South Pasadena City Council
November 15, 2023

City Manager
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 11/7/2022
11/8/2022
Armine Chaparyan
11/8/2022
10 - 25
TO EFFECTUATE THIS AGREEMENT, the paiiies have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pasadena
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Attest:

By: F"~~. CHC
Desiree Jimenez, Chief City Clerk
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Approved as to form:
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Andrew Jared, City Attorney
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"Consultant"
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Master On-Call Professional Services Agreement- Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 26

EXHIBIT A
"Scope of Services"
Consultant: Willdan Engineering
Civil Design Engineering Services
a. Perform civil engineering services signed and stamped by a registered Professional Civil Engineer in the State of California, for the stated services on an "on-call as needed" basis for various civil engineering projects in the public right-of-way such as street, water, sewer, storm drain, streetlight, buildings and facilities, parks or other projects as assigned by the City. b. Perform design work for repair, rehabilitation, or other related street improvements, including plan preparation, geometric design, drainage design, pavement delineation, surveying, stormwater pollution prevention plan (SWPPP), and signage and striping plans for street, highways, minor structures, and other public infrastructure.
c. Provide design services for City projects to prepare plans and specifications for City projects, including but not limited to streets, buildings and facilities, trails, landscaping, park design, traffic signal installations or modifications, water systems, storm drain and sewer improvements, upgrades, modifications, extensions, repair or rehabilitation, and other related improvements. d. Prepare project technical provisions and detailed cost estimates. e. Provide engineering support services construction assistance. f. See also: (5) Public Works and Development Land Use, Subdivision Control, Map and Plan Check Services, (6) Traffic/Transportation Engineering Services, (9) Computer Aided Drafting (CAD) Design Services, and (11) Program & Project Management Services.

Landscape and Irrigation Design Services
a. Perfonn landscape design services including planting, irrigation and hardscape design and cost estimation, inspection, and project management, as well as synthetic turf design, along streets, highways, public parks, and recreation areas, in accordance with City's Water Efficiency/Conservation ordinances and other applicable laws.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 27
Public Works and Development Land Use, Subdivision Control, Map and Plan Check Services
a. Coordinate the intake and processing of development project plans, specifications, tentative maps, final maps, land use applications, and other development related submittals, and review for completeness. b. Manage, coordinate, and schedule with City staff, consultants, utilities, and private and public entities to perform required reviews. c. Review, assess, document, and organize all existing active development projects by location, project type, and project status. d. Review, check and make recommendations regarding land use applications. e. Perform review of parcel maps, tract maps, tentative maps, final maps, easements, lot line adjustments, and parcel mergers.
f. Perform review of studies and reports such as sewer, drainage, and Water Quality Management Plans (WQMP) utilizing commonly used software programs and Los Angeles County Hydrology and Local Drainage Manuals. g. Perform mapping and prepare legal descriptions for right-of-way acquisitions, easements, and vacations.
h. Perform review of engineering quantity estimates and costs, rough and precise grading improvement plans, erosion control, geological and geotechnical reports, storm drain improvement plans, hydrology and hydraulics repo1ts, landscape plans, federally and state mandated reports required under National Pollutant Discharge Elimination System (NPDES) and Air Quality Management District (AQMD) guidelines, utility plans, (including domestic and sanitary sewer improvements), street improvement plans, signing and striping plans, traffic signal plans, and traffic studies and reports.

1. Review tentative maps and other developments and provide recommendations related to engineering and water pollution reduction.

J. Review plans for consistency with other planned developments. k. Prepare plan check comments in concise and understandable manner.

I. Recommend, draft, and issue conditions of approval and plan reviews for development, including off-site improvements and financial obligations. m. Application of requirements related to the City's Southwest Monterey Hills Construction Regulations.
n. Establish bond amounts, determine financial obligations and other development fees within the proper sequence of development reviews; Master On-Call Professional Services Agreement - Consultant Services

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o. Perform additional functions, including, but not limited to, the preparation of general correspondence and staff reports, and coordination with developers, engineers, staff, and the general public related to the engineering review of private developments.
p. Assist with development of engineering design standards and guidelines to assist with the plan checking process
q. Prepare Staff reports for City Council, and attend City Council and other city meetings as required.
r. Prepare and update policies and procedures for land development project reviews.
s. Provide public works and development land use, subdivision control, map and plan check services signing and stamping by a registered Professional Civil Engineer in the State of California.

Traffic/Transportation Engineering Services
a. Provide consulting services related to parking management, traffic counts, traffic modeling, signal timing, development and review of traffic studies, development and review of traffic impact analysis reports (utilizing City's traffic impact analysis methodology), and preparation of reports and/or scopes of work.
b. Provide consulting services related to development and review of level of service (LOS) analyses and vehicle miles traveled (VMT) analyses. c. Provide consulting services related to engineering studies of traffic conditions, pedestrian characteristics, and physical characteristics related to the installation of a traffic control signals or other traffic/pedestrian devices. d. Provide traffic engineering and transportation design support for the preparation of preliminary and final plans and specifications for all types of traffic and intelligent transportation system (ITS) projects, signed and stamped by a registered Professional Traffic Engineer or Civil Engineer in the State of California, including but not limited to: traffic signals (LED displays, mast ann designs, etc.), vehicle detection system (video, loop, microwave, radar, ultrasonic, etc.), interconnect systems (hardware, phone, cellular phone, spread spectrum, radio, etc.), pavement markings (tape, thermoplastic, water based, etc.), sign and sign support systems (wood, metal and composite systems), intelligent transportation systems devices (variable message boards, closed circuit television, fiber optics and other communications media etc.), intersection designs (simple lane additions, signalizations, continuous flow Master On-Call Professional Services Agreement - Consultant Services Page20 of45
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 29
intersections, diverging diamonds, and round-a-bouts), preliminary surveys for designs, sign layouts, guardrail designs, roadway re-striping and roadway design, calculation of quantities and estimates for plans, fiber optic networking drawings and fiber optics splicing plans, ITS Network plans for interconnection to Traffic Management Centers, and ITS Network Support Plans. e. Prepare construction and maintenance related signing plans and schedules. f. Conduct accident analyses needed for consideration of safety measures in the designs and planning of transportation projects.
g. Perform individual signal timing plans, corridor signal timing progression plans and optimization plans.
h. Provide miscellaneous services regarding traffic operations to assist with the City's day to day operations, including advisement and recommendations on traffic and transportation related matters.
i. Develop conceptual phased construction plans considering geometric design, capacity analysis, construction signing, temporary guide signing, temporary pavement markings, temporary signal design, and optimization of traffic flow.

J. Prepare freeway guide signing plans consistent with the Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) and the City's policies. Prepare sign bridge plans, specialized sign support details, sign plans and sign layouts.
k. Provide railroad crossing design and coordination services. l. Provide technical assistance and reports related to traffic engineering and ITS issues, including assisting the City in procuring ITS
telecommunications/network related hardware, software and pertinent materials.
m. Develop plans and specifications for City ITS and telecommunications/network related projects or tasks including developing network, software and hardware design and procurement, fiber assignments, fiber design and all pertinent studies, reports, drawings, diagrams, specifications, and manuals both in hard and electronic formats.
n. Provide corridor-planning analysis for future fiber optic backbone implementations including determining future node points for ITS elements, number of fiber strands required for future implementations, and best practices to facilitate private/public partnerships to build the fiber backbone.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 30
o. Train City personnel on use of specialized traffic, transportation engineering and telecommunications/network related software in addition to any training requested.
p. Provide structural inspection and report of Traffic Signal poles and mast anns, ITS structures and sign structures.
q. Provide construction management, inspection and completion of appropriate City documents as required, including ITS construction and field management. r. Conduct traffic signal and traffic device needs studies and develop reports, related to speed, progression, congestion, incidents, removal of vehicles, etc. s. Conduct vehicular and pedestrian/bicyclist traffic volume count studies and develop reports as needed for design and operations analysis. t. Collect, analyze, and summarize transportation related field observations and data from reporting sources, including but not limited to City collision/incident data, California Statewide Integrated Traffic Records System (SWITRS), etc. u. Conduct traffic signal warrant analyses and develop reports. v. Provide technical support and training on various travel demand and traffic operations models including, but not limited to VISSIM, CORSIM, SYNCHRO, and HCS.
w. Provide Active Transportation Program consulting and design services that promote pedestrian, biking/cycling, and transit travel, placemaking, sustainability, community economic benefits, and promote healthy lifestyles. x. Provide transportation modeling services, including level of service (LOS), vehicle miles traveled (VMT), and other progressive modeling techniques. y. Provide consulting service on street and transportation design, transportation networks, placemaking, modeling, transit, and other transportation related concepts.
z. Provide traffic and transportation public engagement and outreach services.

Attend meetings as instructed, prepare visual aids for meetings as needed, and prepare letters of correspondence and meeting minutes.

Pavement, Sidewalk, and Curb & Gutter Management
a. Provide pavement, sidewalk, and curb & gutter assessment and data verification services, including data review, surveying, and observation of condition, distress and defects, and physical characteristics.

Master On-Call Professional Services Agreement - Consultant Services

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b. Provide field data collection services and reporting, including but not limited to pavement, sidewalk, and curb & gutter section limits, sample test areas, street names, street ranking (local, arterial, collector, etc.), lanes numbers, surface type, current and historical Pavement Condition Index (PCI), PCI variance, segment dimensions, and observations of standing water, inverted crowns, steep streets, or other observed environmental issues, as well as associated transportation data from supporting documentation ( e.g. average daily trip volumes, etc.).
c. Provide consulting services for pavement, sidewalk, and curb & gutter database software application integration and database development. d. Provide assistance in the implementation of pavement, sidewalk, and curb & gutter asset management systems, geographic information systems (GIS), and training.
e. Provide pavement, sidewalk, and curb & gutter program maintenance and budgeting recommendations, including development of cost-effective preventative maintenance, repair and rehabilitation strategies, forecasted costs, assessment and review of the City's pavement, sidewalk, and curb & gutter Capital Improvement Program (CIP), pavement, sidewalk, and curb & gutter service level, cost vs. benefit scenarios, utility project CIP synchronization (water, sewer, etc.), budgetary recommendations related to LA County Metro guidelines, and future routine maintenance needs based on projected deterioration rates.

Geographic Information Systems (GIS) Support Services
a. Maintain and edit GIS datasets/layers.
b. Create new datasets and GIS maps.
c. Create, update, and print GIS maps
d. Assist City with in house production of map documents. e. Advise the City on matters relating to GIS projects and software. f. Maintain and keep records of GIS-related software and software licenses. g. Create, customize, and maintain GIS related web pages. h. Create, customize, and maintain databases.

1. Work with Los Angeles County to acquire GIS and Assessor updates. j. Print large format maps.
k. Obtain GIS data as needed from other sources.

Master On-Call Professional Services Agreement - Consultant Services

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I. Provide customized solutions for special projects as requested. m. Providing GIS technical assistance and training to staff.

Computer Aided Drafting (CAD) Design Services
a. Develop concept designs.
b. Prepare construction documents including plans, specifications, and estimates. c. Assist with required state and federal documentation for design work associated with state or federal funded construction projects.
d. Provide plan check and/or peer review per City standard details and specifications.
e. Prepare project drawings in CAD.
f. Provide constructability reviews.
g. Provide construction services.
h. Anticipated project types include, but not limited: street improvement projects, bike and pedestrian facilities (bike lanes, pedestrian paths, multipurpose trails), preliminary engineering in support of grant applications, traffic related projects including traffic signal design, signage and marking, MUTCD compliance, street light design, drainage Improvement projects: alternate drainage, reclaimed water pipeline, recycled water related planning and design, etc., intersection modifications, and sidewalk improvement projects (ADA compliance).

Program, Project, & Grant Management Services
a. Assist City staff in scoping, developing, and scheduling capital projects. b. Assist City staff in selecting design consultants using the City's quality based selection process.
c. Assist City in completing procurement requirements in accordance with City policies and procedures, as well as local, state, and federal regulations. d. Manage the City's design consultants including but not limited to: providing coordination with Public Works staff, other City departments, agencies, utilities and community as required, monitoring budget and schedule, conducting community outreach as required, and serving as the City's project manager in all aspects of the design process.
e. Perform constructability reviews.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 33
f. Coordinate the preparation of final plans specifications, cost estimate and bid package.
g. Attend City Council and Commission meetings.
h. Attend staff and community meetings.

1. Analyze City's needs and prepare short and long-term CIP recommendations.

J. Review and comment on planning programs and land development controls. k. Recommend regulations and ordinances pertaining to engineering matters. l. Provide advice and recommendations regarding public works activities. m. Advise the City as to funding availabilities and, when directed, initiate and prepare funding applications.
n. Assist in the preparation of the City's operational budget and Capital Improvement Program (CIP) projects budget.
o. Provide engineering support services under the direction of the City's Director of Public Works/City Engineer.
p. Coordinate with other agencies, the public, and utility companies on engineering matters.
q. Provide grant administration coordination with the awarding agency, ensuring compliance with grant requirements, preparing final reports, and participating in audits, if required.
r. Provide benefit-cost ratio input data, calculations, spreadsheets, workbooks, outputs, and analyses of results to support local, state, and federal grant applications, including but not limited to funding sources from: Federal Emergency Management Agency (FEMA), U.S. Department of Transportation (DOT), Infrastructure for Rebuilding America (INFRA), CA Senate Bill 1 (SB 1 ), Local Partnership Program (LPP), Trade Corridor Enhancement Program {TCEP), Active Transportation Program (ATP), Rebuilding American Infrastructure with Sustainability and Equity (RAISE), Highway Safety Improvement Program (HSIP), Bicycle Transportation Account {BTA), Community Development Block Grant (CDBG), Mobile Source Reduction Committee (MSRC), Los Angeles County Metropolitan Transportation Authority (LACMTA), Metropolitan Water Distrcit (MWD), and San Gabriel Valley Council of Governments (SGVCOG).
s. Provide grant writing and management support services, including, but not limited to: reviewing existing program materials, meeting with City staff, understanding City's goals, services, plans, and needs, researching and identify funding sources matching the needs of the City, developing funding strategies Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 34
and prioritized solicitation schedules, reviewing grant application guidelines, managing grant application process, preparing financial and project performance reports to satisfy grant program requirements, and providing guidance and advice to staff on grant laws and requirements. t. Author and submit grant applications, and provide other grant administration and management tasks as required by the City.
u. Review, prepare and monitor funding reimbursement requests for assigned agreements, and prepare close out reports and grant audit files as requested. v. Provide consulting services and support associated with Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Procedures (LPPs).
w. Provide consulting and advisement services on state and federal prevailing wage regulations and requirements and regulations associated with Equal Employment Opportunity, Affirmative Action, Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women's Business Enterprise (WBE), and Section 3 Programs.
x. Perform Disadvantage Business Enterprise (DBE) calculations and reporting.

Environmental Consulting and Document Services
a. Provide consulting and document development services for environmental feasibility studies, CEQA & NEPA documents, development applications, mitigation monitoring preparation and compliance.
b. Provide agency coordination, team management, quality assurance reviews, and public engagement and outreach.
c. Provide complete environmental planning and document preparation in accordance with CEQA and NEPA requirements, special studies such as but not limited to noise, socioeconomic, biological, cultural, air quality, Phase I site assessments, hazardous waste, archaeological, historical, and tribal consultation, as needed on a project specific basis as required by the City and/or Caltrans. Typical project to include CIP projects, road widening, new construction, rehabilitation projects, storm drain, signal installations, reservoirs, booster stations, projects in Caltrans right-of-way, and water and sewer installations.
d. Provide environmental document development services including but not limited to preparation of: maps for environmental evaluation, public and agency scoping, noise studies, noise abatement reports, air quality studies and reports, Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 35
initial site assessments, natural environmental study reports, cultural resource studies, potential effect identification reports, Native American consultation reports, visual/aesthetic evaluation reports, community impacts assessment reports, climate change analysis/assessment reports, cumulative impacts analysis reports, location hydraulic/flood plain reports, paleontology studies, draft environmental documents, responses to review comments, final environmental documents, and environmental commitments records.

Sustainability, Electrical, Solar, and Energy Design and Assessment Services a. Provide consulting services in energy conservation measures. b. Provide consulting services on heating ventilation & air conditioning (HV AC) system optimization, retrofit, upgrade or replacement.
c. Provide consulting services on interior and exterior lighting retrofit or replacement.
d. Provide consulting services on outside, street, and area lighting retrofit or replacement.
e. Provide consulting services on open standards wireless platform and applications to control, dim, monitor, and help maintain street lighting LED retrofit investments, and enable a platform for future City applications such as parking, automated meter reading, charging stations, traffic, etc. f. Provide consulting services Building Automation System (BAS) installation, upgrade, or expansion leveraging existing technology.
g. Provide consulting services building envelope upgrades. h. Provide consulting services infrastructure improvements that reduce energy and/or reduce operating costs.

1. Provide consulting services on project, design, installation, purchase, and construction financing sources and solutions.

J. Provide consulting services on elect1ical vehicle (EV) and EV charging solutions, including, but not limited to, use and site assessment, rebate and financial planning, owner agreements, EV purchase and use, EV supply equipment (EVSE) purchase and installation.
k. Provide consulting services on EV charging infrastructure design, equipment selection, installation, construction, operation, maintenance, network infrastructure, equipment applications, mobile applications, payment gateways, administration, power management, energy rate requirements and selection, station management, customer management, site management, driver management, radio-frequency identification (RFID) fob management, access control roles, pricing management, and EV fleet management.

1. Analyze energy interval data, examine load profiles and seasonal variations to Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 36
identify potential storage capacity and energy values.
m. Analyze potential load impacts from EV charging, and provide recommendations.
n. Develop solar modeling and rendering using a software (e.g. Helioscope), and build energy model to test and evaluate scenarios, pricing, storage amounts, and rate options.
o. Provide site assessment services verifying solar array, meter, and backup battery storage locations, assessing shading construction impacts, switchgear and other solar, electrical and/or battery backup equipment. p. Provide other training, remote monitoring services, or other related support services.
q. Perform comprehensive investment-grade audits of City facilities and infrastructure, identifying and analyzing all opportunities for water and energy cost savings, including, but not limited to, buildings, parks, water facilities, and city-owned streetlights.
r. Perform comprehensive feasibility analyses of distributed generation opportunities for City facilities, including solar photovoltaics (PV) and solar arrays, and any other economically and environmentally viable distributed generation (DG) solutions.
s. Analyze and report on energy efficiency (electricity and natural gas) and water usage at all City facilities, providing an analysis of building systems, equipment, operations, and operational procedures for optimal performance, include the following thorough assessments: existing equipment; equipment replacement, repair, or rehabilitation; potential alternative processes; proposed energy and water efficiency and conservation projects; equipment controls; lighting (internal/external for buildings/parks and remaining non-LED street lights); HV AC equipment; well equipment; automation; space utilization and programming; pumps; non-computerized irrigation systems controllers; building envelope performance with evaluation for cooling/heat gain or loss, transmission and leakage, and solar potential, alternative fuel sources, and identifying facility or occupancy changes that could affect energy/water use. t. Review historical data of existing energy usage, meet with the facilities' staff, tour the facilities, and identify all major lighting, HV AC equipment and systems, determining occupancy schedules, energy use patterns, etc. u. Prepare reports, present findings and address questions for City and at public meetings.

Construction Management, Administration, and Monitoring Services a. Provide services from a construction manager with a minimum of five (5) years of experience managing public works construction and private construction, including construction of streets, sidewalks, curb and gutter, underground and Master On-Call Professional Services Agreement - Consultant Services

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aboveground utilities, storm drains, buildings, and other projects. b. Provide services from a resident engineer by a registered Professional Civil Engineer in the State of California, for the stated services on an "on-call as needed" basis for various civil engineering projects as assigned by the City. c. Provide complete construction management, construction administration, inspection services and labor compliance for Capital Improvement Program (CIP) projects and private land development projects, including but not limited to project scheduling, project controls, project management, collaboration and claims resolution, daily reports and capturing photos, Contractor's labor force compliance monitoring, inspection/monitoring of traffic control procedures and traffic control plan, conducting progress meetings and preparing meeting minutes, coordinating with agencies and stakeholders, monitoring the project schedule, verifying quantities, and assuring quality control, and site safety. d. Maintain complete and accurate project records, including monthly progress pay estimates, daily construction reports, extra work reports, contract change orders, labor and equipment records, correspondence, personnel records, records verifying stom1water pollution prevention plan (SWPPP) compliance, processing submittals of requests for information (RFis), weekly statement of working days, change orders, punch-lists, and as-builts. e. Maintain compliance of project records in compliance with the Caltrans manual, safety-related activities, implementing security procedures, coordinating survey and materials testing, as well as processing control documents, submittals, RFis, weekly statement of working days, change orders, work change directives, , and compliance with NPDES and Caltrans encroachment permit requirements, if required
f. Attend pre-construction meetings, project progress meetings, and provide assistance in responding to all questions in timely manner. g. Assist City in conducting and coordinating field meetings with contractors and act as the City's liaison for coordination and communication with other agencies, engineers, and architects as needed. Coordinate with design engineers and project managers on design issues encountered during construction.
h. Review project contract documents and perform constructability reviews.

1. Review contractor's submittals in accordance with the requirements of project specifications and the City's requirements prior to final approval.

J. Review, negotiate, process and monitor contract change orders with the City's approval. Review extra work invoices.
k. Review and respond to RFis in a timely manner.

I. Comply with grant requirements for local, state, and federal funded projects. m. Provide labor compliance monitoring.
n. Provide construction inspection and quality control services.

Master On-Call Professional Services Agreement - Consultant Services

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o. Provide construction material testing and compaction testing. p. Developing solutions to problems identified in the field with City approval. q. Maintain all records and meet reporting requirements. r. Provide community outreach and public outreach services as required. s. Provide project status and overall condition of construction projects, including cost, budget, and schedule.
t. Identify and issue notice to contractor of safety concerns and violations. u. Review and approve punch lists.
v. Participate and assist in conducting final inspection, testing and release of facilities.
w. Review and approve record drawings at project completion. x. Assist in preparation of daily pay estimates in accordance with the inspection daily report, and assist in preparation of contractors monthly pay estimates. y. Report all unresolved issues and potential claims to the City's representative in writing on a daily basis.
z. Other construction management duties as necessary to support City projects in construction.

Inspection Services
a. Provide inspection services from an inspector with a minimum of five (5) years of experience inspecting public works construction and private construction, including construction inspection of streets, sidewalks, curb and gutter, underground and aboveground utilities, storm drains, buildings, and other projects.
b. Review plans and specifications, and provide construction inspection/ observations for development projects related to the public right-of-way. c. Observe construction of improvements by developers and/or contractors and make recommendations regarding completion and acceptance of the work. d. Provide construction observations associated with work performed by developers on City streets, medians, slopes, parks, and other areas to ensure compliance with approved plans, specifications, permits, and City guidelines and standards.
e. Inspect plants and trees and make recommendations on acceptance of the plant materials.
f. Inspect landscape and irrigation improvements for compliance with approved plans.
g. Ensure that materials and completed work comply with plans, specifications, and design criteria.

Master On-Call Professional Services Agreement - Consultant Services

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h. Provide inspection services from an inspector with a minimum of five (5) years of experience inspecting public and private construction, and certification as a Qualified Stormwater Practitioner (QSP).
r. Inspect and provide recommendations for the installed Best Management Practices (BMP) for water quality.

J. Inspect street and storm drain improvement for compliance with approved plans.
k. Inspect approved work and installed water quality measures.

1. Prepare general correspondence and daily construction inspection reports, and coordinate with developers, engineers, staff, and the public.

Labor Compliance Services
a. Conduct meetings with project team members to review and discuss the agreement implementation, project details and schedule, and requirements including but not limited to the specific labor standards and parameters for the project.
b. Review construction contract and bid specifications for compliance with state or federal requirements to ensure that all appropriate forms are included in bid package.
c. Provide contract and labor compliance documents and Federal Prevailing Wage Decision for the construction bid document.
d. Prepare the Request for Construction Bid Document Review, Bid Document Checklist and Matrix Roles and Responsibilities for submission to the Los Angeles County Community Development Commission (LACDC). Submit construction bid document to LACDC prior to advertisement of bid. e. Implement the Equal Employment Opportunity (EEO) and Section 3 Programs, if necessary.
f. Ensure that the most current Federal Wage Decision is used for the project by verifying the wage decisions and modifications prior to Bid Opening. g. Report any wage modifications, or other changes in requirements as they are issued. Provide City with revised Wage Decision to bid holders prior to Bid Opening as an Addendum, if necessary, and attend the Bid Opening. h. Verify contractor and subcontractor eligibility through the Federal System for Award Management, California State Contractors License Board, and California Department of Industrial Relations Public Works Contractor Registration.

1. Review Bid Proposal for contract and labor compliance documents and forms to be completed, signed and submitted by prime contractor.

J. Prepare Notice of Contract Award to the U.S. Department of Labor (DOL) and Master On-Call Professional Services Agreement - Consultant Services

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Agency Report of Contract Award (ARCA) for the LACDC.
k. Notify LACDC of pre-construction meeting at least ten (10) days prior to the meeting.
l. Prepare contract and labor compliance packets including posting requirements to distribute at the pre-construction meeting.
m. Participate in pre-construction conference to provide packets to prime contractor and subcontractors and inform prime contractor of prevailing wage and project reporting requirements.
n. Review Weekly Certified Payroll Reports including Statement of Compliance, Federal Apprenticeship Certifications, and Employee Authorization for Deductions.
o. Provide technical assistance to prime contractor for inquiries regarding Weekly Certified Payroll Reports and contract and labor compliance documents. p. Upon review of the Ce1tified Payroll Reports, notify prime contractor of any labor discrepancies or suspected violations and issue corrective actions in writing, if necessary.
q. Conduct and/or coordinate with City's construction management team/ inspector to perform employee interviews for ten percent (10%) of the workforce and verifying posting requirements at project site. r. Upon conducting employee interviews, identify violations and investigate complaints of employee underpayments, if necessary.
s. Prepare underpayment report and letter to contractor for all underpayments and corrective action, if necessary. Ensure employee restitution is paid. Prepare and submit the United States Department of Housing and Urban Development (HUD) 5.7 Labor Violations Report to LACDC.
t. Prepare and maintain contract and labor compliance files for LACDC and HUD monitoring.
u. Coordinate and paiticipate in LACDC labor compliance in-progress monitoring of the project.
v. Prepare and submit the Request for Final Project Review and Contractor Project File Review Checklist to LACDC. Prepare Subcontractor Project File Review Checklist, if necessary, and schedule and attend the Final Project Review. w. Prepare responses to LACDC monitoring letters and/or correspondence. x. Prepare Contract and Subcontractor Activity Report, Semi-Annual Labor Standards Enforcement Report and other LACDC and HUD reporting documents.
y. Obtain copies of the Progress Payment and Final Payment Waiver and Release of Forms for contract and compliance files, if necessary. z. Complete the Labor Standards Administration and Enforcement File.

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Material Testing and Geotechnical Engineering Services
a. Perfom1 sub-surface exploration and material testing in accordance with City standards and/or Caltrans standards for street, facility, and other capital improvements.
b. Conduct geotechnical examinations of selected sites, based on data and observations collected from soil boring(s), including an evaluation of subsurface conditions, soil classification and relevant attributes (moisture content, compressive strength, etc.), settlement, bearing capacity/ resistance, seismic considerations, and any other related concerns. c. Provide comprehensive geotechnical reports including calculations and analysis of the subsurface profile and its impact on the seismic stability and structural integrity of the reservoir.
d. Perform building materials testing including welding on structural steel elements in accordance with current building standards and provide geotechnical services for all projects.
e. Perform source inspection of miscellaneous items and fabricated products such as steel girders, concrete girders and welded sign structures used on the State highway system.
f. Review material submittals for compliance with project specifications and applicable standards and regulations.
g. Perform background review of sites based on published and unpublished groundwater and geologic information.
h. Provide preliminary evaluation of seismic hazards and design parameters using fault maps and current building code.

1. Provide field exploration including drilling, sampling, and logging of test borings.

J. Perform geologic field mapping.
k. Perform soil analysis, soil classification, and site-specific soil characterization. l. Provide recommendations on soil improvement.
m. Perform ground water investigation and control.
n. Provide design parameters for: Grading; Remedial measures; Shoring; Excavation; Backfill; Compaction; Slope stability; Soil bearing pressure; Foundation design, Lateral earth pressures for design of retaining walls; Groundwater dewatering
o. Provide settlement evaluation and analyze potential for expansion p. Provide soil corrosivity testing and analysis, Evaluate imported earth materials to be used for fill
q. Provide laboratory testing per City and Cal trans standards to determine maximum dry density and optimum moisture content for fill and backfill, and Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 42
sand equivalent of all bedding material.
r. Perform laboratory tests on pipe bedding material and aggregate base material to verify their compliance with the project specifications s. Evaluate over-excavation, backfill, and compaction procedures. t. Evaluate field procedures, progress, and testing results. u. Observe site grading and fill placements, including in-place soil density testing of compacted fill, optimum soil moisture density test and relative compaction per project specifications.
v. Provide foundation engineering and inspection for structures; Inspect and evaluate earth-retaining structures and excavations.
w. Perfonn sieve analysis; Determine R-value; Pavement inspection and testing including preparation of pavement structural section based upon laboratory Rvalue, sieve analysis, and sand equivalent testing; x. Perform concrete inspection and testing including air content and slump testing; Prepare standard test cylinders for concrete and provide laboratory compressive strength testing;
y. Attend meetings throughout the duration of the project as needed to provide technical advice on issues, project schedule, cost control and other related matters.
z. Prepare reports to include: description of field procedures, tabulation of daily field compaction test data, laboratory data, conclusions and recommendations.

Provide reports bearing the Registered Professional Engineer Seal with the signature and license number of the geotechnical engineer responsible for preparation of the report.

Stormwater, Flood Plain, and Hydrogeological Engineering Services a. Planning and design of water resources projects related but not limited to: the capture, retention and direct use of stormwater and smface water; groundwater recharge; multi-purpose watershed management facilities; low impact development (LID) measures; engineered wetlands for stonnwater treatment; landscaping that utilizes native and other plant species for stormwater treatment and carbon sequestration; and stream and upland habitat creation and restoration.
b. Engineering assistance with construction, monitoring, and operations and maintenance.
c. Engineering assistance with National Pollutant Discharge Elimination System (NPDES) related programs.
d. Preparation of hydrology and hydraulic analysis and reports. e. Preparation of Water Quality Management Plans (WQMP), Stormwater Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 43
Pollution Prevention Plans (SWPPP), or related NPDES documents/reports.

Building and Facility Assessment Services
g. Prepare comprehensive facility assessment studies that include survey, inspection, inventory of building components, assessment of the existing conditions, corrective recommendations, preventative maintenance recommendations, budget estimates and timeline for all corrective work and preventative maintenance for all City Facilities.
h. Assess and provide recommendations on building envelopes, including condition of the outer shell of the building including walls, doors, windows and roofs.

1. Assess and provide recommendations on structural integrity, including walls and foundations.
j. Assess and provide recommendations on interior walls, ceilings, signage, paint, wall coverings, flooring and casework.
k. Assess and provide recommendations on mechanical systems, HV AC, exhaust, ventilation and controls.
l. Assess and provide recommendations on electrical systems, both interior and exterior, including distribution and lighting.
m. Assess and provide recommendations on plumbing systems, both interior and exterior.
n. Assess and provide recommendations on elevator systems. o. Assess and provide recommendations on life safety and security systems, including adequacy of security for intended uses.
p. Assess and provide recommendations on Americans with Disabilities Act (ADA} Accessibility, both interior and exterior.
q. Assess and provide recommendations on preventative maintenance programs, requirements, or recommendations.
r. Assess and provide recommendations on sustainability components such as solar and alternative energy.
s. Assess and provide recommendations on space planning and present/future functional use of facilities.
t. Assess and provide recommendations on energy usage, perform energy audits. u. Provide recommendations for environmental abatement, including, but not limited to lead/asbestos.
v. Assess and provide recommendations on in accordance with the latest versions of the California Building Standards Code.
w. Assess and provide recommendations on in accordance with the requirements Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 44
of the Secretary of the Interior Design Standards and local Historic Preservation Guidelines.

Assessment District Services
a. Obtain all available information from the City regarding the district, including the current assessment databases, electronic map files from the City, a listing of projected expenditures and revenues and any additional information. Update the current database files with the latest Assessor's parcel numbers and land use infonnation.
b. Review district budgets and confirm schedule; attend the City Council meetings considering the Resolutions of Intention and the public hearing, and provide technical support and answer questions.
c. Prepare the assessment report setting the annual assessment rates for the next fiscal year based on budget estimates from City. Furnish electronic copies of the draft reports and preliminary assessment rolls for review and comment. d. Prepare assessment Rolls in electronic format, as required by the County Auditor-Controller for inclusion of assessments on the property tax bills.

Submit the rolls to the County and, after receipt of the County's exception report, make any required corrections.

Administrative Support Services
a. Provide clerical and secretarial support.
b. Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations and as directed.
c. Review correspondence for signatures from members of assigned staff.

Properly monitor and track correspondence as required. Distribute correspondence to all individuals in accordance with approved guidelines and processes.
d. Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments.
e. Plan, coordinate, and organize events for assigned staff. f. Secure necessary equipment (projector, computer, etc.) to conduct briefings. g. Operate equipment (projector, computer, etc.) as required. h. Take attendance at meetings as necessary.

1. Distribute meeting documents as necessary to participants.

J. Monitor a broad range of communication in order to make scheduling determinations and recommendations to assigned staff.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 45
k. Maintain daily schedule of assigned staff.

I. Have a thorough understanding of the mission, objectives, and organizational structure of the office to which assigned, in order to better interface and facilitate communications with others.
m. Communicate and interface with agencies and contractors to facilitate activities as assigned.
n. Pa11icipate in document meetings, conferences, etc.
o. Maintain assigned files and record systems as assigned. Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by the staff and distribute as necessary.
p. Perform all actions required to schedule, coordinate, and setup/connect for video/teleconferencing as required.
q. Order and maintain approved inventory of standard office supplies for assigned staff utilizing approved process and procedures.
r. Assist staff with the completion of time and attendance submissions and maintain records as required.
s. Assist the assigned staff with official travel requirements. t. Receive telephone calls and visitors. Direct call or visitor to requested staff; redirect caller or visitor to appropriate staff as may be required. u. Complete routine duplication of documents utilizing provided duplication equipment.
v. Assist in the authorized relocation of assigned staff and/or administrative assistance in setup of workspaces.
w. Prepare, obtain, and coordinate authorization to install, relocate, or remove voice and data lines using approved forms and processes. x. Coordinate the sending and receiving of mail items as required. Obtain authorizing signature for Overnight Services.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 46

EXHIBITB
(Approved Fee Schedule)
f/J(WILLDAN

WILLOAN ENGINEERING
Schedule of Hourly Rates
Effective Joly ·/, 2021 lo June 30, 2022
kcimiC!ll Ai:io 1 ·
Ttu::hri~cat A11~f1::- II
lt~t~hdc~i! A~tH:i 11 t
GAD O~t;tt't1l◊t I
Cf\O Or.;;rntc,r ll
CAD Op-;zt!flor Iii
G!S A,ul ~,,i I
G IS Nnll yi;! Ii
GIS ,a.,uiysi Iii
F-rWimnmen1;;, An,iy,t l
E:nvir-omi:-u.frih:if A.-1f.:!i!t~t ff
Environ.monla, An~ly;i I<!
Fnoiror.menlaf sr,oc•alist
Dut;i~i!lof ~
OetiG<lGIII
Sorfic" Oosign-,r I
a~r.bt Det.trio~t Ii
Oe,,19,1 Mnn;,ge,
S0:nta-r ·D€J!i(ln t'?,~~niJoiProJect l,fana'.)~I I
Project 1,tMl?Je, It
Pnl,!Od M~m;ga, HI
Projtd i.fan,,Jt"' IV
Pnr,clf)(;! PrOieCl !.l(llll:>Je,
Prc,gtam Manl!ige-r ~
ProJram U,10,,g;;, H
Pr0>J•<>m MJn,1;:,0"1 HI
t~s51S;t.nnt En,gln~rt ~
Asa;i~rnnt Ef'~ifltHf.t ~j
A1.i~i:sta11t E.r~;iin"1:0f U!
A~5;tt1.a11t Et'J:G'lne:er ~V
,.~si""Clat~ t.nginecr t
Ast6':i.i1;;; f.n9lr.ITT1r Ii
/\S!::nd.l1t, Engil)t~J-f in
S¢W.i6r En~no;,i t
S~nio,t Ertfinct-o-t U
Seniof E.t!;.;t,~netJr m
Senhx Eo~neor IV
Stipef\d.rifr~o Enr,tr,cl1t\r
Trt1ffir.; EH~Jfl"U'.l:9t f
Trnffit Eni;;;rn;er II
City tnginQ<N I
City ttlg.intit}r n
l')P,puly Dh~i:lor
r,1rt~c10e1
Pnra,;ipil! Cngmc--'~r
$01
$112
SlM
SO:?
$152
Sli".\
:mo
s1:n
SU2
5151
St(,'.~
5152
$!58
$Hit
SH8
$181
$104
s,a2
S1!11
$LUG
$210
:rn.2
SU:13
$211
5121
$144
S1G2
$1f)7
S.162
$169
srn,
$170
S183
1162
$169
S10l
$1(1)
:.zoo
$206
A~ll::,:sta;it Co--:fo Enfo.rccmr..ml Offo;er
Cc-.io Enfc1:rcom0:nt Offte,a1
t}-ontt,t Gndei Enfi}t;17J.:rrmnt OHk.c!·
~ut;i&t¥f=tta··co..tci E.rtfbtcument
Pi!;Ui:P. E.~~!n.e:r -~.,c~ P!M~'fJ- EX.i!1fl~kH!1
S!.:,niii'.Jr Pf!.'fflS Etu:rnt':tt:ff
~.:~1lt.$tat",t Ccw.utruc~j" P'~rrr,lt Sp&r.Ji..aii@i
Const.n.1~ti-:,i'I P-~m•il .Sp~c.iah.$1
Sen~Jt" Cp1itJr·J,e;tnn f'Brmit. S.p1J<rJ.:alist ·-:•
Si.1J-~.:!'1tit;ni(J C~1.tift.buc~1on P-OrttUI
$ps-cltd($l
.Assk'Stunt Bujh:t'ttlg tnst,i~'.ieiOt
euitiJ,ng 1nsr;enor ...

St-nk)f B~i~J!nt1 lf~t~pttclr~
Stl"'W'J·W\tJitl[J auilf).ing liW;.>iu;lof
lnsr~dr;r oi Rw.1.>Hi
Deputy ~tlli:;iiP{t Offid3l
t!iulf~.:fi~"lg (.HhiM
Pi~U~ Cii0t.k E:ngin~~F
Suptr.;vtstn"ti Pi~-11 CMcf.. Enotnuatr
Prtrcipal PrOJ€'(:t M~n~g~-r
Oeput 'I f, .,.;.;c1-0r
O!r-ocior
CDBD Tochrilc:an
coe.G S~ct~ff,~ts
COBO AMl)'<>t
COBG (';<Jonih<ilt:,r
COBO Man~iJ-"
P1!lmtln11 Ter.hnirJan
A:-,i.S:i$~f1nt PlM~n-f,~
AS~Jl->',;~~hJ Pf.fHllli!JI"
St.Jn:t.i-1' Pf4i~ ina,
Prit~-ip~I Plnrr~~r
Pl,,i~:r~1n9 ~ .. 1~niii-3~~r
01<'.'Jtit ~- Di,&ctot
o,,edor
JVimfrt~~tr~tiva Mils.t~nt. t
Adrninmtr.atfvs-Asii~1~rit It
A.:fmlfli!.!t~tivo A~tit!lilht Iii
$21'5 ProA=C1 ACCiX.U)!_r,nt. !
&214 Froj,;;d. ,1.,;C();;n\Mi ti
i;,?,19 PIO;,l·C\ Conlcollet !
s2,a Prn}ed contw1h.;f ii
·• For Nor1-Provail1t,g Wa(fl) Pro1ect '" Fer p,.,vamng Wn!)~ Pro1nct SW
$152
$167
$157
l'ns2
S,40
;,;,;(;
S140
S152
~~!'7
sm,
5178
$1{?0
sna
S1!i0
S~~O
SH)5
t131
s1::-s
S112
$140
$173
.$130
l~t<u' C·orupfft.-n}(:f) Spt?tfJJ!i3t.
tut-~,r Comp!im~-co M8;nJ.,:;:Jer
Uthiy Cooirdin..<Jt.or
A~~~-;;;tani Con~tn,H;f:(11) M~r-iEh}Dr
(~onratn.Jctilirl · ~ .. t:'.mllgt1r
So,a,nr (;(!n,,tnrcllon Mnrnnm
R{'<:i.Hdeni. E:r~g~ilr.itl";f ~
Ros1dor,1 l::r,n,r,ar,1 11
t11-rq1Jd rtlat>J)~(IV
D~plAi O<rec,or
Dfn.,t~◊r·
P.uUJ6 11111,J"otk°b Ob$-€i11/½'!-1" ·""
P'ubdc 111Vor'k.5 01:l-s-m:,iur ~ ·H
s~~~, P'i-Ehh:: .. 1No.r.~,..<.:>··ohr;r:w;t(ir.~T
Serwor PutJfic 1/~mt.s Obser"ilfr •.uswve;1i'.r,il1ysl i S1rve-y Anr1lyfj~ U
s~nr-o, Sur.,·ny-AnniyM
Su~-orvisor .. .S.rJr"iiey & ~ii"is:ppm-g
Pfit~~r~- t;,roi~:i r-Aa~~g,d
A!i.i~~~ant L~mi;$.i.:ap~ P..rc11i~ocl
As~J::,tt~~o- L.oindz.tupo A..r(::~bt-n:cl
:$.er.t~r LJ.Jefidfi:Cfl.f:i·O· /.i;..fd'"1(ks~1
P,i,.,,,::,ip:,f LMr.im:Jp!! Artl'litncl
P1k~t·ipi:t~ Pioit..,~;1 MJ~~g~r
Mileage1Field Vehicle usage wll! bll charged at l'lo ra:e 1n ao;;;,ml-!lllce with the currenl FiR mHeage retmbur,err"lnl rate, s,~bject !o 11egolia~on.

S,,M
$I:1!iJ
i\:,a,toniM t;lllnn cl•••rtkatono m"l'b" ocMad l) tt,. abo·;;, h!h~~ dotir1g U\~ yea, a,; new pc;1,:,in, are creRed. Cor,slJJU>t,::"., c,en,,.ci.,,, wah l!i~•Hon ~n1 cou,t "'ll>"l'll>F~ooor, wll <-9 QUC'-~d '°l\';,~ral~l1•. Th,; ;ibc,,a ,r.l'l,:dul~ ir, It>' slmi~nt limo. O,mrtlm~ .-;tt bo th!a.'!100 .! 1.5 ~,r-.;:;_ ar,:! Sor~ ;1nd Minny;, tO U:,,,;r, 1hl) ,rnM1>r;i r ~11os Dlu~it~Ut~. r,;1u:.rluttic-11~ 1111~,mg~r ~ftr,·kt~. an~ f.if.'ltill!/ v,tu tx~ i!l'1"Jki1(J ~1 t.i:¼t pt•li~ frth~• t,Qrt(!')t ( i 5''--~1 A sob t~n.;;-ult;int u1rii1'1:~!ft.~!(u1:t foca ct nrt1}(m P')fCir:nt ( 15%) wlll bB al!dca 10 tho dim« ins1 ol ell &ob <>J·a•u1!ilr,1 oor,ic.J5 10 pro,1dc far tile OJJ>t or admi•;G1te1on. ct•<WJlt.uon, anu coordln~11an, '/aid Ju!j' 1. 2021 lllru Juoa 30. 202:2, lho•oaltGr. lM rates moy co ri,;r..:d once per ;-.:iar 1" lh<l valm> botwooo !ho 12,month % ch""'Jo of u,.. Cc<1:<1mo, pry.., leoox for IM Le,; "r.iJC>J:.'Ora~r,!l -CounttlSo-~rntfflmlo.tSttn f'rnm:i~Srsr. J=o~e -rmm -nnrJ f·te p1-.ncent Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 47
ioeclal lnspegjgn Service5

FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective July 1, 2021 through June 30, 2022
Personnel - Prevailing Wage
Ccmcret1, ln~pection ................. ,-.......................................... ,. ..................... .,....................................... S 115 Post• Tension Concrete lnipection .................................... ,_. ......... ~ ....... ➔·•·· .. ···········-••······ ......................... S llS Shotcrete Inspection ............................................. -...................................................................................... S 115 Mas.onry Inspection ....................................................... .., ......................... ,, ....................................... ,. ............ S 115 Epoxy lnje,tion &Anchors ln~p·ection .. ., ..................................................................................................... S 115 Fireproofing Inspection, .... ·......................................................................... .. .......................... $ 115 \Nelding ln~pection ..................... _, ............................. -..................... ,..,. ............................ ,......................... $ llS Building lnsp~cfion ·-................................................................................ -............................................ $ 115 Slmaf wan/ Seismic Hardvt.uc lnspt:cction ............................................................. ._ ................................. $ us Concrete Batch Plant Inspection ........................ - .................................................................................. ,. ... s. 115 SI ructural Stec! / Welding/ Bolting Sh op Inspection ( Local) .................................................................... $ 115 Slructurnl Stl?cl /Welding/ Bolting Shop Inspection (Out:.idc Local Arca)._ .......................................................... ..

Fire(lrooflng lnsr,cctkm ·-- ..... . .. ............................... ,, ... ,.. ....... S HS Te,;hnkian Services
Soil/ Asphalt Te-thnician ............................................................................................................................... S 115 /\1,,phall Batch Pf,1nt Tedmictan ..... ....................................................... .......................................................... S us Matcrria! Technician ......................................... ,...................... ................... .................................................... ... S llS P.ichometcr Technic,;rn ... _. ......................................... , .................................................................................. S 115 Moisture Testing T!!chnici,m ........................ -.................................................................... ~····-·· .................. S 115 Pull•out Test on Cm bedded Bolts, Anchor5, DO\'tels, Splay Wires ............... "' ............................... _....... S 115 CorlnS 1md Si1,ng .................................................. ,, ................................................ --.. ...................... $ 115 Lab rlllOry Technician " . . . . . " ... . . .... s 90
field Vehid? Usage (bv SoH/A~phalt Technician} .................................... ,, ......... .... . ........ ....... $ s Fii:-lcl Nude~r Gauge Usage lby Soil/Asphalt Technician) ....................................................................... $ 50 Non•Destructlve Te!;llng {NDT)
Dye Penct.r,mt icsting ................................................................................................................................... S 120 Ultrasonic Testing .................. " ........................................................... .., ...................................................... ,. $ 120 Mar,netic P.irticlc Te$ting ....... ,. ................................................................ ._ ..................................................... S 120 Radiographic Testing .................................................................................. , ... "' ..................................................................... .

P:rofasional SeJvites
Scht>duling / Supervi~ion ................................ , ......................................................................................... m ..... S 120 Slaff En~ineer / Goolo(!ist ...... _ ......... ~ ........................................................ ., .................................. , ............... $ 130 Sr. St.1fffne;inet-r / Geologist . . ........... ,, ....... .... .. ....... . . S 155 Project Engineer/ Geologist ............ ,, . .... . •. . ...... .. ..... . . ..... . .... 5 195 Senior Georechmcal Eng:inrer / Geolo(:i5t.. . ....... ..... ........ ....... ........ ... .. ... .. S 210 Principal engineer/ Geo1ogist ........................................................................................................................ $ 2!.0 Expert Wltness b\• Principal Engineer/ Geologtst .;..... . ......... .. .. ........ .... . ...... ., ..... ·. ... ......... .. ..... .. S 350 Admini5trative
Clcnrnl ..................... .. ........... ,................ .................. S 80 Computi;r Oilta fntry ................ -....................................................................... ,_ ........................................... $ 80 v,•ord Proce.s~log . ···'·'•·~·-··--.. s 80
ComputerTime .... .. ..... , .... $ 25
CAO Operator .... . . .... s 100
!X,'( llcur
J,X!r Hour
per Hom
per Hour
per Hour
pt'T Hour
per Hom
per Hom
f,l!r Hour
per I-lour
per I-lour
per Quote
per Hour
per Hour
pEJr Hom
per Hour
per Hour
pur Hour
per Hour
per Hour
per Hour
per Hom
per Shift
per I-lour
PQr Hour
per Hour
per Quote
p(_>f Hour
per !four
per liour
per Hour
per Hour
per Bour
per Hour
per Hour
p<'r Hour
per Ho1.1r
per Hour
per Hour
Staff a ~signment~ depend on a\'ail.1bility of personnel, ,ite location, and the level of experience that wi II safofy the t~chnic~I req.iirenH.tnts ol tlrn project Jnd moot the prevailina stancfan:i of profos.~lon.il can;,. Tim .:bove schedt1!e i!i for ~traight time. Plea~._. rehn 10 "Basis. of Charge~" for terms antl conditio11~ or charges.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 48

FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective July 1, 2021 through June 30, 2022
Laboratory Testing - Geotechnical
Identification and Index Properties
ln•situ Moisture and Density iASTM D.1937) ........ , ........................ ,.,_ .......................................... .,,. ........ $ Grain Siw Analysis - Sieve Only (ASTM D422} .................................. , ......................... ., .............. $ Grain Size Analysis- Sieve and Hydrometer (ASTM 0422) .... ·······--········"·. ..••...•. ........ ............ .. .... $ Pen;;ent Pi:l$Sive #200 Sieve IASTM Ol 140l .............................. ., .................................................... ., ....... $ Att1:rberg Limits - Multi Point {ASTM 04318.) ....................................... , .................................................... $ Atterberg Limits-One Poiot (ASTM D4318) .............................................................................................. S Specific Gravitv IASTM DS54l ........................................ , .............................................................................. S Sand Equivalent (ASTM D2419) .......................................................................................... .., ....................... S Compaction and Bmulng Strength
Modified Proctor Compaction - Method A or B (ASTM 01557) .. ,, .... ,,. ............ ........ ........... ........... S Modified Proctor Compaction - Method C {ASTM Dl557) .............................. ,................... ............ .. S Comp.ict1on (CT 2J.6) ................................................................................... , ....................................................... $ California Bearing Ratio, CBI\- 3 Points (ASTM 01883) ......................................................................... $ R-Vallle ................................. , .. , ................................................................................................................................ $ Shear Strength
Torvane I Pockel Penetrometer ........................................................................ ._ ....................................... S Dir<ecl Shear, Consolitfoled Drained - per Point (ASTM 03080) ............................................................. S Direct Shear, Residual - per Point (ASTM D3080) ...................................................................... ,.............. S Unconfined Compression (ASTJ\1 D2166) ......................................... _, ............... ,. ......................................... S Uni:onsolidated•Undralncd (UU) ................................................................................................... ,. ............... $ Consolidation, Collap~e and Swell
Consolidation- 8 toad Increments. w/ On,;: Time rt;ae (ASTM D243S) .. . . . . ..... $ Consolidation -Additional Load lnm,ment (ASTM D2435) ..................................................................... $ Consolid~tlon-Additionaf Time Riitlil per Load lncrom•mt (ASTM 02435) ......................................... S Collapse Test- Single Point ....................... ., ................................................................................................. S Single Load Swell rest -Ring S;.imple, Field Moisture (ASTM D4546} .................................................... S Single Load Swi;II Te$l-Ring Sarnp!c, Air Drir.!d (ASTM D4546) ..................... m••· ................................... S Rr-mnldf'd S;m111I" pf'r Spf'rJmr-n ................................................................................................................. S Expa n~ion lndelt (ASTM 04829 / UBC 29·2.) ........... , ..................................................................................... S Laboratory Perme:iblllty
Constant Head IASTM D2434) ........................................................................................ , ............................ $ Fal!ine Head Flexible Wall (ASTM 05084) .. . .. ..... .. .. ... ......... . ... . ... . .. . ...... $ Triax.i.il Perme.ibility (CPA 9100) ............................................... , ............. " ........................................................ $ Chemical Tests
Corrosivity ipH, Resistivity, Suffates, Chlorides) .................................... k .................................................. S Or~anrc Content$ (ASTM 02974) ..... ., ............................................................................................................. S Asph..ilt Tests
E~tractlon / Asphalt (CTM 382) .................................................................................................................... $ Hveem I MarshaU M~l(imun, Density (CTM 304, 1081 ...................................................... ., ................ $ \Vash Gradation (CTM 202) ............... , ................................. ,........................................................................ S Master On-Call Professional Services Agreement - Consultant Services

25 per Test
120 per Test
200 per Test
70 per Test
BO per Test
!tO per Te:st
90 pt?r Test
80 per Test
195 per Test
195 per Test
210 per rest
500 per Test
280 per Test
25 per Test
90 pl!r Te~t
120 pl'r Test
140 per Test
16S per Tes;;
H!S per Test
35 per Test
65 per Test
75 per Test
85 per Tei;t
85 per Test
F.'i pr,r TP",t
140 pe1 Te~t
250 per Test
310 per Test
370 per Test

1.9-0 per Test
9S per Tesl
215 per Test
370 per Test
120 per Test
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 49
Concrete

FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective July 1, 2021 through June 30, 2022
Laboratory Testing- Material
(>" x 12" Cylinder CompreHion Test (ASTM C39} .................. ,,, .................. __ , """" ... ,. ....... , ...... ,, , $ 2", .-i• and 6" Oinmct!'r Cores Compression Test ....... __ ................. ,. .. ,, .............................. ,- ...................... ,. S 3" x 6" q,hnder Ughtwerght com:rete compn:mlon Test (ASTM C495) ...... __ ... ··-·-·········"'--······--"'·· ... $ Shotcrete / Gunitf! La!J Coring & Compnmion Te.st (ASTM C42) .,, ..................... ---· .... . $ Unit Weight of Hardened Lightweight Concrete {ASTM (567) ....... ... . ............................... $ Rapid Cure Concrete Cylinders (Bali Mt-thod) (ASTM Cli!MI .................................................................... $ Masonry
2" x 4" Mort.ir ('(linder Comprc:;sion Test (ASTM C780) ........ _ .............. ,_ ......................................... $ 2" x 2' Mort.it Cube Compre!>slon Test IASTM Cl09} .......................................................... _ ... ., .......... S 3" x G'· Grout rr;,m comprn~;,ion Test (ASTM ClOl 9} ..... . ....... . ..... ............ .. ... __ --·--· . ......... ...... .. S CMLI Grouted Prl~m C.'lmpression Test, up to s•·11a"xl6" {ASTM E447) ...• -............ .,....... ................... $ CMU Grouted Prism Compression Test, larger than S"x8#>:1GM (ASTM E447} ..................................... $ Steel Relnforcemerit
T-"nSilft 01 E,f,lnd Test, up to 11& (ASTM A370) ....... ., ......... ................. ......... ......... . ......................... ·-- $ r,m~lle o, Bend rest, r.9 w #11 {AST/oil A370) ................ --·--·-······· ..................................................... $ Tensile or 6-end Test, IH4 (ASTM A370) ....................................... ,, ................................................. _, .............. $ Fl reproofing
Unit \'I/eight {UBC 7·6) .................. -.... ........................................................................................................... S Cohesion I Adhesion (USC 7•61 ................................. " ................ ~ ...................................... ~ ....................... S Administrative Services
Sam.ile Pickup from Fi1.1ld ................................................. ., ......... -................................................................. S Ml~ Oo$i8n Rcvio-w ...................................... " ...................................................................... « ......................... S Lab To-5t Report ........................................................................................ ,.. .................................................... S 25 25
25 50
,1()
45 25
25 25
155
180
55 Ul
:J-0
5-0
6-0
6-5
300

2.5 Master On-Call Professional Services Agreement - Consultant Services

per Test
per Test
per Test
per Test
per Test
per Test
per Test
per T!:>!.l
per Tt>!i.l
per Te~I
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per Test
per Test
per Test
per Trip
per Mix
per Report
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 50

BASIS OF CHARGES - PREVAILING WAGE
REGULAR WORK HOURS: First 8 hours Monday through Friday. The hourly billing rate is one time of the contract's regular work hourly billing rate.

TIME AND ONE HALF: After 8 hours and up to 12 hours Monda\' through Friday, and first 12 hours Saturday. The hourly billing rate is 1.5 times of the contract's regular work hourly billing rate.

DOUBLE TIME: After 12 hours Monday through Saturday, and all hours worked Sunday and h.olidays including New Year's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving Day and Christmas Day. The hourly l>illing rate is 2.0 times of the contract's regular work hourly billing rate.

SHIFT DIFFERENTIAL: Swing Shift: +10% for first 8 hours worked. Graveyard Shift: +15% for first 8 hours worked.

MINIMUM HOURLY CHARGES: Special Inspector/ Field Technician (Field Time Only) A. Cancellation of inspections not canceled by 4:00 p.m. on preceding day: 2 hours

8. One-half working day or less: 4 hours
C. Over one-half working day: 8 hours
CANCELLATIONS: No charge if made before 4:00 p.m. of the preceding day. See Minimum Charge.

CYLINDER HOLDS: All hold cylinders will be disposed of after the 28-day break meets the required strength, unless specified in writing by the client prior to the 28-day break. Long term or large amounts of hold cylinders may be subject to storage fees.

OUTSIDE SERVICES: Outside services requested by client performed by others and direct costs expended on the client's behalf are charged at cost plus 15%. These expenses include equipment rental, parking, subsistence, photographs, co-insurance endorsement, blueprinting, reproduction, messenger services, printing, etc. A subconsultant management fee of 15% will be added to the direct cost of all sub-consultant services to provide for the cost or administration, consultation, and coordination.

MILEAGE CHARGES: If applicable, mileage for inspection/ technician between 40 miles and 100 miles from Willdan's nearest office will be charged per effective federal rate or per agreed rate for vehicle usage. Any mileage aver 100 is per quote basis.

REPORT CHARGES AND SECRETARY TIME: See fee schedule. A maximum of 5 copies will be issued far each report Reissuing of reports is per quote basis,
REPORTING: All reports will be considered confidential information and be distributed to the client and those designated by Chapter 17 of CBC, Chapter 4 of CAC, and/or authorized In writing by client.

PAYMENT TERMS: Payment will be due on receipt of invoice. Interest will be added to accounts 30 days In arrears for each month of delinquency; the maximum rate allowed by law will be added to the unpaid balance until paid in full. Any Attorney's fees or other costs incurred in collecting any delinquent accounts will be added to the amounts due and shall be paid by the party invoiced.

PARKING: When not furnished for the inspector/technician, parking charges will be reimbursed by the client.

SUBSISTENCE: When applicable, subsistence will be charged to the client/ project by quotation.

INSURANCE: Willdan's employees carry all insurance required by law. Any additional cost for special insurance required by the client, including increased policy limits, adding additional insured parties, and waivers of subrogation will be billed at cost plus 20 percent.

LICENSES & PERMITS: Any additional cost for special licenses or permits for a project will be billed at cast.

PREVAILING WAGE: The hourly rates provided are in compliance with prevailing wage requirements. As the rates for California Prevailing Wage increase, our hourly rates will increase accordingly.

Master On-Call Professional Services Agreement - Consultant Services Page42 of45
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 51
Willdan Financial Services
Title Hourly Rate
Group Director
Principal Consultant/ Assistant Director
Senior Project Manager
Project Manager/ Program Director
Senior Project Analyst
Senior Analyst
Analyst
Property Owner Service Representative
Support Staff
Willdan Energy Solutions
Personnel l.abor Classification
Lance Kincaid, PE Principal Engineer
Ben Laboy, PE Senior Engineer
Patrick Burgess, PE Senior Engineer
Casey Smith, PE Senior Engineer
Andrew Davis Senior Engineer
Edgar Palacios Energy Engineer
Sripad Kamdadai Energy Engineer
Jamie Gustafson Energy Engineer
Taylor Briglia Project Manager
$210
$200
$165
$145
$130
$120
$100
$55
$50
Hourly Rate
$250.00
$185.00
$185.00
$185.00
$185.00
$155.00
$155.00
$155.00
$150.00
Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 52

EXHIBITC
TASK ORDER NO. [NUMBER]
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-###)
This Task Order No. [###] ("Task Order") is made and entered into by and between the City of South Pasadena, a municipal corporation ( 11City11), and [Consultant] ("Consultant").

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement ("Agreement") dated [DA TE] by which the Consultant agreed to perform [SERVICE DESCRIPTION] services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:
[INSERT DESCRIPTION OF SPECIFIC WORK HERE OR INCLUDE
ATTACHMENT TO TASK ORDER]

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:
{INSERT NAME AND CONTACT INFORMATION OF CONSULTANT TASK ORDER ADMINISTRATOR]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:
[INSERT COMPLETION DATE OR SCHEDULE OF MILESTONES AS
ATTACHMENT]

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the tenns and conditions of the Agreement based on the Fee Schedule, attached as Exhibit B to the Master Agreement. The total cost of this project is to be no more than [MAXIMUM AMOUNT], based on the rates in the Approved Fee Schedule in the Master Agreement, and the timing of such payment as stated in the Scope of Task Order.

6. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.

Master On-Call Professional Services Agreement - Consultant Services

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 53
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
"City"
City of South Pasadena
By: ____________ _
Signature
Printed: -------------
Title: --------------
Date: ---------- Attest:

Approved as to form:

By: _____________ _
Andrew Jared, City Attorney
Date: -----------
"Consultant"
[COMPANY]
By: _____________ _
Signature
Printed: -------------
Title: --------------
Date: ----------
Master On-Call Professional Services Agreement - Consultant Services Page45 of45

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City Council
Agenda Report
DATE: November 15, 2023
FROM: Armine Chaparyan, City Manager�
PREPARED BY: Brian Solinsky, Chief of Police
Alison Wehrle Management Analyst
ITEM NO.

SUBJECT: Consider the Appropriation of $28,000 in California State Funding from the Officer Wellness and Mental Health Grant Program to the Police Department's Fiscal Year 2024 Operating Budget for Wellness-Related Programs and Activities
Recommendation
It is requested that the City Council:

1. Consider approving an appropriation of $28,000 in California state funding to the Police Department's fiscal year 2023-2024 operating budget for wellness-related programs and activities into account 101-4010-4011-8020 Police Special Department Expense.

2. Authorize the City Manager or designee to execute all necessary documents related to the grant.

Background
The state of California established the Officer Wellness and Mental Health Grant Program was established in 2022 and was set up to provide $50 million for city and county law enforcement agencies with the goal of improving officer wellness and expanding access to mental health resources. Funding amount was determined by the state, based on law enforcement agency size. In December 2022, South Pasadena Police Department staff was notified by the Board of State and Community Corrections (BSCC) that all law enforcement agencies as described within Section 830.1 of the Penal Code will be receiving an officer wellness and mental health grant award. The South Pasadena Police Department was selected to receive $28,000. Per the program, funding may be used for any of the following three focus areas:
• Physical Health: fitness programs, purchase of exercise equipment, and nutrition programs;
• Emotional and/or Mental Health: peer support programs, a mental health counselor or psychologist, coping skills education, mindfulness training; • Other: financial literacy program, any other program which does not fall under physical health or emotional and/or mental health.
11 11 - 1
__ ___LI===='
11 - 2
Officer Wellness Grant Acceptance and Appropriation
November 15, 2023

Analysis
The Police Department consists of sworn officers, dispatchers, and other operations support staff that may be exposed to highly stressful situations on a daily basis that the average civilian may never experience during their lifetime. Due to the stressful and traumatic nature of the work, law enforcement personnel may experience anxiety, depression, post-traumatic stress disorder (PTSD), substance abuse, and other related disorders.

South Pasadena Police Department staff has been reviewing case studies from across the station to understand what other agencies have been implementing to improve access to mental health and wellness services for law enforcement personnel. While no specific service or program has been selected at this time, there are a wide variety of examples from around the country, including refurbishment of gym equipment, on-site or remote access to mental health professionals, nutritional advice from a registered dietician, etc.

This grant program aims to improve officer wellness and increase access to tools and programs to reduce stress for law enforcement personnel. The Final Impact Report, including expenditures, is due December 1, 2025.

Fiscal Impact
The South Pasadena Police Department will receive an award in the amount of $28,000 from the California Board of State and Community Corrections for officer wellness spending. No local matching funds are required. The Finance Department has received the check for the funds, and currently has the funds placed in the Miscellaneous Grants account within the General Fund. Staff is requesting acceptance of the grant and appropriation of $28,000 into 101-4010-4011-8020 Police Special Department Expense, for wellness related programs.

Key Performance Indicators and Strategic Plan
This item is in line with Strategic Plan priority 6h City Workforce - pursuing a healthy workplace culture.

Commission Review and Recommendation
This item was/was not reviewed by a Commission.

Attachment: Officer Wellness and Mental Health Grant Program Reporting Guide ATTACHMENT 1
Officer Wellness and Mental Health Grant Program
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Officer Wellness and Mental Health
Grant Program
Reporting Guide
Instructions for Annual Report
and Final Impact Report
May 2023
11 - 5
Page i

CONTENTS
INTRODUCTION............................................................................................................. 1 BSCC CONTACT INFORMATION.................................................................................. 1 SECURITY INFORMATION............................................................................................ 1 DUE DATES.................................................................................................................... 1 GENERAL INSTRUCTIONS ........................................................................................... 1 COMPLETING THE ANNUAL REPORTS....................................................................... 2 SECTION 1: GRANTEE INFORMATION..................................................................... 2 SECTION 2: PRE-OFFICER WELLNESS GRANT INFORMATION............................ 3 SECTION 3: GRANT IMPLEMENTATION................................................................... 2 COMPLETING THE FINAL IMPACT REPORT............................................................... 4 SECTION 1: GENERAL INFORMATION..................................................................... 4 SECTION 2: PROGRAM DESCRIPTION .................................................................... 5 SECTION 3: WELLNESS MEASURES........................................................................ 5 SECTION 4: PROGRAM IMPACT............................................................................... 7 SECTION 5: OVERALL IMPLEMENTATION EXPERIENCE....................................... 9 SECTION 6: EXPENDITURE REPORT..................................................................... 10 11 - 6

INTRODUCTION
Law enforcement agencies that receive Officer Wellness and Mental Health Grant funds are required to submit a final impact of funding report and expenditure report to the Board of State and Community Corrections (BSCC) by December 1, 20251 . The
purpose of collecting this information is to demonstrate the impact these funds made on improving officer wellness. These reports will be shared with the California Commission on Peace Officer Standards and Training (POST).

This document provides instructions and descriptions about the types of information you will need to submit in the final impact report and expenditure report.

BSCC CONTACT INFORMATION
Direct any questions regarding the Officer Wellness and Mental Health Grant program to data collection procedures to [email protected].

SECURITY INFORMATION
The impact report and expenditure report will be submitted via a form in Smartsheet.

Information on Smartsheet security measures can be found at:
https://www.smartsheet.com/trust/security.

DUE DATES
The Annual Reports must be submitted by December 1, 2023 and December 1, 2024.

The Final Impact Report, which includes the expenditure report, must be submitted by December 1, 2025.

GENERAL INSTRUCTIONS
Both the Annual Reports and the Final Impact Report will be submitted via a form in Smartsheet. You will not need a Smartsheet account, special software or licenses to submit any of these reports. The forms must be completed and submitted in its entirety in a single session. With this in mind, it is recommended that the narrative responses first be drafted in Word format and pasted into the form, as you will be unable to save your responses in the form and return at a later time. Each text box is limited to 4,000 characters, including spaces, or approximately one single-spaced page. 1 Established in the 2022 Budget Act (Assembly Bill 178, Chapter 45, Statutes of 2022) 11 - 7

The expenditure report will be completed in a pre-formatted Excel file, which will be submitted via Smartsheet by using the attach file feature at the end of the Final Impact Report form.

COMPLETING THE ANNUAL REPORTS
The annual reports are a brief status report on spending the Officer Wellness and Mental Health Grant program funds. Each of the fields which comprise the Annual Reports are described in detail below.

SECTION 1: GRANTEE INFORMATION
Agency
Identify the law enforcement agency that is the recipient of the grant funds.

Reporting Year
Select the year for which you are reporting, either
Year 1: January 1, 2023 – October 31, 2023 (Due December 1, 2023) Year 2: November 1, 2023 – October 31, 2024 (Due December 1, 2024) Preparer’s Information
Complete four fields (Prepared by, Preparer’s Title, Phone Number, and Email Address) to provide the name, title and contact information for the individual completing the report. This information is necessary so we can reach out to this individual if we have any follow-up questions.

Do you require any technical assistance?
If technical assistance is needed, select “yes”. A text box will appear requesting you to describe your technical assistance needs. If no technical assistance is needed, select “no” and no additional information is required.

SECTION 2: GRANT IMPLEMENTATION
Please report the total amount of Officer Wellness and Mental Health Grant Program funds spent in the reporting year?
For this question, only report the amount of funds spent during the reporting period selected in Section 1.

Please report the total amount of Officer Wellness and Mental Health Grant Program funds spent.

This question will only be asked in the second annual report. It should be the total amount of grant funds spent since the beginning of the grant (i.e., the total amount in the previous question for year 1 and year 2).
11 - 8

Please select the category or categories which best describe how the money was spent.

For this response, the categories include: Physical health, Mental and/or Emotional Health, or Other. More than one category may be selected. For each category selected you will be asked to provide a brief description of the activity(ies) or project(s) implemented.

Please report the number of officers who benefited from the use of these funds during the reporting year.

For this response, you should include the total number of officers who participated in an activity or program, had access to equipment, or directly benefited another way from the Officer Wellness and Mental Health grant funds.

This number should be an unduplicated count, in that if an officer attended three times, they are only reported once, not three times. If 45 officers attended peer support programs across the period of the grant, then report 45, not the number of support meetings they attended.

SECTION 3: PRE-OFFICER WELLNESS GRANT INFORMATION
This section requests information about any officer wellness programs that were implemented within the agency prior to receiving the Officer Wellness and Mental Health Grant funds. As such, this section will only appear in the Year 1 Annual Report.

Did your agency have an officer wellness program established prior to this funding? This question requires a yes/no response. If the response is “No”, no additional information is required for Section 2. If the response is “Yes”, you will be asked a few follow-up questions about the officer wellness program established prior to receiving these funds.

Please provide a brief synopsis of the program contents.

For this question, provide a brief description of components of officer wellness program that were established prior to receiving this funding. For example, a mental health professional was employed part-time by the agency to meet with officers.

In your previous officer wellness program, how has your agency measured success or areas needing improvement?
Provide any measures that were used to evaluate the effectiveness of the previous officer wellness program. For example, increased positive community engagement, reduction in: work related injuries, sick days used, citizen complaints, days needed to recover from work related injuries, etc.).

Did your agency expand an existing officer wellness program with this funding? This question requires a yes/no response. If the response is “No”, no additional information is required for Section 2. If the response is “Yes”, you will be asked to describe the expansion.
11 - 9

COMPLETING THE FINAL IMPACT REPORT
Each of the fields which comprise the Final Impact Report are described in detail below.

SECTION 1: GENERAL INFORMATION
Agency Information
In this section, complete each field to identify the law enforcement agency that was the recipient of the grant funds, the individual, and their contact information, who is submitting the report. The name and contact information of the individual who prepared and submitted the report must be included, as this will be the individual the BSCC will reach out to if there are any questions about the final impact report.

Program Focus
For the purposes of the impact report, BSCC divided Officer Wellness into the following three areas of Program Focus:
• Physical Health: fitness programs, purchase of exercise equipment, and nutrition programs
• Emotional and/or Mental Health: peer support programs, a mental health counselor or psychologist, coping skills education, mindfulness training. • Other: financial literacy program, any other program which does not fall under physical health or emotional and/or mental health.

In this section, identify the area(s) of Program Focus in which the grant funds were applied. If funds were distributed across more than one area of Program Focus, select all that apply.

For each Program Focus area selected, three distinct types of information will be requested. These are:
• Program Description (Section 2)
• Wellness Measures (Section 3)
• Program Impact (Section 4)
You will need to complete Sections 2 – 4 for each Program Focus area identified in the item above. For example, if Physical Health and Other are selected as areas of Program Focus, the form will include fields to request information related to:
1) Program Description, Wellness Measures, and Program Impact for the “Physical Health” Program Focus area.
2) Program Description, Wellness Measures, and Program Impact for the “Other” Program Focus area.
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If only one Program Focus area is selected, Sections 2 – 4 will only appear once which corresponds to the Program Focus area selected.

SECTION 2: PROGRAM DESCRIPTION
The two questions under this section give you the opportunity to describe the program(s) implemented and corresponding goal(s) using the grant funds.

Provide a detailed description of how the grant program funds were used to improve officers’ [Physical Health; Mental and/or Emotional Health; Other].

When providing a description of the program(s) implemented, provide as much detail as possible including how it was designed to improve officer wellness, the duration of the program, and how it was implemented.

Identify at least one specific goal you planned to achieve with the use of the funds to improve officers’ [Physical Health; Mental and/or Emotional Health; Other].

Identify at least one goal for each program implemented. For example, if a peer support program was implemented, one goal could have been to reduce officer stress levels.

SECTION 3: WELLNESS MEASURES
The items in this section ask about how program effectiveness and impact were measured.

Selecting measures used to assess program effectiveness and impact This field provides a list of possible measures to assess the effectiveness and impact of the program(s). These are not required measures. Many of the measures listed are ones that are already collected by law enforcement agencies (e.g., sick days used, retention and recruiting rates). The measures selected should be ones that would be expected to change as a result of the wellness program and tie back to the goal(s) identified in the previous section. For example, if a peer support program was implemented, physical fitness measures, such as number of push-ups, would not be expected to change. However, it would be reasonable to expect that self-reported measures of stress would change after participating in the program. These measures are program/agency defined and measured.

Keep in mind, it is best practice to have multiple measures for each program; if you only select one, it may not be sensitive enough to detect the impact (e.g., if you implement a program to reduce stress, number of sick days used may not detect the effect, but selfreported levels of stress might, or vice versa). As such, agencies are encouraged to select and report more than one measure per program.

Indicating whether a pre-post assessment or control group was used to evaluate program effectiveness and impact
When evaluating program effectiveness, there are two common approaches: pre-post assessments and control groups. A different approach can be used for each measure 11 - 11

identified in the previous item. Identify which approach or approaches were used to evaluate possible differences in the measures. Below is a summary of the two approaches, including advantages and disadvantages of each.

Pre-post-assessment: measures are taken before the program starts and at least one more time either during the program or after program completion. The pre- and postmeasures are compared. • Example: A mindfulness training program was implemented to reduce anxiety in officers. Officers completed an anxiety assessment before the program started and again after completing the mindfulness training. If mindfulness was effective, anxiety levels should be lower after completing the training compared to before the training.
• Advantages
o Easy to implement, especially if using a measure that is already tracked, such as number of sick days used.
o Since it is the same individuals, there is no need to worry about differences in the measures due to individual variation (e.g., individuals who participate in the mindfulness program may have higher levels of anxiety than those who do not participate which is why they wanted to participate in the program).
• Disadvantages
o If measures are not collected or available before the program started, this approach cannot be used.
o Something unrelated to the program can happen after the training starts that can affect scores (e.g., an officer is shot on the job after the mindfulness program starts, it may lead to increased anxiety).

Control group: measures are taken at the end of the program for those who participated in the program, and those who did not enroll in the program. The two measures are compared.
• Example: a fitness program is implemented for some officers to increase strength. At the end of the fitness program, the number of sit-ups, push-ups, and pull-ups for each officer who participated is recorded. The number of sit-ups, push-ups, and pull-ups for officers who did not participate is recorded and compared to the numbers of those who did participate. If the fitness program was effective at increasing officers’ strength, those who participated should be able to do more sit-ups, push-ups, and pull-ups when compared to the officers who did not participate.
• Advantages
o Useful if unable or did not collect measures before program implementation
o Useful if the individuals in the two groups have similar characteristics 11 - 12

o Do not have to worry about an outside event occurring during the program that could affect the outcome because all measures are taken at the end of the program.
• Disadvantage
o Any differences between groups could be due to individual variation in the two groups (e.g., the officers who participated in the fitness program were already stronger than the officers who did not participate).

If using a pre-post assessment, indicate the time periods/duration being compared.

When using a pre-post assessment, measures need to be obtained, at a minimum, before the program starts and at the conclusion of the program. However, additional measures may be made throughout the duration of the program. Additional measures during the program may help to separate effects of an unrelated event, should that occur, from the effects of the program.

If using a control group method, describe the relevant characteristics of the individuals in the control group and those participating in the program.

To minimize the effect that individual variation may have on your group that participates and those in the control group, it can be beneficial to ensure that those individuals in the control group have similar characteristics to those participating in the program. For example, if a fitness program is being offered and the participants are more likely to work out regularly before the program starts, it may be beneficial to seek out individuals who regularly work out in the control group. Age and gender may be other factors that you want to be similar in your control group.

Describe how the above selected measures were expected to change based on the project implemented and the goal(s).

For this section, include a description of the measure, if it is not something commonly understood (e.g., if officers are asked to complete a stress assessment before and after the program, explain what the scores mean, such as a higher score indicates higher levels of stress). Below is an example of what a response may look like in this section. “The funds were spent to develop an exercise program within the department. The goal of this program was to improve the strength and physical fitness of officers. By having officers participate in the 6-month exercise program, it is expected that officers will be stronger and more physically fit. It is expected that the number of sit-ups, push-ups, and pull-ups will be higher after completing the exercise program when compared to the number of sit-ups, push-ups, and pull-ups before the program was implemented. It is also expected that officers will be able to run a mile more quickly at the end of the program relative to before the program was implemented.” SECTION 4: PROGRAM IMPACT
This section focuses on demonstrating the effectiveness and impact of the Officer Wellness and Mental Health Grant funds.
11 - 13

Report the total number of officers who benefited from the [Physical Health; Mental and/or Emotional Health; Other] program.

This number should be an unduplicated count, in that if an officer attended three times, they are only reported once, not three times. If 45 officers attended peer support programs across the period of the grant, then report 45, not the number of support meetings they attended.

Report pre- and post- measures and/or treatment and control group measures.

For each of the measures selected above, report the pre- and post- measures or treatment group and control group measures in summary format. This could be:
• A total count, examples include
o The total number of new recruits in the year before and the year after the officer wellness program was implemented.
• An average, examples include
o The average number of sick days used in the year before and the year after the officer wellness program was implemented.
o The average level of stress on a standardized stress assessment before the officer wellness program was implemented and again six months after the program was implemented.
• A difference, examples include
o The difference between the number of sit-ups, pull-ups and push-ups officers can do after implementing a physical fitness program relative to before it started.
• A rate/percentage
o The retention rate increased 50% after implementing the officer wellness program.
• Any other metric(s) that you measured to assess the impact of the Officer Wellness and Mental Health Grant funds.

Describe what you found (changes in measures), whether they demonstrate progress made towards goal(s).

Provide a written summary of what you reported in the previous item. Additionally, describe whether they demonstrate progress made towards the goal(s) identified. For example, if you found that the average stress level of officers was lower after a mindfulness training relative to before, you may conclude that the goal to reduce stress levels in officers was achieved by implementing the mindfulness program.

Provide possible explanations as to why progress was/was not made towards goal(s).

Based on the responses in the previous two questions, provide possible explanations for the finding(s). If progress was made toward achieving the goal(s), provide an explanation as to why (i.e., how did the Officer Wellness and Mental Health Grant funds lead to the finding(s)).
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If progress was not made toward achieving the goal(s), provide an explanation as to why the expected findings were not observed. Are there other factors that may have influenced the findings? For example, if the program was designed to reduce on-the-job stress levels, and there was an officer involved shooting shortly before stress levels were assessed the second time, it may affect the findings. Are there factors related to the evaluation of the program that may have impacted the findings, such as not enough time to fully assess the program impact or the measures selected may not have been sensitive enough to detect the change.

Describe any additional impacts beyond the measures identified that were observed, either formally or informally, as a result of the use of these funds.

These can be both positive and negative impacts. It is important to note both positive and negative impacts so positive impacts can be enhanced, and negative impacts can be addressed/eliminated in future iterations of the program.

SECTION 5: OVERALL IMPLEMENTATION EXPERIENCE
In this section, describe your overall experience with implementing the Officer Wellness and Mental Health Grant program, regardless of the area(s) of Program Focus. Provide as much detail as possible. This information may be beneficial to other law enforcement agencies who are interested in implementing similar Officer Wellness programs.

Did your agency spend all of the Officer Wellness and Mental Health Grant funds? This question requires a yes/no response. If you respond “No”, you will be asked to describe the challenges encountered that prevented your agency from spending the funds.

Did you have enough funds to implement the program you wish you could have? This question requires a yes/no response. Regardless of response, please provide a brief explanation of your answer to the question.

Describe the challenges encountered while implementing the Officer Wellness and Mental Health Grant program, and how you overcame these challenges.

The response to this question should focus on the implementation challenges. Any challenges related to funding should be described in the previous two questions.

Provide any recommendations and lessons learned for other agencies who may consider implementing this type of program in the future.

Provide a detailed description of any recommendations and lessons learned through the implementation process of your officer wellness grant program, so that it can be shared with others who may implement similar programs. What do you wish someone had told you before you started this officer wellness program?
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Describe your plans to continue to optimize the physical, emotional, and mental health of officers. Doe these plans include working with the California Commission on Peace Officers Standards and Training (POST)?
Provide a detailed description of how your agency plans to continue to ensure the physical, emotional, and mental health wellness of your officers.

SECTION 6: EXPENDITURE REPORT
As part of the Final Impact Report, agencies are required to submit an expenditure report detailing how the funding was used. An Expenditure Report Excel file will be provided to each agency which must be completed and attached to the Final Impact Report form. The form cannot be submitted without the Excel file attached. The Excel file contains two tabs; instructions for each of the tabs are provided below.

Advance Payment
This first tab is a summary page which includes the agency name, address, and the amount of grant funds received. Review this information to ensure its accuracy. The funds will be distributed in one advance payment, so the Grant Award Balance should be $0.

Invoice 1
The Invoice 1 tab allows grantees to enter data into the green-shaded fields. Only complete the green fields. For all fields reporting a dollar amount, round to the nearest whole dollar; do not enter decimals.

While there is no requirement to submit the proposed budget to the BSCC, it is best practice to establish a budget for a project prior to implementation. As such, the Budget column should be completed prior to implementing the Officer Wellness and Mental Health Grant program. Include the dollar amount budgeted for each of the Line Items listed in the first column. If the Line Items are not relevant to your program, enter $0. As the dollar amounts are entered in the Budget column, a total should auto-calculate at the bottom of the budget column. The total amount budgeted should not exceed your grant award amount (except in instances where interest is earned on grant funds, see below). Additionally, Budget Line Item amounts should carry over to the Balance column, including the total.

At the conclusion of the project, the Expenditures for Reporting Period column should be completed. For each of the line items in the first column, report the actual amount spent in the Expenditures for Reporting Period column. These values will be subtracted from the Budget column and reflected in the Balance column. If all of the funds were used, the Total at the bottom of the Balance column should be zero, which will be reflected by a “-“ in that cell.

In instances where grant funds were placed into an interest-bearing account, any interest earned must be reported as Project Income on line 22. This will create a new total amount available for use which will be reflected in the far-right column of line 20. 11 - 16

The use of these funds must then be reported within the respective budget line item(s) for the Budget column and the Expenditures for Reporting Period column. If no interest was earned on grant funds, enter $0 for Project income on line 22.

Beginning on line 29 is the Expenditure Description section. For each dollar amount entered as an expenditure, enter a brief but detailed description. Your expenditures should correlate to the activities described in the Final Impact Report. You may provide additional information in the Comments field, if needed.

Beginning on line 39, the individual who prepared the invoice should be listed. The Authorized Financial Officer cannot prepare invoices. The individual who prepares invoices will provide their contact information and the date the invoice was prepared under the PERSON PREPARING REPORT section. Then, forward the Expenditure Report to the Authorized Financial Officer for review and approval.

The Authorized Financial Officer must review each line item expenditure and description. Then, approve the invoice by checking the certification box and providing their contact information and the date of approval.

Once the Expenditure Report has been approved by the Authorized Financial Officer, it should be attached to the Final Impact Report form and submitted with the completed form.
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City Council
Agenda Report
DATE: November 15, 2023
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: Brian Solinsky, Police Chief
Alison Wehrle, Management Analyst
ITEM NO.

SUBJECT: Consider Authorizing the Acceptance of a Grant Award in the Amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program and Approve the Grant Agreement
Recommendation
It is recommended that the City Council:

1. Accept a grant award in the amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101-0000- 0000-5073-001 and approve the Grant Agreement;

2. Appropriate $47,000 into 101-4010-4011-7050-000 Overtime - DUI Checkpoint and $8,000 into 101-4010-4011-8022 OTS Grant Expenses; and

3. Authorize the City Manager or designee to execute all necessary documents to accept the grant.

Background
In January 2023, the South Pasadena Police Department applied for and received a Strategic Traffic Enforcement Program (STEP) grant award from the California Office of Traffic Safety in the amount of $55,000 to provide additional traffic safety efforts to the City at no net cost.

The STEP grant would provide funding for an array of best practice strategies to impact traffic safety including training, community education, and strategic enforcement to promote bicycle, pedestrian, and motorist safety for all ages. In order to access funding, the South Pasadena Police Department was required to submit an application and proposed scope of work outlining the anticipated activities, approach, and budget. The fiscal year for the grant award is from October 1, 2023 through September 30, 2024.

Analysis
The California Office of Traffic Safety's STEP grant funding is specifically directed toward law enforcement traffic safety operations. Safe movement through cities is an ongoing high priority at both the state and local levels, particularly as South Pasadena has experienced a substantial impact as a result of increased local traffic. Following the construction of the Gold 12 - 2
California Office of Traffic Safety Strategic Traffic Enforcement Program Grant Award November 15, 2023

the number of community members and visitors opting to use bicycles and trains in lieu of vehicular travel. This grant award would support and enhance the South Pasadena Police Department's efforts to promote safe movement throughout the City. The STEP grant program would be implemented and administered by the South Pasadena Police Department in three phases:
• Phase one consists of the creation of operational plans, training, and a press release announcing the grant award.
• Under phase two, the South Pasadena Police Department would begin conducting various traffic safety operations, including bicycle and pedestrian enforcement operations, Driving Under the Influence (DUI) saturation patrols, DUI check points, distracted driving operations, traffic enforcement operations, and motorcycle safety operations. • Phase three would consist of data collection, analysis, and comparison of the grant performance measures against actual grant enforcement and educational goals.

Additionally, the grant funding would support two DUI checkpoints, nine DUI saturation patrols, and two presentations regarding traffic safety, along with other traffic enforcement efforts. Campaigns include participation in the National Highway Traffic Safety Administration Summer and Winter Mobilization to effectively address DUI drivers; participation in the annual National Distracted Driving Awareness Month in April 2024; and participation in the annual Click It or Ticket mobilization period in May 2024. With this grant, the goal is to utilize education and enforcement strategies to provide enhanced roadway safety for residents and visitors to the City of South Pasadena while ultimately reducing the number of persons killed or injured in all categories of traffic collisions.

Fiscal Impact
The City of South Pasadena will receive an award in the amount of $55,000 from the Office of Traffic Safety for the Strategic Traffic Enforcement Program. No local matching funds are required. Staff is requesting an appropriation of $47,000 into 101-4010-4011-7050-000 Overtime - DUI Checkpoint and $8,000 into 101-4010-4011-8022 OTS Grant Expenses.

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Attachments: Grant Agreement between the City of South Pasadena and the Office of Traffic Safety for the Strategic Traffic Enforcement Program

ATTACHMENT
Grant Agreement between the City of South Pasadena and the Office of Traffic Safety for the Strategic Traffic Enforcement Program 12 - 3

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT24200

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
South Pasadena From:

To:
10/01/2023
09/30/2024 4. AGENCY UNIT TO ADMINISTER GRANT
South Pasadena Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $55,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Alison Wehrle
Management Analyst
[email protected]
(626) 403-7273
1414 Mission Street
South Pasadena, CA 91030
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Brian Solinsky
Chief of Police
[email protected]
(626) 403-7273
1414 Mission Street
South Pasadena, CA 91030
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Albert Trinh
Finance Manager
[email protected]
(626) 403-7256
1414 Mission Street
South Pasadena, CA 91030
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $55,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$55,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $55,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

WB8MAY5ZZTK4
1422 Mission Street, South Pasadena Ca.
91030
South Pasadena
91030-3214
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT24200

1. PROBLEM STATEMENT
The City of South Pasadena is located in the west San Gabriel Valley in Los Angeles County. The city encompasses 3.4 square miles and is home to approximately 26,000 residents. Though predominately a residential city, South Pasadena lies in between several major freeway systems, including Highway 134, Highway 60, 110 Parkway, and the 210, 710, and 10 freeways. There are multiple major surface arterial streets that bisect the city and connect these freeway systems together, increasing the volume of commuter traffic. A 2014 traffic flow study conducted by Minagar and Associates showed that the daytime population increased to approximately 138,000, a population increase of over 112,000 members (See attached daily traffic flow map).

Though there are minor fluctuations in the volume of reported incidents between 2016-2022, there is a persistent trend that indicates that traffic-related incidents continue to pose a significant issue within the City.

The number of non-injury crashes, DUI arrests, and citations issued shows that traffic enforcement, education, and engineering are areas that need to be continuously addressed. In 2020, officers issued 3,599 citations and made 34 DUI arrests; comparatively, in 2021, officers issued 2,833 citations and made 33 DUI arrests. Citation and DUI arrest numbers for 2022 are temporarily unavailable due to an upgrade in the CAD/RMS system
Between 2020-2021, there was an average of one fatal traffic crash a year. In 2020, there were three fatal traffic crashes, and two involved motorcyclists exceeding the speed limit. In 2022, there was one fatal crash between a vehicle and a pedestrian. Two other pedestrians were injured during this crash. Commercial trucks utilize the main corridors in South Pasadena to conduct business, which can add additional enforcement needs. Even though the City of South Pasadena has adequate signage designating truck routes, the need for more enforcement is present to preserve the integrity of our roadways. The South Pasadena Police Department intends to educate commuters through enforcement within the geographic areas and time frames shown to have the highest volume of reported incidents. By focusing on these areas, the city hopes to reduce injury crashes and increase driver safety awareness. In 2021, The South Pasadena Police Department handled 28,010 calls for service. Our average staffing levels at the time consisted of three patrol officers and one supervisor.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number
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1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
10 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training.

5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training.

6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training.

7. Send law enforcement personnel to the DRE Recertification training.

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 9. Conduct DUI Saturation Patrol operation(s). 8

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
8 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
3 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 14. Participate in highly visible collaborative Traffic Enforcement operations. 2

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. 12 - 8
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 Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

N/A
B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
 Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid 12 - 9
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media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

N/A
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

N/A

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT24200

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-24 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$30,000.00
402PT-24 20.600 State and Community Highway
Safety
$25,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-24 $7,500.00 2 $15,000.00
DUI Saturation Patrols 164AL-24 $1,500.00 8 $12,000.00
Traffic Enforcement 402PT-24 $1,200.00 8 $9,600.00
Distracted Driving 402PT-24 $1,200.00 3 $3,600.00
Pedestrian and Bicycle Enforcement 402PT-24 $1,200.00 3 $3,600.00 Collaborative Traffic Enforcement 402PT-24 $1,100.00 2 $2,200.00 Traffic Safety Education 402PT-24 $500.00 2 $1,000.00
Category Sub-Total $47,000.00
B. TRAVEL EXPENSES
In State Travel 402PT-24 $5,000.00 1 $5,000.00
$0.00
Category Sub-Total $5,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-24 $3,000.00 1 $3,000.00
Category Sub-Total $3,000.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $55,000.00
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT24200

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT24200
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 12 - 14
§ 2 i .23(b) and (e) of __
to as DOT Order 1050.2A)
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By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 12 - 15
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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 12 - 16
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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 12 - 17
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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
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DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 12 - 19

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City Council
Agenda Report
DATE: November 15, 2023
FROM: Armine Chaparyan, City Manager~
ITEM NO.

PREPARED BY: Angelica Frausto-Lupo, Community Development Director --
SUBJECT: Consideration of the Approval of the First Amendment to the Professional Services Agreement with Moore lacofano
Goltsman, Inc. for Updated Property Data and Maps in an Amount not-to-Exceed $15,000
Recommendation
It is recommended that the City Council consider the approval of the First Amendment to the Professional Services Agreement with Moore lacofano Goltsman, Inc. for additional technical services for property development and zoning data, analysis, and mapping in the amount of $15,000 for a new not-to-exceed amount of $44,250.

Executive Summary
The City entered into a Professional Services Agreement (PSA) with Moore lacofano Goltsman, Inc. (MIG) for zoning text amendments and mapping related to the rezoning programs required as part of the 6th Cycle Housing Element implementation. The initial contract amount was $29,250. However, on September 27, 2023, City Council opted not to move forward with the proposed density increases in the residential medium density (RM) and residential high density (RH) zones in order to further review available development capacity of the City's residential zones. Consequently, additional technical support is needed to conduct a detailed analysis of the existing development characteristics and densities and analyze available development capacity of all of the City's residential zones. This information will assist with the implementation of the Housing Element.

Background
The City's 6th Cycle 2021-2029 Housing Element was adopted by the City Council on May 30, 2023. As part of the Housing Element implementation, Zoning Code and Zoning Map amendments were needed to implement Housing Element policy related to the sites inventory and creating capacity to satisfy the City's Regional Housing Needs Assessment (RHNA) allocation. The City's rezoning efforts were required to be completed within 120 days of adoption of the Housing Element and MIG successfully completed their assignments enabling the City to meet its deadline. MIG will continue its engagement to provide technical data and mapping support.
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MIG, Inc. PSA First Amendment
November 15, 2023

Analysis
As stated above, MIG will be engaged to provide additional technical data and mapping support. MIG is a consulting firm with offices throughout the United States, a majority of which are in California. They are technical experts in community planning and other related disciplines. As such, they have in-house planners, GIS technicians, and data analysts that are available to model and test development standards, write technical zoning codes, and determine what needs adjusting (zoning code and zoning map) and to what degree to accommodate identified densities.

Fiscal Impact
The First Amendment to the MIG, Inc. PSA includes a contract amount of $15,000 for a new not-to-exceed amount of $44,250. Funding for zoning data and maps was included in the Fiscal Year 2023-2024 Community Development Department Budget under Professional Services Account Number 101-7010-7011-8170-000.

Key Performance Indicators and Strategic Plan
The re-zoning program is a critical component of the City's adopted Housing Element and new General Plan. Housing is foundational to the implementation of most of the City's 2021-2026 Strategic Plan goals: 2) Economic Development, 3) Public Safety, 4) Infrastructure, and 5) Housing.

Commission Review and Recommendation
This matter was not reviewed by a commission or board.

Attachments:

1. MIG, Inc. PSA

2. Proposed MIG, Inc. PSA First Amendment
ATTACHMENT 1
MIG, Inc. PCA
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DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 5

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena/ Moore lacofano Goltsman, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City"), and Moore Iacofano Goltsman, Inc. ("Consultant").

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: technical writing and GIS mapping for re-zoning related to Housing Element implementation.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3. I. "Scope of Services": Focused Zoning Code and Zoning Map Updates, Exhibit A

3.2. "Agreement Administrator'': The Agreement Administrator for this project is Alison Becker, AICP, Deputy Community Development Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.

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3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Maximum Amount": The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Twenty Nine Thousand, Two Hundred and Fifty Dollars ($29,250).

3.5. "Commencement Date": June 15, 2023.

3.6. ••Termination Date": Upon completion of the work but no later than December 31, 2023.

4. TERM
The te1m of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11 :59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 ("Termination") below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT'SDUTIES
5 .1. Services. Consultant shall perform the services identified in the Scope of Services Exhibit A. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written an1endment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shal I concurrently inform the Agreement Administrator, in writing, of Consultant's estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant Profess ion al Services Agreement - Consultant Services Mod.8/31/2022

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shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § l 090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant's performance of such work.

5. 7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shaH be qualified to perform such services. Lisa Brownfield shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's finn or of any subcontractor. Change of ownership or control of Consultant's firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time dudng regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall Professional Services Agreement - Consultant Services
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be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved mark~up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION
7 .1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance. 7 .2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the c01Tcsponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

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7 .4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work perfonned outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. INTENTIONALLY OMITTED

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material ("written products" herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

I 0.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant's previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social Professional Services Agreement - Consultant Services
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security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold hannless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, "Consultant" shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. "City" shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant's alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys' fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers' compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.6 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant's behalf.

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11. 7 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant's indemnification obligations apply regardless of whether or not any insurance policies are detennined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Req uircd. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shaH survive this Agreement.

12.2. Documentation oflnsurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate ofinsurance must include the following reference: Focused Zoning Code and Zoning Map Updates. • Documentation of Best's rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
•
•
•
Professional Liability Insurance:

General Liability:
• General Aggregate:
• Products Comp/Op Aggregate
• Personal & Advertising Injury
• Each Occurrence
• Fire Damage (any one fire)
• Medical Expense (any 1 person)
Workers1 Compensation:
• Workers' Compensation
• EL Each Accident
$2,000,000 per occurrence,
$2,000,000 aggregate
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$ 100,000
$ 10,000
Statutory Limits
$1,000,000
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• EL Disease - Policy Limit
• EL Disease - Each Employee
• Automobile Liability
$1,000,000
$1,000,000
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified iri this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker's Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12. 7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended repmting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

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12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker's Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if(l) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days' notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates oflnsurance and Notices of Cancellation is: City of South Pasadena, Attn: City Clerks Office, South Pasadena, CA 91030.

12.12, Consultant's Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant's insurance and shall not contribute with it.

12.13, Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

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12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant's insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant's insurance policies. The amount of deductibles for insurance coverage required herein are subject to City's approval.

12.16. Duty to Defend and Indemnify. Consultanfs duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper perfonnance of Consultant's services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant's perfonnance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant's and City's regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the parties may, from time to time, designate in writing).

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Ifto City:

Alison Becker, AICP
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7222
With courtesy copy to:

Roxanne M. Diaz
Richards, Watson & Gershon
350 South Grand Avenue, 371h Floor
Los Angeles, CA 90071
Telephone: (213) 626-8484

15. SURVIVING COVENANTS
If to Consultant:

Lisa Brownfield, Principal
MIG, Inc.
537 S. Raymond Avenue
Pasadena, CA 91105
Telephone: (626) 744-9872
The parties agree that the covenants contained in paragraph 5 .11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 1-2.8 (Claims-Made Policies), paragraph 13 .2 (Consultant Cooperation in Defense of Claims), and paragraph 18.l (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all othe1wise applicable statutes of limitations and repose.

16. TERMINATION

16. l. City Termination. City may terminate this Agreement for any reason on five calendar days' written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days' notice.
l 6.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant's breach of this Agreement.

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17. INTERPRETATION OF AGREEMENT

17. I. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Sevcrability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement arc deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

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18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City's Filing Officer if required under state law in the perfo1mance of the services. For breach or violation of this wananty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the tem1 of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City's prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any patty other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition ( cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

Professional Services Agreement - Consultant Services
Mod. 8/31/2022

DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 18

18. 9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City's sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys' fees and costs expended in the action. 18 .12. Venue. The venue for any litigation shall be Los Angeles County. California and Consultant hereby consents to judsdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

Professional Services Agreement - Consultant Services
Mod. 8/31/2022

DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 19
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pasim~/!ned by:

By: Gi::~~Q::.r~ Signature
Printed: Armine chaparyan
------------- Title: city Manager
--------------
6/15/2023
Date: ----------
Attest:

G'o•"'""'' '"
By: .~A~;!:;:7-.. Deputy City Cler
Date: 6/26/2023
-----------
Approved as to form:

By: c~=• lfl<ll'J
Roxanne Diaz, tfly°A!t~~ey
6/20/2023 Date: -----------
"Cons n
Daniel
By:_le:='YfoiA"--!~~...::::;_--t-1--\--f'--=-~
Sig
Printed: l)M.(,liEl--,, ~ LA?:--%; ~
Title:Ce; q/~ f'--06 l C?Eftr
Date: (a t (2::: c 2-3
Professional Services Agreement- Consultant Services
Mod. 8/31/2022

DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 20

EXHIBIT A
Scope of Services
MIG will provide the following scope of services. Please note that each task identified may not occur in the order presented in this scope, as tasks may occur simultaneously. This scope reflects our discussion with you regarding the anticipated Zoning Code and Zoning Map amendments needed to implement Housing Element policy related to the sites inventory and creating capacity to satisfy the Regional Housing Needs Assessment (RHNA). Based on our discussions, these assumptions are:
■ Any rezoning required within the Downtown Specific Plan area will not be part of MIG's work scope; it will be undertaken in a parallel process by others. ■ In 1998, the City significantly reduced allowable densities in the multi-family residential zones (RM and RH). This amendment effort will reverse that action and restore densities to 35 units/acre for RM and 45 units/acre for RH.
■ MIG will need to adjust the development standards for the RM and RH zones to implement the target densities and make sure they work to produce quality projects. ■ Through a contract with SCAG, AECOM is preparing objective design standards (ODS) that will apply in South Pasadena. MIG will need to ensure that the ODS and new development standards work in tandem to implement Housing Element policy. We assume that the ODS materials will be available when the work gets started.
■ Commercial nodes outside of the Downtown Specific Plan will need to allow for mixed-use developments at a density of up to 70 units/acre. The standards will mirror those in the specific plan, which have already been prepared. However, the standards may need to be slightly adjusted to reflect any unique conditions in the Focus Areas where they apply. ■ Parking standards may require adjusting; however, because many of the areas affected by the rezoning lie within one-half mile of the L Line light rail station, the provisions of AB 2097 will limit the City's ability to impose parking requirements.
■ The City does not have GIS shapefiles for the Zoning Map. MIG will create the map based on parcel data we acquire from Los Angeles County and then code with the appropriate zoning districts shown on the official paper Zoning Map. Alternatively, the City's General Plan consultant may be able to provide the GIS shapefiles.

While the Housing Element contains other policies that will be implemented through Zoning Code updates, this effort will focus only on the above. Other policy directives, for example, includes repealing the 45-foot-height limit (requires a voter referendum), revising the inclusionary housing ordinance, and streamlining administrative procedures.

DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 21
Task 1: Project Management and Coordination

1.1: Kick-Off Meeting
MIG Principal Lisa Brownfield, Jose Rodriguez, and Allison Cook will conduct a teleconference with City staff to clarify available information and your expectations regarding the amendments and schedule.

Objectives for the call include:
■ Understand the City's expectations and requirements
■ Establish primary contact and preferred methods for communication ■ Discuss the work scope and schedule
■ Identify GIS resources

1.2: Project Coordination Meetings (allowance)
This task involves strategic planning meetings/phone calls between MIG and City staff as needed. The budget provides an allowance for coordination meetings.

1.3: Project Management
This subtask provides for contract administration, invoicing, scheduling, coordination with the project team, and quality control/assurance.

Task 1 Meetings and Deliverables
Kick-off meeting
Project coordination meetings {budgeted allowance)
Monthly invoices
Task 2: Prepare Administrative Draft and Hearing Draft Zoning Code Amendments The Housing Element establishes the densities to be achieved in the RM, RH, and mixed-use zoning districts. The mixed-use zoning will be implemented via an overlay district or corresponding zone within Focus Areas (outside of the Downtown Specific Plan area). Thus, our effort will focus on drafting development standards that work to achieve these densities and work in concert with the ODS to be provided by the City (prepared by AECOM).

Using the version of the South Pasadena Zoning Code available online from Code Publishing, the ODS, and the draft Downtown Specific Plan mixed-use standards, MIG will prepare administrative draft Zoning Code amendments for Division 36.220 (Residential Zoning Districts), Division 36.230 (Commercial Zoning Districts), and Division 36.250 (Overlay Zoning Districts).

To accommodate the new RM and RH densities, changes may be needed to the following development standards:
■ Minimum lot area
■ Setbacks
DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 22
■ Floor area ratio
■ Multiple story exception
■ Height limit adjacent to street
■ Open space
■ Parking
MIG's planners will work with our in-house designers and architects to model and test what standards need adjusting and to what degree to accommodate the densities and reflect the ODS. Options will be shared with City staff to assist with selecting the appropriate new standards.

Regarding the mixed-use standards, City staff has indicated that those standards should mirror those that have been drafted for the Downtown Specific Plan. We will want to test those to ensure they work for the housing sites identified in the Housing Element outside of the specific plan area. If needed, we will tweak those standards to reflect any conditions unique to the Focus Areas.

We will prepare complete administrative drafts of the code sections using Word's track changes function to clearly identify the draft changes. City staff will review and edit the administrative draft, also using track changes and comments to indicate edits. All City comments will be consolidated and resolved in a single document to be provided to MIG.

Following receipt of City staff comments, MIG will revise the administrative draft to produce a public hearing draft. Given the short time frame available to complete this work program, we have not included an interim draft to be shared with the Planning Commission in a study session format.

Task 2 Deliverables
One electronic copy {Word and pd/) of the Administrative Draft code amendments for City review One electronic copy (Word and pd/} of the Public Hearing Draft code amendments for City review Task 3: Prepare Administrative Draft and Hearing Draft Zoning Map Amendments The Zoning Map will need to be amended to accommodate the RHNA commitment. The map below identifies the required rezoning areas.

DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 23
The new Zoning Map must
be parcel specific. The City
has indicated that it does
not have a G IS-based
Zoning Map, so we will
need to prepare one to
identify zoning at the
parcel level and allow for
easier identification (by
APN) of the parcels to be
rezoned. MIG will either
obtain the necessary GIS
layers from Los Angeles
County or the City's GIS
consultant to build the
base map and create the
current Zoning Map from paper map data. We will then prepare the new map and provide an exhibit showing which parcels will be rezoned.

The level of effort to create the existing Zoning Map can be eased and costs reduced if the City's prior Housing Element consultant prepared a GIS-based Zoning Map and can provide that GIS data to the City.

MIG will prepare an administrative draft Zoning Map to City staff for review. We will make revisions per staff direction and create the public hearing draft Zoning Map.

The City will need to identify property owners whose properties are planned to be rezoned. We will provide the City the list of affected APNs, indicating the existing and proposed zoning districts.

Task 3 Deliverables
Administrative Draft Zoning Map (pdf for review)
Public hearing Draft Zoning Map (pdf)
Task 4: Public Hearings - Optional
If requested by City staff, MIG can attend public hearings to present materials and respond to questions.

Other optional tasks include preparing hearing resolutions, ordinances, and staff reports. For cost control purposes, we have not included thes tasks in the budget.

Task 4 Deliverables
Optional- Prepare presentation for hearings
DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 24
Task 5: Final Zoning Code and Zoning Map Changes

5.1: Final Code and Map
We have budgeted an allowance of MIG staff time to prepare any revisions to the Code and Map amendments to reflect Planning Commission recommendations to the City Council for the first reading of the ordinance. We assume that City staff will make any final changes in response to City Councl action.

Task S Deliverables
Code and Map amendments with Planning Commission revisions/recommendations (Word and pdf) Final Zoning Map GIS layers (ArcG/5)
DocuSign Envelope ID: 90C280E0-78D6-4AFF-A7AE-5D8A4C5AD6F8 13 - 25

EXHIBITB
Fee Schedule
The table below identifies the estimated costs associated with each work scope task. All work and direct costs will be billed on a time-and-materials basis using the following hourly billing rates:

Principal: $215-$240
GIS Director $175
Senior Planner $170
Designer $160
Administrative $120
Schedule
Per the City's settlement agreement, the rezoning must be complete within 120 days of Housing Element adoption, which occurred May 30, 2023. We have assumed that the Council's first reading of the ordinance will constitute completion. Based on these assumptions, we propose to adhere to the following schedule, subject to receiving all materials needed to prepare the Code and Map amendments and timely City review of draft materials.
i LO Projecffvlanagementand coordination . <i Kick-off rneetirig weekofJt.ine 12, 2023 .. ·• ...... .· .·.·•·1 i .. .- ... ·. < · .... · .• ·. . . ·• •· . •. ·• _j Coordination meetings as sch~du led. . .. --·····------.. _i I 2.0 Administrative Draft Zoning Code ···--··-··--·······-··········--··· ; Deliver to City I July 21, 2023
City Comments to MIG August 4, 2023
Hearing Draft ---.. ·-·--·--·-----------+-A_u=gu_s_t_l-'8,'-2_0_2_3 __ . ________ .......... ___________________ _ 3 DAdmi*if iiThf 11i;~f Mat ··•·. • . . •. . •• ... ,~~J~ 11-~rL(···•·· .. •··•. ·.· .. . 4.0 Public Hearings - OPTIONAL seetember _2023 r 5.0 Final Code ahd Map .. i < . Septernber2~0_2_3-.-•.. -•• -. _-__ ._ .. -.••• -.•.... ---- .... ~:,-.. -,-. ------,-----;

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ATTACHMENT 1
Proposed MIG, Inc. PSA First Amendment
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263222.1

FIRST AMENDMENT TO

AGREEMENT FOR SERVICES
THIS FIRST AMENDMENT (“Amendment”) is made and entered into on the 15th day of November, 2023 by and between the CITY OF SOUTH PASADENA (“City”) and Moore Iacofano Goltsman, Inc. (MIG) (“Consultant”).

RECITALS
WHEREAS, on June 15th, 2023, the City entered into an agreement with MIG, which was executed by the City Manager, for MIG to prepare zoning text amendments and maps related to the General Plan Update (“Agreement”), and;
WHEREAS, the City and Consultant desire to amend the scope of the Agreement to assist with the development of detailed data analysis of existing density and available development capacity within the City’s residential zones.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

Section 1. Section 3.1 of the Agreement entitled “Scope of Services” is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated herein by this First Amendment.

Section 2. Section 3.4 of the Agreement entitled “Maximum Amount” is amended to read as follows: “The highest total compensation and costs payable to Consultant by the City under this Agreement. The Maximum Amount under this agreement is Forty-Four Thousand and Two Hundred Fifty Dollars ($44,250), which is comprised of Twenty-Nine Thousand, Two Hundred and Fifty Dollars ($29,250) for the original Scope of Services and Fifteen Thousand Dollars ($15,000) to support additional activities necessary to finalize the residential capacity and rezoning program for the General Plan Update as described in the First Amendment.

Section 3. Section 3.6 of the Agreement entitled “Termination Date” shall be revised to read as follows: “Upon completion of the work.”
Section 4. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Second Amendment, shall remain in full force and effect. 13 - 29
263222.1
TO EFFECTUATE THIS FIRST AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena Moore Iacofano Goltsman, Inc.

By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title:_________________________
Date:________________________ Date:________________________ Attest:

By:

Mark Perez, Deputy City Clerk
Date: ____________________
Approved as to form:

By:

Roxanne Diaz, City Attorney
Date: ____________________

13 - 30
263222.1
Exhibit 1
Amended Scope of Services
TASK 6. (NEW)
Data Analysis
Deliverables:
• Data Tables
• Secure most recent County Assessor Data for all
residential parcels in South Pasadena. Desired
information includes, but not limited to, total parcels in each zoning designation, parcel sizes per
designation, existing units per parcel, existing units
per zoning designation, existing density in each zoning designation, parcels where existing units exceeds
allowable density.
• Analyze existing unit distribution within zoning
designations to determine what percentage of parcels
are developed at a level that exceeds existing density.

Analyze the impact of proposed density changes in
terms of additional capacity per zoning designation.

TASK 7. (NEW)
Mapping
Deliverables:
• Draft Maps
• Final Maps
Illustrate data with maps. Identify areas where upzoning is desirable given proposed density, existing units, transit orientation, parcel sizes. Heat map of over-built/under-built existing environments. Maps illustrating predominant lot size locations.

Fee Schedule
All work and direct costs will be billed on a time-and-materials basis using the following hourly billing rates:

Principal: $215-$240
GIS Director $175
Senior Planner $170
Designer $160
Administrative $120
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14 14 - 1
City Council
Agenda Report
DATE: November 15, 2023
FROM: Armine Chaparyan, City Manager
_
,4-&
PREPARED BY: Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk
ITEM NO.

SUBJECT: Approval of the 2024 City Council Meeting Schedule Recommendation
It is recommended that the City Council approve the City Council meeting schedule for the 2024 calendar year.

Executive Summary
The South Pasadena City Council adheres to a bi-monthly meeting schedule as established by Resolution No. 7716, with provisions for schedule adjustments as needed.

For 2024, tentative meeting cancellations are identified for January 3, July 3, and August 7 to accommodate city breaks and significant events, with special sessions to be arranged if required. The most recent amendments to the 2023 schedule were adopted on July 19, 2023, after consultation with the Mayor and City Council, ensuring that any future changes will undergo a similar process of consideration and approval by the Council.

Background
In accordance with Resolution No. 7716 of South Pasadena, the City Council convenes on the first and third Wednesday of each month. The Closed Session commences at 6:00 p.m., followed by the Open Session at 7:00 p.m. This routine scheduling facilitates forward planning for the City Council, municipal staff, and our residents throughout the year. Nonetheless, the City Council retains the discretion to modify this schedule, including the cancellation or addition of meetings as circumstances warrant.

Looking ahead to 2024, we have identified a preliminary schedule of meetings that may be subject to cancellation:
• January 3, 2024: Due to the City's winter recess beginning on Friday, December 23, 2022, and extending until Tuesday, January 3, 2023, there will be insufficient time to prepare and disseminate a complete agenda. Should there be a pressing requirement for a meeting, the staff is prepared to organize a special session during the second week of January.
14 - 2
Approval of 2024 City Council Meeting Schedule
November 15, 2023 Page 2 of 2
• July 3, 2024: The City staff will be fully engaged in the lead-up to the Fourth of July festivities, leaving inadequate time to arrange for the customary City Council Meeting on July 3rd. However, we will be poised to convene a special City Council meeting on Wednesday, July 10, 2024, if it becomes necessary. • August 7, 2024: Following the guidance issued at the City Council meeting on June 19, 2013, the first meeting in August is slated for cancellation, barring a specific requirement for addressing City matters.

The proposed cancellations ensure that City operations are conducted efficiently while accommodating significant local events and observances. Any updates or changes to this schedule will be communicated promptly to ensure all stakeholders are informed.

Analysis
The latest revisions to the 2023 City Council meeting schedule were ratified on July 19, 2023, following consultations with the Mayor and City Council members. Should there be a need for further adjustments to the meeting calendar, such proposals will be presented to the City Council for review and decision-making at the appropriate time.

Fiscal Impact
There is no fiscal impact associated with this item.

Attachment: 2024 Regular City Council Meeting Schedule

ATTACHMENT
2024 Regular City Council Meeting Schedule
14 - 3
Attachment No. 1

CITY OF SOUTH PASADENA
2024 REGULAR CITY COUNCIL MEETING SCHEDULE
City Council
Meeting Date Notes
January 3, 2024 CANCELLED Due to Winter Holiday Closure January 17, 2024
February 7, 2024
February 21, 2024
March 6, 2024
March 20, 2024
April 3, 2024 CANCELLED Due to Spring Break
April 17, 2024
May 1, 2024
May 22, 2024
June 5, 2024
June 19, 2024
July 3, 2024 CANCELLED Due to Fourth of July Holiday
July 17, 2024
August 7, 2024 CANCELLED Due to Council Directive from
6/19/2013 City Council Meeting: No Council
Meeting the First Week of August
August 21, 2024
September 4, 2024
September 18, 2024
October 2, 2024
October 16, 2024
November 6, 2024
November 20, 2024
December 4, 2024
December 18, 2024
14 - 4
15 15 - 1
City Council
Agenda Report
DATE: November 15, 2023 FROM: Armine Chaparyan, City Manager ~ PREPARED BY: Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk
ITEM NO.
--
SUBJECT: Consideration of Approval of City Council Meeting Minutes for September 27, 2023 and October 04, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Special and Regular Meetings of September 27, 2023 and October 04, 2023.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Background
The City Clerk's Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department's Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There is no fiscal impact anticipated as Division staff is facilitating the work related to this project.

Attachments:

1. September 27, 2023 Special City Council Meeting Minutes

2. October 04, 2023 Regular City Council Meeting Minutes

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ATTACHMENT
September 27, 2023 Special City Council Meeting Minutes 15 - 3

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CITY OF SOUTH PASADENA

SPECIAL MEETING OF THE CITY

COUNCIL

M I N U T E S
WEDNESDAY, SEPTEMBER 27, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Special Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, September 27, 2023, at 7:30 P.M. in the City Council Chambers, 1424 Mission Street, South Pasadena, California 91030 and the Teleconference Location, Copenhagen Marriott Hotel, Kalvebod Brygge 5, 1560 Copenhagen V, Denmark.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti Via Zoom
Councilmember Janet Braun
ABSENT None
Mark Perez, Deputy City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; David Snow, City Attorney; and Roxanne Diaz, City Attorney were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
Mayor Primuth led the Flag Salute.
15 - 5
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 2

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENT
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 901 Bonita Drive, APN 5310-020-903
i. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
j. 808 Valley View Road, APN 5310-020-901
k. 822 Valley View Road, APN 5310-020-902
l. 216 Fairview Avenue
m. 217 Fremont Avenue, APN 5317-012-901
n. 225 Fremont Avenue, APN 5317-012-902
o. 1131 Columbia Street, APN 5317-012-900
p. 1707 Meridian Avenue, APN 5310-031-903
q. 1008 Hope and 1002 and 726 Meridian, APN 5315-013-906 Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 913 Meridian Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Preservation Foundation Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-SIGNIFICANT

EXPOSURE TO LITIGATION
(Government Code Section 54945.9(d)(2))
Number of Potential Cases: 3
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)
In Person Public Comment:

Jennifer Trotoux spoke on the South Pasadena Preservation Foundation property negotiations.
15 - 6
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 3
City Attorney Roxanne Diaz stated that no reportable action was taken regarding any of the items.

PUBLIC COMMENT

2. PUBLIC COMMENT
In Person Public Comment:

Steve Gavinas spoke regarding the current agreement with Athen’s Services.

Harry Knapp spoke regarding the Evictions and the Eviction Moratorium.

Zoom Public Comment:

Alan Ehrlich spoke regarding the Electrification project and the Tesla vehicles.

PRESENTATION

3. SOUTH PASADENA LITTLE LEAGUE RECOGNITION
Mayor Primuth presented a certificate of recognition to the South Pasadena Little League, 2023 Junior Baseball Team for winning a Southern California Baseball Title and advancing to the West Region Tournament.

4. MERCHANT MINUTE – Twohey’s Restaurant
President of the Chamber of Commerce Laurie Wheeler introduced Twohey’s owner Tania Cristos, who gave a presentation on the restaurant.

5. STAFF INTRODUCTION
Fire Department:

Kevin Tiet, Management Assistant
Edward Meza, Firefighter Paramedic
Alex Khachatoorian, Firefighter Paramedic
Gavin Boger, Firefighter Paramedic
Fire Chief Riddle introduced the new staff.

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Item No. 3 was heard prior to item no. 2 by direction of the Mayor. 15 - 7
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 4

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

COUNCIL MOTION AND ACTION:

Mayor Pro Tem Zneimer requested to pull item nos. 9, 13, and 14 for separate discussion. A motion was made by Councilmember Cacciotti and seconded by Councilmember Braun to approve Item Nos. 7, 8, 11, 12, and 15 of the consent calendar as modified by the additional documents. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $150,880.02; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,111,576.34; ONLINE PAYMENTS IN THE AMOUNT OF $178,990.21; TRANSFERS IN THE AMOUNT OF $72,500.00; VOIDS IN THE AMOUNT OF ($2,161.06); PAYROLL IN THE AMOUNT OF $842,990.36
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar.

8. MONTHLY INVESTMENT REPORTS FOR JULY 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for July 2023.

A motion was made to approve recommendation on the Consent Calendar.

9. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO AN

AGREEMENT WITH HDL SOFTWARE, LLC FOR BUSINESS LICENSE

PROCESSING SERVICES AND APPROPRIATION OF FUNDS
Recommendation
15 - 8
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 5
It is recommended that the City Council:

1. Approve the Second Amendment to the Professional Services Agreement with HdL Software, LC (HdL) for business license processing services through October 31, 2024, in the amount of $75,000 and authorize the City Manager to execute the amendment.

2. Appropriate an additional $45,850 from General Fund to cover excess.

This item was pulled for separate discussion by Mayor Pro Tem Zneimer.

Finance Director John Downs gave a presentation.

COUNCIL MOTION AND ACTION:

Mayor Pro Tem Zneimer requested to pull item no. 9 for separate discussion. A motion was made by Mayor Pro Tem Zneimer and seconded by Councilmember Braun to approve Item No. 9 of the consent calendar. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

10.SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF

SOUTH PASADENA GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH PASADENA MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH PASADENA

GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF

THE SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council consider the adoption of an “Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code.”
This item was continued to the October 4, 2023 City Council Meeting. 15 - 9
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 6

11.CONSIDERATION OF APPROVAL OF THE MEMORIAL BENCH DONATION

REQUESTS AND APPROVAL OF THE APPROPRIATION OF DONATED FUNDS

TO THE COMMUNITY SERVICES BUDGET
Recommendation
It is recommended that the City Council consider:

1. Approval of a memorial bench donation of $2,573.23 from Nancy Shires;

2. Approval of a memorial bench donation of $1,481.13 from Kerri Maines; and

3. Approval of an appropriation of $4,054.36 to Account No. 101-8030-8031-8020 A motion was made to approve recommendation on the Consent Calendar.

12.CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE 626 GOLDEN STREETS ARROYOFEST 2023 EVENT
Recommendation
It is recommended that the City Council consider approval of a Memorandum of Understanding (MOU) between with the San Gabriel Valley Council of Governments (SGVCOG) and the City of South Pasadena for the 626 Golden Streets ArroyoFest 2023 Event.

A motion was made to approve recommendation on the Consent Calendar.

13.CONSIDERATION OF APPROVAL OF FUND ALLOCATION AND

APPROPRIATION TO COMPLETE THE ENVIRONMENTAL REVIEW DOCUMENTS FOR THE 2021-2029 HOUSING ELEMENT AND GENERAL PLAN/DOWNTOWN SPECIFIC PLAN IN THE AMOUNT OF $78,606
Recommendation
It is recommended that the City Council allocate and appropriate $78,606.10 from General Fund Account Number 101-0000-0000-3200-000 to the Community Development Department Professional Services Account Number 101-7010-7011- 8170-000.

Mayor Pro Tem Zneimer pulled the item for separate discussion.

Director of Community Development Angelica Frausto-Lupo gave a presentation.

COUNCIL MOTION AND ACTION:

Mayor Pro Tem Zneimer requested to pull item no. 13for separate discussion. A motion was made by Mayor Pro Tem Zneimer and seconded by Councilmember 15 - 10
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South Pasadena City Council Page 7
Cacciotti to approve Item No. 13 of the consent calendar. The motion carried 5- 0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

14.CONSIDERATION OF APPROVAL OF A FIVE-YEAR AGREEMENT WITH

QUESTICA FOR BUDGET SOFTWARE SERVICES, WITH A FIRST-YEAR AMOUNT OF $24,625 AND A TOTAL NOT-TO-EXCEED $112,875
Recommendation
It is recommended that the City Council:

1. Approve a five-year agreement with Questica for Budget Software in the amount of $24,625 for the first year and a not to exceed $112,875 over the term and authorize the City Manager to execute the agreement; and

2. Appropriate $12,312 from the General Fund and $12,313 from the Water Fund to support the implementation and first year annual licensing for the Questica Budget software for a total of $24,625.

Mayor Pro Tem Zneimer pulled the item for separate discussion.

Finance Director John Downs gave a presentation.

COUNCIL MOTION AND ACTION:

Mayor Pro Tem Zneimer requested to pull item no. 14 for separate discussion.

A motion was made by Mayor Pro Tem Zneimer and seconded by Councilmember Braun to approve Item No. 14 of the consent calendar. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

15.CONSIDERATION OF THE APPROVAL OF CITY COUNCIL MEETING MINUTES FOR AUGUST 29, 2023 AND SEPTEMBER 6, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular City Council Meeting of September 6, 2023, Special Meetings of August 29, 2023 and September 6, 2023, Special Joint Meeting of September 6, 2023, and Special Housing Authority Meeting of September 6, 2023. 15 - 11
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 8
A motion was made to approve recommendation on the Consent Calendar.

PUBLIC HEARING

16.CONCURRENT CONTINUED HEARINGS – CONSIDERATION OF ADOPTION OF

A RESOLUTION CERTIFYING THE FINAL PROGRAM ENVIRONMENTAL IMPACT

REPORT, ADOPTION OF A RESOLUTION ADOPTING A NEW GENERAL PLAN,

NEW DOWNTOWN SPECIFIC PLAN, AND RESCISSION OF MISSION STREET SPECIFIC PLAN. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING

CODE) AND ZONING MAP PERTAINING TO REZONING THE EXISTING FOCUS

AREA OVERLAY DISTRICT TO MIXED-USE OVERLAY DISTRICT AND INCREASE

DENSITY IN CERTAIN RESIDENTIAL ZONING DISTRICTS IN COMPLIANCE WITH THE NEW GENERAL PLAN AND THE 2021-2029 HOUSING ELEMENT.

INTRODUCTION AND FIRST READING OF ORDINANCES TO AMEND THE ZONING CODE PERTAINING TO 120-DAY IMPLEMENTATION PROGRAMS IN THE 2021-2029 HOUSING ELEMENT (PROJECT)

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA CERTIFYING THE

FINAL PROGRAM ENVIRONMENTAL IMPACT

REPORT, ADOPTING FINDINGS PURSUANT TO

THE CALIFORNIA ENVIRONMENTAL QUALITY

ACT, ADOPTING A MITIGATION MONITORING AND

REPORTING PROGRAM, AND ADOPTING A

STATEMENT OF OVERRIDING CONSIDERATIONS

FOR THE GENERAL PLAN UPDATE, DOWNTOWN

SPECIFIC PLAN, AND HOUSING ELEMENT

IMPLEMENTATION PROJECT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
ADOPTING THE 2023 GENERAL PLAN AND THE

DOWNTOWN SPECIFIC PLAN AS SHOWN IN

EXHIBIT A, EXHIBIT B, EXHIBIT C, AND EXHIBIT D,

AND RESCIND THE MISSION STREET SPECIFIC
PLAN.

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
15 - 12
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South Pasadena City Council Page 9

RESCINDING THE MISSION STREET SPECIFIC
PLAN AS ADOPTED IN ORDINANCE NO. 2035

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
AMENDING CHAPTER 36 (ZONING) OF THE CITY

CODE OF THE CITY OF SOUTH PASADENA

RELATED TO INCREASED DENSITY INCLUDING

REZONING THE EXISTING FOCUSED AREA

OVERLAY ZONE TO MIXED-USE OVERLAY ZONE

AND INCREASING DENSITY IN THE RESIDENTIAL

ZONING DISTRICTS, AND AMENDING THE ZONING

MAP IN COMPLIANCE WITH THE UPDATED
GENERAL PLAN AND THE 2021-2029 (6TH CYCLE)

HOUSING ELEMENT

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
AMENDING DIVISION 36.370 (AFFORDABLE
HOUSING INCENTIVES) OF ARTICLE 3 (SITE

PLANNING AND GENERAL DEVELOPMENT
STANDARDS) OF CHAPTER 36 (ZONING) OF THE

CITY CODE OF THE CITY OF SOUTH PASADENA

TO REVISE REGULATIONS TO CONFORM TO

STATE DENSITY BONUS LAW (CALIFORNIA
GOVERNMENT CODE SECTION 65915)

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
AMENDING CHAPTER 36 ARTICLE 2 DIVISION

36.22 AND CHAPTER 36 ARTICLE 3 DIVISION

36.350 OF THE CITY CODE OF THE CITY OF

SOUTH PASADENA RELATING TO EMPLOYEE

HOUSING

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA, CALIFORNIA,
AMENDING DIVISION 36.375 OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA CODE
15 - 13
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South Pasadena City Council Page 10

RELATING TO INCLUSIONARY HOUSING

REQUIREMENTS
Recommendation
It is recommended that the City Council hold and conclude the continued hearings and consider the approval of the resolutions and introduce first reading of ordinances as follows:

1. Adopt a Resolution to certify and adopt the Program Environmental Impact Report (PEIR) prepared for the Project, make required findings, adopt Mitigation Monitoring and Reporting Program (MMRP), and adopt a Statement of Overriding Considerations;

2. Adopt a Resolution to adopt the General Plan and the Downtown Specific Plan (DTSP), inclusive of Planning Commission direction and errata revisions to both the General Plan and DTSP;

3. Introduce first reading of an Ordinance to rescind the Mission Street Specific Plan (MSSP) upon the effective date of the DTSP;

4. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code (SPMC) pertaining to rezoning of properties consistent with the new General Plan and the 2021-2029 (6th Cycle) Housing Element which will do the following:
a. Add Section 36.230.050 (Mixed-Use Overlay Development Standards) for the newly established Mixed-Use Overlay District;
b. Amend Section 36.250.340 (Focus Area Overlay District), to eliminate the Focus Area Overlay District and replace it with the newly established Mixed-Use Overlay District;
c. Increase density in the RM (Residential Medium Density), RH (Residential High Density), and Mixed-Use Overlay District in compliance with the Housing Element Programs;
d. Amend other Code Sections relating to ancillary changes to the SPMC regarding reference to the new DTSP, adoption of the new Zoning Map, and minor changes to the residential and commercial zoning district standards in relation to the rezoning; and,
e. Amend the Zoning Map to eliminate the Focus Area Overlay District and the MSSP boundary, and replace them with the Mixed-Use Overlay District and the DTSP boundary, respectively.

5. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.370 (Affordable Housing Incentives) to revise regulations to conform to State Density Bonus law (California Government Code Section 65915);
15 - 14
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South Pasadena City Council Page 11

6. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.220 (Residential Zoning Districts), Division 36.350 (Standards for Specific Land Uses), and Division 36.700 (Definitions / Glossary), relating to Employee Housing; and,

7. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.375 (Inclusionary Housing Requirements) relating to inclusionary housing requirements.

Planning Manager Matt Chang introduced Community Development Department staff:

Director Frausto-Lupo, Deputy Director Alison Becker, Senior Planner Dean Flores and consultants Julian Niery and Kaiser Rangwala.

Planning Manager Chang presented on the item.

Senior Planner Dean Flores presented on the item.

City Attorney Roxanne Diaz joined the meeting.

Mayor Primuth opened the public hearing at 9:31 P.M.

In Person Comments:

Ed Elsner spoke regarding the data presented by the consultant.

Clarise Knapp spoke regarding the data presented by staff.

Mayor Primuth closed the public hearing at 9:37 P.M.

Break at 9:50 PM
Returned at 10:07 PM
COUNCIL MOTION AND ACTION:

A motion was made by Councilmember Braun and seconded by Councilmember Cacciotti to adopt a resolution to certify and adopt the Program Environmental Impact Report prepared for the project, make required findings, adopt a mitigation monitoring reporting program, and adopt a statement of overriding consideration.

The motion carried 4-1, by the following vote:

AYES: Braun, Donovan, Cacciotti, Mayor Primuth
NOES: Zneimer
ABSENT: None.
15 - 15
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South Pasadena City Council Page 12
ABSTAINED: None.

Resolution No. 7832 was adopted.

A motion was made by Councilmember Braun and seconded by Mayor Primuth to adopt a resolution to adopt the General Plan and Downtown Specific Plan inclusive of Rada as identified in the staff report with the exclusion of Table B3.2 and with provisions to remove any references to increased densities in the RM and RH designations. The motion carried 4-1, by the following vote:

AYES: Braun, Donovan, Cacciotti, Mayor Primuth
NOES: Zneimer
ABSENT: None.

ABSTAINED: None.

Resolution No. 7833 was adopted.

A motion was made by Mayor Pro Tem Zneimer and seconded by Councilmember Braun to direct staff to work with HCD regarding revision to table 6-51, the commitment of density increases in the medium and high density residential zones, and amendments to the Housing Element as appropriate. The City Attorney’s is directed to reach out to Californian’s for Homeownership with regards the changes tonight. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

A motion was made by Mayor Primuth and seconded by Mayor Pro Tem Zneimer to introduce an ordinance rescinding the Mission Street Specific Plan. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

A motion was made by Councilmember Cacciotti and seconded by Councilmember Donovan to introduce an ordinance amending Chapter 26 of the South Pasadena Municipal Code related to rezoning an existing focus area zoning to the mixed use overlay zone and making other ancillary changes and amending the zoning map excluding the proposed increases in the RM and RH designations.

Section 36.220.020 C and D, and Section 36.220.040 Table 2-3 and authorization for staff to make any other conforming changes and amending the zoning map but 15 - 16
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South Pasadena City Council Page 13
not in respect to the RM RH densities. The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

A motion was made by Mayor Primuth and seconded by Councilmember Braun to introduce an Ordinance Amending Division 36.370 of the City’s Municipal Code Related to Affordable Housing Incentives to Revise the Regulations to Conform to the State Density Bonus Law; an Ordinance to Amend Divisions 36.220, 36.350 and 36.700 of the City’s Municipal Code Related to Employee Housing; and an Ordinance to Amend Division 36.375 of the City’s Municipal Code Related to Inclusionary Housing Requirements and waive full reading.

The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

A motion was made by Mayor Primuth and seconded by Councilmember Donovan to waive the full reading of all the ordinances previously introduced for first reading.The motion carried 5-0, by the following vote:

AYES: Braun, Donovan, Cacciotti, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

INFORMATIONAL REPORT

17.REVIEW AND DISCUSSION OF AN INFORMATIONAL REPORT ON SENATE BILL 329 AND SURVEY RELATED TO COUNCILMEMBER SALARIES
Recommendation
It is recommended that the City Council discuss the informational report on councilmember salaries in light of Senate Bill 329 (SB 329) and receive and file the report and survey.

Management Analyst Mary Jerejian introduced Management Intern Sophia Conchas to present the item.

Councilmember Cacciotti motioned to agendize this item for consideration 15 - 17
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 14
following January 1, 2024.

18.PUBLIC SAFETY ANNUAL REPORTS
Fire Chief Riddle presented the Fire Annual Report.

Councilmember Cacciotti stated as we do this assessment and evolve into a 21st Century Fire Department that we look at this for efficiencies and efforts to save money while keeping the same outstanding service.

Councilmember Donovan thanked the Fire Department for their recent help at his home and appreciated they not only help with fire but educated us on how to clean up.

Police Chief Solinsky presented the Police Dept Annual Report.

Councilmember Braun directed staff to provide a report on the electrification project and the plan for the replacement of the fleet.

PUBLIC COMMENT – CONTINUED

19.CONTINUED PUBLIC COMMENT – GENERAL
None.

COMMUNICATIONS

20.COUNCILMEMBER COMMUNICATIONS
Councilmember Donovan had no comments.

Councilmember Braun had no comments.

Mayor Pro Tem Zneimer had no comments.

Mayor Primuth had no comments.

Councilmember Cacciotti gave a presentation on his recently attended events and meetings. He went on to highlight the negative effects of volatile organic compounds (VOCs) and particulate matter’s effects our kids, families, people that have compromised immune systems or breathing issues. He announced upcoming launch of the tesla police vehicles, which the public can expect to see in the next coming days or weeks. He highlighted his attendance at a local 15 - 18
Special Meeting Minutes September 27, 2023
South Pasadena City Council Page 15
farmers market and a recent event held by Congresswoman Judy Chu. He highlighted Wells Fargo’s adherence to the Gas-Powered Lear Blower Ban.

Lastly, he highlighted his travels to Denmark with AQMD to investigate the most advance Marine Ports in the world with the hopes that we can implement their features here.

21.CITY MANAGER COMMUNICATIONS
Assistant to the City Manager Tamara Binns announced the revisiting of the Strategic Plan for public input.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the Special Meeting of the City Council at 11:45 P.M. The City Council reconvened into closed session.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk
APPROVED:
_______________________________
Jon Primuth
Mayor
ATTEST:
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:
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ATTACHMENT
October 4, 2023 Regular City Council Meeting Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, OCTOBER 04, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, October 04, 2023, at 7:21 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti (arrived at 7:45 P.M.) Councilmember Janet Braun
ABSENT None.

Mark Perez, Deputy City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Roxanne Diaz, City Attorney; Mark Perez, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Braun.
15 - 23
Regular Meeting Minutes October 04, 2023

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 901 Bonita Drive, APN 5310-020-903
i. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
j. 808 Valley View Road, APN 5310-020-901
k. 822 Valley View Road, APN 5310-020-902
l. 216 Fairview Avenue
m.217 Fremont Avenue, APN 5317-012-901
n. 225 Fremont Avenue, APN 5317-012-902
o. 1131 Columbia Street, APN 5317-012-900
p. 1707 Meridian Avenue, APN 5310-031-903
q. 1008 Hope and 1002 and 726 Meridian, APN 5315-013-906 Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 435 Fair Oaks Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Tournament of Roses Foundation Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATIONSIGNIFICANT EXPOSURE TO LITIGATION (Government Code Section 54945.9(d)(2))
Number of Potential Cases: 1
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)
15 - 24
Regular Meeting Minutes October 04, 2023

2. Californians for Homeownership, Inc., vs. City of South Pasadena (LASC Case No. 22STCP01388)
City Attorney Roxanne Diaz stated that no reportable action was taken regarding any of the items. The City Council will recess into closed session following the regular meeting.

PUBLIC COMMENT

2. Public Comment – General (Non-Agenda Items)
In Person Comments:

Anne Bagasao spoke regarding the 1612 Huntington fire that took place on October 1st.

PRESENTATION

3. PROCLAMATION IN SUPPORT OF THE SAN GABRIEL MOUNTAINS NATIONAL

MONUMENT IN THE CITY OF SOUTH PASADENA
Topher Mathers and Mayor Primuth read the proclamation into the record.

4. PROCLAMATION DECLARING OCTOBER AS NATIONAL DISABILITY

EMPLOYMENT AWARENESS MONTH IN THE CITY OF SOUTH PASADENA Melly Rosehaven and Mayor Primuth read the proclamation into the record.

5. CLEAN POWER ALLIANCE PRESENTATION
Dalia Gomez, External Affairs Manager gave a presentation on behalf of the Clean Power Alliance.

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA None.

CONSENT CALENDAR
15 - 25
Regular Meeting Minutes October 04, 2023

Mayor Pro Tem Zneimer requested to pull Item No. 15 for separate discussion. A motion was made by Councilmember Donovan and seconded by Councilmember Cacciotti to approve Item Nos. 7-14 of the consent calendar as modified by the Additional Documents. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Councilmember Braun directed staff to close all matters and bills from the prior City Attorney’s Office, Colantuono, Highsmith & Whatley.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $54,419.43; GENERAL CITY WARRANTS IN THE AMOUNT OF $491,755.14; ONLINE PAYMENTS IN THE AMOUNT OF $41,612.60; TRANSFERS IN THE AMOUNT OF $3,002,255.52; PAYROLL IN THE AMOUNT OF $857,382.10
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar.

8. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE

LIBRARY SPECIAL TAX ANNUAL REPORT AND AUTHORIZING THE
COLLECTION OF THE TAX FOR FISCAL YEAR 2023-2024
Recommendation
It is recommended that the City Council consider adoption of a resolution approving the Library Special Tax Annual Report and authorizing the collection of the Tax by the County of Los Angeles at the Fiscal Year 2023-2024 rates.is recommended that the City Council receive and file the Monthly Investment Report for December 2022.

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, APPROVING THE

ANNUAL LIBRARY SPECIAL TAX REPORT AND

AUTHORIZING THE COLLECTION OF THE TAX AT THE
FISCAL YEAR 2023-2024 RATES
A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7834 was adopted.
15 - 26
Regular Meeting Minutes October 04, 2023

9. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND
ASSOCIATES, INC., FOR TEMPORARY STAFFING SERVICES
Recommendation
It is recommended that the City Council consider:

1. Approval of the Second Amendment to the Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services, extending the agreement to June 30, 2024; and

2. Authorize the City Manager, or designee, to execute the Second Amendment.

A motion was made to approve recommendation on the Consent Calendar.

10.CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER WITH CDW GOVERNMENT, IN THE AMOUNT NOTTO­EXCEED OF $135,000 FOR THE PURCHASE OF NETWORK HARDWARE

EQUIPMENT, UTILIZING THE SOURCEWELL AND PEPPM COOPERATIVE

PURCHASING PROGRAMS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, APPROVING A

PURCHASE ORDER WITH CDW GOVERNMENT, IN THE
AMOUNT NOT TO EXCEED OF $135,000 FOR THE

PURCHASE OF NETWORK HARDWARE EQUIPMENT,

UTILIZING THE SOURCEWELL AND PENNSYLVANIA

EDUCATION PURCHASING PROGRAM FOR

MICROCOMPUTERS COOPERATIVE PURCHASING

PROGRAMS
Recommendation
It is recommended that the City Council consider:

1.Adopting a resolution approving a purchase order with CDW Government, in the amount not to exceed $135,000, for the purchase of network hardware equipment;

2.Approve the use of the Sourcewell and PEPPM cooperative purchasing programs for the procurement pursuant to Section 2-99-29(19) and the City's Purchasing Policy; and

3.Authorize the City Manager, or designee, to effectuate the purchase.

A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7835 was adopted.
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Regular Meeting Minutes October 04, 2023

11.CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT

WITH CALIFORNIA METRO PATROL FOR SECURITY GUARD CONCIERGE SERVICES IN AN AMOUNT NOT-TO-EXCEED $84,600 AND TO EXTEND AGREEMENT FOR UP TO 12 MONTHS
Recommendation
It is recommended that the City Council consider approving the amendment to the agreement with California Metro Patrol for security guard concierge services to increase the contract amount by $84,600, extend the agreement for up to an additional 12-month period, and authorize the City Manager to execute the amendment.

A motion was made to approve recommendation on the Consent Calendar.

12.CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR FEBRUARY 15, 2023 AND MARCH 1, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular Meetings of February 15, 2023 and March 1, 2023.

A motion was made to approve recommendation on the Consent Calendar.

13.SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF

SOUTH PASADENA GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH PASADENA MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, GRANTING

AUTHORITY TO THE CITY MANAGER TO EXECUTE

CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE

SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council consider the adoption of an “Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code.”
A motion was made to approve recommendation on the Consent Calendar. 15 - 28
Regular Meeting Minutes October 04, 2023

Ordinance No. 2383 was adopted.

14.ACCEPT PROJECT COMPLETION, AUTHORIZE FILING OF THE NOTICE OF

COMPLETION FOR THE FAIR OAKS AVENUE TRAFFIC SIGNAL

IMPROVEMENTS PROJECT, AND AUTHORIZE RELEASE OF THE RETENTION PAYMENT TO CROSSTOWN ELECTRICAL AND DATA, INC. IN THE AMOUNT OF $27,368.57
Recommendation
It is recommended that the City Council consider:

1. Accepting the Fair Oaks Avenue Traffic Signal Improvements Project (Project) as complete; and

2. Authorizing the recordation of the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder County Clerk; and

3. Authorizing release of retention payment to Crosstown Electrical and Data, Inc. (Contractor) in the amount of $27,368.57.

A motion was made to approve recommendation on the Consent Calendar.

15.CONSIDERATION OF THE ADOPTION OF AN (A) ORDINANCE TO RESCIND

THE MISSION STREET SPECIFIC PLAN, AND ADOPTION OF ORDINANCES TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING):
(B) PERTAINING TO A NEW MIXED-USE OVERLAY DISTRICT, ELIMINATING

THE FOCUS AREA OVERLAY DISTRICT, ADDING REFERENCES TO THE NEW

DOWNTOWN SPECIFIC PLAN, ADOPTION OF A NEW ZONING MAP, (C)

UPDATING AFFORDABLE HOUSING INCENTIVES SECTION, (D) ADDING

EMPLOYEE HOUSING SECTIONS, AND (E) UPDATING INCLUSIONARY HOUSING REQUIREMENTS.

Recommendation
It is recommended that the City Council consider adoption of the Ordinances on second reading as follows:
a. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, RESCINDING THE MISSION STREET SPECIFIC PLAN AS ADOPTED IN ORDINANCE NO. 2035
b. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE

CITY CODE OF THE CITY OF SOUTH PASADENA RELATED TO INCREASED

DENSITY INCLUDING REZONING THE EXISTING FOCUSED AREA
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Regular Meeting Minutes October 04, 2023

OVERLAY ZONE TO MIXED-USE OVERLAY ZONE AND AMENDING THE

ZONING MAP IN COMPLIANCE WITH THE UPDATED GENERAL PLAN AND THE 2021-2029 (6TH CYCLE) HOUSING ELEMENT
c. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING DIVISION 36.370 (AFFORDABLE HOUSING INCENTIVES) OF ARTICLE 3 (SITE PLANNING AND GENERAL DEVELOPMENT STANDARDS) OF CHAPTER 36 (ZONING) OF THE CITY

CODE OF THE CITY OF SOUTH PASADENA TO REVISE REGULATIONS TO

CONFORM TO STATE DENSITY BONUS LAW (CALIFORNIA GOVERNMENT CODE SECTION 65915)
d. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 36 ARTICLE 2 DIVISION

36.22 AND CHAPTER 36 ARTICLE 3 DIVISION 36.350 OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA RELATING TO EMPLOYEE HOUSING e. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING DIVISION 36.375 OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA CODE RELATING TO INCLUSIONARY

HOUSING REQUIREMENTS
Community Development Deputy Director Alison Becker gave a presentation.

COUNCIL MOTION AND ACTION:

A motion was made by Councilmember Cacciotti and seconded by Councilmember Donovan to adopt Ordinance A as presented in the staff report.

The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2378 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Councilmember Braun to adopt Ordinance B as presented in the staff report.

The motion carried 4-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: Zneimer
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Regular Meeting Minutes October 04, 2023

ABSENT: None.

ABSTAINED: None.

Ordinance No.2379 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Councilmember Braun to adopt Ordinance C as presented in the staff report.

The motion carried 4-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: Zneimer
ABSENT: None.

ABSTAINED: None.

Ordinance No. 2380 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Mayor Pro Tem Zneimer to adopt Ordinance D as presented in the staff report. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2381 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Mayor Pro Tem Zneimer to adopt Ordinance E as presented in the staff report. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2382 was adopted.

PUBLIC COMMENT – CONTINUED

16. CONTINUED PUBLIC COMMENT - GENERAL
None.
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Regular Meeting Minutes October 04, 2023

COMMUNICATIONS

17. COUNCILMEMBERS COMMUNICATIONS
Councilmember Braun – echoed Ms. Bagasao’s comments. She stated that she went down to the site of the Fire on 1612 Huntingon. She thanked Fire, PD, and the surrounding agencies for their work at the site. She thanked the SPPD officer for assisting a resident and their cat.

Councilmember Donovan had no comments.

Mayor Pro Tem Zneimer had no comments.

Councilmember Cacciotti spoke regarding his attendance at two meetings at the San Gabriel Valley Council of Governments. The first being the homeless committee where they had presentations by the United Way and discussions on different projects for long term housing and the COG budget. The second meeting was the environmental Energy Natural Resources Committee. They discussed different programs for funding. He represented the City as part of the AQMD Board in the City of Monterey Park. He spoke to the Council and public about the South Pasadena’s Electric Vehicle Conversion of the Police Department Fleet. He recognized the Chief of Police for their efforts in setting the example regarding the electrification project.

Mayor Pro Tem Zneimer inquired on the status of the fitting for the new Police Fleet Vehicles and when they can expect them to be rolled out.

Police Chief Solinsky stated that the first patrol vehicle was delivered. It will be going to one show next weekend. The community should see it around in the next two weeks. We want a community wide unveiling by first week of November.

Mayor Pro Tem Zneimer asked if one has a canine component? Chief Solinsky stated that there is a canine component.

Mayor Primuth stated that he went to the fire site. There were five different units on site. He asked if Chief Dondanville was there.

Chief Dondanville stated that he was not there but one of our acting battalion chiefs was.

Mayor Pro Tem Zneimer asked how many safety personnel stayed after the fire was contained.

Chief Dondanville stated that the last left fire personnel left after 5:30 P.M. 15 - 32
Regular Meeting Minutes October 04, 2023

Mayor Primuth thanked the police dept. for their dedication and making everyone safe.

Councilmember Cacciotti noticed in the past several days that the Police Department was really engaging with the unhoused in a fair and effective way that is both very strong and compassionate.

Mayor Primuth highlighted his scheduled Clean Power Alliance meeting and Arroyo Verdugo Joint Powers Authority meeting
Councilmember Cacciotti stated that he has visited all 34 cities. He rides his bike or takes the metro. He highlighted the increase in use of Electric Leaf blowers.

18. CITY MANAGER COMMUNICATIONS
City Manager Chaparyan spoke regarding her attendance at the International City Manager’s Conference in Austin, Texas.

City Manager Chaparyan invited Assistant to the City Manager, Tamara Binns, to give a brief update and revisit on the strategic plan taking place next Thursday and Friday, With one session via zoom and in person.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 8:24 P.M., to the next Special City Council meeting scheduled on Saturday, October 14, 2023.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk

APPROVED
_______________________________
Jon Primuth
Mayor
Attest:
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Regular Meeting Minutes October 04, 2023

________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:
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16 16 - 1
City Council
Agenda Report
DATE: November 15, 2023
FROM: Armine Chaparyan, City Manager
PREPARED BY: H. Ted Gerber
ITEM NO.

SUBJECT: Consider Award of a Contract to Rexel Energy Solutions, ChargePoint Partner, in the Amount of $30,000 for the Purchase of Electric Vehicle Supply Equipment and Related Services for the City Storage Yard Electric Vehicle Charger Installation Utilizing the Sourcewell Cooperative Purchasing Program, and Approval of a SCE Charge Ready Transport Program
Participation Agreement with Southern C.alifornia Edison Recommendation
It is recommended that the City Council:

1. Award a contract and associated purchase order and quotation to Rexel Energy Solutions, ChargePoint Partner, at the proposed competitive procurement price for the purchase of Electric Vehicle Supply Equipment (EVSE) and Related Services, specifically two (2) ChargePoint CP6021 B-80A-L7 Level 2 electric vehicle chargers and supporting services for $30,000 which includes a $24,081 purchase price and a $5,919 contingency; and approve the use of the Sourcewell cooperative purchasing program for the procurement pursuant to Municipal Code Section 2.99-29(19) and the City's Purchasing Policy; and

2. Re-appropriate $30,000 from the General Fund into Fiscal Year (FY) 2023-2024 Capital Improvement Program (CIP) Account No. 400-9000-9189-9189-000, having previously appropriated $50,000 from the General Fund into the FY 2022- 2023 CIP Account No. 101-9000-9189-9189-000 to facilitate electric vehicle charger installation efforts; and

3. Approve the Program Participation Agreement with Southern California Edison (SCE) to participate in the SCE Charge Ready Transport Program.

Executive Summary
At the May 3, 2023 City Council Meeting, City staff proposed the installation of electric vehicle charger stations through the SCE Charge Ready Program in the Arroyo Park parking lot south of Burke, Clarich, and Nelson Baseball Fields. The Council decided to not proceed with the charger installation, largely due to the lack of protection of the devices in the open space. The Council recommended that City staff reconsider the approach of the project. City staff is now proposing the installation of two (2) electric SCE Charge Ready Transport Agreement and Award to Rexel Energy Solutions / ChargePoint
November 5, 2023

vehicle chargers at the secure City
Storage Yard, also referred to as the
Compressed Natural Gas (CNG)
Station, exclusively for the purpose of
charging City electric vehicles,
including utility trucks, buses/vans,
and other vehicles. If the Council
decides to move forward with this
opportunity, the SCE Charge Ready
program requires the City to enter into
a 10-year agreement, where the City
procures, installs, and maintains the
chargers, while SCE funds and installs
the electrical infrastructure
(transformers, service wiring/conduits,
panels and wiring, and meters) along
with Americans with Disabilities Act
(ADA) improvements to support the
chargers. The agreement also requires
that the City purchase five (5) mediumto-heavy duty electric vehicles over the next ten years, of which several vehicles are already budgeted by the City for purchase this year. The infrastructure would be owned and maintained by SCE, and the City would grant SCE an easement through the yard area. In order to meet SCE’s minimum cost-benefit of electrical support infrastructure, the City’s commitment to install two (2) chargers and purchase five (5) electric vehicles (over ten years) is required. The chargers must be powered from SCE’s electrical system (not solar or battery) and must be selected from SCE’s approved product list. The SCE agreement (Attachment 1) includes certain indemnification, liability, early termination costs, demand response, data collection/reporting, and network service provider requirements. The accepted conceptual installation plan for the City Storage Yard is included as Attachment 3.

The total purchase price for the EVSE and related services for the City Storage Yard is $24,081, including estimated tax and shipping, but not including applicable SCE ChargeReady rebates in the amount of $3,400 intended to offset the maintenance, networking, and warranty costs associated with owning and operating Level 2 charging equipment, that will applied after installation. The proposed EVSE includes two (2) ChargePoint CP6021B-80A electric vehicle dual output chargers and two (2) bollard concrete mounting kits. The EVSE are bollard mounted with installed gateways, 208/240 Volt at 80 Amperes with 23-foot cords per port.

The related services include an initial one-year Commercial Cloud management plan, initial one-year Assure warranty and technical support plan, and activation, configuration, and validation charges. The quotation and purchase order is included as Attachment 2.

Location of proposed Level 2 chargers, in the City Storage Yard / CNG Station near Stoney Drive & Lohman Lane
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SCE Charge Ready Transport Agreement and Award to Rexel Energy Solutions / ChargePoint
November 5, 2023

Background
The Climate Action Plan identifies electric vehicle conversion initiatives as ‘high cost’ goals due to the significant infrastructure investments required. Therefore, in 2021, City staff began pursuing project and funding opportunities to implement electrification infrastructure at various locations in the City. In this effort, City staff worked with Southern California Edison (SCE) to identify assistance programs to implement electrical infrastructure at relatively low cost and substantial benefit to the City. The California Public Utilities Commission (CPUC) issued a decision adopted on September 2, 2020 approving SCE’s Charge Ready program. The decision approved the 4-year program and $436 million in funding, comprised of approximately $417.5 million for charging infrastructure, $14.5 million for marketing, education, and outreach, and $4.3 million for an evaluation of the Charge Ready infrastructure and market education programs. The Charge Ready program supports both local air-quality requirements and California greenhouse gas (GHG) reduction goals, including a 40% reduction of GHG emissions from 1990 levels by 2030 and an 80% reduction by 2050. The program provides financial and technical assistance to expand the charging infrastructure available for electric vehicles, where SCE non-residential customers apply for EV charger installation assistance for specific sites with SCE accounts. SCE is generally responsible for designing and installing the supporting infrastructure (transformers, service wiring/conduits, and meters), and participants are generally responsible for the selection, purchase, and installation of the charging equipment.

For the City Storage Yard installations, the City has selected a ‘Make-Ready SCE-Built’ program option where SCE, at their cost, installs the customer-side equipment including charger electrical panels, conduits, and wires, in lieu of the City procuring its own contractor to install equipment. At present, the program does not support the installation of DC Fast Charging (DCFC) or Level 3 chargers, and only Level 2 chargers are being considered.

Analysis
SCE has prepared a participation agreement for the City to review (Attachment 1). If approved, the City must procure the necessary chargers and two of the vehicles and provide proof of procurement to SCE. SCE will then develop the preliminary design and site plans for the project, which the City must accept – then permitting, design, and construction may began. To participate, the City must grant SCE an easement and install the charging equipment. Once the systems are installed as proposed, the City would then request applicable incentive rebates offered by SCE. From agreement execution, the process is expected to take about 12 months.
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SCE Charge Ready Transport Agreement and Award to Rexel Energy Solutions / ChargePoint
November 5, 2023

The most significant cost benefit available to the City is the funding and installation of the necessary transformers, electrical panels, meters, and service wiring/conduits for Level 2 charging infrastructure by Southern California Edison, if the City agrees to operate and maintain the system for ten (10) years, with monthly monitoring, and purchase five (5) medium-to-heavy duty vehicles over the ten (10) years. The value of this SCE-funded design and construction
work is estimated around
$50,000. The City is
responsible for installing
the chargers and charger
pedestals. This initial
investment is priced at
approximately $30,000,
which is within the $50,000
that has been appropriated
from the General Fund by
the City Council in the adoption of the annual Fiscal Year (FY) 2023-2024 Capital Improvement Program (CIP) budget. Each charger port would require network services for monitoring purposes which is included in this cost. SCE offers a rebate program for these chargers at $1,700 per charger, which would reduce the total cost by $3,400 for the initial purchase and installation.

Charger Selection
In accordance with the proposed SCE Charge
Ready Transport Program Participation
Agreement, the City must select qualifying
charging equipment from SCE’s Charge Ready
Transport Program Approved Product List (APL).

The APL includes equipment that meets SCE’s
technical requirements to operate within the
specifications of SCE installed equipment and the
Charge Ready Program monitoring protocols.

The APL includes over 170 EVSE models, and
therefore, in partnership with SCE staff’s
technical advisement and the City’s electrification
consultant, the City established evaluation criteria
to select the appropriate equipment. In addition
to the APL listing, the City desires manufacturer
and model consistency across its other
installation sites, meaning the system should
include similar equipment to the Police, Fire, and
City/Public lot locations. The devices must be
equipped with a gateway modem for interconnectivity, for which an integrated gateway device is preferred, and meet the electrical specifications identified in the accepted Example ChargePoint dual port EV charger
shown with conceptual City branding
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City Storage Yard EV Charger Installation Cost s
City Costs Estimat ed SCE
Contribution
Oty Budgeted ,ap $ 50,000
Contract Value $ 30,000 $ 50,000
SCE Provided Rebat e $ (3,400 )
Tot al $ 2 16,600 $ 5 0,000
Estim at ed Cost of $76,600
SCE Charge Ready Transport Agreement and Award to Rexel Energy Solutions / ChargePoint
November 5, 2023