Agenda packet — South Pasadena City Council, June 7, 2023 (part 1 of 4)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, JUNE 7, 2023
5:30 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
South Pasadena City Council June 7, 2023

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CLOSED SESSION AGENDA ITEMS
A. PUBLIC EMPLOYMENT – PERFORMANCE EVALUATION
Government Code Section 54957(b)(1)
Title: City Manager
B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. American Medical Response West v. California Department of Health Care Services, et al. (SCSC Case No. 34-2021-80003757)

2. LA Sunshine Coalition v. So. Pasadena (LASC Case No. 22STCP04228)

3. Cheung v. City of South Pasadena (LASC Case No. 22STCP01432)

4. So. Pasadena v. Ferguson (LASC Case No. 22STCV18726)

5. Arcadia et al. v. Southern California Edison Co. (SBSC Case No. 20CV02026)

6. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

7. Cruz v. So. Pasadena (LASC Case No. 21STCV19706)

8. Jane Doe vs. Doe (LASC Case No. 22AHCV01240)

9. Ormeno Chumpitaz v. City of South Pasadena et al (LASC Case No. 22AHCV01170)

10. Forbes v. So. Pasadena (LASC Case No. 22STCV30042)

11. Coyotl + Macehualli v. So. Pasadena (LASC Case No. 21STCP00897; SDCA B327679)

12. City of So. Pasadena vs. Hollywood, Arogant (LASC Case No. 23PDRO00243)

13. Sanchez, Jesus v. So. Pasadena, et al. (LASC Case No. 23STLC01506) C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code Section 54956.9(d)(1))

1. Claimant: Shahid Abbas
Agency Claimed Against: City of South Pasadena

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Mayor Jon Primuth

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, JUNE 7, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. PRESENTATION OF A PROCLAMATION RECOGNIZING THE ONEONTA CLUB

CENTENNIAL CELEBRATION

4. PRESENTATION OF A PROCLAMATION DECLARINGTHE MONTH OF JUNE 2023 AS “PRIDE MONTH”

5. UPDATE ON 710 PROJECT COORDINATION WITH NEIGHBOR CITIES

RECOGNITION/INTRODUCTION

6. STAFF INTRODUCTION

PRESENTATION
Regular Meeting Agenda June 7, 2023

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Management Services Department:

Tiara Solorzano, Management Assistant
Public Works Department:

Melanis Stepanian, Management Assistant

CHANGES TO THE AGENDA

7. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

8. APPROVAL OF GENERAL CITY WARRANTS IN THE AMOUNT OF $871,422.33; ONLINE PAYMENTS IN THE AMOUNT OF $13,022.00; VOIDS IN THE AMOUNT OF ($497.07); PAYROLL IN THE AMOUNT OF $1,548,714.07
Recommendation
It is recommended that the City Council approve the Warrants as presented.

9. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR MAY 17, 2023 AND MAY 30, 2023 Recommendation
It is recommended that the City Council:

1. Approve the minutes for the May 17, 2023, Regular City Council Meeting; and

2. Approve the minutes for the May 30, 2023, Special City Council Meeting.

10. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL PRODUCTION SERVICES WITH STUDIO SPECTRUM, INC.

Recommendation
It is recommended that the City Council authorize the City Manager, or designee, to execute the proposed Amendment and all documents necessary to amend the Professional Services Agreement with Studio Spectrum, Inc., and increase the contract amount by $32,120 for a total amount not to exceed $86,000 annually, inclusive of a ten percent contingency in the amount of approximately $7,269 to continue professional production services.

11. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC

SUBMISSION OF DISCLOSURE STATEMENTS)
Recommendation
It is recommended that the City Council:

1. Direct the City Clerk’s Division to provide proper notice of the adoption of the ordinance; and

2. Adopt the following ordinance:

Regular Meeting Agenda June 7, 2023

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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 2
(ADMINISTRATION), ARTICLE II (OFFICERS AND EMPLOYEES

GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE
ADDING SECTION 2.12 (ELECTRONIC SUBMISSION OF DISCLOSURE

STATEMENTS)

12. APPROVAL OF A FACILITY LEASE AGREEMENT WITH i-TENNIS FOR THE ARROYO SECO

RACQUET CLUB
Recommendation
It is recommended that the City Council approve the Facility lease Agreement with i-Tennis for the Arroyo Seco Racquet Club (Racquet Club).

13. AUTHORIZE PAYMENT FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE SERVICES WITH YUNEX, LLC FOR PAST AND PRESENT INVOICES FROM JULY 2022 THROUGH MAY 2023 IN THE AMOUNT OF $125,000, AND AUTHORIZE AN INTERIM

MAINTENANCE AGREEMENT WITH YUNEX, LLC FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $75,000 THROUGH SEPTEMBER 2023
Recommendation
It is recommended that the City Council:

1. Authorize payment to Yunex, LLC (Yunex) for past and present invoices from July 2022 through May 31, 2023 in the amount of $125,000; and

2. Authorize the City Manager to execute a contract for interim City traffic signal and streetlight repairs and maintenance with Yunex through September 2023, in an amount not to exceed $75,000.

14. ADOPTION OF A RESOLUTION TO ENTER INTO A COOPERATIVE IMPLEMENTATION

AGREEMENT (CIA) WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) TO RECEIVE STATE FUNDS IN AN AMOUNT NOT-TO-EXCEED $3,114,686 FOR THE LOWER ARROYO PARK STORMWATER INFILTRATION BASIN FACILITY #2

PROJECT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, TO ENTER INTO A

COOPERATIVE IMPLEMENTATION AGREEMENT WITH

CALTRANS TO RECEIVE GRANT FUNDS TO CONSTRUCT THE

LOWER ARROYO PARK STORMWATER INFILTRATION BASIN
FACILITY #2 PROJECT.

Recommendation
It is recommended that the City Council:

1. Adopt a Resolution authorizing the funding application, acceptance, and execution for the City of South Pasadena Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project; and

2. Authorize the City Manager, or her designee to conduct all negotiations, and to execute and submit all documents including, but not limited to, agreements, amendments, payment requests and so forth which may be necessary for the completion of the agreement with Caltrans to provide funding to the Project and/or may be required by California Department of Transportation (Caltrans) ; and

3. Authorize City Manager to execute the Cooperative Implementation Agreement (CIA) with Caltrans, subject to approval by the City Attorney, and submit any required documents, invoices, and reports required to obtain related funding.

Regular Meeting Agenda June 7, 2023

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15. RESOLUTION DENOUNCING ANTISEMITISM

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, CONDEMNING AND

REJECTING ANTISEMITISM AND SUPPORTING THE

INTERNATIONAL HOLOCAUST REMEMBRANCE ALLIANCE
BY AFFIRMING SOUTH PASADENA’S COMMITMENT TO

ENSURING OUR COMMUNITY IS A SAFE AND WELCOMING
PLACE
Recommendation
It is recommended the City Council discuss and consider adopting a resolution denouncing antisemitism.

16. AWARD OF CONTRACT TO TRIO COMMUNITY MEALS IN THE AMOUNT OF $77,610 FOR THE CATERED SENIOR SERVICES NUTRITION PROGRAM FOR FISCAL YEAR 2023-2024 Recommendation
It is recommended that the City Council award a contract for the Senior Services Nutrition Program (Program) to TRIO Community Meals in the amount of $77,610 for Fiscal Year 2023- 2024, to provide meals at the Senior Center and for Home Delivery.

ACTION/DISCUSSION

17. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR NOVEMBER 2, 2022, AND NOVEMBER 9, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the November 2, 2022, Special City Council Meeting; and

2. Approve the minutes for the November 9, 2022, Special Joint City Council and Planning Commission Meeting.

18. APPROVAL OF AWARD OF CONTRACT WITH RICHARDS WATSON & GERSHON FOR CITY

ATTORNEY SERVICES
Recommendation
The Subcommittee for City Legal Services recommends that the City Council award a contract to Richards Watson & Gershon (RWG) for City Attorney Services for an initial term of three (3) years, with two one-year renewal options with such additional terms and conditions set forth in the proposed Agreement attached to this memorandum as Attachment 3.

19. CONSIDERATION OF SOUTH PASADENA CHAMBER OF COMMERCE BUSINESS IMPROVEMENT TAX (BIT) PROPOSAL FOR FUNDING FOR FY 2023-24 IN THE AMOUNT OF $128,500
Recommendation
It is recommended that the City Council review additional information related to the FY 2023-24 South Pasadena Chamber of Commerce Business Improvement Tax (BIT) and consider revised funding proposal in the amount of $128,500, and provide further direction to staff.

Regular Meeting Agenda June 7, 2023

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20. ADOPTION OF A RESOLUTION DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN ACCORDANCE WITH ARTICLE XIII

B OF THE CALIFORNIA CONSTITUTION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DETERMINING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN

ACCORDANCE WITH ARTICLE XIII B OF THE CALIFORNIA
CONSTITUTION AND GOVERNMENT CODE SECTION 7910
Recommendation
It is recommended that the City Council adopt a resolution revising the City of South Pasadena’s (City) FY 2023-24 Appropriations Limit.

21. ADOPTION OF FISCAL YEAR 2023-24 ANNUAL BUDGET REPORT AND RESOLUTION Recommendation
Staff recommends that the City Council:

1. Adopt the Fiscal Year 2023-24 Annual Budget;

2. Approve GANN limit;

3. Approve Master Fee Schedule; and

4. Adopt A Resolution adopting the Fiscal Year 2023-24 Annual Budget PUBLIC COMMENT – CONTINUED

22. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

23. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

24. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
June 21, 2023 Regular City Council Meeting 7:00 P.M.

July 19, 2023 Regular City Council Meeting 7:00 P.M.

August 16, 2023 Regular City Council Meeting 7:00 P.M.

Regular Meeting Agenda June 7, 2023

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PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on June 7, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 06/1/2023 /S/
Date Mark Perez, Deputy City Clerk
Proclamation Recognizing the Oneonta Club
Centennial Celebration
WHEREAS, The Oneonta Club was established in 1923 by fourteen local leaders who had finished volunteering on building projects in South Pasadena. These men enjoyed each other’s company and wanted to continue meeting in a social atmosphere and to enhance “the upbuilding of this community through the development of a feeling of genuine fellowship, a fuller understanding of our responsibilities in the educational, civic and social relationships in city, state and nation”; and
WHEREAS, the Oneonta Club are gentlemen of high standards, and they share the joy of camaraderie and the belief that, “only with confidence founded upon acquaintance, friendship and understanding may we render free and unselfish service to each other and to our Country”; and WHEREAS, the Oneonta Club’s name is an Indian word meaning “place of peace”. It is a town name in New York where Henry Huntington had his home. Mr. Huntington brought his name with him when he moved to California; and
WHEREAS, beginning in 1955, the Oneonta Club, and since 1974 the Oneonta Club Foundation provides three significant scholarships each year to high school students ready to go to college; and WHEREAS, with members ranging from their early 30’s to mid-90s, the Oneonta Club provides South Pasadena with a cross-generational society of community leaders who each learn from one another, creating bonds of fellowship and exchanging wisdom, experience, and good cheer; and WHEREAS, the City of South Pasadena recognizes the Oneonta Club in this, its Centennial year for its outstanding work, philanthropy, and ongoing commitment to service and to the community of South Pasadena; NOW, THEREFORE, I, Jon Primuth, Mayor of the City of South Pasadena, on behalf of the City Council of South Pasadena, do hereby recognize the lasting contributions of the Oneonta Club to our City, and we wish them another 100 years to come. _________________________ _June 7, 2023__
Jon Primuth, Mayor Date
Item No. 3
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CITY Of SOUTH PASADENA

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Proclamation Declaring the
Month of June 2023 as “Pride Month”
in the City of South Pasadena
WHEREAS, The City of South Pasadena supports the rights of every citizen to experience equality and freedom from discrimination; and
WHEREAS, the City of South Pasadena denounces prejudice and unfair discrimination based on age, race, religion, national origin, sexual orientation, gender identity or gender expression, and is a city in which all persons should feel valued, safe, welcomed, respected, and affirmed by their peers and the community; and
WHEREAS, all are welcome in South Pasadena to live, work and play, and every family— in all of its various forms—deserves a place to call home where they are safe, happy and supported by friends and neighbors; and
WHEREAS, the City of South Pasadena appreciates the value and dignity of each person, recognizes the importance of equality and freedom, and acknowledges the positive contributions made by members of the LGBTQIA+ community to actively promote principles of equality, acceptance and love;
NOW, THEREFORE, I, Jon Primuth, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim June 2023 as Pride Month in the City of South Pasadena recognizing all LGBTQIA+ residents whose influential and lasting contributions to our City make a vibrant community and encourage citizens to continue to promote the values of equality and diversity.
_________________________ ___6/7/2023__
Jon Primuth, Mayor Date
Item No. 4
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CITY Of SOEIB PASADENA

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City Council
Agenda Report
DATE: June 7, 2023 FROM: Armine Chaparyan, City Manager ./tG PREPARED BY: Hsiulee Tran, Deputy Finance Director ITEM NO. ---1
SUBJECT: Approval of General City Warrants in the Amount of $871,422.33; Online Payments in the Amount of $13,022.00; Voids in the Amount of ($497.07); Payroll in the Amount of $1,548,714.07
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# $ 0
ACH $ 0
Voids $ 0
General City Warrants:

Warrant# 316610-316736 $ 337,939.36
ACH $ 533,482.97
Voids $ (497.07)
Payroll Period Ending: 05/12/2023 $ 770,882.98
Payroll Period Ending: 05/12/2023 $ 815.95
Payroll Period Ending: 05/17/2023 $ 3,043.50
Payroll Period Ending: 05/23/2023 $ 773,971.64
Wire Transfers Out-To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out-To (Acct# 2413) $ 0 Wire Transfers Out-To (Acct# 1936) $ 0 Online Payments $ 13,022.00
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 2,432,661.33
Approval of Warrants
June 7, 2023

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
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Approval of Warrants
June 7, 2023

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Attachments:

1. Warrant Summary

2. General City Warrant List

3. Online Payments

4. Voids

5. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 6/7/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 - 619,738.78
Insurance Fund 103 - 9,686.60
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - 7,846.50
Local Transit Return "A" 205 - 9,792.06
SLFRF Fund 206 - 52,982.01
Local Transit Return "C" 207 - 14,315.98
TEA/Metro 208 - -
Sewer Fund 210 - 30,007.98
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - 80,407.64
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 7,980.93
County Park Bond Fund 232 - 4,242.43
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 13,670.60
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - 3,812.50
Sewer Capital Projects Fund 310 - -
Water Fund 500 - 14,698.76
Water Efficiency Fund 503 - 1,742.49
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - 497.07
-
Column Totals: - 871,422.33
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 871,422.33
Payroll Period Ending: 05/12/2023 770,882.98
Payroll Period Ending: 05/12/2023 815.95
Payroll Period Ending: 05/17/2023 3,043.50
Payroll Period Ending: 05/23/2023 773,971.64
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 13,022.00
Voids - Prepaid -
Voids - General Warrant (497.07)
Grand Report Total: 2,432,661.33
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
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ATTACHMENT 2
General City Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 06/01/2023 - 10:35AM
Check Number Check Date Amount
3DSACRTA - 3D Products Santa Clarita
316610 06/07/2023
Inv I230504702
Line Item Date Line Item Description
05/04/2023 Fire - Detailing equipment 1,009.98
Inv I230504702 Total 1,009.98
316610 Total: 1,009.98
3DSACRTA - 3D Products Santa Clarita Total: 1,009.98
ACCOEG - ACCO Engineered Systems, Inc.
316611 06/07/2023
Inv 20397185
Line Item Date Line Item Description
04/27/2023 Urgent Pelican HVAC control programing at City Hall-FD Locker 1,657.05 Inv 20397185 Total 1,657.05
Inv 20404664
Line Item Date Line Item Description
05/22/2023 Urgent Pelican HVAC control programing at City Hall. (Furnace) 16,729.00 Inv 20404664 Total 16,729.00
316611 Total: 18,386.05
ACCOEG - ACCO Engineered Systems, Inc. Total: 18,386.05 AIRT5150 - Air-Tro, Inc.
316612 06/07/2023
Inv 430923
Line Item Date Line Item Description
03/08/2023 HVAC System Maintenance and Repair-Leak Check at Council Chamber 357.75 Inv 430923 Total 357.75
316612 Total: 357.75
AP-Check Detail (6/1/2023 - 10:35 AM) Page 1
8 - 11
Check Number Check Date Amount
AIRT5150 - Air-Tro, Inc. Total: 357.75
ACMT2920 - All City Management Services, Inc.
316613 06/07/2023
Inv 85381
Line Item Date Line Item Description
05/03/2023 Crossing Guard Services April 16-29, 2023 11,146.24 Inv 85381 Total 11,146.24
316613 Total: 11,146.24
ACMT2920 - All City Management Services, Inc. Total: 11,146.24 ALL0197 - All Star Fire Equipment, Inc.
316614 06/07/2023
Inv 230426
Line Item Date Line Item Description
04/26/2023 Set of Turnout Coats and Pants for Fire Dept. 21,805.69 Inv 230426 Total 21,805.69
Inv 247476
Line Item Date Line Item Description
05/04/2023 Fire - Brush coat for City Manager 341.68
Inv 247476 Total 341.68
316614 Total: 22,147.37
ALL0197 - All Star Fire Equipment, Inc. Total: 22,147.37 ALPHAPNT - Alpha Printing & Graphics, Inc.
316615 06/07/2023
Inv 22305050
Line Item Date Line Item Description
05/30/2023 City Clerk Gold Foil and Logo Certificate Folders - Qty # 200. 2,749.64 Inv 22305050 Total 2,749.64
316615 Total: 2,749.64
ALPHAPNT - Alpha Printing & Graphics, Inc. Total: 2,749.64 AMAZONCP - Amazon Capital Services, Inc.
0 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 2
8 - 12
Check Number Check Date Amount
Inv 11F9-NTXQ-LXLD
Line Item Date Line Item Description
01/16/2023 Department Office Supplies 776.69
Inv 11F9-NTXQ-LXLD Total 776.69
Inv 1313-1DCQC-9WT1
Line Item Date
05/15/2023 -13.22
Line Item Description
Credit Memo for CSD
Inv 1313-1DCQC-9WT1 Total -13.22
Inv 13Q3-9WLC-XGYM
Line Item Date Line Item Description
05/22/2023 Computer Equipment 172.19
Inv 13Q3-9WLC-XGYM Total 172.19
Inv 14YW-TWQD-KN17
Line Item Date Line Item Description
05/15/2023 Fire - Safety steel storage cabinet for flammable liquids 1,708.86 Inv 14YW-TWQD-KN17 Total 1,708.86
Inv 17CT-F1W7-CGPP
Line Item Date
05/15/2023 -15.83
Line Item Description
Credit Memo for CSD
Inv 17CT-F1W7-CGPP Total -15.83
Inv 1CX3-7NYH-NT3F
Line Item Date
05/17/2023 156.30
05/17/2023 73.37
Line Item Description
Special events supplies
Camp Med Supplies
Inv 1CX3-7NYH-NT3F Total 229.67
Inv 1DT4-FRFG-RVMY
Line Item Date Line Item Description
05/08/2023 Range training equipment 87.66
Inv 1DT4-FRFG-RVMY Total 87.66
Inv 1GR1-X17N-KWGM
Line Item Date Line Item Description
02/20/2023 Office Supplies 19.79
02/03/2023 Computer Equipment 54.92
Inv 1GR1-X17N-KWGM Total 74.71
AP-Check Detail (6/1/2023 - 10:35 AM) Page 3
8 - 13
Check Number Check Date Amount
Inv 1JKT-9PR6-LG93
Line Item Date Line Item Description
03/20/2023 Council Chambers Equipment Replacement 958.29 Inv 1JKT-9PR6-LG93 Total 958.29
Inv 1JTY-YQFN-PLCM
Line Item Date Line Item Description
05/01/2023 Books for Library Collection 230.68
05/01/2023 Vinyl gloves 130.28
Inv 1JTY-YQFN-PLCM Total 360.96
Inv 1K97-HY9X-T7LW
Line Item Date Line Item Description
05/08/2023 Fire - USB drives for inspections 213.82
Inv 1K97-HY9X-T7LW Total 213.82
Inv 1MP1-JPGY-TGJV
Line Item Date Line Item Description
12/22/2022 Supplies for Employee Holiday Party 61.70
Inv 1MP1-JPGY-TGJV Total 61.70
Inv 1MV3-DLKL-T3QV
Line Item Date
05/15/2023 3,271.13
05/15/2023 113.05
05/15/2023 55.10
Line Item Description
4TH OF July Supplies/Flags
Camp Med Supplies
Senior Center Event Supplies
Inv 1MV3-DLKL-T3QV Total 3,439.28
Inv 1RML-VGRD-PHW1
Line Item Date Line Item Description
03/27/2023 Department Office Supplies 74.74
Inv 1RML-VGRD-PHW1 Total 74.74
Inv 1TDN-H1JD-9YR3
Line Item Date
05/15/2023 -4.96
Line Item Description
Credit Memo for CSD
Inv 1TDN-H1JD-9YR3 Total -4.96
Inv 1VJN-DX4W-PLVJ
Line Item Date Line Item Description
05/17/2023 Fourth of July event supplies, Food booth sides for easy ups 436.55 Inv 1VJN-DX4W-PLVJ Total 436.55
AP-Check Detail (6/1/2023 - 10:35 AM) Page 4
8 - 14
Check Number Check Date Amount
0 Total: 8,561.11
AMAZONCP - Amazon Capital Services, Inc. Total: 8,561.11 ANGFRLYU - Angelica, Frausto-Lupo
316616 06/07/2023
Inv 03/31-04/04/23
Line Item Date
05/15/2023 71.73
Line Item Description
Conference Reimbursements
Inv 03/31-04/04/23 Total 71.73
316616 Total: 71.73
ANGFRLYU - Angelica, Frausto-Lupo Total: 71.73
ANT0243 - Antrim's Security Co., Inc.
316617 06/07/2023
Inv 61145
Line Item Date Line Item Description
02/06/2023 Key Strike at City Hall Malfunction repair-Back Entrance 606.38 Inv 61145 Total 606.38
316617 Total: 606.38
ANT0243 - Antrim's Security Co., Inc. Total: 606.38
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) 316618 06/07/2023
Inv S5822159.001
Line Item Date Line Item Description
05/11/2023 Fire Staton Cleaning Supplies 608.44
Inv S5822159.001 Total 608.44
Inv S5822159.002
Line Item Date Line Item Description
05/11/2023 Fire Staton Cleaning Supplies 61.66
Inv S5822159.002 Total 61.66
316618 Total: 670.10
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) Total: 670.10 AP-Check Detail (6/1/2023 - 10:35 AM) Page 5
8 - 15
Check Number Check Date Amount
ERCARRYO - Arroyo, Eric Jason
316619 06/07/2023
Inv 3044
Line Item Date Line Item Description
05/04/2023 As-needed background investigations for employment 1,000.00 Inv 3044 Total 1,000.00
316619 Total: 1,000.00
ERCARRYO - Arroyo, Eric Jason Total: 1,000.00
RatPactI - ASM Industrial Corp.
316620 06/07/2023
Inv 14863
Line Item Date Line Item Description
04/06/2023 Gopher Abatement-April 2023 Arroyo Park 500.00 Inv 14863 Total 500.00
Inv 15151
Line Item Date Line Item Description
04/28/2023 Gopher Abatement-April 2023 Arroyo Park 500.00 Inv 15151 Total 500.00
Inv 15447
Line Item Date Line Item Description
05/02/2023 Gopher Abatement-May 2023-Arroyo Park 500.00 Inv 15447 Total 500.00
316620 Total: 1,500.00
RatPactI - ASM Industrial Corp. Total: 1,500.00
AT&T5011 - AT&T
316621 06/07/2023
Inv 24813461002105
Line Item Date Line Item Description
05/01/2023 AN 24613461002105 - (05/01/23-05/31/23) 27.64 Inv 24813461002105 Total 27.64
Inv 33184107563432
Line Item Date Line Item Description
05/07/2023 AN 33184107563432 (05/07/23-06/06/23) 32.28
Inv 33184107563432 Total 32.28
AP-Check Detail (6/1/2023 - 10:35 AM) Page 6
8 - 16
Check Number Check Date Amount
Inv 33184108023436
Line Item Date Line Item Description
05/07/2023 AN 33184108023436 (05/07/23-06/06/23) 32.42
Inv 33184108023436 Total 32.42
Inv 62644164973570
Line Item Date Line Item Description
05/13/2023 Account 626 441-6497 357 0 (05/13/23-06/12/23) 1,116.86 Inv 62644164973570 Total 1,116.86
316621 Total: 1,209.20
316622 06/07/2023
Inv 000019976758
Line Item Date Line Item Description
05/20/2023 Account 9391062308 (04/20/23-05/19/23) 17,357.80 Inv 000019976758 Total 17,357.80
Inv 000019977084
Line Item Date Line Item Description
05/20/2023 Account # 9391081369 (04/20/23-05/19/23) 61.41 Inv 000019977084 Total 61.41
316622 Total: 17,419.21
ATCN9011 - AT&T Total: 18,628.41
CIN4011 - AT&T Mobility
316623 06/07/2023
Inv 287288006612x05
Line Item Date Line Item Description
05/02/2023 AN 287288006612 (04/03/2023-05/02/2023) 5,686.91 Inv 287288006612x05 Total 5,686.91
Inv 287312118886x05
Line Item Date Line Item Description
05/02/2023 AN 287312118886 (04/03/2023-05/02/2023) 2,662.06 Inv 287312118886x05 Total 2,662.06
316623 Total: 8,348.97
AP-Check Detail (6/1/2023 - 10:35 AM) Page 7
8 - 17
Check Number Check Date Amount
CIN4011 - AT&T Mobility Total: 8,348.97
ATSS6010 - Athens Services
316624 06/07/2023
Inv 14174178
Line Item Date Line Item Description
03/31/2023 Mission Meridian Parking Garage Sweeping Services-March 2023 840.70 Inv 14174178 Total 840.70
Inv 14174179
Line Item Date Line Item Description
03/31/2023 City Wide Bus Barrel Pickup Refuse Collection-March 2023 2,418.33 Inv 14174179 Total 2,418.33
Inv 14368136
Line Item Date Line Item Description
04/30/2023 Mission Meridian Parking Garage Sweeping Services-April 2023 840.70 Inv 14368136 Total 840.70
Inv 14368137
Line Item Date Line Item Description
04/30/2023 City Wide Bus Barrel Pickup Refuse Collection-April 2023 2,418.33 Inv 14368137 Total 2,418.33
316624 Total: 6,518.06
ATSS6010 - Athens Services Total: 6,518.06
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
0 06/07/2023
Inv 671741
Line Item Date Line Item Description
12/31/2022 Personnel Matters 273.18
Inv 671741 Total 273.18
Inv 674237
Line Item Date Line Item Description
01/31/2023 Personnel Matters 957.60
Inv 674237 Total 957.60
Inv 675528
Line Item Date Line Item Description
02/28/2023 Personnel Matters 518.70
AP-Check Detail (6/1/2023 - 10:35 AM) Page 8
8 - 18
Check Number Check Date Amount
Inv 675528 Total 518.70
Inv 681762
Line Item Date Line Item Description
04/30/2023 Personnel Matters 2,457.96
Inv 681762 Total 2,457.96
0 Total: 4,207.44
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 4,207.44 BAK0369 - Baker & Taylor Books
0 06/07/2023
Inv 2037388892
Line Item Date Line Item Description
04/06/2023 Library Books 974.32
Inv 2037388892 Total 974.32
Inv 2037392286
Line Item Date Line Item Description
04/11/2023 Library Books 980.07
Inv 2037392286 Total 980.07
Inv 2037394814
Line Item Date Line Item Description
04/10/2023 Library Books 853.56
Inv 2037394814 Total 853.56
Inv 2037397349
Line Item Date Line Item Description
04/10/2023 Library Books 298.15
Inv 2037397349 Total 298.15
Inv 2037399560
Line Item Date Line Item Description
04/07/2023 Library Books 471.15
Inv 2037399560 Total 471.15
Inv 2037411132
Line Item Date Line Item Description
04/10/2023 Library Books 487.81
Inv 2037411132 Total 487.81
AP-Check Detail (6/1/2023 - 10:35 AM) Page 9
8 - 19
Check Number Check Date Amount
Inv 2037414859
Line Item Date Line Item Description
04/07/2023 Library Books 346.37
Inv 2037414859 Total 346.37
Inv 2037422865
Line Item Date Line Item Description
04/14/2023 Library Books 738.04
Inv 2037422865 Total 738.04
Inv 2037430958
Line Item Date Line Item Description
04/13/2023 Library Books 305.23
Inv 2037430958 Total 305.23
Inv 2037431725
Line Item Date Line Item Description
04/18/2023 Library Books 887.30
Inv 2037431725 Total 887.30
Inv 2037439401
Line Item Date Line Item Description
04/06/2023 Library Books 91.10
Inv 2037439401 Total 91.10
Inv 2037446896
Line Item Date Line Item Description
04/14/2023 Library Books 330.27
Inv 2037446896 Total 330.27
Inv 2037471074
Line Item Date Line Item Description
04/18/2023 Library Books 118.24
Inv 2037471074 Total 118.24
Inv 2037477465
Line Item Date Line Item Description
04/26/2023 Library Books 38.02
Inv 2037477465 Total 38.02
Inv 2037486709
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 10
8 - 20
Check Number Check Date Amount
04/25/2023 Library Books 198.47
Inv 2037486709 Total 198.47
Inv 2037499629
Line Item Date Line Item Description
05/02/2023 Library Books 45.68
Inv 2037499629 Total 45.68
0 Total: 7,163.78
BAK0369 - Baker & Taylor Books Total: 7,163.78
BAK0366 - Baker & Taylor Entertainment
0 06/07/2023
Inv H64691530
Line Item Date Line Item Description
04/03/2023 DVDs/CDs 190.77
Inv H64691530 Total 190.77
Inv H64719230
Line Item Date Line Item Description
04/05/2023 DVDs/CDs 40.30
Inv H64719230 Total 40.30
Inv H64743430
Line Item Date Line Item Description
04/10/2023 DVDs/CDs 51.24
Inv H64743430 Total 51.24
Inv H64751850
Line Item Date Line Item Description
04/10/2023 DVDs/CDs 74.28
Inv H64751850 Total 74.28
Inv H64752210
Line Item Date Line Item Description
04/10/2023 DVDs/CDs 142.01
Inv H64752210 Total 142.01
Inv H64756280
Line Item Date Line Item Description
04/10/2023 DVDs/CDs 16.51
AP-Check Detail (6/1/2023 - 10:35 AM) Page 11
8 - 21
Check Number Check Date Amount
Inv H64756280 Total 16.51
Inv H64782300
Line Item Date Line Item Description
04/12/2023 DVDs/CDs 57.46
Inv H64782300 Total 57.46
Inv H64855510
Line Item Date Line Item Description
04/19/2023 DVDs/CDs 116.50
Inv H64855510 Total 116.50
Inv H64863690
Line Item Date Line Item Description
04/24/2023 DVDs/CDs 86.75
Inv H64863690 Total 86.75
0 Total: 775.82
BAK0366 - Baker & Taylor Entertainment Total: 775.82
PAOBS - Benavides, Paola
316625 06/07/2023
Inv 131664
Line Item Date
05/17/2023 69.00
Line Item Description
Full refund for cancellation of Gazebo reservation. admin fee applied.

Inv 131664 Total 69.00
316625 Total: 69.00
PAOBS - Benavides, Paola Total: 69.00
ALBBENZI - Benzoni, Albert
316626 06/07/2023
Inv DW0523-01
Line Item Date Line Item Description
05/17/2023 Dishwasher Rebate (energy star replacement) 500.00 Inv DW0523-01 Total 500.00
316626 Total: 500.00
ALBBENZI - Benzoni, Albert Total: 500.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 12
8 - 22
Check Number Check Date Amount
BB&K - Best Best & Krieger LLP
0 06/07/2023
Inv 947884
Line Item Date Line Item Description
10/13/2022 Personnel Matters 31.50
Inv 947884 Total 31.50
Inv 947885
Line Item Date Line Item Description
10/13/2022 Personnel Matters 31.50
Inv 947885 Total 31.50
Inv 955146
Line Item Date Line Item Description
01/12/2023 Personnel Matters 7,434.00
Inv 955146 Total 7,434.00
Inv 957011
Line Item Date Line Item Description
02/08/2023 Personnel Matters 5,206.90
Inv 957011 Total 5,206.90
Inv 959693
Line Item Date Line Item Description
03/08/2023 Personnel Matters 735.16
Inv 959693 Total 735.16
Inv 962457
Line Item Date Line Item Description
04/12/2023 Personnel Matters 31.50
Inv 962457 Total 31.50
0 Total: 13,470.56
BB&K - Best Best & Krieger LLP Total: 13,470.56
LEBE8032 - Betts, Lemar
316627 06/07/2023
Inv 9666
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - The Skateside - Beginner - May 2023. 466.20 Inv 9666 Total 466.20
AP-Check Detail (6/1/2023 - 10:35 AM) Page 13
8 - 23
Check Number Check Date Amount
Inv 9673
Line Item Date Line Item Description
05/18/2023 Contract Instructor - The Skateside - Intermediate - May 2023. 155.40 Inv 9673 Total 155.40
Inv 9682
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - After School - May 2023 226.80 Inv 9682 Total 226.80
316627 Total: 848.40
LEBE8032 - Betts, Lemar Total: 848.40
BRMR8267 - BRIT West Soccer
316628 06/07/2023
Inv 9611
Line Item Date Line Item Description
05/18/2023 TINY PROS (2-3.5) SA - CONTRACT CLASS INSTRUCTOR 503.10 Inv 9611 Total 503.10
Inv 9614
Line Item Date Line Item Description
05/18/2023 TINY PROS (3.5-5) TH - CONTRACT CLASS INSTRUCTOR 614.25 Inv 9614 Total 614.25
Inv 9615
Line Item Date Line Item Description
05/18/2023 TINY PROS (3.5-5) SA - CONTRACT CLASS INSTRUCTOR 542.75 Inv 9615 Total 542.75
Inv 9626
Line Item Date Line Item Description
05/18/2023 TINY PROS (2-3.5) TH - CONTRACT CLASS INSTRUCTOR 341.25 Inv 9626 Total 341.25
Inv 9649
Line Item Date Line Item Description
05/18/2023 CLUB PROS (5-7) SU - CONTRACT CLASS INSTRUCTOR 341.25 Inv 9649 Total 341.25
AP-Check Detail (6/1/2023 - 10:35 AM) Page 14
8 - 24
Check Number Check Date Amount
Inv 9651
Line Item Date Line Item Description
05/18/2023 CLUB PROS (5-7) SA - CONTRACT CLASS INSTRUCTOR 215.80 Inv 9651 Total 215.80
Inv 9652
Line Item Date Line Item Description
05/18/2023 CLUB PROS (7-12) SA - CONTRACT CLASS INSTRUCTOR 107.90 Inv 9652 Total 107.90
Inv 9687
Line Item Date Line Item Description
05/18/2023 CLUB PROS (5-7) TH - CONTRACT CLASS INSTRUCTOR 341.25 Inv 9687 Total 341.25
Inv 9688
Line Item Date Line Item Description
05/18/2023 CLUB PROS (7-12) TH - CONTRACT CLASS INSTRUCTOR 136.50 Inv 9688 Total 136.50
Inv 9729
Line Item Date Line Item Description
05/18/2023 TINY PROS (2-3.5) SU - CONTRACT CLASS INSTRUCTOR 750.75 Inv 9729 Total 750.75
Inv 9731
Line Item Date Line Item Description
05/18/2023 TINY PROS (3.5-5) SU - CONTRACT CLASS INSTRUCTOR 887.25 Inv 9731 Total 887.25
Inv 9733
Line Item Date Line Item Description
05/18/2023 CLUB PROS (7-12) SU - CONTRACT CLASS INSTRUCTOR 204.75 Inv 9733 Total 204.75
316628 Total: 4,986.80
BRMR8267 - BRIT West Soccer Total: 4,986.80
DEP5072 - CA Dept of Transportation
316629 06/07/2023
Inv SL230649
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 15
8 - 25
Check Number Check Date Amount
04/14/2023 Signals & Lighting Shared Cost with Caltrans 1,067.11 Inv SL230649 Total 1,067.11
316629 Total: 1,067.11
DEP5072 - CA Dept of Transportation Total: 1,067.11
CAL5236 - CA Linen Services
316630 06/07/2023
Inv 2110382
Line Item Date Line Item Description
05/04/2023 Fire Department Linen Rental and Cleaning Services: FY22-23 114.24 Inv 2110382 Total 114.24
Inv 2113406
Line Item Date Line Item Description
05/11/2023 Fire Department Linen Rental and Cleaning Services: FY22-23 102.13 Inv 2113406 Total 102.13
Inv 2116424
Line Item Date Line Item Description
05/18/2023 Fire Department Linen Rental and Cleaning Services: FY22-23 97.98 Inv 2116424 Total 97.98
316630 Total: 314.35
CAL5236 - CA Linen Services Total: 314.35
CACUGRP - California CLETS Users Group
316631 06/07/2023
Inv 2023000193CCUG
Line Item Date
05/04/2023 50.00
Line Item Description
CA Southern Chapter Training for Clerk Ramirez
Inv 2023000193CCUG Total 50.00
316631 Total: 50.00
CACUGRP - California CLETS Users Group Total: 50.00
CDTF3010 - California Department of Tax & Fee Administration 316632 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 16
8 - 26
Check Number Check Date Amount
Inv 0-033-888-469
Line Item Date Line Item Description
05/03/2023 Underground Storage Tank Tax & Fees-Yard 2022 161.10 Inv 0-033-888-469 Total 161.10
Inv 0-033-908-949
Line Item Date Line Item Description
05/03/2023 Fire Underground storage tank maintenance - 044-010139 483.34 Inv 0-033-908-949 Total 483.34
Inv 0-033-941-717
Line Item Date
05/03/2023 194.60
Line Item Description
Underground Storage Tank Tax & Fees-Yard
Inv 0-033-941-717 Total 194.60
316632 Total: 839.04
CDTF3010 - California Department of Tax & Fee Administration Total: 839.04 CASTSAC - California State University, Sacramento
316633 06/07/2023
Inv 05202324810742
Line Item Date
05/11/2023 275.00
Line Item Description
Traffic Safety Law Enforcement Forum for Motor Officer Sanchez Inv 05202324810742 Total 275.00
316633 Total: 275.00
CASTSAC - California State University, Sacramento Total: 275.00 VICAMLLO - Camarillo, Virginia
316634 06/07/2023
Inv 131600
Line Item Date Line Item Description
05/17/2023 Full refund for recreation class. no admin fee. 110.00 Inv 131600 Total 110.00
316634 Total: 110.00
VICAMLLO - Camarillo, Virginia Total: 110.00
CAN0607 - Cantu Graphics Inc.

AP-Check Detail (6/1/2023 - 10:35 AM) Page 17
8 - 27
Check Number Check Date Amount
316635 06/07/2023
Inv 21482
Line Item Date Line Item Description
04/11/2023 HR Advertising - Chief City Clerk Recruitment Cards 37.13 Inv 21482 Total 37.13
Inv 21523
Line Item Date Line Item Description
05/15/2023 Decals for DAR 81 1,808.10
Inv 21523 Total 1,808.10
316635 Total: 1,845.23
CAN0607 - Cantu Graphics Inc. Total: 1,845.23
CRSC2013 - Capital Research & Consulting LLC
316636 06/07/2023
Inv 3147
Line Item Date
04/17/2023 2,910.21
Line Item Description
3/31/23 Qtrly. Fee-Capital Research Consulting 457 Advisory Council
Inv 3147 Total 2,910.21
316636 Total: 2,910.21
CRSC2013 - Capital Research & Consulting LLC Total: 2,910.21 CAEN9297 - Carollo Engineers, Inc.
0 06/07/2023
Inv FB34266
Line Item Date Line Item Description
05/18/2023 Development of Report Related to Sewer Consent Judgement. 27,598.25 Inv FB34266 Total 27,598.25
0 Total: 27,598.25
CAEN9297 - Carollo Engineers, Inc. Total: 27,598.25
CAV831 - Cavenaugh & Associates
316637 06/07/2023
Inv 04-27-2023
Line Item Date
05/04/2023 620.00
Line Item Description
DUI Seminar Training for Officer Godoy
Inv 04-27-2023 Total 620.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 18
8 - 28
Check Number Check Date Amount
316637 Total: 620.00
CAV831 - Cavenaugh & Associates Total: 620.00
CDW5246 - CDW Government LLC
0 06/07/2023
Inv JK67281
Line Item Date Line Item Description
05/04/2023 Office 365 G1 & G3 User Subscriptions 52,982.01 Inv JK67281 Total 52,982.01
0 Total: 52,982.01
CDW5246 - CDW Government LLC Total: 52,982.01
CHWCONST - Chawkins Communications Consulting, Inc.
316638 06/07/2023
Inv 1034
Line Item Date Line Item Description
05/18/2023 Electrification Project/Stakeholder Coordination Services May23 3,607.50 Inv 1034 Total 3,607.50
316638 Total: 3,607.50
CHWCONST - Chawkins Communications Consulting, Inc. Total: 3,607.50 CHE6010 - Chem Pro Laboratory, Inc.
316639 06/07/2023
Inv IN112382
Line Item Date Line Item Description
05/01/2023 Monthly cleaning and treatment of City cooling tower-May 2023 153.00 Inv IN112382 Total 153.00
316639 Total: 153.00
CHE6010 - Chem Pro Laboratory, Inc. Total: 153.00
CINTAS - Cintas Corporation
316640 06/07/2023
Inv 4154810862
Line Item Date Line Item Description
05/08/2023 Uniform Cleaning Services-5/8/2023 44.20
AP-Check Detail (6/1/2023 - 10:35 AM) Page 19
8 - 29
Check Number Check Date Amount
05/08/2023 15.54
05/08/2023 12.84
05/08/2023 6.42
05/08/2023 17.29
05/08/2023 36.28
Inv 4154810862 Total 132.57
Inv 4154851251
Line Item Date
05/01/2023 17.29
05/01/2023 12.84
05/01/2023 36.28
05/01/2023 15.54
05/01/2023 6.42
05/01/2023 44.20
Inv 4154851251 Total 132.57
Inv 4155495552
Line Item Date
05/15/2023 12.84
05/15/2023 36.28
05/15/2023 15.54
05/15/2023 44.20
05/15/2023 6.42
05/15/2023 17.29
Inv 4155495552 Total 132.57
Inv 5156148223
Line Item Date
05/01/2023 64.87
Inv 5156148223 Total 64.87
Inv 9217388577
Line Item Date
03/28/2023 110.25
Inv 9217388577 Total 110.25
Inv 9217389589
Line Item Date
03/28/2023 129.54
Inv 9217389589 Total 129.54
Inv 9217973427
Line Item Date
03/31/2023 330.75
Uniform Cleaning Services-5/8/2023
Uniform Cleaning Services-5/8/2023
Uniform Cleaning Services-5/8/2023
Uniform Cleaning Services-5/8/2023
Uniform Cleaning Services-5/8/2023
Line Item Description
Uniform Cleaning Services-5/1/2023
Uniform Cleaning Services-5/1/2023
Uniform Cleaning Services-5/1/2023
Uniform Cleaning Services-5/1/2023
Uniform Cleaning Services-5/1/2023
Uniform Cleaning Services-5/1/2023
Line Item Description
Uniform Cleaning Services-5/15/2023
Uniform Cleaning Services-5/15/2023
Uniform Cleaning Services-5/15/2023
Uniform Cleaning Services-5/15/2023
Uniform Cleaning Services-5/15/2023
Uniform Cleaning Services-5/15/2023
Line Item Description
First Aid Cabinet Monthly Servicing
Line Item Description
Public Works Yard Wall Eye Wash Station-Paint Garage
Line Item Description
Public Works Yard Wall Eye Wash Station-Street Garage
Line Item Description
Public Works Yard Wall Eye Wash Station-Streets Wash Rack Inv 9217973427 Total 330.75
AP-Check Detail (6/1/2023 - 10:35 AM) Page 20
8 - 30
Check Number Check Date Amount
Inv 9217995141
Line Item Date Line Item Description
03/31/2023 Public Works Yard Wall Eye Wash Station-PLMBD Inspection 168.38 Inv 9217995141 Total 168.38
316640 Total: 1,201.50
CINTAS - Cintas Corporation Total: 1,201.50
CITI1021 - Cities Digital Inc.
316641 06/07/2023
Inv 56483
Line Item Date Line Item Description
05/30/2023 Laserfiche Annual Support Services (04/26/23-04/26/24) 3,100.00 Inv 56483 Total 3,100.00
316641 Total: 3,100.00
CITI1021 - Cities Digital Inc. Total: 3,100.00
SPMN3010 - City of South Pasadena
316642 06/07/2023
Inv 19126-05/10/23
Line Item Date Line Item Description
05/17/2023 Water utility bill statement for GP restrooms 03.06.23-05.02.23 492.43 Inv 19126-05/10/23 Total 492.43
316642 Total: 492.43
SPMN3010 - City of South Pasadena Total: 492.43
PACOS - Cocoris, Patricia
316643 06/07/2023
Inv 131670
Line Item Date Line Item Description
05/17/2023 Full refund for recreational class. no admin fee applied. 65.00 Inv 131670 Total 65.00
316643 Total: 65.00
PACOS - Cocoris, Patricia Total: 65.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 21
8 - 31
Check Number Check Date Amount
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 06/07/2023
Inv 56112
Line Item Date Line Item Description
05/24/2023 Labor & Employement - April 2023 10,000.00
Inv 56112 Total 10,000.00
Inv 56113
Line Item Date Line Item Description
05/24/2023 General Services - April 2023 3,038.00
Inv 56113 Total 3,038.00
Inv 56114
Line Item Date Line Item Description
05/24/2023 Water & Utilities - April 2023 122.50
Inv 56114 Total 122.50
Inv 56115
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 14,293.75
Inv 56115 Total 14,293.75
Inv 56116
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 1,102.50
Inv 56116 Total 1,102.50
Inv 56117
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 72.30
Inv 56117 Total 72.30
Inv 56118
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 2,668.50
Inv 56118 Total 2,668.50
Inv 56120
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 269.50
Inv 56120 Total 269.50
AP-Check Detail (6/1/2023 - 10:35 AM) Page 22
8 - 32
Check Number Check Date Amount
Inv 56121
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 1,204.50
Inv 56121 Total 1,204.50
Inv 56122
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 147.00
Inv 56122 Total 147.00
Inv 56123
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 2,107.00
Inv 56123 Total 2,107.00
Inv 56124
Line Item Date Line Item Description
05/24/2023 Public Record Request - April 2023 12,773.50 Inv 56124 Total 12,773.50
Inv 56125
Line Item Date Line Item Description
05/24/2023 Litigation - April 2023 3,198.50
Inv 56125 Total 3,198.50
0 Total: 50,997.55
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 50,997.55 CRDA1021 - Corodata Records Management
0 06/07/2023
Inv RS4901404
Line Item Date Line Item Description
04/30/2023 Records Mgmt-Record Storage Carton & Ltr Transfercase April 2023 559.46 Inv RS4901404 Total 559.46
0 Total: 559.46
CRDA1021 - Corodata Records Management Total: 559.46
CRSR2010 - Corodata Shredding Inc.
0 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 23
8 - 33
Check Number Check Date Amount
Inv DN1401294
Line Item Date Line Item Description
02/28/2023 Shredding for Oxley St., Library, and Mission St. - Feb 2023 240.80 Inv DN1401294 Total 240.80
Inv DN1409811
Line Item Date Line Item Description
04/30/2023 Shredding for Oxley St., Library, and Mission St. - April 2023 160.06 Inv DN1409811 Total 160.06
0 Total: 400.86
CRSR2010 - Corodata Shredding Inc. Total: 400.86
VLRIECRA - Corona, Valerie
316644 06/07/2023
Inv 05/09/2023
Line Item Date
05/11/2023 32.63
05/11/2023 18.23
Line Item Description
Cultural Diversity Training Reimbursement for P.A. Corona Cultural Diversity Training Reimbursement for P.A. Corona Inv 05/09/2023 Total 50.86
316644 Total: 50.86
VLRIECRA - Corona, Valerie Total: 50.86
CSNE4010 - Creative Services of New England
316645 06/07/2023
Inv C23-21733
Line Item Date Line Item Description
04/27/2023 PD community outreach items 525.95
Inv C23-21733 Total 525.95
316645 Total: 525.95
CSNE4010 - Creative Services of New England Total: 525.95 CRUZINVT - Cruz Investments Inc.
316646 06/07/2023
Inv 00050
Line Item Date Line Item Description
05/09/2023 Senior Center Cinco de Mayo entertainer 300.00 Inv 00050 Total 300.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 24
8 - 34
Check Number Check Date Amount
316646 Total: 300.00
CRUZINVT - Cruz Investments Inc. Total: 300.00
ATGC8530 - CU Technology
0 06/07/2023
Inv 10081
Line Item Date Line Item Description
04/01/2023 Support and Tech Services for April 2023 649.76 Inv 10081 Total 649.76
Inv 10090
Line Item Date Line Item Description
04/01/2023 Mgmt of IT Services for Network Admin Services for April 2023 25,550.00 Inv 10090 Total 25,550.00
Inv 96476
Line Item Date Line Item Description
01/01/2023 Mgmt of IT Services for Network Admin Services for January 2023 24,850.00 Inv 96476 Total 24,850.00
Inv 96623
Line Item Date Line Item Description
03/01/2023 Support and Tech Services for March 2023 25,558.39 Inv 96623 Total 25,558.39
0 Total: 76,608.15
ATGC8530 - CU Technology Total: 76,608.15
SPCLSNG - Diep, Hung
316647 06/07/2023
Inv 11458
Line Item Date Line Item Description
05/16/2023 Garfield Park Sign Refurbishment 2,960.21
Inv 11458 Total 2,960.21
316647 Total: 2,960.21
SPCLSNG - Diep, Hung Total: 2,960.21
AP-Check Detail (6/1/2023 - 10:35 AM) Page 25
8 - 35
Check Number Check Date Amount
DDLP8010 - Dr. Detail Ph.D LLC
0 06/07/2023
Inv 2777
Line Item Date Line Item Description
05/08/2023 Dial-A-Ride Fleet Washing and Santizing - Feb'23 540.00 Inv 2777 Total 540.00
Inv 2795
Line Item Date Line Item Description
05/08/2023 Dial-A-Ride Fleet Washing and Santizing - Mar'23 415.00 Inv 2795 Total 415.00
Inv 2821
Line Item Date Line Item Description
05/08/2023 Dial-A-Ride Fleet Washing and Santizing - Apr'23 540.00 Inv 2821 Total 540.00
0 Total: 1,495.00
DDLP8010 - Dr. Detail Ph.D LLC Total: 1,495.00
DUB0187 - DuBois, Andrew
316648 06/07/2023
Inv 04/24-28/2023
Line Item Date
05/11/2023 691.35
05/11/2023 214.50
Line Item Description
Basic Instructor Training Reimbursement for Sgt. Dubois Basic Instructor Training Reimbursement for Sgt. Dubois Inv 04/24-28/2023 Total 905.85
Inv 05-09-2023
Line Item Date
05/11/2023 8.00
05/11/2023 21.83
Line Item Description
Cultural Diversity Training Reimbursement for Sgt. Dubois Cultural Diversity Training Reimbursement for Sgt. Dubois Inv 05-09-2023 Total 29.83
316648 Total: 935.68
DUB0187 - DuBois, Andrew Total: 935.68
ELSRTIRE - El Sereno Tire Shop
316649 06/07/2023
Inv 02084
Line Item Date Line Item Description
05/08/2023 Tire Replacement DAR # 77 - Two Front Tires 296.46 AP-Check Detail (6/1/2023 - 10:35 AM) Page 26
8 - 36
Check Number Check Date Amount
Inv 02084 Total 296.46
316649 Total: 296.46
ELSRTIRE - El Sereno Tire Shop Total: 296.46
HERD8010 - Erdmann, Hollis
0 06/07/2023
Inv 999
Line Item Date Line Item Description
05/10/2023 Baldwin Piano tuning 200.00
Inv 999 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
LILESTDA - Estrada, Lilly
316650 06/07/2023
Inv 04282023
Line Item Date Line Item Description
04/29/2023 Reimb/Refreshments Joint Meeting 207.44
Inv 04282023 Total 207.44
316650 Total: 207.44
LILESTDA - Estrada, Lilly Total: 207.44
FDBC8025 - Fast Deer Bus Charter Inc.
316651 06/07/2023
Inv 159612
Line Item Date Line Item Description
05/15/2023 Camp Med Field Trip: Warner Brothers Studios Bus # 1 1,564.00 Inv 159612 Total 1,564.00
Inv 160675
Line Item Date Line Item Description
05/15/2023 Camp Med Field Trip: Warner Brothers Studios Bus # 2 1,518.00 Inv 160675 Total 1,518.00
316651 Total: 3,082.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 27
8 - 37
Check Number Check Date Amount
FDBC8025 - Fast Deer Bus Charter Inc. Total: 3,082.00
FED1109 - FedEx
316652 06/07/2023
Inv 8-121-51286
Line Item Date Line Item Description
05/10/2023 Shipment to background investigator and shipping supplies 25.58 Inv 8-121-51286 Total 25.58
316652 Total: 25.58
FED1109 - FedEx Total: 25.58
GALL5011 - Galls, LLC
316653 06/07/2023
Inv 024156925
Line Item Date Line Item Description
04/19/2023 Fire - Safety uniforms for command share 399.56 Inv 024156925 Total 399.56
Inv 024218372
Line Item Date Line Item Description
04/19/2023 Fire - Safety Uniform 515.40
Inv 024218372 Total 515.40
Inv 024242814
Line Item Date Line Item Description
04/20/2023 Duty jacket for Officer Gruenewald 170.00
Inv 024242814 Total 170.00
Inv 024242829
Line Item Date Line Item Description
04/20/2023 Visibility vest, rain trousers for Gruenewald 209.10 Inv 024242829 Total 209.10
316653 Total: 1,294.06
GALL5011 - Galls, LLC Total: 1,294.06
ERKGMLL - Gammell, Erik
316654 06/07/2023
Inv 131578
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 28
8 - 38
Check Number Check Date Amount
05/17/2023 Partial refund for 2 days of skateside spring camp cancellation. 187.60 Inv 131578 Total 187.60
316654 Total: 187.60
ERKGMLL - Gammell, Erik Total: 187.60
EGGO4011 - Giron-Garrido, Elias
316655 06/07/2023
Inv 04/20/2023
Line Item Date Line Item Description
05/04/2023 Cultural Diversity Training Reimbursement for Officer Giron 32.63 05/04/2023 Cultural Diversity Training Reimbursement for Officer Giron 27.00 Inv 04/20/2023 Total 59.63
316655 Total: 59.63
EGGO4011 - Giron-Garrido, Elias Total: 59.63
GRED4011 - Gramajo, Ederson
316656 06/07/2023
Inv 04/18/2023
Line Item Date Line Item Description
05/04/2023 Response Tactics training reimbursement for Officer Gramajo 19.52 Inv 04/18/2023 Total 19.52
Inv 05/09/2023
Line Item Date
05/04/2023 32.63
05/04/2023 27.00
Line Item Description
Cultural Diversity Training Reimbursement for Officer Gramajo Cultural Diversity Training Reimbursement for Officer Gramajo Inv 05/09/2023 Total 59.63
316656 Total: 79.15
GRED4011 - Gramajo, Ederson Total: 79.15
GLCI2997 - Graphic Electric Inc.
316657 06/07/2023
Inv 100939
Line Item Date Line Item Description
05/10/2023 Electrical Work on Office Cubicles-Garfield Reservoir 3,500.00 Inv 100939 Total 3,500.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 29
8 - 39
Check Number Check Date Amount
Inv 99773
Line Item Date Line Item Description
10/19/2022 Electrical Work on Arroyo Park Restroom 1,030.49 Inv 99773 Total 1,030.49
316657 Total: 4,530.49
GLCI2997 - Graphic Electric Inc. Total: 4,530.49
ISGU4011 - Gutierrez, Issac
316658 06/07/2023
Inv 05/15/2023
Line Item Date
05/18/2023 75.23
Line Item Description
Mandatory Taser Instructor Course for Officer Gutierrez 05/15/23 Inv 05/15/2023 Total 75.23
316658 Total: 75.23
ISGU4011 - Gutierrez, Issac Total: 75.23
CRHY8067 - Hartney, Corey
0 06/07/2023
Inv 9657
Line Item Date
05/15/2023 429.00
Line Item Description
Contract Instructor - May Basketball - Beginners
Inv 9657 Total 429.00
0 Total: 429.00
CRHY8067 - Hartney, Corey Total: 429.00
RIHZ6601 - Hernandez, Ricardo
316659 06/07/2023
Inv 5/12/2023
Line Item Date Line Item Description
05/18/2023 Mileage Reimbursement - 05/12/23 @ 6:20PM 9.83 Inv 5/12/2023 Total 9.83
Inv 5/5/2023
Line Item Date Line Item Description
05/18/2023 Mileage Reimbursement - 05/05/23 @ 10:45AM 9.83 Inv 5/5/2023 Total 9.83
AP-Check Detail (6/1/2023 - 10:35 AM) Page 30
8 - 40
Check Number Check Date Amount
316659 Total: 19.66
RIHZ6601 - Hernandez, Ricardo Total: 19.66
ADHA6116 - Herrera, Adam
316660 06/07/2023
Inv 5/6/23
Line Item Date Line Item Description
05/18/2023 Mileage Reimbursement - 05/06/23 @ 10:45AM 26.72 Inv 5/6/23 Total 26.72
Inv 5/6/23 PT2
Line Item Date Line Item Description
05/18/2023 Mileage Reimbursement - 05/06/23 @ 3:00PM 26.72 Inv 5/6/23 PT2 Total 26.72
316660 Total: 53.44
ADHA6116 - Herrera, Adam Total: 53.44
HOM1515 - Home Depot Credit Services
316661 06/07/2023
Inv 3462508
Line Item Date Line Item Description
05/18/2023 Fire - Small engine Fuel 59.35
Inv 3462508 Total 59.35
Inv 9540810
Line Item Date Line Item Description
05/18/2023 Fire - Hand truck and 7 gallon basket 351.37 Inv 9540810 Total 351.37
316661 Total: 410.72
HOM1515 - Home Depot Credit Services Total: 410.72
JOEHUNG - Huang, Josephine
316662 06/07/2023
Inv 001
Line Item Date Line Item Description
04/20/2023 Key Note Speaker for 4/20/23 Volunteer Recognition Event 200.00 AP-Check Detail (6/1/2023 - 10:35 AM) Page 31
8 - 41
Check Number Check Date Amount
Inv 001 Total 200.00
316662 Total: 200.00
JOEHUNG - Huang, Josephine Total: 200.00
ITCR2501 - Intercare Holdings Insurance Services
0 06/07/2023
Inv 76-010169
Line Item Date Line Item Description
02/03/2023 Monthly Claims - April 2023 8,275.01
Inv 76-010169 Total 8,275.01
0 Total: 8,275.01
ITCR2501 - Intercare Holdings Insurance Services Total: 8,275.01 JSAR4011 - Jack's Auto Repair
316663 06/07/2023
Inv 18272
Line Item Date Line Item Description
05/03/2023 45 Day Inspection of Vehicle # 79 77.01
Inv 18272 Total 77.01
Inv 18274
Line Item Date Line Item Description
05/10/2023 Re-build transmission unit #1121 2,477.68
Inv 18274 Total 2,477.68
Inv 18286
Line Item Date Line Item Description
05/09/2023 Tail light repair unit #1404 28.64
Inv 18286 Total 28.64
316663 Total: 2,583.33
JSAR4011 - Jack's Auto Repair Total: 2,583.33
JHMS8020 - JHM Supply
0 06/07/2023
Inv 234280/2
Line Item Date Line Item Description
05/11/2023 War Memorial Park-Replacement of Damaged Controller 386.03 AP-Check Detail (6/1/2023 - 10:35 AM) Page 32
8 - 42
Check Number Check Date Amount
Inv 234280/2 Total 386.03
Inv 321342/1
Line Item Date Line Item Description
04/04/2023 Arroyo Park South-Suplies to repair Mainline Break 456.92 Inv 321342/1 Total 456.92
Inv 321521/1
Line Item Date Line Item Description
04/06/2023 Arroyo Park South-Mainline Leak Repair 363.48 Inv 321521/1 Total 363.48
Inv 323820/1
Line Item Date Line Item Description
05/01/2023 Irrigation Supplies:Eddie Park, Heritage Park, & stock supplies 495.50 Inv 323820/1 Total 495.50
0 Total: 1,701.93
JHMS8020 - JHM Supply Total: 1,701.93
CATAYSTJ - Jones, John Riley
316664 06/07/2023
Inv 0000017
Line Item Date Line Item Description
05/22/2023 Community Services Department Assessment 5,850.00 05/22/2023 Community Services Department Assessment 300.00 Inv 0000017 Total 6,150.00
316664 Total: 6,150.00
CATAYSTJ - Jones, John Riley Total: 6,150.00
KNPY8010 - Kanopy Inc.
0 06/07/2023
Inv KDEP-20855
Line Item Date Line Item Description
05/02/2023 Kanopy Streaming Services for Library 2,300.00 Inv KDEP-20855 Total 2,300.00
0 Total: 2,300.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 33
8 - 43
Check Number Check Date Amount
KNPY8010 - Kanopy Inc. Total: 2,300.00
KMTR4011 - Kim Turner, LLC
316666 06/07/2023
Inv INVOICE-2698
Line Item Date
05/04/2023 149.00
Line Item Description
School Violence Training for P.A. Corona
Inv INVOICE-2698 Total 149.00
316666 Total: 149.00
KMTR4011 - Kim Turner, LLC Total: 149.00
KMTM4011 - Kim, Timothy
316665 06/07/2023
Inv 05/09/2023
Line Item Date
05/11/2023 27.00
05/11/2023 8.00
Line Item Description
Cultural Diversity Training Reimbursement for Officer Kim Cultural Diversity Training Reimbursement for Officer Kim Inv 05/09/2023 Total 35.00
316665 Total: 35.00
KMTM4011 - Kim, Timothy Total: 35.00
RENKRTH - Korth, Rene
316667 06/07/2023
Inv DI0523-02
Line Item Date Line Item Description
05/17/2023 Water Conservation Rebates (Drip Irrigation) 300.00 Inv DI0523-02 Total 300.00
316667 Total: 300.00
RENKRTH - Korth, Rene Total: 300.00
LDCR6410 - LandCare USA LLC
0 06/07/2023
Inv 591873
Line Item Date Line Item Description
01/12/2023 City Landscape Contract Services-Jan 2023 2,000.00 01/12/2023 City Landscape Contract Services-Jan 2023 3,645.00 01/12/2023 City Landscape Contract Services-Jan 2023 1,250.00 01/12/2023 City Landscape Contract Services-Jan 2023 29,738.00 AP-Check Detail (6/1/2023 - 10:35 AM) Page 34
8 - 44
Check Number Check Date Amount
Inv 591873 Total 36,633.00
Inv 597522
Line Item Date Line Item Description
02/01/2023 City Landscape Contract Services-Feb 2023 29,738.00 02/01/2023 City Landscape Contract Services-Feb 2023 3,645.00 02/01/2023 City Landscape Contract Services-Feb 2023 1,250.00 02/01/2023 City Landscape Contract Services-Feb 2023 2,000.00 Inv 597522 Total 36,633.00
Inv 615249
Line Item Date Line Item Description
03/31/2023 City Landscape Contract Services-March 2023 1,250.00 03/31/2023 City Landscape Contract Services-March 2023 2,000.00 03/31/2023 City Landscape Contract Services-March 2023 3,645.00 03/31/2023 City Landscape Contract Services-March 2023 29,738.00 Inv 615249 Total 36,633.00
0 Total: 109,899.00
LDCR6410 - LandCare USA LLC Total: 109,899.00
ANLAPIN - Lapin, Anna
316668 06/07/2023
Inv 131504
Line Item Date Line Item Description
05/18/2023 50% refund for gazebo reservation cancellation. 67.00 Inv 131504 Total 67.00
316668 Total: 67.00
ANLAPIN - Lapin, Anna Total: 67.00
LAW6711 - Lawn Mower Corner
316669 06/07/2023
Inv 51794
Line Item Date Line Item Description
05/16/2023 Median Supplies for Maintance 490.51
Inv 51794 Total 490.51
316669 Total: 490.51
LAW6711 - Lawn Mower Corner Total: 490.51
AP-Check Detail (6/1/2023 - 10:35 AM) Page 35
8 - 45
Check Number Check Date Amount
RCLE4011 - Lee, Rachel
316670 06/07/2023
Inv 04/20/2023
Line Item Date Line Item Description
05/04/2023 Cultural Diversity Training Reimbursement for P.A. Lee 04/20/23 5.00 05/04/2023 Cultural Diversity Training Reimbursement for P.A. Lee 04/20/23 32.63 Inv 04/20/2023 Total 37.63
316670 Total: 37.63
RCLE4011 - Lee, Rachel Total: 37.63
LEE1111 - Lee, Richard
316671 06/07/2023
Inv 04/26/2023
Line Item Date Line Item Description
05/04/2023 Facial Recognition training reimbursement for Det. Lee 04/26/23 36.66 Inv 04/26/2023 Total 36.66
Inv 05/09/2023
Line Item Date
05/04/2023 12.75
05/04/2023 32.63
Line Item Description
Cultural Diversity Training Reimbursement for Det. Lee
Cultural Diversity Training Reimbursement for Det. Lee
Inv 05/09/2023 Total 45.38
316671 Total: 82.04
LEE1111 - Lee, Richard Total: 82.04
SUZLEE - Lee, Suzanne
316672 06/07/2023
Inv 125515
Line Item Date Line Item Description
05/17/2023 Refund for recreation class. Admin fee applied. 228.00 Inv 125515 Total 228.00
316672 Total: 228.00
SUZLEE - Lee, Suzanne Total: 228.00
LCW7456 - Liebert Cassidy Whitmore
0 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 36
8 - 46
Check Number Check Date Amount
Inv 241481
Line Item Date Line Item Description
04/30/2023 HR Legal Services Rendered for April 2023 868.00 Inv 241481 Total 868.00
0 Total: 868.00
LCW7456 - Liebert Cassidy Whitmore Total: 868.00
LIFE822 - Life-Assist Inc.
316673 06/07/2023
Inv 1323308
Line Item Date Line Item Description
05/03/2023 Fire Department Medical Supplies - FY 22-23 855.21 Inv 1323308 Total 855.21
316673 Total: 855.21
LIFE822 - Life-Assist Inc. Total: 855.21
LFRCRE - LifeCORE Fitness, Inc.
316674 06/07/2023
Inv INV168581
Line Item Date Line Item Description
04/26/2023 Treadmill, Row & Bike Exercise Machines for Fire Dept. 6,280.95 Inv INV168581 Total 6,280.95
316674 Total: 6,280.95
LFRCRE - LifeCORE Fitness, Inc. Total: 6,280.95
LBBM4010 - Long Beach BMW Motorcycles
316675 06/07/2023
Inv 46506
Line Item Date Line Item Description
05/10/2023 30K Service and brake replacement VIN 39602 1,239.29 Inv 46506 Total 1,239.29
316675 Total: 1,239.29
LBBM4010 - Long Beach BMW Motorcycles Total: 1,239.29
AP-Check Detail (6/1/2023 - 10:35 AM) Page 37
8 - 47
Check Number Check Date Amount
CLADPW - Los Angeles County Public Works
316676 06/07/2023
Inv SA230000214
Line Item Date Line Item Description
01/09/2023 Catch Basin Cleanout 7/1/2021-6/30/2022 8,233.10 Inv SA230000214 Total 8,233.10
316676 Total: 8,233.10
CLADPW - Los Angeles County Public Works Total: 8,233.10 LOU1111 - Louie, Spencer
316677 06/07/2023
Inv 04/18/2023
Line Item Date
05/04/2023 31.74
Line Item Description
Response Tactics Training Reimbursement for Sgt. Louie
Inv 04/18/2023 Total 31.74
Inv 05/09/2023
Line Item Date
05/04/2023 20.40
05/04/2023 8.00
Line Item Description
Cultural Diversity Training Reimbursement for Sgt. Louie Cultural Diversity Training Reimbursement for Sgt. Louie Inv 05/09/2023 Total 28.40
316677 Total: 60.14
LOU1111 - Louie, Spencer Total: 60.14
CHRMDLA - Mandala, Chris
316678 06/07/2023
Inv 04/30/2023
Line Item Date Line Item Description
04/30/2023 Misc/Office Reimbursement 23.68
Inv 04/30/2023 Total 23.68
Inv 05/01/2023
Line Item Date Line Item Description
05/01/2023 Misc/Office Reimbursement 11.01
Inv 05/01/2023 Total 11.01
316678 Total: 34.69
AP-Check Detail (6/1/2023 - 10:35 AM) Page 38
8 - 48
Check Number Check Date Amount
CHRMDLA - Mandala, Chris Total: 34.69
MRGOELMN - Marengo Elementary
316679 06/07/2023
Inv 131616
Line Item Date Line Item Description
05/18/2023 Refund of refundable deposit for the reservation of WMB. 560.00 Inv 131616 Total 560.00
316679 Total: 560.00
MRGOELMN - Marengo Elementary Total: 560.00
MUNRSGRP - Municipal Resource Group, LLP
316680 06/07/2023
Inv 03-23-03
Line Item Date Line Item Description
01/18/2023 Human Resources Assessment 17,500.00
Inv 03-23-03 Total 17,500.00
316680 Total: 17,500.00
MUNRSGRP - Municipal Resource Group, LLP Total: 17,500.00 SAMU4011 - Munoz, Samantha
316681 06/07/2023
Inv 05/09/2023
Line Item Date
05/11/2023 32.63
05/11/2023 18.14
Line Item Description
Cultural Diversity Training Reimbursement for PA Munoz
Cultural Diversity Training Reimbursement for PA Munoz
Inv 05/09/2023 Total 50.77
316681 Total: 50.77
SAMU4011 - Munoz, Samantha Total: 50.77
MVCH3011 - MV Cheng & Associates Inc.
316682 06/07/2023
Inv 4/30/2023E
Line Item Date
05/18/2023 5,437.50
05/18/2023 3,812.50
Line Item Description
Public Works Project Management Assistance Apr'23
Public Works Project Management Assistance Apr'23
Inv 4/30/2023E Total 9,250.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 39
8 - 49
Check Number Check Date Amount
316682 Total: 9,250.00
MVCH3011 - MV Cheng & Associates Inc. Total: 9,250.00
IICC8025 - Occupational Health Centers of California
316683 06/07/2023
Inv 16344076
Line Item Date Line Item Description
05/08/2023 Medical Tests for Transportation Department 140.00 Inv 16344076 Total 140.00
Inv 78427941
Line Item Date Line Item Description
05/08/2023 Annual Driver Physical For DOT – (Claudia Flores-Etkin) 122.00 Inv 78427941 Total 122.00
316683 Total: 262.00
IICC8025 - Occupational Health Centers of California Total: 262.00 OGOV3011 - OpenGov.Inc.
0 06/07/2023
Inv INV00010434
Line Item Date Line Item Description
04/03/2023 Reporting & Transparency Portal Subscription 8,736.00 Inv INV00010434 Total 8,736.00
0 Total: 8,736.00
OGOV3011 - OpenGov.Inc. Total: 8,736.00
OLNP8010 - Outlook Newspapers Group
316684 06/07/2023
Inv 77427
Line Item Date Line Item Description
02/28/2023 Landscape RFP Newspaper Notice 2/3/2023 564.00 Inv 77427 Total 564.00
Inv 78012
Line Item Date Line Item Description
04/30/2023 CHC & DRB (Apr 2023) 1,116.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 40
8 - 50
Check Number Check Date Amount
Inv 78012 Total 1,116.00
316684 Total: 1,680.00
OLNP8010 - Outlook Newspapers Group Total: 1,680.00
PALEOWST - PaleoWest, LLC
316685 06/07/2023
Inv 11863
Line Item Date Line Item Description
12/29/2022 Historic Resource Evaluation: 525 Hermosa 6,004.00 Inv 11863 Total 6,004.00
316685 Total: 6,004.00
PALEOWST - PaleoWest, LLC Total: 6,004.00
PMHE6116 - Pape Material Handling Exchange
316686 06/07/2023
Inv 63052710
Line Item Date Line Item Description
03/14/2023 Forklift Preventative Maintenance 126.35
03/14/2023 Forklift Preventative Maintenance 126.35
Inv 63052710 Total 252.70
Inv 63052711
Line Item Date Line Item Description
03/14/2023 John Deere Preventative Maintenance 670.56
Inv 63052711 Total 670.56
316686 Total: 923.26
PMHE6116 - Pape Material Handling Exchange Total: 923.26 SOYPRK - Park, Soyeon
316687 06/07/2023
Inv 131576
Line Item Date Line Item Description
05/17/2023 Partial refund for 2 days os skatside spring cancellation. 187.60 Inv 131576 Total 187.60
Inv 131577
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 41
8 - 51
Check Number Check Date Amount
05/17/2023 Partial refund for 2 days of skat-side spring cancellation. 187.60 Inv 131577 Total 187.60
316687 Total: 375.20
SOYPRK - Park, Soyeon Total: 375.20
PHS4011 - Pasadena Humane Society
316688 06/07/2023
Inv May2023SoPas
Line Item Date Line Item Description
05/04/2023 Animal Control Services May 2023 14,456.90
Inv May2023SoPas Total 14,456.90
316688 Total: 14,456.90
PHS4011 - Pasadena Humane Society Total: 14,456.90
PSLSV802 - Pasadena Live Scan Service
316689 06/07/2023
Inv 1212
Line Item Date Line Item Description
04/30/2030 Live Scan Services - April 2023 469.00
Inv 1212 Total 469.00
316689 Total: 469.00
PSLSV802 - Pasadena Live Scan Service Total: 469.00
PAY7788 - Payke Gymnastics
316690 06/07/2023
Inv 9616
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Gymnastics Co-Ed 384.00 Inv 9616 Total 384.00
Inv 9661
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Gymastics - News Stars 6-7 396.80 Inv 9661 Total 396.80
AP-Check Detail (6/1/2023 - 10:35 AM) Page 42
8 - 52
Check Number Check Date Amount
Inv 9662
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Gymnastics - Shining Stars 5-6 843.20 Inv 9662 Total 843.20
316690 Total: 1,624.00
PAY7788 - Payke Gymnastics Total: 1,624.00
CGPH4011 - Phillips, Craig
316691 06/07/2023
Inv 04/14-20/2023
Line Item Date
05/11/2023 131.42
05/11/2023 39.21
Line Item Description
Front Line Leadership Training Reimbursement for Sgt Phillips Front Line Leadership Training Reimbursement for Sgt Phillips Inv 04/14-20/2023 Total 170.63
Inv 05/09/2023
Line Item Date
05/11/2023 27.00
05/11/2023 32.63
Line Item Description
Cultural Diversity Training Reimbursement for Sgt Phillips Cultural Diversity Training Reimbursement for Sgt Phillips Inv 05/09/2023 Total 59.63
316691 Total: 230.26
CGPH4011 - Phillips, Craig Total: 230.26
PDI417 - Plumbers Depot Inc.
316692 06/07/2023
Inv PD-53451
Line Item Date Line Item Description
04/26/2023 Sewer Maintenance Equipment, Materials, Products 1,600.00 Inv PD-53451 Total 1,600.00
316692 Total: 1,600.00
PDI417 - Plumbers Depot Inc. Total: 1,600.00
HAJOPO - Portillo, Hazel Josie
316693 06/07/2023
Inv 131665
Line Item Date Line Item Description
05/17/2023 Partial refund for the price change on a rec. class. 22.00 AP-Check Detail (6/1/2023 - 10:35 AM) Page 43
8 - 53
Check Number Check Date Amount
Inv 131665 Total 22.00
316693 Total: 22.00
HAJOPO - Portillo, Hazel Josie Total: 22.00
POS5265 - Post Alarm Systems
0 06/07/2023
Inv 1585120
Line Item Date Line Item Description
05/18/2023 Post Alarm Services for Orange Grove Recreation Center 54.33 05/18/2023 Post Alarm Services for War Memorial Building 54.33 Inv 1585120 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66
BKAC2013 - Prime Actuarial Consulting, LLC
316694 06/07/2023
Inv 29925
Line Item Date Line Item Description
05/15/2023 Actuarial Review of Self-Insured Workers' Comp Program 4,800.00 Inv 29925 Total 4,800.00
316694 Total: 4,800.00
BKAC2013 - Prime Actuarial Consulting, LLC Total: 4,800.00

PSOMAS - PSOMAS
316695 06/07/2023
Inv 195733
Line Item Date Line Item Description
05/08/2023 Prof. Service Assistance with General Plan & Downtown Specific. 7,846.50 Inv 195733 Total 7,846.50
316695 Total: 7,846.50
PSOMAS - PSOMAS Total: 7,846.50
CSAC2012 - Public Risk, Innovation, Solutions, and Management 0 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 44
8 - 54
Check Number Check Date Amount
Inv 23400863
Line Item Date Line Item Description
01/03/2023 Employee Assistance Program - January - March 2023 1,411.59 Inv 23400863 Total 1,411.59
0 Total: 1,411.59
CSAC2012 - Public Risk, Innovation, Solutions, and Management Total: 1,411.59 QUI5869 - Quill Corporation
316696 06/07/2023
Inv 32124873
Line Item Date Line Item Description
04/24/2023 pen holder 9.36
Inv 32124873 Total 9.36
Inv 32125464
Line Item Date Line Item Description
04/24/2023 calendar 23.14
Inv 32125464 Total 23.14
Inv 32125520
Line Item Date Line Item Description
04/24/2023 Seat cushion 44.09
Inv 32125520 Total 44.09
Inv 32125953
Line Item Date Line Item Description
04/24/2023 drawer organizer 25.35
Inv 32125953 Total 25.35
Inv 32148730
Line Item Date Line Item Description
04/24/2023 copy holder, storage organizer 35.92
Inv 32148730 Total 35.92
Inv 32201995
Line Item Date Line Item Description
04/26/2023 Clear report covers 57.31
Inv 32201995 Total 57.31
Inv 32203855
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 45
8 - 55
Check Number Check Date Amount
04/26/2023 Steel stool 84.22
Inv 32203855 Total 84.22
316696 Total: 279.39
QUI5869 - Quill Corporation Total: 279.39
RTPC5500 - Regional TAP Service Center
316697 06/07/2023
Inv 6019474
Line Item Date Line Item Description
05/15/2023 Metro 30 Day Bus Pass Subsidy - April 2023 192.00 Inv 6019474 Total 192.00
316697 Total: 192.00
RTPC5500 - Regional TAP Service Center Total: 192.00
RIN7777 - Rincon Consultants, Inc.
0 06/07/2023
Inv 37069
Line Item Date Line Item Description
02/15/2022 1900 Alpha St. Project Management 2,895.00
Inv 37069 Total 2,895.00
Inv 37070
Line Item Date Line Item Description
02/15/2022 515 Grand Ave. DRX Project Management 2,133.75 Inv 37070 Total 2,133.75
0 Total: 5,028.75
RIN7777 - Rincon Consultants, Inc. Total: 5,028.75
RHCC7101 - Rio Hondo College
316698 06/07/2023
Inv S23-178-ZSPS
Line Item Date
05/04/2023 75.00
Line Item Description
Physical Agility Test For 3 Police Officer Applicants
Inv S23-178-ZSPS Total 75.00
316698 Total: 75.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 46
8 - 56
Check Number Check Date Amount
RHCC7101 - Rio Hondo College Total: 75.00
RSDTATEX - Rising Data Texas, LLC
316699 06/07/2023
Inv 566862-1
Line Item Date Line Item Description
04/13/2023 Collection Fees -Winwater Works 1,275.25
Inv 566862-1 Total 1,275.25
316699 Total: 1,275.25
RSDTATEX - Rising Data Texas, LLC Total: 1,275.25
ACTM3010 - Robert Half International, Inc.
0 06/07/2023
Inv 0204054C
Line Item Date Line Item Description
05/11/2023 Professional Services - Temporary Staffing 38,272.90 Inv 0204054C Total 38,272.90
0 Total: 38,272.90
ACTM3010 - Robert Half International, Inc. Total: 38,272.90 SSSS8267 - Round Star West, LLC
0 06/07/2023
Inv 9694
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Soccer - Parent & Me 269.10 Inv 9694 Total 269.10
Inv 9695
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Super Soccer Stars - April 2-3 448.50 Inv 9695 Total 448.50
Inv 9696
Line Item Date Line Item Description
05/18/2023 Contract Class Instructor - Super Soccer Stars - April 3-4 269.10 Inv 9696 Total 269.10
AP-Check Detail (6/1/2023 - 10:35 AM) Page 47
8 - 57
Check Number Check Date Amount
0 Total: 986.70
SSSS8267 - Round Star West, LLC Total: 986.70
DARL7000 - Russell, Diana
316700 06/07/2023
Inv 05/09/2023
Line Item Date
05/11/2023 32.63
05/11/2023 7.98
Line Item Description
Cultural Diversity Training Reimbursement For PA Russell Cultural Diversity Training Reimbursement For PA Russell Inv 05/09/2023 Total 40.61
316700 Total: 40.61
DARL7000 - Russell, Diana Total: 40.61
MELSNCHZ - Sanchez, Melissa
316701 06/07/2023
Inv 76
Line Item Date Line Item Description
05/18/2023 Vender for Camp Med Summer Camp Activies. 500.00 Inv 76 Total 500.00
316701 Total: 500.00
MELSNCHZ - Sanchez, Melissa Total: 500.00
LASDAY - Sanday, Lana
316702 06/07/2023
Inv 131615
Line Item Date Line Item Description
05/18/2023 Refund of refundable deposit for the reservation of EPH. 280.00 Inv 131615 Total 280.00
316702 Total: 280.00
LASDAY - Sanday, Lana Total: 280.00
SCF1400 - SC Fuels
316703 06/07/2023
Inv 2364292-IN
Line Item Date Line Item Description
04/13/2023 Fuel for Public Works Yard-Unleaded Gasoline & Diesel April 2023 8,787.46 AP-Check Detail (6/1/2023 - 10:35 AM) Page 48
8 - 58
Check Number Check Date Amount
Inv 2364292-IN Total 8,787.46
316703 Total: 8,787.46
SCF1400 - SC Fuels Total: 8,787.46
SDSI0107 - SDS Security Design Systems
316704 06/07/2023
Inv 240679
Line Item Date Line Item Description
04/24/2023 SDS Installation of radio monitoring 495.00
Inv 240679 Total 495.00
Inv 241276
Line Item Date Line Item Description
05/01/2023 SDS Security Design Systems - June 2023 65.18 Inv 241276 Total 65.18
Inv 241277
Line Item Date Line Item Description
05/01/2023 SDS Security Design Systems - June 2023 217.46 Inv 241277 Total 217.46
Inv 241278
Line Item Date Line Item Description
05/01/2023 SDS Security Design Systems - June 2023 113.00 Inv 241278 Total 113.00
Inv 241279
Line Item Date Line Item Description
05/01/2023 SDS Security Design Systems - June 2023 55.00 Inv 241279 Total 55.00
316704 Total: 945.64
SDSI0107 - SDS Security Design Systems Total: 945.64
THES8267 - Siegel, Theodore
316705 06/07/2023
Inv 06122023
Line Item Date Line Item Description
05/08/2023 SC Presentation 7 Screening "The Graduate" 150.00 AP-Check Detail (6/1/2023 - 10:35 AM) Page 49
8 - 59
Check Number Check Date Amount
Inv 06122023 Total 150.00
316705 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
OVIDU - Simion, Ovidiu Adrian
316706 06/07/2023
Inv 470
Line Item Date
05/11/2023 50.00
Line Item Description
Notary Services for Police Officer Recruit Applicant Hernandez Inv 470 Total 50.00
Inv 473
Line Item Date
05/11/2023 50.00
Line Item Description
Notary Services for Police Clerk II Applicant Samoya
Inv 473 Total 50.00
Inv 484
Line Item Date
05/11/2023 50.00
Line Item Description
Notary Services for Police Officer Recruit Applicant Sanchez Inv 484 Total 50.00
316706 Total: 150.00
OVIDU - Simion, Ovidiu Adrian Total: 150.00
ANQS5270 - Singh, Angelique
316707 06/07/2023
Inv 131350
Line Item Date Line Item Description
05/17/2023 Refund deposit reservation of Eddie Park House. 280.00 Inv 131350 Total 280.00
316707 Total: 280.00
ANQS5270 - Singh, Angelique Total: 280.00
MHSM4011 - Smith, Michael
316708 06/07/2023
Inv 05/09-05/11/23
Line Item Date
05/18/2023 320.21
Line Item Description
Bicycle Course Reimbursement for Officer Smith
AP-Check Detail (6/1/2023 - 10:35 AM) Page 50
8 - 60
Check Number Check Date Amount
05/18/2023 Bicycle Course Reimbursement for Officer Smith 506.91 Inv 05/09-05/11/23 Total 827.12
316708 Total: 827.12
MHSM4011 - Smith, Michael Total: 827.12
SOGA6501 - SoCalGAS
316709 06/07/2023
Inv 4/1/23-5/1/23
Line Item Date Line Item Description
05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 05/05/2023 CNG for City Vehicles (PW and Transit) 4/1/2023-5/1/2023 68.82 Inv 4/1/23-5/1/23 Total 412.92
316709 Total: 412.92
SOGA6501 - SoCalGAS Total: 412.92
SOTHBAY - South Bay Regional Public Safety
316710 06/07/2023
Inv 157175INV
Line Item Date
05/04/2023 177.00
Line Item Description
FTO Program Training for Corporal Borrello
Inv 157175INV Total 177.00
Inv 157176INV
Line Item Date
05/04/2023 177.00
Line Item Description
FTO Program Training for Officer Carrillo
Inv 157176INV Total 177.00
316710 Total: 354.00
SOTHBAY - South Bay Regional Public Safety Total: 354.00 SPBK - Springbrook Holding Company, LLC
0 06/07/2023
Inv INV-012878
Line Item Date Line Item Description
06/07/2023 CivicPay Pad Transaction Fees (april 2023) 84.00 AP-Check Detail (6/1/2023 - 10:35 AM) Page 51
8 - 61
Check Number Check Date Amount
Inv INV-012878 Total 84.00
0 Total: 84.00
SPBK - Springbrook Holding Company, LLC Total: 84.00
STA5219 - Staples Business Advantage
0 06/07/2023
Inv 3536259204
Line Item Date Line Item Description
04/11/2023 key tags and magnets 30.74
Inv 3536259204 Total 30.74
Inv 3536933115
Line Item Date Line Item Description
04/11/2023 key chains 43.76
Inv 3536933115 Total 43.76
Inv 3537424922
Line Item Date Line Item Description
05/04/2023 Fire - Ink toner for Captain's office 616.44 Inv 3537424922 Total 616.44
Inv 3537424923
Line Item Date Line Item Description
05/04/2023 Public Works Department- Operations Divison Office Supplies 38.86 Inv 3537424923 Total 38.86
Inv 3537424924
Line Item Date Line Item Description
05/04/2023 PD office supplies 53.35
Inv 3537424924 Total 53.35
Inv 3537424925
Line Item Date Line Item Description
05/04/2023 PD office supplies 58.42
Inv 3537424925 Total 58.42
Inv 3537495665
Line Item Date Line Item Description
05/03/2023 Windex, paper, green paper 91.25
Inv 3537495665 Total 91.25
AP-Check Detail (6/1/2023 - 10:35 AM) Page 52
8 - 62
Check Number Check Date Amount
Inv 3537495666
Line Item Date Line Item Description
05/05/2023 PD office supplies 41.75
Inv 3537495666 Total 41.75
Inv 3537495667
Line Item Date Line Item Description
05/05/2023 PD office supplies 237.03
Inv 3537495667 Total 237.03
Inv 3537742394
Line Item Date Line Item Description
05/04/2023 split key rings 43.32
Inv 3537742394 Total 43.32
Inv 3537742395
Line Item Date Line Item Description
05/09/2023 Public Works Department- Operations Divison Office Supplies 38.58 Inv 3537742395 Total 38.58
Inv 3537861831
Line Item Date Line Item Description
05/10/2023 Office Supplies 270.04
Inv 3537861831 Total 270.04
Inv 3537861833
Line Item Date Line Item Description
05/15/2023 Senior Center supplies 20.22
Inv 3537861833 Total 20.22
Inv 3538320236
Line Item Date Line Item Description
05/18/2023 Office Supplies for Department 448.70
Inv 3538320236 Total 448.70
0 Total: 2,032.46
STA5219 - Staples Business Advantage Total: 2,032.46
STFRLNCL - Star Ford Lincoln
316711 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 53
8 - 63
Check Number Check Date Amount
Inv 431382
Line Item Date Line Item Description
05/08/2023 Repairs for Transit Division Fleet 5,336.59
Inv 431382 Total 5,336.59
316711 Total: 5,336.59
STFRLNCL - Star Ford Lincoln Total: 5,336.59
MKSEPRO - Stepro, Mark
316712 06/07/2023
Inv NT0523-01
Line Item Date Line Item Description
05/17/2023 native tree rebate- water conservation rebate 89.99 Inv NT0523-01 Total 89.99
316712 Total: 89.99
MKSEPRO - Stepro, Mark Total: 89.99
STFILRSK - Steve A. Filarsky, Attorney at Law
316713 06/07/2023
Inv 04/28/2023
Line Item Date Line Item Description
04/28/2023 HR Investigation 1,620.00
Inv 04/28/2023 Total 1,620.00
Inv 05/19/2023
Line Item Date Line Item Description
05/19/2023 HR Investigation 5,138.00
Inv 05/19/2023 Total 5,138.00
316713 Total: 6,758.00
STFILRSK - Steve A. Filarsky, Attorney at Law Total: 6,758.00 SUVA8022 - Sunset Vans Inc.
316714 06/07/2023
Inv 24656
Line Item Date Line Item Description
05/08/2023 60 day ramp inspection for 80 & 81 150.00
Inv 24656 Total 150.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 54
8 - 64
Check Number Check Date Amount
Inv 24657
Line Item Date Line Item Description
05/08/2023 60 day ramp inspection for 80 & 81 90.00
Inv 24657 Total 90.00
316714 Total: 240.00
SUVA8022 - Sunset Vans Inc. Total: 240.00
SWCAINC - SWCA, Incorporated
316715 06/07/2023
Inv 167187
Line Item Date Line Item Description
05/17/2023 250 Saint Albans - HRE 2,041.75
Inv 167187 Total 2,041.75
316715 Total: 2,041.75
SWCAINC - SWCA, Incorporated Total: 2,041.75
COBR7131 - The Advantage Group
0 06/07/2023
Inv 157504
Line Item Date Line Item Description
05/05/2023 HRA Administration Fee 312.00
Inv 157504 Total 312.00
Inv June
Line Item Date Line Item Description
05/18/2023 HRA Retiree Reimbursement - June 2023 16,433.18 Inv June Total 16,433.18
0 Total: 16,745.18
COBR7131 - The Advantage Group Total: 16,745.18
TIM4011 - Time Warner Cable
316716 06/07/2023
Inv 0224964050823
Line Item Date Line Item Description
05/08/2023 AN 8448 30 008 0224964 (05/08/23-06/07/23) 49.30 AP-Check Detail (6/1/2023 - 10:35 AM) Page 55
8 - 65
Check Number Check Date Amount
Inv 0224964050823 Total 49.30
Inv 0355990050223
Line Item Date Line Item Description
05/02/2023 AN 8448 30 008 0355990 (05/01/23-06/01/23) 436.21 Inv 0355990050223 Total 436.21
Inv 035790550523
Line Item Date Line Item Description
05/17/2023 Buisness TV+ internet for period 05/05/23-06/04/23 130.52 Inv 035790550523 Total 130.52
316716 Total: 616.03
TIM4011 - Time Warner Cable Total: 616.03
TAEV9224 - Total Access Elevator Inc.
316717 06/07/2023
Inv 85929
Line Item Date Line Item Description
07/01/2022 City Elevator Maintenance-July 2022 416.00
07/01/2022 City Elevator Maintenance-July 2022 654.75
Inv 85929 Total 1,070.75
Inv 87389
Line Item Date Line Item Description
08/01/2022 City Elevator Maintenance-Aug 2022 654.75
08/01/2022 City Elevator Maintenance-Aug 2022 416.00
Inv 87389 Total 1,070.75
Inv 88893
Line Item Date Line Item Description
09/01/2022 City Elevator Maintenance-Sep 2022 416.00
09/01/2022 City Elevator Maintenance-Sep 2022 654.75
Inv 88893 Total 1,070.75
Inv 90389
Line Item Date Line Item Description
10/01/2022 City Elevator Maintenance-Oct 2022 416.00
10/01/2022 City Elevator Maintenance-Oct 2022 458.00
Inv 90389 Total 874.00
Inv 91847
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 56
8 - 66
Check Number Check Date Amount
11/01/2022 City Elevator Maintenance-Nov 2022 416.00
11/01/2022 City Elevator Maintenance-Nov 2022 458.00
Inv 91847 Total 874.00
Inv 93291
Line Item Date Line Item Description
12/01/2022 City Elevator Maintenance-Dec 2022 458.00
12/01/2022 City Elevator Maintenance-Dec 2022 416.00
Inv 93291 Total 874.00
Inv 94791
Line Item Date Line Item Description
01/01/2023 City Elevator Maintenance-Jan 2023 437.00
01/01/2023 City Elevator Maintenance-Jan 2023 458.00
Inv 94791 Total 895.00
Inv 96444
Line Item Date Line Item Description
02/01/2023 City Elevator Maintenance-Feb 2023 458.00
02/01/2023 City Elevator Maintenance-Feb 2023 437.00
Inv 96444 Total 895.00
Inv 97993
Line Item Date Line Item Description
03/01/2023 City Elevator Maintenance-March 2023 458.00
03/01/2023 City Elevator Maintenance-March 2023 437.00
Inv 97993 Total 895.00
316717 Total: 8,519.25
TAEV9224 - Total Access Elevator Inc. Total: 8,519.25
TRA5998 - Transtech Engineers, Inc.
316718 06/07/2023
Inv 20231532
Line Item Date Line Item Description
01/31/2023 Transtech Services: Plancheck January 2023 26,663.47 Inv 20231532 Total 26,663.47
Inv 20232757
Line Item Date Line Item Description
03/31/2023 Transtech Services: Plancheck March 2023 24,428.57 Inv 20232757 Total 24,428.57
AP-Check Detail (6/1/2023 - 10:35 AM) Page 57
8 - 67
Check Number Check Date Amount
316718 Total: 51,092.04
TRA5998 - Transtech Engineers, Inc. Total: 51,092.04
RMSF8025 - Trapeze Software Group, Inc.
0 06/07/2023
Inv 7465
Line Item Date Line Item Description
05/08/2023 Annual Verizon Data Plan 22-23 1,680.00
Inv 7465 Total 1,680.00
Inv RMSMA0000818
Line Item Date Line Item Description
05/01/2023 Hosting Fees 06.01.23-05.31.24 3,052.00
Inv RMSMA0000818 Total 3,052.00
0 Total: 4,732.00
RMSF8025 - Trapeze Software Group, Inc. Total: 4,732.00 ADTR5011 - Tregenza, Adam
316719 06/07/2023
Inv 04/21/2023
Line Item Date Line Item Description
04/21/2023 Fire - Haz Mat IC training 200.00
Inv 04/21/2023 Total 200.00
316719 Total: 200.00
ADTR5011 - Tregenza, Adam Total: 200.00
TRUPINT - TruePoint Solutions, LLC
316720 06/07/2023
Inv 23-0495
Line Item Date Line Item Description
05/10/2023 Licensing/ Subscription Agreement - Online Permitting April 2023 14,212.50 Inv 23-0495 Total 14,212.50
316720 Total: 14,212.50
TRUPINT - TruePoint Solutions, LLC Total: 14,212.50
AP-Check Detail (6/1/2023 - 10:35 AM) Page 58
8 - 68
Check Number Check Date Amount
UCL6115 - UCLA Cashering Department
316721 06/07/2023
Inv 3013-476
Line Item Date Line Item Description
05/01/2023 Fire Department Continuing Education - May 2023 2,281.47 Inv 3013-476 Total 2,281.47
316721 Total: 2,281.47
UCL6115 - UCLA Cashering Department Total: 2,281.47
ULIN8021 - Uline, Inc.
0 06/07/2023
Inv 160075731
Line Item Date Line Item Description
05/16/2023 Reception Desks and Chairs at Senior Center. 2,198.09 Inv 160075731 Total 2,198.09
Inv 161983043
Line Item Date Line Item Description
05/16/2023 Reception Desks and Chairs at Senior Center. 576.85 05/16/2023 Reception Desks and Chairs at Senior Center. 737.58 Inv 161983043 Total 1,314.43
0 Total: 3,512.52
ULIN8021 - Uline, Inc. Total: 3,512.52
UQMS8010 - Unique Management Services, Inc.
0 06/07/2023
Inv 6112192
Line Item Date Line Item Description
05/01/2023 Library Agency Recovery Services: April 2023 116.50 Inv 6112192 Total 116.50
0 Total: 116.50
UQMS8010 - Unique Management Services, Inc. Total: 116.50 POR4707 - United Site Services, Inc.
316722 06/07/2023
Inv INV-01614317
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 59
8 - 69
Check Number Check Date Amount
05/17/2023 Portable Toilet at Skate Park 04/18//23-05/15/23. 368.34 Inv INV-01614317 Total 368.34
316722 Total: 368.34
POR4707 - United Site Services, Inc. Total: 368.34
UPP7789 - Upper San Gabriel Valley MWD
316723 06/07/2023
Inv SoPas-05.11.23
Line Item Date Line Item Description
05/17/2023 MWD Co-funding for rebates. (April 2023) 415.00 Inv SoPas-05.11.23 Total 415.00
316723 Total: 415.00
UPP7789 - Upper San Gabriel Valley MWD Total: 415.00
VALD4011 - Valdez, Catalina
316724 06/07/2023
Inv 05/15/2023
Line Item Date
05/18/2023 73.67
Line Item Description
Mandatory Taser Instructor Course for DET. Valdez 05/15/23 Inv 05/15/2023 Total 73.67
316724 Total: 73.67
VALD4011 - Valdez, Catalina Total: 73.67
VAR1111 - Vargas, Ruben
316725 06/07/2023
Inv 5.13.2023
Line Item Date Line Item Description
05/13/2023 Mileage Reimbursement - 05/13/23 @ 3:00PM 20.31 Inv 5.13.2023 Total 20.31
316725 Total: 20.31
VAR1111 - Vargas, Ruben Total: 20.31
VMIS8011 - Venmill Industries
316726 06/07/2023
AP-Check Detail (6/1/2023 - 10:35 AM) Page 60
8 - 70
Check Number Check Date Amount
Inv 17669
Line Item Date Line Item Description
04/26/2023 4 VMI-2500 Combo kits 394.00
Inv 17669 Total 394.00
Inv 17708
Line Item Date Line Item Description
05/04/2023 Pads for VMI-2500 96.00
Inv 17708 Total 96.00
316726 Total: 490.00
VMIS8011 - Venmill Industries Total: 490.00
VERW6711 - Verizon Wireless
316727 06/07/2023
Inv 9932764593
Line Item Date Line Item Description
04/17/2023 AN 842311063-00002 (03/18/23-04/17/23) 747.03 Inv 9932764593 Total 747.03
Inv 9933465616
Line Item Date Line Item Description
04/26/2023 AN 270619951-00004 (03/27/23-04/26/23) 491.44 Inv 9933465616 Total 491.44
Inv 9933830078
Line Item Date Line Item Description
05/01/2023 AN 542443342-00001 (04/02/23-05/01/23) 53.18 Inv 9933830078 Total 53.18
316727 Total: 1,291.65
VERW6711 - Verizon Wireless Total: 1,291.65
VIZCOM - Vizocom ICT LLC
316728 06/07/2023
Inv 8777
Line Item Date Line Item Description
05/09/2023 Sewer Maintenance Operation gloves for Hydro-Jetting 650.00 Inv 8777 Total 650.00
AP-Check Detail (6/1/2023 - 10:35 AM) Page 61
8 - 71
Check Number Check Date Amount
316728 Total: 650.00
VIZCOM - Vizocom ICT LLC Total: 650.00
VUL6601 - Vulcan Materials Company
0 06/07/2023
Inv 73592446
Line Item Date Line Item Description
03/31/2023 PW Street Division: Cold Mix Asphalt for Roadway Repairs 562.70 Inv 73592446 Total 562.70
Inv 73592447
Line Item Date Line Item Description
03/31/2023 PW Street Division: Asphalt, Sand, Crushed Aggregate, Emulsion. 1,323.00 Inv 73592447 Total 1,323.00
Inv 73633218
Line Item Date Line Item Description
05/05/2023 PW Street Division: Base Rock/Sand for Backfill 708.47 Inv 73633218 Total 708.47
Inv 73633219
Line Item Date Line Item Description
05/05/2023 PW Street Division: Cold Mix Asphalt for Roadway Repairs 2,175.44 Inv 73633219 Total 2,175.44
0 Total: 4,769.61
VUL6601 - Vulcan Materials Company Total: 4,769.61
MABWEISS - Weiss, Mabel
316729 06/07/2023
Inv DI0523-01
Line Item Date Line Item Description
05/17/2023 Rebate for Drip Irrigation Conversion 300.00 Inv DI0523-01 Total 300.00
Inv DT0523-01
Line Item Date Line Item Description
05/17/2023 Rebate for Water Efficient Plants 137.50
Inv DT0523-01 Total 137.50
AP-Check Detail (6/1/2023 - 10:35 AM) Page 62
8 - 72
Check Number Check Date Amount
316729 Total: 437.50
MABWEISS - Weiss, Mabel Total: 437.50
WES4152 - West Coast Arborists, Inc.
0 06/07/2023
Inv 198910
Line Item Date Line Item Description
04/15/2023 Urban Forestry Services - Arborist Services 4/1/2023-4/15/2023 255.00 Inv 198910 Total 255.00
Inv 198911
Line Item Date Line Item Description
04/15/2023 Urban Forestry Services 4/1/2023-4/15/2023 13,465.00 04/15/2023 Urban Forestry Services 4/1/2023-4/15/2023 3,330.00 04/15/2023 Urban Forestry Services 4/1/2023-4/15/2023 8,275.00 Inv 198911 Total 25,070.00
Inv 199403
Line Item Date Line Item Description
04/30/2023 Urban Forestry Services 4/16/2023-4/30/2023 24,075.00 04/30/2023 Urban Forestry Services 4/16/2023-4/30/2023 1,944.00 04/30/2023 Urban Forestry Services 4/16/2023-4/30/2023 19,559.00 Inv 199403 Total 45,578.00
0 Total: 70,903.00
WES4152 - West Coast Arborists, Inc. Total: 70,903.00
WES4011 - Western Graphix
316730 06/07/2023
Inv 57907
Line Item Date Line Item Description
04/28/2023 HR - Supplies for employee ID cards 430.22
Inv 57907 Total 430.22
316730 Total: 430.22
WES4011 - Western Graphix Total: 430.22
WLHD8020 - Westlake Hardware
0 06/07/2023
Inv 14302880
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 63
8 - 73
Check Number Check Date Amount
08/15/2022 Public Works Supplies - BM Color Sample 2x 8oz 39.62 Inv 14302880 Total 39.62
Inv 14302902
Line Item Date Line Item Description
08/22/2022 Public Works Supplies - Coupling Flex Qty # 6 43.59 Inv 14302902 Total 43.59
Inv 14302984
Line Item Date Line Item Description
09/26/2022 Public Works Supplies - EGO Chainsaw Chains 114.62 Inv 14302984 Total 114.62
Inv 14302999
Line Item Date Line Item Description
09/26/2022 Public Works Supplies - Hot Shine Tire Coat 30.84 Inv 14302999 Total 30.84
Inv 14303043
Line Item Date Line Item Description
10/18/2022 Public Works - Water Softner Salt 1,664.20
Inv 14303043 Total 1,664.20
Inv 14303203
Line Item Date Line Item Description
12/14/2022 Public Works - Ceramic Heater Towers Qty # 5 468.51 Inv 14303203 Total 468.51
Inv 14303392
Line Item Date Line Item Description
02/08/2023 Public Works - Angl Comp Valve 44.06
Inv 14303392 Total 44.06
Inv 14303404
Line Item Date Line Item Description
02/13/2023 Hardware Supplies for Public Works Dep. 35.27 Inv 14303404 Total 35.27
Inv 14303511
Line Item Date Line Item Description
03/27/2023 Public Works Dep-Street Div street products 291.94 03/27/2023 Public Works Dep-Street Div street products 48.73 Inv 14303511 Total 340.67
AP-Check Detail (6/1/2023 - 10:35 AM) Page 64
8 - 74
Check Number Check Date Amount
Inv 14303522
Line Item Date Line Item Description
03/30/2023 Public Works Dep-Street Div small tools 551.49 03/30/2023 Public Works Dep-Street Div street products 114.92 Inv 14303522 Total 666.41
Inv 14303536
Line Item Date Line Item Description
04/04/2023 Public Works Dep-Parks Division Pruning Sheers for street trees 119.01 Inv 14303536 Total 119.01
Inv 14303542
Line Item Date Line Item Description
04/05/2023 Public Works Dep-Facilities Div Paint and Supplies for Library 407.98 Inv 14303542 Total 407.98
Inv 14303544
Line Item Date Line Item Description
04/06/2023 Public Works Dep-Parks Div locks for Arroyo ParkLights(w/Credit) 140.32 Inv 14303544 Total 140.32
Inv 14303556
Line Item Date Line Item Description
04/10/2023 Public Works Dep-Facilities Division Drain Mesh for Library 115.69 Inv 14303556 Total 115.69
Inv 14303575
Line Item Date Line Item Description
04/13/2023 Public Works Dep-Street Division Batteries 238.68 Inv 14303575 Total 238.68
Inv 14303577
Line Item Date Line Item Description
04/14/2023 Public Works Dep-Street Division Batteries 238.68 Inv 14303577 Total 238.68
Inv 14303582
Line Item Date Line Item Description
04/18/2023 Public Works Dep-Street Division Roller 47.35 Inv 14303582 Total 47.35
AP-Check Detail (6/1/2023 - 10:35 AM) Page 65
8 - 75
Check Number Check Date Amount
Inv 14303588
Line Item Date Line Item Description
04/19/2023 Public Works Dep-Facilities Division Faucet for PD Sink 99.21 Inv 14303588 Total 99.21
Inv 14303590
Line Item Date Line Item Description
04/19/2023 Public Works Dep-Street Division street marking materials 253.48 Inv 14303590 Total 253.48
Inv 14303592
Line Item Date Line Item Description
04/20/2023 Public Works Dep-Street Division Small tools 264.58 Inv 14303592 Total 264.58
Inv 14303604
Line Item Date Line Item Description
04/24/2023 Public Works Dep-Street Division Spray paint 59.44 Inv 14303604 Total 59.44
Inv 14303605
Line Item Date Line Item Description
04/25/2023 Public Works Dep-Street Division Graffiti Remover products 143.20 Inv 14303605 Total 143.20
Inv 14303614
Line Item Date Line Item Description
04/27/2023 Public Works Dep-Sewer Division Padlock and Paint Brushes 44.29 Inv 14303614 Total 44.29
Inv 70067756
Line Item Date Line Item Description
08/16/2022 Hardware Supplies for Public Works Dep. 1,433.40 Inv 70067756 Total 1,433.40
0 Total: 7,053.10
WLHD8020 - Westlake Hardware Total: 7,053.10
WON1111 - Wong, Daren
316731 06/07/2023
Inv 05/09/2023
Line Item Date Line Item Description
AP-Check Detail (6/1/2023 - 10:35 AM) Page 66
8 - 76
Check Number Check Date Amount
05/11/2023 27.00
05/11/2023 8.00
Cultural Diversity Training Reimbursement for Officer Wong Cultural Diversity Training Reimbursement for Officer Wong Inv 05/09/2023 Total 35.00
316731 Total: 35.00
WON1111 - Wong, Daren Total: 35.00
GRA1244 - Woods Maintenance Services, Inc.
316732 06/07/2023
Inv SPAS0423
Line Item Date Line Item Description
05/02/2023 City Graffiti Removal Services-April 2023 969.00 Inv SPAS0423 Total 969.00
316732 Total: 969.00
GRA1244 - Woods Maintenance Services, Inc. Total: 969.00 JIEWU - Wu, Jieyu
316733 06/07/2023
Inv 131579
Line Item Date
05/17/2023 187.60
Line Item Description
Partial refund for 2 day cancellation of Skateside spring camp.

Inv 131579 Total 187.60
Inv 131757
Line Item Date Line Item Description
05/17/2023 Partial refund for recreation class due to injury. 186.00 Inv 131757 Total 186.00
316733 Total: 373.60
JIEWU - Wu, Jieyu Total: 373.60
YTI1023 - Y Tire Performance LLC
316734 06/07/2023
Inv 35493
Line Item Date Line Item Description
05/06/2023 Tire replacement unit #198 315.02
Inv 35493 Total 315.02
AP-Check Detail (6/1/2023 - 10:35 AM) Page 67
8 - 77
Check Number Check Date Amount
316734 Total: 315.02
YTI1023 - Y Tire Performance LLC Total: 315.02
PTZM4011 - Zamora, Patrick
316735 06/07/2023
Inv 01/23-01/27/23
Line Item Date
05/11/2023 43.42
Line Item Description
Basic E-Collar Training Reimbursement for Officer Zamora Inv 01/23-01/27/23 Total 43.42
Inv 03/13-15/2023
Line Item Date
05/11/2023 14.71
05/11/2023 24.00
Line Item Description
Field Training Officer Update Reimbursement for Officer Zamora Field Training Officer Update Reimbursement for Officer Zamora Inv 03/13-15/2023 Total 38.71
Inv 04/18/2023
Line Item Date
05/18/2023 24.91
Line Item Description
Response Tactics Training Reimbursement for Officer Zamora Inv 04/18/2023 Total 24.91
Inv 05/09/2023
Line Item Date
05/11/2023 8.00
05/11/2023 17.75
Line Item Description
Cultural Diversity Training Reimbursement for Officer Zamora Cultural Diversity Training Reimbursement for Officer Zamora Inv 05/09/2023 Total 25.75
316735 Total: 132.79
PTZM4011 - Zamora, Patrick Total: 132.79
ZAVA4011 - Zavala, Jeanette
316736 06/07/2023
Inv 05/09/2023
Line Item Date
05/11/2023 23.06
05/11/2023 8.00
Line Item Description
Cultural Diversity Training Reimbursement for PA II Zavala Cultural Diversity Training Reimbursement for PA II Zavala Inv 05/09/2023 Total 31.06
316736 Total: 31.06
AP-Check Detail (6/1/2023 - 10:35 AM) Page 68
8 - 78
Check Number Check Date Amount
ZAVA4011 - Zavala, Jeanette Total: 31.06
Total: 870,925.26
AP-Check Detail (6/1/2023 - 10:35 AM) Page 69
8 - 79
ATTACHMENT 3
Online Payments
8 - 80
Date Vendor Amount Description
5/9/2023 So Cal Edison $11,022.00 Online Payment for Various City Owned Accounts.
5/17/2023 Pitney Bowes $2,000.00
Re-load of Funds to City's Pitney
Bowes Reserve Postage
Account.

Total: $13,022.00
Online Payment Log
8 - 81
City of

SOUTH PASADENA

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ATTACHMENT 4
Prepaid &Warrant Voids
8 - 83

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Accounts Payable
ealvarez
Printed: 06/01/2023 - 10:05AM
User:

Void Check Proof List
Batch: 00001.06.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CAL0616 E. D. D.

Check No: 0 Check Date: 06/07/2023

71.74 PR 05/17/2023 05/17/2023 PR Batch 51923.05.2023 State Income TaxPR Batch 51923.05.2023 State Income Tax No 0 700-0000-0000-2220-000

8.67 05/12/2023 05/23/2023 PR Batch 52123.05.2023 State Income TaxPR Batch 52123.05.2023 State Income Tax No 0 700-0000-0000-2220-000
Check Total: 80.41
Vendor Total: 80.41
Vendor: INT1645 Internal Revenue Service
Check No: 0 Check Date: 06/07/2023

43.50 PR 05/17/2023 05/17/2023 PR Batch 51923.05.2023 Medicare Employee Portion PR Batch 51923.05.2023 Medicare Employee Portion No 0 700-0000-0000-2230-000

46.99 05/12/2023 05/23/2023 PR Batch 52123.05.2023 FICA Employer Portion PR Batch 52123.05.2023 FICA Employer Portion No 0 700-0000-0000-2230-000

10.99 05/12/2023 05/23/2023 PR Batch 52123.05.2023 Medicare Employee Portion PR Batch 52123.05.2023 Medicare Employee Portion No 0 700-0000-0000-2230-000

25.99 05/12/2023 05/23/2023 PR Batch 52123.05.2023 Federal Income Tax PR Batch 52123.05.2023 Federal Income Tax No 0 700-0000-0000-2210-000

46.99 05/12/2023 05/23/2023 PR Batch 52123.05.2023 FICA Employee Portion PR Batch 52123.05.2023 FICA Employee Portion No 0 700-0000-0000-2230-000
187.71 PR 05/17/2023 05/17/2023 PR Batch 51923.05.2023 Federal Income Tax PR Batch 51923.05.2023 Federal Income Tax No 0 700-0000-0000-2210-000

10.99 05/12/2023 05/23/2023 PR Batch 52123.05.2023 Medicare Employer Portion PR Batch 52123.05.2023 Medicare Employer Portion No 0 700-0000-0000-2230-000

43.50 PR 05/17/2023 05/17/2023 PR Batch 51923.05.2023 Medicare Employer Portion PR Batch 51923.05.2023 Medicare Employer Portion No 0 700-0000-0000-2230-000
Check Total: 416.66
AP-Void Check Proof List (6/1/2023 - 10:05 AM) Page 1
8 - 85
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor Total: 416.66
Report Total: 497.07
AP-Void Check Proof List (6/1/2023 - 10:05 AM) Page 2
8 - 86
ATTACHMENT 5
Payroll Summary
8 - 87

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Payroll
Payroll Summary Report
Payroll Date: 5/12/2023 Regular
Checks $ 133.73
Direct Deposits $ 491,858.85
IRS Payments $ 105,413.06
EDD - State of CA $ 31,363.44
PERS Pension $ 116,780.46
Deferred Comp $ 25,333.44
PERS Health $ -
Subtotal: $ 770,882.98
Payroll Date: 5/12/2023 Off-Cycle
Checks $ 665.33
Direct Deposits $ -
IRS Payments $ 141.95
EDD - State of CA $ 8.67
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 815.95
Payroll Date: 5/17/2023 Off-Cycle
Checks $ -
Direct Deposits $ 2,697.05
IRS Payments $ 274.71
EDD - State of CA $ 71.74
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 3,043.50
Payroll Date: 5/23/2023 Regular
Checks $ 418.21
Direct Deposits $ 497,447.95
IRS Payments $ 103,198.80
EDD - State of CA $ 30,299.04
PERS Pension $ 117,104.96
Deferred Comp $ 25,502.68
PERS Health $ -
Subtotal: $ 773,971.64
Grand Total: $ 1,548,714.07
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DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
June 7, 2023
Armine Chaparyan, City Manager �
Luis Frausto, Management Services Director
Mark Perez, Deputy City Clerk
ITEM NO. --
SUBJECT: Approval of City Council Meeting Minutes for May 17, 2023 and May 30, 2023
Recommendation
It is e

1. Approve
commended
the
that
minutes
the City
for the
Council:

May 17, 2023, Regular City Council Meeting; and

2. Approve the minutes for the May 30, 2023, Special City Council Meeting.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Background
The City Clerk's Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department's Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There are no costs anticipated for work related to this project.

Attachments

1. May 17, 2023, Regular City Council Meeting Minutes

2. May 30, 2023, Special City Council Meeting Minutes
9 9 - 1

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ATTACHMENT 1
May 17, 2023, Regular City Council Meeting Minutes
9 - 3

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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, MAY 17, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, May 17, 2023, at 7:20 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Janet Braun
Councilmember Michael A. Cacciotti
Councilmember Jack Donovan
Mark Perez, Deputy City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney (via zoom), Mark Perez, Deputy City Clerk, Tiara Solorzano, Management Assistant, were present at Roll Call.

Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Jack Donovan.
9 - 5
Regular Meeting Minutes South Pasadena City Council May 17, 2023

Page 2 ends

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 773 Bonita Drive, APN 5310-021-902
i. 901 Bonita Drive, APN 5310-020-903
j. 885 Oneonta Drive, APN 5310-022-902; 5310-022-901; 5310-022-903 k. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
l. 808 Valley View Road, APN 5310-020-901
m. 822 Valley View Road, APN 5310-020-902
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: CalTrans
Under Negotiation: Price and Terms
B. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Attorney
C. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (CITY

INITIATING)
Government Code Section 54956.9(d)(4))
Number of Potential Cases: 1
D. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. Californians for Homeownership, Inc. v. City of South Pasadena (LASC Case No. 22STCP01388)
E. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION
(EXPOSURE)
Government Code Section 54956.9(d)(2))
Number of Potential Cases: 1
9 - 6
Regular Meeting Minutes South Pasadena City Council May 17, 2023

Page 3 ends

The Closed Session Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, May 17, 2023, at 6:43 P.M. with all Councilmembers present.

City Attorney Jared reported out stating the City Council discussed Item E. on the Closed Session agenda with no reportable action taken on the item.

Mayor Primuth reported out on Item B. of the Closed Session agenda, with direction provided. All other items will be discussed following adjournment of open session.

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
In Person Comments:

Casey Law spoke regarding the Natural Resources and Environmental Commission.

Sally Kilby spoke regarding the South Pasadena Tournament of Roses (SPTOR) upcoming event.

Karen Ball spoke regarding street parking and traffic safety conditions.

Yvonne LaRose spoke regarding Ace Hardware customer service.

PJ Attebery spoke regarding the current construction that is taking place in South Pasadena.

Lisa Saint spoke regarding the current construction that is taking place in South Pasadena.

PRESENTATIONS

3. PRESENTATION OF THE FESTIVAL OF BALLOONS POSTER WINNERS Director of Community Services Director, Sheila Pautsch announced the winners of the Festival of Balloons Poster Contest.

4. PRESENTATION OF A PROCLAMATION DECLARING MAY 2023 AS “MILITARY APPRECIATION MONTH”
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Presentation from Brock Milhorn from Veterans Affairs presented a proclamation declaring May 2023 as “Military Appreciation Month” in the City of South Pasadena.

Luis Bardales accepted the proclamation.

5. PRESENTATION OF A PROCLAMATION DECLARING MAY 21 – 27, 2023 AS “PUBLIC WORKS WEEK”
Deputy Director of Public Works, Anteneh Tesfaye presented a proclamation declaring May 21-27, 2023 as Public Works Week” in the City of South Pasadena.

6. MERCHANT MINUTE – THE MAYA SALON
Laurie Wheeler, South Pasadena Chamber of Commerce, introduced Azelle Santa Ana owner of The Maya Salon. Ms. Santa Ana presented an overview of her business.

7. PRESENTATION BY HDL ON REVENUE PROJECTIONS
Interim Finance Director, John Downs introduced representatives from HDL. The representatives from HDL provided presentations on revenue projections.

COMMUNICATIONS

8. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Mayor Primuth requested to move Item No. 19 to be heard prior to the consent calendar.

Councilmember Donovan requested to pull Item No. 11.

CONSENT CALENDAR

A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Consent Calendar Items No. 9, 10, and 12-18, as presented by staff. Councilmember Donovan requested to pull item No. 11 for separate discussion. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $226,379.58; GENERAL CITY WARRANTS IN THE AMOUNT OF $653,727.46; ONLINE PAYMENTS IN THE AMOUNT OF $78,529.44; PAYROLL IN THE AMOUNT OF 9 - 8
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$761,799.15
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar

10.MONTHLY INVESTMENT REPORTS FOR MARCH 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for March 2023.

A motion was made to approve recommendation on the Consent Calendar

11.PURCHASE AND REPLACEMENT OF CARBON MEDIA FROM CALGON

CARBON CORPORATION FOR THE WILSON WELLHEAD TREATMENT SYSTEM FOR A TOTAL NOT-TO EXCEED AMOUNT OF $500,000
Recommendation
It is recommended that the City Council authorize the sole source purchase and replacement of carbon media from Calgon Carbon Corporation (Calgon) for a total not-to-exceed amount of $500,000 for the Wilson Water Reservoir Wellhead Treatment System, including $283,200 for material, $203,386 for freight and field services, and a $13,414 contingency for price fluctuations, analysis, and acceptance testing required by the landfill.

COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Donovan. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun, and approved by roll call vote to approve Item No. 11, as presented. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

12.AUTHORIZE CITY MANAGER TO EXECUTE A THIRD CONTRACT AMENDMENT

WITH EUROFINS EATON ANALYTICAL, LLC FOR LABORATORY TESTING AND

ANALYSIS OF POTABLE WATER SAMPLES
Recommendation
It is recommended that the City Council authorize the City Manager to execute a third 9 - 9
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contract amendment with Eurofins Eaton Analytical, LLC (Eurofins) to increase the contract value by $65,000 and extend the agreement for laboratory testing and analysis of potable water samples professional services until September 30, 2023.

A motion was made to approve recommendation on the Consent Calendar

13.INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE II (OFFICERS AND EMPLOYEES

GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING
SECTION 2.12 (ELECTRONIC SUBMISSION OF DISCLOSURE STATEMENTS) Recommendation
It is recommended that the City Council:

1. Direct the City Clerk’s Division to provide proper notice of the adoption of the ordinance; and

2. Introduce for first reading, by title only, the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION),

ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC

SUBMISSION OF DISCLOSURE STATEMENTS)
A motion was made to approve recommendation on the Consent Calendar

14.APPROVE A PROFESSIONAL SERVICES CONTRACT WITH RANGWALA

ASSOCIATES TO COMPLETE THE GENERAL PLAN UPDATE AND DOWNTOWN SPECIFIC PLAN IN AN AMOUNT NOT-TO-EXCEED $150,900
Recommendation
It is recommended that the City Council:

1. Allocate and appropriate $150,900 from General Fund balance reserves, Account 101-0000-0000-3200-000 to fund the Community Development Department Professional Services appropriations in Account Number 101-7010-7011-8170- 000; and

2. Authorize the City Manager to execute a Professional Services Agreement (PSA).

A motion was made to approve recommendation on the Consent Calendar

15.RECEIVE AND FILE THE 2022 HOUSING ELEMENT ANNUAL PROGRESS REPORT
Recommendation
It is recommended that the City Council receive and file the 2022 Housing Element Annual Housing Report
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A motion was made to approve recommendation on the Consent Calendar

16.APPROVAL OF CITY COUNCIL MEETING MINUTES FOR APRIL 26, 2023, APRIL 29, 2023, AND MAY 3, 2023
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the April 26, 2023, Special Joint City Council Meeting with the Mobility and Transportation Infrastructure Commission; and

2. Approve the minutes for the April 29, 2023, Special Joint City Council Meeting with the Planning Commission; and

3. Approve the minutes for the May 3, 2023, Regular City Council Meeting; and

4. Approve the minutes for the May 3, 2023, Special Joint City Council Meeting with the Library Board of Trustees.

A motion was made to approve recommendation on the Consent Calendar

17.AMENDMENT TO AGREEMENT WITH ACORN TECHNOLOGY SERVICES FOR

INFORMATION TECHNOLOGY SUPPORT SERVICES TO INCREASE ANNUAL AMOUNT BY $37,108 FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $306,808
Recommendation
It is recommended to authorize the City Manager or designee to execute an amendment to the agreement with Acorn Technology and increase the amount by $37,108 annually, for a total amount not to exceed $306,808 annually, for the continued services and management of the City’s information technology infrastructure.

A motion was made to approve recommendation on the Consent Calendar

18.ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2023-24 ENGINEER’S REPORT DECLARING THE CITY’S INTENTION TO PROVIDE FOR

AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS AND SETTING A DATE AND TIME FOR A PUBLIC HEARING FOR THE FY 2023-24 LIGHTING AND

LANDSCAPING MAINTENANCE DISTRICT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
APPROVING THE FISCAL YEAR 2023-24
ENGINEER’S REPORT DECLARING THE CITY’S

INTENTION TO PROVIDE FOR AN ANNUAL LEVY
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AND COLLECTION OF ASSESSMENTS AND

SETTING A DATE AND TIME FOR A PUBLIC

HEARING FOR THE LIGHTING AND LANDSCAPING

MAINTENANCE DISTRICT, PURSUANT TO THE
PROVISIONS OF DIVISION 15, PART 2 OF THE

STREETS AND HIGHWAYS CODE OF THE STATE

OF CALIFORNIA
Recommendation
It is recommended that the City Council:

1. Adopt the attached resolution approving the Fiscal Year (FY) 2023-24 Engineer’s Report declaring the City of South Pasadena’s (City) intention to provide for an annual levy and collection of assessments; and

2. Schedule the Public Hearing for the FY 2023-24 Lighting and Landscaping Maintenance District (LLMD) for June 21, 2023, at 7:00 p.m. in the Council Chambers.

A motion was made to approve recommendation on the Consent Calendar Resolution No. 7815 was adopted.

ACTION/DISCUSSION

19.ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABLISHING A 45-DAY

MORATORIUM ON NO-FAULT JUST CAUSE TERMINATIONS OF TENANCY Recommendation
It is recommended that the City Council:

1. Adopt an Interim Urgency Ordinance to establish a 45-day moratorium on no-fault just cause terminations of tenancy; and

2. Direct staff to study the issue of terminations of tenancy for substantial remodels and develop an ordinance to be adopted prior to the expiration of the moratorium.

In-Person Comments:

Matthew Buck from the California Apartment Association and Vice President of Public Affairs for Los Angeles County spoke on behalf of his members in opposition of Item No 19.

Rian Barrett from Pasadena-Foothills Realtors spoke regarding her opposition of Item No. 19.

Brian Farrell spoke on renters’ rights and support of Item No. 19 9 - 12
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Anne Bagasao spoke regarding renters’ rights and in support of Item No. 19 Erica Rede spoke regarding her support of Item No. 19 and issues with landlords.

Johnny Valera spoke in support Item No. 19 and renters’ rights.

Brianna Fuentes spoke regarding evictions and landlord issues.

Shahida Alikhan spoke in support for Item No. 19.

Zoom Comments:

Alan Erhlich spoke on the renovation’s landlords are taking part in and Item No. 19.

Alex Aquino spoke in support Item No. 19.

Katherine Shroeder spoke not in opposition to Item No. 19 and regarding the repairs landlords need to make to homes.

Max Shrumen on behalf of the Apartment Association of Greater Los Angeles urged the City Council to reject the Urgency Ordinance.

Nishat Alikhan spoke regarding her support for Item No. 19.

COUNCIL ACTION AND MOTION
A motion was made by Mayor Pro Tem Zneimer, seconded by Councilmember Cacciotti and approved by roll call vote to approve Item No. 19, as presented.

The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2374 was adopted.

20.APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JULY 7, 2022, AND AUGUST 10, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the July 7, 2022, Special City Council Meeting; and

2. Approve the minutes for the August 10, 2022, Special Joint City Council and Planning Commission Meeting.
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COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Item No. 20, as presented.

The motion carried 4-0-0-1, by the following vote:

AYES: Cacciotti, Donovan, Zneimer, Mayor Primuth
NOES: None.

ABSENT: None.

ABSTAINED: Braun

21.APPROVAL OF FISCAL YEAR 2022-23 BUDGET POLICY
Recommendation
It is recommended that the City Council approve the City’s Fiscal Year 2022-23 Budget Policy.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Braun, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 21 with modifications to the Fiscal Year 2022-23 Budget Policy: Item 2. Balanced Budget, strike “If deficit spending is warranted, justification will be provided.” The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

22.SALARY ADJUSTMENTS FOR FY 2023

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,

ADJUSTING CLASSIFICATIONS SALARY RANGES
Recommendation
It is recommended that the City Council:

1. Adopt a resolution adopting salary schedule changes for twelve classifications;

2. Approve usage of State and Local Fiscal Recovery Funds from account 206- 3010-3041-8020-000 in the amount of $13,403 to transfer to the General Fund to cover the salary adjustments; and

3. Appropriate $4,005 to account 101-8030-8031-7000-000 for Community Services Department Salaries, $28 to account 101-4010-4011-7000-000 for Police Department Salaries, $605 to account 101-6010-6011-7000-000 for 9 - 14
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Public Works Department Salaries, $1,781 to account 101-3010-3011-7000- 000 for Finance Department Salaries, $5,508 to account 101-8010-8011- 7000-000 for Library Department Salaries, $1,010 to Management Services Department Salaries, and $466 to account 500-6010-6710-7000-000 Water Department Salaries.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Item No. 22, as presented.

The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution No. 7816 was adopted.

23.RECEIVE UPDATE AND PROVIDE DIRECTION ON NEXT STEPS FOR THE UPDATE OF THE CITY’S EXCLUSIVE REFUSE SERVICE AGREEMENT RELATED TO THE IMPLEMENTATION OF SB 1383 REQUIREMENTS
Recommendation
It is recommended that the City Council receive a staff presentation and provide direction on next steps for the update of the City’s Exclusive Refuse Service Agreement related to the implementation of SB 1383 requirements.

Hearing no opposition, the City Council received and filed the presentation.

The City Council directed staff to discuss a refined Backyard Service option with Athens, in which the term is reevaluated considering a fixed term instead of rolling term and that Athens consider phasing in rates instead of an all-atonce increase.

24.CONTINUED PUBLIC COMMENT – GENERAL
None.

COMMUNICATIONS

25.COUNCILMEMBER COMMUNICATIONS
Mayor Pro Tem Zneimer recognized the Public Works staff for their excellent work.

PUBLIC COMMENT – CONTINUED
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Councilmember Donovan had no comments.

Councilmember Braun had no comments.

Mayor Primuth had no comments.

Councilmember Cacciotti commented on events he recently attended, an event held by Congresswoman Judy Chu and the Asian American and Pacific Islander Heritage Celebration at Garfield Park. He highlighted the City’s efforts related to the peacock relocation and Gas-Powered Leaf blower ban.

26.CITY MANAGER COMMUNICATIONS
City Manager Chaparyan had no comments.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 11:46 P.M., to the next City Council meeting scheduled on Wednesday, May 30, 2023.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk
APPROVED:
_______________________________
Jon Primuth
Mayor
ATTEST:
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:
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ATTACHMENT 2
May 30, 2023, Special City Council Meeting Minutes
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THIS PAGE

INTENTIONALLY

LEFT BLANK
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CITY OF SOUTH PASADENA

SPECIAL MEETING OF THE CITY

COUNCIL

M I N U T E S
TUESDAY, MAY 30, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Special Meeting of the South Pasadena City Council was called to order by Mayor Pro Tem Zneimer on Tuesday, May 30, 2023, at 7:21 P.M. in the City Council Chambers, 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
ABSENT Mayor Jon Primuth
Tiara Solorzano, Management Assistant, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Tamara Binns, Assistant to the City Manager; Tiara Solorzano, Management Assistant were present at Roll Call.

Other staff members presented reports or responded to questions as indicated in the minutes.
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Special Meeting Minutes May 30 2023
South Pasadena City Council Page 2

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Attorney
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 920 Lohman Lane
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: John Letts, iTennis
Under Negotiation: Price and Terms
The Closed Session Meeting of the South Pasadena City Council was called to order by Mayor Pro Tem Zneimer on Tuesday, May 30, 2023, at 6:03 P.M. with Mayor Primuth absent.

The City Council convened into closed session at 6:05 P.M.

PUBLIC COMMENT

2. PUBLIC COMMENT
In Person Comments:

Josh Albrektson spoke regarding the Housing Element.

Zoom Comments:

Yvonne LaRose spoke regarding the Housing Element and the transportation issues within the city.

ACTION / DISCUSSION

3. ADOPT PROPOSED 6TH CYCLE (2021-2029) HOUSING ELEMENT AND APPROVE

RELATED ENVIRONMENTAL ASSESSMENT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA, CALIFORNIA, REGARDING 1)
APPROVAL OF THE ENVIRONMENTAL ASSESSMENT;
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Special Meeting Minutes May 30 2023
South Pasadena City Council Page 3
AND 2) ADOPTION OF THE 2021-2029 GENERAL PLAN

HOUSING ELEMENT (SIXTH CYCLE, FIFTH DRAFT)

UPDATE OF THE SOUTH PASADENA GENERAL PLAN,

CONSISTENT WITH THE STATUTORY REQUIREMENT OF
CALIFORNIA HOUSING ELEMENT LAW.

Recommendation
It is recommended that the City Council adopt a resolution approving the Proposed 6th Cycle (2021-2029) Housing Element and approve the related Environmental Assessment.

In-Person Comments:

Josh Albrektson spoke regarding the Housing Element.

Zoom Comments:

Lisa Campbell spoke regarding financial assistance from the state or city to incentivize landlords to modify their land to allow for section 8 housing with less restrictions.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun and approved by roll call vote to approve Item No. 3 with modifications to the resolution, strike the repeated word “Initial Study”. The motion carried 4-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer
NOES: None.

ABSENT: Mayor Primuth
ABSTAINED: None.

Resolution No. 7817 was adopted.

4. REVIEW OF THE DRAFT PROPOSED FISCAL YEAR 2023-2024 BUDGET Recommendation
It is recommended that the City Council review the Draft Proposed Fiscal Year 2023- 2024 Budget.

Hearing no opposition, the City Council reviewed the Draft Proposed Fiscal Year 2023-2024 Budget and gave following direction:
• The Chamber of Commerce is to prepare a full budget for review. 9 - 21
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South Pasadena City Council Page 4
• Staff is to agendize the Landscaping and Lighting Maintenance District (LLMD) funding for City Council review.
• The City Manager’s Office is to work with the Chamber of Commerce to amend their proposed budget.
• The Fire Department is directed to look in to electric vehicles as an option for the shared command vehicle replacement agreement with San Marino.

ADJOURNMENT
There being no further matters, Mayor Pro Tem Zneimer adjourned the meeting of the City Council at 12:29 A.M. to the next Regular City Council meeting scheduled for June 7, 2023. The City Council reconvened into closed session following the special meeting.

FROM:

City Council
Agenda Report
June 7, 2023
Armine Chaparyan, City Manager ~
PREPARED BY: Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk
ITEM NO.

SUBJECT: Approval of an Amendment to the Professional Services Agreement for Professional Production Services with Studio Spectrum, Inc.

Executive Summary
Since 2011, the City has contracted with Studio Spectrum, Inc., to provide video production services. In preparation for the development of the FY 2024 budget, staff conducted an extensive review of the services and payments made to Studio Spectrum.

For FY 2023, the City budgeted $53,880, however, in reviewing the City's contract, this amount does not accurately reflect what is required for continued services. The requested contract amount is intended to cover the base monthly support cost paid to Studio Spectrum for the video production services they provide for our City Council and Planning Commission meetings. The proposed amendment will properly reflect the monthly amount for services by Studio Spectrum and allow for payment to the vendor.

Background
The City has used Studio Spectrum, Inc. for approximately 12 years. On February 16, 2022, the City of South Pasadena (City) entered into a Professional Services Agreement with Studio Spectrum, Inc. to provide video production, web streaming and archiving services. The contract was for a term through June 30, 2024, for an amount not to exceed $53,880 annually, with an option to renew for two additional one-year terms. Studio Spectrum assists the City with video production services for the City Council and Planning Commission meetings. Studio Spectrum assists in livestreaming public meetings and also provides equipment rentals, for when the City hosts joint meetings which require additional peripheral equipment that the City has not purchased. 10 10 - 1
Approval of a First Amendment to the Agreement with Studio Spectrum, Inc.

June 7, 2023

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Analysis
In reviewing the contract agreement with Studio Spectrum, Staff has identified changes that need to be made to the Professional Services Agreement (PSA) to correct administrative errors that were inadvertently included in the original contract terms.

These issues are recommended to be corrected in order to avoid payment discrepancies and contract management confusion. The proposed changes would allow for the contract to properly reflect the intended terms. The current contract contains language that indicates the $53,880 contract amount was only for Fiscal Year 2021- 2022, however, the intent of the contract was to allow for annual funding in the amount of $53,880 for Studio Spectrum’s services, for Fiscal Years 2022-2023 and 2023-2024, for a total of $107,760 for the two-year term.

Additionally, due to staffing changes, administrative clean-up language is recommended to update the City’s designee contact information to the current Department Director and to clarify that the contract is in accordance with fiscal years, and not calendar years by defining the term “annual” as a fiscal year beginning on July 1st and ending on June 30th of any given year.

As of May 2023, the City has incurred approximately $50,325 for services rendered by Studio Spectrum, Inc. for Fiscal Year 2022-2023. Of the $53,880 appropriated to the contract, $3,555 remains. An additional $26,500 is necessary to continue funding services through June 30, 2023. If approved, the City Clerk Division will budget for this contract for Fiscal Year 2023-2024.

The high cost accumulated during this fiscal year are due to an increase in special and joint meetings and their duration held by City Council and various advisory bodies throughout this year. The Joint City Council meetings require additional equipment to be provided and installed by Studio Spectrum. These additional services account for the higher than average cost that led to the proposed requested appropriations. Of the $50,325 in costs incurred, approximately $11,312 is for these special meetings.

Staff has included a ten percent contingency appropriation to help ensure that all unforeseen monetary needs are met. The City foresees that the increased cost will be the new trend going forward and will budget appropriately for the 2023-2024 fiscal year.

Fiscal Impact
No additional appropriation is required for this contract amendment. The Management Services Department has sufficient appropriate funds in the Contract Services Account (101-2030-2033-8200-000). When the Department became aware of the lack of funds for the contract, a request for an administrative transfer of funds between line items within the Department was initiated and executed, per the City’s Finance Policies. In order to make payment to the vendor and continue services through June 30, 2023, the approval of the proposed amendment is required.
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Approval of a First Amendment to the Agreement with Studio Spectrum, Inc.

June 7, 2023

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If approved, the new annual amount will be reflected in the FY 2024 City Clerk Division’s budget.

Attachments:

1. Professional Services Agreement for Consultant Services with Studio Spectrum, Inc.

2. Proposed First Amendment to the Professional Services Agreement with Studio Spectrum, Inc.
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ATTACHMENT 1
Professional Services Agreement for
Consultant Services with Studio Spectrum,
Inc.
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Professional Services Agreement – Consultant Services

Page 1 of 17 ends

158696.1

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena [ Studio Spectrum, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and STUDIO SPECTRUM, INC. (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Video Production, Web Streaming and Archiving Services

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Exhibit A.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Lucy Demirjian, Management Services Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 5
Professional Services Agreement – Consultant Services

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158696.1
fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is fiftythree thousand, eight hundred and eighty dollars ($53,880) for fiscal year 2021/22;

3.5. “Commencement Date”: July 1, 2021

3.6. “Termination Date”: June 30, 2024, unless extended at option of the City Manager for an additional two years at the same rate.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below, with an option to extend the term for an additional two fiscal years. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 6
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laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Chief City Clerk shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 7
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be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

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10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

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11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: [Cablecast Operations]
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 Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.
 Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate
 General Liability:
 General Aggregate: $2,000,000
 Products Comp/Op Aggregate $2,000,000
 Personal & Advertising Injury $1,000,000
 Each Occurrence $1,000,000
 Fire Damage (any one fire) $ 50,000
 Medical Expense (any 1 person) $ 5,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 12
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Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

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12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: City Clerk’s Division, South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductables and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

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13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Lucy Demirjian
Management Services Director
City of South Pasadena
Management Services Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7230
Facsimile: (626) 403-7211
If to Consultant
John Buckowski
Studio Spectrum, Inc.
1056 N. Lake Street
Burbank, CA 91502
Telephone: (818) 843-1610
With courtesy copy to:

Andrew Jared, Esq.

South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado, Suite 850
Pasadena, CA 91101
Los Angeles, CA 90071-3137
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
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15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

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17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

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18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Studio Spectrum, Inc.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Christina Muñoz, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Andrew Jared, City Attorney
Date:________________________
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John Buckowski
2/17/2022
2/17/2022
City Manager
Arminé Chaparyan
2/28/2022
2/28/2022
r-:DocuSigned by:
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EXHIBIT A

SCOPE OF WORK
Cablecast Operations
The contractor must effectively operate, or be trained to effectively operate, City-owned equipment located in the cablecast operations room.

1. Operate cablecast of, and video record, City Council and Planning Commission regular meetings, gavel-to-gavel, including no more than 60 minutes of pre-production programming.

2. Operate cablecast of, and video record, City Council and Planning Commission special meetings, gavel-to-gavel, including no more than 60 minutes pre-production programming, at the City’s discretion.

3. Operate cablecast of, and video record, of events and special programming as requested by City staff.

4. Perform pre-meeting tune-up and testing of the audio and video broadcasting systems.

5. Perform necessary editing, including content assembly and character generation.

6. Monitor, integrate, and manage audio/visual presentations.

7. Analyze and troubleshoot system problems that may arise during a broadcast.

Video Web Streaming and Archiving
The contractor must provide all necessary hardware and software components that will provide encoding, streaming, and archiving functionality to allow public users access to live and archived videos. In addition, the contractor must provide the following required features:

1. Hosted capacity for storage of at least six months of archived videos.

2. Hosted streaming capabilities to support a minimum of 100 concurrent users (and a demonstrable method of growth).

3. Indexing and archiving of videos requiring minimal or no engagement by City staff.

4. User-side software that integrates completely with Microsoft Internet Explorer.

5. Service must support cross-platform devices (Android/iOS devices).

6. The quality for web streamed video and archived video should be capable of near-HD quality.

DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 20
Professional Services Agreement – Consultant Services

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158696.1

EXHIBIT B

APPROVED FEE SCHEDULE
Description of Services
Estimated
No. of Hrs.

Per Year
Retroactive to
July 1, 2021
Approval of
Contract
through June
30, 2024*
Annual
Estimate
Cablecast of regular and special
City Council and Planning
Commission meetings.
(includes offsite Special
Events: Single camera crew,
including production equipment
and post production editing.)
200 $150/hr $165 $33,000
System upgrades and regular
maintenance of equipment 52 $150/hr $165 $8,580
Description of Services Estimated
meetings
Price Per Video
Retroactive to
July 1, 2021
Price Per Video
Approval of
Contract
through June
30, 2024*
Annual Estimate
Video Web Streaming and
Archiving of City Council
meetings (with indexing).
24 $375 $395 $9,480
Video Web Streaming and
Archiving of Planning
Commission meetings (no
indexing).
12 $225 $235 $2,420
*Option to extend for 2 years through June 30, 2026.

DocuSign Envelope ID: 1CBF56ED-E12A-4F4C-9BDB-4BEFBF282FC6 10 - 21
ATTACHMENT 2
1st Amendment to the Professional Services
Agreement for Consultant Services with
Studio Spectrum, Inc.
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FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES THIS AMENDMENT (“Amendment”) is made on this 7th day of June, 2023, by and between the CITY OF SOUTH PASADENA (“CITY”) and STUDIO SPECTRUM, INC. (“CONSULTANT’).

RECITALS
WHEREAS, on February 16, 2022, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL SERVICES (“Agreement”) for CONSULTANT to provide video production, web streaming and archiving services for the City; and WHEREAS, the original Agreement was in the amount of $53,880 for fiscal year 2021-22, for the Scope of Services; and,
WHEREAS, the original “Agreement Administrator” for this project was Lucy Demirjian, Management Services Director; and,
WHEREAS, the City desires to execute the First Amendment to revise the maximum amount not to exceed $86,000 per fiscal year over the term of the contract; and,

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

1. That Section 3.2 “Agreement Administrator” of the Agreement is hereby amended to read as follows:
“Agreement Administrator”: The Agreement Administrator for this project is Luis Frausto, Management Services Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.”

2. That Section 3.4 “Maximum Amount” of the Agreement is hereby amended to read as follows:

DocuSign Envelope ID: E64DC300-6C42-4DE1-B7DE-0135F86571F7 10 - 23

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“Maximum Amount”: The highest total compensation and cost payable to CONSULTANT by CITY under this agreement. The Maximum Amount under this Agreement is Eighty Six Thousand Dollars ($86,000) annually.

3. That Section 3.7 “Annual” is hereby added to read as follows:
“Annual”: The term shall “annual” shall be defined as a fiscal year beginning July 1 to June 30 of any given year.

4. That Section 14 “Notices” is hereby amended to read as follows:
“If to City
Luis Frausto
Management Services Director
City of South Pasadena
Management Services Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7230
Facsimile: (626) 403-7211”

5. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. “City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
Studio Spectrum, Inc.

By:______________________________
Signature
Printed: John Buckowski
Title: President
Date:______________________
DocuSign Envelope ID: E64DC300-6C42-4DE1-B7DE-0135F86571F7 6/1/2023
r-:DocuSigned by:
~~~
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Attest:

By:__________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:___________________________
Andrew L. Jared, City Attorney
Date:________________________
DocuSign Envelope ID: E64DC300-6C42-4DE1-B7DE-0135F86571F7 10 - 25
11 11 - 1
City Council
Agenda Report
DATE: June 7, 2023 FROM: Armine Chaparyan, City Manager PREPARED BY: Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk
ITEM NO.
--
SUBJECT: Second Reading and Adoption of an Ordinance Amending Chapter 2 (Administration), Article II (Officers and Employees Generally) of the South Pasadena Municipal Code Adding
Section 2.12 (Electronic Submission of Disclosure Statements) Recommendation
It is recommended that the City Council:

1. Direct the City Clerk's Division to provide proper notice of the adoption of the ordinance; and

2. Adopt the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION),

ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC

SUBMISSION OF DISCLOSURE STATEMENTS)
Executive Summary
Staff is requesting that the City Council adopt an ordinance that would mandate the electronic filing of required campaign filings. This would allow for staff to implement a campaign filing component to the City's established Netfile system, while also promoting public transparency and accessibility to City records.

Background
The Political Reform Act recognizes campaigns that spend or raise more than $2,000 as "Controlled Committees." Under the Act, these committees are obligated to file detailed campaign finance statements, also known as Fair Political Practices Commission (FPPC) Form 460s. The City Clerk is the local filing officer for the City of South Pasadena, and is responsible for receiving, reviewing, and storing campaign disclosure information, as well as making it accessible to the public.

Second Reading and Adoption of E-File Disclosure Statements June 7, 2023

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On April 22, 2016, the City Clerk’s Office acquired NetFile and currently accepts Form 700s through the system. Netfile is an electronic/paperless filing system that accommodates online filing of several types of FPPC forms, including Forms 460, 470, 496, 497, and 700, and meets the requirements of the Secretary of State. NetFile is also compliant with AB 2151, providing more transparency to the public, and offering an easier way for all filers to complete their required filings.

Effective January 1, 2021, Assembly Bill (AB) 2151 requires cities to post any campaign statement, report, or other document required by the Political Reform Act to its city website within 72 hours of its filing. The City Clerk’s office currently accepts paper filings of such documents.

The Ordinance was introduced at the City Council meeting held on May 17, 2023, for the first reading and was read by title only.

Analysis
Government Code section 84615 allows local government agencies to require an elected and appointed official, candidate, or committee to file FPPC campaign statements, reports, or other documents online or electronically with a local filing officer.

In order for the City of South Pasadena to accept electronically filed campaign statements, the City Council must adopt an ordinance (Attachment 1) approving the use of an online or electronic filing system for campaign filings, which shall include the legislative finding that the online or electronic system will operate securely and effectively and will not unduly burden filers.

In terms of security, the NetFile system is a web-based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that allows for recovery of information in the event of an emergency or disaster.

Implementation of the Campaign filing component of the NetFile system will promote transparency and provide convenience for committees, individuals, and the public. It provides 24-hour filing and viewing accessibility of campaign finance information from any computer, anywhere. In certain instances, the NetFile system will also increase the accuracy of filed campaign statements by prohibiting any filings that may have inadvertently omitted information required under the Political Reform Act.

To ensure a smooth transition, NetFile and the City Clerk will offer extensive training to all filers.
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Second Reading and Adoption of E-File Disclosure Statements June 7, 2023

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Statement of Economic Interests (Form 700)
The Form 700 component of NetFile does not require an ordinance and has been in use by the City since 2016. However, with the transition to electronic filing of campaign disclosure statements, staff recommends all future reports and other documents filed on behalf of Statement of Economic Interest filers be filed electronically. The City Clerk is responsible for the annual filing of Form 700s by 87200 Filers (City Council, Planning Commission, City Manager, City Treasurer, and City Attorney) and designated City staff, boards, commissions, and consultants. Form 700s occasionally need amendments or are submitted incomplete or without appropriate schedules attached.

The Form 700 electronic filing system incorporates an initial review process that alerts the filer of errors at the time they enter their information, thereby minimizing the need for the City Clerk to request amendments. There are currently 215 cities and 50 counties in California using electronic filing systems for Form 700 filings.

Key Performance Indicators and Strategic Plan
This item is in line with the Management Services Department’s Key Performance Indicator to provide quick access of information and accountability ensuring public transparency.

Public Notification
Per Government Code Section 36933 (a) ordinances approved by the City Council be published at least once in a newspaper of general circulation published and circulated in the City.

A summary of the proposed ordinance was published in the South Pasadena Review on May 26, 2023. Government Code Section 36933 (c) (1) permits the City Council to publish a summary of proposed ordinances or proposed amendments to existing ordinances to publish summaries of ordinances instead of the full ordinance.

Fiscal Impact
The NetFile system cost is approximately $4,700 per year. Funds have been appropriated in the Fiscal Year 2022-2023 City Clerk’s Division budget and will be budgeted going forward, if approved. All costs have been paid for the current fiscal year.

Attachment: Draft Ordinance
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ATTACHMENT 1
Draft Ordinance
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CITY OF SOUTH PASADENA
ORDINANCE NO.________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION),

ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC

SUBMISSION OF DISCLOSURE STATEMENTS)
WHEREAS, Government Code Section 84615 currently provides that a local agency may adopt an ordinance to require an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act (commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and
WHEREAS, the City has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements and Statements of Economic Interest forms; and
WHEREAS, the System will operate securely and effectively and will not unduly burden filers. Specifically: (1) the System will ensure the integrity of the data and includes safeguards against efforts to tamper with, manipulate, alter, or subvert the data; (2) the System will only accept a filing in the standardized record format developed by the Secretary of State and compatible with the Secretary of State's system for receiving an online or electronic filing; and (3) the System will be available free of charge to filers and to the public for viewing filings; and WHEREAS, the City of South Pasadena desires to amend the South Pasadena Municipal Code to add a new Section relating to electronic filing of Campaign Disclosure Statements and Statements of Economic Interests;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 2 of the South Pasadena Municipal Code is hereby amended to add new Section 2.12 to read as follows:

2.12 Electronic Submission of Disclosure Statements
(a) Any elected officer, candidate, commission, committee, or other person required to file statements, reports, or other documents required by Government Code Chapter 4 – Political Reform Act (commencing with Section 84100) shall file those statements, reports, or other documents online or electronically with the City Clerk. 11 - 7
Elected officers, candidates, or committees required to file statements must file such Statements using the City Clerk's online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year. All other individuals required to file Statements of Economic Interest according to the City’s adopted Code of Conflict of Interest must file electronically using the City Clerk’s online system. (b) Any person holding a position listed in Government Code Section 87200 or designated in the city's local conflict of interest code adopted pursuant to Government Code section 87300, shall file any required Statement of Economic Interest reports (Form 700) online or electronically with the City Clerk. (c) In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.
(d) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
(e) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing. (f) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
(g) Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online system is not required to file a copy of that document in paper format with the City Clerk.
(h) The City Clerk shall issue an electronic confirmation that notifies the filer that the Statement was received, the notification shall include the date and the time that the Statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a Statement filed online shall be the day that it is received by the City Clerk.
(i) If the City Clerk's system is not capable of accepting a Statement due to technical difficulties, an elected officer, candidate, or committee shall file that Statement in paper format with the City Clerk.
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(j) The online filing system shall enable electronic filers to complete and submit filings free of charge.
(k) The City Clerk's system shall make all the data filed available on the City's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's Division shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.
(l) The City Clerk's Division shall maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

SECTION 2. The City Council hereby declares that, should any provision, section, subsection, paragraph, sentence, clause, phrase, or word of this ordinance or any part thereof, be rendered or declared invalid or unconstitutional by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, such decision or action shall not affect the validity of the remaining section or portions of the ordinance or part thereof. The City Council hereby declares that it would have independently adopted the remaining provisions, sections, subsections, paragraphs, sentences, clauses, phrases, or words of this ordinance irrespective of the fact that any one or more provisions, sections, subsections, paragraphs, sentences, clauses, phrases, or words may be declared invalid or unconstitutional.

SECTION 3. This ordinance shall take effect thirty (30) days after its final passage, and within fifteen (15) days after its passage, the City Clerk of the City of South Pasadena shall certify to the passage and adoption of this ordinance and to its approval by the Mayor and City Council and shall cause the same to be published in a newspaper in the manner required by law.

SECTION 4. That all the provisions of the South Pasadena Municipal Code as heretofore adopted by the City of South Pasadena that are in conflict with the provisions of this ordinance are hereby repealed.

PASSED, APPROVED AND ADOPTED on this 7h day of June, 2023.

Jon Primuth, Mayor
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ATTEST: APPROVED AS TO FORM:

Mark Perez Andrew L. Jared, City Attorney
Deputy City Clerk
I HEREBY CERTIFY that the Ordinance was duly approved and adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on this 7th day of June, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Mark Perez
Deputy City Clerk
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City Council
Agenda Report
DATE: June 7, 2023
FROM: Armine Chaparyan, City Manager ,4v
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO.
--
SUBJECT: Approval of a Facility Lease Agreement with i~Tennis for the Arroyo Seco Racquet Club
Recommendation
It is recommended that the City Council approve the Facility lease Agreement with iTennis for the Arroyo Seco Racquet Club (Racquet Club).

Executive Summary
This report is to approve the Facility Lease Agreement with i-Tennis for an initial 10-year term with i-Tennis making $575,000 worth of improvements to the facility. Monthly rent shall be $9,000 less rent credits for improvements made within the first five years, with an estimated revenue of $252,500. For years 6-10, the estimated revenue is $659,388 which includes an adjustment in Consumer Price Index (CPI). An extension option for years 11-15 upon City's option, with an approximate $764,292 in revenue for such period.

Background
The City of South Pasadena (City) entered into a Lease Agreement with i-Tennis for the Racquet Club in January 2012. The initial term was for 10 years from January 1, 2012, ending December 31, 2021. The first five years of the agreement had $224,250 in Lessee Facility Improvements (LFI) to the facility in exchange for rent credits for a monthly rent of $3,265. With all LFI completed, years six through ten, the rent increased to $7,000 a month. Currently, the lease is in year eleven, with rent increased by the CPI, bringing the monthly total rent to $8,355.

On September 14, 2021, a written Notice to Cure Material Breach of Agreement was sent to John Letts (Letts}, President of i-Tennis. At that time, after facility inspection, there were issues that required immediate attention to ensure i-Tennis was not in default of the Agreement. The defaults in question included maintenance and repair issues throughout the facility, such as repairing building siding due to water and termite damage, repairing a wall in the men's locker room shower area, replacing rotting wood beams in the patio area, and repairs to tripping hazards and uneven walkways.

Approval of a Facility Lease Agreement with I-Tennis
May 3, 2023

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On December 20, 2021, a Notice of Termination of the lease was sent to John Letts, President of i-Tennis. This was a one-year notice effective January 1, 2022, and the termination was in effect through December 31, 2022.

Since the Notice to Cure was sent, i-Tennis has made corrections and improvements to the facility. The City has been negotiating with Letts for new lease terms. The second and third amendments to the Lease Agreement were approved on December 21, 2022, and March 15, 2023, respectively which allows the agreement to continue on a monthto-month basis through June 30, 2023.

Analysis
The new Lease Agreement is a ten-year initial term with a fir-year extension option, for a total of a fifteen-year agreement.

Lease Year of Term
Term 1
(a) Lease Years 1-5 (Commencement Date of July 1, 2023) (b) Lease Years 6-10 (Commencement Date of July 1, 2028- June 30, 2033) Term 2
(a) Lease Years 11-15 (Commencement Date July 1, 2033 – June 30, 2038) There will be a total of $575,000 in LFI to the facility in exchange for rent credits valued at 50% of the LFI within the first five years.

Lessee Facility Improvements Cost Timeline
Renovation of Locker Rooms $125,000 September 2024
Repairs to Courts 3 and 4 $200,000 September 2026
Creation of a Café $250,000 June 2027
Total LFI $575,000
Key Performance Indicators and Strategic Plan
This item is in line with the Community Services Department Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget to review contract management of lease agreement with Recreation Leased Facilities Ad Hoc Committee and the Adopted 2021-2026 Strategic Plan Section 2d. Redevelopment of Recreational Facilities.

Fiscal Impact
This project will bring an estimated $252,000 in revenue to Account No. 101-0000-0000- 4825, and $575,000 in LFI to the Racquet Club within the first five years of the agreement. The estimated revenue from years 6-10 is approximately $659,388 and approximately $764,292 from years 11-15. Total revenue over the course of the lease agreement is approximately $1,676,180.
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Approval of a Facility Lease Agreement with I-Tennis
May 3, 2023

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Lease Term
• $9,000 a month in rent
• Rent Credits valued at 50% of the LFI ($575,000) which is $287,500 Year 1-5 $9,000 X 60 months $540,000 (base rent)
$540,000 (base rent) less
$287,500 (rent credit)
$252,500 (total rent years 1-5)
$252,500 (total rent) @ 60 months $4,208 monthly rent
Total Rent Year 1-5 Approximate $252,500
Years 6-10
• Current rent ($9,000) plus the CPI from years 1-5 with a minimum of 3% CPI a year (equivalent to 15% cumulative years 1-5). The rent will resume annually with the CPI adjustment with a minimum of 3% CPI for an approximate total of $650,000.

Year 6 $9,000 X 15% = $10,350
monthly rent
$10,350 @12 months = $124,200
Year 7 $10,350 @ 3% = $10,660 $10,666 @ 12 months = $127,920 Year 8 $10,660 @ 3% = $10,980 $10,980 @ 12 months = $131,760 Year 9 $10,980 @ 3% = $11,310 $11,310 @ 12 months = $135,720 Year 10 $11,310 @ 3% = $11,649 $11,649 @ 12 months = $139,788 Total Rent Year 6-10 Approximate $659,388
Years 11-15
• Resume from year 10 and continue with the CPI adjustment with a minimum of 3% CPI
Year 11 $11,649 @ 3% = $11,998 $11,998 @12 months = $143,976 Year 12 $11,998 @ 3% = $12,357 $12,357 @ 12 months = $148,284 Year 13 $12,357 @ 3% = $12,727 $12,727 @ 12 months = $152,724 Year 14 $12,727 @ 3% = $13,108 $13,108 @ 12 months = $157,296 Year 15 $13,108 @ 3% = $13,501 $13,501 @ 12 months = $162,012 Total Rent Year 11-15 Approximate $764,292
Commission Review and Recommendation
The Recreation Lease Facilities Ad Hoc Committee reviewed this matter and recommended that the City Council proceed with a new agreement with i-Tennis.

Attachment: Facility Lease Agreement with i-Tennis, Inc. – Materials Available Monday, June 5, 2023
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ATTACHMENT
Facility Lease Agreement with i-Tennis, Inc.

Materials Available Monday, June 5, 2023
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DATE:

FROM:

City Council
Agenda Report
June 7, 2023
Armine Chaparyan, City Manager
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Authorize Payment for Traffic Signal and Streetlight Maintenance Services with Yunex, LLC for Past and Present Invoices from July 2022 through May 2023 in the Amount of $125,000, and Authorize an Interim Maintenance Agreement with Yunex, LLC for a Total Not-to-Exceed Amount of $75,000 through September 2023
Recommendation
It is recommended that the City Council:

1. Authorize payment to Yunex, LLC (Yunex) for past and present invoices from July 2022 through May 31, 2023 in the amount of $125,000; and

2. Authorize the City Manager to execute a contract for interim City traffic signal and streetlight repairs and maintenance with Yunex through September 2023, in an amount not to exceed $75,000.

Executive Summary
Maintenance services related to the City's traffic signal, streetlight, and related transportation & lighting systems are currently provided by Yunex, LLC. This item resolves past and present invoices with Yunex and authorizes an interim maintenance agreement with Yunex until the City can complete the procurement process to award a new contract.

Background
The City of South Pasadena owns and operates 33 traffic signals and approximately 800 streetlights that require periodic inspection and maintenance. In 1987, the City entered into an agreement with Signal Maintenance, Inc. to routinely inspect and maintain traffic signals. Based on City staff research, since 1987, Signal Maintenance, Inc. has undergone business entity and name changes several times, including operating under Republic Electric, Republic Intelligent Transportation Systems, Siemens Industry, Inc., Siemens Mobility, Inc., and most recently Yunex Traffic (Yunex, LLC), which is a Siemens Business. The City has been utilizing Yunex's services 'month-to-month' since at least 2012, and had paid invoices to the company through 2020 on this basis. In June 2022, the City Council authorized the payment of $200,000 in past invoices from January 2021 Yunex Traffic Signal & Streetlight Services Payment and Interim Maintenance Contract June 7, 2023

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through June 30, 2022, and authorized the City Manager to execute a contract for interim City traffic signal and streetlight repairs and maintenance with Yunex, in an amount not to exceed $40,000. However, the interim contract could not be executed, as Yunex and the City did not come to a consensus on the terms and conditions of the City’s standard maintenance agreement. After months of correspondence between the two parties, Yunex and the City are now prepared to execute the attached interim maintenance agreement, which utilizes the City’s standard maintenance agreement terms and conditions. City staff recommend the City Council approve payments to Yunex for services incurred since July 2022, and authorize the City Manager to execute an interim agreement with Yunex to provide services through September 2023.

Analysis
The City is in the process of requesting proposals from qualified contractors specializing in traffic signal and streetlight inspection, maintenance, and repair. In the interim, the City proposes to execute an agreement with Yunex to address routine and emergency traffic signal and streetlight services. This contract for $75,000 would provide interim traffic signal and streetlight services from June 2023 through September 2023, while the City conducts procurement for a new traffic signal and streetlight services contract. The proposed contract includes provisions for Yunex to supply personnel, equipment, and other materials used in completing traffic signal and streetlight work.

Fiscal Impact
Adequate funding for payment of $125,000 in invoices from July 2022 through May 2023 is available in FY 2022-2023 215-6010-6115-8180-000 Traffic Signals Contract Services.

Adequate funding for FY 2023-2024 traffic signal and streetlight services is available in the City’s Traffic Signal Contract Services Account No. 215-6010-6115-8180 and Street Lighting Special Department Expenses Account No. 215-6010-6201-8020, within the proposed FY 2023-2024 annual budget.

Key Performance Indicators (KPIs) and Strategic Plan
This item is related to routine maintenance of the City’s traffic signal, streetlight, and related transportation & lighting systems, and is not associated with a Key Performance Indicator.

Attachment
Maintenance Agreement for Contractor Services with Yunex, LLC 13 - 2

ATTACHMENT
Proposed Maintenance Agreement with
Yunex, LLC
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Maintenance Services Agreement

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Authorized for Use 11.15.16

MAINTENANCE AGREEMENT
Providing Payment of Prevailing Wages
(City of South Pasadena / Yunex, LLC)

1. IDENTIFICATION
This MAINTENANCE AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Yunex, LLC, a traffic systems maintenance contractor (“Contractor”).

2. RECITALS

2.1. City has determined that it requires the following recurring maintenance services from a contractor: Traffic Signal and Streetlight Inspection, Maintenance, and Repair.

2.2. Contractor represents that it is fully qualified to perform such maintenance services by virtue of its experience and the training, education and expertise of its principals and employees. Contractor further represents that it is willing to accept responsibility for performing such maintenance services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such maintenance services as are set forth in Scope of Services attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Contractor

3.3. “Maximum Amount”: The highest total compensation and costs payable to Contractor by City under this Agreement. The Maximum Amount under this Agreement is Seventy-Five Thousand Dollars ($75,000.00).
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3.4. “Commencement Date”: June 7, 2023.

3.5. “Termination Date”: September 30, 2023

5. CONTRACTOR’S DUTIES

5.1. Services. Contractor shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Contractor shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Contractor shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Contractor shall concurrently inform the Agreement Administrator, in writing, of Contractor’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Contractor shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Contractor shall perform all work to the highest standards of Contractor’s profession and in a manner reasonably satisfactory to City. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Appropriate Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Contractor or under its supervision or by subcontractor(s) of Contractor, and all personnel engaged in the work shall be qualified 13 - 6
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to perform such services. Joshua Ferras, Project Manager shall be Contractor’s project administrator and shall have direct responsibility for management of Contractor’s performance under this Agreement. No change shall be made in Contractor’s project administrator without City’s prior written consent.

5.7. Prevailing Wages. This Agreement is subject to the prevailing wage law as more fully set forth in Section 8 (Labor Code), for all work performed under this Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Contractor acknowledges that prevailing wage determinations are available for work performed under this Agreement.

5.8. Permits and Approvals. Contractor shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary, if any, for Contractor’s performance of this Agreement including, but not limited to, professional licenses and permits.

5.9. Notification of Organizational Changes. Contractor shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Contractor’s firm or of any subcontractor. Change of ownership or control of Contractor’s firm may require an amendment to this Agreement.

5.10. Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING AND ASSIGNMENT

6.1. General Prohibition On Assignment. This Agreement covers services of a specific and unique nature. Except as otherwise provided herein, Contractor shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Contractor Responsible. Contractor shall be responsible to City for all services to be performed under this Agreement.
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6.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval.

In any event, Contractor shall supervise all work subcontracted by Contractor in performing the services described in the Scope of Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work.

The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to the services described in the Scope of Services.

Contractor is obligated to ensure that any and all subcontractors performing any services under this Agreement shall be fully insured in all respects and to the same extent as set forth under Section 13 (Insurance), to City’s satisfaction.

6.4. Compensation for Subcontractors. Contractor shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Contractor for the services provided under this Agreement, and Contractor agrees to accept payment, the Maximum Amount in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.

Contractor shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Contractor shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. Contractor shall include a copy of each subcontractor invoice, if any, for which reimbursement is sought in the invoice.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Contractor except as otherwise required by law. Contractor shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Contractor.

8. LABOR CODE

8.1. Prevailing Wage Law. Prevailing Wage Law. This Agreement is subject to the requirements of the prevailing wage laws, including, but not limited to, Labor Code Section 1720 et seq., and Labor Code Section 1770 et seq., as well as Code of 13 - 8
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Regulations, Title 8, Section 16000 et seq., which require payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Contractor shall defend, indemnify, and hold harmless City, and its officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of failure or alleged failure of Contractor to comply with such prevailing wage laws.

8.2. Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, the Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

8.3. Forfeiture. Contractor shall forfeit as a penalty to City Two Hundred Dollars ($200.00), or any greater penalty provided in the Labor Code, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under this Agreement employed in the performance of the Scope of Services by Contractor or by any subcontractor of Contractor in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor.

8.4. Apprentices. Contractor shall comply with the provisions of Labor Code 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code 1777.5.

8.5. Payroll Records. Pursuant to Labor Code 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code 1811 and Labor Code 1815 for any work performed by his or her employees on the public works project. The payroll records shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code 1776.

8.6. 8-Hour Work Day. This Agreement is subject to 8-hour work day and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813.

Contractor and any subcontractor(s) of Contractor shall strictly adhere to the provisions of the Labor Code regarding 8-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Pursuant to the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by Contractor’s 13 - 9
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employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay.

Contractor shall forfeit as a penalty to City $25.00, or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

8.7. Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code 1771 and Labor Code 1725.5 requiring registration with the Department of Industrial Relations (DIR).

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor.

10. RELATIONSHIP OF PARTIES

10.1. General. Contractor is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes. 13 - 10
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10.4. Indemnification of CalPERS Determination. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Contractor” shall include Contractor, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Contractor or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Contractor to Indemnify City. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Contractor’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Contractor or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Contractor shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Contractor shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Contractor with respect to a claim. If the City requests a defense deposit, Contractor shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Contractor under this Section 12 are not limited by the provisions of any workers’ compensation act or similar act.

Contractor expressly waives its statutory immunity under such statutes or laws as to City.
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11.7. Indemnification by Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 12 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Contractor’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Contractor’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Contractor shall maintain insurance as described in this section and shall require all of its subcontractors, Contractors, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Contractor. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Traffic Signal and Streetlight Inspection, Maintenance, and Repair.
 Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.
 City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
 General Liability:
 General Aggregate: $4,000,000
 Products Comp/Op Aggregate $4,000,000
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 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Contractor will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective 13 - 13
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date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.8. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Contractor’s insurance policies shall be primary as respects any claims related to or as the result of the Contractor’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Contractors shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.9. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Contractor does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Contractor under this Agreement. Failure of the Contractor to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.10. Insurance Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Contractor shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Contractor shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

12.11. Contractor’s Insurance Primary. The insurance provided by Contractor, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it. 13 - 14
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12.12. Waiver of Subrogation. Contractor hereby waives all rights of subrogation against the City. Contractor shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.13. Report of Claims to City. Contractor shall report to the City, in addition to the Contractor’s insurer, any and all insurance claims submitted to Contractor's insurer in connection with the services under this Agreement.

12.14. Premium Payments and Deductibles. Contractor must disclose all deductables and self-insured retention amounts to the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Contractor shall be responsible for all premiums and deductibles in all of Contractor’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.15. Duty to Defend and Indemnify. Contractor’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Contractor’s services under this Agreement.

13.2. Contractor Cooperation in Defense of Claims. If any claim or action is brought against City relating to Contractor’s performance in connection with this Agreement, Contractor shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Contractor’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
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If to City:

H. Ted Gerber
City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
If to Contractor:

Joshua Ferras
Yunex, LLC
1026 E. Lacy Avenue
Anaheim, CA 92805
Telephone: (951) 784-6600
Facsimile: (714) 284-1150
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Ste 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.10 (Records), paragraph 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), paragraph 12.7 (Claims-Made Policies), paragraph 13.2 (Contractor Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Contractor. Contractor agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
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16.2. Contractor Termination. Contractor may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Contractor shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Contractor’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Contractor with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Contractor.

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unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Contractor for performance of this Agreement are deemed confidential and Contractor shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Contractor shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Contractor.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
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18.7. Non-Discrimination. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Contractor unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Contractor of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Contractor shall not be liable for any failure to perform if Contractor presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Contractor.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, each party shall pay its own costs, including any accountants’ and attorneys’ fees expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Contractor hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. 13 - 19
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Andrew L. Jared, City Attorney
Date:________________________
“Contractor”
Yunex, LLC
By:________________________________
Signature
Printed: Joshua Ferras
Title: Project Manager
Date:______________________
By:________________________________
Signature
Printed: Michael Hutchens
Title: Western Operations Manager
Date:______________________
05/17/2023
05/17/2023
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WORKER’S COMPENSATION INSURANCE ACKNOWLEDGEMENT
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Date:________________________ _____________________________________ Signature
_____________________________________
Printed Name
_____________________________________
Title
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Exhibit A
 Furnish all tools, equipment, apparatus, facilities, labor, service and materials, and perform all work necessary to maintain traffic signal and related facilities.  Inspect, clean, and/or adjust each traffic signal control unit once per month. Maintain a record in each controller cabinet including date and time, work performed, and any other relevant information or settings.
 Repair traffic signal systems when signal failure or malfunction occurs.  Perform preventative maintenance to avoid signal failure or malfunction.  Replace all traffic signal lamps when reaching 80% of useful life, but not more than a 12- month frequency, using standard traffic signal lamps compatible with traffic signal systems.
 Furnish spare control units or other equipment as needed. Controller units shall not be replaced, except temporarily for repair, without prior approval of the City.  Clean, polish, and inspect all lenses and reflectors, at the time traffic signals are re-lamped.  When servicing traffic signal systems, replace or change broken, deteriorated, or deteriorated parts as necessary.
 Provide 24-hour / 7 day-per week emergency on-call services, including holidays, to respond to emergency calls in a time not-to-exceed (2) hours from being notified of required repair.
 Provide traffic control/lane closures that conform to the California Manual of Uniform Traffic Control Devices (CAMUTCD), latest version.
 Inspect, maintain, and/or repair other equipment and appurtenances such as safety lighting, street name signs, street lighting, pedestrian signals, flashing beacon and detector devices, fiber-optic communication systems, and streetlights as requested by the City.

List of Traffic Signals Maintained by City of South Pasadena  Fair Oaks Ave. / Bank St.
 Fair Oaks Ave. / Raymond Hill Rd. /
Columbia St.
 Fair Oaks Ave. / Hope St.
 Fair Oaks Ave. / Mission St.
 Fair Oaks Ave. / El Centro St.
 Fair Oaks Ave. / Oxley St.
 Fair Oaks Ave. / Monterey Rd.
 Fair Oaks Ave. / Rollin St.
 Fair Oaks Ave. / Oak St.
 Fair Oaks Ave. / Huntington Dr.
 Fair Oaks Ave. / State St.
 Huntington Dr. / Fremont Ave.
 Huntington Dr. / Marengo Ave.
 Huntington Dr. / Fletcher Ave.
 Fremont Ave. / Maple St.
 Fremont Ave. / Oak St.
 Fremont Ave. / Rollin St.
 Fremont Ave. / Bank St.
 Fremont Ave. / Monterey Rd.
 Fremont Ave. / El Centro St.
 Fremont Ave. / Mission St.
 Fremont Ave. / Grevelia St. (Gold Line Crossing)
 Mission St. / Garfield Ave.
 Mission St. / Orange Grove Ave.
 Mission St. / Meridian Ave. (Gold Line Crossing)
 Mission St. / Grand Ave.
 Monterey Rd. / Via Del Rey
 Monterey Rd. / Orange Grove Ave.
 Monterey Rd. / Diamond Ave.
 Monterey Rd. / Meridian Ave.
 Monterey Rd. / Indiana Ave.
 Monterey Rd. / Pasadena Ave. (Gold Line
Crossing)
 Pasadena Ave. / Arroyo Verde Rd.
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Exhibit B
Yunex, LLC Traffic Signal Maintenance Services Rates
13 - 23

1. Labor
Item # Item Description Unit
- 1.1 Foreman HR - 1.2 Traffic Signal Electrician HR - 1.3 Traffic Signal IMSA Certified Technician HR - 1.4 Labore r HR - 1.5 Engineering Technician HR

2. Equipment
- Item #
- 2 .1

2.2 2.3

2.4 2.5 - 2.6

2.7 3. Materials
Item #

3.1 ---
---
---
---
---

4. Maintenance
Item#

4.1 4.2
Item Description
Pickup Truck
Bucket Truck
Service Truck w/ generator and tools
Crane
Saw Truck w/ saw
Arrow board
Compressor
Item Description Unit
Material plus mark-up LS
Item Description
I Intersection per month
I Lighted Crosswalk
Quantity
1 1
1 1
1 Quantity
I
I
- Hourly Rate Overtime Rate Premium
$150.00 $175.00 $210.00
$135.00 $160.00 $205.00
$135.00 $160.00 $205.00
$115.00 $150.00 $200.00
$160.00 $195.00 $230.00
Unit Quantity Unit Price - Hll 1 $30.00
HR 1 $40.00
HR 1 $50.00
HR 1 $65.00
HR 1 $50.00
HR 1 $10.00
HR 1 $10.00
Total Price
Material cost plus 15% mark-up
Unit

EA I EA I
Quantity
32 I
I
Unit Price
$75.00
$40.00

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14 14 - 1
DATE:

FROM:

City Council
Agenda Report
June 7, 2023
Armine Chaparyan, City Manager ftCPREPARED BY: H. Ted Gerber, Public Works Director Mark Jimenez, Management Analyst
ITEM NO.

SUBJECT: Adoption of a Resolution to Enter into a Cooperative Implementation Agreement (CIA) with California Department of Transportation (Caltrans) to Receive State Funds in an Amount Not-To-Exceed $3,114,686 for the Lower Arroyo Park
Stormwater Infiltration Basin Facility #2 Project
Recommendation
It is recommended that the City Council:

1. Adopt a Resolution authorizing the funding application, acceptance, and execution for the City of South Pasadena Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project; and

Executive Summary
The Caltrans National Pollutant Discharge Elimination System (NPDES) permit allows and encourages Caltrans to partner with municipalities by providing funding for stormwater quality treatment facilities that address stormwater runoff from Caltrans operated highways and roads, and comply with the Clean Water Act requirements. This approach promotes effective stormwater management, encourages Caltrans to work with municipalities to implement innovative treatment facilities that reduce pollutants, improve water quality, and protect the environment. South Pasadena has been selected to receive such funding, and consequently both agencies will receive compliance credit to meet permit requirements. In 2022 City staff submitted the Facility #2 Project to the Los Angeles County Safe Clean Water Program (SCWP, Measure W) for funding consideration, however, the project was rejected due to a lack of matching funding sources. City staff Caltrans Stormwater Funding and Cooperative Implementation Agreement June 7, 2023

Page 2 of 6 ends

are planning to resubmit the Facility #2 Project for the 2023 funding cycle, and with approval of this item, will be able to demonstrate a 40% funding match from Caltrans. The commitment of $3,114,686 in supplementary funding from Caltrans will provide a significant advantage to the City of South Pasadena in its request for the remaining $4,672,027 from the SCWP. Caltrans requires all projects selected to be funded enter into a CIA, for which a template is provided in Attachment 2. Adoption of the Resolution (Attachment 1) provides the City Manager authority to execute the CIA on behalf of the City.

Background
The Los Angeles Water Board regulates discharges from medium and large municipal separate storm sewer systems (MS4s) through the Regional Phase I MS4 Permit. This permit is issued under the Clean Water Act NPDES Program. MS4 refers to a system of pipes, ditches, or other conveyances owned or operated by a municipality that collects stormwater runoff and discharges into nearby bodies of water. The Regional MS4 Permit Order No. R4-2021-0105 for Los Angeles County outlines an innovative approach to achieving Permit compliance by developing Watershed Management Programs (WMPs).

As a note, under the former MS4 Permit Order No. R4-2012-0175, there was a distinction between WMPs and Enhanced WMPs (EWMPs). The Upper Los Angeles River (ULAR) EWMP Group, consisting of 17 cities including Los Angeles as the lead coordinating agency, the County of Los Angeles, and the Los Angeles County Flood Control District, collaboratively developed an EWMP for the Upper Los Angeles River Watershed Management Area. By electing to comply with the optional pathway in the MS4 Permit, the ULAR EWMP Group has created a comprehensive approach to stormwater management for the Los Angeles River watershed.

Covering the largest planning area of all the EWMPs being developed in the LA region, the ULAR EWMP encompasses 485 square miles of watershed and over 50 miles of the mainstream LA River. The EWMP leverages previous water quality planning and compliance efforts while also identifying additional projects to address water quality issues in the Upper LA River. The goal of the EWMP is to use a multi-pollutant approach that maximizes the retention and use of urban runoff as a resource for groundwater recharge and irrigation, while also delivering additional benefits for the communities in the ULAR watershed. The EWMP offers a toolbox of distributed and regional watershed control measures to address applicable stormwater quality regulations. This comprehensive approach to controlling pollutants in stormwater is a significant challenge, and the ULAR EWMP Group has been working on improving stormwater quality for many years by implementing numerous stormwater capture projects across the watershed. The EWMP lays the path forward for implementing additional water quality improvement projects to meet compliance timelines established by state and federal regulations, such as the Total Maximum Daily Load (TMDL) for metals and bacteria in the Los Angeles River watershed.

Several Arroyo Seco Projects were developed to achieve compliance with the EWMP by capturing and/or treating stormwater runoff and dry weather flows. These included five 14 - 2
Caltrans Stormwater Funding and Cooperative Implementation Agreement June 7, 2023

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facilities, numbered one (1) through five (5). The Facility #1 Project has been funded for design and construction though a State Proposition 68 grant and LA County Measure W Regional Infrastructure Program funding, and is currently in the design phase. The Lower Arroyo Park Stormwater Infiltration Basin Facility #2 is the second of these five projects, and seeks to enhance water supply by creating opportunities for groundwater recharge through infiltration. It aims to provide additional community benefits by improving park space and promoting drought-tolerant, native landscaping. To achieve these goals, the project will involve the installation of an innovative underground infiltration system that will capture and treat stormwater runoff and dry weather flows along the Arroyo Seco. The result will be a significant reduction in the amount of untreated water that enters local waterways, improving water quality and protecting the natural environment. The project will also include enhancements to the park and golf course, such as upgrades to the soccer fields and new walking paths. Informative signage will be added to help visitors understand the importance of sustainable water management practices, and the use of drought-tolerant, native landscaping will provide a beautiful and sustainable backdrop for the park.

The Arroyo Seco Projects encompass a collection of five capital improvements spanning the Arroyo Seco region in South Pasadena (see below image). The five projects, including the Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project are identified in the City’s One Water 2050
Plan, which is the water, sewer, and
stormwater 30-year master planning
document developed by the City.

Project 1 is a collaborative effort
between the City of South Pasadena
(South Pasadena) and the City of
Pasadena (Pasadena) aimed to
redirect the wet and dry weather
drainage of the Pasadena and South
Pasadena areas located north of
Arroyo Park and San Pascual Stables
to a purpose-built wetland. This project
is also referred to as the Arroyo Seco
Reuse Water Project. By harnessing
the captured water for park irrigation,
this initiative not only showcases the
power of sustainable design but also
reduces water waste in a region that is
often drought-prone. South Pasadena
and Pasadena received a combined multijurisdictional grant funding known as Urban Counties Per Capita Grant Program of $3.5 Million from the State of California, Department of Parks and Recreation for the Arroyo Seco Water Reuse project, as well as an award of $4.8 Million from the SCWP for regional infrastructure projects. Both cities entered into a Memorandum of Understanding and collaborated on a joint application to (1) Constructed Wetlands, (2) Infiltration Basin and Park Improvements, (3) Golf Course
Constructed Wetlands, (4) Driving Range Infiltration
Basin, & (5) Nature Park Wetland
14 - 3
Caltrans Stormwater Funding and Cooperative Implementation Agreement June 7, 2023

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construct the man-made wetlands and related infrastructure to divert a portion of runoff from the Arroyo Seco for passive treatment, storage, and reuse. The total funding of $8.3 Million was awarded for the multijurisdictional effort, covering both pre-construction and construction costs. South Pasadena hosted a Community Open House on April 27th, to share conceptual images of the project and provide information on the latest developments. The project has completed 90% of the design work, and is expected to be under construction in 2024.

Project 2 will redirect the wet and dry weather drainage of a 166-acre watershed in the Pasadena and South Pasadena regions located north of the Arroyo Seco Parkway State Route 110 to an innovative underground detention basin. This infiltration basin will capture the excess water and repurpose it for irrigation in the park, thereby curbing water wastage and mitigating the effects of drought. It also aims to enhance the area's recreational spaces, with the existing baseball and soccer field slated for a revamp. In keeping with the project's commitment to sustainability, native trees and vegetation will line the perimeter of the undertaking. This approach fosters a thriving ecosystem, providing habitat for local wildlife while also improving the surrounding air quality. The below images provide a detailed close-up of the precise location of the Facility #2 Project.

Facility #3, #4, and #5 Projects are not included in this CIA with Caltrans. City staff will continue to pursue additional funding opportunities to finance and develop these projects in the future.

Analysis
In late 2022, staff approached Caltrans to discuss a financial partnership in the Facility #2 Project, as Caltrans is also subject to stormwater compliance requirements, and owns property within the watershed of the Facility #2 Project. The Caltrans NPDES permit allows and encourages Caltrans to partner with municipalities by providing funding for Aerial View and Diagram of the South Arroyo Field & Proposed Location of Facility 2 Project 14 - 4
Caltrans Stormwater Funding and Cooperative Implementation Agreement June 7, 2023

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stormwater quality treatment facilities that address stormwater runoff from Caltrans operated highways and roads, and comply with the Clean Water Act requirements.

In 2022, staff submitted a funding application to the SCWP for regional infrastructure projects to fund planning, design, and construction of Facilities #2, #3, #4, and #5 (as described in this staff report), requesting approximately $34 Million. The application received a passing score to move onto funding consideration by the ULAR Watershed Area Steering Committee (WASC), however, like many other agencies’ competitive applications, was not selected for funding. City staff are planning to resubmit the Facility #2 Project for the 2023 funding cycle, and with approval of this item, will be able to demonstrate a 40% funding match from Caltrans. The commitment of $3,114,686 in supplementary funding from Caltrans will provide a significant advantage to the City of South Pasadena in its request for the remaining $4,672,027 from the SCWP.

To receive these Caltrans grant funds, the City is required to enter into a CIA with Caltrans. Caltrans plans on providing State Highway Account (SHA) funding. The SHA is a dedicated fund established by the State of California to finance the construction, maintenance, and operation of the state highway system, which includes highways, bridges, and other transportation infrastructure. SHA funding is generated from various sources, including state and federal fuel taxes, vehicle registration fees, and other transportation-related revenues. These funds are allocated by Caltrans to support a wide range of activities related to the planning, design, construction, operation, and maintenance of California's state highway system. SHA funding is typically used for transportation projects that are prioritized based on state transportation goals and objectives, as well as regional and local transportation needs. These projects may include highway construction and expansion, bridge repairs and replacements, roadway maintenance, traffic management, safety improvements, and other transportation-related initiatives. Other cities (e.g., Culver City) have successfully utilized this type of funding for their stormwater compliance projects.

A template of the Cooperative Implementation Agreement is included in Attachment 1.

Generally, the City will be responsible for the management, environmental review, engineering and geotechnical assessments, design, construction, maintenance, and operations of the Project. Costs are reimbursed to the City based on actual allowable costs after the effective date of the agreement, and the agreement defines the required invoicing and progress reporting procedure.

Both the City and Caltrans are working to finalize the specific costs listed in the agreement (see City/Agency and Caltrans inputs in Attachment 2) based on an evaluation of the stormwater pollutant load reductions and percent share of load reduction credits for Caltrans and South Pasadena or Pasadena (non-Caltrans) areas. Water from the Arroyo Seco Parkway State Route 110 – under the responsibility of Caltrans –contributes stormwater to the watershed being addressed through Project 2. The June 22, 2022 Caltrans NPDES permit allows Caltrans to fund beyond the Department’s right of way and can seek pollutant waste load reduction TMDL compliance credit outside the 14 - 5
Caltrans Stormwater Funding and Cooperative Implementation Agreement June 7, 2023

Page 6 of 6 ends

Department’s right of way. This allows Caltrans to provide funding to the City’s projects and in return, receive compliance credits from the City. Based on a standardized method of deriving high-level probable construction costs, the estimated total planning, design, and construction cost for the Facility #2 Project is $7,786,713. The City is requesting that Caltrans contribute $3,114,686 (40%) to the project, and can therefore seek 40% of the stormwater load reduction credit from that project, proportional to the funding.

Fiscal Impact
If the Project receives adequate funding, the estimated costs related to the planning, design, and construction of the Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project are $7,786,713. Though the project is listed in the City’s Capital Improvement Program, there is currently no City funding allocated to the project, and no funding is being requested at this time. However, the commitment of $3,114,686 in supplementary funding from Caltrans will provide a significant advantage to the City of South Pasadena in its request for the remaining $4,672,027 from the SCWP.

Key Performance Indicators and Strategic Plan
This item is in line with the Strategic Plan Goal #4 to Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs, specifically the implementation of the Integrated Water Resources Management Plan, also referred to as the One Water 2050 Plan, to address ongoing aging infrastructure challenges, operational and supply sources, financial strategies, and a drought proof the City. The Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project is included in the One Water 2050 Plan.

Environmental Analysis
Environmental impact assessments for the Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project are to be conducted by the City of South Pasadena if the project receives adequate funding to move forward. Approval of this CIA provides a significant advantage to the City to obtain necessary funding, however it does not fully fund the project. The Facility #2 Project will need further authorizations by City Council in order to be designed and constructed.

Public Notification
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment

1. Resolution

2. Cooperative Implementation Agreement Template
14 - 6
ATTACHMENT 1
Resolution
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RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, TO ENTER INTO A

COOPERATIVE IMPLEMENTATION AGREEMENT WITH

CALTRANS TO RECEIVE GRANT FUNDS TO CONSTRUCT THE

LOWER ARROYO PARK STORMWATER INFILTRATION BASIN
FACILITY #2 PROJECT.

WHEREAS, The Arroyo Seco Channel is located in the Upper Los Angeles River (ULAR) Watershed Area, in the midwestern portion of Los Angeles County, and is subject to Total Maximum Daily Load (TMDL) limits addressed by the ULAR Enhanced Watershed Management Plan (EWMP) and approved by the Los Angeles Regional Water Quality Control Board (LARWQCB), State Water Quality Control Board (SWQCB) and U.S. Environmental Protection Agency. The EWMP was created to help Los Angeles County achieve compliance with the Municipal Separate Storm Sewer System (MS4) Permit; and
WHEREAS, The water quality of the Arroyo Seco Channel is impaired and exceeds the TMDL limits for dry and wet weather bacteria, metals (including zinc and copper), and trash. Downstream of the Project site, the Los Angeles River also shares the same impairments and TMDLs as the Arroyo Seco Channel, while the harbor at the Los Angeles River estuary is impaired by toxic chemicals; and WHEREAS, the Lower Arroyo Park Stormwater Infiltration Basin Facility #2 Project is a proposed underground infiltration installation that would be located in the southern portion of South Pasadena’s Arroyo Park. As the Project would divert water from and discharge into the Arroyo Seco Channel, the objectives of the treatment facilities will be to improve water quality and assist in meeting the ULAR EWMP watershed’s TMDL goals; and
WHEREAS, the City's Facility #2 Project will address stormwater quality through the diversion of stormwater runoff from a 166-acre watershed in South Pasadena and Pasadena that currently flows to the Arroyo Seco Channel and continues to the Upper Los Angeles River; and
WHEREAS, the State of California Department of Transportation (Caltrans) owns property that is in this watershed and stormwater from it will flow into the Facility #2 Project; and
WHEREAS, pursuant to California Streets and Highways Code Sections 114 and 130, Caltrans may enter into a Cooperative Implementation Agreement with cities for improvements to the State Hghway System as a watershed stakeholder within a city’s jurisdiction; and
14 - 9
Resolution No. ____
WHEREAS, Caltrans has agreed to contribute an amount not to exceed $3,114,685 to the City to construct the Facility #2 Project, which are estimated at $7,786,713, within the regional area under the jurisdiction of the City to comply with the Total Maximum Daly Load (TMDL).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the above recitals are all true and correct.

SECTION 2. That the City Council agrees to enter into a Cooperative Implementation Agreement with Caltrans to receive grant funds from Caltrans to construct the Lower Arroyo Park Stormwater Infilitration Basin Facility #2 Project, subject to approval by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to conduct all negotiations, and to execute and submit all documents including, but not limited to, agreements, amendments, payment requests and so forth which may be necessary for or may be required by Caltrans.

SECTION 4. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 7th day of June, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Andrew L. Jared, City Attorney 14 - 10
ATTACHMENT 2
Cooperative Implementation Agreement Template
14 - 11

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[AGENCY INPUT] [AGENCY name]
[CALTRANS INPUT] CIA No. D43CIAxx0001

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COOPERATIVE IMPLEMENTATION AGREEMENT
THIS AGREEMENT, ENTERED INTO EFFECTIVE ON [Month, Day, Year], (the EFFECTIVE DATE) is between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS and the [local government name], a body politic and a municipal corporation (chartered City) of the State of California, referred to herein as AGENCY. CALTRANS and AGENCY are together referred to as PARTIES.

RECITALS

1. CALTRANS and AGENCY, pursuant to California Streets and Highways Code (SHC) Sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to the State Highway System (SHS) as a watershed stakeholder within AGENCY’s jurisdiction.

2. As per Attachment D of the Caltrans National Pollutant Discharge Elimination Permit Order 2022-XXXX-DWQ (NPDES Permit), Section 5.1 and/or Attachment E, Section 3 of the NPDES Permit, CALTRANS and AGENCY may collaboratively implement the NPDES Permit requirements as they have been identified as stakeholders in the Total Maximum Daily Load (TMDL) or contain Significant Trash Generating Areas (STGA) for [facility name/location] (hereinafter referred to as “PROJECT”). CALTRANS has agreed to contribute an amount not to exceed [amount in English] Dollars ([$X,XXX,XXX]) to AGENCY for AGENCY to construct the PROJECT, within the regional area under the jurisdiction of AGENCY to comply with the TMDL or to treat STGAs. The NPDES Permit (including Attachments D and E) is located at:
www.waterboards.ca.gov/water_issues/programs/stormwater/caltrans.html

3. AGENCY has agreed to implement the PROJECT subject to the terms and conditions of this Agreement including all documents attached hereto that are incorporated herein and hereby made a part of this Agreement (collectively referred to as the AGREEMENT).

4. AGENCY will be responsible for all management, maintenance and operations, including costs of the constructed PROJECT.

5. For NPDES Permit compliance, CALTRANS will claim [XX] percentage of PROJECT pollutant waste load reductions granted by the [RWQCB region] Regional Water Quality Control Board for the PROJECT equal to the percentage of total PROJECT cost contributed by CALTRANS or the waste load allocation assigned to CALTRANS for the PROJECT watershed, whichever is less. CALTRANS intends to use the PROJECT waste load reductions to demonstrate equivalent load reductions required to meet its TMDL waste load allocations.

6. Cooperative implementation has the following advantages: cooperative implementation (i) allows for water quality improvement projects off the ROW, at locations that may otherwise have space, access, or safety limitations within the ROW; (ii) provides for the involvement of local watershed partners who have an interest and expertise in the best way to protect, manage, and enhance water quality in the watershed; (iii) allows for implementation of Best Management Practices (BMPs) and other creative solutions not 14 - 13
-
....
[AGENCY INPUT] [AGENCY name]
[CALTRANS INPUT] CIA No. D43CIAxx0001

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South Pasadena City CouncilJune 7, 2023

South Pasadena City Council
June 7, 2023