St. Helena City Council
April 14, 2026

City of St. Helena
City Council Regular Meeting
Tuesday, April 14, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email via to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the online City Council agenda.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at cityofsthelena.gov.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en cityofsthelena.gov

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Michelle Deasy, City Council Members: Aaron Barak, Kate Spadarotto, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES

5.1. Regular City Council Meeting Minutes of March 24, 2026

5.2. Special City Council Meeting Minutes of April 7, 2026

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

6.1. Public Comment

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS
Estimated start time: 6:45 p.m.

8.1. Proclaiming April as Sexual Assault Awareness Month (SAAM)

8.2. National Library Week Proclamation

8.3. Arbor Day Proclamation

8.4. Presentation of U.S. Congressional Record Recognition Honoring Retirement of Police Chief Chris Hartley from Congressman Mike Thompson by Anna Chouteau, Field Representative.

8.5. Presentation of a California State Senate Resolution, authored by Senator Christopher Cabaldon, District 3 and co-signed by California Assembly Majority Leader Cecilia Aguiar-Curry, District 4, recognizing the Retirement of Police Chief Chris Hartley by Alex Pader District Director for Senator Cabaldon.

8.6. Celebrating the Retirement of Chief of Police Chris Hartley

9. STAFF BRIEFING AND PRESENTATIONS

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 7:15 p.m.

10.1. Consideration and acceptance of a Public Utility Easement Deed between the City of St. Helena and PG&E and authorization to record the Easement Deed with the County of Napa.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Eric Janzen, Asst. PW Director
Recommendation: Staff recommends City Council approve the attached Resolution and approve the Public Utility Easement Deed between PG&E and the City of St. Helena.

10.2. Consideration and Proposed Approval of a Resolution (1) Authorizing the City Manager to execute a Professional Services Agreement with Cannon Corporation for SCADA System Assessment and Preliminary Design for Project CIP No. W18-113 in an Amount not-to-exceed $109,718; and (2) Authorizing the Director of Public Works to approve Change Orders not-toexceed 10% of the contract price; and (3) Authorize the Recommended Budget Amendments/Transfers.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Bruce Zaeni, Project Manager
Recommendation: Staff recommends approval of the attached Resolution.

11. PUBLIC HEARINGS

12. OLD BUSINESS

13. NEW BUSINESS
Estimated start time: 7:30 p.m.

13.1. Approval of a Resolution awarding nonprofit grant funding through the Nonprofit Grant Program in Fiscal Year (FY) 2026-27 Operations Budget in the amount of $75,000.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ciara Caouette, Senior Accounting Tech
Recommendation: Staff recommends approval of the attached resolution.

13.2. Consideration and Approval of a Resolution (1) Approving the purchase of a Clayton Homes manufactured home for the Water Treatment Plant; (2) Authorizing the City Manager to negotiate and execute a purchase agreement with Clayton Homes; (3) Declaring the existing manufactured home surplus and authorizing staff to dispose; (4) Authorizing a budget increase of $240,671 for CIP Project W26-03 Water Treatment Plant Modular Housing; (5) Authorizing associated budget adjustments; (6) Authorizing the Director of Public Works to approve construction change orders not to exceed 10%.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mario Traverso, Project Manager
Recommendation: Consider and Approve the Resolution

13.3. Approval of a Resolution Authorizing Recruitment for a City Manager and Provide Direction Regarding the Selection of a Firm to Conduct the Recruitment Process.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends that City Council approve the attached resolution and provide direction and authorization to retain a firm to assist in the recruitment process.

13.4. Approval of a Resolution 1. Appointing James McCann as Interim City Manager pursuant to Government Code section 21221(h), effective April 14, 2026; and 2. Approving an Interim Employment Agreement with James McCann for service as Interim City Manager.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends approval of the attached resolution.

13.5. Approval of a Resolution Authorizing a Budget Increase in the Amount of $457,287 Utilizing General Fund Reserves to Cover Expenses Related to the City Manager Separation Agreement.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends approval of the attached resolution.

14. CITY COUNCIL REPORTS

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for April 28, 2026.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on April 10, 2026.

Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources

Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s website at cityofsthelena.gov and will be available for public review at the respective meeting.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, March 24, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://www.cityofsthelena.gov/963/Meeting-Agendas or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto

Absent: Council Member Billy Summers

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:04 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
Vice Mayor Michelle Deasy moved to approve the agenda. The motion was seconded by Council Member Kate Spadarotto and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

5. ADOPTION OF MINUTES

5.1 Consideration and proposed approval of Regular Meeting Minutes of March 10, 2026.

Vice Mayor Michelle Deasy moved to approve the Regular Meeting Minutes of March 10, 2026. The motion was seconded by Council Member Kate Spadarotto and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None

Regular City Council
March 24, 2026
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM:

Anthony Micheli, Katie Somple, Tom Belt, Leslie Stanton, Colleen Gillaspy, Elaine de Man, Kelly Wheaton, Tamara Sorensen, Michelle Covell and Lisa Pelosi addressed the City Council.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

7.1 Assistant City Manager/Director of Public Works, Joe Leach provided a report regarding the water issue that occurred on Friday, March 20. City Clerk Andrew Bradley gave update on the Community Academy, which is scheduled to begin on April 15, 2026. He also noted that the City will be transitioning to a new platform for managing agendas and Public Records requests.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1 Presentation of U.S. Congressional Record Recognition Honoring the City’s Sesquicentennial from Congressman Mike Thompson by Anna Chouteau, Field Representative.

Mayor Dohring received the proclamation on behalf of the City.

8.2 Presentation of a California State Assembly Resolution, authored by Majority Leader Cecilia Aguiar-Curry, District 4, recognizing the City of St. Helena on the occasion of its Sesquicentennial (150th) Anniversary by Tracy Krumpen, District Director.

Mayor Dohring received the proclamation on behalf of the City.

8.3 Proclamation Celebrating the Sesquicentennial of the City of St. Helena by Mayor Paul Dohring.

Mayor Dohring read the proclamation.

8.4 National Women's History Month
Mayor Dohring read the proclamation.

8.5 Finance Committee Status Report
Members of the Finance Committee including Chair, Chris Warner and members, Gregg Dawley, Garry Rose and Mark Smithers made a presentation.

9. STAFF BRIEFINGS & PRESENTATIONS

9.1 Downtown Sidewalk Update - Utilities Conflict and Trees

Regular City Council
March 24, 2026
Assistant City Manager/Director of Public Works, Joe Leach presented on the item.

Mayor Dohring opened the public comment; public comment was made by Anthony Micheli, Elaine de Man, Colleen Gillaspy, Dreanne Faust, Kelly Wheaton, Michelle Covell, Tamara Sorensen.

The discussion was turned over to the Council. During the discussion the Mayor reopened the public comment. Public comment was received by Kelly Wheaton, Tamara Sorensen, Anthony Michelli, Michelle Covell and unknown resident.

After closing public comment, the Council provided direction to staff to engage with PG&E on the gas lines, consult with NVTA on the grant and improve the management of downtown parking with the primary focus on public safety. The Council expressed concern about planting trees over gas lines and asked staff to come back at a Special City Council meeting once questions have been addressed.

Mayor Dohring called for a 10-minute break at 8:30 P.M. Council resumed at 8:40 p.m.

After the break, Council Member Barak moved to request that item 10.2 be pulled for discussion, and items 10.5 and 13.1 be moved to a date uncertain.

The motion was seconded by Council Member Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto
NOES:

ABSENT: Council Member Billy Summers
RECUSE:

10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

10.1 February 2026 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

10.2 This item was pulled for discussion.

Regular City Council
March 24, 2026
Proposed approval of a Resolution approving an Employment Agreement with Leza Mikhail, ratifying the City Manager's appointment to serve as the Director of Community Development.

10.3 Consideration and Approval of a Resolution Creating Capital Improvement Plan Project No. W26-04 Water Main Pipeline Cleaning Program and Authorizing Associated Project Budget and Amendments.

CEQA Determination: Exempt
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends approval of the attached Resolution.

10.4 Consideration of a resolution approving (1) a temporary closure of a portion of Adams Street from Friday, May 15, 2026, at 6:00 p.m., to Sunday, May 17, 2026, at 6:00 p.m.; and (2) authorizing the possession of open alcoholic beverages on this public street for the Neighborhood Table Event scheduled for Saturday, May 16, 2026, from approximately 6:00 p.m. to 9:00 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends approval of the attached resolution.

Council Member Kate Spadarotto moved to approve the balance of the consent calendar excluding items 10.2 and 10.5. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

10.5 This item was moved to a date uncertain.

Consideration and Approval of a Resolution (1) Approving the purchase of a Clayton Homes manufactured home for the Water Treatment Plant; (2) Authorizing the City Manager to negotiate and execute a purchase agreement with Clayton Homes; (3) Declaring the existing manufactured home surplus and authorizing staff to dispose; (4) Authorizing a budget increase of $240,671 for CIP Project W26-03 Water Treatment Plant Modular Housing; (5) Authorizing associated budget adjustments; and (6) Authorizes the Director of Public Works to approve construction change orders not to exceed 10%.

CEQA Determination: Exempt

Regular City Council
March 24, 2026
Prepared By: Mario Traverso, Project Manager
Recommendation:

Staff recommends approval of the attached Resolution.

10.2 Proposed approval of a Resolution approving an Employment Agreement with Leza Mikhail, ratifying the City Manager's appointment to serve as the Director of Community Development.

CEQA Determination: Exempt
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Administrative Services Director, Mandy Kellogg provided information to the Council on the item.

Mayor Dohring opened the public comment; public comment was made by Katie Somple, Elaine de Man, Colleen Gillaspy, Michelle Covell and Tamara Sorensen
At 9:00 p.m., Mayor Dohring asked for a motion to extend the meeting to 9:30 p.m. Vice Mayor Deasy made a motion to extend the meeting to 9:30 p.m. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto
NOES:

ABSENT: Council Member Billy Summers
ABSTAIN:

RECUSE:

Discussion returned to Council, where members directed questions and comments to staff.

Council Member Aaron Barak moved to approve the resolution approving an Employment Agreement with Leza Mikhail, ratifying the City Manager's appointment to serve as the Director of Community Development. The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

Regular City Council
March 24, 2026

11. PUBLIC HEARINGS
None.

12. OLD BUSINESS
None.

13. NEW BUSINESS

13.1 This item was moved to a date uncertain.

Adopt a resolution accepting the St. Helena Streets Master Plan (March 2026) and directing staff to utilize the Plan to guide future capital improvement planning, grant applications, and transportation project implementation.

CEQA Determination: Exempt
Prepared By: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer
Recommendation:

Adoption of the attached resolution.

13.2 Appropriate Funds from the Affordable Housing Trust Fund and Measure E Fund for the Fountain Street Affordable Housing Development.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
1) Adopt a Resolution Appropriating $1.5 Million from the Affordable Housing Trust Fund and Measure E Fund for the Fountain Street Affordable Housing Development; 2) Direct the City Manager to memorialize the commitment in a commitment letter to the developer for its application to the Tax Credit Allocation Committee; and 3) direct staff to return to Council at the appropriate time with a proposed loan agreement between the Fountain Street Developer and the City for expenditure of the $1.5 million.

City Manager, Anil Comelo introduced Jen LaLiberte of Our Town St. Helena who presented on the item.

Mayor Dohring opened the public comment; public comment was made by Michelle Covell, Ruben Galvan, and Lauren Fuhrey.

Item deliberation was turned back over to the Council. The council agreed to provide full funding support of $2.2 million, with $1.5 million to be disbursed at construction closing and an additional $700,000 upon conversion to permanent financing. Staff will work with Our Town St. Helena to draft a commitment letter reflecting Council's direction.

Regular City Council
March 24, 2026
Mayor Paul Dohring moved to approve the resolution, revising the total commitment from $1.5 million to $2.2 million. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

14. CITY COUNCIL REPORTS:

City Manager, Anil Comelo acknowledged the work of staff and volunteers in organizing the Sesquicentennial fundraiser held over the weekend along with the special event that happened in Lyman Park earlier in the afternoon.

14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:42 p.m.

Regular City Council
March 24, 2026
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk

MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, April 7, 2026 @ 4:30 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
A complete video recording of this meeting, except for closed session, can be found at cityofsthelena.gov or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Billy Summers

Absent: Vice Mayor Michelle Deasy

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 4:32 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
City Council Member Aaron Barak moved to adopt the agenda. The motion was seconded by City Council Member Kate Spadarotto and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, City Council Member Billy Summers NOES: None
ABSENT: Vice Mayor Michelle Deasy
ABSTAIN: None
RECUSE: None

5. APPROVAL OF THE MINUTES

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

6.1. Public Comment

Mayor Dohring opened up the public comment. Public Comment was made by Elaine de Man.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

None.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS
None.

9. STAFF BRIEFING AND PRESENTATIONS
None.

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) None.

11. PUBLIC HEARINGS
None

12. OLD BUSINESS

12.1. Discussion Regarding Utility Conflict with Planned Street Trees CEQA Determination:

Prepared By: Eric Janzen, Asst. PW Director
Recommendation: Approve proposed re-location of new street trees.

Acting City Manager Joe Leach introduced the item, and Assistant Public Works Director Eric Janzen delivered the staff presentation.

Mayor Dohring invited brief questions from Council Members before opening the item for public comment. Public comments were received by Kelly Wheaton, Tamara Sorensen, Michelle Liu Covell, Oliver Caldwell and Celeste Neeley.

Following public comment, the discussion was returned to the Council.

Council Members posed additional questions to staff and provided direction to proceed with the completion of the sidewalk improvements to ensure safety.

Council specified that no trees should be planted above the gas lines at this time. Instead, staff should move in the direction to plant the largest tree in temporary planters.

13. NEW BUSINESS
None.

14. CITY COUNCIL REPORTS
None.

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 5:37 p.m.

APPROVED: ATTEST:
____________________________
Paul Jamison Dohring, Mayor
____________________________
Andrew Bradley, City Clerk

Agendas Report to the City Council
Agenda Section: PUBLIC FORUM
Department: Admin
DATE: April 14, 2026
FROM:

SUBJECT: Public Comment
ATTACHMENTS:

1. Public Comment - Kelly Wheaton

2. Public Comment - Tom Belt

3. Public Comment - Colleen Gillaspy 2









 



 




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City of St. Helena

PROCLAMATION
Sexual Assault Awareness Month
April 2026
WHEREAS, NEWS, Domestic Violence and Sexual Abuse Services provides safety, support, and advocacy to those experiencing sexual abuse;
WHEREAS, this year we honor 25 years of Sexual Assault Awareness Month and the shared commitment to end sexual assault, abuse, and harassment;
WHEREAS, rape, sexual assault, and sexual harassment harm our community; and that statistics show that over half of women and almost 1 in 3 men have experienced sexual violence and that sexual violence disproportionately affects women, minors, and racial and ethnic minority groups;
WHEREAS, this Sexual Assault Awareness Month we underscore that we believe survivors; that we believe violence has no place in our homes, our schools, or our community; and that we believe safety, dignity, and respect are not privileges but they are rights;
WHEREAS, by observing April as Sexual Assault Awareness Month we show that our City can lead with courage and is committed to supporting survivors and to preventing sexual violence across generations; NOW, THEREFORE I, Paul Dohring, Mayor, Mayor of the City of St.

Helena, on behalf of the St. Helena City Council do hereby proclaim April 2026 as Sexual Assault Awareness Month, in St. Helena, and I call upon the entire community, not only in April, but all year long, to take action to end sexual violence.

Dated: April 14, 2026
__________________________________
Paul Dohring, Mayor
City of St. Helena

City of St. Helena

PROCLAMATION
National Library Week
WHEREAS, libraries spark creativity, fuel imagination, and inspire lifelong learning, offering a space where individuals of all ages can explore new ideas and be drawn to new possibilities;
WHEREAS, libraries serve as vibrant community hubs, connecting people with knowledge, technology, and resources while fostering civic engagement, critical thinking, and lifelong learning;
WHEREAS, libraries provide the opportunity for everyone to pursue their interests and passions, allowing them to live their best life; WHEREAS, libraries provide free and equitable access to books, digital tools, and innovative programming, ensuring that all individuals— regardless of background—have the support they need to learn, connect, and thrive;
WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all;
WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships;
WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs;

WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals;
WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all;
WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week;
NOW, THEREFORE, be it resolved that I, Paul Dohring, Mayor of the City of St. Helena, proclaim National Library Week, April 19-25, 2026. During this week, I encourage all residents to visit their library to find their joy amidst the wealth of resources available.

Dated: April 14, 2026
__________________________________
Paul Dohring, Mayor
City of St. Helena

City of St. Helena

PROCLAMATION

ARBOR DAY
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and
WHEREAS, the City of St. Helena has been recognized as a Tree City USA by The National Arbor Day Foundation for 26 years and desires to continue its tree-planting practices
NOW, THEREFORE, let it be known that the City of St. Helena has declared the 22nd day of April 2026, as Arbor Day and will be holding tree plantings in recognition of Arbor Day for the purpose of expressing our support for efforts to protect our trees and woodlands.

Dated: April 14, 2026
__________________________________
Paul Dohring, Mayor
City of St. Helena

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: April 14, 2026
FROM: Eric Janzen, Asst. PW Director
SUBJECT: Consideration and acceptance of a Public Utility Easement Deed between the City of St. Helena and PG&E and
authorization to record the Easement Deed with the County of Napa.

RECOMMENDED
ACTION:

Staff recommends City Council approve the attached
Resolution and approve the Public Utility Easement Deed between PG&E and the City of St. Helena.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Approve the Public Utility Easement Deed pursuant to
which the City of St. Helena grants a public utility easement to PG&E and authorize recording with the County of Napa Recorder's Office.

FINANCIAL IMPACT: None
CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

PG&E wishes to relocate existing overhead electrical utilities underground. Some of these utilities cross land owned by the City of St. Helena. PG&E has requested easements from the City for these proposed underground utilities.

Existing overhead electrical infrastructure is located on the City owned parcels APN 021-420-005, APN 021-410-012 and APN 021-420-006, commonly known as the Louis Stralla Water Treatment Plant (WTP). PG&E wishes to relocate their existing overhead facilities underground. The underground facilities will closely parallel the existing overhead facilities and be of similar width and length. The underground easement will include a new transformer to be located near the existing WTP pump station. The transformer will be positioned such that it does not interfere with access, operation and maintenance of the pump station. All easements discussed herein are located along the private access road serving the WTP and Foley Family Wines (DBE Merus Wines) and are adjacent to Crystal Springs Road.

DISCUSSION:

PG&E and the City of St. Helena desire to approve and record a Public Utility Easement Deed (the "Easement Deed") pursuant to which the City will grant a public utility easement to PG&E. The Easement Deed authorizes PG&E to access the City's WTP properties in order to install, repair, maintain, operate, and replace their facilities. The easement deed also authorizes PG&E to perform periodic vegetation management, including tree removal, within the easement boundaries.

PG&E agrees to ensure that City Staff are able to access the WTP during construction or maintenance activities. PG&E further agrees to restore the surface of the ground to its prior condition following any of their construction or maintenance activities. PG&E will send notification to City Staff for scheduled maintenance activities and the City agrees to allow emergency activities to be performed without notification. Emergency activities will still be subject to the provisions of City Staff access to the WTP.

In accepting the easement agreement, the City agrees to allow PG&E access to their facilities. The City further agrees to not construct permanent facilities that would obstruct the easement or new underground facilities.

City Staff has reviewed the Public Utility Easement Deed and find it to be satisfactory and beneficial to both the City of St. Helena and PG&E. The City Attorney has also reviewed the Public Utility Easement Deed and finds it to be acceptable.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources ATTACHMENTS:

1. PE-35385806-City of St. Helena- Crystal Springs Road 2-26-26

2. FINAL.Resolution.Easemnt Deed.PG_E.2026.0 (1)-c1

83578.00011\44591233.1
RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612
Attn: Land Rights Library
Location: City/Uninc ____________________
Recording Fee $ __________________________
Document Transfer Tax $ __________
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax
Signature of declarant or agent determining tax
LD# 2408-06-10133 EASEMENT DEED
CITY OF ST. HELENA, a municipal corporation
hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, install, replace (of initial or any other size), remove, maintain, inspect and use facilities of the type hereinafter specified, together with a right of way therefor, on, over, and under the easement areas as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the unincorporated area of the County of Napa, State of California, described as follows:
(APN 021-420-005)
The parcel of land described in the deed from Lola Ethel Schlette to City of St, Helena dated May 15, 1958 and recorded in Book 569 of Official Records at page 162, Napa County Records. (APN 021-410-012)
The parcel of land described in the deed from Emma Rossini and Marilouise Rossini to City of St, Helena dated November 12, 1958 and recorded in Book 583 of Official Records at page 356, Napa County Records.
(APN 021-420-006)
The parcel of land described in the deed from John K. Sexton and Joan Sexton to Donald L. Coles and Rosalie D. Coles dated February 2, 1990 and recorded in Volume 1715 of Official Records at page 273, Napa County Records.

The facilities and easement areas are described as follows:

Such underground conduits, pipes, manholes, services boxes, wires, cables, and electrical conductors; aboveground marker posts, risers, and service pedestals; underground and aboveground switches, fuses, terminals, and transformers with associated concrete pads; and fixtures and appurtenances necessary to (SPACE ABOVE FOR RECORDER'S USE ONLY)

83578.00011\44591233.1
any and all thereof, as Grantee deems necessary for the distribution of electric energy and communication purposes, that are necessary for Grantee to communicate with Grantee’s facilities and no other purpose, located within the strips of land, the centerlines of which are described in EXHIBIT “A”, EXHIBIT “C”, and EXHIBIT “E”, and depicted on EXHIBIT “B”, EXHIBIT “D”, and EXHIBIT “F” attached hereto and made a part hereof.

Grantor further grants to Grantee the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within said easement areas.

Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement areas as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities.

Grantor also grants to Grantee the right to excavate, grade, and level the ground, including the right to construct, reconstruct, replace (of initial size or any other size), remove, maintain, and inspect walls to maintain the graded slopes for the protection of Grantee’s public utility facilities located within the easement areas, together with the right to construct and maintain drainage facilities and other appurtenances in connection with the walls.

Upon the completion of any construction activities within said easement area, Grantee shall restore the surface, including paving, vegetation and other improvements to as near as practicable to the condition that existed prior to such construction.

Grantor also grants to Grantee the right to install, maintain, and use aboveground facilities and equipment including, but not limited to cabinets, boxes, a pole-mounted antennae, and other appurtenances (“Aboveground Communication Facilities”) at the locations within the easement areas as shown on EXHIBIT “B” and EXHIBIT “D” for the purpose of transmitting and receiving data to remotely monitor, control, and operate equipment associated with the electric facilities, and the right to install, maintain, and use additional Aboveground Communication Facilities in the future at other locations within the easement areas that will not materially interfere with Grantor’s use of said lands; together with the right to energize and install adequate protection for the Aboveground Communication Facilities.

Grantee shall make multiple reasonable attempts to notify the Grantor prior to performing work in nonemergency situations.

Grantor reserves all rights to use the easement area (above and below ground) for any and all purposes, as long as those rights do not unreasonably interfere with Grantee’s herein granted express rights.

The legal description herein, or the map attached hereto, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730 (c) of the Business and Professions Code.

Grantee understands that access to the Grantor’s facility is paramount at all times due to its critical facility status.

If, due to Grantee’s future maintenance or replacement activities, Grantor’s operations or access is limited, Grantee shall ensure that any limited access for Grantor to Grantor’s facilities is limited in type and time to all that is absolutely necessary for the completion of Grantee’s work, for example in emergency maintenance or replacement situations.

This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

83578.00011\44591233.1
The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.

Dated:_____________________, ______ .

CITY OF ST. HELENA, a municipal
corporation
By: ___________________________________
By: ___________________________________
LD # 2408-06-10133
Region: 7
Land Service Office: Sacramento
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: 24.08.06.11.22, 24.08.06.13.44, 24.0806.11.21
PG&E Drawing Number(s): L-08-06-11, L-08-06-13
PLAT NO. GG33, GG3305, GG34, GG3401
LD of any affected documents: N/A
LD of any Cross-referenced documents; N/A
TYPE OF INTEREST: Electric Underground (4), Communication Easements (6) Order #: 35385806
County: Napa
Prepared By: NV5
Checked By: TST2
Approved By: NXCD, W1PH
Revised by: NXCD

Distribution Easement (Rev.4/2024)
State of California
County of )
On __________________________, before me, Notary Public, Insert name
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)
Signature of Notary Public

CAPACITY CLAIMED BY SIGNER
[ ] Individual(s) signing for oneself/themselves
[ ] Corporate Officer(s) of the above named corporation(s) [ ] Trustee(s) of the above named Trust(s)
[ ] Partner(s) of the above named Partnership(s)
[ ] Attorney(s)-in-Fact of the above named Principal(s) [ ] Other
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Sheet 1 of 2
APN 021-420-005
St. Helena, CA
Exhibit “A”
LANDS:

Real property situated in the unincorporated area of the County of Napa, State of California being more particularly described as follows:

The parcel of land described in the deed from Lola Ethel Schlette to City of St, Helena dated May 15, 1958 and recorded in Book 569 of Official Records at page 162, Napa County Records.

EASEMENT:

A strip of land of the uniform width of 10 feet extending from the easterly boundary line of said land in a general northwesterly direction, and lying 5 feet on each side of the line described as follows:

COMMENCING at the most southerly corner of said land and running northerly along said easterly boundary line
a) North 00°00'00" East, 120.33 feet
to the TRUE POINT OF BEGINNING of said line; said point also being the beginning of a nontangent curve, concave easterly, having a radius of 190.00 feet, a radial line to said point bears South 68°59'28" West; thence leaving said easterly boundary line 1) northerly along said 190.00 foot radius curve through a central angle of 19°54'00", an arc distance of 65.99 feet; thence
2) tangent to said curve, North 01°06'32" West, 95.01 feet; thence, 3) North 00°53'00" West, 149.56 feet; thence,
4) North 12°44'05" East, 12.63 feet; thence,
5) North 23°24'40" West, 23.62 feet; thence,
6) North 62°24'00" West, 10.78 feet; thence,
7) North 44°03'22" West, 105.34 feet; thence,
8) North 44°47'39" West, 180.52 feet; thence,
9) South 88°47'50" West, 24.52 feet; thence,
10) South 69°16'32" West, 20.00 feet to the POINT OF TERMINUS.

The sidelines of said strip shall be lengthened or shortened to begin at said easterly boundary line of said land.

CONTAINING: 6,876 SQ. FT., more or less.

Sheet 2 of 2
APN 021-420-005
St. Helena, CA
EXHIBIT “B” attached and made a part hereto.

The legal description herein was prepared by me
or under my direction on February 25, 2026.

Preliminary 02/25/2026 1:17:44 PM Page 33 of 539
CITY OF ST. HELENA
APN 021-420-005
569 O.R. 162
LEGEND
PROPERTY LINES ARE APPROXIMATE AND FOR REFERENCE PURPOSES ONLY.

UNLESS OTHERWISE SHOWN, ALL COURSES EXTEND TO OR ALONG BOUNDARIES OR LINES.

PLAT MAP

REFERENCES
EXHIBIT "B"

SHEET OF
SECTION TOWNSHIP RANGE MERIDIAN COUNTY OF:

F.B.: DR.BY: CH.BY:

CITY OF:

PG&E

SCALE DATE
DIVISION AUTHORIZE DRAWING NO.

PG&E - CWSP - SILVERADO 2104 LR 515946 PH 2.1

CRYSTAL SPRINGS ROAD
Preliminary 02/25/2026 9:34:48 AM Page 34 of 539
Sheet 1 of 2
APN 021-410-012
St. Helena, CA
Exhibit “C”
LANDS:

Real property situated in the unincorporated area of the County of Napa, State of California being more particularly described as follows:

The parcel of land described in the deed from Emma Rossini and Marilouise Rossini to City of St, Helena dated November 12, 1958 and recorded in Book 583 of Official Records at page 356, Napa County Records.

EASEMENT:

A strip of land of the uniform width of 10 feet extending from the northerly boundary line of said land in a general southeasterly direction, and lying 5 feet on each side of the line described as follows:

COMMENCING at the northwesterly corner of said land and running easterly along said northerly boundary line and the northerly boundary line of Section 13, Township 8 North, Range 6 West, Mount Diablo Base and Meridian
a) South 88°23'08" East, 258.08 feet
to the TRUE POINT OF BEGINNING of said line; thence leaving said northerly boundary line 1) South 79°57'21" East, 106.56 feet; thence
2) South 46°10'55" East, 19.57 feet; thence
3) South 79°15'37" East, 15.00 feet
to a point hereinafter referred to as Point “A”; thence continuing 4) South 79°15'37" East, 195.05 feet, more or less
to the westerly right of way line of Crystal Springs Road; said point being a POINT OF TERMINUS.

Also, BEGINNING at the hereinabove described Point “A”; thence 5) South 12°12'41" East, 5.05 feet; thence
6) South 06°08'17" West, 20.00 feet to a POINT OF TERMINUS.

The sidelines of said strip shall be lengthened or shortened to terminate at said northerly boundary line of said land and said westerly right of way line of Crystal Springs Road.

CONTAINING: 3,558 SQ. FT., more or less.

Sheet 2 of 2
APN 021-410-012
St. Helena, CA
EXHIBIT “D” attached and made a part hereto.

The legal description herein was prepared by me
or under my direction on February 25, 2026.

Preliminary 02/25/2026 1:18:20 PM Page 36 of 539
CITY OF ST. HELENA
APN 021-410-012
583 O.R. 356

FOLEY FAMILY WINES
APN 021-420-045

CRYSTAL VINES, LLC
APN 021-410-013
CITY OF ST. HELENA APN 021-420-021
SECTION 13
SECTION 12
1" = 100'

CRYSTAL SPRINGS ROAD

CRYSTAL SPRINGS ROAD
LEGEND

SECTION TOWNSHIP RANGE MERIDIAN

SCALE DATE
CITY OF:

DIVISION AUTHORIZE DRAWING NO. PG&E
COUNTY OF:

F.B.:

PROPERTY LINES ARE APPROXIMATE AND FOR REFERENCE PURPOSES ONLY.

UNLESS OTHERWISE SHOWN, ALL COURSES EXTEND TO OR ALONG BOUNDARIES OR LINES.

PLAT MAP

REFERENCES
DR.BY: CH.BY:
2/25/2026
EXHIBIT "D"

SHEET OF
PG&E - CWSP - SILVERADO 2104 LR 515946 PH 2.1
Preliminary 02/25/2026 9:35:03 AM Page 37 of 539
Sheet 1 of 1
APN 021-420-006
St. Helena, CA
Exhibit “E”
LANDS:

Real property situated in the unincorporated area of the County of Napa, State of California being more particularly described as follows:

The parcel of land described in the deed from John K. Sexton and Joan Sexton to Donald L. Coles and Rosalie D. Coles dated February 2, 1990 and recorded in Volume 1715 of Official Records at page 273, Napa County Records.

EASEMENT:

A strip of land of the uniform width of 10 feet extending from the westerly boundary line of said land, and lying 5 feet on each side of the line described as follows:

COMMENCING at the southwesterly corner of said land and running northerly along said westerly boundary line
a) North 00°25'27" West, 254.30 feet
to the TRUE POINT OF BEGINNING of said line; said point also being the beginning of a nontangent curve, concave westerly, having a radius of 396.00 feet, a radial line to said point bears South 70°20'56" East; thence leaving said westerly boundary line 1) northerly along said 396.00 foot radius curve through a central angle of 25°34'31", an arc distance of 176.76 feet; thence,
2) tangent to said curve, North 05°55'28" West, 62.44 feet; thence 3) South 87°22'27" West, 16.26 feet, more or less, to the westerly line of said lands and the POINT OF TERMINUS.

The sidelines of said strip shall be lengthened or shortened to begin and terminate at said westerly boundary line of said land.

CONTAINING: 2,552 SQ. FT., more or less.

EXHIBIT “F” attached and made a part hereto.

The legal description herein was prepared by me
or under my direction on February 25, 2026.

Preliminary 02/25/2026 1:18:34 PM Page 38 of 539
CITY OF ST. HELENA
APN 021-420-006
1751 O.R. 273

TOWNSHIP RANGE MERIDIAN

SCALE DATE
CITY OF:

DIVISION AUTHORIZE DRAWING NO. PG&E
COUNTY OF:

F.B.:

PROPERTY LINES SHOWN ARE APPROXIMATE AND FOR REFERENCE PURPOSES ONLY.

UNLESS OTHERWISE SHOWN, ALL COURSES EXTEND TO OR ALONG BOUNDARIES OR LINES.

PLAT MAP

REFERENCES
DR.BY: CH.BY:

EXHIBIT "F"
PG&E - CWSP - SILVERADO 2104 LR 515946 PH 2.2
SHEET 1 OF 1

SECTION

AMULET ESTATE LLC
APN 021-420-048

CANAPANY LLC
APN 021-420-049

CITY OF ST HELENA
APN 021-420-005
LEGEND
Preliminary 02/25/2026 9:35:19 AM Page 39 of 539
CITY OF ST. HELENA
RESOLUTION NO. 2026-
Resolution Approving a Public Utility Easement Deed Pursuant to which the City of St. Helena Grants a Public Utility Easement to PG&E and Authorizing the Recordation of the Easement with the County of Napa.

RECITALS
A. PG&E wishes to relocate existing overhead electrical utilities underground; and B. PG&E has requested easements from the City of St. Helena to cross land owned by the City for these proposed underground utilities; and C. The location of these easements are on parcels APN 021-420-005, APN 021- 410-012 and APN 021-420-006, collectively parts of the Louis Stralla Water Treatment Plant (WTP); and
D. The relocation of the overhead electrical facilities underground is beneficial to both the City of St. Helena and PG&E; and
E. The City of St. Helena and PG&E desire to approve and record a Public Utility Easement Deed between the two entities; and
F. City Staff have reviewed the Public Utility Easement Deed and find it to be satisfactory and beneficial to both the City of St. Helena and PG&E; and G. The City Attorney has reviewed the Public Utility Easement Deed and find it to be acceptable.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute the Public Utility Easement Deed between the City of St. Helena and PG&E; and

2. Authorizes the City Clerk to record the Public Utility Easement Deed; and

Approved at a regular meeting of the St. Helena City Council on April 14, 2026 by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Kate Spadarotto:

Council Member Summers:

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: April 14, 2026
FROM: Bruce Zaeni, Project Manager
SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with
Cannon Corporation for SCADA System Assessment and
Preliminary Design for Project CIP No. W18-113 in the
Amount of $109,718, with a 10% Contingency of $10,972,
for a Total Not-to-Exceed Amount of $120,690.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION:

This project was previously approved as a Capital
Improvement Program project by City Council.

STATEMENT OF THE
PURPOSE:

To authorize execution of a Professional Services
Agreement with Cannon Corporation for SCADA System
Assessment and Preliminary Design for Project CIP No.

W18-113.

FINANCIAL IMPACT: Funding for this agreement is available within the FY2025- 26 Capital Improvement Program for CIP W18-113, Water
System SCADA Improvements.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The Water System SCADA Improvements Project involves citywide upgrades to the Supervisory Control and Data Acquisition (SCADA) system used to monitor and control the City's water infrastructure. The project focuses on integrating pump stations and treatment components into a centralized platform that enhances real-time system visibility, automation, and remote operations. Key components include power and instrumentation upgrades at critical pump stations and water facility sites. Expansion and integration of SCADA control panels, sensors, and communications infrastructure, and centralized monitoring to improve system reliability, efficiency, and emergency response. This project modernizes the City's water system management and supports proactive operations and maintenance practices.

DISCUSSION:

City staff prepared and issued a Request for Proposals on February 19, 2026, and received five proposals by the submittal date of March 12, 2026. All proposals were reviewed and evaluated by city staff and the top two firms were selected for interviews.

Based on their proposal and the subsequent interview, the staff selected Cannon Corporation for the project and contract negotiation.

Cannon Corporation has an extensive background in providing California-based water agencies and municipalities with water system automation and control system upgrade services. They have an experienced team of engineers and technicians who have successfully completed similar projects and proposed the shortest schedule for completion of the City’s project.

In addition, upon further negotiations, City staff were able to reach an agreement to further expedite the proposed schedule and compress it from three months to approximately two months with $10,000 in extra compensation to cover additional staffing demands. The total project cost with the additional $10,000 comes out to $109,718. Adding a 10% contingency, the total not-to-exceed amount for the project is $120,690.

Under the proposed agreement, Cannon Corporation will provide the following services:
• Project Meetings and Coordination — Conduct kick-off and progress meetings. • Documentation Review and Field Assessment
• System Evaluation
• Preliminary Design
• Preliminary Cost Estimate
ENVIRONMENTAL REVIEW:

Not a CEQA Project (CEQA Guidelines §15378)
GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other ATTACHMENTS:

1. City Council Reso_Cannon Corporation

2. Cannon Corporation PSA

CITY OF ST. HELENA
RESOLUTION NO. 2026-
RESOLUTION AUTHORIZING (1) THE CITY MANAGER TO

EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH

CANNON CORPORATION FOR SCADA SYSTEM ASSESSMENT
AND PRELIMINARY DESIGN FOR PROJECT NO. W18-113 IN AN
AMOUNT NOT-TO-EXCEED $109,718; (2) AUTHORIZING THE

DIRECTOR OF PUBLIC WORKS TO APPROVE CHANGE ORDERS
NOT-TO-EXCEED 10% OF THE CONTRACT PRICE; AND (3)

AUTHORIZE THE RECOMMENDED BUDGET AMENDMENTS
/TRANSFERS.

RECITALS
A. The City requires an upgrade to its water system’s Supervisory Control and Data Acquisition (SCADA) to improve performance and align with City’s digital modernization; and
B. This project supports the City’s ongoing efforts to modernize its water infrastructure, improve operational safety, and enable digital control of critical assets; and
C. This Water System SCADA Improvements Project involves the assessment of existing equipment and software citywide to improve the SCADA system used to monitor and control the City's water infrastructure; and D. Cannon Corporation has extensive background in providing California based water agencies and municipalities with water system automation and control system upgrade services and have proposed the shortest schedule of all proposers and will complete the project in an expedited manner; and E. The funding for this phase of the project is adequate to cover the consultant fees and expenses and the City’s staffing support.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute a Professional Services Agreement with Cannon Engineering for SCADA System Assessment and Preliminary

Design for Project CIP No. W18-113 in an Amount Not-to-Exceed $109,718; and

2. Authorizes the Director of Public Works to approve Change Orders not-toexceed 10% of the contract price; and

3. Budget Amendments are as follows:

4. Funding is as follows:

Approved at a Regular Meeting of the St. Helena City Council on April 14, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

Description Fund/Funding
Source
Expense
GL Account
Amount
W18-113 Water System
SCADA Improvements
Design
763 - Water
Revenue Bonds
763-50-30-31-10 $120,690
Description Fund/Funding
Source
Expense
GL Account
Amount
W18-113 Water System
SCADA Improvements
Design
763 - Water
Revenue Bonds
763-50-30-31-10 $109,718
W18-113 Water System
SCADA Improvements
Design (10% Change Order)
763 – Water
Revenue Bonds 763-50-30-31-10 $10,972

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Cannon Corporation SCADA System Assessment
1 CITY OF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT
SCADA System Assessment and Preliminary Design
This Agreement is made and entered into as of November 18, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and Cannon Corporation, a with its principal place of business at 1050 Southwood Dr. San Luis Obispo, CA 93401 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

SCADA System Assessment and Preliminary Design (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $109,718. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following

Cannon Corporation SCADA System Assessment
2 manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term.

The term of this Agreement shall be from April 7, 2026 to April 7, 2027, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care; Performance of Employees

Cannon Corporation SCADA System Assessment
3 a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Cannon Corporation SCADA System Assessment
4 (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability

Cannon Corporation SCADA System Assessment
5 (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $5,000,000 per claim and aggregate (errors and omissions)
(ii) Except with respect to Professional Liability, defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.

Cannon Corporation SCADA System Assessment
6 f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers

Cannon Corporation SCADA System Assessment
7 (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify

Cannon Corporation SCADA System Assessment
8 shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

Cannon Corporation SCADA System Assessment
9 14. Safety.

Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

15. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLY DELETED

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.

18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

Cannon Corporation SCADA System Assessment
10 19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

20. Organization
Consultant shall assign Jeff Spannbauer, PE, as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

21. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of St. Helena
1088 College Ave. St. Helena, CA 94574
Attn: Joseph Leach, PE. PW Director
CONSULTANT:

Cannon Corporation
1050 Southwood Dr.

San Luis Obispo, CA 93401
and shall be effective upon receipt thereof.

Cannon Corporation SCADA System Assessment
11 23. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

24. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

29. Time of Essence
Time is of the essence for each and every provision of this Agreement.

30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

Cannon Corporation SCADA System Assessment
12 31. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]

Cannon Corporation SCADA System Assessment
13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA

AND CANNON CORPORATION
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF ST. HELENA Cannon Corporation
By: By:

Its:

City Manager
Printed Name:

ATTEST:

By:

Ethan Walsh, City Attorney

Cannon Corporation SCADA System Assessment
14 EXHIBIT A
Scope of Services

Cannon
Reliable Responsive Solutions
Proposal for

SCADA SYSTEM ASSESSMENT AND

PRELIMINARY DESIGN
St. Helena
City of

Table of Contents
Cannon
Section 1: Cover Letter ............................................................................ 1 Section 2: Project Team ......................................................................... 2 Firm Profile .............................................................................................................................2 Organizational Chart ......................................................................................................... 4 Resumes ................................................................................................................................ 5 Section 3: Project Approach ................................................................8 Understanding..................................................................................................................... 8 Approach ............................................................................................................................... 8 Scope of Work..................................................................................................................... 12 Section 4: Project Schedule............................................................... 14 Section 5: Relevant Experience........................................................ 15 Section 6: Fee Proposal............. submitted separately as a PDF file

Cannon
Bruce Zaeni, PE March 12, 2026
City of St. Helena
Public Works Department
1088 College Avenue, St. Helena, CA 94574
Transmitted via email: [email protected]
Subject: SCADA SYSTEM ASSESSMENT AND PRELIMINARY DESIGN Dear Mr. Zaeni,
City of St. Helena’s (City) SCADA system has served the Louis A. Stralla Water Treatment Plant and its remote sites well, but aging control hardware, mixed PLC platforms, limited documentation, and evolving cybersecurity requirements have created real operational risk. Proceeding with upgrades without a clear technical foundation increases the likelihood of a costly, disruptive outcome. An independent, focused assessment and preliminary design is the best first step.

We see this engagement as an opportunity to deliver exactly what the City needs, an honest evaluation of the existing system and a practical Preliminary Design that defines a modern, secure, and maintainable SCADA architecture. Our goal is not the most elaborate solution, but an elegant one: a phased modernization path that minimizes operational disruption and fits the City’s budget and staffing reality.

Unmatched Approach
Our approach starts in the field. Cannon will assess SCADA hardware, communications infrastructure, programming standards, and cybersecurity posture; including the areas identified in the City’s 2022 Risk and Resilience Assessment.

The resulting Preliminary Design will include conceptual architecture drawings, recommended software platforms, communication improvements, a bill of materials, planning-level cost estimates, and a phased implementation strategy.

Familiarity with the City’s SCADA Environment
Cannon brings not only a practical, field-focused approach to performing the SCADA system assessment and developing the Preliminary Design, but also prior familiarity with elements of the City’s systems. Through a previous review of portions of the City’s water system SCADA environment, along with past technical discussions with City staff regarding potential wastewatersystem integration, our team has developed a broader understanding of the City’s overall operational context. This familiarity allows us to approach the assessment with a systemwide perspective and to develop recommendations that are realistic for day-to-day operations while supporting a more reliable, maintainable, and secure SCADA architecture.

Cannon understands that the selected consultant will be required to execute a Non-Disclosure Agreement prior to receipt of detailed network documentation and will comply with that requirement. Cannon previously reviewed portions of the City’s SCADA system during a 2022 site visit, giving our team direct familiarity with the existing Wonderware InTouch application, Logix-class treatment plant controllers, and legacy RSLogix 500-class remote site hardware.

Combined with our broader experience on SCADA assessments for small, mid, and large-sized California water utilities, we are well-positioned to deliver a clear, actionable modernization roadmap.

Sincerely,
Jeff Spannbauer, PE,* No. 66131
Director, Automation & Electrical Engineering
( 805.503.4514 📱 805.235.1245
* [email protected]
*Authorized to bind the firm
Our familiarity with
the City’s systems
enables a systemwide
perspective and practical
SCADA improvement
recommendations.

SCADA System Assessment and Preliminary Design Cannon 2 Project Team 2
Office Locations
Services for the City will be provided primarily from
our San Luis Obispo office with support from our other
offices, if needed. Cannon office locations include the following:

San Luis Obispo
1050 Southwood Dr.

San Luis Obispo, CA 93401
( 805.544.7407
Ventura
60 S California Street,
Suite 401
Ventura, CA 93001
( 805.503.4590
Los Angeles
11900 W Olympic Blvd.

Suite 530
Los Angeles, CA 90064
( 310.664.1166
Irvine
19000 MacArthur Blvd.

Suite 400
Irvine, CA 92612
( 949.753.8111
Firm Profile
As a full-service surveying, engineering design, and
construction management and inspection firm, Cannon
takes pride in our ability to offer clients a complete range of services. Our commitment to providing clients Reliable Responsive Solutions, whether the project scope is
expansive or more specialized, spans 50 years.

During that time, we have worked with many cities,
counties, and agencies throughout California to assess, design, and construct SCADA systems for numerous
water, wastewater, gas, and electric utilities.

Our team of more than 160 professionals includes
automation and electrical engineers who work side-byside with our control system programmers, information technology (IT) staff, and technicians to design reliable and innovative electrical, controls, instrumentation,
and SCADA systems for municipal agencies and private
companies.

As a multidisciplinary engineering firm, SCADA system
integrator, UL 508A listed panel shop, and C-10 Electrical Contractor, we can provide a wide range of services to
assist clients, including the following:
• PLC programming and system troubleshooting
• RTU panel design and fabrication
• SCADA system security, design, and programming
• Instrumentation design, installation, calibration, and service
• Electrical and automation design
• Software and hardware procurement
• Communication systems including wireless radios,
fiber networks, cellular modems, and RF radios
• Database servers
• Communication protocols including Ethernet,
DeviceNet, Modbus, and ControlNet
• Water system hydraulics and modeling, coordination
with SCADA system
• Coordination with utilities for power efficiency
studies, power savings
Cannon Corporation- Providing Reliable Responsive Solutions since 1976 Firm Statistics
76+ 85+
Years of SCADA
Experience
100+
Cumulative Years of
On-call Contracts
Automation, Electrical,
Civil, and Structural
Engineers, including:
1 Control Systems Engineer
5 Integrators
4 Electrical Engineers
Cannon has experience with legacy and modern
Schneider Modicon PLC products, and we are a
Certified Alliance Partner.

Cannon developed the PLC, OIT, and SCADA object
library for GSWC. In addition, we bring decades of
experience working on similar projects.

SCADA System Assessment and Preliminary Design Cannon 3 Certifications and Technical Registrations
C-10 Electrical Contractor
Cannon is a C-10 Electrical Contractor
(No. 970186). Installations are
performed in-house by a California State
Certified Electrician in conformance
with applicable City, County, and State
electrical codes.

Rockwell Automation Silver
System Integrator
Cannon has extensive experience and
knowledge of Rockwell Automation products
and is a Silver System Integrator.

Schneider Electric Certified Alliance Partner
Cannon has experience with legacy and
modern Schneider Modicon PLC products,
and we are a Certified Alliance Partner.

Control System Integrators
Association (CSIA)
Cannon is a member of the CSIA.

International Society of Automation (ISA)
Cannon is a member of the ISA.

Aveva Certified System Integrator
Cannon is an Aveva Certified System
Integrator company.

UL 508A Listed Panel Shop
Cannon’s in-house panel shop is UL 508A
listed.

Inductive Automation Ignition
Certified Integrator
Cannon is Ignition Certification to our SCADA
certifications.

UL 508A Listed
Panel Shop
With an in-house UL 508A listed
control panel fabrication shop,
our division is equipped to
design, procure, and fabricate
customized control panels. We
provide our clients with efficient
and personalized service for oncall service needs, 24-hour service agreements, and specific projects.

Alliance Partner
Cannon is a Certified Alliance Partner
with Schneider Electric. We work in
partnership with Schneider Electric
distribution team to provide PLC and
implementation expertise.

SCADA System Assessment and Preliminary Design Cannon 4 Principal-in-Charge
Jeff Spannbauer, PE
Project Manager
Main Point of Contact
David Noellsch, PE
 Key Personnel
SCADA Support
Aldo Saldana
Taylor Groos, PE
Rajesh Kuma
Mehdi Ahmadi, PEO
Gavin Spannbauer
Rudy Granados
Seshi Tiyyagura
City of St. Helena
Organizational Chart
Cannon’s key personnel will be available to the extent proposed for the duration of the project. No person designated as “key” to the contract will be removed or replaced without the prior approval of the City.

Main Point-of-Contact:

David Noellsch, PE
Project Manager
1050 Southwood Drive
San Luis Obispo, CA 93401
( 661.616.6228
* [email protected]
Subconsultants
Cannon is not currently including subconsultants on our team. Should an added task fall outside our scope and require a subconsultant, Cannon is fully capable of assembling the appropriate team. Cannon has extensive experience working with subconsultants, including geotechnical and environmental specialists, hydrogeologists, flow monitoring specialists, potholing contractors, and others. We maintain long-standing relationships with qualified subconsultant firms that can be added based on project type and needs, and we will work with the City’s preferred providers.

SCADA System Assessment and Preliminary Design Cannon 5 Resumes
As a licensed Control System Engineer, Mr. Noellsch designs and implements new control systems and evaluates and upgrades existing systems by meeting or exceeding industry best practices as well as state, federal, and client standards. With over 13 years of industry experience, he believes that an elegant solution requires a genuine understanding of the mechanical process and the impact a control system has on it. His experience in manufacturing, energy, and water/wastewater has given him a range of integrated control systems experience.

Golden State Water Company SCADA On-Call, Assessment, and Master Plan, Various Locations: Cannon was selected to be an on-call automation and electrical design engineer for Golden State Water Company for an indefinite term. Services have included SCADA and Electrical engineering services, water balances, water system design, groundwater analysis, plans and specification preparation, water system upgrades, facility master planning, and regulatory compliance. Cannon also provides ongoing professional automation/ SCADA services for Golden State Water Company. SCADA services are delivered by means of remote access or physical presence, whichever best fits the task at hand based on network security and industry best practices. Mr. Noellsch served as Project Engineer.

SCADA System Assessment, Norwalk, California: The City of Norwalk has water operations segregated across three different regions. Cannon was selected to conduct a SCADA Assessment for the City of Norwalk that targeted a system with minimal existing SCADA infrastructure. Cannon conducted site assessments and performed radio path surveys at all 28 site locations as well as evaluated field instrumentation, control system functionality, and telemetry across the city. As part of this evaluation, Cannon objectively evaluated PLC and HMI vendor solutions based on City functional needs and life-cycle costs Mr. Noellsch served as Project Engineer.

Select Relevant Experience
• SCADA On-Call, Assessment, and Master Plan, Golden State Water Company, Various Locations, California
• Orange County SCADA Design-Build, Golden State Water Company, 37 Orange County Remote Sites, California
• SCADA System Assessment, Norwalk, California
• Phase I LCSD Wastewater Treatment Plant Upgrade - Laguna County Sanitation District, Santa Maria, California
• City of Morongo SCADA Upgrade, Morongo, California
• Desalter SCADA Integration Services, Chino, California • Cypress Ridge SCADA Design-Build - Golden State Water Company, California • Wastewater Collections SCADA Upgrades, Paso Robles, California Professional Registration
• Control Systems Engineer,
California, No. CS 7576
• Control System Engineer,
Oklahoma, No. 31388
Education
• Bachelor of Science,
Mechanical Engineering,
University of MissouriColumbia, Columbia, Missouri
Certifications
• AVEVA (Wonderware)
Certified System Integrator -
InTouch
• AVEVA (Wonderware)
Certified System Integrator –
System Platform
• Schneider Electric EcoStruxure
Plant Certified – Control
System
• Schneider Electric EcoStruxure
Plant Certified –PLC
Modernization
Software Skills
• PLC Software: Allen-Bradley
RSLogix500, RSLogix 5000,
Studio 5000 , Schneider
Electric Control Expert, Unity
Pro, Concept
• HMI Software: Rockwell
FactoryTalk View SE/ME,
AVEVA/Wonderware System
Platform, InTouch, Historian
David Noellsch, PE Project Manager

SCADA System Assessment and Preliminary Design Cannon 6 Professional Registration
• Civil Engineer, California, No.
66131
Education
• Bachelor of Science,
Agricultural Engineering,
California Polytechnic State
University, San Luis Obispo,
California
Training and Development
• PMSJ Project Management
Bootcamp
• Certified Master Modeling in
WaterCAD and WaterGEMS
Hydraulic Analysis Software
by Bentley
• Inductive Ignition SCADA
Software Certification
Professional Affiliations
• American Society of Civil
Engineers
As Principal-in-Charge, Mr. Spannbauer makes decisions and recommendations recognized as authoritative that have a far-reaching impact on Cannon’s engineering design, construction, administrative, and related activities. He negotiates critical and controversial issues along with other Senior Principal engineers and officers of other companies or organizations. In addition, Mr. Spannbauer exhibits a superior level of creativity, foresight, and judgment in planning, organizing, and guiding project teams and engineering programs. Recognized as an expert in one or more specialties, he applies his extensive knowledge to complex projects and assumes responsibility for the department of automation and electrical engineering at Cannon.

Golden State Water Company SCADA On-Call, Assessment, and Master Plan, Various Locations: Cannon was selected to be an on-call automation and electrical design engineer for Golden State Water Company for an indefinite term. Services have included SCADA and Electrical engineering services, water balances, water system design, groundwater analysis, plans and specification preparation, water system upgrades, facility master planning, and regulatory compliance. Cannon also provides ongoing professional automation/ SCADA services for Golden State Water Company. SCADA services are delivered by means of remote access or physical presence, whichever best fits the task at hand based on network security and industry best practices. Mr. Spannbauer served as Principal-in-Charge.

City of Livermore Programming Consultant, Livermore, California: Cannon was selected by the City of Livermore to provide system integration and programming services and support for the WRP Rehabilitation and Process Improvements Phase 1 project. The scope of work included general project management, modifications to existing PLCs, new programming for an added headworks PLC, FAT testing, and modifications to the existing SCADA system application. The modifications to the existing PLCs included a migration from Allen Bradley PLC-5 to Allen Bradley ControlLogix at the Headworks facility. Cannon also commissioned the grit collection and disposal system; recycled water pump station; and sodium hypochlorite storage tank; and provided project closeout services. Mr. Spannbauer served as Principal-inCharge.

Select Relevant Experience
• Preliminary SCADA Assessment Study and SCADA Master Plan, Suburban Water Systems, Covina, California
• Orange County SCADA Design-Build, Golden State Water Company, 37 Orange County Remote Sites, California
• SCADA System Assessment, Norwalk, California
• SCADA On-Call, Assessment, and Master Plan, Golden State Water Company, Various Locations, California
• SCADA Programming and Maintenance Services, Chino Desalter Authority, Chino, California
• Municipal Wastewater Engineering and On-Call SCADA, McFarland, California • SCADA Programming Consultant, Livermore, California
• Cypress Ridge SCADA Design Build, Nipomo, California
Jeff Spannbauer, PE Principal-in-Charge

SCADA System Assessment and Preliminary Design Cannon 7 Education
• Bachelor of Science,
BioResource and Agricultural
Engineering, California
Polytechnic State University,
San Luis Obispo, California
Software Skills
• AutoCAD
• SolidWorks
• Mechanical Design
• PLC Programming
• C++ Microcontroller Systems
• Factory Talk Studio
• Keyence Vision
• Mobile Hydraulic Controls
Systems
• AVEVA (Wonderware)
Certified System Integrator -
InTouch
• Inductive Ignition
Mr. Saldana recently joined Cannon’s Instrumentation and Electrical Department after graduating from Cal Poly with a BioResource and Agricultural Engineering degree. He is keen on helping clients find solutions and learn new systems.

Self-Leveling Compost Spreader, San Luis Obispo, California: Mr. Saldana’s senior project entailed him and his other classmates designing and fabricating a 14-foot trailer that back and forth through vineyards based on the topography of the terrain.

They made a closed loop system with instrumentation that would automatically tell the hopper to shift its center of mass to avoid the tipping of the trailer. He utilized mobile hydraulics and CAN programming to control the trailer.

Irrigation Training and Resource Center (ITRC), San Luis Obispo, California:

At the ITRC Mr. Saldana worked as an engineering technician with the senior engineer on Irrigation District Modernization. This work included lots of drafting of instrumentation layout as well data analysis on the different sites. He also worked with SCADA equipment to teach short course to industry personnel. This included troubleshooting and programming these SCADA packs as well as OITs.

D’Arrigo California, Salinas, California: At D’Arrigo, Mr. Saldana worked as a mechanized equipment intern with the engineering team on automated harvesters for the fresh produce industry. This included mechanical design and instrumentation.

He also performed a cost analysis for the production team on million-dollar equipment. This analysis included several finance methods and data acquisition.

Select Relevant Experience
• Entact Guadalupe I&C Service, Advanced WTS SCADA, HMI, PLC, and Programming, Guadalupe, California
• Sentinel Peak Resources Lompoc Truck LACT Panel Build, Lompoc, California • California Men’s Colony WTP Backwash SCADA Integration, San Luis Obispo, California
• Simi Valley SCADA Upgrade, Simi Valley, California
• Golden State Water Company, Simi Valley, California
• Orcutt SCADA Upgrade, Orcutt, California
• Golden State Water Company, Santa Maria, California
Aldo Saldana Lead SCADA Engineer

SCADA System Assessment and Preliminary Design Cannon 8 Project Approach 3
Project Understanding
The City of St. Helena (City) operates a Supervisory Control and Data Acquisition (SCADA) system that supports the
Louis A. Stralla Water Treatment Plant and multiple remote facilities throughout the City’s water distribution system.

The system currently provides supervisory monitoring
and control of treatment plant processes, wells, booster stations, tanks, and other remote assets. While the system remains operational, the City has identified concerns
related to system reliability, documentation, cybersecurity, and the increasing age of several system components.

The City’s objective is to obtain an independent, nonbiased engineering evaluation of the existing SCADA system and develop a clear preliminary design framework for system improvements. This effort will identify
deficiencies in the current system architecture and
establish a Preliminary Design that defines a reliable, secure, and maintainable SCADA platform for the future.

Approach
Cannon previously reviewed portions of the City’s SCADA system during a 2022 site visit, providing our team with meaningful familiarity with the system architecture. In addition to this work, Cannon also served as a trusted
technical partner when the City sought early guidance
regarding potential wastewater‑system integration
concerns. Although we were not ultimately involved in
the final implementation, these discussions helped inform our broader understanding of the City’s overall SCADA
environment. This background enables us to approach
the distribution‑system assessment with a systemwide
perspective and alignment in mind.

Based on available documentation and our prior review of portions of the system, the existing architecture appears to consist of a Wonderware InTouch supervisory application integrated with multiple PLC platforms distributed
across the treatment plant and remote facilities. The
treatment plant utilizes Logix-class controllers that divide responsibilities between plant process control and filter/ backwash operations, while several remote facilities utilize RSLogix 500–class controllers that support wells, tanks, and booster stations.

The SCADA system also provides visibility into multiple remote water facilities including tanks, wells, and booster stations, allowing operators to monitor system conditions and respond to operational events across the distribution system.

While the existing architecture has provided reliable
service for many years, it now exhibits several challenges typical of systems that have undergone successive layers of upgrades and improvements. As new equipment
and facilities were added, wiring was often overlaid
on top of abandoned conductors, enclosures became
increasingly congested, and programming approaches
evolved independently from site to site. These conditions have contributed to mixed generations of control
hardware, direct PLC memory addressing within the
SCADA application, inconsistent programming standards
between facilities, and limited cybersecurity protections.

Coupled with the limited documentation available for
the current system, this layered complexity can hinder
troubleshooting, complicate upgrades, and impact overall maintainability. This assessment and preliminary design effort aims to bring these elements back into alignment— reducing clutter, improving consistency, and strengthening long‑term system reliability.

Cannon understands that the purpose of this project is
not to immediately replace the SCADA system, but rather to perform a focused assessment that clearly defines
the path forward before the City proceeds with system
upgrades or engages a system integrator. The Preliminary Design developed through this effort will provide the
City with a clear technical framework, allowing future
SCADA improvements to be implemented efficiently while
minimizing disruption to plant operations.

David S. Gould, PE, District Engineer Crescenta Valley Water District Cannon’s past automation and controls experience, experience with the selected soft starters, and practical SCADA knowledge provided further confidence in their abilities. I would recommend Cannon to anyone needing electrical engineering services.

SCADA System Assessment and Preliminary Design Cannon 9 Our approach begins with a kickoff meeting with key stakeholders to review project objectives, confirm the project schedule, and collect available documentation related to the City’s existing SCADA system. Cannon will review available documentation and conduct field assessments at the treatment plant and remote facilities to inventory the current hardware, communications equipment, and SCADA software components. Particular attention will be given to PLC platforms, network infrastructure, radio or telemetry equipment, SCADA server architecture, and security.

Following the field assessment, Cannon will evaluate the existing system architecture to identify reliability risks, lifecycle concerns, and opportunities for modernization. This evaluation will include a review of controller platforms, SCADA software configuration, communications performance, alarm handling, and system documentation. A practical cybersecurity review will also be performed to identify common vulnerabilities and recommend improvements appropriate for a municipal water system.

In addition to evaluating the existing system, Cannon will also consider opportunities to position the City’s SCADA system for future operational needs. Modern SCADA platforms increasingly support enhanced data analytics, improved equipment diagnostics, and integration with asset management systems. While the primary focus of this project is performing a focused assessment and developing a Preliminary Design for system improvements, the Preliminary Design will also consider how future capabilities—such as advanced trending, pump performance monitoring, and expanded operational dashboards—may be incorporated into the system architecture over time.

The results of this evaluation will be used to develop a Preliminary Design that defines a modernized SCADA architecture for the City. This design will outline recommended hardware and software platforms, conceptual network architecture, and improved communications strategies. The design will also include planning-level cost estimates and a phased implementation plan that allows upgrades to occur gradually while maintaining continuous system operation.

Throughout the project, Cannon will work closely with City staff to make sure that operational needs are fully understood and incorporated into the recommended system architecture. Our goal is to provide the City with a clear preliminary design that supports future SCADA system improvements, enhances cybersecurity, and supports the City’s long-term operational needs.

Major Components and Considerations
Based on our prior review of the existing InTouch application and PLC programs obtained during the 2022 site visit, several opportunities exist to improve the reliability, maintainability, and long-term sustainability of the City’s SCADA system. These opportunities will help guide the focused assessment and development of the preliminary design.

Table 1 below outlines Cannon’s approach to managing critical project components.

Major Component Key Consideration Cannon’s Approach

1. Standardize the
Controller Platform
The water system currently operates with a
combination of Logix-class controllers at the
treatment plant and legacy RSLogix 500-class
controllers at several remote facilities.

This mixed controller environment introduces several
challenges, including the following:
• Multiple programming environments and
software tools are required to maintain the
system which are expensive. Consolidation to
one saves on licensing fees.
• Remote sites operate on hardware platforms
approaching end-of-life.
• Integration with newer SCADA and cybersecurity
technologies can be difficult or impossible with
legacy hardware.

During the assessment phase,
Cannon will evaluate the
lifecycle status of the existing
controllers and identify options for
consolidating the control platform
where appropriate. Standardizing
controller platforms across the
system can simplify maintenance,
reduce spare parts requirements,
and improve long-term reliability.

SCADA System Assessment and Preliminary Design Cannon 10 Major Component Key Consideration Cannon’s Approach

2. Utilize Tag-Based
PLC<->SCADA
Communications
The existing Wonderware InTouch application relies
heavily on direct PLC memory addressing (e.g., N7,
N101, F8, T4) rather than user readable structured
tag-based integration (Boost_1_Spd_Cmd). While
this approach was common in earlier SCADA
implementations, it can introduce several limitations,
including the following:
• Tight coupling between SCADA tags and PLC
memory structure
• Difficulty modifying PLC programs without
impacting SCADA
• Increased risk of configuration errors during
system changes
A modernized architecture
would typically utilize tag-based
communications and standardized
object structures, allowing the
SCADA system to interface with
PLCs using named data structures
rather than raw memory
addresses.

3. Implement Standard
Control Strategies
The treatment plant utilizes separate controllers
for plant process control and filter/backwash
operations, while remote PLCs independently control
wells, tanks, and booster stations. This distributed
architecture has historically functioned well but may
result in the following:
• Inconsistent programming standards between
sites
• Variations in alarm generation and control
strategies
• Limited visibility into remote site control logic
from SCADA
As part of the assessment,
Cannon will review how control
responsibilities are distributed
across the system and identify
opportunities to standardize
control strategies, alarm handling,
and operator interfaces.

4. Upgrade to Modern
Telemetry
Several remote facilities appear to communicate
through legacy telemetry infrastructure, likely
utilizing polling-based communications between
remote PLCs and the SCADA system. Systems of this
type can experience the following:
• Limited data collection from the site due to
limited bandwidth
• Loss of data and overview due to reduced
resiliency of legacy hardware
• Difficulty supporting modern remote access and
cybersecurity practices
As part of the assessment,
Cannon will review how control
responsibilities are distributed
across the system and identify
opportunities to standardize
control strategies, alarm handling,
and operator interfaces.

5. Improve Operational
Situational Awareness
Modern SCADA systems increasingly provide systemwide operational dashboards that summarize key performance indicators such as tank levels, pump
runtimes, water production, and system pressures.

During the assessment phase,
Cannon will evaluate opportunities
to incorporate system overview
dashboards that allow operators
and managers to quickly
understand system status and
trends.

6. Implement SCADA
Standards and Object
Libraries
As part of the assessment, Cannon will evaluate
opportunities to introduce programming standards
to PLC, OIT, and SCADA object structures for common
equipment such as pumps, tanks, and wells.

Establishing consistent
programming and HMI object
standards can significantly simplify
future system expansion, improve
maintainability, and reduce
implementation costs for future
upgrades.

SCADA System Assessment and Preliminary Design Cannon 11 Major Component Key Consideration Cannon’s Approach

7. Cybersecurity
Improvements
Preliminary review of the system architecture
indicates that cybersecurity protections may be
limited to traditional perimeter defenses and basic
password controls. Opportunities for improvement
may include the following:
• Network segmentation between SCADA, plant,
and business networks
• Secure remote access methods
• Improved authentication practices
• Software patch and update management
procedures
These recommendations will
align with industry standards and
practical cybersecurity approaches
appropriate for municipal water
utilities.

8. Utilize SCADA Data for
Asset Management
Modern SCADA systems can provide valuable
operational data that supports asset management
and predictive maintenance efforts.

During the assessment phase,
Cannon will evaluate opportunities
to leverage SCADA data—such
as pump runtimes, starts, and
process trends—to support
equipment lifecycle planning and
maintenance scheduling.

The opportunities identified above illustrate several areas where the City’s SCADA system can be strengthened to improve reliability, maintainability, and long term sustainability. These themes will guide the focused assessment performed during this project and help inform the development of a practical modernization roadmap. The following scope of work describes the tasks Cannon will perform to evaluate the existing system and develop a Preliminary Design that supports the City’s future SCADA improvements.

SCADA System Assessment and Preliminary Design Cannon 12 Scope of Work
This scope of work was developed based on the Request for Proposals for the City of St. Helena SCADA Assessment and Preliminary Design project. The work will be organized in the following tasks:

Task 1: Project Kickoff Meeting
Cannon will conduct a project kickoff meeting with City staff to review project objectives, confirm the project schedule, and discuss available documentation related to the City’s existing SCADA system. The kickoff meeting will also confirm communication protocols, data requirements, and site access for the field assessment. This meeting
represents a key opportunity for representatives from the City to steer the consultant team and further clarify critical elements of the project scope.

Task 2: Documentation Review and
Field Assessment
Cannon will review available documentation and perform
field visits to the Louis A. Stralla Water Treatment Plant and selected remote facilities.

The assessment will document the existing SCADA system
components, including the following:
• PLC hardware and firmware
• I/O utilization
• Control panel condition and labeling
• HMI software configuration and alarm structure
• Communications equipment including radios, cellular
modems, and network infrastructure
• SCADA server hardware and backup practices
Deliverables will include a SCADA system inventory and
supporting photographs.

Task 3: System Evaluation
Cannon will evaluate the existing SCADA system
architecture and identify deficiencies affecting reliability, maintainability, and cybersecurity. The evaluation will include review of the following:
• System documentation and programming standards
• SCADA graphics, alarms, and historian configuration
• Communications reliability and network architecture
• PLC lifecycle status and hardware standardization
• Cybersecurity practices including password
management, remote access, and network
segmentation
The results will be summarized in a prioritized list of recommended improvements.

Task 4: Preliminary Design
Based on the system evaluation, Cannon will prepare
a Preliminary Design describing a modernized SCADA
architecture for the City. The Preliminary Design will
include the following:
• Conceptual SCADA architecture diagrams
• Recommended PLC and SCADA hardware platforms
• Communications system improvements
• Bill of materials
• Cybersecurity enhancements
• Planning-level cost estimates
• Phased implementation strategy to minimize
operational disruption
Task 5: Meetings and Deliverables
Cannon will conduct the following meetings and provide
the associated deliverables:
• Project Kickoff Meeting
• Draft Preliminary Design Review Meeting
• Editable diagrams and native files
• Final SCADA Assessment and Preliminary Design
Report
Editable diagrams and native design files will be provided to the City as part of the final deliverables.

Additionally, Cannon will be available to support City staff with presentation materials or attendance at City Council meetings, if requested.

Deliverables
• SCADA System Inventory
• Field Assessment Photo Log
• SCADA System Assessment Summary
• Prioritized List of Recommended Improvements
• Cybersecurity Observations and Recommendations
• Conceptual SCADA Architecture Diagrams
• Recommended SCADA hardware and software
platforms
• Communications System Improvement
Recommendations
• Planning-Level Bill of Materials
• Planning-Level Cost Estimate
• Phased Implementation Strategy
• Draft SCADA Assessment and preliminary design
report
• Final SCADA Assessment and Preliminary Design
Report

SCADA System Assessment and Preliminary Design Cannon 13 Assumptions
The following assumptions apply to this proposal:
• The City will provide available documentation
including PLC programs, SCADA configuration files,
network diagrams, instrumentation lists, and previous
reports relevant to the SCADA system.
• Access to the Louis A. Stralla Water Treatment Plant
and remote facilities will be coordinated through City
staff.
• Site visits will be limited to one coordinated field
assessment visit to the treatment plant and remote
facilities.
• The City will provide staff availability for the kickoff meeting, field assessments, and draft report review
meeting.
• Planning-level cost estimates will be prepared
using industry benchmarks and conceptual design
assumptions appropriate for a preliminary design
study.
• City staff will review and provide consolidated
comments on draft deliverables within approximately
two weeks of submittal.
• The City will provide access to any previous
cybersecurity assessments, including the 2022 Risk and
Resilience Assessment, if available.

Exclusions
The following exclusions apply to this proposal:
• Detailed SCADA system redesign or implementation
services.
• PLC or SCADA programming modifications.
• Development of detailed construction drawings or
specifications.
• Procurement of SCADA hardware, software, or
communications equipment.
• Radio path studies, detailed communications
engineering, or antenna design.
• Detailed cybersecurity penetration testing or
vulnerability scanning.
• Detailed physical security assessments of facilities. • Field instrumentation calibration or testing.
• Preparation of bid documents for SCADA system
upgrades.
• Construction support or system integration services.

SCADA System Assessment and Preliminary Design Cannon 14 Project Schedule
4 ID Task Task Name Duration Start Finish
1 St. Helena Assessment and Conceptual Design 50 days Wed 4/15/26 Tue 6/23/26 2 Notice to Proceed 1 day Wed 4/15/26 Wed 4/15/26
3 Kick-Off Meeting 1 day Thu 4/16/26 Thu 4/16/26
4 Documentation Review 8 days Fri 4/17/26 Tue 4/28/26
5 Field Assessments 5 days Fri 4/24/26 Thu 4/30/26
6 System Evaluation 14 days Fri 5/1/26 Wed 5/20/26
7 Preliminary Design Development 14 days Thu 5/7/26 Tue 5/26/26 8 Draft Report Submittal 1 day Thu 5/21/26 Thu 5/21/26
9 City Review Period 8 days Thu 5/21/26 Mon 6/1/26
10 Review Meeting 1 day Mon 6/1/26 Mon 6/1/26
11 Final Report 1 day Thu 6/4/26 Thu 6/4/26
12 City Council Presentation (Option 1) 1 day Tue 6/9/26 Tue 6/9/26 13 City Council Presentation (Option 2) 1 day Tue 6/23/26 Tue 6/23/26 4/15
4/16
5/21
6/4
6/9
6/23
Apr 12, '26 Apr 19, '26 Apr 26, '26 May 3, '26 May 10, '26 May 17, '26 May 24, '26 May 31, '26 Jun 7, '26 Jun 14, '26 Jun 21, '26 Ju Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Deadline
Progress Project: msproj11
Date: Tue 3/24/26

SCADA System Assessment and Preliminary Design Cannon 15 Relevant Experience 5
Suburban Water Systems
SCADA Master Plan Phase 2
West Covina, California
Suburban Water Systems (SWS) sought a modern SCADA
platform to improve functionality, usability, security, and standardization across various sites using Modicon M340 and Momentum PLCs communicating via GE MDS Transnet
radios to two BIF3800 SCADA applications. Following a
Phase 1 SCADA Master Plan, SWS selected Cannon to
evaluate and recommend a new platform.

Cannon demonstrated AVEVA System Platform and
Inductive Automation Ignition, highlighting security, HMI design, operational interfaces, development tools, trends, and reporting. Cannon also developed a SCADA Sandbox
for select sites to run in parallel with the existing system, allowing SWS to test templates, structures, and graphics and refine standards ahead of full system deployment.

Key Project Team Members
• Jeffrey Spannbauer, PE Principal-in-Charge
• David Noellsch, PE Project Engineer
Reference: Nathan Au Engineering Manager
Suburban Water Systems
1325 N. Grand Ave Suite 100, Covina, CA 91724
( 626.543.2500 * [email protected]
Golden State Water Company
SCADA On-Call,
Assessment, and Master Plan
Various Locations, California
SCADA Master Plan: Cannon followed up the SCADA
assessment with a SCADA Master Plan. We leveraged
the information collected during the SCADA Assessment
to develop a 10-year road map for SCADA across the
company. The SCADA Master Plan identified the following standards and actions for the company: Company
standardized SCADA templates, company cyber- security
recommendations and implementation matric, Company
disaster recovery plan, and a company SCADA execution
plan
SCADA Assessment: Cannon conducted field
investigations across various service locations to provide an in-depth assessment of existing SCADA infrastructure.

We evaluated the hardware, software, telemetry,
and instrumentation against industry best practices.

Additionally, GSWC was extremely concerned about
cyber-security issues and limitations within their current systems. We conducted cyber-security evaluations to
determine the security posture and opportunities for
improved protection of their system.

Key Project Team Members
• Jeffrey Spannbauer, PE Principal-in-Charge
• David Noellsch, PE Project Engineer
Reference: Ernie Gisler, PE Capital Program Manager
Golden State Water Company
3035 Prospect Park Dr, Ste 60, Rancho Cordova, CA 95670 ( 916.853.3634 * [email protected]

SCADA System Assessment and Preliminary Design Cannon 16 SCADA System Assessment
and Preliminary Design
Water Resources Division SCADA
and PLC On-Call Operations and
Maintenance Support
Livermore, California
Cannon serves as the City of Livermore’s sole SCADA and PLC integrator under a multi-year on-call professional
services agreement, providing automation and controls
support across the Water Resources Division, including the Water Reclamation Plant, pump stations, and stormwater
facilities.

Services include on-call troubleshooting and emergency
response, PLC programming, and HMI configuration
using Rockwell FactoryTalk PlantPAx and Allen-Bradley
ControlLogix/CompactLogix platforms. Cannon delivers
SCADA upgrades and application modifications to support system reliability and regulatory requirements, along with electrical and I&C engineering for equipment integration and process improvements. Standardized PLC logic and
SCADA graphics support consistency and maintainability, with services extending through FAT, commissioning, and post-startup support.

Reference: Zhang Yanming, PhD, PE Resources PM
City of Livermore
101 West Jack London Blvd.,
Livermore, CA 94551
( 925.960.8179 * [email protected]
Key Project Team Members
• Jeffrey Spannbauer, PE Principal-in-Charge
• David Noellsch, PE Project Manager
• Aldo Saldana Technician
• Taylor Groos, PE Project Manager
• Rajesh Kumar Programmer
• Seshi Tiyyagura Field Technician
City of Bakersfield WWTP No. 2 &
No. 3 PLC Upgrade Project
Bakersfield, California
Cannon was engaged by the City of Bakersfield Public
Works Wastewater Division to upgrade PLCs at WWTP
No. 2 and No. 3. The work included reverse-engineering
undocumented Unity Pro applications, converting and
upgrading PLC programs, specifying and installing new
controls hardware, integrating software with MOVs
and VFDs across Profibus, Modbus/Modbus+, and
RIO networks, and supporting commissioning, staged
cutovers, documentation, start-up, and post go-live
warranty services. Cannon addressed legacy logic and
mixed-network challenges through structured reverse
engineering, early bench validation, and operations-aware cutovers, supporting a smooth transition to updated
controls while maintaining continuous plant operations
and meeting City schedule requirements.

Key Project Team Members
• Jeffrey Spannbauer, PE Principal-in-Charge
• David Noellsch, PE Project Engineer
• Rajesh Kumar, Lead PLC Programmer
• Gavin Spannbauer Field Technician
• Seshi Tiyyagura Field Technician
Reference: Andy O’Brien Maintenance Supervisor
City of Bakersfield, Public Works Dept
6901 McCutchen Road, Bakersfield, California 93313
( 661.747.1847 * [email protected]

Cannon
1050 Southwood Drive
San Luis Obispo, CA 93401
805.544.7407
Reliable
Responsive
Solutions

CITY OF ST. HELENA

PUBLIC WORKS DEPARTMENT

SCADA SYSTEM ASSESSMENT AND PRELIMINARY DESIGN
Cannon
Reimbursables
Hrs Cost Hrs Cost Hrs Cost Hrs Cost Hrs Cost Hrs Cost Hrs Cost Hrs Cost Cost Hrs Cost Totals 30 $8,760 158 $38,552 80 $17,840 22 $4,664 36 $6,480 134 $21,708 40 $7,160 33 $4,554 $7,000 533 $109,718 Task 001 - Project Kickoff 2 $584 4 $976 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 $0 6 $1,560 Kickoff Meeting 2 $584 4 $976 $0 $0 $0 $0 $0 $0 6 $1,560 Task 002 - Documentation Review and Field Assessment 0 $0 40 $9,760 32 $7,136 0 $0 36 $6,480 44 $7,128 0 $0 5 $690 $7,000 157 $31,194 Documentation Review and Field Assesment Prep $0 8 $1,952 8 $1,784 $0 $0 8 $1,296 $0 $0 24 $5,032 Site Visits (Field Assesments) $0 $0 $0 $0 $0 $0 $0 $0 $7,000 0 $0 Louis Stralla Water Treatment Plant $0 8 $1,952 8 $1,784 $0 8 $1,440 8 $1,296 $0 $0 32 $6,472 Bell Canyon Reservoir $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Tank 1 and Tank 1A $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Holmes Tank $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Holmes Pump House $0 2 $488 2 $446 $0 2 $360 2 $324 $0 $0 8 $1,618 Madrone Knoll Pump Station (2 VS Boosters) $0 2 $488 2 $446 $0 2 $360 2 $324 $0 $0 8 $1,618 Meadowood Tanks (3) $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Elmhurst Pump Station $0 2 $488 2 $446 $0 2 $360 2 $324 $0 $0 8 $1,618 Lower Reservoir (Raw Water) and Tank 2 $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Stonebridge Wells (Well 1 and Well 2) $0 2 $488 2 $446 $0 2 $360 2 $324 $0 $0 8 $1,618 Rutherford Pump Station $0 2 $488 2 $446 $0 2 $360 2 $324 $0 $0 8 $1,618 Corp Yard and Main Office (at City Hall) $0 1 $244 1 $223 $0 1 $180 1 $162 $0 $0 4 $809 Deliverables: $0 $0 $0 $0 $0 $0 $0 $0 0 $0
SCADA System Inventory $0 2 $488 $0 $0 8 $1,440 8 $1,296 $0 $0 18 $3,224 Photographs $0 2 $488 $0 $0 4 $720 4 $648 $0 $0 10 $1,856 PM $0 4 $976 $0 $0 $0 $0 $0 5 $690 9 $1,666
Task 003 - System Evaluation & Report Development0 $0 42 $10,248 16 $3,568 22 $4,664 0 $0 38 $6,156 0 $0 3 $414 $0 121 $25,050 Review & Digest Site Assesments: $0 $0 $0 $0 $0 $0 $0 $0 0 $0 Existing Documention Deficiencies $0 4 $976 8 $1,784 $0 $0 4 $648 $0 $0 16 $3,408 System Reliability & Maintainability $0 4 $976 8 $1,784 $0 $0 4 $648 $0 $0 16 $3,408 Review Programming for Consistency and documentation $0 2 $488 $0 16 $3,392 $0 2 $324 $0 $0 20 $4,204 Review HMIs for usability and alarm configuration $0 4 $976 $0 4 $848 $0 8 $1,296 $0 $0 16 $3,120 Review Communication Performance $0 4 $976 $0 $0 $0 4 $648 $0 $0 8 $1,624 Basic Cybersecurity Posture Review $0 8 $1,952 $0 2 $424 $0 8 $1,296 $0 $0 18 $3,672 Deliverables: $0 $0 $0 $0 $0 $0 $0 $0 0 $0
Summary of Deficiences $0 4 $976 $0 $0 $0 4 $648 $0 $0 8 $1,624 Prioritized List of Recommended Improvements $0 4 $976 $0 $0 $0 4 $648 $0 $0 8 $1,624 PM $0 8 $1,952 $0 $0 $0 $0 $0 3 $414 11 $2,366
Task 004 - Preliminary Design 8 $2,336 32 $7,808 12 $2,676 0 $0 0 $0 44 $7,128 40 $7,160 3 $414 $0 139 $27,522 Conceptual SCADA Archtecture (Networking,
hardware layout, etc.) 1 $292 4 $976 4 $892 $0 $0 8 $1,296 40 $7,160 $0 57 $10,616 Recommended Hardware and Software 2 $584 4 $976 $0 $0 $0 4 $648 $0 $0 10 $2,208 Communication System Improvements 1 $292 4 $976 $0 $0 $0 4 $648 $0 $0 9 $1,916 Bill of Material 1 $292 $0 4 $892 $0 $0 8 $1,296 $0 $0 13 $2,480 Basic Cybersecurity Enhancements 1 $292 8 $1,952 $0 $0 $0 4 $648 $0 $0 13 $2,892 Planning Level Cost estimates 1 $292 $0 4 $892 $0 $0 8 $1,296 $0 $0 13 $2,480 Phased Implementation Plan 1 $292 4 $976 $0 $0 $0 4 $648 $0 $0 9 $1,916 PM $0 8 $1,952 $0 $0 $0 $0 $0 3 $414 11 $2,366
Task 005 - Meetings and Deliverables 20 $5,840 40 $9,760 20 $4,460 0 $0 0 $0 8 $1,296 0 $0 22 $3,036 $0 110 $24,392 Draft Preliminary Design Review Meeting 4 $1,168 4 $976 4 $892 $0 $0 4 $648 $0 $0 16 $3,684 Final SCADA Assesment and Preliminary Design Report 8 $2,336 16 $3,904 16 $3,568 $0 $0 4 $648 $0 4 $552 48 $11,008 Routine Collaboration Meetings 8 $2,336 16 $3,904 $0 $0 $0 $0 $0 16 $2,208 40 $8,448 PM $0 4 $976 $0 $0 $0 $0 $0 2 $276 6 $1,252
$212 $180 $179 $138
Totals
$292 $244 $223
Automation Specialist Specialist Design Engineer Designer $162
Assistant
Automation Automation
Control Checker Principal Engineer Engineer
Senior Quality Automation Sr. Associate Principal Sr. Principal Engineering

Agendas Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administrative Services Department
DATE: April 14, 2026
FROM: Ciara Caouette, Senior Accounting Tech
SUBJECT: Approval of a Resolution awarding nonprofit grant funding through the Nonprofit Grant Program in Fiscal Year (FY) 2026-27 Operations Budget in the amount of $75,000.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

October 2018 City Council adopted Resolution 2018-150
amending the Non-Profit Funding Policy and Related
Program Application Guidelines.

January 11, 2022 City Council adopted Resolution 2022-2 approving additional amendments to the guidelines.

STATEMENT OF THE
PURPOSE:

The purpose is to provide financial assistance to Nonprofit organizations who provide direct programs, projects or
services to St. Helena residents.

FINANCIAL IMPACT: If the grant requests are awarded based on the recommendations of the Council working group for the FY 2026/27 Operations Budget, the total financial impact is $75,000 utilizing General Fund which is included in the Adopted FY 2026/27 Budget.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

In January 2022, the City Council adopted Resolution 2022-2, adopting an amended Nonprofit Funding Policy and Related Program Application Guidelines (Attachment 1).

The policy established a framework for how the City provides financial assistance to nonprofit agencies who provide direct programs, projects or services to St. Helena residents and promote the City’s mission and goals.

On January 8, 2026, staff posted the grant guidelines on the City’s website, sent out a news release, and made an announcement at a City Council Meeting that the application was available.

Applications were due February 20, 2026. Applicants have been advised that awards are not guaranteed and that requests may be scaled down based on available funding.

DISCUSSION:

Nonprofit Grant Application Funding
City staff received 21 applications requesting funding. Per the Policy, the applications were reviewed for completeness and all applications were presented for funding recommendations.

The City Council working group, consisting of Mayor Dohring and Vice Mayor Deasy, met to review applications with City staff to make recommendations for FY 2026-27 nonprofit funding. The City received a large response to the program with cumulative funding requests totaling $223,788.

City staff and the Council working group closely evaluated each application and made funding recommendations for applications that closely aligned with Council goals. The decisions were extremely difficult and were based on both the City’s continued financial constraints while balancing and ensuring the needs of the community are met to the extent possible.

Below is a listing of the organizations by grant category that submitted an application and the recommended funding for the FY 2026-27 Operations Budget:

Applicant Description FY26/27
Funding
Request
FY26/27
Recommended
Funding
Ballet Folklorica -
Attachment 2
GUELAGUETZA ST.

HELENA 2026
5,000 -
Festival Napa Valley -
Attachment 3
The Wizard of Oz with
Live Orchestra and Family
Activities at Charles Krug
20,000 5,000
Friends of the Cameo -
Attachment 4
Music and the Movies 5,000 5,000
Grace Episcopal Church
-
Attachment 5
Common Table on Spring 5,000 2,500
Lunchtime Productions
Inc. -
Attachment 6
CKT Summer Camps in
St. Helena
5,000 3,000
Monarch Justice Center -
Attachment 7
Saint Helena Senior
Protection Project
20,000 5,000

Music in the Vineyards -
Attachment 8
Celebrating America 250
& St. Helena 150 through
Music
5,000 3,000
Napa Valley College
District Auxilliary
Services (DAS)
Foundation -
Attachment 9
¡Viva Mariachi! St. Helena
2027
5,000 5,000
Nimbus Arts -
Attachment 10
Nimbus Arts St. Helena
Civic Artistry Initiative
20,000 5,000
On the Move -
Attachment 11
LGBTQ Connection
Monthly Movie Night at the
Library
9,588 4,000
Our Town St Helena -
Attachment 12
1347 & 1357 Monte Vista
Rehabilitation Project
20,000 3,000
Share the Care Napa
Valley -
Attachment 13
Providing St. Helena
Elders with supports to
age safely and gracefully
at home
4,000 3,000
St Helena Community
Band -
Attachment 14
Saint Helena Community
Band - Live Performances
2026-27
10,000 3,000
St. Helena Community
Garden -
Attachment 15
St. Helena Community
Garden Upgrade
3,000 3,000
St. Helena Farmers'
Market -
Attachment 16
SHFM Market Match 14,200 2,500
St. Helena Preschool For
All -
Attachment 17
St. Helena Preschool For
All Scholarships
20,000 6,000
St. Vincent de Paul
Ministry of the St. Helena
Catholic Church -
Attachment 18
Financial Assistance for
individuals and families in
the city of St. Helena not
limited to SHCC members
10,000 5,000
Sustainable St. Helena -
An Environmental
Alliance -
Attachment 19
St. Helena Redwood
Forest Project “A Future
Community Forest"
7,000 3,000

Upstage Napa Valley -
Attachment 20
PlayFest 2026: Noir 10,000 5,000
UpValley Family Centers
-
Attachment 21
Academic and Cultural
Enrichment Fieldtrips for
Middle and High School
Aged Youth
6,000 4,000
Women of Color On the
Move -
Attachment 22
St. Helena Youth & Family
Wellness + Cultural Arts
Initiative
20,000 -
Total 223,788 75,000
ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 5: Enhance Quality of Life
ATTACHMENTS:

1. Presentation - FY 2026-27 Nonprofit Grant Funding

2. Resolution FY 26-27 Nonprofit Grant Funding

3. Attachment 1 - Nonprofit Grant Guidelines 2026-2027

4. Attachment 2 - Ballet Folklorico FY26-27 Application

5. Attachment 3 - Festival Napa Valley FY26-27 Application

6. Attachment 4 - Friends of the Cameo FY26-27 Application

7. Attachment 5 - Grace Episcopal Church FY26-27 Application

8. Attachment 6 - Lunchtime Productions Inc. FY26-27 Application

9. Attachment 7 - Monarch Justice Center FY26-27 Application

10. Attachment 8 - Music in the Vineyards FY26-27 Application

11. Attachment 9 - Napa Valley College FY26-27 Application

12. Attachment 10 - Nimbus Arts FY26-27 Application

13. Attachment 11 - On The Move FY26-27 Application

14. Attachment 12 - Our Town St Helena FY26-27 Application

15. Attachment 13 - Share the Care Napa Valley FY26-27 Application

16. Attachment 14 - St. Helena Community Band FY26-27 Application

17. Attachment 15 - St. Helena Community Garden FY26-27 Application

18. Attachment 16 - St. Helena Farmers' Market FY26-27 Application

19. Attachment 17 - St. Helena Preschool For All FY26-27 Application

20. Attachment 18 - St Vincent de Paul FY26-27 Application

21. Attachment 19 - Sustainable St Helena FY26-27 Application

22. Attachment 20 - UpStage Napa Valley FY26-27 Application

23. Attachment 21 - UpValley Family Center FY26-27 Application

24. Attachment 22 - Women of Color On the Move FY 26-27 Application

25. Attachment 23 - St Helena Grant Agreement FY26-27

NONPROFIT GRANT

FUNDING
FY 2026-27

FUNDING REQUESTS AND RECOMMENDATION
Applicant Description FY26/27 Funding
Request
FY26/27 Proposed
Funding
Ballet Folklorica GUELAGUETZA ST. HELENA 2026 5,000 -
Festival Napa Valley The Wizard of Oz with Live Orchestra and Family Activities at Charles Krug 20,000 5,000
Friends of the Cameo Music and the Movies 5,000 5,000
Grace Episcopal Church Common Table on Spring 5,000 2,500 Lunchtime Productions Inc. CKT Summer Camps in St. Helena 5,000 3,000 Monarch Justice Center Saint Helena Senior Protection Project 20,000 5,000 Music in the Vineyards Music in the Vineyards: Celebrating America 250 & St. Helena 150 through Music 5,000 3,000
Napa Valley College ¡Viva Mariachi! St. Helena 2027 5,000 5,000 Nimbus Arts Nimbus Arts St. Helena Civic Artistry Initiative 20,000 5,000 On the Move LGBTQ Connection Monthly Movie Night at the Library 9,588 4,000
Our Town St Helena 1347 & 1357 Monte Vista Rehabilitation Project 20,000 3,000 Share the Care Napa Valley Providing St. Helena Elders with supports to age safely and gracefully at home 4,000 3,000

Applicant Description FY26/27 Funding
Request
FY26/27 Proposed
Funding
St Helena Community Band Saint Helena Community Band - Live Performances 2026-27 10,000 3,000
St. Helena Community Garden St. Helena Community Garden Upgrade 3,000 3,000 St. Helena Farmers' Market SHFM Market Match 14,200 2,500 St. Helena Preschool For All St. Helena Preschool For All Scholarships 20,000 6,000 St. Vincent de Paul Ministry of
the St. Helena Catholic
Church
Financial Assistance for individuals and
families in the city of St. Helena not limited to
SHCC members
10,000 5,000
Sustainable St. Helena - An
Environmental Alliance
St. Helena Redwood Forest Project “A Future
Community Forest" 7,000 3,000
Upstage Napa Valley PlayFest 2026: Noir 10,000 5,000
UpValley Family Centers Academic and Cultural Enrichment Fieldtrips for Middle and High School Aged Youth 6,000 4,000
Women of Color on the Move St. Helena Youth & Family Wellness + Cultural Arts Initiative 20,000 -
TOTAL 223,788 75,000

FUNDING REQUESTS AND RECOMMENDATION, CONTINUED

RECOMMENDATIONS
• Authorize funding for the FY 2026-27 Nonprofit Application Period in the amount of $75,000.

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
Resolution Authorizing Non-Profit Grant Funding Through the Non-Profit Grant Program in Fiscal Year 2026-27 Operations Budget in the amount of $75,000.

RECITALS
A. In January 2022, the City Council adopted Resolution 2022-2, adopting an amended Non-Profit Funding Policy and Related Program Application Guidelines; and B. The policy established a framework for how the City provides financial assistance to non-profit agencies who provide direct programs, projects or services to St. Helena residents and promote the City’s mission and goals; and C. On January 8, 2026, staff posted the grant guidelines on the City’s website, sent out a press release, and made an announcement at a City Council Meeting that the application was available. Applications were due February 20, 2026; and D. City staff received 21 applications requesting funding. Per the Policy, the applications were reviewed for completeness and all applications were presented for funding recommendations; and
E. The City Council working group, consisting of Mayor Dohring and Vice Mayor Deasy, met to review applications with City staff to make recommendations for FY 2026- 27 non-profit funding and recommended 19 applicants be approved for funding for an aggregate not-to-exceed amount of $75,000.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorize Non-Profit Grant Awards as follows to be included in the FY 2026- 27 Operating Budget:
# Awardee Funding
Amount
1 Festival Napa Valley 5,000
2 Friends of the Cameo 5,000

3 Grace Episcopal Church 2,500
4 Lunchtime Productions, Inc. 3,000
5 Monarch Justice Center 5,000
6 Music in the Vineyards 3,000
7 Napa Valley College District Auxillary Services
Foundation 5,000
8 Nimbus Arts 5,000
9 On the Move 4,000
10 Our Town St. Helena 3,000
11 Share the Care Napa Valley 3,000
12 St. Helena Community Band 3,000
13 St. Helena Community Garden 3,000
14 St. Helena Farmers’ Market 2,500
15 St Helena Preschool for All 6,000
16 St. Vincent de Paul Ministry of the St. Helena
Catholic Church 5,000
17 Sustainable St. Helena – An Environmental
Alliance 3,000
18 Upstage Napa Valley 5,000
19 UpValley Family Centers 4,000
Total 75,000
Approved at a Regular Meeting of the St. Helena City Council on April 14, 2026, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ _______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

City of St. Helena Nonprofit Community Enrichment
Grant Program Guidelines
FY 2026/2027
The City of St. Helena invites all interested nonprofit organizations to submit an application for funding. The annual “Nonprofit Community Enrichment Program” is designed to support local nonprofit organizations directly impacting the community and/or benefiting the City of St.

Helena. Applicant programs and services must be consistent with the City’s mission statement or support at least one of the City Council’s three-year goals.

Funding Philosophy ______
The City encourages innovation and a goal of self-sufficiency for all initiatives funded by this program within 24 months. Accordingly, all organizations requesting funds from the City should continue efforts to develop stable private funding sources. Submission of a complete application does not guarantee funding nor does receiving an award in the prior funding year.

Submissions that foster inclusion, belonging, and social justice are encouraged.

Applicant Criteria_______________________________________________________________ Applicants may apply for project or program funding that support the funding philosophy criteria below:

Projects or programs which promote or benefit the St. Helena community with arts, culture, education, or supporting youth/family initiatives and services. The minimum grant request is $1,000 and the maximum grant request is $20,000. The overall funding available is expected to be $75,000 per fiscal year.

Actual grant funding is based upon funds appropriated by the City Council in the annual budget and are dependent on the City’s annual budget prioritization process.

Eligibility
Eligibility has been established by the City of St. Helena Nonprofit Funding Policy (Resolution 2018-150). All applicants must possess a current IRS Not-for-Profit determination letter (IRS Form 501(c)(3)) and provide as proof that they are a nonprofit organization. • Only one application per agency per category will be considered each year. • Grants are for programmatic expenses only (items recognized under Generally Accepted Accounting Principles (GAAP) as operating costs).
• The City will not fund the purchase, maintenance, or repair of capital assets. • All applications must be submitted by the published deadline, be complete and contain all requested information and documents in order to be considered for funding. • Nonprofit organizations must be in existence for at least one year by December 31st of the year preceding the application deadline (or December 31, 2025, for this cycle).

Previous years’ allocations are not a consideration for funding.

Timeline, Submission and Grant Cycle
Applications will be available to the public on January 2, 2026, and must be received no later than February 20, 2026, by 5:00 PM. Late and incomplete applications will not be accepted. It is anticipated that City Council will make the final funding recommendations in April of 2026 for the 2026/2027 fiscal year.

Grant Applications* are electronic only and are available on our website:
cityofsthelena.gov/nonprofitgrants
The grant period for nonprofits approved for funding for Fiscal Year 2026/2027 will be from July 1, 2026, to June 30, 2027.

Limitation on Awards
The granting of City funding is solely a monetary contribution and not a co-sponsorship by the City of any event, program, service, or activity for which funding is used unless specifically agreed to in writing by the City. Award of funding shall not eliminate the need for applicants to comply with applicable regulations or permit requirements for the program, event, service or activity being funded. Grant award does not authorize use of any City property.

Any expenses incurred before grant award are not eligible for reimbursement. Each successful project/program/service will be required to submit a final grant report including expenses, accomplishments, photos, etc. Appropriate documentation will be required and may include receipts, volunteer sign-in sheets, invoices or other documents.

Grant Recipient Requirements
Organizations receiving grant funding are required to:
• Submit a revised goals and activities description if not funded at the level requested; • Submit a revised budget if not funded at the level requested; • Enter into a grant agreement with the City of St. Helena; • Obtain appropriate level of insurance as determined by the City of St. Helena and add the City of St. Helena as additionally insured, if required; • Complete a final report describing program outcomes and financial statements detailing expenditures no later 30 days after the end of the funding period.

Questions?
All questions should be submitted via email to: [email protected]

Print
Organization Name*
BALLET FOLKLORICO "EL VALLE" DE ST. HELENA CA.

Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*

ALICIA SANCHEZ CORTES
Contact Person Phone Number*
(707) 246 8212
Contact Person Email Address*
[email protected]
Organization Phone Number*
(707) 246 8212
Organization Mailing Address*
1838 Partridge Ct. St Helena CA 94574
Organization Physical Address*
1838 Partridge Ct. St Helena CA 94574
Federal Tax ID Number and Status*
33-2889797
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #524
Date Submitted: 2/19/2026

How Long Has Organization Served Community (Years & Months)* 15 YEARS
Project Name*
GUELAGUETZA ST. HELENA 2026
Requested Grant Amount*
$5,000
Do You Have Matching Funds?*
YES
Please List Any Matching Funds and Sources

ARTS COUNCIL NAPA VALLEY
Total Project Cost*
$25,000
Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
Ballet Folklórico El Valle de St. Helena aligns strongly with ITYS’s funding philosophy by embodying community-centered impact, cultural preservation, equity, and long-term sustainability.

Our organization provides a free cultural and educational space for children, youth, and adults in St. Helena. By removing financial barriers, we ensure equitable access to arts and cultural programming, reflecting a funding philosophy that prioritizes inclusion and accessibility. We serve families who might otherwise have limited opportunities to participate in structured cultural activities, creating a safe and enriching environment rooted in tradition and community values.

Our work is grounded in the belief that investing in culture is an investment in people. Through folkloric dance, we foster identity, pride, intergenerational connection, and social cohesion. Events such as our 15th Anniversary Guelaguetza celebration demonstrated our ability to create meaningful, community-wide impact by bringing together diverse residents of St.

Helena in a shared cultural experience.

Furthermore, our commitment to offering programming at no cost, engaging volunteers, and reinvesting resources into youth development reflects responsible stewardship of funds and alignment with a funding philosophy that values sustainability, accountability, and measurable community benefit.

Support for Ballet Folklórico El Valle de St. Helena represents an investment in cultural equity, youth empowerment, and the long-term vitality of the St. Helena community.

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* Project Description, Objectives, Goals, and Timeline
Ballet Folklórico El Valle de St. Helena is a free, community-based cultural arts program that provides folkloric dance training and cultural education to children, youth, and adults in St. Helena. The project focuses on preserving Mexican cultural traditions while fostering youth development, leadership, and community unity through accessible arts programming.

Project Objectives
Provide Free Cultural Arts Education
Offer consistent, no-cost folkloric dance classes to children, youth, and adults in the community.

Promote Youth Development and Leadership
Create opportunities for young participants to develop confidence, discipline, teamwork skills, and cultural pride.

Strengthen Community Engagement
Organize public cultural events and performances that bring the St. Helena community together.

Preserve and Celebrate Cultural Heritage
Educate participants and audiences about traditional Mexican dance, music, and history.

Measurable Goals (Through June 30, 2027)
Serve and retain a consistent group of community participants annually.

Provide weekly rehearsals and cultural instruction throughout the year.

Present at least 3–5 community performances per year.

Organize one major cultural celebration event (such as a Guelaguetza or anniversary celebration).

Maintain free access to all participants by securing funding and community support.

Implementation Plan & Timeline
2026 – Early 2027
Continue weekly dance rehearsals and cultural education classes.

Recruit new participants, focusing on youth engagement.

Prepare choreography, costumes, and educational materials.

Participate in local community events and cultural celebrations.

Spring 2027
Intensify rehearsals in preparation for major performances.

Host community workshops or outreach activities.

Finalize logistics for the annual cultural showcase event.

By June 30, 2027
Successfully present scheduled community performances.

Host or participate in a major cultural event.

Evaluate participation numbers, community engagement, and program impact.

Submit final reports demonstrating measurable outcomes and responsible use of funds.

How We Will Meet These Goals
We will meet our goals through consistent programming, volunteer leadership, strong community partnerships, careful budget management, and ongoing outreach. Our experience organizing successful events—such as our 15th Anniversary Guelaguetza—demonstrates our organizational capacity and community support.

By maintaining structured weekly programming and clear event milestones, we ensure that all objectives are achieved within the proposed timeline ending June 30, 2027.

Please include a high-level description of the Project that you are requesting grant funding for. * High-Level Project Description
We are requesting grant funding for Guelaguetza St. Helena 2026, a deeply meaningful cultural event that brings together the people of St. Helena and Napa County to celebrate the vibrant traditions of Oaxaca, Mexico. This event is more than a performance—it is a space of joy, learning, and connection, where children, youth, and adults can experience the richness of Oaxacan music, dance, food, and artisan crafts.

Our vision is to make this a beloved annual tradition that strengthens the bonds within our diverse community. Through workshops, interactive demonstrations, and live performances, participants not only enjoy the beauty of folkloric dance but also develop pride in cultural heritage, deepen understanding of diversity, and form lasting connections across generations.

Funding will allow us to provide this event free of charge, ensuring that every member of our community, regardless of background, can participate in this celebration. By supporting Guelaguetza St. Helena 2026, donors invest in youth empowerment, cultural preservation, and community unity, creating an enduring legacy of shared culture, inclusion, and joy for years to come. For more information about our organization, you can search for news articles and reports online, or visit our website at balletelvalle.org.

Attachment 1: Grant Budget *
BUDGET BALLET.docx
Attachment 2: Proof of Nonprofit Status*
NONPROFIT ID .jpeg
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
BUDGET BALLET.docx
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
IMG.jpeg
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

Guelaguetza St. Helena 2026, St. Helena CA.

Creating a detailed budget for our event is essential to ensure that we have a clear understanding of how the funds will be allocated. Based in our description, here's a suggested budget breakdown for the Guelaguetza St. Helena 2025 event:

Event Budget Breakdown

1. Total Estimated Budget: $30,000
Scholarships for Students (5+ and 10+ Years Dancing)
• For 10 Students with 5+ Years of Dancing:

Each student will receive $250.
• Total for 5-year dancers: 10 students × $250 = $2,500 • For 5 Students with 10+ Years of Dancing:

Each student will receive $1,000.
• Total for 10-year dancers: 5 students × $1,000 = $5,000 Total Scholarships:
• $2,500 (5-year dancers) + $5,000 (10-year dancers) = $7,500 Updated Budget Breakdown
Category Amount
Scholarships for 5 Students (5+ Years) $2,500
Scholarships for 5 Students (10+ Years) $5,000
Total Scholarships $7,500
Live Band $5,000
Oaxacan Singer $2,500
Stage & Dance Floor Setup $4,000
Sound System $2,000
Traditional Costumes $1,500
Decorations $1,000
Advertisement & Promotion $1,000
Event Logistics $1,000
Total $25,500

This revised budget reflects the exact scholarship amounts for the students with 5+ and 10+ years of experience, ensuring they are properly recognized for their dedication. The rest of the budget remains allocated to other event needs, and the total stays at $25,500.

Print
Organization Name*
Festival Napa Valley
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Andrea Saenz, Assistant Director, Education & Community Contact Person Phone Number*
(323) 828-7756
Contact Person Email Address*
[email protected]
Organization Phone Number*
(707) 346-5052
Organization Mailing Address*
PO Box 6221 Napa, CA 94581
Organization Physical Address*
2045 Jefferson St., Napa, CA 94559
Federal Tax ID Number and Status*
Tax ID 26-4008029; Festival Napa Valley is a 501(c)(3) tax-exempt organization. 2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,001 and Above - Submission #526
Date Submitted: 2/20/2026

How Long Has Organization Served Community (Years & Months)* 19 years (Entering into our 20th Summer Season)
Project Name*
The Wizard of Oz with Live Orchestra and Family Activities at Charles Krug Requested Grant Amount*
$20,000
Do You Have Matching Funds?*
Yes
Please List Any Matching Funds and Sources
Festival Napa Valley Fund a Need
Total Project Cost*
$270,300
Describe how your Project ties to the City’s Goals, Mission/Vision or funding philosophy.* As part of a larger nine-evening St. Helena destination-specific performing arts summer festival set on the Charles Krug Great Lawn, this project promotes related daytime and overnight tourist visits to the town of St. Helena (restaurant guests, Main Street shopping, hotel stays), bringing tax dollars to the City and strengthening the City’s financial sustainability. This project also enhances the quality of life of the St. Helena residents in attendance at The Wizard of Oz with Festival Orchestra Napa performance on July 16, 2026 at Charles Krug. The project utilizes a stable range of funding from several sources and is part of the ongoing programs of a well-established, self-sufficient nonprofit arts organization. Together, the presentation of The Wizard of Oz with live orchestra, inclusive of Festival Family Zone activities, and a meet and greet opportunity with conductor Ming Luke, create an unforgettable evening to celebrate summer in St. Helena and Festival Napa Valley’s 20th Summer Season.

Describe your Project including objectives and goals, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your project.*
Festival Napa Valley will present the beloved classic film, The Wizard of Oz, with Festival Orchestra Napa Thursday, July 16 as part of its hallmark 20th Annual Summer Season. Intended for performing arts and cinema fans of all ages, this immersive family-friendly, one-night event takes place at Charles Krug in St. Helena and will be treasured across generations. The evening includes special The Wizard of Oz crafts and activities in the Festival Napa Valley Family Zone and pre-performance meet-and-greet with the conductor and orchestra members for young musicians.

A state-of-the-art 50’ x 20’ LED projection wall and a custom-built festival stage with a cutting-edge sound system set the scene as the timeless power of a full 60-member orchestra gives the audience the rare opportunity to experience the film with a live score. Under the baton of Ming Luke – noted for his “energy, creativity and charisma not seen since Leonard Bernstein”– Festival Orchestra Napa will perform the full Academy Award-winning score by Herbert Stothart accompanying the classic 1939 film. Festival Orchestra Napa is comprised of musicians from globally renowned orchestras including the MET Opera Orchestra, Houston Symphony, Atlanta Symphony, Los Angeles Philharmonic, Philadelphia Orchestra, and San Francisco Symphony performing alongside some of the most talented preprofessional instrumentalists from across the globe selected to participate in the Festival’s tuition-free summer music academy through a highly competitive audition process (~700+ applications for 40 spots).

Project Timeline:
-July 1-July 15, 2026: Wizard of Oz Family Zone activity preparation -July 16, 2026: Wizard of Oz Presentation at Charles Krug (project end) Describe who will benefit from this Project and estimate how many people your proposal may impact.* All of the anticipated 1,000 guests attending will benefit from the presentation of Wizard of Oz with Festival Napa Orchestra.

About one half of the guests attending will receive direct benefit from the Family Zone activities, with another 50+ young musician guests participating in the meet and greet with Ming Luke. These estimates are based on the 2025 presentation of Walt Disney’s Fantasia with Festival Napa Orchestra at Charles Krug.

Describe the community support for your project.*
Festival Napa Valley is fortunate to receive extensive support and involvement from community members. This comes in all forms and at all levels. More than 250 artists and 80+wineries, resorts, theaters, restaurants, chefs, and vintners participate each year, joining with audiences, patrons, staff and volunteers to create a vibrant and vital community. As a non-profit, public benefit organization, Festival Napa Valley relies heavily on local volunteers to staff its live concerts at Charles Krug. Many of these volunteers are St. Helena residents who freely give their time to support a cultural event which is beloved to them.

Based on the Festival’s 2025 presentation of Walt Disney’s Fantasia with Festival Orchestra Napa at Charles Krug, which had a sold-out performance of 1,000 guests, including 475+ family members who participated in the Festival’s Family Zone (then Kids Zone). The Wizard of Oz event is highly anticipated and will sell out in 2026, with community members already marking their calendars.

If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how the City of St Helena funding will specifically benefit St. Helena residents.

Festival Napa Valley received grant awards from the Napa County Arts & Culture Grant Program in FY2024-25 ($27,500) for the presentation of Walt Disney’s Fantasia with Festival Napa Orchestra at Charles Krug in St. Helena; and in FY2023-24 ($27,500) and FY2022-23 ($15,000)for How I See Music workshops in public schools and senior activity centers across Napa County, including St. Helena Elementary & Rianda House. The Festival also received $5,000 from the City of St. Helena during its FY24-25 cycle (Festival’s FY23-24) in support of How I See Music workshops.

This funding requested ($20,000) covers a pro-rated portion of those larger production and presentation costs which total $270,300+ necessary for the one evening’s full performance, the balance of which is fully covered by existing funding secured from individual donors, corporate sponsors, and advance Patron Pass sales for the Festival’s full multi-day summer season.

These include the balance of the costs for the stage build, orchestra musician fees, conductor, LED screens, and projection - which will be used by other programs during the nine-day festival run at Charles Krug.

The value of the grant from the City of St. Helena reaches beyond the St. Helena residents directly served as audience members due to the siting of Festival Napa Valley at Charles Krug and the tax income received from visitors and overnight guests attending the performance on July 16 and other performances during the full run of the Festival’s Summer Season at Krug July 10-19, 2026..

Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
The timeless presentation of The Wizard of Oz with a live orchestra and related family activities realizes the Festival’s arts for all mission, emphasizing that the arts and creative expression belong to and can be enjoyed live and in person by everyone of all races, genders, ages, economic class, geographic origin, and cultural backgrounds. The arts are not a luxury and are a key element in creating a thriving and engaged public that includes a diverse range of economic, racial, and cultural backgrounds representing the diversity found in the world and in the St. Helena community specifically.

Attachment 1: Grant Budget*
FNV Wizard of Oz with Live Orchestra Project Budget 2026 .pdf
Attachment 2: Proof of Nonprofit Status*
IRS_501c3.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
FY26_Budget.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
Grants Rec. Feb 2025-Feb 2026.pdf
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

Festival Napa Valley - The Wizard of Oz with Live Orchestra July 16, 2026 (event) INCOME
Source Amount Notes
City of St. Helena NPO Grant $20,000
applied fully to July 16 event at
Krug
Corporate Sponsorships $150,000
pro-rated across Summer
Season
Festival NV Fund a Need $59,300 raised in July 2025 for FY26 In-Kind Donations $41,000
Partner Hotels (60 musicians x
1 hotel night @ $350pp) &
Venue ($10,000) + AV donation
($10,000)
Income TOTAL for full cost of event $270,300

EXPENSE
Category Item
Expense Covered by
Requested Grant Full Costs Notes
Live Performance (pro-rated) Film & Score Licensing $5,000 $30,000 full cost (balance covered by FNV) Artist Fees Orchestra Musicians (pro-rated portion) $5,000 $25,000 full cost (balance covered by FNV) Artist Fees Conductor (pro-rated portion) $1,000 $10,000 full cost (balance covered by FNV) Stage build & chair rental (pro-rated portion) $2,400 $90,000 for 1 night full cost (balance covered by FNV) Artist Hotel $0 $21,350
full cost of $21,350 covered by Festival - 1 hotel night @ $350/night x 60 musicians + 1 conductor
Artist Ground Transportation $0 $1,690
full cost covered by Festival ($1,400 chartered bus + 1 day rental of 5 cars @$58/car)
Artist Meals $0 $3,050
full cost covered by Festival (61 people @ $50/day x 1
day)
Staffing $0 $5,000
for Artistic Producer, Program Coordinator with full cost covered by Festival
Venue rental $0 venue donated by Charles Krug
Projection at Live Performance (pro-rated) LED Screens (pro-rated portion) $5,000 $50,000 full cost (balance covered by FNV) Projector (rental, pro-rated portion) $0 $6,000 full cost (balance covered by FNV) Projectionist & tech crew (pro-rated portion) $1,000 $3,000 full cost (balance covered by FNV) FNV Family Zone Supplies for Activities $0 $500 full cost covered by FNV Equipment, Take-aways, & Decoration $100 $3,000 full cost (balance covered by FNV) Staffing $300 $1,260
$1,260 total for 12 hours - Assistant Director Education & Community @ $45/hr ($540) + 3 Youth Corps @$20/hr
($720) for night of the program and prep time for one
night, full cost (balance covered by FNV)
Printing $200 $3,500 full cost (balance covered by FNV) Promotion & Advertising 55 tickets for young musicians ($35 each) $0 $1,950 full cost covered by FNV Arts for All advertising $0 $15,000 full cost covered by FNV
TOTALS $20,000 $270,300

NAPA VALLEY FESTIVAL ASSOCIATION
FY26 BUDGET SUMMARY
Oct '25 - Sep '26
Income
Contributions & Support $6,640,200
In-Kind Contributions & Support $3,097,740
Special Events (Gala/Auction) $1,866,600
Program Revenue $1,489,200
Other Revenue (Excludes Investment Income) $66,790
Total Income $13,160,530
Expense
Salaries & Related Expenses $2,764,364
Independent Contractors $3,024,300
Grants $255,000
Printing, Postage, & Supplies $277,440
Facility & Equipment Expenses $2,697,900
Travel & Meetings Expenses $3,225,342
Transportation $489,600
Other Expenses $426,354
Total Expense $13,160,300
Net Surplus / (Deficit) $230
Independent Contractors includes all Artist Fees.

Festival Napa Valley
Grants Received February 2025-2026
Grantor Amount Grantor Award Cycle
City of St. Helena $5,000 FY24-25
Napa County Arts & Culture $27,500 FY24-25
The Peter and Vernice Gasser
Foundation
$5,000 FY25
City of Napa $20,000 Rolling award cycle, awarded
February 2026

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Organization Name*
Friends of the Cameo dba Cameo Cinema Foundation
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Cathy Buck, Cameo Cinema Owner and Creative Director
Contact Person Phone Number*
707-287-4172
Contact Person Email Address*
[email protected]
Organization Phone Number*
707-963-9779
Organization Mailing Address*
Post Office Box 682, St. Helena, CA 94574
Organization Physical Address*
1340 Main St., St. Helena, CA 94574
Federal Tax ID Number and Status*
46-1415228 Active Status
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #490
Date Submitted: 1/27/2026

How Long Has Organization Served Community (Years & Months)* 13 years, 3 months
Project Name*
Music and the Movies
Requested Grant Amount*
$5,000.00
Do You Have Matching Funds?*
No
Please List Any Matching Funds and Sources
Income sources: Event ticket sales, concessions
Total Project Cost*
$9,400.00
Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
The Cameo Cinema shares many of the same goals as the City of St. Helena as stated in the Vision and Mission Statements adopted by the City Council on April 12, 2016. Both strive to be economically sustainable and family-friendly, while providing a full range of cultural and recreational opportunities and embracing and retaining St. Helena’s historic, small-town character, beautiful natural environment and high quality of life. We also share a dedication to serving our citizens with integrity and fostering strong partnerships with other community organizations. “Music gives a soul to the universe, wings to the mind, flight to the imagination and life to everything.” — Plato, Ancient Greek Philosopher
We believe that both music and films are universal and unite those who experience them. The Music and the Movies program is designed to bring appreciation and awareness to a wide range of St. Helena residents, crossing boundaries of age, gender, ethnicity and socio-economic strata. Their shared experiences will strengthen community spirit and pride in the cultural and social offerings in our City.

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* The goal of Music and the Movies is to bring inspiring and provocative musical and cinematic experiences to the residents of St. Helena. We know that many in our community are not able to enjoy live musical performances at a reasonable cost. Music and the Movies will allow access to quality musical events that might not otherwise be available to many residents.

The Cameo has a history of bringing a variety of performing arts to our stage. The intimacy of the venue and our recently upgraded audio system enable us to meet the high-quality standards of talented musicians both in live and filmed performances. Our musical programs sell out quickly; this grant would enable us to offer more opportunities for the music fans – and potential music fans – to share in these experiences.

Not only is attending live and recorded concerts enjoyable, but a recent review by the World Health Organization also indicates that music is actually good for your health. This research suggests that music reduces stress and anxiety, improves social affiliation and increases the efficiency of the immune system. Furthermore, enjoying music with others can exert beneficial effects in terms of reduction of isolation, depression and mental health.

The Cameo Cinema seats 140 guests in-theater and we have the potential to reach a far larger audience through in-school presentations and video recordings. We plan to offer seats on a first-come basis but will reserve some tickets for special groups such as music students and teachers.

Music and the Movies 2026-2027 Project Timeline:

January 2026 – Submit grant application
May – July 2026 – Select and invite musicians and choose films for participation in this program July – August 2026 – Secure contracts with performers and film distributors July - September 2026 – Publicize and promote the first event in cooperation with the City of St. Helena and local businesses and organizations
Fall 2026 – Present the first Music and the Movies event Winter/Spring 2026-2027 - Publicize and promote the second Music and the Movies event in cooperation with the City of St.

Helena and local businesses and organizations
May – June 2027 – Present the second Music and the Movies event June 2027 – Submit final report to the City of St. Helena Please include a high-level description of the Project that you are requesting grant funding for. * Music and the Movies 2026-27 will bring two (2) musical programs to our community. Artists and films will be chosen to honor a broad range of musical styles and will reflect the traditions, cultures and interests of our local residents. Some examples might include a program in honor of Hispanic Heritage Month, Music in Education Month, Women’s History Month or African American Music Appreciation Month. Specific programs will be curated by Cathy Buck, Program Director of the Cameo Cinema. Ticket prices will be kept affordable at $20 per person with a significant number of complimentary tickets available for music students and teachers as well as low-income families.

Attachment 1: Grant Budget *
CCF - City of SH grant budget 2026 - 27 v. 2.xlsx
Attachment 2: Proof of Nonprofit Status*
FOC - IRS approval letter Feb 28 2013.docx
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
FOC CCF - 2026 Budget v 2025 Actual.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
CCF - City of SH grant attachment 2026-27.docx
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

City of St. Helena Non-Profit Grant Application
2026 - 27
Concerts at the Cameo Budget
General Event 1 Event 2 TOTAL
Expenses Musician Fees (including travel) $ 2,000.00 $ 2,500.00 $ 4,500.00 Film Rental $ 250.00 $ 250.00 $ 500.00
Projectionist/Sound Engineer) $ 500.00 $ 500.00 $ 1,000.00 Cameo Staffing $ 300.00 $ 300.00 $ 600.00
Photographer $ 400.00 $ 400.00 $ 800.00
Advertising and Promotion $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 9,400.00
TOTAL EXPENSES Ticket sales (100 X $20/ticket; 40 comps for students & educators) $ 2,000.00 $ 2,000.00 $ 4,000.00 Concessions $ 200.00 $ 200.00 $ 400.00
Renenue Grant from the City of St. Helena $ 5,000.00 $ 5,000.00 $ 9,400.00
TOTAL REVENUE $0.00
NET

INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI , OH 45201
Date :

FEB 8 2013

FRIENDS OF THE CAMEO

C/O CATHY BUCK
1340 MAIN ST
SAINT HELENA, CA 94574
Dear Applicant :

DEPARTMENT OF THE TREASURY
Employer Identification Number :
46-1415228
179533.53389032 Contact Person:

NICHOLAS R HINDS 31662 Contact Tel
ephone Number : (877) 829-5500
Accounting period Ending :

December 31
Public Charity Status
170 (b) (1) (A) (vi)
Form 990 Required:
yes
Effective Date of Exemption:

October 24, 2012
Contribution Deductibility:

Addendum Applies :

NO
We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code, contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records .

Organizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section (s) listed in the heading of this letter.

Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) public Charities, for some helpful information about your responsibilities as an exempt organization .

Letter 947 (DO/ CC)
-2-

FRIENDS OF THE CAMEO
Sincerely
Holly O. Paz
Director, Exempt Organizations
Rul ings and Agreements
Enclosure : Publication 4221 -PC

Letter 947 (DO/CG)

Friends of the Cameo
Profit Loss Budget Overview
January through December 2026
2026 FY Budget 2025 (PY) Actual
Ordinary Income/Expense
Income
4000 · INCOME
4050 - Event Donations 75,000.00 61,833.69
4005 · Income - Donations 500,000.00 555,819.20
Total 4000 · INCOME 575,000.00 617,652.89
4322 ·Interest 20,000.00 11,769.34
Total 4320 · Interest Income 20,000.00 11,769.34
Total Income 595,000.00 629,422.23
Expense
6020 · Community Programming 420,000.00 380,000.00
6070 . Special Events Expenses 75,000.00 70,747.04
6200 · Fundraising 10,900.00 8,342.97
6310 - Grants to Fireflies - Operations 0.00 3,500.00
6340 · Program Fees 4,700.00 3,000.00
6400 · Administration
6420 · Admin Management / Contractor 3,000.00 6,520.00
6430 · CPA 3,500.00 3,000.00
6450 · Postage and Shipping 350.00 316.61
Total 6400 · Administration 6,850.00 9,836.61
6500 · Banking
6520 · Credit Card Merchant Fees 3,900.00 6,017.24
Total 6500 · Banking 3,900.00 6,017.24
6600 · Marketing
6630 · Social Media Contractor 21,000.00 19,200.00
6640 · Website 3,000.00 2,089.62
6650. · Marketing - Other 4,800.00 9,760.00
Total 6600 · Marketing 28,800.00 31,049.62
6700 - Licenses and Permits 100.00
6800 · Insurance Expense
6810 · Directors & Officers Insurance 1,695.00 1,883.00 Total 6800 · Insurance Expense 1,695.00 1,883.00
7200 · Dues and Subscriptions 4,000.00 3,708.40
7300 · Office Supplies 600.00 506.04
7500 · Repairs and Maintenance 5,000.00 7,725.02
Total Expense 561,445.00 526,415.94
Net Ordinary Income 33,555.00 103,006.29

Attachment for City of St. Helena grant application for Concerts at the Cameo 2026-27 During the past 12 months, Friends of the Cameo dba Cameo Cinema Foundation received a grant from the Napa County Arts & Culture Committee for $17,500. This grant helped to fund our annual Fork2Film Festival in March 2026.

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Organization Name*
Common Table on Spring Fiscally Sponsored by Grace Episcopal Church through Protestant Episcopal Church in the United States of America
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Belli Skinner/Project Coordinator
Contact Person Phone Number*
415-737-9038
Contact Person Email Address*
[email protected]
Organization Phone Number*
707-963-4157
Organization Mailing Address*
1314 Spring St, St Helena, CA 94574
Organization Physical Address*
1314 Spring St, St Helena, CA 94574
Federal Tax ID Number and Status*
31-1629166 501(c)3
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #518
Date Submitted: 2/18/2026

How Long Has Organization Served Community (Years & Months)* Grace Episcopal Church: 150 years. Common Table on Spring: Two years Project Name*
Common Table on Spring
Requested Grant Amount*
$5,000
Do You Have Matching Funds?*
Yes
Please List Any Matching Funds and Sources
$60,733 from individual, local business, and service groups donations, Grace Episcopal Church in kind and individual chefs in kind. Detail in budget.

Total Project Cost*
$65,733 (includes in kind contributions)
Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
St. Helena is a beautiful community, but due to the large number of homes that are only occupied on a part-time basis, sometimes feeling a part of this community can be difficult and disjointed. Common Table on Spring is intended to offer the broader community a time to gather, reflect, meet their neighbors, and take some time out of their busy lives and get to know each other better.

Each shared meal promotes belonging, fosters wellness, and builds a more inclusive and connected community. Over the past two years we have averaged approximately 120 attendees per free meal. This growing initiative has been supported through generous contributions of time, talent, and treasure from numerous community organizations including the St. Helena Hospital Foundation, Soroptimist International, Independent Order of Odd Fellows, Rotary International, Pacific Union College Foundation, and Up Valley Family Centers. We are now seeking the city support as we expand this program and solidify its community-based support over the next two years.

Local businesses such as Silverado Orchards and Villa Corona, along with other local establishments, have also invested in the project. Community chefs donate their expertise, gaining visibility while strengthening local ties—creating meaningful winwin partnerships. Individual donors continue to step forward with financial support, but participation from the City represents a powerful and tangible affirmation of civic commitment to community connection.

What began as a fresh concept is quickly becoming a valued tradition—one that embodies the generosity, warmth, and smalltown charm that define St. Helena.

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* The overarching goal of Common Table on Spring is to create lasting relational impact that results in a stronger, more inclusive community. Our measurable objective is to serve between 1,500 and 2,000 meals across 13 events, each intentionally designed to foster connection, shared experiences, and repeated interactions that cultivate trust and friendship.

The requested Community Enrichment Grant of $5,000 will help underwrite meal costs and ensure accessibility for all participants.

Project Timeline (2026–2027):
• April–June 2026: Six bi-weekly community meals
• September–October 2026: Seven bi-weekly community meals • Ongoing through June 30, 2027: Program evaluation, community outreach, and expanded programming All gatherings are held in a safe, welcoming, and completely non-sectarian environment. While Grace Church generously provides space, liability coverage, and coordination time, the initiative is not affiliated with any religious programming. No religious messaging or solicitation occurs. At the beginning of each meal, participants share a brief Native American affirmation centered on gratitude, respect for nature, and community connection.

During 2026–2027, we are expanding beyond shared meals through a series of special events called Common Table Presents.

These programs deepen partnerships and broaden community engagement among the more than 500 subscribers to our email list.

Past examples include:
• A partnership between the St. Helena Hospital Foundation and Rianda House to present four health-related talks with refreshments.
• Free community concerts offered by Music in the Vineyards, featuring world-class artists during their rehearsal season at Grace Church, with Common Table volunteers providing hospitality. • Additional events have included a family-friendly karaoke night that drew nearly 50 participants ranging from infants to octogenarians and representing the full ethnic diversity of our community. Game nights, movie nights, and additional familycentered activities are currently in development.

By expanding beyond meals and creating opportunities for connection around shared interests, culture, and fun, we are intentionally weaving our community together more deeply and enhancing resident’s quality of life.

Please include a high-level description of the Project that you are requesting grant funding for. * We are requesting funding to cover some of the coordination time and decor, utensils and meal ingredients for three of the 13 Common Table meals scheduled during the grant period. The project started in 2023 inspired by the “Stone Soup” organized by Chris and Jessica Fowler; followed by Blue Zones and now carried out by community volunteers. Between 120 and 180 people from all economic, ethnic, professional, and age groups attend each gathering. Meals are offered bi-weekly during three-month spring and fall seasons, resulting in 1,500–2,000 meals annually. All meals are prepared in a commercial kitchen and served by volunteers.

Meals are free, with optional donations accepted. There are no income requirements, ensuring that Common Table functions as a true social equalizer where financial status and background are irrelevant. All meals include a vegetarian option, and participants are encouraged to bring reusable plates and utensils to reduce waste.

Attendants include children who enjoy a variety of meals with their parents and neighbors in a safe environment, youth that take this opportunity to “hang out “with their friends, seniors that venture into a social gathering to reduce their isolation and whole families that intentionally celebrate time together. At each gathering you can hear people speaking English and Spanish side by side, new friends sharing stories, old friends sharing laughter, and neighbors engaging across generations and cultures. It all happens in an atmosphere of joy, respect, generosity and connection.

Common Table is more than a meal—it is an opportunity to break bread and share life. Through consistent, inclusive gatherings, the initiative actively strengthens community bonds and reflects the unique character and spirit of St. Helena.

Attachment 1: Grant Budget *
Attachment 1-FY26-27 Common Table Budget.pdf

Attachment 2: Proof of Nonprofit Status*
IRS exemption letter proof of non profit status.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
Attachment 3 - Common Table 2026 budget and 2025
actual.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
Attachment 4- Common Table List of Grant Funding
Received in the last 12 months.pdf
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

Project Total Request FY27 Matching Funds
Expenses
Personnel
Project Coordinator (400
hours) $15,400.00 $840.00 $ 14,560.00
Janitorial staff (102 hours) $2,677.50 $ 2,677.50
Bookeeping (12 hs) $600.00 $ 600.00
Supervision $4,500.00 $ 4,500.00
Guest chefs (in kind) $10,400.00 $ 10,400.00
Benefits and payroll taxes
20% $4,635.50 $168.00 $ 4,467.50
Total Personnel $38,213.00 $1,008.00 $37,205.00
Other program Expenses
Meal ingredients $13,000 $3,500 $ 9,500.00
Materials/Services for
Common Table Presents $2,400 $ 2,400.00
Flowers,plates,cups,market
ing material $2,600 $492 $ 2,108.00
Hall rental (in Kind) $9,520 $ 9,520.00
Total other program
expenses $27,520 $3,992 $23,528
TOTAL EXPENSES $65,733 $5,000 $60,733
Attachment 1 Budget Common Table on Spring 2027

Ordinary Income/Expense 2026 Budget 2025 Actual
Income
Service Groups/Nonprofits $15,800.00 $16,071.50
Business $10,400.00 $10,671.50
Individuals $9,000.00 $8,321.75
Foundations $2,500.00 $3,000.00
City of St. Helena $5,000.00
In kind donations $19,920.00 $19,920.00
TOTAL Income $62,620.00 $57,984.75

Expenses
Salaries & Wages $23,177.50 $11,769.79
Benefits and payroll taxes $4,635.50 $2,653.96
Professional Fees (chefs in kind) $10,400.00 $10,400.00 Non-Personnel Expenses $18,000.00 $20,391.00
Occupancy Expenses (in kind) $9,520.00 $9,520.00
Total Expense $65,733.00 $54,734.75
Net revenue over expenditures ($3,113.00) $3,250.00
Attachment 3. Common Table on Spring 2026 Budget & 2025 actual

Attachment 4. Common Table List of Grant Funding in the past 12 months St. Helena Hospital Foundation $3,000.00

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Organization Name*
Lunchtime Productions Inc. dba Cafeteria Kids Theater
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Olivia Cowell, Executive Director
Contact Person Phone Number*
707-531-2215
Contact Person Email Address*
[email protected]
Organization Phone Number*
707-531-2215
Organization Mailing Address*
1241 Adams Street, Suite 1114 St. Helena CA 94574
Organization Physical Address*
1241 Adams Street, Suite 1114 St. Helena CA 94574
Federal Tax ID Number and Status*
30-0839728
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #532
Date Submitted: 2/20/2026

How Long Has Organization Served Community (Years & Months)* 11 years 1 month
Project Name*
CKT Summer Camps in St. Helena
Requested Grant Amount*
5,000
Do You Have Matching Funds?*
No
Please List Any Matching Funds and Sources
NA
Total Project Cost*
$9,625

Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
Cafeteria Kids Theater’s proposed youth theater project directly supports the City of St. Helena’s commitment to community enrichment, youth development, and inclusive cultural programming, aligning closely with the City’s mission and the goals of the annual Nonprofit Community Enrichment Program. Our mission is to provide high-quality performing arts education that nurtures creativity, confidence, and collaboration in young people. Through this project, St. Helena children ages 7–13 will experience a meaningful, structured arts program that promotes individual growth while strengthening community connections.

This program supports the City’s goals, particularly:

Goal 4: Provide Effective Community Information & Opportunities for Engagement, by offering local children and families accessible opportunities to participate in theater arts and engage with the broader community.

Goal 5: Enhance Quality of Life, by fostering social-emotional development, literacy, self-confidence, and creative expression through arts education.

By offering an affordable, locally based program, we remove barriers to participation and ensure that children in St. Helena have access to enriching extracurricular activities within their own community. Our funding philosophy mirrors the City’s dedication to supporting programs that create long-term community impact. Rather than providing one-time entertainment, this project emphasizes skill-building, teamwork, communication, and creative problem-solving — tools that serve youth far beyond the stage.

Cafeteria Kids Theater has a long-standing track record in Napa Valley of providing safe, inclusive, and professionally guided arts education. Offering this project to St. Helena expands our commitment to serving local families while advancing the City’s vision of programs that enrich quality of life, encourage civic pride, and cultivate creative expression. We have offered classes and camps in St. Helena since 2014, and have had continual outreach from St. Helena residents requesting more opportunities for youth to participate in our programs in town. With this grant project we are not simply offering a children’s theater program — we are cultivating confident young voices, strengthening community bonds, and investing in the cultural vitality of St.

Helena.

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* Cafeteria Kids Theater proposes to bring two of our award-winning youth theater camps to St. Helena in August 2026, serving local students ages 7–13 and providing leadership opportunities for high school interns. These camps are designed to foster creativity, confidence, collaboration, and performance skills in a structured, supportive environment while culminating in public presentations that engage the broader community.

Proposed: Project Overview:

The first program, Best of Broadway Musical Theater Camp, will be held August 3–7, 2026, at the St. Helena High School Auditorium. This half-day camp serves up to 30 students ages 8–13 and includes five high school interns who assist with choreography, music support, and small-group instruction. Students will explore vocal performance, ensemble singing, basic dance technique, character development, and stage presence through selections from Broadway-style repertoire. The week concludes with a community performance open to approximately 100 family members.

The second program, End of Summer Drama Camp, will be held August 17–21, 2026, at The Carnegie Building in St. Helena.

This full-day camp serves up to 30 students ages 7–12. Students engage in theater games, improvisation, storytelling, and scene study. The camp concludes with a workshop-style performance for families, providing another opportunity for community gathering and celebration of student achievement.

Objectives and Goals:
-Serve up to 60 elementary and middle school students in St. Helena through high-quality arts education programming. -Provide leadership development and workforce experience for five high school interns. -Increase access to arts education through scholarship opportunities for families needing financial assistance. -Strengthen community connection by hosting two culminating performances with a combined audience of approximately 150 community members.
-Support social-emotional learning by building students’ communication skills, teamwork, confidence, and creative problemsolving abilities.

Timeline and Implementation Plan
Spring 2026
• Finalize facility agreements with St. Helena High School Auditorium and City of St. Helena/Carnegie Building • Open registration and scholarship applications
• Conduct outreach through local schools, community organizations, CKT communication channels June–July 2026
• Confirm enrollment and award scholarships
• Finalize curriculum, music selections, scripts, and production materials • Hire and train teaching artists and interns
August 3–7, 2026
• Conduct Best of Broadway Musical Theater Camp
• Present final showcase performance on August 7th.

August 17–21, 2026
• Conduct End of Summer Drama Camp
• Present final workshop performance on August 21st.

Fall 2026
• Conduct program evaluation, collect participant feedback, and prepare grant reporting documentation All project activities, performances, and reporting will be fully completed well in advance of the June 30, 2027 deadline.

Through careful planning, experienced instructional leadership, and established administrative systems, Cafeteria Kids Theater is fully prepared to execute both camps successfully, ensuring meaningful youth engagement and measurable community impact within the proposed timeline.

Please include a high-level description of the Project that you are requesting grant funding for. * The first program, Best of Broadway Musical Theater Camp, will be held August 3–7, 2026, at the St. Helena High School Auditorium. This half-day camp serves up to 30 students ages 8–13 and includes five high school interns who assist with choreography, music support, and small-group instruction. Students will explore vocal performance, ensemble singing, basic dance technique, character development, and stage presence through selections from Broadway-style repertoire. The week concludes with a community performance open to approximately 100 family members.

The second program, End of Summer Drama Camp, will be held August 17–21, 2026, at The Carnegie Building in St. Helena.

This full-day camp serves up to 30 students ages 7–12. Students engage in theater games, improvisation, storytelling, and scene study. The camp concludes with a workshop-style performance for families, providing another opportunity for community gathering and celebration of student achievement.

Attachment 1: Grant Budget *
Cafeteria KidsTheater_GrantCityofStHelena.pdf
Attachment 2: Proof of Nonprofit Status*
LunchtimeProductionsIncNonProfitStatusAttachement2.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
CafeteriaKidsTheaterOperatingBudget2026.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
CafeteriaKidsTheaterGrantFundingRecieved.pdf
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

Grant Expenses
Amount Requested from City of St.

Helena: $5,000
Total Project Expenses (Breakdown
Below) $9,625
Grant funds will be used to offset instructional facility rental and the camp materials cost.

PROJECT EXPENSES TOTAL $9,625
Best of Broadway Musical Theater Camp (August 3–7, 2026) Location: St. Helena High School Auditorium
Expense Category Amount
End of Summer Drama Camp (August 17–21, 2026)
Location: The Carnegie Building, St. Helena
Expense Category Amount
Teaching Artist $1,300
Music Director $1,250
High School Intern Stipends (5 @ $100) $500
Facility Rental $1,650
Costumes, Props, Scripts & Materials $350
Marketing & Printing $150
Teaching Artists $1,300
Facility Rental $2,625
Materials $350
Marketing & Printing $150
Subtotal – Musical Theater Camp $5,200
Subtotal – Drama Camp $4,425

Lunchtime Productions Inc. DBA Cafeteria Kids Theater
Operating Budget FYE June 30, 2026
Actuals
Full Year
Operating
Budget
FYE June 30, 2025

REVENUE
Total Revenue $142,558 $185,175

EXPENSES
as of 12/12/22
FYE June 30,
2026
Class Registration Income $75,160 $80,380
Residencies Income $22,685 $34,395
Performance Ticket Sales $2,757 $3,500
Operating Revenue $100,602 $118,275
Donations $10,088 $5,000
Gain on sale of donated stock $ - $ -
Give Guide $ - $5,000
Facebook - Giving Tuesday $375 $ -
Events $5,965 $5,000
Fundraising $16,427 $15,000
Community Foundation $3,000 $5,000
Arts Council NV $ -
Gasser Grant $2,400 $ -
City of St Helena Grants $1,100 $ -
CA Arts $ -
Napa County $7,950 $15,250
Napa County - Prof Develop $1,650
JCG Foundation $5,000 $15,000
Napa Valley Presents / Amplify $500 $10,000
Grant Income $19,950 $46,900
Merchandise Sales $5,104 $3,000
Ad Sales $ - $ -
Other Sales $5,104 $3,000
Interest Income $476 $2,000
Accounting $5,036 $6,600
Automobile $394 $750
Bank Charges $45 $25
Credit Card / Paypal / Square Fees $521 $500
Dues & Subscriptions $4,332 $4,500
Insurance $500
Insurance Workers Comp $4,492 $4,500
Legal $ -

Licenses and Fees $25 $ -
Meals $861 $1,000
Other $ -
Payroll & Related $76,314 $91,000
Project Stipend
Payroll Employer Tax Expense $6,231 $7,280
Payroll - Teaching Artists $4,000
Payroll Fees $ -
Postage $340 $400
Rent $4,261 $4,000
Research & Development $ - $ -
Telephone $ - $1,320
Travel $2,089 $500
Website & IT $486 $500
IT - hardware upgrade $ - $ -
Operating Expenses $105,427 $127,375
Grant Expenses $4,425 $1,650
Grant Expenses $8,459 $1,650
Advertising & Promotion $2,370 $3,000
Marketing $27 $800
Development Video $1,000
Event Expenses $2,750 $2,750
Merchandise $1,334 $1,200
Promotional Expenses $6,480 $8,750
Outside Services $16,634 $20,000
Royalties $2,832 $2,600
Supplies & Props $2,008 $3,700
Streaming Theater Services $15,000
Student Helpers $1,000
Production Expenses $21,475 $42,300
Total Expenses $141,841 $180,075
Net Income $717 $5,100

Lunchtime Productions Inc. DBA Cafeteria Kids Theater Grant Funding Recieved Foundation Earmarked Fund FYE June 30, 2026
Napa Valley Community Foundation Specific Funding Title I In-School Residency Program $5,000 Napa County Arts and Culture Grant Specific Funding for Spring 2026 Prodution $15,250 Napa County - Professional Development Specific Funding for Exec. Director Leadership Course $1,650 JCG Foundation Specific Funding for Fall 2025 Production $15,000 Amplifi Napa Valley Spedific Funding for Scholarships $10,000 Grant Income $46,900

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Organization Name*
Monarch Justice Center
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Milca Ceballos / Office Manager
Contact Person Phone Number*
7073094708
Contact Person Email Address*
[email protected]
Organization Phone Number*
7075273355
Organization Mailing Address*
5 Financial Plaza Suite 205 Napa, CA 94558
Organization Physical Address*
5 Financial Plaza Suite 205 Napa, CA 94558
Federal Tax ID Number and Status*
88-0747034
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,001 and Above - Submission #516
Date Submitted: 2/18/2026

How Long Has Organization Served Community (Years & Months)* 6 years & 7 months
Project Name*
Saint Helena Senior Protection Project
Requested Grant Amount*
$20,000.00
Do You Have Matching Funds?*
N/A
Please List Any Matching Funds and Sources
N/A
Total Project Cost*
$20,000.00
Describe how your Project ties to the City’s Goals, Mission/Vision or funding philosophy.* Monarch Justice Center’s proposed project directly aligns with the City’s goals and funding philosophy by prioritizing innovative, sustainable, and inclusive outreach to St. Helena’s elder community. The requested funds will be used to expand targeted outreach efforts that proactively connect older adults to safety, legal, and supportive services—particularly those who may be isolated, underserved, or unaware that help is available.

The project also reflects the City’s goal of self-sufficiency within 24 months. Outreach efforts are designed to build sustainable referral pathways and long-term partnerships that will continue beyond the grant period. City funding will serve as a catalytic investment while Monarch continues to strengthen stable private funding sources through philanthropy, foundation support, and community partnerships to ensure ongoing outreach capacity.

Finally, Monarch’s elder outreach work advances inclusion, belonging, and social justice by intentionally reaching older adults who face systemic barriers due to age, disability, language, income, or social isolation. By ensuring elders are informed of their rights, supported with dignity, and connected to coordinated services, this project promotes equitable access to justice and reinforces the City’s commitment to a safe and inclusive community for all residents.

Describe your Project including objectives and goals, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your project.*
The Monarch Justice Center Elder Outreach Project will expand access to safety, legal, and supportive services for older adults in St. Helena through targeted, community-based outreach. The project’s goal is to reduce isolation, increase awareness of available resources, and connect elders experiencing abuse, neglect, or exploitation to trauma-informed, coordinated support.

Objectives include increasing elder awareness of Monarch’s services through outreach at senior centers, healthcare settings, housing communities, and other trusted locations; strengthening early identification and intervention for elders at risk; building sustainable referral partnerships with local organizations; and advancing equity by prioritizing elders facing barriers related to language, disability, income, or social isolation.

Timeline
• January–March 2026: Project launch, partner coordination, outreach calendar development, and creation of accessible and multilingual outreach materials.
• April–December 2026: Implementation of regular outreach activities, including presentations, workshops, tabling events, and one-on-one engagement; ongoing data tracking and partnership development. • January–March 2027: Continued outreach with targeted expansion to underserved populations; assessment of referral pathways and service outcomes.
• April–June 30, 2027: Project evaluation, sustainability planning, strengthening of long-term referral agreements, and final reporting.

Describe who will benefit from this Project and estimate how many people your proposal may impact.* This project will benefit older adults (age 60+) in St. Helena who are at risk of or experiencing abuse, neglect, exploitation, or social isolation, particularly those facing barriers related to income, disability, language access, or lack of awareness of available resources. Family members, caregivers, and community partners will also benefit through strengthened referral pathways and increased coordination.

During the grant period, Monarch Justice Center estimates reaching 150–300 elders through targeted outreach activities.

Approximately 20 are expected to receive direct services such as advocacy, legal assistance, safety planning, or referrals through Monarch’s coordinated service model. Indirectly, the project will strengthen community awareness and prevention efforts, improving safety and well-being for St. Helena’s elder population.

Describe the community support for your project.*
This project is supported by strong community collaboration and demonstrated need within St. Helena’s elder-serving network.

Monarch Justice Center partners with senior-serving organizations, including Adult Protective Services as well as other healthcare providers, housing communities, faith-based organizations, and social service agencies that serve older adults and support expanded elder outreach.

Through these partnerships, Monarch is able to reach a broad and diverse pool of elderly community members, maximizing outreach impact and ensuring services are accessible to those most at risk. Community partners have identified elder isolation and lack of awareness of available resources as significant gaps, and Monarch’s outreach-based approach has been welcomed as a trusted way to connect elders to services in familiar settings.

If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how the City of St Helena funding will specifically benefit St. Helena residents.

N/A

Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
Monarch Justice Center’s Elder Outreach Project aligns closely with the City of St. Helena’s Goals, Mission/Vision Statement, and funding philosophy by promoting innovation, inclusion, and long-term community well-being. The project expands proactive outreach to older adults, ensuring elders are informed, supported, and connected to services before harm escalates, which strengthens overall community safety.

Consistent with the City’s funding philosophy, Monarch’s collaborative and trauma-informed approach reduces barriers to access by meeting elders in trusted community settings and coordinating services through a multidisciplinary model. The project also supports the City’s emphasis on sustainability by building durable partnerships and referral pathways that will continue beyond the grant period, alongside Monarch’s ongoing efforts to diversify private funding sources.

By prioritizing elders who face isolation, disability, language barriers, or economic insecurity, this project advances equity, belonging, and social justice. Through targeted outreach and coordinated support, Monarch Justice Center helps St. Helena remain a safe, inclusive, and resilient community where older adults can live with dignity and security.

Attachment 1: Grant Budget*
City of St. Helena grant budget 2.18.26.xlsx
Attachment 2: Proof of Nonprofit Status*
501c3 letter Monarch.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
26 budget and 24 to 25 actuals 2.18.26.xlsx
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
Monarch Justice Center grants march 2025 to present

2.18.26.docx
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

City of St. Helena grant budget
Name/Position Computation Cost
Bilingual Navigator $65,000 x 25% x 1 years 16,250 $
Office Manager $64,000 x 3% x 1 years 1,920 $
Total Personnel 18,170 $
Marketing Supplies brochures, hand outs,signage 1,830 $ Budget Total 20,000 $

Monarch Justice Center
Statement of Activities Budget vs. Actuals
July 2024 - February 2025

1.5 4
Total
Actual Budget over Budget Annualized Actual Annualized Budget Adjustments Forecast Revenue
40000 Contributed income 0 0 0
40010 Corporate & foundation grants 211468.88 380351.2 -168882.32 317203.32 570526.8 125704 442907.32 40020 Individual Donations 109411.09 253567.44 -144156.35 164116.635 380351.16 165000 329116.635 40030 Government grants & contracts 122994.18 122994.18 184491.27 0 184491.27 40040 Grants from other nonprofits 10800 10800 16200 0 16200 Total 40000 Contributed income 454674.15 633918.64 -179244.49 682011.225 950877.96 972715.225 Total Revenue 454674.15 633918.64 -179244.49 682011.225 950877.96 972715.225 Gross Profit 454674.15 633918.64 -179244.49 682011.225 950877.96 972715.225 Expenditures 0 0
60000 Operating Expenses 0 0
60100 Payroll expenses 0 0
60110 Salaries & Wages 155367.54 155280 87.54 233051.31 232920 77676 310727.31 60160 H/I & Benefit Plans 196.73 36257.84 -36061.11 295.095 54386.76 295.095 60170 Employer Tax Expense 13037.13 11878.96 1158.17 19555.695 17818.44 6518 26073.695 60180 Workers' Comp Insurance 1108.19 0 1108.19 1662.285 0 1662.285 60190 Staff Training & Development 527.95 5333.36 -4805.41 791.925 8000.04 791.925 60195 Payroll Service Fees 1772.65 1772.65 2658.975 0 2658.975 Total 60100 Payroll expenses 172010.19 208750.16 -36739.97 258015.285 313125.24 342209.285 61000 Travel 0 0
61100 Airfare 930.13 0 930.13 1395.195 0 0 1395.195
61200 Hotels 2140.54 0 2140.54 3210.81 0 0 3210.81
61300 Ground Transportation 1027.69 666.64 361.05 1541.535 999.96 100 1641.535 61500 Mileage 333.36 -333.36 0 500.04 0
61600 Meals 95.79 95.79 143.685 0 143.685
61700 Board Dev/Strategic Planning 12207.41 12207.41 18311.115 0 -6103.705 12207.41 61900 Meetings / Confrences 1624.85 0 1624.85 2437.275 0 2437.275 Total 61000 Travel 18026.41 1000 17026.41 27039.615 1500 21035.91 62000 Awards, Appreciation, Special 1957.6 3333.36 -1375.76 2936.4 5000.04 2936.4 63000 Advertising & Marketing 0 0 0 0
63200 Marketing Supplies 6918.74 10000 -3081.26 10378.11 15000 10378.11 63700 Outreach 2007.74 2800 -792.26 3011.61 4200 3011.61 63800 Sponsorships 10000 10000 15000 0 -5000 10000
Total 63000 Advertising & Marketing 18926.48 12800 6126.48 28389.72 19200 23389.72 64000 Office Expenses 0 0 0
64005 Bank fees & service charges 347.67 266.64 81.03 521.505 399.96 521.505 64015 Utilities / Alarm 7831.87 44909.28 -37077.41 11747.805 67363.92 11747.805 64020 Telecom & Communication 12118.61 4560 7558.61 18177.915 6840 18177.915 64030 Office supplies 13513.54 6866.64 6646.9 20270.31 10299.96 20270.31 64035 Memberships, Dues & Subs 8024.73 483 7541.73 12037.095 724.5 12037.095 64040 Rent & Lease 101242.33 130273.2 -29030.87 151863.495 195409.8 194802 64045 Storage 670.5 1666.64 -996.14 1005.75 2499.96 1005.75 64050 Printing & photocopying 191.32 191.32 286.98 0 286.98 64060 Shipping & postage 375.45 375.45 563.175 0 563.175 64065 Garbage & Janitorial 11046.8 11046.8 16570.2 0 2500 19070.2 64070 Website 866.64 -866.64 0 1299.96 0
64075 Equip & Furniture under $2,500 15840.98 7333.36 8507.62 23761.47 11000.04 -4300 19461.47 64085 Software Maintenance 16217.18 12818 3399.18 24325.77 19227 2896 27221.77 64090 Repairs & Maintenance 1264.95 23120 -21855.05 1897.425 34680 1897.425 64092 Common Area Maintenance 57903.34 57903.34 86855.01 0 86855.01 64200 Business Meals 3247.4 5600 -2352.6 4871.1 8400 4871.1 Total 64000 Office Expenses 249836.67 238763.4 11073.27 374755.005 358145.1 418789.51 65000 Contract & Professional fees 0 0 0
65100 Accounting Fees 21226 20000 1226 31839 30000 2000 33839 65200 Fundraising Fees 16666.64 -16666.64 0 24999.96 12500 12500 65300 Admin Mgt. Fees 100 -100 0 150 0
65400 Legal Fees 1666.64 -1666.64 0 2499.96 2500 2500
65500 Contract Labor 31409.39 31409.39 47114.085 0 -47114 0.085 65700 IT Support Fees 0 4800 -4800 0 7200 0
65800 Other Professional Fees 2427.5 10000 -7572.5 3641.25 15000 -3641 0.25 Total 65000 Contract & Professional fees 55062.89 53233.28 1829.61 82594.335 79849.92 48839.335 Total 60000 Operating Expenses 515820.24 517880.2 -2059.96 773730.36 776820.3 857200.16 70000 Insurance 0 0 0
70010 Directors & Officers Insurance 6241.62 0 6241.62 9362.43 0 9362.43 70020 Liability Insurance 549.02 0 549.02 823.53 0 823.53 Total 70000 Insurance 6790.64 0 6790.64 10185.96 0 10185.96 80000 Program Expenses 0 0 0
80500 Educational Supplies 65 65 97.5 0 97.5
80650 Emergency Client Financial Relief 29607.26 15666.64 13940.62 44410.89 23499.96 500 44910.89 Total 80000 Program Expenses 29672.26 15666.64 14005.62 44508.39 23499.96 45008.39 Total Expenditures 552283.14 533546.84 18736.3 828424.71 800320.26 912394.51 Net Operating Revenue -97608.99 100371.8 -197980.79 -146413.485 150557.7 60320.715 Other Revenue 0 0
85000 Other Income 0 0 0
85100 Other Miscellaneous Income 1551.51 1551.51 2327.265 0 775 3102.265 85300 Interest Income & Fees / Fines 7386.31 7000 386.31 11079.465 10500 0 11079.465 85400 Office Space Rental Income 2500 2500 3750 0 0 3750 Total 85000 Other Income 11437.82 7000 4437.82 17156.73 10500 17931.73 Total Other Revenue 11437.82 7000 4437.82 17156.73 10500 Other Expenditures 0 0
86100 Depreciation 5283.11 5283.11 7924.665 0 0 7924.665 86200 Amortization Expense 666.64 666.64 999.96 0 999.96 87000 Other Miscellaneous Expenditure 0 0 0 0
87060 Late Fees, Penalties, & Fines 2981.32 2981.32 4471.98 0 -1491 2980.98 Total 87000 Other Miscellaneous Expenditure 2981.32 0 2981.32 4471.98 0 2980.98 Total Other Expenditures 8931.07 0 8931.07 13396.605 0 11905.605 Net Other Revenue 2506.75 7000 -4493.25 3760.125 10500 -11905.605 Net Revenue -95102.24 107371.8 -202474.04 -142653.36 161057.7 48415.11

Monarch Justice Center
Statement of Activities (Budget)
July 2025-June 2026
Feb 2025 Forecast 2026 Forecast July August September October November December January February March April May June Ratable Per JH Revenue
40000 Contributed income
40010 Corporate & foundation grants 442907.32 300000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 Y 300000 40020 Individual Donations 329116.635 350000 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 29166.66667 Y 350000 40030 Government grants & contracts 184491.27 24000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 Y 174000 40040 Grants from other nonprofits 16200 68300 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 5691.666667 Y 105960 Total 40000 Contributed income 972715.225 972715.225 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 742300 Total Revenue 972715.225 972715.225 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 742300 Gross Profit 972715.225 972715.225 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 61858.33333 742300 Expenditures
60000 Operating Expenses
60100 Payroll expenses
60110 Salaries & Wages 433680 433680 36140 36140 36140 36140 36140 36140 36140 36140 36140 36140 36140 36140 Y 433680 60160 H/I & Benefit Plans 21627 21627 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 1802.25 Y 21627 60170 Employer Tax Expense 24604 24604 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 2050.333333 Y 24604 60180 Workers' Comp Insurance 1662.285 1662.285 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 138.52375 Y 1662.285 60190 Staff Training & Development 791.925 791.925 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 65.99375 Y 791.925 60195 Payroll Service Fees 2658.975 2658.975 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 221.58125 Y 2658.975 Total 60100 Payroll expenses 342209.285 485024.185 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 40418.68208 485024.185 61000 Travel
61100 Airfare 2000 2000 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 166.6666667 Y 2000 61200 Hotels 3210.81 3210.81 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 267.5675 Y 3210.81 61300 Ground Transportation 1641.535 1641.535 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 136.7945833 Y 1641.535 61500 Mileage 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Y 0
61600 Meals 143.685 143.685 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 11.97375 Y 143.685 61700 Board Dev/Strategic Planning 12207.41 12207.41 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 1017.284167 Y 12207.41 61900 Meetings / Confrences 2437.275 2437.275 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 203.10625 Y 2437.275 Total 61000 Travel 21035.91 21640.715 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 1803.392917 21640.715 62000 Awards, Appreciation, Special 2936.4 2936.4 244.7 244.7 244.7 244.7 244.7 244.7 244.7 244.7 244.7 244.7 244.7 244.7 Y 2936.4 63000 Advertising & Marketing
63200 Marketing Supplies 10378.11 10378.11 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 864.8425 Y 10378.11 63700 Outreach 3011.61 3011.61 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 250.9675 Y 3011.61 63800 Sponsorships 10000 10000 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 833.3333333 Y 10000 Total 63000 Advertising & Marketing 23389.72 23389.72 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 1949.143333 23389.72 64000 Office Expenses
64005 Bank fees & service charges 521.505 521.505 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 43.45875 Y 521.505 64015 Utilities / Alarm 11747.805 11747.805 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 978.98375 Y 11747.805 64020 Telecom & Communication 18177.915 18177.915 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 1514.82625 Y 18177.915 64030 Office supplies 20270.31 20270.31 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 1689.1925 Y 20270.31 64035 Memberships, Dues & Subs 12037.095 12037.095 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 1003.09125 Y 12037.095 64040 Rent & Lease 194802 194802 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 16233.5 Y 194802 64045 Storage 1005.75 1005.75 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 83.8125 Y 1005.75 64050 Printing & photocopying 286.98 286.98 23.915 23.915 23.915 23.915 23.915 23.915 23.915 23.915 23.915 23.915 23.915 23.915 Y 286.98 64060 Shipping & postage 563.175 563.175 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 46.93125 Y 563.175 64065 Garbage & Janitorial 19070.2 19070.2 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 1589.183333 Y 19070.2 64070 Website 15000 15000 1250 1250 1250 1250 1250 1250 1250 1250 1250 1250 1250 1250 Y 15000 64075 Equip & Furniture under $2,500 19461.47 19461.47 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 1621.789167 Y 19461.47 64085 Software Maintenance 28221 28221 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 2351.75 Y 28221 64090 Repairs & Maintenance 1897.425 1897.425 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 158.11875 Y 1897.425 64092 Common Area Maintenance 86855.01 86855.01 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 7237.9175 Y 86855.01 64200 Business Meals 4871.1 4871.1 405.925 405.925 405.925 405.925 405.925 405.925 405.925 405.925 405.925 405.925 405.925 405.925 Y 4871.1 Total 64000 Office Expenses 418789.51 434788.74 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 36232.395 434788.74 65000 Contract & Professional fees
65100 Accounting Fees 38839 38839 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 3236.583333 Y 38839 65200 Fundraising Fees 12500 12500 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 1041.666667 Y 12500 65300 Admin Mgt. Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Y 0
65400 Legal Fees 5000 5000 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 416.6666667 Y 5000 65500 Contract Labor 0.085 0.085 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 0.007083333 Y 0.085 65700 IT Support Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Y 0
65800 Other Professional Fees 0.25 0.25 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 0.020833333 Y 0.25 Total 65000 Contract & Professional fees 48839.335 56339.335 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 4694.944583 56339.335 Total 60000 Operating Expenses 857200.16 644524.705 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 53710.39208 644524.705 70000 Insurance
70010 Directors & Officers Insurance 9362.43 9362.43 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 780.2025 Y 9362.43 70020 Liability Insurance 823.53 823.53 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 68.6275 Y 823.53 Total 70000 Insurance 10185.96 10185.96 848.83 848.83 848.83 848.83 848.83 848.83 848.83 848.83 848.83 848.83 848.83 848.83 10185.96 80000 Program Expenses
80500 Educational Supplies 97.5 97.5 8.125 8.125 8.125 8.125 8.125 8.125 8.125 8.125 8.125 8.125 8.125 8.125 Y 97.5 80650 Emergency Client Financial Relief 44910.89 44910.89 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 3742.574167 Y 44910.89 Total 80000 Program Expenses 45008.39 45008.39 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 3750.699167 45008.39 Total Expenditures 912394.51 1079313.445 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 89942.78708 1079313.445 Net Operating Revenue 60320.715 -106598.22 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -28084.45375 -337013.445 Other Revenue
85000 Other Income
85100 Other Miscellaneous Income 3102.265 3102.265 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 258.5220833 Y 3102.265 85300 Interest Income & Fees / Fines 11079.465 11079.465 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 923.28875 Y 11079.465 85400 Office Space Rental Income 144096 144096 12008 12008 12008 12008 12008 12008 12008 12008 12008 12008 12008 12008 Y 144096 Total 85000 Other Income 17931.73 158277.73 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 158277.73 Total Other Revenue
Other Expenditures
86100 Depreciation 7924.665 7924.665 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 660.38875 Y 7924.665 86200 Amortization Expense 999.96 999.96 83.33 83.33 83.33 83.33 83.33 83.33 83.33 83.33 83.33 83.33 83.33 83.33 Y 999.96 87000 Other Miscellaneous Expenditure 0
87060 Late Fees, Penalties, & Fines 2980.98 0 0 0 0 0 0 0 0 0 0 0 0 0 Y 0 Total 87000 Other Miscellaneous Expenditure 2980.98 0
Total Other Expenditures 11905.605 8924.625 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 743.71875 8924.625 Net Other Revenue -11905.605 158277.73 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 13189.81083 158277.73 Net Revenue 48415.11 51679.51 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -14894.64292 -178735.715 Cash Beginning 486207 409454.0238 332701.0475 255948.0713 179195.095 102442.1188 25689.1425 -51063.83375 -127816.81 -204569.7863 -281322.7625 -358075.7388 Cash Out 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 76752.97625 Cash at End 409454.0238 332701.0475 255948.0713 179195.095 102442.1188 25689.1425 -51063.83375 -127816.81 -204569.7863 -281322.7625 -358075.7388 -434828.715

Monarch Justice Center Grant funding from March 2025 to the present City of St. Helena $3,000
Kaiser Foundation $2,500
Silverado Farming 1% Fund $25,000
Community Projects $25,000
Napa Valley Community Foundation $70,000

Print
Organization Name*
Music in the Vineyards
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Rebecca Blum
Contact Person Phone Number*
707-258-5559
Contact Person Email Address*
[email protected]
Organization Phone Number*
707-258-5559
Organization Mailing Address*
PO Box 6297 Napa, CA 94581
Organization Physical Address*
1020 Clinton Street Ste 201 Napa CA 94559
Federal Tax ID Number and Status*
68-0358441
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #523
Date Submitted: 2/19/2026

How Long Has Organization Served Community (Years & Months)* 31 years, 6 mos
Project Name*
Music in the Vineyards: Celebrating America 250 & St. Helena 150 through Music Requested Grant Amount*
$5000
Do You Have Matching Funds?*
yes
Please List Any Matching Funds and Sources
Individual (including Board) donations, MITV's reserve fund, and revenue from patrons who purchase tickets for chamber music coaching from Festival musicians
Total Project Cost*
$21,831.00

Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
Project Description:

The 2026 MITV Festival will take place from July 27th- August 23, 2026, followed by a year-round education program “Music for Students” to coincide with the academic calendar. The 2026 Festival includes a special America 250 initiative highlighting composers from around the world who made the United States their home or drew upon their multicultural roots to influence the evolution of American music. The goal is to demonstrate how classical music in the United States has been shaped and enriched by global influences and expand access to high-quality live performances across generations. For example, Composer Gabriela Lena Frank, a multi-racial, contemporary Latina composer from Berkeley, will be among those represented at a performance at Ehler’ s Estate. Additional featured composers as part of the America 250 project in Saint Helena concerts include George Gershwin, Kurt Weill, Aaron Copland and Angélica Negron.

Music for Students was launched by John and Maggy Kongsgaard of Chamber Music in Napa Valley over 20 years ago and designed to introduce students to classical music. When the program’s school coordinator retired last year, John Kongsgaard invited MITV to assume responsibility for continuing this valuable program. The program owes its success and endurance to a simple guiding belief: students connect most deeply with music when they experience it live, up close, and in conversation with the artists themselves.

These specially curated performances, delivered by professional musical ensembles, consist of :
• A wide range of musical excerpts, chosen for representation of diverse composers and time periods • Introductions to the ensemble’s instruments
• Teacher-guided connections to classroom curriculum
• Q&A
MITV prepares ensembles to be culturally responsive and include representation from Latino composers, modern music, and draw on themes that will be of interest to students (i.e. music composed in response to climate change or other political topics).

When possible, musicians are encouraged to present in both English and Spanish. Teachers are provided with a music glossary of commonly used terms to help prepare students.

Near-term plans for this program also include supporting school band and orchestra programs with materials and supplies as needed (i.e. violin chin rests, strings, music stands, reeds for wind instruments or minor instrumental repairs)

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* Project Goals & Beneficiaries:

During the August 2026 Festival:
• Public Concerts:

1. Present 5 world-class chamber music concerts in St Helena aligned with the city’s 150th anniversary and the August “A Region Synonymous with Wine” celebration.

2. Through thoughtfully crafted concert remarks and program notes, we will further connect the City’s festivities, the national America 250 commemoration, and the rich wine heritage that defines Saint Helena’s identity. • Educational and community events:

1. Provide four free open rehearsals at Grace Episcopal Church to increase community access to professional musicians. Offer a rare, up-close opportunity to observe professional musicians in the creative process and engage directly with the them in an informal setting.

2. Offer free interactive performances to young children at the St Helena Boys and Girls Club and to seniors in retirement communities and activity centers.
• School year activities: :

1. Present at least two “Music for Students” programs, serving approximately 200 middle and high school students at Robert Louis Stevenson School

2. Expand culturally responsive programming through diverse repertoire and bilingual presentations when requested/possible.

In addition to supporting the local economy, beneficiaries include concert patrons, young children, seniors with limited mobility and/or limited access to live performances, public school students, and community members seeking accessible cultural engagement:
• The Festival’s 5 public winery concerts in St. Helena will accommodate approximately 700 patrons, reaching audiences from the Napa Valley, Greater Bay Area and elsewhere in California. • ~ 100+ young children at the Boys and Girls Club in August 2026 • ~75+ seniors at the Rianda House Senior Activity Center & Silverado Orchards in August 2026 • 200+ community members through four free open rehearsals at Grace Episcopal Church (estimated 50–60 per rehearsal).

Previous open rehearsal audiences have included families with young children and adults of all ages. • Restaurants, shops, wineries: MITV concerts are intentionally timed for patrons and musicians to enjoy pre or post-concert dinners Additionally, MITV works with each winery to help facilitate sales of their wines at each concert and further support the local economy. Approximately 47% of MITV’s patrons are tourists visiting the Napa Valley. • ~200 Saint Helena middle and high school students during the 2026–27 academic year MITV has long-standing partnerships with Saint Helena wineries, Grace Episcopal Church, Rianda House, Silverado Orchards, the Boys and Girls Club who have all enthusiastically expressed their interest in MITV returning to their facilities. Following the January 2026 performance at Robert Louis Stevenson middle school, teachers were quick to express their desire to have Music for Students return to the classrooms. One 8th grade science teacher remarked: “What a delight it was to have the Jupiter String Quartet perform! With enthusiasm and thoughtfulness, each member engaged the students and responded to their questions. A seed has been planted in each student: a connection to the arts that they will carry with them through their lives.”
MITV will also leverage its existing marketing infrastructure (social media, local news outlets, 6000+ email list) to publicize all events.

Timeline:

October 2025 - March 2026: Festival planning including budget approval, contracting of musicians, grant applications submitted, brochure and website preparation.
2 Music for Students Performances in Napa Valley Schools March – July 2026: Festival PR including social media posts, e-blasts, calendar listings, media coverage etc.and start of ticket sales. .

July 2026 – Begin contracting professional ensembles and other professional instructors for 2026-27 Music for Students performances
August 2026: Festival events including free open rehearsals, student masterclass, community engagement performances by 2026 Fellowship String Quartet, concerts at St. Helena wineries.

September – October 2026: Communication with teachers re: MFS performance availability. Gather information re: each classroom’s experience level and any desired focus (i.e. pedagogy or specific themes)

November 2026: Finalize MFS performances for the 2026-27 academic year.

December 2026-May 2027: Complete all MFS performances and masterclasses Please include a high-level description of the Project that you are requesting grant funding for. * Music in the Vineyards is seeking a grant to continue its exceptional array of festival offerings to St Helena residents – including both winery concerts and a variety of community engagement activities. In addition, MITV is seeking financial support to support and expand the long-running program Music for Students (MFS) for which it has recently assumed responsibility.

MFS provides a crucial service to St. Helena schools and students, offering equitable access to high-quality musicians and performances.

Attachment 1: Grant Budget *
2026-27 Project Budget.pdf
Attachment 2: Proof of Nonprofit Status*
MITV - 501(c)(3) confirmation.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
FY2026 Budget and FY2025 Actuals.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
County Grants recieved in prior 12 mos.pdf
Attachment 5: Partnership Letter(s) (if applicable)
Choose File No file chosen

Music in the Vineyards: Education and Community Engagement in St. Helena Project Budget
Project Budget

CONFIRMED

REVENUE ANTICIPATED REVENUE
TOTAL

REVENUE
Individual/Board Donations $ 3,093.00 $ 8,050.00 $ 11,143.00 MITV reserves $ 5,688.00 $ 5,688.00
Total Revenue/Matching Funds: $ 16,831.00

CONFIRMED

EXPENSES ANTICIPATED EXPENSES TOTAL EXPENSES
Church Rental Fee $ 4,400.00 $ 4,400.00
Piano Deliveries $ 2,500.00 $ 2,500.00
Piano Tuning $ 300.00 $ 300.00
Open Rehearsal Musician Fees $ 4,950.00 $ 4,950.00
Festival Stage Manager $ 1,600.00 $ 1,600.00
Production Assistant $ 200.00 $ 200.00
Music arrangement/rental fees $500 $500
St. Helena Retirement Homes/Boys & Girls Club
Fellowship String Quartet Manager fees $ 720.00 $ 720.00 Van rental -Transportation $ 1,100.00 $ 1,100.00
Mileage $ 336.00 $ 336.00
Fellowship String Quartet fees $ 1,600.00 $ 1,600.00
Music for Students (26-27 academic year)*
Program printing & copying $100 $ 100.00
Mileage $25 $ 25.00
Supllies for School Instrumenal Programs $500 $ 500.00
Musician Ensemble Fees $3,000 $ 3,000.00
Total Expense: $ 21,831.00
Requested Grant Amt. $ 5,000.00
Matching Funds $ 16,831.00
*Not reflected in current FY budget NET: $ -
Open Rehearsal/Church Fees
REVENUE/Matching Funds

EXPENSES

Music in the Vineyards: Education and Community Engagement in St. Helena Project Budget

INTERNAL REVENUE DEPARTMENT OF THE TREASURY
P. O. BOX 2s0B

CINCINNATI, OH

SERVICE
4520]-
Dare: APR l6 ?001
MUSIC ]N THE VINEYARDS INC
PO BOX 432
ST HELENA, CA 94574
Employer Identification Number :
5B-0358441
DLN:
r.70530348l.3021
Contact Person:

GREGORY K OLWINE
Contact Telephone Number:
(877) 829-5500
Our Letter Dated:

September J-996
Addendum Applies r
No
rD# 3 r.3 82
Dear Applicant:

This modifies our lett.er of the above date in which we stated that you wouLd be treated as an organization that is not a private foundation untiL the expiration of your advance ruling period.

Your exempt sLatus under section 50L (a) of the fnternal- Revenue Code as an organi-zaEion described in section 501(c) (3) is still in effect. Based on the informaEion you submitted, we have determined that you are not a private foundation within the meaning of secLion 509 (a) of the Code because you are an organizaEion of the type described in section 509 (a) (1) and l-70 (b) (1) (a) (vi) ; cranEors and contributors may rely on this determinaLion unless the InLernal Revenue Service publishes notice to the contrary. However, if you Iose your section 509(a) (1) staLus, a granLor or contributor may not, rely on Lhis deLermination if he or she was i-n part responsible for, or was aware of, the act or faifure to act, or the subsEantial or material ehange on the part of the organizaLion thaL resulted in your loss of such status, or if he or she acguired knowledge Ehat the Internal Revenue Service had given notice that you would no longer be cl-assified as a section 509 (a) (1) organization.

You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspecEion for Ehree years afEer the later of the due dat.e of t.he reEurn or Lhe date the return is filed. You are also reguired Eo make available for public inspection your exemption application, any supporting document's, and your exempt.ion lett.er. Copies of these documents are afso reguired to be provided to any individual upon written or in person request without charge oLher than reasonable fees for copying and postage. You may fulfill this requirement by placing Ehese documents on the f nternet. Penal-ti-es may be imposed for f ailure to comply wj.th these requirements. Additional information ispavailable in Publication 557, Tax-Exempt, St.atus for Your Organization, or you may call our toIl free number shown above.

If we have indicated in the heading of this letLer that an addendum applies, Lhe addendum enclosed is an inLegral part of this letter.

Lett,er 1050 (DO/CG)

f/ t/ t/
s
f
{ prirsrc rN rHE
'TNE'ARDS
rNc
Because this letter could help resolve any guestions about your private foundat.ion slatus, please keep it in your permanent records.

If you have any guestions, please contact the person whose name and telephone number are shown above, Sincerely yours,
-2-
/- c;:'t 'a^ \
>4**^/ r/t,X,!**
Steven T. Miller
Director, Exempt Organizations
Lerrer 1050 (Dolcc)

*Note: Actuals for FY2025 are
below FY2026 budget. The chart of
accounts was revised in October
2025 so accounts do not line up
YOY
Budget
Revenue
Total 4000 Contributions $ 440,000.00
Total 4100 Sponsorships $ 30,000.00
Total 4300 Grants - Restricted $ 34,600.00
Total 4400 Foundations 5,020.00
Total 4500 Event Revenue $ 146,115.00
Total 4600 Special Event Revenue $ 99,000.00
Total 4700 Raffles & Auctions $ 172,000.00
Total Revenue $ 934,235.00
Gross Profit $ 934,235.00
Expenditures
Total 6000 Staff Compensation $ 455,637.00
Total 6100 Professional Fees $ 16,800.00
Total 6210 Artistic Expenses $ 134,000.00
Total 6220 Production Expenses $ 136,135.00
Total 6250 Piano Expenses $ 24,234.00
Total 6400 Education Expenses $ 4,500.00
Total 6500 Fellowship String Quartet Program
(FSQ) $ 12,830.00
Total 6260 Marketing & Communications $ 50,800.00
Total 6270 Raffle & Auction Expenses $ 34,000.00
Total 6280 Other Program Expenses $ 4,400.00
Total 6300 Development $ 6,000.00
Total 7100 Office Expenses $ 16,350.00
Total 7200 Business Expense $ 8,074.00
Total 7300 Occupancy Expenses $ 25,152.00
Total 7400 Technology $ 13,000.00
Total Expenditures $ 941,912.00
Net Operating Revenue -$ 7,677.00
Other Revenue
4920 Miscellaneous Income 5,000.00
8010 Investment Earnings 10,000.00
Music in the Vineyards Inc.

FY2026 Budget
November 2025 - October 2026

Total Other Revenue $ 15,000.00
Net Other Revenue $ 15,000.00
Net Revenue $ 7,323.00
Actuals
Revenue
Total 4000 Contributions $ 526,756.91
Total 4300 Grants - Restricted 62,000.00
Total 4400 Foundations 5,520.00
Total 4500 Event/Program Revenue $ 178,129.29
Total 4600 Special Event Revenue $ 43,650.00
Total Revenue $ 816,056.20
Gross Profit $ 816,056.20
Expenditures
Total 6100 Artistic Expenses $ 128,764.81
Total 6200 Production Expenses $ 59,901.63
Total 6300 Piano Expenses $ 33,965.25
Total 6400 Concerts & Events Outside Festival $ 12,279.91 Total 6700 Other Program Expenses $ 98,792.40
Total 6800 Education ExpenditurGrants Paid $ 14,143.24
Total 6500 Staff Compensation $ 389,816.75
Total 7000 Management & General $ 65,034.09
Total 8000 Fundraising Expenses $ 10,964.62
Total 9903 Unallocated/PY expenses $ 814.22
Total 5400 Special Events $ 9,871.76
Total Expenditures $ 824,348.68
Total Other Revenue/investment Earnings $ 24,726.12
Net Revenue $ 16,433.64
November 2024 - October 2025
Music in the Vineyards Inc.

FY2025 Actuals

Grant Making
Body Application Date Amount Requested Amount Received Notes Napa County Arts
& Culture $6147 for technology upgrades in FY 2025
$21,353 for programming and audience
expansion in FY25
Napa County Arts
& Culture -
Collaborative Grant
March 2025 $10,000.00 $4,641.00 For Christmas concert in Dec 2025, totaL grant of $9283 split with Aeternum Choir
St. Helena Nonprofit
Community
Enrichment Program
$6,000 $3,000 Education and community programming in
FY25
Grant Totals $35,141
February 2025
MITV Napa County Grants for FY2025
March 2025 $27,500.00 $27,500.00

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Organization Name*
Napa Valley College
Please enter your organization name so we can match your application to your attachments.

Contact Person for Questions (Name/Title)*
Dr. Alejandro Guerrero, Asst. Superintendent/VP, Student Affairs Contact Person Phone Number*
707-256-7365
Contact Person Email Address*
[email protected]
Organization Phone Number*
707-256-7365
Organization Mailing Address*
2277 Napa-Vallejo Hwy, Napa, CA 94558
Organization Physical Address*
2277 Napa-Vallejo Highway, Napa, CA 94558
Federal Tax ID Number and Status*
46-2918583
2026-2027 Nonprofit Community Enrichment Program Application for Requests $5,000 and Under - Submission #509
Date Submitted: 2/15/2026

How Long Has Organization Served Community (Years & Months)* 15 years
Project Name*
¡Viva Mariachi! St. Helena 2027
Requested Grant Amount*
$5,000.00
Do You Have Matching Funds?*
not at this time, but we will be seeking sponsors and other grants Please List Any Matching Funds and Sources
Zero as of Feb.13, 2026
Total Project Cost*
$47,100.00

Describe how your Project ties to the City’s Goals, Mission/Vision Statement, funding philosophy, and how your Project and organization will help to support our community.*
This project proposal is respectfully submitted by the District Auxiliary Services Foundation branch of the Napa Valley College in the amount of $5,000 to the City of St. Helena's 2026-2027 Nonprofit Community Enhancement program for consideration of an award to bring the ¡Viva Mariachi! Festival to St. Helena in spring, 2027.

The ¡Viva Mariachi! St. Helena is a one-day celebration of cultural identity and community connection through traditional Mexican Mariachi music, bringing together students, families, and friends in a shared space of belonging and joy. The event amplifies St. Helena's commitment to diversity and inclusion by honoring the traditions of the Mexican music genre of mariachi while inviting all to learn, connect, and celebrate. Music has long been a key source of identity, unity, and even resistance to systematic oppression. This festival is one way we protect that.

Cultural relevance, innovation, inclusion, and equity are represented in several aspects of the ¡Viva Mariachi! Festival, such as the multi-ethnic student representation in the mariachi ensembles, the gender equity aspect as in the 2025-year St. Helena performance of Mariachi Las Mariposas de Garfield High School in East Los Angeles - a 13-piece all-female ensemble and the first of its kind in the state. In March 2026 ¡Viva Mariachi! St. Helena festival will feature 25 students/ensemble members of Las Aguilitas de Davis Bilingual Elementary School in Tucson – yet another first in the Napa Valley and demonstration of innovation, equity, and inclusion.

The City of St. Helena, in its Mission/Vision Statement is dedicated to serving its citizens by: Promoting a culture of equity, diversity and inclusion with expanding recreational, active transportation and cultural opportunities. Strengthening regional collaboration with other public entities and building partnerships with local service providers and stakeholders.

In addition, the mariachi festival project is specific to two objectives of St. Helena's 3-year Goals/Objectives. Goal 5- Enhance Quality of Life includes as objectives, "Prepare a Comprehensive Strategy to Further Future Arts and Cultural Programming events" and "Increase Participation, Access and Inclusion of our Latinx Community." Similarly, the goals, mission statement, vision and values of Napa Valley College and the District Auxiliary Services (DAS) Foundation speak to providing opportunities that are student-centered, equity focused and community–oriented, fostering a sense of belonging while also building connections with our larger community. Our Vision cultivates a learning environment grounded in equity, inclusion, and empowerment. Our Values embrace the power of diverse peoples, perspectives, and experiences. Local young women who experienced the St. Helena April 2025 ¡Viva Mariachi! St. Helena performance of the allfemale high school mariachi ensemble from East Los Angeles, Mariachi Las Mariposas, hopefully realized that mariachi is not solely a male participation, and that young women are also empowered through mariachi. The March 2026 performers from Davis Bilingual Elementary School in Tucson, Arizona will also uplift the emotions and desires of youngsters to pursue playing an instrument associated with mariachi.

In essence, the collaborative strategies with the City of St. Helena, the St. Helena Recreation Department, and the St. Helena Catholic Church in providing a live and direct cultural/bilingual experience to share with our Upper Valley communities, clearly illuminate the commitment to the City's Mission/Vision Statement and funding philosophy.

Describe your Project including objectives and goals, who and how many people will benefit, and explain how you will meet these goals within the deadline of June 30, 2027. Please provide a timeline for your Project.* The ¡Viva Mariachi! St. Helena project is a one-day live music event in St. Helena, performed by youth mariachi ensembles representing elementary, middle, high school and college/university public education levels and ages. This past April 2025 we had the honor of enjoying- Mariachi Aztlán of Tucson High School in Arizona, Mariachi Las Mariposas of Garfield High School in East Los Angeles, and Mariachi Luz de Oro from UC Berkeley. The event has traditionally been held in early spring. The last two have taken place at Lyman Park from 6:00 pm to 8:00 pm and are free to the public.

The 2027 ¡Viva Mariachi! St. Helena Festival aims to:

Create a lively, joyous, and inclusive experience for our audiences and student performers alike; Share this authentic and sophisticated Mexican musical tradition with the wider Upper Valley communities; Convey how mariachi music programs are thriving in communities across the U.S., promoting cultural appreciation, bridging cultural divides, and putting marginalized youth on a path to college; Generate enthusiasm and support for developing a county-wide comprehensive mariachi music program in Napa County schools and an eventual certificate in Mariachi Music at Napa Valley College.

The performances offer the opportunity to experience a new genre of music. The Director and staff of the Calistoga Brannan Center attended the April 2025 St. Helena event and now are holding youth mariachi classes at their site.

This past April 2025 at Lyman Park the attendance was over two hundred local community members (and several tourists). Our collaborative strategy for marketing and outreach of this year’s mariachi event are to bring in more community members to the March 20, 2026 event and the same strategy will be implemented for the spring 2027 event, for which this grant is for, when we anticipate attendance of over 275 persons. The marketing efforts include the District Auxiliary Services Foundation to create and print the colorful and attractive flyers for the ¡Viva Mariachi! St. Helena Festival and promote the event at Calistoga venues. Father Manuel, Pastor of the St. Helena Catholic Church mentions the event during his sermons and church volunteers hand out flyers to the Spanish-Speaking community. Ashley Sylvester and her team at the St. Helena Recreation Department organize pamphlet distributions and postings throughout the city.

At this time, we are uncertain of the exact date for the 2027 mariachi festival, but it will be a one-day event during the early part of spring, 2027. Proper and completed paperwork/documents required by the city will dutifully be submitted by the established 2027 deadline.

Please include a high-level description of the Project that you are requesting grant funding for. * The proposed “¡Viva Mariachi! St. Helena and Napa Valley College Festivals are a unique mariachi music endeavor that has been, for the past 6 years, the constant culturally diverse performance in the entire Napa Valley. This collaborative undertaking has successfully generated excitement and overwhelming community attention, support, and participation - spawning powerful comments such as: "This annual event is a staple in the Napa Valley, keeping important traditions alive." – Arts Council Napa Valley
The ¡Viva Mariachi! Festival is organized to promote musical and cultural diversity by increasing exposure to the Mexican art form of mariachi. The proposed Project is a single project. It entails the organizing and funding of a youth mariachi music festival that will include 2 to 3 acclaimed, award-winning ensembles from throughout California, Texas, and/or Arizona. This extraordinary and musically diverse youth mariachi festival has the potential of becoming the primary established annual Mexican/Latino cultural musical experience for the City of St. Helena and for the benefit of its residents particularly, but by no means exclusively, for the City’s 35% Latino/Hispanic population.

Mariachi programs are a growing phenomenon as schools across the country add mariachi music to their existing band and orchestra programs. These mariachi programs increase cultural awareness and appreciation, preserve and highlight cultural traditions for their communities, while for Mexican-origin students and their families they bring a sense of pride, self-worth and belonging. Additionally, they have a proven record of increasing student focus, academic achievement and graduation rates.

The proposed 2027 weekend project, one performance in St. Helena and two at Napa Valley College Performing Arts Center, has expenses of over $45,000 to produce. It has been the practice, since the inception of our Mariachi Festival, to cover the expenses (airfare, ground transportation, lodging, and meals) of the ensembles that have honored us by accepting our invitation, realizing that schools have limited travel budgets. No college district funds are used to produce these annual projects. Sponsorships, grants, individual donations, and ticket sales (for the Napa performances) fund the $45,000 or so in expenses.

The invited mariachi ensembles for the March 20, 2026, event are: Mariachi Garibaldi of Southwestern College in Chula Vista, California – 19 participants; Mariachi Cantares de Mi Tierra of the Luther Burbank Center in Santa Rosa, California – 27 participants, and Mariachi Las Aguilitas of Davis Bilingual Elementary School in Tucson, Arizona – 30 participants and chaperones. In 2026 we will transport, lodge and feed 76 people. The Santa Rosa ensemble will be fed and provided with chartered transportation.

We do not yet have an idea who the invitees will be for the 2027 year and add, if we do not raise sufficient funds there is the risk of no longer being able to bring this event to St. Helena and Napa. We hope the City of St. Helena Nonprofit Community Enhancement program funds ¡Viva Mariachi! St. Helena. Furthermore, we hope the selection committee deems this project as a genuine effort to meet the mission/values and goals/objectives for the City of St. Helena.

Attachment 1: Grant Budget *
Projected Viva Mariachi Budget 2027.pdf
Attachment 2: Proof of Nonprofit Status*
DAS IRS Tax Determination LTR.pdf
Attachment 3: Current Year's Operation Budget & Prior Year Actuals*
Viva Mariachi Income Statement Schedule 8 FY 25-26 as of Sept. 30, 2025.pdf
Attachment 4: Listing of Grant Funding Received in the Last 12 Months (if applicable)
Choose File No file chosen
Attachment 5: Partnership Letter(s) (if applicable)
Letter of Support Sheriff Ortiz Dec. 2025.pdf