SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, September 12, 2023 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 850 8217 3417
HTTPS://US02WEB.ZOOM.US/J/85082173417
TO ADDRESS THE CITY COUNCIL PRESS *9 TO RAISE YOUR
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Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Reverend Marta Moscoso, Faith and Hope Lutheran Church
PLEDGE OF ALLEGIANCE:
Jon Hamilton, Director of Human Resources
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz
COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings
1. Resolution approving the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2022-23 and authorizing City Manager, or designee, to submit to Housing and Urban Development
Following the conclusion of the Public Hearing, the City Council will consider: (CD) a. Adopting the
Resolution
receiving and approving the Program Year 2022-2023
Consolidated Annual Performance and Evaluation Report (CAPER); and b. Authorizing the City Manager, or designee, to submit to HUD the City's FY 2022-2023 CAPER.
Documents:
2 Item 1 Report 09122023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9
and
10 are Consent Calendar Items. All items including
Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public 3 bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
Item 2 Report 09122023.pdf
3. Resolution amending Resolution No. 6454 (Salary Resolution And Position Classification Plan) to approve and adopt a Comprehensive Pay Schedule for all Full-Time, Part-Time, and Elected Officials within CALPERS Guideline
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to approve and adopt a comprehensive pay schedule for all full-time, part-time, and elected officials within the CalPERS. (HR)
Documents:
Item 3 Report 09122023.pdf
4. Resolution designating Mayor Maria del Pilar Avalos as Voting delegate, Council
Member Maria Davila as alternate and Council
Member Al Rios as the second
alternate for the Annual Business Meeting/General Assembly at the 2023 League of California
Cities Annual Conference and Expo on September 20-22, 2023
The City Council will consider adopting a
Resolution
designating Mayor Maria del Pilar
Avalos to serve as the City's voting delegate, Council Member Maria Davila as the alternate voting delegate, and Council Member Al Rios as the second alternate voting delegate during the Annual Business Meeting/General Assembly at the 2023 League of California Cities Annual Conference and Expo on September 20-22, 2023. (CM) Documents:
Item 4 Report 09122023.pdf
5. Amendment No. 2 to Contract No. 3563 with Mark Thomas & Company Inc., for additional engineering services and to extend
term to December 31, 2024, for the
Long Beach Boulevard Street Improvements Project, City Project No. 515-ST
The City Council will consider: (PW)
a. Approving
Amendment
No. 2 to Contract No. 3563 with Mark Thomas & Company,
Inc., to provide additional engineering services and to extend the term of the Agreement through December 31, 2024, for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, for an amount not to exceed $67,515; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City.
Documents:
Item 5 Report 09122023.pdf
4 6. Agreement with Bali Construction, Inc., for construction of Stormwater Infiltration Wells Improvement Project, City Project
No. 670-SD
The City Council will consider: (PW)
a. Approving an
Agreement
with Bali Construction, Inc., for the construction of the Stormwater Infiltration Wells Improvement Project, City Project No. 670-SD, in an amount not-to-exceed $280,480;
b. Appropriating $87,880 from Measure W, and $222,718 from the LAUSD Escrow fund to fully fund the Project;
c. Authorizing the City Manager to administratively approve change orders, not to exceed an aggregate sum of $75,000;
d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney;
e. Determining this Project categorically exempt pursuant to the guidelines of the California Environmental Quality Act (CEQA), under Title 14 of the California Code of Regulations, Section 15301, Class 1(b) exemption for replacement for public utility services; and
f. Approving the Notice of Exemption for the Stormwater Infiltration Wells Improvement Project, City Project No. 670-SD and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office.
Documents:
Item 6 Report 09122023.pdf
7. Order No. 3 to Contract No 2022-105-CC with Southwest Pipeline and Trenchless Corp. for the Sewer Lining Project, City Project No. 629-SWR
The City Council will consider authorizing the Assistant City Manager/Director of Public Works to approve Change Order No. 3 to
Contract
No. 2022-105-CC with Southwest
Pipeline and Trenchless Corporation to fund emergency repairs that were necessary to complete the construction of the Sewer Lining Project, City Project No. 629-SWR, in the amount of $36,000. (PW)
Documents:
Item 7 Report 09122023.pdf
8. Council Appointments to various City Commissions, Committees, and Boards
The City Council will consider: (CM)
a. Ratifying the nomination by Mayor Maria del Pilar Avalos of Alejandra Flores Padilla to the Citizens Advisory Committee;
5 b. Ratifying the nomination by Mayor Maria del Pilar Avalos of Aria Zavala to the Citizens Advisory Committee;
c. Removing Mayor Maria del Pilar Avalos' current appointee, Ivy Duarte, from the Planning Commission and ratifying the nomination by Mayor Maria del Pilar Avalos of Brigida Salinas to the Planning Commission;
d. Ratifying the nomination by Mayor Maria del Pilar Avalos of Adolfo Varas to the Parks & Recreation Commission and removing him from the Tweedy Mile Advisory Board; and e. Ratifying the nomination by Mayor Maria del Pilar Avalos of Araceli Macias to the Citizens Advisory Committee.
Documents:
Item 8 Report 09122023.pdf
9. Receive and file U.S. EPA 2023 Community Brownfields Assessment Grant City Council Quarterly Briefing
The City Council will consider the following actions: (CD)
a. Receive and file.
Documents:
Item 9 Report 09122023.pdf
10. Minutes
The City Council will consider: (CLERK)
a. Approving the Special Meeting minutes of June 26, 2023;
b. Approving the Special and Regular Meeting minutes of June 27, 2023;
c. Approving the Special and Regular Meeting minutes of July 11, 2023;
d. Approving the Special and Regular Meeting minutes of July 25, 2023; and
e. Approving the Special and Regular Meeting minutes of August 8, 2023.
Documents:
Item 10 Report 09122023.pdf
Reports, Recommendations And Requests
11. Amendment No. 3 to Contract No. 3542 with Nationwide Environmental Services to extend term for street sweeping services by 7 years and provided COVID related 6 adjustment
The City Council will consider: (PW)
a. Approving
Amendment
No. 3 to Contract No. 3542 with Nationwide Environmental Services to extend the term for street sweeping services by seven (7) years, and provide a COVID related adjustment; and
b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
Documents:
Item 11 Report 09122023.pdf
12. Warrant register for September 12, 2023
The City Council will consider approving the Warrant Register for September 12, 2023. (ADMIN SVCS)
Total of Checks: $8,302,534.09 Less: Voids $ ( 13,625.00) Less: Employee Payroll Deductions
$ (798,462.46)
Grand Total: $7,490,446.63
Cancellations: 101812
Documents:
Item 12 Report 09122023.pdf
Adjournment
Adjourning in memory of LilyRose Diaz (8yr old resident tragically passing of neuroblastoma cancer), and long-time resident, business owner and South Gate Elected Official Bill De Witt.
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on September 5, 2023, at 10:50 a.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
7 Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
8 9
elTYMANA9ER'SOFFICE
Item No. 1
AUG 3 i 2023
'f'. wow City of South Gate
CITY COUNCIL
AGENDA BILL
For the Regular Meeting of September 12, 2023
Originating Department: Community Development
Department Director: City Manager:
Je ers
SUBJECT: A PUBLIC HEARING TO CONSIDER A RESOLUTION APPROVING THE
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR PROGRAM YEAR 2022-20232 AND AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO SUBMIT TO HUD
PURPOSE: The Department of Housing and Urban Development ("HUD") requires Entitlement Cities to complete a Consolidated Annual Performance and Evaluation Report ("CAPER"), aru'iually, which describes how grant funds received from HUD were expended and identifies the goals accomplished during the program year 2022-2023.
RECOMMENDED ACTION: Following the conclusion of the Public Hearing, the City Council will consider:
a. Adopting the Resolution receiving and approving the Program Year 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER); and b. Authorizing the City Manager, or designee, to submit to HUD the City's FY 2022-2023 CAPER.
FISCAL IMPACT: There is no fiscal impact on the General Fund.
NOTICING REQUIREMENTS: Advertising and notification of the Public Hearing was conducted in compliance with the Municipal Code Section 11.50.020 (Public Hearing Notification) and was published in the South Gate Press newspaper on August 24, 2023. Copies of the draft CAPER were available on the City's website on the Community Development Department page for the 15-day public review period. The review period began on August 24, 2023, and ended on September 12, 2023.
ANALYSIS: The City, as a direct recipient of HUD federal funds, is required to submit a CAPER report to HUD. This report presents a summary of resources made available during the program year, accomplishments based on priorities established by the Consolidated Plan, and an assessment of the City's annual performance.
1 10
The CAPER reports the accomplishments of CDBG-funded programs. Summarized below is a list of accomplishments from July 1, 2022, to June 30, 2023:
CDBG: The City of South Gate received an allocation of $1,378,966 in CDBG funds in FY 2022-
23. Accomplishments included:
* l business was assisted with cornrnercial rehabilitation. * 353 tenant/landlord issues were resolved via the Fair Housing Foundation. * TheGraffitiAbatementProgramworkedinareasthatbenefitover73,Ol5residents.ll,956 graffiti abatement assignments were completed, and staff responded to 2,138 calls.
CDBG-CV: The City also received previously $1,738,226 in supplemental CDBG Coronavirus (CDBG-CV) funding to help prepare, prevent, and respond to the COVID-19 pandemic. The City amended its 2019-2020 Annual Action Plan to allocate funds to programs and activities throughout the City to help struggling residents in the community. FY 2022-23 activities included California Latino Leadership Institute, the South Gate Family Violence Prevention Program, Rental & Utility Assistance, youth development from Police Explorers, and Home Modification Services (So Cal Rehab Services) for those with developmental or physical disabilities. Below is a summary of the CDBG-CV accomplishments in FY 2022-23.
* 5 youths participated in subsidized paid internships through the California Latino Leadership Institute.
@ 97 persons were served by the Family Violence Prevention & Education Program. @ 15 youth were able to participate in the Police Explorers program. * 7 participants received services to help navigate their disabilities via the Southern California Rehabilitation Services.
HOME: The City received $824,382 of HOME funds in FY 2022-2023. An additional $2,429,289 was available as carryover funds and $153,362 in Program Income for a total of $3,407,033 in HOME funds.
There were no projects completed with HOME funds due to some challenges with the Residential Rehabilitation Program and because the other activities funded for the fiscal year are multi-year development projects.
BACKGROUND: Each year, the City of South Gate is required to provide a report to HUD on its performance in meeting the objectives of the approved Consolidated Plan and its Annual Action Plan. This report is called the CAPER. Included in the CAPER is information about community development and housing activities. The report documents the City's use of federally funded CDBG and HOME Entitlement activities, programs, and funds for the recently completed fiscal year.
ATTACHMENTS: A. Proposed Resolution
B. Proposed CAPER (includes Public Hearing Notice) 2 11
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, APPROVING THE FISCAL YEAR (FY)
2022-2023 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER) AND AUTHORIZING THE
CITY MANAGER, OR DESIGNEE, TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD)
WHEREAS, the City of South Gate ("City") has applied and received Community Development Block Grant ("CDBG") and HOME Program :[unds from the Government of the United States under Title I of the Housing and Community Development Act of 1974; WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") is the federal agency that promulgates regulations and oversees the administration of the CDBG and HOME Program fiinds;
WHERF,AS, HUD requires that entitlement jurisdictions complete an annual evaluation of their grants programs through a report known as the Consolidated Annual Performance and Evaluation Report ("CAPER");
WHEREAS, City staff published a public notice announcing the availability of the CAJ'ER and the 15-day public cornrnent period (which is now closed) for the report in the South Gate Press newspaper on August 24, 2023; and
WHEREAS, on September 12, 2023, the City Council held a duly noticed public hearing to consider the program year 2022-2023 CAPER, attached hereto as Exhibit "A."
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the program year 2022-23 CAPER, attached hereto as Exhibit "A," and authorizes the City Manager, or designee, to submit the CAPER to HUD.
SECTION 3. The City Council hereby allows staff to make minor technical modifications and/or necessary corrections to the CAPER as required by HUD. 12 SECTION 4. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, AJ'PROVED, and ADOPTED this 12'h day of September 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
DRAFT
BY:
Raul F. Salinas, City Attorney
4 13
ATTACHMENT B
City of
South
(,ate
Consolidated Annual Performance Evaluation Report
CAPER
FY 2022-2023
Community Development Department
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
14 Table of Contents
CR-05 - Goals and Outcomes
CR-10 - Racial and Ethnic composition of families assisted.
CR-15 - Resources and Investments 91.520(a)
CR-20 - Affordable Housing 91.520(b).
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) CR-30 - Public Housing 91.220(h); 91.320(j).
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j).
CR-40 - Monitoring 91.220 and 91.230.
CR-45 - CDBG 91.520(C)
CR-50 - HOME 91.520(d).
CR-58 - Section 3
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
.3
.7
.8
14 . 17
. 19
. 20
. 23
. 25
. 26
. 28
2 6
15 CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
For the 2022-2023 Program Year, the City of South Gate (City) received Community Development Block Grant Program (CDBG) funds and Home Investment Partnerships Program (HOME) funds to facilitate accomplishing the goals set by the u.s. Department of Housing and Urban Development (HUD). As part of the application and allocation process for these federal funds, the City must prepare and submit the Consolidated Annual Performance and Evaluation Report (CAPER). This report presents a summary of resources made available during the program year, accomplishments based on priorities established by the Consolidated Plan and documented in the 2022-2023 Annual Action Plan, and an assessment of the City's annual performance toward meeting its five-year goals.
The City's mission is to enhance the quality of life for all its residents by maximizing the use of available resources to assure the availability of safe, decent, and affordable housing. This report reviews how the City achieved its housing goals by providing rehabilitation loans to South Gate homeowners using HOME funds. In addition, how the goals of the non-housing priorities of public service programs were met. All CDBG funds except for Planning/Administration, were used for activities that benefited low-and- moderate-income persons.
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
16 Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applii:able, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category Source /
Amount
Indicator
Unit of
Measure
Expected
Strategic
Plan
Actual -
Strategic
Plan
Percent
Complete
Expected
Program
Year
Actual -
Program
Year
Percent
Complete
Administration
Program
Administration
CDBG:
S251,793
HOME:
S97,774
Other Other Il 1 100% 1 1 100%
Fair Housing Fair Housing
CDBG:
S24,000
Other
Persons
Assisted
1,350 1,004 74% 270 353 131%
Public Services
Non-Housing
Community
Development
Public Services
CDBG:
S140,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
1225 272 22% 70 201 287%
Infrastructure
and Public
Facility
Non-Housing
Community
Development
CDBG:
S140,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
73,015 73,015 100% 73,015 73,015 100%
Infrastructure
and Public
Facility
Non-Housing
Community
Development
CDBG:
Sl,158,173
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
100,000
I
o O.OO% 100,000 o 0%
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021) 8
17 Commercial
Rehabilitation
Non-Housing
Community
Development
CDBG:
S143,850
Facade
treatment/business
building rehabilitation
Business 70 5 7% 2 1 50%
Commercial
Rehabilitation
Non-Housing
Community
Development
CDBG:
S650,000
Businesses Assisted Business 14 o 0% 65 o 0%
Housing
Affordable
Housing
CDBG:
S150,000
HOME:
!>3,050,000
Homeowner Housing
Rehabilitated
Household
Housing
Unit
30 o O.OO% 5 o O.OO%
Neighborhood
Preservation
Non-Housing
Community
Development
CDBG:
S450,228
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
5000 o O.OO% o o O.OO%
Economic
Development
Non-Housing
Community
Development
CDBG: SO Jobs created/retained Jobs 140 o O.OO%
I
N/A N/A N/A
Table 1- Accomplishments - Program Year & Strategic Plan to Date Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
For FY 2022-2023 the City prioritized funding public infrastructure and facilities improvement projects that would be of long-term benefit to the City's community members. The City allocated additional funds to the previously programmed South Gate Park Fence project and a Street Improvement project. The City also programmed activities for its ongoing Commercial Fagade program and a Business Sign program to assist local business owners and preserve commercial corridors in the City. A Code Enforcement activity was also funded however logistics for this program are still being worked out by the City and with guidance from the Department of CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
18 Housing and Urban Development (HUD).
The City was able to complete one (1) commercial rehabilitation program; the program and program guidelines are being revised for a new program to launch in FY 23-24. HOME rehabilitations continue to be a challenge for the City to complete. One of the main challenges is that the rehabilitation value for homes is lower than the current house values for the City, making many of applicants ineligible for the Home Rehabilitation Program ineligible.
As the City focused public infrastructure and facilities improvement projects for FY 22-23, it only funded one public service project, which is the on-going Graffiti Abatement program. The Graffiti Abatement program was able to provide services in 17 CDBG-eligible census tracts with 70,015 benefitted persons.
The City partners with the Fair Housing Foundation to provide fair housing services to its residents. For this reporting period the Fair Housing Foundation assisted 353 unduplicated South Gate residents with housing issues like rent increases, evictions fair housing.
They also provided information via workshops and by dropping off information at the library and with organizations in the area.
CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021) 10
19 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG HOME
White 335 o
Black or African American 13 o
Asian 2 o
American Indian or American Native o o
Native Hawaiian or Other Pacific Islander 3 o
Other: Multi Racial o o
Declined to Answer o o
Total 353 o
Hispanic 317 o
Not Hispanic 36 o
Table 2 - Table of assistance to racial and ethnic liopulations by source of funds Narrative
For FY 2022-2023, the City's Public Service programs comprised of the Graffiti Abatement Program that does not report on individual beneficiary data. The data outlined in Table 2 is reflective of participant data provided by the Fair Housing Foundation who served 353 during the program year.
Unfortunately, due to continued challenges with finding eligible applicants the HOME Rehabilitation Program did not complete any projects. As part of its Program Year 2022-2023 Annual Action Plan the City allocated HOME funds to larger affordable housing projects to ensure that it continues to make affordable housing for residents a priority and that funds are expended in a timely manner; efforts for these projects are ongoing.
The City of South Gate previously received a total of a total of Sl,738,226 of supplemental CDBG- Coronavirus (CDBG-CV) funds to use to prepare, prevent, and respond to the Coronavirus pandemic (COVID-19). The City chose to amend their 2019-2020 Annual Action Plan to program their CDBG-CV funds and funded several activities to help support their residents through the coronavirus pandemic.
Programs that continued to offer services in FY 22-23 included the California Latino Leadership Institute the South Gate Family Violence Prevention Program, Rental & Utility Assistance, youth development from Police Explorers, and Home Modification Services for those with development or physical disabilities.
CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
11 20
CR-IS Resources and Investments 91.520(a)
Identify the resources mide available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 92,968,044 STBD
HOME public - federal S3,407,033 STBD
Table 3 - Resource= Made Available
Narrative
For Program Year 2022-2023, the City received Sl,378,966 in Community Development Block Grant (CDBG) and 51,589,078 in carryover funds. For Program Year 2022-2023, the City received 5824,382 in HOME Investment Partnership funds (HOME) funds with an additional 52,429,289 in carryoverfunds, and !>153,362 in Program Income.
Identify the geographic distribution and location of investments Target Area Planned Percentage
of Allocation
Actual Percentage of
Allocation
Narrative Description
Citywide 100 100 Other
Eligible Target Areas
Census Tracts/Block
Groups
Table 4 - Identify the geographic distribution and location of investments Narrative
To address the needs of all residents and expand its impact, the City does not focus on specific geographic areas, instead they distribute its CDBG and HOME funded investments Citywide. CDBG funded supportive services are designed to meet CDBG national objectives with a focus on benefiting low and moderate-income persons.
CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
12 21
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
Leverazed Resources
The following other Federal and Non-Federal funding sources were used to leverage funds allocated to activities: General Funds; Gas Tax; Water Funds; Sewer Funds; Metropolitan Transit Authority Funds; Measure R Funds; Housing Choice Voucher Funds (HCV).
The City uses gas tax, water funds, sewer funds, and other resources to address public infrastructure needs.
No publicly owned land or property located within the City's jurisdiction was used to address any identified needs identified for the fiscal year in the plan.
HOME Match
As a recipient of HOME funds, the City is required to make non-Federal financial contributions to projects that qualify as affordable housing under the HOME Program. Annually, the match contributions must total a minimum of 25% of the HOME funds expended from the City's HOME entitlement amount (less administration costs), unless the City has received a reduction in the match requirement.
The HOME statute provides for a reduction of the matching contribution requirement under two criteria for fiscal and severe fiscal distress for local PJs:
1) Family poverty rate, and/or
2) Per capita income (PCI)
When a local jurisdiction meets one of the distress criteria, it is determined to be in fiscal distress and receives a 50 percent reduction of the match. If a local jurisdiction satisfies both distress criteria, it is determined to be in severe fiscal distress and receives a 100 percent reduction of the match. The City of South Gate meets both distress criteria and, therefore, receives a 100 percent reduction of the match.
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
13 22
Fiscal Year Summary - HOME Match
1. Excess match from prior Federal fiscal year o
2. Match contributed during current Federal fiscal year o
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) o
4. Match liability for current Federal fiscal year o
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) o Table 5 - Fiscal Year Summary - HOME Match Report
OMB Control No: 2506-0117 (exp. 09/30/2021)
CAPER 10
14 23
Match Contribution for the Federal Fiscal Year
Project
No. or
Other ID
Date of
Contribution
Cash
(non-
Federal
sources)
Foregone
Taxes,
Fees,
Charges
Appraised
Land/
Real
Property
Required
Infrastructure
Site
Preparation,
Construction
Materials,
Donated
labor
Bond
Financing
Total
Match
o o o o o o o o o
Table 6 - Match Contribution for the Federal Fisc;il Year HOME MBE/WBE report
Program Income - Enter the program ariounts for the reporting period Balance on hand
at beginning of
reporting period
S
Amount received
during reporting
period
S
Total amount
expended during
reporting period
S
Amount
expended for
TBRA
S
Balance on hand
at end of
reporting period
S
o o o o o
Table 7 - Program Incomt
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
11 15 24
Minority Business Enterprises and Women Business Enterprises-Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non-
HispanicAlaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Contracts
Number o o o o o o
Dollar
Amount
o o o o o o
Sub-Contrac5
Number o o o o o o
Dollar
Amount
o o o o o o
Total Women
Business
Enterprises
Male
Contracts
Number o o o
Dollar
Amount
o o o
Sub-Contracts
Number o o o
Dollar
Amount
o o o
Tible 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property - Indicate the number of HOME assisted rental property owners and the total amount cf HOME funds in these rental properties assisted Total Minority Property Owners White Non-
HispanicAlaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number o o o o o o
Dollar
Amount
o o o o o o
Table 9 - M nority Owners o" Rental Property
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
12 16
25 Relocation and Real Property Acquisition-Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired o o
Businesses Displaced o o
Nonprofit Organizations
Displaced
o o
Households Temporarily
Relocated, not Displaceo
o o
Households
Displaced
Total Minority Property Enterprises White Non-
HispanicAlaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number o o o o o o
Cost o o o o o o
Table 10 - Relocation and Real Property Acquisitiun OMB Control No: 2506-0117 (exp. 09/30/2021)
CAPER 13
17 26
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units o o
Number of Non-Homeless households to be
provided affordable housing units 10 o
Number of Special-Needs households to be
provided affordable housing units o o
Total 10 o
Table 11- Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance o o
Number of households supported through
The Production of New Units o o
Number of households supported through
Rehab of Existing Units 10 o
Number of households supported through
Acquisition of Existing Units o o
Total NO o
Table 12 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The City allocated HOME funds for a Home Rehabilitation Program. This Program is for income-qualified applicants, offering a zero percent interest deferred loan for improvements to their property and to bring their dwelling up to code.
During program year 2022-2023, the City"s Home Rehabilitation Program experienced challenges finding eligible program participants. There is a continued need for this type of program in the City as the CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
18 27
program does receive frequent inquiries. However, the challenges the program has faced include applicants being over the eligible income threshold or the current home value being higher than the eligible HUD after-rehabilitation value. In 2022-2023 the program did start construction on one project and qualified two other projects for the program; all projects are expected to be completed in FY 2023- 2024.
To support affordable housing efforts forits residents the City of South Gate offers the following programs:
* Home Rehabilitation Program -A HOME funded program that offers deferred loans to income- qualified residents.
* Section 8 Housing Choice Voucher (HCV) Program - The South Gate Housing Authority administers the Housing Choice Voucher Program providing rental assistance to very-low- income families, the disabled, and the elderly for them to access affordable decent, safe, and sanitary housing in the City of South Gate's private sector.
DiscuSS how these outcomes will impact future annual action plans.
Outcomes of the prior 5-year report period impact future Annual Action Plans as they assess the City's success in meeting established goals and outcomes. As the City experienced many challenges with its Homeowner Rehabilitation Program, it acknowledges that extra efforts are needed to continue to offer affordable housing options for its residents and make the most effective use of its CDBG and HOME funds. As a result ofthese challenges, the City programmed two affordable housing projects as part of if Program Year 2022-2023 Annual Action Plan to help increase affordable housing options in the City.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual
Extremely Low-income 179 o
Low-income 116 o
Moderate-income 58 o
Total 353 o
Table 13 - Number of Households Seived
Narrative Information
CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
19 28
The numbers in Table 13 reflect the number of low-income persons served by CDBG-funded activities.
During Program Year 2022-2023, the following CDBG activity served individuals at the Extremely Low to moderate-income level:
1. Fair Housing Foundation:353 people
The number of owner and renter households assisted meet the Section 215 definition of affordable housing as staff do review that renters and homeowners meet low-income thresholds. There were no low-income households assisted with a HOME rehab funds for this reporting period. "WORST-CASE NEEDS": Worst case housing needs are defined as low-income renter households who pay more than half their income for rent, live in seriously substandard housing, or have been involuntarily displaced. The City did not specifically assist with housing needs for those with disabilities.
The City of South Gate served the worst-case needs in FY 2022-2023 by providing the following:
More than 50% ofrent: The Housing Choice Voucher rental assistance Program provided housing payment assistance to those qualifying households who paid more than 50% of their income for housing. CDBG funds were utilized through various agencies to assist with food and other support services.
Substandard Housinq: The Housing Choice Voucher rental assistance program ensured that substandard housing met HQS Standards, State Standards, and/or local rehabilitation standards for decent housing.
Involuntarily Displaced: During the reporting period, there was no voluntary or involuntary displacement through the City's Federal Entitlement Programs.
CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
20 29
CR-25 Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of South Gate plans, coordinates, and organizes strategies to assist the City's homeless population in collaboration with other public and private organizations. The County of Los Angeles, through the Los Angeles Homeless Services Authority (LAHSA), has the primary responsibility for providing regional homeless services. Individuals and families who do not qualify as South Gate residents are referred to People Assisting the Homeless (PATH) for screening and services intake.
The South Gate Police Department, in cooperation with the local Salvation Army Bell Shelter, operates a homeless outreach program that consists of a mobile outreach team. The Police Department Liaison and personnel from the Bell Shelter coordinate street outreach efforts by vehicle and on foot. Street outreach, case management, and referrals are provided to homeless families and individuals through this Program. Homeless clients are guided in identifying barriers to overcoming homelessness and developing a plan to address these challenges. The team then assists clients at a highly supportive level to address those needs, including accessing mainstream services, increasing income, developing self- determination, and accessing shelter and housing.
Addressing the emergency shelter and transitional housing needs of homeless persons The local Salvation Army Bell Shelter is a City partner, having previously received CDBG funding. They provide both emergency shelter and temporary shelter to people experiencing homelessness. The shelter provides case management and other homelessness services. Homeless clients are guided in identifying barriers to overcoming homelessness and assisted in developing a plan to overcome these barriers. The team then assists clients at a highly supportive level to address those needs, including accessing mainstream services, increasing income, and developing self-determination.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City of South Gate partners and coordinates with local nonprofit agencies, churches, and subrecipient agencies to assist the City's vulnerable populations, especially those at risk of becoming CAPER 17
OMB Control No: 2506-0117 iexp. 09/30/2021)
21 30
homeless. The City of South Gate's homeless prevention plan includes assisting those discharged from public institutions, health facilities, foster care.
The City has a history of allocating CDBG funds to various public service organizations to address the multi-needs of low-income families and increase housing stability. In program year 2022-2023 the City continued to provide funding to the Fair Housing Foundation who directly work with residents and landlords to address housing issues including discriminatory claims, rent increases, and evictions.
Other City partners like the Family Violence Prevention and Education Program assists victims of domestic violence seek resources to escape their situations while the Police Explorers offers structured activities and mentorship to keep youth engaged. Through the California Latino Leadership program, youth are eligible to participate in subsidized employment opportunities.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
To assist the people experiencing chronic homelessness, the City collaborates with local and county agencies, including law enforcement, social services, mental health, public health, and community services. Efforts to assist the chronic homeless include street outreach for initial contact, referrals to PATH or Salvation Army Bell Shelter for case management, homelessness services, and ultimately partnering with property owners to help people who are homeless in locating permanent housing.
CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
22 31
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing The City does not administer public housing programs.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City does not administer public housing programs.
Actions taken to provide assistance to troubled PHAs The City does not administer public housing programs.
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
19 23 32
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City continues to pursue the following course of action to eliminate any negative effects that may result from public policies. Objectives adopted as part of the City"s Housing Plan include:
* Remove or mitigate City policies, regulations, and procedures that serve to constrain the development of housing affordable to lower and moderate-income households. * Provideincentivesfortheconstructionofhousingaffordabletotheworkforce.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City of South Gate continues to expend CDBG funds on various activities that meet underserved needs. These programs provided new or expanded accessibility, affordability, sustainability to decent housing, improved public facilities, and a suitable living environment for low-income persons. Such programs include housing rehabilitation programs, health, public services, and fair housing services.
To address the continuing needs of the underserved community, the City promotes its housing and community service programs citywide in both English and Spanish using the Chamber of Commerce, local newspapers, city newsletter, City website, and community events to promote all services and programs to low-income residents of South Gate.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead-based paint hazard education is distributed through various City efforts which include, Section 8 Housing Choice Voucher (HCV) inspections, distribution of pamphlets (E.g., Protect Your Family From Lead In Your Homer, among other pamphlets and announcements, on the City Website. All CDBG, HOME, and HCV funded housing programs and projects have incorporated lead-based paint hazard reduction efforts such as conducting inspections and assessments on all properties built before January 1st, 1978, to test for lead. When units test positive for lead, certified contractors are hired for remediation and abatement ofthe lead.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City did the following during Program Year 2022-2023 to reduce the number of poverty-level families:
* Offered a food insecurity program (with non-CDBG funds) to ensure families had access to food CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
24 33
consistently.
* Funded the Family Violence Prevention and Education Program to assist persons and families experiencing domestic violence and finding resources. * Contracted with the Fair Housing Foundation to assist with housing and tenancy issues to prevent evictions, address housing discrimination, and increase housing stability.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City's efforts to eliminate institutional gaps and enhance the coordination of programs includes working closely with other governmental entities to determine households' critical needs based on limited resources and expanding demand for services. The City continues its outreach efforts through public meetings and public hearings with the Citizens Advisory Committee to solicit public comments on the distribution of CDBG funds.
As part of its grant administration, the City monitors its subrecipients' performance in meeting both resident needs and program and CDBG compliance.
The City will continue to fund the Fair Housing Foundation to promote, educate, and enforce fair housing in the community.
The City will continue to coordinate and share ideas with residents, affordable housing providers, other local government entities, and social service agencies to maximize planned activities' effectiveness. The City will also continue to coordinate services, as appropriate, with surrounding HUD entitlement communities.
The City encourages intra- and inter-departmental discussions to identify effective service delivery options and ideas. Within the Community Development Department, staff conducts regular monthly meetings to discuss projects and programs. Through daily contact and working relations, staff continues to implement programs and services, provide sufficient financial resources, and track concerns. This process allows easy access to tracking building activities, housing conditions, code requirements, zoning, and other demographic data.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City has developed an inventory of public and private housing, health, and social services agencies. The City regularly updates the inventory and maintains a point of contact for each agency. Additionally, the City maintains the agency-specific 5-Year Consolidated and Annual Action Plans in a resource binder to facilitate coordination for future program years.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
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HU D regulations require that the City prepare an Analysis oflmpediments to Fair Housing Choice (Al) every five years. In 2020 the City updated its Al; it includes the City's Fair Housing Action Plan, which outlines its actions to eliminate and ameliorate impediments to fair housing issues and choice. As part of its Fair t-iousing pction plan, the City identified the following actions to overcome the effects of impediments identified:
@ Continue to work with housing providers to build housing in areas near jobs, commercial amenities, public facilities, and public transit.
* Continue to work with housing providers to avoid concentrating affordable housing in any one area of the City.
* Continue to implement revitalization plans in older, lower-income neighborhoods. * Continue to proactively address affordable housing at risk of losing rent restrictions by engaging the local HUD field office, property owners, and local housing providers. * Continue to work with the Rancho Southeast Association of Realtors to educate their members about their responsibilities and rights under Fair Housing Law. @ Continue CDBG funding for Fair Housing Foundation to implement the City's Fair Housing Program to educate tenants, landlords, and the general public. * Continue to promote and educate the general public on the issue of fair housing. * Work with Fair Housing Foundation to update information related to fair housing for the community.
* Continuetogatherdatafortheongoingprocessofupdatingthisdocumentandmonitoringthe fair housing situation in South Gate.
CAPER 22
OMB Control No: 2506-0117 iexp. 09/30/2021)
26 35
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements.
At the beginning of the program year, City staff meets with all CDBG and HOME-funded project managers to discuss the reporting requirements and the monitoring. Program providers are required to provide progress reports, which are reviewed for progress and compliance at least quarterly.
During the year, a site review is held with all the program providers. An entrance interview is held with key representatives to review the program's purpose, scope, objectives, and goals. During the review, HUD required records and information is reviewed and/or collected. The review ends with an exit conference to present preliminary results of the monitoring, this provides an opportunity to discuss program compliance and reporting concerns. At this point, the program provider can also share steps to address non-compliance or non-performance areas. Formal notification of the monitoring review results is sent to the program provider, which creates a permanent written record, an outline of any concerns and/or findings, and sets deadlines for a written response and corrective actions. The Monitor is responsible for providing technical assistance to ensure the programs are productive and compliant with federal regulations. Staff continuously monitors programs and activities to comply with city, state, and federal regulations and policies with a focus on:
* Financial Standards and Procedures - Community Development staff and the City's accounting division work closely to ensure funds drawn through IDIS are used for authorized activities on approved projects. Activity agreements, expense documentation, and approvals must be in place before expending funds.
* Environmental Standards and Procedures - All projects and individual activities requiring Bnvironmental reviews per HUD regulations are completed before funding approval. Staff completed the appropriate Environmental Reviews for all CDBG and HOME programs. * Labor Standards and Procedures - Community Development, Public Works staff, and outside consultants monitor labor standards. Labor requirements are included in all bid documents and reviewed again during the pre-construction meeting.
To ensure long-term compliance with its programs, the City requires all subrecipients (including City departments) to submit quarterly performance reports and requests for reimbursements. Upon submission, staff review the performance reports, which note how many participants benefitted from the service and compare it to the subrecipient's goals for the program. Staff also review all reimbursement requests to ensure that expenses are eligible and used to meet the program/project goals. For FY 22-23, subrecipients monitored included the Fair Housing Foundation (524,000), Graffiti Abatement (5140,000), South Gate Park Fence Project (5575,000) through the Parks and Recreation Department, Code Enforcement (S450,228), Commercial Fagade (5143,850), a Business CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
27 36
Sign Program (S650,000i and a Street Improvement Project (S583,173) through the Public Works Department.
For CDBG-CV, prior to allocating funding to subrecipients City staff review program applications to ensure that proposed activities respond to, prevent, and/or prepare for the COVID-19 pandemic.
Staff also requested that performance reports and requests for reimbursements be submitted quarterly to review program progress and eligibility of expenses. For FY 22-23 CDBG-CV subrecipients that continued to provide services included Family Violence Prevention and Education (S65,000i Police Explorers (517,000), Southern California Rehabilitation Services - Home Modification Program (!>41,785), California Latino Youth Leadership (560,165) and Helpline Youth Counseling (S245,354).
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The City has ensured that it has complied with its HUD-approved Citizen Participation Plan. This plan ensures that the City provides the public with sufficient notice and opportunities to review and comment on actions affecting the City's Consolidated Plan, Annual Action Plans, and CAPERs.
The City published a Notice of Public Hearing and a 15-day comment period to receive comments on the CAPER in the South Gate Press on August 24, 2023. To ensure that all City residents had the opportunity to make comments, the Notice included the date and time of the hearing, availability of the CAPER for review, the timeframe of the comment period, and details on how to submit their comment(s). The comment period commenced on August 24, 2023, and ended on September 12, 2023; the public hearing was held on September 12, 2023;
CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
28 37
CR-45 - CDBG 91.520(C)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City amended its FY 22-23 Annual Action Plan two. As part of substantial amendment number one the City added Code Enforcement as an activity for the fiscal year and allocated funds; however the program, has not yet launched and program logistics are being worked through with guidance from the HUD. The second substantial amendment reprograms funds from the Street Improvement Project and reallocates them to the South Gate Park Fence Project as the latter program is in need of additional funds to complete the project.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No, it does not.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable.
CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
29 38
CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
In FY 22-23 the City of South Gate enlisted the services of Avant-Garde Inc. to complete onsite desk and unit inspections forten (10) rental HOME-Assisted properties. The City created a schedule and coordinated with property managers (HOPE, South Gate Realty and Newstart) to verify compliance with the Department of Housing and Urban Development (HUD) HOME regulations. The monitoring included reviews of relevant tenant, maintenance, financial and administrative files. The monitoring team also reviewed property standards and compared them to HUD requirements and other applicable regulations.
During monitoring for HOPE Housing, it was found that four (4) tenants did not have sufficient source documentation in their files. Additionally, the property management did not provide the City with a copy of the most recent independent financial audit or a copy of their budget. As a corrective action staff requested that the property management provide all missing documentation. During the monitoring visit staff were informed that there was a change in property management companies, from the previous fiscal year, staff spoke at length and reminded the property management of the program requirements while referring them to helpful tools and resources.
Staff conducted Desk monitoring and unit inspections for South Gate Realty Group. The inspection visit found that two (2) unites needed minor repairs which the property management team addressed. As part of the desk monitoring, it was noted that the income calculations were incorrectly completed for three (3) units. The property management group was able to correct the calculations for two of the tree units but the calculation for one unit remained pending. Tools and resources for correctly calculating income was provided to the property management.
Finally, desk monitoring was also conducted for Newstart Housing Corporation. The monitoring found that indicated that for at least (6) properties there was missing income source documentation and agreements. Staff reminded the property management of the importance of having compliant files and reminded the property management of the program requirements while referring them to helpful tools and resources including providing them with a copy of "Compliance In HOME Rental Projects: A Guide For Property Owners."
The City of South Gate will continue to inspect units and monitor property management to ensure ongoing compliance with HUD HOME regulations.
CAPER 26
OMB Control No: 2506-0117 iexp. 09/30/20;!1) 30
39 Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)
For all HOME funded rental projects, the City has obtained, reviewed, and approved Marketing Plans and Tenant Leases for compliance with HOME Program regulations.
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics There was no program income reported for FY 2022-2023 for CDBG or HOME programs.
CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
31 40
CR-58 - Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG
Total Number of Activities o
Total Labor Hours o
Total Section 3 Worker Hours o
Total Targeted Section 3 Worker Hours o
Table 14 - Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG Outreach efforts to generate job applicants who are Public Housing Targeted Workers
o
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
o
Direct, on-the job training (including apprenticeships). o Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
o
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
o
Outreach efforts to identify and secure bids from Section 3 business concerns,
o
Technical assistance to help Section 3 business concerns understand and bid on contracts.
o
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
o
Provided or connected residents with assistance in seeking employment including: draffing resumes, preparing for interviews, finding job opportunities. connecting residents to job placement services.
o
Held one or more job fairs. o
Provided or connected residents with supportive services that can provide direct services or referrals.
o
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation. o
Assisted residents with finding child care. o
Assisted residents to apply for, or attend community college or a four year educational institution.
o
Assisted residents to apply for, or attend vocational/technical training. o Assisted residents to obtain financial literacy training and/or coaching. o Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
o
Provided or connected residents with training on computer use or online technologies.
o
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. o
Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121 (e)(2) of the Workforce Innovation and Opportunity Act.
o
Other. o
Table 15 - Qualitative Efforts - Number of Activities by Program CAPER 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
32 41
Narrative
The City did not have active Section 3 eligible activities for Program Year 2022-2023.
CAPER
OMB Control No: 2506-0117 (exp. 09/30/2021)
29 33
42 SOUTH GATE PRESS
This space Tot nllng s(amp only
3731 WILSHIRE BLVD STE 840, LOS ANGELES, CA 90015
Telephone (323) 556-5720 / Fax (213) 834-0584
Officeofthe
%uth (!ate CityClerk
AU0282023
FILED
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280
PROOF OF PUBLICATION
(2015.5 c.c.p.)
State of California
County of LOS ANGELES
NOtiCe Tme: HRG - NOTICE OF HEARING
Ad Description:
CAPER FY 2022-2023
I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the SOUTH GATE PRESS, a newspaper published in the English language in the city of SOUTH GATE, county of LOS ANGELES. and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELES, State of California, under date 04/1 9/1 929, Case No. 273zH 5. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:
08/24/2023
Executed on: 08/24/2023
At Los Angeles, California
I certify (or declare) under penalty or perjury that the foregoing is true and correct.
Signature
llllllIIIllIlllIlllIllIllllllIIllllIllllIlllllllllllllllIIlllllIIIIIIIllll PRE#: 3731230
PUBLIC NOTICE
CITY OF SOIITH G ATE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
Hearing Date: Tuesday. September 12. 2023
Time: 6 30 p.m or as soon lhereafler as the
mader may be tieani
Place: Clly Hall Councll Chambers at 8650
CaliTomla Ave, South Gate, CA 90280
Description. The Clty of South Gate (Clty)
hereby noiifies ihe general public oT a public
heating on September 12, 2023, to recelve publlc
comment on the Consolidated Annual
PtJormance and Evaluatlon Report (CAPER) for
the 2022-2023 Fiscal Year. The CAPER repods
the Clly's progress in meetlng the proposed
Community Development Block Grant (CDBG)
funded actlvltles and projects noted In )he City's
2022-2023 Actlon Plan, as well as lis ptogess in
carrying out the City's Consolidated Plan's five-
year sttategles.
Public Review Comment: A fifteen-day public
comment period will be provided commencing on
August 24. 2023, through September 12, 2023
Clllzens can submii email comments in advance
of Ihe public heanng to the attenllon of the City
Clerk
Public Hearing:The public Is invited to
patil6pate in the meetlng to provide input and
comments The City encourages the padicipation
oT all citizens, including non-English speaking
persons as well as persons with disabilities
Cilzens can submll verbal comments to ihe City
Coundl at the Ume of the public heanng.
Availability of Document for Public Comment:
A Public Hearlng regarding the ttaffl CAPER will
be held on Tuesday, September 12, 2023. at 6'30
p.m. at Clly Hall, Council Chambers
A copy oT the Plan Is on file and available for
public review at the Clty of South Gate
Community [)evelopment Depattment and the
Cily webpage beginning August 24, 2023:
* https:/lwww.cityofsouthgake.org/GovernmenU
DeparimenlslCommunily-DevelopmenUHouslng-
AulhoritylCommunily-Development-Block-Grant-
CDBG-Program
Invitation to be heard: All interested persons are
itwlted to ihe Publlc Heanng fo be heam. In
addition, wtiiten comments may be submllled to
tmhaeyCbletysCUobumnlicilel !:n'owt tTolilnlhgebyhemaan41llgngCco0mmmmeennliss to City oT South Gate, Community Development
[)epariment, Atln: Ana Carol Avetell, Houslng
Manager, 8650 Califomia Avenue, South Gale,
CA 90280. via emall at [email protected] or
bc0ypcyallOinfglihnedusriianffg 1,heepomlieeOfi,lu.,Tihheo(selndlOe,smltian1glOan related to lhls project should contact:
Contact Carol Avetell, Housing Manager
Phone. (562) 563-9535
E-mall: [email protected]
Maillng Address:
Community Development Deparlmenl
Cify of South Gate
8650 Callfomla Avenue
South Gate, CA 90280-3075
Accesslbility: It is the Intention ol the City of
South Gate to comply with the Ameticans with
Disablllties Act (ADA) in all respects. The City of South Gate will anempt to accommodaie
attendees in every reasonable manner Please
coniact at least 72 hnuts pnot to the above
scheduled public hearing io establish need and to defermlne If additional accommodatlon is
feaslble.
ESPANOL
plnufo;dmeascei6,n0b1eennldEasrlaamfioalndaOceatlc(a32d3e, 5e6s3!a9513u5nla Published. August 24, 2023
8124123
PRE-3731230#
SOUTH GATE PRESS
Email
43 PUBLIC NOTICE
CITY OF SOUTH GATE
CITY COUNCIL
NOTICE OF PUBLIC HEARING FILED
Hearing Date: Tuesday, September 12, 2023
Time: 6:30 p.m. or as soon thereafter as the matter may be heard Place: City Hall Council Chambers at 8650 California Ave, South Gate, CA 90280 Description: The City of South Gate (City) hereby notifies the general public of a public hearing on September 12, 2023, to receive public comment on the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2022-2023 Fiscal Year. The CAPER reports the City's progress in meeting the proposed Community Development Block Grant (CDBG) funded activities and projects noted in the City"s 2022-2023 Action Plan, as well as its progress in carrying out the City's Consolidated Plan's five-year strategies.
Public Review Comment: A fifteen-day public comment period will be provided commencing on August 24, 2023, through September 12, 2023. Citizens can submit email comments in advance of the public hearing to the attention of the City Clerk.
Public Hearing: The public is invited to participate in the meeting to provide input and comments. The City encourages the participation of all citizens, including non-English speaking persons as well as persons with disabilities. Citizens can submit verbal comments to the City Council at the time of the public hearing.
Availability of Document for Public Comment: A Public Hearing regarding the draft CAPER will be held on Tuesday, September 12, 2023, at 6:30 p.m. at City Hall, Council Chambers.
A copy of the Plan is on file and available for public review at the City of South Gate Community Development Department arad the City webpage beginning August 24, 2023:
https://www.cityofsouthgate.orz/Government/Departments/Community- Development/Housing-Authority/Community-Development-Block-Grant-CDBG-Prozram Invitation to be heard: All interested persons are invited to the Public Hearing to be heard. In addition, written comments may be submitted to the City Council prior to the hearing. Comments may be submitted in writing by mailing comments to City of South Gate, Community Development Department, Attn: Ana Carol Averell, Housing Manager, 8650 California Avenue, South Gate, CA 90280, via email at [email protected] or by calling in during the meeting. Those desiring a copy of the staff report or further information related to this project should contact:
Contact: Carol Averell, Housing Manager
Phone: (562) 563-9535
E-mail: [email protected]
Mailing Address: Community Development Department
City of South Gate
8650 California Avenue
44 South Gate, CA 90280-3075
Accessibility: It is the intention of the City of South Gate to comply with the Americans with Disabilities Act (ADA) in all respects. The City of South Gate will attempt to accommodate attendees in every reasonable manner. Please contact at least 72 hours prior to the above scheduled public hearing to establish need and to determine if additional accommodation is feasible.
ESPANOL
lnformaci6n en EspaFiol acerca de esta junta puede ser obtenida llamando al (323) 563-9535 Published: &%
45 CITYMANAGER'S OFFICE Item No. 2
AU6 3 p 2023
lo:a( hrh'-' Ciffl of South Gate
CITY COUNCIL
AGENDA BULL
Department Director:
For the Regular Meeting of: September 12, 2023
ent: Public Works
Ciffl Manager:
Cervantes Chris Jeffers
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below, inclusive of a $5,000,000 grant from Caltrans.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. 1 46
To avoid the significant delay damages that would be payable by the City to the general contractor during a proloriged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code F3 l.54.470 and California Public Contract Code '83 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1, NR Development Inc., was informed that Contract No. 2021 -66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces are providing maintenance services of the site. The site has been secured with perimeter fencing and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was 2 47
completed. Preliminarily selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA"). Received a proposal from the contractor and have begun negotiations.
4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023. The first month monitoring per the approved Phase II Workplan was completed on June 30, 2023.
5. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for z"unendment No. 6 to Contract No. 3352 with TPL, however, Aanendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution. Work is ongoing. The contractor anticipates completing the work in December 2023.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code 3 48
("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroorn/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPL Private Donations $90,000
Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 49
Attachment A
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH GATE, ST ATE OF CALIFORNIA, DECLARING AN
EMERGENCY STILL EXISTS AND AUTHORIZING
REPAIR, REPLACEMENT OR MAINTENANCE
ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE
URBAN ORCHARD PROJECT WITHOUT PUBLIC
BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE
MUNICIPAL CODE AND THE CALIFORNIA PUBLIC
CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
50 WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the irnrnediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal oftechnical documents such as the Workplan for interim measures and a Surnrnary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code F§ 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency, SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.
51 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certi'fy to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12nd day of September 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAI,)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
52 CITYMANAGER'SOFFJCE Item No. 3
AU6 28 2023
T:,!5oAm
City of South Gate
CITY COUNCIL
AGENDA BULL
For the Regular Meeting of: September 12, 2023
Originating Department: Human Resources
Humayx Resources Director:
amilton
City Manager:
L'lris Je ers
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE AND ADOPT
A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL-TIME, PART-TIME, AND
ELECTED OFFICIALS WITHIN CALPERS GUIDELINES
PURPOSE: To approve and adopt a comprehensive pay schedule for all full-time, part-time, and elected officials within the Califomia Public Employee Retirement System (CalPERS) guidelines.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve and adopt a comprehensive pay schedule for all full-time, part-time, and elected officials within the CalPERS guidelines.
FISCAL IMPACT: There is no fiscal impact.
ANAI,YSIS: None.
BACKGROUND: CalPERS,pursuanttoitsinterpretationoftheCaliforniaCodeofRegulations § 570.5 of the Public Employees' Retirement Law (PERL), as outlined in its January 8, 2020 Circular Letter, recommends that all CalPERS employers maintain their compensation levels in one publicly available document, approved and adopted by the governing body, which must meet all of the following criteria:
1) Hasbeendulyapprovedandadoptedbytheemployer'sgoverningbodyinaccordancewith the requirements of applicable public meetings laws; 2) Identifies the position title for every employee position; 3) Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4) Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posed on the employer's internet website;
1 53
6) Indicates an effective date and date of any revisions; 7) Is retained by the employer and available for public inspection for not less than five years; and
8) Does not reference another document in lieu of disclosing the pay rate.
Effective the first full pay period of July 2023, the City's full-time employees received a negotiated pay increase contained eitlier in their respective Memorandum of Understanding or in an agreement. Additionally, several of the part-time hourly positions that have corresponding full- time equivalents also received a pay increase to keep the positions in parity.
Under the PERL and the Public Employees' Pension Refori'n Act of 2013 (PEPRA), compensation earnable and pensionable compensation are determined in accordance with the amounts identified on a publicly available pay schedule as adopted and approved by the City Council. If an employer were to fail to meet with requirements of Section 570.5 as stated above, the CalPERS Board may deten'nine at its sole discretion an amount that will be considered as a pay rate in determining what a retiree's eamable income will be, which will never be higher than the amount stated on the comprehensive salary schedule. As a result, publicly available pay schedules are required by CalPERS and are a critical component to verify all members' pay rates when calculating members' retirement benefits. Finally, maintaining a compliant publicly available pay schedule will support transparency and expedite CalPERS' review process. Failure to provide CalPERS with a compliant publicly available pay schedule may result in a retirement benefit being delayed and/or reduced.
Therefore, the purpose of approving this resolution is to combine the City's various payroll schedules into a single schedule for approval by the City Council. It is the staff's intent to continue to produce a single schedule going forward for both CalPERS and City purposes at the time any salary schedule is revised.
ATTACHMENT: Proposed Resolution (Comprehensive Salary Schedule) 2 54
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO
APPROVE AND ADOPT A COMPREHENSIVE PAY SCHEDULE FOR
ALL FULL-TIME, PART-TIME, AND ELECTED OFFICIALS WITHIN
CALPERS GUIDELINES
WHEREAS, the California Public Employee Retirement System (CalPERS) interprets the California Code of Regulations Ep 570.5 of the Public Employees' Retirement Law (PERL) to require that all CalPERS employers maintain their compensation levels in one publicly available document, approved and adopted by the governing body; WHEREAS, the City has complied with the PERL by approving and adopting the comprehensive salary schedule in accordance with the requirements of its public meetings laws; WHEREAS, the comprehensive salary schedule identifies the position title of every employee position, shows the rate of pay for each identified position as multiple amounts within a range, that the elected officials' and full-time employees' time base is indicated as a monthly rate, and that part-time employees' time base is indicated as an hourly rate; WHEREAS, the City shall post the comprehensive pay schedule on its internet website; WHEREAS, the effective date of the comprehensive pay schedule shall be on the date approved and adopted by the City Council;
WHEREAS, the comprehensive pay schedules shall be maintained by the City and available for public inspection for not less than five years from the effective date of the approval and adoption of the comprehensive salary schedule; and WHEREAS, the City desires to combine all of the City's various payroll schedules into a single comprehensive schedule and that staff will continue to produce a single comprehensive salary schedule going forward.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SF,CTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
Page I of 2
55 SECTION 2. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve and adopt a comprehensive salary schedule.
SECTION 3. The City Council does hereby approve and adopt the proposed Comprehensive Salary Schedule attached hereto as Exhibit "A."
SECTION 4. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12'h day of September 2023.
CITY OF SOUTH GATE:
B7:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
i r
B7:
F. Salinas, City Attorney
56 City of South Gate
Exhibit "A"
Consolidated Salary Schedule
Full-Time Classifications (Monthly $")
Effective 09-1 2-2023
Grade Unit FLSA Position Title Sub-step Step A Step B Step C Step D Step E Approved by City Council on 09/12/23 Page 1
5 57
City of South Gate
Exhibit "A"
Consolidated Salary Schedule
Grade unit FLSA Position Title Sub-slap Step A Step B Step C Step D StL'p E Approved by City Council on 09/12/23 Page 2
6 58
City of South Gate
Exhibit "A"
Consolidated Salary Schedule
Grade Llnit FLSA Position Title Substep Step A Step B Step C Step D Step E Approved by City Council on 09/12/23 Page 3 7
59 City of South Gate
Exhibit "A"
Consolidated Salaiy Schedule
Consolidated Salary Schedule
Unclassified Hourly Classifications (Hourly $)
Effective 09-12-2023
Grade Llnit FLSA HourlyPositiOn Step A Step B Step C Step D Step E 900 Hrly NE Administrative Aide $24.37 $25.59 $26.87 $28.21 $29.62 901 Hrly NE BusinessLicenselnspecfor $29.37 $30.84 $32.38 $34.00 $35.70 922 Htly NE City Hall Receptionist $20.55 $21.58 $22.66 $23.79 $24.98 902 Htly NE ClericalAssistantl $:_o.:_;_ $21.23 $22.29 $23.41 $24.58 903 +-kly NE CleriCal ASSiStant II $21.89 $22.98 $24.13 $25.34 $26.6 3 904 Hrly NE CleriCal Assistant Ill $24.93 $26.18 $27.49 $28.86 $30.30 923 syiy NE CodeEnforcememOfflcer $30.76 $32.30 $33.92 $35.61 $37.39 905 Htly NE Communih/ Developmemlntern $25.51 $26.79 $28.12 $29.53 $31.01 924 Hrly NE Community Development Technician II $25.99 $27.29 $28.65 $30.09 $31.59 925 Hily NE Community ServiceS Officer $24.79 $26.02 $27.33 $28.69 $30.13 925 Hrly NE Community SerViCeS OffiCer/Park Ranger $24.79 $26.02 $27.33 $28.89 $30.13 906 Htly NE Computer Information SyStemS (CIS) Aide $24.19 $25.40 $26.67 $28.00 $29.40 907 Htly NE Computer Information Systems (CIS) Aide - Police $24.19 $25.40 $26.67 $28.00 $29.40 908 +4tly NE CourtOfflcer $25.59 $26.87 $28.21 $29.62 $31.10 926 Htly NE Customer SerViCe RepreSentative $24.44 $25.66 $26.95 $28.29 $29.71 927 Hrly NE Electrician I $26.98 $28.33 $29.75 $31.24 $32.80 928 HtlV NE Electricianll $30.84 $32.17 $33.78 $35.47 $37.25 909 Hrly NE EngineeringAide $25.51 $26.79 $28.12 $29.53 $31.01 929 Htly NE EquipmentMechanic $29.02 $30.47 $31.99 $33.59 $35.27 910 Hily NE FamilyViOlence PreVention SpeCialiSt $34.68 $36.41 $38.23 $40.15 $42.15 930 Hrly NE Grounds Maintenance WOrker $23.23 $24.39 $25.6'l $26.89 $28.23 931 Htly NE HousingSpecialist $30.47 $31.99 $33.59 $35.27 $37.03 g32 Hm NE IntermediateAccountClerk $24.44 $25.66 $26.95 $28.29 $29.71 933 Hrly NE IntermediateTypistClerk/OfficeAssistant $23.15 $24.:31 $25.52 $28.80 $28.14 911 Htly NE Intern $15.50 $16.28 $17.09 $17.94 $18.84
993 Hrly NE Lifeguard $17.05 $17.90 $18.80 $19.74 $20.72 912 Hrly NE Maintenance Helper $21.89 $22.98 $24.13 $25.34 $26.61 913 Htly NE MaintenanCe SerViCe WOrker $27.91 $29.31 $30.77 $32.31 $33.92 914 hdy NE MechanicHelper $2L89 $22.98 $24.13 $25.34 $26.61 9 j5 Htly NE OutdOOr Power EquipmentMechanic $31.84 $33.22 $34.88 $36.63 $38.46 934 Hrly NE Park Facilities Maintenance WOrker $23.23 $24.39 $25.61 $26.89 $28.23 9j6 Hrly NE Police Cadet $27.01 $28.36 $29.78 $31.27 $32.83 917 Hrly NE POliCe Custodian Of ReCOrdS $29.48 $30.95 $32.50 $34.13 $35.83 936 Holy NE Police OffiCer $42.56 $44.69 $46.92 $49.27 $51.73 935 Hrly NE Police ReCOrdS Specialist $24.04 $25.24 $26.50 $27.83 $29.22 918 Hily riE POliCe VehiCle SerViCe Attendant $19.49 $20.46 $21.49 $22.56 $23.69 919 Hrly NE Program ASSiStant $27.01 $28.36 $29.78 $31.27 $32.83 920 Hrly NE PubliC Safety OffiCer $22.63 $23.76 $24.95 $26.20 $27.'al 936 Holy NE Recreation Coordinator $24.99 $26.24 $27.55 $28.93 $30.38 997 Hrly NE Recreation Leaderl (RecAide,MaintAidel,TulorAssistan)) $15.50 $16.28 $17.09 $17.94 $18.84 996 Hrly NE Recreation Leaderll (RecAiiendent,MaintAidell,TuloQ $17.05 $17.90 $18.80 $19.74 $20.72 995 Hrly NE Recreation Leader Ill (Cashier, Golt StarteQ $18.76 $19.70 $20.68 $21.72 $22.80 Approved by City Council on 09/12/23 Page 4
8 60
City of South Gate Exhibit "A"
Grade Unit FLSA HourlyPosition
Consolidated Salary Schedule
Step A Step B Step C Step D Step E
994 Htly NE Recrea!C)n Leader IV (Recreation Leader, St. GOI{ Starter) $20.63 $21.66 $22.74 $23.88 $25.08 937 Htly NE Recreation SpeCialiSt $19.97 $20.97 $22.02 $23.12 $24.28 921 Hrly NE ReSearChAide $19.41 $20.38 $21.40 $22.47 $23.59 938 Htly NE Secretary $27.35 $28.71 $30.15 $31.66 $33.24 992 Htly NE Sen:or Lffeguard $20.63 $21.66 $22.74 $23.88 $25.08 998 Htly NE Student Worker $15.50 $16.28 $17.09 $17.94 $18.84 995 Htly NE SWim Instructor $18.76 $19.70 $20.68 $21.72 $22.80 922 Hrly NE T)lptSt Clerk $20.55 $21.58 $22.66 $23.79 $24.98 Definition9
UNIT: Bargaining Unit
DMA DivisionManagementAssociation(Unclassified)-PayPlanCategoryF Elected UnclassifiedElectedOfflcials-PayPlanCategoryA
EXEC Executive Management Employees (Unclassified) - Pay Plan Category E MEA Municipal Employees' Association (Civil Seivice) - Pay Plan Category PMA PoliceManagementAssociation-PayPlanCategoryB
PMMA Professional and Mid-Managemeni Employees (Civil Service) - Pay Plan Category G POA Police Offce+s' Association - Pay Plan Category C
TOP Unclassified Top Management Employees - Pay Plan Categoiy E Group: Group of Classifications
Htly unclassified Hourly Positions
FLSA: Fair Labor Standards Act
E
NE
Exempt
Non-Exempt
Sub-step: SpecificonlytoPolice0fficets'Association.
Monthly I Monthly salaiies tounded to nearest dollar, displayed as a whole number.
Approved by (ity Council on 09/12/23 Page 5
61 emMANAO!R'SOFFICE Item No. 4
AU6 29 2023
4>4ty Ciffl of South Gate
CITY COUNCIL
ACrENJVA JBYLL
For the Regular Meeting o'f: September 12, 2023
Originating Department: City Manager's Office
STJBJECT: RESOLUTION DESIGNATING VOTING DELEGATES FOR THE ANNUAL BUSINESS MEETING/GENERAL ASSEMBLY AT THE 2023 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO
PURPOSE: To designate eligible elected officials as voting delegates for the upcoming 2023 League of California Cities Annual Conference on September 20-22, 2023.
RECOMIVIENDED ACTION: The City Council will consider adopting a Resolution designating Mayor Maria del Pilar Avalos to serve as the City's voting delegate, Council Member Maria Davila as the alternate voting delegate, and Council Member Al Rios as the second alternate voting delegate during the Annual Business Meeting/General Assembly at the 2023 League of California Cities Annual Conference and Expo on September 20-22, 2023.
FISCAL IMPACT: None
ANALYSIS: An important part of the League of Califomia Cities Annual Conference is the Annual Business Meeting/General Assembly where membership considers and acts on resolutions that establish Cal Cities' policy. These resolutions guide cities and the League in their efforts to improve the quality, responsiveness, and vitality of local government in California. Each member city has the right to cast one vote on matters pertaining to the League of California Cities policies that are being considered by the General Assembly.
Historically, the City has designated the two City Council Members who serve as delegate and alternate to the LA County Division of the League of California Cities. At present, those two members are Mayor Maria del Pilar Avalos who would represent the City as the voting delegate and Vice Mayor Gil Hurtado who would serve as the first alternate delegate.
BACKGROUND: Every year, the League of California Cities requires that the City designate voting delegates to vote and take action during the Annual Conference and Expo. The proposed Resolution designates Mayor Avalos as the voting delegate. Vice Mayor Hurtado is not attending the conference so Council Member Davila is being proposed to represent the City as the alternate voting delegate and Council Member Rios is be proposed as the second alternate 1 62
voting delegate. The City Council can designate another member of the Council who is attending the conference as a second alternate, in case Council Member Davila is unexpectedly unavailable.
ATTACHMENT: Proposed Resolution
2 63
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, DESIGNATING MAYOR MARIA DEL PILAR
AVALOS TO SERVE AS THE CITY'S VOTING DELEGATE, COUNCIL
MEMBER MARIA DAVILA AS THE ALTERNATE VOTING DELEGATE
AND COUNCIL MEMBER AL RIOS AS THE SECOND ALTERNATE
VOTING DELEGATE DURING THE ANNUAL BUSINESS
MEETING/GENERAL ASSEMBLY AT THE 2023 LEAGUE OF
CALIFORNIA CITIES .=!U'!NUAL CONFERENCE AND EXPO ON SEPTEMBER 20-22, 2023
WHEREAS, the 2023 League of California Cities ("League") Annual Conference and Expo is scheduled to take place September 20 through the 22, 2023; WHEREAS, the League requires that a member city's City Council designate voting delegates to vote and take action during the Annual Business Meeting/General Assembly which with be held during the conference; and
WHEREAS, during its regularly scheduled City Council meeting of September 20, 2023, the City Council considered and appointed the City's voting delegate and altemate voting delegate to the League's Annual Business Meeting/General Assembly to represent the City of South Gate interests.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVF, AS FOLLOWS:
SECTION 1. The City Council hereby designates Mayor Maria del Pilar Avalos as the official voting delegate, Council Member Maria Davila as the official alternate voting delegate, and Council Member Al Rios as the official second alternate voting delegate at the League of California Cities Annual Business Meeting/General Assembly occurring during the 2023 League of California Cities Annual Conference and Expo on September 20-22, 2023.
SECTION 2. The City Council hereby authorizes the City Manager or his/her designee to submit a certified copy of this Resolution with the Delegate/Alternate Fortn to the League of California Cities.
[Remainder of page left blank intentionally.]
Page I of 2
64 SECTION 3. The City Clerk shall attest to and certify the passage and adoption of this Resolutionwhich shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12'h day of September 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY:
ul F. Salinas, City Attorney
65 CITYMANAGER'SOFFICE
Item No. 5
AUG 3 0 2023
ffi:3j AW' C'Uy of South Gate
CITY COUNCIL
A(G-ENIDA B7[LL
For the R oj: September 12, 2023
ent: Public Works
Department Director:
Cerv 9is,ieers
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 3563 WITH MARK THOMAS & COMPANY, INC., FOR THE LONG BEACH BOULEVARD STREET IMPROVEMENTS PROJECT, CITY PROJECT N0. 515-ST, FEDERAL PROJECT NOS. ATPL-5257(033) AND HSIPL-5257(037)
PURPOSE: To approve Amendment No. 2 to Contract No. 3563 ("Agreement") to extend the Agreement term through December 31, 2024 and receive additional design services to prepare the construction plan set.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 3563 with Mark Thomas & Company, Inc., to provide additional engineering services and to extend the term of the Agreement through December 31, 2024, for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, for an atnount not to exceed $67,515; and b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 2 to Contract No. 3563 is in the amount of $67,515 and is proposed to be funded with Measure R Funds, as summarized below and in Attachment "E."
Account No.
311-790-31-9565
ATP Grant
HSIP
Grant
Urban
Greening
Grant
*Local
Funds Total
Design Services Agreement $301,000 $275,000 $80,000 $8,592 $664,592 Amendment No. 1 $67,850 $67,850
Amendment No. 2 $67,515 $67,515
Total $301,000 $275,000 $80,000 $143,957 $799,957
"Local Funds including Measure R and Prop C funds supplemei t funding for qualifying project improveinents (i.e. roadwaHi medians, pavement rehabilitation, etc.)
ALIGNMENT WITH COUNCIL GOALS: Amendment No. 2 meets the City Council's goal for "Continuing Infrastructure Improvements."
66 ANALYSIS: Mark Thomas & Company, Inc., ("Mark Thomas") was awarded Contract No. 3563 to provide design services which primarily entail the preparation of the plans, specifications, estimates and construction support services for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL-5257(033) and HSIPL-5257(037) (Project). Amendment No. 2 provides an extension of the term through December 31, 2024, to allow time to complete construction and close out the Project.
Amendment No. 2 also funds services that were needed to finalize the design plans which included funds for median modification ($11,502), bioswale relocation ($15,204), traffic control changes ($15,401), bid package revision ($10,978) to meet budget requirements, and the final construction plan set revision ($14,430).
BACKGROUND: The Project is a part of the Capital Improvement Program. It proposes safety, traffic circulation, landscaping and greening and beautification improvements from Santa Aria Street to Tweedy Boulevard.
On November 26, 2019, the City Council approved Contract No. 3563 with Mark Thomas in the amount of $664,592 to provide engineering plans, specifications and estimates for the Project.
On August 24, 2021, the City Council approved Amendment No. I with Mark Thomas in the amount of $67,850 to provide additional services inclusive of a traffic study, preliminary tree risk assessment, Right-of-Way Certification and construction permit as required by Caltrans.
Amendment No. l also provided for an extension of the term of the agreement through December 31, 2023.
Construction began on September 11, 2023, and is scheduled to be completed in April 2023.
The vision for Long Beach Boulevard is to transform the corridor into an attractive urban environment with a diverse mix use. This will require a significant complete streets improvement program that includes greening the corridor with energy efficient systems, storm water infiltration planters, improved traffic circulation and safety, promoting alternative modes of transportation with enhanced pedestrian mobility and bike amenities, an enhanced streetscape environment and other pedestrian environment enhancements. More specifically, project amenities include raised landscaped median islands with drought tolerant vegetation; vegetated bio-filtration swales; storm water capture, treatment and infiltration; roadway pavement rehabilitation and restriping; high visibility enhanced crosswalks and rectangular rapid flashing beacons; sidewalk repairs and ADA compliant curb ramps; bike racks and striping for class III bicycle facilities. These elements have safety, transportation, beautification, and quality of life benefits.
ATT ACHMENTS: Proposed Amendment No. 2
Amendment No. 1
Contract No. 3563
Location Map
Budget Summary
KT:lc
67 Attachment A
Amendment No. 2
to Contract No. 3563
AMENDMENT N0. 2 TO CONTRACT N0. 3563 FOR ADDITIONAL
PROFESSIONAL SERVICES FOR THE LONG BEACH BOULEVARD STREET IMPROVEMENT PROJECT, CITY PROJECT N0. 515-ST, FEDERAL PROJECT NOS. ATPL-5257(033) AND HSIPL-5257(037),
BETWEEN THE CITY OF SOUTH GATE AND MARK THOMAS & COMPANY, INC.
This Amendment No. 2 to Contract No. 3563 for additional professional services for the Long Beach Boulevard Street Improvement Project, City Project No. 515-ST, Federal Project Nos.
ATPL-5257(033) and HSIPL-5257(037) ("Amendment No. 2"), is made and entered into on September 12, 2023, by and between the City of South Gate ("City"), and Mark Thomas & Company, Inc. ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."
RECIT ALS
WHEREAS, on November 26, 2019, the City Council approved Contract No. 3563 with Consultant ("Agreement"), to provide Professional Engineering Services to prepare design plans, specifications and estimates and to provide construction support services for the Long Beach Boulevard Street Improvements, City Project 515-ST ("Project"), in an amount not-to-exceed Six Hundred Sixty-Four Thousand Five Hundred Ninety-Two Dollars ($664,592); WHEREAS, on August 24, 2021, the City Council approved Amendment No. 1 with Consultant ("Amendment No. l"), to extend the term to December 31, 2023 to allow time to complete additional Professional Engineering Services including the preparation of a traffic study, a preliminary tree risk assessment, a Right-of-Way Certification and construction permit as required by Caltrans for the Long Beach Boulevard Street Improvements, City Project 515-ST ("Project"), in an amount not-to-exceed Sixty-Seven Thousand Eight Hundred Fifty Dollars ($67,850);
WHEREAS, the City wishes to amend the Agreement to add services necessary to provide median modification, bioswale relocation, traffic control changes, bid package revision to meet budget, and construction plan set revision for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement; WHEREAS, the City Council agrees to increasing the compensation payable to the Consultant in an amount not to exceed Sixty-Seven Thousand Five Hundred Fifteen Dollars ($67,515), bringing the aggregate total of the Agreement, Amendment No. I and Amendment No. 2 to Seven Hundred Ninety-Nine Thousand Nine Hundred Fifty-Seven Dollars ($799,957).
WHEREAS, the City wishes to amend the Agreement to extend the term to December 31, 2024, to allow time to complete additional services.
NOW, THEREFOR, the parties hereto agree as follows:
l
68 MODIFICATION TO AGREEMENT
Amendment No. 2
to Contract No. 3563
1.1 SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" and "B" attached hereto and made a part of this Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary.
1.2 COMPENSATION. The amount of compensation paid by City to Consultant shall not exceed Sixty-Seven Thousand Five Hundred Fifteen Dollars ($67,515).
1.3 TERM OF AGREEMENT. This Amendment No. 2 is effective January 1, 2024 through and including December 31, 2024.
EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All of the recitals to this Amendment No. 2 are incorporated into the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
CITY OF SOUTH GATE:
B7:
Maria del Pilar Avalos, Mayor
Dated:
APPROVED AS TO FORM:
B7:
Raul F. Salinas, City Attorney MARK THOMAS & COMPANY, INC.:
B7:
R. Matt Brogan, Principal/Vice President
Dated:
2 69
EXHIBIT A
is
MARKTHOMAS
August 3, 2023
Kenneth Tang, P.E.
Senior Civil Engineer
City of Southgate
8650 California Avenue
Project No.: IR-19113
South Gate, CA 90280
RE: Long Beach Boulevard Green Street Improvements Request for Change Order No. 2 (Revision 1)
Dear Kenneth:
Mark Thomas is requesting a change order to address requested design changes that occurred following the 90% submittal as well as finalizing the Issued for Construction set of drawings for the abovementioned project. The following is the additional scope of services that have been provided to date. The costs have been adjusted based upon our discussion on August 2, 2023.
TASK1 - MEDIAN UPLIGHTING
The City requested uplighting on the median island trees be included as part of the design package. Original scope of services only included parkway lighting. Efforts included the design, electrical load calculations and plan preparation for the uplighting. Please note that this additional effort was approved by the City as per your email dated September14, 2021.
Taskl Estimated Cost: $2,500
TASK2-MEDIAN ISLAND/LEFTTURN POCKETMODIFICATIONS
As part of Change Order No.1, a traffic analysis was prepared for the left turn queuing capacities to validate the storage lengths were adequate. As an outcome of that analysis, median island modifications were required to lengthen multiple turn pockets. This effort included revised horizontal layout, updating layout plans and callouts, quantities and cost estimates, planting, irrigation and hardscape layouts.
Task 2 Estimated Cost: $9,002
Ill(-)'il1l:.aIll("'iJ'l-'-.'i!lal'lJl\""fll"ilt'l".'l-"lll'.f-iilll:4'..l:l"l-ll'2,?91:V'lglAN"'L,TIOCA7NO"oPo2Ao;oK6WAY,bUIT[210MARKTHOMA!.CCIM 70 i PAGE 2 0F 4r
TASK 3 - BIOSWALE RELOCATION TO PARKWAY
Through the 90% completion of the project plans, specifications and estimate, the bioswales were located within the street, adjacent to no parking zones. During the preparation of the100% plans, the City requested that the bioswales be located in the parkway. Efforts included field reviews, driveway and utility conflict analysis to site the new bioswales, creation of additional bioswales to ensure near-equal treatment as originally planned, revised bioswale details to accommodate the sidewalk, updated grading calculations, revised civil layout, planting and irrigation plans, quantity calculations and estimates.
Task 3 Estimated Cost: $15,204
TASK 4 - DECORATIVE SIDEWALK
Per the ATP grant, enhanced crosswalks were proposed at several locations. Through the 90% completion of the project plans, these were identified as a painted, stamped asphalt pattern crosswalk on the civil layout sheets. The City subsequently provided direction to use colored, stamped concrete crosswalks, which were incorporated into the project design and shown on the civil, signing and striping, construction staging, planting and median plans. Construction details were added. Following the draft100% plan submittal for the grant funding, the City requested that these concrete crosswalks be removed and to use high visibility continental crosswalks instead. As requested, all of the above project plans, quantities and estimate were updated accordingly.
Task 4 Estimated Cost: $2,915
TASK 5 - CONSmUCTION STAGING/mAFFIC HANDLING
Up through the 90% submittal, the project plans reflected a construction staging/traffic handling approach of maintaining one lane of travel in each direction along with on-street parking. Prior to the draft100% plan submittal, the City requested that two lanes be maintained, particularly during rush hour. In order to provide the two lanes and sufficient room to construction the median improvements, parking would have to be eliminated. As such, the City further requested to limit the length of no-parking to a reasonable distance, discussed to be approximately two blocks in length at any point in time. The construction staging/traffic handling sheets were completely overhauled to incorporate this request.
Task 5 Estimated Cost: $12,486
ll'l i-.il ,.1 : :ll,i'. l 111J ;'l Jl,1.-"-:'11 /{l ir, -i' ,:IJ." " -it,- 'lIa ' :.,l :l:if,'Jil..9)slaiEt7oCA7NgooPopAobtloK:iAat. SIIITE 210 MARKTHOAAA$.C €)M 71 k, PAGE 3 0F 4
TASK 6 - BID PACKAGE CHANGES
Following the submittal of the bid ready plans, specification and estimate, the City recognized that the estimate exceeded the available budget and requested the bid additive alternatives be included so that the base bid would remain under the available budget. This resulted in significant cost analysis and comparison with the grant funding, developing alternative scenarios to reduce the project base cost and included an additional detailed field review over a weekend to develop alternative a Tier 1 and Tier 2 approach to the sidewalk, curb and gutter and access ramps. Ultimately a PDF set of drawings were marked up for bidding purposes and the bid schedule and project specifications modified to reflect seven bid additive alternates.
Since joining the project in July 2021, at no time did the City indicate an issue with the project cost estimate related to the City's budget. A few items of note:
* The project exceeded the City budget dating back to the 90% submittal in October 2020. There was no mention of the budget being a concern, including the estimates that had been provided through the bid ready submittal, until the project went to bid.
City staff provided direction during a field review in early 2021 for the removal and replacement limits of sidewalk and curb and gutter. These limits and quantities were reflected in the Bid Peady plans. These quantities still far exceeded the quantities included in the ATP and HSIP grant funding.
The grant funding applications for ATP, HSIP and Green Streets grossly underestimated the quantity and unit costs for the actual work required to construct the improvements depicted in those applications. , Construction market volatility has continued since 2020, with a significant increase in costs for which Mark Thomas cannot be held responsible for.
For the reasons above, we are requesting compensation for our efforts at the time of bid for the revisions to the plans, specifications and estimates.
Task 6 Estimated Cost: $10,978
TASK 7 - ISSUED FOR CONSTRUCTION PLAN SET
With the same lustification as Task 6, we are requesting compensation for the development of the Issued for Construction plans which were not included as part of our original scope tlMla 477 9000
21-'1 A LTO N Pr!i kl I-a WAY, S UIT E 210
PVIN[ CA 92bOli MARKTHOAAA!.COM
72 k, PAGE 4 0F 4
of services. The project plans will be revised, lining through changes, clouding revisions, noting items as "not in contract", further revise plans and calculations for irrigation and electrical components, irrigation controller and water service location, and updated electrical load calculations for meters.
Task 7 Estimated Cost: $14,430
The revised total Request for Change Order No. 2 totals $67,515. Upon written concurrence, we will commence work and complete the Issued for Construction plans within one week. The detailed manhour and cost breakdown per task is attached as Exhibit A.
Thank you for the opportunity to provide this proposal for this project. Please call me at (714) 815-5222 or email at psomerville(EDmarkthomas.com if you need any additiona information or have any questions regarding this proposal.
Sincerely,
Patrick Somerville, PE
Project Manager
MARK THOMAS
Enclosures: Exhibit A - Cost Proposa
lll.'ll"f"j:.1"fl:'li""'i'!lll.a"':al',,':"l.laa--,Jil'llL'f'la.!l"'il-l':al,'-:l:"ili'i"':'l'l"'11""'29Ri:Vl91AN):,'T707CAN')09P,-oAo6+loka61'iAYSUl{E710MARKTH €)Mu .COM 73 EXHIBIT A - COST PROPOSAL FOR PROJECT SCOPE: Change Order 2 - Long Beach Blvd Improvements (Revision 1)
EXHIBIT A
MARK
!! D THOMAS
-'U'-[ICONSULTANTS
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1.0 ADDITIONAL SERVICES
1.1 Median Lighting o 6 I S2,500 q
1.2 Median/LeftTum Modifications 2 jl 16 24 4 8 8 64 j a_-$g+('04 . H:, _9gJQ,4
1.3 Bloswale Relocation to Parkway 4 8 24 40 4 12 24 112 iJs,;io.4 _ _-M5i,204
1.4 Decorative Crosswalk 2 4 16 20 , .-':'!62i9'l4 (, ay'H,gyl
1.5 Construction Staging/T raffic Control 4 12 20 60 921i.-...9tzsQ j,,!: 9.)3y4s4
1.6 Bid Package Changes 18 12 20 32 : ':'5sHi74 : ;_!i2ggz4
1.7 Issued for Construction Plan Set 4 12 40 4 12 12 2 2 84 ' 'L,- '5ii,'434S3,000 :- t.5zj53ad
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EXHIBIT B
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1.O ADDITIONALSERVICES
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, S2,500 ffl 5a!ffl_ff1.2 Median/LefkTum Modifications 2 4 16 24 4 8 8 64. F' BBioo4 i%,4 949)pg)J1.3 Bioswale Relocation to Parkway 4 8 24 40 4 12 24 112 r,k.9i';,zo4 l- '9is;,za xi
1.4 Decorative Crosswalk 2 4 16 20 I - 5:z;gts: 1. '.,';) S$(1ill
1.5 Construction Staging/T raffic Control 4 12 20 60 92 l_,'91z;a3J I:- ..432,4!t41.6 Bid Package Changes 18 12 20 32 'f.:'ftF2Ci;!).7d @=- :vii#2gi.g7s:1.7 Issued for Construction Plan Set 4 12 40 4 12 'll&allUlllll
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m01'/ !!; G0:s-r,'/aJ,1,-;,,011)i)x't-'::;:4"'3a,,,,,,,:-,'a: 811,i:A16..J ,!)8!!_;i J laezsi'..- Ill i !5!i"-"' ;,Jjl81 t. ezzsa 11 [ " ")?J!t J;.v., ;'.. :. - .....'.,,%ziots7-...ls;'igq 'fl ' 1.1:!e ,,J!!!!5. 75 Attachment B
Amendment No. 1
to Contract No. 3563
AMENDMENT NO. I TO CONTRACT N0. 3563 FOR ADDITIONAL PROFESSIONAL
SERVICES FOR THE LONG BEACH BOULEVARD STREET IMPROVEMENT pROJF,CT, CITY PROJECT N0. 515-ST, FEDERAL PROJECT NOS. ATPL-5257(033) AND HSIPL-5257(037), BETWEEN THE CITY OF SOUTH GATE AND MARK THOMAS & COMPANY, INC.
This Amendment No. 1 to Contract No. 3563 for additional professional services for the Long Beach Boulevard Street Improvement Project, City Project No. 515-ST, Federal Project Nos.
ATPL-5257(033) and HSIPL-5257(037) (the Project), ("Amendment No. l"), is made and entered into on August 24, 2021, and retroactively effective August 26, 2020, by and between the City of South Gate ("City"), and Mark Thomas & Company, Inc. ("Consultant"). City and Consultant are sometimes hereinatter individually referred to as a "Party" and collectively referred to as "Parties."
RECIT ALS:
WHEREAS, on November 26, 2019, the City Council approved Contract No. 3563 with Consultant ("Agreement"), to provide Professional Engineering Services, to prepare design plans, specifications and estimates and to provide construction support services for the Long Beach Boulevard Street Improvements, City Project 515-ST ("Project"), in an amount not-to- exceed Six Hundred Sixty-Four Thousand Five Hundred Ninety-Two Dollars ($664,592); and WHEREAS, the effective date of the Agreement is November 26, 2019, and shall remain in effect for nine (9) months after the Notice to Proceed is issued, unless terminated otherwise in accordance with the terms of this Agreement. The terminated date of the Agreement was therefore set for August 26, 2020. However, the design schedule has been extended and design is now required to be completed on October 29, 2021. Further, construction support services will thereafter be necessary through the end of construction which is planned for by December 31, 2023; and
WHEREAS, the City wishes to amend the Agreement to extend the term to December 31, 2023, to provide time to complete the required services; and WHEREAS, the City wishes to further amend the Agreeinent to add services necessary to finalize design and obtain federal funding approvals, inclusive of a traffic study, Right-of-Way Certification, and construction permit, and to fund work performed to conduct a preliminary assessment of street trees; and
WHEREAS, the City Council and Consultant therefore desire to execute Amendment No. I to the Agreement, retroactively effective August 26, 2020, through and including December 31, 2023, increasing the compensation payable to the Consultant in an amount not to exceed Sixty-Seven Thousand Eight Hundred Fifty Dollars ($67,850), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement and Amendment No. I to Seven Hundred Thirty-Two Thousand Four Hundred Forty-Two Dollars ($732,442). l
76 Amendment No. l
to Contract No. 3563
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
MODIFICATION TO AGREEMENT
a. SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" and "B" attached hereto and made a part to this Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary. b. COMPENSATION. The amount of compensation paid by City to Consultant shall not exceed Sixty-Seven Thousand Eight Hundred Fifty Dollars ($67,850). c. TERM OF AGREEMENT. This Amendment No. I is effective August 26, 2020 through and including December 31, 2023-.
EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All of the recitals to this Amendment No. 1 are incorporated into the Agreement.
[Remainder of page left blank intentionally]
2 77
Amendment No. l
to Contract No. 3563
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
B7:
Al Rios, Mayor
Dated:
ATTESTED:
B)/:
Carmen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:
B)/:
Raul F. Salinas, City Attorney
Mark Thomas & Company, Inc.:
BY:
R. Matt Brogan, Principal/Vice President
Dated:
3 78
Attachment C
Contract No. 3563
AGREEMENT FOR PROFF,SSIONAL SERViCES FOR THE LONG BEACH
BOULEV ARD GREEN STREET IMPROVEMENT PROJECT BETWEEN THE CITY OF SOUTH GATE AND MARK THOMAS & COMP ANY, INC.
This Agreeinent for Professional Services for tlie Long Beach Boulevard Green Street hnprovement Project ("Agreeinent") is made and entered into on November 26, 2019, by aiid between the City of Soutli Gate, a municipal corporation, ("City"), and Mark Thoinas & Company, Inc., a California corporation ("Consultant"). City aiid Consultant are sometimes liereinaffer indisiidually referred to as a "Paity" and collectively as "Paities."
RECIT ALS
WHEREAS, City desires to retain Consultant to pexfori'n cexlain tecl'iiffcal and professional exigineering services, as provided lierein, for the Long Beacli Boulcvard Green Street Improvement Project, City Project No. 515-ST;
WHEREAS, Consulta>it represents to City that it has the qualifications, experience and facilities to perfoim properly and timely the services under tliis Agreement; and WHEREAS, based on such representahon, City desires to contract witli Consultant to lierforin the services described in tl'ie Proposal attaclied hereto as Exhibit "A" of tliis Agreeinent.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. PARTIES TO THE AGREEMENT
The Parties to t]ie Agreeinent are:
A. Owner: Tlie City of Soutli Gate, a municilial corporation, liaving its principal office at 8650 Califoriiia Avenue, Soutli Gate, Califomia 90280.
B. Consultant: Mark Tliomas & Company, Inc.
16795 Van Karman Avenue, Suite 240
Irvine, CA 92606.
2. RF,PRESENT ATIVES OF THE PARTIES AND SERV ICE OF NOTICES:
The representatives of tlie Parties wlio are primarily responsible for tlie administration of this Agreement, and to whom fomal notices, demands and communications sliall be given, are as follows:
A. Tlic principal representative of tlie City sl'iall be:
Arturo Cervantes, P,E.
Assistant City Manager/Director of Public Works
Public Works Deparhnent
City of Soutli Gate
79 Contract No. 3563
8650 Ca)iforiiia Aveiiue
Soutli Gate, CA 90280
WITH COURTESY COPY TO:
Camien Avalos, City Clerk
City of Sout]i Gate
8650 Califoriiia Avenue
Soutli Gate, CA 90280
B. Tlie lirincilial representative of tlie Consultant sliall be:
Rob Himes
CEO/President
Mark Thointis & Company, Inc.
76795 Van Karinan Avenue, Suite 240
Irvine, CA 92606
C. Forinal notices, demands and communications to be 8ven liereunder by eitlier Paity shall be made in writing and may be affected by liersona] delivery or by maid.
D. If tlie name of t)ie piincipal representative designated to receive tlie notices, demands or communications, or the address of sucli person, is changed, written notice sliall be given withiii five (5) working days of said cliange.
DESCRIPTION OF WORK.
City iiereby engages Consultant, and Consultant accepts sucli engagement, to peiforin the technical and professional services, as needed, set fortl'i in tlie "Proposal" attached ]iereto as Exhibit "A". Consultant shall perfoim and complete, in a manner satisfactory to City, all work and services set fortli in Exliibit "A". The Director of Public Works, or t)ie Director of Public Works' designee, sliall liave t)ie riglit to review and inspect the work during tlie course of its perfonnance at sucli times as may be specified by tl'ie Director of Public Works.
DATA PROVIDED TO CONSULT ANT.
City shall provide to Consultant, without cliarge, al) data, includiiig reports, records, maps artd otlter infotaination, now in tlie City's possession, wliic]i n'iay faci]itate tlie timely performance of tlie work described in Exhibit "A".
5. lNDEPENDEN't' CONTRACTOR.
Consultant is an independent contractor and sliall have no power or authoiity to incur any debt, obligation or liability on behalf of the City.
Page2ofl0
80 Contract No. 3563
CONSULTANT'S PERSONNEL.
A. All services required under this Agreement will be perforined by Consultant, or under Consultant's direct supervision, and all personnel sliall liossess tlie qualifications, liennits and licenses required by State and local law to perfomi sucli services, including, witl'iout limitation, a City of South Gate business license as required by t)ie South Gate Municipal Code.
B. Consultant s}iall be solely responsible for tlie satisfactory work peiformance of all persoruiel engaged in perfonning services required by this Agreement, and compliance witli all reasonable perfonnance standards establislied by City.
C. Consultant s]iall be responsible for payment of all employees' and subcontractor's wages and benefits, and sl'iall comply with all requirements pertaining to employer's )iability, workers' comliensatioxi, uneinployinent insurance, and Social Security.
D. Consultant sliall indemnify and lio)d liannless the City and all other related eiitities, officers, employees, and representatives, from any liability, dainages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant iii coiu'iection witli tlie work performed aiising from tliis Agreement.
COMPENSATION.
A. The total compensation to be paid by City to Consultant for its professional services rendered as described in Exhibit "A" sliall be as submitted in tlie proposal for an axnount not to exceed Six Hundred Sixty-Four Thousand Five Hundred Ninety-Two Dollars ($664,592). Consultaiit's fees aiid cliarges for the work and settices perfonned sliall in no event exceed tliose set forth in Exhibit "A" attached hereto and made a liart ]iereof. Notwithstaxiding anytliing to the contrary in the liroposa), invoices will be processed for payment aiid paid subject to approval by Director of Public Works and City Council within foity- five (45) days from date of receipt by Director of Public Works. Travel expenses (time, mileage, etc.) to attend business meetings and/or any other business associated witli t}ie project shall be waived and shall not be displayed on tlte Consultant's and sub-consultant's invoice to tlic City.
B. Consultant shall be required to attend meetings as necessaiy in tlie delivery of tlie projects. Travel time behveen the Consultant's office and the meeting location shall not be liillable; however, mileage will be. Consultant may request an exemption on a case by case basis, wliicli sliall be subject to City approval.
81 Contract No. 3563
8. [NDEMNiTY AND INSURANCE.
Consultant agrees to indemnify, liold liarmless and defend tlie City, its officers and einployees, froin and against any and all claims, losses, obligations, or liabilities w)iatsoever incurred in or in any manner arising out of or related to Consultant's negligei'it or willfu] acts, errors or omissions, or those of its employees or agents. Consultant will deliver to City a certificate of insurance evidei'icing professional liability insurance coverage in an amount not less tlian $1,000,000.
(l) The Consultant, at its experise, sliall maintain in effect at all tiines during tlie perfoimaiice of work under this Agreement not less than tlie fo]lowing coverage and limits of insurance, whicli sliall be maintained with insurers listed "A" or better in tlie Best's h'isurance Guide and authorized to do business in tlie State of California,
(a) Workers' Compensation and Employer's Liability
Workers' Compensation-coverage as required by law. Ernp]oyer's Liability-limits of at least $1,000,000 per occuirence. (b) Comprehensive General Liability
- Combined Single Limit-$1,000,000.
Tlie automobile and compreliensivc general liability liolicies may be combined in a single policy with a combined single limit of $1,000,000, All of tlie Consultant's policies sliall contain an endorsement providing tliat written notice sliall be given to City at least thirty (30) calendar days prior to tennination, cancellation or reduction of coverage in tlie policy.
(2) Policies providing for bodily injury and property damage coverage shail contain the foilowing:
(a) An endorsement extending coverage to City as an additional insured, in the saine manner as tlie named insured, as respects liability arising out of the pertonnance of any work under the Agreement, Sucli insurance sliall be primary insurance as respects the interest of City, and any otlier insurance maintained by City sliall be considered excess coverage and not contributing insuraiice witli tbe insuraiice required hereunder. (b) "Severability of Interest" clause.
(c) Provision or endorsement stating t}iat such insurance, subject to all of its other tems and conditions, applies to tlie liability assumed by Consultant under the Agreement, including without limitation that set forth in Section lO.A.
(3) Prot'nptly on execution of this Agreement and prior to commencement of
82 Contract No. 3563
any work Consultant shall deliver to City copies of all rcquired policies and endorsements to tlie required policies.
(4) The requirements as to tlie types aiid limits of insurance to be inaintained by tlie Consultant are not ixitended to and sliall xiot in any manner limit or qualify Consultant's liabilities and obligations under t)'iis Agreement.
(5) Any policy or policies of insurance tliat Consultant elects to carry as insurance against loss or dainage to its equipment and tools or otlier I.iersonal liropeity used in the perforinance of tliis Agreement sliall include a provision waiving the insurei's ffglit of subrogation against t)ie City.
TERMJNATION FOR CONVENIENCE.
Tl'ie City may tenninate tlffs Agreei'iient at any tii'iie without cause by giving fifteen (15) days written notice to Consultant of sucli terinination arid specifyiiig tlie effective date tliereof. in tliat event, all finislied or unfinished docuinents and otlier materials sl'iall, at t)ie option of City, becotne its propeity. If tliis Agreeinent is terminated by City as provided lierein, Consultant will be paid a total amount equal to its costs as of the terinination date. plus ten percent (10%) of tliat amount for profit. In no event sliall tlie amount payable upot'i teimination exceed tlie total maximum compensation provided for in tliis Agreement.
10. TERMINATION FOR CAUSE.
A. Tlie City may, by written notice to Consultaiit, tenninate the wlioJe or any pait of tliis %qeement in any of tlie foIlowirig circumstances:
(l) If Consultant fails to lierforin the services required by tliis Agrectnent within tlie time specified herein or any autliorized extension tliereof; or (2) if Consultaiit fails to perfonn the services called for liy tliis Agreeinent or so fails to make progress as to endaiiger perfoxinance of tliis Agreement in accordaitce with its tenns, aiid in eitlier of these circuinstances does not coirect such failure witliin a period of ten (10) days (or sucli longer period as City may autliorize in ivritiiig) afier receipt of notice from City specifying sucli failure.
B. ill the event City terininates, tliis A@eement in wliole or in part as lirovided above in paragraph A of tliis Sectioxi 10, City may procure, upon sucli tenns and in sucli manner as it may deem appropriate, services similar to tliose teiminated.
83 Contract No. 3563
C. If tliis Agreement is tetiniiiatcd as provided above in liaragrapli A, City may require Consultairt to provide all finished or unfinished documents, data, studies, draurings, maps, lihotographs, reports, etc., prepared by Consultant.
Upon such teimixiation, Consultant sliall be paid an amount equal to the value of tlie work perfonned. In ascertaining the value of the work perfonned up to tlie date of teimination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents wl'iether delivered to City or in possession of Consultant, and to authorized reimburseinent expenses.
D. If, after notice of tennination of tlie Agreement under tlie provisions of tliis Section 10, it is detennixied, for any reason, tliat Consultant was not in default, or tl"iat the default was excusable, tben the rights and obligations of the parties shall be the same as if tlie notice of teimination )iad been issued pursuant to Section 9.
11. NON-DISCRIMINATIONANDEQUALEMPLOYMENTOPPORTUNITY
A. In the perforinance of this Agreement, Consultant sliall not disciiminate against Elliy employee, subcontractor, or applicant for employinent because of race. creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military stat'us. Consultant will take affinnative action to ensure that subcontractors and applicants are employed, and that employees are treated duxing employment witliout regard to their race, color, religion, ancestry, sex, national origitx, handicap or age. Affimiative action relating to employinent shall inc)ude, but not be limited to tlie following: employinent, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other foims of compensation; and selection for training inc]uding apprenticeship.
B. The provisions of subsection A above sliall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under tliis Agreement. City sliall liave access to all documents, data and records of Coi'isu)tant aiid its subcontractors for purposes of deterinixiing compliance with the equal employment opportunity and non-discrimination provisions of tliis Section, and all applicable pmvisions of Executive Order No. !1246 which is incorporated lierein by this reference. A copy of Executive Order No. 11246 is available for inspection and on file witli the Public Works Department.
12. CONSULTANT'SWARRANTIESANDREPRESENTATIONS.
Consultant warrants and represents to City as follows:
A. Consultant has not employed or retained any person or entity, otlier tlian a bona fide employee working exclusively for Consultant, to solicit or obtain tliis Pace 6 of 10
84 Contract No. 3563
Agreement.
B. Consultant has not paid or agreed to pay any person or entity, otlier tlian a bona fide employee working exclusively for Consultant, any fee, commission, percentage, gift, or any otlier consideration contingent upon or resulting from the execution of tliis Agreement. Upon sucli breacli or violation of this wnrranty, City shall )iave tlie riglit, in its sole discretion, to teiminate this Agreement without fiirther liability, or, in tlie alteniative, to deduct from any sums payable liereunder the full ainount or value of any suc]i fee, cominission, percentage or gift.
C. Consultant has no knowledge that any officer or employee of tlie City lias any interest, whetlier contractual, noncontractual, finaiicial, propiietary, or otlierwise, in this transaction or in tlie business of the Consultant, and that if any sucli interest comes to the knowledge of Consultant at any time, a complete ivritten disclosure of sucli interest will be made to City, eveii if such interest would not be deen'ied a pro]iibited "conflict of interest" under applicable laws.
D. Upon the execution of tliis Agreement, Consultant lias no interest, direct or indirect, in any traiisaction or business entity wliicli would conflict with or in any manner hinder tlie peifoimance of services and work required by tliis Agreement, nor sliall any such interest be acquired during tlie tenn of this Agreement.
13. Subcontracting, Delegation and Assignment.
A. Consultant shall not delegate, subcontract or assign its duties or rights liereunder, eitlier in wliole or in pait, without the prior written consent of tlic Director of Public Works; provided, however, that claims for money due or to become due to Consultant from City uiider tliis Agreement may be assigned to a bank, trust company or otlier financial institutioxi witliout such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services to be covered, identification of tl'ie proposed assignee, delegee or subcoxitractor, and an explanation of why and how tlie saine was selected, including the degree of competition involved. Any proposed agreement with an assignec, delegee or subcontractor shall inchide the following:
(l) The amount involved, together with Consultant's analysis of sucli cost or price.
(2) A provision requiring that any subsequent modification or ainendment shall be subject to tlie prior written consent of the City.
Any assigrunent, delegation Or subcontract sliall be made in tlie name of the Consultant and shall not bind or purport to bind tlie City and sliall not release tbe Consultant from any obligatioiis under tliis Agreement including, but not limited to, the duty to properly supervise and coordinate tlie work of employees, Page7ofl0
85 Cotttract No. 3563
assignees, delegees and subcontractors. No sucli assignment, delegation or subcontract sliall result in any increase in tlie amount of total compensation payable to Consultant under this Agreement.
14. OWNERSHIP OF DOCUMENTS.
All plans, specifications, reports, studies> tracings, maps and otlier documents prepared or obtained by Consultant in the course of perforining tlie work required by this Agreement sliall be t)ie prolierty of tlie City, Basic survey notes, sketclies, cliarts, computations and similar data prepared or obtained by Consultaiit under this Agreement slia]1, upon request, be made available to City without restriction or lii'nitation on tlieir llSe.
15. ENTIRE AGREEMENT AND AMENDMENTS.
A. This Agreement supersedes al] prior proposa)s, agreements, and understandings between the paities and may not be modified or terininated orally.
B. No attempted waiver of any of the provisions hereof, nor any modification in tl'ie nature, extent or duration of t]ie work to be perfomied by Consultant liereunder, sliall be binding un]ess in writing and signed by the party against whom tlie same is sought to be enforced.
C, Consultant acknowledges and agrees that it has consulted witb an attomey, or lias knowingly foregoxie tlie opportunity to do so axid executes tliis Agreement knoxiingly and voluntarily
16. RESOLUTIONOFDISPUTES.
Disputes regarding tlte interpretation or application of aiiy provisions of tliis Agreement sliall, to tlie extent reasonably feasible, be resolved tlirough good faitli xiegotiatioiis lietween tlie paities. In tlie eveiit tliat tlie parties cannot reacli ;igreement, parties agree to submit tlteir dispute to iion-binding arbitration prior to the coininencement of any legal action or suit. The paities are free to clioose a mutually agreeable arbitrator; however, in tlte event of a lack of agreement between the parties, the inatter shall be submitted to tlie Americai'i Arbitration Association and be subject to its Cointnercial Arbitration Rules. Eacli party shall bear its own costs and fees, ai'id share equally in tlie cost of t]ie arbitration fee.
17. SEVERABILITY.
If any provision of this agreement is lield by court of competent jurisdiction to be invalid, void or unenforceable, tlie remaining provisions nevertheless will continue in full force and effect witliout being impaired or invalidated in any way.
86 Contract No. 3563
18. EXHIBITS
Tlie following exliibits to which reference is made in tliis Agreement is deemed incorporated lierein in their entirety:
Exl'iibit "A"
Exliibit "B"
Proposal dated Marcli 18, 2019.
Revised Fee Proposal dated July 18, 2019.
19. GOVERNING LAW.
Tl'iis Agreement sliall be govenied by tl'ie laws of t]ie State of California, witliout regard to coxiflict of law principals.
20. EFFECTIVE DATE.
The effective date of t)iis Agreement is November 26, 2019, and shall reinain in effect for nine (9) inontlis atter tlie Notice to Proceed is issued, unless tenninated otherwise iri accordance witli tlie terins of this Agreement.
[Remainder of page left blank intentionally]
87 Contract N(8563
IN WITNESS WHEREOF, tlie Paities liereto liave caused this Agreement to be executed and attested by tl'ieir respective officers thereunto duly authoiized.
CITY OF SOUTH GATE:
B Y: /' /
Dated: l;"-if/hit
ATTEST:
B7:
Carinen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:
I F. Salinas, City Attoriiey
MARKTHOMAS & COMPANY. INC.
R. Matt Brogan, Principal/Vice President
Dated: 11/26/2019
88 EXHIBIT A
P!IOJECT SuaMfStlON DATE
LONGBEACHBOULEVARD I MARCH1812019
GREEN STREET IMPROVEMENTS I ,,,,.,,,,,.
PROJECT ' CityofSouthGate
24 89
MARKTHOMAS
March18, 2019
City of South Gate
Attn: Arturo Cervantes, P.E., Director of Public Works/City Engineer 8650 California A venue
South Gate, CA 90280
Dear Mr. Cervantes,
Long Beach Boulevard is a primary arterial serving diverse transportation needs. The corridor extends from Tweedy Boulevard to Santa Ana Street, a distance ofi5 miles. The corridor is heavily traveled by vehicles, carrying 25,000 vehicles per day, It is also a pedestrian corridor that provides access to businesses, schools, and other activity centers.
The existing conditions along the corridor contribute to the safety deficiencies and high collision rate. The City of South Gate's CCity) General Plan 2035 adopted in 2009, identified the need to improve Long Beach Boulevard to provide a safe and inviting multimodal corridor as well as an enhanced streetscape environment. The vision for Long Beach Boulevard is to transform the corridor into an attractive urban environment with a diverse mix of uses - this will require a significant complete streets improvement program that includes street trees, wider sidewalks, pedestrian facilities, and improved street crossings.
The City successfully secured funding from three competitive grant programs, Active Transportation Program, Highway Safety Improvement Program, and Urban Greening Grant to implement improvements along the corridor. In addition to these programs, the City has also identified the need to rehabilitate the pavement and, as an option, modify traffic signals and intelligent transportation system (ITS) along the corridor. The City has combined these subprojects into the Long Beach Boulevard Green Street Improvement Project. The City is looking for a consultant with the expertise to implement the technical designs, develop creative landscape architecture and aesthetic concepts, meet funding program requirements, and efficiently manage and deliver the project.
Mark Thomas is excited to submit our proposal for the Long Beach Boulevard Green Streetlmprovement Project. Our team understands the importance of the corridor to the local economy, and that a successful project with minimal impacts to daily local business operations and traffic is critical. As a full-service engineering and design firm, Mark Tl'iomas provides the following key benefits that will be critical to meeting the City's goals for this project:
Civil Engineering Planning and Design Expertise
Mark Thomas is a recognized industry leader in the planning, design, and delivery of complete street improvements including bicycle and pedestrian mobility, Green Street and corridor improvements; intersection modifications; highway/railway at-grade crossing improvements; and pavement rehabilitation and median installation projects throughout the State. We have extensive working knowledge of design manuals and guidelines for the implementation Of complete STREETS PrOieCtS, and We bring unmatched experience working With PubliC agencies, including Caltrans. We have delivered similar complete streets projects in Newport Beach, Westminster, Norwalk, and Fullerton.
Landscape Architecture and urban Planning
Mark Thomas also provides landscape architecture, urban design, and irrigation design services. We provide site- responsive design that is focused on community needs makes a project successful. We have extensive experience 90 develo1:iing corridor theri'ics and monurnentation thiit leverage ;ha lacal commui'iity to create a unique sei'ise of place.
Our focus on pLiblic intrastructurt projects allows our tear'i to understand tl-ie regulatory enviroi-inierit arirl locJ preferences for landscape and aesthtXi= design. 'v'/a have developed similar conr:epts and plans For the citins oF Nesyport Beach, Noi'a.+ialk, %Vestminstcr. Sacrari'iento, and Sari l eai'idro.
Federal Funding and Urban Greening Grant Expertise We haVe e:<[:ensiVe e:<p(!rience delivCring fcderall'/ i'Unded pl'OleCt';. 01Jr Statf 11aS an unmatcharl understan(Jin(l OF the Caltrans Iocal Assis;i1ilce process gaii'ierj thrriiigh di'ilivering mi:ire than ioo project-s that irwoivi:it'i Caltrai'is l.ocal Assistarice coordination. We are intirntt+ely Familiai- Ili/ith the Cat;rans Local /Sssistant:e Procedures Manual (l/\1)/i/i) requirements and processes. Our viork has includerl sul:iportirig agancies to pl-Cl.)alae Fundirx) requests ancl authorizations. Our ta,irn also know's i:hii spec.ifit:. reqiiireri'ients and approval processes For proiect clap-iants, submitkals. and reimbtirscments Far thO l)rbatl Grci:'ning Gral1t. '/'/e are currentlY d(!stClning tll( Mendez I-liSt(:irit: I rail and Green Street Bikeway Project in Westn'iinster vit'iich is funded tl'irough the Urban Greening Grani:. We arc working within tlic grant requirements k:o cinsi.in'> Furiding is t'iot jaopardizec.l for these projects.
Dedicated and Familiar Project Team
The City's projec': will Ixi managed l'iy Arturo Vivar, Pt. ASS project manager he brings more thari I / years oF transpoi tation engiricering exparienca in roadway widenings, reconstructions, and rahabilitations, utility relocatioi'is, and traffic/operational improvements.ArtumistheprojectmnagerforourChakemcoStreetlrrprovemnband Rehabi/ihUonpmjectthatwearecurrent/ydeliver/ngfortheal. 1-lewillleveragethisprojectexpei'iencei:o ,=fFicimtly deliver the l ong Beach Boulevard project.
Supportirig /\rturo will be an e:<pericnccd and dcdicati:id project tcai'i"i which e:<ccls at t!ie design oFlocal roadviay and cransportation improvement projects for local roa<lway arid Caltrans facilities. ro Further support our intemal fiearn, We haVe aCldGd Subconsultantsi including DBI FIRMS tO +1'l€>et the Cit7'S 17% DBE gOc)l F(T thiS prOjC'Ct. €)Llr subcQnsultants inCILideW.G. Zimmerman Engineering (traFfiC enqin("erinq and fUnding). Gal'/in 2t'aServation /SS"OCiateS, blC. (GPA Consulting, Inc. ('DF3[.:) €environmerital), DiazYourman & Associates ('DBE) (geotechnical), NCE Consulting (pavement cnginecririg), CL Survey & Mapping, t"Dt31E) (field survey), and Epic Land Solutions (right of way). V/c haVe teamed With all OF Our SubconsultanT.s On numerous Similar projects tO SuCClSSfull'y' deliver transportation projects for public agencies.
Custonier sei vice is ciL t)ia core of %VI10 Mark 1 hotnas is Our tean'i is dedicated to providing responsive, e:<celXional client service; tl'ie experience required to provide tl"ie city %Vith tlle beSt Value: alld prOFeSSiOnalS I/l/110 are re(lily and available tO r(spond prornptly tO REQUESTS. B)/ submitting thiS pi'oposal, we COnlmit tO providing tin OXperiGnCctia aVailable [ean'l WhOSe in1e Will be dediCaJ:ed tO SOl'VinCl he Cite for h €? durdtion C')F this project, 4lS PrGSi(lellt Of l'/lal'k r)iomas, I am out)'iorizt=ij to entc'r il1tO a(1 agtaeemet'lt '//[11 tl'ie City We )'iavffi receiVcd nl'l(l acknowladged /'sddei'idi.im 1 and Addendi.irn 2 releosacl by the City. We look Forward to the opportunity tO woi'k wich '%Ou 011 (Il1iS pro)eCt al1(j conttnuing tO Cll-QW Our relcttionSbip 't'litll the city. It '}OLl i1aVe an7 queSl:irjns abl')Lit Ollr pro1iosal, please COIT:iCt Arturo diractly at (94Q'l 4//-9000 or via ri mail at [email protected].
Sincerely,
MA 0
Rol:i Hirnes, PE
Pi'esident Project Manager
91 ARTURO CERV ANTES, P.E.
DIRECTOR OF PUBLIC WORKS
CITY ENGINEER
City of South Gate
8650 CALIFORNIA AVE)'IUE. Sat)TH GATE. CA 902!l0a3004 Tel: (323) 357Jj657 DATE:
TO:
February 20, 2019
Prospective Bidders
FROM: Clink Herrera, P.E., Assistant City Engineer
StlBJECT: ADDENDUM #1 : Long Beach Boulevard Green Street Improvements Project, City Project No. 51 5-8T (A, B, C, D)
This addendum consists of One (1) page.
Please note the following changes and/or additions to the Request for Proposal (RFP) for the project indicated above. The Proposer shall execute the certification at the end of this addendum, and shall attach the executed addendum to the documents submitted with the proposal.
1. PROJECTMANAGERREALLOCATION
For this RFP, the City has changed the project manager from Mr. Frank Sanchez, P.E. to Mr, Elias Saikaly, P.E. Proposer shall submit a!l inquiries to the new project manager to esaikaly@soqateorq or call 323-563-9581
END OF ADDENDUM #f
ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges the receipt of this Addendum #1 which ahall be attached to the Bid.
President 02/21/2019
SignatureandTitle Date
92 ARTuRO CERVANTES, P.E.
DIRECTOR OF PUBuCWORKS/
ASSISTANT CITY MANAGER
City of South Gate
8650 CALIFORNIA AVaNUe, BOtlTH GATE, (,A 90280-3004 Tel: 13231 357-9857 DATE: February 26, 2019
TO: Prospective Bidders
FROM: Clint Herrera, P,E,, Assistant City Engineer (0'
SUBJECT: ADDENDUM #2: Long Beach Boulevard Green Street luipiuvoimsnl& PiOject, City Project No. 515-ST (A, B, C, D) This addendum consists of Two (2) pages.
Please note the following changes and/or additions to the Request for Proposal (RFP) for the project indicated above. The consultant shall execute the certification at the end of this addendum, and shall attach the executed addendum to the documents submitted with the proposal.
1. TRAFFIC SIGNAL MODIFICATION (Optional Taskl
As an optional task, consultant shall prepare a design to Modify Ten Signalized Intersections, from Tweedy Boulevard to North City Limit along Long Beach Boulevard, per 2015 Caltrans Standard Plans and 2014 CA MuTCD Standards, The intersections are:
1. Tweedy Blvd.
2. Kansas Ave.
3. Southern Ave.
4. Willow PI,
5. Firestone Blvd.
6. Ardmore Ave.
7. Ave.
8, Poplar
9. 10 . Palm PI.
Scope of work shall include but not limited to the followings:
Installation of new rigid condult and condtx,tors
Upgrade traffic cabinet complete
nstallation of video detection cameras
Upgrade oftraffic signal gear
Upgrade traffic signal phasing
93 f, Prepare analysis to upgrade signal operation to Protective/Permissive at four signalized intersections. City will identify locations at a future date.
2. Traffic Management Plan (Optional Task)
As an optional task, consultant shall prepare a design to provide an Intelligent Transportation System for the ten traffic signals, from Tweedy Boulevard to North City Limit along Long Beach Boulevard. The intersections are:
1. Tweedy Blvd.
2. Kansas Ave.
3. Southern Ave.
4. Willow PI.
5. Firestone Blvd.
6. Ardmore Ave.
7, Independence Ave.
8, Poplar PI.
9. Liberty Blvd.
10. Palm PI.
Scope of work shall include but not limited to the followings:
Develop a plan to integrate ITS system to the City's TMC with CCTV, video detection hardware and software.
Consultant shall provide an itemized cost for each of the intersection being modified and shall provide one plan sheet; 1"=20', for each intersection being modified.
Consultant shall provide a Lump Sum cost for the Traffic Management Plan.
3. BID DATE CHANGE (Paqe 2 of RFP Bid Documents)
The original bid date to submit proposal of March 6, 20'l9 at 9:00 a.m. has been changed. The new Bid Date to submit proposal is March 18, 2019 at 5:00 p.m.
END OF ADDENDUM #2
ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges the receipt of this Addendum #2 which shall be attached to the Bid.
Signature and Title
03/04/2019
Date
94 i' I-i" :-.:) p i ) r, ;',, i
TABLE OF CONTENTS
Corporate Documentation
Qualifications and Experience
Required Statements
Appendix
- Resumes
Required Forms
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.,.';,'.a.."-='-":"' ......-.-ee:; (',' O RF" C) F"' .A'T fez D (f) (, U /V'tE N TAT fO N Mark Thomas is a CaliFornia Corporation with more than 92 years of experience serving clients throughout California. Our firm has provided consulting engineering services for transportation, urban design and landscape architecture, structural and municipal engineering, planning services, right of way engineering, surveying and mapping, and engineering management services for various public agencies and private enterprises.
We serve our clients with more than 200 professional, teclinical, and support personnel on a full-time basis.
%\e ari= prc>ud tci be a curreiit cx:+t-isciltant i'cir tl-i= C.ity of Soutl'i Gate (City) ancl w(l ai-e eager to gi-ovi this i-elatiorishil.y.
At Mark Thomas, we are committed to providing customer satisfaction, and we have earned a reputation For providing our clients with quality deliverables. Our staff take pride in being available and easily accessible to clients throughout the duration of every project.
ORGANIZATIONAL STABILITY AND STRENGTH
Mark Thomas provides our clients with an assurance of stability that few other firms can offer. As a privately owned, California Corporation, we are positioned to ride out the financial downturns that impact larger, publicly- traded companies in our industry. Mark Thomas is rated financially strong by Dun & Bradstreet and has never borrowed or used our line of credit to maintain company operations. Our firm has never experienced receivership or other financial difficulties since its founding. ln 2018, our revenue exceeded $60 million and we currently enjoy a gross backlog of $62 million.
The bottoit'i liiie tyeriefit - a i-eliab(e fimi wit!i comrnitted staff that wil! see ttirocigii the Cit.y's pro.iects through to compietiori.
LOCAL PRESENCE
Both our Irvine and Los Angeles offices are located less than 35 miles from the City's office and the Long Beach Boulevard project site. We are working on numerous projects within south Los Angeles County, including for the City and the cities of Norwalk, La Mirada, Los Angeles, and Long Beach. We are currently working with the City to deliver the Chakemco Street Improvements Project. Over the course of the past year, our team has worked in close coordination with City on this Project. Through this experience, we have developed strong working relationships with City staff along with an intimate understanding of the community and local area conditions.
Our team has a vested interest in the successful delivery ofimprovement projects for the City, and continuing to improve mobility and economic development in the community.
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Q UA [- f F tCAT !O N S/EX-PER i E N C- E
Roadway Planning and Design Expertise
Mark Thomas is a recognized industry leader in the planning, design, and delivery oF local roadway improvements including bicycle and pedestrian mobility and Green Street improvements; vehicle/bicycle separation projects; active transportation facilities; intersection modifications; highway/railway at-grade crossing improvements; and highway and interchange improvement projects throughout the State. We have extensive working knowledge of design manuals and guidelines for the implementation of active transportaUon and con'iplete streets projects.
Active Transportation Design
Our team brings unmatched experience in bicycle and pedestrian transportation planning and design, with key expertise in Class I paths and trails, Class II bike lanes, Class IV protected bikeways, protected intersections, sidewalks and ADA con'ipliant curb ramps. Our projects connect major bicycle and pedestrian corridors to key destinations and have improved mobility, connectivity and safety. Our designs are based upon National Association of CityTransportatlon Officials (NACTO), AASHTO green book, Caltrans Highway Design Manual (HDM), Caltrans Smart Mobility and Complete Streets guidance, and other applicable guidelines. These projects involve extensive community engagement to understand resident concerns and user preferences.
This experience includes innovative designs to improve safety and connectivity for all travel modes. We are currently working with the City and the cities oF Newport Beach, Garden Grove, Westminster, Norwalk, Davis, and San Jose to implement innovative bicycle and pedestrian corridors. Our ptoveri track record cri the delivery ofsimilar ptciects oricl blend bf tedriAea/. experr,ise in roadvioyandbkycle/pedestrh:tn projects viitl make tiie Lot>g Beach Boulevmd Green Strqt=>t Itnprasierngnts Projer.t a success. 99 iJ ) g .1,"" .'> :a)l"'la."
Landscape Architecture and Urban Planning
One of our other primary focus areas is in landscape architecture, urban design, and irrigation design services.
Providing site-responsive design that is Focused on community needs makes a project successful. Our planners and designers have the flexibility to deliver a range of projects, such as detailed bicycle/pedestrian, median and gateway enhancements, trail designs, community landscape master plans, complete street planning, and streetscape designs.
We have extenside experience developing corridor themes and monumentation that leverage the local community to geate a unique sense of place. The focus on public infrastructure projects allows our team to understand the regulatory environment and local preferences for landscape and aesthetic design and to implement these improvements while meeting limited capital budgets. 100
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SUBCONSULTANTS
We supplemented our in-house team with specialty subconsultants for geotechnical, electrical, and drainage design services. We have experience working with each of our subconsultants to deliver multiple types of transportation, local roadway and complete streets projects. We have included DBE-verified firms, allowing us to meet the City's DBE goal of 17% for this project.
W.G. Zimmerman Engineering (WGZE)
Traffic Eng:nai=ring arid Furidicg Eit.i(ipiirt
WGZE has teamed with Mark Thomas on numerous
roadway and street improvement projects, providing
expertise in traffic and transportation engineering.
They have been providing traffic engineering
and funding support expertise to public agencies
throughout Southern California including the cities of Seal Beach Long Beach, Signal Hill, Santa Monica, Pasadena, Cypress, Westminster, Newport Beach and
Lake Forest, as well as Orange County Transportation Authority, and Western Riverside Council of
Governments. Key traffic engineering services
include signal design and modification, traffic analysis, sl:udies and PS&E deliverables. WGZE will also provide funding support to verify funds are segregated and requirements are met.
We are currently working with WGZE on the Brea Canyon Road Widening for Orange County.
Diaz Yourman & Associates (DYA) /*DBE
(.-iectei:.)-ulicai Engineer'ing
DYA provides geotechnical engineering and design
services to public agencies throughout Los Angeles
and Orange counties. They have completed over 200 geotechnical investigations for projects including
roadway widenings, street improvements (including
medians, streetscape and landscape improvements
and design, pedestrian and bikeway paths and trails), retaining walls, pavement rehabilitation, storm drains and slope/erosion protection.
DYA has teamed with us on previous local roadway
fmprovement projects ond have delivered similar projects for local cl/ents, including the cities of'Los Angeles, El Monte, Long Beach, Costo Mesa, and Irvine. They hove olso del!vered projects for the counties of Los Angeles, Orange and Riverside, OS well os LA Metro and Caltrans, GPA Consulting, Inc. (GPA) /*DBE
GPA specializes in obtaining environmental approvals, providing a range of services to help clients comply with federal and state environmental laws, and to successfully achieve project approval and implementation. GPA's
expertise includes managing the environmental process and completing CEQA and NEPA documentation,
technical analysis, peer-reviewing environmental
documents, regulatory permitting, agency coordination, and construction and mitigation monitoring.
GPA has worked on numerous projects for cities local to South Gate and throughout Los Angeles County. They have received CEQA/NEPA documentobon and permitting approval for more than 700 local roadways, bicycle and
pedestrian faciities, intersections, conventional highway, interchange, and bridge projects,
NCE Consulting, Inc. (NCE)
i)aVen1(!11t Et'lq!i'leerif1g
NCE specializes in pavement engineering services
including pavement management, design, and research, and soil/materials testing. The provide expertise in pavement design and rehabilitation recommendations
for local roadways, bike facilities, pedestrian and complete streets, and highway improvement projects.
Their staff are experts in analysis, design, materials testing, and research of pavements and have performed these services on numerous similar transportation
improvement projects for various cities, counties and other public agencies throughout Los Angeles and
Orange counties.
We ore currently workFng with NCE on the Chakemco
Street Improvements Project thot we are delivering for the City.
101
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CL Survey (CL) /*DBE
SU=s+ey Su):iport
CL Survey, a certified DBE and SBE firm, specializes in providing land surveying, mapping and construction
support services for roadway improvements
and rehabilitations, and various transportation
improvement projects. They provide field support
services for construction staking of utilities, street construction and site developments. They also
prepare Records of Survey, Parcel Maps and Parcel Map Exemption Applications, Tract Maps, Legal
Descriptions and ALTA Surveys, and bring extensive
experience in researching record information utilizing web based records, and written requests From
agencies and utility companies.
They have been a reliable teaming partner to Mark
Thomas on similar projects, including the Firestone Boulevmd Widening Project in Norvmlk and the Bayside Drive Improvements Project for the City of Newport
Beach.
Epic Land Solutions (Epic)
:?igtli tri' WayA+;r:)ytisii:icin
Epic is a Full-service right of way and real estate property consulting firm specializing in acquisition and relocation services. They deliver project results in compliance with the Caltrans Right of Way Manual, the federal Uniform F2elocation Assistance and Repl Property Acquisition Po(icies Act of 1970, as amended (Uniform Actl as well as applicable local laws and regulations.
Their expertise and background includes providing
acquisition, relocation, negotiation, appraisals, and property management services for public agencies on various types of public works improvement projects.
They bring a solid understanding of the project approval and environmental processes.
Epic has provided their expertise in right of way acquisition on transportation improvement projects for local public agencies throughout Southern California.
102
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PROJECT TEAM AND ORGANIZATIONAL CHART
We have selected a team of highly qualified individuals that have experience delivering projects similar to the Long Beach Boulevard Green Streets project. In addition to their expertise and relevant experience in complete streets projects, we have selected our team members based on their availability and accessibility to work with the City on this project. lAi'e cii't> corrimittqJ tii pi-t:ivir&iq kcy staff resouri:cs aryd pcrsoririel ivf)@ ssAil bv uvoiluble arid dedicated to the City far the durritiart oj th:i Himiec[. r4o st4 t!asigiitited nS "key" aivitl be rr.rm'>vcd or rep!v:i=d ra-'iLf+oitt #jlC priot oivi-itt.eti GOnc:iiiYeilt:e of the C;ry.
The organization chart below depicts the Mark Thomas team, key staff and associated discipline, support staff, subconultants and the lines of communication. Resumes For key staff (including their availability) and supporting staff are included in the Appendix section of our proposal.
Ken Dotiy,IPE, QSD -Ah
Elias Saikaly,PE
a@ Key Staff
Naven.Maeas. PE
UTIUTIES
Rachil'Used6,i, PE
LANDSCAt)E.xRCHirECTURE-
Erik'Smith,.iPlA'm45
Christine Andersom; F!LA
HYDROLOGY/HYDRAUllCS
Jony Tji, PE
ACTIVE TRANSPORTATIO
EXPERT
-SURVEY
Josh Cosper, PE,'PUS'
MHtt'StriineJer, PLS, C,FedS
TRAFFIC& FUNDING
Bill Zimmerman. BE
PAVEMENTh' ENQINEERING
'NCE
ENVIRONMENTAL
F{ichard Galvin
%aria:Lstar:io
GPA=('l)BE)
FIELDSURVEY
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.CL Sut96yi(:DEE).
GEOTECHNICAl
RIGHT OF'WAY
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103
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PROJECT EXPERIENCE
Mark Thomas has extensive state-wide experience delivering complete streets, local roadway and active transportation improvement projects for public agencies. Our projects have served to increase connectivity and greatly improve traffic, infrastructure, and non-motorized travel - benefiting our clients and communities through- out the state. Below are representative projects which demonstrate our qualifications to deliver your project.
CHAKEMCO STREET IMPROVEMENTS
City of South Gate
Mark Thomas is providii'ig engineering and transportation design services to complete this roadway project that will provide a safe pedestrian route to school, rehabilitate the existing roadway pavement, and mitigate poor street drainage on Chakemco Street. Several businesses use Chakemco Street For main access to their business and for additional parking. Chakemco Street also has an alley-type cross section, lacks an ADA pedestrian route, and requires pavement rehabilitation.
Key services include roadway
improvements to modify the existing
street width to accommodate traffic @'
and parking; designing a pedestrian
safe route (including a "safe routes
to school" feature); geotechnical
and pavement design; and storm
drain upgrades and improvements. @ @ ,...i= -..,T=
BAYSIDE DRIVE MULTIMODAL IMPROVEMENTS
City of Newport Beach
Mark Thomas provided engineering, geometric and transportation design services to complete this this roadway project that greatly improves pedestrian safety, bicycle connectivity, and overall vehicular and multimodal operations in the City of Newport Beach.
Bayside Drive is a secondary arterial that provides connections for numerous users. The existing four-lane roadway provides the main access to multiple neighborhoods as well as the bay.
and also experiences a high volume
of bicycles and pedestrians. The
elements including bicycle
pavement rehabilitation,
improvements to the ECH
intersection (involved Caltrans
approvals), and traffic calming.
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104
STATE COLLEGE BOULEVARD
City of Fullerton
Mark Thomas led the design of this grade separation project which consists of a new roadway underpass at the intersection of State College Boulevard and the BNSF Railway. The roadway was lowered between Santa Fe Avenue to 500 feet south of Valencia Drive to the south. The tracks are carried on a 2-span '1'l3-foot long, 60-foot wide underpass with concrete precast box girders and steel plate deck. The project includes wide sidewalks, Class II bike lanes, and ADA-compliant curb ramps. The underpass greatly improved safety and traffic operations at the rail line that carries more than 70 trains per day.
The project included extensive aesthetic and landscape features. Planting and irrigation was provided in the median and street trees were provided along the sidewalk. Decorative concrete panels were also added to the bridge bent caps and retaining walls.
The project has been awarded the
APWA Southem California B;E.S.T.
Award for Transportation Project of
the Year and the ASCE QC Bridge
Project of the Year.
BICYCLE CORRIDOR IMPROVEMENTS PROJECT
City of Garden Grove
Mark Thomas is providing the City of Garden Grove with engineering design services for local roadway improvements as part of the Bicycle Corridor Improvement Project (BCIP) which will double the number of Class It and Class Ill bicycle lanes within the City. Five corridors have been selected for this BCIP which include arterials, collectors and local residejntial roads.
The improvements include the rebalancing of the existing roadways to provide space for bicycle facilities. This
includes road diets, buffered
bikes, Class II and Class Ill bicycle
facilities, and wayfinding signage,
105
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LINCOLN BOULEVARD IMPROVEMENTS
City of Lincoln
Mark Thomas completed preliminary engineering and is working with the City of Lincoln to complete environmental approvals, public outreach and final design services For multiple phases of the Lincoln Boulevard Project. The proiect will transform the former state highway and downtown area into a pedestrian friendly environment that will entice new business and community investment in the area. Mark Thomas approached the project by developing a 30oA "master plan" for the entire corridor that shows the ultimate improvements. This established the overall construction costs and allowed the City to move forward with individual phases of construction as funding becomes available.
Mark Thomas prepared the design for Lincoln Boulevard Phase I HSIP improvements. These improvements included the upgrade or replacement of the 1'l traffic signals along the
corridor along with Class If NEV/
Bike lanes along tlie corridor.
Funding for the project comes from
an HSIP grant through Caltrans.
Phaselrequired CEQA and NEPA
enVironmentaf clearance and
coordination with Caltrans Local
Assistance. Phase 2 is fully designed
and Phase 3 is currently under design.
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R STREET HISTORIC CORRIDOR IMPROVEMENTS
City of Sacramento
Mark Thomas completed the engineering design plans, environmental documentation, and public outreach For redevelopment of the R Street Corridor between 10th and 13th Streets and 16th and 18th Streets in the City of Sacramento. The proiect included streetscape improvements that enhance pedestrian mobility but retain the historic character of the corridor by highlighting the original Transcontinental Railroad tracks that run the length of the project.
Project elements included modifying
existing cross slopes to improve
drainage and expose the historic
railroad track, curb, gutter and sidewalk
improvements, and street lighting. The
project constructed a unique aesthetic
along the corridor that highlighted the
railroad history. This not only included
the rail track remaining in the roadway,
but also decorative lighting, sculptures,
and gateway arch.
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ADDITIONAL PROJECTS
In addition to our highlighted projects, Mark Thomas has delivered a number of bike/pedestrian projects in recent years, from advance planning studies and preliminary designs through construction. These projects all include bike/ped improvements, and the majority of them include Caltrans Local Assistance. A selection of these 107
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REFERENCES
We are proud of our track record of successfully completing projects and meeting the project goals and needs of our clients. Below is a list of our references for projects similar in scope to that of the Long Beach Boulevard Green Street Improvements project. We are confident you will find that our references will attest t.o our exceptional performance.
Clint Herrera, PE
City of South Gate
8560 California Avenae
South Gate, CA 90280
(323) 357-9657
[email protected]
Patrick Arciniega
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92658
(949) 644-3347
parciniega(anewportbeachca.gov
Regina Hu
OCPW
300 North Flower Street
Santa Ana, CA 92703
(714) 647-3927
[email protected]
Mike Penrose
Sacramento County
906 G Street, Suite 5'i0
Sacramento, CA 95814
(916) 874-6291
PenroseM@SacCoun:y.ne=
Fred Luna
SBCAG
260 North San Antonio Road,
Suite B
Santa Barbara, CA 93110
(805) 961-8926
[email protected]
Chakemco Street Improvements
PS8iE for design services for the roadway improvement and rehabilitation project that will provide a safe pedestrian route to school, rehabilitate the existing roadway pavement, and mitigate poor street drainage on Chakemco Street. r:Mtes of Project: 2018-Ongoing
Bayside Drive Multimodal Improvements
Design services for pavement rehabilitation, improvements to the ECH (EJ? 1) intersection which involves Caltrans approvals, traffic calming elements, and bicycle and pedestrian improvements.
Dates of Project: 2017-Ongoing
Brea Canyon Widening
Widening design of nearly 2 miles of Elrea Canyon Boulevard from Canyondale Drive eo the Orange County/LA County boundaryline. The project improvements include widening the e;xisting undivided two-lane roadway, replacing the three existing bridges, reiiabilitating the existing chaii.nel, and constructing retaining walls.
Dates of Project: 20l8-Ongoing
US-50/Watt Avenue Interchange
Roadway, utility, drainage, and stage construction design and coordination for improvements to modify the Watt Avenue/US-50 interchange. Design included an innovative Classl path through the interchange areas, separating bike traFfic from automobiles.
Dates of Project: 2010-2075
US-101 HOV & Rehabiitation
PS&E for HOV widening and pavement reiiabilitation of US-101, from the Cabrillo Boulevard Interchange to the Padaro Lane Interchange, a total oF4.5 miles. We are working with Caltrans, including coordinating with Caltrans staff preparing design for their adjacent segment and Caltrans staFf providing corridor-wide services.
DaCes of Project: 2075-Ongoing
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PROJECT UNDERSTANDING
Long Beach Boulevard is a five-lane, 70-foot wide heavily traveled auto-oriented primary arterial traversing north-south through the City. The corridor stretches 1.5 miles from the Tweedy Boulevard intersection in the south to Santa Ana Street in the north and includes on-street parking. Sidewalks along the corridor range from 4- to 15-feet wide and several blocks have existing street trees. Also, within the sidewalks are street lights and overhead utility poles. The facility currently lacks bicycle facilities and many of the intersections lack modern crosswalks and ADA-compliant curb ramps.
The heavy automobile use along the corridor has
resulted in traffic congestion and deterioration of the pavement. Long Beach Boulevard has an ADT
of 25,000 vehicles. There are also closely spaced
intersections and multiple driveways that, along
with the ADT, contribute to the impact in trafflc
operations. Pavement along Long Beach Boulevard
consists oF concrete pavement and asphalt
concrete. The wear from the heavy traffic and
age of the pavement has resulted in the need for
rehabilitate the pavement.
Long Beach Boulevard is a critical corridor to the
community. There are local businesses and other
points of interest, such as more than10 scliool,
multiple commercial centers, and several churches
along and in close proximity to the corridor. There
are also residential land uses close to the corridor as well.
Lotig tEecich Boui'evord Existing Coridittoris
The combination of land uses, existing conditions, and multimodal users has resulted in conflicts along Long Beach Boulevard. From 2007 to 2017, there have been 231 collisions along the corridor. Of the total crashes, there has been one fatality and 21 pedestrian-involved crashes. The vehicle collisions involve broadsides, head- ons, and rear ends as a result oF stopped vehicles and left turns from the center turn lane.
The City's 2035 General Plan recognizes the need to improve Long Beach Boulevard to make it rnultimodal friendly. The general plan recommends improving the streetscape, enhancing 5he pedestrian environment, and install medians. These efforts will support the long-term economic development goals for the corridor to provide medium and high-density mixed use creating an attractive urban environment.
The City has successfully secured multiple funding sources to design and construct improvements to the corridor to address safety and multimodal deficiencies, improve pavement condition, reduce ti-affic congestion, and enhance the aesthetics on Long Beach Boulevard. In addition to the funds secured, the City is actively seeking additional funds for the project. This includes funds through the 1-710 Technical Advisory Committee, These five subprojects as described in the PFP include:
Long Beucli Fbu)evgrd Pedestrir.in #mpraver'rients Praied. This project component is funded by a federal ATP Cycle 2 grant. The improvements will construct high visibility and enhanced crosswalks, shade trees, pedestrian-level lighting, ADA-compliant curb ramps, and several rectangular rapid flashing beacons (RRFBs).
The work also includes striping For Class Ill bicycle facilities and bike racks. These improvements provide for a walkable and safe environment for pedestrians and provide for bicycle mobility. These elements not only have transportation benefits but also support the long-term economic development vision for the corridor. .x,e:J'.=:,P;5:a:ar 0 ;k=';e"%==t<.":=' 5=;(.'II".=?af==2=::.. 109
Long 8+acit;/+ 8ou/t:iiar;; h!edv:iri Prgjti-t:t. This component is Funded by a federal I-ISIP Cycle 8 grant. The improvements including installing medians and restriping the roadway. The medians will reduce vehicle crashes along the corridor by eliminating left turns, except for a key driveways and intersections. The medians will also shorten pedestrian crossing, improving safety for those walking across Long Beach Boulevard. itt:ing !ti.=nch /3oci/t:v<irii Url:irm G;eeyyitxg Prc>,it:ict, This component is funded by a state Urban Greening Grant.
These improvements include plantings in the medians and along the sidewalk parkways non-invasive and draught tolerant plant materials. The improvements also include vegetated biofiltration areas that serve the dual purpose of providing landscape aesthetics and improving drainage. lorli7 BerirJ-i !?culevtii'tJ /?ai:irr'iiicty Rehi:ibilitaeic;n, This component is locally-Funded and will rehabilitate and reconstruct pavement on Long Beach Boulevard. This will extend the useful life of the corridor and improve drivability.
" Tr:yffic S/gni:r/ !;-lcix};17ci:nior; i:ii>d hda!ligent 'b'=.".nspurtciricn Sysleoi (ffS)a This optional task is locally-funded andwill modiFylO traffic signals along Long Beach Boulevard. The traffic signals will be designed to the latest standards and will also include installing conduit, upgrade signal cabinets and gear, installing video detection, and upgrading signal phasing. The improvements will also connect to the City's Transportation Management Center CTMC). The traffic signal modifications will improve traffic operations along the corridor, helping to reduce congestion and improve safety.
Two of the project components are Funded with Federal funds. As a result, the project will need to comply with the requirements in the Caltrans LAPM. This will include providing NEPA clearance, following utility and right of way requirements, and receiving Caltrans authorizations for right of way and construction.
The delivery of these subprojects has been combined into the overall Long Beach Boulevard Green Street Improvements Project. This will allow for economy of scale, reducing project management tasks and eliminating scope oyierlap between the components. This will also allow for the projects to be cleared through a combined environmental effort
On the following page we've included an overall Long Beach Boulevard corridor exhibitthat demonstrates our understanding of the work to be delivered and potential design challenges. 110
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LONG BEACH BOULEVARD VISION
The Vision of the General Plan
The City's General Plan 2035, adopted in 2009, lays the groundwork for the vision of Long Beach Boulevard from wi'iich we'll expand with the help of City staff and South Gate residents and merchants. As stated in the general plan, the vision for Long Beach Boulevard is "to transForm the Corridor into an attractive urban environrnent with a diverse mix of uses..." and in support "the City should undertake a signiFicant improvement program that includes street trees, wider sidewalks, pedestrian facilities, and improved street crossings." A Welcoming Multimodal Corridor
It can be said that there has been a shift in how we view our streets. The car dominated thoroughfare has given way to a more people focused corridor. The need for spaces that encourage pedestrians to stay, explore, and shop has driven the complete street movement. As the designers of this project, the Mark Thomas team of complete street experts will focus on creating a more welcoming pedestrian experience along Long Beach Boulevard and in doing so reinforce community pride, activate dead zories, provide safe routes of travel For pedestrians andstudents, lay the foundation For economic growth, and connect residents and neighborhoods.
We are happy to see the City move forward with a holistic approacii to redeveloping Long Beach Boulevard and advance the planning artd funding documents k:o implementation. Our team will thoroughly vet and examine the existing conditions, opportunities, and constraints, outreach to the residents of South Gate and merchants of Long Beach Boulevard, development of design options for the public and the City to consider, and a sensitivity to available funds to makimize doltars. Our goal wil' be to develop improvements that create safe and inviting streets and foster connectivity within the City.
a'kts
Long Beach Boulevard will be more than just
cars and pedestrians. It will also provide bicycle
Facilities that do not currentfy exist and transit facility enhancements. The corridor design will
take a proactive approach to design facilities
that make non-motorized and transit users feel
comfortable usirig the space. The project will
provide clear delineation oF the various uses to
simplifying circulation. These elements include clear and understandable striping, enhanced and larger
queuing spaces at congregation points and buffer
zones to provide users room to feel comfortable.
The improvements will promote residents and
visitors to arrive, stay, shop, eat, and enjoy. This is acconip)ished by introducing infrastructure to
Post:er this type of use. Elements such as enhanced bus stops at critical locations, curb ramps, bicycle parking rack, signage, and enhanced lighting.
Mark Thomas has worked with a diverse group of
agencies and communities to implement multimodal
corridor enhancei-nents. We completed the
corridor plan and Finat design for Lincoln Boulevard in Lincoln. We worked with the community and
business association to develop a unique corridor
aesthetic that promoted pedestrian activity and
business activation.
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Impact of Schools as Destinations
Upon review of the areas amund Long Beach
Boulevard, we quickly understand that the corridor is influenced by a number of schools nearby. A
critical element of our multimodal design approach is the safe passage of students of all ages along and through the corridor. The project will implement
design solutions that shorten crossing distances,
longer pedestrian signal cycles, and increased
bicycle infrastructure in areas traveled by high
school students will help mitigate many of the
dangers inherent when mixing students with
vehicles.
Activating Long Beach Boulevard
Overl.5 miles long, this portion of Long Beach
Boulevard forms the commercial and transportation
backbone of the City. As we explore ways to
reactivate the corridor it will be critical that
the nature of the various uses be evaluated and
accommodated in a manner that is complimentary
When developing the conceptual designs, Mark
Thomas will consider the peak use hours and type
of use, duration, circulation between the modes
of travel, and adjacent land uses when programing
the sequence of spaces to transForm Long Beach
Boulevard into a vibrant and cohesive18-hour public space.
rk !ocalioris o/ xchools ruitl purk.i lid(> defeminesthe lesred and AGatewaytoSouthGate iypeolitnproVempal'lt!;oppropir"teorongLongueUCt'lgollle'/a+aa Long Beach Boulevard is identified as a preferred corridor to place an entry gateway to the City at Tweedy Boulevard. The final form of such a feature is yet to be determined but the Mark Thomas team is capable and prepared to develop concepts for the City and residents to consider. Such features may include any one or combination of the following: monument signs, architectural pilasters, special lighting, enhanced corners and intersection, public art, and/or enhanced plantings. Regardless of which type of gateway treatment, we will design it with City context, history, and community character in mind. s*sv%@zMwmambrmrt bmMv a a ' sswasx=
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Placemaking and Identity Branding
Long Beach Boulevard requires design solutions that must be grounded in the built environment, corridor's context-, history, and stakeholder input. Exploration and comnnunication of architectural character and historicaf context through photographs and "inspiration images" during stakel'ioldei- outreach will help guide l:lie design to what best represents the ultimate vision. We will use our time with the community to uncover their thoughts on the positive elements that make South Gate great. From there, we can develop responsive designs that can be integrated into the comrriunity Fabric. Understanding the corridor's character and history provides an opportunity to pay tribute to the neighborhoods that helped shape the surrounding area.
Public Spaces
Many times a successful complete street requires an approach that looks beyond the obvious confines of the project, whether they be physical and/or programmatic, to not just look at what is "good enough" but what would "make it better". Along the Long Beach Boulevard corridor, new spaces will be designed to encourage people to get out and walk by fostering a sense of pride and ownership and reinforcing comfort and safety.
Such spaces can be created with urban pocket parks in empty alley ways and abandoned parcels and parking lots, at corner intersections in the form of gateway or memorial plazas, and mid-block by widening sidewalks and providing room for cafe seating. These spaces will be enhanced witl"i the use of special concrete treatments, ornamental iron work, materials to match the architecture of the corridor, and the application of plenty of lighting that is both fcirictional and creative.
Safety and Comfort
People are drawn to areas that are attractive; where they feel safe and comfortable and, in turn, treat such areas with a greater respect and a sense of ownership and pride. The application of concepts and principles of Crime Prevention Through Environmental Design (CPTED - pronounced
"sep-ted")caneffectivelydiscouragecrimeandencourage l.yncolnBougevardl)ubficRenderinqi(Jkynfl.uscnlri legitimate use, enhance community livability and compatibility, and invigorate districts and public facilities. The City's improveinents have been planned witli pedestrian safety and comfort in mind and will accomplished by:
Maxjrpizing visibility and familiarity within the corridor with lighting, obstruction removal, and increased use ("eyes-on" l:l'ie corridor)
Increasing access control by clearly defining tlie separation of private and public space Encouraging ownership of the public spaces by residents with site amenities and aesthetics developed in community workshops, a functioning maintenance program driven by City maintenance stafF, and the clear cominunication of active legitimate use
Design impi-ovements to provide ample queuing space and reduced crossing distances Removal of visual clutter along the pedestrian zones CPTED provides attractive and feasible solutions that can be implemented effectively on the Long Beach Boulevard project. The Mark Thomas team will work with staff, law enforcement, health and safety, and the public to understand the safety concerns and determine how best space, structures, signage, activities and access may contribute to the level of public safety desired.
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A Beautiful, Defensible Landscape
As a gateway to the City, Long Beach Boulevard should be designed with a heightened awareness of landscape quality. The public's awareness of water use and conservation requires a team with extensive understanding and knowledge of plant materials and current low water use irrigation design and practices. The conceptual planting design will be water-wise and sensitive to maintenance constraints, yet beautiful, full of color and most importantly appropriate for the character of the site. Growth habits and placement will be carefully considered to maximize visibility and perception of safety.
It is also important to meet with the City Utilities department to discuss planting above the water line in the median. The trees and plantings will need to have shallow root systems as not to impact the water line. kh4' wMh#Ma,uMMr-4pmab#kht.
Community Driven Process
The core of Mark Thomas services is capital improvement projects, most of which included a public outreach component. We view community outreach aS an integral part of the design prOCeSS in eVer)/ project We do.
Developing an understanding of the project from the end user's point of view, whether they are the general public, business owners, or agency representatives, is essential to the success of each and every design solution.
It will be our goal to work closely with city staff to maximize the outreach effort, engage the community, and develop a plan that addresses the specific issues facing Long Beach Boulevard today and into the future.
A thoughtFul review oF past planning work in the area will provide the necessary background and understanding prior to the community meetings. The City will be leading the public outreach process with support from Mark Thomas. We have extensive experience providing community and stakeholder outreach for complete street improvement projects. Based upon our experience, stakeholder engagement is critical to project success and community buy-in.
Stakeholder engagement will consist of a first meeting with representatives from key business groups, downtown advocacy groups, and other stakeholders. We will introduce the project and process and inspire participants to share their vision for improving connections through Long Beach Boulevard. Just as importantly, we will utilize their collective site-specific knowledge to better understarid challenges and concerns related to specific locations along the corridor. The group serves to vet the project at each level of plan development. This minimizes the likelihood that any idea that cannot be supported by the group members Ca 'nonstarter') will ever be brought to the public. Assembling all the stakeholders at one time and in the same room is the first step to successful cultivation of project support. The group forum means that everyone hears firsthand the concerns of every other member of the group. This has the effect of encouraging compromise and engaging each stakeholder as a partner (and not as an adversary). Each stakeholder realizes the importance of the project to the greater community. We will convene the Group at multiple points during the process to ensure the developing plan meets all program requirements.
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* Vls+.i,ilizai:ioi'i: A key component to cultivating project support at the community workshop is tlie abilify to clearly and effectively communicate design concepts. We take to heard the old saying "a picture is worth a thousand words". Utilizing a combination of plan graphics, photo realistic goss sections, and photographs we will be able to paint a picture for the community to help maximize input and improve the community's understanding of the proposed improvements.
Is it the people, the architectural character, the history, or perhaps something else tl'iat makes it special? By documenting the neighborhood's architectural character and historical context through photographs and images, we can communicate our observations and tet the community and stakeholders respond to what they f'eel most strongly represents theii- community. We will then utilize t.his information to develop a responsive plan that reflects the community's spirit and recommend a streetscape character and identity unique to your community.
ENGINEERING DESIGN IMPLEMENTATION
The engineering challenges faced to implement the vision and revitalization oF Long Beach Boulevard include tl"ie implementation of the median and channelization for left turning movements, implementation of a Class Ill bike lanes within an existing corridor, pavement rehabilitation strategies, traffic signal modifications and ITS, and improvements to pedestrian Facilities. Mark Thomas has extensive experience implementing similar civil design improvements as well as the green elements associated with the landscaping and water treatment features included in this project.
Median Island Design
The design of the median islands will begin by determining tl'ie location of the median and the proposed openings for any allowed left turns. Mark Tliomas will work with the City and the affected property or business owners to understand tlie needs foi- each property and properly address the access needs along the proposed raised median. The engineering approach for the median design will be to reduce the impacts to the existing pavement by providing a design that would minimize saw cuts around the new median. This approach, as recommended by Mark Thomas, would reduce the construction cost as well as minimize the construction footprint and facilitate the staging of the project. This approach utilizes the milling of the existing pavement within the proposed median from lip of median curb on either side and pouring the curb against the existing pavement, instead of sawcutting the pavement to constructs the curbs. It will also minimize the pavement quantities and disturbance of the roadway and underground utilities.
Our preliminary analysis has shown that a large water main is directly under the proposed median. Our approach is to protect where feasible and avoid costly relocations. The water line and other critical lines will be mapped and located (using potholes) and the design of both the roadway improvements and the landscaping wil! protect the water fine in place.
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Bike Facility Design
The current bike design, as identified in the ATP concept, is a Class Ill "shared lane" design due to the roadway width constraints, On higher speed and high volume roadways, it is recommended by both AASHTO and NACTO to implement Class If or Class I bike lanes. We wil1 look For opportunities to implement Class II lanes where feasible For large stretches of the road to maximize bicycle safety. There are entire blocks within the project limits which currently prohibit on-street parking, such as, between Firestone Boulevard and Laurel Place and other blocks which currently do seem to benefit from the allowed on-street parking, the bike lane on these blocks can be used to convert the Class Ill to a striped Class II bike lane to provided a safer bicycle facility.
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Pavement Rehabilitation Strategies
Long Beach Boulevard (witliin the project limits) consists of concrete pavement at the southern portion of the project (-25% of centerline distance) and asphalt concrete for the remainder. Visual assessment shows the concrete is in good-to-fair condition and the asphalt concrete in poor condition wjth a highly aged (cracked) surFace. In addition, the presence of wide-spread alligator cracking suggests areas of poor-quality subgrade material and/or inadequate pavement structural thickness. To properly prepare pavement rehabilitation recommendations forthe City, we will perform an initial visual assessment, perform non-destructive testing, perform a ground penetrating radar (GPP) assessment, and complete a geotechnicat investigation and testing of pavement cores.
Using obtained Field and record data, we will perform pavement analysis and design services, and develop pavement rehabilitation recommendations for the street. Analysis will be performed in accordance with the Greenbook and Caltrans HDM and will include an estimate of Traffic Index (Tl) values if not available from the City. Our team will develop pavement structural section recommendations expressed in the form of a Tl that will be provided by the City. These recommendations may include, but may not be limited to, the following:
a Concrete pavement restoration (CPR)
* Conventional Hot Mix Asphalt CHMA) pavement overlays * Warm Mix Asphalt (WMA) pavement overlays
* Asphalt Rubber Hot Mix (ARHM) overlays
* Alternative rehabilitation methods (in-place recycling, mill and fill treatments) * Quantities and treatments of failed pavement sections (base repairs) 117
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Based on visual assessment, it may be possible for the City to consider Full Depth Reclamation CFDP), which may result in significant cost savings. On previous projects, FDP has reduced pavement costs by more than 30%. FDR is applicable for the asphalt concrete portions of tl'ie corridor. In addition to cost benefits, FDP allows for reduced lane closures and traffic impacts.
ADA Pedestrian Improvements
A large pori.ton oF the proposed pedestrian improvements will be the design of any necessary pedestrian path improvement such as sidewalk, maintenance, where applicable, pedestrian curb ramps and arivewa)i.
Mark Thomas has developed a preliminary inventory of the non-ADA complaint curb ramps and driveways and required improvements necessary as identified them in the Right of Way Constraints section.
The result of the preliminary inventory has revealed that the pedestrian improvements will require temporary and permanent right of way acquisitions, as confirmed by the RFP's scope. Mark Thomas will utilize the various curb ramp details within the Standard Plans for Public Works Construction to minimize the impacts to private property Traffic Signal Modifications and ITS
Traffic Signal Modification are proposed along Long Beach Boulevard at the following intersections:
* TweedyBoulevard * ArdrnoreAvenue
' KansasAvenue * IndependenceAvenue
* SouthernAvenue * PoplarPlace
* Willow Place * Liberty Boulevard
' Firestone Boulevard * Palm Place
The preparation of the traffic signal modiFication plans will be started once the final placement of ADA curb ramps have been determined.
Mark Thomas will prepare a traffic warrant study to analyze four (4) intersections upgrading to a protective/ permissive operation based on CA MUTCD guidelines. The warrant study will address required items such as collisions, delay, volume, and other miscellaneous data such as sight distance at each intersection. Our approach witl include collecting collision data and traffic data by taking turning movement counts during the AM/PM peak hours of traffic operation at the study intersections. Using the data collected, We will perform an assessment of the existing traffic conditions to determine how the intersections will be affected. SYNCHRO will be used to analyze delay at study intersections.
Mark Thomas will perform a warrant analysis based upon Collisions, Delay, Volume, and other miscellaneous data including sight distance for the proposed signal modification at four (4) intersections which will be provided by tl'ie City of South Gate at a future date. The Warrant Analysis will be submitted in draft and final versions and it will include all necessary calculations, SYNCRHO data sheets, and any other appurtenant documentation. We will submit an electronic C.pdf) copy of the study in draft form and revise the study based on City comments.
Mark Thomas will prepare plaris for an intelligent transportation system (ITS) for Long Beach Boulevard. The ITS plan will install CCT\/ and incorporate video detection at each of the ten (10) intersections to be integrated into the City's TMC. We will utilize the existing interconnect to connect into the existing TMC network. -':-." , 4';:a:.',.-':," '.I.,r":J
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Drainage and Green Infrastructure
Streets present both a barrier to stormwater run-off and an opportunity for a better approach to stormwater management. By applying practices set forth in the "Green Street Municipal Handbook", a focused design can address water quality treatment along with the traffic calming and safety benefits or a physical buffer. Biofiltration designs require a unique in-depth knowledge of drainage, soil, and plant material for a lasting, and functional feature.
Roadway Drainage
The storm drainage of Long Beach Boulevard relies on very few inlets at collection areas near large intersections, storm water typically crossed cross streets via cross gutters. Flooding during medium to intense storm events are common in the area due to the lack of drainage inlets.
The existing storm drainage pattern Will not be modified with the project, however there are project improvements that can improve drainage and relieve the overtaxed existing drainage system. The flooded width can be reduced by increasing the cross slope on flat areas of the road to concentrate the storm water and minimize wide flooding or the roadway.
The proposed bio-swales and green elements of the project will reduce the amount of storm runoff that reaches the exis'ting storm drain syste,m. The green infrastructure of the project is discussed in the next section.
The soil of the biofiltration planter is integral to its success in treating stormwater runoff and the long-term health oF plantings. These criteria result in specific import soil requirements that make the soil difficult to source.
If not researched and specified correctly in the design phase, these sourcing issues can result in project delays and/or change orders during construction. We have developed a database of suppliers that meet the strict specifications of the required soil medium. We understand from our early research of the project that the base existing soil along Long Beach Boulevard has high infiltration rates. These existing sandy and foamy soils acting as a base upon which the bioretention soil will be placed will successfully handle a bioretention usage provided we use the appropriate plant materials.
While the plants from the proposed Long Beach Boulevard palette in the Urban Greening Grant application are appropriate for a typical streetscape condition, some plants listed would be challenged to establish and survive long term within a bioretention setting. Plants used in this condition must be adapted to handle the periodic inundation and seasonally wet conditions while maintaining a low water use profile and a tolerance for high winds (caused by passing vehicles) and the heat island effect of the street environment. This also applies to any trees planted within a low impact development area. Proposed trees must tolerate similar conditions as specified shrubs and grasses and have a non-invasive root system. Our team of in-house landscape architects will develop a plant palette that addresses the challenges of a successful establishment within the planting areas regardless of their function.
Successfut applicat7on of Green Street improvements requires a proveri uxidesfanding of the funr,tirin, needs, ond impacts of all elemehks oflovi impact development.
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Right of Way Constraints
As discussed above, the project is expected to have right of way needs dependent oi'i the final design of the pedestrian facilities. The partial preliminary right of way needs table is shorn below.
Due to the nature of the project
itnprovements being proposed,
it is-anticipated that most curb
ramps can be constructed within
existing public F2ight of Way,
however Mark Thomas has alloted
for scope and budget for 6 partial
acquisitions and preparation of
50 temporary easernent exhibits
and agreements.
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.5urAtand Sudha BhagatTru$5.
(Southerri Motel)
aF%ib:ntlal'TC)=(dependln0'oii buiidlng
,16aUonmthrsspect to R/!)/) lo
reeonstruct npnADA compliantcurb
ramp;alsoexlil1r)g'skmw*lk appaats on
pilyramproperty.
We witl make efforts during the
design of the project to reduce
or eliminate right of way impacts
to the parcels identified above.
Where temporary or permanent
acquisitions are required, we
have devetoped an approach
that will reduce overall right of
way support costs. Traditional
metliods and our cost savings
approach are discussed below.
Temporary Construction Easements (TCEs) will be required where curb ramps or driveway construction will require access to private property temporarily, Mark Thomas recommends that these terriporary needs be addressed using right of entry permits rather than TCE's. The differences of these two methods are:
If'!i'lammllWl'ri
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* Appraised and offer made I
* Transferable between owners
h More expensive
a No apprai;a. oi of-fir r;rade
a Faster and less expensive
a Not transferable between owners
Permanent Acquisitions
Where upgrades to curb ramps are necessary and not enough parkway width (right of way) is present, the need for permanent acquisitions may be necessary. In these cases the traditional right of way acquisition approach would be very expensive and not appropriate, Mark Thomas recommends going with a Waiver Valuation approach to these acquisitions, the differences of the two methods are:
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I o T':i-de).i:-:-,ae;-tlyA,:ipii;!';;.d"-' "" "'-"-'-"--- - a Much less expensive
* Cannot be used for eminent domain
120
a ,- - : '; .:aa-l a-a, i S; i
ix .,.Thl
Environmental Approach
The project's four subprojects all require CEQA environmental cleai-ance and two subprolects require NEPA clearance.
A. Pedestrian Improvements Project, Federal Project ATPL 5257/RTP ID 101008 TCM (CEQA/NEPA) B. Median Project, Federal Project HSIPL5257/FTIP ID: SCAGO15 (CEQA/NEPA) C, Urban Greening Project (CEQA only)
D. Roadway Rehabilitation (CEQA only)
E, Optional Traffic Signal Modifications and ITS CCEQA only) The federal funding associated with the project will require both CEQA and NEPA documentation for the environmental approvals. The RFP identifies the environmental documents as a CEQA lnitial Study/Mitigated Negative Declaration (IS/MND) and a NEPA Environmental Assessment/Finding of No Significant Impact (EA/FONSI). We have tl'iorougl'ily reviewed the site and conceptual plans to understand the environmental constraints. Based upon the scope of the pi-oiects - medians, bicycle and pedestrian facilities, ADA ramps, planting and irrigation, bioswales, and pavement rehabilitation - we believe the a Categorical Exemption (CE) should be sufficient for CEQA clearance. For NEPA, it is expected that a Categorical Exclusion (CE) will be required with supporting technical studies. The use of a CEQA CE and NEPA CE will significantly reduce the project schedule and costs compared to a IS/MND and EA/FONSI.
The main environmental constraint is historic properties. Properties fronting on Long Beach Boulevard between Sa'nta Ana Street and Tweedy Boulevard are primarily improved with commercial retail and automotive related uses, with some residential and motel uses as well Of these properties, there are two with potential historic context that will need to be evaluated.
A linear park crosses Long Beach Boulevard just north of Southern Avenue. The park is constructed on Los Angeles Department of Water and Power (LADWP) property, beneath the LADWP Boulder Linesl8i2 (Primary No. 19-188983). These transmission lines extend 270 miles from the Hoover Dam in Nevada to the Century Receiving Station near Watts and were previously determined eligible For the National Register of Historic Places (NRHP) in 2000.
* The Southern Pacific Railroad has an at-grade crossing with Long Beach Boulevard between Ardmore and Independence Avenues. This railroad segment was identified in 1999 as eligible for listing in the NRHP (Primary Nos. 19186110/30-176630).
Both linear resources (transmission and railroad lines) are assumed to be a "historic property" for Section106 of the National Historic Preservation Act (Section 106) and a "historical resoiirce" for CEQA, uniess an updated survey of these resources demonstrates otherwise. Based on preliminary research and prior experience, our team anticipates that the appropriate leVel of documentation for the historic built environment will be a Screened Undertaking Memo, pursuant to Stipulation Vll and Attachment 2 of the Caltrans Sectionl06 PA.
All stafF from GPA who would work on the project meet the Secretary of the Interior's Historic Preservation Professional Qualification Standards in the field of Architectural History.
Our understanding of the key environmental issues associated with the proposed project (along with anticipated Caltrans technical studies) is highlighted below. The Call:raris Standard Environmental Reference (SER), CEQA, and City standards For environmental analysis will be followed. This will be confirmed during the development Ofthe Caltrans Preliminary Environmental StudieS (PES) and field Walk With Caltrans and the Cit'y.lfadditi0nal technical studies are required, we will work with the City to modify our scope of work. ale"?' -= .', ' .-.,:,-,a-;-=-4:" .,<e>:(::,<y MLA-'.) 121
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Survey of properties along the corridor including the linear park and LIPPR rail line.
Hazardous Materials: Phasellnitial Site Assessment
iE' iviroriii-im,ii (7)oru;'iai+.;iit:
Preliminary Environmental Study (PES); Categorical Exemption CCEQA:); Categorical Exclusion (NEPA)
ANTICIPATED CALTRANS TECHNICAL STUDIES
Archaeologicai Resources Search
Paleontological Records Search
Historic Properties Memo
Natural Environmental Study Minimal Impact (NES(Ml).
Phasellnitial Site Assessment
lEVEl OF CEQA/NEPA COMPLIANCE
Categorical Exemption (CEQA)
Categorical Exclusion (NEPA)
122
1 i i 1. )) ', ..a (: > ;) 14 il.
FUNDING AUTHORIZATIONS AND REQUIREMENTS
The City has atready secured federal HSIP and ATP funds for two of the four subprojects. The City has also secured Urban Greening Grant state funds. Having completed numerous proiects with state and federal funding sources, Mark Thomas will provide assistance to ensure the project efficiently proceeds through each phase of preliminary engineering, right of way certification, utility relocations, and construction authorization.
Authorization Processing
The ability to aSSist local agencies with the Caltrans LAPM is critical to advancing projects through the delivery process. Many of our projects are federally funded, requiring close coordination with Caltrans Local Assistance. We are knowledgeable of the federal and/or state laws, regulations, policies and procedures related to design, right of way certification, utility coordination, construction and maintenance. Federal funding requires a separate E-76 process foreach phase of work in order to receive reimbursement. It is crucial that Federal "Authorization to Proceed" (E-76) is approved before any work in i-espective phase is star(.ed for the project to be eligible for reimbursement. This coordination involves preparing RFAs and supporting information for the various project phases, preparing Right-of-Way and Utility Certification Forms and submitting and receiving approval for PS&E.
Our team will assist the City with preparing and submitting RFA packages for utilities, right of way, and construction.
Utility Relocations
There are numerous existing utilities that may need to be relocated along the project site. Due to the Federal funding, the utility relocations will need to follow the guidance in the LAPM. Chapter 14 "Utility Rglocations" of the Caltrans LAPM requires the City to comply with similar procedures as the Caltrans Right of Way Manual for projects off of the State Highway System that are financed with federal funds. This includes the preparation of a Report oflnvestigation (ROI) document that identifies the liability for relocations costs. Once the owner concurs with the liability listed in the ROI, the City will then issue a Notice to Owner (NTO) that clearly defines the impacted facility, owner's conflict
resolution plan, estimated completion
date, and liability. If the County is liable
for any portion of the relocations, a
UtilityAgreement (UA) will also need
to be prepared and sent to the owner
along with the NTO.
Eng'neen' Deslgn The utility relocation process has been further complicated in recent years
with new Buy America requirements
for Utility Relocations. As part of
MAP-21, the Buy America provisions
were extended to utility companies
Construction that are required to relocate any
Facilities as part of a federally funded
tnititi*a p7oject-
123
I',<,..l;.) 4 a- '
I
For any projects where the City is liable for a portion of the relocations, the ROI, NTO, and UA will need to be sent to the Caltrans District Utility Coordinator for review and approval, prior to sending the documents to the owner. A%rk -i itr)rl!;')'.; l\}It prc)'>ai'c tltr' ria=(4;:eiu'y ti::i)ity dc.-,:Hit'ir:ritxi i!:i*- CJ+-iaiii i >Va!ev! arici tippro':cii.
Right of Way Acquisitions
Similar to utility relocations, right of way acquisitions will need to r'ollow the LAPM Chapter 13 "Right of Way". Acquisitions must comply with the Uniforn"i Relocation Assistance and Peal Property Acquisition Policies Act of '1970 as amended in 1987 (the Uniform Act). This process includes formal appraisals, appraisal reviews, and detailed records of the correspondence with affected owner during negotiations. Right of way acquisitions are anticipated to be TCE's. Our team will prepare exhibits and Right of Way Certification forms. This will ensure compliance with Caltrans Local Assistance requirements and maintaining federal funds.
ATP Funding Requirements
Federal ATP funds, through which Long Beach Boulevard Pedestrian Improvements Project is fi.inded, require additional approvals. Chapter 22 of the Caltrans Local Assistance Program Guidelines (LAPG) outline5 the speciFic allocation requirements for the ATP. The request for Funding allocation will be submitted to Caltrans Local Assistance and will include the following: Exhibit 22-A "Award Information ForATP Projects': l=xhibit 22-6 "Project Programming Request", Exhibit 22-N "Funding Allocation Checklist", Exhibit 22-0 "Allocation Request", and Right of Way Certification. Utility CertHFication packages for affected utilities will be included with the Right of Way Certification. Once through Caltrans, the project goes to the CTC for approval, which takes two months to be placed on the agenda. Our project schedule has been developed to inciude this requirement.
Urban Greening Grant Requirements
The City secured Urban Greening Grant funds for the Long Beach Boulevard Urban Greening Project from the Natural Resources Agency. This funding source has specific requirements for project elements, submittals, and reimbursements. The project PS&E must be submitted to the Secretary for Natural Resources for review and approval. Changes in project scope require State approval. The City has completed a significant amount of project development and changes in project scope are not anticipated. The plant palette For the project was developed during the grant application phase. The plant palette provides a list of plants (shrubs, trees, etc.) whicli are appropriate and sustainable for a giveri 3urisdiction and/or urban environment, considering economic, environmental, and social factors such as rainfall, terrain, soil, maintenance requirements, appearance, desired function, and public use. After review of the ptant palette, additional plant types may be more suitable to be used within a stormwater bioswale which will experience heavier amounts ofwater during the winter months. Funding recognition is required for all projects. A project sign highlighting the project name, sponsoring agency, and the California Climate Investments and Urban Greening Program logo must be in place for a minimum of 4 years from the completion of construction. Signs are an eligible cost for the grant funding. 124
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APPROACH TO MANAGING RESOURCES
MAWAalMtNT APPROACH
The City's project is uniquely organized by subprojects due to secured funding from the three competitive grant programs discussed in our proposal. These programs include the Active Transportation Program, Highway Safety Improvement Program, and Urban Greening Grant.
A4cirJ: Tfia.aixys utidersLinds t4iot tfit"sq siil4>roie<.ts t'yre. ti'i !'ii: t:onlpkt.'d concorreiit8r, ri.; i>ru nxyster (:ir<4erA. '!le bavi= the exp*=rtise ro ia'+il.:i/iitiizrit ths tera/inii=aJt'AisianE and p47iciai'i'{'i)i MCiOatJC chi'iJ A'f;xii:it e/iis pro,isi:l !Ve rilJf iiszr ouia a';zperii'ance yraneyging praiaz;U +oiitJi ri'hulLip<rr /'tynding scurces to meet furitj;i'>g i><<:ig;arrr'y'i rec;uirenxents and rklivec t!i+:i <',:iiy'spi o.iqt:e in ci COSf -CrTlaClaenEa r:'TUnn':'-'-
Our project manager, Arturo Vivar, will manage the City's project and will be responsible for supervising all project resources, including our interal project team and our subconsu)tants for the duration of the project.
Mark Thomas' team will minimize the involvement of City staff and provide you with a dedicated team who is highly responsive and attentive tO the City's needs. The City can depend on Mark Thomas to keep you informed of progress, decisions needed, and milestones that require City input. Our extensive experience with roadway widening, pavement rehabilitation, urban design and landscape architecture, and Caltrans and UPPR coordination and approvals will be leveraged to reduce City staff time on tlie proiect.
Our success delivering capital improvement projects is based upon a scalable project delivery methodology that can be used on small or large project assignments. This approach safeguards against duplication of effort or omission of service. Our approach results in successful projects performed on schedule and within budget. . . '- -" ' = ' - '1 " -" aa-:a-'ffi"a':-:t"al'i"'"" =-' ffla a ' _ " "7"'?f:iR"4'!4'jlffi"anib'I-""'
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Project Communication: To facilitate a coordinated effort, we will approach our interaction as a partnership between the City and Mark Thomas. Arturo will develop a plan For every project element in concert with City staff. Once approved, we will distribute the plan to the City and the design team for implementation.
Staff comments and suggestions will be communicated at the appropriate stafflevel to foster eFficiency and teamwork. This results in meeting project objectives, ensuring all information is clearly communicated between team members.
Projecl Schedule: We will develop a comprehensive design schedule whicli identifies all critical tasks and interrelationships of each project, and effectively use it to ensure ti-acking critical path items. A Critical Path Method (CPM) project schedule with a prioritized task list will be developed to monitor the progress of critical and concurrent tasks. This focus on project schedule ensures the project team meets all deliverables.
Moniloring Project Costs: Capital improvement projects can be expensive, especially without close supervision.
We will identify and implement the improvements needed to accomplish the City's goals for the project, and comply with City standards while minimizing public inconvenience, especially to the local businesses along the corridor. We will monitor project costs while continuously seeking cost reductions through value engineering during project deve!opment.
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Availability and Amp1e Key Staff Resources: We are committed to providing key staff resources through the duration of the project. All oF our key personnel will be available and dedicated to the City for the duration of the project. We commit to the City that no staff designated as "key" in our proposal will be removed or replaced without the prior written concurrence of the City.
We have assembled a highly experienced group of individuals dedicated to successfully deliver of this important project for the City on time and within budget. At Mark Thomas, client satisfaction is our highest priority and our core values are the driving force behind everything we do. Our team values are built on the principals of respect, accountability, transparency, collaboration, ownership, creativity, flexibility, and fairness. We strive to provide each client with a solutions-oriented approach and ideas that guide the best outcome for every project.
QUALITY ASSURANCE/QUALITYCONTROL
Mark Thomas firmly believes that QA/QC is a company wide effort. Throughout the project, Mark Thomas will implement a QA/QC program in accordance with our Quality Management Manual. This document clearly deFines our firm's quality management system and ensures implementation of the Company's quality policies at all leveis. All team members will adhere to this Plan and supports the idea that it is our responsibility to produce high-quality products that will result in developing a clearly-defined and cost-effective project. We will operate under a Total Quality Management system of which a specific QC Plan is only a part of the overall system. The Total Quality Management program is a continuous process, used not just at project milestones, but on a daily basis as work flows from desk-to-desk, discipline-to-discipline, and consultant-to-client.
Mark Thomas' reputation has been built upon the deliVery of high-quality services to our clients. The production of these deliverables is founded upon documented procedures and design practices for a system ofindependent checking and reviews that are implemented on all of our projects.
Pecognizing the design consultant's responsibility for the accuracy and completeness of the plans and other design documents, Mark Thomas and each of our subconsultants are dedicated to their established programs of strict quality assurance and control. These programs assign specific individuals to, and define the requirements for, quality control activities.
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DISCLOSURE STATEMENT
Per page 30 of the City's RFP, Mark Thomas affirms that the company has not been the subject of any legal investigations by County, State, and/or Federal agencies within the pastlO years.
CONFLICT OF INTEREST STATEMENT
Mark Thomas has no knowledge that any officer or employee of the City has any interest, whether contractual, non contractual, Financial, proprietary, or otherwise, in this transaction or in the business of Mark Thomas, and that if any such interest comes to the knowledge of Mark Thomas at any time, a complete written disclosure of such interest will be made to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.
CONSULTANT AGREEMENT (CONTRACT EXCEPTIONS)
Mark Thomas has reviewed the City's Standard Contract Agreement (Attachment D), and we respectfully request:
the following modifications:
Indemnity
The current contract language for the Indemnification section is not compliant with SB 496. We request to revise the language to match approved indemnification language provided below:
With respect to its operations, other than the performance oF professional services, Consultant agrees to indemnify, l'iold liarrnless and defend City, with counsel selected in reasonable consultation viith City, the City Indeinnitees, From and againsi any third party damages, liabililies, judgn'ients, seItlements, cosLs, claiins, dcn'iands, actions, suits, losses, and'expenses (including reasonable and i-iecessary attoi-neys' fees, legal costs and expenses recoverable under applicable lavi) arising out oF the death or bodily injury to any person or destruction or damage to any property, i:o the extent caused by ConsulLant's riegligenl: acts, errors or omissions or willt'ul misconduct: in the performance oF services under this Agreernent and anyone for whom Consultant is legally liable. 'vVith respect to the perFormance oF proFessional services, Consultant agi-ees to indemnity acid hold Iiarmless (but no{. defend) City, and its officers, officials, en'iployees, and volunteers (collectively, tlie "City Indemnitees"), From and against liability for dai'nages to the exteiil: caused by Consult:ant'si recklessness, negligent acts, errors or omissions, or willful misconduct in the performance oF services under this Agreement, except such loss or damage caused by tiie negligence oi- willFul misconduct oF the City. Consultant has no obligation to pay For any of City Indemnitees defense related cost prior to a final detei-mination of liability, or to pay ar'iy ainount Ll'iat exceeds Consultant's finally determined percentage of liability based upon the comparative Fault oF Consultant, except as provided in Civil Code Sectiori 2782.8(a) and (e).
INSURANCE REQUIREMENTS
Mark Thomas has reviewed the City's Insurance Requirements as outlined in the RFP. We respectfully request the following modification noted in red.
Consultant shall provide insurance certificates naming the City of South Gate as an additional insured for Workers Compensation Insurance, General Liability and Automobile Liability in the amount of $1,000,000; the proposer must provide Professional Liability Insursnce coverage (Errors and Omissions in the amount of $2,000,000 per occurrence). Tha !liSlJitai"iC6 ccrtificata >lai,oll-aontoii i a prv'v'rsioi i tl-lat tl'ie Cit'y' zlSall l:ia (,)f'v'i!ai i tl iii-ty ("JO) 4u'is priul Vviaitl:tYi riQtiCe iloi ).l'ie 6Ve/YL Cif qariC!'llatiori 6i' i'6duCliCiri ii'i uu'v!ai a9e. CQil5altanL xhall also cxac'ute 0 li61J llaiiiilt3!! bLaLeiile'iait Qii i:i fuiaiii piauviJeCt b'7 kl'ie Ci(y, 133
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I ,:"'? ( :'x il " i:J ) ," A L
PROJECT'ROLE
ProjecFMariager
AVAILA811:ITY
60%
EDUCATION
BS rn.Civil Engii'ieerrng,
California State
University; Fullerton,
2002
REGISTRATION
CA C7(X)76
YEARS OF
EXPERIENCE
17 Arturo brings more thanl7 years of experience delivering transportation design projects within Southern California. He has extensive experience providing civil and transportation design for highway interchanges, reconfigurations, roadway widenings, reconstructions, and rehabilitations, utilityrelocations, and traffic/ operational improvements, ans drainage improvements, in accordance to the Caltrans HDM, AASHTO, and local agency requirements. Arturo is the project manager for our Chakemco Stres=t Improvements and Rehabilitation project that we are currently delivering for-the City, and he has delivered humerous other similar projects for a number of public and governmental agencies.
BE!)RESEN'rAT'lVE PROJECTS
CHAKEMCO STREET IMPROVEMENTS/REHABILITATION, SOUTH GATE Project manager responsible for design services For the roadway improvement project that will provide a safe pedestrian route to school, rehabilitate the existing roadway pavement, and mitigate poor street drainage on Chakemco Street, Chakemco Street has a number of businesses that use the street as a main access to their business and also for additional parking. It also has an alley-type cross section, lacks an ADA/pedestrian route requiring pavement rehabilitation.
FIRESTONE BOULEVARD WIDENING, NORWALK
Deputy project manager for this roadway improvement project that will widen Firestone Boulevard to six lanes from Hoxie Avenue to ImperialHighway to accommodate the existing and projected traffic volumes. Phasel consists of two lanes in each direction withlO-foot sidewalks, on-street parking, and a variable width median within a right-of-way of 110 feet. Thls phase will be widened to six lanes as well as maintain on-street parking, sidewalks, and adding bicycle facilities.
ADDITI.ONAL
PROJECTS
ii Pavetnerifi
Rihabilitations,
Full'erton
1-710 Utiliiy.'StuJy,
l:os An5eles.
Gerald iDesrriond
Bridge [),esi7n
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BAYSIDE DRIVE MULTIMODAL IMPROVEMENTS, NEWPORT BEACH Deputy project manager responsible for civil, geometric and transportation design services for this this multimodal roadway project that will greatly improve pedestrian safety, bicycle connectivity, and overall vehicular and multimodal operations. Key services included pavement rehabilitation, complete streets/urban design, bike/pedestrian improvements, and Caltrans approval and permitting.
BICYCLE CORRIDOR IMPROVEMENT PROJECT (BCIP), GARDEN GROVE Project manager responsible for the design ofimprovements on five major corridors in the City of Garden Grove. The improvements include reconfiguration of existing traffic lanes to include buffered bike lanes, Class II and Class Ill bike lanes, and the implementation of road diets to accommodate the bicycle lanes,
BREA CANYON BOULEVARD WIDENING, ORANGE COUNTY
Deputy project manager responsible for managing the design to widen nearly 2 miles of Brea Canyon Boulevard. The project improvements include widening the existing undivided two-lane roadway to a four-lane divided roadway, replacing the three existing bridges over the Brea Canyon Channel, rehabilitating (:he existing channel, constructing permanent retaining walls, replacing the traffic signal at Canyon Country Road, and complex construction staging. 135
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CHAKEMCOSTREET GATE
Principal in charge responsible for overseeing the design services for the roadway improvement project that will provide a safe pedestrian route to school, rehabilitate the existing roadway pavement, and mitigate poor street drainage on Chakemco Street. Chakemco Street has a number of businesses that use the street as a main access to their business and also for additional parking. It also has an alley-type cross section, lacks an ADA/pedestrian route requiring pavement rehabilitation
FIRESTONE BOULEVARD WIDENING, NORWALK
Principal in cliarge/project manager for this roadway improvemet'its prolect that will widen Firestone Boulevard to six lanes from Hoxie Avenue to ImperialHighway to accommodate the existing and projected traffic volumes. Currently, Phase1 consists of two lanes in each direction with 10-Foot sidewalks, on-street parking, and a variab1e width median within a right-of-way of 110 feet. This phase will be widened to six lanes as well as maintain on-street parking, sidewalks, and adding bicycle facilities.
BREA BOULEVARD / BREA CANYON ROAD WIDENING, BREA
Project manager/principal in charge responsible for the viidening design of nearly 2 miles of Brea Canvon Boulevard from Canyondale Drive to the Orange County/ LA County boundary line. The project improvements include widening the existing undivided two-lane roadway to a four-lane divided roadway, replacing the tl'iree existing bridges over the Brea Canyon Channel, rehabilitating the existing channel, constructing permanent retaining walls up to 65 feet high, and replacing the traffic signal at Canyon Country Poad. The project involves complex construction staging to keep the roadway in operation during construction, as it is a reliever route For EJ?-57.
136
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Ken has more than 30 years of experience in municipal and transportation engineering. He is experienced in all aspects of the preparation of PS&E specializing in transportation improvement projects, including Caltrans facilities. He has led the design of the storm drain improvements, temporary drainage and water line during construction, and water and sewer relocations for projects. I-le also is experienced in the preparation of the hydrology and hydraulic reports. Ken has been involved in the planning and design of multiple interchange projects in Caltrans facilities. nM[SBTA'nVE!lROJE €.TS
MENDEZ HISTORIC TRAIL/GREEN STREET BIKEWAY, WESTMINSTER Utilities lead responsible for utilities planning and coordination for this historic trail and Green Street bikeway project that will reduce vehicle travel lanes and creal:e a two-mile long Class IV bikeway along the western limits of the corridor. A raised median will be Incorporated to provide separation between vehicles and bicycles, and serve as a stormwater treatment for roadway runoff. Additional project improvements include pedestrian level lighting, correction of deficient driveways, ADA upgrades, pavement rehab, asphalt overlay, and curb ramps.
FIRESTONE BOULEVARD WIDENING, NORWALK
QA/QC For this roadway improvements project that will widen Firestone Boulevard to six lanes from Hoxie Avenue to ImperialHighway to accommodate the existing and projected traffic volumes. Currently, Phaselconsists of two lanes in each direction with 10-foot sidewalks, on-street parking, and a variable width median within a right-of-way of 110 feet. This phase will be widened to six lanes as well as maintain on-street parking, sidewalks, and adding bicycle facilities.
STATE COLLEGE BOULEVARD GRADE SEPARATION, FUILERTON Project manager responsible for storm drainage, sanitary sewer and water phases, and construction support services for this grade separation project. The sanitary sewer plans were split into the City of Fullerton sewer and the Orange County Sanitation District sewei- lines. The project includes a raili-oad bridge, special design retaining walls, pump station, signal and lighting modifications, parking lot site improvements, water and sewer relocations, utility coordination, survey and ROW. 137
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TR- IS'HAi 't(E1T14, PE
Trisha has more than 14 years of experience as a technical lead and project engineer for highway, local rcadway, active transportation and bicycle and pedestrian facility improvement projects, including Caltrans facilities. Her expertise ranges from preparing preliminary studies to developing the final PS&E for roadway projects.
She has a strong working knowledge of Caltrans standards, and has led teams in the development of multiple project initiation and project approval documents.
REr-RESE!'4TAllVfE !-)RC:>JECT:S
FOOTHILL PARKWAY WESTERLY EXTENSION, CORONA
Project engineer responsible for preliminary design, final design, and construction support for the two-mile extension of Foothill Parkway, from approximately 250 feet west of Trudy Way to Green River Road. The extension included a new four- lane roadway, three local street connections and widenings, bridges, retaining walls, modification of an existing dam, major storm drain facilities, utilitjes, a multi- purpose trail, and trailhead parking.
FIRESTONE BOULEVARD WIDENING, NORWALK
Civil engineer for this roadway improvements project that will widen Firestone Boulevard to six lanes from Hoxie Avenue to ImperialHighway to accommodate the existing and projected traffic volumes. Currently, Phase1consists of two lanes in each direction with 10-foot sidewalks, on-street parking, and a variable width median within a right-of-way ofl10 feet. This phase will be widened to six lanes as well as maintain on-street parking, sidewalks, and adding bicycle facilities. 1-605/KATELLA AVENUE INTERCHANGE IMPROVEMENTS, LOS ALAMITOS Project engineer responsible for preparation of a PSR-PDS and Project Report for proposed improvements at the 1-605/Katella Ave Interchange. Improvement alternatives included modifications to the interchange ramps and Katella Avenue to enhance traffic operations and improve pedestrian and bicycle facilities.
UNIVERSITY DRIVE ROADWAY WIDENING AND IMPROVEMENTS, IRVINE Project engineer responsible for preliminary design of various roadway improvements to University Drive. Improvements included widening the roadway from a four- to six-lane arterial, providing new sidewalk to improve pedestrian access to UC Irvine and San Diego Creek Trail, improving bicycle and pedestrian COnneCtiVitY) constructing retaining wallsi and prOVlding Water quality treatment. 1-405/SEAL BEACH BOULEVARD INTERCHANGE, SEAL BEACH Project engineer responsible For storm drain and general roadway design assistance for final plans, specifications, and estimates for the widening of the Seal Beach Boulevard Interchange at 1-405 in the City of Seal Beach. Iimprovements included widening the exit ramps to provide additional right-turn lanes, widening ramp intersections to provide dual left-turn lanes, and the widening of the 1-405 overcrossing approaches.
JEFFREY OPEN SPACE TRAIL (JOST) EXTENSION, IRVINE Project engineer responsible For the preparation of a PSR-PDS and Project Report for a proposed bicycle and pedestrian bridge connection of the JOST oyer 1-5 to connect the JOST Extension with the existing JOST north of 1-5. 138
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AARON- S!!.,,VA. PE
Aaron has more than12 years of experience in design and delivery of municipal and transportation projects. He is knowledgeable in both local agency and Caltrans design standards and has successfully delivered projects with sensitive and significant public outreach efforts. Aaron is recognized as an expert in the design of bike and pedestrian facilities, helping design and implement state of the practice solutions to improve active transportation saFety throughout California.
RE.'PRESENTA-f'i%/E PRO.JECTS
139
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Ravi has more than '1 years years of experience providing project managen'ient expertise in the design of highway and local inFrastructure improvements. He has served as civil lead, roadway, and draii'iage design engineer on numerous roadway improvement projects. Managing simultaneous projects, leading teams and building consensus are a few of the many strengths Ravi has developed as a project engineer. He is well versed at managing multi-agency, multi-discipline projects.
RE-PRES9i7,A,Tl',/E F'R'O.JECT'S
BAYSIDE DRIVE MULTI-MODAL IMPROVEMENTS, NEWPORT BEACH Drainage/roadway design engineer for this improvement project in Newport Beach.
Mark Thomas is providing engineering, geometric and transportation design services to complete this this roadway project that will greatly improve pedestrian saFety, bicycle connectivity, and overall vehicular and multimodal operations. Key services include Caltrans approval and permitting, pavement rehabilitation, complete streets/ urban design, and bike/ped improvetents.
US-101 HOV & US-101 REHABILITATION PROJECT, SANTA BARBARA Project engineer responsible for design services to evaluate geometrics for this $300M, 4.5-mile HOV widening and pavement rehabilitation project. 'rhe project involves the preparation of PS8iE for highway and interchange improvements along US-101 From Cabrillo Boulevard to Padaro Lane. Project elements also include reconstruction of two interchanges with left-lane off-ramps, replacement of tliree bridges oF FEMA-regulated creeks, retaining walls along the sea cliff, sound walls, and pavement rehabilitation.
QC LOOP 20% DESIGN AND GRANT APPLICATION, ORANGE COUNTY Project engineer responsible for developii'ig 20% conceptual design plans and an ATP grant application for construction of the QC Loop Segments O, P, Q of this regional trail system. The project is a 2.7-mile Class I multi-use path adjacent to Coyote Creek flood channel. The project: includes two bridges over the channel, three roadway/highway undercrossings, three railroad undercrossings, and three roadway at-grade crossings.
STATE COLLEGE BOULEVARD GRADE SEPARATION, FULLERTON Project engineer responsible for the development of the grade separation design and preparation of final PS&E for construction, drainage design, drainage plans and profiles, and hydrology and hydraulic calculations. The project includes a railroad bridge, retaining walls, pump station, signal/lighting modincations, parking lot site improvements, water/sewer relocations, utility coordination, and right of way.
SR-47/FRONT STREET INTERCHANGE, PORT OF LOS ANGELES
Deputy project manager responsible for tne PS&E for the SR-47/Front Street/ Harbor Boulevard Interchange modification to alleviate congestion and provide a direct connection to the existing West Basin Container Terminal Facility for shipping terminal operators in the Port of Los Angeles. Improvements include widening on- and off-ramps for additional capacity and an increased acceleration/weave length.
The realignment requires adding several retaining walls, the abandonment of the existing structure (Harbor Boulevard OFF-Ramp Undercmssing), the remova) of the inactive portions of the Pacific Harbor Line, and minor realignment of Knoll Avenue. 140
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BILL ZIMMERMAN, PE, TE, PTOE
Psoyhcr rVb\mheiin
Summary
Mr. Zimmerman has 30 plus years of experience in traffic, highway, and transportation projects. His professional design experience includes traffic management/project control, traffic operation systems, communication systems, incident and verification systems, traffic studies, traffic management plaris, planning studies, highway design, arterial design, local street design, and municipal engineering.
Bill has also provided project management, project engineering, and design for several state and local highway/roadway projects that include traffic operation and communications systems, interchanges, and major intersections. He also has extensive experience in the production and preparation of PS&E projects.
Pro/err Experience
aai
. Years wittt'firm: 21
VeanwlthOthe;olmis: 10
iducath>n/Tntnfng:
a.s. Civil Engineering - Universlty of
Colorado,Eioulder, CO
Lkenses/Certlfiaitions:
Registered Civil Engineer:
California - #48667
Registered Traffl,c'Eqgineer:.
.(:allfornia - #22S4
Interim City Engineer, Norwalk, CA. Iriterim City Engineer responsible for City Staff management, developing 8-year CIP, City representative, Funding Manger, project management, consultant management, Design ReVieW, traffiC engineering and support, CIP management. As Interim City Engineer, responsible for City issues, attending and presenting at City Couricil and Commission meetings, attending Public Workshops, and represent City at inter-agency meetings. In addition, responsible for seeking Federal and State funding for CIP projects from Caltrans and MTA.
Contrad Traffic Engineer, Signal Hill, CA. Contract Traffic Engineer for the City. Responsibilities include: City - Wide Speed Zone Studies, project studies, traffic studies, development studies, public presentations, plan reviews, study reviews, traffic signal management, traffic signal design, Consultant Management, signing and striping plan, stop sign warrants, signal warrants, lead traffic safety committee, funding management, resident interface, neighborhood traffic calming programs, City Council and Plahning Commission attendance, and public forum presentations,
Firestone Boulevard Bridge Reconstructior3, Nonvalk, CA. Project Manager responsible for preparation of the Request for Authorizatiori (RFA) for the initial project and the amendment, street light design, and storm draip design. The project RFA included project Preliminary Engineering (PE), ROW, and Construction Obligation through Caltrans District 7 Local Assistance, The project was funded through the HBP program (Federal), In addition, the City of Nomalk requested additional fundfng for a storm drain line and water line relocation as well as additional ROW. W.G. Zimmerman Engineering was responsible for applying and submittal of the forms to acquire and obligate additional funding for the project.
Magnolia Avenue and Olive Avenue Traffic Model for Bridge Reconstruction, Burbank, CA. Project Manager responsible for preparation of a Simulation and Model of 2 !4 miles of roadways in downtown Burbank. The project included the area bounded by Front Street on the east and Victory Boulevard on the west.
The project modeled over 10 intersections including the 1-5 ramp for existing conditi6ns and future conditions.
SlMTraffic and SYNCHRO were used in the analysis to determine future street geometry for Magnolia and Olive Avenues. ATraffic Reportwas developedto incorporate into the Project Study Report, -', ='K'<=\2:7y')a '.ir21<-'=:';?.:<>;='::2a':=i-:,a,':';B - 141
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RlcHARD GAiWN, Vice President of GPA, has been mariaging the environmental process for projects in California since 1995. Mr. Galvin's proactive and organized approach to projects and his understanding of the environmental process have gained him the trust of numerous clients, including public agencies and private engineering firms. He is an expert on the envtronmental documentation prOCeSS and jtlOVeS documents through the approval process quickly and efficiently. Mr. Galvin has worked with local, state, and federal agencies throughout California, including the California Department ofTransportation (Caltrans), the Los Angeles County Metropolitan Trahsportation Authority, Federal Transit Administration, Federai HighWa7 Administration, and numerOuS counties and CitieS. Mr. Galvin previously WOrked far Caltrans (District 7), where he was responsible for managing the environmental process for several major highway projects.
He has extensive Caltrans knowledge arid is extremely familiar with their process.
EDtKATIONAi BACKGROUNt):
a B.S., Environmental Science, California State
University, Chico
PROffSSIONAk EXffatNCE:
a GPA Consulting, Vice President and Principal
Planner, 2007-Present
s PMC, Sentor Environmental Planner and Office
Manager, 2001-2007
s California Department ofTransportation
(District 7), Associate Environmental Planner,
1995-2001
bridge. Mr. Galvin was the Project Manager,
overseeing the completion of the PES form and
coordination of the review and approval process
through Caltrans to receive a Categorical Exclusion. 6'h Street Park, Arts, River, and Connectivity
Improvements, Los Angeles. The 6'h Street Viaduct
Division of the City of Los Angeles Department of
Public Works, Bureau of Engineering, in coordination with Caltrans, propose to create a world-class public space in areas beneath and around the 6'h Street
Viaduct between Mateo Street to the west and
United States Highway 101 to the east in the city of Los Angeies. Mr. Galvin is managing the preparation of technical studies as a supplement to studies that were prepared for the 6'h Street Viaduct Replacemerit Project, including studies related to biological
resources, cultural resources, visual resources,
hazardous materials, traffic, air quality, noise, and community impacts/rglocations. He will also oversee
the preparation of the environmental document,
anticipated to be an Environmental Impact Report
and Environmental Impact Statement Addendum.
/Vr+tl.JmONS:
a Association of Environmental Professionals
Stu:c"rto Psoiicn:
Firestone Boulevard Bridge Widening Over San
Gabriel River, Norwalk. The City of Norwalk proposed to widen the Firestone Boulevard Bridge to improve traffic circulation. GPA prepared an updated
Preliminary Environmental Study (PES) form,
coordinated the National Environmental Policy Act
(NEPA) Revalidation process, and obtained regulatory permits pursuant to City and Caltrans requirements.
GPA also completed regulatory permit compliance
monitoring during construction. Preventing birds
from nesting on the bridge, ahd bats from roosting in the bridge, was a prirriary concern dtJring the
construction phase. GPA coordinated closely with the City prior to and during construction to implemeni appropriate measures and monitor permit
compliance. GPA surveyed for birds and bats,
installed and maintained bat exclusion measures, and assisted the City with rrleasures to prevent birds from nesting on the bridge. Mr. Galvin was the Principal-in- Charge,
California Street Bridge, Ventura. The City of Ventura proposed to replace the bridge railing with new
ornamental railing and install decorative streetlights alongthe pedestrian walkway on the west side ofthe Interstate 710 South Corridor Bikeway, Los Angeles County. The Los Angeles county Metropolitan
Transportation Authority proposed a bikeway project along the Interstate 710 Corridor. Mr. Galvin is the Principal-In-Charge, overseeing the completion of a Mitigated Negative Declaration, associated technical studies, and public outreach.
United States Highway 101/Palo Comado Canyon
Road Interchange, Agoura Hills. The City of Agoura Hills proposed to reconfigure the interchange to
accommodate existing and future traffic, and to
provide ihcreased safety for vehicles, bicycles, and pedestrians. Mr. GaMn managed preparation of the
technical analysis, as well as the Initial
Study/Environmental Assessment in Caltrans' format.
-GIP -A-
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V. R. Nadeswaran, PE, GE, ENV SP
Geolechtiical Principal / QA/QC Reviewer
Emphasis
* Roadway Widening and Rehabilitation
* New Pavements and Paveinent Rehabilitation
* Pedestrian Crossings
* Storm Drain and Sewer Improvements
* Diticult Project Sites
* Coordination with Mtiltiple Stakeliolders
Ediicalion
}987/MastcrofScicnce/Soil MechanicsAlniversity of
Cambridge England
1985/BachelorofScience/Civil Engineering/University of
Mora)uwa
Professional Registratton
2015/Profbssional Engineer/AZ/59570
1998/Gcotechnical Engineer/CA/2390
1993/Professional Engineer/CA/C5 1057
Professional Overview
Mr. Nadeswaran has nearly 30 years of experience in geotechnical investigations for infrastrucLurc projects, including streets, higliways, freeways, )yridges, and interc)ianges; rail and transit; ports, liarbors and airports; and water infrastrucUirc, including pipelines, water treatment plants, and ptiinp stations. He has served as geotechnical manager or principal for ntiinerotis projects that reqtiired conventional to complex analyses and had difficult and tiniqtie site conditions requiring a wide variety of field investigation teclmiques. l-le has directed and completed geotechnical ivork sticcessfii!ly on many projects that required coordination witli multiple stakeholders or had oversight by mtiltiple agencies.
Professional Experience
143
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James Slgnore, PhD, PE
Associate Pavement Engineer
James has been in the pavement field for over 20 years. He specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans, and for heavy vehicle loading applications at airfields and ports. He has spent Years researching pavement materials, having directed a state-of-the-art AMRL cenified and Superpave mix design equipped research laboratory, and is well versed in state and local pavement practices and specifications. James has taught National Highway Institute's and American Society of Civil Engineer's 'Techniques for Pavement Rehabilitation" seminars to practicing engineers for 17 years. He taught graduate courses in pavement engineering at San Jose State University and many of his former students are civil engineers at Bay Area local agencies.
Representative Projects
Ctlaka%o Street Rehabilitation, CitV Of South,Gale, Callfprnia Pavement Engineer. NCE, serving as a sub-consultant, perFormed a pavement analysis and field evaluation, conducted coring and laboratory testing, performed pavement analysis and design services, and developed pavement rehabilitation and preventive maintenance recommendations for the street. NCE performed analysis in accordance with the Greenbook and Caltrans Highway Design Manual and reviewed the traffic index report. NCE developed pavement structural section. pyjois-is SttsetReiurfaclng Pnogam. aty of tncinitss,caiir*rnia Lead Pavement Engineer. NCE, serving, as a sub-consultant, performed pavement inspeCtions, evaluations, and testing, and provided resufacing and rehabilitation recommendations for 12.86 miles of roadway. The pavement condition index (PCI) for these roadways varied from O to 88. The program encompassed mostly two-lane streets (67 streets) with five four-lane streets and one five-lane street. The City's last pavement management program update was conducted in 2009 and the PCIs were extrapolated from that point forward.
2018Streat. Rehabllltatk>n program, City 5f Satl Marino, C*ll%rnlti Pavement Engineer. NCE provided pavement evaluation and design services for vatious sections of five roadways with pavement condition index (PCI) of under 20 for the City. A pavement condition survey was conducted with distresses identified along With areas far potential babe repairs. Coring, sampling, and laboratory testing was performed and a paVement design and soils Investigation memorandum was prepared. The memorandum included potential treatments with a focus on sustainable treatments and cost saving measures. Technical specifications were provided.
Phase 1 Coast Village Road/N;nh Mmm;on/Olive Mill Road/US401 IntermdiQn ROundibout PtQ)Kt. elt7 dfStlnffl Oatbarai eailfamia
Pavement Engineer. NCE, serving as a sub-consultant, is part of the T that js proViding Phase 1 of the Coast Village Road/North Road/LIS-201 Intersection roundabout project, which approval/environmental document and the permit engineer the City of Sama Barbara. NCE's role is to prepare a draft and geotechnicat report following Caltrans guidelines for review and City, County, and Caltrans. This involves reviewing available investigatlon ihformation from at or near the Olive Mill report will include preliminary recommendations regarding pavement structural sections, seismlc hazards, and yall foundatlo5 Registratkrns and c*rti4icati@ns
Professional Engineer -Civil, CA #62(i47
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Lam Le
Project Surveyor/ Director of Mappjng
Mr. Le has over 23 years of experience as a Project Manager, Project Surveyor and CADD operator.
Hls technical experience includes CAD drafting using CAiCE, MicroStation InRoads, AutoCAD uslng SoftDesk, creatlng DTMs for earthwork quantities, road proflling, creating coordinate geometry figures for boundary analysis, computer-aided design and drafting. Mr. Le's duties include project management and coordination along with field support on multiple projects. He has provided multiple legal descriptiops for easements, lot line adjustments and property descriptions and has done extensive title analysLi for property establishment and ALTA Surveys.
Project Experience:
Crenshaw Boulevard Rehabilitation - Torrance, CA
September 2013 to December 2013, Director of Field Operations Project Surveyor responsible for the Design Topographic Survey portion of this project. Cross sections were takeh at 50' intervals to document deteriorated pavement on Crenshaw Boulevard from Sepulveda Boulevard to Skypark Drive and from Pacific Coast Highway to the south City limit. As provided R/W base mappin@ based on found centerline monuments.
Bayside Drive Topographlc Survey - Newport Beach, CA October 2017 to December 2017, Project Surveyor
We performed a field topographic survey of a 1.3 mile segment of Bayside Drive from East Coast Highway to Jamboree Road-Marine Avenge in the city of Newport Beach. The roadway is a secondary arterial thatserves as direct access to homes, a collector for several neighborhoods, bypass to Coast Highway, and scenic pedestrian and bicycle corridor. We performed a field topographic survey ofthe proposed project site to document existing site topography arid planimetrics. Substantial visible improvements were located within the street right of way, includlng utilities, manholes, valve covers, utilit9 vaults and covers, sign posts, signs, trees, utility poles, traffic signal poles, cross gutters, local depressions, catch basins, driveway openings, sidewalks, corner access ramps, fire hydrants, parkway drains, etc. Visible indications of surface utilities lying within the project limits were located, as will accurate lid/rim elevations for drainage structures present. Street cross sedions were taken at 25 foot intervals. The standard cross sectional data will consist of a back of walk elevation, Top of Curb, Flow Line, Gutter Lip, and crown for both sides of the street.
Anxa Avenue Rehabilitation - Torrance, CA
January 2017 to March 2017, Project Surveyor
Performed a field topographic survey of Anza Avenue in the city ofTorrance. Anza Avenue is a north-south arterial that serves Torrance and the South Bay region. The segment from 190'h St to Sepulveda Boulevard is a four-lane roadwaywith center turn lanes and carries approximately 26,000 vehicles per day, We performed a field topographic survey of the proposed site to document existing site topography and planimetrlcs. Substantial visible improvements were IOCated withlri the street right Of Wag, including utilities, manholes, valve covers, utility vaults and COVerS, sign posts, sigris, trees+ utility poles, traffic signal poies, cross gutters, local depressions, catch basins, driveway openings, stdewalks, corner access ramps, fire hydrants, parkway drains, etc. In addition, the horizontal location of all existing striping, STOP Bars, etc. were also horizontally located.
Visible indications of surface utilities lying within the project limits were located, as will accurate lid/rim elevations for drainage structures present. Cross Section elevatlons were taken at 50 foot intervals, Contours were also generated at 1-foot intervals. The staridard cross sectional data consisted of a back of walk elevation, Top or Curb, Flow Line, Gutter Lip, % paint and CrOWn far bath SideS Of the street. ThiS topographtc SurVe%l eXtended tO a minimum of 50 feet beyond the project limits and side streets, .::J:)1#*.a :.'- . '.,=<4';>-'- "' aa{aax ;
145
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83 Swanneri Right Of Wag Project Development Lead
BJ Swanner leads Epic's Right of Way Project Development services and provides coordination with clients and project stakeholders in the public and prlvate sectors.
He is the key designer of the company's proprietary cost-estimation and project- and property-managementsystems-collaborative tools that benefit clients by facllltatlng geospatia) data synthesis, data analysis, mapping, database management arid software development and implementation. BJ is proficient at discussing right ofway complexities at the project planning and design phases, as well as represents clients at community meetings to explain the ROW process.
Relevant Projea txpqriance
Nogata Street-South arade Separatlon, Alameda Conidor East Constnidion Aullrurlky (AC[$) GIS iftta!iiag(!fa rhn T-rirteam provided eXtensi:Ve right ofwaVSenlices for this Caltrans oversight project. To help ensure the proJectwould starton schedule, our team obtained two rigl'it of entries, 32 construction easements, 51 permanent easements, and four full-takes. The GIS team prepared maps and exhibits to assist property owners with understanding how their properties would be affected, prepared exhibits to help utilities understand the locatloh of their easement rights within larger easement areas and performed consistency check on plats and legals prepared by the surveyor. Epic obtained property possession through both purchase agreements and "possession and use" agreements. Our services also included title repom, appraisals and reviews, acquisition, property relocation, escrow, litigation suppon, utility relocations and Caltrans certification, G1ltlVR "iffl"@t RilJ@i Lpl---------5 BJ provided the Caltrans Right Of Wa%/ Data Sheets for this project in which Epic also coordinated title, appraisal and appraisal review services, performed acquisition negotiations, relocation assistance and OVersaW eSCrOWS. SiX properties were impacted, One Of WhiCh inVOIVed relocating several eXOtiC animals (including two camels) and their living quarters. Acquisitions induded three permanen.t easements for Riverside County Flood Control and Water Conservation District access, four easements for slope and drainage and seven temporary construction easements. All acquisitions were voluntarily completed. Epic obtained Caltrans Certification 1.
This complex projectlnvolved constructionof a grade separation bridge for Valley View Avenue from existing Burlington Northern and Santa Fe Railway Company (BNSF) tracks by creating an undercrossing of Valley View Ave at the intersection with Stage Road. The endeavor was a coordinated effort between the City of Santa Fe Springs, the Cite Of La Mtradai Caltrans and BNSF. It utilized Federal, State and local funding. 83 and hiS team put together aerial maps showing the project take areas, drafted simple text to outline the project plans and provided other depictions to heip the property owners understand the during and after conditions.
SR-79 Reai%nrmnt p4t.o, RhiersAde County Transportation Commission 4RCTC}, Rldlt (ifWay Lead: BJ oVersaW the Caltrans Right of Way Dala Sheets and a Draft Relocation Impact Report for the SR-79 Realignment project. The project proposed to realign SR-79 in San Jacinto, Hemet and Winchester from two to four lanes between the areas north of Ramona Expressway to just south of Domenigoni Parkway. Three alternatives Were Studied at the beginning Of the project. Once a preferred alternative WaS selected, Epic prepared and updated Final RlghtofWay DataSheetsaswell as a Final Relocation ImpactReport. Eplcperformed a thorough reviewofover200 parcels and analVzed the property impacts anticipated, The parcels identified covered a variety ofpropertytypes includingresidentiel, business, industrial, agricultural, outdooradvertlsing signs, an outdoormarketplace and a mobile-home-park. Acquisitions Involved full and partial takes.
SR-710 NOnh Study, Altemalmas Ana%sk, Project %port p*ratkin & tnVironmentat Studie$ 00(umentatlon* tXM Ange €es (alnt7 MtltrapOllkmt TiiiibpuikikloiiAuklrutiiy {Mvliu}, Ulk (!lan.yar. [lJ ziid the Epic team developed a GIS databaseofproperties potentially impaded by proposed transit alternatives, They provided an impact analysis and cost estimates to support the Level II Screening phase of Alternatives Analysis. The team conducted comparable sales studies using GIS to identify the most geographically and temporally relevant property sa(es related to the project, BJ was also responsible for conducting right of way impact analyses in support of right of Wag data SheetS, the Project Report, the Relocation Impact Report and the Environmental Impact Report. In addition, EpiC aSSiSted the environmental and engineering teams with community outreach and engineering cost estimates.
SR-14 & Palmda@ alvd Interchange, PSR-PDS, Clty oflalmdale, Projad Managari BJ served as proJect manager for the Epic team as It compiied a GIS database of impaded pnoperties based on engineering deslgn. Epic administered the Epic Land Solutions Cost Estimator IELSCE) database for the project team. Epic developed a Conceptual Cost Estimate - Right of Way Component for multiple alternatives in support of PSR-PDS.
aty of Corona, Auto Ceqter Drive Grade Separatkin - ADS Nhinager: BJ provided Caltrans right of way data sheet support and GIS mapplngservices forthis Caltrans-oversight roadway bridge project impacting 11 properties. Epicalso provided title services, acquisitions and negotiations, eminent domain support, utility coordination and projectcenification. "5rl,=:=,.C.,;ia / .-?f.:.:'2=,="",,-, a-m.
146
REQUIRED FORMS
WecompletedtheforrnstheCityhasincludedintheRFP, wTththeexceptionof Exhibit10-A,whichis completedaftercontractnegotiations,and Exhibit17-F,whichiscompletedattheendoftheproject.
92.147
N/A at Proposal Stage
EXHIBIT 10-A
A&E CONStTLT ANT FINANCIAL DOCUMENT REVIEW REQUEST Caltrans Division of Local Assistance
(Completed by Local Agencies, One per Contract)
(For New Proposed A&E Consultant Local Agency Contracts of $150,000 or Greater) (For Amendments, use only when there are additional subconsultants or changes in ICR) EMAIL TO:
California State Department ofTransportation Date:
Independent Office of Audits and investigations Federal Project Number:
conformance.review(aldot.cn.gov
Attention: Audit Manager, Extemal Contracts-Local Agencies The following applicabledocurnentsareattached forproposed A&EConsultant Contract No. proposed Contract or Amended amount of $ , with
at a
(Priim Consultant's ill legal mme)
The Project Description is (identify if an Amendment or a New Contract):
Participation Amounts for Prime and all Sub-consultants on this contract are:
Consultant's Name
Participation
Amount
Category 1, 2, 3, 4, 5
or N/A (see below)
Ca1trans ICR Acceptance
ID # (ff available)
Note: Adil pages if necessary. N/A appliai to Consulian s wiih panicipaiion amount less ihui 5150,000 I verify that we have received from the prime & sub-consultants on this contract and are forwarding to A&I, the financial documents that meet A&I's minimum requirements for contracts > $150,000* (as listed below) as well as the financial documents required under each Consultant's Category Requirements as specified in the Exhibit 10-A Checkhst:
Minimum Requirements
l) A&E Consultant Financial Document Review Request Letter (Exhibit 10-A) - Completed for each contract, by Local Agency
2) CostProposals(ExamplesatExhibitlO-HlthroughlO-H4)-CompletedbyConsultants 3) ConsultantAnnualCertificationofJndirectCostsandFinancialManagementSystem(ExhibitlO-K)- Completed by each Consultant (Except for firms requesting the Safe Harbor Rate) 4) PointsofcontactforLocalAgencyandPrimeConsultant
Name Si@iature
Title
Name of Local Agency and Department
Address
*Consultants with multi-year Contracts that begfn at $150,000 or more, with Indirect Cost Rates (ICR) thatchange every year are required to foilow thesame minimum and category requirements for each flscalyear ICR proposed.
July }2, 2018
Page l of 3
148
Local Assistance Procedures Manual Exliibit 10-A Checklist CALTRANS A&I FINANCiAL DOCUMENT REVIEW REQUIREMENTS
FOR ARCHITECTURAL AND ENGINEERING (A&E) CONSULT ANTS
ON LOCAL GOVERNMENT AGENCY CONTRACTS
All Prime & Sub-consultants must submit Ihe following minimum requiremems for contracls > $150i(100i i ) A&E consuiiani Financial Document Review Request I_eller (Exhibit 10-A) - Campleled by Local Agency ror each COnlThCt (/J 2) Cost Pmposais (Examples at Exhrbit )O-ill rhrough 10-174) - Complered by Q:rwiltanrs 3) Consuilant Annual Certification or Indirecl Cosls and Financial Management System (Exliibi( )O-K) - Completed by each Consulranl (except pr fims requesling Safe HarborRale)
4) Local Agency and Prime Consullat's Points ofContact qnol ('a €tgoriei 1-3
T7pe or Financtal Dacumenls and Information
forilCR FYE proposed "
CATEGORY li
Firms wllh
' Cognlxani
Approval Letter
rorlCRFYE
proposed
CATEGORY2i '
Flrms w11h
Camans - '
Acceplmce 10 '
Number for ICR '
FVE proposed " '
CATEGORY3i
Flrms Requesllng,
Safe Harbor Rate
(!iHR)
CATEGORY 4i
: Caitraets > '
$150Kto<$1M
BB4 parllelpallng
amaunls> to
'$150K
C ATE(iORY Si
Conlraeti2 $IM
B4 parilelpatlng
amounri k $150K
Foral PrlnmandS6coisullan €i
rogniunl Appmval Letter for the FYE pmposai (issued by cognizant stare. vliidy fs based on !.ncarion ofAccoumtng Records as srated /n AASHTO 'C)
/
:alh'am' ICR Acceptance ID #s for ICR FYE pmposed " /
/
+
'AR Compliant rndirect Cost Rate (ICR) Scliedule including FAR Refevnces uid Disclosuie Notes (2)
lu :rrie:a0rlCl,eOsnsS1olfll,arnllnlnellCIS: mha:l,e(aa,,IC,PflA ,Alllcld,fil(edlt..lCIRa,,RlnelpOln:l(2g)'e01llraCt if 2 'rior Year ICR Schedule /
/
/
/
/
/
/
IASHTO IntenialControl Questionnaire (TCQ) Appendix B (3) / 'osl Closing Trial Balance (4)
facation/Sick Policy
3onus Policy
;xecuiive Compensation Analysis (ECA) (4)
'icvailing Wage (PW) Policy For PW contracts (5) / / / * I * / When applicable, additional documents may be requestedi iupplementalreconciliiition schalulc (to lie the proposed ICR Schedule to rrial Balance) (4)
/
:hartofAccounls
ncome Stalemenl (4)
..abor Summary Repod (6)
lelaled Parly Rent Analysis (4)
/ehtcle, Equipment, and Other Direct Costs Schedules (4) iaFe Harbor Rate Documenlsi
:onsullantCerlificalionofEligibililyorConlractCosts and Financial Janagement System (Allachment IR)
AdditiotwlDocumentsRequited 2 2 2 3 8
July 12, 2018