South Gate City Council
May 9, 2023

SOUTH GATE CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, May
9, 2023 at
6:30 p.m.

SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 879 7254 4029
HTTPS://US02WEB.ZOOM.US/J/87972544029
Call to Order/Roll Call With Invocation & Pledge

CALL TO ORDER:

Maria del Pilar Avalos, Mayor
INVOCATION:

Steve Costley, Acting Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:

Manuel Arana, Police Lt.

ROLL CALL:

Yodit Glaze, City Clerk
City Officials

MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze

VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz

COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios

CITY ATTORNEY
Raul F. Salinas

1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.

Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.

Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.

Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.

Public Hearings - NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.

Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
2 Reports And Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.

Consent Calendar Items

Agenda Items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13
and
14 are Consent Calendar Items. All
items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.

Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.

Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.

1. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the SG Municipal Code and the California Public Contract Code

The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:

Item 1 Report 05092023.pdf

2. Resolution declaring the City's Intention to approve an amendment to contract with CALPERS adding cost sharing program
for SGMEA, SGPMMA, SGDMA, and
SGPOA

The City Council will consider adopting a
Resolution
giving notice of
the City's intention
to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (CalPERS) to provide
employee cost sharing of 1% for local miscellaneous members in the South Gate Municipal Employees

Association, South Gate Professional Mid-Management
Association, and South Gate Division

Management Association, and 1% for classic local
police members in the South Gate Police Officers
Association beginning Fiscal Year 2023-24. (ADMIN SVCS) 3 Documents:

Item 2 Report 05092023.pdf

3. Resolution amending Resolution No. 6454 (Salary Reso and Position Classification Plan) approving the retitling of the General Maintenance Lead classification to Facilities Maintenance Lead Technician and respective Job Classification Specification, and updating the Salary Pay Table

The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) approving the retitling of the General Maintenance Lead classification to Facilities Maintenance Lead Technician and respective job classification specification, and updating the salary pay table. (HR) Documents:

Item 3 Report 05092023.pdf

4. Resolution amending Resolution No. 6454 (Salary Reso and Position Classification Plan) to approve the amended Job
Classification Specification for
the Principal Civil Engineer classification

The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to approve the amended job classification specification for the Principal Civil Engineer classification. (HR) Documents:

Item 4 Report 05092023.pdf

5. Resolution amending Resolution No. 6454 (Salary Reso and Position Classification Plan) approving the retitling the Deputy Director of Administrative Services, Human Resources & Risk Management to Deputy Director of Human Resources, and approving the update to the Job Classification Specification and Salary Pay Table

The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) approving the retitling of the Deputy Director of Administrative Services/Human Resources & Risk Management to Deputy Director of Human Resources, and approving the update to the job classification specification and salary pay table. (HR)
Documents:

Item 5 Report 05092023.pdf

6. Tweedy Mile Advisory Board Annual Report for FY 2023/24 and Resolution declaring the City's Intention to Levy and
Collect Assessments for FY 2023/24 for
the Parking and Business Improvement Area Business License, and scheduling a Public Hearing for June 13, 2023

4 The City Council will consider: (CM)
a. Approving the Tweedy Mile Advisory Board's Annual Report for Fiscal Year 2023/24; and

b. Adopting a
Resolution
declaring the City's intention to levy and collect assessments for
Fiscal Year 2023/24 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, and scheduling a Public Hearing for June 13, 2023.

Documents:

Item 6 Report 05092023.pdf

7. Resolution approving the Recertification of the Sewer System Management Plan as required by the State Water Resources Control Board

The City Council will consider: (PW)

a. Receiving and filing the 2023 Sewer System Management Plan dated January 30, 2023, and a presentation; and

b. Adopting a
Resolution
to certify the 2023 Sewer System Management Plan as
required
by the State Water Resources Control Board in their "Statewide General Waste Discharge
Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by
"WQ 2013-0058-EXEC".

Documents:

Item 7 Report 05092023.pdf

8. Resolution authorizing City to enter into a Cooperative Agreement with Caltrans to receive grant funds for the Urban Orchard Project

The City Council will consider adopting a
Resolution
to approve entering into a
Cooperative Agreement
with Caltrans as an initial step for the City to receive $5 million in grant funds for the construction of the Urban Orchard Project. (PW) Documents:

Item 8 Report 05092023.pdf

9. Amendment No. 2 to Contract No. 2020-10-CC with Tetra Tech for additional Design Services and to Extend Term for the Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST

The City Council will consider: (PW)
a. Approving
Amendment No. 2
to
Contract No. 2020-10-CC
with Tetra Tech to provide
additional design services in the amount of $97,461 and extending the term of the contract through June 30, 2024, retroactively effective beginning January 1, 2023, to 5 provide construction support services on the Garfield Avenue Complete Street Improvement Project, City Project No. 564-ST; and

b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.

Documents:

Item 9 Report 05092023.pdf

10. Amendment No. I to Contract No. 2022-82-AC with David Volz Design Landscape Architect, Inc., for additional Construction Support Services for the Hollydale Community Park Renovation, City Project No. 607-PRK

The City Council will consider: (PW)
a. Approving
Amendment No. 1
to
Contract No. 2022-82-AC
with David Volz Design
Landscape Architect, Inc., to provide additional construction support services for the construction of the Hollydale Community Park Renovation, City Project No. 607-PRK, at a cost not to exceed $41,298, and extending the contract term through December 31, 2023; and

b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

Documents:

Item 10 Report 05092023.pdf

11. Agreement with KOA Corporation for Design and Construction Services for the Traffic Improvements at the Intersections
along California Avenue and Southern
Avenue, City Project No. 681-ST

The City Council will consider: (PW)

a. Approving an
Agreement
with KOA Corporation to prepare design and construction documents for the Traffic Improvements at Intersections along California Ave and Southern Ave, City Project No. 681-ST, in an amount not to exceed $197,647;

b. Appropriating $53,000 in the Highway Safety Improvement Program funds and $14,000 in the Road Mitigation Funds to fund the proposed Agreement and staff time for the Traffic Improvements at Intersections along California Ave and Southern Ave, City Project No. 681-ST; and

c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

Documents:

Item 11 Report 05092023.pdf
6 12. Agreement with Craig Communications for Community Engagement Services as part of the US EPA 2023 Communitywide Brownfields Assessment Grant

The City Council will consider: (CD)

a. Approving an
Agreement
with Craig Communications to provide community
engagement services in the amount not to exceed $52,810 for a two-year and six-month term;

b. Appropriating $52,810 from the US EPA 2023 Communitywide Brownfields Assessment Grant; and

c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

Documents:

Item 12 Report 05092023.pdf

13. Firewall License Renewal with NUMA Networks for a 1-year term

The City Council will consider: (ADMIN SVCS)
a. Approving a firewall license renewal with NUMA Networks for a one-year term in the amount of $58,615; and

b. Authorizing the issuance of a Purchase Order to NUMA Networks for the license renewal.

Documents:

Item 13 Report 05092023.pdf

14. Purchase of a 2024 Ford F-750 Gas Regular Cab Boomtruck from Nixon-Egli Equipment Co through Sourcewell for the Electrical Division in Public Works

The City Council will consider: (PW)

a. Authorizing the purchase of a 2024 Ford F-750 Gas Regular Cab Boomtruck from Nixon-Egli Equipment Co., through the Sourcewell Co-Opt Purchasing Program, in an amount not-to-exceed $358,322, for the Electrical Division and appropriating $55,967 in Capital Asset & Equipment Replacement Funds to fully fund the purchase; and

b. Authorizing the City Manager to execute the documents necessary to purchase the Boomtruck in forms acceptable to the City Attorney.

Documents:

Item 14 Report 05092023.pdf
Reports, Recommendations And Requests
7 15. Universal Waste Systems Transition Update

The City Council will consider receiving and filing a presentation from Universal Waste Systems (UWS) on the transition of residential and
commercial solid waste, recycling and
organics recycling collection services. (PW)
Documents:

Item 15 Report 05092023.pdf

16. Warrant Register for May 9, 2023

The City Council will consider approving the Warrant Register for May 9, 2023. (ADMIN SVCS)

Total of Checks: $1,603,389.99 Less: Voids $ (14,557.54) Less: Employee Payroll Deductions
$ (368,193.69)
Grand Total: $1,220,638.76

Cancellations: 94565, 96134, 96548, 97786, 97822, 97927, 97934, 98150, 98322, 100468, 100928
Documents:

Item 16 Report 05092023.pdf
Adjournment

I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on May 4, 2023, at 9:05 a.m., as required by law.

Yodit Glaze
City Clerk

GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:

City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any 8 other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.

Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.

Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.

To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.

STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.

SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
9 Item No. 1

CITYMANAGER'S OFFICE
MAY 03 2€!23
4-8o41
Ciffl of South Gate

CITY COUNCIL
AGENDA JB3JILL
Department Director:

For the Regular Meeting o'f: May 9, 2023
Cervantes nis Jeffers
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND

AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-Pa WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND

THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding, The Los Angeles County Department of Public Health, Solid Waste Division issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.

RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.

FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $25.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below.

ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"). The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. 1 10
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code {S) 1.54.470 and California Public Contract Code €3 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding, where certain emergency conditions are found to have occurred.

Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due the public safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City's City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids to let contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.

The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation.

Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:

1. NR Development Inc. was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities.

2. Met with NR Development Inc. to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc. is no longer providing any project services or maintenance activities.

3. City forces are providing maintenance services and providing security services through a contract.

4. Coordination with the Trust for Public Land to complete the process to prepare the technical documents necessary to secure a replacement contractor. Preliminarily selected a recommended interim contractor; conducted a field review; and received a 2 11
fee proposal for the interim maintenance and construction activities approved by the LEA. Receive a proposal from the contractor and have begun negotiations.

5. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on Aprill8, 2023.

BACKGROUND: The Project is a part of the Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. The two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.

The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.

The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the Local Enforcement Agency ("LEA") for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the State minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.

Construction is currently at the 80% completion stage. Improvements that have been substantially completed include but are not limited to rough grading, drop inlet for storm water diversion structures in the Bandini Charu'iel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroorn/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.

The Project has received the listed grants:
3 12
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Rivers and Mountains Conservancy Funds $4,404,798
TPL
Private Donations $90,000
Total $25,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 13
Attachment A
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH GATE, CALIFORNIA, DECLARING AN

EMERGENCY STILL EXISTS AND AUTHORIZING

RF,PAIR, REPLACEMENT OR MAINTENANCE

ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE

URBAN ORCHARD PROJECT WITHOUT PUBLIC

BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURES OF THE SOUTH GATE

MUNICIP AL CODE AND THE CALIFORNIA PUBLIC

CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; and WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete; and
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order"); and
WHEREAS, the City has terminated its construction agreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; and WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); and WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids.

Page l of 3
r 14

NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF

THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:

1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and

2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and

3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency.

NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals and findings are true, correct, and incorporated herein by reference.

SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the City Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.

SECTION 3: At each regularly scheduled meeting of the City Council after the date of the original Resolution, dated February 6, 2023, until further notice from the City Council, the City Manager has and shall continue to presentto the City Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.

SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the City Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.

SECTION 5. The City Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids.

SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the City Council.

15 SECTION 7. The City Clerk shall certify the adoption of this Resolution, which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May, 2023.

CITY OF SOUTH GATE
By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

Radl F. Salita's, City Attorney

16 elTVMANAU'R!SUFFICE
MAY D 2 2023
'A:ioyivtz City of South Gate
Item No. 2

CITY COUNCIL

AGENDA ENLL
For the Regular Meeting of: May 9, 2023
Originating Department: Administrative Services
Departmetzt Director:

Kristopher Ryan
City Manager:
kJe,ffers
SUBJECT: RESOLUTION APPROVING THE CITY'S INTENT TO APPROVE AN

AMENDMENT TO THE CONTRACT WITH CALIFORNIA PUBLIC EMPLOYEES'

RETIREMENT SYSTEM TO IMPLEMENT A COST SHARING PROGRAM BETWEEN

THE CITY AND SOUTH GATE MUNICIPAL EMPLOYEES ASSOCIATION, SOUTH GATE

PROFESSIONAL MID-MANGEMENT ASSOCIATION, SOUTH GATE DIVISION

MANAGMENT ASSOCIATION, AND SOUTH GATE POLICE OFFICERS ASSOCIATION PURPOSE: To consider adopting a resolution giving notice of the City's intent to approve a contract amendment between the City of Sorith Gate ("City") and the Board of Administration of the California Public Employees' Retirement System ("CalPERS") to implement a cost sharing program between the City and the Sorith Gate Municipal Employees Association ("MEA"), Soutli Gate Professional Mid- Management Association ("PMMA"), South Gate Division Management Association ("DMA"), and Soutli Gate Police Officers Association ("POA").

RECOMMENDED ACTION: Tlie City Council will consider adopting a Resolution giving notice of tlie City's intention to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (CalPERS) to provide employee cost sliaring of 1% for local miscellaneous members in tlie South Gate Municipal Employees Association, South Gate Professional Mid-Management Association, and South Gate Division Management Association, and 1% for classic local police members in the South Gate Police Officers Association begiruiing Fiscal Year 2023-24.

FISCAL IMPACT: The estimated savings from implementing tlie cost sharing program is $212,400 in Fiscal Year 2023-2024 and an additional$l79,000 in Fiscal Year 2024-25.

ANALYSIS: None
BACKGROUND: The City's current contract with CalPERS provides that all employees pay the full employee share toward tlieir retirement benefit. That contribution percentage differs based on whetlier tliey are "Classic" unit members or "PEPRA" unit members. During the most recent contract negotiations between tl'ie City and all labor groups, each labor group agreed to have their members paiticipate in a cost sharing program. Tlie South Gate Police Management Association ("SGPMA") was tl'ie first labor group to paiticipate in the cost sharing program by having all their "Classic" rinit members contribute 2% of tlieir salary toward the City's share of their retirement benefits beginning in 1 17
FY 2022-23. Tlie final ordinance amending tlie CalPERS contract for tlie cost sharing program with SGPMA was approved by the City Council at its February 14, 2023, meeting by adopting Ordinaiice No. 2023-01-CC.

Tlie City Council also approved tlie Tentative Agreements between the City and MEA, PMMA, DMA and POA agreeing to also paiticipate in a cost sharing program beginning in FY23-24. More specifically, in addition to a 4% Cost of Living Adjustment ("COLA") increase to base salaries in FY 2023-24 for POA, the POA agreed in tlie TA to liave only "Classic" unit members pay 1% towards the member's CalPERS contribution. In addition to a 3.5% COLA increase in FY 2023-24 for MEA, PMMA, and DMA, each labor group agreed in their TA to have both "Classic" and "PEPRA" members pay an additional 1% towards the member's CalPERS contribution. The cost sharing prograi'n for eacli labor group is pursuant to California Government Code 20516(a) and will be effective tlie full first payroll period in July 2023.

Staff began working witli CalPERS to amend the City's contract to implement tliis cl'iange in March 2023 and received approval and tlie necessary information to move foi'ward on April 26, 2023.

Tlie cost sharing arrangement lias already been agreed ripon between tlie City and MEA, PMMA, DMA and POA tl'uaorigh tlie Tentative Agreements approved by tlie City Council on July 26, 2022 and September 13, 2022. CalPERS required the City to provide more specificity on the agreed-to cost sliaring arrangement, which tl'ie City did by providing the TA and approved resolution for each grorip.

In order to proceed witl'i amending the City's contract witli CalPERS for cost sliaring, CalPERS requires a Resokition of Intention, an election of employees agreeing to the contract change, and adoption of an ordinance amending the City's contract witli CalPERS. This amendment would riltimately bring the CalPERS contract in alignment witli tlie current adopted Tentative Agreements The CalPERS contract amendment is straiglitforward; tlie only change is that it will provide for employee cost sliaring of 1% for local miscellaneous members in tlie Soutl'i Gate Municipal Employees Association, Soritli Gate Professional Mid-Management Association, and South Gate Division Management Association, and 1% for classic local police members in the South Gate Police Officers Association. The additional amounts paid by tlie employee toward the City's contribution will be credited to eacli member's PERS account as normal contributions and will allow the City to process the frill contribution as tax deferred compensation in accordance witli IRC414(h)(2).

According to CalPERS procedures, an amendment to tlie contract that clianges tlie employees' rate of contribution reqriires a secret ballot election among the employees affected. That election must follow Corincil adoption of the Resolution of Intention and precede adoption of the final documents.

Following the adoption of tliis Resohition, tlie notice of election will be posted conspicuorisly in the department over a period of seven days tliat include a weekend. The CalPERS contract cai'uiot be amended if a majority of the affected members vote to disapprove of the proposed plan. Shorild n'iembers of each of tlie labor groups vote to approve the cost sharing plan as already agreed to in the TA, tlien staff will proceed witli the following:

1. Public hearing proposing First Reading of Ordinance amending the CalPERS contract at the May 23, 2023 City Council meeting.

2. Final adoption of Ordinance at the June 13, 2023 City Council meeting.

3. Contract Amendment effective July 14, 2023.
2 18
Effective tl'ie first fiill pay period in July 2024, SGPMA agreed in the TA to have "PEPRA" unit members pay 2% towards the employer CalPERS contribution as cost sliaring. Moreover, POA also agreed to have all "Classic" rinit members contribute an additional 1% towards the member's CalPERS contribution and "PEPRA" unit members begin contributing 1% towards the employer CalPERS contribution beginning in FY24-25. Staff will returii to City Council in Spring 2024 to begin the process of amending the contract for these provisions.

ATTACHMENT: Proposed Resolution
3 19
RESOLUTION NO.

CITY OF SOUTH GATE,

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, DECLARING THE CITY'S INTENTION TO

APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD

OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES'

RETIREMENT SYSTEM AND THE CITY OF SOUTH GATE
WHEREAS, tlie Public Employees' Retirement Law permits tlie paiticipation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets fortli the procedure by whicli said public agencies may elect to subject tliemselves and tlieir employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by tlie governing body of the public agency of a resolution giving notice of its intention to approve an ainendment to said contract, which resotution sliall contain a suminary of the change proposed in said contract; and
WHEREAS, tlie following is a statement of the proposed change:

To provide Section 20516 (Employees Sharing Additional Cost) of 1% for local miscellaneous members in tlie Sorith Gate Municipal Employees Association, South Gate Professional Mid-Management Association, Sorith Gate Division Management Association, and 1% for classic local police members in the South Gate Police Officers Association.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Tlie City Council does liereby declare that tlie above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Corincil does hereby give notice of intention to approve an amendment to tlie contract between tlie City and tlie Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached liereto as "Exhibit A," and by this reference made a pait liereof.

SECTION 3. Tlie City Clerk sliall certify to tlie adoption of tl'iis Resolution which sliall be effective upon its adoption.

Page I of 2 4 20
PASSED, APPROVED, and ADOPTED on tliis 9'h day of May 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

Raril F. Salinas, City Attoriiey

A
CalPERS

EXHIBIT A
California
Public Employees' Retirement System

AMENDMENT TO CONTRACT
Between the
Board of Adminiskotion
California Public Employees' Retirement System
and the
City Council
City of South Gate
The Board of Administration, Catifornia Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective March 1, 1949, and witnessed January 24, 1949, and as amended effective August 1, 1952, November 1, 1952, May 1, 1958, August 1, 1964, November 16, 1969, October 15, 1972, February 4, 1973, September 2, 1973, July 6, 1975, April 22, 1979, October 17, 1982, April 27, 1983, January 14, 2001, June 30, 2001, July 1, 2002, May 12, 2€)10, August 26, 2017, and March 26, 2023, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:

A. Paragraphs 4 through 17 are hereby stricken from said contract as executed effective March 26, 2023, and hereby replaced by the following paragraphs numbered 1 through 17 inclusive:

1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein un!ess otherwise specifically provided. "Normal retirement age" shall mean age 55 for classic local miscellaneous members, age 62 for new local miscellaneous members, age 50 for classic local safety members, and age 57 for new local safety members.
6 22
Public Agency shall participate in the Public Employees' Retirement System from and after March 1, 1949, making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.

PubficAgency agrees to indemnify, defend and hold harrmess the California Public Employees' Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees' Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorney fees that may arise as a result of any of the following:
(a) Public Agency's election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency's prior non-CalPERS retirement program. (b) Any dispute, disagreement, claim, or proceeding (including without limitation arbitration, administrative hearing, or litigation) between Public Agency and its employees (or their representatives) which relates to Public Agency's election to amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees' existing retirement benefits, provisions or formulas.
(c) PublicAgency'sagreementwithathirdpartyotherthanCalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided underthis Contract and provided for underthe California Public Employees' Retirement Law.

4. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); C. Employees other than local safety members (herein referred to as local miscellaneous members).
7 23

5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:
a. PERSONS EMPLOYED IN THE CLASS OF CROSSING GUARD
HIRED ON OR AFTER SEPTEMBER 2, 1973.

Prior to January 1, 1975, those members who were hired by Public Agency on a temporary and/or seasonal basis not to exceed 6 months were excluded from PERS membership by contract. Government Code Section 20338 superseded this contract provision by providing that any such temporary and/or seasonal employees are excluded from PERS membership subsequent to January 1, 1975. Legislation repealed and replaced said Section with Government Code Section 20305 effective July q, 1994.

The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment before and not on or afier July 4, 2002, shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full).

The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment on or affer July 1, 2002, sha!l be determined in accordance with Section 21354.5 of said Retirement Law (2.7% at age 55 Full).

The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Full),
10, The percentage of final compensation to be provided for each year of credited prior and current service as a classic local safety member shall be determined in accordance with Section 21362.2 of said Retirement Law (3% a age 50 Full).

41. The percentage of final compensation to be provided for each year of credited prior and current service as a new local safety member shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).
"12. Public Agency elected and elects to be subject to the following optional provisions:
a, Sections 21624 and 21626 (Post-Retirement Survivor Allowance). b. Section 20042 (One-Year Final Compensation) for classic members only.
8 24
Section 20614, Statutes of 1978, (Reduction of Normal Member Contribution Rate), From April 22, 1979, and until October 17, 1982, the normal local miscellaneous member contribution rate shall be 3,5% and 4.5% for local safety members. Legislation repealed said Section effective September 29, 1980.
d. Section 20690, Statutes of 1980, (To Prospectively Revoke Section 20614, Statutes of 1978),
e. Section 21024 (Military Service Credit as Public Service) for local miscellaneous members only.

Section 20965 (Credit for Unused Sick Leave) for local miscellaneous members only.
g. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members only.
h. Section 20903 (Two Years Additional Service Credit).

Section 21583 (Additional Opportunity to Elect 1959 Survivor Benefits) for local miscellaneous members only.

Section 205'l6 (Employees Sharing Additional Cost):

From and after March 26, 2023, 2% for classic local police members in the South Gate Police Management Association
From and after the effective date of this amendment to contract, 1% for local miscellaneous members in the South Gate Municipal Employees Association
From and after the effective date of this amendment to contract, 1% for local miscellaneous members in the South Gate Professional Mid- Management Association
From and afier the effective date of this amendment to contract, 1% for local miscellaneous members in the South Gate Division Management Association
From and after the effective date of this amendment to contract, 1 % for classic local police members in the South Gate Police Officers' Association
9 25
The portion of the employer's contribution that the member agrees to contributefrom his or her compensation, over and above the member's normal contribution ("Cost Sharing Percentage"), shall not exceed the Employer Normal Cost Rate, as that rate is defined in the CalPERS Actuarial Valuation for the relevant fiscal year, If the Cost Sharing Percentage will exceed the relevant Employer Norma) Cost Rate, the Cost Sharing Percentage shall automatically be reduced to an amount equal to, and not to exceed, the Employer Normal Cost Rate for the relevant fiscal year.

13. PublicAgency,inaccordancewithGovernmentCodeSection20790,ceased to be an "employer" for purposes of Section 20834 effective on July 6, 1975.

Accumufated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834.
14, Public Agency shalI contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System.
15, PublicAgencyshallalsocontributetosaidRetirementSystemasfollows:
a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. b. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law,

16. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law,
10 26
17, ContributionsrequiredofPublicAgencyanditsemployeesshallbepaidby Public Agency to the Retirement System within fiffeen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.

B. This amendment shall be effective on the
BOARD OF ADMiNlSTRATION

PUBLIC EMPLOYEES' RETIREMENT SYSTEM
day of

CITY COUNCIL

CITY OF SOUTH GATE
BY BY
PROGRAMS DMSION ,@
AMENDMENT CalPERS ID #7499696720
PERS.CON-702A
11 27
Item No. 3
CIT!' irisNAGER'S OFFICE
MA\ 03 2'223 City of South Gate
CITY COtJNCIL

AGENDA IBTLL
For the Regular Meeting o'f: May 9, 2023
Originating Department: Human Resources
Human Resources Director:
n Hamilton
Ciff Manager:

Chris ,A
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE

RETITLING OF THE GENERAL MAINTENANCE LEAD POSITION TO FACILITIES

MAINTENANCE LEAD TECHNICIAN, INCLUDING THE JOB CLASSIFICATION

SPECIFICATION, AND UPDATE THE SALARY RANGE AND SALARY PAY TABLE PURPOSE: To retitle the General Maintenance Lead position to Facilities Maintenance Lead Technician and update the respective job classification specification and salary table.

RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) approving the retitling of the General Maintenance Lead classification to Facilities Maintenance Lead Technician and respective job classification specification, and updating the salary pay table.

FISCAL IMPACT: Approving the retitling and job classification specification for the Facilities Maintenance Lead Technician will have no fiscal impact to the Fiscal Year 2022/23 Adopted Budget.

ANALYSIS: The Public Works Department's Field Operations Division performs and oversees a variety of important City functions, including facilities maintenance, graffiti abatement, street maintenance, electrical maintenance, water services, sewers, solid waste, and fleet management.

The Facilities Division operates and maintains over 300,000 square feet of public facilities citywide, inclusive of City Hall, three Public Works buildings, three Police Department buildings, 12 water well sites, five water reservoir buildings, nine Park and Recreation buildings, 13 park restroom buildings, and nine park playgrounds. The Facilities Division provides a wide range of maintenance services that include maintenance of fire extinguishers, first aid kits and stations, eye wash stations, AED stations, playground and park equipment, a commercial pool system and equipment, carpentry, electrical, plumbing, painting, roofing, and welding and fabrication. The Facilities Division also manages seven large maintenance contracts (2-Way Radio Equipment/System, Burglar/Security and Access Control, Surveillance Camera Systems, Fire/Life Safety, HVAC, Janitorial and Pest Control).

I
28 The Facilities Maintenance Lead Technician is distinguished from the Facilities Maintenance Technician and Specialist classifications due to its supervisory responsibilities in support of the General Maintenance Foreman for the advancement of the facilities maintenance and graffiti abatement programs. The Facilities Maintenance Lead Technician will supervise the activities of others, perform advanced technical and specialized skilled maintenance functions, and perform a full range of other similar duties.

In the Fiscal Year 2022/23 Adopted Budget, and in support of these Facilities Division operations, the City Council approved the following positions: Electrical and General Maintenance Superintendent, Electrical Foreman, Lead Electrician, Journeyman Electrician, Electrician II, and two (2) Electrician I positions. Additionally, the City Council approved a General Maintenance Lead, Facilities Maintenance Specialist, four (4) Facilities Maintenance Technician II's, four (4) Facilities Maintenance Technician I's, and two (2) Graffiti Removal Workers.

The General Maintenance Lead is a new position, and it requires the creation of a new job classification specification; however, based on the titles of the job classifications this position is charged to lead, approval is being sought to change the title of this position to Facilities Maintenance Lead Technician. Further, approval is sought to approve the attached job classification specification for Facilities Maintenance Lead Technician, which identifies the duties and responsibilities of the position. The Job Classification Specification is used to provide the minimum qualifications to screen potential applicants for the position, to use during the interview and hiring process, and to aid in providing the employee in understanding his/her job requirements once hired. The Public Works Department has agreed with the Miscellaneous Employees Association (MEA) that it will not recruit for this position until at least three existing employees meet the minimum qualifications of the Facilities Maintenance Lead Technician.

The proposed salary range for the Facilities Maintenance Lead Technician ($5,384-$6,544 per month) is based upon the same salary range of the existing Graffiti Lead Worker and Street Lead Worker.

BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.

Human Resources staff worked with the Public Works Department to develop the job classification specification for the Facilities Maintenance Lead Technician. Staff also corresponded with the MEA Board Members to inform them of the new classification, and they agree with the job classification updated title and classification specification and pay range.

ATTACHMENT: Proposed Resolution (including job classification specification and salary pay table)
2 29
RESOLUTION NO.

CITY OF SOUTH GATE
LOS ANGELES COtJNTY, CALIFORNIA
RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY RESOLUTION

AND POSITION CLASSIFICATION PLAN) TO APPROVE THE RETITLING

OF THE GENERAL MAINTENANCE LEAD POSITION TO FACILITIES

MAINTENANCE LEAD TECHNICIAN, INCLUDING THE JOB

CLASSIFICATION SPECIFICATION, AND UPDATE THE SALARY RANGE

AND SALARY PAY TABLE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be perfori'ned by employees in the City's various departments; and
WHEREAS, the City desires to approve the retitling of the General Maintenance Lead job classification to Facilities Maintenance Lead Technician in the Public Works Department; and
WHEREAS, the City desires to approve the job classification specification for the position of Facilities Maintenance Lead Technician in the Public Works Department; and WHEREAS, the City desires to approve the adjustment of the salary pay table to update the respective salary range for the Facilities Maintenance Lead Technician.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2, The City Council does hereby approve the retitling of the General Maintenance Lead job classification to Facilities Maintenance Lead Technician.

SECTION 3. The City Council does hereby approve and adopt the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the job classification specification for the position of Facilities Maintenance Lead Technician.

SECTION 4. The City Council does hereby approve and adopt the proposed job specification for the Facilities Maintenance Lead Technician classification attached hereto as Exhibit "A." SECTION 5, The City Council does hereby approve and adopt the proposed Pay Table attached hereto as Exhibit "B."
Pagelof2
30 SECTION 6. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May 2023.

CITY OF SOUTH GATE:

BY:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:
/E'4'ai2c#rn"eyO-

31 EXHIBIT "A"
Ciffl of South Gate

CLASS SPECIFICATIONS AND A'ITRIBUTES

FACILITIES MAINTENANCE LEAD TECHNICIAN

DESCRIPTION
Under general supervision, serves as lead worker for the General Maintenance Division to supervise facility maintenance and graffiti abatement staff. Plans, schedules, perforins, and supervises staff in the perfonnance of a variety of skilled and semi-skilled labor duties for tlie maintenance of city buildings, park buildings, playground equipment, commercial pool and spa equipment, andfacilities maintenance. Performs and supervises tasks involving carpentiy, plumbing, and minor electrical, metal fabrication/welding, brazing, and HVAC maintenance and repair. Plans, scliedules, and supervises graffiti abatement staff for tl'ie oversight and operation of graffiti abatement program.

Operates and maintains a variety of different machinery, equipment and tools, and inspection of city buildings and facilities for necessary maintenance or repair.

CLASS CHARACTERISTICS
Tlie Facilities Maintenance Lead Technician is a journey level classification of the Facilities Maintenance series. It is distinguished from tlie Facilities Maintenance Technician and Specialist position by its duties to support the General Maintenance Foreman in tl'ie supervision oftlie facilities maintenance and graffiti abatement program. Incumbent supervises activities of others, perforins advanced tecbnical and specialized skilled maintenance functions, andperforins a full range ofduties for tlie class with general supervision and oversite.

SUPERVISION RECEIVED
Works under the direct supervision of the General Maintenance Foreman and/or Electrical and General Maintenance Superintendent

SUPERVISION EXERCISED
Exercises direct supervision over subordinate staff in execution of assigned duties in facilities maintenance and graffiti abatement.

ESSENTIAL FUNCTIONS
Essential functions may include any of tlie following representative duties, knowledge, and skills for tliis classification. This is not a compreliensive listing of all functions and duties performed by incumbents of tliis class; employees may be assigned duties wliicli are not listed below; reasonable accommodations will be made as required. Tlie job description does not constitute an employment agreement and is subject to cliange at any tiine by tlie employer. Essential duties and responsibilities may include, but are not limited to, tlie following:

ASSiStS the General Maintenance Foreman witli daily persoru'iel administration and performance of assigned duties; provides guidance, teclu'iical support, and training to division staff. ASSiStS in evaluating performance and plaiu'iing the daily work schedules of Facility Maintenance Technicians/Specialist and Graffiti Abatement Workers. Fills in for the General Maintenance Foreman in their absence.

Ability to communicate effectively, orally and in writing, witli personnel, contractors, facility users, specialized repair persoru'iel, building, fire and health inspectors, and city staff in various departments. Coordinates contractors' and vendors' work, and monitors performance. Obtains contract proposals for a variety ofprojects including carpeting, roofrepairs, fences, painting, window replacement, and otlier contracted services. Participates in infonnal and formal Request forProposals 6 32
GENERAL FACILITIES LEAD TECHNICIAN (cont.)
(RFP) processes.

Perfonns maintenance andrepair tasks sucli as surface preparation forpainting, caipentry, andrepair or maintenance of plumbing equipment/systems, pool system equipment, mechanical, and minor HVAC and electrical. ASSiStS and advises technicians in perfoiming difficult or technical tasks.

Moves furniture and equipment. Perforins maintenance on park, playground and atliletic equipment, pumps, and the aquatic complex.

Maintains knowledge of Citypolicies andprocedures; safe workpractices andliazards; training and communications techniques; tools and equipment; and facilities maintenance procedures, tecliniques, and materials.

Knowledge of work zone safety teclmiques and practices sucli as the use of road signs, cones, and barricades to route traffic in a safe maru'ier.

Prepares and maintains inventory stock of materials and supplies. Mix paints, clean, and maintain paint spray equipment and brusl'ies.

Keep detailed daily manual records and logs; gather data and compile records, make field computations, investigate, and troubleslioot problems.

Knowledge of tlie use of computers and related software to maintain and manage records. Use a handheld or personal computer to input data and retrieve work orders. Ability to use a computer and related software to input, query and maintain data.

Ability to use a wide variety of descriptive data and information, such as engineering plans and blueprints, electrical diagrams, building codes, purcliaserequests, contracts, tiine sheets, work orders, employee requests, invoices, memos, safety liandbooks, policies, procedures, correspondence, and general operating manuals.

May be required to work weekdays, weeknights, and or weekends; must be able to work shifts on a seven (7) day basis to meet operational needs of tlie Facilities Maintenance Division and Graffiti Abatement Program; must be able to perform standby functions as requiredto meet operationalneeds of the Facilities Maintenance Division and Graffiti Abatement Program.

Ability to diagnose and troubleslioot maintenance and repair problems and determine appropriate metliods to resolve the problem.

Abilitytorecognizepotentialsafetyissuesandtakeappropriatecorrectiveaction. Knowledgeofthe principles, metl'iods and techniques of professional carpentry, air conditioning, and maintenance of buildings and facilities.

Knowledge oftlie principles, metliods and teclmiques ofrepair and maintenance of locks andkeying methods. Knowledge of function, purpose and safe operation of hand and power tools and shop madiinery used in facilities maintenance tasks. Knowledge of ADA regulations related to building accessibility and methods for retrofitting facilities.

Knowledge of graffiti removal methods, equipment and vehicles, paint mixing and color matcliing techniques, solvents, materials, and supplies. Knowledge of tlie repair and tlie set-up traffic control devices for work zone traffic control and worker safety. 7 33
GENERAL FACILITIES LEAD TECHNICIAN (cont.)
Supervise staff in tlie removal of graffiti from City facilities, operation of equipment, and vehicles and equipment repairs.

May participate in community neighborhood clean-up meetings and activities. May provide information to the public regarding graffiti removal services offered by the City.

Coordinate with tlie Police Department and perforin work in support of Crime Prevention activities sucl'i as collecting evidence from tlie scene of graffiti incidents, logging locations of graffiti, taking pictures and providing assistance with specialized prevention programs.

QUALIFICATIONS
Education and Experience
Any combination of education and/or experiencethathasprovidedtheknowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be graduation from liigh school or equivalent AND six (6) years of general maintenance experience witliin building maintenance, electrical, carpentry, painting, plumbing, and repair work.

License/Certification/ Special Req.uirements*
Possession of a valid California Class C Driver's License and a satisfactory driving record isrequired at time of appointment and througliout employment in this position. Possession of tlie following are required at time of appointment and throughout employment in this position: Aerial Boom lift Operator Certification, Aquatic Facility Operator Certification, Work Zone Safety Certification, Confined Space Training, and First Aid/CPR. Possession of tlie Playground Safety Inspection Certification is required within 12 months of appointment.

This classification is subject to random drug/alcohol testing pursuant to Department of Transportation guidelines/requirements.

Knowledge, Skills, and Abilities
Knowledge ofi Methods, materials, components, tools, and equipment used in general construction, plumbing and welding work; applicable building and welding codes; safety laws and regulations related to welding work; federal, state, and local laws, codes, and regulations governing welding, cutting, and brazing applicable to assigned duties. Knowledge of carpentry, electrical, plumbing, locksmitli, and HVAC maintenance practices and troubleshooting procedures; building and facility construction andrepair methods and techniques; specializedtools and equipment used in building and facilities maintenance, including the use of electrical and electronic monitoring equipment; safety standards andpractices; graffiti abatement, equipment, andremovalmethods; andeffectivecustomer service techniques. Knowledge of computers, computer software, blueprints, electrical diagrams, building codes, ADA regulations, and confu'ied spaces.

Skill and Ability to: Perform professional carpentry, and maintenance of buildings and facilities.

Effectively use a computer and computer software. Manage workloads, deadlines, and supervise otlier staff. Operate power tools and equipment; perform mathematical calculations; understand and follow oral and written directions; keep accurate records; perform minor maintenance repairs for heating and cooling systems; perfornn skilled maintenance work related to public buildings and facilities; safely operate hand and power tools, including testing devices. Inspect city buildings and facilities for necessary maintenance or repair. Provide oversite and training to other classifications related to tliis position.
8 34
GENERAL FACILITIES LEAD TECHNICIAN (cont.)
ADDIT IONAI, INFORMAT ION:

CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:

An incumbent appointed to tl'iis position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to tlie City of South Gate. An employee assigned a City vehicle must acknowledge receipt andunderstanding of CityAdrninistrativeRegulations covering the use of City vehicles.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Tlie pliysical demands and work environinent described l'iere are representative of tliose tliat must be met by an employee to successfully perform tlie essential functions of tliis job. Reasonable accommodations may be made to enable individuals witli disabilities to perfon'n tl'ie essential functions. Wl'iileperforiningtliedutiesofthisjob,theemployeeisfrequentlyrequiredtowalk,stand, stoop, bend, lean, tum, twist, crouch, talk or l'iear. The employee is frequently required to use hands and fingers to handle, or feel objects, tools, or controls; and reacli witli hands and arms. Incumbents are occasionally exposed to l'iazardous conditions and must occasionally work at lieights of up to 45 feet. The employee must occasionally li:ft and/or move up to 75 pounds, kneel, squat, pusli, pull, and reacl'i above and below shoulder level. Specific vision abilities required by tliis job include close vision, long distance, color perception and tlie ability to adjust focus. Incumbents usually work in a sliop environment but can be exposed to adverse environmental conditions including performing work around moving macliinery, equipment, vehicles, noise, dust, dirt, gas, and fumes. Tlie noise level in tlie work environment is usually noisy. Incumbents are occasionally exposed to adverse environmental conditions.

FACILITIES MAINTENANCE LEAI) TECHNICIAN
5/9/23
9 35

EXHIBIT B
Salary Pay Table
Pay Plan Category I - South Gate Municipal Employees Association (Civil Service) Effective 05-09-2023
Step A Step B Step C Step D Step E
500 TYPISTCLERK 3,442 3,614 3,795 3,985 4,184
500 CITYHALLRECEPTIONIST 3,442 3,614 3,795 3,985 4,184 502 GRAFFITIREMOVALWORKER 3,698 3,883 4,077 4,281 4,495 503 CUSTODIAN 3,714 3,900 4,095 4,299 4,514
504 COMMUNITYDEVELOPMENTTECHI 3,786 3,975 4,"174 4,383 4,602 505 BILLING&SHIPPINGCLERK 3,877 4,071 4,274 4,488 4,713 505 INTERMEDIATETYPISTCLERK(PARKS) 3,877 4,071 4,274 4,488 4,713 505 0FFICEASSISTANT-GENERAL 3,877 4,071 4,274 4,488 4,713 505 0FFICEASSISTANT-HR 3,877 4,071 4,274 4,488 4,713 505 0FFICEASSISTANT-POLICE 3,877 4,071 4,274 4,488 4,713 506 GROUNDSMAINTENANCEWORKER 3,890 4,085 4,289 4,503 4,728 506 FACILITIES MAINTENANCE TECHNICIAN I 3,890 4,085 4,289 4,503 4,728 506 PARK FACILITIES MAINTENANCE WORKER 3,890 4,085 4,289 4,503 4,728 507 WATERMETERREADERI 4,018 4,219 4,430 4,651 4,884 508 POLICERECORDSSPECIALIST 4,026 4,227 4,438 4,660 4,893 509 SENIORTYPISTCLERK 4,053 4,255 4,468 4,691 4,926 510 BUSINESSLICENSECLERK 4,093 4,298 4,513 4,738 4,975 510 CUSTOMERSERVICEREPRESENTATIVE 4,093 4,298 4,5"l3 4,738 4,975 510 INTERMEDIATEACCOUNTCLERK-Acct 4,093 4,298 4,513 4,738 4,975 510 INTERMEDIATEACCOUNTCLERK-POLICE 4,093 4,298 4,513 4,738 4,975 511 CMLIANCUSTODYOFFICER 4,151 4,358 4,576 4,805 5,045 511 COMMUNITYSERVICESOFFICER 4,151 4,358 4,576 4,805 5,045 511 INFORMATIONSYSTEMSTECHNICIAN 4,151 4,358 4,57ei 4,805 5,045 511 SENIORCUSTODIAN 4,151 4,358 4,57ei 4,805 5,045 512 AQUATICSCOORDINATOR 4,185 4,394 4,eii4 4,845 5,087 512 RECREATIONCOORDINATOR 4,185 4,394 4,8"l4 4,845 5,087 512 RECREATIONMARKETINGCOORDINATOR 4,185 4,394 4,eii4 4,845 5,087 513 CRIMEPREVENTIONSPECIALIST 4,223 4,434 4,656 4,888 5,133 514 WATERMETERREADERII 4,241 4,453 4,676 4,909 5,155 515 WATER DISTRIBUTION OPERATOR I 4,263 4,476 4,700 4,935 5,182 516 FACILITIESMAINTENANCETECHNICIANII 4,290 4,504 4,730 4,966 5,215 516 STREETMAINTENANCEWORKER 4,290 4,504 4,730 4,966 5,215 517 POLICEPROPERTYSPECIALIST 4,328 4,545 4,772 5,010 5,261 518 COMMuNITYDEVELOPMENTTECHll 4,352 4,570 4,799 5,038 5,290 519 PARKSEQUIPMENTMECHANIC 4,4ei3 4,686 4,921 5,167 5,425 520 WATER SERVICE REPRESENTATIVE I 4,519 4,74Ei 4,982 5,231 5,493 10 36

EXHIBIT B
Salary Pay Table
Pay Plan Category I - South Gate Municipal Employees Association (Civil Service) Effective 05-09-2023
Step A Step B Step C Step D Step E
520 ELECTRICIANI 4,519 4,745 4,982 5,231 5,493
520 SEWERMAINTENANCEWORKERI 4,519 4,74Ffi 4,982 5,231 5,493 521 SECRETARY 4,580 4,809 5,049 5,301 5,567
522 SENIOR GROUNDS MAINTENANCE WORKER 4,587 4,816 5,057 5,310 5,576 522 PARK FACILITIES MAINTENANCE LEAD 4,587 4,816 5,057 5,310 5,576 523 PAYROLLTECHNICIAN 4,590 4,820 5,061 5,314 5,580 524 POLICEDISPATCHER 4,595 4,825 5,066 5,320 5,586 525 WATERPUMPOPERATORI 4,638 4,869 5,113 5,369 5,637 526 RECORDSCOORDINATOR 4,672 4,906 5,151 5,408 5,679 527 PURCHASINGCLERK 4,685 4,920 5,"166 5,424 5,695 528 PuBLICSAFETYSUPERVISOR 4,803 5,043 5,295 5,560 5,838 530 CUSTODIALSUPERVISOR 4,F307 5,047 5,299 5,564 5,842 531 POLICERECRUIT 4,808 5,048 5,301 5,566 5,844
532 WATER DISTRIBUTION OPERATOR II 4,857 5,099 5,354 5,622 5,903 533 EQUIPMENTMECHANIC 4,860 5,103 5,358 5,626 5,907 534 SENIORSECRETARY 4,907 5,152 5,410 5,680 5,964 535 EQUIPMENTOPERATOR 4,987 5,237 5,499 5,774 6,062 536 SEN10RTRAFFIC&SIGNPAINTER 5,015 5,266 5,529 5,806 6,096 537 COMMUNITY DEVELOPMENT TECH Ill 5,016 5,266 5,530 5,806 6,097 538 WATERSERVICEREPRESENTATIVEII 5,056 5,309 5,574 5,853 6,146 539 HOUSINGSPECIALIST 5,103 5,358 5,626 5,907 6,202 540 ELECTRICIANII 5,132 5,388 5,658 5,941 6,238
541 CODEENFORCEMENTOFFICER 5,152 5,410 5,680 5,964 6,262 541 HUMANRESOURCESTECHNICIAN 5,152 5,410 5,680 5,964 6,262 542 FACILITIES MAINTENANCE SPECIALIST 5,264 5,527 5,804 6,094 6,399 543 WATER DISTRIBUTION OPERATOR Ill 5,271 5,535 5,812 6,102 6,407 544 SENIORCOMMUNITY"DEVELOPMENTTECH. 5,370 5,639 5,921 6,217 6,528 545 FACILITIES MAINTENANCE LEAD TECH. 5,384 5,653 5,936 6,233 6,544 545 GRAFFITILEADWORKER 5,384 5,653 5,936 6,233 8,544 545 STREETLEADWORKER 5,384 5,653 5,936 6,233 6,544 546 SENIOREQUIPMENTMECHANIC 5,453 5,725 6,012 6,312 6,628 546 SENIOR PARK EQUIPMENT MECHANIC 5,453 5,725 6,012 6,312 6,628 547 SEWERMAINTENANCEWORKERII 4,933 5,180 5,439 5,711 5,997 548 WATERPUMPOPERATORII 5,543 5,820 6,ffl 6,417 6,738 550 ENGINEERINGTECHNICIAN 5,728 6,014 6,315 6,631 6,962 551 BUILDINGINSPECTOR 5,779 6,068 6,371 6,689 7,024 1l 37

EXHIBIT B
Salary Pay Table
Pay Plan Category I South Gate Municipal Employees Association (Civil Service) Effective 05-09-2023
Step A Step B Step C Step D Step E
552 WATERLEADWORKER 5,812 6,102 6,407 6,728 7,064 552 WATERSYSTEMLEADOPERATOR 5,812 6,102 6,407 6,728 7,064 553 JOURNEYELECTRICIAN 6,097 6,402 6,722 7,058 7,411 554 EQUIPMENTSUPERVISOR 6,233 6,544 6,872 7,215 7,576 554 STREETFOREMAN 6,233 6,544 6,872 7,215 7,576
555 GENERALMAINTENANCEFOREMAN 6,308 6,624 6,955 7,303 7,668 556 LEADELECTRICIAN 6,500 6,825 7,166 7,524 7,900 557 WATERDISTRIBUTIONFOREMAN 6,730 7,066 7,419 7,790 8,180 557 WATEROPERATIONSFOREMAN 6,730 7,066 7,419 7,790 8,180 558 WATER QUALITY & SYSTEM LEAD OPERATOR 6,102 6,407 6,728 7,OB4 7,447 559 GROUNDS MAINTENANCE SUPERVISOR 5,675 5,959 6,257 6,569 6,898 559 PARK FACILITIES MAINTENANCE SUPERVISOR 5,675 5,959 6,257 6,569 6,898 559 SENIOR CODE ENFORCEMENT OFFICER 5,675 5,959 6,257 6,569 6,898 565 ELECTRICALSUPERVISOR 6,999 7,349 7,716 8,102 8,507 566 RECREATIONSPECIALIST 3,345 3,512 3,688 3,873 4,066 567 SENIORBUILDINGINSPECTOR 6,356 6,674 7,008 7,358 7,726 12 38
CffYWAWAGER"SOFF#CE
"' 03 2023
Ciffl of South Gate
Item No. 4

CITY COUNCIL
AGENDA B'J[LL
v
Chr€s Je,ffers
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE

AMENDED JOB CLASSIFICATION SPECIFICATION FOR THE POSITION OF

PRINCIPAL CIVIL ENGINEER
PURPOSE: To amend the job classification specification for the Principal Civil Engineer position.

RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the amended job classification specification for the Principal Civil Engineer classification.

FISCAL IMPACT: Approving the job classification specification for the Principal Civil Engineer will have no fiscal impact to the Fiscal Year 2022/23 Adopted Budget.

ANALYSIS: The Public Works Department's Engineering Division performs and oversees complex public works civil engineering projects, including those related to transportation, municipal facilities, water, and environmental concerns. In the Fiscal Year 2022/23 Adopted Budget, the City Council approved the funding for three Principal Civil Engineer positions: Water Resources, CIP, and Section Manager.

In order to fill the various Principal Civil Engineer positions, the recruitment process must have an approved Job Classification Specification, which identifies the duties and responsibilities ofthe position, The Job Classification Specification is used to provide the minimum qualifications to screen potential applicants for the position, to use during the interview and hiring process, and to aid in providing the employee in understanding his/her job requirements once hired.

During the recruitment process, the current requirement that an applicant have a minimum of 10 years of experience working for a local agency has resulted in the loss of several highly qualified applicants. In an effort to consider great engineering candidates that may not have this strict 10- year experience requirement working for a local agency, the proposed new job classification specification provides, in relevant part: "Other relevant experience may be substituted for five of the 10 years of experience with a water utility, water agency, and/or public entity." 1 39
BACKGROUND: The City must, from time to time, add, remove, reclassify, or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.

Human Resources staffworked with the Public Works Department to develop the job classification specification for the Principal Civil Engineer position. Staff also met and conferred with the Professional Mid-Management Association (PMMA) Board Members to infori'n them of the new classification, and they agree with the amended job classification specification.

ATTACHMENT: Proposed Resolution (including job specification) 2 40
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY CO{JNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO

APPROVE THE AMENDED JOB CLASSIFICATION SPECIFICATION

FOR THE POSITION OF PRINCIPAL CIVIL ENGINEER
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments; and
WHEREAS, the City desires to approve the amended job classification specification for the position of Principal Civil Engineer in the Public Works Department.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council does hereby approve and adopt the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the job classification specification for the position of Principal Civil Engineer.

SECTION 3. The City Council does hereby approve and adopt the proposed job specification for the Principal Civil Engineer classification attached hereto as Exhibit "A." [The remainder of this page left blank intentionally.] Page I of 2
41 SECTION 4. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

BY:

Yodit Glaze, Deputy City Clerk
(SEAL)
APPROVED AS TO FORM:

B7:

42 CUy of South Gate Exhibit "A"

CLASS SPECIFICATIONS AND ATTRIBUTES

PRINCIPAL CIVIL ENGINEER

DESCRIPTION
Under direction of tlie Director of Public Works or tlie Deputy City Engineer, supervises major functions of a section in the Public Works Department, Engineering Division, in perfoming the planning, design and construction oftlie City's Capital Improvement Program, Office Engineering orEnvironrnental Engineering; performs Engineering Division duties as assigned.

CLASS CHARACTERISTICS
The Principal Civil Engineer is tlie advanced journey and supervisory class in the professional level engineeringseries. hicumbentshaveresponsibilityforthehighlycomplexandlargeengineeringprojectsand supervising staff in the delivery of public works projects. May act as the Deputy City Engineer, as assigned.

SUPERVISION RECEIVED
Works under the general supervision of the Director of Public Works or Deputy City Engineer.

SUPERVISION EXERCISED
Exercises supeivision over senior level or lower level engineering staff.

ESSENTIAL FUNCTIONS
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and clianging business practices.

Principal Civil Engineer (Section Manager)
Manages the plaru'iing, envirorunental, design and construction, ofhighly complex public works projects in a wide variety of civil engineering works such as streets andhighways, bridges, street lighting, miu'iicipalparks, structures and buildings, storm drains and sanitary sewers.

Collaborates with regional transportation agencies such as the California of Transportation (Caltrans) andthe Los Angeles Metropolitan Transportation Autl'iority (LA Metro), forthe implementation of local andregional projects, transportation policies and programs. Participates in regional activities such as Streets and Highways Committee and Strategic Transportation Plan.

Principal Civil Engineer (Water Resources Section Manager) Manages tl'ie planning, environmental, design and constiuction, of liighly complex public works projects in the areas of water resources and enviroru'nental engineering including but not limited to potable water systems, storm drains, storm water quality, flood control, sanitary sewers and waste water. Collaborates with the Water Manager of tlie Field Operations Division to assess and review the operation of the water system.

Identifies technical issues and develops capital projects to address them.

Collaborates witl'i Federal, State and regional water agencies such as the Environmental Protection Agency, Division of Drinking Water, Los Angeles County Sanitation District, and Water Replenishment District, for theiinplementationofcapitalprojects,waterpoliciesandprograms. Participatesinregionalactivitiessuchas the Southeast Water Coalition and Central Basin Water Association. Stays abreast of tlie latest legislative bills and collaborates with tl'ie Director of Public Works as necessary. 5 43
PRINCIPAL CIVIL ENGINEER (cont).

Manages the City's water rights program. Oversees preparation of periodic reports to Federal and State, County and local agencies. Leases water riglits when necessary.

Provide support to tlie Field Operations, Water Division in complex adininistrativetasks thatrequire teclmcal expertise such as cotnrnunications witli and submittal ofreports to regulatory agencies; preparing Requests for Proposals to procure services; and developing staff reports and presentations.

Principal Civil Engineer (Section Manager and Water Resources Section Manager) Manages and supervises lower level engineering staff assigned to the respective areas ofwork, in the delivery of public works projects in a wide variety of civil engineering work. Supports staff in tlie organization of project budgets and schedules and provides guidance for the delivery of projects on time and within budget.

Provides guidance, decision-making, and training to staff is all aspects ofproject implementation and contact services. Providesplansclieckandspecificationstoensurequalityandtechnicallysoundprojects. Assumes personal responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

Procures, manages and administers contract services necessary for planning, designing and constructing public works projects or preparing reports. Prepares Requests for Proposals as necessary. Supervises tlie preparation of engineering designs, specifications and engineering estimates. Establishes project budgets and schedules for their delivery. Prepares project feasibility studies and work related teclmical research, reports and correspondence.

Reviews private development projects. Prepares conditions of approval. Coordinates witli developers as necessary. Review related teclu'iical documents and reports.

Coordinates witli Federal, State, County, regulatory and grant agencies asnecessaiy fortl'ie delivery of capital projects.

Manage engineering programs and projects as assigned including but not limited too regional projects, environmental programs, storm water management, engineering administration, Tndustrial Waste Discharge Plancheck and Permitting, development review, plan clieck andpermitting, constniction inspection, francliise agreement, technical studies and assessment districts.

Researches grant programs and prepares, or secures consultant services to prepare grant applications.

Supervises, trains and evaluates subordinate personnel; assists in the selection of employees; recommends discipline when necessary.

Prepares reports, recoinrnendations and correspondence on current and proposed projects; makes presentations to City Council, community groups and tlie general public regarding construction projects.

Appear as an expert witness involving litigation on engineering-related matters.

May be assigned any of the duties of tl'ie Senior Civil Engineer as necessary to support the functions of the Engineering Division.
6 44
PRINCIPAL CIVIL ENGINEER (cont.)
0UALIFICATIONS
Training and Experience
Any combination of education and/or experience that has provided tlie knowledge, skills, and abilities necessary. A typical way of obtaining tlie la'iowledge and abilities would be any combination equivalent to graduation from an accredited college or university with a Bachelor's degree in civil engineering or related field and fifteen (15) years of responsible civil engineering experience in tlie design and construction of complex public works projects. A miniinum of five (5) years of experience in tlie position of Senior Civil Engineer or a higlier classification is required, as is a minimum of four (4) years in a supervisoiy position.

Registration as a Professional Civil Engineer in the State of California is required. Possession of or ability to obtain a California Class C driver's license and a satisfactoiy driving record is required.

The Principal Civil Engineer (CIP Section Manager) sliall liave a minimum of 10 years of experience working foralocalagency. PrincipalCivilEngineer(WaterCIPSectionManager)sliallhaveaminimumoflOyears of experience working for a waterutility company, water district and/or a local agency's water engineering or utilities division. Otlier relevant experience may be substituted for five of tlie 10 years of experience with a water utility, water agency, and/or public entity.

Knowledge, Skills, and Abilities
Knowledge ofi State, Federal and locally applicable stahies, policies, standards, ordinances and regulations relatedto civil engineering practices ofpublic agencies; municipal public works administration; principles of planning, controlling, and organizing activities of a major civil engineering section; engineering design and analysis; traffic engineering; construction contract law; principles of cost accounting; supervisorytechniques; public speaking techniques; and budget preparation and administration practices; public works construction methods, design and materials; and principles and practices of personnel management and supervision.

Ability to: Provide higlily complex civil engineering services to the City; analyze problems and prepare written and oral reports; understand and carry out complex oral and written instructions; resolve technical issues in design and construction; supervise the work of others; select and maintain advanced filing systems; analyze and solve difficult engineering problems by arriving at valid conclusions; cornrnunicate effectively in English both orally and in writing; effectively present issues and recommendations before the City Council; supervise and maintain effective working relationships.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of tliose that must be met by an employee to successfully perform the essential functions of this job. Reasonable accoinrnodations may be madetoenableindividualswithdisabilitiestoperformtlieessentialfunctions. Whileperformingthedutiesof tliisjob,theemployeeisfrequentlyrequiredtositandtalkorhear. Theemployeeisoccasionallyrequiredto walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in tlie work environment is usually quiet in tlie office and moderately loud when outdoors. Incumbents are not substantially exposed to adverse environmental conditions.

PRINCIPAL CIVIL ENGINEER
Created, 9/14/2021
Revised, 5/09/2023
7 45

CITYMANAGER'S OFFICE
MAY 03 2923
Ciffl of South Gate

CITY COUNCIL
Item No. 5

AGENDA BULL
For the Regular Meeting of: May 9, 2023
Originating ent: Human Resources
Human Resources Director:

SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE

RETITLING OF THE DEPUTY DIRECTOR OF ADMINISTRATIVE

SERVICES/HUMAN RESOURCES & RISK MANAGEMENT TO DEPUTY DIRECTOR

OF HUMAN RESOURCES, THE CORRESPONDING JOB CLASSIFICATION

SPECIFICATION, AND TO UPDATE TO THE SALARY PAY TABLE PURPOSE: ToretitletheDeputyDirectorofAdministrativeServices/HumanResources&Risk Management to Deputy Director of Human Resources, and to update the corresponding job classification specifications and salary pay table.

RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) approving the retitling of the Deputy Director of Administrative Services/Human Resources & Risk Management to Deputy Director of Human Resources, and approving the update to the job classification specification and salary pay table.

FISCAL IMPACT: Approving the retitling of the job classification from Deputy Director of Administrative Services/Human Resources & Risk Management to Deputy Director of Human Resources and updating the job classification specifications will have no fiscal impact to the Fiscal Year 2022/23 Adopted Budget.

ANALYSIS: For the Fiscal Year 2022/2023 Budget Year, the City Council authorized the formation of the Department of Human Resources, which previously was a division under the Department of Administrative Services and headed by the Deputy Director of Administrative Services/Human Resources & Risk Management. The newly established Department of Human Resources is headed by the Director of Human Resources, who now oversees two distinct divisions: Human Resources, which oversees personnel issues; and Risk Management, which is led by the City's recently hired Risk Manager.

The creation of the Department of Human Resources and the addition of a Director and Risk Manager now permits a distribution of responsibilities and allows each person to provide more focused and robust services in support of City personnel and risk management. The Deputy I
46 Director of Administrative Services/Human Resources & Risk Management is a broadly written job classification specification requiring the incumbent to juggle a myriad of issues. By retitling this position to Deputy Director of Human Resources and updating the job classification specification to highlight the duties and expectations ofthe Deputy Director overseeing the Human Resources Division, the incumbent will be focused on attending to issues related to personnel and begin establishing new programs to cause recruitment, retention, performance, and training to become more efficient and effective.

The proposed salary range for the Deputy Director of Human Resources is based upon the same salary range of the existing Deputy Director of Administrative Services/Human Resources & Risk Management, which the City Council approved as part of the Fiscal Year 2022/23 Adopted Budget.

BACKGROUND: The City must, from time to time, add, remove, reclassify, retitle, update or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.

Human Resources staff corresponded with the Division Managers' Association (DMA) Board Members to inform them of the retitled classification, and they agree with the updated job classification specification.

ATTACHMENT: Proposed Resolution (including job specification and salary pay table) 2 47
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO

APPROVE THE RETITLING OF THE DEPUTY DIRECTOR OF

ADMINISTRATIVE SERVICES/HUMAN RESOURCES & RISK

MANAGEMENT TO DEPUTY DIRECTOR OF HUMAN RESOURCES,

THE CORRESPONDING JOB CLASSIFICATION SPECIFICATION,

AND TO UPDATE TO THE SALARY PAY TABLE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments; and
WHEREAS, the City desires to approve the job classification specification for the position of Deputy Director of Human Resources in the Human Resources Department; and WHEREAS, the City desires to approve the update to the salary pay table for the Deputy Director of Human Resources.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council does hereby approve the retitling of the Deputy Director of Administrative Services/Human Resources & Risk Management job classification to Director of Human Resources.

SF,CTION 3. The City Council does hereby approve and adopt the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the job classification specification for the position of Deputy Director of Human Resources.

SECTION 4. The City Council does hereby approve and adopt the proposed job specification for the Deputy Director of Human Resources classification attached hereto as Exhibit "A." SECTION 5. The City Council does hereby approve and adopt the proposed Pay Table attached hereto as Exhibit "B."

48 SECTION 6. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9"1 day of May 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:
/Ei'aff,4':t'to3rn!'

49 Exhibit "A"
City of South Gate

CLASS SPECIFICATIONS AND ATTRIBUTES

DEPUTY DIRECTOR OF HUMAN RESOURCES

DESCRIPTION
Under general administrative direction of the Director of Human Resources, plans, directs, supervises and oversees the City's personnel program, including benefits, civil service administration, classification and compensation administration, employee and labor relations, human resources records management, recniihnent and selection, and training and development. Acts as one of the negotiators in the collective bargaining process. The Director of Human Resources may delegate to the Deputy Director of Human Resources some duties of the Personnel Officer. In the absence of the Director of Human Resources, the Deputy Director of Human Resources will act as the Director of Human Resources. Perforins other related duties as required.

CLASS CHARACTERISTICS
The Deputy Director of Human Resources is responsible for management and direction of all the personnel functions and activities city-wide and supports the Risk Management Division and Human Resources Deparhnent when needed. At the direction of the Director of Human Resources, the Deputy Director of Human Resources may be required to carry out some duties of the Personnel Officer.

S{JPERVISION RECEIVED
Works under general administrative direction of the Director of Human Resources.

SUPERVISION EXERCISED
Exercises direct supervision over the Personnel Division functions and staff.

ESSENTIAL F{JNCTIONS
Essential functions include, but are not limited to the following:

Develops, reviews, revises, and recommends policies, programs and procedures that support the goals and objectives of the City's personnel division and in support of the human resources and risk management functions. When necessary, assists with the implementation of human resources and risk management best practices and ensures the City maintains compliance with all applicable rules, laws, and regulations. At the direction of the Director of Human Resources, may be required to carry out some of the duties of the Personnel Officer, the Municipal Code, and the Rules and Regulations for the Administration of Civil Service Procedures.

Participates in the negotiation process with bargaining units and employee representatives as the key member of the negotiation team, and has responsibility for final implementation of MOU's. Administers the provisions of existing employee contracts and agreements.

ASSiStS the Director of Human Resources in handling employee relations matters, including preparation of reports or responses to inquires from outside agencies such as the EEOC or DFEH. Conducts formal and informal investigations of problems and complaints. ASSiStS in administering employee disciplinary policies and procedures; provides assistance to Department Directors, management and staff on disciplinary iSsues and actions to be taken; assists in administering foimal grievance procedures; conducts and assists in hearings; assists Deparhnent Directors in preparing and processing responses to disciplinary actions and grievances.

Provides guidance, consultation and advice to the City Manager, ASsistant City Manager, and Department Directors on personnel related matters.

At the direction of the Director of Human Resources, responds, assists, or handles the resolution of more difficult, complex and sensitive personnel related matters, inquiries and/or complaints. Counsels management, supervisors and etnployees in handling evaluations, supervisoiy, and other inteipersonal relationship matters. 6 50
DEPUTY DIRECTOR OF HUMAN RESOURCES cont'd
ASSiStS in the development and administration of city-wide perforinance appraisal programs, staff development and training programs, awards and recognition programs, and the safety training programs and procedures.

Directs the preparation and maintenance of personnel records and reports.

Oversees and supervises recruihnents, examinations, interviews, and the selection and placement of personnel; and administers the promotion, transfer and separation procedures of current employees.

Administers the City's classification and compensation plan; establishes and maintains class specifications and salary ranges for positions; initiates and conducts classification, wage, and benefit surveys; and analyzes, evaluates and makes recoininendations on proposed job specifications.

Selects, trains, motivates and evaluates Personnel Division staff members, provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.

ASSiStS) plans, directs and coordinates the Personnel Division work plans, meets with staff to assign projects and programmatic areas of responsibility. Reviews and evaluates work methods and procedures. Manages and develops the Personnel Division budget, approves expenditures and directs budgetary adjushnents as necessary maintaining adequate fiscal controls.

Oversees, supervises and reviews the employee benefits, retirement and leave administration programs.

When necessary, assists with the administration of the risk management programs, including the self-insured workers' compensation progratn, general liability claims, safety and loss prevention programs and other insurance programs.

OUALIFICATIONS
Training and Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be: graduation from an accredited college or university with a Bachelor's degree with a major study in human resources, personnel adtninistration, public administration, business administration, psychology, sociology, or a closely related field, and at least five (5) years experience of increasing responsibility in human resources administration or related field. Bilingual in English and Spanish is highly desirable.

License/Certification/Special Requirements
Possession of a valid California Class C Driver's License and a-satisfactory driving record is required at time of appointment and throughout employinent in this position.

Knowledge, Skills, and Abilities
Knowledge of: principles, methods, practices and laws applicable to human resources administration; principles of organization, management and supervision; statistical concepts and methods; and principals and practices of collective bargaining and labor relations.

Skills and Ability to: work well with Department Directors in resolving organizational issues and with employees in dealing with job-related problems; analyze and make recommendations on personnel policies and procedures; develop new or expand existing personnel services and programs; communicate clearly and concisely, orally and in writing and with sensitivity to persoruiel issues; collect compile, and analyze information and data to assist in efforts to improve delivery of human resources services; provide leadership and direction for the Persoiu'iel Division staff; establish, maintain and foster positive and harinonious working relationships with those contacted in the course of work; and exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
7 51
DEPUTY DIRECTOR OF HUMAN RESOURCES cont'd
ADDITIONAT, INFORMATION:

CAI,IFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrolltnent in the California DMV Pull Notice Program. The Pull Notice program provides infornnation on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. While perfori'ning the duties of this job, the employee is frequently required to sit and talk or hear. The employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb stairs; balance; stoop, kneel, crouch or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perceptions, and the ability to adjust focus. The noise level in the work enviromnent is usually quiet in the office and moderately loud when outdoors. The incumbent is not substantially exposed to adverse environi'nental conditions and is regularly required to travel to different sites and locations throughout the City of South Gate.

Personnel Director
Created
Deputy Director of Administrative Services/HR & RM Created, 10/28/2014
Deputy Director of Human Resources
Created, 05/10/2023
8 52
Exhibit "B"
Salary Pay Table
Pay Plan Category F - South Gate Division Management Association (Unclassified) Effective 04-25-2023
Step A Step B Step C Step D Step E
650 BUILDINGOFFICIAL 10,117 10,622 11153 11,711 12,297 650 ECONOMIC DEVELOPMENT MANAGER 10,117 10,622 11,153 11711 12,297 650 DEPUTYDIRECTOROFHUMANRESOURCES 10,117 10,622 11,153 11711 12,297 650 DEPUTYDIRECTOROFADMINSERV/FINANCE 10,117 10,622 11,153 11,711 12,297 655 DEPUTYDIRECTOROFPARKS&RECREATION 8,979 9,428 9,899 10,394 10,914 656 PARKSSUPERINTENDENT 8,595 9,025 9,476 9,950 10,447 659 DEPUTYCITYENGINEER 11,871 12,465 13,088 13,742 14,429 9 53
Item No. 6
€mMANAOER! OFFICE
MA\ 0 3 2923
ll:';l;b (,tr-
City of South Gate

CITY COUNCIL
ACENIDA aJ[LL
For the Regular Meeting of May 9, 2023
Originating Department: City Manager's Office
,actingvranagemem,itiatyst:Ai&% manager:CArcuSaa(J
Giselle M Chris Je;(fers
SUBJECT: TWEEDY MILE ADVISORY BOARD .=!U'STNUAL REPORT FOR FISCAL YEAR 2023/24 AND RESOLUTION DECLARING THE CITY'S IINTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2023/24 FOR THE PARKING

AND BUSINESS IMPROVEMENT AREA (KNOWN AS THE TWEEDY MILE

BUSINESS DISTRICT) BUSINESS LICENSE
PURPOSE: To approve the Tweedy Mile Advisory Board's Annual Report for Fiscal Year 2023/24 and declare the City's intention to levy and collect assessments for Fiscal Year 2023/24 for the Parking and Business Improvement Area Business License.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving the Tweedy Mile Advisory Board's Aru"iual Report for Fiscal Year 2023/24; and
b. Adopting a Resolution declaring the City's intention to levy and collect assessments for Fiscal Year 2023/24 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, and scheduling a Public Hearing for June 13, 2023
FISCAL IMPACT: The amount of estimated funding available for use in Fiscal Year 2023/24 is $15,824.The Annual Assessment generates approximately $20,100 for the Tweedy Mile Business Improvement District. We previously estimated $22,000 in annual assessments and didn't receive the entire amount. This led to fewer funds being available for the next fiscal year.

ALIGNMENT WITH COUNCIL GOALS: The Parking and Business Improvement Area Business License meets the City Council's goal to improve the business environment of the Tweedy Mile Business District.

ANALYSIS: On November 2, 1970, the City Council adopted Ordinance No. 1129 adding Chapter

2.64 (Parking and Business Improvement Area Business License), to Title 2 (Licenses - Business Regulations), of the South Gate Municipal Code establishing a Parking and Business Improvement Area ("Area"), pursuant to the Parking and Business Improvement Act Law of 1965, Part 5 of Division 18 of the Califomia Streets and Highway Code Section 36000 through 36081. 1 54
The Area works by having the City levy an additional business license tax on businesses located within the desigmted Area and then annually remitting those fiinds back to the Business Improvement District (BID). Section 2.64.040 ([Jses and Purpose), of Title 2 (Licenses-Business Regulations) of the South Gate Municipal Code states that the :[unds collected by the City and remitted to the BID can only be used for the following purposes:

C.

Decoration of any public place in the area;
Promotion of public events which are to take place on or in public places in the area; and
The general promotion of retail trade activities in the area.

The City's Municipal Code also requires that the Tweedy Mile Advisory Board ("Board") submit an Annual Report to the City Council no later than June Ist of each year. The Annual Report shall specify the expenses, services, activities, and programs to be :[unded by the assessment for the upcoming fiscal year(s), in accordance with the requirements of Sections 36530 and 36533 of the California Streets and Highways Code. Said Code also requires the City Council to approve the Annual Report, and, after, shall adopt a Resolution declaring the City's intention to levy an aru'iual assessment for the fiscal year and schedule a Public Hearing to allow public testimony regarding the proposed assessment.

The Board approved the attached Tweedy Mile Advisory Board Annual Report (Attachment A).

Staff recommends that the City Council approve the Annual Report which includes a program budget for Fiscal Year 2023/24. In addition to the Annual Report, staff also recommends that the City Council adopt the proposed Resolution declaring the City's intention to levy and collect assessments for Fiscal Year 2023/24 (Attachment B) and approve the scheduling of a Public Hearing for June 13, 2023. Together, the Resolution and Annual Report are the initial steps to levy the proposed assessments and approve the program budget for Fiscal Year 2023/24.

BACKGRO{JND: On May 1, 2023, the Board approved its Annual Report which included a proposed budget for Fiscal Year 2023/24. As in years past, no tax increase or changes to the assessment methodology are proposed for assessments to be collected in Fiscal Year 2023/24.

BOARD'S B?JDGET RECOMMENDATIONS FOR FISCAL YEAR 2023/24:
a) $5,824 for the general promotion of retail trade activities; and b) $10,000 for decoration of any public place in the area.

The proposed budget for Fiscal Year 2023/24 is included in the Annual Report. The Board has allocated $10,000 for the aru'iual installation, removal, and storage of the Christmas decorations on Tweedy Blvd. The $5,824 will likely be used to maintain the Tweedy Mile BID website currently being developed as well as more marketing services for the BID. The Board will approve the specific funding requests in the next Fiscal Year.

ANNUAL REPORT:

To implement the Board's Parking and Business Improvement Area Business License recommendations, the City Council must approve the Aru"iual Report and adopt a Resolution of Intent to Levy Assessments for the Fiscal Year 2023/24. The Annual Report includes 2 55
information regarding the assessment methodology, boundaries, and a planned budget with activities for the upcoming fiscal years. Upon adoption of the proposed Resolution of Intent, Parking and Business Improvement Area members will be notified by mail of the proposed assessments and the Resolution will be published in the Los Angeles Wave newspaper. The City Council will conduct a Public Hearing on June 13, 2023, for public testimony on the proposed assessment levy and budget. At the Public Hearing, the City Council will hear and consider protests against the assessments. If written protests are received, no later than 6:30 p.m. on June 13, 2023, from the owners of businesses in the Area which will pay 50% or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protest to less than that 50%, no further proceedings to levy the proposed assessments, as contained in the Resolution, shall be taken for a period of one year from the date of the finding of a majority protest by the City Council.

ASSESSMENT/B'UDGET ADOPTION SCHEDULE:

Staff proposes the following schedule to continue the collection of annual assessments as required by state law and the South Gate Municipal Code:

Dates Action
May 1, 2023 Board reviews and approves the Annual Report.

May 9, 2023 City Council adopts Resolution of Intent to Levy Assessments for Fiscal Year 2023/24.

May 11, 2023 Letter and Resolution of Intent (indicating Public Hearing infornnation and how to submit protests
verbally or in writing) will be mailed to all affected businesses.

June 13, 2023 City Council conducts Public Hearing to receive public testimony on the proposed assessment levy.

ATTACHMENTS: A. Tweedy Mile Advisory Board Annual Report B. Proposed Resolution
C. Municipal Code Chapter 2.64 (Parking and Business Improvement Area Business License)
3 56

ATT ACHMENT A

PARKING AND BUSINESS IMPROVEMENT AREA
ANNUAL REPORT FOR FISCAL YEAR 2023/24
This annual report includes the proposed assessment levy and program budget for the fiscal year 2023/24.

Tweedy Mile Advisory Board
Per the Parking and Business Improvement Area Law of 1989 and the South Gate Municipal Code, Chapter 2.64, the City Council shall appoint a Tweedy Mile Advisoiy Board in order to make recommendations to the City Council on the expenditure of revenues derived from the levy assessments on proposed improvements and activities and on the method and basis of levying assessments.

Purpose of Annual Report
The Tweedy Mile Advisory Board shall prepare an annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements and activities described in the report. The report may propose changes, including but not limited to, the boundaries of the parking and business improvement area and the basis and method of levying the assessments.

Boundaries and Assessments
There are no proposed changes to the Parking and Business Improvement Area ("Area") boundaries or the assessment methodology. The Area boundary map and assessment methodology are included as Exhibits A and B.

Method and Basis of Levying the Assessment
All businesses within the Area are subject to the assessment. The levy of the business license tax imposed upon the businesses within said Area, is hereby fixed, levied, determined, and established per the City's assessment methodology included with this report as Exhibit B.

Payment of Tax
The additional rate or levy of the license tax levied is due and payable at the same time and in the same maru'ier that the business license tax is imposed by the South Gate Municipal Code Chapter 2.08 (Business License Tax).

Budget
A line-item budget for FY 2023/24 is included with this report as Exhibit C. The Board has allocated $10,000 for the annual installation, removal, and storage of the Christmas decorations on Tweedy Blvd. The remaining $5,824 will likely be used to maintain the Tweedy Mile Business Improvement District website currently being developed as well as additional marketing services for the district. The Board will approve specific funding requests next fiscal year during their monthly scheduled meetings.

Last year, the Board approved $20,000 to contribute towards the purchase of new Christmas 1 57

ATT ACHMENT A
decorations and $40,000 for marketing services for the Tweedy Mile Business Improvement District including a website, videos, photos, and printed material. The marketing services project kicked off in April 2023 and will continue into next fiscal year.

Exhibit A- Parking and Business Improvement Area Map Exhibit B - Parking and Business Improvement Area Business License Fees Exhibit C - Parking and Business Improvement Area Budget for FY 2023/24 2 58
Exhibit A
City 01
South
(,ate
AaA 4 €
Below is a map delineating the boundaries of the Parking and Business Improvement Area and the list of addresses located within the Area. get)O
AVE. Q
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JTAR.

Al/E.

SCHOOL
DRIVE
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MAR LUTHER KING
Addresses located in the Business Improvement Area:

California Ave. 9700 - 10100
Long Beach Blvd.

Otis St.
9700 - 9900
9700 - 10100
Son Gabriel Ave. 9900 -10100
Son Juan Ave. 9900 - 10100
State St.

Tweedy Btvd.
9700 - 9900
3150 - 4499
59 Exhibit B

CITY OF SOUTH GATE

PARKING AND BUSINESS IMPROVEMENT AREA BUSINESS LICENSE FEES FISCAL YEAR 2023/24
Street Name Address Range
Tweedy Blvd. 3150-4499
California Ave. 9700 - 10100
Long Beach Blvd. 9700 - 9900
Otis St. 9700 - 10100
San Gabriel Ave. 9900 - 10100
San Juan Ave. 9900 - 10100
State St. 9700 - 9900
Businesses located in the Parking and Business Improvement Area are subject to the provisions of Chapter 2.64 of the South Gate Municipal Code, "Parking and Business Improvement Area" which established a Business Improvement Area Fee based on the businesses' annual gross receipts.

The Business Improvement Area Fees are collected by the City and are deposited into the "Parking and Business Improvement Account" and can be used for the following purposes only:

1. Decoration of any public place in the area.

2. Promotion of public events which are to take place on or in public places in the area.

3. The general promotion of retail trade activities in the area.

The Business Improvement Area Fee is an additional fee to the regular City license tax shown on the enclosed renewal. The business owner shall calculate the Business Improvement Area Fee according to the schedule below and add it to total tax calculated on the Business License Renewal Form.

Schedule of Business Improvement Area Fees
Annual Gross Receipts Total:

Ifless than SI0,000
If SI0,000 or more, but less than S25,000
If 525,000 or more, but less than 550,000
If S50,000 or more, but less than S75,000
If 575,000 or more, but less than 5100,000
If SIO0,000 or more, but less than S200,000
If 5200,000 or more, but less than S300,000
If 5300,000 or more, but less than S400,000
If S400,000 or more, but less than 5500,000
If S500,000 or more, but less than S600,000
If S600,000 or more, but less than S700,000
If S700,000 or more, but less than S800,000
If S800,000 or more, but less than 9900,000
If S900,000 or more, but less than Sl,000,000
If Sl,000,000 or more, but less than Sl,100,000
If Sl,100,000 or more, but less than Sl,200,000
If 91,200,000 or more, but less than Sl,300,000
If 51,300,000 or more, but less than Sl,400,000
If Sl,400,000 or more, but less than 51,500,000
If such gross receipts exceed the sum of Sl,500,000, the Fee shall be the sum of S236.00 as specified above, plus the sum of 25 cents for each 51,000 or major fraction thereof in excess of said Sl,500,000.

The Fee Shall Be:

S15
920
S25
S36
S48
960
S72
S84
S96
SIIO
S124
9138
9152
5166
9180
S194
9208
S222
S236
Total Not to Exceed S400
60 Parking and Business Improvement Area Budget
FY 2023/24
Exhibit C
Estimated Beginning BID Fund Balance - July 1, 2023 (S4,276.00) FY 2022/23 Estimated Assessment Revenue 520,100.00
Total Estimated BID Funds Available for Use in FY 2023/24 S15,824.00 Proposed Budget Items Amounts
Decoration of Any Public Place in the Area SI0,000.00 Promotion of Public Events which are to take place in the Area 90.00 General Promotion of Retail Trade Activities in the Area 95,824.00 Estimated Ending BID Fund Balance - June 30, 2024 60.00 1 61

ATT ACHMENT B
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DECLffiG THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2023/24

FOR THE PARKING AND BUSINESS IMPROVEMENT AREA (KNOWN

AS THE TWEEDY MILE BUSINESS DISTRICT) BUSINESS LICENSE AND SCHEDULING A PUBLIC HEARING FOR JUNE 13, 2023 WHEREAS, pursuant to the Parking'and Business Improvement Act Law of 1965, Part 5 of Division 18 of the California Streets and Highway Code Section 36000 through 36081, on November 2, 1970, the City Council ("City Council") of the City of South Gate ("City") adopted Ordinance No. 1129 adding Chapter 2.64 (Parking and Business Improvement Area Business License), to Title 2 (Licenses - Business Regulations), of the South Gate Municipal Code establishing a Parking and Business Improvement Area ("Area"), specifying the initial or additional rate or levy of the license tax to be imposed on businesses, and specifying the uses to which the revenue shall be expended;
WHEREAS, the Parking and Business Improvement Area Business License levies an additional business license tax on businesses located within the designated Area and the City annually remits those funds back to the Tweedy Mile Association to be used for certain purposes in the Area;
WHEREAS, pursuant to Section 36530 of the California Streets and Highways Code, on September 27, 2011, the City Council adopted Ordinance No. 2286 adding Sections 2.64.100 through 2.64.140 establishing the Tweedy Mile Advisory Board ("TMAB") to make recommendations to the City Council on the expenditure of revenues derived from the levy assessments on proposed improvements and activities and on the method and basis of levying assessments;
WHEREAS, on September 11, 2018 and September 25, 2018, the City Council made appointments to the TMAB, which held its first meeting on February 4, 2019, and have met from time to time since;
WHEREAS, the TMAB prepares an annual report specifying the expenses, services, activities, and programs to be funded by the assessment, in accordance with the requirements of Sections 36530 and 36533 of the California Streets and Highways Code, and upon TMAB's approval of the annual report, presents it to the City Council for the conduct of a public hearing on the assessments for the fiscal year referred to in the annual report; WHEREAS, the Area is known as the Tweedy Mile Business District which boundaries include Tweedy Boulevard betweenthe beging ofthe northeasterly line of LongBeachBoulevard Page l of 5
62 and easterly along said prolongation and southerly line to the intersection with the westerly line of Hunt Avenue;
WHEREAS, the City Council and the TMAB have determined that the Area benefits the businesses located and operating within the Area by generating revenue for businesses to improve the physical and financial health, social and cultural center of the City, and thereby enhances the City's community at large;
WHEREAS, the TMAB has conducted outreach to member businesses to formulate the Annual Report for Fiscal Year 2023/24, including the work plan, budget and fee assessment schedule that would be fair, reasonable and in compliance with the California Streets and Highway Code Section 36500 et. seq.;
WHEREAS, at itS Regular Meeting OfMa7 1, 2023, the TMAB approvedthe Annual Report forFiscal Year 2023/24, specifying the expenses, services, activities, and programs to be funded by the assessments for Fiscal Year 2023/24;
WHEREAS, the continuation of the Area and the related levy of assessments will promote the economic revitalization of the downtown area ofthe City, create jobs, and attractnew businesses; in addition, the Area enhances and promotes the City, culturally and commercially; and WHEREAS, the City Council desires to conduct a formal Public Hearing on the Area's proposed levy assessments for Fiscal Year 2023/24.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council does hereby declare that the Area has not changed. The territorial boundaries in the Area are identified in the Area Map attachedhereto as Exhibit "A" andmade apart hereof.

SECTION 3. Pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.), the City Council does hereby declare its intention to continue the levy and collect assessments within the Area for the purpose of marketing and promoting activities which will benefit the businesses located and operating within the Area for Fiscal Year 2022/23.

SECTION 4. The City Council does hereby declare that the type or types of improvements and activities proposed to be funded by the levy of assessments on businesses in the Area are in line with the "Improvements" and "Activities" permitted under Sections 36510 & 36513 of Streets and Highway Code, specifically: (a) "Improvement" means the acquisition, constniction, installation, or maintenance of any tangible property with an estimated useful life of five years or more including, but not limited to parking facilities, benches, trash receptacles, street lighting, decorations, parks, and

63 fountains; and (b) "Activities" means, but is not limited to, promotion ofpublic events which benefit businesses in the area and which take place on or in public places within the area, furnishing of music in any public place in the area, promotion of tourism within the area and activities which benefit businesses located and operating in the area. Except where funds are otherwise available, an assessment will be levied annually to pay for all improvements and activities within the Area.

SECTION5. Exceptwherefundsareotherwiseavailable,anassessmentwillbeleviedannuallyto pay for all improvements and activities within the Area.

SECTION 6. The TMAB's Annual Report for Fiscal Year 2023/24 is on file in the City Clerk's Office and contains a description of the improvements and activities to be provided, the boundaries of the Area, and the proposed assessments to be levied upon the businesses within the Area for the Fiscal Year 2023/24.

SECTION 7. The City Council does hereby give notice that a public hearing is hereby scheduled for the regularly scheduled City Council Meeting of June 13, 2023, at 6:30 p.m., at the City Hall Council Chambers or via Call-in Conference, to consider said assessments to be levied. At least 72 hours beforehand, the Dial-InNumber and Conference Code will be posted on the City's website at www.cityofsouthgate.org. During the public hearing, the City Council shall allow public testimony regarding the proposed assessments of businesses within the Area for the proposed work plan for Fiscal Year 2023/24.

SECTION8. Atthispublichearing,theCityCouncilshallhearandconsiderallprotestsagainstthe establishment of the assessment or the furnishing of specified types of improvements or activities within the Area. A protest against the assessments may be made orally or in writing by any interested person. Any protest pertaining to the regularity or sufficiency of the proceedings shall be in writing and shall clearly set forth the irregularity or defect to which the objection is made. Every written protest shall be filed with the City Clerk no later than 6:30 p.m., on June 13, 2023. The City Council may waive any irregularity in the form or content of any written protest and at the public hearing may correct minor defects in the proceedings A written protest may be withdrawn from the record at any time before the conclusion of the public hearing. Each written protest shall contain a written description of the business in which the person signing the protest is interested, sufficient to identify the business, and its address. If the person signing the protest is not shown onthe official records of the City as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business. Any writtenprotest as to the regularity or sufficiency of the proceeding shall be in writing and clearly state the irregularity or defect to which objection is made.

If writtenprotests are received from business owners in the proposed area which will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than that 50 percent of business owners, no fiirther proceedings to levy the proposed assessment, as contained in the resolution of intention, shall be taken for a period of one year from the date of the finding of a majority protest by the city council. If the majority protest is only against the furnishing of a specified type or types of improvement or activity within the area, those types of improvements or activities shall be eliminated.

64 At the conclusion of the public hearing to establish the assessment for the Fiscal Year 2022/23, the City Council may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be fundedwiththe revenues fromthe assessments. However, proposed assessments may only be revised by reducing any or all of them.

SECTION 9. Should the proposed annual assessment for Fiscal Year 2023/24 be approved by the CityCouncilonJune 13,2023,theCityCouncildoesherebydeclareitsintentionthatallbusinesses pay their annual assessment when they obtain, renew or change their businesses license with the City.

SECTION 10. The City Council does hereby direct the City Clerk to mail a certified copy of this Resolution of Intention and a cover letter, advising that the City Council has been requested to set the Fiscal Year 2023/24 annual assessment as permitted under the California Streets and Highways Code, by mail to each business owner in the Area within seven days of the City Council's adoption ofthis Resolution of Intention. The cover letter shall further advise of the Public Hearing scheduled for the regularly scheduled City Council Meeting of June 13, 2023, at 6:30 p.m., where the City Council shall allow oral and writtenpublic testimony from interested parties regarding the proposed assessments of businesses within the Area. At the end of that public hearing, the City Council shall determine if there are sufficient protests equaling 50 percent ormore of the assessments proposedto be levied.

SECTION 11. The City Council does hereby direct the City Clerk to give notice of said public hearing by causing this Resolution of Intention to be published once in a newspaper of general circulation in the City of South Gate not less than seven days before the Public Hearing.

SECTION 12. The City Council does hereby welcome interested persons to contact Giselle M.

Hernandez, Acting Management Analyst, in the City Manager's Office, at (323) 563-9502 or at gmhernandez@,sogate.org, to receive additional infornnation about the proposed assessments.

Protests in writing against the proposed assessments shall be mailed or delivered to: Yodit Glaze, City Clerk, 8650 California Avenue, South Gate, California, 90280 or to yglaze@!sogate.org, no later than 6:30 p.m., on June 13, 2023.
[Remainder of page left blank intentionally.]

65 SECTION 13. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

Sp.s2na:ity:lyO""'

66 Exhibit A
City at
South
(,ate
AaAA@
Below is a map delineating the boundaries of the Parking and Business Improvement Areo and the list of addresses locoted within the Area. ff AVE.
ffiSg' AVE.

M'E.

TAEEp0a
4T
AVE.

SCHOOL
l (1400
DRIVE
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I II I
9500
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LJLj LjLJLJ LJLjLJ
LuTHER KING
Addresses located in the Business Improvement Area:

California Aye. 9700 - 10100
Long Beach Blvd. 9700 - 9900
Otis St. 9700 - 10100
Son Gabriel Ave. 9900 -10100
Son Juan Ave. 9900 - 10100
State St.

Tweedy Blvd.
9700 - 9900
3150 - 4499
67 ATT ACHMENT C
South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

Chapter 2.64

PARKING AND BUSINESS IMPROVEMENT AREA BUSINESS LICENSE Sections :

2.64.010 Creation.

2.64.020 BoundariqB.

2.64.030 Delineation.

2.64.040 Uses and purpose.

2.64.050 Fund creation-Source of funds-Purpose.

2.64.060 Rate of levy of businesses.

2.64.070 Payment of tax.

2.64.080 Applicability of general business license provisions.

2.64.090 Payment prerequisite to license.

2.64.100 Tweedy Mile advisory board.

2.64.110 Membership.

2.64.120 Meetings.

2.64.130 Duties.

2.64.140 Staff representation.

2.64.010 Creation.

Pursuant to the Parking and Business Improvement Act Law of 1965, being Part 5 of Division 18 of the Streets and Highways Code of the State of California, Sections 36000 through 36081, there is established a parking and business improvement area business license area, which is hereinafter in this chapter referred to simply as "said area."
(Ord. 1129 § 2 (part), 1970)

2.64.020 Boundaries.

The boundaries of said area are specifically described as follows:

The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 68 South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

All that property in the city of South Gate, bounded and described as follows:

Beginning at the intersection or the northeasterly line of Long Beach Boulevard as it existed on July 16, 1970 and the northerly line of Lot 86, Tract No. 4753, as shown on map recorded in Book 50, page 51 of Maps, in the office of the recorder of the county of Los Angeles; thence easterly along said northerly line to the northeasterly corner of said Lot 86; thence southerly in a direct line to the southeasterly corner of Lot 88, said Tract No. 4753; thence easterly in a direct line to the northwesterly corner of Lot 92, said tract; thence southerly in a direct line to the southwesterly corner of said Lot 92; thence southeasterly in a direct line to the northwesterly corner of Lot 94, said Tract No. 4753; thence southerly and easterly along the westerly and southerly lines of said Lot 94, to the southeasterly corner of said lot, which is also in the westerly line of Lot 8, Tract No. 12959, as shown on map recorded in Book 246, page 9, of Maps in the office of said recorder; thence southerly along said westerly line and its southerly prolongation to the centerline or the 20 root vacated alley lying adjacent to and southerly of said Lot 8; thence easterly along said centerline and its easterly prolongation to an intersection with the easterly line of Madison Avenue (50 feet wide) shown on map filed in Book 12, page 14, of Record of Surveys, in the office of said recorder, being "Part of Lot 2, Subdivision of the Estate of Robert Tweedy Deceased"; thence northerly along said easterly line to the southwest corner of Parcel No. 26; thence easterly along the southerly line of said parcel to its southeast corner; thence northerly along the easterly line of said parcel and its northerly prolongation to an intersection with the southerly line of Missouri Avenue as it existed on July 16, '1970; thence easterly along said southerly line to an intersection with the westerly line of Deeble Street, as shown on map of Tract No. 5487, recorded in Book 59, page 5, of Maps in the office of said recorder; thence southerly along said westerly line to an intersection with the westerly prolongation of the southerly line of the first alley north or Tweedy Boulevard, as shown on map of said tract; thence easterly along said prolongation and southerly line to an intersection with the southerly prolongation of the easterly line of Lot 465, Tract No. 5248 as shown on map recorded in Book 56, page 41 of Maps, in the office of said recorder; thence northerly in a direct line to the northeast corner of Lot 484, said Tract No. 5248, which is also in the southerly line of said Missouri Avenue; thence easterly along said southerly line to the northeast corner of Lot 331, Tract No. 4707, as shown on map recorded in Book 52, page 14, of Maps in the office of said recorder; thence southerly in a direct line to an intersection with southerly prolongation of the easterly line of Lot 312, said Tract No. 4707, and the southerly line of the first alley north of Tweedy Boulevard; thence easterly along said southerly line to an intersection with the easterly line of Mallison Avenue as shown on map of Tract No. 6000, recorded in Book 65, pages 29 to 32 inclusive, of Maps in the office of said recorder; thence northerly along said easterly line to an intersection with the southerly line of said Missouri Avenue; thence easterly along said southerly line to an intersection with the westerly line of Otis Street as it existed on July 16, 1970; thence southerly along said westerly line to an intersection with the westerly prolongation of the southerly line of the first alley north of Tweedy Boulevard as shown on map of said Tract No. 6000; thence easterly along said prolongation and southerly line to an intersection with the westerly line of Hunt Avenue (50 feet wide), being also the northeast corner of Lot 921, said Tract No. 6000; thence southerly along said westerly line and its southerly prolongation to the southerly line of Tweedy Boulevard (80 feet wide); thence westerly along said southerly line and its westerly prolongation to an The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 69 South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

intersection with the northerly prolongation of the westerly line of said Hunt Avenue; thence southerly along said prolongation and said westerly line to an intersection with the northerly line of the first alley south of said Tweedy Boulevard, being also a point in said westerly line that is 35 feet southerly of the southeast corner of Lot 1, Tract No. 3739 as shown on map recorded in Book 12, page 45 of Maps, in the office of said recorder; thence westerly along the said northerly alley line and its westerly prolongation to the southeast corner of Lot 2665, Tract No. 5772 as shown on map recorded in Book 65, page 49 of Maps, in the office of said recorder; which is also in the westerly line of San Gabriel Avenue as shown on map of said Tract No. 5772; thence southerly along said westerly line to the southeasterly corner of Lot 2672, said Tract No. 5772; thence westerly along the southerly line of said lot to its southwest corner; thence southerly in a direct line to the southeast corner of Lot 2648, said Tract No. 5772; thence westerly along the southerly line of said lot to its southwest corner, which is also in the easterly line of San Carlos Avenue as shown on map of said tract; thence northerly along said easterly line to an intersection with the easterly prolongation of the northerly line of the said first alley south of Tweedy Boulevard; thence westerly along said prolongation and northerly line to an intersection with the northerly prolongation of the easterly line of Lot 2284, said Tract No. 5772; thence southerly along said prolongation and easterly to the southeast corner of Lot 2259, said Tract No. 5772, said corner being also in the northerly line of Michigan Avenue, as shown on map of said Tract No. 5772; thence westerly along said northerly line to the southwest corner of Lot 2133, said Tract No. 5772; thence northerly in a direct line to an intersection with the said northerly line of the first alley south of Tweedy Boulevard, and the northerly prolongation of the westerly line of Lot 21 08, said Tract No. 5772; thence westerly along said northerly line to the southwest corner of Lot 1916, said Tract No. 5772; thence southwesterly to the southeasterly corner of Lot 1783, said Tract No. 5772; thence westerly along the southerly lines of Lots 1783, 1782, 1 78'l and 1780, to the southwest corner of said Lot 1780, which is also the southeast corner of Lot 1, Tract No. 4936, as shown on map recorded in Book 53, page 100 of Maps in the office of said recorder; thence westerly along the southerly lines of Lots 1 to 8 inclusive to the southwest corner of said Lot 8, which is also in the westerly boundary line of the city of South Gate; thence northerly and westerly along the said city boundary line to an intersection with the southeasterly prolongation of the northeasterly line of said Long Beach Boulevard thence northwesterly along said prolongation and northeasterly line to the place of beginning.
(Ord. 1129 § 2 (part), 1970)

2.64.030 Delineation.

For purposes of graphic illustration, the boundaries of said area as described in Section are delineated on the map of said area entitled "Map Delineating Boundaries of Parking and Business Improvement Area" which is on file in the office of the city clerk.
(Ord. 1129 e) 2 (part), 1970)

2.64.040 Uses and purpose.

The uses and purpose to which the revenue emanating from said area pursuant to and as a result of this chapter The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 70 South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

shall be put are any one or more of the following:
a. Decoration of any public place in the area;
b. Promotion of public events which are to take place on or in public places in the area; c. The general promotion of retail trade activities in the area. (Ord. 1129 § 2 (part), 1970)

2.64.050 Fund creation-Source of funds-Purpose.

There is hereby created and established a special fund designated as the "parking and business improvement area fund." All funds derived from the additional levy of the general business license tax made pursuant to this chapter, and any other moneys the city council may from time to time transfer thereto, shall be deposited in said parking and business improvement area fund. The parking and business improvement area fund shall be used exclusively for one or more of the purposes specified in Section . (Ord. 1129 e) 2 (part), 1970)

2.64.060 Rate of levy of businesses.

The initial or additional rate or levy of the business license tax imposed upon the businesses within said area, is hereby fixed, levied, determined and established as follows:

That the amount of levy upon each such business shall be in an amount equal to the general business license tax applicable to each such business as specified and provided in the ordinances and resolutions of the city of South Gate as of the first day of January, 1971, but in no event shall said levy exceed the sum of four hundred dollars for any one licensee.
(Ord. 15 48 § 1, 1971 : Ord. 1129 § 2 (part), 1970)

2.64.070 Payment of tax.

The additional rate or levy of the license tax hereby levied shall be due and payable and shall be paid at the same time and in the same manner that the business license tax imposed by Chapter 2.08 of this title is due and payable in accordance with the terms of this chapter. (Ord. 1129 § 2 (part), 1970)

2.64.080 Applicability of general business license provisions.

The provisions of Sections 2.08.060, 2.08.085, 2.08.135, 2.08.195, 2.08.270, 2.08.295, 2.08.300, 2.08.335, 2,08.340, 2.08.350, 2.08.355, 2.08.375, 2.08.430, 2.08.440, 2.08.455, 2.08.460, and 2.08.470 shall be applicable to all businesses in the area described in Section and subject to the additional levy of the general The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 71 South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

business license tax imposed by Section .
(Ord. 1129 § 2 (part), 1970)

2.64.090 Payment prerequisite to license.

No business license shall be issued pursuant to this title unless the additional business license tax imposed by this chapter is paid together with the business license payable pursuant to and imposed by Section . (Ord. 1129 § 2 (part), 1970)

2.64.100 Tweedy Mile advisory board.

The city council shall appoint a Tweedy Mile advisory board pursuant to Section 36530 of the California Streets and Highways Code in order to make recommendations to the city council on the expenditure of revenues derived from the levy assessments on proposed improvements and activities and on the method and basis of levying assessments.
(Ord. 2286 § 1 (part), 9-27-2014 )

2.64.110 Membership.

The Tweedy Mile advisory board shall consist of five members each of which shall be appointed by a city council member. The members of the Tweedy Mile advisory board shall be appointed for staggered, three-year terms. (Ord. 2286 § 1 (part), 9-27-2011 )

2.64.120 Meetings.

1. The regular meetings of the Tweedy Mile advisory board shall be held not less frequently than once each calendar year, and otherwise as determined by the Tweedy Mile advisory board. The Tweedy Mile advisory board shall meet in the South Gate city council chambers.

2. The Tweedy Mile advisory board shall annually elect a chairperson and vice chairperson from among its members.

3. Three members of the Tweedy Mile advisory board constitute a minimum quorum for the transaction of business.

4. The affirmative vote of at least a majority of the then present members of the Tweedy Mile advisory board shall be necessary to take action.
(Ord. 2286 § 1 (part), 9-27-2011 )

2.64.130 Duties.

The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 72 South Gate Municipal Code Chapter 2.64 PARKING AND BUSINESS IMPROVEMENT AREA

BUSINESS LICENSE

The duties of the Tweedy Mile advisory board are as follows:

1. The Tweedy Mile advisory board shall prepare an annual report specifying the expenses, services, activities, and programs to be funded by the assessment, in accordance of the requirements of Sections 36530 and 36533 of the California Streets and Highways Code. Upon approval of the annual report, the city council shall follow the procedures set forth in Section 36534 of the California Streets and Highways Code for the conduct of a public hearing on the assessments for the fiscal year referred to in the annual report.

2. The Tweedy Mile advisory board will work together with city staff to consider new business, to evaluate whether or not proposed solutions are viable and cost-effective, and to submit from time to time recommendations to the city council for review and approval.

3. To perform such duties and responsibilities as may be assigned by the city council from time to time. (Ord. 2286 § 1 (part), 9-27-2011)

2.64.140 Staff representation.

The city manager shall assign staff to ensure the effective functioning of the Tweedy Mile advisory board, including designating the secretary to the Tweedy Mile advisory board who shall be a city employee respoansible for the preparation of all minutes of all meetings of the board, and the filing of the approved minutes with the city clerk. The minutes shall include a record of board member attendance, a brief summary of presentations made if any, actions taken by the Tweedy Mile advisory board, and the vote of each member on any item upon which action is taken. Minutes need not be verbatim transcripts of the conduct of the meetings, but should be sufficient to adequately characterize the discussions, deliberations and actions taken. (Ord. 2286 § 1 (part), 9-27-2011 )
The South Gate Municipal Code is current through Ordinance 2022-07-CC, passed July 26, 2022. 73 Item No. 7
elTYMANAgER'S OFFICE
MAY 03 2'-23 C'Uy of South Gate
14?:@O A CITY COUNCIL
AG-ENIDA IBT[LL
DepartmentDirector:

For the Regular Meeting of: May 9, 2023
ent: Public Works
erVanteS Chris Je ers
SUBJECT: RESOLUTION APPROVING THE RECERTIFICATION OF THE

SEWER SYSTEM MANAGEMENT PLAN (SSMP), IN COMPLIANCE WITH

CALIFORNIA ST ATE WATER RESOURCES CONTROL BOARD REQUIREMENTS PURPOSE: The State Water Resources Control Board requires that the City develop and implement a Sewer System Management Plan ("SSMP") and update the plan every five years.

The SSMP was last updated in 2014 and 2017 and an update is now due. The 2023 SSMP update has been prepared and is required to be certified by resolution of the City Council.

RECOMMENDED ACTIONS: The City Council will consider:
a. Receiving and filing the 2023 Sewer System Management Plan dated January 30, 2023, and a presentation,, and
b. Adopting a Resolution to certify the 2023 Sewer System Management Plan as required by the State Water Resources Control Board in their "Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by "WQ 2013-0058-EXEC"
FISCAL IMPACT: There is no impact to the General Fund as all costs with the preparation of the 2023 SSMP ($41,000) came from the Sewer Fund.

ANALYSIS: The City owns and operates a sanitary sewer system that consists of 119.5 miles of pipelines serving properties citywide. The sanitary sewer system is regulated by the state with a requirement for an SSMP. The primary purpose of the SSMP is to reduce sanitary sewage overflows ("SSOs") by providing policies that improve the design, construction, management, operation, and maintenance of the City's sanitary sewer system. The state regulation requires the SSMP to be updated once every five years from the date of the initial certification, or when significant changes occur to improve the efficiency and enforcement of the City's program. The current SSMP was certified by the City Council on March 28, 201 7; therefore, an update is now due. The 2023 SSMP update has been prepared and meets the requirements of the State Water Resources Control Board ("SWRCB"). The SSMP must be certified by resolution of the City Council.

The following highlights the significant changes between the current and proposed SSMP:
1 74
* Updated organizational chart to include chain of communication. * Updated operations and maintenance program on the sewer system mapping and procedures for sewer cleaning crews.
* Updated overflow emergency response plan to include staff trairung, emergency response actions to contractors, and SSOs response procedures. * Updated fats, oils, and grease (FOG) control program to include CalFOG website, grease removal devices requirements, public education outreach program, and SSOs hot spot locations.
* Updated SSMP program audits to include new performance indicators with overall weights and ranking of the existing sewer system.
* Updated communications program to include information on SSOs on the City website, public meetings, and educational information on the impacts to the sewer system.

A copy of the SSMP must be made publicly available. The 2023 SSMP will be posted on the City's website after it is approved by the City Council. Copies of the SSMP are also available for review in the Public Works Department, Engineering Division and Field Operations Division, and the City Clerk's Office.

The Public Works Department is responsible for the maintenance of the sewer system and the implementation of the SSMP requirements. As noted, the primary purpose of the SSMP is to prevent sewer overflows. The SSMP has been implemented acceptably since there have been no sewer overflows in the last three fiscal years.

BACKGROUND: On May 2, 2006, the SWRCB adopted the Statewide General Waste Discharge Requirements (WDRs or general WDRs), Order No. 2006-0003 to provide a statewide approach for reducing Sanitary Sewer Overflows (SSOs). An 880 is any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system.

SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oil, and grease. SSOs pollute surface and ground waters, threaten public health, adversely affect aquatic life and impair the recreational use and aesthetics of surface waters. The goal for SSO reduction is to decrease the risk to human health and the environment. To accomplish this goal, the WDRs require each public agency that owns and/or operates a sanitary sewer system to meet specific requirements, including development and implementation of a SSMP. The City Council prepared and certified the current SSMP on March 28, 2017.

The SSMP includes 11 elements demonstrating how the City constructs, manages, operates and maintains its sanitary sewer system. These elements are described in the attached SSMP and are summarized below:

1. Goals of the SSMP - Develop specific and measurable goals for planning, scheduling, and evaluating the City's management, operations, and maintenance of the sewer system.

2. Provides an organizational structure for SSO reporhng and evaluation of SSMP 2 75
implementation.

3. Legal Authority - Demonstrate legal authority of the sewer system through the use of ordinances for enforcement of violations and to effectively manage the sanitary sewer system.

4. Sewer Collection System Operation & Maintenance Program - Identifies the preventative maintenance program for the sewer system; evaluates the condition of sewer pipes and recommended rehabilitations; and requires providing training on a regular basis for utility maintenance workers.

5. Sewer Collection System Design and Performance Provisions

6. Sewer Overflow Emergency Response Plan - Identifies the measures to be taken by the City to administratively manage and report, and to contain sewer overflows in the field.

7. Fats, Oil and Grease Control Program

8. Collection System Evaluation and Capacity Assurance Plan - Identifies deficiencies in the sewer system and needed capital improvements.

9. Monitoring, Management and Plan Modifications

10. SSMP Program Audits

11. Cornrnunication Program with Public and Stakeholders The SSMP is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308 of the CEQA Guidelines.

ATTACHMENT: Proposed Resolution and Exhibit A
KT:lc
3 76
Attachment A
RF,SOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RF,SOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, APPROVING THE RECERTIFICATION OF THE

SEWER SYSTEM MANAGEMENT PLAN AS REQUIRED BY THE

STATE WATER RESOURCES CONTROL BOARD IN THE
"ST ATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS ORDER N0. 2006-0003-DWQ AS AMENDED BY WQ 2013-0058-EXEC"
WHEREAS, the City of South Gate ("City") is engaged in activities necessary to effectuate the State of California Water Resources Control Board Order No. 2006-0003-DWQ ("Order") as amended by WQ 2013-0058-EXEC; and
WHEREAS, the Order specifies to the Statewide General Waste Discharge Requirements for sanitary sewer systems to: (l) reduce the frequency and volume of sanitary sewer overflows, (2) improve the condition of the City's municipal sanitary sewer infrastructure and, (3) protect the environment and natural resources; and
WHEREAS, the City is required to develop and implement a system-specific Sewer System Management Plan ("SSMP") in accordance with the terms of the Order because the City owns and operates a sanitary sewer system greater than one mile in length that collects and conveys untreated and partially treated wastewater to a publicly owned treatment facility in the State of California; and
WHEREAS, on May 16, 2009, the South Gate City Council approved a comprehensive SSMP as required by the Order including the required provisions to provide proper and efficient management, operation and maintenance of the City's sanitary sewer system, while taking into consideration risk management and cost benefit analysis; and WHEREAS, said SSMP contains a spill response plan that establishes standard procedures for immediate response to sanitary sewer overflows in a manner designed to minimize water quality impacts and potential nuisance conditions; and WHEREAS, State regulations require that the SSMP be recertified after five (5) years from the date of the initial certification and when significant changes occur; and WHEREAS, on March 28, 2017, the South Gate City Council approved the recertification of the Sewer System Management Plan as required by the State Water Resources Control Board's in their "Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by WQ 2013-0058-EXEC." Page l of 2
f 77

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council hereby approves the recertification of the City's Sewer System Management Plan dated May 9, 2023, as set forth in the City of South Gate Sewer System Management Plan report of the ASSistant City Manager/Director of Public Works dated January 30, 2023. A copy of the Report is attached hereto as Exhibit "A" and incorporated by reference.

SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

BY:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7:

Raul F. Salirias, City Attorney

78 EXHIBIT A
City of South Gate
Sewer System Management Plan

ENTENNIAI
Final Report
City of South Gate
8650 California Avenue
South Gate, CA 90280
Prepared By:

SA Associates
1661 N. Raymond Avenue, Suite 100
Anaheim, California 92801
January 2023
79 ACKNOWLEDGEMENT
This Sewer System Managei'nent Plan has been drafted and assembled using material and information gathered from the City of South Gate. SA Associates would like to extend their deepest gratitude to the Public Work's staff who were involved with its preparation.

City of South Gate Sewer System Management Plan
Final Report a
80 ACRONYMS
AIMS Activity Information Management System
BMP
Cal OES
CWEA
Best management practice
California Governor's Office of Emergency Services Operations California Water Environment Association
CIP
COD
CCTV
Capital Improvement Program
Chemical oxygen demand
Closed Circuit Television
FOG
FSE
Fats, oils, and grease
Food Service Establishment
GIS
GRD
Geographical Information System
Grease removal devices
Inflow and infiltration
LACDPW Los Angeles County Department of Public Works M Million
MRP
O&M
OERP
PPE
Monitoring and Reporting Program
Operations and Maintenance
Overflow Emergency Response Plan
Personal protective equipment
PM Preventative Maintenance
RWQCB Regional Water Quality Control Board
SSO Sanitary sewer overflow
888 WDR Sanitary Sewer System Waste Discharge Requirement SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board
City of South Gate Sewer System Management Plan
Final Report m
81 LRO Legally Responsible Official
EPA U.S. Environmental Protection Agency
VCP Vitrified clay pipe
WDR Wastewater Discharge Requirements
City of South Gate Sewer System Management Plan
Final Report m
82 TABLE OF CONTENTS

ACKNOWLEDGEMENT

ACRONYMS

TABLE OF CONTENTS

LIST OF TABLES

LIST OF FIGURES

EXECUTIVE SUMMARY

CHANGE LOG

CERTIFICATION & RECERTIFICATION

1. INTRODUCTION

1.1. Regulatory Requirements.

1.2. Additional Regulatory Considerations

1.3. Service Area & Sewer System. .

Figure 1-1. City Boundries

2. GOALS

2.1. Requirements

2.2. Overview

2.3. Sewer System Goals...

2. 4. Monitoring & Reporting Plan Requirements

3. ORGANIZATION

3.1. Requirements

3.2. Overview

3.3. Sewer System Organization.

3. 4. Legally Responsible Official

4. LEGAL AUTHORITY

4.1. Requirements

4. 2. Overview

5. OPERATIONS & MAINTENANCE PROGRAM...

5.1. Reqriirements..

5.2. Overview

5.3. Sewer System Mapping..

5.4. Routine Preventative Operations & Maintenance Activities.

City of South Gate Sewer System Management Plan
Final Report
X
m
83 Rehabilitation & Replacement Plans
Staff Training.

Equipinent & Replacement Part Inventories

6. DESIGN AND PERFORMANCE PROVISIONS

6. 1. Requirements

6.2. Overview..

6.3. Design & Construction Standards & Specifications

6. 4. Procedures & Standards for Inspection and Testing

7. OVERFLOW EMERGENCY RESPONSE PLAN

7.1. Requirements

7.2. Overview..

7.3. Notification

7.4. Response Activities

7.5. Reporting.

7. 6. Training

8. FATS, OILS, & GREASE CONTROL PROGRAM

8. 1. Requirements.

8.2. Overview.

8.3. Public Education Outreacli Program ..

8.4. Disposal of FOG from the Sewer Collection System..

8.5. Legal Authority to Prohibit FOG Discharges

8.6. Requirements to Install Grease Removal Devices. .. . 8,7, Inspection & Enforcement Authority..

8.8. Sanitary Sewer Sections Subject to FOG Blockages .. 8,9, Source Control Measures

9. SYSTEMEVALUATION&CAPAaTYASSTJRANCEPLAN
Requirements
Overview
Evaluation
Design Criteria
Capacity Enhancement Measures
Scliedule
City of South Gate Sewer System Management Plan
Final Report
15 m
84 10. MONITORING, ,&PROGRAMMODIFICATIONS. 25

10.1. Requirements . .. ... .... ... ...... ... . . .. . ... .... .. .. ..... 25

10.2. Overview .. . . ....... ... .. .... ... . . . . ... .. ... ... .. , ...25

10.3. Relevant Information to Establish & Prioritize SSMP Activities........................... 25

10.4. SSMP Implementation & Effectiveness. . . ... .. . . .. .. ... .. . . . .. ... 25

10.5. Identify & Illustrate SSO Trends ..... ... . . .. . .... .... .. . . ..... 25

11. SSMPPROGRAMAUDITS 27

11.1. Requirements .... . ... . ............. ..... ........ ..... ... .... .. .. ..27

11.2. Overview . . . ... . ... .. ......... .... . ... . . . . .. ..... . ... ..27

11.3. SSMP Program Audit . . ... . ..... .. ...... .. ............. ...... .. .. .. 27

12. COMMUNICATIONPROGRAM 28

12.1. Requirements .... . .. ..... ..... ...... ... .. . .... ..... .... . ... .. 28

12.2. Overview . . ........ . ... . .. .... . . . ... .. . .. ... . . ..28

12.3. Communication . .. . ... ............ . ... ..... .... ...... .. . ... 28 City of South Gate Sewer System Management Plan
Final Report m
/2 85

LIST OF TABLES
Table ES-l SSS WDR Element and Corresponding SSMP Section Location.

Table I : Change Log.

Table 2: Position Description
Table 3: Hierarchy and Contact Directory for SSO Response Table 4: City's Legal Authority Cliecklist
Table 5 : Regulatory Agency Notification
City of South Gate Sewer System Management Plan
Final Report
8 .9
10 17
a
/18 86

LIST OF FIGURES
Figure 1-1. City Boundries
Figure 3-1 0rganizational Chart
Figure 5-1 Sewer Division Equipment Inventory and Cost.

City of South Gate Sewer System Management Plan
Final Report
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.7
14 m
87 This page has been left intentionally blank
City of South Gate Sewer System Management Plan
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88 EXECUTIVE SUMMARY
On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted Order Number 2006-0003-DWQ, the Sanitary Sewer System Waste Discharge Requirements (SSS WDRs), which requires all federal and state agencies, municipalities, counties, districts, and other public entities that own or operate a wastewater collection system greater than one mile in length to develop and implement a system specific Sewer System Management Plan (SSMP). An SSMP inust document how the agency manages its wastewater collection system. The SSMP must be adopted and ceitified (or re-certified) by the agency's governing body at a public meeting. In order to complete certification (or re-certification), the Legally Response Officer (LRO) must complete the certification portion in the Online Sanitary Sewer Overflow (SSO) Database Questionnaire.

During a pciblic meeting, the City's governing body adopted this SSMP on February 14'h, 2023.

This adoption date shall be used to determine when self-audits, updates, and recertification shall take place.

The City has prepared and drafted this SSMP to meet and/or exceed the requirements of the SSS WDRs. Under these requirements, the City is subject to mandatory deadlines for certain SSMP elements. These deadlines are based on the population served by the federal and state agencies, municipalities, counties, districts, and/or other public entities which own or operate a wastewater collection system. Based on an estimated population of approximately 99,000 people, the City must comply with the schedule provided for agencies which serve a population greater than 10,000, but less than 100,000. During all self-audits and/or updates, these dates should be referred to and adhered to.

The goal of any SSMP document is to provide a comprehensive plan and schedule to properly i'nanage, operate, and maintain all parts of the sanitary sewer system. This is done in order to limit and/or eliminate the occurrence of SSOs, and mitigate those which do occur.

Additionally, the City wishes to achieve the following goals:

Collection system facilities are properly managed, operated, and maintained to eliminate preventable sanitary system overflows (SSOs);
Reporting procedures are in place to notify the appropriate regulatory and health authorities of SSOs within the required time frames; and SSO events, mitigation measures, and corrective actions are documented; and City sewer system operators, employees, contractors, responders, or other agents are adequately trained and equipped to address an SSO event; and, City sewer system is properly designed, constructed and funded to provide sufficient capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws and generally acceptable practices relative to sanitary sewer system operations and maintenance.

On the following page, Table ES-l includes a summary of the inandatory components required by the SSS WDRs. These components are referred to as elements, and in the corresponding chapters of this SSMP, the City has described, in detail, how they have met each requirement.

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89 Table ES-l SSS 'i'VDR Element and Corresponding SSMP Section Location

SSS WDR
Element
Element Description Section
l Goals 2
2 Organization 3
3 Legal Authority 4
4 Operations and Maintenance Program 5
5 Design and Performance Provision 6
6 Overflow Emergency Response Plan 7
7 FOG Control Program 8
8 System Evaluation and Capacity Assurance Plan 9
9 Monitoring, Measurement, and Program Modifications 10 10 SSMP Program Audits 11
11 Communication Program 12
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SWRCB Order Number 2006-0003- DWQ, the SSS WDRs, requires SSMPs to be updated and re- certified every five (5) years, and be self-audited every two (2) years.

All SSMPs are considered "living documents" and may be changed at any time. However, in the event a significant change is made to this document, it must be re-certified. Please note, the phrase "significant" can vary amongst agencies; therefore, the agency retains the right to define what a "significant change" is.

A Change Log is a required part of the SSMP, under SWRCB Order No. WQ 2013-0058-Exec. (MRP). Section E.3. of the MRP states:
"Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the change or update. These records shall be attached to the SSMP." The Enrollee must retain these records for a minimum of five (5) years and during an onsite inspection or information request, these records shall be made available for review by the Water Boards.

An entry into the Change Log should include a brief description of the change, the date the entry was inade, and the name and title of person who made the change.

Be aware, the SWRCB and Regionai Water Quality Control Board (RWQCB) have the authoritv to issue various levels of enforcement for failure to comply with the provisions of the 888 WDR and failure to conduct the required audits. Enforcement actioris are clearl)i explained in the SWRCB's Enforcement Policy and the Enrollee's Guide to the SSO Database: Sanitary Sewer Ovezflow Reduction Prograin (also referred to as Discharger's User Guide. ).

The Change Log is provided on the following page.

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Table 1: Change Log
Description of Change
Name/Title of Person
Responsible for Change
Date
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SWRCB Order Number 2006-0003- DWQ, the SSS WDRs, requires SSMPs to be updated and re- ceitified every five (5) years, and be self-audited every two (2) years. During the certification or re-certification process, the governing body must approve and adopt the SSMP upon original completion of the document. Furthermore, in order to complete the certification, the Legally Responsible Officer (LRO) must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:

State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
p.o. Box 100
Sacramento, CA 95812
The SSMP is considered a "living document" and may be changed at any time. If at any time a "significant change" is made to the document, it must be receitified. The phrase "significant" s'nay vary amongst agencies; therefore, the agency may define what a "significant change" is. In order to complete the recertification process, the agency must enter their data in the Online SSO Database and mail the form to the State Water Board, as described above.

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1. INTRODUCTION
On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted Order Number 2006-0003-DWQ, the Sanitary Sewer System Waste Discharge Requirements (SSS WDRs), which requires all federal and state agencies, municipalities, counties, districts, and other public entities that own or operate a wastewater collection system greater than one mile in length to develop and implement a system specific Sewer System Management Plan (SSMP). Any public entity that owns or operates a sanitary sewer system and has submitted a complete and approved application for coverage under the SSS WDR is referred to as an Enrollee.

The City, which may also be referred to as the Enrollee, has prepared their SSMP with the intent to meet and/or exceed the requirements of the SSS WDRs. Also, the Enrollee wishes to illustrate their ability to provide a comprehensive plan to properly manage, operate, and maintain all paits of the sanitary sewer system. This SSMP includes measure and plans which can help limit or eliminate the occurrence of SSOs, as well as efforts to minimize water quality impacts, environmental impacts, and other potentially harmfiil conditions of the SSOs which do occur. To achieve the utmost effectiveness, this SSMP document includes provisions on risk-management and cost-benefit analysis.

1.1. Regulatory Requirements
Be aviare, the SWRCB and RWQCB have the authority to issue various levels of enforcement for failure to comply with the provisions of the SSS WDR and failure to conduct the required audits.

En.forcement actions are clearl)i explained in the SWRCB's En.forcementPolicy and the Enrollee's Guide to the SSO Database.' Sanitary Sewer Overflow Reduction Program (also referred to as Dischargels User Guide.).

As of May 2, 2006, SWRCB Order No. 2006-0003 has served as general WDRs for sanitary sewer systems. On July 30, 2013, Attac)iment A to the Order was promulgated and became effective on September 9, 2013 and is known as Attachment A, SWRCB Order No. WQO 2013-0058-EXEC.

This amended the Monitoring and Repoiting Program (MRP) SSS WDRs. Together, these documents constitute the SSS WDR.

All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one (1) mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order and potentially others.

Agencies of that category are required to develop a SSMP. Following the original adoption date of the SSMP, the agencies are required to self-audit their SSMP at least every two (2) years, and update and re-certify their SSMP everyafive (5) years. In order to re-certify the SSMP, it must be adopted by the agency's governing board during a public meeting. To complete re-certification, the agency must enter their data in the Online SSO Database and mail the form to the State Water Board, as described above.

A Change Log is a required part of the SSMP under SWRCB Order No. WQ 2013-0058-Exec. (MRP). Section E.3. of the MRP states:
"Records documenting all changes made to the SSMP since its last certification indicating when a sribsection(s) of the SSMP was changed and/or updated and who City of South Gate Sewer System Management Plan
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authorized the change or update. These records shall be attached to the SSMP." Any change(s) made to Goals or the System Evaluation and Capacity Assurance Plan, must be recorded.

Agencies do not send their SSMP to the State or Regional Water Boards for review or approval, but the SSMP must be publicly available. Also, they must upload an electronic copy to the SSO database or provide a link to the Enrollees' website where the SSMP is posted.

1.2. Additional Regulatory Considerations
The Enrollee may be subject to additional laws, acts, codes, and/or other regulatory considerations enacted by a legislative, governmental, and/or other authoritative organization whicli was not mentioned, discussed, and/or summarized herein this section and/or the SSMP as a whole.

Therefore, the Enrollee should be familiarized with and have full-understandmg of all laws, codes, and/or other regulatory considerations which may apply.

The following consists of summaries and/or direct phrasing from "REGULATORY CONSIDERATIONS" which can be found in SWRCB Order No. 2006-0003-DWQ. "The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements. Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs.

California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance.

California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:

Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.

Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.

Occurs during, or as a result of, the treatment or disposal of wastes.

This Order [SWRCB Order No. 2006-0003] is consistent witli State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality City of South Gate Sewer System Management Plan
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of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies.

The action to adopt this General Order [SWRCB Order No. 2006-0003] is exempt from the California Environmental Quality Act (Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute "existing facilities" as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.

The Fact Sheet, which is incorporated by reference in the Order [SWRCB Order No. 2006-0003], contains supplemental information that was also considered in establishing these requirements."
Be aware, any noncompliance to SWRCB Order No. 2006-000 constitutes a violation qf the California Water Code and is grounds for enforcement action.

1.3. Service Area & Sewer System
The City is located in Los Angeles County, approximately seven (7) miles south of the downtown area of the City of Los Angeles. It was incorporated in 1923, and encompasses approximately 7.5 square miles. The City is boarded by several cities, to the noith are the cities of Huntington Park, Cudahy, Bell, and Bell Gardens; to the east is the City of Downey; to the south is the City of Lynwood, and to the southeast is the City of Paramount. Below, Below, Figure 1-1 illustrates this.

The City has a population of 99,578 with a customer based comprised of residential and commercial users. The City's Public Works Department is responsible for the management and operation of the sewer collection system. Their system consists of approximately 120 miles of gravity sewer pipelines with varying diameters ranging from four (4) to 27 inches, no pump/lift stations, and about 100 sewer siphons. There are approximately 2,400 maintenance holes and 19,500 service laterals within the City. The sewer collection system primarily discharges into County Sanitation Districts of Los Angeles County (LACSD) facilities for transportation, treatment, and disposal. A small percentage of waste, collected by the City, joins the City of Paramount system and is then discharged into LACSD facilities.

The customer is responsible for the main line lateral connection up to the property line, and the City is responsible for the main line lateral connection after the property line.

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Mayhood
South Gale
laaffi
I -1
t "'a%
Lynwooo
OoWneY
Noiwalk
Complon
Ballflowet
Legend N
L"3 South Gate City Boundaiy
0 0.5 1 2
Milss
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2. GOALS

2.1. Requirements
D.13.(i) Goals: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent sanitary SSOs, as well as mitigate any SSOs that do occur.

2.2. Overview
This section will discuss the Enrollee's goals for their sanitary sewer system. The Enrollee has developed realistic, attainable, and effective goals which are unique to the infrastructure and performance of their sewer system. The development of appropriate goals helps ensure the proper management, operation, and maintenance of all parts of the sanitary sewer system.

2.3. Sewer System Goals
The City has developed goals which showcase their aspirations to maintain their performance and operations standards; properly document and report any SSOs which may occur, and the overall protection of public health, waters of the state, and the environment fiaom the hazards of SSOs.

The City's goals for their sanitary sewer collection system are:

Collection system facilities are properly managed, operated, and maintained to eliminate preventable SSOs.

Response measures are in place and that all feasible steps are taken to mitigate the impacts of SSOs to public health and the environment when they occur.

Reporting procedures are in place to notify the appropriate regulatory and health authorities of SSOs within the required time frames.

SSO events, mitigation measures, and corrective actions are documented.

City sewer system operators, employees, contractors, responders, or other agents are adequately trained and equipped to address an SSO event City sewer system is properly designed, constructed, and fiinded to provide sufficient capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws, and generally acceptable practices relative to sanitary sewer system operation and maintenance.

2.4. Monitoring & Reporting Plan Requirements
It is important to keep goals relevant and obtainable. To ensure tliis, goals sliould be reevaluated during self-audits and updates. Under the Monitoring and Reporting Program (MRP), all changes made to the SSMP since its last ceitification shall be recorded; however, other documents have emphasized the importance of recording the changes made to the Goals section.

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3. ORGANIZATION

3.1. Requirements
D.13.(ii) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order (SSS WDR).
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific ineasures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (Cal OES)).

3.2. Overview
This section will identify the Enrollee's organization and communication structures in regards to implementing SSMP elements, responding to SSOs, and reporting and documenting SSOs.

Exhibits and tables are provided to better illustrate the structure and explain the positions involved.

As required, the names and telephone nrimbers of positions responsible for implementing specific measures of the SSMP program are shown herein. Additionally, the name of the Legally Responsible Officihl (LRO) will be given.

3.3. Sewer System Organization
Shown below, Figure 3-1 illustrates how the sanitary sewer system command hierarchy is organized. Table 2 provide a brief description and general duties of the positions shown in Figure 3-1.

If an agency or contractor implements a SSMP element, or has with a long-term contract with the City, they may be included in Figure 3-1. These types of services include, but are not limited fats, oils, and grease (FOG) control, sewer cleaning, root control, CCTV assistance, etc.

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Table 2: Position Description
Title Description
City Manager
Establishes policy, plans strategy, leads staff, allocates resources, delegates responsibility, authorizes outside contractors to perform services, and may serve as public information officer.

City Engineer
Prepares wastewater collection system planning documents, manages capital improvement delivery system, documents new and rehabilitated assets, and coordinates development and implementation of SSMP.

Inspector
Ensures that new and rehabilitated assets meet the Enrollee's standards, works with field crews to handle emergencies when contractors are involved, and provides verbal reports to City Engineer.

Permit Compliance
Specialist
Works as needed on applicable permits, laws, and regulations; provides support to all parts of operation.

Collection System
Manager
Manages field operations and maintenance activities, provides relevant information to Enrollee management, prepares and implements contingency plans, leads emergency response, investigates and reports SSOs, and trains field crews.

Field Crew
Undertakes preventive maintenance activities, mobilizes and responds to notification of stoppages and SSOs, mobilizes sewer cleaning equipment, by-pass pumping equipment, and portable generators.

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Table 3: Hierarchy and Contact Directory for SSO Response Title Name Telephone
After Hours or
Cell Phone
City Manager Chris Jeffas 323-562-9503
Director of Public Works,
Assistant City Manager &
City Engineer
Arturo Cervantes 323-563-9512 323-351-4777
Building Official William Campana 323-563-9515 323-816-8230 Field Operations Manager David Torres 323-563-5785 323-216-9524 Street & Sewer Supernatant Juan Precindo 323-563-5790 323-204-2942 Duty Person (After Hours) David Torres 323-563-5784 323-216-9524 Public Works Services Yard Receptionist 323-563-5790 Police Department Watch Commander 323-563-5457 323-563-5457 Fire Department
Battalion
Commander
323-890-4045 323-890-4045
Station 54 323-567-8580 323-567-8580
Station 57 562-531-9700 562-531-9700

3.4. Legally Responsible Official
Section J of the SSS WDR oritlines the requirements for the responsible authorized representative, also known as the legally responsible official (LRO).

The LRO is responsible for certifying data entered into the California Integrated Water Quality System (CIWQS) Online SSO Database. If the LRO requires assistance, they may authorize a Data Submitter (DS). A DS may only be authorized by the LRO and must be registered with the State Water Board. A DS may only assist with data entry, they cannot certify data. Only the LRO may certify the data entered into CIWQS Online SSO Database.

At this time, the Enrollee's LRO is Arturo Cervantes, P.E.

In order to maintain continuous coverage, the Enrollee may and should have more than one LRO.

Any change of a registered LRO or DS (e.g., retired staff), including deactivation or a change to the LRO's or DS's contact information, shall be submitted by the Enrollee to the State Water Board within 30 days of the change by calling (866)-792-4977 or e-mailing help@,ciwqs.waterboards.ca.gov.

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4. LEGAL AUTHORITY

4.1. Requirements
D.13.(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include infiltration and inflow (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.); (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit tlie discharge of fats, oils, and grease and other debris that may cause blockages, and (e) Enforce any violation of its sewer ordinances.

4.2. Overview
This section is intended to identify and describe the legal authority the Enrollee must possess in order to enforce various elements of the SSMP. The Enrollee is granted powers in relation to the services provided through legal autliority outlined in statutes. The Enrollee implements these granted powers through sewer use ordinances, service agreements, or other legally binding procedures or mechanisms. The Enrollee may use regulatory mechanisms including, but not limited to, Ordinances, Codes and Resolutions, State and Federal Laws, Licensing and Permitting Processes, Memorandum of Agreements, Contractual Agreements, Service Agreements, Discharge permits, as well as otl'ier programmatic and legally binding procedures and mechanisms.

These regulatory mechanisms can include the proper authority and power to require wastewater collection system users to comply with applicable design, construction, use, and maintenance standards and regulations. The Enrollee can use its applicable legal authority to require system users and customers to meet performance standards, maintain user-owned assets such as laterals, and pay penalties for non-compliance with regulations.

Table 4: City's Legal Authority Checklist
SSMP Required Functions City's Legal Authority
Prevent illicit discharges into its sanitary sewer system - LACC:20.36.010
- LACC:20.36.400
- Plumbing Code: Chapter 8
Require that sewers and connections be properly designed and constructed - LACC:20.32. Part 3
Erisure access for maintenance, inspection, or repairs for portions of tlie lateral owned or maintained by the Public Agency;
- LACC:20.24.070
- LACC:20.24.080
- LACC:20.24.090
- LACC:20.24.140
- LACC:20.24.150
Limit the discharge of fats, oils, and grease and other debris that may cause blockages - Plumbing Code: Chapter 10 Enforce any violation of its sewer ordinances. - LACC:20.24.100 City of South Gate Sewer System Management Plan
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5. OPERATIONS & MAINTENANCE PROGRAM

5.1. Requirements
D.13.(iv) Operation and MaintenanceProgram. The SSMPmust includethose elements listed below that are appropriate and applicable to the Enrollee's system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by staff and contractors; including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program shorild have a system to document scheduled and conducted activities, such as work orders;
(c) Develop rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency.

The program should inckide regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation.

Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations, maintenance, and require contractors to be appropriately trained; and (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.

5.2. Overview
The section will identify and discuss the Enrollee's Operations and Maintenance (O&M) program, rehabilitation and replacement programs, employee training programs, equipment and replacement parts inventory, and otlier programs.

5.3. Sewer System Mapping
To the best of their ability, the Enrollee maintains up-to-date records and maps of the sewer facilities. Additional information such as location, alignment, pipe material, size, etc., has been attached using their Geographic Information System (GIS). All necessary staff have access to the GIS, and sewer maps have been printed and distributed to the Public Works Depaitment Street and Sewer field crews.

5.4. Routine Preventative Operations & Maintenance Activities The City utilizes contract services to clean and inspect their sewer lines on a regular basis.

During inspections, closed circuit television (CCTV) is used to note any deficiencies in the pipes.

The City cleans and inspects 100,000 linear feet (LF) per year. As a result, the City's entire sewer system is cleaned and inspected approximately every ten (10) years.

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Cleaning is typically done using high-pressure water jetting nozzles (hydro jet) or mechanical root cutting (rodding). Hydro jets are inserted into the pipes and the expelled debris are manually removed from the downstream maintenance hole using prirchased equipment or staff-made appurtenances. Pipe segments prone to root growth are periodically cleared using a chemical herbicide or root cutter. Those prone to accumulate FOG are periodically cleaned using caustics, surfactants, enzymes, microbes or high-pressure jetting. For CCTV inspection, cameras are inserted into the sewer maintenance hole and dispatched up the sewer. Video recordings are then analyzed to identify cracks, dislodged pipe joints, locations of lateral connections, flow conditions, and other sewer cliaracteristics.

Sewers infested by insects are chemically treated, and baited if infested by rodents.

Cleaning and maintenance work orders are generated and tracked using a system called CitiTech CMMS. This database is backed up to the Enrollee's server located City Yard, 4244 Santa Ana Street.

SO&M Mapping System
The City maintains "as-built" plans for majority of their sewer facilities. The plans are stored in a file system at City Hall. Data shown includes: location, alignment, pipe material, size, etc. A portion of this system-wide information is currently stored on a geographic information system (GIS) reference base and can be printed to map sheets. The map sheets are distributed to the DPW street and sewer field crew, for reference work scheduling, and for response to emergencies or assisting agencies. Periodic updates of these maps will be distributed as they become available.

As adequate funding and resources become available, the DPW plans to convert the remaining data files developed for the sewer system evaluation into the existing GIS database. Further updates to the GIS system include additional layers such as storm drain system, trunk sewer lines, video inspections data, etc.

Drop Maintenance Holes, Gas Trap Maintenance Holes, and Siphons These facilities are inspected and cleared of stoppages and flow restrictions on variable frequencies based on prior inspection records. Siphons are inspected on an as needed basis.

Flow Monitoring
Visual checks for comparison with prior records are conducted during scheduled inspection of maintenance holes and pipelines. Unusual or rinexplained changes in flow receive more thorough evaluation and as deemed necessary a flow monitoring device is placed to validate flow patterns over time for the affected sewer drainage area(s).

Vermin and Rodent Control
Sewers infested by insects are chemically treated, and those infested by rodents are baited.

Work Scheduling and Documentation
Most work orders are tracked using a computer-based maintenance management system.

Maintenance activities are recorded as service requests, cleaning reports, sewer maintenance daily reports, maintenance hole adjustments, overflow reports, etc., are filed at the City Yard.

5.5. Rehabilitation & Replacement Plans
Between 2002 to 2019, 81 percent of all sewer pipelines have been lined using cure-in-place piping (CIPP) or replaced with new pipe. Pipes selected were done using condition-based assessment.

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unlined portions are shown on the figure given on page 39 of the Enrollee's Sewer Master Plan (SMP).

It has been recommended that the City continue using condition-based assessment for future rehabilitation and replacement plans. However, due to their limited budget ($200,000) they are limited on their short- and long-term Capital Improvement Projects (CIP).

The City's five (5) year CIP includes three (3) pipeline replacement projects based on recent condition evaluations. The Imperial Highway project cost estimate is based on a unit cost of $240 per linear foot for 12-inch piping plus 20% markup for design, construction management, administrative, and legal costs, and 25% contingency. The Sequoia Drive and Seminole Avenue project cost estimates are based on a unit cost of $310 per linear foot and the same 20% markup and 25% contingency. Please note, due to the unexpected high inflation rates and supply chain issues, these estimations may no longer be accurate.

5.6. Staff Training
Public Works personnel and inspectors attend structured collection system training classes or seminars given by other agencies including: California Occupational, Safety and Health Administration (CALOSHA), California Water Environment Association (CWEA), Corinty Sanitation Districts' (CSD), etc. This erisures staff are familiar with the latest industry standards & technology, and can safely & efficiently carry out their tasks. The City also utilizes informal training approaches, such as tailgate meetings, monthly safety meetings, and apprenticeship training program from higher level staff. Additionally, the City only hires companies with well trained and experienced personnel for emergency SSO mitigation or sewer construction & rehabilitation work.

Staff training certificates can be found in the Appendix A

5.7. Equipment & Replacement Part Inventories
The City has a comprehensive equipment maintenance program. Equipment is regularly checked, adjusted, repaired, or replaced as necessary. However, major fixed assets are replaced when they meet or exceed the City's established fixed assets replacement criteria based on equipment age, mileage, hours or use, repair history, safety, etc. Replacement of or additions to major assets are funded through the City's annual budget process.

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Figure 5-I Sewer Division Equipment Inventory and Cost 9 33
34 Un/t",
2(19
208
230
212
233
232
Desctiptlon:

Gap Vax ConiMnetfon Truck
fetter Truck
CC'rV Van
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6. DESIGN AND PERFORMANCE PROVISIONS

6.1. Requirements
D.13.(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer Syst6mS, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

6.2. Overview
This section will discuss the Enrollee's adopted standards for design, construction, inspection, and testing. These standards apply to all new or rehabilitated sewer systems or sewer projects. These standards ensure the sanitary sewer system is safe, reliable, and built as intended.

6.3. Design & Construction Standards & Specifications The City has adopted, by reference, Title 20 of the Los Angeles County Code. Part 3 of Section 20-32 in County's Code includes the general design and construction requirements for the City's wastewater collection system. The sections include the requirements for sewer pipe size, minimum grades, manholes, and construction requirements.

Additionally, the City has also prepared their own Standard Drawings and Standard Specifications for their sewer systems. The Standard Drawixigs and Standard Specifications for 2021 have been hyperlinked herein, in the event the link becomes broken, they are publicly available at https://www.cityofsocithgate.org/Government/Departments/Public-Works.

Since they have adopted Los Angeles Code and prepared their own, the City may use Los Angeles standards and specifications or their own standards and specifications.

6.4. Procedures & Standards for Inspection and Testing Within their jurisdiction, the City will inspect new installations and rehabilitation of deteriorated public sewer facilities. Inspectors are well trained in pipeline and pumping station construction, and they attend training classes and educational seminars to stay familiar with advancements in the industry. Inspectors are provided with adequate tools and materials to perform their jobs, including the project specific Construction Plans & Specifications, the Standard Specifications & Standard Plans for Public Works Construction, and the Public Works Inspector's Manual and reporting forms. The City also requires the preparation and submittal of "Record Drawings" of each as-constructed and completed project prior to final approval and acceptance of the project as public infrastructure
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7. OVERFLOW EMERGENCY RESPONSE PLAN

7.1. Requirements
D. l 3.(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDR or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resultiiig from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

7.2. Overview
This section will discuss the necessary components of the Enrollee's Overflow Emergency Response Plan (OERP). The OERP is intended to be a comprehensive document that includes components for minimizing the effects of SSOs on the environment, while protecting the public's health and safety. Components discussed are notification, response activities, reporting, and training. Additionally, the OERP includes a strategy for the Public Works Maintenance Section to mobilize labor, material, tools, and equipment to contain, mitigate, and clean up residuals from an SSO and correct or repair any condition which may cause or contribute to an unpermitted sewage discharge. The OERP helps ensure all reasonable steps are taken to contain and prevent discharge of untreated and/or partially treated wastewater into the waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs.

7.3. Notification
24-hours per day, 365-days per year, emergency service personnel are available to investigate and respond to reports, complaints, automated alarms, etc., related to the sewer system. During regular business hours calls are dispatched to the nearest or most available sewer maintenance crew.

During after hours, tlie Police Department will contact the on-call sewer maintenance worker. If additional personnel are needed during after hours, these on-call personnel will dispatch additional City of South Gate Sewer System Management Plan
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standby crews.

Table 5: Regulatory Agency Notification
SSO
Category
Description If Notify Agency At
1 Any volume
Discharge reaches
surface ivaters or
tributary to surface
Water
LA County Health
Department
Bus. Hrs. (626) 430-5420
After Hrs. (213) 974-1234
Flood Maintenance
Division
Bris. Hrs. (562) 861-0316
State Office of
Emergency Services
[24/7] (800) 852-7550
*Notify within 2 hours of
SSO
LA County Sanitation
Districts
All )'iours (562) 437-6520
Regional Water Quality
Control Board
Bus. Hrs. (213) 576-6657
After Hrs. (213) 305-2253
Once aware of the SSO, submit a draft repor. within 3 business and ceitify with 15 calendar days 2 >_1,000 gal.

Disc)iarge does not
reach surface water.
drainage cliannel, oi
if SSO is fully
recovered
LA County Health
Departmei'it
Btis. Hrs. (626) 430-5420
After Hrs. (213) 974-1234
State Water Resources
Control Board
N/A
Once aware of the SSO, submit a draft repor. within 3 business and certify with 15 calei'idar days 3 All other
discliarges
Suiiinit a certified report wit)iin 30 calendar "jays of tlie end of inonth in wiliich tl'ie SSO occurred Private
Lateral
Spill
Discliarge
from a
privately
owned lateral
LA County Healt)i
Department
Bus. Hrs. (626) 430-5420
After Hrs. (213) 974-1234
State Water Resources
Control Board
N/A
Submit to online database at the Enrolleeas discretion N/A
No SSO in a
calendar
montli
State Water Resources
Control Board
N/A
Certify on the online database within 30 days after a calendar month end, j-ile statement that no SSO occurred Recommendation: It is recommended that public outreach be used to educate the public oii who to notify and what to look for, in the event of a SSO or other related incident.

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7.4. Response Activities
When responding to an SSO or other related emergency event, responding crews are reqriired to stop the overflow, contain it as much as possible, limit access to the contaminated area, and ensure that the facility or area is cleaned LIP and returned to normal operation. If there are residents or businesses in the immediate vicinity of the overflow, they are to be informed of the cause of the problem and the remedial action to be taken.

When responding to SSO related emergencies, the City has set a response time goal of 60 minutes

7.5. Reporting
The County Health Depaitment is to be notified of any and all overflows. If the overflow exceeds 1,000 gallons and/or reaches the storm drain system, the RWQCB and the State Office of Emergency Services is to be notified. The Flood Maintenance District (FMB) shall be notified of any and all overflows which discharge into the storm drain system. The FMD's role is to assist with the tracing and capturing of the spill, to the best of their ability, before it reaches the Waters of the United States.

Relevant data such as location, volume, agencies notified, etc., is to be recorded in field report forms and later uploaded into the database. Sample field reports have been provided in Appendix B.

7.6. Training
City personnel and emergency contractors are properly trained on methods and procedures to prevent or limit the amount of SSO into Waters of the United States and how to mitigate their impacts. Some of these methods include the use of sand bags to contain SSO's; absorbent tube socks, to prevent SSO discharge into storm drain catch basins; and the use vacuum trucks, to suck up contained spills and dump the effluent back into the collection system at a safe location.

Additionally, OERP staff and contractors are well trained in traffic and crowd control. City vehicles are well equipped with traffic and crowd control tools, including orange traffic control cones, yellow tape, flashing lights, orange uniforms, first-aid supplies, etc.

To help staff remain familiar with the OERP, copies are available at the office for personnel responsible for managing, responding to, and/or reporting SSOs.

Recommendation: The following has been recommended:

1. Conduct tabletop exercises to allow staff to train in a real situation, if possible, involve emergency responders, so they are prepared for emergency situations as well. Tabletop exercises should be as real as possible and should involve repoiting as well.

2. Clear City staff and vehicles with the Police Department, so they are quickly let onto emergency scenes.

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8. FATS, OILS, & GREASE CONTROL PROGRAM

8.1. Requirements
D.13.(vii) Fats, Oils, and Grease (FOG) Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may inctude a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages carised by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors) design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Autliority to inspect grease producing facilities, enforcement authorities, and whether tlie Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject-to FOG blockages and establish a cleaning maintenance schedule for each section; and (g) Development and implementation of source control measures, for all sources of FOG discharged to the sanitary sewer system, for each section identified in (f) above.

8.2. Overview
The Enrollee lias evaluated tlieir system and determined that a FOG Control Program is necessary.

This section will discuss the Enrollee's FOG Control Program and how it l'ias been implemented to effectively control the quantity of FOG that is discharged into the sanitary sewer system.

8.3. Public Education Outreach Program
The City is undergoing efforts to better their public education outreach program. It has been recommended for the City to collect data on the which languages are spoken throughout their City.

This should be done to allow their outreach education program to reach as many people as possible.

Additionally, the City should prepare doorhangers, which can be distributed around the holidays and other times when FOGs may be higher than normal.

Current outreach involves descriptions of grease controls efforts distributed through the City's quarterly newsletter articles, and notices driring business license renewals.

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8.4. Disposal of FOG from the Sewer Collection System FOG which has been recovered from the wastewater system cleanings is collected and taken to an available local rendering company, qualifying dump bin (site), or to the Joint Water Pollution Control Plant (JWPCP), in the City of Carson, operated by CSD. The solid debris (FOG, roots, grit, etc.) collected from the system are taken to permitted FOG disposal facilities such as a land fill or the JWPCP. FOG in liquid form is flushed down by hydro jetting to receiving treatment facilities for disposal.

During the holidays, the City experiences additional FOG in their system. To mitigate this, the City is looking into having FOG disposal containers delivered around the holidays. Dar Pro Solutions is able to deliver various sized containers. They are available at https://www.darpro- solutions.com/automated-used-cooking-oil-systems or at 1-855-327-7761.

8.5. Legal Authority to Prohibit FOG Discharges
The City's legal authority to prevent illicit discharges of FOG and other contaminants into their sewer system have been discussed in Section 4. The City has the authority to require the installation of grease interceptors at appropriate location in order to protect their sewer system. If a facility generates an amount of FOG which may damage or increase maintenance costs of the sewer collection system, they are required to install interceptors. Additionally, the City Code prohibits the discharge of "any material which may create a public nuisance, or menace to the public health or safety, or which may pollute underground or surface waters, or which may cause damage to any storm-drain channel or public or private propeity.".

8.6. Requirements to Install Grease Removal Devices As stated above, facilities which produce level of FOG which may cause harm or increase maintenance costs to the sewer system are required to install a grease removal device (interceptor).

These facilities include industrial waste generating facilities, restaurants, and other Food Service Establishments (FSEs).

Grease removal devices are required to meet Plumbing Code, Chapter 10. The effectiveness of any grease removal devices is dependent upon tlieir roritine maintenance and monitoring/inspection for conformance with its intended purpose. Regular inspection and maintenance activity Jogging with quaxterly reporting are required and are verified by City staff as part of the Industrial /Non- Domestic Waste Permit inspections.

8.7. Inspection & Enforcement Authority
The City Building Official is authorized to monitor and enforce the regulations of the California Plumbing Code and the Public Health Code for both residential and commercial facilities. The Public Works Department is responsible for reviewing, permitting, ai'id inspecting tlie existing 200+/- waste facilities which discharge into tlie City's wastewater collection system. If during an inspection, it is determined that a FOG related issue is traceable to a domestic source, under the City Code, pretreatment could be required or the discharge required to be eliminated. s.s. Sanitary Sewer Sections Subject to FOG Blockages As discussed in Section 5 of this document, areas with frequent buildups of FOG and/or blockages (hot spots) are identified during routine maintenance operations. Also, in the event of an SSO, the cause will be investigated and traced to the source. As discussed in Section 5, hot spots are City of South Gate Sewer System Management Plan
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typically cleaned using hydro jetting or rodding when dealing with root intrusion. Additionally, these hot spots are inspected and cleaned on a more frequently. s.g. Source Control Measures
If a facility is contributing excess amount of FOG and they do not have a grease removal device in place, they will be notified by the Public Works Director to install a pretreatment system. If the facility does not take further action to correct this, Public Works can iSSues fines or close off their sewer line.

The City also allows Best management practices (BMPs) to be used as a source control measure for FOG. Some BMPs have been published below:

Bulk or Dry Clean-Up
Practice bulk and dry materials clean-up before using wet methods that use water Remove bulk or other solid food and grease laden substances into a suitable container before rinsing or washing the initial containers or surfaces that will drain into the plumbing system.

Keep drain screens in place and fully serviceable to avoid clogging drains or accumulating FOG or grit on the interiors of pipes.

Do not pour grease, fats, or oils down the drain nor place food scraps in the drain.

Use food grade paper to soak up oils and grease and dispose of appropriately.

Use paper towels to wipe down surfaces and work areas. Cloth towels require washii'ig and thereby introducing FOG back into the drains.

Success of bulk or dry clean-up is dependent upon the behavior of individuals and their access to tools and materials for use in removing bulk and dry materials before washing.

Spill Prevention
Preventing spills reduces the amoui'it of waste that will require clean-up.

A dry surface work place is safer for everyone in avoiding slips, trips and falls.

Capture bulk or dryer inaterials and place them into an appropriate container.

Empty containers before they are full to avoid spills.

Cover any FOG container before transporting to the rendering storage container.

Provide employees with proper tools to transport materials without spilling.

Maintenance
Whatever method(s) are being used to collect, filter and store FOG, ensure that equipment is regularly maintained.

Employees should be aware of and trained to perform correct and scheduled cleaning procedures.

A daily and weekly maintenance schedule is highly recommended.

Contract with a responsible service company to regularly and thoroughly clean larger components and spaces requiring specialized equipment and skills (e.g., large hood City of South Gate Sewer System Management Plan
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filters, hot tanks, floor drain pipes, specialty tools).

Smaller and less complex elements can be cleaned by hand by the user (e.g., small hood filters, counter/bench tops, sinks, storage areas, daily tools).

Skim/filter fryer grease daily and test the oil to determine when change is necessary.

Build-up of carbon deposits on the bottom of the fryer acts as an insulator that forces the fryer to heat longer, thus causing the oil to break down sooner. This extends the life of both the fryer and the oil.

Avoid discharging fryer oil into a drain or grease trap, but dispose into a rendering container for transport to a rendering company.

Cleaning intervals depend upon the type of product being prepared and the typical deposition of materials experienced. The larger the volume produced and deposits incurred, the more frequent the cleaning. This may warrant setting LIP a system of high use, high deposition workto be done in certain equipment that is cleaned more frequently than others to confine maintenance efforts.

Grease Traps & Interceptors
For grease traps and interceptors to be effective, the units must be properly sized, constructed and installed in a location to provide an adequate retention time for settling and accumulation of the FOG.

For information on properly locating, constructing and sizing grease traps and interceptors, contact the local govennmental agency and examine EPA guidance documents and UPC criteria.

Er)sure all grease-bearing drains discharge to the grease trap/interceptor.

No toilet or shower waste should be plumbed to the trap/interceptor.

Oil & Grease Collection/Recycling & Food Donations
FOG consists of commodities that if handled properly can be treated as a valuable resource.

Some rendering companies will offer services free-of-charge and other will give a rebate on the materials collected. Contact local rendering representative for specific information and details.

Use only covered rendering barrels and make sure all drain screens are installed.

Use a 3-compartment sink for ware washing. Begin with a hot pre-wasli, then a scouring detergent wash, then a hot rinse. Each step should be trapped to capture non-emulsified FOG.

Donations can reduce disposal costs. Ensure that edible food is not washed or flushed down the drain. Edible food waste may be donated to a local food bank. Inedible food waste can be collected by a garbage feeder that will use discards for feeding livestock, City of South Gate Sewer System Management Plan
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9. SYSTEM EVALUATION & CAPACITY ASS7CE PLAN

9.1. Requirements
D.13.(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in "a" above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term capital improvement plan (CIP) to address identified hydraulic deficiencies including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of fimding.
(d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a-c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14.

9.2. Ovenriew
This section will identify and discuss the means and methods used to assure that the collection system has adequate hydraulic capacity to convey dry and peak wet weather flows through the system to the ultimate disposal point without upset or discharge to the environment or private property.

9.3. Evaluation
System evaluations have been calculated in the City's most recent Sewer Master Plan (2019).

Sewer flows for the City under existing conditions are developed based on existing water demands and sewer flow return ratios organized by land use categories. Existing average day potable water demands are developed as pait of the 2018 Water Master Plan (WMP) project. Based on an analysis of demands over the past several years, 2016 is selected as the representative year to reflect existing water demands, which had a total demand of 6,756 acre-feet (AF).

For each customer account, a sewer flow is calculated based on land use and an associated sewer flow return flow ratio assigned for eacli land use category. The retiirn ratios provide the percentage of potable water demand that is returned to the sewer system via drains, sinks, and other outlets.

Typically, almost all indoor potable water demand is assumed to return to the sewer system.

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Utilizing existing annual average potable water demands and the sewer return ratios, existing average sewer flows for each land use category are provided in Table 3-2 located in the SMP. The total sewer flow for the City is 3,461 gpm., which is approximately 66 percent of the total existing annual average potable water demand. Almost all outdoor water demand, such as landscape irrigation, is assumed to not return to the sewer system. Hence, users with intense outdoor water demands are assumed to have low sewer return ratios

9.4. Design Criteria
South Gate Municipal Code, Section 6.62.010 forms the foundation upon which the City Engineer is given the legal responsibility for ensuring sound, logical, and functional design of the public sewer infrastructure. The Code defines terms, establishes fees, sets out provisions for enforcement & maintenance, and sets the basis of design standards for sewers. For specifics on design and performance provisions, refer to Section 6.

9.5. Capacity Enhancement Measures
The City is essentially built-out, with approximately 60 acres of developable vacant land left.

Future flows are not anticipated to be that much greater than existing flows. Existing average annual flows are calculated to be 3,560 gpm and peak wet weather flows are calculated to be 7,178 gpm. Future buildout average annual flows are calculated to be 3,768 gpm and peak wet weather flows are calculated to be 7,587 gpm.

9.6. Schedule
The hydraulic capacity of the City's sewer system is sufficient for existing flows and will remain sufficient for future flows; because of this, there are no Capital Improvement Projects (CIP) scheduled to address any decencies. The 5-year CIP is mainly focused on the pipeline rehabilitation program.

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10. MONn'ORING,MEAS ,&PROGRAMMODIFICATIONS

10.1. Requirements
D.13.(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the,success ofthe preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.

10.2. Overview
This section will discuss how the Enrollee maintains relevant information and data related to SSMP activities, moiiitors the implementation of SSMP Elements, and measures the effectiveness of its SSMP Elements.

10.3. Relevant Information to Establish & Prioritize SSMP Activities The City maintains data on relevant data work performed to meet the goals of this SSMP. Work orders and Preventative Maintenance are stored on the CitiTech database. Sewer crews can refer to this data to plan future work and have the ability to track trends. Additionally, GIS stores information regarding pipe location, alignment, pipe material, size, etc.

10.4. SSMP Implementation & Effectiveness
SSMP effectiveness is monitored through the City Performance Measure Indicators of key activities to minimize sewer overflows. These include:

Total number of overflows
Total number of SSOs greater than or equal to 1,000 gallons which were discharged or reached the Waters of the United States
Overflow response time
Reduction of repeated overflows at the same location Reduction in number of overflows caused by flows exceeding the capacity of the collection system.

10.5. Identify & Illustrate SSO Trends
On an annual basis, the locations of SSO occurrences are plotted on a citywide map. The causes of tlie SSO are also recorded. Tliese maps are used for establishing SSO patterns, identifying hot spots as indicated by clusters on the maps, and for scheduling work assignments and providing information on SSO activities. These data trends are also used as an indicator of infiltration/inflow problems that need to be corrected. The graphs are used to identify SSO trends and to evaluate overall SSMP program success especially by comparing the graphs to different years and with results from otl'ier sewer agencies.

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The City has achieved a No Spill Certification, and has not had an SSO since 2007. The City's No Spill Certification has been provided in Appendix C.

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11. SSMP PROGRAM AUDITS

11.1. Requirements
D. l3.(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee's compliance with the SSMP requirements identified in this subsection (D.13.), including identification of any deficiencies in the SSMP and steps to correct them.

11.2. Overview
This section will discuss the self-audits that must be done every two (2)-years. Under the SSS WDR, the Enrollee is required to conduct periodic internal SSMP audits at least every two (2) years starting from the original date of adoption. The purpose of the audit is to evaluate the effectiveness of the SSMP and its Elements and to determine the compliance of the Enrollee with the SSMP reqriirements.

11.3. SSMP Program Audit
In accordance with the SSS WDR, the City will conduct an internal audit eveiy two (2) years. The audit will use data collected as part of Chapter 9: Monitoring, Measurement, and Program Modifications and performance indicators to:

1. Evaluate the effectiveness of the City's SSMP;

2. Ensure compliance with SSS WDR requirements; and

3. Identify and correct any SSMP deficiencies. Key collection system performance indicators will include number and type of SSOs, completed line cleaning, SSO trends, and employee safety. The most recent report of the audit will be available electronically via the City's website and in hard copy (upon request).

An audit of the SSMP has been conducted by David Evans, and has been provided in Appendix D.

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12. COMMUNICATION PROGRAM

12.1. Requirements
D.13.(xi) Communication Program. The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee's sanitary sewer system.

12.2. Overview
This section will discuss the methods the Enrollee uses to communicate with the public. The Enrollee has multiple programs set up to communicate with the public on a regular basis and in the event of an SSO.

12.3. Communication
The City will provide the general public and other agencies with status updates on the development and implementation of the SSMP, and consider cominents made by them.

The City may utilize various forms of media (e.g., letters, newsletters, brochures, annual reports, notices in newspapers, and the City website) as well as regional utility meetings, and FOG meetings with member agencies to convey this information.

City of South Gate Sewer System Management Plan
Final Report s
ff 121
City of South Gate
SSMP Final Report
Appendix A
City of South Gate Sanitary Sewer Management Plan Final Report
122
z 123
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City of
South
(,ate
Public Works Department
David E. Torres, Field Operations Manager
4244 Santa Ana Street, South Gate, CA 90280-3004
P: (323) 563-5785 F: (323) 582-3106
www.cityofsouthgate.org
City of South Gate
Sanitation Division
In-House Training
Cesar Godinez (CWEA Certification #: 1308216228):

Course/training Date Completed Hours
How to properly prime trach pumps. On field training. 02/10/2020 2.5 Defensive Driving. 02/24/2020 I
How to properly use heavy equipment (Units 203,209,208 and 284).
03/09/2020 1
How to loadout the transfer station and place recyclable in proper locations. TV, microwaves, etc. On field training and clean up.
03/29/2020 2.5
How to prevent injury when servicing private laterals. 04/13/2020 I What to look for when inspecting sinkholes. 05/04/2020 1 How to properly prepare emergency equipment. 05/25/2020 1.5 Heat stroke properness. 06/22/2020 I
Street closer properness and place water barricades. 07/02/2020 I Make sure all vehicles are locked and secured at end of shift due to theft of catalytic converters and private property. 07/27/2020 1
rOTALHOURS 13.5
David Torres
Field Operations Manager
(323) 216-9524
Juan Preciado
Street and Sewer Superintendent
(32.;) 204-2942
52,.125

CERTIFICATE

OF COMPLETION

PROUDLY PRESENTEDTO
Cesar Godinez
Certification Number: U-412-14899 Expiration Date: 3/10/2024 Note: The indtvldual is not an employee or partner of NASSCO. The Indivldual acknowledges and agrees that NASSCO does not su(iervise or control the individual and that NASSCO shall not be responsible for any acts or omissions of the Indivldual. 126
City of South Gate
SSMP Final Report
Appendix B
City of South Gate Sanitary Sewer Management Plan Final Report
127

2.6.7 Attachments

2.6,7.I Sample Field Report

REPORTED BY
Call Address:

On Service Request
Caller Name:

Receipt of Call: Date:
(SR #
Phone:

Time: : [] AM 0 PM Call Received By:
- -.Call Dispatch: Time: IJ AM [1 PM Assigned To:

USD Arrival Time: Date: Time: n AM € PM
SPILL 8T ART TIME NOTES
Caller Interview: Where did you see sewage spill from? . Manhole [] Inside Building 0 C/O [1 [2 Wet well/Lift station [1 0ther
Time Caller noticed spill: a 0 AM g PM Date: / /
Comments:

Last time Caller observed occurring:
//
% AM g PM Date:

Comments:

SSO End Time n AM € PM Date:

Other Comments regarding spill start time:
361
sl'128

SPILL LOCATION C
Observed: Spill from: [] Manhole ID fi Lift Station ID [2] Clean Out Address
Comments:
[] Building Address
Comments:

Spill Destination: 11 Paved Surface rl Storm Svs n Curb/Gutter n Unpaved n Surface Answer these questions:
#1 - Was there a discharge to surface water or a drainage channel that is tributary to surface water? Yes No #2 - Was there a discharge to a storm drain pipe that was 'M!ZT" fully captured & returned to the sanitary sewer system? Yes No
Water
If you answered no to both questions above, was it > iOOO gallons? tf yes, the 880 is a Category 2. If NO, the 880 is a Category 3.

Yes No
CJ
371
129

SPILL VOLUME WORKSHEET
The purpose of this worksheet is to capture the data and method(s) used in estimating the volume of an 880. Since there are many variables and often unknown values involved, this calculation is just an estimate.

Additionally, it is useful to use more than one method, if possible, to validate your estimate.

The following methods and tools are the approved methods in the SOP CS-103 880 Response. Check all methods and tools that you used:
€ Eyeball Estimate Method
[] Measured Volume Method
[I Duration and Flow Rate Method (Account for diurnal flow pattern for long duration) € LISD 880 Flow Rate Estimating Tool
€ Other (explain) i.e.; estimated daily use per capita upstream or meter @ Pump Station.

Eyeball Estimate Method- Imagine a bucket(s) or barrel(s) of water tipped over.

Size of bucket(s) or
barrel(s)
How many of this
Size?
Muitiplier Total Volume
Estimated
I gal. wmer jug XI
5 gal. bucket X5
32 gal. trash can X 32
55 gal drum X 55
Total Volume Estimated
lJsing Eyeball Method
38 §
34 130
Measured Volume Method (this may take several calculation as may have to break down the odd shaped spill to rectangles, circles, and polygons) It is important when guessing depth to measure, if possible in several locations and use an average depth. Use the 880 Volume Estimate by Area Work Sheet,if necessary, to sketch the shapes and show your work.

1. Draw a sketch of the spill 880 Volume Estimate by Area Work Sheet, or use a photo copy of USD block book to draw on and attach it.

2. Draw shapes and dimensions used on your sketch

3. Use correct formula for various shapes
Rectangle L x W x D
Circle 3.14 x Ra x D
Polygons see reference chart Show formula used '
Duratlon and Flow Rate Method worksheet:

Start Date and Time 1.

End Date and time 2.

Total time elapsed of SSO event (subtract line
1 from line 2. Show time in minutes)

3. Average flow rate GPM (account for diurnal
pattern)

4. Total volume estimate using duration and flow
rate method (Line 3 x Line 4)

5. 391
131

CAUSE OF SPILL
Spill Cause: e nDebris IJVandalism 4 Lift Station Fail rl Other % Spill cause to be determined by CCTV inspection (Attach TV Report to this form) Final Cause Determination:

Follow-up or Corrective Action Taken:

SPILL CONTAINMENT
Containment Implemented: n AM [] PM Date:
i- 5
Containment Measures: % Pluqqed Storm Drain % Washed Down % Vacuum Up Water/Sewaqe 4 0ther Measures:
132
Clean Up Begin: a
Clean Up Complete:

Describe Clean up Operations:

CLEAN UP
[] AM g PM Date: / /
IIAM gPM [)ate: / /
Ca
Gallons - Estimate Volume of Spill Recovered (do not count wash down water)

OTHER IMPORTANT MILESTONES
Contacted Supervisor: IJ AM g PM Date:

Requested Additional EE's/Equip:

Requested Additional EE's/Equip:

Requested Additional EE's/Equip:

Departure Time:
% AM g PM Date:
jl AM g PM Date:
% AM g PM Date:

IJ AM g PM Date:
% AM [1 PM Date:
0 AM [2] PM Date:
% AM g PM Date:
133

REPORTING
Report to Cal-EMA: [)ate: : @ AM 0 PM (Cat.l Only) (800) 862-7660 By:
bContNroalmNeumofbPeerrpsroonvidCe0dntbayctCedal-OES:or Left Message: 0 Report to Date: [1] AM 0 PM Phone: 668-4200 By:

L.. Name of Person Contacted: or Left Message: 0
Notes:
134
Response Crew:
135
880 Volume by Area Estimation Work Sbeet
2,6.7.2 880 Volume by Area Estimation Work Sheet Surface: 0 Asphalt [] Concrete [] Dirt 0 Landscape 0 Inside Building Other (Draw / Sketch outline of Spill 'Footprint' and attach photos)

= Breakdown the Footprint' into Recognizable Shapes and Determine Dimensions of Each Shape -- Area#1 %Wet
[1] Stain. Depth1 Depth2 Depth3 Depth4 Depth5 Depth6 Area#2 %Wet
OStain. Depth1 Depth2 Depth3 Depth4 Depth5 , Depth6 Area#3 %Wet
[]Stain. Depthl Depth2 Depth3 Depth4 Depth5 Depth6 Area#4 %Wet
OStain. Depthl Depth2 Depth3 Depth4 Depth5 Depth6 Area#5 %Wet
OStain. Depth1 Depth2 Depth3 Depth4 Depth5 Depth8 44 136
SSO Volume by Area Estimation Work Sheet
Area #6
0 Stain. Depth1 Depth2 Depth3 Depth4
% Wet
Depth5 Depth6
Area #I Square Feet:

Ave Depth:

Volume:

Area #2 Square Feet:

Ave Depth:

Volume:

Area #3 Square Feet:

Ave Depth:

Volume:

Area #4 Square Feet:

Ave Depth:

Volume:

Area #5 Square Feet:

Ave Depth:

Volume:

Area #8 Square Feet:

Ave Depth:

Volume:
x % Wet =
@ Concrete O.0026'
Cu/Ft
x % Wet =
@ Concrete O.0026'
Cu/Ft
x % Wet =
% Concrete O.0026'
Cu/Ft
x % Wet =
@ Concrete O.0026'
Cu/Ft
Sq/Ft
0 Asphalt O.0013'
Sq/Ft
[] Asphalt O.0013'
Sq/Ft
[2] Asphalt O.0013'
Sq/Ft
[] Asphalt O.0013'
x % Wet = Sq/Fl
jl Concrete O.0026' [] Asphalt O.0013'
Cu/Ft
X % Wet
jl Concrete O.0026
Cu/Ft
Sq/Ft
0 Asphalt O.00")3'

Total Volume:
#1 i #2 ____, #3 ,t #4 _____, #5 , #6 = 'cu ft
"cu ft x 7.48 gallons = qallons Soilled.
45 I
M 137
880 Volume by Area Esttmation Work Sheet
CONVERS10N8
Chart A
Conversion: '
! to __Feet
1/8" = 0.01'
i 1/4" = 0.02'
3/8" = 0.03'
1/2" = 0.04'
' 5/8" = 0.05'
3/4" = 0.06'
7/8" = 0.07'
1" = 0.08'
2" = 0.17'
3" = 0.25'
4" = 0.33'
5" = 0.42'
6" = 0.50'
7" = 0.58'
8' = 0.67'
9" = 0.75'
10" = 0.83'
11" = 0.92'
12" = LOO'
" To convert inches into feet: Divide the byl2.
: 27" / 12 = 2.25'
Or Use Chart A
" One Cubic Foot = 7.48 gallons of liquid.
as I

138
SSO Volume by Area Estimation Work 8heet

GEOMETRY
For the purposes of this work sheet, the unit of measurement will be in feet for formula examples.

Ay3 is two-dimensional - represented in square feet. (Length x Width) A Note about Depth
Wet Stain on a Concrete Surface - For a stain on concrete, use O.0026'. This number is 1/32" converted to feet. For a stain on asphalt use O.OOI 3' (1/64"). These were determined to be a reasonable depth to use on the respective surfaces through a process of trial and error by SPUD staff. A known amount of water (one gallon) was poured onto both asphalt and concrete surfaces. Once the was determined as accurately as possible, different depths were used to determine the volume of the wetted footprint until the formula produced a result that (closely) matched the one gallon spilled. 1/32" was the most consistently accurate depth on concrete and 1/64" for asphalt. This process was repeated several times.

Sewage "Pondinq" or Contained - Measure actual depth of standing sewage whenever possible. When depth varies, measure several (representative) points, determine the average and use that number in your formula to determine volume.

Area/Volume Formulas
Area is two dimensional and is represented as Square Feet (Sq. Ft.) Volume is three dimensional and is represented as Cubic Feet (Cu. Ft.) One Cubic Foot = 7.48 gallons
471
139
880 Volume by Area F,stimation Work Sheet

AREA/VOLUME OF A RECT ANGLE OR SQUARE
Formula: Length x Width x Depth = Volume in Cubic Feet Chart A
Conversion:
2 to
1/8" = 0.01'
1/4" = 0,02'
3/8" = 0.03'
1/2" = 0.04'
5/8" = 0.05'
3/4" = 0.06'
7/8" = 0.07'
1" = 0.08'
2" = 0.17'
3" = 0.25'
4" = 0.33=
5" = 0.42'
6" = 0.50'
7" = 0.58'
8" = 0.67'
9" 0.75'
4 25"
Length (25') x Width (12') x Depth (0.14')
25' x 12' x O.14' = 42 Cubic Feet.

Now the Volume in Cubic Feet is known.

There are 7.48 Gallons in one Cubic Foot
So, 42 Cubic Feet x 7.48 gallons/cubic feet = 314 Gallons qal

140
880 Volume by Area Estimation Work Sheet
AREA/\/OLUME OF A RIGHT TRIANGLE

Chart A
Conversion:
to Em
1/8" = 0.01'
1/4" 0.02'
3/8" = 0.03'
1/2" = 0.04'
5/8" = 0.05'
3/4" = 0.06'
7/8" = 0.07'
l" = 0.08'
2" = 0.17'
3" = 0.25'
4" = 0.33'
5" = 0.42'
Base x Height x O.5 x Depth = Volume in Cubic Feet Depth - 5/8"
45'
Base (45') x Height (1 0') x O.5 x Depth (.05') x 7.48 gallons/cubic foot = 84 gallonp For Isosceles Triangles (two sides are equal (engths), Break it down into two Right Triangles and compute area as you would for the Right Triangle above.
as l
141
880 Volume by Area Estimation Work Sheet
AREA/\/OLUME OF A CIRCLE/CYLINDER

Chart - A
Conversion:

Inches to Feet
1/8" = 0,01'
1/4" = 0.02'
3/8" = 0.03'
1/2" = 0.04'
5/8" = 0.05'
3/4" = 0.06'
7/8" = 0.07'
1" = 0.08'
2" = 0.17'
3" = 0.25'
4" = 0.33'
D2 x O.785 x d
Diameter Squared x O.785 x Depth = Volume in cubic feet.

Diameter = Any straight line segment that passes through the center of a circle.

For our purposes, it is the measurement across the widest part of a circle.

D2 x O.785 x depth = Volume in cubic feet
Example:
27' x 27' x O.785 x O.03 = 17.17 cubic feet

17.17 cubic feet x 7.48 gallons/cubic feet = 128 gallons 4 Diameter = 27'
Depth = 3/8"
4 501
M 142
880 Volume by Area Estimation Work Sheet

Find the geometric shapes within the shape. If this was the shape of your spill, break it down, as best you can, with the shapes we know.

1. Determine the volumes of each shape.

In this example, afier the volume of the cirde is
determined, multiply it by 55% (+/-) so that the
nvprlap area worr't be counted twice.

2. Add all the volumes to determine total spill
volume.
measurements at different depths and find the average.

If the spilt depth is of varying depths, take several 51 I
143
880 'Volume by Area Estimation Work Sheet

0.8"
lll
1 ,5'y
1 ,26"
ljl

0.76"
0,26"
2' + 1.5" + 1.26" * 1" + 1" + 0.75" + 0.5" + 0.25" = 8.25"

8.25" / 8 measurements = 1.03"
$2 l

Average Depth = 1.03"
144
880 Volume by Area Estimation Work Sheet
Step 1
If the spill affects a dry,
tinimproved area such as a
field or dirt parking lot,
determine the Area ofthe
wetted ground in the same
manner as you would on a hard
surface. Using a round-point
shovel, dig down into the soil
until you find dry soil. Do this
in several locations within the
wetted area and measure the
depth of the wet soil Average
the measureinent/thickness of
the wet soil and determine the
@verage depth of the wet soil.
8tep 2
Take a Test Sample
2" + 1 .5" + 1 .25" + 3" + 5" + I .25" = 14.0"

14.0" / 8 measurements = 2.33"
Average Depth = 2.33" (0.194')
sa I

NOTE: This can be used in a (Dry) dirt or
grassy area that is not regularly irrigated
like a field or a dirt parking lot.

Wet weather would make this method
ineffective.
145
City of South Gate
SSMP Final Report
Appendix C
City of South Gate Sanitaiy Sewer Management Plan Final Report
?J 146
You are loHged4n as: dtorres.lf this account dos
880 - No Spill Certificatlon []
Re@lonal Watsr Board: Region 4 - Log Angelea
Agency: South Gate City
8anltary8*wer8ystom: SoulhGateCltyCS
WDID: 488010438
No 8plll Certlfk,atlon:
accurate, and complete. I am aware that there are slgnlfieam penalltlea for submRtln@ falseInformatlon, includlng the posalblllty eOndlti(tns,
MonthNearWlthout8pllls:*l-8electMonth- Vil-SelectYear- Vl Corlifler Title:

ExacutedOn:* 107/29/2021
\4ExecutedAt:* l
0i,Previously8ubmitta'JMontt+swlth"No8plll(:erUflcalion" Conflrmatlon No Spill CertHloats for the Entred
Number Menthol Date/Tfma
2el03769 Jtaio202l 2021-07-29
i4:48:01
2603768 May 2021 2021-07-29
14:45:27
2603757 Apiil202l 2021-07-29
14:45:03
2603766 March2021 2021-a7-zg
14:44:31
(t 2BO3755 February 2021 2021-07-29
14:43:44
2803753 Janusry 2021 202'l-07-29
14:42:59
2603762
y 2603751
2603750
Deaember2020 2021-07-29
14:42:11
November2020 2021-07-29
i4:40:30
October 2020 2021-07-29
14:33:47
8eptember2020 2021-07-29
14:33i21
2803748 August2020 2021-07-29
14:3j :06
2603747 July 2020 2021-07-29
14:28:58
28(13746 Juns2020 2021-07-29
14:22:46
2603744 May 2020 2021-07-29
14:19:04
2603749 Aprll 2020 2021-07-29
14:09:42
2803742 March 2020 2021-07-29
14:09:12
2603741
2603740
25623!i4
February 2020 2021-07-29
14:08:41
January 2020 20214)7-29
14:07:38
December2Cil9 2020-01-13
18:04:27
2662363 Novernbsr20l9 2020-O"l-13
18:03:22
2582362 Odober20l9 2020-01-13
(, r u (S;? S
Certlfkd uaarlD Cartlflm Nms
Davld Eirnesto
Torres
Davld Ernesto
Torres
Cesar Godinez
Cesar Godlriez
Davfd Emesto
Torreg
Davld Emes(o
Torres
Davld Erneslo
Torrea
Davld Ernesto
Torrea
Cesar Godlnsz
Ceser CxdineZ
Cesar Godlnez
Cesar Godlnez
DaVld Erneslo
Torres
Cesar Godinez
David Ernesto
Torrea
Ceaai Godlnez
Davld Ernesto Cesar Gadlnez
Torres
Davld Ernesto Cesar Godlnez
Toffee
David Emeslo Cesor Godlnez
Teirres
Davld Emeato Cesar Godlnez
Torres
Davld Emeslo Cesar Godlnez
Torres
Davld Emesto Csaai Godlnez
Toires
Davld Erneslo Cesar Godlnez
Tonea
()<;(:/:l. (,b :- J'lovv-v<
e5,5e"oyiSr)M(ro+@
DaWd Ernesto
Tones
Davld Ernesto
Torres
Davld Erneato
Tones
Davld Emesto
Toffes
Dav+d Ernes)o
Toffes
Davld Einealo
CesarGotffnez '%l" ei
CesarGodlnez '!i' 9
CeaarCiodlnez F i
::a-ldE-T-rr-I aa 4
147
I i8:02:17 Torres
1256236"l'-
September 2019 2020-01-13
17:59:42
Davld Emeslo
Torres
Davld E Torres
1"2582350
Au@ust 2019 2020-Of-13
17:58:08
Davld Erneslo
Toffes
Davld E Toyyeb
12662349
July2019 '2020-01-13
17:56:14
IDavid Emoslo
Torrea
Davld Emesto
Torrea
12647753
I
June 20j9 2019-07-17
13:41:14
Davld Ernesto
Torrea
Oavld Torres
12547752 May 2C119 2019-07-17
13:36:68
Davld Emealo
Torras
Dave Torres
2547751
I
Aprll 2(Y9 2019-07-17
13:30:60
Davld Einesto
Toriea
Dave Torres
2547743 March 2049 2019-07-17
13:16:29
Davkl Ernssto
Tones
nave Tomis
2539477 Februar/ 2019 201 9-08-14
18:34:21
Davld Ernesto
Torres
Dave Toirea
2639476
I
Januarl 2019 2019-03-14
18:33:40
Davld Ernesto
Torres
Dave Torres
12639476
Decembgr20l8 2019-03-14
16:32:25
Davld Ernesto
Torrea
nave Tarres
12539474 November20l8 2019-03-14
i8:32:00
Davld Ernesto
Toriss
Dave Torreg
12539473
October 2(X8 2019-03-14
1B:31:31
Oavld Emesto
Torres
Dave Torres
' 2539472 Septembsr 2018 2019-03-14
16:30:52
, D;:: Emesto Days Torres
2539471
I
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, i6:30:20
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W152
Untitled Document Page 1 of 2
David Torres
From: Mohammad Mostahkami
Sent: Monday, January 31, 20111:56 PM
TO: David Torres
Subject: FW:EMAILREMINDERforSouthGateCityCS(488010435):SSOCompliance-Bestviewedin HTML.

Importance: High
David, immedaite action required within 45 days due to missing complaince reporting....Please seebelow.

Thanks
Have a Wonderful Day
L-5Mohammad Mostahkami, PE
Dlredor or Public Works / City Engineer
City Of South Gate
Public Works Department
8650 California Avenue
South Gate, CA 90280-3075
(323) 563-9582 Phone
(323) 583-9572 Fax
mmostall8qmipsoqate.orq
From: [email protected],gov [mailto:[email protected],gov] Sent: Moriday, January 31, 2011 1:40 PM
To: David Torres; Mohammad Mostahkami; Mohammad Mostahkami; [email protected]: EMAIL REMINDER for South Gate City CS (4SSO10435) : 550 Compliance - Best viewed in Importance: High
TO: LEGALLY RESPONSIBLE OFFICIALS (LROs) ENROLLBD UNDER THESTATEWIDE SANITARY SEWER SYSTEMS WDR (WATER QUALITY ORDER 2006-0003-DWQ) This.is a follow up email reminder fqr the auto-generated CIWQS compliance e-mail remindersent on December 2, 2010.

Your State Water Board C{WQS records indicate thatyour collection system is enrolled underthe Statewide Sanitary Sewer System Waste Discharge Requirements (OrderNo. 2006-0003- DWQ). Below are remaining outstanding issues identified in the CIWQS database system. Pleaseuse this email reminder as your main guide to resolve theissues identified below (disregardissues identified in the previous e-mail). Please review and address the deficiencies listed belowwithinthe next45 days. Additional follow up e-mail reminders will be sent and will identify anyoutstanding issues reinaining at the time the e-mail reminder is sent, * yourcollectionsystemneedstoreportthespill(s)orNo-Spillcertification(s)forfeb-07,mar- 07, jun-08, Note: Your collection system still has to report a no-spill certification for a month ifall reported spills for that month are Private Lateral spills. 2/2/2011
153
Untitled Document Page 2 of 2
* You need to update your collection system Sewer System Mariagement Plan (SSMP). For furtherdetails, please refer to http://www.waterboards.ca.gov/waterissues/progratns/sso/#plan.

To update youruser information, including email, please log-into CIWQS and then click VIEW/CHANGEMY PERSONAL INFORMATION and MYEMAIL ADDRESS to change asnecessary. Select SAVE CHANGES before exitingthe screen.

Formoreinformation aboutthe Statewide Sanitary Sewer Systems WDR, pleasevisit:
http://www.swrcb.ca.gov/waterissues/programs/sso/
To a8Sist you with Iearning more about SSO electronic reporting, please view the SSO Discharger Worlc Book at: h$://www.waterboards.ca.gov/waterissues/programs/sso/docs/dischargerworkbook.pdf Fortraining resources on Electronic Reporting and Sewer System ManagementPlans (SSMP), visitCaliforniaWaterEnvironmentat:'http://www.cwea.org/et-ssowdr.shtml " If you are not the Sewer System Overflow Program Contact foryour agency and do notneedto receivethis type of email in the :aiture, or for questions or help regarding email, enrollment ortechnical databasehelp, contact our CIWQS Help Line staff at:
866-79-CIWQS (24977) ,
M - F (8am-5pm)
Email: [email protected]
Fortechnical program and other questions relatedio the Staiewide Sanitary.Sewer Systems WDR,please contact:

VictorLopez
Division of Water Quality / Statewide SSO Program
[email protected] (916) 323-5511
2/2/2011
77 154

ST ATA WATER RESOURCES CONTROL BOARD

GENERAL WASTE DISCHARGE REQUIREMENTS
SANIT ARY SEWER SYSTEM8

SEWER SYSTEM MANAGEMENT PLANS
For agencies exceeding 100,000 in population.

Completion Date Order Section Activity / Section
May 2, 2006 State Board Adopts
November 2, 2006 Application for Permit (NOI)
January 2, 2007 '*: . 'G' Reporting Program [580 Database Acct.

Username, Password, & 'Collection System
activities are to be accomplished by or under the
February 2,' f-007 I"a %oSfSfMhePCDf'evelopment Plan & Schedule May2,2007 D13(i)&(ii) Goals&OrganizationalStiucture
May 2, 2008 D13 (vi)
DI3 (iii)
D13 (iv)
D13 (vii)
May 2, 2009 D13 (v)
D13 (viii)
D13
(ix) (x) (xi) & 14
Oveiflow Emergency Response Program
Legal Authority
Operations & Maintenance Prog
Grease Control Program - FOG
Design & Performance Provisions
System Evaluation & Capacity Assurance Plan
Final SSMP [all requirements]
For agencies with populations between tO0,000 and 10,000, the above dates are as follows:

May 2, 2006
November 2, 2006
Jariuary 2, 2007
May 2, 2007
May 2, 2007
November 2, 2008
August 2, 2009
C:SDocuments and SettingslrwellingtonlMy Documerits!iSSMP StufflSWRCB-SSPvlP Schedules.tloc October 30. 2006
72- 155
City of South Gate
SSMP Final Report
Appendix D
City of South Gate Sanitary Sewer Management Plan Final Report
156
Sewer System Management Plan
(Final Report)
January 30, 2017
City of South Gate
8650 California Avenue
South Gate, CA 90280
Prepared By:

David Evans and Associates, Inc.
177821 7'h Street, Suite 200
Tustin, California 92780
!/'4157
City of South Gate Wastewater System
20'l6 SSMP
Table of Contents

EXECUTIVE SUMMARY,,,

SECTION I INTRODUCTION
SECTION 2 880 AS DEFINED BY THE REVISED MRP 10
SECTION 3 GOALS, 13
SECTION 4 ORGANIZATION, 16
SECTION 5 IEGAL AUTHORITY ,,,,,,,,
SECTION 6 0PERATION AND MAINTENANCE PROGRAM,
SECTION 7 DESIGN AND PERFORMANCE PROVISIONS, 31
SECTION 8 OVERFLOW AND EMERGENCY RESPONSE PLAN, 33
SECTION 9 FOG CONTROL . 40
SECTION 10 SYSTEM EV ALUATION AND (,APACITY ASSURANCE . 46 SECTION II MONITORING, MEASUREMENT, AND PROGRAM MODIFICATION . 49 SECT10N12 PROGRAMAUDITPROCEDURES 51
SECT10N13 COMMUNICATIONPROGRAM 53
76'158
APPENDICF8
Appendix A
Appendix B
Appendix C
Appendix D
City of South Gate Wastewater System
2016 SSMP
Waste Discharge Requirements (Order No. 2006-0003-DWQ) Monitoring and Reporting Program (No. 2006-0003-DWQ)
WDR 'Fact Sheet'
Agency WDR Application (NOI)
5'(r159
City of South Gate Wastewater System
2016 SSMP

ABBREVIATIONS
BMP - Best Management Practice
CIP - Capital Improvement Program
CIWQS - California Integrated Water Quality System CMMS - Computerized Maintenance Management
System CWC - California Water Code
CWEA - California Water Environment Association
FOG Fats, Oils, and Grease
FPS Feet per Second
GIS - Geographic Information Systems
l/l - Infiltration/Inflow
KPI Key Performance Indicator
LACSD - Los Angeles County Sanitation Districts
LRO - Legally Responsible Official
MRP - Monitoring and Reporting Program
MMRP - Measurement, Monitoring and Reporting Procedures NOI Notice of Intent
NPDES National Pollutant Discharge Elimination
System OES - Office of Emergency Services
O&M - Operations and Maintenance
PDWF - Peak Dry Weather Flow
PWD - Public Works Director
RWQCB - Regional Water Quality Control Board
SECAP - Sewer System Evaluation and Capacity Assurance Plan SSMP - Sanitary Sewer Management Plan
SSO - Sanitary Sewer Overflow
SWRCB - State Water Resources Control Board
VCP - Vitrified Clay Pipe
WDR - Waste Discharge Regulations
rg160
City of South Gate Wastewater System
2016 SSMP

DEFINITIONS
Blockage or Stoppage - A buildup of debris in the main sewer line or lateral, which obstructs the flow of wastewater and allows the waste flow to back up behind the blockage, sometimes causing an overflow.

Geographical Information System (GIS) - A computerized database linked with mapping, which includes various layers of information used for asset management purposes. A GIS typically contains base information such as streets and parcels. Examples of information contained in sewer system GIS files can include: a sewer main map, sewer features such as pipe location, diameter, material, condition, age, last date cleaned or repaired, and links to pictures or video inspections.

Infiltration/Inflow (l/l)-Infiltration is generally extraneous subsurTace water that enters the sewer system over long periods of time, such as groundwater seepage through joints, cracks and manhole structures. Inflow is generally extraneous surface waters that enters the system during a storm or flooding event, such as through manholes, illicit drain connections or other defects in the sewer. While it is impossible to control all I/I, it is highly desirable to reduce I/I when cost-effective.

Lateral (House Connection Sewer) - The portion of sewer that connects a structure (residence or business) with the main sewer line in the street, alley or easement.

Wastewater Collection System-All pipelines pump stations, and other related facilities, upstream of the headworks of the wastewater treatment plant that convey wastewater from its sources to the wastewater treatment plant.

Waters of the United States (paraphrased from 33 CFR Part 328) - All waters which are used, were used or may be used in interstate or foreign commerce; including interstate wetlands; all other waters such as intrastate lakes, rivers, streams (including intermittent streams), adjacent wetlands, impoundments of water, etc., the use, degradation or destruction of which could affect interstate or foreign commerce; tributaries of waters so identified; and the territorial seas.
161
City of South Gate Wastewater System
2016 SSMP
Executive Summary
This plan document was initially prepared in 2009 and updated in 2014 in compliance with a formal order issued by the State Water Resources Control Board. The order requires every owner and operator of publicly owned sewer systems to develop and implement a system specific Sewer System Management Plan (SSMP). This plan sets forth goals and actions to be followed, and guidelines for various activities involved in managing, operating, maintaining, repairing, replacing, and expanding the sewer system. Section 8 describes actions to follow when responding to a Sewer System Overflow (880) occurrence within the community, including reporting obligations. There are chapters that describe legal authorities for managing the system, and ministerial actions required in monitoring, auditing, reporting and communicating with the public and regulators. There are specific requirements for accomplishing public involvement and the reporting and modifying (changing) or the plan.

These later requirements are intended to raise public awareness of the hazards associated with SSO events and to minimize the occurrence of such events.

The City's updated plan is to be approved and certified in early 2017 The plan is to be monitored and updated no less frequent than every five years The plan must be periodically audited for effectiveness, a report compiled and kept on file and such audits must occur no less frequent than every two years There are reporting timeframes for both emergency and routine reporting events The adoption of and any revision to the plan must be adopted by the City Council at a noticed meeting.

Copies of the approved plan must be available for public review, and when requested by the State or Local regulatory agencies copies are to be provided, including anyaudit reports.

The key elements to the successful implementation of this plan are: 1 ) design and construction of replacement pipelines for any identified capacity and structurally deficient pipelines, as identified in the City's upcoming sewer master plan and 2) the continuing annual CCTV inspection of designated areas within the sewer system to determine further defects that may exist. These actions in concert with the routine maintenance and operation activities will help the City to limit the risk of SSO events within the community.

Based on a comprehensive audit and overall review of the previous SSMPs, and discussions with the Public Works Department, and a review of all other related documents, the City of South Gate hereby certifies that all SSMP Goals are on-going and are on-track. 6 )'f 162
City of South Gate Wastewater System
2016 SSMP
SECTION 1- Introduction

1.1 Service Area and SewerSystem
South Gate is located 7 miles (11 km) southeast of downtown Los Angeles. It is part of the Gateway Cities region of southeastern Los Angeles County. The City serves a population of 99,578 people. The City's sanitary sewer collection system is managed by the Public Works Department. The collection system consists of about 119.4 miles of gravity sewer lines, no pump/liff stations, and about 100 sewer siphons within the system. Approximately 99-percent of local wastewater flows, discharge into County Sanitation Districts of Los Angeles County (CSD) facilities for transportation, treatment and disposal. The remaining one percent of total sewage generated within the City passes into the City of Paramount system and is then discharged into CSD facilities.

The City has three (3) full-time equivalent positions budgeted in the sewer maintenance fund.

The distribution of City personnel is shown in the organization chart presented in Section 4.2 of this plan. These personnel provide evaluation of proposed and existing sewer facilities, administer the City's sewer service charge and enforcement ordinances, maintain and report facility maintenance activities and administer preventive maintenance and sewer construction programs.

1.2 Regulatory Overview
The State Water Resources Control Board (State Water Board) adopted Water Quality Order 2006-0003, on May 2, 2006, requiring all public agencies that own sanitary sewer collection systems greater than one mile in length to comply with the Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. All public agencies must apply for coverage by November 2, 2006, by completing the notice of intent (NOI) and legally responsible official (LRO) forms that the State Water Board distributed. The City of South Gate has completed the NOI and is within the regulatory time frames.

The intent of the WDR is to provide consistent statewide requirements for managing and regulating sanitary sewer systems throughout California. The State Water Board recognized a need to provide this consistent regulatory measure because many of the Regional Water Boards were beginning to implement similar measures inconsistently throughout the State, which was creating confusion in the discharger community. The State Water Board believes that providing a consistent regulatory measure that identifies regulatory expectations and comprehensive sanitary sewer overflow data will ultimately yield better collection system management and performance.

There are three major components to the WDR, including:
o Sanitary Sewer Overflow (SSO) Prohibitions;
o Sanitary Sewer Management Plan (SSMP) Elements; and o 880 reporting.

While there are many other relevant components and findings within the WDR, the major components identified above represent most of the State Water Board's regulatory expectations for the implementation of the WDR. This regulatory audit is intended to provide an analysis of the current programs and practices within the City of South Gate that address the above issues.

This document will provide recommendations to ensure the development of appropriate SSMP programs and an appropriate time schedule necessary to comply with the WDR. 7 'fit:)163
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1.3 Prohibitions
Section C of the WDR identifies and prohibits SSOs that results in a discharge of untreated or partially treated wastewater to waters of the United States and/or creates a nuisance as defined in California Water Code (CWC) Section 1 3050(m) is prohibited. CWC section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a) Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b) Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c) Occurs during, or as a result of, the treatment or disposal ofwastes.

Since the State Water Board has not specifically defined SSOs that are subject to this prohibition and criteria for determining whether or not an 880 violates the above prohibition, the State and/or Regional Water Board will consider potential violations on a case-by-case basis.

In general however, if an SSO results in a discharge to a surface water or drainage channel, the Water Board will consider this a discharge to Waters of the US. Additionally, if an 880 reaches an enclosed storm drainage pipe, and the SSO was not fully contained, captured, and pumped back into the sanitary sewer system, the Water Board will generally assume that the SSO reached a water of the US. In both cases the 880 will probably result in a violation of the WDR prohibition.

Determining whether an SSO created a nuisance is even more problematic and subjective.

Again, since the State Water Board has not specifically defined SSOs that are subject to the nuisance prohibition and criteria for determining whether or not an 880 is in violation of this prohibition, the State and/or Regional Water Board will consider violations on a case-by-case basis.

In both cases, while reporting SSOs, determining whether or not the SSO violated the prohibition is not up to the reporting Agency. It is the enforcement agency's responsibility to determine compliance with the WDR.

1.4 SSO Reporting
WDR finding number 9 states:

Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs).

Furthermore, the State Water Board Fact Sheet states:

SSOs can be distinguished between those that impact water quality and/or create a nuisance, and those that are indicators of collection system performance. Additionally, SSO liability is attributed to either private entities (homeowners, businesses, private communities, etc.) or public entities.
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Although all types of SSOs are important to track, the reporting time frames and the type of information that need to be conveyed differ. The Reporting Program and Online SSO Database clearly distinguish the type of spill (major or minor) and the type of entity that owns the portion of the collection system that experienced the SSO (public or private entity). The reason to require SSO reporting for SSOs that do not necessarily impact public health or the environment is because these types of SSOs are indicators of collection system performance and management program effectiveness, and may serve as a sign of larger and more serious problems that should be addressed. Although these types of spills are important and must be regulated by collection system owners, the information that should be tracked and the time required to get them into the online reporting system are not as stringent.

Obviously, SSOs that are large in nature, affect public health, or affect the environment must be reported as soon as practicable and information associated with both the spill and efforts to mitigate the spill must be detailed. Since the Online 880 Database is a web based application requiring computer connection to the internet and is typically not as available as telephone communication would be, the Online Database will not replace emergency notification, which may be required by a Regional Water Board, Office of Emergency Services, or a County Health or Environmental Health Agency.

In order to implement the above vision, the State Water Board has developed a web based database that will be used to report all SSOs. This online spill reporting system is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.qov
This online database is maintained on a secure site and is controlled by unique usernames and passwords. Once the City has enrolled into the WDR, and has identified a Legally Responsible Official (LRO), the State Water Board will issue both a user name and password to the LRO and notify that individual of this information.

These accounts will allow controlled and secure entry into the SSO Database. Additionally, within thirty (30) days of receiving an account and prior to recording SSOs into the SSO Database, all Enrollees must complete the "Collection System Questionnaire", which collects pertinent information regarding an Enrollee's collection system. The "Collection System Questionnaire" must be updated at least every 12 months.

All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative. For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.

All reporting requirements are described within the Monitoring and Reporting Program (MRP) that was adopted by the State Water Board Order, along with the WDR. (See highlights of the newly revised MRP regulations below)
California Health and Safety Code section 5411.5, states that:
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Any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above.

California Water Code section 13271, also requires any 880 greater than 1,000 gallons that is discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services as soon as:

1. That person has knowledge of the discharge,

2. Notification is possible, and

3. Notification can be provided without substantially impeding cleanup or otheremergency measures.

SECTION 2 - 660 as Defined by the Revised MRP
An SSO is defined by the WDR as any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system, including:

Category 1- Discharges of untreated or partially treated wastewater of resulting from an enrollee's sanitary sewer system failure or flow condition that:
> Reach surface water and/or reach a drainage channel tributary to a surface water; or Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).

Category 2 - Discharges of untreated or partially treated wastewater qreater than or equal to 1,000 qallons resulting from an enrollee's sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly.

Category 3 - All other discharges of untreated or partially treated wastewater resulting from an enrollee's sanitary sewer system failure or flow condition.

SSOs may cause a public nuisance, particularly when raw wastewater is discharged to areas having high public exposure, such as streets or surface waters used for drinking, fishing, or body-contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment or surface waters.

Agencies in California that own sanitary sewer systems and experience SSOs are required to enter the 880 information into California's Integrated Water Quality System (CIWQS) database-the SWRCB's information management system for regulatory and water quality 10 4,3166
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data reporting. In addition, SWRCB requires that agencies notify the State Office of Emergency Services (OES) within 24 hours of any spill that exceeds 1,000 gallons.

In summary, the WDR is intended to:

Provide a consistent and unified statewide approach for the reporting and database tracking of SSOs.

Establish consistent and uniform requirements for SSMP development and implementation.

Facilitate consistent enforcement of the WDR regulation and violations.

Capacity assurance is at the heart of the WDR. The SWRCB's WDR requires the preparation of SSMPs, while implementation of SSMPs is the responsibility of the nine Regional Water Quality Control Boards (RWQCBs). The SSMP consists of a set of documented plans to address how a wastewater collection system conducts business management, funding, design, operations, maintenance, and emergency response. The System Evaluation and Capacity Assurance Plan (SECAP) element of the SSMP includes evaluation of peak flows, design criteria, and capacity enhancement measures, and a schedule with planned completion dates of capitalimprovements.

Goals of City's SSMP are to ensure that:

1. The City's sanitary sewer collection system facilities are properly operated, maintained and managed to reduce frequency and severity of sanitary sewer overflows (SSO) and their potential impacts on public health, safety, and on the environment; and,

2. When a 880 occurs, prompt action is taken to identify, contain, remove the cause and then to promptly report the event to appropriate regulatory authorities and that the public is adequately and timely notified; and,

3. All 880 and system deficiencies and remedial actions taken are well documented; and,

4. The City sewer system operators, employees, contractors, responders, or other agents are adequately trained and equipped to address an SSO event; and,

5. The City sewer system is properly designed, constructed and funded to provide sufficient capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws and generally acceptable practices relative to sanitary sewer system operations and maintenance.

The SSMP prescribes specific milestones that relate to the specific elements required in the WDR:

Goals,
Organization,
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Legal Authority,
Operations and MaintenanceProgram,
Design and PerformanceProvisions,
Overflow Emergency ResponsePlan,
Fats, Oil and Grease (FOG) Control Program,
System Evaluation and CapacityAssurance Plan (SECAP), Monitoring, Management, and Plan Modifications,
SSMP Program Audits, and
Communication Program.

An SSMP program audit must be conducted at least every two years, and the audit report must be kept on file by the City staff. Successful implementation of an SSMP and compliance with the WDR could result in significant cost-savings to the City and its residents.

The City performed a comprehensive Gap Analysis and audit of its SSMP, utilizing an outside consultant (Hall & Foreman) which was completed in August 2015. The results and recommendations of the Gap Analysis and audit have been incorporated into this document.

In compliance with the WDR Order, the City did file its application form with the SWRCB on October 30, 2006. As a result, the City received its Username and Password for accessing the California Integrated Water Quality System (CIWQS) database. Within the database reporting program, the City completed its "collection system questionnaire" and will file all subsequent updates and all required SSO reporting.

Additionally, this document has been prepared to meet the objectives contained in the WDR Order. The document is divided into 13 sections, which closely align with the respective provisions contained in the WDR. Every section or subsection of each chapter addresses one of the key elements of the SSMP directive.

This document, plus other existing agency programs referenced herein constitute the SSMP for the City of South Gate. By implementing the procedures contained in this SSMP, the occurrence of SSO should decrease or possibly be avoided throughout the City's sanitary sewer collection system.
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SECTION 3 - Goals
Section 0.13(i) - Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.

3.1 Overview
This section describes the goals of the Sewer System Management Plan (SSMP), which is to provide a documented plan that describes all collection system activities and programs employed by an agency to ensure proper management of all collection system assets.

Implementing an SSMP will ensure proper management, operation, and maintenance of all parts of the sanitary sewer system, ultimately helping to reduce and prevent SSOs, as well as mitigate any SSOs that do occur including meeting all applicable regulatory notification and reporting requirements.

Commitment to continual improvement will also ensure that the SSMP is both a living and sustainable document that is continually updated, revised, and tailored towards the City's needs. The City is required to comply with the "State Water Resources Control Board (SWRCB), Order No. 2006-0030 DWQ" (Order) on General Waste Discharge Requirements for publicly owned sewage collection agencies having more than one mile of collection pipelines.

3.2 Purpose
This element describes the City's stated goals of the SSMP and is intended to clarify the City's desired level of service that it is providing to its customers. Typically, high level statements regarding the overall management of a system includes a vision and mission statement, as well as a statement of short and long term goals.

THE MISSION STATEMENT is the first step in the planning process to identify overall functions or missions of the organization. This broad statement of purpose is commonly known as the mission statement.

THE VISION STATEMENT is a clarifying phrase that states where the City is heading. It helps set the course of future decisions and direction.

A STATEMENT OF GOALS should include both short and long term commitments that will ultimately measure progress toward achieving and accomplishing both the stated Vision and Mission. Goals should be developed specific to the City's desired level of service. Careful thought and planning should occur when developing the Goals, because these are measurable outcomes that can be touted if accomplished or criticized if not accomplished. The development of reasonable Goals is often a balancing act between budget and performance.

Creating Goals that meet this balance is offen difficult and always specific to individual communities.
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3.3 Minimum Requirements
Goals that the City must commit to and are identified in the WDR include:

1. Create/develop a management, operation and maintenance plan and schedule to reduce preventable SSOs.

2. RespondtoandmitigateallSSOsdischargingfromtheCity'scollectionsystem.

3. EnsureadequatesystemcapacityforthecurrentandfutureneedsoftheCity'sservice area.

4. Establish measurable performance indicators and manage assets at lowest life cycle costs.

5. Provide accurate reporting of all SSOs as described by the Order.

6. Properly fund, manage, operate, and maintain, with adequately trained staff and/or contractors.

7. All parties involved, shall possess adequate knowledge skills and abilities necessary to ensure the proper management, operation, and maintenance of all parts of the sewage collection system owned and/or operated by the City of South Gate.

The State Water Board also expects both a plan and schedule to be created by the City to ensure that an SSMP is developed in accordance with the time schedule identified in the WDR and will facilitate proper sanitary sewer system management, operation, and maintenance.

The ggof this SSMP are:

1. Collection system facilities are properly managed, operated, and maintained to eliminate preventable sanitary system overflows (SSOs);

2. Response measures are in place and that all feasible steps are taken to mitigate the impacts of SSOs to public health and the environment when theyoccur;

3. Reporting procedures are in place to notify the appropriate regulatory and health authorities of SSOs within the required time frames; and

4. SSO events, mitigation measures, and corrective actions are documented; and

5. City sewer system operators, employees, contractors, responders, or other agents are adequately trained and equipped to address an 880 event; and,

6. City sewer system is properly designed, constructed and funded to provide sufficient capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws and generally acceptable practices relative to sanitary sewer system operations and maintenance.

The to be taken under the SSMP are:

1. Conduct planned and scheduled maintenance and training programs to minimize risk and the occurrence of SSO, in support of the SSMP goals including cleaning and CCTV inspection of all sewer lines. This includes cleaning all sewer lines annually, all Hot Spots monthly and CCTV the entire sewer system every seven (7) years. 2, When SSO's do occur, respond to the reported site in a timely manner and undertake feasible remedial actions to contain overflow impacts, including stopping the flow from 14 170
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reaching the storm drain or water course, if possible; and,

3. Stop the overflow as soon as possible and limit public access into the overflow area to prevent public contact with any wastewater contamination; and,

4. Completely recover the overflow and return it to the sewer system, and clean up the contaminated area; and,

5. Gather and compile all pertinent information regarding the overflow event, investigate as necessary to determine probable cause, document findings, report to the appropriate regulatory agencies in a timely manner, and file the completed report; and,

6. Condition all development and capital projects to evaluate, design and construct sewer facilities to the city approved standards and criteria. 15 171
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Section 4 - Organization
D.13 (ii) - Organization: The SSMP must identify:
(a) The name of the responsible or authorized
representative as described in Section J of this Order. (b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP
program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if
applicable (such as County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).

4.1 0verview
This element of the WDR describes both the organizational structure of the City as well as activities, duties, and responsibilities for individuals and positions associated with the sanitary sewer system. This section should include typical positions and their associated activities, duties, and responsibilities.

4.2 Purpose
Clearly identifying specific roles and responsibilities within an organization will ensure an a clear understanding of duties that must be performed, as well as training and skill sets that are associated with specific jobs throughout the agency.

4.3 Minimum Requirements

1. The name of the responsible or authorized representative as described in Section 5 of this Order.

2. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and

3. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
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4.4 Management
The City was incorporated on January 20, 1923, is currently 7.4 square miles in area, and serves a population of 99,578 people, according to the 2016 estimates. The City's sanitary sewer collection system is managed by the City's Public Works Department. The collection system consists of about 119.4 miles of gravity sewer lines, no pump/lift stations, and about 100 sewer siphons within the system. Approximately 99-percent of local wastewater flows, discharge into County Sanitation Districts of Los Angeles County (CSD) facilities for transportation, treatment and disposal. The remaining one percent of total sewage generated within the City passes into the City of Paramount system and is then discharged into CSD facilities.

The City has three (3) full-time equivalent positions budgeted in the sewer maintenance fund. The distribution of City personnel is shown in the organization chart presented in Section 4.2 of this plan. These personnel provide evaluation of proposed and existing sewer facilities, administer the City's sewer service charge and enforcement ordinances, maintain and report facility maintenance activities and administer preventive maintenance and sewer construction programs.

Distribution of the City's personnel is depicted in the organization chart presented in Section

4.7.1 of this plan. These personnel provide engineering evaluation of proposed and existing sewer facilities, administer the City's sewer service charge ordinance, review and permit new service connections or development projects, maintain facility record plans, and administer preventive maintenance and sewer construction programs.

4.5 Authorized Representative
The City's Field Operations Manager is the authorized representative who is responsible for the execution of compliance actions required under the WDR. This includes, but is not limited to, signing and certification of all reports and correspondence as required under this order.

4.6 City's Responsibilities
The City is required to apply for coverage under the WDR for facilities it owns. The City is required prepare a comprehensive SSMP, and if it has not yet fully adopted applicable codes, local ordinances or resolutions governing the performance of items stipulated in the WDR, it will promptly undertake actions to adopt the legal means to do so.

The City Public Works Department (PWD) plays significant roles, jointly and separately, towards attaining the goals of the WDR. The degree of these collaborative efforts will vary from department to department depending on the degree of SSO related services the PWD is providing under various agreements.

4.7 0rganization Chart and Responsibilities
The organization chart showing the structure and relationships of the City's administrative, management and field positions relative to sewer operations and maintenance (O&M) is presented in Section 4.7.1 and the descriptions of responsibilities and support are presented in Sections 4.7.2 and 4.7.3
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4.7.1 0rganization Chart for the City's Sewer System Management Plan Public Works

DIRECTOR
Til AN:l'GEn. I

STFIEETS & SEWER
SL"PERINTE(NDENT
I 511:E:NIN"T"".!'iNDT(NT I
'1)JAM
-l'
ECjUlPiMENT
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4.7.2 Description of Responsibilities
The description of responsibilities or roles of each position especially as related to SSOs are as follows:
* City Council - Responsible for establishing new and amending existing ordinances and policies governing the municipal operations, and the operations of the city's sanitary sewer system including the approving of all SO&M contracts and agreements within the community's interest.

City Manager - Responsible for the overall management and application of all legal and policy directives that relate to the city's activities, including the operation and maintenance of the city's sanitary sewer system.
* Director of Public Works - Directs the accomplishment of statutory and policy criteria, within the scope of the City Council's policy and legal requirements. Directs its execution, and evaluates work accomplished within his areas of responsibility, including the SO&M program. Also directs the planning, budgeting, design and construction of new and rehabilitation of existing sewage collection systems, and assists with claims and litigations against the City relative to public infrastructure. * Field Operations Manager - Manages policy implementation, manages SSMP implementation, monitors SSMP implementation and effectiveness, ensures adequate resources are available for policy and SSMP activities, communicates SSMP effectiveness to the Public Works Director, recommends improvements to SSMP procedures
* Street/Sewer Superintendent - Monitors SSMP plans and procedures, facilitates field operations, assesses SSMP plans and procedures, solicits and provides feedback on effectiveness of plans
* Street Foreman - Responsible for assigning work and oversight of the sewer maintenance workers performing sewer collection system operation and maintenance and repairs. Reports to the StreeUSewerSuperintendent * Maintenance Workers (Field Crews) - Maintenance workers are responsible for performing daily maintenance activities of the sewer collection system including responding to SSOs, sewer cleaning, repairs and other activities as needed. They report to Street Foreman

4.7.3 Key Support Units
Other Divisions or Departments within the City, and specific contracted services, are currently and will continue to be responsible for carrying out some of the compliance actions called for by the WDR for the City. The key support units and their responsibilities are described below:
* Office Administrative and Clerical Assistants - Perform assigned clerical work including but not limited to receive complaints and/or service requests, assist in the preparation and implementation of the annual operating budget, City Council reports and correspondence
* Finance Department - Responsible for receiving and recording sewage related fees and charges, tracking expenses attributable to the sewer system, evaluating the 20 ls,,3176
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relationship of revenues vs expenses for the sewer system, facilitating and tracking any emergency related expenses incurred and participating in the annual audit of the sewer system operations and maintenance functions.
* Community Development - Building and Safety Division - Responsible for reviewing various building permit applications, their relationship to public easements and facilities, and issuing permits for sewer connections and laterals. Enforcement of the Plumbing Codes involving proper connection and discharge into the public sewer system and the maintenance of sewer laterals between the structure served and the public sewer collection main.
* Public Works Sewer Division is responsible for the enforcement of the Health and Safety Codes regarding waste disposal such as the FOG program, point source control inspection of industrial and commercial waste and grease generating facilities, and investigation of cases of illicit discharge of chemicals, debris, etc. into the public sewer system.
* Public Works - Engineering Division - Responsible for preparing plans and specifications for sewer construction and rehabilitation projects, and the administration of contracts for accomplishing such projects and emergency sewer repair projects. Also responsible for subdivision or development project plan checks to ensure compliance with the City's standards for construction of new sewer collection systems. Plan checks sewer capacity studies to size proposed sewer lines and sets requirements to ensure adequate capacity in existing systems. Prepares easement documents or identifies and procures access rights for public sewer facilities located within private properties. * Public Works Department - Responsible for reviewing and approving permit applications for industrial waste discharge and also performs FOG related inspections
* LA County Fire Department - Responsible for assisting with protecting the public during an SSO event that expands into high use public travel ways and/or those that reach storm drains or water courses and spread the public risk to health and safety impacts.
* Police Department - Responsible for operating the Emergency Operation Center for the entire City including handling after-hours service calls reporting SSO's, and pump station malfunction calls and forwarding those reports to the DPW.

4.7.4 Chain of Communication for SSO Reporting
Once a City of South Gate Public Works staff receives a complaint or information regarding a potential SSO event during working hours, that employee will immediately notify the StreeUSewer Superintendent and the field crews are dispatched and will respond to the location and implement the Sanitary Sewer Overflow Response Plan, as shown in Section 4.7.5.

Appropriate regulatory agencies will also be notified accordingly. The City contact directory for communicating with both internal and external parties involved is noted in Section 4.7.6. 21 177
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4.7.5 SSO Reporting Procedures FlowChart
Reporting Source(s)
P.W. Eiervice
Center receives
880 calls from
public, p.o. Or
)elemetry
Contact Field
Crew Leader to
investigate
After
Hours Yes
Contad first
responsive employee
on "Duty Roster" to
investrgate
Is it valid?
Is it in the system?
Stop the investigation
and notify D.P.W
Notify appropriate
jurisdiction agency
for clean-up &
reporting
Is it valid?
Is it in the system?
Maintenaice Crew
- Stop (contain) 880
- Clean-up impacted area
- Notify DPW (dispatch )
- Prepare field report
880 greater than 1,000 gal.
or reach the storm drain No Notify HealthDepartment
- Call Health Dept.
- Call RWQCB
- Call O.E.S.
- Call Flood Maint. Agency
Written Reports to :
- RWQCB
- OES
- SWRCB Web page
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4.7.6 City's Contact Directory for SSO Responding and Reporting Responsible Party's
City Manager
Director of Public Works/
City Engineer
Bciilding Official
Field Operations Manager
Street & Sewer Superint.
lAfterhotirs Supervisor)
Duty Person -Afterhours"'
PublicWorksForeman (iTh(i.
i"Ji'i5r-i '1( :'1.1;" ( all'!'-.tc )'
Public Works Services Yard
South Gate Police
Ftre Department
LA County Health Dept.

After Hours
LA County Flood
RWQCB Region 4
State OES
Name
Michael Flad
Arturo Cervantes
William Campana
David Torres
Ray Valenztiela
Soutli Gate PD
OrnarAdles
Receptionist
Watch Commander
Battalion Commander
Station 54
Station 57
Hazmat
Phone
(323) 563-9503
(323) 563-9512
Afterhours or
Cell Phone
(818) 632-3110
(323) 314-6173
(323) 563-9515 (323) 816-8230
(323) 563-5784 (323) 216-9524
(323) 357-5804
(323) 563-5436
(323) 357-5805
(323) 563-5785
(323) 563-5436
(323) 890-4045
(323) 567-8580
(323) 531-9700
(323) 890-4045
(562) 345-6830
(323) 667-1843
(626) 445-7630
(213) 576-6725
(800) 852-7550
(323) 537-5447
(323) 563-5436
(323) 595-9116
911 Emhmm
(626) 458-4357
(213) 305-2253
(800) 852-7550
*asst asaae.smtt'gm@hasombastt'oesa.
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SECTION 6 - legal Authority
D.13 (iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical
dumping, unauthorized debris and cut roots, etc.); (b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances

5.1 Overview
This chapter is intended to identify and describe the necessary legal authority that an agency must have in order to implement SSMP plans, programs, and procedures. Regulatory mechanisms that are used by cities quite often include City Ordinances, Codes, and Resolutions, State and Federal Laws, Licensing and Permitting Processes, Memorandum of Agreements, Contractual Agreements, as well as other programmatic mechanisms necessary to carry out asset management activities.

5.2 Purpose
The basis of all authority to manage, operate, and maintain agency's infrastructure is derived from documents adopted by its elected board or council. In order to ensure that the City has the proper legal authority established to implement and enforce all of the programs required by the WDR, the City must first establish necessary legal authority to do so. 23 yp?180
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6.3 Minimum Requirements
The SSMP must include the legal authority, through sewer use ordinances, service agreements, or other legally binding procedures, to:
a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); b) Requirethatsewersandconnectionsbeproperlydesignedandconstructed; c) Ensure access for maintenance, inspection, or repairs for portions ofthe lateral owned or maintained by the PublicAgency;
d) Limitthedischargeoffats,oils,andgreaseandotherdebristhatmaycause blockages, and
e) Enforce any violation of its sewer ordinances.

5.4 Statutory Authority
Pursuant to the California Government Code, Sections 37100 and 54350, the City Council, as the local legislative body, may by ordinances and resolutions make and enforce all rules and regulations necessary for the administration of the city's Sewer O&M plan. Such actions include, but are not limited to, the design, construction, cleaning, repair, reconstruction, rehabilitation, replacement, operation, maintenance, discharges into, blockage of, access to, and violation enforcement pertaining to the sanitary sewers within the City's System.

Consistent with the law, several ordinances have been established by the City Council to govern all aspects of the Sewer O&M plan. The legal authorities for the specific areas stipulated in the WDR are discussed below.

South Gate Municipal Code (SGMC) Section 6.62.010 expressly adopted by reference, Sections 20.20.010 through 20.36.650 of the Los Angeles County Code (LACC) identified as Title 20 (Utilities), Division 2, as modified, to be the rules and regulations governing sanitary sewers and industrial wastes within the City of South Gate.

SGMC Section 9.05.010 has expressly adopted by reference, the 2007 edition of the State of California Plumbing Code (Title 24, Part 5 of the California Code of Regulations) based upon the 2006 Uniform Plumbing Code, as the Plumbing Code of the City of South Gate.

Additionally, SGMC Section 9.05.010 has been updated and states that "the 2013 Edition of the State of California Plumbing Code (California Code of Regulations, Title 24, Part 5) based in the 2012 Uniform Plumbing Code, including any amendments and appendices thereof, as promulgated and published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference as though fully set forth herein, and shall constitute and is hereby established as "the Plumbing Code of the City of South Gate".

5.4.I Authority to prohibit illicit discharges into the sewersystem LACC Sections 20.36.010 and 20.36.400 of Title 20 prohibit unauthorized discharge of stormwater runoff, the dumping or deposit of offensive or damaging substances such as chemicals, debris, garbage, solid matter, grease, oils, tars, etc. which may clog, obstruct, or otherwise interfere with the effective use of the sewer system. Similar restrictions are contained in the Plumbing Code, Chapters 7, 10, and 11.

5.4.2 Authority to require sewers and connections be properly designed and constructed Los Angeles County Code Sections 20.32.330, 340, 350, 580, 590, 600, 610, 620 and 630, require proper design and construction of new and rehabilitation work in the sanitary sewer 24 s'5r'181
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system within the City of South Gate. Additionally, the City will update this ordinance to add a requirement that all new sewer construction must be cleaned and CCTVd before being accepted by the City.

5.4.3 Authority to ensure access for maintenance, inspection, orrepairs LACC Sections 20.24.090 and 20.24.140, authorizes the City Engineer the right to access to the sanitary sewer system for maintenance, repair and inspection within the City of South Gate.

LACC Section 20.24.080 of Title 20 requires the owner of property served by a house lateral, septic tank outlet, an industrial connection sewer, and appurtenances thereto to be responsible for its maintenance in a safe and sanitary m a n n e r.

5.4.4 Authority limiting discharge of FOG and other debris that may cause blockage Chapter 10 of the Plumbing Code provides the Building Official (or other Authorized Authority) with legal authority to require installation of interceptors (clarifiers) where waste flow conditions necessitate the proper handling of the liquid waste stream flow to protect the sewer system and the public (commonly at food service establishments, processing facilities, industrial facilities, etc., that generate grease, oil, grit, acids, alkaline or flammable wastes). This authority would apply at any facility that generates FOG in an amount that will damage or otherwise increase the maintenance costs of the wastewater collection system. See Section 5.4.1 above for related prohibitions on discharges to the wastewater collection system

5.4.5 Legal Authority to Enforce any Violation of SewerOrdinances LACC Section 20.24.100 provides authority of the enforcement measures that can be taken by City Engineer.

5.4.6 Legal Authority to Fund the operations & maintenance of the sewer system SGMC Section 6.63 "Sewer Maintenance Fund" provides the authority to deposit and transfer monies, sets the base service charge, and authorizes the City Council to adjust rates for the operation, maintenance, and improvement of the sanitary sewersystem. 25 182
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SECTION 6 - Operation and Maintenance Program
D.13 (iv) Operation and Maintenance Program: The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee's system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventative operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more cleaning and
maintenance targeted at known problem areas. The
Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short- term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and T\/ inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper
management and protection of the infrastructure assets.

The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance and require contractors to be appropriately trained; and
(e) Provide equipment and replacement part inventories, including identification of critical replacement parts. 26 183
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6.1 Overview
This section of the SSMP describes how the City will operate and maintain the sanitary sewer system within its jurisdiction. It will involve the development and implementation of several major programs and activities including the production of maps, maintenance and cleaning schedules, and a comprehensive rehabilitation and replacement plan.

6.2 Purpose
Thorough assessment of the present condition of the sanitary sewer system, deficiencies and defects within the system can be identified so that these iSSues can be targeted and prioritized for rehabilitation. This program of preventative maintenance will help to ensure that costly catastrophic system failures are preempted and will serve to reduce the amount of SSOs to be reported within the City.

6.3 Minimum Requirements
At a minimum, each enrollee must:
1 ) Create and maintain an up-to-date map of the sanitary sewer system within an Enrollee's jurisdiction;
2 ) Develop and implement a Preventative Maintenance program that describes preventative operation and maintenance activities and a system to document scheduled and conducted activities;
3 ) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and rehabilitation actions, including regular inspections of the conditions within the system.
4 ) Provide regular training for staff and contractors 5 ) Provideequipmentandreplacementpartinventories.

6.4 Preventive Maintenance Program
The City has developed a Preventative Maintenance program including cleaning of all sewer lines every one to two years. Additionally, the sewers are typically cleaned by putting high pressure water jetting nozzles in the pipe and manually removing debris from the downstream manhole and purchased equipment or staff-made appurtenances are inserted at the downstream manhole to capture and remove debris. City will also be implementing a comprehensive CCTV program to inspect all its sewer lines over a seven (7) year cycle.

The following is a summary of the key preventive maintenance activities and where applicable, frequencies for these services have been included:

6.4.1 Sewer O&M Mappinq System - The City maintains "as-built" plans or the sewer facilities. Data on these plans, such as location, alignment, pipe material, size, etc. are stored in the drawing file system at City Hall. Overall sewer system information (generated in GIS) has been printed to map sheets. These maps have been distributed to the City's PWD and its street and sewer field crew, for reference, work scheduling, for responding to emergencies and to other assisting agencies as needed. Periodic updates of these maps are scheduled and requested by the PWD when it is necessary to reflect changes in the system.

6.4.2 Sewer Line, Manhole and Pump Station Inspection - On an as-need basis, sewer lines can be mirrored to assess a potential problem. However, a more thorough inspection using CCTV methods has been scheduled to be accomplished overa 27 184
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seven-year cycle, with defined lengths and areas to be inspected every year.

Today's CCTV technology and tools digitize analog video output from the inspection camera on the fly while being recorded and displayed on a computer monitor used by the inspecting camera crew. While the video is being captured, a crew member views and logs events such as defects and observations using standard Pipeline Assessment and Certification Program (PACP) event codes. The digital video inspections files are transferred to an external hard drive and/or DVD disks for storage and subsequent reference use.

The inspection of manholes, interior and lid area, can be performed on a scheduled cycle to identify any structural defects, sewage flow condition, presence of vermin or rodents, deleterious industrial waste, odors and any signs of unusual settlement around the manholes and along joining sewer alignments.

6.4.3 Drop Manholes, Gas Trap Manholes and Siphons - Where these facilities exist, they are inspected and cleared of stoppages and flow restrictions on variable frequencies based on prior inspection records, but no less frequent than monthly.

6.4.4 Sewer Line Cleaninq - Sewer lines are typically cleaned by hydro jet or mechanical root cutting (rodding). The frequency of cleaning and inspection is based on inspection records and/or call-outs on reported complaints, but system cleaning is accomplished on a 2-year cycle. Sewer lines known to accumulate FOG, garbage grinds or other grit or have root intrusions are labeled maintenance "Hot Spots" and are put on a quarterly or monthly cleaning schedule. Pipe segments prone to root growth are periodically cleared using a chemical herbicide or root cutter. Those prone to accumulate FOG are periodically cleaned using caustics, surfactants, enzymes, microbes or high pressurejetting.

6.4.5 Vermin and Rodent Control-Sewers infested by insects are chemically treated.

Those infested by rodents are baited.

6.4.6 Work Schedulinq and Documentation - Work orders are generated and tracked using a system called CitiTech CMMS. Maintenance activities (by city or contractor) are recorded in CitiTech CMMS and are kept on City's servers as well as at the City Yard located at 4244 Santa Ana Street.

6.4.3 0peratinq Revenues - Key to supporting a sound preventative maintenance program are the receipt of funds sufficient to support scheduled maintenance activities as described above. The City is utilizing revenues generated within the city service area based on current sewer service charge rates and total number of sewage units.

6.5 Rehabilitation and Replacement Plan
Sewer facilities assessment and rehabilitation are an integral part of the city's SO&M program. A summary of recent years background of city capital improvement activities, a plan to identify and prioritize system deficiencies (condition assessment), and the programming of short-term and long-term rehabilitation projects and related funding development for those capital improvement projects are discussed below.

6.5.1 RecentYearsCIPActivities-TheCityhaddevelopedarehabilitationand 28 //2,.185
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replacement plan in the past which have relied on the City's previous (1996) sewer master plan. This included removal and replacement of 5.3 miles of sewer pipe with vitrified clay pipe (VCP). Additionally 83.3 miles of sewer pipe were lined in place using cast in place pipe (CIPP) lining methods. This rehabilitation work was initiated in 2002 and completed in 2005, and involved 88.6 miles (74%) of the entire sewer system. The City will be updating its Sewer Master Plan in 2017. The new master plan will update the previous CIP recommendations from 1996.

6.5.2 Identification and Prioritization of System Deficiencies - Nearly all sewer pipelines within the City are made of concrete or vitrified clay and range in diameter from 6- inches to 33-inches. Sewer pipes in the original township area were constructed in the 1 920's with the majority of the city's sewers being installed by 1 950's. This results in a current sewer system age ranging from 40 years to over 90 years old.

Most of the concrete pipelines have been rehabilitated by CIPP lining methods between 2002 and 2005 with the follow-on CCTV inspection as the work was completed.

As the sewer collection system continues to age, the risk of failure also increases.

The types of failure or risk include: deterioration collapse, blockage, overflow, excessive inflow and infiltration, and other potential service disruptions. The City will be actively addressing these issues by undertaking an update of its sewer master plan and updating and prioritizing the structural and hydraulic deficiency of the sewer collection system.

6.5.3 Short and Lonq Term Rehabilitation Action Plans - SGMC Section 6.63 authorizes the collection of fees for operations, maintenance, and for capital improvements, including rehabilitation and replacement, to the sanitary sewer s y s te m.

As previously described, the programmed CCTV inspection and evaluation activity is a key factor in the scheduling of any rehabilitation project. Those sewer segments previously inspected and evaluated will be scheduled for corrective action as funding is made available in the budget to perform the work.

In addition, as deteriorated lines are discovered during preventive maintenance activities, these locations are either immediately repaired by force account, use of emergency contractors or added into the list of future CIP projects.

6.6 Equipment Maintenance and Replacement Policy
The City has a comprehensive equipment maintenance program. Equipment is regularly checked, adjusted, repaired or replaced as necessary. Those major fixed assets are replaced when they meet or exceed the City's established fixed assets replacement criteria based on age, mileage, hours of use, repair history, safety, etc. Replacement of or additions to the major assets are done through the annual budget process of the City.

6.7 Training for Field Operations Personnel and Contractors The SO&M personnel and the public works inspectors attend structured collection system 29 113 186
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training classes or seminars given by other agencies including: California Occupational, Safety and Health Administration (CALOSHA), California Water Environment Association (CWEA), County Sanitation Districts' (CSD), etc. This is to keep them abreast with the latest information in the industry on how to safely and efficiently carry out their tasks. The City also utilizes informal training approaches, such as tailgate meetings, monthly safety meetings and apprenticeship training program from higher level staff
Additionally, only companies with well trained and experienced personnel are considered for emergency SSO mitigation or sewer construction and rehabilitation work. 30 iW 187
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SECTION 7 - Design and Performance Provisions
D.13 (v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the
rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and resting the installation of new sewers, pumps and other
appurtenances and for rehabilitation and repair projects.

7.1 Overview
Development of standards for the design, construction, inspection, testing and acceptance of new, rehabilitated, or repaired portions for the collection system is key in ensuring a safe, and reliable collection system. Even if the City has existing standards in place a comprehensive review of these is required to establish meeting the SSMP criterion.

7.2 Purpose
This requirement will create continuity within the system, preventing inconsistencies from leading to hydraulic deficiencies which can result in a sanitary sewer overflow.

7.3 Minimum Requirements
At a minimum, each enrollee must:
1) Developandimplementconsistentdesignandconstructionstandardsfortheinstallation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and 2) Develop and implement procedures and standards for inspecting and resting the installation of new sewers, pumps and other appurtenances and for rehabilitation and repair projects.

7.4 Design and construction standards and specification The City has adopted, by reference, Title 20 of the Los Angeles County Code. Part 3 of Section 20-32 in County's Code includes the general design and construction requirements for the City's wastewater collection system. The sections include the requirements for sewer pipe size, minimum grades, manholes, and construction requirements.

7.5 Procedures and standards for inspection and testing The City provides inspection for the installation of new and rehabilitation of deteriorated public sewer facilities within the City's jurisdiction. Inspectors are well trained in pipeline and pumping station construction, they attend training classes and educational seminars to stay familiar with advancements in the industry. The inspectors are also provided with adequate tools and materials to perform their jobs, including the project specific Construction Plans and 31 ,,';'6188
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Specifications, the Standard Specifications and Standard Plans for Public Works Construction and the Public Works Inspector's Manual and reporting forms. The City also requires the preparation and submittal of "Record Drawings" of each as-constructed and completed project prior to final approval and acceptance of the project as public infrastructure.
32 /7k 189
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SECTION 8 - Overflow and Emerqencv Response Plan
D. 13 (vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed ofall SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc,) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency
Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

8.1 0verview
This element of the SSMP consists of both the contingency plan and the procedures for responding to an overflow event.
33 /4 190
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8.2 Purpose
Proper procedures must be established and put into practice in order to minimize the negative effects of an SSO. This section requires the implementation of a concise set of procedures that will seek to ensure that all negative effects of an 880 on public health and the environment are minimized. Proper overflow response procedures are one of the main reasons for the development of the WDRs for SSOs.

8.3 Minimum Requirements
At a minimum, each enrollee must include in its overflow emergency response plan:
1) Proper notification procedures for primary responders and regulatoryagencies; 2) A program to ensure appropriate response to all overflows; 3) Procedures to ensure prompt notification of appropriate officials or other potentially affected agencies for reporting purposes;
4) Procedures to ensure that all appropriate staff and contractor personnel areaware of and follow the Emergency Response Plan and are properlytrained; 5) Procedures to address emergencyoperations
6) A program to ensure all steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to waters of the United States.

8.4 0verflow Response Procedure
The City provides 24-hour emergency services to investigate and act upon reports or complaints related to problems in the sewer system. Personnel are available 24-hours each day of the year to receive and act on any calls or automated alarms related to problems such as SSO's. During business hours, emergency calls are received by the operator, who will call and dispatch the nearest sewer maintenance crew to the problem site. For after hour emergencies, the Police Department dispatcher will contact the 'On-call' sewer maintenance worker, in the order listed on the emergency home telephone list. The on-call worker who receives the emergency call will investigate the complaints and take appropriate action, including immediate dispatch of a standby crew with necessary equipment to take care of the problem, or refer the call to other agencies if the problem is found to be under another's jurisdiction. These overflow reporting procedures are presented in a flow chart in Section 4 The crew responding to an overflow emergency is required to stop the overflow, contain it as much as possible, limit access to the contaminated area, and ensure that the facility or area is cleaned up and returned to normal operation. Residents or businesses in the immediate vicinity of the overflow are to be informed of the cause of the problem and the remedial action taken.

The County Health Department is notified of all overflows and if the overflow exceeds 1,000 gallons and or reaches the storm drain system, the Regional Water Quality Control Board and the State Office of Emergency Services are notified. The Flood Maintenance District (FMD) is notified of all overflows that discharge into the storm drain system. The role of FMD is to assist in tracing and capturing the spill as much as possible before it reaches the Waters of the United States. The agencies to be notified, method and time frame for notification, the phone/fax numbers of the agencies are presented in Section 8.4.1. The relevant data about the overflow, such as location, volume, agencies notified, etc. is recorded in field report forms and later stored in the computer. All field personnel are trained to be conversant with these procedures and to accurately report of 880 incidents. The SO&M time goal on responding to emergencies, such as SSO, floodouts, or serious stoppages/blockages, is 60 minutes. 34 16 191
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8.4.1 Regulatory Agencies Notification and Time Frame SSO
Category
I
I
I
Type or Description Agencies to be
Notified
Type of notification and time frame
Telephone/Fax
Within two hours
of becoming
aware of any
Category 1 SSO
greater than or
equal to
1,000 gallons
discharged to
surface water or
spilled in a
location where it
probably
will be discharged
to surface water,
the City will notify
the California
Office of
Emergency
Services (OES)
and obtain a
notification
, control number.

Written
Report/"Online
Database
Call Cal OES at:
(800) 852-7550
35 192
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1,
iDischarges of
iuntreated or partially
i treated wastewater of
i any volume resulting
iLA Co-unty
iHealth
i Department,
iCounty
I 626-430-5420-
i Bus. Hrs
I 213-974-1234-
I jlftor 4rc
i N/A
i N/A
i N/A
I N/A
I
from an enrollee's -
sanitary sewer system
failure or flow condition
that:
> Reach surface water
and/or reach a
drainage channel
tributary to a surface
water; or Reach a
MS4 and are not fully
captured and returned
to the sanitary sewer
system or not
otherwise captured
and disposed of
properly. Any volume
of wastewater not
recovered from the
MS4 is considered
to have reached
surface water unless
the storm drain
system discharges
to a dedicated storm
water or
groundwater
infiltration basin
(e.g., infiltration pit,
percolation pond).

Operator (notify
if sewer
discharge
enters waters of
the state)
Flood Maintenance
Division
State Office of
Emergency Services
LA County
Sanitation Districts
Sanitation District
(Report public sewer
backups into
dwellings or the '
street)
Regional Water
Quality Control
Board
State Water
Resources Control
Board
562-86'l-0316-
Bus. Hrs
800-852-7550
4/7]
562-437-6520
Same for after
)
213-576-6657 -
Bus. Hrs
213-305-2253 -
Affer Hrs
N/A
City will submit a
report within
business days of
' aware of
880 and certify
' 15 calendar
of SSO end
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Discharges of
untreated or partially
treated wastewater
qreater than or equal
County Health
Department
626-430-5420- I
Bus. Hrs i
213-974-1234- I
After Hrs I
N/A
N/A
The City will submit a
drafi report within 3
to 1,000 qallons
-+l -+ I
business days of
resulting from an
enrollee's sanitary
sewer system failure
or flow condition that
does not reach a
surface water, a
drainage channel, or
the MS4 unless the
entire SSO volume
discharged to the
storm drain system
is fully recovered
and disposed of
properly.

State Water
Resources Control
Board
I
N/A 'i
becoming aware of
the 880 and certify
within 15 calendar
days of the 880 end
date.

All other
discharges of
untreated or
partially treated
wastewater
resulting from an
enrollee's sanitary
sewer system
failure or flow
condition.

The City will submit a
certified report within
30 calendar days of
the end of month in
which SSO the
occurred.

A discharge from a privately
owned lateral.

County Health
Department
State Water
Resources Control
Board
626-430-5420-
Bus. Hrs
213-974-1234-
After Hrs
N/A
On-Line Database at
enrollee's discretion.

N/A
No SSO in a calendar month
I
State Water
Resources Control
Board
I
N/A Online Database
Certified - Within 30
days after a calendar
month end, file
E:r';;g::W:.no
37 194
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8.4.2 Field Response, Report Protocol and Forms
Corrective actions and reporting guides are described and an investigation and reporting format are included for reference use.

8.4.3 Procedure to ensure that staff and contractors are awareof and are appropriately trained to follow Emergency Response Plan
The SO&M Emergency Response Plan is available to key personnel who are responsible for managing or responding to SSO's. Copies of the City's instruction manuals are available to field crews and engineers at the office who manage or have the role of preparing SSO reports to regulatory agencies. The experience of the Contractors' emergency response team plays a very important part in the selection process during the selection of the City's' as needed Emergency Contractors.

8.4.4 Procedures to address emergency operations such as traffic and crowd control and other necessary response activities.

The SO&M field personnel and employees or the emergency response contractors who are retained for SSO responses are well trained in traffic and crowd control. The City's vehicles are well equipped with traffic and crowd control tools, including orange traffic control cones, yellow tape, flashing lights, orange uniforms, first-aid supplies, etc.

8.4.5 Program to eliminate or minimize discharge of SSO into Waters of the United States The SO&M personnel and emergency contractors' crews are properly trained on methods and procedures to prevent or limit the amount of SSO into Waters of the United States and how to mitigate their impacts. Some of the methods include the use of sand bags to contain SSO's, absorbent tube socks to prevent 880 discharge into storm drain catch basins, and the use of vacuum trucks to suck up contained spills and dump effluent back into the collection system at other safe locations. SO&M personnel have the reduction or response time for SSO as one of the major goals. Reducing response time would significantly limit the amount of SSO that reaches the Waters of the United States.

8.4.6 SSO flow estimation tables and photographs
City crews have been provided with flow estimation pictures and tables that help in estimating sewer overflows.

The following chart shows the City's current Sanitary Sewer Overflow Response Plan. City will be updating this Response Plan to ensure its adequacy, in 2017. 38 /22- 195
City of South Gate Wastewater System
201 6 SSMP
Director or
Compliance
Of'icer
Supervisor Field Crew Dispatch
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ql
AN8
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/,J 196
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2016 SSMP
SECTION 9 - FOG Control
D. 13 (vii) FOG Control Program Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system, The plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper
disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning
maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the
sanitary sewer system for each section identified in (f) above.
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9.1 Overview
Under the Order, the City is required to evaluate its service area to determine whether a Fats, Oils, and Grease (FOG) control program is needed. If the City determines that a FOG program is not needed, it must provide justification for why it is not needed. If FOG is found to be a problem, the City must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system.

9.2 Purpose
FOG is generated in most types of restaurants and food service establishments during food preparation, food service, and kitchen clean up. If flushed down the drain, FOG can build up in pipes, pumps, and equipment-causing significant problems in the sanitary sewer system, including line blockages. Blockages can lead to sewer overflows, posing environmental and public health hazards. Understanding and controlling discharges of FOG will greatly reduce potential liability of SSOs and efforts required to keep lines clean. The key to reducing FOG in the sanitary sewer system includes both a good source control program, as well as preventative maintenance to ensure FOG that does build up within the system is cleaned before significant buildup can occur. Additionally, understanding your collection system and the type of discharges within the service area is paramount to the strategic implementation of a FOG program.

9.3 Minimum Requirements
At a minimum, each enrollee must:
1 ) Determine if FOG is (or could be) an issue within the service area. (If FOG is found not to be an issue, then justification must be provided). 2) Createaplanandschedulelorapubliceducationoutreachprogramthatpromotes proper disposal of FOG;
3) Develop a plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
4) Ensurethattheappropriatelegalauthoritytoprohibitdischargestothesystemand identify measures to prevent SSOs and blockages caused by FOG; 5) Require the installation of grease removal devices (such as traps or interceptors), including design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; 6) Make sure that the agency has the authority to inspect grease producing facilities, enTorcement authorities, and whether the agency has sufficient staff to inspect and enforce the FOG ordinance;
7) Identify sections of the sanitary sewer system that are subject to FOG blockages and establish a cleaning maintenance schedule for each section; and 8) Develop and implement a source control and/or cleaning program for all sources ofFOG discharged to the sanitary sewer system.
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9.4 Public education and outreach program
City proactively reaches out to users of its sewer system regarding the community's FOG source control program. Information on proper disposal of FOG and other SSO prevention measures, including installation of grease traps, backwater valves, sewer lateral maintenance, etc. is disseminated through publication of quarterly articles in newsletters, and notices with business license renewals, on a usual schedule. These notifications provide descriptions of grease control efforts that can be undertaken by homeowners and businesses alike.

The City uses John Hunter and Associates to provide informational and educational information to businesses and residents.

FOG in the local sewer system can be a prime contributor to an SSO and its corresponding health and safety impacts. Related health and safety issues can also result from the discharge of pharmaceuticals and pesticides into the sanitary sewer system. Although not usually a causative factor in sewer overflows, these chemicals can be toxic and have disruptive environmental and biological effects. Discharges of such chemical compounds into the sewers should also be avoided and addressed in the education and outreach program. "No drugs or household pesticides down the drain", is a compatible health and safety advisory.

9.5 Disposal method and schedule for FOG generated within the system servicearea Solidified FOG, found in the public sewer system during regular scheduled cleaning operations or clearing of a blockage, is trapped, collected and taken to an available local rendering company or qualifying dump bin (site), or to the Joint Water Pollution Control Plant (JWPCP), in the City of Carson, operated by CSD. The solid debris (FOG, roots, grit, etc.) collected from the system are taken to permitted FOG disposal facilities such as a land fill or the JWPCP. FOG in liquid form is flushed down by hydro jetting to receiving treatment facilities for disposal.

Additionally, City's FOG consultant also direct business to the calfog.org website so they can find FOG rendering business and also have a list that they provide during the inspections.

9.6 The legal authority to prohibit discharges to the system and identify measuresto prevent SSOs and blockages caused by FOG.

The legal authority to prohibit illicit discharges (i.e. FOG, etc.) into the sewer system is discussed in Section 5 of this document. Requiring grease interceptors at FSE to prevent the discharge of grease to the public sewer system and educating the public on proper disposal methods for FOG are also discussed in this chapter. Discharges from industrial classification facilities are usually controlled under the terms of an industrial wastewater discharge permit, which is issued and monitored by the local sewering agency.

9.7 Requirements to install grease removal devices, design standards, maintenance, BMP's, record keeping and reporting requirements.

The City Building Official is authorized to monitor and enforce the terms of the Plumbing Code and the Public Health Code, respectively. This includes domestic waste disposal from residential and commercial facilities. The City Code prohibits the discharge of "any material 42 199
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which may create a public nuisance, or menace to the public health or safety, or which may pollute underground or surface waters, or which may cause damage to any storm-drain channel or public or private property."
The DPW is charged with reviewing, permitting, and inspecting the existing 200+/- industrial waste facilities that discharge into the City's wastewater collection system. Pretreatment devices are required for industrial waste generating facilities, including restaurants and other FSE. Grease removal devices are required to be designed per the PC, Chapter 10, approved, installed and operated in a manner to control discharges of FOG into the sanitary sewer system. Such devices are also to ensure that connected facilities do not create nuisances or menaces to the public peace, health or safety hazards, or adverse impacts on the public sewerage system, soil, underground and/or surface waters. If there is a FOG related problem associated with an industrial waste permit, City will take enforcement action against the permittee.

If during inspection of the sanitary sewer system, SO&M personnel determine that a FOG related problem exists and is traceable to a domestic sewage source of such character that is not satisfactory, under the City Code, pretreatment could be required or the discharge required to be eliminated. Domestic waste containing FOG can lead to SSO which are public nuisances, and California Health and Safety Code Division 5, Part 3, Chapter 6, Article 2 can also be used to impose appropriate domestic sewage discharge requirements.

The effectiveness of any grease removal devices is dependent upon their routine maintenance and monitoring/inspection for conformance with its intended purpose. Regular inspection and maintenance activity fogging with quarterly reporting are required and are verified by City staff as part of the Industrial /Non-Domestic Waste Permit inspections.

9.8 Authority to inspect grease producing facilities, to enforcement, and evidence of adequate staffing to inspect and enforce the FOG ordinance.

As discussed in Section 5 of this document, the City has legal authority to inspect and enforce the local FOG ordinances. City has adequate staff to conduct inspections of the few pre- treatment facilities at the permitted FSE connected into the city sewer system. The funding mechanism now in place allows for increases in permit and other services charges if necessary to hire additional staff.

9.9 Cleaning schedule for identified FOG prone sewersegments Experience has shown that FOG contributes to about 50% of the total SSO events that occur in a community sewer system. The remaining 50% is usually attributable to root intrusion into the system and other structural causes. As indicated in Section 6 of this document, FOG prone sections of City's collection system, otherwise called "hot spots," are identified during routine maintenance operations and investigation of stoppages resulting in a SSO event. These "hot spots" are typically cleaned by hydro jetting and rodding or cutting if roots are encountered. Those portions of the system found to have persistent FOG problems are inspected and cleaned more frequently, depending on the magnitude of the problem. Furthermore, segments of the collection system with persistent FOG problems are referred to the DPW for additional evaluation and corrective actions.

For example, City has increased maintenance frequency in the known hot spot areas.

Several known hot spot areas are equipped with Smart Manhole Covers. Food service 43 /27- 200
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facilities discharging to the known hot spots have grease removal devices and their maintenance frequency is also increased. The maintenance of the grease interceptors and grease traps is verified during the annual Industrial Waste Inspection. If a facility is contributing excess amount of FOG and they do not have a grease removal device they will be notified by the Public Works Director to install a pretreatment system.

9.10 Source control measures developed and implemented for "hotspots" Each "hot spot" cause and condition is not the same. For each identified problem location, the means of effective maintenance is noted on the respective "hot spots" list for review and regular follow-up action by the sewer maintenance crews. The activities can be amended as needed.

9.1'l Some BMPs for Fats, Oils and Grease
Examples of BMPs for local application are on the following pages.

Some Best Manaqement Practice (BMPI for Fats. Oils. and Grease Residual fats, oils and grease (FOG) are by-products that Food preparation and food service establishments and automotive service facilities and machine shops must constantly manage.

Typically, FOG enters a facility's plumbing from wash sinks and floor drains during daily operations. Sanitary sewer systems are not designed or equipped to handle accumulating FOG on the interior of sewer collection system pipes due to unmanaged - unmaintained discharges.

Keeping FOG materials out of the plumbing system, by reasonable methods, is an important Factor. The following are suggestions for proper FOG management:

Bulk or Dry Clean-Up
* Practice bulk and dry materials
clean-up before using wet methods
that use water.
* Remove bulk or other solid food and
grease laden substances into a
suitable container before rinsing or
washing the initial containers or
surfaces that will drain into the
plumbing system.
* Keep drain screens in place and fully
serviceable to avoid clogging drains
or accumulating FOG or grit on the
interiors of pipes.
* Do not pour grease, fats, or oils down
the drain nor place food scraps in the
drain.
* Use food grade paper to soak up oils
and grease and dispose of
appropriately.
* Use paper towels to wipe down
surfaces and work areas. Cloth
towels require washing and thereby
introducing FOG back into the drains.
* Success of bulk or dry clean-up is
dependent upon the behavior of
individuals and their access to tools
and materials for use in removing
bulk and dry materials before
washing.

Spill Prevention
* Preventing spills reduces the amount
of waste that will require clean-up.
* A dry surface work place is safer for
everyone in avoiding slips, trips and
falls.
* Capture bulk or dryer materials and
place them into an appropriate
container.
* Emptycontainersbeforetheyarefull
to avoid spills.
* Cover any FOG container before
transporting to the rendering storage
container.
* Provide employees with proper tools
to transport materials withoutspilling.
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Maintenance
* Whatever method(s) are being used
to collect, filter and store FOG,
ensure that equipment is regularly
maintained.
* Employees should be aware of and
trained to perform correct and
scheduled cleaning procedures.
* A daily and weekly maintenance
schedule is highly recommended.
* Contract with a responsible service
company to regularly and thoroughly
clean larger components and spaces
requiring specialized equipment and
skills (e.g. large hood filters, hot
tanks, floor drain pipes, specialty
tools).
* Smaller and less complex elements
can be cleaned by hand by the user
(e.g. small hood filters,
counter/bench tops, sinks, storage
areas, daily tools).
* Skim/filter fryer grease daily and test
the oil to determine when change is
necessary. Build-up of carbon
deposits on the bottom of the fryer
acts as an insulator that forces the
fryer to heat longer, thus causing the
oil to break down sooner. This
extends the life of both the fryer and
the oil.
* Avoid discharging fryer oil into a
drain or grease trap, but disposeinto
a rendering container for transport to
a rendering company.
* Cleaning intervals depend upon the
type of product being prepared and
the typical deposition of materials
experienced. The larger the volume
produced and deposits incurred, the
more frequent the cleaning. This
may warrant setting up a system of
high use, high deposition work to be
done in certain equipment that is
cleaned more frequently than others
to confine maintenance efforts.

Grease Traps and Interceptors
@ For grease traps and interceptors to
be effective, the units must be
properly sized, constructed and
installed in a location to provide an
adequate retention time for settling
and accumulation of the FOG.
* For information on properly locating,
constructing and sizing grease traps
and interceptors, contact the local
governmental agency and examine
EPA guidance documents and UPC
criteria.
* Ensure all grease-bearing drains
discharge to the grease
trap/interceptor.
* No toilet or shower waste should be
plumbed to the trap/interceptor
Oil and Grease Collection/Recycling and
Food Donations
* FOG consists of commodities that if
handled properly can be treated as a
valuable resource.
* Some rendering companies will offer
services free-of-charge and other will
give a rebate on the materials
collected. Contact local rendering
representative for specific information
and details.
* Use only covered rendering barrels
and make sure all drain screens are
installed.
* Use a 3-compartment sink for ware
washing. Begin with a hot pre-wash,
then a scouring detergent wash, then
a hot rinse. Each step should be
trapped to capture non-emulsified
FOG.
* Donations can reduce disposal costs.

Ensure that edible food is not
washed or flushed down the drain.

Edible food waste may be donated to
a local food bank. Inedible food
waste can be collected by a garbage
feeder that will use discards for
feeding livestock.
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SECTION 10 - System Evaluation and Capacity Assurance D. 13 (viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an 550 discharge caused by tiydraulic deficiency.

The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage Facilities. The CIP shall include an implementation schedule and shall identify sources of runding.
(d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D, 14
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10.1 0verview
This element of the SSMP includes several major programs and activities regarding development of a capital improvement plan and hydraulic analysis. Most of the requirements would be satisfied by a recent collection system master plan.

10.2 Purpose
An important step in attempting to minimize the amount of SSOs in a given system, one must determine how the system will react to different conditions and stresses. Once this is achieved, City officials can identify areas in need of improvement and prioritize projects for a capital improvement program.

10.3 Minimum Requirements
At a minimum, each enrollee must:
1 ) Describe the methods used to identify areas of the sanitary sewer system that lack the sufficient capacity to convey an appropriate peakflow; 2 ) Establish consistent design criteria;
3 ) The identification of capacity needs and the approach used to take the results or the capacity evaluation to produce a prioritized list of capacity improvement projects; and 4 ) The development of a project schedule that addresses both condition-related and capacity-related projects.

10.4 System Evaluation
To assess the adequacy of the existing sewer system, a hydraulic evaluation of the city's sewer system will be updated in 2017. The resulting report and recommended improvements will be added to this SSMP at that time.

10.5 Design Criteria
SGMC Section 6.62.010 forms the foundation upon which the City Engineer is given the legal responsibility for ensuring sound, logical, and functional design of the public sewer infrastructure. The Code defines terms, establishes fees, sets out provisions for enforcement and maintenance, and sets the basis of design standards for sewers. For specifics on design and performance provisions, refer to Section 7.

10.6 Adequate Capacity
City's Public Works Department is the first line of defense in ensuring that the public sewer infrastructure is adequately planned, sized, correctly designed and easily maintainable. PWD legal authority to perform this important task is set forth in the multiple documents discussed in Section 5 and as detailed below.

For any new or expanded sewage discharges, the city requires completion of a sewer capacity study, by a registered engineer, prior to giving approval for projects that can affect the capacity of the public sewer system. The completed study will analyze the capacity in the existing system and will set forth mitigation requirements for the applicant to ensure adequate capacity.

The study will also justify the sizing of proposed lines to accommodate the peak flows from all areas tributary to the mainline sewer under consideration or pumping station, now and in the future. The approved capacity study is referenced directly by the city's plan checker when design plans for the new infrastructure are submitted to assure adequate capacity. All proposals for new connection to existing sewer must also comply with the DPW's policies for managing 47 204
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available sewer capacity.

10.7 CIP Schedule
An updated sewer CIP will be done upon completion of the new Sewer Master Plan update, and added to this document.
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SECTION 1l - Monitoring, Measurement. and Program Modification

0.13 (ix) Monitoring, Measurement, and Program
Modifications: The Enrollee shall:
a, Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; b. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; c Assess the success or the preventative
maintenance program;
d, Update program elements, as appropriate, based
on monitoring or performance evaluations; and
a Identify and illustrate 550 trends, including: frequency, location, and volume

11.1 0verview
It is critical that the City monitors implementation of the SSMP elements, and measures the effectiveness of SSMP elements in reducing SSOs. Effectiveness should be measured by developing and tracking performance indicators on a regular basis. Performance indicators should be selected to meet the goals of the wastewater collection system agency.

11.2 Purpose
In order to effectively manage programs, performance measures that gauge success should be developed and data to support the findings must be collected. To this end, accurate and consistent data keeping is extremely important for successful sewer system management. It is imperative that the correct data is captured, in a format that is easily extractable, and that operations personnel understand their role in this process. Focus should be placed on performance metrics, components of trend tracking, and bench-marking procedures both internally and externally. Based upon data collected, decisions can be made as to changes that may be warranted and needed in order to maximize program efficiencies. Setting up a Monitoring, Measurement, and Program Modification program will allow a community to better manage and implement SSMP programs.

11.3 Minimum Requirements
At a minimum, the enrollee must:
a. Maintain relevant information that can beused to establish and prioritize appropriate SSMP activities;
b. Monitor the implementation and, where appropriate, measure theeffectiveness of each element of the SSMP;
c. ASSess the success of the preventative maintenance program; d. Update program elements, as appropriate, based on monitoring orperformance evaluations; and
e. Identify and illustrate 880 trends, including: frequency, location, andvolume 49 /38206
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11.4 Monitoring
Relevant data on all work done in the implementation and execution of the SSMP program will be documented and maintained in the DPW filing system and used in preparing the monthly Summary of Maintenance of Productivity. These data files are used in the evaluation of the effectiveness of the overall program.

11.5 Program Effectiveness Evaluation
The effectiveness of the program shall be monitored and tracked through the City Performance Measure Indicators of key activities to minimize sewer overflows. These include:
total number of overflows
total number equal to or greater than 1000 gallons discharged or reaching the Waters of the United States
overflow response time
reduction in repeated incidents of overflow at the same location reduction in number of overflows caused by flows exceeding the capacity of the collection system.

11.6 Program Modifications
The City will be establishing the preventive maintenance sewer metrics for use in monitoring, measuring and adjusting sewer maintenance activities. After these metrics are included in the City's work order system, they will be monitored on a regular basis. Until this time, City staff will compile and monitor the most relevant indicators, which include the number and causes of SSOs, length of pipes cleaned, length of pipes televised, and length of pipes repaired.

11.7 880 Location Mapping and Trends

11. 7. 1 Location Map
The locations of SSO occurrences are plotted annually on a citywide map. The causes of the SSO are also recorded. These maps are used for establishing SSO patterns, identifying hot spots as indicated by clusters on the maps, and for scheduling work assignments and providing information on SSO activities.

11. 7.2 Mapping of SSO Frequencies
The monthly numbers of SSO's are also depicted in charts and graphs. The charts are used to identify 880 trends and as an indicator of infiltration/inflow problems that need to be corrected. The graphs are used to identify SSO trends and to evaluate overall SSMP program success especially by comparing the graphs to different years and with results from other sewering agencies.
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SECTION 12 - Program Audit Procedures

0.13 (x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs, At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee's compliance with the SSMP requirements identified in this subsection (D,13), including identification of any deficiencies in the SSMP and steps to correct them

12.1 0verview
Audit programs are intended to provide controls for ensuring that all programs associated with the SSMP are being implemented as planned and managed appropriately. Audit outcomes should provide information about challenges and successes in implementing the SSMP by evaluating work practices and operations, documentation, procedures records and staff for implementation effectiveness and consistency. The audit will identify any program or policy changes that may be needed to continually improve effective implementation. Information collected as part of an audit should be used in to plan program or procedure revisions necessary to improve program performance.

12.2 Purpose
SSMP audit program development should be developed specifically for the sanitary sewer system, but agency-wide procedures should be incorporated to ensure program sustainability.

The audit can contain information about successes in implementing the most recent version of the SSMP, and identify revisions that may be needed for a more effective program. Information collected as part of the Monitoring, Measurement, and Program Modifications program should be used in preparing the audit. Quite often, performance measures and other management indicators are developed, providing a baseline that performance can be measured against.

Tables, figures, and charts can be used to summarize information about these indicators. An explanation of the SSMP development and accomplishments in improving the sewer system should be included in the audit, including:
* Progress made on development of SSMP elements, and if the sewer system agency is on schedule in developing all elements of the SSMP;
* SSMP implementation efforts over the timeframe in question; * The effectiveness of implementing SSMP elements; * A description of the additions and improvements made to the sanitary sewercollection system in the past reporting year; and
* A description of the additions and improvements planned for the upcoming reporting year with an estimated schedule forimplementation.
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12.3 Minimum Requirements
The WDR requires that all agencies develop appropriate audit procedures necessary to evaluate the effectiveness of the SSMP, as well as the agency's compliance with all requirements identified in the WDR. The audit must identify any deficiencies in an agency's SSMP programs and include steps to correct these issues. At a minimum, audits must be conducted every two years and a report of the findings must be prepared and kept on file.

12.4 SSMP Program Audit
The City will conduct periodic internal audits and prepare a report, at a minimum of every two years. The audit will focus on evaluating the operational and cost effectiveness of the SSMP as well as the City's compliance with all elements of the SSMP. This will include:

Identification of any deficiencies in the SSMP
ii Steps taken to correct any identified deficiencies s Notes of interviews with key responding personnel and any contractors utilized Notes of operational observations, especially of each SSO event Notes on related equipment inspections
s Findings of all reviews of related records
The City hired an outside consultant this year to conduct a comprehensive audit and gap analysis. The results and recommendations of this audit was used to update the SSMP document. All audits including the 2014 audit and gap analysis will be kept on file in the Office of the City Clerk, the DPW office and at the field maintenance yard site.

12.5 SSMP Certification
The SSMP has been presented to and acted upon by the South Gate City Council at a public meeting. Subsequent SSMP approval must also be considered and acted upon at a public meeting. Once it is approved, the Director of Public Works must certify its approval in compliance with the WDR requirements, including completion of the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form and sending the signed form to:

State Water Resources Control Board
Division or Water Quality
Attn: SSO Program Manager
P.0. Box 100
Sacramento, CA 95812

12.6 SSMP Modification and Re-certification
The SSMP must be updated every five years to keep it current. When significant amendments are made to any portion or portions of the SSMP, it must be resubmitted to the City Council for approval and re-certification. The re-certification shall be in accordance with the certification process described in section 12.5 above. 52 /3?209
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SECTION 13 - Communication Program
(xi) Communication Program The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented, The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee's sanitary sewer system.

13.1 0verview
Communication programs are ofien underrated and overlooked. However, an effective communication program may end up being the key element that keeps your organization from missing critical SSMP deadlines. Involving the public early and at appropriate times will help your organization avoid last minute comments that delay approval of your SSMP by your governing body. A quality communication program with satellite agencies will help to minimize negative operational impacts on your plant or collection system.

It is important to identify an individual who will be responsible for development of your communication program. Larger agencies will typically have Communications and Media Officers or Public Information Officers who are appropriate to lead the development of the communication program. Smaller agencies who don't have these staff in-house should look to those within the agency who have exhibited strong writing skills, public speaking skills, experience with customer interface, or have successfully completed controversial projects. A self-assessment and rough timeline follow to help you on your way to a successful communication program!

13.2 Purpose
Identifying key stakeholders and key issues, and thinking about how various stakeholders might react are the first steps to developing a communication plan. Understanding what elements of an SSMP they will be most concerned with, is one of the many potential considerations that an agency may identify. Involving the right stakeholders on potentially controversial issues as early as possible is important to the success of any new program. Emphasizing collaboration and shared goals to reach a workable solution will not always ensure buy off, but will promote ownership and understanding. Avoiding proper outreach efforts for controversial issues in the hope that interested parties won't catch on usually backfires. These issues should be considered when developing a communication program.

13.3 Minimum Requirements
a) The Enrollee shall communicate on a regular basis with the public on thedevelopment, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
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b) The Enrollee shall also create a plan of communication with systems that aretributary and/or satellite to the Enrollee's sanitary sewer system.

13.4 Communication
The City will provide all stakeholders and interested parties, the general public and other agencies, with status updates on the development and implementation of the SSMP and consider comments received From them. The City will utilize media such as quarterly newsletter, billing insert, special brochures, annual reports, notices in newspapers, and the City's home web page for conveying this information. Additionally, the City will:
* Identify an individual within its organization who is responsible for development, implementation, and interface for the communication program. * Identifyresourcesnecessarytosolicitandincorporateinputoneachphaseof your SSMP (development, implementation, and performance), as well as document your outreach efforts.
* Identify key community stakeholders and key issues thatvarious stakeholders may be interested in and/or concerned with.
* Makesuretoinvolvetherightstakeholdersonpotentiallycontroversialissuesas early as possible. Emphasize collaboration and shared goals to reach a workable solution.
* Create a list of key milestones in each phase of your SSMP when stakeholder input would be most useful and effective.
* Create a convenient mechanism for stakeholder input. Additionally, key considerations, while developing a communication program include:
* Consider the development of a variety of communication methods, including newsletters, public meetings, web pages, and public service announcements.

Different agencies will find that different communication methods are effective.

Look for a method that reaches the desired audience at a reasonablecost. @ Consider joint efforts to develop a website with other agencies or professional organizations and share costs. The website could contain general information about the new Waste Discharge Requirements and SSMP components, provide space to make documents available forpublic review, and contain contact, meeting times and locations, and other agency-specificinformation. * For communication with other satellite agencies, consider regular coordination meetings, annual surveys for changes in their system, and/or web pages devoted to satellite agency issues.
* Make sure to have identified a staff person responsible for satellite agency coordination. This person will ensure that the program is sustained, and City's efforts to get the program up and running aren't wasted once the SSMP is complete.

13.5 SSMP Availability
Copies of the SSMP will be maintained in the City offices of the City Clerk, the City Engineer, and the Director of Public Works and at each SO&M field yard sites, with applicable 54 IH 211
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summaries, reports, and notices posted on the City's home web page. The adopted document shall also be made readily available to the Regional Water Quality Control Board (Region No. 4) representatives upon request and to the operators of any collection system or treatment facility downstream of the City's sanitary sewer system. 55 z,W212
CflYMANAGER'S Itenn No. 8
MAY 03 2023
IQ-?pw C'Uy of South Gate

CITY COUNCIL
AGrENJDA JBI[LL
For the Regular Meeting of: May 9, 2023
Department Director:

Ori ent: Public Works
City Manager:
ervantes Chris :Jeffers
SUBJECT: RESOLUTION TO APPROVE ENTERING INTO A COOPERATIVE

AGREEMENT WITH CALTRANS FOR THE FUNDING OF CERTAIN

CONSTRUCTION ELEMENTS OF THE URBAN ORCHARD PROJECT, CITY PROJECT N0. 539-PRK
PURPOSE: To adopt a Resolution to approve entering into a Cooperative Agreement with the California Department of Transportation ("Caltrans") to receive grant funds in the amount of $5 million for the Urban Orchard Project.

RECOMMENDED ACTIONS: The City Council will consider adopting a Resolution to approve entering into a Cooperative Agreement with Caltrans as an initial step for the City to receive $5 million in grant funds for the construction of the Urban Orchard Project.

FISCAL IMPACT: There is no fiscal impact to the General Fund. The Agreement will allow the City to receive $5 million in state funds which will be used to augment the construction costs associated with the Urban Orchard Project.

ANALYSIS: The Urban Orchard Project ("Project") is a multi-million dollar undertaking to improve water quality. The Urban Orchard will be designed and equipped to receive storm water runoff from over 4,000 acres including 125 acres of Caltrans-owned right-of-way.

Caltrans was issued a new NPDES Permit that requires implementing stormwater treatment devices to address storm water pollutants to comply with Total Maximum Daily Loads (TMDLs) established for impaired water bodies. Caltrans, like cities and counties, must meet waste load allocations for TMDLs by 2034. Caltrans has funding programmed to comply with the NPDES Permit and is partnering with agencies to implement projects. This allows Caltrans to also receive credit towards their TMDL's requirement. As such, Caltrans has expressed interest in partnering with the City by providing $5 million to implement the Project.

The proposed Resolution is to: (a) agree to enter into a Cooperative Agreement with Caltrans to receive $5 million in funds for construction, (b) agree to share the waste load allocation to be received by the Urban Orchard with Caltrans in exchange for receiving the $5 million to fund the Project, and (c) to authorize the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to agreements, amendments, 1 213
payment requests and so forth, which may be necessary for the completion of the Project and/or may be required by Caltrans. The cooperative agreement will be brought to the City Council at a future time to establish the responsibilities of each Agency.

BACKGROUND: The Project is a part of the Capital Improvement Program. and is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreational opportunities to South Gate residents.

To date, over $25.5 million has been awarded to the Project. The additional $5 million will likely ensure there is sufficient 'tunding available to complete construction.

The following is a summary of funds received to date on the project.

Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Rivers and Mountains Con-servancy Funds $4,404,798 TPL Private Donations $90,000
Proposed Caltrans Funds $5,000,000 City
Total $30,506,161
ATTACHMENTS: A. ProposedResolution
B. Location Map
GD:lc
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Attachment A
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, TO ENTER INTO A COOPERATIVE

AGREEMENT WITH CALTRANS TO RECEIVE GRANT FUNDS FOR

THE URBAN ORCHARD PROJECT
WHEREAS, the storm drain of the City of South Gate (City) is regulated by the National Pollutant Discharge Elimination System ("NPDES") MS4 Permit. The State Water Resources Control Board ("State Water Board") adopted the MS4 Permit in 2022, and issued it to municipalities within Los Angeles County, pursuant to Order No. R4-2021-0105. As such, all municipal discharges of storm and non-storm water are subject to the water discharge requirements of the MS4 Permit. The MS4 Permit mandates that municipalities prepare and implement projects which have a goal of mitigating storm water quality issues in the region. Financing the implementation of the projects is a challenge confronting the Watershed. The cost to comply as an individual municipality with the requirements of the MS4 Permit remains cost prohibitive;
WHEREAS, on June 22, 2022, the State Water Board adopted the Statewide Stormwater Permit for the California Department of Transportation ("Caltrans"); WHEREAS, Caltrans has an extensive transportation network but has limited right of way to implement projects at the scale required to meet compliance; WHEREAS, Caltrans, like cities and counties, must meet waste load allocations for TMDLs by 2034;
WHEREAS, in order to meet its waste load allocations, Caltrans enters into cooperative agreements with other public entities to receive grant funds for the construction of storm water drainage systems;
WHEREAS, in consideration for entering into a cooperative agreement, Caltrans receives a proportionate share of TMDL credits to help meet Caltrans' NPDES requirements; WHEREAS, Caltrans would like to partner with the City of South Gate and share waste load allocations in order to comply with Total Maximum Daily Load ("TMDL"). In return the City would receive grant funds for the Urban Orchard Project ("Project") green infrastructure elements; WHEREAS, Caltrans would award the City of South Gate $5 million for the construction of the Project.

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NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by this reference.

SECTION 2. The City Council does hereby agree to enter into a cooperative agreement with Caltrans to receive grant funds from Caltrans for the construction of the Project.

SECTION 3. The City Council does hereby declare that Caltrans has agreed to contribute an amount of $5 million to the City of South Gate to construct the Project.

SECTION 4. The City Council does hereby authorize the City Manager, or designee to conduct all negotiations, and to execute and submit all documents including, but not limited to, agreements, amendments, payment requests and so forth, which may be necessary for the execution of a cooperative agreement and completion of the Project and may be required by Caltrans.

SECTION 5. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Resolution, or any part hereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Resolution. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Resolution irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION6. TheCityClerkshallcertifytotheadoptionofthisResolutionwhichshallbeeffective upon its adoption.

PASSED, APPROVED and ADOPTED this 9'h day of May 2023.

CITY OF SOUTH GATE:

By:

ATTEST: Maria del Pilar Avalos, Mayor
By:

Yodit Glaze, City Clerk
(SEAL)
.vpuovnnhs'ro+:

By: 4$'
Raul alinas, City Attorney