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The following are two central concepts regarding the establishment of user fees:
• Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large.
• A profit-making objective should not be included in the assessment of user fees.
In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service. 2 General Policy Considerations Regarding User Fees
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received.
Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why District staff or the Board may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit the jurisdiction’s ability to charge a fee at all. Examples include State Licensed Residential Care facilities, as well as Public Records Requests for charging for time spent copying and retrieving public documents in the District’s Administrative office.
• Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for changing a water heater in a residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit. • Effect on demand for a particular service. Sometimes raising the “price” charged for services might reduce the number of participants in a program. This is largely the case in Fire Prevention programs where participants may compare the District’s fees to surrounding jurisdictions or other options for support activities.
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• Benefit received by user of the service and the community at large is mutual. Many services that directly benefit a group or individual equally benefit the community as a whole. Examples include Prevention programs, event booth inspections and Fire / EMS stand-by at certain types of special events.
The Matrix Consulting Group recognizes the need for policies in which the general fund intentionally subsidizes certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and assure that the District complies with State law.
3 Summary of Legal Restrictions and Policy Considerations Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and typically not more than the full cost amount. The Board is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area”. However, with the resulting cost of services information from a User Fee Study, the Board can be assured that the adopted fee for service is reasonable, fair, and legal.
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3. User Fee Study Methodology
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing the total cost of service. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation:
The general steps utilized by the project team to determine allocations of cost components to a particular fee or service are:
• Calculate fully burdened hourly rates by position, including direct & indirect costs; • Develop time estimates for each service included in the study; • Distribute the appropriate amount of the other cost components to each fee or service based on the staff time allocation basis, or another reasonable basis.
The results of these allocations provide detailed documentation for the reasonable estimate of the actual cost of providing each service. The following sections highlight critical points about the use of time estimates and the validity of the analytical model.
One of the key study assumptions utilized in the “bottom-up” approach is the use of time estimates for the provision of each fee related service. Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the District developed these estimates.
The project team worked closely with Fire Prevention staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Estimates for extremely difficult or abnormally simple projects are not factored into this analysis.
DIRECT
(Salaries & Benefits,
Services, Supplies)
INDIRECT
(Dept Admin, Human
Resources, etc.)
Total Cost
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• Estimates reflect the time associated with the position or positions that typically perform a service.
• Estimates provided by staff are reviewed and approved by the division / department, and often involve multiple iterations before a Study is finalized. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates were not based on time and motion studies, as they are not practical for the scope of services and time frame for this project.
The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service for which to base a jurisdiction’s fees for service, and to meet the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or sometimes very large and complex projects, the Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner. • Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Applicants may request assignment of less expensive personnel to their project. • Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated activity volumes.
Situations may arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.
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4. Results Overview
The motivation behind a cost of services (User Fee) analysis is for the District Board and Departmental staff to maintain services at a level that is both accepted and effective for the community, and also to maintain control over the policy and management of these services.
Discussion of results in the following subsections is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. The full analytical results were provided to Fire Prevention staff under separate cover from this summary report.
1 Fee Schedule Modifications
The District’s current fee schedule is comprised of five fee categories: Administration, Emergency Medical Services (EMS), Vehicle Maintenance Services, Emergency Response Services, and Fire Prevention Services. This study only focused on Fire Prevention Services, and did not assess costs associated with EMS, Vehicle Maintenance Services, or Emergency Response Services.
The District’s current Fire Prevention Services fee structure has 15 fees covering general plan review and inspection, Fire Suppression Systems, and State-Regulated Building Inspections. Each of the current fees is based on a per hour rate of either $150 or $225, requiring staff to track hours per permit or service.
Discussions with Fire Prevention staff revealed that the current fee schedule was too simplistic, and that the practice of charging hourly created administrative issues for both prevention staff, as well as administrative staff, relating to time tracking and billing for services. Therefore, the project team worked with Prevention staff to develop a detailed fee schedule outlining the various services provided, and which has associated flat fees for nearly all services, thereby eliminating the need for time tracking and billing associated with the current fee schedule.
The proposed fee structure breaks services out into 11 major permit categories: Land Use / Entitlement Application Review, Building (Fire / Life Safety), Sprinkler Systems, Energy Systems, Fire Alarm & Detection Systems, Pre-Engineered System, Grading / Fire Standards, Vegetation Management Plan / Fire Protection Plan, Operational Fire Permits, Occupancy Inspections, and Miscellaneous. The following sections detail the services for which fees were developed, as well as the total cost calculated through this analysis.
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2 Land Use / Entitlement
During the planning approval phase of a construction project, plans are submitted to the Fire Department to begin the permitting process for construction. These reviews provide an applicant with an understanding of general requirements, as well as any specific or unique requirements needed for the proposed development based on the fire code. Fire prevention services related to these reviews fall under the Land Use / Entitlement Application Review section, and have been broken out into four application types:
Subdivision, Multifamily, New Commercial, and Commercial TI.
The following table details the permit tile / name, fee type, and the total plan review cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 3: Total Cost Per Unit Results – Land Use / Entitlement Fee Name Unit
Full Cost –
Plan Review
Subdivision
2 - 49 Parcels Flat $449
50 or more Parcels Flat $898
Multifamily
3 - 49 units Flat $449
50 or more Units Flat $898
New Commercial Flat $599
Commercial TI Flat $299
The service assumptions used to calculate costs for Land Use / Entitlement application review of 2 – 49 Subdivision Parcels and 3 – 49 Multifamily units were the same, resulting in the total cost of $449. Similarly, the service assumptions for 50 or more subdivision parcels and 50 or more Multifamily units resulted in a full cost of $499. Review of New Commercial and Commercial TI applications requires less staff time, resulting in full cost calculations of $599 and $299 respectively.
3 Building (Fire / Life Safety)
Fire Prevention staff are routed construction plans in order to review for fire and life safety issues, including required services and systems, as well as means to egress. Once plans have been approved, and construction begins, Prevention staff conduct inspections
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during the construction phase to ensure that any required conditions are met pertaining to fire and life safety.
The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 4: Total Cost Per Unit Results – Building (Fire / Life Safety) Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Residential Plan Review & Inspection:
New Construction
3,000 sq ft and less Flat $225 $274
3,001 sq ft and over Per 1,000 sq ft $75 $75
Remodel / Addition
500 sq ft and less Flat $225 $274
501 sq ft and over Per 500 sq ft $37 $75
Multi-Family Plan Review & Inspection:
New Construction
10 units or less Flat $449 $499
11-49 units Flat $898 $948
Each unit over 49 Each add'l unit $37 $37
Remodel / Addition
10 units or less Flat $449 $499
11-49 units Flat $898 $948
Each unit over 49 Each add'l unit $37 $37
Commercial Plan Review & Inspection:
New Construction or Addition
Up to 5,000 sq ft Flat $449 $349
5,001 - 10,000 sq ft Flat $898 $499
10,001 - 20,000 sq ft Flat $1,123 $649
Each additional 10,000 sqft Flat $225 $112
Alteration or Renovation (Tenant Improvement)
Up to 2,000 sq ft Flat $225 $349
2,001 to 5,000 sq ft Flat $449 $499
5,001 - 10,000 sq ft Flat $674 $499
10,001 - 20,000 sq ft Flat $898 $649
Each additional 10,000 sqft Flat $225 $112
Certificate of Occupancy Inspection / Sign-Off Flat $0 $274 Fire and Life Safety plan review and inspection services are similar regardless of if a residential project is new construction or a remodel / addition; similarly, there is little difference between services associated with Multifamily new construction or remodel / addition. These similarities result in identical plan review and inspection fees between sub categories.
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Service costs for commercial plan review and inspection range from a low of $225 for alterations up to 2,000 sq ft to a high of $1,123 for new construction between 10,001 and 20,000 sq ft.
4 Sprinkler, Fire Alarm, and Detection Systems
Prevention staff are responsible for reviewing plans and providing inspections to ensure sprinkler, fire alarm, pre-engineered, and other suppression systems are in compliance with the current California Fire Code, providing the appropriate prevention or suppression services needed for the building and occupancy being permitted. These reviews are separate from Building Fire and Life Safety reviews, and often occur as deferred submittals.
The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 5: Total Cost Per Unit Results – Sprinkler, Fire Alarm, and Detection Systems Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
SPRINKLER SYSTEM (Plan Check & Inspection)
Residential - 13D
New Construction:
Up to 1,000 square feet Flat $225 $499
Over 1,000 square feet Per 1,000 sqft $62 $87
Modifications to Existing System
10 or fewer heads Flat $0 $274
Greater than 10 heads Flat $225 $499
Residential - 13R
New Construction:
Plan Review - Per Floor Plan Flat $449 $0
Inspection
First 5 units Flat $0 $499
Each additional unit Flat $0 $37
Modification to Existing System:
10 or fewer heads Flat $0 $274
11 – 20 heads Flat $150 $349
Each additional 20 heads Flat $37 $75
Residential Underground Flat $0 $274
Commercial 13
First 20 heads Flat $299 $524
Each additional 20 heads Flat $37 $112
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Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Commercial Tenant Improvement
10 or fewer heads Flat $0 $349
11 – 20 heads Flat $150 $349
Each additional 20 heads Flat $37 $75
FIRE ALARM & DETECTION SYSTEMS
New or Tenant Improvement:
1-25 Devices Flat $374 $100
25-50 Devices Flat $524 $175
50-100 Devices Flat $674 $387
100-250 Devices Flat $748 $499
250-500 Devices Flat $1,048 $948
500-750 Devices Flat $1,198 $1,285
750-1,000 Devices Flat $1,347 $1,509
Over 1,000 Devices Flat $1,497 $1,622
Dedicated Function Sprinkler Monitoring System Flat $225 $274 Panel Replacement Flat $225 $274
PRE-ENGINEERED SYSTEM
Clean Agent Flat $299 $349
Hood and Duct Flat $299 $274
Spray Booth Flat $225 $162
Sprinkler systems were broken out into residential new construction and modifications, with Commercial being broken into new construction and tenant improvements. These costs range from a low of $150 for plan review of residential modification of up to 15 heads, to a high of $524 for inspection of the first 20 heads of commercial new construction.
Fire Alarm and Detection Systems was broken into categories that reflect ranges of device counts. Plan review costs range from $374 to $1,497, while inspection services range between $100 and $1,622.
Pre-engineered systems such as clean agent, hood and duct, and spray booth were identified separately, with full cost ranging from $225 for plan review of spray booths, to a high of $349 for inspection of clean agent systems.
5 Energy Systems
Prevention staff are responsible for reviewing plans and inspecting energy systems such as photovoltaic (solar) systems and other ancillary devices. In compliance with the California Fire Code, Prevention staff must ensure that access, fire protection, and other measures and general precautions are adhered to. These reviews are separate from
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Building Fire and Life Safety reviews, and often occur as stand-alone submittals after a structure has been built.
The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 6: Total Cost Per Unit Results – Energy Systems
Fee Name Unit
Full Cost - Plan
Review
Full Cost -
Inspection
Residential:
Solar PV Flat $112 $162
Solar PV with Energy Storage System (ESS) Flat $225 $274 Energy Storage Systems Flat $112 $162
Commercial:
Solar PV Flat $225 $274
Solar PV with Energy Storage System (ESS) Flat $674 $499 Energy Storage Systems Flat $449 $499
Commercial / Residential Generator Install Flat $225 $274 The energy system permit category includes plan review and inspection services broken out for residential and commercial systems. The full cost calculated ranges from a low of $112 for plan review of Solar PV and Energy Storage Systems (ESS), to a high of $499 for inspections related to commercial Solar PV with ESS and stand-alone ESS. 6 Grading / Fire Safe Standards
Prevention staff review applications and inspect project sites for grading and fire safe standards to ensure appropriate access and fire protection methods are in place, allowing for fire suppression responses should they be needed. These reviews could be submitted in conjunction with, or prior to submittal of building plans.
The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 7: Total Cost Per Unit Results – Grading / Fire Safe Standards Fee Name Unit Full Cost - Plan Review Full Cost - Inspection Residential:
One & Two Family Flat $225 $175
Multifamily (3-49 Units)
3 - 49 units Flat $337 $249
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Fee Name Unit Full Cost - Plan Review Full Cost - Inspection 50 or more Units Flat $674 $324
Subdivision (2-49 Parcels)
2 - 49 Parcels Flat $337 $249
50 or more Parcels Flat $674 $324
Commercial:
Up to 5,000 sq ft Flat $449 $175
5,001 - 10,000 sq ft Flat $674 $249
10,001 - 20,000 sq ft Flat $898 $324
Grading and Fire Safe Standards permits were broken out between Residential (multifamily and subdivision) and Commercial due to the varying levels of plan review and inspection services required. The full cost of plan review ranges from a low of $225 for one and two family residential, to a high of $898 for commercial buildings between 10,001 and 20,000 sq ft. The full cost of inspection services ranges from a low of $175 for one and two family residential and up to 5,000 sq ft commercial to a high of $324 for 50 or more subdivision parcels and commercial buildings between 10,001 – 20,000 sq ft. 7 Vegetation Management Plan / Fire Protection Plan
Vegetation Management Plans are required for certain construction types, residential and commercial, that are located in high and very high fire severity zones. These plans are reviewed by fire prevention staff, and site inspections are conducted to ensure that developers adhere to the plans.
The following table details the permit tile / name, fee type, and the total plan review cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 8: Total Cost Per Unit Results – Vegetation Management Plan / Fire Protection Plan Fee Name Unit Full Cost -Plan Review
Plan Review:
Single Family Dwelling Flat $449
Multi-Family Dwellings Flat $599
Subdivision:
2-5 residences Flat $599
6-15 residences Flat $823
16+ residences Flat $1,048
Commercial Development Flat $449
Vegetation Consultation Hourly $150
Non-Compliant Properties Hourly $150
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Vegetation Management / Fire Protection Plan review service costs range from a low of $449 for single family dwellings to a high of $1,048 for subdivisions with more than 16 residences.
8 Operational Permits and Occupancy Inspections
Operational permits are required for hazardous operations or processes which are conducted within the District by the California Fire Code. Temporary and annual permitting of these establishments includes review of current fire code regulations, as well as conducting inspections to ensure code compliance. Occupancy inspections are conducted to ensure that certain occupancy types are maintaining proper suppression systems, exiting, and generally complying with the fire code.
The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 9: Total Cost Per Unit Results – Vegetation Management Plan / Fire Protection Plan Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
OPERATIONAL FIRE PERMITS - TEMPORARY
Tents in excess of 400 sq. ft or canopies in excess of 700 sq.ft.
Per Tent $225 $274
Seasonal Lots (X-Mas Trees, Pumpkin Patches, etc.) Flat $225 $274 Outdoor Assembly Events Flat $449 $499
OPERATIONAL FIRE PERMITS - ANNUAL
Base Permit
0 - 2,000 square feet Flat $137
2,001 - 5,000 square feet Flat $175
5,001 - 7,500 square feet Flat $212
7,501 - 10,000 square feet Flat $249
Greater than 10,000 square feet Flat $287
Operational Hazard
No to Low Hazard Per Item $62
Medium Hazard Per Item $87
High Hazard Per Item $150
OCCUPANCY INSPECTIONS
Multi-family Dwellings R-1, R-2 Occupancies Per Hour $150 State Facilities, State Required Pre-Inspection (Maximum Fee Amount Permitted Under State Health & Safety Code Section 13235):
25 People or less Flat $175
26 People or more Flat $175
State Licensed Care Facility Inspections:
State Licensed Care Facility Annual Inspection 6 or less clients
Flat $100
I-1 ,I-2 , I-3 , I-4 , R-2.1 , R-3 , R-3.1, R-4 Occupancies Flat $474
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Temporary Operational permits are issued for events that have large tents, seasonal lots, or major outdoor assemblies. The costs calculated through this study for temporary operational permits range from between $225 and $499 for plan review, and $274 and $499 for inspection.
The District is not currently conducting occupancy inspections on state-mandated occupancies, nor is it issuing annual occupancy permits. However, the District wants to ensure that as they expand services provided to the community that they have a fee structure in place to account for those services. As such, services have been costed out based upon the review and inspections required should the District begin to require and permit annual operations and or conduct annual occupancy inspections.
It is important to note that if the District implements fees for State Facilities or State Required Pre-Inspections, the maximum fee under state law is set at actual cost. 9 Miscellaneous Services
Miscellaneous services include project consultations, one-time inspections, additional plan review, fire engine stand by, as well as fines for work done without permits.
The following table details the permit tile / name, fee type, and the total plan review and or inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.
Table 10: Total Cost Per Unit Results – Miscellaneous Services Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Document Copy Charges Per Page $0.25
Fire / EMS Reports Per Report $31
Refund Processing Each $62
Project Consultation
Remote Consultation (Online or phone) Per Hour $150
Onsite Consultation (Site Visit) Flat $249
Alternate Materials Request Flat $225
Outside Consultant / Third Party Review Actual + 11%
Pre-Inspection Flat $175
Partial Permit Inspection Per Hour $150
Additional Plan Review Per Hour $150
Additional Inspection
Normal Business Hours Per Hour $150
After Hours Per Hour $150
Fire Engine Standby (Emergency or Non-emergency) Per Hour $415 Standby Fire Safety Officer Per Hour $123
Work without a permit 2 x permit
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Project consultation services are provided as needed or as requested by an applicant, and can be used in order to better understand future projects, and possible conditions required by the fire code. Work done without a permit is subject to a fine of two times the cost of the permit that should have been pulled. Any services provided by an outside consultant will be charged at actual cost plus 10% to cover Fire Prevention administrative costs associated with managing and overseeing the consultant.
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5. Comparative Survey
As part of the Cost of Services (User Fee) study for the Sonoma Valley Fire District, the Matrix Consulting Group conducted a comparative survey of user fees. The project team identified eleven jurisdictions to be included in the comparative survey: Novato Fire Protection District, Southern Marin Fire Protection District, Santa Rosa Fire Department, Bodega Bay Fire Protection District, Sonoma County Fire District, Central Marin Fire Authority, County of Sonoma Fire Prevention, Kentfield Fire Protection District, Napa City Fire Department, Petaluma Fire Department, and Sebastopol Fire Department. The project team then reviewed public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances), and or contacted jurisdictions to get comparative information.
While this report will provide the District with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to consider the local “market rates” for services as a means for assessing what types of changes in fee levels their community can bear. While a comparative survey does not provide adequate information regarding the relationship of a jurisdiction’s cost to its fees, it does provide a reference point for consideration.
The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the District. 1 Economic Factors
The project team conducted a survey of how the District’s current fees and calculated full cost compare to other jurisdictions. In order to provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. The following tables rank each jurisdiction from smallest to largest for each of these economic factors:
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Table 11: Ranking of Jurisdictions by Population
Jurisdiction 2019 Population
Bodega Bay Fire Protection District 1,200
Sebastopol Fire Department 7,786
Kentfield Fire Protection District 12,000
Southern Marin Fire Protection District 26,175
Sonoma Valley Fire & Rescue 33,000
Central Marin Fire Authority 33,769
Petaluma Fire Department 61,917
Novato Fire Protection District 65,000
Sonoma County Fire District 70,000
Napa City Fire Department 80,277
Santa Rosa Fire Department 178,488
County of Sonoma Fire Prevention 499,942
Table 12: Ranking of Jurisdictions by Budget
Jurisdiction FY21 Budget1
Sebastopol Fire Department $1,136,180
Bodega Bay Fire Protection District $3,148,778
Kentfield Fire Protection District $6,543,996
Central Marin Fire Authority $9,424,420
Petaluma Fire Department $17,074,863
Sonoma Valley Fire & Rescue $19,059,253
Napa City Fire Department $20,337,600
Sonoma County Fire District $20,450,895
Southern Marin Fire Protection District $22,251,247
Novato Fire Protection District $33,838,820
Santa Rosa Fire Department $49,816,729
County of Sonoma Fire Prevention $50,675,087
Table 13: Ranking of Jurisdictions by Workforce Size
Jurisdiction FY21 FTE2
Bodega Bay Fire Protection District 13
Kentfield Fire Protection District 13
Sebastopol Fire Department 34.5
Central Marin Fire Authority 36
Sonoma Valley Fire & Rescue 60
Southern Marin Fire Protection District 60
Petaluma Fire Department 64
Napa City Fire Department 74
Novato Fire Protection District 78
Sonoma County Fire District 103
Santa Rosa Fire Department 146
County of Sonoma Fire Prevention 148.5
1 FY21 budgets are reflective of Fire service budgets, including suppression, prevention, and emergency medical services.. 2 Includes full time and volunteer staff for suppression, prevention, and emergency medical services.
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Based on the data shown in the previous tables, the District is just below average in terms of population, budget, and workforce size when compared to the surveyed jurisdictions. 2 Recency Factor
While the above comparative information can provide some perspective when comparing the District’s fees with surveyed jurisdictions, other key factors to consider include when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was completed. The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule.
Table 14: Last Fee Study Conducted
Jurisdiction Response
Bodega Bay Fire Protection District 2018
Central Marin Fire Authority 2019
Kentfield Fire Protection District 2019
Napa City Fire Department 2015
Novato Fire Protection District 2019
Petaluma Fire Department 2019
Santa Rosa Fire Department 2019
Sebastopol Fire Department 2018
County of Sonoma Fire Prevention 2019
Sonoma County Fire District 2020
Southern Marin Fire Protection District 2017
Table 15: Last Fee Schedule Update
Jurisdiction Response
Bodega Bay Fire Protection District 2018
Central Marin Fire Authority 2019
Kentfield Fire Protection District 2019
Napa City Fire Department Not within the last 10 years
Novato Fire Protection District 1999
Petaluma Fire Department Not within the last 10 years
Santa Rosa Fire Department Not within the last 10 years Sebastopol Fire Department 2018
County of Sonoma Fire Prevention Not within the last 10 years Sonoma County Fire District 2020
Southern Marin Fire Protection District 2017
All surveyed jurisdictions have updated their fees within the last three years, with the exception of the Napa City Fire Department. Just over half of the surveyed jurisdictions have conducted a fee study within the last 5 years, while the others haven’t conducted on in over 10 years.
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It is important to note that fees are not always adopted at full cost recovery, therefore, the comparative results will only show the adopted fees for the surveyed jurisdictions, not necessarily the full cost associated with the comparable service. 3 Additional Factors
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services.
• The same “fee” with the same name may include more or less steps or subactivities. In addition, jurisdictions provide varying levels of service and have varying levels of costs associated with providing services such as staffing levels, salary levels, indirect overhead costs, etc.
Market surveys can run the risk of creating a confusing excess of data that will obscure rather than clarify policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends that the information contained in the market comparison of fees be used as a reference point and a secondary decision-making tool, rather than a primary decision-making tool for establishing an acceptable price point for services. 4 Comparative Survey Results
As part of this study, the project team conducted a survey of how the District’s current user fees and calculated full cost compare to other similarly sized and regionally located jurisdictions. The following subsections provide a comparative look at common feerelated services provided by the District versus the surveyed jurisdictions. 1 Residential Fire Sprinkler Over 1,000 Sq Ft
As part of this study, the project team calculated the full cost for plan review and inspection of a Residential Fire Sprinkler Over 1,000 square feet to be $675. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 23
As the graph above indicates, Sonoma Valley Fire Department’s full cost is higher than the fees charged by Santa Rosa, Kentfield, Napa City, Petaluma, and Sebastopol; in line with fees charged by Southern Marin, and Bodega Bay; and lower than those charged by County of Sonoma, Sonoma County Fire District, and Novato Fire Protection District. The average fee charged by other jurisdictions is $592. Santa Rosa’s fee is a flat fee plus a per head cost with a basis of an assumed 20 heads. Several jurisdictions3 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
2 Commercial Fire System
As part of this study, the project team calculated the full cost for plan review and inspection of a Commercial Fire System to be $1,500. The following graph shows how the total cost compares to current fees charged by surveyed jurisdictions. 3 Fees for Novato Fire Protection District, Bodega Bay Fire Protection District, and the County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Sonoma Valley
Fire District
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Residential Fire Sprinkler Over 1,000 Sq Ft
Fee Average
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 24
As the graph above indicates, Sonoma Valley Fire District’s full cost is higher than most the fees charged by comparable jurisdictions, and in line with fees charged by Novato Fire Protection District and Bodega Bay. County of Sonoma Fire Prevention has the highest fee of $2,040, while the average fee charged by jurisdictions is $1,010. Several jurisdictions4 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
3 Commercial TI Sprinkler System 25 Heads
As part of this study, the project team calculated the full cost for plan review and inspection of a Commercial Tenant Improvement Sprinkler System with 25 heads to be $375. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.
4 Fees for Bodega Bay Fire Protection District and Sonoma County Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$500
$1,000
$1,500
$2,000
$2,500
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Commercial Fire System
Fee Average
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Commercial TI Sprinkler System - 25 heads
Fee Average
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 25
As the graph above indicates, Sonoma Valley Fire District’s full cost is in-line with most of the comparable jurisdictions. The average fee charged by other jurisdictions is $456.
Several jurisdictions5 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems. 4 New Fire Alarm 150 Devices
As part of this study, the project team calculated the full cost of plan review and inspection of a New Fire Alarm with 150 devices to be $1,200. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.
As the graph above indicates, Sonoma Valley Fire District’s full cost is on par with the average fee charged by other jurisdictions ($1,209). Several jurisdictions6 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
5 Vegetation Management Plan Single Family Dwelling
As part of this study, the project team calculated the full cost of a Vegetation Management Plan for a Single Family Dwelling to be $450. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions. 5 Fees for Bodega Bay Fire Protection District and County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. 6 Fees for Novato Fire Protection District, Bodega Bay Fire Protection District, and County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
New Fire Alarm - 150 devices
Fee Average
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 26
The full cost calculated for Sonoma Valley Fire District is in line with the average fee charged ($436).
5 Summary
Based upon the comparative survey, the District’s full cost is generally in line with current fees charged by the surveyed jurisdictions. However, as discussed earlier in this chapter, many of the jurisdictions surveyed have not conducted a formal study to assess their feerelated costs in over ten years. Furthermore, the results of this survey only show the fees adopted by councils and boards, not the cost recovery policy decisions for departments or a jurisdiction. As such, the results of this survey should only be used as a secondary decision-making tool.
$-
$100
$200
$300
$400
$500
$600
$700
Sonoma Valley Fire Novato Fire
Protection District
Southern Marin
Fire Protection
District
Santa Rosa Fire
Department
Bodega Bay Fire
Protection
Sonoma County
Fire
Central Marin Fire
Authority
County of Sonoma
Fire Prevention
Kentfield Fire
Protection District
Vegetation Management Plan - Single Family Dwelling
Fee Average
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 27
6. Cost Recovery Considerations
The following sections provide guidance regarding how and where to increase fees, determining annual update factors, and developing cost recovery policies and procedures.
1 Fee Adjustments
This study has documented and outlined on a fee-by-fee basis the full cost associated with District services. District management will now need to review the results of the study and adopt fees in accordance with District philosophies and polices. The following dot points outline the major options the District has in adjust its fees. • Implement Flat Fees: The District may choose to convert to flat fees, rather than continuing the practice of staff tracking time, and billing for services on an hourly basis after services have been provided.
• Full Cost Recovery: The District may decide to increase the fee to full cost recovery immediately.
• Phased Increase: For fees that may have a significant impact upon the community and where the District may want to promote compliance, the District could choose to increase fees gradually over a set period of time.
The District will need to review the results of the fee study and determine how best to set and adjust fees.
Based on the permit or review type, the District may wish to increase the fee to cover the full cost of providing services. The District should consider increasing fees for permits for which services are rarely engaged to full cost recovery. These services often require specific expertise and can involve more complex research and review due to their
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 28
infrequent nature. As such, setting these fees at full cost recovery will ensure that when the permit or review is requested, the District is recovering the full cost of its services.
Depending upon the type of fee and the level of impact of that fee upon the community, the District may want to look at developing a cost recovery policy proposing phased increases.
As an example, you may have a full cost of $1,000. If the proposed policy is 80% cost recovery, the proposed fee would need to be $800, in order to be in compliance. Assuming this particular service is something the District provides quite often, and affects various members of the community, an instant adoption at $800 may not be feasible. Therefore, the District could take a phased approach, whereby it increases the fee annually over a set period until cost recovery is achieved.
Raising fees over a set period of time not only allows the District to monitor and control the impact to applicants, but also ensure that applicants have time to adjust to significant increases. Continuing with the example laid out above, the District could increase the fee by $200 for the next four years, spreading out the increase. Depending on the desired overall increase, and the impact to applicants, the District could choose to vary the number of years by which it chooses to increase fees. However, the project team recommends that the District not phase increases for periods greater than five years, as that is the maximum window for which a comprehensive fee assessment should be completed.
2 Annual Adjustments
Conducting a comprehensive analysis of fee-related services and costs annually would be quite cumbersome and costly. The general rule of thumb for comprehensive fee analyses is between three and five years. This allows for jurisdictions to ensure they account for organizational changes such as staffing levels and merit increases, as well as process efficiencies, code or rule changes, or technology improvements.
Developing annual update mechanisms allow jurisdictions to maintain current levels of cost recovery, while accounting for increases in staffing or expenditures related to permit services. The two most common types of update mechanisms are Consumer Price Index (CPI) and Cost of Living Adjustment (COLA) factors. The following points provide further detail on each of these mechanisms.
• COLA / Personnel Cost Factor: Jurisdictions often provide their staff with annual salary adjustments to account for increases in local cost of living. These increases
Agenda Item #8.1:
Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 29
are not tied to merit or seniority, but rather meant to offset rising costs associated with housing, gas, and other livability factors. Sometimes these factors vary depending on the bargaining group of a specific employee. Generally, these factors are around two or three percent annually.
• CPI Factor: A common method of increasing fees or cost is to look at regional cost indicators, such as the Consumer Price Index. These factors are calculated by the Bureau of Labor Statistics, put out at various intervals within a year, and are specific to states and regions.
The District should review its current options internally (COLA) as well as externally (CPI) to determine which option better reflects the goals of the District. If choosing a CPI factor, the District should outline which particular CPI should be used, including specific region, and adoption date. If choosing an internal factor, again, the District should be sure to specify which factor if multiple exist.
3 Policies and Procedures
Development of cost recovery policies and procedures will serve to ensure that current and future decision makers understand how and why fees were determined and set, as well as provide a road map for ensuring consistency when moving forward.
A cost recovery policy can be broad in nature and apply to all Fire Prevention permits, or it can be specific and have different cost recovery goals for Fire Construction Permits compared to Fire Code Permits and Fire Annual Occupancy Inspections. A more specific cost recovery policy would allow the District to better control the cost recovery associated with the different types of services being provided and the benefit being received by the community.
The Matrix Consulting Group has extensive experience in analyzing local government and Fire operations across the United States and has calculated typical cost recovery levels.
Based on the Matrix Consulting Group’s experience, the typical cost recovery level observed by local adopting authorities for Fire Prevention services is between 80% - 100%.
Agenda Item #8.1:
PLANNING
FEES
Agenda Item #8.1:
Planning Division Fee Summary Sheet
Fee Type Fee ID Previous Adopted
Fee Current Adopted Fee Change (%)
Accessory Dwelling Unit (ADU) Permit PL-35 New Fees $219.00 0.00% Appeal [per appeal] - Reduced Fee Adopted by City Council Assessed Per City Council Resolution 32-2021
Major Permit Appeal (Resident)
Major Permit Appeal (Non-Resident)
Minor Permit Appeal (Residential & Non-Residential
PL-18 $1,000.00
$2,500.00
$500.00
$1,052.00
$2,630.00
$526.00 0.00%
Building Plan Review PL-27 $162.00 $170.00 4.94%
Deferral Agreement PL-14 $857.00 $901.00 5.13%
Design Review - Demolition or Relocation PL-25 $807.00 $849.00 5.20% Design Review - Landscaping Plan PL-24 $371.00 $390.00 5.12% Design Review (Alteration) PL-21 $371.00 $390.00 5.12%
Design Review (Major), Deposit PL-23 $1,114.00 $1,172.00 5.21% Design Review (Minor) PL-22 $602.00 $633.00 5.15%
Environmental Review (Environmental Impact Report), Deposit PL-16 $29,045.00 $30,555.00 5.20% Environmental Review (Initial Study), Deposit PL-15 $15,281.00 $16,076.00 5.20% Extension - Planning, Deposit PL-28 $549.00 $578.00 5.28% General Plan Amendment, Deposit PL-12 $16,581.00 $17,443.00 5.20% General Plan Update Surcharge PL-40 New Fees 1% of building valuation 0.00% Home Occupation Permit PL-26 $77.00 $81.00 5.19%
Hourly Planning Fee PL-41 New Fees $106.00 0.00%
Hourly Planning OT Fee PL-42 New Fees $159.00 0.00%
Inspection PL-32 $162.00 $170.00 4.94%
Interpretation PL-30 $148.00 $155.00 4.73%
Lot Line Adjustment/Lot Merger/Certificate of Compliance, Deposit PL-17 $1,253.00 $1,318.00 5.19% Lot Split into Two Units Permit PL-34 New Fees $438.00 0.00%
Agenda Item #8.1:
Planning Division Fee Summary Sheet
Fee Type Fee ID Previous Adopted
Fee Current Adopted Fee Change (%)
Modification of an Approved Plan, Deposit PL-13 $1,908.00 $2,007.00 5.19% Music License PL-04 $1,229 $1,293.00 5.21%
Planned Unit Development (PUD), Deposit PL-09 $9,830.00 $10,341.00 5.20% Prezoning/Annexation, Deposit PL-11 $15,041.00 $15,823.00 5.20% Public Notice PL-01 $348.00 $366.00 5.17%
Research PL-31 $162.00 $170.00 4.94%
Rezoning, Deposit PL-10 $981.00 $1,032.00 5.20%
Sidewalk Seating/Outdoor Display Permit PL-29 $371.00 $390.00 5.12% Sidewalk Seating/Outdoor Display Permit PL-29 $187.00 $196.00 4.81% Sign Review - Design Review Commission (DRC) PL-20 $371.00 $390.00 5.12% Sign Review (Administrative) PL-19 $218.00 $229.00 5.05% Tentative Parcel Map (four lots or fewer) Deposit PL-02 $3,735.00 $3,929.00 5.19% Tentative Subdivision Map (five or more lots) Deposit PL-03 $10,481.00 $11,026.00 5.20% Landscape Plan Review - Administrative PL-39 New Fees $219.00 0.00% Tree Removal, Alteration, or Relocation PL-38 New Fees $219.00 0.00% Use Permit - Conditional - Major, Deposit PL-07 $10,634.00 $11,187.00 5.20% Use Permit - Conditional, Temporary, Deposit PL-05 $525.00 $552.00 5.14% Use Permit/Exception - Minor, Deposit PL-06 $1,995.00 $2,099.00 5.21% Variance, Deposit PL-08 $2,279.00 $2,398.00 5.22%
Wine Tasting Use Permit PL-37 New Fees $2,087.00 0.00%
Wireless Telecommunications Permit PL-36 New Fees $2,099.00 0.00% Zoning Permit PL-33 $77.00 $81.00 $0.05
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-01
100-00000-000-30102
SERVICE: Public Notice
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $348.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $366.00
per hearing noticed
% Change: 5.2%
Processing, administration and direct costs associated with preparing and posting public notices for planning applications.
Full refund minus calculated staff costs based on time expended notice has not been issued. Non-refundable after notices have been issued.
This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-02
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: *$415.00 per lot fee is charged, in addition to the base fee of $3,929
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $3,735.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $3,929.00 *
per application + $415 per lot
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Tentative Parcel Map (four lots or fewer) Deposit
Processing and administration of an application for a tentative parcel map (four lots or fewer).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to the first Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
* In addition to the base fee, engineering time will be billed on an hourly basis. A deposit required (PW-15)
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-03
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $10,481.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $11,026.00
per application + $763 per lot
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Tentative Subdivision Map (five or more lots) Deposit
*$763.00 per lot fee is charged , in addition to the
Processing and administration of an application for a tentative subdivision map (five or more lots).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to the first Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services.
Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
* In addition to the base fee, engineering time will be billed on an hourly basis. A deposit is required (PW-15)
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-04
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,229.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,293.00
per application
% Change: 5.2%
Music License
Processing and administration of an application for a Music License. This is an annual fee for amplified or outdoor music in an establishment.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-05
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $525.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $552.00
per permit
% Change: 5.1%
Use Permit - Conditional, Temporary, Deposit
Processing and administration of an application for Temporary Use permit approval. (Note: this is typically an administrative action.)
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-06
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,995.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,099.00
per permit
% Change: 5.2%
Use Permit/Exception - Minor, Deposit
Processing and administration of an application for Minor Use permit approval and Exceptions.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-07
100-00000-000-22920
SERVICE: Use Permit - Conditional - Major, Deposit
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $10,634.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $11,187.00
per permit
% Change: 5.2%
Processing and administration of an application for a Major Use permit approval.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-08
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $2,279.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,398.00
per application
% Change: 5.2%
Variance, Deposit
Processing of an application for a Variance.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-09
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $9,830.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $10,341.00
per application
% Change: 5.2%
Planned Unit Development (PUD), Deposit
Processing and administration of an application for Planned Unit Development (PUD) approval.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-10
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $981.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,032.00
per application
% Change: 5.2%
Rezoning, Deposit
Processing and administration of an application for a rezoning.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-11
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $15,041.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $15,823.00
per application
% Change: 5.2%
Prezoning/Annexation, Deposit
Processing and administration of an application for a Prezoning and related activities associated with the annexation of property.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-12
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $16,581.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $17,443.00
per application
% Change: 5.2%
Processing and administration of an application for a General Plan Amendment.
General Plan Amendment, Deposit
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-13
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,908.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,007.00
per request for modification or revision
% Change: 5.2%
Modification of an Approved Plan, Deposit
Modification or revision to a development proposal that was previously approved by the Planning Commission or Design Review Commission.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services.
Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-14
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: *Plus engineering time, which will be billed on an hourly basis. Deposit required (PW-15).
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $857.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $901.00
per application
% Change: 5.1%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Deferral Agreement
Processing and administration of an application for the deferral of public improvements.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-15
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $15,281.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $16,076.00
per Initial Study
% Change: 5.2%
Environmental Review (Initial Study), Deposit
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Preparation of an initial study in conformance with the requirements of CEQA.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-16
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $29,045.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $30,555.00
% Change: 5.2%
Environmental Review (Environmental Impact Report), Deposit Preparation of an Environmental Impact Report, including consultant selection, administration and support.
Not Refundable. Fees are charged as they occur.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-17
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,253.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,318.00
per application
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Lot Line Adjustment/Lot Merger/Certificate of Compliance, Deposit Processing and administration of an application for a lot line adjustment, lot merger, or certificate of compliance.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-18
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
Per City of Sonoma Resolution 32-2021
Previous Fee 2021: Resident Non-Resident
Major Permits Fee (Per appeal) $1,000.00 $2,500.00
Minor Permits Fee (Per Appeal) $500.00 $500.00
Fee Effective 7/1/22: Resident Non-Resident
Major Permits Fee (Per appeal) $1,052.00 $2,630.00
Minor Permits Fee (Per Appeal) $526.00 $526.00
% Change: Resident Non-Resident
Major Permits Fee (Per appeal) 5.2% 5.2%
Minor Permits Fee (Per Appeal) 5.2% 5.2%
Appeal
Processing and administration of major and minor appeals for residents and non-residents.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
CALCULATION OF FEE
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-19
100-00000-000-30118
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $218.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $229.00
per application
% Change: 5.0%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Sign Review (Administrative)
Processing of an application for administrative sign review.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.
Round down to the nearest dollar.
CALCULATION OF FEE
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-20
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Sign Review - Design Review Commission (DRC)
Processing and administration of an application for sign review subject to the review of the Design Review Commission (DRC).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity and is a Deposit-Based Service (Time & Materials).
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-21
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Design Review (Alteration)
Processing and administration of an application for design review involving the alteration of an existing building.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-22
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $602.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $633.00
per application
% Change: 5.1%
Design Review (Minor)
Processing and administration of an application for design review of minor commercial development (involving additions or new construction of less than 5,000 square feet) or minor residential development (new development of four or fewer units).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-23
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,114.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,172.00
per application
% Change: 5.2%
Design Review (Major), Deposit
Processing and administration of an application for design review of major commercial development (involving additions or new construction of 5,000 square feet or more) or major residential development (new development of five or more units).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-24
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Design Review - Landscaping Plan
Processing and administration of an application for design review of a landscaping plan.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-25
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $807.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $849.00
per application
% Change: 5.2%
Design Review - Demolition or Relocation
Processing and administration of an application for design review involving the demolition or relocation of an existing building.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-26
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $77.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $81.00
per application
% Change: 5.2%
Home Occupation Permit
Processing and administration of an application for a home occupation permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-27
100-00000-000-30112
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: Charged in 15-minute increments
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Building Plan Review
Review of building permit plans for compliance with zoning regulations and conditions of Non-refundable.
This fee is charged on an hourly basis with a 15 minute minimum at the time of issuance of a building permit. Due to the varied nature and requirements of building permit plans, the fee is charged at an hourly rate based on actual time expended.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-28
100-00000-000-22920
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $549.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $578.00
per request
% Change: 5.3%
Extension - Planning, Deposit
Processing a request for an extension of an approved use permit or tentative map.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-29
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System Previous Annual Renewal Fee 2021: $187.00 Fee Effective 7/1/22: $390.00
Annual Renewal Fee Effective 7/1/2022: $196.00
per application
% Change: 5.1%
%Change Renewal Fee: 4.8%
Sidewalk Seating/Outdoor Display Permit
Processing of an application for a sidewalk seating permit or an outdoor display permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-30
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $148.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $155.00
per application
% Change: 4.7%
Interpretation
Processing and administration of an application for an interpretation (Planning Commission review).
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-31
100-00000-000-30118
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: This fee is charged on an hourly basis, in 15 minute increments, with a 15 minute minimum.
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Research
Performing research.
Non-refundable.
This fee is based upon the hourly rate (after overhead and expenses) of the staff person performing the review.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-32
100-00000-000-30118
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Inspection
Carrying out required field inspections to ensure compliance with zoning regulations and Non-refundable.
Due to the varied nature and requirements of building permit plans, this fee is based upon actual time and material costs.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
This fee is charged on an hourly basis with a 1 hour minimum at the time of issuance of a building permit. Charged in 15-minute increments
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-33
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $77.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $81.00
per application
% Change: 5.2%
Zoning Permit
Processing of an application for a Zoning Permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-34
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 4.00 $ 57.64 $230.58
Total Salary $230.58
Salary Percent
Benefits: $230.58 44.28% $102.09
Operating Expenses: $230.58 24.08% $55.51
Overhead: $230.58 21.62% $49.85
Total $438.03
Previous Fee 2021: New Fee
Fee Effective 2023: $438.00
per application
% Change: New Fee
Lot Split into Two Units Permit
Processing of an SB 9 application to split a lot into two units.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-35
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Accessory Dwelling Unit (ADU) Permit
Processing of an application for an Accessory Dwelling Unit (ADU) permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-36
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 18.75 $57.64 $1,080.82
Total Salary $1,080.82
Salary Percent
Benefits: $1,080.82 44.28% $478.54
Operating Expenses: $1,080.82 26.64% $287.90
Overhead: $1,080.82 21.62% $233.68
Publication Fee, postage and materials $7.00
Total $2,087.95
Previous Fee 2021: New Fee
Fee Effective 2023: $2,087.00
per permit
% Change: New Fee
Wireless Telecommunications Permit
Processing of an application for wireless telecom permit is to add, relocate or modify a wireless facility to an existing utility pole or to add a new pole with a telecom facility.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-37
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 18.75 $57.64 $1,080.82
Total Salary $1,080.82
Salary Percent
Benefits: $1,080.82 44.28% $478.54
Operating Expenses: $1,080.82 26.64% $287.90
Overhead: $1,080.82 21.62% $233.68
Publication Fee, postage and materials $7.00
Total $2,087.95
Previous Fee 2021: New Fee
Fee Effective 2023: $2,087.00
per permit
% Change: New Fee
Wine Tasting Use Permit
Processing of an application for an Wine Tasting Use permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-38
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Tree Removal, Alteration, or Relocation
Processing of an application for a Tree Removal, Alteration, or Relocation Permit No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-39
100-00000-000-30102
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Landscape Plan Review - Administrative
Administrative processing and administration of an application for a landscaping plan.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-40
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: This fee is charged on an hourly basis, in 15 minute increments, with a 15 minute minimum.
CALCULATION OF FEE
Previous Fee 2021: New Fee
Fee Effective 2023: 1% of building valuation
% Change: New Fee
General Plan Update Surcharge
The General Plan surcharge is to specifically fund the costs of updating the City’s long range planning documents, including the General Plan, the Development Code, and the Housing Element.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.
This fee is one percent of the building valuation at the building permit issuance.
Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-41
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Planning and Community Services Director 1.00 $50.27 $50.27 Senior Planner 1.00 $56.76 $56.76
Associate Planner 1.00 $77.57 $77.57
Administrative Assistant 1.00 $37.71 $37.71
Development Services Supervisor 1.00 $43.37 $43.37
City Planner 1.00 $55.28 $55.28
Associate Planner 1.00 $57.64 $57.64
Associate Planner/Planning Director 1.00 $70.48 $70.48
Total Salary $449.08
Average of # positions $ 56.13
Salary Percent
Benefits: $56.13 44.28% $24.85
Operating Expenses: $56.13 24.08% $13.51
Overhead: $56.13 21.62% $12.14
Total $ 106.64
Previous Fee 2021: New Fee
Fee Effective 2023: $ 106.00
per hour
% Change: New Fee
Planning Fee hourly rate
Estimated hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Planning Division
FEE COST WORKSHEET NUMBER : PL-41
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Planning and Community Services Director 1.00 $75.40 $75.40 Senior Planner 1.00 $85.14 $85.14
Associate Planner 1.00 $116.35 $116.35
Administrative Assistant 1.00 $56.56 $56.56
Development Services Supervisor 1.00 $65.05 $65.05
City Planner 1.00 $82.92 $82.92
Associate Planner 1.00 $86.47 $86.47
Associate Planner/Planning Director 1.00 $105.72 $105.72 Total Salary $673.62
Average of # positions $ 84.20
Salary Percent
Benefits: $84.20 44.28% $37.28
Operating Expenses: $84.20 24.08% $20.27
Overhead: $84.20 21.62% $18.21
Total $ 159.96
Previous Fee 2021: New Fee
Fee Effective 2023: $ 159.00
per hour
% Change: New Fee
Planning Fee overtime hourly rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
POLICE
FEES
Agenda Item #8.1:
Police Department Fee Summary Sheet
Fee Type Fee ID Previous
Adopted Fee
Current
Adopted Fee Change (%)
Animal Impound Fee PD-11 $60.00 $63.00 5.00%
Animal Impound Fee - Animal Brought by Public PD-09 $31.00 $26.00 -16.13% Animal-Drawn Vehicle Permit PD-07 $202.00 $219.00 8.42% Dog License
Altered PD-04 $25.00 $25.00 0.00%
Unaltered PD-04 $50.00 $50.00 0.00%
Senior Citizen (62 and older), Altered * PD-04 $10.00 $10.00 0.00% Senior Citizen (62 and older), Unaltered* PD-04 $25.00 $25.00 0.00% Late Penalty (Altered) PD-04 $15.00 $15.00 0.00%
Late Penalty (Unaltered) PD-04 $30.00 $30.00 0.00%
Duplicate / Transfer PD-04 $5.00 $5.00 0.00%
Dog Show Permit PD-06 $56.00 $47.00 -16.07%
Juvenile Diversion Fee PD-10 $297.00 $295.95 -0.36%
Kennel Fee Per Day PD-05 $56.00 $47.00 -16.07%
Letter of Public Convenience or Necessity PD-03 $250.00 $258.00 3.20% Owner surrender of animal PD-08 $75.00 $63.00 -16.00%
Police Department Hourly Rate PD-12 New fee $206.00 New fee Police Department Overtime Hourly Rate PD-13 New fee $310.00 New fee Residential Parking Permit PD-02 $10.00 $10.00 0.00%
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-02
100-00000-000-31502
SERVICE: Residential Parking Permit
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Administrative Aide 0.10 $72.77 $7.28 Total Salary $7.28
Salary Percent
Operating Expense $7.28 24.08% $1.75
City Overhead $7.28 21.62% $1.57
Total $10.60
Previous Fee 2021: $10.00
Per permit
Fee Effective 2023: $10.00
% Change: 0.00%
To issue parking permits to residents who live in a designated residential three hour parking zone. Requires verification of resident status
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-03
100-00000-000-31502
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Administrative Aide 0.50 $72.77 $36.39 Police Chief 0.75 $188.42 $141.31
Total Salary $177.70
Salary Percent
Operating Expense $177.70 24.08% $42.78
City Overhead $177.70 21.62% $38.42
Total $258.90
Previous Fee 2021: $250.00
Per request
Fee Effective 2023: $258.00
% Change: 3.20%
Analysis of statistical information for Alcoholic Beverage Control License. Prepare Letter of Public Convenience or Necessity.
Letter of Public Convenience or Necessity
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-04
100-00000-000-30201
SERVICE: Dog License
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Community Service Officer 0.40 $54.34 $21.74 Total Salary $21.74
Salary Percent
Operating Expense $21.74 24.08% $5.23
City Overhead $21.74 21.62% $4.70
Total $31.67
Previous Fee 2021: $37.00
Fee Effective 2023: $31.00
% Change: -16.22%
Dog Licenses (based on the fee for an unaltered dog)
Altered $25.00 per license
Unaltered $50.00 per license
Duplicate/Transfer $5.00 per license
Late Penalty, Altered $15.00 per license
Late Penalty, Unaltered $30.00 per license
Senior Citizen (62 and older), Altered * $10.00 per license Senior Citizen (62 and older), Unaltered* $25.00 per license *applies to first license only
To issue a license for dogs that reside in the city limits. This includes review of appropriate paperwork and maintenance of database.
State Ag code 30804.5 Ag code requires a 50% discount for altered dogs.
The City has a 50% discount for the first dog licensed to (and by) a senior citizen (62 and older).
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-05
100-00000-000-31503
SERVICE: Kennel Fee Per Day
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Community Service Officer 0.60 $54.34 $32.60 Total Salary $32.60
Salary Percent
Operating Expense $32.60 24.08% $7.85
City Overhead $32.60 21.62% $7.05
Total $47.50
Previous Fee 2021: $56.00
Fee Effective 2023: $47.00
Per day
% Change: -16.07%
Boarding of animals. This includes food, cleaning supplies, and exercise. This fee is charged for animals brought into the Police Department and for animals picked up by Police Department Staff.
This fee is charged after one day (PD-09 is charged for the first day).
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-06
100-00000-000-31503
SERVICE: Dog Show Permit
Description Of Service:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Community Service Officer 0.60 $54.34 $32.60 Total Salary $32.60
Salary Percent
Operating Expense $32.60 24.08% $7.85
City Overhead $32.60 21.62% $7.05
Total $47.50
Previous Fee 2021: $56.00
Fee Effective 2023: $47.00
Per permit
% Change: -16.07%
Clerical time and expenses on issuing a Dog Show Permit.
No refund available.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Police
FEE COST WORKSHEET NUMBER : PD-07
100-00000-000-31503
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Traffic Officer 0.75 $138.01 $103.51 Police Chief 0.25 $188.42 $47.10
Total Salary $150.61
Salary Percent
Operating Expense $150.61 24.08% $36.26
City Overhead $150.61 21.62% $32.56
Total $219.44
Previous Fee 2021: $202.00
Fee Effective 2023: $219.00
Per permit
% Change: 8.42%
Animal-Drawn Vehicle Permit
To issue permits for animal-drawn vehicles. Includes time associated with permit paperwork, inspection, and issuance of City Resolution #25-2009
No refund available.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-08
100-00000-000-31503
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salary, Benefits and Police Department overhead: Community Service Officer 0.80 $54.34 $43.47 Total Salary $43.47
Salary Percent
Operating Expense $43.47 24.08% $10.47
Overhead $43.47 21.62% $9.40
Total $63.34
Previous Fee 2021: $75.00
Fee Effective 2023: $63.00
Per animal surrendered
% Change: -16.00%
Owner surrender of animal
The fee is charged to pet owners who surrender their animals to the animal control officer if they can no longer care for them. Fee covers the associated paperwork, kenneling, and sheltering/adoption fees.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-09
100-00000-000-31503
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Salary, Benefits and Police Department overhead: Community Service Officer 0.33 $54.34 $17.93 Total Salary $17.93
Salary Percent
Operating Expense $17.93 24.08% $4.32
City Overhead $17.93 21.62% $3.88
Total $26.13
Previous Fee 2021: $31.00
Fee Effective 2023: $26.00
Per animal surrendered
% Change: -16.13%
Animal Impound Fee - Animal Brought by Public
This fee is charged for animals brought into the Police Department by the public. This fee is charged to the owner of the animal for the first day.
After the first day, PD-05 Kennel Fee applies.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
In addition to the fees specified, the owner will be responsible for any costs incurred by the City for contract service such as veterinary services plus Standard Administrative Overhead (CA-09) shall apply. This fee includes the first 24 hours in the kennel. After the first day, the daily kennel fee applies.
No refund available.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-10
100-00000-000-31502
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: Salary based upon YFS contract cost.
CALCULATION OF FEE
Hours Rate
Salary based on YFS contract cost Youth and Family Services Manager 6.50 $31.25 $203.13 Total Salary $203.13
Salary Percent
Operating Expense $203.13 24.08% $48.90
City Overhead $203.13 21.62% $43.92
Total Cost $295.95
Previous Fee 2021: $297.00
Fee Effective 2023: $295.95
Per incident
% Change: -0.36%
Fee is charged to participate in Youth and Family Services program. Per Resolution, this fee may be reduced/waived based upon ability to pay. Fees collected are shared with the Sheriff's Office since they pay for half the program.
Fee Established by City Resolution #35-2012. Round down to the nearest dollar.
Juvenile Diversion Fee
No refund available.
If a juvenile provides proof that family is qualify for free school lunch, fee is reduced to $50.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-11
100-00000-000-31503
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Salary, Benefits and Police Department overhead: Community Service Officer 0.80 $54.34 $43.47 Total Salary $43.47
Salary Percent
Operating Expense $43.47 24.08% $10.47
City Overhead $43.47 21.62% $9.40
Total $63.34
Previous Fee 2021: $60.00
Fee Effective 2023: $63.00
Per animal surrendered
% Change: 5.00%
No refund available.
Animal Impound Fee
This fee is charged for animals picked up (impounded such as for running at large) by Police Department Staff. This fee is charged for the first day. After the first day, PD-05 Kennel Fee applies.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
In addition to the fees specified, the owner will be responsible for any costs incurred by the City for contract service such as veternary services plus Standard Administrative Overhead (CA-09) shall apply. This fee includes the first 24 hours in the kennel. After the first day, the daily kennel fee applies.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-12
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Salary and Police Department overhead: Community Service Officer 1.00 $54.34 $54.34 Youth and Family Services Manager 1.00 $31.25 $31.25
Traffic Officer 1.00 $138.01 $138.01
Police Chief 1.00 $188.42 $188.42
Administrative Aide 1.00 $72.77 $72.77
Officer 1.00 $125.18 $125.18
Sergeant 1.00 $152.68 $152.68
Total Salary $762.65
Average # of positions $108.95
Salary Percent
Benefits $108.95 44.28% $48.24
Operating Expense $108.95 24.08% $26.23
Overhead $108.95 21.62% $23.56
Total $206.97
Previous Fee 2021: New fee
Fee Effective 2023: $206.00
Per hour
% Change: New fee
Police Department Hourly Rate
Estimated hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Police Department
FEE COST WORKSHEET NUMBER : PD-13
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Salary and Police Department overhead: Community Service Officer 1.00 $81.51 $81.51 Youth and Family Services Manager 1.00 $46.88 $46.88
Traffic Officer 1.00 $207.02 $207.02
Police Chief 1.00 $282.63 $282.63
Administrative Aide 1.00 $109.16 $109.16
Officer 1.00 $187.77 $187.77
Sergeant 1.00 $229.02 $229.02
Total Salary $1,143.98
Average # of positions $163.43
Salary Percent
Benefits $163.43 44.28% $72.36
Operating Expense $163.43 24.08% $39.34
Overhead $163.43 21.62% $35.33
Total $310.46
Previous Fee 2021: New fee
Fee Effective 2023: $310.00
Per hour
% Change: New fee
Police Department Overtime Hourly Rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
PUBLIC WORKS
and UTILITY
FEES
Agenda Item #8.1:
Public Works & Utilities Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Public Works
Barricading on City Streets PW-16 $227.00 $268.00 18.06% City Engineer Inspection Fee PW-05 $142.00 $168.00 18.31% City Engineer Map and Plan Checking Services PW-04 $157.00 $186.00 18.47% Electric Vehicle Charging Stations PW-17 $2.00 $2.00 0.00% Encroachment Permit Fee (Major) PW-07 $371.00 $438.00 18.06% Encroachment Permit Fee (Minor) PW-06 $182.00 $216.00 18.68% Engineering Fees Deposit PW-15 Varies (Deposit, not a fee) Varies (Deposit, not a fee) Parking Barricades - Placement and Retrieval PW-01 $281.00 $278.33 22.78% Public Works Crew After Hour Service Charge / Sunday & Holiday Overtime PW-08 $262 for First 3 hours/ $136 per hour after 3 hours $311 for First 3 hours/ $160 per hour after 3 hours 18.70% Public Works Crew After Hours Service Charge / Regular Overtime PW-09 $200 for First 3 hours/ $105 per hour after 3 hours $237 for First 3 hours/ $125 per hour after 3 hours 18.50% Public Works Crew Hourly Rate Normal Business Hours PW-14 $75.00 $89.00 19% Public Works Inspection Fee PW-03 $95.00 $112.00 17.89% Public Works News rack Annual Fee PW-13 $34.00 $40.00 14.29% Public Works News Rack Initial Permit & Inspection Fee PW-12 $137.00 $162.00 18.25% Storm Water Plan Review and Inspection Fee PW-11 $108.00 $128.00 18.52% Utilities
Back Flow Device Testing (Backflow Fee) UT-10 $7.00 $9.00 28.57% Hydrant Meter Deposit UT-16 $3,000.00 $3,000.00
Meter Cut Lock Fee UT-11 $85.00 $98.00 15.29%
Meter Testing Fee UT-03 $107.00 $137.00 28.04%
Non-Residential Fire Line Inspection & Bacteria Testing UT-06 $110.00 $130.00 18.18% Second or Third Notice Annual Back Flow Device Testing UT-12 $31.00 $37.00 19.35% Utility Crew After Hour Service Charge / Regular Overtime UT-04 $200 for First 3 Hours / $105 per hr after 3 Hours $237 for First 3 Hours / $125 per hr after 3 Hours 18.50% Utility Crew After Hour Service Charge / Sunday & Holiday Overtime UT-05 $262 for First 3 Hours / $136 per hr after 3 Hours $311 for First 3 Hours / $160 per hr after 3 Hours 18.70% Utility Crew Service Charge Normal Business Hours UT-15 $75.00 $89.00 18.67% Water Flow Test UT-08 $374.00 $423.00 13.10%
Water Flow Test - Administrative Only UT-09 $30.00 $35.00 16.67% Water Service Deposit UT-13 $150.00 $150.00 0.00%
Water Service Payment Reminder Notice UT-01 $24.00 $27.00 12.50% Water Service Start of Service or Stop of Service (Change of Water Account Holder) UT-14 $23.00 $27.00 17.39% Water Service Turn On (Delinquent Payment) [per account turn on) Pursuant to Health & Safety Code section 116914(a)(1), if all conditions in section 3.6.1 of City Water Shutoff Policy are met.
UT-02
$50 $50
18.75%
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-01
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Maintenance Worker II 2.00 $37.59 $75.18
Public Works Supervisor 1.50 $47.55 $71.33
Total Salary $146.51
Salary Percent
Benefits: $146.51 44.28% $64.87
Operating Expenses: $146.51 24.08% $35.27
Overhead: $146.51 21.62% $31.68
Total $278.33
Fee Effective 2021: $281 + $20 per space
Fee Effective 2023: $332 + $20 per space
Percent Change: 22.78%
Parking Barricades - Placement and Retrieval
Staff time and expenses associated with placing "No Parking" signs and retrieving barricades for special events or construction activities.
Fee is based upon allocation of the costs of personnel, services and supplies. $332 is base fee for staff time required for preparing vehicle, loading and delivery of barricades, retrieving barricades and making vehicle available for next assignment. $20 per space is rental fee per space including barricade. Round down to the nearest dollar.
This fee is based on two hours of staff time for barricade set up. If additional staff hours are required during normal business hours, those hours may be charged at the hourly rate specified in PW-14. If service is required after normal business hours (including additional hours), the Public Works After Hours Service Charge / Overtime Fee or Public Works After Hours Service Charge/ Sunday & Holiday Fee may be charged in addition to or substituted for any fee that is based on hourly rate.
No refund after event has occurred. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to placement of barricades.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-03
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Water Supervisor 1.00 $49.93 $49.93
Total Salary $59.36
Salary Percent
Benefits: $59.36 44.28% $26.28
Operating Expenses: $59.36 24.08% $14.29
Overhead: $59.36 21.62% $12.83
Total $112.76
Previous Fee 2021: $95.00
Fee Effective 2023: $112.00
per hour
% Change: 17.89%
Staff time and expenses associated with conducting public works and site improvement inspections including associated document review, recordkeeping, and travel time.
Fee is based upon allocation of the costs of personnel, services and supplies for one hour of activity. Actual number of hours will vary depending on the project. 1/2 hour minimum charge for any service covered by this fee. 16% of the Total Salary is added to this fee for the purpose of recovering costs to maintain the City's Standard Plans. Round down to the nearest dollar.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
Public Works Inspection Fee
If service is required after normal business hours, the Public Works After Hours Service Charge / Overtime Fee or Public Works After Hours Service Charge/ Sunday & Holiday Fee may be charged in addition to or substituted for any fee that is based on hourly rate.
No Refund. Fee charged as occurs.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-04
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Public Works Director/Engineer 1.00 $88.71 $88.71 Administrative Assistant 0.25 $37.71 $9.43
Total Salary $98.14
Salary Percent
Benefits: $98.14 44.28% $43.45
Operating Expenses: $98.14 24.08% $23.63
Overhead: $98.14 21.62% $21.22
Total $186.43
Previous Fee 2021: $157.00
Fee Effective 2023: $186.00
per hour
% Change: 18.47%
Actual time and expenses associated with checking subdivision maps, public improvement plans, and site review services by the City Engineer. Activities may include, but are not limited to, performing plan review and related services (e.g. corresponding with applicants, design meetings, preliminary site investigations, code research, etc.) for building or grading permit applications, subdivision improvements, parcel maps, and similar improvements.
Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to final approval.
Fee is based upon allocation of the costs of personnel, services and supplies. The fee shall be charged at increments of 15 minutes or any portion thereof. Round down to the nearest dollar.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
City Engineer Map and Plan Checking Services
This fee may be charged at increments of 15 minutes or any portion thereof. In the event that this service is outsourced, the actual vendor costs shall be passed through to the applicant with additional charges as specified in Fee CA-09 (Standard Administrative Overhead).
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-05
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Public Works Director/Engineer 1.00 $88.71 $88.71 Total Salary $88.71
Salary Percent
Benefits: $88.71 44.28% $39.28
Operating Expenses: $88.71 24.08% $21.36
Overhead: $88.71 21.62% $19.18
Total $168.52
Previous Fee 2021: $142.00
Fee Effective 2023: $168.00
per hour
% Change: 18.31%
Actual time and expenses associated with inspection of public works projects by the City Engineer.
City Engineer Inspection Fee
Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to final inspection.
Fee is based upon allocation of the costs of personnel, services, and supplies. The fee shall be charged at increments of 15 minutes or any portion thereof. In the event that City Engineer Inspection services are provided by an outside vendor, the actual vendor costs shall be passed through to the applicant with additional charges as specified in Fee CA-09 (Standard Administrative Overhead). Sixteen percent (16%) is added to this fee for the purpose of recovering costs to maintain the City's Standard Plans. This fee may be charged at increments of 15 minutes or any portion thereof. Round down to the nearest dollar.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-06
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 1.25 $37.71 $47.14
Public Works Operations Manager 1.00 $66.57 $66.57
Total Salary $113.71
Salary Percent
Benefits: $113.71 44.28% $50.34
Operating Expenses: $113.71 24.08% $27.38
Overhead: $113.71 21.62% $24.58
Total $216.01
Previous Fee 2021: $182.00
Fee Effective 2023: $216.00
per permit
% Change: 18.68%
Encroachment Permit Fee (Minor)
This fee is non-refundable.
Staff time and expenses associated with issuing an encroachment permit for activities in the public right of way, including but not limited to, parking construction related vehicles, placing a debris box for an extended period of time, planting a tree, and other minor work not requiring City Engineer review.
Fee is based upon allocation of the costs of personnel, services, and supplies. $15 per permit is allocated for the purpose of maintaining Public Works standard plans.
Round down to the nearest dollar.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-07
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 1.25 $37.71 $47.14
Public Works Supervisor 2.00 $47.55 $95.11
Public Works Director/Engineer 1.00 $88.71 $88.71
Total Salary $230.95
Salary Percent
Benefits: $230.95 44.28% $102.26
Operating Expenses: $230.95 24.08% $55.60
Overhead: $230.95 21.62% $49.93
Total $438.74
Previous Fee 2021: $371.00
Fee Effective 2023: $438.00
per permit
% Change: 18%
Encroachment Permit Fee (Major)
Staff time and expenses associated with processing an encroachment permit for activities in the public right of way such as the installation, repair or replacement of curb, gutter, sidewalk, or driveway approach; installation, repair or replacement of underground utilities; installation , repair or replacement of street paving; similar or other related construction activities.
This fee is non-refundable.
This fee is based on two hours of staff time. If additional staff hours are required during normal business hours, those hours may be charged at the hourly rate specified in PW-14. If service is required after normal business hours (including additional hours), the Public Works After Hours Service Charge / Overtime Fee or Public Works After Hours Service Charge/Sunday & Holiday Fee may be charged in addition to or substituted for any fee that is based on hourly rate. Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
$30 per permit is allocated for the specific of maintaining Public Works standard plans.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-08
SERVICE:
REFUND POLICY:
DESCRIPTION OF SERVICE:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
[Sunday & Holiday OT] Maintenance Worker II 1.00 $75.18 $75.18 Total Salary $84.61
Salary Percent
Benefits: $84.61 44.28% $37.46
Operating Expenses: $84.61 24.08% $20.37
Overhead: $84.61 21.62% $18.29
Total $160.73
Fee Effective 2023: $311.00
for 3 hour minimum
Fee Effective 2023: $160.00
per hour after 3 hour Minimum
Percent Change: 18.70%
Previous Fee Effective 2021: $262.00
for 3 hour minimum
Previous Fee Effective 2021: $136.00
per hour after 3 hour Minimum
Appears proper based on salary table. Nitish
Staff time and expenses associated with a customer-requested, after hours service call.
Examples of a service call request may include turning on and off electrical service in the Plaza during special events. Fee to be charged for customer-caused problem.
Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Public Works Crew After Hour Service Charge / Sunday & Holiday Overtime No Refund.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-09
SERVICE:
REFUND POLICY:
DESCRIPTION OF SERVICE:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
[3 hr. Mandatory OT per MOU] Maintenance Worker II 1.00 $56.39 $56.39 Total Salary $65.81
Salary Percent
Benefits: $65.81 44.28% $29.14
Operating Expenses: $65.81 24.08% $15.84
Overhead: $65.81 21.62% $14.23
Total $125.03
Fee Effective 2021: $200.00
for 3 hour minimum
Fee Effective 2021: $105.00
per hour after 3 hour minimum
Fee Effective 2023: $237.00
for 3 hour minimum
Fee Effective 2023: $125.00
per hour after 3 hour minimum
Percent Change: 18.50%
Staff time and expenses associated with a customer requested/after hours service call. Examples of a service call request may include turning on and off electrical service in the Plaza during special events or for issues caused by special events customers.
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
Public Works Crew After Hours Service Charge / Regular Overtime No Refund.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-11
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Environmental Compliance Analyst 1.00 $48.82 $48.82
Total Salary $67.67
Salary Percent
Benefits: $67.67 44.28% $29.96
Operating Expenses: $67.67 24.08% $16.29
Overhead: $67.67 21.62% $14.63
Total $128.56
Previous Fee 2021: $108.00
Fee Effective 2023: $128.00
per hour (one hour minimum)
% Change: 18.52%
Hourly rate for staff time and expenses associated with reviewing plans for compliance with storm water runoff regulations, conducting inspections to verify compliance, and related activities.
Fee is based upon allocation of the costs of personnel, services, and supplies. Actual number of hours will vary depending on the project. One hour minimum charge for field inspection service covered by this fee. Round down to the nearest dollar.
Add BL-06 Document Retention Fee as necessary to cover the cost of scanning file documents and maintaining micrographics equipment.
One hour minimum. Additional hours charged at portion of the hourly rate.
Storm Water Plan Review and Inspection Fee
Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to final inspection.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-12
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Public Works Operations Manager 1.00 $66.57 $66.57
Total Salary: $85.42
Salary Percent
Benefits: $85.42 44.28% $37.82
Operating Expenses: $85.42 24.08% $20.57
Overhead: $85.42 21.62% $18.47
Total $162.28
Fee For 3 Racks Effective 2021: $137.00
for first 3 news racks on same application. $20 for each news rack received as part of same permit application Fee For 3 Racks Effective 2023*: $162.00
for first 3 news racks on same application. $20 for each news rack received as part of same permit application % Change: 18.25%
Staff time and expenses associated with issuing News rack Permit including, but not limited to, Public Works conducting initial site inspections and associated document review, recordkeeping, and travel time.
Fee is based upon allocation of the costs of personnel, services, and supplies. Minimum one hour for up to 3 news racks. There is an additional fee for each additional rack received as part of the same permit application. 16% of the Total Salary is added to this fee for the purpose of recovering costs to maintain the City's Standard Plans. Round down to the nearest dollar.
Public Works News Rack Initial Permit & Inspection Fee
This also requires an Encroachment Permit.
No Refund.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-13
SERVICE: Public Works News rack Annual Fee
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Public Works Supervisor 0.25 $47.55 $11.89
Total Salary $21.32
Salary Percent
Benefits: $21.32 44.28% $9.44
Operating Expenses: $21.32 24.08% $5.13
Overhead: $21.32 21.62% $4.61
Total $40.49
Fee Effective 2021: $35.00
Fee Effective 2023: $40.00
% Change: 14%
Appears proper based on salary table. Nitish
Staff time and expenses associated with managing News rack Permit including, but not limited to, Public Works conducting site inspections, follow up on insurance paperwork, and notifications to news rack owners of issues as well as associated document review, recordkeeping, and travel time.
Fee is based upon allocation of the costs of personnel, services and supplies.
Round down to the nearest dollar.
If a news rack owner is notified that it is out of compliance with the News rack Ordinance and fails to make corrections specified by the City, the News rack may be pulled by City Staff and the owner will be billed at the Public Works Hourly Rate (PW-14).
No Refund.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-14
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Maintenance Worker II 1.00 $37.59 $37.59
Total Salary $47.02
Salary Percent
Benefits: $47.02 44.28% $20.82
Operating Expenses: $47.02 24.08% $11.32
Overhead: $47.02 21.62% $10.17
Total $89.32
Previous Fee 2021: $75.00
Fee Effective 2023: $89.00
per hour
% Change: 18.67%
Staff time and expenses associated for public works services that are not specified in another rate.
Fee based upon allocation of the costs of personnel, services, and supplies for one hour of activity. Round down to the nearest dollar.
Public Works Crew Hourly Rate Normal Business Hours
No Refund. Fee charged as occurs.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-15
SERVICE: Engineering Fees Deposit
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF DEPOSIT
This is a deposit paid by an applicant at the time an application is made for a building permit requiring engineering services. This deposit is to be applied towards the costs of processing the Public Works services such as Public Works Inspections, City Engineer Inspection, Map and Plan Checking Services.
This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.
Round down to the nearest dollar.
Deposit is calculated by City Engineer or designee in advance of initiating engineering services. Deposit must be received before services are started. In the event that the deposit is depleted before the project is completed, applicant will need to replenish the deposit before work can be continued. All fees must be paid before final building permit sign off.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to Engineering Fees being completed.
Agenda Item #8.1:
Public Works
FEE COST WORKSHEET NUMBER : PW-16
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Public Works Supervisor 1.00 $47.55 $47.55
Maintenance Worker II 2.00 $37.59 $75.18
Total Salary: $141.59
Salary Percent
Benefits: $141.59 44.28% $62.69
Operating Expenses: $141.59 24.08% $34.09
Overhead: $141.59 21.62% $30.61
Total $268.98
Previous Fee 2021: $227.00
Fee Effective 2023: $268.00
per event
% Change: 18.06%
Barricading on City Streets
Utilizing City staff and equipment to set up barricades on City streets. This fee differs from PW-01, which is related to placement of parking barricades and rental or parking spaces. In some cases, both fees may apply. For barricading the Plaza's 'Horseshoe' or Rear Parking Lot, see SE07.
Fee based upon allocation of the costs of personnel, services, and supplies for 1 hour of activity. Round down to the nearest dollar.
This fee is based on two hours of staff time for barricade set up. If additional staff hours are required during normal business hours, those hours may be charged at the hourly rate specified in PW-14. If service is required after normal business hours (including additional hours), the Public Works After Hours Service Charge / Overtime Fee or Public Works After Hours Service Charge/ Sunday & Holiday Fee may be charged in addition to or substituted for any fee that is based on hourly rate.
No refund after event has occurred. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to placement of barricades.
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-01
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Accounting Technician 0.25 $41.22 $10.31
Total Salary $10.31
Salary Percent
Benefits: $10.31 44.28% $4.56
Operating Expenses: $10.31 24.08% $2.48
Overhead: $10.31 21.62% $2.23
Mailing and Printing Costs $8.00
Total $27.58
Previous Fee 2021: $24.00
Fee Effective 2023: $27.00
Per Notification
% Change: 12.50%
Water Service Payment Reminder Notice
Staff time and expenses for the notification to a water customer of a past due water bill.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-02
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE (TURN ON / RECONNECTION)
Compliant with SB 998 & Pursuant to the California Health and Safety Code section 116914(a)(1) the reconnection fee outside normal operation hours will be determined by the City’s fee schedule (SMC
13.04.120), but shall be no more than fifty (50) dollars, with annual adjustments to reflect changes in the Consumer Price index beginning January 1, 2021.
Fee $50.00
1/1/2021 CPI 1.4%
Adjusted Fee $50.70
$50.00
FEE COST WORKSHEET NUMBER : UT-02
All Other Customers*
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Accounting Technician 0.50 $41.22 $20.61
Senior Maintenance Worker 0.50 $41.35 $20.67
Total Salary $60.14
Salary Percent
Benefits: $60.14 44.28% $26.63
Operating Expenses: $60.14 24.08% $14.48
Overhead: $60.14 21.62% $13.00
Total $114.25
Fee Effective 2021: $96.00
Fee Effective 2023: $114.00
Per Turn Off / Turn On
% Change: 18.75%
Fee Per Turn off and Per Turn On to re establish turned off service due to delinquency
*If Customer meets all conditions set forth in sections 3.6.1.1 through 3.6.1.3 of City's Water Shutoff Policy in compliance with SB 998.*
***If Customer meets all conditions set forth in sections 3.6.1.1 through 3.6.1.3 of City's Water Shutoff Policy in compliance with SB 998.
Staff time and expenses for (1) turn off of water service for delinquent accounts and (2) turn on of water service when payment is received.
No Refund
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
Fee Effective 2023:
Water Service Turn On (Re establish service after Turn Off) Staff time and expenses for turn on of water service when payment is received for delinquent accounts water disconnection due to delinquency Fee is based upon allocation of the costs of personnel, services, and supplies.
No Refund
Water Service Turn Off / Turn On (Delinquent Payment)
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-03
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
Hours Rate
Salaries: Accounting Technician 0.25 $41.22 $10.31
Senior Maintenance Worker 1.50 $41.35 $62.02
Total Salary $72.33
Salary Percent
Benefits: $72.33 44.28% $32.02
Operating Expenses: $72.33 24.08% $17.41
Overhead: $72.33 21.62% $15.64
Total $137.41
Previous Fee 2021: $107.00
Fee Effective 2023: $137.00
Per Test
% Change: 28.04%
CALCULATION OF FEE
Staff time and expenses associated with testing a water meter at the request of a customer. The City will test a meter at no charge on one occasion. If a customer makes multiple requests and the meter is not found to be faulty, the City may charge the Meter Testing Fee.
In the event that meter testing services are provided by an outside vendor, the actual costs from the vendor plus the Billing Fee / Overhead Pass Through (CA-04) may apply.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
Meter Testing Fee
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-04
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
[3 hr. Mandatory OT per MOU] Maintenance Worker II 1.00 $37.59 $56.39 Total Salary $65.81
Salary Percent
Benefits: $65.81 44.28% $29.14
Operating Expenses: $65.81 24.08% $15.84
Overhead: $65.81 21.62% $14.23
Total $125.03
3 Hour Minimum $237.80
Previous Fees 2021: $200.00
for 3 Hour Minimum
$105.00
per hour after 3 hour Minimum
Fee Effective 2023: $237.00
Per Hour for 3 Hour Minimum
$125.00
per hour after 3 hour Minimum
% Change: 18.50%
Fee is based on three (3) hour minimum. After three (3) hour minimum, hourly rate specified applies.
Staff time and expenses associated with a customer requested, after hours service call. This fee may be charged in addition to, or substituted for, any fee that is based on an hourly rate if that service is requested after hours. Examples of a service call request include, but are not limited to, turning water service on/off or responding to water related problems found to be on the customer side of the meter.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
Utility Crew After Hour Service Charge / Regular Overtime No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-05
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
[Sunday & Holiday OT @ double time] Maintenance Worker II 1.00 $37.59 $75.18 Total Salary $84.61
Salary Percent
Benefits: $84.61 44.28% $37.46
Operating Expenses: $84.61 24.08% $20.37
Overhead: $84.61 21.62% $18.29
Total $160.73
3 hour minimum $482.20
Previous Fees 2021: $262.00
for 3 hour minimum
$136.00
per hour after 3 hour minimum
Fee Effective 2023: $311.00
for 3 hour minimum
Fee Effective 2023: $160.00
per hour after 3 hour minimum
% Change: 18.70%
Staff time (including travel time) and expenses associated with a customer requested, after hours service call that occurs on Sunday or City holiday.
Examples of a service call request include, but are not limited to, turning water service on/off or responding to water related problems found to be on the customer side of the meter.
Fee is based upon allocation of the costs of personnel, services and, supplies. Round down to the nearest dollar.
Fee is based on three (3) hour minimum. After three (3) hour minimum, hourly rate specified applies.
Utility Crew After Hour Service Charge / Sunday & Holiday Overtime No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-06
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Water Supervisor 1.00 $49.93 $49.93
Total Salary $68.78
Salary Percent
Benefits: $68.78 44.28% $30.45
Operating Expenses: $68.78 24.08% $16.56
Overhead: $68.78 21.62% $14.87
Total $130.67
Previous Fee 2021: $110.00
Fee Effective 2023: $130.00
Per hour
% Change: 18.18%
Non-Residential Fire Line Inspection & Bacteria Testing Hourly rate for staff time and expenses (including travel time and test services) associated with conducting inspection and water testing of nonresidential fire sprinkler lines connected to the public water system. 80% of this fee is refundable if no work has been performed.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Actual number of hours will vary depending on the project. 1/2 hour minimum charge for any service covered by this fee. 16% of the Total Salary of this fee is allocated for the purpose of recovering costs to maintain the City's Standard Plans. Round down to the nearest dollar.
If re-inspection or re-testing is required due to failed inspections or testing, additional hourly fees are applicable at the Public Works Inspector hourly rates. If service is requested after hours, the customer may be charged the After Hours Service Charge in addition to this fee.
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-08
SERVICE: Water Flow Test
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Maintenance Worker II 4.00 $37.59 $150.36
Total Salary $169.22
Salary Percent
Benefits: $169.22 44.28% $74.92
Operating Expenses: $169.22 24.08% $40.74
Overhead: $169.22 21.62% $36.59
Water Use (12,000 gal @ 8.53/1000 [1/2021 water rates]) $102.36 Total $423.83
Previous Fee 2021: $374.00
Fee Effective 2023: $423.00
Per Test
% Change: 13.10%
Staff time associated with determining water line pressure and hydrant flows.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
If service is required after normal business hours, the Public Works After Hours Service Charge / Overtime Fee or Public Works After Hours Service Charge / Sunday & Holiday Fee may be charged in addition to or substituted for any fee that is based on hourly rate.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-09
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.50 $37.71 $18.85
Total Salary $18.85
Salary Percent
Benefits: $18.85 44.28% $8.35
Operating Expenses: $18.85 24.08% $4.54
Overhead: $18.85 21.62% $4.08
Total $35.82
Previous Fee 2021: $30.00
Fee Effective 2023: $35.00
per request
% Change: 16.67%
Staff time to prepare invoice and statements from hydrant flow reports when an actual test is not performed.
Water Flow Test - Administrative Only
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-10
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.10 $37.71 $3.77
Water Supervisor 0.02 $49.93 $1.00
Total Salary $4.77
Salary Percent
Benefits: $4.77 44.28% $2.11
Operating Expenses: $4.77 24.08% $1.15
Overhead: $4.77 21.62% $1.03
Total $9.06
Previous Fee 2021: $7.00
Fee Effective 2023: $9.00
per month per device
% Change: 28.57%
Staff time and expenses related to meeting the requirements of the CrossConnection Control Program mandated by the State Water Resources Control Board formerly (CDPH) to monitor cross connections and backflow device testing. Tasks include: Sending out annual testing notices; maintaining and validating a list of approved testers; logging of test results; updating changes in ownership; respond to calls and inquiries about program; on-site activities such as checking meter ID’s; locating backflow devices; identifying systems that are in place and not on existing list; maintaining memberships and certifications; and annual reporting.
Back Flow Device Testing (Backflow Fee)
Fee is based upon allocation of the costs of personnel, services, and supplies and converted into a monthly rate to include on monthly water bills. Round down to the nearest dollar.
This fee is billed on the customer's monthly water bill. In the event that customer fails to perform required backflow test after the third notice, water service may be turned off. If that occurs, a Water Service Turn Off Fee (UT-02) will apply.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-11
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Accounting Technician 0.25 $41.22 $10.31
Maintenance Worker II 1.00 $37.59 $37.59
Total Salary $47.90
Lock Replacement: $8.00
Salary Percent
Benefits: $47.90 44.28% $21.21
Operating Expenses: $47.90 24.08% $11.53
Overhead: $47.90 21.62% $10.36
Total $98.99
Previous Fee 2021: $85.00
Fee Effective 2023: $98.00
per Cut Lock
% Change: 15.29%
Staff time and expenses associated with replacing a water meter lock when it has been cut off.
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
Meter Cut Lock Fee
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-12
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Accounting Technician 0.25 $41.22 $10.31
Total Salary $19.73
Salary Percent
Benefits: $19.73 44.28% $8.74
Operating Expenses: $19.73 24.08% $4.75
Overhead: $19.73 21.62% $4.27
Supplies Certified Mail and Printing $6.50
Total $37.49
Previous Fee 2021: $31.00
Fee Effective 2023: $37.00
per Notice
% Change: 19.35%
Second or Third Notice Annual Back Flow Device Testing
Water customers with Backflow Devices are required to test the device annually and submit information to the City. The City notifies the customers via a letter with information. If the customer does not respond, a second or third notice may be sent.
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
If a second or third notice is required, this fee is billed on the customer's monthly water bill. In the event that customer fails to perform required backflow test after the third notice, water service may be turned off. If that occurs, a Water Service Turn Off / Turn On Fee (UT-02) will apply.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-13
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Previous Fee 2021: $150.00
Fee Effective 2023: $150.00
% Change: 0.00%
Water Service Deposit
A deposit of $150 will be charged to all new accounts, residential or nonresidential. Deposit shall be credited to customer account if no late fees or turn off for non-payment have been issued by the City for a consecutive 24 months and no returned checks have been written for the account. A temporary turn on may be allowed but the deposit must be received within 7 days of turn on or water service may be turned off and the customer will be responsible for water turn off fee (UT-02).
Deposit is based on average 2 month residential water billing. Round down to the nearest dollar.
Deposit will be credited to customer's account when account is closed or when no late fees or turn off for non-payments have been issued by the City and no returned checks have been written for the account for a consecutive 24 months.
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-14
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Accounting Technician 0.25 $41.22 $10.31
Maintenance Worker II 0.25 $37.59 $9.40
Total Salary $29.13
Salary Percent
Benefits: $29.13 44.28% $12.90
Operating Expenses: $29.13 24.08% $7.01
Overhead: $29.13 21.62% $6.30
Total $55.34
Previous Fee 2021: $23.00
Fee Effective 2023: $27.00
Per Start of Service or Stop of Service
% Change: 17.39%
Water Service Start of Service or Stop of Service
(Change of Water Account Holder)
Staff time and expenses to change a water service address location from the previous account holder (owner / tenant) and set up the account for the new owner / tenant.
Fee is based upon allocation of the costs of personnel, services, and supplies. Round down to the nearest dollar.
No Refund
Cost of activity is divided in half to be shared between account holder stopping service and account holder starting service.
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-15
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Administrative Assistant 0.25 $37.71 $9.43
Maintenance Worker II 1.00 $37.59 $37.59
Total Salary $47.02
Salary Percent
Benefits: $47.02 44.28% $20.82
Operating Expenses: $47.02 24.08% $11.32
Overhead: $47.02 21.62% $10.17
Total $89.32
Previous Fee 2021: $75.00
Fee Effective 2023: $89.00
Per Hour
% Change: 18.67%
Utility Crew Service Charge Normal Business Hours
Staff time and expenses associated for utility crew services that are not specified in another rate.
Fee is based upon allocation of the costs of personnel, services and supplies.
Round down to the nearest dollar.
No Refund
Agenda Item #8.1:
Utilities
FEE COST WORKSHEET NUMBER : UT-16
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Previous Deposit: $3,000.00
Deposit Effective 2023: $3,000.00
Hydrant Meter Deposit
A hydrant meter deposit of $3,000 will be charged in advance of providing hydrant meter to a Hydrant Meter User. Additional details can be found on the Hydrant Meter Application which must be signed before hydrant meter can be released.
See Hydrant Meter Conditions
Deposit is based on cost of replacement of hydrant meter, if not returned plus an estimate of usage. Round down to the nearest
Agenda Item #8.1:
SPECIAL EVENT
FEES
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-01
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: Costs of Police Staff based on Sonoma County Fee Schedule Hours Rate
Salaries: City Manager 0.25 $103.80 $25.95
Senior Management Analyst 1.00 $56.56 $56.56
City Salary Cost $82.51
Salary Percent
Benefits: $82.51 44.28% $36.53
Total City Salary Cost $119.04
Hours Rate
Contracted Salary Cost: Police Chief 0.50 $188.42 $94.21 Administrative Aide 0.20 $72.77 $14.55
Total Contracted Salary Cost $108.76
Total Salary Costs: $227.80
Salary Percent
Operating Expenses: $227.80 24.08% $54.84
Overhead: $227.80 21.62% $49.25
Total $331.90
Previous Fee 08/23/2021: $277.00
Fee Effective 2023: $331.00
Per permit
% Change: 19.49%
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
Alcohol Permit
Processing Alcohol Permit Applications for organizations holding events on city property that request permission to serve alcohol.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application has not been processed.
CALCULATION OF FEE
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-03
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
Hours Rate
Salaries: Senior Management Analyst 6.00 $56.56 $339.36 Public Works Supervisor 3.00 $47.55 $142.66
City Salary $482.02
Salary Percent
Benefits: $482.02 44.28% $213.42
Total City Salary Costs $695.43
Hours Rate
Contracted Salary Costs: Police Sergeant 1.50 $152.68 $229.02 Administrative Aide 0.50 $72.77 $36.39
Fire Marshall 1.00 $150.00 $150.00
Senior Management Analyst - $56.56 $0.00
Total Contracted Salary Costs $415.41
Total Salary Costs: $1,110.84
Salary Percent
Operating Expenses: $1,110.84 24.08% $267.44
Overhead: $1,110.84 21.62% $240.17
Total $1,618.45
Previous Fee 08/23/2021: $1,528.00
Fee Effective 2023: $1,618.00
Per Application / Event
% Change: 5.89%
CALCULATION OF FEE
Large Scale Special Event Permit Application Processing Fee Staff time and expenses for reviewing and processing special event applications for events within the City and at City Facilities, including the Plaza, Depot Park, and City Streets. During the application process, a contract will be developed to estimate costs to support the event.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies. If additional services are required in advance of contract, customer may be billed at the applicable hourly rate for the staff involved.
Round down to the nearest dollar.
Costs of Police Staff based on Sonoma County Fee Schedule. Cost of Fire Marshall Based on Sonoma Valley Fire District Fee Schedule.
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-04
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
Hours Rate
Salaries: Public Works Supervisor 1.25 $47.55 $59.44
Senior Management Analyst 3.00 $56.56 $169.68
City Salary $229.12
Salary Percent
Benefits: $229.12 44.28% $101.44
Total City Salary Costs $330.56
Hours Rate
Contracted Salary Costs: Senior Management Analyst - $56.56 $0.00 Total Contracted Salary Costs $0.00
Total Salary Costs: $330.56
Salary Percent
Operating Expenses: $330.56 24.08% $79.58
Overhead: $330.56 21.62% $71.47
Total $481.62
Previous Fee 08/23/2021: $631.00
Fee Effective 2023: $481.00
Per Application / Event
% Change: -23.77%
Small Scale Special Event Application Processing Fee
Staff time and expenses for reviewing and processing special event applications for events within the City and at City Facilities, including the Plaza, Depot Park, and City Streets. This fee includes weddings unless the wedding meets the definition of a large scale special event. Additional costs may be identified during the application review process.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
CALCULATION OF FEE
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-05
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: Costs of Police Staff based on Sonoma County Fee Schedule Hours Rate
Salaries: City Clerk/Executive Assistant 0.50 $59.39 $29.69 Senior Management Analyst 2.50 $56.56 $141.40
Public Works Supervisor 2.00 $47.55 $95.11
Total Salary $266.20
Salary Percent
Benefits: $266.20 44.28% $117.86
Total City Salary Costs $384.06
Hours Rate
Contracted Salary Costs: Police Sergeant 1.50 $152.68 $229.02 Total Salary Costs: $613.08
Salary Percent
Operating Expenses: $613.08 24.08% $147.60
Overhead: $613.08 21.62% $132.55
Total $893.23
Previous Fee 08/23/2021: $878.00
Fee Effective 2023: $893.00
Per permit + $20.00 per parking space made unavailable by use of street % Change: 1.71%
Processing applications for the use of city streets. Requires City Council approval. If street use permit is authorized, additional fees will be charged including, but not limited to: Barricading (PW-16), additional staff time required for barricading (PW-14, PW08, PW-09), and costs of any other staff required to set up, clear, and manage street closure.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
Street Use Permit
CALCULATION OF FEE
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-06
SERVICE: Film Permit, High and Low Impact Video Production DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
Hours Rate
Salaries: City Manager 1.50 $103.80 $155.70
Senior Management Analyst 6.00 $56.56 $339.36
Public Works Supervisor 0.50 $47.55 $23.78
Total City Salary $518.83
Salary Percent
Benefits $518.83 44.28% $229.72
Total City Salary Costs $748.55
Hours Rate
Contracted Salary Costs Police Chief 1.25 $188.42 $235.52 Senior Management Analyst 0.00 $56.56 $0.00
Total Salary Costs: $984.07
Salary Percent
Operating Expenses: $984.07 24.08% $236.92
Overhead: $984.07 21.62% $212.77
Fixed Assets: $984.07 $0.00
Total $1,433.76
Previous Fee 08/23/2021: $1,372.00
Fee Effective 2023: $1,433.00
Per permit
% Change: 4%
FEE COST WORKSHEET NUMBER : SE-06
Hours Rate
Salaries: City Manager 0.50 $103.80 $51.90
Senior Management Analyst 4.00 $56.56 $226.24
Public Works Supervisor 0.50 $47.55 $23.78
Total City Salary $301.91
Benefits:
$301.91 44.28% $133.67
Total City Salary Costs $435.59
Hours Rate
Contracted Salary Costs Police Chief 0.50 $188.42 $94.21 Senior Management Analyst 0.00 $56.56 $0.00
Total Salary Costs: $396.12
Salary Percent
Operating Expenses: $396.12 24.08% $95.37
Overhead: $396.12 21.62% $85.65
Total $577.14
Previous Fee 08/23/2021: $514.00
Fee Effective 2023: $577.00
Per permit
% Change: 12.26%
Processing of application for permission to film within city limits. There are two structures for this fee depending on the anticipated impact of the event: "High Impact Video Productions" applies to large scale events. "Low Impact Video Productions" applies to small scale events. Staff will make determination of scale of event at the time of application submittal. If film permit is approved, additional fees may be charged including, but not limited to costs of any staff required to set up, clear, and manage activity related to permit.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
CALCULATION OF FEE - LOW IMPACT VIDEO PRODUCTION
CALCULATION OF FEE - HIGH IMPACT VIDEO PRODUCTION
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-07
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES: Costs of Police Staff based on Sonoma County Fee Schedule Hours Rate
Salaries: Senior Management Analyst 1.00 $ 56.56 $56.56 Public Works Supervisor 1.50 $ 47.55 $71.33
Total Salary $127.89
Salary Percent
Benefits: $127.89 44.28% $56.62
Total City Salary Costs $184.51
Hours Rate
Contracted Salary Costs: Police Sergeant - $152.68 $0.00 Senior Management Analyst - $56.56 $0.00
Total Salary Costs: $184.51
Salary Percent
Operating Expenses: $184.51 24.08% $44.42
Overhead: $184.51 21.62% $39.89
Total $268.83
Previous Fee 08/23/2021: $238.00
Fee Effective 2023: $268.00
per event
% Change: 12.61%
Barricading (Horseshoe or Rear Parking Lot)
When organizations utilize the horseshoe or the rear parking lot it requires the use of barricading. If barricading is required then staff is required to re-locate Sonoma County Transit Buses to the temporary bus loading zone. It requires staff to place no parking signs, notifice public transit and their drivers, work with the Visitors Bureau so notification to tour operators occurs prior to the event date and the closing of the horseshoe.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
CALCULATION OF FEE
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-10
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
Hours Rate
Salaries: Senior Management Analyst 1.00 $56.56 $56.56
City Salary $56.56
Salary Percent
Benefits: $56.56 44.28% $25.04
Total City Salary Costs $81.60
Hours Rate
Contracted Salary Costs: Senior Management Analyst 0.00 $56.56 $0.00 Total Contracted Salary Costs $0.00
Total Salary Costs: $81.60
Salary Percent
Operating Expenses: $81.60 24.08% $19.65
Overhead: $81.60 21.62% $17.64
Total $118.89
Previous Fee 08/23/2021: $100.00
Fee Effective 2023: $118.00
Per Application / Event
% Change: 18.00%
Additional Hours - Special Events Manager
Staff time and expenses for additional time reviewing and processing special event applications for events within the City and at City Facilities, including the Plaza, Depot Park, and City Streets. This rate is for hours in addition to hours specified in associated application fee. Hours may result from: additional follow-up on event requirements (vendor business license, payments, etc.), changes to event plans / layout, etc.
No Refund. Charges occur after work has taken place.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
CALCULATION OF FEE
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-11
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Senior Management Analyst 1.00 $56.56 $56.56
Total Salary $56.56
Average of # positions $56.56
Salary Percent
Benefits: $56.56 44.28% $25.04
Operating Expenses: $56.56 24.08% $13.62
Overhead: $56.56 21.62% $12.23
Total Salary Costs: Total $107.45
Previous Fee 2021: New Fee
Fee Effective 2023: $107.00
per hour
% Change: New Fee
Special events hourly rate
Estimated hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SE-12
100-00000-000-35005
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
CALCULATION OF FEE
Hours Rate
Salaries: Senior Management Analyst 1.00 $84.84 $84.84
Total Salary $84.84
Average of # positions $84.84
Salary Percent
Benefits: $84.84 44.28% $37.56
Operating Expenses: $84.84 24.08% $20.43
Overhead: $84.84 21.62% $18.34
Total Salary Costs: Total $161.17
Previous Fee 2021: New Fee
Fee Effective 2023: $161.00
per hour
% Change: New Fee
Special events overtime hourly rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.
No refunds available.
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.
Agenda Item #8.1:
Special Events
FEE COST WORKSHEET NUMBER : SER-01
SERVICE:
DESCRIPTION OF SERVICE:
REFUND POLICY:
PROCESS OF COSTING SERVICE:
SPECIAL NOTES:
Hours Rate
Salaries: Senior Management Analyst 0.50 $56.56 $28.28
Public Works Supervisor 0.75 $47.55 $35.66
Total Salary $63.94
Salary Percent
Benefits: $63.94 44.28% $28.31
Total City Salary Costs $92.26
Hours Rate
Contracted Salary Costs: Police Sergeant - $152.68 $0.00 Senior Management Analyst - $56.56 $0.00
Total Salary Costs: $92.26
Salary Percent
Operating Expenses: $92.26 24.08% $22.21
Overhead: $92.26 21.62% $19.95
Total $134.41
Previous Fee 08/23/2021: New Fee
Use of Electricity Flat Fee for Service Fee Effective 2023: $134.00 Per event + $19 Per Bollard fee
% Change: New Fee
CALCULATION OF FEE
Electrical Bollards
When organizations need to use electricity on the Plaza, it requires them to identify which bollards they need powered on. The Sr. Management Analyst works with the event organizer to identify their needs and what their options are for power. Public Works then needs to remove the safety plate from the bollard, turn on the circuit breaker to the bollard, and test to ensure it is working. Post event Public Works has to turn off the circuit and replace the safety plate to the bollard. The fee is determined by the initial clarification of electrical need and the cost per bollard to turn each one.
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if event has not been held.
Fee is based upon allocation of the costs of personnel, services, and supplies.
Round down to the nearest dollar.
Costs of Police Staff based on Sonoma County Fee Schedule. It is estimated that it takes a Maintenance Worker II 15 minutes to turn on and test one bollard.
Agenda Item #8.1:
SER-02 Plaza North East, North West, & South West Quadrants, per day $300.00 SER-03 Plaza South East Quadrant, per day $400.00
SER-04 Plaza Amphitheater, per day $200.00
SER-05 Plaza Horseshoe Pavement Only, per day $200.00
SER-06 Plaza Rear Parking Lot (only by exception), per day $300.00 SER-07
Plaza Maintenance Fees, per section or area, per event (non-refundable) Based on hourly rate for staff required to perform services and number of hours of work provided
MAINTENANCE CHARGED BASED ON ACTUAL HOURLY
RATES FOR PUBLIC WORKS STAFF.
SER-08
Plaza Security Deposit, Per Quadrant, Section or area, per day (refundable) DEPOSIT AMOUNT EQUALS RENTAL FEE FOR
SECTION(S) RENTED
SER-09 Depot Park Picnic Area 1 & 2 per day $50 per section SER-10 Depot Park Picnic Area 3, per day $100.00
SER-11 Depot Park Volleyball Area #4, per day $100.00
SER-12 Depot Park Parking Lot, per day $100.00
SER-13 Depot Park Maintenance Fees, per section or area, per day $100.00 SER-14 Depot Park Security Deposit, Per Section or area, per day (refundable)
DEPOSIT AMOUNT EQUALS RENTAL FEE FOR
SECTION(S) RENTED
SPECIAL EVENTS, Rental, Maintenance Fees & Security Deposits
Agenda Item #8.1:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Mar 2023
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Part Two of Four Reports: Receive and Discuss Annual Reports from City of Sonoma Community Services Providers
Summary
This is a continuation of the annual reports provided by the City of Sonoma's recreation and community services partners. On March 1, 2023, we started hearing from our partners, due to the amount of time it took to get through the presentations and questions, City staff is expanding the presentations across four meetings with the reports wrapping up on April 19, 2023. Sonoma Health and Recreation Association/SPLASH, Boys and Girls Club Sonoma Valley and Sonoma Community Center will be presenting their annual reports during the meeting. Each entity has been asked to prepare a 5–7-minute report to be followed by questions and answer period.
BACKGROUND
The City of Sonoma has a long history of providing funding to various recreation and community service initiatives through annual grant funding, one-time investments in facilities, financial support for leases, and/or low annual lease rates for property or buildings. In addition, the City has traditionally supported many community events and activities by waiving or reducing city fees and at times, providing direct financial support. The City also has supported non-profits through the years for one-time initiatives or opportunities. The City’s support for a variety of recreation and community services is an important component in ensuring a high quality of life for its residents.
In 2017, the City Council directed staff to create a new program that would take the City's hybrid approach and formalize it, by providing multi-year contracts and/or lease agreements to non-profits delivering core recreation and environment services to the community, support for heritage/legacy community events through fee waivers, and an opportunity to fund/support unique projects that are impactful to the community through a discretionary reserve fund.
On March 15, 2018, this new program "Recreation and Community Services Program and Funding and Policy Guidelines" centralized these partnerships in a manner to allow them to be visible to the community especially since many of these investments have occurred through the years. The City Council reviewed and revised the program on August 3, 2022 (Attachment A).
The purpose of the Recreation and Community Services Program is to centralize and bring together the many investments that the City provides. This updated Program has the following five components:
1. Multi-year contracts with key non-profit organizations which provide core recreation and community service programs where there has been a long City partnership;
2. Fee waivers and financial support for events that celebrate our community’s heritage and history;
Agenda Item #9.1:
3. Fee waivers for community events that celebrate seasonal events and bring our community together; and,
4. Discretionary funding to support unique projects that are impactful to the community/City that may arise during the year without tapping into the City’s reserves; and
5. Enhancement of a “Recreation and Community Services” webpage on the City’s website to provide information and links regarding this program, our partners and the City’s investments.
In many cities, there are city employees and a dedicated Recreation and Community Service Department that deliver youth programs, athletic programs, senior services, arts and theater, and the facilities that operate these programs. In Sonoma, these core recreational programs are provided by non-profits; the City has not provided these programs directly. For many decades, the City has provided annual grant funding to key non-profits which over time became known as the “Tier 1” non-profits. Due to these long-term partnerships, the City and its residents have experienced cost savings through the avoidance of creating a City department with appropriate staffing devoted to recreational and community programs. By leveraging the talents, skills, networks, and resources already available in the community, the City has invested in recreation and community programs for decades. This approach has proven to be a cost effective, efficient, and flexible method to meet the changing needs of the community. Non-profit organizations which provide these recreational and community programs are expert at delivering some traditional services provided by city governments elsewhere.
During FY22/23 budget session, City council members requested a deeper dive into these partnerships, to gain a better understanding of the services being provided as well as a better understanding of the value of the support the City provides. The value is not just the monetary contributions but also in financial support of leases and or low annual lease rates of public property.
The agreements between the City and the community partners contain clauses requesting annual reports to City Council. This year City staff has arranged over a series of City Council meetings to have each of the community partners present an annual report. They were each provided an outline of items to cover, and staff requested they prepare a 5–7-minute presentation.
Below is the list of items that were asked to be covered during the report to City Council.
Introduction & Background including:
• date of formation
• history
• mission
Populations and number of individuals served annually. If available, please include:
• demographic data or analysis of age, race, and socioeconomic information of your customers/clients
• equity-focused programs, practices, outreach strategies, tools, and/or policies that make your programming and services accessible to community members with access and functional needs, language barriers, and/or who need financial assistance.
Financial Information
• High level overview of revenue/grants and expenses
Agenda Item #9.1:
• How the City’s contribution supports your organization and mission • Any significant expenditures or upgrades to facilities/property planned Community Partnerships
• Highlight any partnerships within the community.
What’s New?
• Discuss any new programs, initiatives and instructors or staff.
Attached to the staff report is a copy of each of the presenting community partners current agreements. The current contracts with Sonoma Community Center and Boys and Girls Club of Sonoma Valley are scheduled to sunset at the end of fiscal year 23/24 and Sonoma Valley Health and Recreation Association service agreement expires end of fiscal year 2025. After each presentation City Council will have an opportunity to ask questions of the organization.
Additional action can occur during the annual budget discussions during the review of the Community Services budget item.
Recommended Council Action
Receive annual reports and no action required.
Alternative Actions
Financial Impact
All of the community partnerships are funded through the Community Services Budget and at this time no financial changes to note.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Attachment A_ Adopted 8.3.2022_Community Activities Policy and Procedures Final Agreement_SVHRAc, 2022-2025
BACKGROUND_SPLASH
City of Sonoma Splash Grant Press Release_2.15.23
Boys__Girls_Club_of_Sonoma_Valley_FY2021-2024_signed
Sonoma_Community_Center_FY2021-2024_signed
CC:
Paul Favaro, Board President, Sonoma Health and Recreation Association, SPLASH Dawn Holman, VP of Administration, Boys and Girls Club Sonoma Valley Vanessa Rognlien, Interim Executive Director, Sonoma Community Center Agenda Item #9.1:
CITY OF SONOMA
Approved by City Council on 8/3/2022
RECREATION AND COMMUNITY SERVICES PROGRAM
Funding and Policy Guidelines
PURPOSE
Recognizing the significant, if not crucial, role that recreational and community services programs play in enhancing the overall health and well-being of its citizens, the City has regularly provided funding and financial support to nonprofits providing these services in Sonoma. While a long-term investment, the City’s funding of recreation and community services has not been organized in a centralized manner to allow them to be visible to the community especially since many of these investments have occurred through the years.
The purpose of the Recreation and Community Services Program is to centralize and bring together the many investments that the City provides. This updated Program has the following five components:
1. Multi-year contracts with key non-profit organizations which provide core recreation and community service programs where there has been a long City partnership;
2. Fee waivers and financial support for events that celebrate our community’s heritage and history;
3. Fee waivers for community events that celebrate seasonal events and bring our community together; and,
4. Discretionary funding to support unique projects that are impactful to the community/City that may arise during the year without tapping into the City’s reserves; and
5. Enhancement of a “Recreation and Community Services” webpage on the City’s website to provide information and links regarding this program, our partners and the City’s investments.
BACKGROUND
The City of Sonoma has a long history of providing funding to various recreation and community service initiatives through annual grant funding, one-time investments in facilities, financial support for leases, and/or low annual lease rates for property or buildings. In addition, the City has traditionally supported many community events and activities by waiving or reducing city fees and at times, providing direct financial support. The City also has supported non-profits through the years for one-time initiatives or opportunities. The City’s support for a variety of recreation and community services is an important component in ensuring a high quality of life for its residents.
In many cities, there are city employees and a dedicated Recreation and Community Service Department that deliver youth programs, athletic programs, senior services, arts and theater, and the facilities that operate these programs.
In Sonoma, these core recreational programs are provided by non-profits; the City has not provided these programs directly. For many decades, the City has provided annual grant funding to key non-profits which overtime became known as the “Tier 1” non-profits. Due to these long-term partnerships, the City and its residents have experienced Agenda Item #9.1:
cost savings through the avoidance of creating a City department with appropriate staffing devoted to Recreational and Community Programs. By leveraging the talents, skills, networks, and resources already available in the community, the City has invested in recreation and community programs for decades. This approach has proven to be a cost effective, efficient, and flexible method to meet the changing needs of the community. Non-profit organizations which provide these Recreational and Community Programs are expert at delivering some traditional services provided by city governments elsewhere. The chart below illustrates typical municipal recreation services and who/how those services are delivered in Sonoma.
COMPONENTS OF THE POLICY
Core Recreation and Community Service Partnership Contracts – Based on historical funding and criteria the City Council selected the key non-profits listed below to contract with for their delivery of core recreation and community services on behalf of the City.
a. Sonoma Valley Boys and Girls Club
b. Sonoma Community Center
c. Vintage House
d. Sonoma Ecology Center
Rather than an annual grant process, the City will enter into agreements directly with each non-profit for multi-year contracts. This creates certainty for the non-profit and acknowledges that this is an ongoing service relationship.
To be considered a Core Recreation and Community Service Partner the organization needs to meet the following criteria:
a) Must be an established 501c (3) organization in good standing.
Vintage House
Sonoma Community
Center
Sonoma Ecology Center
SV Field of Dreams
Boys and Girls Club
Sonoma Ecology Center
Sonoma Community
Center
SV Field of Dreams
Sebastiani Theater
Vintage House Sonoma Community
Center
Sonoma Ecology
Center
SV Field of Dreams
Sonoma Community Center
SV Museum of Art
Sebastiani Theater
Agenda Item #9.1:
b) Provides recreation and community services programming that serves a minimum of 5% of the total population of the City of Sonoma
c) The hours of operations and programming exceed 30 + hours a week. d) Must maintain a community facility and ensure it is accessible to the public year-round.
Based on the above criteria, during the annual fiscal year budget process, the City Council can consider adding additional key non-profits for their delivery of core recreation and community services on behalf of the City. If additional Core Recreation and Community Service Partners are added, the funding mechanism outlined in the FUNDING CALCULATION section below remains the same. (It should be noted that adding additional Core Recreation and Community Service Partners could potentially reduce the overall funding available for each partner and/or the Council’s Discretionary Funding.)
Attachment A outlines the history of the City’s financial sponsorship of these recreation/community service nonprofits Other Recreation and Community Services Partnerships: The City has other recreation and community service partnerships that will be included on the City’s Recreation and Community Services web page.
Sebastiani Theatre – In 2016, the City entered a separate agreement with the Sebastiani Theatre Foundation to support the renovation and programming of the Sebastiani Theater. The City has a 25-year lease with the property owners of the Theatre and a sub-lease with the Sebastiani Theatre Foundation. The City pays 50% of the lease (approximately $32,550 annually) with the remaining 50% paid for by the Foundation. In addition, the City is contributing $300,000 to helping with the ADA assessment / improvements needed to the Theatre. These funds are not part of the Community Fund Program, but this partnership relationship is another commitment by the City to recreation and community services.
Sonoma Valley Health and Recreation Association & Swimming Pool – In 2014, the City entered an agreement with Sonoma Valley Health and Recreation Association to support the construction of a swimming pool within the Sonoma Valley. The City’s financial commitment is for a total $250,000 to be paid in 10 annual installments of $25,000 for the value of free and reduced-fee services to be provided to Sonoma Valley residents. This funding begins in FY22/23.
Sonoma Valley Field of Dreams – Since 1992, the City has had a long-term agreement with the Sonoma Valley Field of Dreams for the operation and maintenance of turf areas and playfields.
Sonoma Overnight Support Homeless Shelter – The City has had a contract since 2005 with Sonoma Overnight Support (SOS). In 2008, through the City’s prior redevelopment agency, the homeless facility was purchased and completed. Since 2009, SOS has operated The Haven homeless shelter in a building owned by the City of Sonoma. Currently, the City’s Successor Agency for the Community Development Agency has a multi-year contract with SOS to provide management services for an emergency homeless shelter through 2030 for $30,000 annually. This is funded by Redevelopment Property Tax Trust Fund (RPPTF).
2. City Sponsored “Heritage Events” – The City is fortunate to have several community events hosted by nonprofits that celebrate the heritage of the City or country that have been in existence for over 25 years. The City has been a financial sponsor of these events by waiving fees/staff costs and/or providing direct financial sponsorship funding.
The City Council designates the following events as “Heritage Events”:
a. 4th of July Celebration and Fireworks hosted by VOM Firefighters; b. Valley of the Moon Vintage Festival hosted by Sonoma Valley Vintners and Growers Alliance; c. Bear Flag Celebration hosted by Native Sons; and,
Agenda Item #9.1:
d. Mexican Independence Day hosted by VIDA.
a.
By designating the events above as the City’s Heritage Events, the City provides the following funding:
Fee Waiver / City Sponsorship - City agrees to waive fees and staff time associated with these events and provide sponsorship funding at times. These fee waivers would be included as part of the annual budget process for Council consideration and no longer require a separate action in front of the City Council.
These fee waivers are absorbed by the City’s budget or represent revenue that will not be received. The City will not backfill these fee waivers.
b. Each of the Heritage events must comply with the following:
i. Special Event Policy -- These events will continue to need to comply with the City’s Special Event Policy. City Recognition -- The non-profit organization hosting the Heritage Event will recognize that the City is a financial supporter through this relationship and will provide the City with public recognition through sponsorship identification and other means. The City will provide the non-profits with a copy of its logo for promotional purposes. Annual Report -- On an annual basis, the non-profits will provide City Council with a report on their event.
3. City Sponsored “Community Events” – The City also has historically helped support several events for the community to come together to celebrate seasonal special times. Traditionally, each of these events was required to request a fee waiver annually on the City Council’s agenda in addition to going through the City’s Special Event procedure.
The City Council designates the following events as “City Sponsored Community Events”:
a. Sonoma City Party hosted by the City of Sonoma;
b. Sonoma’s Tuesday Night Market hosted by the City of Sonoma; c. Cinco de Mayo hosted by La Luz;
d. Plaza Lighting Celebration hosted by Sonoma Valley Visitors’ Bureau, Tourism Improvement District and the City of Sonoma;
e. Spring Egg Hunt hosted by Soroptimist;
f. Hot Chocolate with Santa hosted by Soroptimist and Sonoma Valley Fire District; and, g. SVHS Homecoming Rally and Parade hosted by Sonoma Valley High School.
By designating the events above as the City’s Community Events, the following is established:
a. Fee Waiver / City Sponsorship - City agrees to waive fees and staff time associated with these events and provide sponsorship funding at times. These fee waivers will be included as part of the annual budget process for Council consideration and no longer require a separate action in front of the City Council.
These fee waivers are absorbed by the City’s budget or represent revenue that will not be received. The City will not backfill these fee waivers.
b. Special Event Policy -- These events will continue to need to comply with the City’s Special Event Policy. c. City Recognition -- The non-profit organization hosting the Community Event will recognize that the City is a financial supporter through this relationship and will provide the City with public recognition through sponsorship identification and other means. The City will provide the non-profits with a copy of its logo for promotional purposes.
d. Annual Report -- On an annual basis, the non-profits will provide City Council a report on their event.
FUNDING CALCULATION
The Sonoma City Council will fund the Community Recreation and Community Services Program through a calculation equal to 1.5% of designated General Fund Tax Revenue sources. The specific General Fund Tax Revenue sources used in calculation of the amount of grant funding available include: Property Tax-Secured, Property TaxUnsecured, Property Tax-Supplemental, Property Tax-HOPTR, Property Tax-County Collection, ERAF (State Transfer), Agenda Item #9.1:
Sales/Use Tax, VLF Swap, Measure J-Local Sales Tax, TOT, Franchise Tax, Business License Tax and Property Transfer Tax.
The total amount of funding may vary from year-to-year based on budget calculations and will be set annually through the adoption of the budget. There will be two categories of funding under the Community Fund. Each component is treated separately.
CORE RECREATION AND COMMUNITY SERVICES FUND (90%)
Of the total Community Fund calculation (1.5%), a total sum of 90% shall be available to fund contracted recreation and community services, heritage events and community events. However, any unprogrammed funding will be categorized as Council Discretionary Use.
COUNCIL DISCRETIONARY USE (10%)
The remaining 10% of funding will remain as a set-aside for distribution by Council as general-purpose funding which may be used to support special events or smaller special purpose initiatives that become apparent throughout the fiscal year. Requests Council Discretionary funding shall be brought forward individually to the City Council. The City Council may decide to create a more formal policy or parameters about this discretionary funding in the future. Any non-programming funding from the Core Recreation and Community Service funding that isn’t programmed shall roll to Council Discretionary use.
CONTRACTUAL PARAMETERS
The following information pertains to the multi-year contracts for Recreation and Community Service providers.
These components will be included in each contract.
ACCESS AND AFFORDABILITY -- The NON-PROFIT shall maintain affordable membership fees and offer financial aid when necessary.
ANNUAL REPORT -- The NON-PROFIT shall provide an annual written and oral report to City Council to provide sufficient information to track the accomplishment of the core services provided. The annual report should include financial statements, how the City funds were spent, a re-cap on policies/programs to ensure equitable access to address local disparities, and basic demographics of population served. The CITY may provide a more specific deadline during the term of the contract if needed.
CITY USE OF SPACE – The NON-PROFIT will provide the City with use of their facilities at no charge for special events, town hall meetings, workshops, or other activities. The CITY will work with the NON-PROFIT to find dates/times that do not significantly impact the non-profit.
EMERGENCY SUPPORT – The NON-PROFIT acknowledges the City’s role as emergency operations lead for the city and its provision of mutual aid support to Sonoma Valley. The CITY reserves the right to request the NON-PROFIT for assistance (shelter management, use of space, volunteers, etc.) if a declaration of emergency is called by the CITY.
The City may enter into a separate more specific emergency support contract if deemed necessary.
SPONSORSHIP -- NON-PROFIT recognizes that the CITY is a major financial supporter through this contract and will provide the CITY with public recognition through sponsorship identification and other means. The CITY will provide the NON-PROFIT with a copy of its logo for promotional purposes.
WEBSITE / COMMUNICATION – The CITY will maintain a “Recreation and Community Services” page on its website to promote and recognize the partnership outlined in this contract. The CITY will link to the NON-PROFIT to assist in information dissemination to the public. The NON-PROFIT agrees to help the CITY promote and spread the word Agenda Item #9.1:
about key CITY news or opportunities. The CITY also agrees to help communicate about key recreation and service opportunities provided by the NON-PROFIT to the public on an occasional basis.
COORDINATION MEETINGS – The NON-PROFIT agrees to participate in regular meetings with the CITY and other key recreational non-profits as requested to help coordinate and further enhance recreation and community services within the community.
FUNDING REDUCTIONS DUE TO CITY ECONOMIC CONDITIONS -- If the financial condition of the City necessitates funding decreases in City programs, the City Council shall consider the needs of all City department programs, in light of the City Council’s priority setting guidelines, and the Recreational and Community Programs budget will be considered as one of these department programs. This means that the annual amount of a contribution within a multi-year contract may be reduced based on City budget reductions. The City will provide the non-profit with notice should this occur.
CONTRACT PAYMENTS -- The CITY reserves the right to pay the NON-PROFIT in a single installment or in “draws” at its sole discretion.
PROGRAM HISTORY
The Sonoma City Council has contributed grant funding to non-profits through the years. Traditionally, the focus of the City’s grant funding program was to support three, and then four non-profits that provide core recreational and community services since the City does not operate an in-house recreation and community services department.
Historically, funding for these organizations had been considered as part of the annual budget process and each year the “Tier 1” non-profits were required to file an annual grant submission with a project/program to be funded.
The Sonoma City Council, through its adoption of the 2015-16 Council Goals, directed the creation of a Sonoma Community Fund equal to 1.5% of General Fund Tax Revenue sources to provide grants for nonprofit community service organizations. In the FY 2015-16 Budget, the total funding for the Community Fund totaled $188,000 which was allocated to fund the Tier 1 programs in their final year of guaranteed funding under the former Recreation Funding Policy.
In FY 2016-17, new Community Funding competitive grant guidelines were adopted with a different approach allowing broader funding access to all non-profit agencies in Sonoma. It was the Council’s intention to distribute the designated funds available to a wider span of agencies to benefit more organizations and services. While it was understood that there would not be sufficient dollars to fund all agencies and requests, the format of this grant program would allow reconsideration each year for funding of local organizations and give greater opportunity to all non-profit applicants. In the FY 2016-17 Budget, the total available funding for the Community Fund amounted to $194,385. Per the Community Fund Grant Guidelines, 90% ($174,900) was awarded as competitive grants and 10% ($19,485) was set aside as “Council discretionary funds” which was awarded by Council for general purposes (such as Plaza fee waivers, mini-grants, etc.) The FY 2016/2017 competitive grant application period opened on March 16, 2016 and closed on April 29, 2016. The City received 23 grant applications requesting a total dollar amount of $450,955 ($276,055 above the funds available). City staff reviewed the 23 applications and 17 non-profits were recommended for funding.
As part of the discussions in 2016, the City Council expressed a desire to have a new policy before initiating the community funding process for the FY 17/18 budget. On March 20, 2017, the City Council held a study session to review the City’s Community Fund Grant program. At the end of the study session, Council directed staff come back with a hybrid approach that would provide multi-year contracts to non-profits delivering core recreation and environment services to the community, support for heritage/legacy community events and a further discussion of any competitive grant program based on overall funding and a refined focus Agenda Item #9.1:
In June of 2022, City Council requested an update to the current Community Funding Policy to allow City Council the ability to add additional Core Recreation and Community Service partner. The policy has been updated to include that option.
###############################################
Agenda Item #9.1:
ATTACHMENT A -- HISTORY
Year Boys and
Girls Club
Community
Center
Vintage
House
Sonoma
Ecology
Center
Total
Sustained
Funding
Community
Grants
(All Other)
Total
1985-86 - 11,700 11,700
1986-87 - 13,500 13,500
1987-88 - 14,475 14,475
1988-89 33,525 20,000 53,525 12,000 65,525
1989-90 22,000 22,000 44,000 15,000 59,000
1990-91 22,000 22,000 44,000 15,000 59,000
1991-92 22,000 20,000 42,000 5,325 47,325
1992-93 - - - - -
1993-94 20,000 24,000 44,000 - 44,000
1994-95 20,000 5,000 25,000 - 25,000
1995-96 20,000 12,500 32,500 1,000 33,500
1996-97 20,000 12,500 32,500 - 32,500
1997-98 20,000 12,500 32,500 - 32,500
1998-99 54,000 15,000 69,000 5,000 74,000
1999-00 54,000 15,000 69,000 - 69,000
2000-01 61,000 43,000 7,500 111,500 - 111,500
2001-02 68,000 64,000 30,000 162,000 20,000 182,000
2002-03 68,000 69,000 30,000 167,000 133,000 300,000
2003-04 67,000 54,000 30,000 151,000 49,000 200,000
2004-05 67,000 54,000 30,000 151,000 49,000 200,000
2005-06 70,000 55,000 31,000 156,000 35,500 191,500
2006-07 71,500 58,370 31,130 161,000 35,550 196,550
2007-08 74,905 - 39,795 25,000 139,700 100,300 240,000
2008-09 59,400 - 30,800 19,800 110,000 - 110,000
2009-10 59,400 - 30,800 19,800 110,000 - 110,000
2010-11 58,000 36,000 30,000 22,000 146,000 - 146,000
2011-12 51,040 26,400 26,400 19,360 123,200 - 123,200
2012-13 51,040 26,400 26,400 19,360 123,200 - 123,200
2013-14 58,000 26,400 30,000 22,000 136,400 - 136,400
2014-15 69,600 31,680 36,000 26,400 163,680 - 163,680
2015-16 70,725 43,000 36,900 27,675 178,300 - 178,300
2016-17 20,000 25,000 25,000 20,000 90,000 84,900 174,900 2017-18 $50,000 $35,000 $35,000 $42,800 $162,800 0 $204,885 2018-19 $55,000 $40,000 $40,000 $47,800 $182,800 $59,106 $241,906 2019-20 $62,740 $40,000 $40,000 $25,000 $167,740 $74,166 $241,906 2020-21 $46,750 $34,000 $34,000 $21,250 $136,000 $49,874 $185,874 2021-22 $55,000 $40,000 $40,000 $25,000 $160,000 $47,097 $207,097 2022-23 $55,000 $40,000 $40,000 $25,000 $160,000 $111,852 $271,852 Agenda Item #9.1:
TOTAL
1985-2017
1,676,625 1,021,750 730,725 477,245 3,906,345 984,430 4,890,775 *Based on a review of published City Budgets. Actuals may vary somewhat.
Agenda Item #9.1:
CITYOF SONOMA AGREEMENT
with
SONOMA VALLEYHEALTHAND
RECREATION ASSOCIATION
Recreation A q u a t i c Programs for City of Sonoma
Community FY 22/23, FY 23/24, and FY 24/25
This AGREEMENT made and entered into on this 1st day of September2022,by and between the City of Sonoma, a municipal corporation (hereinafter CITY) and Sonoma Valley Health and Recreation Association a California non-profit corporation (“SVHRA”)dba as Sonoma Splash.
WHEREAS, the SVH RA has plans to provide a valuable service to the CITY through its efforts to provide |ow—cost youth swim lessons, senior ?tness programs, special needs programing including athletic rehab, aquatics therapy, and Special Olympics, Sumer programs such as youth camps, recreational swim team, and Red Cross certi?cation programs and open community and family swim; and, WHEREAS, the CITY does notdirectly provide recreation or community services and historically has relied upon non—profitand other organizations operating in the City and in the unincorporated area of the Sonoma Valley (‘‘valley’’)to provide the recreational services, programs, and facilities to the City’s citizens that the City might othen/vise provide were it to have a recreation department. Recognizing the significant, if not crucial, role that recreational programs play in enhancing the overall health and we|l—being of its citizens, the City has regularly provided funding and financial support to such organizations; and,
WHEREAS, residents of the City have expressed wide—spread support for the construction and operation of a swimming pool complex, open and available to City and County residents alike.
Many children and adults use swimming as a critical component to their daily exercise and health routines. Competitive swimming programs in the City and Sonoma Valley have been disadvantaged because of the lack of any community swimming facility. SVHRA intends to make its facility available to competitive swimming activities. SVHRA intends to offer swimming classes and instruction as part of the programs it will provide. Teaching children and adults how to swim saves lives and promotes the health and welfare of the people of the City. Providing swimming opportunities to the City’s residents and citizens of Sonoma Valley is an important, public objective worthy of the City's support; and
WHEREAS, SVHRA intends to offer some of its programs to qualified individuals without cost and grant scholarships to other persons allowing them to use the swimming pool and the programs SVHRA intends to provide at a reduced cost, or without charge altogether. The City desires to proposes to offer to City and Valley residents. WHEREAS, the CITY entered into an agreement with SVHRA on October 20, 2014 and allocated $250,000 in funding to go towards the building of a community aquatics center; and Page 1 W Agenda Item #9.1:
WHEREAS, on May 22, 2020, the President of SVHRA sent a letter to then City Manager Cathy Capriola communicating the Boards decision to move the aquatic complex site from 175 Verano Avenue to Sonoma Valley High School. Two conditions of the original agreement were that the community pool be located at 175 Verano Avenue in the Springs and that operations were to commence by the seventh anniversary of the agreement; and WHEREAS, the SVHRA Board acknowledged the economic impacts brought the Covid~19 pandemic and released the City from the original agreement made on October 20, 2014, but requested that the City of Sonoma provide $25,000 per year for ten years to fund public programs for residents of Sonoma Valley at the community pool under development by SVHRA with the funding beginning when the community pool was open and operational; and
WHEREAS, the aquatic center is scheduled to open on October 16, 2022; and WHEREAS, the City reallocated the funding provisions for SVHRA to be awarded in $25,000 annual increments for 10—years to help subsidize swimming programs for Sonoma residents; and WHEREAS, the CITY would like to structure |ong—term partnerships with key non—profits,like SVHRA, which provide core municipal type recreation and community services; and WHEREAS, the CITY has relied on certain representations in authorizing the execution of this agreement; and WHEREAS, the Sonoma Splash is willing and able to perform the services herein provided; and WHEREAS, both parties acknowledge that the facility is located on school district property, and this agreement is subject to the Joint Use Agreement between SVHRA and SVUSD.
NOW, THEREFORE, ITISAGREED by the parties hereto as follows:
1. The Sonoma Valley Health and Recreation Association will provide the following core recreation and community services to community members of Sonoma and partnerto the CITY subject to the Joint Use Agreement we have the SVUSD:
a. Support for the operations of a swimming pool complex, open and available to the City and County residents alike.
b. Provide |ow—cost youth swim lessons. c. Provide senior ?tness programs. d. Make the facility available to local competitive swimming programs and activities.
2. The CITY will Contract with SONOMA SPLASH forthree years — FY22/23, FY 23/24 and FY 24/25
3. Funding from the ClTY to SVHRA is based on the original agreement dated October 20, 2014, to fund $250,000 to build a community aquatics center. This agreement was terminated on May 22, 2020 as the original terms reallocated to provide public programs for residents of Sonoma at the community pool under development by SVHRA. The funding of $25,000 for ten years will begin when the community pool is open and operational. Qty Agenda Item #9.1:
Sonoma Valley Health and Recreation Association
a. The City reserves the rightto determine whether the payment shall be done annually, quarterly, or monthly for each year.
FY 22/23
City Sponsorshipl
Service Contract
Annual $25,000.00
Quarterly $6,250.00
Monthly $2,083.33
**The CITY reserves the right to decrease the amount of the above allocation based on a recession or other economic situation that reduces the ClTY's revenue or ifthe CITY is forced to reduce other operational expenses. In the instances described above, the CITY will give the SVHRA informal notice at 60 days and a formal notice at 30 days and reduce the allocation for a period of time and an amount ofthe ClTY's choosing.
In consideration, the SVHRA promises and agrees to the conditions outlined in Attachment A. Attachment B provides a broader overview ofthe SVH RA as background for this contract.
SVHRA agrees to solicit memberships, apply for grant funding, and conduct fund raising events to supplement the revenue received from the CITY.
. The SVHRA agrees to account for all funding provided and to keep complete books and records thereof and to make available and to submit to audit by the CITY all such records upon the CITY'S request and without prior notice.
. The SVHRA shall indemnify, hold harmless and defend the CITY, its agents and employees for all liability, actions, claims, damages, costs, or expenses including attorney's fees and witness costs which may be asserted by any person including the SVHRA arising out of or in connections with the performance by the SVHRA hereunder except that arise out ofthe sole negligence ofthe CITY. . The SVHRA shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to non—discrimination in employment because of race, ancestry, color, sex, age, national origin, religion, marital status, medical condition, or disability and in regard to access to facilities, programs and services by persons with disabilities.
agreement without written consent of the other, and no assignment shall be of any force or effect whatsoever unless and until the other party shall have so consented. Page 3 Agenda Item #9.1:
Sonoma Valley Health and Recreation Association
10. LivingWage Ordinance Compliance —— Nonprofit service contractors which receive contracts from the city of $75,000 or more in a 12-month period are subject to the LivingWage Ordinance. Unless othen/vise exempt in accordance with the provisions ofthe Ordinance, this contract is subject to the applicable provisions ofthe LivingWage Ordinance (LWO) ofthe CITY as amended from time to time and available on the City's website. Ifsubject to the Living Wage ordinance, the following conditions apply:
a. CONTRACTOR/CONSULTANTassures payment ofa minimumwage rate to employees as defined inthe LWO and as may be adjusted each July 1and provision of benefits as defined in the LWO.
b. The CONTRACTOR/CONSULTANT, whetheran employer, as defined inthe LWO, orany other person employing individuals, shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the CITY with regard to the employer's compliance or anticipated compliance with the LWO. c. Any Subcontractentered into bytheCONTRACTOR/CONSULTANT relatingto this Agreement shall be subject to the provisions of the LWO. d. CONTRACTOR/CONSULTANTshall, immediately upon execution ofContract, provide notification to all affected employees of the wage required to be paid pursuantto the LWO.
e. CONTRACTOR/CONSULTANTshall provide, upon demand by CITY, documents and information verifyingcompliance with the requirements of the LWO. f. CITY shall have the authority, under appropriate circumstances, to terminate this contract and otherwise pursue legal remedies that may be available ifthe City determines that the subject CONTRACTOR/CONSULTANT has violated provisions of the LWO.
11. At any time and without cause, the CITY shall have the right in its sole discretion to terminate this agreement by giving written notice to the SVHRA. lnthe event of such termination, CITY shall pay the SVH RAfor services rendered or committed to be providedby SVHRA using CITY funding to such date but shall have no obligation to pay any amount beyond the date of termination. Any annual portions shall be prorated. Notwithstanding the above language, this agreement shall terminate on June 30,2025, unless extended by mutual agreement ofthe parties. The CITY shall provide 60—days’notice ofClTY intention to terminate prior to termination.
deducted from any unpaid amount, the amount of damage, ifany, sustained by the CITY by virtue of the breach of the Agreement by the SVHRA. ltis understood by the parties that this remedy is not exclusive, and the CITY reserves its rights to other remedies for breach in both law and equity. 13. The SVHRA covenants that it presently has no interest and shall not acquire any interest, direct or indirect which would conflict in any manner or degree with the performance of its services Page4 Agenda Item #9.1:
Sonoma Valley Health and Recreation Association
hereunder. The SVHRA further covenants that inthe performance of this contract, no person having any such interest shall be employed.
14. lnthe event either party brings an action or proceeding for damages arising out of the other's performance under this Agreement or to establish the right or remedy of either party, the prevailing party shall be entitled to recover reasonable attorney's fees and costs as a part of such action or proceeding.
15. Nothing contained in the agreement shall be construed to create and the parties do not intend to create any rights in third parties.
16. Notices and payments shall be mailed to the parties at the following addresses:
City Ma”a9er Paul Favaro, President
CityofSonoma SVHRA
NO.1 The Plaza BOX
SOnOma Sonoma
17. Nothing contained inthis agreement or otherwise shall be construed as constituting ajoint venture between the CITY and the SVHRA. The services provided by the SVHRA shall be solely the responsibility ofthe SVHRA.
18. This Agreement represents the entire and integrated agreement between CITY and SVHRA and supersedes all prior negotiations, representation, or agreements, eitherwritten or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties.
19. The laws ofthe State of California shall govern the rights, obligations, duties, and liabilities ofthe parties to this Agreement and shall also govern the interpretation ofthis Agreement.
INWITNESS WHEREOF, the parties hereto have hereunto set their hands and the day and year first above written.
CITYOF SONOMA
Sue Casey, Interim City Manager S Paul av ro, President DATE
‘ C’/‘°/L1 DATE
/c7]2—"t (12,
ATE T City Clerk, Rebeka Barr DATE X3
Agenda Item #9.1:
Sonoma Valley Health and Recreation Association
ATTACHMENT A —ADDlT|ONALCONDITIONS
ACCESS AND AFFORDABILITY —— The SVHRA shall maintain affordable membership fees and offer financial aid to the best of its ability within the constraints of its financial resources.
ANNUAL REPORT ~~ The SVHRA shall provide an annual written and oral reportto City Council to provide sufficient information to track the accomplishment ofthe core services provided. The CITY may provide a more specific deadline during the term of the contract if needed.
CITY USE OF SPACE —TheSVHRA will provide the City with use oftheir facilities at no charge for special events, or other activities, within the constraints of the Joint Use Agreement with SVUSD.
The CITY will work with the SVHRA to find dates/times that do not significantly impact the SVHRA.
EMERGENCY SUPPORT —The SVHRA acknowledges the City's role as emergency operations lead for the city and its provision of mutual aid support to Sonoma Valley. The CITY reserves the right to request the SVHRA for assistance (shelter management, use of space, volunteers, etc.) if a declaration of emergency is called by the CITY. The CITY understands that SVHRA can only work within the constraints of their Joint Use Agreementwith SVUSD. The City may enter into a separate more specific emergency support contract if deemed necessary.
SPONSORSHIP —— SVH RA recognizes that the CITY is a majorfinancial supporterthrough this contract and will provide the CITY with public recognition through sponsorship identification and other means.
The CITY will provide the SVHRA with a copy of its logo for promotional purposes.
WEBSITE /COMMUNICATION —The CITY will maintain a "Recreation and Community Services" page on its website to promote and recognize the partnership outlined in this contract. The CITY will link to the SVHRA to assist in information dissemination to the public. The SVHRA agrees to participate in the Community Partner monthly meeting, and will make attempts where appropriate to disseminate City information to their community. The CITY also agrees to help communicate about key recreation and service opportunities provided by the SVHRAto the public on an occasional basis.
COORDINATION MEETINGS —The SVHRA agrees to participate in regular meetings with the CITY and other key recreational non-profits as requested to help coordinate and further enhance recreation and community services within the community.
FUNDING REDUCTIONS DUE TO CITY ECONOMIC CONDITIONS —— lfthefinancial condition ofthe City necessitates funding decreases in City programs, the City Council shall consider the needs of all City department programs, in light of the City Council's priority setting guidelines, and the Recreational and Community Programs budget will be considered as one of these department programs. This
CONTRACT PAYMENTS
—— The CITY reserves the rightto paythe SVH RA in a single installment or in "draws" at its sole discretion. Page 5 @(©/ Agenda Item #9.1:
Sonoma Valley Health and Recreation Association
ATTACHMENT B - PROGRAM OVERVIEW
Programming FY 22/23, FY 23/24, & FY 24/25: a. Support for the operations of a swimming pool complex, open and available to the City and County residents alike.
Provide low—costyouth swim lessons.
Provide senior ?tness programs.
d. Provide special needs programming such as athletic rehab, aquatics therapy and Special Olympics. e. Make the facility available to local competitive swimming programs and activities. f. Consider the creation of summer programming and youth camps g. Provide Red Cross or similar certification programs.
Agenda Item #9.1:
Agenda Item #9.1:
Sonoma Valley
Health &
Recreation
Association
Sonoma City
Council
presentation
March 15, 2023
Background
Information
Agenda Item #9.1:
Sonoma Splash – Overview
Mission Statement
• Sonoma Valley Health and Recreation Association, known as Sonoma Splash, partners with SVUSD to provide a financially sustainable state-of-the-art aquatic facility that creates a vibrant community hub where all Sonoma Valley residents can safely learn to swim, participate in aquatic activities, and have fun in the water. We stress accessibility and affordability, so cost is not a barrier to access.
Organizational History
• In 2005, the Sonoma Valley high school swimming pool, which also served as the only public access community pool in Sonoma Valley, was abruptly closed. Soon after, an existing 501(c)3 nonprofit, The Sonoma Valley Health & Recreation Association was re-purposed to focus solely on building a community access aquatic facility for all Sonoma Valley residents. The nonprofit became known as Sonoma Splash and worked over 15 years to bring a community pool to the Valley.
• Initially we explored city, county and state funding (of which there was none) and private funding. While we received generous private donor support initially, it was not enough to finance a $15M facility. We finally succeeded by partnering our private funding with the Sonoma Valley Unified School district to design, build and open in Oct 2022 the new state-of-the-art facility located on the high school campus. This is an excellent example of a partnership between a school district and a nonprofit to provide both community and student benefits.
• However, it's not just about a having a state-of-the-art pool complex: Accessibility is a priority and we offer a variety of aquatic programming so all Sonoma Valley residents can find programs that meet their needs. • We also know that affordability, through generous scholarship programs and partnerships with other nonprofits, will be needed to ensure cost is not a barrier to providing a true community gathering place. • Our facility design & management, program development, and fundraising is done with accessibility, affordability and financial sustainability principles in mind.
Agenda Item #9.1:
Sonoma Splash – Overview
Financial Summary
• Projected 2023 expenses are approximately $920K, which will be paid for through pass sales, program fees and grants
• Major expense is in our well-qualified staff (3 full-time, ~30 part-time); we are proud to bring these jobs, mostly for teens and young adults, to our community. There will be even more jobs available in the summer! • Our goal is to offer 50% of program participants full or partial scholarships, accounting for approximately 30% of program fees
Major Active Partnerships
• City of Sonoma – Community Swim Days (see attached press release) and summer learn-to-swim programs • Boys & Girls Club – Year-round learn-to-swim programs • Mentoring Alliance – Individual learn-to-swim and recreational swim sessions • Currently in discussion with a number of other local non-profits as well Active Programs
• Our program development is planned around water safety principles, and our lifeguards and instructors are all appropriately trained and/or certified.
• We have a broad range of programs, already active or in development, across multiple user groups covering all members of the community, as shown on the grid of activities offered and the program descriptions later in this document.
Agenda Item #9.1:
Sonoma Splash – Sonoma City Grant
Background
• Sonoma Valley Health and Recreation Association first presented to the Sonoma City Council in 2014, asking for a financial commitment to support local programming for the planned aquatic center. • The City Council approved a $250,000 grant, to be paid in equal installments over ten years (beginning when the pool became operational) with an expiration date of seven years from grant approval (2021). • The aquatic center opened in October 2022. We missed the expiration date by one year! 2022 City Grant
• The City Council agreed to honor the initial grant approval, with a modification to a three-year grant at $25,000 annually with the possibility of extending beyond the three years. • The focus of the grant is to provide recreational opportunities for community members. • SVHRA received the first annual $25,000 grant in October 2022. • Grant expenditures in the first year are focused on providing Free Community Access Days and Youth Learn-toSwim Camps and Lessons. • Over 260 community members attended the first free Community Day held on February 20, 2023! Families, seniors, teens and kids all enjoyed the sunny day together, and the sounds of laughter and splashing filled the air!
• We worked closely with Sarah Taylor, the City of Sonoma’s PIO, to ensure that City and SVHRA communications were consistent, and to ensure the news was being released and communicated for maximum impact and engagement.
Agenda Item #9.1:
Basic Water
Safety/Learn to
Swim (LTS)
Competitive
Programs
Physical Fitness/
Recreational
Recreational Therapy Special
Needs
Community
Programming/
Events
Educational
Programs
Baby/Tot P&T class Free Swim/Play
Baby Buddha Class
Free Swim/
Play
Special Events StoryTime/
Water Play
Pre-K Swim lesson
Vamos a Nadar
Free Swim/Play
Baby Buddha Class
Free Swim/
Play
Pool Parties StoryTime/
Water Play
Elementary
(K-5)
Swim Lessons
Vamos a Nadar
Pre-Team
Pre-team and
Sea Dragons
Water Polo
and Splash Ball
Free swim
Pre-team
Sea Dragons
Water polo
Free Swim
Camps
Aqua Therapy
Water Yoga
Warm Pool
Classes
Pool Parties Summer &
Break Camps
Middle
(6-8)
Pre Team
Junior Guard
Vamos a Nadar
Pre-Teen LTS
Sea Dragons
Water Polo
Synchronized
Swimming
Triathlon
Free Swim
Swim team
Water polo
Synchro
Triathlon
Free Swim
Camps
Scuba
Aqua Therapy
Water Yoga
Warm Pool
Classes
Movie Nights
Babysitter
Class
Pool Parties
Summer&
Break Camps
High
School
Lifeguard
Training
Teen LTS
Swim Team
Water Polo
Synchro
Novice Fitness Class
Free Swim
Water polo
Triathlon training
Free Swim/
Play
Scuba
Sports
Therapy for
Injuries
Athlete
Prehab
Special Ed/
Warm Pool
Classes
Movie Nights
CPR /First
Aid Cert
Lifeguard cert
Study-andSwim
Program
Adult/
Senior
Vamos a Nadar
Adult Lessons
Masters Swim Masters Swim/WP
Water Aerobics
Lap Swim
Water Yoga
Synchro
Free Swim
Scuba
Small Group
PT
Aqua Fit
Free Swim
Warm Pool
Classes
CPR /First
Aid Cert
Lifeguard cert
First
Responder
Training
Family/
Mixed Age
Free Swim
Scuba
Community
Days (Free)
Movie Nights
Agenda Item #9.1:
Basic Water Safety Classes
Learn to Swim Classes - These classes will focus on teaching basic water safety skills to infants. Toddlers, pre-k.
Elementary, middle school (pre-teens), teens, adults and seniors. Ages 3 mos. – 99 years • Goal of class – participants become water safe and can enjoy more water activities Vamos a Nadar – This is a program run through the County to offer a free swim lesson and safety talk to community members and then give them a coupon for a session of swim lessons to be redeemed at our facility.
Designed to reduce drowning deaths in our community, Vamos a Nadar has reached more than 2,000 young people in Sonoma County since launching in 2004. The workshops, taught by Regional Park lifeguards and staff, educate parents and children about the hazards presented by pools, rivers, and lakes. Among other things, the classes inform parents how to evaluate conditions, emphasize the importance of observing aquatic safety rules, provide tips for monitoring children as well as rescue techniques for areas where lifeguards are not present. Ages 4-14
Competitive Programs
Sea Dragons Pre-Team – This group of kids is a transitional class after swim lessons and before swim team.
Children continue to work on all 4 strokes and their technique and endurance. Ages 5-13 Sonoma Sea Dragons Youth Swim Team – A year-round USA Swimming competitive swim team offering high quality professional coaching and technique instruction for all ages and abilities. Their mission is to provide a safe, healthy, and positive community where members, of all levels of ability, can achieve success through their experiences in competitive swimming. Ages 5-18
Water Polo /Splashball – Splashball is a basic introduction to water polo and is appropriate for new players 5 to 10 years old. Practices are held in shallow water, so kids only need to be water safe to participate.
Age Group Water Polo – An 18 and under water polo club serving the Sonoma Valley offering a variety of programs.
Agenda Item #9.1:
Synchronized Swimming – We plan to develop a synchronized swimming program offered at our pool for both children and adults.
Triathlon Training – We plan to introduce children to the sport of triathlons and start a club. We will also offer triathlon workshops at the pool giving sport-specific training to adults Masters Swimming – A United States Masters Swimming program with quality coaching for adults 18+ who want a group workout. Members also compete in both open water and pool meets.
Masters Water Polo – Currently rent space to Napa Valley Masters Water Polo Club. Goal is to start our own masters water polo club to give adults 18+ in the Sonoma Valley a place to come together and play water polo.
Physical Fitness
Free Swim/Play – Children-adults can get activity points just be playing in the water! *Included with Pass Baby Buddha Yoga Class – Held in our Community Room parents and their toddlers are lead through yoga moves together.
Water Aerobics – An upbeat fitness class designed to get heartrates up, while strengthening body and soul. *Included with Pass
Water Yoga/Ai Chi – Stretching and strengthening yoga moves in our 90 degree pool. *Included with Pass Fitness Swim Class (for Teens/First Responders/Adults) – Introductory fitness swim class for teens not wanting to be on a competitive team, or wanting to cross-train for another sport. Also offered for adults not ready for our Masters swim group. Also offered for first responders wanting to stay fit for their profession.
Agenda Item #9.1:
Recreational Swim Programs (in addition to free swim)
Swim Camps – Camps to offer children a learning and fun environment during their school breaks. Each camp will have a focus for the week and include lessons related to that focus. Camps will also include fun activities, team building games and free swim time.
Scuba – Kids and adults will be introduced to scuba. Scuba certification classes will also be offered in the future.
Therapeutic Programs
Small Group Physical Therapy Classes – Physical Therapists will lead a small group in a therapeutic class for both prehab and rehab.
Physical Therapy Sessions – Sonoma Valley Hospital will rent space in the warm pool to offer aqua therapy to their patients.
SVHS Special Ed classes – Special Education classes from Sonoma Valley HS will use the warm pool to work with their students.
Sports Therapy – Pools will be used for prehab or rehab for sports injuries.
Community Events and Community Service Programming
Community Days – Designated days for free community swim (co-sponsored with City of Sonoma) Pool Parties – The facility can be rented for period of 2 hours at time for parties. Renters can use the community room and have access for their guests in the pools during recreational swim hours.
Movie Night – Float in inner tubes while watching a movie on the scoreboard.
Agenda Item #9.1:
Floating Pumpkin Patch – Yearly event where community members can pick out their pumpkin in from the floating patch in the pool. Other activities will be offered.
Koffee Klatsch – Following yoga class on Mondays or Fridays at 10:00, meeting in community room for coffee, tea and a catch up. Possibly adding a craft project each week.
Spring Egg Dive – Egg hunt and dice for all ages, games, meet and greet with Bunny, snacks and swimming! Junior Guard Program – This camp is designed to teach elementary and pre-teens what it takes to be a lifeguard. Junior Lifeguards receive introductory training in several of the skills that are necessary for lifeguards, such as Physical Fitness, Health and Nutrition, Swimming Skills, First-aid/CPR, basic water assists, team building games and new fun challenges daily. Run as a summer camp. Ages 9-14 Lifeguard Training – This valuable community service provides instruction and certification for lifeguards.
Taught by our head lifeguard, Nick Brennan, this is a 4 day class and results in Red Cross Lifeguard certification as well as CPR and First Aid certifications. Ages 15+ CPR/First Aid Training – Splash will be offering Red Cross CPR and First Aid certification classes to the Community.
Babysitters Certification Class – This in-person childcare certification course is designed for those ages 11 to 15, and builds on the skills in our Babysitting Basics class. With leadership development, information on building your business, tips for keeping children safe, helping children behave, basic first aid, and more, it's the next step in your training.
Educational Programs
Storytime for Toddlers/PreK – Gather for storytime in Community room followed by a playtime in the warm pool Study and Swim – High School students will come over after school to study and get homework help, followed by playtime in the pool.
Agenda Item #9.1:
FOR IMMEDIATE RELEASE
Sonoma Splash & City of Sonoma to Host Series of Free Community Swim Days Three-Year Recreation Partnership Aims to Increase Access and Engage Broader Community Sonoma, Calif. (February 15, 2023) – Sonoma Splash announced today that it would host a series of free community swim days beginning President’s Day - Monday, February 20th - at the new aquatics center at Sonoma Valley High School. The series, funded by a portion of the grant awarded to Sonoma Splash by the City of Sonoma in 2022, will allow residents to experience the pools first-hand, learn more about the robust and affordable community programming offered and enjoy a day at the state-of-the-art facility. “We’re grateful the City of Sonoma has brought us on as a recreation partner and look forward to the positive impact their funding will have on Sonoma Splash and the community at large,” said Paul Favaro, Board President of Sonoma Splash. “Their support enables our mission to increase access to the aquatic facility through scholarships, affordable programming, and free community days like the ones we have lined up from now through the summer. This is the first of what we hope are many offerings that the entire community can come out and enjoy.” The Free Community Days series kicks off Monday, February 20th, at the Sonoma Valley High School Aquatics Center, where families and community members can tour the multi-use facility and enjoy both pools first-hand. The pool will be open from 6 am - 8 pm, with locker rooms and showers available for guests. Lifeguards will be on duty, and adults must accompany children under 14 to participate; no RSVP is required.
“Swimming is such an important life skill and an excellent form of low-impact exercise that people of all ages should have the opportunity to enjoy,” says Sonoma Mayor Sandra Lowe. “The City of Sonoma is proud to support Sonoma Splash and to help make this amazing community resource more affordable and accessible to the public. I encourage everyone to take the plunge and check out the aquatic center at one of the upcoming Free Community Days.” The three-year partnership between the City of Sonoma and Sonoma Splash was solidified in 2022 and will serve the City’s efforts to support parks and recreation-type programming to City and County residents alike. The grant - which awards Sonoma Splash a total of $25,000 a year - is designed to increase access to more affordable and accessible aquatic recreation through inclusive programming.
Agenda Item #9.1:
Free Community Swim Dates:
● February 20: Presidents Day
● April 16: Sonoma Splash Half Birthday
● May 20: National Learn to Swim Day
● June 24: Swim-a-Lap Day
● July 11: National Swimming Pool Day
For more information on the event and how to participate, please contact Hannah Martin at [email protected]. For more information on Sonoma Splash programs and pool hours, please visit https://sonomasplash.com/.
About Sonoma Splash
The Sonoma Valley Health and Recreation Association (Sonoma Splash) is a 501(c)3 dedicated to providing a sustainable, state-of-the-art, multi-use aquatic and recreation facility accessible to all Sonoma Valley residents for everything from water safety and education to family fun. Driven by increasing access and affordability, Sonoma Splash is committed to a wide variety of aquatic programming to ensure the community’s diverse needs are acknowledged and represented in its offerings. In partnership with Sonoma Valley Unified School District, Sonoma Splash will operate the new aquatic center at Sonoma Valley High School to ensure meaningful access to water is available to students and Sonoma Valley residents of all ages. For more information, visit https://sonomasplash.com/.
###
Agenda Item #9.1:
CITY OF SONOIVIA AGREEIVIENT
with
BOYS AND GIRLS CLUB OF SONOIVIA VALLEY
After School and Recreation Programs for Youth
FY 2021-2022, FY 2022-2023, FY 2023-2024
This AGREEMENT made and entered into on this 30th day ofiune 2021, by and between the ci ty
of
sonoma, a municipal corporation (hereinafter CITY) and Boys and Girls Clubs of sonoma valley, anonprofit entity. (hereinafter EGCSV).
WHEREAS, the BGCSV provides a valuable service to the CITY through its efforts to provi de
low
cost recreational and after school programs for children in the community; and, WHEREAS, the CITY does not directly provide recreation or community services and his tor
ica
lly
In
the Sonoma, there are key nonrproflts that provides these services and facilities; and, VVHEREAS, the CITY has contributed for years to BGCSV through various annual grant p r
o
g
r
a
in
recognition of the support and services that the BG<3V provides to youth In the city and valley; an d,
WHEREAS, the crrv would like to structure long-term partnerships with key norl—profitS, like BGCSV, which provide core municipal type recreation and community services; and VVHEREAS, the CITY has relied on certain representations In authorizing the execution this agreement, and
VVHEREAS, the BGCSV is willing and able to perform the services herein provided.
Now, THEREFORE, IT Is AGREED by the parties hereto as follows:
1. The BGCSV will provide the following core recreation and community services to youth teens a n
d
as a contractor and partner to the crrv:
a. Provide after school education, enrichment activities, athletic programs and pr ev
en
ti
on
programs;
b. Provide academic tutoring, college and career readiness and volunteering and service opportuni ies and other enrichment classes;
c. Provide affordable and accessible youth programming options after school and the du rin
g
summer to support working parents and to ensure youth are engaged in educatio nal,
fun
and healthy activities;
d. positive opportunities for youth and teens to learn, succeed and discover their f u
ll potential;
e. Provide programming and maintain the Maxwell Clubhouse at Maxwell Farms Park and other programming sites.
f. Emergency services and support
I. Provide extended youth programming options if needed after an emergen cy
to
support the community;
Agenda Item #9.1:
Boys 8( Girls Club ofsonoma Valley
ii. Provide space for temporary emergency shelter in time of disaster a s
re
qu
est
ed
by the CITY’s Emergency operations center.
The CITV wlll contract with BGCSV for three years — FY 21/22, FY 22/23 and FY 23/24.
Funding from the CITY to BGCSV is based on the RECREATION AND COl\/IIVIUNITY SER VICE S
PROGRANI Funding and Policy Guidelines Funding Calculation approved by council onM5, ar
ch
2013. The Funding calculation ls based on 1.5% of designated General Fund Tax Reven ue
sources which are speci?ed as Property Tax»Secured, Property Tax—Unsecured, Property Taxa supplemental, Property Tax-HOPTR, Property Tax~County Collectlon, ERAF (state Trans fer), Sales/Use Tax, VLF Swap, Measure J—Local Sales Tax, TOT, Franchise Tax, Business Lice nse
Tax and Property Transfer Tax. or this amount, 905615 available to fund contracted recreation an d
community services partners.
a. The city reserves the right to determine whether the payment shall be done quarterly or monthly for each year.
FY 21/22
city Sponsorship /
service contract
Annual 55,000.00
Qua rteriy 13,750.00
lvlarithly 4,583.33
**The CITY reserves the right to decrease the amount of the above allocation ona recession or other economic situation that reduces the CiTV‘s revenue or If tha Cl TY is
forced to reduce other operational expenses. In the instances described above, the CITY will give the BGCSV informal notice at 60 days and a formal notlce at 30 days reduce the allocation for a period of time and an amount of the CITY'S choosing.
In col-lslderation, the BGCSV promises and agrees to the conditians outlined in Attachment A. Attachment B provides a broader overview of the BGCSV as background for this contract.
BGCSV agrees to solicit memberships, apply for grant runding and conduct fundral Ing eto v
e
n
t
s
supplement the revenue received from the CITY.
The aocsv agrees to account for all funding provided and to keep complete books and re c
or
d
s
thereofand to make available and to submit to audit by the CITY all such records upon tCITY'S h
e
request and without prior notice.
The escsv shall indemnify, hold harmless and defend the ciTv, its agents and employees for all Ilab'llty, actions, claims, damages, costs or expenses including attorney's fees and witnes s
costs which may be asserted by any person including the BGCSV arising out of or in connections with the performance by the BGCSV hereunder except that arise out of the sole negligence the CITY.
The ascsv shall comply with all applicable federal, state, and local laws, rules and regula tions
in
regard to non—dlscrirnination In employment because of race, ancestry, color, sex, age, nal origin, religion, mar al status, medical cond ion, or disahillty and in regard to access to raties, ci programs and services by persons with disabilities.
Agenda Item #9.1:
Boys 8. Girls Club of Sonoma valley
I
9. 10.
11. 12.
13. Except as above, neither party hereto shall assign, sublet or transfer any interest in ordunder ut y
this agreement without written consent of the other, and no assignment shall be of a n
y
force or , effect whatsoever unless and until the other party shall have so consented.
Living wage ordinance compliance e Nonprof't service contractors which receive contr acts
from
the city of $75,000 or more in a 12-month period are subject to the Living wage Ordina nce.
i unless otherwise exempt in accordance with the provisions of the ordinance, this cont ract
is
subject to the applicable provisions of the Living wage Ordinance (LWO) of the CITY a s
am
en
de
d
from time to time and available on the City's website. If subject to the Living Wage o r
d
i
n
a
n
c
e
,
i
the following conditions apply:
a. CONTRACTOR/CONSULTANT assures payment of a minimum wage rate to emp loye
es
as defined in the LWO and as may be adjusted each July 1 and provision of bene?ts as defined in the Lwo.
The CONTRACTOR/CONSULTANT, whether an employer, as defined in the LVV O,
or any
other person employing individuals, shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the CITY with retog ar
d
the employer's compliance or anticipated compliance with the LWO.
Any Subcontract entered Into by the CONTRACTOR/CONSULTANT relating to t Agreement shall be subject to the provisions of the i.wo.
CONTRACTOR/CONSULTANT shall, immediately upon execution of contract, p r
o
vi
d
e
notification to all affected employees otthe wage required to be paid pursuant theo LVVO.
CONTRACTOR/CONSULTANT shall provide, upon demand by CITY, documents i
information verifying compliance with the requirements of the Lwo. f. CITY shall have the authority, under appropriate circumstances, to terrnlnate t contra ct and otherwise pursue legal remedies that may be available If the City determines thate subject CONTRACTOR/CONSULTANT has violated provisions of the LWO.
At any time and without cause, the CITY shall have the right In its sole discretion to termi nate
this
agreement by giving written notice to the BGCSV. in the event ofsuch termination, CI TY shal pay
l
the BG(‘5v for services rendered to such date but shall have no obligation to pay any am o
u
nt
beyond the date of termination. Any annual portions shall be prorated. Not withstanding the above language, this agreement shall terminate on June 30, 2024 unless extended by agreement of the parties. The CITY shall provide 60 days notice of CITY intention to term inate prior to termination.
lfthe BGCSV should fall to perforrn any of its obligations hereunder within the time and rrla rln
er
herein provided, or othervvise violates any of the terms of this agreement, there shall ded ucte
d
from any unpaid amount, the amount of damage, if any, sustained by the CITV by virtue of the breach ofthe Agreement by the BGCSV. it is understood by the parties that this remedy isnot exclusive and the CITY reserves Its rights to other remedies For breach In both law and The BGCSV covenants that it presently has no interest and shall not acquire any interest, dir or ect indirect which would Conflict in any rnarlner or degree with the perforrnance of its service s
Agenda Item #9.1:
Boys & Girls Club of sonoma valley
hereunder. The BGCSV Further covenants that In the performance of this contract, n o
pers
on having any such interest shall be employed.
14. in the event either party brings an action or proceeding for damages arising out of th e
oth
er's performance under this Agreement or to establish the right or remedy oreither party, the prevailing party shall be entitled to recover reasonable attorney's fees and costs as a of psuch a
rt
action or proceeding.
Nothing contained in the agreement shall be construed to create and the parties do inten tod
15. create any rights in third parties.
15. Notices and payments shall be mailed to the parties at the following addresses:
CITY BGCSV
City Manager Executive Director
city of sonoma Boys & Girls club of sonoma valley 213.1TheC:|aza476 ..a.o..eene1s- [op VJ . \fCr‘¢Lr)D -f-) — \/C
onoma SS -
£‘eononr\a.QFi '-
I=1
—l.
17. Nothing contained in this agreement or otherwise shall be construed as constituting aj o
i
n
t
venture between the crrv and the BGCSV. The services provided by the aecsv shall sole the ly
responsibility of the BGCSV.
13. This Agreement represents the entire and integrated agreement between CITY and BG CSV
and
supersedes all prior negotiations, representation or agreements, either written or oral. Thi s Agreement may be modified or amended only by a subsequent written agreement sign ed
byoth
parties.
19. The laws of the state of California shall govern the rights, obligations, duties and liabilitie s
of the
parties to this Agreement and shall also govern the Interpretation of this Agreement. |N WITNESS VVHEREOF, the parties hereto have hereunto set their hands and the day year first above written.
CITY OF SONOMA
city Ma hager M C“ ‘W
ATT 51';
Clty Clerk
ca-12u)'I—\
Date
BOYS AND GIRLS CLUB OF SONOIVIA VALLEY
Agenda Item #9.1:
Bays 5. Glrls Club of Sonuma Valley
Agenda Item #9.1:
Bays & Girls Club or sonoma valley
A‘ITACHIVIENT A — ADDITIONAL CONDITIONS
ACCESS AND AFFORDAEILITY —— The BGCSV shall maintain affordable membership fees and Offer fin anc
ial
aid when necessary.
ANNUAL REPORT ~- The BGCSV shall provide an annual written and oral report to City Council tpro vid
e
sufficient information to track the accomplishment of the core services provided. The CITY maypro a vid
e more speclfic deadline during the term of the contract if needed.
CITY USE OF SPACE — The BGCSV will provide the City Wlth use of their facilities at no charge for sp ec
ial
events, town hall meetings, workshops, or other activities. The CITY will work with the BGCSV find dates/times that do not signi?cantly impact the ascsv.
EMERGENCV suPPoRT—The BGCSV acknowledges the City's role as emergency operations lead for the city and its provision of mutual aid support to sonoma valley. The ciTv reserves the right to re qu
est
the BGCSV for assistance (shelter management, use or space, volunteers, etc.) if a declaration of em er
ge
nc
y
is
called by the CITV. The city may enter into a separate more specific emergency support contract If deemed necessary.
SPONSORSHIP —— aecsv recognizes that the CITY is a maior financial supporter through this contr act
and will provide the CITY with public recognition through sponsorship identification and other means.The ciTv will provide the aecsv with a copy of its logo for promotional purposes.
WEBSITE / COMMUNICATION —The clTv will maintain a "Recreation and community Services" ponits a
g
e
website to promote and recognize the partnership outlined in this contract. The CITY will link t o
aecsv the
to assist in information dissemination to the public. The BGCSV agrees to help the CITY promote and spread the word about key CITY news or opportunities. The ciTv also agrees to help communicate about key recreation and service opportunities provided by the BGCSV FIT to the public on an occasional basis.
COORDINATION IVIEETINGS — The BGCSV agrees to participate in regular rneetirlgs with the CIT Y another
d key recreational rlcn—prof'ts as requested to help coordinate and further enhance recreation a n
d
community services wit the community.
FUNDING REDUCTIONS DUE TO clTv ECONONIIC CONDITIONS -- lfthe financial condition ofthe Ci ty necessitates funding decreases in city programs, the city council shall consider the needs of all ci ty department programs, in light of the city council's priority setting guidelines, and the Recreational and community Programs budget will be considered as one of these departrnent programs. This m ea
ns
that
the annual amount ofa contribution within a multi-year contract may be reduced based on City bu dg
et
reductions. The city will provide the non—profit with notice should this occur.
CONTRACT PAVi\/IENTS —— The CITV reserves the right to pay the BGCSV in a single installment o r
"draws in
" at its sole discretion.
Agenda Item #9.1:
Boys 3. Glrls Club ofsonorna Valley
ATTACHI\/IENT B — PROGRAIVI OVERVIEVV
Continuation ofcurrent Prograrrlrrllng FY 20/21
Afterschool Programming
- Teen Services Alllrnlra
Dunbar
El Verano/Maxwell Clubhouse
Flowery
Sassarlni
Sonorna Charter School
Athletics
o Basketball (Youth, Elementary, l\/llddle School)
Futsol (Youth, Elementary, l\/liddle School) o
- Teeball
- Volleyball (Elementary, l\/llddle School)
Summer Camp . Day Camp (Elementary and Middle School)
Specialty Camp (Art, S.T.E.I\/L, Technology, Fashion, Rock Clirnblng, Sports etc.)
Agenda Item #9.1:
CITYOF SONOMAAGREEMENT
with
SONOMACOMMUNITYCENTER
Arts & Cultural Education, Community Services / Center
FY2021-2022, FY2022-2023, FY2023-2024
ThisAGREEMENTmade and entered into on this 30th day oflune 2021, by and between the Cityof Sonoma, a municipalcorporation (hereinafter CITY)and Sonoma Community Center, a non-profit entity, (hereinafter CENTER).
WHEREAS,the CENTERprovides a valuable service to the CITYthrough its efforts to provide arts, cultural,facilityand community services to the Sonoma; and, WHEREAS,the CITYdoes not directly provide recreation or community services and historicallyin the Sonoma, there are key non-profits that providesthese services and facilities; and, WHEREAS,the CITYhas contributed for years to CENTERthrough various annual grant programs in recognition of the support and services that the CENTERprovidesto youth inthe Cityand Valley; and, WHEREAS,the CITYwouldliketo structure long-term partnerships with key non-profits, like CENTER,which provide core municipal type recreation and community services; and ' WHEREAS,the CITYhas relied on certain representations in authorizing the execution of this agreement, and
WHEREAS,the CENTERis willingand able to perform the services herein provided.
NOW,THEREFORE, ITISAGREEDby the parties hereto as follows:
1. The CENTERwillprovide arts, cultural and community service activities includingthe management and operation of the historic Community Center facilitywhichservices as a cultural, theater, and community center for Sonoma. Specifically,the CENTERwillprovide the following:
a. Arts education for a variety of ages, interests and skilllevels includingfine arts, ceramics, music, theater, culinary arts and more;
b. Arts education initiatives with schoolsand other non-profits; c. Culturaleducation offerings including liveperformances inAndrewsHallfeaturing national, regional and local performances, lectures and special events; free
e. Provideaccess to the community by opening the Center for events and programming for the publicor for private rental; f. Emergency Services and Support i. Serve as the Emergency Volunteer Center in time of disaster as requested by the C|TY’s Emergency Operations Center. The CENTERshallprovide bi-annualtraining to CENTERstaff and willworkwith the City to in order to be prepared to provide these services. Page 1 Agenda Item #9.1:
Sonoma Community Center
ii. Providespace for temporary emergency shelter in time of disaster as requested by the ClTY’sEmergency Operations Center.
2. The CITYwillcontract withCENTERfor three years — FY21/22, FY22/23and FY23/44.
3. Funding from the CITYto CENTERis based on the RECREATIONANDCOMMUNITYSERVICES PROGRAMFundingand PolicyGuidelines Funding Calculation approved byCouncilon March5, 2018. The FundingCalculationis based on 1.5%of designated General FundTax Revenue sources whichare specified as Property Tax-Secured, Property Tax-Unsecured, Property Tax-Supplemental, Property Tax~HOPTR,Property Tax-County Collection,ERAF(State Transfer),Sales/Use Tax, VLF Swap, Measure J-LocalSales Tax,TOT, FranchiseTax, Business LicenseTax and Property Transfer Tax. Ofthis amount, 90%is available to fund contracted recreation and community services partners.
a. The City reserves the right to determine whether the payment shallbe done annually, quarterly or monthly for each year.
, FY21/22
City Sponsorship / ServiceContract
$40,000-— Annual
$10,000 - Quarterly
$3,333.33-- Monthly
***TheCITYreserves the right to decrease the amount ofthe above allocation based on a recession or other economic situation that reduces the ClTY’srevenue or ifthe CITYisforcedto reduce other operational expenses. Inthe instances described above, the CITYwillgive the CENTERinformalnotice at 60 days and a formal notice at 30 days and reduce the allocationfor a period of time and an amount of the CITY’schoosing.
in consideration,the CENTERpromises and agrees the conditions outlined inAttachment A.
Attachment Bprovides a broader overview of the CENTERas background for this contract.
CENTERagrees to solicitmemberships, apply for grant funding and conduct fundraising events to supplement the revenue receivedfrom the CITY.
The CENTERagrees to account for allfunding provided and to keep complete books and records thereof and to make available and to submit to audit by the CITYallsuch records upon the ClTY’S request and without prior notice.
The CENTERshall indemnify, hold harmless and defend the CITY,its agents and employees for all liability,actions, claims, damages, costs or expenses including attorney's fees and witness costs which may be asserted by any person includingthe CENTERarising out of or in connections with The CENTERshallcomplywith allapplicable federal, state, and locallaws,rules and regulations in regard to non-discriminationin employment because of race, ancestry, color,sex, age, national origin, religion,maritalstatus, medicalcondition, or disabilityand in regard to accessto facilities, programs and services by persons withdisabilities. Page 2 Agenda Item #9.1:
SonomaCommunityCenter
8. 10.
11. Except as above, neither party hereto shallassign, sublet or transfer any interest in or duty under this agreement withoutwritten consent of the other, and no assignment shallbe of any force or effect whatsoever unless and untilthe other party shallhave so consented.
LivingWage OrdinanceCompliance -- Nonprofitservice contractors whichreceive contracts from the city of $75,000or more in a 12-month period are subject to the LivingWage Ordinance.
Unlessotherwiseexempt in accordance with the provisions of the Ordinance, this contract is subject to the applicable provisions of the LivingWage Ordinance (LWO)of CITYas amended from time to time and availableon the City's website. Ifsubject to the LivingWage ordinance,the following conditions apply:
a. CONTRACTOR/CONSULTANT assures payment of a minimum wage rate to employees as defined in the LWOand as may be adjusted each July 1 and provision of benefits as defined inthe LWO.
b. TheCONTRACTOR/CONSULTANT, whether an employer, as defined in the LWO,or any other person employing individuals,shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the CITYwith regard to the employer's compliance or anticipated compliance with the LWO. c. Any Subcontract entered into by the CONTRACTOR/CONSULTANT relating to this Agreement shall be subject to the provisions of the LWO. d. CONTRACTOR/CONSULTANT shall,immediately upon execution of Contract, provide notification to allaffected employees of the wage required to be paid pursuant to the LWO.
e. CONTRACTOR/CONSULTANT shall provide,upon demand by CITY,documents and information verifying compliance with the requirements of the LWO. f. ClTYshall have the authority, under appropriate circumstances, to terminate this contract and otherwise pursue legal remedies that may be availableifthe Citydetermines that the subject CONTRACTOR/CONSULTANT has violated provisions of the LWO.
At any time and without cause, the CITYshall have the right in its sole discretionto terminate this agreement bygiving written notice to the CENTER.Inthe event ofsuch termination, CITYshall pay the CENTERfor services rendered to such date but shall have no obligation to pay any amount beyond the date of termination. Any annual portions shall be prorated. Notwithstanding the above language, this agreement shallterminate on June 30, 2024 unless extended bymutual agreement of the parties. The ClTYshall provide 60 days notice of ClTYintention to terminate prior to termination.
if failto perform any of time herein provided, or otherwise violates any of the terms of this agreement, there shallbe deducted from any unpaid amount, the amount of damage, if any, sustained by the CITYby virtue of the breach of the Agreement by the CENTER.It is understood bythe parties that this remedy is not exclusive and the CITYreserves its rightsto other remedies for breach in both law and equity. Page 3 Agenda Item #9.1:
Sonoma Community Center
12. The CENTERcovenants that it presentlyhas no interest and shallnot acquire any interest, direct or indirectwhichwould conflictin any manner or degree with the performance of itsservices hereunder. The CENTERfurther covenants that inthe performance of this contract, no person havingany such interest shallbe employed.
13. in the event either party brings an action or proceeding for damages arising out of the other's performance under this Agreement orto establishthe right or remedy of either party, the prevailing party shallbe entitled to recover reasonable attorney’s fees and costs as a part of such action or proceeding.
14. Nothingcontained inthe agreement shallbe construed to create and the parties do not intend to create any rights in third parties.
15. Notices and payments shallbe mailedto the parties at the following addresses:
CITY CENTER
CityManager ExecutiveDirector
City of Sonoma Sonoma Community Center
No. 1 The Plaza 276 East Napa Street
Sonoma CA95476 Sonoma CA95476
16. Nothing contained in this agreement or otherwise shall be construed as constituting a joint venture between the CITYand the CENTER.The services provided by the CENTERshall be solely the responsibilityof the CENTER.
17. ThisAgreement represents the entire and integrated agreement between CITYand CENTERand supersedes all prior negotiations, representation or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both partles.
18. The lawsofthe State of Californiashallgovern the rights, obligations, duties and liabilitiesof the parties to this Agreement and shallalso govern the interpretation of this Agreement.
INWITNESSWHEREOF,the parties hereto have hereunto set their hands and the day and year first above written.
CITYOFSONOMA
ATTEST:
City Manager
A CityClerk
if C. l
'7, o\
‘‘7...\ Date Page 4 Agenda Item #9.1: