa Maria
Tire -Related Services
City of Santa Maria

REQUEST FOR PROPOSALS
Tire -Related Services
ISSUING OFFICE:

City of Santa Maria
Public Works Department — Fleet Services
810 W. Church St.

Santa Maria, CA 93458
RELEASE DATE: 3/12/2026
SUBMIT CLARIFICATIONS / QUESTIONS: 4/6/2026
PROPOSAL DUE DATE: 4/17/2026
AWARD DATE: 6/2/2026
17 City of Santa Maria
Tire -Related Services
Table of Contents
SECTION 1- INSTRUCTIONS AND CONDITIONS 3
3 4
5 5
5 6
6 6
6 6
7 8
8 SECTION 2 - ANCILLARY REQUIREMENTS 9

2.1 Restrictions 10

2.2 Pricing Adjustment Clause 10

2.3 Reports 10

2.4 Invoicing 10

2.5 Conduct of Employees 11

2.6 Discipline or Discharge of Employees 11

2.7 Proposal as Public Record 11
MANDATORY RESPONSE REQUIREMENTS 12

2.8 Cover Letter 12

2.9 Company Overview 12

2.10 Work Philosophy 13

2.11 Qualifications 13

2.12 Work History 13

2.13 Financial Information 13

2.14 Pricing Sheet: Attachment A 13

2.15 Requirements Matrix: Attachment B 14

2.16 References: Attachment C 14

1.1 Project Description

1.2 Information

1.3 Important Notice

1.4 Definitions

1.5 Contracting Agency

1.6 Legal Responsibilities

1.7 Business Tax Certificate

1.8 Withdrawal of Proposals

1.9 Rejection of Proposals

1.10 Evaluation

1.11 Pricing Guidelines

1.12 Proprietary Information

1.13 Tentative Selection Schedule
18 City of Santa Maria
Tire -Related Services
EVALUATION AND SELECTION 14

2.17 Initial Screening 14

2.18 Proposal Submission Evaluation Criteria 14

2.19 Additional Information from Proposers 14

2.20 Intent to Award 15

2.21 Award 15

2.22 Withdrawals 15
Attachment C- Mandatory Reply Form: References 16
SECTION 3 - AGREEMENTS 26
SECTION 4 - ATTACHMENTS 42
19 City of Santa Maria
Tire -Related Services

PUBLIC NOTICE

REQUEST FOR PROPOSALS
for
Tire -Related Services
Notice is hereby given that the City of Santa Maria ("City") is requesting proposals from qualified contractors to perform Tire -Related Services for City vehicles and equipment.

This Request for Proposals (RFP) is posted on the City's PlanetBids website:
htt
3s://
Dbsystem.

Dlanetbids.com/
3o rta I/59405/bo/bo-search
All qualified companies interested in providing these services are invited to submit their proposal. The proposals will be evaluated and ranked according to the criteria provided in Section 2.4 (Selection and Evaluation Factors) of this Request for Proposal.

The contractor shall submit the proposal in one (1) electronic copy in PDF format to PlanetBids by 5:00 p.m. PST on April 17, 2026.

No late submittals will be accepted. The City may conduct interviews with the top-ranking contractors in order to make a final selection. The successful contractor will be recommended to the City Council for authorization to enter into a Professional Services Agreement for Tire -Related Services.

The City reserves the right to reject any and all proposals and to waive any irregularity or informality in any proposal or in the RFP process as long as, in the judgment of the City, such action will not negate fair competition and will permit proper comparative evaluation of the proposals submitted.

Any changes, additions, or deletions to this RFP will be in the form of written addenda issued by the City. Any addenda will be posted on PlanetBids. Prospective Proposers must check PlanetBids for addenda or other relevant new information during the response period. The City is not responsible for the failure of any prospective Proposer to receive such addenda. All addenda so issued will become a part of this RFP.

Page 3 ends

20 City of Santa Maria
Tire -Related Services
SECTION 1 - INSTRUCTIONS AND

CONDITIONS

Page 4 ends

21 City of Santa Maria
Tire -Related Services

1.1 Project Description
The City of Santa Maria ("City") is currently seeking proposals from qualified contractors ("Proposer" or "Contractor") to provide Tire -Related Services for City vehicles and equipment. The anticipated tasks are included within the scope of services described in this section.

1. Responsibilities — Proposers should provide all necessary labor, equipment, tires, and tools associated with vehicles throughout the City, in accordance with all terms and conditions of this Request for Proposals (RFP). Proposers will not subcontract.

2. Roadside Assistance — Ensuring safety and protection alongside roads is essential to City operations and helps vehicles get back on the road. Proposer would be able to provide immediate help to City employees when a vehicle has a tire -related issue, offering services such as the following:
• Flat tire changes
• Tire issue support (coordination and transport)
• Tire assistance to off -road vehicles

3. Tire Services — Properly functioning tires aid City productivity, especially for vehicles utilized on a regular basis. Proposers should provide inspections, rotations, balancing, mounting, dismounting, and replacement of tires to keep them in optimal condition. Other services include, but are not limited to, the following:
• Tire repair
i. Patching
ii. Sealing
iii. Plugging
iv. Bead repairs
• Tire inflation or deflation for large vehicles or specific needs • On -site mobile tire services

4. 24/7 Availability — Availability of tire service Contractors is essential to ensure driver safety and convenience, especially during unexpected emergencies on the road. Flat tires, blowouts, or other tire -related issues can happen at any time —day or night —and having access to round-the-clock service is crucial.

Contractor should offer on -site assistance, including tire repair, replacement, and inflation, reducing the need for towing or long delays. Prompt responses not only minimize vehicle downtime but also provide peace of mind to drivers, who will know they are never stranded without support.

5. Communication — Effective communication is crucial in tire services and roadside assistance, as it ensures that help is delivered quickly and accurately 5 22

City of Santa Maria
Tire -Related Services
to those in need. Clear communication between the Contractor and the driver helps pinpoint the issue, location, and necessary tools or parts before arrival, reducing wait times and improving service efficiency. It also builds trust, allowing drivers to feel confident that their concerns are understood and being addressed. Whether through phone calls, apps, or GPS tracking, strong communication enhances coordination, minimizes errors, and leads to faster, more reliable roadside support. Some examples of communication as it relates to these services are given below:
• Dispatching services
i. Hotline
ii. Mobile app
• Real-time updates on service requests (via phone call / text / email) i. Estimated time of arrival
ii. Service status
iii. Completed jobs

6. Equipment and Essentials — The right equipment is essential for safety, efficiency, and reliability. Key tools include hydraulic jacks and impact wrenches to safely lift vehicles and remove lug nuts, air compressors to inflate tires, and tire repair kits to patch punctures on the spot. Mobile diagnostic tools are also vital for broader roadside support. Additionally, service vehicles are typically equipped with spare tires, torque wrenches, lighting for nighttime work, and safety gear, such as cones and reflective vests, to ensure both the technician and the driver remain safe during roadside operations. The Contractor's vehicles that report to the City's needs should contain all necessary items/tools.

1.2 Information
If your company is interested and qualified, please submit an electronic copy of your proposal through PlanetBids and one (1) hard copy of your fee schedule in a sealed envelope to:

City of Santa Maria
Public Works Fleet Services
ATTN: David Giesmann, Fleet Services Supervisor
810 W. Church St.

Santa Maria, CA 93458
Proposals must be submitted by 5:00 p.m. on April 17, 2026, and may not exceed a total of 30 pages single -sided or 15 pages double -sided, including the cover letter and staff resumes. The fee proposal shall be considered a separate submittal.

Unless otherwise directed, all communications regarding this RFP should be directed to David Giesmann, Fleet Services Supervisor, via email at diesmann(u7citvofsantamaria.ore
6 23

City of Santa Maria
Tire -Related Services

1.3 Important Notice
The City will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued, the City will attempt to notify all prospective contractors. However, it will be the responsibility of each prospective Supplier, prior to submitting its proposal, to contact David Giesmann, Fleet Services Supervisor, City of Santa Maria, 810 W. Church St, Santa Maria, CA 93458, (805) 925-0951 ext. 2169, to determine whether addenda were issued and to make such addenda a part of its proposal.

1.4 Definitions

1. "Agency" refers to the City of Santa Maria, an agency established under the laws of the State of California.

2. "Days" refers to the working days of the City when used in context with Agency's bid protest procedures.

3. The terms "file" and "submit" refer to the date of receipt by Agency.

4. "Interested party" includes all bidders on the contract or procurement. The term may also include a subcontractor or vendor at any tier that shows it has a substantial economic interest in a provision of the RFP or of the interpretation of such a provision.

5. "Local" as used herein refers to the City of Santa Maria and the State of California. When used in conjunction with the phrase "laws and regulations," it is construed to mean only those laws or regulations associated with the provision of public mass transportation and the use of public funds. It is not construed to include the purchasing and/or protest procedures used by either of the aforementioned entities.

6. "Request for Proposal" as used herein also includes the term "offer" or "RFP" as used in the context of negotiated procurements.

7. "Administrator" or "Manager" as used herein refers to the project manager of the City.

1.5 Contracting Agency
The City will administer the contract resulting from this RFP. 24 City of Santa Maria
Tire -Related Services

1.6 Legal Responsibilities
All proposals must be submitted, filed, made, and executed in accordance with State of California and federal laws relating to proposals for contracts of this nature, whether the same or expressly referred to herein or not.

1.7 Business Tax Certificate
Possession of a City of Santa Maria Business Tax Certificate is not required to submit a proposal in response to this invitation. However, Contractor shall be required to possess, at its own expense, a valid and current City of Santa Maria Business License prior to commencing work. For additional information, contact the City at (805) 925-0951 ext. 2422.

1.8 Withdrawal of Proposals
Any proposal may be withdrawn at any time prior to the time fixed in the public notice for the receipt of proposals only by written request filed with the City Project Manager. The request shall be executed by the offeror or their duly authorized representative. The withdrawal of a proposal does not prejudice the right of the offeror to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

1.9 Rejection of Proposals
Failure to meet the requirements of the RFP will be cause for rejection of the proposal. The City may reject the proposal if it is incomplete, contains irregularities of any kind, or is offered conditionally. The City reserves the right to reject any and all proposals without cause.

The proposal is to be prepared in such a way as to provide a straightforward, concise delineation of the information requested. Proposals which contain false or misleading statements, or which do not support an attribute or condition claimed by the Proposer, may be rejected. If, in the sole opinion of the City, such information was intended to mislead the City in its evaluation of the proposal, it will be cause for rejection of the proposal.

1.10 Evaluation
Evaluation and selection of the statement of qualifications will be based on the qualifications and evaluation criteria outlined in the RFP request. Brochures or other promotional presentations beyond those which are deemed sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary and will not affect the evaluation process.

The City reserves the right to make the selection of a Proposer based on any or all factors of value, whether quantitatively identifiable or not, including —but not 8 25

City of Santa Maria
Tire -Related Services
limited to —the anticipated initiative and ability of the Proposer to perform the services set forth herein.

The City reserves the right to reject any or all statements of qualifications; to waive any requirements, both the City's and those proposed by the Proposer; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the Proposer; to re -advertise for RFP proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered; and to evaluate in its absolute discretion the proposal of each Proposer so as to select the Proposer which best serves the requirements of the City, thus providing that the best interest of the City will be served. The Proposer's past performance and the City's assurance that each Proposer will provide the service as proposed will be taken into consideration when statements of qualification are being evaluated.

The City may make such investigation as it deems necessary to determine the ability of a Proposer to furnish the required services, and the Proposer will furnish to the City all such information and data for this purpose as the City may request.

The City reserves the right to reject any proposal if the evidence submitted by or the investigation of such Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or the service of any contractor who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the Proposer's submission or at any point in the evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the submission is material shall be made solely in the exercise of the City's sole discretion. The City expressly reserves the right to reject the proposal of any contractor that is in default on the payment of taxes, licenses, or other monies due to the City.

The City reserves the right to conduct a background inquiry of each Proposer, which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories, and reputation in the business community. By submitting a statement of qualifications to the City, the Proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

1.11 Pricing Guidelines
Proposers shall provide proposed fees and cost information in a sealed envelope as a part of this RFP. Fee schedules submitted in response to this RFP shall identify hourly rates and be no higher than the Proposer's standard commercial 9 26

City of Santa Maria
Tire -Related Services
rates for same services. Fees submitted may be used as a basis for negotiation with the successful contractor.

1.12 Proprietary Information
The proposals received shall become the property of the City and are subject to public disclosure. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the bidder as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as "Trade Secrets," "Confidential," or "Proprietary" shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers that indiscriminately and without justification identify most or all of their proposal as exempt from disclosure may be deemed non- responsive.

1.13 Tentative Selection Schedule
Issuance of RFP March 12, 2026
Question submission deadline 5:00 p.m., April 06, 2026
Submission deadline 5:00 p.m., April 17, 2026
Award of contract effective July 1, 2026
10 27

City of Santa Maria
Tire -Related Services
SECTION 2 - ANCILLARY REQUIREMENTS
Page II
28 City of Santa Maria
Tire -Related Services

ANCILLARY REQUIREMENTS

2.1 Restrictions
We are under no obligation to request, utilize, or employ any certain extent or number of services, nor are we restricted, by reason of this contract, from contracting with other vendors providing the same or similar services for the City's incidental needs.

2.2 Pricing Adjustment Clause
Prices proposed are to be the maximum charged for the period of the contract, including any periods in which the contract is extended. However, you may increase the rates set forth herein in proportion to any statutory increases which may be required by federal, state, or local law commencing upon the effective date of such increase, including any increase which may be necessary due to the passage of any federal or state law mandating benefits for employees. These charges include, but are not restricted to, workers' compensation insurance, FICA, SUI, and FUI increases. Such increases will be limited to the amounts or percentages common to the industry in the Santa Maria area and will not be allowed to the extent your experience rating exceeds the industry average for the City area. You will not increase the quoted prices during the term of the contract without request and approval.

Price adjustments for products governed by this agreement (i.e. retread tires) will be limited to the amounts or percentages indicated by the Consumer Price Index for the Los Angeles Area.

Not less than one hundred twenty (120) calendar days prior to the end of each contracted term, the awarded Contractor may request in writing a price escalation and substantiate this request. No increase of any kind will be allowed without advance written consent.

The City reserves the right to either accept or reject in writing the Contractor's request for a price escalation as part of the City's consideration for the contract extension. In the event that the City rejects the Contractor's request for price escalation, the contract shall automatically be extended at the current rates for an additional ninety (90) days beyond the existing termination date.

2.3 Reports
Contractor to provide reports of services by location, outlining billing, current services, and cost analysis upon request.

2.4 Invoicing

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29 City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
Invoices will be on Net 30 terms and are to be dated with the ending date of service(s). The awarded Contractor will submit an itemized monthly statement referencing the assigned contract number. Invoices must be electronically submitted to the City of Santa Maria Fleet Services Division via email to [email protected]. The City reserves the right to inspect and audit the Contractor's billing procedures and records. It is the responsibility of the Contractor to train all existing and newly hired accounting staff. Monthly itemizations will include, but are not limited to, the following:
• Cost of service
• Location of service
• Frequency of service
• Any additional fees

2.5 Conduct of Employees
While performing work under this contract, employees of the Contractor will not:
• Remove any City property or personal property, equipment, monies, forms, or any other item from their place
• Engage in horseplay or loud boisterous behavior
• Play amplified sound equipment
• Be under the influence of alcohol or drugs
• Smoke
• Open any desk, file cabinet, storage cabinet, or refrigerator • Engage in long conversations with employees or other individuals • Take photographs of the building or its contents
• Remove from location any documents, records, forms, or papers of any kind
• Engage in any activity which is not in the best interest of the City or is otherwise detrimental to the performance of this contract • Be accompanied by any unauthorized personnel at job site (i.e., relatives, friends, guests, or children)

2.6 Discipline or Discharge of Employees
Any Contractor's employees whose employment or performance is objectionable to the City shall be immediately removed from the contract assignment at the request of the City. A request by the City to remove an employee shall not constitute an order to discipline or discharge the employee for the Contractor's employment. All actions taken by the Contractor regarding employee discipline shall be at the sole discretion of the Contractor. The City shall be held harmless in any disputes the Contractor may have with the Contractor's employees. These shall include, but are not limited to, charges of discrimination, harassment, and discharge without just cause.

2.7 Proposal as Public Record
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All proposals, protests, and information submitted in response to this RFP will become the property of the City. As such, they may be subject to public review.

In the event any information is submitted by a Proposer that is deemed confidential or trade secret, it shall include "CONFIDENTIAL, NOT FOR PUBLIC DISCLOSURE" in the title.

However, marking the material shall be considered only a request to keep the information confidential, and the City provides no assurance that the information will not be disclosed if disclosure is required under California law.

1. Any contract arising from this RFP will be a public record.

2. Submission of any materials in response to this RFP constitutes:
i. Consent to provide City discretion to release such materials under the Public Records Act without notice to the person or entity submitting the materials
ii. Waiver of all claims against the City and/or its elected officials, officers, agents, or employees that the City has violated a Proposer's right to privacy, disclosed trade secrets or confidential information, or caused any damage by allowing the proposal or materials provided under this RFP to be inspected
iii. Agreement to indemnify and hold harmless the City for release of such information under the Public Records Act
iv. Acknowledgment that the City may not assert any privileges that may exist on behalf of the person or entity submitting the materials

3. The City reserves the right to withhold any materials otherwise subject to the Public Records Act during the pendency of negotiations of the contract pursuant to Michaelis, Montanari, & Johnson v. The Superior Court of Los Angeles (2006) 38 Cal. 4th 1065.

MANDATORY RESPONSE REQUIREMENTS
Proposals must include the following information, documents, and materials and must be submitted in the following format, including heading descriptions:

2.8 Cover Letter
On your company letterhead, which includes your company's legal name, address, telephone number, and website, explain why you are submitting a proposal and include the information for your primary point of contact.

Responders may use this letter to provide any other overall background information related to their proposal. The cover letter should not exceed one (1) 14 31

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City of Santa Maria
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page in length and must be signed by an individual(s) who is/are authorized to contractually bind the Proposer.

2.9 Company Overview
Provide general information about your company, including the following:
• Description of your company and its legal structure
• Number of years in business and any recent mergers or acquisitions • Office locations and geographical markets served
• Names and titles of key leadership and summaries of their experience • Organizational chart and number of employees on company payroll • Years your company has performed, and count of, similar projects

2.10 Work Philosophy
Provide a synopsis (1,000 words or less) of the work philosophy followed by your company when engaged in Tire -Related Services. Explain how that work philosophy may align with the values of the City.

2.11 Qualifications
Provide a detailed description of your company's qualifications and experience in providing Tire -Related Services similar in scope to this project. Describe any awards or recognitions your company has received related to your prior work.

Specifically, identify any areas of expertise for which your company will rely on services provided by a subcontractor.

2.12 Work History
Provide a list of all projects completed by your company in the past five (5) years as well as any currently underway that are similar in nature and scope to this project. Select one (1) successful project and elaborate on what made the project a success and how the outcome satisfied your client's goals and objectives for the project. Select one (1) challenging project and elaborate on any barriers to success you encountered and how your company addressed the difficulties.

Ideally, the work examples will include similar projects performed for other California counties, other government agencies in the United States, and other large and complex organizations.

2.13 Financial Information
Provide your company's most recent audited or reviewed financial statements.

Describe what these financial statements demonstrate about the viability and stability of your company. If audited or reviewed financial statements are not available, the Proposer must provide an explanation as to why and submit internal balance sheets and income statements for the last three (3) years. 15 32

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City of Santa Maria
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2.14 Pricing Sheet: Attachment A
Pricing shall be listed for all services requested in this proposal. Total costs that are quoted by the Proposer on the Pricing Proposal will be considered the best and final offer.

2.15 Requirements Matrix: Attachment B
Provide a detailed response of all aforementioned solution requirements as specified within Section II (Scope of Services and Deliverables). Respond to each item per the instructions on Attachment C. If a requirement is not met, provide comments that explain why.

2.16 References: Attachment C
Provide a minimum of three (3) customer references that previously or are currently contracted with your company. Include brief descriptions of the services provided and the dates that the services were, or are being, performed.

References should be for projects commenced within the last five (5) years.

EVALUATION AND SELECTION

2.17 Initial Screening
Proposals will be screened for responsiveness and responsibility in meeting the requirements of this RFP.

2.18 Proposal Submission Evaluation Criteria
The Evaluation Committee will evaluate and rank proposals. In evaluating each Reply, the City will consider several factors, including but not limited to, the following evaluation criteria:

1. Responsiveness to the RFP (35%) — We will evaluate the requested information included and the thoroughness of your response according to the RFP, as well as our perception of your understanding of our stated needs and specifications, evidenced by your Reply.

2. Cost Estimate (30%) — Pricing is itemized for all services requested. Pricing will remain locked during the term of the initial agreement. Included in this consideration will be services to the different geographic regions in the City.

3. Background of the Company (35%) — The Proposer's company history, staff experience, and references will be assessed. The evaluation will focus on the company's record of successful service and support to accounts of comparable size and environment, evidenced through proposal response. 16 33

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City of Santa Maria
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The ability of the Proposer will be evaluated in terms of quality, efficiency, utility, and suitability of services offered.

2.19 Additional Information from Proposers
The Fleet Services Division reserves the right to use any additional criteria it deems to be appropriate in selecting the best proposal and may request information from Proposers beyond that specified in the RFP.

2.20 Intent to Award
A Notification of Intent to Award will be posted on PlanetBids. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposer(s) unless an agreement is reached. If contract negotiations cannot be successfully concluded, the City may negotiate with the next highest scoring Proposer or withdraw the RFP.

2.21 Award
Award may be made to the Proposer(s) whose offer is the most advantageous to the City. The City reserves the right to reject any and all proposals; to waive any informalities or irregularities in the proposals; and to accept the proposal(s) that appear(s) to be in the best interest of the City. In determining and evaluating the proposals, costs will not necessarily be controlling. The experience of those who will be providing services; the quality, equality, efficiency, utility, and suitability of the services offered; and the reputation of Proposers will be considered, along with other relevant factors. The City may, in its sole judgment, award the RFP without discussion with the Proposers relative to their proposals.

2.22 Withdrawals
The City reserves the right to withdraw the RFP, in whole or in part, at any time, for any reason. Submission of a proposal confers no rights upon the Proposer nor obligates the City in any manner. The City reserves the right to award no contract and to solicit additional offers/proposals at a later date. 17 34

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City of Santa Maria
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Attachment C — Mandatory Reply Form: References
R-1. Company Name
Address
City / State / Zip
Contact Person / Title
Phone
Date Services Began and Ended
Brief Description of Services
R-2. Company Name
Address
City / State / Zip
Contact Person / Title
Phone
Date Services Began and Ended
Brief Description of Services
R-3. Company Name
Address
City / State / Zip
Contact Person / Title
Phone
Date Services Began and Ended
Brief Description of Services
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City of Santa Maria
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1. INTRODUCTION

1.1 RFP — The City of Santa Maria through its Fleet Services Division (herein "Procurement" or "City") hereby gives notice of the opportunity to submit replies to this RFP. All RFP replies must be received by the date and time indicated on the Cover Page of the RFP.

Failure to meet the due date and time may be cause for rejection.

1.2 DEFINITIONS — We will speak with you relatively informally throughout the RFP in order to help the process be a little more human and friendly. Even though the language is informal, we intend to express our expectations clearly, and they are to be legally interpreted to accomplish the outcome summarized in this document.

1.2.1 WE / US / OUR — These terms refer to the City, a duly organized public entity. They may also be used as pronouns for various subsets of City organization, including, as the context will indicate:

Department/s or Office — The City department's or office for which this RFP is prepared and which will be the end user/s of the goods and/or services sought Designee —The City employee assigned as your primary contact for interaction regarding Contract performance

1.2.2 YOU / YOUR — These terms refer to all recipients of this RFP. The term may apply differently to different classes of entities, as the context will indicate. For instance, "you" as a Supplier would have different obligations than "you" as a Vendor or Responder may have. We will be specific whenever it seems warranted.

Vendors— All business entities which may provide the subject goods and/or services Responder— Any business entity submitting a Reply to this RFP. Vendors which may be invited to respond or which express interest in this RFP but which do not submit a Reply have no obligations with respect to the RFP requirements.

Supplier/Contractor—The Responder whose Reply to this RFP is found by Procurement to suit the best interests of the City. Supplier may be selected for conditional award and will enter into an agreement for provision of the goods and/or services described in the RFP.

1.2.3 RESPONSE— Refers to the entire process we're embarking on here. It includes the RFP, the Reply, and any other related activities and documentation completed until the award is consummated.

1.2.4 RFP — Includes the document to which Attachment D is attached and any related attachments or amendments. An RFP may be used to solicit various kinds of information.

The kind of information this RFP seeks is indicated by the title appearing at the top of the Cover Page.

1.2.5 REPLY — The document submitted according to the RFP instructions, plus any written clarifications we may request. The Reply does not include any verbal or documentary interaction you may have with us apart from submittal of a formal Reply or of responses to our written request for clarification.

1.3 QUESTIONS OR REQUESTS — All questions or comments regarding the RFP should be directed to the Buyer listed on the Cover Page of this RFP.

All questions must be in a written format and submitted via PlanetBids. 19 36

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City of Santa Maria
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Only written communications responded to by a City representative may be considered valid. Responder may not consider any oral instructions as an official instruction.

Refer to Sections I II and IV of the RFP for other requirements for vendor questions and the questions' submittal deadline.

1.4 RESPONDER RESPONSIBILITY — We expect you to be thoroughly familiar with all specifications and requirements of this RFP. Your failure or omission to examine any relevant form, article, site, or document will not relieve you from any obligation regarding this RFP. By submitting a Reply, you are presumed to concur with all terms, conditions, and specifications of the RFP unless you have stated a deviation in your Reply. Deviations we consider excessive or to affect vital terms may reduce or eliminate your prospects for award. If at any time we discover deviations in your Reply that are not identified as instructed, you will be subject to disqualification from consideration.

1.5 SCHEDULE OF EVENTS — Refer to the RFP Timeline in Section I I I of the RFP for further information.

1.6 COSTS INCURRED IN RESPONDING — All costs and expenses relating to the preparation, production, handling, reproduction, administration, and submission of the Reply are to be borne solely by the Responder. All records, documents, and information collected and/or maintained by others in the course of the preparation of this Reply shall be made accessible to the City for purposes of inspection, reproduction, and audit without restriction. Responders shall agree that the City may audit, examine, and copy any and all books, records, and information relating to the proposed Responder's services at no cost to the City. Also, Responders must maintain all records until a successful Provider has been announced and/or an Agreement has been awarded.

1.7 CONFIDENTIAL & PROPRIETARY DATA — AII material received relative to this Reply will be kept confidential until such time an award is made. It then becomes public information.

Any information, confidential or otherwise, required for the evaluation of the RFP and resulting in any subsequent award to the successful Responder would be public information.

Responders shall safeguard all information and data provided by the City. Further, Responders shall not sell or make available data or mailing lists compiled from data received from the City without the express written approval of the City and without appropriate remuneration to the City.

1.8 AWARD — Award may be made to the Responder(s) whose offer(s) is/are the most advantageous to the City from the standpoint of suitability to purpose, quality, service, previous experience, price, ability to deliver, or any other reason deemed by the City to be in the best interest of the City and, as such, will not be determined by price alone.

The City expressly reserves the right, in its sole judgment, to award the RFP without discussion with the Responders relative to their replies.

The City expressly reserves the right, in its sole judgment, to accept or reject any or all Replies, with or without cause; to modify, alter, or waive any technicalities or provisions; and to accept the Reply(s) which, in its sole judgment, is/are determined to be the best evaluated offer(s) resulting from negotiation, taking into consideration the relative importance of other evaluation factors set forth in the RFP.

1.8.1 REPLY EVALUATION — Our sole purpose in the evaluation process is to determine from among the Replies received which one(s) is/are best suited to meet City needs. Any final analysis does not imply that one Responder is superior to another but simply that, in our judgment, the Supplier(s) selected appear(s) to offer the best overall solution for our current and anticipated needs.
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Submittal of a Reply authorizes us to investigate without limitation the background and current performance of you and your present staff. Discovery of any material misstatement of fact may lead to disqualification of a Responder or to cancellation of any resulting Contract.

Any proposed pricing must be held firm per the terms of this RFP but may be adjusted downward anytime.

The City will evaluate all replies submitted. The City may also work with Consultant(s) who are subject matter experts to assist in the evaluation of replies; however, Consultant(s) will not participate in the scoring of the submitted replies. The City will make the selection of the Responder(s). In evaluating each Reply, the City will consider several factors, including —but not limited to —the following evaluation criteria:

1. Demonstrated understanding of the project and scope of work and creative and innovative approach to the project

2. Work schedule/timeliness

3. Team experience, qualifications, and successful completion of similar projects

4. Fee structure to complete the project
The City reserves the right to withdraw the RFP, in whole or in part, at any time and for any reason. Submission of a Reply confers no rights upon the Responder nor obligates the City in any manner. The City reserves the right to award multiple Agreements or no Agreement, or to solicit additional offers at a later date.

By submitting a Reply, each Responder agrees that if the City accepts its Reply, such Responder will furnish all items and services upon the terms and conditions in this RFP and any possible subsequent Agreement. Responder replies that do not meet the mandatory requirements set forth in this RFP will be considered noncompliant.

Responders may be disqualified and the Reply rejected by the City for any of, but not limited to, the following reasons:

1. Failure to properly complete the Reply

2. Evidence of inappropriate collusion among the Responders submitting the replies

3. Failure to comply with the specification requirements Trade secrets must be clearly marked and identified as such. All such trade secrets will be subject to such disclosure as is required by the California Public Information (Open Records) Act. The Responder agrees at its expense to protect the City from claims involving infringement of patents or copyrights. The City reserves the right to adopt or use for its benefit any concept, plan, or idea contained in any response. The City also reserves the right to inspect the Responder's Agreements with its suppliers before making any award for the purpose of ascertaining whether the Responder has the necessary operational systems in place for performing any possible Agreement. The City may also consult with clients of the Responder during the evaluation of replies. Such consultation is intended to assist the City in making any possible Agreement award which is most advantageous to the City. No Reply shall be marked "Proprietary," "Confidential," or in any other way as to prohibit public record requirements.

1.8.2 COMPETITIVE NEGOTIATION OF REPLIES —The Responder is advised that, under the provisions of this RFP, the City reserves the right to conduct negotiations of the replies received, and the City reserves the right to award an Agreement in whole or in part without negotiations. If such negotiations are conducted, the following conditions shall apply:
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1. Negotiations will only be conducted with potentially acceptable replies. The City reserves the right to limit negotiations to those replies which received the highest rankings during the initial evaluation phase.

2. Terms, conditions, prices, methodology, or other features of a Responder's Reply may be subject to negotiation and subsequent revision. As part of the negotiations, a Responder may be required to submit additional financial information and other data to allow for a detailed evaluation of the feasibility, reasonableness, and acceptability of the Reply.

3. The requirements shown in the Mandatory Response Requirements and Ancillary Requirements (Section 2, both) are not negotiable and will remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

1.8.3 WITHDRAWAL/MODIFICATION OF REPLIES — Responders may modify their Reply via PlanetBids at any time prior to the Reply due date.

1.9 ACCEPTABILITY — The City reserves the sole right to determine whether or not materials, equipment, or services are acceptable for City use and whether substitutions are of equal or better quality than those specified.

1.10 CONTRACT EXECUTION —This RFP and the Responder's Reply (pertinent sections) will be made part of any resultant Contract and will be incorporated in any possible Contract as set forth, verbatim.

1.10.1 PRECEDENCE — In the event of contradictions or conflicts between the provisions of the documents comprising any possible Contract, they will be resolved by giving precedence in the following order:

1. Provisions of the Contract (as it may be amended)

2. Provisions of the RFP (as it may be supplemented)

3. Provisions of the Responder's Reply (as it may be clarified)

2. PRIMARYSPECIFICATIONS

2.1 SCOPE OF WORK — Please see the Scope of Services and Deliverables (Section II) of the RFP for the full detail.

In developing your response, please be as specific as possible. Responders are invited to include any existing material or material prepared specifically in response to this RFP that they believe may be of interest or use to the City.

2.2 REFERENCES — See the Mandatory Response Requirements of the RFP for requested references. The City reserves the right to contact not only those clients provided by the Responder but any other past or present clients and to utilize this information to assist in determining the acceptability of services when making any possible award.

3. SUPPLIER'S REQUIREMENTS & RESPONSIBILITIES

3.1 See RFP for further information.

4. TERMS & CONDITIONS IN THE EVENT OF ANY POSSIBLE FUTURE CONTRACT 22 39

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City of Santa Maria
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4.1 COMPLIANCE WITH PURCHASING TERMS & CONDITIONS — You agree to be bound by the City's terms and conditions for independent contractors in Exhibit C, including the indemnification and insurance requirements included therein.

4.2 NONEXCLUSIVE CONTRACT — Any Contract issued as a result of the Reply will be nonexclusive. The City retains the right to negotiate, make purchases, and enter into contracts with others providing the same or similar goods and/or services as those you provide.

4.3 "NO SURPRISES" — You will notify the City Project Administrator in advance of any changes to contract terms or conditions.

5. REPLY PRESENTATION & REVIEW

5.1 REPLY CONTENT— In order to enable direct comparison of competing Replies, you must submit the Reply in strict conformity to the requirements stated in this RFP. Failure to adhere to all requirements may result in your Reply being disqualified as nonresponsive.

5.1.1 REPLY ASSEMBLY —Each Responder must provide all documentation required. Replies should follow the same numerical sequence and structure as this RFP.

A complete response must be provided per the requirements of the RFP.

Some of the sections may require explanation by the Responder. Please provide exhibits and/or visual aids that clearly reference specific conditions.

5.1.2 FORMS & SCHEDULES — If specified, all forms and schedules must be completed on (or in the identical format of) the forms included with this RFP and according to the instructions provided.

5.1.3 RE -SUBMITTAL CORRECTIONS — Replies should be free of erasures. Errors may be crossed out, with corrections printed in ink or typed adjacent, and must bear the dated initials of person signing the Reply.

5.1.4 SUBMITTAL PACKAGE — Refer to the Mandatory Response Requirements of the RFP for further information.

Replies to this RFP must be submitted via PlanetBids no later than the date and time indicated on the Cover Page for the RFP opening. Submittal by mail, fax, or email is not acceptable.

5.1.5 SUBMITTAL DEADLINE —We must receive your Reply as directed no later than the date and time shown on the Cover Page. Any Reply received after that deadline will not be considered unless you obtain the express consent of all other competing and timely replying Responders. We recommend you set for yourself an earlier deadline.

5.2 RFP OPENING — On the date and time specified on the Cover Page, all Replies will be opened. Within two (2) business days, a bid opening summary will be posted on PlanetBids.

5.3 REPLY CLARIFICATION — We reserve the right to request additional written or oral information from Responders in order to obtain clarification of their Replies.

53.1 REJECTION OR CORRECTION OF REPLIES — We reserve the right to reject any or all Replies. Minor irregularities or informalities in any Reply which are immaterial or inconsequential in nature and are neither affected by law nor at substantial variance with 23 40

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City of Santa Maria
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RFP conditions may be waived at our discretion whenever it is determined to be in the City's best interest. In such cases, we may allow a Responder to make minor corrections to any part of their Reply, with the exception of price data that could affect price comparisons between Responders.

6. MANDATORY REPLY FORMS
The mandatory Reply forms listed below are required for inclusion in your Submittal Package as specified in the Mandatory Response Requirements of the RFP. Line -by-line instructions are provided for those items not considered self-evident. Additional instructions may be found on some of the forms and schedules themselves. • Attachment A — Pricing Sheet
• Attachment B — Mandatory Reply Form: Requirements Matrix • Attachment C — Mandatory Reply Form: References

7. ASSIGNMENT
Responders may assign or transfer this Agreement with the express written consent of the City, whose consent will not be unreasonably withheld or unduly delayed. Upon the City's written consent, any such purchaser, assignee, successor, or delegate shall thereupon have all of the rights and responsibilities of the Responder. However, the City may assign any and all of its rights and obligations hereunder without the written consent but upon written notice thereof to the Responder (1) to any Affiliate; (2) pursuant to any sale or transfer of all or substantially all of its business or assets; (3) pursuant to any merger or reorganization; or (4) as part of a bona fide pledge to a third -party lending institution of collateral of the assignor's rights hereunder.

8. MERGERS/ACQUISITIONS
The Responder expressly acknowledges that it is an independent contractor. Nothing in this RFP is intended nor shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing the City to exercise control or direction over the manner or method by which the Responder or its subcontractors perform hereunder.

The services to be performed by the Responder shall not be assigned, sublet, or transferred without prior written approval of the City.

The successful Responder shall be required to notify the City of any potential merger or acquisition of which there is knowledge at the time that a Reply is submitted. Additionally, if the Responder shal I merge or be acquired by another company subsequent to the award of any Agreement resulting from this RFP, the following documents must be submitted to the City:
1 Corporate resolutions prepared by the successful Responder and new entity ratifying acceptance of the original Agreement, terms, conditions, and process

2. New Responder's Federal Identification Number (FEIN) 24 41

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SECTION 3 - AGREEMENTS

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42 City of Santa Maria
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AGREEMENT FOR PROFESSIONAL SERVICES
Tire -Related Services
Master Services Agreement for Services of Independent Contractor THIS AGREEMENT (Agreement") is made by and between the City of Santa Maria, a political subdivision of the State of California ("CITY'), and {ENTER BUSINESS} ("CONTRACTOR" and together with CITY, collectively, the "Parties" and each a "Party"), whose principal place of business is located at {ENTER ADDRESS}.

1. DESIGNATED REPRESENTATIVE
ENTER NAME, whose phone number is 805-925-0951 ext. xxxx and whose email address is xxxxacitvofsantamaria.orq is the representative of CITY and will administer this Agreement for and on behalf of CITY (provided, however, that such CITY representative shall not have the authority to approve or execute additional Statements of Work or any other amendment to or of this Agreement). {ENTER CONTRACTOR REPRESENTATIVE}, whose phone number is {ENTER PHONE NUMBER} and whose email address is {ENTER EMAIL}, is the authorized representative of CONTRACTOR who is duly authorized to administer this Agreement for and on behalf of CONTRACTOR. Changes to a Party's designated representative shall be made only after advance written notice to the other Party in accordance with Section 2, below.
z. NOTICES
All notices, claims, waivers, consents, and other communications required or permitted to be given under this Agreement (each a "Notice") shall be in writing and addressed to the receiving Party at the address for such Party set forth below (or to such other address that such receiving Party may designate from time to time in accordance with this Section 2), by personal delivery, facsimile, first-class mail via the United States Postal Service ("USPS"), registered or certified mail, or nationally recognized overnight courier service (in each case, return receipt requested, postage prepaid):

To CITY:

To CONTRACTOR:

Name
Public Works Fleet Services
810 W Church St
Santa Maria, CA 93458
Name
Business Street
City, State, Zip

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City of Santa Maria
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If sent by first-class mail, Notices shall be deemed to be received five (5) days following their deposit in the USPS mail. This Notices section shall not be construed as meaning that either Party agrees to service of process except as required by applicable law.

3. SCOPE OF SERVICES
CONTRACTOR shall provide to CITY the services (the "Services") set forth in statements of work to be issued by CITY and accepted by CONTRACTOR (each a "Statement of Work"). The initial Statements of Work are attached hereto as EXHIBITS A-1, A-2, and A-3 and incorporated herein by reference. Additional Statements of Work substantially in the same form as the Statements of Work attached hereto shall be deemed accepted and incorporated into this Agreement during the Term (defined below) only if signed by each Party's duly authorized designated representative. For purposes of this Agreement, the CITY Purchasing Agent is the duly authorized designated representative of CITY who is duly authorized to accept and sign such additional Statements of Work on behalf of CITY.

5. COMPENSATION OF CONTRACTOR
In full consideration of CONTRACTOR's services, CONTRACTOR shall be paid for performance of the Services under this Agreement in accordance with the terms of EXHIBIT B, attached hereto and incorporated herein by reference. Billing shall be made by invoice, which shall include the contract number assigned by CITY, and delivered to CITY at the address for Notices to CITY set forth in Section 2, above, following completion of the increments identified on EXHIBIT B. Unless otherwise specified on EXHIBIT B, payment shall be net thirty (30) days from delivery of invoice.

City of Santa Maria
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City of Santa Maria
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Term of this Agreement, CONTRACTOR may be providing services to others unrelated to CITY or to this Agreement. CONTRACTOR has no authority to commit, act for or on behalf of CITY, or bind CITY to any obligation or liability.

7. STANDARD OF PERFORMANCE
CONTRACTOR certifies that it has the skills, the expertise, and all licenses and permits necessary to perform the Services. Accordingly, CONTRACTOR shall perform all such Services in the manner and according to the standards observed by a competent practitioner of the same profession in which CONTRACTOR is engaged.

City of Santa Maria
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City of Santa Maria
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Agreement, no person having any such interest shall be employed by CONTRACTOR.

CONTRACTOR shall not release any of such items to other parties except upon prior written approval of CITY.

Unless otherwise specified in EXHIBIT A, CONTRACTOR hereby assigns to CITY all copyright, patent, and other intellectual property and proprietary rights to all data, documents, reports, photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials prepared or provided by CONTRACTOR pursuant to this Agreement (collectively referred to as "Copyrightable Works and Inventions"). CITY shall have the unrestricted authority to copy, adapt, perform, display, publish, disclose, distribute, create derivative works from, and otherwise use in whole or in part any Copyrightable Works and Inventions.

This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

City of Santa Maria
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City of Santa Maria
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Property") —and any derivative works of CITY Property shall remain CITY's property, and CONTRACTOR shall return or delete CITY Property whenever requested by CITY and whenever required in accordance with Section 19 of this Agreement.

CONTRACTOR may use CITY Property solely for the purpose of, and only to the extent necessary for, CONTRACTOR's provision of the Services hereunder.

CONTRACTOR shall not disclose, disseminate, publish, or transfer to any third party any CITY Property without CITY's prior written consent.

15. INDEMNIFICATION AND INSURANCE
CONTRACTOR agrees to and shall comply with the indemnification and insurance provisions as set forth in EXHIBIT C, attached hereto and incorporated herein by reference.

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services

18. NON -ASSIGNMENT
CONTRACTOR shall not assign, subcontract, delegate, or otherwise transfer, directly or indirectly, whether by operation of law or otherwise ("Transfer"), this Agreement or any of CONTRACTOR's rights or obligations under this Agreement without the prior written consent of CITY. Any attempted or purported Transfer in violation of this Section 18 shall be null and void and without legal effect and shall constitute grounds for termination. No Transfer shall relieve CONTRACTOR of any of its obligations hereunder.

B. By CONTRACTOR. Should CITY fail to pay CONTRACTOR all or any part of the payment set forth in EXHIBIT B, CONTRACTOR may, at CONTRACTOR's option, terminate this Agreement if such failure is not remedied by CITY within thirty (30) days of written Notice to CITY of such late payment.

Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents, or 31 48

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit CONTRACTOR to retain. Notwithstanding any other payment provision of this Agreement, CITY shall pay CONTRACTOR for satisfactory Services performed as of the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the Maximum Contract Amount or for profit on unperformed portions of Services. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the Services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the Services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.
zo. SECTION HEADINGS
The headings of the several sections herein, and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction, or effect hereof.

23. TIME IS OF THE ESSENCE
Time is of the essence in this Agreement, and each covenant and term is a condition herein.

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
and there have been no promises, representations, agreements, warranties, or undertakings by any of the Parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, duly executed by each of the Parties and by no other means. Each Party waives its future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.

26. SUCCESSORS AND ASSIGNS
This Agreement is binding on and inures to the benefit of the Parties and their respective successors and permitted assigns in accordance with Section 18, above.

31. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

32. ORDER OF PRECEDENCE
33 50

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
In the event of conflict between the provisions contained in Sections 1 through 33 of this Agreement ("Numbered Sections") and the provisions contained in the EXHIBITS, the provisions contained in the Numbered Sections shall control and prevail over those in the EXHIBITS, other than EXHIBITS C and D, which EXHIBITS C and D shall control and prevail. If any Statement of Work or quotes provided by CONTRACTOR incorporated into a Statement of Work include any standard terms from CONTRACTOR or any hyperlinks to standard terms or other provisions from CONTRACTOR CCONTRACTOR's Terms"), CONTRACTOR agrees that in the event of discrepancy, inconsistency, gap, ambiguity, or conflicting language between the CITY's terms set forth in the Numbered Sections and EXHIBITS B, C, D, and E hereto, on the one hand, and CONTRACTOR's Terms, on the other hand, the City's terms shall take precedence and control, followed by (i) task orders issued by CITY pursuant to a Statement of Work and then (ii) CONTRACTOR's Terms, if any.

IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

IN WITNESS WHEREOF, this agreement is executed by the Parties on the date first written above.

NAME of COMPANY CITY OF SANTA MARIA, a political
subdivision of the State of California
NAME
TITLE
Brett Fulgoni
Public Works Director
ATTEST:

Donna G. Schwartz, CMC
Chief Deputy City Clerk
34 APPROVED AS TO FORM:

Risk Manager
City Attorney
51 City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
EXHIBIT "A"

SCOPE OF SERVICES
Contractor hereby agrees to provide to the City of Santa Maria ("City"), as the scope of services under this Agreement, the services described in City's Request for Proposal for Tire -Related Services dated [insert date] (Exhibit "D"), which outlines the scope of services and work under this contract and the approved Contractor's Proposal dated [insert date] (Exhibit "E").

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
EXHIBIT "B"

PAYMENT
Progress authorization
Written authorization to proceed from the City authorizes the Contractor to generate the not -to- exceed cost of $750,000.

II. Additional tasks will be assigned as new exhibits to this contract, with each new task being numbered sequentially as Exhibit B1, B2, B3, etc.

III. Invoice procedure
A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Contractor shall submit the invoice for charges via email to [email protected].

C. The Contractor's bill shall be substantiated by appropriate documentation and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
EXHIBIT "C"

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto coverage (form CA 00 01) covering any auto (Code 1) or, if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' compensation insurance as required by the State of California and employer's liability insurance.

4. Errors and omissions liability insurance appropriate to the Contractor's profession.

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

2. Automobile liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers' compensation: Statutory limits.

4. Employer's liability: $1,000,000 per accident for bodily injury or disease.

5. Errors and omissions liability: $1,000,000 per occurrence or claim; $2,000,000 aggregate.

6. Cyber liability: $2,000,000 per occurrence or claim; $2,000,000 aggregate.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG
20 37 forms if later revisions are used).

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown and must be
before the date of the contract or the beginning of
contract work.
b. Insurance must be maintained, and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting"
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers
39 56

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII, unless otherwise acceptable to the City.

City of Santa Maria
Tire -Related Services
SECTION 4 - ATTACHMENTS

Page 41 ends

58 City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services

ATTACHMENT A - SCOPE OF WORK

1. Services include on -site and off -site tire retreading, mounting, dismounting, flat repairs, and roadside services 365 days a year.

2. On -site services are to be performed at the Public Works Fleet Services Facility located at 810 W. Church St., Santa Maria, CA 93458, and at the Santa Maria Regional Landfill Fleet Services Facility at 2065 E. Main St., Santa Maria, CA 93454.

3. Roadside services are to be performed at various locations within and outside City limits, including but not limited to flat tires and blowouts.

4. Live dispatch personnel are required to be available to respond to service calls from the City at all times.

5. Contractor must dispatch sufficient equipment and shall arrive at the service location within thirty (30) minutes of receiving the call for dispatch within City limits and within sixty (60) minutes for dispatch outside City limits.

RATES AND COSTS EXHIBIT
Vendor shall furnish all labor, materials, supplies, and equipment to perform operations necessary to complete the work as required.

Field Road Service: Flat Tires and Blowout Repairs
Hours of Service
Location
Cost per
Mile
Cost per
Hour
Minimum #
of Hours
Mileage
Fee
7:00 a.m. -5:00 p.m.

M —F
Within City
Limits
$
$
$
5:01 p.m. -6:59 a.m.

M —F
Within City
Limits
$
$
$
Weekends/Holidays
Within City
Limits
$
$
$
7:00 a.m. -5:00 p.m.

M —F
Outside City
Limits
$
$
$
5:01 p.m. -6:59 a.m.

M —F
Outside City
Limits
$
$
$
Weekends/Holidays
Outside City
Limits
$
$
$
Tire Retread*
Size
Manufacturer
Model
Cost per Tire
315180R22.5 Drive
Bandag
BRM
$
315/80R22.5 Drive
Bandag
BR M3
$
11R22.5 Drive
Bandag
UDR Drive
$
11R22.5 Drive
Bandag
DR 4.3 Drive
$
11R22.5
Bandag
BRSS
$
*Maximum repairs shal
*Include disposal of re -tread
be in accordance with manufacturer specifications.
materials or any other material after work has been completed. 42 59

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
Tire MountlDismount
Service Description
Location
Cost per Tire
Mount/Dismount Tires on Vehicle
On -Site
$
Mount/Dismount Ti res Loose
On -Site
$
Mount/Dismount Tires on Vehicle
Vendor Location
$
Mount/Dismount Tires Loose
Vendor Location
$
Repair Services
Service Description
Location
Cost per Tire
Flat Repair
On -Site
$
Flat Repair
Vendor Location
$
Retreading
Product ID
Product Description
Cost per Repair
215684
Repair with Retread SP -8 Radial
$
215379
Repair with Retread LP -10 Radial
$
215786
Repair with Retread B-24
$
215600
Repair with Retread CO -33
$
215601
Repair with Retread CO -35
$
215602
Repair with Retread CO -37
$
215888
Repair with Retread B-40
$
215922
Repair with Retread B-42
$
215956
Repair with Retread B-44
$
215633
Repair with Retread Spot
$
215667
Repair with Retread Radial Bead
$
215718
Repair Only SP -8 Radial
$
215381
Repair Only LP -10 Radial
$
215616
Repair Only B-24
$
215603
Repair Only CO -33
$
215604
Repair Only Ca -35
$
215605
Repair Only CO -37
$
215905
Repair Only B-40
$
215939
Repair Only B-42
$
215973
Repair Only B-44
$
215752
Repair Only Spot
$
Casings
Size
Classification
Cost per Casing
315/80R22.5
Grade A
$
11R22.5
Grade A
$
Tire Disposal
Size
Cost per Tire
Medium
$
Heavy
$
43 60

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services

ATTACHMENT B - PROPOSAL REQUIREMENTS
A. Proposals shall be a maximum of 30 individual pages (i.e., 15 double -sided, 30 single -sided, or a mix thereof for a total of 30 individual pages).

B. All proposals shall include the following minimum information:
a. Cover letter of interest: Please identify the location of the key individuals who will be assigned to work on this agreement. b. Com Dan/ Background: Provide a brief description of your company's history, capabilities, and target markets.
c. Management and Team Members: Provide a description of the team/contractor organization and a work plan that identifies the personnel to be assigned to each task. The organization description should clearly identify who will be the project manager and the day- to-day contact person for the job. Include relevant experience of the team members who will be assigned to the project.
d. Subcontractors: Provide a list of subcontractors to be used, if any, and their expertise as called for in Item 1, above.
e. Scope of Work: Describe the methodology, techniques, and procedures for each of the scope of work items, with an explanation of how the Proposer plans to approach the tasks and the steps that will be taken to complete the task, including analytical methods and tools. Proposers must demonstrate that they understand the magnitude and importance of each individual task. If appropriate, tasks should be organized into phases constituting measurable deliverables.
f. Orcanization Qualifications: Provide an outline of the organization qualifications, indicating relevant background experience and capabilities for this work. A list of major projects, both ongoing and planned, to which the organization is committed during the time frame of this project should also be provided. Include the staff resources devoted to those projects and the status of the projects. g
Project Experience: Describe at least three specific projects that the company and proposed key personnel have worked on within the past five (5) years, including client contact names, telephone numbers, and email addresses. If your company has completed similar projects without the involvement of the proposed key personnel, please note this in your proposal.
44 61

City of Santa Maria
Tire -Related Services
City of Santa Maria
Tire -Related Services
h. Project Management: Provide a description regarding how work is scheduled and prioritized and what structures are in place to ensure your company meets project timelines.
i. References: Provide at least three (3) client references with phone numbers for relevant work. Specify the client, location, contractor company members, participating individuals and their roles on team (manager, supervisor, project lead, etc.), type of work, implementation results or status, examples of work, and other relevant information as needed.

Your proposal should elaborate on all services your company offers, even if not specifically asked for in this RFP. If appropriate, identify the number of staff assigned to each of the service areas and summarize their individual qualifications.

C. Fee Schedule
A fee schedule shall be submitted as a part of this RFP in a separate sealed envelope.

Fee schedules submitted in response to this RFP shall identify rates that are no higher than the Proposer's standard commercial rates for the same services.

Fees submitted may be used as a basis of negotiation with the successful contractor.

Include an hourly rate for each category of employee and fees for applicable direct costs.

No "markup" will be allowed for direct costs.

If applicable, per diem shall be billed at a maximum of the GSA rate, and mileage shall be billed at the IRS mileage rate in place at the time of billing.

No "markup" will be allowed for per diem or mileage. Sub -contractor services are to be billed at cost plus ten percent (10%) maximum. 45 62

Attachment D
City of Santa Maria
Tire -Related Services

AGREEMENT FOR PROFESSIONAL SERVICES
Tire -Related Services
Master Services Agreement for Services of Independent Contractor THIS AGREEMENT ("Agreement") is made by and between the City of Santa Maria, a political subdivision of the State of California ("CITY"), and Southern Tire Mart ("CONTRACTOR" and together with CITY, collectively, the "Parties" and each a "Party"), whose principal place of business is located at 800 Highway 98, Columbia, MS 39429}
WHEREAS, CONTRACTOR represents that it is specially trained, skilled, experienced, and competent to perform the special services required by CITY and is willing to perform such services, and CITY desires to retain the services of CONTRACTOR pursuant to the terms, covenants, and conditions herein set forth; NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows:

1. DESIGNATED REPRESENTATIVE
David Giesmann, whose email address is [email protected], is the representative of CITY and will administer this Agreement for and on behalf of CITY (provided, however, that such CITY representative shall not have the authority to approve or execute additional Statements of Work or any other amendment to or of this Agreement). Jesse Delgado, whose email address is [email protected], is the authorized representative of CONTRACTOR who is duly authorized to administer this Agreement for and on behalf of CONTRACTOR. Changes to a Party's designated representative shall be made only after advance written notice to the other Party in accordance with Section 2, below.

To CITY:

David Giesmann
Public Works Fleet Services
810 W Church St
Santa Maria, CA 93458
[email protected]
To CONTRACTOR: Southern Tire Mart c/o Kent Saucier
800 Highway 98
Columbia, MS 39429
[email protected]
If sent by first-class mail, Notices shall be deemed to be received five (5) days following their deposit in the USPS mail. This Notices section shall not be construed as meaning that either Party agrees to service of process except as required by applicable law.

Attachment D
City of Santa Maria
Tire -Related Services

CONTRACTOR must promptly disclose to CITY, in writing, any potential conflict of interest. CITY retains the right to waive a conflict of interest disclosed by

Attachment D
City of Santa Maria
Tire -Related Services
CONTRACTOR if CITY determines it to be immaterial, and such waiver is only effective if provided by CITY to CONTRACTOR in writing.

CONTRACTOR shall not release any of such items to other parties except upon prior written approval of CITY.

This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

Attachment D
City of Santa Maria
Tire -Related Services
and whenever required in accordance with Section 19 of this Agreement.

CONTRACTOR may use CITY Property solely for the purpose of, and only to the extent necessary for, CONTRACTOR's provision of the Services hereunder.

CONTRACTOR shall not disclose, disseminate, publish, or transfer to any third party any CITY Property without CITY's prior written consent.

18. NON -ASSIGNMENT

Attachment D
City of Santa Maria
Tire -Related Services
CONTRACTOR shall not assign, subcontract, delegate, or otherwise transfer, directly or indirectly, whether by operation of law or otherwise ("Transfer"), this Agreement or any of CONTRACTOR's rights or obligations under this Agreement without the prior written consent of CITY. Any attempted or purported Transfer in violation of this Section 18 shall be null and void and without legal effect and shall constitute grounds for termination. No Transfer shall relieve CONTRACTOR of any of its obligations hereunder.

Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents, or

Attachment D
City of Santa Maria
Tire -Related Services
papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit CONTRACTOR to retain. Notwithstanding any other payment provision of this Agreement, CITY shall pay CONTRACTOR for satisfactory Services performed as of the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the Maximum Contract Amount or for profit on unperformed portions of Services. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the Services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the Services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.

23. TIME IS OF THE ESSENCE
Time is of the essence in this Agreement, and each covenant and term is a condition herein.

25. ENTIRE AGREEMENT AND AMENDMENT

Attachment D
City of Santa Maria
Tire -Related Services
This Agreement, including all EXHIBITS attached hereto, contains the entire understanding and agreement of the Parties with respect to the subject matter hereof, and there have been no promises, representations, agreements, warranties, or undertakings by any of the Parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, duly executed by each of the Parties and by no other means. Each Party waives its future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.

26. SUCCESSORS AND ASSIGNS
This Agreement is binding on and inures to the benefit of the Parties and their respective successors and permitted assigns in accordance with Section 18, above.

31. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

Attachment D
City of Santa Maria
Tire -Related Services

32. ORDER OF PRECEDENCE
In the event of conflict between the provisions contained in Sections 1 through 33 of this Agreement ("Numbered Sections") and the provisions contained in the EXHIBITS, the provisions contained in the Numbered Sections shall control and prevail over those in the EXHIBITS, other than EXHIBITS "C" and "D", which EXHIBITS "C" and "D" shall control and prevail. If any Statement of Work or quotes provided by CONTRACTOR incorporated into a Statement of Work include any standard terms from CONTRACTOR or any hyperlinks to standard terms or other provisions from CONTRACTOR ("CONTRACTOR's Terms"), CONTRACTOR agrees that in the event of discrepancy, inconsistency, gap, ambiguity, or conflicting language between the CITY's terms set forth in the Numbered Sections and EXHIBITS "B", "C", "D" and "E" hereto, on the one hand, and CONTRACTOR's Terms, on the other hand, the City's terms shall take precedence and control, followed by (i) task orders issued by CITY pursuant to a Statement of Work and then (ii) CONTRACTOR's Terms, if any.

IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

IN WITNESS WHEREOF, this agreement is executed by the Parties on the date first written above.

SOUTHERN TIRE MART CITY OF SANTA MARIA, a Municipal
Corporation
Kent Saucier
Director of Government Sales Brett Fulgoni
Director of Public Works
ATTEST: