Agenda packet, closed session — South Pasadena City Council, April 17, 2024 (part 3 of 4)

FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt Budget YTD Actuals Enc. Balance Bdgt 50% of 50% of
FY FY
City Council
Salaries 18,000.00 11,060.00 - 6,940.00 61% 18,000.00 7,680.00 - 10,320.00 43% Fringe Benefits 1,702.00 873.77 - 828.23 51% 594.00 163.50 - 430.50 28% Operations & Maintenance 99,200.00 35,745.17 - 63,454.83 36% 30,600.00 6,241.99 - 24,358.01 20% Total City Council 118,902.00 47,678.94 - 71,223.06 40% 49,194.00 14,085.49 - 35,108.51 29% City Manager
Salaries 737,517.00 417,951.07 - 319,565.93 57% 641,976.00 642,216.54 - (240.54) 100% Fringe Benefits 321,859.00 215,396.45 - 106,462.55 67% 254,755.00 213,549.21 - 41,205.79 84% Operations & Maintenance 165,135.00 99,190.65 3,447.50 62,496.85 62% 168,550.00 104,835.47 3,622.50 60,092.03 64% City Manager 1,224,511.00 732,538.17 3,447.50 488,525.33 60% 1,065,281.00 960,601.22 3,622.50 101,057.28 91% Operations & Maintenance 50,275.00 47,950.35 - 2,324.65 95% 79,400.00 28,084.62 - 51,315.38 35% Economic Development 50,275.00 47,950.35 - 2,324.65 95% 79,400.00 28,084.62 - 51,315.38 35% Total City Manager 1,274,786.00 780,488.52 3,447.50 490,849.98 61% 1,144,681.00 988,685.84 3,622.50 152,372.66 87% City Treasurer
Salaries 8,472.00 4,942.00 - 3,530.00 58% 8,472.00 4,236.00 - 4,236.00 50% Fringe Benefits 767.00 447.30 - 319.70 58% 280.00 339.63 - (59.63) 121% City Treasurer 9,239.00 5,389.30 - 3,849.70 58% 8,752.00 4,575.63 - 4,176.37 52% Total City Treasurer 9,239.00 5,389.30 - 3,849.70 58% 8,752.00 4,575.63 - 4,176.37 52% Community Developmennt
Salaries 1,405,791.00 739,291.13 - 666,499.87 53% 1,143,544.00 569,026.61 - 574,517.39 50% Fringe Benefits 575,623.00 336,536.65 - 239,086.35 58% 412,841.00 258,308.97 - 154,532.03 63% Operations & Maintenance 2,253,332.69 562,203.73 574,409.75 1,116,719.21 50% 1,438,500.00 752,927.71 732,600.85 (47,028.56) 103% Community Development 4,234,746.69 1,638,031.51 574,409.75 2,022,305.43 52% 2,994,885.00 1,580,263.29 732,600.85 682,020.86 77% Total Community Development 4,234,746.69 1,638,031.51 574,409.75 2,022,305.43 52% 2,994,885.00 1,580,263.29 732,600.85 682,020.86 77% Community Services
Salaries 249,319.00 141,905.34 - 107,413.66 57% 242,164.00 112,420.94 - 129,743.06 46% Fringe Benefits 35,399.00 20,538.87 - 14,860.13 58% 23,941.00 20,209.45 - 3,731.55 84% Operations & Maintenance 153,031.00 48,821.73 59,586.68 44,622.59 71% 161,823.00 26,733.96 63,744.90 71,344.14 56% Senior Center 437,749.00 211,265.94 59,586.68 166,896.38 62% 427,928.00 159,364.35 63,744.90 204,818.75 52% Salaries 182,392.00 77,678.45 - 104,713.55 43% 158,428.00 92,663.01 - 65,764.99 58% Fringe Benefits 95,805.00 70,114.92 - 25,690.08 73% 70,697.00 55,166.72 - 15,530.28 78% Operations & Maintenance 99,270.36 57,796.20 3,682.63 37,791.53 62% 161,430.00 58,099.37 24,158.35 79,172.28 51% Recreation 377,467.36 205,589.57 3,682.63 168,195.16 55% 390,555.00 205,929.10 24,158.35 160,467.55 59% 19 - 81
City of South Pasadena
Year to date Summary Expenditures by
Department As of February 12, 2024
(Unaudited)

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FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt Budget YTD Actuals Enc. Balance Bdgt 50% of 50% of
FY FY
Salaries 656,325.00 231,277.35 - 425,047.65 35% 448,084.00 221,345.45 - 226,738.55 49% Fringe Benefits 95,075.00 29,898.50 - 65,176.50 31% 32,946.00 34,070.54 - (1,124.54) 103% Operations & Maintenance 334,119.00 151,580.11 7,296.24 175,242.65 48% 290,175.00 151,154.68 15,692.90 123,327.42 57% After-School Day Care 1,085,519.00 412,755.96 7,296.24 665,466.80 39% 771,205.00 406,570.67 15,692.90 348,941.43 55% Total Community Services 1,900,735.36 829,611.47 70,565.55 1,000,558.34 47% 1,589,688.00 771,864.12 103,596.15 714,227.73 55% Finance
Salaries 539,718.00 291,745.43 - 247,972.57 54% 576,768.00 264,074.55 - 312,693.45 46% Fringe Benefits 150,519.00 58,380.66 - 92,138.34 39% 160,537.00 85,420.56 - 75,116.44 53% Operations & Maintenance 418,398.00 240,102.59 35,234.73 143,060.68 66% 213,589.00 142,847.67 38,687.81 32,053.52 85% Finance 1,108,635.00 590,228.68 35,234.73 483,171.59 56% 950,894.00 492,342.78 38,687.81 419,863.41 56% Fringe Benefits 592,250.00 189,224.88 - 403,025.12 32% 600,000.00 259,624.10 - 340,375.90 43% Operations & Maintenance 1,947,194.00 521,717.98 16,117.08 1,409,358.94 28% 7,574,292.00 479,526.50 8,863.68 7,085,901.82 6% Non-Departmental/Overhead 2,539,444.00 710,942.86 16,117.08 1,812,384.06 29% 8,174,292.00 739,150.60 8,863.68 7,426,277.72 9% Total Finance 3,648,079.00 1,301,171.54 51,351.81 2,295,555.65 37% 9,125,186.00 1,231,493.38 47,551.49 7,846,141.13 14% Fire
Salaries 4,173,610.00 2,040,395.10 - 2,133,214.90 49% 3,693,936.00 2,177,021.17 - 1,516,914.83 59% Fringe Benefits 2,359,793.00 1,822,022.56 - 537,770.44 77% 2,128,644.00 1,686,375.89 - 442,268.11 79% Operations & Maintenance 760,672.00 329,194.75 58,754.07 372,723.18 51% 994,808.00 302,652.79 251,229.99 440,925.22 56% Fire 7,294,075.00 4,191,612.41 58,754.07 3,043,708.52 58% 6,817,388.00 4,166,049.85 251,229.99 2,400,108.16 65% Operations & Maintenance 55,000.00 24,590.91 - 30,409.09 45% 55,000.00 26,121.16 - 28,878.84 47% Emergency Preparedness 55,000.00 24,590.91 - 30,409.09 45% 55,000.00 26,121.16 - 28,878.84 47% Total Fire 7,349,075.00 4,216,203.32 58,754.07 3,074,117.61 58% 6,872,388.00 4,192,171.01 251,229.99 2,428,987.00 65% Library
Salaries 1,278,435.00 664,183.15 - 614,251.85 52% 1,160,664.00 522,523.43 - 638,140.57 45% Fringe Benefits 532,403.00 311,712.43 - 220,690.57 59% 354,451.00 238,075.33 - 116,375.67 67% Operations & Maintenance 351,395.00 233,153.64 70,945.33 47,296.03 87% 370,800.00 185,105.36 108,569.88 77,124.76 79% Capital Outlay 49,000.00 - - 49,000.00 0% 12,000.00 219.40 4,004.11 7,776.49 35% Library 2,211,233.00 1,209,049.22 70,945.33 931,238.45 58% 1,897,915.00 945,923.52 112,573.99 839,417.49 56% Total Library 2,211,233.00 1,209,049.22 70,945.33 931,238.45 58% 1,897,915.00 945,923.52 112,573.99 839,417.49 56% Management Services
Operations & Maintenance 63,900.00 (75.92) - 63,975.92 0% 166,000.00 2,826.74 - 163,173.26 2% Elections 63,900.00 (75.92) - 63,975.92 0% 166,000.00 2,826.74 - 163,173.26 2% 19 - 82

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FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt Budget YTD Actuals Enc. Balance Bdgt 50% of 50% of
FY FY
Salaries 248,781.00 177,073.16 - 71,707.84 71% 328,614.00 37,810.69 - 290,803.31 12% Fringe Benefits 95,322.00 89,387.06 - 5,934.94 94% 96,931.00 42,088.25 - 54,842.75 43% Operations & Maintenance 152,000.00 50,861.07 42,770.58 58,368.35 62% 33,800.00 6,680.69 - 27,119.31 20% Management Services 496,103.00 317,321.29 42,770.58 136,011.13 73% 459,345.00 86,579.63 - 372,765.37 19% Operations & Maintenance 958,039.00 522,322.81 97,176.68 338,539.51 65% 664,200.00 349,521.63 - 314,678.37 53% Capital Outlay 197,000.00 94,327.12 64,902.43 37,770.45 81% 100,000.00 21,199.70 - 78,800.30 21% Information Services 1,155,039.00 616,649.93 162,079.11 376,309.96 67% 764,200.00 370,721.33 - 393,478.67 49% Salaries 182,655.00 70,958.05 - 111,696.95 39% 195,943.00 35,855.05 - 160,087.95 18% Fringe Benefits 53,004.00 15,082.94 - 37,921.06 28% 88,415.00 39,273.43 - 49,141.57 44% Operations & Maintenance 211,660.00 69,915.95 86,491.67 55,252.38 74% 125,000.00 26,662.68 72,425.00 25,912.32 79% City Clerk 447,319.00 155,956.94 86,491.67 204,870.39 54% 409,358.00 101,791.16 72,425.00 235,141.84 43% Salaries 343,420.00 275,714.94 - 67,705.06 80% 247,824.00 - - 247,824.00 0% Fringe Benefits 121,775.00 79,152.68 - 42,622.32 65% 99,674.00 33,091.64 - 66,582.36 33% Operations & Maintenance 376,419.00 107,933.78 30,029.79 238,455.43 37% 515,350.00 176,644.88 2,310.00 336,395.12 35% Human Resources 841,614.00 462,801.40 30,029.79 348,782.81 59% 862,848.00 209,736.52 2,310.00 650,801.48 25% Operations & Maintenance 473,000.00 451,874.94 7,976.54 13,148.52 97% 450,000.00 328,771.13 - 121,228.87 73% Legal Services 473,000.00 451,874.94 7,976.54 13,148.52 97% 450,000.00 328,771.13 - 121,228.87 73% Total Management Services 3,476,975.00 2,004,528.58 329,347.69 1,143,098.73 67% 3,111,751.00 1,100,426.51 74,735.00 1,936,589.49 38% Police
Salaries 6,850,290.00 3,470,089.35 - 3,380,200.65 51% 6,412,712.00 3,033,300.86 - 3,379,411.14 47% Fringe Benefits 3,351,810.00 2,242,548.15 - 1,109,261.85 67% 3,169,690.00 2,262,240.19 - 907,449.81 71% Operations & Maintenance 1,394,245.00 621,038.76 403,137.91 370,068.33 73% 1,386,191.00 479,612.00 367,289.75 539,289.25 61% Police 11,596,345.00 6,333,676.26 403,137.91 4,859,530.83 58% 10,968,593.00 5,775,153.05 367,289.75 4,826,150.20 56% Total Police 11,596,345.00 6,333,676.26 403,137.91 4,859,530.83 58% 10,968,593.00 5,775,153.05 367,289.75 4,826,150.20 56% Public Works
Salaries 510,506.00 237,904.45 - 272,601.55 47% 343,724.00 139,884.02 - 203,839.98 41% Fringe Benefits 220,444.00 146,597.92 - 73,846.08 67% 119,447.00 73,917.33 - 45,529.67 62% Operations & Maintenance 512,300.00 38,119.67 168,887.42 305,292.91 40% 309,950.00 108,191.11 2,083.86 199,675.03 36% Admin. & Engineering 1,243,250.00 422,622.04 168,887.42 651,740.54 48% 773,121.00 321,992.46 2,083.86 449,044.68 42% Salaries 56,167.00 24,105.52 - 32,061.48 43% 140,348.00 10,795.61 - 129,552.39 8% Fringe Benefits 27,714.00 15,850.71 - 11,863.29 57% 41,032.00 14,027.07 - 27,004.93 34% Operations & Maintenance 123,600.00 5,679.28 29,619.00 88,301.72 29% 123,600.00 25,550.00 - 98,050.00 21% Environmental Services 207,481.00 45,635.51 29,619.00 132,226.49 36% 304,980.00 50,372.68 - 254,607.32 17% Salaries 104,646.00 44,665.26 - 59,980.74 43% 153,858.00 56,027.79 - 97,830.21 36% Fringe Benefits 63,556.00 31,600.45 - 31,955.55 50% 72,611.00 39,941.26 - 32,669.74 55% Operations & Maintenance 807,700.00 336,061.82 351,544.76 120,093.42 85% 835,500.00 84,741.61 157,871.30 592,887.09 29% Park Maintenance 975,902.00 412,327.53 351,544.76 212,029.71 78% 1,061,969.00 180,710.66 157,871.30 723,387.04 32% City of South Pasadena
Year to date Summary Expenditures by
Department As of February 12, 2024
(Unaudited)
19 - 83
City of South Pasadena
Year to date Summary Expenditures by
Department As of February 12, 2024
(Unaudited)

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FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt Budget YTD Actuals Enc. Balance Bdgt 50% of 50% of
FY FY
Salaries 305,182.00 143,284.22 - 161,897.78 47% 299,936.00 93,240.60 - 206,695.40 31% Fringe Benefits 171,696.00 87,198.14 - 84,497.86 51% 124,623.00 68,469.46 - 56,153.54 55% Operations & Maintenance 865,900.00 337,122.29 168,168.05 360,609.66 58% 606,900.00 233,084.38 223,724.41 150,091.21 75% Capital Outlay 2,000.00 - - 2,000.00 0% 2,000.00 - - 2,000.00 0% Facilities Maintenance 1,344,778.00 567,604.65 168,168.05 609,005.30 55% 1,033,459.00 394,794.44 223,724.41 414,940.15 60% Total Public Works 3,771,411.00 1,448,189.73 718,219.23 1,605,002.04 57% 3,173,529.00 947,870.24 383,679.57 1,841,979.19 42% Total General Fund $ 39,591,527.05 $ 19,814,018.39 $ 2,280,178.84 $ 17,497,329.82 56% $ 40,936,562.00 $ 17,552,512.08 $ 2,076,879.29 $ 21,307,170.63 48% 19 - 84

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City of South Pasadena
Year to date Expenditures by Department
As of February 12,2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
City Council
Salaries - Permanent - 2,060.00 - (2,060.00) 100% 18,000.00 7,680.00 - 10,320.00 43% Salaries - Temp / Part 18,000.00 9,000.00 - 9,000.00 50% - - - - 100% Salaries 18,000.00 11,060.00 - 6,940.00 61% 18,000.00 7,680.00 - 10,320.00 43% Workers Compensation 252.00 120.68 - 131.32 48% 333.00 78.24 - 254.76 23% FICA - Medicare 1,450.00 753.09 - 696.91 52% 261.00 85.26 - 175.74 33% Fringe Benefits 1,702.00 873.77 - 828.23 51% 594.00 163.50 - 430.50 28% Postage 8,000.00 2,002.18 - 5,997.82 25% 100.00 - - 100.00 0% Special Department Expense 49,000.00 20,967.03 - 28,032.97 43% 2,000.00 1,345.47 - 654.53 67% Discretionary Fund Program 33,700.00 2,125.00 - 31,575.00 6% 20,000.00 2,038.75 - 17,961.25 10% Dues/Subscriptions/Memberships 500.00 - - 500.00 0% 500.00 - - 500.00 0% Convention & Meeting Expense 8,000.00 10,650.96 - (2,650.96) 133% 8,000.00 2,857.77 - 5,142.23 36% Operations & Maintenance 99,200.00 35,745.17 - 63,454.83 36% 30,600.00 6,241.99 - 24,358.01 20% Total City Council 118,902.00 47,678.94 - 71,223.06 40% 49,194.00 14,085.49 - 35,108.51 29% 19 - 85

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City of South Pasadena
Year to date Expenditures by Department
As of February 12,2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
City Manager
Salaries - Permanent 693,542.00 387,925.76 - 305,616.24 56% 606,976.00 519,043.45 - 87,932.55 86% Salaries - Temp / Part 35,128.00 24,320.81 - 10,807.19 69% 35,000.00 105,472.26 - (70,472.26) 301% Overtime - 5,704.50 - (5,704.50) 100% - 17,519.62 - (17,519.62) 100% Holiday 8,847.00 - - 8,847.00 0% - 181.21 - (181.21) 100% Salaries 737,517.00 417,951.07 - 319,565.93 57% 641,976.00 642,216.54 - (240.54) 100% Leave Buyback 25,608.00 - - 25,608.00 0% 27,000.00 2,879.18 - 24,120.82 11% Retirement 73,787.00 40,568.64 - 33,218.36 55% 144,439.00 141,661.93 - 2,777.07 98% CalPERS UAL 110,175.00 111,162.02 - (987.02) 101% - - - - 100% Deferred Compensation 6,820.00 3,662.20 - 3,157.80 54% 4,542.00 3,074.08 - 1,467.92 68% Workers Compensation 8,081.00 4,259.90 - 3,821.10 53% 11,569.00 6,921.68 - 4,647.32 60% Group Health Insurance 73,170.00 42,889.97 - 30,280.03 59% 53,112.00 41,156.53 - 11,955.47 77% Optical Insurance 1,048.00 612.39 - 435.61 58% 1,080.00 894.06 - 185.94 83% Dental Insurance 3,911.00 2,269.48 - 1,641.52 58% 4,050.00 2,887.24 - 1,162.76 71% Life Insurance 515.00 277.69 - 237.31 54% 446.00 431.68 - 14.32 97% FICA - Medicare 12,744.00 6,194.16 - 6,549.84 49% 8,517.00 10,642.83 - (2,125.83) 125% City Manager's Car allowance 6,000.00 3,500.00 - 2,500.00 58% - 3,000.00 - (3,000.00) 100% Fringe Benefits 321,859.00 215,396.45 - 106,462.55 67% 254,755.00 213,549.21 - 41,205.79 84% Office Supplies 10,000.00 4,697.13 - 5,302.87 47% 10,000.00 2,118.20 - 7,881.80 21% Postage 4,000.00 6.04 - 3,993.96 0% 2,000.00 2,018.86 - (18.86) 101% Special Department Expense 8,500.00 12,323.66 - (3,823.66) 145% 15,000.00 12,692.22 - 2,307.78 85% Printing/Duplicating 6,000.00 3,011.93 - 2,988.07 50% 6,000.00 4,806.45 - 1,193.55 80% Dues & Memberships 44,437.00 40,018.58 - 4,418.42 90% 44,100.00 31,886.03 - 12,213.97 72% Convention & Meeting Expense 17,198.00 16,813.14 - 384.86 98% 15,000.00 11,826.19 - 3,173.81 79% Vehicle Maintenance 100% 750.00 - - 750.00 0%
Equipment Maintenance 100% 700.00 - - 700.00 0%
Professional Service 40,000.00 22,088.17 3,447.50 14,464.33 64% 40,000.00 15,296.25 3,622.50 21,081.25 47% Contract Services 10,000.00 232.00 - 9,768.00 2% 10,000.00 - - 10,000.00 0% CM Emergency 25,000.00 - - 25,000.00 0% 25,000.00 24,191.27 - 808.73 97% Operations & Maintenance 165,135.00 99,190.65 3,447.50 62,496.85 62% 168,550.00 104,835.47 3,622.50 60,092.03 64% City Manager 1,224,511.00 732,538.17 3,447.50 488,525.33 60% 1,065,281.00 960,601.22 3,622.50 101,057.28 91% Printing/Duplicating 8,000.00 6,371.35 - 1,628.65 80% 8,000.00 8,050.00 - (50.00) 101% Dues & Memberships 3,275.00 - - 3,275.00 0% 3,000.00 - - 3,000.00 0% Community Engagement 20,000.00 22,150.00 - (2,150.00) 111% 56,000.00 16,279.32 - 39,720.68 29% Communications Spec. Dep. Exp. 19,000.00 19,429.00 - (429.00) 102% 4,000.00 1,607.30 - 2,392.70 40% Communications Prof. Services - 100% 8,400.00 2,148.00 - 6,252.00 26% Operations & Maintenance 50,275.00 47,950.35 - 2,324.65 95% 79,400.00 28,084.62 - 51,315.38 35% Economic Development 50,275.00 47,950.35 - 2,324.65 95% 79,400.00 28,084.62 - 51,315.38 35% Total City Manager 1,274,786.00 780,488.52 3,447.50 490,849.98 61% 1,144,681.00 988,685.84 3,622.50 152,372.66 87% 19 - 86

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City of South Pasadena
Year to date Expenditures by Department
As of February 12,2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
City Treasurer
Salaries - Temp / Part 8,472.00 4,942.00 - 3,530.00 58% 8,472.00 4,236.00 - 4,236.00 50% Salaries 8,472.00 4,942.00 - 3,530.00 58% 8,472.00 4,236.00 - 4,236.00 50% Workers Compensation 119.00 69.23 - 49.77 58% 157.00 59.34 - 97.66 38% FICA - Medicare 648.00 378.07 - 269.93 58% 123.00 280.29 - (157.29) 228% Fringe Benefits 767.00 447.30 - 319.70 58% 280.00 339.63 - (59.63) 121% City Treasurer 9,239.00 5,389.30 - 3,849.70 58% 8,752.00 4,575.63 - 4,176.37 52% Total City Treasurer 9,239.00 5,389.30 - 3,849.70 58% 8,752.00 4,575.63 - 4,176.37 52% Community Developmennt
Salaries - Permanent 1,256,252.00 685,159.61 - 571,092.39 55% 1,029,544.00 450,548.25 - 578,995.75 44% Salaries - Temp / Part 127,310.00 47,732.81 - 79,577.19 37% 109,000.00 104,248.92 - 4,751.08 96% Overtime 15,000.00 6,398.71 - 8,601.29 43% 5,000.00 14,229.44 - (9,229.44) 285% Holiday 7,229.00 - - 7,229.00 0% - - - - 100%
Salaries 1,405,791.00 739,291.13 - 666,499.87 53% 1,143,544.00 569,026.61 - 574,517.39 50% Leave Buyback 9,496.00 - - 9,496.00 0% 8,000.00 - - 8,000.00 0% Retirement 128,201.00 67,633.17 - 60,567.83 53% 241,120.00 194,788.00 - 46,332.00 81% CalPERS UAL 161,675.00 163,123.39 - (1,448.39) 101% - - - - 100% Deferred Compensation 12,545.00 6,617.50 - 5,927.50 53% 3,005.00 1,645.62 - 1,359.38 55% Workers Compensation 15,125.00 7,723.16 - 7,401.84 51% 22,266.00 6,064.56 - 16,201.44 27% Group Health Insurance 210,060.00 73,055.82 - 137,004.18 35% 109,893.00 42,341.38 - 67,551.62 39% Vision Insurance 2,743.00 1,318.56 - 1,424.44 48% 2,640.00 945.32 - 1,694.68 36% Dental Insurance 10,250.00 4,792.92 - 5,457.08 47% 9,900.00 3,670.75 - 6,229.25 37% Life Insurance 1,287.00 659.14 - 627.86 51% 1,089.00 461.79 - 627.21 42% FICA - Medicare 24,241.00 11,612.99 - 12,628.01 48% 14,928.00 8,391.55 - 6,536.45 56% Fringe Benefits 575,623.00 336,536.65 - 239,086.35 58% 412,841.00 258,308.97 - 154,532.03 63% Office Supplies 20,000.00 3,347.02 - 16,652.98 17% 3,000.00 1,579.16 - 1,420.84 53% Postage 15,000.00 4,978.56 - 10,021.44 33% 6,000.00 3,190.40 - 2,809.60 53% Special Department Expense 6,122.00 4,820.27 - 1,301.73 79% 5,500.00 5,150.23 - 349.77 94% Advertising 10,000.00 150.00 - 9,850.00 2% 3,000.00 - - 3,000.00 0% Printing/Duplicating 11,000.00 2,463.25 - 8,536.75 22% 15,000.00 4,900.32 - 10,099.68 33% Dues & Memberships 15,009.00 11,943.07 - 3,065.93 80% 33,000.00 10,440.45 - 22,559.55 32% Conference & Meeting Expense 27,075.00 6,509.80 - 20,565.20 24% 6,500.00 4,100.00 - 2,400.00 63% Vehicle Maintenance 1,000.00 148.31 - 851.69 15% 1,000.00 - - 1,000.00 0% Equipment Maintenance - 100% 1,500.00 - - 1,500.00 0%
Legal Services - 3,000.00 27,000.00 (30,000.00) 100% - - - - 100% Legal Fees - Comm Dev 29,145.59 - - 29,145.59 0% - - - - 100% Professional Services 1,291,806.10 242,359.50 49,290.29 1,000,156.31 23% 430,000.00 62,368.00 159,104.25 208,527.75 52% Contract Services 794,500.00 282,304.64 498,119.46 14,075.90 98% 900,000.00 660,912.90 573,496.60 (334,409.50) 137% Training Expense 3,000.00 179.31 - 2,820.69 6% 6,000.00 95.00 - 5,905.00 2% Boards & Commissions 4,675.00 - - 4,675.00 0% 3,000.00 191.25 - 2,808.75 6% Public Art 25,000.00 - - 25,000.00 0% 25,000.00 - - 25,000.00 0% Operations & Maintenance 2,253,332.69 562,203.73 574,409.75 1,116,719.21 50% 1,438,500.00 752,927.71 732,600.85 (47,028.56) 103% Community Development 4,234,746.69 1,638,031.51 574,409.75 2,022,305.43 52% 2,994,885.00 1,580,263.29 732,600.85 682,020.86 77% Total Community Development 4,234,746.69 1,638,031.51 574,409.75 2,022,305.43 52% 2,994,885.00 1,580,263.29 732,600.85 682,020.86 77% 19 - 87

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City of South Pasadena
Year to date Expenditures by Department
As of February 12,2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Community Services
Salaries - Regular Employees 76,654.00 52,665.84 - 23,988.16 69% 82,164.00 36,235.99 - 45,928.01 44% Salaries - Temp / Part 170,665.00 89,239.50 - 81,425.50 52% 160,000.00 75,081.98 - 84,918.02 47% Overtime 2,000.00 - - 2,000.00 0% - - - - 100%
Holiday - 100% - 1,102.97 - (1,102.97) 100%
Salaries 249,319.00 141,905.34 - 107,413.66 57% 242,164.00 112,420.94 - 129,743.06 46% Leave Buyback 2,193.00 - - 2,193.00 0% 2,100.00 - - 2,100.00 0% Retirement 6,132.00 8,578.02 - (2,446.02) 140% 6,610.00 10,831.09 - (4,221.09) 164% Deferred Compensation 767.00 501.31 - 265.69 65% 822.00 347.37 - 474.63 42% Workers Compensation Ins. 2,686.00 1,499.80 - 1,186.20 56% 3,399.00 1,252.02 - 2,146.98 37% Group Health Insurance 8,580.00 5,305.82 - 3,274.18 62% 8,580.00 4,290.00 - 4,290.00 50% Optical Insurance 165.00 96.04 - 68.96 58% 240.00 82.32 - 157.68 34% Dental Insurance 610.00 338.03 - 271.97 55% 900.00 304.98 - 595.02 34% Life Insurance 99.00 57.75 - 41.25 58% 99.00 49.50 - 49.50 50% FICA - Medicare 14,167.00 4,162.10 - 10,004.90 29% 1,191.00 3,052.17 - (1,861.17) 256% Fringe Benefits 35,399.00 20,538.87 - 14,860.13 58% 23,941.00 20,209.45 - 3,731.55 84% Office Supplies 3,000.00 772.03 - 2,227.97 26% 3,000.00 484.69 - 2,515.31 16% Postage 2,500.00 301.94 - 2,198.06 12% 3,000.00 240.00 - 2,760.00 8% Special Department Expense 30,700.00 15,812.57 1,246.66 13,640.77 56% 30,600.00 10,167.98 2,417.55 18,014.47 41% Advertising 3,780.00 1,002.10 - 2,777.90 27% 2,800.00 1,065.96 - 1,734.04 38% Printing and Duplication 4,500.00 455.48 - 4,044.52 10% 4,500.00 - - 4,500.00 0% Dues/Membership/Subscription 1,030.00 451.47 - 578.53 44% 760.00 61.96 - 698.04 8% Conference & Meeting Expense 2,000.00 480.00 - 1,520.00 24% 2,000.00 630.00 - 1,370.00 32% Equipment Maintenance 3,500.00 3,529.90 - (29.90) 101% 3,500.00 110.00 - 3,390.00 3% Building Maintenance 2,300.00 2,300.00 - - 100% 3,300.00 473.71 200.00 2,626.29 20% Contract Services 63,461.00 6,203.48 57,256.77 0.75 100% 66,003.00 2,008.40 61,127.35 2,867.25 96% Training Expenses 800.00 360.00 - 440.00 45% 500.00 214.00 - 286.00 43% Special Events 17,000.00 9,126.66 1,083.25 6,790.09 60% 17,000.00 4,008.23 - 12,991.77 24% Classes 16,000.00 7,916.30 - 8,083.70 49% 22,400.00 7,200.00 - 15,200.00 32% Lease Payment 2,460.00 109.80 - 2,350.20 4% 2,460.00 69.03 - 2,390.97 3% Operations & Maintenance 153,031.00 48,821.73 59,586.68 44,622.59 71% 161,823.00 26,733.96 63,744.90 71,344.14 56% Senior Center 437,749.00 211,265.94 59,586.68 166,896.38 62% 427,928.00 159,364.35 63,744.90 204,818.75 52% Salaries - Permanent 168,858.00 77,678.45 - 91,179.55 46% 147,928.00 92,663.01 - 55,264.99 63% Salaries - Temp / Part 10,500.00 - - 10,500.00 0% 10,500.00 - - 10,500.00 0% Holiday 3,034.00 - - 3,034.00 0% - - - - 100%
Salaries 182,392.00 77,678.45 - 104,713.55 43% 158,428.00 92,663.01 - 65,764.99 58% Leave Buyback 3,989.00 - - 3,989.00 0% 2,000.00 - - 2,000.00 0% Retirement 22,391.00 10,254.86 - 12,136.14 46% 52,913.00 43,776.34 - 9,136.66 83% CalPERS UAL 50,114.00 50,562.95 - (448.95) 101% - - - - 100% Deferred Compensation 1,689.00 766.84 - 922.16 45% 1,140.00 911.62 - 228.38 80% Workers Compensation 1,943.00 866.43 - 1,076.57 45% 2,705.00 1,086.52 - 1,618.48 40% Group Health Insurance 12,285.00 6,107.34 - 6,177.66 50% 8,580.00 7,437.41 - 1,142.59 87% Optical Insurance 165.00 79.90 - 85.10 48% 240.00 108.86 - 131.14 45% Dental Insurance 682.00 327.61 - 354.39 48% 900.00 474.16 - 425.84 53% Life Insurance 99.00 48.03 - 50.97 49% 99.00 66.78 - 32.22 67% FICA - Medicare 2,448.00 1,100.96 - 1,347.04 45% 2,120.00 1,305.03 - 814.97 62% Fringe Benefits 95,805.00 70,114.92 - 25,690.08 73% 70,697.00 55,166.72 - 15,530.28 78% 19 - 88

Page 9 ends

City of South Pasadena
Year to date Expenditures by Department
As of February 12,2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Office Supplies 1,000.00 129.57 - 870.43 13% 1,000.00 138.97 - 861.03 14% Postage 650.00 - - 650.00 0% 650.00 - - 650.00 0%
Special Department Expense 12,315.36 7,243.54 - 5,071.82 59% 14,830.00 2,356.53 5,850.00 6,623.47 55% Advertising 1,000.00 - - 1,000.00 0% 150.00 - - 150.00 0% Printing/Duplicating 6,000.00 104.45 - 5,895.55 2% 200.00 6,051.29 - (5,851.29) 3026% Dues & Memberships 705.00 705.00 - - 100% 700.00 - - 700.00 0% Convention & Meeting Expense 2,000.00 - - 2,000.00 0% 2,000.00 60.00 - 1,940.00 3% Equipment Maintenance 4,100.00 368.88 - 3,731.12 9% 7,300.00 810.00 - 6,490.00 11% Building Maintenance 12,500.00 2,000.00 - 10,500.00 16% 26,000.00 2,938.62 - 23,061.38 11% Contract Services 8,450.00 4,706.69 3,682.63 60.68 99% 58,050.00 41,322.02 18,308.35 (1,580.37) 103% Training Expense 250.00 30.00 - 220.00 12% 250.00 - - 250.00 0% Special Events 50,000.00 42,398.27 - 7,601.73 85% 50,000.00 4,352.92 - 45,647.08 9% Lease Payment 300.00 109.80 - 190.20 37% 300.00 69.02 - 230.98 23% Operations & Maintenance 99,270.36 57,796.20 3,682.63 37,791.53 62% 161,430.00 58,099.37 24,158.35 79,172.28 51% Recreation 377,467.36 205,589.57 3,682.63 168,195.16 55% 390,555.00 205,929.10 24,158.35 160,467.55 59% Salaries - Permanent 143,183.00 69,657.11 - 73,525.89 49% 145,584.00 63,946.85 - 81,637.15 44% Salaries - Temp / Part 508,295.00 159,967.09 - 348,327.91 31% 300,000.00 154,037.32 - 145,962.68 51% Overtime 2,500.00 1,119.95 - 1,380.05 45% 2,500.00 1,466.74 - 1,033.26 59% Holiday 2,347.00 533.20 - 1,813.80 23% - 1,894.54 - (1,894.54) 100% Salaries 656,325.00 231,277.35 - 425,047.65 35% 448,084.00 221,345.45 - 226,738.55 49% Leave Buyback 2,193.00 - - 2,193.00 0% 1,500.00 - - 1,500.00 0% Retirement 26,455.00 6,818.79 - 19,636.21 26% 11,712.00 13,692.32 - (1,980.32) 117% Deferred Compensation 1,432.00 857.90 - 574.10 60% 822.00 273.50 - 548.50 33% Workers Compensation 10,897.00 2,535.41 - 8,361.59 23% 3,223.00 2,436.70 - 786.30 76% Group Health Insurance 11,100.00 6,475.00 - 4,625.00 58% 11,100.00 5,550.00 - 5,550.00 50% Optical Insurance 329.00 192.08 - 136.92 58% 480.00 164.64 - 315.36 34% Dental Insurance 1,510.00 863.03 - 646.97 57% 1,800.00 754.98 - 1,045.02 42% Life Insurance 198.00 115.50 - 82.50 58% 198.00 99.00 - 99.00 50% FICA - Medicare 40,961.00 12,040.79 - 28,920.21 29% 2,111.00 11,099.40 - (8,988.40) 526% Fringe Benefits 95,075.00 29,898.50 - 65,176.50 31% 32,946.00 34,070.54 - (1,124.54) 103% Office Supplies 2,500.00 976.57 - 1,523.43 39% 2,500.00 556.15 - 1,943.85 22% Postage 1,250.00 - - 1,250.00 0% 1,250.00 - - 1,250.00 0% Special Department Expense 5,200.00 579.53 - 4,620.47 11% 5,000.00 81.33 - 4,918.67 2% Advertising 2,800.00 - - 2,800.00 0% 2,800.00 - - 2,800.00 0% Printing/Duplicating 2,400.00 263.65 - 2,136.35 11% 1,200.00 - - 1,200.00 0% Dues/Membership 1,195.00 340.00 - 855.00 28% 600.00 - - 600.00 0% Conference & Meeting Expense 2,500.00 960.00 - 1,540.00 38% 2,000.00 930.00 - 1,070.00 47% Equipment Maintenance 850.00 549.69 - 300.31 65% 850.00 - - 850.00 0% Building Maintenance 20,450.00 7,567.16 - 12,882.84 37% 20,550.00 - - 20,550.00 0% Contract Services 23,004.00 12,852.23 5,490.33 4,661.44 80% 23,525.00 19,043.30 5,394.90 (913.20) 104% Training Expense 800.00 200.00 - 600.00 25% 500.00 90.00 - 410.00 18% Special Events 56,800.00 38,656.99 - 18,143.01 68% 42,850.00 34,341.58 8,050.00 458.42 99% Classes 149,000.00 65,816.35 - 83,183.65 44% 130,000.00 83,152.30 - 46,847.70 64% Camp Services 57,960.00 22,708.14 1,805.91 33,445.95 42% 49,140.00 11,649.51 2,248.00 35,242.49 28% Teen Center 7,150.00 - - 7,150.00 0% 7,150.00 1,241.49 - 5,908.51 17% Lease Payment 260.00 109.80 - 150.20 42% 260.00 69.02 - 190.98 27% Operations & Maintenance 334,119.00 151,580.11 7,296.24 175,242.65 48% 290,175.00 151,154.68 15,692.90 123,327.42 57% After-School Day Care 1,085,519.00 412,755.96 7,296.24 665,466.80 39% 771,205.00 406,570.67 15,692.90 348,941.43 55% Total Community Services 1,900,735.36 829,611.47 70,565.55 1,000,558.34 47% 1,589,688.00 771,864.12 103,596.15 714,227.73 55% 19 - 89

Page 10 ends

City of South Pasadena
Year to date Expenditures by
Department As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Finance
Salaries - Permanent 535,178.00 291,233.02 - 243,944.98 54% 519,867.00 171,029.33 - 348,837.67 33% Salaries - Temp / Part - 100% 48,071.00 89,406.25 - (41,335.25) 186% Overtime - 512.41 - (512.41) 100% 2,050.00 3,638.97 - (1,588.97) 178% Holiday 4,540.00 - - 4,540.00 0% 6,780.00 - - 6,780.00 0% Salaries 539,718.00 291,745.43 - 247,972.57 54% 576,768.00 264,074.55 - 312,693.45 46% Leave Buyback 10,318.00 - - 10,318.00 0% 26,000.00 5,485.47 - 20,514.53 21% Retirement 42,762.00 21,295.07 - 21,466.93 50% 68,587.00 54,643.13 - 13,943.87 80% Deferred Compensation 5,338.00 2,820.11 - 2,517.89 53% 2,493.00 653.06 - 1,839.94 26% Workers Compensation 5,966.00 2,855.50 - 3,110.50 48% 8,229.00 2,717.52 - 5,511.48 33% Group Health Insurance 73,147.00 24,742.87 - 48,404.13 34% 39,761.00 15,976.52 - 23,784.48 40% Optical Insurance 998.00 479.46 - 518.54 48% 1,034.00 334.87 - 699.13 32% Dental Insurance 3,736.00 1,747.51 - 1,988.49 47% 3,879.00 1,260.25 - 2,618.75 32% Life Insurance 494.00 245.94 - 248.06 50% 427.00 168.18 - 258.82 39% FICA - Medicare 7,760.00 4,194.20 - 3,565.80 54% 10,127.00 4,181.56 - 5,945.44 41% Fringe Benefits 150,519.00 58,380.66 - 92,138.34 39% 160,537.00 85,420.56 - 75,116.44 53% Office Supplies 9,330.00 2,494.49 - 6,835.51 27% 9,000.00 4,343.64 - 4,656.36 48% Postage 3,000.00 1,716.12 - 1,283.88 57% 3,500.00 752.66 - 2,747.34 22% Special Department Expense 140,551.00 64,155.48 - 76,395.52 46% 72,648.00 46,207.89 1,089.00 25,351.11 65% Printing/Duplicating 3,950.00 3,022.94 - 927.06 77% 2,000.00 2,000.00 - - 100% Dues & Memberships 971.00 775.00 - 196.00 80% 2,500.00 1,068.29 - 1,431.71 43% Convention & Meeting Expense 6,793.00 8,688.46 - (1,895.46) 128% 1,000.00 3,330.43 - (2,330.43) 333% Equipment Maintenance - 100% 300.00 - - 300.00 0%
Professional Service 149,887.00 78,621.89 17,337.42 53,927.69 64% 80,141.00 56,670.29 27,280.06 (3,809.35) 105% Contract Services 100,000.00 77,376.39 17,897.31 4,726.30 95% 38,500.00 26,051.25 10,318.75 2,130.00 94% Training Expense 3,916.00 3,251.82 - 664.18 83% 4,000.00 2,423.22 - 1,576.78 61% Operations & Maintenance 418,398.00 240,102.59 35,234.73 143,060.68 66% 213,589.00 142,847.67 38,687.81 32,053.52 85% Finance 1,108,635.00 590,228.68 35,234.73 483,171.59 56% 950,894.00 492,342.78 38,687.81 419,863.41 56% Unemployment Insurance - 3,439.00 - (3,439.00) 100% - - - - 100% Retiree Health Insurance 592,250.00 185,785.88 - 406,464.12 31% 600,000.00 259,624.10 - 340,375.90 43% Fringe Benefits 592,250.00 189,224.88 - 403,025.12 32% 600,000.00 259,624.10 - 340,375.90 43% Special Department Expense 9,600.00 10,469.00 - (869.00) 109% 5,557,952.00 6,567.46 - 5,551,384.54 0% Dues & Memberships 1,525.00 1,737.13 - (212.13) 114% 1,400.00 1,524.89 - (124.89) 109% Utilities 495,000.00 262,667.74 - 232,332.26 53% 495,000.00 257,090.61 - 237,909.39 52% Professional Services 135,000.00 44,201.96 10,073.04 80,725.00 40% 137,640.00 30,137.96 - 107,502.04 22% Contract Services 19,000.00 12,955.96 6,044.04 - 100% 16,000.00 7,136.32 8,863.68 - 100% Property Tax Admin. Fee 177,069.00 189,686.19 - (12,617.19) 107% 176,300.00 177,069.26 - (769.26) 100% Liability & Surety Bonds 1,110,000.00 - - 1,110,000.00 0% 1,190,000.00 - - 1,190,000.00 0% Operations & Maintenance 1,947,194.00 521,717.98 16,117.08 1,409,358.94 28% 7,574,292.00 479,526.50 8,863.68 7,085,901.82 6% Non-Departmental/Overhead 2,539,444.00 710,942.86 16,117.08 1,812,384.06 29% 8,174,292.00 739,150.60 8,863.68 7,426,277.72 9% Total Finance 3,648,079.00 1,301,171.54 51,351.81 2,295,555.65 37% 9,125,186.00 1,231,493.38 47,551.49 7,846,141.13 14% 19 - 90

Page 11 ends

City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Fire
Salaries - Permanent 2,745,719.00 1,296,790.00 - 1,448,929.00 47% 2,478,360.00 1,468,848.44 - 1,009,511.56 59% Salaries - Permanent - 100% 28,576.00 11,226.32 - 17,349.68 39% Overtime 800,000.00 627,911.83 - 172,088.17 78% 600,000.00 517,766.11 - 82,233.89 86% Overtime - Flsa 98,000.00 17,609.14 - 80,390.86 18% 97,000.00 23,662.54 - 73,337.46 24% Overtime - Fire Strike 300,000.00 - - 300,000.00 0% 300,000.00 - - 300,000.00 0% Holiday 129,891.00 56,165.38 - 73,725.62 43% 90,000.00 51,712.76 - 38,287.24 57% Overtime - Special Detail 100,000.00 41,918.75 - 58,081.25 42% 100,000.00 103,805.00 - (3,805.00) 104% Salaries 4,173,610.00 2,040,395.10 - 2,133,214.90 49% 3,693,936.00 2,177,021.17 - 1,516,914.83 59% IOD - Safety - 144,797.13 - (144,797.13) 100% - 161,282.85 - (161,282.85) 100% Fitness 10,500.00 4,500.00 - 6,000.00 43% 9,000.00 5,900.00 - 3,100.00 66% Leave Buyback 34,214.00 7,432.51 - 26,781.49 22% 50,000.00 26,111.86 - 23,888.14 52% Retirement 538,397.00 289,314.77 - 249,082.23 54% 1,378,154.00 1,057,921.62 - 320,232.38 77% CalPERS UAL 1,024,111.00 970,913.51 - 53,197.49 95% - - - - 100% Deferred Compensation 26,898.00 21,717.81 - 5,180.19 81% 5,034.00 3,140.03 - 1,893.97 62% Workers Compensation 238,767.00 168,417.14 - 70,349.86 71% 337,652.00 185,932.72 - 151,719.28 55% Disability Insurance - 8,900.91 - (8,900.91) 100% - 61,159.04 - (61,159.04) 100% Group Health Insurance 401,460.00 154,663.90 - 246,796.10 39% 269,760.00 130,600.00 - 139,160.00 48% Optical Insurance 5,143.00 2,423.60 - 2,719.40 47% 5,280.00 2,413.92 - 2,866.08 46% Dental Insurance 18,960.00 8,789.23 - 10,170.77 46% 19,800.00 8,434.86 - 11,365.14 43% Life Insurance 2,277.00 1,157.33 - 1,119.67 51% 2,178.00 1,089.00 - 1,089.00 50% FICA - Medicare 40,074.00 29,322.45 - 10,751.55 73% 35,936.00 33,158.43 - 2,777.57 92% Uniform Allowance 18,992.00 9,672.27 - 9,319.73 51% 15,850.00 9,231.56 - 6,618.44 58% Fringe Benefits 2,359,793.00 1,822,022.56 - 537,770.44 77% 2,128,644.00 1,686,375.89 - 442,268.11 79% Office Supplies 3,700.00 1,516.08 - 2,183.92 41% 3,700.00 803.91 - 2,896.09 22% Postage 1,100.00 192.71 - 907.29 18% 1,000.00 455.03 - 544.97 46% Special Department Expense 44,000.00 20,643.95 2,412.72 20,943.33 52% 44,000.00 12,375.21 9,666.72 21,958.07 50% Fire Strike Team Expense - 100% 15,000.00 1,321.10 - 13,678.90 9% Medical Supplies 36,500.00 13,334.10 11,410.48 11,755.42 68% 119,060.00 93,341.48 23,607.27 2,111.25 98% Hazardous Materials 500.00 - - 500.00 0% 500.00 156.44 - 343.56 31% Ground Emergency Medical Trans 10,000.00 - - 10,000.00 0% 34,000.00 5,464.72 - 28,535.28 16% Accelerant Detection K9 3,500.00 3,382.90 - 117.10 97% 5,000.00 982.56 - 4,017.44 20% Printing/Duplicating 500.00 683.31 - (183.31) 137% 1,000.00 1,729.20 - (729.20) 173% Dues & Memberships 1,500.00 - - 1,500.00 0% 2,000.00 1,791.10 - 208.90 90% Books & Periodicals 2,000.00 82.54 - 1,917.46 4% 2,000.00 1,168.61 - 831.39 58% Conference & Meeting Expense 3,000.00 1,200.00 - 1,800.00 40% 2,000.00 1,613.77 - 386.23 81% Vehicle Maintenance 52,500.00 39,651.67 - 12,848.33 76% 37,500.00 15,161.76 1,240.40 21,097.84 44% Fuel 30,000.00 5,410.99 114.90 24,474.11 18% 30,000.00 - - 30,000.00 0% Equipment Maintenance 11,000.00 736.68 - 10,263.32 7% 11,000.00 2,150.00 - 8,850.00 20% Building Maintenance 10,000.00 9,582.74 - 417.26 96% 10,000.00 2,417.14 - 7,582.86 24% Safety Clothing/Equipment 35,000.00 20,333.43 1,842.56 12,824.01 63% 183,048.00 24,392.63 155,260.32 3,395.05 98% Professional Service 149,000.00 19,043.96 16,406.04 113,550.00 24% 42,000.00 11,208.00 17,792.00 13,000.00 69% Contract Services 222,372.00 154,943.99 26,567.37 40,860.64 82% 225,000.00 101,386.94 43,663.28 79,949.78 64% Contract Svcs-Command Sharing 132,500.00 33,851.82 - 98,648.18 26% 65,000.00 18,975.39 - 46,024.61 29% Training Expense 12,000.00 4,603.88 - 7,396.12 38% 12,000.00 5,757.80 - 6,242.20 48% Machinery & Equipment - 100% 150,000.00 - - 150,000.00 0% Operations & Maintenance 760,672.00 329,194.75 58,754.07 372,723.18 51% 994,808.00 302,652.79 251,229.99 440,925.22 56% 19 - 91

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Fire 7,294,075.00 4,191,612.41 58,754.07 3,043,708.52 58% 6,817,388.00 4,166,049.85 251,229.99 2,400,108.16 65% Special Department Expense 29,500.00 8,090.91 - 21,409.09 27% 40,000.00 26,121.16 - 13,878.84 65% Contract Services 25,500.00 16,500.00 - 9,000.00 65% 15,000.00 - - 15,000.00 0% Operations & Maintenance 55,000.00 24,590.91 - 30,409.09 45% 55,000.00 26,121.16 - 28,878.84 47% Emergency Preparedness 55,000.00 24,590.91 - 30,409.09 45% 55,000.00 26,121.16 - 28,878.84 47% Total Fire 7,349,075.00 4,216,203.32 58,754.07 3,074,117.61 58% 6,872,388.00 4,192,171.01 251,229.99 2,428,987.00 65% 19 - 92

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Library
Salaries - Permanent 904,837.00 496,413.99 - 408,423.01 55% 818,664.00 372,950.50 - 445,713.50 46% Salaries - Temp / Part 360,000.00 167,339.15 - 192,660.85 46% 342,000.00 148,327.25 - 193,672.75 43% Overtime - 24.32 - (24.32) 100% - - - - 100%
Holiday 13,598.00 405.69 - 13,192.31 3% - 1,245.68 - (1,245.68) 100% Salaries 1,278,435.00 664,183.15 - 614,251.85 52% 1,160,664.00 522,523.43 - 638,140.57 45% Leave Buyback 18,553.00 - - 18,553.00 0% 18,000.00 5,964.58 - 12,035.42 33% Retirement 100,577.00 58,326.84 - 42,250.16 58% 191,378.00 157,747.60 - 33,630.40 82% CalPERS UAL 153,309.00 154,682.44 - (1,373.44) 101% - - - - 100% Deferred Compensation 8,947.00 4,730.24 - 4,216.76 53% 1,387.00 679.34 - 707.66 49% Workers Compensation 19,762.00 7,710.98 - 12,051.02 39% 15,145.00 6,205.36 - 8,939.64 41% Group Health Insurance 154,200.00 63,355.00 - 90,845.00 41% 104,280.00 48,565.00 - 55,715.00 47% Optical Insurance 2,174.00 1,111.60 - 1,062.40 51% 2,400.00 819.52 - 1,580.48 34% Dental Insurance 7,840.00 4,073.70 - 3,766.30 52% 9,000.00 3,368.26 - 5,631.74 37% Life Insurance 990.00 508.18 - 481.82 51% 990.00 413.25 - 576.75 42% FICA - Medicare 66,051.00 17,213.45 - 48,837.55 26% 11,871.00 14,312.42 - (2,441.42) 121% Fringe Benefits 532,403.00 311,712.43 - 220,690.57 59% 354,451.00 238,075.33 - 116,375.67 67% Office Supplies 7,500.00 2,585.77 - 4,914.23 34% 6,500.00 2,853.67 - 3,646.33 44% Postage 2,200.00 - - 2,200.00 0% 1,500.00 122.10 - 1,377.90 8% Special Department Expense 22,500.00 20,167.48 - 2,332.52 90% 20,000.00 10,173.13 - 9,826.87 51% Library Periodicals 7,100.00 5,774.33 - 1,325.67 81% 7,000.00 4,484.78 104.76 2,410.46 66% Advertising - 100% 1,000.00 - - 1,000.00 0%
Digital Resources 20,000.00 19,908.81 - 91.19 100% 20,000.00 17,682.48 - 2,317.52 88% Printing/Duplicating 4,500.00 1,282.35 - 3,217.65 28% 3,500.00 2,050.38 - 1,449.62 59% Dues & Memberships 5,400.00 2,981.00 - 2,419.00 55% 4,200.00 3,009.00 - 1,191.00 72% Mileage Reimbursement 100.00 12.53 - 87.47 13% 100.00 - - 100.00 0% 2,210.19 98% 105,000.00 42,982.03 61,204.52 813.45 99%
- 100% 35,000.00 19,184.57 15,815.43 - 100%
- 100% 1,000.00 - - 1,000.00 0%
Conference & Meeting Expense 6,845.00 287.48 - 6,557.52 4% 2,000.00 700.22 - 1,299.78 35% Equipment Maintenance 3,000.00 1,128.38 - 1,871.62 38% 3,000.00 562.92 - 2,437.08 19% Building Maintenance 6,250.00 1,549.99 - 4,700.01 25% 8,000.00 1,491.99 - 6,508.01 19% CENIC WiFi Expenses 11,500.00 4,425.33 7,074.67 - 100% 11,500.00 2,717.58 8,782.42 - 100% Equipment Leasing 450.00 432.24 - 17.76 96% - - - - 100% Professional Service 10,000.00 7,028.69 2,196.31 775.00 92% 34,600.00 5,143.40 21,456.60 8,000.00 77% Contract Services 84,050.00 81,209.14 1,012.55 1,828.31 98% 73,000.00 71,666.68 1,206.15 127.17 100% Training Expense 2,500.00 986.09 - 1,513.91 39% 1,500.00 280.43 - 1,219.57 19% Board Commission Expense 1,500.00 266.02 - 1,233.98 18% 1,500.00 - - 1,500.00 0% Buildings & Improvements 10,000.00 - - 10,000.00 0% 28,900.00 - - 28,900.00 0% Computer Equipment - 100% 2,000.00 - - 2,000.00 0%
Operations & Maintenance 351,395.00 233,153.64 70,945.33 47,296.03 87% 370,800.00 185,105.36 108,569.88 77,124.76 79% Machinery & Equipment 49,000.00 - - 49,000.00 0% 12,000.00 219.40 4,004.11 7,776.49 35% Capital Outlay 49,000.00 - - 49,000.00 0% 12,000.00 219.40 4,004.11 7,776.49 35% Library 2,211,233.00 1,209,049.22 70,945.33 931,238.45 58% 1,897,915.00 945,923.52 112,573.99 839,417.49 56% Total Library 2,211,233.00 1,209,049.22 70,945.33 931,238.45 58% 1,897,915.00 945,923.52 112,573.99 839,417.49 56% Books/DVDs/CDs 110,000.00 55,184.29 52,605.52
E-Books 36,000.00 27,943.72 8,056.28
City-wide Reading Program
19 - 93

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Page 15 ends

City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Salaries - Permanent 182,655.00 67,393.27 - 115,261.73 37% 195,943.00 35,855.05 - 160,087.95 18% Overtime - 3,564.78 - (3,564.78) 100% - - - - 100%
Salaries 182,655.00 70,958.05 - 111,696.95 39% 195,943.00 35,855.05 - 160,087.95 18% Retirement 14,612.00 5,145.16 - 9,466.84 35% 49,993.00 35,528.42 - 14,464.58 71% Deferred Compensation 1,827.00 593.70 - 1,233.30 32% 1,216.00 358.54 - 857.46 29% Workers Compensation 1,984.00 697.49 - 1,286.51 35% 3,625.00 502.39 - 3,122.61 14% Group Health Insurance 29,820.00 6,875.00 - 22,945.00 23% 28,386.00 2,145.00 - 26,241.00 8% Optical Insurance 405.00 150.92 - 254.08 37% 456.00 41.16 - 414.84 9% Dental Insurance 1,510.00 531.19 - 978.81 35% 1,710.00 152.49 - 1,557.51 9% Life Insurance 198.00 82.18 - 115.82 42% 188.00 26.25 - 161.75 14% FICA - Medicare 2,648.00 1,007.30 - 1,640.70 38% 2,841.00 519.18 - 2,321.82 18% Fringe Benefits 53,004.00 15,082.94 - 37,921.06 28% 88,415.00 39,273.43 - 49,141.57 44% Postage 750.00 32.05 - 717.95 4% 500.00 74.43 - 425.57 15% Special Department Expense 2,400.00 960.59 - 1,439.41 40% 1,500.00 925.71 - 574.29 62% Advertising 44,850.00 30,598.53 - 14,251.47 68% 5,000.00 120.00 - 4,880.00 2% Printing/Duplicating 1,000.00 148.23 - 851.77 15% 500.00 230.45 - 269.55 46% Dues & Memberships 800.00 240.00 - 560.00 30% 1,000.00 - - 1,000.00 0% Mileage/Auto Allowance 500.00 - - 500.00 0% 500.00 - - 500.00 0% Convention & Meeting Expense 2,460.00 395.00 - 2,065.00 16% 3,000.00 106.14 - 2,893.86 4% Commissioner Congress - 100% 8,000.00 - - 8,000.00 0%
Equipment Maintenance - 100% 2,000.00 299.02 - 1,700.98 15% Professional Service 75,000.00 32,415.00 42,585.00 - 100% 65,000.00 10,530.00 72,425.00 (17,955.00) 128% Contract Services 83,200.00 5,076.33 43,906.67 34,217.00 59% 37,000.00 13,876.93 - 23,123.07 38% Training Expense 700.00 50.22 - 649.78 7% 1,000.00 500.00 - 500.00 50% Operations & Maintenance 211,660.00 69,915.95 86,491.67 55,252.38 74% 125,000.00 26,662.68 72,425.00 25,912.32 79% City Clerk 447,319.00 155,956.94 86,491.67 204,870.39 54% 409,358.00 101,791.16 72,425.00 235,141.84 43% Salaries - Permanent 268,340.00 139,861.84 - 128,478.16 52% 247,824.00 - - 247,824.00 0% Salaries - Temp / Part 75,080.00 131,686.04 - (56,606.04) 175% - - - - 100% Overtime - 4,167.06 - (4,167.06) 100% - - - - 100%
Salaries 343,420.00 275,714.94 - 67,705.06 80% 247,824.00 - - 247,824.00 0% Retirement 27,489.00 15,228.49 - 12,260.51 55% 52,738.00 33,091.64 - 19,646.36 63% CalPERS UAL 37,944.00 38,283.93 - (339.93) 101% - - - - 100% Deferred Compensation 2,683.00 1,369.96 - 1,313.04 51% 1,166.00 - - 1,166.00 0% Workers Compensation 2,914.00 4,540.41 - (1,626.41) 156% 4,585.00 - - 4,585.00 0% Group Health Insurance 44,067.00 14,548.73 - 29,518.27 33% 34,618.00 - - 34,618.00 0% Optical Insurance 536.00 234.48 - 301.52 44% 576.00 - - 576.00 0% Dental Insurance 2,003.00 848.26 - 1,154.74 42% 2,160.00 - - 2,160.00 0% Life Insurance 248.00 130.36 - 117.64 53% 238.00 - - 238.00 0% FICA - Medicare 3,891.00 3,968.06 - (77.06) 102% 3,593.00 - - 3,593.00 0% Fringe Benefits 121,775.00 79,152.68 - 42,622.32 65% 99,674.00 33,091.64 - 66,582.36 33% 19 - 95

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Postage 350.00 11.85 - 338.15 3% 350.00 70.54 - 279.46 20% Special Department Expense 34,500.00 28,204.46 4,307.75 1,987.79 94% 35,000.00 40,750.12 - (5,750.12) 116% Advertising 10,000.00 3,015.43 - 6,984.57 30% 7,000.00 2,242.40 - 4,757.60 32% Printing/Duplicating 1,000.00 - - 1,000.00 0% 1,000.00 429.98 - 570.02 43% Dues & Memberships 6,319.00 5,038.43 - 1,280.57 80% 4,000.00 5,493.60 - (1,493.60) 137% Convention & Meeting Expense 7,250.00 75.00 - 7,175.00 1% 8,000.00 5,472.34 - 2,527.66 68% Legal Service 130,000.00 3,852.90 - 126,147.10 3% 165,000.00 22,553.10 - 142,446.90 14% Professional Service 35,000.00 35,404.73 507.93 (912.66) 103% 170,000.00 60,231.21 2,310.00 107,458.79 37% Contract Services 142,000.00 25,442.55 23,189.11 93,368.34 34% 105,000.00 39,020.94 - 65,979.06 37% Training Expense 10,000.00 6,888.43 2,025.00 1,086.57 89% 20,000.00 380.65 - 19,619.35 2% Operations & Maintenance 376,419.00 107,933.78 30,029.79 238,455.43 37% 515,350.00 176,644.88 2,310.00 336,395.12 35% Human Resources 841,614.00 462,801.40 30,029.79 348,782.81 59% 862,848.00 209,736.52 2,310.00 650,801.48 25% Legal Services 420,000.00 410,987.08 - 9,012.92 98% 450,000.00 328,771.13 - 121,228.87 73% Legal Services-CalTrans Housng 53,000.00 33,676.46 7,976.54 11,347.00 79% - - - - 100% Professional Services - 7,211.40 - (7,211.40) 100% - - - - 100% Operations & Maintenance 473,000.00 451,874.94 7,976.54 13,148.52 97% 450,000.00 328,771.13 - 121,228.87 73% Legal Services 473,000.00 451,874.94 7,976.54 13,148.52 97% 450,000.00 328,771.13 - 121,228.87 73% Total Management Services 3,476,975.00 2,004,528.58 329,347.69 1,143,098.73 67% 3,111,751.00 1,100,426.51 74,735.00 1,936,589.49 38% 19 - 96

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Police
Salaries - Permanent 5,137,092.00 2,365,296.85 - 2,771,795.15 46% 4,943,712.00 2,149,120.53 - 2,794,591.47 43% Salaries - Temp / Part 104,419.00 92,336.84 - 12,082.16 88% 160,000.00 68,107.16 - 91,892.84 43% Overtime 885,071.00 805,420.99 - 79,650.01 91% 792,000.00 473,382.55 - 318,617.45 60% Holiday 226,708.00 130,915.26 - 95,792.74 58% 200,000.00 99,042.28 - 100,957.72 50% Overtime - Special Detail 450,000.00 58,394.46 - 391,605.54 13% 250,000.00 236,020.89 - 13,979.11 94% Overtime - DUI Checkpoint 47,000.00 17,724.95 - 29,275.05 38% 67,000.00 7,627.45 - 59,372.55 11% Salaries 6,850,290.00 3,470,089.35 - 3,380,200.65 51% 6,412,712.00 3,033,300.86 - 3,379,411.14 47% IOD - Safety - 66,861.18 - (66,861.18) 100% 10,000.00 99,408.43 - (89,408.43) 994% Leave Buyback 13,683.00 683.20 - 12,999.80 5% 38,000.00 22,946.51 - 15,053.49 60% Retirement 858,701.00 446,532.12 - 412,168.88 52% 2,227,309.00 1,693,337.60 - 533,971.40 76% CalPERS UAL 1,237,237.00 1,172,734.49 - 64,502.51 95% - - - - 100% Deferred Compensation 50,434.00 35,212.24 - 15,221.76 70% 4,780.00 4,130.95 - 649.05 86% Workers Compensation 201,506.00 120,947.82 - 80,558.18 60% 228,697.00 107,240.04 - 121,456.96 47% Disability Insurance - 12,517.19 - (12,517.19) 100% - 16,207.89 - (16,207.89) 100% Group Health Insurance 846,120.00 285,425.74 - 560,694.26 34% 477,314.00 228,113.54 - 249,200.46 48% Optical Insurance 11,994.00 5,104.84 - 6,889.16 43% 12,960.00 4,581.76 - 8,378.24 35% Dental Insurance 43,409.00 18,098.25 - 25,310.75 42% 48,600.00 16,592.86 - 32,007.14 34% Life Insurance 5,445.00 2,509.21 - 2,935.79 46% 5,346.00 2,261.25 - 3,084.75 42% FICA - Medicare 83,281.00 51,132.09 - 32,148.91 61% 71,684.00 44,534.42 - 27,149.58 62% Uniform Allowance - 24,789.78 - (24,789.78) 100% 45,000.00 22,884.94 - 22,115.06 51% Fringe Benefits 3,351,810.00 2,242,548.15 - 1,109,261.85 67% 3,169,690.00 2,262,240.19 - 907,449.81 71% Office Supplies 29,000.00 14,583.30 - 14,416.70 50% 29,000.00 8,369.45 - 20,630.55 29% Postage 5,250.00 2,681.69 - 2,568.31 51% 5,000.00 2,707.30 - 2,292.70 54% Special Department Expense 112,500.00 25,801.03 322.51 86,376.46 23% 64,500.00 15,108.65 - 49,391.35 23% OTS Grant Expenses 8,000.00 5,269.16 - 2,730.84 66% 8,000.00 1,000.84 - 6,999.16 13% K9 Expenses 9,000.00 8,376.72 - 623.28 93% 9,000.00 7,400.42 300.00 1,299.58 86% Printing/Duplicating 22,000.00 15,920.30 1,191.17 4,888.53 78% 20,000.00 13,330.06 4,039.00 2,630.94 87% Dues & Memberships 3,700.00 585.00 - 3,115.00 16% 3,700.00 2,025.00 - 1,675.00 55% Convention & Meeting Expense 8,000.00 7,226.85 - 773.15 90% 8,000.00 1,050.18 - 6,949.82 13% Vehicle Maintenance 81,000.00 34,081.70 32,860.24 14,058.06 83% 80,000.00 34,788.16 54,054.01 (8,842.17) 111% Fuel 65,000.00 37,790.96 - 27,209.04 58% 120,000.00 2,964.91 - 117,035.09 2% Equipment 25,000.00 8,566.26 - 16,433.74 34% 25,000.00 440.86 - 24,559.14 2% Equipment Maintenance 21,000.00 7,567.94 8,381.26 5,050.80 76% 20,000.00 6,468.70 4,728.80 8,802.50 56% Safety Clothing/Equipment 35,000.00 17,320.35 2,015.62 15,664.03 55% 30,000.00 5,561.26 2,157.59 22,281.15 26% Professional Service 205,823.00 85,177.86 37,755.85 82,889.29 60% 259,250.00 121,195.77 36,963.11 101,091.12 61% Reserves and Volunteers 7,500.00 - - 7,500.00 0% 7,500.00 - - 7,500.00 0% Contract Services 686,472.00 294,204.70 320,611.26 71,656.04 90% 637,241.00 234,517.55 265,047.24 137,676.21 78% Training Expense 40,000.00 27,646.12 - 12,353.88 69% 30,000.00 13,369.89 - 16,630.11 45% Training Expense - POST Reimb. 30,000.00 28,238.82 - 1,761.18 94% 30,000.00 9,313.00 - 20,687.00 31% Operations & Maintenance 1,394,245.00 621,038.76 403,137.91 370,068.33 73% 1,386,191.00 479,612.00 367,289.75 539,289.25 61% Police 11,596,345.00 6,333,676.26 403,137.91 4,859,530.83 58% 10,968,593.00 5,775,153.05 367,289.75 4,826,150.20 56% Total Police 11,596,345.00 6,333,676.26 403,137.91 4,859,530.83 58% 10,968,593.00 5,775,153.05 367,289.75 4,826,150.20 56% 19 - 97

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Public Works
Salaries - Permanent 479,259.00 233,230.42 - 246,028.58 49% 314,724.00 132,109.01 - 182,614.99 42% Salaries - Temp / Part 31,247.00 3,277.34 - 27,969.66 10% 22,000.00 6,796.67 - 15,203.33 31% Overtime - 1,215.22 - (1,215.22) 100% 7,000.00 978.34 - 6,021.66 14% Holiday - 181.47 - (181.47) 100% - - - - 100%
Salaries 510,506.00 237,904.45 - 272,601.55 47% 343,724.00 139,884.02 - 203,839.98 41% Leave Buyback 3,919.00 - - 3,919.00 0% 7,894.00 - - 7,894.00 0% Retirement 50,837.00 25,102.00 - 25,735.00 49% 71,359.00 56,329.43 - 15,029.57 79% CalPERS UAL 71,623.00 72,264.65 - (641.65) 101% - - - - 100% Deferred Compensation 4,793.00 2,395.14 - 2,397.86 50% 1,741.00 391.51 - 1,349.49 22% Workers Compensation 6,120.00 2,869.23 - 3,250.77 47% 7,914.00 1,556.07 - 6,357.93 20% Disability Insurance - 11,082.36 - (11,082.36) 100% - 1,673.93 - (1,673.93) 100% Group Health Insurance 68,466.00 26,589.85 - 41,876.15 39% 22,197.00 10,273.77 - 11,923.23 46% Optical Insurance 983.00 471.29 - 511.71 48% 732.00 282.47 - 449.53 39% Dental Insurance 3,908.00 1,879.09 - 2,028.91 48% 2,745.00 1,066.87 - 1,678.13 39% Life Insurance 455.00 224.60 - 230.40 49% 302.00 147.32 - 154.68 49% FICA - Medicare 9,340.00 3,719.71 - 5,620.29 40% 4,563.00 2,195.96 - 2,367.04 48% Fringe Benefits 220,444.00 146,597.92 - 73,846.08 67% 119,447.00 73,917.33 - 45,529.67 62% Office Supplies 3,000.00 1,619.39 - 1,380.61 54% 3,000.00 1,687.68 - 1,312.32 56% Postage 2,000.00 639.44 - 1,360.56 32% 2,000.00 397.73 - 1,602.27 20% Special Department Expense 31,000.00 20,198.58 300.00 10,501.42 66% 30,000.00 56,405.67 1,027.33 (27,433.00) 191% Advertising 2,000.00 - - 2,000.00 0% 4,500.00 1,446.75 - 3,053.25 32% Printing/Duplicating 7,500.00 4,243.11 - 3,256.89 57% 7,500.00 451.86 - 7,048.14 6% Dues & Memberships 4,400.00 (25.07) - 4,425.07 -1% 2,250.00 - - 2,250.00 0% Conference & Meeting Expense 3,700.00 299.00 - 3,401.00 8% 3,700.00 - - 3,700.00 0% Vehicle Maintenance 2,000.00 379.60 - 1,620.40 19% 500.00 52.00 250.00 198.00 60% Fuel 3,000.00 1,050.79 2.25 1,946.96 35% 3,000.00 - - 3,000.00 0% Safety Clothing/Equipment 1,500.00 452.33 547.67 500.00 67% 1,500.00 34.42 806.53 659.05 56% Professional Service 400,000.00 9,262.50 168,037.50 222,700.00 44% 250,000.00 47,715.00 - 202,285.00 19% Contract Services 50,000.00 - - 50,000.00 0% - - - - 100% Training Expense 2,200.00 - - 2,200.00 0% 2,000.00 - - 2,000.00 0% Operations & Maintenance 512,300.00 38,119.67 168,887.42 305,292.91 40% 309,950.00 108,191.11 2,083.86 199,675.03 36% Admin. & Engineering 1,243,250.00 422,622.04 168,887.42 651,740.54 48% 773,121.00 321,992.46 2,083.86 449,044.68 42% Salaries - Permanent 56,167.00 23,945.51 - 32,221.49 43% 136,348.00 9,606.46 - 126,741.54 7% Salaries - Temp / Part - 100% 4,000.00 1,135.55 - 2,864.45 28% Overtime - 117.68 - (117.68) 100% - 53.60 - (53.60) 100% Holiday - 42.33 - (42.33) 100% - - - - 100%
Salaries 56,167.00 24,105.52 - 32,061.48 43% 140,348.00 10,795.61 - 129,552.39 8% Leave Buyback 980.00 - - 980.00 0% - - - - 100%
Retirement 6,249.00 2,789.70 - 3,459.30 45% 19,616.00 13,233.24 - 6,382.76 67% CalPERS UAL 10,002.00 10,091.60 - (89.60) 101% - - - - 100% Deferred Compensation 562.00 234.22 - 327.78 42% 348.00 68.28 - 279.72 20% Workers Compensation 610.00 242.03 - 367.97 40% 3,323.00 107.45 - 3,215.55 3% Group Health Insurance 7,914.00 1,957.54 - 5,956.46 25% 14,343.00 363.75 - 13,979.25 3% Vision Insurance 112.00 37.64 - 74.36 34% 276.00 18.21 - 257.79 7% Dental Insurance 421.00 138.81 - 282.19 33% 1,035.00 67.88 - 967.12 7% Life Insurance 50.00 17.29 - 32.71 35% 114.00 8.72 - 105.28 8% FICA - Medicare 814.00 341.88 - 472.12 42% 1,977.00 159.54 - 1,817.46 8% Fringe Benefits 27,714.00 15,850.71 - 11,863.29 57% 41,032.00 14,027.07 - 27,004.93 34% 19 - 98

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City of South Pasadena
Year to date Expenditures by Department
As of February 12, 2024
FY 2023-24 Percent
of
FY 2022-23 Percent
of
Description Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Budget YTD Actuals Enc. Balance Bdgt
50% of
FY
Leave Buyback 575.00 - - 575.00 0% 2,000.00 - - 2,000.00 0% Retirement 29,605.00 13,390.80 - 16,214.20 45% 60,600.00 45,703.64 - 14,896.36 75% CalPERS UAL 34,424.00 34,732.39 - (308.39) 101% - - - - 100% Deferred Compensation 2,952.00 1,399.08 - 1,552.92 47% 194.00 - - 194.00 0% Workers Compensation 11,568.00 4,976.64 - 6,591.36 43% 8,767.00 3,566.60 - 5,200.40 41% Disability Insurance - 100% - 536.00 - (536.00) 100%
Group Health Insurance 83,376.00 28,644.98 - 54,731.02 34% 43,800.00 16,017.71 - 27,782.29 37% Optical Insurance 943.00 407.11 - 535.89 43% 960.00 262.35 - 697.65 27% Dental Insurance 3,532.00 1,512.01 - 2,019.99 43% 3,600.00 982.34 - 2,617.66 27% Life Insurance 411.00 179.29 - 231.71 44% 396.00 113.41 - 282.59 29% FICA - Medicare 4,310.00 1,955.84 - 2,354.16 45% 4,306.00 1,287.41 - 3,018.59 30% Fringe Benefits 171,696.00 87,198.14 - 84,497.86 51% 124,623.00 68,469.46 - 56,153.54 55% Office Supplies 1,500.00 312.23 - 1,187.77 21% 1,500.00 - - 1,500.00 0% Special Department Expense 32,000.00 23,729.99 3,941.20 4,328.81 86% 65,000.00 23,104.15 18,159.87 23,735.98 63% Due/Memberships 700.00 - - 700.00 0% 700.00 - - 700.00 0% Mileage/Auto Allowance 700.00 119.91 - 580.09 17% 700.00 - - 700.00 0% Vehicle Maintenance 12,000.00 296.58 - 11,703.42 2% 2,000.00 - 9,476.13 (7,476.13) 474% Fuel 15,000.00 5,253.93 11.24 9,734.83 35% 15,000.00 - - 15,000.00 0% Equipment Maintenance 4,000.00 1,200.00 - 2,800.00 30% 3,000.00 - - 3,000.00 0% Building Maintenance 197,000.00 45,537.47 19,076.48 132,386.05 33% 120,000.00 26,984.44 21,149.00 71,866.56 40% Small Tools 3,000.00 272.29 - 2,727.71 9% 3,000.00 - - 3,000.00 0% Uniform Expense 3,500.00 861.19 2,638.81 - 100% 2,000.00 468.28 1,277.31 254.41 87% Safety Equipment & Supplies 40,000.00 5,643.64 32,608.25 1,748.11 96% 2,100.00 625.02 1,368.02 106.96 95% Utilities 247,000.00 135,545.32 - 111,454.68 55% 160,000.00 106,904.38 - 53,095.62 67% Contract Services 308,000.00 118,349.74 109,892.07 79,758.19 74% 230,400.00 74,998.11 172,294.08 (16,892.19) 107% Training Expense 1,500.00 - - 1,500.00 0% 1,500.00 - - 1,500.00 0% Operations & Maintenance 865,900.00 337,122.29 168,168.05 360,609.66 58% 606,900.00 233,084.38 223,724.41 150,091.21 75% Computer Equipment 2,000.00 - - 2,000.00 0% 2,000.00 - - 2,000.00 0% Capital Outlay 2,000.00 - - 2,000.00 0% 2,000.00 - - 2,000.00 0% Facilities Maintenance 1,344,778.00 567,604.65 168,168.05 609,005.30 55% 1,033,459.00 394,794.44 223,724.41 414,940.15 60% Total Public Works 3,771,411.00 1,448,189.73 718,219.23 1,605,002.04 57% 3,173,529.00 947,870.24 383,679.57 1,841,979.19 42% Total General Fund $ 39,591,527.05 $ 19,814,018.39 $ 2,280,178.84 $ 17,497,329.82 56% $ 40,936,562.00 $ 17,552,512.08 $ 2,076,879.29 $ 21,307,170.63 48% 19 - 100
REVENUE DETAIL – February 12, 2024
Acct Account Title 2020/21 2021/22 2022/23 2022/23 2023/24 2023/24 2023/24 Actual Actual Mid-Year Actual Adopted Actual Adjustments 4000-000 Property Tax - Current Secured 12,386,279 12,823,306 5,648,137 13,808,976 14,543,151 5,967,944 - 4010-000 Property Tax - Unsecured 435,198 759,197 64,988 478,937 448,243 72,327 - 4015-000 Property Tax - Residual SA 101,674 213,625 - 126,881 139,050 - - 4020-000 Property Tax - Prior Years (23,528) 2,129 (32,465) (52,221) 3,090 (18,867) - 4030-000 Property Tax - Int & Pen 45,544 51,961 21,001 47,863 30,900 23,172 - 4035-000 Property Tax - Postponement 18,790 29,653 - - 30,542 - - 4040-000 Highway Rental 112,115 112,334 - 105,872 115,477 - - 4050-000 Homeowners Exemption 58,805 58,841 8,843 58,903 61,800 8,534 - 4060-000 Supplemental - Sec/Unsec 320,286 409,925 81,000 439,970 422,223 82,337 - 5002-000 Motor Vehicle In Lieu Adj. 3,318,155 3,445,099 - 3,713,192 3,905,907 - - 4150-000 Library Special Tax 347,931 364,223 159,603 395,801 375,149 162,951 - 4200-000 Sales & Use Tax 2,398,132 2,730,069 1,016,443 3,004,168 2,972,321 902,807 (196,523) 4200-002 Sales Tax - Measure A 2,407,750 2,993,038 1,021,835 3,134,514 3,121,000 992,003 (66,000) 4201-000 PSAF - Prop 172 Sales Tax 326,764 373,506 127,778 384,746 384,712 116,592 - 4230-001 Utility Tax - Water 960,932 844,642 444,249 809,278 903,100 510,888 - 4230-002 Utility Tax - Electric 1,562,810 1,750,422 1,037,771 2,079,269 2,136,916 978,082 - 4230-003 Utility Tax - Gas 489,887 590,186 160,895 860,701 643,302 142,158 - 4230-004 Utility Tax - Telephone 410,435 417,483 136,834 408,223 396,609 169,644 - 4230-006 Utility Tax - Cable 314,466 272,535 92,555 273,601 272,535 107,189 - 4210-001 Franchise - Refuse 553,981 575,957 273,610 639,264 593,236 328,102 - 4210-002 Franchise - Cable TV 228,125 223,941 55,399 218,246 230,659 50,041 - 4210-003 Franchise - Electric 155,020 163,883 - 198,169 168,800 - - 4210-004 Franchise - Gas 58,579 63,688 - 75,919 68,783 - - 4220-000 Real Property Transfer 204,703 262,064 83,344 170,180 210,000 102,237 - 4400-000 Business License 386,163 381,395 199,657 429,784 391,000 245,346 - 4405-000 Business License SB1186 Fee 9,779 9,353 5,160 10,937 9,400 6,020 - 4420-000 Bus Lic Penalties & Trans 6,011 5,497 9,069 21,524 8,000 12,562 - 4440-000 Tobacco Retail Permit 240 960 - - - - -
4460-000 Parking Permits 283,235 280,095 144,165 264,386 252,000 149,550 - 4445-000 Filming Permits 80,498 86,130 55,560 88,261 85,000 25,232 (25,000) 4465-001 Fire Permits 14,418 19,453 8,360 15,470 12,000 10,167 - 4470-001 Grading Permits - - - 628 300 - -
4470-002 Street / Curb Permits 27,793 25,231 12,794 39,984 30,000 23,392 - 4470-004 Street Closure Permits - 4,461 - - 3,000 499 - 4470-005 Newsrack Permits - 462 - - 500 - -
4480-000 FOG Wastewater Permit 142 1,045 - - 5,000 292 - 4600-000 Vehicle Code Fines 34,108 48,049 9,164 27,321 18,500 21,031 6,500 4610-000 Parking Citations 100,057 (437) 25,812 36,237 38,000 18,904 - 4620-000 Other Court Fines 9,284 4,679 626 2,301 1,500 6,270 5,000 4800-000 Interest Income 238,731 224,197 18,349 423,122 950,437 - - 4802-000 Gain / Loss on Investments 25,833 (11,890) - (115,979) - - - 4805-000 Unrealized Gain / Loss (261,442) (1,125,662) - (234,458) - - - 4815-000 Chamber Farmers Mkt Cap Impr 4,665 11,572 - 7,783 5,022 5,944 - 4820-000 Rental - Stables 106,240 129,316 71,882 136,096 140,000 76,824 - 4820-001 Rental - Stables - CIP Rsv 48,693 69,608 32,946 73,008 60,000 35,211 12,000 4825-000 Rental - Tennis 79,100 78,896 47,420 91,306 108,000 25,248 (86,960) 4825-001 Rental - Tennis - CIP Rsv 4,900 - - - - - -
4830-001 Rental - Cellular Site 4,374,440 - - - - - -
4830-002 Rental - Cell Phone Site 23,013 - - - - - -
4830-003 Rental - Cell Site - AT&T 15,062 - - - - - -
4830-004 Cell Phone - CW/Bilicke 20,188 - - - - - -
4830-005 Cell Phone - Verizon - San Pascual 17,524 26,197 - - - - - 4830-006 Cell Phone - Cingular OG 14,617 - - - - - -
4830-009 Cell Phone - Cingular ASP 16,090 - - - - - -
4830-010 Cell Phone - Verizon - MH 10,416 - - - - - -
4840-000 Rental - War Memorial Building (600) 23,707 22,936 50,039 32,000 29,455 - Fines & Forfeitures 143,449 52,291 35,602 65,860 58,000 46,205 11,500 Licenses & Permits 808,280 814,081 434,766 870,974 796,200 473,059 (25,000) Other Taxes 1,200,408 1,289,532 412,354 1,301,778 1,271,477 480,380 - Utility Users Tax 3,738,531 3,875,268 1,872,305 4,431,072 4,352,462 1,907,961 - Sales Tax 5,132,645 6,096,613 2,166,057 6,523,428 6,478,033 2,011,402 (262,523) Assessments & SpecialTaxes 347,931 364,223 159,603 395,801 375,149 162,951 - Property Tax 16,773,318 17,906,070 5,791,504 18,728,374 19,700,384 6,135,448 -

Page 21 ends

19 - 101
REVENUE DETAIL – February 12, 2024
Acct Account Title 2020/21 2021/22 2022/23 2022/23 2023/24 2023/24 2023/24 Actual Actual Mid-Year Actual Adopted Actual Adjustments 4850-000 Rental - Eddie Park - 1,415 951 2,149 2,000 1,881 - 4860-000 Rental - Library Comm Room 2,954 4,182 5,115 16,037 20,000 14,581 5,000 4870-000 Rental - Racquet Ball Ctr - - - - - - -
4885-000 Rental - Sr Citizen Ctr - 2,098 2,505 11,976 12,000 2,576 (4,000) 4890-000 Rental - Farmer's Market 11,662 12,617 - 11,617 12,555 6,792 - 4891-000 Rental - Orange Grove - - - - - - -
4892-000 Rental - Misc 35,730 43,647 26,951 39,491 - 6,336 - 4893-000 Rental - Batting Cages 1,153 12,642 - - - - -
4894-000 Rental - Youth House - 2,079 1,289 2,253 3,000 1,842 - 5000-000 Motor Vehicle In Lieu - - - - - 151 -
5400-000 Sale of Property 993 4,314 237 1,791 - 6,459 - 5020-000 State Reimb - Police Training 12,562 18,619 9,528 19,165 18,000 13,176 - 5030-000 State Mandated Cost - - - - - - -
5071-003 Miscellaneous Grants 273,820 5,245 50,505 199,481 136,000 26,134 - 5071-005 Non-Federal Grants - Pub. Works - - - - - - -
5071-007 Misc Federal Grant 328,205 - - - - - -
5071-011 Library Svc. CENIC Grant - 12,030 - - - - -
5073-001 Grants-Police 6,712 41,046 15,734 15,734 21,500 236,385 - 5073-002 Grants-Fire - - - - - - -
5073-005 SLF Recovery Funds - - - - - - -
5077-003 Metro Gold Line Authority - - - - - - -
5310-001 Fire Interagency Support Reimb 332,914 98,272 - - 300,000 17,946 - 5150-001 Business License App Fee 23,741 20,215 10,681 25,730 22,000 15,162 - 5150-002 Non Sufficient Fund Chg 105 140 123 158 - 232 - 5200-001 Community Development Misc Fee - 16,976 4,164 4,164 30,000 65 - 5200-002 Planning Fees 232,459 230,111 176,640 263,456 300,000 82,265 (155,000) 5200-003 Plan Check 334,541 760,453 471,935 811,889 700,000 335,158 40,000 5200-004 Building Permits 459,335 558,420 304,840 589,679 600,000 473,210 40,000 5200-007 Administrative Citations 1,545 - 5,089 44,968 25,000 5,881 (10,000) 5200-008 Design Review Fee - 12,534 17,311 39,709 38,000 16,531 (8,000) 5200-009 Cultural Heritage (CHC) Fee - 9,086 5,622 15,543 30,000 18,259 2,000 5200-010 Art Development Fee - - - - 7,500 - -
5220-001 Engineering Fees - Misc 140,208 138,558 80,837 150,393 110,000 74,720 - 5220-002 EngineeringPlan Check 345 234 756 1,260 2,500 - - 5221-000 Public Works Plan Check Fees - 1,044 - - - 767 - 5223-000 NPDES 78,305 79,225 39,904 80,073 94,000 47,313 - 5224-000 Public Works - Filming - - - - - - -
5230-001 Police Special Svcs 189,262 3,385 1,144 2,415 2,500 1,668 - 5230-004 Vehicle Impound Fees 14,418 25,733 14,746 29,472 27,000 30,513 - 5230-005 Police Svcs - Filming 285,925 119,993 240,264 381,203 326,000 66,666 - 5280-001 Animal Control Fees 163 - - - - - -
5255-000 Passport Services 301 - - - - - -
5260-000 Library Fees - 596 379 834 700 576 300
5260-002 Library Fines 575 79 - - - - -
5260-003 Library Replacements 763 7,979 4,307 6,988 6,200 3,658 1,000 5260-004 Library Equip. Rental - 235 557 1,761 1,400 1,528 1,472 5265-002 Sr. Citizens Classes 41 11,525 8,552 16,958 16,000 10,625 (2,000) 5265-003 Sr. Citizens Membership 1,885 7,754 4,310 8,795 8,000 7,602 (500) 5265-004 Sr. Citizens Bus Trips (40) (230) 2,237 4,851 3,500 4,131 1,000 5265-005 Snr. Citizens Center Programs 300 9 1,077 1,088 1,120 1,314 380 5265-006 Bingo - Coffee - Med. I.D. - 51 136 595 500 355 100 5270-001 Camp Med Fees 11,218 302,382 136,740 324,201 390,000 132,009 (90,000) 5270-002 Recreation Classes 195,086 286,146 88,790 204,699 230,000 97,958 (60,000) 5270-003 Special Events 4,897 8,212 2,829 9,601 10,000 19,836 30,000 5270-004 MTA Bus Pass - General - - - - - - -
CurrentServices-Library 1,337 8,889 5,244 9,582 8,300 5,762 2,772 CurrentServices-Library 301 - - - - - -
CurrentServices-Police 489,768 149,111 256,154 413,090 355,500 98,847 - Current Services-PublicWorks 218,859 219,061 121,496 231,726 206,500 122,800 - CurrentServices-Community Development 1,027,880 1,587,581 985,600 1,769,408 1,730,500 931,369 (91,000) CurrentServices-Finance 23,846 20,355 10,804 25,888 22,000 15,394 - Revenue From OtherAgencies 955,205 179,525 76,004 236,171 475,500 300,251 - Use of Money &Property 4,788,970 (495,381) 230,344 514,439 1,345,014 206,690 (73,960)

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REVENUE DETAIL – February 12, 2024
Actual Actual Mid-Year Actual Adopted Actual Adjustments Acct Account Title 2020/21 2021/22 2022/23 2022/23 2023/24 2023/24 2023/24 5270-005 Park/Field Reservations 7,296 91,736 34,975 79,646 60,000 46,818 - 5270-007 Adult Sports - - - - - - -
5270-008 Concerts in the Park - 1,450 - 13,850 25,000 - (10,000) 5270-009 War Memorial Kitchen - 1,179 1,250 2,207 2,500 794 (500) Current Services-Community Services 220,684 710,215 280,895 666,491 746,620 321,442 (131,520) 5289-001 Fire Dept - Filming 134,098 75,195 109,395 166,965 130,000 46,707 - 5289-002 Fire Dept - Plan Check 41,646 38,584 14,358 36,296 25,000 26,877 - 5289-007 Fire Dept - Inspection 114,883 113,825 76,797 147,169 100,000 83,967 - 5290-001 Paramedic Fees 599,057 681,690 396,050 786,460 625,000 545,494 - 5300-000 Paramedic Subscriptions 27,108 82,805 11,092 24,570 35,000 23,923 - 5302-000 Fire Command Reimbursements 180,143 148,774 - 64,353 157,000 - - 5305-001 Fire Miscellaneous 12 46 15 15 100 - -
Current-Services-Fire 1,096,947 1,140,918 607,707 1,225,829 1,072,100 726,967 - Current-Services-ALL 3,079,621 3,836,129 2,267,899 4,342,013 4,141,520 2,222,581 (219,748) 5420-000 Workers Comp Reimb 72,416 - - - - - -
5425-000 Gen. Liability Insurance Reimb - - - - - - -
5430-000 Damage to City Property 1,301 250 - - - 5,460 - 5440-000 Candidate Filing Fee 1,571 - 500 273 - - -
5460-000 Recycling Revenue 2,850 11,710 12,973 18,605 16,508 4,650 - 5460-001 Recycling Container - - - - - - -
5490-000 Cash Over/Short (1,578) (21) - 1 - 2 -
5501-001 Donations - Misc 3 93 23 23 - 205 -
5501-003 Donations - Senior Meals 23,913 - - 2,927 39,600 13,924 (11,600) 5501-005 Donations - Library - - - - - - -
5505-000 Miscellaneous 68,511 223,089 16,367 56,910 10,000 26,382 - 5505-001 Duplication Fees 8,394 1,510 67 150 4,000 13 - 5510-000 Credit Card Transaction Fee 6,337 8,092 5,270 13,310 9,000 44,581 - 5530-400 PD Reports & Misc Fees - 5,778 3,378 7,273 7,000 5,992 - 5550-000 Prior Year Adjustment - - - - - - -
Other Revenue 183,717 250,501 38,578 99,472 86,108 101,209 (11,600) 5610-000 Reimbursement-Sewer Fund 69,022 69,022 69,022 69,022 69,022 69,022 - 5640-000 Reimbursement-Water Fund 414,362 414,362 414,362 414,362 414,362 414,362 - Reimbursements From Other Funds 483,384 483,384 483,384 483,384 483,384 483,384 - 101 - GENERAL FUND TOTAL 37,635,460 34,652,238 13,968,399 37,992,765 39,563,231 14,531,521 (581,331)

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DATE:

FROM:

City Council
Agenda Report
April 17, 2024 Armine Chaparyan, City Manager
PREPARED BY: Luis Frausto, Acting Deputy City Manager
ITEM NO.

SUBJECT: Consideration of Approval of an Agreement with NHA Advisors, LLC. for Live and Recorded Training on the Five-Year Dynamic Forecast Modeling Tool, for a New Total Not-to-Exceed Amount of $33,000, and Discussion and Direction on the Use of the Dynamic Forecast Modeling Tool in Conjunction with the City's Budget Development Process for Fiscal Year 2024-2025
Recommendation
It is recommended that the City Council:

1. Approve an Agreement with NHA Advisors, LLC in the additional amount of $3,500 for a live and recorded training on the dynamic forecast modeling tool for a new total not-to-exceed amount of $33,000; and

2. Provide direction to staff on the use of the dynamic forecast modeling tool as part of the FY 2024-25 budget development process.

Executive Summary
NHA Advisors, LLC was engaged in October 2023 to provide a Five-Year financial forecast and a dynamic modeling tool for the City of South Pasadena, in an effort to provide clarity into the future of the City's finances, given certain assumptions, and to inform future financial decisions. The five-year forecast and model was presented to the City Council and Finance Commission on February 21, 2024 at a joint meeting, and the dynamic model was provided both to City Council and Finance Commission. As the agency has launched budget development for the Fiscal Year 2024-25 budget, staff is seeking training on the tool, so that final drafts of the budget can be applied to the dynamic model for new outcomes for consideration, and if needed, right-sizing of areas of the budget while in development.

Background
At the adoption of the Fiscal Year 2023-24 budget, the City Council directed staff to engage a consultant on the development of a five-year forecast for clarity on the current and future financials of the City, and to inform future financial decisions. The City of South Pasadena first engaged Bill Statler, who provided a baseline assumption and assessment of the City's financials. Feedback included an interest in expanding the scope of work and NHA Advisors, LLC Live and Recorded Training for Five-Year Financial Dynamic Model April 17, 2024

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incorporate a modeling tool to assist in future budget development and discussions. Staff engaged NHA Advisors, LLC to develop a five-year financial forecast and a dynamic forecasting modeling tool (Tool), which assumed status-quo in terms of investments, staffing levels, discretionary spending decisions, and more. The financial outcome of those assumptions would result in two scenarios: status quo and recession. NHA Advisors, LLC presented the forecast and dynamic model to the City Council and Finance Commission on February 21, 2024.

Analysis
Staff have kicked off internal budget development with all City departments and is leading a budget kick-off discussion at a special joint session of the City Council and Finance Commission tonight at this Joint Meeting. At the March 28, 2024, Finance Commission meeting, the Finance Commission requested that when a final draft of the FY 2024-25 budget is prepared, that the draft be loaded into the NHA model Tool for an updated outlook.

In preparation for utilizing the Tool, staff is seeking additional funding to engage NHA Advisors, LLC to provide live and recorded training on the dynamic forecasting modeling tool, to prepare for implementation as a budget forecasting tool in the coming weeks.

Fiscal Impact
The compensation in the original agreement with NHA Advisors, LLC (Attachment A) for the financial forecast and dynamic forecasting modeling tool was $29,500 and was transferred from the Account No. 101-2010-2011-8272-000 (CM Emergency Fund) to Finance Department Account No. 101-3010-3011-8180-000 (Contract Services). The training recording and live training will cost an additional $3,500, for a new total not-toexceed amount of $33,000. Sufficient funds exist in the City Manager’s adopted budget for this additional expenditure.

Attachment:

1. Original Agreement with NHA Advisors, LLC for the Five-Year Forecast and Dynamic Modeling Tool

2. Proposal and Agreement with NHA Advisors, LLC for Live and Recorded Training on the Dynamic Forecasting Modeling Tool
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ATTACHMENT 1
Original Agreement with NHA Advisors, LLC for the Five-Year Forecast and Dynamic Modeling Tool
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CONSULTING AGREEMENT

BETWEEN

CITY OF SOUTH PASADENA
AND

NHA ADVISORS, LLC
THIS AGREEMENT for consulting services is made by and between the City of South Pasadena (the “City”) and NHA Advisors, LLC (“Consultant”) (together referred to as the “Parties”) as of April 17, 2024 (the “Effective Date”).

SECTION 1 – SERVICES
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to the City the services described in the Scope of Services attached as Exhibit A, and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024 or upon completion of the Scope of Services described in Exhibit A, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event the City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from the City of such desire of the City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

If the City elects a course of action that is independent of or contrary to the advice provided by Consultant, Consultant is not required on that basis to disengage from the City.

SECTION 2 - COMPENSATION
The City hereby agrees to pay Consultant compensation for services outlined in the Scope of Services (Exhibit A) under the Compensation Schedule (Exhibit B).

The City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from the City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to the 20 - 5
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Consultant and the City acknowledge and agree that compensation paid by the City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. The City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

Consultant shall submit one invoice upon completion of the work. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

SECTION 3 - FACILITIES AND EQUIPMENT
Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. The City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

The City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with the City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of the City. In no event shall the City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

SECTION 4 - INSURANCE REQUIREMENTS
Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by Consultant and its agents, representatives, employees, and subcontractors.

Consistent with the following provisions, Consultant shall provide proof satisfactory to the City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in Consultant’s bid. Consultantshall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to the City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits 20 - 6
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4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a) The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b) The City, its officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by or on behalf of Consultant; or automobiles owned, leased, hired, or borrowed by Consultant.
c) For any claims related to this Agreement or the work hereunder, Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
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4.3 Professional Liability Insurance.

4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $250,000 per claim.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a) The retroactive date of the policy must be shown and must be before the date of the Agreement.
b) Insurance must be maintained, and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d) A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Best’s rating of no less than A:VII.

4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish the City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to Consultant beginning work, it shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.
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4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of the City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e., limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the contractor, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

4.5 Remedies. In addition to any other remedies the City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies the City may have and are not the exclusive remedy for Consultant’s breach:
§ obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
§ order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or
§ terminate this Agreement.

SECTION 5 – CONSULTANT’S RESPONSIBILITIES AND INDEMNIFICATION Conflicts of Interest and Other Matters Requiring Disclosures As of the commencement date of the Project, there are no actual or potential material conflicts of interest, other than those potential conflicts noted below, that Consultant is aware of that might impair its ability to render unbiased and competent advice. If Consultant becomes aware of any material potential conflict 20 - 9
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Indemnification
Consultant shall indemnify, defend with counsel acceptable to the City, and hold harmless the City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of the City.

Consultant’s obligation to defend and indemnify shall not be excused because of Consultant’s inability to evaluate Liability or because Consultant evaluates Liability and determines that Consultant is not liable to the claimant. Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against Consultant, Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

SECTION 6 - STATUS OF CONSULTANT

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City. The City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise the City shall not have the right to control how Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of the City and entitlement to any contribution to be paid by the City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as the City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind the City to any obligation whatsoever. 20 - 10
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7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which the City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to the City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to the City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from the City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, based on a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

SECTION 8 - TERMINATION AND MODIFICATION

8.1 Termination. The City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 45 days’ written notice to the City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; the City, however, may condition payment of such compensation upon Consultant delivering to the City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
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8.2 Extension. The City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if the City grants such an extension, the City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, the City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. The City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to the City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between the City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, the City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that the City would have paid Consultant pursuant to Section 2 if Consultant had completed the work
SECTION 9 - MISCELLANEOUS PROVISIONS

9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
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9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the county in which the City is located.

9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

9.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

9.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies, and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

9.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of the City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any the City official in the work performed pursuant to this Agreement. No officer or employee of the City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

As of the date of the Agreement, there are no actual or potential conflicts of interest that Consultant is aware of that might impair its ability to render unbiased and competent advice or to fulfill its fiduciary duty. If Consultant becomes aware of any potential conflict of interest that arise after this disclosure, Consultant will disclose the detailed information in writing to the City in a timely manner.

The fee paid to Consultant increases the cost of investment to the City. The increased cost occurs from compensating Consultant for municipal advisory services provided. 20 - 13
Consulting Agreement between April 17, 2024
City of South Pasadena and NHA Advisors, LLC Page 10 of 12 Consultant does not act as principal in any of the transaction(s) related to this Agreement.

During the term of the municipal advisory relationship, this agreement will be promptly amended or supplemented to reflect any material changes in or additions to the terms or information within this agreement and the revised writing will be promptly delivered to the City.

9.8 Contract Administration. This Agreement shall be administered by the City President (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

9.10 Notices. Any written notice to Consultant shall be sent to:

Craig Hill, Managing Principal
NHA Advisors, LLC
4040 Civic Center Drive, Suite 200
San Rafael, CA 94903
Any written notice to the City shall be sent to:

Arminé Chaparyan, City Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030

9.11 Integration. This Agreement, including the Scope of Services attached hereto and incorporated herein as Exhibits A and B represents the entire and integrated agreement between the City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A: Scope of Services
Exhibit B: Compensation Schedule

9.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the Effective Date.

CITY OF SOUTH PASADENA NHA ADVISORS, LLC
____________________________ ______________________________ Arminé Chaparyan, City Manager Craig Hill, Managing Principal 20 - 14
~
Consulting Agreement between April 17, 2024
City of South Pasadena and NHA Advisors, LLC Page 11 of 12

EXHIBIT A

SCOPE OF SERVICE

FORECASTING MODEL TRAINING
The City of South Pasadena (the “City”) requests training for the Budget Forecasting Model previously prepared by Consultant.

The scope of work will generally include, but may not be limited to, the following services:

Scope of Work
The City is engaging Consultant to prepare a pre-recorded training session incorporating the process for data input, assumptions, customization of certain variables and output.

Consultant will provide City will recording prior to scheduling one virtual meeting (one hour) to answer any specific questions on the Budget Forecasting Model or training video. Meeting will be scheduled prior to end of fiscal year (June 30, 2024).
20 - 15
Consulting Agreement between April 17, 2024
City of South Pasadena and NHA Advisors, LLC Page 12 of 12

EXHIBIT B

COMPENSATION SCHEDULE
Budget
For work described in the Scope of Services, Consultant will be compensated $3,500.

If additional questions require Consultant response after scheduled virtual meeting, Consultant will provide requests information based on time and materials at the hourly rate schedule shown below.

Staff
Allocation
Hourly
Rate
Principal $350
Director / Senior Vice President $325
Vice President $300
Assist. Vice President / Sr. Associate $275
Associate $250
Senior Analyst $225
Analyst $200
Administrative $100
20 - 16
ATTACHMENT 2
Proposal and Agreement with NHA Advisors, LLC for Live and Recorded Training on the Dynamic Forecasting Modeling Tool
20 - 17

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20 - 19

N HA I ADVISORS
4040 Civic Center Drive, Suite 200
San Rafael, CA 94903
October 19, 2023
Office: 415. 785.2025
www.NHAadvisors.com
Domenica Megerdichian, Deputy City Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
RE: City of South Pasadena -Budget Forecasting & Analysis Modeling Dear Ms. Megerdichian,
NHA Advisors, LLC ("NHA Advisors") is required to send this Regulatory Disclosure Letter per Municipal Securities Rulemaking Board ("MSRB") rules. This letter specifies the terms and details of the work that NHA Advisors will perform for the City of South Pasadena (the "City") relating to the above referenced project (the "Project"). Additionally, this letter provides certain duties and disclosures that municipal advisors must present to all clients prior to beginning work on a municipal transaction.

Scope of Municipal Advisory Activities to be Performed
A detailed Scope of Services can be found in Exhibit A.

Independent Registered Municipal Advisor ("IRMA")
If acting in the capacity of an Independent Registered Municipal Advisor ("IRMA"), regarding the IRMA exemption of the U. S. Securities and Exchange Commission ("SEC") Rule, NHA Advisors wil l review all third-party recommendations submitted to NHA Advisors in writing by the City.

Term of the Project
The Project will commence on October 23, 2023, and end on the earlier of either June 30, 2024, or upon closing of the transaction, unless the term of the Project is otherwise terminated or extended. Any extensions must be mutually agreed upon by all parties in writing.

Termination of NHA Advisors' Role on Project
The City may terminate NHA Advisors' role on the Project at any time and without cause upon written notification to NHA Advisors.

In the event of termination, NHA Advisors shall be entitled to compensation for services performed to the effective dat e of termination. The City, however, may condition payment of such compensation upon NHA Advisors delivering to the City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to NHA Advisors or prepared by or for NHA Advisors or the City in connection with NHA Advisors' work on the Project.

Financial & Policy Strategies.

Delivered.
20 - 20

CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023
NHA Advisors may terminate upon 45 days' written notice to the City and shall include in such notice the reasons for termination.

Compensation and Out-of-Pocket Expenses
A detailed proposal for compensation and expenses can be found in Exhibit B.

Fiduciary Duty
NHA Advisors is registered as a Municipal Advisor with the SEC and MSRB. As such, NHA Advisors has a fiduciary duty to the City and must provide both a Duty of Care and a Duty of Loyalty that entail the following.

Duty of Care:
a) exercise due care in performing its municipal advisory activities; b) possess the degree of knowledge and expertise needed to provide the City with informed advice; c) make a reasonable inquiry as to the facts that are relevant to the City's determination as to whether to proceed with a course of action or that form the basis for any advice provided to the City; and
d} undertake a reasonable investigation to determine that NHA Advisors is not forming any recommendation on materially inaccurate or incomplete information; NHA Advisors must have a reasonable basis for:
i. any advice provided to or on behalf of the City;
ii. any representations made in a certificate that it signs that will be reasonably foreseeably relied upon by the City, any other party involved in the municipal securities transaction or municipal financial product, or investors in the City securities; and iii. any information provided to the City or other parties involved in the municipal securities transaction in connection with the preparation of an official statement.

Duty of loyalty:

NHA Advisors must deal honestly and with the utmost good faith with the City and act in the City's best interests without regard to the financial or other interests of NHA Advisors. NHA Advisors will eliminate or provide full and fair disclosure (included herein) to the City about each material conflict of interest (as applicable). NHA Advisors will not engage in municipal advisory activities with the City as a municipal entity, if it cannot manage or mitigate its conflicts in a manner that will permit it to act in the City's best interest.

Conflicts of Interest and Other Matters Requiring Disclosures As of the commencement date of the Project, there are no actual or potential material conflicts of interest, other than those potential conflicts noted below, that NHA Advisors is aware of that might impair its ability to render unbiased and competent advice or to fulfill its fiduciary duty. If NHA Advisors becomes aware of any material potential conflict of interest that arises after this disclosure, NHA Advisors will disclose the detailed information in writing to the City in a timely manner.

NHA I ADVISORS
Financial & Policy Strategies.

PAGE 2
Delivered.
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023
Pursuant to MSRB Rule G-42, on Duties of Non-Solicitor Municipal Advisors, Municipal Advisors are required to make certain written disclosures to clients which include, amongst other things, Conflicts of Interest and any Legal or Disciplinary events of NHA Advisors and its associated persons.

The following are potential conflicts of interest to be considered. • NHA Advisors represents that in connection with the issuance of municipal securities, NHA Advisors may receive compensation from the City for services rendered, which compensation is contingent upon the successful closing of a transaction and/or is based on the size of a transaction. Consistent with the requirements of MSRB Rule G-42, NHA Advisors hereby discloses that such contingent and/or transactional compensation may present a potential conflict of interest regarding NHA Advisors' ability to provide unbiased advice to enter into such transaction.

The contingent fee arrangement creates an incentive for NHA Advisors to recommend unnecessary financings or financings that are disadvantageous to the City, or to advise the City to increase the size of the issue. This potential conflict of interest will not impair NHA Advisors' ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City. • NHA Advisors' fees under this potential agreement may be based on hourly fees of NHA Advisors' personnel, with the aggregate amount equaling the number of hours worked by such personnel times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict of interest because it could create an incentive for NHA Advisors to recommend alternatives that would result in more hours worked. This conflict of interest will not impair NHA Advisors' ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City. • NHA Advisors' fees under this potential agreement may be a fixed amount established at the outset of this potential agreement. The amount is usually based upon an analysis by the City and NHA Advisors of, among other things, the expected duration and complexity of the transaction and the scope of services to be performed by NHA Advisors. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, NHA Advisors may suffer a loss. Thus, NHA Advisors may recommend less timeconsuming alternatives, or fail to do a thorough analysis of alternatives. This conflict of interest will not impair NHA Advisors' ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City.
• The fee paid to NHA Advisors increases the cost of investment to the City. The increased cost occurs from compensating NHA Advisors for municipal advisory services provided. • NHA Advisors serves a wide variety of other clients that may, from time to time, have interests that could have a direct or indirect impact on the interests of another NHA Advisors client. For example, NHA Advisors serves as municipal advisor to other municipal advisory clients and, in such cases, owes a regulatory duty to such other clients just as it does to the City. These other clients may, from time to time and depending on the specific circumstances, have competing interests. In acting in the interests of its various clients, NHA Advisors could potentially face a conflict of interest arising from these competing client interests. NHA Advisors fulfills its regulatory duty and mitigates such conflicts through dealing honestly and with the utmost good faith with the City.
• Gerald Craig Hill, the Managing Principal of NHA Advisors is currently serving as an outside director for the HdL Companies based in Diamond Bar, CA. HdL Companies is a software and professional services consulting company providing revenue data and collections information to local governments, potentially including NHA Advisors' clients. HdL Companies have affiliates including, but not limited to, HdL Coren & Cone. From time to time, NHA Advisors utilizes the services of HdL Coren & Cone for its clients. NHA Advisors is mindful of this conflict of interest and fulfills its

NHAIADVISORS
Financial & Policy Strategies.

PAGE3
Delivered.
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023
regulatory duty and mitigates such conflicts through dealing honestly and with the utmost good faith when this situation arises.
• NHA Advisors does not have any affiliate that provides any advice, service, or product to or on behalf of the City that is directly or indirectly related to the municipal advisory activities to be performed by NHA Advisors.
• NHA Advisors has not made any payments directly or indirectly to obtain or retain NHA Advisors' municipal advisory business.
• NHA Advisors has not received any payments from third parties to enlist NHA Advisors' recommendation to the City of its services, any municipal securities transaction, or any municipal finance product.
• NHA Advisors has not engaged in any fee-splitting arrangements involving NHA Advisors and any provider of investments or services to the City.
• NHA Advisors does not have any legal or disciplinary event that is material to the City's evaluation of the municipal advisory or the integrity of its management or advisory personnel. • NHA Advisors does not act as principal in any of the transaction(s) related to this potential agreement.

Legal Events and Disciplinary History
NHA Advisors does not have any legal events and disciplinary history on its Form MA and Form MA-I, which includes information about any criminal actions, regulatory actions, investigations, terminations, judgments, liens, civil judicial actions, customer complaints, arbitrations and civil litigation. The City may electronically access NHA Advisors' most recent Form MA and each most recent Form MA-I filed with the Commission at the following website:
www.sec.gov/edgar/searchedgar/companysearch.html
There have been no material changes to a legal or disciplinary event disclosure on any Form MA or Form MA-I filed with the SEC.

Recommendations
If NHA Advisors makes a recommendation of a municipal securities transaction or municipal financial product or if the review of a recommendation of another party is requested in writing by the City and is within the scope of the engagement, NHA Advisors will determine, based on the information obtained through reasonable diligence of NHA Advisors whether a municipal securities transaction or municipal financial product is suitable for the City. In addition, NHA Advisors will inform the City of:
• the evaluation of the material risks, potential benefits, structure, and other characteristics of the recommendation;
• the basis upon which NHA Advisors reasonably believes that the recommended municipal securities transaction or municipal financial product is, or is not, suitable for the City; and • whether NHA Advisors has investigated or considered other reasonably feasible alternatives to the recommendation that might also or alternatively serve the City objectives.

If the City elects a course of action tha~ is independent of or contrary to the advice provided by NHA Advisors, NHA Advisors is not required on that basis to disengage from the City.

NHAIADVISORS
Financial &. Policy Strategies.

PAGE4
Delivered.
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023
Municipal Securities Rulemaking Board Rule G-10 Disclosure Pursuant to MSRB Rule G-10, on Investor and Municipal Advisory Client Education and Protection, Municipal Advisors are required to provide certain written information to their municipal entity and obligated person clients which include the following:
• NHA Advisors is currently registered as a Municipal Advisor with the SEC and MSRB. • Within the MSRB website at www.msrb.org, the City may obtain the Municipal Advisory client brochure that is posted on the MSRB website. The brochure describes the protections that may be provided by the MSRB Rules along with how to file a complaint with financial regulatory authorities.

Record Retention
Pursuant to the SEC record retention regulations, NHA Advisors is required to maintain, in writing, all communication and created documents between NHA Advisors and the City for five (5) years.

If there are any questions regarding t he above, please do not hesitate t o contact NHA Advisors.

Sincerely,
Craig Hill, Managing Principal
NHA Advisors, LLC

NHA ADVISORS
F1nanc1al & Policy Strategies.

Delivered.

APPROVED TO FORM AND CONTENT
City Manager
PAGE 5
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023

EXHIBIT A

SCOPE OF SERVICES
NHA Advisors has been requested to assist City staff review, develop and present a 5-year financial projection based on historical data, previous analysis and forecasting tools to better inform staff, elected officials and other City stakeholders of potential future strengths, weaknesses, opportunities, and threats with respect to its financial position. The scope of work will generally include, but will not be limited to, the following services:

PROJECT COMPONENTS
• Core Budget Projection Model Development
o Review City's current revenue and expense detail; provide advice on General Fund and Special Fund operational budgets
o Develop baseline 5-year financial projection models for the General Fund and Special Fund using the City's current budget categories
o Review and develop growth assumptions for revenues and expenses in the baseline model o Develop financial models for funding capital needs and model future debt scenarios o Model the impact to the General Fund from the final dissolution of the Successor Agency following the maturity of the outstanding Tax Allocation Bond Debt o Assist staff with reports or information items related to financing strategies or opportunities • Develop Dynamic Model Dashboard
o Dashboard will provide an easy-to-use interface where a non-financial user can easily make assumption changes and see the impact of those changes on the revenue, expense, and cash balance projection
o Dashboard will be structured such that changes made there automatically flow through the model, allowing the user to quickly model various "what if" scenarios without leaving the Dashboard tab in the model
o Dashboard will have dynamic graphics to illustrate key concepts, such as revenues, expenses, and cash balance; detailed revenue and expense composition; projected pension costs; these graphics can be easily copied and pasted into other reports, presentations, etc. • Budget Forecast Narrative Writeup
o Draft written material for Budget Forecast narrative
• Recessionary Scenario Modeling
o Develop alternatives to the baseline financial model to evaluate the impact of recessionary scenarios. Exact scenarios modeled will be determined based on conversations with City staff, but some possible options include the following:
• Model a prolonged recession and recovery (similar to impact from 2008-09 Recession) • Model a short, acute recession and recovery (similar to impact from COVID-19 in 2020) ■ Model sustained inflation scenario (rapidly increasing expenses, anemic revenue growth) ■ Potential CalPERS unfunded liability changes and impacts upon future payments o Additional scenarios can be modeled at the City's request; given the potentially unlimited nature of this type of analysis, NHA reserves the right to amend the proposed compensation Schedule in Exhibit B to include additional recessionary scenarios in the total project NTE.

NHAIADVISORS
Financial &. Policy Strategies.

PAGE6
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING REGULATORY DISCLOSURE LETTER OCTOBER 19, 2023

REQUIRED INFORMATION NECESSARY PRIOR TO PROJECT START
• City Financial Data:
o Expenditures by Object Report for the last 3 Fiscal Years (including FY 2022-23), or o Comparative Expenditure Report for last 3 Fiscal Years, or o Trial Balances for the last 3 Fiscal Years
o 2023-24 Budget Details
• Line-item detail on General Fund Transfers (both in and out) over the last 3 years o Specifically, which of them are expected to be long-term, recurring • City's capital expenditure plan for the General Fund and Special Funds • Depending on availability of information from the County related to any RDA Project Area(s) tax rate areas, we may need some additional information from the City related to property tax allocations by tax rate areas; additionally, we may need information about the specific tax rate areas that comprise the RDA Project Area(s)
• Existing models, financial plans or other spreadsheets that address all or some of this information
• If desired, draft Budget Forecast narrative

NHAIADVISORS
Financial & Policy Strategies.

Delivered.

PAGE 7
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CITY OF SOUTH PASADENA BUDGET FORECASTING & ANALYSIS MODELING

REGULATORY DISCLOSURE LETTER

EXHIBIT B

COMPENSATION SCHEDULE
Budget
OCTOBER 19, 2023
For work described in the Scope of Services, NHA Advisors will be compensated based on time and materials required at the hourly rate schedule shown below. Based upon previous, similar work completed with respect to this Scope for similar cities in the past, the estimated budget for t hese services is $29,500.

Staff Hourly
Allocation Rate*
Principal $350
Director/ Senior Vice President $325
Vice President $300
Assist. Vice President/ Sr. Associate $275
Associate $250
Senior Analyst $225
Analyst $200
Administrative $100
* Effective hourly rates shown in invoices moy be
reduced to incorporate non-billable time.

The table below estimates a task-level budget for this project based on similar work done for other cities.

The actual allocation of time to each task may differ from what is shown below based on the City's unique situation.

Estimated
Scope of Service Component/ Task Budget
Data Review, Validation & Input
Develop Baseline Projection Model
Capit al Needs and Debt Analysis and Projections
Develop Dynamic Model Dashboard
Budget Forecast Narrative Writeup
Presentations, Meetings
Expenses {Out-of-Pocket)

ESTIMATE
$4,500
$14,000
$1,500
$2,000
$1,500
$6,000
$29,500
All expenses will be billed directly at cost to the City. Expenses will be limited to those necessary for completion of the project and will be approved by City before incurrence.

N HA l ADVISORS
Financial & Policy Strategies.

PAGE 8
Delivered.

City Council
Agenda Report ITEM NO. ___
DATE: April 17, 2024
FROM: Arminé Chaparyan, City Manager
PREPARED BY: Sheila Pautsch, Community Services Director SUBJECT: Consideration of an Appropriation of $130,295 for the Arroyo Seco Golf Course Comprehensive Plan and Award a
Contract to Golf Course, LTD DBA Forrest Richardson Golf Course Architects for the Development of the Arroyo Seco Golf Course Comprehensive Plan
Recommendation
It is recommended that the City Council:

1. Appropriate $130,295 which includes a 15% contingency for the Arroyo Seco Golf Course Comprehensive Plan from the Arroyo Seco Golf Course Fund Balance to Professional Services Account No 295-8040-8041-8170;

2. Award of Contract to Golf Course, LTD DBA Forrest Richardson Golf Course Architects for the development of the Arroyo Seco Golf Course Comprehensive Plan in the amount of $113,300 with a 15% contingency for a total of $130,295; and

3. Authorize the City Manager to execute an agreement with Golf Course, LTD, DBA Forrest Richardson Golf Course Architects.

Executive Summary
At the September 6, 2023, Joint Special Meeting of the City Council (Council) and the Ad Hoc City Leased Recreation Facilities Committee (Committee), a recommendation was made to execute a Request for Proposal (RFP) for the Arroyo Seco Golf Course Comprehensive Plan. The City Council approved up to $150,000 for the development of the Comprehensive Plan, and the Committee was dissolved at the September 6, 2023 Joint Meeting.

Background
The Golf Course is an 18-hole par-3 golf course, which includes a driving range, clubhouse, and restaurant. The Golf Course was built and opened in 1955 and operated by the Lohman and Lane Families. Lohman and Lane held the lease for the facility with the City of South Pasadena (City) from its opening until June 2011. In July 2011, the City entered into a Management Agreement with Donovan Bros Golf, Inc. who are currently on a month-to-month agreement since April 2022.
21 - 1
21 Consider Appropriation of Funds and Execute an Agreement with Forrest Richardson April 17, 2024

Page 2 of 3 ends

Analysis
Staff prepared the RFP for the Arroyo Seco Golf Course Comprehensive Plan (Plan), which was publicized on December 21, 2023, with proposals due on February 5, 2024. A total of four proposals were received, with interviews conducted with all four on March 18, 2024. Interviews were conducted by City Staff along with a panel consisting of David Sams of Brookside Golf Course, Gene Krekorian of Pro-Forma Inc., and Richard Bruckner of RD Plans Inc. Each proposal was evaluated on qualifications, experience, quality of past performances, familiarity with South Pasadena, understanding of the scope of work, and proposal fee.

Company Proposal Amount
Forrest Richardson Golf Course Architects $113,300
Studio MA Inc. Architecture Planning and Design $135,822 Dudek $149,372
Gruen Associates Architecture Planning Interiors and Landscape $155,473 The proposal amount does not include any contingencies or estimated reimbursements.

Based on the interviews, the panel and the staff are recommending proceeding forward with Forrest Richardson Golf Course Architects (Richardson). Richardson and his team have a deep understanding of golf, golf entertainment, hospitality, irrigation, and building experience. Richardsons’ qualifications and experiences are exemplary and are up to par with the needs of the project. Richardson has 36 years of experience, treats each project with creativity, detail, and passion and his number one goal is sustainability, environmentally and financially. Richardson has completed 35 master plans.

Richardson's scope of work is to develop a Comprehensive Plan for the Arroyo Seco Golf Course facility and all offerings on-site. The Plan will include public review and comment, which will ultimately be refined to one final conceptual plan, which might reasonably be anticipated to be built. The conceptual plan will identify costs, timelines, and phasing, and a summary report. The design will include access and parking for vehicles and alternative modes of transportation; ADA compliance; lighting that is sensitive to neighboring properties; and other factors that are identified in the data collection and public input process.

Company Average Score
Forrest Richardson Golf Course Architects 92
Studio MA Inc. Architecture Planning and Design 83.3
Dudek 80.6
Gruen Associates Architecture Planning Interiors and Landscape 74.6 21 - 2
Consider Appropriation of Funds and Execute an Agreement with Forrest Richardson April 17, 2024

Page 3 of 3 ends

Fiscal Impact
This project will be funded through the Arroyo Seco Golf Course Fund Balance (nonGeneral Fund) in the amount of $130,295 through an appropriation to Account No. 295- 8040-80441-8170 (Professional Services).

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan Priority B Infrastructure, Section 6 Arroyo Seco Golf Course Comprehensive Plan.

Commission Review and Recommendation
This item was not reviewed by a Commission. While the funds for this project are not derived from the General Fund, City Council may consider directing staff to take this item to the Finance Commission for review and recommendation, given the prominence of this project, as well as the anticipated overall cost of the project as it develops.

Attachments

1. Arroyo Seco Golf Course Comprehensive Plan Proposal

2. Professional Services Agreement
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ATTACHMENT 1
Proposal
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ARROYO SECO GOLF COURSE

COMPREHENSIVE PLAN PROPOSAL
Proposal Prepared February 20th, 2024
21 - 7

ICHARDSON FORREST R RCHITECTS

GOLF COURSE A
Key Elements of the Proposal
• A customized team for the City of South Pasadena
• A thorough understanding of the City’s needs
• An efficient and detailed approach
• A background in similar project types —
and for public sector clients
• A proven track record for public engagement
• An appreciation for sustainable golf development —
environmentally, socially and financially
Named one of
the most innovative
people in golf
+
Among the country’s largest
and most prestigious planning
and engineering groups
+
A leading California-based
architectural design firm with
public sector and golf experience
21 - 8

GOLF COURSE

ARCHITECTS
Kimley>>> Horn
AHLIN
COVER LETTER — OUR INTEREST
Forrest Richardson Golf Course Architects is passionate about bringing fun and exciting golf concepts to reality. In addition to our award-winning work, we believe that bringing value, quality and on-time delivery is essential to every assignment. Public access golf is in our DNA.

On behalf of The City of South Pasadena, we are pleased to fulfill the City’s needs through our approach and attention to detail Developing a new Comprehensive Plan for this important recreation asset is a similar undertaking we have performed for many public sector clients across the U.S. This includes planning for short, alternative format courses.

The Proposal Price will be valid for 90 days from the proposal due date. We agree to all conditions contained in the City’s Request for Proposal dated December 2023, inclusive of all amendments and clarifications issued.

It was a pleasure to visit the facility during the site meeting as it has always been a “jewel” in my memory since growing up in nearby Burbank. We look forward to working with you.

Forrest Richardson, ASGCA, President Golf Group Ltd.
(dba Forrest Richardson Golf Course Architects
602-906-1818 | www.forrestrichardsongolf.com
Forrest Richardson, ASGCA (at right)
Primary Project Management Location
Forrest Richardson, ASGCA
Project Manager / Lead Golf Course Architect
Forrest Richardson Golf Course Architects
2337 E. Orangewood Ave.| Phoenix, AZ 85020
602-906-1818 | [email protected]
Local Associate / Contact
Brit Stenson, ASGCA
Pasadena, California — Local contact
and golf course architect, in association with
Forrest Richardson Golf Course Architects
216-849-9774 | [email protected]
21 - 9
I. BACKGROUND & APPROACH
We will follow an organized approach to identifying goals, limitations, constraints and long-term opportunities for the City, its residents and visitors.

The goal of the Comprehensive Plan must consider how the facility will be “re-imagined” to provide a great experience for a diverse group of users.

How the facility will be managed, funded and experienced will form the basis of our work to program, design and bring options forward.

The City’s process for public input, presentation and decision making will be at the forefront of our team.

Project goals must be aligned with the Community’s goals and objectives. To get to the ‘finish line’ with a Master Plan and options, we will work in tandem with the City. We have conducted public workshops, surveys and public outreach programs for golf facilities across the U.S. We have completed more than 60 studies and master plans for public sector golf owners, including many across Southern California.

We will complete the full scope as identified and amended by the City, and will organize the findings and recommendations in comprehensive digital formats that can be posted on the web and used for presentation. “I grew up learning golf on public
courses. It’s defined my interest
in bringing people to the game, and
making sure that we design for
all levels of players. As a native
of Southern California, the South
Pasadena neighborhoods were
a big part of my family’s life enjoying
local parks and recreation spots.”
— F ORREST R ICHARDSON, ASGCA
21 - 10
I. BACKGROUND & APPROACH (continued)
Summary Outline of Approach
• Initial process to gather information, including GIS mapping, statistics and past master planning documents
• Kick off meeting with the City (staff, committees, etc.) • Facility evaluation — Physical golf course assessment (course, practice area, miniature golf, including arbor assets; buildings, access and parking needs assessment (maintenance facility, restaurant, meeting/banquet, proshop, restrooms, etc.) • Infrastructure assessment (irrigation, drainage, agronomic, etc.) • Interaction with golfer and community groups — to listen to needs and wants; including a community/customer survey process • Review financial and market analysis assessments
• Review City funding and financial considerations
• Develop Programming and Golf Facility Master Plan
• Probable cost estimating (based on Master Plan)
• Phasing options
• Required Presentations
The goal is to re-imagine the
Arroyo Seco facility — returning
it to a “point of pride” status that
will serve the South Pasadena
Community, including its citizens
and visitors for generations to come.
21 - 11
I. BACKGROUND & APPROACH (continued)
Specific Scope
• Site Analysis — Assessment of existing facilities, circulation/access, infrastructure, regulatory constraints, and building evaluation • Golf Course — Prepare a golf course assessment, identifying golf course mid- and long-term capital improvement needs, including lighting and golf course irrigation system, also identifying potential minor modifications to the golf course routing, as necessary to accommodate adjoining recreational or support land uses • Program Evaluation — Overview assessment of the mix of uses in the context of current uses, current user profile, and community recreational needs
• Preparation of a conceptual design for the 18-hole miniature golf course • Determination of necessary modifications to the existing driving range to accommodate TopTracer technology (tee line improvements, bay configuration, landing area improvements, and fencing requirements) • Determination of appropriate food and beverage facilities to service the project’s recreational users • Identification and scale of outdoor patio areas to accommodate food and beverage activity for the project • Identification of an appropriate site and components of the golf course maintenance yard • Review of on-site vehicular circulation and parking
• Community Engagement — Conduct “limited” public outreach relative to the plan components and overall project orientation 21 - 12
I. BACKGROUND & APPROACH (continued)
Specific Scope (continued)
• Conceptual Development Alternatives — Develop at least two alternative site plans for incorporating the proposed project elements.

Assist in selecting the preferred plan that best satisfies City objectives, public input, site characteristics, and desired program elements • Preliminary Development Costs — Prepare “conceptual” order-of-magnitude development costs for the selected preferred alternative (constant 2024 dollars, and compare the conceptual cost of developing the project in a single phase versus a reasonable phasing plan) • Documentation — Prepare a master development site plan(s) (master plan or comprehensive plan) • Document analysis in an accompanying report
The Short Course at Mountain Shadows — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA 21 - 13
The Short Course at Mountain Shadows — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA “Fun and challenging — the mark of intelligent
design…Could it be a model for the direction in
which golf should be headed?”
— TONY DEAR, LINKS MAGAZINE
21 - 14
II . METHODOLOGY

1. Assemble data, GIS mapping and other documents

2. Project Kick-off — Attended by all team members and led by Forrest Richardson, ASGCA (Ed Getherall to attend remotely)

3. Detailed Facility Review (on-site assessment, meetings, etc.)

4. Public Input (as directed by the City and per the scope, to include community/golfer surveys, workshops and meetings

5. Master Planning Development (Costing, Phasing, etc.)

6. Preliminary Review (secondary as needed)

7. Final Report — Financial & Physical Aspects
(Summary outline only; specific methodology will follow the City’s scope and deliverables requirements)
“Our process is to ‘look under the
hood’ to understand how the facility
has been used and operated. From
that point forward we will gain an
appreciation for how the City and its
residents will benefit from change —
and then we will carefully lay out the
options. During the process we rely
on public comment, comparing the
opportunities at Arroyo Seco to
national and regional trends, ideas
and benchmarks.”
21 - 15

OUR PROCESS

EMBRACE LISTEN STUDY REPORT
21 - 16
-
III . WORK PLAN
Sequential Tasks On Site Work
A. Assemble data, GIS mapping and other documents
B. Project Kick-off / Meet with City staff and others ✓ C. Review of City’s Market & Financial Analysis
D. Detailed Facility Review / Site Analysis
E. Community Engagement ✓
F. Facility Programming
G. Plan Development & Options (with costing/phasing) ✓
H. Review Presentation(s) ✓
I. Final Report & Presentation(s) ✓
Deliverables include the following
A. Site plan, plan base specifications, and special provisions for the course (18-hole) design, and element construction B. Detailed estimate of any future construction cost(s) C. Summary Report — The final plan shall be accompanied by a written report summarizing site conditions, key
findings, justification for design and design elements, identification of major obstacles to development,
necessary permits and approvals, detailed estimate of
cost, and phasing options; Studies and reports used to
develop the conceptual plan will be be included in
appendices to the summary report
The proposal includes all scope and deliverables as requested. The specific phase(s) for which the deliverables are to be provided will be outlined after the project kick-off meeting and based on City needs 21 - 17
The Hills Course at Promontory — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA 21 - 18

F ORREST

RICHARDSON

G OLF C OURSE

A RCHITECTS
Forrest Richardson, ASGCA
Project Manager/Prime Consultant
Key Personnel
Forrest Richardson, ASGCA |
Project Manager/Golf Course Architect
Patrick Wong, CPD, CPSWQ,
QSD/P, ENV SP |
Site Planning / Public Outreach
Gregor Markel, AIA, LEED AP |
Senior Architect/Buildings
Chris Mitchell | Irrigation Consultant
Ted Simons | Range Consultant
Ed Getherall | Surveys/Food & Beverage
Pat Gross | Agronomist
Additional support Personnel is shown adjacent
to each key personnel listed
Administrative Staff
Valerie Richardson | Project Admin.

Paula Bledsoe | Accounting

SYNERGY

CONSULTANTS
Range Technology
Consultants
RMA

IRRIGATION
Golf Irrigation
Consultants
NGF

CONSULTING
Customer Surveys
& Food/Beverage
Programming
CITY of
S OUTH

PASADENA
Owner
& Community
Stakeholders
IV . PROJECT ORGANIZATION & STAFFING
Patrick Wong, CPD,

CPSWQ, QSD/P, ENV SP
Planning Coordinator
Danh Duong,

PE, QSDP
Project Engineer
DAHLIN

ARCHITECTURE
Buildings Assessment
& Architectural
Planning
Brit Stenson, ASGCA
Local Associate (Pasadena, CA)
Matt Schiffer, PE/EIGCA
Design Associate/AutoCAD
Shane Witcombe
Miniature Golf Design Consultant
KIMLEY
HORN
Site Planning
& Community
Outreach
Gregor Markel, AIA, LEED AP
Senior Architect
Daniel Berghauser,
AIA Project Engineer
Chris Mitchell

PAT GROSS
TURF

SOLUTIONS
Agronomic & Maint.

Consultant
Ted Simons Ed Getherall Pat Gross
Refer to Section IV. for a breakdown of staffing hours for each team member by task. Certification is made that all team members will be available for the duration of the project.

Project organization may adjust pending City direction subject to mutual approval 21 - 19
“Forrest Richardson is
one of the most innovative
people in golf.”
— G OLFI NC. M AGAZINE
USGA Museum
Committee Advisory
Member
USGA Distance
Insights Leader
USGA Golf & Water
Policy Author
Golf Innovation Speaker
(2008 to Present)
ASGCA President
(2020-2021)
Author of Five Books on
Golf Architecture
ADA / Accessibility for Golf
USGA Task Force
21 - 20

H GOLF INNOVATION

SYMPOSIUM
Forrest Richardson studied golf course architecture as part of an independent study program that was headquartered at the University of Dundee in Scotland. Like most golf course architects, he learned under the direction of an established golf architect. Forrest’s mentor was Arthur Jack Snyder, also a member of the American Society of Golf Course Architects (ASGCA) and a past-president of that professional organization. Snyder passed away in 2005.

Forrest is the youngest in a lineage of architects beginning with Henry and W.C. Fownes, designers of the famous Oakmont Country Club in Pittsburgh. Snyder, and his father before him, each were greenkeepers at Oakmont, learning the design business at one of America’s most classic courses and then passing their knowledge on to Forrest.

Forrest is a regular presenter at major golf conferences and symposiums, and a contributor to several golf publications. He is one of the few golf course architects to be appointed to a panel to rate golf courses on America’s Top 100 lists.

Forrest is the author of five books on golf architecture; Routing the Golf Course, a book about the routing and planning of golf courses, Bunkers, Pits & Other Hazards, a title covering the nuances of hazards — golf ’s most essential elements (co-written with Mark Fine), On Course, a dictionary of golf course terms; Course Brains, a golf course IQ Test; and Of Course, an anthology of work and writings beginning with his early interest in golf architecture.

Richardson is a member of the American Society of Golf Course Architects and served as the 75th President of ASGCA. He is a native of California, growing up in Burbank. He has worked with his wife Valerie since 1988, and is the proud father of Haley Lu Richardson, a well-known actress for her role in The White Lotus and numerous motion pictures.

FORREST RICHARDSON, ASGCA
Principal Golf Course Architect
21 - 21
“Forrest Richardson has emerged
as one of the champions of par-3 and
alternative concept golf experiences ...
his 2021 short film Ahead of the Game,
started the ball rolling for the
development of new and exciting
concepts in the world of golf design.”
— AL L UNDSFORD, L INKS M AGAZINE P ODCAST (2024)
https://www.youtube.com/watch?v=8s9-qhhT3nQ
21 - 22
Established in 1988, Forrest Richardson Golf Course
Architects has built a reputation of creating golf courses with classic values — and innovative solutions. This, along with developing enjoyable and fun courses, remains the
hallmark of our work and results. When the game is fun, the social benefits of golf shine through.

Today, the firm brings nearly four decades of golf
architecture experience to the table on behalf of clients throughout the world. Each project is treated with creativity, detail and passion — with results praised and awarded,
but mostly enjoyed.

If there were one goal of any golf project, it should
be to be sustainable. Environmentally, of course. Financially, a must. But, to beckon the player back for another round — that is the ultimate. These hallmarks are represented at each and every turn. We understand ROI.

Master Planning for public sector clients are a mainstay of our work. We have completed more than 35 complete
master plans for similar facilities in the Western U.S.

ABOUT FORREST RICHARDSON GOLF COURSE ARCHITECTS
Baylands Golf Links – City of Palo Alto, California
21 - 23
Patrick coordinates and manages municipal and public sector projects with an emphasis on balancing the user needs and experience with site and transit efficacy. His knowledge of the planning process combined with real world design and construction experience brings a wholistic design approach to meet project goals. As a seasoned project manager, he verifies that the right resources are allocated to complete the project assignment. With a deep understanding of development and public infrastructure projects, he excels at identifying project goals while navigating project challenges.

His skill sets include extensive knowledge of the planning and design process to support conformance to standards and policies. Patrick has served as project manager on public facilities, transit and transportation projects providing project study reports; site planning and design; utility design and relocation; street improvement and widening; third party approvals; grading and drainage; traffic studies, signing and striping; and traffic signals.

In addition, he has worked on municipal and transit projects, commercial retail and multistory residential projects, as well as other large complex projects such as Metro Division 13 Bus Maintenance Facility, El Monte Station, and the Rose Bowl Press Box and Concourse Improvements. In these projects, he was able to identify early on risks to the project and develop measures to mitigate them through the planning, design, or construction stages.

PATRICK WONG, CPD, CPSWQ, QSD/P, ENV SP
Project Manager with Kimley Horn — Planning & Engineering Consultants Work to be coordinated from Pasadena,
California Offices
21 - 24
Kimley>>> Horn
Danh is a licensed civil engineer with over 12 years of design experience related to roadway, utility infrastructure, stormwater management, erosion control, SWPPP, and drainage analysis. He has been responsible for all aspects of project delivery, including client and sub coordination, budget, schedules, staff management, report preparation, construction plans, quality assurances and field engineering. He has a strong background in urban development planning/design, street and intersection improvements, and utility infrastructure projects for public agencies throughout Southern California.

Selected public sector projects include:
• City of Culver City, Cattaragus Avenue Improvements, Culver City, CA – • City of Agoura Hills, On-Call City Staff Extension
• City of Malibu, On-Call City Staff Extension, Malibu, CA • City of Malibu, Fire Rebuild Plan Check Services, Malibu, CA • Los Angeles Neighborhood Land Trust, 98th Street Neighborhood Park • Los Angeles County Department of Parks and Recreation, Two Strikes Park • Source Water Feasibility Study for the Groundwater Replenishment Program

DANH DUONG, PE, QSDP
Project Engineer with Kimley Horn — Planning & Engineering Consultants 21 - 25
With over 30 years of professional experience, Gregor Markel has perfected his craft working with clients to help shape places we live, work, shop, recreate, care, protect and worship. His diverse background of architectural experience allows him to lead project teams undertaking a wide variety of types and styles of architectural projects. “Our project approach is to craft a unique solution for each client, one that should be functional, creative, environmentally sound, and will meet the client’s timeline and budget expectations.” Gregor has been a leader in the implementation of technology throughout his career, including the development and implementation of CAD technologies for architectural production, to assisting in the implementation of BIM to better integrate project disciplines from concept design all the way through construction.

His focus for the Arroyo Seco site will be to assess existing buildings, program space needs and to work with the Project Team to integrate architectural themes to the structures that will form the final planning options.

GREGOR MARKEL, AIA, LEED AP
Dahlin Architecture | Planning | Interiors
Partial List of Golf, Hospitality, Fitness & Restaurant Work • Renaissance ClubSport Walnut Creek
• Renaissance ClubSport Aliso Viejo
• ClubSport Pleasanton
• ClubSport Tualatin
• The Melt
• Mark Gallo Fitness Center
• Lone Tree Golf and Events Center
• Emerald Glen Aquatics Center
• Skywest Golf Club
21 - 26
Dahlin is a diverse architecture, planning and interiors firm working with clients across a diversified portfolio of residential, commercial, institutional and civic work. Selected golf projects have included:
• Silvery Creek Valley Country Club — San Jose, CA
• Coronado Golf Clubhouse — City of Coronado, CA
• Lone Tree Golf & Event Center
• Desert Willow Golf Club — City of Palm Desert
• Coronado Golf Course — City of Coronado
DAHLIN ARCHITECTURE | PLANNING | INTERIORS
Work to be coordinated from the
Irvine, California Office
21 - 27
AHLIN
Daniel Berghauser brings over a decade of planning, design, and construction experience, with a range of architectural work in residential, commercial, civic, education, restaurant, aviation, and hospitality project types.

He has delivered a variety of large and small scale projects through all phases of design and construction, coordinated with multiple stakeholders, all while maintaining schedule, budget, and ownership’s goals. He has experience coordinating across a project team consisting of multiple design firms, consultants, construction managers, and contracts to achieve the highest level of user experience at modern facilities.

His focus to client relationships using 3D problem-solving through BIM design, collaborative coordination, and creative design is evident in every assignment. Daniel succesfully helps facilitate engagement between the client and the community on shaping public architecture and cultivating public input into designs. Most importantly, he strives to work directly with clients to build overall trust, support, and satisfaction.

DANIEL BERGHAUSER, AIA
Dahlin Architecture | Planning | Interiors
Pine Rock Golf Clubhouse by Dahlin Architects
21 - 28
RMA is a consulting firm devoted to the design of quality irrigation systems and the effective use of water management techniques and technologies since 1970. The firm specializes in golf course irrigation pumping and delivery systems, including course-wide integrated systems.

Upon graduating from college, Russ Mitchell began his career in the ornamental landscape irrigation industry in an engineering and sales position located in the San Francisco Bay area. With the diversified experience obtained in the first six years in the irrigation industry Russ established his irrigation consulting practice in the 1970s. Today he works closely with his son and partner, Chris Mitchell.

The firm has provided irrigation consulting services for golf courses, parks, schools, shopping centers, industrial parks, apartments, housing projects, streetscapes, and business parks.

Their work is focused across California, yet their projects have \ spanned the world, including Australia and the UAE.

Chris Mitchell will lead the assessment project for the City of South Pasadena, offering options and approaches to long-term irrigation and water conservation measures.

CHRIS MITCHELL
Golf Irrigation Consultant — RMA Irrigation Design
21 - 29
As IMG’s Director of Design for 25 years, Brit supervised the management for the group’s worldwide golf design activities. IMG provided complete signature golf course design support for several IMG clients, including: Colin Montgomerie, Paul Casey, Padraig Harrington, KJ Choi, Sergio Garcia, Luke Donald, and Annika Sorenstam. Brit designed, both with signature players and under IMG’s banner, over 85 new courses and recreational real estate projects in twelve countries.

Brit is a graduate of the University of Virginia’s School of Architecture, with a five-year professional degree in City Planning (1973). He was captain of Virginia’s Golf team for two seasons (1970-71 and 1971-72). He is a member of the American Society of Golf Course Architects (ASGCA), is a registered Landscape Architect, a member of the American Society of Landscape Architects (ASLA), and a member of the American Institute of Certified Planners (AICP, inactive). He is a past Chairman of the Board of The First Tee of Cleveland.

For the Arroyo Seco Project, Brit will support Forrest Richardson as a local associate, being just a short hike away from his base in Pasadena, California.

BRIT STINSON, ASGCA
Golf Course Architect/ Local Associate (Pasadena, CA)
Relevant Experience —
Short Course Projects
• The First Tee
of Cleveland / 9-hole
course, driving range,
short game practice,
putting green.
• South Forbes Executive
Course, Manila,
Philippines
• Capitol Hills Precision
Course, Manila,
Philippines
• Jacksonville Golf
Course (for PGA Tour)
( Bumperless Mini Golf
modeled after the
TPC at Sawgrass)
21 - 30
a
Ted Simons, Synergy’s Founder and Principal, brings years of involvement with some of the most iconic golf range projects in the world.

For many years he oversaw Nicklaus Academies throughout Asia and across more than 15 countries.

Today Synergy Consulting Group specializes in the integration of golf entertainment ranges, simulators and learning academies. From developing world-class sports facilities including specific sports academy curricula and programming to contributing to design elements, marketing strategy and creative for the over-all project, Synergy Group has done it all.

Partnering with the best talent in master planning, design, construction, branding, instruction, equipment and more.

For Arroyo Seco, Synergy Group Consulting will provide options and programming options for developing an “entertainment range” concept to be fun and enjoyable for avid golfers, as well as those who just want to gather and share fun.

TED SIMONS
Synergy Consultants — Range Technology & Revenue Enhancement 21 - 31
~~~
-.,.,..-
•
~ •'-' --- .,,,,-~
.. ------
--
Ed Getherall joined the NGF Consulting staff as Project Analyst in 2000. He was promoted to Senior Project Director in 2001 and Director of Consulting Services in 2015, and has been instrumental in cementing NGF Consulting’s status as the leader in municipal golf facility consulting.

Mr. Getherall has directed NGF’s effort to be the leading industry resource for accurate golf market information pertaining to facility activity levels, including an understanding of appropriate food and beverage operations. For the Arroyo Seco project, he will consult on the options for format, execution and management. Mr. Getherall has become a respected industry authority on food & beverage operations, clubhouse renovation / replacement, municipal golf management alternatives, outsourcing assistance (RFP preparation / analysis of responses / contract negotiations), and other areas of expertise.

Mr. Getherall’ s extensive business and marketing background has enhanced NGF Consulting’s ability to provide expertise to the facility segment of the golf industry. With over 23 years in NGF’s Consulting division, Ed has been the lead project director for more than 150 consulting assignments, covering a broad range of services, including public and private golf course feasibility studies, acquisition studies, operations reviews, golf-related real estate absorption analyses, pricing / market positioning analyses, and clubhouse renovation studies.

ED GETHERALL
Director of Consulting — NGF Consulting — Customer Survey Process & Food/Beverage Programming & Consulting 21 - 32
2020 U.S. Golf Participation
Accounting for On- and Off-Course Play
,-- 36.9 Total Golf Participants (Age 6+) ---,

24.8M total on-course players
• 24.3M total off-course players
Both Off;()ouraeonly On- & Off-Course On-Course only

12.1M 12.2M 12.6M
S--.NatioMIOolf F~
~gollincWn9Cll~--•(T°"°", O!MShKk,,MC ). ltandllonedlMngrangn, ancl.rorht.nhdlof bullneHa$111atfOl/i-.~andtufftlg,allM!L41S. "'°"P"PIC_,.,. .. ,.,.,.,._ ... ...,. ....... O-. __ M,....,__,, __ .._HGF NGF Consulting has worked with many municipalities across the U.S. and in California to understand the balance of appropriate food and beverage operations. Work has been completed for California cities including San Diego, Coronado, Mission Viejo, Camarillo, Oxnard, Pasadena, Downey, Pico Rivera, Irvine, and Montebello. Recent clients in other parts of California include the cities of San Francisco, Palo Alto, Cupertino, Livermore, Mountain View, Alameda, Antioch, Fairfield, as well as Google (dba Planetary Ventures) and State Parks of California. 21 - 33
Food & Beverage Study
for Conversion of Existing
Restaurant & Bar
City of !\fission Viejo 200 Civic Cen1er
1'.·lission Viejo. CA 9269 1
PrrpartdBy:
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The Short Course at Mountain Shadows — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA 21 - 34
Shane Witcombe is a graduate of Iowa State University in Landscape Architecture. He began his career working on numerous community golf projects for homebuilder Del Webb/Pulte, serving as project manager and lead designer responsible for all plans, specifications and implementation.

He joined Forrest Richardson & Associates in 2009 and served as a design associate working on projects in Park City, Utah; Parker, Colorado; and Kingman, Arizona. Shane served as a lead designer for the firm until leaving Arizona to oversee projects in Mainland China and Vietnam. In 2013 he returned to The U.S. and has served as a project-basis golf architect for Forrest Richardson Golf Course Architects
His most recent work has been creating and overseeing
construction of “mini-golf ” entertainment venues — including layouts at TopGolf facilities and other, similar developments. Shane has become a “go-to” resource for miniature golf designs and themes across the Western U.S. For Arroyo Seco, he will work hand-in-hand with Forrest Richardson and the team on approaches to the site planning and goals.

SHANE WITCOMBE
Golf Course Architect — Miniature Golf Consultant
21 - 35
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The Short Course at Mountain Shadows — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA 21 - 36
Pat Gross is a turfgrass and landscape consultant
focused on helping clients improve and enhance their turf and landscape management programs.

Pat has been in the California turf world for more
than 38 years, with 28 years spent as a consulting
agronomist with the USGA Green Section. He is
especially familiar with the effects of adverse soil and water quality on turf and landscape plants as well as
irrigation management and water conservation programs.

During his time with the USGA Green Section, he
authored several articles about water conservation and
irrigation management and helped develop the USGA
website “Golf ’s Use of Water.”
Pat is a native of California, receiving his bachelor’s degree in Ornamental Horticulture with an emphasis in
Turf Science from California State Polytechnic University in Pomona. He is a licensed Pest Control Advisor in
California. He serves as executive director of the
California Turfgrass & Landscape Foundation.

During his tenure with the USGA, Pat oversaw agronomists working in the Western U.S. — he was instrumental in the continual development of the USGA’s recommendations for putting green construction

PAT GROSS
Golf Turf Agronomist — Pat Gross Turf Solutions
21 - 37
Evolution of USGA Recommendations
for Putting Green Construction
1960
• USGA pub(ishes first
"Speclfie.1tlons for
a Method of Polling
Grun Construction"
based on USGA-funded
research
• Key components are
mostly the same today
1973
• Infiltration rate
increased to allow for
futer dralnaae
• Collar should be built
to same standards as
putting surfa«:
1989
• Fabric sleeves around drain
pipes discouraged
• Drain pipes should be
placed on a gravel bed
In all cases
1993
• Drain pipe spacing
expanded from 10 to 15 feet,
red1Jtin& unnecnNry costs
• Requirement for intermediate
layer is relaxed
• Perimeter drain at outfall
points rtcommended
• Laboratory testing standards
are Introduced
USCiA
2004
• Tolerance for rootzone depth
Increased to .:: 1 inch to
slmplll'y Installation
• Optional use of flat drainage
pipe Included
• '"Tips for Success· document
pubUshed
2018 l • "Assemble Your Team ..
section emphasizes
collaboration
• Materials testing methods
updated
• New Information about selecting gravel., sand and
organk amendments
The Hills Course at Promontory — An 18-hole par-3 course planned and designed by Forrest Richardson, ASGCA 21 - 38
Matt Schiffer devotes his full time to golf course
design, including Auto-CAD, Civil 3D and simulation. He is currently enrolled in the ASGCA Tartan Program, which is a path to eventual membership in the American Society of Golf Course Architects (ASGCA).

His work with Forrest Richardson Golf Course
Architects ranges from developing planning exhibits and agency submittals, to construction documentation. As a
licensed Civil Engineer (PE) in California, Matt has worked on several regional California golf projects and has worked from offices in Santa Rosa and Sebastopol.

He has contributed to several collaborative projects
with Forrest Richardson Golf Course Architects.

Matt holds a BS in Civil Engineering from Lehigh
University in Pennsylvania and is a member of the
European Institute of Golf Course Architects (EIGCA).

MATT SCHIFFER, PE/EIGCA
Golf Course Design Associate / CAD Documentation
21 - 39
V . RELATED EXPERIENCE

1. Rose Bowl Brookside Golf Facility
City of Pasadena, CA
Brandon Fox, Director of Golf Operations
Rose Bowl – Brookside 36-hole Golf Facility
1133 Rosemont Ave., Pasadena, CA 91103
626-390-2665
[email protected]
Our work includes Master Planning for the 36-hole
facility, including the addition of a new range, mini
golf and related facilities. Reconfiguration and renovation of the two 18-hole golf courses are long term goals of
the project. NGF Consulting is concurrently working on
financial analysis for the City of Pasadena who owns the facility under a lease agreement with the Rose Bowl
Operating Company.
• Forrest Richardson, ASGCA
• Ed Getherall (City of Pasadena Consulting)
• Matt Schiffer
• Gregor Markel (proposed)
• Shane Witcombe (Mini Golf Consultant)
Project in progress / Planning to be completed 2024 Long range planning for the c. 1928 36-hole facility 21 - 40
V . RELATED EXPERIENCE

2. Blackberry Farm Golf Course
City of Cupertino, CA
Susan Michael, Capital Improvement Programs Manager
Public Works Dept.
10300 Torre Ave, Cupertino, CA 95014 | 408-510-0622
[email protected]
Our work has included a full facility assessment, including irrigation, agronomic, tree assets, safety, reconfiguration, turf reduction, water use, building replacement(s) and
environmental mitigation. Long Range Planning for the
property has been on-going for six years and has included numerous public workshops and hearings.
• Forrest Richardson, ASGCA
• Ed Getherall / Food & Beverage Consulting, Surveys
• Chris Mitchell / RMA Irrigation Design
• Matt Schiffer
Conceptual image of turf conversion for water conservation 21 - 41
IILACKHIIIIY FAIIM GOlf COUIISE
" IN l" U " IA.ITV SIT• •ACl( S

T NGF--

CREEK ELEVATION

BLACKBERRY FARM GOLF CLUBHOUSE CUPERTINO, CALIFORNIA
V . RELATED EXPERIENCE

3. Oso Creek Golf Course
City of Mission Viejo, CA
Dennis Wilberg, City Manager
City of Mission Viejo, CA | 949-470-3051
[email protected]
Our work included course evaluation and
building inventory/assessment. Master Planning
phases resulted in short and long-term
recommendations, including financial, management
and operational reviews. A full feasibility analysis
was completed based on phases of the work to
study options for the City with regard to
programming and building replacement.
• Forrest Richardson, ASGCA
• Ed Getherall / Food & Beverage Consulting,
Customer Surveys, Financial Analysis

VIA SANTA CLARA

CLE VALDES

VIA GRANADOS

ARBOLITOS

DURAZNO

VIA GARCIA VIA MADRUGADA

VIA CHIAPAS

VIA ALBENIZ

VIA SAN FERNANDO

JERONIMO RD
LENE
COSO
COSO
ORDAGO

MESTO ALERZAL
DENIA

CYPRESS PT

LONGMEADOW

TURNBERRY

BERMUDA DUNES

INDIAN WELLS
COSO

COSO COSO
COSO

BOLIVAR

BOLIVAR
COSO

ST ELENA

CALIXTO
GANSO
FRESCA

LAGARTO

LAGARTO
COSO

ST ELENA

VIA LORCA

VIA RIVAS

VIA ALBERTI

CLE VALDES

VIA RODRIGO

CLE VALDES

SILVESTRE VIA TURINA

SILVESTRE

VIA MADRUGADA

DELANTAL

CASTA DEL SOL

BARQUILLA
COSO
COSO

COPANTE

MARGUERITE PKWY

KILLARNE

VIA GRANADOS

VIA SARASATE

SILLEROS

ABADEJO

PERALES

CHAPULIN

AMARGON

CASCABEL
CANELA

NARCISO

CLE AZORIN

BALADA REDONDELA

REDONDELA

MAZAGON

LENTISCAL

MAZAGON

MAZAGON
ROTA
ROTA

FINISTERRA

BARBATE

REDONDELA

AUGUSTA

PRINCEVILLE
MERION

COLONIAL

MUIRFIELD

VIA TIRSO

VIA HIERRO VIA VENTURA

VIA ENRIQUEZ

VIA MURILLO

SPYGLASS

VIA STORNI

VIA PRADOS

VIA ACUNA

VIA AGUSTINI

VIA LOPEZ

VIA MISTRAL

CLE VALDES

VIA CASTRO VIA NERVO

VIA VENTURA

CLE VALDES

VIA MACHADO

VIA LARREA

CLE CASAL

CLE ALONSO

VIA ALBERTI

VIA DARIO

CLE VALDES

VIA SILVAVIA LUGONES

VIA MARAGALL

CLE ALONSO

CLE MARIN

CLE NERUDA

CLE MARIN

CALENDULA

VIA GRANADOS

ESPINOZA

TORROBA

VIA SARASATE

ESPINOZA

VIA SARASATE

TORROBA

VIA HERRERA

VIA CERNUDA

VIA CONGORA

VIA CHOCANO

VIA BONALDE

VIA UNAMUNO

CLE CASAL

CHERRY HILL

ST ANDREWS

PEBBLE BEACH

INVERNESS

LA COSTA

GLENEAGLES

PINEHURST

ALICIA PKWY
1"= 100'
21 - 42
£ Food & B everage Stud
or Conversion of Exist/
Restaurant & Bar ng
V . RELATED EXPERIENCE

4. Lake Tahoe Golf Course
California State Parks
Phil Tabor, P.E., Project Management Section
California State Parks | 279-499-1248
[email protected]
Our work included Master Planning for the
William P. Bell/William F. Bell golf course,
including a comprehensive financial analysis and
pro forma based on planned facility improvements.

NGF Consulting worked in tandem with us
on all aspects of the work, including facility
assessment, building programming, staffing and
review of existing concessionaire/lease contracts.
• Forrest Richardson
• Ed Getherall / Food & Beverage Consulting, Surveys
• Chris Mitchell / RMA Irrigation Design
• Matt Schiffer
18 SHORT
GAME
Putting
green
Putting
Course
Ceremony Lawn
Trailhead
Maint.

PUBLIC
TRAIL
Restroom
Upper
Truckee
River
Meyer’s
Creek
Pond

A
B
C
D
E
G
F
H
O
K
I J
L
M
N
Expanded View New Layout
1 9
10 2337 East Orangewood Avenue
Phoenix, Arizona 85020
602-906-1818
www.golfgroupltd.com
LAKE VALLEY STATE RECREATION AREA Preliminary Probable Cost LAKE TAHOE GOLF COURSE Estimate (Rev. 6-22-2020)
Item Quantity Units Unit Cost Total Notes

HARD COSTS

1.0 Mobilization and Layout

1.1 Mobilization/Bond 1 AL 200,000 200,000

1.2 Staking/Layout 1 LS 40,000 40,000

1.3 Existing Tree & Wetland Protections 1 AL 50,000 50,000

1.4 Construction Mitigation Requirements 1 AL 70,000 70,000 Allowance Amt (EIR Mitigation Measures TBD) Mobilization and Layout Subtotal 360,000

2.0 Demolition

2.1 Demolish/Recycle Cart Paths 1 LS 30,000 30,000 Use as Base for New Paths

2.2 Clear & Grub 1 LS 30,000 30,000 Includes New Holes 12, 14, 15, 16

2.3 Demo Existing Features, Bunkers, Greens 1 LS 32,500 32,500

2.4 Removal of Exist. River-draw Pump Station 1 AL 5,000 5,000 Allowance Amt

2.5 Tree Removal, Stage for River Restoration Use 300 EA 130 39,000

2.6 Till Existing Sod 1 LS 45,000 45,000
Demolition Subtotal 181,500 Demo Associated with River Restoration Wk Excluded

3.0 Earthwork

3.1 Cut and Fill Earthwork 80000 CY 4.5 360,000 Incl. Dust Control

3.2 Topsoil Management (Harvest /Place Soils) 25000 CY 6 150,000

3.3 SWPPP/Erosion Control Scope 1 LS 180,000 180,000

3.4 Golf Feature Shaping 1 LS 260,000 260,000

3.5 Wetlands Construction 3.75 AC 4,000 15,000 Allowance for Perimeter Finishing Earthwork, Grading Subtotal 965,000

4.0 Drainage

4.1 New Subsurface Drainage Piping 4" Perforated 12000 LF 10 120,000

4.2 New Subsurface Drainage Piping 6" Non-Perforated 20000 LF 9.5 190,000

4.3 New Catchments 72 EA 260 18,720

4.4 Culvert Path Crossings 1 LS 10,000 10,000
Drainage Subtotal 338,720

5.0 Golf Features

5.1 Greens Construction 149822 SF 5.5 824,021 Modified USGA Method

5.2 Tee Construction 140044 SF 1.7 238,075 4-in. Sand, Includes Practice Area Tee

5.3 Bunker Construction 25570 SF 6 153,420 Rock Liner Method w/ Polymer

5.4 Irrigation Lake Shoreline Restoration 1 AL 20,000 20,000 Allowance Amt for Finishing Work After Draining Golf Feature Subtotal 1,235,516

6.0 Irrigation

6.1 Irrigation – Golf Features 72 AC 22,750 1,638,000 Excludes Putting Course and Wedding Lawn Area

6.2 Irrigation - Native areas 1 AL 20,000 20,000 Allowance Amt

6.3 Irrigation Staking, Programming and As-built Fees 1 LS 50,000 50,000

6.4 Replacement of Irrigation Pump Station, New Inlet 1 AL 230,000 230,000 Allowance Amt

6.5 New River-draw Pump and Vault 1 AL 70,000 70,000 Allowance Amt Incl Power Ext Line from Exist Vault Irrigation Subtotal 2,008,000

7.0 Paths & Hardscapes

7.1 Cart Paths 7' wide PCC 163803 SF 4.5 737,114

7.2 Cart Paths 10' Wide PCC 4698 SF 4.5 21,141

7.3 Class 2 Base Section under Cart Paths 168501 SF 1.25 210,626

7.4 Cart Path Curbing PCC 5000 LF 5 25,000 Integral "Flared Edge"

7.5 Walk Paths Gravel 1500 LF 8 12,000

7.6 Maintenance Routes Gravel 500 LF 30 15,000

7.7 Concrete at Driving Range Tee 2000 SF 8 16,000 Hitting Mats Included

7.8 Stacked Walls at Greens 425 LF 150 63,750 As Shown for Hole Nos. 8, 12, 2, 7

7.9 Golf Only Bridge 50 LF 1 LS 75,000 75,000
Paths & Hardscapes Subtotal 1,175,631

8.0 Grassing & Landscape

8.1 Finish Shaping 1 LS 150,000 150,000 Based on 78 Acres of Golf Area, Native Areas Excl

8.2 Fine Grade Prep & Soil Amend Fairways & Roughs 66.4 AC 3,500 232,400

8.3 Fine Grade/Soil Prep Native areas 38 AC 2,500 95,000

8.4 Native – Minimally Managed - Hydro Seeding 14.24 AC 3,500 49,840 Allowance Amt Based on Regional Native Seed Mix

8.5 Native - Naturally Managed – Hydroseed w/plugs 23.29 AC 5,000 116,461 Allowance Amt

8.6 Meyers Creek Buffer Planting Hydroseed & Plugs 1.00 AC 65,340 65,340 Allowance Amt

8.7 Turf Sod 240000 SF 0.65 156,000

8.8 Seed Fairways & Roughs – Cool Season Grasses 60.89036 AC 3,500 213,116

8.9 Bentgrass Seeded Greens with Amendments 149822 SF 0.2 29,964

8.10 New Trees 150 EA 300 45,000 Based on 35-gal/24-in Box Size

8.11 Turf Establishment and Grow-in, including native 1 LS 225,000 225,000

8.12 Electricity for Water Pumping During Const. 1 LS 20,000 20,000 Grassing & Landscape Subtotal 1,398,122

9.0 Miscellaneous Items

9.1 Signage and Course Markers 1 AL 75,000 75,000 Allowance Amt

9.2 Restroom at Hole No. 5 1 AL 300,000 300,000 Allowance Amt - Golf and Trail Combined Use

9.3 Ceremony Lawn Area 1 AL 15,000 15,000 Amt for Re-shaping, Irrigation, Grassing Miscellaneous Items Subtotal 390,000
Total Hard Costs 8,052,488

SOFT COSTS
Golf Course Architectural Design and Oversight Fees 380,000 Civil Engineering 80,000
Irrigation Design 40,000
Biologist 60,000
Geotech Inspection (Cart Paths) 4,500
Construction Management 100,000
Total Soft Costs 664,500
Total Hard + Soft Costs 8,716,988
Contingency 7% 610,189
Grand Total 9,327,177
ADDITIONAL "OPTIONAL" HARD COST ITEMS (Golf Course Areas Allowances) Add Wire Mesh Reinforcement to Cart Paths 1 LS 85,000 85,000 Sand/Soil Cap Fairways 45000 CY 27 1,215,000 Not Required Based on Preliminary Soils Information; Provided as Information (TBD)
Public Putting Course 1 AL 175,000 175,000 Allowance Amt for Golf Features Const and Irrigation Public Putting Course Site Improvements 1 AL 80,000 80,000 Allowance Amt for Pond Rehabilitation, Landscaping Public Putting Course Access Improvements 1 AL 55,000 55,000 Allowance Amt ADA Paths, LED Lighting Public Trail Bridges 2 AL 100,000 200,000 Allowance Amt Notes:

Mobilization construction yard assumed to utilize existing golf maintenance area as needed, Incl. sanitary facilities Water cost for grow-in or construction settling/dust control is NIC; assumes use of water from existing irrigation pond/system Unforeseen civil engineering, environmental mitigation or other site requirements may be realized upon subsequent design development Pump station and river-draw pump based on use of existing utility lines and transformer(s) All bridges based on 5,000 lb. load rating; preliminary probable cost estimate provided by Links Bridges (3-2020) Irrigation preliminary probable cost assistance provided by Russ Mitchell & Assoc. Irrigation Consultants (4-2020) Expanded and/or reconfigured parking area(s) NIC
Enhanced entryway/drive NIC
New trailhead parking, restroom and related improvements NIC New cladding for pumphouse structure is included within pump station replacement estimate New cart storage building and site work NIC
Clubhouse improvements (exterior and/or interior) NIC
Maintenance area screening, access drive(s) and enhancements NIC Modified USGA Green Const. based on 3-in. gravel w/ 12-in. sand and reduced tile layout Native area irrigation allowance based on above grade irrigation lines w/ limited heads to be abandoned upon maturation The above Preliminary Probable Cost Estimate is based on the conceptual plan and approaches as prepared May 2020 by Forrest Richardson & Assoc. on behalf of California State Parks (State of California). The estimate represents the Golf Course Architect’s best judgment of the probable cost as a design professional. It is recognized, however, that neither the Golf Course Architect nor the State of California has control over the eventual cost of labor, materials, equipment or course accessories; over the contractor’s methods of determining bid prices; or over competitive bidding or market conditions. Accordingly, the Golf Course Architect cannot and does not warrant or represent that bids or unit costs will not vary from those provided above. The Preliminary Probable Cost Estimate should be used as a guide to future and final planning only for the purposes of determining project feasibility and other associated decisions.

LS=Lump Sum, CY=Cubic yards, EA=Each, AC=Acres, SF=Square Feet, AL=Allowance Fig. 14
21 - 43
e E9
I 11 I I
V . RELATED EXPERIENCE

5. Shingle Springs Community Golf Facility
Shingle Springs, CA
Nicholas Bryson, Attorney General
Legal Department
Shingle Springs Band of Miwok Indians
P.O. Box 1340, Shingle Springs, CA 95682
530-387-4979
[email protected]
Our work with NGF Consulting included
a full project assessment and evaluation
for this proposed community golf facility on
Tribal land. Work has included site evaluation,
programming, staffing assessment, lease vs.
management options, financial pro forma and
integration of “entertainment” range features,
mini golf and clubhouse amenities. A full cost
estimate and analysis was prepared as part
of the project due diligence.
• Forrest Richardson, ASGCA
• Ed Getherall / Food & Beverage Consulting
• Chris Mitchell
• Matt Schiffer
• Ted Simons
21 - 44
=G, "' .... ---:1~0;"1" •• , ... ,.... .,
. - . . - ' - -
-
- I - :;
PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES
12-hole Par-3 Course & Entertainment Based Range w/ Miniature Golf Miniature Golf Planning with Themed Food & Beverage Facility T I L E A F B A R | C o n c e p t u a l P l a n & E l e v a t i o n (We s t ) Nor th
0 8 16 24 feet
Golf BC | Burrard Group
For planning purposes only. Aerial and topographic data provided.

All parcels and features are approximate. Not for distribution (3-4-19)

BRIAN CURTIS

STUDIO DESIGN
Scale 1/8” = 1’0”

PAT I O

C OV E R E D

PAT I O

D I N I N G

G R I L L

C OV E R E D

E N T RY

C OV E R E D

E N T RY

WAT E R & F I R E

F E AT U R E

P U K A PA

P U T T I N G

C O U R S E

B L U E

C O U R S E

S TAG I N G
21 - 45
A PI.OJECT OP ACOI.N ENTUrl.lSES
SHINGLE SPRINGS l PUKA PA PUTTING COURSE
golf Complex I •
E9
Entertainment Range, Putting Course & Par-3 Course Planning — Club West PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES
21 - 46

LEA RNING CENTER
640 SF
11~11
E! I i

HITTING B AY S

GOLF C LUB & CO MMUNITY BUILDING

KEY TO FACILITIES
A Plriurc
B D,op-o•
C Gnl & Proihop
0 Plrviion/Mtttirc Space
E Golf Cara & Stqin1
F ~cticc Puttina Grttn
C ''On die EdgeM Punirc Counc
H ~Cti(C lunge Tee
I Tcachirc Tee Area
J UJ>perl.awfv'Boc-c:e & II
K Lowerlawro
L Shon Game TeachlngArca
M Golf M.linteNnce

IIIIAN CURTIS
'-"'"'n n1t;1tw

COVERED
PATIO
BAR
LAWN
D 7

COVERED PATIO

GOLF CLUB & COMMUNITY BUILDING
B □ SF
PAT10 ENTRY
L_ _J

PAVILION

COVERED PATIO
LAWN
L

COVERED
r ENTRY
_j EVENT LAWN
Q N
SCALE: 1/8" • 1'-o"
Planning for Brookside Golf Facility — Rose Bowl (Pasadena, CA) PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES
22 27
15 15
11 12
7 8
9 4
6 15 7
6 13 6
The Short Course at Eagle Point Conceptual Planning – Holt Land East Eagle Point, Oregon
Parks
Legacy
Project

LANDBALANCE
PLANNING | DESIGN

For planning purposes only. All dimensions and acreages are approximate and based on available mapping.

Confidential. Not for distribution. (4-20-22)
1 2
3 4
5 6
7 8
9 10
11 12 13
14 15 16 17
18 R ICHARDSON
DANNER

GOLF COURSE

ARCHITECTS
STORM
DRAIN
STORM
DRAIN
STORM
DRAIN
STORM
DRAIN
Project Overview
Total Acres 60.5
Golf / Open Space Acres 34.6
Residential 25.9
Open Space to Development Ratio 57%
Lots Total 183
Lot Size Avg. 4,300 s.f. (.10 ac)
Golf Frontage Lots 137
Golf Frontage to Lot Ratio 75%
Golf Course Yardage 2,500 yds.

Course Par 54
Turf Coverage Acreage 18
EVA

EVA

EVA
Clubhouse/
Neighborhood Ctr.

Parking Practice
Green
Maintenance
18-Hole Par-3 Course — Eagle Point
21 - 47
Co11 cept11al lllfa,1fer Plan "C "
PA.IA DENA ... ·- __ _ .,._,. __ .. _,. __
I
EB

B LAC K B E R RY FA R M G O L F CO U R S E
Conceptual Master Plan Revised 8-28-15 FLR & DBC
Conceptual only / not for construction

BC STUDIO
1 3 125 110 90
2 3 140 130 100
3 3 100 90 70
4 3 70 65 60
5 3 120 105 95
6 3 145 140 100
7 3 185 170 130
8 3 80 75 65
9 3 130 120 110
27 1095 1005 820
Card of the Course

HOLE PAR BACK REG FWD

KEY LOCATOR
A New Signaled Intersection
B New Park & Golf Entry Signage
C Proposed Bus Loading
D Landscaped Parking (permeable surface)
E Proposed Pedestrian Bridge Connection
F Trail System Connections
G The Nature Course Challenge (Putting Course)
H New Community Building (Grill, & Golf Proshop)
J Golf Hitting Bays (Instruction, Fitting, Practice)
K Public Putting Green
L Short Game / Teaching / Foot Golf Warm-up
M Bilfiltration Basins / Lowland Areas (Typ.)
N Naturalized Area (Native Grasses) (Typ.)
O Golf Irrigation Tank (Conceptual Elevation)
P Golf Maintenance Facility (Existing)
Q Improved Pedestrian Path (Along Road)
All existing trees to remain where possible
except those diseased and/or in decline. New trees
to be planted per final approved plans.

J
1 2
3 4
5 6
7 8
9 A
B C
D
D
H
L
K
F
F
N
N
N
M
M
M
N
O
P
Q
G
Blackberry
Farm
O Golf Irrigation Tank (Conceptual Elevation)
E
North
0 50 100 150 200 250 feet
PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES

BLACKBERRY FARM GOLF COURSE
Community Building | Conceptual Elevations
Drawn 8-18-15 DBC
Conceptual only / not for construction
BRIAN
CURTIS
STUDIO
DESIGN
Par-3 Course for City of Cupertino (CA)
21 - 48

CREEK ELEVATION
18-Hole Par-3 Course w/ Range & Food Truck Pad
PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES
9-Hole Par-3 Course
21 - 49
@
BHlAIR
MHT • IAT • PUY
C ARO •/11'# C OU RSI!.
o., ,.
--- ... ,,. " ,,. , . ., Ill tlll , ..

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,.,. -,,. N llU!IOI
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C O M , A H - 1 1 - S
[ITfffi]
GEIU'llANTOWN

GOLF PARK
Par-3 Course & Range Planning
PAR - 3 COURSE & ALTERNATIVE FORMAT PROJECT EXAMPLES
9-Hole Par-3 Course
VA L L E J O C LU B C O M M U N I T Y C E N T E R | Conceptual Space Allocation BBQ Main Pool
Kids
Pool
Pool Cabanas
Banquet
Pavilion
(300 capacity)
Snack Bar
Restrooms
Kitchen
Breezway
Fire Pit
Restrooms
Bar Grill
Service Yard
Covered Patio
Main
Entry
Lobby
Entry
Courtyard
Lawn
Lounge Gallery
Golf Proshop
Administration
Bag Drop
Fitness
Cart
Staging
Main Level (NTS)
Lower Level (NTS)
Zen
Garden
Workout
Patio
Deck
Game Deck (mid-level)
Deck
Bag Storage
Office
Cart
Storage
(80 carts)
Mech./Elect.

Storage
Restrooms
VA L L E J O C LU B C O M M U N I T Y C E N T E R G R O U N D S | Conceptual Site Elevations Front Entry Elevation (North) | NTS
Golf Elevation (South) | NTS
Pool Cabanas
and BBQ Area
Columbia Pkwy. Elev.

Golf Maint. Elev.

Exist. Grade
Separation
Ceremony
and Event Lawn
Community Center/Clubhouse Space Allocation & Conceptual Planning 21 - 50
•••• I r,----il
I I '
I
I
□ I
I
I
I
I
I
I

1.:----CJ ----~
I I
~ Homes

SITE PLAN KEY
Main Entry (existing}
@ Community Center
Casia s
@ On-course Restroom
Golf Maintenance
® Emergency Access/Trail
@ Range Buildin1 & Grill
9-Hole Short Course
© NelJhborhood Entry
Secondary Entry
Range Equipment SlOrage
Tral1 Connection to Park

CONCEPTUAL SITE PLAN
V. RELATED EXPERIENCE (REFERENCES)
• Harold ‘Anthony” Strain, Project Manager (Public Works) Los Alamos County, New Mexico
1000 Central Ave., Los Alamos, NM 87544 | 505-412-5363
[email protected]
• Ed Winiecki, PGA of America
1293 Panorama Ridge Rd., Oceanside, CA 92056 | 951-595-2162 [email protected]
• Mayor Brian Goodell, City of Mission Viejo, CA
200 Civic Center, Mission Viejo, CA 92691 | 949-470-3052 [email protected]
• Craig Kessler, Director, Public Affairs
Southern California Golf Association
3740 Cahuenga Blvd., Studio City CA 91604 | (818) 980-3630 [email protected]
• Dennis Wilberg, City Manager
City of Mission Viejo, CA | 949-470-3051
200 Civic Center, Mission Viejo, CA 92691
[email protected]
• Brandon Fox, Director of Golf Operations
Rose Bowl – Brookside 36-hole Golf Facility
1133 Rosemont Ave., Pasadena, CA 91103 | 626-390-2665
[email protected]
21 - 51
VI. PROJECT SCHEDULE (PROPOSED)
Assemble data, GIS mapping and other documents
Project Kick-off / Meet with City staff and others
Review of City’s Market & Financial Analysis
Detailed Facility Review / Site Analysis
Community Engagement
Facility Programming
Plans Development & Options (with costing/phasing)
Review Presentation(s)
Final Report & Presentation(s)
JUN 2024
JUL 2024
AUG 2024
SEP 2024OCT 2024
NOV 2024
Deliverable/Landmark date proposed / conceptual only. Subject to change based on client directives, project constraints and input from the City.

Landmark dates are shown only for major meetings. Other, interim meetings and key review dates will be integrated to the final Project Schedule. MAY 2024 DEC 2024
21 - 52
•
•
•
•
VII. COST DATA
NOTE: As-needed presentation meetings that require the attendance of certain personnel may be arranged by transferring time allotted from other phases. This adjustment is TBD and will be based on Project needs.

All expenses are included with fees.

Phase
(Total Hours / Refer to Key
Below)
A
(168)
B
(50)
C
(50)
D
(50)
E
(80)
F
(42)
G
(25)
H
(25)
I
(25)
J
(10)
Site Analysis 5,000 (20) 1,000 (5) 2,700 (10) 2,700 (10) 1,440 (9) 300 (2) 320 (2) 640 (4) 640 (4) — Golf Course Assessment 10,000 (40) 2,000 (10) 540 (2) 540 (2) 720 (6) — 640 (4) 1,280 (8) 1,280 (8) 160 (1) Program Evaluation 2,500 (10) 1,000 (5) 1,350 (5) 1,350 (5) 720 (5) 1,200 (8) 640 (4) — — 160 (1) Community Engagement 2,500 (10) 2,000 (10) 2,160 (8) 2,160 (8) 2,880 (17) 2,700 (18) 640 (4) — — — Conceptual Development
Alternatives
9,500 (38) 2,000 (10) 2,160 (8) 2,160 (8) 2,880 (17) 300 (2) 640 (4) 640 (4) 640 (4) 320 (2) Preliminary Development
Cost
5,000 (20) — 810 (3) 810 (3) 1,080 (7) — 320 (2) 640 (4) 640 (4) 320 (2) Documentation 5,000 (20) — 1,080 (4) 1,080 (4) 3,600 (20) 1,200 (8) 800 (5) 800 (5) 800 (5) 640 (4) Presentation/Meeting(s) 2,500 (10) 2,000 (10) 2,700 (10) 2,700 (10) — 600 (4) — — — — $42,000 $10,000 $13,500 $13,500 $14,400 $6,300 $4,000 $4,000 $4,000 $1,600 A Golf Course Architect $250 / hr.

B Local Associate to Golf Architect $200 / hr.

C Planner/Community Engagement $270 / hr.

D Clubhouse/Building Architect $270 / hr.

E Support Staff for C, D $180 / hr.

F NGF Consulting (Surveys, F&B) $150 / hr.

Total Fees & Expenses (NTE) $113,300 G Range Technology Consultant $160 / hr.

H Agronomist/Soils Engineering $160 / hr.

I Irrigation Consultant $160 / hr.

J Mini-Golf Consultant $160 / hr.

Project Administration (Included)
Total Project Hours: (525)
21 - 53
Roosevelt Golf Course — City of Los Angeles, CA (Master Planning & Restoration) “One of the most important
steps is to engage the public,
understanding their needs
and how they see the golf
facility growing to serve the
next generation of users.”
— F ORREST RICHARDSON, ASGCA
21 - 54
VIII . STATEMENT OF COMPLIANCE This proposal is in strict compliance with the RFP and Draft Agreement except for the suggested wording as
shown. Consultant agrees to work with the City on
acceptable Agreement wording relative to these proposed changes and will conform to the City’s intent.

IX . OTHER INFORMATION
Consultant agrees that in carrying out its responsibilities under this agreement, and in particular with regard to the employment of persons and sub-consultants working on the project, it will not discriminate on the basis of race, color, creed, national origin, religion, sex, age, or handicap. In the event any of the work performed by the consultant hereunder is sub-contracted to another person or firm (with approval of the City as required herein), sub- contract shall contain a similar provision.

X . AGREEMENT
Other information has been integrated to this proposal, with Consultant reserving the right to augment the proposal
information during any interview regarding the proposal.

Forrest Richardson, ASGCA, President Golf Group Ltd.
(dba Forrest Richardson Golf Course Architects
602-906-1818 | www.forrestrichardsongolf.com
21 - 55

11.2 Consultant to Indemnify City. To the fullest extent permitted by law. Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage to the extent arising out of. pertaining to or relating to er iR seRReslieR wilR Consultant's ~ negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole Qr active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation. GeRsullaRt sl:lall Rat ea eRtilles le aRy reflm€l ef atteFReys' fees, €lefeRse sests er expeRses iR tl:le e•1eRt tl:lat it is aelju€lisate€l te 1:la•1e eeeR nan negligent. In no event shall the cost to defend charged to the Consultant exceed the Consultant's proportionate percentage of fault.

11.5 0efeRse 0epesit. Tl:le Gily may reEfuesl a €lepesil fer €lefense sesls frern Gensullanl wilR respest ta a slairn. If tl:le City reEfuests a €lefense €lepesit, Gensullant sl:lall previ€le it witl:lin 15 €lays ef tl:le FeEfuesl.
“Public golf is about diversity. We need
to bring new players to the game — and
we need to make the golf course welcoming
for people to recreate , socialize and have
fun ... all this, while remembering that
the course is a public asset that must be
sustainable over the long term.”
— F ORREST RICHARDSON, ASGCA
21 - 56

UNIQUE QUALIFICATIONS FOR THE CITY OF SOUTH PASADENA
• Qualifications & Similar Project Work We have a deep understanding of the municipal golf market, trends and operations assessing and evaluating public sector golf programs and facilities • Scope Compliance & Public Engagement We have appeared before numerous public agencies and regulatory bodies — and have a proven track record of conducting and facilitating public workshops, golf committee groups, planning groups, etc. — Including customized surveys • Clarity & Diligence We have listed numerous references who can speak to our thoughtful, complete and quality work — including deliverables in digital format that can be easily shared depending on City process
• Fee Compliance & Efficiency We have provided the City with a complete and efficient proposal • Specialized Qualifications • California presence — both with work and our local associates/team members, and each of their personal and professional histories
• Professional registrations (ASGCA members, EIGCA member, RLA and Registered Civil Engineer)
• Golf specific irrigation consultant (RMA, Chris Mitchell) • Miniature Golf Consultant — A dedicated design associate for the Project • Agronomic Consultant — And maintenance facility needs overview/programming • Water delivery infrastructure — golf specific irrigation and water conservation • Par-3 Golf Design — proven track record of completed projects • Golf range technology integration
• Food & Beverage consulting for golf facilities — programming and approaches 21 - 57
Olivas Links — City of Ventura, CA (Master Planning & Transformation Project) 21 - 58

AGENCIES WE HAVE WORKED WITH INCLUDE
21 - 59
&EPA

SEMARNAT

SECRETAIUA DE MEDIO AMBIENTE

Y RECURSOS NATURALES
SAN FRANCISQYITO CR.EEK

JOINT POWERS AUTHORITY
u.s.

FISH & WILDLIFE SERVICE
U.S.AIR FO
UTAH DEPARTMENT of

ENVIRONMENTAL

QUALITY
~
Audubon "'
International
U.S. DEPARTMENT OF
ENERGY .......

CA L I ,01t ,t i A
Water Boards ,,,.,1 w.111• •tsov•cts co"r•ol ,o ... •o
lllOIOIU,\ WATIII ou•u 1 , CONTJIOl ,0 ... 1110,

HAWAII STATE

DEPARTMENT

OF HEALTH

AMERICA ' S STADIUM
0 £~~§ro~1,
Protection Agency
Our commitment to sustainable golf began in the 1980s when our work designing the Pointe Resort at South Mountain received the Valley Forward Environmental Leadership Award for its innovative approach to conservation and water use. It was a breakthrough.

Ever since, it has been at the forefront of our work. Following his participation at the 2022 European Institute of Golf Architects Annual Meeting in Reykjavík, Iceland, Forrest Richardson announced his writing and the publishing of a new book, The Sustainable Sport.

During his career, Forrest has engaged in many deep discussions about golf and how it has contributed positively to the environment, and how the game has helped further innovations in irrigation and turf science. Often it is the non-golfer’s preconceived notions about our beloved game that gets in the way of bringing the positive attributes of golf to the forefront. This writing is in progress and is aimed at messaging the many positive contributions that golf courses have to society and our communities.

A COMMITMENT TO SUSTAINABILITY
21 - 60

THE SUSTAINABLE SP RT

HOW GOLF'S FIVE MILLION

BENEFIT
ACRES

THE PLANET
Forrest Richardson

PACE - OF - PLAY & AUDUBON INTERNATIONAL BACKGROUND
Friendships are often where “business” becomes a passion. For Forrest Richardson, a career in golf design has led him to come to get to know many great minds. Bill Yates — often called the “Guru of Pace-of-play” — was a terrific friend and resource. Over the years Forrest made numerous presentations with Bill, addressing the Club Managers Association, National Golf Course Owners Association and others. After Bill’s passing in 2018, Richardson has been active in preserving Bill’s software, scientific research into golf pace efficiencies and is currently working to develop a curriculum on Pace-of-play that can be delivered to course owners and developers. Bill’s scientific approach to pace will live on with this effort.

With Audubon International and their Signature Sanctuary Program, Richardson has been a part of integrating the accreditation and Audubon’s work to the ASGCA and its Industry Partner Program. At its 2022 Annual Meeting, Richardson spent time with Kat Welch, Audubon International’s Director of the Signature Sanctuary Certification, discussing the program and ways it can become even more impactful in golf ’s pursuit of sustainability and positive messaging.

Bill Yates — Founder of Pace Manager Systems Forrest Richardson with Kat Welch, Director of Audubon’s Signature Sanctuary Certification
21 - 61
Audubon
International
Forrest Richardson is not only a long-standing
participant in the USGA Museum Committee,
but he is passionate about preserving history
and balancing the needs of innovation ... he has
been a voice for short course handicapping
that has resulted in bringing inclusivity to the
way short courses are now rated by the USGA
and R&A worldwide.

Forrest Richardson
c. 1960s
21 - 62
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Thank you for considering us
for this work. We look forward to
meeting in person — and being
able to share our vision and
approach with your team.
21 - 63
www.forrestrichardsongolf.com
Forrest Richardson | [email protected]
602-906-1818 | 602-509-4655 (cell)
The Short Course at Mountain Shadows — An 18-hole par-3 course planned and designed by Forrest Richardson 21 - 64

FORREST RICHARDSON

GOLF COURSE ARCHITECTS
ATTACHMENT 2
Professional Services Agreement
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INTENTIONALLY

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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena /Golf Group Ltd, DBA, Forrest Richardson Golf Course Architects)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Golf Group Ltd., DBA Forrest Richardson Golf Course Architects (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Arroyo Seco Golf Course Comprehensive Plan.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Exhibit A

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Sheila Pautsch, Community Services Director]. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
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3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is One Hundred Thousand Thirteen Three Hundred Dollars ($113,300).

3.5. “Commencement Date”: April 18, 2024

3.6. “Termination Date”: Upon Completion of Plan

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant 21 - 68
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shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Forrest Richardson shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to 21 - 69
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Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges. 21 - 70
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7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES
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10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage to the extent arising out of, pertaining to or relating to Consultant’s negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
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11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole or active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. In no event shall the cost to defend charged to the Consultant exceed the Consultant’s proportionate percentage of fault.

11.5 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.6 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.7 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Arroyo Seco Golf Course Comprehensive Plan • Documentation of Best’s rating acceptable to the City. 21 - 73
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• Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply 21 - 74
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with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by 21 - 75
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this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Community Services Department, 815 Mission Street, South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.
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13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Sheila Pautsch
Community Services Department
City of South Pasadena
815 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7362
If to Consultant
Forrest Richardson, ASGCA
Project Manager
Forrest Richardson Golf Course Architect
2337 E. Orangewood Ave
Phoenix, AZ 85020
(602) 906-1818
With courtesy copy to:

Roxanne Diaz
South Pasadena City Attorney
Richards, Watson and Gershon
350 South Grand Ave, 37th Floor
Los Angeles, AC 90071
Telephone: (213) 626-8484

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 21 - 77
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12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and 21 - 78
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the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written 21 - 79
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consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies. 21 - 80
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18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

18.13. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement. The City is not responsible for any compensation to any third party subcontractors of Consultant.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Golf Group, Ltd, DBA Forrest Richardson
Golf Course Architects
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Deputy City Clerk
Date:________________________

Approved as to form:

By:__________________________________
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Roxanne Diaz, City Attorney

Date:________________________

Exhibit A
Scope of Work
Consultant shall provide all services and deliverables for the development of a comprehensive plan for the Arroyo Seco Golf Course as is more particularly described in the City’s Request for Proposal for the Arroyo Seco Golf Course Comprehensive Plan Dated December 2023 and as revised by Addendum 01 dated January 22, 2024 ( collectively “RFP”), specifically the RFP sections entitled Background, Project Objectives, Project Organization and Scope of Work and Deliverables (“Scope of Work”) and as further described in Consultant’s Response to the RFP, which is summarized below. In the event of a conflict between the City’s RFP Scope of Work and the Consultant’s Response to the RFP with regard to the scope of work, the City’s RFP shall take precedent.

The City’s RFP is on file in the Community Services Department and is incorporated herein by this reference as if set forth in full. The Consultant’s Response to the RFP is on file in the Community Services Department and is incorporated herein by this reference as if set forth in full. • Site Analysis
o Assessment of existing facilities, circulation /access, infrastructure, regulatory constraints, and building evaluation.
• Golf Course
o Prepare a golf course assessment, identifying golf course mid and long-term capital improvement needs, including lighting and irrigation systems, also identifying potential minor modifications to the golf course routing, as necessary to accommodate adjoining recreational or support land use. • Program Evaluation
o Overview assessment of the mix of uses in the context of current uses, current user profile, and community recreational needs.
• Preparation of a conceptual design for the 18-hole miniature golf course • Determination of necessary modifications to the existing driving range to accommodate TopTracer Technology (tee line improvements, bay configurations, landing are improvements, and fencing requirements.)
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• Determination of appropriate food and beverage facilities to services the project’s recreational users
• Identification and scale of outdoor patio areas to accommodate food and beverage activity for the project
• Identification of an appropriate site and components of the golf course maintenance yard. • Review of on-site vehicular circulation and parking
• Community Engagement
o Conduct “limited” public outreach relative to the plan components and overall project orientation
• Conceptual Development Alternatives
o Develop at least two alternative site plans for incorporating the proposal project elements. Assist in selecting the preferred plan that best satisfies City objectives, public input, site characteristic, and desired program elements. • Preliminary Development Costs
o Prepare “conceptual” order -of-magnitude development costs for the selected preferred alternative (Constant 2024 dollars, and compare the conceptual cost of developing the project in a single phase versus a reasonable phasing plan) • Documentation
o Prepare a master development site plan(s) (Master plan or comprehensive plan) • Document analysis in an accompanying report.

Methodology
The following is a summary outline of Consultant’s methodology. The specific methodology and approach will follow the City’s Scope of Work and Deliverable requirements set forth in the City’s Request for Proposal and Addendum 01.

1. Assemble data, GIS mapping and other documents

2. Project Kick Off
a. Attended by all team members and led by Forrest Richardson, ASGCA

3. Detailed Facility Review (On-site assessment, meting, etc.)

4. Public Input (as directed by the City and per the scope, to include community/golfer surveys, workshop and meetings)

5. Master Planning Development (Costing, Phasing, etc.)

6. Preliminary Review (Secondary as needed)

7. Final Report
a. Financial & Physical Aspects
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Deliverables
A. Site plan, plan bases specifications, and special provisions for the course (18-hole) design, and element construction
B. Detailed estimate of any future construction cost(s) and phasing options C. Summary Report
a. The final plan shall be accompanied by a written report summarizing site conditions, key findings, justification for design and design elements, identification of major obstacles to development; Studies and reports used to develop the conceptual plan will be included in appendices to the summary report.

Exhibit B
Fee Schedule
Phase A B C D E F G H I J
Site Analysis $5,000
(20)
$1,000
(5)
$2,700
(10)
$2,700
(10)
$1,440
(9)
$
(2)
$320
(2)
$640
(2)
$640
(4)
-
Golf Course
Assessment
$10,000
(40)
$2,000
(10)
$540
(2)
$540
(2)
$720
(6)
- $640
(2)
$1,280
(8)
$1,280
(8)
$160
(1)
Program
Evaluation
$2,500
(10)
$1,000
(5)
$1,350
(5)
$1350
(5)
$720
(5)
$1,200
(8)
$640
(4)
- - $160
(1)
Community
Engagement
$2,500
(10)
$2,000
(10)
$2,160
(8)
$2,160
(8)
$2,880
(17)
$2,700
(18)
$640
(4)
- -
Conceptual
Development
Alternatives
$9,500
(38)
$2,000
(10)
$2,160
(8)
$2,160
(8)
$2,880
(17)
$300
(2)
$640
(4)
$640
(4)
$640
(4)
$320
(2)
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Total Fees & Expenses (NTE) $113,000
Phase Staff Hourly Rate
A Golf Course Architect $250
B Local Associate to Golf Course Architect $200
C Planner/Community Engagement $270
D Clubhouse/Building Architect $270
E Support Staff for C & D $180
F NGF Consulting (Survey, F&B) $150
G Range Technology Consultant $160
H Agronomist/Solis Engineering $160
I Irrigation Consultant $160
J Mini-golf Architect $160
Project Administration Included
Total Project Hours 525
NOTE: As-needed presentation meeting that require the attendance of certain personnel may be arranged by transferring time allotted from other phases. This adjustment is TBD and will be based on Project needs.

Exhibit C
Project Schedule
Phase May
2024
June
2024
July
2024
August
2024
September
2024
October
2024
November
2024
December
2024
Assemble
Data
Project Kickoff
Review
Financials
Site Analysis
Preliminary
Development
Cost
$5,000
(20)
— $810
(3)
$810
(3)
$1,080
(7)
- $320
(2)
$640
(4)
$640
(4)
$320
(2)
Documentation $5,000
(20)
— $1,080
(4)
$1,080
(4)
$3,600
(20)
$1,200
(8)
$800
(5)
$800
(5)
$800
(5)
$640
(4)
Presentation
/Meetings
$2,500
(10)
$2,000
(10)
$2,700
(10)
$2,700
(10)
— $600
(4)
- - - -
$42,000 $10,000 $13,500 $13,500 $14,400 $6,300 $4,000 $4,000 $4,000 $1,600 21 - 85
I i
I l
I l
I l
I l
I l
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Community
Engagement
Facility
Programming
Plan
Development
Review
Presentation
Final Report
&
Presentation
Deliverable/Landmark date proposed / conceptual only. Subject to change based on client directives, project constraints and input from the City. Landmark dates are shown on for major meetings. Other, interim meetings and key review dates will be integrated to the final project schedule.
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena /Golf Group Ltd, DBA, Forrest Richardson Golf Course Architects)

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Arroyo Seco Golf Course Comprehensive Plan.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Exhibit A

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Sheila Pautsch, Community Services Director]. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
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3.5. “Commencement Date”: April 18, 2024

3.6. “Termination Date”: Upon Completion of Plan

5. CONSULTANT’S DUTIES

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant 21 - 88
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5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to 21 - 89
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6. SUBCONTRACTING

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

7. COMPENSATION

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges. 21 - 90
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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

10. RELATIONSHIP OF PARTIES
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10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

11. INDEMNIFICATION

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage to the extent arising out of, pertaining to or relating to Consultant’s negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
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11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole or active negligence or willful misconduct of the City.

11.5 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Arroyo Seco Golf Course Comprehensive Plan • Documentation of Best’s rating acceptable to the City. 21 - 93
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12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply 21 - 94
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12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by 21 - 95
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this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.
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13. MUTUAL COOPERATION

Roxanne Diaz
South Pasadena City Attorney
Richards, Watson and Gershon
350 South Grand Ave, 37th Floor
Los Angeles, AC 90071
Telephone: (213) 626-8484

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 21 - 97
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16. TERMINATION

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and 21 - 98
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the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

18. GENERAL PROVISIONS

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written 21 - 99
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consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies. 21 - 100
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South Pasadena City CouncilApril 17, 2024

South Pasadena City Council
April 17, 2024