Agenda packet, first session — South Lake Tahoe City Council, April 5, 2022 (part 2 of 3)

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011545 YUGEN CUISINE MARTINEZ MICHELLE P

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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 5, 2022
Agenda Item #: 13
Agenda Item: Contract for the Supply and Installation of LED Lighting Retrofit Assemblies for US 50 Between Trout Creek and Ski Run Blvd. With Advanced Lighting Services, Inc.

Executive Summary: Subsequent to Council direction at the December 7, 2021 City Council meeting, staff amended the Lake Tahoe Blvd Bike Trail specifications to include 2,700k temperature LED fixtures in the project versus the originally specified 4,000k temperature; and developed a Request for Proposals (RFP) to retrofit the US 50 Corridor Metal Halide and LED light fixtures between Trout Creek and Ski Run Boulevard.

Projects associated with the City’s Climate Action Plan (CAP) goals and objectives are a priority of the City Council. As such, Staff is recommending the creation of a 301 CIP account and the appropriation of necessary funds, including a project contingency (10%) from undesignated general fund reserves (36300) for purposes of awarding the contract to Advanced Lighting Services of Dublin, CA.

Staff recommends awarding the Base Bid and Additive Alternates 1 & 2. By doing so, the public pedestrian lighting segment between Trout Creek and Ski Run Boulevard would be standardized and provide dark sky color temperature conformity throughout that particular segment of US Hwy 50.

Requested Action / Suggested Motions: (1) Pass a Resolution appropriating funds for the award of a Public Works Contract for LED lighting retrofits to Advanced Lighting Services, Inc. either: A) for the project base bid amount of $87,845.43 and 10% contingency of $8,784.54; or B) for the project base bid and additive alternates 1 & 2 amount of $150,418.15 and 10% contingency of $15,041.82; and (2) Pass a Motion authorizing and directing the Mayor to execute an agreement with Advanced Lighting Services, Inc. for the selected amount.

Responsible Staff Member: Jim Marino, Capital Improvement Program Manager Responsible Staff Member: Jim Marino, Capital Improvement Program Manager (530) 542-6027 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report_LED Lighting Retrofit_US 50 and Ski Run Boulevard Pedestrian Lights.docx 02-LED Retrofit Location Map
03-Bid Results
04A-Resolution - Base Bid Only.docx
04B-Resolution - Base Bid Plus Alts 1 & 2.docx
263
05-Agreement with Advanced Lighting Services.docx
264
Council Agenda Report April 5, 2022 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: April 5, 2022
Title: Contract for the Supply and Installation of LED Lighting Retrofit Assemblies for US 50 Between Trout Creek and Ski Run Blvd. With Advanced Lighting Services, Inc.

Location: US Hwy 50 Corridor Pedestrian Lights – Trout Creek to Ski Run Blvd Responsible Staff Member: Jim Marino, Capital Improvements Manager (530) 542-6027 Background: Most of the City’s arterial and collector class roadways which include adjacent sidewalk or class 1 bicycle trail components, typically include pedestrian lighting for purposes of safety.

Example locations across the city in which LED-based pedestrian lighting have been installed are US Hwy 50 (Stateline Redevelopment Area), US Hwy 50 (Linear Park segment), Heavenly Village Way, Ski Run Boulevard, Pioneer Trail (US 50 to Larch), Al Tahoe Boulevard (Johnson to US 50), Sierra Boulevard, Bellamy Court, and Transit Way. Proposed future projects that will include LED pedestrian lighting are the US 50 Safety Project (Trout Creek to South Wye), Lake Tahoe Boulevard Class 1 Bicycle Trail Project (Viking Way to South Wye), and the Johnson Boulevard Streetscape Project (Al Tahoe to US 50).

The City of South Lake Tahoe owns and operates approximately 150 pedestrian light fixtures which currently utilize 175W metal halide bulbs on the US 50 corridor between Trout Creek and Ski Run Boulevard. Given the wattage, the high energy usage, the maintenance issues, and lifespan of metal halide bulbs, the department is considering converting the assemblies to LED systems. LED retrofits will provide the same safety and lighting as the current system but will have longer lifespans and provide the City with significant energy and financial savings.

At the October 19, 2021 City Council meeting, staff presented a recommendation to award a contract to Huntington Beach Electric Inc to retrofit approximately 150 Metal Halide pedestrian light fixtures with LED lighting assemblies for purposes of energy savings and reduced maintenance. The item was pulled for discussion. Discussion centered around a general desire by city council to explore the feasibility of dark sky compliant lighting retrofit at all existing city owned and operated lighted areas such as pedestrian trails, roadways, parks, facilities, and walks. The discussion resulted in the City Council reaching consensus to formally reject the bids for the metal halide retrofit until a larger discussion considering dark sky lighting initiatives could be brought forward. City Council directed staff to return at a future date with a presentation on dark sky initiatives and dark sky lighting.

Per Council’s direction, staff organized a presentation by Mr. Michael Marlin; IAU Dark Sky Ambassador and IDA Dark Sky Delegate to provide a presentation at the December 7th 2021 City Council meeting regarding changing the city’s pedestrian lighting from 4,000k to 2,700k or lower temperature. Upon hearing the presentation and subsequent discussion, City Council directed staff to:

1. Re-bid the retrofit project utilizing a 2,700k or lower temperature specification

2. Incorporate 2,700k temperature fixtures in the upcoming Lake Tahoe Boulevard Bike Trail Project

3. Upon final selection of color temperature standard, develop engineering standards for all public pedestrian lights for such

4. Planning Department to develop dark sky standards (2,700k or lower) for all private development. 265
Council Agenda Report April 5, 2022 Page 2 of 3
Issue and Discussion: Subsequent to Council direction, staff amended the Lake Tahoe Blvd Bike Trail specifications to include 2,700k temperature fixtures in the project versus the originally specified 4,000k temperature and developed a Request for Proposals (RFP) to retrofit the Hwy 50 Corridor Metal Halide light fixtures.

The RFP included a base bid and two additive alternates for consideration. The base bid is to supply and install four (4) test fixtures (two 2,700k and two 2,200k) for evaluation at two separate locations within the project area. City will evaluate the two different colors and select one color temperature for the overall new color standard to be applied to all existing and new lighted public pedestrian trails and walks. Once the color has been determined, the remaining base bid scope is to retrofit the 126-metal halide light fixtures to the selected color.

To provide color conformity in the area surrounding the base bid work, staff included two additive alternates as follows:

Additive Alternate 1 would include the change out (retrofit) of existing LED fixtures within the Harrison Avenue business district. Sixty (60) existing LED 4,000k assemblies would be changed to the chosen color temperature of the base bid.

Additive Alternate 2 would include the change out (retrofit) of existing LED fixtures within the El Dorado Beach to Ski Run zone. Twenty-eight (28) existing LED 4,000k assemblies would be changed to the chosen color temperature of the base bid.

Attachment 02 provides a project area map for the Base Bid and Alternates.

Staff released the RFP to the public on January 10, 2022. One hundred and twenty-eight (128) contractors licensed to perform the project were notified electronically of the RFP, and nine (9) builders exchange sites were also notified. Thirty-two (32) prospective bidders downloaded the documents.

Electronic submittals were received by the Department of Public Works on February 11, 2022. The department received five (5) proposals. The proposal costs are detailed in Attachment 03.

All submittals received were distributed to the three (3) members of the City’s evaluation team. Each one of the team members independently evaluated, then numerically scored each proposal based on criteria set forth in the RFP on a best value basis. The scores of the evaluators were then added to achieve a cumulative score which provided the ranking. Table A below lists the scoring/rank.

Rank Firm Cumulative Score
1 Advanced Lighting Services 272.0
2 Winters Electric 235.0
3 Bear Electrical Solutions 226.0
4 Huntington Beach Electric 188.0
5 LEDi21 55.0
Table A – Evaluation scoring and rank
Upon review and scoring of the proposal submitted by Advanced Lighting Services, staff has determined Advanced Lighting Services materials proposed are acceptable, and they effectively understand the scope of work required to provide the LED retrofit services for the project as specified by the RFP.

1 LEDi2 submitted a line-item cost proposal, but did not submit any other information that was required by the RFP 266
Council Agenda Report April 5, 2022 Page 3 of 3
Financial Implications: Currently, the project is unfunded. It is Staff’s understanding that projects associated with the City’s Climate Action Plan (CAP) goals and objectives are a priority of the City Council.

As such, Staff is recommending the creation of a 301 CIP account and the appropriation of necessary funds, including a project contingency (10%) from undesignated general fund reserves (36300).

Of question is the Council’s desire to appropriate funds for Additive Alternates 1 & 2. Staff recommends the dark sky color transition to the areas defined within the boundary of the base bid and additive alternates (see attachment 03). By doing so, the public pedestrian lighting segment between Trout Creek (Meeks Lumber) and Ski Run Boulevard would all be standardized and provide dark sky color conformity.

Table B below defines the budget appropriation depending on selection. Staff has included two resolutions for consideration depending on selected scope (Attachment 04).

Base Bid Only Award
From:
(Fund)
Contract
Amount
Ten Percent
Contingency
Total Budget
Appropriation
Transfer to:
36300 $87,845.43 $8,784.00 $96,629.43 301-XXXXX - 48030 Base Bid and Additive Alternatives 1&2 Award
From:
(Fund)
Contract
Amount
Ten Percent
Contingency
Total Budget
Appropriation
Transfer to:
36300 $150,418.15 $15,041.00 $165,459.15 301-XXXXX - 48030 Table B – Fund Appropriation
Environmental Considerations:

The project is considered Categorically Exempt (CE) from review under CEQA under CEQA Guidelines section 15302 “Replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.”
A Notice of Exemption will be filed.

Policy Implications: Retrofitting pedestrian lighting with LED lights will result in energy savings and greenhouse gas reductions that will advance the goals in the City’s adopted Climate Action Plan. 267
1 268
Item No. Submittals Required
Line Item Cost Proposal
Product and Work Plan Submittal
Product Manufacturer Proposed
Product Warranty
Local Contractor (less 5%)
Item No. Bid Item Unit Qty. Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Base Bid ‐ Metal Halide to LED 2700k ‐ US 50 Trout Creek to Ski Run 1 Base Bid ‐ Performance Bonds LS 1 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $2,350.02 $2,350.02 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $750.00 $750.00 $65,900.00 $65,900.00 2 Base Bid ‐ Traffic Control LS 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $2,350.02 $2,350.02 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $750.00 $750.00 $5,000.00 $5,000.00 3 Base Bid ‐ Payment Bonds LS 1 $1,200.00 $1,200.00 $500.00 $500.00 $1,764.00 $1,764.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $65,900.00 $65,900.00 4 Base Bid ‐ LED Assembly ‐ Supplied EA 126 $400.00 $50,400.00 $220.00 $27,720.00 $475.00 $59,850.00 $276.01 $34,777.26 $1,632.00 $205,632.00 $675.00 $85,050.00 $320.00 $40,320.005 Base Bid ‐ LED Assembly (Stock) ‐ Supplied to site EA 10 $400.00 $4,000.00 $220.00 $2,200.00 $475.00 $4,750.00 $276.01 $2,760.10 $1,632.00 $16,320.00 $675.00 $6,750.00 $320.00 $3,200.00 6 Base Bid ‐ Labor ‐ Installation of LED Assemblies Complete and In Place LS 1 $50,400.00 $50,400.00 $32,000.00 $32,000.00 $11,970.00 $11,970.00 $54,600.00 $54,600.00 $19,500.00 $19,500.00 $19,500.00 $19,500.00 $16,380.00 $16,380.00 7 Base Bid ‐ Freight ‐ All Materials Delivered to Site LS 1 $500.00 $500.00 $250.00 $250.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 8 Base Bid ‐ Tax (El Dorado County) LS 1 $4,500.00 $4,500.00 $2,169.20 $2,169.20 $4,811.39 $4,811.39 $2,051.93 $2,051.93 $14,908.32 $14,908.32 $4,350.27 $4,350.27 $4,777.75 $4,777.75 TOTAL ‐ BASE BID
Less 5% for Local Contractor
ADD Alt 1 ‐ Harrison Avenue Business District LED 4,000 to 2,700 1 ADD Alt 1 ‐ Performance Bonds LS 1 $1,500.00 $1,500.00 $250.00 $250.00 $951.45 $951.45 $1,000.00 $1,000.00 $750.00 $750.00 $500.00 $500.00 $33,250.00 $33,250.00 2 ADD Alt 1 ‐ Payment Bonds LS 1 $1,500.00 $1,500.00 $250.00 $250.00 $951.45 $951.45 $1,000.00 $1,000.00 $750.00 $750.00 $500.00 $500.00 $33,250.00 $33,250.00 3 ADD Alt 1 ‐ Traffic Control LS 1 $7,500.00 $7,500.00 $200.00 $200.00 $840.00 $840.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $4,000.00 $4,000.00 4 ADD Alt 1 ‐ LED Assembly ‐ Supplied EA 60 $400.00 $24,000.00 $400.00 $24,000.00 $475.00 $28,500.00 $556.01 $33,360.60 $1,632.00 $97,920.00 $675.00 $40,500.00 $320.00 $19,200.00 5 ADD Alt 1 ‐ LED Assembly (Stock) ‐ Supplied to site EA 5 $400.00 $2,000.00 $400.00 $2,000.00 $475.00 $2,375.00 $556.01 $2,780.05 $1,632.00 $8,160.00 $675.00 $3,375.00 $1,600.00 $8,000.00 6 ADD Alt 1 ‐ Labor ‐ Installation of LED Assemblies Complete and In Place LS 1 $18,000.00 $18,000.00 $17,500.00 $17,500.00 $5,700.00 $5,700.00 $26,000.00 $26,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $7,800.00 $7,800.00 7 ADD Alt 1 ‐ Freight ‐ All Materials Delivered to Site LS 1 $600.00 $600.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $650.00 $650.00 8 ADD Alt 1 ‐ Tax (El Dorado County) LS 1 $2,145.00 $2,145.00 $1,885.00 $1,885.00 $2,299.34 $2,299.34 $1,972.60 $1,972.60 $7,099.20 $7,099.20 $2,145.26 $2,145.26 $2,410.63 $2,410.63 TOTAL ‐ BASE BID
ADD Alt 2 ‐ El Dorado Beach to Ski Run LED 4,000 to 2,700 1 ADD Alt 2 ‐ Performance Bonds LS 1 $800.00 $800.00 $300.00 $300.00 $561.81 $561.81 $500.00 $500.00 $500.00 $500.00 $250.00 $250.00 $18,600.00 $18,600.00 2 ADD Alt 2 ‐ Payment Bonds LS 1 $800.00 $800.00 $300.00 $300.00 $561.81 $561.81 $500.00 $500.00 $500.00 $500.00 $250.00 $250.00 $18,600.00 $18,600.00 3 ADD Alt 2 ‐ Traffic Control LS 1 $5,000.00 $5,000.00 $500.00 $500.00 $392.00 $392.00 $750.00 $750.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $4,000.00 $4,000.00 4 ADD Alt 2 ‐ LED Assembly ‐ Supplied EA 28 $400.00 $11,200.00 $400.00 $11,200.00 $475.00 $13,300.00 $556.01 $15,568.28 $1,632.00 $45,696.00 $675.00 $18,900.00 $320.00 $8,960.00 5 ADD Alt 2 ‐ LED Assembly (Stock) ‐ Supplied to site EA 5 $400.00 $2,000.00 $400.00 $2,000.00 $475.00 $2,375.00 $556.01 $2,780.05 $1,632.00 $8,160.00 $675.00 $3,375.00 $320.00 $1,600.00 6 ADD Alt 2 ‐ Labor ‐ Installation of LED Assemblies Complete and In Place LS 1 $8,400.00 $8,400.00 $14,500.00 $14,500.00 $2,600.00 $2,600.00 $13,000.00 $13,000.00 $6,750.00 $6,750.00 $6,750.00 $6,750.00 $3,640.00 $3,640.00 7 ADD Alt 2 ‐ Freight ‐ All Materials Delivered to Site LS 1 $450.00 $450.00 $350.00 $350.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $400.00 $400.00 8 ADD Alt 2 ‐ Tax (El Dorado County) LS 1 $1,089.00 $1,089.00 $957.00 $957.00 $1,164.86 $1,164.86 $1,001.47 $1,001.47 $3,312.96 $3,312.96 $1,125.37 $1,125.37 $1,348.50 $1,348.50 TOTAL ‐ BASE BID
Calculated Bid Total Total Base Bid & Alts $200,684.00 $144,131.20 $150,418.15 $199,902.34 $456,958.48 $212,820.90 $368,186.88 ‐$32,394.81
‐$189,907.22
$120,650.27
$59,520.26$32,650.37
LEDi2
Yes
No
UnspecifiedUnspecified
No
$202,477.75$108,560.63
$57,148.50
TGS
Unspecified
No
Engineer's Estimate Advanced Huntington Beach Electric Lighting Services Winters Electric Bear Electrical Solutions Option A ‐
Brand Specific Kit
Bear Electrical Solutions Option
B ‐ Retrrofit Kit
YesYes
$98,689.29$67,113.25$34,099.80
No
$262,860.32$127,179.20
$66,918.96
‐$93,754.83‐$63,757.59
YesYes
Cyclone
Unspecified
YesYes
HiLumz ‐ USA
Unspecified
Yes
$57,245.00 $46,185.00$29,739.00 $30,107.00
YesYes
Lumecon ‐ USA
10 Year
No
$87,845.43$41,617.24$20,955.48
No
None indicated
$113,700.00 $67,839.20
YesYes
RZ Lighting ‐ China
Metal Halide to LED Retrofit with Dark Sky Lighting (2,700k) Bid Opening: 2/11/22
269
Resolution 2022-XXX April 5, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
April 5, 2022
Appropriation of funds for the retrofit of Dark Sky Compliant L.E.D. assemblies at certain pedestrian lighting fixtures on the Highway 50 corridor between Trout Creek and Ski Run Boulevard

BACKGROUND
A. The City of South Lake Tahoe has designated the retrofit of pedestrian light fixtures with dark sky color temperature LED assemblies as a viable and desired project.

B. On December 7, 2021, City Council directed staff to bid the retrofit of certain metal halide and LED pedestrian light fixtures for purposes of energy reduction and dark sky compliance along the US Hwy 50 Corridor between Trout Creek and Ski Run Boulevard.

C. On January 10, 2022, Staff released a Request for Proposals to the public for retrofit of 126 metal halide pedestrian light fixtures (base bid), and 88 LED pedestrian light fixtures (additive alternate bid 1&2).

D. On February 11, 2022 staff received five proposals. Upon evaluation of the proposals by an evaluation committee, staff scored Advanced Lighting Services, Inc., of Dublin CA as the highest ranked proposal with a base bid proposal cost of $87,845.43.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of South Lake Tahoe:

1. Appropriates $96,629.43 in Undesignated General Fund Reserves towards the base bid for project as indicated below (Contract amount plus 10% Project Contingency).

LED Pedestrian Light Retrofit Project – 301XXXXX
301 XXXXX 36300 Revenue - Transfer In (+) $96,629.43
301 XXXXX 48030 Expenditure (+) $96,629.43

2. Awards the project base bid to Advanced Lighting Services Inc, Dublin, CA, in the amount of $87,845.43
270
Resolution 2022-XXX April 5, 2022 Page 1 of 2
Passed & Adopted by the City of South Lake Tahoe City Council on April 5, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
______________________________________ Date: _________
Devin Middlebrook, Mayor
Attest:
____________________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
271
Resolution 2022-XXX April 5, 2022 Page 1 of 2
Resolution 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
April 5, 2022
Appropriation of funds for the retrofit of Dark Sky Compliant L.E.D. assemblies at certain pedestrian lighting fixtures on the Highway 50 corridor between Trout Creek and Ski Run Boulevard

BACKGROUND
A. The City of South Lake Tahoe has designated the retrofit of pedestrian light fixtures with dark sky color temperature LED assemblies as a viable and desired project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of South Lake Tahoe:

1. Appropriates $165,459.15 in Undesignated General Fund Reserves towards the base bid for project as indicated below (Contract amount plus 10% Project Contingency).

LED Pedestrian Light Retrofit Project – 301XXXXX
301 XXXXX 36300 Revenue - Transfer In (+) $165,459.15
301 XXXXX 48030 Expenditure (+) $165,459.15

2. Awards the project base bid and additive alternates 1 & 2 to Advanced Lighting Services Inc, Dublin, CA, in the amount of $150,418.15
272
Resolution 2022-XXX April 5, 2022 Page 1 of 2
Passed & Adopted by the City of South Lake Tahoe City Council on April 5, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:
______________________________________ Date: _________
Devin Middlebrook, Mayor
Attest:
____________________________________
Susan Blankenship, City Clerk
273

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 5th day of April 2022 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Advanced Lighting Services, Inc. (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services and Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees, schedule and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for approximately 18 months.
274

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit A which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $XXXX without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Pursuant to the provisions of the California Labor Code, Sections 1770 to 1780, inclusive thereof, Consultant, and any subcontractor of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Consultant must comply with all applicable requirements of the California Labor Code, including, without limitation, all requirements set forth in Division 2, Part 7, Chapter 1. Attention of Consultant is specifically directed to the following sections of the California Labor Code: Prevailing Wage Requirements (§§1771.5 and 1776); Apprentices (§1777.5); Working Hours (§§1810 to 1815); Workers Compensation (§1860); and Protection of Workers in Trench Excavations (§§6705 and 6707). In accordance with Labor Code section 1771.5, that the Scope of Services is subject to monitoring and enforcement by the Department of Industrial Relations pursuant to 8 Cal. Code Reg. §§16450 through 16464, including the obligation to furnish certified payroll records directly to the Division of Labor Standards Enforcement’s Compliance Monitoring Unit (CMU), using the CMU’s electronic certified payroll reporting (eCPR) system.

Pursuant to the provisions of California Labor Code Section 1773.2, the Consultant is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the work is to be performed for each craft, classification, or type of worker required to execute the Agreement, are on file in the City’s office. Consultant agrees that not less than said prevailing rates shall be paid to workers employed on this Agreement as required by Labor Code Section 1774. These rate determinations are found on the State of California Department of Industrial Relations’ website at:
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm
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4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation, or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
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a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, and such records shall be available at Consultant’s address indicated from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors, or subcontractors hired or retained by Consultant are employees, agents, contractors, or subcontractors of Consultant and not of the City. 277
City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation, or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation, or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.
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12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances, and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations, and codes of federal, state, and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of Consultant’s performance of this Agreement or caused in any way by Consultant’s negligence or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City. Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether 279
or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with the performance of work under this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees, and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or 280
other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be 281
considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents, or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. 282
Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: B. David Taylor, President
6681 Sierra Ln., Ste A,
Dublin, CA 94568
[email protected]
510-773-8973
Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado 283
Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
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i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit B. Further, Consultant shall require that the language of the certification in Exhibit B be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.
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27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

33. Payment and Performance Bonds. Consultant shall execute and deliver payment and performance bonds in the forms of Exhibits C and D.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Devin Middlebrook, Mayor B. David Taylor, President
Date __________________________ Date _____________________________ 286
Business License # ___________________
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney
ATTEST:

By______________________________ Date ________________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B - Anti-Lobbying Certification
Exhibit C – Payment Bond Form
Exhibit D – Performance Bond Form
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EXHIBIT A

SCOPE OF SERVICES, SCHEDULE, COMPENSATION
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289
290
291

EXHIBIT B

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Name, Title
By:________________________________________
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EXHIBIT C

CITY OF SOUTH LAKE TAHOE

DEPARTMENT OF PUBLIC WORKS

PAYMENT BOND FORM
DOCUMENT 00610 - PAYMENT BOND FORM
WHEREAS, the City Council of the City of South Lake Tahoe, State of California, and ___________________________________________________________________ hereinafter designated as "Principal" have entered into an Agreement for the furnishing of all materials, labor,
services and equipment necessary, convenient and proper to:
_________________________________________________________________________ __________________________________________________________________________ pursuant to the said Agreement dated __________________, 20__, and all of the documents attached thereto and incorporated by reference, becoming a part of said Agreement, are hereby referred to and made a part hereof; and,
WHEREAS, said Principal is required by California law, including, without limitation, Part 6 (commencing at §8000), Division 4 of the California Civil Code to furnish a Bond in connection with said Agreement.

NOW THEREFORE, we, the Principal and __________________________________ as Surety, are held and firmly bound unto the City of South Lake Tahoe [Add other agencies as required] in the penal sum of: _____________________._ Dollars ($ ________________), lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT if said Principal, its subcontractors, heirs, executors, administrators, successors or assigns shall fail to pay any of the persons named in §9100 of the California Civil Code, any amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, any prevailing wages due and penalties incurred pursuant to Sections 1774, 1775, 1813 and 1815 of the California Labor Code, any amounts required to be deducted or withheld from the wages of employees of the Principal and its subcontractors for payment to the United States Government and/or to the State Franchise Tax Board with respect to such work and labor, the Surety will pay for the same, in an amount not exceeding the total sum herein above specified, and also, in case suit is brought upon this Bond, a reasonable attorney's fee to be fixed by the court. This Bond shall inure to the benefit of any of the persons named in Section 9100 of the California Civil Code, so as to give the right of action to such persons or their assigns in any suit brought upon this Bond.

It is further stipulated and agreed that the Surety on this Bond shall not be exonerated or released from the obligation of this Bond by any change, extension of time for performance, addition, 293
deletion, alteration, or modification in, to, or any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described or pertaining to or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement, or Bond, nor by any conditions precedent or subsequent in the Bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the Bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the Bond, and that this Bond be construed most strongly against the Surety and in favor of all persons for whose benefit such Bond is given, and under no circumstances shall the Surety be released from its obligations hereunder by reason of any breach of contract between the City of South Lake Tahoe and said Principal or on the part of any obligee named in such Bond, but the sole conditions of recovery shall be that claimant is a person described in §9100 of the California Civil Code and has not been paid the full amount of its claim, and that Surety does hereby waive notice of any such change, extension of time, addition, deletion, alteration, or modification herein mentioned.

The Surety, by the execution of this Bond, represents and warrants that this Bond has also been duly executed by the Principal with proper authority, and the Surety hereby waives any defense which it might have by reason of any failure by the Principal to execute or properly execute this Bond.

IN WITNESS WHEREOF two identical counterparts of this instrument each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named on the ____day of __________________________, 20__.

PRINCIPAL:
____________________________________
Signature
____________________________________
Name
____________________________________
Title
____________________________________
Address
SURETY:
____________________________________
Signature
____________________________________
Name
____________________________________
Title
____________________________________
Address
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NOTE TO SURETY COMPANY:

The following form of acknowledgement should be used. If any other form of acknowledgement is used, there must be submitted a certified copy of unrevoked resolution of authority for the attorney-in-fact.

SURETY COMPANY ATTORNEY-IN-FACT

STATE OF CALIFORNIA )
COUNTY OF EL DORADO ) ss.
)
On _______________________________________, before me, the undersigned, a Notary Public in and for the State, personally appeared _________________________________, known to me to be the duly authorized Attorney-in-Fact of the corporate Surety named in the within instrument, known to me to be authorized to execute that instrument on behalf of said corporation, known to me to be the person whose name is subscribed to such instrument as the Attorney-in-Fact of said corporation, and acknowledged to me that he (she) subscribed the name of said corporation thereto as Surety, and his (her) own name as Attorney-in-Fact and that said corporation executed the same.

WITNESS MY HAND AND OFFICIAL SEAL:
(SEAL)
__________________________________________
Notary Public for the State of California.

Acknowledgement by Attorney-in-Fact must be attached.

Corporate seals of Principal and Surety must be attached.

END OF DOCUMENT 00610
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EXHIBIT D

CITY OF SOUTH LAKE TAHOE

DEPARTMENT OF PUBLIC WORKS

PERFORMANCE BOND FORM
DOCUMENT 00620 - PERFORMANCE BOND FORM
WHEREAS, the City Council of the City of South Lake Tahoe, State of California, and _______________________________________________________hereinafter designated as "Principal" have entered into an Agreement for the furnishing of all materials, labor, services, and equipment necessary, convenient, and proper to:
____________________________________________________________________________ ____________________________________________________________________________ pursuant to the said Agreement dated __________________,20__, and all of the documents attached thereto and incorporated by reference, becoming a part of said Agreement, are hereby referred to and made a part hereof; and,
WHEREAS, said Principal is required according to the terms of said Agreement and applicable California State law, to furnish a Bond for the faithful Performance of said Agreement.

NOW, THEREFORE, we, the Principal and ____________________________________ as Surety, are held and firmly bound unto the City of South Lake Tahoe [Add other agencies as required] in the penal sum of: ___________________________Dollars ($________________), lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal, Principal’s heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions and agreements in the said Agreement and any alterations made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of South Lake Tahoe, its employees, council members and agents, as therein stipulated, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect.

If the City of South Lake Tahoe shall provide notice that it considers the Principal to be in default, Surety, upon receipt of such written notice, shall, within thirty (30) days, conduct any and all investigations that it deems necessary and appropriate to perform. Surety agrees to do so in order to be in a position to respond timely and efficiently, with the best interests of the overall completion of the Project as the primary goal, and without detriment to the Project or the City of South Lake Tahoe, should the City of South Lake Tahoe elect to exercise its right to terminate the Principal’s right to proceed due to default.

If the City of South Lake Tahoe issues a written notice of termination for default, Surety shall, 296
within fifteen (15) calendar days, tender a written program to City of South Lake Tahoe which comprehensively details Surety’s proposed completing contractor, its personnel, and the manner in which the Surety will immediately honor its performance bond obligations. The time for completion of the Project shall not be extended as a result of the notice to the Surety, the election by City of South Lake Tahoe to terminate Principal’s right to proceed for default, and/or the time it takes Surety to act as required hereunder.

Surety agrees that in responding to any such notice of default of its Principal, Surety shall not be entitled to tender as its completion contractor the Principal or any entity owned, controlled, or affiliated with Principal. The response by Surety to City of South Lake Tahoe shall include whether the Surety intends to use the key project personnel of Principal as part of the staff of the Completing Contractor, and the consent by City of South Lake Tahoe of the right to use some, any or all of those proposed individuals shall be at the sole and absolute discretion of the City of South Lake Tahoe. No claim shall be made arising from the good faith exercise by City of South Lake Tahoe of the discretion denying any such request.

As a condition precedent to the satisfactory completion of the said Agreement, the above obligation shall hold good for the maximum period of time allowed by applicable law (including all statutes of limitation or repose) and commensurate with the obligations owed by the Principal to the City of South Lake Tahoe, during which time, if the Principal, Principal’s heirs, executors, administrators, successors or assigns shall fail to make full, complete and satisfactory repair and replacements or totally protect the City of South Lake Tahoe from loss or damage made evident during said period, the above obligation shall be and remain in full force and effect.

The terms and conditions of the Agreement between the Principal and the City of South Lake Tahoe are expressly incorporated into this Performance Bond as though set forth in full.

And the said Surety, for value received, hereby stipulates, and agrees that no change, extension of time, alteration, addition, or deletion to the terms of the said Agreement, or to the Work to be performed thereunder, shall in any way affect its obligations on this Bond, and the Surety hereby waives notice of any such change, extension of time, alteration, addition or deletion to the terms of the said Agreement or to the Work. And the said Surety, for value received, hereby stipulates, and agrees to waive the benefits of California Civil Code Sections 2819 and 2845.

In the event suit is brought upon this Bond by the City of South Lake Tahoe and judgment is recovered, Surety shall pay all costs incurred by the City of South Lake Tahoe in such suit, including a reasonable attorney's fee to be fixed by the court in accordance with applicable statutory law.

IN WITNESS WHEREOF two identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named on the _____day of ______________________, 20__. 297
PRINCIPAL:
____________________________________
Signature
____________________________________
Name
____________________________________
Title
____________________________________
Address
SURETY:
____________________________________
Signature
____________________________________
Name
____________________________________
Title
____________________________________
Address
NOTE TO SURETY COMPANY:

SURETY COMPANY ATTORNEY-IN-FACT

WITNESS MY HAND AND OFFICIAL SEAL:
(SEAL)
__________________________________________
Notary Public for the State of California.

Acknowledgement by Attorney-in-Fact must be attached.

Corporate seals of Principal and Surety must be attached. 298
END OF DOCUMENT 00620
299
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 5, 2022
Agenda Item #: 14
Agenda Item: Ordinance – Amendments to South Lake Tahoe City Code Section 4.150.210 (Placement of Residential Containers for Collection Purposes) to Require Better Trash Management (First Reading)
Executive Summary: The proposed ordinance would amend City Code chapter 4.150 (Refuse and Garbage) to incorporate a narrower window of time in order to promote better trash management behavior with respect to our resident bear and other wildlife populations. Current code provides for residential containers to be placed at the property line adjacent to a public street no earlier than 6:00 p.m. of the day prior to the day designated for refuse collection. South Tahoe Refuse pushed back pick up times to no earlier than 7:00 a.m. in order to make it more likely for trash to be brought outside on the morning of trash pickup. This ordinance proposes that trash be placed at curbside no earlier than 6:00 a.m. on the day designated for refuse collection, unless containers are housed in approved shelters.

Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance Amending Section 4.150.210 (Placement of Residential Containers for Collection Purposes) of the South Lake Tahoe City Code to Require Better Trash Management, and refer second reading and adoption to the May 3, 2022 meeting.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Responsible Staff Member: Sara Letton, Sustainability Coordinator (530) 542-6175 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Better Trash Management Ordinance.docx 02-Ordinance - Better Trash Management.docx.docx
03-Redline of Ordinance Amendment.pdf
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Council Agenda Report- April 5, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: April 5, 2022
Title: Ordinance – Amendments to South Lake Tahoe City Code Section 4.150.210 (Placement of Residential Containers for Collection Purposes) to Require Better Trash Management (First Reading)
Location: Citywide
Responsible Staff Member: Sara Letton, Sustainability Coordinator (530) 542-6175 Background: The proposed ordinance would amend City Code chapter 4.150 (Refuse and Garbage) to require better trash management behaviors. Fines for violations of Chapter 4.150 were increased by City Council on March 15, 2022 from $50 to $150 in order to further incentivize better trash management behaviors.

During evacuation for the Caldor Fire in the fall of 2021, our city saw a spike in bear encounters with trash. This behavior has continued since the city repopulated. According to Clean Tahoe, “A bear that has frequent access to human food will likely lose its natural fear of humans and also may damage property in its quest to reach the food source” (Clean Tahoe 2020).

Several years ago, South Tahoe Refuse updated its schedule so that trucks do not leave the facility until 7:00 a.m., allowing households a reasonable window of time to get trash to the curbside on the morning of pickup. Putting trash out the night before pickup provides a lot of time and opportunity for bears to be attracted to the trash.

On March 1, 2022 during discussion of the Master Fee Schedule, City Council directed staff to bring back an ordinance that would prevent residential trash from being put out before trash day.

The proposed ordinance would decrease the amount of time available for bears to get into trash by 12 hours, from 6 p.m. the night before to 6 a.m. the on the day designated for refuse collection.

Issue and Discussion: Our community values our native wildlife population, including our bears. We recognize that human trash management behaviors influence bear behavior. The intention of this ordinance is to create conditions in which we see fewer bear-trash encounters.

Fewer such encounters will promote a healthier and more natural bear ecology while protecting safety of both human and bear, while protecting property. Additionally, bear-trash encounters lead to trash being spread through the streets, and eventually into the open spaces and waterways which lead to our lakes. Reduced encounters will lead to less pollution and microplastics in these lakes, protecting fragile ecosystems.

In the long term, fewer bear-trash encounters will increase efficiency for our franchisee South Tahoe Refuse and Clean Tahoe, who are engaged with clean up, as well as for our Community 301
Council Agenda Report- April 5, 2022 Page 2 of 2
Service Officers engaged in enforcement. In the short term, there will be a need for outreach to inform and educate the community of this change.

Financial Implications: This action will change the time of day that trash can be put at the curbside at no additional cost to the city. Enforcement will continue to be initiated via complaint.

Environmental Considerations: The proposed ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) (common sense exemption that CEQA does not apply to projects where it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment), 15307 (actions by regulatory agencies for protection of natural resources), and 15308 (actions by regulatory agencies for protection of the environment).

Policy Implications: The proposed ordinance is consistent with the City’s adopted Climate Action Plan, specifically Actions CS-2 (Protect municipal watersheds and Lake Tahoe water quality). Additionally, this proposed action supports the City’s Strategic Plan 2021 – 2025, specifically Goal 3.4 (Waste Management and Stewardship), Action 2 (Implement strong enforcement policy that the “Tahoe Way” includes not littering in our community). 302
Ordinance 2022-XXX April 5, 2022 Page 1 of 2
Ordinance 2022-XXX
Adopted by the City of South Lake Tahoe
City Council
May 3, 2022
An Ordinance Amending Section 4.150.210 (Placement of Residential Containers for Collection Purposes) of the South Lake Tahoe City Code to Require Better Trash Management

FINDINGS
A. Bears are attracted to improperly managed residential trash, which is an ongoing problem for bears and our residents.

B. Several years ago, City waste franchisee South Tahoe Refuse changed its operations to initiate service later in the mornings, at 7:00 a.m., to allow residents ample time to put trash at the curb at a reasonable hour on the morning of pickup.

C. Section 4.150.210 currently requires that residential trash containers be put out no earlier than 6:00 p.m. the night before trash pickup, and City Council has directed staff to bring back a code amendment to make this provision more stringent to reduce problematic bear encounters with residential trash.

D. On March 15, 2022, City Council adopted the Master Fee Schedule which includes an increased administrative citation amount of $150 for any violation of Chapter 4.150 (Refuse and Garbage), which would include violations of Section 4.150.210, as amended.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Section 4.150.210 is hereby amended as follows:

Suitable containers for residential service, up to and including a fourplex, shall be placed in such a manner as not to be readily visible from public streets; provided, that during the time fixed for collection from the premises, receptacles and plastic bags shall be placed for collection as follows:

A. Residential containers shall be placed at the property line adjacent to a public street no earlier than 6:00 a.m. on the day designated for refuse collection, and shall be removed from public view by 6:00 p.m. on the day designated for refuse collection, unless containers are housed in approved shelters.

B. Refuse company personnel shall be responsible for the return of containers to a location 20 feet back from the front property line.

C. During periods of heavy snow, customers shall provide a clear path for the return of containers to a point 20 feet from said property line.

D. Containers which have become so damaged as to be no longer suitable for use, which no longer have tight-fitting lids, and are so designated by refuse company personnel, the city attorney, his/her designee, or the county health officer, shall be replaced by the customer with a suitable container. 303
Ordinance 2022-XXX April 5, 2022 Page 2 of 2
E. Shelter or housing for refuse receptacles as well as commercial dumpsters shall not be constructed or installed until approved by the city planning division.

SECTION 2. The City Council finds that adoption of the proposed Ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15061(b)(3) (common sense exemption that CEQA does not apply to projects where it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment), 15307 (Actions by Regulatory Agencies for Protection of Natural Resources) and 15308 (Actions by Regulatory Agencies for Protection of the Environment) because it is an action taken by the City in its regulatory capacity, as authorized by state law, to protect the environment.

SECTION 3. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 4. This Ordinance shall become effective 30 days after its passage.

Adopted by the City of South Lake Tahoe City Council on May 3, 2022 by the following vote:

Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Devin Middlebrook, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
First Reading:

Published:

Second Reading:

Effective:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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Proposed amendment presented to South Lake Tahoe City Council on April 5, 2022
Redline:

4.150.210 Placement of residential containers for collection purposes.

A. Residential containers shall be placed at the property line adjacent to a public street no earlier than 6:00 a.m. 6:00 p.m. of the day prior to- on the day designated for refuse collection, and shall be removed from public view by 6:00 p.m. on the day designated for refuse collection, unless containers are housed in approved shelters.

B. Refuse company personnel shall be responsible for the return of containers to a location 20 feet back from the front property line.

C. During periods of heavy snow, customers shall provide a clear path for the return of containers to a point 20 feet from said property line.

E. Shelter or housing for refuse receptacles as well as commercial dumpsters shall not be constructed or installed until approved by the city planning division. (Ord. 744 § 1; Ord. 791 § 2; Ord. 921 § 1. Code 1997 § 23-14)
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 5, 2022
Agenda Item #: 15
Agenda Item: Ordinance - Military Equipment Use Policy (First Reading) Executive Summary: The Police Department prepared this "Military Equipment" use policy for City Council consideration of approval as required by California AB 481 so the Police Department can continue to use, purchase, and/or replace qualifying equipment.

Requested Action / Suggested Motions: Pass a Motion to hold first reading (by title only) of an Ordinance approving a military equipment use policy and refer second reading and adoption to the May 3, 2022 meeting.

Responsible Staff Member: David Stevenson, Police Chief Responsible Staff Member: David Stevenson, Police Chief (530) 545-2765 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-STAFF REPORT - Military Equipment Use.docx
02--ORDINANCE - Military Equipment Use.docx
03-POLICY - Military Equipment Use (Attachment 03 to Ordinance).docx 04-EQUIPMENT LIST (Attachment 04 to Ordinance).docx
05-AB 481 - Military Equipment Use Act.pdf
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Council Agenda Report April 5, 2022 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: April 5, 2022
Title: Ordinance – Military Equipment Use Policy
Location: Police Department
Responsible Staff Member: Chief David Stevenson, (530) 545-2765 Background: California Assembly Bill 481 was passed on September 30, 2021 and is codified in Government Code sections 7070 through 7075. It requires a law enforcement agency (LEA) to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance prior to the LEA funding, acquiring, continuing to use existing equipment, using any new military equipment, or allowing the use in the city of other LEA’s equipment. The South Lake Tahoe Police Department (SLTPD) seeks City Council adoption of the attached Military Equipment Use Policy to allow SLTPD to continue to use, maintain, replace, and/or request the use of equipment from other LEA’s equipment specified therein for public safety.

Issue and Discussion: Items deemed to be “military equipment” by AB 481 are used as a component of overall best practices for LEAs throughout the country. These tools have been tested in the field, and are used by LEAs to enhance citizen safety, officer safety, and community safety. Loss of these items would jeopardize the welfare of citizens and visitors of South Lake Tahoe, and peace officers within the SLTPD.

The term “military equipment”, as used in AB 481, in fact does not necessarily indicate equipment that has been used by the military or procured from the military.

The SLTPD is committed to using the most up to date tools and equipment to safeguard the citizens of South Lake Tahoe. Many of the items deemed to be “military equipment” by AB 481 are already employed by SLTPD, and LEA’s across the country in order to specifically reduce risk to community members and have been used successfully in that manner by the SLTPD. These items provide peace officers with the ability to safely resolve volatile situations which otherwise might increase risk of harm to the public or rise to the level of a lethal force encounter. To that end, the items at issue in this report, and accompanying Military Equipment Use Policy, also provide SLTPD’s peace officers with vital tools that facilitate compliance with its stringent use of force policies and are used almost exclusively in conjunction with de-escalation policies. Some of the equipment (kinetic energy projectiles and chemical agents) have extra restrictions and transparency reporting requirements SLTPD must comply with through AB 48 (which also was passed September 30, 2021)
No later than May 1, 2022, in order to continue the use of any existing military equipment acquired prior to January 1, 2022, SLTPD shall commence a City Council approval process. If City Council does not adopt a policy within 180 days of the submission of the policy, SLTPD shall cease use of 307
Council Agenda Report April 5, 2022 Page 2 of 2
all existing equipment until it receives approval. Between January 1, 2022 and until the adoption of a policy, SLTPD is not allowed to acquire new equipment or replace existing equipment.

See attached proposed SLTPD “Policy 706 – Military Equipment” for details of what qualifies as “military equipment”, a list of current qualifying equipment possessed by SLTPD, and other transparency and reporting requirements that are required to be in the policy.

Financial Implications: There is no additional impact to the general fund. All military equipment maintenance and/or purchase costs are included in existing Police Department Budget.

Annual fiscal impact from equipment usage consists of the annual maintenance cost and parts replacement. The majority of the equipment has little to no maintenance cost.

Environmental Considerations: This proposed ordinance and policy will regulate the use of qualifying equipment by SLTPD within the City of South Lake Tahoe.

It is not subject to the California Environmental Quality Act (CEQA) pursuant to section 1506(b)(3) of Title 14 of the California Code of Regulations, in there is no possibility that the implementation of this ordinance may have significant effects on the environment.

Policy Implications: If approved, this action will add South Lake Tahoe Police Department policy “706 Military Equipment” via ordinance and require the annual review and approval of the policy every year after by the City Council for as long as the equipment is in use. 308
Ordinance 2022-XX May 3, 2022 Page 1 of 6
Ordinance 2022-XX
Adopted by the City of South Lake Tahoe
City Council
May 3, 2022
Adoption of “Military Equipment” Use Policy

BACKGROUND
A. Assembly Bill 481: “Military Equipment: Funding, Acquisition, and Use” was passed by the State September 30, 2021.

B. AB 481 Requires the City Council review and approve by ordinance a publicly available “military equipment use policy” prior to the Police Department obtaining any new equipment and/or continued use of existing equipment.

C. AB 481 Requires the adoption of a military equipment use policy by ordinance by the City Council be made at a regular scheduled City Council meeting, and the proposed equipment policy be posted on the Police Department’s web page at least 30 days prior to the scheduled meeting. Staff posted the proposed policy on the Police Department’s web page on March 1, 2022.

Now, Therefore, the City Council of the City of South Lake Tahoe does ordain as follows:

SECTION 1 The South Lake Tahoe Police Department “Military Equipment Use” policy is hereby approved as designated in Attachments “03 Policy” and “04 Equipment List” attached hereto and incorporated by reference.

SECTION 2 The “military equipment” is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

SECTION 3 The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
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Ordinance 2022-XX May 3, 2022 Page 2 of 6
SECTION 4 Purchased equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

SECTION 5 Prior military equipment use complied with the military equipment use policy that was in effect at the time.

SECTION 6 The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law, including being made publicly available on the Police Department’s website for as long as the military equipment is available for use.

SECTION 4 This ordinance shall become effective thirty (30) days after the date of its adoption.

Adopted by the City of South Lake Tahoe City Council on May 3, 2022 by the following vote:

Yes:

No:

Absent:

Abstain:

Date:

Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is true and correct copy as approved by the South Lake Tahoe City Council.

First Reading: April 5, 2022
Published:

Second Reading: May 3, 2022
Effective: June 2, 2022
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Policy
706
Policy 706: Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The City Council for the City of South Lake Tahoe.

Military equipment – Includes but is not limited to the following:
 Unmanned, remotely piloted, powered aerial or ground vehicles.  Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.  High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.  Tracked armored vehicles that provide ballistic protection to their occupants.  Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
 Weaponized aircraft, vessels, or vehicles of any kind.  Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
 Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
 Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue service weapons and ammunition of less than .50 caliber that are issued to officers.
 Any firearm or firearm accessory that is designed to launch explosive projectiles.  Noise-flash diversionary devices and explosive breaching tools.  Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.  TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
 Kinetic energy weapons and munitions.
 Any other equipment as determined by a governing body or a state agency to require additional oversight.
706.2 POLICY
It is the policy of the South Lake Tahoe Police Department that members of this Department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 COMPLIANCE, OVERSIGHT, AND SANCTIONS FOR VIOLATIONS The mechanism to ensure compliance with this policy is established by adoption of and adherence to this policy. The City Council has independent oversight authority of this policy as established herein. As applicable and legally enforceable, violations of this policy will be subject to sanctions as established in this policy and/or as described in existing South Lake Tahoe Police Department policy 340 “Standards of Conduct” and policy 340.5 “Causes for Discipline” (Government Code § 7070(d)(6)). 706.31 COMPLAINTS, CONCERNS, OR QUESTIONS
Members of the public may register complaints, concerns, or questions about the use of each specific type of military equipment directly to the Chief of Police by phone, email, or in person. The Chief of 311
Police (or their designee) shall respond to each complaint, concern, or question by phone, email, or in person in a timely manner. These contacts shall be documented in writing with a summary of the complaint, concern, or question and retained by the Chief of Police (or their designee) to be included in the annual report as described below (Government Code § 7072(a)(2)). 706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the South Lake Tahoe Police Department:

See attachment “03 – Equipment List” which is attached hereto and incorporated into this policy by reference.
706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the City Council by way of an ordinance adopting this military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the Department’s website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
a. Requesting military equipment made available pursuant to 10 USC § 2576a. b. Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. c. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of the City of South Lake Tahoe. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
g. Acquiring military equipment through any means not provided by this paragraph.

Any final military equipment use policy shall be made publicly available on the Police Department’s website for as long as the military equipment is available for use. 706.7 ANNUAL REPORT AND ORDINANCE RENEWAL
Upon approval of a military equipment policy, the Chief of Police or the authorized designee shall submit a military equipment report to the City Council for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the Department website for as long as the military equipment is available for use.

The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in Department inventory.

The City Council shall review this military equipment use policy ordinance at least annually and vote on whether to renew the ordinance or not at a regularly scheduled City Council meeting. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the funding, acquisition, or use of military equipment.
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List of Qualifying Equipment
SLTPD Policy 706
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the South Lake Tahoe Police Department. 1 Unmanned, remotely piloted, powered aerial vehicles
A. Quantity Zero. (Included for mutual aid purposes)
B. Cost Varies by manufacturer.

C. General Description Unmanned, remotely controlled, video-equipped flying platforms.

D. Manufacturer’s Description Varies by manufacturer.

E. Capabilities & Purpose Drones perform various critical tasks. The most applicable to law enforcement operations is the ability to collect video from an elevated position, which is necessary to locate missing persons, gather information during a natural disaster or critical incident, locate evidence, and provide leaders with real-time information when facing a crisis. Drones can be used to gather information during floods, fires, earthquakes, etc. and there is no substitute for their capabilities in the air.

F. Authorized Use Only persons trained on the use of drones should operate this equipment. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan Varies by manufacturer.

H. Fiscal Impact Little to no maintenance cost.

I. Training Training would vary depending on the capability and model of the device.

J. Legal and Procedural Rules It is the policy of the SLTPD to use information-gathering devices such as drones only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

B. Cost PakBot 510: $77,000 (acquired from military free of charge) Avatar II: $12,000.

C. General Description Unmanned, remotely controlled vehicles typically equipped with audio and/or video capability.

D. Manufacturer’s Description PakBot 510:
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The PakBot is a man-transportable robot that performs a variety of functions. The robot climbs most stairs, navigates narrow passages and relays real-time audio/video while the operator can remain at a safe distance. The PakBot arm lifts up to 40 lbs. It is deployable by a single person in less than two minutes.

Avatar II:

The Avatar II robot can be hand carried or transported inside a rucksack, and can be remotely operated, providing protection and safety to the operator. The Avatar has two cameras; one forwardfacing and one which rotates.

E. Capabilities & Purpose These robots allow situational intelligence including audio/video without exposing personnel to imminent risk, whether it be from a natural disaster or suspect(s). The robots are almost exclusively used by the SWAT team during high-risk missions to ensure the safety of officers, civilians and suspects. They allow operators to learn the location/appearance/etc of a suspect without risking an armed confrontation. The Avatar II has a two-way communications system which has been used to communicate with suspects, allowing officers to de-escalate situations and improves the team’s ability to negotiate. The PakBot has an articulable arm used for opening doors, moving objects or delivering items during a crisis.

F. Authorized Use Only persons trained on the Avatar II and PakBot should operate this equipment. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan 8-10 years for both robots.

H. Fiscal Impact Annual maintenance and battery replacement cost is about $1,000 for both robots.

I. Training All SWAT operators receive in-service training on the devices when appointed to the SWAT team.

J. Legal and Procedural Rules It is the policy of the SLTPD to use information-gathering devices such as robots only in a manner that respects the privacy of our community, adheres to state and federal law, and to aid in the successful resolution of a crisis.

B. Cost $750,000, acquired from the military in 2013 free of charge with the exception of travel costs.

C. General Description Vehicles designed to protect occupants from gunfire and/or explosions.

D. Manufacturer’s Description The MaxxPro MRAP is an armored vehicle that seats 6-8 personnel and allows for rescue of injured or endangered persons. It can stop various projectiles, which provides for greater safety to citizens and officers beyond the protection of personally worn body armor. 314
SLTPD Policy 706.4 Page 3 of 10
E. Capabilities & Purpose This is the only vehicle in the department’s possession which stops large caliber gunfire and provides protection from explosives. It is the only vehicle capable of transporting officers or citizens safely through danger areas. This vehicle provides the ability for Crisis Negotiators and SWAT team members to safely approach, observe,
communicate and operate during high-risk assignments. Uses of this vehicle have included high-risk warrant service, armed suicidal subjects, and armed and barricaded felony dangerous suspects. It has also been used at many community engagement events.

There are no weapons attached to this vehicle. The top of the vehicle has a rotating, armored area that can be used as an elevated platform for negotiators and operators to more safely contact dangerous and armed suspects while attempting to de-escalate and resolve a crisis.

F. Authorized Use The use of armored vehicles shall only be authorized by an Incident Commander or SWAT team leader and based upon the specific circumstances of a given incident. Armored vehicles shall only be used by officers trained in their operation and in a manner consistent with department policy and training. This vehicle may be used at special and/or community engagement events with approval of the Chief of Police.

G. Expected Lifespan Approximately 25 years.

H. Fiscal Impact Annual maintenance cost of about $5,000. This vehicle is built on a common truck chassis and City Mechanics service it.

I. Training All SWAT operators receive formalized in-service training on this vehicle, its capabilities and limitations, and its appearance to the community when appointed to the SWAT team. Firefighters assigned to the SWAT team (with a Class B license) drive this vehicle unless it needs to be deployed during an emergency.

J. Legal and Procedural Rules It is the policy of the SLTPD to use armored vehicles only in a manner that protects the public’s welfare, safety, civil rights, and adheres to state and federal law, and to aid in the successful resolution of a crisis.

C. General Description A rugged, four-wheeled vehicle with all-terrain/off-road capabilities.

D. Manufacturer’s Description Varies by manufacturer and style. A Hummer is a four-wheeled vehicle that can be highly customized.
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E. Capabilities & Purpose Both Hummers were acquired for the SLTPD SWAT Team. They are not in use, as they were mechanically defunct.

One was outfitted as a medical vehicle to be used by SWAT paramedics in the event an officer, civilian or suspect is injured. It housed medical equipment and spare supplies such as radios and rural equipment so it could be deployed during extended-range missions where the team had little to no backup or support.

The second Hummer was intended for the Crisis Negotiation Team, as negotiators have no dedicated vehicle in which to operate or carry equipment (such as throw phones, PA systems, recording
equipment, etc) to communicate with a suspect during a crisis. This would have allowed negotiators a safe place to perform de-escalation efforts in a tactical environment.

Although the vehicles acquired by the SLTPD are being returned to the military, Hummers are a common SWAT vehicle and other surrounding agencies may have uniquely configured vehicles for specialized purposes. For example, Hummers can be outfitted with a Mobile Adjustable Ramp System (MARS) to rescue persons from second or third stories during an emergency.

F. Authorized Use These vehicles are not in use. Use in a tactical situation would have been established by a SWAT Team Leader or Incident Commander.

G. Expected Lifespan About 10-15 years.

H. Fiscal Impact Little to no maintenance cost.

I. Training Training would vary depending on the capability and model of the vehicle.

J. Legal and Procedural Rules It is the policy of the SLTPD to use SWAT vehicles only when licensed and while adhering to state and federal law.

B. Cost $159,684.

C. General Description A vehicle designed to house equipment and resources for the use of commanders to organize, oversee and address an incident.

D. Manufacturer’s Description Not available, as this vehicle was custom built. This vehicle is used as a mobile field office that provides shelter, access to Department computer systems, and food/water during extended events.

E. Capabilities & Purpose The MCV was purchased by the City through a grant in 2007. The MCV can be utilized for critical incidents, preplanned events, searching for missing persons, natural disasters and tactical operations.
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This vehicle houses a bank of radios and a CAD console for dispatchers. This vehicle facilitates a remote command post for various events such as SnowGlobe, widespread power outages, and Wild Fires (Like Caldor). It gives the SLTPD a redundant dispatch center during a crisis.

F. Authorized Use Only persons trained on the use of the MCV should operate this vehicle. Use in a tactical situation would be established by a SWAT Team Leader or Incident Commander. Typically, a dispatcher or supervisor drives the MCV to the command post during an event.

Situations in which the MCV would be authorized for use may include, but are not limited to, critical incidents, emergencies, natural disasters, tactical crises or community engagement events.

G. Expected Lifespan For the MCV, a 20 year lifespan on the chassis and vehicle structure.

Radios and IT systems occasionally need upgrades and software maintenance.

H. Fiscal Impact Annual maintenance cost is minimal.

I. Training All MCV drivers are licensed and become familiarized with the vehicle’s deployment capabilities before driving (including computers and radios).

J. Legal and Procedural Rules It is the policy of the SLTPD to use the Mobile Command Vehicle only in a manner that respects the privacy of our community, adheres to state and federal law, and to provide for the safety of our community.

B. Cost Not Applicable.

C. General Description Devices designed to defeat locking mechanisms and fortifications.

D. Manufacturer’s Description Varies based upon item.

E. Capabilities & Purpose The SLTPD has no items in this category. No SLTPD vehicles have affixed rams or breaching apparatuses. During complex and highrisk SWAT missions, however, the SWAT team has requested mutual aid from the Tahoe-Douglas Bomb Squad for breaching purposes.

Explosive breaching is a failsafe, rapid method for gaining access to a fortified or barricaded position. The method is important for certain high-risk events such as rescuing hostages or preventing complete barricading by a dangerous subject.

F. Authorized Use Explosive breaching is only used at the direction of the SWAT Team Leader or Incident Commander, with input from the Bomb Squad Commander, and only in specific circumstances.

G. Expected Lifespan Varies based upon item; not maintained by the SLTPD. 317
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H. Fiscal Impact None.

I. Training These items are only deployed and utilized by trained EOD personnel with the Douglas County Bomb Squad.

J. Legal and Procedural Rules Breaching shall only be performed in a manner consistent with state and federal law.

B. Cost $25 per device.

C. General Description Devices which deflagrate to produce a flash of light and loud, concussive noise.

D. Manufacturer’s Description A non-bursting, non-fragmenting multi-use device that produces a thunderous bang with an intense bright light. Ideal for distracting and disorienting dangerous suspects during assaults, hostage rescue, room entry or other high-risk situations. At 5 feet away, these devices create a sound at 162 decibels (for reference, fireworks are 140 decibels).

E. Capabilities & Purpose A distraction device is an important tool for distracting suspects during assaults, hostage rescue, room entry and other high-risk situations. The SWAT team has also used these devices to deter aggressive animals and prevent use of force. These devices produce a short term (4-8 second) period of disorientation to the suspect, which facilitates the safe entry of SWAT personnel into a dangerous situation. These devices do not explode or create shrapnel, nor are they designed to wound or hurt a subject. They can create an opportunity for officers to use less-lethal options rather than lethal force.

F. Authorized Use Diversionary Devices shall only be used:
 By SWAT personnel who have been trained on their use
 In tactical situations
 In situations where there may be extreme risk to officers  In situations where their use would enhance officer safety or the safety of the public
 Addressing potentially dangerous animals
 During demonstrations or community outreach events
G. Expected Lifespan Until used.

H. Fiscal Impact No annual maintenance. The SWAT Team maintains a minimum inventory of 30 distractionary devices to maintain readiness for a response to a crisis.

I. Training Prior to use, officers must attend a diversionary device training conducted by POST-certified instructors.
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J. Legal and Procedural Rules It is the policy of the SLTPD that only SWAT operators use distractionary devices, and they must be used in a manner consistent with state and federal law.

Because inventory varies depending on operational and training use, a minimum inventory is maintained of 20 canisters of each type.

B. Cost DefTec Flameless Tri-Chamber CS - $45 per canister.

DefTec Flameless Expulsion CS - $48 per canister.

DefTec Flameless Expulsion OC - $49 per canister.

DefTec Maximum HC Smoke - $38 per canister.

C. General Description Canisters designed to deliver a payload of chemical agent for a variety of less-lethal situations.

D. Manufacturer’s Description DefTec #1032 Flameless Tri-Chamber CS canister:

The design of the Tri-Chamber Canister allows the canister to burn within an internal can and disperse the chemical agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject.

This canister will deliver approximately 0.7 oz of agent during its 20- 30 second burn time. The Tri-Chamber Flameless Canister can be used in crowd control as well as tactical situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. The purpose of the Tri-Chamber Flameless Canister is to minimize the risk to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Canister offers the option of delivering a pyrotechnic chemical device indoors, while minimizing or negating the chance of fire to the structure.

DefTec #1082 Flameless Expulsion CS canister:

The CS Flameless Expulsion Canister is a compact, non-pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnical canisters, this device’s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 inches by 1.65 inches and delivers approximately 0.16 oz of active agent during its 3-second discharge time.

DefTec #2040 Flameless Expulsion OC canister:

The OC Flameless Expulsion Canister is a compact, nonpyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnical canisters, this device’s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 inches by 1.65 319
SLTPD Policy 706.4 Page 8 of 10
inches and delivers approximately 0.16 oz of active agent during its 3-second discharge time.

DefTec #1069 Maximum HC Smoke canister:

The Military-Style Maximum Smoke canister comes from the Defense Technology #3 smoke canister. It is a slow burning, high volume, continuous discharge canister designed for outdoor use in crowd management situations. Emits red or yellow smoke for
approximately 1.5 to 2 minutes.

E. Capabilities & Purpose The department maintains a cache of chemical agents to be used in various tactical situations. These are one of many various less-lethal options that the SWAT team employs. While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history (the first reason being long-term, tactical negotiations). The munitions listed below are launched as a projectile; the munitions listed in this section are hand-delivered canisters.

F. Authorized Use Situations for use of the less lethal weapons systems may include, but are not limited, to:
 Dangerous or combative individuals
 Riots, civil unrest, hostile crowds
 Circumstances where a tactical advantage can be obtained  Potentially dangerous animals
 Situations where the use of less lethal weapons may limit escalation or prevent use of deadly force
 Training exercises or community outreach events
G. Expected Lifespan 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing chemical agents are trained in their use by POST-certified less-lethal instructors.

J. Legal and Procedural Rules Use of these items is established under SWAT policy, as well as SLTPD Policy 300 et seq, various Use of Force state laws and federal laws. They are used only for official law enforcement purposes (including public demonstrations and educational purposes).

Because inventory varies depending on operational and training use, a minimum inventory is maintained of 30 rounds of each type. 320
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B. Cost DefTec launchers: $1,000 per launcher.

MilKor multi-launcher: $4,265.

Exact Impact rounds: $18 per round.

Liquid barricade rounds: $23 per round.

Spede-Heat rounds: $30 per round.

Skat-Shell rounds: $28 per round.

C. General Description 40mm Launcher: A class of devices designed to launch rounds 40mm in diameter
40mm Round: A class of low-velocity rounds designed for use in less-lethal situations
D. Manufacturer’s Description DefTec launcher:

The 40mm Single-Shot launcher is a single-shot launcher that features an expandable stock and a light rail. It will fire standard 40mm less lethal munitions up to 4.8 inches in cartridge length. It will launch a 40mm less lethal round to varied distances and is only authorized to be used by approved and trained personnel.

MilKor M32A1 40mm multi-launcher:

The M32A1 is a handheld, gas plug operating, semi-automatic, revolving action, 40mm multi-shot grenade launcher (MSGL). The MilKor, USA 40mm MSGL is the highest quality, safest and most high performing 40mm MSGL on the market domestically and
internationally.

DefTec #6325 Exact Impact Sponge round:

A less-lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose built 40mm canister launcher with a rifled barrel at 325 fps. The 30-gram foam projectile delivers 120 ft/lbs of energy upon impact. The 40mm Exact Impact sponge round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from the target.

DefTec #2260 Ferret Liquid Barricade round:

A less-lethal 40mm round designed to penetrate barriers such as windows, hollow-core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

DefTec #6182 Spede-Heat CS Short Range round:

The Spede-Heat CS short-range munition delivers one chemical canister of CS agent from a 40mm launcher up to 150 yards. The Spede-Heat is a pyrotechnic round designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds from a single source. The Spede-Heat family may be used to conceal tactical movement or to route a crowd.

DefTec #6172 Skat-Shell CS round:

The Skat-Shell round is a 40mm round designed to deliver multiple canisters of a chemical agent from a 40mm launcher. It is designed for outdoor use and has fire-producing capabilities with a maximum range of 80-100 yards. The Skat-Shell is widely used as a crowd 321
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management tool for the rapid and broad deployment of a chemical agent by a singer grenadier. The Skat-Shell contains four separate and smaller munitions.

E. Capabilities & Purpose The department maintains a cache of chemical agents to be used in various tactical situations. These are one of many various less-lethal options that the SWAT team employs. While these agents are referred to as gasses, they are actually dispersed particulates similar to powder or smoke. These are used mainly to dislodge dangerous subjects from barricaded positions and are the second most common reason for suspect surrender in the SLTPD SWAT team’s history (the first reason being long-term, tactical negotiations). The munitions listed here are launched as a projectile; the munitions listed in the previous section are hand-delivered.

Rounds: 5 years from manufacture date.

H. Fiscal Impact Little to no maintenance cost.

I. Training Sworn members utilizing 40mm less lethal chemical agents or impact rounds are trained in their use by POST-certified less-lethal instructors.

K. Mutual Aid Qualifying equipment in this category used by other agencies that are providing mutual aid to this department, or otherwise engaged in law enforcement operations in this jurisdiction, shall comply with their respective AB 481 policy. By adopting this policy, these items are approved for use in the City of South Lake Tahoe during a mutual aid event.
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1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 1/6 SHARE THIS: Date Published: 10/01/2021 09:00 PM
AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. (2021-2022) Assembly Bill No. 481
CHAPTER 406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment.
[ Approved by Governor September 30, 2021. Filed with Secretary of State September 30, 2021. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 481, Chiu. Law enforcement and state agencies: military equipment: funding, acquisition, and use.

Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessary to the execution of its powers and duties as the state agency for the distribution of federal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delivery of purchases before payment, or which prevents the local agency from bidding on federal surplus property. Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.

This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the military equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency’s internet website, and provide a copy of the policy to the Governor or the Governor’s designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to January 1, 2022, to create a military equipment use policy.

Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites 323
1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 2/6 This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. The Legislature finds and declares all of the following:
(a) The acquisition of military equipment and its deployment in our communities adversely impacts the public’s safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities. (b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment.
(c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
(d) Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
(e) The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.

SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title 1 of the Government Code, to read:

CHAPTER 12.8. Funding, Acquisition, and Use of Military Equipment 7070. For purposes of this chapter, the following definitions shall apply:
(a) “Governing body” means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff’s department or a district attorney’s office, “governing body” means the board of supervisors of the county. (b) “Law enforcement agency” means any of the following:
(1) A police department, including the police department of a transit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2) A sheriff’s department.
324
1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 3/6 (3) A district attorney’s office.
(4) A county probation department.
(c) “Military equipment” means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision. (3) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and onehalf-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision. (4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
(5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
(6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.
(10) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
(11) Any firearm or firearm accessory that is designed to launch explosive projectiles. (12) “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
(13) Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD). (14) The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons. (15) Any other equipment as determined by a governing body or a state agency to require additional oversight. (16) Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency. (d) “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment. (2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment.
(3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment. (4) The legal and procedural rules that govern each authorized use. 325
1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 4/6 (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy. (6) The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e) “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution. (f) “Type” means each item that shares the same manufacturer model number. 7071. (a) (1) A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. (D) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. (E) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter. (F) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G) Acquiring military equipment through any means not provided by this paragraph. (2) No later than May 1, 2022, a law enforcement agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b), within 180 days of submission of the proposed military equipment use policy to the governing body, the law enforcement agency shall cease its use of the military equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.
(c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable. 326
1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 5/6 (d) (1) The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
(B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. (2) In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable. (2) The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for approval set forth in subdivision (d). If the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a military equipment use policy based on local community needs.
7072. (a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
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1/10/22, 10:42 AM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 6/6 (b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. 7073. (a) A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. (4) Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. (5) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter. (6) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7) Acquiring military equipment through any means not provided by this subdivision. (b) No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a military equipment use policy. (c) A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1) Publish the military equipment use policy on the agency’s internet website. (2) Provide a copy of the military equipment use policy to the Governor or the Governor’s designee. 7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

Requiring local agencies to hold public meetings prior to the acquisition of military equipment further exposes that activity to public scrutiny and enhances public access to information concerning the conduct of the people’s business.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 5, 2022
Agenda Item #: 16.

Agenda Item: Travel Authorization - California Tahoe Alliance Advocacy Days, Sacramento, April 19-20, 2022
Executive Summary: The City Clerk was notified of an opportunity for the Mayor and Mayor Pro-Tem to attend the California Tahoe Alliance Advocacy Days, Sacramento, April 19-20, 2022. Per City Council Protocols, the City Clerk is seeking authorization for attendance.

Requested Action / Suggested Motions: Pass a Motion authorizing Mayor Middlebrook and Mayor Pro-Tem Creegan to attend the California Tahoe Alliance Advocacy Days in Sacramento. The estimated cost per person is $550.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report-California Tahoe Advocacy Days Sacramento.docx 02-CTA Advocacy Day Schedule
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Council Agenda Report- April 5, 2022 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: April 5, 2022
Title: Travel Authorization – California Tahoe Alliance Advocacy Days, Sacramento, April 19-20, 2022
Location: Sacramento
Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Background: On March 17, 2022, Assistant to the City Manager, Lindsey Baker, notified the City Clerk of an opportunity for the Mayor and Mayor Pro-Tem to attend the California Tahoe Alliance Advocacy Days, Sacramento, April 19-20, 2022. Per City Council Protocols, the City Clerk is seeking authorization for attendance.

City Council Protocols – City Council Travel
General Travel on Behalf of the City: Councilmembers traveling on behalf of the City expecting reimbursement of expenses must first obtain approval of the travel by the City Council and coordinate their travel through the City Clerk’s Office who will generally charge all expenses to the City (rather than reimburse Councilmembers). As noted in the policy any unused reservation will be paid for by the Councilmember.

Financial Implications: Mayor Middlebrook and Mayor Pro-Tem Creegan would be provided hotel accommodations (2 nights) and additional travel per diems (meals, parking, and incidentals) at an estimated $550. There are no registration fees to attend.

City Council Budget for Travel has a remaining balance of $5,531.21 (total adopted budget amount $6,000, not including mid-year adjustments).

Policy Implications: The discussion of Councilmember attendance conforms to City Council Protocols.
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California Tahoe Alliance Advocacy Days
April 19, 2022
9:30am Organizational Meeting
10:20am Assemblymember Frank Bigelow
11:00am Hugh Bower, Chief of Staff
Assemblymember Kevin Mullin
11:30am Assemblymember Eduardo Garcia
1:30pm Secretary Wade Crowfoot
California Natural Resources Agency
2:15pm Senator Bob Wieckowski
3:00pm Nathaly Teran, Senior Legislative Aide
Assemblymember Luz Rivas
April 20, 2022
8:30am Senator John Laird
9:00am Assemblymember Richard Bloom
10:00am Lilly Udang, District Director
Senator Susan Talamantes Eggman
10:30am Assemblymember Megan Dahle
11:00am Pablo Garza, Chief Consultant
Assembly Water, Parks & Wildlife [for Assm. Bauer-Kahan] 11:30am Assemblymember Mark Stone
1:00pm Senator Brian Dahle
Updated 3.30.2022
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: April 5, 2022
Agenda Item #: 17
Agenda Item: Agreement with Walker Consultants for the City Parking Garage Access and Revenue Control System and Modification Project
Executive Summary: The City Parking Garage on Bellamy Court was constructed nearly 20 years ago.

This project will provide conduct a condition assessment of the current structure and operational issues, evaluate existing circulation patterns and access and revenue control system and prepare construction documents for remedial and structural upgrades, revenue and access control upgrades, electric vehicle upgrades, parking space counting system, and provide project management for the recommended upgrades.

Requested Action / Suggested Motions: Acting as the South Tahoe Joint Powers Parking Financing Authority, Pass a Resolution authorizing and directing the Chair to execute Professional Services Agreement with Walker Consultants in the amount of $187,230, and appropriating $205,953 (including contingency) into the Parking Garage Revenue Expense Account for the Parking Garage Access and Revenue Control System and Modification Project.

Responsible Staff Members: Anush Nejad, Director of Public Works, Scott Crivelli, Detective Sergeant, and Olga Tikhomirova, Finance Director
Responsible Staff Member: Anush Nejad, Director of Public Works - (530) 542-6031 Scott Crivelli, Detective Sergeant - (530) 542-6130
Olga Tikhomirova – (530) 542-7431
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Parking Garage Services.docx
02 - Proposal_Walker.pdf
03 - Professional_Services_Agreement_ Walker.pdf
04-Resolution - STJPPFA Parking Garage.docx
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South Tahoe Joint Powers
Parking Financing Authority April 5, 2022 Page 1 of 4
City of South Lake Tahoe
Report to South Tahoe Joint Powers
Parking Financing Authority
Meeting Date: April 5, 2022
Title: Professional Services Agreement with Walker Consultants for the City Parking Garage Access and Revenue Control System and Modification Project Location: Bellamy Court, South Lake Tahoe, CA
Responsible Staff Member: Anush Nejad, Director of Public Works - (530) 542-6031 Scott Crivelli, Detective Sergeant - (530) 542-6130
Olga Tikhomirova – (530) 542-7431
Background: In November 2013, the South Tahoe Joint Powers Parking Financing Authority issued $7,735,000 of Parking Revenue bonds to refund the bonds issued in 2002 to finance the acquisition and construction of an approximately 410-space parking facility. The bonds are secured and paid from the net operating revenue of the garage, special tax revenue levied in CFD No. 2001-1, and debt service reserve funds. Operating revenue is derived from all sources of income which includes parking rents, passes, fees, and charges. Hourly usage revenue constitutes the majority of revenue. Additionally, the Authority offers a range of monthly and seasonal passes, as well as offering storage spaces and validations for Heavenly Village merchants.

The City Parking Garage on Bellamy Court was constructed nearly 20-years ago and is in need of upgrades and improvement. Currently, the City Parking Garage is operated by the Police Department and is maintained by Public Works Department with assistance from an outside contractor for custodial services. Based on evaluating existing operational issues related to site circulation, revenue collection system, and the need for EV charging stations, the Public Works Department prepared a Request for Proposal to retain a qualified firm to address the current operational deficiencies.

Issue and Discussion: Recognizing the need for evaluation and upgrades to the parking garage to improve operational efficiency and address safety issues, staff began soliciting firms’ qualifications to retain a qualified consulting firm for the required services.

This project will include condition assessment of the current structure and operational issues, evaluation of existing circulation patterns and access and revenue control system, preparation of construction documents for remedial and structural, revenue and access control, electrical vehicle (EV) station upgrades, and parking space counting system. The total anticipated outcome of this effort will be in the range of $1 million.
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South Tahoe Joint Powers
Parking Financing Authority April 5, 2022 Page 2 of 4
Staff released a Request for Proposals (RFP) for professional parking consulting services on December 8, 2021, through the Planet Bid. The RFP scope included the following major elements:

1. Condition Assessment of Existing Parking Structure

2. Evaluation of on-site circulation

3. Evaluation of Parking Access and Revenue Control System

4. Evaluation of Electric Vehicle Charging Station for the Parking Garage

5. Evaluation of Space Counting and Dynamic Parking Availability signs on Heavenly Way/US 50 6. Preparation of Contract Documents for all recommended improvements

7. Project Management and Support Services for the Implementation of the project.

Three hundred sixty-seven (367) vendors were notified. Thirty-two (32) firms registered as bidders and downloaded the RFP documents.

The Department of Public Works received electronic submittals on January 28, 2022. The City received four (4) proposals. Table A below lists the firms who submitted qualifications.

Firm Location
1 ACE Parking San Diego, CA
2 Dixon Resources Unlimited San Diego, CA
3 Walker Consultants, Inc. San Francisco, CA
4 Watry Design, Inc. San Jose, CA
Table A – Firms submitting Proposals
All submittals received were distributed to four (4) members of the City’s evaluation team:

Finance Department, Police Department, and Public Works staff members. Each one of the team members independently evaluated, then numerically scored each proposal based on criteria outlined in the RFP. Two firms were selected for an interview with follow-up questions and clarification. The scores of the evaluators were then added to achieve a cumulative score which provided the ranking.

Table B below lists the scoring/rank.

Rank Firm Cumulative Score
1 Walker Consultants, Inc. 360.0
2 Dixon Resources Unlimited 335.0
3 Watry Design, Inc. 317.0
4 ACE Parking 258.0
Table B – Cumulative Score and Rank
Upon review and scoring of the proposal submitted by Walker Consultants, Inc. and subsequent discussion, staff has determined Walker Consultants is capable and effectively understands the scope of work required to provide the services needed for the project as specified by the City. Per the RFP requirements, staff negotiated the final scope and fee (Attachment 02 – Final Proposal). Table C details the cost breakdown by Major Task. 334
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Parking Financing Authority April 5, 2022 Page 3 of 4
Task Cost
1 Kick-Off Meeting $6,960
2 Monthly Coordination Meetings $15,740
3 Parking Conditions Assessment Report $13,210
4 Evaluation of Circulation Pattern $2,400
5 EV Charging Stations Design $40,160
6 Parking Access and Revenue Control $34,560
7 Program Management and Project Delivery $30,365
Direct Costs (10 Site Visits) $5,000
Laboratory Materials Testing $1,500
Optional Grant Writing (T&M) $10,000
Total $187,230
Table C –Plan Review Services Cost Breakdown by Major Task Financial Implications: The Authority has a financial obligation to its bondholders to maintain a garage that is functional and yet financially self-sustaining. The future of the garage depends on having a structure that the community and visitors can safely use and rely on.

Currently, the proposed project is unfunded. Staff is recommending the appropriation of $205,953 for the Professional Services Agreement (PSA) with Walker Consultants, including a project contingency (10%), into the Parking Garage Expense Account 520-05320-42030 - Technical Services. Along with the projected future cost for anticipated repairs and improvements, this effort could result in up to $1.2 million in total expense.

The accumulated unrestricted cash balance in the Parking Garage fund as of the City’s most recent fiscal year ended September 30, 2021, was approximately $3.0 million. The expense appropriation for the PSA with Walker Consultants will reduce this balance to approximately $2.8 million. There will be no impact on the current fiscal year 2021-22 net revenues that are required for the bond debt service.

It has been staff’s intent to take advantage of the early payoff option for the 2013 Parking Garage Refunding bonds as this could free up future parking garage revenues for other projects. The earliest date for the early payoff option is December 1, 2023. The total amount required for the bonds payoff on that date is approximately $5.7 million. The projected available cash balance after the contract cost, but before the projected additional $1.0 million in anticipated cost for repairs and improvements and including the restricted cash balance in the supplemental fund with the fiscal agent, is $4.8 million at the close of Fiscal 2022-23 which is approximately $0.9 million below the required payoff amount. Expense appropriations for the potential and projected repairs and improvements (estimated at $1 million) will further increase this gap.

The historical conservative range of net revenues for the parking garage excluding the two highest years and one lowest year (2018 and 2019, and 2021 respectively, to avoid possible anomaly), is between $500K and $800K after the bond debt service. Should the Authority decide to move forward with the improvements in the range of $1 million, the next earliest date for the Parking Garage bonds early payoff is forecasted around September 2026. 335
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This information is provided for the purpose of assisting the Authority in its decision regarding current and future parking garage improvement projects.

Environmental Considerations: The appropriation of funds for the projects mentioned above is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the CEQA Guidelines (existing facilities).

Policy Implications: This project advances the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.5 (Carbon Neutrality) to implement various projects to reach the City’s 100% renewable energy and Climate Action Plan goals, including building robust EV charging infrastructure by 2025.
 Action Item 5.3 (Infrastructure and Maintenance) actively seeking funding to develop sustainable infrastructure projects based on the prioritized capital improvement project list. 336
Prepared for the City of South Lake Tahoe
Revised Proposal for City Garage
Parking Access and Revenue Control
System and Modification Project
March 7, 2022
Prepared by
601 California Street, Suite 820
San Francisco, CA 94108
415.644.0630
walkerconsultants.com
337
Contents
A. Cover Letter 3
B. Executive Summary 4
C. Company History, Background and Experience 6
D. Project Manager and Project Team 15
E. Scope of Work / Implementation 27
F. Project Budget 33
G. Description of Recent Projects / References 37
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January 28, 2022
Anush Nejad
Director of Public Works
City of South Lake Tahoe
1740 D Street
South Lake Tahoe, CA 96150
Re: Proposal for City Garage Parking Access and Revenue Control System and Modification Project Dear Mr. Nejad:

It’s important to City of South Lake Tahoe that the prime contractor is experienced in providing clear guidance for stakeholders as our work sets the direction for critical site, operations, and vehicular movements. It’s equally critical that the contractor provide expertise on recommendations for pedestrian (guest and tenant) access and safety. The City is seeking a consultant who can bring years of experience with parking functional design, condition assessments, facility operations, and an advanced understanding of technologies in parking structures. The team at Walker Consultants (“Walker”) is considered the preeminent industry leader in parking planning, design, operations and technology. We are qualified and confident in our ability to exceed the expectations of the Parking Garage in the service of this contract.

Walker has assembled a team of highly qualified individuals for this project. Our Managing Principal, Justin Chang, is a registered architect with over 20 years of parking consulting. Walker’s project manager, Peter Filice, has been providing technology consulting on many of our most challenging projects. In addition to our local team of consultants, your project will benefit from our national resources. Our team possess over 100 years of combined parking experience. They know parking functional design and the planning that it takes to deliver a great project.

This team will also be supported by 300 Walker Consultants employees throughout our eighteen offices. We have consulted on projects for hundreds of municipal projects throughout our 55-year history.

Our goal is to provide a quality service that will ensure the goodwill and respect of our clients and provide our services in a manner whereby our clients recognize that we are one of the best firms they have worked with. We have provided cost-effective parking solutions for our clients across the United States. Our proven commitment to meeting our client’s needs has resulted in an over 85% client return rate.

Our depth of talent and multi-disciplined team of technical professionals is ready to serve the City of South Lake Tahoe and all stakeholders. Walker’s proposal shall remain valid for a period of not less than 120 days from the date of submittal. Thank you for considering Walker.

Sincerely,

WALKER CONSULTANTS
Justin M. Chang, AIA, LEED AP BD+C
Managing Principal
[email protected]
415.830.3175
601 California Street, Suite 820
San Francisco, CA 94108
415.644.0630 walkerconsultants.com
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B. Executive Summary
340
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 5
Executive Summary
Walker Consultants provides planning, design, engineering, financial analysis, forensics, restoration and consulting for the built environment. For this project we have assembled a team of experienced experts to address all the elements of the project outlined in the RFP. Our team will be led by Justin Chang and Peter Filice who are both located in our San Francisco office. Our firm and staff qualifications and resumes are included within the proposal.

The scope of services requested by the City of South Lake Tahoe for the City Garage Parking Access and Revenue Control System and Modification project are uniquely suited to the experts within Walker Consultants. The parking structure, located at One Bellamy Court, plays a crucial role in the operations of the Heavenly Village. This unique facility, serving visitors and skiers alike, requires it to be intuitive and convenient to operate efficiently and profitably.

Our proposal covers the 5 major elements of work outlined in the RFP; 1) the structural condition appraisal and report, 2) traffic circulation and congestion mitigation, 3) parking access and revenue control systems, 4) EV charging system replacement and upgrades, and 5) program management. Our proposed workplan includes meetings and discussions with city staff, on-site condition assessments, material testing, analysis, development of recommended solutions, and finally preparation of construction documents, bidding and construction administration support. Our schedule for performing this work can be easily accomplished within the city’s stated completion milestones.

Walker has brought on ECOM Engineering as a sub-consultant to provide electrical engineering for the project. We believe their experience and close proximity to the project site to be a great benefit in coordinating with Liberty Energy.

Our fee proposal covers the full scope of work requested in the RFP and is based on our experience performing similar projects and on the anticipated level of repairs and upgrades needed to complete all work. We can also assist the city with budgeting and financing strategies to facilitate completing the work in the most expedient and economical manner.
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C. Company History,
Background and
Experience
342
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 7
Walker Consultants provides planning, design, engineering, forensics, restoration and consulting for the built environment.

Our experts have been advancing industry standards since we began in 1965. We are a 100% employee-owned company that takes pride in the value we provide our clients through integrity, honesty, and excellence.

Walker possesses a strong foundation as an industry leader in all aspects of parking consulting that encompass operations, technology, and mobility solutions. We offer our clients a wide spectrum of specialists and renowned experts from within the transportation industry who can bring effective and practical solutions to complex challenges.

Our abilities reach far beyond parking and mobility and include highly experienced forensic engineers who provide investigative assessments, creative repair solutions, and litigation support on all types of facilities around the world impacted by natural events as well as design or construction defects.

Additionally, we are among the largest providers of restoration and building envelope services in the industry. The combination of our structural engineering and architectural design excellence, building science experts, and vast geographic presence make Walker the first choice for these specialized services throughout the country.

Offices 25
Staff
States
Countries 20
Repeat Customers (%) 85
Company Profile
325
50 343
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
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WALKER CONSULTANTS | 8
Parking structures need not be unattractive. Walker’s experience with structural and architectural systems results in attractive facilities that are well above industry standards, are functional and architecturally supportive of any development.

With today’s rapidly changing landscape of Ride Apps, new mobility options, autonomous and electric vehicles, and sustainability, parking facilities must be designed with flexibility to accommodate new usage patterns and vehicle characteristics. Throughout all this change, parking facilities must still be designed to be efficient, user-friendly, durable and cost-effective. An efficient functional concept is the foundation for a welldesigned facility, and that begins with understanding the requirements of the facility’s users today and in the future.

Walker’s creative design personnel, coupled with more than 55 years of experience, will develop a functional plan that addresses these and other unique requirements, resulting in a facility that will function well today and decades into the future.
• Architecture & Engineering
• Functional Design
• Queuing Analysis
• Wayfinding/Signage
• Adaptive Reuse
• Automated Parking Guidance Systems (APGS)
• Automated Vehicle Storage and Retrieval Systems (AVSRS) • Autonomous Vehicles
• Parking Access and Revenue Control Systems (PARCS)
• Traffic Simulation
• Sustainability
• ParkSmart Certification
• Design-Build Project Delivery
Walker’s experience
results in functional,
attractive and
future-proof
parking facilities.

Established in 1965 as a structural engineering firm, Walker rapidly morphed into a parking design and consulting firm and by the 1980s was the leading parking consulting firm in the United States.

Parking Design
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Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 9
Planning
Meeting the needs of owners and users is the centerpiece of Walker’s parking and transportation planning services. This often includes interpreting and improving public policy with hands-on experience and implementable solutions.
• Airport Landside Plans
• Bicycle and Pedestrian Plans
• Mobility Studies and Plans
• Municipal Code Studies and
Updates
• Parking Supply/Demand
• Shared Parking Plans
• Transportation Demand
Management Plans (TDM)
• Parking Allocation and Pricing
Strategies
Curb Management
From an increase in pick-ups and drop-offs to new ways to get around like shared bikes and scooters, curb space must be managed to ensure accessibility, safety, and circulation.

Walker aligns public and private sector goals so that communities can offer more equitable access among different users, improve level of service for everyone, collect data on transportation behaviors, and create a sustainable revenue source.

Financial Feasibility
Our market, economic and financial feasibility studies have assisted owners with securing more than $2 billion in financing on projects involving virtually all land use types that feature paid parking. • Due Diligence Studies of Parking Assets
• P3 Parking Asset Monetization
• Parking Market and Financial Studies
• Financing and Bond Documents
Walker crafts plans
with both owners
and users in mind.

Whether a downtown district, commercial development,
event venue, airport, hospital, university campus, or oneof-a-kind unique land use, Walker creates value for clients by performing analyses and developing plans that efficiently move people where they want to go.

Planning & Mobility
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Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
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WALKER CONSULTANTS | 10
Walker’s staff is comprised of experienced former public and commercial parking operators that provide firsthand expertise and best practices for operations and technology plans.

Operations
Our operations specialists have decades of commercial and public-sector parking operations and management experience. Having operated garages, surface lots, valet operations and on-street parking systems for both public and private asset owners, Walker’s experts can improve the efficiency of your parking operation with:
• Operational Audits and Plans
• Parking Operator RFPs
• Curb Management Plans
• Valet Parking Plans
• On-Street Parking Operations, Enforcement, Technology, and Policy Technology
Technologies for managing vehicle parking continue to evolve as appbased controls and future autonomous vehicles shape the transportation landscape.

Our parking management systems consultants have helped hundreds of owners implement new systems for managing vehicles in complex, multi-modal environments. Each year Walker commits substantial resources to researching and analyzing parking management and guidance systems. We meet with vendors and visit installations to gain first-hand knowledge of products and services to get beyond the “buzz” and offer in-depth comparisons and recommendations. We also provide construction documents, specifications, and installation support. • License Plate Recognition (LPR)
• Reservation Systems and Apps
• Collection Security Analysis
• On-Street Parking System
Designs
• PCI Compliance
• Procurement Of PARCS,
APGS, Parking Meters, and
Enforcement Technologies
Walker will identify
the right policies
and technologies for
your needs.

Operations & Technology
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WALKER CONSULTANTS | 11
Services
Parking Design
• Architecture & Engineering
• Functional Design
• Queuing Analysis
• Wayfinding/Signage
• Adaptive Reuse
• Automated Parking Guidance
Systems (APGS)
• Automated Vehicle Storage and
Retrieval Systems (AVSRS)
• Autonomous Vehicles
• Parking Access & Revenue
Control Systems (PARCS)
• Traffic Simulation
• Sustainability
• ParkSmart Certification
• Design-Build Project Delivery
Planning & Mobility
Planning
• Airport Landside Plans
• Bicycle and Pedestrian Plans
• Mobility Studies and Plans
• Municipal Code Studies and
Updates
• Parking Supply/Demand
• Shared Parking Plans
• Transportation Demand
Management Plans (TDM
• Parking allocation and pricing
strategies
Curb Management
• Data Collection and Inventory
• Stakeholder Engagement
• Curb and Loading Zone Planning
and Design
• Curb Access Fees, Financial
Modeling, and Implementation
• Vendor RFPs and Agreements
Financial Feasibility
• Due Diligence Studies
• Market and Financial Analyses
• P3 Monetization
Operations & Technology
Operations
• Operational Audits & Plans
• Parking Operator RFPs
• Curb Management Plans
• Valet Parking Plans
• On-Street Parking Operations,
Enforcement, Technology, and
Policy
Technology
• License Plate Recognition (LPR)
• Reservation Systems and Apps
• Collection Security Analysis
• On-street parking system designs
• PCI compliance
• Procurement of revenue and
enforcement technologies
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Services, continued
Forensics & Restoration
• Asset Management Plans
• Advanced Structural Analysis
◦ Fire Analysis and Passive Fire
Protection (PFP) Optimization
◦ Impact and Drop Object
Analysis
◦ Modeling and Advanced
Analysis
◦ Seismic and High Wind
Analysis and Strengthening
• Blast Analysis, Design, and
Retrofit
• Diagnostics & Testing Consulting
• Due Diligence Surveys
• Foundation Repairs and
Evaluations
• Investigations and Assessments
• Litigation/Claim Support and
Expert Testimony
• Maintenance Programs
• Non-Destructive Testing
• Post-Tensioning Evaluation
• Repair Design and Construction
Documents
• Structural Strengthening
• System Upgrades
Building Envelope
• Building Envelope Testing
• Façade Access Davit & Anchor
Testing
• Design Peer Review
• Fenestration Consulting
• Construction Monitoring and
Third-Party Review
• Waterproofing Design
• Building Science
• Façade Design and Restoration
• Roofing Design and Repairs
• Plaza Design and Remediation
• Commissioning
348
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 13

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COMPANY SNAPSHOT
History:
 Established in 1997 by Eric C. Johnson, P.E. and Mark S. Schlenker  Full Electrical Engineering, Low Voltage and Reusable Energy Design Services  Located in Sacramento, California
 ECOM Engineering, Inc.’s staff currently consists of (five) Principals overseeing and managing projects, (five) project engineers, (one) CAD specialists and (two) administrative staff.  Registers California Small Business. Expires 02/28/2022  SMUD SEED Registered
 SAM Registered
 DUNS #010439235
 DIR #PW-LR-1000754110
Market Sectors:
 Commercial Offices
 Data Centers
 Federal/City/County
 Healthcare-Largest Market Segment
 Higher & K12 Education
 Renewable Energy
Design Services:
 Access Control
 Arc Flash Studies
 Audio/Visual Systems
 Battery and Inverter Upgrades
 CCTV (Video/IP & Analog)
 Communications (Voice/Data/Fiber/Outside
Plant Cabling)
 Emergency Power
 Energy Management
 Fire/Life Safety
 Generators
 Intercom/Paging
 Lighting
 Nurse Call
 Power
 UPS and Battery Systems
 Wireless Communication System Designs
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WALKER CONSULTANTS | 14 Page 2 of 2
Professional Affiliations:
 7X24 Exchange
 Academy of Architecture for Health (AIA)
 American Association of Industrial Security Building Industry (AAISBI)  Building Industry Consulting Services International (BICSI)  California Society for Healthcare Engineering (CSHE)
 Construction Specifications Institute (CSI)
 Institute of Electrical and Electronics Engineers (IEEE)  International Association of Electrical Inspectors (IAEI)  National Fire Protection Association (NFPA)
 National Society of Professional Engineers (NSPE)
 Real Estate and Construction (RECON)
 Society of Marketing Professional Services (SMPS)
State Licenses:
 Arizona Registration # 65997
 California Registration # E15404
 Hawaii Registration # 16175
 Nevada Registration # 12859
 Oregon Registration # 89376
 Texas Registration # 117548
ECOM Engineering, Inc.
1796 Tribute Road, Suite 100
Sacramento, CA 95815
916 641-5600
www.ecomeng.com

Page 1 of 2 ends

COMPANY SNAPSHOT
History:
 Established in 1997 by Eric C. Johnson, P.E. and Mark S. Schlenker  Full Electrical Engineering, Low Voltage and Reusable Energy Design Services  Located in Sacramento, California
 ECOM Engineering, Inc.’s staff currently consists of (five) Principals overseeing and managing projects, (five) project engineers, (one) CAD specialists and (two) administrative staff.  Registers California Small Business. Expires 02/28/2022  SMUD SEED Registered
 SAM Registered
 DUNS #010439235
 DIR #PW-LR-1000754110
Market Sectors:
 Commercial Offices
 Data Centers
 Federal/City/County
 Healthcare-Largest Market Segment
 Higher & K12 Education
 Renewable Energy
Design Services:
 Access Control
 Arc Flash Studies
 Audio/Visual Systems
 Battery and Inverter Upgrades
 CCTV (Video/IP & Analog)
 Communications (Voice/Data/Fiber/Outside
Plant Cabling)
 Emergency Power
 Energy Management
 Fire/Life Safety
 Generators
 Intercom/Paging
 Lighting
 Nurse Call
 Power
 UPS and Battery Systems
 Wireless Communication System Designs
350
D. Project Manager
and Project Team
351
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 16
Project Manager and Project Team
Walker plans for this project to be managed by Senior Consultant Peter Filice, based out of our San Francisco office, whose resume is attached to this proposal. Peter is highly experienced in parking operations and technology and will plan to drive to South Lake Tahoe as needed for on-site visits. He was the Project Manager for the 50 W. San Fernando and Masonic Auditorium PARCS projects listed in our references, as well as many other PARCS and APGS projects outside of Northern California. In addition to his role as Project Manager, Peter will also be the lead consultant on the PARCS system evaluation and design.

The other Walker and ECOM personnel intended to be engaged on this project include the following and their resumes are also attached.
352
Justin Chang,
AIA, LEED AP BD+C
Principal-in-Charge
Peter Filice
Project Manager &
PARCS Consultant
Walker Consultants
Brian McGann
Chrissy Mancini Nichols
EV Consulting
Tom Devine, RA
Functional Consultant
Benham Arya
Durability Consultant
Sean Connolly
Waterproofing Consultant
Ben Schlenker
Electrical Engineer,
ECOM Engineering
Joseph J. Juzwiak, PE, LC
Mechanical & Plumbing
Consultant
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 17
City of South Lake Tahoe
Project Team Organization
The success of your project will depend upon a wide variety of factors.

No factor is more important than the people that will work on the project. The team we have assembled for your project has been carefully selected to provide the specialized services that your project requires.

Our team clearly understands your project needs and requirements. 353
Proposal for City Garage Parking Access and
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WALKER CONSULTANTS | 18
Peter Filice
Project Manager/Senior Consultant
Peter joined Walker after 4 years of leadership positions at a parking technology vendor, and prior to that 20 years of experience with software and cloud-based solutions at Oracle and TimesTen.

Based out of the San Francisco office, he covers primarily Northern California and the Pacific Northwest as well as other areas of the US with expertise in parking technology solutions across multiple vertical markets – municipal, university, Class A commercial garages, hotel, event and stadium, on-street, mixed-use, and airport. In particular, Peter has deep expertise in Automated Parking Guidance Systems (APGS) and Parking Access and Revenue Control Systems (PARCS).

Peter designs and implements parking systems and technology improvements for public and private entities across his region. He also applies and advises on industry best practices for IT, cloud and networking.

He has a passion for ensuring that projects are addressed in an organized and comprehensive manner, complemented by his strong listening and communications skills.

Project Highlights
Key Experience
Technology-based solutions
Access and revenue control
Education
Bachelor of Science, Electrical
Engineering and Computer Science,
Santa Clara University,
Santa Clara, CA
Master of Science, Electrical
Engineering, Santa Clara University,
Santa Clara, CA
Affiliations
California Public Parking Association
(CPPA)
International Parking & Mobility
Institute (IPMI)
National Parking Association (NPA)
Pacific Intermountain Parking and
Transportation Association (PIPTA)
Intuit Dome
Inglewood, CA
PARCS/APGS Lead Consultant
PARCS and APGS system design and
specification and procurement support
for three new construction above
ground garages at the Intuit Dome, the
new home of the LA Clippers NBA team.

Project Completion: Currently underway
and in procurement phase.

Nob Hill Masonic Center
San Francisco, CA
Project Manager and Lead Consultant
PARCS system replacement and upgrade
for an underground garage under the
Masonic Auditorium.

Project Completion: December 2021
Bay Area Rapid Transit District (BART)
Oakland, CA
Project Manager and Lead Consultant
LPR-enabled parking payment
machine upgrade project, assessing
requirements and feasibility.

Project Completion: December 2021
Boise International Airport
Boise, ID
PARCS/APGS Lead Consultant
PARCS and APGS system design and
specification for a new construction
above ground garage at the airport.

Project Completion: Currently underway
and in procurement phase.

Fresno-Yosemite International Airport
Fresno, CA
Project Manager and Lead Consultant
APGS system design, procurement and
construction administration for a new
construction above ground garage at
the airport.

Project Completion: December 2021
580 Dubuque
San Francisco, CA
PARCS Consultant
PARCS system design and specification
for a new construction underground
garage beneath an office complex.

Project Completion: December 2021
354
Proposal for City Garage Parking Access and
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WALKER CONSULTANTS | 19
Justin Chang, AIA, LEED AP BD+C
Managing Principal
Justin Chang brings over 20 years of Project Architect experience to Walker Consultants. He joined Walker in 2006 and is currently serving as the Managing Principal for the San Francisco office. He has experience managing projects from conceptual studies and design documentation through to construction of large-scale mixed-use buildings.

Justin’s responsibilities include client interface, technical consulting, coordination of architectural design, and budget/schedule management.

He is experienced in parking functional design, parking alternatives development and analysis, complete design and construction administration of parking structures. Justin also has extensive experience developing parking alternatives analyses for educational, municipal, and private sector client types.

As a LEED Accredited Professional, Justin understands the rating system and the current practices for attaining sustainability in parking structure construction. He is also an Autodesk Revit Architecture Certified Professional and is actively involved with guiding the direction of Building Information Modeling use within the firm.

Project Highlights
Developer/Private/Corporation
Microsoft Campus Refresh
Redmond, WA (Ongoing)
Walker has been working with Microsoft to provide parking consulting services for the Microsoft Campus Refresh development program.

The program envisions constructing 2.9 million square feet across 17 new buildings, with 7,200 below grade parking spaces. As project manager, Justin is responsible for client interface, technical consulting, coordination of architectural design, and budget/schedule management.

Education
California State University, Los Angeles – Parking Structure E Los Angeles, CA (2020)
Justin serves as the Project Manager for Walker’s functional design/ structural engineering services for the new construction of a 4-level 1,650 space parking structure. This project utilizes a modified DesignBuild project delivery method called Collaborative Design-Build.

Key Experience
Parking Functional Analysis
Design – Build Project Delivery
Building Information Modeling (BIM)
Education
Bachelor of Architecture, Pratt Institute
Bachelor of Science, Architecture,
Northeastern University
Registrations
Registered Architect in the states of
California, New York, and Maryland
Affiliations
American Institute of Architects
LEED Accredited Professional, BD+C
Autodesk Revit Architecture Certified
Professional
355
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 20
Tom Devine, RA
Project Manager
Tom has over 15 years of project management experience with a wide range of project types from commercial retail to education and the public sector. He is experienced in the construction documentation, permitting and contract administration of parking structures. Tom has managed projects throughout all phases of a project’s development from schematic design through to construction and occupancy. As an architect, he has provided these services for education (K-12) projects, commercial retail building developments over 100,000 square feet, as well as largescale solar installations.

He is a LEED Green Associate and a Parksmart Advisor under the International Parking Institute’s partnership with the USGBC and upto-date on the latest developments affecting the recognition of the sustainability of parking garages under the Green Building Certification Institute (GBCI).

Project Highlights
Developer/Corporation/Private
Ilani Casino Parking Structure
Ridgefield, WA (2020)
Functional design and structural engineering for 6-level level, 2,700-space parking garage
Government
Richards Boulevard Office Complex
Sacramento, CA (Active)
Functional design for 5-level, 1,020 space parking garage and an additional 400 surface parking spaces
Healthcare
Kaiser San Rafael
San Rafael, CA (Active)
Functional design and structural engineering for Los Gamos parking structure
Key Experience
Functional Design
Project Management
Contract Administration
Education
Bachelor of Arts, Architecture,
University of California, Berkeley
Registrations
Registered Architect in the state of
California
Affiliations
LEED Green Associate
Parksmart Advisor
356
Proposal for City Garage Parking Access and
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WALKER CONSULTANTS | 21
Behnam Arya, PhD, PE
Senior Consultant
Dr. Behnam Arya has more than 20 years of experience in analysis, design and investigation of structures during which he has directed investigation projects to determine the cause of structural damage/failures due to earthquakes, extreme winds, flood, fire, vibrations, adjacent construction activities, construction defects and design errors. Behnam has extensive experience in destructive and non-destructive structural testing. He has performed numerous advanced computer models and analyses for seismic hazard mitigation and structural failure investigations.

Behnam actively participates in professional and technical committees and has published more than 30 papers in refereed journals and conference proceedings.

He is currently a member of Forensic Practices Committee of ASCE through which he recently coauthored “Guidelines for Forensic Engineering Practice (Second Edition)” a publication of the American Society of Civil Engineers (ASCE).

Representative Projects
*Harmon Hotel, Las Vegas City Center
Las Vegas, NV
Construction defect investigation, Directing field destructive investigation and evaluation of construction quality for the as-built 26-story hotel tower. *World Trade Center
New York, NY
Major contributor to the World Trade Center damage investigation team, performed static, dynamic and wind analysis, simulated damage configurations to find the cause of collapse.

Earthquake Damage Investigations
1994 Northridge, CA; 2001 Seattle, WA; 2010-2011 Canterbury, Christchurch, NZL and 2019 Cushing, OK
Investigation of damage to 100+ commercial and residential buildings.

Hurricane Damage Investigations
Hurricanes Charley, Frances, Jeanne, Wilma, Irma, Katrina, Ike, Mathew, Sandy and Irma (Florida, Mississippi, New York, New Jersey and Texas) Investigation of damage to hundreds of residential and commercial buildings.

Damage Caused by Adjacent Construction
Los Angeles and Orange Counties, CA
Investigation of damage to over 50 residential and commercial structures caused by vibration and excavation of the adjacent construction Parking Structures
California, Nevada and New York
Parking consulting services for over 15 parking structures including condition assessment, structural testing, asset management plan and repair recommendations
* Projects performed at previous firm
Education
Doctor of Philosophy, Tufts University,
Medford, MA, 2000, Structural
Engineering
Master of Science, California State
University Northridge, 1997 (with
distinction)
Bachelor of Science, Iran University of
Science and Technology, 1989
Registrations
Licensed Professional Engineer in CA,
Structural Engineering Certification
Board (SECB)
Certifications
Safety Assessment Volunteer, State
of California Office of Emergency
Services
Certified Infrared Thermographer, 2009
(Issued by Flir Systems, Inc., Boston)
Affiliations
American Society of Civil Engineers/
Structural Engineering Institute
(ASCE/SEI)
ASCE Forensic Practices Committee
American Concrete Institute (ACI)
American Institute of Steel
Construction, Inc.,
American Association for Wind
Engineering
Structural Engineers Association of
Southern California (SEAOSC)
Honors
2008 Excellence in Structural
Engineering Merit Award, Structural
Engineers Association of California
2005 Structural Engineering Excellence
Award, Structural Engineers
Association of California
357
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 22
Sean Connolly, RA, RWC, CCS
Principal / Director of Building Envelope
Sean Connolly is the Director of Building Envelope in Walker’s California offices. Sean is a licensed Architect and Registered Waterproofing Consultant with expertise in above and below-grade waterproofing, exterior walls (including windows and doors) and roofing for new construction and renovation projects.

Mr. Connolly is responsible for a wide variety of services including commissioning, condition assessments, field investigations, design and peer review, bidding/negotiation, plan check, construction administration, quality assurance/quality control testing, and observations related to the building enclosure. Sean has extensive experience working on projects of all sizes for a variety of private and public sector clients including mixeduse, apartment, condominium, commercial, hospitality, education, hospital, industrial, and government projects.

Project Highlights
Key Experience
Above and below-grade waterproofing
Exterior walls
Roofing
Education
Bachelor of Arts, Architecture, New York
Institute of Technology
Registrations
Licensed Architect in the States of
California and Washington
Certifications
Registered Waterproofing Consultant
(RWC)
Certified Construction Specifier (CCS),
CSI
Construction Documents Technology
(CDT), CSI
Affiliations
Construction Specifications Institute
(CSI), Orange County Chapter, Board
Member since 2015
IIBEC
AAMA
UC Davis - Teaching and Learning
Center
Irvine, CA
Peer review and construction phase
consulting for new construction. EIFS,
window wall, windows low-slope
roofing, rooftop terrace waterproofing
UC Davis - Davis Campus Clinic
Irvine, CA
Peer review and construction phase
consulting for new construction. EIFS,
window wall, windows low-slope
roofing, rooftop terrace waterproofing
Pegasus High School - New Science
Building
Huntington Beach, CA
Design peer review and construction
phase consulting for the new Science
Building. Scope includes low-slope
roofing, flashing, and exterior wall and
fenestration waterproofing.

John Gill
Irvine, CA
Peer review and construction phase
consulting for new construction. EIFS,
window wall, windows low-slope
roofing, rooftop terrace waterproofing
New 14 Story Hotel (Confidential,
Northern CA)
Exterior Design & Construction
Administration Services - Roofing and
Waterproofing. Scope includes belowgrade waterproofing, exterior walls, fenestration waterproofing, deck
waterproofing, and low-slope roof.

New High Rise Apartments
(Confidential, Southern CA)
Building envelope peer review
and construction phase consulting
services for a new construction
project consisting of two (2) high rise
residential buildings with continuous
retail at the ground level throughout.

The two high rise structures will be
22-stories and 14-stories. Scope
includes below-grade waterproofing,
deck waterproofing systems, air
barrier and flashing, seismic joint
waterproofing, and low-slope roofing.

Pegasus School (Huntington Beach, CA)
New construction project of a singlestory 16,726 SF building. Construction document peer review, third party
construction administration consulting
services, storefront water testing
services.
358
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 23
Brian T. McGann, PCIP
Parking Technology Consultant
Brian is an expert in technology such as Parking Access and Revenue Control Systems (PARCS), Automated Parking Guidance Systems (APGS), Payment Card acceptance and data security. Brian has been a part of the Walker team since January 2015, providing guidance for clients ranging from mixed-use developers, to airports, retail management, universities, hospitality, and municipalities.

APGS systems, particularly individual space monitoring, has seen rapid growth in recent years. Brian’s expertise with software system integrations provided great benefit to a high-end retail client looking to bring together data from a PARCS and APGS to successfully implement an advanced installation including elements of frictionless parking, assisted vehicle location, surveillance, and payment systems.

Brian is one of only a handful of PCIP (Payment Card Industry Professional)- certified parking consultants working in the parking industry.

Representative Project
City of Des Moines PARCS and On-Street Pay Parking
Des Moines, IA
The City’s PARCS equipment had become obsolete. The City of Des Moines requested an expert review on how to select a replacement PARCS with the latest technology and payment options for upcoming construction and future retrofits. Brian wrote, developed, and administered an RFP for PARCS equipment to be installed at all City-owned garages. Walker participated on the selection committee to ensure the PARCS equipment was selected in a timely and competitive manner with established pricing. In addition, Brian provided high-level education about trends, options, and best practices for On-Street Pay Parking for the City of Des Moines. Existing conditions were closely examined and options for improvement were suggested, which included: a payment app, full integration between pay stations, and a pay by space or pay by plate option.

Representative Experience
Key Experience
Automated Parking Guidance Systems
(APGS)
Parking Access and Revenue Control
(PARCS)
Payment Card Industry
Data Security Standard (PCI-DSS)
Education
Bachelor of Science, Computer
Information Systems
Winona State University
Registrations
PCIP from the Payment Card Industry−
Security Standards Council. (PCI-SSC)
License 1000-508
Publications
“Secure and Sustainable Disposal of
Outdated Parking Equipment.”
Parking Magazine. June 2020
“Chip Cards Reduce Costs and Risks
for Parking Operators.” Parking
Magazine. September 2018
Presentations
“Parking in the Age of Transportation
Network Companies and Fully
Autonomous Vehicles.” Institute of
Transportation Engineers. August
2018
“Parking Managers are Reducing Their
PCI Risk Using These Six Weird
Tricks.” International Parking &
Mobility Institute. June 2019
City of Minneapolis
Minneapolis, MN
Consultant, Project Manager
PARCS Replacement
City of Rochester
Rochester, MN
Project Manager
PARCS Replacement
City of Appleton
Appleton, WI
Consultant, Project Manager
PARCS Replacement
City of St. Cloud
St. Cloud
Consultant, Project Manager
Parking Study
Mt. Rushmore National Memorial
Keystone, SD
Consultant, Project Manager
PARCS and APGS Replacement
St. Paul Public Housing Agency
St. Paul, MN
Consultant, Project Manager
Feasibility Study
Sioux Falls Mixed Use Parking
Sioux Falls, SD
Consultant
Gateless PARCS System
359
Proposal for City Garage Parking Access and
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WALKER CONSULTANTS | 24
Chrissy Mancini Nichols
National Lead, Curb Management & New Mobility
Chrissy leads Walker’s national curb management and new mobility strategy.

She also manages Walker’s Northern California mobility and parking planning practice.

Her current portfolio includes working in Fresno County, CA to design and implement an electric vehicle microtransit program. She is also working with the cities of Sunnyvale, CA, West Sacramento, CA, and Boulder, CO to analyze how transportation, parking, and curb management policies promote development, and encourage transit, biking, and walking.

She is leading an internal research study with cities across the nation to find solutions for curb management challenges resulting from new demands as well as test and vet curb management technology solutions.

Chrissy has worked on several public private partnerships including a financial analysis of the City of Chicago’s Parking Meter program to reduce the City’s annual payment to the private concessionaire and make the system more efficient for users.

She specializes in identifying and modeling new revenue sources for transportation. For example, she led a strategy to create a new transit funding mechanism for Chicago to fund $10 billion in transit projects.

Project Highlights
Fresno Rural Transit Agency (Fresno County, CA)
County Microtransit Implementation Plan
City of Sacramento, CA
Curb Management Plan and Curb Fee Analysis
City of Columbia/University of Missouri (Columbia, MO)
Joint Dockless Electric Scooter Program (Regulations and RFP) City of Sunnyvale, CA
Parking and Transportation Plan and Policy Strategy
County of Alameda, CA
Parking and Transportation Study
City of West Sacramento, CA
Urban Parking and Mobility Plan
City of Benicia, CA
Parklet Program Policy, Design, and Implementation
City of Boulder, CO
Curb Access Pricing and Management Plan
Jacksonville and Omaha International Airports
Ride App Demand Model and Design
Education
Master of Science in Public Policy and
Administration, Northwestern
University
Bachelor of Science in Education,
Youngstown State University
Committees
California Public Parking Association,
Legislative Committee
Chicago Transit Authority’s Bus Rapid
Transit Steering Committee
Chicago Mayor Rahm Emanuel’s
Transportation and Infrastructure
Transition team
Midway Airport Public Private
Partnership Advisory Panel
Chicago’s Metropolitan Planning
Organization’s technical advisory
group analyzing the fiscal and
economic impacts of development
decisions
Awards
Professional Fellow, US Department
State, Young Southeast Asian
Leaders Initiative
Recipient of the Northwestern Graduate
School Distinguished Thesis Award
Interests
Co-Host of Monday’s at the Overhead
Wire, a weekly podcast on planning,
land use and mobility issues
Blogs on planning and policy at
mycuriouscity.com
360
Proposal for City Garage Parking Access and
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WALKER CONSULTANTS | 25
Joseph J. Juzwiak, PE, LC
MEP Department Head
Joe Juzwiak is Walker’s MEP Department Head, and has over 20 years of experience in the electrical engineering field. His areas of expertise include design of power, lighting, control, fire alarm, communications and electric distribution systems. He has contributed his electrical expertise to the design of over one hundred parking facilities for Walker, throughout the country. His experience has included the mechanical, electrical, fire protection and plumbing design of new parking structures, restoration and retrofitting of existing parking structures including underground parking structures and parking lot lighting analysis and design.

With Walker since 1996, Joe has been responsible for numerous lighting projects including work on many award-winning parking structure projects including Raleigh Durham Airport, Duke University, Rivers Casino Garage, and Riverside Hospital.

Joe also directed the electrical mechanical, and plumbing design of the nation’s first and only stand-alone parking structure to receive LEED certification; the Duke Medical University’s Parking Structure IX.

Representative Projects
Education
Bachelor of Science in Electrical
Engineering, Western Michigan
University, Kalamazoo, MI, 1988
Associates in Applied Science in
Electricity and Electronics,
Kalamazoo Valley Community
College, Kalamazoo, MI, 1984
Registrations
Registered Lighting Certified
Professional
Registered Professional Engineer in
the states of Michigan, Mississippi,
Illinois, Indiana, New Jersey, and
Virginia.

Affiliations
National Society of Professional
Engineers
City of Akron Superblock West
Expansion Parking Garage
Akron, OH
Relighting design for existing parking
garage as part of expansion of the
garage. Final design incorporates LED
light fixtures
City of Akron O’Neil and Broadway
Decks
Akron, OH
Relighting design for existing parking
garage as part of expansion of the
garage. Final design incorporates LED
light fixtures
City of Akron Morley Parking Deck
Akron, OH
Lighting fixtures comparison and
analysis. Design of LED replacement
lighting system for garage
Easton Town Center Macy’s Garage
Design
Columbus, OH
Parking consulting, mechanical,
electrical and structural design
1,300 space parking structure
Riverside Methodist Hospital West
Columbus, OH
1,152 space parking structure
Fairfax County Public Safety B&C
Fairfax, VA
1,932 space parking structure
Gateway Centre
Palatine, IL
1,244 space parking structure, 2002
2003 HONORABLE MENTION

ENGINEERING ACHIEVEMENT AWARD

FROM IL ENGINEERING COUNCIL
St. Augustine Visitor Information
Center
St. Augustine, FL
1,164 space parking structure
Moffitt Cancer Center Expansion
Tampa, FL
588 space parking structure, 2001
2005 HONOR AWARDS FROM THE

ORLANDO CHAPTER OF THE AIA
Duke University Research Drive Garage
Durham, NC
1,917 space parking structure, 2009

LEED CERTIFIED
University Park @ M.I.T. Parking Garage
Cambridge, MA
946 space parking structure, 1998
2000 INTERNATIONAL PARKING

INSTITUTE AWARD OF EXCELLENCE
361
Proposal for City Garage Parking Access and
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Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 26
Ben Schlenker, P.E.

Electrical Engineer, ECOM Engineering
As a Principal Sr. Project Manager at ECOM Engineering, Ben has extensive experience in all phases of project construction. These areas include site investigation, design development, Short Circuit, Coordination and Arc Flash Studies, value engineering, construction documents, project management and construction support. This experience includes both remodel and new construction of numerous projects with complex lighting, power, security and signal systems. Ben has taken on a broad range of projects including Design Build, Healthcare, Education, and Industrial. Following are some most recent projects managed by Mr. Schlenker.

Summary of Design Experience
• Open Door Community Health Center EV Car Charging
Colburn Electric
• Blackbird Park & Sports Field Lighting
City of Sacramento
• N. Natomas Parking Lot Lighting
City of Sacramento
• UCDH Roseville MOB II
Roseville, CA
• CSUC Whitney Hall
Chico, CA
• Banner Lassen Medical Center Central Utility Plant
Susanville, CA
• Freemont Rideout Cancer Center Expansion
Marysville, CA
• San Joaquin RTD New Bus Maintenance Yard
Stockton, CA
• Sierra Gateway Apartments Site Lighting Entitlements
Rocklin, CA
• St. Helena Hospital Project Transform, Remodel
St. Helena, CA
• Sutter Santa Rosa Medical Center, Remodel Projects
Santa Rosa, CA
• Teichert Aggregates Arc Flash Studies
Multiple Sites
• Sutter Roseville USP 800 Pharmacy
Roseville, CA
Education
BS, Electrical and Electronics
Engineering, CSUS, Sacramento, CA
AS, Associate of Arts, General
Education, Consumnes River College,
Sacramento, CA
AS, Fire Technology, Consumnes River
College, Sacramento, CA
Professional Registrations
California # E21982
NICET Level III
ECOM Engineering, Inc.
2009 – Present
Elk Grove CSD Fire Department
2002 – 2004
362
E. Scope of Work
/ Implementation
363
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 28
Project Approach
Our approach begins with design team, city and stakeholder engagement. Initial project meetings and interviews need to be conducted to confirm the objectives, concerns and issues from these groups. Ideas and potential solutions will be generated, analyzed and compared. Results of these studies will then be presented to the city and additional input to proposed solutions will be addressed. Ultimately the final preferred designs will be developed based on collaboration with all interested parties. From our experience, this approach makes all parties feel their input to the design was considered and their interests were addressed in the design process.

The design task will consist of a concentrated effort by the design team to develop a detailed program and design for the project. During this phase, the project team will work collaboratively to establish the programmatic requirements for all elements of the project. We will evaluate cost implications of options to establish budgets for the recommended construction package.

Project constraints such as site logistics, traffic and pedestrian circulation, construction phasing and budget all need to be evaluated. Other issues will undoubtedly arise during vetting of the project with city and consultant team members. The approach for addressing these constraints will be to evaluate the impacts of each and to develop proposed solutions that meet the programmatic and other requirements for the project.

The construction document phase will further define the project to include architectural, structural, building mechanical, electrical, plumbing, life safety and operational systems. The design will provide necessary information for budgetary estimates, permitting and bidding the project. The design will be carried out by Walker with periodic design coordination meetings with the city and design team.

Walker Consultants has extensive experience working with municipalities on similar projects. Walker will facilitate the team and city in understanding the pros and cons of design options to determine the optimal solution for the project. Our goal is to provide the necessary expertise, resources and tools to support the city in this effort. 364
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 29
Scope of Work

1. Kick-Off Meeting
Walker’s approach to the project will begin with a kick-off meeting between Walker’s key staff members and City of South Lake Tahoe staff and stakeholders. The meeting agenda will cover a review of the parking structure work items, goals and objectives of the city and stakeholders, issues that need to be addressed and a detailed presentation of Walker’s workplan and schedule of activities.

Walker will identify any additional information required from the city including any additional documentation for the parking structure, contacts needed for access to enclosed spaces or for traffic controls or other assistance during the work.

This meeting will be scheduled to occur within 2 weeks of our authorization to proceed. Walker will document the discussions and include a list of action items and commitments resulting from the meeting.

2. Monthly Coordination Meetings
Our workplan will include monthly coordination meetings between Walker key personnel and city staff and invited stakeholders. These meetings will cover project work activity progress and a review of planned work for the next month. Tentative findings and potential solutions from our investigations will be presented and discussed. Issues and constraints will be discussed and proposed corrective measures will be identified.

Project schedule and budgets will be reviewed and any deviation from our baseline plan discussed. Timely review and monitoring of the project plan will help maintain overall milestone targets.

These can be in-person meetings located in South Lake Tahoe or conducted virtually via Go-to-Meeting, Microsoft Teams, Zoom or another networking application. Walker will prepare and maintain minutes of these meetings, actions items and commitments.

3. Parking Structure Condition Assessment
Walker will conduct a condition appraisal to assess the physical condition of the facility and to address all issues that have been previously identified or uncovered during the course of our work. Our condition appraisal will provide a “health report” on the condition of the structure. The report will confirm suspected problems or document known problems and provide budgeting information to allow the city to finance the identified repairs. The report findings and recommendations will form the basis for construction document preparation for subsequent competitive bidding.

Our objective is to perform an overall condition of the parking structure and provide an opinion of the probable cost for the necessary repairs, based on the observed conditions as well as our experience with parking structure conditions and repair costs. We have already performed a preliminary “walk-through” to verify our understanding of the condition and the requirements of the RFP. Our approach to this portion of the project is based on that understanding and our familiarity with the facility. Our assessment will focus on the following:
• Document the existing condition of the structure in representative areas. • Recommend conceptual repairs (where required).
• Provide an opinion of the probable cost for the recommended conceptual repairs. 365
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 30
Scope of Work, continued
Based on this project understanding, we propose the following scope of services:

Task A – Initial Condition Appraisal
i. Review available drawings, specifications and engineering/testing reports to familiarize ourselves with the type of construction and waterproofing systems and any previous repairs or modifications performed on the parking structure.
ii. Conduct a field evaluation of the parking structure to document the current physical condition of structural and waterproofing elements. This will include visual observations and limited non-destructive testing on various structural elements. Review nonstructural elements of the parking structure including but not limited to expansion joints, drainage and waterproofing systems, electrical systems, etc. iii. Compile and review all field data that will assist us in determining the probable causes and effects of the documented deterioration.
iv. Identify potential structural or safety-related conditions, if any. The City will be notified immediately if any safety-related conditions are identified.
v. Identify and prioritize other repairs for the structure. vi. Compile and analyze field evaluation data to generate repair recommendations and opinions of probable costs of construction.
vii. Prepare a draft written report with a summary of observations, including photographs depicting the areas noted in the report, findings, repair recommendations, and capital expense.

Depending on visual observation and initial findings during condition assessment, Walker may recommend additional invasive testing to determine the cause and extent of conditions observed. For this purpose, Walker may recommend exposing concrete steel reinforcement as well as obtaining material samples for strength characteristics and/or chemical content at selected locations. Any destructive testing that is proposed shall be approved by the City of South Lake Tahoe.

Task B – Construction Document Preparation
i. Prepare construction documents (CDs) outlining priority repairs based on our condition assessment report which will consist of drawings and specifications with sufficient details to obtain competitive pricing from qualified repair contractors.

Walker will also provide contract administrative and site observation services during the construction and repair program to monitor the contractor’s performance of the repair program and protect the client’s interests.

4. Evaluation of Circulation Pattern and Ingress/Egress Walker will review the parking layouts and vehicular circulation within the garage to identify modifications that will reduce congestion and improve overall efficiency of the facility. Functional design options coupled with access and revenue control equipment will have the combined benefits of improved ingress/egress and revenue enhancement.
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Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 31
Scope of Work, continued
The design of the parking areas needs to consider customer convenience, safety, wayfinding and characteristics of the users. Parking geometrics need to allow vehicles to easily maneuver through the parking structure. Sightlines, visibility and adequate illumination within parking structures need to be maintained for safety, and wayfinding.

Peak hour parking traffic volumes over the course of the day, week and year need to be studied to properly size entry and exit plazas and circulation routes within parking areas. Traffic circulation routes to and through all parking areas will be evaluated to mitigate congestion yet maximize the efficiency of parking.

Walker will employ best practices in developing circulation options that can be objectively evaluated to help identify potential solutions with measurable benefits. These options will be presented to the city and stakeholders for selecting a preferred option for further development and incorporation into construction documents.

5. Electric Vehicle Charging Stations
Options for electric vehicle charging station installation will be compiled and presented. Options will include prospective vendor choices and features, costs and infrastructure upgrades necessary to accommodate the additional electrical service loads. Options will be presented in a way that facilitates decisions for incorporating into the construction document package.

Upon concurrence from the City, Walker will prepare construction documents for the EVCS installation including parking layouts, required signage, and electrical engineering necessary to obtain a building permit. Walker will prepare 60% and 100% construction documents, including plans, specifications, and our engineer’s opinion of probable cost for review by the city.

Walker will also present a matrix of options that could serve as potential state and federal grant opportunities to provide all or partial project funding. This includes a detailed review of each grant program, the likelihood of success, and an application response plan. Walker can provide grant writing services to lead the response to the grant solicitations as an additional service and has been successful in writing grant applications and receiving funding for California agencies from state and federal sources, including electrification infrastructure and has expertise in the landscape of grants available for potential funding.

6. Parking Access and Revenue Control System
Data Collection and Report Preparation
Walker will meet with the City to discuss and collect documentation regarding the current PARCS system and the requirements for a new PARCS system, including an occupancy counting system with a remote count sign and a traffic control sign.

This meeting will include an on-site assessment and further data gathering of the garage operations and the associated PARCS equipment. This visit will require the availability of City and/or parking operator personnel to interview in-person to collect information.

Walker will collect additional information from the City or the current PARCS vendor if necessary.

Walker will analyze all information collected in the Data Collection process, applying our knowledge of current best practices for PARCS systems that are appropriate for the City’s garage. This task will also include reaching out 367
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 32
Scope of Work, continued
to potentially qualified new PARCS vendors to understand and evaluate their options.

Walker will prepare a Draft Report on the existing system as well as options for state-of-the-art new systems, including gateless systems and mobile payment Apps. The Draft Report will review at least three major systems, based on best practices, including hardware and software components, as well as the revenue collection and administration system. The Report will also evaluate future trends in Parking Management, Revenue Control systems, Payment Systems, and Equipment technologies to provide an assessment of best practices and how they could apply for the City’s new system. After review and comment by the City, Walker will prepare a Final Report version. The Reports will follow the outline prescribed in the RFP.

Contract Specification and Procurement Document
Following approval of Walker’s recommendations, Walker will prepare a Contract Specification and Procurement Document for a Best Value Procurement option for system procurement, installation, integration, testing, and acceptance of the new PARCS system including the occupancy counting system with a remote count sign and a traffic control sign. The Procurement Document will be written to comply with Construction Standards Institute (CSI) outlines and format. It will include at minimum Functional Requirements, Performance Requirements, Integration Requirements, Testing, Validation and Acceptance Requirements, and other details for successful bidding and procurement of a new PARCS system.

A draft version of the Contract Specification and Procurment Document will be provided for City review, and a final version will be produced based on the City’s feedback.

7. Program Management and Project Delivery
Our project manager will be the primary contact with the city. The PM’s responsibilities will include regular communication with city staff to ensure the consultant team is aware of decisions and direction on the project.

The PM is responsible for coordinating the work on all tasks, providing necessary resources to accomplish the work, maintaining the budget and schedule and compiling and assembling documentation including contracts, meeting notes, the construction document package, permitting and bidding materials and construction administration records.

We anticipate that the project delivery method for the construction phase will be design-bid-build using a conventional public bidding process to select the general contractor. Walker will assist the city with the solicitation and review of bids and including the pre-bid meeting, addenda and bid evaluation. During the construction phase, Walker will administer the construction contract, review contractor and supplier submittals, requests for information, change orders and testing agency reports.

Walker will make periodic visits to the project site to observe overall progress and quality of the work to support our review of the contractors’ applications for payment. Upon completion of the construction, Walker will conduct a punchlist review of the work to verify completion and conformance with the contract documents. 368
F. Project Budget
369
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 34
Project Budget
Walker’s fee proposal budget breakdown is provided below. We have determined our fees and expenses based on our understanding of the requirements of the Request for Proposals, and examination of documentation for the parking structure provided by the City of South Lake Tahoe and from an on-site visit to the structure to observe existing conditions. Our proposed fees are based on our experience performing similar services on municipal parking facilities throughout the country.

Our fees are broken down by task, and the city may elect to perform all or only portions of the work. If tasks are omitted, Walker will adjust our total fee accordingly. We have estimated the travel, lodging and other project related costs and expenses related to the work. For this project, we anticipate a total of ten on-site visits will be required to adequately cover the proposed scope. This is included our total proposed fee. 370
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 35
Tasks Principal
Sr.

Consultant
or Sr. PM
Consultant
or PM
Engineer/
Architect
Designer/
Technician Analyst Subtotal COMMENTS/ASSUMPTIONS
Hourly Rates $265 $255 $220 $190 $165 $180

1. Kick-Off Meeting $6,960 4 8 4 10 0 6 $6,960

1.1 Team Kick-Off 2 2 2 $1,330

1.2 Meeting Preparation 2 2 2 4 $2,070

1.3 Travel Time to/from SLT (8 hours round trip, 1 trip) 8 8 $3,560

2. Monthly Coordination Meetings $15,740 8 36 0 12 0 12 $15,740

2.1 Meetings 4 4 4 4 $3,560

2.2 Meeting Preparation 4 8 8 8 $6,060

2.3 Travel Time to/from SLT (8 hours round trip, 3 of these meetings on-site with remainder by web conference) 24 $6,120

3. Parking Condition Assessment Report $29,765 0 23 0 98 32 0 $29,765

3.1 Review Existing Plans/Documentation 1 2 $635

3.2 Site visit including detailed quantification of conditions 8 16 $5,080

3.3 Prepare Condition Assessment Report 4 24 $5,580

3.4 Prepare Repair Drawings - CD 4 24 32 $10,860

3.5 Prepare Repair Specification Manual -CD 4 20 $4,820

3.6 Attend Pre-bid Meeting - CD 8 $1,520

3.7 Review Contractors Biddings - CD 2 4 $1,270
$0

4. Evaluation of Circulation Pattern and Ingress/Egress $13,210 6 0 12 16 36 0 $13,210

4.1 Review Existing Information 2 2 2 $1,350

4.2 Site Visit and Data Collection 4 4 $1,420

4.3 Analyze Data 2 2 2 $1,350

4.4 Prepare Permitting Documents 2 8 8 32 $9,090

5. Not listed in RFP

6. Electric Vehicle Charging Stations $40,160 8 0 56 52 96 0 $40,160

6.1 Review Existing Information 2 4 4 $2,170

6.2 Prepare EV Recommendations 2 16 16 16 $9,730

6.3 Coordination Meetings with the City 2 4 8 $2,930

6.4 Analyze EV Grant Funding Options
16 $3,520
Leading the grant response is an additional service not included here, estiamted between $12K and $20K per
grant depending on the grant source.

6.5 Prepare EV Permitting Documentation 2 16 24 80 $21,810

7. Parking Access and Revenue Control $34,530 0 116 0 0 30 0 $34,530

7.1 Discovery process of current system and new system
requirements. Includes 1 on-site visit. 16 $4,080

7.2 Analyze collected discovery information and contact potential vendors as needed. 20 $5,100

7.3 Prepare Draft and Final Report on PARCS system,
including basic concept drawings. 40 8 $11,520

7.4 Prepare PARCS Contract Specification and Procurement Documents, including DD Drawings. 32 20 $11,460

7.5 Review/revision work on above, based on City feedback. 8 2 $2,370

8. Program Management and Project Delivery $30,365 8 75 0 48 0 0 $30,365

8.1 Project Management 4 35 16 0 $13,025

8.2 Construction Administration 4 24 24 $11,740

8.3 Round trip travel time for Construction Admin site visits (8 hours/trip, 2 trips by PM and 1 by Engineer) 16 8 $5,600 TOTAL BUDGET $170,730 34 258 72 236 194 18 $170,730
Estimated Reimbursable Expenses - Billed at Below Cost + 15% $7,475 $6,500 Travel, Lodging & Meals - 10 site trips included $5,000 $5,000 Laboratory material testing $1,500 $1,500
$178,205 $258 $236 $194 $18 $177,230
Total
Proposed
Budget
`
Walker Consultants
Leading the grant response is an additional, optional service not included in the pricing at left, to be provided upon request from the City on an hourly basis not to exceed $10,000 in total.

5. 6.

7. 7
7 7
6 6
6 6
6 5
5 5
5 5
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Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
ID Task Name
1 Notice to Proceed
2 Project Management
3 Preparation & Administration
4 Assemble Team
5 Contracts & Insurance Certs
6 Baseline Workplan & Budget
7 Coordination Mtgs. w/ City
8 Kick-Off Meeting
9 Project Status Mtgs w/ City
20 Condition Assessment
21 Compile & Review Background Material
22 Develop Repair Recommendations
23 Facility Survey & Mat'l Testing
24 Develop Repair Item List
25 Material Lab Testing
26 Repair Strategies & Logistics
27 Estimate Probable Costs
28 Prepare Preliminary Repair Recommendations
29 Review Recommendations w/ City
30 Vehicle Circulation Studies
31 Review Issues & Goals
32 Prepare Circulation Options
33 Perform Queuing and Congestion Studies
34 Prepare Option Summaries
35 Review Options w/ City
36 Parking Access & Revenue Controls
37 Review Existing System & Issues
38 Prepare Options for New System
39 Evaluate Pros/Cons & Costs
40 Prepare Summary Recommendation
41 Obtain City Concurrence w/ Recommenations
42 Electric Vehicle Charging Systems
43 Review Existing Electric Infrastructure
44 Perform EV Load Calcs.
45 Identify Req'd Infrastructure Upgrades
46 Prepare Recommended System Configuration
47 Prepare Funding Grant Recommendations
48 Review EV Recommendations w/ City
49 City Review & Approval
50 Staff & City Council Reviews
51 Final Recommendations Approval
52 Construction Document Preparation
53 Structure Restoration Documents
54 Parking Access & Revenue Control Equipment
55 Circulation and Parking Layouts
56 Electric Vehicle Chargins Systems
57 Architectural Work, Materials & Finishes
58 Plan Check & Bidding
59 Plan Review and Permitting
60 Const. Contractor Bidding
61 Construction Phase
62 OAC Jobsite Meetings
70 Project Complete
4/15
9/22
11/1
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2022 2023
Task
Split
Progress
Milestone
Summary
Project Summary
External Tasks
External Milestone
Deadline
Walker Consultants WORKPLAN AND SCHEDULE

Page 1 ends

Project: SO LAKE TAHOE

PARKING STRUCTURE
Date: Fri 3/4/22
WALKER CONSULTANTS | 36 372
G. Recent Projects
/ References
373
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 38
Client Name Location Project
Dates Brief Project Description Reference Contact
Jay Paul Company
50 W. San Fernando
San Jose, CA Mar-Jul
2020
Multi-part project for a garage
underneath an 18-story office
building in downtown San Jose.

Scope included parking operations
and planning consulting including
demand/supply analysis, technology assessment of current PARCS and APGS, functional consulting of
parking stall layout, and forensic
restoration analysis of water leak
and cracking issues.

Julie Garcia
[email protected]
408-286-2076
Nob Hill Masonic
Center
San
Francisco, CA
Jan-Feb
2020
Parking operations and technology
assessment for a garage under
the Masonic Auditorium. Included
an audit of parking operator and
garage operating procedures, as
well as an assessment of current
PARCS system and recommendations for repairs, improvements and upgrades.

Allen Casalou
acasalou@freemason.
org
415-269-1971
Town of
Breckenridge
Breckenridge,
CO
April 2019
- Present
Multiple engagements spanning a
range of services including digital
wayfinding signage design, specification of new LPR-based PARCS and APGS near ski area gondola
station, and design of new parking
structure to replace surface lot.

See enclosed Fact Sheet for further
details.

Shannon Smith
shannons@townof
breckenridge.com
970-453-3196
Jackson Hole Airport Jackson, WY Feb-May
2018
Recommendation, specification
and procurement of modern
new PARCS system to replace old
system.

See enclosed Fact Sheet for further
details.

Dustin Havel
dustin.havel@jhairport.
org
307-733-7682
California State
University,
Los Angeles
Los Angeles,
CA
6 level 2 chargers and 6 DC fast
chargers installed.

See enclosed Fact Sheet for further
details.

Carmen Gachupin
cgachup@cslanet.
calstatela.edu
323-343-5754
Client References
374
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 39
As requested, we are providing below a list of comparable, recent Walker projects including four contactable references. As you will see, Walker has extensive experience with facility assessments, EV, and PARCS work at clients similar to the City of South Lake Tahoe’s project, including a private resort property in Lake Tahoe and two similar resort cities in Colorado and Wyoming.

List of Similar Projects
Client Name Location Project Dates Brief Project Description Diamond Resort Holdings
Lake Tahoe Vacation Resort
South Lake
Tahoe, CA
Aug 2018 –
Jan 2019
Parking demand, supply and operations study
including valet parking analysis. Functional
design improvements of surface lot spaces.

See enclosed Fact Sheet for further details.

Continental Development Corp.
870 Nash St.

Los Angeles,
CA
Oct 2019 -
Present
Evaluation of old PARCS system. Recommendation, specification and procurement of new PARCS system.

City of Culver City Culver City, CA Nov 2017 –
Dec 2019
Evaluation of old PARCS system. Recommendation, specification and procurement of new PARCS system.

See enclosed Fact Sheet for further details.

City of Columbia Columbia, MO Jan-Dec 2019 Provide recommendations for implementation, maintenance and operation of new PARCS system, which converted from single
space meters to gated system.

AECOM Corporation
AECOM Center Garage
Cleveland, OH Oct 2019 –
August 2020
Provided recommendations, specifications
and procurement support for a new PARCS
system and a new parking operator.

See enclosed Fact Sheet for further details.

Project References
375
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 40
50 West San Fernando
San Jose, CA
Walker Consultants provided a wide portfolio of consulting services to property owner and operator Jay Paul Company for this 18-story, Class A office building in downtown San Jose with a 575 stall, 3-level garage beneath it.

Key Features
• The prestigious Silicon Valley Capital Club is located on the 17th level of the building, the first level is slated for a new bank branch, and the remaining building space is general office space, which houses a myriad of different tenants.
• Building ownership had changed recently, and the new owner wished to take a comprehensive look at several issues with the parking garage. • Ownership wanted to assess how to best utilize, improve, and maintain the parking assets to serve both tenants and public parkers.

Solutions Provided
• Operations and Financial Analysis to determine the potential parking needs that may occur when the building reaches 100% leased occupancy, including providing operational and financial recommendations to inform and assist with this change in occupancy when the property is fully leased. • Parking Technology Assessment to evaluate current PARCS and APGS systems, determine remaining useful life and potential short-term functional improvements, and recommend longer term upgrades. • Functional Design Analysis to assess current parking layout and how to optimize it for future tenants and building occupancy changes. • Building Envelope Leak Investigation to evaluate known issues with water leaks into the garage and recommend courses of action to address.

Benefits
• Clear, detailed plan for operations and financial projection for both current and future garage utilization, enabling ownership to plan ahead for tenant and usage changes.
• Complete technology audit, recommendations and identification of probable cost for future improvements, to prepare for planned parking system upgrades and replacements.
• Functional design recommendations for parking layout, striping, and accommodation of new tenants with special parking requirements, enabling planned tenant and ADA improvements to proceed.
• Identification of water intrusion issues, recommended plans to fix and further investigate, and associated probable costs, allowing building management to budget for future required work.

Design Completed: July 2020
Client Reference Contact:

Julie Garcia, General Manager
[email protected]
Walker Resources:

Peter Filice, Sr. Technology
Consultant
Sue Thompson, Operations
Consultant
Jeff Weckstein, Operations
Consultant
Sanaz Ghahani, Design Engineer
Dave Koski, Sr. Project Manager
Sean Connolly, Director of Building
Envelope
376
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 41
“Walker has been an instrumental
leader of our project team driving the
installation of a new PARCS at the Nob
Hill Masonic Center. They led the RFP
process, construction administration,
and testing. It’s their job to ensure
that project issues are identified and
resolved and that the entire project is
successfully completed. In my experience, Walker has stayed on top of every project detail - nothing gets by
them - which is especially important
when working with a third party vendor. They put the right amount of pressure on the team and got results, and always in an very professional manner.

Walker has demonstrated excellent
communications skills and they find a
way to make themselves available even
while managing multiple projects and
priorities. Overall, Walker has provided
top-tier project management support.”
- Allan Casalou, Grand Secretary,
Freemasons of California
Design Completed:

April 2021
Procurement Completed:

June 2021
Construction Completed:

December 2021
Walker Resources
Peter Filice
Project Manager, Sr. Consultant
AbduAllah AlSaleh
Designer
Walker Consultants provided consulting services to the Nob Hill Masonic Center (NHMC) for the design, specification, RFP coordination, and construction administration of a significant upgrade to their Parking Access and Revenue Control System (PARCS) for this 5-level underground parking structure. NHMC is the headquarters of the Freemasons of California and also houses the prestigious Masonic Auditorium event center. The PARCS replaced an old, obsolete system and is designed using a modern, cloud-based approach supporting a wide variety of parking use cases and advanced features.

Key Features
• Large structure with multiple entry and exit lanes and nested premier parking areas. • Garage serves transient, monthly and Masonic Auditorium event parkers. • System must support validations, valet, and prepaid reservations.

Solutions Provided
• Conceptual Design, Performance Specification, Design Drawings, and Price Form to support RFP for PARCS procurement.
• Design of new parking controls islands for nested areas and auxiliary exit. • Vendor proposal analysis and evaluation.
• Advanced cloud-based PARCS selected with modern equipment, improved island layouts, and complete feature set.
• Construction administration including submittal reviews and support of detailed acceptance testing.

Benefits
• Modern cloud-based PARCS provides responsive, easy to use, and stable system for transient, monthly and event parkers.
• AVI tag entry/exit credentials speed the flow of traffic for monthlies. • New auxiliary exit PARCS island provides closed-loop control for event parkers. • New exterior digital signage for occupancy count and pedestrian warning system. • Easy-to-use administrative interface offers complete historical data reporting and control of system operation by parking operator.
• New PARCS will deliver a significantly enhanced parking experience for NHMC parkers.

Nob Hill Masonic Center Garage
Parking Access and Revenue Control System
San Francisco, CA
Nob Hill Masonic Center Garage Parking
Access and Revenue Control System
San Francisco, CA
377
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 42
Project Description
• The Town of Breckenridge, CO is
a popular year-round destination
for outdoor enthusiasts, cultural
tourists, and families who
travel from around the world to
experience the town’s amenites and
actvities.
• As such, navigating traffic and
parking congestion in town for
visitors is often difficult.
• Previously, drivers would not know
that in-town parking lots were
full untl they drove into town and
circled through each parking lot.
• Frustrated, drivers would then drive
back to periphery of town and park
in one of the shuttle lots.
• The Town engaged Walker
Consultants to evaluate the
existing wayfinding and develop a
solution to help drivers find parking
availability in some of their busiest
parking facilities.

Solutions
• Walker Consultants developed
a series of strategies, graphical
signage concepts, and
recommendations to better inform
drivers of locations and directions
to parking areas. This included a
combination of static and dynamic
roadside signs.
• A dynamic message sign along the
side of the road prior to entering
town was designed and constructed
specifcally for this project.
• The digital sign is flexible and
capable of displaying safety
messages as well as real-time
parking informaton.
• The parking status for the facilities
on the sign is controlled by the
Town’s parking operations team.

The status of the parking lots can
be changed instantly by a phone
application specifcally designed for
this project.
• The sign not only has an
architectural appeal, but the design
was coordinated with CDOT to meet
federal guidelines for safety and
design.

Benefit
• Drivers entering town can now
be informed in real-time via
highly visible digital roadside sign
displaying parking availability.
• This information allows visitors
to make an informed decision
of where they can park prior to
entering town, reducing circling
that contributes to traffic and
congestion.
• Various important messages can
also be displayed on the sign
which can alert driver of important
information prior to arriving in
town.
• The Town is easily able to update
the parking availability in real-time
while out in the field via the custom
smart phone application.

Client Reference
Shannon Smith
Town of Breckenridge
Town Engineer
P: 970.453.3196
E: [email protected]
Town of Breckenridge
Signage and Wayfinding
Breckenridge, CO
378
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 43
Jackson Hole Airport (JAC) underwent landside improvements to enhance its customer experience. This included physical improvements to the parking lots for efficiency of the customer as well as operations. Their parking operation consisted of customers paying for parking via an older generation pay station. Customers were required to return to their vehicle in order to display proof of payment, which on some occasions did not happen as a result of customers not being aware that the parking was paid. Additionally, enforcement was labor intensive and difficult to complete as a result of the harsh winter elements the airport faces. The process was inefficient for both the airport and its customers. Walker Consultants assisted the airport in understanding new technology strategies that would improve the customer service as well as the airports operation. Following identification of the technology strategy, Walker developed the procurement documents, assisted the airport in the construction administration, completed lane by lane acceptance testing of the equipment before it went live to the customers, and worked with the airport on a paid parking transition plan prior to “go-live” of the system.

Key Features
• Unpaid Parkers
• Inefficient enforcement by
operations staff
• Outdated payment technology for
both customers and airport
Solutions Provided
• New gated parking access and
revenue control system
• Audio and video monitoring of
lanes
• Real-time parking occupancy data
for parkers
Benefits
• Operational efficiently for
operations staff
• Increased parking revenue and
compliance with paid parking
• Real-time parking availability for
customers
Jackson Hole Airport (JAC) Parking
Access and Revenue Control Equipment
Jackson Hole, WY
Client Reference
Dustin Havel
Jackson Hole Airport
Assistant Airport Director
P: 307.733.7682
E: [email protected]
379
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 44
CSU LA, Parking Structure E
Los Angeles, California
Key Features
• Five-level, approximately 2,200
stall parking structure
• Located in the northeastern
portion of the California State
University, Los Angeles campus
• Includes roof top canopy solar
system, electric vehicle charging
stations, and automated parking
guidance system
• Enhanced pedestrian connection
to main campus
• Utilized a modified Design-Build
project delivery method called
Progressive Design-Build
• Walker provided Parking
Functional Design/Structural
Engineering
380
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 45
Lake Tahoe Vacation Resort Parking Analysis
South Lake Tahoe, CA
Project Description
• The Lake Tahoe Vacation Resort is a scenic vacation retreat for guests, where valet service is offered on a first come, first serve basis, capped at 50± vehicles.
• Valet service is budgeted for a staff of 11 employees, who are also responsible for bellmen duties. Currently, 6 of the 11 positions are filled, with the open shifts covered by overtime of existing staff. • The South Lake Tahoe Fire Department began enforcing the fire lane along the interior ring and service roads of the Resort. This placed an increased burden on valet service and guests as fewer vehicles can be staged and either loaded or unloaded concurrently. At peak times, some guests may wait for up to an hour for their valet vehicle to be retrieved from the offsite garage.

Solutions
• Walker was engaged by the Resort to provide parking consulting services with expertise in valet operations and functional parking design layouts.
• Walker assessed the current parking conditions at the resort and made recommended improvements including:
◦ Creating a designated loading zone to alleviate congestion ◦ Providing an additional guest shuttle to increase the use of the off-site garage, reduce valet congestion, and accommodate multiple guest vehicles
◦ Incorporating technology to bring current valet operations practices up to industry standards Benefit
• Based upon Walker’s functional design and operations review, the Resort may be able to increase space at the surface lot and driveway by 33± spaces through removal of greenspace. • Additionally, the acquisition of an adjacent surface lot may increase Resort parking capacity by 42 to 46± spaces. • The Resort may also choose to implement key valet best practices, valet management technology, shuttle service and adjust current valet responsibilities to improve efficiency and user experience. 381
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 46
City of Culver City PARCS
Culver City, CA
Project Description
• Walker provided technology
upgrade recommendations for the
parking access and revenue control
systems (PARCS) in the commercial
downtown area’s four public parking
facilities totaling 1,600± spaces.

These facilities are part of a public
parking system that is experiencing
rapidly growing demand due to
increased development in the
commercial downtown area.
• Upgrades needed to improve
the operational effectiveness
of a parking system that serves
a diverse range of commercial,
retail, restaurant, health care,
and entertainment land uses
The upgrades would need to
accommodate transient, monthly,
special event, and validated parking.
• Upgrades needed to accommodate
temporarily 235± parkers who
use the local Los Angeles County
Metropolitan Transportation
Authority (MTA) light rail system.

These motorists would park in the
Ince garage (792± spaces), the
city’s largest [and busiest] parking
structure.
• Upgrades needed to include a
system for credentaling the MTA
passengers because they were to
receive a discounted parking rate
and to account for difering parking
demand paterns than those typically
encountered at the Ince garage.

Solutions
• Walker developed a comprehensive
PARCS specifcation document for
the City to issue as part of a request
for proposals (RFP). The specifcation
document called for a system that
centered around a pay on foot (POF)
method of operation.
• The system would have to
accommodate multiple forms of
credentialing for public and contract
parkers, accept various forms of online payment, and allow for remote web-based management and
statistical analysis. The specifcation
required a system that would be
PCI DSS compliant at launch and
could be later upgraded to be EMV
compliant.
• Walker recommended that the
upgrades to the Ince garage include
a nested parking area for the
exclusive use of MTA passengers,
the installation of a transit access
pass (TAP) card reader, and the
addition of an overnight cashier
with access to hand-held TAP
verification technology, and signage
to state clearly the differing rates for
MTA patrons and other parkers.

Benefit
• In combination, these measures
would maintain the Ince garage’s
operational efficiency for all
motorists, help to provide a high
level of customer service for MTA
patrons, and ensure that other
parkers would not abuse the
discount parking rate.
382
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 47
AECOM Parking Operator RFP
and PARCS Procurement
Cleveland, OH
Project Description
• Downtown Cleveland is home to
the 575,000 square foot AECOM
office tower and attached 632-space
parking structure. Rugby Realty
purchased the property and began
a multi-million-dollar renovation of
building and parking structure.
• Walker was retained to obtain
competitve proposals to manage
the parking facility and to replace
the existing parking system with
a state-of-the art parking access
control system.
• Parking included cashier at exit
using equipment that was over 15
years old. The existing hardware
was several generations old and
the sofware was at the end of it’s
supported life cycle.

Solutions
• A simultaneous approach was
taken to issue an RFP for a
parking operator and a ground
up design of a new parking
access control system. Drawings,
technical specifcations, and pricing
requirements were provided.
• Conducted separate pre-bid
meetings for the operator and
equipment RFP process.
• Obtained competitve proposals
from multiple operators and parking
equipment vendors.
• Engaged in evaluating proposals
and partcipating in finalist
interviews before final section was
made.
• Provided on-going assistance
after selections made, including
transition, installation, testing, and
contract reviews.

Benefit
• A new parking operator was
selected to operate the facility,
offering several innovative solutions
and vision for increasing customer
loyalty and providing 24/7 live
customer service via video intercom.
• The new state of the art parking
control system includes:
◦ Automated parking experience
◦ License plate recognition
allowing streamlined entry and
exit
◦ Touchless ticket issue and receipt
issue on demand
◦ NFC Apple Pay and Google Pay
credit card readers
383
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 48
City of Redondo Beach Harbor
Redondo Beach, California
Key Features
• 3 Parking Structures
• $8.4 Million Repair and Maintenance Program – Ongoing project since 2011
Solutions Provided
• Walker provided Condition Appraisal, Plaza Evaluation, and 10-year Asset Management Plan Program to provide recommendationsfor cost-effective repair decisions
• Walker evaluated the location and extent of apparent deterioration, loose and delaminated concrete, corroded reinforcement, failing/damaged expansion joints, failing traffic membrane, water intrusion at tooled joints, cracks, and unsafe vehicle barriers in the parking and plaza levels of the structures
• Walker conducted structural and material testing of structural components
• Walker performed seismic evaluation of one of the parking structures • Walker provided construction documents in several phases over the past 10 years for structural and waterproofing/maintenance repairs • Walker provided construction administration services
384
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 49

Page 1 of 1 ends

PARKING EXPERIENCE
2017-L164.00 Tahoe Forest Hospital - Parking Improvements 2016-K214.00 UCDHS - PS2 ADA Update Project
2015-J218.00 Canyon Terrace Apartments Site Lighting
2015-J192.00 RC Willey Parking Lot Lighting
2014-I173.00 The Reserve Town Home Park
2013-H226.00 Kaiser Morse Hospital - Electric Vehicle Chargers 2012-G196.00 Kaiser Vallejo- Member Parking Structure LAN/VOIP 2011-F306.00 ABSMC Parking Garage Access Control
2011-F100.00 UCDMC - Pavilion Flagpole Lighting
2010-E245.00 UCDMC Parking Structure III/IT Underground Conduit Relocation 2010-E214.00 Sutter Alta Bates Parking Garage Low Voltage 2010-E185.00 UCDMC Civic Core Site Lighting
2010-E116.00 Methodist-Doctors' Parking
2010-E108.00 UCDMC Health System Parking Structure III
2009-D289.00 UCDMC-Parking Structure III
2009-D276.00 Roseville Gateway - Reconfigured Parking
2009-D240.00 UCDMC - Parking Lot Security Cameras & Emergency Call Phones 2009-D182.00 Kaiser Vallejo-Parking Gar. Electric Rm. Upgrade 2009-D131.00 St. Michael's Episcopal Day School Parking Lot Upgrade 2008-C267.00 Methodist- Parking Lot Lighting Survey
2007-B171.00 Fremont Rideout-7th & I Parking Lot
2006-A268.00 Westfield Galleria Parking (Unger Docs)
2006-A228.00 Westfield Grade Plus 1 Parking
2006-A183.01 Target, Bldgs. 350,351,353,354 Site Lighting 2006-A183.00 Target, Town Center East Site Lighting
2005-0312.00 East End Gateway & Parking Garage-CADA
2004-0504.03 Sutter Roseville-ARC Parking Garage Phase 1 2001-0805.00 Lincoln Plaza Parking Booth HVAC Study
2000-1005.00 Kaiser South Sacramento-MC Moore Bldg. Parking-15570 385
building envelope
consulting
forensic restoration
parking design
planning
386

CITY OF SOUTH LAKE TAHOE

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for 2 years and 3 months.
387

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $187,230 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership Of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees 388
and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be 389
maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
390
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City 392
at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
393
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. 394
The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Airport Rd.

South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Airport Road, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Walker Consultants
Justin Chang, Principal-in-Charge
601 California Street, Suite 820
San Francisco, CA 94108
(415) 644-0630
[email protected]

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement 395
without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s 396
Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or 397
subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Joseph Irvin, City Manager Justin Chang, Principal-in-Charge

Business License # __________________
APPROVED AS TO FORM:

By____________________________
City Attorney
ATTEST:

By____________________________
City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES
400
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 29

1. Kick‐Off Meeting
Exhibit A ‐ Scope of Services
Walker’s approach to the project will begin with a kick‐off meeting between Walker’s key staff members and City of South Lake Tahoe staff and stakeholders. The meeting agenda will cover a review of the parking structure work items, goals and objectives of the city and stakeholders, issues that need to be addressed and a detailed presentation of Walker’s workplan and schedule of activities.

Project schedule and budgets will be reviewed and any deviation from our baseline plan discussed. Timely review and monitoring of the project plan will help maintain overall milestone targets.

These can be in‐person meetings located in South Lake Tahoe or conducted virtually via Go‐to‐Meeting, Microsoft Teams, Zoom or another networking application. Walker will prepare and maintain minutes of these meetings, actions items and commitments.

Our objective is to perform an overall condition of the parking structure and provide an opinion of the probable cost for the necessary repairs, based on the observed conditions as well as our experience with parking structure conditions and repair costs. We have already performed a preliminary “walk‐through” to verify our understanding of the condition and the requirements of the RFP. Our approach to this portion of the project is based on that understanding and our familiarity with the facility. Our assessment will focus on the following:
• Document the existing condition of the structure in representative areas. • Recommend conceptual repairs (where required).
• Provide an opinion of the probable cost for the recommended conceptualrepairs. 401
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 30
Scope of Services, continued
Based on this project understanding, we propose the following scope of services:

Task A – Initial Condition Appraisal
i. Review available drawings, specifications, and engineering/testing reports to familiarize ourselves with the type of construction and waterproofing systems and any previous repairs or modifications performed on the parking structure.
ii. Conduct a field evaluation of the parking structure to document the current physical condition of structural and waterproofing elements. This will include visual observations and limited non‐destructive testing on various structural elements. Review nonstructural elements of the parking structure including but not limited to expansion joints, drainage and waterproofing systems, electrical systems, etc. iii. Compile and review all field data that will assist us in determining the probable causes and effects of the documented deterioration.
iv. Identify potential structural or safety‐related conditions, if any. The City will be notified immediately if any safety‐related conditions are identified.
v. Identify and prioritize other repairs for the structure. vi. Compile and analyze field evaluation data to generate repair recommendations and opinions of probable costs of construction.
vii. Prepare a draft written report with a summary of observations, including photographs depicting the areas noted in the report, findings, repair recommendations, and capital expense.

4. Evaluation of Circulation Pattern and Ingress/Egress Walker will review the parking layouts and vehicular circulation within the garage to identify modifications that will reduce congestion and improve overall efficiency of the facility. Functional design options coupled with access and revenue control equipment will have the combined benefits of improved ingress/egress and revenue enhancement.
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Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 31
Scope of Services, continued
The design of the parking areas needs to consider customer convenience, safety, wayfinding, and characteristics of the users. Parking geometrics need to allow vehicles to easily maneuver through the parking structure. Sightlines, visibility, and adequate illumination within parking structures need to be maintained for safety, andwayfinding.

5. Electric Vehicle Charging Stations
Options for electric vehicle charging station installation will be compiled and presented. Options will include prospective vendor choices and features, costs, and infrastructure upgrades necessary to accommodate the additional electrical service loads. Options will be presented in a way that facilitates decisions for incorporating into the construction document package.

This meeting will include an on‐site assessment and further data gathering of the garage operations and the associated PARCS equipment. This visit will require the availability of City and/or parking operator personnel to interview in‐person to collect information.

Walker will collect additional information from the City or the current PARCS vendor if necessary.

Walker will analyze all information collected in the Data Collection process, applying our knowledge of current best practices for PARCS systems that are appropriate for the City’s garage. This task will also include reaching out 403
Scope of Services for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 32
Scope of Services, continued
to potentially qualified new PARCS vendors to understand and evaluate their options.

Walker will prepare a Draft Report on the existing system as well as options for state‐of‐the‐art new systems, including gateless systems and mobile payment Apps. The Draft Report will review at least three major systems, based on best practices, including hardware and software components, as well as the revenue collection and administration system. The Report will also evaluate future trends in Parking Management, Revenue Control systems, Payment Systems, and Equipment technologies to provide an assessment of best practices and how they could apply for the City’s new system. After review and comment by the City, Walker will prepare a Final Report version. The Reports will follow the outline prescribed in the RFP.

A draft version of the Contract Specification and Procurement Document will be provided for City review, and a final version will be produced based on the City’s feedback.

The PM is responsible for coordinating the work on all tasks, providing necessary resources to accomplish the work, maintaining the budget and schedule, and compiling and assembling documentation including contracts, meeting notes, the construction document package, permitting and bidding materials and construction administration records.

We anticipate that the project delivery method for the construction phase will be design‐bid‐build using a conventional public bidding process to select the general contractor. Walker will assist the city with the solicitation and review of bids and including the pre‐bid meeting, addenda and bid evaluation. During the construction phase, Walker will administer the construction contract, review contractor and supplier submittals, requests for information, change orders and testing agency reports.

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $187,230
TOTAL (not to exceed) $187,230

TIMELINE
405
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
WALKER CONSULTANTS | 35
Tasks Principal
Sr.

Consultant
or Sr. PM
Consultant
or PM
Engineer/
Architect
Designer/
Technician Analyst Subtotal COMMENTS/ASSUMPTIONS
Hourly Rates $265 $255 $220 $190 $165 $180

1. Kick-Off Meeting $6,960 4 8 4 10 0 6 $6,960

1.1 Team Kick-Off 2 2 2 $1,330

1.2 Meeting Preparation 2 2 2 4 $2,070

1.3 Travel Time to/from SLT (8 hours round trip, 1 trip) 8 8 $3,560

2. Monthly Coordination Meetings $15,740 8 36 0 12 0 12 $15,740

2.1 Meetings 4 4 4 4 $3,560

2.2 Meeting Preparation 4 8 8 8 $6,060

2.3 Travel Time to/from SLT (8 hours round trip, 3 of these meetings on-site with remainder by web conference) 24 $6,120

3. Parking Condition Assessment Report $29,765 0 23 0 98 32 0 $29,765

3.1 Review Existing Plans/Documentation 1 2 $635

3.2 Site visit including detailed quantification of conditions 8 16 $5,080

3.3 Prepare Condition Assessment Report 4 24 $5,580

3.4 Prepare Repair Drawings - CD 4 24 32 $10,860

3.5 Prepare Repair Specification Manual -CD 4 20 $4,820

3.6 Attend Pre-bid Meeting - CD 8 $1,520

3.7 Review Contractors Biddings - CD 2 4 $1,270
$0

4. Evaluation of Circulation Pattern and Ingress/Egress $13,210 6 0 12 16 36 0 $13,210

4.1 Review Existing Information 2 2 2 $1,350

4.2 Site Visit and Data Collection 4 4 $1,420

4.3 Analyze Data 2 2 2 $1,350

4.4 Prepare Permitting Documents 2 8 8 32 $9,090

5. Not listed in RFP

6. Electric Vehicle Charging Stations $40,160 8 0 56 52 96 0 $40,160

6.1 Review Existing Information 2 4 4 $2,170

6.2 Prepare EV Recommendations 2 16 16 16 $9,730

6.3 Coordination Meetings with the City 2 4 8 $2,930

6.4 Analyze EV Grant Funding Options
16 $3,520
Leading the grant response is an additional service not included here, estiamted between $12K and $20K per
grant depending on the grant source.

6.5 Prepare EV Permitting Documentation 2 16 24 80 $21,810

7. Parking Access and Revenue Control $34,530 0 116 0 0 30 0 $34,530

7.1 Discovery process of current system and new system
requirements. Includes 1 on-site visit. 16 $4,080

7.2 Analyze collected discovery information and contact potential vendors as needed. 20 $5,100

7.3 Prepare Draft and Final Report on PARCS system,
including basic concept drawings. 40 8 $11,520

7.4 Prepare PARCS Contract Specification and Procurement Documents, including DD Drawings. 32 20 $11,460

7.5 Review/revision work on above, based on City feedback. 8 2 $2,370

8. Program Management and Project Delivery $30,365 8 75 0 48 0 0 $30,365

8.1 Project Management 4 35 16 0 $13,025

8.2 Construction Administration 4 24 24 $11,740

5. 6.

7. 7
7 7
6 6
6 6
6 5
5 5
5 5
406
Proposal for City Garage Parking Access and
Revenue Control System and Modification Project
Prepared for the City of South Lake Tahoe
ID Task Name
1 Notice to Proceed
2 Project Management
3 Preparation & Administration
4 Assemble Team
5 Contracts & Insurance Certs
6 Baseline Workplan & Budget
7 Coordination Mtgs. w/ City
8 Kick-Off Meeting
9 Project Status Mtgs w/ City
20 Condition Assessment
21 Compile & Review Background Material
22 Develop Repair Recommendations
23 Facility Survey & Mat'l Testing
24 Develop Repair Item List
25 Material Lab Testing
26 Repair Strategies & Logistics
27 Estimate Probable Costs
28 Prepare Preliminary Repair Recommendations
29 Review Recommendations w/ City
30 Vehicle Circulation Studies
31 Review Issues & Goals
32 Prepare Circulation Options
33 Perform Queuing and Congestion Studies
34 Prepare Option Summaries
35 Review Options w/ City
36 Parking Access & Revenue Controls
37 Review Existing System & Issues
38 Prepare Options for New System
39 Evaluate Pros/Cons & Costs
40 Prepare Summary Recommendation
41 Obtain City Concurrence w/ Recommenations
42 Electric Vehicle Charging Systems
43 Review Existing Electric Infrastructure
44 Perform EV Load Calcs.
45 Identify Req'd Infrastructure Upgrades
46 Prepare Recommended System Configuration
47 Prepare Funding Grant Recommendations
48 Review EV Recommendations w/ City
49 City Review & Approval
50 Staff & City Council Reviews
51 Final Recommendations Approval
52 Construction Document Preparation
53 Structure Restoration Documents
54 Parking Access & Revenue Control Equipment
55 Circulation and Parking Layouts
56 Electric Vehicle Chargins Systems
57 Architectural Work, Materials & Finishes
58 Plan Check & Bidding
59 Plan Review and Permitting
60 Const. Contractor Bidding
61 Construction Phase
62 OAC Jobsite Meetings
70 Project Complete
4/15
9/22
11/1
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2022 2023
Task
Split
Progress
Milestone
Summary
Project Summary
External Tasks
External Milestone
Deadline
Walker Consultants WORKPLAN AND SCHEDULE

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South Lake Tahoe City CouncilApril 5, 2022

South Lake Tahoe City Council
April 5, 2022