Agenda packet — South Pasadena City Council, November 15, 2023 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AND

HOUSING AUTHORITY - BOARD OF DIRECTORS
AGENDA

JOINT SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, NOVEMBER 15, 2023, 6:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The joint special meeting of the South Pasadena City Council and the South Pasadena Housing Authority will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda only will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council/Housing Authority may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor/Chair Jon Primuth
ROLL CALL: Mayor/Chair Jon Primuth
Mayor Pro Tem/Vice Chair Evelyn G. Zneimer
Councilmember/Authority Member Jack Donovan
Councilmember/Authority Member Michael A. Cacciotti
Councilmember/Authority Member Janet Braun
South Pasadena City Council November 15, 2023

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CLOSED SESSION AGENDA ITEMS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 901 Bonita Drive, APN 5310-020-903
i. 1037 & 1039 Grevelia Avenue, APN 5315-012-903
j. 808 Valley View Road, APN 5310-020-901
k. 822 Valley View Road, APN 5310-020-902
l. 216 Fairview Avenue
m. 217 Fremont Avenue, APN 5317-012-901
n. 225 Fremont Avenue, APN 5317-012-902
o. 1131 Columbia Street, APN 5317-012-900
p. 1707 Meridian Avenue, APN 5310-031-903
q. 1008 Hope and 1002 Hope and 726 Meridian, APN 5315-013-906 City Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 1055 Lohman Lane, South Pasadena
City Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Donovan Bros. Golf, LLC
Under Negotiation: Price and Terms of Payment

3. Property Address: 1503 and 1507 El Centro, South Pasadena South Pasadena Housing Agency Negotiator: Arminé Chaparyan, Executive Director Negotiating Party: Stephen Godwin and Sally Smythe
Under Negotiation: Price and Terms of Payment

4. Property Address: 913 Meridian Avenue, South Pasadena City Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Preservation Foundation, Inc.

Under Negotiation: Price and Terms of Payment

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on November 15, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 11/8/2023 /S/
Date Lucila Urzua, Deputy City Clerk

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Mayor Jon Primuth

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

REGULAR MEETING
WEDNESDAY, NOVEMBER 15, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. MERCHANT MINUTE – MOSS AND MEADOW

4. ANNUAL CHAMBER OF COMMERCE REPORT TO THE CITY COUNCIL

5. STAFF INTRODUCTION
Management Services Department:

Bryan Martinez, Management Assistant

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

PRESENTATION
Regular Meeting Agenda November 15, 2023

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CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a Public Comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $2,681.74; GENERAL CITY WARRANTS IN THE AMOUNT OF $452,803.65; ONLINE PAYMENTS IN THE AMOUNT OF $153,592.80; VOIDS IN THE AMOUNT OF ($2,821.74): PAYROLL IN THE AMOUNT OF $831,469.49
Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA AMENDING ARTICLE X (“JUST CAUSE FOR EVICTION”) OF TITLE 17 (“HEALTH AND SANITATION”) OF THE SOUTH PASADENA

MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF SOUTH PASADENA,
CALIFORNIA, AMENDING ARTICLE X (“JUST
CAUSE FOR EVICTION”) OF TITLE 17
(“HEALTH AND SANITATION”) OF THE

SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council consider the adoption of an ordinance amending Article X (“Just Cause for Eviction”) to Title 17 (“Health and Sanitation”) of the South Pasadena Municipal Code.

9. APPROVAL OF A TASK ORDER WITH ANNEALTA GROUP FOR STREET IMPROVEMENT PROJECT, CONSTRUCTION, & INSPECTION MANAGEMENT FOR CITY’S IMPROVEMENT

PROJETS
Recommendation
It is recommended that the City Council approve the Task Order under an existing Master OnCall Professional Services Agreement with Annealta Group to provide project management, construction management, and inspection management services for the City’s street, sidewalk, curb and gutter, and related infrastructure improvement projects in the amount of $129,888.00, inclusive of $118,080.00 in fees and a 10% contingency of $11,808.00.

10. APPROVAL OF A TASK ORDER WITH WILLDAN ENGINEERING FOR STORM DRAIN

DESIGN AND CONSTRUCTION DOCUMENT PREPARATION
Recommendation
It is recommended that the City Council approve the Task Order under an existing Master OnCall Professional Services Agreement with Willdan Engineering to provide design and construction document services related to a City storm drain adjacent to Hanscom Drive and Las Regular Meeting Agenda November 15, 2023

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Palmitas Street in the amount of $57,854, inclusive of $52,594 of fees and a 10% contingency of $5,260.

11. CONSIDER THE APPROPRIATION OF $28,000 IN CALIFORNIA STATE FUNDING FROM THE

OFFICER WELLNESS AND MENTAL HEALTH GRANT PROGRAM TO THE POLICE DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET FOR WELLNESS-RELATED

PROGRAMS AND ACTIVITIES
Recommendation
It is requested that the City Council:

1. Consider approving an appropriation of $28,000 in California state funding to the Police Department’s fiscal year 2023 – 2024 operating budget for wellness–related programs and activities into account 101–4010–4011–8020 Police Special Department Expense.

2. Authorize the City Manager or designee to execute all necessary documents related to the grant.

12. CONSIDER AUTHORIZING THE ACCEPTANCE OF A GRANT AWARD IN THE AMOUNT OF $55,000 FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE STRATEGIC

TRAFFIC ENFORCEMENT PROGRAM AND APPROVE THE GRANT AGREEMENT Recommendation
It is recommended that the City Council:

1. Accept a grant award in the amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101–0000–0000–5073– 001 and approve the Grant Agreement;

2. Appropriate $47,000 into 1010–4010–4011–7050–000 Overtime – DUI Checkpoint and $8,000 into 101–4010–4011–8022 OTS Grant Expenses; and

3. Authorize the City Manager or designee to execute all necessary documents to accept the grant.

13. CONSIDERATION OF THE APPROVAL OF THE FIRST AMENDMENT TO THE PROFESIONAL SERVICE AGREEMENT WITH MOORE LACOFANO GOLTSMAN, INC. FOR UPDATED PROPERTY DATA AND MAPS IN AN AMOUNT NOT-TO-EXCEED $15,000 Recommendation
It is recommended that the City Council consider the approval of the First Amendment to the Professional Services Agreement with Moore Iacofano Goltsman, Inc. for additional technical services for property development and zoning data, analysis, and mapping in the amount of $15,000 for a new not-to-exceed amount of $44,250.

14. APPROVAL OF THE 2024 CITY COUNCIL MEETING SCHEDULE
Recommendation
It is recommended that the City Council approve the City Council meeting schedule for the 2024 calendar year

15. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 27, 2023 AND OCTOBER 04, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Special and Regular Meetings of September 27, 2023 and October 04, 2023 Regular Meeting Agenda November 15, 2023

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ACTION/DISCUSSION

16. CONSIDER AWARD OF A CONTRACT TO REXEL SOLUTIONS, CHARGEPOINT PARTNER, THE AMOUNT OF $30,000 FOR THE PURCHASE OF ELECTRIC VEHICLE SUPPLY

EQUIPMENT AND RELATED SERVICES FOR THE CITY STORAGE YARD ELECTRIC

VEHICLE CHARGER INSTALLATION UTILIZING THE SOURCEWELL COOPERATIVE

PURCHASING PROGRAM, AND APPROVAL OF A SCE CHARGE READY TRANSPORT

PROGRAM PARTICIPATION AGREEMENT WITH SOUTHERN CALIFORNIA EDISON Recommendation
It is recommended that the City Council:

1. Award a contract and associated purchase order and quotation to Rexel Energy Solution, ChargePoint Partner, at the proposed competitive procurement price for the purchase of Electric Vehicle Supply Equipment (EVSE) and Related Services, specifically two (2) ChargePoint CP6021B-80A-L7 Level 2 electric vehicle chargers and supporting services for $30,000 which includes a $24,081 purchase price and a $5,919 contingency; and approve the use of the Sourcewell cooperative purchasing program for the procurement pursuant to Municipal Code Section 2.99-29(19) and the City’s Purchasing Policy; and

2. Re-appropriate $30,000 from the General Fund into Fiscal Year (FY) 2023-2024 Capital Improvement Program (CIP) Account No. 400-9000-9189-9189-000, having previously appropriated $50,000 from the General Fund into the FY 2022-2023 CIP Account No. 101-9000- 9189-9189-000 to facilitate electric vehicle charger installation efforts; and

3. Approve the Program Participation Agreement with Southern California Edison (SCE) to participate in the SCE Charge Ready Transport Program.

17. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JULY 27, 2022
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Special City Council Meeting of July 27, 2022
PUBLIC COMMENT – CONTINUED

18. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

19. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

20. CITY MANAGER COMMUNICATIONS

ADJOURNMENT
Regular Meeting Agenda November 15, 2023

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FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on November 15, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 11/13/2023 /S/
Date Lucy Urzua, Deputy City Clerk
December 5, 2023 State of the City (Senior Center) 6:00 P.M.

December 6, 2023 Regular City Council Meeting 7:00 P.M.

December 20, 2023 Regular City Council Meeting 6:00 P.M.

January 17, 2024 Regular City Council Meeting 7:00 P.M.

ITEM NO. 4
4 - 1
1111

THE PASADE A
CHAMBERQ!.COMMERCE
ANNUAL
REPORT
The South Pasadena Chamber of Commerce has worked hard to keep the business community informed, supported, and connected. 4 - 2

CONTENTS
03 MESSAGE FROM THE PRESIDENT
04 ABOUT THE CHAMBER
08 OVERVIEW: BUSINESS &

COMMUNITY SERVICES
10 EVENTS
17 COMMUNICATIONS
20 MEMBER FEEDBACK
REPORT PREPARED BY:

NICHOLE CLARK,

COMMUNNICATIONS MANAGER
PAGE 02
4 - 3
A WORD

FROM THE

PRESIDENT
As I reflect upon the last fiscal year, I am
filled with immense pride and gratitude for
the resilience and unity exhibited by the
South Pasadena business community.

Despite the evolving challenges our world
faces, our Chamber members have
demonstrated unwavering commitment to
not only sustaining their enterprises but
also fostering a collaborative environment
in which local businesses and the
community at large can thrive.

The Chamber's endeavors this year, from
promoting local shopping initiatives to reinvigorating our signature events, have been fueled by our collective desire to
ensure South Pasadena remains a vibrant
hub for commerce and culture. The
progress we've made and the goals we've
achieved are a testament to the strength
and dedication of our members. I am
confident that as we move forward, the
bonds we've forged will propel us to
greater heights in the coming years.

LAURIE WHEELER

PRESIDENT /CEO

THE ADE
;;.;;.;...;;..;..;..;....a~ SOUTH
HAMBER2!:.COMMER.CE
4 - 4

ABOUT THE

CHAMBER
The South Pasadena Chamber of
Commerce is a nonprofit membership
organization working to create a
vibrant local economy, celebrate the
arts, and connect the community.

We partner with businesses to support,
promote and advocate for their
interests; and to connect and build
relationships and attract people to
South Pasadena.

Discover Connect Promote.Advocate
In 2004, some very business-minded
individuals realized that having a
Chamber of Commerce is vital to
growing and sustaining a healthy
business community. Hence, the South
Pasadena Chamber of Commerce was
founded .

SOUTH PASADENA CHAMBER
From a borrowed office in a local bank
building, to a great storefront on
Mission Street. the Chamber has
become a collaborative, innovative and
creative organization that works
tirelessly for the local businesses.

We have several very active
committees, and serve on several
others. We utilize the unique
characteristics of the South Pasadena
community and work to create events
and activities that encourage residents
and visitors to Eat-Shop-Enjoy at
South Pasadena businesses. The
quarterly Arts Crawls are the very
popular "neighborhood- night-on-thetown" events where businesses stay open later on a Saturday night and
offer special events and activities. Our
signature event, the Eclectic Music
Festival & Arts Crawl, is a one-of-akind, grassroots event that brings arts of all genres to the streets of town.

Bands, musicians, artists, food,
galleries, activities for kids of all ages -
bring people to the business district
and they enjoy an afternoon and
evening exploring and experiencing all
that "is" South Pasadena.

PAGE 04
4 - 5

STAFF & BOARD OF DIRECTORS

LAURIE WHEELER JASON MAK N ICHOL E CLARK SIOE SCOTT

PRESIDENT/CEO BOARD CHAIR COMMUNICATIONS BOOKKEEPER

MANAGER

ANDREW BERK

IMMEDIATE PAST CHAIR

AV ISON YOUNG

M I CHELE DOWNING

VP MEMBERSHIP

COMPASS

ED CHEN

DIRECTOR
ATHENS

JUSTIN PRIETTO

DIRECTOR

LOST PARROT CAFE

KRIS MORRISH JOHN VANDERCOOK STEVEN P DAHL, AIA

TREASURER SECRETARY VP ECON DEVELOPMENT
THE KUTZER COMPANY SOUTH PASADENA KIWANIS DAHL ARCHI TE CTS , INC .

JAMIE KHUU INZUNZA KARLA THOMPSON JEFFREY BURKE

VI CE PRESIDENT VICE PRESIDENT DIRECTOR
MAMMA"S BRICK OVEN SM ILEHAUS ORTHODONTICS BURKETRIOLO STUDIO

CAM I LLE DEPEDRINI

DIRECTOR

CAM IL LE DEPEDRINI

KARIE REYNOLDS

DIRECTOR
KARIE REYNOLDS COMM .

SAM HERNANDEZ

DIRECTOR

PARADISE

LAWRENCE SIN

DIRE CTOR

CORE BENEFITS

ELDA MARQUEZ

DIRECTOR

LOW EL L & VANDERBILT

GABRIEL VAZQUEZ

DIRE CTOR

INST IT UTE REDESIGN LEARNING
SOUTH PASADENA CHAMBER PAGE 05
4 - 6

CHAMBER COMMITTEES

ECONOMIC

DEVELOPMENT
Objective: to create a vision
for a healthy local economy
and work to attract and retain
top quality businesses in South
Pasadena.

Berk, Andrew
Bond, Dwight
Burke, Jeffrey
Chapman, Dollie
Dahl, AIA, Steven P.

Evans, Daniel
M. Hernandez, Samuel
Khuu Inzunza, Jamie
Loewe l, Donald
Lubs, David
Mak, Jason
Megerdichian, Domenica
Morrish, Kris
Pia, Gary
Primuth, Jon
Smeaton, Mark
Thompson, Rebecca
Vandercook, John
Wheeler, Laurie

LEGISLATIVE

AFFAIRS
Objective: to represent the
business community with all
levels of government in an
effective, timely fashion and to
provide a communications link
between business and
government.

Binns, Tamara
Carmona, Cassandra
Cheng, Becky
Cortez, Patty
Daigle, Ellen
Gomez, Dalia
Johnson, Amir
Kwong, Kristine
Martinez, Margie
Megerdichian, Domenica
Moore, Savannah
Nam, Erica
Orozco, Jacqueline
Park, Sam
Primuth, Jon
Ramirez, Elizabeth
Soriano, Jeannette
Trevi no, Charles
Tsai, Nathan
Urquhart, Mary
Vandercook, John
Wheeler, Laurie
Yeung, Rainbow

SOUTH PASADENA CI-IAMBER

AMBASSADORS
Objective: welcome all new
members to the Chamber,
support ribbon -cuttings and
other recognition events, assist
in the planning and execution of
all mixers, networking breakfasts
and special events.

Clark, Nichole
Delair, Ryan
Estrada, Daniel
Garcia, Chantal
Joe, Jeanie
Koba, Dennis
LaRose, Yvonne
Lee, Wende
Macrum, Tracy
Sabatella, Carmine
Smith-Biesman, Kaiy
Vaughan, Derek
Wheeler, Laurie
EVENTS
Objective: The objective of
Events Committee is to plan and
execute major annual city-wide
events on behalf of the Chamber
of Commerce.

Billings, Cathy
Clark, Nichole
Colerick, Brad
Dussan, Ximena
Khuu Inzunza, Jamie
Marquez, Elda
Morrish,. Kris
Smith, Martin
Stamps, Odom
Wheeler, Laurie
Wong, Maida
PAGE 06
4 - 7
TOP 5 CHAMBER MEMBER INDUSTRIES
Petall 9.49'
Restaurants 7.4%
Education 3 7%
Other 66% (e.g Services, Medlcal, Arts)

MEMBERSHIP
Chamber membership is the cornerstone
of our efforts to connect the community
and create a vibrant local economy. The
Covid-19 pandemic had a significant
impact on our smal l businesses, and in
turn, on our membership growth. We are
thri lled t o say that in the 22-23 fiscal year,
we welcomed 49 new members, a number
higher than any pre- or post-covid year!
Bringing our total member count to 304,
which represents over half of the eligible
licensed businesses in town.

South Pasadena is home to a diverse array
of businesses, and our membership
reflects that. We're proud to have so many
active members from such a variety of
business cat egories.
.SOUTH PASADENA CHAMBER
Other
16'tf,
Retail

9.AV.
49 New
Members
304
Total
Members
58%
'RestallranC

7.19'
Non-Profits

1.41'
of eligible licensed
businesses are
Chamber members
PAGE 07
4 - 8
THROUGH THE 2022-2023

YEAR, THE CHAMBER

PROVIDED THE BUSINESS

COMMUNITY WITH A
VARIETY OF SERVICES:

RETAIL PROMOTION &
MARKETING:
o Eat-Shop-Enjoy South Pasadena
marketing campaign including the
online 'Guide to South Pasadena,'
distribution of print materials, and
management of the lnstagram
page
@eatshopenjoysouthpasadena
o Seasonal promotion of business
activities and offerings for a
variety of holidays (e.g. Easter,
Mothers Day)
o Four quarterly arts crawls and
one annual Eclectic Music
Festival bringing a collective
35,000+ people onto Mission
Street to eat, shop, and patronize
South Pasadena businesses
o Celebrated ribbon cuttings for 4
businesses
o Local Business Booths@ weekly
Farmers Market for businesses to
promote their products and
services

BUSINESS RESOURCES
& ECONOMIC

DEVELOPMENT
o 10 ShopTalk Business Breakfast
events, including 2 on zoom and 8
in person
o An online Learning Center where
relevant webinars and business
resource articles on employment
services, City updates, grants and
other assistance are published
o 1-on-1 guidance and assistance for
businesses
o Economic Development
Committee meetings on various
upcoming and ongoing local
projects
o Welcome letters sent to newly
licensed businesses
o Advocacy for the business
community at large

COMMUNITY

OUTREACH
o The South Pasadena
Community Calendar, where any
public event held' in South
Pasadena may be submitted
o Monthly Legislative Affairs
Committee meetings bring ...
4 - 9
o ... (cont'd) representatives from
local, county, state, and federal
legislators, utility services
providers, community groups, and
businesses to exchange updates
and news
o Community Corner@ weekly
Farmers Market for non-profit
organizations to promote their
services and events
75 EVENTS
o 51 Weekly Farmers Markets
o 10 Monthly Shop Talk Business
Breakfasts
o 4 Quarterly Arts Crawls
o 1 Annual Eclectic Music Festival
o 2 After~Hours Mixers (the first
back in person post-covid)
o 4 Ribbon Cutting Celebrations
o 1 Job Fair
o Holidays:
• Annua l Holiday Lighting event
@ Farmers Market
• Chamber Coffee Chat@
SPTOR Float
• Holiday Shopping Event on
Small Business Saturday

CITY SYNERGY
o Collaboration on holiday lights
and decor planning
o Merchant Minute segment at City
Council meetings
a Support and assistance for the
We, Too, Are America
presentation during July 4th week
o Attendance at first City Open
House event on Mission Street
o Meet the Mayor Event at the
Chamber office with Jon Primuth
o Atttendance at City Business
Networking events
o Inclusion of City's 135th Birthday
celebration during Ec lectic
o Collaboration on the 'Experience
South Pas ' program
o Service on the Foothill Workforce
Development Board, Chair of the
Youth Committee, and member of
the Employment Committee

ARTS OUTREACH
o Ongoing partnership and
collaboration with SPARC to show
local and regiona l artists in the
SPARC Gallery@ Chamber of
Commerce office
o Hosted exhibition events and
closing receptions
o Opened office for private
showings of artists work in the
gallery space
4 - 10

CHAMBER EVENTS
51 WEEKLY
EVENTS
62 FARMERS/

VENDORS

SOUTH PASADENA CHAMBER
WEEKLY

FARMERS'
MARKET
The Chamber's weekly Farmers' Market was
open every Thursday for 51 wee ks out of the
year, supplying the community with local,
seasonal produce and a variety of delicious
hot food options, and acting as a community
hub for local families to recreate. The Market
also hosted a number of community events
inc luding the annual Tree Lighting and Flu
Vaccine Clinic. In addition to a mention in
Infatuation LA, the Market was named 'Best
of Pasadena' in the Pasadena Weekly readers'
poll and 'Best of San Gabriel Valley' in the
Hey Media readers' poll.
3 AWARDS/

RECOGNITIONS
3K+
WEEKLY

ATTENDEES
PAGE 10
4 - 11

CHAMBER EVENTS

SHOPTALK

BUSINESS

BREAKFAST
The Chamber held 10 Shoptalk business
breakfast meetings, 8 of wh ich were back
in person at local favorite Mike and Anne's
restaurant! Presentations included "An
Invitation to Awareness" by Kathleen
Barajas, Business Scams by Det. Richard
Lee. and "State of the City" with Mayor
Michael Cacciotti.
1 10

RESTAURANT SPEAKERS

SOUTH PASA D ENA CHAMBER
194 342

GUESTS COFFEES
PAGE 11
4 - 12

CHAMBER EVENTS
4 45

EVENTS BUSINESSES

SOUTH PASADENA CHAMBER

QUARTERLY

ARTS CRAWLS
Our quarterly Arts Crawls are free and fa mily
friendly 'Neighborhood-Night-on -the-Town'
events, bringing the community together for an
evening of art, music, shopping, food and
friends!
We hosted 4 events this year, including a spring
Crawl that supplements with our annual Eclectic
Music Festival and an Arts -toberfest Crawl with
a beer garden hosted by the DUDES in October.

Merchant response was positive for each of
these events, indicating increased sa les during
event hours.
89 12K+

ARTISTS ATTENDEES
PAGE 12
4 - 13

CHAMBER EVENTS
1 15

EVENT STAGES

SOUTH PASADENA CHAMBER

ECLECTIC

MUSIC FESTIVAL
The Ec lectic Music Festival is a community music
and art festival that is fa mily-friendly and free to
attend.

For it's 13th year, the Chamber brought the annual
event back to it's former pre-covid glory, closing
Mission Street from Meridian Avenue to Fair Oaks
Avenue and hosting 15 stages with over 70
musical artists, 25 participating businesses and
restaurants, 50 artisans, 25 vintage vendors, 3
beer and wine gardens, multiples interactive
experiences, a kids zone, and more! We are proud
to have brought over 20,000 people to town to
eat. shop, and enjoy South Pasadena.
76 22K+

MUSICIANS ATTENDEES
PAGE 13
4 - 14

CHAMBER EVENTS

MIXERS &
RIBBON

CUTTINGS
The Chamber attended 4 ribbon cutting
ceremonies for both new businesses and
those celebrating milestones including the
opening of New Beginnings and Moxie
Birth, the renovation of Pavil lions, and
Harvest Architecture's 20 year
anniversary.

The Chamber also returned to in-person
After-Hours Mixers, the first of which was
held at Arroyo Vista Inn, followed by
another at South Pas Fitness/Kafana
Coffee.
4 RIBBON

CUTTINGS
32 FEET OF
RIBBON

SOUTH PASA D ENA CHAMBER
2 AFTER HOURS
MIXERS
62 MIXER

ATTENDEES
PAGE 14
4 - 15
I

CHAMBER EVEN T S
3 21

PARTNERS BUSINESSES

SOUTH PASA D ENA C H AMBER

JOB FAIR
The Chamber partnered with the Foot hil l
Workforce Development Board (FWDB) to
coordinate another job fair at the South
Pasadena Library Community Room in order
to help combat the worker shortage that
businesses have experienced in the wa ke of
the Covid -1 9 pandemic . With over 20
participating businesses and nearly 100 job
seekers in attendance, ample connections
were made.
46 95

POSITIONS JOB SEEKERS
PAGE 15
4 - 16

CHAMBER EVENTS

HOLIDAYS
In addition to the Annual Tree Lighting
hosted at the South Pasadena Farmers
Market, the Chamber coordinated a local
shopping day on Small Business Saturday,
hiring the Old Fashioned Carolers to stroll
the streets and visit businesses, singing
holiday favorites.

Our holiday banner program continued,
allowing businesses to sponsor a banner
with their name hung on the light poles on
Mission and Fair Oaks. The Chamber also
partnered with SPTOR once again to host a
Chamber Coffee Chat at the SPTOR float
site.

SOUTH PASADENA CHAMBER
4 PROGRAMS/
EVENTS
32 HOLIDAY

BANNERS
PAGE 16
4 - 17

CHAMBER COMMUNICATIONS

WEBSITE
The Chamber website hosts a number of
resources and amenities for the business
community and the South Pasadena
community at large. In addition to news
and updates found on the homepage you'll
also find our:
o Online Learning Center, where
relevant webinars and business
resource articles on employment
services, City updates, grants and
other assistance are published
o The South Pasadena Community
Calendar, where any public event
held in South Pasadena may be
submitted
o The Guide to South Pasadena - a
visual directory of all the places
you can ·eat, shop, and enjoy· in
town
o The Member Directory - a contact
list of all Chamber member
businesses.

SOUTH PASADENA CHAMBER
64 WEB POSTS

PUBLISHED
171
EVENTS

PUBLISHED
33,549

IMPRESSIONS
PAGE 17
4 - 18

CHAMBER COMMUNICATIONS
EMAIL

COMMUNICATIONS
The Chamber sends out a number of email
communications throughout the year,
including our
o Weekly Newsflash email with
upcoming events, relevant business
resource information, and EatShop-Enjoy-South Pas promotions o Supplemental 'Special Edition·
Newsflash emails with time
sensitive updates
o And various other event, meeting,
and program reminders.

This year the Chamber sent 184 emails,
with over 120,000 individua l sends. Our
email open rate sits at almost 50%. We
added 559 new email addresses to our
mailing lists, a jump in growth from the
previous year at 297 new contacts.

SOUTH PASADENA CHAMBER
121,622
EMAIL
SENDS
49%
OPEN
RATE
This is 8% above
industry average and 7%
above our previous
year's open rate.

PAGE 18
4 - 19

SOCIAL MEDIA
The Chamber has spent a considen~ble
amount of time and eHort bolstering our
social media outreach across each of our
platforms. We partially attribute our
exciting growth in membership over the
last year to these efforts.

The Chamber's Facebook and lnstagrarn
pages primarily target our business
community, sharing content on chamber
activities and business resources. The EatShop-Enjoy lnstagram page is intended for the larger South Pasadena community
(and surrounding neighborhoods) and
focuses on community events and
business promotion. The Farmers Market.

Arts Crawls, and Eclectic all have their own
Facebook and lnstagram pages as well.
and share event-specific content
Farrners Market
Eclectic
0 2,000 4,000 6,000

SOUTH PASADENA CHAMBER
N
8,000
369,460

ACCOUNTS

REACHED
Across all Facebook and
lnstagram accounts
FOLLOWERS: 30,701

CHAMBER
FACEBOOK: 1823

CHAMBER
INST AGRAM: 1966

EAT-SHOP-ENJOY
INST AGRAM: 756

FARMERS MARKET
FACE BOOK: 8989

FARMERS MARKET
10,000
INST AGRAM: 5945

ARTS CRAWL
FACEBOOK: 2401

ARTS CRAWL
INSTAGRAM: 2158

ECLECTIC
FACEBOOK: 4190

ECLECTIC
INSTAGRAM: 2473
PAGE 1 9
4 - 20
MEMBER

FEEDBACK
"Thank you so much for the
beautiful reel and the interview you
did of Theresa ... We really
appreciate everything you did to
put this together. It's been a
whirlwind of a response from
people that we didn't want to forget
to acknowledge what you did and
the work you put in. Thank you!"
- Nicole's Market & Cafe, on the
Eat-Shop-Enjoy social media
"A successful event overall. .. thank
you all for arranging that and
including us! ... it was such a special
day for so many people!"
- South Pas Vintage, on the
Eclectic Music Festival
"OMG! The video you made was
WONDERFUL THANK YOU so
much for your beautiful portrayal of
Retreat. I can't tell you how much it
means to me and the shop."
- Retreat Lifestyle, on the EatShop-Enjoy social media 4 - 21
MEMBER

FEEDBACK
"(The Eclectic] was really fun, [and]
really, really busy. I have a little
capsule vintage collection that I
was selling outside and we did
really well with that too but people
were just so happy ... and there was
a lot going on and I enjoyed that. I
think everybody did. It was very,
very good ... One of our best!"
- Camille DePedrini Boutique, on
the Eclectic Music Festival
"(Around the World in South
Pasadena] is a fantastic initiative
that encourages community
members to explore and support
local businesses. We are very
grateful for the support provided
by your team and City team. This
arrangement allows us to focus on
what we do best - providing a
memorable experience for our
customers."
- Teamorrow, on the Around the
World program

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4 - 22
7 7 - 1
City Council
Agenda Report
DATE: November 15, 2023 FROM: Armine Chaparyan, City Manager PREPARED BY: Hsiulee Tran, Deputy Finance Director
ITEM NO. _ ____,
SUBJECT: Approval of Prepaid Warrants in the Amount of $2,681.74; General City Warrants in the Amount of $452,803.65; Online Payments in the Amount of $153,592.80; Voids in the Amount of ($2,821.74): Payroll in the Amount of $831,469.49
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 317795-317796 $ 1,020.38
ACH $ 1,661.36
Voids $ 0
General City Warrants:

Warrant # 317797-317898 $ 326,288.07
ACH $ 126,515.58
Voids $ (2,821.74)
Payroll Period Ending: 10/27/2023 $ 830,134.30
Payroll Period Ending: 10/28/2023 $ 1,335.19
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out- To (Acct# 2413) $ 0 Wire Transfers Out- To (Acct# 1936) $ 0 Online Payments $ 153,592.80
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 1,437,725.94
Approval of Warrants
November 15, 2023

Page 2 of 3 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
7 - 2
Approval of Warrants
November 15, 2023

Page 3 of 3 ends

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
7 - 3

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7 - 4
ATTACHMENT 1
Warrant Summary
7 - 5

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7 - 6
City of South Pasadena
Demand/Warrant Register Date 11/15/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 1,160.78 339,753.52
Insurance Fund 103 - 14,903.92
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 1,125.04
SLFRF Fund 206 - 7,714.79
Local Transit Return "C" 207 - -
TEA/Metro 208 - -
Sewer Fund 210 - -
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - 35,000.46
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - 22,700.00
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - 2,550.00
State Gas Tax 230 - 2,125.54
County Park Bond Fund 232 - 1,250.00
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - 1,992.60
Water Fund 500 1,520.96 15,125.13
Water Efficiency Fund 503 - 3,757.00
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - 4,805.65
-
Column Totals: 2,681.74 452,803.65
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 455,485.39
Payroll Period Ending: 10/27/2023 830,134.30
Payroll Period Ending: 10/28/2023 1,335.19
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 153,592.80
Voids - Prepaid -
Voids - General Warrant (2,821.74)
Grand Report Total: 1,437,725.94
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
7 - 7

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7 - 8
ATTACHMENT 2
Prepaid Warrant List
7 - 9

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7 - 10
Accounts Payable
Check Detail
User: ealvarez
Printed: 11/07/2023 - 10:35AM
Check Number Check Date Amount
DAN0769 - Dangelo Co.
0 10/24/2023
Inv S1531339.001
Line Item Date Line Item Description
09/18/2023 Blue Street Reflectors for Fire Hydrants - Re-Issue 1,520.96 Inv S1531339.001 Total 1,520.96
0 Total: 1,520.96
DAN0769 - Dangelo Co. Total: 1,520.96
CRPC7000 - Pech, Carlos
317795 10/24/2023
Inv 11.12.2020
Line Item Date Line Item Description
12/16/2020 Re-Issue Reimbursement Check # 311774 36.23
Inv 11.12.2020 Total 36.23
Inv 11.25.19
Line Item Date Line Item Description
01/15/2020 Re-Issue Reimbursement Check # 309550 41.06
Inv 11.25.19 Total 41.06
317795 Total: 77.29
CRPC7000 - Pech, Carlos Total: 77.29
TYCSTM - T.Y. Custom Design Inc.
317796 10/24/2023
Inv I-3440
Line Item Date Line Item Description
05/15/2023 Re-Issue Lost Check # 317029 for Seal Lapel Pins 943.09 Inv I-3440 Total 943.09
317796 Total: 943.09
AP-Check Detail (11/7/2023 - 10:35 AM) Page 1
7 - 11
Check Number Check Date Amount
TYCSTM - T.Y. Custom Design Inc. Total: 943.09
Total: 2,541.34
AP-Check Detail (11/7/2023 - 10:35 AM) Page 2
7 - 12
Accounts Payable
Check Detail
User: ealvarez
Printed: 11/07/2023 - 10:39AM
Check Number Check Date Amount
MAC1529 - Macdonald, Douglas A.
0 10/24/2023
Inv ScottDanceSept
Line Item Date Line Item Description
10/24/2023 Contract Class Instructor Scottish Dance (Sep) 140.40 Inv ScottDanceSept Total 140.40
0 Total: 140.40
MAC1529 - Macdonald, Douglas A. Total: 140.40
Total: 140.40
AP-Check Detail (11/7/2023 - 10:39 AM) Page 1
7 - 13

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7 - 14
ATTACHMENT 3 General
City Warrant List
7 - 15

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7 - 16
Accounts Payable
Check Detail
User: ealvarez
Printed: 11/07/2023 - 2:12PM
Check Number Check Date Amount
ABD0130 - Abdalla, Anthony
317797 11/15/2023
Inv 3000P0081684461
Line Item Date Line Item Description
10/18/2023 Reimbursement for Tesla charging (issues with City card) 6.72 Inv 3000P0081684461 Total 6.72
Inv 3000P0081684751
Line Item Date Line Item Description
10/18/2023 Reimbursement for Tesla charging (issues with City card) 11.52 Inv 3000P0081684751 Total 11.52
Inv 3000P0081873553
Line Item Date Line Item Description
10/20/2023 Reimbursement for Tesla charging (issues with City card) 20.58 Inv 3000P0081873553 Total 20.58
Inv 3000P0081927982
Line Item Date Line Item Description
10/20/2023 Reimbursement for Tesla charging (issues with City card) 10.54 Inv 3000P0081927982 Total 10.54
Inv 3000P0081938716
Line Item Date Line Item Description
10/20/2023 Reimbursement for Tesla charging (issues with City card) 16.92 Inv 3000P0081938716 Total 16.92
Inv 3000P0082468818
Line Item Date Line Item Description
10/23/2023 Reimbursement for Tesla charging (issues with City card) 14.04 Inv 3000P0082468818 Total 14.04
317797 Total: 80.32
ABD0130 - Abdalla, Anthony Total: 80.32
AP-Check Detail (11/7/2023 - 2:12 PM) Page 1
7 - 17
Check Number Check Date Amount
AFLA7010 - AFLAC
0 11/15/2023
Inv 459012
Line Item Date Line Item Description
09/28/2023 Employee Supplemental Insurance - September 2023 1,326.65 Inv 459012 Total 1,326.65
0 Total: 1,326.65
AFLA7010 - AFLAC Total: 1,326.65
ACMT2920 - All City Management Services, Inc.
317798 11/15/2023
Inv 88597
Line Item Date Line Item Description
10/18/2023 School crossing guard services October 1-14, 2023 11,118.98 Inv 88597 Total 11,118.98
317798 Total: 11,118.98
ACMT2920 - All City Management Services, Inc. Total: 11,118.98 ALL0197 - All Star Fire Equipment, Inc.
317799 11/15/2023
Inv 251057
Line Item Date Line Item Description
10/06/2023 Fire Department Equipment - Fire Hooks 205.87 Inv 251057 Total 205.87
317799 Total: 205.87
ALL0197 - All Star Fire Equipment, Inc. Total: 205.87
MRYALSON - Allison, Mary
317800 11/15/2023
Inv 61973665
Line Item Date Line Item Description
10/26/2023 Refund of War Memorial Building deposit - Patron Cancellation. 590.00 Inv 61973665 Total 590.00
317800 Total: 590.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 2
7 - 18
Check Number Check Date Amount
MRYALSON - Allison, Mary Total: 590.00
AMAZONCP - Amazon Capital Services, Inc.
0 11/15/2023
Inv 166G-F64F-964C
Line Item Date Line Item Description
10/16/2023 Credit Memo for CSD -4.93
Inv 166G-F64F-964C Total -4.93
Inv 16V7-M6FN-C1CG
Line Item Date Line Item Description
10/16/2023 Car battery jumpstarter 338.40
10/16/2023 Range supplies 283.51
Inv 16V7-M6FN-C1CG Total 621.91
Inv 16V7-M6FN-CRHD
Line Item Date Line Item Description
10/16/2023 Credit Memo for CSD -0.12
Inv 16V7-M6FN-CRHD Total -0.12
Inv 1F3D-PJY4-7XDM
Line Item Date Line Item Description
10/23/2023 Senior Center event supplies. 174.41
10/23/2023 Recreation Office supplies for front office staff. 226.39 Inv 1F3D-PJY4-7XDM Total 400.80
Inv 1FQ3-3QN1-9QX4
Line Item Date Line Item Description
10/16/2023 Thermal receipt paper 168.82
Inv 1FQ3-3QN1-9QX4 Total 168.82
Inv 1GCR-MLXJ-9WRJ
Line Item Date Line Item Description
10/16/2023 Fire Department - Garage Door Remote 172.49
Inv 1GCR-MLXJ-9WRJ Total 172.49
Inv 1WKX-9KPK-D9MG
Line Item Date Line Item Description
10/16/2023 Credit Memo for CSD -2.65
Inv 1WKX-9KPK-D9MG Total -2.65
Inv 1YRD-R6DM-HGGH
Line Item Date Line Item Description
10/23/2023 Halloween Spooktacular Event Supplies. 284.48 AP-Check Detail (11/7/2023 - 2:12 PM) Page 3
7 - 19
Check Number Check Date Amount
Inv 1YRD-R6DM-HGGH Total 284.48
0 Total: 1,640.80
AMAZONCP - Amazon Capital Services, Inc. Total: 1,640.80 ARRSCINC - Arrowhead Scientific, Inc.
317801 11/15/2023
Inv 163637
Line Item Date Line Item Description
10/19/2023 Evidence room supplies 110.53
Inv 163637 Total 110.53
317801 Total: 110.53
ARRSCINC - Arrowhead Scientific, Inc. Total: 110.53
ERCARRYO - Arroyo, Eric Jason
317802 11/15/2023
Inv 3125
Line Item Date Line Item Description
07/17/2023 Pre-Employment Background Investigation 1,000.00 Inv 3125 Total 1,000.00
317802 Total: 1,000.00
ERCARRYO - Arroyo, Eric Jason Total: 1,000.00
AT&T5011 - AT&T
317803 11/15/2023
Inv 33184107563432
Line Item Date Line Item Description
10/07/2023 AN 331 841-0756 343 2 Service for 10/7/23 - 11/6/23 31.65 Inv 33184107563432 Total 31.65
Inv 33184108023436
Line Item Date Line Item Description
10/07/2023 AN 331 841-0802 343 6 Service for 10/7/23 - 11/6/23 31.23 Inv 33184108023436 Total 31.23
Inv 62644164973570
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 4
7 - 20
Check Number Check Date Amount
10/13/2023 AN 62644164973570 Service for 10/13/23 - 11/12/23 2,006.04 Inv 62644164973570 Total 2,006.04
317803 Total: 2,068.92
317804 11/15/2023
Inv 000020709629
Line Item Date Line Item Description
10/20/2023 BAN 9391062308 Service for 9/20/23 - 10/19/23 25,729.80 Inv 000020709629 Total 25,729.80
Inv 000020709955
Line Item Date Line Item Description
10/20/2023 BAN 9391081369 Service for 9/20/23 - 10/19/23 88.83 Inv 000020709955 Total 88.83
317804 Total: 25,818.63
ATCN9011 - AT&T Total: 27,887.55
CIN4011 - AT&T Mobility
317805 11/15/2023
Inv 287312118886x10
Line Item Date Line Item Description
10/02/2023 AN 287312118886X10102023 9/3/23 - 10/2/23 2,546.10 Inv 287312118886x10 Total 2,546.10
317805 Total: 2,546.10
CIN4011 - AT&T Mobility Total: 2,546.10
BAK0369 - Baker & Taylor Books
0 11/15/2023
Inv 2037794229
Line Item Date Line Item Description
09/27/2023 Books FY2023-24 583.98
Inv 2037794229 Total 583.98
Inv 2037797187
Line Item Date Line Item Description
10/03/2023 Books FY2023-24 598.06
Inv 2037797187 Total 598.06
AP-Check Detail (11/7/2023 - 2:12 PM) Page 5
7 - 21
Check Number Check Date Amount
Inv 2037812087
Line Item Date Line Item Description
10/04/2023 Books FY2023-24 258.47
Inv 2037812087 Total 258.47
Inv 2037822655
Line Item Date Line Item Description
09/27/2023 Books FY2023-24 68.59
Inv 2037822655 Total 68.59
Inv 2037865099
Line Item Date Line Item Description
10/11/2023 Books FY2023-24 78.53
Inv 2037865099 Total 78.53
0 Total: 1,587.63
BAK0369 - Baker & Taylor Books Total: 1,587.63
BAK0366 - Baker & Taylor Entertainment
0 11/15/2023
Inv H66380550
Line Item Date Line Item Description
09/29/2023 DVDs/CDs - FY 2023-24 94.96
Inv H66380550 Total 94.96
Inv H66464200
Line Item Date Line Item Description
10/04/2023 DVDs/CDs - FY 2023-24 65.14
Inv H66464200 Total 65.14
Inv H66487170
Line Item Date Line Item Description
10/13/2023 DVDs/CDs - FY 2023-24 12.23
Inv H66487170 Total 12.23
Inv T24215050
Line Item Date Line Item Description
09/22/2023 DVDs/CDs - FY 2023-24 86.78
Inv T24215050 Total 86.78
AP-Check Detail (11/7/2023 - 2:12 PM) Page 6
7 - 22
Check Number Check Date Amount
0 Total: 259.11
BAK0366 - Baker & Taylor Entertainment Total: 259.11
LEBE8032 - Betts, Lemar
317806 11/15/2023
Inv SkateSideOct23
Line Item Date Line Item Description
10/25/2023 Contract class Instructor - Skateboarding after school Oct'23 1,568.00 Inv SkateSideOct23 Total 1,568.00
317806 Total: 1,568.00
LEBE8032 - Betts, Lemar Total: 1,568.00
TMBI8020 - Binns, Tamara
317807 11/15/2023
Inv 218381722038599
Line Item Date Line Item Description
10/14/2023 Reimbursement - Strategic Planning 37.98
Inv 218381722038599 Total 37.98
317807 Total: 37.98
TMBI8020 - Binns, Tamara Total: 37.98
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 11/15/2023
Inv Oct31Yoga
Line Item Date Line Item Description
10/31/2023 October 31 yoga-Contract Class Instructor 36.00 Inv Oct31Yoga Total 36.00
Inv OctMo
Line Item Date Line Item Description
10/26/2023 Monthly Yoga October-Contract Class Instructor 124.80 Inv OctMo Total 124.80
Inv OctWalkin
Line Item Date Line Item Description
10/26/2023 WalkIn Yoga October-Contract Class Instructor 136.00 Inv OctWalkin Total 136.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 7
7 - 23
Check Number Check Date Amount
0 Total: 296.80
DABN8267 - Bohan, Diana Total: 296.80
PMAB8021 - Budka, Pamela Avry
317808 11/15/2023
Inv ChairyogaMoOct
Line Item Date Line Item Description
10/26/2023 Monthly Oct Chair Yoga - Contract Class Instructor 76.80 Inv ChairyogaMoOct Total 76.80
Inv ChairyogaWIOct
Line Item Date Line Item Description
10/26/2023 Walk-In Oct Chair Yoga - Contract Class Instructor 280.80 Inv ChairyogaWIOct Total 280.80
Inv MeditationMoOct
Line Item Date Line Item Description
10/26/2023 Monthly Oct Meditation - Contract Class Instructor 76.80 Inv MeditationMoOct Total 76.80
Inv MeditationWIOct
Line Item Date Line Item Description
10/26/2023 Walk-In Oct Meditation - Contract Class Instructor 48.00 Inv MeditationWIOct Total 48.00
317808 Total: 482.40
PMAB8021 - Budka, Pamela Avry Total: 482.40
BUR4018 - Burro Canyon Shooting Park
317809 11/15/2023
Inv 3043
Line Item Date Line Item Description
10/10/2023 PD range fees 40.00
Inv 3043 Total 40.00
317809 Total: 40.00
BUR4018 - Burro Canyon Shooting Park Total: 40.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 8
7 - 24
Check Number Check Date Amount
CAL5236 - CA Linen Services
317810 11/15/2023
Inv 2185315
Line Item Date Line Item Description
10/19/2023 Linen Cleaning Services - FY 2023-24 143.53
Inv 2185315 Total 143.53
Inv 2188464
Line Item Date Line Item Description
10/26/2023 Linen Cleaning Services - FY 2023-24 119.13
Inv 2188464 Total 119.13
317810 Total: 262.66
CAL5236 - CA Linen Services Total: 262.66
CSD3014 - Ca. State Disbursement Unit
317811 11/15/2023
Inv PR 10.27.2023
Line Item Date Line Item Description
10/24/2023 PR Batch 01273.10.2023 Garnishment Case # FAMSS-1406906. 322.35 10/24/2023 PR Batch 01273.10.2023 Garnishment Case # FAMSS-1406906. 903.69 Inv PR 10.27.2023 Total 1,226.04
317811 Total: 1,226.04
CSD3014 - Ca. State Disbursement Unit Total: 1,226.04
CADPTCSC - California Department of Conservation
317812 11/15/2023
Inv 7/01-9/31/2023
Line Item Date Line Item Description
10/30/2023 Strong Motion Instrumentation and Seismic Hazard Mapping Fee 650.65 Inv 7/01-9/31/2023 Total 650.65
317812 Total: 650.65
CADPTCSC - California Department of Conservation Total: 650.65 CALA8010 - California Library Association
317813 11/15/2023
Inv 300013185
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 9
7 - 25
Check Number Check Date Amount
10/27/2023 CLA Individual & Individual Voting for Olivia Radbill 140.00 Inv 300013185 Total 140.00
317813 Total: 140.00
CALA8010 - California Library Association Total: 140.00 CAMERPL - California Metro Patrol & EMS, Inc.
317814 11/15/2023
Inv 4920
Line Item Date Line Item Description
10/20/2023 Security Guard Concierge Services at City Hall - 10/9 - 10/20/23 3,288.80 Inv 4920 Total 3,288.80
317814 Total: 3,288.80
CAMERPL - California Metro Patrol & EMS, Inc. Total: 3,288.80 CAN0607 - Cantu Graphics Inc.
317815 11/15/2023
Inv 21571
Line Item Date Line Item Description
10/06/2023 Traffic Safety Signs 496.13
Inv 21571 Total 496.13
Inv 21896
Line Item Date Line Item Description
10/18/2023 Reorder of Proclamation Paper 93.16
Inv 21896 Total 93.16
Inv 21906
Line Item Date Line Item Description
10/24/2023 Business Cards for Matt Chang and Braulio Madrid 77.06 Inv 21906 Total 77.06
Inv 21916
Line Item Date Line Item Description
10/24/2023 Council Headshot, District 5 Foamboard 82.69 Inv 21916 Total 82.69
Inv 21917
Line Item Date Line Item Description
10/24/2023 Business Cards for Permit Technician 38.53
AP-Check Detail (11/7/2023 - 2:12 PM) Page 10
7 - 26
Check Number Check Date Amount
Inv 21917 Total 38.53
Inv 21933
Line Item Date Line Item Description
10/27/2023 11x17" Print and Foam Mounted 66.15
Inv 21933 Total 66.15
317815 Total: 853.72
CAN0607 - Cantu Graphics Inc. Total: 853.72
CRSC2013 - Capital Research & Consulting LLC
317816 11/15/2023
Inv 3202
Line Item Date Line Item Description
10/10/2023 Qtrly Admin Fee-Mutual Funds & Def Comp - Assets as of 9/30/23 2,932.07 Inv 3202 Total 2,932.07
317816 Total: 2,932.07
CRSC2013 - Capital Research & Consulting LLC Total: 2,932.07 CWNC2501 - Carl Warren & Company
0 11/15/2023
Inv 2034404
Line Item Date Line Item Description
07/19/2023 Annual Administrative Fee - 7/1/2023 - 6/30/2024 4,800.00 Inv 2034404 Total 4,800.00
Inv 2034964-2035011
Line Item Date Line Item Description
08/01/2023 Legal Matters - July 2023 2,351.10
Inv 2034964-2035011 Total 2,351.10
Inv 2035230
Line Item Date Line Item Description
08/01/2023 Legal Matters - July 2023 94.50
Inv 2035230 Total 94.50
Inv 2037405-2037443
Line Item Date Line Item Description
11/01/2023 Legal Matters - October 2023 3,549.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 11
7 - 27
Check Number Check Date Amount
Inv 2037405-2037443 Total 3,549.00
Inv 2038150-2038154
Line Item Date Line Item Description
11/01/2023 Legal Matters - October 2023 567.00
Inv 2038150-2038154 Total 567.00
0 Total: 11,361.60
CWNC2501 - Carl Warren & Company Total: 11,361.60
TIM4011 - Charter Communications
0 11/15/2023
Inv 0224964100823
Line Item Date Line Item Description
10/19/2023 AN 8448 30 008 0224964 Service 10/8/23 - 11/7/23 54.10 Inv 0224964100823 Total 54.10
0 Total: 54.10
TIM4011 - Charter Communications Total: 54.10
CINTA3 - Cintas Corporation
317817 11/15/2023
Inv 4169085797
Line Item Date Line Item Description
09/27/2023 Sanitary Scheduled Cleaning for Public Park Restrooms. 448.20 Inv 4169085797 Total 448.20
Inv 4170466862
Line Item Date Line Item Description
10/11/2023 Sanitary Scheduled Cleaning for Public Park Restrooms. 448.20 Inv 4170466862 Total 448.20
317817 Total: 896.40
317818 11/15/2023
Inv 9229914665
Line Item Date Line Item Description
07/01/2023 FY 2023-24 Eye Wash Stations- 7/1/2023 441.00 Inv 9229914665 Total 441.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 12
7 - 28
Check Number Check Date Amount
Inv 9233667379
Line Item Date Line Item Description
08/01/2023 FY 2023-24 Eye Wash Stations 8/1/2023 441.00 Inv 9233667379 Total 441.00
Inv 9237904355
Line Item Date Line Item Description
09/01/2023 FY 2023-24 Eye Wash Stations 9/1/2023 441.00 Inv 9237904355 Total 441.00
317818 Total: 1,323.00
CINTAS - Cintas Corporation Total: 2,219.40
CPSH2013 - CPS HR Consulting
317819 11/15/2023
Inv TR-203479
Line Item Date Line Item Description
10/06/2023 Fire Engineer Exam 379.50
Inv TR-203479 Total 379.50
317819 Total: 379.50
CPSH2013 - CPS HR Consulting Total: 379.50
CSM0727 - CSMFO
317820 11/15/2023
Inv 200019825
Line Item Date Line Item Description
10/31/2023 CSMFO Luncheon 140.00
Inv 200019825 Total 140.00
Inv 300012730
Line Item Date Line Item Description
10/30/2023 CSMFO Membership 85.00
10/30/2023 CSMFO Membership 40.00
Inv 300012730 Total 125.00
317820 Total: 265.00
CSM0727 - CSMFO Total: 265.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 13
7 - 29
Check Number Check Date Amount
DSP0755 - D & S Printing
317821 11/15/2023
Inv 1007
Line Item Date Line Item Description
10/06/2019 Window Envelopes 639.45
Inv 1007 Total 639.45
317821 Total: 639.45
DSP0755 - D & S Printing Total: 639.45
DRLL2051 - Dapeer, Rosenblit & Litvak, LLP
317822 11/15/2023
Inv 22131
Line Item Date Line Item Description
09/30/2023 Legal Services - September 2023 88.00
Inv 22131 Total 88.00
317822 Total: 88.00
DRLL2051 - Dapeer, Rosenblit & Litvak, LLP Total: 88.00 DVVLZ - David Volz Landscape Architects, Inc.
317823 11/15/2023
Inv 422580
Line Item Date Line Item Description
10/23/2023 Pocket Park final construction documents. 1,992.60 Inv 422580 Total 1,992.60
317823 Total: 1,992.60
DVVLZ - David Volz Landscape Architects, Inc. Total: 1,992.60 DIG0800 - Digital Telecommunications Corp
0 11/15/2023
Inv 49231
Line Item Date Line Item Description
10/01/2023 Monthly Service Contract - 10/1/23 - 10/31/23 984.00 Inv 49231 Total 984.00
0 Total: 984.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 14
7 - 30
Check Number Check Date Amount
DIG0800 - Digital Telecommunications Corp Total: 984.00 DCSG - DocuSign Inc.
0 11/15/2023
Inv 111100126637
Line Item Date Line Item Description
04/30/2023 Subscrption Renewal - eSign & eSignature Pro Edition 4/23-4/24 8,608.32 Inv 111100126637 Total 8,608.32
0 Total: 8,608.32
DCSG - DocuSign Inc. Total: 8,608.32
DDLP8010 - Dr. Detail Ph.D LLC
0 11/15/2023
Inv 2940
Line Item Date Line Item Description
10/23/2023 Chair cleaning, antibacterial enzyme spray, spot clean carpet 405.00 Inv 2940 Total 405.00
0 Total: 405.00
DDLP8010 - Dr. Detail Ph.D LLC Total: 405.00
ELSRTIRE - El Sereno Tire Shop
317824 11/15/2023
Inv 1877
Line Item Date Line Item Description
10/17/2023 2 tire rear left #80 318.42
Inv 1877 Total 318.42
Inv 1906
Line Item Date Line Item Description
10/23/2023 New tire for #81 rear right 159.21
Inv 1906 Total 159.21
317824 Total: 477.63
ELSRTIRE - El Sereno Tire Shop Total: 477.63
EEDT3010 - Employment Development Dept.
317825 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 15
7 - 31
Check Number Check Date Amount
Inv L1797764176
Line Item Date Line Item Description
09/07/2023 Levy Letter L1797764176 Remaining Balanced Owed. 42.96 Inv L1797764176 Total 42.96
317825 Total: 42.96
EEDT3010 - Employment Development Dept. Total: 42.96
LILESTDA - Estrada, Lilly
317826 11/15/2023
Inv 10042023
Line Item Date Line Item Description
10/04/2023 Reimbursement for Community Meeting on 10/07/2023. 128.30 Inv 10042023 Total 128.30
Inv 10192023
Line Item Date Line Item Description
10/19/2023 Reimbursement for Staples Cardstock Paper 82.65 Inv 10192023 Total 82.65
317826 Total: 210.95
LILESTDA - Estrada, Lilly Total: 210.95
FED1109 - FedEx
317827 11/15/2023
Inv 8-291-87733
Line Item Date Line Item Description
10/20/2023 Shipments for background investigator and lidar repair 36.08 Inv 8-291-87733 Total 36.08
317827 Total: 36.08
FED1109 - FedEx Total: 36.08
SHFLDS - Fields, Sheila
317828 11/15/2023
Inv SF2024
Line Item Date Line Item Description
10/31/2023 Property Tax Refund 63.14
10/31/2023 Property Tax Refund 40.22
Inv SF2024 Total 103.36
AP-Check Detail (11/7/2023 - 2:12 PM) Page 16
7 - 32
Check Number Check Date Amount
317828 Total: 103.36
SHFLDS - Fields, Sheila Total: 103.36
FRSTGRP - Fireside Security Group Inc.
317829 11/15/2023
Inv 10272
Line Item Date Line Item Description
10/25/2023 Installation of Data Cabling at Garfield Reservoir. 5,932.79 Inv 10272 Total 5,932.79
317829 Total: 5,932.79
FRSTGRP - Fireside Security Group Inc. Total: 5,932.79
FHCM5011 - Foothill Communications
317830 11/15/2023
Inv INV6515
Line Item Date Line Item Description
10/24/2023 Antenna for motor officer 70.26
Inv INV6515 Total 70.26
Inv INV6516
Line Item Date Line Item Description
10/16/2023 Mount plate for motor officer 64.92
Inv INV6516 Total 64.92
317830 Total: 135.18
FHCM5011 - Foothill Communications Total: 135.18
SCFT0000 - Franchise Tax Board
317831 11/15/2023
Inv PR 10.27.2023
Line Item Date Line Item Description
10/24/2023 PR Batch 01273.10.2023 Garnishment Case # 568717589 134.98 Inv PR 10.27.2023 Total 134.98
317831 Total: 134.98
SCFT0000 - Franchise Tax Board Total: 134.98
AP-Check Detail (11/7/2023 - 2:12 PM) Page 17
7 - 33
Check Number Check Date Amount
FUNEXPRS - Fun Express, LLC
317832 11/15/2023
Inv 72717769801
Line Item Date Line Item Description
10/25/2023 Halloween Spooktacular event supplies. 962.39 Inv 72717769801 Total 962.39
317832 Total: 962.39
FUNEXPRS - Fun Express, LLC Total: 962.39
GALL5011 - Galls, LLC
317833 11/15/2023
Inv 026020060
Line Item Date Line Item Description
10/23/2023 Fire Department Class A Uniforms 215.62
Inv 026020060 Total 215.62
317833 Total: 215.62
GALL5011 - Galls, LLC Total: 215.62
AMGBS - Gibbs, Aimee
317834 11/15/2023
Inv 10/14/2023
Line Item Date Line Item Description
10/14/2023 Reimbursement - Strategic Planning 39.98
Inv 10/14/2023 Total 39.98
Inv 10/18/2023
Line Item Date Line Item Description
10/18/2023 Reimbursement - Council Dinner 27.00
Inv 10/18/2023 Total 27.00
317834 Total: 66.98
AMGBS - Gibbs, Aimee Total: 66.98
NCGY7000 - Godoy, Nicholas
317835 11/15/2023
Inv 10/16/2023
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 18
7 - 34
Check Number Check Date Amount
10/26/2023 Firearms Training Reimbursement for Officer Godoy 10/16/23 39.17 Inv 10/16/2023 Total 39.17
317835 Total: 39.17
NCGY7000 - Godoy, Nicholas Total: 39.17
GOHA6711 - Goudy Honda
317836 11/15/2023
Inv HOCS632210
Line Item Date Line Item Description
10/26/2023 Honda Unit 13 replaced 4 creaked tires - perfromed prevent maint 1,371.64 Inv HOCS632210 Total 1,371.64
317836 Total: 1,371.64
GOHA6711 - Goudy Honda Total: 1,371.64
GOVTXSMR - Government Tax Seminars, LLC
317837 11/15/2023
Inv 0023214
Line Item Date Line Item Description
10/26/2023 Government Tax Seminar 1,100.00
Inv 0023214 Total 1,100.00
317837 Total: 1,100.00
GOVTXSMR - Government Tax Seminars, LLC Total: 1,100.00 GVRNTAGN - Government Training Agency
317838 11/15/2023
Inv 70716
Line Item Date Line Item Description
10/26/2023 Mandatory Records Clerk Course for New Clerk Brittin 525.00 Inv 70716 Total 525.00
317838 Total: 525.00
GVRNTAGN - Government Training Agency Total: 525.00
GUNCNTRE - Gunner Concrete
317839 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 19
7 - 35
Check Number Check Date Amount
Inv 12078
Line Item Date Line Item Description
10/24/2023 1935 Leman St Curb and Gutter Repair 1,088.16 Inv 12078 Total 1,088.16
317839 Total: 1,088.16
GUNCNTRE - Gunner Concrete Total: 1,088.16
HIFX5011 - H.I. Fire Extinguisher Co. Inc.
317840 11/15/2023
Inv 103812
Line Item Date Line Item Description
10/16/2023 Yearly Inspection of Fire Extinguishers 277.31 Inv 103812 Total 277.31
317840 Total: 277.31
HIFX5011 - H.I. Fire Extinguisher Co. Inc. Total: 277.31 HAKO8031 - Hakobian, Christine Lucy
317841 11/15/2023
Inv 10/24-10/23/23
Line Item Date Line Item Description
10/25/2023 DAR compressed Natural Gas Reimbursement paid on personal card 131.75 Inv 10/24-10/23/23 Total 131.75
317841 Total: 131.75
HAKO8031 - Hakobian, Christine Lucy Total: 131.75
CRHY8067 - Hartney, Corey
0 11/15/2023
Inv BKTSOCT23
Line Item Date Line Item Description
10/24/2023 Contract Class Instructor - Basketball BEG & INTER- OCT'23 672.75 Inv BKTSOCT23 Total 672.75
0 Total: 672.75
CRHY8067 - Hartney, Corey Total: 672.75
AP-Check Detail (11/7/2023 - 2:12 PM) Page 20
7 - 36
Check Number Check Date Amount
RIHZ6601 - Hernandez, Ricardo
317842 11/15/2023
Inv 10.18.23
Line Item Date Line Item Description
10/18/2023 10.18.23 Mileage 10.48
Inv 10.18.23 Total 10.48
Inv 10.20.23
Line Item Date Line Item Description
10/20/2023 10.20.23 Mileage 10.48
Inv 10.20.23 Total 10.48
317842 Total: 20.96
RIHZ6601 - Hernandez, Ricardo Total: 20.96
TSUHNG - Huang, Tsu Jit
0 11/15/2023
Inv CardioFitOct
Line Item Date Line Item Description
10/26/2023 Cardio Fitness Oct-Contract Class Instructor 130.00 Inv CardioFitOct Total 130.00
0 Total: 130.00
TSUHNG - Huang, Tsu Jit Total: 130.00
ICPS8060 - ICMA
317843 11/15/2023
Inv 1083735
Line Item Date Line Item Description
10/23/2023 ICMA Membership Renewal 1,200.00
Inv 1083735 Total 1,200.00
317843 Total: 1,200.00
ICPS8060 - ICMA Total: 1,200.00
ITCR2501 - Intercare Holdings Insurance Services
0 11/15/2023
Inv 76-010648
Line Item Date Line Item Description
09/30/2023 Indemnity Annual Per Claim Fee - September 2023 3,542.32 AP-Check Detail (11/7/2023 - 2:12 PM) Page 21
7 - 37
Check Number Check Date Amount
Inv 76-010648 Total 3,542.32
0 Total: 3,542.32
ITCR2501 - Intercare Holdings Insurance Services Total: 3,542.32 JSAR4011 - Jack's Auto Repair
317844 11/15/2023
Inv 18585
Line Item Date Line Item Description
10/08/2023 Idler pulley replacement unit #1908 153.49
Inv 18585 Total 153.49
Inv 18668
Line Item Date Line Item Description
10/17/2023 Unit #1908 Left tank seal and right side fuel pump replacement 1,245.66 Inv 18668 Total 1,245.66
Inv 18678
Line Item Date Line Item Description
10/16/2023 Routine 45 Day Inspection # 80 66.00
Inv 18678 Total 66.00
Inv 18708
Line Item Date Line Item Description
10/23/2023 Routine 45 Day Inspection # 78 66.00
Inv 18708 Total 66.00
Inv 18709
Line Item Date Line Item Description
10/20/2023 Oil change and computer repair unit #1705 233.15 Inv 18709 Total 233.15
317844 Total: 1,764.30
JSAR4011 - Jack's Auto Repair Total: 1,764.30
KMTM4011 - Kim, Timothy
317845 11/15/2023
Inv KIM IACP 2023
Line Item Date Line Item Description
10/23/2023 Reimbursement for IACP Hotel and Parking 1,791.38 Inv KIM IACP 2023 Total 1,791.38
AP-Check Detail (11/7/2023 - 2:12 PM) Page 22
7 - 38
Check Number Check Date Amount
317845 Total: 1,791.38
KMTM4011 - Kim, Timothy Total: 1,791.38
CUR7778 - L.N. Curtis & Sons
317846 11/15/2023
Inv INV756506
Line Item Date Line Item Description
10/18/2023 Replacement Window Kit & Retractable lanyard. 296.84 Inv INV756506 Total 296.84
317846 Total: 296.84
CUR7778 - L.N. Curtis & Sons Total: 296.84
LAW6711 - Lawn Mower Corner
317847 11/15/2023
Inv 51323
Line Item Date Line Item Description
10/26/2023 Equipment preventive Maintenance - One Portable Generator + Saw 407.35 Inv 51323 Total 407.35
317847 Total: 407.35
LAW6711 - Lawn Mower Corner Total: 407.35
RCLE4011 - Lee, Rachel
317848 11/15/2023
Inv 10/23-25/23
Line Item Date Line Item Description
10/26/2023 Tactical Dispatcher Training Reimbursement for P.A. Lee 10/23/23 82.56 10/26/2023 Tactical Dispatcher Training Reimbursement for P.A. Lee 10/23/23 24.52 Inv 10/23-25/23 Total 107.08
317848 Total: 107.08
RCLE4011 - Lee, Rachel Total: 107.08
DEBLWS - Lewis, Deborah
317849 11/15/2023
Inv 101623
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 23
7 - 39
Check Number Check Date Amount
10/26/2023 Notary Services for Temp Worker Garcia 50.00 Inv 101623 Total 50.00
317849 Total: 50.00
DEBLWS - Lewis, Deborah Total: 50.00
LIFE822 - Life-Assist Inc.
317850 11/15/2023
Inv 1348108
Line Item Date Line Item Description
10/23/2023 Annual Fire Medical Supplies - FY 2023-2024. 207.38 Inv 1348108 Total 207.38
317850 Total: 207.38
LIFE822 - Life-Assist Inc. Total: 207.38
BLPN8267 - Lipson, Bob
317851 11/15/2023
Inv 11152023
Line Item Date Line Item Description
10/24/2023 Thanksgiving Luncheon entertainment 500.00
Inv 11152023 Total 500.00
317851 Total: 500.00
BLPN8267 - Lipson, Bob Total: 500.00
LBBM4010 - Long Beach BMW Motorcycles
317852 11/15/2023
Inv 47941
Line Item Date Line Item Description
10/24/2023 RTP service for VIN 39604 396.44
Inv 47941 Total 396.44
317852 Total: 396.44
LBBM4010 - Long Beach BMW Motorcycles Total: 396.44
LOS5011 - Los Angeles County Fire Department
317853 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 24
7 - 40
Check Number Check Date Amount
Inv IN0430760
Line Item Date Line Item Description
10/10/2023 LA County Permit for Underground Tanks at FD/PD 3,092.00 Inv IN0430760 Total 3,092.00
Inv IN0430762
Line Item Date Line Item Description
10/10/2023 LA County Permit for Underground Tanks at Service Yard 2,830.00 Inv IN0430762 Total 2,830.00
317853 Total: 5,922.00
LOS5011 - Los Angeles County Fire Department Total: 5,922.00 LAC3010 - Los Angeles County Tax Collector
317854 11/15/2023
Inv 532301927023000
Line Item Date Line Item Description
11/07/2023 ID 5323 019 270 23 000 (Property Taxes 07/01/2023-06/30/2024) 1,933.86 Inv 532301927023000 Total 1,933.86
Inv 536300227023000
Line Item Date Line Item Description
11/07/2023 ID 5363 002 270 23 000 (Property Taxes 07/01/2023-06/30/2024) 1,700.26 Inv 536300227023000 Total 1,700.26
Inv 536301027023000
Line Item Date Line Item Description
11/07/2023 ID 5363 010 270 23 000 (Property Taxes 07/01/2023-06/30/2024) 327.80 Inv 536301027023000 Total 327.80
Inv 571602127023000
Line Item Date Line Item Description
11/07/2023 ID 5716 021 270 23 000 (Property Taxes 07/01/2023-06/30/2024) 35.80 Inv 571602127023000 Total 35.80
Inv 571602127123000
Line Item Date Line Item Description
11/07/2023 ID 5716 021 271 23 000 (Property Taxes 07/01/2023-06/30/2024) 819.56 Inv 571602127123000 Total 819.56
Inv 892085139023000
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 25
7 - 41
Check Number Check Date Amount
11/07/2023 ID 8920 851 390 23 000 (Property Taxes 07/01/2023-06/30/2024) 697.24 Inv 892085139023000 Total 697.24
317854 Total: 5,514.52
LAC3010 - Los Angeles County Tax Collector Total: 5,514.52 MARLJN - Lujan, Mario
317855 11/15/2023
Inv 125223
Line Item Date Line Item Description
10/26/2023 Class cancellation refund due to low enrollment 230.00 Inv 125223 Total 230.00
317855 Total: 230.00
MARLJN - Lujan, Mario Total: 230.00
MAC1529 - Macdonald, Douglas A.
0 11/15/2023
Inv ScottishCD(OCT)
Line Item Date Line Item Description
10/24/2023 Contract Class Instructor Scottish Country Dancing (OCT 23) 105.30 Inv ScottishCD(OCT) Total 105.30
0 Total: 105.30
MAC1529 - Macdonald, Douglas A. Total: 105.30
CHRMDLA - Mandala, Chris
317856 11/15/2023
Inv 10192023
Line Item Date Line Item Description
10/19/2023 Reimbursement for Parking (Court Case) 18.00 Inv 10192023 Total 18.00
317856 Total: 18.00
CHRMDLA - Mandala, Chris Total: 18.00
MAVDTASY - Maverick Data Systems
317857 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 26
7 - 42
Check Number Check Date Amount
Inv 131
Line Item Date Line Item Description
10/26/2023 Necessary Warrant Builder Software for The Detective Bureau 500.00 Inv 131 Total 500.00
317857 Total: 500.00
MAVDTASY - Maverick Data Systems Total: 500.00
MCM2352 - McMaster Carr Supply Co
317858 11/15/2023
Inv 16116423
Line Item Date Line Item Description
10/25/2023 Strut mount Metal Clamps Purchased to hang PVC pipe 253.73 Inv 16116423 Total 253.73
Inv 16176193
Line Item Date Line Item Description
10/19/2023 Credit Memo -223.57
Inv 16176193 Total -223.57
317858 Total: 30.16
MCM2352 - McMaster Carr Supply Co Total: 30.16
MREG1400 - Merrimac Petroleum, Inc.
317859 11/15/2023
Inv 2227484
Line Item Date Line Item Description
10/12/2023 1,771 Gallons of Unleaded Gasoline at Civic Center. 6,911.27 Inv 2227484 Total 6,911.27
317859 Total: 6,911.27
MREG1400 - Merrimac Petroleum, Inc. Total: 6,911.27
MICTA - MiCTA
317860 11/15/2023
Inv 0002770-IN
Line Item Date Line Item Description
08/01/2023 Annual Dues FY 2023-2024 100.00
Inv 0002770-IN Total 100.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 27
7 - 43
Check Number Check Date Amount
317860 Total: 100.00
MICTA - MiCTA Total: 100.00
MOR2900 - Morrow & Holman Plumbing Inc
317861 11/15/2023
Inv P10-22279
Line Item Date Line Item Description
10/23/2023 Emergency Water Heater Replacement - 308 San Pascual. 2,550.00 Inv P10-22279 Total 2,550.00
317861 Total: 2,550.00
MOR2900 - Morrow & Holman Plumbing Inc Total: 2,550.00
MVCH3011 - MV Cheng & Associates Inc.
317862 11/15/2023
Inv 10/31/2023 A
Line Item Date
11/01/2023 7,875.00
Line Item Description
Temporary Staffing Services - Senior Accountant - October 2023
Inv 10/31/2023 A Total 7,875.00
Inv 10/31/2023 F
Line Item Date
11/01/2023 5,985.00
Line Item Description
Temporary Staffing Services - Finance Manager - October 2023
Inv 10/31/2023 F Total 5,985.00
317862 Total: 13,860.00
MVCH3011 - MV Cheng & Associates Inc. Total: 13,860.00
PEG4590 - NUFIC
317863 11/15/2023
Inv October
Line Item Date Line Item Description
10/27/2023 Premium for EE Benefits AD&D Basic Coverage - October 2023 205.50 10/27/2023 Prem for EE Benefits AD&D Optional Supplemental - October 2023 837.20 Inv October Total 1,042.70
317863 Total: 1,042.70
AP-Check Detail (11/7/2023 - 2:12 PM) Page 28
7 - 44
Check Number Check Date Amount
PEG4590 - NUFIC Total: 1,042.70
OVDR8011 - OverDrive Inc.
0 11/15/2023
Inv 01148CO23374056
Line Item Date Line Item Description
10/10/2023 eBooks / eAudiobooks for FY2023-24 801.43
Inv 01148CO23374056 Total 801.43
Inv 01148CO23374057
Line Item Date Line Item Description
10/10/2023 eBooks / eAudiobooks for FY2023-24 2,154.93
Inv 01148CO23374057 Total 2,154.93
Inv 01148CO23374058
Line Item Date Line Item Description
10/10/2023 eBooks / eAudiobooks for FY2023-24 725.36
Inv 01148CO23374058 Total 725.36
0 Total: 3,681.72
OVDR8011 - OverDrive Inc. Total: 3,681.72
PMHE6116 - Pape Material Handling Exchange
317864 11/15/2023
Inv 63064767
Line Item Date Line Item Description
10/08/2023 Service Yard Forklift - Preventive Maintenance. 10/8/2023 129.84 10/08/2023 Service Yard Forklift - Preventive Maintenance. 10/8/2023 129.83 Inv 63064767 Total 259.67
Inv 63064769
Line Item Date Line Item Description
10/08/2023 Parks Division-John Deere Preventative Maintenance 10/8/2023 510.94 Inv 63064769 Total 510.94
317864 Total: 770.61
PMHE6116 - Pape Material Handling Exchange Total: 770.61 PRCFCA - Parks Coffee California
317865 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 29
7 - 45
Check Number Check Date Amount
Inv 80021707
Line Item Date Line Item Description
10/30/2023 Coffee Supplies & Monthly Servicing - FY23/24 203.54 Inv 80021707 Total 203.54
317865 Total: 203.54
PRCFCA - Parks Coffee California Total: 203.54
PRKWOD - Parkwood Landscape Maintenance, Inc.
317866 11/15/2023
Inv 106166
Line Item Date Line Item Description
10/31/2023 Citywide Landscape Maint. Services - Park Maint. 43,512.38 10/31/2023 Citywide Landscape Maint. Services - Water Distribution 1,700.00 10/31/2023 Citywide Landscape Maint. Services - Prop "A" Maint. 1,250.00 10/31/2023 Citywide Landscape Maint. Services - Median Strips 5,431.84 Inv 106166 Total 51,894.22
317866 Total: 51,894.22
PRKWOD - Parkwood Landscape Maintenance, Inc. Total: 51,894.22 PSLSV802 - Pasadena Live Scan Service
317867 11/15/2023
Inv 11
Line Item Date Line Item Description
07/31/2023 Pre-Employment Live Scan Services - July 2023 438.00 Inv 11 Total 438.00
Inv 23
Line Item Date Line Item Description
08/31/2023 Pre-Employment Live Scan Services - August 2023 469.00 Inv 23 Total 469.00
Inv 45
Line Item Date Line Item Description
09/30/2023 Pre-Employment Live Scan Services - September 2023 400.00 Inv 45 Total 400.00
317867 Total: 1,307.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 30
7 - 46
Check Number Check Date Amount
PSLSV802 - Pasadena Live Scan Service Total: 1,307.00
PATHVET - Pathway Vet Alliance Holding LLC
317868 11/15/2023
Inv 546840
Line Item Date Line Item Description
09/28/2023 Medical services for K9 (INV # 695285-695310-695316) 3,863.26 Inv 546840 Total 3,863.26
317868 Total: 3,863.26
PATHVET - Pathway Vet Alliance Holding LLC Total: 3,863.26 CRPC7000 - Pech, Carlos
317869 11/15/2023
Inv 10/20/2023
Line Item Date Line Item Description
10/26/2023 Firearms Training Reimbursement for Officer Pech 10/20/23 57.17 Inv 10/20/2023 Total 57.17
317869 Total: 57.17
CRPC7000 - Pech, Carlos Total: 57.17
PHOE4610 - Phoenix Group Information Systems
317870 11/15/2023
Inv 092023184
Line Item Date Line Item Description
10/20/2023 Citations processed for the month of September 2023 4,904.44 Inv 092023184 Total 4,904.44
317870 Total: 4,904.44
PHOE4610 - Phoenix Group Information Systems Total: 4,904.44 POS5265 - Post Alarm Systems
0 11/15/2023
Inv 1627991
Line Item Date Line Item Description
10/03/2023 Alarm Services for War Memorial Bldg. & Rec. 59.76 10/03/2023 Alarm Services for War Memorial Bldg. & Rec, 59.76 Inv 1627991 Total 119.52
AP-Check Detail (11/7/2023 - 2:12 PM) Page 31
7 - 47
Check Number Check Date Amount
0 Total: 119.52
POS5265 - Post Alarm Systems Total: 119.52
PRINTOGH - Printograph, Inc.
317871 11/15/2023
Inv 28068733
Line Item Date Line Item Description
10/20/2023 High gloss stickers 323.94
Inv 28068733 Total 323.94
317871 Total: 323.94
PRINTOGH - Printograph, Inc. Total: 323.94

PSOMAS - PSOMAS
317872 11/15/2023
Inv 201495
Line Item Date Line Item Description
10/23/2023 General Plan & Downtown Specific Update - 08/25/23-09/28/23 25,809.75 Inv 201495 Total 25,809.75
317872 Total: 25,809.75
PSOMAS - PSOMAS Total: 25,809.75
MCPSTI - Pusateri, Michele
0 11/15/2023
Inv PBALL(OCT23)
Line Item Date Line Item Description
10/24/2023 Contract class Instructor - Pickleball October 2023 2,450.50 Inv PBALL(OCT23) Total 2,450.50
0 Total: 2,450.50
MCPSTI - Pusateri, Michele Total: 2,450.50
QLET8032 - Quality Entertainment
317873 11/15/2023
Inv 12.09.23
Line Item Date Line Item Description
10/23/2023 Remaining balance owed for Breakfast with Santa 250.00 AP-Check Detail (11/7/2023 - 2:12 PM) Page 32
7 - 48
Check Number Check Date Amount
Inv 12.09.23 Total 250.00
317873 Total: 250.00
QLET8032 - Quality Entertainment Total: 250.00
RWGN8160 - Richards, Watson & Gershon
317874 11/15/2023
Inv 244887
Line Item Date Line Item Description
10/27/2023 September 2023 Legal Services 35,662.00
Inv 244887 Total 35,662.00
317874 Total: 35,662.00
RWGN8160 - Richards, Watson & Gershon Total: 35,662.00
ROWI2011 - Right of Way Inc.
317875 11/15/2023
Inv 66005
Line Item Date Line Item Description
10/25/2023 On-Call Services for Traffic Control for K-Rails. Aug23 1,382.00 Inv 66005 Total 1,382.00
Inv 66356
Line Item Date Line Item Description
10/25/2023 On-Call Services for Traffic Control for K-Rails Sep23 1,382.00 Inv 66356 Total 1,382.00
Inv 66728
Line Item Date Line Item Description
10/25/2023 On-Call Services for Traffic Control for K-Rails.Oct23 1,382.00 Inv 66728 Total 1,382.00
317875 Total: 4,146.00
ROWI2011 - Right of Way Inc. Total: 4,146.00
RHCC7101 - Rio Hondo College
317876 11/15/2023
Inv F22-435-ZSPS
Line Item Date Line Item Description
10/26/2023 Physical Agility Test for New Officer Gruenewald 12/15/22 25.00 AP-Check Detail (11/7/2023 - 2:12 PM) Page 33
7 - 49
Check Number Check Date Amount
Inv F22-435-ZSPS Total 25.00
317876 Total: 25.00
RHCC7101 - Rio Hondo College Total: 25.00
ACTM3010 - Robert Half International, Inc.
0 11/15/2023
Inv 0213416C
Line Item Date Line Item Description
10/12/2023 Professional Services - Temporary Staffing - September 2023 7,714.79 Inv 0213416C Total 7,714.79
0 Total: 7,714.79
ACTM3010 - Robert Half International, Inc. Total: 7,714.79 JERDGZ - Rodriguez, Jose
317877 11/15/2023
Inv 4043
Line Item Date Line Item Description
10/20/2023 Council Chambers Carpet Cleaning 1,416.59
Inv 4043 Total 1,416.59
317877 Total: 1,416.59
JERDGZ - Rodriguez, Jose Total: 1,416.59
SSW8031 - S & S Worldwide, Inc.
317878 11/15/2023
Inv IN101223542
Line Item Date Line Item Description
10/30/2023 Camp Med Supplies for School Year and Summer Camp 196.22 Inv IN101223542 Total 196.22
Inv IN101236684
Line Item Date Line Item Description
10/30/2023 Camp Med Supplies for School Year and Summer Camp 287.55 Inv IN101236684 Total 287.55
Inv IN101264890
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 34
7 - 50
Check Number Check Date Amount
10/30/2023 Camp Med Supplies for School Year and Summer Camp 218.28 Inv IN101264890 Total 218.28
Inv IN101267945
Line Item Date Line Item Description
10/30/2023 Camp Med Supplies for School Year and Summer Camp 24.80 Inv IN101267945 Total 24.80
Inv IN101272633
Line Item Date Line Item Description
10/30/2023 Camp Med Supplies for School Year and Summer Camp 125.95 Inv IN101272633 Total 125.95
317878 Total: 852.80
SSW8031 - S & S Worldwide, Inc. Total: 852.80
SSDV2018 - Sandoval, Sheila
0 11/15/2023
Inv PR 10.27.2023
Line Item Date Line Item Description
10/24/2023 PR Batch 01273.10.2023 - Garnishment 956.03
10/24/2023 PR Batch 01273.10.2023 - Garnishment 119.25
Inv PR 10.27.2023 Total 1,075.28
0 Total: 1,075.28
SSDV2018 - Sandoval, Sheila Total: 1,075.28
SHI5011 - Shift Calendars Inc
317879 11/15/2023
Inv 25189
Line Item Date Line Item Description
10/23/2023 Fire Department Shift Calendars. 487.15
Inv 25189 Total 487.15
317879 Total: 487.15
SHI5011 - Shift Calendars Inc Total: 487.15
SHO7777 - Showcases
0 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 35
7 - 51
Check Number Check Date Amount
Inv 327337
Line Item Date Line Item Description
10/06/2023 Blu-Ray and DVD cases 422.55
Inv 327337 Total 422.55
0 Total: 422.55
SHO7777 - Showcases Total: 422.55
MHSM4011 - Smith, Michael
317880 11/15/2023
Inv 10/20/2023
Line Item Date Line Item Description
10/26/2023 Firearms Training Reimbursement for Officer Smith 10/20/23 39.17 Inv 10/20/2023 Total 39.17
317880 Total: 39.17
MHSM4011 - Smith, Michael Total: 39.17
MLSN8264 - Snyder, Melissa
317881 11/15/2023
Inv 10182023
Line Item Date Line Item Description
10/26/2023 Halloween Spooktacular Candy Reimbursement 382.50 10/26/2023 Reimbursement for Senior Center Trip to Tanaka Farms 612.00 Inv 10182023 Total 994.50
317881 Total: 994.50
MLSN8264 - Snyder, Melissa Total: 994.50
CHA3010 - SPCC Corporation
0 11/15/2023
Inv 8942
Line Item Date Line Item Description
10/26/2023 2 of 4 -Business Improvement Tax Allocation 22,700.00 Inv 8942 Total 22,700.00
0 Total: 22,700.00
CHA3010 - SPCC Corporation Total: 22,700.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 36
7 - 52
Check Number Check Date Amount
SPBK - Springbrook Holding Company, LLC
0 11/15/2023
Inv TM INV-007029
Line Item Date Line Item Description
10/16/2023 HR Module Setup and Training - September 2023 220.00 Inv TM INV-007029 Total 220.00
Inv TM INV-007030
Line Item Date Line Item Description
10/16/2023 HR & Finance Training/Consultation - September 2023 275.00 10/16/2023 HR & Finance Training/Consultation - September 2023 275.00 Inv TM INV-007030 Total 550.00
0 Total: 770.00
SPBK - Springbrook Holding Company, LLC Total: 770.00
SGMC2013 - St. George's Medical Clinic
0 11/15/2023
Inv 143245
Line Item Date Line Item Description
08/16/2023 Pre-Employment and Physical Exams 125.00
Inv 143245 Total 125.00
Inv 143753
Line Item Date Line Item Description
08/14/2023 Pre-Employment and Physical Exams 250.00
Inv 143753 Total 250.00
Inv 99214
Line Item Date Line Item Description
08/24/2023 Pre-Employment and Physical Exams 120.00
Inv 99214 Total 120.00
0 Total: 495.00
SGMC2013 - St. George's Medical Clinic Total: 495.00
STA5219 - Staples Business Advantage
0 11/15/2023
Inv 3549759370
Line Item Date Line Item Description
10/10/2023 Strategic Planning Supplies 422.05
AP-Check Detail (11/7/2023 - 2:12 PM) Page 37
7 - 53
Check Number Check Date Amount
Inv 3549759370 Total 422.05
Inv 3549759371
Line Item Date Line Item Description
10/10/2023 Strategic Planning Supplies 103.05
Inv 3549759371 Total 103.05
Inv 3550237739
Line Item Date Line Item Description
10/24/2023 Senior Center Supplies 27.74
Inv 3550237739 Total 27.74
Inv 3550446999
Line Item Date Line Item Description
10/24/2023 Senior Center Supplies 30.80
Inv 3550446999 Total 30.80
Inv 3550605348
Line Item Date Line Item Description
10/21/2023 PD Office Supplies 35.27
Inv 3550605348 Total 35.27
Inv 3550695168
Line Item Date Line Item Description
10/24/2023 City Manager's Office - Supplies 120.89
Inv 3550695168 Total 120.89
Inv 3550695169
Line Item Date Line Item Description
10/24/2023 Dial-a-Ride Supplies 341.76
Inv 3550695169 Total 341.76
Inv 3550888270
Line Item Date Line Item Description
10/25/2023 Batteries, binders, dividers, pens, napkins, toner, notebooks 177.67 Inv 3550888270 Total 177.67
Inv 3550888272
Line Item Date Line Item Description
10/24/2023 Dial-a-Ride Supplies 41.90
Inv 3550888272 Total 41.90
AP-Check Detail (11/7/2023 - 2:12 PM) Page 38
7 - 54
Check Number Check Date Amount
0 Total: 1,301.13
STA5219 - Staples Business Advantage Total: 1,301.13
SCRR4010 - Superior Court of California, County of LA
317882 11/15/2023
Inv September 2023
Line Item Date Line Item Description
10/19/2023 Citations processed for the month of September 2023 2,924.50 Inv September 2023 Total 2,924.50
317882 Total: 2,924.50
SCRR4010 - Superior Court of California, County of LA Total: 2,924.50 SWOR8032 - Swords Fencing Studio
317883 11/15/2023
Inv Fencing(OCT23)
Line Item Date Line Item Description
10/24/2023 Contract Class Instructor payment- Sword Fencing Class OCT'23. 384.00 Inv Fencing(OCT23) Total 384.00
317883 Total: 384.00
SWOR8032 - Swords Fencing Studio Total: 384.00
TACTSECR - Tactical Integrated Security
317884 11/15/2023
Inv 1245
Line Item Date Line Item Description
10/19/2023 Reconfiguration of CCTV camera network 1,397.04 Inv 1245 Total 1,397.04
317884 Total: 1,397.04
TACTSECR - Tactical Integrated Security Total: 1,397.04 TAHZ8267 - Tahmizian, Jivan
317885 11/15/2023
Inv IndivPianoOct23
Line Item Date Line Item Description
10/25/2023 Contract class instructor payment for Individual Piano Oct 2023 468.00 AP-Check Detail (11/7/2023 - 2:12 PM) Page 39
7 - 55
Check Number Check Date Amount
Inv IndivPianoOct23 Total 468.00
317885 Total: 468.00
TAHZ8267 - Tahmizian, Jivan Total: 468.00
COBR7131 - The Advantage Group
0 11/15/2023
Inv 163634
Line Item Date Line Item Description
10/05/2023 HRA Administration Feet - October 2023 312.00 Inv 163634 Total 312.00
Inv November
Line Item Date Line Item Description
10/24/2023 HRA Retiree Reimbursement - November 2023 16,054.28 Inv November Total 16,054.28
0 Total: 16,366.28
COBR7131 - The Advantage Group Total: 16,366.28
TRA5998 - Transtech Engineers, Inc.
317886 11/15/2023
Inv 20235305
Line Item Date Line Item Description
08/31/2023 Building officials and plan check services August 2023 28,037.00 Inv 20235305 Total 28,037.00
Inv 20235309
Line Item Date Line Item Description
09/30/2023 Building officials and plan check services September 2023. 23,446.00 Inv 20235309 Total 23,446.00
317886 Total: 51,483.00
TRA5998 - Transtech Engineers, Inc. Total: 51,483.00
TRIPEPIS - Tripepi, Smith and Associates, Inc.
317887 11/15/2023
Inv 11079
Line Item Date Line Item Description
10/24/2023 On-call strategic communication services - Caltrans Housing 1,472.50 AP-Check Detail (11/7/2023 - 2:12 PM) Page 40
7 - 56
Check Number Check Date Amount
Inv 11079 Total 1,472.50
317887 Total: 1,472.50
TRIPEPIS - Tripepi, Smith and Associates, Inc. Total: 1,472.50 TRCKSPCT - Trukspect, Inc.
317888 11/15/2023
Inv 231014
Line Item Date Line Item Description
10/12/2023 Driver's Training for Public Works Field Staff 907.54 Inv 231014 Total 907.54
317888 Total: 907.54
TRCKSPCT - Trukspect, Inc. Total: 907.54
UCL6115 - UCLA Cashering Department
317889 11/15/2023
Inv 3013-532
Line Item Date Line Item Description
07/03/2023 Continuing Education & Certification of Fire - July 2023 2,281.47 Inv 3013-532 Total 2,281.47
Inv 3013-588
Line Item Date Line Item Description
08/01/2023 Continuing Education & Certification of Fire - August 2023 2,281.47 Inv 3013-588 Total 2,281.47
Inv 3013-658
Line Item Date Line Item Description
10/12/2023 Continuing Education & Certification of Fire - October 2023 2,349.91 Inv 3013-658 Total 2,349.91
317889 Total: 6,912.85
UCL6115 - UCLA Cashering Department Total: 6,912.85
POR4707 - United Site Services, Inc.
317890 11/15/2023
Inv INV-02000046
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 41
7 - 57
Check Number Check Date Amount
10/25/2023 Portable Toilet Services for skate Park 09.05.23-10.02.23 597.41 Inv INV-02000046 Total 597.41
317890 Total: 597.41
POR4707 - United Site Services, Inc. Total: 597.41
UPP7789 - Upper San Gabriel Valley MWD
317891 11/15/2023
Inv 2/09-23
Line Item Date Line Item Description
10/25/2023 Water Purchased from MWD September 2023 88.33 Inv 2/09-23 Total 88.33
Inv 2023Q4
Line Item Date Line Item Description
10/25/2023 Water Capacity Charge 4th QTR 2023 3,445.00
Inv 2023Q4 Total 3,445.00
Inv SoPas-10.11.23
Line Item Date Line Item Description
10/11/2023 Co-funding for MWD water conservation rebates- Sept 2023 2,057.00 Inv SoPas-10.11.23 Total 2,057.00
317891 Total: 5,590.33
UPP7789 - Upper San Gabriel Valley MWD Total: 5,590.33
VAR1111 - Vargas, Ruben
317892 11/15/2023
Inv 10.13.23
Line Item Date Line Item Description
10/13/2023 Mileage Claim 10.13.23 17.95
Inv 10.13.23 Total 17.95
317892 Total: 17.95
VAR1111 - Vargas, Ruben Total: 17.95
VMIS8011 - Venmill Industries
317893 11/15/2023
AP-Check Detail (11/7/2023 - 2:12 PM) Page 42
7 - 58
Check Number Check Date Amount
Inv 18447
Line Item Date Line Item Description
10/17/2023 2 VMI-Combo kits, 2 platen pads 247.00
Inv 18447 Total 247.00
317893 Total: 247.00
VMIS8011 - Venmill Industries Total: 247.00
VERW6711 - Verizon Wireless
317894 11/15/2023
Inv 9947105892
Line Item Date Line Item Description
10/17/2023 Fire Dept iPads - AN 842311063-00002 Service 9/18/23 - 10/17/23 752.08 Inv 9947105892 Total 752.08
317894 Total: 752.08
VERW6711 - Verizon Wireless Total: 752.08
STPHWNG - Wang, Stephen
317895 11/15/2023
Inv DI0923-02
Line Item Date Line Item Description
10/26/2023 Residential Rebate- Sustainability Division 300.00 Inv DI0923-02 Total 300.00
Inv DT0923-02
Line Item Date Line Item Description
10/26/2023 Residential Rebate- Sustainability Division 1,200.00 Inv DT0923-02 Total 1,200.00
Inv NT0923-01
Line Item Date Line Item Description
10/26/2023 Residential Rebate- Sustainability Division 200.00 Inv NT0923-01 Total 200.00
317895 Total: 1,700.00
STPHWNG - Wang, Stephen Total: 1,700.00
WES4152 - West Coast Arborists, Inc.

AP-Check Detail (11/7/2023 - 2:12 PM) Page 43
7 - 59
Check Number Check Date Amount
0 11/15/2023
Inv 205721
Line Item Date Line Item Description
09/30/2023 Citywide Urban Forestry Services - Consulting Services 1,445.00 Inv 205721 Total 1,445.00
Inv 205722
Line Item Date Line Item Description
09/30/2023 Citywide Urban Forestry Services - Tree Removal 3,870.00 Inv 205722 Total 3,870.00
Inv 205723
Line Item Date Line Item Description
09/30/2023 Citywide Urban Forestry Services - Park Maint. 2,700.00 Inv 205723 Total 2,700.00
Inv 205725
Line Item Date Line Item Description
09/30/2023 Citywide Urban Forestry Services - Grid Pruning 24,410.00 Inv 205725 Total 24,410.00
Inv 206281
Line Item Date Line Item Description
10/15/2023 Citywide Urban Forestry Services - Tree & Stump Removal 1,215.00 Inv 206281 Total 1,215.00
0 Total: 33,640.00
WES4152 - West Coast Arborists, Inc. Total: 33,640.00
WLHD8020 - Westlake Hardware
0 11/15/2023
Inv 14303969
Line Item Date Line Item Description
09/11/2023 Fire Department Supplies 125.62
Inv 14303969 Total 125.62
Inv 14304038
Line Item Date Line Item Description
09/28/2023 Fire Department Supplies 125.62
Inv 14304038 Total 125.62
AP-Check Detail (11/7/2023 - 2:12 PM) Page 44
7 - 60
Check Number Check Date Amount
Inv 14304046
Line Item Date Line Item Description
09/30/2022 Fire Department Supplies 41.84
Inv 14304046 Total 41.84
Inv 14304065
Line Item Date Line Item Description
10/05/2023 Fire Department Supplies 74.86
Inv 14304065 Total 74.86
Inv 14304119
Line Item Date Line Item Description
10/19/2023 40 lb. bags of salt for water treatment 3,354.80 Inv 14304119 Total 3,354.80
Inv 14304120
Line Item Date Line Item Description
10/25/2023 Water Production Supplies 28.69
Inv 14304120 Total 28.69
0 Total: 3,751.43
WLHD8020 - Westlake Hardware Total: 3,751.43
WTWI8032 - WhenToWork Inc.
317896 11/15/2023
Inv 40006974-301213
Line Item Date Line Item Description
10/19/2023 Annual subscription to online scheduling service 220.00 Inv 40006974-301213 Total 220.00
317896 Total: 220.00
WTWI8032 - WhenToWork Inc. Total: 220.00
PUFG8267 - Wong, Pauline Sam
0 11/15/2023
Inv AdultMoOct
Line Item Date Line Item Description
10/26/2023 Adult Monthly Line Dance - Contract Class Instructor 13.00 Inv AdultMoOct Total 13.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 45
7 - 61
Check Number Check Date Amount
Inv AdultWIOct
Line Item Date Line Item Description
10/26/2023 Adult Walk-In Line Dance - Contract Class Instructor 211.25 Inv AdultWIOct Total 211.25
Inv SeniorOctMo
Line Item Date Line Item Description
10/26/2023 Senior Monthly Line Dance - Contract Class Instructor 16.00 Inv SeniorOctMo Total 16.00
Inv SeniorOctWalkin
Line Item Date Line Item Description
10/26/2023 Senior Walk-In Line Dance - Contract Class Instructor 180.00 Inv SeniorOctWalkin Total 180.00
0 Total: 420.25
PUFG8267 - Wong, Pauline Sam Total: 420.25
CONYEE - Yee, Connie
0 11/15/2023
Inv FFOCT
Line Item Date Line Item Description
10/26/2023 Functional Fitness October Walk-In 224.00
Inv FFOCT Total 224.00
Inv FFOCT2730
Line Item Date Line Item Description
10/30/2023 Functional Fitness Oct 27 & 30-Contract Class Instructor 48.00 Inv FFOCT2730 Total 48.00
Inv HIITMOOCT
Line Item Date Line Item Description
10/26/2023 HIIT Monthly October-Contract Class Instructor 29.25 Inv HIITMOOCT Total 29.25
Inv HIITOCT28
Line Item Date Line Item Description
10/30/2023 HIIT Class Oct 28-Contract Class Instructor 19.50 Inv HIITOCT28 Total 19.50
Inv HIITWALKINOCT
Line Item Date Line Item Description
AP-Check Detail (11/7/2023 - 2:12 PM) Page 46
7 - 62
Check Number Check Date Amount
10/26/2023 HIIT Walk In October-Contract Class Instructor 312.00 Inv HIITWALKINOCT Total 312.00
0 Total: 632.75
CONYEE - Yee, Connie Total: 632.75
PTZM4011 - Zamora, Patrick
317897 11/15/2023
Inv 09/24-28/23
Line Item Date Line Item Description
10/26/2023 Legal Update Training Reimbursement for K9 Officer Zamora 998.38 Inv 09/24-28/23 Total 998.38
Inv 2034071
Line Item Date Line Item Description
10/25/2023 Fuel reimbursement for training 34.38
Inv 2034071 Total 34.38
Inv 2369071
Line Item Date Line Item Description
09/25/2023 Fuel reimbursement for training 41.39
Inv 2369071 Total 41.39
Inv 2440457
Line Item Date Line Item Description
09/28/2023 Fuel reimbursement for training 50.00
Inv 2440457 Total 50.00
Inv 9032447
Line Item Date Line Item Description
09/25/2023 Fuel reimbursement for training 20.00
Inv 9032447 Total 20.00
Inv 9052331
Line Item Date Line Item Description
09/27/2023 Fuel reimbursement for training 28.63
Inv 9052331 Total 28.63
Inv 9064560
Line Item Date Line Item Description
09/26/2023 Fuel reimbursement for training 75.00
AP-Check Detail (11/7/2023 - 2:12 PM) Page 47
7 - 63
Check Number Check Date Amount
Inv 9064560 Total 75.00
317897 Total: 1,247.78
PTZM4011 - Zamora, Patrick Total: 1,247.78
EZNI5440 - Zneimer, Evelyn
317898 11/15/2023
Inv 520351
Line Item Date Line Item Description
09/24/2023 Reimbursement - Cal Cities Parking 81.00
Inv 520351 Total 81.00
317898 Total: 81.00
EZNI5440 - Zneimer, Evelyn Total: 81.00
Total: 452,803.65
AP-Check Detail (11/7/2023 - 2:12 PM) Page 48
7 - 64
ATTACHMENT 4
Online Payments
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Date Vendor Amount Description
10/23/2023 UMPQUA Bank $29,210.12 Online Payment for September 2023 City Credit Card Expenses.
10/26/2023 Pitney Bowes $2,000.00 Re-load of Prepaid Postage Meter Funds at City Hall.
10/31/2023 So Cal Edison $121,525.12 Online Payment for Master Electric Account #11581.
11/7/2023 So Cal Gas $857.56
Online Payment for the City's
SoCal Gas Accounts (09/13/23-
10/13/23).

Total: $153,592.80
Online Payment Log
7 - 67
City of

SOUTH PASADENA
Date Description Amount
9/1/2023 SCAQMD FEES $703.14
9/1/2023 SCAQMD FEES $15.61
9/1/2023 HOBBY LOBBY ‐ Center Pieces for Senior Event $100.14 9/3/2023 TARGET ‐ Supplies for Senior Crafts $106.94
9/3/2023 COSTCO ‐ Breakfast with Santa Decorations $55.11 9/3/2023 VDARA ‐ CONDO HOTEL AD ‐ Springbrook Conference $509.19 9/3/2023 VDARA ‐ CONDO HOTEL AD ‐ Springbrook Conference $509.19 9/3/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $27.69 9/3/2023 SOUTHWEST ‐ Springbrook Conference Airfare $165.96 9/3/2023 SOUTHWEST ‐ Springbrook Conference Airfare $165.96 9/3/2023 SOUTHWEST ‐ Airfare for Primuth CalCities $352.96 9/3/2023 Southwest Airlines ‐ Change Fee for Librarian $9.95 9/4/2023 Netflix.com for Senior Center $15.49
9/4/2023 HOBBY LOBBY #724 ‐ Breakfast with Santa Decorations $99.13 9/6/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $12.92 9/6/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $7.60 9/6/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $33.21 9/6/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $14.80 9/6/2023 EXPEDIA ‐ Lodging for Police Officer K9 Training Event $1,943.64 9/7/2023 ALASKA AIR ‐ Police Officer Airfare for Conference $467.80 9/7/2023 ALASKA AIR ‐ Police Officer Airfare for Conference $467.80 9/7/2023 TARGET.COM $90.12
9/7/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $26.50 9/7/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $33.74 9/7/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $21.59 9/7/2023 STARTINFINITY.COM ‐ Infinity Training Upgrade $1,499.00 9/7/2023 CALPERS CVENT ‐ CalPERS Educational Forum $499.00 9/7/2023 SHAKERS PASADENA ‐ City Council Meeting Dinner 09/06/2023 $255.20 9/8/2023 Gus's BBQ ‐ South Pasadena ‐ SGV Economic Partnership Lunch $71.30 9/8/2023 VDARA ‐ CONDO HOTEL ‐ Springbrook Conference $509.19 9/8/2023 Eco‐Quality Analysis $685.00
9/8/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $23.50 9/8/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $23.03 9/8/2023 CalCities LA Division Luncheon (Binns, Chaparyan, Megerdichian) $225.00 9/8/2023 SOUTHWEST ‐ Springbrook Conference Airfare $131.94 9/8/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $29.99 9/8/2023 CSMFO ‐ Finance Staff Training $150.00
9/8/2023 CSMFO ‐ Job Posting for Finance Manager Position $275.00 9/8/2023 CalCities LA Division Luncheon (Primuth, Zneimer, Braun) $225.00 9/10/2023 Tesla ‐ Automobile & Truck Dealer ‐ New & Used $275.00 9/10/2023 CONSTANTCONTACT.COM ‐ Continuity/Subscription Merchants $232.00 9/10/2023 ICMA ONLINE ‐ Job Posting for Finance Manager Position $75.00 9/10/2023 MIKE AND ANNES INC ‐ Deputy City Clerk Rater Lunch $150.00 9/10/2023 ZOOM.US for Community Development $17.19
9/10/2023 WALMART.COM ‐ Camp Med Supplies $37.50
9/10/2023 WALMART.COM ‐ Camp Med Supplies $33.96
9/10/2023 GOVERNMENT FINANCE OFFIC ‐ Job Posting for Finance Manager Position $150.00 9/10/2023 LA COUNTY POLICE CANINE ASSOCIATION ‐ Advance K9 Seminar $400.00 9/10/2023 GOTPRINT.COM ‐ Printing of Library Hours Bookmarks $176.97 9/11/2023 WORDPRESS ‐ Billing for City Hall Scoop Domain $115.00 9/11/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $22.56 9/11/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $29.36 9/12/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $17.48 9/12/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $30.55 July 2022 Credit Card Expense Summary
Page
7 - 68
1 of 4
City of

SOUTH PASADENA
9/12/2023 CalCities Reception Annual Conference $75.00
9/12/2023 CalCities Reception Annual Conference $75.00
9/12/2023 CalCities Reception Annual Conference $75.00
9/12/2023 CalCities Reception Annual Conference $75.00
9/12/2023 CalCities Reception Annual Conference $75.00
9/12/2023 CalCities Reception Annual Conference $75.00
9/13/2023 FEDEX ‐ Refund ‐$33.08
9/13/2023 FEDEX ‐ Shipping of Former Employee Belongings $13.87 9/13/2023 CalCities Reception Annual Conference $75.00
9/13/2023 OC SHERIFFS DEPT KATELLA ‐ Traffic Collision Investigation Training $350.00 9/13/2023 COSTCO ‐ Snacks for Senior Center Healthy Aging Fair $112.41 9/14/2023 FEDEX ‐ Purchase of Box $33.08
9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $53.13 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $32.12 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $21.61 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $29.75 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $5.88 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.25 9/14/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.31 9/14/2023 LA MONARCA BAKERY ‐ Refreshments for Community Listening Session $55.59 9/14/2023 THE HOME DEPOT #6610 ‐ Halloween Decorations $416.75 9/14/2023 THE HOME DEPOT #6610 ‐ Senior Center Halloween Supplies $416.75 9/14/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $30.07 9/14/2023 EZ CATER SUBWAY ‐ Lunch for Senior Health Fairs $874.00 9/14/2023 BEE REMOVERS ‐ Humane Bee Removal $545.00
9/15/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $17.86 9/15/2023 MIKE AND ANNES INC ‐ Eating Places Restaurants $88.97 9/15/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $14.10 9/15/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $4.07 9/15/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $15.30 9/15/2023 USPS ‐ Overnight of Tesla Payment $28.75
9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $40.86 9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.17 9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.19 9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.22 9/17/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $21.46 9/17/2023 WESTLAKE ACE S. PASADENA ‐ Camp Med Program Supplies $135.13 9/17/2023 WESTLAKE ACE S. PASADENA ‐ Halloween Decorations $55.09 9/17/2023 Gus's BBQ ‐ South Pasadena ‐ Arroyo Verdugo Cities Legislation Meeting $229.23 9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $57.01 9/17/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $0.15 9/17/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $5.40 9/17/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $28.46 9/17/2023 EL SERENO TIRE SHOP ‐ Tires for Transit $296.46 9/17/2023 O'REILLY AUTO PARTS 3213 ‐ Transit Supplies $18.60 9/18/2023 GALES RESTAURANT ‐ Working Lunch for CM Office $75.94 9/19/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $31.12 9/19/2023 Disney PLUS ‐ Subscription for Camp Med $109.99 9/19/2023 CALACT ‐ Conference for Transit $750.00
9/20/2023 Gus's BBQ ‐ South Pasadena ‐ Library Staff Appreciation Event $127.04 9/20/2023 SOUTHWEST ‐ ICMA Conference Airfare $137.99
9/20/2023 HABIT S PASADENA 322 ‐ City Council Meeting Refreshments 09/18/2023 $137.20 9/20/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $65.55 9/20/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $50.03 9/20/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $25.07 9/20/2023 SPIRIT AIRLINES ‐ Fire Department ‐ Flight for Papadakis Recertification Training $420.78 9/20/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $23.50 9/20/2023 SP TESMANIAN ‐ Automotive Parts Accessories ‐ Floormats for Tesla $157.67 9/20/2023 PANERA BREAD ‐ Housing Working Lunch $187.46
9/21/2023 PAVILIONS #2228 ‐ Grocery Stores Supermarkets $28.72 9/21/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $24.44 Page
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of 4
9/21/2023 CalCities Reception Annual Conference $75.00
9/21/2023 CAFE X2O SOUTH PASADENA ‐ Children's Services Librarian Rater Lunch $18.79 9/21/2023 FIORE MARKET CAFE ‐ Children's Services Librarian Rater Lunch $37.08 9/21/2023 AMAZON ‐ Code Enforcement Vehicle Battery Jump Starter Kit $99.21 9/21/2023 UBER TRIP ‐ ICMA Conference $31.18
9/21/2023 LYFT RIDE ‐ CalCities Conference Transportation $3.00 9/21/2023 LYFT RIDE ‐ CalCities Conference Transportation $14.00 9/22/2023 KRISPY KREME #910 ‐ Refreshments for Employee Training $56.47 9/22/2023 ESQUIRE GRILLE SMF ‐ CalCities Annual Conference Lunch $30.41 9/22/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $56.64 9/22/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $61.51 9/22/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $19.27 9/22/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $13.63 9/22/2023 WINCHELL'S DONUTS #9102A ‐ Express Payment Services (Fast Food) $56.96 9/22/2023 BOB HOPE AIRPORT ‐ Parking $34.00
9/22/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $32.31 9/24/2023 WESTLAKE ACE S. PASADENA ‐ Return ‐$110.24
9/24/2023 HYATT REGENCY SACRAMENTO ‐ CalCities Conference for Chaparyan $499.64 9/24/2023 HYATT REGENCY SACRAMENTO ‐ CalCities Conference for Megerdichian $499.64 9/24/2023 HYATT REGENCY SACRAMENTO ‐ CalCities Conference for Binns $499.64 9/24/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $58.28 9/24/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $18.13 9/24/2023 SOUTHWEST ‐ CalCities Conference Airfare $137.99 9/24/2023 SOUTHWEST ‐ CalCities Conference Airfare $137.99 9/24/2023 HYATT REGENCY SACRAMENTO ‐ CalCities Conference Lunch $284.83 9/24/2023 PAVILIONS #2228 ‐ Camp Med Snacks $31.61
9/24/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $43.32 9/24/2023 SOUTHWEST ‐ CalCities Conference Airfare $157.99 9/24/2023 SOUTHWEST ‐ CalCities Conference Airfare $157.99 9/24/2023 LYFT RIDE ‐ CalCities Conference Transportation $32.72 9/25/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $31.11 9/25/2023 SHERATON ‐ Sheraton $500.10
9/25/2023 SHERATON ‐ Sheraton $500.10
9/25/2023 SHERATON ‐ Sheraton $500.10
9/26/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $19.89 9/26/2023 FIORE MARKET CAFE‐ HR Management Assistant Rater Lunch $58.98 9/27/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $47.76 9/27/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $1.20 9/27/2023 CALIFORNIA PEACE OFFICERS ASSOCIATION ‐ Copwest 2023 Expo Tuesday $25.00 9/27/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $8.84 9/27/2023 CAFE X2O SOUTH PASADENA ‐ Tenant Protection Community Meeting $160.96 9/27/2023 CAFE X2O SOUTH PASADENA ‐ Tenant Protection Community Meeting $170.89 9/27/2023 ICMA $65.70
9/28/2023 CONTAINERSTORE.COM ‐ DVD Storage Containers $149.85 9/28/2023 AMIGOSLIBRA ‐ Course Fee for Librarian Olivia Radbill $135.00 9/28/2023 AMIGOSLIBRA ‐ Course Fee for Librarian Alexis Mendoza $135.00 9/28/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $34.65 9/28/2023 PORTO'S BAKERY ‐ Public Works All Hands Meeting Expense $100.55 9/28/2023 CANOE HOUSE ‐ Accounting Technician Rater Lunch $81.88 9/28/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Transit $49.04 9/28/2023 PASADENA ‐ SO CAL BASE ‐ CNG Fuel for Motor Officers $45.91 9/28/2023 GFOA ‐ Interactive LMS Virtual Training $85.00 9/28/2023 GFOA ‐ Membership for J. Downs $135.00
9/28/2023 GFOA ‐ Membership for H. Tran $170.00
9/28/2023 ICMA $135.00
9/28/2023 IACP ‐ Membership Organizations Registration for Chief Solinsky $600.00 9/28/2023 TOMATO PIE PIZZA JOINT ‐ City Council Meeting Dinner $290.69 9/29/2023 TRADER JOE'S #116 ‐ Flower Arrangement Class Supplies $33.01 9/29/2023 TRADER JOE'S #116 ‐ Flower Arrangement Class Supplies $16.50 9/29/2023 TRADER JOE'S #116 ‐ Flower Arrangement Class Supplies $34.10 9/29/2023 AUSTIN MARRIOTT DOWNTOWN ‐ ICMA Hotel $2,039.42 Page
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of 4
9/29/2023 HABIT S PASADENA 322 ‐ City Council Meeting Refreshments 09/27/2023 $49.30 9/29/2023 LA QUINTA INN HAYWARD ‐ Library Director Conference $114.57 9/29/2023 LA QUINTA INN HAYWARD ‐ Library Director Conference $100.00 9/29/2023 Tesla Inc Supercharger ‐ Electric Vehicle Charging $18.36 9/29/2023 CHEVRON 0308292 ‐ Fuel for Motor Officers $33.44 9/29/2023 SMART AND FINAL 321 ‐ Flower Arrangement Class Supplies $30.86 9/29/2023 BROWN AND CALDWELL ‐ Job Advertisement $200.00 Total: $29,210.12
Page
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ATTACHMENT 5
Prepaid &Warrant Voids
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Accounts Payable
ealvarez
Printed: 10/24/2023 - 5:14PM
User:

Void Check Proof List
Batch: 00007.10.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: MAC7777 Anthea Macdonald
Check No: 317646 Check Date: 10/18/2023
140.40 ScottCoutDanceS09/28/2023 Contract Class Instructor payment Scottish Country Dance (SEP) No 0 101-8030-8032-8267-000
Check Total: 140.40
Vendor Total: 140.40
Report Total: 140.40
AP-Void Check Proof List (10/24/2023 - 5:14 PM) Page 1
7 - 75
Accounts Payable
ealvarez
Printed: 10/24/2023 - 4:39PM
User:

Void Check Proof List
Batch: 00006.10.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CRPC7000 Carlos Pech
Check No: 309550 Check Date: 01/15/2020

41.06 11.25.19 11/25/2019 Reimb. Training Class Ofcr. Pech No 0 101-4010-4011-8210-000
Check Total: 41.06
Check No: 311774 Check Date: 12/16/2020

36.23 11.12.2020 12/07/2020 Training Class Reimb. November 12th 2020 No 0 101-4010-4011-8210-000
Check Total: 36.23
Vendor Total: 77.29
Report Total: 77.29
AP-Void Check Proof List (10/24/2023 - 4:39 PM) Page 1
7 - 76
Accounts Payable
ealvarez
Printed: 10/24/2023 - 3:41PM
User:

Void Check Proof List
Batch: 00003.10.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: MARLJN Mario Lujan
Check No: 315292 Check Date: 10/19/2022
140.00 124869 09/19/2002 Class cancellation refund due to low enrollment. No 0 101-0000-0000-5270-002
Check Total: 140.00
Vendor Total: 140.00
Report Total: 140.00
AP-Void Check Proof List (10/24/2023 - 3:41 PM) Page 1
7 - 77
Accounts Payable
ealvarez
Printed: 10/24/2023 - 4:15PM
User:

Void Check Proof List
Batch: 00005.10.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: TYCSTM T.Y. Custom Design Inc.

Check No: 317029 Check Date: 07/19/2023
943.09 I-3440 05/15/2023 City of South Pasadena Seal Pins & Die-Fee No 0 101-2010-2011-8020-000
Check Total: 943.09
Vendor Total: 943.09
Report Total: 943.09
AP-Void Check Proof List (10/24/2023 - 4:15 PM) Page 1
7 - 78
Accounts Payable
ealvarez
Printed: 10/24/2023 - 3:45PM
User:

Void Check Proof List
Batch: 00004.10.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: DANG5011 Dangra Inc.

Check No: 317610 Check Date: 10/18/2023
1,520.96 S1531339.001 09/28/2023 Blue Street Reflectors for Fire Hydrants No 0 500-6010-6710-8020-000
Check Total: 1,520.96
Vendor Total: 1,520.96
Report Total: 1,520.96
AP-Void Check Proof List (10/24/2023 - 3:45 PM) Page 1
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ATTACHMENT 6
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 10/27/2023 Regular
Checks $ 1,803.80
Direct Deposits $ 528,432.35
IRS Payments $ 102,688.62
EDD - State of CA $ 32,119.51
PERS Pension $ 136,172.40
Deferred Comp $ 28,917.62
PERS Health $ -
Subtotal: $ 830,134.30
Payroll Date: 10/28/2023 Off-Cycle
Checks $ -
Direct Deposits $ 1,181.06
IRS Payments $ 127.03
EDD - State of CA $ 27.10
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 1,335.19
Grand Total: $ 831,469.49
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8 8 - 1
,,,
City Council
Agenda Report
DATE: November 15, 2023 FROM: Armine Chaparyan, City Manager ITEM NO.

PREPARED BY: Angelica Frausto-Lupo, Community Development Director Leah Demarest, Senior Planner for Housing Programs
SUBJECT: Second Reading and Adoption of an Ordinance of the City Council of the City of South Pasadena, California Amending Article X ("Just Cause for Eviction") of Title 17 ("Health and Sanitation") of the South Pasadena Municipal Code
Recommendation
It is recommended that the City Council consider the adoption of an ordinance amending Article X ("Just Cause for Eviction") to Title 17 ("Health and Sanitation") of the South Pasadena Municipal Code.

Executive Summary
The purpose of the proposed ordinance is to address the issue of substantial remodel evictions. At the City Council Meeting on November 1, 2023, the City Council approved the introduction and first reading of a proposed just cause for eviction ordinance amending the City's Just Cause provisions.

Background
On January 2021, the City Council adopted Ordinance No. 2351, which added Article X, titled "Just Cause for Eviction," to Chapter 17 of the South Pasadena Municipal Code.

The City Council found this ordinance to be more protective than the state Tenant Protection Act of 2019 (commonly known as "AB 1482"), as it established additional requirements for an owner to terminate a tenancy due to the no-fault just cause of the owner's intent to substantially remodel.

On April 19, 2023, the City Council received public comments from concerned community members and affected tenants about substantial remodel evictions. In response to the comments received, the City Council unanimously voted at the April 19th City Council Meeting to direct staff to review the City's Just Cause provisions and return with an analysis of how they may be strengthened to further address concerns about substantial remodel evictions.

Second Reading and Adoption of Just Cause for Eviction Ordinance November 15, 2023

Page 2 of 4 ends

At the City Council Meeting on May 17, 2023, the City Council voted unanimously to adopt an Urgency Ordinance establishing a 45-day moratorium on no-fault just cause terminations of tenancy and to form an Ad Hoc Committee consisting of Mayor Primuth and Councilmember Donovan to participate in developing the ordinance.

At the City Council Meeting on June 13, 2023, staff presented a draft ordinance amending Just Cause provisions to address the specific issue of substantial remodel evictions. The City Council directed staff to further study the matter and specifically requested that staff explore the creation of a mediation program, consider the addition of a sunset clause in a revised ordinance, and analyze the economic impact of a revised ordinance.

At the City Council Meeting on June 28, 2023, the City Council extended the moratorium on terminations of tenancy for no-fault just cause, as defined in South Pasadena Municipal Code section 17.106(b)(2), to provide time to City staff to study the issue of terminations of tenancy for substantial remodels. The moratorium is set to expire on December 28, 2023. In the months since, staff has conducted additional community outreach to both tenants and landlords, research and analysis, and has worked with the City Council Ad Hoc Committee to prepare amended Just Cause provisions for the City Council’s consideration.

At the City Council Meeting on November 1, 2023, staff presented a proposed ordinance containing the following amendments to the City’s Just Cause provisions (Section 17.106 of South Pasadena Municipal Code):

1. Removal of “substantially remodel” as a “no-fault just cause,” as defined in South Pasadena Municipal Code section 17.106(b)(2), for terminating a tenancy. (See, New Section 17.111(a)). Retain “intent to demolish the residential real property” as a “no-fault just cause.” (See, New Section 17.108(d))

2. Addition of a “Tenant Protections During Temporary Untenantable Conditions Resulting from Necessary and Substantial Repairs” section. (See, New Section

17.111). This new section will:
a. Provide a definition of “Necessary and Substantial Repairs;” b. State that “Necessary and Substantial Repairs” are not a valid basis for a “no-fault just cause” termination of a tenancy;
c. Establish requirements for a landlord to mitigate temporary untenantable conditions resulting from Necessary and Substantial Repairs, including provision of temporary relocation assistance; and
d. Establish a tenant’s option to voluntarily terminate tenancy under specified circumstances pursuant to a tenant buyout agreement.

3. Addition of a “Tenant Buyout Agreements” section. This new section will set forth provisions to ensure the protection of tenants in the negotiation and execution of a proposed buyout agreement.

The provisions of current Section 17.106 have also been reorganized with additional headings and section numbers to break up the text so that the ordinance is easier to read 8 - 2
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and follow. Last, a new section (Section 17.116) was added to allow the City Manager to adopt administrative procedures, regulations, and guidelines for the implementation of the provisions. This is typical in cities where tenant protection ordinances have been adopted.

The City Council unanimously approved the introduction and first reading of the proposed ordinance with the following minor corrections that were noted in staff’s presentation:

1. On page 3 of 11 in Section 17.108(c)(2): Change “clause (i)” to “clause (1).

2. On page 7 of 11 and page 8 of 11 in Section 17.112: Change “subsection b,” “Requirement for Buyout Agreements” to “subsection c” and re-letter the subsequent subsections accordingly.

3. On page 8 of 11 in Section 17.112(f) (as revised per the above): Change “along with proof of service to the tenant of the disclosure notice” to “along with proof of service to the tenant of the buyout agreement.”
The City Council also indicated that they would like a review of the ordinance three months after it takes effect.

Analysis
Strengthening Local Substantial Remodel Provisions
In the 2021-2029 Housing Element, the City commits to the expansion of tenant protections, making the following statement:

South Pasadena renters are important members of the community and make up about 53.5% of the city’s population. The City’s efforts to advance housing that is affordable to people of all income levels must include not only longer-term strategies like facilitating housing production, but also policies and programs that help South Pasadena’s existing renters remain in (or return to) their homes and their broader community.

The City has the authority under Civil Code Section 1946.2(g)(1)(B) to adopt a local ordinance regulating just cause evictions, as long as findings are made that the ordinance is consistent with the terms of AB 1482 and that the provisions of the local ordinance are more protective than AB 1482 in (i) limiting the reasons for just cause eviction, (ii) requiring higher relocation assistance amounts, or (iii) imposing additional tenant protections not prohibited by other provisions of law. These findings are included in Section 1 of the proposed ordinance.

Over the last few months, staff has carried out several community engagement efforts to gather input from South Pasadena renters, rental property owners, and interested community members about potential changes to the City’s Just Cause provisions on substantial remodel evictions. Such efforts included the following:
• Rental property owner survey (92 responses)
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• Renter survey (184 responses)
• Individual staff meetings with renters (23) and property owners (13) • Rental property owner focus group (8 participants)
• Renter focus group (9 participants)
• Hybrid (in-person and virtual) community meeting (about 45 attendees) The proposed ordinance addresses input from tenants and rental property owners and achieves the City Council’s direction to develop an ordinance that addresses the issue of substantial remodel evictions in South Pasadena.

Fiscal Impact
The adoption of an ordinance will have a minimal fiscal impact in terms of staff time to develop informational content on the City’s website and to field any questions from members of the public.

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan priority 5, Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.

Commission Review and Recommendation
This item was not reviewed by a commission or board.

Attachments:

1. Proposed Ordinance
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ATTACHMENT
Proposed Ordinance
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ORDINANCE NO. 23XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE X
(“JUST CAUSE FOR EVICTION”) OF TITLE 17 (“HEALTH
AND SANITATION”) OF THE SOUTH PASADENA

MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

Section 1. Findings. In accordance with California Civil Code Section 1946.2(g)(1)(B), the City Council finds that the provisions of this just cause eviction provisions set forth in this Ordinance are more protective than those required under the Tenant Protection Act of 2019, Assembly Bill 1482 (“AB 1482”), in that the protections set forth under this Ordinance are consistent with the just cause eviction provisions under AB 1482 and this Ordinance limits the reasons for termination of a residential tenancy and provides additional tenant protections that are not prohibited by any other provision of law.

Section 2. Code Amendment. Article X (“Just Cause for Eviction”) of Title 17 (“Health and Sanitation”) of the South Pasadena Municipal Code is hereby amended in its entirety to read as follows:
“17.106 Termination of Tenancy and Applicability. Notwithstanding any other law, if a tenant has continuously and lawfully occupied a residential real property for 12 months, the owner of the residential real property shall not terminate the tenancy without just cause, which shall be stated in the written notice to terminate tenancy, as described in Section 17.109(b) below. For purposes of this Article X, “just cause” includes either “at-fault just cause” or “no-fault just cause” as defined in Section 17.107 and Section 17.108.

If any additional adult tenant has been added to the lease before an existing tenant had continuously and lawfully occupied the residential real property for 24 months, then this subdivision shall only apply if either of the following are satisfied: (1) All of the tenants have continuously and lawfully occupied the residential real property for 12 months or more. (2) At least one tenant of multiple tenants has continuously and lawfully occupied the residential real property for 24 months or more.

17.107 At-Fault Just Cause.

For purposes of this Article, “at-fault just cause” includes any of the following:
(a) Default in the payment of rent.
(b) A breach of a material term of the lease, as described in paragraph (3) of Section 1161 of the California Code of Civil Procedure, including, but not limited to, 8 - 7
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violation of a provision of the lease after being issued a written notice to correct the violation.
(c) Maintaining, committing, or permitting the maintenance or commission of a nuisance as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure.
(d) Committing waste as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure.
(e) Criminal activity by the tenant on the residential real property, including any common areas, or any criminal activity or criminal threat, as defined in subdivision (a) of Section 422 of the California Penal Code, on or off the residential real property, that is directed at any owner or agent of the owner of the residential real property. (f) Assigning or subletting the premises in violation of the tenant’s lease, as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure. (g) The tenant’s refusal to allow the owner to enter the residential real property as authorized by Sections 1101.5 and 1954 of the California Civil Code, and Sections 13113.7 and 17926.1 of the California Health and Safety Code. (h) Using the premises for an unlawful purpose as described in paragraph (4) of Section 1161 of the California Code of Civil Procedure. (i) The employee, agent, or licensee’s failure to vacate after being terminated as an employee, agent, or a licensee, as described in paragraph (1) of Section 1161 of the California Code of Civil Procedure.
(j) When the tenant fails to deliver possession of the residential real property after providing the owner written notice as provided in California Civil Code section 1946 of the tenant’s intention to terminate the hiring of the real property, or makes a written offer to surrender that is accepted in writing by the landlord, but fails to deliver possession at the time specified in that written notice as described in paragraph (5) of Section 1161 of the California Code of Civil Procedure.

17.108 No-Fault Just Cause.

For purposes of this Article, “no-fault just cause” includes any of the following:
(a) Intent to occupy the residential real property by the owner or the owner’s spouse, domestic partner, children, grandchildren, parents, or grandparents. (b) Withdrawal of the residential real property from the rental market. (c) (1) The owner complying with any of the following:
(A) An order issued by a government agency that red tags the residential real property or a rental unit on such property that necessitates vacating the property or unit or a court order relating to habitability that necessitates vacating the residential real property or a rental unit on such property. 8 - 8
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(B) An order issued by a court to vacate the residential real property.
(C) A local ordinance that necessitates vacating the residential real property.
(2) If it is determined by any government agency or court that the tenant is at fault for the condition or conditions triggering the order or need to vacate under clause (1), the tenant shall not be entitled to relocation assistance as outlined in Section 17.110.
(d) Intent to demolish the residential real property.

17.109 Just Cause Curable Lease Violation.

Before an owner of residential real property issues a notice to terminate a tenancy for just cause that is a curable lease violation, the owner shall first give notice of the violation to the tenant with an opportunity to cure the violation pursuant to paragraph (3) of Section 1161 of the California Code of Civil Procedure. If the violation is not cured within the time period set forth in the notice, a three-day notice to quit without an opportunity to cure may thereafter be served to terminate the tenancy.

17.110 No-Fault Just Cause Tenant Relocation Assistance. (a) (1) For a tenancy for which just cause is required to terminate the tenancy under this Article, if an owner of residential real property issues a termination notice based on a “no-fault just cause” described in Section 17.108, the owner shall, regardless of the tenant’s income, at the owner’s option, do one of the following:
(A) Assist the tenant to relocate by providing a direct payment to the tenant as described in paragraph (3) herein.
(B) Waive in writing the payment of rent for the final month of the tenancy, prior to the rent becoming due.
(2) If an owner issues a notice to terminate a tenancy for “no-fault just cause”, the owner shall notify the tenant of the tenant’s right to relocation assistance or rent waiver pursuant to this section. If the owner elects to waive the rent for the final month of the tenancy as provided herein, the notice shall state the amount of rent waived and that no rent is due for the final month of the tenancy. (3) (A) The amount of relocation assistance or rent waiver shall be equal to one month of the tenant’s rent that was in effect when the owner issued the notice to terminate the tenancy. Any relocation assistance shall be provided within 15 calendar days of service of the notice.
(B) If a tenant fails to vacate after the expiration of the notice to terminate the tenancy, the actual amount of any relocation assistance or rent waiver provided pursuant to this subdivision shall be recoverable as damages in an action to recover possession.
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(C) The relocation assistance or rent waiver required by this subdivision shall be credited against any other relocation assistance required by any other law. (4) An owner’s failure to strictly comply with this subdivision shall render the notice of termination void.

17.111 Tenant Protections for Necessary and Substantial Repairs. (a) Necessary and Substantial Repairs (“Necessary and Substantial Repairs”) shall not be a valid basis for a “no-fault just cause” termination of tenancy under Section 17.108 of this Article. Necessary and Substantial Repairs include an owner’s undertaking in good faith of substantial repairs that are necessary to bring the residential real property and/or rental unit into compliance with housing, health, building or other applicable codes and laws and/or codes and laws affecting the health and safety of tenants of the building; replacement or substantial modification of any structural, electrical, plumbing or mechanical system that requires a permit from a governmental agency; and the abatement of hazardous materials, including leadbased paint, mold or asbestos, in accordance with federal, state and local laws.

Necessary and Substantial Repairs do not include cosmetic improvements. (1) If the Necessary and Substantial Repairs result in untenantable conditions in the residential real property that require the tenant to temporarily vacate, the owner shall provide the tenant with relocation benefits as set forth in paragraph (5) herein. Untenantable conditions include the conditions described in California Civil Code Section 1941.1 and any other condition that renders the residential real property in violation of health, safety, and habitability codes and laws, including exposure of the tenant to toxic or hazardous materials including, but not limited to, lead-based paint and asbestos or any other condition that makes the rental unit incapable of being safely occupied.
(2) The owner shall not commence Necessary and Substantial Repairs unless the owner has obtained all necessary building permits from the City of South Pasadena and has provided written notice to the tenant that includes the tenant’s right to temporary relocation benefits pursuant to this section; a description of the repairs to be completed, the expected duration of the repairs, the expected duration of the temporary untenantable conditions, and mitigation measures to be taken; and a copy of the permits necessary to undertake the repairs. Notice shall be provided in the primary language of the tenant. If the abatement of hazardous materials does not require any permit, the owner shall provide with the written notice a copy of the signed contract with the contractor hired by the owner to complete the substantial remodel, that reasonably details the work that will be undertaken to abate the hazardous materials. Written notice should be provided to the tenant at least thirty (30) days prior to commencement of the Necessary and Substantial Repairs. If the Necessary and Substantial Repairs are in response to an emergency, then written notice shall be provided to the tenant as soon as practicable i and in no event less than 24 hours prior.
(3) The owner shall mitigate untenantable conditions resulting from Necessary and Substantial Repairs either through actions to ensure that the tenant can safely remain in their rental unit as set forth in paragraph (4) below or by providing relocation benefits as set forth in paragraph (5) below. These two mitigation measures 8 - 10
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should not be regarded as mutually exclusive but rather as complementary approaches that might be appropriate to different stages of the Necessary and Substantial Repairs.
(4) In order to mitigate temporary untenantable conditions, if the tenant remains in their rental unit and in accordance with paragraph (3), the owner shall:
(A) Provide mitigation measures that will meet the standards set forth in applicable housing, health, building and safety laws, unless temporary relocation benefits are provided;
(B) Provide the tenant with notice of the scheduled construction hours;
(C) Provide for protection of tenant's personal property during construction;
(D) Provide for reasonable alternative parking for a tenant otherwise entitled to parking;
(E) Provide for protection of tenants to exposure at any time to toxic or hazardous materials including, but not limited to, lead-based paint and asbestos;
(F) Take reasonable steps to prevent the disruption of major systems during construction;
(G) Take reasonable steps to limit noise and dust within the unit from construction;
(H) Provide for the safe storage of construction equipment and materials;
(I) Provide for the safe ingress and egress of tenant and tenant's guests;
(J) Conform to permitted construction hours under this code or project permits; and
(K) Post a notification to tenants 30 days prior to commencement of Necessary and Substantial Repair activities in an easily observable location at or near tenant entrances, which notice shall state the expected duration of the construction work and briefly describe the nature of the work and mitigation measures to be taken, and shall remain posted throughout the course of construction. Such notice shall be in the primary language(s) of all tenants of the residential real property.

If the Necessary and Substantial Repairs are in response to an emergency, then written notice shall be provided to the tenant as soon as practicable and in no event less than 24 hours prior.
(5) When the Necessary and Substantial Repairs necessitate that the tenant temporarily vacate the rental unit as described in paragraphs (1) and (3), the 8 - 11
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owner shall provide the tenant with the following temporary relocation benefits during the temporary displacement period:
(A) Owner shall advance to the tenant at the time that they vacate, based on a reasonable estimate of the displacement duration, and every 15 days thereafter as needed:
(i) A per-diem payment in an amount based on a daily rate equal to two (2) times the daily pro-rata portion of the rental rate of the tenant’s rental unit plus an amount based on the most recent Federal General Services Administration per-diem rates for Los Angeles County for meals and incidentals per tenant or occupant who is 12 years of age or older and is listed on the most current lease agreement.
(B) Owner shall have the option, in lieu of providing relocation assistance in accordance with paragraph (A), of providing the tenant with comparable housing owned by the owner within the same building or in another building owned by Owner at any time during the period of displacement, subject to the following:
(i) If the owner provides comparable housing at any time during the period of displacement, the tenant shall be entitled to remain at the same comparable housing during the period of displacement.
(C) Owner shall pay the actual costs of moving and storage if tenant is required to remove personal property from the rental unit. Owner may provide a storage facility within a five (5) mile radius of tenant’s rental unit. (D) The displacement and relocation of a tenant pursuant to this paragraph (5) shall not terminate the tenancy of the displaced tenant. The displaced tenant shall have the right to reoccupy his/her/their rental unit upon the completion of the Substantial and Necessary Repairs necessitating the tenant to temporarily vacate the rental unit.
(b) Option to voluntarily terminate tenancy.
(1) If the temporary untenantable conditions of a rental unit are projected to persist for thirty (30) days or more, the tenant of the rental unit shall have the option to voluntarily terminate the tenancy pursuant to a tenant buyout agreement in accordance with the provisions of section 17.112 below, and the return of any security deposit that cannot be retained by the owner under applicable law. (2) If the temporary untenantable conditions of a rental unit continue for 30 days longer than the projected completion date of the work, as set forth in the written notice to tenant required by Section 17.111(a)(2), the tenant’s option to voluntarily terminate the tenancy pursuant to a tenant buyout agreement in accordance with the provisions of section 17.112 below shall be renewed.

17.112 Tenant Buyout Agreements.
(a) Notice of Buyout Agreement. At the time Owner provides notice to the tenant of the commencement of the Necessary and Substantial Repairs as set forth in 8 - 12
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Section 17.111(a)(2), Owner shall provide notice of tenant’s option to voluntarily terminate their tenancy pursuant to a tenant buyout agreement. The notice shall be in the form approved by the Housing Division and Owner shall include the exact manner in which owner should be contacted by tenant in order to receive a buyout agreement.

Notice shall be provided in the primary language of the tenant. (b) Owner's Disclosure Prior to Buyout Offer. At the same time a proposed buyout agreement is provided, the owner shall provide each tenant in the rental unit a written disclosure in the primary language of the tenant, on a form approved by the Housing Division, translated at the owner's expense, that shall include all of the following:
(1) A statement that the tenant has a right not to enter into buyout negotiations or a buyout agreement;
(2) A statement that the tenant may choose to consult with an attorney before entering into a buyout agreement;
(3) A statement that the tenant may rescind the buyout agreement for up to five (5) days after it is fully executed;
(4) A statement that the tenant may contact the Housing Division for information about other buyout agreements in the tenant's neighborhood and other relevant information;
(5) Any other information required by the Housing Division consistent with the purpose and provisions of this Section; and
(6) A space for each tenant to sign and write the date the owner provided the tenant with the disclosure notice.
(c) Requirement for Buyout Agreements. A buyout agreement that does not satisfy all the requirements of this Section shall be deemed void and of no force or effect. In such case, the owner shall be required to provide the tenant temporary relocation assistance as set forth in Section 17.111.
(1) The buyout agreement shall be in writing in the primary language of the tenant, translated at the owner's expense.
(2) The buyout agreement shall include the following statement in bold letters in at least 12-point in close proximity to the space reserved for the signature of the tenant:
(A) "You, the tenant, may cancel this buyout agreement in writing at any time on or before the fifth (5th) day after all parties have signed this buyout agreement."
(B) "You have a right not to enter into a buyout agreement." 8 - 13
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(C) "You may choose to consult with an attorney before signing this buyout agreement. The City of South Pasadena Housing Division may also have information about other buyout agreements in your neighborhood." (3) The owner shall specify in the buyout agreement the exact manner in which the tenant shall contact the landlord should the tenant decide to cancel or rescind the buyout agreement.
(d) The owner shall provide to the tenant a copy of the fully executed buyout agreement with proof of personal service within one day of owner’s receipt of the fully executed buyout agreement.
(e) Rescission of Buyout Agreement. A tenant shall have the right to rescind a buyout agreement for up to five (5) days after the fully executed buyout agreement with a proof of service is provided to the tenant. In order to rescind a Buyout Agreement, the tenant must hand-deliver, email, or send by certified mail, return receipt requested, as specified in the buyout agreement, a statement to the owner indicating that the tenant has rescinded the buyout agreement. Owner shall provide written notice to the Housing Division within ten (10) days if the tenant has rescinded the buyout agreement.
(f) Filing of Buyout Agreement and Disclosure Notice. The owner shall file with the Housing Division a copy of the executed buyout agreement and disclosure notice, along with proof of service to the tenant of the buyout agreement as required in this Section, within ten (10) days after the buyout agreement is executed by all parties.

17.113 Exemptions
(a) This Article X shall not apply to the following types of residential real properties or residential circumstances:
(1) Transient and tourist hotel occupancy as defined in subdivision (b) of Section 1940 of the California Civil Code.
(2) Housing accommodations in a nonprofit hospital, religious facility, extended care facility, licensed residential care facility for the elderly, as defined in Section 1569.2 of the California Health and Safety Code, or an adult residential facility, as defined in Chapter 6 of Division 6 of Title 22 of the Manual of Policies and Procedures published by the California State Department of Social Services. (3) Dormitories owned and operated by an institution of higher education or a kindergarten and grades 1 to 12, inclusive, school. (4) Housing accommodations in which the tenant shares bathroom or kitchen facilities with the owner who maintains their principal residence at the residential real property.
(5) Single-family owner-occupied residences, including a residence in which the owner-occupant rents or leases no more than two units or bedrooms, including, but not limited to, an accessory dwelling unit or a junior accessory dwelling unit.
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(6) A duplex in which the owner occupied one of the units as the owner’s principal place of residence at the beginning of the tenancy, so long as the owner continues in occupancy.
(7) Housing that has been issued a certificate of occupancy within the previous 15 years.
(8) Residential real property that is alienable separate from the title to any other dwelling unit, provided that both of the following apply:
(A) The owner is not any of the following:
(i) A real estate investment trust, as defined in Section 856 of the U.S. Internal Revenue Code.
(ii) A corporation.
(iii) A limited liability company in which at least one member is a corporation.
(B) The tenants have been provided written notice that the residential property is exempt from this section.
(9) Housing restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the California Health and Safety Code, or subject to an agreement that provides housing subsidies for affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the California Health and Safety Code or comparable federal statutes.

17.114 Notices Related to Existence of Provisions; Waiver and Remedies. (a) An owner of residential real property, with a tenancy existing prior to December 31, 2019, and subject to this section, shall provide written notice to the tenant as follows:
“South Pasadena law provides that after a tenant has continuously and lawfully occupied a property for 12 months or more, or at least one tenant of multiple tenants has continuously and lawfully occupied the property for 24 months or more, the landlord must provide a statement of cause in any notice to terminate a tenancy.”
The provision of the notice shall be subject to Section 1632 of the California Civil Code. (b) Any waiver of the rights under this section shall be void as contrary to public policy.
(c) An owner’s failure to strictly comply with this Article X shall render a notice of termination of a tenancy void and shall be an affirmative defense to an unlawful detainer action.
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17.115 Definitions.

For the purposes of this section, the following definitions shall apply:
(a) “Owner” and “residential real property” have the same meaning as those terms are defined in Section 1954.51 of the California Civil Code. (b) “Tenancy” means the lawful occupation of residential real property and includes a lease or sublease.

17.116 Administrative Regulations
To implement and enforce this Article X, the City Manager may adopt administrative procedures, regulations and guidelines consistent with the provisions of this Article X.

These administrative procedures, regulations and guidelines shall have the force and effect of law and may be relied upon by the parties to determine their rights and responsibilities under this Chapter. Such administrative procedures, regulations and guidelines shall be posted at City Hall or on the City’s website or made available by the City when so adopted.

Section 3. CEQA. The City Council hereby finds and determines that this ordinance is not subject to the requirements of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guideline section 15183 (“Action Consistent with General Plan and Zoning”); section 15378 (“No Project”), and section 15061(b)(3) (“No Significant Environmental Impact”).

Section 4. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held by a court of competent jurisdiction to be invalid, or otherwise not in force or effect, such decision shall not affect the validity, force, or effect, of the remaining portions of this ordinance. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or otherwise not in force or effect.

Section 5. Effective Date. This ordinance shall take effect thirty (30) days after its final passage and within fifteen (15) days after its passage, the City Clerk of the City of South Pasadena shall certify to the passage and adoption of this ordinance and to its approval by the Mayor and City Council and shall cause the same to be published in a newspaper in the manner required by law.

PASSED, APPROVED, and ADOPTED ON this 15th day of November, 2023.
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Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney (seal)
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 15th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Mark Perez, Deputy City Clerk
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City Council
Agenda Report
DATE: November 15, 2023 FROM: Armine Chaparyan, City Manager PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Approval of a Task Order with Annealta Group for Street Improvement Project, Construction, & Inspection Management for City's Improvement Projects
Recommendation
It is recommended that the City Council approve the Task Order under an existing Master On-Call Professional Services Agreement with Annealta Group to provide project management, construction management, and inspection management services for the City's street, sidewalk, curb and gutter, and related infrastructure improvement projects in the amount of $129,888.00, inclusive of $118,080.00 in fees and a 10% contingency of $11,808.00.

Background
The City's Public Works Department is responsible for developing and implementing the City's Capital Improvement Program (CIP), including improvements of the City's street pavement and associated concrete curb and gutter infrastructure. City Council recently awarded a street improvement construction contract, and additional construction contracts are planned for 2024. Project, construction, and inspection management professional services are needed to implement the street improvements.

Analysis
On July 27, 2022, the City Council authorized the approval of multiple Master Service Agreements with professional services consultants for Public Works related on-call assignments. Annealta Group is one of the consultants approved by the City Council, having submitted a proposal to provide program, project & grant management services, construction management and inspection services. Annealta is well qualified to complete the scope of work required. Annealta's scope of work, under this task order, includes providing project, construction, and inspection management professional services utilizing two dedicated staff, a Senior Project Manager and an Assistant Construction Manager.

The Master Service Agreements for each on-call consultant includes 'Task Order' exhibits that are executed based on the specific scope for each specific task or project.

To ensure that use of these on-call professional services follows City Council's adopted procurement policy, Task Orders above the City Manager’s spending authority, such as this item’s proposed work, are brought to Council for approval.

Fiscal Impact
Adequate funding for this project has been adopted in the FY 2023-2024 Budget under the Street Repairs CIP Project, with $3,886,103 appropriated to CIP Account No. 400- 9000-9203-9203-000. This account includes a $2,298,445 transfer from the Fund 104 Street Improvement Program Account. The recently awarded street improvement contract construction contract will encumber $1,270,500 of this $2,298,445, leaving $1,027,945 of Fund 104 project budget, from which this $129,888 task order will be sourced.

Environmental Analysis
Street resurfacing and repair for existing roadways is a negligible expansion, and is therefore exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities."
Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment
Task Order and Executed Master On-Call Professional Services Agreement with Annealta Group
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ATTACHMENT
Task Order and Executed Master On-Call Professional
Services Agreement with Annealta Group
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TASK ORDER NO. ANTLAGRP-002
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-107)
This Task Order No. ANTLAGRP-001 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and Annealta Group ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated September 28, 2022 by which the Consultant agreed to perform Program, Project & Grant Management Services, Construction Management Services, and Inspection Services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

Street Improvement Project, Construction, and Inspection Management Provide project management, construction management, and inspection management services for the City’s street, sidewalk, curb and gutter, and related infrastructure improvement projects.

Task 001 – Street Improvement Project, Construction, and Inspection Management:
a. Provide project management services under the direction of the City's Director of Public Works/City Engineer. Provide services from a construction manager, including construction of streets, sidewalks, curb and gutter, underground and aboveground utilities, storm drains, and other components.
b. Provide complete construction management, construction administration, inspection services and labor compliance for street improvement projects, including but not limited to project scheduling, project controls, project management, collaboration and claims resolution, daily reports and capturing photos, Contractor’s labor force compliance monitoring, inspection/monitoring of traffic control procedures and traffic control plan, conducting progress meetings and preparing meeting minutes, coordinating with agencies and stakeholders, monitoring the project schedule, verifying quantities, and assuring quality control, and site safety. c. Maintain complete and accurate project records, including monthly progress pay estimates, daily construction reports, extra work reports, contract change orders, labor and equipment records, correspondence, personnel records, records verifying stormwater pollution prevention plan (SWPPP) compliance, processing submittals of 9 - 5
requests for information (RFIs), weekly statement of working days, change orders, punch-lists, and as-builts.
d. Maintain compliance of project records in compliance with the Standard Specifciatinos for Public Works, Caltrans manual, City standards and construction documents, safetyrelated activities, implementing security procedures, coordinating survey and materials testing, as well as processing control documents, submittals, RFIs, weekly statement of working days, change orders, work change directives, and compliance with NPDES and Caltrans encroachment permit requirements, if required. e. Attend pre-construction meetings, project progress meetings, and provide assistance in responding to all questions in timely manner. Assist City in conducting and coordinating field meetings with contractors and act as the City’s liaison for coordination and communication with other agencies, engineers, and architects as needed. Coordinate with design engineers and project managers on design issues encountered during construction.
f. Review contractor’s submittals in accordance with the requirements of project specifications and the City’s requirements prior to final approval. Review, negotiate, process and monitor contract change orders with the City’s approval. Review extra work invoices. Review and respond to RFIs in a timely manner. g. Develop solutions to problems identified in the field with City approval. h. Maintain all records and meet reporting requirements. i. Provide community outreach and public outreach services as required. Identify and issue notice to contractor of safety concerns and violations. j. Provide project status and overall condition of construction projects, including cost, budget, and schedule.
k. Review and approve punch lists. Participate and assist in conducting final inspection, testing and release of facilities. Review and approve record drawings at project completion.
l. Assist in preparation of daily pay estimates in accordance with the inspection daily report, and assist in preparation of contractors monthly pay estimates. m. Report all unresolved issues and potential claims to the City’s representative in writing on a daily basis.
n. Provide inspection services, including construction inspection of streets, sidewalks, curb and gutter, underground and aboveground utilities, storm drains, and other components.
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o. Review plans and specifications, and provide construction inspection / observations.

Observe construction of improvements by contractors and make recommendations regarding completion and acceptance of the work. Provide construction observations associated with work performed by contractors on City streets, medians, sidewalks, parkways, right-of-ways curbs, gutter, curb ramps, and other areas to ensure compliance with approved plans, specifications, permits, and City guidelines and standards.
p. Ensure that materials and completed work comply with plans, specifications, and design criteria.
q. Inspect street and storm drain improvement for compliance with approved plans. r. Prepare general correspondence and daily construction inspection reports, and coordinate with developers, engineers, staff, and the public.

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Tim D’Zmura
President/CEO
Annealta Group
5151 Oceanus Drive, Suite 103
Huntington Beach, CA 92649
Office Telephone: (714) 661-5761
Mobile Telephone: (714) 625-5840
Email: [email protected]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:

All scope items listed in this task order shall be completed as directed by the City Public Works Director.

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule set forth below. The total cost of this project is to be no more than One-Hundred and Twenty-Nine Thousand and Eight Hundred and Eighty-Eight Dollars ($129,888.00), including a $118,080.00 fee, based on the rates in the Fee Schedule set forth below, and a 10% contingency of $11,808.00. Payments shall be made on an hourly basis, and shall be invoiced by the Consultant upon approval by the City, in accordance with the below costs.
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Table 1: Annealta Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task
Senior Project
Manager
$185
Assistant Construction
Manager
$150
Task Fee
001.a-r
288 hrs
$ 53,280.00
432 hrs
$ 64,800.00 $ 118,080.00
Total $ 53,280.00 $ 64,800.00 $ 118,080.00

6. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.

IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
“City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Annealta Group
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney
Date:________________________
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MASTER ON-CALL PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena / Annealta Group)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Annealta Group (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant:
- Public Works and Development Land Use, Subdivision Control Map and Plan - Program, Project & Grant Management Services
- Construction Management Services
- Inspection Services
- Administrative Support Services

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Exhibit A. Specific scope of work for specific project assignments shall be identified through executed Task Orders, which shall incorporate by reference the terms of this Master Agreement.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 9
performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Design Professional”: A Design Professional is any individual satisfying one or more of the following: (1) licensed as an architect pursuant to Business and Professions Code 5500 et seq., (2) licensed as a landscape architect pursuant to Business and Professions Code 5615 et seq., (3) licensed as a professional land surveyor pursuant to Business and Professions Code 8700 et seq., or (4) registered as a professional engineer pursuant to Business and Professions Code 6700 et seq.

3.5. “Commencement Date”: September 28, 2022.

3.6. “Termination Date”: June 30, 2025.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. IDENTIFICATION OF PROJECTS

5.1. When City determines a need exists for any of the services specified in Exhibit A to this Agreement, City and Contractor may execute a “Task Order” detailing the specific services needed, the applicable fees therefor in accordance with Exhibit B to this Agreement, and the time for completion of such services by Contractor. Each Task Order shall incorporate by reference the terms of this Agreement and shall be sequentially-identified. Contractor shall only perform services under this Agreement and be paid for work performed pursuant to a Task Order approved and executed by the City.

6. CONSULTANT’S DUTIES

6.1. Services. Consultant shall perform the services identified in the Task Order. City shall have the right to request, in writing, changes to the Task Order. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 10
compensation, shall be incorporated by written amendment to the Task Order or this Agreement.

6.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

6.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

6.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

6.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

6.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Task Order. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Tim D’Zmura shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

6.8. Substitution of Personnel. Any persons named in the proposal or Task Order constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

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6.9. Unauthorized Delay. Contractor shall complete all services associated with the Task Order within the time period specified therein, or within seven (7) work days after execution thereof if no time is specified, as directed by the Agreement Administrator.

6.10. Unforeseeable Delay. Contractor shall not be deemed in breach of this Agreement or any Task Order, and no forfeiture due to delay shall be made, because of any delays in the completion of a Task Order due to unforeseeable causes beyond the control and without the fault or negligence of Contractor provided Contractor requests from the Agreement Administrator an extension of time in writing. Unforeseeable causes of delay beyond the control of Contractor shall include acts of God, acts of a public enemy, acts of the government, acts of City, or acts of another contractor in the performance of a contract with City, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays of subcontractors due to such causes, or delays caused by failure of the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or negligence of Contractor or its agents, servants, employees, officers, subcontractors, directors, or of any party contracting to perform part of all of the Scope of Services or to supply any equipment or materials shall not be unforeseeable delays. Unforeseeable delays (those beyond Contractor’s control) shall not entitle Contractor to any additional compensation beyond the Maximum Amount. The sole recourse of Contractor shall be to seek an extension of time from the Agreement Administrator.

6.11. Defective Work. All work which is defective in its construction or deficient in any of the requirements set by City Reference Specifications shall be remedied or replaced by Contractor in an acceptable manner at its own expense. Defective work shall not entitle Contractor to any additional compensation beyond the Maximum Amount.

6.12. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

6.13. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

6.14. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 12
be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7. SUBCONTRACTING

7.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

7.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

7.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein including any Task Order unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval. In any event, Contractor shall supervise all work subcontracted by Contractor in performing the Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work. The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to any Task Order. Contractor is obligated to ensure that any and all subcontractors performing any services shall be fully insured in all respects and to the same extent as set forth under Section 13, to City’s satisfaction.

7.4. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

7.5. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

8. COMPENSATION

8.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount stated in the specific Task Order issued for performance of work.

Consultant shall not be reimbursed for any expenses unless provided for in this DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 13
Agreement or authorized in writing in the Task Order. Task Orders over $25,000 shall not be effective unless approved by the City Council.

8.2. Retention. City may retain up to 5% of each payment until project completion.

Contractor may at its own expense substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code 22300. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with City, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to City. Upon satisfactory completion of this Agreement, the securities shall be returned to Contractor.

8.3. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

8.4. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

8.5. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

8.6. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Task Order unless prior written approval is given by the City on a time-and-materials basis pursuant to a new or amended Task Order.

Consultant shall not undertake any such work without prior written approval of the City. A new or amended Task Order shall be in accordance with the fees identified in Exhibit B to this Agreement.

8.7. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

8.8. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

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9. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

10. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

11. RELATIONSHIP OF PARTIES

11.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

11.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

11.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

11.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 15
be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

12. INDEMNIFICATION

12.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

12.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

12.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

12.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

12.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

12.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

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12.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12.9. Civil Code. For Design Professionals, the parties are aware of the provisions of Civil Code 2782.8 relating to the indemnification and the duty and the cost to defend a public agency by a Design Professional and agree that this Section 12 complies therewith.

13. INSURANCE

13.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

13.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include reference to the scope of work and this Master Agreement.  Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.
 City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

13.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
 General Liability:
 General Aggregate: $2,000,000
 Products Comp/Op Aggregate $2,000,000
 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
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 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

13.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

13.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

13.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

13.7. Professional Liability Insurance or Errors & Omissions Coverage. If the Contractor is performing any surveying, engineering, architectural, or other design work for the project, Contractor shall provide proof of Professional Liability insurance in the amounts described above. The deductible or self-insured retention may not exceed $50,000, unless written approval is granted by the City for another amount. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

13.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 18
contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

13.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

13.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

13.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

Phone: (626) 403-7230.

13.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 19

13.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

13.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

13.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

13.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

14. MUTUAL COOPERATION

14.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

14.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

15. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 20
If to City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-****
Facsimile: (626) 403-7241
If to Consultant
Tim D’Zmura
Annealta Group
5151 Oceanus Drive, Suite 103
Huntington Beach, CA
Telephone: 714-661-5761
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

16. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

17. TERMINATION

17.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

17.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

17.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 21

17.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

18. INTERPRETATION OF AGREEMENT

18.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

18.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

18.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

18.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

18.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

18.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

19. GENERAL PROVISIONS

19.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

19.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

19.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

19.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

19.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

19.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

19.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 23
City Manager
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D Armine Chaparyan
11/8/2022
11/8/2022
9 - 24
Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

19. 9. Excused Failure to Perform. Consultant shall not be liable for any failure to perfonn if Consultant presents acceptable evidence, in City's sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

19.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

19.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys' fees and costs expended in the action.

19.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pasadena
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By: } ~;~,,0,,v~~
Signature
Printed: --------------
Title: ---------------
Date: ----------
Attest:
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By: ~ ,:~~· ewe
Desiree Jimenez, CMC, Chief City Clerk
Date: -----------
"Consultant"
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Signatur
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Title: ~
Date: Joj~z,z.

Master On-Call Professional Services Agreement - Consultant Services

Page 16 ends

Approved as to form:

By:__________________________________
Andrew Jared, City Attorney
Date:________________________
DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 11/7/2022
9 - 25

EXHIBIT A
“Scope of Services”
Consultant: Annealta Group
Scope:

Public Works and Development Land Use, Subdivision Control, Map and Plan Check Services
a. Coordinate the intake and processing of development project plans, specifications, tentative maps, final maps, land use applications, and other development related submittals, and review for completeness. b. Manage, coordinate, and schedule with City staff, consultants, utilities, and private and public entities to perform required reviews. c. Review, assess, document, and organize all existing active development projects by location, project type, and project status. d. Review, check and make recommendations regarding land use applications. e. Perform review of parcel maps, tract maps, tentative maps, final maps, easements, lot line adjustments, and parcel mergers.
f. Perform review of studies and reports such as sewer, drainage, and Water Quality Management Plans (WQMP) utilizing commonly used software programs and Los Angeles County Hydrology and Local Drainage Manuals. g. Perform mapping and prepare legal descriptions for right-of-way acquisitions, easements, and vacations.
h. Perform review of engineering quantity estimates and costs, rough and precise grading improvement plans, erosion control, geological and geotechnical reports, storm drain improvement plans, hydrology and hydraulics reports, landscape plans, federally and state mandated reports required under National Pollutant Discharge Elimination System (NPDES) and Air Quality Management District (AQMD) guidelines, utility plans, (including domestic and sanitary sewer improvements), street improvement plans, signing and striping plans, traffic signal plans, and traffic studies and reports. i. Review tentative maps and other developments and provide recommendations related to engineering and water pollution reduction.
j. Review plans for consistency with other planned developments. k. Prepare plan check comments in concise and understandable manner. l. Recommend, draft, and issue conditions of approval and plan reviews for development, including off-site improvements and financial obligations. m. Application of requirements related to the City’s Southwest Monterey Hills Construction Regulations.

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n. Establish bond amounts, determine financial obligations and other development fees within the proper sequence of development reviews; o. Perform additional functions, including, but not limited to, the preparation of general correspondence and staff reports, and coordination with developers, engineers, staff, and the general public related to the engineering review of private developments.
p. Assist with development of engineering design standards and guidelines to assist with the plan checking process
q. Prepare Staff reports for City Council, and attend City Council and other city meetings as required.
r. Prepare and update policies and procedures for land development project reviews.
s. Provide public works and development land use, subdivision control, map and plan check services signing and stamping by a registered Professional Civil Engineer in the State of California.

Program, Project, & Grant Management Services
a. Assist City staff in scoping, developing, and scheduling capital projects. b. Assist City staff in selecting design consultants using the City’s quality based selection process.
c. Assist City in completing procurement requirements in accordance with City policies and procedures, as well as local, state, and federal regulations. d. Manage the City’s design consultants including but not limited to: providing coordination with Public Works staff, other City departments, agencies, utilities and community as required, monitoring budget and schedule, conducting community outreach as required, and serving as the City’s project manager in all aspects of the design process.
e. Perform constructability reviews.
f. Coordinate the preparation of final plans specifications, cost estimate and bid package.
g. Attend City Council and Commission meetings.
h. Attend staff and community meetings.
i. Analyze City's needs and prepare short and long-term CIP recommendations. j. Review and comment on planning programs and land development controls. k. Recommend regulations and ordinances pertaining to engineering matters. l. Provide advice and recommendations regarding public works activities.

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m. Advise the City as to funding availabilities and, when directed, initiate and prepare funding applications.
n. Assist in the preparation of the City's operational budget and Capital Improvement Program (CIP) projects budget.
o. Provide engineering support services under the direction of the City's Director of Public Works/City Engineer.
p. Coordinate with other agencies, the public, and utility companies on engineering matters.
q. Provide grant administration coordination with the awarding agency, ensuring compliance with grant requirements, preparing final reports, and participating in audits, if required.
r. Provide benefit-cost ratio input data, calculations, spreadsheets, workbooks, outputs, and analyses of results to support local, state, and federal grant applications, including but not limited to funding sources from: Federal Emergency Management Agency (FEMA), U.S. Department of Transportation (DOT), Infrastructure for Rebuilding America (INFRA), CA Senate Bill 1 (SB1), Local Partnership Program (LPP), Trade Corridor Enhancement Program (TCEP), Active Transportation Program (ATP), Rebuilding American Infrastructure with Sustainability and Equity (RAISE), Highway Safety Improvement Program (HSIP), Bicycle Transportation Account (BTA), Community Development Block Grant (CDBG), Mobile Source Reduction Committee (MSRC), Los Angeles County Metropolitan Transportation Authority (LACMTA), Metropolitan Water Distrcit (MWD), and San Gabriel Valley Council of Governments (SGVCOG).
s. Provide grant writing and management support services, including, but not limited to: reviewing existing program materials, meeting with City staff, understanding City’s goals, services, plans, and needs, researching and identify funding sources matching the needs of the City, developing funding strategies and prioritized solicitation schedules, reviewing grant application guidelines, managing grant application process, preparing financial and project performance reports to satisfy grant program requirements, and providing guidance and advice to staff on grant laws and requirements. t. Author and submit grant applications, and provide other grant administration and management tasks as required by the City.
u. Review, prepare and monitor funding reimbursement requests for assigned agreements, and prepare close out reports and grant audit files as requested.

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v. Provide consulting services and support associated with Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Procedures (LPPs).
w. Provide consulting and advisement services on state and federal prevailing wage regulations and requirements and regulations associated with Equal Employment Opportunity, Affirmative Action, Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), and Section 3 Programs.
x. Perform Disadvantage Business Enterprise (DBE) calculations and reporting.

Construction Management, Administration, and Monitoring Services a. Provide services from a construction manager with a minimum of five (5) years of experience managing public works construction and private construction, including construction of streets, sidewalks, curb and gutter, underground and aboveground utilities, storm drains, buildings, and other projects. b. Provide services from a resident engineer by a registered Professional Civil Engineer in the State of California, for the stated services on an “on-call as needed” basis for various civil engineering projects as assigned by the City. c. Provide complete construction management, construction administration, inspection services and labor compliance for Capital Improvement Program (CIP) projects and private land development projects, including but not limited to project scheduling, project controls, project management, collaboration and claims resolution, daily reports and capturing photos, Contractor’s labor force compliance monitoring, inspection/monitoring of traffic control procedures and traffic control plan, conducting progress meetings and preparing meeting minutes, coordinating with agencies and stakeholders, monitoring the project schedule, verifying quantities, and assuring quality control, and site safety.
d. Maintain complete and accurate project records, including monthly progress pay estimates, daily construction reports, extra work reports, contract change orders, labor and equipment records, correspondence, personnel records, records verifying stormwater pollution prevention plan (SWPPP) compliance, processing submittals of requests for information (RFIs), weekly statement of working days, change orders, punch-lists, and as-builts.
e. Maintain compliance of project records in compliance with the Caltrans manual, safety-related activities, implementing security procedures, coordinating survey and materials testing, as well as processing control documents, submittals, RFIs, weekly statement of working days, change orders, work change directives, , and compliance with NPDES and Caltrans encroachment permit requirements, if required f. Attend pre-construction meetings, project progress meetings, and provide assistance in responding to all questions in timely manner.

DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 29
g. Assist City in conducting and coordinating field meetings with contractors and act as the City’s liaison for coordination and communication with other agencies, engineers, and architects as needed. Coordinate with design engineers and project managers on design issues encountered during construction.
h. Review project contract documents and perform constructability reviews. i. Review contractor’s submittals in accordance with the requirements of project specifications and the City’s requirements prior to final approval. j. Review, negotiate, process and monitor contract change orders with the City’s approval. Review extra work invoices.
k. Review and respond to RFIs in a timely manner.
l. Comply with grant requirements for local, state, and federal funded projects. m. Provide labor compliance monitoring.
n. Provide construction inspection and quality control services. o. Provide construction material testing and compaction testing. p. Developing solutions to problems identified in the field with City approval. q. Maintain all records and meet reporting requirements. r. Provide community outreach and public outreach services as required. s. Provide project status and overall condition of construction projects, including cost, budget, and schedule.
t. Identify and issue notice to contractor of safety concerns and violations. u. Review and approve punch lists.
v. Participate and assist in conducting final inspection, testing and release of facilities. w. Review and approve record drawings at project completion. x. Assist in preparation of daily pay estimates in accordance with the inspection daily report, and assist in preparation of contractors monthly pay estimates. y. Report all unresolved issues and potential claims to the City’s representative in writing on a daily basis.
z. Other construction management duties as necessary to support City projects in construction.

Inspection Services
a. Provide inspection services from an inspector with a minimum of five (5) years of experience inspecting public works construction and private construction, including construction inspection of streets, sidewalks, curb and gutter, underground and aboveground utilities, storm drains, buildings, and other projects.

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b. Review plans and specifications, and provide construction inspection/ observations for development projects related to the public right-of-way. c. Observe construction of improvements by developers and/or contractors and make recommendations regarding completion and acceptance of the work. d. Provide construction observations associated with work performed by developers on City streets, medians, slopes, parks, and other areas to ensure compliance with approved plans, specifications, permits, and City guidelines and standards. e. Inspect plants and trees and make recommendations on acceptance of the plant materials.
f. Inspect landscape and irrigation improvements for compliance with approved plans. g. Ensure that materials and completed work comply with plans, specifications, and design criteria.
h. Provide inspection services from an inspector with a minimum of five (5) years of experience inspecting public and private construction, and certification as a Qualified Stormwater Practitioner (QSP).
i. Inspect and provide recommendations for the installed Best Management Practices (BMP) for water quality.
j. Inspect street and storm drain improvement for compliance with approved plans. k. Inspect approved work and installed water quality measures. l. Prepare general correspondence and daily construction inspection reports, and coordinate with developers, engineers, staff, and the public.

Administrative Support Services
a. Provide clerical and secretarial support.
b. Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations and as directed. c. Review correspondence for signatures from members of assigned staff. Properly monitor and track correspondence as required. Distribute correspondence to all individuals in accordance with approved guidelines and processes. d. Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments.
e. Plan, coordinate, and organize events for assigned staff. f. Secure necessary equipment (projector, computer, etc.) to conduct briefings. g. Operate equipment (projector, computer, etc.) as required. h. Take attendance at meetings as necessary.
i. Distribute meeting documents as necessary to participants.

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j. Monitor a broad range of communication in order to make scheduling determinations and recommendations to assigned staff.
k. Maintain daily schedule of assigned staff.
l. Have a thorough understanding of the mission, objectives, and organizational structure of the office to which assigned, in order to better interface and facilitate communications with others.
m. Communicate and interface with agencies and contractors to facilitate activities as assigned.
n. Participate in document meetings, conferences, etc.
o. Maintain assigned files and record systems as assigned. Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by the staff and distribute as necessary.
p. Perform all actions required to schedule, coordinate, and setup/connect for video/teleconferencing as required.
q. Order and maintain approved inventory of standard office supplies for assigned staff utilizing approved process and procedures.
r. Assist staff with the completion of time and attendance submissions and maintain records as required.
s. Assist the assigned staff with official travel requirements. t. Receive telephone calls and visitors. Direct call or visitor to requested staff; redirect caller or visitor to appropriate staff as may be required. u. Complete routine duplication of documents utilizing provided duplication equipment. v. Assist in the authorized relocation of assigned staff and/or administrative assistance in setup of workspaces.
w. Prepare, obtain, and coordinate authorization to install, relocate, or remove voice and data lines using approved forms and processes.
x. Coordinate the sending and receiving of mail items as required. Obtain authorizing signature for Overnight Services.

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EXHIBIT B
“Approved Fee Schedule”

STATEMENT OF QUALIFICATIONS FOR

PUBLIC WORKS ON-CALL PROFESSIONAL SERVICES
Fee Schedule

ANNEAL TA GROUP

HOURLY RATES FOR PUBLIC WORKS ON-CALL SERVICES
July 1, 2022 to June 30, 2025
Classification Rate
Principal ................................................................................................................................... $205 Senior Project Manager ........................................................................................................... 185 Project Manager ........................................................................................................................ 175 Assistant Project Manager ....................................................................................................... 165 Senior Construction Manager .................................................................................................. 170 Construction Manager .............................................................................................................. 160 Assistant Construction Manager ............................................................................................. 150 Resident Engineer ..................................................................................................................... 175 Map Check Surveyor ...................................................................................................... 190 Plan Check Engineer III ............................................................................................................ 180 Plan Checker Engineer II .......................................................................................................... 165 Plan Check Engineer I ............................................................................................................... 150 Senior Engineer .......................................................................................................................... 155 Associate Engineer .................................................................................................................... 145 Assistant Engineer ..................................................................................................................... 135 Engineering Technician II ................................................................................................ 105 Engineering Technician I ................................................................................................... 90 Senior Public Works Inspector (or prevailing wage) .............................................................. 150 Public Works Inspector IV .......................................................................................................... 140 Public Works Inspector III .......................................................................................................... 130 Public Works Inspector II ........................................................................................................... 120 Public Works Inspector I ............................................................................................................ 110 Administrative Support II .............................................................................................................. 70 Administrative Support I ............................................................................................................... 60 Consultation in connection with litigation and court appearances will be quoted separately. Overtime will be billed at

1.5 times, and Sundays and holidays 2.0 times the standard rate.

Valid July 1, 2022 thru June 30, 2025, thereafter, the rates may be raised once per year to the value of change of the Consumer Price Index for the Los Angeles/Orange County area.

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EXHIBIT C
TASK ORDER NO. [NUMBER]
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-###)
This Task Order No. [###] (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and [Consultant] ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated [DATE] by which the Consultant agreed to perform [SERVICE DESCRIPTION] services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:
[INSERT DESCRIPTION OF SPECIFIC WORK HERE OR INCLUDE
ATTACHMENT TO TASK ORDER]

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:
[INSERT NAME AND CONTACT INFORMATION OF CONSULTANT TASK ORDER ADMINISTRATOR]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:
[INSERT COMPLETION DATE OR SCHEDULE OF MILESTONES AS
ATTACHMENT]

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule, attached as Exhibit B to the Master Agreement. The total cost of this project is to be no more than [MAXIMUM AMOUNT], based on the rates in the Approved Fee Schedule in the Master Agreement, and the timing of such payment as stated in the Scope of Task Order.

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DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 9 - 35
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full perfonnance of the terms set forth herein.
"City" "Consultant"
City of South Pasadena
By: ______________ _
Signature
Printed: ------------- Printed:
~~oSignature
~
!!iVL 116\iol}t::2 lJ3y.( ,)48
Title: -------------- Title: ~ J7
Date: ---------- Attest: .

Date: tofaJz;z_
Approved as to form:

By: ______________ _
Andrew Jared, City Attorney
Date: -----------
Master On-Call Professional Services Agreement - Consultant Services

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City Council
Agenda Report
DATE: November 15, 2023 FROM: Armine Chaparyan, City Manager (\l.t PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Approval of a Task Order with Willdan Engineering for Storm Drain Design and Construction Document Preparation
Recommendation
It is recommended that the City Council approve the Task Order under an existing Master On-Call Professional Services Agreement with Willdan Engineering to provide design and construction document services related to a City storm drain adjacent to Hanscom Drive and Las Palmitas Street in the amount of $57,854, inclusive of $52,594 of fees and a 10% contingency of $5,260.

Background
The City's Public Works Department is responsible for maintain stormwater drainage facilities in certain areas of the City where such facilities are not owned and operated by Los Angeles County Public Works (LACPW) or the Los Angeles County Flood Control District (LACFCD). A storm drain system between Hanscom Drive and Las Palmitas Street in the Southwest Monterey Hills area of the City has experienced overflow issues during rain events. This task order contracts a design engineering firm to evaluate the drain, propose a design, and assist the City in procuring a construction contract to install improvements, if necessary.

Analysis
On July 27, 2022, the City Council authorized the approval of multiple Master Service Agreements with professional services consultants for Public Works related on-call assignments. Willdan Engineering (Willdan) is one of the consultants approved by the City Council, having submitted a proposal to provide civil design engineering services and stormwater, flood plain, and hydrogeological engineering services, among other services. WHldan is well qualified to complete the scope of work required, which under this task order, includes evaluation and design, project administration and coordination, and development of construction documents in a bid package - utilizing three dedicated staff, a Project Manager Level IV, a Senior Designer Level II, and a Senior Designer Level I.

The Master Service Agreements for each on-call consultant includes 'Task Order' exhibits that are executed based on the specific scope for each specific task or project.

Willdan Engineering Hanscom Drive & Las Palmitas Street Drainage Improvements November 15, 2023

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To ensure that use of these on-call professional services follows City Council’s adopted procurement policy, Task Orders above the City Manager’s spending authority, such as this item’s proposed work, are brought to Council for approval.

Fiscal Impact
Adequate funding for this project has been adopted in the FY 2023-2024 Budget under Measure W Safe Clean Water Act Professional Services Account No. 239-6010-6011- 8170, which has a total budget of $135,000. This $57,854 scope of work will be sourced from the $75,000 account line item for professional and technical services for stormwater projects.

Environmental Analysis
Repair and reconstruction of existing storm drains is a negligible expansion, and is therefore exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities."
Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment
Task Order and Executed Master On-Call Professional Services Agreement with Willdan Engineering
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ATTACHMENT
Task Order and Executed Master On-Call Professional
Services Agreement with Willdan Engineering
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Master On-Call Professional Services Agreement – Consultant Services – Exhibit C Task Order

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TASK ORDER NO. WIL2010-003
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-108)
This Task Order No. WIL2010-003 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and Willdan Engineering ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated September 26, 2022 by which the Consultant agreed to perform Civil Design Engineering Services and Stormwater, Flood Plain, and Hydrogeological Engineering Services services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

Hanscom Drive & Las Palmitas Street Drainage Improvements Evaluation, design, and construction document preparation for stormwater drainage improvements for the storm catch basins, drain pipe, and appurtenances adjacent to 1730 & 1734 Hanscom and 1719 & 1725 Las Palmitas Street.

Task 001 – Evaluation and Design
a. Determination of the Drainage Tributary area: Consultant shall analyze the topography/hydrology of the area and determine the tributary area draining into the existing City owned catch basin in front 1730 & 1734 Hanscom Drive. Consultant to provide a map of the drainage tributary area and calculate/model the total surface contributing runoff to the catch basin.
b. Catch Basin Design Capacity: Consultant shall evaluate the appropriate size of the catch basin. Pending the evaluation of the catch basin design capacity, Consultant shall design and size dimensions of a proposed new catch basin. Consultant shall analyze the curb to curb capacity of Hanscom Drive, and recommend improvements to the depression at the inlet, such as modifying curb and gutter, increasing the size of the catch basin, and/or increasing the cross slopes to the inlet depression. Consultant shall provide the City a 50-year storm hydrology and hydraulics study. Consultant shall follow best practices and applicable standards in the design, including a trash capture device, and allowances for silt and debris accumulation in the catch basin and pipe.
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c. Existing Drain Analysis and Survey: Consultant to research and analyze the condition of the existing drain which collects the runoff from the catch basin in front of 1730 & 1734 Hanscom, flows eastward, and discharges runoff adjacent to 1719 & 1725 Las Palmitas Street. Consultant to conduct Close-Circuit Television Video (CCTV) surveying of the existing drain, to determine the properties of the pipe, including diameter, condition, approximate alignment, etc. The Consultant shall utilize this information in proposing a drainage design improvement/realignment.
d. Design: Consultant shall propose a drainage design improvement to collect and discharge stormwater from Hanscom to Las Palmitas. This drain pipe to be designed to a capacity recommended by the Consultant, and shall have adequate slope to clear any debris deposits and deleterious materials which may accumulate in pipe. This drain shall have the capacity to carry the runoff from the tributary areas on Hanscom and runoff from property owners adjacent to the drain pipe which presently discharge into the existing pipe. Consultant to prepare a plan and profile with details of the proposed drain pipe, its connections to the catch basins/connection points on Hanscom Drive and Las Palmitas Street. Consultant to provide a vertical and horizontal control survey. Consultant to design this pipe taking into consideration the presence of large trees, concrete improvements, planters, and other features along the proposed alignment. In addition, the pipe design should provide accessibility for maintenance and emergency clearance, through cleanouts access points. Consultant may consider the design of a closed concrete conduit/culvert. Consultants proposed design shall include details of the connection of private drain pipes from adjacent properties to the new proposed pipe.

Task 002 – Project Administration, Coordination, and Meetings a. Consultant shall conduct a kick-off meeting with City staff, conduct one site meeting with staff and property owners, and at least three (3) meetings with City staff, to coordinate the design. Consultant shall provide weekly updates to City staff on the progress of the work. Consultant shall have two (2) community meetings with property owners, one meeting prior to the start of the design, and the second meeting upon design completion.

Task 003 – Construction Documents
a. Preparation of Construction Documents & Bid Package: Consultant shall prepare a bid package Plans, Specifications, & Estimates (PS&E) for the drainage improvements, utilizing the City’s Public Works Bid Package template. b. Private Drainage Concepts & Cost Estimates: Consultant shall prepare concepts and cost estimates for the reconstruction and connection of private drainage piping systems from adjacent properties to the drain pipe. Presently homeowners have private drainage piping from their properties connected to the City stormwater drain 10 - 6
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which runs along/between the properties. Consultant to research all types of materials available in the industry and establish availability of these materials prior to making recommendations in the project specifications.

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Rafael Casillas
Project Manager
Willdan Engineering
13191 Crossroads Pkwy N., #405,
Industry, CA 91746-3443
Office Telephone: (562) 364-8480
Email: [email protected]

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:

All scope items listed in this task order shall be completed within eight (8) weeks from the execution of this task order and upon receiving requested information from the City.

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule set forth below. The total cost of this project is to be no more than Fifty-Seven Thousand, Eight-Hundred and Fifty-Four Dollars ($57,854), including a $52,594.00 fee, based on the rates in the Fee Schedule set forth below, and a 10% contingency of $5,260.00. Payments shall be made on a percent complete basis, where a completed portion of a task, or the entirety of a completed task, shall be invoiced by the Consultant upon approval by the City, in accordance with the below costs.

Table 1 of 2: Willdan Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task
Project
Manager IV
$212
Senior Designer
II
$184
Senior Designer
I
$175
Sub-consultants
(See Table 2)
Task Fee
001.a-d
12 hrs
$2,544.00
80 hrs
$14,270.00
80 hrs
$14,000.00 $6,500 $37,314.00
002.a 16 hrs
$3,392.00
28 hrs
$5,152.00 - - $8,544.00
003.a-b
4 hrs
$848.00
32 hrs
$5,888.00 - - $6,736.00
Total $6,784.00 $25,310.00 $14,000.00 $6,500.00 $52,594.00 10 - 7
Master On-Call Professional Services Agreement – Consultant Services – Exhibit C Task Order

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Table 2 of 2: Sub-Consultant Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task US3, Inc.

Subconsultant
Subtotal
001.c $6,500.00 $6,500.00
Total $6,500.00 $6,500.00

IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
“City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Willdan Engineering
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney
Date:________________________
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DocuSign Envelope ID: A9777592-39E6-4492-ACCE-BAD6DDE3BD8D 10 - 9

MASTER ON-CALL PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena/ Willdan Engineering)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City"), and Willdan Engineering ("Consultant").

2. RECITALS

2.1. City has detennined that it reqmres the following professional services from a consultant:
- Civil Design Engineering Services
- Landscape and Irrigation Design Services
- Public Works and Development Land Use, Subdivision Control, Map and Plan - Traffic/Transportation Engineering Services
- Pavement Management Services
- Geographic Information System (GIS) Support Services
- Computer Aided Drafting (CAD) Design Services
- Prog1·am, Project & Grant Management Services
- Environmental Consulting and Document Services
- Sustainability, ElectJ·ical, Solar, and Energy Design and Assessment Services - Construction Management Services
- Inspection Services
- Labor Compliance Services
- Material Testing and Geotechnical Engineering Services - Stormwater, Flood Plain, and Hydrogeological Engineering Services - Building and Facility Assessment Services
- Assessment District Services
- Administrative Support Services

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable Master On-Call Professional Services Agreement - Consultant Services

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law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential inf01mation.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. "Scope of Services": Such professional services as are set forth in Exhibit A. Specific scope of work for specific project assignments shall be identified through executed Task Orders, which shall incorporate by reference the tem1s of this Master Agreement.

3.2. "Agreement Administrator": The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Design Professional": A Design Professional is any individual satisfying one or more of the following: (1) licensed as an architect pursuant to Business and Professions Code 5500 et seq., (2) licensed as a landscape architect pursuant to Business and Professions Code 5615 et seq., (3) licensed as a professional land surveyor pursuant to Business and Professions Code 8700 et seq., or (4) registered as a professional engineer pursuant to Business and Professions Code 6700 et seq.

3.5. "Commencement Date": September 26, 2022.

3.6. "Termination Date": June 30, 2025

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11 :59 p.m. on the Termination Date unless extended by written agreement of the parties or tenninated earlier under Section 18 ("Termination") below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. IDENTIFICATION OF PROJECTS
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5.1. When City determines a need exists for any of the services specified in Exhibit A to this Agreement, City and Contractor may execute a "Task Order" detailing the specific services needed, the applicable fees therefor in accordance with Exhibit B to this Agreement, and the time for completion of such services by Contractor. Each Task Order shall incorporate by reference the te1ms of this Agreement and shall be sequentially-identified. Contractor shall only perf01m services under this Agreement and be paid for work performed pursuant to a Task Order approved and executed by the City.

6. CONSULTANT'S DUTIES

6.1. Services. Consultant shall perform the services identified in the Task Order. City shall have the right to request, in writing, changes to the Task Order. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to the Task Order or this Agreement.

6.2. Coordination with City. In perfonning services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

6.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximmn Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant's estimate of total expenditures required to complete its cmTent assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

6.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.5. Professional Standards. Consultant shall perform all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

6.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perfonn the services identified in the Task Order. All such Master On-Call Professional Services Agreement - Consultant Services

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services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Chris Baca shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

6.10. Unforeseeable Delay. Contractor shall not be deemed in breach of this Agreement or any Task Order, and no forfeiture due to delay shall be made, because of any delays in the completion of a Task Order due to unforeseeable causes beyond the control and without the fault or negligence of Contractor provided Contractor requests from the Agreement Administrator an extension of time in writing. Unforeseeable causes of delay beyond the control of Contractor shall include acts of God, acts of a public enemy, acts of the government, acts of City, or acts of another contractor in the performance of a contract with City, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays of subcontractors due to such causes, or delays caused by failure of the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or negligence of Contractor or its agents, servants, employees, officers, subcontractors, directors, or of any party contracting to perform pa1t of all of the Scope of Services or to supply any equipment or materials shall not be unforeseeable delays. Unforeseeable delays (those beyond Contractor's control) shall not entitle Contractor to any additional compensation beyond the Maximum Amount. The sole recourse of Contractor shall be to seek an extension of time from the Agreement Administrator.

6.12. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

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6.13. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's film or of any subcontractor. Change of ownership or control of Consultant's firm may require an amendment to this Agreement.

6.14. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7. SUBCONTRACTING
7 .1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otheiwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
7 .2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

7.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein including any Task Order unless ( 1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval. In any event, Contractor shall supervise all work subcontracted by Contractor in performing the Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had perfonned such work. The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to any Task Order. Contractor is obligated to ensure that any and all subcontractors perfonning any services shall be fully insured in all respects and to the same extent as set forth under Section 13, to City's satisfaction.

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7.5. Compensation for Subcontracto1·s. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

8. COMPENSATION

Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing in the Task Order. Task Orders over $25,000 shall not be effective unless approved by the City Council.

8.2. Retention. City may retain up to 5% of each payment until project completion.

8.5. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

8.6. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work perfonned outside the Task Order unless prior written approval is given by the City on a time-and-materials basis pursuant to a new or amended Task Order.

Consultant shall not undertake any such work without prior written approval of the Master On-Call Professional Services Agreement - Consultant Services

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City. A new or amended Task Order shall be in accordance with the fees identified in Exhibit B to this Agreement.

9. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

10. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as "written products") shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

11. RELATIONSHIP OF PARTIES

11.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

11.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

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11.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant's previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

11.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

12. INDEMNIFICATION

12.1. Definitions. For purposes of this Section 11, "Consultant" shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. "City" shall include City, its officers, agents, employees and volunteers.

12.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold hannless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant's alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

12.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys' fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

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12.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers' compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant's indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. 9. Civil Code. For Design Professionals, the parties are aware of the provisions of Civil Code 2782.8 relating to the indemnification and the duty and the cost to defend a public agency by a Design Professional and agree that this Section 12 complies therewith.

13. INSURANCE

13.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.
13 .2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to Cityt with a Best's Rating of no less than A: VII showing. The Certificate of Insurance must include reference to the scope of work and this Master Agreement. • Documentation of Best's rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

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13.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
13 .4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO fmm CG 00 01. Coverage must be on a standard Occurrence fonn.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

13.5. Worker's Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

13.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

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13.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy fonn with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

13.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker's Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

13.11. Notices. Contractor shall provide immediate written notice if (I) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days' notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired Master On-Call Professional Services Agreement - Consultant Services

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policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

Phone: (626) 403-7230.

13.12. Consultant's Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant's insurance and shall not contribute with it.

13.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant's insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant's insurance policies. The amount of deductibles for insurance coverage required herein are subject to City's approval.

13.16. Duty to Defend and Indemnify. Consultant's duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

14. MUTUAL COOPERATION

14.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant's performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

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15. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant's and City's regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the parties may, from time to time, designate in writing).
lfto City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-****
Facsimile: ( 626) 403-7241
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

16. SURVIVING COVENANTS
If to Consultant
Chris Baca
Willdan Engineering
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
Telephone: 562-908-6200
Facsimile: 562-659-2120
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (hldemnification of CalPERS Determination), Section 11 (hldemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or tennination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

17. TERMINATION
17 .1. City Termination. City may tenninate this Agreement for any reason on five calendar days' written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of tennination. All City data, Master On-Call Professional Services Agreement - Consultant Services

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documents, objects, materials or other tangible things shall be returned to City upon the te1mination or expiration of this Agreement.

17.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days' notice.

17.4. Remedies. City retains any and all available legal and equitable remedies for Consultant's breach of this Agreement.

18. INTERPRETATION OF AGREEMENT

18.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

18.5. Severability. If any tenn or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or Master On-Call Professional Services Agreement - Consultant Services

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unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

19. GENERAL PROVISIONS

19.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.
19 .2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City's Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the tenn of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

19.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City's prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant. 19 .4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

19.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

19.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

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disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or tennination; rates of pay or other fonns of compensation; or in tenns, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

19.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

19.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City's sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

19.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing paiiy shall be entitled to an award of reasonable attorneys' fees and costs expended in the action.

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South Pasadena City CouncilNovember 15, 2023

South Pasadena City Council
November 15, 2023