South Pasadena City Council
June 7, 2023

9. Training and/or advice to the City Council, Commissioners, and City staff related to the Brown Act, AB 1234, conflicts of interest, the Political Reform Act, meeting parliamentary procedures, and other legal requirements imposed by statute;

10. Written updates to new state or federal legislation or judicial decisions and suggest action or procedures to ensure compliance; and

11. Such other legal services as may be directed by the City Council or City Manager from time to time.

The extent of RWG’s onsite presence will be set and structured in consultation with the City Manager. General Services will be billed to, and compensated by, the City as described above.

RWG will not bill the City for travel time incurred by the City Attorney or Assistant City Attorney to and from the City for regular meetings of the City Council or City Planning Commission.

Special Services. Special Services are defined to include the following advisory (non-litigation) services:

1. Real Estate matters;

2. Labor and Employment matters;

3. Environmental Law Services, including but not limited to, Hazardous Waste, Clean Air Act, and Clean Water Act issues;

4. Advisory services in connection with complex land use matters, which are defined to mean negotiation, drafting, and related CEQA and/or NEPA work on (a) development agreements and related entitlements, (b) entitlements for land use projects of twenty (20) or more residential units, (c) commercial or mixed use projects in excess of two (2) acres;

5. Housing legal services on tasks or projects requiring ten (10) or more hours;

6. Redevelopment/successor agency advisory matters;

7. Water and water rights law advisory matters;

8. Telecommunications matters;

9. Taxes, fees, and, charges matters (e.g. Proposition 218 & Mitigation Fee Act);

10. Advisory services related to public construction disputes; and

11. Public Records Act Requests.

Special Services, other than Public Records Act Requests, will be billed to, and compensated by, the City at a composite hourly rate of $280 per hour for all attorneys. We understand Public Records Act requests have been time consuming and costly to the City in the past. Understanding the nature and extent of those requests, our services related to Public Records Act requests will be billed to, and compensated by, the City at a further discounted composite hourly rate of $225 18 - 72
City of South Pasadena
Proposal for City Attorney Services

per hour for all attorneys. Travel time incurred for Special Services would be compensated at the Special Services rate, although we do not anticipate incurring any significant travel time for special services.

Litigation Services. Litigation Services are defined as the representation of the City in all aspects of the initiation, advancement, or defense of claims in litigation, arbitration, or mediation.

Additionally, Litigation Services include representation of the City in administrative proceedings before other public agencies. Litigation Services shall be billed to, and compensated by, the City at composite hourly rates of $310 per hour for all attorneys, except as to services for Pitchess Motions and Code Enforcement, which shall be billed to, and compensated by, the City at a discounted composite hourly rate of $245 per hour for all attorneys. Travel time incurred for Litigation Services would be compensated at the Litigation Services rates.

Third-Party Services. Legal services that the City elects to have reimbursed by third-parties shall be compensated at a 10% discount from the Firm’s then-standard hourly rates. Travel time incurred for Third-Party Services would be compensated at the Third-Party Services rates.

Paralegal Services. Services performed by paralegals shall be billed to, and compensated by, the City at a composite hourly rate of $195 per hour for all Paralegals in all substantive areas. Travel time incurred for Paralegal Services would be compensated at the Paralegal Services rates.

Bond Counsel Services.

Bond Counsel Services will be defined as bond counsel, disclosure counsel and/or issuer counsel services in connection with the issuance of bonds or other obligations by the City, or any entity created, formed or controlled by the City. Bond Counsel Services will be billed to, and compensated by, the City as follows:

1. RWG shall charge a composite hourly rate for all attorneys of $395 per hour for any of these services. The maximum total fee charged for an issuance shall not exceed an amount that the City Manager deems fair and reasonable.

2. RWG’s costs and expenses shall be paid in accordance with its legal services agreement.

3. In the event the proceedings for issuance of the bonds are terminated before closing, RWG would expect to be paid for its services to the date of abandonment at the hourly rate set forth above, not to exceed an amount that the City Manager deems fair and reasonable.

4. If providing Bond Counsel Services involves the formation of a joint powers authority or another entity controlled by the City, RWG shall provide such Bond Counsel Services 18 - 73
City of South Pasadena
Proposal for City Attorney Services

(including formation of the entity) on the same compensation terms as specified in its legal services agreement.

5. Supplemental bond counsel fees for unanticipated circumstances:
a. As to lease revenue bonds, in some instances it may be necessary to call upon the real estate expertise at our Firm to resolve unanticipated issues that arise over questions of title, encumbrances, or other matters relating to the leased assets. In those instances, we will bill our additional time devoted to such unanticipated issues at a composite rate of $295 per hour. We will notify the City at the earliest point possible if we believe that the work rises to the level of additional time subject to this paragraph. The total fee for this additional work will not exceed an amount which the City Manager deems fair and reasonable, and would be supplemental to the fee amounts due under subsection 1 above.
b. As to the refunding of existing tax-exempt bonds, in some instances our review of the timing or purposes of expenditures of proceeds of the refunded bonds, or the use of property financed or refinanced with proceeds of the refunded bonds, could require unanticipated supplemental analysis. In those instances, we will bill our additional time at a composite rate of $295 per hour. We will notify the City at the earliest point possible if we believe that the work rises to the level of supplemental analysis subject to this paragraph. The total fee for this supplemental analysis will not exceed an amount which the City Manager deems fair and reasonable, and would be supplemental to the fee amounts due under subsection 1 above.

Billing Method
Time incurred in providing legal services will be billed in six-minute increments to billing accounts set up as specified by staff. Our invoices provide explanations of tasks performed, dates of work, and the names of the attorneys that performed the work. Electronic payments are the Firm’s preferred method of payment. Bills are submitted to the client monthly with payment due during the following 30 days. We have included a sample invoice as Exhibit 7.

Reimbursable Costs
In addition to legal fees, we will bill the City for costs in connection with our representation.

Mileage and hourly rates will be charged to and from our Los Angeles office based on the federal government’s standard mileage rate. Other costs include copying documents ($.05/page), court fees, litigation costs, travel costs, messenger and delivery services, and other similar costs. Such costs frequently are billed to the Firm from third-party vendors and therefore there sometimes will be a delay between the time such costs are incurred and the time when they appear on your 18 - 74
City of South Pasadena
Proposal for City Attorney Services

bill. Please note that we make every effort to be as efficient and cost-effective as possible. For example, we transmit documents by e-mail whenever possible to avoid postage charges and we use e-filing options with the court when allowed and feasible rather than a messenger service.

Staff Training
RWG will provide without charge one two-hour AB 1234 training session each fiscal year and up to 15 hours of training each fiscal year on topics mutually agreed upon with the City Manager.

Any additional time spent preparing for and providing training would be billed on an hourly basis as General Services (Retainer).

Adjustments
RWG proposes that commencing on July 1, 2025, and on each July 1 thereafter, the monthly and hourly rates charged above automatically shall be increased by a percentage amount equal to the percentage increase in the United States Department of Labor, Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim region (or other applicable region as agreed upon by RWG and the City) statistical area (“CPI”) for the twelve-month period ending on the immediately prior April 30. Should the Los Angeles-Long Beach-Anaheim CPI cease to be published in its entirety, or on a periodic basis ending on April 30, RWG and the City shall negotiate in good faith for a mutually acceptable alternative. Any other adjustments in the rates shall require prior approval of the City Council. However, our rates will not increase by more than five percent (5%) in any given year without City Council approval even if the CPI increase exceeds that amount.

Specialized Services
As part of the RWG’s Fee Schedule/Pricing, the services outside of the General Services Retainer shall be those defined as “General Services-Excess of 50 hour per month,” “Special Services-Other than Public Records Act Requests,” “Special Services-Public Records Act Requests,” “Litigation Services-Other than Pitchess Motions and Code Enforcement,” “Litigation Services-Pitchess Motions and Code Enforcement,” ”Third-Party Services,” “Paralegal Services,” and “Bond Counsel Services.”
With regard to any specialized services or matters that may need to be outsourced (i.e. not handled by the City Attorney law firm), generally the City’s insurance carrier or its joint powers insurance authority requires that tort litigation matters be handled by panel counsel. We work with many cities where tort litigation is handled by another law firm and we work with the City’s Risk Manager to oversee the handling of those matters to the extent requested. Other legal services that may be outsourced relate to investigations in employment matters as well as legal services related to police disciplinary hearings so as not to create a conflict situation for the City 18 - 75
City of South Pasadena
Proposal for City Attorney Services

Attorney in its representation of the final decision maker, which is generally the City Manager.

Last, there may be a need to engage special counsel in nuanced tax matters or intellectual property matters.

In each circumstance we would discuss these matters with the City Manager and the City Council to ensure that the City’s interest are best represented. Roxanne has experience in retaining thirdparty attorneys to handle specialized or other matters and she is able to discuss the thoughtprocess behind this strategy more in-depth with the Ad Hoc Committee or the City Council. 18 - 76
City of South Pasadena
Proposal for City Attorney Services

Additional Information and Conflicts of Interest
We have completed a preliminary conflicts check of our public and private clients and, at this time, we are not aware of any actual legal or business conflicts that would preclude us from representing the City except in any matters related to Holy Family Church. If such a matter would arise, RWG would be required by the California Rules of Professional Conduct to seek a conflict waiver from Holy Family Church.

By way of background, in 1996 a former RWG attorney represented Holy Family Church in obtaining land use approvals from the City in conjunction with Holy Family’s “Vision Project.” Even though the work has long been completed and we no longer represent Holy Family Church, the City was an adverse party and RWG would be precluded from representing the City on matters related to Holy Family Church without the aforementioned waiver.

While not a conflict, RWG served as the General Counsel for the Foothill Gold Line Construction Authority (“Authority”) until July 2014. As you know, the City has statutory authority to appoint both a voting member and non-voting member to the Authority Board. Recently, we were engaged to advise the Authority on discrete CEQA issues that arise related to the Glendale to Montclair phase. We were also recently retained to handle a CEQA litigation matter for the Authority, but that matter has now been dismissed. We do not see our past or current work with the Authority as a conflict given that the work involves project extensions farther east of South Pasadena. Notwithstanding, we believed it was important to disclose this information to the City in the interest of transparency.

Last, by way of information, RWG was engaged in 2014 to represent the City in the litigation matter of Nansen, et al. v. City of South Pasadena, et al., which we did so successfully. 18 - 77
City of South Pasadena
Proposal for City Attorney Services
Exhibit 1 – Attorney Biographies
Exhibit 1
Attorney Biographies
18 - 78
RICHARDS WATSON GERSHON www.rwglaw.com
Roxanne
DIAZ
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Municipal & Public Agency
Law

FOCUS AREAS

Brown Act & Open
Government
Conflicts of Interest and Local
Government Ethics
Development Agreements
Land Use Planning & Zoning
(Municipal)
Public Records & E-Documents

EDUCATION

J.D., University of California
College of the Law, San
Francisco
B.A., California State
University, Fullerton
Roxanne advises public clients on public law and land use issues, CEQA, the Brown Act, conflicts of interest and ethics, and the Public Records Act. With more than twenty-five years of experience, Roxanne has established herself as one of the state’s leading local government law experts.

WORK FOR CLIENTS
Roxanne is City Attorney for the Cities of Hidden Hills and Maywood. She has also served as City Attorney for the Cities of Indio, Manhattan Beach, and Norwalk. Roxanne is widely respected by City Councilmembers, staff, and community leaders for her knowledge of municipal law, her commitment to transparency, and her calm, practical approach to solving problems. Roxanne assists the public agencies she represents on various legal issues that may range from drafting ordinances and contracts, land use matters and advising on conflict and governance.

Roxanne is active in several professional organizations including the League of California Cities and previously served as Parliamentarian for its annual meeting.

PROFESSIONAL EXPERIENCE
Prior to joining Richards, Watson & Gershon, Roxanne was an extern to the Honorable Thomas E. Carlson, Chief Justice of the United States Bankruptcy Court for the Northern District of California.

HONORS & AWARDS
Managing Editor, Hastings Women’s Law Journal
18 - 79
2 RICHARDS WATSON GERSHON www.rwglaw.com
Southern California Super Lawyers, 2004-2007

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Past Parliamentarian, League of California Cities
Past President, City Attorney’s Association of Los Angeles County Past Member, League of California Cities Legal Advocacy Committee Past Member, California Special Districts Association Professional Development Committee Past Member, Education Committee for the California Special Districts Association Past Board Member, The John Thomas Dye School Board of Trustees, which is located in Los Angeles Board Member, Students Run Los Angeles
Board Member, Reach Academy for Young Men

EXPERIENCE

HIGHLIGHTED PROJECTS
Roxanne has represented several clients in the area of performing arts including being the lead negotiator on a landmark development agreement with Goldenvoice, LLC, the promoters and owners of the world’s largest and most famous music festival franchises, the Coachella Valley Music and Arts Festival and Stagecoach, which take place in the City of Indio every spring. The development agreement ensures that the Coachella and Stagecoach festivals stay in the City of Indio through 2030 and allows Goldenvoice the ability to expand from its current threefestival format to a total of five festivals each year, which it did so with the successful Desert Trip concert event.

Roxanne assisted the City of Indio in securing a guaranteed per-ticket fee, which provides much needed revenue to the city, as well as a related reimbursement agreement to ensure the festivals are cost-neutral to the city. In addition, the firm assisted in the preparation and review of a thousand-plus-page unusual environmental impact report that evaluated the environmental effects of “music.” Diaz
18 - 80
3 RICHARDS WATSON GERSHON www.rwglaw.com

PRESENTATIONS
Form 700 - Easier Than It Looks
California Special Districts Association/South Coast Waster District, October 2022 Brown Act and Public Records Act
California Special Districts Association/San Bernardino County LAFCO, November 2022 Rules of Engagement - Are you Ready to Govern?
California Special Districts Association, February 2023 Contract Training
City of Beverly Hills, October 2022
Roxanne Diaz Named League Parliamentarian
League of California Cities Annual Conference, October 16-18, 2019 The Hidden Costs of Tackling Homelessness
California Special Districts Association Annual Conference, September 25-28, 2019 The Hidden Costs of Tackling Homelessness
Mayors & Council Members Executive Forum, June 19, 2019 Insta, Tweet and Snap - Technology and The Public Records Act West Valley Water District, December 7, 2017

PUBLICATIONS
The People’s Business: A Guide to the California Public Records Act League of California Cities, Public Records Act Publication Committee, 2008 Diaz
18 - 81
RICHARDS WATSON GERSHON www.rwglaw.com
Stephanie
CAO
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Litigation
Municipal & Public Agency
Law

FOCUS AREAS

Cannabis
Civil Litigation
Land Use Planning & Zoning
(Municipal)
Municipal Code Enforcement

EDUCATION

J.D., Loyola Law School, Los
Angeles
B.A., University of California,
Irvine
As a shareholder in both the Public Law and Litigation Departments, Stephanie Cao represents public agencies of diverse sizes in a wide-range of governmental law issues and state and federal court litigation matters. Stephanie advises and represents public agencies on issues including governmental tort claims, public works laws, civil and constitutional laws, ethics laws, condemnation, contract drafting, and compliance.

Stephanie serves as the Chief Assistant City Attorney for the City of Beverly Hills, Assistant City Attorney for the City of Monrovia, and Assistant General Counsel for the Greater Los Angeles County Vector Control District. Stephanie has also served as City Attorney for the City of San Marino and Assistant City Attorney for the City of South El Monte. She works with staff to adopt and implement new laws and procedures, and assists staff with residential and commercial projects for zoning and permitting compliance. She also works closely with city enforcement teams, providing assistance in identifying and selecting costefficient and effective options to obtain compliance, enhance public safety, rehabilitate properties, and maintain safer, cleaner neighborhoods.

Stephanie has extensive experience in representing governmental entities in court, including successful disposition of lawsuits at the demurrer and summary judgment stages. She has trial and mediation experience, and is well-versed in obtaining favorable settlements for her clients.

WORK FOR CLIENTS
Stephanie has represented Artesia, Baldwin Park, Beverly Hills, Brea, BurbankGlendale-Pasadena Airport Authority, Greater Los Angeles County Vector Control District, Highland, Jurupa Valley, Manhattan Beach, Monrovia, Newport Beach, Palmdale, Pasadena, Rancho Cucamonga, San Marino, Santa Ana, Seal Beach, South El Monte, Temecula, Upland, Vista, Yucaipa, and the Beaumont18 - 82 2 RICHARDS WATSON GERSHON www.rwglaw.com
Cherry Valley Water District.

PROFESSIONAL EXPERIENCE
Prior to joining Richards, Watson & Gershon, Stephanie specialized in complex multi-party actions including business, construction, public works, and general civil litigation at Chapman, Glucksman, Dean & Roeb in Los Angeles, California.

Stephanie previously worked for the Honorable Judge Elizabeth Allen White and Honorable Aurelio Munoz of the Los Angeles Superior Court. She has also performed pro bono work, representing indigent juvenile clients through the Center of Juvenile Law and Policy.

In 2011, Stephanie became a trained mediator under the Dispute Resolution Program Act.

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, Los Angeles County Bar Association

EXPERIENCE

PUBLISHED OPINIONS
▶ Huckey v. Temecula, 2019 WL 3368680. Certified for publication in the Fourth Appellate District of the Court of Appeal, Division 2 on July 26, 2019
▶ Mercury Casualty Co. v. Pasadena, 14 Cal.App.5th 917 (2017), reh’g denied, review denied 11/15/17. Certified for publication in the Second Appellate District of the Court of Appeal, Division 3 on August 24, 2017

HIGHLIGHTED REPRESENTATIONS
▶ Huckey v. Temecula. Represented City of Temecula in a sidewalk trip and fall lawsuit based on the “trivial defect” defense, resulting in a landmark decision. Obtained a published opinion where the California Court of Appeal found that sidewalk slab rises of up to one and one-half inches are generally trivial defects as a matter of law, and the City was not liable for the plaintiff’s injuries.

Plaintiff alleged that he tripped on a sidewalk slab rise that measured approximately one and one-quarter inches.

He further alleged that, as a result of the fall, he sustained a brain injury, that he was unable to speak without slurring his speech, and that he was totally disabled. This case is significant because many lawyers and riskmanagement professionals believe that the trivial defect defense is only available if a sidewalk rise is threeCao 18 - 83
3 RICHARDS WATSON GERSHON www.rwglaw.com
quarters of an inch or less. However, this decision expands the scope of the “trivial defect” defense, finding that rises of nearly double that height are trivial defects. ▶ Mercury Casualty Co. v. Pasadena. Represented City of Pasadena as trial and appellate counsel in an important, first of its kind, inverse condemnation case involving a hurricane-force windstorm in 2011 involving Mercury’s insureds’ residence that was extensively damaged when a 110 foot street tree fell on their house during a windstorm in which wind speeds reached over 100 m.p.h. Obtained a published opinion where the California Court of Appeal reversed the trial court’s decision, ordering the trial court to enter judgment in the city’s favor.

The decision rests upon the court’s single conclusion that the street tree that fell was not a work of public improvement because “there was no evidence it was planted as part of a planned project or design serving a public purpose or use.” Important for all cities, the court further concluded that “the City’s tree maintenance plan . . . does not subject the City to liability for an inverse condemnation claim because no evidence was presented that the plan was deficient.” This case is a significant case for cities, with far-reaching benefit for other public agencies that maintain extensive street tree inventories and urban forests.

NEWS
Online AB1234 Ethics Training

05.26.2021
Court of Appeal Holds That a One and One-Quarter Inch Sidewalk Slab Rise Is A Trivial Defect

07.11.2019
Public Official Liable for Banning Constituent from Facebook Page

01.25.2019

PUBLICATIONS
Cause to Review Retainer Arbitration Clauses
Los Angeles Daily Journal, 2013 DJDAR 11506 (August 26, 2013) Cao
18 - 84
RICHARDS WATSON GERSHON www.rwglaw.com
David
SNOW
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Environment & Natural
Resources
Municipal & Public Agency
Law

FOCUS AREAS

Airports, Rail & Transit
Brown Act & Open
Government
CEQA (California
Environmental Quality Act)
(Environmental)
Development Agreements
Historic Preservation
Land Use Planning & Zoning
(Environmental)
Land Use Planning & Zoning
(Municipal)
Subdivision Map Act

EDUCATION

J.D., Loyola Law School, Los
Angeles
B.S., Clarkson University
A city attorney who specializes in land use and CEQA, Dave’s over 20 years of legal experience is built upon a decade of experience as a public agency planner.

He is adept at guiding projects through the complex and often politically charged land use entitlement and CEQA process, and aiding public agencies in arriving at decisions that will withstand legal challenge.

WORK FOR CLIENTS
Dave is Assistant City Attorney for the City of Beverly Hills, and has represented cities and public agencies throughout California on complex land use, planning, and CEQA matters, including the cities of Brea, Compton, East Palo Alto, Fairfield, Hawthorne, Indio, Pasadena, Rancho Palos Verdes, Seaside, Temecula, San Buena Ventura, and Yucaipa. Dave advises the Burbank-Glendale-Pasadena Airport Authority on land use and CEQA matters, and represented the Gold Line Construction Authority.

PROFESSIONAL EXPERIENCE
Prior to joining RWG in 2001, Dave spent a decade as a public agency planner.

Dave attended Loyola Law School’s evening program while concurrently serving as the Deputy Planning Director in the City of Rancho Palos Verdes.

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, American Institute of Certified Planners (AICP) Member, American Planning Association and APA California Chapter 18 - 85
2 RICHARDS WATSON GERSHON www.rwglaw.com
Member, APA California Amicus Committee
Longstanding Member of the APA California Legislative Review Team APA California Chapter Vice President of Policy and Legislation (2011 – 2014) APA California Chapter National Policy and Legislation Representative (2009-2010) APA California Chapter, Los Angeles Section Vice Director of Policy and Legislation (2004-2010) Frequent lecturer on planning, land use and CEQA issues

EXPERIENCE

HIGHLIGHTED PROJECTS
▶ Burbank-Glendale-Pasadena Airport Authority – Replacement Terminal EIR and Development Agreement ▶ City of Yucaipa General Plan Update and EIR
▶ Beverly Hilton Specific Plan, City of Beverly Hills
▶ 9900 Wilshire Specific Plan / One Beverly Hills Project Amendment, City of Beverly Hills ▶ Indio Music Festival Development Agreement EIR, City of Indio ▶ Review of Facebook Campus Expansion EIR, City of East Palo Alto ▶ Parsons Project, City of Pasadena
▶ Terranea Resort, Rancho Palos Verdes
▶ City of Beverly Hills Historic Preservation Ordinance ▶ Opposition to Liberty Quarry Proposal, City of Temecula ▶ Marin Clean Energy CEQA Advice on Solar Facility and Power Purchase Agreement ▶ Wal-Mart Project, City of Fairfield
▶ Assisted City of San Jose with Google Project Development Agreement Snow
18 - 86
3 RICHARDS WATSON GERSHON www.rwglaw.com
NEWS
Governor Signs New Housing and Parking Legislation

09.29.2022
New Law Requires Ministerial Approval of Duplexes and Urban Lot Splits

09.21.2021
General Public Testimony About Impacts Insufficient to Meet “Fair Argument” CEQA Test

08.09.2021

PRESENTATIONS
2018 Legislative Update
American Planners Association, Orange County Section, 04.18.2019 Administrative Records: The Foundation of Land Use and CEQA Challenges League of California Cities City Attorney’s Department Spring Conference, 05.2017 Summary of Significant Legislation from 2016
Planning Directors Association of Orange County / APA Orange County Section Planning, 03.2017 Tribal Cultural Resources and CEQA (Assembly Bill 52)
United Auburn Indian Community, 02.2017
AB52 Tribal Consultation Update
CLE 12th Annual CEQA Conference, 12.2016
Connecting the Dots: Strategies for Making Findings
APA California State Conference, 10.10.2016
Tribes and CEQA: New Rules for Tribal Consultation Under AB52 LSI, Cabazon, 06.2016
Summary of Significant Legislation from 2015
Planning Directors Association of Orange County / APA Orange County Section Planning, 02.2016 AB52 Tribal Consultation Roundtable
APA California State Conference, 10.2015
Snow
18 - 87
4 RICHARDS WATSON GERSHON www.rwglaw.com
Tribal Cultural Resources and CEQA (Assembly Bill 52)
State Bar of California Webinar, 06.2015
Summary of Significant Legislation from 2014
Planning Directors Association of Orange County, 02.2015 AB52 Tribal Consultation
California Land Use Law and Planning Update, 01.2015
AB52 New Tribal Consultation Requirements
CLE 10th Annual CEQA Conference, 12.10.2014
Snow
18 - 88
RICHARDS WATSON GERSHON www.rwglaw.com
Marian
SLOCUM
Associate

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Labor & Employment

FOCUS AREAS

Conflicts of Interest and Local
Government Ethics
Low & Moderate Income
Housing

EDUCATION

J.D., USC Gould School of Law
B.A., Bryn Mawr College
Marian Slocum is an associate in the Public Law Department. Marian provides expertise and advises municipalities and public agencies on matters including housing law and public employment law among others.

PROFESSIONAL EXPERIENCE
Prior to joining Richards, Watson & Gershon, Marian externed for the Independent Assessor's Office for the Board of Fire Commissioners for the Los Angeles Fire Department gaining experience with public employment law, externed for the City of Los Angeles City Attorney's Office's Housing Division, gaining experience with state and local housing law, and externed for the United States Bankruptcy Court. Marian also has extensive mediation experience through the Mediation Clinic at USC, where she conducted mediations for the California Department of Fair Employment and Housing, Equal Employment Opportunity Commission, and for cases at Los Angeles Superior Court Small Claims Court.

HONORS & AWARDS
Copy Editor, USC Gould Review of Law and Social Justice

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, Los Angeles County Bar Association
18 - 89
2 RICHARDS WATSON GERSHON www.rwglaw.com
NEWS
New Law Clarifies Process for Removing Disruptive Individuals from Public Meetings Under the Brown Act

08.29.2022
City’s Refusal to Fly Religious Flag Violates the First Amendment

05.11.2022
Content-Neutral Ordinance May Apply Different Rules to On- And Off-Premises Signs

04.26.2022
Slocum
18 - 90
RICHARDS WATSON GERSHON www.rwglaw.com
Diana
VARAT
Of Counsel

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Municipal & Public Agency
Law

FOCUS AREAS

Conflicts of Interest and Local
Government Ethics
Land Use Planning & Zoning
(Municipal)

EDUCATION

J.D., University of California,
Los Angeles School of Law
M.A., Urban Planning,
University of California, Los
Angeles
B.A., University of California,
Berkeley
Drawing from her background in urban planning, Diana Varat has advised dozens of public agencies in California on complex land use and housing matters. Diana has extensive experience preparing and reviewing general plan updates, specific plans, and zoning code amendments. Since the State’s passage of the 2017 Housing Package, Diana has focused her practice on compliance with California’s housing-related land use laws, including Housing Element Law, the Housing Accountability Act, the Housing Crisis Act of 2019 (SB 330), Density Bonus Law, No Net Loss, and streamlined housing approvals (SB 35). Diana frequently presents legislative updates to City staff, Planning Commissions, and City Councils to educate local officials on how best to comply with State law and simultaneously create vibrant communities. Diana has drafted numerous ordinances to implement housing element law on topics including: accessory dwelling units, inclusionary housing, density bonuses, emergency shelters, transitional and supportive housing, and reasonable accommodations procedures.

As an expert in ethics laws, Diana helps public officials analyze potential conflicts of interest under the Political Reform Act and Government Code Section 1090. With her guidance, public officials have sought and received favorable advice from the Fair Political Practices Commission, allowing them to participate in agency decisions without violating California’s conflict of interest laws. Every year, Diana updates the firm’s Conflicts of Interest Handbook to help public officials navigate California’s complex conflict laws.

In addition to her legal practice, Diana serves as a Lecturer in the Department of Urban Studies & Planning at California State University, Northridge. At CSUN, she currently teaches a course on “The Legal Foundations of Planning.” Since 2013, Diana also has served as a Lecturer in the Department of Urban Planning at the UCLA Luskin School of Public Affairs, where she has taught courses on urbanization in the U.S. and the development of Los Angeles. In 2017, she 18 - 91
2 RICHARDS WATSON GERSHON www.rwglaw.com
advised a group of UCLA students in preparing their final project for the Masters degree, analyzing the community impacts of the LA River revitalization process along the Lower LA River.

WORK FOR CLIENTS
Diana previously served as the Assistant City Attorney for the cities of Agoura Hills and Manhattan Beach. In her role as Of Counsel to the firm, Diana now focuses on implementing State housing laws, conflicts of interest questions, and complex land use and planning projects for numerous cities, including Beverly Hills, Calimesa, La Habra, Norwalk, Rancho Cucamonga, San Marino, Temecula, and Yucaipa.

PROFESSIONAL EXPERIENCE
Before embarking on her law degree, Diana worked for the City Planning Department for the City of Dresden, Germany. Diana also previously served as the Project Associate for the Woodrow Wilson International Center for Scholars’ Comparative Urban Studies Project in Washington, D.C.

HONORS & AWARDS
American Planning Association, Planning & Law Division Fellowship, 2006

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, American Planning Association
Vice-Director of Policy, 2010-2012, APA-LA
Member, Los Angeles County Bar Association
NEWS
Sober Living Homes May Challenge Zoning Regulations in Court

01.12.2023
Governor Signs New Housing and Parking Legislation

09.29.2022
The Housing Accountability Act Does Not Apply to an Application for a Single-Family Home

07.01.2022
Varat
18 - 92
3 RICHARDS WATSON GERSHON www.rwglaw.com
City Approval of Density Bonus Project Upheld

02.14.2022
City’s Denial of SB 35 Streamlining for Mixed-Use Project Overturned

05.10.2021
FPPC Revises the “Public Generally” Exception for Public Officials with Conflicts of Interest

10.07.2020
FPPC Revises Public Disclosure and Abstention Requirements for Public Officials with Conflicts of Interest

07.01.2020
New Rules for Conflicts of Interests Involving Sources of Income and Business Entities

10.01.2019
A New “500-Foot Rule” for Conflicts of Interest Involving Real Property Interests

03.22.2019
Governor Brown Signs SB 231 Regarding Stormwater Fees

10.23.2017
Governor's Housing Package

10.23.2017
Independent Contractors Potentially Subject to Liability Under California Conflict of Interest Laws

06.28.2017
Legislature Enacts Law To Encourage Urban Farming

01.16.2014

PRESENTATIONS
2022 Legislative Update
American Planning Association, Orange County Section, 04.28.2022 Converging Emergencies: Housing & Land Use Equity
Municipal Law Institute, 03.05.2021
Completing Your Form 700 & Spotting Potential Conflicts of Interest California Special Districts Association, 02.22.2021
Varat
18 - 93
4 RICHARDS WATSON GERSHON www.rwglaw.com
Housing Element Updates & The Future of Housing Approvals Association of California Cities – Orange County, 12.09.2020 SB 330 From the Trenches: How California’s Housing Crisis Act Impacts Local Governments and Developers LACBA, Land Use Planning and Environmental Subsection, 06.24.2020 2019 Legislative Update
American Planning Association, Orange County Section, 04.20.2020 Planning Law
LA-APA's AICP Exam Training Session, 04.04.2020
Zoning, Processing & Approving Housing Projects: A 2019 Legislative Update Orange County City Attorneys’ Association, 11.21.2019
Navigating Housing Development in a New Era
City Attorneys' Spring Conference, 05.09.2019
Planning Law
LA-APA's AICP Exam Training Session, 04.27.2019
2018 Legislative Update
American Planners Association, Orange County Section, 04.18.2019 Varat
18 - 94
RICHARDS WATSON GERSHON www.rwglaw.com
Ginetta

GIOVINCO
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Coastal
Litigation

FOCUS AREAS

CEQA (California
Environmental Quality Act)
(Litigation)
Coastal Litigation
Coastal Regulation &
Development
Land Use Planning & Zoning
(Environmental)
Land Use Planning & Zoning
(Litigation)
Land Use Planning & Zoning
(Municipal)
Local Coastal Programs
Mobilehome Parks & Rent
Control
Validation Actions (Litigation)
Writs & Appeals

EDUCATION

J.D., University of California,
Los Angeles, School of Law
B.A., summa cum laude, Phi
Ginetta specializes in land use matters, including the California Environmental Quality Act (CEQA) and the California Coastal Act. Ginetta’s practice encompasses both advisory work and litigation, allowing her to handle matters seamlessly from the administrative level through trial and the appellate courts.

Ginetta is frequently asked to assist on controversial projects that appear headed towards litigation, including providing advice on CEQA compliance, local coastal programs, and land use entitlements. Ginetta’s combination of substantive knowledge, strategic thinking, and advocacy skills make her one of the state’s leading writ litigators, resulting in five published Court of Appeal decisions in eight years. These cases include important decisions addressing exemptions from CEQA for projects in transit priority areas (Covina Residents for Responsible Development v. City of Covina, et al. (2018) 21 Cal.App.5th 712), clarifying the level of administrative appeal review required for subsequent CEQA review (San Diegans for Open Government, et al. v. City of San Diego, et al. (2016) 6 Cal.App.5th 995), and establishing limitations on when attorneys’ fees may be awarded in CEQA litigation (Coalition for a Sustainable Future in Yucaipa v. City of Yucaipa, et al. (2015) 238 Cal.App.4th 513).

Complementing her land use practice, Ginetta has developed an expertise in legal issues affecting special districts. Ginetta currently serves as General Counsel to the Clovis Veterans Memorial District. Ginetta also has represented water agencies and community services districts in litigation, and often handles matters involving matters before local agency formation commissions (LAFCOs).

WORK FOR CLIENTS
Ginetta currently serves as General Counsel to the Clovis Veterans Memorial District.
18 - 95
2 RICHARDS WATSON GERSHON www.rwglaw.com
Beta Kappa, The American
University
Ginetta frequently represents clients in litigation involving writs of mandate, land use (including CEQA and the California Coastal Act), and validation actions involving complex finance matters. Most recently, Ginetta has successfully defended challenges to land use decisions of the cities of Beverly Hills, Covina, Manhattan Beach, Pasadena, and Yucaipa.

PROFESSIONAL EXPERIENCE
Ginetta currently serves as Chair of the Firm’s Coastal Department and previously served as Assistant Chair of the Firm’s Litigation Department.

Ginetta is also a member of the Firm’s Management Committee.

HONORS & AWARDS
Ginetta has been selected to the Southern California Super Lawyers List in 2014-2018, and previously was selected to the Southern California Rising Stars List in 2010-2013.

Ginetta is AV Preeminent Rated by Martindale-Hubbell.

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, Association of Environmental Professionals
Member, International Municipal Lawyers Association
Member, Los Angeles County Bar Association
Member, Los Angeles County Bar Association Judicial Appointments Committee Member, Environmental Section, State Bar of California

EXPERIENCE

PUBLISHED OPINIONS
▶ Save Our Access-San Gabriel Mountains v. Watershed Conservation Authority (2021) 68 Cal.App.5th 8 (upholding trial court conclusion that Giovinco
18 - 96
3 RICHARDS WATSON GERSHON www.rwglaw.com
CEQA does not categorically require analysis of alternatives other than the statutorily-required “no project” alternative in an environmental impact report, and reversing trial court to hold that the project’s reduction in parking was not an environmental impact, thereby obtaining a complete victory on all issues in the case; represented public agency).
▶ Covina Residents for Responsible Development v. City of Covina, et al. (2018) 21 Cal.App.5th 712 (holding that CEQA exemption which took effect three months before city approved project applied and exempted consideration of project’s parking impacts; represented city). ▶ San Diegans for Open Government, et al. v. City of San Diego, et al. (2016) 6 Cal.App.5th 995 (clarifying level of administrative appeal review required for subsequent CEQA review; represented real party in interest). ▶ Coalition for a Sustainable Future in Yucaipa v. City of Yucaipa, et al. (2015) 238 Cal.App.4th 513 (establishing limitations on when attorneys’ fees may be awarded in CEQA litigation under Private Attorneys General Act “catalyst” theory; represented city).
▶ Eiskamp v. Pajaro Valley Water Management Agency (2012) 203 Cal.App.4th 97 (upholding dismissal of a challenge to an ordinance that increased groundwater augmentation charges for well operators; represented water agency).
▶ South Orange County Wastewater Authority v. City of Dana Point (2011) 196 Cal.App.4th 1604 (holding that a mitigated negative declaration prepared for a rezoning project was not required to study the impacts of an existing sewage treatment plant on the project; represented real party in interest). ▶ Habitat Trust for Wildlife, Inc. v. City of Rancho Cucamonga (2009) 175 Cal.App.4th 1306 (upholding city’s right to select a qualified conservation entity to receive mitigation lands dedicated by a developer; represented city).

RECENT LITIGATION VICTORIES
▶ San Marino Heritage, et al. v. City of San Marino. Successful defense of city’s use of categorical exemption and determination that no historic resource was present; no appeal filed. ▶ The Inland Oversight Committee v. City of Covina. Successful defense of city’s use of mitigated negative declaration under CEQA; no appeal filed.
▶ Coalition for Preservation of the Arroyo v. City of Pasadena. Successful defense in trial court and on appeal of CEQA challenge to environmental impact report (EIR) for the use of the Rose Bowl as a temporary NFL location. ▶ Dunex, Inc. v. City of Oceanside. Second chaired bench trial leading to judgment in city’s favor on $30 million dollar inverse condemnation claim stemming from city’s denial of mobile home park conversion. ▶ Successful prosecution of multiple validation actions, including for multi-tiered bond transaction, Property Assessed Clean Energy (PACE) program, and refunding of pension obligation bonds.

Giovinco
18 - 97
4 RICHARDS WATSON GERSHON www.rwglaw.com
NEWS
General Public Testimony About Impacts Insufficient to Meet “Fair Argument” CEQA Test

08.09.2021
Ginetta Giovinco Appointed to the LACBA Judicial Appointments Committee

07.17.2018
Giovinco
18 - 98
RICHARDS WATSON GERSHON www.rwglaw.com
Robert
CECCON
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Litigation
Municipal & Public Agency
Law

FOCUS AREAS

Inverse Condemnation

EDUCATION

J.D., University of California,
Los Angeles, School of Law
B.A., Columbia University
Robert Ceccon is one of RWG’s most experienced litigators. He has taken over 25 cases to judgment as lead counsel in trials in both state and federal courts, and has arbitrated dozens more. He has argued before the California Court of Appeal. His over three decades of experience have spanned the entire range of tort liability and damage claims against public agencies, including inverse condemnation, solid waste, police practices, employment claims, wrongful death claims, and dangerous conditions. He has achieved significant victories for his clients in complex multi-party cases where millions in compensatory or punitive damages were at stake. Bob serves as RWG’s Litigation Department Chair. He is co-author of California Government Tort Liability Practice, which California Courts of Appeal have cited hundreds of times.

Bob is a natural trial attorney. He attributes his success to some of the skills he learned growing up in Boston’s South End: thinking on his feet, anticipating problems quickly, and utilizing the art of persuasion. Bob combines people skills with the most current audiovisual courtroom techniques to paint a vivid picture that brings the facts of a case to life for a judge or jury.

Bob never shies away from a tough case. When the County of Ventura needed an experienced trial lawyer to defend it in the La Conchita landslide cases alleging 10 deaths and tens of millions of dollars in claimed damages, it called Bob. More recently, the City of Brea asked Bob to defend it in an excessive force case brought by the family of a criminal suspect fatally wounded in an officerinvolved shooting. Bob and his trial team prevailed using the same tools they apply in every case: thorough investigation, persuasive writing and tireless commitment to the client.
18 - 99
2 RICHARDS WATSON GERSHON www.rwglaw.com

WORK FOR CLIENTS
Bob has represented the cities of Barstow, Beverly Hills, Brea, Buena Park, Calimesa, Carson, Compton, Hesperia, Indio, Lynwood, Malibu, Oceanside, Palmdale, Pasadena, Rancho Cucamonga, Redondo Beach, Rialto, Stanton, Temecula, Upland, West Hollywood, and the County of Ventura.

HONORS & AWARDS
Los Angeles Daily Journal, Top Verdicts of 2013 (San Bernardino County Flood Control District v. City of Upland)

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Los Angeles County Bar Association

EXPERIENCE

HIGHLIGHTED REPRESENTATIONS
▶ Fishback v. County of Ventura. Bob represented the County of Ventura as lead trial counsel in this significant environmental protection case involving illegal dumping of 8,000 truckloads of unpermitted construction debris into the canyons above Simi Valley, California. Bob obtained judgment in favor of the county ordering defendants to clean up all unpermitted fill material, and to pay $21.7 million in statutory penalties to the county ― the maximum statutory penalty under the Public Resources Code. This case represents the first California case of statutory penalties ever awarded for illegal disposal of solid waste. ▶ Alvis v. County of Ventura. Bob represented the County of Ventura as a lead trial counsel in defense against two lawsuits brought by over 80 plaintiffs in connection with the 2005 landslide in La Conchita, California that resulted in 10 deaths and destruction of 16 homes. Bob prevailed against damage claims based on theories of dangerous condition of public property, wrongful death, nuisance, and inverse condemnation resulting from alleged negligence in approving plans for a retaining wall intended to protect against such a landslide. The Court granted summary adjudication in favor of the county based on design immunity and substantial evidence that the county reasonably approved the design of the wall. The ruling, which resulted in dismissal of all personal injury claims, is the first appellate decision in 2 decades to address the approval element of design immunity, and clarified the type of defects that can be claimed a changed condition. ▶ Dunex, Inc. v. City of Oceanside. Bob represented the City of Oceanside as lead trial counsel in connection with an inverse condemnation lawsuit involving mobile home law in the context of a mobile home park conversion to residential ownership in the Coastal Zone, which is subject to regulation under the Coastal Act. The suit alleged that the city’s mobile home rent control ordinance resulted in a taking that caused at least $30 million in Ceccon
18 - 100
3 RICHARDS WATSON GERSHON www.rwglaw.com
damages. The Court ruled in favor of the city, holding the plaintiff could not prove a claim because it had made a reasonable return on investment for the plaintiff.
▶ Collender v. City of Brea. Bob represented the City of Brea and its police officer as lead trial counsel in connection with an officer involved fatal shooting of an unarmed man. The decedent was alleged to have committed an armed robbery and was reaching towards his pocket when the officer attempted to arrest him.

The shooting was captured on video. Plaintiffs claimed that the city defendants used excessive force. The jury deliberated for less than a day and found in favor of defendants.

SAMPLING OF PUBLISHED APPELLATE VICTORIES
▶ Mercury Casualty Co. v. City of Pasadena, 14 Cal.App.5th 917 (2017), reh’g denied, review denied 11/15/17.

Inverse condemnation case involving damage from a tree that fell in a severe windstorm. The appellate court reversed judgment for Mercury after a trial, and ordered judgment to be entered for city, because the tree that fell was not a work of public improvement as “there was no evidence it was planted as part of a planned project or design serving a public purpose or use.”
▶ Alvis v. County of Ventura, 178 Cal.App.4th 536 (2009). In the La Conchita landslide litigation brought by over 80 plaintiffs, the appellate court affirmed the design immunity defense to plaintiffs’ claim for dangerous condition of public property, finding that the county’s discretionary approval of construction of a wall was sufficiently informed and the design was sufficiently reasonable for design immunity, and no changed condition defense to design immunity applied.

NEWS
A Plaintiff Cannot File a Lawsuit Against a Public Entity Before the Entity Rejects a Government Claim

11.02.2020
Published Court of Appeal Decision Holds That Sidewalk Slab Rises of up to One and One-Half Inches Are Generally Trivial Defects as a Matter of Law

07.29.2019
Court of Appeal Holds That a One and One-Quarter Inch Sidewalk Slab Rise Is A Trivial Defect

07.11.2019
Local Public Entities Have “Unambiguous Power” to Impose Their Own Claim Presentation Requirements

04.03.2018
Ceccon
18 - 101
4 RICHARDS WATSON GERSHON www.rwglaw.com
U.S. Supreme Court Clarifies Probable Cause Standard for Warrantless Arrests

02.02.2018
Police Officer Entitled to Qualified Immunity Unless It is "Beyond Debate" that Conduct Violated Clearly Established Law

12.07.2015
Public Entity Immune From Liability To Plaintiff Injured By "Tree Swing" On Public Property

11.24.2015

PRESENTATIONS
Join RWG at the Eminent Domain Institute's Annual Conference Eminent Domain Institute, 03.05.2020
Taking and Defending Depositions in Law Enforcement Excessive Force Actions

06.28.2019
Avoiding Liability for Falling Trees in Urban Forests
California League of Cities: Public Works Officer Institute, 04.04.2019 City Trees and Urban Forests – Understanding Inverse Condemnation Liability California League of Cities: City Attorneys' Conference, 04.03.2018 How to Prepare and Present an Opening Statement

09.07.2016
Trial Debriefing: Collender v. Brea

09.07.2016
Taking and Defending Depositions

09.07.2016
How to Move for Summary Judgment

09.07.2008

PUBLICATIONS
City Trees and Urban Forests: Understanding Inverse Condemnation Liability California Special Districts, Volume 14, Mar-Apr 2019
Ceccon
18 - 102
5 RICHARDS WATSON GERSHON www.rwglaw.com
Handling Claims Against Government Entities: Here’s How and When to Do It Action Guide, Continuing Education of the Bar - California, 2018 California Government Tort Liability Practice (Co-Author) Continuing Education of the Bar - California, 2014
Ceccon
18 - 103
RICHARDS WATSON GERSHON www.rwglaw.com
Jennifer

PETRUSIS
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Litigation

FOCUS AREAS

Litigation (Labor &
Employment)
Municipal Code Enforcement
Police Practices (Litigation)

EDUCATION

J.D., University of California,
Los Angeles School of Law
B.A., summa cum laude,
University of California, Los
Angeles
Jennifer Petrusis has devoted her practice to advising and representing police departments and public agencies. With extensive experience in civil litigation and knowledge of criminal law and procedure, Jennifer is in the unique position of being able to advise and represent police departments and their members in a variety of contexts.

Jennifer splits her practice between being a legal advisor to police departments, and vigorously litigating on behalf of cities, public employees, and peace officers. As a police defense litigator, Jennifer has represented police officers in police liability and civil rights lawsuits alleging excessive force, wrongful death, false arrest, false imprisonment, illegal search and seizure, malicious prosecution, personal injury, and other torts. Additionally, Jennifer’s experience in representing cities and their employees includes lawsuits alleging constitutional rights violations and various allegations of tort liability and damage claims, including inverse condemnation, employment claims, and dangerous condition of public property.

Jennifer also regularly advises her police clients regarding policies and procedures, including those regarding new and emerging technologies such as body-worn cameras, automated license plate readers, and long-range acoustic devices. Jennifer represents several police departments in Pitchess and Brady Motions, and assists records staff in responding to various types of document requests, such as Public Records Act requests, subpoenas, criminal discovery requests, and civil discovery requests. Jennifer also regularly files petitions to retain and destroy confiscated deadly weapons and advises property and evidence technicians on various retention and return of property matters.

Jennifer is one of the relatively few private civil attorneys with experience in obtaining a gang injunction. Jennifer was part of the team that obtained an injunction on behalf of the City of Monrovia against the activities of two rival 18 - 104
2 RICHARDS WATSON GERSHON www.rwglaw.com
criminal street gangs. The injunction prohibits members of the two gangs from publicly congregating together, and from engaging in specified activities, within a three and one-half square mile "Safety Zone" the court designated in parts of Monrovia and adjacent unincorporated areas of Los Angeles County.

Jennifer is also General Counsel for the South Bay Regional Public Communications Authority, a Joint Powers Authority that provides police and fire dispatch services to several cities in the South Bay.

Jennifer is also a code prosecutor and has represented several cities in administrative, criminal, and civil code enforcement matters including for the Cities of Artesia, Jurupa Valley, Temecula, Manhattan Beach, Mission Viejo, Moorpark, Calimesa, La Mirada, Laguna Niguel, Seal Beach, and Banning.

WORK FOR CLIENTS
Jennifer represents the police departments of the Cities of Beverly Hills, Banning, Brea, Covina, Davis, Fairfield, Indio, Manhattan Beach, Monrovia, Seal Beach, and for the Hollywood Burbank Airport.

Additionally, Jennifer provides legal advice and represents the Cities of Agoura Hills, Banning, Beverly Hills, Calimesa, Gardena, Hidden Hills, Highland, Jurupa Valley, La Mirada, Moorpark, Rancho Cucamonga, Temecula, Westlake Village, and Yucaipa.

PROFESSIONAL EXPERIENCE
Prior to joining Richards, Watson & Gershon in 2006, Jennifer was an associate with Nelson & Fulton, a law firm that provides civil defense representation for the Los Angeles County Sheriff’s Department and represents the Sheriff’s Department in Pitchess Motions. Between Nelson & Fulton and Richards, Watson & Gershon, Jennifer has devoted her entire practice of law to representing law enforcement agencies and public agencies, and she has appeared at hundreds of Pitchess and Brady Motion-related hearings.

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, International Municipal Lawyers Association
Member, Los Angeles County Bar Association
Petrusis
18 - 105
3 RICHARDS WATSON GERSHON www.rwglaw.com

EXPERIENCE

HIGHLIGHTED REPRESENTATIONS
▶ Collender v. City of Brea. Jennifer represented the City of Brea and one of its police officer as second chair trial counsel in connection with an officer involved fatal shooting of an unarmed man. The decedent was alleged to have committed an armed robbery and was reaching towards his pocket when the officer attemped to arrest him. The shooting was captured on video. Plaintiffs claimed that the City defendants used excessive force. The jury deliberated for less than a day and found in favor of defendants. ▶ Gang Injunction on behalf of City of Monrovia. Jennifer was part of the team that obtained an injunction on behalf of the City of Monrovia against the activities of two rival criminal street gangs. The injunction prohibits members of the two gangs from publicly congregating together, and from engaging in specified activities, within a three and one-half square mile "Safety Zone" the court designated in parts of Monrovia and adjacent unincorporated areas of Los Angeles County.

NEWS
Local Firearms Ordinance Upheld

10.19.2022
“Good Cause” Requirement for Concealed Firearm License Invalidated

06.29.2022
Safety Risk Justifies Short-Notice Clearing of Homeless Encampments Along a Freeway

05.16.2022
Ninth Circuit Upholds California’s Ban on Large-Capacity Firearm Magazines

12.06.2021
Hearing Required Before Return of Confiscated Weapons

10.04.2021
New Law Regulates Use of Deadly Force by Peace Officers

09.03.2019
Law Enforcement Agencies Must Disclose SB 1421 Records Created Before January 1, 2019

04.05.2019
Petrusis
18 - 106
4 RICHARDS WATSON GERSHON www.rwglaw.com
Law Enforcement Agencies Must Disclose Video and Audio Recordings Relating to a “Critical Incident” and Certain Investigation Records Without Pitchess Process Under New Laws

10.01.2018
Fourth Amendment Search Warrant or Consent Requirement Applies to Unauthorized Rental Car Drivers and Vehicles Parked on Private Property

06.06.2018
Fourth Amendment Search Warrant or Consent Requirement Applies to Unauthorized Rental Car Drivers and Vehicles Parked on Private Property

06.06.2018
U.S. Supreme Court Clarifies Probable Cause Standard for Warrantless Arrests

02.02.2018

PRESENTATIONS
Harrassment Prevention Training
New Mayors and Councilmembers Academy, 03.29.2022
Elected Officials & Employment Laws: When the Rules Don’t Apply League City Attorneys’ Spring Conference, 04.30.2021
Public Records Act and the New Disclosure Requirements: AB 748 and SB 1421 Alameda County Chiefs of Police and Sheriff’s Association, 01.23.2019 Have Body Cameras Changed Policing?
George E. Brown, Jr. Federal Courthouse, Courtroom 4, 09.27.2018 Body-Worn Cameras in Critical Incidents
Orange County City Attorney’s Association, 07.2018
Body-Worn Cameras in Critical Incidents
Independent Cities Association, 01.2018
Body-Worn Cameras and Critical Incidents
League of California Cities Annual Conference, 09.2017
Legal Issues Surrounding Property & Evidence
California Association For Property & Evidence (CAPE), 03.2016 Petrusis
18 - 107
5 RICHARDS WATSON GERSHON www.rwglaw.com
Confiscated Weapons Petitions
League of California Cities Webinar, 02.2013

PUBLICATIONS
Sky High? The Federal-State Marijuana Law Conflict and Airline Travelers Air and Space Lawyer, Volume 34, Number 1, 2021
Petrusis
18 - 108
RICHARDS WATSON GERSHON www.rwglaw.com
Robin
HARRIS
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Municipal & Public Agency
Law
Public Finance

FOCUS AREAS

Financing Districts
Redevelopment Dissolution
Taxes, Assessments & Fees

EDUCATION

J.D., magna cum laude,
University of Illinois College of
Law
B.S., summa cum laude, Illinois
State University
Robin has more than 35 years of experience in public finance, public agency law, and redevelopment law. Robin represents our clients in a wide range of financial transactions, including the formation of assessment districts and community facilities districts, and the levy of taxes and fees. Robin is experienced in the areas of redevelopment agency and successor agency tax-allocation bonds, special assessment bonds, Mello-Roos bonds, certificates of participation and revenue bonds, including bonds issued pursuant to the Marks-Roos Local Bond Pooling Act. Robin is experienced in all aspects of redevelopment law and for the past 10 years has assisted in the wind down of dissolved redevelopment agencies.

WORK FOR CLIENTS
Robin has assisted numerous local agencies in forming assessment districts under the Municipal Improvement Act of 1913, the Landscaping and Lighting Act of 1972, and the Business Improvement District Acts, as well as other statutes, and has extensive experience regarding the implications of Propositions 13, 62, 218, and 26 on such financing mechanisms as well as taxes and fees. Robin also has extensive experience advising cities regarding compliance with SB 1383.

Following years of representing redevelopment agencies, with an emphasis on affordable housing and redevelopment plan amendments and adoptions, Robin now advises cities and successor agencies regarding the implications of the Redevelopment Dissolution Law. Robin’s advice regarding compliance with the Redevelopment Dissolution Law has included dissolution of former redevelopment agencies; establishment of redevelopment successor agencies and oversight boards; reinstatement and repayment of City loans; preparation of long-range property management plans, recognized obligation payment schedules, administrative budgets, and annual housing reports; review of passthrough agreements, the due diligence reviews, and the California State 18 - 109
2 RICHARDS WATSON GERSHON www.rwglaw.com
Controller asset transfer reviews; disposition of properties; the expenditure of bond proceeds; and monitoring of dissolution-related statewide litigation and legislation. In addition, Robin provides extensive advice in connection with the expenditure by housing successors of moneys in the Low and Moderate Income Housing Asset Fund and the implications of SB 341. Robin previously advised the City of Los Angeles in winding down its extensive redevelopment activities and property disposition.

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, National Association of Bond Lawyers
Member, The State Bar of California
Member, Los Angeles County Bar
NEWS
Measures Adopting Municipal Water Rates Cannot Be Challenged by the Referendum Process

08.13.2020
Cannabis Tax Measure Accompanied by an “Advisory Measure” Is a Valid General Tax

08.31.2018
States May Require Sales Tax Collection by Out-of-State Internet Sellers

06.26.2018
Harris
18 - 110
RICHARDS WATSON GERSHON www.rwglaw.com
Rebecca
GREEN
Shareholder

LOS ANGELES
T 213.626.8484
E [email protected]

PRACTICE AREAS

Labor & Employment

FOCUS AREAS

Discipline & Termination
Discrimination & Harassment
Litigation (Labor &
Employment)

EDUCATION

J.D., Harvard Law School
M.A., Harvard University
B.A., cum laude, Swarthmore
College
Rebecca represents cities, special districts, and other public agencies on labor and employment issues including hiring and recruitment, compliance with state and federal labor regulations, drafting and implementing personnel policies, discrimination, and harassment prevention, reasonable accommodation and the interactive process, discipline and termination. Rebecca also conducts personnel investigations and provides training to ensure compliance with the rapidly evolving arena of labor and employment law. She represents clients in personnel hearings, including appeals of discipline, and negotiates with employee associations to resolve grievances and form memoranda of understanding under the Meyers-Milias-Brown Act.

A seasoned trial attorney, Rebecca represents clients in employment disputes, including in mediation, arbitration, administrative hearings and litigation. She has successfully litigated collective actions under the Fair Labor Standards Act and individual claims brought under the Fair Employment and Housing Act, as well as a variety of disputes ranging from breach of employment contract to Private Attorney General Act and whistleblower lawsuits.

PROFESSIONAL EXPERIENCE
Rebecca began her legal career as a white collar criminal defense attorney at Kirkland & Ellis in Washington, D.C., where she worked with clients to ensure compliance with federal and international laws. She moved to California to clerk for the Honorable Richard A. Paez on the United States Court of Appeals for the Ninth Circuit. Following her clerkship, Rebecca worked as a civil trial attorney, representing clients in a wide variety of areas and focusing on employment litigation. She also gained significant experience advising clients on employment matters and negotiating employment disputes with the goal of pre-litigation resolution.
18 - 111
2 RICHARDS WATSON GERSHON www.rwglaw.com

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, Leadership Council on Legal Diversity
NEWS
Governor Extends COVID-19 Supplemental Paid Sick Leave

09.30.2022
Governor Approves 2022 COVID-19 Supplemental Paid Sick Leave

02.11.2022
OSHA Announces COVID-19 Vaccine Mandate

11.05.2021
EEOC Issues New Guidance Regarding Religious Accommodations for COVID-19 Vaccine Mandates

10.29.2021
Employee’s Speech Undermining Public Employer in the Course of Duties Is Not Protected

08.26.2021
Governor Approves COVID-19 Supplemental Paid Sick Leave

03.22.2021
"Beyond Bostock" by Rebecca Green Is Los Angeles Lawyer Magazine's February Cover Story

02.09.2021
Governor Signs Law Impacting COVID-19 Workplace Exposures

09.21.2020
Governor Signs Law Creating “Bona Fide Business-to-Business Contracting” Exemption to AB 5 for Public Agencies

09.08.2020
Department of Labor Addresses “Back to School” Issues Regarding Leave Under the Families First Coronavirus Response Act

08.31.2020
Supreme Court Reaffirms “California Rule” for Public Agency Employee Pensions and Upholds PEPRA Changes

07.31.2020
Green
18 - 112
3 RICHARDS WATSON GERSHON www.rwglaw.com
EEOC Issues Updated Guidance Regarding COVID-19 Response

06.19.2020
Workplace Discrimination Against LGBTQ Employees Is Prohibited by Federal Law

06.17.2020
CalPERS Expands Its COVID-19 Frequently Asked Questions Webpage

05.08.2020
New Regulations Help Define the Families First Coronavirus Response Act (FFCRA)

04.03.2020
Department of Labor Issues New Guidance on the Families First Coronavirus Response Act

03.30.2020
New Regulations Regarding Employment of Retired Annuitants

03.19.2020
California Supreme Court Allows Elimination of “Air Time” Benefit but Avoids Reconsideration of the “California Rule”

03.08.2019
Court of Appeal Takes Practical Approach to Police Discipline Statute of Limitations

07.09.2018
Mandatory Union Agency Fees Violate First Amendment

06.27.2018

PRESENTATIONS
Harrassment Prevention Training
New Mayors and Councilmembers Academy, 03.29.2022
Elected Officials & Employment Laws: When the Rules Don’t Apply League City Attorneys’ Spring Conference, 04.30.2021
Sexual Harassment Prevention for Elected Local Agency Officials Institute for Local Government, 08.01.2019
Policy and Procedure Writing
Victorville City Hall, 03.13.2019
Green
18 - 113
4 RICHARDS WATSON GERSHON www.rwglaw.com
Sexual Harassment Prevention for Elected Local Agency Officials California Contract Cities Association, Indian Wells, 12.11.2018 Workplace Implications of the Me Too and Time’s Up Movements Municipal Management Association of Southern California, Women’s Leadership Summit, Yorba Linda, California,

05.09.2018

PUBLICATIONS
"Beyond Bostock"
Los Angeles Lawyer Magazine, 02.2021
Green
18 - 114
RICHARDS WATSON GERSHON www.rwglaw.com
Paula
BAEZA
Shareholder
ORANGE COUNTY | TEMECULA
T 951.695.2373
E [email protected]

PRACTICE AREAS

Eminent Domain
Municipal & Public Agency
Law
Real Estate

FOCUS AREAS

Condemnation Actions
Eminent Domain (Litigation)
Infrastructure Projects
Real Estate Acquisition &
Right-of-Way
Real Estate Transactions
Relocation Assistance

EDUCATION

J.D., Loyola Law School, Los
Angeles
A.B., Stanford University
Paula represents city and public agency clients on eminent domain and real estate issues. Paula works closely with clients in project planning and the preacquisition phase of the eminent domain process to analyze any issues that may arise in the proposed acquisition. Paula’s experience is that taking an active role in the pre-acquisition stage, ensuring the clients follow the pre-acquisition procedures and facilitating meetings with clients, impacted owners, utility holders, and appraisers often results in successful negotiation, early resolution of acquisitions, and minimizes the legal issues in any filed eminent domain proceedings.

WORK FOR CLIENTS
Paula has represented the Cities of Anaheim, Brea, Buena Park, Indio, Manteca, Moorpark, Rancho Cucamonga, Seaside, Temecula and Yucaipa and the former Palm Desert Redevelopment Agency on acquisitions and real property-related issues. She is currently lead acquisition counsel for the Cities of Banning, Indio, Jurupa Valley, and Temecula.

Paula’s practice focuses on representing cities and public agencies on acquisition-related issues, including pre-acquisition issues, analysis of property interests required for a project, appraisal and negotiation issues, relocation assistance, preparation of purchase and sale agreements, rights of entry, and analysis of title and escrow documents. Paula handles eminent domain proceedings involving challenges to the public agency’s right to take, precondemnation damage claims, severance damage claims, claims for loss of business goodwill, and other valuation issues.

Paula has assisted clients on acquisition of property for public facilities, parks, parking lots, public works projects, road widening, extension projects and realignments, freeway interchange projects, storm drain easements, flood 18 - 115
2 RICHARDS WATSON GERSHON www.rwglaw.com
control easements, water transmission lines, and sewer lines. Paula advises clients regarding applicable state and federal regulations on projects involving federal funds and projects with Caltrans oversight.

Paula is the Assistant Chair of the Eminent Domain Department at Richards, Watson & Gershon.

PROFESSIONAL EXPERIENCE
Paula joined Richards, Watson & Gershon in 1998.

Before pursuing a career in law, Paula served as a California State Senate Fellow in 1990-1991 where she worked on a broad range of public policy issues and projects. After the Senate Fellowship, Paula served as a volunteer coordinator for a state assembly campaign and later served as district staff for a Riverside County Supervisor where she assisted constituents on many issues involving the county. These experiences in public policy and politics shaped Paula’s desire to assist cities and public agencies on issues that impact local communities.

HONORS & AWARDS
California Senate Fellow (1990-1991)
Senior Production Editor, Loyola of Los Angeles International and Comparative Law Journal

PROFESSIONAL AND COMMUNITY AFFILIATIONS
Member, Riverside County Bar Association
Member, Los Angeles County Bar Association
Member, International Right of Way Association, Chapter 57

EXPERIENCE
▶ Jurupa Valley Limonite Avenue Widening Project.

Assisted the City of Jurupa Valley to acquire portions of twelve parcels for the widening of Limonite Avenue from Etiwanda Avenue to Bain Street. The project required the acquisition of portions of ten parcels owned by private property owners and portions of two larger parcels owned by a public agency. Worked with city staff on offer letters, purchase and sale agreements, and settlement agreements. Represented the city on two eminent domain proceedings that resulted in negotiated settlements.

Baeza
18 - 116
3 RICHARDS WATSON GERSHON www.rwglaw.com
▶ French Valley Parkway/I-15 Improvements Phase II.

Assisted the City of Temecula to acquire certain fee interests, easement interests, and temporary construction easements on several parcels and helped the city to meet a critical right-of-way certification deadline. Worked with city staff on the pre-acquisition steps, prepared purchase and sale agreements, settlement agreements, and assisted the city with escrow. Prepared agenda reports, resolutions of necessity, and filed eminent domain proceedings for certain property interests required for Phase II. Assisted the city with negotiating agreements in connection with several of the subject property interests acquired for Phase II, including the property interests that were the subject of the filed eminent domain proceedings. ▶ Overland Drive Extension Project.

Assisted the City of Temecula on several fee acquisitions and partial acquisitions in connection with the city’s plans to extend Overland Drive from Commerce Center Drive to Enterprise Circle West, which impacted four businesses that operated on three of the larger parcels. Assisted the city on negotiations with the owners and business owners of these parcels regarding just compensation, loss of business goodwill, and relocation issues. The acquisitions were successfully resolved without the filing of any eminent domain proceedings. ▶ State Route 99/State Route 120 East (Yosemite Avenue).

Assisted the City of Manteca to acquire portions of approximately 25 parcels for the State Route 99/State Route 120 East (Yosemite Avenue) Interchange and Road Widening Project. This project required cooperation with Caltrans, certification of right-of-way and rights of entry. Worked with staff on appraisal review, offers and negotiations, agenda reports, resolutions of necessity, settlement agreements, and purchase and sale agreements. Most of the acquisitions were resolved prior to a resolution of necessity hearing. Represented the city in eight eminent domain proceedings that were resolved by negotiated settlements early on in the litigation.

PRESENTATIONS
Trials and Tribulations of a Partial Acquisition
International Right of Way Association, Chapter 1 Valuation Seminar, 2010 Practical Applications in Eminent Domain
Orange County City Attorney’s Association, 2010
Baeza
18 - 117
City of South Pasadena
Proposal for City Attorney Services
Exhibit 2 – Sample Litigation Victories
Exhibit 2
Sample Litigation Victories
18 - 118
City of South Pasadena
Proposal for City Attorney Services
Exhibit 2 – Sample Litigation Victories
Sample Litigation Victories
We have been very successful in defending the decisions of our municipal clients and below are examples of our litigation experience.
 Fishback v. County of Ventura. RWG represented the County of Ventura as lead trial counsel in this significant environmental protection case involving illegal dumping of 8,000 truckloads of unpermitted construction debris into the canyons above Simi Valley, California. RWG obtained judgment in favor of the county ordering defendants to clean up all unpermitted fill material, and to pay $21.7 million in statutory penalƟes to the county ― the maximum statutory penalty under the Public Resources Code. This case represents the first California case of statutory penalties ever awarded for illegal disposal of solid waste.  Dunex, Inc. v. City of Oceanside. RWG successfully represented the City of Oceanside in connection with an inverse condemnation lawsuit involving mobile home law in the context of a mobile home park conversion to residential ownership in the Coastal Zone, which is subject to regulation under the Coastal Act. The suit alleged that the City’s mobile home rent control ordinance resulted in a taking that caused at least $30 million in damages. The Court ruled in favor of the City, holding the plaintiff could not prove a claim because it had made a reasonable return on investment for the plaintiff.
 Collender v. City of Brea. RWG successfully represented the City of Brea and one of its police officers in connection with an officer-involved fatal shooting of a man who later was found to have been unarmed. The decedent was alleged to have committed an armed robbery and was reaching towards his pocket when the officer attempted to arrest him. The shooting was captured on video. Plaintiffs claimed the City defendants used excessive force. The jury deliberated for less than a day and found in favor of defendants.  Gang Injunction on behalf of City of Monrovia. RWG successfully obtained an injunction on behalf of the City of Monrovia against the activities of two rival criminal street gangs. The injunction prohibits members of the two gangs from publicly congregating together, and from engaging in specified activities within a three and one-half square mile "Safety Zone" the court designated in parts of Monrovia and adjacent unincorporated areas of Los Angeles County.
 The Inland Oversight Committee v. City of Covina. RWG successfully defended the City’s use of mitigated negative declaration under CEQA.
 Coalition for Preservation of the Arroyo v. City of Pasadena. RWG successful defended in trial court and on appeal, a CEQA challenge to an environmental impact report (EIR) for the use of the Rose Bowl as a temporary NFL location.
18 - 119
City of South Pasadena
Proposal for City Attorney Services
Exhibit 2 – Sample Litigation Victories
Published Appellate Victories
 Mercury Casualty Co. v. City of Pasadena, 14 Cal.App.5th 917 (2017). This was an inverse condemnation case involving damage from a tree that fell in a severe windstorm. The appellate court reversed judgment for the insurer and ordered judgment to be entered for the City, because the tree that fell was not a work of public improvement as “there was no evidence it was planted as part of a planned project or design serving a public purpose or use.”
 Alvis v. County of Ventura, 178 Cal.App.4th 536 (2009). In the La Conchita landslide litigation brought by over 80 plaintiffs, the appellate court affirmed the design immunity defense to plaintiffs’ claim for dangerous condition of public property, finding that the County’s discretionary approval of construction of a wall was sufficiently informed and the design was sufficiently reasonable for design immunity, and no changed condition defense to design immunity applied.
 Covina Residents for Responsible Development v. City of Covina, et al., (2018) 21 Cal.App.5th 712. The appellate court held that a CEQA exemption which took effect three months before City approved a project applied and exempted consideration of project’s parking impacts.  Gonzales v. City of Norwalk, (2017) 17 Cal.App.5th 1295. The appellate court ruled that municipalities may make technical changes to a utility users tax without the need for voter approval under Propositions 62 and 218.
 San Diegans for Open Government, et al. v. City of San Diego, et al., (2016) 6 Cal.App.5th 995. The appellate court clarified the level of administrative appeal review required for subsequent CEQA review.
 Coalition for a Sustainable Future in Yucaipa v. City of Yucaipa, et al., (2015) 238 Cal.App.4th 513. The appellate court established limitations on when attorneys’ fees may be awarded in CEQA litigation under Private Attorneys General Act “catalyst” theory.  Eiskamp v. Pajaro Valley Water Management Agency, (2012) 203 Cal.App.4th 97. The appellate court dismissed a challenge to an ordinance that increased groundwater augmentation charges for well operators.
 South Orange County Wastewater Authority v. City of Dana Point, (2011) 196 Cal.App.4th 1604. The appellate court held that a mitigated negative declaration prepared for a rezoning project was not required to study the impacts of an existing sewage treatment plant on the project.
18 - 120
City of South Pasadena
Proposal for City Attorney Services
Exhibit 3 – Sample E-Alerts
Exhibit 3
Sample E-Alerts
18 - 121
City of South Pasadena
Proposal for City Attorney Services
18 - 122
Exhibit 3 – Sample E-Alerts
City of South Pasadena
Proposal for City Attorney Services
18 - 123
Exhibit 3 – Sample E-Alerts
City of South Pasadena
Proposal for City Attorney Services
18 - 124
Exhibit 3 – Sample E-Alerts
City of South Pasadena
Proposal for City Attorney Services
18 - 125
Exhibit 3 – Sample E-Alerts
City of South Pasadena
Proposal for City Attorney Services
Exhibit 4 – Sample Litigation Log
Exhibit 4
Sample Litigation Log
18 - 126
1 CITY OF _________

ACTIVE LITIGATION LOG

RICHARDS WATSON GERSHON
CASE NO. CASE
NAME

OPPOSING

COUNSEL
CASE
PROG
CASE
CODE
FILE
DATE
OUTCOME CLAIM
LIAB.

ATTY EST
LIAB.

LIT COST TO

DATE FEES/
COSTS

EST TOTAL

LIT COST/
BUDGET

DESCRIPTION SETTLEMENT

DEMAND/
OFFER
USDC CV 123-45

MK (MMKX)
Smith v. City of
___________
(Attorney Initials)
Name/firm of
opposing counsel
02 pol 1/97 R unspecified too early to
estimate
15,637/
1,754
35,000 Plaintiff claims false arrest and
imprisonment.

None
LASC SC 12345 Jones v. City of
___________
(Attorney Initials)
Name/firm of
opposing counsel
03 tf 1/95 RP 10,000 20,000 2,550/
453
5,000 Plaintiff suffered broken ankle in
slip and fall on sidewalk ramp.

None
KEYS:

KEY FOR CASE
PROG.

KEY FOR CASE CODE: OUTCOME:
01 – Letter State pi – personal injury R – Remote
02 – Pleading tf – trip and fall RP – More than remote but less than probable
03 – Discovery auto – automobile accident P – Probable
04 – Arbitration pol – police liability
05 – Pretrial code – code violation
06 – Trial misc – miscellaneous
07 – Post Trial cont – contract dispute
08 – Settlement writ – writ action
09 – Post Settlement prop – property damage
10 – Appeal cons – construction dispute
11 – Dormant lab – labor/personnel
12 – Suspended
13 – Other
NOTE:

This litigation log contains estimates of potential liability and litigation costs for each listed case which are based on the information known to the City at this time. Such estimates are subject to change as new information is discovered. In particular, please note that the column entitled “Attorney Estimated Liability” is based on the assumption that liability is found against the City. In many cases, however, liability is seriously disputed. If no liability on the City’s part is ultimately determined by a court, there would be no damages or other relief awarded. Also, please remember that the outcome of litigation cannot be guaranteed or precisely predicted. There always is a risk of an unexpected result.
18 - 127
City of South Pasadena
Proposal for City Attorney Services
Exhibit 5 – Sample Training Program
Exhibit 5
Sample Training Program
18 - 128
1/20/2023
1 Anatomy of a Contract
Anatomy of a Contract
Why We Need Contracts  Benefits  Risks
Types of Contracts
Overview of Key Contract Provisions
Anatomy of a Contract
"A verbal contract isn't worth the
paper it's written on.”
Samuel Goldwyn
Anatomy of a Contract
**What is the Most Important Organ?
???????
Heart, Brain, Lungs, Kidneys, Skin, Stomach,
Gallbladder??
Anatomy of a Contract
Rockefeller Center, New York
Anatomy of a Contract
Greek Legend of Prometheus
or
What I Learned Watching the Discovery Channel
18 - 129
1/20/2023
2 Anatomy of a Contract Anatomy of a Contract
Dr. Oz Says…
(Does anyone know who he is anymore)
The Liver is the Most Important Organ
Anatomy of a Contract
The SCOPE OF WORK is the Liver
What…goods or services am I purchasing
or contracting for?
When…will I receive the goods or
services?
Anatomy of a Contract
The SCOPE OF WORK is the Liver
Who…is responsible for providing the
goods or services, or maintenance, etc?
Where…will the goods or services be
delivered?
How…will the goods or services be
provided or installed?
Anatomy of a Contract
Contract Expectations
Understanding of Work or Purchase
 Goal, Issue or Problem to be Addressed
Determining What You Need
 What Services or Tasks Need to be Performed
 Are There Expectations for How the Tasks Must be Carried Out  How Will You Know the Service Has been Provided and Tasks are Completed
Anatomy of a Contract
Tips for Writing a Scope of Work
 Hold the Vendor Accountable
 Be Precise
 Use Active Voice and Task-Oriented Statements  Avoid Abbreviations and Acronyms  Avoid Using Ambiguous Words and Phrases  Use Consistent Terminology  State the Due Dates  Exclusions are Important  Using the Proposal as the Scope- Friend or Foe? 18 - 130
1/20/2023
3 Anatomy of a Contract
Case Study
Goal: To contract for expanded brush clearance by using goats. City has a 100 foot brush clearance requirement for (i) an adjacent HOA community and (ii) an adjacent public open space preserve both of which are next to the City’s
boundaries. City will engage a contractor to extend that clearance to 200 feet at City’s cost.

Scope of Work: Contractor will provide goats to reduce
invasive weeds and other vegetation per the walk through and the map.

Problems?
Anatomy of a Contract
Case Study
Problems:  The contractor did not conduct the extended brush clearance.  Map did not depict the extra 100 feet of clearance  Map was not clear in terms of the areas for clearance  The purpose of the walk through was to let Contractor know where to clear brush but the areas were not documented in writing or otherwise
 Contractor completed 25% of work but was paid 66% of
contract price when the goats stopped working and were
removed
Anatomy of a Contract
Case Study-Lessons Learned
New Contractor-Revised Scope of Work
 Contractor will conduct brush clearance services using goats that graze on the vegetation and weeds in the service areas.  Scope includes specifics regarding the two areas where goats will graze and has the associated acreage of each area listed.  There is still a walk through but it is now associated with a map that clearly outlines the two areas and area is staked during walk-through.  Compensation provides for second payment (50% of the contract price) only if 50% of the work is completed to the satisfaction of City Manager.

Goats!
Anatomy of a Contract
You Gotta Have Heart!
A big part of financial freedom is having
your HEART and mind free from worry about the
WHAT-IFS of LIFE
Suze Orman -
Anatomy of a Contract
Compensation-The Heart of a Contract
Hourly Rate
 Rate Sheet – list positions and hourly rates  Should have a not-to-exceed or maximum compensation amount Flat Fee  Fixed amount or lump sum for all the services  Beware of flat fee with max number of hours Payment Frequency
 Monthly invoice
 Tied to deliverables or milestones?
Contingency
 Pros and Cons
18 - 131
1/20/2023
4 Anatomy of a Contract
Compensation-The Heart of a Contract
Reimbursable Expenses  Review closely-hidden costs  List expenses and any pre-approval requirements or maximum amounts  Copying, faxes, mileage, word processing, surcharges, mark-ups  Travel, car rentals, airfare, hotel Anatomy of a Contract
**What is something that you do all
day, every day, no matter where you are
or who you are with?
Anatomy of a Contract
Breathe
“Until I feared I would lose it, I never loved to
read. One does not love breathing.” Harper Lee
Anatomy of a Contract
Our Lungs
You Can’t Let Them Collapse--
Anatomy of a Contract
Or Elapse…
(Please Laugh Here) “Insurance and Indemnification”
18 - 132
1/20/2023
5 Anatomy of a Contract
Reasons for Indemnity and Insurance.  The City can be held liable for damages caused by its contractors  The person doing the work should be responsible for minimizing risk.  The City should be able to rely on the contractor’s expertise to do the job safely and properly, and if the contractor doesn’t complete the work as promised, it should pay for the
consequences.  Indemnity encourages proper performance on the part of the contractor.  Risk is placed upon those best able to control the work.  The City has a source for payment of claims against it.  It helps to maintain the City’s budget for the services.

Anatomy of a Contract
Indemnity and Insurance
Indemnification Provisions  Spells out who is responsible when a problem occurs (third party claims or lawsuits)  Different standards for design professionals (architect, landscape architect, engineer, land surveyor)
Insurance Provisions  Spells out the types and amounts of insurance necessary to guarantee that the other party has the financial means needed to pay for its responsibilities under the indemnification clause  Insurance requirements should be tailored to the type of contract Anatomy of a Contract
Indemnity and Insurance
Indemnification
 The obligation to compensate for a financial loss or damages Hold Harmless  To absolve (another party) from any responsibility for damage or other liability arising from the transaction
Defend
 Obligation to defend party in court
Negligence
 Failure to take reasonable steps to prevent harm to others Liability
 Obligation to pay for a financial loss pay for a financial loss.

Anatomy of a Contract
**What Holds our Organs in Place?
Anatomy of a Contract
Bones
Every Contract Has Bones
Anatomy of a Contract
Bones-Boilerplate Provisions
Name of Contracting Party
Effective Date of Agreement Term
Termination Assignment Work Product Records Retention Attorneys Fees Work Product 18 - 133
1/20/2023
6 Anatomy of a Contract
Bones-Boilerplate Provisions
Independent Contractor Permits and Licenses Nondiscrimination Notice Exhibits and Precedence
Third Party Beneficiaries
Entire Agreement
Anatomy of a Contract
Bones
Extensions  Who can extend
 Same terms and conditions  Document Extension
Termination
 Who Can Terminate
 Under What Terms  Notice Requirements  Compensation Anatomy of a Contract
Resolving Disputes
 Gather Information from All Sides  Get a full picture of the problem  Ask open ended questions  Meet to Talk About Problem and Brainstorm  Ground rules-not a place for blame or anger  Build Common Ground in the Meeting  Use words such as “we all can agree…” “this is important for both of us”  Validate that Solution Will Work  Ensure that the solution will work  Document, Document and Document Anatomy of a Contract
If I Only Had a Brain
Anatomy of a Contract
In the Wizard of Oz, the scarecrow
received a diploma.

According to Oz, the only thing separating
Scarecrow from other great thinkers was
this diploma, so he gave him one.

Anatomy of a Contract
Brain-The Art of Negotiation
18 - 134
1/20/2023
7 Anatomy of a Contract
Brain-The Art of Negotiation
Top 10 (or 11) List

1. Know What You Want

2. Be Confident

3. Know Your Counterpart

4. What are the Alternatives
Anatomy of a Contract

5. Show Respect

6. Communicate Your Position

7. Ask Questions

8. Empathize

9. Consider Precedents

10. Timing

11. Take Notes
Anatomy of a Contract
Contract Management  Monitor Performance
 Time-lines  Invoices  Acceptance Criteria?
 Tests or inspections  Determine that goods/services meet criteria  What does contract provide about acceptance
 When are services complete
 Trigger for warranties or maintenance
Anatomy of a Contract
Last Thoughts  Use City Form Contracts  Do Not Use a Vendor Contract without Contacting City Attorney’s Office or Supervisor (as appropriate)  Vendors Will Agree to our Standard Agreement  When in Doubt… Ask Anatomy of a Contract
Thank You!
18 - 135
City of South Pasadena
Proposal for City Attorney Services
Exhibit 6 – Representative Public Law Client List
Exhibit 6
Representative Public Law Client List
18 - 136
City of South Pasadena
Proposal for City Attorney Services
Exhibit 6 – Representative Public Law Client List

REPRESENTATIVE PUBLIC LAW CLIENT LIST

CURRENT CITY ATTORNEY REPRESENTATIONS
Agoura Hills
Banning
Beverly Hills
Brea
Calimesa
Covina
Davis
Fairfield
Hidden Hills
Highland
Jurupa Valley
La Mirada
Manhattan Beach
Maywood
Mill Valley
Monrovia
Moorpark
Pismo Beach
Rancho Cucamonga
San Bruno
Seal Beach
Solvang
Temecula
Westlake Village

OTHER GENERAL AND SPECIAL COUNSEL CLIENTS
CITIES, TOWNS & COUNTIES – SPECIAL COUNSEL
Adelanto
Alhambra
Anaheim
Baldwin Park
Blythe
Buena Park
Carlsbad
Commerce
Compton
Contra Costa County
Culver City
Del Rey Oaks
Downey
Folsom
Fremont
Hawthorne
Hayward
Huntington Beach
Indio
Inglewood
La Habra
Laguna Niguel
Lemon Grove
Livermore
Long Beach
Los Gatos
Madera County
Manteca
McFarland
Montclair
Morro Bay
Newport Beach
Oceanside
Oxnard
Palm Desert
Palmdale
Palo Alto
Pasadena
Petaluma
Pittsburg
Placentia
Redondo Beach
Rialto
Richmond
Sacramento County
San Buenaventura
San Carlos
San Diego
San José
San Juan Capistrano
San Luis Obispo, City of
San Luis Obispo County
San Rafael
Santa Ana
Santa Barbara
Santa Clara, City of
Santa Clara County
Santa Clarita
Sausalito
Seaside
Simi Valley
Sonoma County
South Lake Tahoe
Sunnyvale
Taft
Tehachapi
Torrance
Upland
Ventura County
Vernon
Vista
Wasco
Westminster
Whittier
Yucaipa
18 - 137
City of South Pasadena
Proposal for City Attorney Services
Exhibit 6 – Representative Public Law Client List
SUCCESSOR AGENCIES*
Agoura Hills
Blythe
Compton
Covina
Fairfield
Hawthorne
Highland
Manteca
Monrovia
Moorpark
Palm Desert
Pasadena
Seal Beach
Seaside
Turlock
Whittier
Yucaipa
* Successor agencies are agencies that were constituted as a result of the dissolution of former redevelopment agencies. We have not separately listed these successors’ respective redevelopment agencies that we previously represented.

HOUSING AUTHORITIES
Compton
Covina
Fairfield
Highland
Huntington Park
Manteca
Pasadena
Poway
Temecula
Whittier
Yucaipa

JOINT POWERS AUTHORITIES
Agoura Hills Calabasas
Community Center
Burbank-GlendalePasadena Airport
Authority
CSCDA Community
Improvement Authority
California Statewide
Comm. Development
Authority
Central Basin Water
Rights Panel
Clean Energy Alliance
East Bay Community
Energy Authority
Gateway Integrated
Resources Management
Plan Authority
I-5 Consortium of
Cities
Indian Wells Valley
Groundwater
Authority
Las Virgenes-Malibu
Council of
Governments
Los Cerritos Wetlands
Authority
Marin Clean Energy
Marin Emergency
Radio Authority
Marin General
Services Authority
Metro Gold Line
Foothill Extension
Construction Authority
Orange County Fire
Authority
Pioneer Community
Energy
Salida Area Public
Facilities Financing
Agency
San Bernardino
County Transportation
Authority
San Francisquito Creek
Schools Infrastructure
Financing Agency
Silicon Valley Clean
Energy Authority
Sonoma Clean Power
South Bay Regional
Public Communications
Authority
Southeast Water
Coalition
Tri-City Mental Health
Authority
Valley Clean Energy
Alliance
Watershed
Conservation Authority
18 - 138
City of South Pasadena
Proposal for City Attorney Services
Exhibit 6 – Representative Public Law Client List

SCHOOL DISTRICTS
Claremont Unified School District
Modesto City Schools

LOCAL AGENCY FORMATION COMMISSIONS
San Francisco

SPECIAL DISTRICTS AND SPECIAL PURPOSE AGENCIES
Conservation
Mountains Recreation &
Conservation Authority
Fire
Burney Fire Protection District
Rancho Cucamonga Fire
Protection District
Ross Valley Fire Service
Libraries
Palos Verdes Library District
Parks & Community Services
Cambria Community
Services District
Granada Community
Services District
Nipomo Community
Services District
Rubidoux Community Services
District
Sonoma County Community
Development Commission
Health & Human Services
First 5 LA
L.A. Care Health Plan
Utilities
Bolinas Community Public
Utility District
Lost Hills Utility District
Vector Control
Greater L.A. County
Vector Control District
Veterans Memorial District
Clovis Veterans
Memorial District
Water & Waste Management
Antelope Valley East Kern
Water Agency
Beaumont-Cherry Valley
Water District
Borrego Springs
Watermaster
Green Valley County
Water District
Los Osos Basin Management
Committee
Madera County Groundwater
Sustainability Agency
Marina Coast
Water District
Montecito Sanitary District
San Mateo County Flood
and Sea Level Rise
Resiliency District
San Mateo County
Harbor District
Six Basins Watermaster
18 - 139
City of South Pasadena
Proposal for City Attorney Services
Exhibit 7 – Sample Billing Statement
Exhibit 7
Sample Billing Statement
18 - 140
T 213.626.8484
F 213.626.0078
Fed. I.D. No. 95-3292015
350 South Grand Avenue
37th Floor
Los Angeles, CA 90071

CONFIDENTIAL
This material is subject to the attorney-client privilege and/or attorney work product protection, or otherwise is privileged or confidential. Do not disclose the contents hereof. Do not file with publicly-accessible records.

CITY OF
123 Main Street
City, CA 99999
January 1, 2023
Invoice # 11111
Re: 22222-0001 GENERAL
For professional services rendered through December 31, 2022:

Hours
12/10/22 ABC REVIEW TRAFFIC COLLISION REPORT; REQUEST ADDITIONAL REPORT

FOR OTHER COLLISIONS THAT HAD TAKEN PLACE PRIOR TO AND

AFTER THE SMITH ACCIDENT

1.10 12/14/22 ABC CORRESPONDENCE WITH MS. JOHNSON; REVIEW FILE DOCUMENTS;

CORRESPONDENCE WITH POLICE RECORDS DEPARTMENT

1.40 12/14/22 DEF REVIEWED DOCUMENTS REGARDING POTENTIAL LIABILITY FOR “POOLS OF DARKNESS”
.50
12/15/22 AAA TELEPHONE CONFERENCE WITH MS. SMITH REGARDING LITIGATION .10 12/20/22 DEF RESEARCH RECENT CASE LAW ON MUNICIPAL LIABILITY INVOLVING

MALFUNCTIONING STREET LIGHTS

1.50 12/21/22 DEF RESEARCH ON MUNICIPAL LIABILITY FOR STREETLIGHT OUTAGES IN

OTHER STATES

3.00 12/22/22 DEF PREPARE MEMORANDUM TO MS. JOHNSON SUMMARIZING RECENT

DEVELOPMENTS IN MUNICIPAL LIABILITY LAW RELATING TO

MALFUNCTIONING STREET LIGHTS

2.00 Total Hours 9.60

18 - 141
T 213.626.8484
F 213.626.0078
Fed. I.D. No. 95-3292015
350 South Grand Avenue
37th Floor
Los Angeles, CA 90071

CONFIDENTIAL
This material is subject to the attorney-client privilege and/or attorney work product protection, or otherwise is privileged or confidential. Do not disclose the contents hereof. Do not file with publicly-accessible records.

CITY OF
123 Main Street
City, CA 99999
January 1, 2023
Invoice # 11111
Re: 22222-0001 GENERAL
For professional services rendered through December 31, 2022:

Timekeeper Summary
Timekeeper Hours Worked Rate Per Hour Fee Amount
AAA .10 --- ---
ABC 2.50 --- ---
DEF 7.00 --- ---
Totals 9.60 --- ---
Current Legal Fees.................................................................................................................................. $0.00 Current Client Costs Advanced .............................................................................................................. $0.00 Total Current Fees and Costs ................................................................................................................ $0.00 TERMS: PAYMENT DUE UPON RECEIPT

PLEASE RETURN THIS PAGE WITH YOUR REMITTANCE TO

RICHARDS, WATSON & GERSHON
350 South Grand Avenue, 37th Floor
Los Angeles, CA 90071
18 - 142
City of South Pasadena
Proposal for City Attorney Services

LOS ANGELES OFFICE
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Telephone: 213.626.8484
Facsimile: 213.626.0078
e-mail: [email protected]

ORANGE COUNTY OFFICE
1 Civic Center Circle, PO Box 1059
Brea, California 92822-1059
Telephone: 714.990.0901
Facsimile: 714.990.6230
e-mail: [email protected]

TEMECULA OFFICE
41000 Main Street, Suite 316
Temecula, California 92590-2764
Telephone: 951.695.2373
Facsimile: 951.695.2372
e-mail: [email protected]

SAN FRANCISCO OFFICE
One Sansome Street, Suite 2850
San Francisco, California 94104
Telephone: 415.421.8484
Facsimile: 415.421.8486
e-mail: [email protected]

SACRAMENTO OFFICE
2300 N Street, Suite 3
Sacramento, CA 95816
Telephone: 916.244.2022
Facsimile: 800.552.0078
e-mail: [email protected]

CENTRAL COAST OFFICE
847 Monterey Street, Suite 206
San Luis Obispo, California 93401
Telephone: 805 439.3515
Facsimile: 800.552.0078
e-mail : [email protected]
18 - 143

THIS PAGE

INTENTIONALLY

LEFT BLANK
18 - 144
ATTACHMENT 3
Contract with Richards Watson & Gershon
for City Attorney Services
18 - 145

THIS PAGE

INTENTIONALLY

LEFT BLANK
18 - 146

LEGAL SERVICES AGREEMENT
City of South Pasadena
THIS LEGAL SERVICES AGREEMENT (“Agreement”) is made and entered into as ofJune 7, 2023, by and between the City of South Pasadena (“City”), a California Municipal Corporation, and the law firm of Richards, Watson & Gershon (“RWG”), A Professional Corporation. In consideration of the mutual promises set forth herein, the parties agree as follows:

1. Recitals. This Agreement is made with respect to the following purposes and facts that each party agrees are true and correct:

A. City is a municipal corporation and seeks a contract legal services provider to serve as its City Attorney;
B. RWG is a professional corporation and possesses the necessary skills and qualifications to provide City Attorney services as described in this Agreement; C. City and RWG desire to enter into this Agreement to memorialize the terms by which RWG will serve as City Attorney and provide legal services to the City.

2. Scope of Work. RWG shall perform legal services for the City as directed by the City Council, except as provided in Section 6 with respect to matters in which RWG has a conflict under the Rules of Professional Conduct or California law. RWG shall at all times, without limitation, faithfully and competently perform all tasks described herein in a manner satisfactory to City and consistent with that level of care and skill ordinarily exercised by members ofthe profession currently practicing in the same locality under similar conditions. Legal services shall include the following, unless otherwise directed by the City Council:

A. Attendance at City Council meetings and Planning Commission meetings, and any other commission, committee or other meetings directed by the City Manager (hereafter “City Manager” shall include the City Manager’s designee), unless excused therefrom by the City Manager; B. Attendance at staffmeetings when directed by the City Manager; C. Legal research and legal advice to the City Council, Planning Commission, other City commissions, various committees and sub-committees, the City Manager and City Staff as requested by the City or as deemed relevant to the City by the City Attorney; D. Preparation, amendment and review of ordinances, resolutions, and agreements as requested;
E. Representation of the City in non-adversarial administrative proceedings, legislative hearings and other intergovernmental matters as requested; F. Representation of the City and City officials and employees in claims and litigation filed by or against the City as requested;
G. Oversight oflegal matters handled by outside counsel; I. Legal services for entities created by the City Council; 99999-9999\2812251v3 doc
18 - 147
J. Bond counsel, disclosure counsel, and issuer counsel services in connection with the issuance of bonds or other obligations by the City, or any entity created by the City as requested; K. Municipal Code criminal prosecution services as requested; and L. Such other legal services as may be directed by the City Council or City Manager from time to time.

3. Term. This Agreement shall commence on June 7, 2023, and shall continue in effect until terminated by the City or RWG. City or RWG may terminate this Agreement at any time, with or without cause, by giving thirty (30) days written notice to the other party prior to termination of this Agreement. In the event of termination, RWG shall comply with all provisions of the Rules of Professional Conduct for the termination of a client relationship, shall assist the City in transition to a new city attorney or firm, and shall be compensated for such assistance at the rates provided for in this Agreement.

4. Designation of City Attorney and City Prosecutor. Roxanne Diaz shall be designated as City Attorney and City Prosecutor for the City, provided she is affiliated with the firm of RWG, to serve at the will and pleasure ofthe City Council. Roxanne Diaz will be the RWG attorney with primary responsibility for providing legal services for the City, and will be the principal contact for the City, the City Council, and City staff. Other RWG attorneys, including Assistant City Attorneys and Assistant City Prosecutors, will be assigned to work on legal matters for the City as needed under the City Attorney’s supervision. Stephanie Cao ofRWG initially shall be appointed as Assistant City Attorney.

The City Council may request changes to the lawyer or lawyers employed by RWG that have been designated City Attorney or Assistant City Attorney pursuant to this Agreement, and the parties shall work together to make any such requested changes.

5. Compensation, Expenses and Billing.

A. Compensation Rates. RWG shall be compensated for the performance of legal services in accordance with the schedule (“Compensation Rate Schedule”), attached to this Agreement as Exhibit A and incorporated herein as though set forth in full. The terms ofthis Agreement and the Compensation Rate Schedule also shall apply to legal services performed for entities affiliated with the City that may be established. Except as provided in subsection B ofthis Section, the Compensation Rate Schedule attached as Exhibit A shall remain in effect until amended by mutual agreement ofthe parties.

B. Adjustment in Rates by Change in CPI. Commencing July 1, 2025, and annually thereafter, the hourly rates set forth on Exhibit A shall automatically increase by the percentage increase, ifany, in the Consumer Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim region. The calculation shall be made using the month ofApril over the month ofApril in the prior year.

Any such annual adjustment that exceeds 5 percent (5%) shall require prior written approval ofthe City Council. Ifthe Los Angeles-Long Beach-Anaheim CPI ceases to be published in its entirety, or on a periodic basis ending on April 30, RWG and the City shall negotiate in good faith for a mutually acceptable alternative. Any other adjustments in rates shall require prior approval ofthe City Council.

C. Reimbursable Expenses and other Costs. RWG shall be compensated for expenses and costs as set forth in the attached “Compensation Rate Schedule.” D. Billing. RWG shall provide to City a monthly invoice for services provided, time spent providing those services, a description of the services provided and costs incurred in the form customarily supplied by RWG to public agency clients being billed on an hourly basis. City shall 99999-9999X2812251v3.doc
-2-
18 - 148
process and cause such invoices to be paid promptly and no later than within thirty (30) days ofreceipt ofinvoice.

E. Task Codes. For legal services provided under the “General Services” billing matter, RWG shall further delineate the general services provided to the City by department. Task codes will be assigned to each department and time incurred for services to that department will be billed to the corresponding task code (i.e. City Manager, City Clerk, Public Works, Planning, etc.). For legal services provided under the “Special Services” billing number, RWG shall further delineate the special services provided to the City by category. Task Codes will be assigned to each category ofservices that corresponds to the list of special services described in Exhibit A and time incurred for services under that category will be billed to the corresponding task code (i.e. real estate, labor and employment, complex land use, Public Records Act, etc.). The monthly invoice will include the services provided by task code. The City will consult with the City Manager in designating and naming all task codes.

6. Conflicts ofInterest. RWG shall comply with all applicable laws and professional rules and standards relating to any known conflict of interest involving the City, City official and City employees and matters upon which RWG is providing legal services under this Agreement. RWG shall not reveal confidential information ofthe City except with the consent ofthe City Manager, City Council or as otherwise required by law. RWG shall notify the City Manager or City Council, depending on the circumstances, of any conflict of interest related to matters upon which it is providing legal services under this Agreement upon discovery of any such conflicts. In the event that such conflict is not or cannot be waived or resolved, City shall retain alternate legal counsel and, to the extent permitted by law and professional responsibility requirements, RWG shall assist and cooperate with such legal counsel retained by the City on the matter for which the conflict arose.

7. Client Files.

A. At the conclusion of RWG’s legal representation of the City, the original client files for the work performed under this Agreement for the City shall be delivered to City upon City’s written request. RWG will be entitled to make copies ofthe client files. City shall take possession of any and all original contracts, and other such important documents that may be in the client files and RWG shall have no further responsibility with regard to such documents.

B. IfCity does not take possession of all client files at the conclusion ofRWG’s legal representation ofthe City, RWG shall store such client files for a period of at least one (1) year. At the conclusion ofsuch one (1) year period, RWG may send to City a notice, advising ofRWG’s intention to dispose of the client files. The City shall have sixty (60) days from the date of such notice to take possession ofthe client files. IfCity does not take possession ofthe client files during that time, City agrees that RWG may dispose ofthe client files without further notice.

8. Insurance.

A. Coverage Levels. RWG shall maintain at all times during the term of this Agreement policies ofinsurance with at least the minimum coverage specified below:
1) General liability insurance with a combined single limit of not less than Two Million Dollars ($2,000,000);
2) Workers’ compensation coverage in compliance with California law; 99999-9999\2812251v3.doc
-3-
18 - 149
3) Professional liability coverage with a minimum limit of liability of Two Million Dollars ($2,000,000.00) per claim and Four Million Dollars ($4,000,000.00) in the aggregate.

Such insurance may be subject to a self-insured retention or deductible to be borne entirely by RWG which shall not exceed Two Hundred Fifty Thousand Dollars ($250,000.00) per claim, without prior approval ofthe City Council;
B. Requirements. All required policies ofinsurance specified above shall:
1) Except as to professional liability insurance, provide minimum thirty (30) days’ notice of cancellation by insurer, except in the event of non-payment of premium, in which case ten (10) days’ notice is to be provided;
2) Be maintained in full force and effect throughout the term of this Agreement; and
3) Be placed with insurance carriers with an A.M. Best rating of no less than A-:VII or otherwise acceptable to City.

9. Independent Contractor. No employment relationship is created by this Agreement.

RWG shall be an independent contractor of City, except that at all times they are providing services under the Agreement, RWG’s shareholders and employees shall be acting as public officials.

10. General Provisions.

A. Non-Discrimination. In the performance of this Agreement, RWG shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, sex, age, national origin, sexual orientation or medical condition.

B. Assignment/Delegation. This Agreement contemplates the personal professional services of RWG to City and neither this Agreement, nor any portion thereof, shall be assigned or delegated by either party without the prior written consent of both parties.

C. Interpretation. The following rules oflegal construction shall apply:
1) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the substantive laws of the State of California.
2) The section captions and headings in this Agreement have been inserted for convenience only, and shall not be considered or referred to in resolving questions ofinterpretation or construction.
3) Whenever in this Agreement the context may so require, the singular shall refer to, and be deemed to include, the plural.

D. Survival. All provisions ofthis Agreement that would be required to survive the termination of this Agreement to be effective and/or implemented shall be deemed to. survive such termination.
99999-9999\2812251 v3.doc
-4-
18 - 150
E. Attorney’s Fees. The parties acknowledge and agree that each will bear its own costs, expenses and attorney’s fees arising out of or connected with the negotiation, drafting, and execution ofthis Agreement.

F. Notices, etc. Any notice required to be given shall be deemed to have been given (a) by depositing such notice in the United States mail, postage prepaid, (b) when sent by a nationally recognized overnight courier service, or (c) personal delivery, and addressed as follows:

TO CITY:

City of South Pasadena
1414 Mission Street
South Pasadena, California 91030
Attention: City Manager
TO RWG:

Roxanne Diaz, Esq.

Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Either party may, fromtime to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, invoices, and other documents delivered under this Agreement shall be deemed delivered (i) upon receipt by personal service or overnight delivery by service that provides proof of delivery, or (ii) as ofthe fifth (Sth) day after deposit in the United States mail.

G. Signatories. Each signatory warrants and represents that he or she is competent and authorized to execute this Agreement on behalf ofthe party for whom he or she purports to sign.

H. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

I. Modification of Agreement. This Agreement and the provisions set forth herein may be modified only by way of a written amendment to this Agreement that has been approved and executed by and on behalf of both RWG and the City.

IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign below as ofthe date first written above.

CITY OF SOUTH PASADENA
Armine Chaparyan, City Manager Date
99999-9999\2812251v3.doc
-5-
18 - 151
Attest:

Mark Perez, City Clerk Date

RICHARDS, WATSON & GERSHON,
A Professional Corooration
KaVSer O. Sume
Chairman, Board ofDirectors
Date
-6-
- Co
99999-9999X2812251 v3.doc
18 - 152

EXHIBIT A

RICHARDS, WATSON & GERSHON

COMPENSATION RATE SCHEDULE

FOR CITY OF SOUTH PASADENA
(EFFECTIVE JUNE 7, 2023)
Legal services provided by Richards, Watson & Gershon (“RWG”) to the City of South Pasadena (“City”) shall be billed to, and compensated by, the City as follows:

A. General Services.

General Services are defined to include all services that are not otherwise defined herein as Special Services, Litigation Services, Third-Party Services, Paralegal Services, or Bond Counsel Services. General Services include, without limitation, the following services unless performed in regard to services defined as other than General Services:

1. In-person attendance by the City Attorney or Assistant City Attorney to City Council meetings and Planning Commission meetings, unless excused by the City Manager;

2. In-person attendance by the City Attorney or Assistant City Attorney to committee and commission meetings (other than Planning Commission meetings) at the designation of the City Manager;

3. Office hours on site at the City or virtual, as agreed between RWG and the City Manager, or other communications with City staff and legal services provided to the City;

4. Attendance at Executive Team meetings, City staff meetings, on an as needed basis as directed by the City Manager;

5. Legal research and legal advice, opinions, assistance, and consultation related to municipal law issues to the City Council and Planning Commission, and their various committees and sub-committees, the City Manager, and City staff, as requested by the City or as deemed relevant to the City by the City Attorney;

6. Preparation and review of legal opinions, staff reports, ordinances, resolutions, agreements, forms, notices, certificates, deeds, leases/licenses, and other documents for the City Council or Planning Commission as requested by the City;

7. Oversight oflegal matters involving the City and handled by outside counsel;

8. Legal services for entities created by the City Council as requested by the City;

9. Training and/or advice to the City Council, Commissioners, and City staffrelated to the Brown Act, AB 1234, conflicts of interest, the Political Reform Act, meeting parliamentary procedures, and other legal requirements imposed by statute, provided that RWG shall provide without charge one two-hour AB 1234 training session each fiscal year and up to 15 hours oftraining each fiscal year on topics mutually agreed upon with the City Manager, as provided below in paragraph I ofthis Exhibit A; 99999-9999X2812251 v3.doc
-7-
18 - 153

10. Written updates to new state or federal legislation or judicial decisions and suggestions for action or procedures to ensure compliance; and

11. Such other legal services as may be directed by the City Council or City Manager from time to time.

General Services will be billed to, and compensated by, the City at a rate of $11,750 per month for the first 50 hours of General Services (the equivalent of $235 per hour). Ifthe City requires fewer than 50 hours ofGeneral Services in a calendar month, the unused balance ofsuch hours shall be credited first to any Special Services, and next to any Litigation Services rendered that month to ensure that the City obtainsthe full economic benefit ofthe initial 50 hour discounted General Services rate in a calendar month. Ifthe City requires fewer than 50 hours of General Services in a calendar month, and there are any remaining General Services hours for a calendar month after they have been credited to Special Services and Litigation Services for such calendar month as described above, the unused balance ofsuch General Services hours shall be credited to General, Special or Litigation Services for the following month or months. Ifthe City requires more than 50 hours ofGeneral Services in a month, the additional hours will be billed to, and compensated by, the City at a composite hourly rate of $245 per hour for all attorneys. Travel time incurred by the City Attorney or Assistant City Attorney to and from the City for regular meetings ofthe City Council or City Planning Commission shall not be compensated.

B. Special Services.

Special Services are defined to include the following advisory (non-litigation) services:

1. Non-routine Real Estate matters;

2. Non-routine Labor and Employment matters;

3. Non-routine Environmental Law Services, including but not limited to, Hazardous Waste, Clean Air Act, and Clean Water Act issues;

4. Advisory services in connection with complex land use matters, which are defined to mean negotiation, drafting, and related CEQA and/or NEPA work on (a) development agreements and related entitlements, (b) entitlements for land use projects oftwenty (20) or more residential units, (c) commercial or mixed use projects in excess oftwo (2) acres;

5. Housing legal services on tasks or projects requiring ten (10) or more hours;

6. Redevelopment/successor agency advisory matters;

7. Water and water rights law advisory matters;

8. Non-routine Telecommunications matters;

9. Taxes, fees, and charges matters (e.g. Proposition 218 & Mitigation Fee Act);

10. Advisory services related to public construction disputes; and

11. Public Records Act Requests, including review of documents and responses.

Special Services, other than Public Records Act Requests, will be billed to, and compensated by, the City at a composite hourly rate of $280 per hour for all attorneys. Services related to Public Records 99999-9999\2812251v3.doc
-8-
18 - 154
Act requests will be billed to, and compensated by, the City at a discounted composite hourly rate of $225 per hour for all attorneys and $195 per hour for paralegals. When possible, Public Records Act requests and responses shall be handled by RWG’s paralegalsto provide the most cost effective approach for the City. Travel time incurred for Special Services, other than Public Records Act Requests, will be compensated at the Special Services rate. Travel time incurred for Public Records Act requests will be compensated at $225 per hour for all attorneys and $195 per hour for all paralegals.

C. Litigation Services.

Litigation Services are defined as the representation of the City in all aspects of the initiation, advancement, or defense of claims in litigation, arbitration, or mediation. Additionally, Litigation Services include representation ofthe City in administrative proceedings before other public agencies.

Litigation Services shall be billed to, and compensated by, the City at a composite hourly rate of $310 per hour for all attorneys, except as to services for Pitchess Motions and Code Enforcement, which shall be billed to, and compensated by, the City at a discounted composite hourly rate of $245 per hour for all attorneys. Travel time incurred for Litigation Services would be compensated at the Litigation Services rates.

D. Third-Party Services.

Third-Party Services are defined as any legal services that the City elects to have reimbursed by third-parties. Third-Party Services shall be billed to, and compensated by, the City at a 10% discount from the Firm’s then-standard hourly rates. Travel time incurred for Third-Party Services would be compensated at the Third-Party Services rates.

E. Paralegal Services.

Paralegal Services are defined as services performed by paralegals in all substantive areas.

Paralegal Services shall be billed to, and compensated by, the City at a composite hourly rate of $195 per hour for all paralegals. Travel time incurred for Paralegal Services would be compensated at the Paralegal Services rates.

F. Bond Counsel Services.

Bond Counsel Services are defined as bond counsel, disclosure counsel and/or issuer counsel services in connection with the issuance of bonds or other obligations by the City, or any entity created, formed or controlled by the City. Bond Counsel Services will be billed to, and compensated by, the City as follows:

1. RWG shall charge a composite hourly rate for all attorneys of $395 per hour for any ofthese services. The maximum total fee charged for an issuance shall not exceed an amount that the City Manager deems fair and reasonable.

2. RWG’s costs and expenses shall be paid in accordance with its legal services agreement.

3. In the event the proceedings for issuance ofthe bonds are terminated before closing, RWG would expect to be paid for its services to the date of abandonment at the hourly rate set forth above, not to exceed an amount that the City Manager deems fair and reasonable.

4. Ifproviding Bond Counsel Services involves the formation of a joint powers authority or another entity controlled by the City, RWG shall provide such Bond Counsel Services (including 99999-9999\2812251v3.doc
-9-
18 - 155
formation of the entity) on the same compensation terms as specified in its legal services agreement.

5. Supplemental bond counsel fees for unanticipated circumstances:
a. As to lease revenue bonds, in some instances it may be necessary to call upon the real estate expertise at our Firm to resolve unanticipated issues that arise over questions of title, encumbrances, or other matters relating to the leased assets. In those instances, we will bill our additional time devoted to such unanticipated issues at a composite rate of $295 per hour. We will notify the City at the earliest point possible if we believe that the work rises to the level of additional time subject to this paragraph. The total fee for this additional work will not exceed an amount which the City Manager deems fair and reasonable, and would be supplemental to the fee amounts due under subsection 1 above. b. As to the refunding of existing tax-exempt bonds, in some instances our review ofthe timing or purposes ofexpenditures ofproceeds ofthe refunded bonds, orthe use ofproperty financed or refinanced with proceeds ofthe refunded bonds, could require unanticipated supplemental analysis. In those instances, we will bill our additional time at a composite rate of $295 per hour. We will notify the City at the earliest point possible if we believe that the work rises to the level of supplemental analysis subject to this paragraph. The total fee for this supplemental analysis will not exceed an amount which the City Manager deems fair and reasonable, and would be supplemental to the fee amounts due under subsection 1 above.

G. Reimbursable Costs and Other Expenses.

RWG will bill the City for RWG’s reasonable costs and expenses incurred in connection with its representation ofthe City. Mileage and hourly rates, when travel time is authorized, will be charged to and from our Los Angeles office based on the federal government’s standard mileage rate. Other costs that will be billed to the City include copying documents ($.05/page), court fees, litigation costs, travel costs, messenger and delivery services, and other similar costs, which will be billed at their actual cost, without any upcharge. Such costs frequently are billed to the Firm from third-party vendors and therefore there sometimes will be a delay between the time such costs are incurred and the time when they appear the City’s bill.

H. Training.

RWG will provide without charge one two-hour AB 1234 training session each fiscal year and up to 15 hours oftraining each fiscal year on topics mutually agreed upon with the City Manager. Any additional time spent preparing for and providing training would be billed on an hourly basis as General Services.
99999-9999\2812251v3.doc
-10-
18 - 156
19 19 - 1
Chamber of Commerce BIT Funding Proposal for FY 2023-24 June 7, 2023

Staff has worked with the Chamber of Commerce Board on reviewing and improving upon this year’s funding proposal, which was discussed at length at the May 30, 2023 Budget Workshop before City Council. The City Council expressed continued support of the Chamber of Commerce, and agreed that while additional funding requests are understandable, the City Council would not support the funding request of $157,000. Staff was directed to work with the Chamber of Commerce on a revised proposal for the City Council’s consideration, and staff met with Laurie Wheeler, President Jason Mak, and Board member Kris Morrish, on June 1, 2023 to discuss and develop the revised proposal herein.

Additionally, Mayor Pro Tem Zneimer requested that the Chamber’s budget, expenditures and revenues of the Farmers’ Market, and that of the Eclectic Festival, be shared with the City Council for this discussion. The City of South Pasadena and the South Pasadena Chamber of Commerce hold a contractual agreement for the operation and management of the South Pasadena Farmers’ Market, and the request for financials for both events are within the specified terms of the BIT and the Farmers’ Market agreements. Those items will be made available on Monday, June 5, 2023, after the posting of this staff report and agenda.

Analysis
The Chamber of Commerce submitted three versions of the funding proposal to the City, and all were remitted to the City Council. The latest version of the proposal, and the one that was discussed at the City Council Budget Workshop, is provided as Attachment 1.

City staff and the Chamber have met and discussed the Chamber’s funding proposal, including:
• Increased costs associated with the deliverance of the annual Eclectic festival. The Chamber Board will also look into opportunities for new business modeling for a more financially viable event plan for the future.
• The City has historically financially supported the South Pasadena Tournament of Roses at an amount of $12,000 that can be removed from the BIT account, and paid directly.
• Line items such as staff costs for advertising and website improvements shall be addressed by the Chamber’s budget, as they are business decisions and not reliant on City funding; the BIT funds shall be maximized for deliverables to the business community.

As such, a revised funding request is as follows:

Art Crawls Events $30,000
Eclectic Music Festival $25,000 (no additional City staffing costs to be levied) SPTOR Pass Through $12,000
Advertising $8,000
Holiday Décor $10,000
Website Improvements $9,000
19 - 2
Chamber of Commerce BIT Funding Proposal for FY 2023-24 June 7, 2023

Business Center $8,000
Administration $40,500___
Total $128,500
The City Council recently approved of a new City Special Event and Co-Sponsorship program, which includes the policy decision to pass on staff overtime costs to event organizers. The Eclectic Music Event costs the City $15,000 in public safety costs. With this revised proposal, we reduce the funding ask for the Eclectic event by $15,000, but also suggest that the City Council approve not levying any staff costs specific to the 2024 Eclectic Music Event.

BIT funds are collected through a percentage of business license tax for businesses physically located in the parking and business district located in South Pasadena, as well as citywide filming permits. Home occupation, businesses located outside of South Pasadena that do business in South Pasadena, and businesses located outside of the tax area do not contribute to the BIT, and BIT revenues fluctuate based on business license and permit revenues. For FY 2023-24, the projected BIT revenue is estimated at $60,000-62,000, and the filming permit revenues are estimated at $32,000, for a total of $92,000-94,000 of revenue. Any funding levels over this amount would be dependent on General Fund reserves.

Alternatives (if applicable)
City Council may also consider the following alternatives to this recommendation, or any others they may discuss as a part of this report:

1. The Farmers’ Market agreement provides for a 7% gross revenues payment to the City, with a breakdown of 5% for Right-of-Way and 2% for Capital Improvement Projects, which are paid to the City quarterly. These funds have been paid timely, and we are in year one of five of a current agreement for the Farmers’ Market.

Reducing or eliminating the gross receipts element of the Farmers’ Market agreement can be an alternative way to increase funds to the Chamber of Commerce, while minimizing reliance of General Fund Reserves. Staff recommends a review of this option at the time of renewal.

2. Maintain status quo
Fiscal Impact
The FY 2022-23 Budget provided for a $105,500 funding level to the Chamber of Commerce (Attachment 2). The most recent funding proposal for FY 2023-24 was $157,000, and projected revenues for the BIT including filming permits is about $92,000.

City Council has verbalized the policy decision to continue financially supporting the Chamber of Commerce, and staff seeks direction on the level of funding. Any funds committed over the $92,000 projected revenue levels will rely upon General Fund Reserve balances.
19 - 3
Chamber of Commerce BIT Funding Proposal for FY 2023-24 June 7, 2023

Key Performance Indicators and Strategic Plan
The partnership with the Chamber of Commerce in providing business programming and assistance lends to the 2021-26 Strategic Plan areas 2b and 2c related to commitments to Economic Development.

Commission Review and Recommendation
This item has not been reviewed by a Commission.

Attachment:
1) FY 2023-24 BIT Proposal
2) July 20, 2023 Staff Report and FY 2022-23 BIT Agreement 3) Requested Financials of the Chamber of Commerce (Eclectic Music Festival and Farmers’ Market)- Materials Available Monday, June 5, 2023 19 - 4
ATTACHMENT 1
FY 2023-24 BIT Proposal
19 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
19 - 6
South Pasadena Chamber of Commerce
Memo to: Arminé Chaparyan, City Manager, Domenica Megerdichian, Deputy City Manager
CC: Chamber Board of Directors
Date: Friday, March 17, 2023, updated May 20, 2023
From: Laurie Wheeler
Subject: 2023-2024 Proposed BIT Request
The Business Improvement Tax (BIT) ordinance (Ordinance # 1738) was created in 1978 by City Council after the voters approved adding a tax to the annual business license fee. It was designed specifically to provide funding for the Chamber of Commerce, as the “one voice” for business in South Pasadena. The BIT has been, and continues to be, vital to the Chamber when it was implemented to bridge the traditional gap between funding and service expectations caused by the small business sector in a bedroom community.

Each year during the budget process for the upcoming fiscal year, the City Council designates an allocation from the BIT Fund to the Chamber, which is to be used to fulfill the requirements of the BIT Ordinance. The allocation amount is determined, in part, by the anticipated revenue that will be received from business licenses. The allocation for the 2022-2023 fiscal year is $105,500. Of that allocation, $12,000 is mandated as a pass-through to the South Pasadena Tournament of Roses.

For the 2023-2024 fiscal year, the Chamber is requesting an allocation of funds in the amount of $157,500. Of that, $12,000 will continue to be used to fund the SPTOR. We are asking for this amount to continue to provide the programming and events that benefit the businesses in South Pasadena, in particular, the Eclectic Music Festival & Arts Crawl.

The Chamber fulfills all of the requirements of the BIT ordinance, and delivers on the requirements of the annual contract. Those requirements include:

1. The coordination of the holiday decorations

2. Investment in the promotion of public events that take place on or in public places

3. Furnishing music in public place

4. Engagement in the general promotion of retail trade activities in the 91030 zip code.

The Chamber budget is allocated into three categories, the Business Improvement Tax (BIT), Chamber revenue and the weekly Farmers’ Market. The BIT fund budget, along with statements of projected revenues for the year is below. Once approved, the contract will take effect on July 1, 2023.
19 - 7
CHAMBER 2022-2023 BUDGET SNAPSHOT
BIT Chamber Farmers’ Market Total
Income $105,500 $102,216 $234,225 $441,941
Expense $105,500 $113,229 $220,350 $439,079
Fund Balance $ 0 ($ 11,013) $ 13,875 $ 2,862
To this end, the Chamber continues to operate an award-winning Farmers’ Market, and remits 7% of the revenue generated by the Farmers’ Market to the City (5% right-of-way and 2% CIP).

In addition, the Chamber serves as a business resource center, visitor information center, community art gallery and is a well-respected resource for connecting individuals and organizations in creating a strong community.

The BIT funds have been and will continue to be used to benefit the business community:

Arts Crawls – held quarterly to encourage shopping and dining in the South Pasadena business district.
 Outreach and coordination with merchants to program special events  Street closure (summer and fall)
 Interactive art activities for all ages
 Graphics and posters for promotion and marketing
 Advertising – print, digital, social media
 Communications – news releases, articles, maps
Business and Visitor Resource Center – The Chamber office serves as a resource for businesses and visitors.
 Fields and responds to calls, visits and e-mail inquiries from the public as well as businesses
 Serves as a community art gallery, curated by the South Pasadena Arts Council  Offers literature, transit schedules, local newspaper (South Pasadena Review), and other guides, resources, news and information, as well as a display of member business cards, flyers and promotional materials.

Holiday Décor –
 The Chamber owns a very modest collection of holiday décor, which is stored, installed and removed by an outside vendor each year.
 Additionally, prior to the 2022 holiday season, the Chamber supplemented BIT funds to add lights to trees on Mission Street.
 In 2023, the City and Chamber worked to replace those lights; and at the request of the Deputy City Manager, we will hold $5,000 of the 2022-23 BIT fund to augment the décor plan for 2023 season.

Website – A resource for businesses, residents and visitors  Event information, maps, flyers, etc. are posted on the website, where anyone can access information, registration and details for these local events. 19 - 8
 Funds will be used to increase the viewing capacity of the website. During the 2023 Eclectic, over 80,000 people attempted to access the event map, causing the site to ‘crash’.
 Member businesses are listed by category and many are in a “Guide to South Pasadena”, which is arranged by category, with links to the business websites, photos, etc.
 Learning Center – features resources, videos, information to assist businesses directly with their operational needs.
 Community Calendar is a resource for the entire community as it lists events sponsored by organizations and businesses; serving multiple purposes and users SPTOR – Since the Chamber was first created, in 2004, the BIT contract always included a mandate to fund the SPTOR float efforts. The Chamber would be open to working with the city to facilitate continuing SPTOR support outside of BIT.

The Chamber anticipates that the funding from the BIT of the above categories will remain consistent, even though costs have increased and the Arts Crawls (in particular0 have grown in popularity, participation, and activity levels.

Eclectic Music Festival – As indicated on the document attached as well as in the estimated budget below, the BIT did not provide funding for the Eclectic in 2019, 2022 or 2023. The event was supported by fund raisers, local sponsor support, vendor and artisan contributions, revenue from beverage sales, as well as Chamber events and activities, including the Farmers’ Market. Although it is an extremely popular and successful event, the Eclectic has been operating on a ‘shoestring’ budget. To date, the planning, organizing, designing and coordinating work has been done by the Chamber staff (of 2 people) supplemented by volunteers, with a few paid contractors. The funding allocation requested would allow the Chamber to augment and stabilize the infrastructure, improve signage, wayfinding and marketing, as well as covering any city staffing costs as per the City’s newly adopted CoSponsorship Policy. The infrastructure component would include retaining the services of a professional event planning firm, who could also help secure additional corporate sponsorship support, as well as more equipment, such as barricades, security and logistics staff, and wayfinding.

Service/Item Estimated Cost
Professional Event Planning firm $20,000
Contracted staff (would include security, logistics) $ 4,000 Equipment (barricades, fencing, etc.) $ 4,000
City Staffing $15,000
One of the primary goals of this request is that the Chamber will be able to use this year’s allocation to develop a sustainable, ongoing source of funds to produce the Eclectic. This will be accomplished through corporate sponsorship. The event planning firm will assist with that endeavor by identifying, contacting, and working with potential sponsors. These sponsors will enable the Chamber to continue to produce this event for the businesses and community, 19 - 9
which will, in turn, allow the Chamber to use our funding to further the support, promotions and events throughout the year that help the small businesses in South Pasadena thrive.

Further, it is not expected that the requested funding increase will cover the costs of the Eclectic. Costs overall have increased significantly (sound/staging, labor, rental equipment, etc.). As the event grows, so does the need to program more and varied activities for the guests. New requirements for one-day vendors at the City Co-Sponsored and special events will require more coordination with each vendor to ensure compliance.

Advertising – The requested funds for advertising will be used to increase the promotion, outreach and support we can provide merchants.
 Develop, refine and launch the Discover South Pas program in partnership with the City
 Design and produce a branded “shop local” street banner and promotional campaign
 Develop a holiday shopping campaign in collaboration with the local businesses  Enhance and expand the marketing and advertising reach for various events, such as the Arts Crawl (print and digital ads, additional wayfinding and informational signage for the events)

The following is a summary break-down of the funding of the programs and projects funded with the BIT allocation. Each of these meets the criteria for which the funds can be used:

Business Improvement Tax Allocations
2022-2023 2023-2024
Events – Arts Crawls $30,000 28% $30,000 19%
Events – Eclectic Music Festival $40,000 25%
SPTOR $12,175 11% $12,000 8%
Advertising $ $ 8,000 5%
Holiday Decorations $10,000 10% $10,000 6%
Website $ 3,225 3% $ 9,000 6%
Business Resource Center (rent) $ 9,300 9% $ 8,000 5%
Administration $40,800 39% $40,500 26%
TOTAL $105,500 $157,500
Also attached to this report are some preliminary historical statistics about the Eclectic Music Festival. Also included is a budget comparison between the 2019 and 2023 Eclectic Music Festivals. The 2020 and 2021 events were cancelled due to Covid. The Eclectic returned in 2022, but on a smaller scale and footprint. The 2019 event provides a valid comparison, since 19 - 10
both events included a full street closure of Mission Street between Fair Oaks and Meridian.

The 2023 budget is still a draft, and is in the process of being finalized as the event wrap-up continues.

We respectfully request the renewal of our annual contract f 2023-2024 in the amount of $157,500. We will continue to provide services, resources and events that benefit the entire business community, and encourage visitors to Eat-Shop-Enjoy South Pasadena. Finally, the Chamber and this event have not been immune to rising labor and material costs across categories required to put on this event. We do anticipate that these costs will continue to increase as they are, and as we attract more visitors to South Pasadena, thus we are calling for the increased budget to make this event sustainable for years to come. Thank you for your consideration.

Respectfully submitted,
Laurie Wheeler
President/CEO
19 - 11

THIS PAGE

INTENTIONALLY

LEFT BLANK
19 - 12
ATTACHMENT 2
July 20, 2023 Staff Report and FY 2022-23 BIT Agreement 19 - 13

THIS PAGE

INTENTIONALLY

LEFT BLANK
19 - 14
19 - 15
19 - 16
19 - 17
19 - 18
19 - 19
19 - 20
19 - 21
19 - 22
19 - 23
19 - 24
19 - 25

THIS PAGE

INTENTIONALLY

LEFT BLANK
19 - 26
ATTACHMENT 3
Requested Financials of the Chamber of Commerce
(Eclectic Music Festival and Farmers’ Market)
Materials Available Monday, June 5, 2023
19 - 27

THIS PAGE

INTENTIONALLY

LEFT BLANK
19 - 28
20 20 - 1
GANN Limit for Fiscal Year 2023-24
June 7, 2023

application of these growth factors to the City’s FY 2022-23 Appropriations Limit produces the City’s FY 2023-24 limit of $32,722,499.

For FY 2023-24, the appropriations subject to the limit are $1,031,657 below the legally mandated limit. At this time, it is recommended the City Council adopt the proposed resolution setting the City’s Appropriation Limit for FY 2023-24. The City will continue to closely monitor revenues during this fiscal year to determine if the actual revenues will exceed the Limit. Should the revenues from the proceeds of taxes exceed the legal Limit, alternatives for recalculations and/or a return of excess proceeds will need to be considered at that time.

Fiscal Impact
While there is no negative fiscal impact to the City, if revenues exceed the appropriations limit, the impact will be brought forward to council.

Attachments:

1. Resolution Revising an Appropriations Limit for FY 2023-24

2. Gann Appropriations Limit Calculation (Exhibits A, B, C, D) for FY 2023-24 20 - 2
ATTACHMENT 1
Resolution Adopting an Appropriations Limit for FY 2023-24 20 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
20 - 4
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

DETERMINING THE APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2023-24 IN ACCORDANCE WITH ARTICLE XIII B OF THE

CALIFORNIA CONSTITUTION AND GOVERNMENT CODE
SECTION 7910
WHEREAS, Article XIII B was added to the Constitution of the State of California at the Special Statewide election held November 6, 1979 (commonly known as Proposition 4); and
WHEREAS, Government Code Section 7910 was added to Chapter 12.05 by Statute at the Regular Session of the California Legislature; and WHEREAS, Proposition 111, which, among other things, provides new annual adjustment formulas for the Appropriations Limit, was approved by the voters in June, 1990; and
WHEREAS, The League of California Cities and the State of California Department of Finance have published population and per capita income growth indexes, as well as guidelines for the uniform application of Proposition 111; and WHEREAS, Government Code Section 7910 requires the governing body of each local jurisdiction to adopt, by resolution, its Appropriation Limit; and WHEREAS, said Appropriations Limit must be adhered to in preparing and adopting the City of South Pasadena's (City) annual Budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. In compliance with Article XIII B of the Constitution of the State of California, and Government Code Section 7910, the City hereby revise the City's Appropriation Limit for the Fiscal Year (FY) 2023-24 from $31,568,147 to $32,722,499.

SECTION 2. In the computation of such limits, the City selected population factors for South Pasadena, rather than those for County of Los Angeles, for use in FY 2023-24.
20 - 5
Resolution No. XXXX

SECTION 3. In regard to the cost-of-living factors used in the computation of the Appropriations Limit, the City used the change in California per capita income, rather than the change in assessed valuation due to new nonresidential construction.

SECTION 5. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 7th day of June, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Andrew Jared, City Attorney 20 - 6
Resolution No. XXXX

I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 7th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Mark Perez, Deputy City Clerk
20 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
20 - 8
ATTACHMENT 2
Gann Appropriations Limit Calculation (Exhibits
A, B, C, D) for FY 2023-24
20 - 9

THIS PAGE

INTENTIONALLY

LEFT BLANK
20 - 10
Exhibit A
South Pasadena
Appropriations (Gann) Limit Calculation
Fiscal Year 2023-24
I Appropriation Limit
Prior Year, 2022-23 Adopted Limit $31,568,147
Adjustment Factors:

Change in California Per Capita Income (Note 1) 1.0444
Change in South Pasadena Population (Note 2) 0.9941 1.0382 Current Year, 2023-24 Appropriation Limit $32,775,250
II Appropriations Subject to Limit
Estimated 2023-24 Revenues, All City Funds $73,558,624
Less: Non-Proceeds of Taxes (See Exhibit B) (41,393,621) Less: Exclusions (See Exhibit C) (474,160)
Total City Appropriations Subject to Limit $31,690,843
III Amount Over/(Under) Limit (I - II) ($1,084,407)
IV Total City Appropriations as a % of Limit 96.69%
Note 1: Change in California per capita income, 4.44%
(Provided by the State of CA - Department of Finance)
Note 2: South Pasadena population decrease by 0.59%.

Total City population as of January 1, 2023 is 26,273.
(Provided by the State of CA - Department of Finance)
20 - 11
Exhibit B
Non-Proceeds of Taxes
Fiscal Year 2023-24
Proceeds Nonproceeds
of Taxes of Taxes Total
101 General Fund
Property Tax 15,794,477 - 15,794,477
Library Special Tax 375,149 - 375,149
Sales Tax 6,093,321 - 6,093,321
PSAF Sales Tax (Exempted by Statute) - 384,712 384,712
Business License Tax 408,400 - 408,400
Utility Users Tax 4,352,462 - 4,352,462
Property Tax - VLF/Swap 3,905,907 - 3,905,907
Franchise Fees - 1,061,477 1,061,477
Real Property Transfer Tax 210,000 - 210,000
Licenses/Permits - 387,800 387,800
Fines/Penalties - 58,000 58,000
Use of Money and Properties - 1,345,014 1,345,014
Revenues from Other Agencies - 475,500 475,500
Current Services - 4,141,520 4,141,520
Other Revenues - 46,508 46,508
Reimbursement from Other Funds - 483,384 483,384
Total General Fund 31,139,716 8,383,915 39,523,631
Other Funds
103 Insurance Funds - 3,671,883 3,671,883
105 Facilities & Equipment Repair - 44,395 44,395
106 Technology Surcharge - 32,000 32,000
110 OPEB Trust Fund - 58,560 58,560
205 Local Transit (Prop A) - 821,973 821,973
207 Local Transit (Prop C) - 661,776 661,776
208 TEA/Metro Fund - 2,722 2,722
210 Sewer (Enterprise Fund) - 2,288,250 2,288,250
213 SB2 Planning Grant - 135,000 135,000
214 Rogan HR5394 Grant - 1,087,899 1,087,899
215 Lighting and Landscape Maintenance - 905,062 905,062 217 PEG Fees - 11,433 11,433
218 Clean Air (AB2766) - 36,011 36,011
220 Business Improvement Tax 60,000 31,875 91,875
223 Gold Line Mitigation - 1,139 1,139
227 SA-CRA - 196,600 196,600
228 Housing Authority - 49,427 49,427
230 State Gas Tax - 784,432 784,432
232 County Park Bond - 118,000 118,000
233 Measure R - 506,776 506,776
234 LACMTA Measure M MAT - 475,000 475,000
236 Measure M - 577,234 577,234
237 Road Maint. & Rehab (Applied to State's Limit) - 691,569 691,569 238 MSRC Grant - 246,925 246,925
239 Measure W - 257,722 257,722
240 Measure M MSP - 250,000 250,000
241 Measure H - 18,500 18,500
243 Measure R - MSP - 475,000 475,000
245 Bike & Pedestrian Path - 31,103 31,103
247 SGVCOG Grants - 45,000 45,000
255 Capital Growth - 70,877 70,877
260 CDBG - 427,381 427,381
270 Asset Forfeiture - 4,177 4,177
272 State COPS Grants - 233,566 233,566
275 Park Impact Fees - 174,757 174,757
276 Historic Preservation Grant - 101 101
277 HSIP Grant - 307,862 307,862
278 Housing Element Grant - 4,000 4,000
281 CA State Library Building Grant - 368,445 368,445
295 Arroyo Seco Golf Course (Enterprise) - 1,649,650 1,649,650 500 Water (Enterprise Fund) - 15,532,978 15,532,978
503 Water Efficiency Fund - 282,158 282,158
510 Water & Sewer Impact Fees - 209,172 209,172
927 Redevelopment Obligations Trust Fund - 196,600 196,600 Total Other Funds 60,000 33,974,993 34,034,993
Less Interesting Earnings from Nonproceeds of Taxes -2,240,558 -2,240,558 Subtotal All Funds 31,199,716 40,118,350 71,318,066
Interest Earnings 965,287 1,275,271 2,240,558
Total All Funds 32,165,003 41,393,621 73,558,624
20 - 12
Exhibit C
Excluded Costs
Fiscal Year 2023-24
Category Amount
Federal Mandates
Social Security/Medicare 376,160
Non-Incidental Overtime - FLSA 98,000
474,160
Qualified Debt Service
-
Total Excluded Costs 474,160
20 - 13
Exhibit D
Interest Earnings
Fiscal Year 2023-24
Category Amount
Non-Interest Tax Proceeds 31,199,716
Exclusions (474,160)
30,725,556
Total Non-Interest Budget 71,318,066
Tax Proceeds as Percent of Budget 43.08%
Interest Earnings 2,240,558
Amount of Interest Earned from Taxes 965,287
Amount of Interest Earned from Non-Taxes 1,275,271
20 - 14
21 - 1
2 1
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

The proposed draft budget is presented to the City Council members for review and feedback with all Department Directors, presented to the Finance Commission for review and feedback. At their June 1, 2023 meeting, the Finance Commission unanimously recommended this budget for City Council’s consideration.

A budget study session was held with the City Council and community on May 30, 2023, where staff solicited input and received direction on the proposed budget. The City Council is holding this discussion tonight to formally review the 2023-2024 Proposed Annual Budget and to consider approval of the GANN limit as well as the Master Fee Schedule.

Analysis
FY 2023-24 General Fund Revenue
General Fund revenues are projected to be at $39,563,231.

The chart below summarizes the General Fund Operating revenues from FY 2019/20 to the Adopted FY 2022/23. The Budgeted FY 2022-2023 Revenues were estimated to be $42,849,230, and the estimate for June 30, 2023 is $36,588,626. The difference in estimated revenues for FY 2022-2023 is due to recording the State and Local Fiscal Recover Funds (SLRF) of $6,059,235 from the General Fund into its own fund, but the City is anticipating an increase to $39,563,231 for FY 2023-2024 due to increases of $1,162,715 in Property Taxes, $166,712 in Sales Taxes, $289,359 in Utility Users Taxes, $54,477 in Franchise Fees, $450,906 in Uses of Money and Property, $239,866 in Fire Interagency Support, $517,257 in Current Services and $93,438 of other revenues.

Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 General Fund FY 2022-2023 Projected Summary
The General Fund Balance starting July 1, 2022 was $18,931,422. Revenues are $36,588,626 and expenditures are expected to total $35,681,208. Transfers out of 21 - 2
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

$2,210,847 and reserve adjustments of $1,834,998 leave a projected end balance for June 30, 2023 of $19,462,991. The increase of expenditures and transfers out is due to unanticipated vendor payments for prior years services, additional positions, higher utility costs and incurring an unanticipated CJPIA invoice related prior years general liability and worker’s compensation claims of $1,654,761.

General Fund
Beginning Balance 07/01/23 $ 18,931,422
Revenues 36,588,626
Expenditures (35,681,208)
Transfers Out (2,210,847)
Reserve Adjustments 1,834,998
Projected End Balance 6/30/24 $ 19,462,991
General Fund FY 2022-2023 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2023 totals $4,464,943, with deletions totaling $1,834.998 from the Storm Water Reserve, Library Park Drainage Reserve, Slater Reimbursement Reserve, SR-110 Interchange Project (Rogan Fund Match), and the Stables CIP Reserve.

Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,834,998 4,464,943
21 - 3
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

General Fund Summary for FY 2023-2024 Projected Summary The General Fund Balance starting July 1, 2023 is estimated to be $19,462,991.

Revenues are estimated at $39,563,231 and expenditures are expected to total $39,450,055. Transfers In of $4,693, transfers out of $1,265,000 and reserve adjustments of $500,000 are projected leaving a projected end balance for June 30, 2024 of $18,815,860. The increase of expenditures are due to Employee Labor negotiations and salary adjustments, one-time costs primarily due to the development of the City’s Housing Element, new permitting software and furniture purchases as well as the impact of inflation on the purchase of goods and services.

General Fund
Beginning Balance 07/01/23 $ 19,462,991
Revenues 39,563,231
Expenditures (39,450,055)
Transfers In 4,693
Transfers Out (1,265,000)
Reserve Adjustments 500,000
Projected End Balance 6/30/24 $ 18,815,860
General Fund FY 2023-2024 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2024 totals $3,964,943, with deletions totaling $500,000 from the Storm Water Reserve as well as the re-programming of the Mental Health Reserve toward staffing costs, in consideration of the significant funding that has been allocated by Senator Portantino and Congresswoman Chu toward the San Gabriel Valley Care (SGV CARE), previously known as the Mental Health Mobile Co-Response Team.

Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserv 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
4,464,943 - 500,000 3,964,943
21 - 4
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

General Fund Revenues
A majority of General Fund Revenues continue to come from Property and Sales Tax:
• $20,075,533 (51%) comes from property taxes and special taxes • $6,478,033 (16%) from sales tax
• $4,352,462 (11%) from utility users tax
• $4,141,520 (11%) from current city services
• Remainder 11% from use of money & property, and other revenue sources General Fund Expenditures
The goal for the Fiscal Year 2023-24 budget season was to build a status-quo budget based on a zero-based budget, which allowed each Department to go through the exercise of starting from zero to build their respective budgets from the ground up, and to justify every line item. This exercise led to the leaning out of the budget to provide for the funding to make some priority and necessary staffing growth. Employee Wages and Benefits, and City Operations and Maintenance make up more 97% of Expenditures.

Increases are due to Employee Labor negotiations and salary adjustments to bring staff that were significantly behind (10-30%) up to more comparative salaries. In this budget we also ask for funding for a complete Comprehensive Classification and Compensation Study to further delve into our staff positions, pay and wages.

As signified in the Midyear Budget report to City Council and Finance Commission, the City continues to feel the impact of inflation, with rising costs to doing business, purchasing goods and materials, across the board.
• $27,009,805 (68%) wages & benefits
• $12,182,249 (31%) operations & maintenance
• $258,000 (1%) capital projects
Positional Changes
- Add one new full-time Accounting Technician I in Finance - Upgrade two part-time Management Aide positions to one full-time Management Aide position in Community Services
- Upgrade one part-time Community Services Coordinator to one full-time Community Services Coordinator in Community Services
- Upgrade one part-time Management Aide to one full-time Management Assistant in Fire
- Add one new full-time Human Resources Specialist position in Management Services
- Upgrade one part-time Community Improvement Coordinator to one full-time Community Improvement Coordinator in Community Development - Add one new full-time Management Assistant in Community Development - Add one new full0time Principal Engineer in Public Works - Add one new full-time Water Operations Supervisor in Public Works - Add one new full-time Management Analyst (Water/Sustainability) in Public Works
- Add one new full-time Sergeant (Office of Professional Standards) in Police 21 - 5
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

- Add one new full-time Police Clerk I in Police
- Add one new full-time Police Administrative Assistant in Police General Fund Operating Expenditures by Type
The chart below summarizes the General Fund Operating expenditures by types from FY 2019/20 to the Proposed FY 2023/24.

General Fund Operating Expenditures by Type
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 101 Wages & Benefits 19,457,515 22,108,355 25,216,188 24,289,564 24,177,311 27,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11,177,997 12,182,249 101 Capital Outlay 95,613 39,802 13,005 305,400 155,900 258,000 101 Other Expenses - - - - - -
101 Transfer Out - - - - - -
101 Capital Projects - - - 795,000 170,000 -
101 - General Fund Total 26,230,381 28,023,640 32,725,100 38,068,183 35,681,208 39,450,055 General Fund Operating Expenditures By Department
The chart below summarizes the General Fund Operating expenditures by department from FY 2019/20 to the Proposed FY 2023/24. Of note for this fiscal year:
- Public Safety, composed of the Fire and Police Departments, accounts for 48% of the General Fund budget.
- While the Public Works General Fund portion is only 10%, it is important to note that other functions of the department are accounted for in other funds such as the Water, Sewer and other special funds.
(continued on next page)
21 - 6
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

General Fund Operating Expenditures by Department
Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 81,903
City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - - 6,615 480,230 415,995 496,105
City Clerk 113,311 115,512 - 470,283 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 - 898,923 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 - 833,200 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 653 55,009 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - - 170,000 -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,450,055 Fiscal Impact
The net General Fund fiscal impact of the Proposed Budget is a positive increase to fund balance of $113,176.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicator. The Annual Budget is being presented in order to provide a more transparent year and help Departments stay on track with their revenue and expenditures.

Community Outreach
The proposed budget document has been made available for public review through the posting of the document for the Finance Commission meetings, on the City’s website, through the City’s social media and e-newsletter communications tools. The City held a Public Community Meeting on May 18, 2023 and Special City Council Meeting on May 30, 2022 where the public had the ability to comment and provide feedback on this item. 21 - 7
FY 2023-24 Adoption of Fiscal Year 2023-24 Annual Budget Report and Resolution June 7, 2023

Commission Review and Recommendation
The Finance Commission met on May 16, 2022 to receive a presentation on the FY 23/24 Proposed Budget, and provided good feedback to staff deliberate on the Proposed Budget. The Commission met a second time on June 1, 2023 for further discussion, and unanimously approved their recommendation for the City Council to consider adoption.

Attachments:
1) Proposed Fiscal Year 2023-24 Annual Budget
2) GANN limit
3) Master Fee Schedule
4) Resolution adopting the Fiscal Year 2023-24 Annual Budget 21 - 8
ATTACHMENT 1
Proposed Fiscal Year 2023-24 Annual Budget
21 - 9

THIS PAGE

INTENTIONALLY

LEFT BLANK
21 - 10
Proposed DRAFT Budget
For the 2023-2024 Fiscal Year
Mayor
Jon Primuth
Mayor Pro Tempore
Evelyn G. Zneimer
Councilmember
Jack Donovan
Councilmember
Janet Braun
Councilmember
Michael A. Cacciotti
City Treasurer
Zhen Tao
City Manager
Arminé Chaparyan
Population 26,314 (2021)
Draft June 7, 2023
21 - 11
21 - 12
PROPOSED BUDGET | FISCAL YEAR 2023-24 1

MISSION STATEMENT
The City of South Pasadena is committed to providing effective and efficient municipal services for the community while preserving our quality of life and small-town character in a 21st Century environment.

VISION STATEMENT
We are a culturally and economically diverse, and fiercely independent community that cherishes creativity, education and our small-town character, committed to building a more just and environmentally and financially sustainable future.

CORE VALUES
not in priority order
▪ Honesty and Integrity
▪ Teamwork
▪ Outstanding customer-friendly service
▪ Responsiveness
▪ Open and accessible government
▪ Community participation
▪ Fiscal responsibility
21 - 13
21 - 14

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 2
Table of Contents
About South Pasadena ......................................................................................................................................... 6 Municipal Organizational Chart ....................................................................................................................... 8 City Manager’s Budget Message..................................................................................................................... 9 FY 2023/2024 Budget Policies Draft ........................................................................................................... 18 FY22/23 Fund Balance ....................................................................................................................................... 23 FY22/23 Reserves Balance .............................................................................................................................. 24 FY23/24 Fund Balance ....................................................................................................................................... 25 FY23/24 Reserves Balance .............................................................................................................................. 26 FY23/24 Transfers In ........................................................................................................................................... 27 FY23/24 Transfers Out ....................................................................................................................................... 29 Revenue Detail ....................................................................................................................................................... 32 Expenditure Summary by Fund .................................................................................................................... 41 General Fund Revenue Summary ................................................................................................................ 51 General Fund Expenditure Summary ........................................................................................................ 52 Capital Improvement Projects ....................................................................................................................... 53 City Council ............................................................................................................................................................. 66 City Council / 101-1010-1011 ....................................................................................................... 67 City Manager ........................................................................................................................................................... 69 City Manager / 101-2010-2011 ..................................................................................................... 71 Economic Development / 101-2020-2012 ................................................................................. 74 Community Promotion / 220-2010-2301 ................................................................................... 75 Key Performance Indicators........................................................................................................ 76 Management Services ........................................................................................................................................ 77 Management Services / 101-2030-2031 .................................................................................... 80 City Clerk / 101-2030-2033 ........................................................................................................... 83 Elections / 101-1020-1022 ............................................................................................................ 86 Human Resources / 101-2030-2034 ........................................................................................... 87 Legal Services / 101-2010-2501 .................................................................................................. 90 Information Services / 101-2030-2032 ....................................................................................... 91 Key Performance Indicators........................................................................................................ 94 Finance ...................................................................................................................................................100 Finance / 101-3010-3011.................................................................................................................................. 102 21 - 15

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 3
Non-Departmental Overhead / 101-3010-3041 ..................................................................................... 105 Insurance Fund / 103-3010-2501 ................................................................................................................. 106 OPEB Trust Fund / 110-3010-3011 ............................................................................................................. 108 SLFRF Fund / 206-XXXX-XXXX.................................................................................................................... 109 Utility Billing / 500-3010-3012 ....................................................................................................................... 110 Key Performance Indicators...................................................................................................... 112 City Treasurer ....................................................................................................................................................... 113 City Treasurer / 101-3000-3021 ................................................................................................. 115 Police ........................................................................................................................................................................ 116 Police / 101-4010-4011 ................................................................................................................ 118 Facilities and Maintenance Equipment / 105-4010-4011 .................................................... 123 Measure H / 241-4010-4011 ........................................................................................................ 124 Police State Grant – AB 3229 / 272-4010-4018 ...................................................................... 126 Homeland Security Grant / 274-4010-4019 ............................................................................ 127 Key Performance Indicators...................................................................................................... 128 Fire ............................................................................................................................................................................. 130 Fire / 101-5010-5011 ..................................................................................................................... 132 Emergency Preparedness / 101-5010-5012 ........................................................................... 137 Key Performance Indicators...................................................................................................... 138 Key Performance Indicators...................................................................................................... 139 Public Works ......................................................................................................................................................... 140 Public Works Administration / 101-6010-6011 ...................................................................... 144 Environmental Services / 101-6010-6015 ............................................................................... 147 Facilities Maintenance / 101-6010-6601 .................................................................................. 153 Sewer Maintenance / 210-6010-6501 ....................................................................................... 156 Traffic Signals / 215-6010-6115 ................................................................................................. 160 Street Lighting / 215-6010-6201 ................................................................................................ 161 Street Tree Maintenance / 215-6010-6310 .............................................................................. 164 Median Strips / 215-6010-6416 .................................................................................................. 167 Street Maintenance / 230-6010-6116 ........................................................................................ 168 Prop “A” Maintenance / 232-6010-6417 .................................................................................. 171 Measure R / 233-6010-6011 ........................................................................................................ 172 Measure M / 236-6010-6011 ....................................................................................................... 173 Measure W – Safe Clean Water Act / 239-6010-6011........................................................... 174 SGVCOG / 247-6010-6011 ........................................................................................................... 176 21 - 16

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 4
Water Distribution / 500-6010-6710 .......................................................................................... 177 Water Production / 500-6010-6711 ........................................................................................... 181 Water Efficiency Projects / 503-6010-6713 ............................................................................ 185 Key Performance Indicators...................................................................................................... 188 Community Development............................................................................................................................... 190 Community Development / 101-7010-7011 ............................................................................ 192 Housing Authority / 228-7200-7220 ......................................................................................... 196 Key Performance Indicators...................................................................................................... 197 Library ...................................................................................................................................................................... 199 Library / 101-8010-8011 ............................................................................................................... 201 Key Performance Indicators...................................................................................................... 205 Community Services......................................................................................................................................... 206 Senior Services / 101-8030-8021 .............................................................................................. 210 Community Services / 101-8030-8031 ..................................................................................... 213 Recreation and Youth Services / 101-8030-8032 ................................................................. 216 Prop “A” – Local Transit Administration / 205-2010-2210 ................................................. 220 Prop “A” – Transit Planning / 205-8030-8024 ....................................................................... 221 Prop “A” – Dial A Ride / 205-8030-8025 .................................................................................. 223 Prop “C” – Local Transit Administration / 207-2010-2260 ................................................. 226 Dial-A-Ride / 207-2010-8025 ....................................................................................................... 227 Mission Meridian Public Garage / 226-2010-2029 ................................................................ 228 CDBG Senior Nutrition Program / 260-8030-8023 ................................................................ 229 Recreation and Youth Services / 295-8030-8032 ................................................................. 230 Arroyo Seco Golf – Administration / 295-8040-8041 ........................................................... 231 Arroyo Seco Golf – Course Maintenance / 295-8040-8042 ................................................ 233 Arroyo Seco Golf – Driving Range / 295-8040-8043 ............................................................ 234 Arroyo Seco Golf – Shop / 295-8040-8044 ............................................................................. 235 Arroyo Seco Golf – Food and Beverage / 295-8040-8045 .................................................. 236 Key Performance Indicators...................................................................................................... 237 Successor Agency – CRA Debt Service / 227-7200-7211 .............................................................. 238 Redevelopment Obligations Trust / 927-9800-9811.......................................................................... 238 Full-Time Authorized Positions .................................................................................................................. 239 Part-Time Authorized Positions.................................................................................................................. 243 Position Distribution by Funding Source .............................................................................................. 244 Glossary of Budget Terms............................................................................................................................. 246 21 - 17

CITY OF SOUTH PASADENA TABLE OF CONTENTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 5
Description of Funds ........................................................................................................................................ 249 Basis of Budget Accounting ........................................................................................................................ 254 GANN Limit ............................................................................................................................................................ 255 21 - 18

CITY OF SOUTH PASADENA ABOUT
PROPOSED BUDGET | FISCAL YEAR 2023-24 6
About South Pasadena
The City of South Pasadena is located approximately six miles northeast of downtown Los Angeles, between the cities of Pasadena, San Marino, Los Angeles and Alhambra. It has a population of 26,314. Founded in 1874 by the Indiana Colony, the City was incorporated as a General Law city of the State of California on March 2, 1888. South Pasadena is known for its tree-lined streets, historic California Craftsman-style homes, unique small businesses and its outstanding public schools. This small-town atmosphere makes South Pasadena one of California's most desirable locations. South Pasadena has quality education, a strong religious community, an extensive network of parks and a rich architectural heritage. Dynamic civic organizations, a population of ethnic and cultural diversity, and a vital seniors' group further enrich our small-town quality of life. Small, proud and independent, the City of South Pasadena has battled for a hundred years to preserve its status as a distinct—and distinctive—community.

South Pasadena possesses a full-service City government that provides high-quality services in general administration, police, fire, library, public works, community development, and redevelopment projects.

City History
In early 1874, the area that is now South Pasadena was a part of the San Gabriel-Orange Grove Association. In 1875, the stockholders of the association voted to name their town Pasadena and just three years later, residents living in the southern portion of Pasadena considered themselves South Pasadenans.

In February of 1888, in order to control their own territory, South Pasadenans voted eighty-five to twenty-five for incorporation. A board of trustees was elected and Ammon B. Cobb was appointed as the first marshal, with Marshal B. Selmen as his deputy.

On March 2, 1888, South Pasadena officially incorporated with a population of slightly over 500. 21 - 19

CITY OF SOUTH PASADENA ABOUT
PROPOSED BUDGET | FISCAL YEAR 2023-24 7
The City’s boundaries established in 1889 are essentially the same today. South Pasadena consists of 3.44 square miles of prime residential property. In 1876, unimproved land with water was selling from $75 to $150 an acre. Today a vacant lot in South Pasadena can be sold for more than $200,000.

Few cities in California are better recognized for the quality of its small-town atmosphere and rich legacy of intact late 19th and early 20th century neighborhoods and residences. South Pasadena also has a strong claim to having the oldest and most historic sites in the San Gabriel Valley. For many centuries, its adjacency to a natural fording place along the Arroyo Seco had served as a gateway to travel and commerce for aboriginal peoples here and along the coast. It was here that Hahamognas greeted Portola and the missionaries who later established the San Gabriel Mission a few miles to the west.

The initial buildings on the Rancho San Pascual, which subsequently gave birth to the Cities of Pasadena, South Pasadena and Altadena, were built here. The first of these adobe structures became headquarters for General Flores and his staff in 1847 where they agreed to surrender to American forces, ending Mexican Colonial rule in California.

In 1888, South Pasadena incorporated the southern portion of the Indiana Colony and land south and eastward to the Los Angeles border, becoming the sixth municipality in Los Angeles County. With the establishment of the Raymond Hotel and the Cawston Ostrich Farm, the small community was able to attract tourists and increasingly large waves of new residents to the Pasadena area in the late 19th and early 20th Centuries. With completion of the Pacific Electric Short Line, putting the entire city within easy walking distance of the “red car” stations, South Pasadena also became one of the first suburbs of Los Angeles. It is now certainly one of the best-preserved cities, maintaining a small-town quality and humanity in the scale of its buildings, its residential streetscapes and historic commercial core. 21 - 20

CITY OF SOUTH PASADENA ORGANIZATIONAL CHART
PROPOSED BUDGET | FISCAL YEAR 2023-24 8
Municipal Organizational Chart
21 - 21
21 - 22

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 9
City Manager’s Budget Message Fiscal Year 2023-24
June 7, 2023
Honorable Mayor and City Council,
It is my pleasure to present to you the Fiscal Year (FY) 2023-2024 Annual Budget, which we embarked on under the theme of continued Transparency and Collaboration. As we close out this year, we reflect on the progress and improvements made during Fiscal Year 2022-23 across all our City departments, in professionalizing the agency and delivering it to new standards, and in the level of service we provide our community.

This year, we continued our efforts in completing organizational assessments, including the Finance and Community Services departments, and embarking on the Police assessment.

These assessments provide the agency an opportunity to review staffing and resources, work flows and outputs, research and incorporate industry best practices, review and improve upon policy, and deliver each department, and the agency, to the next level. The Library has also completed a Strategic Plan and held a Joint study session with the City Council and Library Board of Trustees to discuss the future of the site. On the topic of site assessments, we have completed a facility assessment of the Library site, and will be beginning the City Hall site assessment shortly.

Hand in hand with the assessments, the City has remained committed to hiring the best and the brightest in our industry, and have facilitated over 50 recruitments and hirings in the last year, and also experienced the transitioning of a number of staff during this unprecedented recruiting season. New hires including the hiring of a new Deputy Finance Director/Controller for operational oversight, and a Senior Management Analyst in creating the City’s Housing Division, in late 2022. This budget resources our departments to transition from temporary to permanent staffing, and allows us to focus the year ahead. GWD: Get Work Done.

The City continues implementing the 2021-2026 Strategic Plan, which highlights and resources the priorities of the City Council and community. With the City’s Strategic Plan over 50% completed, and the onboarding of a new Councilwoman and City Treasurer in early 2023, staff will facilitate a Strategic Plan revisit, including community engagement and input, in Fall 2023, to revisit our priorities and ensure we are on track to meet the needs of the community.

We have engaged with our community more than before, and continue that commitment. Our launch of the City’s mobile app, SouthPas Mobile, provided resources, information and customer requests at community member fingertips, and also provided another engagement tool with our constituents. We have released a Request for Proposal for a new City website, anticipated to launch end of year, which will be a user-friendly, welcoming resource to community members, visitors and staff. Community engagements and surveys gleaned information on communications preferences, input on the proposed budget, the housing element, and more. In working with the City Council, we have better utilized the tremendous brain power and servitude of our City commissions in providing actionable recommendations for consideration in policymaking, as well as come together on a number of study sessions focused on streets, housing, and the future of the library site, for brainstorming and priority setting efforts.
21 - 23

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 10
This year saw the return of our City’s events and programming, including the Commissioner Congress as well as a City Hall Open House event to introduce the new staff to the community and welcome everyone back post-COVID. In this budget we have included a wish list of items we have heard back on from the City Council and the community, with the first phase costs listed below:
 Vision 2050- $100,000
 Library Master Plan- $150,000
 Multi-Cultural City Celebration- $50,000
As we close out our pandemic years, we look to the future and to transitioning to the new normal, which includes a further commitment to resident and business support, resources and service. Our Economic Development Team continues building upon their programming and service to the City, working to put our business community on the map, in championing and strengthening the local economy, and in welcoming new investment to the community. Another significant transition includes the award of a new contract for City Attorney Services. The City Council directed staff to work with a Council sub-committee in developing and released a Request for Proposal for City Attorney Services, and staff from the City Manager’s Office worked diligently on the process— City Council will consider the award of contract in June 2023.

We have established a Housing Division in the Community Development Department, and they have hit the ground running on key priorities and programs, including the Housing Element and various programs, the Caltrans surplus properties and the policy decisions that City Council will soon begin to make on the opportunity to exercise first right of refusal on those properties, research on the no-fault eviction moratorium as it related to our 52% of renter residents. The budget proposes almost $1M in Housing Element implementation and programmatic efforts, including:
 Tenant protection- $400,000
 Racially Restrictive Covenants- $100,000
 Cultural Heritage Ordinance Update- $200,000
 Inclusionary Housing Ordinance (IHO) In-Lieu Fee Study- $23,000  Ballot Measure on Height Limit Study- $100,000
 General Plan/ Downtown Specific Plan consultant (Rangwalla)- $150,000 We have also furthered our commitment to the social services, veterans, elder adults and various partner agencies. While not a direct service provider, the City recognizes that a number of service providers touch and serve our community, and we have identified the opportunity to establish a Social Services Task Force, which leverages resources available to our community, identify gaps in service to pursue further partnerships. The team has launched a Social Services Resource Guide and a Elder Adults Resource Guide, and will continue looking for opportunities here.

The year ahead holds many priorities and goals: implement the City Hall Electrification Project, which includes infrastructure investments at City Hall and the transition of the Police fleet vehicles to electric, street repaving and infrastructure improvements, the programmatic efforts in our Housing Element and transitioning to compliance and implementation including the finalizing of the General Plan and Downtown Specific Plan, the implementation of the Slow Streets Program. Staff will actively look for opportunities to solicit grant funding for City programming. 21 - 24

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 11
We look forward to the progress we will make with our City Council, Commissions and Boards, community members and staff.

Finances
Specifically, on the City’s financials, we have made great strides. The City has adopted citywide policies and protocols, delivered a timely Mid-Year Budget Report to Council, has made notable improvements on the City audit, and is delivering a timely budget and 5-year Capital Improvement Program (CIP). We delivered on our commitment for transparency and information sharing, having delivered quarterly budget updates that have now shifted to monthly updates, delivering monthly operational status updates during a height of transition, and intentionally sharing pertinent information with the Finance Commission along with the City Council. We continue the commitment to share information and bring the community along with our efforts as good stewards of our finances.

The agency is financially healthy, and great efforts are being made to implement best practices, policies and protocols to best serve our agency and community. The City received $6.1 million in State and Local Fiscal Recovery Funds for the fiscal year 2022-2023. City Council prioritized partial use of the funds toward significant resource replacements and citywide technological advances to support improved service and oversight, as well as improving the user experience.

For the FY 2023-2024 Budget, the Finance Department embarked on establishing a zero-base budget, and worked with all City Departments in utilizing this process to provide a collaborative product that provides a clean start to the budget document in justifying all appropriations. The FY 2023-2024 proposed Budget includes a minimal increase in expenditures verses the revenue received, and also addresses two large issues that staff became aware of in March 2023: an outstanding invoice of $1.6M due to CJPIA, and about a $1M structural issue in Workers Compensation Insurance Fund. These items have been accounted for and addressed in this budget, and staff will prioritize a review and improvements of the City’s insurance procedures, carriers and process in the year ahead.

Financial Policies and Procedures
On September 7, 2022, the City Council adopted the 2022 Finance Policies and Procedures in order to, among other things, establish rules and regulations to establish efficient procedures for the purchase of supplies, services and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchases function, and to assure the quality of purchases. On December 7, 2022, City Council adopted the Second Reading and Adoption of an ordinance of the City of South Pasadena, California, Amending Section 2.99-29 of Article XI Relating to "Purchasing Procedures", and Sections 2.99-35 and 2.99-37 of Article XIII "Awarding Public Works Contracts" of Chapter 2 of the South Pasadena Municipal Code.

On March 15, 2023, the Finance Department presented the Fiscal Year 2022-23 City Council Budget Policies at the Joint meeting of the City Council with Finance Commission, for review and direction. After deliberation, the City Council voted on the document with some edits to be made in working with the Finance Commission, and that document was approved at the May 16, 2023 Finance Commission and May 17, 2023 City Council meetings, respectively. The Finance Department will continue working with the Finance Commission on establishing a biannual review of the City Council’s adherence to these policies, at the mid-year mark and at the end of each fiscal year. Together, these documents and efforts will continue to contribute to our 21 - 25

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 12
commitment of good financial stewardship of our agency and community, coupled with working on a five-year projection of forecasting into the new fiscal year.

Budget Input
The FY 2023-24 Budget document includes the detailed Proposed Fiscal Year 2023-24 Budget document, Capital Improvement Plan and Miscellaneous Fee Schedule. Staff conducted Community input opportunities by hosting an online survey for Budget input, which gleaned 165 comments. The two major items determined from the online survey were continued Public Safety support, and improvements to infrastructure. The City also hosted two in person and virtual Community Budget Forums on May 18, 2023, and a review of the final proposed document to Finance Commission on June 1, 2023.

The budget process has focused on a zero-based budget that included a major clean up of the budget document as well as the Capital Improvement Program (CIP) five-year document. The process was collaborative across all City departments, and resources requested are to provide for workload catch up as well as adding capacity to meet the needs of the years ahead.

Thanks to the City Council, our Finance Commission, and all City Departments and staff for their diligence, hard work and efforts in producing this guiding document. I appreciate the continued support of the South Pasadena residents of the City and our efforts in serving our community. We look forward to a positive and fruitful 2023-24 fiscal year. 21 - 26

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 13
General Fund Operating Revenue History
The chart below summarizes the General Fund Operating revenues from FY 2019/20 to the Adopted FY 2022/23. The Budgeted FY 2022-2023 Revenues were estimated to be $42,849,230, and the estimate for June 30, 2023 is $36,588,626. The difference in estimated revenues for FY 2022-2023 is due to recording the State and Local Fiscal Recover Funds (SLRF) of $6,059,235 from the General Fund into its own fund, but the City is anticipating an increase to $39,563,231 for FY 2023-2024 due to increases of $1,162,715 in Property Taxes, $166,712 in Sales Taxes, $289,359 in Utility Users Taxes, $54,477 in Franchise Fees, $450,906 in Uses of Money and Property, $239,866 in Fire Interagency Support, $517,257 in Current Services and $93,438 of other revenues.

General Fund FY 2022-2023 Projected Summary
The General Fund Balance starting July 1, 2022 was $18,931,422. Revenues are $36,588,626 and expenditures are expected to total $35,681,208. Transfers out of $2,210,847 and reserve adjustments of $1,834,998 leave a projected end balance for June 30, 2023 of $19,462,991.

The increase of expenditures and transfers out is due to unanticipated vendor payments for prior years services, additional positions, higher utility costs and incurring an unanticipated CJPIA invoice related prior years general liability and worker’s compensation claims of $1,654,761.

Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 16,773,318 15,491,557 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 21 - 27

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 14
General Fund FY 2022-2023 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2023 totals $4,464,943, with deletions totaling $1,834.998 from the Storm Water Reserve, Library Park Drainage Reserve, Slater Reimbursement Reserve, SR-110 Interchange Project (Rogan Fund Match), and the Stables CIP Reserve.

General Fund Summary for FY 2023-2024 Projected Summary The General Fund Balance starting July 1, 2023 is estimated to be $19,462,991. Revenues are estimated at $39,563,231 and expenditures are expected to total $39,450,055. Transfers In of $4,693, transfers out of $1,265,000 and reserve adjustments of $500,000 are projected leaving a projected end balance for June 30, 2024 of $18,815,860. The increase of expenditures are due to Employee Labor negotiations and salary adjustments, one-time costs primarily due to the development of the City’s Housing Element, new permitting software and furniture purchases as well as the impact of inflation on the purchase of goods and services.

Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund Match) 1,410,000 - 1,410,000 Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 1,834,998 - 4,464,943
General Fund
Beginning Balance 07/01/23 19,462,991
Revenues 39,563,231
Expenditures (39,450,055)
Transfers In 4,693
Transfers Out (1,265,000)
Reserve Adjustments 500,000
Projected End Balance 6/30/24 18,815,860
21 - 28

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 15
General Fund FY 2023-2024 Projected Reserves
The projected General Fund Reserves end balance for June 30, 2024 totals $3,964,943, with deletions totaling $500,000 from the Storm Water Reserve as well as the re-programming of the Mental Health Reserve toward staffing costs, in consideration of the significant funding that has been allocated by Senator Portantino and Congresswoman Chu toward the San Gabriel Valley Care (SGV CARE), previously known as the Mental Health Mobile Co-Response Team.

General Fund Revenues
A majority of General Fund Revenues continue to come from Property and Sales Tax:
 $20,075,533 (51%) comes from property taxes and special taxes  $6,478,033 (16%) from sales tax
 $4,352,462 (11%) from utility users tax
 $4,141,520 (11%) from current city services
 Remainder 11% from use of money & property, and other revenue sources General Fund Expenditures
The goal for the Fiscal Year 2023-24 budget season was to build a status-quo budget based on a zero-based budget, which allowed each Department to go through the exercise of starting from zero to build their respective budgets from the ground up, and to justify every line item.

This exercise led to the leaning out of the budget to provide for the funding to make some priority and necessary staffing growth. Employee Wages and Benefits, and City Operations and Maintenance make up more 97% of Expenditures. Increases are due to Employee Labor negotiations and salary adjustments to bring staff that were significantly behind (10-30%) up to more comparative salaries. In this budget we also ask for funding for a complete Comprehensive Classification and Compensation Study to further delve into our staff positions, pay and wages.

As signified in the Midyear Budget report to City Council and Finance Commission, the City continues to feel the impact of inflation, with rising costs to doing business, purchasing goods and materials, across the board.
 $27,009,805 (68%) wages & benefits
 $12,182,249 (31%) operations & maintenance
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
4,464,943 - 500,000 3,964,943
21 - 29

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 16
 $258,000 (1%) capital projects
Positional Changes
- Add one new full-time Accounting Technician I in Finance - Upgrade two part-time Management Aide positions to one full-time Management Aide position in Community Services
- Upgrade one part-time Community Services Coordinator to one full-time Community Services Coordinator in Community Services
- Upgrade one part-time Management Aide to one full-time Management Assistant in Fire - Add one new full-time Human Resources Specialist position in Management Services - Upgrade one part-time Community Improvement Coordinator to one full-time Community Improvement Coordinator in Community Development
- Add one new full-time Management Assistant in Community Development - Add one new full0time Principal Engineer in Public Works - Add one new full-time Water Operations Supervisor in Public Works - Add one new full-time Management Analyst (Water/Sustainability) in Public Works - Add one new full-time Sergeant (Office of Professional Standards) in Police - Add one new full-time Police Clerk I in Police
- Add one new full-time Police Administrative Assistant in Police General Fund Operating Expenditures by Type
The chart below summarizes the General Fund Operating expenditures by types from FY 2019/20 to the Proposed FY 2023/24.

General Fund Operating Expenditures by Type
General Fund Operating Expenditures By Department
The chart below summarizes the General Fund Operating expenditures by department from FY 2019/20 to the Proposed FY 2023/24. Of note for this fiscal year:
- Public Safety, composed of the Fire and Police Departments, accounts for 48% of the General Fund budget.
- While the Public Works General Fund portion is only 10%, it is important to note that other functions of the department are accounted for in other funds such as the Water, Sewer and other special funds.

Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 101 Wages & Benefits 19,457,515 22,108,355 25,216,188 24,289,564 24,177,311 27,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11,177,997 12,182,249 101 Capital Outlay 95,613 39,802 13,005 305,400 155,900 258,000 101 Other Expenses - - - - - -
101 Transfer Out - - - - - -
101 Capital Projects - - - 795,000 170,000 -
101 - General Fund Total 26, 28,023,640 230,381 32,725,100 38,068,183 35,681,208 39,450,055 21 - 30

CITY OF SOUTH PASADENA BUDGET MESSAGE
PROPOSED BUDGET | FISCAL YEAR 2023-24 17
General Fund Operating Expenditures by Department
Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 81,903
City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - - 6,615 480,230 415,995 496,105
City Clerk 113,311 115,512 - 470,283 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 - 898,923 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 - 833,200 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 11,384,907 10,400,998 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 55,009 653 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - 170,000 - -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,450,055 21 - 31
21 - 32

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 18
FY 2023/2024 Budget Policies Draft

PURPOSE STATEMENT
To enhance fiscal transparency and maintain and improve fiscal sustainability, the City of South Pasadena annually adopts fiscal policies to establish a framework to ensure a balanced budget, maintain healthy reserves, appropriately fund the City’s infrastructure needs, establish fees and charges, and ensure compliance with City Council directives. This policy is adopted annually as part of the Budget adoption process and may be revised by City Council action.

1. ANNUAL BUDGET
The City adopts an annual budget. The City’s fiscal year starts on July 1st and concludes on June 30th. The annual budget for the new fiscal year will be adopted before June 30th.

The following are key elements of the City’s budget and budget process:
● Budgetary appropriations are made by the City Council, through formal budget adoption. ● The City Manager submits the Proposed Budget to the City Council no later than the final City Council meeting in May.
● The budget is adopted by the City Council before June 30th, following a public meeting where constituents are given an opportunity to comment on the Proposed Budget. ● Prior to consideration by the City Council, the Proposed Budget will be reviewed by the Finance Commission.

2. BALANCED BUDGET
The City strives to maintain a balanced operating budget for all governmental funds (all funds except the enterprise funds), with total on-going revenues equal to or greater than total on-going expenditure, so that at year end all these funds have a positive fund balance and the General Fund balance is maintained.
● The budget is balanced at the individual fund level. The estimated revenue sources must be sufficient to cover proposed uses.
● Ongoing operations are funded by recurring revenues.
● City policies on reserve requirements for specific funds are adhered to in the budget. ● If shortfalls are projected after the budget adoption, during quarterly financial reviews, the City Manager will present a plan to address such shortfalls with sustainable measures in order to achieve a balanced budget by fiscal year-end. ● Non-recurring revenues or one-time funding may be used to balance the budget during economic downturns, or as a result of unforeseen events.

3. APPROPRIATIONS AND BUDGETARY CONTROL
The City Council holds public hearings and adopts the City’s annual budget and may modify appropriations with majority approval. During the fiscal year, any budget adjustments (increases in appropriations at the fund level) that cannot wait for the MidYear review or that exceed the City Manager’s budget authority described below, must be submitted by the City’s departments for City Council review and approval. The review and approval may occur at any City Council meeting, at the request of staff or the City Council. The City Council approves any revisions that increase the total budgeted expenditures or revenues at the fund level, and any changes to permanent and full-time positions.
21 - 33

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 19
The legal level of expenditures is controlled at the fund level, and appropriations lapse at the end of each fiscal year. Re-appropriation by the City Council only occurs for multi-year infrastructure and capital projects.

Department Heads may, without Council approval, amend individual line items within any fund in the maintenance and operations portions of the budget without increasing total appropriations for that division. The City Manager may, without Council approval, amend individual line items within any fund, and between divisions and programs, in the personnel costs, maintenance and operations, capital outlay and capital projects portions of the budget without increasing total appropriations for that fund.

4. GENERAL FUND RESERVES
General Fund Reserves are described as:
● Unassigned Fund Balance - These reserves are in spendable form and may become either restricted, committed, or assigned. The City strives to attain a General Fund undesignated fund balance equal to a minimum 30% of General Fund revenues at year end.
● Assigned Fund Balance – These reserves are set aside or earmarked for particular purposes, and the authority to designate these reserves can be delegated, and may take less formal action to limit how the reserves are used.
● Restricted Fund Balance – These reserves are subject to restrictions that are legally enforceable by outside parties, such as bondholders.
● Committed Fund Balance – These reserves are designated by the City Council, and are designated for specific purposes, through formal action. Committed balances can be modified by the City Council taking formal action.

Committed (Designated) Reserves shall be reviewed and designated annually by the City Council prior to Budget adoption. Upon designation of a reserve for a specific purpose, the Council will ensure the following:
● The purpose of the reserve will be specified at the time of designation. ● The City Council will also identify whether the designation is a one-time designation or whether an amount specified by the City Council will be added to the designated reserve on an annual basis.
● Nothing limits the City Council’s authority to un-designate, or re-designate any General Fund Designated Reserve for another governmental purpose, pursuant to formal City Council action.

5. ENTERPRISE FUND
The City requires the water, sewer, and golf course enterprise funds be self-supporting.

The City recognizes that enterprise funds function with accounting practices that are different from those used by governmental funds. Therefore, for enterprise funds, the City will strive to maintain operating budgets that produce annual net revenues that meet or exceed the compliance requirements of debt coverage rations generally.

The sewer fund was recognized as an enterprise fund starting in FY 2009/10, with the requirement of self-supporting funding. Water and sewer rate increases will assure that revenues exceed operating expenditures, including debt service. Budgeted water capital projects will be paid from a $37.8 million 2016 Water Bond issuance. Bond debt service will be 21 - 34

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 20
paid out of water revenues. Sewer revenues along with a revolving loan from the State will pay for sewer capital improvements.

The Water Fund will maintain a reserve equal to 30% of revenues. The Sewer fund will maintain a reserve equal to 30% of revenues.

6. INFRASTRUCTURE
The City maintains a long-range fiscal perspective through the use of a Capital Improvement Program to maintain the quality of City infrastructure, including streets, sidewalks, sewers, drains, lighting, buildings, parks, and trees. The City Council adopts capital projects budgets and may modify appropriations with majority approval. All changes in appropriations at the fund level during the year must be submitted to the City Council for approval.

Beginning in FY 2013/14, the City’s goal has been to commit a minimum of $2,000,000 per year towards street improvements. This amount has fluctuated based upon available resources

7. ACCOUNTING AND REPORTING STANDARDS
The City will comply with all requirements of generally accepted accounting principles, and will publish an Annual Comprehensive Financial Report (ACFR) in compliance with generally accepted accounting principles, prepared in coordination with our independent auditors, no later than the first quarter of each calendar year. The ACFR, along with the Auditor’s report on internal controls and compliance, will be presented to the City Council at a public meeting, after first being presented to the Finance Commission. The City shall endeavor to achieve audits with minimal auditor findings in the form of significant deficiencies. The City shall swiftly and thoroughly respond, to auditor findings of material weakness.

8. MIDYEAR AND INTERIM FINANCIAL REPORTING
The City will publish a midyear budget update in March of each year. The midyear budget update shall present estimated outcomes and the implications for the budget year. The report shall give attention to the financial issues and policy matters anticipated to have the most significant short and long-term financial planning importance to the City Council. Pursuant to the content of the midyear report, the City Council shall provide specific and general direction to staff for short- and long-term budgetary planning.

To comply with the policy, the City Manager will ensure the following:
● The midyear budget update will be presented to the City Council in February or March of each year.
● At the midyear budget update, staff will present to the City Council any necessary adjustments to the budget. The adjustments are based on additional funding, or major changes in revenues or expenditures, or previously approved budget adjustments. ● Monthly budget updates will be provided to the City Council starting in the Spring of 2023.

9. RISK MANAGEMENT
The City will identify and quantify all areas of financial and operating risk, and prepare contingencies for those risks, including legal liabilities, infrastructure maintenance, 21 - 35

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 21
emergency response, and contract and employee obligations. The City will work with the City’s insurance providers to seek full coverage of actuarially projected needs.

Liability and Workers Compensation liability is reported in accordance with GASB 10, and further explained below.
● The City manages risk through a combination of purchased insurance and selfinsurance. ● The City self-insured workers’ compensation claims with a self-insured retention of $125,000 and general/auto liability claims, with a self-insured retention of $100,000 per covered claim. Excess workers’ compensation and general/auto liability insurance coverage shall be purchased.
● An annual actuarial study shall be conducted to provide an estimate of the self-insured liability to be recorded by the City in accordance with Governmental Accounting Standards Board Statement No. 10. This statement requires the City to accrue a liability on its financial statements for a reasonable estimate of the cost of claims and expenses associated with all reported and unreported claims.
● The City’s goal is to maintain reserves to fund its outstanding self-insured liabilities at the minimum level of 70 percent.
● The City shall maintain a Self-Insurance Fund to both fund the liability reserve and workers compensation, and recover all associated risk management costs, including claim payments, insurance premiums and any deductibles, and claim administration (internal and external). The fund’s revenues shall be generated through assessments to City funds based on their claim experience and outstanding liabilities. These departmental assessments shall be evaluated annually and adjusted as needed. ● Staff shall report to the Finance Commission and City Council at least annually on the claims processed, amounts paid, and steps taken to manage and reduce the City’s risk and liability.

10. DEBT AND INVESTMENTS
The City will consider the use of debt for long-term capital assets when the cost of debt is lower than the City’s investment return, and when operating revenues are available to pay the debt. We will maximize the investment return on City Cash balances within the higher concerns of safety and liquidity. An investment policy will be submitted annually to the City Council for review and adoption in September or October of each year. The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy.

Annually, the Investment Policy is reviewed by the City’s Finance Commission, prior to being approved by the City Council. Additionally, the City Treasurer shall provide monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.

11. CONTROL OF FINANCIAL ASSETS
All financial assets will be under the direct authority of the City Treasurer and Finance Director. Regarding Capital Assets, the City will capitalize assets and equipment with individual minimum value of $5,000 for non-infrastructure assets, and $25,000 for infrastructure assets.

12. SCHEDULE OF FEES FOR SERVICES
21 - 36

CITY OF SOUTH PASADENA BUDGET POLICY
PROPOSED BUDGET | FISCAL YEAR 2023-24 22
The City will publish, and the Finance Department will update, the schedule of fees for services as a component of the annual budget. The Fee Schedule will be reviewed by the Finance Commission prior to implementation each July 1st. .

13. LONG-TERM LIABILITIES
The City shall evaluate long-term liabilities (debt borrowing, compensated absences, claims and judgements, pensions, post-employment benefits (OPEB), on a case by case basis. The City will work with the California Public Employee Retirement System and the City’s insurance providers to seek full coverage of actuarially projected needs.

Funding is budgeted on a pay-as-you-go basis for leave liabilities, and retiree health insurance costs. In accordance with GASB 45, a third-party actuarial valuation of the City’s liability for annual retiree medical costs has been completed every two years since FY 2008/09.

14. GANN APPROPRIATIONS LIMIT
The City will annually adopt a Resolution establishing the City’s appropriation limit (the Gann Limit) calculated in accordance with Article x111-B of the constitution of the State of California Government code and any other voter approved amendments or state legislation that affects the City’s appropriations limit. The Gann Limit will be adopted by Resolution.

The City is restricted to an amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules.

Alternatively, an excess of one year, may by offset against a deficit in the following year. 21 - 37
21 - 38

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 23
FY22/23 Fund Balance
21 - 39

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 24
FY22/23 Reserves Balance
Beginning
Balance
FY 22-23 Additions Deletions
Ending
Balance
FY 22-23
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 345,876 40,000 305,876
Vehicle Replacement Reserve 100,000 100,000
SR-110 Interchange Proj (Rogan Fund Match) 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998 -
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,834,998 4,464,943
21 - 40

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 25
FY23/24 Fund Balance
Fund Description Beginning Fund Balance Year-End Revenues Year-End Expenditures Transfers In Transfers Out ReserveAdjustments
Ending
Fund Balance
101 General Fund (Undesignated) 19,462,991 39,563,231 39,450,055 4,693 1,265,000 500,000 18,815,860 101 GF (Council Designated Reserves) 4,464,943 - - - (500,000) - 3,964,943 -
103 Insurance Fund (1,928,898) 3,671,883 3,566,267 - - (1,823,282) - 104 Street Improvements Program 2,303,138 - - 2,303,138 - - 0 105 Facilities & Equip. Replacement 2,273,785 44,395 531,502 144,225 1,525,097 405,805 - 106 Technology Surcharge 51,225 32,000 - - - - 83,225
108 SR 110 Gen Fund Reserve 238,483 - - - 70,474 168,009 - 110 OPEB Trust Fund 1,196,817 58,560 1,000 - - 1,254,378 - 201 MTA Pedestrian Improvement (29,951) - - - - - (29,951) 205 Prop "A" 1,818,941 821,973 988,275 - - 1,652,639 -
206 SLFRF Fund 3,498,717 - 3,498,717 - - - -
207 Prop "C" 1,479,384 661,776 - - 300,000 1,841,160 -
209 Carlyle Library Bequest 2,800,000 - - - - 2,800,000 - 208 TEA/Metro 153,605 2,722 - - - 156,327 -
210 Sewer 5,839,089 2,288,250 1,240,680 - 958,308 5,928,350 - 211 CTC Traffic Improvement - - - - - - -
213 SB2 Planning Grant - 135,000 - - 135,000 - -
214 Rogan HR5394 Grant - 1,087,899 - 1,087,899 - - 0
215 Street Light & Landscape 36,449 905,062 1,715,682 - - (774,171) - 217 Public, Educ. & Gov't. Fund 200,106 11,433 - - - 211,539 - 218 Clean Air Act 188,920 36,011 - - - 224,931 -
219 CalRecycle Local Asst. Grant - - - - - - -
220 Business Improvement Tax (36,484) 91,875 110,500 - - - (55,109) 223 Gold Line Mitigation Fund 64,302 1,139 - - - - 65,441 226 Mission Meridian Public Garage (371,157) - 15,000 - - (386,157) - 228 Housing Authority 153,556 49,427 16,200 - 30,000 156,783 - 230 State Gas Tax 788,310 784,432 1,348,761 - 200,000 - 23,981 232 County Park Bond (210,465) 118,000 118,000 - - (210,465) - 233 Measure R 1,420,861 506,776 128,472 - 300,000 1,499,166 - 234 Measure M-MAT - 475,000 - - 475,000 - -
236 Measure M 2,113,216 577,234 228,472 - 204,062 2,257,916 - 237 Road Maint. & Rehab. Acct. 1,846,626 691,569 - - 585,093 1,953,102 - 238 MSRC Grant (157,536) 246,925 - - 246,925 (157,536) - 239 Measure W 254,430 257,722 313,138 - 292,500 - (93,485) 240 Measure M MSP - 250,000 - - 250,000 - -
241 Measure H (69,699) 18,500 - - - - (51,199)
242 Prop C Exchange (181,951) - - - - (181,951) -
243 Measure R- MIP - 475,000 - - 475,000 - -
245 Bike & Pedestrian Paths - 31,103 - - 25,000 - 6,103 247 SGVCOG Grants - 45,000 45,000 - - - -
248 BTA Grants (416,948) - - - - (416,948) -
249 Open Streets Grant (311,796) - - - - (311,796) -
255 Capital Growth 537,066 70,877 - - 70,474 537,468 -
260 CDBG (2,584) 427,381 19,599 - 407,782 - (2,584)
270 Asset Forfeiture 175,755 4,177 60,000 - - 119,933 - 272 Police Grants - State (COPS) 486,985 233,566 178,011 - - 542,540 - 274 Homeland Security Grant (146,371) - - - - (146,371) - 275 Park Impact Fees 866,212 174,757 - 1,025,000 - - 15,969 276 Historic Preservation Grant 5,706 101 - - - - 5,807 277 HSIP Grant (531,520) 307,862 - - 251,507 (475,165) - 278 Housing Element Grant - 4,000 - - - - 4,000
281 CA State Library Building Forward - 368,445 - - 368,445 - - 295 Arroyo Seco Golf Course 1,980,978 1,649,650 1,245,087 - 730,593 1,654,948 - 310 Sewer Capital Projects (386,424) - 425,808 425,808 - (386,424) - 327 2000 Tax Allocation Bonds 924,867 - - - - 924,867 - 400 Capital Improvement Projects Fund - - 16,368,071 - 16,368,071 - - 500 Water 83,789,974 15,532,978 9,813,920 5,970,826 - 83,538,207 - 503 Water Efficiency Fund 965,598 282,158 364,442 - 420,000 463,314 - 505 2016 Water Revenue Bonds (32,606,132) - 2,501,050 2,501,050 - (32,606,132) - 506 SRF Loan - Water (436,350) - 264,966 - - (701,316) - 510 Water & Sewer Impact Fees 1,133,310 209,172 - - - 1,342,482 - 550 Public Financing Authority (4,054,995) - 529,276 529,276 - (4,054,995) - 927 Redev. Obligations Trust Fund 132,278 196,600 196,600 - - 132,278 - 101,767,361 73,401,624 85,282,549 19,973,123 19,973,123 89,886,436 - 227 Successor Agency to CRA (406,566) 196,600 200,600 - - - (410,566) Successor Agency Total (406,566) 196,600 200,600 - - (410,566) - TOTAL CITY & CRA 101,360,795 73,598,224 85,483,149 19,973,123 19,973,123 89,475,870 - 21 - 41

CITY OF SOUTH PASADENA FUND BALANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 26
FY23/24 Reserves Balance
Beginning
Balance
FY 23-24 Additions Deletions
Ending
Balance
FY 23-24
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Slater Reimbursement Reserve 305,876 305,876
Vehicle Replacement Reserve 100,000 100,000
Mental Health Reserve 200,000 200,000 -
4,464,943 - 500,000 3,964,943
21 - 42

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 27
FY23/24 Transfers In
Fund Name Description Amount
101 General Fund Accounting Adjustment 4,693
Total Fund 101 4,693
105 Facil. & Equip. Replacement Tesla Lease Model Y 144,225 Total Fund 105 144,225
310 Sewer Debt Service Principle 253,262
310 Sewer Debt Service Interest 172,546
Total Fund 310 425,808
400 CIP Grevalia&Berkshire Pocket Park 825,000
400 CIP Fremont/Huntington MAT Project 475,000
400 CIP VoiP Phone System Installation 180,000
400 CIP Golf Course Netting Replacemen 730,593
400 CIP North-South Corridor ITS Dploy 1,228,848
400 CIP CD Permit Management Software 260,000
400 CIP CD Record Scan & Doc Managmnt -
400 CIP City/Civic EV Charging System 352,700
400 CIP Arroyo Park EV Charging System -
400 CIP Fair Oaks Traffic Signal Const 13,042
400 CIP Street Repairs - 2023 3,886,102
400 CIP 825 Mission Yard Security Gate 160,000
400 CIP Citywide Facility Repair 366,271
400 CIP FD Front Bay Door Replacement 80,000
400 CIP PD Locker/Restroom Improvement 190,000
400 CIP PD Improvements 17,000
400 CIP PD Briefing Room Update 19,000
400 CIP PD1st Floor Inter Paint/Drywal 13,000
400 CIP War Memorial Audio/Vis. Equipm -
400 CIP Pocket Park Construction -
400 CIP ADA Sidewalk Repairs 407,782
400 CIP War Memorial HVAC Repairs 25,000
400 CIP Rec. Facilities Key System -
400 CIP Fair Oaks ITS Project -
400 CIP Grevelia/Fair Oaks Int. Imprv 50,000
400 CIP Ann. Water Main Repairs 2,000,000
400 CIP Library HVAC Repairs 254,100
400 CIP Library ADA Ramp, Light. & Imp 20,000
400 CIP Water Facil. Site Improvements 88,000
400 CIP Advanced Metering Infr. (AMI) 150,000
400 CIP Pedestrian Crossing Devices 200,000
400 CIP Rect. Rapid Flashing Beacons 264,962
400 CIP Rio Hondo LRS Alham, Wash Trtm 5,000
400 CIP EV Charging Station (MSRC) -
400 CIP Citywide Facilities Assessment/ Security Enh. 226,876 400 CIP Library Security Camera System 20,000
TRANSFERS IN FY 23-24
21 - 43

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 28
FY23/24 Transfers In
Fund Name Description Amount
400 CIP CMMS/Work Order System/GIS 115,000
400 CIP Elevated Tanks-Raymond/Bilikie 120,000
400 CIP Sewer Sys. Rep., Rehab&Replace 475,000
400 CIP Westside Reservoir 525,000
400 CIP Climate Action Plan 120,000
400 CIP FD Diesel Exhaust System Replacement 50,000
400 CIP 308 San Pascual Residence Improvements 30,000
400 CIP Agenda Management System 50,000
400 CIP City Website System & Design 60,000
400 CIP Library Facility Improvements 100,514
400 CIP Library Roof 291,781
400 CIP Library Master Plan -
400 CIP Parks Master Plan 150,000
400 CIP Snake Trail Improvements 50,000
400 CIP Senior Center Flooring 60,000
400 CIP Arroyo Seco San Rafael & San Pascual Projects 437,500 400 CIP Huntington Drive Green Street 250,000
400 CIP City Hall Stormwater Project 500,000
400 CIP Fremont/Huntington MIP Project 475,000
Total Fund 400 16,368,071
505 Water Rev Bonds Debt Service - Fees 1,250
505 Water Rev Bonds Issuance Cost Expense -
505 Water Rev Bonds Debt Service - Principal 1,035,000
505 Water Rev Bonds Debt Service - Interest 1,414,588
505 Water Rev Bonds Def Loss Amort Expense 258,250
505 Water Rev Bonds Premium Amort Expense - 2016 (208,038) Total Fund 505 2,501,050
550 Public Financing Authority Debt Service - Fees 2,000 550 Public Financing Authority Debt Service-Professional Svc - 550 Public Financing Authority Debt Service - Principal - 2013 450,000 550 Public Financing Authority Debt Service - Interest - 2013 104,988 550 Public Financing Authority Premium Amort Expense - 2013 (27,712) Total Fund 550 529,276
Total Transfer In 19,973,123
TRANSFERS IN FY 23-24
21 - 44

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 29
FY23/24 Transfers Out

Fund Name Description Amount
101 General Fund VoiP Phone System Installation 180,000 101 General Fund CD Permit Management Software 125,000
101 General Fund City/Civic EV Charging System 250,000
101 General Fund Agenda Management System 50,000
101 General Fund City Website System & Design 60,000
101 General Fund City Hall Stormwater Project 300,000
101 General Fund Arroyo Seco San Rafael & San Pascual Projects 300,000 Total Fund 101 1,265,000
104 Street Imp. Prog. Street Repairs - 2023 2,298,445
104 Street Imp. Prog. Accounting Adjustment 4,693
Total Fund 104 2,303,138
105 Facil. & Equip. Replacement 825 Mission Yard Security Gate 160,000 105 Facil. & Equip. Replacement Citywide Facility Repair 366,271 105 Facil. & Equip. Replacement FD Front Bay Door Replacement 80,000 105 Facil. & Equip. Replacement PD Locker/Restroom Improvement 190,000 105 Facil. & Equip. Replacement PD Improvements 17,000
105 Facil. & Equip. Replacement PD Briefing Room Update 19,000 105 Facil. & Equip. Replacement PD1st Floor Inter Paint/Drywal 13,000 105 Facil. & Equip. Replacement War Memorial HVAC Repairs 25,000 105 Facil. & Equip. Replacement Library HVAC Repairs 109,263 105 Facil. & Equip. Replacement Library ADA Ramp, Light. & Imp 20,000 105 Facil. & Equip. Replacement Citywide Facilities Assessment/ Security Enh. 226,876 105 Facil. & Equip. Replacement Library Security Camera System 20,000 105 Facil. & Equip. Replacement FD Diesel Exhaust System Replacement 50,000 105 Facil. & Equip. Replacement Library Facility Improvements 43,221 105 Facil. & Equip. Replacement Library Roof 125,466
105 Facil. & Equip. Replacement Library Master Plan -
105 Facil. & Equip. Replacement Senior Center Flooring 60,000 Total Fund 105 1,525,097
108 SR 110 GF Reserve North-South Corridor ITS Dploy 70,474 Total Fund 108 70,474
207 Prop C Street Repairs - 2023 300,000
Total Fund 108 300,000
210 Sewer CMMS/Work Order System/GIS 57,500
210 Sewer Sewer Sys. Rep., Rehab&Replace 475,000
210 Sewer Debt Service - Principal 253,262
210 Sewer Debt Service - Interest 172,546
Total Fund 210 958,308
213 SB2 Planning Grant CD Permit Management Software 135,000 Total Fund 213 135,000
214 Rogan HR5294 Grant North-South Corridor ITS Dploy 1,087,899 Total Fund 214 1,087,899
TRANSFERS OUT FY 23-24
21 - 45

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 30
FY23/24 Transfers Out
Fund Name Description Amount
228 Housing Authority 308 San Pascual Residence Improvements 30,000 Total Fund 228 30,000
230 Gas Tax Street Repairs - 2023 200,000
Total Fund 230 200,000
233 Measure R Street Repairs - 2023 300,000
Total Fund 233 300,000
234 Measure M-MAT Fremont/Huntington MAT Project 475,000 Total Fund 234 475,000
236 Measure M Street Repairs - 2023 177,565
236 Measure M Rect. Rapid Flashing Beacons 26,497
Total Fund 236 204,062
237 RMRA Street Repairs - 2023 585,093
Total Fund 237 585,093
238 MSRC Tesla Lease Model Y 144,225
238 MSRC City/Civic EV Charging System 102,700
Total Fund 238 246,925
239 Measure W Rio Hondo LRS Alham, Wash Trtm 5,000
239 Measure W Arroyo Seco San Rafael & San Pascual Projects 37,500 239 Measure W Huntington Drive Green Street 250,000
Total Fund 239 292,500
240 Measure M MSP Pedestrian Crossing Devices 200,000
240 Measure M MSP Grevelia/Fair Oaks Int. Imprv 50,000
Total Fund 240 250,000
243 Measure R - MIP Fremont/Huntington MIP Project 475,000 Total Fund 243 475,000
245 Bike & Pedestrian Path Street Repairs - 2023 25,000 Total Fund 245 25,000
255 Capital Growth North-South Corridor ITS Dploy 70,474 Total Fund 255 70,474
260 CDBG ADA Sidewalk Repairs 407,782
Total Fund 260 407,782
275 Park Impact Fees Grevalia&Berkshire Pocket Park 825,000 275 Park Impact Fees Parks Master Plan 150,000
275 Park Impact Fees Snake Trail Improvements 50,000
Total Fund 275 1,025,000
277 HSIP Grant Fair Oaks Traffic Signal Const 13,042
277 HSIP Grant Rect. Rapid Flashing Beacons 238,465
Total Fund 277 251,507
281 CA State Library Bld. Forward Library HVAC Repairs 144,837 281 CA State Library Bld. Forward Library Facility Improvements 57,293 281 CA State Library Bld. Forward Library Roof 166,315
Total Fund 281 368,445
295 Arroyo Seco Golf Golf Course Netting Replacemen 730,593 Total Fund 295 730,593
TRANSFERS OUT FY 23-24
21 - 46

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 31
FY23/24 Transfers Out
Fund Name Description Amount
500 Water Ann. Water Main Repairs 2,000,000
500 Water Water Facil. Site Improvements 88,000
500 Water Advanced Metering Infr. (AMI) 150,000
500 Water CMMS/Work Order System/GIS 57,500
500 Water Elevated Tanks-Raymond/Bilikie 120,000
500 Water Westside Reservoir 525,000
500 Water Debt Service - Fees 1,250
500 Water Debt Service - Principal 1,035,000
500 Water Debt Service - Interest 1,414,588
500 Water Def Loss Amort Expense 258,250
500 Water Premium Amort Expense - 2016 (208,038)
500 Water Debt Service - Fees 2,000
500 Water Debt Service - Principal - 2013 450,000
500 Water Debt Service - Interest - 2013 104,988
500 Water Premium Amort Expense - 2013 (27,712)
Total Fund 500 5,970,826
503 Water Efficiency Climate Action Plan 120,000
503 Water Efficiency City Hall Stormwater Project 300,000 Total Fund 503 420,000
Total Transfer Out 19,973,123
TRANSFERS OUT FY 23-24
21 - 47
21 - 48

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 32
Revenue Detail Actual Actual Actual Budgeted Estimated Proposed Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4000-000 Property Tax - Current Secured 11,578,594 12,386,279 12,823,306 13,425,000 13,758,186 14,543,151 4010-000 Property Tax - Unsecured 115,324 435,198 759,197 416,300 416,300 448,243 4015-000 Property Tax - Residual SA 133,780 101,674 213,625 135,000 135,000 139,050 4020-000 Property Tax - Prior Years (29,505) (23,528) 2,129 (25,000) 3,000 3,090 4030-000 Property Tax - Int & Pen 35,319 45,544 51,961 30,000 30,000 30,900 4035-000 Property Tax - Postponement - 18,790 29,653 - - 30,542 4040-000 Highway Rental 117,783 112,115 112,334 112,114 112,114 115,477 4050-000 Homeowners Exemption 60,796 58,805 58,841 60,000 60,000 61,800 4060-000 Supplemental - Sec/Unsec 333,877 320,286 409,925 310,000 310,000 422,223 5002-000 Motor Vehicle In Lieu Adj. 3,145,589 3,318,155 3,445,099 3,676,954 3,713,192 3,905,907 Property Tax 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 4150-000 Library Special Tax 342,237 347,931 364,223 360,000 360,000 375,149 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 4200-000 Sales & Use Tax 2,149,095 2,398,132 2,730,069 2,892,000 2,949,321 2,972,321 4200-002 Sales Tax - Measure A 412,661 2,407,750 2,993,038 3,114,000 3,022,000 3,121,000 4201-000 PSAF - Prop 172 Sales Tax 302,718 326,764 373,506 340,000 340,000 384,712 Sales Tax 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 4230-001 Utility Tax - Water 774,712 960,932 844,642 1,079,703 860,095 903,100 4230-002 Utility Tax - Electric 1,429,355 1,562,810 1,750,422 2,000,000 1,960,473 2,136,916 4230-003 Utility Tax - Gas 450,337 489,887 590,186 570,000 570,000 643,302 4230-004 Utility Tax - Telephone 584,161 410,435 417,483 400,000 400,000 396,609 4230-006 Utility Tax - Cable 206,889 314,466 272,535 250,000 272,535 272,535 Utility Users Tax 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 4210-001 Franchise - Refuse 556,224 553,981 575,957 567,350 567,350 593,236 4210-002 Franchise - Cable TV 185,465 228,125 223,941 226,000 226,000 230,659 4210-003 Franchise - Electric - 155,020 163,883 159,650 159,650 168,800 4210-004 Franchise - Gas 53,149 58,579 63,688 54,000 54,000 68,783 4220-000 Real Property Transfer 155,292 204,703 262,064 210,000 210,000 210,000 Other Taxes 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 4400-000 Business License 359,324 386,163 381,395 434,000 381,500 391,000 4405-000 Business License SB1186 Fee 9,445 9,779 9,353 9,000 9,000 9,400 4420-000 Bus Lic Penalties & Trans 16,075 6,011 5,497 5,000 11,000 8,000 4440-000 Tobacco Retail Permit 480 240 960 480 - -
4460-000 Parking Permits 360,898 283,235 280,095 350,000 247,000 252,000 4445-000 Filming Permits 67,487 80,498 86,130 60,000 83,000 85,000 4465-001 Fire Permits 5,015 14,418 19,453 4,000 11,450 12,000 4470-001 Grading Permits 362 - - 300 - 300
4470-002 Street / Curb Permits 27,117 27,793 25,231 30,000 21,827 30,000 4470-004 Street Closure Permits 5,672 - 4,461 3,000 - 3,000 4470-005 Newsrack Permits 573 - 462 500 - 500
4480-000 FOG Wastewater Permit 9,248 142 1,045 7,000 - 5,000 Licenses & Permits 861,697 808,280 814,081 903,280 764,777 796,200 4600-000 Vehicle Code Fines 46,821 34,108 48,049 30,000 18,000 18,500 4610-000 Parking Citations 207,821 100,057 (437) 100,000 37,000 38,000 4620-000 Other Court Fines 9,959 9,284 4,679 10,000 1,500 1,500 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 4800-000 Interest Income 299,006 238,731 224,197 181,000 509,664 950,437 4802-000 Gain / Loss on Investments 7,853 25,833 (11,890) - - - 4805-000 Unrealized Gain / Loss 201,885 (261,442) (1,125,662) - - - 4815-000 Chamber Farmers Mkt Cap Impr 2,250 4,665 11,572 3,000 6,455 5,022 4820-000 Rental - Stables 73,149 106,240 129,316 100,000 140,000 140,000 4820-001 Rental - Stables - CIP Rsv 7,678 48,693 69,608 55,000 60,000 60,000 4825-000 Rental - Tennis 63,700 79,100 78,896 75,600 98,000 108,000 4825-001 Rental - Tennis - CIP Rsv 700 4,900 - 8,400 - - 4830-001 Rental - Cellular Site - 4,374,440 - - - -
4830-002 Rental - Cell Phone Site 44,536 23,013 - - - - 4830-003 Rental - Cell Site - AT&T 32,392 15,062 - - - - 4830-004 Cell Phone - CW/Bilicke 33,142 20,188 - - - -
4830-005 Cell Phone - Verizon - San Pascual 29,477 17,524 26,197 - - - 4830-006 Cell Phone - Cingular OG 36,538 14,617 - - - - 4830-009 Cell Phone - Cingular ASP 35,187 16,090 - - - - 4830-010 Cell Phone - Verizon - MH 22,309 10,416 - - - - 4840-000 Rental - War Memorial Building 26,146 (600) 23,707 50,000 30,000 32,000 4850-000 Rental - Eddie Park 3,541 - 1,415 3,000 2,000 2,000 4860-000 Rental - Library Comm Room 11,108 2,954 4,182 2,000 19,853 20,000 4870-000 Rental - Racquet Ball Ctr - - - - - -
4885-000 Rental - Sr Citizen Ctr 2,616 - 2,098 3,000 10,000 12,000 21 - 49

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 33

Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4890-000 Rental - Farmer's Market 5,625 11,662 12,617 5,000 16,137 12,555 4891-000 Rental - Orange Grove 2,861 - - 2,500 - -
4892-000 Rental - Misc 36,784 35,730 43,647 5,000 - -
4893-000 Rental - Batting Cages 9,787 1,153 12,642 10,000 - - 4894-000 Rental - Youth House 1,712 - 2,079 5,000 2,000 3,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 5000-000 Motor Vehicle In Lieu 20,772 - - - - -
5400-000 Sale of Property 1,167 993 4,314 - - -
5020-000 State Reimb - Police Training 14,700 12,562 18,619 30,000 18,000 18,000 5030-000 State Mandated Cost - - - - - -
5071-003 Miscellaneous Grants 500 273,820 5,245 85,060 136,634 136,000 5071-005 Non-Federal Grants - Pub. Works - - - - - -
5071-007 Misc Federal Grant - 328,205 - - - -
5071-011 Library Svc. CENIC Grant - - 12,030 - - -
5073-001 Grants-Police - 6,712 41,046 - 21,000 21,500
5073-002 Grants-Fire 27,100 - - - - -
5073-005 SLF Recovery Funds - - - 6,059,235 - -
5077-003 Metro Gold Line Authority - - - - - -
5310-001 Fire Interagency Support Reimb - 332,914 98,272 315,000 60,000 300,000 Revenue From Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 5150-001 Business License App Fee 25,092 23,741 20,215 15,000 15,000 22,000 5150-002 Non Sufficient Fund Chg 294 105 140 300 - -
Current Services-Finance 25,386 23,846 20,355 15,300 15,000 22,000 5200-001 Community Development Misc Fee 15,812 - 16,976 20,000 12,492 30,000 5200-002 Planning Fees 256,431 232,459 230,111 680,000 260,000 300,000 5200-003 Plan Check 350,036 334,541 760,453 475,000 635,000 700,000 5200-004 Building Permits 396,542 459,335 558,420 460,000 460,000 600,000 5200-007 Administrative Citations 1,200 1,545 - 1,200 10,000 25,000 5200-008 Design Review Fee - - 12,534 - 34,000 38,000
5200-009 Cultural Heritage (CHC) Fee - - 9,086 - 25,000 30,000 Art Development Fee - - - - - 7,500
Current Services-Community Development 1,020,020 1,027,880 1,587,581 1,636,200 1,436,492 1,730,500 5220-001 Engineering Fees - Misc 159,689 140,208 138,558 60,000 115,226 110,000 5220-002 Engineering Plan Check 2,786 345 234 2,500 1,176 2,500 5221-000 Public Works Plan Check Fees - - 1,044 - - -
5223-000 NPDES 101,720 78,305 79,225 90,000 61,733 94,000 5224-000 Public Works - Filming 1,295 - - - - -
Current Services-Public Works 265,489 218,859 219,061 152,500 178,136 206,500 5230-001 Police Special Svcs 10,926 189,262 3,385 5,000 2,500 2,500 5230-004 Vehicle Impound Fees 30,971 14,418 25,733 20,000 26,000 27,000 5230-005 Police Svcs - Filming 207,875 285,925 119,993 250,000 320,000 326,000 5280-001 Animal Control Fees 857 163 - 800 - -
Current Services-Police 250,629 489,768 149,111 275,800 348,500 355,500 5255-000 Passport Services 14,646 301 - 7,000 - -
Current Services-Library 14,646 301 - 7,000 - -
5260-000 Library Fees - - 596 - 736 700
5260-002 Library Fines 30,190 575 79 - - -
5260-003 Library Replacements 2,950 763 7,979 5,000 7,500 6,200 5260-004 Library Equip. Rental - - 235 - 1,218 1,400
Current Services-Library 33,139 1,337 8,889 5,000 9,454 8,300 5265-002 Sr. Citizens Classes 17,436 41 11,525 28,000 14,000 16,000 5265-003 Sr. Citizens Membership 8,335 1,885 7,754 7,500 8,000 8,000 5265-004 Sr. Citizens Bus Trips 2,605 (40) (230) 3,000 4,500 3,500 5265-005 Snr. Citizens Center Programs 1,104 300 9 1,000 1,077 1,120 5265-006 Bingo - Coffee - Med. I.D. 897 - 51 500 420 500 5270-001 Camp Med Fees 238,880 11,218 302,382 430,400 300,000 390,000 5270-002 Recreation Classes 108,560 195,086 286,146 250,000 200,000 230,000 5270-003 Special Events 10,262 4,897 8,212 10,000 9,000 10,000 5270-004 MTA Bus Pass - General - - - - - -
5270-005 Park/Field Reservations 26,035 7,296 91,736 60,000 50,000 60,000 5270-007 Adult Sports - - - - - -
5270-008 Concerts in the Park - - 1,450 10,000 13,000 25,000 5270-009 War Memorial Kitchen 2,500 - 1,179 2,500 1,250 2,500 Current Services-Community Services 416,614 220,684 710,215 802,900 601,247 746,620 5289-001 Fire Dept - Filming 113,240 134,098 75,195 100,000 145,860 130,000 5289-002 Fire Dept - Plan Check 57,987 41,646 38,584 45,000 23,227 25,000 5289-007 Fire Dept - Inspection 56,335 114,883 113,825 60,000 109,461 100,000 5290-001 Paramedic Fees 680,353 599,057 681,690 650,000 601,786 625,000 5300-000 Paramedic Subscriptions 27,560 27,108 82,805 27,500 25,000 35,000 5302-000 Fire Command Reimbursements 23,994 180,143 148,774 100,000 130,000 157,000 5305-001 Fire Miscellaneous 449 12 46 - 100 100
Current-Services-Fire 959,918 1,096,947 1,140,918 982,500 1,035,434 1,072,100 Current-Services-ALL 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 21 - 50

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 34
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 5420-000 Workers Comp Reimb - 72,416 - - - -
5425-000 Gen. Liability Insurance Reimb - - - - - -
5430-000 Damage to City Property 7,430 1,301 250 - - -
5440-000 Candidate Filing Fee - 1,571 - - - -
5460-000 Recycling Revenue 12,238 2,850 11,710 5,000 12,973 16,508 5460-001 Recycling Container - - - - - -
5490-000 Cash Over/Short (764) (1,578) (21) - - -
5501-001 Donations - Misc 70 3 93 - - -
5501-003 Donations - Senior Meals 2,806 23,913 - 54,000 - 39,600 5501-005 Donations - Library - - - - - -
5505-000 Miscellaneous 37,529 68,511 223,089 20,000 9,200 10,000 5505-001 Duplication Fees 7,698 8,394 1,510 4,000 2,000 4,000 5510-000 Credit Card Transaction Fee 7,360 6,337 8,092 1,500 9,000 9,000 5530-400 PD Reports & Misc Fees - - 5,778 - 7,570 7,000 5550-000 Prior Year Adjustment (0) - - - - -
Other Revenue 74,367 183,717 250,501 84,500 40,743 86,108 5610-000 Reimbursement-Sewer Fund 69,022 69,022 69,022 69,022 69,022 69,022 5640-000 Reimbursement-Water Fund 414,362 414,362 414,362 414,362 414,362 414,362 Reimbursements From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 101 - GENERAL FUND TOTAL 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 5410-000 Insurance Reimbursement - WC 77,299 53,052 528,610 80,000 360,620 381,137 5410-001 Insurance Reimbursement - GL 48,231 454,257 114,773 55,000 55,000 675,000 5420-000 Internal Service Charge - WC 671,573 681,985 671,480 765,000 765,000 647,946 5425-000 Internal Service Charge - GL 415,312 (408,000) 1,800,000 2,040,000 2,040,000 1,967,800 Other Revenue 1,212,415 781,294 3,114,863 2,940,000 3,220,620 3,671,883 103 - INSURANCE FUND TOTAL 1,212,415 781,294 3,114,863 2,940,000 3,220,620 3,671,883 4800-000 Interest Income - - 13,688 - - -
4802-000 Gain / Loss on Investments - - (992) - - -
4805-000 Unrealized Gain / Loss - - (77,139) - - -
Use of Money & Property - - (64,442) - - -
5505-000 Miscellaneous 4,000 - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue 4,000 - - - - -
4,000 - (64,442) - - -
4800-000 Interest Income 23,208 10,423 7,694 1,000 34,844 44,395 Use of Money & Property 23,208 10,423 7,694 1,000 34,844 44,395 5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
23,208 10,423 7,694 1,000 34,844 44,395
5520-000 Technology Surcharge - 3,126 20,099 15,000 28,000 32,000 Other Revenue - 3,126 20,099 15,000 28,000 32,000
- 3,126 20,099 15,000 28,000 32,000
4802-000 Gains / Loss on Investment - - 16,544 - 56,308 58,560 Use of Money & Property - - 16,544 - 56,308 58,560
- - 16,544 - 56,308 58,560
4200-000 Sales & Use Tax 505,425 528,052 642,891 626,217 626,217 768,191 Sales Tax 505,425 528,052 642,891 626,217 626,217 768,191 4800-000 Interest Income 30,002 18,059 5,220 10,000 26,907 34,282 4802-000 Gain / Loss on Investments 391 1,271 - - - -
4805-000 Unrealized Gain / Loss 14,595 (12,865) - - - - Use of Money & Property 44,988 6,466 5,220 10,000 26,907 34,282 5266-000 Dial - A - Ride Charges 2,787 1,671 2,217 5,000 2,500 2,500 Charges for Current Services 2,787 1,671 2,217 5,000 2,500 2,500 5500-000 MTA Bus Pass - Senior 3,040 160 1,000 5,000 1,500 5,000 5504-000 Prop A - NTD Disc. Incentive 12,156 30,364 - 10,000 - 12,000 5505-000 Miscellaneous - - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue 15,196 30,524 1,000 15,000 1,500 17,000
568,396 566,713 651,328 656,217 657,124 821,973
5073-000 Miscellaneous - - 3,029,618 3,029,618 3,029,618 - Other Revenue - - 3,029,618 3,029,618 3,029,618 -
- - 3,029,618 3,029,618 3,029,618 -
4200-000 Sales & Use Tax 419,251 438,000 533,265 519,430 519,430 637,194 Sales Tax 419,251 438,000 533,265 519,430 519,430 637,194 4800-000 Interest Income 22,104 12,329 3,478 9,000 19,294 24,582 4802-000 Gain / Loss on Investments 296 847 - - - -
4805-000 Unrealized Gain / Loss 11,047 (8,571) - - - -
Use of Money & Property 33,447 4,605 3,478 9,000 19,294 24,582 4460-001 Parking Revenue 39,021 2,164 5,890 40,000 - -
Charges for Current Services 39,021 2,164 5,890 40,000 - - 491,719 444,769 542,633 568,430 538,724 661,776
205 - LOCAL TRANSIT RETURN "A" TOTAL
207 - LOCAL TRANSIT RETURN "C" TOTAL
206 - SLFRF FUND TOTAL
110 - OPEB TRUST FUND TOTAL
104 - STREET IMPROVEMENTS PROGRAM FUND
105 - FACILITIES & EQUIP REPLACEMENT TOTAL
106 - TECHNOLOGY SURCHARGE TOTAL
21 - 51

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 35
4800-000 Interest Income 10,843 2,375 475 - 2,136 2,722 4802-000 Gain / Loss on Investments 107 138 - - - -
4805-000 Unrealized Gain / Loss 3,990 (1,400) - - - -
Use of Money & Property 14,940 1,114 475 - 2,136 2,722
5077-041 MTA Grant - Ped. Improv. - LTF - - - - - -
Revenue From Other Agencies - - - - - -
208 - TEA/METRO TOTAL 14,940 1,114 475 - 2,136 2,722
5071-000 Carlyle Library Bequest - - - - 2,800,000 -
Revenue From Other Agencies - - - - 2,800,000 -
209 - CARLYLE LIBRARY BEQUEST TOTAL - - - - 2,800,000 - 4800-000 Interest Income 124,084 68,264 58,032 60,000 101,213 182,699 4802-000 Gain / Loss on Investments 1,609 4,810 (2,579) - - - 4805-000 Unrealized Gain / Loss 60,000 (48,674) (200,653) - - - Use of Money & Property 185,693 24,399 (145,200) 60,000 101,213 182,699 5310-000 Sewer Service Charges 1,959,372 2,108,764 2,200,532 2,100,551 1,821,651 2,100,551 5315-000 Penalty - Sewer 3,071 - - 5,000 - 5,000
5335-000 Water Impact Fees - - - - - -
Charges for Current Services 1,962,443 2,108,764 2,200,532 2,105,551 1,821,651 2,105,551 5505-000 Miscellaneous - - - - - -
5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
210 - SEWER TOTAL 2,148,137 2,133,163 2,055,332 2,165,551 1,922,864 2,288,250 5071-006 Federal Grant - Rogan HR 5394 - - - - - -
Revenue From Other Agencies - - - - - -
- - - - - -
5071-000 SB2 Planning Grant - - - - 50,000 135,000
Revenue From Other Agencies - - - - 50,000 135,000
213 - SB2 PLANNING GRANT TOTAL - - - - 50,000 135,000
5071-000 Rogan HR5294 Grant - - - - - 1,087,899
Revenue From Other Agencies - - - - - 1,087,899
213 - ROGAN HR5394 GRANT TOTAL - - - - - 1,087,899
4100-000 Street Light Assessments 890,461 892,903 898,450 900,000 887,149 900,000 Assessments & Special Taxes 890,461 892,903 898,450 900,000 887,149 900,000 4800-000 Interest Income 3,834 1,862 1,225 4,000 48 62
Use of Money & Property 3,834 1,862 1,225 4,000 48 62
5430-000 Damage to City Property - - - - - -
5501-012 Donations - Tree Dedications 11,727 13,536 20,437 5,000 447 5,000 Other Revenue 11,727 13,536 20,437 5,000 447 5,000
906,023 908,301 920,112 909,000 887,644 905,062
4800-000 Interest Income 2,398 822 564 1,000 2,695 3,433 Use of Money & Property 2,398 822 564 1,000 2,695 3,433 5250-000 PEG Fees 23,744 9,074 7,668 10,000 7,500 8,000 Revenue From Other Agencies 23,744 9,074 7,668 10,000 7,500 8,000 217 - PUBLIC, EDUC., & GOV'T. TOTAL 26,142 9,896 8,231 11,000 10,195 11,433 4800-000 Interest Income 3,285 1,697 393 1,500 2,207 2,811 4802-000 Gain / Loss on Investments 36 121 - - - -
4805-000 Unrealized Gain / Loss 1,326 (1,224) - - - -
Use of Money & Property 4,646 594 393 1,500 2,207 2,811 5082-000 AB 2766 (SCAQMD) Fees 33,136 33,243 32,872 33,200 33,200 33,200 Revenue From Other Agencies 33,136 33,243 32,872 33,200 33,200 33,200 218 - CLEAN AIR ACT TOTAL 37,782 33,836 33,265 34,700 35,407 36,011 5071-009 CalRecycle SB1383 Local Asst. Grant - - - - - - Revenue From Other Agencies - - - - - -
219 - CALRECYCLE GRANT TOTAL - - - - - -
4800-000 Interest Income 85 20 1 500 - -
Use of Money & Property 85 20 1 500 - -
5412-000 Business Improvement Tax 53,771 67,454 56,619 60,000 60,000 60,000 5412-001 BIT - Filming Permits 26,615 30,086 32,760 26,000 31,125 31,875 Other Revenue 80,386 97,540 89,379 86,000 91,125 91,875 80,471 97,560 89,380 86,500 91,125 91,875
4800-000 Interest Income 966 299 195 - 894 1,139
Use of Money & Property 966 299 195 - 894 1,139
966 299 195 - 894 1,139
4875-000 Rental - MMV Parking 3,685 - - - - -
Use of Money & Property 3,685 - - - - -
3,685 - - - - -
223 - GOLD LINE MITIGATION FUND TOTAL
226 - MISSION MERIDIAN PUBLIC GARAGE TOTAL
211 - CTC TRAFFIC IMPROVEMENT TOTAL
215 - STREET LIGHT & LANDSCAPE TOTAL
220 - BUSINESS IMPROVEMENT TAX TOTAL
21 - 52

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 36
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4800-000 Interest Income 2,901 - 316 - - -
4802-000 Gain / Loss on Investments - - - - - -
4880-000 Rental - Nursery Property - - - - - -
Use of Money & Property 2,901 - 316 - - -
Proceeds from Trust Fund - - - - - 196,600
Other Revenue - - - - - 196,600
227 - SA-CRA TOTAL 2,901 - 316 - - 196,600
4800-000 Interest Income 1,868 1,007 243 - 1,984 2,527
4802-000 Gain / Loss on Investments 24 68 - - - -
4805-000 Unrealized Gain / Loss 894 (693) - - - -
4810-000 Rental - Arroyo House 8,350 9,513 10,538 10,428 9,600 10,200 4880-000 Rental - Nursery/Theater Property 12,000 11,000 25,380 35,100 36,700 36,700 Use of Money & Property 23,136 20,896 36,161 45,528 48,284 49,427 228 - HOUSING AUTHORITY TOTAL 23,136 20,896 36,161 45,528 48,284 49,427 4800-000 Interest Income 24,463 12,314 2,825 10,000 13,065 16,646 4802-000 Gain / Loss on Investments 304 842 - - - -
4805-000 Unrealized Gain / Loss 11,354 (8,518) - - - -
Use of Money & Property 36,121 4,638 2,825 10,000 13,065 16,646 5038-000 State Gas Tax - 2103 180,969 170,923 203,534 252,804 231,452 267,195 5039-000 State Gas Tax - 2105 133,878 130,520 142,999 165,606 162,698 176,937 5040-000 State Gas Tax - 2106 80,727 77,965 86,420 96,966 96,911 105,129 5050-000 State Gas Tax - 2107 169,046 160,651 171,078 226,244 194,902 212,525 5060-000 State Gas Tax - 2107.5 6,000 21,964 6,000 6,000 6,000 6,000 5070-000 State Gas Tax - SB1 29,505 - - - - -
Revenue From Other Agencies 600,126 562,024 610,031 747,620 691,963 767,786 5535-000 Loader Fee - Athens - - - - - -
Other Revenue - - - - - -
230 - STATE GAS TAX TOTAL 636,247 566,662 612,856 757,620 705,028 784,432 4800-000 Interest Income - - - - - -
Use of Money & Property - - - - - -
5084-006 County Park Bond - (Prop A) 33,014 - 17,649 400,000 - - 5084-008 County Park Bond - Maint 4,553 - - 70,000 61,500 118,000 Revenue From Other Agencies 37,567 - 17,649 470,000 61,500 118,000 232 - COUNTY PARK BOND TOTAL 37,567 - 17,649 470,000 61,500 118,000 4200-000 Sales & Use Tax 313,988 328,956 399,884 389,573 - 477,895 Sales Tax 313,988 328,956 399,884 389,573 - 477,895
4800-000 Interest Income 29,154 12,829 3,864 10,000 22,668 28,881 4802-000 Gain / Loss on Investments 364 854 - - - -
4805-000 Unrealized Gain / Loss 13,581 (8,642) - - - -
Use of Money & Property 43,099 5,041 3,864 10,000 22,668 28,881 233 - MEASURE R TOTAL 357,087 333,996 403,748 399,573 22,668 506,776 5071-022 LACMTA Measure M MAT - - - 475,000 - 475,000
Revenue From Other Agencies - - - 475,000 - 475,000
234 - LACMTA MEASURE M MAT TOTAL - - - 475,000 - 475,000 4200-000 Sales & Use Tax 353,424 372,719 452,515 441,516 441,516 541,615 Sales Tax 353,424 372,719 452,515 441,516 441,516 541,615 4800-000 Interest Income 21,705 15,422 4,907 7,000 27,956 35,619 4802-000 Gain / Loss on Investments 300 1,096 - - - -
4805-000 Unrealized Gain / Loss 11,190 (11,090) - - - - Use of Money & Property 33,195 5,428 4,907 7,000 27,956 35,619 236 - MEASURE M TOTAL 386,619 378,147 457,422 448,516 469,472 577,234 5070-000 State Gas Tax - SB1 454,560 474,939 523,795 585,093 584,802 666,557 Sales Tax 454,560 474,939 523,795 585,093 584,802 666,557 4800-000 Interest Income 23,442 8,169 2,748 7,000 19,631 25,012 4802-000 Gain / Loss on Investments 338 515 - - - -
4805-000 Unrealized Gain / Loss 12,606 (5,210) - - - -
Use of Money & Property 36,386 3,474 2,748 7,000 19,631 25,012 490,946 478,413 526,543 592,093 604,433 691,569
5071-014 MSRC Grant - - 20,000 - - 246,925
Revenue From Other Agencies - - 20,000 - - 246,925
238 - MSRC GRANT TOTAL - - 20,000 - - 246,925
4800-000 Interest Income - - 439 - 4,491 5,722
Use of Money & Property - - 439 - 4,491 5,722
5071-003 Miscellaneous Grant - 273,748 253,983 251,179 254,324 252,000 Revenue From Other Agencies - 273,748 253,983 251,179 254,324 252,000 239 - MEASURE W TOTAL - 273,748 254,423 251,179 258,815 257,722 237 - ROAD MAINT. & REHAB. ACCT. TOTAL
21 - 53

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 37
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4200-000 Sales & Use Tax - - - 250,000 - 250,000
Sales Tax - - - 250,000 - 250,000
240 - MEASURE M MSP TOTAL - - - 250,000 - 250,000
5230-007 Homeless Outreach Service 12,394 24,056 43,473 - 18,000 18,500 Revenue From Other Agencies 12,394 24,056 43,473 - 18,000 18,500 241 - MEASURE H TOTAL 12,394 24,056 43,473 - 18,000 18,500 5071-003 Miscellaneous Grants - 204,264 - - - -
5071-007 Misc. Federal Grants - - 7,672 - 180,188 -
Revenue From Other Agencies - 204,264 7,672 - 180,188 - 242 - PROP C EXCHANGE TOTAL - 204,264 7,672 - 180,188 - 5071-003 LACMTA Measure R MIP - - - - - 475,000
Revenue From Other Agencies - - - - - 475,000
243 - MEASURE R - MSP TOTAL - - - - - 475,000
4800-000 Interest Income 0 75 - - - -
4802-000 Gain / Loss on Investments - 8 - - - -
4805-000 Unrealized Gain / Loss - (83) - - - -
Use of Money & Property 0 0 - - - -
5035-000 SB 821 State Grants 48,280 - - 24,172 - 31,103 Revenue From Other Agencies 48,280 - - 24,172 - 31,103
48,280 0 - 24,172 - 31,103
5071-010 SGVCOG Grants - - - - - 45,000
Revenue From Other Agencies - - - - - 45,000
247 - SGVCOG GRANTS TOTAL - - - - - 45,000
5071-017 Mission St. Bikeway-BTA Grant - - - - - -
Revenue From Other Agencies - - - - - -
248 - BTA GRANTS TOTAL - - - - - -
5071-045 MSRC Grant - Golden Streets - - - - - -
5077-045 Metro Grant - Golden Streets - 332,000 - - - - Revenue From Other Agencies - 332,000 - - - -
249 - OPEN STREETS GRANT TOTAL - 332,000 - - - -
4800-000 Interest Income 12,354 6,617 1,759 - 8,537 10,877 4802-000 Gain / Loss on Investments 157 445 - - - -
4805-000 Unrealized Gain / Loss 5,848 (4,508) - - - -
Use of Money & Property 18,360 2,554 1,759 - 8,537 10,877 5215-000 Growth Requirement - Resident 27,901 58,207 36,362 40,000 30,000 50,000 5216-000 Growth Requiremnt - Comm/ Indus 6,303 - 1,233 - 10,000 10,000 Charges for Current Services 34,205 58,207 37,595 40,000 40,000 60,000 255 - CAPITAL GROWTH TOTAL 52,564 60,761 39,354 40,000 48,537 70,877 5075-032 Sr. Program - D99575 - 42,708 18,383 26,281 - - 5075-049 ADA Sidewalk - - - 105,126 - 407,782
5075-055 CDBG-CV Grant - 53,000 20,321 105,126 - -
Revenue From Other Agencies - 95,708 38,704 236,533 - 407,782 5501-003 Donations - Senior Meals 30,719 20,579 24,354 28,000 - 19,599 5550-000 Prior Year Adjustment - - - - - -
Other Revenue 30,719 20,579 24,354 28,000 - 19,599
260 - CDBG TOTAL 30,719 116,287 63,058 264,533 - 427,381 4800-000 Interest Income 1,394 2,465 669 - 3,278 4,177
4802-000 Gain / Loss on Investments 38 181 - - - -
4805-000 Unrealized Gain / Loss 1,408 (1,832) - - - -
Use of Money & Property 2,839 814 669 - 3,278 4,177
5075-001 Asset Forfeiture - DOJ 140,941 76,501 30,813 - - - Revenue From Other Agencies 140,941 76,501 30,813 - - - 270 - ASSET FORFEITURE TOTAL 143,780 77,315 31,482 - 3,278 4,177 4800-000 Interest Income 8,017 4,723 1,279 2,500 7,116 9,066 4802-000 Gain / Loss on Investments 110 298 - - - -
4805-000 Unrealized Gain / Loss 4,105 (3,013) - - - -
Use of Money & Property 12,231 2,008 1,279 2,500 7,116 9,066 5005-000 State Grant - COPS (AB3229) 155,948 156,727 161,285 100,000 220,000 224,500 Revenue From Other Agencies 155,948 156,727 161,285 100,000 220,000 224,500 272 - POLICE GRANTS - STATE TOTAL 168,179 158,735 162,564 102,500 227,116 233,566 4800-000 Interest Income - - - - - -
4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property - - - - - -
- - - - - -
245 - BIKE & PEDESTRIAN PATHS TOTAL
273 - POLICE SUBVENTIONS - CLEEP TOTAL
21 - 54

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 38

Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 4800-000 Interest Income 67 - - - - -
Use of Money & Property 67 - - - - -
5036-000 Homeland Security Grant - - - 44,369 - -
Revenue From Other Agencies - - - 44,369 - -
67 - - 44,369 - -
4800-000 Interest Income 9,414 3,831 2,675 6,000 11,582 14,757 Use of Money & Property 9,414 3,831 2,675 6,000 11,582 14,757 5200-008 Park Impact Fees 187,167 164,527 103,108 160,000 100,000 160,000 Charges for Current Services 187,167 164,527 103,108 160,000 100,000 160,000 275 - PARK IMPACT FEE 187,167 164,527 103,108 160,000 111,582 174,757 4800-000 Interest Income 78 24 13 - 79 101
Use of Money & Property 78 24 13 - 79 101
5071-015 Historic Preservation Grant - - 40,000 - - -
Revenue From Other Agencies - - 40,000 - - -
78 24 40,013 - 79 101
5071-016 HSIP Grant - 2,090 163 554,365 69,397 307,862
Revenue From Other Agencies - 2,090 163 554,365 69,397 307,862 277 - HSIP GRANT TOTAL - 2,090 163 554,365 69,397 307,862 5071-001 Miscellaneous Grant - State - - - - - 4,000
Revenue From Other Agencies - - - - - 4,000
278 - HOUSING ELEMENT GRANT TOTAL - - - - - 4,000
5071-000 Miscellaneous Grant - State - - - - - 368,445
Revenue From Other Agencies - - - - - 368,445
281 - CA STATE LIBRARY BUILDING GRANT TOTAL - - - - - 368,445 4800-000 Interest Income 154 29 - 2,000 - -
4802-000 Gain / Loss on Investments 2 2 - - - -
4805-000 Unrealized Gain / Loss 71 (18) - - - -
Use of Money & Property 227 13 - 2,000 - -
5275-001 Green Fees / Mini Golf 642,207 1,111,553 945,801 963,000 696,000 997,500 5275-002 Range 312,210 564,930 359,545 540,000 478,000 536,000 5275-003 Golf Shop 51,627 43,937 50,203 86,700 65,000 71,850 5275-004 Food 41,475 36,750 25,987 33,200 28,000 31,700 5275-005 Filming 27,364 9,964 8,767 9,700 12,000 12,600 Charges for Current Services 1,074,883 1,767,133 1,390,303 1,632,600 1,279,000 1,649,650 1,075,110 1,767,146 1,390,303 1,634,600 1,279,000 1,649,650 4800-000 Interest Income - - - - - -
4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property - - - - - -
- - - - - -
4800-000 Interest Income 9,453 6,969 - - - -
4802-000 Gain / Loss on Investments 291 759 - - - -
4805-000 Unrealized Gain / Loss 10,839 (7,682) - - - -
Use of Money & Property 20,583 46 - - - -
20,583 46 - - - -
9911-000 Transfers from Other Fund - - - - - -
Transfers In - - - - - -
- - - - - -
4800-000 Interest Income 29,375 26,394 77,718 70,000 333,291 607,678 4802-000 Gain / Loss on Investments - 2,824 (4,019) - - - 4805-000 Unrealized Gain / Loss (5,938) (28,576) (312,648) - - - Use of Money & Property 23,437 642 (238,949) 70,000 333,291 607,678 5320-000 Water Sales 10,816,540 11,508,051 12,102,176 12,572,000 9,296,044 12,572,000 5325-000 Standby Service Charge 26,097 129,569 67,649 74,800 42,389 74,800 5370-000 Penalty - Water/Rubbish 16,256 - - - - -
5327-000 Efficiency Fee 103,157 (9) - - - -
5330-000 Private Fire Service 47,294 42,444 37,491 46,795 31,332 30,000 5335-000 Water Impact Fees - - - - - -
Charges for Current Services 11,009,343 11,680,055 12,207,315 12,693,595 9,369,765 12,676,800 274 - HOMELAND SECURITY GRANT TOTAL
276 - HISTORIC PRESERVATION GRANT TOTAL
295-ARROYO SECO GOLF COURSE TOTAL
310 - SEWER CAPITAL PROJECTS TOTAL
327 - 2000 TAX ALLOCATION BONDS TOTAL
400 - CAPITAL IMPROVEMENT PROJECTS FUND
21 - 55

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 39
Actual Actual Actual Budgeted Estimated Proposed
Acct Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 5360-000 Rubbish Clearing (10,122) - (8) - - -
5400-000 Sale of Property - - - - - -
5430-000 Damage to City Property - - - - - -
5505-000 Miscellaneous 596,727 - 9,302,561 - - -
5510-000 Misc Service Revenue 13,037 22,001 15,408 5,000 11,287 8,500 5525-000 Yard Waste - - - - - -
5530-000 Rubbish Billing Fees - - - - - -
5540-000 Service Fees 13,449 2,735 (81) 10,000 2,167 10,000 5550-000 Prior Year Adjustment - - - - - -
5560-000 Sewer Billing Fees 23,006 - - 30,000 - 30,000
Other Revenue 636,096 24,736 9,317,881 45,000 13,453 48,500 5071-007 Water Quality Authority - - - - - -
5071-019 Federal Grant - EPA 90,833 - - - - -
5071-020 Prop 68 Groundwater Remediation Grant - - - 2,200,000 - 2,200,000 5586-000 Loan Proceeds - - - - - -
Revenue From Other Agencies 90,833 - - 2,200,000 - 2,200,000 500 - WATER TOTAL 11,759,710 11,705,433 21,286,247 15,008,595 9,716,510 15,532,978 4800-000 Interest Income 13,883 4,100 2,714 - 13,467 17,158 Use of Money & Property 13,883 4,100 2,714 - 13,467 17,158 5327-000 Efficiency Fee 105,232 215,966 203,565 225,000 148,817 225,000 Charges for Current Services 105,232 215,966 203,565 225,000 148,817 225,000 5071-003 Miscellaneous Grants - 30,604 - 40,000 - 40,000 Revenue From Other Agencies - 30,604 - 40,000 - 40,000
5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
503 - WATER EFFICIENCY FUND 119,115 250,670 206,280 265,000 162,284 282,158 4800-000 Interest Income 2,799 - 197 - - -
Use of Money & Property 2,799 - 197 - - -
2,799 - 197 - - -
4800-000 Interest Income 23,940 29,030 18,063 - - -
Use of Money & Property 23,940 29,030 18,063 - - -
506 - SRF LOAN - WATER TOTAL 23,940 29,030 18,063 - - - 4800-000 Interest Income 13,182 4,262 3,139 10,000 15,047 19,172 4802-000 Gain / Loss on Investments - - - - - -
4805-000 Unrealized Gain / Loss - - - - - -
Use of Money & Property 13,182 4,262 3,139 10,000 15,047 19,172 5335-000 Water Impact Fees (25,955) 121,331 66,383 180,000 57,051 180,000 5336-000 Sewer Impact Fees 17,252 5,112 6,975 10,000 3,604 10,000 Charges for Current Services (8,703) 126,443 73,358 190,000 60,655 190,000 5550-000 Prior Year Adjustment - - - - - -
Other Revenue - - - - - -
4,479 130,705 76,496 200,000 75,702 209,172
4800-000 Interest Income 1,842 - 7 - - -
4802-000 Gain / Loss on Investments - - - - - -
Use of Money & Property 1,842 - 7 - - -
550 - PUBLIC FINANCING TOTAL 1,842 - 7 - - -
4800-000 Interest Income 1,987 - - - 196,500 196,600
Use of Money & Property 1,987 - - - 196,500 196,600
4000-000 Property Tax - Current Secured 193,700 285,849 172,383 196,500 - - Property Tax 193,700 285,849 172,383 196,500 - -
927 - REDEV. OBLIGATIONS TOTAL 195,687 285,849 172,383 196,500 196,500 196,600 CITYWIDE TOTAL 50,126,258 59,990,586 71,050,222 75,456,389 64,212,502 73,598,224 505 - 2016 WATER REVENUE BONDS TOTAL
510 - WATER & SEWER IMPACT FEES TOTAL
21 - 56

CITY OF SOUTH PASADENA REVENUE DETAIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 40
21 - 57
21 - 58

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 41
Expenditure Summary by Fund
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 101 Wages & Benefits 19,457,515 22,108,355 25,216,188 24,289,564 24,177,311 27,009,805 101 Operations & Maintenance 6,677,254 5,875,483 7,495,907 12,678,219 11,177,997 12,182,249 101 Capital Outlay 95,613 39,802 13,005 305,400 155,900 258,000 101 Other Expenses - - - - - -
101 Transfer Out - - - - - -
101 Capital Projects - - 795,000 - 170,000 -
101 - General Fund Total 26,230,381 28,023,640 32,725,100 38,068,183 35,681,208 39,450,055 103 Wages & Benefits - - - - - -
103 Operations & Maintenance 2,941,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 103 Capital Outlay - - - - - -
103 Other Expenses - - - - - -
103 Transfer Out - - - - - -
103 Capital Projects - - - - - -
103 - Insurance Fund Total 2,941,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 104 Wages & Benefits - - - - - -
104 Operations & Maintenance - - - - - -
104 Capital Outlay - - - - - -
104 Other Expenses - - - - - -
104 Transfer Out - - - - - -
104 Capital Projects 998,213 150,934 2,298,445 15,491 55,183 - 104 - Street Improvements
Program Total 998,213 150,934 2,298,445 15,491 55,183 - 105 Wages & Benefits - - - - - -
105 Operations & Maintenance (12,802) - 143,000 - 120,000 531,502 105 Capital Outlay 42,645 77,691 120,000 942 - -
105 Other Expenses - - - - - -
105 Transfer Out - - - - - -
105 Capital Projects 493,994 458 102,245 1,011,000 111,853 - 105 - Facilities & Equip.

Replacement Total 30,301 571,685 103,187 1,274,000 231,853 531,502 108 Wages & Benefits - - - - - -
108 Operations & Maintenance - - - - - -
108 Capital Outlay - - - - - -
108 Other Expenses - - - - - -
108 Transfer Out - - - - - -
108 Capital Projects - - 338,483 - 100,000 -
108 - SR110 General Fund
Reserve Total - - 338,483 - 100,000 -
110 Wages & Benefits - - - - - -
110 Operations & Maintenance - - - 1,000 1,000 1,000
110 Capital Outlay - - - - - -
110 Other Expenses - - - - - -
110 Transfer Out - - - - - -
110 Capital Projects - - - - - -
110 - OPEB Trust Fund Total - - - 1,000 1,000 1,000
21 - 59

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 42

Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 205 Wages & Benefits 236,150 187,334 220,062 481,713 377,255 687,234 205 Operations & Maintenance 107,328 63,453 57,560 135,741 124,000 301,041 205 Capital Outlay - 64,500 - 176,600 169,999 -
205 Other Expenses - - - - - -
205 Transfer Out - - - - - -
205 Capital Projects - - - - 24,995 -
205 - Prop "A" Total 343,478 315,286 277,622 794,054 696,249 988,275 206 Wages & Benefits - - - - - -
206 Operations & Maintenance - - 5,547,392 - 2,277,911 3,498,717 206 Capital Outlay - - 282,608 - 282,608 -
206 Other Expenses - - - - - -
206 Transfer Out - - - - - -
206 Capital Projects - - - - - -
206 - SLFRF Fund Total - - 5,830,000 - 2,560,519 3,498,717 207 Wages & Benefits 177,463 200,295 157,583 201,462 152,849 - 207 Operations & Maintenance 76,298 82,684 116,730 106,323 87,400 - 207 Capital Outlay - - - - - -
207 Other Expenses - - - - - -
207 Transfer Out - - - - - -
207 Capital Projects 11,460 - 21,090 322,450 36,550 -
207 - Prop "C" Total 253,761 294,439 295,403 630,235 276,799 - 208 Wages & Benefits - - - - - -
208 Operations & Maintenance - - - - - -
208 Capital Outlay - - - - - -
208 Other Expenses - - - - - -
208 Transfer Out - - - - - -
208 Capital Projects 223,956 125,801 18,100 - - -
208 - TEA/Metro Total 223,956 125,801 18,100 - - -
210 Wages & Benefits 455,309 424,165 420,465 527,144 481,228 586,758 210 Operations & Maintenance 146,680 74,703 410,511 664,222 354,922 653,922 210 Capital Outlay 18,806 77,123 - - - -
210 Other Expenses 354,601 46,183 242,092 - - -
210 Transfer Out - - - - - -
210 Capital Projects 17,370 473,091 570,000 - - -
210 - Sewer Total 992,767 1,095,266 1,073,068 1,761,366 836,150 1,240,680 213 Wages & Benefits - - - - - -
213 Operations & Maintenance - - - - - -
213 Capital Outlay - - - - - -
213 Other Expenses - - - - - -
213 Transfer Out - - - - - -
213 Capital Projects - - 160,000 - 50,000 -
213 - SB2 Planning Grant Total - - 160,000 - 50,000 -
21 - 60

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 43
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 214 Wages & Benefits - - - - - -
214 Operations & Maintenance - - - - - -
214 Capital Outlay - - - - - -
214 Other Expenses - - - - - -
214 Transfer Out - - - - - -
214 Capital Projects 3,211 - - - - -
214 - Rogan HR5394 Grant
Total 3,211 - - - - -
215 Wages & Benefits 163,405 199,179 207,461 258,831 157,933 237,782 215 Operations & Maintenance 669,453 682,020 970,666 1,412,450 1,140,350 1,447,900 215 Capital Outlay - - 15,923 30,000 30,000 30,000
215 Other Expenses - - - - - -
215 Transfer Out - - - - - -
215 Capital Projects 50,000 50,000 75,000 - - -
215 - Street Light & Landscape
Total 882,858 931,199 1,269,049 1,701,281 1,328,283 1,715,682 218 Wages & Benefits - - - - - -
218 Operations & Maintenance 73 - - - - -
218 Capital Outlay 55,038 35,924 - - - -
218 Other Expenses - - - - - -
218 Transfer Out - - - - - -
218 Capital Projects - - - - - -
218 - Clean Air Act Total 55,111 35,924 - - - -
219 Wages & Benefits - - - - - -
219 Operations & Maintenance - - - - - -
219 Capital Outlay - - - - - -
219 Other Expenses - - - - - -
219 Transfer Out - - - - - -
219 Capital Projects - - - - - -
219 - CalRecycle Local Asst.

Grant Total - - - - - -
220 Wages & Benefits - - - - - -
220 Operations & Maintenance 109,500 107,000 105,500 112,000 112,000 110,500 220 Capital Outlay - - - - - -
220 Other Expenses - - - - - -
220 Transfer Out - - - - - -
220 Capital Projects - - - - - -
220 - Business Improvement
Tax Total 109,500 107,000 105,500 112,000 112,000 110,500 226 Wages & Benefits - - - - - -
226 Operations & Maintenance 8,987 9,650 9,052 15,000 9,100 15,000 226 Capital Outlay - - - - - -
226 Other Expenses - - - - - -
226 Transfer Out - - - - - -
226 Capital Projects - - - - - -
226 - Mission Meridian Public
Garage Total 8,987 9,650 9,052 15,000 9,100 15,000
21 - 61

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 44
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 227 Wages & Benefits - - - - - -
227 Operations & Maintenance 55,222 51,743 44,493 196,500 200,193 200,600 227 Capital Outlay - - - - - -
227 Other Expenses - - - - - -
227 Transfer Out - - - - - -
227 Capital Projects - - - - - -
227 - Successor Agency to
CRA Total 55,222 51,743 44,493 196,500 200,193 200,600
228 Wages & Benefits - - - - - -
228 Operations & Maintenance 15,199 10,361 11,700 373 11,700 16,200 228 Capital Outlay - - - - - -
228 Other Expenses - - - - - -
228 Transfer Out - - - - - -
228 Capital Projects - - - - - -
228 - Housing Authority Total 15,199 10,361 11,700 373 11,700 16,200 230 Wages & Benefits 443,708 469,132 497,374 679,918 603,075 925,061 230 Operations & Maintenance 128,122 88,920 115,888 362,500 233,100 358,700 230 Capital Outlay 25,185 - - 65,000 - 65,000
230 Other Expenses - - - - - -
230 Transfer Out - - - - - -
230 Capital Projects - - 200,000 - - -
230 - State Gas Tax Total 571,830 583,237 613,262 1,307,418 836,175 1,348,761 232 Wages & Benefits - - - - - -
232 Operations & Maintenance 42,632 27,957 54,329 106,000 61,500 118,000 232 Capital Outlay - - - - - -
232 Other Expenses - - - - - -
232 Transfer Out - - - - - -
232 Capital Projects - - - - - -
232 - County Park Bond Total 42,632 27,957 54,329 106,000 61,500 118,000 233 Wages & Benefits - - 71,376 - 44,927 78,472
233 Operations & Maintenance - - - - - 50,000
233 Capital Outlay - - - - - -
233 Other Expenses - - - - - -
233 Transfer Out - - - - - -
233 Capital Projects 270,116 343,453 31,773 300,000 - - 233 - Measure R Total 270,116 343,453 31,773 371,376 44,927 128,472 234 Wages & Benefits - - - - - -
234 Operations & Maintenance - - - - - -
234 Capital Outlay - - - - - -
234 Other Expenses - - - - - -
234 Transfer Out - - - - - -
234 Capital Projects - - 475,000 - - -
234 - LACMTA Measure M MAT
Total - - 475,000 - - -
21 - 62

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 45
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 236 Wages & Benefits - - - 71,376 44,927 78,472
236 Operations & Maintenance - - 100,000 - 35,000 150,000 236 Capital Outlay - - - - - -
236 Other Expenses - - - - - -
236 Transfer Out - - - - - -
236 Capital Projects 86,000 - 250,000 - 72,435 -
236 - Measure M Total 86,000 - 421,376 - 152,362 228,472 237 Wages & Benefits - - - - - -
237 Operations & Maintenance - - - - - -
237 Capital Outlay - - - - - -
237 Other Expenses - - - - - -
237 Transfer Out - - - - - -
237 Capital Projects 462,291 451,157 585,093 - - -
237 - Road Maint. & Rehab.

Acct. Total 462,291 451,157 585,093 - - -
238 Wages & Benefits - - - - - -
238 Operations & Maintenance - - - - - -
238 Capital Outlay 20,000 - - - - -
238 Other Expenses - - - - - -
238 Transfer Out - - - - - -
238 Capital Projects 121,567 1,151 - - 4,550 -
238 - MSRC Grant Total 141,567 1,151 - - 4,550 -
239 Wages & Benefits 35,811 26,481 21,886 35,270 30,608 57,138 239 Operations & Maintenance 51,641 16,074 72,809 255,000 255,000 256,000 239 Capital Outlay - - - - - -
239 Other Expenses - - - - - -
239 Transfer Out - - - - - -
239 Capital Projects 21,335 - - 5,000 - -
239 - Measure W Total 108,787 42,555 94,695 295,270 285,608 313,138 240 Wages & Benefits - - - - - -
240 Operations & Maintenance - - - - - -
240 Capital Outlay - - - - - -
240 Other Expenses - - - - - -
240 Transfer Out - - - - - -
240 Capital Projects - - 250,000 - - -
240 - Measure M MSP Total - - 250,000 - - -
241 Wages & Benefits 77,957 38,582 50,982 57,083 - -
241 Operations & Maintenance - - - - - -
241 Capital Outlay - - - - - -
241 Other Expenses - - - - - -
241 Transfer Out - - - - - -
241 Capital Projects - - - - - -
241 - Measure H Total 77,957 38,582 50,982 57,083 - -
21 - 63

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 46
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 242 Wages & Benefits - - - - - -
242 Operations & Maintenance - - - - - -
242 Capital Outlay - - - - - -
242 Other Expenses - - - - - -
242 Transfer Out - - - - - -
242 Capital Projects 148,350 44,618 8,076 - 17,093 -
242 - Prop C Exchange Funds
Total 148,350 44,618 8,076 - 17,093 -
243 Wages & Benefits - - - - - -
243 Operations & Maintenance - - - - - -
243 Capital Outlay - - - - - -
243 Other Expenses - - - - - -
243 Transfer Out - - - - - -
243 Capital Projects - - - - - -
243 - LACMTA Measure M MAT
Total - - - - - -
245 Wages & Benefits - - - - - -
245 Operations & Maintenance - - - - - -
245 Capital Outlay - - - - - -
245 Other Expenses - - - - - -
245 Transfer Out - - - - - -
245 Capital Projects 38,041 10,252 - 25,000 - -
245 - Bike & Pedestrian Paths
Total 38,041 10,252 - 25,000 - -
247 Wages & Benefits - - - - - -
247 Operations & Maintenance - - - 50,000 - 45,000
247 Capital Outlay - - - - - -
247 Other Expenses - - - - - -
247 Transfer Out - - - - - -
247 Capital Projects - - - - - -
247 - SGVCOG Grant Total - - - 50,000 45,000 -
248 Wages & Benefits - - - - - -
248 Operations & Maintenance - - - - - -
248 Capital Outlay - - - - - -
248 Other Expenses - - - - - -
248 Transfer Out - - - - - -
248 Capital Projects 163,178 7,830 - - - -
248 - BTA Grants Total 163,178 7,830 - - - -
249 Wages & Benefits - - - - - -
249 Operations & Maintenance 10,745 - 301,052 - - -
249 Capital Outlay - - - - - -
249 Other Expenses - - - - - -
249 Transfer Out - - - - - -
249 Capital Projects - - - - - -
249 - Golden Streets Grant
Total 10,745 - 301,052 - - -
21 - 64

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 47
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 255 Wages & Benefits - - - - - -
255 Operations & Maintenance - - - - - -
255 Capital Outlay - - - - - -
255 Other Expenses - - - - - -
255 Transfer Out - - - - - -
255 Capital Projects - - 450,000 - 100,000 -
255 - Capital Growth Total - - 450,000 - 100,000 -
260 Wages & Benefits - - - - - -
260 Operations & Maintenance 31,026 62,980 65,950 26,281 - 19,599 260 Capital Outlay - - - - - -
260 Other Expenses - - - - - -
260 Transfer Out - - - - - -
260 Capital Projects - - 321,723 - - -
260 - CDBG Total 31,026 62,980 65,950 348,004 - 19,599
270 Wages & Benefits - - - - - -
270 Operations & Maintenance - - 20,100 10,000 10,000 10,000 270 Capital Outlay - - - 50,000 50,000 50,000
270 Other Expenses - - - - - -
270 Transfer Out - - - - - -
270 Capital Projects - - - - - -
270 - Asset Forfeiture Total - - 20,100 60,000 60,000 60,000 272 Wages & Benefits - - - - - -
272 Operations & Maintenance - - - - - -
272 Capital Outlay 24,100 24,478 136,767 130,000 130,000 178,011 272 Other Expenses - - - - - -
272 Transfer Out - - - - - -
272 Capital Projects - - - - - -
272 - Police Grants - State
(COPS) Total 24,100 24,478 136,767 130,000 130,000 178,011 273 Wages & Benefits - - - - - -
273 Operations & Maintenance - - - - - -
273 Capital Outlay - - - - - -
273 Other Expenses - - - - - -
273 Transfer Out - - - - - -
273 Capital Projects - - - - - -
273 - Police Subventions -
CLEEP Total - - - - - -
274 Wages & Benefits - - - - - -
274 Operations & Maintenance - - - - - -
274 Capital Outlay - 125,360 - 1,240 - -
274 Other Expenses - - - - - -
274 Transfer Out - - - - - -
274 Capital Projects - - - - - -
274 - Homeland Security Grant
Total - 125,360 - 1,240 - -
21 - 65

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 48

Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 275 Wages & Benefits - - - - - -
275 Operations & Maintenance 18,050 - 15,035 - - -
275 Capital Outlay - - - - - -
275 Other Expenses - - - - - -
275 Transfer Out - - - - - -
275 Capital Projects - - 876,255 - 51,255 -
275 - Park Impact Fees Total 18,050 - 15,035 876,255 51,255 - 277 Wages & Benefits 270 - - - - -
277 Operations & Maintenance - - - - - -
277 Capital Outlay - - - - - -
277 Other Expenses - - - - - -
277 Transfer Out - - - - - -
277 Capital Projects - - 554,365 - 372,256 -
277 - HSIP Grant Total 270 - 554,365 - 372,256 -
278 Wages & Benefits - - - - - -
278 Operations & Maintenance - - - - - -
278 Capital Outlay - - - - - -
278 Other Expenses - - - - - -
278 Transfer Out - - - - - -
278 Capital Projects - - - - - -
278 - Housing Element Grant
Total - - - - - -
295 Wages & Benefits - - - - - -
295 Operations & Maintenance 976,192 1,077,602 1,259,720 1,298,815 1,317,475 1,245,087 295 Capital Outlay - - - - - -
295 Other Expenses 54,372 53,791 50,784 - - -
295 Transfer Out - - - - - -
295 Capital Projects - - 750,000 - 19,407 -
295 - Arroyo Seco Golf Course
Total 1,030,564 1,131,393 1,310,504 2,048,815 1,336,882 1,245,087 310 Wages & Benefits - 0 - - - -
310 Operations & Maintenance 196,987 184,839 183,383 425,808 425,808 425,808 310 Capital Outlay - - - - - -
310 Other Expenses - - - - - -
310 Transfer Out - - - - - -
310 Capital Projects - - - - - -
310 - Sewer Capital Projects
Total 196,987 184,839 183,383 425,808 425,808 425,808
327 Operations & Maintenance - - - - - -
327 Capital Outlay - - - - - -
327 Other Expenses - - - - - -
327 Transfer Out - - - - - -
327 Capital Projects - - - - - -
327 - 2000 Tax Allocation
Bonds Total - - - - - -
21 - 66

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 49
Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 400 Operations & Maintenance - - - - - -
400 Capital Outlay - - - - - -
400 Other Expenses - - - - - -
400 Transfer Out - - - - - -
400 Capital Projects - - - - 16,368,071 -
400 - Capital Improvement
Projects Fund - - - - 16,368,071 -
500 Wages & Benefits 1,649,908 1,710,650 1,905,784 2,079,506 1,926,984 2,219,369 500 Operations & Maintenance 3,046,082 3,293,633 3,787,602 5,982,111 5,051,471 6,874,551 500 Capital Outlay 56,579 32,708 18,379 460,000 720,000 - 500 Other Expenses 1,915,651 999,203 1,840,220 - - -
500 Transfer Out - - - - - -
500 Capital Projects 188,163 10,061 (49,624) 2,958,000 55,000 - 500 - Water Total 6,856,382 6,046,255 7,502,362 7,033,455 11,479,617 9,813,920 502 Wages & Benefits - - - - - -
502 Operations & Maintenance - - - - - -
502 Capital Outlay - - - - - -
502 Other Expenses - - - - - -
502 Transfer Out - - - - - -
502 Capital Projects - - - - - -
502 - Water Rate Stabilization
Fund Total - - - - - -
503 Wages & Benefits 107,314 102,376 135,019 51,196 98,768 165,242 503 Operations & Maintenance 20,909 25,678 24,737 159,200 75,425 159,200 503 Capital Outlay - - - - - 40,000
503 Other Expenses - - - - - -
503 Transfer Out - - - - - -
503 Capital Projects 31,453 50,839 120,000 - - -
503 - Water Efficiency Fund
Total 159,676 178,893 159,756 330,396 174,193 364,442
505 Operations & Maintenance 1,622,075 1,595,899 1,571,200 2,501,050 2,500,300 2,501,050 505 Transfer Out - - - - - -
505 - 2016 Water Revenue
Bonds Total 1,622,075 1,595,899 1,571,200 2,501,050 2,500,300 2,501,050 506 Operations & Maintenance 33,229 104,607 101,869 264,966 264,966 264,966 506 Transfer Out - - - - - -
505 - 2016 Water Revenue
Bonds Total 33,229 104,607 101,869 264,966 264,966 264,966 510 Wages & Benefits - - - - - -
510 Operations & Maintenance - - - - - -
510 Capital Outlay - - - - - -
510 Other Expenses - - - - - -
510 Transfer Out - - - - - -
510 Capital Projects - - - - - -
510 - Water & Sewer Impact
Fees Total - - - - - -
21 - 67

CITY OF SOUTH PASADENA EXPENDITURE BY FUND
PROPOSED BUDGET | FISCAL YEAR 2023-24 50

Actual Actual Actual Budgeted Estimated Proposed
Fd Category/Fund 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 550 Wages & Benefits - - - - - -
550 Operations & Maintenance 145,642 129,376 117,376 531,676 531,676 529,276 550 Capital Outlay - - - - - -
550 Other Expenses - - - - - -
550 Transfer Out - - - - - -
550 Capital Projects - - - - - -
550 - Public Financing
Authority Total 145,642 129,376 117,376 531,676 531,676 529,276 927 Wages & Benefits - - - - - -
927 Operations & Maintenance - - - 196,500 - 196,600
927 Capital Outlay - - - - - -
927 Other Expenses - - - - - -
927 Transfer Out - - - - - -
927 Capital Projects - - - - - -
927 - Redev. Oblig. Retirement
Total - - - 196,500 - 196,600
CITYWIDE TOTAL 44,931,828 45,351,443 52,677,028 79,734,166 61,416,031 85,483,149 21 - 68

CITY OF SOUTH PASADENA REVENUE SUMMARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 51
General Fund Revenue Summary
Actual Actual Actual Budgeted Estimated Proposed
Revenue Category 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Property Taxes 15,491,557 16,773,318 17,906,070 18,140,368 18,537,792 19,700,384 Assessments & Special Taxes 342,237 347,931 364,223 360,000 360,000 375,149 Sales Taxes 2,864,474 5,132,645 6,096,613 6,346,000 6,311,321 6,478,033 Utility Users Taxes 3,445,454 3,738,531 3,875,268 4,299,703 4,063,103 4,352,462 Franchise Fees 950,130 1,200,408 1,289,532 1,217,000 1,217,000 1,271,477 License & Permits 861,697 808,280 814,081 903,280 764,777 796,200 Fines & Forfeitures 264,601 143,449 52,291 140,000 56,500 58,000 Use of Money & Property 989,984 4,788,970 (495,381) 508,500 894,109 1,345,014 Other Agencies 64,239 955,205 179,525 6,489,295 235,634 475,500 Current Services 2,985,842 3,079,621 3,836,129 3,877,200 3,624,263 4,141,520 All Other Revenues 74,367 183,717 250,501 84,500 40,743 86,108 Reimbursement From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 Total GF Revenues 28,817,965 37,635,460 34,652,238 42,849,230 36,588,626 39,563,231 21 - 69
21 - 70

CITY OF SOUTH PASADENA EXPENDITURE SUMMARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 52
General Fund Expenditure Summary
Actual Actual Actual Budgeted Estimated Proposed
Department/Program Exp 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 City Council 45,401 35,890 45,446 49,194 71,388 81,903
City Manager 1,512,868 1,577,656 1,815,368 1,201,339 1,116,593 1,274,785 Management Services
Management Services - 6,615 - 480,230 415,995 496,105
City Clerk 113,311 115,512 470,283 - 389,517 447,319
Elections 185,743 76,843 93,242 166,000 110,809 63,900
Human Resources 324,830 350,761 898,923 - 905,818 915,553 Transportation Planning 12,835 287 90 - - -
Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 Information Systems 573,881 541,110 833,200 - 889,657 1,151,511 Finance
Finance 755,116 871,011 1,040,325 1,203,880 1,144,568 1,050,473 City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239
Non-Dept/Overhead 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444 Police 9,171,740 11,384,907 10,400,998 11,032,589 11,020,087 11,512,034 Fire
Fire 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602 Emergency Preparedness 91,913 31,932 46,904 55,000 51,000 55,000 Public Works - - - - - -
Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 Environmental Services 54 55,009 653 304,980 140,241 207,480 Park Maintenance 497,591 476,793 581,680 1,086,294 504,755 975,901 Facilities Maintenance 799,206 826,985 901,702 1,171,959 907,533 1,344,778 Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Community Services
Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 Community Services 172,667 217,223 276,302 356,440 421,305 373,413 Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 Capital Projects - - - 170,000 - -
Total GF Expenditures 26,230,381 28,023,640 32,725,100 37,273,183 35,681,208 39,450,055 21 - 71
21 - 72

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 53
Capital Improvement Projects

FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24
Project No. Project Name Budget Projected Carryovers Additions Budget General Building & Facilities
9206 825 Mission Yard Security Gate 160,000 - 160,000 - 160,000 9224 Citywide Facility Repair 150,000 33,729 116,271 250,000 366,271 9226 FD Front Bay Door Replacement 80,000 - 80,000 - 80,000 9229 PD Locker/Restroom Improvement 180,000 - 180,000 10,000 190,000 9230 PD Improvements 16,000 - 16,000 1,000 17,000
9231 PD Briefing Room Update 18,000 - 18,000 1,000 19,000 9232 PD1st Floor Inter Paint/Drywal 12,000 - 12,000 1,000 13,000 9242 War Memorial Audio/Vis. Equipm 50,000 - 50,000 (50,000) - 9269 War Memorial HVAC Repairs 25,000 - 25,000 - 25,000 9273 Rec. Facilities Key System 75,000 - 75,000 (75,000) - 9404 Citywide Facilities Assessment/ Security Enhancement 200,000 73,124 126,876 100,000 226,876 New FD Diesel Exhaust System Replacement - - 50,000 - 50,000 New Senior Center Flooring - - 60,000 - 60,000
Subtotal General Building & Facilities 966,000 106,853 859,147 348,000 1,207,147 Housing Authority
New 308 San Pascual Residence Improvements - - 30,000 - 30,000 Subtotal Housing Authority - - 30,000 - 30,000
Information Technology
9149 VoiP Phone System Installation 200,000 20,000 180,000 - 180,000 9186 CD Permit Management Software 310,000 50,000 260,000 - 260,000 9187 CD Record Scan & Doc Managmnt 45,000 - 45,000 (45,000) - 9407 CMMS/Work Order System/GIS 120,000 5,000 115,000 - 115,000 New Agenda Management System - - 50,000 - 50,000
New City Website System & Design - - 60,000 - 60,000
Subtotal Information Technology 675,000 75,000 600,000 65,000 665,000 Library
9301 Library HVAC Repairs 25,000 5,000 20,000 234,100 254,100 9322 Library ADA Ramp, Light. & Imp 20,000 - 20,000 - 20,000 9405 Library Security Camera System 20,000 - 20,000 - 20,000 New Library Facility Improvements - 100,514 - 100,514
New Library Roof - 291,781 - 291,781
New Library Master Plan - - - -
Subtotal Library 65,000 5,000 60,000 626,395 686,395
Community Services & Parks
9033 Grevalia&Berkshire Pocket Park 876,255 51,255 825,000 - 825,000 9157 Golf Course Netting Replacemen 750,000 19,407 730,593 - 730,593 9263 Pocket Park Construction - - - - -
New Parks Master Plan - - 150,000 - 150,000
New Snake Trail Improvements - - 50,000 - 50,000
Subtotal Community Services & Parks 1,626,255 70,662 1,555,593 200,000 1,755,593 Sewer
9408 Sewer Sys. Rep., Rehab&Replace 500,000 25,000 475,000 - 475,000 Subtotal Sewer 500,000 25,000 475,000 - 475,000
Stormwater
9364 Rio Hondo LRS Alham, Wash Trtm 5,000 - 5,000 - 5,000 New Huntington Drive Green Street - - 250,000 - 250,000 New City Hall Stormwater Project 500,000 - 500,000 - 500,000 New Arroyo Seco San Rafael & San Pascual Projects - - 437,500 - 437,500 Subtotal Stormwater 505,000 - 505,000 687,500 1,192,500 Streets
9203 Street Repairs - 2023 3,958,538 72,435 3,886,103 - 3,886,103 9264 ADA Sidewalk Repairs 321,723 25,000 296,723 111,059 407,782 Subtotal Streets 4,280,261 97,435 4,182,826 111,059 4,293,885 Sustainability
9188 City/Civic EV Charging System 350,000 100,000 250,000 102,700 352,700 9189 Arroyo Park EV Charging System 50,000 50,000 - - - 9402 EV Charging Station (MSRC) 13,650 13,650 - - -
9410 Climate Action Plan 120,000 - 120,000 - 120,000
Subtotal Sustainability 533,650 163,650 370,000 102,700 472,700 21 - 73

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 54
FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24
Project No. Project Name Budget Projected Carryovers Additions Budget Transportation & Traffic
9102 Fremont/Huntington MAT Project 475,000 - 475,000 - 475,000 9161 North-South Corridor ITS Dploy 788,483 200,000 588,483 640,365 1,228,848 9192 Fair Oaks Traffic Signal Const 482,568 469,526 13,042 - 13,042 9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv 50,000 - 50,000 - 50,000 9350 Pedestrian Crossing Devices 200,000 - 200,000 - 200,000 9351 Rect. Rapid Flashing Beacons 260,915 27,450 233,465 31,497 264,962 New Fremont/Huntington MIP Project - - 475,000 - 475,000 Subtotal Transportation & Traffic 2,256,966 696,976 1,559,990 1,146,862 2,706,852 Water
9300 Ann. Water Main Repairs 2,000,000 - 2,000,000 - 2,000,000 9348 Water Facil. Site Improvements 88,000 - 88,000 - 88,000 9349 Advanced Metering Infr. (AMI) 150,000 - 150,000 - 150,000 9409 Westside Reservoir 550,000 25,000 525,000 - 525,000 9411 Elevated Tanks-Raymond/Bilikie 120,000 - 120,000 - 120,000 Subtotal Water 2,908,000 25,000 2,883,000 - 2,883,000
Totals $ 14,316,132 $ 13,050,556 1,265,576 $ $ 3,317,516 $ 16,368,072 21 - 74

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 55
21 - 75

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 56
21 - 76

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 57
475,000 $ ‐ $ Total 5‐Year 3,997,500 $ 5179 9408 Sewer System Repair, Rehabilitation, & Replcm 500,000 25,000 475,000                    ‐                      810,000 878,000 820,000 1,014,500 3,997,500 500,000 25,000 475,000 ‐                      810,000 878,000 820,000 1,014,500 3,997,500 505,000 $ 687,500 $ Total 5‐Year 49,663,586 $ 5181 9364 Rio Hondo Load Redctn (LRS) Alhambra Wsh Tr 5,000                   ‐                   5,000                         ‐                      50,000 ‐                      ‐                      ‐                      55,000 5182 TBD Huntington Drive Green Street ‐ ‐                   ‐ 250,000 595,000 5,570,500 5,570,500 ‐                      11,986,000 TBD New City Hall Stormwater Project 500,000 ‐                   500,000 ‐                      ‐ ‐                      ‐                      ‐                      500,000 5180 New Arroyo Seco San Rafael & San Pascual Projects ‐ ‐                   ‐ 437,500 ‐ ‐                      ‐                      ‐                      437,500 5183 Future Lower Arroyo Seco Projects ‐                       ‐                   ‐ ‐                      2,305,000 8,723,362 8,723,362 14,433,362 34,185,086 5184 Future Camino Verde Pocket Park ‐ ‐                   ‐ ‐                      100,000 600,000 900,000 900,000 2,500,000 505,000 ‐                   505,000 687,500 3,050,000 14,893,862 15,193,862 15,333,362 49,663,586 4,182,826 $ 111,059 $ Total 5‐Year 12,773,885 $
5185 9203 Street Repavement & Repairs 3,958,538 72,435 3,886,103 ‐                      2,000,000 2,000,000 2,000,000 2,000,000 11,886,103 5186 9264 Sidewalk Replacement & Repairs 321,723 25,000 296,723 111,059 120,000 120,000 120,000 120,000 887,782 4,280,261 97,435 4,182,826 111,059 2,120,000 2,120,000 2,120,000 2,120,000 12,773,885 370,000 $ 102,700 $ Total 5‐Year 1,022,700 $
5103 9188 Civic Center/City Hall EV Charging Systems 350,000 100,000 250,000 102,700 ‐ ‐                      ‐                      ‐                      352,700 5188 9189 Arroyo Park EV Charging Systems 50,000 50,000 ‐ ‐                      ‐ ‐                      ‐                      ‐                      ‐ 5200 9410 Climate Action Plan 120,000 ‐                   120,000 ‐                      100,000 100,000 100,000 100,000 520,000 TBD 9402 EV Charging Stating (Fire Spt Lot) 13,650 13,650 ‐ ‐                      ‐ ‐                      ‐                      ‐                      ‐ 5187 TBD Civic Center/Mound Solar Panel Installation ‐ ‐                   ‐ ‐                      ‐ ‐                      ‐                      ‐                      ‐ 5189 TBD Urban Forest Master Plan ‐ ‐                   ‐ ‐                      150,000 ‐                      ‐                      ‐                      150,000 533,650 163,650 370,000 102,700 250,000 100,000 100,000 100,000 1,022,700 1,559,990 $ 1,146,862 $ Total 5‐Year 30,710,351 $
2008 9102 Fremont/Huntington (MAT) Mobility Active Tr 475,000              ‐                   475,000                    ‐                      1,214,580 3,149,702 1,216,878           ‐                      6,056,160 2002 9161 North‐South Corridor (Fair Oaks) ITS Deployme 788,483 200,000 588,483 640,365 4,662,358 4,662,358           ‐                      ‐                      10,553,563 TBD 9192 Fair Oaks Traffic Signal Const 482,568 469,526 13,042 ‐                      ‐ ‐                      ‐                      ‐                      13,042TBD 9278 Fair Oaks ITS Project ‐ ‐                   ‐ ‐                      ‐ ‐                      ‐                      ‐                      ‐ 5129 9290 Grevelia Street and Fair Oaks Avenue 50,000 ‐                   50,000 ‐                      150,000 ‐                      ‐                      ‐                      200,000 5130 9350 Pedestrian Crossing Devices 200,000 ‐                   200,000 ‐                      122,624 ‐                      ‐                      ‐                      322,624 1512 9351 Rectangular Rapid Flashing Beacons (Mission & 260,915 27,450 233,465 31,497                 ‐                       ‐                      ‐                      ‐                      264,962 TBD New Fremont/Huntington (MIP) Mobility Improvem ‐                       ‐                   ‐ 475,000 1,025,000 4,500,000 4,000,000 ‐                      10,000,000 5131 TBD Garfield Avenue and Monterey Road Traffic Si ‐ ‐                   ‐ ‐                      100,000 300,000 ‐                      ‐                      400,000 5132 TBD Columbia Street Striping and Signals ‐ ‐                   ‐ ‐                      300,000 ‐                      ‐                      ‐                      300,000 5133 TBD Orange Grove Avenue Project ‐ ‐                   ‐ ‐                      150,000 350,000 ‐                      ‐                      500,000 5135 TBD Citywide Mobility / Active Transport Plan Upd ‐ ‐                   ‐ ‐                      150,000 ‐   ‐                      ‐                      150,000 2007 9311 Fair Oaks SR‐110 Interchange On/Off‐Ramps ‐ ‐                   ‐ ‐                      300,000 500,000 ‐                      ‐                      800,000 5134 TBD Mission‐Merdian‐El Centro Bollard System ‐ ‐                   ‐ ‐                      ‐ 50,000 200,000 ‐                      250,000 5136 TBD Traffic Signal Controller & Cabinet Replaceme ‐ ‐                   ‐ ‐                      ‐ 300,000 300,000 300,000 900,000 2,256,966 696,976 1,559,990 1,146,862 8,174,562 13,812,060 5,716,878 300,000 30,710,351 Sewer
Stormwater
Streets
FY 23‐24 Total: $475,000
FY 23‐24 Total: $1,192,500
FY 23‐24 Total: $4,293,885
SustainabilityTransportation
& Traffic
FY 23‐24 Total: $2,706,852
FY 23‐24 Total: $472,700
21 - 77

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 58

2,883,000 $             ‐ $ Total 5‐Year 25,713,000 $
5190 9300 Water Main Pipeline Repairs 2,000,000           ‐                   2,000,000                 ‐                      1,000,000 1,000,000 1,000,000 1,000,000 6,000,000 5192 9348 Water Facility Site Improvements 88,000                 ‐                   88,000 ‐                      50,000 250,000 250,000 250,000 888,000 5193 9349 Advanced Metering Infrastructure (AMI) 150,000 ‐                   150,000 ‐                      300,000 1,000,000 1,000,000 ‐                      2,450,000 5110 9409 Westside Reservoir Design/Construction 550,000 25,000 525,000 ‐                      2,000,000 7,000,000 6,000,000 ‐    15,525,000 5191 9408 Raymond
& Bilikie Elevated Tanks Study
& Imp 120,000              ‐                   120,000 ‐                      ‐                      80,000 200,000 ‐                      400,000 5194 Future SCADA Upgrade ‐                       ‐                   ‐ ‐                      150,000 150,000 150,000 ‐                      450,000 2,908,000 25,000 2,883,000 ‐                      3,500,000 9,480,000 8,600,000 1,250,000 25,713,000 Water
FY 23‐24 Total: $2,883,000
21 - 78

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 59
CIP by Funding Source
FY 2022-23 Carryover Balance FY 2024 FY 2024
Project No. Project Name Projected Bdgt Balance Additions 9033 Grevalia&Berkshire Pocket Park 51,255 825,000 825,000 - 9102 Fremont/Huntington MAT Project - 475,000 475,000 - 9149 VoiP Phone System Installation 20,000 180,000 180,000 - 9157 Golf Course Netting Replacemen 19,407 730,593 730,593 - 9161 North-South Corridor ITS Dploy 200,000 588,483 640,365 1,228,848 9186 CD Permit Management Software 50,000 260,000 260,000 - 9187 CD Record Scan & Doc Managmnt - (45,000) 45,000 -
9188 City/Civic EV Charging System 100,000 250,000 102,700 352,700 9189 Arroyo Park EV Charging System 50,000 - - -
9192 Fair Oaks Traffic Signal Const 469,526 13,042 - 13,042 9203 Street Repairs - 2023 72,435 3,886,103 3,886,103 - 9206 825 Mission Yard Security Gate - 160,000 160,000 - 9224 Citywide Facility Repair 33,729 116,271 250,000 366,271 9226 FD Front Bay Door Replacement - 80,000 - 80,000
9229 PD Locker/Restroom Improvement - 180,000 10,000 190,000 9230 PD Improvements - 16,000 1,000 17,000
9231 PD Briefing Room Update - 18,000 1,000 19,000
9232 PD1st Floor Inter Paint/Drywal - 12,000 1,000 13,000 9242 War Memorial Audio/Vis. Equipm - (50,000) 50,000 - 9263 Pocket Park Construction - - - -
9264 ADA Sidewalk Repairs 25,000 296,723 111,059 407,782 9269 War Memorial HVAC Repairs - 25,000 - 25,000
9273 Rec. Facilities Key System - (75,000) 75,000 -
9278 Fair Oaks ITS Project - - - -
9290 Grevelia/Fair Oaks Int. Imprv - 50,000 - 50,000
9300 Ann. Water Main Repairs - 2,000,000 2,000,000 -
9301 Library HVAC Repairs 5,000 234,100 20,000 254,100
9322 Library ADA Ramp, Light. & Imp - 20,000 - 20,000
9348 Water Facil. Site Improvements - 88,000 - 88,000
9349 Advanced Metering Infr. (AMI) - 150,000 150,000 -
9350 Pedestrian Crossing Devices - 200,000 200,000 -
9351 Rect. Rapid Flashing Beacons 27,450 233,465 31,497 264,962 9364 Rio Hondo LRS Alham, Wash Trtm - 5,000 - 5,000
9402 EV Charging Station (MSRC) 13,650 - -
9404 Citywide Facilities Assessment/ Security Enh. 73,124 126,876 100,000 226,876 9405 Library Security Camera System - 20,000 - 20,000
9407 CMMS/Work Order System/GIS 5,000 115,000 115,000 - 9411 Elevated Tanks-Raymond/Bilikie - 120,000 120,000 - 9408 Sewer Sys. Rep., Rehab&Replace 25,000 475,000 475,000 - 9409 Westside Reservoir 25,000 525,000 - 525,000
9410 Climate Action Plan - 120,000 120,000 -
FD Diesel Exhaust System Replacement 50,000 - 50,000
308 San Pascual Residence Improvements 30,000 - 30,000
Agenda Management System 50,000 - 50,000
City Website System & Design 60,000 - 60,000
Library Facility Improvements 100,514 - 100,514
Library Roof 291,781 - 291,781
Library Master Plan - - -
Parks Master Plan 150,000 - 150,000
Snake Trail Improvements 50,000 - 50,000
Senior Center Flooring 60,000 - 60,000
Arroyo Seco San Rafael & San Pascual Projects 437,500 - 437,500 Huntington Drive Green Street 250,000 - 250,000
City Hall Stormwater Project 500,000 500,000
Fremont/Huntington MIP Project 475,000 - 475,000
Totals $ 13,050,556 1,265,576 16,368,072 3,317,516 $
21 - 79

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 60

101 104 105 108 207
Project No. Project Name General
Fund
Street
Improvemen
t Program
Facil. &
Equip.

Replacement
SR 110 Gen
Fund
Reserve
Prop C
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation 180,000 - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - 70,474 - -
9186 CD Permit Management Software 125,000 - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System 250,000 - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 2,298,445 - - - 300,000
9206 825 Mission Yard Security Gate - - 160,000 - -
9224 Citywide Facility Repair - - 366,271 - -
9226 FD Front Bay Door Replacement - - 80,000 - -
9229 PD Locker/Restroom Improvement - - 190,000 - -
9230 PD Improvements - - 17,000 - -
9231 PD Briefing Room Update - - 19,000 - -
9232 PD1st Floor Inter Paint/Drywal - - 13,000 - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - 25,000 - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - 109,263 - -
9322 Library ADA Ramp, Light. & Imp - - 20,000 - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - 226,876 - - - 9405 Library Security Camera System - - 20,000 - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - 50,000 - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System 50,000 - - - -
City Website System & Design 60,000 - - - -
Library Facility Improvements - - 43,221 - -
Library Roof - - 125,466 - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - 60,000 - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $665,000 $ 2,298,445 $ 1,525,097 $ 70,474 $300,000 21 - 80

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 61
210 213 214 228 230
Project No. Project Name Sewer SB2
Planning
Grant
Rogan
HR5294
Grant
Housing
Authorit
y
Gas Tax
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - 1,087,899 - - -
9186 CD Permit Management Software 135,000 - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 - - - - 200,000
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS 57,500 - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace 475,000 - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - 30,000 - -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $532,500 $135,000 $1,087,899 $30,000 $200,000
21 - 81

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 62
233 234 236 237 238
Project No. Project Name Measure
R Local
Measure
M-MAT
Measure
M - Local
RMRA -
SB1
MSRC
Grant
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project 475,000 - - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - - - -
9186 CD Permit Management Software - - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - 102,700 -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 300,000 177,565 - 585,093 -
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - -
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - - - - -
9351 Rect. Rapid Flashing Beacons - 26,497 - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - - -
Huntington Drive Green Street - - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $300,000 $475,000 $204,062 $585,093 $102,700
21 - 82

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 63
239 240 245 255 260
Project No. Project Name Measure
W
Measure

M - MSP
Bike &
Pedestria
n Path
Capital
Growth
CDBG
9033 Grevalia&Berkshire Pocket Park - - - - -
9102 Fremont/Huntington MAT Project - - - - -
9149 VoiP Phone System Installation - - - - -
9157 Golf Course Netting Replacemen - - - - -
9161 North-South Corridor ITS Dploy - - - 70,474 -
9186 CD Permit Management Software - - - - -
9187 CD Record Scan & Doc Managmnt - - - - -
9188 City/Civic EV Charging System - - - - -
9189 Arroyo Park EV Charging System - - - - -
9192 Fair Oaks Traffic Signal Const - - - - -
9203 Street Repairs - 2023 - - 25,000 - -
9206 825 Mission Yard Security Gate - - - - -
9224 Citywide Facility Repair - - - - -
9226 FD Front Bay Door Replacement - - - - -
9229 PD Locker/Restroom Improvement - - - - -
9230 PD Improvements - - - - -
9231 PD Briefing Room Update - - - - -
9232 PD1st Floor Inter Paint/Drywal - - - - -
9242 War Memorial Audio/Vis. Equipm - - - - -
9263 Pocket Park Construction - - - - -
9264 ADA Sidewalk Repairs - - - - 407,782
9269 War Memorial HVAC Repairs - - - - -
9273 Rec. Facilities Key System - - - - -
9278 Fair Oaks ITS Project - - - - -
9290 Grevelia/Fair Oaks Int. Imprv - 50,000 - - -
9300 Ann. Water Main Repairs - - - - -
9301 Library HVAC Repairs - - - - -
9322 Library ADA Ramp, Light. & Imp - - - - -
9348 Water Facil. Site Improvements - - - - -
9349 Advanced Metering Infr. (AMI) - - - - -
9350 Pedestrian Crossing Devices - 200,000 - - -
9351 Rect. Rapid Flashing Beacons - - - - -
9364 Rio Hondo LRS Alham, Wash Trtm 5,000 - - - -
9402 EV Charging Station (MSRC) - - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - - 9405 Library Security Camera System - - - - -
9407 CMMS/Work Order System/GIS - - - - -
9411 Elevated Tanks-Raymond/Bilikie - - - - -
9408 Sewer Sys. Rep., Rehab&Replace - - - - -
9409 Westside Reservoir - - - - -
9410 Climate Action Plan - - - - -
FD Diesel Exhaust System Replacement - - - - -
308 San Pascual Residence Improvements - - - - -
Agenda Management System - - - - -
City Website System & Design - - - - -
Library Facility Improvements - - - - -
Library Roof - - - - -
Library Master Plan - - - - -
Parks Master Plan - - - - -
Snake Trail Improvements - - - - -
Senior Center Flooring - - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - 37,500 - Huntington Drive Green Street 250,000 - - - -
City Hall Stormwater Project - - - - -
Fremont/Huntington MIP Project - - - - -
Totals $292,500 $250,000 $ 25,000 $70,474 $407,782
21 - 83

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 64
275 277 281 295 500
Project No. Project Name Park
Impact
Fees
HSIP
Grant
CA State
Library
Building
Forward
Arroyo
Seco Golf
Water
9033 Grevalia&Berkshire Pocket Park 825,000 - - -
9102 Fremont/Huntington MAT Project - - - -
9149 VoiP Phone System Installation - - - -
9157 Golf Course Netting Replacemen - - 730,593 -
9161 North-South Corridor ITS Dploy - - - -
9186 CD Permit Management Software - - - -
9187 CD Record Scan & Doc Managmnt - - - -
9188 City/Civic EV Charging System - - - -
9189 Arroyo Park EV Charging System - - - -
9192 Fair Oaks Traffic Signal Const 13,042 - - -
9203 Street Repairs - 2023 - - - -
9206 825 Mission Yard Security Gate - - - -
9224 Citywide Facility Repair - - - -
9226 FD Front Bay Door Replacement - - - -
9229 PD Locker/Restroom Improvement - - - -
9230 PD Improvements - - - -
9231 PD Briefing Room Update - - - -
9232 PD1st Floor Inter Paint/Drywal - - - -
9242 War Memorial Audio/Vis. Equipm - - - -
9263 Pocket Park Construction - - - -
9264 ADA Sidewalk Repairs - - - -
9269 War Memorial HVAC Repairs - - - -
9273 Rec. Facilities Key System - - - -
9278 Fair Oaks ITS Project - - - -
9290 Grevelia/Fair Oaks Int. Imprv - - - -
9300 Ann. Water Main Repairs - - 2,000,000 -
9301 Library HVAC Repairs - - 144,837 - -
9322 Library ADA Ramp, Light. & Imp - - - -
9348 Water Facil. Site Improvements - - - 88,000
9349 Advanced Metering Infr. (AMI) - - 150,000 -
9350 Pedestrian Crossing Devices - - - -
9351 Rect. Rapid Flashing Beacons - 238,465 - -
9364 Rio Hondo LRS Alham, Wash Trtm - - - -
9402 EV Charging Station (MSRC) - - - -
9404 Citywide Facilities Assessment/ Security Enh - - - - 9405 Library Security Camera System - - - -
9407 CMMS/Work Order System/GIS - - - 57,500
9411 Elevated Tanks-Raymond/Bilikie - - 120,000 -
9408 Sewer Sys. Rep., Rehab&Replace - - - -
9409 Westside Reservoir - - 525,000 -
9410 Climate Action Plan - - - -
FD Diesel Exhaust System Replacement - - - -
308 San Pascual Residence Improvements - - - -
Agenda Management System - - - -
City Website System & Design - - - -
Library Facility Improvements - - 57,293 - -
Library Roof - - 166,315 - -
Library Master Plan - - - -
Parks Master Plan 150,000 - - -
Snake Trail Improvements 50,000 - - -
Senior Center Flooring - - - -
Arroyo Seco San Rafael & San Pascual Proje - - - -
Huntington Drive Green Street - - - -
City Hall Stormwater Project - - - -
Fremont/Huntington MIP Project - - - -
Totals $1,025,000 $251,507 $ 368,445 $730,593 $2,940,500 21 - 84

CITY OF SOUTH PASADENA CAPITAL IMPROVEMENT PROJECTS
PROPOSED BUDGET | FISCAL YEAR 2023-24 65

503 243 101
Project No. Project Name Water
Efficiency
Measure

R - MIP
Reserves
9033 Grevalia&Berkshire Pocket Park - - -
9102 Fremont/Huntington MAT Project - - -
9149 VoiP Phone System Installation - - -
9157 Golf Course Netting Replacemen - - -
9161 North-South Corridor ITS Dploy - - -
9186 CD Permit Management Software - - -
9187 CD Record Scan & Doc Managmnt - - -
9188 City/Civic EV Charging System - - -
9189 Arroyo Park EV Charging System - - -
9192 Fair Oaks Traffic Signal Const - - -
9203 Street Repairs - 2023 - - -
9206 825 Mission Yard Security Gate - - -
9224 Citywide Facility Repair - - -
9226 FD Front Bay Door Replacement - - -
9229 PD Locker/Restroom Improvement - - -
9230 PD Improvements - - -
9231 PD Briefing Room Update - - -
9232 PD1st Floor Inter Paint/Drywal - - -
9242 War Memorial Audio/Vis. Equipm - - -
9263 Pocket Park Construction - - -
9264 ADA Sidewalk Repairs - - -
9269 War Memorial HVAC Repairs - - -
9273 Rec. Facilities Key System - - -
9278 Fair Oaks ITS Project - - -
9290 Grevelia/Fair Oaks Int. Imprv - - -
9300 Ann. Water Main Repairs - - -
9301 Library HVAC Repairs - - -
9322 Library ADA Ramp, Light. & Imp - - -
9348 Water Facil. Site Improvements - - -
9349 Advanced Metering Infr. (AMI) - - -
9350 Pedestrian Crossing Devices - - -
9351 Rect. Rapid Flashing Beacons - - -
9364 Rio Hondo LRS Alham, Wash Trtm - - -
9402 EV Charging Station (MSRC) - - -
9404 Citywide Facilities Assessment/ Security Enh - - - 9405 Library Security Camera System - - -
9407 CMMS/Work Order System/GIS - - -
9411 Elevated Tanks-Raymond/Bilikie - - -
9408 Sewer Sys. Rep., Rehab&Replace - - -
9409 Westside Reservoir - - -
9410 Climate Action Plan 120,000 - -
FD Diesel Exhaust System Replacement - - -
308 San Pascual Residence Improvements - - -
Agenda Management System - - -
City Website System & Design - - -
Library Facility Improvements - - -
Library Roof - - -
Library Master Plan - - -
Parks Master Plan - - -
Snake Trail Improvements - - -
Senior Center Flooring - - -
Arroyo Seco San Rafael & San Pascual Proje - 300,000 100,000 Huntington Drive Green Street - - -
City Hall Stormwater Project 200,000 - 300,000
Fremont/Huntington MIP Project 475,000 - -
Totals $420,000 $475,000 $600,000
21 - 85
21 - 86

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 66
City Council
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Council is the elected legislative body of the City. The City Council consists of a Mayor and four Councilmembers, each elected at large for four overlapping terms. The City Council represents the City’s citizens, analyzes and approves all laws and policies, authorizes all expenditures through the budget, and directs the administration of the City government through the City Manager.

Notable Changes – Wages and Benefits
No significant changes to Wages and Benefits.

Notable Changes – Operations and Maintenance
Additional postage funding for District Mailings, Carry-Over of Discretionary Funds from prior Fiscal Years, and Funding for State of the City, Community Budget Sessions, and Strategic Planning Sessions.

Capital Outlay
No items budgeted for Capital Outlay.
21 - 87

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 67
City Council / 101-1010-1011
Budget Summary
Authorized Positions
Jon Primuth, Mayor
Evelyn G. Zneimer, Mayor Pro Tem
Jack Donovan, Councilmember
Janet Braun, Councilmember
Michael A. Cacciotti, Councilmember
21 - 88

CITY OF SOUTH PASADENA CITY COUNCIL
PROPOSED BUDGET | FISCAL YEAR 2023-24 68
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides funds for monthly stipend for members of the City Council. Elected South Pasadena officials are paid a $300 monthly stipend. Includes cell phone allowance. City Council members are subject to Medicare withholding and Workers Compensation coverage provided by the City.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postage meter charges and postage for mailing City Council mail, including special mailing lists for District Town Halls (Total $8,000). 8020 Special Department Expense
Provides funds for City Council business cards, promotional items, badges, plaques, nameplates, supplies, calendars, photography ($1,000). Provides funds for proclamation and certificate supplies ($500). Provides funds for special requests for City Council meetings and unanticipated department expenses incurred to fulfill requests by City Councilmembers ($500). As well as the Annual Commissioner Congress ($8,000). (Total $12,000)
8021 Discretionary Fund Program
Discretionary funds must be used for a public purpose benefiting the City. Each Councilmember is allotted $4,000. (Total $33,700).
8060 Dues/Memberships/Subscriptions
Provides funds for individual councilmember memberships in organizations ($500)
8090 Conference and Meeting Expense
Provides funds for City Council to attend conferences and meetings, including parking and mileage. Provides funds for meals and beverages for Regular and Special City Council Meetings, receptions including State of the City, and Mayor’s Swearing-In, and Community Budget Sessions, State of the City.

Provides funds for Strategic Planning Sessions: logistics, refreshments, supplies, recording. Provides funds for purchase of meeting-related presentation materials, accessories, and supplies for tablets and related devices ($8,000). 21 - 89
21 - 90

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 69
City Manager
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Manager is appointed by the City Council and serves as the Chief Administrative Officer, ensuring that the policies of the Mayor and City Council are executed effectively and efficiently. Specific areas of responsibility include oversight of seven operating departments, public information and public engagement, legislative tracking, following up on citizen concerns, providing recommendations to promote organizational efficiency and overseeing the development and presentation of the annual budget.

The City’s Economic Development Division is housed under the City Manager’s Office, and is the liaison to the business community, focused on efforts to strengthen and grow the local economy, and serves as a liaison to business affairs at City Hall. The Division oversees the communications and engagement efforts of the City, including marketing, branding social media and the City’s website.

Notable Changes – Wages and Benefits
Due to organizational restructuring, City Manager has become its own department and is now separated from Management services. City Manager has 5 FTEs for Fiscal Year 2022-23. One part-time management intern has been added.

Notable Changes – Operations and Maintenance
Funding included for Annual Social Services and Social Justice Forum, Social Services Resource Guide, Executive Team Engagement, Veteran Events, mailings of State, Regional, and Legislative correspondence in line with the adopted Legislative Platform, GoGov Citywide Mobile App, Holiday Lighting Décor, and Guide to Doing Business brochure.

Capital Outlay
No items budgeted for Capital Outlay.
21 - 91

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 70
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,350,983 1,363,498 1,670,242 896,731 881,155 1,059,376 Operations & Maintenance 271,386 321,158 250,626 416,608 347,438 325,910 Capital Outlay - - - - - -
Total Expenses by Category 1,622,368 1,684,656 1,920,868 1,313,339 1,228,593 1,385,285 [101-2011] City Manager 1,457,590 1,577,395 1,815,368 1,103,231 1,021,485 1,224,510 [101-2012] Economic Development 55,278 261 - 98,108 95,108 50,275 [220-2301] Community Promotion 109,500 107,000 105,500 112,000 112,000 110,500 Total Expenses by Program 1,622,368 1,684,656 1,920,868 1,313,339 1,228,593 1,385,285 21 - 92

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 71
City Manager / 101-2010-2011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 879,831 815,286 910,988 606,976 589,285 693,542 7010 000 Salaries - Temp / Part 96,744 219,067 179,156 35,000 20,819 35,128 7011 000 Salaries - PT Stipend - - - - - -
7020 000 Overtime 187 2,929 26,069 - 4,797
7040 000 Holiday 8,103 14,082 10,090 - - 8,847
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback 2,987 - 26,622 27,000 2,879 25,608 7100 000 Retirement 251,744 185,649 432,904 144,439 141,862 73,787 7100 010 CalPERS UAL - - 110,175
7108 000 Deferred Compensation 7,438 36,687 (23,868) 4,542 6,073 6,820 7110 000 Workers Compensation 12,017 12,311 13,586 11,569 10,418 8,081 7120 000 Disability Insurance - - - - 14,509
7130 000 Group Health Insurance 63,472 51,707 62,786 53,112 62,414 73,170 7140 000 Vision Insurance 1,586 1,247 1,534 1,080 1,280 1,048 7150 000 Dental Insurance 5,025 4,432 5,282 4,050 4,107 3,911 7160 000 Life Insurance 745 592 719 446 624 515
7170 000 FICA - Medicare 15,630 17,509 18,375 8,517 16,088 12,744 7180 000 Car/Uniform Allowance 5,475 2,000 6,000 - 6,000 6,000 <WAGES & BENEFITS> 1,350,983 1,363,498 1,670,242 896,731 881,155 1,059,376 8000 000 Office Supplies 5,640 4,428 21,283 10,000 10,000 10,000 8010 000 Postage 803 370 45 4,000 2,000 4,000
8020 000 Special Department Expense 7,615 1,630 13,813 20,800 13,812 8,500 8050 000 Printing/Duplicating 98 126 698 6,000 5,275 6,000 8060 000 Dues & Memberships 1,115 1,025 2,097 47,500 44,100 44,437 8090 000 Conference & Meeting Expense 2,088 494 15,143 16,750 15,143 17,198 8100 000 Vehicle Maintenance 1,965 1,498 2,041 750 - -
8110 000 Equipment Maintenance - - - 700 - -
8150 000 Telephone - - - - - -
8170 000 Professional Services 45,221 77,806 77,336 40,000 40,000 40,000 8180 000 Contract Services 42,063 116,518 - 10,000 10,000 10,000 8200 000 Training Expense - - - - - -
8272 000 CM Emergency - 10,000 12,670 50,000 - 25,000
<OPERATIONS & MAINTENANCE> 106,608 213,897 145,126 206,500 140,330 165,135 [101-2011] City Manager Total 1,457,590 1,577,395 1,815,368 1,103,231 1,021,485 1,224,510 21 - 93

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 72
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for the City Manager, Deputy City Manager, Assistant to the City Manager, Management Analyst, and Administrative Secretary. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Provides compensation for non-salaried part-time employee (Management Intern) and partial compensation for non-salaried Interim City Manager and Interim Assistant City Manager.
7070 Leave Buyback
Provides funds to employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Ordinary office supplies for the City Manager’s Office (City Manager, Deputy City Manager, Assistant to the City Manager, Management Analyst, Administrative Secretary and Management Intern), and meeting supplies. (Total $10,000) 8010 Postage
Provides funds for postal expenses for City mailings, including public notice mailings, legal printing of notices, and Legislative support/opposition letters. (Total $4,000)
8020 Special Department Expense
Provides funds for miscellaneous department supplies and services not considered office supplies, Executive Team engagement, , furniture, kitchen equipment, copier paper (for City Hall second floor), Annual Social Services and Social Justice Forum, Veteran Events, Social Services Working Group (food, supplies, table cloths, etc.) , and outreach (Social Services Resource Guide printing and annual revisions), and hosting gatherings with regional and partner agencies or elected dignitaries on-site. (Total $8,500) 8050 Printing and Duplication
Provides funds for the printing and duplication of materials, including City information brochures, foam boards and A Frames, translation services, printed surveys, electronic survey providers, brochures, stationary, and business cards, and name badges. (Total $6,000)
8060 Dues, Memberships, and Subscriptions
Provides funds for San Gabriel Valley City Manager’s Association dues, San Gabriel Valley Council of Governments, International City Manager’s Association, California City Management Foundation, Municipal Management Association of Southern California, City memberships in League of California Cities League of California Cities-LA County San Gabriel Valley Council of 21 - 94

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 73
Governments, California Contract Cities, Southern California Association of Governments, CAPIO, and subscriptions to newspapers and professional publications. (Total $44,437)
8090 Conference and Meeting Expense
Provides funds to attend professional and training meetings, conference registrations including the League of California Cities Annual Conference, League of California Cities City Manager’s Conference, League of California Cities City Leaders Summit, San Gabriel Valley Economic Partnership (SGVEP) Legislative Action Day, SGVEP Economic Forecast Summit, Municipal Management Association of Southern California (MMASC) Annual Conference, MMASC Summer Session, MMASC Winter Session, San Gabriel Valley City Manager’s Association Meetings, CAPIO, CalEd Intro to Economic Development, and International Shopping Centers Conference. (Total$17,198) 8170 Professional Services
Provides funds for consultant services, such as operational studies and other professional services ($20,000), and citywide operations ($20,000). (Total $40,000)
8180 Contract Services
Provides funds for City Manager Office to enter in contracts services for mission critical items (Total $10,000).
8272 City Manager Emergency Fund
Permits the City Manager to respond swiftly to emergency and unanticipated needs in any operational area of the City (Total $25,000). 21 - 95

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 74
Economic Development / 101-2020-2012
Budget Detail

OPERATIONS & MAINTENANCE
8050 Printing and Duplication
Funds the printing and duplication of materials, including Guide to Doing Business in South Pasadena ($2,000), business mailers ($1,000), informational brochures ($500), flyers and newsletters ($2,000), promotional street banners ($2,000) and translation services ($500) (Total $8,000) 8060 Dues and Memberships
Funds membership dues for the San Gabriel Valley Economic Partnership (Total $3,275).
8190 Community Engagement
Funds business networking events ($4,000), holiday lighting and décor ($15,000), and tabling at the community events for outreach ($1,000). (Total $20,000)
8220 Communications - Special Department Expense
Funds contract services including Constant Contact citywide email marketing tool, ($2,000), GoGov Citywide Annual App Fee ($15,000), and promotional materials for launch of new website ($2,000). (Total $19,000) 21 - 96

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 75
Community Promotion / 220-2010-2301
Budget Detail

OPERATIONS & MAINTENANCE
8185 Chamber of Commerce
Funds are allocated by contract with the South Pasadena Chamber of Commerce (Total $105,500). (Placeholder from FY22-23. Pending City Council Direction on funding level for FY23-24)
8255 Public Events Promotion
Public events promotion (Total $5,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8060 000 Dues & Memberships 1,500 1,500 - - - -
8185 000 Chamber of Commerce 105,500 105,500 105,500 105,500 105,500 105,500 8255 000 Public Events Promotion 2,500 - - 6,500 6,500 5,000 <OPERATIONS & MAINTENANCE> 109,500 107,000 105,500 112,000 112,000 110,500 [220-2301] Community Promotion Total 109,500 107,000 105,500 112,000 112,000 110,500 21 - 97

CITY OF SOUTH PASADENA CITY MANAGER
PROPOSED BUDGET | FISCAL YEAR 2023-24 76
Key Performance Indicators
The City Manager’s Team is focused on improving the quality of life for residents, businesses and employees. With the move of Economic Development to the City Manager’s Office, the City Manager’s team is redefining community outreach and engagement, business support and service. A commitment to Strategic Plan goals and active legislative efforts ensure furthering the community’s priorities while protecting and preserving quality of life in South Pasadena.

Public Engagement/ Community Outreach
Continue to establish and explore best practices in conducting community outreach, including:
 150-300 new photos of the City, Departments and staff for marketing and documents for FY2023.
 1,000 new followers across social media by the end of FY2023.  Develop and launch new City website to the community.  Work with Departments and Divisions to ensure community engagement is prioritized including use of surveys, workshops, input sessions and other engagement and engagement tools.

Economic Development
Continue to establish and explore best practices in Economic Development:
 Visit 100 businesses in the community.
 Explore enhanced branding plan for City’s Downtown District.  Continue hosting quarterly business networking events.  Establish City Council sub-committee on Economic Development.  Establish program to welcome new businesses to the City.

Establish and Prioritize Healthy Workplace Culture
 Establish City-wide internship and professional shadowing programs.  Host quarterly Mid Manager’s Meetings.
 Lead and bolster Employee Engagement Team (EET) and citywide efforts.  Review and implement the USC Capstone Team Diversity, Equity and Inclusion Implementation Plan.

Social Services
Continue to prioritize providing Social Services outreach and resources to the community:
 Establish Veterans Census to plan for Veteran specific outreach.  Host a Veteran’s Appreciation Day by FY2023.

Legislation
 Establish Legislative Tracking program by FY2023.
 Continue to participate in and network with legislative partners 21 - 98

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 77
Management Services
Fiscal Year 2023-24 Budget Snapshot
Overview
Mission
The Management Services Department is committed to being a collaborative and innovative partner in delivering essential services to our internal and external customers in a way that is helpful, caring, and responsive. We accomplish this through the innovative use of skills, knowledge, technology, and an investment in human capital.

Core Values
 Teamwork
 Inclusivity
 Integrity
 Pride
 Transparency
 Stewardship
 Innovation
 Respect
 Wellness
 Attitude
Core Services
 Management Services: Innovation and Technology (IT), Grants Management, and Special Projects
 Human Resources and Risk Management: Human Resources Management, Recruitment, Employee Training, Labor Relations, Safety, and Risk Management  City Clerk: Records Management, Elections, Boards, Commissions, and City Council Support
Notable Changes—Wages and Benefits
There is an increase in wages and benefits, as the Department is adding three full time positions (Senior Human Resources Analyst, Human Resources Analyst and Human Resources Specialist). It should be noted that the Senior Human Resources Analyst and Human Resources Analyst positions are reclassifications of two management analyst positions in the Human Resources Division.

Notable Change—Operations and Maintenance
For Fiscal Year 2023-2024, the City Clerk Division will be accounting for advertisement costs for all departments, and all innovation and technology items have also been moved to the Innovation and Technology funds.

Capital Outlay
Funds are included to begin to phase out end of life technology equipment citywide, and begin a replacement cycle to create and maintain effective operations. 21 - 99

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 78
Ongoing Initiatives, Goals, and Objectives
Innovation and Technology (IT)
 Modernize and maximize the business value and resiliency of technology services.  Work with departments to identify ways technology can improve efficiency.  Advance IT-managed service delivery by improving oversight and focusing on operational excellence.
 Secure the City’s data and technology and improve our cyber security posture.  Educate and train staff regarding possible cybersecurity threats by implementing a program to comprehensively train city technology users, provide baseline testing, and mitigate potential risks associated with phishing attacks.

Human Resources
 Continue to attract, develop, and retain a well-qualified and diverse workforce, and fill vacancies in a timely manner.
 Continue to seek and implement efficiencies that will improve the way we deliver services to employees and customer departments.
 Continue to offer citywide training and development opportunities and take full advantage of our new learning management system to link training to core competencies better.
 Continue employee engagement efforts, and develop a plan aimed at reducing employee turnover and increasing job satisfaction.

City Clerk
 Provide customers with accurate and thorough information and access to city council meetings and election resources.
 Embrace cutting-edge technology and industry best practices to increase efficiency, transparency, and accessibility.

Adhere to state and local mandates and deadlines related to city government.  Streamline public records act requests processing and implement a public records request management program.
 Improve the City’s record retention practices and implement a comprehensive records management program.
 Work to provide all Commission and elected officials relevant training, including Brown Act and ethics training (AB 1234 and AB1661).
21 - 100

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 79
Budget Summary
Authorized Positions

Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 6,764 30,959 1,144,286 6,615 1,088,369 1,118,897 Operations & Maintenance 1,627,845 1,647,496 665,364 2,499,490 2,418,567 2,178,490 Capital Outlay 68,556 91,035 7,495 100,000 100,000 197,000 Total Expenses by Category 1,703,165 1,769,490 679,474 3,743,776 3,606,936 3,494,387 [101-2033] City Clerk 113,311 115,512 470,283 - 389,517 447,319 [101-1022] Elections 185,743 76,843 93,242 166,000 110,809 63,900 [101-2034] Human Resources 324,830 350,761 898,923 - 905,818 915,553 [101-2021] Transportation Planning 12,835 287 90 - - -
[101-2031] Management Services - - 6,615 480,230 415,995 496,105 [101-2032] Information Services 573,881 541,110 833,200 - 889,657 1,151,511 [101-2501] Legal Services 492,566 607,285 572,032 895,140 895,140 420,000 [105-3032] Information Services 77,691 - 7,495 - - -
Total Expenses by Program 1,703,165 1,769,490 679,474 3,743,776 3,606,936 3,494,387 21 - 101

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 80
Management Services / 101-2030-2031
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent - - 5,730 243,499 200,724 170,781 7010 000 Salaries - Temp / Part - - - 95,000 116,075 78,000 7011 000 Salaries - PT Stipend - - - - - -
7020 000 Overtime - - - 5,000 -
7040 000 Holiday - - - - - -
7055 000 IOD - Non Safety - - - - - -
7070 000 Leave Buyback - - - 15,000 - 3,146
7100 000 Retirement - - 665 61,369 46,572 22,646
7100 010 CalPERS UAL - - - - 50,376
7108 000 Deferred Compensation - - 57 1,527 1,530 1,708 7110 000 Workers Compensation - - 80 4,229 2,042 2,392
7120 000 Disability Insurance - - - - -
7130 000 Group Health Insurance - - - 9,348 5,986 7,979 7140 000 Vision Insurance - - - 415 117 153
7150 000 Dental Insurance - - - 1,557 432 567
7160 000 Life Insurance - - - 171 70 92
7170 000 FICA - Medicare - - 83 3,315 2,646 6,263
7180 000 Car/Uniform Allowance - - - - - -
<WAGES & BENEFITS> - - 6,615 440,430 376,195 344,105
8000 000 Office Supplies - - - 16,000 16,000 15,000
8010 000 Postage - - - 300 300 300
8020 000 Special Department Expense - - - - - 1,000
8050 000 Printing/Duplicating - - - 2,000 2,000 500
8060 000 Dues & Memberships - - - 2,000 2,000 700
8090 000 Conference & Meeting Expense - - - 4,000 4,000 4,000 8100 000 Vehicle Maintenance - - - - - -
8110 000 Equipment Maintenance - - - 500 500 -
8150 000 Telephone - - - - - -
8170 000 Professional Services - - - 15,000 15,000 10,000 8180 000 Contract Services - - - - - 120,000
8200 000 Training Expense - - - - - 500
<OPERATIONS & MAINTENANCE> - - - 39,800 39,800 152,000
[101-2031] Management Services Total - - 6,615 480,230 415,995 496,105 21 - 102

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 81
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Management Services Director and Senior Management Analyst salaries.
7010 Salaries – Part-Time
Funds non-salaried part-time employees (Management Assistant) and temporary staff for special projects.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
General office supplies from Staples (per the City’s contract with Staples) for the Management Services Department (Total $15,000).
8010 Postage
Provides funds for as-needed postal expenses for City mailings, including public notice mailings, and legal printing of notices (Total $300). 8020 Special Department Expense
Funds for department apparel for staff for community events and conference and training attendance (Total $1,000).
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, including City information brochures for front counter (as-needed) for Departmental efforts (Total $500).
8060 Dues, Memberships, and Subscriptions
Provides funds for International City Manager’s Association dues for Department Director and Senior Management Analyst ($400), and three staff memberships to the Municipal Management Association of Southern California ($300). (Total $700).
8090 Conference and Meeting Expense
Provides funds for travel and lodging for one staff member to attend the Municipal Management Association Southern California (MMASC) Annual Conference ($1,500), and funds for travel and lodging for one staff member to attend the International City Manager’s Association ($2,500). (Total $4,000).

21 - 103

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 82
8170 Professional Services
Provides funds for as-needed temporary staffing services ($5,000) and professional services for special projects, including consultant services for information technology and policy development ($5,000). (Total $10,000). 8180 Contract Services
Provides funds for City Hall Security (Total $120,000). 8200 Training Expense
Provides funds for training materials for staff hosted trainings for staff ($500). 21 - 104

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 83
City Clerk / 101-2030-2033
Budget Detail
21 - 105

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 84
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Chief City Clerk and Deputy City Clerk salaries

OPERATIONS & MAINTENANCE

8010 Postage
Provides funds for postal expenses for postage meter charges; and mailings to respond to public records requests, mail related to Fair Political Practices Commission filings, and other correspondence (Total $750). 8020 Special Department Expense
Provides funds for special department supplies and services to include special office supplies, such as special paper for documents (Resolutions, Minutes, and Ordinances), special binders, certificates, City pins, Commemorative coins, stationery, nameplates, name badges, table cloths for Special Joint Meetings, engraved plaque plates for dignitaries and elected officials City Council reorganization, and unanticipated department expenses incurred to fulfill requests by management/ elected officials (Total $2,400). 8040 Advertising
Provides funds for advisory body recruitment, publication of ordinances, ordinance summaries, and miscellaneous notices or display advertising for various departments (Total $44,850).
8050 Printing and Duplication
Provides funds for printing and duplication of documents by a duplication service company for offsite agenda packet printing, business cards, envelopes or for special projects (Total $1,000).
8060 Dues, Memberships, and Subscriptions
Provides funds for membership fees in city clerk organizations, subscriptions, books and publications (Total $800).
8070 Mileage Reimbursement
Provides for mileage reimbursement when a private vehicle is used to conduct City business (Total $500).
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses for three staff members in the City Clerk’s Division to attend City Clerk meetings, conferences, and pertinent seminars (Total $2,460).
8170 Professional Services
Provides funds for audiovisual technical services and installation for broadcasting and web streaming Special and Regular City Council and Planning Commission 21 - 106

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 85
meetings (Total $75,000).
8180 Contract Services
Provides funds for Public Records Request Act Management System annual subscription costs ($15,000) and Agenda Management Software annual subscription and implementation ($25,000). Provides funds for municipal codification services in print and on website with contingency funding if more than one code update is necessary or if new ordinances are extremely lengthy ($7,700). Includes funding for records retention policy services ($700), scanning and digitizing of all records citywide ($15,000), annual maintenance services for City’s document management system ($10,000). Includes funding for records shredding and record storage keeping ($9,800). (Total $83,200) 8200 Training Expense
Provides funding for City Clerk webinar trainings offered by CCAC ($200) and training materials for staff-hosted trainings such as supplies, handouts, refreshments when necessary and other as-needed items for training ($500). (Total $700).
21 - 107

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 86
Elections / 101-1020-1022
Budget Detail

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for as needed postage for mailings, as they arise (Total $100). 8040 Advertising
Provides for funding for the voter outreach program advertisement through newspaper groups (Total $2,300).
8170 Professional Services
Provides funding for translation of election notices and election consulting services from selected firms and funding for election management services provided by the Los Angeles County Registrar-Recorder/County Clerk’s Office for the General Municipal Election (Total $61,500).
21 - 108

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 87
Human Resources / 101-2030-2034
Budget Detail
21 - 109

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 88
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Human Resources & Risk Manager and two Management Analyst position salaries
7010 Salaries – Part-Time
Funds non-salaried part-time employees and temporary staff for special projects.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to personnel activities (Total $350). 8020 Special Department Expense
Provides funds for special department expenses including city employee identification cards ($2,000), recruitment expenses ($3,000), new hire onboarding materials ($6,000) and employee engagement, retention and recognition activities ($23,500). (Total $34,500).
8040 Advertising
Provides funds for employment advertisement in various print and online resources and other advertisement outlets (Total $10,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of employee onboarding handbooks ($700) and purchase of annual Employment Law update posters from the South Pasadena Chamber of Commerce ($300). (Total $1,000). 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the Liebert, Cassidy & Whitmore San Gabriel Valley Employee Relations Consortium ($4,255), and professional memberships to professional Human Resources Associations (SCPMA-HR, CALELPRA, MMASC, SCPLRC, and SHRM ($2,064). (Total $6,319).
8090 Conference and Meeting Expense
Provides funds for staff conference travel, lodging and transportation expenses ($3,500). Includes funding for registration to Risk Management Conference & Human Resources Academy CALPERLA Annual Conference, CalPERS Educational Forum, PARMA Annual Conference, and SCPMA-HR Annual Conference ($3,750). (Total $7,250)
8160 Legal Services
Provides funds for labor attorney services including services for labor contract negotiations, employee grievances, application of Personnel Rules and 21 - 110

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 89
Regulations and administrative policies, negotiations of revised Personnel Rules and Regulations and related city policies, and litigation of personnel claims and cases (Total $130,000).
8170 Professional Services
Personnel related studies such as Employee Relations, and Risk Management Consultation Services ($35,000). (Total $35,000).
8180 Contract Services
Provides funds for pre-employment medical and psychological examinations and background checks/investigations ($12,000), Fitness for Duty medical examinations ($5,000), personnel investigations ($30,000), Employee Assistance Program services ($8,000), 457 Plan Consulting contract services ($15,000), Supplemental Insurance Plan (TASC) administration fee ($4,000), NEOGOV License Renewals for Insight, Performance Evaluation, Learn, and Onboard Modules ($30,000), testing materials for public safety recruitments ($2,000), ADA Sign Language & other ADA accommodation services ($3,000), Liability and Workers Compensation Actuarial expenses ($10,000), and as-needed temporary staffing services ($25,000). (Total $142,000).
8200 Training Expense
Provides funds for trainings such as risk management, labor relations, and employee safety and legal mandates and educational webinars, as well as mandatory training for staff, including materials to host such training sessions, duplication of handouts and other related expenses ($10,000). 21 - 111

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 90
Legal Services / 101-2010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8160 Legal Services
Provides funds for contract City Attorney for a variety of services: attend meetings, including the City Council meetings and sessions, and to provide legal advice to City Council, City Manager, and staff (Total $420,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8160 000 Legal Service 492,566 607,285 572,032 895,140 895,140 420,000 <OPERATIONS & MAINTENANCE> 492,566 607,285 572,032 895,140 895,140 420,000 [101-2501] Legal Services Total 492,566 607,285 572,032 895,140 895,140 420,000 21 - 112

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 91
Information Services / 101-2030-2032
Budget Detail
21 - 113

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 92
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for as-needed computer peripherals, such as web cameras for video conferencing, headsets and speakers (Total $1,000). 8060 Dues & Memberships
Provides funds for memberships in professional organizations specific to information technology (IT) such as MISAC, MiCTA, and ISACA for access to educational presentations, technical instruction, and managerial training. (Total $475).
8150 Telephone
Provides funds for City-wide land lines ($275,000), Point-to-Point network services (internet) throughout City Facilities ($50,000), mobile device/cellular accounts for personnel including FirstNet for first responders ($70,000). (Total $395,000).
8170 Professional Services
Provides funds for Citywide managed IT support services for all departments ($288,000). Includes funds for managed phone support services for the City’s current analog landlines ($13,000). (Total $301,000).
8180 Contract Services
Provides funds for annual cost of efiling through Netfile (5,000), Docusign subscription services citywide ($8,610), SSL renewal for domain ($900), opengov domain ($8,800), antivirus/ cybersecurity services ($20,000), city website hosting services ($12,000) and annual subscription costs for Microsoft Office 365 ($60,000). Also funds software subscriptions for other departments including:

CiviPlus ($5,067), Springbrook ($34,650), Planetbids ($8,000), and Truepoint/Accela ($43,500). Includes Zoom subscription for the department ($509). (Total $207,036).
8300 Lease Payment
Monthly lease payments for twelve leased multifunction printers citywide (Total $24,000).
8301 Copier Usage Charges
Provides funds for copy and printing expenditures on the multifunction printers citywide (Total $26,000).

21 - 114

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 93

CAPITAL OUTLAY
8530 Computer Equipment
Citywide workstation equipment replacement, including monitors, laptops, and desktop purchases to replace equipment that has reached end of life ($75,000).

Network hardware replacement for equipment that has reached end of life and is in need of critical replacement ($42,000). Server Operating System (OS) rebuild of all end of life servers and migration to Azure cloud-based servers ($80,000). (Total $197,000)
21 - 115

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 94
Key Performance Indicators
The Management Services Department oversees the Human Resources and Risk Management Division, the City Clerk’s Division, and Information Services. The department is focused on effectively centralizing management of citywide grants and contracts, establishing and implementing the Grants Manual and Policy Document, hosting monthly grant meetings with all Departments to ensure compliance and provide training, providing secure and reliable technological infrastructure for the City by completing and implementing initiatives in the Technology Master Plan, and updating administrative policies.

FY 2023 Accomplishments
Human Resources Division:
 Implemented an Employee Recognition Program – Employee Excellence Awards  Hosted a Benefit & Wellness Fair
 Completed a Benefits and Compensation Study
 Implemented an automated recruitment tracker to share with Departments as recruitments progress.
 Implemented a Personnel Requests component to budget development process.

City Clerk Division:
 Collaborated with the County of Los Angeles to successfully conduct the November 8, 2022, General Municipal Election
 Completed Advisory Body Appointments and Reappointments  Implemented efficiencies by working to digitize and preserve vital City records.  Began the process of upgrading the City’s electronic record management system Information Technology Division:
 Began the process of replacing aging technology equipment by creating and implementing an asset management system to track IT inventory and replacement cycles
 Implemented a mobile device management program to track and inventory city-issued cellular devices
 Worked with IT Consultant to develop a five-year budget/ program for the replacement of the City’s aging technology and to plan for upcoming IT projects.  Audited technology citywide in order to develop a replacement cycle  Implemented a project to consolidate mobile phone lines  Began the process of upgrading the City’s aged analog phone system  Migrated all City staff to the City’s new collaboration tool Microsoft Office 365  Consolidated the leasing of multifunction printers across all City Departments

21 - 116

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 95
FY 2023 Key Performance Indicators Update
During the development of the Fiscal Year (FY) 2023 budget, the Management Services Department committed to working towards Key Performance Indicators (KPI). As reflected in the FY 23 accomplishments above, staff has done a commendable job at working towards meeting those KPIs.

City Clerk’s Office
In FY 23, the City Clerk’s Office made significant strides in enhancing customer service through innovation. The Division also experienced significant turnover and staffing challenges, which were addressed with the assistance of temporary staffing services. The turnover in staffing did cause delays in implementing projects, but it also allowed staff to analyze the path forward and create a plan. The City Clerk’s Office is working closely with the City Manager’s Office in procuring services for a new user-friendly website. A Request for Proposals (RFP) was issued by the CMO, and this project is expected to be completed in the next fiscal year. Along with the joint effort of procuring a new website, the Division began the selection process for the procurement of an agenda management program to streamline the agenda process and will be implementing the selected program in FY 2024. Core operations of the City Clerk Division, such as agenda processing, clerking city council meetings, and assisting commissions, continued without interruption this fiscal year. The Division worked closely with all commissions and the City Manager’s Office to implement a Commissioner’s/ Elected Official’s Handbook to welcome and provide incoming elected officials with the tools and background information for their roles.

The City Clerk’s Office hosted AB1234 training for all elected officials and staff liaisons. The second annual Commissioners’ Congress was also held this fiscal year. The Division successfully coordinated with Los Angeles County to hold the General Municipal Election in November 2022 and then held a reorganization ceremony for the outgoing and incoming elected officials. This fiscal year, the Division is in the process of completing the backlog of minutes for city council meetings, which consisted of over years’ worth of meetings. To date, for FY 23, the City has received an unprecedented amount of public records requests. Since July 1, 2022, the city has received 469 requests, with less than 3 months remaining in FY 23. All but seven of those requests have been responded to and closed out.

Human Resources and Risk Management
In FY 23, the Human Resources and Risk Management Division experienced significant turnover and staffing challenges but has continued strong momentum in improving the organizational culture and building a strong employer brand to attract and retain top-caliber candidates. This fiscal year, the Human Resources Division made investments in employee development by purchasing a new learning management system (LMS) through NEOGOV. The implementation is well underway and is expected to be completed by the end of FY 23.

Additionally, in efforts to enhance the employee experience, Human Resources will be revamping the employee onboarding process through the implementation of NEOGOV Onboard. The Human Resources Division kicked off the first Health and Wellness Fair and, through the Employee Engagement Team (E.E.T), had a successful summer BBQ, Halloween celebration, and holiday luncheon that also served as an opportunity to recognize staff and honor years of service to the City. The Division has proactively offered several training opportunities citywide through our partnership with LCW. On the Risk Management side, the Division is undergoing an internal review of our processes and procedures and working with our third-party administrators (TPAs) to improve communication flow and assess ways to increase efficiency in the claims process. On the Risk Management side, the Division worked closely with 21 - 117

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 96
our Police Department partners to roll out Active Shooter training citywide Division has compiled a full accounting of our claim’s history for the last two years and has begun efforts to identify high-risk areas for mitigation. For the FY 24 budget development process, HR developed Budget Instructions and forms for departments to request changes to their personnel structure and positions formally and have worked closely with the Finance Department during budget development.

Innovation and Technology (IT)
In FY 23, the Management Services Department (MSD) made great strides in internally assessing our Information Technology infrastructure and needs. In FY 23, the department invested significant funds in updating computers and workstations citywide and will continue this effort into FY 24. In collaboration with our managed service provider, the City’s Technology Master Plan was updated to reflect better the needs of the City, and important new tools were implemented to improve transparency and understanding of the City’s infrastructure. As part of the hybrid work program, MSD has increased the deployment of laptops and started to phase out older PCs. A significant effort was made to consolidate many mobile phone carrier accounts, which has led to cost savings and more accurate billing. A major investment in technology was made to transition the City to the cloud-based Office 365 system, and the implementation of that system is underway and is expected to be fully implemented by the end of FY 23. MSD also replaced our aging multi-function devices (MFDs) with new leased machines, which also resulted in cost savings for the City. By the end of FY 23, MSD hopes to wrap up demonstrations and review initial proposals for a new Voice Over IP system (VoIP), to replace our legacy landline phone system that is out of date and in serious need of upgrading. On the cybersecurity front, MSD hopes to implement a new training and mitigation tool citywide to educate and train staff on potential cybersecurity threats to our organization’s security.

Grants and Contracts
The Department has worked to centralize the tracking and execution of contracts. The City Clerk’s Office has been delegated the responsibility of continuing to build on initial efforts. The Department has a centralized contracts tracker and is in the process of issuing official city contract numbers to make tracking easier. Our Senior Management Analyst has also worked with different departments regarding grant reporting and compliance obligations.

21 - 118

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 97
FY 2024 Key Performance Indicators
As the Department has developed, staff has had the opportunity to review the existing performance measures. New KPIs are listed below for FY 24 that better reflect organizational goals and priorities.

City Clerk

Records Management
Establish and implement a records Management program to account for and maintain citywide records by: (Strategic Plan - 6d)
 Conducting a comprehensive inventory on all physical citywide records currently in storage.
 Implement and upgrade Laserfiche software and public portal to increase transparency, manage records, and increase public accessibility to City records.  Seek imaging/scanning vendor to conduct a bulk scan of all documents into our Laserfiche program.
 Host staff training on records retention policy. (Strategic Plan – 6h)  Host a “Records Clean Up Day” for city staff, to include review of physical and electronic records for destruction and storage.

Agenda Management
Establish and implement an Agenda Management Software and program to increase efficiency and productivity. (Strategic Plan - 6d)
 Acquire Agenda Management Software to decrease staff turnaround time due to the current process/workload.
 Host staff training on Agenda Management Software and new process. (Strategic Plan – 6h)
 Implement an Agenda portal on the City Website to increase public transparency in the agenda process and city business.
 Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) Public Records Request Management Software
Implement Public Records Request Software that manages requests and reduces review periods by automating workflows. (Strategic Plan - 6d)
 Acquire a Public Records Request Management Software to increase accountability, ensuring public transparency.
 Host staff training on PRR Management Software to assist in quick response times and easy navigating of the new program. (Strategic Plan – 6h)  Implement a PRR portal on City Website to allow access to city records by the community.
 Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) 21 - 119

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 98
Human Resources and Risk Management:

Establish and Support Organizational Effectiveness (Strategic Plan – 6C) by:
 Development of comprehensive administrative policy manual. Review existing City Rules and Regulations to determine revisions needed. Will require consulting with attorney and labor groups.
 Auditing FT Employee Files within Springbrook on a quarterly basis for benefit accuracy.  Hiring a consulting firm to conduct a functional job analysis to identify the essential functions of a job. Will need to create an RFP for consultative services.

Continue to support and promote the Employee Experience (EX) and City Workplace Culture (Strategic Plan – 6H) by:
 Increasing employee retention and reducing employee turnover by 15% by continuing efforts for employee engagement such as sending out an annual employee survey to gather feedback, sponsoring at least four employee engagement events, and highlighting employee contributions through awards and recognitions during one of those events.
 Revamping the performance evaluation process to include an update to our performance appraisal form and tracking mechanism in NEOGOV, with the goal of 100% of evaluations being issued timely to staff.

Risk Management
 Conduct a cost/coverage analysis of existing city insurance plans by comparing them with other insurance options available, such as increasing/decreasing self-insurance retention (SIR), pooling and/or excess coverage in time for insurance renewals.  Provide quarterly loss data reports to Departments to strengthen partnership in mitigation efforts.
 Update City’s Injury Illness and Prevention Plan (IIPP) to confirm with current OSHA requirements.

Recruitment (Strategic Plan – 6I)
 Implement NEOGOV Onboard to streamline the pre-employment phase, goal of reducing time to hire by 25%.
 Upgrade recruitment tracker to Infinity platform to automate tracking process and provide in real time reporting for Directors, identifying bottlenecks in the process.  Implement new training opportunities through LEARN.
 Update recruitment advertisement materials to highlight our benefits better. Consult with neighboring cities for best practices & update our recruitment flyers.  Attend (2) local career fairs to establish a City presence as an employer of choice.

21 - 120

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 99
Information Technology
Continue to improve technology across Departments (Strategic Plan-6d) by:
 Implementing the first year of a three-year replacement cycle for technology hardware  Completing the implementation and migration to Microsoft Office 365  Implementing cybersecurity software/ program to assist in monitoring threats and educate staff on best practices to minimize risk.
 Upgrading the City’s analog phone system to a modern digital phone system.  Upgrade the City’s end of life servers by October 2023.  Upgrade the City’s end of life networking equipment by December 2023.

Summary of Changes
Human Resources and Risk Management
 HR Division is adding a Human Resources Specialist to provide administrative and clerical support so that the Human Resources Analysts can focus on higher-level work and projects.
 Includes the reclassification of the two management analyst positions in the HR Division to Senior HR Analyst and HR Analyst
 Includes an increase in funds for employee engagement, retention, and recognition activities to support employee retention and wellness.
 Includes funds for employee onboarding packets
 Includes the completion of a Classification and Compensation study that was budgeted in FY 23 but not completed due to staff turnover
City Clerk Division
 Agenda Management Software to streamline agenda process  Inclusion of advertising costs for Departments that do not budget for such costs Information Technology
 IT Consultant costs budget increased in order to properly reflect the actual expenditures incurred through the firm for IT support
 Includes funds for the first year of a three-year plan of technology replacements  Includes funds for membership to MiCTA, for access to IT contracts for City’s use for piggy-backing in an effort to lessen the impact of costs for aging technology  Includes annual subscription costs for Microsoft Office 365

21 - 121
21 - 122

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 100
Finance
Fiscal Year 2022-23 Budget Snapshot
Overview
The Finance Department accounts for all City and Successor Agency expenditures, administers business licensing and water billing through third-party vendors, accounts for revenue collection, performs city wide accounting functions, including grant accounting, processes the biweekly payroll through a third-party vendor, prepares payment of all obligations for review and approval by the City Council, and sends out approved check warrants. In conjunction with, and subject to the independent certification of the City/Agency independent audit firm, the Department prepares the City’s Annual Comprehensive Financial Report (ACFR). The Department also prepares annual reports for the State Controller and other State and Federal agencies. Under the direction of the City Manager, the Department prepares the City’s annual budget.

The Finance Department oversees the utility billing function by utilizing a third-party vendor for the City’s approximately 7,000 accounts for all water, refuse and sewer fees. The Department works with the City Treasurer, Finance Commission, and committees with respect to the various financial issues. As required by the Government Code, monthly investment reports are provided to the City Council summarizing investment holdings and rates of return on investments.

Notable Changes – Wages and Benefits
Overall, the full-time permanent salaries show an increase as the budget includes funds for a permanent full time Finance Director as well as a full year’s cost of a full time Management Assistant position authorized by the City Council in FY 2022-23. Compared with FY 2022-23, part-time, temporary staff salaries show a decrease, due to the hiring of a full time Management Assistant and Accounting Technician I, versus the previous use of part-time interim and temporary staff.

Notable Changes – Operations and Maintenance
The Finance Department expects an increase in special departmental expenses and professional services. The Department will work with an outside vendor to conduct a Master Fee Study and Cost Allocation Study to update our fee schedules.

Capital Outlay
No items budgeted for Capital Outlay.
21 - 123

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 101
Budget Summary
Authorized Positions
21 - 124

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 102
Finance / 101-3010-3011
Budget Detail
21 - 125

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 103
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the compensation for the Finance Director, Deputy Finance Director/Controller, Finance Manager, Management Analyst (2), Accountants (2), Management Assistant, and Accounting Technician I. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Covers the cost of overtime for non-management staff to assist with Finance Commission and other departmental needs.
7070 Leave Buyback
Provides funds to employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds for the purchase of miscellaneous supplies ($9,330). 8010 Postage
Funds for postal expenses for mailing information, checks and miscellaneous Department mailings (Total $3,000).
8020 Special Department Expense
Allocation of credit card charges and bank analysis fees (offset with revenue 101- 0000-0000-5510) ($136,500), funding for compilation of the ACFR statistical section, and application costs for the Government Finance Officers Association (GFOA) Annual Comprehensive Financial Report (ACFR) award program ($2,130). Public Notice for Annual Budget ($621). W-2, 1095-C, 1099 mailing and materials ($1,300). (Total $140,551)
8050 Printing and Duplication
Provides funds for the printing and duplication of draft and final budget ($3.950) and other miscellaneous information intended for public distribution from the Finance Department ($3,950).
8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO) ($380), the Government Finance Officers Association (GFOA, $443) and Municipal Management Association ($148). (Total $971).

21 - 126

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 104
8090 Conference and Meeting Expense
Provides funds for attendance to GFOA/CSMFO conferences, Government Tax Seminar, CalPERS payroll training, Municipal Management Conference, and Springbrook Annual Conference ($6,793).
8110 Equipment Maintenance
N/A
8170 Professional Services
HdL sales tax, business license tax, and property tax audits ($29,150), State Controllers Report ($8,800), Debtbook (GASB 87 and GASB 96) ($8,775), Master Fee Schedule ($35,000), and Cost Allocation Schedule ($10,000) (Total $91,725)
8180 Contract Services
Provides funds for Temporary Staffing (Total $100,000)
8200 Employee Training
Provides funds for department training opportunities; includes funds for additional finance software training ($3,916).
21 - 127

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 105
Non-Departmental Overhead / 101-3010-3041
Budget Detail

PERSONNEL SERVICES
7131 Retirees Health Insurance
It is the City’s obligation to fund retiree health benefits, as called for in each of the respective employee memorandums of understanding ($592,250).

OPERATIONS & MAINTENANCE
8020 Special Departmental Expense
CalPERS administration fee for medical health insurance ($9,600). 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for City memberships in LAFCO ($1,525).
8140 Utilities
Citywide Water Utility Usage ($495,000)
8170 Professional Services
Provides funds for general fund portion of independent accounting services, including interim audits and preparation of annual Financial Report (FY 22-23 Audit $16,400) ACFR FY 22-23 ($13,600), a share of Morgan Stanley/Western Asset investment management services ($80,000), and OPEB Actuarial Services ($25,000) (Total $135,000)
8180 Contract Services
Provides funds for share of bank armored courier services ($19,000). 8191 Liability & Surety Bonds
General fund share of commercial liability insurance, automobile liability insurance for City vehicles, environmental liability insurance, and property insurance on City-owned facilities and buildings/contents, and surety and commercial crime bonds provide for City insurance protection for employees and officials. Total is $1,110,000. (Portions are allocated 30% to the Water Fund, and 10% to the Sewer Fund).
8335 Property Tax Admin Fee
LA County Fee for property tax calculation and administration ($177,069). 21 - 128

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 106
Insurance Fund / 103-3010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8161-000 Claims & Judgements – WC
Workers compensation premium through PRISM, formerly CSAC-EIA Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000- 0000-5410-000. (Total $554,000).
8161-001 Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410- 001. (Total $1,350,000).
8162-000 Insurance Policy - WC
Workers compensation premium through PRISM, formerly CSAC-EIA.

Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000- 0000-5410-000. (Total $455,867).
8162-001 Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-001. (Total $1,109,000). 21 - 129

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 107
8170-000 Professional Services
Administrative fee for Carl Warren and Intercare. (Total $97,400). 21 - 130

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 108
OPEB Trust Fund / 110-3010-3011
Budget Detail

OPERATIONS & MAINTENANCE
8170 Professional Services
Administrative fee (Total $1,000).
21 - 131

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 109
SLFRF Fund / 206-XXXX-XXXX
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
State and Local Fiscal Recovery Funds have been approved by Council to be allocated to the following projects: Library RFID Project ($160,000), Fire Air Utility Apparatus ($600,000), IT Master Plan ($100,000), Public Works Automatic Asphalt Truck ($300,000), and other Salaries and CIP ($2,338,717). (Total $3,498,717)
21 - 132

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 110
Utility Billing / 500-3010-3012
Budget Detail
21 - 133

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 111
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the partial compensation for the Finance Director, Accounting Manager, Finance Manager, Management Analyst, and Accountant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Temp/Part-time
Provide partial compensation for Management Analyst and Finance Director.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to water billing services and inserts ($50,000).
8020 Special Department Expense
Provides funds for payment of allocation of credit card charges and bank analysis fees ($160,000). (Offset by Transaction fee acct # 101-0000-0000-5510-000) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO, $145), the Government Finance Officers Association (GFOA, $157), and Municipal Management Association ($122). (Total $424)
8090 Conference and Meeting Expense
Share of annual CSMFO conference for the Finance Staff ($3,512). 8110 Equipment Maintenance
Provides funds for postage machine and copier lease/maintenance allocation ($2,000) and maintenance costs for Springbrook Software (Finance/Utility Billing systems $16,000). (Total $18,000)
8170 Professional Services
Provides ($338,100) toward contractual support service with Munibilling, the company that provides the Finance Department’s utility billing processing. Also provides portion of annual city audit services, ($23,400), a share of the GASB 34 infrastructure assets valuation with Community Economic Solutions ($1,200) and investment management fees to Morgan Stanley and Western Asset ($54,000). (Total $416,700)
8200 Training
Provides funds for training seminars for Finance Department staff ($2,504). 8400 Overhead Allocation
Charges for administrative services provided by the General Fund ($91,980). 21 - 134

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 112
Key Performance Indicators
The Finance Department is responsible for accounting, revenue, treasury, debt administration, payroll, budget, and purchasing functions. We strive to work efficiently and effectively. We are dedicated to providing our City Council, City Commissions, City Manager, City departments, employees, and diverse community with efficient and courteous service.

Accounting Management
The Finance Department completed their audit and financial report by February 2023 and filed the following reports in a timely manner: Annual Comprehensive Financial Report with an unmodified “clean” audit opinion, State Controller’s Report, State and Street Report, and Metro Audit. The Finance Department also produced 12 Treasurer’s Reports for City Council, issued 3,569 warrants in FY 21-22, issued 115 1099s for Calendar Year 2022, and approved 825 journal entries in FY 21-22.

Payroll
The Finance department has successfully moved the payroll task in house for FY 22-23.

In FY 22-23, we distributed 269 w-2s and 162 1095-Cs to employees. Finance has 207 direct deposit participants and 63 deferred compensation participants. Our goal for FY 23-24 is to implement the Springbrook Employee Self Service portal. This will provide an additional level of transparency for employees as they can view their w-2s and biweekly paychecks online.

Revenue
The Finance Department is responsible for ensuring revenue is recorded in a timely manner. In FY 22-23, Finance issued 1,500 business licenses, reviewed over 2,400 bank deposits, and secured 162 filming/special events permits.

Enterprise Resource Planning Upgrade
Finance currently utilizes a software called Springbrook for its accounting needs and resources. We have placed a hold on moving this platform into the cloud as we navigate our options.
21 - 135
21 - 136

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 113
City Treasurer
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Treasurer is an elected position and is responsible for the management and oversight of the City’s idle cash and its investments upon order of the City Council. The Treasurer receives and safely keeps City funds, provides overall investment management and strategy, administers the City’s banking relationships, reports periodically to the City Council and the City’s Finance Commission, and submits an annual investment policy to the City Council.

Notable Changes – Wages and Benefits
No significant changes to Wages and Benefits.

Notable Changes – Operations and Maintenance
No items budgeted for Operations and Maintenance.

Capital Outlay
No items budgeted for Capital Outlay.
21 - 137

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 114
Budget Summary
Authorized Positions
City Treasurer 1
Total 1
21 - 138

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 115
City Treasurer / 101-3000-3021
Budget Detail

PERSONNEL SERVICES
7010 Salaries – Temp / Part
Funds monthly stipend of elected City Treasurer. The Treasurer’s stipend is authorized by Government Code and City resolutions.
21 - 139
21 - 140

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 116
Police
Fiscal Year 2022-23 Budget Snapshot
Overview
The Police Department provides a full range of law enforcement and crime deterrence services.

Services include street patrol, traffic patrol, crime investigation and analysis, parking enforcement, and a community crime prevention program. Support services for sworn officers include training, records, property evidence, dispatch center, and administrative support. As a reflection of the community, the Police Department has enhanced its diversity by increasing the number of female police officers to three.

The South Pasadena Police Department is comprised of 34 sworn officers including Lieutenants, Sergeants, Corporals, Deputy Chief of Police and Chief of Police, 18 full-time nonsworn personnel and additional part-time non-sworn personnel including Police Cadets. The department is augmented with an additional one Reserve Officer and a volunteer Chaplain.

Notable Changes – Wages and Benefits
The Police Department intends to fill all vacancies and bring the level of staffing up to authorized strengths. The overtime exceeded expectations are due to unfilled vacancies, increased patrol for special assignments and COVID-19 related absences. In Fiscal Year 2022- 23, the Police Department had an increase in overtime due to unfilled vacancies, and COVID-19 related absences.

Notable Changes – Operations and Maintenance
To become more sustainable and support the City’s Green Action Plan, the Police Department is moving towards the electrification of its fleet of vehicles. The contract for crossing guards with All City Management was increased to reflect the return to in-person learning and a traditional school calendar.

Capital Outlay
The COPS Grant is funding the new Computer Aided Dispatch and Records Management System.
21 - 141

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 117
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 8,442,920 9,760,540 10,451,997 9,705,685 9,595,647 10,268,156 Operations & Maintenance 806,777 679,040 1,001,511 1,536,987 1,554,440 1,785,380 Capital Outlay 66,745 24,478 258,055 301,240 180,000 228,011 Total Expenses by Category 9,316,441 10,464,058 11,711,564 11,543,912 11,330,087 12,281,547 [101-4011] Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 [105-4011] Facilities & Equipment Replacement - 42,645 (6,553) 263,000 120,000 531,502 [241-4011] Measure H 77,957 38,582 50,982 57,083 - -
[270-4011] Police - - 20,100 10,000 10,000 10,000
[270-4015] Police Asset Forfeiture - - - 50,000 50,000 50,000 [272-4018] Police State Grant - AB 3229 24,100 24,478 136,767 130,000 130,000 178,011 [274-4019] Homeland Security Grant - - 125,360 1,240 - - Total Expenses by Program 9,316,441 11,711,564 10,464,058 11,543,912 11,330,087 12,281,547 21 - 142

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 118
Police / 101-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,482,814 4,606,792 4,525,275 4,943,712 4,333,032 5,196,021 7010 000 Salaries - Temp / Part 153,126 147,632 135,997 160,000 156,419 104,419 7020 000 Overtime 618,057 704,131 776,637 792,000 1,063,713 885,071 7030 000 Overtime - FLSA 3,796 6,687 4,548 - - -
7040 000 Holiday 245,815 268,676 236,230 200,000 235,611 226,708 7045 000 Overtime - Special (Movie) Detail 207,780 286,525 299,327 250,000 463,063 450,000 7050 000 Overtime - DUI Checkpoint 7,217 13,471 15,220 67,000 19,969 - 7060 000 IOD - Safety 5,957 - 72,711 76,200 227,897 -
7070 000 Leave Buyback 46,574 16,512 15,309 38,000 22,947 13,683 7100 000 Retirement 1,711,224 2,562,864 3,692,828 2,227,309 2,092,296 863,575 7100 010 CalPERS UAL - - 1,237,237
7108 000 Deferred Compensation 3,529 170,181 (163,016) 4,780 34,391 51,023 7110 000 Workers Compensation 218,990 239,059 233,362 228,697 232,716 202,168 7120 000 Disability Insurance 32,102 7,956 - - 47,044 - 7122 000 Unemployment Insurance - 2,825 - - - -
7130 000 Group Health Insurance 449,722 499,806 374,850 477,314 474,728 890,760 7140 000 Vision Insurance 10,220 10,285 9,956 12,960 9,060 12,474 7150 000 Dental Insurance 33,914 35,053 34,086 48,600 32,965 45,209 7160 000 Life Insurance 4,799 4,864 4,817 5,346 4,489 5,643 7170 000 FICA - Medicare 85,626 90,990 88,029 71,684 95,139 84,165 7180 000 Car/Uniform Allowance 43,700 47,650 44,850 45,000 50,168 - <WAGES & BENEFITS> 8,364,963 9,721,958 10,401,015 9,648,602 9,595,647 10,268,156 8000 000 Office Supplies 28,120 28,677 29,451 29,000 29,000 29,000 8010 000 Postage 2,669 4,410 3,572 5,000 5,000 5,250
8020 000 Special Department Expense 64,022 42,603 57,002 64,500 64,500 84,500 8022 000 OTS Grant Expense - 2,755 1,093 8,000 - -
8034 000 K9 Expenses 8,436 8,154 8,944 9,000 8,758 9,000 8035 000 Narco K9 Expenses 4,332 3,770 1,460 - - -
8040 000 Advertising 60 - - - - -
8050 000 Printing/Duplicating 16,373 12,944 14,947 20,000 19,822 22,000 8060 000 Dues & Memberships 2,145 1,555 3,555 3,700 3,700 3,700 8090 000 Conference & Meeting Expense 2,213 400 1,241 8,000 8,000 8,000 8100 000 Vehicle Maintenance 75,887 45,933 76,441 130,000 130,000 81,000 8105 000 Fuel 63,769 65,031 79,255 120,000 85,000 65,000 8109 000 Equipment - 14,702 21,650 25,000 25,000 25,000 8110 000 Equipment Maintenance 13,040 12,621 15,557 20,000 20,000 21,000 8120 000 Building Maintenance - - - - - -
8134 000 Safety Clothing/Equipment 30,105 15,419 18,636 30,000 30,000 35,000 8150 000 Telephone - - - - - -
8170 000 Professional Services 104,677 71,024 116,893 189,250 266,816 202,823 8180 000 Contract Services 353,111 309,161 459,320 652,037 651,344 575,105 8200 000 Training Expense 18,875 22,880 43,969 33,000 40,000 40,000 8210 000 Training Expense - POST Reimb. 18,944 17,002 28,424 30,000 30,000 30,000 8176 000 Reserves and Volunteers - - - 7,500 7,500 7,500 <OPERATIONS & MAINTENANCE> 806,777 679,040 981,411 1,383,987 1,424,440 1,243,878 8520 000 Machinery & Equipment - - 2,480 - - -
<CAPITAL OUTLAY> - - 2,480 - - -
[101-4011] Police Total 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 21 - 143

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 119
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds for all full-time, permanent sworn and civilian employees’ salaries. 7010 Salaries – Temporary/Seasonal/Part-Time
Funds seasonal, temporary and other non-salaried part-time employees, including Police Cadets, compensation.
7020 Overtime
Covers the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, court appearances and court on-call status during off-duty hours, and overtime required to fill minimal staffing requirements. Overtime has increased due to COVID-19 related absences. Efforts will be made through negotiated agreements with the police officers’ association to reduce nonessential overtime costs, however, overtime due to burglary suppression efforts will continue. The use of reserve officers whenever possible has kept these costs down. Total ($885,071). 7040 Holiday
Funds overtime compensation for employees required to work on Holidays. Total ($226,708).
7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7050 Overtime – DUI Checkpoint
Funds overtime compensation for DUI checkpoint staffing. 7060 IOD – Safety
Funds Injury on Duty (IOD) overtime.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances ($13,683).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds the purchase of Police report forms; Detective and Records case file folders, office stationery, miscellaneous office, kitchen and COVID-19 supplies.

Total ($29,000).
8010 Postage
Provides funds for Police Department postal expenses. Vendors Pitney Bowes 21 - 144

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 120
and FedEx. Total ($5,250).
8020 Special Department Expense
Provides for department supplies and services to include: Fingerprint supplies, emergency flares, and handheld radio batteries and purchase of three new radios ($40,000); Live-Scan ($3,500); Office equipment including office chairs ($1,000); Locker room refurbishment ($5,000); Community education programs to include: Teen Academy, Coffee with a Cop, Women’s Self Defense, Citizen’s Academy, Crime Prevention Materials ($26,500); Festival of Balloons expenses including radio, repeater and message board rentals ($1,000); and other miscellaneous expenditures ($7,500). Total ($84,500).
8034 K-9
Funds training, equipment, maintenance and veterinarian costs. Total ($9,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as crime prevention brochures $4,000; parking, traffic citations, and parking permits; ($18,000); printing costs are expected to increase 10 to 15% this year. Total ($22,000).
8060 Dues, Memberships, Subscriptions and Books
Funds both memberships and training material. Includes memberships for the Los Angeles County Police Chiefs Association; the California Police Chiefs Association; the San Gabriel Valley Police Chiefs Association; the International Association of Chiefs of Police Chiefs; California Association of Property and Evidence; International Association for Property and Evidence Investigators; California Background Investigators Association; and the California Public Parking Association; subscription to the Pasadena Star News; and subscription service for various legal codes including Penal Code and Vehicle Code. Total ($3,700).
8090 Conference and Meeting Expenses
Provides funds for management training, conferences, transportation, and meeting expenses. This includes providing refreshments for local community and professional meetings of organizations such as the San Gabriel Valley Intelligence meetings and staff meetings ($2,500). Funds are allocated for the Chief of Police to attend certain annual professional meetings and conferences, including the annual conferences for the California Police Chiefs Association ($1,900); the Los Angeles County Police Chiefs Association ($600); and for other personnel to attend miscellaneous meetings and conferences ($3,000). Total ($8,000).
8100 Vehicle Maintenance and Operations
Provides funds for the maintenance, repairs, and operational costs for the Police vehicle fleet, routine maintenance and repairs 30,000); collision repairs ($20,000); tires ($10,000); vehicle washes ($3,000); and maintenance and 21 - 145

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 121
repairs of emergency equipment and vehicle computers ($18,000). Total ($81,000).
8105 Fuel
Funds fueling of patrol vehicles. Increased due to fuel cost increase. Total ($65,000).
8109 Equipment
Lethal and less lethal weapons, accessories, training supplies including ammunition, range maintenance, and repairs. Total ($25,000). 8110 Equipment Maintenance
Provides funds for the repair and maintenance of City-owned equipment, excluding police vehicles. This includes maintenance, calibration and repair of radar units, and maintenance and repair of office machines, police radios, video cameras, and other equipment ($15,000); Police station card reader system ($6,000). Total ($21,000).
8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment and supplies for both sworn and civilian personnel, including uniforms for new employees ($9,000); ballistic body armor ($20,000); flashlights ($500); and other safety equipment and supplies ($5,500). Total ($35,000).
8170 Professional Services
Provides for outside services/retainers for specific needs such as: Arrestee blood alcohol tests ($2,000); sexual assault and victim exams ($2,000); arrestee medical treatment ($15,000); office computer and server maintenance ($45,000); medical, psychological, and background exams for employee candidates ($15,000); Pasadena Police Department crime scene evidence technician ($15,000); fingerprint tracing service ($9,000); SecureWorks annual subscription and other software/license fees ($39,516). Phoenix Group Information Systems city parking program management offset by revenue in Parking Citations account #4610-000, includes 5% increase ($60,307). Total ($202,823). 8180 Contract Services
Funds contracts that are provided for services such as: Pasadena Humane Society increased by 2% ($176,953); All City Management Crossing Guards ($228,642); inmate housing fees for Alhambra and Pasadena Police Departments ($28,080); ICI Glendale/Pasadena Radio frequencies ($20,000); CAD/RMS technical support ($9,785); Foothill Air Support Team increased by 14% ($35,700); LexisNexus database ($32,445.23); Flock Camera System ($30,000); Raftelis PD Assessment ($13,500). Total ($575,105).

8200 Training Expense
Funds training courses and training materials for Police Department employees that is not reimbursable by P.O.S.T. and the duty manual. Total ($40,000). 21 - 146

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 122

8210 P.O.S.T. Training Expense
Funds training courses and training materials required of police officers to retain or obtain P.O.S.T. certification. A portion of the training is P.O.S.T. reimbursable and goes back into the general fund. Total ($30,000).
8176 Reserves and Volunteers
Funds expenses associated with Volunteer Program and Police Reserve Officers to include uniforms maintenance and training. Total ($7,500). 21 - 147

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 123
Facilities and Maintenance Equipment / 105-4010-4011
Budget Detail

OPERATIONS & MAINTENANCE
8101 Vehicle Lease (PD)
Five-year lease of police vehicles. The lease will provide 20 electric vehicles. The vehicle leasing costs will be budgeted annually. Total ($531,502). 21 - 148

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 124
Measure H / 241-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 8,698 4,531 1,002 - - -
7020 000 Overtime 53,144 22,433 45,230 53,144 - -
7040 000 Holiday 3,939 - - 3,939 - -
7100 000 Retirement 5,816 2,543 1,274 - - -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,635 - - - -
7110 000 Workers Compensation 2,991 1,253 1,972 - - -
7130 000 Group Health Insurance 2,044 1,593 743 - - -
7140 000 Vision Insurance 75 43 18 - - -
7150 000 Dental Insurance 280 148 67 - - -
7160 000 Life Insurance 33 20 8 - - -
7170 000 FICA - Medicare 938 384 668 - - -
<WAGES & BENEFITS> 77,957 38,582 50,982 57,083 - -
[241-4011] Police Total 77,957 38,582 50,982 57,083 - - 21 - 149

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 125
Asset Forfeiture / 270-4010-4011/4015
Budget Detail

OPERATIONS & MAINTENANCE
8200 Training Expenses
Funds law enforcement training and education—training of investigators, sworn and non-sworn law enforcement personnel in any area necessary to perform official law enforcement duties, such as canine handler, narcotics, defensive tactics, criminal justice, language, constitutional law, accounting/finance, or forensics. Provided that the employees’ regular duties require knowledge of these topics ($10,000).

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds the costs associated with the purchase of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities ($50,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8200 000 Training Expense - - 20,100 10,000 10,000 10,000 <OPERATIONS & MAINTENANCE> - - 20,100 10,000 10,000 10,000 8520 000 Machinery & Equipment - - - 50,000 50,000 50,000 <CAPITAL OUTLAY> - - - 50,000 50,000 50,000
[270-4015] Police Asset Forfeiture Total - - 20,100 60,000 60,000 60,000 21 - 150

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 126
Police State Grant – AB 3229 / 272-4010-4018
Budget Detail

CAPITAL OUTLAY
8520 Machinery & Equipment
Machinery & Equipment
Axon Enterprise Inc., digital storage and upgrading current equipment. Total ($178,011).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8022 000 OTS Grant Expenses - - - - - -
8180 000 Contract Services - - - - - -
8200 000 Training Expense - - - - - -
<OPERATIONS & MAINTENANCE> - - - - - -
8520 000 Machinery & Equipment 24,100 24,478 136,767 130,000 130,000 178,011 <CAPITAL OUTLAY> 24,100 24,478 136,767 130,000 130,000 178,011 [272-4018] Police State Grant - AB 3229 Total 24,100 24,478 136,767 130,000 130,000 178,011 21 - 151

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 127
Homeland Security Grant / 274-4010-4019
Budget Detail
.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8520 000 Machinery & Equipment - - 125,360 1,240
<CAPITAL OUTLAY> - - 125,360 1,240 - -
[274-4019] Police Grant Total - - 125,360 1,240 - -
21 - 152

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 128
Key Performance Indicators
The South Pasadena Police Department meets the needs of the community by providing professional services to safeguard the city in crime prevention. Community outreach is accomplished by active patrols, educational programs, and social media through the City’s website. The Key Performance Indicators (KPI) for the department demonstrate the need to quantify its information in a concise and articulate manner.

Computer Aided Dispatch and Record Management System (CAD/RMS) • On March 22, 2022, the Motorola Flex System went into effect, bringing the South Pasadena Police Department into the 21st century of law enforcement. • The Motorola Flex System has established a detailed base of statistics for 2022 and year-to-date for 2023. In January 2022, the FBI modified reporting standards for Part 1 Crimes to include specific identifiers within each category. • The table below shows Part 1 Crime statistics for 2022 and the first quarter of 2023. With an increased law enforcement presence through recruiting and hiring efforts, the Police Department aims for a 5% reduction in Part 1 Crimes compared to 2022 statistics.

Recruit and Fill Vacant Police Department Sworn and Non Sworn Positions • The Police Department has 55 authorized full-time positions, along with six (6) part-time employees, one (1) Reserve Police Officer, and two (2) volunteers. • The Department currently has 13 unfilled positions, and due to nationwide challenges in law enforcement hiring, is planning to fill eight (8) of these vacant positions in FY 23-24.

Authorized Vacant Filled KPI Status
Sworn Officer 37 7 30 3
Police Assistant   9 1 8 1
Records Clerk 5 2 3 1
Management Analyst 1 0 1 0
Parking Control 3 1 2 1
Cadets 6 2 4 2
21 - 153

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 129
Increased Community Engagement
• Due to the covid-19 pandemic, many community events have been canceled or on hold since 2020.
• The Police Department is ramping up community engagement efforts to reach prepandemic levels for events and communication with stakeholder groups. • For the FY 22-23, the Department took part in or held the following events: Open House, Coffee with the Chief, Neighborhood Watch Meetings, Eggstravaganza, Catalytic Converter Etching Events, and the Women’s Self-Defense Class 21 - 154

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 130
Fire
Fiscal Year 2022-23 Budget Snapshot
Overview
The Fire Department provides for the protection of life, property, and the environment from the adverse effects of fires, medical emergencies, and hazardous conditions through progressive resource deployment. The Department offers Fire prevention programs and community education activities. The Fire Department provides emergency fire and life safety response services around the clock every day of the year.

Notable Changes – Wages and Benefits
Increases in wages and benefits are associated with increased retirement costs and health benefit costs.

Notable Changes – Operations and Maintenance
While there are no significant increases in Operations and Maintenance, some Operations and Maintenance costs have increased due to increases in the Consumer Price Index.

Capital Outlay
There are no proposed Capital Expenses for Fiscal Year 2023-24 Budget. 21 - 155

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 131
Budget Summary
Authorized Positions
21 - 156

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 132
Fire / 101-5010-5011
Budget Detail
21 - 157

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 133
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds fire administration, command/suppression personnel, and support staff. 7020 Overtime
Funds the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, and overtime required to fill minimal staffing requirements. 7035 Overtime-Fire Strike
Funds the cost of overtime for non-management personnel for out-of-area strike team responses.
7040 Holiday
Funds overtime compensation for employees required to work on Holidays. 7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of departmental office supplies; stationary, file dividers, boxes, clipboards, filing cabinets, workstation supplies, printer supplies, copy paper, (Staples Business Advantage $2,500); letterhead, envelopes, printing, (Cantu Graphics Inc. $500); other general office supplies, (Amazon Capital Services, Inc. $700). (Total $3,700).
8010 Postage
Provides funds for department Fire and Life Safety bulk mailings; inspection forms, paramedic subscription program correspondences, Federal and State Government mailings and postal expenses. (Total $1,100). 8020 Special Department Supplies
Provides funds for extraordinary department supplies and services including:
unanticipated damaged of firefighting equipment, EMS Personal Protective Equipment, uniforms not identified in Safety Clothing and Equipment ($13,000); non-firefighting orientated equipment and station supplies, ($4,000); station and apparatus cleaning supplies ($4,500); linen services (CA Linen Services $6,500); department identification cards ($500); unanticipated repairs to front-line and 21 - 158

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 134
reserve firefighting apparatus ($13,500). (Total $44,000). 8024 Fire Strike Team Expense
Funds the cost of out-of-area Strike Team responses including, but not limited to, fuel, hotel expenses, food, and other supplies (Total $15,000). 8025 Paramedic and Emergency Medical Services and Supplies Provides funds for purchasing expendable medical supplies and equipment utilized during the delivery of paramedic and emergency medical services (Life Assist Inc. $20,000); expendable medical supplies including oxygen, (Airgas USA $4,000); intravenous fluids, and non-reusable medical devices, (Stericycle Inc. $500); defibrillator pads, and required pharmaceuticals, and other medical supplies, (Zoll Medical Corp. $12,000). (Total $36,500). 8026 Hazardous Materials
Provides funding for the purchase of hazardous materials inspection and compliance materials and disposal of non-medical hazardous waste, (Stericycle Inc. $500). (Total $500).
8027 Ground Emergency Medical Transport
Provides funds for participation in the State’s Ground Emergency Medical Transport Program that enables the City to recover costs associated with the transportation of Medi-Cal patients. (Total $10,000).
8034 Accelerant Detection Canine
Provides funds for the purchase of supplies to support the department’s accelerant detection canine ($1,000); veterinarian bills ($500); and annual recertification costs ($2,000). (Total $3,500).
8050 Printing and Duplicating
Provides for printing and duplication of fire prevention and brush abatement literature, public education materials, and disaster preparedness documentation, printing Inspection Notices, Brush Violation Notices (Cantu Graphics $250); fire prevention materials, (Alert-All Corp $250). (Total $500). 8060 Dues and Membership
Provides funds for membership in the Los Angeles Area Fire Chiefs Associations, ($700), Foothill Fire Chiefs and Training Officers Association, ($500); Regional Arson Strike Team, L.A. Area Fire Marshall’s Association, National Fire Protection Association, ($300). (Total $1,500). 8080 Books and Training Materials
Provides funds to purchase fire codes, training manuals, educational videos/software, and professional development literature. (Total $2,000). 8090 Meeting and Conference Expense
Provides funds for conference attendance, meeting expenses, and transportation 21 - 159

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 135
to two annual conferences hosted by the Los Angeles Area Fire Chiefs Association. (Total $3,000).
8100 Vehicle Maintenance
Provides funding to cover the operating expenses, repairs, and preventive maintenance of all department vehicles. Repairs include emergency/unscheduled repairs to front line apparatus, (Valley Power Systems $20,000, Emergency Vehicle Group $5,000); replace and service fire apparatus tires, (Parkhouse Tires $3,500); service and repair of Air Utility air compressor, (Air Compressed Specialist $4,000); replacement and service of apparatus batteries, (Interstate Batteries $2,000); repairs and service to utility truck and staff vehicles, (Jack’s Auto Repair $3,000). (Total $37,500).
8105 Fuel
Provides fuel for fire apparatus ($20,000 Diesel fuel) and ($10,000 unleaded gasoline). Total ($30,000).
8110 Equipment Maintenance
Provides funds for the maintenance, repair, or replacement of department rescue saws, hydraulic extrication equipment, lighting equipment, technical rescue tools, and related emergency response equipment (LN Curtis $5,000, All-Star Fire Equipment $4,000 and Extreme Safety $2,000). (Total $11,000). 8120 Building Maintenance
Provides funds for cleaning supplies, maintenance, and minor repair of the fire station facility (Westlake Hardware $5,000 and Home Depot $3,000); routine repair and maintenance costs related to gasoline and diesel fuel distribution system ($2,000). (Total $10,000).
8134 Safety Clothing and Equipment
Provides funds to purchase and maintain Cal OSHA mandated personal protective equipment, structural firefighting gear, brush firefighting gear, selfcontained breathing apparatus, and chemical protective suits (All-Star Fire Equipment $20,000, LN Curtis $10,000, Gall’s $2,500 and Tom’s Uniforms $2,500). (Total $35,000).
8170 Professional Services
Provides funds for contract services that provide mandated medical continuing education for paramedics and firefighters, emergency medical services program quality assurance (UCLA Regents/Medical Center $35,000); critical incident stress counseling and mental health services (Premier First Responders CISD $10,000); employee medical monitoring including bi-annual physicals, new employee physicals, communicable disease prevention training (St. George Occupational Health $3,500); Cal OSHA mandated respiratory protection annual testing ($3,500); comprehensive assessment of the Fire Department ($100,000). (Total $152,000).
21 - 160

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 136
8180 Contract Services
Provides funds for comprehensive fire dispatching and emergency radio communications services from the Verdugo Dispatch Center ($165,000); third party paramedic services billing through Wittman Enterprises LLC ($50,000); software to support electronic paramedic patient forms from Digital EMS Solutions ($7,500); Software to support dispatch mobile computer terminals in fire apparatus (ESO Solutions $2,900); and software to support the electronic fuel pumps for fire apparatus from EJ Ward ($500). (Total $225,900). 8183 Contract Services – San Marino
Provides funds for comprehensive shared Fire Command Staff of one (1) shared Division Chief and associated equipment with the City of San Marino, ($130,000); training platform to support the shared agreement, (Target Solutions $2,500). (Total $132,500).
8200 Training Expense
Provides funds for mandated and specialized training necessary for the maintenance of technical firefighting, rescue skills, and paramedic recertification.

Includes training for Department managers and supervisors in leadership and safety compliance issues. ($7,000); use of multi-agency Training Tower ($5,000). (Total $12,000).
21 - 161

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 137
Emergency Preparedness / 101-5010-5012
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for operational items such as EOC supplies and operations and disaster preparedness supplies (Direct TV $1,500, Satellite phones $2,000), EOC training for Department Directors and supplies to support EOC functionality ($3,500); Black Board Connect Mass Communication System (Blackboard Connect $17,500); supplies and equipment to support the City’s Community Emergency Response Team ($5,000). (Total $29,500).

CAPITAL OUTLAY

8180 Contract Services
Provides funds for the updating of the City’s Emergency Operations Plan and Local Hazard Mitigation Plan ($15,000); funds for managing hazardous vegetation on City owned vacant properties ($10,500). (Total $25,500). 21 - 162

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 138
Key Performance Indicators

UNITS OF MEASURE
This is the most basic unit of measurement. Includes raw sources of data that measure productivity. Includes both inputs (number of requests, cases, applications, complaints, referrals received); and outputs (number of requests, cases, applications, complaints, referrals closed).

Total Response Time
• Fires
• EMS
Turnout Times
• Fires
• EMS
Number of Emergency Calls
• Fires
• EMS
• Service
Number of EMS Transports
Number of Mutual/Automatic Aid Responses
• Given
• Received
Number of Fire Prevention Inspections
• Company Field
• Mandated Occupancy Inspections
• Certificate of Occupancy (COO)/ New Business
• Brush Clearance
Number of Plan Checks
• Fire Sprinkler
• Fire Alarm
• Building
Training Hours
Leave Usage
• Sick
• Comp
• Worker’s Comp/ IOD hours

21 - 163

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 139
Key Performance Indicators
Measures that would indicate success in achieving your department’s core missions. Measures of volume and efficiency. Targets successfully delivered. • Reduction and Maintenance of Response Times consistent with NFPA 1710 • Reduction and Maintenance of Turnout Times consistent with NFPA 1710 • Compliance with DHS and Departmental EMS QA and QI Indicators and Standards • Complete 100% of Company Field Inspections annually
• Complete 100% of Brush Clearance Inspections annually • Complete Mandated Occupancy Inspections
• Complete COO / New Business Inspections within 5 days of request • Complete Plan Checks
• Complete all required Training Hours annually
• Adequately manage sick leave usage
• Adequately manage worker’s comp / IOD hours
• Conduct an appropriate number of Public Education events annually (measure through attendance, candy canes, pancakes, ticket sales, etc…)
• Increase attendance at events and education opportunities

OUTCOMES MEASUREMENT
Measures of success as seen from the perspective of the end user (a customer): reduced processing times, easier access, quicker response, successful resolution of problems.

Indicators might include measures of health and happiness, economic improvements, etc. • Response Time Reductions
• Reduction in plan check turn-around time
• Annual visit by Fire Company to businesses and apartments • Fast processing of COO / New Business inspections
• Superbly trained and effective personnel
• Crew consistency, camaraderie, morale, enthusiasm
• Happy and large attendance at events and education opportunities

MEASURES OF CUSTOMER SATISFACTION
Identify three means by which you would propose to measure customer satisfaction. • Community Surveys / Public Forums / Town Hall
• City Website
• Online Questionnaires / Surveys
• Community Events / Feedback
• Public Education Events / Feedback
• Social Media
• Comment Cards
21 - 164

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 140
Public Works
Fiscal Year 2022-23 Budget Snapshot
Overview
The Public Works department is pleased to submit the Fiscal Year 23-24 budget proposal. The Public Works Department is comprised of four divisions: the Engineering Division, Operations & Maintenance Division, Environmental Services & Sustainability Division, and the Water Division.

The Engineering Division is responsible for:
• Interagency Coordination (METRO, Arroyo Verdugo Communities Joint Powers Authority, San Gabriel Valley Council of Governments, Federal Highway Administration, Caltrans, CalRecyle, LA County, and neighboring jurisdictions). • Capital Improvement Projects, including design, plan review, construction management, and inspections.
• Grants administration, and contracts award and management. • Transportation Programs and Traffic Operations, including Active Transportation and Intelligent Transportation Systems.
• Private Developments, plan reviews, right of way improvements’ inspections, traffic, and environmental impact studies.
• Issuance of right of way encroachment permits.
• Supporting Public Works & Mobility and Transportation Infrastructure Commissions.

The Maintenance Division is responsible for:
• Parks and Urban Forest Management.
• Traffic Signals, Street Lights, and Facilities.
• Street and sidewalk maintenance, and traffic control setup for special events. • Storm Drain and sewer system maintenance.
• Utility Coordination.

The Environmental Services & Sustainability Division is responsible for:
• Compliance of state mandates involving waste (including, but not limited to, AB1594, SB1383, AB1826, AB2048, AB827, AB939, etc.), water conservation (implementation of drought restrictions), emissions reductions (AB32, etc.), etc. • Management of City’s waste hauling and recycling contracts and services. • Development, implementation, and management of water conservation programs including, but not limited to, rebates, assessments, workshops, education, and outreach. • Coordination of sustainability events including, but not limited to, Earth Day events, Compost and Mulch Giveaways, Community Workshops/Meetings, etc. • Working with City non-profit organizations to promote sustainability in the community and provide sustainability education.
• Working with regional and state organizations such as San Gabriel Valley Council of Governments, San Gabriel Valley Mosquito and Vector Control District, Upper San Gabriel Valley Municipal Water District, Metropolitan Water District, California Department of Resources Recycling and Recovery (CalRecycle), Clean Power Alliance, on others.
21 - 165

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 141
• Implementation of the City’s Green Action Plan (Green Plan) and Climate Action Plan (CAP) including, but not limited to, building electrification, plastics reduction, energy efficiency, leaf blower restriction, and carbon sequestration measures. • National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) stormwater compliance.
• Supporting the Natural Resources & Environmental Commission.

The Water Division is responsible for:
• Water production, treatment, and distribution, delivering of safe, clean water to over 6,200 connections.
• Water infrastructure maintenance consists of eight water storage tanks, six pump stations, and approximately 80 miles of pipelines.
• Water resources planning and coordination for short and long-term reliable water supplies.

Notable Changes – Wages and Benefits
• Increases in Wages and Benefits due to cost-of-living increases and increases in retirement and health insurance. Through the last fiscal year, several positions were consolidated or created, including the Transportation Program Manager. • Reorganization of the Public Works department divisions and positions.

Notable Changes – Operations and Maintenance
• Increases in professional and contract services to accommodate expected workload and cost increases.
• Increases in building maintenance budgets to accommodate necessary parks and facilities repairs, including HVAC systems.
• Increasing the allocation of expenditures to revenue accounts, including gas tax, Measure M, Measure R, and Measure W Safe Clean Water Program.

Capital Outlay
• Traffic Signals – Cabinet replacement or upgrades
• Street Maintenance – Operations & Maintenance Division Truck • Water Distribution – Water Division Vehicle, forklift, and backhoe concrete breaker attachment
• Water Production – Valve Truck for preventative maintenance valve exercise program • Water Efficiency – Vehicle refurbishment for environmental conservation promotion 21 - 166

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 142
Budget Summary
21 - 167

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 143
Authorized Positions
21 - 168

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 144
Public Works Administration / 101-6010-6011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 254,429 281,814 188,755 314,724 303,211 479,259 7010 000 Salaries - Temp / Part 15,716 19,665 17,651 22,000 15,725 31,247 7020 000 Overtime 305 2,637 3,829 7,000 2,001 -
7040 000 Holiday 5,113 13,506 4,970 - - -
7070 000 Leave Buyback 1,387 - - 7,894 - 3,919
7100 000 Retirement 71,256 62,484 142,928 71,359 72,803 50,837 7100 010 CalPERS UAL - - 71,623
7108 000 Deferred Compensation 670 8,684 (7,481) 1,741 2,062 4,793 7110 000 Workers Compensation 4,194 4,018 2,914 7,914 3,573 6,120 7120 000 Disability Insurance - 12,937 12,372 - 4,521
7122 000 Unemployment Insurance 353 - - - -
7130 000 Group Health Insurance 27,072 31,470 18,888 22,197 25,103 68,466 7140 000 Vision Insurance 653 757 507 732 603 983
7150 000 Dental Insurance 2,394 2,831 1,891 2,745 2,322 3,908 7160 000 Life Insurance 294 344 253 302 316 455
7170 000 FICA - Medicare 4,899 4,692 4,492 4,563 4,776 9,340 <WAGES & BENEFITS> 388,733 445,841 391,969 463,171 437,016 730,949 8000 000 Office Supplies 1,353 1,147 2,543 3,000 3,000 3,000 8010 000 Postage 817 617 975 2,000 500 2,000
8020 000 Special Department Expense 45,110 23,082 30,689 30,000 28,254 31,000 8040 000 Advertising 2,822 98 8,031 4,500 1,447 2,000
8050 000 Printing/Duplicating 8,949 4,517 3,572 7,500 1,452 7,500 8060 000 Dues & Memberships 3,081 847 - 2,250 900 4,400 8090 000 Conference & Meeting Expense 30 25 - 3,700 700 3,700 8100 000 Vehicle Maintenance 1,630 1,640 3,137 2,000 660 2,000 8105 000 Fuel - - - 3,000 - 3,000
8110 000 Equipment Maintenance - - - - - -
8134 000 Safety Clothing/Equipment - - - 1,500 1,500 1,500 8170 000 Professional Services 131,246 139,386 131,801 400,000 50,215 400,000 8180 000 Contract Services 2,763 1,294 - - - 50,000
8200 000 Training Expense - - - 2,000 800 2,200
8300 000 Lease Payment - - - - - -
<OPERATIONS & MAINTENANCE> 197,801 172,652 180,747 461,450 89,428 512,300 [101-6011] PW Admin & Engineering Total 586,534 618,493 572,717 924,621 526,444 1,243,249 21 - 169

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 145
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for Engineering Division & Administrative Staff. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($3,000).
8010 Postage
Funds City mailings and overnight deliveries ($2,000).
8020 Department Expense
Provides funds for Public Works Engineering supplies and services including county assessor maps, and data updates ($4,000), expenditures related to promotional materials, event supplies, or other materials ($1,000), annual software subscriptions ($15,000), County Recorder recording fees ($1,000), State Water Resources Control Board Waste Discharge Fee ($4,000), San Gabriel Valley Council of Gov. program participation ($5,000), Annual AQMD Generator permit fee ($1,000). (Total $31,000)
8040 Advertising
Provides funds for advertising of legal notices, recruitment postings, and notices of various City activities. (Total $2,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, utility bill inserts, business cards, reprographic costs for oversized maps and plans, and costs for duplications of plans and specifications for bidding purposes. (Total $7,500) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership fees, dues, subscriptions, and publications of 21 - 170

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 146
professional organizations such as the American Society of Civil Engineers (ASCE) ($2100) and the American Public Works Association (APWA) ($1,600), International City/County Management Association (ICMA) Membership ($200) as well as other professional organizations, and license certification renewal fees, books, and seminars ($500). (Total $4,400)
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses. (Total $3,700)

8100 Vehicle Maintenance and Operations
Provides funds for operating vehicles including routine maintenance services, smog certifications, and repairs. (Total $2,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $3,000) 8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment including but not limited to safety boots ($750), and first-aid supplies ($750). (Total $1,500)

8170 Professional Services
Professional on-call engineering services ($181,000), Pavement & Concrete Management Program ($64,000), Geographic Information System (GIS) maintenance services ($5,000), Slow Streets Program Implementation ($150,000). (Total $400,000)
8180 Contract Services
Contract Services for Slow Streets Program Implementation ($50,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for engineers, inspectors, and administrative staff, as well as books and manuals. (Total $2,200)
21 - 171

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 147
Environmental Services / 101-6010-6015
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent - - (3,029) 136,348 37,784 56,167 7010 000 Salaries - Temp / Part - - - 4,000 3,368 -
7070 000 Leave Buyback - - - - - 980
7100 000 Retirement - - 49 19,616 16,372 6,249
7100 010 CalPERS UAL - - 10,002
7108 000 Deferred Compensation - - 4 348 363 562
7110 000 Workers Compensation - - 5 3,323 347 610
7120 000 Disability Insurance - - - - - -
7130 000 Group Health Insurance - - - 14,343 1,180 7,914 7140 000 Vision Insurance - - - 276 47 112
7150 000 Dental Insurance - - - 1,035 176 421
7160 000 Life Insurance - - - 114 23 50
7170 000 FICA - Medicare - - 6 1,977 482 814
<WAGES & BENEFITS> - - (2,965) 181,380 60,141 83,880
8010 000 Postage - - - 5,000 2,500 5,000
8020 000 Special Department Expense 13,793 421 57,765 25,000 24,500 25,000 8040 000 Advertising - - - 3,000 2,500 3,000
8050 000 Printing/Duplicating - - - 15,000 10,000 15,000 8060 000 Dues & Memberships - - - - - -
8090 000 Conference & Meeting Expense - - - 600 600 600 8140 000 Utilities 155 232 209 - - -
8170 000 Professional Services 35 - - 75,000 40,000 75,000 8172 000 Professional Svcs. - Oil Recycling (13,929) - - - - - 8180 000 Contract Services - - - - - -
<OPERATIONS & MAINTENANCE> 54 653 57,974 123,600 80,100 123,600 8500 000 Building & Improvements - - - - - -
<CAPITAL OUTLAY> - - - - - -
[101-6015] Environmental Services Total 54 653 55,009 304,980 140,241 207,480 21 - 172

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 148
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for the Environmental Services & Sustainability Division & Administrative Staff. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Environmental & Sustainability Intern, and other non-salaried part-time employees.
7020 Overtime
Covers the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8010 Postage
Funds City mailings and overnight deliveries ($5,000).
8020 Department Expense
Funds Environmental & Sustainability supplies and services including computer supplies, annual software subscriptions, cell phone service, supplies for the Natural Resources and Environmental Commission, promotional items related to environmental programs, and Climate/Green Action Plans implementation ($25,000).
8040 Advertising
Funds advertising of legal notices, promotional notices, recruitment postings, newspaper announcements, and notices of various City activities ($3,000). 8050 Printing and Duplication
Funds the printing and duplication of environmental & sustainability program materials, including banners, posters, flyers, door hangers, and City-wide mailings for thousands of locations ($15,000).
8090 Conference and Meeting Expense
Funds conference registration and meeting expenses ($600).

21 - 173

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 149
8170 Professional Services
Funds the professional environmental & sustainability services and studies related to the implementation of the Climate Action Plan and Green Action Plan, and state, county, and local mandates such as Organic Waste Recycling requirements ($75,000).
21 - 174

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 150
Park Maintenance / 101-6010-6410
Budget Detail
21 - 175

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 151
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for Operations & Maintenance Division related to Parks Maintenance & Administrative Staff. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs and attending commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses ($1,000). 8020 Special Department Expense
Provides for special division supplies and materials including irrigation controllers and sprinklers, fertilizer, and park maintenance supplies ($29,000), breakroom supplies ($200), Park repairs including fences, barriers, posts, gates, signs, and other equipment ($25,000), and office workstation equipment ($2,000). (Total $56,200)
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8100 Vehicle Maintenance
Provides funds for operational costs for parks vehicles including smog certifications, routine maintenance, and inspection services. (Total $7,000) 8110 Equipment Maintenance
Provides funds for the repair and maintenance of equipment including trencher, power washer, chainsaw, forklift, and other Parks equipment. ($5,000). 8140 Utilities
Provides funds for electrical service by Southern California Edison to City park facilities ($45,000), and Sothern California Gas ($5,000). (Total $50,000)

21 - 176

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 152
8170 Professional Services
Provides funds for landscape architects, arborists, and other professional services related to the maintenance of the City parks and the equipment located at the parks, including soil and tissue sampling, arborist reports, and sports field consulting. (Total $15,000)
8180 Contract Services
Provides funds for partial cost of landscape contracted services to maintain the parks, City owned parcels, and playing fields, and including irrigation system repairs ($500,000). Also provides funds for gopher abatement ($20,000), the rental of an extended boom truck to access field lighting ($5,000), landscape services ($27,000), supplemental tree trimming and replacement ($50,000), sanitary scheduled cleaning for public park restrooms ($24,000), and additional labor for supplementary maintenance services ($25,000). (Total $651,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for employees, as well as books and manuals ($500), as well as safety and OSHA related training expenses ($1,500). (Total $2,000) 8262 Graffiti Removal
Funds graffiti removal contract services ($20,000).
21 - 177

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 153
Facilities Maintenance / 101-6010-6601
Budget Detail
21 - 178

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 154
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for two full-time Building Maintenance Workers and partial compensation for Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Associate Civil Engineer, Civil Engineering Assistant, Electrician, Management Analyst, and Maintenance Assistant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs after hours.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses. (Total $1,500) 8020 Special Department Expense
Provides for special department supplies ($5,000), breakroom supplies ($200), signage ($3,000), and other expenses for City facilities maintenance and repair supplies and services ($23,800). (Total $32,000)
8060 Dues/Memberships/Subscriptions
Provides funds for membership fees, dues, subscriptions and publications to professional organizations ($700).
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $700)
8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance, smog certification, and other inspections for the building maintenance worker’s vehicles. (Total $12,000)
8105 Fuel
Funds operational fuel expenses ($15,000).
21 - 179

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 155
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including forklift and power washer. (Total $4,000).
8120 Building Maintenance
Provides for building maintenance services and supplies. Maintenance and repair of air conditioning HVAC system ($100,000), elevator maintenance and repair ($18,000), cooling tank treatment ($6,000), Door and gate repairs, maintenance, locks/keys, and part replacements ($10,000), generator maintenance ($10,000), supplies including construction supplies, hardware, electrical/plumbing supplies, and parts ($40,000), Citywide fire alarm inspections and maintenance ($9,000), and urgent Facilities maintenance, repair, and restoration service response ($4,000). (Total $197,000) 8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($3,000).
8132 Uniform Expenses
Provides for the purchasing of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies such as safety boots ($1,500), First Aid wall units, rental and monthly check ($3,000), Eye Wash Stations maintenance ($9,700), City wide Fire Extinguisher monthly inspection ($25,000), weather/rain and other necessary safety gear for staff ($800). (Total $40,000)
8140 Utilities
Provides funds for electrical service by Southern California Edison to City facilities ($222,000) and Southern California Gas ($25,000) (Total $247,000). 8180 Contract Services
City wide Janitorial services for City buildings including twice a week day porter service ($200,000), CNG Station maintenance and repairs ($17,000), underground storage tank (UST) inspections, cleaning, and repair ($20,000), sump system maintenance and repair services ($2,500), contracted maintenance and repairs ($46,000), City Facility security systems ($10,000), pest control services ($6,000), additional labor for supplementary maintenance services ($6,500). (Total $308,000)
8200 Training Expenses
Provides funds for training seminars, materials, and job-related training sessions for employees as well as third party training expenses. (Total $1,500) 21 - 180

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 156
Sewer Maintenance / 210-6010-6501
Budget Detail
21 - 181

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 157
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Public Works Operations Manager, Streets Supervisor, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Senior Maintenance Worker, five Maintenance Worker I/II positions, Public Works Assistant, two Management Analysts, and several positions in the City Manager, Management Services and Finance departments. Refer to the Appendix for a detailed allocation list. Additional 5% incentive for obtaining California Water Environment Association certification.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response to sewer main stoppages and repairs.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).

8020 Special Department Expense
Provides for special department supplies including fittings, jetting nozzles, manhole covers, sewer reel hoses, and other materials ($28,300), State Water Quality Control Board Sanitary Sewer Overflow Program fee ($3,500), and sewer related supplies and division expenses ($2,500). (Total $34,300) 8050 Printing/Duplicating
To provide funds for the printing and duplication of sewer related materials. (Total $500)
8060 Dues/Memberships/Subscriptions
Provides for membership to the California Water Environmental Association for division staff members. (Total $1,800)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,000)
21 - 182

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 158
8090 Conference & Meeting Expense
Provides funds for conference registration and meeting expenses related to sewer related matters. (Total $800)
8100 Vehicle Maintenance
Provides funds for operational costs for oil, tires, batteries, parts, repairs, and routine maintenance and repairs of Sewer Division vehicles. (Total $26,000) 8105 Fuel
Funds operational fuel expenses ($15,000).
8110 Equipment Maintenance
Provides for repairs and maintenance of sewer related equipment including sewer main cleaning equipment, the vactor truck, line video equipment, and compressor trailer. (Total $27,000)
8120 Building Maintenance
Provides for maintenance of sewer division garage at the Service Facility. (Total $5,000).
8130 Small Tools
Funds replacement of worn or damaged hand and power tools ($21,500). 8132 Uniform Expenses
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety vests, goggles, gloves, and other miscellaneous items ($1,350), steel-toed boots ($750), and First Aid equipment ($1,400). (Total $3,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Fats, Oils and Grease (FOG) Inspection and Compliance Program ($20,000).

GIS system retainer services ($10,000), wastewater rate study ($40,000), and shared cost for Acorn Technology IT Services ($30,000). (Total $100,000) 8180 Contract Services
Sewer main video, cleaning, spill containment services ($100,000), Sewer Maintenance and repairs ($15,000), and supplemental contracted labor ($25,000). (Total $140,000)
21 - 183

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 159
8191 Liability Insurance & Surety Bonds and Property
This account pays a 10% share of the City’s self-insured costs, which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and LLMD (5%). (Total $200,000) 8200 Employee Training
Provides for training seminars and workshops related to sewer maintenance, including third party training. (Total $2,000)
8400 Overhead Allocation
Funds for administrative services provided by the General Fund ($69,022). 21 - 184

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 160
Traffic Signals / 215-6010-6115
Budget Detail

OPERATIONS & MAINTENANCE
8020 Department Supplies
Funds special and miscellaneous department supplies and services related to the maintenance of the City’s traffic signals ($8,000); in-pavement crosswalk maintenance ($30,000); traffic signal systems upgrades ($25,000). (Total $63,000)
8140 Electricity
Provides funds for electrical service by Southern California Edison for traffic signal operations ($150,000).
8180 Contract Services
Provides funds for the contract services related to monthly inspection, maintenance, and testing of the traffic signal system ($105,000) and signal knockdown repairs ($40,000). Cost sharing for traffic signal at Orange Grove and SR110 ($11,000) and Orange Grove and Columbia ($2,000). (Total $158,000)

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds traffic cabinet replacements or upgrades ($30,000). 21 - 185

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 161
Street Lighting / 215-6010-6201
Budget Detail
21 - 186

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 162
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for the Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Electrician, and Civil Engineering Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to facility issues, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).
8020 Special Department Expense
Provides for electric supplies, hardware, wiring, and LED Lighting (15,000), materials for signal knockdowns ($25,000), street light maintenance ($20,000), safety cones, stop signs and A-frames for traffic control assistance ($4,000), and expenses for co-sponsorship events ($1,500). (Total $65,500) 8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance for Street Lighting Division vehicles, and annual certification of the boom trucks. (Total $7,500)
8105 Fuel
Funds operational fuel expenses ($7,500).
8110 Equipment Maintenance
Funds hydraulic repairs for boom truck and repair and maintenance of facilities equipment ($5,000).
8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($1,500).
8132 Uniforms and Equipment
Provides for the purchase of Fire-Retardant Uniforms, and cleaning services. (Total $2,000)
21 - 187

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 163
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies including safety equipment Clothing, fire retardant city apparel. (Total $1,000) 8140 Electricity
Funds the energy costs by Southern California Edison for the City streetlights ($170,000).
8170 Professional Services
Annual assessment review for the Lighting and Landscaping Assessment District. (Total $10,000)
8191 Liability Insurance & Surety Bonds and Property
Funds a 5% share of the City’s self-insured costs, which goes to the Insurance Fund 103. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and Sewer (10%). (Total $100,000)
8200 Training Expense
Funds training seminars and workshops related to street lighting systems ($1,000).
21 - 188

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 164
Street Tree Maintenance / 215-6010-6310
Budget Detail
21 - 189

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 165
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Parks Supervisor, Senior Maintenance Worker, Maintenance Worker I/II, Public Works Assistant, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to fallen trees, broken limbs, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($700).

8020 Special Department Expense
Provides for supplies and materials including chain saw blades, blade sharpening, gloves, chipper blades ropes, sling and pulleys, electric equipment/batteries, work zone signs and cones, tree ties and tree wires, tree stakes, irrigation and other supplies ($24,800). (Total $24,800) 8040 Advertisements
Funds to publish ads for the tree regulations ($200).
8060 Dues/Memberships/Subscriptions
Funds dues for Parks Supervisor to be a Western International Society of Arboriculture (ISA) member ($400).
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8090 Conference & Meeting Expense
Provides funds for tree related conference registration and meeting expenses (Total $500).
8100 Vehicle Maintenance
Provides funds for operational costs for gas, diesel, oil, tires, batteries, parts, repairs for Street Tree Division vehicles (Total $11,000). 8105 Fuel
Funds operational fuel expenses. (Total $5,000)

21 - 190

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 166
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment. Equipment maintenance for chainsaw, trencher, chipper, fork lift and other equipment, and loader. (Total $6,000).
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $7,000).
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services ($3,500).
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including chaps and guards while using chain saws, helmets, and gloves ($2,500), safety boots ($500), First Aid supplies and monthly inspections ($1,500). (Total $4,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Provides the cost of a miscellaneous tree studies and samplings, independent arborist reports, and certified arborist services as needed. (Total $25,500) 8180 Contract Services
Routine tree maintenance services rendered under contract for tree trimming, annual grid pruning, and removal of trees ($300,000).
8181 In-Lieu Tree Planting
Funds miscellaneous tree planting. The charges to this account are offset by residents paying for the cost of the trees into a revenue account ($10,000). 8184 Annual Tree Planting & Removal
Funds annual Citywide tree planting and removal ($150,000). 8200 Training
Funds attendance at classes, seminars and workshops related to tree care and management, and as required to maintain certifications and licenses ($800). 21 - 191

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 167
Median Strips / 215-6010-6416
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds department supplies including sprinklers, valves, fittings and plumbing ($7,500).
8180 Contract Services
Provides partial cost of landscape services including landscape maintenance of street medians and City owned parcels. (Total $145,000) 21 - 192

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 168
Street Maintenance / 230-6010-6116
Budget Detail
21 - 193

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 169
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Street Supervisor, Senior Maintenance Worker, Public Works Operations Manager, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Management Analyst, and five Maintenance Worker I/II positions. Refer to the Appendix for a detailed allocation list. 7010 Salaries Part-time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($500) and miscellaneous expense ($500). (Total $1,000)
8020 Special Department Expense
This account provides for Street maintenance equipment, street signage and products ($50,000), materials such as asphalt, sand, base, rushed aggregate, emulsion, and concrete, and backfill soil ($70,000), breakroom supplies ($300). (Total $120,300)
8060 Dues, Memberships, Subscriptions, and Books
This account provides funding for construction handbooks and standard drawings/specifications. (Total $500)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,500)
8100 Vehicle Maintenance
Provides funds for operational costs for tires, tune-ups, preventative maintenance, smog certification, and miscellaneous repairs and parts for Street Maintenance Division vehicles. (Total $28,400)

21 - 194

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 170
8105 Fuel
Funds operational fuel expenses ($10,000).
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment used by the Streets Division including loader tires, compressor, vibrating plates, forklift, message & arrow boards, and other machinery/equipment. (Total $35,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools including weed whackers, chain saws, gas powered trawler and demo hammer. (Total $6,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety boots ($2,000), First Aid equipment ($1,400), and other safety supplies including vests, goggles, gloves, and other miscellaneous items ($2,100). (Total $5,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Funds professional services for street and roadway related topics ($3,000). 8180 Contract Services
Provides for services rendered for street maintenance activities such as curb & gutter, sidewalk, and catch basin repair, striping and markings maintenance ($100,000), additional labor for supplementary maintenance services ($17,000), State Controller-Annual Street Reports ($3,000), Los Angeles County Public Works-Catch Basin Clean Out ($20,000). (Total $140,000) 8200 Training
Funds seminars and workshops related to street maintenance, signage and traffic control devices and methods ($2,000).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase an Operations & Maintenance Division Electric pickup truck (Total $65,000).
21 - 195

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 171
Prop “A” Maintenance / 232-6010-6417
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expenses
Provides funds for Janitorial Supplies ($2,500), Ground Cover for Playgrounds ($13,000), parts for Playgrounds, fixtures for restrooms, and light fixtures ($10,000). Total ($25,500)
8140 Equipment Maintenance
Funds playground equipment maintenance for Garfield, Orange Grove, and Eddie Park ($11,000).
8140 Utilities
Funds utilities for the Arroyo Park restrooms, Garfield Park Restrooms and the Dog Park ($31,500).
8180 Contract Services
Funds janitorial services ($15,000), to unlock restrooms at Arroyo Park and Garfield parks ($5,000) and regular maintenance of the Dog Park, Garfield Park playground, Orange Grove Park playground, and Eddie Park playground ($15,000), Landscape Structure Design and Installation services ($15,000) . (Total $50,000)
21 - 196

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 172
Measure R / 233-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Professional services related to transportation studies and evaluations. (Total $50,000)
21 - 197

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 173
Measure M / 236-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Provides funding for implementation of the Neighborhood Traffic Management Program (NTMP) ($100,000), Professional services related to transportation studies and evaluations (50,000). (Total $150,000)
21 - 198

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 174
Measure W – Safe Clean Water Act / 239-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Public Works Director, Deputy Public Works Director, Senior Civil Engineer, and Associate Civil Engineer. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for Public Works Intern.

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for annual NPDES storm drain permit ($11,000), implementation of the Enhanced Watershed Management Program (EWMP) ($15,000). (Total $26,000)
8170 Professional Services
Provides for the cost of professional services to achieve full compliance with the NPDES permit including NPDES consultant services ($35,000). Upper LA River Enhanced Watershed Management Program Development for MS4 Permit compliance ($25,000). Safe Clean Water (SCW) Annual Plan development and planning, professional and technical service for stormwater projects ($75,000).

Total ($135,000)

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 27,500 17,438 15,444 25,857 21,556 39,578 7020 000 Overtime - 191 206 - 67
7040 000 Holiday 96 861 360 - - 346
7070 000 Leave Buyback 12 - - - - 490
7100 000 Retirement 3,377 2,319 5,006 6,404 6,007 4,044 7100 010 CalPERS UAL - - 5,001
7108 000 Deferred Compensation 239 1,204 (960) 210 176 396 7110 000 Workers Compensation 484 219 449 577 202 430
7120 000 Disability Insurance - 1,794 - - 874
7130 000 Group Health Insurance 3,430 1,962 994 1,599 1,292 5,883 7140 000 Vision Insurance 56 40 28 48 30 76
7150 000 Dental Insurance 208 149 104 180 111 286
7160 000 Life Insurance 25 18 13 20 15 35
7170 000 FICA - Medicare 383 286 242 375 279 574
<WAGES & BENEFITS> 35,811 26,481 21,886 35,270 30,608 57,138 8020 000 Special Department Expense 23,698 8,503 17,954 25,000 25,000 26,000 8170 000 Professional Services 26,314 5,517 42,523 135,000 135,000 135,000 8180 000 Contract Services 1,629 2,054 12,331 95,000 95,000 95,000 <OPERATIONS & MAINTENANCE> 51,641 16,074 72,809 255,000 255,000 256,000 [239-6011] PW Admin & Engineering Total 87,452 42,555 94,695 290,270 285,608 313,138 21 - 199

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 175
8180 Contract Services
Annual citywide catch basin cleaning services required for MS4 Permit compliance, catch basin protection and repair, trash capture inserts, and other stormwater related services. (Total $95,000)

21 - 200

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 176
SGVCOG / 247-6010-6011
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds to purchase temporary equipment for the Slow Streets Program. (Total $45,000)
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense - - - 50,000 - 45,000 <OPERATIONS & MAINTENANCE> - - - 50,000 - 45,000
247 - SGVCOG TOTAL - - - 50,000 - 45,000
21 - 201

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 177
Water Distribution / 500-6010-6710
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 572,544 583,898 619,654 773,886 713,560 943,124 7010 000 Salaries - Temp / Part 2,361 31,658 - - 4,001 - 7020 000 Overtime 23,295 36,597 40,443 45,000 53,331
7040 000 Holiday 12,528 20,060 15,444 - 1,433 12,985
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback 6,041 - - 1,196 - 4,107
7100 000 Retirement 126,277 116,670 282,956 192,199 188,757 101,928 7100 010 CalPERS UAL - - 157,293
7108 000 Deferred Compensation 2,028 24,689 (20,169) 2,748 5,052 9,316 7110 000 Workers Compensation 19,609 21,694 22,272 22,625 24,815 35,213 7120 000 Disability Insurance - 1,392 2,062 - 2,621
7130 000 Group Health Insurance 58,787 65,393 60,832 88,770 84,135 158,961 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 1,626 1,724 1,850 2,328 1,890 2,631 7150 000 Dental Insurance 5,092 5,875 6,347 8,730 6,617 9,698 7160 000 Life Insurance 723 727 803 960 852 1,188
7170 000 FICA - Medicare 8,617 9,680 9,910 11,221 12,128 13,675 <WAGES & BENEFITS> 839,528 920,056 1,042,403 1,149,663 1,099,192 1,450,119 8000 000 Office Supplies 4,082 4,313 4,301 3,700 3,700 3,700 8010 000 Postage - 127 12 200 - 400
8020 000 Special Department Expense 75,255 14,913 49,073 141,000 141,000 387,000 8050 000 Printing/Duplicating 292 66 404 3,500 3,000 3,500 8060 000 Dues & Memberships 238 - - 700 700 10,700
8070 000 Mileage/Auto Allowance 964 616 1,754 2,500 2,500 2,500 8090 000 Conference & Meeting Expense - - - 2,200 - 3,500 8100 000 Vehicle Maintenance 6,353 7,620 3,744 12,250 12,250 14,000 8105 000 Fuel - - - 20,000 20,000 20,000
8110 000 Equipment Maintenance 9,807 9,224 1,378 10,000 10,000 15,000 8120 000 Building Maintenance 5,469 15,562 16,289 23,000 23,000 17,000 8130 000 Small Tools 1,991 4,902 394 10,000 10,000 10,000 8132 000 Uniform Expense/Cleaning 2,972 2,864 3,170 2,500 25,000 3,500 8134 000 Safety Clothing/Equipment 1,083 2,387 726 5,400 54,000 9,400 8140 000 Utilities 38,306 49,179 64,668 80,000 60,000 83,000 8150 000 Telephone 9,160 8,832 4,510 10,500 2,000 10,500 8170 000 Professional Services 16,422 19,963 10,150 164,500 50,000 184,500 8180 000 Contract Services 49,076 25,109 44,634 100,000 100,000 158,000 8191 000 Liability & Surety Bonds 106,089 (78,000) 450,000 490,000 490,000 490,000 8200 000 Training Expense 225 595 420 2,000 2,000 2,000 8229 000 Taxes 4,537 4,392 4,485 5,000 5,000 5,000
8400 000 Overhead Allocation 117,114 117,114 117,114 117,114 117,114 117,114 <OPERATIONS & MAINTENANCE> 449,435 209,777 777,228 1,206,064 1,131,264 1,550,314 8530 000 Computer Equipment - - - - - -
8540 000 Automotive Equipment - - - 180,000 - 410,000
8572 000 Meters 29,511 23,735 13,049 - - -
8573 000 Fire Hydrants 2,523 5,762 5,330 - - -
8574 000 Valves 889 - - - - -
<CAPITAL OUTLAY> 32,923 29,496 18,379 180,000 - 410,000 [500-6710] Water Distribution Total 1,321,885 1,159,330 1,838,010 2,535,727 2,230,456 3,410,433 21 - 202

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 178
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for six full-time employees, including Senior Water Utility Worker and five Water Utility Worker I/II and partial compensation of Public Works Director, Deputy Public Works Director, Water Operations Manager, two Public Works Inspectors, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after hours emergency response to water main and service connection leaks.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies ($800). (Total $3,700) 8010 Postage
Provides funds for postal expenses for City mailings, including postage machine lease payment ($400).
8020 Special Department Expense
Provides for underground service alert fees ($2,500), staff physical exams and Class B driver license renewals ($500), parts and supplies for water stock inventory, including fire hydrants, pipes, fitting, valves, copper, meters, gaskets ($210,000), backfill sand, base and asphalt, top soil ($17,500), hot tapping services, underground borrowing supplies, and backflow device testing and repair, and valve replacement ($41,500) , replacement of fire hydrants and installation expenses ($40,000), materials for the installation and repair of fire services ($40,000), workstation installations ($25,000), and inventory management system ($10,000). (Total $387,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, plans, and billing inserts. (Total $3,500)
8060 Dues, Memberships, Subscriptions, and Books
Purchase of new Water Distribution reference books and membership in SCWUA 21 - 203

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 179
and AWWA ($700), and the San Gabriel Valley Water Association ($10,000). (Total $10,700)
8070 Mileage/Auto Allowance
Provides reimbursement funds for water related call outs. (Total $2,500) 8090 Conference & Meeting Expenses
Provides funds for the American Water Works Association (AWWA) Conference and regional conference & meetings. (Total $3,500)

8100 Vehicle Maintenance
Provides funds for operational expenses such as oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $14,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $20,000)

8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including air hose supplies ($2,000) generator, ditch pumps, tapping machine, trench shoring systems, backhoe, compressor and miscellaneous electrical and pneumatic equipment ($8,000) and upgrade water line locator, leak detection devices, and pressure logger ($5,000). (Total $15,000)
8120 Building Maintenance
Provides for repairs to the facilities used by the Water Distribution Division and building supplies ($6,000) including automatic gate & garage door maintenance ($6,500), elevator maintenance at Garfield Reservoir ($4,500). (Total $17,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools, including purchase of electrical partner saw, generator ($5,000), pneumatic pumps ($3,000), and electrical pumps ($2,000). (Total $10,000) 8132 Uniforms and Equipment
Provides for purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, including, safety vests, hard hats, ear plugs, gloves ($3,000), safety boots ($1,900), First Aid equipment ($500) and traffic control equipment including work zone signs, cones, and delineators ($4,000). (Total $9,400)
8140 Utilities
Provides funds for electrical service to Garfield Water Distribution Facility and all water sites by Southern California Edison ($80,000), CNG fuel ($3,000). (Total $83,000)
21 - 204

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 180
8150 Telephone
Provides funds for telephone service to Garfield Water Distribution Facility and all water sites, including meter reading network service. (Total $10,500). 8170 Professional Services
Provides professional services to update the water GIS to include water services and meters ($20,000), Water Rate Study ($80,000) and hydraulic model analysis for development projects including fire flow ($30,000), and other professional services ($54,500). (Total $184,500)
8180 Contract Services
Provides contract services to repair and replace water mains, valves, fire hydrants, and water services ($100,000) Meter reading system and support services ($10,000), water meter bee removal services ($3,000), landscaping contract services for water facilities ($24,000), Janitorial Services ($11,000), and Citywide Cross Connection Program management ($10,000). (Total $158,000)

8191 Liability Insurance & Surety Bonds and Property
This account pays a 25% share of the City’s self-insured costs which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Sewer Fund (5%), and LLMD (10%). (Total $490,000) 8200 Training Expense
Provides training seminars and workshops related to water system distribution certification, such as American Water Works Association ($1,200), SCUWA staff training ($400), California Rural Water and State Water Resources Control Board operator certifications ($400). (Total $2,000)
8229 Taxes
Property taxes paid to Los Angeles County for Water facilities located outside of South Pasadena City boundaries (Total $5,000).
8400 Overhead Allocation
Charges for administrative services provided by the General Fund (Total $117,114).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase a replacement Water Division Vehicle and forklift (Total $410,000). 21 - 205

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 181
Water Production / 500-6010-6711
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 386,293 369,595 321,220 400,919 293,016 163,884 7010 000 Salaries - Temp / Part 2,361 - - - - -
7020 000 Overtime 21,826 38,166 39,120 50,000 32,482
7040 000 Holiday 8,255 11,503 9,544 - 4,098 8,767
7070 000 Leave Buyback 2,523 - - 10,000 - 1,095
7100 000 Retirement 140,486 97,798 212,478 135,464 114,911 18,029 7100 010 CalPERS UAL - - 28,271
7108 000 Deferred Compensation 1,484 13,556 (11,349) 1,457 2,295 1,638 7110 000 Workers Compensation 12,786 13,769 13,737 13,296 11,836 6,033 7130 000 Group Health Insurance 38,372 36,343 26,026 31,170 31,582 22,350 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 972 937 780 1,176 650 351
7150 000 Dental Insurance 3,927 3,795 3,198 4,410 2,618 1,456 7160 000 Life Insurance 436 425 389 485 317 163
7170 000 FICA - Medicare 5,591 6,001 5,582 5,813 4,846 2,376 <WAGES & BENEFITS> 625,312 591,888 620,725 654,190 498,653 254,414 8000 000 Office Supplies 1,758 1,025 1,377 1,500 1,500 1,500 8010 000 Postage - 65 12 200 - 400
8020 000 Special Department Expense (2,773) 23,120 20,990 42,700 42,700 146,600 8040 000 Advertising (279) - - - - -
8050 000 Printing/Duplicating 449 - - 2,000 2,000 2,000 8060 000 Dues & Memberships 2,223 2,373 2,443 5,600 5,600 5,600 8070 000 Mileage/Auto Allowance 130 259 60 600 - 600
8080 000 Books & Periodicals - - - 500 500 500
8100 000 Vehicle Maintenance 3,363 597 120 5,000 5,000 6,000 8110 000 Equipment Maintenance 11,863 4,660 - 236,000 236,000 231,000 8120 000 Building Maintenance 199 496 - 10,500 10,000 10,500 8130 000 Small Tools 371 - 989 1,000 1,000 1,000
8132 000 Uniform Expense/Cleaning 1,706 2,014 1,610 2,500 2,500 2,500 8134 000 Safety Clothing/Equipment - 1,197 718 800 800 2,950 8140 000 Utilities 3,317 5,986 2,230 7,000 7,000 7,000
8150 000 Telephone - - - 1,200 - 1,200
8152 000 Pumping Power 533,536 692,436 684,049 835,000 750,000 935,000 8170 000 Professional Services 135,176 128,616 141,858 355,000 255,000 210,000 8180 000 Contract Services 136,563 417,062 221,640 1,085,000 600,000 1,150,000 8200 000 Training Expense 110 - - 1,500 1,500 1,500
8231 000 Water Purchases - Resale 281,237 345,861 466,942 310,000 310,000 310,000 8233 000 Watermaster Charges 559,565 716,542 635,780 1,000,000 1,000,000 1,350,000 8400 000 Overhead Allocation 205,267 205,267 205,267 205,267 205,267 205,267 <OPERATIONS & MAINTENANCE> 1,873,780 2,547,577 2,386,087 4,108,867 3,436,367 4,581,117 8520 000 Machinery & Equipment - - - - - -
8530 000 Computer Equipment 3,040 3,211 - 20,000 - 20,000 8540 000 Automotive Equipment 20,616 - - 260,000 - 290,000 <CAPITAL OUTLAY> 23,656 3,211 - 280,000 - 310,000
[500-6711] Water Production Total 2,522,747 3,142,676 3,006,811 5,043,057 3,935,020 5,145,531 21 - 206

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 182
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for three full time employees, including Senior Water Production/Treatment Operator, and two Water Production/Treatment Operators, and partial compensation for Public Works Director, Deputy Public Works Director, Water Operations Manager, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for afterhours emergency response to water production problems and for coverage during vacations, sick leave and other extended employee absences.
7040 Holiday
Funds employees whose work rotation falls on holidays.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies and miscellaneous expenses. (Total $1,500) 8010 Postage
Provides funds for postal expenses for City mailings. (Total $400) 8020 Special Department Expense
Provides for special and miscellaneous department supplies and services including: salt for sodium hypochlorite generation at Wilson, Garfield, and Graves Reservoir ($23,400), chlorine analyzer solution and other water quality chemistry supplies($19,000), turbine oil ($1,000), backwash tank rentals ($3,000), chemical pipe supplies ($2,500), and parts and supplies ($2,500), SCADA DSL line at Wilson and Garfield Reservoir ($3,000), State Water Resources Control Board administration fees ($45,000), San Gabriel Basin Water Quality Authority administrative fee ($47,000), and staff physical exams and Class B driver license renewals ($200). (Total $146,600)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as the annual 21 - 207

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 183
Consumer Confidence Report and water system maps. (Total $2,000) 8060 Dues, Memberships, Subscriptions
Provides funds for City membership fees and dues for the American Water Works Association. (Total $5,600)
8070 Mileage/Auto Allowance
To provide reimbursement for water related call outs. (Total $600) 8080 Books, Videos, Magazines, and Recordings
Provides funds for the purchase of reference books and manuals from AWWA. (Total $500)
8100 Vehicle Maintenance and Operations
Provides funds for operational expenses such as gas, oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $6,000)
8110 Equipment Maintenance
Provides funds for pump maintenance and emergency services ($149,000), water softener ($3,000), generator services ($3,000), chlorine equipment maintenance ($25,000), valve & pump maintenance ($10,000), compressor maintenance ($5,000), Nitrate Analyzer Maintenance ($36,000). (Total $231,000)

8120 Building Maintenance
Provides funds to repair HVAC, painting, electrical maintenance, and gate maintenance at water facilities. (Total $10,500)
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $1,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $2,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, safety equipment and supplies including safety boots ($750), First Aid equipment ($1,500), gloves, hard hats, vest, ear plugs ($200), chemical resistant PPE ($500). (Total $2,950). 8140 Utilities
Provides for electric service to water system facilities used by the Water Production Division other than power for pumping (Total $7,000). 8150 Telephone
Provides telephone service to water system facilities (Total $1,200). 8152 Pumping Power
This account provides funds for electrical and energy charges associated with 21 - 208

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 184
operating wells and booster pumps. (Total $935,000)
8170 Professional Services
Provides for professional services such as water quality testing including water quality monitoring city wide and at the Wilson & Graves Wellhead treatment systems ($65,000), security services at elevated tanks and reservoirs ($3,000), consultant services for preparation of the annual Consumer Confidence Report and Water Audit, and as needed consulting services for water production ($60,000), SCADA system maintenance ($12,000), and water quality and treatment cost reduction study ($70,000). (Total $210,000) 8180 Contract Services
Granular activated carbon media replacement for Wilson Wellhead Treatment system and Graves Treatment system ($950,000), Graves Reservoir Ion exchange generation salt ($75,000), weed abatement and reservoir tree maintenance ($15,000), and waste brine treatment & disposal ($110,000). (Total $1,150,000)
8200 Training Expense
Provides for AWWA training seminars and workshops related to water supply and production to maintain required state certification of operators (Total $1,500). 8231 Water Purchases – Resale
This account provides funds to purchase water from the City of Pasadena ($45,000), Cal American Water ($5,000), and MWD purchase through Upper San Gabriel Valley Water District supplement the City’s well production ($260,000). (Total $310,000).
8233 Watermaster Charges
This account provides the funds to pay for extraction of groundwater from the Main San Gabriel Basin within the City’s water rights, excess extraction premiums beyond the adjudicated rights, and for fees for the cleanup of the ground water basin. (Total $1,350,000)
8400 Overhead Allocation
Charges for administrative services provided by the General Fund. (Total $205,267)

CAPITAL OUTLAY
8530 Computer Equipment
Provide replacement computer equipment for the Water Division Supervisory Control and Data Acquisition (SCADA) system. (Total $20,000) 8540 Vehicles and Equipment
Purchase a Water Division Valve Truck to implement a preventative maintenance valve exercise program. (Total $290,000)

21 - 209

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 185
Water Efficiency Projects / 503-6010-6713
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 66,122 57,146 73,135 38,180 50,408 88,901 7010 000 Salaries - Temp / Part - 3,243 8,281 1,000 20,328 22,729 7020 000 Overtime - 2,950 2,684 - 235
7040 000 Holiday 1,584 2,644 1,607 - - 1,531
7070 000 Leave Buyback - - - - - 548
7100 000 Retirement 26,130 19,866 40,069 6,096 8,572 8,194 7100 010 CalPERS UAL - - 6,481
7108 000 Deferred Compensation 234 2,987 (2,426) 108 709 885 7110 000 Workers Compensation 881 910 1,140 857 1,271 1,409 7130 000 Group Health Insurance 10,756 10,923 8,552 4,029 13,983 29,895 7140 000 Vision Insurance 151 140 127 72 151 305
7150 000 Dental Insurance 455 520 470 270 706 1,200
7160 000 Life Insurance 69 79 76 30 85 134
7170 000 FICA - Medicare 933 966 1,305 554 2,321 3,028
<WAGES & BENEFITS> 107,314 102,376 135,019 51,196 98,768 165,242 8000 000 Office Supplies 600 66 - 2,000 700 2,000
8010 000 Postage - - 154 2,500 2,500 2,500
8020 000 Special Department Expense 395 5,465 161 25,000 12,500 25,000 8032 000 Water Efficiency Fee Projects 19,256 20,147 24,412 125,000 57,000 125,000 8060 000 Dues & Memberships - - - 2,500 525 2,500
8070 000 Mileage/Auto Allowance 153 - 10 200 200 200
8090 000 Conference & Meeting Expense 504 - - 2,000 2,000 2,000 <OPERATIONS & MAINTENANCE> 20,909 25,678 24,737 159,200 75,425 159,200 8540 000 Automotive Equipment - - - - - 40,000
<CAPITAL OUTLAY> - - - - - 40,000
[503-6713] Water Efficiency Total 128,223 128,054 159,756 210,396 174,193 364,442 21 - 210

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 186
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Environmental & Sustainability Manager. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Funds the cost of overtime for non-management staff attending City Council and commission meetings and, as authorized, official City events outside of regular office hours.
7010 Salaries – Part-Time
Funds compensation for a part time intern to assist in processing water conservation program permits.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for department office supplies ($2,000). 8010 Postage
Provides funds for postal related expenses for environmental newsletters and documents. (Total $2,500)
8020 Special Department Expense
Provides funds water conservation and sustainability supplies and services including, but not limited to, computer supplies, annual software subscriptions ($350), expenditures related to promotional materials, event supplies, or other materials ($2,650), Expenditures related to printing, document production, flyers, bill inserts, door hangers, custom items, and other media, marketing, or materials used for events, meetings, programs, outreach, and community classes related to water conservation education ($22,000). (Total $25,000) 8032 Water Efficiency Fee Projects
Provides funds for water conservation and efficiency programs such as residential and commercial water audits, contributing matching funds towards Metropolitan Water District rebate programs and establishing City water rebate programs and services. (Total $125,000)
8060 Dues, Memberships, Subscriptions, and Books
Water Conservation related memberships, including American Water Works Association (AWWA) and California Water Efficiency Partnership (CalWEP) (Total $2,500).
8070 Mileage Reimbursement
Provides funds for mileage reimbursement to water conservation, environmental and sustainability events (Total $200).
21 - 211

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 187
8090 Conference and Meeting Expense
Provides funds for attending conferences and meetings related to water conservation, environmental and sustainability (Total $2,000).

CAPITAL OUTLAY
8540 Automotive Equipment
Refurbishment of vehicle for promoting environmental conservation ($40,000) 21 - 212

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 188
Key Performance Indicators
The Public Works Department is committed to improving public engagement and community access to project and program information in Fiscal Year 2023-2024. In addition to completing a department reorganization and recruitment of critical positions, Public Works will implement quarterly newsletters and website project updates to communicate its many endeavors to City stakeholders.

Public Works Administration & Engineering
 Fulfillment of up to 2,000 service requests annually.  Process 500 permits for encroachment, excavation, tree replacement, etc.

Water & Sewer Infrastructure
 Produce sufficient water for South Pasadena, approximately 4,000 acre-feet annually.  Replace 50-100 meters, 10-12 fire hydrants, and 5-8 water service lines annually.  Remove and replace up to 1,000 linear feet (LF) of water main pipelines.  Collect 6,200 meter readings monthly.
 Perform at least 10 area leak detection inspections to identify and repair leaks  Monthly sewer inspection and maintenance program.

Street & Sidewalk Maintenance
 Track repair and replacement of City sidewalks, curbs, and gutters.  Track repair of street potholes.
 Track replacement of damaged asphalt.

Street/Median Trees & Parks Maintenance
 Plant 80-100 trees annually.
 Increase outreach and education programs regarding landscape & trees maintenance to quarterly.

Facilities & Street Lights
 LED light conversion for up to 50 street, park, and field lights annually.

Environmental Programs & Sustainability
 Increase water conservation rebate programs utilization by 25%.  Provide 3 demonstrations and 2 citywide utility bill inserts/mailings promoting electric leaf blowers.

Customer Service and Response
 Provide responses to customers within 1 business days, and status updates on service requests with 10 business days.
21 - 213

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 189
 Respond to emergencies, including water service/main break leaks within 1 hour.  Quarterly Updates on programs and projects.
21 - 214

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 190
Community Development
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Development Department is comprised of five divisions: Planning, Building and Safety, Community Improvement, Housing, and Film and Art. Staff in Community Development supports the Planning Commission, Cultural Heritage Commission, Design Review Board and Public Art Commission. The Planning staff administers the City’s Zoning Code including land use and development regulations, processes land use permits, and undertakes long range land use planning. The Building staff enforces construction standards to safeguard life, health, and property by reviewing building plans for code compliance, issuing building permits, and performing construction inspections. The Community Improvement (code enforcement) staff works with property owners to secure compliance with the municipal code regarding property maintenance and health and safety issues. The Housing Division focuses on developing affordable housing policies and implementing strategies to improve housing opportunities for all income levels. Additionally, the Housing staff helps to monitor and implement the Housing Element programs. The department is also home to the South Pasadena Film Office which coordinates all filming activity in the City.

Notable Changes – Wages and Benefits
There is an increase in overall wages and benefits due to additional staffing needed in the department. A full-time Management Assistant position is being requested to help manage the department's four commissions and provide additional administrative assistance to the Housing Division. Additionally, this budget proposes to convert the part-time Community Improvement position to full-time to help with the code cases and to respond to various new City codes and State laws such as the ban on gas powered leaf blowers, and AB 838 tenant health and safety complaints.

Notable Changes – Operations and Maintenance
There is a significant increase in professional services to contract planning firms and consultants to assist with the implementation of the housing programs in the State mandated 6th Cycle Housing Element Update 2021-2029. During this fiscal year the department will be making significant zoning code amendments and finalize the General Plan and Downtown Specific Plan updates, among other department priorities. In addition, the budget for Professional Services includes an extensive work plan including:
 Zoning Code amendments;
 Tenant Protection Programs;
 Cultural Heritage Ordinance update; and
 Department organizational and operational assessment.

Capital Outlay
Improvements to the Housing Authority owned property (308 San Pasqual) are needed within the fiscal year such as potential reroof, septic tank inspection and potential pumping, and kitchen rehabilitation.

21 - 215

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 191
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 Operations & Maintenance 1,052,408 721,329 1,124,402 2,032,514 1,485,700 2,135,581 Capital Outlay - - - - - -
Total Expenses by Category 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 [101-7011] Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 [105-7011] Facilities & Equipment Replacement (12,802) - - - - - [228-7220] Housing Authority 15,199 10,361 373 11,700 11,700 16,200 Total Expenses by Program 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 21 - 216

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 192
Community Development / 101-7010-7011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 497,128 672,364 713,825 1,049,544 1,018,571 1,324,573 7010 000 Salaries - Temp / Part 90,558 142,722 103,634 109,000 144,120 78,763 7020 000 Overtime 2,828 1,041 3,742 30,000 24,070 15,000 7040 000 Holiday 4,591 14,192 8,755 - - 7,229
7070 000 Leave Buyback 7,988 - 15,859 8,000 - 9,496
7100 000 Retirement 156,654 144,519 390,914 241,120 249,121 133,667 7100 010 CalPERS UAL - - 161,675
7108 000 Deferred Compensation 1,192 34,217 (24,752) 3,005 7,145 13,228 7110 000 Workers Compensation 7,114 9,415 9,067 22,266 13,081 16,082 7120 000 Disability Insurance 13,337 2,653 - - -
7122 000 Unemployment Insurance 6,620 1,360 - - - -
7130 000 Group Health Insurance 35,293 54,223 60,861 109,893 88,315 232,380 7140 000 Vision Insurance 904 1,319 1,416 2,640 1,971 2,983 7150 000 Dental Insurance 3,223 4,915 5,406 9,900 7,611 11,150 7160 000 Life Insurance 450 668 665 1,089 995 1,386
7170 000 FICA - Medicare 11,704 14,508 12,569 14,928 18,630 25,232 <WAGES & BENEFITS> 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 8000 000 Office Supplies 2,588 470 6,472 19,431 20,000 20,000 8010 000 Postage 3,830 6,769 2,639 6,000 15,000 15,000
8020 000 Special Department Expense 2,140 8,173 4,358 5,500 6,000 6,122 8040 000 Advertising 6,082 - 250 74,205 58,000 10,000
8050 000 Printing/Duplicating 4,049 10,526 10,644 15,000 15,000 11,000 8060 000 Dues & Memberships 475 25,400 12,050 33,000 20,000 15,009 8090 000 Conference & Meeting Expense 415 275 50 6,500 6,500 27,075 8100 000 Vehicle Maintenance 1,535 2,032 2,554 1,000 1,000 1,000 8110 000 Equipment Maintenance 1,434 - - 1,500 1,500 -
8170 000 Professional Services 455,467 293,955 235,396 432,500 430,000 1,187,000 8180 000 Contract Services 563,495 351,629 849,618 1,394,678 900,000 794,500 8200 000 Training Expense - 380 - 6,000 500 3,000
8257 000 Boards & Commissions - - - 500 500 4,675
8260 000 Public Art 8,500 11,360 - 25,000 - 25,000
<OPERATIONS & MAINTENANCE> 1,050,010 710,968 1,124,030 2,020,814 1,474,000 2,119,381 [101-7011] Community Development Total 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 21 - 217

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 193
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for the Planning & Community Development Director, Deputy Director, Planning Manager, three Associate Planners, one Assistant Planner, one Film Liaison, one Community Improvement Coordinator, one Senior Management Analyst, one Administrative Secretary and one new Planning Counter Technician.
7010 Salaries – Part-Time
Funds compensation for seasonal, temporary, and other non-salaried part-time employees. Includes additional staffing to process Planning Department backlog.
7020 Overtime
Funds compensation for overtime duty for department staff. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds regular office supplies ($20,000).
8010 Postage
Funds postal expenses for department mailings related to development and construction projects, housing, community improvement as well as public hearing notices. ($15,000).
8020 Special Department Expense
Provides funds for department promotional items for community events; miscellaneous department supplies such as: furniture ($500), commissioner nameplate and badges ($500), Code Enforcement equipment and PPE for Community Improvement inspections ($1,500); staff development ($1,500), promotional items for the community ($1,000) and department literature ($500).

Includes additional technology to accommodate virtual meetings and online community outreach ($622). ($6,122).
8040 Advertising
Funds for advertising of non-legal public notices such as hillside notices (Total $10,000).
8050 Printing and Duplication
Funds the printing and duplication of materials for building permit forms, inspection forms, and job inspection cards ($2,500). As well as materials for 21 - 218

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 194
various boards and commissions (Flyers, brochures, foam boards, etc.) ($1,500).

Additionally, this category funds graphic design ($2,000) and documents specific to the General Plan and Downtown Specific Plan ($5,000). ($11,000). 8060 Dues, Memberships, Subscriptions, and Books
Funds membership fees, dues, subscriptions and publications of professional organizations and continuing education materials, including California Planning & Development Report ($238), American Planning Association ($2,560), California Association of Code Enforcement ($720), International Council of Building Officials and California Preservation Foundation ($500), NAHRO/SCANPH ($550), and Film Liaisons in California Statewide ($300). Additionally, this category funds the annual San Gabriel Valley Regional Housing Trust ($10,141) ($15,009).
8090 Conference and Meeting Expense
Funds conference registration, and meeting/travel expenses, including the annual conference of the California Chapter of the American Planning Association ($3,750), National American Planning Association ($2,355), California Association of Code Enforcement Officers ($1,400), Southern California Association of Non-Profit Housing (SCANPH) ($950), CA Preservation Foundation Annual Conf. ($590), NAHRO Annual Conference ($750) and related travel expenses ($17,280). (Total $27,075).

8100 Vehicle Maintenance
Funds operational costs for gas, oil change, and regular maintenance of department vehicle. ($1,000).
8170 Professional Services
Provides funding for consultant services and other services related to planning and housing (including Strategic Plan priorities). Implementation of Housing Element programs; tenant protection programs (i.e., rent registry, rent stabilization, etc.) ($400,000), Cultural Heritage Ordinance update ($200,000), General Plan and Downtown Specific Plan consultant ($150,000), removal of racially restrictive covenants ($100,000), ballot measure and height limit study ($100,000), and IHO in-lieu fee study ($23,000). Consultants for historic resource evaluations ($64,000) (offset by deposits), rezoning and General Plan and Downtown Specific Plan maps, tables, data, etc., ($125,000), and department organizational and operational assessment ($25,000). This list does not include all Strategic Plan priorities or grant funded projects, etc. (Total $1,187,000).

8180 Contract Services
Provides for building inspection, building official, building clerk building permit issuance and plan checking services provided under contract by Transtech ($750,000). This category also funds emergency fencing and window and door board ups for Community Improvement ($7,000), code enforcement administrative citation hearings and collections ($4,500). Aerial Maps ($5,000) and land use based maps & database ($28,000) (Total $794,500)

21 - 219

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 195
8200 Employee Training
Funds required trainings such as CEQA ($200), historic preservation training seminars ($200), ICC EduCode Training ($900), APA Planning Academy ($200) ILG and LAEDC seminars ($1,500) ($3,000).
8257 Board & Commissions
Funds required training in historic preservation for the Cultural Heritage Commission and CEQA and land use training for Planning Commission. This category also funds attendance at the SPPF Gala ($4,675). 8260 Public Art
Funds professional services related to public art program. ($25,000). 21 - 220

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 196
Housing Authority / 228-7200-7220
Budget Detail

OPERATIONS & MAINTENANCE
8120 Building Maintenance
Funds minor building maintenance of Arroyo House ($5,000). 8121 Utility Credit – Arroyo House
Funds credit of $100 per month for the Arroyo House per the lease agreement ($1,200).
8180 Contract Services
Funds to contract with for landlord/tenant assistance and fair housing ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8120 000 Building Maintenance 4,075 262 - 500 500 5,000 8121 000 Utility Credit - Arroyo House 800 1,100 1,000 1,200 1,200 1,200 8180 000 Contract Services 10,324 8,283 - 10,000 10,000 10,000 8182 000 Property Tax - Leased Property 716 (628) - - - <OPERATIONS & MAINTENANCE> 15,199 10,361 373 11,700 11,700 16,200 228 - HOUSING AUTHORITY TOTAL 15,199 10,361 373 11,700 11,700 16,200 21 - 221

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 197
Key Performance Indicators
The Community Development Department strives to provide excellent customer service by efficiently managing workload and thereby reducing processing times, building plan check approvals, and permit issuance.

Administration
Encourage interdepartmental collaboration to improve entitlement applications and public information regarding development projects; continue to improve department processes; and finalize objective development standards to streamline development application process. ● Assist City Manager’s Office with regular updates for the citywide newsletter ● Conduct interdepartmental development coordination meetings: 6 ● Conduct a department organizational and operational assessment ● Conduct community outreach efforts including informational workshops or study sessions related to housing programs, Downtown Specific Plan, and General Plan Update: 4
Planning & Building
Reduce processing time for discretionary applications and building plan check by implementing the electronic permitting system.
● Process discretionary applications (PC, CHC, DRB): 35 ● Process administrative (by-right) applications (DRB/CHC Chair Review, Staff Review):
90 ● Process ADU applications: 55
Community Improvement
Respond to code complaints by investigating, opening cases when appropriate, and driving cases toward a successful resolution.
● Prioritize all incoming cases as Level 1 (imminent health and safety hazards such as dangerous and unstable structures), Level 2 (significant code violations including substandard housing conditions), or Level 3 (other code violations such as overgrown vegetation and blight):
o Investigate all Level 1 cases by the end of the next business day o Investigate all Level 2 cases within five business days o Investigate all Level 3 cases within ten business days ● Work with the Housing Division to respond to tenant habitability complaints ● Provide quarterly reports to City Council on community improvement activities Film & Art
Process film applications efficiently while eliminating impacts to residents and neighborhoods. Work closely with the Public Art Commission to promote public art projects and programs.
● Minimum film permits: 175
● Provide quarterly reports to City Council on film activity Housing
The Housing Division will be responsible for tracking the implementation of the 6th Cycle Housing Element housing programs, track affordable units, and conduct community outreach 21 - 222

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 198
efforts related to housing programs.
● Develop and propose new tenant protection programs
● Develop affordable housing opportunities including Caltrans vacant properties and Housing Authority owned site at 1503-1507 El Centro Street 21 - 223
21 - 224

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 199
Library
Fiscal Year 2022-23 Budget Snapshot
Overview
The Library Department is a community anchor and a resource and learning hub. It is a welcoming place for people of all ages, walks of life and socioeconomic backgrounds. People visit the Library to study, work, relax, and recharge. It is a place where people learn about their community, connect with their neighbors, and expand their horizons. The Library provides resources in a variety of formats to meet the information and learning needs of a diverse population. It supports reading readiness, literacy, lifelong learning, recreation, and professional development with its collections, programs, and services. The Library is open 7 days a week, for a total of 58 hours. In the first three-quarters of Fiscal Year 2022-23 the Library issued more than 2,000 new library cards, and an average of 14,285 patrons came through the doors every month. Borrowing is close to pre-pandemic levels, averaging 28,600 checkouts a month.

Librarians at our reference desks helped around 80 patrons each day and presented programs attended by more than 7,700 people.

Fiscal Year 2022-2023 was a banner year at the Library. We saw library operations return to normal as the impacts of COVID-19 receded, and the Library Special Tax, which provides approximately 20% of the Library’s budget, was renewed by 86.65% of the voters, and will continue until terminated by a majority vote of the electorate. A robust strategic planning process engaged the community and staff and resulted in a plan that will guide library programs and services for the next five years, as well as inform decisions about the allocation of human and fiscal resources. The plan outlines many exciting goals related to operations, the facility, technology, and services.

The Library’s goals for Fiscal Year 2023-2024 are tied to the strategic plan and include implementing a Radio Frequency Identification (RFID) system that will improve customer selfservice options and collection management, implementing a module for the Integrated Library System (ILS) that will streamline the acquisition of library materials, and securing funding from the California State Library for critical infrastructure and life-safety improvements to the facility.

Notable Changes – Wages and Benefits
The Library is not requesting any new positions or changes to positions for Fiscal Year 2023-24.

Notable Changes – Operations and Maintenance
The budget includes funding to enable librarians to attend The American Library Association’s annual conference, which will be held in San Diego.

Capital Outlay
Funds have been designated to paint, re-carpet and replace the furniture in the teen area, as well as to replace the curbside book drops on Oxley Street. 21 - 225

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 200
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 Operations & Maintenance 310,714 248,738 284,301 336,900 328,165 341,395 Capital Outlay 1,112 24,442 10,525 55,900 55,900 59,000 Total Expenses by Category 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 [101-8011] Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Total Expenses by Program 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 21 - 226

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 201
Library / 101-8010-8011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 599,212 707,712 727,965 818,664 792,451 904,837 7010 000 Salaries - Temp / Part 240,771 250,634 252,424 342,000 318,426 360,000 7020 000 Overtime 147 155 519 1,000 199 -
7040 000 Holiday 12,789 23,432 13,727 2,000 1,855 13,598 7070 000 Leave Buyback 17,016 - - 18,000 5,965 18,553
7100 000 Retirement 226,060 190,818 446,798 191,378 202,505 100,577 7100 010 CalPERS UAL - - 153,309
7108 000 Deferred Compensation 1,422 31,618 (28,545) 1,387 4,630 8,947 7110 000 Workers Compensation 10,480 11,479 12,623 15,145 13,652 19,762 7120 000 Disability Insurance - - - - - -
7122 000 Unemployment Insurance 1,055 1,029 - - - -
7130 000 Group Health Insurance 74,545 84,889 83,898 104,280 102,713 154,200 7140 000 Vision Insurance 1,460 1,610 1,800 2,400 1,657 2,174 7150 000 Dental Insurance 5,454 6,022 7,034 9,000 6,804 7,840 7160 000 Life Insurance 788 899 866 990 857 990
7170 000 FICA - Medicare 22,660 24,892 25,197 33,246 31,147 66,051 <WAGES & BENEFITS> 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 8000 000 Office Supplies 5,359 6,359 7,297 6,500 6,500 7,500 8010 000 Postage 1,820 1,738 1,118 1,500 1,500 2,200
8020 000 Special Department Expense 20,681 15,160 30,645 20,000 20,000 22,500 8030 000 Library Periodicals 10,604 6,715 6,959 7,000 6,750 7,100 8031 000 Electronic Resources 29,292 20,619 20,433 20,000 20,000 20,000 8040 000 Advertising 1,076 1,287 204 1,000 800 -
8050 000 Printing/Duplicating 1,963 1,480 3,989 3,500 3,500 4,500 8060 000 Dues & Memberships 4,104 4,060 4,106 4,200 3,245 5,400 8070 000 Mileage/Auto Allowance 117 - - 100 - 100
8080 000 Books/DVDs/CDs 95,474 70,843 86,375 105,000 105,000 110,000 8083 000 E-Books 35,393 33,288 32,648 35,000 35,000 36,000 8085 000 City-wide Reading Program - - - 1,000 1,000 -
8090 000 Conference & Meeting Expense 200 - 100 2,000 1,000 6,845 8110 000 Equipment Maintenance 2,789 405 1,389 3,000 3,000 3,000 8120 000 Building Maintenance 9,469 24,552 4,294 5,000 5,000 6,250 8140 000 Utilities - - - - - -
8151 000 CENIC WiFi Expenses 6,218 5,646 12,241 11,500 10,870 11,500 8155 000 Rental/Lease - - - - - 450
8170 000 Professional Services 4,375 2,625 6,611 34,600 30,000 10,000 8180 000 Contract Services 81,432 51,941 64,700 73,000 73,000 84,050 8200 000 Training Expense - 1,820 199 1,500 500 2,500
8257 000 Boards & Commissions 348 200 992 1,500 1,500 1,500 <OPERATIONS & MAINTENANCE> 310,714 248,738 284,301 336,900 328,165 341,395 8500 000 Building & Improvements - 15,962 5,882 38,900 38,900 10,000 8520 000 Machinery & Equipment 695 4,151 2,837 15,000 15,000 49,000 8521 000 Mach. & Equip. - Library Ops. Study - 3,150 - - - - 8530 000 Computer Equipment 417 1,179 1,806 2,000 2,000 - <CAPITAL OUTLAY> 1,112 24,442 10,525 55,900 55,900 59,000 [101-8011] Library Total 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 21 - 227

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 202
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides compensation for a full-time staff of ten positions. These include 1 Library Director; 1 Public Services Manager, 1 Support Services Manager, 2 Adult Services Librarians, 1 Support Services Librarian, 1 Children’s Librarian, 1 Administrative Secretary, 1 Library Technical Assistant, and 1 Library Clerk II.

7010 Wages - Seasonal and Part-Time Employees
Covers the compensation of part-time library staff members who are paid hourly rates, including passport services clerk and Community Room rental staffing, which are offset by fee income.
7020 Overtime
Provides compensation for any overtime use throughout the year, at one and one-half times the regular salary or wage. Overtime is very sparingly used to compensate non-exempt professional staff when program preparations, meetings, etc. require them to work beyond a regular 8-hour work day.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of paper, stationery, rolls for receipt printers, folders, notepads, cash register and mailing supplies, toner, business cards, name badges, and general office supplies. (Total $7,500) 8010 Postage
Covers postage fees for correspondence, grant applications, invitations, overdue material notifications, and inter-library loan items lent or returned to their owning institutions. (Total $2,200)
8020 Special Department Expense
Funds the purchase of barcodes, security strips, CD and DVD cases and sleeves, supplies for children’s programs, book trucks, archival supplies, book jackets, mending tape, display racks, and other miscellaneous provisions. Also provides funds for collection development resources for staff, performers’ fees, special event insurance for Library programs, and software that supports the provision of services and resources to the public. (Total $22,500)

8030 Periodicals
Provides funds for hard copy magazine and English and foreign language newspaper subscriptions, including the South Pasadena Review, South Pasadenan, Pasadena Star-News, Los Angeles Times, and many others. (Total $7,100)
8031 Digital Resources
Provides funds for the purchase or licensing of digital resources, which are 21 - 228

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 203
remotely available 24/7. Resources include encyclopedias, streaming films, resources for readers, and interactive and foreign language e-books for kids. (Total $20,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of brochures, promotional bookmarks, magnets, posters, library card applications, and a variety of other printed materials for the public. (Total $4,500)
8060 Dues and Memberships
Supports membership to the California Library Association, the Califa libraries consortium, Southern California Library Cooperative, American Library Association, and other professional organizations. Memberships provide discounted pricing on selected resources, continuing education, professional development, and networking opportunities. (Total $5,400) 8070 Mileage Reimbursement
Addresses mileage reimbursement when a staff member’s private vehicle is used to conduct City business. Used mostly to compensate staff for attending required meetings and to support the training and continuing education of staff members at off-site workshops, meetings, and training sessions. (Total $100) 8080 Books/DVDs/CDs
Provides funds for the purchase and outsourced physical processing of books, music and audiobook CDs, and DVDs and Blu-rays. Annual circulation of materials exceeds 250,000. (Total $110,000)
8083 E-Books
Provides funds for the purchase of circulating digital books and digital audiobooks for children, teens, and adults. Annual circulation of digital books and audiobooks exceeds 28,000. (Total $36,000)
8090 Conference and Meeting Expense
Provides funds for conference and meeting travel expenses and registration fees for staff. The American Library Association annual conference will be held in San Diego in Fiscal Year 2023-2024. ($6,845)
8110 Equipment Maintenance
Includes funds for maintenance of automated external defibrillator units, maintenance of miscellaneous library equipment, and repairs to library security gates. (Total $3,000)
8120 Building Maintenance
Provides funds for elevator permit, miscellaneous emergency janitorial, plumbing, electrical, and other service and repairs, supplies related to building maintenance, funds for exterior steam cleaning and interior furniture cleaning, and for automated ADA door repairs. (Total $6,250)
8151 CENIC Wi-Fi Expenses
Provides funding for the out-of-pocket cost of high capacity, high speed 21 - 229

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 204
broadband connectivity for public and staff Wi-Fi. The Library receives California Teleconnect Fund (CTF) and Federal Communications Commission Schools and Libraries Program E-Rate reimbursements for a portion of this amount. Also includes $700 for SonicWall security for Wi-Fi router. (Total $11,500) 8155 Rental/Lease
Funds for postage meter lease. (Total $450)
8170 Professional Services
Includes $8,000 administering the Library Special Tax, including preparing and submitting the tax roll, and $2,000 for graphic design services. (Total $10,000) 8180 Contract Services
Provides $450 for security alarm maintenance, $1,100 for fire alarm system maintenance, $1,725 for emergency lighting system maintenance, and $3,500 for theft detection system and self-check kiosk maintenance. Includes $24,250 for cataloging records subscription, $2,400 for library asset recovery service, $2,325 for a book/CD/DVD ordering platform, $2,000 for a public computer reservation and printing system, and $46,800 for Integrated Library System product licensing, off-site hosting, and services. (Total $84,050) 8200 Training Expense
Provides funds for training materials, seminars, webinars, and job-related training sessions for library staff. (Total $2,500)
8257 Boards/Commissions
Funds for Library Board of Trustees’ attendance at the annual California public library advocates workshop and the California Library Association annual conference, as well as design, printing, honoraria, and other expenses of the Trustees’ Annual Volunteer Recognition event. (Total $1,500)

CAPITAL OUTLAY
8500 Building Improvements
Funds for installation of new Library patio tables and for Teen Room improvements. ($10,000)
8520 Machinery & Equipment
New ADA accessible exterior book drops and funds for Teen Room furniture. ($49,000)
21 - 230

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 205
Key Performance Indicators
The Library’s main focus in the new fiscal year is to begin to meet the goals laid out in the Library’s new Strategic Plan for the years 2023-2027.

Having filled the new full-time position in the Support Services Division late in fiscal year 2022- 2023, we will be continuing to refine roles and responsibilities in the Division, and to document and revise the division’s policies, procedures and workflows.

Special projects for 2023-2024 include converting the Library to a Radio Frequency Identification (RFID) collection management and security system, and pursuing grant funding from the California State Library for critical infrastructure improvements.

Outreach
● Add 700 people to the Library’s e-newsletter recipient list ● Conduct 10 SPUSD and private school class visits at the start of the school year ● Give 4 off-site presentations about Library programs and services to community groups Operations
● Review and revise 4 administrative policies
● Add 7,000 new items to the collection
● Rent the Community Room 20 times
Programs & Services
● Exceed 14,000 visitors per month on average
● Lend 25,000 items per month on average
● Present at least 8 programs for adults, such as book discussions, author talks, hands-on crafting, concerts, and films
● Exceed program attendance of 8,000 individuals annually 21 - 231
21 - 232

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 206
Community Services
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Services Department is pleased to submit the Fiscal Year 2023-24 budget proposal. The Community Services Department provides services within four divisions: Senior Division, Recreation Youth Division, Community Transit, and Community Services Division.

The following is a synopsis of the fiscal year for the Community Services Department.

The Senior Citizens Center, a multi-purpose facility, provides older adults with educational, social, physical, nutritional, and emotional services and city special events such as the Memorial Day Celebration. On-site meals, classes, and programs have resumed in person. Homedelivered meals continue to serve seniors residing within city limits.

The Recreation and Youth Division operates out of the Orange Grove Recreation Center and coordinates recreational classes for children and adults, after-school and summer child care, Facility and Park reservation, and city events such as Concerts in the Park, Eggstravaganza, Spooktacular, and Breakfast with Santa.

The Community Transit operates the Dial a Ride Program, which offers essential services for seniors, including rides to medical appointments, grocery stores, financial institutions, and social gatherings provided by the City. The Division has experienced an increase in ridership since the pandemic. A full-time Management Analyst and Management Assistant were hired to fill vacant positions. A new All-Electric 14 Passenger Van was purchased and is in operation. The Division will undergo an analysis of the Dial-A-Ride program.

The Community Services Division provides general department oversight plus budget and grant administration, park improvements, community liaison activities, and contract management of the Arroyo Seco Golf Course (Golf Course), Arroyo Seco Racquet Club, San Pascual Stables, South Pasadena Batting Cages, Ironworks Museum, and Tower Venture Cellular. All agreements have been fully executed with new contract terms except for the Golf Course which the agreement is on a month-to-month. The Golf Course completed a Market Support and Financial Analysis which is under review by City Council. An assessment of the Department was conducted by a consultant and recommendations will be implemented in FY 2023-2024. The Department implemented a new registration software called CivicPlus which will enhance the registration and reservation processes.

The staff supports the Community Services Commission, Festival of Balloons, South Pasadena Tournament of Roses Committee, and Recreation Leased Facilities Ad Hoc Committee.

Notable Changes – Wages and Benefits
The Community Services Department is requesting two position changes for Fiscal Year 2023- 2024 as follows:

1. Upgrade a part-time Community Services Coordinator to one full-time Community Services Coordinator

2. Combine two part-time Management Aides to one full-time Management Aide

21 - 233

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 207
Notable Changes – Operations and Maintenance
Senior Center:
● Upgrade the lobby, library, and staffing furniture
● Quarterly outreach mailers for senior programs
Administration:
● Installment of a new park sign at the Nature Park
● Install new alarm system at Ironworks Museum
● Annual maintenance fee for CivicPlus Software
Recreation:
● Replacement of all park signage such as park rules sign and gazebo area signage ● Painting of Camp Med room
● Purchase new kid size furniture for Camp Med
Dial-A-Ride
● Hire consultant to complete an Assessment of the Division Capital Outlay
Construction of Berkshire and Grevelia Pocket Parks - see CIP (Park Impact Fees). 21 - 234

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 208
Budget Summary

Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,298,385 1,000,618 1,371,016 1,659,435 1,586,141 2,102,188 Operations & Maintenance 1,449,933 1,401,947 1,818,635 2,177,730 2,112,460 2,163,093 Capital Outlay (13,807) 66,516 176,600 - 169,999 -
Total Expenses by Category 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,265,281 [101-8021] Senior Services 330,809 202,374 237,957 431,985 390,480 532,959 [101-8031] Community Services 172,667 217,223 276,302 356,440 421,305 373,413 [101-8032] Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 [105-8031] Facilities & Equipment Replacement - - - - - - [205-2210] Prop "A" Administration 7,529 13,204 12,902 15,631 17,070 27,139 [205-8024] Transit Planning 119,202 143,026 86,928 345,835 323,541 198,220 [205-8025] Dial-A-Ride 216,748 159,057 177,792 432,588 330,643 762,915 [207-2260] Prop "C" Administration 5,140 6,602 4,491 6,698 6,871 - [207-8025] Dial-A-Ride 209,979 236,178 207,582 301,087 233,378 - [226-2029] Mission Meridian Public Garage 8,987 9,650 9,052 15,000 9,100 15,000 [260-8023] CDBG Senior Nutrition Prog 31,026 62,980 65,950 26,281 - 19,599 [275-6410] Park Maintenance 18,050 - 15,035 - - -
[295-8032] Recreation and Youth Services (39,500) 0 50,508 - 30,218 - [295-8041] General Administration 336,413 447,861 504,874 462,381 478,971 467,656 [295-8042] Golf Course Maintenance 376,387 378,623 423,131 483,470 471,692 502,590 [295-8043] Range 60,252 143,203 162,405 207,994 194,444 182,475 [295-8044] Golf Shop 79,003 128,569 103,494 126,570 125,700 79,050 [295-8045] Food Service 124,137 18,846 15,308 18,400 16,450 13,316 Total Expenses by Program 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,265,281 21 - 235

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 209
Authorized Positions
21 - 236

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 210
Senior Services / 101-8030-8021
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 84,518 61,759 33,741 82,164 75,981 144,975 7010 000 Salaries - Temp / Part 92,552 86,307 107,644 160,000 135,482 170,278 7020 000 Overtime - - - - - 2,000
7070 000 Leave Buyback - - - 2,100 - 2,193
7100 000 Retirement 27,224 21,180 50,302 6,610 17,503 11,598 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 826 732 178 822 745 1,450 7110 000 Workers Compensation 2,031 1,575 1,640 3,399 2,476 2,910 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 13,380 7,805 4,290 8,580 8,580 30,900 7140 000 Vision Insurance 240 140 82 240 165 405
7150 000 Dental Insurance 900 525 305 900 610 1,510
7160 000 Life Insurance 99 58 50 99 99 198
7170 000 FICA - Medicare 4,740 4,352 3,430 1,191 5,759 11,511 <WAGES & BENEFITS> 226,509 184,433 201,662 266,105 247,400 379,928 8000 000 Office Supplies 2,910 1,306 2,685 3,000 3,000 3,000 8010 000 Postage 467 1,343 1,914 3,000 3,000 2,500
8020 000 Special Department Expense 9,419 2,480 14,698 32,657 30,100 30,700 8040 000 Advertising 294 - - 2,800 2,000 3,780
8050 000 Printing/Duplicating 1,934 209 160 4,500 2,500 4,500 8060 000 Dues & Memberships 180 - 90 760 760 1,030
8090 000 Conference & Meeting Expense - - 625 4,000 2,000 2,000 8110 000 Equipment Maintenance 215 220 - 3,500 2,500 3,500 8120 000 Building Maintenance 1,642 152 451 3,300 3,000 2,300 8140 000 Utilities - - - - - -
8150 000 Telephone - - - - - -
8170 000 Professional Services - - - - - -
8180 000 Contract Services 64,707 9,078 1,837 66,003 60,000 63,461 8200 000 Training Expense - - 25 500 420 800
8264 000 Special Events 1,642 93 2,390 17,000 16,500 17,000 8267 000 Classes 12,894 - 11,143 22,400 17,000 16,000
8300 000 Lease Payment 219 1,043 276 2,460 300 2,460
<OPERATIONS & MAINTENANCE> 96,523 15,925 36,295 165,880 143,080 153,031 8520 000 Machinery & Equipment 5,372 2,016 - - - -
8530 000 Computer Equipment 2,405 - - - - -
<CAPITAL OUTLAY> 7,777 2,016 - - - -
[101-8021] Senior Services Total 330,809 202,374 237,957 431,985 390,480 532,959 21 - 237

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 211
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for Community Services Supervisor and Community Services Coordinator.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Senior Services Division Part-Time Staff: Management Aide (1 x18 hours), Site Manager (1 x 28 hours), and Recreation Leaders (2 x 28 hours and 3 x 18 hours)
7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office Supplies ($3,000) Total ($3,000)
8010 Postage
Monthly senior newsletter ($1,800), Senior Center Membership renewal notices ($500), and special event advertising ($200). Total ($2,500) 8020 Special Department Expenses
Volunteer recognition program ($1,800), yearly lectures ($2,400), yearly film discussion ($1,800), health and resource fair ($3,500), senior center event supplies ($2,500), Home Delivery meal program supplies ($2,500), reception furniture ($4,500), coffee service ($2,700), cleaning supplies ($2,000), volunteer mileage ($1,000), furniture for staff office ($4,000), and staff uniforms ($2,000).

Total ($30,700)
8040 Advertising
Promote senior services and events such as four newspaper advertisements ($1,000), two street banners ($2,130), and a Public Hearing notice for lunch program ($650). Total ($3,780)
8050 Printing & Duplication
Print monthly senior newsletter ($3,000), business envelopes ($900), and printing event flyers ($600). Total ($4,500)
8060 Dues, Memberships & Subscriptions
California Parks and Recreation Society (CPRS) annual membership for Community Services Coordinator and Community Services Supervisor ($315), Municipal Management Association of Southern California (MMASC) annual membership ($200) for Community Services Supervisor and Coordinator, 21 - 238

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 212
National Recreation and Park Association for Supervisor ($115), Netflix's subscription ($240) for Senior Cinema Program and Canva ($160). Total ($1,030)
8090 Conference & Meeting Expenses
Community Services Supervisor to attend CPRS annual conference in March 2024 (Palm Springs). Total ($2,000)
8110 Equipment Maintenance
Annual kitchen equipment maintenance ($3,000) and kitchen fire suppression system ($500). Total ($3,500)
8120 Building Maintenance
Pressure washing of Senior Center entry ($500), cleaning of stainless steel surfaces in the kitchen three times a year ($1,000), cleaning of drapes ($600), and fire extinguishers ($200). Total ($2,300)
8180 Contract Services
Fire and security system ($1,250), first aid and AED services ($4,200), and senior meals not covered by Community Block Grant (CDBG) (Contract catering of senior nutrition program is $77,610. CDBG provides partial funding of $19,599.

The revenue estimate from serving approximately 18,500 meals is approximately ($39,600). Total ($63,461)
8200 Training Expenses
Staff training. Total ($800)
8264 Special Events & Excursions
Senior excursions ($4,000), funds for 12 special events ($6,000), entertainment for 12 special events ($6,000), and Memorial Day Program ($1,000). Total ($17,000)
8267 Classes
Payments to independent contract instructors for quarterly senior leisure classes at the senior center Instructors are generally reimbursed 80% of their total class revenue. The City retains 20%. Based on prior years, it is estimated that senior leisure classes will generate $20,000 next year. 80% of which is paid to independent contract instructors. Total ($16,000)
8300 Lease Payment
Postage meter lease. Total ($2,460)
21 - 239

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 213
Community Services / 101-8030-8031
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 130,683 125,581 154,652 147,928 176,560 168,858 7010 000 Salaries - Temp / Part 756 - 841 10,500 - 10,500 7020 000 Overtime (579) - - - -
7040 000 Holiday - 6,446 5,114 - - 3,034
7070 000 Leave Buyback - - - 2,000 - 3,989
7100 000 Retirement 39,326 30,577 76,257 52,913 53,471 22,391 7100 010 CalPERS UAL - - 50,114
7108 000 Deferred Compensation 1,404 5,868 (4,150) 1,140 1,747 1,689 7110 000 Workers Compensation 1,630 1,349 1,830 2,705 2,159 1,943 7122 000 Unemployment Insurance 96 15,449 - - -
7130 000 Group Health Insurance 8,401 10,857 9,860 8,580 13,747 12,285 7140 000 Vision Insurance 161 117 174 240 200 165
7150 000 Dental Insurance 597 433 718 900 863 682
7160 000 Life Insurance 95 70 103 99 122 99
7170 000 FICA - Medicare 2,343 1,915 2,367 2,120 2,670 2,448 <WAGES & BENEFITS> 184,913 198,662 247,767 229,125 251,538 278,197 8000 000 Office Supplies 999 779 1,034 1,000 1,000 1,000 8010 000 Postage - - 646 650 600 650
8020 000 Special Department Expense 3,893 6,218 12,887 16,015 14,800 8,261 8040 000 Advertising - - - 150 - 1,000
8050 000 Printing/Duplicating 98 - - 12,200 11,082 6,000 8060 000 Dues & Memberships 555 555 650 700 705 705
8090 000 Conference & Meeting Expense - - 793 2,000 1,500 2,000 8110 000 Equipment Maintenance 435 200 4,307 7,300 7,300 4,100 8120 000 Building Maintenance 1,625 4,700 1,575 26,000 24,000 12,500 8140 000 Utilities - 221 40 - - -
8170 000 Professional Services (4,191) - - - - -
8180 000 Contract Services 5,747 5,557 5,889 10,750 58,230 8,450 8200 000 Training Expense 50 - - 250 250 250
8264 000 Special Events - - 576 50,000 50,000 50,000
8300 000 Lease Payment 126 330 138 300 300 300
<OPERATIONS & MAINTENANCE> 9,338 18,561 28,536 127,315 169,767 95,216 8510 000 San Pascual Stables LLC CIF (21,584) - - - -
<CAPITAL OUTLAY> (21,584) - - - - -
[101-8031] Community Services Total 172,667 217,223 276,302 356,440 421,305 373,413 21 - 240

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 214
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for Community Services Director (75%) and Deputy Director (25%)
7010 Wages – Seasonal/Part-Time Employees
Funds Recreation Leaders for Building Reservations.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer supplies, meeting supplies, and miscellaneous supplies.

Total ($1,000)
8010 Postage
Mailing of general information on recreation and facility rental programs, community outreach for special projects, and special events. Total ($650) 8020 Special Department Expense
Department promotional materials ($500), Community Garden Caltrans lease payment ($100), department staff shirts ($400), key duplication ($200), Memorial Garden boulder engraving ($300), Tables, Chairs and Caddy for the lower level of War Memorial ($2,000), Department Special Event supplies ($1,000) Special Community Meeting Supplies ($500) LED Projector ($500), and licensing fees for concerts for SESAC ($875), BMI ($350), ASCAP ($355) All Track ($331), Global Music Rights ($850). Total ($8,261)
8040 Advertising
Newspaper advertisement ($600), Social Media Boosts ($400). Total ($1,000) 8050 Printing and Duplication
Facility and Park Brochure (6,000). Total ($6,000)
8060 Dues, Memberships & Subscriptions
Provides funds for the California Parks and Recreation Society annual membership for Agency Membership CPRS, Deputy Director CPRS membership. Total ($705)
8090 Conference & Meeting Expenses
Provide funds for the Community Services Director and Deputy Director to attend the CPRS annual conference. Total ($2,000)
8110 Equipment Maintenance
War Memorial Building semi-annual range hood cleaning ($1,000), annual 21 - 241

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 215
maintenance of fire suppression equipment at War ($850) Annual Maintenance of Appliances @ War and Senior Center ($2,250). Total ($4,100) 8120 Building Maintenance
Provides for War Memorial Building wood floor resurfacing and waxing ($5,500), repairs and cleaning services at the War Memorial Building, Youth House, and Eddie Park House ($3,500), Cleaning of Drapes - WMB ($2,000), Carpet cleaning lower level at War ($1,500). Total ($12,500)
8180 Contract Services
Provides funds for the security & fire alarm for Youth House ($1,300), fire alarm at War Memorial Building ($2,200), security Alarm at War Memorial Building ($1,200), Fire and security at Eddie Park ($2,000), Security and Fire Alarm for Ironworks Museum ($1,700), servicing of facility kitchen appliances ($1,250).

Total ($8,450)
8200 Training Expense
Job-related training seminars and materials. Total ($250) 8264 Special Events
Festival of Balloons/Fourth of July fireworks show, parade, and party in the park.

Total ($50,000)
8300 Lease Payment
Provides partial funds for annual postage meter. Total ($300) 21 - 242

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 216
Recreation and Youth Services / 101-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 112,688 89,537 129,512 145,584 114,442 200,239 7010 000 Salaries - Temp / Part 267,842 83,074 277,459 300,000 375,667 446,962 7020 000 Overtime 7,650 - 3,740 2,500 1,956 2,500
7040 000 Holiday 874 3,189 2,353 - 2,526 2,347
7070 000 Leave Buyback 1,504 - - 1,500 - 2,193
7100 000 Retirement 45,471 35,089 96,881 11,712 20,470 16,019 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 475 3,535 (2,901) 822 997 2,002 7110 000 Workers Compensation 4,580 2,006 4,703 3,223 5,014 10,774 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 10,850 6,922 10,639 11,100 11,100 33,420 7140 000 Vision Insurance 303 265 343 480 329 569
7150 000 Dental Insurance 915 864 1,271 1,800 1,510 2,410 7160 000 Life Insurance 143 140 197 198 198 297
7170 000 FICA - Medicare 20,055 5,273 19,746 2,111 22,889 37,096 <WAGES & BENEFITS> 473,350 229,894 543,942 481,030 557,099 756,830 8000 000 Office Supplies 2,147 372 2,291 2,500 2,350 2,500 8010 000 Postage - 500 250 1,250 900 1,250
8020 000 Special Department Expense 1,699 536 1,981 5,000 5,500 5,200 8040 000 Advertising 248 138 - 2,800 - 2,800
8050 000 Printing/Duplicating - - 6 1,200 - 2,400
8060 000 Dues & Memberships 250 - 555 600 523 1,195
8090 000 Conference & Meeting Expense 900 - 1,938 2,000 2,000 2,500 8110 000 Equipment Maintenance - - - 850 250 850
8120 000 Building Maintenance - - 18,595 20,550 - 20,450 8180 000 Contract Services 29,899 6,685 8,038 27,225 23,525 23,004 8200 000 Training Expense 30 - - 500 - 800
8264 000 Special Events 29,957 1,455 29,577 51,350 42,850 56,800 8267 000 Classes 94,950 80,987 198,170 130,000 130,000 149,000 8268 000 Camp Services 21,791 2,261 27,118 49,140 47,050 57,960 8269 000 Teen Center 885 120 3,271 7,150 6,480 7,150
8300 000 Lease Payment 126 187 207 260 210 260
<OPERATIONS & MAINTENANCE> 182,882 93,241 291,997 302,375 261,638 334,119 [101-8032] Recreation and Youth Services Total 656,232 323,135 835,939 783,405 818,737 1,090,949 21 - 243

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 217
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for the Youth Services Supervisor, Program Specialist and Management Aide.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Camp Director and Recreation Division Recreation Leaders. 7020 Overtime
Funds compensation for hours worked beyond normal workweek.

7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer, and miscellaneous office supplies ($2,500). Total ($2,500)
8010 Postage
Event promotion and advertising ($250), and quarterly promotional class mailers ($1000). Total ($1,250)
8020 Special Department Expense
Cleaning supplies ($400), replacement of basketball court nets ($100), staff uniform ($2,000), and replenishment of first aid kits for special events ($200) special events equipment ($2,500). Total ($5,200)
8040 Advertising
Newspaper advertisements ($2,800). Total ($2,800)
8050 Printing and Duplication
Quarterly Class & Program Guide promotional flier. Total ($2,400) 8060 Dues, Memberships & Subscriptions
CPRS annual membership ($300) MMASC annual membership ($200) NRPA annual Membership ($295) and Annual Membership ($200) for Community Services Supervisor and Program Specialist and Subscriptions for Disney Plus ($200). Total ($1,195)

8090 Conference and Meeting Expense
CPRS annual conference registration and travel in Southern California for Community Services Supervisor and Program Specialist. Total ($2,500)

21 - 244

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 218
8110 Equipment Maintenance
Office equipment maintenance. Total ($850)
8120 Building Maintenance
Provides for supplemental cleaning and minor building repairs at the Orange Grove Recreation Center ($2,200), key duplication ($100), Park Signage ($7,650) Painting of Camp Med ($10,500). Total ($20,450) 8180 Contract Services
Portable toilet service at the SkatePark ($8,104), fire alarm and security system service for Recreation Center ($1,900), and Skate Park repairs ($13,000). Total ($23,004)
8200 Training Expense
Provides funds for staff training. Total ($800)
8264 Special Events
Spring Eggstravaganza ($6,000), three Movies in the Park ($10,800), two Shakespeare in the Park ($5,000), Halloween ($5,000), Breakfast with Santa ($5,000), five Summer Concerts in the Park Series ($25,000). Total ($56,800) 8267 Classes
Payments to independent contract instructors for the quarterly tot, youth, and adult leisure classes within the Recreation Division. Instructors are generally reimbursed 65% of their total class revenue. The City retains 35%. Based upon prior years, it is estimated that leisure classes will generate $230,000 next year. 65% of which is paid to independent contract instructors. Total ($149,000) 8268 Camp Med
Camp Med school year and summer program supplies and trips; field trips ($12,900). Camp med supplies and activities ($6,000), Snacks ($6,000), Summer pool usage ($2,550), Program supplies ($3,500), Purchase Outdoor Recreation Games ($1,885), Camp Med t-shirts ($4,000), First aid supplies ($2,000), California Parks and Recreation training for part-time staff ($2,000), Purchase new furniture kids-size ($3,000), Provides funds for required First Aid/CPR training for staff ($1,800), Internet ($1,800), Monthly special events ($1,000), Parent Night ($1,500), Annual licensing for MPLC & BMI ($910), Purchase new game cubbies ($600), Carpet cleaning ($1,800), printing for Camp Med program ($600) Staff sweatshirts for After-School ($1,500), Volunteen Shirts ($500), Annual When2Work staff scheduling system($400) streaming serves subscription ($515), and provides funds to promote Camp Med after school care and summer programs ($1,200). Total ($57,960)
8269 Teen Center
The operation of the teen center during the school year. Program supplies and activities ($1,000), snacks ($1,000), purchase advertisements ($250), first aid supplies ($100), board games ($250), guest speakers ($1,000), special events such as Halloween, holiday and end of the year programs ($250), and staff training ($150). Provide Youth and Government supplies, speakers, and trips ($3,150). Total ($7,150)
21 - 245

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 219
8300 Lease Payment
Postage machine lease. Total ($260)
21 - 246

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 220
Prop “A” – Local Transit Administration / 205-2010-2210 Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Community Services Director. Refer to the Appendix for a detailed allocation list
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,990 6,516 6,142 10,637 12,225 17,905 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 2,441 2,265 6,152 3,849 3,834 2,374 7100 010 CalPERS UAL - - 5,282
7108 000 Deferred Compensation 12 303 61 106 122 179
7110 000 Workers Compensation 13 61 67 197 119 194
7130 000 Group Health Insurance 50 455 355 601 554 858
7140 000 Vision Insurance 1 5 7 17 11 16
7150 000 Dental Insurance 4 20 27 63 39 61
7160 000 Life Insurance 1 3 4 7 6 10
7170 000 FICA - Medicare 17 80 87 154 159 260
<WAGES & BENEFITS> 7,529 9,708 12,902 15,631 17,070 27,139 8060 000 Dues & Memberships - 3,495 - - - -
<OPERATIONS & MAINTENANCE> - 3,495 - - - -
[205-2210] Prop "A" Administration Total 7,529 13,204 12,902 15,631 17,070 27,139 21 - 247

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 221
Prop “A” – Transit Planning / 205-8030-8024
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 6,434 11,817 14,577 22,793 20,318 26,858 7100 000 Retirement 5,232 4,723 13,326 8,247 7,533 3,561 7100 010 CalPERS UAL - - 7,922
7108 000 Deferred Compensation 25 778 145 228 203 269
7110 000 Workers Compensation 27 117 158 422 199 292
7130 000 Group Health Insurance 107 920 864 1,287 930 1,287 7140 000 Vision Insurance 2 11 18 36 18 25
7150 000 Dental Insurance 8 41 68 135 66 91
7160 000 Life Insurance 2 7 11 15 11 15
7170 000 FICA - Medicare 37 153 207 331 265 389
<WAGES & BENEFITS> 11,873 18,568 29,375 33,494 29,542 40,709 8020 000 Misc. Supplies - Parking 2,915 2,915 - 8,200 3,500 10,700 8060 000 Dues & Memberships 7,912 2,425 6,187 8,500 8,500 13,170 8061 000 HOA Dues 14,645 20,762 15,572 32,041 32,000 32,041 8120 000 Building Maintenance - - - 3,000 1,000 3,000
8180 000 Contract Services 68,116 33,496 33,583 74,000 74,000 88,600 8250 000 Bus Pass Subsidy 13,740 360 2,212 10,000 5,000 10,000 <OPERATIONS & MAINTENANCE> 107,328 59,957 57,553 135,741 124,000 157,511 8520 000 Machinery & Equipment - 64,500 - - - -
8540 000 Automotive Equipment - - - 176,600 169,999 -
<CAPITAL OUTLAY> - 64,500 - 176,600 169,999 -
[205-8024] Transit Planning Total 119,202 143,026 86,928 345,835 323,541 198,220 21 - 248

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 222
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for the Community Services Director(20%). Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8020 Misc. Supplies - Parking
Provides funds for supplies and Maintenance of the Mission Meridian Parking Garage ($2,000), Signage ($2,000), internet connection for parking meters ($1,100), Maintenance of parking permit machines ($3,100) and custodial services ($2,500). Total ($10,700)
8060 Dues & Memberships
Provides funds for a portion of membership to the Southern California Association of Governments (SCAG) ($3,000), Arroyo Verdugo JPA ($6,670), San Gabriel Valley COG ($3,500). Total ($13,170)
8061 Property Owners' Association Dues
Provides funds for the transit portion of the Mission Meridian Village Parking Garage's Property Owners' Association dues. Total ($32,041) 8120 Building Maintenance
Safety improvements, fencing around stairwells, graffiti removal. Total ($3,000) 8180 Contract Services
Buses for City excursions ($38,000) Janitorial Services for the Mission Meridian Village Parking Garage by Athens ($10,350) Provide funds for bus stops maintenance costs ($40,250). Total ($88,600)
8250 Bus Pass Subsidy
Provides a portion of LTR "A" – Local Return Funds to subsidize 50% of the cost of monthly MTA passes for elderly and disabled South Pasadena residents. Total ($10,000)
21 - 249

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 223
Prop “A” – Dial A Ride / 205-8030-8025
Budget Detail

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 83,131 80,297 78,442 193,173 181,058 351,265 7010 000 Salaries - Temp / Part 82,964 28,063 42,295 137,358 50,350 97,022 7020 000 Overtime 117 17 618 5,000 1,872 5,000
7040 000 Holiday 2,493 3,814 1,297 - 148 2,035
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback - - - 1,500 - -
7100 000 Retirement 21,773 17,576 40,579 56,339 56,821 36,271 7100 010 CalPERS UAL - - 47,190
7108 000 Deferred Compensation - 4,313 (4,323) - 1,325 3,513 7110 000 Workers Compensation 2,536 1,286 1,398 4,675 2,708 5,195 7120 000 Disability Insurance - 3,029 - - -
7130 000 Group Health Insurance 18,000 17,459 13,200 28,335 28,541 54,570 7140 000 Vision Insurance 480 471 400 660 562 933
7150 000 Dental Insurance 900 842 1,205 2,475 1,960 3,405 7160 000 Life Insurance 198 198 165 272 247 470
7170 000 FICA - Medicare 4,156 1,692 2,510 2,801 5,049 12,516 <WAGES & BENEFITS> 216,748 159,057 177,785 432,588 330,643 619,385 8000 000 Office Supplies - - - - - 4,000
8010 000 Postage - - - - - 650
8020 000 Special Department Expense - - - - - 9,300
8040 000 Advertising - - - - - 1,000
8050 000 Printing/Duplicating - - - - - 2,000
8060 000 Dues & Memberships - - - - - 1,500
8090 000 Conference & Meeting Expense - - - 2,000
8100 000 Vehicle Maintenance - - - - - 61,000
8105 000 Fuel - - 7 - - 5,000
8132 000 Uniform Expense/Cleaning - - - - - 2,500
8140 000 Utilities - - - - - 3,000
8170 000 Professional Services - - - - - 30,000
8180 000 Contract Services - - - - - 18,932
8200 000 Training Expense - - - - - 2,000
8300 000 Lease Payment - - - - - 648
<OPERATIONS & MAINTENANCE> - - 7 - - 143,530
8520 000 Machinery & Equipment - - - - - -
8530 000 Computer Equipment - - - - - -
8540 000 Automotive Equipment - - - - - -
<CAPITAL OUTLAY> - - - - - -
[205-8025] Dial-A-Ride Total 216,748 159,057 177,792 432,588 330,643 762,915 21 - 250

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 224
Budget Detail

PERSONNEL SERVICES

7000 Full-Time Salaries
Provides partial compensation for the Deputy Director of Community Services, (75%) Management Analyst, Management Assistant, two (2) full-time Transit Drivers.
7010 Part-Time
Provides funds for three (3) part-time Transit Drivers and one (1) Management Intern
7020 Overtime
Funds overtime pay for after-hours relating to transit ($5,000).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office and miscellaneous supplies. Total ($4,000)
8010 Postage
Postal expenses for Dial-a-Ride promotional mailers. Total ($650) 8020 Special Department Expense
Minor equipment for vans ($5,300), DMV pull notice program, and DMV physicals- for drivers, and random drug testing ($1,500) Office furniture ($2,500) .

Total ($9,300)
8040 Advertising
Newspaper Advertising. Total ($1,000)
8050 Printing/Duplicating
Forms, fliers, and mailers. Total ($2,000)
8060 Dues & Memberships
Provides funds for the purchase of a membership for The Community Transportation Association of America (CTAA) ($700), California Parks and Recreation Society ($600) and Municipal Management Association of Southern California ($200). Total ($1,500)
8090 Conference& Meeting Expenses
Provides funds for the Federal Transit Administration Annual Drug and Alcohol Program National Conference ($1,000), CPRS conference (1,000). Total ($2,000)
8100 Vehicle Maintenance
Provides funds for repair and maintenance of two E450 (electric), one 2016 F250 CNG utility vehicle, and one 2012 MV-1 vans ($36,000), CNG Station repairs and 21 - 251

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 225
monthly maintenance ($10,000) and van and vehicle cleaning ($15,000). Total ($61,000)
8105 Fuel
Fuel to operate Community Transit vehicles 3 CNG vehicles. Total ($5,000) 8132 Uniform Maintenance
Provides for the purchase and replacement of uniforms and jackets. Total ($2,500)
8140 Utilities
Provides funds for electricity required to charge Plug-in Electric Vehicle (E450 passenger bus). Total ($3,000).
8170 Professional Services
Transit Assessment (. Total $30,000)
8180 Contract Services
Annual Maintenance for data management system ($14,932) Verizon Wi-Fi Jetpack data plan ($1,000), Acorn Technology ($3,000). Total ($18,932) 8200 Employee Training
Provides funds for training seminars, materials, and job-related training sessions.

Total ($2,000)
8300 Lease Payment
Provides funds for postage machine lease. Total ($648)
21 - 252

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 226
Prop “C” – Local Transit Administration / 207-2010-2260 Budget Detail
*In FY 2023/24, all expenditures shifted to Public Works.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,052 4,833 1,116 4,559 4,840 - 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 1,046 1,116 2,881 1,649 1,596 -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 5 216 49 46 48 -
7110 000 Workers Compensation 5 43 54 84 53 -
7130 000 Group Health Insurance 21 318 289 257 238 -
7140 000 Vision Insurance 0 4 6 7 5 -
7150 000 Dental Insurance 2 14 22 27 17 -
7160 000 Life Insurance 1 2 4 3 3 -
7170 000 FICA - Medicare 7 56 70 66 70 -
<WAGES & BENEFITS> 5,140 6,602 4,491 6,698 6,871 -
[207-2260] Prop "C" Administration Total 5,140 6,602 4,491 6,698 6,871 - 21 - 253

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 227
Dial-A-Ride / 207-2010-8025
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 121,801 134,529 83,643 151,608 114,536 - 7020 000 Overtime 5,090 - 148 5,000 2,131 -
7040 000 Holiday 2,734 5,648 2,536 - - -
7070 000 Leave Buyback 511 - - 2,500 - -
7100 000 Retirement 27,689 22,984 58,119 12,197 16,229 - 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,362 (5,197) - 649 -
7110 000 Workers Compensation 1,822 1,951 1,665 3,783 1,278 - 7130 000 Group Health Insurance 9,300 20,382 9,720 15,000 8,270 - 7140 000 Vision Insurance 285 165 190 480 233 -
7150 000 Dental Insurance 1,060 610 482 1,800 888 -
7160 000 Life Insurance 149 99 49 198 97 -
7170 000 FICA - Medicare 1,882 1,964 1,739 2,198 1,668 - <WAGES & BENEFITS> 172,323 193,693 153,092 194,764 145,978 - 8000 000 Office Supplies 1,425 921 277 2,000 2,000 -
8010 000 Postage - - 230 650 650 -
8020 000 Special Department Expense 1,188 2,044 5,415 7,000 7,000 - 8040 000 Advertising - - - 1,000 - -
8050 000 Printing/Duplicating 329 136 33 2,000 250 -
8060 000 Dues & Memberships 165 625 1,000 1,500 700 -
8090 000 Conference & Meeting Expense - - 1,026 1,000 350 - 8100 000 Vehicle Maintenance 15,737 24,686 30,554 61,000 55,000 - 8105 000 Fuel 3,161 952 3,250 5,000 4,500 -
8132 000 Uniform Expense/Cleaning - - 1,314 2,000 1,000 - 8140 000 Utilities - - - 3,000 - -
8180 000 Contract Services 15,525 12,866 11,185 16,275 15,000 - 8200 000 Training Expense - - - 2,000 500 -
8300 000 Lease Payment 126 256 207 1,898 450 -
<OPERATIONS & MAINTENANCE> 37,656 42,485 54,490 106,323 87,400 - 8520 000 Machinery & Equipment - - - - - -
8540 000 Automotive Equipment - - - - - -
<CAPITAL OUTLAY> - - - - - -
[207-8025] Dial-A-Ride Total 209,979 236,178 207,582 301,087 233,378 - 21 - 254

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 228
Mission Meridian Public Garage / 226-2010-2029
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds for supplies and maintenance of the Mission Meridian Parking Garage.

Total ($5,000)
8060 Property Owners’ Association (POA) Dues
Funds a portion of the Mission Meridian Parking Garage’s POA dues. Total ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 824 - 1,815 5,000 1,700 5,000 8060 000 Dues & Memberships 8,163 9,650 7,237 10,000 7,400 10,000 8170 000 Professional Services - - - - - -
<OPERATIONS & MAINTENANCE> 8,987 9,650 9,052 15,000 9,100 15,000 [226-2029] Mission Meridian Public Garage Total 8,987 9,650 9,052 15,000 9,100 15,000 21 - 255

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 229
CDBG Senior Nutrition Program / 260-8030-8023
Budget Detail

OPERATIONS & MAINTENANCE
8180 Contract Services
Provides funds for contract catering of the senior nutrition program of $77,610.

Community Development Block Grant covers $19,599 of the contract in grant funds, while the General Fund provides $63,461 through the Senior Center budget. The revenue estimates just over $39,600 from serving approximately 13,500 meals. Overall, the City subsidizes $18,411 for the nutrition program. (Total $19,599)
21 - 256

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 230
Recreation and Youth Services / 295-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8180 000 Contract Services 0 (39,500) 50,508 - 30,218 - <OPERATIONS & MAINTENANCE> 0 (39,500) 50,508 - 30,218 - [295-8032] Recreation and Youth Services Total 0 (39,500) 50,508 - 30,218 - 21 - 257

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 231
Arroyo Seco Golf – Administration / 295-8040-8041
Budget Detail
21 - 258

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 232
Budget Detail

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of office paper, computer supplies, meeting supplies, and miscellaneous supplies. Total ($6,600)
8010 Postage
Postage for mailings. Total ($200)
8020 Special Department Expense
Credit card, bank fees & charges ($57,600) computer services ($29,400) membership dues ($480) and licensing fee ($1,175). Total ($88,655) 8040 Advertising
Promotions and ads for Golf Course. Total ($2,400)
8120 Building Maintenance
Maintenance and Janitorial Supplies ($22,800) Burglar alarm ($1,500). ($24,300) 8140 Utilities
Funds for Water ($4,270), Gas and Electricity $3,225. Total ($7,495) 8150 Telephone
Telephone and Internet services. Total ($10,632)
8170 Professional Services
Administrative fee ($98,000 a year) and consultant fees $3,996 a year. Total ($101,996)
8180 Contract Services
Compensation for Manager and Starter. Total ($151,048)
8191 Liabilities and Surety Bonds
Liability Insurances. Total. ($67,800)
8229 Taxes
Property taxes. Total ($1,250)
8300 Lease Payment
Equipment and Lease payments. Total ($5,280)
21 - 259

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 233
Arroyo Seco Golf – Course Maintenance / 295-8040-8042
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Supplies ($10,200), and license and permits ($1,800) and training ($400), trees, shrubs and flowers (6,000). Total ($18,400)
8100 Vehicle Maintenance
Repairs to vehicles and carts ($16,000) oil and gas ($15,800). Total ($31,800) 8120 Building Maintenance
Maintenance ($30,300) fertilizer seed and chemicals ($50,000) sand gravel and top ($6,000) and course irrigation repairs ($10,500). Total ($96,800) 8130 Small Tools
Purchase hand tools and lawn equipment. Total ($10,200) 8132 Uniform Maintenance
Uniform cleaning. Total ($9,600)
8140 Utilities
Funds for electricity. Total ($67,700)
8150 Telephone
Funds for telephone. Total ($1,200)
8180 Contract Services
Compensation for maintenance staff. Total ($266,890)
21 - 260

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 234
Arroyo Seco Golf – Driving Range / 295-8040-8043
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Range balls and mats ($38,000) and supplies ($4,200). Total ($42,200)

8120 Building Maintenance
Maintenance of range, netting, and irrigation. Total ($10,800) 8132 Uniform Maintenance
Uniform cleaning. Total ($750)
8180 Contract Services
Compensation for maintenance staff and starters. Total ($128,725) 21 - 261

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 235
Arroyo Seco Golf – Shop / 295-8040-8044
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Clothing, gloves, and other supplies. Total ($4,200)
8132 Uniform Maintenance
Uniform cleaning. Total ($3,000)

8180 Contract Services
Compensation for Starter. Total ($71,850)
21 - 262

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 236
Arroyo Seco Golf – Food and Beverage / 295-8040-8045
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
License and permits. Total ($1,500)
8120 Building Maintenance
Maintenance. Total ($1,200)
8180 Contract Services
Compensation for restaurant staff. Total ($10,616)
21 - 263

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 237
Key Performance Indicators
The Community Services Department is responsible for providing the community with recreational, cultural, and social programs for people of all ages in a safe and well-maintained facility. The department has three divisions comprising Senior, Recreation, and Transit Divisions. We facilitate special events, leisure classes, and senior services including lifelong learning, Dial-A-Ride and Nutrition Program, facility and gazebo reservations, after school and summer camps, and more. The Community Services Department builds a strong sense of community to improve the quality of life for all residents.

Administration
• Construction of Berkshire and Grevelia pocket parks
• Plan and implement the entire Festival of Balloons / Fourth of July event • Establish a Memo of Understanding with the American Youth Soccer Association (AYSO)
and South Pasadena Little League (SPLL)
• Collaborate with the South Pasadena Unified School District to update the Joint Use Agreement
• Continually seek innovative and creative ways to connect with the public while applying a strategic approach to all communication efforts
o Identify and utilize technologies to directly communicate with participants in programming (will be completed through CivicRec)
Recreation
• Improve outreach of special events by partnering with additional local organizations • Increase summer Camp Med enrollment by 15% from Summer 2022 • Increase online registration participation by 10% with the implementation of CivicRec • Establish a Quarterly customer satisfaction survey at the conclusion of each program • Re-establish the Volunteen Program for teens 13 -16 years of age Senior Services
• Increase followers on the Senior Center Facebook page by 5% by the end of FY 2023-2024
• Improve Senior Center outreach by establishing a quarterly flyer to distribute through City billing
• Increase Senior Center Membership by 5%
• Host What to do About Mom and Dad seminar by partnering with local older adult advocates to increase awareness of aging matters and services • Host three culturally diverse events at the Senior Center by the end of FY2023-2024 • Re-introduce volunteer program following the pandemic shutdown Transit Division
• Assessment of Transit Division
• Establish a referral program to increase ridership
• Increase marketing strategies for the Dial-A-Ride service 21 - 264

CITY OF SOUTH PASADENA REDEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 238
Successor Agency – CRA Debt Service / 227-7200-7211
What is CRA?
Community Redevelopment Agency (CRA) has been Los Angeles' public partner in housing, commercial, neighborhood and economic development. CRA is dedicated to revitalizing, refurbishing, and renewing economically underserved areas of Los Angeles. CRA's main task is to lend a hand-to investors willing to take risks for a more vibrant city, to neighborhood resident with renewed aspirations for their communities, and to those in need who strive to take part in the city's growing prosperity. CRA helps increase the supply of housing for low income and moderate-income families, provide infrastructure for commercial and industrial development and create jobs necessary to maintain acceptable levels of employment.

Redevelopment Obligations Trust / 927-9800-9811
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8170 000 Professional Services - 3,693 3,693 - 3,693 4,000 8330 000 Debt Service - Principal - - - 165,000 165,000 175,000 8331 000 Debt Service - Interest 55,222 48,050 40,800 31,500 31,500 21,600 <OPERATIONS & MAINTENANCE> 55,222 51,743 44,493 196,500 200,193 200,600 [227-7211] CRA Debt Service Total 55,222 51,743 44,493 196,500 200,193 200,600 Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Proceeds to Successor Agency - - - - 196,500 196,600
<OPERATIONS & MAINTENANCE> - - - - 196,500 196,600
927 - REDEV. OBLIGATIONS TRUST - - - - 196,500 196,600
21 - 265
21 - 266

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 239
Full-Time Authorized Positions
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
City Manager
City Manager 1 1 1 1 1
Deputy City Manager 0 0 1 1 1
Assistant to the City Manager 1 1 1 1 1
Management Analyst 0 0 1 1 1
Executive Assistant 1 1 0 0 0
Administrative Secretary 0 0 1 1 1
Total Funded Positions 3 3 5 5 5
Management Services
Management Services Director 0 0 1 1 1
Chief City Clerk 1 1 1 1 1
Human Resources Manager 1 1 0 0 0
Human Resources/Risk Manager 0 0 1 1 1
Principal Mgt. Analyst 2 2 0 0 0
Sr. Management Analyst 0 0 1 1 1
Management Analyst 2 2 2 2 0
Deputy City Clerk 1 1 1 1 1
Management Assistant 0 0 0 1 1
Sr. Human Resource Analyst 0 0 0 0 1
Human Resource Analyst 0 0 0 0 1
Human Resource Specialist 0 0 0 0 1
Total Funded Positions 7 5 7 8 9
Finance Department
Finance Director 1 1 1 1 1
Deputy Finance Director/Controller 0 0 0 0 1
Finance Manager 1 1 1 1 1
Accounting Manager 1 1 1 1 0
Accountant 0 1 1 2 2
Management Analyst 0 0 0 2 2
Management Assistant 1 1 2 0 1
Accounting Technician 1 1 0 0 1
Total Funded Positions 5 6 6 7 9
21 - 267

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 240
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Police Department
Police Chief 1 1 1 1 1
Deputy Chief of Police 0 1 1 1 1
Police Captain 2 0 0 0 0
Police Lieutenant 0 2 2 2 2
Police Sergeant 7 5 5 5 6
Corporal 5 6 6 6 6
Police Officer 21 21 21 21 21
Management Analyst 0 1 1 1 1
Senior Clerk 1 0 0 0 0
Support Services Assistant 1 0 0 0 0
Police Clerk I 0 0 0 0 1
Police Clerk II 4 4 4 4 4
Police Assistant II (Rotational) 0 1 1 1 1
Police Assistant 8 8 8 8 9
Parking Control Officer 3 3 3 3 3
Administrative Secretary 1 0 0 0 1
Total Funded Positions 54 51 51 53 57
Fire Department
Fire Chief 1 1 1 1 1
Division Chief 2 2 2 2 2
Fire Prevention Specialist 0 1 1 1 1
Fire Captian 3 3 3 3 3
Fire Engineer 6 6 6 6 6
Firefighter/Paramedic 9 9 9 9 9
Management Assistant 0 0 0 0 1
Total Funded Positions 21 22 22 22 23
Public Works
Administrative/Engineering Division
Public Works Director 1 1 1 1 1
Deputy Public Works Director 1 1 1 1 1
Deputy Director Water & Sustainability 1 1 1 0 0
Principal Engineer 0 0 0 0 1
Senior Civil Engineer 0 0 1 1 1
Associate Civil Engineer 1 1 1 1 1
Civil Engineering Assistant 1 1 1 1 1
Public Works Assistant 1 1 1 1 1
Public Works Inspector 1 1 2 2 2
Management Analyst 0 0 0 2 2
Management Assistant 1 1 1 1 1
Transportation Program Manager 0 0 0 1 0
21 - 268

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 241
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Public Works cont
Operations & Maintenance Division
Public Works Operation Manager 1 1 1 1 1
Facilities and Parks Supervisor 0 0 0 0 1
Parks Supervisor 1 1 1 1 0
Facilities Maintenance Supervisor 1 1 1 1 0
Street & Sewer Supervisor 1 1 1 1 1
Electrician 1 1 1 1 1
Senior Maintenance Worker 2 2 2 2 3
Building Maintenance Worker 2 2 2 2 2
Maintenance Worker I/II 5 5 5 6 6
Environmental & Sustainability Division
Environmental & Sustainability Manager 0 0 0 1 1
Water Conservation Analyst 1 1 1 0 0
Management Analyst 0 0 0 0 1
Water Division
Water Operations Manager 1 1 1 1 1
Water Operations Supervisor 0 0 0 0 1
Senior Water Utility Worker 1 1 1 1 1
Senior Water Production/Treatment Operator 1 1 1 1 1
Water Production/Treatment Operator 2 2 2 2 2
Water Utility Worker I/II 5 5 5 5 5
Total Funded Positions 33 33 35 38 40
Community Development
Community Development Director 1 1 1 1 1
Deputy Community Development Director 0 0 1 1 1
Planning Manager 0 0 1 1 1
Senior Management Analyst/Housing 0 0 0 1 0
Principal Management Analyst 2 2 1 0 0
Senior Planner 1 0 0 1 2
Associate Planner 0 1 3 2 2
Assistant Planner 0 1 1 1 1
Senior Community Improvement Coordinator 0 0 0 1 1
Community Improvement Coordinator 1 1 1 1 1
Film Liaison 1 1 1 1 1
Management Assistant 0 0 0 0 1
Administative Secretary 1 1 1 1 1
Management Assistant 0 0 0 0 0
Permit Counter Technician 0 0 0 1 1
Total Funded Positions 7 8 11 13 14
21 - 269

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 242
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Library
Library Director 1 1 1 1 1
Asst. Dir. Of Library Arts & Culture 1 1 0 0 0
Public Services Manager 1 1 1 1 1
Support Services Manager 1 1 1 1 1
Librarian 3 3 3 4 4
Library Technical Assistant 1 1 1 1 1
Library Clerk I 1 1 1 0 0
Library Clerk II 0 0 0 1 1
Administrative Secretary 1 1 1 1 1
Total Funded Positions 10 10 9 10 10
Community Services
Community Services Director 1 1 1 1 1
Deputy Community Services Director 0 0 1 1 1
Senior Services Supervisor 1 1 1 1 1
Youth Services Supervisor 1 1 1 1 1
Management Analyst 1 1 1 1 1
Management Assistant 0 1 1 1 1
Community Services Coordinator 1 1 1 0 1
Management Aide 1 0 0 0 1
Program Specialist 1 1 1 1 1
Transportation Driver 2 2 2 2 2
Total Funded Positions 9 9 10 9 11
Total Full-Time Authorized Positions 149 147 156 165 178 21 - 270