Agenda — Sonoma City Council, March 15, 2023 (part 1 of 3)

City Council:

Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander
This meeting of the City Council will be conducted in person, and telephonically through Zoom. The City Council will attend the meeting in person. The public is encouraged to attend either in person or remotely through Zoom. The meetings will continue to be live streamed on the City’s CivicWeb Portal (sonomacity.civicweb.net) and YouTube Channel. Please see the agenda below for information on public participation.

REGULAR MEETING AGENDA

OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, March 15, 2023
https://us06web.zoom.us/j/84876986131
6:00PM Regular Meeting
Be Courteous - TURN OFF your cell phones and pagers while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Ding, Farrar-Rivas, Gurney, Wellander, Lowe)

PUBLIC PARTICIPATION USING ZOOM
Public Comment Process for ZOOM Attendance at Meetings

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. COUNCILMEMBERS’ REPORTS AND COMMENTS

3.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will shared at this time. A list of all appointments is available on our City Website for easy reference.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

5. CITY ATTORNEY COMMENTS

6. PRESENTATIONS

Page 1 of 351 ends

6.1: Proclamation Proclaiming March 2023 as Youth Arts Month in the City of Sonoma (Rebekah Barr, MMC, City Clerk)
Proclamation
4 6.2: Proclamation Proclaiming March 19-25, 2023 as National Surveyors Week in the City of Sonoma (Rebekah Barr, MMC, City Clerk)
Proclamation
5 6.3: Presentation from Sonoma Water Agency on the FY 2023-2024 Proposed Budget, Rates and Water Transmission System by Lynne Roselli, Administrative Services Division Manager and Jake Spaulding, Finance Manager (Mike Berger, Public Works Director/City Engineer)

6.4: Presentation on the City of Sonoma Regulations Pertaining to Vacation Rentals (Kristina Tierney, Associate Planner)

7. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

7.2: Accept the City of Sonoma Housing Element 2022 Annual Progress Report and Direct Staff to Distribute to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) (Kristina Tierney, Associate Planner)
RECOMMENDATION: Accept the report.

Agenda Report - Housing Element 2022 Annual Progress Report - Pdf 6 - 43

7.3: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with R3 Consulting Group Inc. to Prepare a Solid Waste Franchise Fee Assessment (Travis Wagner, Sustainability Coordinator) RECOMMENDATION: Adopt the resolution.

Agenda Report - Solid Waste Franchise Fee Assessment - Pdf 44 - 61

7.4: Receive Minutes from the Regular Meetings of February 15, 2023 and March 1, 2023 (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Receive the Minutes.

02.15.2023 Regular Meeting Minutes

03.01.2023 Regular Meeting Minutes
62 - 66

7.5: Accept the Expenditure Report for the Month of February 2023 (Liz Garcia, Deputy Finance Director)
RECOMMENDATION: Accept the report.

Agenda Report - Expenditures - February 2023 - Pdf
67 - 72

8. PUBLIC HEARING

8.1: Conduct a Public Hearing to Adopt a Resolution updating the City of Sonoma Master Fee Schedule for the FY 2022-23 (Liz Garcia, Deputy Finance Director) RECOMMENDATION: Conduct Public Hearing and adopt the resolution.

Agenda Report - Master Fee Schedule - Pdf
73 - 299

9. REGULAR CALENDAR – CITY COUNCIL

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(Matters requiring discussion and/or action by the City Council)

9.1: Part Two of Four Reports: Receive and Discuss Annual Reports from City of Sonoma Community Services Providers (Mark Linder, Interim City Manager) RECOMMENDATION: Receive annual reports.

Agenda Report - Community Services Annual Reports - Pdf 300 - 351

10. COMMISSION AND COMMITTEE ROSTER
(This is to provide information only - no action will be taken)

10.1: Commission & Committee Roster

11. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.

If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

CLOSED SESSION: If action is taken during a Closed Session meeting which is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Page 3 of 351 ends

I?rntlamatinrt
PROCLAIMING MARCH 2023 AS YOUTH ARTS MONTH IN THE CITY OF SONOMA WHEREAS, the study of the visual and performing arts leads to a fuller, more meaningful, creative life; and WHEREAS, arts education provides substantial educational bene?ts for every elementary, middle and secondary student; and
WHEREAS, arts education develops students’ creative potential, improves problem-solving and critical thinking skills by reinforcing and bringing to life what students learn in other subjects; and WHEREAS, arts education gives students a deeper understanding of multi-cultural values and beliefs; has the power to unify our community, and teaches perceptual skills to appreciate beauty, order and other expressive qualities, and
WHEREAS, arts education advances student mastery of art production, art history, art criticism and aesthetics; and
WHEREAS, our national and state educational leaders have acknowledged the necessity of including arts experiences equitably in all students’ education; and
WHEREAS, the City of Sonoma is supporting the youth of our community in their intellectual development through artistic endeavors, and offering support to our committed arts teachers; and WHEREAS, Youth Arts Month (YAM) March 2023 will go down as one of the most exciting and truly positive in California educational history thanks to a voter mandated passage of the ground-breaking Proposition 28; and WHEREAS, this California ballot initiative provides signi?cant supplemental funding for visual and performing arts education in public schools beginning this autumn, and continuing into perpetuity; and WHEREAS, in Sonoma Valley, a number of YAM student arts shows and performances will jumpstart our community’s commitment to our children’s creative expression; and WHEREAS, this is the ?rst and unprecedented visual art show in the City of Sonoma Council Chambers starting March 13 — April 13; and
WHEREAS, Student art pieces from Adele Harrison Middle School, Altimira Middle School, Sonoma Valley High School and Creekside High School will hang in a place of honor.

NOW, THEREFORE, 1, SandraLowe, Mayor of the City of Sonoma, do hereby proclaim March 2023 as YOUTH ARTS MONTH. All residents are urged to give their full support to quality school arts programs for our youth.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Sonoma to be affixed this 15th day of March 2023.
1 Sandra Lowe, Mayor
Agenda Item #6.1:

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I?rntlamatinrt
PROCLAIMING MARCH 19-25, 2023, AS NATIONAL SURVEYOR’S

WEEK IN THE CITY OF SONOMA
WHEREAS, Surveying has been an essential element in the development of the human environment since the beginning of recorded history and it is a requirement in the planning and execution of nearly every fonn of construction with its most familiar modern uses in the ?elds of transport, building and construction, communications, mapping, and the de?nition of legal boundaries for land ownership; and ~ WHEREAS, In order to accomplish their objectives, surveyors use elements of engineering, physics, mathematics, astronomy, law, and history; and
WHEREAS, Since the colonial days of the United States, surveyors have been leaders in the community, statesmen, in?uential citizens, and shapers of cultural standards. Former notable surveyors include George Washington, Thomas Jefferson, Abraham Lincoln, Lewis and Clark, Daniel Boone, and Henry David Thoreau, among many others; and WHEREAS, Many services are now provided through the use of sophisticated surveying equipment and techniques, including satellite-borne remote sensing devices and automated positioning, measuring, recording, and plotting equipment; and WHEREAS, the establishment of the week of March 19-25, 2023 as National Surveyors Week is a ?tting tribute to all surveyors; now, therefore, be it NOW, THEREFORE, 1, Sandra Lowe, Mayor of the City of Sonoma, do hereby proclaim March 19-25, 2023, as NATIONAL SURVEYOR’S WEEK.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Sonoma to be affixed this 15th day of March 2023.

Sandra Lowe, Mayor
Agenda Item #6.2:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Mar 2023
Department
Planning and Community Services
Staff Contact
Kristina Tierney, Associate Planner
Agenda Item Title
Accept the City of Sonoma Housing Element 2022 Annual Progress Report and Direct Staff to Distribute to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR)
Summary
California’s Housing Element law requires that each city and county develop local housing programs to meet their “fair share” of existing and future housing needs for all income groups.

The Association of Bay Area Governments (ABAG) is responsible for developing and assigning these “Regional Housing Need Allocations,” or “RHNA”, to Bay Area jurisdictions.

Pursuant to the RHNA planning period, the Sonoma Housing Element is an eight-year plan extending from 2015-2023 which was adopted on March 16, 2015. As Housing Element updates are tied to the RHNA cycle, they are not always synchronized with major updates of the other elements of the General Plan, which tend to occur less frequently. Sonoma’s 2015- 2023 Housing Element identifies strategies and programs that focus on:
• Providing a mix of housing types affordable to all income levels, consistent with community and regional needs.
• Improving housing affordability for both renters and homeowners in Sonoma. • Maintaining and enhancing the existing housing stock and ensuring that new residential development is consistent with Sonoma’s town character and with neighborhood quality.
• Reducing governmental constraints on the maintenance, improvement and development of housing while maintaining community character. • Promoting equal housing opportunities for all residents, including Sonoma’s special needs populations, so that residents can reside in the housing of their choice. • Encouraging the development of housing options, such as junior second units and cottage housing, that can address the need for smaller, more affordable units. • Promoting greater housing security for seniors and low-income households in light of the increasing cost of housing.
• Linking environmental and affordability incentives to ensure Sonoma grows in a responsible manner, in line with resource limitations such as water availability.

Government Code section 65400 requires that each city, county, or city and county, including charter cities, prepare an annual progress report (APR) on the status of the Housing Element of its General Plan and progress in its implementation using forms and definitions adopted by the Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR). Based on these requirements, the Planning Department staff have prepared the 2022 Annual Progress Report for review and consideration by the City Council (Attached).

During 2022, the City of Sonoma continued making significant progress towards implementing its 5th Cycle Housing Element. Specifically, eight (8) housing units were issued certificates of Agenda Item #7.2:

Page 6 of 351 ends

occupancy in 2022, including 3 multifamily units and 5 Accessory Dwelling Units (ADUs), 17 housing units were issued building permits, including 7 market rate units and 10 ADUs.

Entitlements were issued for two (2) market rate units and seven (7) ADUs. Additionally, the City Council adopted many zoning code changes aimed at producing more housing in the City of Sonoma. Below is a comprehensive list of zoning amendments in 2022, which represents months of collaboration with the City Council Zoning Ad Hoc, staff, and stakeholders.

• Permit Streamlining
• Multi-family Objective Standards
• Subdivision Ordinance
• Regular Timeshare Ordinance
• Objective General Property Development and Use Standards • Duplex Streamlining and Concurrent Permit Processing
Other initiatives include initiating the 6th Cycle Housing Element, implementing the new permit tracking system, ongoing discussions regarding the Haven, and processing housing development applications including several multi-family developments. In addition, the City made progress towards specific Housing Element programs. Specific milestones include:
• Contract with consultant Rise Housing to oversee the City’s affordable housing program to ensure all units are being managed in accordance with the application affordable housing agreements and to conduct a complete audit of the City's affordable housing units.
• Continued funding and support to the local non-profit Sonoma Overnight Support to operate The Haven, a 10-bed overnight shelter located in a City-owned building at 151 1st St. West.
• Contracted with Andrew Hening Consulting, LLC to assess the current homelessness programs and adopted Resolution 44-2022 extended the MOU with Sonoma Overnight Support to continue operating a safe parking program at the police station parking lot until a new location is selected.

The Housing Element for the City of Sonoma 6th Cycle was adopted on January 31, 2023, and the city continues to prepare zoning code amendments to implement SB 330 to adopt objective design standards to streamline the development process. The City has solicited proposals and is recommending selection of a consultant team to update the General Plan beginning in Spring 2023.

Recommended Council Action
Accept the City of Sonoma Annual Progress Report for Calendar Year 2022 and direct staff to forward the report to HCD and OPR.

Alternative Actions
1) Modify and/or not forward the report.
2) Provide staff with further direction
Financial Impact
None
Agenda Item #7.2:

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Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
HCD Progress Report - City of Sonoma 2022
Agenda Item #7.2:

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Jurisdiction Sonoma
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 10
7 17
Units by Structure Type Entitled Permitted Completed
SFA 1 0 0
SFD 2 4 0
2 to 4 0 3 3
5+ 15 0 0
ADU 7 10 5
MH 0 0 0
Total 25 17 8
4 59
0 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Very Low
Low
Moderate
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Agenda Item #7.2:

Page 9 of 351 ends

Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status Notes
2 3 4 6 7 8 9 11 12
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by
project
Total

DISAPPROVED
Units by Project
Was APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Ddi the housing
development
application seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were incentives
or concessions
reqested
pursuant to
Government
Code section
65915
approved?
Please indicate
the status of the
application.

Notes+
Summary Row: Start Data Entry Below 8 0 5 0 0 8 38 59 0 0 018 112 008 471 Claudia Drive 471 Claudia Drive 22049 ADU R 10/29/2022 1 1 0 0 No No No Pending 018 111 076 443 Casabonne Lane 443 Casabonne Lane 22022 SFD O 4/28/2022 1 1 0 0 No No No Pending 127 202 007 19320 Sonoma Highway Montaldo Apartments 22018 MH R 6/7/2022 8 5 37 50 0 0 No No No Pending 127 760 002 19370 Sonoma Highway Honomobo 22040 MH R 11/7/2022 7 7 0 No No No Pending Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
Agenda Item #7.2:

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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 01/31/2023
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction
(years) (if affordable in
perpetuity enter 1000)+
Number of
Demolished/De
stroyed Units
Demolished or
Destroyed Units
Demolished/D
estroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or
Parking
Modifications)
Did the project receive
a reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 1 0 2 7 15 25 0 0 0 0 0 10 7 17 0 0 0 0 1 4 3 8 0 0 0 0 018 381 011 458 East Mac
Arthur Street 25338 ADU R 1 4/6/2021 1 1 4/6/2021 1 0 0 N Y 018 381 051 866 Fourth Street East 25628 ADU R 1 9/7/2021 1 1 9/7/2021 1 0 0 N Y 128 131 053 234 Newcomb Street 25670 ADU R 1 9/29/2021 1 1 9/29/2021 1 1 9/8/2022 1 0 N Y 018 352 020 751 Austin Avenue 25663 ADU R 1 9/27/2021 1 1 9/27/2021 1 1 8/17/2022 1 0 N Y 018-271-002 528 Third Street
East Thompson DR 24823 ADU R 1 6/22/2020 1 1 6/22/2020 1 1 7/7/2022 1 0 N Y 018-231-050 473 Fourth Street
East Clerou Variance 25446 ADU R 1 11/5/2019 1 1 6/4/2021 1 0 0 N Y 018 393 001 392 Arroyo Ezaki ADU 25309 ADU R 1 7/9/2020 1 1 3/17/2022 1 1 2/1/2022 1 0 N Y 128 181 005 1181 Broadway 1181 Broadway 23304 2 to 4 R 1 2 5/12/2016 3 1 2 12/15/2017 3 1 2 3/5/2022 3 0 N Y 127 504 009 19251 Robinson
Road 25805 ADU R 1 1/3/2022 1 1 1/3/2022 1 1 7/10/2022 1 0 N Y 018 271 034 338 Patten Street 25925 ADU R 1 3/15/2022 1 1 3/15/2022 1 0 127 700 032 617 Charles Van
Damme Way 25983 SFD O 1 4/21/2022 1 1 4/21/2022 1 0
127 204 032 730 and 734 West
Spain Sweetwater 26007 2 to 4 R 2 9/9/2021 2 1 2 5/4/2022 3 0 018 311 005 611 Second
Street East 26083 ADU R 1 7/14/2022 1 1 7/14/2022 1 0
128 131 043 133 Malet Street 26186 ADU R 1 7/19/2022 1 1 7/27/2022 1 0 018 231 064 515 Lasuen Street 26193 SFD O 1 2/11/2021 1 1 7/27/2022 1 0 018 231 064 517 Lasuen Street 26194 ADU R 1 2/11/2021 1 1 7/27/2022 1 0 018 231 064 525 Lasuen Street 26195 SFD O 1 2/11/2021 1 1 7/27/2022 1 0 018 231 064 527 Lasuen Street 26196 ADU R 1 2/11/2021 1 1 7/27/2022 1 0 018 231 064 364 East Napa
Street 26219 ADU R 1 8/9/2022 1 1 8/9/2022 1 0
018 281 010 669 Barrachi Way 26279 ADU R 1 9/15/2022 1 1 9/15/2022 1 0 018 421 006 315 East
MacArthur Street 26379 SFD O 1 11/9/2022 1 1 11/9/2022 1 0 018 421 006 317 East
MacArthur Street 26380 ADU R 1 11/9/2022 1 1 11/9/2022 1 0 126-061-001 19910 Fifth Street
West Hummingbird 5+ O 1 2 12 5/12/2022 15 0 0
018-213-001 472 Fifth Street We Anderson Live Work SFA O 1 9/15/2022 1 0 0 Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Agenda Item #7.2:

Page 11 of 351 ends

Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
1 Projection Period 3 4
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years) Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - 24 - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - 28 - - - -
Non-Deed Restricted - - - - 7 - - - - -
Deed Restricted - - - - 3 2 - - - -
Non-Deed Restricted - 4 - 1 7 14 4 6 10 -
Above Moderate 63 - 8 12 9 7 37 3 - 7 - 83 -
137
- 12 12 10 24 105 7 6 17 - 193 -
5 6 7
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date Total Units
Remaining
12 - - - - - - - - - - 12
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
-
24 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
51 Moderate
24 23
27 Please contact HCD if your data is different than the material supplied here 35 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
-
-
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Agenda Item #7.2:

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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
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Jurisdiction Sonoma
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Inclusionary Housing
Ordinance
Re-evaluate City's inclusionary program,
and amend to strengthen and improve
effectiveness.

Amend Ordinance by 2017
Inclusionary Housing is regulated by Chapter 19.44 - Affordable Housing and Density Bonuses (Ord. 02-2014). The ordinance was amended in May 2021 and the inclusionary requirement was increased to 25 percent, includes requirements for extremely low and low income units in addition to low and moderate. The amendment also increases the term from 55 years to in perpetuity.

Land Assembly and WriteDown
Coordinate with County Housing
Authority in issuance of RFP for the
Broadway site; develop with minimum
39 low income rental units.
2015- Issue RFP 2018-
Complete construction on
the Broadway site.

The project site at 20269 Broadway was identified in the Housing Element as an important opportunity site. With prior redevelopment funding, the City acquired the property for the affordable housing project that became Altamira. Property was transferred to the Sonoma County Community Development Commission as part of the transition of shifting the Housing Successor Agency role to the County after the dissolution of redevelopment. City also secured $1.45 million from 2011 redevelopment bond sale to invest in the project and support affordable housing.

In addition, the City gave a $100,000 loan for seed money to assist with up front costs for the entitlement process. Launching a three part series of City workshops to learn, discuss and develop a community dialogue and direction on housing issues, priorities and practical solutions. A Use Permit was issued for the project on 1/29/18 for 48 units of housing (including 47 affordable units and one manager's unit) and building permits submitted on January 17, 2019 and building permits for 4 units were issued on 12/2/19. In 2021, all 48 units recieved final building permits and the complex is fully operating.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
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Partnerships with
Affordable Housing
Developers
Partner with non-profits by providing
incentives. Work with County on
farmworker housing needs.

Annually meet with County
representatives re:
potential funding
applications.

The City engages in ongoing coordination with the Sonoma County Community Development Commission including on specific projects such as 20269 Broadway and others. In 2022 the City collaborated with the Housing Land Trust of Sonoma County, a local non-profit dedicated to providing local affordable housing opportunities and engaged Rise Housing to help manage the City's affordable housing program.

Adaptive Reuse Evaluate elimination of vacation rentals. Evaluate ordinance modifications by 2018.

Ordinance was adopted in 2017 to prohibit short term vacation rentals in the city limits (Ordinance 11-2017 adopted on December 4, 2017). In 2022, the City adopted an Urgency Ordinance and regular ordinance prohibiting time-shares and fractional ownership uses.

Alternative Housing
Models
Offer flexible zoning to foster alternative
housing types. Evaluate and adopt
standards for cottage housing and
junior second units.

Adopt development
standards for cottage
housing and junior second
units by 2017.

Ordinance adopted providing for ADUS and Junior ADUS in compliance with state law, dated November 7, 2016 (Ordinance 01-2017). An Urgency Ordinance adopting new standards to align with State Law was adopted in 2019. In January 2021, the City adopted a new regular ADU ordinance aligned with State law Second Dwelling Units
Make information available to the public
via the City website and at City Hall.

Evaluate prohibiting use of second units
as vacation rentals.

Evaluate ordinance
revisions by 2017.

In March 2017, the City hired the consultant team of Keyser-Marston and Karen Warner Associates to prepare the 2018 Draft Residential Nexus Study and the 2018 Draft Non-Residential Nexus Study, providing a legal basis and options for establishing fees to mitigate the impacts of new development on the need for affordable housing. The draft report was presented to the City Council for review, discussion, and direction at the City Council Meeting Monday, March, 19 2018.

Based on the direction received, a final report will be prepared, reflecting the City Council's determinations. In 2020, City Council adopted impact fees for commecial development and in 2021 staff worked on impact fees for residential development.

Staff anticipates completing this effort in 2022.A32:D37 Affordable Housing
Funding Sources
Actively pursue variety of funding
sources for affordable housing. Support
developers in securing outside funding.

Annually as RFPs are
issued.

Planning staff regularly coordinates with the Sonoma County Community Development Commission to support funding efforts for projects, including review and completion of Local Agency Review Forms. The City Council adopted the Housing Trust fund on May 20, 2019 by Resolution 18-2019 and continued adding to this fund in 2021.

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Affordable Housing Impact
Fees
Conduct a nexus study to evaluate the
establishment of an affordable housing
impact fee on residential and nonresidential development.

Conduct nexus study by
2017.

Staff anticipates completing this effort in 2022.

Section 8 Rental
Assistance
Encourage landlords to register units
with Housing Authority; prepare
handout for rental property owners.

Ongoing.

Sonoma County Housing Authority is responsible for implementing the Section 8 Housing Choice Voucher Program, along with several other programs to assist members of the community with special needs. Part of the county run program entails encouraging landlords to participate in the program by providing information on available subsidies.

Housing Rehabilitation
Program
Advertise availability of program on
website and via handouts. Seek to assist
30 lower income households.

Assist 30 households by
2023. This program halted with loss of redevelopment funding for housing.

Mobile Home Park Rent
Stabilization and
Conversion Ordinance
Enforce mobile home park rent
stabilization and conversion ordinances.

Evaluate strengthening the City's
existing ordinance.
2015 - evaluate
strengthening ordinance.

On April 18, 2016 the City Council adopted Ordinance No. 02-2016, amending Chapter 9.80 of the City of Sonoma Municipal Code regarding the protection of rents for spaces in mobilehome parks. The new ordinance updated some of the 1992 regulations, adds additional clarification and eliminated the Mobilehome Park Rent Review Board. Applications for rent increases are now submitted to the City Manager. Appeals of City Manager decisions are heard by a hearing officer selected through the California Office of Administrative Hearings (OAH).

Mobile Home Park SeniorOnly Occupancy
Restrictions
Evaluate regulatory mechanisms, such
as a senior-only zoning overlay, for
mobile home parks to maintain to senioronly occupancy restrictions. 2015 - evaluate regulatory
mechanisms 2016 - adopt
ordinance as deemed
appropriate.

The City attorney is the primary point of contact for this initiative and is in the progress of research options for this program.

Condominium Conversion
Ordinance
Implement condominium and mobile
home park conversion regulations. Ongoing. The City attorney is the primary point of contact for this initiative and is in the progress of research options for this program.

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Preservation of Assisted
Rental Housing
Initiate discussions with property
owners; explore outside funding and
preservation options; offer preservation
incentives to owners; provide technical
assistance and education to affected
tenants.

Planning City Manager's
Office
This program is limited with loss of redevelopment funding; initiating conversations with Sonoma County Community Development Commission staff to see about opportunities for collaboration and outreach to preserve current housing stock.

Affordable Housing
Monitoring/ Annual Report
Review the Housing Element on an
annual basis, provide opportunities for
public participation, and submit annual
report to the State.

By April 1st every year.

The City engaged Rise Housing to manage and implement the City's affordablehousing program and conduct a full audit of the City's units, which was initiated in 2022. The City also collaborated with Sonoma County on a consolidated affordable housing tracking and compliance system.

Design Guidelines and
Design Review
Continue to implement Sonoma’s design
review process. Ongoing.

In 2021 the City Council initiated a process of evaluating the Design Review process with the intent of streamlining the housing development process.City Council had a joint meeting with the Design Review and Historic Preservation Commission to discuss roles and responsibilities and opportunities for streamlining. The Planning Commission reviewed a draft ordinance in 2022 and the city anticipates the amendment being completed in 2023.

Growth Management
Ordinance- Exception for
Affordable Housing
Annually review effects of GMO on
production of affordable housing and
modify as necessary to provide
adequate incentives consistent with
Sonoma’s current and future regional
housing needs.

Annually in conjunction
with Housing Element
review.

The Planning Department and City manager prepare an annual GMO report in August of each year, when the allocations are dispersed by City Council.

Parking Incentives and
Modified Standards
Provide parking reductions on
affordable projects, and other projects
which meet community goals. Reevaluate multi-family parking standards and modify as appropriate.

Ongoing incentives. Reevaluate standards by
2015.

In conjunction with the update of the Housing and Circulation Elements of the General Plan, which occurred over 2015/2016, the City commissioned a downtown parking study. In 2021 the City initiated zoning code changes to the parking and loading standards. The first round of amendments were reviewed by the Planning Commission in 2022 and were adopted in 2023. The City also initiated a Downtown Parking Managmeent Plan.

Affordable Housing
Density Bonus
Implement City's density bonus
provisions, advertise on website, and
promote in discussions with developers.

Ongoing.

A density bonus provision added to Sonoma Municipal Code on April 2, 2003 and is implemented through Chapter 19.44 - Affordable Housing and Density Bonuses.

Implemented on a project by project basis. This section was reviewed in 2021 and no changes were required.

Fair Housing Program
Refer fair housing complaints to Fair
Housing of Sonoma County.

Disseminate fair housing information.

Ongoing Housing complaints are received by the City's Code Enforcement Division and are referred to the Fair Housing of Sonoma County as they are received.

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Universal Design
Disseminate Universal Design Principals
brochure, and inform residential
development applicants.

Ongoing.

In 2022 the Planning Department worked on code amendments to objectify zoning code standards and adopted the changes in December 2022. The City worked on a new permit tracking system with OpenGov’s Citizen Services which provides software would allow for electronic payments for permits, integration of new electronic plan review software and Geographic Information Systems (GIS) capabilities, provide robust reporting and data gathering, provide inspection tracking and status reporting, provide document storage and management integration, and add the ability to “flag” parcels with unique characteristics (flood zone, historic, zoning restrictions, violations, etc.). The system was developed in 2022 and went live in December 2022.

Reasonable
Accommodation
Procedures
Implement City's reasonable
accommodation procedures. December 2014.

19.54.100, Request for reasonable accommodation of the Sonoma Municipal Code allows the City to grant reasonable modifications to the requirements of the Zoning Code to ensure persons with disabilities, including developmental disabilities, are afforded equal opportunity for the use and enjoyment of their dwelling. The ordinance establishes a ministerial process for requesting and granting reasonable modifications to zoning and development regulations, building codes and land use. The City imposes no fees for a reasonable accommodation application and applications are reviewed annual as they are submitted.

Homeless Services and
Shelter
Maintain Sonoma homeless shelter and
support other providers and regional
efforts.

Ongoing.

The City assists a local non-profit, Sonoma Overnight Support to operate The Haven, a 10-bed overnight shelter that is located in a City-owned building at 151 1st St. West. Funding for shelter operations is supported under a contractual agreement that was put in place by the Sonoma Community Development Agency prior to its elimination under State law. The City also supports the shelter by paying for utilities and maintenance of the City-owned facility using the General Fund in the amount of $30,000 a year through 2030 to operate an emergency shelter for the homeless. In FY 22/23, the City budgeted an additional $30,000 to hire a Contracted with Andrew Henings Consulting, LLC to assess the current homelessness programs,
and with Resolution 44-2022 extended the MOU with Sonoma Overnight Support to continue operating a safe parking program at the police station parking lot until a new location is selected.

Agenda Item #7.2:

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Green Building Program Promote sustainable and green building design in development. Ongoing
Beginning January 1, 2017, the 2016 California Green Building Standards Code (CALGreen) becomes effective for new buildings and certain addition or alteration projects throughout California. The City of Sonoma has adopted and amended CALGreen to require CALGreen+Tier 1 level of compliance for all new buildings (except Tier 1 Energy Efficiency measures need not be met). The City of Sonoma requires that project applicants hire a third-party green building special inspector to verify compliance with CALGreen requirements as amended by the City of Sonoma.

Energy Conservation
Initiatives
Promote the installation of solar
systems and water efficient
technologies.

Ongoing
In addition to implementing CALGreen, the City supports expedited Solar Permitting for One & Two-Family Dwellings. The City’s Expedited Solar Permitting Process for One- & Two-Family Dwellings provides an expedited and streamlined permitting process for qualifying small rooftop solar systems for one-and twofamily dwellings that are no larger than 10 kilowatts AC nameplate rating or 30 kilowatts thermal. The City also offers expedited permitting for electric vehicle charging stations.

Sonoma Water Action Plan
Implement Water Action Plan. Conduct
periodic reviews and modify as
necessary to ensure adequate water
supply to meet Sonoma’s regional
housing needs (RHNA). Advertise
available water conservation programs.

Review Water Action Plan
on bi-annual basis. Update
website as new water
conservation programs
become available.

The City of Sonoma adopted the 2020 Urban Water Management Plan and Water Shortage on June 7, 2021 This document provides the City with a roadmap for the management of its potable water system. The Sonoma County Water Agency supplies most of the City’s potable water via connection to the their aqueduct and storage system. An agreement between the City and Sonoma County Water Agency establishes a fixed allocation of 3,000 acre feet per year (AF/Y) through 2035. Additional potable water supply is available to the City from its municipal wells. Available water supply is adequate to serve current and future demand.

Water conservation information is available at: https://www.sonomacity.org/waterconservation. B33:D37D19B34:D37B32:D37A32:D37A33:D37A32:D37 Agenda Item #7.2:

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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+
.

For detailed reporting requirements, see the chcklist
here:

Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Agenda Item #7.2:

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Jurisdiction Sonoma
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Prior APN+ Current APN Street Address Project Name+
Summary Row: Start Data Entry Below

For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the plan

Project Identifier
1 Agenda Item #7.2:

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ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Housing Element Implementation Cells in grey contain a
2 3
Local
Jurisdiction
Tracking ID+
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income Deed
Restricted
Table F2
Above Moderate Income Units Converted to Moderate Income Pursua nning agency may include the number of units in an existing multifamily building that were converted to d this table, please ensure housing developments meet the requirements descr Unit Types Affordability by Hou
Agenda Item #7.2:

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auto-calculation formulas
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Total Moderate Income Units
Converted from Above
Moderate

nt to Government Code section 65400.2
eed-restricted rental housing for moderate-income households by the imposition of affordability covenants a ribed in Government Code 65400.2(b).
4 5
usehold Incomes After Conversion Units credited toward Ab RHNA
Agenda Item #7.2:

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Notes
6 Date Converted Notes
and restrictions for the unit. Before adding information to ove Moderate
Agenda Item #7.2:

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Jurisdiction Sonoma
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

Agenda Item #7.2:

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Jurisdiction Sonoma
Reporting Period 2022
(Jan. 1 - Dec.
31)
1 2 3 4
APN Street Address/Intersection Existing Use Number of
Units
NOTE: This tab
ALL surplus/ex
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS
Housing Element Implemen
Table H
Locally Owned Surplus Site
For Sonoma County jurisdictions, please format the APN
Agenda Item #7.2:

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Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Designation Size Notes
5 6 7
Surplus
Designation
Parcel Size (in
acres) Notes
ble is meant to contain an invenory of
xcess lands the reporting jurisdiction
owns

S REPORT
ntation
es
's as follows:999-999-999-999
Agenda Item #7.2:

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Agenda Item #7.2:

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Agenda Item #7.2:

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Agenda Item #7.2:

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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT Note: + indicates an optional field
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain
auto-calculation
formulas
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+ Activity Date Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Table I
Units Constructed Pursuant to Government Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (SB9) NOTE: SB 9 PROJECTS ONLY. This table only
needs to be completed if there were lot splits
applied for pursuant to Government Code
66411.7 OR units constructed pursuant to
65852.21.

Units entitled/permitted/constructed must also
be reported in Table A2. Applications for these
units must be reported in Table A.

Summary Row: Start Data Entry Below
Project Identifier Unit Constructed
1 4
Annual Progress Report January 2020
Agenda Item #7.2:

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Jurisdiction Sonoma ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below
Not
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Agenda Item #7.2:

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Jurisdiction Sonoma
Reporting Year 2022 (Jan. 1 - Dec. 31)
Total Award Amount
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Tab Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted

Please update the status of the proposed uses listed in the entity’s application for funding and the c 50515.02 or 50515.03, as applicable.
$
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Agenda Item #7.2:

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Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Agenda Item #7.2:

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Total award amount is auto-populated based on amounts entered in rows 15-26. ble A2)
Current Year
0 0
1 0
2 7
15 25
Current Year
0 0
0 0

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the -
Task Status
Agenda Item #7.2:

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0 10
7 17
Current Year
0 0
0 0
1 4
3 8
Agenda Item #7.2:

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Other
Funding Notes
eligible uses specified in Section
Agenda Item #7.2:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Mar 2023
Department
Planning and Community Services
Staff Contact
Travis Wagner, Sustainability Coordinator
Agenda Item Title
Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with R3 Consulting Group Inc. to Prepare a Solid Waste Franchise Fee Assessment.

Summary
The City requires a financial consultant to perform a financial assessment of the City’s Solid Waste Franchise Agreement. The Solid Waste Franchise Agreement grants exclusive rights to the current franchisee, Sonoma Garbage Collectors, for solid waste (trash, organics, recycling, commercial food waste, and construction & demolition debris) services in the City. The City is currently considering a seven-year extension and major re-writing of the current Franchise Agreement. The newly revised contract would replace the original 1994 contract and its nine amendments. It will expand and improve solid waste services for the community. In addition, the revised contract would support the City’s compliance with SB 1383 regarding solid waste collection requirements.

In October 2022, the California Supreme Court decided Zolly v. City of Oakland (2022) 13 Cal.5th 780, which has increased the legal scrutiny over solid waste franchise fees. The Court found that franchise fees must bear a reasonable relationship to franchisee’s special use of local government property and potentially the franchise’s value. Consequently, the City issued and RFP for professional services to assist with the factual justification for the value of the City’s Solid Waste Franchise and any franchise fees imposed on the franchisee under the Zolly decision.

R3 Consulting Group Inc. has experience conducting solid waste rate reviews and performing financial and rate structure analyses for municipalities, public utilities, and regional authorities in California .

Approval of the proposed contract requires City Council approval because it exceeds the maximum authorized limit for the City Manager.

Recommended Council Action
Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with R3 Consulting Group Inc. for Franchise Agreement Fee Assessment Services.

Alternative Actions
1) Request proposals and execute contracts with other environmental consulting firms; delay work.
2) Council discretion.

Agenda Item #7.3:

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Financial Impact
Consultant costs shall be passed through the Franchise Agreement.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
R3 Contract Resolution
Sonoma - Consulting Services for SW Franchise Fee Assessment - R3 Proposal Agenda Item #7.3:

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City of Sonoma
RESOLUTION # _______ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH R3 CONSULTING GROUP INC. TO PREPARE A SOLID

WASTE FRANCHISE FEE ASSESSMENT
WHEREAS, the City is considering an extension and major overhaul of the current Solid Waste Franchise Agreement that grants exclusive rights to Sonoma Garbage Collectors for solid waste services in the City; and
WHEREAS, the City seeks to obtain an independent, professional analysis as to the financial value of the City’s solid waste franchise to ensure the franchise fee is consistent with section 1, article XIIIC of the California Constitution; and
WHEREAS, R3 Consulting Group, Inc. has demonstrated satisfactory performance under prior contracts performing valuations of franchise fees; and
WHEREAS, the cost of the professional services agreement would be paid for through the Franchise Agreement. There will be no costs to the City of Sonoma; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma does hereby authorize the City Manager to execute a professional services agreement with R3 Consulting Group Inc. to Prepare a Solid Waste Franchise Fee Assessment (Exhibit A).

PASSED AND ADOPTED this 15th day of March 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Sandra Lowe, Mayor
ATTEST:
_________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.3:

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CITY OF SONOMA
Request for Proposal for
Consulting Services for Solid Waste
Franchise Fee Assessment
February 28, 2023
Agenda Item #7.3:

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405 14th Street, Suite 350, Oakland, CA 94612 | p 916.782.7821 | f 916.782.7824 | www.r3cgi.com February 28, 2023
Mr. Travis Wagner, Ph.D.

Sustainability Coordinator
City of Sonoma
No. 1 The Plaza
Sonoma, CA 95476
submitted via email: [email protected]
SUBJECT: Solid Waste Franchise Fee Assessment - R3 Proposal Dear Mr. Wagner,
R3 Consulting Group, Inc. (R3) is pleased to submit the attached proposal to the City of Sonoma (City) to provide a Solid Waste Franchise Fee Assessment.

R3 is a statewide leader in analyzing solid waste franchise fees and we are excellently positioned to provide well-informed and cost-effective analysis to the City. Our team members are experts in the underlying solid waste management operations necessary for such analysis, and we have provided solid waste rate, revenue and fee studies to local governments throughout the state for over 20 years. * * * * *
This proposal is valid for ninety (90) days from date of submission. Our team is excited about this opportunity to work with the City’s team and to continue our successful working relationship.

Should you have any questions regarding our proposal or need any additional information, please don’t hesitate to reach out directly.

Sincerely,
Garth Schultz | Principal
R3 Consulting Group, Inc.
510.292.0853 | [email protected]
Jim Howison | Sr. Managing Consultant, Project Lead
R3 Consulting Group, Inc.
925.768.7244 | [email protected]
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INTRODUCTION
About R3 Consulting Group, Inc. (R3)
Incorporated in California in 2002, R3 is a California Certified Small Business with offices located in Roseville and Oakland.

For the past two decades, we have specialized in providing a diverse range of solid waste management consulting services to public agencies, including operational and performance reviews, rate and financial reviews, competitive procurement and/or extension negotiations of collection, processing and disposal services, development, implementation and monitoring of service contracts and franchise agreements, and legislative compliance.

Solid Waste Financial Analysis Services
R3 staff members have broad experience conducting solid waste rate reviews and performing financial and rate structure analyses for municipalities, public utilities, and regional authorities.

Our team’s understanding of the perennial challenge of local governments to balance complex services and programs with the realities of budget constraints allows us to provide effective and meaningful financial consulting services to our clients.

Our rate review projects provide comprehensive review and analysis of contractor rate applications, resulting in documented adjustments to projected revenues and expenses plus specific recommended rate adjustments. Our financial and rate analysis projects furnish the financial information and comparative analysis our clients require to make sound, informed decisions.

Our solid waste financial and rate analysis services include the following:
» Financial and operational strategic planning.
» Conducting detailed rate reviews and indexed rate adjustments. » Conducting cost of service and revenue requirement studies. » Assisting municipal agencies with budgeting and long-term financial planning. » Developing rate models and multi-year rate financial projections. » Evaluating alternative funding mechanisms and conducting Nexus Studies to support alternative funding mechanisms.
» Analyzing and revising rate structures to support solid waste management objectives and comply with Proposition 218.
» Performing rate and service surveys.
» Customer rate setting and adjusting.
» Audits of solid waste billing systems and franchise fee payments. » Development of refuse vehicle impact fees and solid waste development fees.

Fee Audits / Audit of Revenue Reporting
R3 team members have conducted a wide range of financial and fee audits and financial compliance reviews for jurisdictions throughout the State. Those reviews have included assessing the accuracy of required payments to jurisdictions including franchise fees, AB 939 fees, MRF permit fees and other applicable fees.

INTRODUCTION
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» For the City of Citrus Heights, our franchise fee review found underpayments in the amount of $72,000. In addition, the service provider also withdrew their request for an increase in the Service Fee to cover extraordinary expenses that resulted in savings of approximately $500,000 over the term of the agreement. » Our franchise fee review for the City of Paso Robles led to the City’s solid waste service provider remitting a payment of approximately $30,000 for the underpayment of franchise fees. » For the Yuba-Sutter Regional Waste Management Authority, we found that the franchised hauler owed the authority $78,000 in franchise fees and interest payments and $58,000 in Hazardous Waste Surcharge/AB 939 fees and interest.
» Our franchise fee audit for six jurisdictions in Sacramento County identified a number of issues related to the underpayment of required fees to each of the six jurisdictions, including the lack of franchise fee payments on certain national accounts.
» Our diversion tonnage review for the City of Elk Grove found that the franchised hauler was not in compliance with its minimum diversion requirement, which resulted in a reduction in the company’s compensation of more than $50,000.

As part of these and other projects, we have developed sampling plans that have included both judgmental samples to concentrate the audit effort on a specific limited problem area, and statistically valid samples when statistical results are needed.

Our approach to conducting any fee audit is to thoroughly understand the data collection and tracking systems and supporting internal controls. We then focus our auditing and sampling efforts to effectively test data input and tracking systems and assess the effectiveness of internal controls and the accuracy of reported information.

INTRODUCTION
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City of Sonoma | Solid Waste Franchise Fee Assessment 5

1. PROJECT MANAGEMENT APPROACH
Oversight & Quality Assurance
R3’s solid waste franchise fee studies are overseen by R3’s seasoned solid waste consultants Garth Schultz, Scott Hanin, and William Schoen, each of whom have over 20 years of experience in the solid waste field. Garth is R3’s President and has been the lead analyst on R3’s prior solid waste franchise fee studies. He also brings experience in both the public and private solid waste sectors.

Scott, Sr. Vice President, is a former City manager and former solid waste joint powers’ authority executive director. In his prior roles, Scott conducted numerous fee studies, of all varieties and types. William, Sr.

Director, is R3’s most senior financial analyst and has completed rate and fee studies for dozens of public agencies statewide.

Client Engagement & Analysis
The City’s client contact and Project Lead for this engagement is Jim Howison. Jim will be the primary consultant to the City and will be responsible for engaging with the City to gather necessary information for completion of the Study, arrange associated meetings, and communicate results.

Jim will work with the support and direction of Garth Schultz, who will provide analytical oversight and quality control and assurance. The team will be supported by R3’s local Sonoma County team member, Alex Soulard, financial analyst Jordan Muratsuchi, and other qualified R3 staff, as necessary, for timely and successful completion.

R3 Team - Celebrating 20 Years!

1. PROJECT MANAGEMENT

APPROACH
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City of Sonoma | Solid Waste Franchise Fee Assessment 6

2. TECHNICAL APPROACH / SCOPE OF WORK
Cost-Recovery Analysis
R3 will research, analyze and estimate the value of the City’s solid waste management, administration, oversight, compliance and other expenditures that may be eligible for recovery from solid waste rates via franchise fees. The analysis will rely on financial information provided by the City, including but not limited to internal cost-allocation information, salary and benefit information for positions having responsibility for solid waste management and compliance matters, street sweeping, storm-drain and/or catch basin waste removal, compliance activities, and other associated information that may identified by the City or R3. The outcome of the analysis will be a set of total annual costs for solid waste management, administration, oversight, compliance and other activities. This total will represent the fee amount available to offset documentable City expenditures.

Vehicle Impact Analysis
R3 will research, analyze and estimate the value of the impact that solid waste collection vehicles operated by the City’s contracted solid waste service provider(s) have on the City’s streets. The analysis will be based on the value of the City’s streets, wear and tear to them, and the estimated proportionate impact from solid waste collection vehicles. Information used in this analysis may include but is not limited to the number of street miles by type, vehicle trips on streets by vehicle type, pavement management plans, and other associated information provided by the City. The outcome of this analysis will be a total annual proportionate allocation of maintenance needs attributable to solid waste collection vehicles. The resultant total will represent the fee amount available to offset vehicle impacts to streets.

Property Value Analysis
R3 will research, analyze, and estimate the value of the City-government property rights conveyed to the City’s contracted solid waste provider(s) that may be eligible for recovery via franchise fees. The analysis will be based on the estimated amounts of time that solid waste containers are placed in the public right-of-way for collection as well reasonable estimates of the rental value for that unique use of the public right-of-way. This analysis may also include other significant uses of government property that may be identified by the City and R3. The outcome of this analysis will be an estimated annual figure for the rental value associated with the use of City government property and will represent the fee amount available to compensate the City for the use of public property.

Fee Analysis
R3 will research, analyze, and summarize current fee revenues paid by contracted solid waste providers and will compare those values to the sum of the cost-recovery and property value fee estimates per the above. Differences between current franchise fee revenues, fees collected through other mechanisms (e.g., AB 939 or SB 1383 fees) and those resulting from our analysis will be identified and quantified. R3 makes no guarantee that the analytical results will support existing City fee revenue generation.

Findings
R3 will provide the City (through its legal counsel) a written memorandum of findings regarding the results of our analysis and comparison to current fee revenues. We will work with City legal counsel to revise and finalize the memorandum for City consideration. One round of revisions in response to comments is included in our pricing.

Meetings
R3 will periodically meet with City representatives during the course of the engagement. This will include an initial kick-off meeting, limited check-in meetings, and a meeting to review draft results. Public meetings are not included in the base pricing, but our team can be available, on an hourly basis, to attend public meetings if necessary. All meetings will be conducted virtually.

2. TECHNICAL APPROACH /

SCOPE OF WORK
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City of Sonoma | Solid Waste Franchise Fee Assessment 7

3. PROJECT TEAM ORGANIZATION
Project Team
Below is the organization of our project team structure. The core project team will be the primary, day-to-day staff responsible for this engagement. Our team is able to draw upon additional, on-call staff members as needed. Core project team resumes, with references for each team member, can be found in the Appendix on page 12.

Core Project Team

PROJECT LEAD
Jim Howison
Sr. Managing Consultant

KEY TEAM MEMBERS
Garth Schultz
Principal
Jordan Muratsuchi
Sr. Consultant
Alex Soulard
Sr. Consultant

STAFF RESOURCES
Scott Hanin
Sr. Director
Additional, On-Call Staff Members
William Schoen
Sr. Director
Proposed Staff Hours Per Task
1 2 3 4 5 6
16 16 16 5 5 5 63
1 1 1 1 4 4 12
2 2 2 2 2 0 10
2 3 3 1 3 0 12
3 3 3 3 2 0 14
6 6 6 1 1 0 19
129
TOTAL
HOURS
William Schoen
Sr. Director
Jordan Muratsuchi
Sr. Consultant
Alex Soulard
Sr. Consultant
TASK
STAFF
Jim Howison
Sr. Managing Consultant
Garth Schutlz
Principal
Scott Hanin
Sr. Director
TOTALS

3. PROJECT TEAM

ORGANIZATION
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City of Sonoma | Solid Waste Franchise Fee Assessment 8

4. EXPERIENCE, QUALIFICATIONS, AND REFERENCES
Firm Experience
For the past 20 years, R3’s project team has developed a unique level of relevant experience and knowledge of solid waste solutions that can help you deliver the programs and policies that your community needs. Our work, with a sampling shown below, covers everything from agreement negotiation assistance to operational and performance reviews, legislative compliance, financial reviews, and rate studies.

Our team is proud to have served 120+ clients over the past three years, and below, we have compiled a sample list of projects relevant to the City’s scope of work.

SW Franchise Fee
Study (Completed
or Underway)
Rate Analysis
and Study / Rate
Review
Cost-of Service /
Rate Stucture
Analysis
Analysis of
Comparable
Agencies' Rates
Updates to Rate
Setting Manual /
Policies
Analysis of
Discounted Rate
Options
Amador County X X
City of Banning X X X
City of Chula Vista X
City of Citrus Heights X X X
City of Cloverdale X X X
City of Concord X X X
City of El Cerrito X X X
City of Fresno X
City of Hayward X
City of Healdsburg X X X
City of Hercules X
City of Larkspur X X X
City of Los Altos X X X
City of Los Banos X X X
City of Menlo Park X X X X X
City of Merced X X X X
City of Mill Valley X X
City of Milpitas X X
City of Newark X X X
City of Petaluma X X X
City of Pinole X
City of Pleasant Hill X X X
City of Rancho Cordova X
City of Rancho Cucamonga X
City of Richmond X

JURISDICTION

SCOPE OF SERVICES

4. EXPERIENCE, QUALIFICATIONS,
& REFERENCES
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City of Sonoma | Solid Waste Franchise Fee Assessment 9 SW Franchise Fee
Study (Completed
or Underway)
Rate Analysis
and Study / Rate
Review
Cost-of Service /
Rate Stucture
Analysis
Analysis of
Comparable
Agencies' Rates
Updates to Rate
Setting Manual /
Policies
Analysis of
Discounted Rate
Options
City of Riverside X X
City of Rohnert Park X
City of Roseville X X
City of Salinas X X
City of San Bruno X X
City of San Jose X X X
City of San Luis Obispo X X X X X
City of San Rafael X X X
City of Santa Barbara X X
City of Santa Clara X X X X
City of Santa Clarita X X
City of Santa Monica X X X X X
City of Santa Rosa X X X X X
City of Torrance X X
City of Turlock X X X X X
City of Twentynine Palms X
City of Union City X X X
City of Upland X
Kings Waste and Recycling JPA X X
Lake County X
Las Gallinas Valley Sanitary District X X
Marin County X X X X
Novato Sanitary District X X
RecycleMore X
San Mateo County X
Tamalpais CSD X X X
Town of Fairfax X X
Town of Ross X X
Town of San Anselmo X X X
Town of Windsor X X
Zero Waste Sonoma X X

JURISDICTION

SCOPE OF SERVICES

4. EXPERIENCE, QUALIFICATIONS,
& REFERENCES
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City of Sonoma | Solid Waste Franchise Fee Assessment 10 References

1. City of San Rafael
(on behalf of Marin Franchisors Group)
Mr. Cory Bytof, Sustainability Program Manager
1313 Fifth Ave., San Rafael, CA 94901
415.485.3407 | [email protected]
Brief Description
In 2017, R3 was engaged to conduct a comprehensive Rate Methodology Review on behalf of the Marin Franchisors’ Group (Group), which is made up of the cities of San Rafael and Larkspur, the Town of Ross, the County of Marin, Las Gallinas Valley Sanitary District, and the Town of Anselmo.

R3’s primary objectives were to streamline and simplify the Group’s rate-setting methodology to address recycling commodities fluctuations and complete a meet-and-confer negotiation process to resolve $1.15 million in accumulated losses from the processing and sale of recyclable materials since the recycling market crash.

2. City of Glendale
Mr. Michael J. Garcia, City Attorney, Office of the City Attorney 613 East Broadway, Room 220, Glendale, CA 91206
818.548.2080 | [email protected]
Brief Description
R3 recently assisted the City with an analysis of its franchise fees and AB 939 fees (fees), for four commercial solid waste collection services the City considered for services in four commercial service zones. This analysis included estimated the City’s costs related to commercial service franchises such as street maintenance, as well as estimated the value of the property rights afforded via franchise.

3. City of Santa Clara
Mr. Dave Staub, Deputy Director of Public Works
1700 Walsh Ave., Santa Clara, CA 95050
408.615.3086 | [email protected]
Brief Description
R3 was selected by the City in 2017 via a competitive procurement process to conduct an audit of the City’s 10 Non-Exclusive Franchised (NEF) haulers. The NEF haulers provide garbage, recycling, organics, and construction and demolition debris collection services within the industrial-zoned areas of the City.

The objectives of this original engagement were to review the period of July 2016 to June 2017 and verify the following:
» The accuracy of the haulers’ quarterly reports.
» The accuracy of the haulers’ franchise fee payments.
» The haulers’ compliance with the requirement not to provide garbage service to commercial customers that generate 4+ cubic yards per week and are in violation of the City’s mandatory recycling and organics requirements.

4. EXPERIENCE, QUALIFICATIONS,
& REFERENCES
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City of Sonoma | Solid Waste Franchise Fee Assessment 11

5. CONTRACT PRICE
Project Budget & Assumptions
R3 proposes to complete the Scope of Work for a cost of $30,000. A breakdown of costs by task are provided in Table 1, below. An engagement and start-up fee of $10,000 is due within 30-days of executed contract/purchase order, $10,000 is due within 30 days of City receiving written memorandum, and $10,000 is due within 30 days of project completion. For cost-effective service delivery, R3’s pricing proposal is fixed. Any additional consulting services beyond those proposed will be charged at our standard hourly billing rates, shown on Table 2, below.

Our project budget assumes all costs involved for this engagement. R3 does not include additional markups for overhead nor overtime, and has no subconsultants listed for this project. Additionally, reimbursable expenses are charged at direct cost.

Sr.

Director
Sr.

Managing
Consultant
Sr.

Consultant
$ 285 $ 225 $ 200
1 Cost-Recovery Analysis 6 16 11 33 $ 7,500
2 Vehicle Impact Analysis 6 16 11 33 $ 7,500
3 Property Value Analysis 6 16 11 33 $ 7,500
4 Fee Analysis 5 5 0 10 $ 2,500
5 Findings 5 5 0 10 $ 2,500
6 Meetings 5 5 0 10 $ 2,500
129 $ 30,000
TASK
STAFF
TOTAL
HOURS
TOTAL
COST
TOTALS
Table 1: Breakdown of Costs
Table 2: Standard Hourly Billing Rates

CLASSIFICATION HOURLY RATE
Principal $ 285
Sr. Director $ 285
Director $ 240
Sr. Managing Consultant $ 220
Managing Consultant $ 200
Sr. Consultant $ 190
Consultant $ 170
Associate Consultant $ 155

REIMBURSABLE COSTS
Consultants/Subcontractors Cost plus 10%
Lodging and Meals Direct cost
Travel — Private or company car At Current Federal Rate Travel — Other Direct cost
Delivery and other expenses Direct cost

5. CONTRACT SERVICES
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City of Sonoma | Solid Waste Franchise Fee Assessment 12 Jim Howison
Sr. Managing Consultant, Project Lead
About
Jim Howison recently joined R3 and brings comprehensive experience in planning and managing all financial aspects and services, complex projects, and operations for solid waste companies. He is well-versed in devising and executing strategies, overseeing accounting operations, producing reports, increasing efficiency, assessing financial performance and risk, managing audits and internal control processes. Jim provides advice and guidance to management on future financial plans, as well as reviews of financial reports, monitor accounts, and prepare financial forecasts.

Jim demonstrated his abilities at Mt. Diablo Resource Recovery to such an extent that R3 ultimately brought him on board. Jim is recognized for leading and monitoring multi-functional teams and multitasks to achieve desired goals. Skilled at fostering and maintaining professional relationships with clients and enhancing process, performance, productivity, efficiency, and organizational growth. He is an out-of-the-box thinker and creative problem-solver with exceptional interpersonal, leadership, communication, and analytical skills.

Education & Certifications
» Master of Business Administration in Finance, Saint Mary’s College » Bachelor of Science in Accounting, Loyola Marymount University » Performance Review and Special Rate Review | City of Cloverdale Sr. Managing Consultant, currently conducting a special rate review of Recology’s rate adjustment application and a performance review of the franchise agreement for regulatory compliance and operational performance. R3’s approach to reviewing the special rate application from Recology consists of reviewing and assessing the reasonableness of the rate application, as per the terms and conditions of the franchise agreement.

Dates: May 2022 - August 2022 Contact: David Kelley: 707.894.1710 | [email protected] 124 N. Cloverdale Blvd, Cloverdale, CA 95425
» Annual Rate Review | City of San Pablo, CA
Sr. Managing Consultant, conducted a financial analysis on the annual rate request noting material overstatement in costs resulting in a 76% decrease in the rate ask. Noted an overstatement of franchise fees and the failure to property capture appropriately allowable costs.

Dates: June 2022 – November 2022 Contact: Karineh Samkian 510-215-3064 | [email protected] 1000 Gateway Ave., San Pablo, CA 94806
» 2023 5-Year Rate Projections | City of Burlingame
Sr. Managing Consultant, developed a 5-year rate forecast including estimations on migration due to the introduction of a 20-gallon cart. Forecasted the tip fees and streamlined multi-digit rate increases to minimize the annual increase on ratepayers, in addition to forecasting agency fees so City Staff could plan accordingly. Ensured a sufficient reserve in the City’s subscription rates to offset extensive increases due to capital expenditures to meet state mandates in future years.

Dates: December 2022 - Current Project Contact: Helen Yu-Scott| 650-558-7222 | [email protected] 501 Primrose Road, Burlingame, CA 94010
» Extensive Financial Analysis on Hauling Companies Audited Financial Statements | City of Santa Barbara Sr. Managing Consultant, analyzed and performed a financial analysis on the hauling company’s auditing financial states.

The objectives included: (1) Determine financial soundness of the of company; (2) To note any unusual activity; (3) Determine the liquidity or cash-flow health of the organization; (4) draw a conclusion, based on a financial, economic, and accounting interpretation as to changes in the year-over-year audited financial statement. » Finance Manager | Mt. Diablo Resource Recovery*
2015-2022, selected by the board to present and lead meetings on financial direction, including capital expenditures, cash requirements, distributions, and contractual bank obligations. Represented MDRR at finance committee meetings, and City of Concord and City of Oakley finance committed regarding rate increases. Jim provided detailed costing for interest rate hedges, commodity-based costing models, and RFPs, and created company-wide budget/forecast and a variance analysis. » SB 1383 Implementation and Financial Modeling | City of Pittsburg* Financial and Accounting Lead, created a five-year financial model that projected operating and fixed asset costs. The SB 1383 phase-in period includes the phase-out of the 32-gal cart to minimize contamination as residents use the undersized cart.

The plan also minimizes rate increases for low-income senior citizens to just 2% annually.

Relevant Experience
*denotes experience prior to joining R3

APPENDIX A - RESUMES
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City of Sonoma | Solid Waste Franchise Fee Assessment 13 Garth Schultz
Principal
About
Mr. Schultz is President and owner of R3 and has 20 years of solid waste management experience in both the public and private sectors. He is an expert in all areas of solid waste and recycling public administration including operations, finances, policy, community outreach, sustainable materials management programs, achievement of local, regional and statewide objectives, and engagement with elected officials. His values are strongly rooted in the ethics of public service, and he is deeply committed to advancing community, environment, and climate change mitigation and adaptation interests.

Garth is skilled in identifying and communicating simple solutions to complex problems and shepherding adoption of public policy outcomes that benefit community and the environment.

As the top executive at R3, he oversees services for over 100 clients throughout California, affording him a clear view of the wide range of approaches that government agencies employ to further their solid waste and recycling goals and objectives. All of this experience and commitment will be brought to bear in this engagement with the City.

Education & Certifications
» Master of Public Administration and Public Policy Development, Cal State East Bay » Bachelor of Science in Environmental Science, Minor in Public Policy, University of California, Berkeley » Franchise Fee Analysis | City of Riverside
Principal, led, managed, and served as primary analyst for R3’s study of franchise fees for the City of Riverside. For this analysis, Garth worked closely with the City attorneys, including in-house attorneys and outside defense counsel to analyze and ultimately justify the City’s existing franchise fees pursuant to the Jack vs. City of Santa Barbara and (as of then unpublished) Zolly vs. City of Oakland cases. Via this project not only did R3 fully justify the entirety of the franchise fees then charged by the City to its solid waste franchisees – we also developed and implemented new analytical approaches to quantifying the value of the property rights conveyed to the City’s franchise fees, which previously had not been part of such analyses. Specifically, under Garth’s management and guidance, R3 developed an approach to quantifying the property rights value of the use of the public right-of-way for the set-out of solid waste collection containers, which is a key metric to justify allowable franchise fee values.

Dates: August 2020 - September 2021 Contact: Ruthanne Salera: 951.826.5691 | riversideca.gov 3900 Main St., Riverside, CA 92522
» Franchise Fee Analysis | City of Glendale
Principal, led, managed, and served as primary analyst for R3’s study of franchise fees for the City of Glendale. For this analysis, Garth worked closely with in-house counsel to analyze and ultimately justify new franchise fees (and other solid waste fees such as AB 939 fees) pursuant to the Jack vs. City of Santa Barbara and (as of then unpublished) Zolly vs. City of Oakland cases. With this project, Garth and R3 built on and further developed the methodology employed in the City of Riverside, ultimately justifying millions of dollars in franchise and other fees to the City.

Dates: September 2020 - August 2021 Contact: Michael Garcia: 818.548.2080 | [email protected] 613 East Broadway, Room 220, Glendale, CA 91206
» Solid Waste Agreement Negotiations and Annual Rate Setting | City of Santa Clara Principal, led negotiations for the City of Santa Clara resulting in the approval and execution of three separate agreements with Recology South Bay (Recology), Mission Trail Waste Systems, and GreenWaste Recovery (GWR). As lead analyst and project manager supporting the City’s negotiation team, Garth crafted the deal points for each negotiation effort, developed agendas for and led all negotiation meetings, conducted all associated financial and rate analysis, and developed contract terms and conditions for all three agreements. Garth was also the lead analyst supporting the City in evaluating several SB 1383 compliant collection programs, which included presentation of alternative and recommendations at Council meetings. Upon the City Council’s decision selecting their preferred program, Garth supported the City in executing the final agreements, and then proceeded to conduct annual rate studies for the City. The annual rate studies including evaluation of all City solid waste program costs and recommendations for Proposition 218 defensible cost-of-service rates. R3 was recently re-engaged by the City after participation in a competitive procurement process to provide the City with 5-years of solid waste consulting services, including negotiation or procurement of a new landfill agreement, annual rate setting, bi-annual residual auditing, and annual audits of the non-exclusive franchise agreements and franchise fee payments for the City’s industrial zone.

Dates: October 2021 - Current Project Contact: Dave Staub: 408.615.3086 | [email protected] 1700 Walsh Ave, Santa Clara, CA, 95050
Relevant Experience

APPENDIX A - RESUMES
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City of Sonoma | Solid Waste Franchise Fee Assessment 14 Jordan Muratsuchi
Sr. Consultant
About
Jordan Muratsuchi comes from Hawaiʻi, where he was the Executive Director of an environmental 501c(3) nonprofit focused on waste management and community beautification.

He has a diverse comprehension of environmental management, with direct experience in waste management, regional and community-based natural resource management, ecological restoration, stormwater management, and environmental engineering. Jordan has performed debris studies and analyses and assisted in multiple research projects focused on local and community-based natural resource management.

As Sr. Project Analyst for R3, Jordan combines his strong analytical skills with regulatory knowledge to develop cost-effective programs for clients. He is well-versed in working with governmental, business, and community stakeholders and clients. He regularly conducts rate studies, cost-of-service and other financial analyses, and assists clients in understanding the benefits and drawbacks of their current solid waste collections agreements, specifically with regards to legislation such as ABs 341, 939, 1826, and SB 1383. In addition, Jordan has recent experience advising clients on the costs and benefits of outsourcing their municipal operations.

Education & Certifications
» Master of Science, Natural Resources & Environmental Management, University of Hawaiʻi, Mānoa » Bachelor of Science, Civil Engineering (Environmental Concentration), University of Michigan » Certified Manager of Zero Waste, Solid Waste Association of North America » Franchise Fee Audit | City of Colfax
Sr. Consultant, reviewed financial documentation and payment history of franchise fees from the franchised hauler to verify accurate payment. This involved verifying gross revenues, franchise fee payments, and the methodology for calculating franchise fees. Additionally, the most recent billing cycle was evaluated to determine if all rates charged were approved.

Dates: April 2021 - September 2021 Contact: Wes Heathcock: 530.346.2313 | [email protected] P.O. Box 702, Colfax, CA 95713
» 10-Year Financial Plan and Rate Study | Tamalpais Community Services District Sr. Consultant, created a 10-year financial plan projecting revenues and expenses to sustain solid waste operations and account for increased costs, risks and unknowns, reserve fund needs, and regulatory requirements. Conducted a 5-year rate study to approximate required annual rate increases as part of the 10-year financial plan.

Dates: August 2022 - Current Project Contact: Garrett Toy: 415.388.6393 | [email protected] 305 Bell Lane, Mill Valley, CA 94941
» Rate Modeling, Rate Reviews and Other Solid Waste Services | Butte County Sr. Consultant, assisting with projecting future needs to sufficiently operate the Neal Road Recycling and Waste Facility. This includes developing a 10-year rate model to project revenues and expenses, and recommend revenue requirements that will provide the County with the financial resources to fund landfill operations, potentially procure a new composting facility, and build out reserves to industry standard levels.

Dates: August 2022 - Current Project Contact: Craig Cissell: 530.879.2350 | [email protected] 7 County Center Drive, Oroville CA 95965
» Revenue Audit | San Luis Obispo County Integrated Waste Management Authority Analytical Support, reviewed the base year rate applications from the City’s two haulers to ensure logical consistency, mathematical accuracy, and conformance with the rate setting methodology and franchise agreements. Provided recommendations which resulted in an adjusted rate increase which was less than initially requested. » Comprehensive Fiscal and Operational Analysis | Kings Waste and Recycling Authority Sr. Consultant, as a follow up to the financial modeling R3 completed in 2018, he created an updated 10-year financial model for the Authority’s solid waste enterprise fund that projects recommended including a 5-year rate plan that will ensure financial sustainability and the best value for rate payers. This involves preparing baseline conditions, projecting revenue and expenses, and recommending options to maintain a responsible financial position with solid waste operations. » Performance Review and Audit of Billing and Revenue Reporting | Napa County Sr. Consultant, performed an audit of billing and revenue reporting to ensure that customers were accurately billed, franchise fees were paid, and that financial practices were in alignment. This involved reviewing the billing system and customer subscriptions, audting franchise fee payments, reviewing financial management practices and franchise requirements, and examining the calculation and classification of revenues to confirm correct billing and that records are maintained.

Relevant Experience

APPENDIX A - RESUMES
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City of Sonoma | Solid Waste Franchise Fee Assessment 15 Alex Soulard
Sr. Consultant
About
Alex Soulard brings 12 years of solid waste experience in the public sector working for the Marin County Department of Public Works, where he implemented recycling, composting and other waste diversion and AB 939 compliance programs. As staff to the Marin County Hazardous and Solid Waste Management Joint Powers Authority (JPA), he implemented the JPA’s Zero Waste Plan, deployed the initial food scrap composting program, single-use plastic bag bans, pharmaceutical disposal, fulfilled CalRecycle reporting requirements, developed public outreach, and fostered community engagement.

As a Sr. Consultant for R3, Alex provides support on a variety of solid waste management projects, including policy development, planning, and implementation, negotiations and procurement, and financial and rate reviews. His efforts are focused on guiding clients to compliance with state and local legislation, and implementing new or expanded policies and programs around organic material collection, tracking, and infrastructure development.

Education & Certifications
» Bachelor of Science in Environmental Studies, Sonoma State University » On-Call, SB 1383, and Disposal Agreement Negotiations | City of Los Altos Sr. Consultant, previously assisted with the development of SB 1383-compliant programs. He has prepared and submitted Electronic Annual Report to CalRecycle, and conducted an audit of MTWS vehicle weights, identified the degree of overweight vehicle occurrences, and provided recommendations to reduce the number of vehicles operating with overweight loads.

Dates: September 2021 - August 2022 Contact: Aida Fairman: 650.947.2603 | [email protected] 1 N. San Antonio Road, Los Altos, CA 94022
» Solid Waste Consulting Services | City of Santa Clara Sr. Consultant, currently working with the City to produce a contamination and route review audit for the City’s industrial zone of NEF haulers. He is also conducting route reviews, for hauler compliance with the 3-bin bundled services, and “lid flips”, for generator compliance with source separation, required to prevent contamination. Additionally, he observed and verified the audits of the City’s residential and commercial garbage residuals by GreenWaste Recovery and Z-Best were conducted in a manner consistent with processes and procedures.

Dates: April 2022 - Current Project Contact: Dave Staub: 408.615.3086 | [email protected] 1700 Walsh Ave., Santa Clara, CA 95050
» FY 22-23 Diversion Support Services | City of Concord Sr. Consultant, currently assisting with the preparation and submittal of the City’s EAR to CalRecycle. Previously, he advised with legislative compliance on SB 1383 and AB 1826 and drafted the AB 1276 ordinance and staff report for the reduction of single use foodware and condiments. He is also revising the City’s Environmental Purchasing Policy by preparing updates to include environmentally preferable purchasing for compliance with SB 1383, including incorporating procurement requirements for recycled content paper products, recovering organic waste materials, and record-keeping systems.

Dates: July 2022 - Current Project Contact: Craig Blythe: 925.671.3141 | [email protected] 1455 Gasoline Alley, Concord, CA 94520
» SB 1383 Procurement Compliance | City of San José
Sr. Consultant, currently assessing the City’s procurement of qualified compost, and mulch. This involves developing a tracking and implementation tool and continues to provide for opportunities to meet the SB 1383 Organics Procurement Target. » SB 1383 Ordinance, Gap Analysis and Rate Review | City of Rio Vista Sr. Consultant, currently assisting the City with SB 1383 Compliance, including inspection of the Edible Food Recovery Organization. He is also revising Environmental Purchasing Policy updates to include environmentally preferable purchasing for compliance with SB 1383, which incorporates procurement requirements for recycled content paper products and recovered organic waste materials, as well as record-keeping systems. » Solid Waste Master Services Agreement | City of Healdsburg Sr. Consultant, currently supporting the 2023 Rate Adjustment Review. He is also providing on-call contract management support for SB 1383 implementation, review of quarterly, annual reports, and attending solid waste related meetings. » On-Call Consulting Services FY 22-23 | City of Duarte Sr. Consultant, currently assisting the City in a roll-out of SB 1383 programs by suggested website edits, including preparation of the Electronic Annual Report and Organics Capacity Calculator. Alex continues to provide guidance to the City’s Departments on SB 1383 enforcement, CALGreen Requirements, and Model Water Efficient Landscaping Ordinance.

Relevant Experience

APPENDIX A - RESUMES
Agenda Item #7.3:

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City Council:

Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, February 15, 2023

6:00 PM Regular Meeting
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Lowe called the meeting to order at 6:02 pm.

PUBLIC COMMENT PROCESS FOR ZOOM ATTENDANCE AT MEETINGS
Public Comment Process for ZOOM Attendance at Meetings

ROLL CALL
PRESENT: Mayor Lowe, Council Member Ding, Council Member Farrar-Rivas, Council Member Wellander.

ABSENT: Vice Mayor Gurney

REPORT ON CLOSED SESSION
There were no reportable actions taken in Closed Session.

APPROVAL OF AGENDA
Motion by Council Member Ding, seconded by Council Member Farrar-Rivas, to approve the agenda as presented. Motion carried 4-0-1 with Mayor Lowe, Council Member Wellander, Council Member Ding, and Council Member Farrar-Rivas voting YES and Vice Mayor Gurney absent.

1. COMMENTS FROM THE PUBLIC
Matt Metzler and Robert Demler provided public comments.

2. MEETING DEDICATIONS
Council Member Ding dedicated the meeting to Ralph Keechler.

3. COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Member Farrar-Rivas reported that she attended her first Sonoma Clean Power meeting on February 2, 2023, where they elected a new chair and vice chair. The emphasis of the meeting was to review their annual budget and report.

Council Member Wellander attended his first North Bay Watershed Association meeting on February 3, 2023, where hopeful news was shared about the current status of Sonoma County’s drought.

Mayor Lowe showcased that Pat Meier-Johnson’s artwork is now hanging up for the public’s viewing in the Council Chambers. Mayor Lowe also reported that the ”Meet the Mayor” event, hosted by Sonoma Valley’s Visitor Bureau, was a beautiful and successful event. In addition to sitting on the Sonoma County Transportation Authority Committee, Mayor Lowe was also recently elected to the Executive Board of the same committee. A current project the Sonoma County Transportation Authority is working on is the installation of a roundabout where Highways 116 and 121 intersect. In addition to the Executive Board of Sonoma County Transportation Authority, Mayor Lowe will also sit as a representative to the Local Agency Formation Commission (LAFCO). Mayor Lowe was asked by Sister Cities Association to record a short video, which she shared with Council, greeting our Sister City in Kaniv, Ukraine, in preparation for an upcoming meeting being held.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
Interim City Manager Linder thanked staff for all the behind-the-scenes work it took to install the artwork in the Council Chambers in such a short turnaround time.

5. CITY ATTORNEY COMMENTS
City Attorney Ruderman pointed out to Council that the Business Roundtable Statewide Initiative did receive a sufficient number of signatures, so it will be placed on the November 2024 ballot.

This is also referred to as the Taxpayers Protection Act, which would make local government revenues extremely difficult.

6. PRESENTATIONS
None.

Agenda Item #7.4:

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7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Farrar-Rivas, Seconded by Council Member Ding, to approve the Consent Calendar as presented with items 7.3 and 7.4 being pulled for separate consideration.

Motion carried 4-0-1 with Mayor Lowe, Council Member Wellander, Council Member Ding, and Council Member Farrar-Rivas voting YES and Vice Mayor Gurney absent.

Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Item 7.2: Adopt a Resolution Authorizing the Director of Public Works to Install a Short-Term Parking Drop Off Zone (Green Curb Markings) at the Sonoma Dog Camp Located at 1061 Broadway (Mike Berger, Public Works Director/City Engineer) Action: Adopted as Resolution #13-2023.

Item 7.3: Accept the Expenditure Report for the Month of January 2023 (Liz Garcia, Deputy Finance Director)
Action: The Expenditure Report was accepted.

Motion by Council Member Wellander, Seconded by Council Member Farrar-Rivas, to Accept the Expenditure Report for the Month of January 2023. Motion carried 4-0-1 with Mayor Lowe, Council Member Wellander, Council Member Ding, and Council Member Farrar-Rivas voting YES and Vice Mayor Gurney absent.

Item 7.4: Approve the Notice of Completion (NOC) for the Fryer Creek Pedestrian and Bicycle Bridge Project No. 1802; Federal Project No. CML – 5114(020) Constructed by F. Loduca, Co., Authorize the Interim City Manager to Sign the NOC, and Direct the City Clerk to File the NOC at the County of Sonoma Recorder’s Office (Oriana Hart, PW Administrative & Project Manager)
Action: The Notice of Completion for the Fryer Creek Pedestrian and Bicycle Bridge Project No. 1802 was approved.

Public Comment: Matt Metzler
Motion by Council Member Ding, Seconded by Council Member Wellander, to Approve the Notice of Completion (NOC) for the Fryer Creek Pedestrian and Bicycle Bridge Project No. 1802; Federal Project No. CML – 5114(020) Constructed by F. Loduca, Co., Authorize the Interim City Manager to Sign the NOC, and Direct the City Clerk to File the NOC at the County of Sonoma Recorder’s Office. Motion carried 4-0-1 with Mayor Lowe, Council Member Wellander, Council Member Ding, and Council Member Farrar-Rivas voting YES and Vice Mayor Gurney absent.

Item 7.5: Adopt a Resolution Authorizing the City Manager to Execute Certificates of Acceptance of Easement Grant Deeds for the Public Sidewalk Over and Across the Property at 800 Broadway (Oriana Hart, PW Administrative & Project Manager) Action: Adopted as Resolution #11-2023.

Item 7.6: Adopt a Resolution Terminating the State of a Local Emergency Regarding COVID19 Effective February 28, 2023, Per California Government Code Section 8630 (Mark Linder, Interim City Manager and Rebekah Barr, MMC, City Clerk) Action: Adopted as Resolution #12-2023.

Item 7.7: Receive Minutes from the Special Goal Setting Meeting of January 31, 2023, Special Meeting of January 31, 2023, and the Regular Meeting of February 1, 2023 (Rebekah Barr, MMC, City Clerk)
Action: Minutes were received.

Item 7.8: Approve a Letter of Support for Sonoma Clean Power's Grant Application to the Department of Energy and Direct Staff to Facilitate Distribution (Mark Linder, Interim City Manager and Rebekah Barr, MMC, City Clerk)
Action: The Letter of Support for Sonoma Clean Power’s Grant Application was approved.

8. PUBLIC HEARING
Item 8.1: Discussion, Consideration, and Possible Action to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Section 19.10.020 (B)(3) (Residential Component) and Section 19.010.020 (C)(2) (Residential Component) to the City of Sonoma Municipal Code and Finding this Action is Exempt from Further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) That CEQA Only Applies to Projects that have the Potential for Causing a Significant Effect on the Environment (Kristina Tierney, Associate Planner)
Action: Ordinance was introduced.

Public Comment: Michael Woods, Chad Parson and Calum Weeks.

Agenda Item #7.4:

Page 63 of 351 ends

Motion by Council Member Ding, Seconded by Council Member Farrar-Rivas, to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Section 19.10.020 (B)(3) (Residential Component) and Section 19.010.020 (C)(2) (Residential Component) to the City of Sonoma Municipal Code. Motion carried 3-1-1 with Mayor Lowe, Council Member Farrar-Rivas, and Council Member Ding voting YES, Council Member Wellander voting NO, and Vice Mayor Gurney absent.

Item 8.2: Discuss, Consider, and Take Possible Action to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Chapter 19.12 (Streetscape) to add new Sections 19.12.030 (Fire Apparatus Access Road Standards), 19.12.010 (Private Road and Driveway Standards); Removing Section 19.48.100 (Driveways); and Amending Chapter 19.92 (Definitions) to Align Roadway Standards with the California Fire Code as Amended and Adopted by the City Council, and Clarify Various Definitions Related to Development Projects and Finding the Proposed Amendments are Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15061(B)(3) – General Rule – of the CEQA Guidelines (Kristina Tierney, Associate Planner)
Action: Ordinance was introduced.

Motion by Council Member Wellander, Seconded by Council Member Farrar-Rivas, to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Chapter 19.12 (Streetscape) to add new Sections 19.12.030 (Fire Apparatus Access Road Standards), 19.12.010 (Private Road and Driveway Standards); Removing Section 19.48.100 (Driveways); and Amending Chapter

19.92 (Definitions) to Align Roadway Standards with the California Fire Code as Amended and Adopted by the City Council, and Clarify Various Definitions Related to Development Projects.

Motion carried 4-0-1 with Mayor Lowe, Council Member Wellander, Council Member Ding, and Council Member Farrar-Rivas voting YES and Vice Mayor Gurney absent.

9. REGULAR CALENDAR – CITY COUNCIL
None.

10. COMMISSION AND COMMITTEE ROSTER
Informational only; no action will be taken.

11. ADJOURNMENT
Mayor Lowe adjourned the meeting at 7:35 pm.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the ___day of March 2023. ___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.4:

Page 64 of 351 ends

City Council:

Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, March 1, 2023

6:00 PM Regular Meeting
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Lowe called the meeting to order at 6:00 pm.

PUBLIC COMMENT PROCESS FOR ZOOM ATTENDANCE AT MEETINGS
Public Comment Process for ZOOM Attendance at Meetings

ROLL CALL
PRESENT: Mayor Lowe, Council Member Ding, Council Member Farrar-Rivas, Council Member Wellander, Vice Mayor Gurney

REPORT ON CLOSED SESSION
There were no reportable actions taken in Closed Session.

APPROVAL OF AGENDA
Motion by Council Member Farrar-Rivas, seconded by Council Member Ding, to approve the agenda as presented. Motion carried unanimously.

1. COMMENTS FROM THE PUBLIC
Gil Latimer and Josette Brose-Eichar provided public comments.

2. COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Member Wellander reported that he attended his first Sonoma County Continuum of Care (CoC) meeting on February 21, 2021.

Council Member Ding also attended the Sonoma County Continuum of Care (CoC) meeting held on 2/21/2023.

Council Member Farrar-Rivas reported that she attended her first Sonoma Valley Citizens Advisory Commission (SVCAC).

Mayor Lowe reported that she attended her first Local Agency Formation Commission (LAFCO) meeting today, 3/1/2023.

3. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
Interim City Manager Linder provided an update on the women’s public restrooms in the Plaza as well as an update on the strategic planning process surrounding homelessness.

4. CITY ATTORNEY COMMENTS
None.

5. MEETING DEDICATIONS
Mayor Lowe dedicated the meeting to Fred Ross.

6. PRESENTATIONS
Item 6.1: Proclamation Proclaiming March 2023 as American Red Cross Month in the City of Sonoma (Rebekah Barr, MMC, City Clerk)

7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Ding, seconded by Vice Mayor Gurney, to approve the agenda as presented. Motion carried unanimously.

Public Comment: David Eichar
Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Agenda Item #7.4:

Page 65 of 351 ends

Item 7.2: Adopt an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Chapter 19.12 (Streetscape) to add new Sections 19.12.030 (Fire Apparatus Access Road Standards), 19.12.010 (Private Road and Driveway Standards); Removing Section 19.48.100 (Driveways); and Amending Chapter 19.92 (Definitions) to Align Roadway Standards with the California Fire Code as Amended and Adopted by the City Council, and Clarify Various Definitions Related to Development Projects and Finding the Proposed Amendments are Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15061(B)(3) – General Rule – of the CEQA Guidelines (Kristina Tierney, Associate Planner) Action: Adopted as Ordinance #02-2023.

Item 7.3: Adopt an Ordinance Amending the Sonoma Municipal Code Amending Title 19, Section 19.10.020 (B)(3) (Residential Component) and Section 19.010.020 (C)(2) (Residential Component) to the City of Sonoma Municipal Code and Finding this Action is Exempt from Further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) That CEQA Only Applies to Projects that have the Potential for Causing a Significant Effect on the Environment (Kristina Tierney, Associate Planner) Action: Adopted as Ordinance #03-2023.

Item 7.4: Receive Status Report on Funding Update for the City's Homelessness Consultant Andrew Hening Consulting LLC (Lisa Janson, Senior Management Analyst) Action: Homelessness consultant status report was received.

Item 7.5: Adopt a Resolution Authorizing the Upgrade of One (1) Maintenance Worker II Position to a Senior Maintenance Worker Position with a Mid-Year Budget Adjustment (Michael Berger, Public Works Director/City Engineer) Action: Adopted as Resolution #14-2023.

8. PUBLIC HEARING
None.

9. REGULAR CALENDAR – CITY COUNCIL
Item 9.1: Part One of Three Reports: Receive and Discuss Annual Reports From City of Sonoma Community Services Providers (Lisa Janson, Senior Management Analyst) Action: Annual reports were received.

Public Comment: Michael Heffler, Erin McTaggart, Dave Mahoney, Wolfgang Kurz, Claire Solot, and Sinjin Bain.

Item 9.2: Discussion, Consideration and Possible Action to Adopt a Resolution Approving a New Job Classification and Salary Range of a Community Development Director in the FY23/24 Budget and Directing the Interim City Manager to Initiate the Recruitment Process (Mark Linder, Interim City Manager) Action: Adopted as Resolution #15-2023.

Motion by Council Member Farrar-Rivas, Seconded by Vice Mayor Gurney, to Adopt a Resolution Approving a New Job Classification and Salary Range of a Community Development Director in the FY23/24 Budget and Directing the Interim City Manager to Initiate the Recruitment Process.

Motion carried unanimously.

10. COMMISSION AND COMMITTEE ROSTER Informational only; no action will be taken Mayor Lowe asked Council to select a commission to be a liaison to moving forward. Below are the selections made:

Council Member Wellander Planning Commission
Council Member Farrar-Rivas Climate Action Commission
Vice Mayor Gurney Traffic Safety Committee
Council Member Ding Design Review & Historical Preservation Commission Mayor Lowe Cultural & Fine Arts Commission

11. ADJOURNMENT
Mayor Lowe adjourned the meeting at 8:00 pm.

Page 66 of 351 ends

City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Mar 2023
Department
Administration
Staff Contact
Liz Garcia, Deputy Finance Director
Agenda Item Title
Accept the Expenditure Report for the Month of February 2023 Summary
The attached report shows disbursements for the month of February 2023.

Recommended Council Action
Accept report.

Alternative Actions
Council discretion.

Financial Impact
Monthly Payables Report, February 2023
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments

02. February 2023
Agenda Item #7.5:

Page 67 of 351 ends

Check No. Vendor/Employee Transaction Description Date Amount 100212 15000 Inc. Depot Park Museum 02/16/2023 1,837.50 100251 Aecom Technical Services, Inc. Sonoma Hotel Planning Services 02/23/2023 13,854.75 100135 Angela Padilla UB Deposit Refund 02/08/2023 96.54 100141 ASCAP License Fee 500854464 02/08/2023 420.00
100142 AT&T Communications Dec 2022 02/08/2023 371.91
100142 AT&T Communications Dec 2022 02/08/2023 660.49
100213 AT&T Communications Dec 2022 02/16/2023 450.21
100213 AT&T Communications Dec 2022 02/16/2023 399.25
100252 AT&T Communications Jan 2023 02/23/2023 823.06
100252 AT&T Communications Jan 2023 02/23/2023 1,064.04 3,768.96
100143 B.W.S. Distributors Inc Uniforms 02/08/2023 258.92 100214 Baker Tilly US, LLP Interim City Manager Placement Fee 02/16/2023 12,000.00 100144 Bevan & Associate Planning Deposit Refund 369 W Napa St 02/08/2023 264.00 100145 BMW Motorcycles of Santa Rosa Repairs 02/08/2023 985.35 100254 BMW Motorcycles of Santa Rosa 2022 BMW Service PD 02/23/2023 359.06 1,344.41
100215 Boys and Girls Clubs of Sonoma Valley FY22-23, City Sponsorship/Service Contract 02/16/2023 4,583.33 100216 Bryce Consulting Human Resources Services 02/16/2023 2,340.00 100255 California Building Officials 2023-2024 Class I dues 02/23/2023 215.00 100256 California Department of Tax & Fee Administration Use Sales Tax CY2022 02/23/2023 809.00 100146 Caltest Laboratories Inc water Testing 02/08/2023 1,289.75 100173 Cathryn Martindale January 2023 Mileage Reimb. 02/08/2023 44.67 100147 Cellhire USA LLC Satelite Phone 02/08/2023 56.67 100148 Central Striping Service, Inc. Broadway restripe project 02/08/2023 25,000.00 100177 Chad Overway Refund of Deposit-based Demolition Application 02/08/2023 38.00 100149 Church's Tree Service Remove Holiday Banners/Decor 02/08/2023 450.00 100149 Church's Tree Service Remove Holiday Banners/Decor 02/08/2023 1,500.00 100149 Church's Tree Service Remove Holiday Banners/Decor 02/08/2023 450.00 2,400.00
100133 Cindy Miller UB Deposit Refund 02/08/2023 41.84
100217 City Clerks Association of California 2023 CCAC Annual Conference-Rebekah Barr 02/16/2023 1,000.00 1,041.84
100258 CleanRiver Recycling Solutions Plaza Park Enhancement 02/23/2023 1,798.00 100259 Coastland Civil Engineering BUILDING DEPARTMENT PROFESSIONAL SERVICES 02/23/2023 2,080.00 100150 Comcast Communications Dec 2022 02/08/2023 799.98 100151 Comcast 0076402 Communications Jan 2023 02/08/2023 88.22 100152 County of Sonoma General Services Event Rental Fees Per Contract 02/08/2023 3,000.00 100260 County of Sonoma General Services Fleet Charges Dec 2022 02/23/2023 16,894.43 100260 County of Sonoma General Services Fleet Charges Dec 2022 02/23/2023 1,587.95 21,482.38
100261 County of Sonoma Information Systems Communications Jan 2023 02/23/2023 605.18 100262 County Of Sonoma Registrar of Voters Cost incurred for the Nov 8th General Election 02/23/2023 16,650.50 100257 Cristina Casanovas Cemetery Overpayment Refund 02/23/2023 245.00 WIRE Department of Health Care Services Rate Range Program Contract Payment DHCS 02/16/2023 452,525.00 100153 Department of Health Care Services Ground Emergency Medical Transport (GEMT) Q2 2022 02/08/2023 48,206.34 500,731.34
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total

CITY OF SONOMA

MONTHLY PAYABLES REPORT
February 2023

Page 1 of 5 ends

Agenda Item #7.5:

Page 68 of 351 ends

100154 Dewitt's Tire Recycle and Auto Repair Tires 02/08/2023 1,300.94 100218 Dewitt's Tire Recycle and Auto Repair Battery 02/16/2023 143.26 1,444.20
100155 Dynamic Dyzne Associates, Inc. Engineering Services Fryer Creek Bridge 02/08/2023 40,150.76 100160 Elizabeth Garcia CSMFO Training 02/08/2023 89.60 100132 Emily Henry UB Deposit Refund 02/08/2023 127.00
100156 Faustino Enterprises Inc Service/Repairs 02/08/2023 3,280.38 100219 Faustino Enterprises Inc Service/Repairs 02/16/2023 1,433.81 4,714.19
100157 FedEx Shipping 02/08/2023 77.75
100157 FedEx Shipping 02/08/2023 75.35
153.10
100158 Ferguson Waterworks #1423 Supplies 02/01/2023 47.36 100139 Filomena Spero UB Deposit Refund 02/08/2023 77.57 100172 Frank P Loduca Engineering Services Fryer Creek Bridge 02/08/2023 79,330.06 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 69.03 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 906.13 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 113.01 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 51.59 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 40.74 100159 Friedman's Home Improvement - PW Supplies 02/08/2023 480.67 100220 Friedman's Home Improvement - PW Supplies 02/16/2023 121.46 100220 Friedman's Home Improvement - PW Supplies 02/16/2023 192.45 100220 Friedman's Home Improvement - PW Supplies 02/16/2023 553.17 100220 Friedman's Home Improvement - PW Supplies 02/16/2023 739.45 100263 Friedman's Home Improvement - PW Supplies 02/23/2023 532.45 100263 Friedman's Home Improvement - PW Supplies 02/23/2023 3.53 100263 Friedman's Home Improvement - PW Supplies 02/23/2023 37.89 3,841.57
100161 GHD Engineering Services 02/08/2023 6,683.14
100161 GHD Engineering Services 400/424/434 Brazil St 02/08/2023 802.50 100221 GHD Well #1 Vault Cover 02/16/2023 6,201.90
100221 GHD Engineering Services 02/16/2023 2,575.00
100221 GHD Fryer Creek Bridge 02/16/2023 605.50
100221 GHD 2022 Citywide Slurry Seal 02/16/2023 1,257.88 100221 GHD Well #1 Vault Cover 02/16/2023 7,540.51
100264 GHD Engineering Services 02/23/2023 516.25
100264 GHD Engineering Services Broadway Pedestrian 02/23/2023 1,148.83 100264 GHD Engineering Services Depot Park 02/23/2023 23,813.79 100264 GHD Engineering Services 02/23/2023 330.00
51,475.30
100162 Goldfarb & Lipman LLP Legal Services 02/08/2023 320.00 100163 Grainger Supplies 02/08/2023 363.34
100164 HCA Management Turf Rebate 02/08/2023 1,605.00
100165 HdL Coren and Cone Contract Services Jan-March 2023 02/08/2023 2,174.85 100166 HdL Software LLC Payment Services Period Ending 11/30/22 02/08/2023 127.57 100167 Hinderliter, de Llamas & Associates Contract Services - Sales Tax ( October-December 2022) 02/08/2023 1,098.17 100265 HRdirect Supplies 02/23/2023 150.41
100266 Infosend Inc. Delinquent Business Tax License Processing/Mail Prep 02/23/2023 1,395.42 100266 Infosend Inc. Jan 2023 Maintenance Fee 02/23/2023 2,646.24 4,041.66
100168 Innovative Screen Printing Uniforms 02/08/2023 689.00 100207 Janet Zipkin Turf Rebate 02/08/2023 250.00
100130 Jennifer Garcia UB Deposit Refund 02/08/2023 136.60 100283 Jennifer Yankovich Staff Meeting 02/23/2023 258.05 100127 John Clark UB Deposit Refund 02/08/2023 104.66
100270 Ken Niles Performance Guarantee Deposit Refund 19245 Sonoma Hwy 02/23/2023 15,000.00 100222 Keyser Marston Associates, Inc. Professional Services Affordable Housing 02/16/2023 2,572.50 Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total

Page 2 of 5 ends

Agenda Item #7.5:

Page 69 of 351 ends

100138 Kimberly Singer UB Deposit Refund 02/08/2023 101.42 100223 Kingsley Bogard LLP Professional Services 02/16/2023 1,122.00 100169 KLH Consulting Inc DataWatch Services Jan 2023 02/08/2023 30,964.38 100170 Kone Inc Maintenance Jan 2023-Jun 2023 02/08/2023 515.96 100171 L'Aurberge De Sonoma, LLC Permit Canceled 29 E MacArthur Pl 02/08/2023 10,985.53 100171 L'Aurberge De Sonoma, LLC Permit Canceled 29 E MacArthur Pl 02/08/2023 358.40 100171 L'Aurberge De Sonoma, LLC Permit Canceled 29 E MacArthur Pl 02/08/2023 29,775.39 41,119.32
100187 Laurence Solis Planning Deposit Refund 02/08/2023 790.00 100224 Liebert,Cassidy,Whitmore ERC Membership 02/16/2023 900.00 100269 MacLean Meyn Training 02/23/2023 80.00
100126 Marcella Boich UB Deposit Refund 02/08/2023 214.32 100268 Mary McDevitt Event Deposit Refund Woman's March 02/23/2023 200.00 100174 Moe Engineering, Inc. Engineering Services 234 Malet 02/08/2023 3,542.75 100128 Nalini Desai UB Deposit Refund 02/08/2023 150.00 100175 Nyberg Landscaping Monthly Maintenance Dec 2022 02/08/2023 600.00 100176 Office Depot - City Supplies 02/08/2023 166.23
100225 Office Depot - City Supplies 02/16/2023 67.32
100284 Office Depot - City Supplies 02/23/2023 683.21
100285 Office Depot - City Supplies 02/23/2023 848.13
1,764.89
100271 O'Reilly Auto Parts Supplies 02/23/2023 506.19
100271 O'Reilly Auto Parts Battery Return 02/23/2023 -96.43 409.76
100137 Pablo & Belen Rivera UB Deposit Refund 02/08/2023 120.91 100226 Paradise Pictures LLC Supplies 02/16/2023 140.00 100272 Patt's Copy World Signs 02/23/2023 99.68
100272 Patt's Copy World Signs 02/23/2023 17.52
117.20
100178 Permit Services Business License Refund 02/08/2023 140.00 100227 Peterson Mechanical Inc Repair Services 02/16/2023 1,116.28 100273 Public Agency Retirement Services Fees December 2022 02/23/2023 300.00 100179 Quadient Finance USA, Inc. Postage Acct#7900044066778204 02/08/2023 2,074.40 100228 Quadient Leasing USA, Inc. Postage 02/16/2023 1,109.38 100180 Quincy Engineering Inc Engineering Services Chase St Bridge 02/08/2023 5,795.11 100131 Raoul Goff UB Deposit Refund 02/08/2023 4.20
100181 Ready Refresh Drinking Water 02/08/2023 76.39
100181 Ready Refresh Drinking Water 02/08/2023 243.18
100181 Ready Refresh Drinking Water 02/08/2023 77.14
100229 Ready Refresh Drinking Water 02/16/2023 312.06
100274 Ready Refresh Drinking Water 02/23/2023 23.00
731.77
100253 Rebekah Barr Mileage Reimbursement 02/23/2023 127.14 100275 REMIF Employee Assistance Program 02/23/2023 14.21 100275 REMIF Employee Assistance Program 02/23/2023 6.11 100275 REMIF Employee Assistance Program 02/23/2023 5.11 100275 REMIF Employee Assistance Program 02/23/2023 8.66 100275 REMIF Employee Assistance Program 02/23/2023 1.70 100275 REMIF Employee Assistance Program 02/23/2023 18.32 100275 REMIF Employee Assistance Program 02/23/2023 12.78 100275 REMIF Employee Assistance Program 02/23/2023 6.67 100275 REMIF Employee Assistance Program 02/23/2023 5.11 100275 REMIF Employee Assistance Program 02/23/2023 8.80 100275 REMIF Employee Assistance Program 02/23/2023 0.43 100275 REMIF Employee Assistance Program 02/23/2023 1.42 100275 REMIF Employee Assistance Program 02/23/2023 4.40 100275 REMIF Employee Assistance Program 02/23/2023 22.72 116.44
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total

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100182 Republic Services of Sonoma County Yard Waste/Compost 02/08/2023 118.21 100136 Richard Pomeroy UB Deposit Refund 02/08/2023 23.96 100276 Richardson & Company LLP preparation of the state controllers report 02/23/2023 4,250.00 100230 Ricoh USA, inc Printing 02/16/2023 123.96
100183 Ricoh Usa, Inc US4 Copier Lease 02/08/2023 245.66 100183 Ricoh Usa, Inc US4 Copier Lease 02/08/2023 1,473.94 100183 Ricoh Usa, Inc US4 Copier Lease 02/08/2023 736.97 100231 Ricoh Usa, Inc US4 Copier Lease 02/16/2023 244.41 100231 Ricoh Usa, Inc US4 Copier Lease 1,466.44
100231 Ricoh Usa, Inc US4 Copier Lease 733.22
100184 Ricoh USA, Inc. US2 Lease Payment Jan 2023 02/08/2023 212.43 100232 Ricoh USA, Inc. US2 Copier Lease 02/16/2023 212.43 100277 Ricoh USA, Inc. US3 Copier Lease 02/23/2023 289.79 5,739.25
100233 RingCentral Inc Phones 02/16/2023 1,802.42
100234 Rise Housing Solutions, Inc. Professional Services Affordable Housing 02/16/2023 8,560.00 100237 Robert A. Smith Youth & Family Services 02/16/2023 5,416.67 100134 Sayat Ozyilmaz UB Deposit Refund 02/08/2023 77.97 100235 Sebastiani Building Investors Monthly lease payment 02/16/2023 6,109.00 100185 Shred-It USA Shredding Service 02/08/2023 242.85 100236 Silveira Chevrolet Vehicle Repair 02/16/2023 114.52 100186 Soiland Co, Inc Supplies 02/08/2023 874.76
100186 Soiland Co, Inc Supplies 02/08/2023 414.14
1,288.90
100238 Sonoma Community Center FY22-23, City Sponsorship/Service Contract 02/16/2023 3,333.33 100188 Sonoma County Sheriff's Office Law enforcement contract Dec 2022 02/08/2023 354,645.40 100189 Sonoma County Transit Sonoma Shuttle - Fare-Free Subsidy - City Share 30% 02/08/2023 3,720.25 100239 Sonoma Ecology Center FY22-23, City Sponsorship/Service Contract 02/16/2023 2,083.33 100239 Sonoma Ecology Center Montini Trail Construction 02/16/2023 14,875.52 16,958.85
100190 Sonoma Embroidery Supplies 02/08/2023 92.00
100240 Sonoma Glassworks City Hall Front Safety Glass 02/16/2023 1,335.33 100191 Sonoma Marshaling Service Inc Security/Traffic/Pedestrian Services 02/08/2023 3,020.00 100192 Sonoma Materials Inc Materials 02/08/2023 4,828.25 100241 Sonoma Materials Inc Materials 02/16/2023 189.88 100278 Sonoma Materials Inc Materials 02/23/2023 113.93 5,132.06
100193 Sonoma Sparkies Business License Refund 02/08/2023 171.00 100242 Sonoma Tourism Improvement Dist. TID Receipts Rec'd in January 2023 02/16/2023 54,450.77 100243 Sonoma Valley Chamber of Commerce Business & Economic Vitality Svcs, FY22-23 02/16/2023 10,416.66 100279 Sonoma Valley Community Communications A/V Maintenance 02/23/2023 31,133.32 100279 Sonoma Valley Community Communications Comcast PEG Fees Jan 2022-September 2022 02/23/2023 35,065.08 100286 Sonoma Valley Community Communications Production 02/23/2023 1,666.66 67,865.06
100244 Sonoma Valley Field of Dreams Monthly Payment, Athletic Field Maintenance/Ops 02/16/2023 1,250.00 100194 Sonoma Valley Fire & Rescue Authority 2022/2023 City of Sonoma and Sonoma Valley Fire District Contrt 02/08/2023 495,224.00 100280 Sonoma Valley Groundwater Sustainability Agency GROUNDWATER SUSTAINABILITY FEE 02/23/2023 342.62 100245 Sonoma Valley Visitors Bureau FY22-23, Monthly Payment Per Contract 02/16/2023 8,333.33 100195 Staples Advantage Supplies 02/08/2023 117.53
100196 State Water Resources Control Board Annual Permit Fee Depot Park 02/08/2023 365.00 100196 State Water Resources Control Board Annual Permit Fee Fryer Creek 02/08/2023 730.00 1,095.00
100246 Stevenson Supply & Tractor Supplies 02/16/2023 985.36 Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total

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Agenda Item #7.5:

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100197 Sunpower Corporation Overpayment Building Permit 26460 02/08/2023 36.40 100198 Tapco Supplies 02/08/2023 652.10
100281 Two Brothers Cathodic Services Cathodic Protection Service 02/23/2023 2,671.88 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 407.72 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 625.00 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 147.90 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 136.56 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 10.98 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 109.00 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 8.13 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 108.60 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 192.00 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 245.77 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 120.00 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 17.60 100201 U.S. Bank Corp Pmt System January 2023 CalCard Purchase 02/08/2023 3,517.43 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 2,383.19 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 357.99 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 153.48 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 125.00 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 874.83 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 301.85 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 330.98 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 1,153.89 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 3,088.03 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 294.39 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 81.96 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 784.70 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 120.00 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 1,240.07 100247 U.S. Bank Corp Pmt System Nov 2022 CalCard Purchases reissue check#99898 02/16/2023 2,902.04 19,839.09
100202 Uline Supplies 02/08/2023 349.01
100202 Uline Supplies 02/08/2023 349.02
698.03
100203 United Rentals (North America) Supplies 02/08/2023 612.90 100282 United Rentals (North America) Supplies 02/23/2023 208.67 821.57
100204 Universal Building Services Janitorial Services Dec 2022 02/08/2023 945.00 100204 Universal Building Services Janitorial Services Dec 2022 02/08/2023 194.67 100204 Universal Building Services Janitorial Services Dec 2022 02/08/2023 194.67 100204 Universal Building Services Janitorial Services Dec 2022 02/08/2023 2,298.00 100204 Universal Building Services Janitorial Services Dec 2022 02/08/2023 194.66 3,827.00
100205 US Bank Voyager Fleet Sys Gas 02/08/2023 1,012.35 100205 US Bank Voyager Fleet Sys Gas 02/08/2023 3,077.16 100205 US Bank Voyager Fleet Sys Gas 02/08/2023 528.55
100205 US Bank Voyager Fleet Sys Gas 02/08/2023 27.03
100205 US Bank Voyager Fleet Sys Gas 02/08/2023 338.32
100205 US Bank Voyager Fleet Sys Gas 02/08/2023 795.30
5,778.71
100248 Verizon Wireless Communications Dec 2022 02/16/2023 468.05 100129 Vicki Desmet UB Deposit Refund 02/08/2023 113.80 100249 Vintage House FY22-23, City Sponsorship/Service Contract 02/16/2023 3,333.33 100206 waterTALENT, LLC Temp Staffing WE 01/08/2023 02/08/2023 6,902.00 100200 William Thompson Turf Rebate 02/08/2023 763.00
100250 Wittman Enterprises, LLC EMS Billing December 2022 02/16/2023 40,476.48 Vendor Total $ 2,069,467.83
Employee Payroll and Benefits $ 417,816.59
$ 2,487,284.42
Vendor Total
Vendor Total
Vendor Total
Vendor Total
Vendor Total

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Mar 2023
Department
Administration
Staff Contact
Liz Garcia, Deputy Finance Director
Agenda Item Title
Conduct a Public Hearing to Adopt a Resolution updating the City of Sonoma Master Fee Schedule for the FY 2022-23
Summary
The City of Sonoma has an established City Master Fee Schedule for those services that benefit only the specific users of that service and do not benefit the general public as a whole. Fees are generated from a variety of services including building and planning permits, special event fees, appeal fees, public safety fees and water service fees (late fees & disconnect fees).

Revenue from fees offsets costs of services that would otherwise be paid using general fund revenue.

The City Council has the authority to establish these fees and charges as defined by the State Constitution and in accordance with Government Code Section 39001 with limitations set by Proposition 218. This regulatory authority provides cities the means to “protect overall community interests, while charging only the individual who is benefiting from the service.” If approved, fees would become effective in 60 days, on May 15, 2023.

Recommended Council Action
Conduct Public Hearing and adopt a resolution approving the updated City of Sonoma Master Fee Schedule for FY 2022-23.

Alternative Actions
Request additional information and/or direct staff to make changes to the fee schedule and return for subsequent adoption.

Financial Impact
Fees and charges comprise approximately 2.87% of General Fund Revenue. Total revenue derived from fees, fines, permits and licenses (excluding Business Licenses which are considered a tax) is projected to be about $697,000 exclusive of the proposed fee increases.

No additional revenue as a result of the updated fee schedule was included in the FY 2022-23 Budget.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
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Attachments
Master Fee Resolution
00 Master Fee Schedule 2023
Agenda Item #8.1:

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City of Sonoma
RESOLUTION #______ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA ADOPTED CITY OF

SONOMA MASTER FEE SCHEDULE OF USER FEES, LICENSES AND PERMIT CHARGES EFFECTIVE MAY 15, 2023
WHEREAS, California Constitution, Article XI, Section 7 gives cities police power to engage in regulatory activities for which they may charge a fee for reimbursement of costs; and WHEREAS, California Constitution, Article XIIIB, Section 8 and Government Code Section 39001 provide general authority for charging fees for specific services; and WHEREAS, various other sections of the California Constitution and Government Code provide authority for the collection of specific fees and charges; and WHEREAS, on June 22, 2021, the City Council adopted Resolution Number 46-A-2021 adopting a schedule of user fees, licenses, and permit charges with an effective date of August 23, 2021; and WHEREAS, on March 15, 2023, the City Council of the City of Sonoma held a duly noticed Public Hearing to allow public input and review amendments to the adopted fees and charges.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby:

1. Establishes amendments to certain fees and charges as outline in Exhibit A - Master Fee Schedule, Fiscal Year 2022-23.

2. Finds and determines that the fees and charges set forth in attachments hereto do not exceed the reasonable costs of providing the services for which the fee is charged.

3. The fees set forth in the attachments hereto shall become effective on May 15, 2023.

4. Finds and determines that pursuant to the requirements of California Government Code Section 66015(c), appropriate ordinances, permit fees, and processes are in place to streamline the submittal and approval of permits for solar energy systems in substantial conformance with the practices and policies contained in the California Solar Permitting Guidebook. Calculations related to the administrative cost of issuing a solar rooftop permit are incorporated herein by reference and any fee charged in excess of the fees prescribed in California Government Code Sections 66015(a)(1) or 66015(b)(1) result in the continuation of a quick and streamlined approval process by covering the City’s actual administrative cost of providing the service.

PASSED AND ADOPTED, by the City Council of the City of Sonoma, on March 15, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Sandra Lowe, Mayor
ATTEST:
______________________________________
Rebekah Barr, MMC, City Clerk
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CITY OF SONOMA

SCHEDULE OF FEES
Effective May 15, 2023
Agenda Item #8.1:

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FEE SCHEDULES BY DEPARTMENT PAGE
3 17
91 123
168
182
213
1 Administration
2 Building Department
3 Fire Department
4 Planning Department
5 Police Department
6 Public Works and Utilities
7 Special Events

MASTER FEE SCHEDULE
Table of Contents

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ADMINISTRATION
FEES

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Administration Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Agenda Packet Subscription CA-07 $606.00 $726.00 20%
Agendas Only Subscription CA-08 $242.00 $290.00 20%
Appeal (Administrative) CA-10 $246.00 $257.00 4%
Billing Fee CA-04 $64.00 $54.00 -16%
Media Duplication CA-05 $95.00 $114.00 20%
Municipal Code Supplement Service CA-06 $47.00 $57.00 21% Photocopy Fee CA-00 $0.00 first 10 copies, $0.25 10+ copies $0.00 first 10 copies, $0.25 10+ copies 0% Photocopy Fee: Campaign Disc and Stmt of Econ Interest CA-01 $0.10 $0.10 0% Printing Large City Maps CA-02 $10.00 $10.00 0%
Returned Checks CA-03 $16.00 + bank fees charged to the City $25.00 0% Technology Fee CA-13 New Varies per type of permit 0%
Tobacco Retailers License CA-12 $259.00 $275.00 6%

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Administration
FEE COST WORKSHEET NUMBER : CA-07
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Assistant 10.00 $37.71 $ 377.10 Total Salary $377.10
Salary Percent
Benefits: $377.10 44.28% $166.96
Operating Expenses: $377.10 26.64% $100.45
Overhead: $377.10 21.62% $81.53
Total $726.04
Previous Fee 2021: $606.00
Fee Effective 2023: $726.00
per year
% Change: 20%
Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

Refund on prorated basis minus $25 administration fee.

Clerical time and expense for providing complete agenda packages to members of the public per year. City Council candidates who have qualified for the ballot receive agenda packets free of charge until the date of the election.

Agenda Packet Subscription

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-08
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Assistant 4.00 $37.71 $150.84
Total Salary $150.84
Salary Percent
Benefits: $150.84 44.28% $66.78
Operating Expenses: $150.84 26.64% $40.18
Overhead: $150.84 21.62% $32.61
Total $290.41
Previous Fee 2021: $242.00
Fee Effective 2023: $290.00
per year
% Change: 20%
Agendas Only Subscription
Refund on prorated basis minus $25 administration fee.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

Clerical time and expense for providing paper agendas through the postal service to members of the public per year . This fee would apply to private citizens who request to be on the mailing list to receive copies of Council and/or Commission agendas.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-10
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 0.50 $59.39 $29.69 City Manager 1.00 $103.80 $103.80
Total Salary $133.49
Salary Percent
Benefits: $133.49 44.28% $59.11
Operating Expenses: $133.49 26.64% $35.56
Overhead: $133.49 21.62% $28.86
Total $257.02
Previous Fee 2021: $246.00
Fee Effective 2023: $257.00
per appeal
% Change: 4%
Appeal (Administrative)
To facilitate, hear and consider an appeal of a staff-level final decision. Must be filed within fifteen days of the final decision.

No refund available.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-04
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Accounting Technician 0.50 $41.22 $20.61
Deputy Finance Director 0.10 $75.17 $7.52
Total Salary $28.13
Salary Percent
Benefits: $28.13 44.28% $12.45
Operating Expenses: $28.13 26.64% $7.49
Overhead: $28.13 21.62% $6.08
Total $54.15
Previous Fee 2021: $64.00
Fee Effective 2023: $54.00
per invoice invoice
% Change: -16%
No refund available.

Billing Fee
Clerical time and expense for provide billing services. This fee may be used when an invoice requires rebilling because it was not paid before the due date.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-05
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 1.00 $59.39 $59.39 Total Salary $59.39
Salary Percent
Benefits: $59.39 44.28% $26.29
Operating Expenses: $59.39 26.64% $15.82
Overhead: $59.39 21.62% $12.84
Total $114.34
Previous Fee 2021: $95.00
Fee Effective 2023: $114.00
per hour*
% Change: 20%
Hourly rate per hour expended by staff to duplicate recording. Plus actual cost of media * 15%.

Round down to the nearest dollar.

Full refund if recording has not been duplicated and payment has not been processed. 50% refund if refund check has to be issued. No refund after recording has been made.

Hourly rate for time and expense for providing copies of recordings. Actual cost of media + 15% overhead will be added to fee. Recordings may be provided on media such as audio tape, CD, DVD or USB Drive.

Media Duplication

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-06
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 0.50 $59.39 $29.69 Total Salary $29.69
Salary Percent
Benefits: $29.69 44.28% $13.15
Operating Expenses: $29.69 26.64% $7.91
Overhead: $29.69 21.62% $6.42
Total $57.17
Previous Fee 2021: $47.00
Fee Effective 2023: $57.00
per supplement plus postage
% Change: 21%
Municipal Code Supplement Service
Clerical time and expense for obtaining and distributing Muni Code supplements. The City updates the Municipal Code on an annual basis. The City Clerk then provides copies of the supplements to everyone who has a copy of the Code. This charge applies to private entities requesting the supplements.

No refund if supplement has been provided.

Fee is based upon allocation of the costs of personnel, services and supplies. Plus actual cost of the printed supplement & postage.

Round down to the nearest dollar.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-00
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
1-10 Copies, no charge $0.00
10+ copies $0.25 per page
Previous Fee 2021 1-10 copies: $0.00
Previous Fee over 10 copies: $0.25 per page
Fee Effective 2023 1-10 copies: $0.00
Fee Effective 2023 over 10 copies: $0.25 per page
% Change: 0%
Photocopy Fee
Unless a specific document copy fee is stated. This applies to all printed material i.e.

Development Code, General Plan, Minutes, Staff Reports, Agendas and Bound Booklets. Does not apply to Municipal Code.

No refund available.

Fee is based upon allocation of the costs of personnel, services and supplies.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-01
.

SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
Fee per page copied $0.10
Previous Fee 2021: $0.10
Fee Effective 2023: $0.10
% Change: 0.00%
Photocopy Fee: Campaign Disclosure, Statement of Economic Interests Fee for copying requested pages for campaign disclosures and Statement of Economic Interests.

No refund available.

Fee is set by State Law.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-02
.

SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
Fee per large map printed $10.00
Previous Fee 2021: $10.00
Fee Effective 2023: $10.00
% Change: 0.00%
Printing Large City Maps
Printing Large City Map Copies of Land Use, Water System, Plaza, Storm Drain, etc.

No refund available.

If copied in house $10.00. If copies are outsourced, the fee is the vendor's invoice, plus staff's hourly time to process request.

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-03
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Per CA Civil Code Division 3, Section 1719a First Incident: $25.00 Second and Subsequent Incident: $35.00
Previous Fee 2021: $31.00
Fee Effective 2023- First Incident: $25.00
Fee Effective 2023- Second and Subsequent Incident: $35.00 % Change: -19.35%
Returned Checks
Staff time related to a customer's check not being honored by their bank.

This fee also includes bank fees that the City incurs from the City's bank.

No refund available.

Per CA Civil Code Division 3, Section 1719a, the returned check amount can not exceed $25 for the first check and subsequent incidents cannot exceed $35.

Round down to the nearest dollar

CALCULATION OF FEE

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Administration
FEE COST WORKSHEET NUMBER : CA-13
100-00000-000-30205
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

Based on Number of Records Processed Annually and Record Type Complexity Record Type
Number of
Permits or
Applications
made in 2021
Record
Complexity
Factor
Combined
Proportionate
# of Records
/Complexity
Factor
Proportionate
Annual
Technology
Cost by
Record Type
Technology Fee
to be applied for
each Record
Type
Percent
Increase from
Prior Year
Building Permit 598 21.50% 0.1466021 $29,001.18 $48.00 New Fee Depot Park Use Application 15 8.00% 0.0013683 $270.68 $18.00 New Fee Encroachment Permit 167 14.00% 0.0266591 $5,273.76 $31.00 New Fee Garage Sale Licenses 4 0.50% 0.0000228 $4.51 $1.00 New Fee Home Occupation Permits 4 3.00% 0.0001368 $27.07 $6.00 New Fee Housing Development Project Pre-Applications 2 3.00% 0.0000684 $13.53 $6.00 New Fee Improvement Plan & Final Map Review 10 8.00% 0.0009122 $180.45 $18.00 New Fee Plaza Use Application 14 9.00% 0.0014367 $284.21 $20.00 New Fee Sidewalk Seating Permits 2 2.00% 0.0000456 $9.02 $4.00 New Fee Sign Review Application 7 5.00% 0.0003991 $78.95 $11.00 New Fee Uniform Planning Applications 51 18.00% 0.0104675 $2,070.71 $40.00 New Fee Wine Tasting Use Permit 2 3.00% 0.0000684 $13.53 $6.00 New Fee Wireless Telecommunications Permit 1 5.00% 0.0000570 $11.28 $11.00 New Fee Total 877
Total OpenGov Development Cost (amortized over 10 years) $7,119 OpenGov Annual Subscription Cost: $30,120
Total OpenGov Annual Costs: $37,239

CALCULATION OF FEE
Technology Fee
No refund is available for this fee once an application is filed.

Staff time is not factored in to this fee.

The Technology Fee is assessed to help recover the direct third party (OpenGov) vendor costs of developing, subscribing and mainating the software required for electronic permitting and application records.

The fee is based on the total annual subscription costs for OpenGov Citizen Services Software plus the initial development costs (amortized over 10 years) divided by the proportionate share of each record type based on the number of records issued and adjusted based on the ratio of total applications made and the complexity of the record type.

Round down to the nearest dollar

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Administration
FEE COST WORKSHEET NUMBER : CA-12
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Services Director 0.00 $88.71 $0.00 Accounting Technician 1.00 $41.22 $41.22
City Salary $41.22
Salary Percent
Benefits: $41.22 44.28% $18.25
Total City Salary Costs $59.47
Hours Rate
Contracted Salary Costs: Police Deputy 16.00 $ 125.18 $2,002.88 Administrative Assistant 4.00 $ 72.77 $291.08
Total Contracted Salary Costs $2,293.96
Total Salary Costs: $2,353.43
Salary Percent
Patrol Car (2 days) $57.38 per day $114.76
Operating Expenses: $2,293.96 26.64% $611.04
Overhead: $2,293.96 21.62% $495.97
Total $3,575.21
Divided by 16 licenses to be issued in City
Previous Fee 2021: $259.00
Fee Effective 2023: $275.00
per license
% Change: 6%
No refund available.

Tobacco Retailers License
Administration and enforcement of the TRL program pursuant to Ordinance No. 04- 2015 adopted June 1, 2015. In addition costs of city enforcement (such as City Prosecutor, Code Enforcement Officer) or Administrative Violation penalties may apply for violations.

Fee is based upon allocation of the costs of personnel and fixed assets. Costs of Police Staff based on Sonoma County Fee Schedule.

Round down to the nearest dollar.

CALCULATION OF FEE

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BUILDING
FEES

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Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Appeal Fee BL-11 $818.00 $966.00 18%
Building department hourly rate BL-99 New Fee for 2023 $100.00 0% Building department overtime hourly rate BL-99 New Fee for 2023 $150.00 0% CA Building Standards Administrative Special Revolving Fund BL-96 See CA Health & Safety Code Section 18931.6
See CA Health & Safety Code Section
18931.6 0%
CA Strong Motion Instrumentation and Seismic Mapping Fee (CSMIP) BL-95 See CA Public Resources Code Section 2705 See CA Public Resources Code
Section 2705 0%
Capital Improvement Fee - for each added bedroom BL-91 $68.00 $68 for each added bedroom 0% Capital Improvement Fee - for one-bedroom dwelling BL-91 $410.00 $410 for one-bedroom dwelling 0% Capital Improvement Fee - for three or more bedroom dwelling BL-91 $614.00 $614 for three or more bedroom dwelling 0%
Capital Improvement Fee - for two-bedroom dwelling BL-91 $478.00 $478 for two-bedroom dwelling 0% Capital Improvement Fee - per square foot for commercial & industrial buildings BL-91 $0.19 $0.19 per square foot for commercial & industrial buildings 0% Change of Use or Occupancy Review (Building Survey) BL-15 $574.00 $686.00 20% Conditional Authorization to Proceed with Work BL-07 $564.00 $665.00 18% Construction Permit Deposit BL-01 Varies (Deposit - Not a Fee) Varies (Deposit - Not a Fee) 0% Contractor's Business License Tax on Permit BL-90 $1.00 per $1,000 valuation $1.00 per $1,000 valuation 0% Development Impact Fee - Affordable Housing Impact Fee, Nonresidential BL-97 Assessed per City Council Resolutoion 12-2020 Office - $4 ; $Retail - $4 ; Hotel - $15 0% Development Impact Fee - Fire BL-98 Assessed per City Council Ordinance Single Family Housing - $1.72 ; Multi- 0% Development Impact Fee - Newly Constructed Residential Units BL-92 $966.00 $966.00 0% Document Preparation and Recording Fee BL-10 $116.00 $136.00 17% Document Retention Fee - 8.5x11 and 8.5x14 BL-06 $0.59 $0.60 2% Document Retention Fee - Other sizes BL-06 $2.40 $2.40 0% Hourly Services, Building Department - Miscellaneous, During City Hall Business Hours BL-05 $116.00 $118.00 2%
Hourly Services, Building Department - Miscellaneous, Off-Hour BL-08 $232.00 $278.00 20% Inspection Fee - Accessibility BL-29 20% of calculated Inspection Fees in Tables BL-21-A.
20% of calculated Inspection Fees in
Tables BL-21-A. 0%
Inspection Fee - Awning BL-40 New Fee for 2023 $88.00 0% Inspection Fee - Building Demolition BL-22 $314.00 $355.00 13%

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Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Inspection Fee - Building Permit BL-21 Per Building Table BL-21-A Per Building Table BL-21-A 0% Inspection Fee - Building Relocation BL-23 $611.00 $710.00 16% Inspection Fee - Electric Vehicle Charging Station (EVCS) Level 1 or 2 BL-52 New Fee for 2023 $88.00 0%
Inspection Fee - Electrical BL-24 Per Electrical Table BL-24-A Per Electrical Table BL-24-A 0% Inspection Fee - Electrical Panel, Replace Existing (under 600A) BL-53 New Fee for 2023 $118.00 0% Inspection Fee - Energy BL-28
20% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A
20% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A
0%
Inspection Fee - Energy Storage System (ESS) with capacity of 27 kWh or less BL-51 New Fee for 2023 $177.00 0%
Inspection Fee - Fire Sprinkler System (Building Department) BL-75 New Fee for 2023 $118.00 0% Inspection Fee - Gas Fireplace Insert BL-61 New Fee for 2023 $177.00 0% Inspection Fee - Generator Standby - Dwelling Unit Residential BL-55 New Fee for 2023 $236.00 0% Inspection Fee - Grading Permit BL-34 Per Grading Table BL-34-A Per Grading Table BL-34-A 0% Inspection Fee - Hood Fire Suppression System (Building BL-76 New Fee for 2023 $88.00 0% Inspection Fee - HVAC Equipment Replacement (less than 400k BL-60 New Fee for 2023 $148 Base Fee for the first piece of 0% Inspection Fee - Mechanical BL-27 Per Mechanical Table BL-27-A Per Mechanical Table BL-27-A 0% Inspection Fee - Modular and Manufactured Housing BL-32 25% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A.
25% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A.
0%
Inspection Fee - Plumbing BL-25 Per Plumbing Table BL-25-A Per Plumbing Table BL-25-A 0% Inspection Fee - Re-Roofing, 1 and 2 Family BL-30 $165.00 $177.00 7% Inspection Fee - Re-Roofing, Nonresidential and Multifamily BL-31 New Fee for 2023 $355.00 0% Inspection Fee - Residential Bathroom Renovation (No removal or adding walls). BL-42 New Fee for 2023
$473 Fee for the first bathroom
renovation; $236 Fee for each
additional bathroom renovation
performed under the same permit.
0%
Inspection Fee - Residential Heat Pump Water Heater or
Tankless Water Heater Conversion BL-71 New Fee for 2023 $148.00 0%

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Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Inspection Fee - Residential Kitchen Renovation (No removal or adding walls) BL-43 New Fee for 2023 $473.00 0%
Inspection Fee - Residential Solar Photovoltaic (PV) with output of 10kW or less BL-50 New Fee for 2023 $177.00 0%
Inspection Fee - Residential Water Heater Replacement BL-70 New Fee for 2023 $118.00 0% Inspection Fee - Residential Window and Door Replacement BL-41 New Fee for 2023 $148.00 0% Inspection Fee - Signs (Up to 2 - Illuminated) BL-38 New Fee for 2023 $148.00 0% Inspection Fee - Signs (Up to 2 - Nonilluminated) BL-39 New Fee for 2023 $88.00 0% Inspection Fee - Single Inspection Permit BL-20 $141.00 $148.00 5% Inspection Fee - Swimming Pool, Private Residential BL-36 $628.00 $710.00 13% Inspection Fee - Swimming Pool, Public BL-37 New Fee for 2023 $947.00 0% Inspection Fee - Temporary Power Pole for Construction BL-54 New Fee for 2023 $88.00 0% Inspection Fee - Water Fixture Low-Flow Verification BL-26 $49.00 $59.00 20% Investigation Fee - Minimum (Compliance Response Within 30 Days) BL-13 $395.00 $414.00 5%
Investigation Fee - Standard (More than 30 Day Compliance Response) BL-14 $803.00 $959.00 19%
Permit Application / Permit Extension Fee BL-09 $66.00 $77.00 17% Permit Processing Fee BL-02 $54.00 $61.00 13%
Plan Check Fee BL-04 $125 $118.00 -6%
Plan Printing and Reproduction Fee BL-17 New Fee for 2023 Actual Cost plus $47; $23.5 minimum 0% Refund Processing Fee BL-12 $66.00 $78.00 18%
Technology Fee (See Fee CA-01) BL-93 New Fee for 2023 $48.00 0% Temporary Use/Occupancy Fee BL-16 New Fee for 2023 $195.00 0% Training and Certification Fee BL-03 $9.00 $11.00 22%

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Building Department
FEE COST WORKSHEET NUMBER : BL-01
100-00000-000-22915
SERVICE: Construction Permit Deposit
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF DEPOSIT
If Estimated Project Cost is: Deposit Rate is:

Design Change for an existing Permit $59.00 Minimum
<$100,000 $100 Minimum OR
$10.00 for each $1,000 of Estimated Project Cost or portion thereof, whichever is greater >=$100,000 but<$1,000,000 $1,000 Minimum OR
$5.00 for each $1,000 of Estimated Project Cost or Portion thereof, whichever is greater >=1,000,000 $5,000 Minimum OR
$3.00 for each $1,000 of Estimated Project Cost or Portion thereof, whichever is greater This is a deposit paid by an applicant at the time an application is made for a building permit. This deposit is to be applied towards the costs of processing the permit application, plan checking services, training fees, and other permit costs required to be paid by the applicant. Permit processing fees and training fees apply to every permit application. Plan checking fees only apply on those permit applications where plan review services are provided.

Once all costs and expenses are calculated for a project, any remaining balance will be refunded to the applicant.

The deposit is not a fee but is to be applied towards the payment of fees owed to the City.

The deposit amount approximates the costs of processing the permit application, plan checking services and training fees. Since an exact amount for these services cannot be determined at the time of application, the deposit amount is only an approximation of those fees. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-02
100-00000-000-30112
SERVICE: Permit Processing Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Building Admin Staff Rate 0.50 $33.94 $16.97
Average Inspection/Plan Check Rate 0.25 $62.33 $15.58
Total Salary $32.55
Salary Percent
Benefits: $32.55 44.28% $14.41
Operating Expenses: $32.55 24.08% $7.84
Overhead: $32.55 21.62% $7.04
Total $61.84
Previous Fee 2021: $54.00
Fee Effective 2023: $61.00
per permit
% Change: 13%
Staff time and expenses involved in routing, handling and processing a permit application, including initial application assistance, calculating and collecting the deposit, permit issuance and permit reporting and recordkeeping. This fee does not include plan check time or the calculation of permit fees. The fee is due and payable at time of application.

No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-03
100-00000-000-30119
SERVICE: Training and Certification Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Estimated Training Costs $6,950.00
Estimated Permits 600
Cost per Permit $11.58 Total Cost $11.58
Previous Fee 2021: $9.00
Fee Effective 2023: $11.00
per permit
% Change: 22%
Costs associated with state mandated training and certification for Building Department personnel. The fee is due and payable at the time of permit application.

No refund of this fee is allowed.

The fee is calculated based on total budgeted training costs divided by the estimated number of permits issued. The fee is charged on each building permit. [AB 717 (1995) requires that beginning January 1, 1996, certain building department personnel (i.e. Building Officials, Plan Checkers and Building Inspectors) be trained and certified in the type of work they perform on the job. AB 717 provides that jurisdictions may recover the costs for training and certifying the personnel by charging a fee.]
Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-04
100-00000-000-30112
SERVICE: Plan Check Fee
REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

This fee may be charged at increments of 15 minutes or any portion thereof. In the event that this service is outsourced, the actual vendor costs may be passed through to the applicant with the additional charges as specified in Fee CA-09 (Standard Administrative Overhead). Where multiple permits will be issued under a single plan review (i.e. master plan, P.U.Ds, etc.) the Plan Check fee may either be charged on the first permit issued or divided between the permits at the sole discretion of the Building Official.

This fee is based on the actual hourly cost of performing plan review and related services such as counter assistance, corresponding with applicants, design meetings, preliminary site investigations, code research, and other activities related to a building permit application.

Round down to the nearest dollar.

A refund of 100% of the Plan Check Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Performance of plan checking and preliminary site review services to verify compliance with the California Building Code, the Sonoma Municipal Code and other applicable regulations, including administrative work and permit approval coordination related thereto.

A Construction Permit Deposit (BL-01) must be paid at the time of application. The balance of any plan check fee shall be due and payable immediately following the rendering of the service.

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Building Department
FEE COST WORKSHEET NUMBER : BL-05
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Average Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Hourly Fee: $116.00
Fee Effective 2023: $118.00
per hour
% Change: 2%
Staff time and expenses involved in: • Researching code requirements or file documentation not otherwise covered under other fees, duplicating approved permit documentation; (30 minute minimum) • Verifying compliance with various building construction laws on projects where changes to the approved plans are necessary; (30 minute minimum) • When incomplete, changed, or multiple alternative design schemes require additional plan review or inspection; (30 minute minimum) • Plot plan and duplicate plan reviews that are part of an approved master plan for a project; (30 minute minimum) • Reinspection and miscellaneous inspections; (1-hr. minimum) • Labor for duplication of lost construction documentation (i.e. Inspection cards, permits, approved plans, etc.) (30 minute minimum) • Minimum rate for each deferred submittal item. (1-hr. minimum) • Cost for preparation and issuance of a Performance Guarantee; (1-hr. min.) • All other misc. building department services not otherwise covered by a fee; (30 minute minimum).

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and none of the services listed above have been performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies for 1 hour of activity. Round down to the nearest dollar.

Hourly Services, Building Department - Miscellaneous, During City Hall Business Hours In the event that this service is outsourced, the actual vendor costs shall be passed through to the applicant with the cost of any additional time spent by City staff added as overhead to the actual vendor cost in accordance with the hourly rate indicated below.

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Building Department
FEE COST WORKSHEET NUMBER : BL-06
100-00000-000-30105
SERVICE: Document Retention Fee - 8.5x11 and 8.5x14
Document Retention Fee - Other sizes
DESCRIPTION OF SERVICE:

REFUND POLICY: No refund is allowed.

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Actual Cost for Imaging/Equipment for each 8.5x11 and 8.5x14 sheet $0.66 Actual Cost for Imaging/Equipment for each other sized sheet $2.41 Previous Fee for each 8.5x11 and 8.5x14 sheet: $0.59
Previous Fee for each other sized sheet: $2.40
Fee for each 8.5x11 and 8.5x14 sheet: $0.60
Fee for each other sized sheet: $2.40
per sheet
% Change: 0%

8.5x11 and 8.5x14 Documents
Image Capture Approved Plan $0.08
Transportation $0.06
Project Management $0.09
Re-assemble $0.01
OCR $0.01
Indexing $0.02
City prep time $0.09 1 hr. of Development Services Sup /1000 sheets or portion thereof City Quality Control $0.17 2 hr. of Development Services Sup /1000 sheets or portion thereof City Project Management $0.09 1 hr. of Development Services Sup /1000 sheets or portion thereof City Imaging Software Subscription $0.05 4,650/Year/100,000 pages Cost per image $0.66
Plan size Documents
Approved Building Plans $1.45
Index of Building Files, Org. Permits, App. $0.06
Double Key Verification $0.06
Document Preparation $0.50
Database Merge $0.01
Output to Media $0.01
Installation/setup $0.24
Creation of Master CD $0.05
Creation of Duplicate Backup Copy $0.03
Cost per image $2.41
This fee covers the costs of scanning file documents and maintaining micrographics equipment.

Based on the actual cost of contracted services and equipment. Charged per sheet based on the size of the document to be microfilmed. Round down to the nearest dollar. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-07
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 5.00 $62.33 $311.63
Average Administrative Staff Rate 1.00 $38.65 $38.65
Total Salary $350.29
Salary Percent
Benefits: $350.29 44.28% $155.09
Operating Expenses: $350.29 24.08% $84.33
Overhead: $350.29 21.62% $75.74
Total $665.45
Previous Fee 2021: $565.00
Fee Effective 2023: $665.00
per authorization
% Change: 18%
Conditional Authorization to Proceed with Work
Time and expenses involved in verifying compliance with various building construction laws.

This service will allow the applicant or his/her representative to start work on a project before all necessary approvals have been granted for the entire project. The authorization shall apply only to certain parts of the project which are unrelated to the items or elements yet to receive approval. The authorization may be issued at the discretion of the Building Official or his/her designated representative. This fee shall be assessed in addition to any other applicable fees.

The project applicant or his/her representative shall pay this fee at the time the authorization is granted and prior to starting work.

Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-08
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $73.17
Salary Percent
Benefits: $73.17 44.28% $32.40
Operating Expenses: $73.17 24.08% $17.62
Overhead: $73.17 21.62% $15.82
Sub Total $139.00
Double Time $139.00
Total $278.00
Previous Fee 2021: $232.00
Fee Effective 2023: $278.00
per hour
% Change: 20%
Hourly Services, Building Department - Miscellaneous, Off-Hour Time and expenses involved in: Scheduling and performing inspections and other services outside of normal business hours. This service is subject to voluntary staffing availability.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no service has been performed for the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies for 1 hour response during non-business hours. Actual fee to vary according to staff involved (1 hour minimum). Round down to the nearest dollar.

This fee may be charged at increments of 15 minutes or any portion thereof, over one hour. In the event that this service is outsourced, the actual vendor costs shall be passed through to the applicant with the additional charges as specified in Fee CA-09. Where multiple permits will be issued under a single plan review (i.e. master plan, P.U.Ds, etc.) the Plan Check fee may either be charged on the first permit issued or divided between the permits at the sole discretion of the Building Official.

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Building Department
FEE COST WORKSHEET NUMBER : BL-09
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.50 $62.33 $31.16
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $40.83
Salary Percent
Benefits: $40.83 44.28% $18.08
Operating Expenses: $40.83 24.08% $9.83
Overhead: $40.83 21.62% $8.83
Total $77.56
Previous Fee 2021: $66.00
Fee Effective 2023: $77.00
per extension
% Change: 17%
Permit Application / Permit Extension Fee
Time and expenses involved in reviewing, processing and filing a building permit application extension or an extension on an issued building permit including issuance of reminder letters. The fee is due and payable prior to granting an extension of time on an unexpired permit application or an unexpired issued permit. (Permit applications expire by limitation if no permit is issued within a 180-days of the initial application date and no extension is granted. Permits expire by limitation if work is not commenced within 12 months or if no regular inspections are made within any 180-day period after work has commenced and no extension is granted.)
No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-10
100-00000-000-30112
SERVICE: Document Preparation and Recording Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $71.99
Salary Percent
Benefits: $71.99 44.28% $31.87
Operating Expenses: $71.99 24.08% $17.33
Overhead: $71.99 21.62% $15.56
Total $136.76
Previous Fee 2021: $116.00
Fee Effective 2023: $136.00
per hour
% Change: 17%
Time and expenses involved in preparing, researching, notarizing, routing, handling, processing and filing violation, termination or other notices with the County Recorder's Office. This fee includes recording fees assessed by the County Recorder. The fee is due and payable prior to filing the notice.

No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-11
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Development Services Director / Building Official 6.00 $77.57 $465.40 Development Services Supervisor 1.00 $43.37 $43.37
Total Salary $508.77
Salary Percent
Benefits: $508.77 44.28% $225.26
Operating Expenses: $508.77 24.08% $122.49
Overhead: $508.77 21.62% $110.00
Total $966.51
Previous Fee 2021: $818.00
Fee Effective 2023: $966.00
per appeal
% Change: 18%
Appeal Fee
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

If the Board of Appeals rules in full favor of the appellant, a full refund shall be made to the appellant when requested by the appellant in writing and authorized by the building board of appeals. The Building Official or City Manager may authorize a refund of up to 50% of the Appeal Fee when, in the sole discretion of the Building Official or City Manager a refund of a portion of the appeal fee is merited due to the circumstances of the case. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the Appeal fee is paid.

Time and expenses involved in processing an appeal of a decision of the Building Official to be heard by the Board of Appeals or a hearing officer.

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Building Department
FEE COST WORKSHEET NUMBER : BL-12
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Development Services Supervisor 0.5 $43.37 $21.68
Development Services Director / Building Official 0.25 $77.57 $19.39 Total Salary $41.08
Salary Percent
Benefits: $41.08 44.28% $18.19
Operating Expenses: $41.08 24.08% $9.89
Overhead: $41.08 21.62% $8.88
Total $78.03
Previous Fee 2021: $66.00
Fee Effective 2023: $78.00
per refund
% Change: 18%
Refund Processing Fee
No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Time and expenses involved in calculating, routing, paying, mailing, handling and processing a refund for a permit application or issued permit. The fee is due and payable at the time the refund has been calculated and prior to issuance of the refund.

This fee is not applicable for refunds issued as a result of an overcharging error on the part of City staff.

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Building Department
FEE COST WORKSHEET NUMBER : BL-13
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 3.50 $62.33 $218.14
Total Salary $218.14
Salary Percent
Benefits: $218.14 44.28% $96.58
Operating Expenses: $218.14 24.08% $52.52
Overhead: $218.14 21.62% $47.16
Total $414.41
Previous Fee 2021: $395.00
Fee Effective 2023: $414.00
each Investigation
% Change: 5%
Investigation Fee - Minimum (Compliance Response Within 30 Days) The Minimum Investigation Fee shall be assessed where staff time is needed to enforce the requirements of the codes or on all permits where work has been performed without first obtaining the required permits. The Minimum Investigation Fee shall apply where corrective action including submittal of a permit application along with complete plans and documentation are submitted to the Building Department within and including 30 days of notification of the violation and as otherwise determined appropriate by the building official. This fee may be added to the cost of a building permit intended to mitigate the violation/s or may be separately billed by invoice to the owner of the property where the violation(s) exists. This fee is in addition to all other required fees assessed for the enforcement action or work.

No refund of this fee is allowed.

The Minimum Investigation Fee is based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies during normal business hours. It is estimated that an average minimum of 3.5 hours of Building Department personnel hours are needed for each minor investigation and related enforcement efforts. The fees based on an average minimum of 3.5 hours of staff time. Where staff time exceeds 3.5 hours, the Standard Investigation Fee (BL-14) shall apply. If work is performed after normal business hours, the fee shall be 200% of the fee normally assessed. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-14
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 7.00 $62.33 $436.28
Building Official 0.75 $77.57 $58.17
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $505.30
Salary Percent
Benefits: $505.30 44.28% $223.73
Operating Expenses: $505.30 24.08% $121.65
Overhead: $505.30 21.62% $109.25
Total $959.93
Previous Fee 2021: $803.00
Fee Effective 2023: $959.00
each Investigation
% Change: 19%
Investigation Fee - Standard (More than 30 Day Compliance Response) The Standard Investigation Fee shall be assessed where staff time is needed to enforce the requirements of the codes or on all permits where work has been performed without first obtaining the required permits. The Standard Investigation Fee shall apply where corrective action, including submittal of a permit application along with complete plans and documentation are NOT submitted to the building department within and including 30 days of notification of the violation. This fee may be added to the cost of a building permit intended to mitigate the violation/s or may be separately billed by invoice to the owner of the property where the violation(s) exists. This fee is in addition to all other required fees assessed for the enforcement action or work.

No refund of this fee is allowed.

Fee is based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies during normal business hours. It is estimated that an average minimum of 7 hours of building department personnel hours are needed for each investigation and related enforcement efforts. The fee will be based on an average minimum of 7 hours of staff time plus the actual staff time over 7 hours charged at the average hourly staff rate. If work is performed after normal business hours, the fee shall be 200% of the fee normally assessed. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-15
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 5.00 $62.33 $311.63
Building Official 0.50 $77.57 $38.78
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $361.26
Salary Percent
Benefits: $361.26 44.28% $159.95
Operating Expenses: $361.26 24.08% $86.97
Overhead: $361.26 21.62% $78.11
Total $686.29
Previous Fee 2021: $574.00
Fee Effective 2023: $686.00
each review
% Change: 20%
Change of Use or Occupancy Review (Building Survey)
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Staff time and expenses involved in verifying compliance with various laws governing the change of use of an existing structure. The fee is due and payable at time of application.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-16
100-00000-000-30112
SERVICE: Temporary Use/Occupancy Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $103.15
Salary Percent
Benefits: $103.15 44.28% $45.67
Operating Expenses: $103.15 24.08% $24.83
Overhead: $103.15 21.62% $22.30
Total $195.96
Previous Fee 2021: $116.00
Fee Effective 2023: $195.00
Per Permit
% Change: 68%
No refund available.

Fee based upon allocation of the costs of personnel, services and supplies for one (1) hour of activity. Round down to the nearest dollar.

The cost to process and document Temporary Use and/or Occupancy Authorizations when requested by a permittee.

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Building Department
FEE COST WORKSHEET NUMBER : BL-17
100-00000-000-30112
SERVICE: Plan Printing and Reproduction Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.25 $62.33 $15.58
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $25.25
Salary Percent
Benefits: $25.25 44.28% $11.18
Operating Expenses: $25.25 24.08% $6.08
Overhead: $25.25 21.62% $5.46
Total $47.96
Previous Fee 2021: None
Actual Cost of Vendor's Invoice plus This Amount: $47.00 For each print or scan job
City staff time for printing of 11" x 17" or smaller plans and documentation: $23.50 For each print or scan job
% Change: New Fee
Cost to customer for printing copies of approved plans and documents
No refund available.

These fees are based on the actual costs incurred by the City for scanning, reproducing, printing, collating, binding, shipping, delivering and other associated costs associated with the reproduction of approved plans and other documentation for building permits. The cost of the service includes all costs paid or invoiced to the City by a third-party printing company, staff time for printing, collating and binding by City staff using City printers (for printing 11" x 17" documents or smaller), plus staff time to verify document accuracy, process and handle the documents for each print or scan job. For third-party printing, City staff time shall be calculated at minimum of 30 minutes. For printing by City staff (document sizes of 11' x 17" or smaller) , the minimum staff time shall be calculated at 15 minutes. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-20
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Average Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: $141.00
Fee Effective 2023: $148.00
per permit
% Change: 5%
Inspection Fee - Single Inspection Permit
Cost and expense for inspection of work requiring only one inspection with an anticipated inspection duration, including travel time, of less than 45 minutes. This fee also includes one reinspection, administrative services and recordkeeping.

NOTE: This fee may be used when Building Department staff determines that work is of a minor nature only requiring a single minor inspection such as window replacement, siding replacement, etc.

Fee is based upon allocation of the costs of personnel, services and supplies for a Single Inspection Permit with an anticipated inspection duration, including travel time, of less than 45 minutes, plus the additional time for one reinspection, administrative services and recordkeeping. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-21
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

Fee: Per Building Table BL-21-A
PROCESS OF COSTING SERVICE:

Inspection Fee - Building Permit
Performance of building inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of the Building Permit Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the valuation of the work to be performed pursuant to Tables BL-21-A and Table BL-21-B. The building valuation for a permit is determined and modified as necessary by the Building Official using the Building Valuation Data published by the International Code Council in Building Safety Journal and other relevant data as necessary. Where no Building Valuation data is specifically listed the Building Official will determine the appropriate valuation using any reasonable means or methods. Round down to the nearest dollar.

In lieu of assessing inspection fees based on permit valuation as set forth herein, the Building Official may, at his/her sole discretion, calculate and charge a fee equal to the estimated actual cost of providing the inspection and inspection-related services in accordance with the hourly rate set forth in the adopted fee schedule.

When in the opinion of the Building Official a Single Inspection Permit may be issued for the proposed work, the fee shall be based on the Single Inspection Permit Fee (BL-20) in lieu of this fee. The Single Inspection Permit Fee shall be treated as the Building Permit Inspection Fee for the purposes of calculating any other fees.

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Building Department
FEE COST WORKSHEET BL-21-A
100-00000-000-30115
Building Permit Inspection System Fees
Total Valuation Fee
$1 to $500 - $118.40
$501 to $2,000 - $123.91 for the first $500 plus $5.50 for each additional $100 or fraction thereof, to and including $2,000
$2,001 to $25,000 - $208.60 for the first $2,000 plus $7.17 for each additional $1,000 or fraction thereof, to and including $25,000
$25,001 to $50,000 - $388.33 for the first $25,000 plus $10.63 for each additional $1,000 or fraction thereof, to and including $50,000
$50,001 to $100,000 - $649.80 for the first $50,000 plus $6.05 for each additional $1,000 or fraction thereof, to and including $100,000
$100,001 to $500,000 - $949.71 for the first $100,000 plus $3.46 for each additional $1,000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 - $2,332.17 for the first $500,000 plus 1.92 for each additional $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up - $3,291.21 for the first $1,000,000 plus $.96 for each additional $1,000 or fraction thereof.

When a building permit is required for a project, the applicant will pay the above-mentioned fees based on the valuation of the proposed project. The fee for issuing the permit is included in this table. The permit fees shall be paid at the time that the building permit is issued.

The building valuation for a permit is determined and modified as necessary by the Building Official using the latest Building Valuation Data published by the International Code Council in Building Safety Journal and other relevant data as necessary (see Building - Table BL-21-B).

Building - Table 21-A
Inspection Fee Schedule

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Group (2009 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage $396.55 $383.20 $374.18 $359.99 $338.67 $328.20 $349.00 $314.05 $304.05 A-1 Assembly, theaters, without stage $362.90 $349.54 $340.52 $326.33 $305.02 $294.54 $315.35 $280.39 $270.40 A-2 Assembly, nightclubs $319.10 $309.63 $300.83 $290.62 $272.55 $264.78 $280.19 $247.74 $239.72 A-2 Assembly, restaurants, bars, banquet halls $317.94 $308.47 $298.51 $289.46 $270.23 $263.62 $279.03 $245.42 $238.56 A-3 Assembly, churches $368.22 $354.86 $345.84 $331.65 $310.87 $300.39 $320.67 $286.24 $276.25 A-3 Assembly, general, community halls, libraries, museums $314.13 $300.78 $290.60 $277.57 $255.42 $246.11 $266.58 $230.80 $221.96 A-4 Assembly, arenas $361.74 $348.38 $338.20 $325.17 $302.70 $293.38 $314.19 $278.07 $269.24 B Business $308.13 $296.84 $285.88 $273.81 $249.41 $239.62 $263.07 $220.11 $210.17 E Educational $327.92 $316.70 $308.37 $295.08 $275.43 $261.52 $284.91 $240.74 $233.23 F-1 Factory and industrial, moderate hazard $187.58 $178.89 $167.85 $162.33 $144.67 $137.47 $155.12 $119.95 $112.32 F-2 Factory and industrial, low hazard $186.42 $177.73 $167.85 $161.17 $144.67 $136.31 $153.96 $119.95 $111.16 H-1 High Hazard, explosives $174.98 $166.29 $156.41 $149.74 $133.60 $125.24 $142.53 $108.88 NP H234 High Hazard $174.98 $166.29 $156.41 $149.74 $133.60 $125.24 $142.53 $108.88 $100.09 H-5 HPM $308.13 $296.84 $285.88 $273.81 $249.41 $239.62 $263.07 $220.11 $210.17 I-1 Institutional, supervised environment $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 I-2 Institutional, hospitals $513.16 $501.87 $490.91 $478.84 $453.11 NP $468.09 $423.82 NP I-2 Institutional, nursing homes $356.96 $345.66 $334.70 $322.64 $300.01 NP $311.89 $270.72 NP I-3 Institutional, restrained $349.71 $338.42 $327.46 $315.39 $293.08 NP $304.65 $263.79 NP I-4 Institutional, day care facilities $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 M Mercantile $238.05 $228.59 $218.62 $209.58 $191.20 $184.59 $199.14 $166.39 $159.53 R-1 Residential, hotels $315.46 $304.75 $295.78 $283.97 $261.03 $253.90 $284.33 $234.31 $227.36 R-2 Residential, multiple family $264.06 $253.36 $244.38 $232.58 $211.15 $204.02 $232.94 $184.43 $177.47 R-3 Residential, one- and two-family $245.92 $239.26 $233.09 $227.35 $220.72 $212.73 $223.49 $204.77 $192.65 R-4 Residential, care/assisted living facilities $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 S-1 Storage, moderate hazard $173.82 $165.13 $154.09 $148.58 $131.28 $124.08 $141.37 $106.56 $98.93 S-2 Storage, low hazard $172.66 $163.97 $154.09 $147.42 $131.28 $122.92 $140.21 $106.56 $97.77 U Utility, miscellaneous (Private Garages & Accessory Bldgs.) N/A N/A N/A N/A N/A N/A N/A N/A $77.11 Other Valuations
NEW - Carports / Patio Covers / Arbors / Covered Porches $52.68 NEW - Decks $26.34
NEW - Fire Sprinkler (included in this permit) $1.51
NEW - Commercial Fire Sprinkler $3.02
Construction Type
Building Valuations Table BL-21-B
Square Foot Construction Costs
New Floor Area S.F. Valuations
The above valuations have been modified using a 1.16 regional modifier for the San Francisco Bay Area

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Categories of Work Work Category Modifiers applied to New Construction Values for Alteration Work Nonstructural 36%
Structural 20%
Electrical 8%
Plumbing 8%
Mechanical 8%
Elevator or Conveyor System 6%
Fire Sprinklers 3%
Shell Only 80%
First Time Tenant Improvements Only 25%
The valuation is determined by multiplying the applicable value(s) listed by the gross area of applicable portion of the building.

The valuation of a remodel equals the area of the remodel times the RMDL Modifier times the valuation for a new structure of the same occupancy of VB construction type.

N/A = Not Applicable; NP = Not Permitted
Additions shall be valued at the same rate per square foot as for new construction.

Alteration Project Category Modifiers
Reduce valuation 20% for shell only buildings.

Reduce valuation 75% for first-time time tenant improvements only permits.

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Building Department
FEE COST WORKSHEET NUMBER : BL-22
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Inspection Fee - Building Demolition
Time and expenses involved in verifying field compliance with various laws governing the demolition of an existing structure. The fee is due and payable at time of permit issuance.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

A refund of 100% of the Building Demolition Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.
[For demolitions of small wood framed accessory structures such as carports or tool sheds, the fee may alternatively be based on the standard building permit calculation method which is based on valuation of work and could result in a lower fee.]

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Building Department
FEE COST WORKSHEET NUMBER : BL-23
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 6.00 $62.33 $373.96
Total Salary $373.96
Salary Percent
Benefits: $373.96 44.28% $165.57
Operating Expenses: $373.96 24.08% $90.03
Overhead: $373.96 21.62% $80.85
Total $710.42
Previous Fee 2021: $611.00
Fee Effective 2023: $710.00
per permit
% Change: 16%
Inspection Fee - Building Relocation
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Time and expenses involved in verifying and inspecting compliance with various laws governing the relocation of an existing structure. Covers foundation, connection of existing plumbing, existing electrical and existing mechanical systems to new utilities. The A refund of 100% of the Building Relocation Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-24
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Previous Fee 2021: Per Electrical Table BL-24-A
Fee Effective 2023: Per Electrical Table BL-24-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Electrical
Performance of electrical inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of the Electrical Permit Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Electrical Table BL-24-A.

Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET BL-24 (continued)
100-00000-000-30115
Electrical Permit Unit Inspection Fees Unit Fee
Electrical Permit Issuance Fee (Minimum Charge) each $49.25 Services & Sub-Panels
For each new electrical sub-panel each $29.55
For temporary and permanent services 600 volts or under and 1000 amperes or under in rating each $49.25 For services over 600 volts or over 1000 amperes in rating each $78.80 Receptacle, Switches, Controls, Lighting Outlets, Fixtures and Similar Devices For receptacle, switch, lighting or other outlets at which current is used or controlled and for lighting fixtures, sockets or other lamp-holding devices.

Note: For mutli outlet assemblies, each 5 feet or fraction thereof may be considered as one outlet. each $0.99 Residential Appliances
For fixed residential appliances or receptacle outlets for same, including wall mounted electric ovens; counter-mounted cooktops; electric ranges, self-contained room, console, or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding one horse power (HP) in rating.

Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. each $7.88
Nonresidential Appliances
For nonresidential appliances and self-contained factory-wired non-residential appliances not exceeding one horse power (HP), kilowatt (kW), or kilovolt ampere (KVA), in rating including cooking equipment, medical and dental devices; food, beverage, and ice cream cabinets; illuminated showcases; drinking fountains; vending machines; laundry machines; other similar type of equipment.

Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. each $15.76
Power Apparatus
For motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, hoods, exhaust fan, cooking or baking equipment and other apparatus, as follows:

Notes: For equipment or appliances having more than one motor, transformer, heater, etc., the sum of the combined ratings may be used. These fees include all switches, circuit breakers, contactors, thermostats, relays and other directly related control equipment .

Rating in horse power (HP), kilowatts (kW), kilovolt-amperes (KVA), or kilovolt-amperes-reactive (KVAR):

Up to and including 1 each $29.55
Over 1 and not over 10 each $39.40
Over 10 and not over 50 each $49.25
Over 50 and not over 100 each $68.95
Over 100 each $88.65
Unit Inspection Fee Schedule
Electrical - Table BL-24-A

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Building Department
FEE COST WORKSHEET BL-24 (continued)
100-00000-000-30115
Electrical Permit Unit Inspection Fees Unit Fee
Unit Inspection Fee Schedule
Electrical - Table BL-24-A
Busways
For each 100 ft or fraction thereof of trolley and plug-in type busways.

Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. No fee is required for portable tools. each $9.85 Signs, Outline Lighting, Marquees, Pole Lighting, Theatrical Lighting and other Special Purpose Nonresidential Lighting
For signs, outline lighting, marquees, pole lighting, theatrical lighting and other special purpose nonresidential lighting supplied from one branch circuit each $39.40 Miscellaneous Apparatus, Conduits and Conductors
For electrical apparatus, equipment, conduits and conductors for which a permit is required but for which no fee is herein set forth.

Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment. each $29.55 Carnivals, circuses, or other traveling shows or exhibitions utilizing transportable-type rides, booths, displays and attractions. For permanently installed rides, booths, displays and attractions, use the ELECTRICAL UNIT FEES.

For electric generators and electrically driven rides each $39.40 For mechanically driven rides, and walk-through attractions or displays having electric lighting and for an area of festoon or booth lighting each $9.85
Photovoltaic Systems
Roof Mount Systems (including rack system)
For the first 0-15 Kilowatts (kW) for each system each $118.20 For each kW of a system over 15 Kilowatts and less than or equal to 50 Kilowatts each $15.76 For each kW of a system over 50 Kilowatts and less than or equal to 250 Kilowatts each $9.85 For each kw of a system over 250 Kilowatts each $5.91
Ground Mount Systems (including rack & support system)
For the first 0-15 Kilowatts (kW) for each system each $236.40 For each kW of a system over 15 Kilowatts and less than or equal to 50 Kilowatts each $23.64 For each kW of a system over 50 Kilowatts and less than or equal to 250 Kilowatts each $15.76 For each kW of a system over 250 Kilowatts each $9.85
Electric Vehicle Charging Station each $118.20

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Building Department
FEE COST WORKSHEET NUMBER : BL-25
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Unit Fee: Per Plumbing Table BL-25-A
Fee: Per Plumbing Table BL-25-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Plumbing
Fee for performing plumbing inspections and related administrative work. The fee is due and payable at time of permit issuance.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Plumbing Table BL-25-A.

Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET BL-25 (continued)
100-00000-000-30115
Plumbing Permit "Unit" Inspection Fees Unit Fee
Plumbing Permit Issuance Fee (Minimum Charge) each $49.25 Fixtures, Traps, Water Piping, Drainage Piping and Vents For each new or replacement plumbing fixture on one trap or a set of fixtures on one trap and served by potable water (including water, drainage piping, venting and backflow protection therefore). each $19.70 For each plumbing fixture installed on a Recycled (reclaimed) Water System (including non potable water supply and backflow protection therefore). Includes inspection and initial testing of supply and cross-connection of the system. each $23.64
For each kitchen-type grease trap, including its vent. each $19.70 For each industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease traps. each $23.64
For installation, alteration or repair water treatment equipment. each $7.88 For alteration or repair of water piping for each fixture. each $7.88 For repair or alteration of drainage or vent piping for each fixture each $7.88 Water Heaters (Including Solar Thermal)
For each water heater including its vent. each $23.64
Gas Piping Systems
For each fuel gas piping system of five outlets or less. each $9.85 For each additional fuel gas piping outlet over five outlets. each $1.97 For each medical gas piping system of five outlets or less. each $39.40 For each additional medical gas piping outlet over five outlets. each $3.94 Lawn Sprinklers, Backflow Devices and Graywater Disposal Systems For each lawn sprinkler system on any one meter including backflow protection devices therefore. each $9.85
For each backflow protective device not otherwise included with the lawn sprinkler system fee. each $9.85 For the installation of each alternative water source (nonpotable) Clothes Washer System each $19.70 For the installation of each water source (nonpotable) Simple System. Includes inspection and initial testing of supply and cross-connection of the system. each $88.65 For the installation of each water source (nonpotable) Complex System. Includes inspection and initial testing of supply and cross-connection of the system. each $236.40 Rainwater Systems
For the installation of each rainwater drain within a building. each $9.85 For the connection of each pump, tank, fixture, appliance, industrial process, equipment or disposal field to a nonpotable rainwater catchment system. Includes inspection and initial testing of supply and cross-connection of the system. each $19.70
Miscellaneous
For each fixture, appliance, equipment or piece apparatus regulated by the Plumbing Code but not classed in other categories, or for which no other fee is listed in the table. each $9.85 Unit Inspection Fee Schedule
Plumbing - Table BL-25-A

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Building Department
FEE COST WORKSHEET NUMBER: BL-26
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.50 $62.33 $31.16
Total Salary $31.16
Salary Percent
Benefits: $31.16 44.28% $13.80
Operating Expenses: $31.16 24.08% $7.50
Overhead: $31.16 21.62% $6.74
Total $59.20
Previous Fee for Self Certification: $49.00
Fee for Self Certification Effective 2023: $59.00
each applicable permit
% Change: 20%
Inspection Fee - Water Fixture Low-Flow Verification
This service fee is to recover costs associated with inspecting, verifying and administering a program for the upgrading of existing noncompliant plumbing fixtures in buildings constructed and approved for use prior to January 1, 1994 pursuant to the requirements of CA Civil Code Sections 1101.1-1101.8. This is an unfunded state mandated program. This fee is due and payable at time of permit issuance.

Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the estimated hourly cost (30 minutes at the average staff rate) to perform the service for all applicable permits. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-27
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: Per Mechanical Table BL-27-A
Fee Effective 2023: Per Mechanical Table BL-27-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Mechanical
Fee for performing mechanical inspections and related administrative work. The fee is due and payable at time of permit issuance.

Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Mechanical Table BL-27-A. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET BL-27 (continued)
100-00000-000-30115
Mechanical Permit Unit Inspection Fees Unit Fee
Mechanical Permit Issuance Fee each $49.25
HVAC Change out
Furnace or air conditioner replacement including ductwork and vents in new residential and new single tenant and single use non-residential business office, retail sales or similar light-commercial buildings. each $68.95
Furnaces
For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3kW). each $29.55 For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW). each $35.46 For the installation or relocation of each floor furnace, suspended heater, recessed wall heater or floor-mounted unit heater, including vent. each $19.70
Appliance Vents
For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit. each $9.85
Repairs or Additions
For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, evaporative cooling system or air ducts, including installation of controls regulated by the Mechanical Code. each $19.70 Boilers, Compressors, Air Conditioners and Absorption Systems For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h (29.3 kW). each $29.55 For the installation or relocation of each boiler or compressor over three horsepower (10.6 kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW). each $39.40
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7 kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000 Btu/h (293.1 kW). each $49.25
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5 kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW). each $59.10
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h(512.9 kW). each $98.50 Unit Inspection Fee Schedule
Mechanical - Table BL-27-A

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Building Department
FEE COST WORKSHEET BL-27 (continued)
100-00000-000-30115
Mechanical Permit Unit Inspection Fees Unit Fee
Unit Inspection Fee Schedule
Mechanical - Table BL-27-A
Air Handlers
Note: This fee does not apply to an air-handling unit which is a portion of a factory-assembled appliance cooling unit, evaporative cooler, or absorption unit for which a permit is required elsewhere in the Mechanical Code.

For each air-handling unit to and including 10,000 cubic feet per minute (cfm), including ducts attached thereto. each $19.70
For each air-handling unit over 10,000 cfm each $29.55
Evaporative Coolers
For each evaporative cooler other than portable type. each $15.76 Ventilation and Exhaust
For each ventilation fan connected to a single duct. each $15.76 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit. each $23.64
For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood. each $29.55
Miscellaneous
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in the table. each $15.76

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Building Department
FEE COST WORKSHEET NUMBER : BL-28
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023: 20% of calculated Inspection Fees in Tables BL-21- A, BL-24-A, BL-25-A and BL-27-A
each applicable permit
% Change: 0%
20% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL-27-A
Inspection Fee - Energy
This service is to recover costs associated with inspecting elements required to meet State energy efficiency regulations. California Energy Efficiency Standards are State mandated locally enforced regulations. This fee is due and payable at time of permit issuance.

This fee is based on 20% of the permit fees calculated pursuant to Tables BL21-A, BL-24-A, BL-25-A and BL-27-A. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-29
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023: 20% of calculated Inspection Fees in Tables BL-21-A. each applicable permit
% Change: 0%
Inspection Fee - Accessibility
20% of calculated Inspection Fees in Tables BL-21-A.

This fee is based on 20% of the permit fees calculated pursuant to Tables BL-21-A.

Round down to the nearest dollar.

This service is to recover costs associated with inspecting elements required to meet State disabled access regulations. California disabled access standards are State mandated locally enforced regulations. This fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-30
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $ 62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: $165.00
Fee Effective 2023: $177.00
per permit
% Change: 7%
Inspection Fee - Re-Roofing, 1 and 2 Family
Time and expenses involved in verifying compliance with various laws governing the re-roofing of an existing one or two family dwelling. The fee is due and payable at time of permit issuance.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-31
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 3.00 $ 62.33 $186.98 Total Salary $186.98
Salary Percent
Benefits: $186.98 44.28% $82.79
Operating Expenses: $186.98 24.08% $45.02
Overhead: $186.98 21.62% $40.43
Total $355.21
Previous Fee 2021: New Fee
Fee Effective 2023: $355.00
per permit
% Change: New Fee
Inspection Fee - Re-Roofing, Nonresidential and Multifamily Time and expenses involved in verifying compliance with various laws governing the re-roofing of an existing nonresidential and multi-family residential buildings. The fee is due and payable at time of permit issuance.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-32
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023:
each applicable permit
% Change: 0%
25% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL27-A. 25% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL-27-A.

Inspection Fee - Modular and Manufactured Housing
Fee for performing inspection services related to the California Building Code and related administrative work. For detached modular housing and detached manufactured housing that has been inspected in the plant through a State or Federally approved inspection program. Any portions of a building that are sitebuilt are subject to regular inspection fees.

This fee is based on 25% of the permit fees calculated pursuant to Tables BL-21- A, BL-24-A, BL-25-A and BL-27-A . Any portions of a building that are site-built are subject to regular inspection fees (i.e. 100% of calculated inspection fees).

Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-34
100-00000-000-30115
SERVICE: Inspection Fee - Grading Permit
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023:
each applicable permit
% Change: 0%
Fee for performing grading inspections and related administrative work. The fee is due and payable at time of permit issuance. This fee does not cover Public Works Inspections of public or private infrastructure improvements (i.e. water, gas, sewer, storm drainage, curbs, gutters and public sidewalks, public and private streets, etc.) associated with a subdivision or other improvement project.

A refund of 100% of the Grading Permit Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the cubic yards of grading materials moved, removed or processed. Round down to the nearest dollar.

Per Grading Table BL-34-A
Per Grading Table BL-34-A

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Building Department
FEE COST WORKSHEET BL-34 (continued)
100-00000-000-30115
Building Permit Inspection System Fees
Cubic Yards Fee Inspection Allotment
50 cubic yards or less - $75.00 Covers up to 1 inspection. 51 to 100 cubic yards - $150.00 Covers up to 2 inspections. 101 to 1,000 cubic yards - $300.00 Covers up to 3 inspections. 1,001 to 10,000 cubic yards - $600.00 Covers up to 6 inspections. 10,001 to 100,000 cubic yards - $1,200.00 Covers up to 12 inspections. 100,001 to 200,000 cubic yards - $1,800.00 Covers up to 24 inspections. 200,001 cubic yards or more - $2,700.00 Covers up to 36 inspections.

Any time or expenses for grading inspections exceeding the inspection allotment will be billed to the permittee at the Hourly Building Department Rate (see BL-05). This fee only covers grading inspection and does not include stormwater management or other agency inspection fees.

Grading Table BL-34-A
Inspection Fee Schedule

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Building Department
FEE COST WORKSHEET NUMBER : BL-36
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 6.00 $62.33 $373.96
Total Salary $373.96
Salary Percent
Benefits: $373.96 44.28% $165.57
Operating Expenses: $373.96 24.08% $90.03
Overhead: $373.96 21.62% $80.85
Total $710.42
Previous Fee 2021: $628.00
Fee Effective 2023: $710.00
per permit
% Change: 13%
Inspection Fee - Swimming Pool, Private Residential
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Estimated time and expenses involved in inspecting compliance with various laws governing the construction of swimming pools. This fee includes required grading, building, plumbing, mechanical and electrical permit fees for private, one- and twofamily residential pools. This service also covers costs associated with inspecting elements required to meet State swimming pool barrier regulations. California swimming pool barrier standards are State mandated locally enforced regulations.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-37
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 8.00 $62.33 $498.61
Total Salary $498.61
Salary Percent
Benefits: $498.61 44.28% $220.76
Operating Expenses: $498.61 24.08% $120.04
Overhead: $498.61 21.62% $107.80
Total $947.22
Previous Fee 2021: New Fee
Fee Effective 2023: $947.00
per permit
% Change: New Fee
Inspection Fee - Swimming Pool, Public
Estimated time and expenses involved in inspecting compliance with various laws governing the construction of public swimming pools & site constructed spas. This fee includes required grading, building, plumbing, mechanical and electrical permit fees for public or common use swimming pools and site constructed spas. This service also covers costs associated with inspecting elements required to meet State swimming pool & spa barrier regulations. California swimming pool & spa barrier standards are State mandated locally enforced regulations.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-38
100-00000-000-30115
SERVICE: Inspection Fee - Signs (Up to 2 - Illuminated) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of up to two (2) Illuminated Signs that do not require a foundation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-39
100-00000-000-30115
SERVICE: Inspection Fee - Signs (Up to 2 - Nonilluminated) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of up to two (2) Nonilluminated Signs that do not require a foundation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the use the Unit Fee Schedule (BL-21-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-40
100-00000-000-30115
SERVICE: Inspection Fee - Awning
REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of an awning. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Building Fee Schedule (BL-21-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-41
100-00000-000-30115
SERVICE: Inspection Fee - Residential Window and Door Replacement REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of Residential Window Replacements for each dwelling unit. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Building Fee Schedule (BL-21-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-42
100-00000-000-30115
SERVICE: Inspection Fee - Residential Bathroom Renovation (No removal or adding walls).

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 4.00 $62.33 $249.31
Total Salary $249.31
Salary Percent
Benefits: $249.31 44.28% $110.38
Operating Expenses: $249.31 24.08% $60.02
Overhead: $249.31 21.62% $53.90
Total $473.61
Previous Fee 2021: New Fee
Fee Effective 2023 (first bathroom renovation): $473.00 Fee for the first bathroom renovation;
Fee for Each Additional Bathroom Renovation: $236.00
Fee for each additional bathroom renovation performed under the same permit. per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Residential Bathroom Renovation that does include the removal or addition of wall framing. The fee includes any necessary finishes, plumbing, electrical and mechanical work for the bathroom renovation. If more than one bathroom is renovated under the same permit, the fee for each additional bathroom renovation shall be 50% of the base fee indicated below. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A, BL-25-A and BL -27-A).

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-43
100-00000-000-30115
SERVICE: Inspection Fee - Residential Kitchen Renovation (No removal or adding walls) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 4.00 $62.33 $249.31
Total Salary $249.31
Salary Percent
Benefits: $249.31 44.28% $110.38
Operating Expenses: $249.31 24.08% $60.02
Overhead: $249.31 21.62% $53.90
Total $473.61
Previous Fee 2021: New Fee
Fee Effective 2023: $473.00
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Residential Kitchen Renovation that does include the removal or addition of wall framing. The fee includes any necessary finishes, plumbing, electrical and mechanical work for the kitchen renovation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A, BL-25-A and BL -27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-50
100-00000-000-30115
SERVICE: Inspection Fee - Residential Solar Photovoltaic (PV) with output of 10kW or less REFUND POLICY:

PROCESS OF COSTING SERVICE:

DESCRIPTION OF SERVICE: Estimated time and expenses involved in inspecting compliance with various laws governing installation and inspection of a Residential Rooftop Solar Photovoltaic (PV) with an output of 10kW or less. The fee is due and payable at time of permit issuance. If the system is more than 10kW, or if the Solar PV is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A). This fee covers up to one reinspection per inspection made.

Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-51
100-00000-000-30115
SERVICE: Inspection Fee - Energy Storage System (ESS) with capacity of 27 kWh or less REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: New Fee
Fee Effective 2023: $177.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of an Energy Storage System (ESS) with a capacity of 27 kWh or less. The fee is due and payable at time of permit issuance. If the system is more than 27kWh, or if the ESS is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-52
100-00000-000-30115
SERVICE: Inspection Fee - Electric Vehicle Charging Station (EVCS) Level 1 or 2 REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of one Electric Vehicle Charging Station (EVCS) Level 1 or 2. The fee is due and payable at time of permit issuance. If the system has more than 1 EVCS or if the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL24-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-53
100-00000-000-30115
SERVICE: Inspection Fee - Electrical Panel, Replace Existing (under 600A) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an Existing Electrical Service Panel a with a capacity of 600 amperes or less. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-54
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Inspection Fee - Temporary Power Pole for Construction
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Temporary Power Pole for Construction. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-55
100-00000-000-30115
SERVICE: Inspection Fee - Generator Standby - Dwelling Unit Residential (30kW or less) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 2.00 $62.33 $124.65
Total Salary $124.65
Salary Percent
Benefits: $124.65 44.28% $55.19
Operating Expenses: $124.65 24.08% $30.01
Overhead: $124.65 21.62% $26.95
Total $236.81
Previous Fee 2021: New Fee
Fee Effective 2023: $236.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Standby Generator capacity of 30 kW or less serving a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the use the Unit Fee Schedules (BL-25-A, BL-26-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-60
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Inspection Fee - HVAC Equipment Replacement (less than 400k Btu/h and less than than 15 HP) Base Fee and HVAC Equipment Replacement (less than 400k Btu/h and less than than 15 HP)
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of each piece of HVAC Equipment (HVAC Furnace, Air Handler, Heat Pump, Air Conditioner, Condensing Unit, Compressor, Absorbtion Unit, Packaged System or other HVAC equipment that is less than 400k Btu/h and less than 15 HP). If more than one piece of HVAC Equipment is replaced under the same permit, the fee for each additional HVAC Replacement shall be 50% of the base fee indicated below.The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL25-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-61
100-00000-000-30115
SERVICE: Inspection Fee - Gas Fireplace Insert
REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: New Fee
Fee Effective 2023: $177.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of each Gas Fireplace Insert serving a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-70
100-00000-000-30115
SERVICE: Inspection Fee - Residential Water Heater Replacement REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an existing water heater in a dwelling unit or similar light use with a similar type water heater. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL24-A, BL-25-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-71
100-00000-000-30115
SERVICE: Inspection Fee - Residential Heat Pump Water Heater or Tankless Water Heater Conversion REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an existing water heater in a dwelling unit or similar light use with a Heat Pump water heater or Tankless water heater. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27- A).

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-75
100-00000-000-30115
SERVICE: Inspection Fee - Fire Sprinkler System (Building Department) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and building department inspection of a fire sprinkler system in a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-76
100-00000-000-30115
SERVICE: Inspection Fee - Hood Fire Suppression System (Building Department) DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
Estimated time and expenses involved in verifying compliance with various laws governing the installation and building department inspection of a fire sprinkler system in a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-90
100-00000-000-30040
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $1.00 per $1,000 valuation
Fee Effective 2023: $1.00 per $1,000 valuation
each applicable permit
% Change: 0%
Contractor's Business License Tax on Permit
This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Tax established by ordinance S.M.C.5.08.050
Round down to the nearest dollar.

Imposed on all permits where contractors are performing work with a valuation of $2,000 or more. Per S.M.C.5.08.050.

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Building Department
FEE COST WORKSHEET NUMBER : BL-91
301-00000-000-30109
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $0.19
$410.00
$478.00
$614.00
$68.00
Fee Effective 2023: $0.19
$410.00
$478.00
$614.00
$68.00
each applicable permit
% Change: 0%
for each added bedroom
for each added bedroom
per square foot for commercial buildings & industrial buildings for one-bedroom dwelling
for one-bedroom dwelling
for two-bedroom dwelling
for two-bedroom dwelling
for three or more bedroom dwelling
for three or more bedroom dwelling
Capital Improvement Fee
Fee established by ordinance S.M.C.3.24.060.

Round down to the nearest dollar.

Imposed on permits per S.M.C.3.24.060.

This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.
per square foot for commercial & industrial buildings

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Building Department
FEE COST WORKSHEET NUMBER : BL-92
301-00000-000-30110
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $966.00 per residential unit
Fee Effective 2023: $966.00 per residential unit*
each applicable permit
% Change: 0%
* NOTE: Per Govt. Code 65852.2(f)(3)(A&B), no fee is applicable if the dwelling unit is an ADU less than 750 sq.ft; If ADU is 750 sq.ft or greater – fee shall be proportionate (based on sq. ft.) to the fee for the main dwelling.

Development Impact Fee - Newly Constructed Residential Units Fee established by Resolution 47-86.

No fee is applicable if the dwelling unit is an ADU less than 750 sq.ft; If ADU is 750 sq.ft or greater – fee shall be proportionate (based on sq. ft.) to the fee for the main dwelling.
[Govt. Code 65852.2(f)(3)(A&B)]
Round down to the nearest dollar.

Imposed on every new dwelling unit.*
This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

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Building Department
FEE COST WORKSHEET NUMBER : BL-93
100-00000-000-30205
SERVICE: Technology Fee (See Fee CA-01)
REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE (SEE FEE CA-01)
Previous Fee 2021: New Fee
Fee Effective 2023 - Per CA-01: $48.00
per permit
% Change: New Fee
Staff time is not factored into this fee. Round down to the nearest dollar.

The fee is based on the total annual subscription and support costs for OpenGov permitting software plus the initial development costs (amortized over 10 years) divided by the proportionate share of each record type based on the number of records issued and adjusted based on the ratio of total applications made and the complexity of the record type.

DESCRIPTION OF SERVICE: The Technology Fee is assessed to help recover the direct third party (OpenGov) vendor costs of developing, supporting, subscribing and maintaining the software required for electronic permitting and application records.

No refund is available for this fee once an application is filed.

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Building Department
FEE COST WORKSHEET NUMBER : BL-95
(See Below for Account Number)
CA Strong Motion Instrumentation and Seismic Mapping Fee (CSMIP) General Ledger Account Number
100-00000-000-30108 5% Retained by the City for Seismic Safety Training 203-00000-000-30107 95% Applied to the Department of Conservation Collected for The Department of Conservation - (95% goes to the Department of Conservation; 5% is retained by the City for Seismic Safety Training) - See Public Resources Code Section 2705

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Building Department
FEE COST WORKSHEET NUMBER : BL-96
CA Building Standards Administrative Special Revolving Fund General Ledger Account Number
100-00000-000-30108 0.10 Retained by the City for administrative costs and for code enforcement education 203-00000-000-30107 0.90 Applied to CA Building Standards Commission Building Standards Administrative Special Revolving Fund - Collected for the California Building Standards Commission - 90% of the fees collected goes to the California Building Standards Commission for the development, adoption, publication, updating, and educational efforts associated with green building standards; 10% of the fees collected is retained by the City for related administrative costs and for code enforcement education - See H&S Code 18931.6

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Building Department
FEE COST WORKSHEET NUMBER : BL-97
732-00000-000-30120
Development Impact Fee - Affordable Housing Impact Fee, Nonresidential Assessed per City Council Resolution 12-2020
Building Type 2020 Fee New Fee Change
Office $4.00 $4.00 0.0%
Retail $4.00 $4.00 0.0%
Hotel $15.00 $17.00 13.3%
The fees shown are the original base fees. These fees are automatically adjusted annually. See the Master Fee Index or contact the City of Sonoma Finance Department for current fees. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-98
798-00000-000-30112
Development Impact Fee - Fire
Assessed in Accordance with Ordinance 09-2021
Building Development Type 2021 Fee New Fee Change
Single Family Housing $1.72 $1.00 -41.9%
Multi-Family Housing $2.91 $3.00 3.1%
Mobile Home $1.90 $2.00 5.3%
Accessory Dwelling Unit * $1.72 $1.00 -41.9%
Retail/Commercial ** $1.95 $2.00 2.6%
Office $3.23 $3.00 -7.1%
*
**
These fees are the original base fees and are automatically adjusted annually. See the Master Fee Index or contact the City of Sonoma Finance Department for current fees. Round down to the nearest dollar.

Note: Pursuant to Govt. Code § 65852.2(f)(3)(A), the fire impact fee for an accessory dwelling unit shall be imposed proportionately in relation to the square footage of the primary dwelling unit. Accessory dwelling units less than 750 square feet of living area are exempt.

Includes retail, commercial, educational and hotel/motel construction

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Building Department
FEE COST WORKSHEET NUMBER : BL-99
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Building Inspector II 1.00 $52.65 $52.65
Plans Examiner 1.00 $56.76 $56.76
Development Services Director/ Building Official 1.00 $77.57 $77.57 Permit Technician I 1.00 $33.94 $33.94
Development Services Supervisor 1.00 $43.37 $43.37
Total Salary $264.29
Average of # positions $52.86
Salary Percent
Benefits: $52.86 44.28% $23.40
Operating Expenses: $52.86 24.08% $12.73
Overhead: $52.86 21.62% $11.43
Total Salary Costs: Total $100.41
Previous Fee 2021: New Fee
Fee Effective 2023: $100.00
per hour
% Change: New Fee
Building department hourly rate
Estimated hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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Building Department
FEE COST WORKSHEET NUMBER : BL-99
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Building Inspector II 1.00 $78.98 $78.98
Plans Examiner 1.00 $85.14 $85.14
Development Services Director/ Building Official 1.00 $116.35 $116.35 Permit Technician I 1.00 $50.91 $50.91
Development Services Supervisor 1.00 $65.05 $65.05
Total Salary $396.43
Average of # positions $79.29
Salary Percent
Benefits: $79.29 44.28% $35.10
Operating Expenses: $79.29 24.08% $19.09
Overhead: $79.29 21.62% $17.14
Total Salary Costs: Total $150.62
Previous Fee 2021: New Fee
Fee Effective 2023: $150.00
per hour
% Change: New Fee
Building department overtime hourly rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

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FIRE
FEES

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Report on the Fire Prevention
Cost of Services (User Fee) Study

SONOMA VALLEY FIRE DISTRICT, CALIFORNIA
August 2021

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Table of Contents

1. Introduction and Executive Summary 1

2. Legal Framework and Policy Considerations 4

3. User Fee Study Methodology 7

4. Results Overview 9

5. Comparative Survey 19

6. Cost Recovery Considerations 27

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Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 1

1. Introduction and Executive Summary
The report, which follows, presents the results of the Fire Prevention Fee Study conducted by the Matrix Consulting Group for the Sonoma Valley Fire District (District). 1 Project Background and Overview
The Government Finance Officers Association (GFOA) disseminates numerous best practices for governmental finance-related matters. The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should calculate the full cost of providing a service in order to provide a basis for setting the charge or fee.

The Matrix Consulting Group analyzed the cost of service relationships that exist between Fire Prevention fee for service activities, including: Land Use / Entitlement Application Review, Fire / Life Safety Review and Inspection, Sprinkler and Alarm Systems, Solar Systems, Grading / Fire Safe Standards, Vegetation Management Plans, Annual Operational Fire Permits, Occupancy Inspections, and Miscellaneous services. The results of this Study provide a tool for understanding current service levels, the cost for those services, and what fees for service can and should be charged. 2 General Project Approach and Methodology
The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable District costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the District:

Table 1: Cost Components Overview
Cost Component Description
Direct Fiscal Year 2021 Budgeted salaries, benefits and allowable expenditures.

Indirect District, division and departmental administration / management and clerical support.

Together, the cost components in the above table comprise the calculation of the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged.

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Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 2
The work accomplished by the Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
• Staff Interviews: The project team interviewed Fire Prevention staff regarding their needs for clarification to the structure of existing fee items, or for the addition of new fee items.
• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 2021 were entered into the Matrix Consulting Group’s analytical software model. • Cost Analysis: The full cost of providing each service included in the analysis was established.
• Comparative Survey: A review of surrounding jurisdiction’s (identified by the District) published fee schedules and public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances) was conducted in order to provide a comparative fee analysis.
• Review and Approval of Results with Staff: District management has reviewed and approved these documented results.

A more detailed description of user fee methodology, as well as legal and policy considerations are provided in subsequent chapters of this report.

The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among Board members and Fire Department staff, and do not represent a recommendation for where or how the Board should act. The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery or lower, is a policy decision to be made only by the Board, with input from Fire Department staff and the community.
3 Considerations for Cost Recovery Policy and Updates
The Matrix Consulting Group recommends that the District use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy, and a mechanism for the annual update of fees for service.
1 Adopt a Formal Cost Recovery Policy
The Matrix Consulting Group strongly recommends that the Board adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services,

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Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 3
a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice. The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should adopt formal policies regarding charges and fees which include the jurisdiction’s intention to recover the full cost or partial costs of providing services, sets forth circumstances under which the jurisdiction might set a charge or fee at less than or more than 100% of full cost, and outlines the considerations that might influence the jurisdiction’s pricing decision.
2 Adopt an Annual Fee Update / Increase Mechanism
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates and assumptions applied in the previous study, and to account for any major shifts in cost components or organizational structures. The Matrix Consulting Group believes it is a best management practice to perform a complete update of a Fee Assessment every 3 to 5 years.

In between comprehensive updates, the District could utilize published industry economic factors such as Consumer Price Index (CPI) or other regional factors to update the cost calculations established in the Study on an annual basis. Alternatively, the District could also consider the use of its own anticipated labor cost increases such as step increases, benefit enhancements, or cost of living raises. Utilizing an annual increase mechanism would ensure that the District receives appropriate fee and revenue increases that reflect growth in costs.

The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should review and update charges and fees periodically based on factors such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and the competitiveness of current rates in order to avoid large infrequent fee increases.

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Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 4

2. Legal Framework and Policy Considerations
A “user fee” is a charge for service provided by a governmental agency to a public citizen or group. In California, several constitutional laws such as Propositions 13, 4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and the Attorney General’s Opinion 92-506 set the parameters under which the user fees typically administered by local government are established and administered. Specifically, California State Law, Government Code 66014(a), stipulates that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”.
1 General Principles and Philosophies Regarding User Fees Local governments are providers of many types of general services to their communities.

While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:

Table 2: Services in Relation to Benefit Received
“Global” Community Benefit “Global” Benefit and an
Individual or Group Benefit Individual or Private Benefit • Police
• Park Maintenance
• Recreation / Community
Services
• Fire Suppression /
Prevention
• Facility Rentals
• Building Permits
• Planning and Zoning Approval
• Site Plan Review
• Engineering Development
Review
Funding for local government is obtained from a myriad of revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 2, services in the “global community benefit” section tend to be funded primarily through tax revenues. In the middle of the table are services typically funded by a mixture of taxes, user fees, and other funding sources. Finally, in the “individual or private benefit” section of the table, lie the services provided by local government that are typically funded almost entirely by user fee revenue.

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Agenda Item #8.1:

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Sonoma City CouncilMarch 15, 2023

Sonoma City Council
March 15, 2023