Solana Beach City Council
June 24, 2026

In 1987, City Council adopted Resolution 1987-094 forming the Solana Beach Lighting Maintenance District (District) under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the California Streets and Highways Code (1972 Act). The District was formed for the purpose of levying and collecting funds for the installation, operation, and maintenance of streetlight facilities within the City. The District consists of two zones:
• Zone A is the successor agency to portions of San Diego County Lighting Maintenance District Nos. 1 and 3 (LMD1 and LMD3). Ballots issued in 1982 and 1984 to levy assessments for LMD1 and LMD3 were approved with a maximum charge of $25.00 per benefit unit. Properties within Zone A benefit from streetlights on six major circulation element streets as well as streetlights on their local streets.

The current Zone A assessment rate is $8.80 per benefit unit, well within the maximum allowable rate.
• Zone B, also known as the "Dark Sky Zone", includes properties that do not have streetlights on their local streets and are therefore only assessed for their proportional share of the circulation element streetlight costs. The maximum assessment rate of $1.62 per benefit unit was established in the Engineer's Report approved prior to the adoption of Proposition 218 in November 1996 (Resolution 1994-048). The current Zone B assessment rate remains at $1.62 per benefit unit.

The District is funded through a combination of ad valorem property tax revenue and property-owner-paid assessments collected through property tax bills. The amount each parcel is charged is based on the type of land use and the number of trips generated, represented as benefit units, using traffic generation rates from the SANDAG Traffic Generators Manual, with a single-family residence assessed at one benefit unit. The Engineer's Report outlines program components, costs, and revenue required to fund services.

In 2012, all City-owned streetlights were retrofitted with LED technology using District reserve funds. The retrofit covered approximately two-thirds of the City's 801 streetlights; the remaining one-third are owned and maintained by SDG&E. The LED fixtures use approximately 50% less energy than the lights they replaced, and the resulting savings are reflected in the District budget.

Staff have reviewed the FY 2026/27 budget and determined that the current assessment is sufficient to fund operation and maintenance of streetlights for the next fiscal year. Staff is proposing no increase in fees for FY 2026/27, with Zone A remaining at $8.80 per benefit unit and Zone B at $1.62 per benefit unit.

A public hearing is required to receive public testimony and confirm the Engineer's Report before assessments can be submitted to the County Auditor. City staff will publish a notice in a newspaper of local circulation for the public hearing on July 15, 2026 to levy Item J.8
June 24, 2026
Lighting Maintenance District Levies-Set Public Hearing

assessments for the District. Upon Council approval, staff will submit information to the County by August 10th to collect assessments through the tax rolls.

CEQA COMPLIANCE STATEMENT:

Section 15301 of the California Environmental Quality Act (CEQA) Guidelines (Class 1 — Existing Facilities) categorically exempts from CEQA review the "operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use." The approval of annual assessments for the ongoing operation and maintenance of existing public streetlight facilities and will result in negligible or no expansion of existing use. Therefore, this action is categorically exempt from CEQA pursuant to Section 15301 of the State CEQA Guidelines.

FISCAL IMPACT:

Funds for this request are included in the Fiscal Year 2026/27 Adopted Budget. The District is funded by property owner assessments and the District share of one percent ad valorem property tax revenues. The amount of revenue generated from the proposed benefit assessments is projected to be $75,187 for FY 2026/27.

WORK PLAN:

While the levy of assessments is not explicitly identified in the current Work Plan, this action supports General Governance and Fiscal Responsibility by providing revenue for the annual operational budget to ensure proper operation, rehabilitation, and maintenance of the City's streetlight system. Proactive and routine streetlight maintenance reduces the likelihood of equipment failures and supports the City's broader goal of maintaining reliable, safe, and resilient public infrastructure.

OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2026-075 approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2026/27 for proceedings of the annual levy of assessments within a special maintenance district.

Item J.8
June 24, 2026
Lighting Maintenance District Levies-Set Public Hearing

2. Adopt Resolution 2026-076 declaring intention to provide for an annual levy and collection of assessments in a special maintenance district and setting a time and date for a public hearing; and scheduling the public hearing for July 15, 2026. _________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2026-075, Approving Engineer’s Report

2. Resolution 2026-076, Setting Public Hearing

3. Lighting Maintenance District Engineer’s Report for FY 2026/27 Item J.8
ATTACHMENT 1
RESOLUTION 2026-075

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, APPROVING THE

SOLANA BEACH LIGHTING MAINTENANCE DISTRICT
ENGINEER’S REPORT FOR FISCAL YEAR 2026/27 FOR

PROCEEDINGS FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN A SPECIAL LIGHTING DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by separate Resolution, initiate proceedings and order the preparation of the Engineer's Report (hereinafter referred to as Report) for the annual levy of assessments within a special Lighting District, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as Lighting District); and WHEREAS, the Report, as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution, was presented to the City Council; and
WHEREAS, the City Council examined and reviewed the Report as presented and is satisfied with each and all the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, are spread in accordance with the special benefits received from the improvements to be maintained, as set forth in said Report.

NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:

1. That the above recitals are all true and correct.

2. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2026/27, as presented, consists of the following:
a. Plans and specifications describing the general nature, location and extent of the improvements to be maintained as described in the City’s Street Light Master Plan. No other substantial changes in existing improvements or zones are proposed for the next fiscal year; all improvements to be maintained are in existing public streets, or sidewalks, or public leaseholds, of the City; and
b. Estimate of cost, including the amount of the annual installment for the forthcoming fiscal year; and
c. Diagram of the Lighting District; and
Item J.8
Resolution 2026-075
Approve Engineering Report for Lighting District for FY 2026/27

d. Assessment of the estimated cost, including the amount of individual annual installments for the next fiscal year. No assessments on any existing parcels within the Lighting District are to be increased from those as levied in Fiscal Year 2026/07; and

3. That the Report, as presented, is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of this meeting shall reflect the presentation of the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2026/27.

PASSED AND ADOPTED this 24th day of June, 2026, at a Regular Meeting of the City Council of the City of Solana Beach, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.8
ATTACHMENT 2
RESOLUTION 2026-076

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, DECLARING ITS

INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS IN A SPECIAL

LIGHTING DISTRICT, AND SETTING A TIME AND PLACE

FOR PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Solana Beach, California, has previously formed a special Lighting District pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as the "Lighting District"); and WHEREAS, at this time, the City Council desires to initiate proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for costs and expenses necessary to pay for the maintenance of the improvements in said Lighting District; and
WHEREAS, the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2026/27 (herein referred to as Report), has been presented to and approved by the City Council as a separate action, as required by law, and the City Council desires to continue with the proceedings for said annual levy.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitals are all true and correct.

2. That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, maintenance and/or servicing of such improvements from those parcels which specially benefit from improvements described below for the above-referenced Lighting District. The improvements are generally described as follows:
a. The operation, maintenance and servicing of the following improvements, all within existing public streets, public sidewalks, or public leaseholds of the City; and
b. Public lighting and street lighting improvements, together with appurtenances; and
Item J.8
Resolution 2026-076
Set Public Hearing for Lighting District for FY 2026/27

c. All improvements are detailed in the City’s Street Light Master Plan. No substantial changes in existing improvements or zones are proposed as a part of these proceedings.

3. That said works of improvement are of special benefit to the properties within the boundaries of said Lighting District, which Lighting District the legislative body previously declared to be the area specially benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Lighting District.

4. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2026/27, as preliminarily approved by this legislative body, is on file with the City Clerk and open for public inspection. Reference is made to the Report for a full and detailed description of the improvements to be maintained, the boundaries of the Lighting District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the Lighting District.

5. All costs and expenses of the works of maintenance and incidental expenses have been apportioned and distributed to the benefiting parcels in accordance with the special benefits received from the proposed work. The amount assessed on any existing property has not been increased since FY 2009/10.

6. Notice is hereby given of a public hearing on the 15th day of July, 2026 at 6:00 p.m.

7. At that time, the legislative body will consider and finally determine whether to levy the proposed annual assessment, and to hear all protests relating to said proposed proceedings, or the estimate of the cost and expenses of the proposed maintenance, or the proposed annual assessment; and any and all persons interested may file a written protest at [email protected] before 12:00 p.m. of the hearing day or, having filed such a protest, may file a written withdrawal of that protest at [email protected] prior to 12:00 p.m. of such hearing day. Any such written protest must state all grounds for objection. A written protest by a property owner must contain a description sufficient to identify the property owned by such person, e.g. assessor’s parcel number.

Any interested person may mail a protest to the following address:

CITY CLERK

CITY OF SOLANA BEACH
635 S. HIGHWAY 101
SOLANA BEACH, CA 92075
[email protected]
Item J.8
Resolution 2026-076
Set Public Hearing for Lighting District for FY 2026/27

To be considered by the legislative body, all protests must be received by 12:00 p.m. the public hearing date. A postmark prior to such date and time will not be sufficient.

8. That the City Clerk is hereby authorized and directed to give notice as required by law by causing a copy of the Resolution to be published in the newspaper of general circulation within said City; and publication to be completed not less than ten (10) days prior to the date set for the public hearing.

PASSED AND ADOPTED this 24th day of June, 2026, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.8
City of Solana Beach
Lighting Maintenance District
Engineer’s Report
Fiscal Year 2026/27
May 18, 2026
ATTACHMENT 3
Item J.8

TABLE OF CONTENTS
Introduction................................................................................................................................................... 3 General Description of The District ............................................................................................................... 3 Designation of Zones..................................................................................................................................... 4 District Improvement.................................................................................................................................... 4 Method of Apportionment............................................................................................................................ 6 District Financing........................................................................................................................................... 6 Assessment Roll............................................................................................................................................. 6 Calculation of Assessment Fees..................................................................................................................... 7 Exhibit 1 - Streetlight Zone Map
Exhibit 2 - Derivation of Streetlight Benefit Units
Exhibit 3 - Budget 2026/27
Item J.8
City of Solana Beach Lighting Maintenance District Page 1 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
Introduction
The City of Solana Beach (“City”) Lighting Maintenance District (“District”) was formed to provide funding for operation, maintenance and servicing of all lights within the City, owned both by the City of Solana Beach and San Diego Gas and Electric as shown on the City’s Streetlight Master Plan. The City Council, pursuant to the provisions of the “Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Street and Highway Code of California” (Act), desires to levy and collect annual assessment against lots and parcels within the District beginning in the fiscal year beginning July 1, 2026, and ending June 30, 2027. The collected assessments would pay for the operation, maintenance and servicing of the public lighting improvements within the City. The proposed assessments are based on the City’s estimate for the cost for Fiscal Year (“FY”) 2026/2027 to maintain the District that provides a special benefit to properties assessed within the District. The assessment rates set for FY 2026/27, as set forth in this Engineer’s Report (“Report”), do not exceed the maximum rates established at the time the District was formed, therefore, the City and the District are not required to go through property owner ballot procedure to establish the 2026/27 assessment rates. This report describes the District boundaries and the proposed operation, maintenance and services to be assessed to the property owners located within the District. For this Report, each lot or parcel to be assessed refers to an individual property and is assigned its own Assessment Parcel Number (“APN”) by the San Diego County (“County”) Assessor’s Office as shown on the latest equalization roll of the assessor. Following the conclusion of the Public Hearing, the City Council will confirm the Report as submitted or amended and may order the collection of the assessments for FY 2026/2027.

General Description of the District
The boundaries of the District are defined as being contiguous with the boundaries of the City of Solana Beach. The properties within the District include single-family residential, multi-family residential, timeshare, multiuse, commercial and industrial parcels.

Section 22573, Landscape and Lighting Act of 1972 (“1972 Act”), requires assessments to be levied according to benefit rather than according to assessed value. This section of the 1972 Act states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The 1972 Act also provides for the classification of various areas within an assessment district into different zones where, "...by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory, which will receive substantially the Item J.8
City of Solana Beach Lighting Maintenance District Page 2 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
same degree of benefit from the improvements. An assessment district may consist of contiguous or non-contiguous areas."
Properties owned by public agencies, such as a city, county, state, or the federal government, are not assessable without the approval of the particular agency. For this reason, they are traditionally not assessed.

Designation of Zones
The District consists of two zones in the City of Solana Beach; Zone “A” and Zone “B”.

Properties within Zone “A”, which represent the majority of the parcels in the City, benefit from streetlights on six significant circulation element streets as well as streetlights on their local streets. Properties within Zone “B”, also known as “Dark Sky Zone”, do not have streetlights on their local streets. These properties benefit only from streetlights on circulation element streets and do not benefit from streetlights on local streets. A map showing the boundaries of the District and the zones is on file in the office of the City Engineer and is also attached herein as Exhibit 1.

District Improvements
The public lighting improvements to be maintained and serviced include but are not limited to the following:
 Maintenance, repair and replacement of public light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, repairing damages caused by automobile accidents and vandalism, and repairing normal deterioration caused by time and weather.
 Electrical conduit repair and replacement due to damage by vandalism and normal deterioration.
 Service-call maintenance repair and replacement including painting, replacing worn out electrical components and repairing damage due to accidents, vandalism, and normal deterioration.
 Payment of the electrical bill for the existing street lighting system.  Responding to constituent and business inquiries and complaints regarding the public lighting.

Maintenance
The City provides services and furnishes materials for the ordinary and usual maintenance, operation and servicing of public lighting improvements facilities and appurtenant facilities.

This includes inspecting lights during daylight as well as evening hours for condition assessment and performing repair, removal or replacement of all or part of any of the streetlights found to be inoperable in order to provide for the health welfare and safety of the residents in the district.

Item J.8
City of Solana Beach Lighting Maintenance District Page 3 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
Servicing
The City workforce along with assistance from private contractors provide all labor, materials, equipment and utilities necessary to maintain and operate the public lighting improvements or appurtenant facilities in order to provide adequate illumination.

City’s Streetlight System
The City’s streetlight system consists of streetlights which are owned by San Diego Gas and Electric (SDG&E) and streetlights that are owned by the City of Solana Beach. A listing (printout) showing the type, size, location and ownership of the specific streetlights in the City is on file in the Office of the City Engineer. There are currently 801 streetlights in the District of which 149 are located on circulation element streets such as Highway 101, Lomas Santa Fe Drive, Via De La Valle, Cedros Avenue, San Andres Drive, Highland Avenue and Stevens Avenue. The remaining 652 streetlights are located on local streets.

Approximately 274 streetlights are owned and maintained by SDG&E and the remaining 527 streetlights are owned and maintained by the City of Solana Beach. The City pays SDG&E for the use of their streetlights. For the purpose of this report, all lights have been analyzed regardless of ownership. Additionally, there are 247 bollard lights and 16 pedestrian pole lights on the Coastal Rail Trail that are included in the District.

Streetlight Retrofit
In April 2012, the City entered into an agreement with Chevron Energy Solution (Chevron ES) for a series of energy efficient projects, which included retrofitting all City-owned streetlights to the latest LED technology. This project replaced approximately two-thirds of the streetlights throughout the City, which included all streetlights owned and operated by the City. The remaining one-third of the streetlights were not retrofitted because they are owned and operated by SDG&E. Because of this partial ownership arrangement, streetlights in some neighborhoods remained unchanged.

Capital Improvement Projects
Since the City-owned streetlights were converted to LED fixtures in 2012, there has not been a need for a capital improvement project for the streetlights this past year.

Method of Apportionment
The 1972 Act requires that a parcel’s assessment may not exceed the reasonable cost for the proportional benefit conferred to that parcel. To establish the benefit to the individual lots or parcels within the district, an Equivalent Benefit Unit (“EBU”) system based on land use is used along with special consideration based on City’s “Dark Sky Zone”. Each parcel of land in the District was determined to have a specific land use. Each land use type was assigned a land use factor determined by trip generation rates developed by San Diego Association of Governments (SANDAG). If a land use category was not included in the SANDAG study, the Engineering Department made a determination as to its probable trip Item J.8
City of Solana Beach Lighting Maintenance District Page 4 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
generation compared to that of a single family residential and assigned a land use factor accordingly. Single-family residential units were assigned a land use factor of 1.0 regardless of its size. The theory is that all single-family residential units, regardless of parcel or house size, generate approximately the same number of trips and therefore receive the same benefit from the use of streets and their appurtenances such as streetlights. Under this method, vacant lots are assigned an EBU of zero. Exhibit 2 provides the EBU determination for all land uses within the City.

District Financing
The District will be financed by assessing a benefit assessment and by using the District’s share of 1.0 percent ad valorem tax revenues. The amount to be generated from the benefit assessment is $8.80 per benefit unit in Zone “A” and $1.62 per benefit unit in Zone “B”. As mentioned above, the total amount of revenue to be generated by assessment was calculated from a methodology, which identifies two benefit zones within the District. This methodology assumes that circulation element streetlights provide City-wide benefit and therefore properties located in Zone “B”, the Dark Sky Zone properties, are assessed for this portion of the District’s expenses only. Properties located within Zone “A” are assessed for expenses associated with the streetlights located on the circulation element streets as well as those on local streets. Both the circulation element streetlight benefit and local streetlight benefit are allotted in proportion to the Average Daily Traffic (ADT) generated by properties within the District to establish equivalent benefit charge per property. These are estimates only because the County Assessor’s information will not be available until August 2025. The City does not assess governmental agencies owning properties within the District. See Exhibit 3 for the proposed District budget.

Assessment Roll
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the County Assessor’s map for the year in which this Report is prepared. A listing of parcels assessed within the District, along with the proposed assessment amounts, has been submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in FY 2026/27. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report.

Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

Item J.8
City of Solana Beach Lighting Maintenance District Page 5 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
Calculation of Assessment Fees
Following is a calculation of assessment fees for the Solana Beach Lighting District. There are two zones in this lighting district; Zone “A” and Zone “B”.

Total streetlights on six circulation element streets 149 Total streetlights on local streets 652
Total streetlights 801
Bollard lights on Coastal Rail Trail 247
Pedestrian pole lights on Coastal Rail Trail 16
Total Benefit Units in Zone “A” 8,456
Total Benefit Units in Zone “B” 478
Assessment per Benefit Unit in Zone “A” $8.80
Assessment per Benefit Unit in Zone “B” $1.62
Total Assessment for Zone “A” $74,413
Total Assessment for Zone “B” $774
Total Assessment for the District $75,187
Item J.8
City of Solana Beach Lighting Maintenance District Page 6 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
EXHIBIT 1

STREETLIGHT ZONE MAP
Item J.8
City of Solana Beach Lighting Maintenance District Page 7 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
EXHIBIT 2

DERIVATION OF STREETLIGHT BENEFIT UNITS
Traffic generation rates are derived from a report issued by the San Diego Association of Governments (SANDAG) dated April 2002. The information in the report is based on the San Diego Traffic Generators manual. Land uses are defined by the County Assessor. Using traffic generated by single family dwellings as 10 per dwelling unit (d.u.) or 40 per acre, the derivation of Benefit Units from land use is as follows:

LAND USE BENEFIT UNITS HOW DERIVED
Vacant Land 0.0 Generateslittle or no traffic.

Assigned a value of 0.0
Residential 1.0/d.u. 10 trips/d.u.
10 trips/d.u.

Time Shares .02/Time Share 0.2 trips/time share
10 trips/d.u.

Mobilehome/Trailer Parks 0.5/Space 5 trips/d.u. orspace 10 trips/d.u.
1-3 Story Misc. Stores 10.0/Acre 400 trips/acre
40 trips/acre
4+ Story Offices/Stores 15.0/Acre 600 trips/acre
40 trips/acre
Regional Shopping Center Medical,
Dental, Animal Hospital

12.5/Acre 500 trips/acre
40 trips/acre
Community Shopping Center 17.5/Acre 700 trips/acre
40 trips/acre
Neighborhood Shopping Center 30.0/Acre 1200 trips/acre
40 trips/acre
Item J.8
City of Solana Beach Lighting Maintenance District Page 8 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
Hotel, Motel 5.0/Acre 200 trips/acre
40 trips/acre
Convalescent Hospital, Rest Home 1.0/Acre 40 trips/acre 40 trips/acre
Office Condominiums 0.5/Condo 20 trips/condo
10 trips/d.u.

Parking lot, Garage, Used Cars, Auto
Sales/Service, Service Station

7.5/Acre 300 trips/acre
40 trips/acre
Bowling Alley 7.5/Acre 300 trips/acre
40 trips/acre
Item J.8
City of Solana Beach Lighting Maintenance District Page 9 Fiscal Year 2026/2027 Engineer’s Report 5/18/2026
EXHIBIT 3

STREETLIGHT DISTRICT PROPOSED BUDGET FISCAL YEAR
2026/27
Amended Budget
2025/26
Adopted Budget
2026/27
COSTS
Energy $120,782 $125,000
Maintenance 451,993 429,309
Administration 150,594 153,931
Capital Outlay 0 0
Debt Service 70,375 70,375
Contingency Reserve 4,033,607 4,218,300
TOTAL COSTS $4,827,351 $4,996,915

FUNDING
Property Taxes $700,380 $728,335
Benefit Fees 76,500 76,500
Interest 95,135 97,989
Intergovernmental 13,904 14,225
Fund Balance 3,941,432 4,079,866
TOTAL RESOURCES $4,827,351 $4,996,915
Item J.8
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.9.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Public Works Department - Luis Carrillo, Deputy Director of Public Works
SUBJECT: City Council Consideration of Resolution 2026-069 Awarding a Construction Contract to Real Estate
Consulting & Services, Inc., for Fire Station Interior
Improvements
BACKGROUND:

The Public Works Division is responsible for the maintenance, repair, and operational oversight of all City-owned facilities. These responsibilities include conducting routine inspections, performing preventative maintenance, troubleshooting facility issues, and completing repairs as needed to ensure the safe, reliable, and efficient operation of City facilities for both the public and City staff. While many maintenance and repair services are performed by City staff, larger-scale renovation and improvement projects are typically completed by qualified outside contractors.

An inspection of the Fire Station identified several areas requiring renovation due to age, wear, and ongoing maintenance. Planned improvements include upgrades to the living room, Emergency Operations Center (EOC), dormitory rooms, and office spaces, along with full carpet replacement on both floors. The existing built-in cabinetry, closet storage, and entertainment center furnishings have reached the end of their useful service life and are in need of replacement to maintain a functional and professional working environment.

This item is before the City Council for consideration of Resolution 2026-069 (Attachment 1) awarding a Construction Contract to the responsive and responsible bidder, Real Estate Consulting & Services, Inc., for interior renovations.

DISCUSSION:

The Fire Station interior improvements include replacement of the dormitory room closet storage areas, living room entertainment center, and Emergency Operations Center closet and storage area, along with carpet replacement throughout both floors. These improvements are designed to enhance functionality, durability, and working conditions while reducing long-term maintenance costs.

Item J.9
June 24, 2026
Fire Station Interior Improvements Contract

In March 2026, the City issued a Request for Bids (RFB) for the Project. The RFB was publicly advertised through the City’s electronic procurement platform, BidNet Direct, to solicit competitive bids from qualified contractors capable of performing the required work.

By the bid submission deadline of May 12, 2026, the City received two responsive bids from Real Estate Consulting & Services, Inc. and GQ Builders, Inc. On May 12, 2026, at 2:00 p.m., the City Clerk’s Office publicly opened and read the submitted bids. A summary of the bid results is provided in Table 1.

Table 1: Bid Results
Bidders Base Bid
Real Estate Consulting & Services, Inc. $164,747
GQ Builders, Inc. $399,000
City Staff conducted a comprehensive evaluation of the submitted bids and supporting materials, including contractor qualifications, relevant experience, responsiveness to the bid requirements, and overall project costs. Real Estate Consulting & Services, Inc. submitted a responsive bid with significantly lower pricing, approximately half the cost of the bid submitted by GQ Builders, Inc. In addition, Real Estate Consulting & Services has previously performed similar services for the City, including handyman and facility improvement services, and has demonstrated the ability to complete projects in a reliable and satisfactory manner.

Based on this evaluation, staff determined that Real Estate Consulting & Services, Inc. is the most qualified firm to provide renovation services. Staff recommends awarding a construction contract to Real Estate Consulting & Services, Inc. for the Fire Station Renovation Project.

CEQA COMPLIANCE STATEMENT:

The Fire Station interior improvements are exempt from the California Environmental Quality Act pursuant to a Class 1 Categorical Exemption (14 CCR Section 15301), which covers minor alterations to existing public facilities with negligible or no expansion of use.

No exceptions under Section 15300.2 apply.

FISCAL IMPACT:

The Fiscal Year 2026/27 Adopted Budget includes $140,000 in Account No. 1406510.66610 for Fire Station interior improvements. As part of tonight’s Fiscal Year 2027 Budget Update, Staff requested an additional budget appropriation in the amount of $47,000 from the Facilities Replacement Fund to fully fund the proposed project. Although the construction contract will be awarded in FY 2025/26, construction activities are anticipated to begin in FY 2026/27.

Item J.9
June 24, 2026
Fire Station Interior Improvements Contract

If approved, the construction contract for the Fire Station interior improvements would include a base contract amount of $164,747, along with a contingency of $22,253 to address any unforeseen conditions or additional work that may arise during construction.

The total not-to-exceed project amount would be $187,000 for Fiscal Year 2026/27.

Staff recommend that the City Council award a construction contract at an amount not to exceed $187,000 and authorize the City Manager to approve Change Orders within the approved project budget.

WORK PLAN:

The Fire Station Renovation Project is identified in the City's Capital Improvement Program (CIP) as part of the City's ongoing commitment to maintaining safe, functional, and operational public facilities. This project addresses long-standing deferred maintenance through proactive replacement of aging interior infrastructure, and will improve functionality, enhance working conditions for Fire Department personnel, reduce ongoing maintenance demands, and extend the useful life of the facility. The project reflects the City's broader goal of sustaining reliable, well-maintained public infrastructure through planned capital investment.

OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommend that the City Council adopt Resolution 2026-069.

1. Aware and authorize the City Manager to execute a Construction Contract to Real Estate Consulting & Service, Inc., for the Fire Station Interior Improvements Project, in a not to exceed amount of $187,000 for FY 2026/2027.

2. Authorizing the City Manager to approve Change Orders within the approved project budget.
_________________________
Alyssa Muto, City Manager
Item J.9
June 24, 2026
Fire Station Interior Improvements Contract

Attachments:

1. Resolution 2026-069
Item J.9
ATTACHMENT 1
RESOLUTION 2026-069

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO REAL ESTATE
CONSULTING & SERVICES, INC., FOR FIRE STATION

INTERIOR IMPROVEMENTS
WHEREAS, the Public Works and Engineering Department is responsible for the maintenance, repair, and operational oversight of all City-owned facilities. These responsibilities include conducting routine inspections, performing preventative maintenance, troubleshooting facility issues, and completing repairs as needed to ensure the safe, reliable, and efficient operation of City facilities for both the public and City staff.; and
WHEREAS, in March 2026, the City issued a Request for Bids (RFB) for the Fire Station Interior Improvements Project. The RFB was publicly advertised through the City’s electronic procurement platform, BidNet Direct, to solicit competitive bids from qualified contractors capable of performing the required work; and WHEREAS, by the bid submission deadline of May 12, 2026, the City received two responsive bids from Real Estate Consulting & Services, Inc. and GQ Builders, Inc. On May 12, 2026, at 2:00 p.m., the City Clerk’s Office publicly opened and read the submitted bids; and
WHEREAS, City Staff conducted a comprehensive evaluation of the submitted bids and supporting materials, including contractor qualifications, relevant experience, responsiveness to the bid requirements, and overall project costs. Based on this evaluation, staff determined that Real Estate Consulting & Services, Inc. is the most qualified firm and best suited to provide the requested interior improvements and renovation services. Staff therefore recommend awarding a construction contract to Real Estate Consulting & Services, Inc. for the Fire Station Renovation Project; and WHEREAS, based on the combination of qualifications, cost, and overall value, staff recommends awarding a construction contract to Real Estate Consulting & Service, Inc., for Fire Station Improvements.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. Award and authorize the City Manager to execute a Construction Contract to Real Estate Consulting & Service, Inc., for the Fire Station Interior Improvements Project, in a not to exceed amount of $187,000 for FY 2026/2027.

Item J.9
June 24, 2026
Fire Station Interior Improvements Contract

3. Approve the City Manager to approve Change Orders within the approved project budget.

PASSED AND ADOPTED this 24th day of June, 2026, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.9
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.10.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Public Works Department - Luis Carrillo, Deputy Director of Public Works
SUBJECT: City Council Consideration of Resolution 2026-077 Amending the Professional Services Agreement with
California Office Cleaning, Inc., for Citywide Janitorial Services
BACKGROUND:

The Public Works and Engineering Department is responsible for ensuring that city-owned facilities are maintained in a clean, safe, sanitary, and functional condition for employees and the public. A key component of this responsibility is the provision of comprehensive janitorial services, including routine facility cleaning, restroom sanitation and stocking, waste and recycling collection, supply replenishment, and the maintenance of common areas and public-facing spaces.

To ensure consistent service quality and operational efficiency, janitorial services are provided by a qualified contractor selected and managed by the Public Works Division through a competitive bidding process. The contractor is responsible for performing routine cleaning and custodial services in accordance with the City's service requirements, standards, and schedules, helping to maintain a professional and welcoming environment across all City facilities.

This item is before the City Council for consideration of Resolution 2026-077 (Attachment 1) to authorize the City Manager to execute an amendment to the Professional services Agreement (PSA) with California Office Cleaning, Inc., the City’s current service provider, for Citywide Janitorial Services.

DISCUSSION:

In April 2024, the City Council approved Resolution 2024-035 authorizing the City Manager to execute a Professional Services Agreement (PSA) with California Office Cleaning, Inc. (COCI) for Citywide Janitorial Services in the amount of $127,880, with the option to extend the agreement for four additional one-year terms at the City's discretion. COCI was Item J.10
June 24, 2026
PSA Amendment with California Office Cleaning, Inc.

selected following a competitive process in which eight proposals were received and was determined to be the most qualified firm based on their responsiveness, accountability, institutional knowledge of City facilities, and overall service delivery. COCI has served as the City's janitorial service provider since December 2019.

Over the past year, the Fire Department has expanded staffing levels at the City’s Fire Station, resulting in increased daily occupancy and a corresponding need for more frequent custodial services to maintain appropriate health, safety, and cleanliness standards. Public Works and Fire Department staff collaborated to assess facility conditions and jointly developed a scope of work for enhanced janitorial services at the Fire Station, including weekly cleaning of offices, common areas, restrooms, kitchen and breakroom facilities, and flooring. Public Works staff subsequently negotiated with COCI to add these services to the existing PSA at a cost of $625 per month, or $7,500 annually. Utilizing the existing contractor provides continuity of service, avoids procurement delays, and allows the City to address the increased cleaning needs in a timely and cost-effective manner.

In addition to the recurring weekly services, staff is recommending the inclusion of $2,500 annually for as-needed janitorial services. These supplemental services may include carpet cleaning, floor waxing, interior and exterior window cleaning, deep cleaning of hightraffic areas, pressure washing of entryways, upholstery cleaning, and other specialized custodial services that are periodically required to maintain City facilities in good condition.

Including funding for these services for all City facilities will provide flexibility to address unforeseen cleaning needs and support the long-term upkeep.

The proposed contract amendment in the amount of $10,000 ensures that janitorial service levels remain aligned with the operational demands of the Fire Station while maintaining a clean, safe, and professional environment for Fire Department personnel and visitors.

CEQA COMPLIANCE STATEMENT:

This action is exempt from the California Environmental Quality Act (CEQA) pursuant to the general rule set forth in Section 15061(b)(3) of the State CEQA Guidelines, as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

FISCAL IMPACT:

The Fiscal Year 2026/27 Adopted Budget includes $127,880 in Account No. 1006570- 65260 for janitorial services at City facilities. To fund the proposed contract amendment for additional Fire Station janitorial services ($7,500) and as-needed services ($2,500), staff is requesting an additional appropriation of $10,000 from the Fire Department, Maintenance of Buildings and Grounds, Account No. 1006120-65260.

If approved, the contract amendment will increase the not-to-exceed annual contract amount with California Office Cleaning, Inc. from $127,880 to $137,880 for Fiscal Year 2026/27, and subsequent fiscal years.

Item J.10
June 24, 2026
PSA Amendment with California Office Cleaning, Inc.

WORK PLAN:

Although janitorial services are not specifically identified as a standalone item in the City Council Work Plan, they are an essential component of the City's ongoing commitment to maintaining safe, functional, and well-maintained public facilities. The proposed contract amendment supports the City's responsibility to provide a clean, sanitary, and safe working environment for Fire Department personnel, particularly in response to increased facility use resulting from recent staffing expansions.

The additional janitorial services will help ensure that the Fire Station continues to meet operational, health, and safety standards while supporting the daily needs of emergency response personnel. This contract amendment aligns with the City's broader objective of preserving public assets through proactive facility maintenance, protecting the long-term condition of City-owned facilities, and ensuring reliable and efficient operations for employees and the public.

OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommend that the City Council adopt Resolution 2026-077.

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with California Office Cleaning, Inc., for Citywide Janitorial services, for Fiscal Year 2026/2027, and subsequent years, increasing the contract by $10,000 for a total not-to-exceed amount of $137,880.

2. Approving a Budget Appropriations increase from Account No. 1006120-65260, in the amount of $10,000 for FY 2026/27, and subsequent years.

3. Authorizing the City Treasurer to amend the FY 2026/27 Adopted budget accordingly.
_________________________
Alyssa Muto, City Manager
Item J.10
June 24, 2026
PSA Amendment with California Office Cleaning, Inc.

Attachments:

1. Resolution 2026-077
Item J.10
Attachment 1
RESOLUTION 2026-077

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AMENDING THE

PROFESSIONAL SERVICES AGREEMENT WITH
CALIFORNIA OFFICE CLEANING, INC., FOR CITYWIDE

JANITORIAL SERVICES
WHEREAS, The Public Works Department is responsible for ensuring that all Cityowned facilities are maintained in a clean, safe, sanitary, and functional condition for employees and the public. A key component of this responsibility is the provision of comprehensive janitorial services, including routine facility cleaning, restroom sanitation and stocking, waste and recycling collection, supply replenishment, and the maintenance of common areas and public-facing spaces; and
WHEREAS, Over the past year, the Fire Department has expanded staffing levels within the Fire Department through the addition of new administrative personnel, resulting in increased daily occupancy and use of the facility. This increased activity has created a need for more frequent cleaning and custodial services to maintain appropriate health, safety, and cleanliness standards for Fire Department personnel and visitors; and WHEREAS, the Fiscal Year 2026/27 Adopted Budget includes $127,880 in Account No. 1006570-65260 for janitorial services at City facilities. To fund the proposed contract amendment for additional Fire Station janitorial services and as-needed services, staff is requesting an additional appropriation of $10,000 from the Fire Department - Maintenance of Buildings and Grounds Fund, Account No. 1006120-65260. If approved, the contract amendment will increase the not-to-exceed annual contract amount with California Office Cleaning, Inc. from $127,880 to $137,880 for Fiscal Year 2026/27, and subsequent fiscal years.
.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with California Office Cleaning, Inc., for Citywide Janitorial services, for Fiscal Year 2026/2027, and subsequent years, increasing the contract by $10,000 for a total not-toexceed amount of $137,880.

3. That the City Council approves a Budget Appropriations increase from Account No. 1006120-65260, in the amount of $10,000 for FY 2026/27, and subsequent years.

4. That the City Council authorizes the City Treasurer to amend the FY Item J.10
Resolution 2026-077
PSA Amendment with California Office Cleaning, Inc.

2026/27 Adopted Budget accordingly.

PASSED AND ADOPTED this 24th day of June, 2026, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.10
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.11.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Dion Akers – Government Relations Manager City Manager’s Office
SUBJECT: Fiscal Year 2026-2027 Work Plan
BACKGROUND:

Each fiscal year, the City Council approves a Work Plan which outlines the City’s project and program goals and actions for the year ahead. The Work Plan is drafted by the City Manager in collaboration with staff and the City Council and, along with the Legislative Policy and Budget, serves as a guiding document that outlines much of the City’s work and priorities for the year ahead.

This item is before the City Council to approve the FY 2026-2027 Work Plan (Attachment 1). This follows the review and approval of the Legislative Policy in February; the review of the current 2025-2026 Work Plan progress in April; and review of the draft FY 2026-2027 Work Plan in May.

The Work Plan strategically aligns with the focuses of the Legislative Policy and is divided into the same five priorities: Affordable Housing and Livable Communities; Transportation and Mobility; Environmental Sustainability and Energy; Youth, Senior and Community Well-Being; and General Governance and Fiscal Responsibility.

DISCUSSION:

At the May 27, 2026, City Council meeting, the Council reviewed the draft FY 2026-2027 Work Plan and provided recommendations and revisions to consider for the final Plan. The FY 2026-2027 Work Plan (Attachment 1) has been developed following this input from Council as well as discussions with staff, City commissioners, and members of the public.

This year’s Work Plan continues the strategic focus on last year’s Work Plan and has been developed to closely align with the City’s recently adopted Legislative Policy, focusing on five priorities: Affordable Housing and Livable Communities; Transportation and Mobility; Environmental Sustainability and Energy; Youth, Senior and Community Well-Being; and General Governance and Fiscal Responsibility.

The five policy areas outlined in the Work Plan reflect Solana Beach's commitment to being proactive in its legislative advocacy, addressing immediate concerns, and planning for the Item J.11
June 24, 2026
Work Plan FY 26-27

future. The City will continue to advocate for legislation that strengthens local governance, secures resources for essential services, and fosters collaborative solutions with regional and state partners. Additionally, the City remains dedicated to advancing policies that protect the health, safety, and quality of life of its residents, while promoting a fiscally responsible and effective municipal operation.

The Work Plan has undergone numerous refinements during development. Multiple projects and goals that were recommended to continue from last year have been edited, some projects and programs have been renamed for clarity and consistency, duplicative items have been combined, and some items have been eliminated to reflect input from council, staff research, or reprioritization. In addition, staff have drafted the Plan with a strong focus on building goals and projects based on staffs’ capacity to execute; availability of, or, identified budget; and prioritization of projects and goals that can be completed within the fiscal year.

Following City Council’s approval of the FY 2026-2027 Work Plan, staff will begin working to complete the projects and programs outlined in the plan and intend to report back to Council on progress biannually.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: This is the FY 2026-2027 Work Plan.

OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the 2026-2027 Work Plan.
_________________________
Alyssa Muto, City Manager
Attachments:

1. FY 2026-2027 Work Plan.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 1

CITY OF SOLANA BEACH

CITY COUNCIL WORK PLAN
FISCAL YEAR 2026 – 2027
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 2 Table of Contents
Introduction
City Manager's Report …………………………………………………………………………….….…5 Legislative Priorities ……………………………………………………………………………………. 6 FY 2025-26 Accomplishments ……………………………………………………………………….. 7

1. Affordable Housing & Livable Communities

1.1 Housing & Land Use Planning

1.1.1 General Plan Safety Element Update …………………………………………………………..12

1.1.2 Permit Ready ADU Program .….…………………………………………………..……………13

1.1.3 S. Sierra Affordable Housing Project (Pearl Project) …………………………….….………. 13

1.1.4 Affordable Housing on City Owned Property …………………………………………….……14

1.1.5 Local Coastal Program/Land Use Plan …………………………………………………..…… 14

1.2 Zoning & Regulatory Updates

1.2.1 First Floor Commercial Use Zoning Ordinance Update ……………………………..……….15

1.2.2 Short Term Vacation Rental (STVR) Permit Ordinance Update ……………………..…….. 15

1.2.3 Brush Management Landscape Permit ………………………………………………….……. 16

1.2.4 Urban Agricultural Regulations Update ………………………………………………………. 16

1.3 Permit Processing & Customer Assistance Improvements

1.3.1 eTrakit Online Payment Program Permit Expansion …………………………………….….. 17

1.3.2 Over the Counter Plan View and Permitting Program “Self-Certification Program” ……... 18

1.3.3 Building Permit Estimated Fee Calculator ……………………………………………………. 18

2. Transportation & Mobility

2.1 Street Corridor Improvements

2.1.1 Lomas Santa Fe Corridor - East Project............................................................................. 19

2.1.2 Lomas Santa Fe Corridor - West Project……….……………………..………………………. 20

2.1.3 Annual Pavement Management Program ……………………………………..………………20

2.1.4 Highway 101 Tree Grate Replacement …………………………………………………….…. 21

2.2 Traffic Calming Projects

2.2.1 San Mario Community Traffic Calming …………………..…………………………………….21

2.2.2 Solana Highlands Traffic Calming ……………………………………………….……………..22

2.2.3 AB413 ‘Daylighting’ Framework Options …………………..……………………………….….22

2.2.4 AB43 ‘Speed Limit Analysis’ Framework Options…………………………….……………….22

2.3 CATS Projects / Vision Zero Action Items

2.3.1 Lomas Santa Fe Highway Ramp Crossings …………………………..………………………23

2.3.2 Glencrest Sidewalk Improvements ………………………..……………………………………24

2.3.3 Cliff Street Comprehensive Improvements ……….………………………………………….. 24

2.3.4 Coastal Rail Trail Northern Extension ………………………………………………………….25

2.3.5 Santa Helena Neighborhood Corridor Improvements………………………………………...26

2.3.6 Fletcher Cove Park and El Viento Pocket Park Trail Improvements ……..………………...26 Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 3

3. Environmental Sustainability

3.1 Climate Action Plan Initiatives

3.1.1 City EV Charging Program Expansion ……………………….………………………………. 27

3.1.2 Greenhouse Gas Inventory Project ………………………………………..………………….. 28

3.1.3 Fixit Clinic Community Event ………………………………………………….………………. 28

3.1.4 Urban Forestry Plan ……………………………………..……………………………………… 29

3.1.5 Heat Pump Rebate Program …………….…………………………………………………….. 29

3.1.6 SB1383 Organics Education …………..………………………………………………………..30

3.1.7 Public Parking Solar and Battery Project ………………………………………………...…… 30

3.1.8 Building Energy Benchmarking …………………..……………………………………………. 31

3.1.9 Single-Use Plastic Ordinance ……………………………………………………………………31

3.2 Mayor's Monarch Pledge

3.2.1 Native Pollinator Garden Conservation Program ………………………….………………… 32

3.3. Infrastructure Improvements

3.3.1 City Facilities Energy Efficiency and Decarbonization ………..…..………………………… 33

3.3.2 Major Storm Drain System Improvements Projects …………………………………….…… 33

3.3.3 Major Sewer System Improvements Projects ………….…………………………………….. 34

4. Community Well-Being

4.1 Public Safety

4.1.1 Fire Hazard Severity Map Education and Wildland Fire Protection Efforts ...……………...35

4.1.2 Fire Pathways and Conflagration Risk Assessment ..………..……………………………… 36

4.1.3 Solana Beach & Del Mar Fire Service Integration Study …………………………………….37

4.2 Parks & Facilities

4.2.1 Marine Safety Center ………………………………………………………..………………….. 38

4.2.2 La Colonia Park and Building Improvements………………..…………………………………39

4.2.3 Fletcher Cove Bulletin Board Upgrade …………..…………………………………………….39

4.3 Age-Friendly Action Plan Initiatives

4.3.1 Older Adult Transportation Pilot Program ………………………….…………………………. 40

4.3.2 Senior Services City Website Update ….………………………………………………………40

4.3.3 Senior & Intergenerational Pilot Programs ………………………………………………….. 41

4.4 City of Kindness

4.4.1 Promoting Community Kindness ………………………….…………………………………… 42

4.4.2 Solana Beach Cares Program Expansion …………………………………….……………… 43

4.5 Arts & Culture

4.5.1 Public Arts Strategic Plan ……………………………………………………………………… 43

4.5.2 City Council Chambers Art Improvements …………………………………………………….44

4.5.3 New City Street Banners ….……………………………………………………………………. 45

4.6 Hospitality & Tourism Initiatives

4.6.1 Fletcher Cove Destination Swing ………………………………………………………….……46

4.6.2 New Highway 101 Special Event Lighting ……………………………………………………. 46

4.6.3 New City Logo & Branding Manual ……………………………………………………………. 47

4.6.4 City of Solana Beach 40th Anniversary Celebrations ………………………..……………… 48 Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 4

4.7 Healthy & Livable Communities

4.7.1 Solana Beach Community Network Group …………………………………….…………….. 48

4.7.2 E-Bike Safety & Education …………………………………………………………………….. 49

4.7.3 Synthetic Drug Substance Prohibition ………………………………………………………... 50

5. General Governance and Fiscal Responsibility

5.1 Staff Development & Workplace Culture

5.1.1 Staff Engagement and Effectiveness ……………………………………………….………… 51

5.1.2 Diverse and Inclusive Work Environment …………………..………………………..………. 52

5.1.3 Performance Measurement Program ……………………………………………………….… 52

5.2 Communications

5.2.1 City Website Improvements ………………………………………………………………….… 53

5.2.2 City Communications Policy ………..………………………………………………………….. 54

5.3 Information Technology

5.3.1 Cyber Security Expansion ………………………………………………………………….….. 54

5.3.2 Unified Communications ..……………………………………………………………………….55

5.4 Financial Health and Stability

5.4.1 Measures to Reduce CalPERS Future Liabilities ……………………………………………. 56

5.4.2 Measures to Reduce OPEB Future Liabilities ……………………………………………….. 56

5.5 Asset Management & Master Planning

5.5.1 Facilities/Asset Replacement Master Plan …………………….……………………………... 57

5.5.2 Asset Management Master Planning ………….……………………………………………….57

5.5.3 City Hall Deferred Maintenance ………….……………………………………………………..58

5.5.4 Pavement Preservation/Moratorium Policy ..…………………………………………………. 58 Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 5 City Manager’s Report
Dear residents and business owners of Solana Beach,
As we look ahead to 2026-2027, I am honored to serve as City Manager while Solana Beach celebrates the 40th
anniversary of its 1986 incorporation. Over four decades, Solana Beach has grown into a vibrant, unique coastal city defined by community, connections, and quality of life. A recent survey found that 96% of residents rate their quality of life positively, yet the findings remind us that maintaining this standard requires ongoing care, commitment, and
responsiveness.

This past year, Solana Beach advanced several priorities from the Council adopted 2025 Work Plan. We improved
customer service through our online payment and application portal, starting with the most common monthly and annual permits. We continued environmental progress with
stormwater infrastructure upgrades and launched a cost
offset program to help residents install heat pump water heaters in support of our Climate Action Plan. The City also initiated a new senior transportation pilot program, aligned with the Age Friendly Plan, to help Solana Beach seniors reach shopping and community activities. The Fletcher Cove Ramp Improvement Project was completed ahead of summer, expanding access and amenities along our beautiful coastline. We are also preparing for construction on the Lomas Santa Fe Corridor Improvement Project, which will bring new paving, landscaped medians, and enhanced pedestrian and bicycle connections along a key route.

Looking to the year ahead, my focus for 2026-2027 is centered on strengthening the core elements that make Solana Beach a great place to live and visit. By partnering with nonprofits, community organizations, and regional agencies, we can expand capacity, leverage resources, and make strategic, fiscally responsible investments in community priorities. This includes our continuous support of neighborhood livability, maintaining roadways, improving community connections, and keeping our coastline clean and accessible. We will also continue improvements in parks, public facilities, and programs that foster belonging, connection, and well-being for residents of all ages.

This year invites us to honor our past, reflect on our present, and chart a thoughtful path for the next 40 years. As we celebrate our 40th anniversary, we will look back on four decades of progress while keeping a keen eye on the future to ensure we continue to uplift the community, connections, and unique coastal character that we value so deeply in Solana Beach.

Sincerely,
Alyssa Muto, City Manager
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 6 Mission Statement
To have an efficient and effective City Government that works to balance fiscal sustainability while maintaining environmental sustainability, quality of life and community character.

Legislative Priorities
The City of Solana Beach is a vibrant coastal community committed to preserving its unique character while addressing the evolving needs of its residents. The City recently adopted a Legislative Policy that serves as a guiding framework for the City Council’s advocacy efforts on key priorities that enhance the quality of life for all residents. Through this policy, the City will actively pursue legislation and funding opportunities that advance local priorities such as affordable housing and livable communities, transportation solutions, environmental sustainability, and the well-being of youth, seniors, and the broader community. By taking thoughtful and strategic legislative action, we will ensure that Solana Beach continues to be a great place to live—a community that is safe, welcoming, and full of opportunity for all its residents.

The five policy areas outlined in this platform reflect Solana Beach's commitment to being proactive in its legislative advocacy, addressing immediate concerns, and planning for the future.

The City will continue to advocate for legislation that strengthens local governance, secures resources for essential services, and fosters collaborative solutions with regional and state partners. Additionally, the City remains dedicated to advancing policies that protect the health, safety, and quality of life of its residents, while promoting a fiscally responsible and effective municipal operation.

1. Affordable Housing & Livable Communities

2. Transportation & Mobility

3. Environmental Sustainability

4. Community Well-Being

5. General Governance & Fiscal Responsibility
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 7 Fiscal Year 2025-26 Accomplishments
Before looking ahead to the work planned for Fiscal Year 2026-27, it is important to acknowledge the many accomplishments achieved during the previous fiscal year. Thanks to the dedication and hard work of City staff across all departments, the City successfully completed a wide range of projects, programs, and initiatives that strengthened infrastructure, enhanced community services, and improved the overall quality of life in Solana Beach. While the following highlights do not represent every accomplishment achieved during Fiscal Year 2025-26, this section showcases many of the significant efforts, projects, and milestones that advanced City Council priorities and contributed to the continued success of our community.

1. Government Transparency & Governance Administration: Supported transparent, accountable local government through administration of Brown Act compliant City Council meeting processes, implementation of new SB 707 public participation and related requirements, coordination of hundreds of agenda items and official actions, preservation of the City's legislative record, and maintenance of public access to governmental proceedings.

2. Records Management & Public Access: Maintained and preserved the City's official records through administration of records retention, archival, and records management programs, while coordinating responses to 459 Public Records Act requests in FY 2025-26, including complex, multi-department requests requiring extensive research across numerous records systems and locations, to promote government transparency and public access to information.

3. Operational Improvements & Technology Modernization: Advanced operational efficiency and regulatory compliance through implementation of eScribe (council agenda management) and improvements and optimization of Laserfiche (archived records repository) and other technology platforms used to administer public records requests, campaign finance disclosures, conflict of interest filings, legislative records, and related public services.

4. Elections & Political Compliance: Positioned the City for a successful November 2026 Municipal Election through proactive implementation of new election laws and regulations, comprehensive updates to candidate nomination and campaign finance resources, ongoing FPPC compliance administration, and early election planning to meet statutory deadlines and support transparent democratic processes.

5. Boards, Commissions & Public Appointments: Coordinated recruitment for Council appointments to City commissions, onboarded 16 new and reappointed members, and ensured compliance with statutory requirements including oaths of office, conflict of interest filings, ethics training, handbook acknowledgments, and background checks.

6. Online Business Certificate Modernization: Transitioned business certificate applications and renewals to the eTrakit platform, improving processing efficiency, reducing walk-in traffic, and providing 24/7 access for businesses and residents.

7. Digital Permit Processing Expansion: Migrated a significant portion of permit applications and payments to eTrakit, streamlining workflows, reducing manual data entry, and improving turnaround times for residents, businesses, and contractors.

8. Online TOT Collection Launch: Implemented monthly Transient Occupancy Tax (TOT) reporting and payment through Resident Access, increasing compliance, reducing staff handling time, and improving auditability.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 8

9. GFOA Certificate Achievement: Earned the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for FY 2025, demonstrating the City’s commitment to transparency, accuracy, and high-quality financial reporting.

10. Clean, Unmodified Audit Opinion: Completed the annual audit for FY 2025 with no findings, receiving an unmodified opinion and reinforcing the City’s strong internal controls and sound financial management practices.

11. Munis Contracts Module Implementation: Began implementation of the Munis Contracts Management module to centralize contract creation, routing, and tracking; and strengthen compliance with procurement policies.

12. Council Chambers A/V Reconfiguration (SB 707 Compliance): Designed and deployed a fully integrated hybrid meeting platform combining Zoom and Microsoft Teams for the Council Chambers, achieving compliance with California SB 707 (remote public participation requirements). Expanded broadband bandwidth for the video encoder, enabling simultaneous streaming to a new YouTube Live channel in addition to the existing encoder stream, significantly expanding public access to City meetings. Installed and configured all supporting display, audio, and control infrastructure for seamless in-person and virtual participation.

13. Fire Station Technology Buildout for Independent Operations: Supported the City of Solana Beach Fire Department's transition from the regional fire co-op to an independent fire station operation. Planned and executed full technology buildout for the new station, including network infrastructure, workstations, Xerox multifunction devices, and communications systems. Ensured Day 1 technology readiness for independent Fire Department operations with zero service disruption.

14. Domain Migration to .ca.gov for Enhanced Credibility & Security: Successfully migrated the City's domain and official web presence to the .ca.gov top-level domain, aligning Solana Beach with California's verified government identity standard. The migration required coordination across all City email accounts, systems, vendor integrations, and public-facing communications - completed without disruption to City operations. Improves public trust, email deliverability, and protection against phishing attempts targeting City stakeholders.

15. City Website RFP & Modernization Initiative: Issued and completed a competitive RFP process for City website services, a prerequisite to multiple downstream improvements.

Initiated Drupal version upgrade, content remediation for moderators, and ADA accessibility compliance improvements in anticipation of state accessibility requirements. The website modernization directly enabled the subsequent .ca.gov domain migration and positions the City for ongoing content management improvements.

16. Beach Camera System RFP in Support of the Sand Replenishment Project: Managed a competitive RFP process for the procurement and deployment of a beach camera system in support of the City's sand replenishment program. The camera system provides data and documentation to support coastal management decisions and grant-eligible sand replenishment activities. Demonstrates IT's cross-departmental role in supporting Environmental and Public Works program objectives.

17. Phishing Campaigns & Cybersecurity Training Program: Conducted four phishing simulation campaigns targeting all City staff to assess and improve awareness of social engineering threats. Delivered formal cybersecurity training and targeted remediation sessions for staff who engaged with simulated phishing attempts. Established a repeatable annual training cycle that builds organizational resilience against the leading cause of municipal data breaches in California.

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18. Recruitment & Hiring: Opened 26 recruitments, receiving 797 applications, and facilitated interviews for 76 candidates including seasonal staff. Hired and onboarded 14 regular employees and 44 seasonal employees.

19. Performance Examinations: Administered two competitive performance examinations for the Management Analyst and Marine Safety Lieutenant classifications.

20. Benefits Administration & Open Enrollment: Successfully completed Plan Year 2026 Open Enrollment and hosted a live open enrollment Health Fair. Managed employee leaves (FMLA/CFRA/PDL/ADA), COBRA benefit administration, retirement administration, and 15 new Workers’ Compensation claims.

21. Employee Relations & Workforce Development: Conducted salary and compensation surveys, managed various employee relations matters, delivered employee trainings, hosted New Hire Orientations, organized the multiple employee moral events throughout the year along with the annual Employee Appreciation Party, and recognized staff contributions through the Star Award program.

22. Urban Agriculture Regulations Update: Brought forward an informational staff report to City Council with options to update the City’s Urban Agriculture regulations on keeping chickens and bees.

23. Outdoor Dining Ordinance Update: Updated the Outdoor Dining Ordinance to establish an annual fee for the use of public parking or public right-of-way.

24. Accessory Dwelling Unit Regulations: Updated Accessory Dwelling Unit regulations to ensure compliance with current State law.

25. In-House Building Official: Hired an in-house Building Official, eliminating the need for a third-party consultant and improving permitting responsiveness.

26. Coastal Fee Studies Initiation: Initiated data collection and prepared the necessary documents, studies, and reports to update the Public Recreation Mitigation and Sand Mitigation Fees for bluff retention devices as required by the LUP/LCP.

27. Housing Element Mid-Cycle Update: Provided a mid-cycle update to the Housing Element, reporting the City’s progress in completing Housing Element programs.

28. SB 9/SB 450 Ordinance Update: Completed an ordinance update addressing urban lot splits and two-unit residential development in compliance with State law.

29. Housing Element Priority Processing & Impact Fee Deferral Program: Implemented Housing Element Priority Processing and Impact Fee Deferral programs to support state compliance obligations and streamline affordable housing development.

30. My Community App Annual Report: Presented an annual report to Council on the My Community app, including usage data, response times, and the highest reported community issues.

31. Fletcher Cove Access Ramp Completion: Completed construction of the Fletcher Cove Access Ramp, improving coastal accessibility for residents and visitors.

32. ADA Pedestrian Ramp Improvements: Completed the annual ADA Pedestrian Ramp program, funded through the Community Development Block Grant (CDBG), improving accessibility across the City's pedestrian network.

33. Annual Pavement Management Program: Completed the Annual Pavement Management Program, maintaining and improving roadway conditions throughout the City.

34. Annual Sewer & Storm Drain Repairs: Completed the Annual Sewer and Storm Drain Repair Project, supporting the reliability and integrity of the City's underground infrastructure.

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35. Lomas Santa Fe Corridor East Project: Successfully awarded the construction contract for the Lomas Santa Fe Corridor East Project, a long-anticipated improvement to one of the City's key east-west corridors.

36. Sewer System Management Plan Update: Completed an updated Sewer System Management Plan (SSMP), ensuring regulatory compliance and supporting long-term sewer infrastructure planning.

37. Traffic Signal Controller Upgrades: Replaced aging signal controller cabinets along Lomas Santa Fe Drive, modernizing traffic operations and improving signal reliability along a key City corridor.

38. Additional Beach Litter Clean-Up Station: Installed a second permanent beach litter cleanup station at Seascape Sur with Girl Scout Troop 3844.

39. Fletcher Cove Beach Toy Borrow Box: Installed a permanent beach toy borrow box at Fletcher Cove with Girl Scout Troop 2200 and held a ribbon cutting ceremony in collaboration with the City, Girl Scout Troop and Climate & Resiliency Commission.

40. Improved Beach Recycling Infrastructure: Added pack-in, pack-out signage at all beach entrances and purchased organics pizza recycling containers for Fletcher Cove.

41. Sustainable City Facilities Upgrades: Purchased a new water bottle refill station for City Hall and provided new waste sorting receptacles for the Fire Station.

42. New Recycled Bench at El Viento Pocket Park: Installed a recycled plastic bench at El Viento Pocket Park, manufactured from plastic film collected through the City Hall recycling program.

43. HHW Outreach & Education: Mailed informational magnets on proper household hazardous waste (HHW) disposal to residents citywide.

44. Single-Use Plastic Ban Ordinance Compliance: Provided fiber-based compostable utensils to Fiesta del Sol vendors to encourage compliance with single-use plastic regulations.

45. SB 1383 Compliance: Provided technical assistance and inspected all SB 1383 Tier 1 and Tier 2 food generators and food recovery organizations for organics and edible food recovery, maintaining 100% compliance.

46. Residential Waste & Recycling Services: Through the City’s Franchise Agreement with EDCO, facilitated collection of 211 tons of bulky waste, distribution of 40 cubic yards of mulch, and shredding of 2.49 tons of paper, all at no cost to residents, through the Fall Recycling Day and Spring Curbside Bulky Pickup Day.

47. Launched a Community Compost Hub: Launched a free self-service compost hub at the Public Works Yard for residents.

48. Improved City’s EV Infrastructure: Installed a BEAM solar and battery electric vehicle charger at La Colonia Community Park and purchased two electric vehicles for the City’s fleet, replacing gasoline-powered units.

49. Tree Canopy Assessment & Inventory: Partnered with West Coast Arborists Inc. to complete a tree canopy coverage assessment and published a public-facing tree inventory.

50. Bike Safety Education: Hosted bike education classes in collaboration with the San Diego Bike Coalition, including two City Cycling Classes and an E-Bike 101 workshop, and coordinated a Bike Rodeo for Summer Day Camp participants.

51. Older Adult Transportation Pilot Program: Launched an Older Adult Transportation pilot program in partnership with Jewish Family Services of San Diego.

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52. Heat Pump Water Heater Rebate Program: Launched a Heat Pump Water Heater Rebate program to incentivize residents and contractors to replace end-of-life gas water heaters with electric heat pump units.

53. Clothing Swap Event: Hosted the City’s first clothing swap event, diverting approximately 342 pounds of clothing away from the landfill.

54. Pollinator Garden Program: Planted a new pollinator garden at City Hall and replenished milkweeds at the La Colonia and Coastal Rail Trail Pollinator Gardens in support of the Mayor’s Monarch Pledge commitments.

55. Solana Beach Cares Program: Launched the Solana Beach Cares program, a seasonal donation drive series supporting local families in need. In its first year, the program successfully hosted six donation drives in collaboration with community partners including Solana Beach Community Connections, Solana Beach Backpack for Kids, and the TIAs, receiving strong community participation and positive feedback from residents and partner organizations.

56. World Kindness Day Blood Drive: Partnered with the San Diego Blood Bank to host the second annual World Kindness Day Blood Drive at Solana Beach City Hall. The event had over 20 participants, including 7 first-time donors, collecting over 15 units of blood, making Solana Beach the 4th largest 2026 World Kindness Day Blood Drive in San Diego County, saving the lives of up to 45 people in a single day.

57. New Senior Recreation Programs: Launched two new successful senior recreation programs: Solana Beach Senior Pickleball League and Solana Striders, a senior walking group, both expanding active recreation opportunities for older adults in the community.

58. Intergenerational Games Day: Hosted the inaugural Intergenerational Games Day at La Colonia Community Center, bringing together youth and seniors to foster connection and expand intergenerational programming opportunities.

59. Facility Programming Partnerships: Diversified programming at City facilities through new and expanded partnerships with MiraCosta College, Solana Beach Community Connections, and other local organizations, broadening the range of activities and services available to residents.

60. Facility Customer Service Expansion: Expanded customer service availability and responsiveness for facility users and members of the public, improving access to City recreation programs and services.

61. Concerts at the Cove Series Expansion: Expanded the Concerts at the Cove series with additional performances throughout the year, including a planned 40th Anniversary concert on July 2nd.

62. Community Organization Partnerships: Strengthened relationships with local community organizations to support collaborative programming, resource sharing, and enhanced community services.

63. Recreation Programs & Community Events: Supported a full calendar of community events, facility rentals, classes, camps, and recreation programs throughout the fiscal year.

64. La Colonia Community Center Improvements: Received City Council approval for improvements to the existing community center at La Colonia Park, advancing the City's longterm vision for expanded recreational facilities.

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1. AFFORDABLE HOUSING &

LIVABLE COMMUNITIES
The City of Solana Beach is committed to addressing the critical need for affordable housing while maintaining its character as a coastal, residential community. The City will advocate for policies and funding that support affordable housing development, access to housing opportunities, and housing for vulnerable populations, such as seniors and low-income families.

1.1 Housing & Land Use Planning
The Housing & Land Use Planning subsection represents a critical pillar of the City’s foundational work, as it directly shapes the landscape of Solana Beach. Managing land use thoughtfully allows the City to balance essential state mandates with the preservation of our unique coastal community character. By establishing clear regulatory frameworks, streamlining permit processing, and proactively expanding diverse housing opportunities, this program ensures that Solana Beach remains safe, welcoming, and accessible for residents of all income levels and generations.

1.1.1 General Plan Safety Element Update
The City’s first General Plan was originally adopted in 1988. Individual elements of the General Plan, including Land Use, Circulation, Noise, and Housing have been reviewed and revised over time. The Circulation and Land Use Elements were updated and adopted by the City Council on November 19, 2014, and the Environmental Impact Report was certified at that same meeting.

The Housing Element was last updated in 2021, and covers the time period of April 15, 2021, to April 14, 2029. Annual reporting is conducted for the City’s Housing Element implementation. The next component of the General Plan is a required update to the Safety Element to ensure consistency with the recent San Diego County Hazard Mitigation Plan update, State legislation, and the SANDAG’s Regional Plan The update was started with the Housing Element update in 2021, however it was not completed.

FY 2026/27 ACTIONS
a. Update Evacuation Analysis Map – disaster mapping, ingress and egress routes, and response times
b. Send Evacuation Analysis Map to CalFire Fire for review and comment c. Present Safety Element to OES for approval
d. Following approval by OES schedule for City Council consideration BUDGETARY PROJECTIONS FOR FY 2026/27
There may be a cost for mapping and analysis of response times to be added to the current draft document.

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1.1.2 Permit Ready ADU Program
With the recent updates to Accessory Dwelling Unit (ADU) requirements from the State, the City has proposed the Pre-Approved Accessory Dwelling Unit Program (PADU) which allows designers to receive pre-approval of their ADU plans from the City in order to offer their customers a streamlined, lower cost plan review for all residential and mixed-use zones.

A step-by-step guide has been added to the Planning Department page on the City’s website.

FY 2026/27 ACTIONS
a. Schedule to bring the PADU before the City Council to present our proposal for direction and/or adoption.
b. Conduct community Outreach on PADU process
c. Review plans and approve as submitted
BUDGETARY PROJECTIONS FOR FY 2026/27
Complete with City Staff time.

1.1.3 S. Sierra Affordable Housing Project (Pearl Project) In 2014, the City Council approved the Hitzke Development Corporation mixed use affordable housing project on South Sierra Avenue on a City-owned parking lot. The project as adopted includes commercial space and parking, ten (10) affordable housing units and associated parking, and 31 replacement public parking spaces. Following approval of the project, significant delays were encountered including a legal challenge against the City and Hitzke Development Corporation, where the City prevailed at both the lower court and the Court of Appeals. During this delay, construction costs increased and the inability of the Applicant to obtain required affordable housing funding, including State and County grants, resulted in Hitzke providing notice to the City in November 2020, that the project was no longer going forward for construction.

On February 24, 2021, pursuant to the terms of the Agreement, the Applicant provided to the City electronic copies of all plans prepared for the project. The City’s objective is to pursue development of the project pursuant to the prepared plans and approvals through issuance of a Request for Proposals (RFP). This project would provide needed affordable housing adjacent to neighborhood services, including transit and commercial uses, and would further implement the goals of the Solana Beach Housing Element and the General Plan. Additionally, this project if built, could also satisfy obligations from a settlement agreement from the 1990s related to provision of deed-restricted affordable housing units in the City.

The City issued an RFP for the Pearl project in 2025. No responses were received and comments from some of the housing developers were that the project was too small (10 units) for them to consider submitting a proposal. The City will be reissuing the RFP again utilizing a broader list of potential development partners and identifying opportunities for funding to offset some costs of construction of the fully entitled project.

FY 2026/27 ACTIONS
a. Release revised RFP for the Pearl project
b. Schedule the release and update of the City’s website to include documents that developers considering responding to the RFP may download various documents including, but not limited to, construction drawing, title report and other special studies c. Additional tasks may be added if a viable proposal is received Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 14 BUDGETARY PROJECTIONS FOR FY 2026/27
Development of RFP and solicitation can be completed with City Staff time. Additional costs may be incurred through the bid review process; any additional budget allocations will be brought before the Council for authorization.

1.1.4 Affordable Housing on City Owned Property
The City Hall site and/or the Distillery Lot have been identified as potential property for an affordable housing development. The City has issued RFPs for both sites in past and received one proposal for the Distillery Lot and no proposals for the City Hall Site. The RFP for the City Hall property could incorporate keeping City Hall onsite or moving City Hall to a different property based on the developer’s proposal. The Distillery lot proposal would be required to maintain the existing public parking that exists onsite. Given the opportunity for greater collaboration with a potential development partner to collocate City Hall and new housing, the City will move forward with issuing the RFP for the City Hall property.

FY 2026/27 ACTIONS
a. Issue the RFP for the City Hall site to include both City Hall (on- or off-site) and housing BUDGETARY PROJECTIONS FOR FY 2026/27
Development of RFP and solicitation can be completed with City Staff time. Additional costs may be incurred through the bid review process; any additional budget allocations will be brought before the Council for authorization.

1.1.5 Local Coastal Program/Land Use Plan
The City prepared a Local Coastal Program (LCP) Land Use Plan (LUP) which was certified by the California Coastal Commission (CCC) on March 7, 2012, and subsequently adopted by the City Council in February 2013. At the time of adoption, the City Council also directed City Staff to prepare a Land Use Plan Amendment (LUPA) to modify some of the provisions in the LUP relating primarily to bluff top development, shoreline protection and private beach access ways. The CCC approved the City’s LUPA in January 2014 and incorporated 12 additional CCC-initiated modifications.

In January 2014, the CCC awarded the City a grant in the amount of $120,000 for use by the City in updating the draft fee study to reflect the policies in the Certified LUP. An updated public recreation impact fee study and draft LUPA was submitted to the CCC on April 29, 2016, and approved by the CCC with modifications. The City Council adopted the modification on November 13, 2018; CCC Executive Director concurrence was received on December 13, 2018. City Staff continues to work on the draft LIP that would geographically segment the bluff top properties from the rest of the City and Title 19 has been reserved for the “Coastal Zone” provisions associated with the LCP/LIP.

The City of Solana Beach 2018 Certified LUP Policy 4.51 requires the coastal bluff erosion rate to be re-calculated every 10 years. This is done by repeating the coastal bluff LiDAR survey every 10 years. The 2026 (10-year update) survey was conducted earlier this May by KDM Meridian, and the data will be available later this summer. Staff will work with the Coastal Commission staff to complete the necessary updates to the data as required and then work on an updated fee for the Sand Mitigation Fee and the Public Recreation Impact Mitigation Fee.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 15 FY 2026/27 ACTIONS
a. Prepare documents necessary to update the City’s public recreation impact fee and sand mitigation fee
b. Conduct public engagement and prepare a draft LIP and Land Use Plan BUDGETARY PROJECTIONS FOR FY 2026/27
$127,170 budgeted for the PRIM and SMF updates.

1.2 Zoning & Regulatory Updates
The City regularly evaluates its zoning ordinances and land use regulations to ensure they reflect community priorities, respond to changes in State law, and balance housing stock with neighborhood character. The following projects represent ongoing updates to commercial zoning, short-term rental regulations, brush management, and urban agriculture standards.

1.2.1 First Floor Commercial Use Zoning Ordinance Update Council has expressed an interest in limiting the amount of professional office and medical office on the first floor of buildings within Special Commercial (SC) Zone on Cedros Avenue. SBMC

17.28 Special Commercial (SC) Zone indicates that “Business, professional, medical and dental offices shall not exceed 50 percent of gross allowable floor area.” Draft language was prepared for consideration in December 2025; the ordinance was pulled so that concerns could be appropriately addressed. Based on last discussions there may be a desire to expand this update to the Highway 101 General Commercial (C) zone. Further direction is needed to identify business types that would be allowed on the first floor, the parameters of the restrictions, enforcement processes, and any other concerns from the Council.

FY 2026/27 ACTIONS
a. Outline areas to be impacted, business types, and any other opportunities for municipal code updates.
b. Draft update to the use classifications matrix, zoning regulations and any necessary updates to the Highway 101 Specific Plan
c. Conduct a community meeting/present to Business Liaison Group/Chamber d. Bring ordinance to a City Council public hearing for introduction and adopt the ordinance BUDGETARY PROJECTIONS FOR FY 2026/27
Development of draft regulations can be completed with City Staff time.

1.2.2 Short Term Vacation Rental Permit Ordinance Update The City’s current Short-Term Vacation Rental (STVR) Permit regulations allow for the rental of any residentially zoned dwelling unit, other than Accessory Dwelling Units (ADUs), including detached single-family residences, condominiums, duplexes, twinplexes, townhomes, and multifamily dwellings. Since adoption of the City’s STVR regulations, the soaring popularity of vacationItem J.11 City of Solana Beach Council Work Plan FY 2026-2027 Page 16 rental-hosting websites has resulted in a proliferation of STVRs throughout the San Diego region.

On an annual basis, Staff handles a variety of complaints regarding STVRs and their impacts to local neighborhoods including noise, parking, and unruly guests. To maintain an appropriate balance of housing stock dedicated to residents and also to visitor accommodations, the City will evaluate the City’s Short Term Vacation Rental Permit regulations for potential amendments. A key focus should be on maintaining long-term rental stock in the community.

FY 2026/27 ACTIONS
a. Evaluate existing STVR Permit regulations for modifications b. Draft proposed language and conduct community outreach regarding proposed modifications
c. Schedule Draft Ordinance for City Council Public Hearing BUDGETARY PROJECTIONS FOR FY 2026/27
Development of draft regulations can be completed with City Staff time.

1.2.3 Brush Management Landscape Permit
Brush management for wildfire fuel management is a big concern for homeowners, the Fire Department, the California Coastal Commission, Dept. of Fish and Game, and the City.

Protection of private property, preservation of environmentally sensitive habitat (ESHA), stormwater management, minimization of bluff erosion, and the maintenance of native vegetation are all concerns that should be evaluated when conducting brush management. It would be beneficial for the City to establish a brush management permit that would evaluate the specific property and enforce all the overlying requirements.

FY 2026/27 ACTIONS
a. Research brush management permit processes in other jurisdictions b. Meet to discuss requirements for Fire, Coastal, Fish and Game, Planning, etc. c. Draft a permit process and implementation strategy
BUDGETARY PROJECTIONS FOR FY 2026/27
Potential cost of a consultant to conduct fee analysis may be required. If a second permit technician is hired for the administrative work to take-in, route, and issue permits, city planning staff will have additional time to draft this permit process.

1.2.4 Urban Agricultural Regulations Update
In March 2011, City Council received public comments expressing changing the Animal Regulations in residential zones during the oral communications comment period. During this time, a group of Solana Beach residents, self-titled “Friends of Hens,” provided the City Clerk a signed petition in support of amending the Solana Beach Municipal Code (SBMC) to allow for the expanded use of hen chickens in all single-family residential zones. At the April 23, 2025, City Council meeting, residents made public comments to support amending the code to allow for the expanded use of chickens in residential zones. At that same meeting, City Council agreed to add amending the municipal code regarding residential chickens, as well as apiaries, or managed bee hives, to the Work Plan.

Per SBMC 17.20.040.H. residents are allowed 1 chicken per 2,000 square feet of land (up to a maximum of 25 chickens) on properties that are 20,000 square feet or larger within the Estate Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 17 Residential (ER-1 and ER2) and Low Residential (LR) Zones. This code section also prohibits apiaries in any residential zone.

Expansion may include the ability to keep chickens on lots that are less than 20,000 square feet and may open the ability to properties within the Low Medium Residential (LMR) Zone.

Updates to this section of the code may include allowing private apiaries within the Estate Residential (ER-1 and ER-2) and Low (LR) Zones.

BUDGETARY PROJECTIONS FOR FY 2026/27
a. Draft ordinance update to address direction received at the June 10, 2026 Council Meeting b. Schedule the ordinance update for introduction at a later City Council Public Hearing c. Conduct citizen outreach and education as necessary

PROJECT COSTS
Development of draft regulations can be completed with City Staff time.

1.3 Permit Processing & Customer Assistance
Customer assistance and responsiveness remain a top priority for the City. Building on technological and procedural enhancements implemented in recent years, the City continues to expand online services to streamline the permitting process and improve the overall customer experience. These initiatives include online payment capabilities, online application processing, fee estimation tools, and the expansion of over-the-counter plan review services.

1.3.1 eTrakit Online Payment Program Permit Expansion
Several City technology and process improvements have been geared toward greater customer service, flexibility for commercial uses, and permit streamlining. In an effort to help streamline the permit application process and make online payments available for a variety of services including business certificates, building permits, parking citations, and tracking the City Council authorized the purchase of TRAKiT software. The City went live with the TRAKiT program in July 2019.

Since that time, Staff has allowed several permit types to submit their application and pay online via eTrakit. Staff will continue to expand use of eTrakit to allow for additional permit types and scheduling inspections.

FY 2026/27 ACTIONS
a. Review and revise the fee calculation process for Fire Permits and Inspections b. Allow submittal for all Fire Permits via eTrakit
c. Allow for inspections to be requested via eTrakit
d. Continue to roll out additional permit submittal and fee payments online BUDGETARY PROJECTIONS FOR FY 2026/27
Updates can be completed with City Staff time.

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1.3.2 Over-the-Counter Plan View and Permitting Program “Self-Certification Program”
City Staff is always looking to improve efficiency and make the permit process quick and easy for citizens and developers. As part of ongoing reviews of best practices and evaluation of existing capacity and customer needs, Staff have determined that additional permits may be appropriate to be reviewed at and issued over the counter.

FY 2026/27 ACTIONS
a. Research other jurisdictions over-the-counter permits and review their processes b. Determine what permits that are currently issued via traditional review processes may be issued over the counter
c. Establish a step-by-step process for permit review and processing BUDGETARY PROJECTIONS FOR FY 2026/27
Proposed tasks can be completed with City Staff time. Any hiring of additional staff/personnel that would support this project will require additional budgetary and organizational review, if approved.

1.3.3 Building Permit Estimated Fee Calculator
The desire for an online building permit fee estimator has been expressed. This would allow community members to input project information and receive an estimation of the fees that would be required for their proposed project, which would be a useful tool for determining budget and timelines. There are a significant number of variables to be considered when determining fees.

FY 2026/27 ACTIONS
a. Research whether other jurisdictions provide this service and the accuracy of estimates b. Gather all fee data and create a working document to test offline prior to full launch BUDGETARY PROJECTIONS FOR FY 2026/27
Proposed tasks can be completed with City Staff time. Any hiring of additional staff/personnel that would support this project will require additional budgetary and organizational review, if approved.

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2. TRANSPORTATION &

MOBILITY
The City of Solana Beach is committed to creating a comprehensive transportation network that supports safe, efficient, and sustainable mobility options. This includes reducing congestion, promoting alternative transportation, and ensuring access for all residents to community resources.

2.1 Street Corridor Improvements
The City continues to invest in its major street corridors to improve community character, safety, walkability, bikeability, and circulation. The Lomas Santa Fe Corridor remains a top priority, with east and west segments advancing through construction and design phases. Additional corridor and pavement improvements support the City's long-term commitment to a well-maintained, multimodal transportation network.

2.1.1 Lomas Santa Fe Corridor - East Project
The Lomas Santa Fe Corridor-East project is a top priority due to the multiple benefits it could provide to the community. The overall corridor project is split into 2 phases (east and west) with the East project study area extending from Santa Helena on the east side of I-5 to Highland Drive at the City’s eastern boundary. The City’s goal for the Lomas Santa Fe Corridor Project is to construct physical improvements to improve the community character, safety, walkability, bikeability, and circulation along this key east-west arterial through the City of Solana Beach.

Funding from Congressman Levin’s office totaling $7,000,000 was received and will be utilized for most of the construction costs. The federal funds have been obligated, and the City is in the process of awarding a contract to a contractor and construction management firm to complete the construction. Based on the current project schedule, it is anticipated that construction will commence in Fall 2026 and finish in Fall 2027.

FY 2026/27 ACTIONS
a. Award a construction contract and construction management contract for the Project b. Begin construction of the Project
c. Coordinate with Caltrans for federal funding compliance BUDGETARY PROJECTIONS FOR FY 2026/27
Construction - $7,500,000; Construction Management and Inspection - $950,000; Engineering Support During Construction - $250,000
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2.1.2 Lomas Santa Fe Corridor - West Project
The Lomas Santa Fe Corridor-West project is a top priority due to the multiple benefits it could provide to the community. The overall corridor project was split into 2 phases (east and west) with the West project study area extending from Cedros Drive on the east side of Hwy 101 to Solana Hills, just west of I-5. The City’s goal for the Lomas Santa Fe Corridor Project is to construct physical improvements to improve the community character, safety, walkability, bikeability and circulation along this key east-west arterial through the City of Solana Beach. This phase will connect with the Lomas Santa Fe Corridor-East Project that is preparing to begin construction.

Funding from a SANDAG/TransNet Smart Growth Incentive Program (SGIP) totaling $3,500,000 was received in FY 2026 and will be utilized for a portion of the construction costs. The funds have been obligated as of April 2026. The City is currently at the 95% Design level and will be working with a consultant to complete the Plans, Specifications, and Estimate (PS&E) package through the RFP process. Based on the current project schedule, it is anticipated that construction will commence in Fall 2028 and finish in Fall 2029.

FY 2026/27 ACTIONS
a. Advertise RFP to complete the PS&E package for the Project b. Execute a PSA for completion of the PS&E package with engineering consultant c. Continue to apply for construction grant funding
BUDGETARY PROJECTIONS FOR FY 2026/27
Final PS&E - $250,000

2.1.3 Annual Pavement Management Program
The Annual Pavement Management Program (PMP) supports the City’s ongoing efforts to maintain and improve roadway conditions through a data-driven and cost-effective asset management approach. The program utilizes the City’s Pavement Management Program (updated every 5 years) which is based upon pavement condition assessments to identify priority roadway segments for rehabilitation, resurfacing, slurry sealing, and preventative maintenance.

During FY 2026/27, the City will continue implementing prioritized pavement improvements to extend roadway life, improve public safety, reduce long-term maintenance costs, and maintain acceptable pavement condition index (PCI) targets throughout the City’s transportation network.

The program will also support coordination with utility agencies and private development projects to minimize roadway degradation and preserve recently improved streets.

FY 2026/27 ACTIONS
a. Update pavement condition assessments and prioritize roadway segments for treatment b. Design and construct pavement rehabilitation and resurfacing projects c. Evaluate preventative maintenance treatments, such as crack sealing and alternative treatments to extend roadway lifecycle
d. Prepare bid documents, advertise project, and complete construction e. Maximize developer contributions to repair roads impacted by development, including Solana Highlands and Ocean Ranch
f. Calculate and report citywide PCI following completion of annual pavement improvements to evaluate program effectiveness and inform future treatment priorities BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $35,000; Construction - $2,400,000
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2.1.4 Highway 101 Tree Grate Replacement
The decorative tree grates were installed as part of the Highway 101 Westside Improvement Project in 2011. Because of normal wear and tear, the tree grates are starting to deteriorate.

There are 48 tree grates, 31 north of Lomas Santa Fe and 17 south of Lomas Santa Fe. This project will replace the existing, deteriorating tree grates along the west side of Highway 101.

FY 2026/27 ACTIONS
a. Replace tree grates along Highway 101 with Cast Iron Grey anti-skid tree grates. It is estimated, 8 tree grates will be replaced annually.

BUDGETARY PROJECTIONS FOR FY 2026/27
$25,000 annually

2.2 Traffic Calming Projects
The City’s Neighborhood Traffic Calming Program supports the City’s ongoing efforts to evaluate and address neighborhood traffic safety concerns through implementation of traffic calming measures and related roadway improvements. The program includes monitoring and analysis of publicly initiated traffic calming requests and evaluation of potential measures that can be implemented within the public right-of-way to improve safety and enhance the user experience for all transportation modes. The program also includes evaluation of state legislative requirements and roadway safety initiatives affecting local implementation practices.

2.2.1 San Mario Community Traffic Calming
The San Mario Community Traffic Calming project is intended to evaluate and implement traffic calming strategies within the San Mario neighborhood in response to community concerns regarding vehicle speeds, cut-through traffic, pedestrian safety, and neighborhood livability. The project will utilize the City’s adopted traffic calming policies and engineering analysis to identify feasible improvements that enhance roadway safety while maintaining emergency access and neighborhood circulation.

Potential traffic calming measures may include speed cushions, signage and striping enhancements, traffic delineation improvements, intersection visibility enhancements, and related roadway safety improvements. Community outreach and stakeholder engagement will be conducted throughout the project to evaluate neighborhood concerns and prioritize recommended improvements.

FY 2026/27 ACTIONS
a. Conduct traffic data collection and roadway safety evaluations b. Coordinate community outreach and neighborhood engagement meetings c. Evaluate traffic calming alternatives and conceptual improvement options d. Prepare preliminary engineering recommendations and cost estimates e. Coordinate emergency access and operational reviews
f. Implement approved traffic calming improvements, as feasible BUDGETARY PROJECTIONS FOR FY 2026/27
Traffic Calming - $50,000
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 22

2.2.2 Solana Highlands Traffic Calming
The RIVA (Solana Highlands) development located at the corner of S Nardo Avenue and Stevens Avenue is conditioned to implement traffic calming measures as part of the development. The traffic calming measures include 2 median chokers, a speed feedback sign, an all-way stopcontrolled intersection, and new crosswalk striping.

FY 2026/27 ACTIONS
a. Prior to final certificate of occupancy of the RIVA (Solana Highlands) Development, conditioned traffic calming measures shall be completed BUDGETARY PROJECTIONS FOR FY 2026/27
Traffic Calming Measures - $130,000

2.2.3 AB413 ‘Daylighting’ Framework Options
The AB 413 Daylighting Implementation Framework project supports the City’s efforts to improve pedestrian safety and visibility at intersections in response to California Assembly Bill 413 (Daylighting Law). The legislation restricts parking near intersections and crosswalks to improve visibility between motorists, pedestrians, bicyclists, and other roadway users.

During FY 2026/27, the City will focus on developing a citywide implementation framework to evaluate and prioritize locations affected by AB 413 requirements and identify feasible implementation strategies. The effort will include review of intersection conditions, parking impacts, operational considerations, signage and curb marking approaches, enforcement coordination, and public outreach strategies intended to support phased and consistent implementation throughout the City.

FY 2026/27 ACTIONS
a. Conduct citywide evaluation of intersections impacted by AB 413 requirements b. Develop framework options for phased implementation and prioritization c. Evaluate parking, operational, and maintenance impacts associated with daylighting requirements
d. Identify potential signage, striping, and curb marking approaches e. Coordinate enforcement and public outreach strategies f. Prepare draft implementation guidelines and policy recommendations BUDGETARY PROJECTIONS FOR FY 2026/27
Staff time only.

2.2.4 AB43 ‘Speed Limit Analysis’ Framework Options
The AB 43 Speed Limit Analysis Framework project supports the City's efforts to improve roadway safety and reduce traffic-related fatalities and injuries in response to California Assembly Bill 43 (Safe Streets Act). The legislation gives local governments greater flexibility to lower speed limits - including dropping them by five miles per hour and setting limits of 20 to 25 mph in business districts - without being bound by the traditional "85th percentile rule" mandated by state law. AB 43 also directs traffic engineers to give increased consideration to vulnerable pedestrian groups including children, seniors, persons with disabilities, users of personal assistive mobility devices, Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 23 and individuals experiencing homelessness, and permits cities to lower speed limits by an additional 5 mph increment on streets with a high concentration of bicyclists or pedestrians, or streets designated as safety corridors among the top 20% most dangerous within the City's jurisdiction.

During FY 2026/27, the City will focus on developing a citywide implementation framework to evaluate and prioritize roadway segments eligible for speed limit reductions under AB 43, and to identify feasible implementation strategies. The effort will include review of corridor conditions, Engineering and Traffic Survey (E&TS) requirements, safety corridor designations, vulnerable population proximity, signage and pavement marking approaches, enforcement coordination, and public outreach strategies intended to support phased and consistent implementation throughout the City.

FY 2026/27 ACTIONS
a. Conduct citywide evaluation of roadway segments eligible for speed limit reductions under AB 43
b. Identify candidate safety corridors and high pedestrian/bicycle concentration areas qualifying for additional 5 mph reductions
c. Develop framework options for phased implementation and prioritization d. Evaluate operational, enforcement, and Engineering and Traffic Survey (E&TS) requirements associated with speed limit changes
e. Identify signage and pavement marking approaches consistent with the California Manual on Uniform Traffic Control Devices
f. Coordinate enforcement strategies and public outreach efforts g. Prepare draft implementation guidelines and policy recommendations BUDGETARY PROJECTIONS FOR FY 2026/27
Staff time only.

2.3 CATS Projects/Vision Zero Action Items
The Comprehensive Active Transportation Strategy (CATS), approved by the City Council in 2015, identifies approximately 20 bicycle and pedestrian improvement projects throughout the City intended to enhance bikeability, walkability, and multimodal connectivity across neighborhoods and major corridors. The projects support implementation of the City’s Climate Action Plan (CAP), Vision Zero goals, and broader transportation safety and mobility initiatives.

During FY 2026/27, the City will continue advancing implementation planning for CATS projects through development of a multi-year delivery framework identifying project prioritization, funding opportunities, and anticipated timelines for planning, design, and construction activities. The effort will also include review of regional transportation safety initiatives, including SANDAG’s Vision Zero Action Plan, to identify applicable policies, engineering strategies, and programmatic recommendations that may support local implementation efforts.

2.3.1 Lomas Santa Fe Highway Ramp Crossings
The Lomas Santa Fe Highway Ramp Crossings project is intended to improve pedestrian and bicycle accessibility and safety at the I-5 ramp crossing locations along the Lomas Santa Fe corridor. The project will evaluate accessible pedestrian signal (APS) technologies, bicycle signal heads, lighting and related crossing improvements intended to assist visually impaired Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 24 pedestrians, enhance bicycle detection and movement, and improve overall crossing awareness and safety for all users. The project will include coordination with Caltrans and other stakeholders to evaluate signal infrastructure, operational requirements, ADA accessibility considerations, bicycle facility needs, and implementation opportunities at affected ramp intersections.

FY 2026/27 ACTIONS
a. Evaluate existing signal infrastructure, pedestrian crossing conditions, and bicycle movement patterns at ramp intersections
b. Coordinate with Caltrans regarding operational and permitting requirements c. Identify accessible pedestrian signal equipment, bicycle signal head placement, and improvement needs
d. Prepare design and implementation cost estimates
BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $50,000; Construction - $500,000

2.3.2 Glencrest Sidewalk Improvements
The Glencrest Sidewalk Improvement Project is identified as a high priority project in both the Safe Routes to School and CATS programs. The intent of this project is to provide safe pedestrian facilities while respecting private improvements and residential parking to the extent feasible without acquiring additional right of way. In 2024, the Council advanced a design for this project to include the construction of concrete curbs, gutters and sidewalks along both sides of Glencrest Drive from Lomas Santa Fe to Dell Street. The City is finalizing construction drawings and bid documents that minimize impacts to the private improvements that are encroaching into the public right of way.

Design should be completed by the end of Fall 2026. Construction could begin in the Spring of 2027. Staff received grant funding from Congressman Mike Levin’s office for $500,000 and are continuing to pursue additional construction funding sources.

FY 2026/27 ACTIONS
a. Complete PS&E package
b. Advertise for construction
BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $75,000; Construction - $750,000

2.3.3 Cliff Street Comprehensive Improvements
Cliff Street runs generally east to west, ascending steeply from its starting point at N. Cedros Avenue. Presently, Cliff Street is paved with asphalt concrete (AC), and has no sidewalk, intermittent AC berms, and a variety of materials along the shoulder used primarily for parking.

Currently, there is no underground drainage system in place, and precipitation and other runoff flow occurs from east to west, carrying sedimentation during storm events. Cliff Street is also identified as part of the City's Safe Routes to School network, serving students traveling to and from nearby schools along this corridor, making pedestrian access improvements a priority for the safety and connectivity of young travelers. City Council has requested that the City Engineer investigate possible designs for improved pedestrian access along Cliff Street. As part of this Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 25 review, drainage improvements to mitigate runoff and erosion along this street will be considered.

City Staff will evaluate the limitations and challenges with respect to existing private improvements encroaching into the right of way, co-alignment for drainage improvement, and possible design solutions for consideration by the City Council. A continuous walkway would also be implemented along one side of the road to accommodate pedestrians and provide a safer, more accessible route for students and other corridor users.

FY 2026/27 ACTIONS
a. Refine opportunities and constraints analysis for Cliff Street for pedestrian access, such as a walkway, and drainage in coordination with SFID improvements b. Conduct engagement with residents and nearby businesses and schools on use and possible design ideas
c. Develop design-level plans for the proposed drainage system d. Develop a construction-level cost estimate for the proposed drainage and walkway improvement
BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $75,000; Construction - $1,000,000

2.3.4 Coastal Rail Trail Northern Extension
This project is a continuation of the City’s existing Coastal Rail Trail (CRT) from its current terminus near Ocean Street, northerly to the City’s jurisdictional boundary with the City of Encinitas. The project would end at a proposed pedestrian crosswalk that would link the Harbaugh Seaside Trails to the Seaside State Beach in Encinitas. The City will be working alongside the City of Encinitas to incorporate the proposed pedestrian crosswalk design that is anticipated to be funded through a Highway Safety Improvement Program (HSIP) grant.

The project would include an extension of the concrete path, decomposed granite (DG) shoulders, landscaping, irrigation and minor concrete repairs to the existing concrete path. This work will also include a refresh and repairs to the existing northern segment of the CRT, including removal of the crescent deck platform, and replacement with similar drought-tolerant, native plantings. The City received state funding from Senator Blakespear for $300,000 and is continuing to search for additional funding sources.

FY 2026/27 ACTIONS
a. Develop alternative designs for City Council review and approval b. Conduct engagement with City of Encinitas for pedestrian crossing at Hwy 101 c. Conduct engagement with residents and Harbaugh Seaside Trails d. Prepare PS&E package Continue searching for grant funding opportunities e. Advertise project for construction
BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $75,000; Construction - $750,000
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 26

2.3.5 Santa Helena Neighborhood Corridor Improvements
City Staff are working on a plan that would implement the recommendations contained in the CATS and Safe Routes to School studies. The paved area on Santa Helena, north of Sun Valley Road, is approximately 64 feet wide, with a painted median. The area within the painted median was not constructed to carry vehicle traffic, and as a result, the traffic that crosses over the median area degrades the roadway condition.

The citywide condition assessment identified Santa Helena as needing paving and repair work.

City Staff anticipate addressing the paving condition in the next Annual Paving cycle with a longterm plan to bring modifications to the wide right-of-way along Santa Helena. Based on neighborhood feedback, the design of a multi-use trail path was not supported. City Staff will perform community outreach to receive input on modified designs that may include construction of a median area, such as raised, planted medians or full reconstruction for long-term wear from crossing vehicle traffic and include sidewalk along the corridor.

FY 2026/27 ACTIONS
a. Complete resurfacing of Santa Helena, from Sun Valley Road to the Lagoon, with the Annual Paving Project
b. Prepare concept designs for re-utilization of Santa Helena Corridor, from Sun Valley Road to Santa Victoria
c. Conduct community meetings to receive feedback from residents d. Present findings to City Council and receive direction on design development e. Prepare a PS&E package for construction
BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $50,000

2.3.6 Fletcher Cove Park and El Viento Pocket Park Trail Improvements
The existing trail system in both locations are subject to significant erosion during storm events.

This project would convert the existing decomposed granite (DG) trail pathways into a more stable semi-pervious surfacing that can withstand high-precipitation storm events and is ADA compliant.

Staff is researching alternative materials, and pursuing a pilot project for an acceptable product that can be used in lieu of bonded/stabilized DG. City Staff will present alternative parkway materials to City Council for comment before preparing a Plans, Specification, and Estimate (PS&E) package for construction.

FY 2026/27 ACTIONS
a. Research alternative parkway materials
b. Prepare presentation for City Council
c. Develop PS&E package for pilot sites
d. Advertise for construction once funding has been identified e. Execute contract for construction and complete construction BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $25,000 Construction - $300,000
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 27

3. ENVIRONMENTAL

SUSTAINABILITY
Solana Beach prioritizes the preservation and enhancement of its natural areas, including its beaches, adjacent lagoons, bluffs and hillsides. In 2024, the City updated its Climate Action Plan, reinforcing its commitment to sustainability by aiming to reduce greenhouse gas emissions and identifying resiliency methods to mitigate the effects of climate change on our neighborhoods, coastal areas, and the broader region. Collaborating with regional boards and local stakeholder groups, the City has advanced efforts to provide more transparency and options for resilient energy and utility solutions, benefiting both residents and businesses within the City.

3.1 Climate Action Plan Initiatives
In October 2024, the City of Solana Beach adopted an updated Climate Action Plan (CAP), building upon the original 2017 plan. This update reflects advancements in technology, evolving market trends, and the latest scientific best practices to strengthen the City's response to climate change. To sustain and accelerate progress, the City prioritizes implementation of CAP strategies and actions aimed at further reducing greenhouse gas emissions and enhancing community resilience.

3.1.1 City Electric Vehicle (EV) Charging Expansion
Transportation is the most significant contributor to greenhouse gas emissions in the City, accounting for 64% of the City’s total emissions in 2016 (most recent inventory). The City’s CAP Update (2024) identifies several actions related to electric vehicles and charging including:

T-5.2: Electric Vehicle Charging Stations Analysis (conduct a public electric vehicle charging station inventory and needs assessment to determine how many publicly accessible charging stations need to be installed within the community to meet current and future needs) T-5.3: Funding for Public Electric Vehicle Chargers (apply for funding for public chargers and explore partnerships to increase publicly accessible charging stations within the community) T-5.4: Identity Electric Infrastructure Needs (work with SDG&E/CEA to identify the areas that need updated infrastructure for supplying enough electricity for charging stations) FY 2026/27 ACTIONS
a. Review the bid received as a part of the RFB for EV Charging Infrastructure at La Colonia and City Hall
b. Work with the vendor who submitted a bid to determine if it is feasible to install infrastructure at one location and to reflect available City budget c. If that is feasible, execute a contract with the vendor and begin items as outlined in the bid d. If the above are not feasible, City staff will look to hire for basic electrical designs e. Publish a new RFB/RFP with basic electrical designs
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 28 f. Continue communication with SDG&E and CEA to see if there are resources that can be utilized in this process
BUDGETARY PROJECTIONS FOR FY 2026/27
The one bid the City received was for $949,822.90. $230,000 was budgeted for EV Charging Infrastructure in FY 25-26. An additional $200,000 was budgeted in FY 26-27. The RFB estimated $400,000, to be within budget over FY 25-26 and FY 26-27 for a multi-year project.

3.1.2 Greenhouse Gas Inventory Project
The City’s CAP Update (2024) calls for the commitment to transparent monitoring and reporting.

Action CCR1.2 Conduct Greenhouse Gas (GHG) Inventory in 2025 and 2027. This will be a twoyear project.

City staff led a regional application to apply for SANDAG SGIP funds to complete two inventories for each of the 8 jurisdictions (City of Solana Beach, Carlsbad, Chula Vista, Encinitas, Escondido, La Mesa, Oceanside, and the County of San Diego). The City was awarded the funding and is currently managing this project to complete two inventories for the City of Solana Beach and the other seven jurisdictions.

FY 2026/27 ACTIONS
a. Award and execute a professional services agreement with a vendor to complete the GHG emission inventories
b. Complete quarterly SANDAG grant reporting requirements c. Meet with the selected vendor monthly
d. If one of the inventories is completed before the end of the fiscal year, bring a report with the results to Council
BUDGETARY PROJECTIONS FOR FY 2026/27
Funded by SANDAG Smart Growth Incentive Program (SGIP) Grant ($400,000).

3.1.3 Fixit Clinic Community Event
In the CAP Update (2024), one of the five identified Pathways is Utilize Circular Economy & Food Systems. This pathway is related to reducing solid waste through landfill diversion, organic materials source reduction, reuse, upcycling, and recycling, and reducing food waste. Solid waste accounted for 3% of the City’s total greenhouse gas emissions in 2016. Action W-1.1 Waste Diversion Education Program calls for the City to develop an education program to raise awareness about organic materials source reduction, reuse, upcycling, recycling, and composting.

Fixit Clinics can play a vital role in promoting environmental responsibility and diverting waste from the landfill in the community. These events are designed to encourage reuse culture and empower residents by providing the skills and support needed to repair broken items instead of discarding them.

FY 2026/27 ACTIONS
a. Host a Fixit Clinic with San Diego Fixit Clinic in Solana Beach BUDGETARY PROJECTIONS FOR FY 2026/27
The San Diego Fixit Clinic costs $3,500, plus staff time and any fees needed for a venue.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 29

3.1.4 Urban Forestry Plan
The Urban Forestry Plan is an action under the CAP Update (2024). Action C-1.3 Urban Forestry Plan: develop a comprehensive communitywide urban forestry plan and adopt a tree canopy coverage percentage target. Grant funds may be available for this type of project. Staff would research funding opportunities and apply to opportunities that would be a fit for Solana Beach. In particular, Staff will investigate CalFire and Prop 4 funding opportunities.

FY 2026/27 ACTIONS
a. Research funding opportunities and funding strategies b. If funding opportunities are identified, apply for funding c. If funding is awarded, create an RFP to hire a consultant to complete an Urban Forestry Plan
BUDGETARY PROJECTIONS FOR FY 2026/27
Staff time, plus unknown costs to hire a consultant to complete the Urban Forestry Plan. Staff estimates that an Urban Forestry Plan will cost around $100,000.

3.1.5 Heat Pump Rebate Program
The CAP Update (2024) includes Measure B-3: Incentivize replacement of gas appliances at endof-life with electric appliances. In particular, Action B-3.2: Building Electrification Incentives calls for the City to promote incentives to electrify gas appliances and equipment.

To reduce the initial cost of heat pump technology, the City is providing a rebate for Solana Beach residents who purchase and install a heat pump water heater to replace their gas water heater.

Additionally, to increase workforce development, contractors are also eligible for a rebate.

The initial uptake of the rebate program has been slow, so City staff is exploring ways to promote and market this program. Additionally, staff are looking to expand the rebate to include not only heat pump water heaters, but heat pump HVAC systems.

ACTION ITEMS
a. Continue marketing campaign and review market research outcomes b. Make modifications based on feedback from the market research and the first six months of implementing the pilot with Heat Pump Water Heaters only c. Research heat pump HVAC systems and make a recommendation to Council on expansion of the program
BUDGETARY PROJECTIONS FOR FY 2026/27
Proposed tasks can be completed with City Staff time. If initial pilot rebate funds are expended, an additional $25,000 would be requested for continuation and expansion of the rebate program.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 30

3.1.6 SB1383 Organics Education
In 2016, the State passed SB1383, with a goal to reduce methane pollution and other short-lived climate pollutants. Jurisdictions were required to implement SB1383 regulations starting on January 1, 2022. CalRecycle is responsible for evaluating compliance and enforcing regulations.

The City had received grant funding from CalRecycle, but that funding is ending on November 1, 2026, and it is not expected to be renewed.

The City has brought on one additional full time staff member at the Sustainability Management Assistant position to help ensure the City is in compliance with SB1383, in addition to the Sustainability Program Manager overseeing compliance.

The City also included SB1383 enforcement in the CAP Update (2024), under Measure W-1 Divert solid waste from landfill. The corresponding actions are W-1.1 Waste Diversion Education Program: develop an education program to raise awareness about organic materials source reduction, reuse, upcycling, recycling, and composting and W-1.3 SB1383 Enforcement: increase enforcement presence to ensure compliance with recently modified City Recycling Ordinance and increase waste diversion.

To maintain compliance, the City is required to conduct education and outreach to all affected parties, including generators and edible food recovery organizations. This includes: providing information on methods for the prevention of organic waste generation, recycling organic waste onsite, and sending organic waste to community composting. Providing information to food donors regarding programs for the donation of edible food. Providing materials in non-English languages so they are linguistically accessible to residents and businesses.

Staff is working with local Girl Scout Troop 3844 to create a new organics education campaign.

Staff anticipate launching the campaign in Summer 2026.

FY 2026/27 ACTIONS
a. Ensure compliance with all SB1383 education requirements b. Create a new organics education campaign with Girl Scout Troop 3844 BUDGETARY PROJECTIONS FOR FY 2026/27
Proposed tasks can be completed with City Staff time. Staff will use the remaining CalRecycle grant funds before November 1, 2026. Additionally, the City receives around $2,000 in grant funds from RSWA for SB1383 implementation.

3.1.7 Public Parking Solar and Battery Project
This is a project led by the Climate & Resiliency Commission and aligns with the CAP Update (2024) and Measure E-2: Increase installation of photovoltaic and battery storage. In particular, this aligns with Action E-2.5: Renewables and Storage on Municipal Facilities, complete an analysis to identify and evaluate opportunities to install renewable energy generation and energy storage projects at municipal facilities, including parking lots.

FY 2026/27 ACTIONS
a. Explore feasibility of pathways to install renewable energy generation and energy storage at City-owned public parking lots
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 31 BUDGETARY PROJECTIONS FOR FY 2026/27
Unknown at this time. This will require an RFP and costs for a vendor to complete the work..

When staff released an RFP for a citywide facility assessment in 2024, the one proposal received was over $130,000 for the assessment and report portion of the project. There are not currently funds allocated to this project.

3.1.8 Building Energy Benchmarking
The CAP Update (2024) includes Action B-2.2 New Electrification Ordinance: starting January 1, 2026, implement the 2025 California Building Code. Consider electrification codes/ordinances, such as Building Performance Standards, if necessary, to provide electrification options.

Staff have begun research on this project and identified creating a benchmarking program as the first step. Staff will continue to research and bring a benchmarking program proposal to Council.

FY 2026/27 ACTIONS
a. Draft a Benchmarking Program recommendation for Council consideration BUDGETARY PROJECTIONS FOR FY 2026/27
Staff time. Current staff capacity will require prioritization to be fully implemented and will require adjustment of other Work Plan priorities.

3.1.9 Single-Use Plastic Ordinance
In 2019, the City amended the Municipal Code (SBMC 5.03, 5.05) to regulate the use of singleuse plastics in Solana Beach. Starting November 1, 2019, restaurants and food vendors must allow customers to use their own reusable drink cups. Starting May 1, 2020, retail stores may not sell or distribute polystyrene foam products and may no longer bring those items onto City beaches. Stores may also not sell or distribute packing materials, shipping boxes, or packing peanuts that are not recyclable, not compostable, or are made of polystyrene foam. Effective November 1, 2020, retail stores, restaurants, and food vendors may not sell or distribute plastic straws, utensils, stirrers, splash sticks, cocktail sticks or toothpicks. Retail stores, restaurants, and food vendors may not sell, distribute, or serve prepared foods in any food service ware that is not recyclable, is not compostable, or is made of polystyrene foam. Restaurants and food vendors may only distribute single-use food service ware accessories (like utensils, straws, napkins, or condiments) that comply with this ordinance and only if a customer specifically requests an item.

The San Diego Chapter of Surfrider Foundation offers the Rise Above Plastics (RAP) Program, which supports volunteers in reducing plastics in their communities. A RAP member attended Council in December 2025 to request that the City strengthen its single-use plastic ban ordinance, in accordance with neighboring cities such as Del Mar and Coronado. This project looks to amend the City’s existing single-use plastic ban ordinance to no longer allow recyclable plastics.

FY 2026/27 ACTIONS
a. Prepare an updated single-use plastics ordinance to only allow for natural fiber-based compostable or reusable, not recyclable plastic
b. Present updated ordinance to Council for review and adoption c. Launch an education campaign to inform affected businesses of new regulations

PROJECT COSTS
Proposed tasks can be completed with City Staff time.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 32

3.2 Mayor's Monarch Pledge Initiatives
The monarch butterfly, an iconic species, has seen a dramatic decline in its populations in recent years. To combat this decline, the City of Solana Beach has joined the National Wildlife Federation's Mayors' Monarch Pledge, which encourages cities to create habitats for the monarch butterfly and other pollinators, and to educate residents on how they can contribute to these efforts at home and within their communities. The City of Solana Beach first committed to the pledge in 2021 and has renewed annually since.

3.2.1 Native Pollinator Garden Conservation Program
The City first committed to the National Wildlife Federation’s Mayors’ Monarch Pledge for the 2021 program year. Since then, the City has renewed its pledge annually. The Mayors’ Monarch Pledge encourages cities to create habitats for the monarch butterfly and other pollinators, and to educate residents on how they can contribute to these efforts at home and within their communities. The City is actively involved in this initiative by implementing various action items, such as establishing demonstration gardens, hosting education events, and planting milkweed and pollinator-friendly native nectar plants. This project has been done in collaboration with the SeaWeeders.

To date, the City has established pollinator gardens at City Hall, La Colonia, Coastal Rail Trail, and the Fire Station. This year, City staff is working on creating educational signage that will be installed at the community gardens on City property.

FY 2026/27 ACTIONS
a. Continue to engage with the SeaWeeders and other partners to support monarch butterfly conservation and plant native milkweeds and nectar-producing plants in locations like the Coastal Rail Trail, La Colonia Community Center, City Hall, and other City-owned properties
b. Add or maintain native milkweed and nectar producing plants in community gardens and at El Jardin de los Ninos at La Colonia
c. Pledge to the Mayors’ Monarch Pledge and complete the annual report d. Design educational signs, including Pollinator Panel, Monarch Life Cycle Panel, Plant and Pollinator Labels
e. Install signs at community gardens
BUDGETARY PROJECTIONS FOR FY 2026/27
Replenishing existing monarch gardens is approximately $1,000 annually. Signage is approximately $25,000.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 33

3.3 Infrastructure Improvements
The City continues to invest in its critical infrastructure to ensure long-term sustainability, public safety, and environmental responsibility. These projects address the City's facility energy performance, storm drain systems, and sewer system improvements, supporting both Climate Action Plan goals and the ongoing maintenance and modernization of essential public works.

3.3.1 City Facilities Energy Efficiency & Decarbonization There is an opportunity for City facilities to lower energy usage through the installation of more energy efficient lighting, HVAC systems, new windows and potentially installing photovoltaics and/or battery storage systems. In consultation with Energy Efficiency consultants, Staff will evaluate energy efficiency upgrade options for City facilities and their initial costs and potential future cost savings, and research funding options for any cost-efficient and energy saving projects.

FY 2026/27 ACTIONS
a. Issue an RFP for an Energy Efficiency Consultant to evaluate potential energy projects b. Research opportunities for the City to enter into Power Purchase Agreements (PPAs) and obtain funding for Microgrids at City facilities
c. Pursue the design and installation of operable windows at City Hall d. Document baseline energy efficient infrastructure and identify gaps for future improvements at all City facilities
e. Continue to prioritize energy efficiency in capital improvement and major maintenance projects
BUDGETARY PROJECTIONS FOR FY 2026/27
Estimated cost for citywide facility assessment, including energy efficiency is $250,000.

3.3.2 Major Storm Drain System Improvements Projects
The Storm Drain System Improvements Program supports the repair, replacement, and upgrade of aging storm drain infrastructure throughout the City to improve system reliability, reduce flooding risks, and maintain compliance with applicable stormwater regulations. The program focuses on proactive asset management and prioritization of critical drainage facilities that protect public infrastructure, private property, and coastal resources.

During FY 2026/27, the City will continue evaluating storm drain deficiencies, advancing priority capital improvement projects, and implementing improvements designed to increase drainage capacity, reduce maintenance demands, and improve resilience during major storm events.

Improvements may include pipe replacement, inlet upgrades, slope stabilization measures, and drainage structure rehabilitation.

FY 2026/27 ACTIONS
a. Perform condition assessments and prioritize storm drain deficiencies b. Advance design and construction of priority drainage improvement projects c. Replace or rehabilitate aging storm-drain pipes and structures d. Improve drainage capacity at identified flood-prone locations e. Coordinate stormwater compliance requirements with capital improvement projects Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 34 f. Conduct grant funding research and applications where eligible BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $35,000 & Construction - $500,000

3.3.3 Major Sewer System Improvements Projects
The Sewer System Improvements Program supports the ongoing maintenance, rehabilitation, and replacement of the City’s wastewater collection system infrastructure. The program is intended to maintain reliable sewer service, reduce the risk of sanitary sewer overflows, and support compliance with state and regional wastewater regulations.

During FY 26-27, the City will continue implementing prioritized sewer capital improvement projects and maintenance activities identified through system assessments, CCTV inspections, and asset management planning efforts. Planned improvements may include sewer main replacement, manhole rehabilitation, inflow and infiltration reduction measures, and emergency repair projects.

In addition, the City will initiate development of a comprehensive Sewer Master Plan to evaluate existing system conditions, identify long-term infrastructure needs, prioritize future capital improvements, and support strategic planning for system reliability and capacity management.

The City’s last Sewer Master Plan was completed in 2003.

FY 2026/27 ACTIONS
a. Conduct sewer system inspections and condition assessments b. Prioritize and implement sewer rehabilitation and replacement projects c. Perform CCTV inspections and asset management updates d. Initiate development of a comprehensive Sewer Master Plan e. Evaluate long-term sewer infrastructure capacity and system deficiencies f. Coordinate emergency sewer repairs and maintenance activities g. Reduce inflow and infiltration through targeted system improvements h. Maintain regulatory compliance and reporting requirements BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $35,000; Construction - $300,000; Master Plan: $250,000 Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 35

4. COMMUNITY WELL-BEING
The City of Solana Beach is committed to fostering a community that supports the health and well-being of all residents. This includes providing services and opportunities for youth, seniors, and all members of the community to engage, thrive, and contribute to the social fabric of the City.

By supporting legislation that limits youth access to new and harmful drugs, the City aims to reduce substance abuse, promote public health, and protect future generations. In addition, the City is committed to enacting policies and implementing programs that will help seniors “age in place”, knowing that most desire to stay in the community as they age. The City is also committed to continuing implementing programs and policies to further our “Welcoming Community” status that emphasizes kindness, inclusion and community engagement. The City will continue to advocate for policies that prioritize prevention, education, and collaboration with community stakeholders, recognizing that a strong, unified approach is key to combating this growing issue.

4.1 Public Safety
Public Safety is a foundational pillar of Solana Beach, essential to protecting our residents, visitors, and unique coastal quality of life. The City is dedicated to maintaining top-tier emergency response capabilities and proactive risk-reduction strategies. In alignment with these priorities, this Work Plan focuses substantial effort and resources on supporting fire department operations.

This targeted investment ensures the successful implementation of the new fire protection services agreement between Del Mar and Solana Beach, strengthening regional resilience and emergency coverage for both communities.

4.1.1 Fire Hazard Severity Map Education and Wildland Fire Protection Efforts
Public education regarding Fire Hazard Severity Maps is essential to empowering the community with a clear understanding of local wildfire risk and the actions that can be taken to reduce that risk. These maps help residents better understand how factors such as vegetation, topography, weather conditions, and home construction can influence wildfire behavior and affect their level of exposure. By increasing awareness of what the maps represent and how they are used, the Fire Department can support informed decision-making related to home hardening, defensible space, evacuation planning, and insurance preparedness. Enhanced public understanding encourages greater participation in wildfire mitigation efforts and fosters a culture of shared responsibility for community resilience and public safety.

FY 2026/27 ACTIONS
a. Develop a comprehensive public education program to communicate Fire Hazard Severity Map information and associated wildfire risks
b. Provide training to Fire Department personnel to ensure consistent delivery of wildfire preparedness and Fire Hazard Severity Map messaging
c. Promote adoption of home hardening, defensible space, and other wildfire mitigation measures through public education and engagement efforts Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 36 d. Deliver targeted outreach and educational presentations to homeowners associations, civic organizations, and community stakeholders
BUDGETARY PROJECTIONS FOR FY 2026/27
The overall cost of this project is anticipated to be minimal. The primary resource commitment will be staff time required to develop the presentation, conduct internal training, and deliver community presentations. Additional costs are expected to be limited to the production of hardcopy materials for distribution to residents and stakeholders. No significant expenditures for external services, equipment, or other resources are anticipated.

4.1.2 Fire Pathways and Conflagration Risk Assessment
Evaluating potential wildland fire pathways into the city is a critical element of community risk assessment and wildfire preparedness. Understanding how topography, vegetation, weather patterns, and prevailing winds influence fire behavior enables fire agencies to identify the most probable routes a wildfire may take toward developed areas. This information supports strategic planning, fuels management, evacuation preparedness, resource deployment, and the prioritization of mitigation efforts designed to reduce wildfire impacts before a fire occurs.

Equally important is assessing areas where residential development interfaces with the wildland environment and where a wildfire could rapidly transition into a structure-to-structure conflagration. These Wildland-Urban Interface (WUI) zones often present the highest risk to life and property, as embers, radiant heat, and direct flame contact can ignite multiple structures quickly. Identifying these high-risk areas allows communities to focus on defensible space, home hardening, building standards, and coordinated community-wide mitigation strategies. The ultimate goal is to enhance resilience, reduce potential losses, and foster a culture of shared responsibility for wildfire preparedness and public safety.

FY 2026/27 ACTIONS
a. Execute a consulting contract with Xylo Plan Consulting to conduct a comprehensive evaluation of wildfire pathways and conflagration risk
b. Provide the contractor with relevant GIS data, topography, vegetation, and other necessary information to support a detailed analysis
c. Complete the study and present findings to City Council, including maps, risk assessments, and recommended mitigation strategies
d. Apply study results to support public education initiatives, grant applications, community risk reduction programs, and emergency planning efforts e. Integrate findings into ongoing wildfire preparedness strategies, including defensible space, home hardening, and Wildland-Urban Interface mitigation planning BUDGETARY PROJECTIONS FOR FY 2026/27
The primary cost associated with this project is anticipated to be the consultant agreement with Xylo Plan Consulting, estimated at approximately $25,000. This cost is expected to be shared with the Del Mar Fire Department. Additional project costs are expected to be minimal and primarily consist of staff time dedicated to coordinating with the consultant, providing GIS data and supporting information, and reviewing draft and final deliverables. No significant additional expenditures are anticipated.

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4.1.3 Solana Beach & Del Mar Fire Service Integration Study The Cities of Del Mar and Solana Beach seek to engage a qualified consultant to conduct a comprehensive evaluation of the operational, financial, and governance opportunities associated with further integration or consolidation of the fire departments. The consultant will assess the current service delivery models, organizational structures, staffing configurations, facilities, apparatus deployment, administrative functions, emergency management responsibilities, and long-term strategic needs of both agencies. The goal is to identify opportunities to improve service delivery, enhance operational efficiency, strengthen organizational resilience, and ensure the long-term sustainability of fire and emergency services for both communities.

The study will include a detailed analysis of current and projected costs, revenue impacts, staffing models, labor considerations, capital improvement needs, and potential cost savings or cost avoidance associated with various levels of regionalization. Financial modeling should evaluate the short-term transition costs and long-term fiscal impacts of multiple alternatives, including maintaining the current cooperative arrangement, expanding shared services, creating a joint powers authority (JPA), establishing a unified fire department, or other governance structures identified during the study process.

The desired outcome of the project is to provide the City Councils of Del Mar and Solana Beach with a data-driven decision-making framework that supports informed discussions regarding the future delivery of fire and emergency services. The study should identify opportunities to improve service effectiveness, maintain or enhance emergency response capabilities, increase organizational efficiency, and create a sustainable governance model that best serves the residents, businesses, and visitors of both communities for decades to come.

FY 2026/27 ACTIONS
a. Develop and issue a Request for Qualifications (RFQ), evaluate proposals, and execute a professional services agreement with a qualified consulting firm to conduct the Fire Service Integration Study
b. Provide the selected consultant with relevant operational, financial, staffing, and organizational data from both agencies to support a comprehensive analysis of service delivery models and governance options
c. Complete the study and present findings, analysis, and recommendations to the City Councils of Del Mar and Solana Beach
d. Utilize study results to support policy direction and development of an implementation strategy based on City Council guidance
BUDGETARY PROJECTIONS FOR FY 2026/27
The primary cost associated with this project is anticipated to be the consultant agreement with Xylo Plan Consulting, estimated at approximately $25,000. This cost is expected to be shared with the Del Mar Fire Department. Additional project costs are expected to be minimal and primarily consist of staff time dedicated to coordinating with the consultant, providing GIS data and supporting information, and reviewing draft and final deliverables. No significant additional expenditures are anticipated.

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4.2 Parks & Facilities
The City's parks and public facilities are at the heart of community life, providing space for recreation, gathering, and connection across all ages. The following projects advance long-term investments in critical facilities, including the Marine Safety Center and the La Colonia Park expansion to smaller community-centered improvements that bring immediate value to residents and visitors.

4.2.1 Marine Safety Center
The City’s Marine Safety Center is deficient and does not meet current and long-term needs of the community and beach visitors. The existing facility is dilapidated with design deficiencies that don’t meet the current needs of our lifeguards with respect to storage, operations, and technology, as well as facilities for persons with disabilities or of different genders/identities. A needs assessment study was completed in June 2017, which determined that the best alternative was to demolish the existing building and construct a new building.

A Professional Services Agreement with an architectural consultant was approved in October 2018, to develop a preliminary site and building design for a new Marine Safety Center. Following a community meeting in February 2019, the City consultant prepared three design options that were presented to the Council during a public hearing in November 2019. Upon receiving direction from the Council and input from the community, a facility design was developed, and story poles were installed in April 2022. After receiving testimony from the public, the City Council provided further direction to the City Manager to modify the proposed design to minimize view impacts without jeopardizing the operational needs for the Lifeguard Station. Following numerous design iterations, a second set of story poles were installed in October 2024. As part of the December 2024 public meeting, the Council approved a modified design and adopted a Development Review Permit (DRP)/Site Development Permit (SDP) for the replacement of the Marine Safety Center.

The next step for the project is to submit a Coastal Development Permit application to the California Coastal Commission. Upon receipt of the necessary permits, the City will prepare final engineering and construction design documents to be released for bid for construction. While allocation of funding for construction of the Marine Safety Facility is still pending, throughout the next phases, the City will be exploring the availability of grant funding and/or alternative approaches for this significant public capital investment to ensure construction of this project can start at the earliest possible time given the remaining regulatory and financial requirements for this important City facility project.

FY 2026/27 ACTIONS
a. Prepare additional technical studies and apply for a Coastal Development Permit b. Engage Coastal Commissioners for a site visit to see existing conditions c. Research and apply for grant funding opportunities
d. Upon approval of the CDP, prepare final engineering and construction design documents.

BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $500,000
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4.2.2 La Colonia Park and Building Improvements
The New La Colonia City Building project is a phased implementation effort associated with the La Colonia Park Master Plan update and expansion area located north of the existing skate park and basketball courts. The project is intended to expand recreational opportunities, enhance community gathering spaces, and support long-term programming needs for youth, seniors, and the broader community.

Phase 1 consists of development of an interim low-intensity park space on the vacant expansion lot to provide near-term community use while long-term planning, environmental review, permitting, and design activities continue for the permanent facility. Interim improvements are anticipated to include pedestrian pathways, landscaping, shaded seating areas, open lawn/event space, and passive recreational amenities.

Phase 2 will include planning, design, permitting, and future construction of a multi-level Youth and Senior Community Center intended to provide expanded community programming space, gathering areas, and supporting facilities consistent with the updated La Colonia Park Master Plan vision.

FY 2026/27 ACTIONS
a. Finalize design and implementation of interim park improvements for the expansion area b. Coordinate community outreach and stakeholder engagement regarding future facility programming and site design
c. Initiate environmental review, permitting, and feasibility evaluations for the future Youth and Senior Community Center
d. Advance conceptual and preliminary design alternatives for the permanent facility e. Coordinate utility, grading, circulation, and site access evaluation f. Identify and pursue grant and partnership funding opportunities for future phases g. Develop phased implementation and cost estimates for long-term project delivery BUDGETARY PROJECTIONS FOR FY 2026/27
PS&E - $50,000; Construction - $250,000

4.2.3 Fletcher Cove Bulletin Board Upgrade
The previous bulletin board lasted for several years, but corrosion due to coastal environment led to its removal in 2026. This project would replace the bulletin board, which is used for community information and announcements. The goal would be to use environmentally durable material that would be sustainable despite the coastal weather extremes. The material should also not detract from the natural beauty of the area and should in fact blend ascetically with its surroundings.

Stakeholders such as Marine Safety staff and residents should be included in design selection and installation location.

FY 2026/27 ACTIONS
a. Research products/materials/designs
b. Meet with stakeholders to review design options and appropriate installation locations c. Purchase product and execute installation of new bulletin board BUDGETARY PROJECTIONS FOR FY 2026/27
Costs will be determined through research of materials & design options, as well as staff time including installation and maintenance.

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4.3 Age-Friendly Action Plan Initiatives
The City is committed to enacting policies and implementing programs that will help seniors age in place, recognizing that most older residents desire to stay in the community as they age.

Through the Age-Friendly Action Plan and a range of senior services initiatives, the City supports transportation, education, wellness, and home improvement opportunities that meet the evolving needs of older adults in Solana Beach.

4.3.1 Older Adult Transportation Pilot Program
The Age Friendly Action Plan (2023) outlines strategies to address various needs of older adults, including transportation. In response to Council direction, staff researched and held two focus groups to receive feedback from the community and create a framework for an older adult transportation pilot program in Solana Beach. On December 8, 2025, the City released a Request for Proposals for the pilot program to launch in Summer 2026.

In Summer 2026, the City entered an agreement with Jewish Family Services of San Diego (JFS) to provide transportation services for the 6-month pilot. The City will evaluate the pilot after six months to determine whether to continue and/or make modifications after evaluating the pilot. The City will also look to apply for funding and other opportunities to make this pilot fiscally sustainable.

FY 2026/27 ACTIONS
a. Launch the 6-month pilot with JFS (May 1, 2026 – October 31, 2026) b. Evaluate the program after the pilot, noting areas to make modifications for any future iterations
c. Apply for SANDAG’s Flexible Fleet Funding - if awarded, manage grant contract d. Continue to seek additional funding opportunities
BUDGETARY PROJECTIONS FOR FY 2026/27
Pilot Project: $100,000 for six months, includes one month of marketing and five months of ride services; SANDAG Flexible Fleet application: applying for $500,000 for three years, anticipated start date January 2027. This funding would require a minimum match of 11.47%. Staff is proposing a $102,000 match in the grant application. Some of the match will be covered by staff time, however, additional funds may need to be allocated to cover the entire match proposal.

4.3.2 Senior Services City Website Update
As part of the FY26–27 Workplan, the City will update the Senior Services webpage to serve as a more comprehensive and user-friendly resource hub for older adults, caregivers, and families in the community. The project will expand the page to include information on any new or existing City programs and services, but also on resources provided by local nonprofits, community organizations, healthcare providers, transportation services, recreation programs, and regional support agencies that benefit seniors in Solana Beach.

The updated webpage will improve accessibility of information by organizing resources in a clear and easy-to-navigate format, with links, contact information, program descriptions, and relevant updates. The goal is to strengthen community awareness of available senior services, foster connections between residents and local support networks, and enhance the City’s ability to provide timely and centralized information for the aging population.

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a. Conduct an inventory of internal City programs and external senior resource providers to build into the updated webpage
b. Develop webpage layout and navigation to ensure compliance with digital accessibility standards and ease of use for the target audience
c. Test and launch the updated webpage and resource hub, and establish a recurring update cycle, and implement a communication campaign for the updates BUDGETARY PROJECTIONS FOR FY 2026/27
Proposed tasks can be completed with City Staff time.

4.3.3 Senior & Intergenerational Pilot Programs
The City will implement senior and intergenerational pilot programs aimed at fostering social connection, community engagement, and inclusive participation among residents of all ages.

These pilot programs will explore opportunities for older adults, youth, families, and community partners to participate in shared activities, educational workshops, volunteer opportunities, and recreational programming designed to strengthen relationships across generations while supporting healthy aging and community well-being.

The initiative will allow the city to assess community interest, participation levels, and program effectiveness to help inform future long-term programming and partnerships. Pilot efforts may include collaborations with local schools, nonprofits, community groups, and regional organizations to expand opportunities for engagement and increase access to meaningful social and educational experiences for seniors and the broader Solana Beach community.

FY 2026/27 ACTIONS
a. Execute Solana Beach Community Connections (Seniors) Intergenerational Games Day at Solana Beach Summer Day Camp (Youth) on July 31, 2026, at La Colonia Community Center
b. Continue community engagement and research to identify potential additional Senior pilot programs that can be developed in FY 2026-27
BUDGETARY PROJECTIONS FOR FY 2026/27
No costs beyond existing staff time.

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4.4 City of Kindness
On July 10, 2019, the Solana Beach City Council formally adopted a resolution recognizing Solana Beach as a “City of Kindness,” joining communities across the country that are committed to promoting kindness as a core community value. Through community events, outreach efforts, volunteer opportunities, and public engagement campaigns, the City aims to continue building a welcoming and connected community where kindness is visible, celebrated, and encouraged in everyday interactions. These efforts help foster positive and collaborative attitudes that ripple outward into residents’ jobs, families, friendships, and the broader community beyond Solana Beach’s boundaries.

4.4.1 Promoting Community Kindness
As part of the City’s ongoing City of Kindness Initiative, the City will continue expanding efforts to promote kindness, community connection, and civic pride through community events, outreach campaigns, and partnership opportunities that encourage residents to support and uplift one another. Programs such as the annual World Kindness Day celebration and community blood drive have become meaningful and well-loved community traditions, bringing residents, local organizations, businesses, and volunteers together around a shared focus on compassion, service, and community involvement.

This project is focused on building upon the success of these efforts by creating more opportunities to recognize and celebrate kindness throughout Solana Beach. The City will continue encouraging residents to participate in acts of kindness and submit stories through the Kindness Counter feature on the City’s website, while also partnering with local organizations, schools, nonprofits, and community groups to help expand kindness-focused initiatives and outreach efforts. Through community spotlights, volunteer opportunities, public recognition efforts, and future kindness-centered events, the project aims to strengthen community relationships, increase positive community engagement, and continue fostering the welcoming and connected atmosphere that defines Solana Beach.

FY 2026/27 ACTIONS
a. Coordinate and host kindness-focused community events, including the annual World Kindness Day celebration and community blood drive
b. Promote acts of kindness throughout the community and encourage residents to submit observed acts of kindness through the Kindness Counter feature on the City’s website c. Partner with local organizations, schools, nonprofits, and businesses to expand kindnessfocused initiatives, outreach efforts, and volunteer opportunities d. Highlight and recognize individuals, organizations, and community groups demonstrating acts of kindness through City communication platforms and community engagement efforts
BUDGETARY PROJECTIONS FOR FY 2026/27
No costs beyond existing staff time have been determined at this time.

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4.4.2 Solana Beach Cares Program Expansion
As part of the broader City of Kindness Initiative, the City launched the Solana Beach Cares program last year as a pilot quarterly donation and community outreach initiative focused on supporting local residents and families through seasonal kindness drives. The program has offered a meaningful way for the community to come together by donating essential items for neighbors in need, with each seasonal drive focusing on a specific area of support relevant to that time of year. The goal is to provide residents with a simple and accessible way to give back while strengthening community connection and compassion throughout Solana Beach.

The program received strong participation and positive feedback from residents, local organizations, and community partners, demonstrating the community’s interest in opportunities that support others and strengthen local connections. Due to the success of the pilot program, staff would like to expand Solana Beach Cares into an ongoing annual program with additional community-focused initiatives, partnerships, and donation drives throughout the year. The City plans to continue working with existing nonprofit and community partners while also building new relationships and outreach opportunities to further grow the program and continue fostering kindness, community engagement, and support for local residents and organizations in need.

FY 2026/27 ACTIONS
a. Continue partnering with local nonprofit organizations, schools, and community groups to support community needs and expand program participation b. Develop new community partnerships and outreach opportunities to grow the Solana Beach Cares program and increase resident engagement
c. Promote Solana Beach Cares initiatives through the City’s communication platforms, community events, and public outreach efforts
BUDGETARY PROJECTIONS FOR FY 2026/27
No costs beyond existing staff time have been determined at this time.

4.5 Arts & Culture
The City recognizes that arts and culture play a vital role in shaping community identity, celebrating local creativity, and creating welcoming public spaces. The following projects represent new and expanded initiatives to strengthen the City's commitment to public art, gallery programming, and cultural placemaking.

4.5.1 Public Arts Strategic Plan
The City adopted the Master Art Policy (MAP) in 2007 to help guide public art throughout Solana Beach, establish procedures for artistic proposals presented to City Council, and ensure public art continued to be incorporated into the community as the City evolved. Since then, Solana Beach’s arts and culture programs have grown tremendously and have become an important part of the City’s identity, character, and public spaces. In partnership with the Public Arts Commission (PAC), City staff will work to update and modernize the current MAP into a new five-year Public Arts Strategic Plan that better reflects the growth, creativity, and future vision of the community.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 44 The updated plan will help create a clear roadmap for the future of arts and culture in Solana Beach by identifying goals, priorities, and opportunities to continue expanding the City’s public arts programs in a strategic and structured way. The plan will also focus on strengthening community engagement, supporting local and regional artists, identifying future funding and partnership opportunities, and preserving and showcasing Solana Beach’s unique coastal culture and history. Ultimately, the goal is to continue building upon the success of the City’s arts programs while further establishing Solana Beach as a vibrant arts and culture destination for residents and visitors alike.

FY 2026/27 ACTIONS
a. Review and evaluate the current MAP to identify outdated policies, procedural gaps, and opportunities to better support the City’s current and evolving arts and culture programs b. Research similar public arts strategic plans, policies, and best practices from comparable arts-focused communities to help develop the updated plan framework c. Work with the PAC to develop a preliminary plan framework and project timeline d. Identify and evaluate potential funding sources to support consultant services for the development of the Public Arts Strategic Plan
e. Develop a consultant scope of work and selection criteria for professional services related to the development of the Public Arts Strategic Plan
f. Prepare and release an RFP to solicit qualified consultants with experience in public art planning, cultural planning, and community engagement
BUDGETARY PROJECTIONS FOR FY 2026/27
At this time, there are no anticipated direct costs to the City associated with this project beyond existing dedicated staff time. As the project advances, potential funding opportunities from the City’s Public Art Reserve may be evaluated to support consultant services and the development of the Public Arts Strategic Plan. As of July 1, 2025, the Public Arts Reserve has a balance of $304,594.71.

4.5.2 City Council Chamber Art Improvements
As part of the City’s 40th Anniversary celebrations and ongoing efforts to enhance community spaces, staff will work with City Council to explore transforming the Council Chambers into a more welcoming and visually engaging space that better reflects Solana Beach’s strong arts and culture identity. The project is intended to help modernize the space by updating outdated décor, creating more opportunities for public art and community displays, and improving the overall experience for residents and visitors at City Hall.

The goal is to create a more inviting and community-centered civic space that showcases local art, celebrates the City’s culture and history, and strengthens the connection between City Hall and the community it serves. Potential improvements may include expanded art display areas, updated finishes and furnishings, enhanced visual branding elements, and other aesthetic upgrades designed to make the space feel more reflective of Solana Beach’s creative and coastal character.

FY 2026/27 ACTIONS
a. Evaluate the existing Council Chambers space to identify opportunities for aesthetic improvements, updated décor, enhanced community representation, and expanded art display areas
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d. Develop preliminary design concepts and improvement priorities for transforming the Council Chambers into a more welcoming and visually engaging civic space BUDGETARY PROJECTIONS FOR FY 2026/27
At this time, no funding has been specifically allocated for the Council Chambers Art Improvements project beyond existing staff time for project planning and coordination. Staff recommends allocating $10,000 from the City’s Public Art Reserve Fund to support art-related improvements within the space. As of July 1, 2025, the Public Arts Reserve has a balance of $304,594.71.

4.5.3 New City Street Banners
The Solana Beach Street Banner Program has long been a key element of the City’s promotional efforts, featuring an annual rotation of banners for various events and occasions such as Fiesta Del Sol, San Diego County Fair, Del Mar Races, and the Holidays. The City also maintains a set of City banners displayed throughout the year. The current Welcome to Solana Beach" street banners were installed in 2013 and now the City aims to refresh the current City street banners with a cohesive set of designs that represent Solana Beach’s diverse values and interests.

Since last year, staff have been working with a local graphic artist to design new banners with uniform look that will include unique Solana Beach elements to highlight the five different themes.

The selected artist will create four different banner designs per category, resulting in 20 unique themed banners. Each design will be printed three times, creating a total set of 60 banners that will be installed along Highway 101, Lomas Santa Fe Drive, and Stevens Avenue.

FY 2026/27 ACTIONS
a. Continue working with the graphic designer to finalize the 20 City street banner designs b. Present the completed designs to the Public Arts Commission for review and feedback c. Present the final banner designs to City Council for review and approval d. Coordinate with the City’s contracted banner company, Exterior Products, for the manufacturing and installation of the 60 street banners BUDGETARY PROJECTIONS FOR FY 2026/27
The City has already appropriated a total project budget of $30,000 for the City Street Banner Project, including $10,000 for graphic design services and $20,000 for the manufacturing and installation of the banners. To date, $5,000 has already been paid to the graphic designer for completed design work. The remaining project costs, including the final graphic design payment and banner manufacturing and installation expenses, have been encumbered and unexpended funds will need to be carried forward into the next fiscal year budget to support project completion.

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4.6 Hospitality & Tourism
The City, in collaboration with the Solana Beach Chamber of Commerce, supports hospitality and tourism initiatives that enhance the visitor experience while celebrating the City's coastal character and community identity. These initiatives include new public placemaking features, special event programming, and refreshed City branding to mark significant milestones.

4.6.1 Fletcher Cove Destination Swing
To further support and enhance the City’s tourism and hospitality draw, and as part of the 40th Anniversary activities, staff will work to install an arts-based photo destination for residents and visitors that showcases the City’s unique beauty and desirability. The desired installation will be modeled after the swings on Recreation Pier at the Wharf in Washington DC and draw residents and visitors to a scenic location in the city which is well-suited for photo and social media sharing.

FY 2026/27 ACTIONS
a. Research and explore options for swing type and designated location b. Present options to Council for consideration and approval c. Install arts-based photo destination in advance of Summer 2027 BUDGETARY PROJECTIONS FOR FY 2026/27
Additional funds will be needed for this effort. Details and specifics will not be available until the type and location of the installation is confirmed. Rought estimate for procurement and installation is $8,000-$12,000.

4.6.2 New Highway 101 Special Event Lighting
Following the success of the purple Breeders' Cup lighting installed along Highway 101 in November 2025, the City is excited to continue building on that momentum by expanding special event lighting throughout Solana Beach. The temporary lighting received an overwhelmingly positive response from the community and showed how creative lighting can help bring energy, excitement, and a stronger sense of community to public spaces during holidays, celebrations, and special events.

To continue this effort, the City is working toward implementing special event lighting improvements along Highway 101 and the Coastal Rail Trail to create a more vibrant and visually engaging community experience. Proposed improvements include installing electrical outlets on existing street poles along Highway 101 to allow decorative LED lighting to be added during holidays and special events. In addition, the City plans to replace the existing Coastal Rail Trail bollard bulbs with retrofit programmable full-color RGB smart LED bulbs that can easily change colors for holidays, special events, and community celebrations. Since the current bollard bulbs are already due for replacement, this project creates an opportunity to modernize the lighting system while transforming one of the City’s most popular walking areas into a unique and memorable community feature. Staff has already begun coordinating with special event lighting consultants and has received preliminary work scopes and cost estimates to help move the project forward.

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a. Review and finalize the preliminary work scopes and cost estimates provided by the special event lighting consultants
b. Coordinate with Public Works and to hire qualified electrical contractors to install electrical outlets on existing street poles along Highway 101 and replace all exciting CRT bollards with retrofit RGB light fixtures
c. Establish a formal policy and annual calendar outlining which holidays, celebrations, and special events will trigger color changes along Highway 101 and the Coastal Rail Trail BUDGETARY PROJECTIONS FOR FY 2026/27
Significant additional funds will be needed for this effort. Details and specifics will not be available until the type and location of the installation is reviewed and approved. Full project implementation will exceed $50,000.

4.6.3 New City Logo & Branding Manual
The City of Solana Beach has never established an official City logo and instead has historically relied on the City seal for most marketing, promotional, and official materials. While the City seal beautifully honors Solana Beach’s history and identity, it was not designed to serve as a modern branding tool across digital marketing, community events, civic apparel, tourism initiatives, and public-facing communications. As the City enters its next chapter and celebrates its 40th Anniversary, staff will begin working with professional design consultants to develop an official City logo and comprehensive branding guidelines manual that better reflects Solana Beach’s growth, creativity, coastal character, and evolving identity.

This project is intended to create a more approachable, recognizable, and cohesive visual identity for the City while improving consistency and professionalism across all communication platforms and promotional materials. The new branding standards will help strengthen community recognition, support tourism and economic vitality, modernize the City’s civic presence, and create a stronger visual identity that residents and visitors can easily connect with. The branding guidelines manual is expected to include standards for logo usage, colors, typography, graphic elements, email signatures, City letterhead, PowerPoint templates, social media graphics, and other communication and marketing materials. Due to limited staffing resources, the City plans to hire a professional branding consultant to assist with the development of these materials and work closely with staff to implement the necessary updates across City departments and communication platforms.

FY 2026/27 ACTIONS
a. Publish RFP to solicit bids from professional design firms and branding consultants b. Partner with the selected consultant to gather input from residents, local business owners, and city staff regarding Solana Beach's visual identity c. Present options to City leadership, stakeholder groups, and City Council for final review, and formal adoption of the official new logo
d. Execute a Phased Brand Transition and Asset Rollout
BUDGETARY PROJECTIONS FOR FY 2026/27
At this time, no funding has been specifically allocated. Based on preliminary research and comparable branding projects, staff estimates approximately $40,000 in consultant costs for professional branding, logo design, and branding guideline development services.

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4.6.4 City of Solana Beach 40th Anniversary Celebrations In celebration of the City of Solana Beach’s 40th Anniversary on July 1, 2026, the City will coordinate a year-long series of special events, activities, and community engagement opportunities. The anniversary celebration is intended to bring the community together through fun and memorable experiences while recognizing the City’s growth and accomplishments over the past 40 years.

As part of the celebration, the City plans to enhance seven of its major annual community events with special activities, entertainment, and commemorative elements in honor of the anniversary.

Planned events include the kickoff of a Concert on the Beach, Movie Night on the Beach, Día de los Muertos, World Kindness Day, the Fletcher Cove Tree Lighting, the La Colonia Tree Lighting, and the Spring’s Children Egg Hunt. The City also plans to launch community storytelling and social media campaigns, including a “This is Solana Beach” series highlighting the people, local businesses, organizations, traditions, and everyday moments that help define the community. In addition to these celebrations, several other projects included throughout the City Council Work Plan will help support and tie into the City’s year-long anniversary celebration.

FY 2026/27 ACTIONS
a. Coordinate enhanced programming and special activities for the City’s major annual community events in celebration of the 40th Anniversary b. Develop anniversary-themed marketing materials, branding and social media campaigns c. Coordinate with community organizations, local businesses, sponsors, performers, and event partners to support anniversary celebrations and activities d. Promote anniversary events, projects, and community stories through the City’s communication platforms and outreach efforts
BUDGETARY PROJECTIONS FOR FY 2026/27
$57,350.00 ($25,000 already approved by Council for the July 2 event/Concerts at the Cove.)

4.7 Healthy & Livable Communities
The City advances policies and programs that promote the health and safety of residents of all ages. From E-bike safety education to ordinances limiting access to harmful substances, these initiatives reflect the City's commitment to prevention, education, and collaboration with community stakeholders.

4.7.1 Solana Beach Community Network Group
The Solana Beach Community Network Group will be established to bring together local recognized community-based organizations, non-profits, school foundations, and civic entities in monthly meetings dedicated to sharing updates and fostering strategic collaboration. By creating a centralized hub for communication, this city-managed collective can enhance local offerings, streamline community programming through shared resources, and create opportunities for collaborative efforts to seek grant funding and external support for community initiatives. Furthermore, the network will serve as a vital asset for identifying dedicated volunteers and will provide the City with a direct, diverse channel for gathering meaningful feedback on upcoming municipal projects and initiatives.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 49 FY 2026/27 ACTIONS
a. Define the official charter, meeting structure, and criteria for participation, and compile a comprehensive roster of all eligible local non-profits, schools, and community organizations
b. Invite organizational leadership and host the kickoff meeting to align on shared goals, establish communication protocols, and set the upcoming calendar c. Develop a streamlined digital platform or contact directory for members to easily share volunteer needs, upcoming project updates, and collaborative initiatives between monthly sessions
BUDGETARY PROJECTIONS FOR FY 2026/27
Staff time only.

4.7.2 E-Bike Safety & Education
The Climate Action Plan Update (2024) includes a robust Decarbonize Transportation pathway, including a measure to reduce vehicle miles traveled to minimize greenhouse gas emissions related to cars. The specific actions related to bike education include:

Action T-2.1 Environmentally Friendly Transportation Options: promote alternative environmentally friendly transportation such a bikes, e-bikes, shuttle services connecting major destinations, residential areas, and schools, to public transit.

Action T-2.4 Active Transportation Education: increase education campaigns to improve motorist behavior to result in a safer right of way for bicyclist and pedestrians.

The proliferation of e-bikes in the city has resulted in both positive and negative impacts on the community. E-bikes can help riders of all ages, skills, and physical abilities live more active lives, reduce daily miles traveled in vehicles, and provide a convenient and clean mode of transportation around the community. However, there are significant safety concerns that have arisen as the popularity of e-bikes has continued.

The City wants to continue to promote the use of bikes and e-bikes in the community but also create a safe environment for pedestrian and vehicular traffic. Continued education will be essential for a harmonious community.

FY 2026/27 ACTIONS
a. Continue the partnership with the San Diego County Bike Coalition and BikeWalkSolana to provide education workshops and practical exercises throughout the community b. Partner with local bicycle shops on educational opportunities regarding bikes and e-bikes c. Continue to collaborate with the local schools to provide educational opportunities regarding bikes and e-bikes
BUDGETARY PROJECTIONS FOR FY 2026/27
$6,000 annually
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 50

4.7.3 Synthetic Drug Substance Prohibition
Synthetic and novel drugs are substances often available for sale to the public under questionable legality as a result of intentional chemical engineering to reproduce effects of illegal substances outpacing legislative speed. These substances, while not yet made illegal through state or federal prohibition, cause hallucinations, agitation, psychosis, aggression, suicidal tendencies, among other things when consumed. While newly created drugs often go unregulated in California due to testing and other regulatory requirements, many of these substances are given emergency scheduling under the U.S. Food and Drug Administration. The City Council has directed the City Manager to develop appropriate regulatory language to be considered by the Council to prohibit the manufacturing, sale, distribution and/or possession of Federal Schedule I drugs, including novel synthetic drugs.

FY 2026/27 ACTIONS
a. Develop proposed regulatory language to be considered for adoption by the Council. b. Evaluate incorporating this into the City’s legislative policy BUDGETARY PROJECTIONS FOR FY 2026/27
No additional funding need is expected for the development of this prohibition, though future implementation and enforcement may require additional budgeting.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 51

5. GENERAL GOVERNANCE &

FISCAL RESPONSIBILITY
The City of Solana Beach strives for effective governance that encourages the community's longterm sustainability and growth, while being fiscally responsible and transparent. The City emphasizes the prudent management of public funds, the welfare of its staff, and the efficiency, adaptability, and responsiveness of its city operations to meet residents' needs. The City recognizes that a well-supported, motivated, and skilled workforce is critical to delivering highquality public services and achieving the City's goals.

5.1 Staff Development & Workplace Culture
The City recognizes that a well-supported, motivated, and skilled workforce is critical to delivering high-quality public services. The following initiatives focus on staff engagement, professional development, and fostering a diverse and inclusive work environment that supports both employee well-being and organizational effectiveness.

5.1.1 Staff Engagement and Effectiveness
The Staff in the City of Solana Beach are the backbone of operations and essential for delivering vital services to our residents. Recognizing their expertise, individualism and role fosters a strong, Staff-focused workplace. The cornerstone of the success of our city lies in prioritizing their wellbeing, growth, and recognition as key drivers of community success. Creating a highly supportive municipal work environment should include Staff engagement aimed at empowering employees, supporting professional growth, and maximizing skills that contribute to organizational success.

This can be realized through a consistent and fair approach to hiring that ensures inclusiveness, transparency and internal promotional opportunities.

FY 2026/27 ACTIONS
a. Create programs that implement an “open-door policy” where employees can share their ideas, concerns, and suggestions for continuous improvement of the City as a workplace and a community
b. Identify opportunities as part of the annual review process for Staff to pursue certifications, attend workshops, and participate in ongoing training and development opportunities to enhance employees' skills and knowledge
c. Conduct mandatory training for all (100%) permanent City employees focused on promoting accountability, transparency, and ethical standards d. Conduct annual performance reviews and regular feedback sessions to provide employees with opportunities for growth and improvement BUDGETARY PROJECTIONS FOR FY 2026/27
These actions can be completed with City Staff time.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 52

5.1.2 Diverse and Inclusive Work Environment
Recognizing the evolving social and political landscape, organizations are actively working towards fostering diversity, equity, and inclusion within their ranks. Research indicates that beyond legal and moral imperatives, diversity and inclusion offer substantial competitive advantages. The City is committed to nurturing an inclusive workplace culture, emphasizing employee engagement to bolster professional advancement, development, and retention. These objectives are communicated transparently to Staff and the Council, with progress assessed through key performance indicators that track trends within the City and across the broader region. By incorporating these actions, the City can actively promote and cultivate a more diverse, equitable, and inclusive workplace environment.

FY 2026-27 ACTIONS
a. Implement regular diversity and inclusionary trainings sessions and workshops for all Staff members to raise awareness and promote understanding of diverse perspectives, cultures, and identities
b. Review and update City policies and procedures to ensure they are inclusive and supportive of all employees, regardless of their background, ability, or identity c. Collaborate with local community organizations and advocacy groups to foster partnerships and initiatives that promote diversity and inclusion both within the City workforce and the broader community
BUDGETARY PROJECTIONS FOR FY 2026/27
These actions can be completed with City Staff time; additional funding may be necessary to bring in outside speakers or forms of DEI workshops for City Staff.

5.1.3 Performance Measurement Program
Implementing a performance measurement program involves establishing a systematic approach to evaluate and track the effectiveness and efficiency of the City. By measuring the current activities areas for improvement can be identified. The City can work with the employees to adjust programs, policies, and practices that can result in a better workplace environment, with improved organizational productivity and with optimal customer service.

FY 2026-27 ACTIONS
a. Complete analysis of FY 2025/2026 performance measures and report results and action plan to City Council in the FY 2026/2027 Budget
b. Identify appropriate community survey tool(s) to evaluate customer satisfaction that matches the performance measurement goals
c. Evaluate existing Committees/Commissions and un-official Committees/Commissions and develop performance measures and/or guidelines for these designees BUDGETARY PROJECTIONS FOR FY 2026/27
No additional funding is expected for the development of this prohibition, though future implementation and enforcement may require additional budgeting.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 53

5.2 Communications
The City continues to effectively utilize communications to keep the community engaged, informed, and connected. Regular updates to the City’s website, email alerts, the weekly enewsletter (Solana Beach Weekly Update), and active use of social media platforms (Facebook, Instagram, Threads & LinkedIn) allow the City to promptly share important information regarding City services, programs, news, and events. In the coming year, there will be a concentrated effort to expand the City’s social media presence and maximize the use of digital platforms to better promote and grow community forward programs, events and initiatives.

5.2.1 City Website Improvements
The City is undertaking a comprehensive website improvement effort to ensure the City’s website remains accurate, accessible, user-friendly, visually engaging, and easy for residents, businesses, and visitors to navigate. As the City’s primary public information resource, the website plays a critical role in how the community accesses services, finds information, stays informed on projects and events, and interacts with City departments. This project will focus on reviewing and updating existing webpages to ensure information is current, important resources are easy to locate, pages are properly linked and organized, and department priorities and projects are clearly communicated in a more consistent and accessible way.

Staff will work closely with each department to evaluate existing content, reorganize webpages where needed, identify gaps in information, and develop new webpages and resources to better support community needs. The project will also include the creation of updated graphics, photography, branding elements, and informational standards to improve the overall look, feel, and functionality of the City’s website. The goal is to create a more modern, efficient, and community-focused website experience that better serves residents, businesses, visitors, and community partners while improving transparency, accessibility, and public access to information.

FY 2026-27 ACTIONS
a. Review and update existing City webpages in coordination with each department to ensure information is accurate, current, well-organized, and easy to navigate b. Identify and develop new webpages, resources, and informational content needed to better support residents, businesses, and community members c. Improve website navigation and page linking to ensure important information and frequently used resources are easily accessible
d. Develop updated graphics, photography, and visual content standards to enhance the overall look, feel, and consistency of the City’s website BUDGETARY PROJECTIONS FOR FY 2026/27
No anticipated costs beyond existing staff time.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 54

5.2.2 City Communications Policy
As the City continues to expand its communication efforts, there is a growing need to establish clear policies, procedures, and communication standards related to social media use, website content management, branding, digital communications, public information sharing, and other City communication platforms. This project will focus on developing a comprehensive City Communications Policy that helps create a more consistent, professional, and coordinated approach to public communications across all departments.

The policy will help establish clear expectations for communication practices, content management, and public-facing messaging throughout the organization. Once completed, the City’s new logo and branding guidelines manual will be incorporated into the Communications Policy to help ensure a cohesive visual identity and communication standard across all City materials, digital platforms, and promotional efforts.

FY 2026-27 ACTIONS
a. Review existing City communication practices and policies related to social media, website content, and public information sharing
b. Coordinate with departments to gather feedback and identify communication needs, operational considerations, and best practices
c. Develop a City Communications Policy to establish clear communication standards, procedures, and branding consistency across all departments and platforms d. Present the proposed City Communications Policy to City Council for review and approval BUDGETARY PROJECTIONS FOR FY 2026/27
No anticipated costs beyond existing staff time.

5.3 Information Technology
The City's information technology infrastructure underpins virtually every aspect of municipal operations, from public-facing services to internal staff productivity. The following projects strengthen the City's cybersecurity posture and modernize its communications systems to ensure resilient and reliable service delivery.

5.3.1 Cyber Security Expansion
The City of Solana Beach maintains an ongoing Cyber Security Expansion program to protect municipal systems, data, and infrastructure from evolving cyber threats. In FY 2025-26, the City made significant strides in staff security awareness, completing four phishing simulation campaigns and associated formal cybersecurity training and remediation sessions for all City staff. These efforts directly strengthened the City's firewall against social engineering attacks, which represent the leading cause of municipal data breaches statewide. In FY 2026-27, the program will continue to expand the City's defensive posture through enhanced endpoint protection, security policy updates, and continued staff training. The IT Department will also evaluate additional security tools and protocols in alignment with California cybersecurity requirements and best practices for local government. Ensuring City data and systems remain protected is a foundational responsibility that supports the delivery of all other City services.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 55 FY 2026/27 ACTIONS
a. Continue phishing simulation campaigns (minimum 4 per year) and mandatory cybersecurity remediation training for all staff
b. Review and update the City's Cybersecurity Policy and Acceptable Use Policy to reflect current threat landscape and state requirements
c. Evaluate and implement enhanced endpoint detection and response (EDR) solutions across City workstations and servers
d. Assess multi-factor authentication (MFA) coverage across all City platforms and expand where gaps exist
e. Conduct annual IT security risk assessment and present findings to City Manager f. Coordinate with IT vendors and regional partners on emerging threat intelligence relevant to municipal government
BUDGETARY PROJECTIONS FOR FY 2026/27
The majority of work associated with this program will be completed using existing IT staff time.

Any additional software licensing, security tools, or vendor assessments will be funded through the existing IT operating budget. Significant unplanned expenditures would be brought to City Manager and Council for approval.

5.3.2 Unified Communications
The City of Solana Beach is undertaking a full migration of its legacy on-premises telephone system (Cisco Call Manager with CallExpress voicemail) to a cloud-based Unified Communications as a Service (UCaaS) platform through a partnership with Cox Business and RingCentral. This migration replaces aging infrastructure across all City facilities including City Hall, Fire Station, and Marine Safety, consolidating voice, voicemail, and future contact center capabilities into a single managed platform. The project also includes the porting of all City telephone numbers from AT&T/CalNet to Cox Business as the new carrier. The transition supports the City's goals of fiscal responsibility, operational resilience, and improved public service delivery. Moving to a cloud-based system eliminates the maintenance burden of onpremises hardware, provides business continuity and disaster recovery capabilities, and positions the City to scale communication features — including a public contact center capability — as needs evolve. The project is currently in the contract finalization phase pending execution of a Professional Services Agreement with Cox Business.

FY 2026/27 ACTIONS
a. Execute Professional Services Agreement (PSA) with Cox Business/RingCentral and complete Council approval process
b. Coordinate number porting from AT&T/CalNet to Cox Business, including submission of Billing Account Number (BAN) and Letter of Authorization c. Manage deployment and cutover of RingCentral platform across all City sites (City Hall, Fire Station, Marine Safety) with minimal service disruption d. Migrate all users from Cisco Call Manager and CallExpress voicemail to RingCentral cloud e. Configure softphone capabilities for applicable staff (Marine Safety iPhones and mobile workers)
f. Coordinate AT&T/CalNet line disconnections and billing cleanup to eliminate ongoing charges for decommissioned services
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 56 g. Evaluate contact center features within RingCentral for potential future deployment to support public call volume
BUDGETARY PROJECTIONS FOR FY 2026/27
The 36-month contract with Cox Business is valued at $92,351 total ($1,880/month recurring plus $24,671 in one-time hardware and implementation fees). This has been presented to Council for approval. Ongoing monthly costs will be reflected in the IT operating budget and represent a costneutral or cost-saving transition compared to current AT&T/CalNet expenditures when legacy lines are fully decommissioned.

5.4 Financial Health and Stability
The City is committed to the prudent management of public funds and the long-term financial health of the organization. Proactive measures to address future pension and post-employment benefit liabilities are essential to ensuring that the City remains fiscally sustainable for generations to come.

5.4.1 Measures to Reduce CalPERS Future Liabilities
Council established a PARS Pension Trust Fund in FY 2015/16 to fund pension liabilities. The purpose of the establishment of this Trust would be to pay down the CalPERS unfunded future liability quicker and provide less volatility which would lower the overall costs to the City.

FY 2026/27 ACTIONS
a. Continue funding the PARS Trust Fund in future Fiscal Years pursuant to Council direction BUDGETARY PROJECTIONS FOR FY 2026/27
Staff typically requests 35% of the fiscal year end surplus be deposited into the PARS Pension Trust Fund.

5.4.2 Measures to Reduce OPEB Future Liabilities
Council established and is funding a PARS Post-Employment Benefits Trust Fund in FY 2015/16 to fund Other Post-Employment (Health) Benefits (OPEB). The purpose of the establishment of this Trust was to establish a long-term reserve to pay down the OPEB unfunded future liability quicker and provide less volatility which would lower the overall costs to the City. Council approved as part of the adopted budgets an amount for the City’s OPEB obligation. These amounts were equal to the actuarially determined contribution (ADC) for the fiscal years as determined by our actuarial firms. The ADC includes annual pay-as-you-go benefit payments for retirees and PEMCHA administrative costs with the balance of the ADC being sent to the PARS Trust Fund for OPEB.

FY 2026/27 ACTIONS
a. Continue funding the PARS Trust Fund in future Fiscal Years pursuant ADC and Council direction
BUDGETARY PROJECTIONS FOR FY 2026/27
$147,846 in FY 2027 Adopted Budget.

Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 57

5.5 Asset Management & Master Planning
The City's facilities, infrastructure, and physical assets represent significant public investments that require thoughtful long-term planning and maintenance. The following projects establish frameworks for replacement, deferred maintenance, and pavement preservation to ensure the City's assets continue to serve residents and visitors well into the future.

5.5.1 Facilities/Asset Replacement Master Plan
The purpose of the facilities/asset replacement master plan is to identify costs and funding for the replacement and/or renovation of City facilities and existing assets, including buildings, parks, equipment, vehicles, computers, and furnishings. The City completed a condition assessment and associated costs for all City facilities. The FY 2026/27 objective is to keep funding this Master Plan and completing necessary maintenance projects at City facilities.

FY 2026/27 ACTIONS
a. Update City facility/asset inventory list and prioritize maintenance and replacement costs b. Continue with current formula equal to 50% of the annual depreciation value building & improvement assets for the prior fiscal year end. $305,324 as part of FY27 Budget - transferred from GF
c. Continue with current formula equal to 50% of the annual depreciation value of vehicles & equipment assets for the prior fiscal year end. $227,567 as part of the FY27 Budget - transferred from GF
BUDGETARY PROJECTIONS FOR FY 2026/27
The costs of funding facility and asset replacement are significant. FY 2026/27 Budget includes $300,155 to Facilities Replacement from General Fund Reserve for Public Facilities, and $227,566.50 to Asset Replacement Fund from General Fund.

5.5.2 Asset Management Master Planning
The aim of this project is to build a centralized approach to managing infrastructure that improves condition tracking, supports regulatory compliance, informs maintenance and capital planning, and aligns with long-term financial planning.

FY 2026/27 ACTIONS
a. Evaluate current asset management practices, GIS, and identify data gaps b. Explore options for asset management software in 2027-28 BUDGETARY PROJECTIONS FOR FY 2026/27
As-needed consultant GIS support ($50,000); Asset Management Software (Costs are to be determined)
Item J.11
City of Solana Beach Council Work Plan FY 2026-2027 Page 58

5.5.3 City Hall Deferred Maintenance
Addressing deferred maintenance is vital to prevent aging infrastructure from failing and protecting public investments while avoiding the significantly higher costs of emergency repairs down the road. Because these backlogs accumulate over decades, resolving them requires a multi-year effort to balance city budgets, coordinate complex construction schedules, and minimize disruptions to the community. The actions below represent priorities in addressing the City’s deferred maintenance needs.

FY 2026/27 ACTIONS
a. Complete asphalt repairs to City Hall parking lot, which may include removal of trees in the small islands in the interior of the parking lot
b. Continue to explore installation of additional EV Charging Stations with solar-powered alternatives
c. Replace two HVAC units with heat pumps and perform corresponding duct work, with a goal of completing two replacements per year
BUDGETARY PROJECTIONS FOR FY 2026/27
Costs for asphalt repair and HVAC replacement to be determined.

5.5.4 Pavement Preservation/Moratorium Policy
The Pavement Preservation/Moratorium Policy project will establish updated procedures and standards intended to protect recently improved roadways and improve coordination between the City, utility providers, and private development projects. The policy will help minimize premature roadway deterioration caused by utility trenching and excavation activities following pavement rehabilitation projects.

During FY 26-27, the City will evaluate existing pavement moratorium practices in the region, develop policy language and restoration standards, and establish procedures for utility coordination, trench restoration, and waiver considerations. The policy is intended to support longterm pavement preservation goals, reduce lifecycle maintenance costs, and improve consistency in roadway restoration requirements.

FY 2026/27 ACTIONS
a. Review existing pavement moratorium and trench restoration practices b. Coordinate with utility agencies and internal stakeholders regarding proposed policy updates
c. Develop pavement preservation and restoration standards d. Establish roadway moratorium timelines and exemption procedures e. Prepare policy documentation and implementation procedures f. Present final policy recommendations for City Council review and adoption BUDGETARY PROJECTIONS FOR FY 2026/27
Staff Time Only.

Item J.11
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.12.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Office of the City Manager – Jay M. Goldstone, Interim Assistant City Manager
SUBJECT: Approval of a License Agreement with American Medical Response Ambulance Service, Inc. For the Right to Use
Certain Space in the City’s Fire Station and Other Areas as Required
BACKGROUND:

American Medical Response Ambulance Service, Inc. (AMR) provides emergency medical response services within the City of Solana Beach. AMR has had a Lease Agreement with the City to utilize space in the City’s fire station and facilities under the cooperative management structure for dorm and related amenities, storage, office, and the parking of employee and emergency vehicles and equipment. While still applying the terms and conditions of the 2015 amendment to the agreement, there were no actual provisions for year-to-year extensions. With the new Shared Cooperative Agreement between the cities of Solana Beach and Del Mar, a review of the existing space utilized by AMR was undertaken and a new updated License Agreement has been determined to be appropriate. This agreement updates both the actual square footage used by AMR and the current per square foot rate.

This item is before the City Council for consideration of Resolution 2026-066 (Attachment 1) authorizing the City Manager to execute this Licensing Agreement and authorize the City Treasurer to make the appropriate budget adjustment to the fiscal year 2027 revenues.

DISCUSSION:

The existing Lease Agreement with AMR was last amended in 2015, to add some additional square footage being used by AMR. Since that time, AMR has expanded the amount of space used, bringing the total used space to 1,967 square feet. The previous Agreement, however, was never amended to reflect this. The additional space was to accommodate more area for a separated dorm and parking. In addition, under the Shared Cooperative Agreement, there will be the need for an additional 1,177 square feet. At the current monthly per-square-footage rate of $3.55, or $42.60 annually, this new License Agreement will generate additional revenue for the City for the balance of the calendar year Item J.12
June 24, 2026
AMR License Agreement

and for the entire fiscal year 2027. The new monthly rent for all the space utilized by AMR at all facilities associated with the shared cooperative management of both the cities of Solana Beach and Del Mar will be $11,161.20 for the balance of this calendar year and will be increased on January 1, 2027, to reflect the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from the previous year, using the most recent available data for the San Diego Area. The same CPI-U calculation will be applied each January 1st thereafter.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT:

This item will result in additional real property use revenues. Presently, the City’s fiscal year 2027 budgeted revenue is $67,144.56. The City should increase budgeted revenue to $85,051.18 for fiscal year 2027 to account for the estimated increased receipts in General Fund account 100-45550 – Property Rental Other. The additional 1,177 square feet as part of the Shared Cooperative Agreement will generate an estimated additional $50,892.30 and if any further budget adjustment be necessary, they will be done at a later date.

WORK PLAN: N/A
OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2026-066
a. authorizing the City Manager to execute the License Agreement between the City and AMR generating $11,161.20 per month for the first six months of fiscal year 2027, and then increasing by CPI-U each January 1st, thereafter. b. authorizing the City Treasurer to amend the fiscal year 2027 budget accordingly.
_________________________
Alyssa Muto, City Manager
Item J.12
June 24, 2026
AMR License Agreement

Attachments:

1. Resolution 2026-066

2. License Agreement
Item J.12
ATTACHMENT 1
RESOLUTION 2026-066

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING A

LICENSE FEE FOR OUTDOOR DINING ESTABLISHMENTS
THAT USE PUBLIC SPACE EFFECTIVE JANUARY 1, 2026
WHEREAS, County Service Area 17 (CSA-17) was formed in 1969 to provide paramedic ambulance services in the region, including the City of Solana Beach; and WHEREAS, the County awarded a contract to provide paramedic-level ambulance services to CSA-17 to American Medical Response Ambulance Service, Inc. (AMR); and WHEREAS, the City of Solana Beach currently licenses a portion of the Solana Beach Fire Station to AMR to house and dispatch personnel, ambulance and equipment; and
WHEREAS, the current Lease Agreement has not been amended since 2015; and WHEREAS, since 2015 AMR has increased the amount of space it is using at the Fire Station without this increase being reflected in their monthly payments to the City; and
WHEREAS, AMR and the City agree that a new License Agreement should be executed by both parties with updated and correct information.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. Authorize the City Manager to enter into a License Agreement with AMR to occupy space at the Solana Beach Fire Station.

3. Authorizing the City Treasurer to amend the Fiscal Year 2026/27 budget to reflect the projected additional revenue.

PASSED AND ADOPTED this 24th day of June, 2026, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
Item J.12
Resolution 2026-066
American Medical Response

APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.12
Page | 1 ATTACHMENT 2

LICENSE AGREEMENT FOR OCCUPANCY OF A

PORTION OF THE SOLANA BEACH FIRE STATION
THIS LICENSE AGREEMENT, (“Agreement”), is executed this th day of , 2026 by and between the CITY OF SOLANA BEACH, an
Incorporated General Law City of the State of California (“CITY”), and American Medical Response Ambulance Service Inc., a California Corporation (“AMR”).

WHEREAS, CITY, through its fire department, provides fire and medical services within the City of Solana Beach; and
WHEREAS, AMR operates emergency medical equipment within the County of San Diego; and
WHEREAS, AMR desires to rent space from CITY on a month-to-month basis in CITY’s Fire Station to house and dispatch emergency personnel and medical equipment; and

NOW THEREFORE, the Parties hereto mutually agree as follows:

1. USES
Section 1.01. CITY hereby agrees that AMR shall have the right to occupy and to use in accordance with the terms of this Agreement, an approximate 3,144 square foot total portion of that certain real property situated in the City of Solana Beach, County of San Diego, State of California, commonly known as the Solana Beach Fire Station (“Fire Station”), which portion shall comprise the following as shown on the diagram attached as Exhibit “A” hereto and by this reference made a part of this Agreement (“Premises”):
a. 391 square feet of dorm space, including six lockers for personal equipment;
b. 40 square feet of secured storage space for paramedic supplies; c. 205 square feet of restroom/shower facilities, which use of these facilities is shared with the CITY;
d. 465 square feet of enclosed apparatus storage (garage) for one ambulance;
e. 766 square feet of main parking for three (3) AMR employee vehicles one (1) Supervisor’s vehicle and one (1) Program Managers vehicle (during working hours);
Item J.12
Page | 2 ATTACHMENT 2
f. 100 square foot kitchenette (downstairs) which use is shared with the CITY per Section 10.01 of this Agreement; and
g. 1,177 square feet of additional office, parking and other space required to deliver services under the Shared Cooperative Agreement between the Cities of Solana Beach and Del Mar; Section 1.02. Uses. It is expressly agreed that AMR is given the right to occupy and use the Premises solely and exclusively for the purpose of housing paramedic vehicles, personnel and equipment and for such other related or incidental purposes as may be first approved in writing by CITY and for no other purpose whatsoever.

AMR covenants and agrees to use the Premises for the above-specified purposes and to diligently pursue said purposes throughout the term hereof. In the event that AMR fails to continuously use the Premises for said purposes, or uses the Premises not expressly authorized herein, AMR shall be deemed in default under this Agreement.

AMR shall not use the Premises in any manner that disturbs the quiet enjoyment use of the property that includes the Premises used by CITY, or of surrounding property owner’s use of their property.

Section 1.03. Reservation of Rights. CITY shall not unreasonably or substantially interfere with AMR’s use of the Premises while AMR is occupying and using the Premises; however, CITY specifically retains the following rights:
a. Subsurface Rights. CITY hereby reserves all rights, title and interest in any and all subsurface natural gas, oil, minerals and water and on within the Premises.
b. Easements. CITY reserves the right to grant and use easements or to establish and use rights-of-way over, under, along and across the licensed Premises for utilities, thoroughfares, or access as it deems advisable for the public good.
c. Right to Enter. CITY has the right to enter the Premises for the purpose of performing maintenance, inspections, repairs or improvements, or developing municipal resources and services, or as necessary in the use of the entire property for the purposes of operating the City of Solana Beach.
d. Right to Use. CITY has the right to use the Premises as may be necessary from time to time in the operation of the City of Solana Beach, provided that such use shall not unreasonably interfere with AMR use and occupancy.

Item J.12
Page | 3 ATTACHMENT 2
CITY will not reimburse AMR for damages, if any, to the permanent improvements located on the Premises resulting from CITY exercising the rights reserved in this Agreement; provided, however, that CITY agrees to indemnify AMR for damages caused by CITY in the manner described in Section 5.02. CITY will pay the costs of the maintenance and repair of all CITY installations made pursuant to these reserved rights.

CITY’s use of the Premises is paramount to that of AMR use.

2. TERM
Section 2.01. Commencement. This Agreement shall be for a month-to-month period commencing July 1, 2026 (“Commencement Date”) and shall continue until terminated by either party.

If CITY for any reason cannot deliver possession of the Premises to AMR at the Commencement of the term, or if during the term of this Agreement AMR is dispossessed for any reason whatsoever, CITY, shall not be liable to AMR for any loss or damage resulting therefrom.

Section 2.02. Termination Provisions. AMR’s right to use and occupy the Premises may be terminated at any time by either Party upon thirty (30) days prior written notice, except as may otherwise provided herein.

Section 2.03. Surrender of Premises. The Premises, when surrendered by AMR, shall be in safe and sanitary condition and shall be in as good or better condition as the condition at Commencement of this Agreement, absent normal wear and tear.

3. PAYMENT
Section 3.01. Time and Place of Payment. AMR shall make all monthly rental payments on the first day of each month to the Finance Department of CITY, 635 S Highway 101, Solana Beach, California, 92075. The place and time of payment may be changed at any time by CITY upon thirty (30) days written notice to AMR.

Section 3.02. Initial Base Rent. AMR shall pay to CITY a sum of Eleven Thousand One Hundred Sixty-One Dollars and Twenty Cents ($11,161.20) per month, such sum is subject to adjustment annually by CITY on thirty (30) day notice to AMR in accordance with Section 3.03. All Rent due under this Agreement shall be payable in advance on the first day of each calendar month. If the Commencement Date is not the first day of a calendar month, then the advance Rent for the partial month at the beginning of the Term shall be pro-rated on a per diem basis.

Section 3.03. Annual Adjustment. Beginning on January 1, 2027 and every January 1st thereafter, Base Rent will be adjusted to reflect the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from the previous year, using Item J.12
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the most recent available data for the San Diego Area, an Index Base Period of 1982- 84=100 and the Index for “All Items.”

4. INSURANCE
Section 4.01. Insurance to be Carried by CITY. CITY shall obtain and maintain the following insurance coverage during the Term and any extension thereof:
a. A standard policy of fire and extended coverage insurance, in an amount of ninety percent (90%) of the full replacement cost of the Fire Station, without deduction for depreciation, including costs of demolition and debris removal, and with such reasonable deductibles as would be carried by a prudent owner of a building of a similar character located in the geographical area of the Fire Station. Included in such policy or policies of insurance shall be a standard waiver of rights of subrogation against AMR by the insurance company issuing said policy or policies; and
b. A policy of commercial general liability insurance, or equivalent, written on an “occurrence” basis, and insuring CITY against liability for personal injury or property damage arising out of the ownership, use, occupancy or maintenance of the Premises and the Fire Station in such reasonable amounts with such reasonable deductibles as would be carried by a prudent owner of an office building of a similar character located in the geographical area of the Fire Station, with limits of not less than One Million Dollars ($1,000,000).

Section 4.02. Policy Forms and Certificates. CITY agrees that certificates of such insurance shall be delivered to AMR as soon as practicable after the placement of the required insurance, but in no event later than ten (10) days prior to the Commencement Date. All such insurance policies shall name AMR as an additional insured.

Section 4.03. Use of Proceeds. In the event of damage or destruction to the Premises covered by the insurance required to be taken out by CITY pursuant to this article, CITY shall use the proceeds of such insurance for the purposes of repairing or restoring the Premises, so long as this Agreement remains in effect.

Section 4.04. Insurance to be Carried by AMR.
a. AMR shall carry and maintain during the entire term, hereof, at AMR sole cost and expense, broad form comprehensive public liability insurance with limits of not less than Three Million Dollars ($3,000,000.00) per person and Three Million Dollars ($3,000,000.00) each occurrence, insuring against any and all Item J.12
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liability of AMR with respect to the Premises or arising out of the maintenance, use or occupancy thereof, and property damage liability insurance with a limit of not less than Three Million Dollars ($3,000,000.00) each accident.
b. All policies of insurance to be carried and maintained by AMR hereunder shall be issued by companies having not less than Best’s A+ rating and shall be issued in the name of AMR with CITY named as additional insured and for the mutual and joint benefit and protection of the parties. All such policies shall contain a provision that CITY, although named as an additional insured, shall nevertheless be entitled to recovery under such policies for any loss, injury, or damage to CITY and/or CITY’s agents, servants, and employees by reason of the negligence of AMR. c. AMR shall deliver to CITY certificates of coverage from the insurance company or companies writing the policy or policies of insurance, which certificates shall, among other things, designate the company writing the same, the number, amount, and provisions thereof.
d. All insurance policies shall contain a provision that such policies shall not be canceled or terminated without thirty (30) days prior notice from the insurance company to CITY. AMR agrees that on or before ten (10) days prior to expiration of any insurance policy, AMR will deliver to CITY written notification in the form of a receipt or other similar document from the applicable insurance company that said policy or policies have been renewed, or deliver certificates of insurance coverage from another good and solvent insurance company for such coverage.
e. AMR shall carry Worker’s Compensation Insurance for all AMR’s employees.
f. In the event CITY deems it necessary to increase the amounts or limits of insurance required to be carried by AMR hereunder, CITY may reasonably increase such amounts of limits of
insurance, and AMR shall increase the amounts or limits of the insurance required to be carried by AMR hereunder and shall provide CITY with policies or original certificates indicating the increased amounts or limits.
g. Notwithstanding anything to the contrary of this Section, AMR may satisfy the requirements of this Section by providing evidence of self-insurance. The adequacy of such evidence shall be in the sole discretion of CITY.

Item J.12
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5. INDEMNITY
Section 5.01. AMR’s Indemnity. AMR shall indemnify, defend and hold CITY and it’s directors and employees harmless from and against all damages, demands, actions, expenses, claims, losses or liabilities (collectively, a “Claim”), to the extent arising from (i) any breach or default by AMR of its obligations under this Agreement or (ii) the negligence or willful misconduct of AMR or AMR’s agents, invitees, employees or contractors or (iii) the use, occupancy or enjoyment of Premises by AMR or AMR’s agents, employees, invitees or contractors or any work, activity or other things allowed or suffered by AMR or AMR agents to be done in or about the Premises. AMR shall, at its expense and with counsel approved by CITY, defend CITY in any action or proceeding arising from any Claim, provided, that AMR shall not defend such action or proceeding or bear the costs thereof in a suit involving the intentional misconduct or negligence of CITY, or its employees, agents or contractors, or defects in the Premises or the Fire Station.

Nothing herein shall be deemed (i) to obligate AMR to indemnify and hold CITY harmless from damage, loss or injury arising from the negligence or willful misconduct of CITY, City’s officers, employees, agents, invitees, servants and contractors, or from defects in the design, workmanship or materials of the Premises, or (ii) to be a waiver by AMR of any Claims or causes of action it may have against CITY, CITY’S officers, employees, agents, invitees, servants or contractors for liability caused by the negligence or willful misconduct of CITY, its agents, servants or employees. Moreover, the obligation of AMR hereunder to indemnify and save CITY harmless shall not apply to the extent that insurance carried by CITY covers any Claim.

Section 5.02. City’s Indemnity. CITY shall indemnify, defend and hold AMR harmless from and against any claim (including attorney’s fees and other legal costs) incurred by AMR to the extent arising from (i) any breach or default by CITY of its obligations under this Agreement, or (ii) the negligence or willful misconduct of CITY, CITY’s employees, agents or contractors.

Section 5.03. The indemnification obligations of Section 5 shall survive the expiration or early termination of this Agreement.

6. IMPROVEMENT/ALTERATIONS/REPAIRS
Section 6.01. Acceptance of Premises. AMR represents and warrants that it has independently inspected the Premises and made all tests, investigations, and observations necessary to satisfy itself of the condition of the Premises. AMR acknowledges it is relying solely on such independent inspections, tests, investigations, and observations in making this Agreement. AMR further acknowledges that the Premises are in the condition called for by this Agreement and that AMR does not hold CITY responsible for any defects in the Premises.

Item J.12
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Section 6.02. Damage or Destruction of the Premises.
a. Restoration by CITY. If, during the Term of this Agreement or any extension thereof, the Premises are damaged or destroyed, or if the Fire Station is damaged, and if such damage materially interferes with AMR’s use of the Premises, CITY shall, at its sole expense, repair the damage and this Agreement shall remain in full force and effect, provided that (i) such repairs can reasonably be expected to be made within ninety (90) days from the date CITY commences to repair such damage (“Repair Period”) in compliance with applicable laws and regulations, (ii) insurance proceeds are timely made available to CITY which, together with any other funds provided by CITY, are sufficient to repair such damage and (iii) such or destruction was not caused by AMR. CITY shall promptly give AMR reasonable evidence of funds sufficient to restore the Premises.
b. Time for Completion of Repairs. Any repairs undertaken pursuant to this section shall be diligently pursued to completion by CITY. Prior to commencing such repairs, CITY shall give AMR an estimate of the time within which such repairs are expected to be completed, and, if the repairs are not completed by such date, then, in addition to any rental abatement provided in the following section, Rent shall abate for the period from the expected Completion Date of such repairs to the actual date of substantial completion of repairs.
c. Rent Abatement. If any fire or other casualty damages the Premises then, during the period such damages or repair thereof interferes with AMR’s use or enjoyment of the Premises, AMR shall be entitled to a proportionate reduction of Rent resulting from such damage or repair, up to and including full abatement of Rent, such proportionate reduction to be based upon the extent to which such damage or repair shall interfere with AMR’s use or enjoyment of the Premises. d. Termination of Agreement. At the option of either party, upon destruction of the Premises as described in Paragraph a, b, and c above, this Agreement may be terminated.

Section 6.03. Maintenance. AMR agrees to assume full responsibility and cost for the operation and maintenance of the Premises throughout the term of this Agreement.

AMR will make all repairs and replacements necessary to maintain and preserve the Premises in a decent, safe, and healthy, and sanitary condition satisfactory to CITY and in compliance with all applicable laws.

In the event that the Premises are not in a decent, safe, healthy, and sanitary condition, and upon thirty (30) day written notification from CITY, AMR fails to restore Premises to a decent, safe, healthy and sanitary condition, CITY shall have the right, upon written notice to AMR, to have any necessary maintenance work done at the Item J.12
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expense of AMR and AMR shall promptly pay any and all costs incurred by CITY in having such necessary maintenance work done, in order to keep said Premises in a decent, safe, healthy, and sanitary condition. AMR shall make payment no later than thirty (30) days after written notice from CITY.

Section 6.04. Improvements/Alterations. No improvements, structures, or installations shall be constructed on the Premises, and the Premises may not be altered by AMR without prior written of CITY. CITY hereby authorizes the installation of telecommunications lines and service, which shall be installed at AMR’s sole expense.

Any and all monthly charges for telecommunications service required by AMR shall be paid for by AMR. Further, AMR agrees that major structural or architectural design alterations to approve improvements, structures, or installations may not be made on the Premises without prior written approval by CITY’s City Manager or designee. This provision shall not relieve AMR of any obligation under this Agreement to maintain the Premises in a decent, safe, healthy, and sanitary condition, including structural repair and restoration of damaged or worn improvements. CITY shall not be obligated by this agreement to make or assume any expense for any improvements or alterations.

Section 6.05. Utilities. CITY shall furnish to the Premises, and pay for at all times during the Term, all utilities necessary for the use and enjoyment by AMR of the Premises for AMR’s intended use. Such utility services shall include, but not necessarily be limited to gas, water, and electrical service if required for AMR intended use of the Premises; provided, however, that CITY shall not be obligated to provide telecommunications equipment, cable, computer equipment or facilities to the Premises.

CITY warrants that AMR intended use of the Premises will leave sufficient additional capacity in existing feeders to the building and risers or wiring installations to allow AMR to upgrade its facilities and add a reasonable amount of additional equipment if desired by AMR to enhance its operation during the term of this Agreement.

Section 6.06. Liens. AMR shall not, directly or indirectly create, incur, assume or suffer to exist any mortgage, pledge, lien, charge, encumbrance or claim on or with respect to all or any portion of the Premises. AMR shall promptly, at its own expense, take such action as may be necessary to duly discharge or remove any such mortgage, pledge, lien, charge, encumbrance or claim on or with respect to all or any portion of the Premises.

Section 6.07. Taxes. AMR shall not be obligated to pay any taxes accruing before, during or after the term, or any extension thereof, on the Premises or the Fire Station; all such payments shall be the sole responsibility of CITY. As used herein, the term “taxes” means all taxes, governmental bonds, special assessments, Mello-Roos assessments, charges, rental income or transfer taxes, license and transaction fees, including, but not limited to, (i) any state, local federal, personal or corporate income tax, or any real or personal property tax, (ii) any estate inheritance taxes, (iii) any franchise, succession or transfer taxes, (iv) interest on taxes or penalties resulting from CITY’s failure to pay taxes.

Item J.12
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Section 6.08. Signs. AMR shall not erect or display any banners, pennants, flags, posters, signs, decorations, marquees, awnings, or similar devices or advertising without the prior written consent of CITY. If any such unauthorized item is found on the Premises, AMR shall remove the items at its expenses within twenty-four (24) hours of written notice thereof by CITY, or CITY may thereupon remove the items at AMR’s cost.

7. OWNERSHIP
Section 7.01. Ownership of Improvements and Personal Property. a. Any and all improvements, structures, and installations or additions to the Premises now existing or constructed on the Premises by AMR shall at Agreement expiration or earlier termination be deemed to be part of the Premises and shall become, at CITY’s option, CITY’s property, free of all liens and claims except as other wise provided in this Agreement.
b. If CITY elects not to assume ownership of all or any improvements, trade fixtures, structures and installations, CITY shall so notify AMR in writing thirty (30) days prior to termination and AMR shall remove all such improvements, structures and installations as directed by CITY at AMR’s sole cost on or before Agreement expiration or termination. If AMR fails to remove any improvements, structures, and installations as directed, AMR agrees to pay CITY the full cost of any removal.
c. AMR-owned machines, appliances, equipment (other than trade fixtures), and other items of personal property shall be removed by AMR the date of the expiration or termination of this Agreement.

Any of said items which AMR fails to remove will be considered abandoned and become CITY’s property free of all claims and liens, or CITY may, at its options, remove said items at AMR’s expense. d. If any removal of such personal property by AMR results in damage to the remaining improvements on the Premises, AMR shall repair all such damage.
e. Notwithstanding any of the foregoing, in the event AMR desires to dispose of any of its personal property used in the operation of said Premises upon expiration or termination of this Agreement, then CITY shall have the first right to acquire or purchase said personal property.

8. LIMITATIONS ON USE OF PREMISES
Section 8.01. Permitted Uses. AMR shall use the Premises for the Permitted Use only, and for no other use. AMR shall not allow the Premises to be used for any immoral or Item J.12
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unlawful purpose, nor shall AMR cause, maintain or permit any nuisance in, on or about the Premises. AMR shall not commit or suffer to be committed any waste in or upon the Premises.

Section 8.02. Compliance with Laws. AMR shall not use the Premises in any way (or permit or suffer anything to be done in or about the Premises) which will conflict with any law, statute, ordinance or governmental rule or regulation or any covenant, condition or restriction (whether or not of public record) affecting the Premises, now in force or which may hereafter be enacted or promulgated including, but not limited to, the provisions of any city or county zoning codes regulating the use of the Premises. AMR shall, at its sole cost and expense, promptly comply with (a) all laws, statutes, ordinances, and governmental rules and regulations, now in force or which may hereafter be in force, (b) all requirements, covenants, conditions, and restrictions, now in force or which may hereafter be in force, which affect the Premises and (c) all requirements, now in force or which may hereafter be in force, of any board of fire underwriters or other similar body now or hereafter constituted relating to or other similar body now or hereafter constituted relating to or affecting the condition, use or occupancy of the Premises. The judgment of any court of competent jurisdiction or the admission by AMR in any action against AMR, whether CITY be a party thereto nor not, that AMR has violated any law, statute, ordinance, governmental rule or regulation or any requirement, covenant, condition or restriction shall be conclusive of the fact as between CITY and AMR. AMR agrees to fully indemnify CITY against any liability, claims or damages arising as a result of a breach of the provisions of this Article by AMR, and against all costs, expenses, fines or other charges arising therefrom, including, without limitation, attorneys' fees and related costs incurred by CITY in connection therewith, which indemnity shall survive the expiration or earlier termination of this Agreement.

Section 8.03. Hazardous Waste. Without limiting the generality of the obligations of AMR pursuant to Paragraph 8.01 above, AMR shall not permit the storage, delivery or use of “hazardous materials", as defined below, on the Premises. The term "hazardous materials" shall mean any substance or material defined or designated as hazardous or toxic, or other similar term, by any present or future local, state or federal environmental statute, regulation or ordinance including, without limitation, California Health and Safety Code §25100 et seq. and §39000 et seq., California Water Code §13000 et seq., the Porter-Cologne Water Quality Act, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. §9601 et seq., as now or hereafter amended ("CERCLA"), the Resource Conservation and Recovery Act of 1976, 42 U S.C. §6901 et seq., as now or hereafter amended ("RCRA"), the Hazardous Materials Transportation Act, 49 U.S.C. §801 et seq., as now hereafter amended ("HMTA") the Toxic Substances Control Act of 1976, 15 U.S.C. §2601 et seq., as now or hereafter amended ("TSCA"),the Clean Water Act, 33 U.S.C. §7901 et seq., as now or hereafter amended("CWA") the Clean Air Act 42 U.S.C. §7901 et seq., as now or hereafter amended ("CAA"), and the regulations promulgated pursuant to said laws (collectively "Environmental Laws"). AMR agrees to immediately indemnify, defend and hold CITY and its officers, council members, partners and employees entirely harmless from and against any and all liabilities, losses, demands, actions, expenses or claims, including attorney's fees and court costs incurred directly or indirectly in connection with or arising Item J.12
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from (i) the discovery of any hazardous materials which have been placed on or beneath the Premises by AMR and/or by any of AMR's Agents or the presence of any hazardous materials on or beneath any real property adjacent to the Premises which have been placed on or beneath any such adjacent real property by AMR and/or by any of AMR's Agents or which originated from hazardous materials placed on or beneath the Premises by AMR and/or by any of AMR's Agents and (ii) any failure of AMR to perform its obligations under this Paragraph. This indemnification and AMR's obligations to cause the Premises to comply with such Environmental Laws and governmental standards shall survive the termination of this Agreement.

AMR does not intend to use, and will not use, the Premises for the underground storage of any gasoline, diesel, or any other petroleum product ("Product"). AMR does not intend to use, and will not use the Premises for the storage of Bio-Medical Waste.

9. GENERAL PROVISIONS
Section 9.01. Notices. All notices, demands, requests, consents or other communications which this Agreement contemplates or authorizes, or requires or permits either party to give to the other, shall be in writing and shall be personally delivered or mailed to the respective party as follows:

If to CITY:

CITY OF SOLANA BEACH
635 S. Highway 101
Solana Beach, CA 92075
If to AMR With Mandatory Copy to:

Paul Forney, General Manager Legal Department
American Medical Response American Medical Response, Inc 8808 Balboa Avenue 6200 South Syracuse Way, Suite 200
San Diego, CA 92123 Greenwood Village, Colorado 80111
Either party may change its address by noticing the other party as provided.

Communication shall be deemed to have been given and received on the first to occur of (i) actual receipt at the office of the party to whom the communication is to be sent, as designated above, or (ii) three (3) working days following the deposit in the United States mail of registered or certified mail, postage prepaid, return receipt requested, addressed to the offices of the party to whom the communication is sent, as designated above.

Section 9.02. CITY Approval. Unless otherwise specified in this Agreement, the Fire Chief shall be CITY’s authorized representative in the interpretation and enforcement of all work performed in connection with this Agreement. The City Item J.12
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Manager may delegate authority in connection with this Agreement to the City Manager’s designee(s).

Section 9.03. Nondiscrimination. AMR agrees not to discriminate in any manner against any person or personas on account of race, marital status, sex, religious creed, color, ancestry, national origin, age, disability, medical condition, genetic information, or sexual orientation in AMR’s use of the Premises.

Section 9.04. Entire Agreement. This Agreement comprises the entire integrated understanding between CITY and AMR concerning the use and occupation of the Premises and supersedes all prior negotiations, representations, or agreements. Each party has relied on its own examination of the Premises, advice from its own attorneys, and the warranties, representations, and covenants of the Agreement itself.

Section 9.05. Interpretation of the Agreement. The interpretation, validity and enforcement of this Agreement shall be governed by and construed under the laws of the State of California. This Agreement does not limit any other rights or remedies available to CITY.

Section 9.06. Severability. Should any provision herein be found or deemed to be invalid, the Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect, and to this end the provisions of this Agreement are severable.

Section 9.07. Successor. This Agreement shall insure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

Section 9.08. Agreement Modification. This Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by the parties hereto.

Section 9.09. Waiver. Any CITY waiver of a default is not a waiver of any other default. Any waiver of a default must be in writing and be executed by the City Manager in order to constitute a valid and binding waiver. CITY’s delay or failure to exercise a remedy or right for any default does not waive the use of another remedy or right for the same default or for another or later default. CITY’s acceptance of any rents is not a waiver of any default preceding the Rent payment. CITY and AMR specifically agree that the property constituting the Premises is CITY-owned and held in trust for the benefit of the citizens of the City of Solana Beach and that any failure by the CITY to discover a default or take prompt action to require the cure of any default shall not result in an equitable estoppel, but CITY shall as all times, subject to applicable statute of limitations, have the legal right to require the cure of any default when and as such defaults are discovered or when and as the City Council directs the City Manager to take action or require the cure of any default after such default is brought to the attention of the City Council.

Section 9.10. Assignment and Subletting – No Encumbrance. This Agreement and any portion thereof shall not be assigned, transferred, or sublet, nor shall Item J.12
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any of AMR’s duties be delegated without the express written consent of CITY. A consent by CITY to one assignment, transfer, sublease, or delegation shall not be deemed to be a consent to any subsequent assignment, transfer, sublease, or delegation. This Paragraph shall be construed or applied to use the Premises by a contractor or franchisee of AMR providing paramedic services.

Section 9.11. Defaults and Termination. If either party (“Demanding Party”) has a good faith belief that the other party (“Defaulting Party”) is not complying with the terms of this Agreement, the Demanding Party shall give written notice of the default (with reasonable specificity) to the Defaulting Party and demand the default to be cured within thirty (30) days of the notice.

If the Defaulting Party is actually in default of this Agreement and fails to cure the default within thirty (30) days of the notice, or if more than thirty (30) days are reasonably required to cure the default and the Defaulting Party fails to give adequate assurance of due performance within ten (10) days of the notice, the Demanding Party may terminate this Agreement upon written notice to the Defaulting Party.

CITY may also terminate this Agreement upon written notice to AMR in the event that:
a. AMR has previously been notified by CITY of AMR’s default under this Agreement and AMR, after beginning to cure the default, fails to diligently pursue the cure of the default to completion; or b. AMR shall voluntarily file or have involuntarily filed against it any petition under any bankruptcy or insolvency act or law; or c. AMR shall be adjudicated a bankrupt; or
d. AMR shall make a general assignment for the benefit of creditors; or e. CITY delivers a thirty (30) days written notice in accordance with Section

2.02 of this Agreement.

Upon termination, CITY may immediately enter and take possession of the Premises.

Section 9.12. Time is of the Essence. Time is of the essence in the performance of each provision of this Agreement.

Section 9.13. Attorney’s Fees. AMR shall pay to CITY all amounts for costs, including but not limited to, attorney’s fees and amounts paid to any collection agency, incurred by CITY in connection with any breach or default by AMR under this Agreement or incurred in order to enforce or interpret the terms or provisions of this Agreement. Such amounts shall be payable upon demand. In addition, if any action shall be instituted by either CITY or AMR for the enforcement or interpretation of any of its Item J.12
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rights or remedies in or under this Agreement, the prevailing party in said action and any appeal therefrom, including reasonable attorneys’ fees and court costs to be fixed by the court therein. In the event CITY is made a party to any litigation between AMR and any third party, then AMR shall pay all costs and attorney's fees incurred by or imposed upon CITY in connection with such litigation; provided, however, if CITY is ultimately held to be liable, then CITY shall reimburse AMR for the cost of any attorneys’ fees paid by AMR on behalf of CITY.

Section 9.14. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original of this Agreement for all purposes.

10. SPECIAL PROVISIONS
Section 10.01.Use of Cooking Facilities, Recreational Areas and Parking Lots. Subject to rules established by the Fire Chief of CITY, personnel assigned by AMR or by a private contractor or franchisee of AMR providing paramedic services shall have reasonable access to and use of the cooking, eating and recreational facilities of the Solana Beach Fire Station, and to the parking lots generally available to City of Solana Beach personnel for the parking of vehicles while at work. Personnel assigned by AMR or by a private contractor or franchisee of AMR providing paramedic services shall maintain and preserve all cooking, eating and recreation facilities in a clean, safe, healthy and sanitary condition satisfactory to CITY.

11. SIGNATURE PAGE
Section 11.01.Signature Page. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of the respective legal entities of AMR and CITY.
(signatures follow on the next page)
Item J.12
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IN WITNESS WHEREOF, the parties hereto for themselves, their heirs executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Agreement to be executed by setting hereunto their signatures on the day and year respectively written herein below.

CITY

CITY OF SOLANA BEACH
Date: _____________________ By: ______________________________________ Alyssa Muto, City Manager
AMR

AMERICAN MEDICAL RESPONSE
AMBULANCE SERVICE INC.

Date: ____________________ By: ______________________________________ Approved as to Form:

Date: ____________________ By: ______________________________________ Johanna Canlas, City Attorney
Attest:

Date: ____________________ By: ______________________________________ Angela Ivey, City Clerk
Item J.12
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.13.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Fire Department – Bret Davidson, Fire Chief SUBJECT: Council Consideration of Resolution 2026-079 Amending the Professional Service Agreement Between the City and North County Emergency Vehicle Service
BACKGROUND:

On August 24, 2022, the City of Solana Beach (City) awarded North County Emergency Vehicle Service (NCEVS) an agreement to perform routine maintenance and emergency repairs on fire apparatus. NCEVS has performed, and is scheduled to perform, specific maintenance and repairs on the fire apparatus. This scope of work includes annual maintenance on the frontline fire engine (E-241), the reserve fire engine (E-241R), and the frontline truck (T-241).

This item is presented for Council consideration of Resolution 2026-079 (Attachment 1) to amend the City’s Professional Service Agreement (PSA) with NCEVS, increasing the amount not to exceed from $85,000 to $94,000 for Fiscal year (FY) 2025/26, exercising the fourth of four allowable time extensions, and increasing the fourth potential agreement extension to an amount not to exceed $94,000 for FY 2026/27.

DISCUSSION:

NCEVS provides routine maintenance and emergency repairs on City fire apparatus.

Additionally, NCEVS provides mobile emergency vehicle service that can be performed at the City's fire station. This reduces the down time of the emergency response apparatus while eliminating the costs of transporting the apparatus to off-site locations. NCEVS staff is certified to work on the fire apparatus and maintain documentation of work that has been provided. Their work has been consistent, thorough, and completed in a timely manner.

Currently, all fire apparatuses are reaching the final years of optimal service life which is creating an increase in the costs to keep them operational. Engines have an optimal life of 10 years and trucks have an optimal life of 15 years. Solana Beach' s frontline Engine (E241) has been in service for 10 years, the frontline Truck (T-241) has been in service for 17 years and the reserve Engine (E-241R) has been in service for 21 years. The aging apparatuses have increased the need for additional servicing to abide by stringent safety Item J.13
June 24, 2026
NCEVS PSA Amend

regulations and maintain compliance of safety standards. Additionally, there have been overall cost increases in parts due to inflation and supply chain logistics. These apparatuses require specialized firefighting equipment, all of which have increased in costs.

During FY 2025/26, the increase in costs for parts and the additional servicing needed due to the apparatuses age, the cost to maintain these vehicles has increased beyond the contractual amount. The apparatuses recent unanticipated repairs have created the need to increase the contractual amount not to exceed by $9,000 for FY 2025/26.

Staff is recommending the approval of an amendment to the PSA with NCEVS increasing the amount not to exceed to $94,000 for FY2025/26, exercising the fourth of four-time extensions, and increasing the fourth extensions amount not to exceed to $94,000 for FY2026/27.

CEQA COMPLIANCE STATEMENT:

N/A
FISCAL IMPACT:

There are sufficient funds in the Fire Department’s budget to increase the contract for annual maintenance and as-needed maintenance repairs of the fire apparatuses for FY 2025/26 by $9,000 from $85,000 to $94,000.

The Fire Department has proposed additional funds for annual maintenance and asneeded repairs of fire apparatuses in the Vehicle Maintenance account (1006120-64280) of the FY 2026/27 budget.

WORK PLAN:

N/A
OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2026-079:

1. Authorizing an increase to the PSA with North County Emergency Vehicle Services to an amount not to exceed $94,000 for FY 2025/26; and
Item J.13
June 24, 2026
NCEVS PSA Amend

2. Authorizing the City Manager to execute the fourth potential extension of the PSA with North County Emergency Vehicle Services for Fiscal Year 2026/27 to an amount not to exceed $94,000.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2026-079
Item J.13
ATTACHMENT 1
RESOLUTION 2026-079

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AND

AUTHORIZING THE FOURTH AMENDMENT TO THE

PROFESSIONAL SERVICE AGREEMENT WITH NORTH

COUNTY EMERGENCY VEHICLE SERVICES, INCREASING
THE AMOUNT NOT TO EXCEED $94,000, EXERCISING THE

FOURTH TIME EXTENSION AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AMENDMENTS
WHEREAS, the City of Solana Beach places a priority on public safety and maintaining the apparatuses and equipment used to provide these services; and WHEREAS, in August 2022, the City Council awarded an agreement to North County Emergency Vehicle Services (NCEVS) for maintenance and repair of the City’s fire apparatuses, which included four optional one-year extensions; and WHEREAS, in June 2026, additional repairs to the City’s fire apparatuses were needed and performed by NCEVS in an amount that exceeded the contractual limit of $85,000; and
WHEREAS, the City’s aging fire apparatuses are experiencing the need for additional servicing to maintain safety standards and operability; and WHEREAS, the overall cost of parts and amount of labor needed has increased for the maintenance of the apparatuses; and
WHEREAS, the increase in servicing and cost of materials are anticipated to increase in the next year as well.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council approves the Fourth Amendment to the agreement with North County Emergency Vehicle Services to include:
a. Increasing the amount not to exceed to $94,000 for Fiscal Year 2025/26. b. Authorizing an increase for the fourth optional one-year extension for Fiscal Year 2026/27 to an amount not to exceed $94,000.

Item J.13
Resolution 2026-079
NCEVS PSA Amendment

3. That the City Manager is authorized to execute the Fourth Amendment to the Professional Service Agreement with North County Emergency Vehicle Services.

PASSED AND ADOPTED this 24th day of June, 2026, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Item J.13
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.14.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: City Manager’s Office
SUBJECT: Council Consideration of Resolution 2026-086 Approving the Third Amendment to the Agreement between the City
of Solana Beach and Burke, Williams & Sorensen LLP for
City Attorney Services

BACKGROUND
Johanna Canlas has served as the appointed City Attorney for the City of Solana Beach (City) since January 2008. When Ms. Canlas joined Burke, Williams & Sorensen LLP (Burke) in November 2020, the City Council unanimously approved an agreement for legal services with Burke effective November 5, 2020 (Agreement). The City Council approved the First Amendment to the Agreement on August 23, 2023. The Second Amendment was approved on October 23, 2024.

The action before the Council is the consideration of Resolution 2026-086 approving the Third Amendment to the Agreement between the City and Burke for City Attorney Services.

DISCUSSION
Ms. Canlas has served the City and the community of Solana Beach as its City Attorney for the last 18 years. She works closely with the City Manager and her staff to implement the Council’s long-range plans and policy directions in all areas, including but not limited to, land use, Coastal Act, and housing issues. She built a trusted relationship with current and former Council Members and is a valued and trusted member of the City’s Leadership Team.

The City Council conducted Ms. Canlas’ annual evaluation this spring and concluded with a positive review of her performance and service to the City that merits a compensation increase. As part of the annual performance review, the City conducted a market survey for legal services rates and determined an adjustment is warranted. The Third Amendment provides a 3.8% CPI adjustment plus an additional 2.5% increase to the current monthly retainer and General Services hourly rates and a CPI adjustment of 3.8% for all other legal services effective July 1, 2026 (Attachment 1). All other terms of the Agreement remain unchanged.

CEQA COMPLIANCE STATEMENT Not a project as defined by CEQA.

Item J.14
June 24, 2026
City Attorney Services

FISCAL IMPACT
Effective July 1, 2026, the monthly retainer amount will be $16,566 for the first sixty (60) hours of General City Services.

For additional services, the hourly rates as enumerated in Exhibit B will apply, including:
• General City Services (after 60 hours) $293
• Special Legal Services $320
• Litigation $342
Annual CPI adjustments not to exceed 5% will be effective beginning on July 1, 2027.

Sufficient funds have been allocated in the FY 2026-27 budget to absorb the rate changes.

WORK PLAN N/A

OPTIONS
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION
Staff recommends that the City Council:

1. Adopt Resolution 2026-086 authorizing the Mayor to execute the Third Amendment to the Agreement between the City of Solana Beach and the Successor Agency to the Solana Beach Community Development Agency and Burke, Williams & Sorensen LLP.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Third Amendment to Agreement with Burke William & Sorensen LLP

2. Resolution 2026-086
Item J.14
4861-3844-1589 v1 Page 1 of 1

THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF

SOLANA BEACH AND THE SUCCESSOR AGENCY TO THE SOLANA

BEACH COMMUNITY DEVELOPMENT AGENCY AND BURKE,

WILLIAMS & SORENSEN, LLP
The Legal Services Agreement (Agreement) by and between the City of Solana Beach and Successor Agency to the Solana Beach Community Development Agency (CITY) and Burke, Williams & Sorensen LLP (Burke) effective November 5, 2020, is amended as set forth below effective July 1, 2026.

Section 8.1 is hereby amended to read as follows:

8.1 Rate Increase
After having concluded a positive annual performance review and a market comparative analysis, effective July 1, 2026, current effective rates will be adjusted as reflected in the attached revised Exhibit B.

Except as provided herein, all other provisions of the Agreement shall remain in full force and effect.

By signing below, each signatory warrants and represents that they executed this Agreement in their authorized capacity, and that they have the authority to bind the entity listed below to contractual obligations.

CITY OF SOLANA BEACH BURKE, WILLIAMS & SORENSEN, LLP
______________________ ___________________________
Lesa Heebner, Mayor Eric Vail, Partner and Chair
Public Law Practice Group
____________________________
Johanna N. Canlas, Partner
ATTACHMENT 1
252
33 Item J.14
4861-3844-1589 v1

EXHIBIT B

RATES FOR LEGAL SERVICES
Effective July 1, 2026, Burke will provide services under a fixed monthly retainer of $16,566 per month for the first sixty (60) hours of General City Services. For services in excess of sixty (60) hours.

The following hourly rates will apply in these categories:

Category of Legal Service Hourly Rate
Attendance at City Council Meetings
General City Services (after 60 hours)
$277
$293
Special Legal Services $320
Litigation $342
Third Party Reimbursable Legal Services $483
Paralegal/Legal Clerk $175
Commencing in 2027, the rates of compensation shall be adjusted automatically on July 1 of each year by a percentage equal to the percentage change in the Urban Consumers Price Index (CPI) for the San Diego-Carlsbad metropolitan area. The annual CPI increase may not exceed 5% without prior City Council approval.

Item J.14
4885-6408-5232 v1 ATTACHMENT 2
RESOLUTION 2026-086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING THE THIRD

AMENDMENT TO THE AGREEMENT BETWEEN THE CITY

OF SOLANA BEACH AND BURKE, WILLIAMS & SORENSEN,
LLP
WHEREAS, Johanna Canlas has served as the appointed City Attorney for the City of Solana Beach (City) since January 2008; and
WHEREAS, when Ms. Canlas joined Burke, Williams & Sorensen LLP (Burke), the City entered into an agreement with Burke for legal services effective November 5, 2020 (Agreement); and
WHEREAS, the City Council approved the First Amendment to the Agreement on August 23, 2023; and
WHEREAS, the Second Amendment was approved on October 23, 2024; and WHEREAS, the City Council conducted the annual performance evaluation and concluded with a positive review; and
WHEREAS, an amendment to the Agreement between City and Burke is needed to effectuate rate adjustments.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the Second Amendment to the Agreement with Burke, Williams & Sorensen LLP is approved, and the Mayor is authorized to sign the Third Amendment to the Agreement.

PASSED AND ADOPTED this 24th day of June, 2026, at a special meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –

Item J.14
Resolution 2026-086
Third Amendment with Burke Williams & Sorensen LLP

4885-6408-5232 v1
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk

Item J.14
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # J.15.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Johanna Canlas, City Attorney
MEETING DATE: June 24, 2026
ORIGINATING DEPT: City Attorney’s Office
SUBJECT: Consideration of Resolution 2026-085 Approving the Second Amendment to City Manager’s Employment
Agreement

BACKGROUND
The City Council appointed Alyssa Noelle Maxson Muto as the City Manager and approved the corresponding Employment Agreement (Agreement), effective May 6, 2024. On July 2, 2025, the City entered into the First Amendment to the Agreement with City Manager Muto.

Pursuant to Section 4 C(1)(a) of the Agreement, the City Council conducts an evaluation of the City Manager’s performance in May of each year.

The action before the City Council is the consideration of Resolution 2026-085 approving the Second Amendment to the City Manager’s Employment Agreement to reflect changes in benefits and compensation.

DISCUSSION
State law requires that all City executive officers’ compensation be approved at a duly noticed public meeting in open session.

Ms. Muto’s annual performance evaluation concluded with a positive review of her performance and service to the City. Her focus is to develop organizational resilience and continue to improve processes for efficient delivery of City services to the community and advancing the City Council’s priorities.

The Second Amendment to the City Manager’s Employment Agreement reflects a base salary increase of 4% to $286,000, a $3,750.00 adjustment in deferred compensation to an annual total of $28,250, and an increase in the monthly technology reimbursement to $100, for an annual total of $1,200. The amended employment agreement will also provide for severance in amount equal to twelve (12) months of base salary.

Changes to compensation and employment benefits require an amendment to the Agreement between the City and City Manager Muto. The proposed Second Agreement to the Agreement is attached as Attachment 2.

Item J.15
June 24, 2026
City Manager Employment Contract Amendment

CEQA COMPLIANCE STATEMENT
Not a project as defined by CEQA

FISCAL IMPACT
The 4% base salary increase is effective on the first pay period after May 6, 2026 Sufficient funds have been allocated in the FY 2026-27 budget to absorb the proposed changes.

WORK PLAN N/A

OPTIONS
• Approve the Second Amendment to the City Manager’s Employment Agreement. • Do not approve the Second Amendment to the City Manager’s Employment Agreement and provide direction as needed.

CITY STAFF RECOMMENDATION
Staff recommends that the City Council:

1. Consider adoption of Resolution 2026-085: (1) authorizing the Mayor to execute the Second Amendment to the Employment Agreement between the City of Solana Beach and Alyssa Noelle Maxson Muto to reflect a base salary increase of 4% to $286,000, a $3,750.00 adjustment in deferred compensation to an annual total of $28,250.00, and an increase in the technology reimbursement to $100 a month, for an annual total of $1,200.00. The amended employment agreement will also provide for severance in amount equal to twelve (12) months of base salary and (2) Amend the Salary and Compensation Plan to reflect the compensation changes contained in the Second Amendment to the Employment Agreement.
_________________________
Johanna Canlas, City Attorney
Attachments:

1. Resolution 2026-085

2. Second Amendment to City Manager’s Employment Agreement Item J.15
ATTACHMENT 1
RESOLUTION 2026-085

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AND

AUTHORIZING THE MAYOR TO EXECUTE THE SECOND

AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH

ALYSSA MUTO, TO REFLECT CHANGES IN

COMPENSATION AND OTHER BENEFITS
WHEREAS, On March 27, 2024, the City of Solana Beach (“City”) entered into a three-year employment agreement with Alyssa Noelle Maxson Muto as City Manager (“Agreement”); and
WHEREAS, the Agreement provides for annual performance evaluation and compensation review; and
WHEREAS, On July 2, 2025, the City entered into the First Amendment to the Agreement with City Manager Muto; and
WHEREAS, the annual performance was conducted in spring 2026 and concluded with a positive outcome; and
WHEREAS, the Second Amendment to the Agreement is necessary to reflect these revisions; and
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council authorizes Mayor to execute the Second Amendment to the Employment Agreement between the City of Solana Beach and City Manager Alyssa Noelle Maxson Muto to reflect a base salary increase of 4% to $286,000, a $3,750.00 adjustment in deferred compensation to an annual total of $28,250, and an increase in the monthly technology reimbursement to $100, for an annual total of $1,200. The amended employment agreement will also provide for severance in amount equal to twelve (12) months of base salary.

3. That the 2026-2027 Salary and Compensation Plan be amended to reflect the compensation terms contained in the Second Amendment to the Employment Agreement.

PASSED AND ADOPTED this 24th day of June, 2026, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
Item J.15
Resolution 2026-085
CM 2nd Amendment

ATTACHMENT 1 Resolution 2026-085 2nd Amendment to CM Employment Agreement 4911-6013-7908 v.1.docx ABSTAIN: Councilmembers –
ABSENT: Councilmembers –

______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk

Item J.15
ATTACHMENT 2 City Manager Employment Agreement (2026) - Second Amendment 4922-2057-5924 v.1.docx Page 1 of 2

SECOND AMENDMENT TO THE CITY MANAGER

EMPLOYMENT AGREEMENT
between the City of Solana Beach, a municipal
corporation, and Alyssa Noelle Maxson Muto

1. Parties and Date
This Second Amendment to the City Manager Agreement is dated _____ and is effective as of the first full pay period after May 6, 2026, by and between the City of Solana Beach, California, a municipal corporation (the “City”), and Alyssa Noelle Maxson Muto, an individual (the “Officer”).

A. On March 27, 2024, the City and Officer entered into the Employment Agreement.

B. The City and Officer intend that all terms of the Employment Agreement referenced above shall remain effective to the extent they are not amended by this Second Amendment to the Employment Agreement.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Parties agree as follows:

Section 1. Section 5(A)(1)(a) of the Employment Agreement is hereby amended to read as follows:

The annual base salary for the position of City Manager shall be $286,000.

Section 2: Section 5(B)(5) of the Employment Agreement is hereby amended to reads follows:

Officer shall be issued a City-owned laptop to use for City business for the duration of this Agreement. Officer shall be provided an increase in the monthly technology allowance of $100.00 per month for a total of $1,200 annually.

Section 3. The Employment Agreement is hereby amended to add Section 5(B)(7) that states:

The City will make, in equal proportionate amounts each pay period, an annual contribution of Twenty-Eight thousand dollars ($28,250) into a qualified Section 457 Plan that will be from one of the City approved plans as selected by Officer. Amounts contributed under this Section shall be to the benefit of Officer in accordance with the Deferred Compensation Plan participation agreement.

All aspects of this contribution are subject to the provisions and limitations of the Internal Revenue Code and its related regulations as amended from time to time. No requirement of this Section shall be effective if it would violate any provisions of the Internal Revenue Code or its related regulations.

Section 4. Section 6(C)(1) of the Employment Agreement is hereby amended to read as follows:

At any time, City may terminate Officer's employment without Cause (as defined in Section

6.D. below) by providing Officer written notice of termination. In the event Officer is terminated without Cause, Officer shall be entitled to an amount equal to Officer's base salary for twelve (12) months ("Severance Pay") conditioned upon Officer's execution of a settlement agreement (i) waiving any and all claims Officer may have against City and/or its officers or directors; (ii) including a release of all known or unknown claims related to or arising out of Officer's employment with City, including the termination of said employment; (iii) a Civil Code section 1542 waiver; and (iv) any other provisions, clauses, terms and/or conditions, deemed appropriate by the Board at the time of Item J.15
ATTACHMENT 2 City Manager Employment Agreement (2026) - Second Amendment 4922-2057-5924 v.1.docx Page 2 of 2 the termination of Officer's employment, under the facts and circumstances of such termination. In order for Officer to be eligible for the Severance Pay, the release agreement must be finalized no later than twenty-one (21) days after the effective date of Officer's termination or the date upon which the release agreement is presented to Officer, whichever is later. Thereafter, all of City's obligations under this Agreement shall cease. City may dismiss Officer as provided in this Section 6.C. notwithstanding anything to the contrary contained in or arising from any statements, policies, or practices of City relating to the employment, discipline, or termination of its employees.

Section 5. Except as modified herein, all other terms and conditions of the Employment shall remain the same.

IN WITNESS WHEREOF the Parties have executed this Second Amendment to the City Manager Employment Agreement as of the day and year first above written.

CITY OF SOLANA BEACH

By:

Lesa Heebner, Mayor

APPROVED AS TO FORM
By:

Johanna N. Canlas, City Attorney

OFFICER
By:

Item J.15
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # K.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Human Resources
SUBJECT: Public Hearing on Vacancies, Recruitments, and Retention Efforts in Compliance with Assembly Bill 2561 (Calendar Year 2025)
BACKGROUND:

Assembly Bill 2561 became effective on January 1, 2025. The law, which added Section 3502.3 to the Government Code, requires public agencies to hold an annual public hearing on the status of vacancies, recruitment, and retention efforts.

Local government agencies must provide an annual update to City Council regarding employee vacancies, recruitment, and retention efforts. This update should include details about any obstacles encountered in the hiring process. In instances where the vacancy rate within a bargaining unit reaches 20% or higher, agencies are required to present additional vacancy information if requested by a recognized employee organization. Furthermore, these agencies must permit the recognized employee organization for a bargaining group to make a presentation during the hearing.

The data provided in this report is reflective of the City’s vacancies, recruitment and retention efforts during Calendar Year (CY) 2025 (January 1, 2025, to December 31, 2025).

DISCUSSION:

The City’s vacancy rates during CY 2025 are listed below:

Employee Group
# of FT
Authorized
Positions
# of Vacancies % of Vacancies
Item K.1
June 24, 2026
Vacancies, Recruitments, and Retention Efforts in Accordance with AB 2561 (CY 2025)

Solana Beach
Employees’ Association -
Miscellaneous Employee
Group (SBEA-Misc.)
18 1 5.6%
Solana Beach
Employees’ Association
– Marine Safety Unit
(SBEA-MSU)
6 0 0%
Solana Beach Fire
Association (SBFA) 18 0 0%
Confidential Employees
(not represented) 3 1 33.3%
Management Employees
(not represented) 22 1 4.5%
Executive Employees
(not represented) 7 0 0%
Within the City, the only vacancy rate exceeding 20% for CY 2025, is in the Confidential Employees Group which is not represented by a recognized employee organization. The vacancy rate is due to the small size of the unit.

The following section outlines the City's strategies for recruitment, retention.

City Recruitment Strategies
The City utilizes many different strategies for open vacancies depending on the position, including but not limited to continuous/eligibility lists, external and internal recruitments, internal-only recruitments (when appropriate), and filling a vacancy with a temporary or interim candidate. The majority of the vacancies filled in CY 2025 were filled through external and internal recruitments.

As part of its outreach strategy, the City advertises open positions across multiple platforms, including GovernmentJobs.com, Indeed, LinkedIn, and specialized industry job boards. These efforts are further supported by targeted social media campaigns to maximize visibility and attract a diverse and qualified applicant pool.

Depending on the number of applicants and the position, applicants may participate in a written examination process. Those who successfully pass are invited to a panel interview, before finally moving to department interviews with the hiring manager.

Item K.1
June 24, 2026
Vacancies, Recruitments, and Retention Efforts in Accordance with AB 2561 (CY 2025)

Retention Enhancements
To strengthen employee retention across all employee groups, the City is committed to offering competitive compensation and benefits, meaningful opportunities for professional development and career advancement, flexible work arrangements, recognition programs, and a positive, supportive work culture. By investing in its workforce, the City aims to reduce turnover, preserve institutional knowledge, boost employee morale, and enhance overall productivity—ultimately fostering a more stable, engaged, and high-performing organization.

Vacancy Analysis
During CY 2025, the City filled sixteen (16) vacancies through a combination of internal and external recruitments. As of December 31, 2025 (end of CY 2025), there were three (3) vacancies Citywide, two (2) in non-represented groups and one (1) in the Miscellaneous Group. At the time of this report, all three (3) vacancies have been filled.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: There is no direct fiscal impact associated with this item other than cost savings that may occur during vacancies.

WORK PLAN: N/A
OPTIONS:
• Approve staff recommendation.
• Provide alternative directions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the attached vacancy status report for Calendar Year 2025. _________________________
Alyssa Muto, City Manager
Attachments:

1. Calendar Year 2025 – Vacancy Status Report by Authorized Full-Time Position (01.01.2025 to 12.31.2025)
Item K.1
Solana Beach Fire Association
Position List
CY 2025 (01/01/2025 - 12/31/2025)
Position Employee Group CY 2025 FTE Vacancy
FIRE CAPTAIN (SHIFT) FIRE 1 0
FIRE CAPTAIN (SHIFT) FIRE 1 0
FIRE CAPTAIN (SHIFT) FIRE 1 0
FIRE CAPTAIN FIRE 1 0
FIRE CAPTAIN FIRE 1 0
FIRE CAPTAIN FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIRE ENGINEER FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
FIREFIGHTER / PARAMEDIC FIRE 1 0
CY 2025 Total FTE: 18
Item K.1
Solana Beach Employees' Association
Miscellaneous Unit - Position List
CY 2025 (01/01/2025 - 12/31/2025)
Position Employee Group CY 2025 FTE Vacancy
ASSISTANT CIVIL ENGINEER SBEA-MISC 1 0
ASSISTANT CIVIL ENGINEER SBEA-MISC 1 0
ASSISTANT PLANNER SBEA-MISC 1 0
ASSOCIATE CIVIL ENGINEER SBEA-MISC 1 0
ASSOCIATE PLANNER SBEA-MISC 1 0
CODE COMPLIANCE OFFICER SBEA-MISC 1 1
FIRE PREVENTION SPECIALIST SBEA-MISC 1 0
JUNIOR PLANNER SBEA-MISC 1 0
LEAD MAINTENANCE WORKER SBEA-MISC 1 0
MAINTENANCE WORKER II SBEA-MISC 1 0
MAINTENANCE WORKER II SBEA-MISC 1 0
MANAGEMENT ASSISTANT SBEA-MISC 1 0
MANAGEMENT ASSISTANT SBEA-MISC 1 0
MANAGEMENT ASSISTANT (PT) (FTE:0.75) SBEA-MISC 1 0
MANAGEMENT ASSOCIATE SBEA-MISC 1 0
PERMIT TECHNICIAN SBEA-MISC 1 0
RECREATION PROGRAMS COORDINATOR SBEA-MISC 1 0
SENIOR CODE COMPLIANCE OFFICER SBEA-MISC 1 0
CY 2025 Total FTE: 18
Vacancy Rate: 5.6%
Item K.1
Solana Beach Employees' Association
Marine Safety Unit - Position List
CY 2025 (01/01/2025 - 12/31/2025)
Position Employee Group CY 2025 FTE Vacancy
FT SENIOR LIFEGUARD SBEA-Marine Safety 1 0
FT SENIOR LIFEGUARD SBEA-Marine Safety 1 0
MARINE SAFETY LIEUTENANT SBEA-Marine Safety 1 0
MARINE SAFETY LIEUTENANT SBEA-Marine Safety 1 0
MARINE SAFETY SERGEANT SBEA-Marine Safety 1 0
MARINE SAFETY SERGEANT SBEA-Marine Safety 1 0
CY 2025 Total FTE: 6
Item K.1
Assembly Bill 2561
Vacancies, Recruitments,
and Retention Efforts
Calendar Year 2025
(January 1, 2025 to December 31, 2025)
Human Resources – June 24, 2026
Item K.1
Human Resources Department
Background
• Became effective on January 1, 2025.
• AB 2561 added Section 3502.3 to the Government Code.
• Requires a Public Hearing once per fiscal year to present information regarding vacancies, recruitment and retention efforts prior to budget adoption.
• Primary goal is to increase transparency in public sector around staffing issues and address solutions for persistent vacancies.
• Tonight’s presentation meets the requirements set under AB 2561.

ASSEMBLY BILL 2561
June 24, 2026
AB 2561 – CY 2025
Slide 2
Item K.1
Human Resources Department
AB 2561 - NOTICING
June 24, 2026
AB 2561 – CY 2025
Slide 3
• AB 2561 requires the City to provide employee bargaining groups the opportunity to participate in the public hearing, including public discussions about staffing challenges.
• All City employee bargaining groups were notified and informed about their group’s vacancy rate for CY 2025, ending on 12/31/2025. • All City employee bargaining groups were provided the opportunity to attend and participate in tonight’s public hearing process.
• Any bargaining group with a vacancy rate of 20% or higher, may request additional information from the City.
• As of this meeting, the City has not received any requests for additional information from the employee bargaining groups.

Item K.1
Human Resources Department
AB 2561 – CY 2025 EFFORTS
June 24, 2026
AB 2561 – CY 2025
Slide 4
• Total Vacancies: 16 (does not include temporary/seasonal) • Total Recruitments: 10 (does not include temporary/seasonal) • Total Employees Hired: 13 (does not include temporary/seasonal) • Additional Data: Although not required under AB 2561, for CY 2025 the HR department processed (hired and onboarded) 58 employees. This included temporary, seasonals new hires/rehires, and regular employees.
• Bargaining Group Vacancy Rates on 12/31/2025:
 Solana Beach Employees’ Bargaining Group – Miscellaneous Employees  5.6%
 Solana Beach Employee’s Bargaining Group – Marine Safety Unit  0%
 Solana Beach Fire Association
 0%
Item K.1
Human Resources Department

RECRUITMENT EFFORTS
June 24, 2026
AB 2561 – CY 2025
Slide 5
As part of our outreach strategy, the City advertises open positions across multiple platforms, including:
 City Website
 GovernmentJobs.com
 Indeed
 LinkedIn
 Professional Listservs
 Specialized Industry Job Boards
These efforts were further supported by targeted social media campaigns to maximize visibility and attract a diverse and qualified applicant pool.

Item K.1
Human Resources Department

STAFF RECOMMENDATION
June 24, 2026
AB 2561 – CY 2025
Slide 6
City Staff Recommends:

1. Conduct the Public Hearing: Open the public hearing, receive public testimony, close the public hearing.

2. Receive Report and File.

Item K.1
Human Resources Department
QUESTIONS?
June 24, 2026
AB 2561 – CY 2025
Slide 7
Item K.1
COUNCIL ACTION:
_______________________________________________________________________ AGENDA ITEM # K.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 24, 2026
ORIGINATING DEPT: Community Development Department – Corey Andrews SUBJECT: Public Hearing: Request for a MOD and MEC to Construct a Fence Higher than the Maximum Fence and Wall Heights
on the Southern Property Line at 146 S. Granados Avenue (Applicant: Oliver and Shelli Pelly; Application: MOD26- 002/MEC26-002; APN: 298-093-90; Resolution No. 2026-
061)
BACKGROUND:

The property owners, Oliver and Shelli Pelly (herein referred to as “Applicant”), are requesting the approval of a Development Review Permit (DRP)/ Structure Development Permit (SDP) Modification (MOD25-001) in order to remove or modify a condition of approval from Resolution 2003-070 and a Minor Exception (MEC26-001) to allow for an increase to the maximum allowed fence height to provide additional privacy from the adjacent development on the property to the south.

The project was originally heard by the City Council on May 27, 2026. The May 27, 2026, Staff Report, associated documents, and a video of the meeting can be found on the City’s website: City Council Meetings | Solana Beach On May 27, 2026, after opening the Public Hearing and receiving testimony from the Applicant and the Public, the City Council expressed that they could find that the physical conditions of the property have changed and that the conditions of approval restricting the fence height along the southern property line could be removed. However, they were not able to make the required findings to approve the MEC to alter the top two feet of an allowable 8-foot-tall fence to be solid, or the Applicant’s request for two additional feet (for a total of up to 10 feet) with the information that they had at that time. The City Council shared concerns regarding the height of the fence and what adverse impacts, if any, could result for the neighbors in the project vicinity. The Council continued the project to a date certain on June 10, 2026.

Since the May 27, 2026, City Council Meeting, the Applicant erected a visual aid onsite.

The City Council members visited the subject property as well as the neighboring property to the south to view the height of the proposed 10-foot fence and Staff took photos from both properties. On June 10, 2026, Staff met with the Applicant and the neighbors to see if they could reach a mutually acceptable agreement regarding the fence heights prior to Item K.2
June 24, 2026
MOD26-002/MEC26-002
146 S. Granados Ave – Pelly Residence