St. Helena City Council
May 13, 2025

City of St. Helena
Regular City Council Meeting
Tuesday, May 13, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.

Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy City Council Members:

Aaron Barak, Kate Spadarotto, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES
Estimated start time: 6:05 p.m.

5.1. Consideration and proposed approval of Regular Meeting Minutes of April 22, 2025.

Regular City Council - 22 Apr 2025 - Minutes
13 - 23

6. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND

AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS
Estimated start time: 6:30 p.m.

8.1. Proclamation recognizing May as Historic Preservation Month presented to Executive Director of Napa County Landmarks, Christine French
Proclamation
25 8.2. Proclamation recognizing June as LGBTQ+ Pride Month presented to Kristina Skinner, Youth Advocate with LGBTQ Connection
Proclamation
27 8.3. Proclamation for National Public Works Week, May 18-24, 2025 presented to Director of Public Works, Joe Leach
CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Staff Report - Pdf
29 - 30

8.4. Proclamation for National Police Week, May 11 -17, 2025 presented to Chief Chris Hartley
Proclamation
31 9. STAFF BRIEFING

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:40 p.m.

10.1. Consideration and proposed approval of a resolution authorizing a ceremonial flag recognizing LGBTQ+ Pride Month during the month of June 2025.

CEQA Determination: Exempt
Prepared By: Andrew Bradley, Program Manager
Recommendation:

Approve a resolution authorizing the Progress Pride flag to be flown on the City's ceremonial flag pole during the month of June 2025.

Staff Report - Pride Month 2025 - Pdf
33 - 34

10.2. Consideration and proposed adoption of a Resolution approving the project plans for Capital Improvement Projects S24-02 High Priority Pipeline Replacement, S18-70 Replace 1% of Sewer Mains Annually and the CDBG Downtown Sewer Lateral Replacement and authorizing the advertisement for bids.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:

Approve the Resolution
Staff Report - Pdf
35 - 48

10.3. Consideration and proposed adoption of a Resolution authorizing the execution of a license agreement with Tauzer Apiaries, Inc., for access to a portion of City property at 1 Chaix Lane for the placement and maintenance of honey bee hives.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Approve the attached resolution.

Staff Report - Pdf
49 - 77

10.4. Adopt a Resolution authorizing 1) Amendment No. 1 to the SH Contract 2025-005 existing Public Works Professional Services Agreement with Client First, a technology consulting LLC, to increase the contract amount by $60,000 for a total not-to-exceed amount of $75,840, and 2) Amendment No. 3 to SH contract 2023-28 the existing Community Development Professional Services Agreement with Client First, LLC, to increase the contract amount by $40,000 for a total not-to-exceed amount of $166,700 for additional services and support related to the integration and implementation of Central Square/eTRAKiT online permitting software.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Deputy City Manager
Recommendation:

Authorize:
1) Amendment No. 1 to the existing Professional Services Agreement 2025-005 with Client First to increase the contract amount by $60,000, for a total not-to-exceed amount of $75,840, for additional services related to the integration and implementation of Public Works permitting into the new Central Square online permitting software. 2) Amendment No. 3 to the existing Professional Services Agreement 2023-28 with Client First to increase the contract amount by $40,000, for a total not-to-exceed amount of $166,700, for additional services related to the integration and implementation of Community Development permitting into the new Central Square online permitting software.

Staff Report - Pdf
79 - 204

10.5. Approval of a Resolution Authorizing a Transfer in the Amount of 205 - 208

$500,000 from Fund 741 - Street Capital Improvement to Fund 101 - General Fund.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Pdf

10.6. Adoption and second reading of an Ordinance approving Zoning Ordinance Amendment (ZOA 2025-001) to amend Chapter 17.22.030 of Title 17 of the St. Helena Municipal Code to comply with recent changes to State law that impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”) and provide other clean ups to the Code language for the purpose of clarity and consistency.

CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Adoption by title only and waive the second reading of the proposed Ordinance to:

1. Find that, pursuant to the California Public Resources Code Section 21080.17, the ordinance is statutorily exempt from CEQA which exempts the adoption of an accessory dwelling unit ordinance to implement the provisions of Section 65852.2 of the California Government Code; and

2. Approve and adopt Zoning Ordinance Amendment (ZOA 2025- 001) to amend Section 17.22.030 of the St. Helena Municipal Code regarding ADU regulations.

Staff Report - Pdf
209 - 278

11. PUBLIC HEARINGS
Estimated start time: 6:55 p.m.

11.1. Introduction and waiver of the first reading of an ordinance approving Zoning Ordinance Amendment (ZOA 2025-002) to amend Table

17.16.030B and Chapter 17.34.050(A)(2)(f) of Title 17 of the St. Helena Municipal Code regarding exempting uncovered balconies, porches, decks and other structures from gross floor area.

CEQA Determination: CEQA; further, even if deemed a “project” subject to CEQA, exempt from CEQA under the common sense exemption set forth in Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.

Prepared By: Maya DeRosa, Community Development Director Recommendation:

Introduction and waive the first reading of the proposed Ordinance to:

1. Find that pursuant to CEQA guidelines Section 15061(b)(3) the project is Exempt; and
279 - 408

2. Approve and adopt Zoning Ordinance Amendment (ZOA 2025- 002) to amend Table 17.16.030B and Chapter

17.34.050(A)(2)(f) of Title 17 of the St. Helena Municipal Code.

Staff Report - Pdf
Presentation
Public Comment.Michelle Covell
Public Comment.Michelle Covell 2
Public Comment.Michelle Covell 3
Public Comment.Michelle Covell 4
Public Comment.Michelle Covell 5
Public Comment.Michelle Covell 6
Public Comment.Michelle Covell 7
Public Comment.Michelle Covell 8
Public Comment.Daniel Hale
Public Comment.Joshua Parke
Public Comment.Charles Covell

11.2. Introduction and First Reading of an Ordinance Amending Sections

13.04.100 and 13.04.130 of Article 1, Chapter 13.04, Title 13 of the St.

Helena Municipal Code and Section 13.20.020 of Chapter 13.20, Title 13 of the St. Helena Municipal Code Regarding Changes to Utility Billing Cycle for Water Service and Sewer Service from Bi-Monthly to Monthly Billing, revise the bill due date provisions, and eliminate references to delinquency penalties.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Finance Manager
Recommendation:

Staff recommends the City Council introduce and waive the first reading of the Ordinance amending Sections 13.04.100 and 13.04.130 of Article 1, Chapter 13.04, Title 13 of the St. Helena Municipal Code and Section

13.20.020 of Chapter 13.20, Title 13 of the St. Helena Municipal Code Regarding Changes to Utility Billing Cycle for Water Service and Sewer Service from Bi-Monthly to Monthly Billing, revise the bill due date provisions, and eliminate references to delinquency penalties.

Staff Report - Pdf
409 - 416

11.3. Consideration and proposed approval of a Resolution approving the annexation of the property known as 1766 Sulphur Springs Ave, St.

Helena, CA (APN 009-350-024), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 151.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends the City Council adopt a Resolution approving the annexation of the territory into the St. Helena Municipal Sewer District No. 1 MSD.

Staff Report - Pdf
Presentation
417 - 428

12. OLD BUSINESS
None.

13. NEW BUSINESS
Estimated start time: 7:40 p.m.

13.1. Presentation of FY 2025-26 and FY 2026-27 Proposed Operating Budget.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Review and provide staff with recommendations for the FY 2025-26 and FY 2026-27 Operating Budget.

Staff Report - Pdf
Presentation
Public Comment.Jake Scheideman
Public Comment.Finance Committee
Public Comment.Adventist Health St. Helena- Ericka Iten Public Comment.AERENA Galleries and Gardens- Olin Russum Public Comment.AERENA Galleries and Gardens-David Buzanski Public Comment.Alila Napa Valley- Alyson Heidsch
Public Comment.Alila Napa Valley- Austin Andrews
Public Comment.Alila Napa Valley- Soo Bazzano
Public Comment.Alila Napa Valley-Andrea Haimes
Public Comment.American Canyon Chamber of Commerce-Valerie Zizak M.

Public Comment.Anne Offord
Public Comment.Annette Shafer
Public Comment.Arcilla Napa Valley-Bryan Galvan
Public Comment.Barnett Vineyards-Enrique Mora
Public Comment.Beaulieu Vineyard-Claire Wilkins
Public Comment.Benessere Vineyards-Matt Reid
Public Comment.Benessere Vineyards-Travis Scarborough
Public Comment.Beringer Vineyards- Claire Wilkins
Public Comment.Bespoke Napa Valley- Kate Hamlin
Public Comment.Bigshot in Winecountry Media-Nicole Marino Public Comment.Bloomin' Pissed- Abigail Tuller
Public Comment.Boba and More- Dawa Sherpa
Public Comment.Brasswood Bar + Kitchen- Michelle Dondaro Public Comment.Brasswood Boutique- Michelle Dondaro
Public Comment.Brasswood Cellars- Michelle Dondaro
Public Comment.Brasswood-Marcus Marquez
Public Comment.Caldwell Snyder Gallery-Oliver Caldwell
Public Comment.Calistoga Chamber of Commerce- Eric Reichert Public Comment.Central Valley Builders Supply-Stephen C. Patterson Public Comment.Charles Krug Winery-Angelina Mondavi
Public Comment.Charles Krug Winery-Riana Mondavi
Public Comment.Charlies-Elliot Bell
429 - 1338

Public Comment.Clif Family Winery & Farm-Linzi Gay
Public Comment.Cook St. Helena-Meagan Rounds
Public Comment.Corison Winery-William Martin
Public Comment.Crocker & Starr-Pam Starr
Public Comment.Customized Fitness-Karen Dantzler
Daisy Clothing-Noreen Fetzer
Public Comment.E.R. Sawyer Jewelers- Ame and Doug Van Dyke Public Comment.Economic Consulting Inc-Sandra McCorkle
Public Comment.Ehlers Estate-Sandra DeMaria
Public Comment.El Bonita Motel-Micthell Warren
Public Comment.Emdash Designs- Abigail Tuller
Public Comment.Engel + Volkers-Christine Hale
Public Comment.Erosion Tap House-Erwin Tomas
Public Comment.Fantesca Estate & Winery-Daniel Klopfenstein Public Comment.Farmstead at Long Meadow Ranch-Chris Hall Public Comment.Fideaux-Erin Morris
Public Comment.Fir Hill Ventures-Margo Simons
Public Comment.Five Vintners Wines-Kristine Raymond
Public Comment.Gillwoods Cafe-Arely Guzman
Public Comment.Good Things Done Right-Annie Wold
Public Comment.Good Things Done Right-Dria Butler
Public Comment.Good Things Done Right-Erin Milosevich
Public Comment.Goose & Gander- Jen Wilcox
Public Comment.Goose & Gander-Andrew Florsheim
Public Comment.Goose & Gander-Marcus Marquez
Public Comment.Gott's Roadside- Felica Chan
Public Comment.Grounded Wine Co-Josh Phelps
Public Comment.Hail Mary Barber & Apothecary- Sarah Schaefer Public Comment.Hartford House-Helen Thompson
Public Comment.Hartford House-John Thompson
Public Comment.Helen Dake
Public Comment.Himalayan Sherpa Kitchen- Shova Sherpa
Public Comment.HOO NOO-Linda Brown
Public Comment.Inn St. Helena-Patrice Viera
Public Comment.Jade Schlatter
Public Comment.JCB Boisset Collection- Jean Charles Boisset Public Comment.Joanne Mattioda
Public Comment.JW Marketing- Jen Wilcox
Public Comment.KC Garrett Properties- KC Garrett
Public Comment.Lang & Reed Napa Valley-Tracey Skupny
Public Comment.Leslie Ellis
Public Comment.Lolos Consigment- Kristen Waldenburg
Public Comment.Louis M. Martini- Kristen Peck
Public Comment.Mario's Napa Valley-Nick Roman
Public Comment.Market Restaurant-Ernesto Martinez A
Public Comment.Markham Vineyards-Dena Chiappulini
Public Comment.Melyna Huff Real Estate-Melyna Huff
Public Comment.Merryvale Vineyards-Kevin Bersofsky
Public Comment.Merryvale Vineyards-Laurence Schlatter
Public Comment.Merryvale Vineyards-Rachel Kroneder

Public Comment.Merryvale Vineyards-Rene Schlatter
Public Comment.Meuse gallery- Katherine Salinas
Public Comment.Michelle Wagner Real Estate- Michelle Wagner Public Comment.Mike Larson Media, Inc-Mike Larson
Public Comment.Napa Valley Bike Tours & Rentals-Kellie Macway Public Comment.New West Knife Works- Pearce Li
Public Comment.Nieman's Museum- Mike Nieman
Public Comment.Orin Swift-Kristen Peck
Public Comment.Parriott Motors Honda Motorcycles-Brian Parriott Public Comment.Pearl Wonderful Clothing-Cristine Salzner Public Comment.Pearl Wonderful Clothing-Georg Salzner
Public Comment.Pizzeria Tra Vigne-Cynthia Ariosta
Public Comment.Prager Winery & Port Works-Imogene Prager Public Comment.Prisoner Wine Company-Kristen Wood
Public Comment.Ray Ray's Tacos- Rachel Williams
Public Comment.Raymond Vineyards-Jean Charles Boisset
Public Comment.Richard Canciamilla
Public Comment.Robert Mondavi Winery- Zarmeena Khan
Public Comment.Robert Mondavi-Kristen Wood
Public Comment.Roman Holiday Gelato-Elisha Smiley
Public Comment.Rombauer Vineyards-Kristen Peck
Public Comment.Salvestrin Winery-Shannon Salvestrin
Public Comment.Sams General Store-Carl Dene
Public Comment.Sara Fowler
Public Comment.Silverado Credit Union-Dan Madrid
Public Comment.Simply Driven-Grady Sibert
Public Comment.Southbridge Napa Valley-Marcelle Adderley Public Comment.Sportago-Ahren Trumble
Public Comment.Spottswoode Winery, Inc.-Beth Novak
Public Comment.St Helena Optometry-Matthew Hileman
Public Comment.St Helena Tourism Improvement District-Marcelle Adderley
Public Comment.St. Helena Beautification Foundation-Kathleen Whitehurst (Chair)
Public Comment.St. Helena Beautification Foundation-Nancy Morell Public Comment.St. Helena Beautification Foundation-Sharon Dellamonica
Public Comment.St. Helena Chamber Board Member-Kelly Hyatt Public Comment.St. Helena Chamber of Commerce-Amy Carrabba Public Comment.St. Helena Salon- Teresa Galvan
Public Comment.St. Helena Tourism Improvement District-Mark Hoffmeister
Public Comment.Stephanie Smithers
Public Comment.Studio Findings- Maura Wilson
Public Comment.The Charter Oak-Martina Kostow
Public Comment.The Prisoner Wine Company-Dale Higgins
Public Comment.The Prisoner Wine Company- Kaitlyn De La Torre Public Comment.The Prisoner Wine Company-Katie Garner
Public Comment.The Prisoner Wine Company-Kylie Rinaldi
Public Comment.The Prisoner Wine Company-Nicholas Magnello

Public Comment.The Saint-Heidi Bamburg
Public Comment.The Station-Felica Chan
Public Comment.Thomas Dieveney
Public Comment.Tourism Improvement District-Cynthia Cohen Public Comment.Trinchero Napa Valley- Melisa Fernandez de Soto Public Comment.Tweed & Vine, Inc-Michael Sabino
Public Comment.Tweed & Vine-Ken Blenis
Public Comment.Up Valley Living-Jenn Sloan
Public Comment.V. Sattui Winery- Ali Paterson
Public Comment.Valenzuela Studio- Bryan Valenzuela
Public Comment.Vanguard Properties St. Helena-Patricia Rollins Public Comment.VERONICA BEARD-Anne Nanejo
Public Comment.VGS Chateau Potelle-Luis Pettinato
Public Comment.VGS Chateau Potelle-Matthew Regan
Public Comment.Vine Trail Adventures-Gerardo Capiel
Public Comment.Vineyard Morning-Valerie Smith-Malin
Public Commen.tVintage Home Napa Valley-Laura Rombauer
Public Comment.Vintage Sothebys International Realty-Rachael Clark Public Comment.Whitehall Lane-Katie Leonardini
Public Comment.Wild Vine Napa-Nicole Dale
Public Comment.Wine Country Consultants-Robyn Bentley
Public Comment.Wydown Hotel-Mark Hoffmeister
Public Comment.Yountville Chamber of Commerce-Whitney Diver McEvoy
Zeitgeist Cellars-Mark Porembski
Public Comment.Stephanie Smithers_2
Public Comment.Harvest Inn - Rick Kaufman

14. CITY COUNCIL REPORTS:

14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee

L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for May 27, 2025, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on May 9, 2025 Erika Opp, Administrative Analyst
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on

the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, April 22, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto

Absent: Council Member Billy Summers

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:00 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
City Manager Comelo asked that Item 13.1 be moved directly after consent items.

Council Member Aaron Barak moved to approve the amended agenda. The motion was seconded by Vice Mayor Michelle Deasy and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

5. APPROVAL OF MINUTES

5.1 Consideration and proposed approval of Regular Meeting Minutes of April 8, 2025
Council Member Kate Spadarotto moved to approve the Regular Meeting Minutes of April 8, 2025. The motion was seconded by Council Member Aaron Barak and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Agenda Item #5.1.

Regular City Council
April 22, 2025
Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM:

Sandra McCorkle addressed the City Council.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

City Attorney Ethan Walsh noted that there was no reportable action from the Special City Council Closed Session meetings of April 16 and April 22, 2025.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1 Proclamation recognizing May 2025 as Older Americans Month presented to Rianda House
Maury Robertson, Executive Director accepted the proclamation on behalf of Rianda House from Mayor Dohring.

9. STAFF BRIEFING

9.1 Sesquicentennial Planning Update
Director of Community Services, Dave Jahns gave brief update on Sesquicentennial celebration planning.

10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

10.1 Review of the 2024 City of St. Helena Annual Housing Element Progress Report (APR).

CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2025 mandate.

10.2 Approval of a Resolution Authorizing the City Manager to execute an agreement with the City of Calistoga for Police Dispatch Services for an Agenda Item #5.1.

Regular City Council
April 22, 2025
estimated annual cost of $716,371 effective July 1, 2025 for a three-year term.

CEQA Determination: Not a CEQA project
Prepared By: Chris Hartley, Chief of Police
Recommendation:

Staff recommends approval of the attached resolution.

10.3 Consideration and proposed adoption of a Resolution approving the plans for the R24-02 Oak Avenue Restoration Project utility replacement component and authorizing the advertisement for bids; consideration and proposed adoption of a Resolution approving contract Amendment No. 1 with Summit Engineering for $28,000.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:

Approve the Resolution

10.4 March 2025 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

10.5 Consideration and proposed approval of a resolution authorizing the St. Helena High School annual Homecoming Parade on Main Street, and authorizing City staff to provide traffic control before, during, and after the parade, and prohibit parking on Main Street before and during the parade.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends approval of the attached resolution.

10.6 Consideration and Adoption of a Resolution approving the Measure U (Measure T) 5-Year List of Projects.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

Adopt the Resolution.

10.7 Consideration and proposed adoption of a Resolution approving the project plans for the R25-79 Streets Maintenance Project and authorizing the advertisement for bids.

Agenda Item #5.1.

Regular City Council
April 22, 2025
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:

Approve the Resolution.

Council Member Aaron Barak moved to approve the consent calendar items

10.1 - 10.7. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
Council heard item 13.1 out of order, recognizing outgoing Assistant City Manager, Dr. April Mitts.

11. PUBLIC HEARINGS

11.1 Introduction and waive first reading of an Ordinance approving Zoning Ordinance Amendment (ZOA 2025-001) to amend Chapter 17.22.030 of Title 17 of the St. Helena Municipal Code to comply with recent changes to State law that impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”) and provide other clean ups to the Code language for the purpose of clarity and consistency.

CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Introduction and waive the first reading of the proposed Ordinance to:

1. Find that, pursuant to the California Public Resources Code Section 21080.17, the ordinance is statutorily exempt from CEQA which exempts the adoption of an accessory dwelling unit ordinance to implement the provisions of Section 65852.2 of the California Government Code; and

2. Approve and adopt Zoning Ordinance Amendment (ZOA 2025-001) to amend Section 17.22.030 of the St. Helena Municipal Code regarding ADU regulations.

Senior Planner, Jackie Oneal provided a presentation on the item.

Mayor Dohring called for public comment; public comment was received by Tom Belt.

Agenda Item #5.1.

Regular City Council
April 22, 2025
Discussion was turned over to Council; questions and comments ensued.

Council Member Kate Spadarotto moved to approve staff's recommendation.

The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

12. OLD BUSINESS

12.1 Review options to reduce water and/or wastewater rates and provide feedback to staff.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff is requesting further direction on the findings presented.

Administrative Services Director, Mandy Kellogg introduced Kevin Kostiuk and Casey Goodwin from Raftelis who made a presentation along with Director Kellogg and Director of Public Works, Joe Leach.

Mayor Dohring called for Public Comment; public comment was received by Arlene Corsetti, Kelly Wheaton and Tom Belt.

Discussion was turned over to Council who directed staff to continue to review allocation of administrative salaries currently funded by the water and wastewater fund and to come back to Council at a future date to look at potentially adding additional funds to the CARE program to assist customers in need. In addition, staff will work with the Water and Wastewater Advisory Committee to look at conducting the water rate study one year earlier.

12.2 Direction on whether to implement a professional fireworks display as part of the City's 2025 4th of July festivities; If approved,
Authorize City Manager to enter into a professional services agreement with Devastating Pyrotechnics, Inc. for implementation of the fireworks display.

CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Director of Community Services Recommendation:

Agenda Item #5.1.

Regular City Council
April 22, 2025
Staff is requesting the Council take the following action(s):

1. Provide direction to staff on whether to implement a professional fireworks show for the 2025 4th of July festivities

2. If yes, approve the attached resolution, authorizing the City Manager to enter into a Professional Services Agreement with Devastating Pyrotechnics, Inc.

Director of Community Services, Dave Jahns provided presentation to Council regarding the potential of fireworks display for the City's 4th of July festivities.

Mayor Dohring opened public comment; public comment was received by Elaine de Man and Kelly Wheaton.

Discussion was turned over to Council; comments and questions ensued.

Council Member Barak made a motion to fully fundraise the cost of fireworks within one month, with a report back to Council to make a decision if amount is close enough to have the City underwrite the remaining cost. If the amount is not met, there will be no fireworks, just the community festival.

City Manager Comelo requested that within that motion that instead of bringing back to Council that staff could be directed to enter into a contract if a certain criteria amount is met. Since there was a motion already on the floor, Council Member Barak agreed to amend motion.

Council Member Aaron Barak moved to fully fundraise the cost of fireworks within one month. Staff is directed to enter into a contract for fireworks only if the fundraising goal of $30,000 is met by the deadline. If fundraising goal is not met, the event will proceed as a community festival without fireworks.

The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: Mayor Paul Dohring
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
Mayor Dohring called for a 5 minute break at 8:10 p.m. Council resumed the meeting at 8:15 p.m.

12.3 Receive memos from the Finance Committee on the City's structural deficit and potential revenue options and direct staff as appropriate Agenda Item #5.1.

Regular City Council
April 22, 2025
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Provide direction to staff on preferred revenue options to bring back to City Council for consideration.

City Manager Comelo introduced the Chair of the Finance Committee, Mark Smithers, to make presentation to Council along with committee member, Chris Warner. Mr. Smithers and Mr. Warner made presentation to Council along with additional comments from Committee Member Arlene Corsetti.

Mayor Dohring called for public comment; no public comment was received.

Discussion was brought back to Council; comments and questions ensued.

Council will await more information before making any decisions on declaring a fiscal emergency or adding a measure to a November ballot.

13. NEW BUSINESS

13.1 This item was heard out of order after Item 10 - Consent Items.

Recognition of outgoing Assistant City Manager, Dr. April Mitts by Anil Comelo, City Manager
City Manager Anil Comelo recognized Dr. April Mitts, Assistant City Manager for her contributions to the City of St. Helena.

Mayor Dohring opened public comment; public comment was received by Elaine de Man, Tom Belt, Kelly Wheaton and Sandra McCorkle.

Following public comment Mayor Dohring and Council Members also recognized Dr. Mitts for her work in the City and all the valuable contributions she made.

Mayor Dohring called for a brief 10-minute break at 6:30 p.m. ______________
Prior to hearing item 13.2, Mayor Dohring asked for a motion to extend the meeting to 9:30 p.m.

Council Member Aaron Barak moved to extend the meeting until 9:30 p.m. and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
Agenda Item #5.1.

Regular City Council
April 22, 2025
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

13.2 Proposed approval of a Resolution awarding non-profit grant funding through the Non-Profit Grant Program in Fiscal Year (FY) 2025-26 Operations Budget in the amount of $74,948 and authorizing the City Manager to enter into a multi-year Non-Profit Funding Agreement with Boys and Girls Club, Rianda House Senior Center, and Upvalley Family Centers in the amount of $30,000 each for a total of $90,000 per year.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Administrative Services Director, Mandy Kellogg made brief presentation on the item.

Mayor Dohring called for public comment; public comment was received by Susanne Ortega, Jenny Ocon, Sarah Beth and Fabio Maia.

Discussion was turned over to Council.

Council Member Kate Spadarotto moved to approve staff's recommendations.

The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

13.3 Consideration and possible approval of Resolution granting 1130 Paulson Ct. an exemption from the independent utility connection requirement for a proposed ADU
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Adopt Resolution granting 1130 Paulson Ct. exemption from SHMC Section

17.22.030(G)(2)(c) to Construct one (1) ADU.

Agenda Item #5.1.

Regular City Council
April 22, 2025
Director of Public Works, Joe Leach made a brief presentation.

Mayor Dohring called for public comment; no public comment was received.

Discussion was turned over to Council.

Council Member Kate Spadarotto moved to adopt resolution granting 1130 Paulson Ct. exemption from SHMC Section 17.22.030(G)(2)(c) to construct one (1) ADU. The motion was seconded by Mayor Paul Dohring and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, and Council Member Kate Spadarotto
NOES: Council Member Aaron Barak
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

13.4 Consideration and proposed approval of a resolution for the City Council appointment of applicants to fill the Library Board of Trustees vacancy and the Active Transportation and Sustainability Committee Alternate vacancy.

CEQA Determination: Not a CEQA project
Prepared By: Erika Opp, Administrative Analyst
Recommendation:

Approve a resolution appointing one applicant to the Library Board of Trustees and one applicant as the alternate on the Active Transportation and Sustainability Committee.

Mayor Dohring made introduction of the item noting that applicant interviews were held at a Special meeting of the City Council just prior to the Regular City Council meeting. Council interviewed three candidates for the vacancy on the Library Board of Directors. There was one applicant who applied for the open alternate position on the Active Transportation and Sustainability Committee.

Mayor Dohring called for public comment; no public comment was received.

Mayor Paul Dohring moved to appoint Emma Leggat to the alternate position on the Active Transportation and Sustainability Committee The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
Agenda Item #5.1.

Regular City Council
April 22, 2025
ABSTAIN: None
RECUSE: None
Mayor Paul Dohring moved to appoint Courtaney Fletcher to the Library Board of Trustees. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

14. CITY COUNCIL REPORTS:

14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
Council Member Barak and Mayor Dohring made brief reports.

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:32 p.m.

Agenda Item #5.1.

Regular City Council
April 22, 2025

CHALLENGING DECISIONS OF CITY ENTITIES
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Erika Opp, Acting City Clerk
Agenda Item #5.1.

St. Helena City Council

PROCLAMATION
Historic Preservation Month - May 2025
WHEREAS, the National Historic Preservation Act of 1966 inaugurated the National Historic Preservation Act, championing the protection and adaptive re-use of America's historic, cultural, and archaeological treasures;
WHEREAS, the St. Helena community is home to a rich and varied architectural heritage— including historic barns, agricultural buildings, stone winery structures, a distinctive downtown district, and significant homes representing every era of design; WHEREAS, since its founding in 1974, Napa County Landmarks has been pivotal in safeguarding our architectural heritage through education, advocacy, and direct action, ensuring that our historical landscape endures for future generations; WHEREAS, Napa County Landmarks enhances community engagement and economic vitality by organizing events and programs that highlight the importance and benefits of preserving our historical environment;
WHEREAS, Napa County Landmarks honors the dedication of individuals and groups throughout the year, celebrating outstanding efforts in restoration and adaptive reuse that exemplify best practices in historic preservation; Now, Therefore, Be It Resolved that I, Paul Dohring, Mayor of St. Helena, along with the St.

Helena City Council, do herby proclaim, May as Historic Preservation Month recognizing Napa County Landmarks and the vital role of historic preservation in enhancing our quality of life, strengthening our communities, promoting economic development, and fostering a deeper connection to our shared heritage.

Dated: May 13, 2025
Paul Jamison Dohring, Mayor
Agenda Item #8.1.

City of St. Helena

PROCLAMATION
LGBTQ+ Pride Month
June 2025
Whereas, June is commemorated around the globe as “International Gay Pride Month” to honor and celebrate the history, achievements, and contributions of LGBTQ+ people; and
Whereas, the City of St. Helena celebrates the vast diversity of its citizens and visitors, including those who are lesbian, gay, bisexual, transgender, queer, and seeks to ensure a safe, healthy and inclusive place for all citizens, visitors and their families; and Whereas, the City of St. Helena strives to be a community that offers equal opportunity to its citizens, all of whom deserve to live with dignity and respect, free from fear and violence, and protected against discrimination, regardless of gender, gender identity, gender expression or sexual orientation; and
Whereas, the City of St. Helena is committed to support and encourage diversity in the workplace and throughout the community; and
Whereas, June has become a symbolic month in which lesbian, gay, bisexual, transgender, queer (or questioning), and intersex people, their families, friends, and allies come together in various celebrations of freedom and pride; and Whereas, California has been a leader in advancing the civil rights of its LGBTQ+ citizens. And while further progress is needed, it is important to recognize and celebrate the substantial gains that have been achieved; and
Now, therefore let it be resolved, that I, Paul Jamison Dohring, Mayor of the City of St. Helena, along with the City Council, do hereby proclaim June 2025 as “Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month” and invite everyone to reflect on ways we all can advance the rights and protections of LGBTQ+ people and live and work together with a commitment to mutual respect and understanding.

Dated: May 13, 2025
______________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #8.2.

Agenda Report to the City Council
Agenda Section: PRESENTATIONS AND PUBLIC RECOGNITIONS
Department: Public Works
DATE: May 13, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Proclamation for National Public Works Week, May 18-24, 2025

RECOMMENDED
ACTION:

PREVIOUS COUNCIL
ACTION:

STATEMENT OF THE
PURPOSE:

FINANCIAL IMPACT:

DOCUMENTS ATTACHMENTS:

National Public Works Week Proclamation 2025
Agenda Item #8.3.

CITY OF ST. HELENA

PROCLAMATION

NATIONAL PUBLIC WORKS WEEK
MAY 18-24, 2025
“People, Purpose, Presence”
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of St. Helena; and, WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and,
WHEREAS, it is in the public interest for the citizens, civic leaders, and children in St.

Helena to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and,
WHEREAS, the year 2025 marks the 65th annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association,
NOW THEREFORE, BE IT RESOLVED, that the St. Helena City Council, City staff and the citizens of St. Helena, do hereby designate the week May 18–24, 2025, as National Public Works Week. I urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and advancing quality of life for all.

Dated this 13th day of May 2025.
____________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #8.3.

City of St. Helena

PROCLAMATION
National Police Week
May 11 through May 17, 2025
In 1962, President Kennedy proclaimed May 15 as National Peace Officers Memorial Day and the calendar week in which May 15 falls, as National Police Week; and WHEREAS, the members of the law enforcement agency of the City of St. Helena play an important role in safeguarding the rights and freedoms of the citizens of our community; and
WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our department recognize their duty to serve the people by safeguarding life and property, protecting them against violence or disorder, and protecting the innocent against deception and the weak against oppression or intimidation; and
WHEREAS, our police department has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; NOW, THEREFORE let it be resolved, that I, Paul Jamison Dohring, Mayor of St.

Helena, along with the St. Helena City Council do hereby proclaim the week of May 11 through May 17, 2025, as National Police Week in the City of St.

Helena. All citizens are asked to join in commemorating law enforcement officers, past and present, who by their faithful and loyal devotion to their communities, have established for themselves the rights and security of all citizens.

Dated: May 13, 2025
_________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #8.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: May 13, 2025
FROM: Andrew Bradley, Program Manager
SUBJECT: Consideration and proposed approval of a resolution authorizing a ceremonial flag recognizing LGBTQ+ Pride
Month during the month of June 2025.

RECOMMENDED
ACTION:

Approve a resolution authorizing the Progress Pride flag to be flown on the City's ceremonial flag pole during the
month of June 2025.

PREVIOUS COUNCIL
ACTION:

LGBTQ+ Pride Month has been celebrated with the flag
raising for many years in St. Helena, most recently the flag was flown in June 2024.

STATEMENT OF THE
PURPOSE:

The purpose is to show the City of St. Helena's support for its LGBTQ+ community.

FINANCIAL IMPACT: There is no financial impact.

BACKGROUND:

Governmental Flags on City Property, which authorizes the display of non-governmental flags on City property (https://sthelena.civicweb.net/document/12211/).

DISCUSSION:

Per Policy P-CC-0001, Mayor Dohring made a request to the City Manager to fly a Ceremonial Flag in the month of June. The flag to be flown is the LGBTQ+ Pride Month Progress flag. The flying of the flag will be done in conjunction with the LGBTQ+ Pride Month Proclamation that will be heard at the May 27, 2025, City Council meeting. All requests for Ceremonial Flags are to be approved by City Council.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

PRIDE Month Resolution 2025
Agenda Item #10.1.

CITY OF ST. HELENA
RESOLUTION NO. 2025-
Authorizing the Progress Pride Flag and Transgender
Flag to be Flown on the City’s Ceremonial Flagpole

RECITALS
A. On June 13, 2017, the St. Helena City Council adopted policy P-CC0001 Outdoor Display of Governmental and Non-Governmental Flags on City Property, which authorizes the display of non-governmental flags on City property.

B. Per City Council adopted policy Mayor Dohring formally requested in writing to the City Manager for the LGBTQ+ Pride Progress flag be flown on the City's ceremonial flagpole during the month of June 2025.

RESOLUTION
The City Council of the City of St. Helena hereby resolves:

1. Authorizes the LGBTQ+ Progress Pride Flag to be flown during the month of June 2025.

Approved at a Regular Meeting of the St. Helena City Council on May 27, 2025, by the following vote:

Mayor Paul Dohring: ____
Vice Mayor Michelle Deasy: ____
Council Member Aaron Barak: ____
Council Member Kate Spadarotto: ____
Council Member Billy Summers: ____
APPROVED: ATTEST:
______________________ ______________________
Paul Jaminson Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #10.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 13, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and proposed adoption of a Resolution approving the project plans for Capital Improvement
Projects S24-02 High Priority Pipeline Replacement, S18- 70 Replace 1% of Sewer Mains Annually and the CDBG
Downtown Sewer Lateral Replacement and authorizing the
advertisement for bids.

RECOMMENDED
ACTION:

Approve the Resolution

PREVIOUS COUNCIL
ACTION:

The S24-02 High Priority Pipeline Replacement and the
S18-70 Replace 1% of Sewer Mains Annually Project are
included in the City’s FY 2024-2028 CIP which was
approved by City Council on June 13, 2023 and again in
the FY 2025-2029 CIP adopted by Council on September
24, 2024.

STATEMENT OF THE
PURPOSE:

The Purpose of this action is to approve the scope and
design of three projects in accordance with the municipal code in preparation for advertisement for bidding.

FINANCIAL IMPACT: None. Project budget(s) will be updated with the authorization to award a construction contract.

BACKGROUND:

The aged condition of the City's wastewater collection system results in significant storm and ground water inflow and infiltration (I&I) throughout the year. The additional water from I&I, which is ultimately delivered to and treated by the wastewater treatment plant, can exceed the normal flow by ten times. The excessive flow results in consistent operational and treatment complications, overflows, illicit discharges, fines, staff overtime and overworked equipment. In 2024, the City video inspected the entire wastewater collection system, the inspection resulted with resources to analyze and identify defects and failures within the system and prioritize rehabilitation efforts. The Capital Improvement Program includes two annual projects, S24-02 High Priority Pipeline Replacement and S18-70 Replace 1% of Sewer Mains Annually which are intended to address the aged collection system and ultimately reduce I&I. Additionally, included with this project is the Community Development Block Grant (CDBG) funded Main Street Sewer Lateral Replacement project. In 2020 the City was awarded a CDBG grant intended to support downtown business by installing a new sewer lateral for the building. This supports and protects business operations which could otherwise be significantly affected by issues that arise due to deficiencies with the building's sewer Agenda Item #10.2.

lateral such as a blockage or collapse. The project plans are included as Attachment 2 in the Staff Report.

DISCUSSION:

Public Works is presenting the construction plans which detail the scope for the S24-02 High Priority Pipeline Replacement, S18-70 Replace 1% of Sewer Mains Annually and the CDBG Main Street Sewer Lateral Replacement projects. The projects have been combined to capture significant delivery and cost efficiencies. The scope of S24-02 High Priority Pipeline Replacement project component includes the replacement of the sewer main in Allison Avenue from Brown Street to Pope Street. This pipeline qualifies for the project criteria as it is within a 300-foot buffer zone of a waterway. This pipeline is graded as in very poor condition with significant spalling, cracking and deterioration.

The Scope of the S18-70 Replace 1% of Sewer Mains Annually includes the replacement of the sewer main in Hudson Avenue and Allyn Avenue from Madrona Avenue to Spring Street. These pipelines are the original pipelines dating to the 1940's.

They are both graded as very poor condition, with the video inspection revealing significant deterioration and water intrusion. The scope of the CDBG Main Street Sewer Lateral Replacement project includes the replacement of sewer laterals for five buildings on Main Street. These buildings and associated businesses are pre-qualified according to the program criteria to participate in the project which include certain employee and income restrictions and declarations.

The project plans were developed by City staff which resulted in a cost savings of over $100,000 when compared to similar projects. The plans have been reviewed and approved by the Director of Public Works/City Engineer.

Per the City of St. Helena Municipal Code Section 3.04.210(c), the construction costs are expected to be above $200,000 and will require City Council approval and adopting of the plans prior to advertisement.

Upon approval of the resolution approving plans and authorizing advertisement for bids, City staff will finalize the project documents and advertise the bid package. The bid award would be scheduled for City Council approval in July. The commencement of work would be anticipated to begin in the fall of 2025.

During the course of construction, the City will make the determination to expand the scope of work for the project to include other immediate needs.

The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA guidelines section 15301, Existing Facilities Class I which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use.

ENVIRONMENTAL REVIEW: Exempt.

Agenda Item #10.2.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Attachment 1 - Resolution - PSE Approval
Attachment 2 - Project Plans
Agenda Item #10.2.

CITY OF ST. HELENA
RESOLUTION NO. 2025 -
Finding the S24-02 High Priority Pipeline Replacement,
S18-70 Replace 1% of Sewer Mains Annually and the
CDBG Downtown Sewer Lateral Replacement Projects
Exempt from CEQA; Approving and Adopting the
Project Plans; and Authorizing the Bid Request for the
Sewer Improvement Project.

RECITALS
A. The City of St. Helena is responsible for maintenance of City owned utility infrastructure; and
B. On June 13, 2023 City Council approved the FY 2024-2028 CIP which includes the S24-02 High Priority Pipeline Replacement and the S18-70 Replace 1% of Sewer Mains Annually; and
C. The S24-02 High Priority Pipeline Replacement and the S18-70 Replace 1% of Sewer Mains Annually includes the replacement of utility infrastructure in Allyn Ave, Hudson Ave and Allison Ave in accordance with adopted Capital Improvement Program; and
D. On September 15, 2023 the City was awarded a Community Development Block Grant to replace sewer laterals for qualified Main Street businesses; and E. The CDBG Downtown Sewer Lateral Replacement Project includes the replacement of sewer laterals for five pre-qualified downtown businesses in accordance with the granting agency requirements: and
F. The Project Plans for the S24-02 High Priority Pipeline Replacement, S18-70 Replace 1% of Sewer Mains Annually, and the CDBG Downtown Sewer Lateral Replacement Project have been prepared by Public Works staff, reviewed by the City Engineer, and presented for approval and authorization to bid.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1 which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use including publicly owned utilities; and

2. The Project Plans will be available on the City of St. Helena’s website and for viewing at St. Helena Public Works, 1088 College Avenue, are hereby approved; and
Agenda Item #10.2.

3. The Public Works Director/City Engineer is authorized to solicit bids for the subject project.

Approved at a Regular Meeting of the St. Helena City Council on May 13, 2025, by the following vote:

Mayor Dohring: __________
Vice Mayor Deasy: __________
Council Member Barak: __________
Council Member Spadarotto: __________
Council Member Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, City Clerk
Agenda Item #10.2.

L O C A T I O N M A P SCALE: N.T.S. DESIGNED BY: Mario Traverso Project Manager MAYORPaul Dorhing VICE MAYOR Michelle Deasy COUNCIL MEMBERS Aaron Barak Kate Spadarotto Billy Summers CITY MANAGER Anil Comelo DIRECTOR OF PUBLIC WORKS Joseph Leach P.E. APPROVED BY: Joseph Leach P.E. C54308 Public Works Director - City Engineer POPE STREET HWY 29 SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 PROJECT SITES
□ ALL PROJECT PLANS HAVE BEEN PREPARED AND REVIEWED TO COMPLY WITH CURRENT AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS AND/OR THE CALIFORNIA BUILDING STANDARDS CODE (CBSC). □ THESE PROJECT PLANS CONTAIN ELEMENT(S) THAT ARE NOT "TECHNICALLY FEASIBLE" AND/OR CAN'T MEET THE APPLICABLE CBSC BECAUSE IT WOULD CREATE AN "UNREASONABLE HARDSHIP." PLEASE SEE THE WRITTEN ANALYSIS SUPPORTING THIS DETERMINATION FILED UNDER THE PROJECT FILE. DESIGNED BY __________________________________________________________ SIGNATURE DATE 1G1

COVER SHEET
MT MT
JL

MADRONA AVE

GRAYSON AVE
SPRING STREET City of St. Helena, California S24-02 HIGH PRIORITY PIPELINE REPLACEMNT S18-70 REPLACE 1% OF SEWER MAINS ANNUALLY MAIN STREET SEWER LATERAL REPLACEMENT PROJECT Agenda Item #10.2.

8" W 6" SS 12" SD AIR RELIEF VALVE BLOWOFF FIRE HYDRANT VALVE ZONE VALVE REDUCER CLEAN OUT MANHOLE WATER METER CATCH BASIN CATCH BASIN W/ GALLERY INLET END CAP UTILITY POLE UTILITY BOX MONUMENT ADDRESS SEWER MAIN AND LATERAL SEWER LATERAL TAP ACTIVE SEWER LATERAL TAP CAPPED WATER MAIN STORM DRAIN ELECTRIC CABLE GAS MAIN TELEPHONE CABLE TV CABLE STREET LIGHT AND CABLE CONSTRUCTION SIGN RIGHT OF WAY LINE TO BE ABANDONED TO BE REMOVED BORE LOCATION SYMBOLS PROPOSED EXISTINGB1 6" SS 6" SS 6" SS 12" SD EGTEL TVSL R/W 8" W ABBREVIATIONS AB AGGREGATE BASE ABND ABANDONED AC ASPHALTIC CONCRETE ACP ASBESTOS CEMENT PIPE CDF CONTROL DENSITY FILL CI CAST IRON CIPP CURED IN PLACE PIPE CL CENTERLINE CMP CORRUGATED METAL PIPE CO CLEAN OUT CR CURB RETURN DIP DUCTILE IRON PIPE EG EXISTING GRADE EL ELEVATION ELEC ELECTRIC EP EDGE OF PAVEMENT EX EXISTING FC FACE OF CURB FDC FIRE DEPT CONNECTION FG FINISH GRADE FH FIRE HYDRANT FL FLOW LINE FO FIBER OPTIC CABLE G GAS HDPE HIGH DENSITY POLYETHYLENE INV INVERT IRR IRRIGATION JT JOINT TRENCH LG LIP OF GUTTER MH MANHOLE MON MONUMENT PCC PORTLAND CEMENT CONCRETE PL PLASTIC PVC POLYVINYL CHLORIDE RC RELATIVE COMPACTION RCP REINFORCED CONCRETE PIPE SS SANITARY SEWER SQFT SQUARE FEET STA STATION STL STEEL SD STORM DRAIN SL STREET LIGHT TEL TELEPHONE TC TOP OF CURB TP TOP OF PIPE TV TV CABLE TYP TYPICAL UTILP UTILITY POLE VCP VITRIFIED CLAY PIPE W WATER WS WATER SERVICE SECTION NUMBERING DETAIL NUMBERING DWG. WHERE DETAIL IS TAKEN: DWG. WHERE DETAIL APPEARS: DETAIL IF DETAIL APPEARS ON THE SAME DWG. IT IS TAKEN FROM: MATCH LINE STATION POINT CONTINUATION SHEET SECTION LABEL IF SECTION APPEARS ON THE SAME DWG. IT IS TAKEN FROM: DWG. WHERE SECTION IS TAKEN: SECTION LETTER SHEET ON WHICH SECTION APPEARS DWG. WHERE SECTION APPEARS: SECTION SECTION LETTER SHEET ON WHICH SECTION APPEARS SECTION CUT LINE SHOWING DIRECTION OF VIEW DETAIL SECTION REDORD DRAWING REFERENCE PROJECT RESOURCE DATA (FOR CITY USE) SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 DETAIL NUMBER SHEET ON WHICH DETAIL APPEARS 2G2

SHEET NAME
XX
XX
XXX
Agenda Item #10.2.

GENERAL NOTES 1. CONTRACTOR SHALL FIELD VERIFY THE HORIZONTAL AND VERTICAL LOCATION OF ALL EXISTING UTILITIES BY POT-HOLING OR OTHER DIRECT INSPECTION METHOD PRIOR TO COMMENCING WORK. 2. THE CONTRACTOR SHALL REPLACE THE SEWER MAIN AND LATERALS PRIOR TO INSTALLATION OF THE NEW WATER MAIN. 3. UNDERGROUND UTILITIES MAY NOT BE SHOWN ON THE PLANS AND MUST BE LOCATED BY THE CONTRACTOR PRIOR START OF PROPOSED WORK. 4. ALL FRAMES AND COVERS MUST BE ADJUSTED TO FINISH GRADE WITHIN 2 DAYS AFTER FINAL PAVING. 5. THE CONTRACTOR SHALL NOTE ALL APPROVED FIELD CHANGES AND OTHER OCCURRENCES AND SUBMIT A FULL SIZE COMPLETE CONSTRUCTION "RECORD DRAWING" SET NOTED AND DATED ON THE DRAWINGS TO THE PROJECT ENGINEER PRIOR TO ACCEPTANCE OF THE WORK. 6. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ENSURE ALL MATERIAL AND WORKMANSHIP FULLY CONFORMS TO THE SPECIFICATIONS, STANDARDS AND ORDINANCES OF THE CITY OF PETALUMA. 7. ALL EROSION AND SEDIMENT CONTROL MATERIALS AND METHODS SHALL COMPLY WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, SAN FRANCISCO BAY REGION, EROSION AND SEDIMENT CONTROL MANUAL.. 8. THE CONTRACTOR SHALL CONTACT UNDERGROUND SERVICE ALERT (USA) AND VERIFY UTILITY MARKINGS PRIOR TO ANY EXCAVATION. 1-800-227-2600 SURVEY CONTROL DATA 1. THESE PLANS WERE PREPARED USING COMPUTER ASSISTED, AERIAL PHOTOGRAMETRIC MAPPING. THE MERIDIAN AND GRID IS BASED ON THE CALIFORNIA COORDINATE SYSTEM ZONE II, NAD 1983. 2. VERTICAL DATUM: NAVD 1988.

ALLYN AVE SHEET
1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308
3G3

LOCATION EXHIBIT
MT MT

JL PROJECT LOCATIONS

HUDSON AVE

MAIN ST
Agenda Item #10.2.

PINE ST

MADRONA AVE
M
M
M M
M
M
M INSTALL 48" MANHOLE, CITY STD 201 (TYP) INSTALL 48" MANHOLE CITY STD 201 (TYP) INSTALL 8" SDR26 S=0.005 MIN M (E) 6" VCP (E) 6" VCP CONNECT TO EXISTING LINE INSTALL NEW LATERAL PER CITY STD 211. CONNECT TO EXISTING LATERAL AT GUTTER (TYP) MAINTAIN REQUIRED OFFSET, 10', SS ALIGNMENT MAY NEED TO SHIFT CONNECT TO EXISTING 6" VCP MAINTAIN REQUIRED POSTION & SEPARATION CITY STD 212 (TYP)

ADAMS ST
M
M
M
M
M M
M
M
M INSTALL 48" MANHOLE CITY STD 201 INSTALL 8" SDR26 S=0.005 MIN (E) 6" VCP (E) 6" VCP (E) 6" VCP INSTALL NEW LATERAL PER CITY STD 211. CONNECT TO EXISTING AT GUTTER (TYP) CONNECT TO EXISTING 6" VCP MAINTAIN REQUIRED OFFSET, 10', SS ALIGNMENT MAY NEED TO SHIFT MAINTAIN REQUIRED POSTION & SEPARATION CITY STD 212 (TYP) SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C1

HUDSON AVENUE
MT MT
JL 4 HUDSON AVE SCALE: 1" = 40'

MATCH LINE

SEE SHEET
BELOW

MATCH LINE

SEE SHEET
ABOVE HUDSON AVE SCALE: 1" = 40'

MATCH LINE

SEE SHEET
BELOW
Agenda Item #10.2.

SPRING ST
M
M M
M
M
M
M M CONNECT NEW 8" TO EXISTING MANHOLE, BREAK IN, GROUT. INSTALL 8" SDR26 S=0.005 MIN (TYP) (E) 6" VCP (E) 6" VCP INSTALL NEW LATERAL PER CITY STD 211. CONNECT TO EXISTING AT GUTTER (TYP) INSTALL 48" MANHOLE CITY STD 201 (TYP) ABANDON MANHOLE SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C2

HUDSON AVENUE
MT MT
JL 5 HUDSON AVE SCALE: 1" = 40'

MATCH LINE

SEE SHEET
ABOVE SHEET GENERAL NOTES 1. ROAD CLOSURE PERMISSIBLE, ACCESS FOR LOCAL TRAFFIC MUST BE MAINTAINED. 2. TRENCH RESTORATION: SAND BEDDING, CL2AB TO PAVEMENT SECTION, 2 LIFTS, 95% RC, 3" AC PLUG. 3. MATERIAL STAGING PROVIDED AT 2525 SPRING MTN RD, EQUIPMENT STAGING PROVIDED ON EASE SIDE RIESLING WAY. 4. CONSTRUCTION WATER AT SPRING MTN RD AND ELMHURST AVE, APPLICATION/PERMIT REQUIRED. 5. INDIVIDUAL WATER SERVICE AND GAS SERVICE LINES MAY NOT BE SHOWN. ALL PARCELS WILL HAVE BOTH SERVICES, LOCATION ALIGNS WITH METERS, CONTACT ENGINEER FOR QUESTIONS OR VERIFICATIONS. 6. NO CHANGES TO EXISTING GRADES PROPOSED, CONTRACTOR TO VERIFY ELEVATIONS AND SLOPE TO DETERMINE ALIGNMENT. 7.

Agenda Item #10.2.

PINE ST

MADRONA AVE
M
M (E) 6" VCP 2" AC OVER 4" CONCRETE (TYP) INSTALL 48" MANHOLE, CITY STD 201 (TYP) INSTALL 8" SDR26 S=0.005 MIN (TYP) INSTALL NEW LATERAL PER CITY STD 211. 2-WAY CLEAN OUT AT BACK OF CURB OR BACK OF WALK (TYP) REPLACE IN-LINE CLEAN OUT CITY STD 205 MODIFIED INSTALL 48" MANHOLE, CITY STD 201 (TYP) MAINTAIN REQUIRED CLEARANCES, CITY STD 212 (TYP) CONNECT EXISTING 6" LINES (TYP) CONNECT EXISTING 6" LINES (TYP) ADAMS ST (E) 6" VCP (E) 6" VCP ABANDON MANHOLE INSTALL 48" MANHOLE, CITY STD 201 (TYP) INSTALL 48" MANHOLE, CITY STD 201 (TYP) INSTALL 6" SDR26 TO NORMAL ALIGNMENT ABANDON SS LINE SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C3

ALLYN AVENUE
MT MT
JL 6 ALLYN AVE SCALE: 1" = 40'

MATCH LINE

SEE SHEET
BELOW

MATCH LINE

SEE SHEET
ABOVE ALLYN AVE SCALE: 1" = 40'

MATCH LINE

SEE SHEET
BELOW
Agenda Item #10.2.

SPRING ST

TAINTER ST
M
M
M (E) 6" VCP INSTALL 48" MANHOLE, CITY STD 201 (TYP) REMOVE REPLACE INLINE CONNECT TO CLEAN OUT EXISTING 6" VCP INSTALL 8" SDR26 S=0.005 MIN (TYP) SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C4

ALLYN AVENUE
MT MT
JL 7

MATCH LINE

SEE SHEET
ABOVE ALLYN AVE SCALE: 1" = 40' SHEET GENERAL NOTES 1. ROAD CLOSURE PERMISSIBLE, ACCESS FOR LOCAL TRAFFIC MUST BE MAINTAINED. 2. TRENCH RESTORATION: SAND BEDDING, CL2AB TO PAVEMENT SECTION, 2 LIFTS, 95% RC, 3" AC PLUG. 3. MATERIAL STAGING PROVIDED AT 2525 SPRING MTN RD, EQUIPMENT STAGING PROVIDED ON EASE SIDE RIESLING WAY. 4. CONSTRUCTION WATER AT SPRING MTN RD AND ELMHURST AVE, APPLICATION/PERMIT REQUIRED. 5. INDIVIDUAL WATER SERVICE AND GAS SERVICE LINES ARE NOT SHOWN. ALL PARCELS WILL HAVE BOTH SERVICES, LOCATION ALIGNS WITH METERS, CONTACT ENGINEER FOR QUESTIONS OR VERIFICATIONS. 6. NO CHANGES TO EXISTING GRADES PROPOSED, CONTRACTOR TO VERIFY ELEVATIONS AND SLOPE TO DETERMINE ALIGNMENT. 7.

Agenda Item #10.2.

POPE ST

BROWN ST

M M M M M
M
M M
M (E) 10" TRANSITE CONNECT TO EXISTING MANHOLE CONNECT TO EXISTING 8" TRANSITE INSTALL 48" MANHOLE, CITY STD 201 (TYP) INSTALL NEW LATERAL PER CITY STD 211. CONNECT TO EXISTING LATERAL AT GUTTER (TYP) INSTALL 10" SDR26 S=0.005 MIN (TYP) SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C5

ALLISON AVENUE
MT MT
JL 8 ALLISON AVE SCALE: 1" = 40' SHEET GENERAL NOTES 1. ROAD CLOSURE PERMISSIBLE, ACCESS FOR LOCAL TRAFFIC MUST BE MAINTAINED. 2. TRENCH RESTORATION: SAND BEDDING, CL2AB TO PAVEMENT SECTION, 2 LIFTS, 95% RC, 3" AC PLUG. 3. MATERIAL STAGING PROVIDED AT 2525 SPRING MTN RD, EQUIPMENT STAGING PROVIDED ON EASE SIDE RIESLING WAY. 4. CONSTRUCTION WATER AT SPRING MTN RD AND ELMHURST AVE, APPLICATION/PERMIT REQUIRED. 5. INDIVIDUAL WATER SERVICE AND GAS SERVICE LINES ARE NOT SHOWN. ALL PARCELS WILL HAVE BOTH SERVICES, LOCATION ALIGNS WITH METERS, CONTACT ENGINEER FOR QUESTIONS OR VERIFICATIONS. 6. NO CHANGES TO EXISTING GRADES PROPOSED, CONTRACTOR TO VERIFY ELEVATIONS AND SLOPE TO DETERMINE ALIGNMENT. 7.

Agenda Item #10.2.

ADAMS ST 13511346 1313 BURIED RAIL TRACKS AND TIES IN CONCRETE SECTION. SEWER MAIN GENERALLY ACCESSIBLE WITHOUT DISTURBING, BUT MAY NEED SOME DEMO. (E) 4" GAS MAIN, 63" FROM FOC (E) STREET LIGHT CONDUIT AT / NEAR BOC (E) 4" GAS MAIN, 63" FROM FOC (E) STREET LIGHT CONDUIT AT / NEAR BOC 4" AC OVER 6"- 8" CONCRETE (E) 12" WATER MAIN, 36" TO TP CHASE AND CONNECT LATERAL AT BUILDING FOOTING NEW 2-WAY CLEAN OUT AT BACK OF CURB RESTORATION: IF CURB NEEDS REPLACEMENT, 10" STANDING CURB; WHERE PAVERS EXIST, SAND BEDDING, REPLACE PAVERS; WHERE CONCRETE EXISTS, REPLACE WITH CONCRETE, 4", NO STEEL. 8'x4' FOOTPRINT, REPLACE ROADWAY STRIPING AS NEEDED. (TYP). INSTALL NEW LATERAL, 4" SDR 26, SWEEP, 2' 6" SDR 26 STUB AT EACH END EXISTING LATERAL ANGLED. PLUG AND GROUT.

HUNT AVE SEE NOTES AT LEFT SEE NOTES BELOW 1120 1228 1146

SPRING ST
HUNT AVE SEE NOTES ABOVE SEE NOTES ABOVE NOTE: 6" LATERAL SEE NOTES ABOVE SHEET 1572 RAILROAD AVE, CALIFORNIA, 94574
PH. 707-968-2658 PUBLIC WORKS DEPARTMENT
DATE: DESIGNED BY: DRAWN BY: CHECKED BY: PROJECT NO. R25-79 APRIL - 2025 O F 9 SEWER IMPROVEMENT PROJECT

R GE ISTERED PROFESSIONAL ENGINEER

STATE OF CALIFORNIA

JOSEPH M LEACH
C I V I L NO. 54308 C6

MAIN STREET
MT MT
JL 9 MAIN STREET SCALE: 1" = 40'

MATCH LINE

SEE SHEET
BELOW

MATCH LINE

SEE SHEET
ABOVE MAIN STREET SCALE: 1" = 40' SHEET GENERAL NOTES 1. NIGHT WORK REQUIRED. WORKING HOURS 9PM TO 5AM. 2. CALTRANS ENCROACHMENT PERMIT REQUIRED. SAMPLE AND EXPECTED PROVISIONS INCLUDED IN CONTRACT DOCUMENTS. EP REQUIREMENTS SUPERCEDE CONTRACT DOCUMENTS. CITY TO SUBMIT IN COORDINATION WITH CONTRACTOR. 3. DETOUR REQUIRED, MANNED AT BEGINNING AND END, REQUIREMENTS OUTLINED IN EP. 4. FOR BIDDING PURPOSES: TRENCH RESTORATION: SAND BEDDING, CL2AB TO CONCRETE SECTION, 2 LIFTS, 95% RC, 8" AC PLUG. 5. MATERIAL STAGING PROVIDED AT 1088 COLLEGE AVE, EQUIPMENT STAGING PROVIDED AT 1480 MAIN STREET. 6. SPECIAL ATTENTION TO PROTECT IN PLACE ALL STREET TREES AND LIGHTS. 7. CITY OF ST. HELENA NOISE PERMIT REQUIRED 8. INDIVIDUAL WATER SERVICE AND GAS SERVICE LINES ARE NOT SHOWN. ALL PARCELS WILL HAVE BOTH SERVICES, ASSUME LOCATION ALIGNS WITH METERS, CONTACT ENGINEER FOR QUESTIONS OR VERIFICATIONS.

Agenda Item #10.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 13, 2025
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Consideration and proposed adoption of a Resolution authorizing the execution of a license agreement with
Tauzer Apiaries, Inc., for access to a portion of City
property at 1 Chaix Lane for the placement and
maintenance of honey bee hives.

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Authorize a license agreement between the City and
Tauzer Apiaries, Inc. for permission to place and maintain honey bee hives on a vacant portion of City-owned
property located at 1 Chaix Lane.

FINANCIAL IMPACT: None.

BACKGROUND:

The City of St. Helena has received a request from Tauzer Apiaries, Inc. for permission to place and maintain honey bee hives on a vacant portion of City-owned property located at 1 Chaix Lane. This area, approximately 12,824 square feet in size, is depicted in Exhibit A attached to the proposed License Agreement. The area is designated specifically for the placement of the honey bee hives, as outlined in yellow on the attached exhibit.

This agreement provides a mutually beneficial arrangement where the City allows for the productive use of a vacant property area while supporting sustainable agricultural practices, such as bee-keeping. The presence of honey bee hives can also have positive environmental benefits, including improved pollination and support for local ecosystems.

Staff has worked with Tauzer for the last 2 years, issuing an annual Encroachment Permit for the use of the area, and have found the staff and management of Tauzer to be cooperative, collaborative and responsible in the management of the hives and care of the surrounding environs.

DISCUSSION:

Terms of the Agreement:

1. Parties:

Agenda Item #10.3.

o City of St. Helena (the City), a California municipal corporation with its principal place of business at 1088 College Avenue, St. Helena, CA 94574.
o Tauzer Apiaries, Inc. (the Licensee), a California corporation with its principal place of business at 23011 County Road 103, Woodland, CA 95776.

2. License Area:
o The license grants the Licensee access to a 12,824 square foot portion of City property located along Chaix Lane, as outlined in Exhibit A. o This area will be used solely for the placement, maintenance, and inspection of honey bee hives.
o The designated placement locations for the hives are specifically marked in yellow on the map provided in Exhibit A.

3. Consideration:
o The Licensee will pay the City a fee of $500.00 per year, due on July 1st of each year. This fee compensates the City for the use of the property and ensures ongoing maintenance and oversight of the arrangement.

4. Term and Effective Date:
o The Agreement will be effective starting on January 28, 2025, and is expected to remain in force annually, subject to renewal or termination under the terms set forth in the agreement.

The City will receive $500 annually from Tauzer Apiaries, Inc. in exchange for the use of City-owned property. This fee is considered reasonable based on similar agreements for land use and provides an opportunity for the City to generate revenue from a currently underutilized portion of property.

Staff recommends that the City Council approve the License Agreement with Tauzer Apiaries, Inc. to allow for the placement, maintenance, and inspection of honey bee hives on City-owned property at 1 Chaix Lane. The terms of the agreement are fair, and the use of the land aligns with the City’s goals of promoting environmentally sustainable practices and ensuring responsible land management.

ENVIRONMENTAL REVIEW: Exempt.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

ST. HELENA - Bee Hive License Agreement Complete
Resolution Authorizing Tauzer Apiaries, Inc Agreement
ST. HELENA - Bee Hive License Agreement Signed
Agenda Item #10.3.

PP Presentation License Agreement COSH & Tauzer Apiaries, Inc. 2025 Agenda Item #10.3.

83578.00000\42697612.3
1 LICENSE AGREEMENT

BETWEEN
CITY OF ST. HELENA AND
TAUZER APIARIES, INC. FOR

ACCESS TO CITY PROPERTY TO HOST BEES
This License Agreement (“Agreement") is entered into effective January 28, 2025 (“Effective Date”), by and between the City of St. Helena, a California municipal corporation with its principal place of business at 1088 College Avenue, St. Helena, CA 94574 (“City”), and Tauzer Apiaries, Inc., a California corporation with its principal place of business at 23011 County Road 103, Woodland, CA 95776 (“Licensee”). City and Licensee are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City owns certain real property located at 1 Chaix Lane, St. Helena, CA 94574, APN 030-250-018-000, (the “City Parcel”), adjacent to the City’s Wastewater Treatment Facility.

B. Licensee desires to obtain, and City desires to grant, a license from City to Licensee to access and use an approximately 12,824 sq. ft. vacant area located along a portion of the City Parcel generally located at 1 Chaix Lane boundary of the City Parcel depicted in Exhibit A (“License Area”), solely for the placement, maintenance, and inspection of honey bee hives.

Exhibit A is attached hereto and incorporated herein by this reference.

C. The terms of this Agreement shall govern Licensee's use and access to the License Area.

In consideration of the mutual promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are true and correct and are incorporated into this Agreement by reference.

2. Grant of License. City hereby grants to Licensee a license for access and entry onto the License Area, subject to all of the terms and conditions hereof, for valuable consideration of $500.00 per year, due on July 1st of each year. The License Area includes the 12,824 sq. ft. area of the City Parcel with the placement locations for the honey bee hives outlined in yellow (“designated placement locations”), as depicted in Exhibit A.

3. Term. The Term of this Agreement shall commence on the Effective Date and shall continue until terminated. The Parties acknowledge and agree that the license to use granted under this Agreement is revocable and terminable pursuant to Section 12.

4. Use of the License Area. The License Area shall be utilized by Licensee solely for the purpose of placing, maintaining, and inspecting honey bee hives (“Activities”). Licensee may Agenda Item #10.3.

83578.00000\42697612.3
2 place between 96-120 honey bee hives, with a maximum of 120 honey bee hives, only in the designated placement locations in the License Area. Licensee shall, at its sole cost and expense, rotate the placement of the honey bee hives throughout the year as follows: (A) the honey bee hives shall be placed on the designated placement location on the west side of the City Parcel from November to January and (B) the honey bee hives shall be placed on the designated placement location on the east side of the designated placement location on the east side of the City Parcel from April to October. Licensee, at its sole cost and expense, shall maintain the License Area and repair any damage to property done by Licensee or any of its employees, agents, customers, or sublicensees. Licensee’s Activities shall not interfere with City’s use of its property. Licensee shall not park, repair, refuel, or permit to be parked, repaired, refuel any vehicle or mechanized equipment in the License Area, except for the sole exception of facilitating the Activities. Licensee shall, at its sole cost and expense, take any appropriate action to ensure that the honey bee hives will be at least 100 feet from an occupied structure, entrance, exit, or any area where the public and/or the City’s officers, agents, employees and contractors may be. Any License or permission granted hereunder is non-exclusive, subject to the discretion, approval and direction of the City throughout the term and duration of the License and the City retains the authority, in accordance with this Agreement, to supervise, control, and/or terminate any Activities conducted. The City hereby designates Joseph Leach, Public Works Director and City Engineer, or his designee, to act as its representative for the performance of this Agreement (“City's Representative”). Licensee shall not accept direction or orders from any person other than the City's Representative or his designee, unless otherwise instructed by the City in writing. Licensee shall not use, and Licensee shall prohibit any of its sublicensees from using the License Area other than for the Activities described herein. City acknowledges that the Licensee’s hives require isolation from other hives and agrees not to license the City Parcel to others for the purpose of hosting or maintaining bee hives. Licensee is fully responsible for maintaining the beehives and determining whether other bee hives or operations are on neighboring properties. The City may inform Licensee of other bee hives or operations on neighboring properties, but is not obligated to do so.

5. Compliance with Laws. Licensee shall, at its sole expense, conduct and cause to be conducted all activities in the License Area in compliance with all laws, regulations, codes, ordinances and orders of any governmental or other regulatory entity, whether or not in the contemplation of the Parties. Licensee agrees to conduct the Activities at all times in a safe and prudent manner with full regard to the public safety and to observe all applicable regulations and requests of the City and other government agencies responsible for public safety. Licensee shall, at its sole expense, procure and maintain in force at all times during its use of the License Area any and all licenses, permits, or approvals necessary to conduct the Activities.

6. Restrictions on Use of the License Area. Licensee shall not use or permit the License Area to be used in any manner which would violate any lawful access to, and use and operation of, the License Area. Licensee shall not commit any waste or permit or suffer any waste to be committed on the License Area. Licensee shall, at its sole cost and expense, maintain and preserve the natural environment in its present state.

7. Condition of Access Not Warranted; “AS IS”. Notwithstanding the foregoing, City does not warrant or represent the License Area granted by this Agreement is safe, healthful or suitable. Licensee acknowledges that it has inspected and accepts the License Area in its present Agenda Item #10.3.

83578.00000\42697612.3
3 condition as suitable for the use for which this Agreement is granted. LICENSEE’S USE OF THE LICENSE AREA IS SOLELY AT ITS OWN RISK. LICENSEE SHALL NOT FILE ANY

ACTION, CLAIM OR LAWSUIT FOR DAMAGES, RESTITUTION OR OTHER RELIEF AGAINST CITY IN CONNECTION WITH USE OF THE LICENSE AREA. The City is not responsible for the safety or any personal injury to Licensee, its employees, agents, or sublicensees, or for the property of Licensee, its employees, agents, sublicensees in the event of theft, damage or loss, occurring from the Activities or use of the License Area.

Licensee initials_______

8. Release. Licensee does hereby release and forever discharge City, its officials, officers, employees, agents, volunteers, attorneys, successors, and assigns from any and all manner of actions, at law or in equity, suits, debts, liens, promises, liabilities, claims, demands, damages, losses, costs, known or unknown, fixed or contingent (collectively referred to hereinafter as “Claims”), which Licensee now has or may hereafter have in connection with the License Area, use of the License Area or this Agreement. By releasing and forever discharging claims, both known and unknown as provided above, Licensee expressly waives any rights under California Civil Code section 1542, which provides:
"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS

THAT THE CREDITOR OR RELEASING PARTY DOES NOT

KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT

THE TIME OF EXECUTING THE RELEASE AND THAT, IF

KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY

AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR
OR RELEASED PARTY."
Licensee initials_______

9. Insurance. Without in any way limiting Licensee’s liability pursuant to the “Indemnification” section (Section 11) of this Agreement, Licensee must maintain insurance in the following minimum amounts and coverages for the License Area:

A. General Liability Insurance with limits not less than $2,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including coverages for Contractual Liability, Personal Injury, Independent Contractors, Broadform Property Damage, and Products Liability and Completed Operations; Automobile Liability Insurance with proof of coverage for $1,000,000 provided on ISO Form Number CA 00 01 covering any auto (Symbol 1), or if Contractor has no owned autos, hired, (Symbol 8), and non-owned autos (Symbol 9), per accident for bodily injury and property damage; and Worker's Compensation Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. The Workers Compensation policy shall be endorsed with a waiver of subrogation in favor of City.

Agenda Item #10.3.

83578.00000\42697612.3
4 B. General Liability Insurance and Automobile Liability Insurance policies must provide the following:
(i) Name as Additional Insured the City of St. Helena, its officers, agents, and employees.
(ii) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought.

C. All insurance shall be provided under an occurrence basis.

D. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above.

E. Before commencing any Activities under this Agreement, Licensee shall do the following: (a) furnish to City certificates of insurance, and additional insured policy endorsements with insurers with ratings comparable to A-:VIII or higher, that are authorized to do business in the State of California, and that are reasonably satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.

10. Hazardous/Toxic Materials. Licensee shall use the License Area in compliance with all federal, state or local environmental, health and/or safety-related laws, regulations, standards, permits currently existing or as amended or adopted in the future from time to time which are or become applicable to Licensee or the License Area ("Environmental Laws").

Licensee shall not cause or permit or allow any of its agents, contractors, employees, or sublicensees to cause or permit, any hazardous or toxic materials to be stored, generated, treated or disposed of on or about the License Area. As used herein, “hazardous and toxic materials” means any chemical, substance or material which is now or becomes in the future listed, defined or regulated in any manner by any Environmental Law based upon, directly or indirectly, its detrimental properties or effects.

11. Indemnification. Licensee shall indemnify, defend (with counsel approved by City), reimburse and hold harmless City, its officers, agents, employees and contractors from and against any and all demands, claims, legal or administrative proceedings, losses, costs, penalties, fines, liens, judgments, damages and liabilities of any kind (collectively, “losses”), arising in any manner out of: (a) any injury to or death of any person or damage to or destruction of any property occurring in, on or about the License Area, or any part thereof; (b) any failure by Licensee, or any of its employees, agents, customers, or sublicensees, to faithfully observe or perform any of the terms, covenants or conditions of this Agreement; (c) the use of the License Area or the Activities conducted thereon by Licensee, its employees, agents, customers, or sublicensees; or (d) any and all Losses arising in connection with this Agreement. This indemnity shall specifically exclude any injury or damage that results from the sole negligence or the intentional or willful misconduct Agenda Item #10.3.

83578.00000\42697612.3
5 of the City, its officers, directors, agents, or employees. City shall notify Licensee of any asserted claim with respect to which City may be indemnified against hereunder and shall deliver to Licensee copies of all process and pleadings pertaining thereto. The foregoing indemnity shall include, without limitation, reasonable attorneys’ and consultants’ fees, investigation and all other reasonable costs and expenses incurred by the indemnified parties. Licensee’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Licensee and City and their respective officers, agents, employees, and contractors. Licensee shall have an immediate and independent obligation to defend City from any claim which actually or potentially falls within this indemnity provision. This indemnity shall survive the termination of this Agreement.

12. Termination. Either Party may terminate this Agreement at any time without cause by providing at least sixty (60) days’ written notice to the other party pursuant to Section 15. From the date of termination in the notice, Licensee shall have up to thirty (30) days to remove the hives from the License Area and restore, at Licensee’s sole cost and expense, the License Area to its original condition. Further, the City may terminate this Agreement and the License for safety/emergency reasons without prior notice to Licensee. It is within the sole discretion of the City to determine if and when safety/emergency concerns exist which require immediate attention.

If this Agreement and the License is terminated for safety/emergency reasons, the City shall take appropriate, immediate action in the License Area, including the removal and destruction of the honey bee hives. The City shall incur no liability or obligation upon exercising any of the termination rights listed herein.

13. Cure. In the event that the Licensee violates any provision of this Agreement, Licensee shall immediately notify City pursuant to Section 15. Licensee shall, at its sole cost and expense, cure all deficiencies within seven (7) days from the date of discovering the deficiencies.

City shall take appropriate action to ensure that Licensee has cured all deficiencies and is in compliance with the Agreement. If City discovers that Licensee is not in compliance after Licensee has taken action to cure all deficiencies, City shall immediately terminate this Agreement and Licensee shall remove the honey bee hives from the License Area and restore the License Area to its original condition pursuant to Section 12. Licensee shall not have the ability to cure if the deficiencies are found to constitute safety/emergency concerns; in which case, the safety/emergency provisions in Section 12 shall control.

14. Possessory Interest Taxes. Licensee recognizes and understands that this Agreement may create a possessory interest subject to property taxation and that Licensee may be subject to the payment of property taxes levied on such interest under applicable law. Licensee agrees to pay taxes of any kind, including possessory interest taxes, if any, that may be lawfully assessed on Licensee’s interest under this Agreement or use of the License Area pursuant hereto and to pay any other taxes, excises, licenses, permit charges or assessments based on Licensee’s usage of the License Area that may be imposed upon Licensee by applicable law.

15. Notices. Except as otherwise provided herein, any notices given under this Agreement shall be addressed as follows:

CITY:

City of St. Helena
Agenda Item #10.3.

83578.00000\42697612.3
6 1088 College Avenue
St. Helena, CA 94574
Attn: Anil Comelo, City Manager
LICENSEE:

Tauzer Apiaries, Inc.
23011 County Road 103
Woodland, CA 95776
Attn: Trevor Tauzer, Owner
Notice shall be deemed made (a) upon the date when it is deposited with the U.S. Post Office, if sent by first-class or certified mail, or (b) upon the date personal delivery is made.

16. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to enter into this Agreement so as to bind each respective Party to perform the conditions contemplated herein.

17. Severability. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions of this Agreement shall continue in full force and effect.

18. Attorneys' Fees and Costs. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing Party shall be entitled to recover reasonable attorneys' fees and other costs incurred in that action or proceeding, in addition to any other relief to which it may be entitled.

19. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California. Any lawsuit brought to enforce this Agreement shall be brought in the appropriate court in Napa County, State of California.

20. Waiver. No waiver of any provision of this Agreement shall be deemed or shall constitute a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be deemed a waiver or binding unless executed in writing by the Party making the waiver.

21. Entire Agreement. This Agreement contains the entire agreement of the Parties relative to the subject matter herein and supersedes any prior or written statements or agreements between the Parties. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing by both Parties.

22. Assignments. Licensee shall not transfer or assign, voluntarily, involuntarily, directly or indirectly, Licensee's interest under this Agreement. This Agreement is personal to Licensee and shall not be assigned by Licensee without prior written consent by City, and any attempt to assign this Agreement by Licensee without City’s consent shall be void. City may Agenda Item #10.3.

83578.00000\42697612.3
7 assign this Agreement to a successor owner. Notwithstanding the foregoing, each and every term and condition of this Agreement shall be binding on and shall inure to the benefit of the successors and assigns of both Parties.

23. Invalidity. The illegality of any provision of this Agreement shall not affect the remainder of this Agreement.

24. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original and which collectively shall constitute one instrument.

25. Captions. The captions of the various articles and paragraphs of this Agreement are for the convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement or of any part or parts of this Agreement.

26. Construction. In all cases, the language in all parts of this Agreement shall be construed simply, according to its fair meaning and not strictly for or against any Party, it being agreed that the Parties or their agents have all participated in the preparation of this Agreement.

IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first written above.

CITY OF ST. HELENA
By: _________________________________
Anil Comelo, City Manager
Approved as to Form:

By:__________________________________
Ethan Walsh, City Attorney
TAUZER APIARIES, INC.

By: _________________________________
Trevor Tauzer, Owner
Agenda Item #10.3.

83578.00000\42697612.3
Exhibit A
License Area
The City Parcel is identified as APN 030-250-018-000. The License Area and the designated placement locations for the honey bee hives are below.

Agenda Item #10.3.

83578.00000\42697612.3
2 Agenda Item #10.3.

CITY OF ST. HELENA
RESOLUTION NO. 2025-

APPROVAL OF A RESOLUTION AUTHORIZING THE

EXECUTION OF A LICENSE AGREEMENT BETWEEN
CITY OF ST. HELENA AND TAUZER APIARIES, INC. FOR
ACCESS TO CITY PROPERTY TO HOST BEES.

RECITALS
A. The license agreement grants the licensee access to 12,824 square foot portion of City property located along Chaix Lane; and
B. The license agreement specifies that this area will be used solely for the placement, maintenance, and inspection of honey bee hives; and
C. The licensee will pay the City a fee of $500.00 per year, due on July 1st of each year.

This fee compensates the City for the use of the property and ensures ongoing maintenance and oversight of the arrangement; and
D. The Agreement will be effective starting on January 28, 2025, and is expected to remain in force annually, subject to renewal or termination under the terms set forth in the agreement; and

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference; and

2. Authorizing the City Manager to execute a License Agreement between Tauzer Apiaries, Inc. and the City for permission to place and maintain honey bee hives on a vacant portion of City-owned property located at 1 Chaix Lane; and

3. Fee is provided as follows:

Fee Details Fee Frequency Amount
Fee is required on July
1 st of each year. $500 Fiscal Year $500
Total $500
Approved at a Regular Meeting of the St. Helena City Council on May 13, 2025 by the following vote:

Mayor Dohring: __________
Agenda Item #10.3.

Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
_______________________ _______________________
Paul Jamison Dohring, Mayor City Clerk
Agenda Item #10.3.

LICENSE AGREEMENT

BETWEEN
CITY OF ST. HELENA AND
TAUZER APIARIES, INC° FOR

ACCESS TO CITY PROPERTY TO HOST BEES
(“Effective
This
Date”),
License Agreement (“Agreement”) is entered into effective January 28, 2025. by and between the City of St. Helena.a California municipal corporation with its principal place ofbusiness at 1088 College Avenue, St. Helena, CA 94574 (“City”), and Tauzer Apiarics, Inc, a California corporation with its principal place of business at 23011 County Road 103, Woodland, CA 95776 (“Licensee”). City and Licensee are sometimes individuallyreferred to as “Party” and collectively as “Parties” in this Agreement. ?EEJIALé’
A. City owns certain real property located at l Chaix Lane, St. Helena, CA 94574, AFN 030-250—018—000, (the “City Parcel”). adjacent to the City’s Wastewater Treatment Facility.

B. Licensee desires to obtain, and City desires to grant, a license from City to Licensee to access and use an approximately 12,824 sq. ft. vacant area located along a portion of the City Parcel generally located at l Chaix Lane boundary of the City Parcel depicred in Exhibit A (“License Area”), solely for the placement, maintenance,and inspection of honey bee hives. ExhibitA is attached heretoand incorporatedherein by this reference.

L. The terms of this Agreement shall govern Licensee‘suse and access to the License Area. in consideration of the mutual promises ccntained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged,the Parties agree as follows:

1. Incorporation of Recitals. The above recitals are true and correct and are incorporated into this Agreement by reference.

2. grant 9f Liceirge. City hereby grants to Licensee a license for access and entry onto the License. Area, subject to all of the terms and conditions hereof, for valuable consideration of £500.00 per year. due on July 1“ of each year. The License Area includes the 12.824 sq. ft. area of the City Parcel wrth the placement locations for the honey bee hives outlined in yellow (“designated placement locations”), as depicted in Exhibit A. 2 Term. The Term of this Agreement shall commence on the Effective Date and shall continue until terrnlnated. The Parties acknowledge and agree that the license to use granted under thrs Agreement rs revocable and termrnable pursuant to Section 12. a. yse ofthe LicenseArea The License Area shall be utilized by Licensee solely for the purpose replacing, maintaining. and inspecting honey bee hives (“Activities”). Licensee 1 83578,00000\4269Th12.3
Agenda Item #10.3.

may place between 96-120 honey bee hives, with a maximum of 120 honey bee hives, only in the designated placement locationsin the License Area. Licensee shall, at its sole cost and expense, rotate the placement of the honey bee hives throughout the year as follows: (A) the honey bee hives shall be placed on the designated placement location on the west side of the City Parcel from November to January and (B) the honey bee hives shall be placed on the designated placement location on the east side or"the designated placement location on the east side of the City Parcel from April to Detober. Licensee, at its sole cost and expense, shall maintain the License Area and repair any damage to property done by Licensee or any of its employees, agents, customers, or sublicensecs.Licensee‘sActivitiesshall not interfere with City’s use of its property. Licensee shall not park. repair, refuel. or permit to be parked, repaired, refuel any vehicle or mechanized equipment in the License Area, except for the sole exception of facilitating the Activities. Licensee shall, at its sole cosr and expense, take any appropriate action to ensure that the honey bee hives will be at least 100 feet from an occupied structure, entrance. exit, or any area where the public and/or the City’s of?cers. agents, employees and contractors may be. Any License or permission granted hereunder is none “elusive, subject to the discretion, approval and directionofthe City throughout the term and duration of the License and the City retains the authority, in accordance With this Agreement, to supervise, control, and/or terminate any Activities conducted. The City hereby designates Joseph Leach, Public ilvorks Director and City Engineer, or his designee, to act as its representative for the pezv'lomranceof this Agreement (“City 8 Representative"). Licensee shall not accept direction or orders from any person ether than the City's Representative or his designee. unless otherwise instructed by the City in writing. Licensee shall not use, and Licensee shall prohibit any of its sublrcensees from using the License Area other than for the Activities described herein. City acknowledges that the Licensee‘s hives require isolation. from other hives and agrees not to 1.:censethe City Parcel to others for the purpose orhosung or maintaining Dee hives. Licensee is fully restrionsiblefor maintaining the beenives and determining whether other bee hives or operations are on neighboring properties The City may inform Licensee or"other bee hives or operations on neighboring properties, but is not obligated to do so.

4. ‘Qgiimh‘an‘cgygrtpuliivg. Licensee shall. at its sole expense, conduct and cause to be con-ducted all activities in the License Area in compliance with all laws, regulations, codes, oxlinanecs and orders of any governmental or other regulatory entity, whether or not in the contemplation ol‘the l’arties. Licensee agrees to conduct the Activities at all times in a safe and prudent manner With full regard to the public safety and to observe all applicable regulations and requests of the Ci; and other government agencies responsible for public safety. LicenSee shall, at its sole expense. procure and maintain in force at all times during its use of the License Area any and ali licenses, permits, or approvals necessary to conduct the Aetivities.

5. RestrictionLonefse of the License Area. Licensee shall not use or permit the License Area to Q2 used in any manner which would violate any lawful access to, and use and (notation ot‘, the License Area. Licensee shall not commit any waste or permit or suffer any waste to be committed on the License Area. Licensee shall. at its sole cost and expense, maintain and preserve the natural environment in its present state. 6 Conditionof Access i‘io?i/‘tarralited;“AS l5". Notwithstanding the foregoing, City does not warrant or represent the License Area grai’rted by this Agreement is safe, healthful 7A:
i35781lllllUUV-iZb‘J‘Wil .‘.3
Agenda Item #10.3.

or suitable. Licensee acknowledges that it has inspected and accepts the License Area in its present condition as suitable for the use for which this Agreement is granted. LICENSEE’SUSE OF THE LICENSE AREA IS SOLELY AT ITS OWN RISK. LICENSEE SHALL NOT FILE ANY ACTION, CLAIM OR LAWSUIT FOR DAMAGES, RESTITUTION OR OTHER RELIEF AGAINST CITY IN CONNECTIONWITH USE OF THE LICENSE AREA. The City is not responsible for the safety or any personal injury to Licensee, its employees, agents, or sublieensees, or for the property of Licensee, its employees, agents. sublicenscesin the event of theft. damage or loss, occurring from the Activities or use ot the License Area.

LicenseellIlilaIST’r

7. 33lgasg, Licensee does hereby release and forever discharge City, its officials, ‘f?cers, employees, age;.‘;s, \olunteers, sizori'ieys. successors, and assigns from any and all manner of actions, at law or in equity, suits, debts, liens, promises, liabilities, claims, demands, damages, losses, costs, known or unknown, ?xed or contingent (collectively referred to hereinafter as “Claims’W, which Licensee now has or may hereafter have in connection with the License Area, use of the License Area or this Agreement. By releasing and.forever discharging claims, both known and unknown as provided above. Licensee expressly waives any rights under CaliforniaCivil Code section I542, which provides:
"A GENERAL RTLLA’ELEDOES NOT EXTEND TO CLAIR/IS
iitiiT HIE .,.T”iiIiH‘OR (OERRELEASING PARTY Ui’JL‘L‘SNOT i-iNO‘Jv”it. f-SLISI‘ECI'O EXIST IN HIS OR HER”FAVOR Al TILE TiME OF EXECUTINC:THE RELEASE AND THAT, IE

KNOWN BY ' '
r“) “‘3‘? PL}; V?! __VJ mFT} ,m-..t M kw m4 h...“ «4 (/7 FM as\(1‘ 7‘11 .I “—1.“! 4., :1. ’rt if; ‘77? "“3 “-1 I"E :7. in". “f; "“3 \‘7:1 —~i :1: eam4
,
”a I (‘3~4. :Jc. '23
Licensee initialsmI’l’

8. [Lagging Without in any way limiting Licensee's liability pursuant to the “Indemni?cation” section (Section II) of this Agreement. Licensee must maintain insurance in the following minimum amounts and coverages for the License Area:

A. General Liability Insurance with limits not less than $2,000,000 each occurrence Combined Single Limit for Bodily Inju‘fv and Property Damage, including coverages for Contractual Liability. Iersonal injury. Independent Contractors, Broadforin Property Damage, and Products Liability and Completed Operations; Automobile Liability Insurance with proof of coverage for $1,000,000 provided on ISO Form Number CA 00 01 covering any auto (Symbol I), or if Contractor has no owned autos, nired. (Symbol 8). anti noncwned autos (Symbol ’9),per accident for bodily injury and property damage; and Worker‘s Compensation Insurance as required by the State of Caiiiornia, with Statutory Limits. and Employer's Liability Insurance with limits of no iess than $1,600,000 per accident for bodily injury or disease. The Workers Compensation noliey shall be endorsed with a waiver ot'subroga’tion in favor of City. ‘< L":
33:; I\'_(ll).)l‘(l\£~:b€"hl7 3
Agenda Item #10.3.

B. General Liability insurance and Automobile Liability Insurance policies must provide the following:
(i) Name as Additional Insured the City of St. Helena.its officers, agents, and employees. (ii) That such policies are primary insurance to any other insurance available to the Additional lnsurcds.with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought.

C. All insuranceshall be provided under an occurrence basis.

D. Should any of iii;- required insurancebe provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit. such general annual aggregate limit shall be double the occurrence or claims limits spcei?cd above.

E. Before commencing any Acnvities under this Agreement. Licensee shall do the renewing; (a‘; furnish to City certificates of insurance. and additional insured policy endorsementswith insurers With ratings comparable to A-:Vlll or higher. that are authorized to do business in tne State of California. and that are reasonably satisfactory to City. in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement

9. Ei?éélgpus,’TQXiLmE/Llél?flil?. Licensee shall use the License Area in compliance Willi all federal, state or local errvn'oninental. nealth and/or safetyn‘elated laws, regulations, standards.permit: currently ex;sting or as amended or adopted in the ftitnre from time to time ”inch are or demure applicable to Licensee or the License Area ("Environmental Laws"). Licenseeshall not cause or permit or allow any of its agents. contractors. employees. or sublicenseesto muse or per; tit. an}, hazardousor toxic materials to be stored. generated. treated or disposed of on or about the License Area. As used herein. “hazardous and toxic materials” means any chemical.substance or material which is ntm or becomes in the future listed, defined cr regulated in any manner by any ErwironmentalLaw based upon, directly or indirectiy, its cetrimentai proge'ties or effects. i0, lrigigiiriifica?gnj. Licensee shall indemnify. defeat (with counsel approved by City). reimburse u d hold harmless ”City.its of?cers.agents. employees and contractors from and against any and ad demands. ciatrris.regal or administrativeproceedings, losses, costs, penalties, tines, liens.judgments, damages and liabilities of any kind (collectively. “losses”). arising in any manner out of: in) any injury to or death of any person or damage to or destruction of any property occurring in. on or about the License Area. or any part tnereol‘; it») any failure by Licensee. or any oi its enmioyees. agents. cusromers, or sublicensees, to faithfully observe or ncribim any of the. terms, coyenants or conditions of this Agreement; (c) the use of the License Area or the Actiiities conducted thereon by Licensee.its employees, agents, customers, or sublicensees; or ld‘t any and. all Losses arising in connection with this Agreement, This 1557.(,t’)\ltll,(l‘—llo'~)"-‘7{3.3
Agenda Item #10.3.

indemnity shall specifically exclude any injury or damage that results from the sole negligence or the intentional or willful misconductof the City. its of?cers. directors.agents, or employees. City shall notify Licensee of any asserted claim with respect to which City may be indemni?ed against hereunder and shall deliver to Licensee copies of all process and pleadings pertaining thereto. The foregoing indemnity shall include.without limitation, reasonable attorneys’ and consultants t‘ees. invesngation and all other reasonable costs and expenses incurred by the indemnified parties. Licensee‘s obligation to indemnify shall not be restricted to insurance proceeds, it'any, received by Licensee and City and their respective of?cers, agents, employees, and contractors. Licensee shall have an immediate and independent obligation to defend City from any Claim which acrualiy or potentially falls within this indemnity provisron. This indemnity shall suryivc the termination ol'tliis Agreement. ll. Mutation. Either Party may terminate this Agreement at any time Without cause 0y providing at least sixty (60') days’ written notice to the other party pursuant to Section 15?. From the care cl" termination in the notice. Licensee shall have up to thirty (30‘; days to remove the hives from the License Area and restore. at Licensee’s sole cost and expense. the License Area to its original condition. Further, the City may terminate this Agreement and the License for satiety/emergencyreasons without prior notice to Licensee. it is within the sole discretion of the City to determinen“and when safety/emergencyconcerns exist which require immediate attention, If this Agreement and the License is terminated for safety/emergency reasons. the Cit; shall take a'ipmpr‘iate, immediate acrion in the License Area. including the removal and destruction orthe honey bee hives The City shall incur no liability or obrigation upon exercising any 0 t"the termination rights listed herein. 12, C _in the event that the; Licensee Violates any provisron ot‘ this Agreement. Licensee shall immediately niiti‘ry City pursuant to Section 15. Licensee shall, at its so“: cost and expend cure all deficiencies within seven (7) days from the date of discoverpg the t1:t‘icieneies. City shall take appropriate action to ensure that Licensee has cured all de?ciencies and is in compliance with the Agreement. if City discovers that Licensee is not in compliance after Licensee has taken action to cure all deiicrenciCs.City shall immediately terminate this Agreement and Licensee siiall remove the honey bee hives from the License Area and restore the cicense Area to its origina; condition pursuant to Section l2. Licensee shall not have the ability to cure it the deficiencies are round to constitute safety emergency concerns; in which case.the safety/emergene) pr'oyrsions in Section 12’,shall control

13. fgllgsspwryulgggrgsijafges. Licensee recognizes and understands that this Agreement may create a possessory interest subject to property taxation and that Licensee may oe sunject to the payment or property taxes levied on such interest under applicable law. Licensee agrees: tr pay taxes ol‘aiiy ltind.including possessory interest taxes. il‘any, that may be lawfully as‘esser on Licensee‘s interest under this Agreement or use of the License Area c-Tiursnant hereto and to pay any other taxes. excisest l‘lC‘S‘l'lSCS“ permit charges or assessments based on Licensee’s usage ot‘thc License Area that may be imposed upon Licensee by applicable law.
l4. \
.5. Except as otherwise provided herein. any notices given under this .1111‘C‘”"r'1'l€i’i'£shall oe addressed as follows:
gi?ik‘x“ Jliliilli'i—lltib—ni,:

Agenda Item #10.3.

ClTY:

City of St. Helena
l088 College Avenue
St. Helena, CA 94574
Attn: Anil Comelo, City Manager
LICENSEE:

Tau’zer Apiaries. Inc.
23011 County Road 103
Vtoodland, CA 95776
Attn: Trevor lauzer, Owner
Notice shall be deemed made (a) upon the date when it is deposited with the US. Post Of?ce, if sent by ?rst-class or certified mail. or (b) upon the date personal delivery is made.

15. Authority to EnterAgreement. Each Party warrants that the individualswho have signed this Agreement have the legal power right, and authority to enter into this Agreement so as to bind each respecuveParty to perform the conditions contemplated herein. l6. ?gyet‘abilitv. If any portion of this Agreement is declaredby a court of competent jurisdiction to be invalid or tanen?srceabte.the remaining provisions of this Agreement shall continue 111full force and effect, l7. _/—\ttorne_ysa FeesandCosts. lf any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute. breach, default, or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing Party shall be entitled to recover reasonable attorneys' fees and other costs incurred in ihat action or proceeding, in addition to any other relief to which it may be entitled. :5. §J§Q§flj§~5__l.;§_‘?_grlgl_;\{§_?_g?. This Agreement shall be construed in accordance. 'w 1th and governed by the laws ot‘ the State ol‘California. Any lawsuit brought to enforce this Agreement snail be brought in the appropriate court in l‘vapaCounty, State of California.

19. Wr?yer No waiver of any provision of this Agreement shall be deemed or shall constitute a waiter 01'any other pmvzsion. whether or not similar, nor shall any waiver constitute a continuing wait er. l‘von niver shall be deemed a waiver or ninding unless executed in writing by the.Party making the waiver.

20. lipase Ara'r‘e,en_ieiitThis Agreement contains the entire agreement of the Parties relative to the . wee; mutter iiL‘l‘Ciiland supersedes any prior or written statements or agreements between the ""aitlcs Ho supplement. modi?cation. or amendment of this Agreement shall be. hurtling unless executed in writing by both Parties. "wants, incensee shall not 'ranst'er or assign. voluntarily, involuntarily. ,tiy. Licensees interest under this Agreei‘nent. This Agreement is personal to onectiy or indirt (”O
\‘3I7Rtlthtl0HZ?Q76 12.3
Agenda Item #10.3.

Licensee and shall not be assigned by Licensee without prior written consent by City, and any attempt to assign this Agreement by Licensee Without City’s consent shall be void. City may assign this Agreement to a successor owner. Notwithstandingthe foregoing. each and every term and condition of this Agreement shall be binding on and shall inure to the bene?t of the successorsand assigns ot‘botli Parties.

22. ggvaligiiy. The illegality of any provision of this Agreement shall not affect the reniauider orthis Agreement. 23‘ {nggrgqggrgr This Agreement may be signed in counterparts. each of which shall constitute an original and which collectively shall constitute one instrument. ,.‘u. Qatiogg. The captions of the various articles and paragraphs of this Agreement are for the convenience and ease of reference only. and do not de?ne. limit, augment, or describe the scope. content. intent ol this Agreei‘ncnt or of any part or parts of this Agreement.

26. ggigrttgion. in all cases. the language in all parts of this Agreement shall be construed Simpi; according to its fair meaning and not strietly tor or against any Party. it being agreed that the Parties or their agents have all participated in the preparation of this Agreement. lN WlTNESS WHEREQRthe undersigned have executed this Agreement as of the date first written abet:

Cl"?! 0? ST. IllELENA TAUZER APEAREES.ENC.
31v'I--_-_a_-_“ ,_ BYI.TAAeyT‘me_ _- Anil Comelo. L'ity Manager Trevor Tauzer. Owner Approved as to Form:

By:

Ethan Walsh. City Attorney
83578.l)l)0(l(l‘.42b07b12.3
Agenda Item #10.3.

Exhibit A
License Area
The City Parcel is identi?ed as APN 030—250-018—000. The Lice placement locations for the honey bee hives are below.
83' : : .441».
nse Area and the designated
Agenda Item #10.3.

83578.01)OU()\43697613.3
Agenda Item #10.3.

License Agreement Between
The City of St. Helena and
Tauzer Apiaries, Inc.

Access Agreement for Honey Bee Hive Placement at 1 Chaix Lane May 13, 2025
Agenda Item #10.3.

Agreement
Overview
• Parties Involved: Tauzer Apiaries,
Inc. & City of St. Helena
• Location: 1 Chaix Lane, St. Helena
• Purpose: Allows Tauzer Apiaries to
place and maintain honey bee
hives on City property
• Area Size: 12,824 square feet (see
Exhibit A for details)
Agenda Item #10.3.

Benefits of the Agreement
• Productive Use of Vacant Property: The area
is utilized for sustainable agriculture
• Environmental Benefits: Enhances
pollination and supports local ecosystems
• Supports Sustainable Practices:

Encourages beekeeping and local honey
production
Agenda Item #10.3.

Terms of the
Agreement
• Access Rights: Licensee may
place, maintain, and inspect
honey bee hives
• Hive Placement: Designated
locations marked in yellow on
Exhibit A
• Restrictions: Area to be used
exclusively for beekeeping
activities
Agenda Item #10.3.

Financial Consideration
• Annual Fee: $500.00 per year
• Payment Due Date: July 1st of each year
• Purpose of Fee: Covers property use, maintenance, and oversight Agenda Item #10.3.

Terms and Renewal
• Effective Date: January 28, 2025
• Duration: Annual agreement, subject to renewal or termination • Renewal Terms: As outlined in the license agreement
Agenda Item #10.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: May 13, 2025
FROM: Lesley Milton, Deputy City Manager
SUBJECT: Adopt a Resolution authorizing 1) Amendment No. 1 to the SH Contract 2025-005 existing Public Works Professional Services Agreement with Client First, a technology
consulting LLC, to increase the contract amount by
$60,000 for a total not-to-exceed amount of $75,840, and 2) Amendment No. 3 to SH contract 2023-28 the existing
Community Development Professional Services
Agreement with Client First, LLC, to increase the contract amount by $40,000 for a total not-to-exceed amount of
$166,700 for additional services and support related to the integration and implementation of Central
Square/eTRAKiT online permitting software.

RECOMMENDED
ACTION:

Authorize:
1) Amendment No. 1 to the existing Professional Services Agreement 2025-005 with Client First to increase the
contract amount by $60,000, for a total not-to-exceed
amount of $75,840, for additional services related to the integration and implementation of Public Works permitting into the new Central Square online permitting software. 2) Amendment No. 3 to the existing Professional Services Agreement 2023-28 with Client First to increase the
contract amount by $40,000, for a total not-to-exceed
amount of $166,700, for additional services related to the integration and implementation of Community
Development permitting into the new Central Square
online permitting software.

PREVIOUS COUNCIL
ACTION:
 March 14, 2024 the City Council authorized the
purchase of Central Square Software (eTRAKiT) for
online permitting for the Community Development
and Public Works departments.
 St. Helena Contract 2023-28 - Community
Development
o On April 18, 2023, The City of St. Helena and
Client First Technologies entered into an
agreement to provide support to the
Community Development Department with
negotiating the technical software needs and
contract for the TRAKiT software upgrade
Agenda Item #10.4.

with Central Square Technologies for $5,700.
o March 12, 2024, Council authorized PSA
Amendment #1 for an additional $50,000 to
continue utilizing Client First Technologies to
provide Central Square migration project
management and assisting with project
milestones.
o November 12, 2024 Council Authorized PSA
Amendment #2 for an additional $70,000.
 St. Helena Contract 2025-05 - Public Works
o On July 18, 2025, The City of St. Helena and
Client First Technologies entered into an
agreement to provide support to thePublic
Works Department with negotiating the
technical software needs and contract for the
eTRAKiT software upgrade with Central
Square Technologies for $15,840.

Client First - Community Development
Date Approved Agreement # Contract Value
18-Apr-23 2023-28 $ 6,700.00
12-Mar-24 Amendment #1 $ 50,000.00
12-Nov-24 Amendment #2 $ 70,000.00
7-Apr-25 Amendment #3
(Proposed) $ 40,000.00
$ 166,700.00
Client First - Public Works
Date Approved Agreement # Contract Value
18-Jul-24 2025-005 $ 15,840.00
22-Apr-25 Amendment #1
(Proposed) $ 60,000.00
$ 75,840.00

STATEMENT OF THE
PURPOSE:

To authorize additional services related to the
implementation of the purchased Central Square Software for online permitting to include 1) Amendment No. 1 to SH Contract 2025-005 for configuration of Public Works
Permitting into Permits Plus Software; and 2) Amendment No. 3 to Contract 2023-28 for configuration support of
Community Development eTRAKIT software.

FINANCIAL IMPACT: Public Works: Funding for this amendment, totaling $60,000, will be allocated through budget savings within the Fiscal Year 2024-2025 budget within the Public Works Administration operating budget (subscription services).

Community Development: Funding for this amendment
Agenda Item #10.4.

requesting and additional $40,000 and totaling $166,700 will also be allocated in Fiscal Year 2024-2025 budget
through budget savings within the Public Works
Administration operating budget (i.e. funded via General Fund revenues).

Both of these contracts are time and materials contracts and include a not to exceed amount.

BACKGROUND:

One major tenant of the City's excellence in customer service initiative was to find ways to work smarter and not harder. In many instances, this required the acquisition of technology for better record management, customer service and digital access.

The City Council previously authorized the purchase of an online permitting software called Central Square, intended to be used jointly by Community Development and Public Works. The adoption of this online permitting system offers numerous benefits, including streamlined permitting processes, enhanced accessibility for residents and businesses, improved internal workflow efficiencies, reduced processing times, and increased transparency.

In addition to the software authorization, the Community Development Department and Public Works each contracted with a firm, Client First, who assists with configuration of the software which includes form development, file structures, process workflows and automated notifications, as staff do not have the technical knowledge or the capacity for this level of configuration.

DISCUSSION:

Public Works
The Public Works Department initially entered into a Professional Services Agreement with Client First for $15,840 to assist with integrating encroachment permits only. As the implementation has progressed, and proven successful, the Public Works department would like to incorporate more permits into the system to improve customer service. The configuration assistance is necessary to ensure full functionality, compliance, and user accessibility within the new software, as it's quite technical in nature and staff do not currently have adequate capacity to learn the coding and system configuration requirements and maintain the current level of service to the public.

The expanded scope of work includes:
 Additional software customization and integration tasks for 12 additional permits  Enhanced user interface development
 Expanded staff training and documentation
 Post-implementation support
Agenda Item #10.4.

The amendment amount of $60,000 will bring the total contract amount to $75,840, thus requiring City Council approval. The Public Works Department has reviewed the expanded scope and determined it to be necessary for successful project completion, which is expected by December 2025.

Community Development
In March 2024, the City began the online permit software implementation transition with provider Central Square Technologies. Concurrently, the City began utilizing Client First Technologies to help the Community Development staff with the time intensive process to complete the data migration, testing and training before going live. Staff has made substantial progress with the data migration and created online forms in preparation for going "paperless". The "go-live" date where customers would be able to apply for a building permit online and also complete payment online is anticipated to be early Summer 2025. This PSA amendment is necessary in order to accomplish the following (please also refer to the scope of services attached to the PSA amendment):

1. To maintain a well-configured software system and provide support to the public, an agency should have a designated business analyst who understands City processes and knows how to best configure and maintain the software system being used.

2. Client First acts as a Business Analyst on demand for the ComDev system to assist with things like:
a. User right adjustments
b. Fee schedule updates
c. Troubleshooting of issues
d. Configuration adjustments and improvements
e. Process improvement
f. Re-trainings
g. New staff onboarding training
h. Report adjustments and new creation
i. Printed document adjustments and new creation

3. Client First services supplement City staff’s software knowledge and lack of time to maintain and improve a land management system like ComDev.

4. Client First services allow City staff to maintain a high use of the software system.

It is important to note that the support services provided by the vendor Central Square pertain to software bugs. The software vendor does not offer to provide City specific assistance. The City aspires to maintain a high level of customer service during and post the Go Live transition, and this contract is based on time and materials that will only be expended should staff find that there are some additional modifications needed to our configurations to ensure maximum utilization and efficiency.

Alternative: The City Council could choose not to approve this contract amendment. If the amendment is not approved, the impact will be that some permits will be processed digitally, while others would still be required to be submitted physically, which could be confusing to the customer. Staff would then need to manually enter the data into the Agenda Item #10.4.

system, significantly reducing efficiencies and increasing processing times. This strategy would result in initial cost savings but incur higher costs over time due to less efficient operations. Alternately, the Council could consider approval of this contract at a future date for incorporation into the system.

ENVIRONMENTAL REVIEW: Not a CEQA project.

GOAL:

Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution - STH Contract FY2025 - Client First Amendments (003) STH Contract FY2025-005 - Public Works Track It Community Development Configuration
SH Contract 2025-005-01A Client First - Public Works
STH Contract FY2023-028 ClientFirst Technology Consulting 04-18-2023 STH Contract FY2023-028-01A - Client First Technologies - Amendment 1 STH Contract FY2023-028-02A Client First Second Amendment 11-12-2024 STH Contract FY2023-028-03A- Client First Community Development Agenda Item #10.4.

CITY OF ST. HELENA
RESOLUTION NO 2025-
Authorizing 1) Amendment No. 1 to the SH Contract 2025-005 existing Public Works Professional Services Agreement with Client First, a technology consulting LLC, to increase the contract amount by $60,000 for a total not-to-exceed amount of $75,840, and 2) Amendment No. 3 to SH contract 2023-28 the existing Community Development Professional Services Agreement with Client First, LLC, to increase the contract amount by $40,000 for a total not-to-exceed amount of $166,700 for additional services and support related to the integration and implementation of Central Square/eTRAKiT online permitting software.

RECITALS
A. On April 18, 2023, The City of St. Helena and Client First Technologies entered into an agreement 2023-028 to provide support to the Community Development Department with negotiating the technical software needs and contract for the TRAKiT software upgrade with Central Square Technologies; and
B. Following the completion of that scope of work, on March 12, 2024, the City entered into PSA Amendment #1 to continue utilizing Client First Technologies to provide Central Square migration project management and assisting with project milestones; and C. The City entered into PSA Amendment #2 on November 12, 2024 and significant progress was made with creating online applications and custom configurations. As the City prepares to “go live” however there remains additional system administration assistance needed with support to the City related to resolving issues post go-live in early summer 2025 to maintain customer service expectations; D. The City of St. Helena and Client First Technologies now desire to amend the Agreement 2023-028 for services for the Community Development Department an additional $40,000 for a total amount not-to-exceed $166,700.

E. On July 18, 2025, The City and Client First Technologies entered into an agreement 2025-005 to provide support to the Public Works Department with negotiating the technical software needs and contract for the TRAKiT software upgrade with Central Square Technologies for $15,840.

F. The City and Client First Technologies now desire to amend the Agreement 2025-005 for an additional $60,000 for a total amount not-to-exceed $75,840.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute Amendment No. 3 to STH Contract: FY2023- 028 in the amount of $40,000 with Client First Technologies for a total contract amount not-to-exceed $166,700.

Agenda Item #10.4.

2. Authorizes the City Manager to execute Amendment No. 1 to STH Contract: FY2025- 005 in the amount of $60,000 with Client First Technologies for a total contract amount not-to-exceed $75,840.

3. These funds will be allocated from Fiscal Year 2024/2025 from Public Works Administration operating budget.

Approved at a Regular Meeting of the St. Helena City Council on April 13, 2025 by the following vote:

Mayor Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Erika Opp, Administrative Analyst Agenda Item #10.4.

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AMENDMENT NO. 1
FOR PROFESSIONAL SERVICES AGREEMENT WITH CLIENT FIRST TECHNOLOGIES; STH CONTRACT NO: 2023-28 PERTAINING TO CONTINUATION OF MIGRATION IMPLEMENTATION

SERVICES TO CITY DURING CENTRAL SQUARE SOFTWARE UPGRADE TRANISTION FOR AN ADDITIONAL $60,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $75,840 This first Amendment to Professional Services Agreement with Client First Technologies STH Contract: FY 2025-005 dated July 18, 2025 ("Agreement") is made as of this ____ day of _______, 2025 by and between the City of St. Helena and Client First Technologies, Inc.

RECITALS
A. On July 18, 2025, The City of St. Helena and Client First Technologies entered into an agreement to provide support to the Public Works Department with negotiating the technical software needs and contract for the TRAKiT software75,840 upgrade with Central Square Technologies for $15,840
B. The City of St. Helena and Client First Technologies now desire to amend the Agreement for an additional 60,000 to complete the additional scope of work described in Exhibit A for a total amount not to exceed $75,845.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4.A. The total compensation that may be paid under the Agreement as set forth in Section 4.A is hereby amended to an amount that shall not exceed $75,840

2. Scope of Services. The Scope of Services as set forth in the Agreement is hereby amended to include the additional scope of work attached hereto and

3. All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Agenda Item #10.4.

CLIENT FIRST TECHNOLOGIES
Signatures of Authorized Persons:

By:

Print Name:

Title:

CITY OF ST HELANA
A Municipal Corporation
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:

Ethan Walsh, City Attorney
Erika Opp
Acting City Clerk
Agenda Item #10.4.

Optimal Technology Guidance
Proposal for
Land Management System
Assistance
March 10, 2025
Client Locations
Coast-to-Coast
Practice Locations
California
Illinois
North Carolina
Texas
800.806.3080
www.clientfirstcg.com
Agenda Item #10.4.

OPTIMAL TECHNOLOGY GUIDANCE
California • Illinois • North Carolina • Texas • 800.806.3080 • Fax 888.478.0495 2 | 19
March 10, 2025
Mr. Joseph Leach
Public Works Director
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
RE: Proposal for Land Management System Assistance
Dear Mr. Leach:

ClientFirst appreciates the opportunity to present our proposal to the City of St. Helena. Our consultants have decades of experience providing these services to agencies throughout the United States. Key qualifications include:

TRAKiT Experience – Although ClientFirst works with numerous agencies with different types of Land Management systems, the project team assigned to this engagement also has combined experience with over 150 Land Management application projects, over 80 of which are, or were, specifically TRAKiT.

Local Government ONLY Focus – ClientFirst Technology Consulting specializes in helping local government agencies evaluate and implement enterprise software solutions, including business process requirements, fostering buy-in and consensus across the organization, and providing the best value proposition.

Expertise and Experience – ClientFirst has worked with hundreds of local governments throughout the United States.

Why ClientFirst is the Best Choice
• We pride ourselves on our ability to listen and communicate, affecting positive change at all personnel levels.
• We truly put our client's needs first. You are not just another project to us. • Our partners are hands-on and do not just provide high-level oversight or project management assistance.
• We not only follow best practices but also educate staff at all levels on best practices in a manner that helps them understand the relevance to their organization and their role within the project.
• We seek to partner with our clients as integrated subject-matter experts and advisors. • We work to help transform your organization, transfer knowledge, manage change, and ingrain best practices into your processes.

For any questions, contact me at 951.739.7989 or via email at [email protected] for additional information. We look forward to the opportunity of serving the City of St. Helena as one of our many satisfied clients.

Sincerely,
David W. Krout, CPA (inactive)
Partner
Management Consulting Practice Leader
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
3 | 19
Table of Contents
BACKGROUND AND SCOPE............................................................4 Background and Objectives.................................................................................... 4 Scope of Work ........................................................................................................ 4 COST DATA..................................................................................6 Fee Summary ......................................................................................................... 6 Scope Changes and Management ......................................................................... 6 Additional Services/Purchases by Other Seeking Public Agencies ........................ 6 TRAKIT/COMDEV EXPERIENCE ....................................................7 Relevant Experience............................................................................................... 7 Primary Tasks Experience...................................................................................... 8 PROJECT ORGANIZATION AND STAFFING .....................................10 Key Personnel ...................................................................................................... 11 RELATED EXPERIENCE................................................................12 FIRM INFORMATION.....................................................................13 Enterprise Applications Consulting Practice Profile .............................................. 13 Consultants' Collective Experience....................................................................... 14 KEY PERSONNEL ........................................................................15 Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
4 | 19
Background and Scope
Background and Objectives
The City of St. Helena went live with the CentralSquare software Community Development (or ComDev, formerly known as TRAKIT) in January 2025. ClientFirst assisted the City with the contract negotiation, migration, and re-configuration of that system. ClientFirst is working with the Community Development and Public Works departments to further configure ComDev for online applications, only payments, and online inspection scheduling. Most agencies that switch to online applications require assistance to maintain and continuously improve their system configuration and streamline processes.

Once these new online features go live and the public begins submittals through the online portal, the City will need assistance finetuning configuration, resolving any issues that may arise, and continuously reviewing and updating the newly defined workflow processes. To provide the best public experience, City leads will need a third-party resource to aid in swift issue-resolution efforts.

The City has limited in-house subject-matter expertise and resources to support this enterprise application system's full use fully. And is, therefore, seeking a third-party land management support specialist with extensive ComDev experience to assist the City.

City ComDev-related assistance needed includes, but is not limited to:
• TRAKIT/Community development
configuration improvements
• eTRAKIT configuration improvements
• Workflow analysis and reengineering
• Training
• Report development
• Setup and Configuration
• Integrations Issue Resolution
Scope of Work
The ComDev systems assistance for the City of St. Helena will be managed and completed by Tatjana Meser, Cyndi Hoxie, and Michael Truncale. Their extensive TRAKiT/ComDev configuration, training, data conversion, integrations, and project management experience will best assist the City with system administration needs. If necessary, They will be assisted by other subject-matter experts, including database and technical support consultants. ClientFirst partners will provide quality assurance and oversight as needed.

System Change Needs Assessment
ClientFirst will work with the City departments to identify their specific needs and gaps in the system configuration, integrations, and other issues. Establishing a list of open issues will allow the City and ClientFirst to prioritize issues and map out a path to resolution, establish timelines, and set expectations with each department.

Business Analysis and ComDev Improvements
ClientFirst will work closely with the Functional Leads to review and identify any business process or ComDev configuration gaps. Based on the assessment findings, ClientFirst will recommend and can assist with ComDev and eTRAKiT improvements by utilizing new functionality to streamline the business process for the public and City staff.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
5 | 19
Integrations
Reviewing the current state of all integrations with City teams will allow ClientFirst to identify testing steps the City needs to take to validate each integration during the migration. These testing steps will be recorded and used as a testing script by the Functional Leads. ClientFirst can also assist with testing each integration and documenting any errors or incorrect system behavior.

Reports and Forms
ClientFirst, with the assistance of the Functional Leads, will review the existing and missing forms, correspondences, letters, and reports the City utilizes. This will lead to a clear list of documents that must be updated or created. ClientFirst will also assess each form, correspondence, letter, and report to determine if a merge document or SSRS form/report needs to be created and work with the Functional Leads to determine how to deliver the form, correspondence, letter, or report in the Merge Document or SSRS format.

System Administration Assistance
The ClientFirst ComDev assistance and system changes include, but are not limited to:
• Configuration updates (adding a status, adding a subtype, adjusting automatic fees, adjusting allowable fees, etc.)
• Fee schedule adjustments
• Quality assurance of configuration changes across all departments • User issues troubleshooting and resolution
• Staff training (on-site or remote)
• New reports, letters, scripting, and testing
• Existing reports/letters modifications/adjustments
• Existing reports/letters issue research and fixes
• User rights adjustments (per City ComDev Administrator instruction) • Adding new users (per City ComDev Administrator instruction) • Configuration updates to utilize new functionality
• Process re-definition and/or process translation into ComDev configuration Most training will be provided remotely (on-site training, considering COVID protocols, can be provided if necessary). Remote training will be conducted via the use of Teams. Agency training attendees must have access to PCs and PC or phone headsets. Agency training attendees must also be set up with a login to the ComDev Production and Test instances by the Agency ComDev Administrator (or ClientFirst). ClientFirst will share their screen during the training and conduct a walk-through of the application and process. Agency training participants can follow along on their machines and share their screens with the other training participants and ClientFirst if questions arise.

We will provide application consulting assistance but do not replace the software vendor's technical support or the Agency's ComDev administration role (optional). Our consultants work with multiple agencies on various similar types of projects, and most activities for this project will be planned and scheduled. Should the City need assistance more urgently, you will have our assigned consultants' cell phones, and our office can also transfer you directly to their cell phones if they are not in the office. They will contact you back as soon as possible, usually the same day. However, our policy is to respond to the client within 24 hours, even for non-urgent matters. Our normal business hours are from 8:00 am to 5:00 pm PST.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
6 | 19
Cost Data
Fee Summary
Our professional fees are based on the scope and approach outlined in this proposal, plus travel-related expenses, if necessary. Our standard billing rates for these types of services are dependent on the levels and skill sets of the consultant(s) assigned to specific aspects of the project. This project will logistically span many months. The consulting fees based on this agreement shall not exceed $60,000 across Fiscal Years 25/26 and 26/27 without City approval and written authorization.

Fiscal Year Summary
Time-and-Materials
Fiscal Year Amount
2025/2026 $ 30,000
2026/2027 $ 30,000
Summary Rates
Time-and-Materials or Optional Tasks
Consultant Level Hourly Rate
Project & Quality Assurance Director $ 225
Applications Consultant/ Project Manager $ 210
Scope Changes and Management
Alternative scope changes and fee adjustments are possible and depend on specific project needs, staff resources, and capabilities. Minor changes to the scope and methodology stated above will not result in a change in our fees.

If the nature or scope of our work should change significantly during the project, we will discuss such matters and their effect on our fees and obtain written approval before proceeding.

Additional Services/Purchases by Other Seeking Public Agencies ClientFirst acknowledges that other public agencies may seek to "piggyback" under the same terms and conditions of a resulting similar services contract and/or purchases being offered in this contract or proposal. ClientFirst can agree or disagree to allow contract piggybacks on a case-by-case basis. ClientFirst agrees to extend the same pricing, terms, and conditions as stated in this contract or proposal to each political entity, special district, and related non-profit.

It is understood that other entities shall make purchases in their name, make payments, and be liable directly to ClientFirst. The agency shall not be involved or responsible to ClientFirst for other entities' purchases.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
7 | 19
TRAKiT/ComDev Experience
Relevant Experience
The project team assigned to this engagement has combined experience with over 100 Land Management application projects, over 80 of which were, specifically, TRAKiT/ComDev. Our ComDev experience includes:
• Process Reviews and Workflow
Improvements
• Functionality Requirements Definition
• Contract Negotiations
• Hands-on Implementation
• User Training
• Data Conversion Assistance
• Project Management
• Systems Maintenance
• System Updates and Modifications
• Integrations Assistance
• Database Updates
Our specific ComDev module and functionality experience includes, but is not limited to:
• Land Management
• Permitting
• Projects and Planning
• Code Compliance
• CRM
• Entity
• Licensing
• TimeTRAK
• Reports
• Workspace
• eTRAKiT
• iTRAKiT/Mobiles
• GIS Integration
• Electronic Plan Review Process and
Integrations
• Online payment integrations
• At the Counter Credit Card Integrations
Experience with Local Governments – Our Team's experience working with local governments in California and across the country has provided our staff with the subject-matter expertise to quickly understand operational demands and opportunities and equate them to beneficial recommendations and improvements.

Locally Based – Our California-based operations can react quickly to on-site project demands.

Stable, Strong, and Growing – We are a financially stable and profitable firm that has been serving local governments for over 20 years. We continue growing in both the addition of personnel and the expansion of new office locations.

Quality of Experience of Our Consultants – Our Project Support Team for this project comprises consultants with a collective experience of over 100 years in IT consulting and software administration. The leaders and founders of our company come from IT consulting and management experience at a Top-Five national accounting and consulting firm.

Commitment to the Project –ClientFirst has the expertise and commitment to provide excellent ComDev application and database-related services to the City of St. Helena. Our team of consultants all have extensive backgrounds with ComDev and similar Land Management products, including scripting, data extracts, reporting, customization, workflow improvements, and implementation of new modules and software version migrations.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
8 | 19
Primary Tasks Experience
Business Process Analysis
The ClientFirst team has a collective 20 years of experience with business process reviews, assessment, analysis, and the documentation of configuration requirements.

Improvements
The assessment of existing configurations, processes, integrations, contracts, and other components of implementations and software, as well as improvement recommendations, is a service that ClientFirst SMEs have offered for over 20 years.

Integrations
ClientFirst has assisted many agencies with custom and standard integration with ComDev and other software solutions. Requirements gathering, review, and specification processes are key in implementing integrations, specifically for custom integrations.

Data Conversion
The ClientFirst team data conversion experience includes writing data conversion script(s), data mapping and analysis, data testing and validation, and data conversion testing training sessions with the project team. ClientFirst can also assist the project team in identifying and documenting any data conversion issues to ensure the resolution of the problems. The ClientFirst team has completed data conversion and data imports from different types of sources (Access, SQL, CSV, Excel, AS400) into various formats for conversions or interfaces.

Reports and Forms
ClientFirst has assisted many agencies with reviewing and classifying forms, correspondences, notices, letters, and permits/business certificates to determine if a merge document or custom SSRS form or report is the best solution. ClientFirst also has extensive experience creating specifications for custom forms and reports and scripting SSRS forms and reports for clients.

The ClientFirst team has experience creating and modifying many report styles, ranging from simple data lists to managerial data summary reports to visual data representation via graphs and charts. We have provided the following types of report services:
• Meetings with stakeholders
• Discussions regarding the stakeholders' reporting need • Advise and guide stakeholders through data and reporting capabilities • Document report specifications and layouts
• Report scripting and follow-up communications
• Report delivery and review/training with stakeholders • Any additional report modifications based on stakeholders' feedback Testing
The ClientFirst team has assisted with and conducted testing of the ComDev software and integrations to the ComDev software. The team also has extensive experience in test planning and oversight. Hands-on assistance with testing can also be provided if needed by the City.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
9 | 19
Training
The ClientFirst team members have participated in and led power-user and end-user training for over 40 agencies across all ComDev modules. Training for data conversion and integration testing is also an area of expertise.

Ability to Work with Multiple Groups
The ClientFirst approach to reviewing ongoing implementations and project assessments is allencompassing of the departments that are stakeholders of the software being implemented.

Working with all stakeholders across all departments is the key to a successful project and GoLive.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
10 | 19
Project Organization and Staffing
ClientFirst's primary consultants are employees, not subcontractors, and will be available throughout the project to maintain continuity. Full resumes for each key personnel can be found in the Key Personnel section.

Project & Quality Assurance Director – Tatjana Meser
The Project & Quality Assurance Director assures the support services delivered by ClientFirst's assigned support team meet our standards. This role is performed by a ClientFirst Director and/or Partner due to the need for executive-level experience in delivering our services. This person also directs the ClientFirst project team consultants assigned to the project.

Lead Applications Consultant – Cyndi Hoxie
The Lead Applications Consultant oversees the day-to-day City requests and activities and management of the deliverables. This person is the primary day-to-day contact for the client.

Application Consultant – Michael Truncale
ClientFirst assigns two or more Application Consultants to every project for continuity and backup. These consultants perform the business analysis and necessary tasks to provide the deliverables defined in the project scope. The ClientFirst Project Director directs these consultants described above.

Project irector

Project Manager

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
11 | 19
Key Personnel
Tatjana Meser – Director, Enterprise Applications Consulting Project Role: Project Director/Quality Assurance
Tatjana has over 14 years of experience with local government agency software systems and implementations. Her in-depth experience with TRAKiT/ComDev software configuration, business analysis, and user needs assessment allows Tatjana to successfully configure new modules, oversee software migrations script reports, and implement customized scripts/integrations, as well as provide TRAKiT support and maintenance. In addition, her portfolio includes assessment, planning, implementations, configuration, integration, upgrades, customizations, testing, and documentation. Tatjana has experience with over 30 different agencies utilizing TRAKiT.

Cyndi Hoxie – Management Consultant, Enterprise Applications Consulting Project Role: Lead Applications Consultant
Cyndi Hoxie has over 30 years of Public Sector experience, including 15 years with municipal government in Building and Code Enforcement. Cyndi has spent over 19 years assisting agencies with land management enterprise application systems, including project management, conversion, interfaces, workflow analysis, and systems configuration. Cyndi also has experience with dozens of other agencies utilizing the TRAKiT and ComDev systems.

Michael Truncale – Management Consultant, Enterprise Applications Consulting Project Role: Applications Consultant
Michael has over 18 years of experience with local government agency software systems and implementations. His in-depth experience with software configuration, business analysis, and user needs assessment for over 50 TRAKiT/ComDev implementations allows Michael to successfully configure new modules, oversee software migrations, develop testing and go-live plans, script reports, and implement customized scripts/integrations, as well as provide TRAKiT/ComDev support and maintenance. In addition, Michael currently provides ongoing TRAKiT/ComDev systems administration assistance to two agencies.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
12 | 19
Related Experience
City of Piedmont
120 Vista Avenue, Piedmont, CA 94611
Kevin Jackson, Planning & Building Director 510.420.3039 [email protected]
City of Pinole
2131 Pear Street, Pinole, CA 94564
Lilly Whalen, Community Development Director 510.724.9832 [email protected]
Butte County
25 County Center Drive, Oroville, CA 95965
Patrick Miner, Senior Information Systems Analyst 530.552.3669 [email protected]
City of San Clemente
100 Avenida Presidio, San Clemente, CA 92672
Brian Brower, Information Technology Manager 949.283.3721 [email protected]
City of Chico
411 Main Street, Chico, CA 95928
Dale Fletcher, CDD Deputy Director and Chief Building Official 530.638.6560 [email protected]
City of Larkspur
400 Magnolia Avenue, Larkspur, CA 94939
Elise Semonian, Community Development Director 415.927.6713 [email protected]
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
13 | 19
Community Development Consulting
Firm Information
Enterprise Applications Consulting Practice Profile
ClientFirst's enterprise applications consulting team has conducted these specific assessments, process reviews,
procurements, and implementation assistance for over 20 years.

ClientFirst leverages this experience to the client's advantage through a unique approach to software selection, which
considers the vendor's perspective while working with clients to navigate the complexities of software assessment,
selection, contract negotiation, and implementation.

We identify an organization's strategy, organizational, application, and functional requirements—specific to the client's business processes—to determine which solutions best fit the customer and vendor. Our clients appreciate the honesty and diligence with which we conduct our projects, and many clients continue relying on our services after their first project with us.

The level of risk and the probability of achieving a successful implementation are directly related to the amount of proper due diligence employed. At ClientFirst, we take every possible step to decrease this risk level through best practices.

Because of the level of due diligence that we require, software vendors welcome the opportunity to respond to our RFP documents. This allows your organization to find the best functionality fit by evaluating an adequate number of qualified vendor responses.

Enterprise Applications Consulting
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
14 | 19
Consultants' Collective Experience
We understand that the experience of the individual consultants is a significant factor in hiring a firm to conduct the project on your behalf. Our consultants have extensive public-sector experience in their respective careers, including projects with the following agencies:

California
City of Albany
City of Azusa
City of Benicia
City of Big Bear Lake
City of Brentwood
City of Brisbane
City of Burbank
City of Calabasas
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cerritos
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Dana Point
City of Downey
City of Dublin
City of Emeryville
City of Fairfield
City of Foster City
City of Fountain Valley
City of Glendale
City of Glendora
City of Healdsburg
City of Hemet
City of La Habra
City of La Mesa
City of La Puente
City of Laguna Niguel
City of Larkspur
City of Lathrop
City of Lomita
City of Menlo Park
City of Mission Viejo
City of Montclair
City of Moreno Valley
City of Mountain View
City of Murrieta
City of Newark
City of Norco
City of Novato
City of Pacific Grove
City of Pacifica
City of Palm Desert
City of Palmdale
City of Patterson
City of Petaluma
City of Piedmont
City of Pinole
City of Pismo Beach
City of Port Hueneme
City of Rancho Cucamonga
City of Rancho Mirage
City of Redlands
City of Rialto
City of Rohnert Park
City of Sacramento
City of Salinas
City of San Bernardino
City of San Clemente
City of San Gabriel
City of San Jacinto
City of San Leandro
City of San Pablo
City of San Rafael
City of Seal Beach
City of Sierra Madre
City of Simi Valley
City of South Gate
City of South Pasadena
City of South San Francisco
City of St. Helena
City of Sunnyvale
City of Temecula
City of Tracy
City of Tulare
City of Tustin
City of Upland
City of Vacaville
City of West Covina
City of West Sacramento
City of Whittier
Town of Danville
Town of Hillsborough
Town of San Anselmo
Town of Truckee
Town of Windsor
Town of Woodside
Town of Yucca Valley
County of Butte
County of Lassen
County of Mariposa
County of Mendocino
County of Plumas
County of Riverside
County of Tuolumne
County of Yolo
CA-NV American Water
Works Association
Castaic Lake Water Agency
Castro Valley Sanitary District
Coachella Valley Mosquito
Vector Control District
Cucamonga Valley Water
District
East Bay Regional Park
District
El Toro Water District
Fresno Irrigation District
Glendale Water and Power
Jurupa Community Services
District
Las Virgenes Water District
Mesa Water District
Newhall County Water District
Novato Sanitary District
Palmdale Water District
Ramona Municipal Water
District
Rincon del Diablo Municipal
Water District
Rosamond Community
Services District
San Bernardino Municipal
Water
Southern California Coastal
Water Research
Sweetwater Authority
Union Sanitary District
Walnut Valley Water District
West County Wastewater
District
West County Wastewater
District
Western Municipal Water
District
Western Municipal Water
District
Hayward Area Recreation
and Park District
Livermore Area Recreation
and Park District
Midpeninsula Regional Open
Space District
San Mateo Consolidated Fire
District
Walnut Valley Water District
Colton Joint Unified School
District
Fontana Unified School
District
Irvine Unified School District
Lake Elsinore Unified School
District
Menifee Unified School
District
Mountain View School District
Palm Springs School District
Romoland School District
San Marino Unified School
District
West Covina Unified School
District
San Jose Community College
University of California
Berkeley
University of California San
Francisco
Ohlone Community College
Alabama
City of Pelham
Arizona
County of Maricopa
Connecticut
City of Bristol
City of New Haven
Groton Police
Town of Groton
Florida
City of Cape Coral
City of Deerfield Beach
City of Dunedin
City of Fort Lauderdale
City of Oakland Park
City of Pompano Beach
City of Port St. Lucie
City of Riviera Beach
City of Wilton Manors
Collier County Board of
County Commissioners
Idaho
City of Sandpoint
Illinois
City of Bloomington
City of Champaign
City of Countryside
City of Crystal Lake
City of Highland Park
City of Joliet
City of Lake Forest
City of Moline
City of Morton Grove
City of Naperville
City of Oakbrook Terrace
City of Orland Park
City of Prospect Heights
City of Rock Island
City of Rockford
City of St. Charles
City of Waukegan
City of Wood Dale
Village of Arlington Heights
Village of Barrington Hills
Village of Cary
Village of Glencoe
Village of Itasca
Village of Kenilworth
Village of Lake Barrington
Village of Libertyville
Village of Lincolnwood
Village of Lisle
Village of Matteson
Village of Morton Grove
Village of Norridge
Village of Northbrook
Village of Northfield
Village of Oak Brook
Village of Oak Park
Village of Orland Park
Village of Oswego
Village of Palos Park
Village of Park Forest
Village of River Forest
Village of Riverside
Village of Westmont
Village of Wheeling
County of DuPage
County of Peoria
County of Sangamon
County of Winnebago
Addison School District
Batavia Public Library
Batavia Public School District
Bloomingdale School District
Bunker Hill School District
Champaign County Forest
Preserve District
Four Rivers Sanitation District
Norridge Park District
Park District of Highland Park
Central Community Unit
Indiana
The University of Notre Dame
Indianapolis Public Library
Indianapolis Public Schools
Iowa
City of Ankeny
City of Bettendorf
City of Burlington
City of Cedar Rapids
City of Des Moines
City of New Hampton
City of West Des Moines
County of Johnson
County of Linn
State of Iowa
Burlington Community School
District
Cedar Rapids Community
School District
Davenport School District
Dubuque Community School
District
Knoxville Community School
District
Mason City School District
North Scott School District
Des Moines Area Community
College
Kansas
City of Emporia
City of Shawnee
Michigan
University of Michigan
Lake Superior State
University
Nevada
County of Nye
Town of Pahrump
County of Douglas
New York
City of Batavia
Village of Ossining
North Carolina
City of Burlington
City of Gastonia
City of High Point
City of Kinston
City of Mount Airy
City of Salisbury
Town of Wake Forest
County of Buncombe
County of Cabarrus
County of Davie
County of Orange
Arc of Stanley County
St. Augustine College
Wake Forest University
Eastern Band of Cherokee
Indians
Salisbury Rowan Utilities
Ohio
County of Cuyahoga
County of Montgomery
South Dakota
Rapid City Area Schools
Texas
City of Cedar Hill
City of Dallas
City of Farmers Branch
City of Hutto
City of Pflugerville
City of University Park
Corpus Christi Fire
County of Atascosa
County of Denton
Highland Park Police and Fire
North Texas Emergency
Communications Center
University of Texas
Utah
Washington County School
District
Virginia
Commonwealth of Virginia
City of Manassas Park
Wisconsin
City of Appleton
City of Brookfield
City of Eau Claire
City of Wauwatosa
City of West Allis
County of Brown
County of Kenosha
County of Milwaukee
County of Waukesha
Village of Hales Corner
HIDTA Milwaukee
Diocese of Madison Catholic
Schools
Madison School District
Shorewood School District
Whitnall School District
West Allis School District
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
15 | 19
Key Personnel
The following pages contain detailed resumes for each key personnel member assigned to the project.

Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
16 | 19

Director, Enterprise Applications Consulting
Tatjana Meser has over 14 years of experience with local government agency software implementations. Her in-depth experience with software configuration, business analysis, and user needs assessment allows Tatjana to successfully oversee project implementations of standard and customized software.

Skilled in all facets of the project life cycle for application software, she has experience with functional and technical requirements development, gap analysis, system analysis, design, specifications, unit and system testing, implementation planning, execution, lessons learned, and system documentation.

These business improvement and process consistency efforts have created significant cost savings through move-efficient business processes and have reduced overall implementation costs.

Having worked with numerous government agencies as a vendor, Tatjana also brings an understanding, perspective, and ability to manage all the parties necessary for delivering lasting operational success.

Highlights
• Project oversight and management services for multiple community development implementations with custom
integration to financial, tax, and business licensing systems • Industry experience includes work with City and County agencies
Agency Experience
City of Batavia
City of Beaumont
City of Carlsbad
City of Cedar Hill
City of Chico
City of Corona
City of Coronado
City of Dana Point
City of Escondido
City of Fairfield
City of Farmers Branch
City of Fontana
City of Glendora
City of Greenville
City of Hesperia
City of Idaho Falls
City of Keller
City of Key West
City of Lakeland
City of Larkspur
City of Mill Valley
City of Mission Viejo
City of Monrovia
City of Newark
City of Novato
City of Oceanside
City of Palm Desert
City of Palmdale
City of Petaluma
City of Piedmont
City of Pinole
City of Pismo Beach
City of Rancho Palos Verdes
City of Rocklin
City of Salinas
City of San Bernardino
City of San Clemente
City of South Gate
City of St. Cloud
City of St. Helena
City of St. Paul
City of Vacaville
City of Vallejo
City of West Covina
City of West Sacramento
City of Wood Dale
Town of Windsor
Town of Woodside
Village of Lincolnwood
Village of Oswego
Village of River Forest
Village of Westmont
County of Butte
County of Calaveras County
County of Mendocino
County of Shasta
County of Yuba
County of Hanover

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Bachelor of Arts in International
Studies – UC San Diego
• Project Management Institute
Member – Inland Empire Chapter

SPECIALTIES
• Project Management
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• Business Process Redesign
• System Configuration and
Training
• Test and Go Live Plan Creation
I just wanted to say that I thought the
training sessions were very
informative and clear, and I learned a
lot from it. I appreciate your time
spent to train us. Thank you so much!
—Account Clerk
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
17 | 19

Management Consultant
Cyndi Hoxie has over 30 years of Public Sector experience, including 15 years in municipal government Building and Code Enforcement.

She has spent over 19 years assisting agencies with land management enterprise application systems, with her last position as a product owner of a mid-tier land management software representing the software needs of government agencies nationwide.

Cyndi's applications experience ranges from being a frontline, daily land management software user to extensive applications support and software implementor and project manager of software
implementations. Her diverse experiences allowed her to represent clients' needs and drive the development of land management software with the end user in mind. Cyndi now utilizes her vast land management systems knowledge to provide agencies hands-on application support, maintenance, data management, reporting writing, training, and consulting advisory.

Highlights
• Experience with planning, permitting, inspections, code enforcement, and tax and licensing processes
• Project oversight and management services for multiple community development implementations
• Experience with custom integrations specifically for financial, tax, and business licensing systems
• Business process gap analysis and workflow documentation • Extensive knowledge of business and technical processes of enterprise applications
Agency Experience
City of Aurora
City of Aventura
City of Bakersfield
City of Boynton Beach
City of Brentwood
City of Broken Arrow
City of Carlsbad
City of Cary
City of Champaign
City of College Station
City of Coral Springs
City of Crestview
City of Delray Beach
City of Folsom
City of Fresno
City of Grand Prairie
City of Greenville
City of Gresham
City of Las Vegas
City of Los Altos
City of Manchester
City of Marietta
City of Miami Springs
City of Mission Viejo
City of Newberg
City of Norfolk
City of North Port
City of Novato
City of Oswego
City of Pearland
City of Piedmont
City of Pinole
City of Plano
City of Pompano Beach
City of Rio Rancho
City of St. Cloud
City of St. Helena
City of St. Petersburg
City of Salinas
City of San Bernardino
City of San Clemente
City of Solana Beach
City of Tamarac
City of West Palm Beach
City of Winter Haven
Town of Davie
Town of Lady Lake
Town of Los Altos
Hills
Town of Normal
Town of Windsor
Village of
Lincolnwood
County of Butte
County of Hanover
County of Mendocino

CREDENTIALS
• Certified Scrum Product Owner

SPECIALTIES
• Project Management
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• System Configuration and
Training
• Test and Go Live Plan Creation
Cyndi, Thank you so much for
accomplishing this huge task in a
short period of time! We would not
have been able to do this without you.
—City Manager
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
18 | 19

Enterprise Applications Senior Management Consultant
Michael Truncale has over 18 years of experience working directly with municipalities and government agencies with software implementations. His experience includes business process assessments, project planning, software implementation, application configuration, custom integrations, scoping customization needs, managing multiple teams across disciplines, process documentation, and project management related to enterprise applications.

Having worked for a leading local government enterprise software provider, Michael brings a strong understanding of software implementation, consulting, process knowledge, and functional knowledge, along with customer needs and concerns throughout and post-implementation.

Michael's in-depth agency process knowledge, technical and functional background, and passion for helping people enable him to identify process gaps and provide quantifiable solutions easily.

Highlights
• Business process gap analysis
• Multi-phased agency-wide software implementations
• Extensive knowledge of business and technical processes of enterprise applications
• Facilitator between C-level and functional roles
Agency Experience
City of Ann Arbor
City of Bellingham
City of Brentwood
City of Bryan
City of Canton
City of Carlsbad
City of Chico
City of College Station
City of Colleyville
City of East Palo Alto
City of Edmond
City of Emeryville
City of Elk Grove
City of Escondido
City of Gladstone
City of Glendora
City of Golden
City of Greeley
City of Greer
City of Helena
City of Larkspur
City of Medford
City of Norwalk
City of Novato
City of Pearland
City of Pflugerville
City of Piedmont
City of Pinole
City of Poway
City of Prescott
City of Round Rock
City of Sammamish
City of San Bernardino
City of San Clemente
City of San Marcos
City of Tracy
City of Tukwila
City of Vacaville
City of Walla Walla
City of West Covina
City of Westminster
City of Wildwood
Butte County
Glenn County
Hanover County
Lewis and Clark County
Lincoln County
Manatee County
Mendocino County
Nassau County
Spotsylvania County
Summit County
Yuma County
Town of Castle Rock
Town of Flower
Mound
Town of Parker
Town of Windsor
Town of Woodside

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Bachelor of Arts in Business
Administration – California State
University of San Marcos
• Project Management Institute
Member – San Diego Chapter

SPECIALTIES
• Project Management
• Implementation Project
Management
• Business Process Reviews
• Current System Needs Analysis
and Improvement
• Project Management Oversight
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• Business Process Redesign
• System Configuration and
Training
• Test and Go-Live Plan Creation
… p f v
amazing and the deliverable is just so
W I’m k g f w
to working more with you.
—Senior Information Systems
Analyst
CA Municipality
First of all, great work. You are an elite
mm I ’ b
skill and to be clear you are top notch in
everything else.
—Senior Information Systems
Analyst
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
19 | 19
D v W K , PA (Inactive)
Partner – Enterprise Applications Consulting Practice Leader David Krout has over 25 years of experience assisting local governments with a broad scope of information technology needs. He specializes in working with organizations to identify their strategic, organizational, application, and functional requirements to determine which system and/or specific applications are a proper fit for both the agency and the vendor.

David's unique and diversified background in business management, accounting, and management consulting has allowed him to collaborate with C-level executives and department staff from a practical, businessmanagement perspective to maximize their technology utilization.

Having also worked for a leading local government enterprise software provider, David brings a unique understanding of consulting, client representation, and vendor relationships to the collaboration between the agency and software vendors.

Highlights
• Served on the National Committee for Information Technology for the Institute of Management Accountants
• Former President, Institute of Management Accountants, Inland Empire Chapter
• Former Government IT Consulting Manager for RSM McGladrey, the nation's fifth-largest CPA and consulting firm
• Featured speaker for the California Society of Municipal Finance Officers (CSMFO), Municipal Information Systems Association of California (MISAC), and Texas Association of Government Information Technology Managers
• Project lead with over 100 public-sector agencies throughout the United States
Agency Experience
City of Albany
City of Batavia
City of Bloomington
City of Brentwood
City of Brisbane
City of Burbank
City of Burlington
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cedar Hill
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Dana Point
City of Dublin
City of Emporia
City of Farmers Branch
City of Foster City
City of Gastonia
City of Healdsburg
City of Hemet
City of High Point
City of Highland Park
City of Hutto
City of Indio
City of La Habra
City of La Puente
City of Laguna Niguel
City of Lake Forest
City of Larkspur
City of Lomita
City of Manassas Park
City of Menlo Park
City of Mission Viejo
City of Mountain View
City of Murrieta
City of Newark
City of Novato
City of Pacifica
City of Palm Desert
City of Palmdale
City of Pelham
City of Petaluma
City of Piedmont
City of Rancho Mirage
City of Redlands
City of Rialto
City of Riviera Beach
City of Rosemead
City of St. Helena
City of Salisbury
City of San Bernardino
City of San Gabriel
City of San Jacinto
City of San Leandro
City of Sandpoint
City of Shawnee
City of Sierra Madre
City of Simi Valley
City of South Gate
City of Tracy
City of Tustin
City of West Covina
City of West Des Moines
City of West Sacramento
City of Whittier
City of Wilton Manors
City of Windsor
County of Buncombe
County of Butte
County of Denton
County of Douglas
County of Lassen
County of Mendocino
County of Orange
County of Plumas
County of Riverside
County of San Bernardino
Town of Danville
Town of Groton
Town of Hillsborough
Town of Truckee
Town of Windsor
Town of Woodside
Village of Glencoe
Village of Lincolnwood
Village of Northfield
Village of Oswego
Village of Park Forest
Village of River Forest
Coachella Valley MVCD
East Bay Regional Park
District
El Toro Water District
Four Rivers Sanitation
Authority
Jurupa Community
Services District
Las Angeles Community
Development Authority
Las Virgenes Municipal
Water District
Mesa Water District
Midpeninsula Regional
Open Space District
Ramona Municipal Water
District
Rincon del Diablo Water
District
Riverside County Sherrif's
Office
Rosamond Community
Services District
Salisbury-Rowan Utilities
San Bernardino Municipal
Water
Walnut Valley Water District
West County Wastewater
District
Western Municipal Water
District
Castaic Lake Water Agency
Castro Valley Sanitary
District
Cucamonga Valley Water
District
Gastonia Water & Power
Glendale Water and Power
TrueNorth Educational
Cooperative

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Certified Public Accountant
(CPA) (Inactive)
• Bachelor of Science in
Business Administration
and Accounting – CSU
San Bernardino

SPECIALTIES
• Business Process Reviews
• Applications Requirements
Definition
• Enterprise Applications
Architecture
• Current System Needs
Analysis and
Improvement
• New Software Selection
Assistance
• Technology Master
Planning
• Project Management and
Oversight
• Conversion Assistance and
Planning
• Contract Reviews and
Negotiations
It has been absolutely key to this
project that ClientFirst, especially
Dave, knows the governmental
environment, its limitations and its
opportunities.
—Director of Administrative
Services
CA Municipality
(Inactive)
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Third Amendment to Professional Services Agreement STH Contract: FY 2023-028 Client First Technologies
AMENDMENT #3
FOR PROFESSIONAL SERVICES AGREEMENT WITH CLIENT FIRST TECHNOLOGIES; STH CONTRACT NO: 2023-28 PERTAINING TO CONTINUATION OF MIGRATION

IMPLEMENTATION SERVICES TO CITY DURING CENTRAL SQUARE SOFTWARE UPGRADE TRANISTION FOR AN ADDITIONAL $40,000 FOR A TOTAL AMOUNT NOT-TOEXCEED $166,700.

This Third Amendment to Professional Services Agreement with Client First Technologies STH Contract: FY 2023-028 dated April 7, 2025 ("Agreement") is made as of this ____ day of _______, 2025 by and between the City of St. Helena and Client First Technologies, Inc.

RECITALS
A. On April 18, 2023, The City of St. Helena and Client First Technologies entered into an agreement to provide support to the Community Development Department with negotiating the technical software needs and contract for the TRAKiT software upgrade with Central Square Technologies; and
B. Following the completion of that scope of work, on March 12, 2024, the City entered into PSA Amendment #1 to continue utiziling Client First Technologies to provide Central Square migration project management and assisting with project milestones; and C. The City entered into PSA Amendment #2 on November 12, 2024 and significant progress was made with creating online applications and custom configurations. The budget of PSA Amendment #2 is expected to be expended in late June 2025 as the City prepares to “go live” however there remains additional system administration assistance needed with support to the City related to resolving issues post go-live in early summer 2025 to maintain customer service expectations;
D. The City of St. Helena and Client First Techologies now desire to amend the Agreement for an additional $70,000 to complete the additional scope of work described in Exhibit A for a total amount not-to-exceed $126,700.
.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4.A. The total compensation that may be paid under the Agreement as set forth in Section 4.A is hereby amended to an amount that shall not exceed $166,700.

2. Scope of Services. The Scope of Services as set forth in the Agreement is hereby amended to include the additional scope of work attached hereto and Agenda Item #10.4.

Third Amendment to Professional Services Agreement STH Contract: FY 2023-028 Client First Technologies
incorporated herein as Exhibit A.

3. All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

CLIENT FIRST TECHNOLOGIES
By: _____________________________

Print Name:_______________________
Title: ____________________________
CITY OF ST. HELENA
a Municipal Corporation
By:_________________________________
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
_______________________________
Ethan Walsh, City Attorney, St. Helena
ATTEST:
____________________________
Administrative Analyst
Erika Opp
Agenda Item #10.4.

Third Amendment to Professional Services Agreement STH Contract: FY 2023-028 Client First Technologies

EXHIBIT A
Agenda Item #10.4.

Optimal Technology Guidance
Proposal for
Land Management System
Assistance
April 1, 2025
Client Locations
Coast-to-Coast
Practice Locations
California
Illinois
North Carolina
Texas
800.806.3080
www.clientfirstcg.com
Agenda Item #10.4.

OPTIMAL TECHNOLOGY GUIDANCE
California • Illinois • North Carolina • Texas • 800.806.3080 • Fax 888.478.0495 2 | 19
April 1, 2025
Ms. Maya DeRosa
Community Development Director
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
RE: Proposal for Land Management System Assistance
Dear Ms. DeRosa:

ClientFirst appreciates the opportunity to present our proposal to the City of St. Helena. Our consultants have decades of experience providing these services to agencies throughout the United States. Key qualifications include:

TRAKiT Experience – Although ClientFirst works with numerous agencies with different types of Land Management systems, the project team assigned to this engagement also has combined experience with over 150 Land Management application projects, over 80 of which are, or were, specifically TRAKiT.

Local Government ONLY Focus – ClientFirst Technology Consulting specializes in helping local government agencies evaluate and implement enterprise software solutions, including business process requirements, fostering buy-in and consensus across the organization, and providing the best value proposition.

Expertise and Experience – ClientFirst has worked with hundreds of local governments throughout the United States.

Why ClientFirst is the Best Choice
• We pride ourselves on our ability to listen and communicate, affecting positive change at all personnel levels.
• We truly put our client's needs first. You are not just another project to us. • Our partners are hands-on and do not just provide high-level oversight or project management assistance.
• We not only follow best practices but also educate staff at all levels on best practices in a manner that helps them understand the relevance to their organization and their role within the project.
• We seek to partner with our clients as integrated subject-matter experts and advisors. • We work to help transform your organization, transfer knowledge, manage change, and ingrain best practices into your processes.

For any questions, contact me at 951.739.7989 or via email at [email protected] for additional information. We look forward to the opportunity of serving the City of St. Helena as one of our many satisfied clients.

Sincerely,
David W. Krout, CPA (inactive)
Partner
Management Consulting Practice Leader
Agenda Item #10.4.

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Table of Contents
BACKGROUND AND SCOPE............................................................4 Background and Objectives.................................................................................... 4 Scope of Work ........................................................................................................ 4 COST DATA..................................................................................6 Fee Summary ......................................................................................................... 6 Scope Changes and Management ......................................................................... 6 Additional Services/Purchases by Other Seeking Public Agencies ........................ 6 TRAKIT/COMDEV EXPERIENCE ....................................................7 Relevant Experience............................................................................................... 7 Primary Tasks Experience...................................................................................... 8 PROJECT ORGANIZATION AND STAFFING .....................................10 Key Personnel ...................................................................................................... 11 RELATED EXPERIENCE................................................................12 FIRM INFORMATION.....................................................................13 Enterprise Applications Consulting Practice Profile .............................................. 13 Consultants' Collective Experience....................................................................... 14 KEY PERSONNEL ........................................................................15 Agenda Item #10.4.

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Background and Scope
Background and Objectives
The City of St. Helena went live with the CentralSquare software Community Development (or ComDev, formerly known as TRAKIT) in January 2025. ClientFirst assisted the City with the contract negotiation, migration, and re-configuration of that system. ClientFirst is working with the Community Development and Public Works departments to further configure ComDev for online applications, only payments, and online inspection scheduling. Most agencies that switch to online applications require assistance to maintain and continuously improve their system configuration and streamline processes.

Once these new online features go live and the public begins submittals through the online portal, the City will need assistance finetuning configuration, resolving any issues that may arise, and continuously reviewing and updating the newly defined workflow processes. To provide the best public experience, City leads will need a third-party resource to aid in swift issue-resolution efforts.

The City has limited in-house subject-matter expertise and resources to support this enterprise application system's full use fully. And is, therefore, seeking a third-party land management support specialist with extensive ComDev experience to assist the City.

City ComDev-related assistance needed includes, but is not limited to:
• TRAKIT/Community development
configuration improvements
• eTRAKIT configuration improvements
• Workflow analysis and reengineering
• Training
• Report development
• Setup and Configuration
• Integrations Issue Resolution
Scope of Work
The ComDev systems assistance for the City of St. Helena will be managed and completed by Tatjana Meser, Cyndi Hoxie, and Michael Truncale. Their extensive TRAKiT/ComDev configuration, training, data conversion, integrations, and project management experience will best assist the City with system administration needs. If necessary, They will be assisted by other subject-matter experts, including database and technical support consultants. ClientFirst partners will provide quality assurance and oversight as needed.

System Change Needs Assessment
ClientFirst will work with the City departments to identify their specific needs and gaps in the system configuration, integrations, and other issues. Establishing a list of open issues will allow the City and ClientFirst to prioritize issues and map out a path to resolution, establish timelines, and set expectations with each department.

Business Analysis and ComDev Improvements
ClientFirst will work closely with the Functional Leads to review and identify any business process or ComDev configuration gaps. Based on the assessment findings, ClientFirst will recommend and can assist with ComDev and eTRAKiT improvements by utilizing new functionality to streamline the business process for the public and City staff.

Agenda Item #10.4.

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Integrations
Reviewing the current state of all integrations with City teams will allow ClientFirst to identify testing steps the City needs to take to validate each integration during the migration. These testing steps will be recorded and used as a testing script by the Functional Leads. ClientFirst can also assist with testing each integration and documenting any errors or incorrect system behavior.

Reports and Forms
ClientFirst, with the assistance of the Functional Leads, will review the existing and missing forms, correspondences, letters, and reports the City utilizes. This will lead to a clear list of documents that must be updated or created. ClientFirst will also assess each form, correspondence, letter, and report to determine if a merge document or SSRS form/report needs to be created and work with the Functional Leads to determine how to deliver the form, correspondence, letter, or report in the Merge Document or SSRS format.

System Administration Assistance
The ClientFirst ComDev assistance and system changes include, but are not limited to:
• Configuration updates (adding a status, adding a subtype, adjusting automatic fees, adjusting allowable fees, etc.)
• Fee schedule adjustments
• Quality assurance of configuration changes across all departments • User issues troubleshooting and resolution
• Staff training (on-site or remote)
• New reports, letters, scripting, and testing
• Existing reports/letters modifications/adjustments
• Existing reports/letters issue research and fixes
• User rights adjustments (per City ComDev Administrator instruction) • Adding new users (per City ComDev Administrator instruction) • Configuration updates to utilize new functionality
• Process re-definition and/or process translation into ComDev configuration Most training will be provided remotely (on-site training, considering COVID protocols, can be provided if necessary). Remote training will be conducted via the use of Teams. Agency training attendees must have access to PCs and PC or phone headsets. Agency training attendees must also be set up with a login to the ComDev Production and Test instances by the Agency ComDev Administrator (or ClientFirst). ClientFirst will share their screen during the training and conduct a walk-through of the application and process. Agency training participants can follow along on their machines and share their screens with the other training participants and ClientFirst if questions arise.

We will provide application consulting assistance but do not replace the software vendor's technical support or the Agency's ComDev administration role (optional). Our consultants work with multiple agencies on various similar types of projects, and most activities for this project will be planned and scheduled. Should the City need assistance more urgently, you will have our assigned consultants' cell phones, and our office can also transfer you directly to their cell phones if they are not in the office. They will contact you back as soon as possible, usually the same day. However, our policy is to respond to the client within 24 hours, even for non-urgent matters. Our normal business hours are from 8:00 am to 5:00 pm PST.

Agenda Item #10.4.

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Cost Data
Fee Summary
Our professional fees are based on the scope and approach outlined in this proposal, plus travel-related expenses, if necessary. Our standard billing rates for these types of services are dependent on the levels and skill sets of the consultant(s) assigned to specific aspects of the project. This project will logistically span many months. The consulting fees based on this agreement shall not exceed $40,000 within Fiscal Years 25/26 without City approval and written authorization.

Summary Rates
Time-and-Materials or Optional Tasks
Consultant Level Hourly Rate
Project & Quality Assurance Director $ 225
Applications Consultant/ Project Manager $ 205
Scope Changes and Management
Alternative scope changes and fee adjustments are possible and depend on specific project needs, staff resources, and capabilities. Minor changes to the scope and methodology stated above will not result in a change in our fees.

If the nature or scope of our work should change significantly during the project, we will discuss such matters and their effect on our fees and obtain written approval before proceeding.

Additional Services/Purchases by Other Seeking Public Agencies ClientFirst acknowledges that other public agencies may seek to "piggyback" under the same terms and conditions of a resulting similar services contract and/or purchases being offered in this contract or proposal. ClientFirst can agree or disagree to allow contract piggybacks on a case-by-case basis. ClientFirst agrees to extend the same pricing, terms, and conditions as stated in this contract or proposal to each political entity, special district, and related non-profit.

It is understood that other entities shall make purchases in their name, make payments, and be liable directly to ClientFirst. The agency shall not be involved or responsible to ClientFirst for other entities' purchases.

Agenda Item #10.4.

Land Management System Assistance

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TRAKiT/ComDev Experience
Relevant Experience
The project team assigned to this engagement has combined experience with over 100 Land Management application projects, over 80 of which were, specifically, TRAKiT/ComDev. Our ComDev experience includes:
• Process Reviews and Workflow
Improvements
• Functionality Requirements Definition
• Contract Negotiations
• Hands-on Implementation
• User Training
• Data Conversion Assistance
• Project Management
• Systems Maintenance
• System Updates and Modifications
• Integrations Assistance
• Database Updates
Our specific ComDev module and functionality experience includes, but is not limited to:
• Land Management
• Permitting
• Projects and Planning
• Code Compliance
• CRM
• Entity
• Licensing
• TimeTRAK
• Reports
• Workspace
• eTRAKiT
• iTRAKiT/Mobiles
• GIS Integration
• Electronic Plan Review Process and
Integrations
• Online payment integrations
• At the Counter Credit Card Integrations
Experience with Local Governments – Our Team's experience working with local governments in California and across the country has provided our staff with the subject-matter expertise to quickly understand operational demands and opportunities and equate them to beneficial recommendations and improvements.

Locally Based – Our California-based operations can react quickly to on-site project demands.

Stable, Strong, and Growing – We are a financially stable and profitable firm that has been serving local governments for over 20 years. We continue growing in both the addition of personnel and the expansion of new office locations.

Quality of Experience of Our Consultants – Our Project Support Team for this project comprises consultants with a collective experience of over 100 years in IT consulting and software administration. The leaders and founders of our company come from IT consulting and management experience at a Top-Five national accounting and consulting firm.

Commitment to the Project –ClientFirst has the expertise and commitment to provide excellent ComDev application and database-related services to the City of St. Helena. Our team of consultants all have extensive backgrounds with ComDev and similar Land Management products, including scripting, data extracts, reporting, customization, workflow improvements, and implementation of new modules and software version migrations.

Agenda Item #10.4.

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Primary Tasks Experience
Business Process Analysis
The ClientFirst team has a collective 20 years of experience with business process reviews, assessment, analysis, and the documentation of configuration requirements.

Improvements
The assessment of existing configurations, processes, integrations, contracts, and other components of implementations and software, as well as improvement recommendations, is a service that ClientFirst SMEs have offered for over 20 years.

Integrations
ClientFirst has assisted many agencies with custom and standard integration with ComDev and other software solutions. Requirements gathering, review, and specification processes are key in implementing integrations, specifically for custom integrations.

Data Conversion
The ClientFirst team data conversion experience includes writing data conversion script(s), data mapping and analysis, data testing and validation, and data conversion testing training sessions with the project team. ClientFirst can also assist the project team in identifying and documenting any data conversion issues to ensure the resolution of the problems. The ClientFirst team has completed data conversion and data imports from different types of sources (Access, SQL, CSV, Excel, AS400) into various formats for conversions or interfaces.

Reports and Forms
ClientFirst has assisted many agencies with reviewing and classifying forms, correspondences, notices, letters, and permits/business certificates to determine if a merge document or custom SSRS form or report is the best solution. ClientFirst also has extensive experience creating specifications for custom forms and reports and scripting SSRS forms and reports for clients.

The ClientFirst team has experience creating and modifying many report styles, ranging from simple data lists to managerial data summary reports to visual data representation via graphs and charts. We have provided the following types of report services:
• Meetings with stakeholders
• Discussions regarding the stakeholders' reporting need • Advise and guide stakeholders through data and reporting capabilities • Document report specifications and layouts
• Report scripting and follow-up communications
• Report delivery and review/training with stakeholders • Any additional report modifications based on stakeholders' feedback Testing
The ClientFirst team has assisted with and conducted testing of the ComDev software and integrations to the ComDev software. The team also has extensive experience in test planning and oversight. Hands-on assistance with testing can also be provided if needed by the City.

Agenda Item #10.4.

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Training
The ClientFirst team members have participated in and led power-user and end-user training for over 40 agencies across all ComDev modules. Training for data conversion and integration testing is also an area of expertise.

Ability to Work with Multiple Groups
The ClientFirst approach to reviewing ongoing implementations and project assessments is allencompassing of the departments that are stakeholders of the software being implemented.

Working with all stakeholders across all departments is the key to a successful project and GoLive.

Agenda Item #10.4.

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Project Organization and Staffing
ClientFirst's primary consultants are employees, not subcontractors, and will be available throughout the project to maintain continuity. Full resumes for each key personnel can be found in the Key Personnel section.

Project & Quality Assurance Director – Tatjana Meser
The Project & Quality Assurance Director assures the support services delivered by ClientFirst's assigned support team meet our standards. This role is performed by a ClientFirst Director and/or Partner due to the need for executive-level experience in delivering our services. This person also directs the ClientFirst project team consultants assigned to the project.

Lead Applications Consultant – Cyndi Hoxie
The Lead Applications Consultant oversees the day-to-day City requests and activities and management of the deliverables. This person is the primary day-to-day contact for the client.

Application Consultant – Michael Truncale
ClientFirst assigns two or more Application Consultants to every project for continuity and backup. These consultants perform the business analysis and necessary tasks to provide the deliverables defined in the project scope. The ClientFirst Project Director directs these consultants described above.

Project irector

Project Manager

Agenda Item #10.4.

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Key Personnel
Tatjana Meser – Director, Enterprise Applications Consulting Project Role: Project Director/Quality Assurance
Tatjana has over 14 years of experience with local government agency software systems and implementations. Her in-depth experience with TRAKiT/ComDev software configuration, business analysis, and user needs assessment allows Tatjana to successfully configure new modules, oversee software migrations script reports, and implement customized scripts/integrations, as well as provide TRAKiT support and maintenance. In addition, her portfolio includes assessment, planning, implementations, configuration, integration, upgrades, customizations, testing, and documentation. Tatjana has experience with over 30 different agencies utilizing TRAKiT.

Cyndi Hoxie – Management Consultant, Enterprise Applications Consulting Project Role: Lead Applications Consultant
Cyndi Hoxie has over 30 years of Public Sector experience, including 15 years with municipal government in Building and Code Enforcement. Cyndi has spent over 19 years assisting agencies with land management enterprise application systems, including project management, conversion, interfaces, workflow analysis, and systems configuration. Cyndi also has experience with dozens of other agencies utilizing the TRAKiT and ComDev systems.

Michael Truncale – Management Consultant, Enterprise Applications Consulting Project Role: Applications Consultant
Michael has over 18 years of experience with local government agency software systems and implementations. His in-depth experience with software configuration, business analysis, and user needs assessment for over 50 TRAKiT/ComDev implementations allows Michael to successfully configure new modules, oversee software migrations, develop testing and go-live plans, script reports, and implement customized scripts/integrations, as well as provide TRAKiT/ComDev support and maintenance. In addition, Michael currently provides ongoing TRAKiT/ComDev systems administration assistance to two agencies.

Agenda Item #10.4.

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Related Experience
City of Piedmont
120 Vista Avenue, Piedmont, CA 94611
Kevin Jackson, Planning & Building Director 510.420.3039 [email protected]
City of Pinole
2131 Pear Street, Pinole, CA 94564
Lilly Whalen, Community Development Director 510.724.9832 [email protected]
Butte County
25 County Center Drive, Oroville, CA 95965
Patrick Miner, Senior Information Systems Analyst 530.552.3669 [email protected]
City of San Clemente
100 Avenida Presidio, San Clemente, CA 92672
Brian Brower, Information Technology Manager 949.283.3721 [email protected]
City of Chico
411 Main Street, Chico, CA 95928
Dale Fletcher, CDD Deputy Director and Chief Building Official 530.638.6560 [email protected]
City of Larkspur
400 Magnolia Avenue, Larkspur, CA 94939
Elise Semonian, Community Development Director 415.927.6713 [email protected]
Agenda Item #10.4.

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Community Development Consulting
Firm Information
Enterprise Applications Consulting Practice Profile
ClientFirst's enterprise applications consulting team has conducted these specific assessments, process reviews,
procurements, and implementation assistance for over 20 years.

ClientFirst leverages this experience to the client's advantage through a unique approach to software selection, which
considers the vendor's perspective while working with clients to navigate the complexities of software assessment,
selection, contract negotiation, and implementation.

We identify an organization's strategy, organizational, application, and functional requirements—specific to the client's business processes—to determine which solutions best fit the customer and vendor. Our clients appreciate the honesty and diligence with which we conduct our projects, and many clients continue relying on our services after their first project with us.

The level of risk and the probability of achieving a successful implementation are directly related to the amount of proper due diligence employed. At ClientFirst, we take every possible step to decrease this risk level through best practices.

Because of the level of due diligence that we require, software vendors welcome the opportunity to respond to our RFP documents. This allows your organization to find the best functionality fit by evaluating an adequate number of qualified vendor responses.

Enterprise Applications Consulting
Agenda Item #10.4.

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Consultants' Collective Experience
We understand that the experience of the individual consultants is a significant factor in hiring a firm to conduct the project on your behalf. Our consultants have extensive public-sector experience in their respective careers, including projects with the following agencies:

California
City of Albany
City of Azusa
City of Benicia
City of Big Bear Lake
City of Brentwood
City of Brisbane
City of Burbank
City of Calabasas
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cerritos
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Dana Point
City of Downey
City of Dublin
City of Emeryville
City of Fairfield
City of Foster City
City of Fountain Valley
City of Glendale
City of Glendora
City of Healdsburg
City of Hemet
City of La Habra
City of La Mesa
City of La Puente
City of Laguna Niguel
City of Larkspur
City of Lathrop
City of Lomita
City of Menlo Park
City of Mission Viejo
City of Montclair
City of Moreno Valley
City of Mountain View
City of Murrieta
City of Newark
City of Norco
City of Novato
City of Pacific Grove
City of Pacifica
City of Palm Desert
City of Palmdale
City of Patterson
City of Petaluma
City of Piedmont
City of Pinole
City of Pismo Beach
City of Port Hueneme
City of Rancho Cucamonga
City of Rancho Mirage
City of Redlands
City of Rialto
City of Rohnert Park
City of Sacramento
City of Salinas
City of San Bernardino
City of San Clemente
City of San Gabriel
City of San Jacinto
City of San Leandro
City of San Pablo
City of San Rafael
City of Seal Beach
City of Sierra Madre
City of Simi Valley
City of South Gate
City of South Pasadena
City of South San Francisco
City of St. Helena
City of Sunnyvale
City of Temecula
City of Tracy
City of Tulare
City of Tustin
City of Upland
City of Vacaville
City of West Covina
City of West Sacramento
City of Whittier
Town of Danville
Town of Hillsborough
Town of San Anselmo
Town of Truckee
Town of Windsor
Town of Woodside
Town of Yucca Valley
County of Butte
County of Lassen
County of Mariposa
County of Mendocino
County of Plumas
County of Riverside
County of Tuolumne
County of Yolo
CA-NV American Water
Works Association
Castaic Lake Water Agency
Castro Valley Sanitary District
Coachella Valley Mosquito
Vector Control District
Cucamonga Valley Water
District
East Bay Regional Park
District
El Toro Water District
Fresno Irrigation District
Glendale Water and Power
Jurupa Community Services
District
Las Virgenes Water District
Mesa Water District
Newhall County Water District
Novato Sanitary District
Palmdale Water District
Ramona Municipal Water
District
Rincon del Diablo Municipal
Water District
Rosamond Community
Services District
San Bernardino Municipal
Water
Southern California Coastal
Water Research
Sweetwater Authority
Union Sanitary District
Walnut Valley Water District
West County Wastewater
District
West County Wastewater
District
Western Municipal Water
District
Western Municipal Water
District
Hayward Area Recreation
and Park District
Livermore Area Recreation
and Park District
Midpeninsula Regional Open
Space District
San Mateo Consolidated Fire
District
Walnut Valley Water District
Colton Joint Unified School
District
Fontana Unified School
District
Irvine Unified School District
Lake Elsinore Unified School
District
Menifee Unified School
District
Mountain View School District
Palm Springs School District
Romoland School District
San Marino Unified School
District
West Covina Unified School
District
San Jose Community College
University of California
Berkeley
University of California San
Francisco
Ohlone Community College
Alabama
City of Pelham
Arizona
County of Maricopa
Connecticut
City of Bristol
City of New Haven
Groton Police
Town of Groton
Florida
City of Cape Coral
City of Deerfield Beach
City of Dunedin
City of Fort Lauderdale
City of Oakland Park
City of Pompano Beach
City of Port St. Lucie
City of Riviera Beach
City of Wilton Manors
Collier County Board of
County Commissioners
Idaho
City of Sandpoint
Illinois
City of Bloomington
City of Champaign
City of Countryside
City of Crystal Lake
City of Highland Park
City of Joliet
City of Lake Forest
City of Moline
City of Morton Grove
City of Naperville
City of Oakbrook Terrace
City of Orland Park
City of Prospect Heights
City of Rock Island
City of Rockford
City of St. Charles
City of Waukegan
City of Wood Dale
Village of Arlington Heights
Village of Barrington Hills
Village of Cary
Village of Glencoe
Village of Itasca
Village of Kenilworth
Village of Lake Barrington
Village of Libertyville
Village of Lincolnwood
Village of Lisle
Village of Matteson
Village of Morton Grove
Village of Norridge
Village of Northbrook
Village of Northfield
Village of Oak Brook
Village of Oak Park
Village of Orland Park
Village of Oswego
Village of Palos Park
Village of Park Forest
Village of River Forest
Village of Riverside
Village of Westmont
Village of Wheeling
County of DuPage
County of Peoria
County of Sangamon
County of Winnebago
Addison School District
Batavia Public Library
Batavia Public School District
Bloomingdale School District
Bunker Hill School District
Champaign County Forest
Preserve District
Four Rivers Sanitation District
Norridge Park District
Park District of Highland Park
Central Community Unit
Indiana
The University of Notre Dame
Indianapolis Public Library
Indianapolis Public Schools
Iowa
City of Ankeny
City of Bettendorf
City of Burlington
City of Cedar Rapids
City of Des Moines
City of New Hampton
City of West Des Moines
County of Johnson
County of Linn
State of Iowa
Burlington Community School
District
Cedar Rapids Community
School District
Davenport School District
Dubuque Community School
District
Knoxville Community School
District
Mason City School District
North Scott School District
Des Moines Area Community
College
Kansas
City of Emporia
City of Shawnee
Michigan
University of Michigan
Lake Superior State
University
Nevada
County of Nye
Town of Pahrump
County of Douglas
New York
City of Batavia
Village of Ossining
North Carolina
City of Burlington
City of Gastonia
City of High Point
City of Kinston
City of Mount Airy
City of Salisbury
Town of Wake Forest
County of Buncombe
County of Cabarrus
County of Davie
County of Orange
Arc of Stanley County
St. Augustine College
Wake Forest University
Eastern Band of Cherokee
Indians
Salisbury Rowan Utilities
Ohio
County of Cuyahoga
County of Montgomery
South Dakota
Rapid City Area Schools
Texas
City of Cedar Hill
City of Dallas
City of Farmers Branch
City of Hutto
City of Pflugerville
City of University Park
Corpus Christi Fire
County of Atascosa
County of Denton
Highland Park Police and Fire
North Texas Emergency
Communications Center
University of Texas
Utah
Washington County School
District
Virginia
Commonwealth of Virginia
City of Manassas Park
Wisconsin
City of Appleton
City of Brookfield
City of Eau Claire
City of Wauwatosa
City of West Allis
County of Brown
County of Kenosha
County of Milwaukee
County of Waukesha
Village of Hales Corner
HIDTA Milwaukee
Diocese of Madison Catholic
Schools
Madison School District
Shorewood School District
Whitnall School District
West Allis School District
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Key Personnel
The following pages contain detailed resumes for each key personnel member assigned to the project.

Agenda Item #10.4.

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Director, Enterprise Applications Consulting
Tatjana Meser has over 14 years of experience with local government agency software implementations. Her in-depth experience with software configuration, business analysis, and user needs assessment allows Tatjana to successfully oversee project implementations of standard and customized software.

Skilled in all facets of the project life cycle for application software, she has experience with functional and technical requirements development, gap analysis, system analysis, design, specifications, unit and system testing, implementation planning, execution, lessons learned, and system documentation.

These business improvement and process consistency efforts have created significant cost savings through move-efficient business processes and have reduced overall implementation costs.

Having worked with numerous government agencies as a vendor, Tatjana also brings an understanding, perspective, and ability to manage all the parties necessary for delivering lasting operational success.

Highlights
• Project oversight and management services for multiple community development implementations with custom
integration to financial, tax, and business licensing systems • Industry experience includes work with City and County agencies
Agency Experience
City of Batavia
City of Beaumont
City of Carlsbad
City of Cedar Hill
City of Chico
City of Corona
City of Coronado
City of Dana Point
City of Escondido
City of Fairfield
City of Farmers Branch
City of Fontana
City of Glendora
City of Greenville
City of Hesperia
City of Idaho Falls
City of Keller
City of Key West
City of Lakeland
City of Larkspur
City of Mill Valley
City of Mission Viejo
City of Monrovia
City of Newark
City of Novato
City of Oceanside
City of Palm Desert
City of Palmdale
City of Petaluma
City of Piedmont
City of Pinole
City of Pismo Beach
City of Rancho Palos Verdes
City of Rocklin
City of Salinas
City of San Bernardino
City of San Clemente
City of South Gate
City of St. Cloud
City of St. Helena
City of St. Paul
City of Vacaville
City of Vallejo
City of West Covina
City of West Sacramento
City of Wood Dale
Town of Windsor
Town of Woodside
Village of Lincolnwood
Village of Oswego
Village of River Forest
Village of Westmont
County of Butte
County of Calaveras County
County of Mendocino
County of Shasta
County of Yuba
County of Hanover

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Bachelor of Arts in International
Studies – UC San Diego
• Project Management Institute
Member – Inland Empire Chapter

SPECIALTIES
• Project Management
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• Business Process Redesign
• System Configuration and
Training
• Test and Go Live Plan Creation
I just wanted to say that I thought the
training sessions were very
informative and clear, and I learned a
lot from it. I appreciate your time
spent to train us. Thank you so much!
—Account Clerk
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
17 | 19

Management Consultant
Cyndi Hoxie has over 30 years of Public Sector experience, including 15 years in municipal government Building and Code Enforcement.

She has spent over 19 years assisting agencies with land management enterprise application systems, with her last position as a product owner of a mid-tier land management software representing the software needs of government agencies nationwide.

Cyndi's applications experience ranges from being a frontline, daily land management software user to extensive applications support and software implementor and project manager of software
implementations. Her diverse experiences allowed her to represent clients' needs and drive the development of land management software with the end user in mind. Cyndi now utilizes her vast land management systems knowledge to provide agencies hands-on application support, maintenance, data management, reporting writing, training, and consulting advisory.

Highlights
• Experience with planning, permitting, inspections, code enforcement, and tax and licensing processes
• Project oversight and management services for multiple community development implementations
• Experience with custom integrations specifically for financial, tax, and business licensing systems
• Business process gap analysis and workflow documentation • Extensive knowledge of business and technical processes of enterprise applications
Agency Experience
City of Aurora
City of Aventura
City of Bakersfield
City of Boynton Beach
City of Brentwood
City of Broken Arrow
City of Carlsbad
City of Cary
City of Champaign
City of College Station
City of Coral Springs
City of Crestview
City of Delray Beach
City of Folsom
City of Fresno
City of Grand Prairie
City of Greenville
City of Gresham
City of Las Vegas
City of Los Altos
City of Manchester
City of Marietta
City of Miami Springs
City of Mission Viejo
City of Newberg
City of Norfolk
City of North Port
City of Novato
City of Oswego
City of Pearland
City of Piedmont
City of Pinole
City of Plano
City of Pompano Beach
City of Rio Rancho
City of St. Cloud
City of St. Helena
City of St. Petersburg
City of Salinas
City of San Bernardino
City of San Clemente
City of Solana Beach
City of Tamarac
City of West Palm Beach
City of Winter Haven
Town of Davie
Town of Lady Lake
Town of Los Altos
Hills
Town of Normal
Town of Windsor
Village of
Lincolnwood
County of Butte
County of Hanover
County of Mendocino

CREDENTIALS
• Certified Scrum Product Owner

SPECIALTIES
• Project Management
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• System Configuration and
Training
• Test and Go Live Plan Creation
Cyndi, Thank you so much for
accomplishing this huge task in a
short period of time! We would not
have been able to do this without you.
—City Manager
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
18 | 19

Enterprise Applications Senior Management Consultant
Michael Truncale has over 18 years of experience working directly with municipalities and government agencies with software implementations. His experience includes business process assessments, project planning, software implementation, application configuration, custom integrations, scoping customization needs, managing multiple teams across disciplines, process documentation, and project management related to enterprise applications.

Having worked for a leading local government enterprise software provider, Michael brings a strong understanding of software implementation, consulting, process knowledge, and functional knowledge, along with customer needs and concerns throughout and post-implementation.

Michael's in-depth agency process knowledge, technical and functional background, and passion for helping people enable him to identify process gaps and provide quantifiable solutions easily.

Highlights
• Business process gap analysis
• Multi-phased agency-wide software implementations
• Extensive knowledge of business and technical processes of enterprise applications
• Facilitator between C-level and functional roles
Agency Experience
City of Ann Arbor
City of Bellingham
City of Brentwood
City of Bryan
City of Canton
City of Carlsbad
City of Chico
City of College Station
City of Colleyville
City of East Palo Alto
City of Edmond
City of Emeryville
City of Elk Grove
City of Escondido
City of Gladstone
City of Glendora
City of Golden
City of Greeley
City of Greer
City of Helena
City of Larkspur
City of Medford
City of Norwalk
City of Novato
City of Pearland
City of Pflugerville
City of Piedmont
City of Pinole
City of Poway
City of Prescott
City of Round Rock
City of Sammamish
City of San Bernardino
City of San Clemente
City of San Marcos
City of Tracy
City of Tukwila
City of Vacaville
City of Walla Walla
City of West Covina
City of Westminster
City of Wildwood
Butte County
Glenn County
Hanover County
Lewis and Clark County
Lincoln County
Manatee County
Mendocino County
Nassau County
Spotsylvania County
Summit County
Yuma County
Town of Castle Rock
Town of Flower
Mound
Town of Parker
Town of Windsor
Town of Woodside

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Bachelor of Arts in Business
Administration – California State
University of San Marcos
• Project Management Institute
Member – San Diego Chapter

SPECIALTIES
• Project Management
• Implementation Project
Management
• Business Process Reviews
• Current System Needs Analysis
and Improvement
• Project Management Oversight
• Conversion, Interface Planning,
and Implementation Support
• Understanding of public sector
departmental operations and
application systems
• Workflow analysis and mapping
• Business Process Redesign
• System Configuration and
Training
• Test and Go-Live Plan Creation
… p f v
amazing and the deliverable is just so
W I’m k g f w
to working more with you.
—Senior Information Systems
Analyst
CA Municipality
First of all, great work. You are an elite
mm I ’ b
skill and to be clear you are top notch in
everything else.
—Senior Information Systems
Analyst
CA Municipality
Agenda Item #10.4.

Land Management System Assistance

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
19 | 19
D v W K , PA (Inactive)
Partner – Enterprise Applications Consulting Practice Leader David Krout has over 25 years of experience assisting local governments with a broad scope of information technology needs. He specializes in working with organizations to identify their strategic, organizational, application, and functional requirements to determine which system and/or specific applications are a proper fit for both the agency and the vendor.

David's unique and diversified background in business management, accounting, and management consulting has allowed him to collaborate with C-level executives and department staff from a practical, businessmanagement perspective to maximize their technology utilization.

Having also worked for a leading local government enterprise software provider, David brings a unique understanding of consulting, client representation, and vendor relationships to the collaboration between the agency and software vendors.

Highlights
• Served on the National Committee for Information Technology for the Institute of Management Accountants
• Former President, Institute of Management Accountants, Inland Empire Chapter
• Former Government IT Consulting Manager for RSM McGladrey, the nation's fifth-largest CPA and consulting firm
• Featured speaker for the California Society of Municipal Finance Officers (CSMFO), Municipal Information Systems Association of California (MISAC), and Texas Association of Government Information Technology Managers
• Project lead with over 100 public-sector agencies throughout the United States
Agency Experience
City of Albany
City of Batavia
City of Bloomington
City of Brentwood
City of Brisbane
City of Burbank
City of Burlington
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cedar Hill
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Dana Point
City of Dublin
City of Emporia
City of Farmers Branch
City of Foster City
City of Gastonia
City of Healdsburg
City of Hemet
City of High Point
City of Highland Park
City of Hutto
City of Indio
City of La Habra
City of La Puente
City of Laguna Niguel
City of Lake Forest
City of Larkspur
City of Lomita
City of Manassas Park
City of Menlo Park
City of Mission Viejo
City of Mountain View
City of Murrieta
City of Newark
City of Novato
City of Pacifica
City of Palm Desert
City of Palmdale
City of Pelham
City of Petaluma
City of Piedmont
City of Rancho Mirage
City of Redlands
City of Rialto
City of Riviera Beach
City of Rosemead
City of St. Helena
City of Salisbury
City of San Bernardino
City of San Gabriel
City of San Jacinto
City of San Leandro
City of Sandpoint
City of Shawnee
City of Sierra Madre
City of Simi Valley
City of South Gate
City of Tracy
City of Tustin
City of West Covina
City of West Des Moines
City of West Sacramento
City of Whittier
City of Wilton Manors
City of Windsor
County of Buncombe
County of Butte
County of Denton
County of Douglas
County of Lassen
County of Mendocino
County of Orange
County of Plumas
County of Riverside
County of San Bernardino
Town of Danville
Town of Groton
Town of Hillsborough
Town of Truckee
Town of Windsor
Town of Woodside
Village of Glencoe
Village of Lincolnwood
Village of Northfield
Village of Oswego
Village of Park Forest
Village of River Forest
Coachella Valley MVCD
East Bay Regional Park
District
El Toro Water District
Four Rivers Sanitation
Authority
Jurupa Community
Services District
Las Angeles Community
Development Authority
Las Virgenes Municipal
Water District
Mesa Water District
Midpeninsula Regional
Open Space District
Ramona Municipal Water
District
Rincon del Diablo Water
District
Riverside County Sherrif's
Office
Rosamond Community
Services District
Salisbury-Rowan Utilities
San Bernardino Municipal
Water
Walnut Valley Water District
West County Wastewater
District
Western Municipal Water
District
Castaic Lake Water Agency
Castro Valley Sanitary
District
Cucamonga Valley Water
District
Gastonia Water & Power
Glendale Water and Power
TrueNorth Educational
Cooperative

CREDENTIALS, DEGREES,

AND AFFILIATIONS
• Certified Public Accountant
(CPA) (Inactive)
• Bachelor of Science in
Business Administration
and Accounting – CSU
San Bernardino

SPECIALTIES
• Business Process Reviews
• Applications Requirements
Definition
• Enterprise Applications
Architecture
• Current System Needs
Analysis and
Improvement
• New Software Selection
Assistance
• Technology Master
Planning
• Project Management and
Oversight
• Conversion Assistance and
Planning
• Contract Reviews and
Negotiations
It has been absolutely key to this
project that ClientFirst, especially
Dave, knows the governmental
environment, its limitations and its
opportunities.
—Director of Administrative
Services
CA Municipality
(Inactive)
Agenda Item #10.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: May 13, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Approval of a Resolution Authorizing a Transfer in the Amount of $500,000 from Fund 741 - Street Capital
Improvement to Fund 101 - General Fund.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose of this action is to authorize a transfer of a General Fund contribution to Streets Capital Improvement back to the General Fund.

FINANCIAL IMPACT: The overall financial impact is a reduction to the fund balance in Fund 741 - Street Capital Improvement in the amount of $500,000 and an increase to the fund balance
in Fund 101 - General Fund in the amount of $500,000.

BACKGROUND:

On April 2023, the City Council received the FY 2022-23 2nd Quarter Finance Report with recommendations for mid-year budget adjustments. At the time of the report, it was estimated that on June 30, 2023 the estimated unassigned net position would be $11,300,248 or 58%.

Per Financial Policy P-FI-0016, the City Council has identified that the City's minimum funding target for the General Fund Unassigned Fund Balance is set to 30% of the General Fund annual operating expenditure. In addition, the policy states that the Council recognizes that the maintenance of a fund balance is essential to the preservation of the financial integrity of the City. The City goal is to use fund balance as a source to finance one-time investments, reserves, and/or commitments. As a one-time financing source, any unbudgeted year-end fund balance will be used for nonrecurring expenditures and only after the yearly audit and confirmation of the General Fund’s fund balance. At the end of each fiscal year, the Finance Division reports on the audited year-end financial results. Should actual General Fund revenues exceed expenditures and encumbrances, a year-end operating surplus shall be reported. Any year-end surplus that results in the General Fund balance exceeding the 30% fund balance target required by the policy shall be available for allocation.

As a result of the projected surplus in General Fund on June 30, 2023, City Council authorized a transfer in the amount of $500,000 from General Fund to the Streets Agenda Item #10.5.

Capital Improvement fund to provide additional funding to accelerate the progress on projects scheduled in the Streets Capital Improvement Program.

DISCUSSION:

In addition to contributions from the General Fund, streets capital projects included in the City's Capital Improvement Program (CIP) are funded through a variety of sources, including:
 Gas Taxes
 SB1 - California Road Maintenance and Rehabilitation Funds  Grants
 Napa County Measure U (previously Measure T)
Among these recurring funding sources, Measure U is the largest. Measure U is a 1/2 cent sales tax dedicated to local streets and roads. Since Fiscal Year 2018-19, the City of St. Helena has received on average $1.3 million annually from this source.

In Fiscal Year 2023-24, the City conducted a reconciliation to assess the progress of streets capital projects in the CIP, comparing Measure T funding expenditures with available funds. The analysis concluded that sufficient funding remains in the Measure T fund to support the streets capital projects currently programmed.

As a result, and at the Mayor's request, staff is requesting authorizing to transfer the $500,000 General Fund contribution from Fund 741 - Streets Capital Improvement back to the Fund 101 - General Fund.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 1: Strengthen Financial Sustainability
DOCUMENTS ATTACHMENTS:

Resolution - Authorize Transfer from Fund 741 to Fund 101 Agenda Item #10.5.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__
Resolution Authorizing a Transfer in the Amount of $500,000 from Fund 741 – Street Capital Improvement to Fund 101 – General Fund and the Necessary Budget Adjustments to Complete the Transfer.

RECITALS
A. On April 2023, the City Council received the FY 2022-23 2nd Quarter Finance Report with recommendations for mid-year budget adjustments; and B. At the time of the report, it was estimated that on June 30, 2023 the estimated unassigned net position would be $11,300,248 or 58%; and C. Any year-end surplus that results in the General Fund balance exceeding the 30% fund balance target required by the policy shall be available for allocation for onetime expenditures; and D. As a result of the projected surplus in General Fund at June 30, 2023, City Council authorized a transfer in the amount of $500,000 from General Fund to the Streets Capital Improvement fund to provide additional funding to accelerate the progress on projects scheduled in the Streets Capital Improvement Program; and E. In addition to contributions from the General Fund, streets capital projects included in the City's Capital Improvement Program (CIP) are funded through a variety of sources, including Measure U; and
F. In Fiscal Year 2023-24, the City conducted a reconciliation to assess the progress of streets capital projects in the CIP, comparing Measure T funding expenditures with available funds. The analysis concluded that sufficient funding remains in the Measure T fund to support the streets capital projects currently programmed;
G. As a result, and at the Mayor's request, staff is requesting authorizing to transfer the $500,000 General Fund contribution from Fund 741 - Streets Capital Improvement back to the Fund 101 - General Fund.

Agenda Item #10.5.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorize a transfer in the amount of $500,000 from Fund 741 – Street Capital Improvement to Fund 101 – General Fund and the necessary budget adjustments required to complete the transfer as identifed below.

2. Funding is as follows:

Description Fund GL Account Amount
Transfer to Other Funds –
Budget Increase to
Expense
Streets Capital 741-40-00-29-99 500,000
Operating Transfers In –
Budget Increase to
Revenue
General Fund 101-39-98-00-00 500,000
Approved at a Regular Meeting of the St. Helena City Council on May 13, 2025, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #10.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: May 13, 2025
FROM: Jackie Oneal, Senior Planner
SUBJECT: Adoption and second reading of an Ordinance approving Zoning Ordinance Amendment (ZOA 2025-001) to amend
Chapter 17.22.030 of Title 17 of the St. Helena Municipal Code to comply with recent changes to State law that
impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling
Units (“JADUs”) and provide other clean ups to the Code language for the purpose of clarity and consistency.

RECOMMENDED
ACTION:

Adoption by title only and waive the second reading of the proposed Ordinance to:

1. Find that, pursuant to the California Public
Resources Code Section 21080.17, the ordinance
is statutorily exempt from CEQA which exempts the
adoption of an accessory dwelling unit ordinance to
implement the provisions of Section 65852.2 of the
California Government Code; and

2. Approve and adopt Zoning Ordinance Amendment
(ZOA 2025-001) to amend Section 17.22.030 of the
St. Helena Municipal Code regarding ADU
regulations.

PREVIOUS COUNCIL
ACTION:

The City Council held the first reading at their April 22, 2025, regular City Council meeting and approved the
ordinance.

STATEMENT OF THE
PURPOSE:

To amend Chapter 17.22.030 of Title 17 of the St. Helena Municipal Code to comply with recent changes to State
law that impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory
Dwelling Units (“JADUs”) and provide other clean ups to the Code language for the purpose of clarity and
consistency.

FINANCIAL IMPACT: N/A
BACKGROUND:

Recent changes to State law (AB 2533 and SB 1211) impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”). AB 2533 focuses on unpermitted ADUs and JADUs. The primary regulatory changes from AB 2533 include:

Agenda Item #10.6.

 Expands existing prohibitions to denial to include JADUs  Expands existing amnesty program for unpermitted ADUs and JADUS by changing the construction cut-off date from 1/1/2018 to 1/1/2020  Replaces the existing exception to denial with a requirement that local agencies find that correction is necessary to comply with habitability standards in the Health and Safety Code section 17920.3, Substandard Buildings (exception to denials were previously based on building code)
SB 1211 focuses on replacement parking requirements and the number of ADUs permitted on multifamily properties. The primary regulatory changes from SB 1211 include:
 Expands existing prohibitions to off-street parking requirements. No replacement parking requirement for uncovered parking spaces demolished or replaced with an ADU
 Adds new definition for “Livable Space” a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation  Increases the number of detached ADUs allowed on a lot with existing multifamily. Up to 8 detached ADUs or as many as there are primary dwelling units on the lot, whichever is less
In order to ensure the zoning code is not in conflict, on April 1, 2025, the Planning Commission considered an amendment to the zoning ordinance (ZOA 2025-001) and recommended the City Council approve the ordinance amendment (see Attachment 1).

The Planning Commission conveyed in their discussion that they do not see ADU’s as a solution for housing. This comment does not relate to the adequacy or inadequacy of the ordinance.

The motion below passed on April 22, 2025, moved by Council Member Spadarotto and seconded by Council Member Barak, with a 4-0-1 vote (Council Member Summers absent) to introduce and waive the first reading of the proposed Ordinance to:

1. Find that, pursuant to the California Public Resources Code Section 21080.17, the ordinance is statutorily exempt from CEQA which exempts the adoption of an accessory dwelling unit ordinance to implement the provisions of Section 65852.2 of the California Government Code; and

2. Approve and adopt Zoning Ordinance Amendment (ZOA 2025-001) to amend Section 17.22.030 of the St. Helena Municipal Code regarding ADU regulations.

DISCUSSION:

St. Helena Municipal Code Section 17.22.030 provides development regulations for Accessory Dwelling Units. The proposed Ordinance will amend Section 17.22.030 of the City of St. Helena Municipal Code to address these key areas:
 Definitions
 Approvals
Agenda Item #10.6.

 General ADU and JADU Requirements
 Specific ADU Requirements
 Fees
 Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures
Adopting the proposed ordinance, prepared in collaboration with the City Attorney, ensures that the City’s ADU ordinance (Attachment 1) will be valid under AB 2533 and SB 1211.

ENVIRONMENTAL REVIEW: Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, the adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements state ADU law.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

Attachment 1. Redlined Ordinance - ZOA 2025-001
Attachment 2. Clean Copy Ordinance - ZOA 2025-001
Attachment 3. April 22, 2025 Staff Report
Agenda Item #10.6.

-1-
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST. HELENA AMENDING TITLE 17 (ZONING) SECTION 17.22.030 (ACCESSORY DWELLING UNITS) OF THE ST. HELENA MUNICIPAL CODE RELATING TO ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS IN THE CITY,

AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17
WHEREAS, the City of St. Helena, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the Planning and Zoning Law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, in 2024, the California Legislature approved, and the Governor signed into law, Assembly Bill 2533 (“AB 2533”) and Senate Bill 1211 (“SB 1211”), which further amend state ADU law;
WHEREAS, AB 2533 and SB 1211 took effect on January 1, 2025, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the requirements of AB 2533 and SB 1211; and
WHEREAS, the City now proposes to amend a provision of its Zoning Code, Title 17, to reflect AB 2533’s and SB 1211’s changes to state law; and WHEREAS, staff and the City Attorney prepared the proposed ordinance, including any additional information and documents deemed necessary for the Planning Commission and City Council to take action; and
WHEREAS, the City gave public notice of the public hearing for the proposed ordinance by publishing in the Napa Valley Register; and WHEREAS, the Planning Commission held a duly noticed public hearing at a Regular Meeting on April 1, 2025, on the proposed Ordinance during which public hearing the Planning Commission received comments from City staff and members of the general public and recommended approval to the City Council through Resolution No.

PC2025-003; and
Agenda Item #10.6.

- 2 -
WHEREAS, the City Council held a duly noticed public hearing on April 22, 2025, 2025 on the proposed Ordinance, during which public hearing the City Council received comments from City staff and members of the general public; and WHEREAS, the City Council desires to approve the requested amendments to Section 17.22.030 of the St. Helena Municipal Code through approval of this Ordinance.

NOW, THEREFORE, the City Council of the City of St. Helena does hereby ordain as follows:

Section 1. Recitals. The above recitals are incorporated as though set forth in this section.

Section 2. Amendment. Section 17.22.030 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):

17.22.030 Accessory dwelling units.

A. Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with California Government Code Sections 65852.2 and 65852.22.

B. Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:

1. Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.

2. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.

3. Considered in the application of any local ordinance, policy, or program to limit residential growth.

4. Required to correct a nonconforming zoning condition as defined in subsection (C) of this section. This does not prevent the city from enforcing compliance with applicable building standards in accordance with California Health and Safety Code Section 17980.12.

C. Definitions. As used in this section, terms are defined as follows:

Agenda Item #10.6.

- 3 -
“Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:

1. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and

2. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.
“Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
“Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. All such facilities are to be separate and distinct from those included in and provided for any other dwelling unit or accessory structure on the parcel, except as otherwise specifically provided (e.g., utility connections may be shared as provided in subsection (G)(2) of this section; a junior accessory dwelling unit may share sanitation facilities). “Cooking facility” means a stove with at least two burners, a sink and permanent refrigeration.
“Efficiency kitchen” means a kitchen that includes each of the following:

1. A cooking facility with appliances.

2. A food preparation counter or counters that total at least fifteen (15) square feet in areaand storage cabinets that are of a reasonable size in relation to the size of the ADU.

3. Food storage cabinets that total at least thirty (30) square feet of shelf space.
“Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:

1. Is no more than five hundred (500) square feet in size; Agenda Item #10.6.

- 4 -

2. Is contained entirely within an existing or proposed single-family structure.

An enclosed use within the residence, such as an attached garage, is considered to be part of and contained within the single-family structure;

3. Includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure;

4. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling;

5. Includes an efficiency kitchen, as defined in this subsection (C); and

6. Includes a separate entrance from the main entrance to the structure. “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, cooking, eating, or sanitation. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.
“Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
“Primary residence” means a single-family dwelling or multifamily residential dwelling that either exists on or is proposed for a lot zoned for single-family or multifamily residential use.
“Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
“Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

Agenda Item #10.6.

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“Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

D. Approvals. The following approvals apply to ADUs and JADUs under this section:

1. Generally. Except as described in subsection (D)(2) of this section, an ADU is allowed with only a building permit if it complies with each of the requirements in subsections E, F, and G of this section.Building Permit Only. If an ADU or JADU complies with each of the general requirements in subsection (e) below, it is allowed with only a building permit in the following scenarios:

2. Partial Exemption for Certain ADUs and JADUs. An ADU or JADU in any of the four scenarios that are described in subsections (D)(2)(a) through (D)(2)(d) of this section is exempt from the design and development standards in subsection F of this section and is allowed with only a building permit if it complies with each of the requirements in subsections E and G of this section.
a. Converted on single-family lot: only one ADU as described in this subsection or and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to one hundred fifty (150) additional square feet. For purposes of this subsection, “within the existing space” includes a structure that is constructed in the same location and to the same dimensions. ii. Has exterior access that is independent of that for the single-family dwelling.
iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
iv. The JADU complies with requirements of California Government Code Section 66333–6633965852.22.
b. Detached on single-family lot: one detached, new-construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that Agenda Item #10.6.

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might otherwise be established on the lot under subsection (D)(1)(a) (D)(2)(a) of this section), if the detached ADU satisfies the following limitations:
i. The side and rear yard setbacks are at least four feet. ii. The total floor area is eight hundred (800) square feet or smaller. iii. The peak height above grade does not exceed the applicable height limit in subsection (E)(2) (E)(9) of this section.
c. Converted on multifamily lot: multiple One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. At Under this subsection (D)(1)(c), at least one converted ADU under this subsection is allowed within an existing multifamily dwelling, up to a quantity equal to twenty-five percent (25%) of the existing multifamily dwelling units.
d. Detached on multifamily lot: no more than two detached ADUs on a lot that haswith a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following limitations:
i. The side and rear yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
ii. The peak height above grade does not exceed the applicable height limit in subsection (E)(2) (E)(9) of this section.
iii. If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary dwelling units on the lot.

2.3. Process and Timing.
a. An application for an ADU or JADU is considered and approved ministerially, without discretionary review or a hearing.

Agenda Item #10.6.

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b. The city must approve or deny an application to create an ADU or JADU within sixty (60) days from the date that the city receives a completed application. If the city has not approved or denied the completed application within sixty (60) days, the application is deemed approved unless either:
i. The applicant requests a delay, in which case the sixty (60) day time period is tolled for the period of the requested delay; or ii. In the case of a JADU, when theWhen an application to create a junior accessory dwelling unitan ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the ADU or JADU until the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing. c. If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the sixty (60) day time period established by subsection (D)(3)(b) of this section.
d. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.

E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs:

1. Zoning.
a. An ADU subject only to a building permit under subsection (D)(1) above may be created on a lot in a residential or mixed-use zone. b. An ADU permitted under subsection (D)(2) above or JADU may be created on any a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use (i.e., residential, mixed-use, and agriculturally zoned parcels).

Agenda Item #10.6.

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c. In accordance with Government Code section 66333(a), a JADU may only be created on a lot zoned for single-family residences.

2. Height.
a. Except as otherwise provided by subsection (E)(2)(b) and (E)(2)(c) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in height. b. A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. c. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
d. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (E)(2)(d) may not exceed two stories. e. For purposes of this subsection (E)(2), height is measured from existing legal grade or the level of the lowest floor, whichever is lower, to the peak of the structure.

23. Fire Sprinklers.
a. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
b. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

Agenda Item #10.6.

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34. Rental Term. No ADU or JADU may be rented for a term that is shorter than thirty (30) days. This prohibition applies regardless of when the ADU or JADU was created.

45. No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the primary residencelot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).

56. Septic System. If the ADU or JADU will connect to an on-site water-treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last ten (10) years. Refer to the county of Napa’s environmental health department regulations.

67. Owner Occupancy.
a. An ADU that is created under this section on or after January 1, 2020, but before January 1, 2025, isare not subject to any owner-occupancy requirement. b. Unless applicable law requires otherwise, all ADUs that are created on or after January 1, 2025, are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person’s legal domicile and permanent residence. cb. As required by state law, all JADUs are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement of this subsection (E)(7)(b) does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.

78. Deed Restriction. Prior to issuance of a building permit for an ADU orcertificate of occupancy for a JADU, a deed restriction must be recorded against the title of the property in the county recorder’s office and a copy filed with the community development director. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:

Agenda Item #10.6.

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a. The ADU or JADU may not be sold separately from the primary dwelling. b. The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.
c. The deed restriction runs with the land and may be enforced against future property owners.
d. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the community development director, providing evidence that the ADU or JADU has in fact been eliminated. The community development director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the community development director’s determination consistent with other provisions of this code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this code.
e. The deed restriction is enforceable by the community development director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.

89. Income Rent Reporting. In order to facilitate the city’s obligation to identify adequate sites for housing in accordance with California Government Code Sections 65583.1 and 6633065852.2, the following requirements must be satisfied:
a. With the building permit application, the applicant must provide the community development director with an estimate of the projected annualized rent that will be charged for the ADU or JADU.
b. Within ninety (90) days after each yearly anniversary of theJanuary 1 following issuance of the building permit, the owner must report the actual rent Agenda Item #10.6.

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charged for the ADU or JADU during the prior year. If the community development director does not receive the report within the ninety (90) day period, the owner is in violation of this Code, and the community development director may send the owner a notice of violation and allow the owner another thirty (30) days to submit the report. If the owner fails to submit the report within the thirty (30) day period, the community development director may enforce this provision in accordance with applicable law.

9. Height.
a. Except as otherwise provided by subsections (E)(9)(b), (E)(9)(c), and (E)(9)(d) of this section, a detached ADU created on a lot with an existing or proposed single-family or multifamily dwelling unit may not exceed sixteen (16) feet in height.
b. A detached ADU may be up to eighteen (18) feet in height if it is created on a lot with an existing or proposed single-family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Public Resources Code Section 21155, and the ADU may be up to two additional feet in height (for a maximum of twenty (20) feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. c. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed eighteen (18) feet in height.
d. An ADU that is attached to the primary dwelling may not exceed twenty-five (25) feet in height or the height limitation imposed by the underlying zoning district that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (E)(9)(d) may not exceed two stories.
e. For purposes of this subsection (E)(9), height is measured above existing legal grade to the peak of the structure.

10. Building and Safety.

Agenda Item #10.6.

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a. Must Comply With Building Code. Subject to subsection (E)(10)(b) of this section, all ADUs and JADUs must comply with all local building code requirements.
b. No Change of Occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in California Building Code Section 310, unless the chief building official makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety.

Nothing in this subsection (E)(10)(b) prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.

F. Specific ADU Requirements. The following requirements apply only to ADUs that are approvedrequire an ADU permit under subsection (D)(1) (D)(2) of this section:

1. Maximum Size.
a. The maximum size of a detached or attached ADU subject to this subsection F is eight hundred fifty (850) square feet for a studio or one-bedroom unit and one thousand (1,000) square feet for a unit with two bedrooms. No more than two bedrooms are allowed.
b. An attached ADU that is created on a lot with an existing primary dwelling is further limited to fifty percent (50%) of the floor area of the existing primary dwelling.
c. Application of other development standards in this subsection F, such as FAR or lot coverage, might further limit the size of the ADU, but no application of FAR, lot coveragethe percent-based size limit in subsection (F)(1)(b) above or of an FAR, front setback, lot coverage limit, or open-space requirements may require the ADU to be less than eight hundred (800) square feet.

2. No ADU may cause the total gross floor area of the underlying zone to be exceeded, with the provision that all lots may have an ADU up to 800 square feet.

23. Lot Coverage. No ADU subject to this subsection F may cause the total lot coverage of the lot to exceed the maximum lot coverage for the zoning district in Agenda Item #10.6.