South Gate City Council
May 9, 2023

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Attachment B
s
217
CITYMANAGER'S OFFffCE
MAY 83 2023
/Q:aD+ City of South Gate

CITY COUNCIL
Item No. 9
AGENIDA EJ[LL
For the Regular Meeting of: May 9, 2023
Department Director:
vArturo
ity Manager:
antes
't
Chris Je,lfers
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 2020-10-CC WITH TETRA

TECH FOR THE GARFIELD AVENUE COMPLETE STREETS IMPROVEMENT PROJECT, CITY PROJECT N0. 564-ST
PURPOSE: To approve Amendment No. 2 to Contract No. 2020-10-CC with Tetra Tech to 'fund additional design and construction support services, and to extend the contract term to June 30, 2024, retroactively effective January 1, 2023, through the completion of design and construction support services.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 2020-10-CC with Tetra Tech to provide additional design services in the amount of $97,461 and extending the term of the contract through June 30, 2024, retroactively effective begiru'iing January 1, 2023, to provide construction support services on the Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 2, in the amount of $97,461, will be funded with Measure M Funds budgeted in the Capital Improvement Program. The total revised contract amount inclusive of Contract No. 2020-10-CC, Amendment No. 1 and Amendment No. 2 is $744,912.

ANALYSIS: The Garfield Avenue Complete Streets Project ("Garfield Project") is a part of the Capital Improvement Program. The project is in the construction phase. Tetra Tech was awarded a contract to prepare design and construction documents as well as to provide construction support services for the project.

To complete design and construction documents, it was necessary for Tetra Tech to provide design services that were not a part of the original scope of work. Services were necessary to (a) design connections to Central Basin's recycled water line, (b) provide services to accelerate and complete the design of certain improvements that were required to be incorporated into another project that was already in the construction phase also taking place on Garfield Avenue, (c) 1 218
provide additional services for a traffic study, (d) provide utility coordination with all affected stakeholders, such as Union Pacific Railroad, SCE, LA County Weights and Measures, and other effected utility companies, (e) provide services required to meet Caltrans Request for Authorization to Proceed with Construction requirements prior to the Right of Way Certification submittals, and (f) provide information to the City of Downey (which is a project partner) which included cost estimates and tecffiical plan changes. Aanendment No. 2 is needed to fund these services. The total costs for Tetra Tech for these additional services are $97,461. Amendment No. 2 will also extend the contract term through June 30, 2024, through the completion of construction of the project for which Tetra Tech is providing construction support services.

BACKGROUND: The Garfield Project is a part of the Capital Improvement Program.

Project improvements include but are not limited to traffic calming elements; Class III bike lanes and bike racks; center roadway medians with drought tolerant landscaping; ADA compliant curb ramps; sidewalk repairs, and three sets of rapid flashing beacons to enhance pedestrian crossing at the intersections of Garfield Avenue north of Southern Avenue, Garfield Avenue at Roosevelt Avenue and Garfield Avenue at Harding Avenue.

The design phase is now complete. The City Council has awarded a construction contract.

Construction is anticipated to start on May 15, 2023, and be completed in eight months.

On January 28, 2020, the City Council approved Contract No. 2020-10-CC with Tetra Tech to prepare design and construction documents for the Garfield Project in an amount not to exceed $606,261. On July 13, 2021, the City Council approved Amendment No. l to Contract No. 2020- 10-CC in the amount of $41,190 to, (a) prepare the Right-of-Way Certification documents which is a requirement of Caltrans to apply for approval to utilize the allocated federal funds for construction, and (b) extend the term of the contract through December 31, 2022.

Amendment No. 2 is needed to fund additional services completed during the design phase as well as to extend the contract term through June 30, 2024, through the completion of construction of the project for which Tetra Tech is providing construction support services.

ATT ACHMENTS: A. Proposed Amendment No. 2 and Exhibit A B. Amendment No. 1
C. Contract No. 2020-10-CC
ES:lc
2 219
Attachment A Amendment No. 2
Contract No. 2020-10-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2020-10-CC FOR ADDITIONAL

DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE
GARFIELD AVENtJE COMPLETE STREET IMPROVEMF,NT PROJECT, CITY PROJECT N0. 564-ST BETWEEN THE CITY OF SOUTH GATE AND

TETRA TECH
This Amendment No. 2 to Contract No. 2020-10-CC for additional Design and Construction Support Services for the Garfield Avenue Complete Street Improvement Project ("Amendment No. 2") is made and entered into on May 9, 2023, and retroactively effective January 1, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Tetra Tech, a California corporation C1609644 ("Contractor"). City and Contractor are sometimes hereinatter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on January 28, 2020, the City Council approved Contract No. 2020-10-CC with Consultant ("Agreement"), to provide Professional Engineering Services, to prepare design plans, specifications, construction support and cost estimates for the Garfield Avenue Complete Street Improvement Project; City Project 564-ST ("The Project"), in an amount not-to-exceed Six Hundred Six Thousand Two Hundred Sixty-One Dollars ($606,261); WHEREAS, on July 13, 2021, the City Council approved Amendment No. 1 to Contract No. 2020-10-CC with Contractor ("Amendment") for Right-of-Way Certification services required by Caltrans for an 18 months term through and including December 31, 2022, in the amount of Forty-One Thousand One Hundred Ninety Dollars ($41,190), under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. l to a total sum of Six Hundred Forty-Seven Thousand Four Hundred Fifty-One Dollars ($647,451); and
WHEREAS, the City and Contractor desire to execute Amendment No. 2 extending the term of the Agreement for an additional 18-months term through and including June 30, 2024 in an amount not to exceed Ninety-Seven Thousand Four Hundred Sixty-One Dollars ($97,461), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. 1 and Amendment No. 2 to Seven Hundred Forty-Four Thousand Nine Hundred Twelve Dollars ($744,912).

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. MODIFICATION TO AGREEMENT
a. SCOPE OF WORK. The Scope of Work to be performed by Contractor for the duration of the term of the Agreement shall be limited to that set forth in Exhibit "A." The City reserves the right to augment or reduce the scope of work as City Deems necessaty.

220
Amendment No. 2
Contract No. 2020-10-CC
b. COMPENSATION. The amount of compensation paid by City to Contractor for the work identified in Exhibit "A" shall not exceed Ninety-Seven Thousand Four Hundred Sixty-One Dollars ($97,461).
c. TERM OF AGREEMENT. The term of the Agreement shall be extended by 18 months through and including June 30, 2024, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided in the Agreement.

EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of Agreement and its original amendments, attachments and exhibits attached hereto, shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have causedthis AmendmentNo. 2 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
"'Y:$?.!ii-aityE-"y'
TETRA TECH:

BY:

Jason Fussel, Vice President
Dated:

221

EXHIBITA
[TETRA TECH
March 14, 2023
Mr. Arturo Cervantes
Director of Public Works/City Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
Reference: Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST (A, B & C) Change Order Request No. 3 for Design Changes, Utility Relocation Coordination, and Central Basin Municipal Water District (CBMWD) submittal.

Dear Mr. Cervantes:

Tetra Tech appreciates the opportunity to provide additional engineering support for the City of South Gate's Garfield Avenue Complete Street Improvement Project. Below is a detailed breakdown of the work and fee for the out-of-scope services provided. Which included the additional work required for coordination, forms, and agreements necessary for Caltrans funding approval not anticipated in the original project scope.

Additional work between Century Blvd. and Howeiy st., the CBMWD reclaimed water connection submittal, and other various design changes affecting the civil, utility, landscape, irrigation, and striping design.

1. Median Island Revisions for Garfield Ave. from Century Boulevard to Howery Street. Refer to attached scope and fee proposal signed 06/29/2 1.

2. Caltrans tunding approval work.
a. Initial improvement coordination near Union Pacific Railroad (UPRR) crossing including meetings and correspondence with UPRR, California Public Utilities Commission (CPUC), L.A. Weights & Measrires, and City. Exhibit preparation, base map and plan revisions associated with this work. Additional scope and proposal prepared for 88-B authorization.
b. LAPM Utility Relocations Procedure forms, notices, and coordination with Metro, Caltrans, and various agencies required prior to Caltrans RFA and Right-of-Way (R/W) submittal. Which included the review of franchise agreements, obtaining signed Notice to Owners (NTO) from over 10 different agencies, utility agreement preparation and coordination with L.A. County Community Sanitation District (LACSD), MWD, Tesoro, and City of South Gate (Water & Sewer).
c. Addressing Metropolitan Water District (MWD) facilities and other utility comments during utility coordination.
-7(:1-7 Vl./ilslm t Blvcl 2C Flor+i. to: /'ingeles CA 900 l 7 Tel 21 3 27o 3283 tetratech.com
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Mr. Arturo Cervantes
March 14, 2023

3. CBMWD reclaimed water connection revisions to the PS&E and submittal to CBMWD and Los Angeles County Dept. of Public Health (LACDPH) subinittals per CBMWD Outline of Responsibilities checklist attached.

4. Other design changes affecting the civil, utility, landscape, irrigation, and striping design. a. Rectangular Rapid Flashing Beacons (RRFB) change from solar to hardwire. Initial coordination and meetings with Southern California Edison (SCE) and City, engineering scope and proposal prepared for SCE permit process, and revisions to PS&E. Conversion of RRFB from hard wire back to solar on plans prior to bidding. b. Changing bike path material from asphalt concrete (AC) to Portland Cement Concrete (PCC). Conversion of bike path from PCC back to AC prior to biding. c. Southern Avenue pavement change from AC to PCC. d. AC overlay pavement treatment limit changes.
e. Switching all landscape irrigation to reclaimed water compatible equipment including rework of irrigation calculations.
f. Preparation of City of Downey estimate.
g. Conducting condition assessment and inventory of existing signage, red curbs, and updating plans.
h. Coordination and value engineering of project to meet City's construction budget and adjustments to the final project Bid Schedule to accommodate alternative bid item strategy.

Tetra Tech is requesting a budget increase for the scope of services performed and outlined above for a total Lump Suwi Fee of$97,461. If this request for approval of services is acceptable, please sign in the space provided and return an electronic copy at your earliest convenience.

Should you have any questions, please don't hesitate to contact us. We wish to thank you for the opportunity of submitting this proposal.

Sincerely,
Bridget P. Elliott, PE Jason Fussel, PE, PLS, LEED AP, ENV SP Project Manager Vice President

223
Mr. Arturo Cervantes
March 14, 2023
Attachment(s): Price Proposals, Median Island Revisions for Garfield Ave. from Century Blvd. to Howery St. proposal, Caltrans emaii requesting utility adjustments be considered relocation, Amendment l with Right-of-Way Certification scope highlighted, and CBAdWD Outlirie of Responsibilities.

Accepted by
Print Name
Title
Date

224
Tetia 7scil. Confidsnnal and Piopnelay Page l of !
[5Price Proposal
Revr;ion Date.

Mat 14, 2023
Avenue Complete Street Improvements Project, City Project No.

ST (A,B & C)
Type: Lump Sum
Phaies / Taiki
Sihedule 'U % la'boo:aH'TS
T0000 Than Mnnlhi p '; J 470 lit I
Summary / Totals
Fees for to Date
Taik
Specify Add'l Feet on
Technology Uie
Generajed over
Total
647 451
97 461
o
97,461
Fee Reduction for
Pricing by Resource
Task
T
97,461
225
[%TETRA TECH
June 25, 2021
Mr. Arturo Cervantes
Director of Public Works/City Engineer
City of Soutli Gate
8650 California Avenue
South Gate, CA 90280
Reference: Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST (A, B & C) Median Island Revisions for Garfield Avenue from Century Boulevard to Howery Street Dear Mr. Cervantes:

Tetra Tech appreciates the opportunity to provide additional engineering services for the City of South Gate Gaifield Avenue Complete Street Improvement Project. Below is a detailed breakdown of tlie scope of work and fee for the additional services.

Century Boulevard to Howery Street Plan Revisions
T)ie Tetra Tech team was directed by the City to design the proposed median on Garfield Avenue froin Centuiy Boulevard to Howeiy Street as one continuous median. The proposed design would eliminate the left turn from Garfield onto Cortland Avenue. Design plans and estimate were prepared and subi'nitted to the City in March 2021 to be constructed by another City project currently under construction on this section of Garfield Avenue. On June 21, 2021, the City notified Tetra Tech there lias been a high volui'ne of coinplaints for eliminating tlie left turii onto Cortland Avenue. This request for a change to the design is beyond the scope of our project and will require changes to the civil, landscape, irrigation, and striping design. Alta Plai'ii'ffng & Design will be supporting for tlie landscape and striping revisions. Our additional scope will include the following:
* Revise civil plans for new median geometiy.
* Re-calculate quaiqtity estimates.
* Revise planting plans to new median geometiy.
* Revise irrigation plans to the median geometg.
* Re-calculate irrigation water use and critical analysis. @ Revise striping plan to accomi'nodate leff turn pocket. * Revise and update labeling and sheets as needed.

Tetra Tech is requesting a budget increase to revise the median island geometry for a Lump Sum Fee of $9,670.00. If this request for approval of services is acceptable, please sign in the space provided and return an electronic copy at your earliest convenience.

Should you have any questions, please don't liesitate to contact us. We wish to thank you for tlie opportunity of submitting tliis proposal and we look forward to working with you in tlie near future. -/07 1/Vilslui-t Blvd, 23 I-l(1ol LuS /'ingelcs, (fA 90017 Tel 21 3 179 3 283 tetratech.com
226
Mr. Arturo Cervantes
June 25, 2021

Sincerely,
f+ 9-"4
Mr. Joe Conroy, PE
Project Manager
Mr. Jason Fussel, PE, PLS, LEED AP, ENV SP
Vice President
Attachment(s): Price Proposal
Accepted by
rint Name
Senior Civil Engineer
Title
6/29/2021
Date

TETRA TECH
227
[5 Price Proposal riPrice Summary / Totals
ri TaskPticingTotals 9,670
Garfield Avenue Complete Street Improvements Prt
Medlan Revislons from Cenkury to Howery !ic Attr a Specify Add'l Fees on Setup o
Technology llse Fee
Total Price 9,670
Submitted to: City of South Gate (Attn: Elias Saikalyl
ContractType LumpSum NaEl
oH i" il 5
Pricing by Resource
libarl SubJ Trhvel
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,.,.......l ..,
Task Pricing
Totals
Project Phases / Tasks
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Total
Labor His
4(1 -l l- 5370 l 4,ADD I l-
9,670
Taik 8090(1 Plan Pisparatlon I 20 xi1. 2,635 I I I 2,685 Cenjun jo %wen %vb ioni 10 ii it 1.6}i I I I 1.615
Taik cogoO Plan Preparation
Ctnjuty ja llowtryRiviini_ni __ __ _ _ _ _
I 20 xi l- 2,63! i 4,400 i
:__ .. l_ __
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I 7,015
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Totals I 40 21is 5,270 I 4,400 I I g,670
Telia Tech - Confidenlial and P+opnelan Page 1 0T l %nled al25/2021 228
From:

To:

Cc:

Subject:

Date:

Attachmenti:

Monh. Thearv@DOT
Elliott. Bridaet
Gladis Deras; Elias Saikalv
RE: City of South Gate Garneld Ave. Complete St. Imp. Subprojects (A)ATPL-5257(038), (B)HSIPL-5257(035) (C)City Project No. 564-ST) - R/W Certification
Wednesday, March 2, 2022 10:52:53 AM
imaoeOOl.ona
maae006.ona
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Hi Bridget,
After speaking with our Caltrans team, as Project C is self-funded, Project C does not need to @o through Caltrans RW Certification. This should be self-certified by the City.

Also as there are utility cover adjustments, if any manholes are to be raised, they are to be treated as relocations.

Please let me know if you have follow up questions.

Thank you for your time.

Theary Monh
Local Assistance, D7
213-310-2923
From: Elliott, Bridget <[email protected]> Sent: Wednesday, March 2, 2022 10:38 AM
To: Wong, Kenneth@DOT <[email protected]>
Cc: Fussel, Jason <[email protected]>; Gladis Deras <gderas@[email protected]>; Elias Saikaly <esaikaly@[email protected]>; Mell, Molly <[email protected]>; Monh, Theary@DOT <[email protected]>; Streeter, Kyle <[email protected]> Subject: City of South Gate Garfield Ave. Complete St. Imp. Subprojects (A)ATPL-5257(038), (B)HSIPL-5257(035) & (C)City Project No. 564-ST) - R/W Certification " II- II--
Hi Kenneth,
229
Per our conversation yesterday Tetra Tech is preparing the Right-of-Way Certification for the City of South Gate's Garfield Avenue Complete Streets Project which is broken down into three subprojects. * Project A - State Project No 5257 (038)
o ADA Ramp within UPRR right-of-way
o Utility cover adjustments various
* Project B - Federal Project No HSIPL 5257 (035)
o Utility cover adjustments to City of South Gate (water/sewer) * Project C - City Project No 564-ST
o Mill/overlay with in UPRR right-of-way
o Utility cover adjustments to the main lines along Garfield Ave. for the City of South Gate's (water/sewer/storm), Metropolitan Water District (water), L.A. Co. Sanitation District (Sewer), SoCalGas (gas).

Could you please tell me what documentation and information will be required to achieve the R/W Certification for each project? Attached is the draft Exhibits, City Resolution, UPRR Revocable Permit No. 17-07.

Thanks,
Bridget ElliOtt, PE, CPESCiF'iolptt [fiignieeri Tetia recti -f-l IIS nlBLiSagc lllCIUCJlllg dl IJ rl[ldClll llelltS IT la V illdLltle prll-lletjeCJ COII f IderlhEll al nl!01 ItL' ICle 111rOl 17iatlOll At))/ (IIS[I It) ll110t I 01 ttse ortlus. connnurricauori liy mycine ollier [hari [lie uiierideri recipien+ is stridly prolidmed and m.'-y be mlawful If yau are rioi rlie inrended recrprcnt please rio[ify +he sentler Ijy re,olyuig +o [liis mess,age arir:l [hen delele il fiom )iour sysrem From: Monh, Theary@DOT <[email protected].@ov>
Sent: Tuesday, March 1, 2022 9:13 AM
To: Elliott, Bridget <[email protected]>
Cc: Fussel, Jason <.lason.Fusspl@tetrrit'pch,com>; Gladis Deras <([email protected]>: Elias Saikaly < ' r >; Mell, Molly <Molly.Mpll@)fp'i'r,itpch.com>
Subject: FW: Garfield Ave. Complete Streets Improvements - R/W Certification Exhibits & Supplemental documents
A CAUTION: This email originated from an external sender. Verify the source before opening links or attachments. ,!l
Hi Bridget,
Please contact Caltrans RW Kenneth Wong directly for help with the certifications.

See below for his contact information.
230
Theary Monh
Local Assistance, D7
213-310-2923
From: Wong, Kenneth@DOT <[email protected]>
Sent: Monday, February 28, 2022 4:55 PM
To: Monh, Theary@DOT <Theary,[email protected]>
Cc: Wallace, Brian C@DOT <brian,[email protected]>; Novotny, Steve J@DOT <stpve,novotny@dot',c,:i,gov>
Subject: RE: Garfield Ave. Complete Streets Improvements - R/W Certification Exhibits & Supplemental documents
Hi Theary,
I can help with some but I don't know the answers to all like the data sheet or project C, there isn't enough information given.

Have them contact me directly so I can help them with their certifications.

Thank you
Kenneth Wong
Associate Right of Way Agent
Caltrans District 7
Cell/OffiCe: (213)266-3603
[email protected]
From: Monh, Theary@DOT <[email protected],:i.Bov>
Sent: Monday, February 28, 2022 2:56 PM
To: Wong, Kenneth@DOT <[email protected]>
Cc: Wallace, Brian C@DOT <[email protected]>,: Novotny, Steve J@DOT <[email protected]>
Subject: FW: Garfield Ave. Complete Streets Improvements - R/W Certification Exhibits & Supplemental documents
Hi Kenneth,
The City of South Gate is completing RW Certifications for the following projects below. /3 231
Can you please answer their questions below regarding what exhibits and supplemental documents are required for RW Certification for each project.

Thank you for your help.

Theary Monh
Local Assistance, D7
213-310-2923
From: Elliott, Bridget <[email protected]> Sent: Monday, February 28, 2022 1:25 PM
To: Monh, Theary@DOT <[email protected]>; Novotny, Steve J@DOT <si'[email protected]>
Cc: Fussel, Jason <,[email protected]>: Gladis Deras <gderas(a)sogate.org>; esaikaly@soBat'e.or(,; Mml, Molly <Molly.Mell@Wr,itpch.corl'i> Subject: FW: Garfield Ave. Complete Streets Improvements - R/W Certification Exhibits & Supplemental documents
Hi Theary,
I am working with the City of South Gate on completion of the R/W Certification for their Garfield Avenue Street Improvements. There are three project:
* Project A - State Project No 5257 (038)
* Project B - Federal Project No HSIPL 5257 (035)
* Project C - City Project No 564-ST
I am seeking additional clarification on what exhibits and supplemental documents will be required for the R/W Certification for each project.

Project A - State Project No 5257 (038)
@ A PES has been prepared.
* A CEQA Exemption / NEPA Cate(Borical Exclusion determination has been prepared. * A draft Exhibit 13-A: Short Form Right of Way Certification Local Assistance Project has been prepared.
* A draft Exhibit 3-A: Request for Authorization to Proceed will be prepared. * Is Exhibit 3-D: Request for Authorization to Proceed with Construction required to be prepared as part of the R/W Certificate Package?
* Is Exhibit 3-0: Federal-Aid Project Finance Letter required to be prepared as part of the R/W Certificate Package?
232
* Is Exhibit 7-B: Field Review Form required to be prepared as part of the R/W Certificate Package?
* What other exhibits and/or supplemental documents are required? Exhibit 4-EX-1 (Rev 7/2016) Right of Way Data Sheet. Exhibit 13-EX-26 (Rev 7/2020) R/W Utility Certification, Exhibit 14-FX-3 (Rev 7/2021) Right of Way Certification) Project B - Federal Project No HSIPL 5257 (035)
* A PES has been prepared.
* A CEQA Exemption / NEPA Categorical Exclusion determination has been prepared for this project.
* A draft Exhibit 13-A: Short Form Right of Way Certification Local Assistance Project has been prepared.
@ A draft Exhibit 3-A: Request for Authorization to Proceed will be prepared. * Is Exhibit 3-D: Request for Authorization to Proceed with Construction required to be prepared as part of the R/W Certificate Package?
* Is Exhibit 3-0: Federal-Aid Project Finance Letter required to be prepared as part of the R/W Certificate Package?
* Is Exhibit 7-B: Field Review Form required to be prepared as part of the R/W Certificate Package?
* What other exhibits and/or supplemental documents
7/2016) Right of Way Data Sheet,. Exhibit L'3-EX-26 (Rev Exhihit 14-FX-R (Rev 7/2021 ) Right of Way Certification) are required? Exhibit 4-EX-7 (Rrov
7/2020) R/W Utility Certification,
Project C - City Project No 564-ST
* The City has prepared a CEQA Categorical Exemption for this project. @ IS a R/W Certificate Required for this project? If yes, under Section 2 - Status of affected operating railroad facilities. Do we need a railroad clearance letter (Fxhihif 4-FX-g (RPV 06/99)) from UPRR if the City has an revocable permit for maintain public improvements with in UPRR"s corridor (see attached). Also, under the Utility Cover Adjustment Summary section b. it requires a list of all the facilities that will be adjusted during construction, there was not enough room on the fillable form to add all items. Is the submittal of an additional word document with a table acceptable? See attached.
* Are there any exhibits and/or supplemental documents required? Because the funding deadline is quickly approaching I was hoping you could provide clarification on the forms required as soon as possible. Thanks in advance for your help.

Bridget ElliOtt, PE, CPE8C i Project Engineeri Tetra Tech Direct +1 (805) 542-8632 i Business +1 (805) 542-9052 I [email protected],om This message iricluduig any at[aclmyeri[s maxi include pnvileged corifiderilral and/or urside uxformalror-i Any cbsbdyubon ol use of [liis comrnurnca[ion by ariyone o[lier [l'ian [rie rnlerided recrpien+ rs sdryc[l',i prohHrrr[ed and may be tinlaviiful If you are not [lie rrdended recipierit please rio[ify tlie senrler I))/ replyuxg to [lvs message and theri delete it fiom youi' s',rs[em 233
From: Elias Saikaly <[email protected]>
Sent: Tuesday, February 8, 2022 12:15 PM
To: Fussel, Jason <[email protected]>
Cc: Gladis Deras <gdezas@soHr)t'e,org>: Fll:Ott, Bridget <[email protected](a)tet'ratpr;5.com> Subject: RE: Garfield Ave. Complete Streets Improvements - R/W Certification Questions for City of South Gate
,i CAUTION: This email originated from an external sender. Veri(y the source before opening links or attachments. ,l
Jason
Please see comments below in Red. I have also commented on the 90% plans in my previous email.

Please contact all effected utility companies (attached sample).

Lets set up a meeting to discuss all these matters early next week.

Thank you
Elias Saikaly, P.E.

Project Manager
City of South Gate / Public Works Department
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9581
C. (562) 968-4860
F: ps,iikmvta)sripatp.nrp
W: [email protected]
From: Fussel, Jason <[email protected]>
Sent: Friday, February 4, 2022 9:57 AM
To: Elias Saikaly <esaikaly@sogat'e.org>
Cc: Gladis Deras <[email protected]>: Elliott, Bridget <BridBet.Flliott@i'etr.'itpch.com> Subject: FW: Garfield Ave. Complete Streets Improvements - R/W Certification Questions for City of South Gate
Elias,
I realize this is long over due but we needed to identify all of the utilities that are in the street (Caltrans' R/W), their stationing and change of condition.

Attached are the draft forms. Note that there are changes to the 90% plans based on the comments that have yet to be incorporated. I will address those comments separately.

The R/W Certification is necessary prior to authorization for construction and must be consistent 234
with the project's approved PS&E. There were several changes to the project requested in the City's 90% review including additional ADA ramps, removal of a median, new alignment for the bike trail, additional AC full depth reconstruction @ Southern Ave, extending the limits of the mill/ARMH from Karmont Ave to the Bridge, and installation of a RRFB. These changes significantly affect the PS&E.

The attached Exhibits 13-A forms for project A, B, & C where completed based on the 90% PS&Es. Al Exhibits and supporting documentation required for the R/W Certification Submittal will need to be revisited once we have an approved PS&E set.

We would like to schedule a meeting between the City, Tetra Tech, and the Caltrans Local Assistance Engineer assigned to the Project to go over the R/W Certification submittal requirements. Below is a comprehensive list of the items I am seeking clarifications on.

Comments/Questions for City of South Gate (project LPAI

1. Project A & B - We are using Exhibit 13-A: Short Form Right of Way Certification Local Assistance Project (Off-State Highway System Project) -Rev 1/2021.

For the HSIPL 525 7 (Project B) we will need a copy of the cooperative agreement between the LPA & FHWA (Federal Agency) and the Agency Agreement No. for the submittal. See attached
For the HSIPL 5257 (Project B) if the utility cover adjustments (Bid Item No. 62) will be paid for by Federal Funds we'll need the Specific Authorization. Utility Covers are Non- participating items
The fillable PDF did not provide enough rows in the Utility tables, so a separate table was included. Is there a Word doc. version that could be provided?, attach a separate sheet to the form

2. Project C - We are using Exhibit 13-B: Right of Way Certification Local Assistance Project (Off State Highway System) -Rev 01/2021.

There is a Union Pacific Railroad (UPRR) crossing at STA 68+25. Has the City received project approval from UPRR?lbelieve a railroad clear'ance letter will be required. Tetra Tech to contact the UPRR for details required
* F@5jhjj 4-FX-S (RPV 06/99) Sample Certification No 1. Subject to Railroad Clearance Letter
Form 13-B requires a dause to be placed in the contract special provisions. Is there an example of the wording that should be used in the Specifications available? No

3. Based on the LAPM section 3.10, "Prior to submission, a valid NEPA document is required." This project will most likely qualify for a Categorical Exemption. However, it's not clear what documentation and/or forms are required for the R/W Certification submittal. - Please confirm with the project's Caltrans Local Assistance Engineer what forms/documentation are required in addition to Exhibit 13-A for a categorical exempt project. Attached is the C.E. but Tetra Tech to provide CEQA indicating C.E.

4. In section 3.10 of the LAPM, "...Data supporting all the project right of way activities (e.g., acquisitions, relocation assistance, railroad and utility improvements, etc.) are required at the time of submittal..."
235
a. We are not relocating any utilities, however there are several utilities within the milling /ARHM, a few utility boxes in the ADA corner ramp areas, and sewer manholes within the new medians that will need to be adjusted to grade.

Are there any utilities providers within the City's right of way that require their own crews to adjust the lid/covers elevations for their utilities? Any City owned utility can be adjusted by the contractor
Has the City arranged any utility improvement activities for the project? No b. There is a Union Pacific Railroad (UPRR) railroad crossing at STA 68+25.

Has the City arranged any railroad (UPRR) improvement activities for the project? Tetra Tech to arrange
Has the City received project approval from UPRR ? No, it may not be necessary. n to check with UPRR

5. Could the Caltrans Local Assistance Engineer provide the City/ Tetra Tech with a complete list of the supporting documents required for a complete R/W Certification? Below are a few of the supporting data that might be required:
* Exhibit 4-EX-1 (Rev 7/2016) Right of Way Data Sheet
* Exhihit L3-EX-26 (Rev 7/2020) R/W Utility Certification @ F;drihit 14-FX-3 (RPV 7/2021) Right of Way Certification * Exhibit 4-EX-.5 (Rev 06/99) Sample Certification No 1. Subject to Railroad Clearance Letter
* Others?
Please contact the DLAE for more detailed information: Theary Monh, Local Assistance, D7 213-310-2923; Monh, Theary@DOT <[email protected]>

6. In section 3.10 of the LAPM, "...The LPA must transmit all certifications to the DLAE for a federal-aid projects along with the Request for Authorization." Is there a specific form that should be completed for the Request for Authorization ? Use LAPM Exhibit 3-D
Can you please provide times that would work for a call? Best regards,
Jason L Fussel, PE, PLS, LEED AP, ENV SPI Vice President Direct +1 (805) 542-8630 i Business +1 (805) 542-9052 i Mobile +1 (805) 305-0150 i Jason,Fussel@tetratech,com Tetra Tech l Leading with Scienceo'
70-i Witsl'me Boulevaid 23'd Floor Los Angeles CA 90017i tei+atecli com While we are operating remotely in response to COVID-19, Tetra Tech teams remain fully connected and hard at work servicing our clients and ongoing projects. We also would like to wish health and wellness to you and your family.
-rlus message mcluding any atlachmerds rna',i uiclude privrlegetl confideri[ial arid/or rnyje nxformatiori Any rfishrbutiori or +ise of this comm+micatrori by anyone o[liei thari [lie irdendetl recipierif is str'rdly pi oWyited and may be unlawful If you are rio+ tlie uderided recrpietxt lilease notify tlie sender liy teplyrng to [hrs. message and [tsen delele if from your systein 236
n a ffil N Please consider the environment before printing. (TETRA TECH
237
Attachment B
Amendment No. l
Contract No. 2020-10-CC
AMENDMENT NO. l TO CONTRACT N0. 2020-10-CC

FOR ADDITIONAL DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR

THE GARFIELD AVENUE COMPLEIE STREET IMPROVEMENT PROJECT

BETWEEN THE CITY OF SOUTH GATE AND TETRA TECH
This Amendment No. l to Contract No. 2020-10-CC for additional Design and Constmction Support Services for the Garfield Avenue Complete Street Improvement Project ("Amendment No. 1"), is made and entered into on July 13, 2021, and retroactively effective Jiu'ie 21, 2021, by and betweenthe City of South Gate, amunicipal corporation ("City"), and TetraTech, a California Corporation C1609644 ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECITALS
WHF,REAS, on January 28, 2020, the City Council approved Contract No. 2020-10-CC with Consultant ("Agreement"), to provide Professional Engineering Services, to prepare design plans, specifications, constniction support and cost estimates for the Garfield Avenue Complete Street Improvement Project; City Project 564-ST ("The Project"), in an amount not-to-exceed Six Hundred Six Thousand Two Hundred Sixty One Dollars ($606,261); WHERF,AS, the Project is currently under design and it is about 70 percent complete.

Under the Agreement, the design work was to be completed within 14 months from the date of Notice to Proceed, which placed the Project completion date on March 28, 2020, and construction completion date on December 31, 2022; and
WHEREAS, the City Council and Consultant therefore desire to execute Amendment No. 1 to the Agreement, retroactively effective June 21, 2021, through and including December 31, 2022, increasing the compensation payable to the Consultant in an amount not to exceed Forty One Thousand One Hundred Ninety Dollars ($41,190), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendtnent No. I to a total sum of Six Hundred Forty Seven Thousand Four Hundred Fifty One Dollars ($647,451).

NOW, lHkmt=Om, ittE PARTIES HEREBY AGRF,E AS FOLLOWS:

1. MODIFICATION TO AGRF,EMENT
a. SCOPE OF WORK. The Scope of Work to be performed by Consultant for the duration of the term of the Agreement shall be limited to that set forth in Exhibit "A." The City reserves the right to augment or reduce the scope of work as City deems necessary.
b. COMPENSATION. The additional compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed Forty One Thousand One Page l of 2
238
Amendment No. l
ContractNo. 2020-10-CC
Hundred Ninety Dollars ($41,190). The total sum of the Agreement and Amendment No.l shall not exceed Six Hundred Forty Seven Thousand Four Hundred Fifty One Dollars ($647,451).
c. TERM OF AGREEMENT. This Amendment No. l is retroactively effective June 21, 2021, through and including December 31, 2022.

2. EFFECT OF AMENDMENTS. Except as expressly annended herein, all other terms and conditions of the Agreement and its original amendments, attachments and exhibits attached hereto, shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this AanendmentNo. 1 t o be executed and attested by their respective officers hereunto duly authorized,

1. CITY OF SOUTH GATE:

Al Rioj Mayor
ATTESTED:

Carmen Avalos, City
(SEAL)
APPR(2VEp AS !O FORM:

F. Salinas, City Attorney
Fussel, ice

239

EXHIBIT A
[%TETRA TECH
JLII)/ 6, 2021
Mr. Aitiiro Cervantes
Director of Public Woits/City Engineer
City of Soutli Gate
8650 California Aveiuie
Soutli Gate, CA 90280
Reference: Garfiekl Avenue Complete Street Improvement Project, City Project No. 564-ST (A, B & C) - Time Extension, Increased Scope for Concepts, and Right-of-Way Certification Dear Mr. Cervantes:

We appreciate the opporttinity to provide additional engineering services for tlie City of Soutli Gate Gaifeld Avei'iue Coinplete Street Improveinent Project. Below is a detailed breakdown of tlie scope of work and fee for tlie additionai sei'vices.

Time Extenston
Our contract was settip for a I 4-inontli dtiration froin the sigi'iing of the Notice-to-Proceed (NTP). Our contract was fully executed on April 14, 2020, which would inake tlie end of our contract in June 2020. Our 60% Plans, Specifications, and Estiinate (PS&E) and Concept Plans were submitted on Novemberl2, 2020. aretra Tecli has continued to support tl'ie City's concept pliase and design developinent teain witli support at meetings, response to questions on the concept planting, landscape, and civil design alternatives, and environinental documentation approval. City selected tlieir preferred design alternative on May 27', 2021, and coini'nents on the PS&E were received on June 15, 2021. Upon transmitting the coi'nments on the plans, tlie City PM indicated tlie design pl'iase would extend to the end of October 2021 and tlie Bid, Award, & Constrtiction Pliase will end in July 2022. The Tetra Tech Management Team will continue to provide O.5 liours per week for each sub project for a total of 1.5 hours total per week for tl'ie duration of tlie project. The subtotal for t)ie tiine extension, which is spread equally across Tasks 40]00, BOIOO, ai'id COIOO, totals $20,160.00.

Concept Phase Support
The Tetra Tech Teairi l'ias coi'itii'iued to support tlie City's efforts to select a Preferred Alteniative for the civil, landscape, and street ftirnittire design. Tlie origii'ial coi'itract had tl'iree submittals or t)'ie concept design alternatives. 1"o date there have been five (5) rounds of revisioi'i and subinittal. In addition to the subinittals, Tetra Tecli lias suppoited t)ie City with preparation and attendance at tliree ineetings witl'i the City's Exectitive Coi'nmittee. The additional two stibinittals. Tlie subtotal for the additional concept pliase support, wliid'i is spread equally across Tasks AO800, BO800, and CO800, totals $7,950.00.

Riglit-of-Way Certifications
Tetra Tech will evaluate t)ie Garfield Avenue Coinplete Street Iinproveinents Project (A, B, C) for right-of-way ceitification and prepare a Riglit-of-Way (ROW) Ccitification Package for Caltrans review and approval (Forin 13-A or B as required). The ROW Ceitification Package will be prepared in accordance witli Caltrans Local Assistance Procedures Manual (LAPM). The City, as project representative, will assist in this task as required for Tetra Tecl'i to obtain tlie ROW Certification froin Caltraiis on tlie City's belialf. It is assuined t)iat an initial subinission and a subsequent second submission, in whicli Tetra Tech will incorporate Caltrans review and 707 Wilsl'iii'e Blvrl., I23' " Rooi', Los Angeles, CA 90017 Tel213.279.3283 tetratech.coin
240
Mr. Arturo Ceivantes
July 6, 2021

coinments, will be required to obtain tlie ROW Ceititication from Caltrans. Tlie subtotal for tiie riglit-of-way certification, wliich is spread equally across Tasks A1400 and B1400, totals $13,080.00 Tetra Tecli is reqriesting a budget increase for t)ie tiirie extension, additioi'ial concept pliase support and rig)it-of-way certification to complete the project for a Lunq> Siim Fee of $41,190.00. If tliis request for approval of services is acceptable, please sign in tlie space provided and returi'i one copy to our office.

Should you have any questions, please doi'i't liesitate to contact us. We wisli to tliank you for the opporttinity of subinitting tliis proposal and we look forward to working with you in the near futtire.

Sincerely,
Mr. Joe Conroy, PE Mr. Jason Fussel, PE, PLS, LEED AP, ENV SP Project Manager Vice President
Attachment(s): Price Proposal
APPROVED BY: PROJECI":

BY: arlTLE: DATE:
2 TETRA TECH
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Attachment C
Contract No. 2020-10-CC
AGREEMENT FOR PROFESSIONAL SERVtCES FOR THF, GARFIELD AVENUE COMPLETE STREET IMPROl'EThlENT PROJECT BETWEEN THE

CITY OF SOUTH GATE AND TETRA TECH
This Agreement for Professional Services for the Garfield Avenue Complete Street Improvement Project ("Agreement") is made and entered into on January 28, 2020, by and between the City of South Gate, a municipal corporation ("City"), and Tetra Tech, a Delaware corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain Consultant to perform certain technical and professional engineering services, as provided herein, for the Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST;
WHEREAS, Consultant represents to City that it has the qualifications, experience andfacilities to perform properly and timely the services under this Agreement; and WHERF,AS, based on such representation, City desires to contract with Consultant to perform the services described in the Proposal attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. PARTIES TO THE A(,RTF.M'F,NT
The Parties to the Agreement are:

A. Owner: The City of South Gate, a municipal corporation, having its principal office at 8650 California Avenue, South Gate, Califomia 90280.

B. Consultant: Tetra Tech
707 Wilshire Boulevard, 23rd Floor
Los Angeles, CA 90017

2. REPRE,SENT ATIVES OF THE PARTIES AND SERVICF, OF NOTICE8:

The representatives of the Parties who are primarily responsible for the administration of this Agreement, and to whom formal notices, demands and communications shall be given, are as follows:

A. The principal representative of the City shall be:

Arturo Cervantes, P.E.

ASSiStant City Mariager/Director of Public Works
Public Works Deparhnent
Page l of 11
25 243
Contrad No. 2020-10-CC
City of South Gate
8650 California Avenue
South Gate, CA 90280
WITH A COURTESY COPY TO:

Carmen Avalos, City Clerk
City of South Gate
8650 California Avenue
South Gate, CA 90280
B. TheprincipalrepresentativeoftheConsultantshallbe:

Jason Fussel
Vice President
Tetra Tech
707 Wilshire Boulevard, 23rd Floor
Los Angeles, CA 90017
C. Formal notices, demands and communications to be given hereunder by either Party shall be made in writing and may be affected by personal delivery or by mail.

D. If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said change.

DF,SCRIPTION OF WORK.

City hereby engages Consultant, and Consultant accepts such engagement, to perform the technical and professional services, as needed, set forth in the "Proposal" attached hereto as Exhibit "A". Consultant shall perform and complete, in a manner satisfactory to City, all work and services set forth in Exhibit "A". The Director of Public Works, or the Director of Public Works' designee, shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the Director of Public Works.

DATA PROVIDED TO CONSULTANT.

City shall provide to Consultant, without charge, all data, including reports, records, maps and other information, now in the City's possession, which may facilitate the timely performance of the work described in Exhibit "A".

INDEPENDENT CONTRACTOR.

This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between City and Consultant.

Page2ofll
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Contrad No. 2020-10-CC
A. Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

B. Indemnification of CalPERS Determination- In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such conttibutions, which would otherwise be the responsibility of City.

CONSULTANT'S PERSONNEL.

A. All services required under this Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

B. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

C. Consultant shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requitements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.

D, Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, and representatives, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in connection with the work performed arising from this Agreement.

27- 245
Contract No. 2020-10-CC
COMPENSATION.

A. The total compensation to be paid by City to Consultant for its professional services rendered as described in Exhibit "A" shall be as submitted in the proposal for an amount not to exceed Six Hundred Six Thousand Two Hundred Sixty Dollars and Seventy Five Cents ($606,260.75). Consultant's fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit "A" attached hereto and made a part hereof. Notwithstanding anything to the contrary in the proposal, invoices will be processed for payment and paid subject to approval by Director of Public Works and City Council within forty-five (45) days from date of receipt by Director of Public Works.

Travel expenses (time, mileage, etc.) to attend business meetings and/or any other business associated with the project shall be waived and shall not be displayed on the Consultant's and sub-consultant's invoice to the City.

B. Consultant shall be required to attend meetings as necessary in the delivery of the projects. Travel time between the Consultant's office and the meeting location and mileage shall not be billable. Consultant may request an exemption on a case by case basis, which shall be subject to City's approval.

INDEMNITY AND INSURANCE.

A, Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant. Consultant will deliver to City a certificate of insurance, no less than one (l) day prior to beginning of performance under this Agreement, evidencing professional liability insurance coverage in an amount not less than $1,000,000.

B. The Consultant, at its expense, shall maintain in effect at all times during the perfomiance of work under this Agreement not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of Califomia. (a) Workers' Compensation and Employet's Liability
Workers' Compensation-coverage as required by law. Employer's Liability-limits of at least $1,000,000 per occurrence. (b) Comprehensive General Liability

246
Contract No. 2020-10-CC
Combined Single Limit-$1,000,000.

The automobile and comprehensive general liability policies may be combined in a single policy with a combined single limit of $1,000,000. All of the Consultant's policies shall contain an endorsement providing that written notice shall be given to City at least thirty (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

C. Verification of Coverage. CONSULTANT shall furnish the CITY with certificates of insurance which bear original signatures of authorized agents and which reflect insurers names and addresses, policy numbers, coverage, limits, deductibles and self-insured retentions. Additionally, CONSULTANT shall fumish original policy endorsements required herein. All certificates and endorsements must be received and approved by CITY before work commences. The CITY reserves the right to request at any time complete, certified copies of any or all required insurance policies and endorsements.

D. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the CITY. (2) Policies providing for bodily injury and property damage coverage shall contain the following:
(a) An endorsement extending coverage to City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Agreement. Such insurance shall be pary insurance as respects the interest of City, and any other insurance maintained by City shall be considered excess coverage and not contributing insurance with the insurance required hereunder.
(b) "Severability of Interest" clause.
(C) Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by Consultant under the Agreement, including without limitation that set forth in Section 10.A.
(3) Promptly on execution of this Agreement and prior to commencement of any work Consultant shall deliver to City copies of all required Certificates of Insurance and endorsements to the required policies. (4) The requirements as to the types and limits of insurance to be maintained by the Consultant are not intended to and shall not in Page5ofll
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Contract No. 2020-10-CC
any manner limit or qualify Consultant's liabilities and obligations under this Agreement.
(5) Any policy or policies of insurance that Consultant elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Agreement shall include a provision waiving the insurer's right of subrogation against the City.

TERMINATION FOR CONVENIENCE.

The City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished dociunents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that amount for profit. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

10. TERMINATION FOR CAUSE.

A. The City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
(l) If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or (2) If Consultant fails to perfortn the services called for by this Agreement or so fails to make progress as to endanget performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

B. In the event City terminates this Agreement in whole or in part as provided above in paragraph A of this Section 10, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

C. If this Agreement is terminated as provided above in paragraph A, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, etc., prepared by Consultant.

Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work perfomied up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

J[) 248
Contract No. 2020-10-CC
If, affer notice of termination of the Agreement under the provisions of this Section 10, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 9.

11. NOlq,ui:'cmivuivuiONANDEQUALEMPLOYMENTOPPORTUNITY
In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancemy, sex, national origin, handicap or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitnnent; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship
The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all dociunents, data and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection and on file with the Public Works Departtnent.

12. CONSULTANT'S WARRANTIES AND REPRESENTATIONS.

Consultant warrants and represents to City as follows:

A. Consultant has not employed or retained miy person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement.

Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of this Agreement. Upon such breach or violation of this warranty, City shall have the right, in its sole discretion, to terminate this Agreement without further liability, or, in the altemative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission,

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percentage or gift.

Consultant has no knowledge that any officer or employee of the City has any interest, whether contractual, noncontractual, financial, proprietaiy, or otherwise, in ttffs transaction or in the business of the Consultant, and that if any such interest comes to the knowledge of Consultant at any time, a complete written disclosure of such interest will be made to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.

Upon the execution of this Agreement, Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this Agreement, nor shall any such interest be acquired during the term of this Agreement.

13. SUBCONTRACTING, DELEGATION AND ASSIGNMF,NT.

Consultant shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the Director of Public Works; provided, however, that claims for money due or to become due to Consultant from City under this Agreement may be assigned to a bank, trust company or other financial instihition without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services to be covered, identification of the proposed assigriee, delegee or subcontractor, and an explariation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegee or subcontractor shall include the following:
(l) Theamountinvolved,togetherwithConsultant'sanalysisofsuch costor prlCe.
(2) A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of the City.

Any assignment, delegation or subcontract shall be made in the natne of the Consultant and shall not bind or purport to bind the City and shall not release the Consultant from any obligations under this Agreetnent including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to Consultant under this Agreement.

14. OWNERSHIP OF DOCUMENTS.

All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by Consultant in the course of performing the work required by this Agreement shall be the property of the City. Basic survey notes, sketches, charts,

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computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City without restriction or limitation on their use. City's reuse of such material on any project other than the project, which is the subject of this agreement, shall be at City's sole risk.

15. ENTIRE AGREEMENT AND AMENDMENTS.

A. This Agreement supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

B. No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by Consultant hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

C. Consultant acknowledges and agrees that it has consulted with an attomey, or has knowingly foregone the opportunity to do so and executes this Agreement knowingly and voluntarily.

16. RESOLUTION OF DISPUTES.

Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. In the event that the parties cannot reach agreement, parties agree to submit their dispute to non-binding arbitration prior to the commencement of any legal action or suit. The parties are free to choose a mutually agreeable arbitrator; however, in the event of a lack of agreement between the parties, the matter shall be submitted to the American Arbitration Association and be subject to its Cornrnercial Arbitration Rules. Each party shall bear its own costs and fees, and share equally in the cost of the arbitration fee.

17. SEVERABILITY.

If any provision of this agreement is held by court of competent jurisdiction to be invalid, void or iuienforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way.

18. EXHIBITS.

The following exhibits to which reference is made in this Agreement is deemed incorporated herein in their entirety:

Exhibit "A" Proposal dated November 25, 2019.

19. GOVERNING LAW.

This Agreement shall be governed by the laws of the State of California, without regard to conflict of law principles.

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20. EFFECTIVE DATE.

The effective date of.this Agreement is January 28, 2020, and shall remain in effect for Fourteen (14) months after the Notice to Proceed is issued, unless terminated otherwise in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally]

J'7-252
Contract No. 2020-10-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GAIE:

BY:

M.

Dated: d'l 11qlg-o
ATTEST:

Carmen Avalos, City Cl
(SEAL)
APPROVED AS TO FORM:

F. Salinas, City Attorney
Dated: 3/ I Via 2/)

J( 253
Exhibit A
Scope of Work
The Garfield Avenue Complete Streetlmprovements Project requires a highly skilled and multifaceted design team that is uniquely experienced in the areas of Project Management, Civil Engineering, Traffic Engineering, Bike Facility Design, Utility Engineering, Surveying/ROWAcquisition, Landscaping, Urban Design, In-house Community Outreach Support, Pavement Engineering, Hydrology, and Geotechnical Engineering. Specific to those skills is the requirement for a keen and thorough understanding ofCaltrans LocalAssistance Operating Procedures and Guidelines,includingthose contained within LocalAssistance Procedure Manual (Chapter5, et al) and Chapter9 - Highway Safetylmprovement Program (HSIP) and Chapter22-Active
Transportation Program (ATP) ofthe Local Assistance Program Guideline.

Tetra Tech has assembled a responsive project team of leaders and experts forthe concept, development, and design of the Garfield Avenue Complete Streetlmprovements Project. Due t,o 25-page limit originally indicated in the City's RFP, the following "abridged" task-level descriptions are provided to summarize our technical approach forthe Garfield Avenue Complete Streets Project. The Tetra Tech team fully reviewed the City's RFP and otherwise accepts the task-level descriptions and requirements indicatedin the RFP in their entirety and as amended below to incorporate both City-revised and Tetra Tech-revised task-level effortsimplemented as agreed upon by both Tetra Tech and the City to reach the City-approved final Contract price S606. 260.75.

TASK 1- PROJECT MANAGEMENT (A, B, C)
Project Managementwill consist offully managing the performance ofthe project and the subprojects including coordination ofwork between the design team and the City of South Gate, key stakeholders, affected utility companies, business owners, and the community. Project Management will also consist of additional project controls such as scheduling, budgeting, progress reporting, and subproject invoicing in compliance with the respective Local Assistance funding guidelines and operating procedures for each subproject. We will work closely and collaborativelywith the City's Project Manager to maintain continuous communication, ensuring project milestones are met and information is readily available. This taskincludes meetings with the City's Project Managerto reviewthelnitial Concept Plan, and project status at 30%, 60%, 90%, and 100% completion.

TASKI.1 - KICK-OFFMEETING
rhe project will be initiated with a project kick-off meeting with would like to include. The primary objective ofthe kick-off meeting is to review the project in detail, discuss the project approach, identify critical SuCCeSS factors, and obtain project specific goals from the City. Tetra Tech will discuss requirements and design procedures, ongoing review, and coordination. The kick-off meeting will be held within two weeks following receipt of the Notice to Proceed from the City. Tetra Tech will prepare an agenda, meeting materials, and schedule for the kick-off meeting.

Meeting summary noteswill also be prepared and provided by Tetra Tech.

TASK 1.2 - PROJECT SCHEDULE
Tetra Tech will develop a Critical Path Method (CPM) schedule that is consistentwith the tasks in the scope ofwork. The schedule will be developed in Microsoft Project, and the degree of activity detail will coverthe majortasks ofthe project. The schedule will serve as a project timeline, showing all major milestones and required submittals for management and Federal-Aid compliance. Task predecessors, float time, and task dependency will be indicated, as well as a highlighted critical path for the project. The schedule will include all phases (Preliminary and Concept Design, Detailed Design, future Bid and Award, and future Construction). In addition, we understand the importance of meeting the City's GrantAgreement schedule milestones. We have developed a preliminary schedule forthe project based on our previous experience with regards to other Complete Street, ATP, HSIP projects, which reflects the schedule ofdeliverables as presented in the RFP. This schedule will be updated following the City's NTP kick-of-meeting and will serve as a planning tool forthe project team and will be updated monthly to measure actual progress.

TASK 1.3 - MONTHLY MEETINGS
Tetra Tech's Project Managerwill attend and lead monthly meetings held at the City of South Gate. When needed, other key team membersfrom Tetra Tech, Alta, and othersubconsultants will be invited, including utility companies, participating agencies, and affected businesses and residents. The meetings will be facilitated toensurethatthe projectisthoroughlycoordinated and will provide an opportunity to discuss work progress, schedule, and related issues in orderto exchange key project information, discuss and resolve issues, and to maintain progress of the master project and subprojects. Tetra Tech will prepare an agenda, meeting materials, monthly schedule updates and meeting summary notes for distribution to the City and other attendees, as required. A monthly progress report will be prepared and distributed to the City following each monthly meeting. the City's Project Manager and other keystakeholders that the City Jk 254
DELIVERABLES. Relocation costs will be developed and impacts to the project Kick-OffMeetingandmonthlymeetingschedules, agendas, meeting handouts/materials and meeting summarynotes
oetaired projectschedule, updated monthly
Month(yProgress Reports
TASK2 - COMMUNITYOUTREACH SUPPORT (A, B, C)
The Tetra Tech team will prepare an Outreach and Community Engagement Plan and provide technical assistance, as identified in the City's RFP, and as modified through subsequent
correspondencewith the City, tosupplementthe City'sin-house community outreach efforts. The City will take the lead to provide community outreach. Oursupport effort will integrate seamlessly with the City's current in-house program and will include, but not be limited to, meeting attendance, the production ofgraphical exhibits in printed and presentation formats, the production of informational flyers to give notice to businesses and residents, and delivery ofsummarized notes of each event. Tetra Tech support and meeting attendance will be limited to 60% complete plan review community meeting and the final plan review community meeting. The Tetra Tech team will attend up to two (2) Llp to two (2) Tetra Tech staff and two (2) Alta staff (at least one Spanish-speaking) will attend the meetings. Exhibits and meeting materialswillbeprovided in PDFformatforinclusion and
reproduction by the City, and the Tetra Tech team will print up to six (6) display boards per meeting and prepare one bilingual flyer template, updated foreach offour(4) meetings.

TASK 3 - AGENCY & UTILITY COORDINATION (A, B, C)
11tilizing USA DigAlert's website, a comprehensive utility matrix and contact log will be developed, which Tetra Tech will use to request utility atlasinformation and document correspondence.

The atlasinformation will be used to prepare an existing utility base map for integration into the concept and design plans Tetra Tech will utilize ground penetrating radar and/or potholing investigation where utilities are believed to bein conflict with proposed Concept design components. Results will be added to the utility base map and compiled into the ground penetrating radarreportsiibmittedunderTask7ofthisproject. TetraTech has assumed a total often (10) utility conflicts will require verification by ground penetrating radar and/or potholing investigation and that the work can be completed in a single day.

We have further assumed that the City will issue a no fee encroachment permit for this effortwith traffic control based upon the WATCH. Tetra Tech will research Prior Rights and coordinate with the affected utility companies within the project site as well as adjacent agencies such as the CPUC, IJPRR, and City of South Gate Parks Department, as necessary.
schedule will be implemented into the overall project schedule.

Tetra Tech will determine any utility upgrades orinstallations that will be required to service the existing and proposed improvements and coordinate the installation of required upgrades with each affected utility company.

Tetra Tech will submit60%, 90%, and 100')"o plans to the utility companies whose facilities are within the immediate project area for review and comment at the same time that plans are submitted to the City for review and comment. Tetra Tech will delivermeetingagendasandminutes, utilitynotificationletters, groundpenetratingradarreport, Excelmatrixlistingutility purveyors along the corridorwith status of communications and prepare a utilitysubstructure base map24"X36", 20scale drawing to beincludedin the projectplans.

TASK4- ENVIRONMENTALSTUDIES (A, B, C)
Project Initiation/Preliminar5r Environmental Studies (PES) The work program below represents a comprehensive approach to preparing the project's environmental documentation and associated activities required to demonstrate full compliance with NEPA/CEQA. At all stages, ourteam will advise the City concerning the noteworthy environmental issues and will ensure that work performed is in accordance with applicable City and Caltrans District 7 requirements. The Tetra Tech team will prepare a Caltrans PES pursuantto Caltrans' LocalAssistance Program Guidelines.

Based on the characteristics of the Garfield Avenue project, prior experience with similar projects, knowledge of and familiarity with the project area, and written direction provided to ourteam by the City following issuance ofthe City' RFP, we anticipate that the project will qualify fora CE under NEPA and a CE/NOE under CEQA.

It is our understanding that no new construction will occur outside ofexisting right-to-way and thatthe environmental impacts resultingfrom the proposed construction within existing right-of- way would be considered minimal. Ourteam will provide information forCaltrans to use in preparing a Categorical Exclusion Determination Form and will also prepare the CE/NOE on behalfoftheCityand processthe NOEfortheCity.

The purpose of PES is to determine environmental concerns, including the potential presence of any sensitive environmental resources within the project area. When preparing the PES, our team will adhere strictly to the instructions provided in Exhibit 6-B ofthe LAPM to minimize inefficiencies during the Caltrans District 7 review. A draft PES form will be prepared and submitted to the City electronically for review and comment.
:31255
The Draft PES will fully describe the project,identify preliminary design information, examine the project for potential environmental effects,identify required technical studies and analysis and permits, identify the preliminary environmental documentthatwould be necessaryforthe project, and identify any public availability or public hearing on the project.

Additionally, to support the conclusions within the PES form, a preliminary environmental investigation will be provided to briefly explain how the project complies with applicable federal mandates.

Our team will submit copies ofthe PES to the Cityfortheir review.

Ifvarious departments within the City are reviewing the PES, the City shall provide to Tetra Tech one comprehensive set of draft- PES comments. After the draft PES has been accepted by the City, ourteam will submit the Draft PES (on behalf ofthe City) to Caltrans District 7 Professionally Qualified Staff (PQS) for their review and comment. It is expected that Caltrans may take up to a month to review and comment on the PES. After receiptof comments from Caltrans, ourteam will revise the PES to reflect all comments received from Caltrans.

DELIVERABLES.

Electronic DmftPES to the City forreview andcomment Final PES to Caltrans (two hard copies and one electronic.pdQ Technical Studies
AirQuality/Greenhouse Gas EmissionsAssessment
Cultural Resources Study (records search only)
Noise Technical Memorandum for a Type-II project, consistent with Caltrans Traffic NoiseAnalysis Protocol to basis ofthe noise section forthis project
Initial Site Assessment (ISA) for Hazardous Water to ASTM Designation E1527-05 and the AAI Rule (40 CFR 312) following guidelines and the ISA Checklist adopted by Caltrans The technical studies will be submitted electronically to the Cityin draft form for review and comment and then revised as warranted priorto being used to support issue-specific discussions in the IS/CE. Technical studies/assessments will be prepared to Caltrans- NEPAStandards, pursuanttotheStandard Environmental
Reference (SER).

DELIVERABLES:

AirQualitylmpactAssessment/GHGEmissrons TechnicalStudy
underCEQA; federalAirQuality Report, including PM Conformity HotSpotAnalysisProjectSummoryForm forlnteragency
Consultation; and FHWAAirQualityConformityAnalysis
A dmftNES Mlreport willbesubmitted to the City forreview and comment.Afterreceivingonesetofconsolidatedcomments, the draftNES Mlreport willbe revised andsubmitted to Caltmns for review. FollowingCaltransreview, theNESMlreportwillbe finalized. TheNESMlwillbesuitabletoserveasastand-alone technrcol documentto be indudedas an appendixto an Initial StudyandtheCE. Reportswillbesubmittedelectronically.An Administrative Record ofsupporting documents, methods, records of canversation orinformation used to prepare the NES- Ml willbe provided to the City on a CD
CulturalResources results ofrecordsearch
Noise TechnicalMemorandum, perCaltransStandards
lmtialSiteAssessment(ISA), perCaltrans-NEPAStandards

ASSIST WITH CATEGORICAL EXEMPTION - CITY
Ourteam will utilize the environmental studies performed for the project, then complete the Categorical Exemption (CE) Form, under Section 15301. Existing Facilities, Class 1, on behalf of the City. It is assumed that one review cycle would be sufficient forthe City. Thereafter, we will revise the CE (per City comments), then submitthe CE to the State Clearinghouse. We will file a NOE at the County of LosAngeles Clerk-Recorder Office. A fee of 575 will be paid at thattime by ourteam. Technical studies peformed for the N EPA will be utilized during the preparation ofthe CEQA CE.

ASSIST WITH CATEGORICAL EXCLUSION -CALTRANS
(OPTIONAL)
Based on the findings ofthe PES, and as an optional task, our team will determine whetherthe NEPA Categorical Exclusion environmental documentwould be applicableforthe proposed project. Forthepurposesofthisproposal,itisexpectedthatthe proposed projectwould qualifyforCategorical Exclusion, under23 CFR 771.117(c), Class 3 - Construction of bicycle and pedestrian lanes, paths, and facilities.

As requested by the City and for an additional fee, ourteam will prepare a CE checklist form. This document will be submitted to the Cityfor review and comment, and then to Caltrans for its use in preparing the CE.
37 256

PREPARE NO EFFECT DETERMINATION (NED) FORM N/A
Ourteam will also submit at No Effect Determination (NED) to the California Department of Fish and Wildlife (CDFW). CDFW staff are the only ones responsible for determining whether a project will qualify for a NED, and ifthe CEQAfiling fee will be waived.

4.01 NPDES Program Compliance
Task4.Ol NPDES Program Compliance has been removed in its entirety from our Scope ofWork per City direction.

DELIVERABLES:

N/A
TASK 5- PRELIMINARY ENGINEERING (A, B, C)
Our licensed professional land surveyors and ourfield surveyors rely on the latest available state-of-the-art equipment such as robotic total stations, GLONASS enabled RTK GPS units,laser scanning total stations, unmanned aerial systems and mobile mapping units.

S.OJ Right-of-WayPreliminaryStudies (A, B, C)
A preliminaryinvestigation ofthe Garfield Avenue Complete Streetslmprovements Project has determined thatthe proposed improvements are contained within the public right-of-way. Tetra Tech will research available documents to verify the preliminary investigation and determine any conflictwith proposed project improvements and areas outside ofthe public right-of-way that may have been overlooked. Tetra Tech will establish right-of-way through record research and/orsurveyand develop right-of-way impact maps to verify project limits and public right-of-way boundaries. If proposed areas ofimprovement extend outside of established right-of-way, ourteam will develop descriptions and plats of areas outside ofthe public right-of-wayin conflictwith project improvements. Tetra Tech will coordinate with the City's Project Managerfor proposed work on Garfield Avenue that appears to be outside of City of South Gate limits to evaluate right- of-way limits and receive approval from the City of Downey to proceed with work.

DELIVERABLES:

Three copies ofthe Right-of-WaylmpactMapsandplats in PDF electroniccopy

5.02 Right-of-WayAcquisitions, Easements andRight-of-Entry (Optional Task) (A)
Task 5.02 Right-of-WayAcquisitions, Easements and Right-of-Entry (Optional Task) (A) has been removed in its entirety from our Scope of Work per City direction.

DELIVERABLES:
5,03FieldSurvey(A, B)
Our team will complete a topographic and utility survey of the project area for usein design ofthe project. The topographic survey will be comprised of two major portions; 20 scale aerial photogrammetry and supplemental field survey. Tetra Tech survey crews will establish ground control and collect vertical "ground truthing" points along the length ofthe corridorin preparation for the aerial photogrammetry acquisition. After the photogrammetric data has been compiled and processed, Tetra Tech surveyors will review the mapping and decide the areas that ground supplemental survey is required. Using a Robotic Total Station, survey crews will collect data on any areas ofdrainage concern, sensitive flat work design, orthat were obscured from the aerial photography. The ground supplemental survey will also include critical points such as centerlines, curb returns, flowlines, lip ofgutter, grade breaks, 25-footcross sections and utilities as necessary to complement the aerial acquired mapping and 3D ground surface.

Using both the aerial and ground acquired data, Tetra Tech will extract base file features and create and AutoCAD base file including planimetric, topographic and digital surface elevation features.

DELIVERABLES:

ElertroniccopyofallfieldsurveysinAutoCAD, latestformat, anda briefmemorandum ofthesurveyprocess, datums, andaccuracy

5.04MonumentRestoration (A, B)
Task 5.04 - Monument Restoration has been removed in its entirety from our Scope of Work per City direction.

DELIVERABLES:

RecordedsetofCornerRecords both pre andpostconstruction 5,05MonumentProjadControl(4 B)
Ourteam will field investigate the projectto determine the best location for the construction oftwo new project control benchmark monuments and will discuss these with the City Public Works staff. The monuments will be located at the centerline intersection ofGarfield Avenue and the most suitable northerly and southerly streetintersection ofthe project. Ourteam will provide "straddler" nails forthe construction of a survey monument well. Once the well is constructed, ourteam will place monuments inside the wells to represent the centerline intersections and will tie them vertically to local benchmarks.

Corner Records, in accordance with the Professional Land Surveyor's Act, will be prepared and filed with the County J'?257
Surveyor. Timing of the construction and placement of monuments will be coordinated with the City.

DELIVERABLES:

Install two new intersection benchmarks consisting of bmss cap in monumentwells andrecordedCornerRecords
TASK6-TRAFFICANDTRANSPORTATION ENGINEERING (A,
B)

6.01 TrafficStudy(B)
The Tetra Tech Team will conduct a traffic study measuring leve! of service (LOS) and delay at each of8 signalized intersections throughout the Garfield project corridor, and up to 10 additional intersections and/or driveways to be confirmed by city staff.

Where counts are nottaken,ITE Trip Generation will be used to estimate demand at major trip generators, specifically major employers on the northern stretch ofthe corridor and the shopping centers at Firestone Blvd. The traffic memo will assess median left-turn locations, and any modifications to turn pockets at intersections. Delay modeling willinclude counts and trip generation data to estimate delaywhere medians push turning movements from mid-block to intersections. This study will be used to inform recommendations to timing and phase changes to signals along the Garfield corridor, which will be provided to city staff toimplementsignal adjustments after project completion.

The traffic study outcomes are anticipated to be used in the environmental documentation process ofthe project.

DELIVERABLES:

Peakhour trafficcounts at8signalizedintersections
24-hourADTmeasurementat two locations
Up tol(Mdditiona(peakhourcountlocations
Estimation of demandat trip generators along the corridor TrafficStudymeasuring levelofservice and delayatsignalized intersectionsandanalysisofmedian turn pockets
Signal timing andphasjng recommendations based on anticipated tmfficpatterns
6,02 B/ke Route, 8/ke Lane, andBike Path Design (A) Task 6.02 - Bike Route, Bike Lane, and Bike Path Design (A) has been removed in its entirety from our Scope ofWork per City direction. Bike Route, Bike Lane, and Bike Path Design work originally indicated underthis taskin the City's RFP has been moved to Task 9 - Plan Preparation (A, B, C).

DELIVERABLES:

N/A
TASK 7 - GEOTECHNICAL INVESTIGATION AND PAVEMENT

STRATEGIES ((A), B, C)
Tetra Tech proposes that a geotechnical field exploration be conducted at the proposed site to characterize the site conditions and supportanalysis and design ofthe proposed pavement improvements, median and landscaping improvements, and vegetated bioswale improvements proposed for each subproject.

The field investigations foreach sub task below will be conducted as follows:

Coordinate with Underground Service Alert and a private utility locator prior to perForming soil borings.
provide traffic control in accordance with the WATCH manual. NO traffic control plans will be developed.

Monitor all samples with a photoionization detector (PID) to determine samples selected for environmentalsampling.

Backfill borings with cement-bentonite upon completion and patched to match existing surfaces, as needed.

Collect cuttings in drums, and if contaminated, dispose of at the appropriate waste facility, at an additional charge.

Any necessary permits will be obtained prior to drilling, at an additional charge iffees are involved. Itis assumed that the City will provide a "no-fee" encroachment permitfor geotechnical work performed on this project, including portions of the work identified outside of South Gate city limits.

7.01 PavementAnalysisandDesjgn (A, C)
TheTetra Tech team will conduct a site-specific geotechnical exploration at eight (8) locations to define geotechnical conditions forthe proposed improvements. The eight (8) borings will be performed to support the pavement analysis and design along the subproject C corridor. Borings will be logged, and representative soil samples will be obtained at selected depths and at changes in soil stratum. All work will be performed and overseen by a Geotechnical Engineer registered in the State ofCalifornia with an expertisein pavement design. Ground penetrating radarwill be utilized throughoutthe corridor to determine the thickness and type ofexisting pavement aswell as coring of the existing pavement at select locations.

A draft Geotechnical Report will be prepared and combined into a single report with the other geotechnical reports required under Task 7 forsubmission to the City which will include a summary of the existing concrete/asphalt/base thicknesses and subgrade soil profiles. The draft report will provide three pavement rehabilitation alternatives with structural design
recommendations. Based on the pavement rehabilitation alternatives proposed ourteam will develop construction cost estimates for the alternativesfor inclusion in the cost estimates developed underTask 12. Tetra Tech will coordinate with the City 258
during their review ofthe draft report. Responses to City reviews and comments will be incorporated into the Final Geotechnical Report and submitted to the City. It is assumed thatthe City will provide a single comprehensive set ofcomments that can be addressed in a single response.

DELIVERABLES.

DraftGeotechnicalReport which willindudeasummaryofexisting asphalt/basethicknesses, subgradesoilprofile, 3optionsfor pavementrehabilitation, andmaterial/earthwark
recommendations
Responses to a single submission ofCjtyreviews and comments Final Geotechnical Report which will incorpomte responses to City reviews andcomments andconstruction estimates.

7.02 MedianlslandhilAnalysis(B)
The Garfield Avenue Corridoris completely hardscaped with a limited number of raised medians. Soil exploration and analysis for the purpose ofidentifying existing soil type and condition to support the proposed landscapeimprovements will therefore require removal ofthe hardscape surfaces at representative proposed median locations. To minimize disruptions to the existing roadway and provide an economic approach to sampling each of the subprojects, geotechnicalinvestigations peformed underthistaskwill becoordinatedwith thegeotechnical
investigations performed undertask 7.01. Soil samples obtained at two ofthe eight boring locations will be furthertested and analyzed under this task and soil agronomic results will be compiled into the single geotechnical report submittal forTask 7.

The report will describe the soil type and condition as well as the suitability ofthe existing soil forthe proposed landscape planting.

The Geotechnical and Agronomic Investigations performed under this task will include:

Conducting a site-specific geotechnical exploration at two (2) Iocationstodefinegeotechnicalconditionsforthe proposed raised median landscape planting improvements.
n-situ Ph testing.

Testing for environmental contaminates such as hydrocarbons and heavy metals atthe two (2) locations.

Percolation/infiltration testing"
Testing for agronomic properties to determine ifthe soil is suitable for plant growth.
"Due to anticipated traffic congestion and the need fortraffic control and borehole protection throughoutthe duration ofthe testing, percolation/infiltration testing performed undertask 7.02 will be performed in the laboratory.

DELIVERABLES:

Preliminarygeotechnicalengineeringreport, indudingresultsof environmental testing for the proposedmedians and estimated rnfiltration mtes
Agronomicsoil analyses findings willbeincorporated into the GeotechnicalReportsubmittalunderTask 7.
7,03 Vegetated Biosumle SoiUlno/ys/s (C)
The Tetra Tech team will provide a soils suitability report ofsoils contained within the project limits best suitable for proposed vegetated bioswale locations forthe project. Recommendations will be provided as to the suitability ofthe existingsoil for proposed vegetated bioswale purposes, type ofsoil and condition of the soil at the recommended locations. Our preliminary research, based on investigations performed by our team, shows that the soil primarily consists ofsands and silty sands which is ideal material for groundinfiltration ofwater. Actual conditions will beverified by the work performed underthis task and evaluated in conjunction with hydrologic assessment performed by ourteam and the results of the utility research and ground penetrating radarto provide optimum bioswale siting locations and recommendations.

Geotechnicalinvestigations underthis task willinclude:

Field reconnaissance for losating most suitable bioswale locations.

Conducting a site-specific geotechnical exploration at six (6) locationsto define geotechnical conditions forthe proposed bioswale improvements.

Perform percolation/infiltration testing in accordance with County of LosAngeles Guidelines.

Perform traffic controlin accordancewith the WATCH manual duringthe percolation/infiltration exploration and testing.

In-situ Ph testing.

Laboratorytestingon representativesamplesto determinesoil classifications.

Six samples will be collected in the bioswale locations and will be tested for environmental contaminates such as hydrocarbons and heavy metals.

DELIVERABLES:

Three copies with electronicPDF copyofthe geotechnical engineeringreportsubmitted under Task 7 including resu(ts of environmental testing and infiltration testing, anddiscussing thesujtabilityofexjstjngsoilforthe proposed vegetated bioswale areas
TASK 8 - CONCEPT PLANS (A, B, C)
During the conceptual design phase, the Tetra Tech team will review and reconcile the preliminarylayout and design concepts previously prepared by the City's engineering consultant during 259
the grant funding application process and as presented in Appendix B of the RFP. These concepts will be utilized to form the preliminary concepts for which our concept plans will be developed. Forthis task it is assumed thatthe City will provide electronic project files in AutoCAD format foreach ofthe two subprojects. The Concept layout and preliminary designs will incorporateinformation provided by the City and other key stakeholders atthe project kick-off meeting as well as information obtained by Tetra Tech during our preliminary site investigation efforts.
8,02 PreliminaryConceptPlans(A, B, C)

8.01.01 Streets<apeAmenitylmprovementConceptPlans (A)

8.01.02 Median Island ImprovementConcept Plans (B)

8.01.03 Median IslandLandscape Impmvement ConceptPlans (C) Ourteam willdeveloptwodistinctconceptsforthecorridor.The Concept layout and preliminary designs will incorporate the results ofthe traffic study,information provided by the City and other key stakeholders at the project kick-off meeting, public outreach data, aswell asinformation obtained by Tetra Tech during our preliminary site investigation efforts. The concept plans will combine the three subprojectsinto a single concept, showing cohesive and thoroughly considered designs over a one to two block area along the corridor. The locations ofthe two-block area within the corridorwill be chosen to best represent the different land-uses and conditions within the corridor and provide a representative concept of the entire corridor. It is anticipated that the primary difference between the two concepts will come in the design ofthe landscape and Ped Stops. Medians, bicycle facilities, crossings, and otherstriping is expected to remain consistent between concepts, as these elements will be designed for maximum safety and minimal traffic disruption.

Prior to concept development, ourteam will conduct field reconnaissance to establish existingthemes along Garfield Street, including existing street trees and median plantings, adjacent land uses and neighborhood contexts, and areas where planting density can be modified to suit anticipated levels of people walking and riding bicycles. The two concepts will consider other streetscape projects within the city (both existing and ongoing), as well as changes to Garfield Street and adjacent streets in the time since the grant applications were submitted. Ped Stop locations will also be reviewed in relation to site context, and the style of specific amenities will (l) reflect currentfurnishings within the city and (2) illustrate a specific conceptfor the Garfield Street Corridor.

This will allow for a cohesive streetscape that celebrates place and community and willimprove the experience of navigating the corridorfor all users.

Concept plans will be accompanied by detailed planting palettes (type, species, color, size, water needs), illustrative cross sections ofthe roadway,including new medians and bicycle facilities, and photo simulations ofthe corridor, with the goal of communicating project designs clearly to the city, the public, and other stakeholders.

The landscape design concepts will be led by principles of drought-tolerant, native where feasible, non-invasive plantings, that will contribute to an attractive identity to the corridorwhile minimizingfuture maintenance needs. Plants used in other city medians will be reviewed and recommendations will be made on which species are best to carry forward and which should be discontinued. Tree species will be chosen for hardiness and ability to provide shade, while understory plantings will provide year- round interest, minimize driverview obstruction, and avoid placing a long-term maintenance burden on the city. Plantings will comply with best practices forvisibility atintersections, driveways, and medians.lrrigation will be designed to maximize efficiency and tree root depth while minimizing overspray and waste. Ourlandscape architects will meet with City staff to discuss planting palettes and landscape concepts priorto concept design and during the concept design review process.

DELIVERABLES.

Design Reconnaissance Memo with Key Issues and Solutions, Three Copies
Two (2) overall draft preliminary design concepts provided over a two-block area,including Pedestrian Improvements, Median Island Improvements, and Median Island Landscape
Improvements. Three (3) printed copies foreach ofthe two concepts
Engineering Estimate, Pedestrian Improvements Preliminary Concepts, Median Islandlmprovement Preliminary Concepts and Median Island Landscapelmprovement Preliminary
Concepts (two Concepts), Three Copies for each concept Revised Concept Plans (for each ofthe two (2) concepts) overthe two-block area addressing City Comments, Three printed copies of both concepts

8.02 Public Outreach Concept/)mns (A, B, C)

8.02.01 StreetscapeAmenitylmprovements Public Outreach ConceptPlans (A)

8.02.02 Median lslandlmprovementPublic Outreach Concept Plans (B)

8.02.03 Median IslandLandscape Improvement Public Outreach Concept P(ons (C)
4'-2-260
Following feedback from the City, our team will revise the preliminary concept plans for presentation to community meetings and City Council. The Tetra Tech team will attend two (2) City Council presentations and will attend two (2) public outreach meetings as detailed in Task 2. Tetra Tech will document input from the outreach meetings and City Council meetings for incorporation into the final concept for the Garfield Avenue Complete Streetlmprovements Project.

DELIVERABlESi
Revised conceptplansforinclusion in outreach materiais detailed in Task2

8.03 Final ConceptPlan (A, B, C)

8.03.01 FinalStreetscapeAmenitylmprovementsConceptPlan(A)

8.03.02 Final Median jslandlmprovementConcept Plan (B)

8.03.03 Final Median IslandLandscape Impmvement Concept Plan (C)
Following the conclusion of City, stakeholder, and City Council meetings and input, we will prepare the Final Garfield Avenue Complete Streetlmprovements Project Concept Plans and engineer's estimate. The final concept plans and engineer's estimate of probable construction costwillincorporate all ofthe approved conceptsinto one final plan. Key members from our team will meet with City staff to confirm preferred design priorto completing final concept plans. Upon completion offinal plans, we will attend one (1) meeting with City staffto present the final concepts and receive a final set of comments from the City.

DELIVERABLES:

FinalGarfieldAvenue Complete Streetlmprovements Project ConceptPlan, Three copies
TASK9 - PLAN PREPARATION (A, B, C)
Tetra Tech will prepare conceptual plans for City review, comment and approval that incorporate final comments from the City received during Task 8.03.03. Llpon approval ofthe concept plans, the final design phase shall be initiated. During this phase, Tetra Tech will provide contract documents suitable for bidding including plans, specifications and engineer's estimate of probable costs, as well as supporting documents such as calculations and construction schedule. The Plans, Specification, and Engineer's Estimate (PS&E) will be submitted to the City at the 30!'o, 60%, 90%, and 100o/o levels ofcompletion.

We will revise each plan submittal based on internally consistent and consolidated commentsfrom the City. Plans will conform to City standard plans, CADD standards and be prepared utilizing AutoCAD software (latestversion) and will be signed by a registered Civil Engineerand Landscape Architect, as applicable, Priorto submittal at each level the design phase plans will undergo extensiveinternal quality control for all design elements, including adherence to the City's standards.

The project plan set is expected to include the following:

Title Sheet/Typical Sections/General and Construction Notes:

Title Sheet to include location map, sheet index, typical sections, general notes, abbreviations, and master list ofconstruction notes.

Roadway Plans: Removal plan, Substructure plan and
Construction plan will be prepared at 20 scale. Removal plan shall account for all removals and relocations within the limits of the project. A separate substructure plan will be included displaying utilities within the project limits as researched and investigated utilizing ground penetrating radar (preferred) and / or pot holing.

Construction Planswill provide plan and profilesofexistingand proposed improvements with existing and new construction elevations clearly noted and delineated. Construction drawings will provide sufficient topographic surveyinformation, to construct improvementsincluding, but not limited to pavement, sidewalk, curb and gutter, cross gutters, driveways, alley entrances, medians, bulb outs and ADA curb ramps as required.

Construction plans will be developed in plan-view only. Profiling of roadway centerline and/orcurb/flowlines will not be provided.

Off-Corridor improvement plans will be developed at a scale of 1" = 100' to identify roadway rehabilitation requirements in those areas, as applicab!e.

Bike routes, lanes, and paths will be based on the City concepts included with the ATP Grant Funding Applications. It is assumed that the proposed Classl bike path through Hollydale Park will end at the park's limit and will not involve construction ofa new ramp on the LosAngeles River levee to connectform the park to the existing LA River Path.

Construction Detailsi Enlarged details will beincluded for non- standard construction items, including utility relocations, driveway configuration, ADA curb ramps, etc.

Signing and Striping: Signing and striping plans will be prepared and meet criteria established in the MUTCD, latest edition.

Reestablishment of off-site striping for parking stalls or aisles may be required. Plans will be double-stacked at40 scale with additional details shown for clarification as required.

Storm Water Bioswale Systemsi We will prepare design plans for Storm Watervegetated bioswale systems based on the results of the Geotechnical study an according to City intent on this project.

It is assumed that bioswale systems will be incorporated to add stormwaterquality benefitsto portions ofthe projectsite butare not intended to treatthe entirety ofthe project limits. 41261
Landscape & Irrigation: P!ans will be prepared at a scale of 1" = 40' within the project limits. Restoration of private property landscaping and retrofitting of the existing irrigation lines shall be including where required. Enlarged details will be included for non-standard construction items, irrigation details, irrigation schematics, control details, plant and tree pallet, etc. 30% DESIGN PLANS
The Design Development ofthe Plans to 30% will incorporate input from the first community outreach meeting. The 30% Design will be completed with enough detail to presentin the second community outreach presentation. Priorto commencementofthe 30% design plans,it is assumed that the City will provide a copy of all standard details and CAD standards to which the projectshall adhere.

Priorto submittal to the City, we will evaluate the cohesiveness of the individual sub-projects and input received from the community and key stakeholders relative to the overall form and function ofthe single master project. Opportunities for efficiencies will be evaluated as will opportunities for gaps that may have been overlooked duringthe subproJect planning phase and concept phase. Upon completion ofthe plans and estimate at the 30% level we will perform a thorough Quality Control check, checking againstthe Basis of Design and the applicable codes and requirementsforeach projectcomponent.

A 30% Design Review Meeting will be held at a location to be determined by the City, approximatelytwo (2) weeks following receipt ofthe 30o/o Design Submittal. A review comment matrix will be prepared to capture review comments and responses to all comments. The responses will be meaningful and descriptive enough to allow forthe City's Project Manager to fully understand the nature ofthe comment and how the comment was closed. 60Yo DESIGN PLANS
Forthe 60% design submittal, the project team will develop plans to the 60% level overall. Approximately 75% ofthe final design drawings will be developed to some degree and some will be nearly complete.

Most plan sheets will be at 1" = 20' scale and 1" = 40' scale. We anticipate including several plan sheets that will show overall layouts,including sheets that show the entire project limits providing reference to individualimprovements by funding source type. These may be at 1" = 100' scale. Tetra Tech has estimated that 117 sheets will be developed, in AutoCAD format, as described below.

The Design Development ofthe plans to 60% willincorporate inputfrom the community outreach meetings. Priorto submittal to the City, Tetra Tech will peform value engineering in collaboration with the City Project Manager. We will also perform a thorough Interdisciplinary Review and a Quality Control check, checking againstthe Basis of Design and the applicable codes and requirements. QA/QC during the design phase consists of a discipline check of each design discipline at the 60Yo design level, as well as an interdisciplinary check.

A 60% Design Review Meeting will be held at a location to 5e determined bytheCity,approximatelytwo(2)weeksfollowing receipt ofthe 60% Design Submittal. A review comment matrix will be prepared to capture review comments and responses to all comments. The responses will be meaningful and descriptive enough to allow forthe City's Project Managerto fully understand the nature ofthe comment and how the comment was closed.

Tetra Tech will submit a separate set of plans at the 60o* completion milestone to utility companies that may be affected by the proposed improvementsfortheirreview and comment. Plans will only be distributed to those utility companies with facilities within theimmediate project area.
90% DESIGN PLANS
The Design Developmentofthe Plansto90o/ocompletion
milestone will incorporate input from the City, information received during community outreach meetings, affected agencies, utility companies, and QA/QC review.

A 90% Design Review Meetingwill be held at a location to be determined by the City, approximately two (2) weeks following receipt ofthe 90% Design Submittal. A review comment matrix will be prepared to capture review comments and responses to all comments. The responses will be meaningful and descriptive enough to allow for the City's Project Managerto fully understand the nature of the comment and how the comment was closed.

Tetra Tech will submit a separate set of plans at the 90% completion milestone to utility companies that may be affected by the proposed improvements for their review and comment. Plans will only be distributed to those utility companies with facilities within the immediate project area.
100% DESIGN PLANS
The Design Development ofthe Plans to 1000"o completion milestone will incorporate input from the City, information received during community outreach meetings, affected agencies, utility companies, and QA/QC review to develop a biddable and constructible plan set.

A 100% Design Review Meeting will be held at a location to be determined by the City, approximately two (2) weeks following receipt of the 100% Design Submittal. A review comment matrix will be prepared to capture review comments and responses to all 262
comments. The responses will be meaningful and descriptive enough to allow for the City's Project Managerto fully understand the nature ofthe comment and howthe comment was closed.

Tetra Tech will submit a separate set of plans at the 100% completion milestone to utility companies that may be affected by the proposed improvements fortheir review and comment. Plans will only be distributed to those utility companies with facilities within the immediate project area.

DELIVERABLES:

Three (3) full-size Conceptual Plan layoutandelectronic PDF format Three (3) full-size and three (3) half-size copies of plan Submittals at 30%, 60%,90%, andlOO%completionmilestonesinduding
electronic PDF formatandAutoCAD
One full-size Mylarofapproved lOO%dmwings
Electronic filesateverystageinAutoCAD andPDF format
TASK 10 - PREPARE GENERAL AND SPECIAL PROVISIONS

FOR FEDERALLY FUNDED PROJECTS (A, B)
Tetra Tech will prepare General and Special Provisions for submittal at the 60%, 90% and 1000/o completion milestones. It is assumed thatthe Citywill provide "boilerplate" specifications for this task. Tetra Tech will modify the General and Special Provisions.

DELIVERABLES:

General andSpecialProvisions atthe 60%, 90% andlOO%
completion milestones in electronic PDFformatand Word TASK 11- TECHNICAL SPECIFICATIONS (A, B, C)
Tetra Tech will prepare Technical Provisions per City requirements for bidding by the City as identified in the City's RFP. Tetra Tech will deliver Technical Provisions at the 60%, 90% and 100% completion milestones in electronic PDF Format and Word.

Specifications will conform to the requirements ofthe Standard SpecificationsforPublicWorks Construction (Green Book), and Caltrans Standard Specifications, latest editions.

TASK12 - COSTESTIMATES (A, s,c)
Tetra Tech will prepare and deliver construction cost estimates for each sub project at 30%, 60%, 90%, and 100% completion milestones as identified in the City's RFP. The final construction costestimate prepared atthe 100% completion milestone will clearly delineate eligible and ineligible participating items in accordance with the Caltrans Local Procedure Manual and the TASK 13 - PREPARE A DISADVANTAGED BUSINESS
ENTERPRISE (DBE) %OF CONTRACT PARTICIPATION GOAL
(B)
Atthe 90% and 100% completion milestones, Tetra Tech will prepare applicable documents as identified in the City's RFP to determine the percentage (%) participation for determination of the Disadvantaged Business Enterprise (DBE) Contract for the construction phase ofthis project. Tetra Tech will deliverthe Engineer's Disadvantaged Business Enterprise (DBE) Contract Goal worksheet at90% and 100% completion milestones in electronic PDF format and Excel. The established DBE Contract Goal will be incorporated in the final PS&E bid setfor this project.

TASK 14 - RIGHT-OF-WAY CERTIFICATION (A, B, C)
Task 14 - Right-Of-Way Certification (A, B) has been removed from in its entirety from our Scope ofWork per City direction.

DELIVERABLES:

N/A
TASK 15 - REQUEST FOR AUTHORIZATION TO PROCEED

WITH CONSTRUCTION (A, B, C)
Tetra Tech will prepare the Request forAuthorization to proceed in accordance with Federal and State requirements as required for construction phasing ofthe Garfield Avenue Complete Street improvements Project (A, B & C).
15,01 Request forAuThorization to Proceed w/th Construction, StateProjectNo.ATPL5257(038)(A, C)

15.02 RequestforAuthorization to Proceed with Construction, FederalProjectNo. HSIPL5257(035) (B)
Tetra Tech will prepare necessary exhibits and attachments in conformance with Federal and State requirements as applicable to secure funding and authorization required to proceed to the construction phase of the project as indicated in the City's RFP.

Tetra Tech will submitthe E-76 package documents to City for input. Upon receipt of City comments, ourteam wil) update the E- 76 package documents and submit the package to Caltrans for approval. It is assumed that an initial submission and a subsequent second submission,in which Tetra Tech will incorporate Caltrans review and comments, will be required to obtain the E-76 approval from Caltrans. Tetra Tech will deliver electronic copies and three hard copies of all draft and final documents.
local Assistance Program Guidelines. TASK 16 - ADVERTISEAND AWARD PACKAGE (A, B, C) -f5=263
16,01 PrepareandSecureApprovalforLocalAgencyAwardand
Award Package Documents forState Projett No, ATPL 5257(0371) (A, C)

16.02 Prepare andSecureApproval forLocalAgencyAwardand AwvdPackageDotumentsforFederalProjectNo. HS1PL5257
(035) (B, C)
Task 16 - Prepare and Secure Approval for Local Agency Award and Award Package DocumentsforState Project NoATP5257 (037) and Federal Project No. HSIP 5257 (035) has been removed in itsentirety from ourScope ofWork perCitydirection.

TASK 17 - CONSTRUCTION BIDDING PHASE SERVICES (A, B, C)
Tetra Tech will compile the PS&E packageinto a cohesive package for bidding. Forthis task it is assumed that the City willfurnish the general requirements and the general conditions, "boiler plate" front-end documents. Tetra Tech will prepare the front-end documents for bidding. Wewill attend a pre-bid meeting, prepare an addendum, if necessary, and prepare answers to bidder's written questions and requests for information (RFI) for distribution by the City. A total of28 labor hours has been allocated to support with the answering ofquestions and up to one (1) bid addenda will be prepared.

Upon receipt of bids atthe City's designation location, Tetra Tech will assist the City in the analysis of bids received, including determination ofresponsive, responsible bid status. Tetra Tech will deliver electronic copies and three hard copies ofall draft and final documents.

TASK 18 - PRE-CONSTRUCTION MEETING AND JOB-SITE

MEETINGS (A, B, C)
Tetra Tech will attend the pre-construction meeting and job walk, attend up to twenty-two (22) job-site meetings as required over the course ofthe construction schedule. It is assumed that the meetings will be led bythe City and/or the City's designated representative. Tetra Tech will not prepare agenda and meeting minutes.

TASK 19 - RESPOND TO REQUESTS FOR INFORMATION AND

SUBMITTALS (A, B, C)
Tetra Tech will provide response to contractor's requests for information (RFI) about the plans and specifications forwarded to Tetra Tech by the City.ltis assumed thatTetra Tech will respond to forty-eight (48) RFI's and or submittals. We will log RFI's, provide responses, field design recommendations, meeting minutes, and design detail as applicable. Every two (2) resubmittals shall constitute a new submittal.

TASK20 - PREPARE CONSTRUCTION MANAGEMENT /

INSPECTION RFP (A, B, C)
Upon completion and certification of design by the Agency and Caltrans, Tetra Tech will prepare a Request for Proposal (RFP) for Construction Management and Construction Inspection Services for the Garfield Avenue Complete Streetlmprovements Project City Project No. 564-ST (A, B & C). Our Project Manager has extensive experience in construction management and the City will benefit by having him lead the work under this task. Tetra Tech will deliver electronic copies and three hard copies of all draft and final documents.

TASK21 - PREPARE RECORD DRAWINGS (AS-BUILTS) (A, B,
C)
Following receipt of the City-approved marked set ofdrawings from the Contractor after construction is complete, our team will incorporate changes noted on the marked set within 60 days following receipt ofthe Contractor's marked set Revisions will be solely based on as-built information provided bythe City's Construction Manager and the Contractor. Tetra Tech will furnish a complete set of original record drawings on Mylar with electronic copy in AutoCAD format and PDF.
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€lTYMANAfiEQ'S nfilCE Item No. 10
MAY 0 3 2a23
C'Uy of South Gate

CITY COUNCIL
AC-ENDA BI[LL
For the Regular Meeting of: May 9, 2023
Departmerbt Director:

Department: Public Works
City Manager:

Cervantes Chris Je.ffers
SUBJECT: AMENDMENT NO. l TO CONTRACT N0. 2022-82-AC WITH DAVID VOLZ DESIGN LANDSCAPE ARCHITECT, INC., FOR ADDITIONAL

ARCHITECTURAL AND ENGINEERING CONSTRUCTION STJPPORT SERVICES

FOR THE HOLLYDALE COMMUNITY PARK RENOVATION PROJECT, CITY PROJECT N0. 607-PRK
PURPOSE: To approve Amendment No. 1 to Contract No. 2022-82-AC with David Volz Design Landscape Architect Inc., ("DVD") for additional construction support services for the Hollydale Community Park Renovation Project through construction completion for an amount not to exceed $41,298. The project is currently under construction and planned for completion in September 2023.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 1 to Contract No. 2022-82-AC with David Volz Design Landscape Architect, Inc., to provide additional construction support services for the construction of the Hollydale Community Park Renovation, City Project No. 607-PRK, at a cost not to exceed $41,298, and extending the contract term through December 31, 2023; and
b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 1 is in the amount of $41,298 and it will be funded with Prop A Funds budgeted in the Fiscal Year 2022/23 Capital Improvement Program as summarized below: ' Prop 68 Prop A State Grant
Funds
Total
Budget
Construction Agreement $4,153,606 $746,210 $4,899,816
Construction Contingency $450,000 $450,000
Construction Management & Contingency $105,049 $403,790 $508,839 Contract No. 2022-82-AC $45,000 $45,000
Amendment No. I to Contract No. 2022-82-AC $41,298 $41,298 Other Costs (design, PM, staff time, permits, etc.) $5,336 $93,653 $98,989 Total Pro,iect Costs $4,158,942 $285,000 $1,600,000 $6,043,942 1 267
ANALYSIS: The construction of the Hollydale Community Park Project is in progress. As the designer of record, Contract No. 2022-82-AC was awarded to DVD in the amount of $45,000 to provide construction support services which included bidding support services, preparing responses to Requests for Information (RFI) related to the design, reviewing technical submittals and change order requests, and attending construction meetings. Additional :tunds are needed to continue construction support services. Amendment No. 1 provides an amount not to exceed $42,298 for services through the completion of the construction which is planned for September 2023. Amendment No. 1 also extends the term of the contract from its original starting date of September 27, 2022, to December 31, 2023.

BACKGROUND: The Hollydale Community Park Project is budgeted in the CIP and is under construction. The improvements include a 1,700 square-foot building, storm water chambers, a playground, synthetic turf, a sand and water play area, basketball court shade structures, a new irrigation system, decomposed granite, park bench and picnic tables, permeable pavers, concrete flat work, and other miscellaneous amenities.

DVD prepared design and construction documents under Contract No. 3361. Work was completed in 2018. The project was shelved due to construction not being funded. On November 2, 2022, the pro5ect began the construction phase after receiving grant funding. As such, on September 27, 2022, the City administratively approved Contract No. 2022-82-AC with DVD to provide construction support services in the amount of $45,000.

The project is now in its 6th month of construction. The original $45,000 budget is expected to be exhausted by April 30, 2023. Additional fiinds are needed to provide design support services to the completion of construction in September 2023.

ATT ACHMENTS: A. Proposed Amendment (including Exhibit A) B. Contract No. 2022-82-AC
ES:lc
2 268
Attachment A
Amendment No. l to
Contract No. 2022-82-AC
AMENDMENT N0. 1 TO CONTRACT NO 2022-82-AC FOR

ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES

FOR THE HOLLYDALE COMMUNITY PARK PROJECT

BETWEEN THE CITY OF SOUTH GATE AND
DAVID VOLZ DESIGN LANDSCAPE ARCHITECT INC.

This Amendment No. l to Contract No. 2022-82-AC ("Amendment No. l") for additional Architectural and Engineering Construction Support Services for the Hollydale Community Park Project, is made and entered into on May 9, 2023, by and between the City of South Gate, a municipal corporation ("City"), and David Volz Design Landscape Architect Inc. ("DVD"), a California Corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on September 27, 2022, the City, administratively approved Contract No. 2022-82-AC with Consultant ("Agreement"), to provide professional architectural and engineering construction support services for the Hollydale Community Park Project, City Project 607-PRK ("Project"), in an amount not-to-exceed Forty-Five Thousand Dollars ($45,000); and WHEREAS, the City Council and Consultant desire to execute Amendment No. 1 to the Agreement, increasing the compensation payable to the Consultant in an amount not to exceed Forty-One Thousand Two Hundred Ninety-Eight Dollars ($41,298), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. 1 to Eighty-Six Thousand Two Hundred Ninety-Eight Dollars ($86,298).

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. MODIFICATION TO AGREEMENT
a. SCOPE OF WORK. The Scope of Work to be performed by Consultant for the duration of the term of the Agreement shall be limited to that set forth in Exhibit "A." The City reserves the right to augment or reduce the scope of work as City deems necessary.
b. COMPENSATION. The additional compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed Forty-One Thousand Two Hundred Ninety-Eight Dollars ($41,298). The total sum of the Agreement and AmendmentNo.l shallnotexceedEighty-SixThousandTwoHundredNinety- Eight Dollars ($86,298).

C. TERM OF AGREEMENT. This Amendment No. l shall be through and including December 31, 2023.

Page l of 2
269
Amendment No. 1 to
Contract No. 2022-82-AC

2. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its original amendments, attachments and exhibits attached hereto, shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 t o be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

BY:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:R!'in?'Ci!S"me?

DAVID VOLZ DESIGN LANDSCAPE
ARCHITECT INC.

B7:

David Volz, President
Dated:

4 270

EXHIBITA
April 14, 2023
Elias Saikaly
City of South Gate
4900 Southern Avenue
South Gate, CA 90280
RE: PROPOSAL TO PROVIDE LANDSCAPE ARCHITECTURAL SERVICES FOR HOLLYDALE COMMUNITY PARK CONSTRUCTION PERIOD SERVICES - PHASE It Dear Mr. Saikaly,
The Construction Period Service's tasks for phase two of construction will be provided by the design team are identified below. These services are necessary to guide the construction and materials selection, provide for review of components and finishes and to respond to contractor and construction manager inquires aboutthe design intent, finishes, submittals, etc. David Volz Design team takes this implementation surveillance responsibility very seriously. We plan to be on-site two to four times per month during these months of construction. Our team will also provide rapid response to submittals and information requested with written opinions and documentation.

Prepare responses to request for information
Review and reply to submittals
Attend pre-construction meeting
Attend weekly or bi-weekly construction meetings and prepare summaries Review change order requests and provide opinion
Provide consultant services for civil, electrical, architectural, structural elements Task 1- Construction Period Services
a.
b.

C.
d.
e.
f.

We are looking forward to continue working with you and your staff and your construction management/ inspection team to deliver this exciting new community park to the citizens of South Gate. Should you have any questions please do not hesitate to call.

Very truly yours,
@MIYII* IYOL!A @eE%@a'
David J. Volz, R.L.A. # 2375
LEED Accredited Professional, QSD/QSP

DESIGNING IANDSCAPESTHAT
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FEE SCHEDUILE
DD
$200
LA
$160
AD
$110
Total
Hrs
Fee
Extension
4 4
4 4
4 4
8 8
8 8
12 12
2 2
2 2
2 2
15 15
15 15
19 ig
$ 2,520
$ 2,520
$ 2,520
$ 2,520
$ 3,160
$ 3,160
PR
$220
Task 1- Construction Period Services
A. Month 6 - Construction Suppon Services
B. Month 7 - Construction Support Services
C. Month 8 - Construction Support Services
D. Month 9 - Construction Support Services
E. Month 10 - Construction Support Services
F. Month 11 - Construction Support Services
1 1
1 1
1 1
6 24 56 12 gs l s
CivilEngineering $
DesignWestEngineering $
ArchitecturalServices $
Structural Engineering including on-site reviews $ Construction Period Services Subtotal $
16,400
5,100
4,600
10,700
4,498
41,298
TOTALPROPOSEDFEE $ 41,298
";""""""""':":'i'i':%i%i%i%i'i'A"b'y;'ys"xsX'y%sssyx"s'y%syyyy(xXsy'y'yyx'xs's'i%s';;x's's'sssssyyyyy(s'x's's'y's's'y's"y'i;;s:si;;;;;>SSi'i:Siass;;'sssffl HOLLYDALEPARK,CITYOFSOU-II-IGATE LF"-.":yn[)
272

ASS,UM PTIO N,S

1. Sub-consultant fees include 15% mark-up. Additional services when approved by city will be billed at our standard hourly rate schedule. See the subconsultant proposals attached for proposed services and additional excluded services.

2. Only services specifically noted in the scope of services are included in the fee schedule. Services such as construction survey, utility potholing, etc. are not included.

3. Payment of fees for permits, processing, recordation or approvals are not included here in.

4. Construction management and inspection services including ongoing special inspection monitoring will be provided by the others.

5. Hours listed above are estimates, billings will be made at the fee extension listed for the task and month identified.

6. Environmental Services, testing and reports are not included in this proposed fee. However, is highly recommended.

8. Addition to the above the services and fees will be required if construction exceeds the five consecutive calendar months. Construction period service will require more fees if construction exceed the length of construction previously mentioned.

9. The following project expenses will be billed at cost plus 15% administrative fee in addition to the professional fees listed above. The reimbursable allowance will only be billed as-needed:
* Printing, copying, scanning, graphic, photography and reproduction services * Delivery, shipping and courier charges
* Subconsultant fees and expenses
a Agency fees, permits, plan check and inspection fees

10. Payments are due within 30 days from invoice date.

11. The rates shown are subject to periodic increases, including January 1st of each year, in accordance with any increase in the Consumer Price Index or other equal to cost index ;aoz:q HO'URLY RATES SCH:EDUIE
Principals
Director of Design
Senior Landscape Architects
Director of GIS
Landscape Architect
Plan Check
Senior Landscape Designer
Senior GIS Analyst
Landscape Designer
GIS Analyst
Project Designer/CADD Technicians 1, II, Ill
GIS Technicians 1, II, Ill
Administration
$230/hr
$200/hr
$175/hr
$165/hr
$160/hr
$160/hr
$155/hr
$155/hr
$140/hr
$140/hr
$110,120, 130/hr
$110,120, 130/hr
$110/hr
H O LLY D A Lt- P /'1R K, CIT "i" O F S O U l- l-l G AT E 273
Attachment B
ContractNo, 2022-82-j%C

AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION

SUPPORT SERVICES BETWF,EN THE CITY OF SOUTH GATE AND DAVID VOLZ DESIGN LANDSCAPE ARCHITF,CTS INC.

This Agreement for Professional Services for Constmction Support Senrices ("Agreement") is made and entered into on September 27, 2022, by and between the City of South Gate, a municipal corporation ("City"), and David Volz Design Landscape Architect Inc. ("DVD") a California corporation ("Consultant"), City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to constniction support ser'ices for the constnuction of the Hollydale Cotnmunity Park; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Semces attached hereto as ExMbit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such 'engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of is Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Forty-Four Thousand Six Hundred Forty-Three Dollars ($44,643) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreennent. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
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2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of October 11, 2022, and will remain in effect for a period of one year from said date or until project completion, unless othemise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the pu@oses of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the semces to be performed by Consultant under this Agreement.

Consultant fiirther represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GF,NERAL TERMS AND CONDITIONS.

6.1 Termination for (':onvcnicncc. City may tenninate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perfom the services required by this Agreement within the time specified herein or any authorized extension thereof; or 5116863.1-[235.0
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b. If Consultant fails to perform the semces called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City tenninates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated,

6.2.3 If this Agreement is tenninated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work perfomied. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of tetmination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignabfflty. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veterarffmilitary status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. 5116863.1-[235.0
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Page4ofl0
Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiig, upgrading, demotion, transfer, recruitment, recnuitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this 8ection, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting 'on behalf of, at the direction of, or under the control of Consultant.

6.7 Complisnt"p with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Tnrlpppnrlpnt ('ontrailui. Tliis Agreement is by and between City and Consultant and is not intended, nor shall it be constnued, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly Warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8,2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing senices under this Agreement claims or is detemined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification 5116863.1 -L235.0
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Agreement for Professional Services
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of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreennent shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be constnued as though each of the parties participated equally in the drafting of same, and any rule of constnuction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for 5116863.1- u35.0
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convenience only and shall not be considered or referred to in resolving questions of interpretation or consttuction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constihites Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon tetmination of this Agreement.

6.16 Waiver: T?ramnrHnr' l'uxiuLL;i c, Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Parly to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this /f
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Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting firom the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attomeys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and hi.TnllJiiiuula* This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9567
WITH COURTESY COPY TO:

City Clerk's Office
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: SGuerrero(2i),sogate.org
TEL: (323) 563-9510
z6=
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TO CONSULTANT:

David Volz R,L.A.

David Volz Design Landscape Architect Inc.
151 Kalmus Dr. Suite M8
Costa Mesa, CA 92626
Email: [email protected]
Tel. (714) 661-0773

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant wanants and represents that it has consulted with an'attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretahon Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be constnued against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is September 27, 2022 and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

B7:
ffirs,!
Dated:

ATTEST:

B7:

APPROVED AS TO FORM:

By:

F. Salinas, City Attorney
DAVm VOLZ DESIGN LANDSCAPE ARCmTF,CT8 Inc.:

By:

Dated:
5116863. l-L235.0
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June 29, 2022
Revised September 20, 2022
Elias Saikaly
City of South Gate
4900 Southern Avenue
South Gate, CA 90280
RE: PROPOSAL TO PROVIDE LANDSCAPE ARCHITECTURAL SERVICES FOR HOLLYDALE

COMMUNITY PARK CONSTRUCTION PERIOD SERVICES
Dear Mr. Saikaly,
With thiS great prOjeCt nearly ready tO bid 70ur design team iS ready tO aSSiSt the Cit)/'S Staff and the construction management team with the project's construction. The Construction Period Service's tasks that will be provided by the design team are identified below. These services are necessary to guide the construction and materials selection, provide for review of components and finishes and to respond to contractor and construction manager inquires about the design intent, finishes, submittals, etc. David Volz Design team takes this implementation surveillance responsibility very seriously. We plan to be on-site two tO four TIMES per month during construction. Our team will also provide rapid response tO submittals and information requested with written opinions and documentation.

Task 1- Bidding Services
a. Preparation of addenda
b. Response to requests for information/clarification c. Bid review
d. City staff and construction management support
Task 2 - Construction Period Services
a. Prepare responses to request for information
b. Review and reply to submittals
c. Attend pre-construction meeting
d. Attend weekly or bi-weekly construction meetings and prepare summaries e. Review change order requests and provide opinion f. Provide consultant services for civil, electrical, architectural, structural elements We are looking forward to working with you and your staff and your construction management/inspection team to deliver this exciting new community park to the citizens of South Gate. Should you have any questions please do not hesitate to call.

Very truly yours,
D .L.A. # 2375
LEED Accredited Professional, QSD/QSP

DESIGNING IANDSCAPES THAT

CREATE COMMUNITY
www.dvolzdesign.com
Corporate Olfice
t 51 Kalmui Drive. Suite M8
Coita Mesa, CA 92626
7T4.64T.1300
Coachella Valley Office
78060 Calle Estado
La Qulnta. CA 92253
760.580.5165
San Jose Office
l l I North fvlatket Street. Suite 300
San Jose. CA 95T 13
669.44 4.046 l
iY284
%%%%%%%%%S%%%'%%%%%'%%S%%%'%%%X'%%<%%%%%<'%

FEE SCHEDULE
Construction of public projects by contractors who offer the lowest price can become challenging for agencies and construction managers to oversee. As the authors of the construction documents, David Volz Design's team will be available and on-site often in order to interpret the project plans, address contractor requests forinformation and to review submittals, change requests, and provide clarifications when needed.

The following services proposed will guide our design team's services during the project's construction.

Actual hours and services expended may need to be adjusted as the work progresses. Billings will be made based upon the fee extension amount each month as listed. The total proposed fee will be considered a not-to-exceed amount for the anticipated duration listed below.

PR DD LA CT AD II Total' Fee
ii I
$220 $200 $160 $120 $110 ll Hrs ' Extension
Task 1- Bidding Assistance
Civil Works Engineers
Design West Engineering
Poindexter Consulting
Structural Engineering
2 4 27 4 2 II 39 $ 6,260
$ 1,711
$ 575
$ 828
$ 575
Bidding Assistance Subtotal $ 9,949
Task 2 - Construction Period Services
A. Month 1- Construction Start-up 2 8 24 1 35 $ s,ggo B. Month 2 - Construction Initialization 2 8 16 1 1 28 $ 4,830 C. Month 3 - Demolition / Grading Start-up 2 12 4 4 1 23 $ 4,070 D. Month 4 - Utilities/Foundations 1 12 4 4 1 22 $ 3,850 E. Month 5 - Walls and Details Layout 1 12 4 4 1 22 $ 3,850 8 52 52 13 5 130 $ 22,590
Civil Engineering $ 3,109
Design West Engineering $ 1,677
Poindexter Consulting $ 4,140
Structural Engineering including on-site reviews $ 1,677 Construction Period Services Subtotal $ 33,193
Reimbursables (if needed) $ 1,500
TOTALPROPOSEDFEE $ 44,643
H O LLY D A L E PA R K, CIT Y O F S O U T H G AT E nvi* 285

ASSUMPTI'ON-S

FEE SCHEDULE
s S 'i%% S % % S% S S S S < : i 'i ! :ii : i : : i *i i : ii : : :;i i i!!! i * s s s * s s * s i s i * il 0 * 0 I a i i i i i i i i i i i i s y i l

1. Sub-consultant fees include 15o/o mark-up. Additional services when approved by city will be billed at our standard hourly rate schedule. See the subconsultant proposals attached for proposed services and additional excluded services.

2. Only services specifically noted in the scope of services are included in the fee schedule. Services such as construction survey, utility potholing, etc. are not included.

3. Payment of fees for permits, processing, recordation or approvals are not included here in.

4. Construction management and inspection services including ongoing special inspection monitoring will be provided by the others.

5. Hours listed above are estimates, billings will be made at the fee extension listed for the task and month identified.

6. Environmental Services, testing and reports are not included in this proposed fee. However, is highly recommended.

8. Addition to the above the services and fees will be required if construction exceeds the five consecutive calendar months. Construction period service will require more fees if construction exceed the length of construction previously mentioned.

9. The following project expenses will be billed at cost plus 15% administrative fee in addition to the professional fees listed above. The reimbursable allowance wil) only be billed as-needed:
ii Printing, copying, scanning, graphic, photography and reproduction services * Delivery, shipping and courier charges
a Subconsultant fees and expenses
* Agency fees, permits, plan check and inspection fees

10. Payments are due within 30 days from invoice date.

11. The rates shown are subject to periodic increases, including January 1st of each year, in accordance with any increase in the Consumer Price Index or other equal to cost index 2O22 HOU=RLY RATES SCHEDULE
Principals
Director of Design
Senior Landscape Architects
Director of GIS
Lalaidscape Architect
Plan Check
Senior Landscape Designer
Senior GIS Analyst
Landscape Designer
GIS Analyst
Project Designer/CADD Technicians 1, II, Ill
GIS Technicians I, II, Ill
Administration
$230/hr
$200/hr
$175/hr
$165/hr
$160/hr
$160/hr
$155/hr
$155/hr
$140/hr
$140/hr
$110, 120,130/hr
$110, 120,130/hr
$110/hr
" ', s s s s ii i : : " i i i i ', %%%%%%%i%i%)%')%%%%%%%%%%%')')%'7'7%%)'7%%)%%%';';%%%%%%%%%%%%%jt%%%%%%i%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%i HOLLYDALE PARK, CITY OF SOUTH GATE OIYse
20 286
Item No. 11
Cl'tYMANAGER'S OFFICE
M ,oAY"2':,CifflCoIfTYSCooUuNtChILGate

AGENDA IBJILL
Departmem Director:

For the Regular Meeting of: May 9, 2023
Ori i i ent: Public Works
/4 CityManager:Arturo C rvantes eis Jeffers
S?JBJECT: AGREEMENTWITHKOACORPORATIONFORDESIGNSERVICESFOR

THE TRAFFIC IMPROVEMENTS AT INTERSECTIONS ALONG CALIFORNIA AYE AND SOUTHERN AYE, CITY PROJECT N0. 681-ST
PURPOSE: To award a professional services agreement to KOA Corporation ("KOA") to prepare design and constniction documents for the Traffic Improvements at Intersections along California Ave and Southern Ave, Project No. 681-ST ("Project"), which is being implemented to improve pedestrian safety.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with KOA Corporation to prepare design and construction documents for the Traffic Improvements at Intersections along California Ave and Southem Ave, City Project No. 681-ST, in an amount not to exceed $197,647; b. Appropriating $53,000 in the Highway Safety Improvement Program funds and $14,000 in the Road Mitigation Funds to fund the proposed Agreement and staff time for the Traffic Improvements at Intersections along CaliforniaAve and Southern Ave, City Project No. 681-ST; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no impact to the General Fund. The Agreement is in the amount of $197,647. A total of $136,000 in Highway Safety Improvement Program (HSIP) :tunds is budgeted in the FY 2022/23 CIP. An appropriation of $53,000 in HSIP :tunds and $14,000 in Road Mitigation Funds are recommended to 'fund design services and staff time.

ANALYSIS: The proposed Agreement was procured through a competitive process. On November 22, 2022, a Request for Proposal ("RFP") was released to thirty-one (31) qualified consulting firms. On January 9, 2023, two proposals were received in the City Clerk's Office.

The proposals were evaluated and interviewed by a selection panel that consisted of City staff.

The review criteria weighed a number of factors including project manager and team qualifications, experience in similar projects, understanding of technical issues, comprehensiveness of the proposal, and experience of similar projects. Based on the interviews and evaluation criteria, KOA received the highest ranking from the panel. As such, KOA is 1 287
recommended for the contract.

BACKGROUND: The Project is budgeted in the 5-Year CIP and is being implemented to improve pedestrian and traffic safety at seven (7) intersections as summarized below. * California Avenue at Santa Ana Street - Traffic signal modifications to add protected left- turn phasing for the north and south approaches with new signal poles, cabinet, controller unit, signal gear and timing modification.
* California Avenue at Duane Way, Tenaya Avenue and Michigan Avenue - Flashing beacon, in-roadway lighting, high visibility signing and striping, ADA ramp curb improvements, bulb-outs.
* Southern Avenue at Victoria Avenue and Southern Avenue at Elizabeth Avenue - Rectangular rapid flashing beacon, ADA ramps curb improvements, high visibility signing and striping.
* Southern Avenue at Kauffman Avenue - Rectangular rapid flashing beacon, high visibility signing and striping.

The proposed Agreement was procured through a competitive process in which an RFP was issued. The RFP procurement process was required to adhere to Caltrans procedures outlined in the Local Assistance Procedures Manual ("LAPM") because services are being funded with Federal funds. Proposals were received from KOA and Willdan.

A selection committee evaluated the proposals and interviewed the consultants. The selection committee consisted of Gladis Deras, Senior Engineer, Jose Loera, Traffic Engineer and Laura Ochoa, Associate Engineer from the City's Engineering Division. The review criteria weighed a number of factors including project manager and team experience and qualification experieiice in similar projects, understanding of technical issues, quality assurance and quality control, experience and understanding of public contract code procedures, state and federal laws and requirements and knowledge of public agency procedure and requirements. KOA received the highest ranking from the panel and is recommended for the contract.

Under the LAPM, fee proposals are required to be submitted in separate and sealed envelopes.

The LAPM only allows the fee proposal of the highest ranked consultant to be opened to require that consultants be selected based on qualifications. However, fee proposals may be negotiated.

If negotiations are not successful, then the highest ranked consultant may be eliminated and the proposal from the second highest ranked consultant may be opened to begin negotiations. If negotiations are not success:[ul, then the second highest ranked consultant may be eliminated and the proposal from the third highest ranked consultant may be opened to begin negotiations, and so on and so forth.

KOA submitted a $323,846 proposal which was negotiated to $197,647 to align the proposed services with the needed services. The negotiated fee proposal of $197,647 was acceptable.

In compliance with the LAPM, Willdan's fee proposal was not opened and was returned to Willdan sealed.
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KOA offers the following:
* Qualified Project Manager - KOA offers a Project Manager who is a licensed Professional Civil Engineer. With 17 years of public and private sector experience, the Project Manager has worked on numerous street, traffic, water and sewer improvements projects for various agencies.
* Successful Track Record - KOA has been in business for over 30 years. * Experience on Similar Projects - KOA has successfully completed design in similar projects in the cities of Santa Monica, West Hollywood, Pasadena, Long Beach and Placentia.
* Negotiated Competitive Fees - KOA submitted an original fee proposal of $323,846.

After a review of the proposal, an adjustment of meeting frequencies and elimination of redundant tasks, the fees were negotiated down to $197,647. The proposed fee is reasonable and within the acceptable industry standard.

Design is projected to start in May 2023 and be completed in Spring 2024.

ATTACHMENTS: A. Proposed Agreement and Exhibit A
B. Consultant Selection Ranking
C. Project Location Map
GD:lc
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Attachment A

AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES

BETWEEN THE CITY OF SOUTH GATE AND

KOA CORPORATION
This Agreement for Professional Services for Professional Engineering Services ("Agreement") is made and entered into on May 9, 2023, by and between the City of South Gate, a municipal corporation ("City"), and KOA Corporation a California corporation ("Consultant").

City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for Professional Engineering Services to prepare design and construction documents for the Traffic Improvements at Intersections along California Avenue and Southern Avenue, Project No. 681-ST ("Project") ; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Engineering Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFOR, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of One Hundred Ninety-Seven Thousand Six Hundred Forty-Seven Dollars ($197,647) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Assistant City Manager/Director of Public Works or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall and virtually as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's 5116863.1-L235.0 (Fonn Rev. 9/8/21)
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proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of May 9, 2023, and will remain in effect for a period of two years from said date or until completion of construction of the project, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.
6,1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fi:tteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.I City may, by written notice to Consultant, terminate the whole or any part of 5116863.1-L235.0
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this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) a'Jter receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, a:[ter notice of termination of the Agreement under the provisions of Subsection 6.2. l above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes 5]16863.1-L235.0
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of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age.

Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:
6,5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6,5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Speci'ty its acts as primary insurance.
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d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.I Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any maru'ier, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
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6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all persoru'iel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the dra'fting of same, and any rule of construction that a document is to be construed 5116863.1-L235.0
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against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or constniction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the :tuture. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No 5116863.1-L235.0
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express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6,18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes, P.E.

Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: ecervantes(Qsogate.org
TEL. (323) 563-9500
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9510
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CONSULT ANT:

KOA Corporation (A wholly owned subsidiary of H.W. Lochner, Inc) Giuseppe Canzonieri P.E.

Senior Engineer
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
gcanzonieri@,koacorp.com
(323) 260-4703

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is May 9, 2023, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

B)r:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

I F. Salinas, City Attorney

KOA CORPORATION
B7:

Giuseppe Canzonieri, P.E. Senior Engineer
Dated:
5116863.1-L235.0
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'X :"'
f . ')

PROPOSAL

TRAFFIC IMPROVEMENT AT

VARIOUS LOCATIONS ALONG

CALIFORNIA AVENUE AND

SOUTHERN AVENUE,
CITY PROJECT N0. 681-ST,
FEDERAL I.D. NO. HSIPL 5257(040)

CITY OF SOUTH GATE
JANUARY 9, 2023
300
.1100 Corporate Center Dr., Suite 201, Monterey Park, CA 91754 T: (323) 260-47034 F: (323) 260-4705 i www.koacorp.coin MONTEREY'PARK ORANGE ON-rARlO. SAt"lDiEGO LA QUINTA CULVER CITY Kl"MA TO Dear Mr. Cervantes:

Mr. Arturo Cervantes, PE
City Clerk's Office
Assistant City Manager/
Director of Public Works
City of South Gate
8650 California Avenue
South Gate, CA 90280

FROM AUTHORIZED

PRINCIPAL
Mr. Giuseppe Canzonieri, PE
Senior Engineer
(323) 260-4703
[email protected]
RFP
Traffic Improvement at Various
Locations along California Avenue
and Southern Avenue,
City Project No. 681-ST,
Federal Id. No. HSIPL 5257(040)
DATE
January 9, 2023

PROPOSED PROJECT

MAN AGER
Mr. Giuseppe Canzonieri, PE
Senior Engineer
(323) 260-4703
[email protected]

SUBMITTING ORGANIZATION
KOA, Inc.
(A wholly owned subsidiary of H.W.

Lochner, Inc.)
1100 Corporate Center Dr.

Suite 201
Monterey Park, CA 91754
KOA, Inc., a wholly owned subsidiary of H.W. Lochner, Inc. (KOA), is pleased to submit this proposal describing our experience and capabilities to provide the City of South Gate with the Traffic Improvements at Various Locations along California Avenue and Southern Avenue Project, City Project No. 681-ST, HSIPL 5257(040). We believe our firm's 35-year history in civil engineering as well as the skills and experiences that we can bring from having worked on a wide variety of projects over the years, will ultimately be very beneficial to the City.

We have over 30 years of experience in providing engineering services to local governments throughout California. Throughout that time, we have provided engineering services for planning, design, and implementation of several multimodal and complete streets projects. KOA has a positive working rapport with the City of South Gate and we fully understand the City's expectations and products. This proposal will clearly outline our understanding and approach to this project and how the City can benefit from our local knowledge and experience. KOA has many years of experience in utilizing industry standards and methods such as those adopted by the City of South Gate. This includes a working knowledge of, and experience with, federal, state, and local design standards, including design standards established by the American Public Works Association (APWA), Federal Highway Administration (FHWA) as well as the California Department of Transportation (Caltrans). 1, Giuseppe Canzonieri, PE, will serve as the Project Manager and main contact to the City. I am confident that my professional experience and knowledge will add tremendous value to the design team and overall project success. I have managed the As-Needed Engineering Services contract and various task orders with the City since 2019 and am currently managing the Tweedy Boulevard Complete Street Project. I believe that my well-rounded project experiences and my previous experiences working with various City staff such as Jose Loera and Kenneth Tang will make this project a successful one for the City of South Gate. I can be reached at (323) 260-4703, or via email at gcanzonieri@koacorp. com, should you have any questions concerning this proposal. In addition to our capable staff, we have added subconsultant firms to our team: KDM Meridian, Inc. (Survey) and Avant-Garde, Inc. (Funding Administration). Each firm is an expert in their field and provides the supplemental support and services to complete the project goals and objectives. We have worked with these firms for years and have found them to be highly experienced, reliable, and profession.

Our team will be a valuable asset to the success of this project.

We acknowledge the receipt of the fee proposal form. KOA takes no exceptions to the "Sample Consultant Agreement" template provided in the RFP. We look forward to meeting with you to discuss how KOA can assist the City of the important pro3ect.

Sincerely,
KOA Corporation
1 Giuseppe Canzonieri, PE, Senior Engineer
301
KIA

TABLE OF CONTENTS
SECTION 1 I QUALIFICATION AND EXPERIENCE
Firm Background
Organization Chart
Principal Staff Members
Experience of the Firm and of the Team
SECTION 2ISCOPE OF WORK & PROJECT APPROACH
Project Understanding
ProjectApproach
Scope of Work
SECTI ON 3 I APPEN DIX
Disdosure
Insurance

CITY OF SOUTH GATE
302
SECTION 1 QUALIFICATION AND EXPERIENCE

FIRM BACKGROUND
Founded in 1987, KOA, Inc. (a wholly owned subsidiary of H.W. Lochner, Inc.), is a leading provider in civil engineering, traffic engineering, transportation planning, and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. The hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/construction managers, and construction inspectors. With five offices located in Southern California, KOA has provided engineering services for some of the largest public works and transportation planning projects throughout California.

ORGANIZATION CHART
The organization chart below reflects the proposed roles and organization of the KOA staff and subconsultants who will be assigned to perform and/or assist with the required services and deliverables. KOA has a capacity of over 105 qualified professionals available to perform services for this effort. Our project team was organized specifically for this project based on the skill set and experience of the staff and subconsultants.

Substitution of the designated team and key staff after selection of the successful consultant will be in writing and approved by the City.

Ll QN L-t
N KOA
@ Avant Game
Puntipal Sfflli
Giuseppe Canzonieri, PE"
Thii{ Leuder
Anthony Wong
Nicolette Seargeant, EIT
6s6ffthcate
Giuseppe Canzonieri, PE'
Giuseppe Canzonieri. PE"
T.isR Lt titit'r nis: Lr'ndi'r
Lisselte Montoya'
rii'iA {+tmci
Waltet Okitsu, PE, PTOE.

PTP, RSP21'
Lydia Rivera
Sampson Feng, EIT
Megan LeNoue
Nadine EI Sankari

PRINCIPAL STAFF MEMBERS
See the following pages for Principal Staff Member and subconsultant resumes, availability, and percentage of current workload.

EXPERIENCE OF THE FIRM AND OF THE TEAM
Experience for the team is in this section, following the resumes.

KIA

TYPES OF SERVICES
Civil Engineering
Traffic Engineering
Transportation Planning
Active Transportation
Highway 8z Transportation Design
Program Management
Construction Management

LOCATION OF OFFICES
Monterey Park
Orange
Ontario
San Diego
Culver City

PROJECT OFFICE LOCATION
1100 Corporate Center Drive,
Suite 201
Monterey Park, CA 91754
(323) 260-4703

MAIN CONTACT
Mr. Giuseppe Canzonieri, PE
Project Manageri Senior Engineer
(323) 859-3155
[email protected]

CITY OF SOUTH GATE
3 303
Kn"faA
SECTION 1 QUALIFICATION AND EXPERIENCE PRINCIPAL STAFF

GIUSEPPE CANZONIERI, PE

PROJECT MANAGER
KOA
Giuseppe Canzonieri is a Senior Engineer with KOA. He has performed numerous projects for both public and private developments throughout Southern California. He has considerable experience working with roadway design, traffic signal design, signing & striping design, traffic control design, construction specifications and cost estimates. He has served as project manager and project engineer on several civil and traffic engineering design projects for several Cities throughout Southern California. Giuseppe is also known for his quality control capabilities and providing clients with high quality construction documents. He has significant knowledge working with multiple design platforms including AutoCAD, Civil 3D, and Microstation. Giuseppe is a registered Civil Engineer (#79006) in the State of California.

EDUCATION
BS, Civil Engineering, California State
Polytechnic University, Pomona

REGISTRATION
Professional Engineer (Civil),
CA #79006

RELEVANT EXPERIENCE PERCENT OF CURRENT WORKLOAD
65%

TIME COMMITMENT
35%
City of Santa Monica l Pico Boulevard Pedestrian Safety Improvement Project, Santa Monica
Project Manager. KOA provided the City of Santa Monica with civil and traffic engineering design services for the Pico Boulevard Pedestrian Safety Improvements Project. The project included: alternatives analysis, public outreach, preparation of street improvement, signing & striping, traffic signal, street lighting, plans, specifications and estimates (PS&E) for pedestrian improvements at five locations along Pico Boulevard, and construction support. The project locations are: Pico Boulevard & 16th Street, 17th Street, 19th Street, 21st Street, 22nd Street, and Cloverfield Boulevard. Improvements along the corridor included curb extensions, ADA compliant curb ramps, protected intersection, Class IV bike lanes, bicycle signals, roadway narrowing, median refuge islands for RRFB crossing, and bus stop relocations. The project was funded through ATP and included coordination with various departments at the City of Santa Monica, Southern California Edison, and Big Blue Bus.

City of South Gate l Tweedy Mile Complete Streets Project Project Manager. KOA is providing civil and traffic engineering services to the City of South Gate for the Tweedy Mile Complete Streets Project. The overall project includes several pedestrian improvements including, but not limited to curb extensions, curb ramps, parklets, street furniture, pedestrian related traffic signal improvements, and pavement rehabilitation along the Tweedy Boulevard corridor. The project is funded by an Active Transportation Program (ATP) Cycle 4 Grant and Local funds. The project scope of work consists of civil and traffic engineering, community outreach support, funding administration, and construction support.

City of West Hollywood l Santa Monica Boulevard & Sunset Boulevard IRWL Project Manager. KOA provided traffic engineering services for the Santa Monica Boulevard and Sunset Boulevard In- Roadway Warning Light (IRWL) Design projects in the City of West Hollywood. Our engineering services for these two projects were to prepare IRWL plans, specifications, and cost estimates for intersections along Santa Monica Boulevard and locations on or near Sunset Boulevard. The four Santa Monica Boulevard intersections are located at La Peer Drive, Hayworth Avenue, Greenacre Avenue, and Poinsettia Place. The four locations for the Sunset Boulevard project consist of Sunset Boulevard at Sherbourne Drive, a mid-block crossing on Sunset Boulevard between Sherbourne Drive and Sunset Plaza Drive, Crescent Heights Boulevard at Norton Avenue, and a mid-block crossing on San Vicente Boulevard between Melrose Avenue and the Pacific Design Center traffic signal.

CITY OF SOUTH GATE
4 304
K*A
SECTION 1 QUALIFICATION AND EXPERIENCE PRINCIPAL STAFF

MIN ZHOU, PE

PRIN CI PAL-IN-CH ARGE
KOA
Min Zhou has 30 years of transportation engineering and planning experience with both private consultant companies and public agencies. She is knowledgeable in roadway design, traffic design, transportation modeling and studies, non-motorized transportation, database management, and statistical analysis. Min has been the leading force in promoting active transportation modes for KOA's practice. She has managed several large-scale projects involving multiple stakeholder groups and has a reputation of delivering projects on-time and under budget.

RELEVANT EXPERIENCE
City of South Gatei Tweedy Mile Complete Streets Projectl Principal-in- Charge
City of South Gate I ATP Cycle 6 Grant Assistance l Principal-in-Charge City oflndio l Jefferson Street Improvements Between Avenue 38 and Avenue 40 l Principal
City of Pasadena i Mountain Street Complete Streets Projecti Principal- in-Charge
City of Long Beach I Anaheim Street Corridor Improvement Projecti Principal
City of Placentia l Citywide Traffic Signal Improvement Project, HSIP Cycle 91 Principal-in-Charge

EDUCATION
MS, Civil Engineering, Michigan State
University, E. Lansing, Ml
MURP, Urban Planning, School of
Architecture, Tsinghua University,
Bei3ing, China
BS, Urban Planning, School of
Architecture, Tongji University,
Shanghai, China

REGISTRATION
Professional Engineer (Civil),
CA #66448

PERCENT OF CURRENT WORKLOAD
75%

TIME COMMITMENT
25%

CHUCK STEPHAN, PE

QA/QC MANAGER
KOA
Chuck Stephan has 39 years of experience in civil engineering design and project management on projects for many municipalities and private firms. He has diverse project experience in planning, design, management, and construction of transportation, educational, institutional, industrial, aerospace, municipal, residential and commercial projects. He specializes in civil engineering design, and construction management for municipal Capital Improvement Projects, including pavement design and rehabilitation; ADA improvements; water pipelines; storm drain and sanitary sewers; medians and landscaping; parking lots; site improvements; plan checking; NPDES requirements.

RELEV ANT EXPERIENCE
Metrol Los Angeles River Bikeway Feasibility Studyi Project Engineer City of Moreno Valleyl Alessandro Boulevard Improvements at Chagall Court and Graham Streeti Project Manager
City of Torrance l Engineering Services, Program Management, Project Management, Design, and Construction Managementl Interim Project Manager
City of Signal Hill i Cherry Avenue Improvement Projectl Design Engineer City of La Habra I Lambert Road Sidewalk Gap Closure Project Phases 1 and 2, Lambert Road and Beach Boulevard Intersection Improvement Project (SRTS E9- STPL funding) i Project Engineer

EDUC ATION
BS, Agricultural Engineering, California
Polytechnic State University, San Luis
Obispo

REGISTRATION
Professional Engineer (Civil),
CA #50481

PERCENT OF CURRENT WORKLOAD
80o*

TIME COMMITMENT
20%

CITY OF SOUTI-I G ATE
5 305
SECTION 5 APPENDIX RESUMES
WALTER OKITSU, PE, PTOE, PTP, RSP21

TRAFFIC ENGINEERING
KOA
Walter Okitsu has extensive experience in transportation planning and traffic design. He is responsible for a wide variety of highway, transit way and bikeway projects which includes design for traffic signals, street lighting, signing & striping, and worksite traffic control. He collaborates with company-wide project managers to ensure the delivery of high-quality products to our clients. Walter has field and managerial experience on traffic impact, feasibility analysis, and circulation projects. He has been instrumental in developing and implementing KOA's QA/QC process while serving as QA/QC Manager for traffic engineering projects. Most recently, Waiter was awarded the 2020 Lifetime Achievement Award by Institute of Transportation Engineers (ITE) - California Section.

RELEVANT EXPERIENCE
City of South Gate l Tweedy Mile Complete Streets Projectl QA/QC Manager City of Wildomarl Grand Avenue and Clinton Keith Road Bikeway Design l Senior Project Engineer
City of Monterey Parkl Citywide Engineering and Traffic Surveyl Project Manager
City of Santa Monica i Stewart 8i Pennsylvania i QA/QC Manager City of Carson l Carson Street Master Plan Implementation Projectl QA/ QC Manager

SURVEY TASK LEADER
7 ilr'l rSr It li )
Richard Maher has extensive experience with public works surveying. He has worked extensively in all facets of land surveying with over one hundred different local, county, and state agencies and utilities districts. He has provided right-of-way engineering, annexations, heavy and light construction staking, design topographic surveys, aerial control networks, legal descriptions, boundary surveys, records of survey, and parcel and tract map preparation and checking. Richard maintains his knowledge of state-oT-the-art technology, hardware, and software used industry-wide. In doing so, he continues to be successful in providing services tailored to each client, acting as their staff, understanding their needs, anticipating issues, and providing solutions.

City of Downey l South Downey Safe Routes to School Project City of Rancho Palos Verdes l Miraleste Dr. Street Improvement Project City of Palm Desert l Fred Waring Dr. & Washington St. Intersection Rehabilitation 8i Widening Project
City of Yorba Linda i Yorba Linda Town Center Redevelopment City of Fullerton l Victoria Drive Sewer & Water Improvements Survey City of Moreno Valleyl Juan Bautista De Anza Trail Improvements K*A

EDUCATION
MS, Transportation Engineering,
University of California, Berkeley
BS, Civil Engineering, California State
University, Los Angeles
BS, Math-Computer Science,
University of California, Los Angeles

REGISTRATION
Professional Engineer (TrafFic),
CA #1406
Professional Engineer (Civil),
CA #52655
PTOE, PTP, RSP21

PERCENT OF CURRENT WORKLOAD
65%

TIME COMMITMENT
35%
Civil Engineering, California State
University, Fullerton
GPS Technology, University of
California, Riverside (Extension)
Professional Land Surveyor (PLS),
CA #7S64
90o/.
alOoA

CITY OF SOUTH G ATE
6 20 306
SECTION 5 APPENDIX RESUMES

LISSETTE MONTOYA

CALTRANS FUNDING ADMINISTRATION TASK LEADER
Avcint-Garde
Lissette Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Lissette is the Vice-President and CFO of Avant-Garde. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long-and-short range programs consistent with the economic capabilities of the City. Lissette directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion.

RELEVANT EXPERIENCE
City of Industryl SR-57/60 Confluence Project
City of Industryl Local Highway Bridge Program
City of Industryi Lemon Avenue Interchange
City of Temple Cityi Rosemead Blvd Beautification and Enhancements City of Norwalkl Various ATP and HSIP Projects
City of La Mirada l Alondra/Valley View Improvements
KIA

EDUC ATION
MA, Business Administration (in
process), California State Polytechnic
University, Pomona
BS, Business Management, California
State Polytechnic University, Pomona

PERCENT OF CURRENT WORKLOAD
70%

TIME COMMITMENT
30%

CITY OF SOUTH GATE
7 2/ 307
K*A
SECTION 1 QUALIFICATION AND EXPERIENCE SIMILAR PROJECTS KOA was retained by the City to prepare plans, specifications and estimates (PS&E) to implement the Foothill Boulevard Master Plan in the City of Claremont. The project is contained to a two (2) mile stretch along Foothill Boulevard between Town Avenue and The City Boundary. The project includes roadway improvements, bioswales, storm drains, bicycle lanes, separated bicycle lanes, intersection bulb-outs, median and parkway landscaping, traffic signal modification, sidewalk improvements, and street/pedestrian lighting.

The goal is to translate the approved Master Plan improvements into complete construction documents. KOA will lead the team of consultants throughout the design phase and will be on-call to the City for bid and construction support.

REFERENCE: Vincent Ramos, Assistant Engineer, City of Claremont, (909) 399- 5395, [email protected]
DATES: 06/2016 - 02/2021 CONTRACT VALUE: $1,800,000 KOA provided civil and traffic engineering design services for pedestrian improvements to five locations along the corridor. The project included:
alternatives analysis; public outreach; preparation of PS&E for signing & striping, traffic signal, and street lighting; and construction support. The project locations are: Pico Boulevard & 16th Street, 17th Street, 19th Street, 21st Street, 22nd Street, and Cloverfield Boulevard. Improvements along the corridor included curb extensions, ADA compliant curb ramps, protected intersection, Class IV bike lanes, bicycle signals, roadway narrowing, median refuge islands for RRFB crossing, and bus stop relocations. The project was funded through ATP and included coordination with various departments at the City of Santa Monica, Southern California Edison, and Big Blue Bus.

REFERENCE: Joseph SanClemente, PE, AICP, Public Works Director, City of Hermosa Beach, (310) 318-0214, [email protected] (Formerly with City of Santa Monica)
DATES: 07/2019 - 03/2021 CONTRACT VALUE: $235,441

CITY OF CLAREMONTI

FOOTHILL BOULEVARD

MASTER PLAN PS&E

CLAREMONT, CA
KOA

CITY OF SANTA MONICA
) PICO BOULEVARD

PEDESTRIAN SAFETY

IMPROVEMENT PROJECT

SANTA MONICA, CA
KOA
KOA produced roadway and traffic signal designs for this streetscape project within the City of Carson. KOA designed the civil engineering elements including street profiles, traffic, drainage and constructability during all design phases of the project. The project design included expanded sidewalk areas, pedestrian-focused intersection treatments, new bicycle facilities, and a recycled water distribution for the full 1.8 miles of the project. The project traffic analysis included an analysis of potential intersection approach lane changes due to corridor improvements, and reorientation of commercial center traffic due to the installation of raised medians. A traditional level of service analysis was conducted, to make sure significant impacts would not occur. The project incorporated Green Street Technology concepts, such as utilization of alternative drainage systems, bioswales and plantings.

REFERENCE: Gilbert Marquez, PE, Senior Civil Engineer, City of Carson, (310) 952-1700 Ext. 1813, [email protected]
DATES: 01/2011 - 10/2018 CONTRACT VALUE: $400,000

CITY OF SOUTH GATE

CITY OF CARSON

I CARSON STREET

MASTER PLAN

IMPLEM ENTATION

CARSON, CA
KOA
2!. 308
KIA
SECTION 1 QUALiFlCAnON AND EXPERIENCE SIMILAR PROJECTS KOA conducted a feasibility study and prepared plans, specifications, and cost estimates (PS&E) for a l0-mile bike facility along Daisy Avenue and Myrtle Avenue in the City of Long Beach. This north-south bikeway project provides connections from Downtown Long Beach to North Long Beach through multiple neighborhoods and several schools with close to 2,000 students combined. It brought traffic calming and multimodal improvements to the corridor through treatments such as roundabouts, mini traffic circles, pedestrian refuge islands, a traffic signal, bicycle detectors, and other greenway facilities. The four roundabouts designed by KOA are located at: Myrtle Avenue at Harding Avenue Linden Avenue at Bixby Road Linden Avenue at Harding Avenue Myrtle Avenue at 70th Street.

REFERENCE: Onofre Ramirez, Senior Civil Engineer, City of Long Beach, (562) 570-6183, [email protected]
DATES: 08/2012 04/2019 CONTRACT VALUE: $730,000
KOA is providing engineering services for the City of Los Angeles Department of Transportation (LADOT) Safe Routes To School (SRTS) Project. The engineering services include preparation of plans, specifications, and quantity estimates for the design of CRA/LA funded improvements at Esperanza Elementary School, Magnolia Avenue Elementary School, and Charles White Elementary School. Improvements include curb extensions, storm drain modifications, raised crosswalk, one-way street designs, median improvements, new traffic signal, and rectangular rapid flashing beacons.

REFERENCE: Margot Ocarias, Project Manager, Los Angeles Department of Transportation, (213) 928-9707, [email protected] DATES: 11/2019-In Progress CONTRACT VALUE: $206,120

CITY OF LONG BEACH I
DAISY/MYRTLE 10-MILE

BIKE BOULEVARD PS&E
DESIGN

LONG BEACH, CA
KOA

LADOT I SAFE ROUTES

TO SCHOOL (SRTS) PS&E

LOS ANGELES, CA
KOA
KOA provided safe routes to school planning and engineering services for three schools in the City of Burbank. The project consisted of conducting walk and bicycle audits of the street conditions around the three schools as well as conducting travel surveys. In addition to the school outreach, KOA staff has conducted general community outreach, which together with the schoo related activities, were used to develop an alternatives analysis to assess the most appropriate infrastructure countermeasures to address safety deficiencies in the school vicinity. KOA prepared plans, specifications, and cost estimates for the design of safety elements at each school including high visibility crosswalks at 18 intersections), advanced warning school signage and pavement markings, 32 curb ramps, and curb extensions at the intersections of Winona Avenue/ Lincoln Street and 6th Street/Cambridge Drive.

REFERENCE: Hannah Woo, Senior Transportation Planner, City of Burbank, (818) 238-5270, [email protected]
DATES: 02/2018 - 12/2019 CONTRACT VALUE: $126,536

CITY OF SOUTH G ATE

CITY OF BURBANKISAFE

ROUTES TO SCHOOL

PLANNING AND PS&E

BURBANK, CA
KOA
23 309
KIA
SECTION 1 QUALIFICATION AND EXPERIENCE SIMILAR PROJECTS KOA is providing civil and traffic engineering services for the Federal HSIP Cycle 5 Pedestrian Improvements at 22 Intersections Project in the City of Manhattan Beach. This project includes the design of high-visibility crosswalks, pedestrian signage, corner curb extensions (bulb-outs), ADA ramps, rectangular rapid- flashing beacons, in-roadway warning lights and countdown pedestrian signal heads at 21 locations throughout the City. The project scope of work consists of a preparation of plans, specifications and estimates (PS&E), project management and construction support.

REFERENCE: Prem Kumar, City Engineer, City of Manhattan Beach, (310) 802- 5352, [email protected]
DATES: 01/2017 - 12/2018 CONTRACT VALUE: $41,409

CITY OF MANHATTAN
BEACH l FEDERAL HSIP
CYCLE 5 PEDESTRIAN

IMPROVEMENTS

MANHATTAN BEACH, CA
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KOA provided traffic engineering services for the Santa Monica Boulevard and Sunset Boulevard In-Roadway Warning Light (IRWL) Design projects in the City of West Hollywood. Our engineering services for these two projects were to prepare IRWL plans, specifications, and cost estimates for intersections along Santa Monica Boulevard and locations on or near Sunset Boulevard. The four Santa Monica Boulevard intersections are located at La Peer Drive, Hayworth Avenue, Greenacre Avenue, and Poinsettia Place. The four locations for the Sunset Boulevard project consist of Sunset Boulevard at Sherbourne Drive, a mid-block crossing on Sunset Boulevard between Sherbourne Drive and Sunset Plaza Drive, Crescent Heights Boulevard at Norton Avenue, and a mid-block crossing on San Vicente Boulevard between Melrose Avenue and the Pacific Design Center traffic signal.

REFERENCE: Richard Garland, City Engineer, City of West Hollywood, (323) 848- 6457, [email protected]
DATES: 11/2020 - 05/2021 CONTRACT VALUE (Combined): $29,000

CITY OF WEST

HOLLYWOOD ISANTA
MONICA BLVD. &
SUNSET BLVD. IRWL

WEST HOLLYWOOD, CA
KOA
KOA provided civil and traffic engineering services for the roadway rehabilitation project in the Rowland Heights community. The project included 3 miles of pavement reconstruction, design of 72 curb ramps, signing E3i striping, traffic loop restoration, traffic control design, topographic survey, utility notifications, and the preparation of quantity estimates. Engineering services included surveying and preparing street improvement plans, specifications and cost estimates. This project also used recycled pavement and combined it with percentage of cement to produce cement-stabilized pulverized base. This method of construction was a challenge in a residential area, especially in staging and during the traffic control development. The project was funded through SB1.

REFERENCE: Roy Cruz, Senior Civil Engineer, Los Angeles County Public Works, (626) 458-3910, [email protected]
DATES: 12/2018 - 04/2021 CONTRACT VALUE: $504,935

CITY OF SOUTH GATE

LACPWI ROWLAND

HEIGHTS-SALEROSO

DRIVE ET AL PAVEMENT

IMPROVEMENT PROJECT

ROWLAND HEIGHTS, CA
KOA
24 310
K*A
SECTION 1 QUALIF)CATION AND EXPERIENCE SIMILAR PROJECTS Harris and Associates contracted KDM Meridian to perform GNSS and conventional surveys to collect cross-sections and complete roadway topography of approximately 3,600' of street for proposed improvement design.

Specific attention was made to existing catch basin structures. Centerline monumentation was recovered to include street centerline and rights-of-way in aerial topographic mapping produced at 1" = 20' scale with 1-foot contours n state plane coordinates and in terms of local benchmarks. 48 catch basins were located, as built, and the inverts dipped to obtain information for flow calculations.

I :.: l'l(l Randall Berry, Director of Engineering Services, Harris Associates, (949) 536.2503, [email protected] ERSC contracted KDM to provide topographic survey and base mapping to facilitate designs for widening and rehabilitation of the intersection at Washington Street and Fred Waring Drive. KDM researched record maps and documents, performed design topo using terrestrial LiDAR scanning, compiled detailed base maps for design of intersection improvements. The use of LiDAR scanning reduced the risk of traffic related dangers to field crews. l'l"l i'i' : Steve Latino, former Director of Engineering, ERSC (now at Michae Baker Intl.l (9513252.4916. [email protected] WEST HOLLYWOOD. CA

L A QUINT A, CA

CITY OF SOUTH GATE

DOWNEY, CA
KOA (Prime)
,;25 311
KIA
SECTION 1 QUALIFICATION AND EXPERIENCE SIMILAR PROJECTS An ATP funded project consisting ofinstallation of pedestrian countdown signal heads, ADA compliant access ramps, bicycle route signage and shared lane markings and bike video detection. Avant-Garde provided funding administration services including: existing records review and project initiation with the City; processing allocation requests with the CTC and/or Caltrans for environmental clearance and construction; preparing the Caltrans submittal for award; submitting quarterly reporting via CalSmart; and preparing reimbursement submittals and the Final Report of Expenditures.

REFERENCE: Veronica Sanchez, (562) 806-7770, [email protected] DATES: 2015-2021 CONTRACT VALUE: $1,208,000
This is an ATP project consisting of pedestrian safety improvements and enhanced pedestrian crossings along key routes and at key intervals to connect residents to the Civic Center and Long Beach Blvd Metro Station, thus encouraging the use of walking and biking as primary modes of transportation.

Avant-Garde is providing funding administration services including: existing records review and project initiation with the City; processing allocation requests with the CTC and/or Caltrans for environmental clearance and construction; preparing the Caltrans submittal for award; submitting quarterly reporting via CalSmart; and preparing reimbursement submittals and the Final Report of Expenditures.

REFERENCE: Lorry Hempe, (310) 603-0220, [email protected] DATES: 2017-2021 CONTRACT VALUE: $2,618,411
An ATP funded project consisting ofinstallation of Class II bike lanes, sidewalk, ADA compliant access ramps, pedestrian lighting, traffic signal improvements, signage, striping and markings, and bus shelters. Avant-Garde provided funding administration services including: existing records review and project initiation with the City; processing allocation requests with the CTC and/ or Caltrans for environmental clearance and construction; preparing the Caltrans submittal for award; submitting quarterly reporting via CalSmart; and preparing reimbursement submittals and the Final Report of Expenditures.

REFERENCE: Albert Mendoza, (323) 887-1200, amendoza@cityofmontebello. com
DATES: 2018-2021 CONTRACT VALUE: $4,787,000

CITY OF BELL GARDENS

I CITYWIDE SAFETY

ENHANCEMENTS

BELL GARDENS, CA
Avant-Garde

CITY OF LYNWOODI

COMMUNITY LINKAGES

TO CMC CENTER AND

LONG BEACH BLVD

METRO STATION

LYNWOOD, CA
Avant-Garde

CITY OF MONTEBELLO

I BLVD BIKE LANE

AND SIDEWALK

IMPROVEMENT

MONTEBELLO, CA
Avant-Garde

CITY OF SOUTH GATE
12 2(> 312
K*A
SECTION 2 SCOPE OF WORK 81 PROJECT APPROACH

PROJECT UNDERSTANDING
The City oT South Gate is requesting assistance from an experienced engineering firm to provide engineering design services for the Traffic Improvements at Various Locations along California Avenue and Southern Avenue Project. The overall project includes several pedestrian improvements including, but not limited to, curb
extensions, curb ramps, pedestrian-activated flashing beacon systems, and safety lighting at various locations along the California Avenue and Southern Avenue
corridors as identified in the City-issued RFP.

The project is funded by a Highway Safety Improvement Program (HSIP) Cycle 10 Grant and has a total
construction budget of $1,761,300.

The project scope of work generally consists of civil and traffic engineering, community outreach support, funding administration, and construction support. We have prepared the following work plan to achieve the City's objectives as outlined in the Request for Proposal (RFP). Our work plan identifies the methods and approach we propose to accomplish the project goals and provide deliverables identified for each task.

PROJECT APPROACH
KOA recognizes that the success of any design-
related project relies on the skills and experience of the team members involved in managing the project, understanding key project challenges, and providing value, quality work, and responsive service to the City.

We have reviewed the RFP, reviewed the relevant studies, and conducted a preliminary field reconnaissance of the project corridor. Below are a few findings along with KOA's proposed project approach to the scope of work. : j'::;,a;{t,3(i:15: },[Z. y:lJ'2jyjl3')
As with all projects we work on, we rely on lessons learned from previous projects to make future projects more successful. Having worked on several curb
extension designs, including the Tweedy Boulevard
Complete Streets project in the City of South Gate, we understand the issues we may encounter on a project, but more importantly also understand the solutions.

Designing curb extensions can be challenging and
typically requires balancing a number of issues. Two of those issues are 1) maintaining positive drainage along the roadway and 2) maintaining a 2% maximum sidewalk cross slope while maintaining existing improvements at the back of the sidewalk.

During our field review, we measured the California Avenue roadway running and cross slopes with a smart level. The running slope measured 1.1% at Tenaya Avenue, but was under O.5% at the other locations. The California Avenue roadway cross slopes range from 2-5%. The running slope along California Avenue is very shallow.

It is always our intention to maintain the existing crown and cross slope of the roadway to help keep the project within budget, however when presented with shallow running slopes, we often have to re-profile the roadway.

We are always challenged with maintaining existing improvements on private property all while raising the top of curb, flow line, and sidewalk elevations. During design, we analyze the roadway cross-sections at critical geometric points, as well as areas where we need to match up to an existing walkway, driveway, building entrance, etc. When issues arise, we always look at several different solutions including, but not limited to, adjusting the flow line slope, lowering the curb height, reducing the 2o* sidewalk cross slope, addition of catch basins, etc. There is no "cookie cutter" way of approaching curb extension design; every curb extension may have different issues and solutions.

SOUTHERN AVENUE/VICTORIA AVENUE

CROSSWAIK RELOCATION
At the intersection of Southern Avenue/Victoria Avenue, the HSIP grant is proposing to relocate the existing Southern Avenue crosswalk from the east side to the west side of the intersection.

The existing curb ramp on the northeast corner of the intersection is an existing uni-directional curb ramp that leads pedestrians southerly across the street, as shown in the field photo below:

CITY OF SOUTH GATE
'l 3
313
K*A
SECTION 2 SCOPE OF WORK 81 PROJECT APPROACH
The existing curb ramp will need to be removed and replaced with full height curb and sidewalk. Pedestrians will need to utilize the Southern Avenue Greenway
crosswalk to the north to get access to the relocated crossing. In addition, a new curb ramp is proposed on the southwest corner of the intersection to accommodate the relocation of the crosswalk. The new curb ramp will require the private property walkway to be partially reconstructed in order for grades to work.

Ifthe walkway is reconstructed, it will also be subject to ADA standards, which may result in additional work. If the City desires to keep the improvements completely within the public right-of-way, a retaining curb would need to be constructed at the back of the sidewalk, creating a step for the property owner. This alternative would likely need the consent of the property owner prior to construction.

Another alternative would be to construct a small curb extension into the roadway. This would ensure the
proposed curb ramp would remain in the public right-of- way; however, it would increase the construction costs.

One of the biggest issues we typically face on State/ Federal funded projects is a budget shortfall. This could happen for a variety of reasons (oversight during grant application, increase of unit costs, expansion of project needs, etc.), but instead of pointing fingers elsewhere, we find a way to make it work. At the preliminary design stage, we will coordinate with the City to define all the items that need to be part of the project and create a preliminary cost estimate. We will allocate improvements appropriately and identify any improvements that will be considered non-participating funds. This will help identify how much funding may be needed to overcome the
budget shortfall.

Our team has reviewed the proposed improvements
and budget and have produced a high-level cost
estimate for this project. We anticipate that there will be a budget shortfall for this project. One of the reasons for the shortfall could be that construction costs have significantly increased since the HSIP grant was written.

During the conceptual design phase we will be looking for solutions to reduce the project budget that may include reducing curb extension size, choosing between in-roadway warning lights or overhead flashing beacons, evaluating the need for slurry seal, etc.

QUALITY ASSURANCE/QUALITY CONTROL &

DOCUMENT CONTROL
KOA is also committed to generating quality work
products and strives to produce error-free plans. We have staff experienced in civil and traffic engineering, and we are particularly strong in producing high quality improvement plans.

A key factor to project success is accountability. KOA will be accountable to the City to deliver on what is outlined in this proposal. We fully understand this principle and utilize our internal Quality Assurance and Quality Control (QA/QC) procedure to support our efforts throughout the life of each task order. Our QA/QC involves having plans go through a minimum of two stages of internal review before allowing plans to be submitted to an agency
for plan review and approval. The first stage of internal review involves a peer review by an experienced design engineer. The second stage ofinternal review involves another round of reviews by one or more senior-level registered engineers. Each reviewer confirms that plans reflect the appropriate improvements and conform to the approving agency's design standards and plan format.

CITY OF SOUTH GATE
14 27 314
KIA
SECTION 2 SCOPE OF WORK & PROJECT APPROACH
The reviewers also verify that all plan check comments have been properly addressed on any plan revisions we prepare. Prior to completion of the 100% PS&E, we will perform a constructability review, which entails going out to the project site with the plans and having a detailed walk-through of anticipated construction activities. The goal of this exercise is to view the project from the contractor's perspective and identify potential construction change orders. We will then make necessary adjustments to the plans to limit any issues during construction.

For design plans, we utilize Bluebeam Revu Software for all QA/QC activities. This software allows for paperless review, simultaneous commenting, cloud-based record keeping, and clean response to comments. We have
found this tool to be very helpful and to streamline review, response, and submittals.

This QA/QC approach has led to a high level of quality in our engineering plans; we believe our firm has established a strong reputation with a number of
agencies for producing high quality work products. A QA/ QC Manager will be assigned to the project and will take the lead to ensure KOA's QA/QC process is followed and the City is receiving high quality submittals.

SCOPE OF WORK
TASK 1- PROJECT MAN AGEMENT/

ADMINISTR ATION/MEETINGS
Giuseppe Canzonieri, PE, will be the Project Manager. He is a senior engineer with 16 years of experience. He has extensive experience in the field of street improvements, pavement rehabilitation, geometric design, traffic signal design, traffic control design, pedestrian facilities, and handling municipal civil/traffic engineering-related services. He has also served as project manager and project engineer on many civil/ traffic engineering design projects for several cities in Southern California, including the City of South Gate.

Our Project Management services will include, but not be limited to:

Attend a kick-off meeting with the City's Project Manager and key staff to review the project in
detail and discuss the City's requirements. We
want to make sure everyone involved on our team
understands the work scope, schedule, budget, and other important requirements to make the project
a success.

Ensure the scope of services is completed in a
timely and professional manner
Attend up to four (4) meetings with City staff at the 30%, 60%, 90%, and 100% design stages
Attend up to nineteen (19) monthly progress
meetings based on the preliminary schedule
provided in our proposal
Maintain communication with the City's Project
Manager throughout the duration of the project
including PS&E package status, meeting agendas
and minutes, schedule updates, action items, etc.

Maintain the project schedule, update it regularly to reflect any significant changes in the project and keep the City informed of these changes
Coordinate with the City's Project Manager to
resolve project related issues in a timely manner.

Potential complex issues will be brought to the
attention of the City's Project Manager as soon as possible.

Coordinate and manage KOA's sub-consultants
Project design review
It is our understanding the City or South Gate will be managing and leading the community outreach effort with in-house staff. KOA will provide outreach support services for City Staff in their community outreach efforts.

KOA will:

Attend one (1) City Council meeting, provide a
PowerPoint presentation, and answer questions For
the public, committee, or Council members.

Attend up to two (2) public outreach meetings
for business owners and residents affected by the project within the limits of the project and prepare PowerPoint presentation, agenda and minutes,
sign-in list, and materials deemed necessary for the meeting.

Task 1 Deliverables
Work Plan
Schedule
Agenda and minutes for each meeting
Status reports
City Council meeting PowerPoint presentation
Public outreach meeting PowerPoint presentation,
agendas and minutes, and sign-in sheets
Slides for PowerPoint presentations related to
the design of the project, meeting materials, and information exhibits
Technical exhibits

CITY OF SOUTH GATE
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SECTION 2 SCOPE OF WORK & PROJECT APPROACH
{';S %; : ( . l aj'X G i.-, N C 1% tlX FS} II -,! i- .11 -)" !, ! . IT -(.- -V < -,a(3i () qo.. r) ]'N a: 4"i K' (t' i""
KOA will obtain from the City a list of utility companies known to own and operate facilities in the City of South Gate. KOA will send an email notice with our standard utility response form and a map of the project site to all relevant utility companies. We will request information from them including record drawings of their Facilities, prior rights information, and any planned upgrades
expected in the near future. Utility responses will be fogged. Information regarding existing facilities will be shown on our plans. In some cases, the utility owner may require a request presented on City letterhead.

We will coordinate these situations, if needed, with the City's Project Manager. KOA will provide the City Project Manager with a utility response list and maps and/or data received when all utility companies have responded. KOA will compile all as-builts received from the utility agencies and develop a utility base map that will be referenced into the project plans.

SOUTHERN CALIFORNIA EDISON
KOA will coordinate with Southern California Edison (SCE) for the proposed electrical design required for the proposed irrigation controllers. We will coordinate our design and service loads with the SCE service planner to determine service points and design.

CITY OF HUNTINGTON PARK
KOA will coordinate with the City of Huntington Park for the review and approval of the California Avenue/Santa Ana Street traffic signal plan. We will revise the traffic signal plan per the City's comments and coordinate approval as required.

UTILITY RELOCATION COORDINATION
We have reviewed the proposed improvements and have determined that no major utility relocation coordination will be required. Utility adjustments on this project have been determined to be minor in nature (adjust to grade).

KOA will coordinate with the City of South Gate Water Department for the relocation of fire hydrants.

RECORDS RESEARCH
KOA will work with the City to obtain record drawings and documents relevant to the project corridor. Record drawings and documents can include, but are not limited to existing improvement plans, topographic maps,
assessor maps, centerline ties, corner records, as-built plans, utility plans, traffic counts, previous traffic studies, etc. We will send our requests for record drawings and documents through the City's Project Manager.

FIELD REVIEW & SITE EVALUATION
Upon receipt of the topographic survey and any available as-built records from the City, we will visit the project site to fully evaluate existing conditions. We will:

Verify record drawings
Investigate and verify existing roadway geometry,
including striping, pavement markings, and signage
Verify existing pull boxes, utility manholes/valves,
traffic signal poles/equipment, street lighting,
power poles, cabinets, fire hydrants, etc.

We will document the site visit with photos and
field notes.

BASE PLAN PREPARATION
Upon completion of our field review, we will prepare accurate base plans. The base plan will show existing centerlines, curb, gutter, sidewalk, landscaping, right- of-way, curb ramps, driveways, pavement delineations, markings, roadside signs, pull boxes, utility manholes/ valves, power poles, fire hydrants, and all other
information that was documented during our field
review. We believe putting extra time and effort into the preparation of accurate base plans is a critical step because they will serve as the foundation of our design.

Task 3 Deliverables
Field notes and photos
Task 2 Deliverables
Utility as-built records and agency response list

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SECTION 2 SCOPE OF WORK & PROJECT APPROACH
KDM Meridian, Inc. will provide a design-level
topographic survey for the project. Mapping will be accomplished by a ground survey with sections taken at approximate 25-foot intervals and will include
centerline, right-of-way, and all existing infrastructure within the survey limits at each location requiring street mprovements.

Task 4 Deliverables
Topographic survey w/ right-of-way information
signed by a California licensed surveyor
After the preliminary engineering has been completed, we will begin preparing the 30% design for the proposed improvements. At the 30% design stage, we will be
able to identify the feasibility and constructability of this project. We do not want to present concepts or designs to the City that cannot be built within the constraints established by the City or budget. We will be ooking at the proposed improvements from a variety of perspectives including, but not limited to safety, functionality, constructability and available budget. By using this method, we can limit the number of changes at the 60% or even final design stage. KOA will also prepare a cost estimate that will be submitted with our conceptua design. The purpose of this task will be to evaluate the proposed improvements against the overall project
budget. We will provide one (1) revision to the 30o/o design and cost estimates.

Submittals will be made to the City at the 30%, 60o/o, 90o4 and 100% stages. The submittal package will include:

Title Sheet
General Notes, Details and Typical Sections
Street Improvement Plans
Signing & Striping Plans
Traffic Signal Plan
Pedestrian Activated Flashing Beacon Plans

STREET IMPROVEMENT
KOA will prepare street improvement plans to
accommodate the design of the proposed improvements
in this project (curb ramps, curb extensions, slurry seal, etc.). The street improvement plans will include the design of the following:

Southern Avenue/Victoria Ave - 2 curb ramps
Southern Avenue/Elizabeth Avenue-1 curb ramp
Southern Avenue/Kauffman Avenue - slurry seal
only
California Avenue/Duane Way - 2 curb extensions
California Avenue/Michigan Avenue - 2 curb
extensions
California Avenue/Tenaya Avenue - 2 curb
extensions
Street improvement plans will be prepared at 1"=20' scale and will contain a detailed horizontal layout and construction notes. We will prepare 1"=5' details of the curb extensions and curb ramps showing design elevations, slopes, and applicable details.

SIGNING AND STRIPING
KOA will prepare signing and striping plans to
accommodate the proposed improvements at the
following intersections:

Southern Avenue/Victoria Ave
Southern Avenue/Elizabeth Avenue
Southern Avenue/Kauffman Avenue
California Avenue/Duane Way
California Avenue/Michigan Avenue
California Avenue/Tenaya Avenue
The signing and striping plans will be prepared at
al"=40' scale and will show existing and proposed
street improvements, existing signing and striping, and proposed signing and striping improvements.

TRAFFIC SIGNAL
KOA will prepare a traffic signal modification plan at the intersection of California Avenue/Santa Ana Street to accommodate the installation of a protected left turn phase for California Avenue. The traffic signal plan will be prepared at 1"=20' scale and will show existing street improvements, centerlines, right-of-way lines, utilities of record, and proposed removal and installation of signal equipment. The drawings will include all notes, schedules, and other features required by the City to provide a complete traffic signal plan.

PEDESTRIAN ACTIVATED FLASHING BEACON

SYSTEMS
Pedestrian activated flashing beacon systems include Rectangular Rapid Flashing Beacon (RRFB), In-Roadway Warning Light (IRWL), and Overhead Flashing Beacons.

CITY OF SOUTII G ATE
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SECTION 2 SCOPE OF WORK & PROJECT APPROACH
KOA will prepare plans at the following locations:

Southern Avenue/Victoria Avenue - RRFB and
safety lighting
Southern Avenue/Elizabeth Avenue - RRFB and
safety lighting
Southern Avenue/Kauffman Avenue - RRFB and
safety lighting
California Avenue/Duane Way - Overhead flashing
beacon, safety lighting, and IRWL
California Avenue/Michigan Avenue - Overhead
flashing beacon, safety lighting, and IRWL
California Avenue/Tenaya Avenue - Overhead
flashing beacon, safety lighting, and IRWL
The pedestrian activated flashing beacon plans will be prepared at 1"=20' scale and will show existing and proposed street improvements, centerlines, right-of-way lines, utilities of record, and proposed installation of applicable equipment. The drawings will include all notes, schedules, and other features required by the City to provide a complete design plan.

TRAFFIC SIGNAL TIMING
KOA will prepare traffic signal timing sheets in the City-required format to accommodate the operational changes and improvements at the intersection of
California Avenue/Santa Ana Street. The signal timing will be designed in accordance with the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD) standards and City of South Gate requirements.

Task 5 Deliverables
Plan submittals at 30%, 60%, 90o/o &100% design
stages
Task 6 Deliverables
Technical provisions at the 60%, 90% and 100%
design stages
KOA will update the cost estimates based on the
refinement of the quantities throughout the project. Cost estimates will be submitted at the 30o*, 60o/o, 90o/o and 100% design stages.

Task 7 Deliverables
Cost estimates at the 30%, 60%, 90% and 100%
design stages
Avant-Garde, Inc. (AGI) will prepare and submit all necessary forms and exhibits as required by the
Caltrans Local Assistance Procedures Manual to secure project funding and authorization to proceed with the construction phase of the project. AGI will prepare and submit the following:

Preliminary Environmental Study (PES)
Right-of-Way Certification
Request for Authorization to Proceed with
Construction
)) PS&E Checklist
)) Local Agency Construction Contract
Administration Checklist
Disadvantaged Business Enterprise Contract
Goal Methodology
KOA will prepare the technical specifications using the City's boilerplate template. We will use the Standard Specifications for Public Works Construction (latest edition) and Caltrans Standard Specifications throughout the course of this project as a basis for specification preparation. Specifications will be submitted at the 60%, 90o/o and 100% design stages.

Preparation and submittal of additional forms not listed above is excluded from the scope of work.

Task 8 Deliverables
Electronic and hard copy of all documents listed
above
Electronic and hard copy of all final approved
documents listed above

CITY OF SOUTH GATE
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SECTION 2 SCOPE OF WORK & PROJECT APPROACH
TASK 9 - CONSTRUCTION BIDDING PHASE

SERVICES
KOA will assist the City in the preparation of the Construction Bid Package, advise the City on the
appropriate response to bidder's technical questions, prepare plans, specifications and/or quantity estimates to be issued as addenda, as the City determines appropriate.

We will also provide the following support during the construction bidding phase and advertising period:

Attend pre-bid meeting
Log questions and responses to bidders' questions
regarding the bid documents
Provide response to contractor's RFIs. It is assumed ten (10) RFIs will be responded to.

Evaluate need for addendum to bid documents
in response to bidders' questions and prepare
an addendum if required by City. Preparation of
addenda will be limited to 40 hours maximum.

Task 9 Deliverables
Construction Bid Package
Addenda, as necessary
Log of bidder inquiries

RFI RESPONSES
TASK 10 - CONSTRUCTION SUPPORT SERVICES
KOA will provide construction support services during construction. These services include, but are not limited to, pre-construction meetings, job walks, project site meetings, responding to RFIs, review and approval
of contractor submittals, minor plan revisions, etc.

Construction support services will be limited to 120 hours. "-"iS'i'ylai'-)':':'i':ff:a""'-ai':i'.:aj':(':)("t'}'r"{'i'."XIJ'J'."A(..iS €,'h:3'- 'FI""'l]!'),-';)
At the completion of construction, KOA will prepare
record drawings solely based on red-lined plans provided by the City's Construction Manager and Contractor. Field reviews are excluded from this task.

Task 11 Deliverables
Record drawings on Mylar, AutoCAD, and PDF

SCOPE ASSUMPTIONS & EXCLUSIONS
Below is a list of our assumptions for this project:

Any plan check fees required by Los Angeles
County Public Works or other outside agencies will be paid for by the City and are not included in our scope/fee.

Temporary construction easement documents and
exhibits are excluded from the scope of work.

We have assumed a left turn warrant analysis has
been prepared for the proposed protected leTt turn phase at the California Avenue/Santa Ana Street
intersection.

Monthly status meetings will be via teleconference.

Ground penetrating radar is excluded from the
scope of work.

Similar to other projects in the City of South
Gate, potholing of existing utilities will be the
responsibility of the contractor.

Technical provisions at the 30o/o design stage are excluded from the scope of work.

Task 10 Deliverables
RFIs, submittals, minor plan revisions, etc.

CITY OF SOUTH GATE
19 33 319
KIA
SECTION 21 SCOPE OF WORK & PROJECT APPROACH I PROJECT SCHEDULE

CITY OF SOUTH GATE
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K*A
SECTION 3 APPENDIX

DISCLOSURE
"Consu((ants sliall chsdose m thetr responses to any Request for Pr-oposrils wlietlier tliey jiave been the sub)ecl of an)i (egol mvestrgcrtron by Coun(y State, tn'rd/or Federal agencres wrtlmi tlie (:irrst 5 years If so, ((7C/1 r'esponduig corisultcn'rt shall tdentrfy tlie agericy and corilact person, tlie nature of tlie uwesttgatron, or"id nriy delermrrialrori over outcome of sc-rid u'ivesltga(ton. Non-comphance wt(l'i tins sectron sliall resulf m rejection of the Pr'oposals, but n consulbnn('s rhsdosure of any such mvestrgatron (even one WhlCh r-esulted u'i (7 deter'mmalion tliat was (l(/l/(rS( lo tlie consulmnt) will no( automalrcally result rn r'e)ectton of the Proposal. The occurr'ence, nature, under'lyir'ig facts, and outcome of ariy SuC/7 uwesttgatron are riot by themselves deter'mu-iotwe but are smrp(y u"iduded among n"iariy firctors tht"it W{// be considered by tlie Oty m evaluatmg Proposals."
KOA's current pending litigation or claims filed against our firm, principals of our firm, or each of our key consultants, related to services performed for public agencies, or in actions that may affect our performance for public agencies consist of the following:

1. In April 2017, KOA was hired by WMWD to provide construction management and investigation services on the LSP.

Due to alleged errors and deficiencies in Webb's design, the project was delayed and experienced significant cost overruns. Ultimately, the project was completed in June 2019, and resulted in cost overruns in excess of $1 million.

On May 1, 2019, WMWD initiated this lawsuit by filing a complaint against Webb for (1) professional negligence; (2) breach of contract; and (3) breach of express warranty. [1] WMWD seeks to recover at least $1 million in damages from Webb. On January 2, 2020, Webb filed a cross-complaint against WMWD, C Below, Inc., KOA and Rasic. [2] In its cross-complaint, Webb alleges one cause of action against KOA, which is equitable indemnity; and four causes of action against Rasic and C Below, Inc. for breach of contract, express indemnity, equitable indemnity, and declaratory relief. KOA is also in the process of filing a Summary Judgment request claiming no merit to involve KOA in the counter suit by Webb. As it stands, the trial date is set for April 2023.

INSURANCE
In the event KOA is selected to provide the aforementioned services, we will submit ourinsurance certificates, naming the City of South Gate as an additional insured, per the City's requirements.

CITY OF SOUTH G ATE
Jr 321

LOS ANGELES CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703

ORANGE COUNTY OFFICE
2141 W. Orangewood Avenue
Orange, CA 92868
(714) 573-0317

INLAND EMPIRE OFFICE
3190 Shelby Street, Bldg C.

Ontario, CA 91764
(909) 890-9693

SAN DIEGO OFFICE
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
(619) 683-2933

WESTSIDE OFFICE
300 Corporate Pointe, Suite 470
Culver City, CA 90230
(310) 473-6508
MC21195
www.koacorp.com
J(:.= 322
Attachment B
Design services for Improvement at 71ntersections, City Project No. 681- ST, Federal Id. No. HSIPL 5257(040)
Final Ranking
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CITY OF SOUTH GATE ATT ACHMENT
LOCATION MAP c
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324
Item No. 12

CITYMANAGER'S
MAY 03 2!)23
Ciffl of South Gate

CITY COUNCIL
11-'t'D/3= v -

AGENDA BILL
For the Regular Meeting of: May 9, 2023
Originating Department: Community Development
SUBJECT: AGREEMENT WITH CRAIG COMMUNICATION TO PROVIDE COMMUNITY ENGAGEMENT SERVICES AS PART OF THE U.S. EPA 2023 COMMUNITY

BROWNFIELDS ASSESSMENT GRANT
PURPOSE: To award a Professional Services Agreement ("Agreement") for community engagement services to carry out the United States Environmental Protection Agency 2023 Communitywide Brownfields Assessment Grant.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Craig Communications to provide community engagement services in the amount not to exceed $52,810 for a two-year and six-month term; b. Appropriating $52,810 from the US EPA 2023 Communitywide Brownfields Assessment Grant; and
c, Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: Funding for the citywide brownfields assessment would come from the City's allocation of US EPA 2023 Communitywide Brownfields Assessment Grant. There is no impact to the General Fund.

ANALYSIS: The proposed Agreement supports the City Council goals of "encouraging economic development" and of "development and protecting strong sustainable neighborhoods". To implement the City's Economic Development Strategy and affordable housing goals, the City is looking to identify all potential sites that may be impacted by hazardous materials in the City's commercial and industrial areas and the Housing Element affordable housing sites. The City of South Gate has been awarded a $500,000 Community-Wide Brownfields Assessment Grant ("Grant") from the United States Environmental Protection Agency ("US EPA"). The period of the Grant is from October 1, 2022, to October 31, 2025. On April 25, 2023, the City Council entered into an agreement with SCS Engineers to implement the Grant's environmental communitywide assessment work plan. Additionally, the Grant requires the City to develop and implement a Community Engagement Plan ("CUP"). It is recommended the City select Craig Communications to develop and implement the CEP.

The Grant provides funding to inventory the larger target areas, and based upon a prioritization methodology, to characterized, assess, and conduct cleanup planning on a limited number of high potential revitalization/housing sites. The results will include an assessment of the properties in the 1 325
revitalization investment areas and identify and prioritize the sites that will achieve the City's economic reinvestment objectives. To support the implementation of the Grant, the EPA requires the development and implementation of a local CEP. The CEP will help the priblic understand the EPA Brownfields Assessment process and help the City identify community priorities for near and long-term cleanup and reuse of brownfield sites. The community engagement consultant who will work with the City, the environmental engineering company managing the brownfields assessment, the City's consultant, RSG, and community partners to lead efforts to inform the larger South Gate community of the Grant, obtain community feedback on how best to prioritize sites for economic and housing development, and provide ongoing communications on the progress and results of this effort. As a primarily Latinx community, all communications will need to be in both English and Spanish.

Summary of Proposals
The City issued an initial Request for Proposals (RFP) in January 2023 with an original budget estimate between $25,000 to $35,000 seeking professional services from qualified and experienced community engagement consultants to aSSiSt with creation and implementation of the Community Engagement Plan.

The RFP was issued to a select number of firms (five) who specialized in community engagement work in diverse communities. The firms were primarily located in the Los Angeles area. The RFP was due on February 21, 2023. The City received no responses to the RFP.

The consulting firms were contacted to understand why they didn't respond. Of those firms who responded to the City's inquiry, their concerns centered around the amount of the contract based on the scope of work required by the U.S. EPA grant and/or they had capacity issues that prevented them from taking on new projects at this time. Based on the feedback, the City reissued the RFP on March 30, 2023.

It expanded the budget to $53,000; which is within the budget limits of the EPA Grant. Additional firms were added to the solicitation who specialized in community engagement. In total, eight firms were sent the revised RFP. Based on the second solicitation, one firm, Craig Communications, submitted a proposal.

Craig Communications is a certified small, women-owned business that has provided stakeholder engagement services for over 20 years on a variety of high-profile, multi-million-dollar environmental remediation and mitigation projects across the state. Craig Communications has experience in perfortning a U.S EPA Brownfields Assessment Grant CEP's for the cities of Eureka and Oroville. They are experienced in engaging with a variety of diverse stakeholders and have developed best practices for reaching and collaborating with sensitive environmental justice communities. Craig Communications is experienced in working in the Brownfields arena which assist them and their clients in successfully navigate complex regulatory, governmental, community and communications challenges. Craig Communications corporate office is located in Oakland California, but they also have offices in Los Angeles serving the southern California region. The Los Angeles office will be the point of contact.

After a review of the proposal, Craig Communications was interviewed by the Community Development Department and RSG, a consultant to the Community Development Department. At the conclusion of the interview and reference check phase, it was determined that Craig Communication is a qualified and experience firm experienced in creating and implementing CEP's, understands US EPA Brownfields grants, has a reputation for implementing best practices and customer service, and has the resources available to provide a high level of service.
2 326
Provided below is a summary of experience, schedule of work, and pricing structure for SCS Engineers:

Company Experience
Craig Communications has over 20 years of experience providing stakeholder engagement services. The company is experienced in developing and implementing Community Engagement Plans US EPA Brownfield Comrminitywide Assessment grants. Craig Communications is skilled in working with Latinx communities. They have expertise in leading the development and execution of communication strategies and content across multiple platforms to diverse target groups. In addition to the skills and experience provided by Craig Communications, the contract scope includes funding for additional Spanish translation and interpretation services.

Schedule of Work and Pricing Structure
The Grant anticipates $53,000 towards community engagement efforts. The schedule of services will align with SCS Engineers who propose to accelerate the Grant term with the goal of completing the scope by December of 2024. However, this is a timeline to gaining property site access to undertake the work in a timely manner. Obtaining consent from the property owners is the role of the Community Development Department and the community engagement consultant. Though the goal is to complete the scope in an accelerated manner, the agreement anticipates the term to be completed by October 31, 2025.

Other Opportunities
The US EPA Grant does not provide funding for remediation, only site assessment work. The overall goal of the Communitywide Assessment Grant is to have a successful outcome and position the City and property owners to secure additional state and federal remediation funding.

BACKGROUND: The City received the US EPA Communitywide Brownfields Assessment Grant in October 2022. The Grant requires the procurement of a community engagement firm which has successfully developed and implemented CEP's. The goal is to commence the creation of the CEP in May 2023.

ATTACHMENTS: A. Proposed Agreement - Craig Communications, Inc., (including Exhibit "A" Scope of Work)
B. Request for Proposals
3 327

ATTACHMENT A

AGREEMENT FOR PROFESSIONAL SERVICES FOR COMMUNITY

ENGAGEMENT SERVICES BETWEEN THE CITY OF SOUTH GATE

AND CRAIG COMMUNICATIONS
This Agreement for Professional Services for Community Engagement Services ("Agreement") is made and entered into on May 9, 2023, by and between the City of Sorith Gate, a municipal corporation ("City"), and Craig Communications, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Community Engagement Services; and
WHEREAS, Consultant warrants to City that it has the reqriisite skills, knowledge, qualifications, manpower and expertise to perfon'n properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFOR, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Fifty-Eight Thousand Eight Hundred and Ten Dollars ($52,810) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Meredity Elguira, Director of Community Development or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thitty (30) days of receipt of the invoice.
5116863 l-L235.0 (Fonn Rev. 01/17/23)
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Agreement for Professional Services
Craig Communications