City Council
REGULAR MEETING
Tuesday, August 30, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Billde la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022; approve August 31, 2022, and September 7, 2022, subject to review and ratification B. Minutes of City Council meeting of July 5, 2022
RECOMMENDATION:
Approve
C. Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #1100000486 3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #11073106738300 (CI 5569, Improvements Other than Buildings).
D. Ventura County MultiHazard Mitigation Plan
RESOLUTION ADOPTING THE 2022 VENTURA COUNTY MULTIHAZARD MITIGATION PLAN REQUIRED BY FEDERAL DISASTER MITIGATION ACT OF 2000
RECOMMENDATION:
1. Approve the Ventura County MultiHazard Mitigation Plan as required by the Federal Disaster Mitigation Act of 2000.
2. Adopt resolution approving the Ventura County MultiHazard Plan for the City of Thousand Oaks.
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointment of Kathleen Marely to serve a threeyear term ending July 2025.
2. Approve Community Funding Review Committee appointments of Megan Lysaght, Denise Monden, and Henry Montalvo to serve threeyear terms ending July 2025.
3. Approve Community Funding Review Committee appointment of Ashley Orozco to fill the unscheduled vacancy and serve the remainder of the term ending July 2024.
F. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Gail Ginell and Patricia Lownes to serve twoyear terms ending July 2025.
2. Approve Council on Aging appointments of Bertha Miranda and Thomas Neary to serve twoyear terms ending July 2025.
3. Approve Council on Aging appointment of Mary Jane Taintor to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
G. Grand Jury Report – Water Purveyor Cybersecurity
RECOMMENDATION:
Authorize the Public Works Director to provide written response to the May 11, 2022, Ventura County Grand Jury report, "Cybersecurity of Water Providers in Ventura County," and forward response to the Grand Jury.
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Water Shortage Emergency Measures
RESOLUTION ENACTING AN ADDITIONAL WATER CONSERVATION MEASURE PURSUANT TO MUNICIPAL CODE SECTION 102.1112
RECOMMENDATION:
Adopt resolution to modify water use restrictions pursuant to Municipal Code Section 102.1112.
B. School Crossing Guard Program Overview
RECOMMENDATION:
Receive staff presentation on the history of the crossing guard program, current program policies, and practices in neighboring communities. Provide direction to staff on potential modifications to the current program.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. National League of Cities Summer Board and Leadership Meeting RECOMMENDATION:
Receive report.
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn in memory of Ventura County Supervisor Carmen Ramirez to Regular Meeting September 13, 2022
Agenda Post Date/Time: Aug 30, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\083022.docx
City Council
REGULAR MEETING
Tuesday, August 30, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Billde la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022; approve August 31, 2022, and September 7, 2022, subject to review and ratification B. Minutes of City Council meeting of July 5, 2022
RECOMMENDATION:
Approve
C. Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #1100000486 3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #11073106738300 (CI 5569, Improvements Other than Buildings).
D. Ventura County MultiHazard Mitigation Plan
RESOLUTION ADOPTING THE 2022 VENTURA COUNTY MULTIHAZARD MITIGATION PLAN REQUIRED BY FEDERAL DISASTER MITIGATION ACT OF 2000
RECOMMENDATION:
1. Approve the Ventura County MultiHazard Mitigation Plan as required by the Federal Disaster Mitigation Act of 2000.
2. Adopt resolution approving the Ventura County MultiHazard Plan for the City of Thousand Oaks.
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointment of Kathleen Marely to serve a threeyear term ending July 2025.
2. Approve Community Funding Review Committee appointments of Megan Lysaght, Denise Monden, and Henry Montalvo to serve threeyear terms ending July 2025.
3. Approve Community Funding Review Committee appointment of Ashley Orozco to fill the unscheduled vacancy and serve the remainder of the term ending July 2024.
F. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Gail Ginell and Patricia Lownes to serve twoyear terms ending July 2025.
2. Approve Council on Aging appointments of Bertha Miranda and Thomas Neary to serve twoyear terms ending July 2025.
3. Approve Council on Aging appointment of Mary Jane Taintor to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
G. Grand Jury Report – Water Purveyor Cybersecurity
RECOMMENDATION:
Authorize the Public Works Director to provide written response to the May 11, 2022, Ventura County Grand Jury report, "Cybersecurity of Water Providers in Ventura County," and forward response to the Grand Jury.
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Water Shortage Emergency Measures
RESOLUTION ENACTING AN ADDITIONAL WATER CONSERVATION MEASURE PURSUANT TO MUNICIPAL CODE SECTION 102.1112
RECOMMENDATION:
Adopt resolution to modify water use restrictions pursuant to Municipal Code Section 102.1112.
B. School Crossing Guard Program Overview
RECOMMENDATION:
Receive staff presentation on the history of the crossing guard program, current program policies, and practices in neighboring communities. Provide direction to staff on potential modifications to the current program.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. National League of Cities Summer Board and Leadership Meeting RECOMMENDATION:
Receive report.
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn in memory of Ventura County Supervisor Carmen Ramirez to Regular Meeting September 13, 2022
Agenda Post Date/Time: Aug 30, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\083022.docx
City Council
REGULAR MEETING
Tuesday, August 30, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Billde la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022; approve August 31, 2022, and September 7, 2022, subject to review and ratification B. Minutes of City Council meeting of July 5, 2022
RECOMMENDATION:
Approve
C. Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #1100000486 3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #11073106738300 (CI 5569, Improvements Other than Buildings).
D. Ventura County MultiHazard Mitigation Plan
RESOLUTION ADOPTING THE 2022 VENTURA COUNTY MULTIHAZARD MITIGATION PLAN REQUIRED BY FEDERAL DISASTER MITIGATION ACT OF 2000
RECOMMENDATION:
1. Approve the Ventura County MultiHazard Mitigation Plan as required by the Federal Disaster Mitigation Act of 2000.
2. Adopt resolution approving the Ventura County MultiHazard Plan for the City of Thousand Oaks.
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointment of Kathleen Marely to serve a threeyear term ending July 2025.
2. Approve Community Funding Review Committee appointments of Megan Lysaght, Denise Monden, and Henry Montalvo to serve threeyear terms ending July 2025.
3. Approve Community Funding Review Committee appointment of Ashley Orozco to fill the unscheduled vacancy and serve the remainder of the term ending July 2024.
F. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Gail Ginell and Patricia Lownes to serve twoyear terms ending July 2025.
2. Approve Council on Aging appointments of Bertha Miranda and Thomas Neary to serve twoyear terms ending July 2025.
3. Approve Council on Aging appointment of Mary Jane Taintor to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
G. Grand Jury Report – Water Purveyor Cybersecurity
RECOMMENDATION:
Authorize the Public Works Director to provide written response to the May 11, 2022, Ventura County Grand Jury report, "Cybersecurity of Water Providers in Ventura County," and forward response to the Grand Jury.
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Water Shortage Emergency Measures
RESOLUTION ENACTING AN ADDITIONAL WATER CONSERVATION MEASURE PURSUANT TO MUNICIPAL CODE SECTION 102.1112
RECOMMENDATION:
Adopt resolution to modify water use restrictions pursuant to Municipal Code Section 102.1112.
B. School Crossing Guard Program Overview
RECOMMENDATION:
Receive staff presentation on the history of the crossing guard program, current program policies, and practices in neighboring communities. Provide direction to staff on potential modifications to the current program.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. National League of Cities Summer Board and Leadership Meeting RECOMMENDATION:
Receive report.
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn in memory of Ventura County Supervisor Carmen Ramirez to Regular Meeting September 13, 2022
Agenda Post Date/Time: Aug 30, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\083022.docx
City Council
REGULAR MEETING
Tuesday, August 30, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Billde la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022; approve August 31, 2022, and September 7, 2022, subject to review and ratification B. Minutes of City Council meeting of July 5, 2022
RECOMMENDATION:
Approve
C. Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #1100000486 3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #11073106738300 (CI 5569, Improvements Other than Buildings).
D. Ventura County MultiHazard Mitigation Plan
RESOLUTION ADOPTING THE 2022 VENTURA COUNTY MULTIHAZARD MITIGATION PLAN REQUIRED BY FEDERAL DISASTER MITIGATION ACT OF 2000
RECOMMENDATION:
1. Approve the Ventura County MultiHazard Mitigation Plan as required by the Federal Disaster Mitigation Act of 2000.
2. Adopt resolution approving the Ventura County MultiHazard Plan for the City of Thousand Oaks.
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointment of Kathleen Marely to serve a threeyear term ending July 2025.
2. Approve Community Funding Review Committee appointments of Megan Lysaght, Denise Monden, and Henry Montalvo to serve threeyear terms ending July 2025.
3. Approve Community Funding Review Committee appointment of Ashley Orozco to fill the unscheduled vacancy and serve the remainder of the term ending July 2024.
F. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Gail Ginell and Patricia Lownes to serve twoyear terms ending July 2025.
2. Approve Council on Aging appointments of Bertha Miranda and Thomas Neary to serve twoyear terms ending July 2025.
3. Approve Council on Aging appointment of Mary Jane Taintor to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
G. Grand Jury Report – Water Purveyor Cybersecurity
RECOMMENDATION:
Authorize the Public Works Director to provide written response to the May 11, 2022, Ventura County Grand Jury report, "Cybersecurity of Water Providers in Ventura County," and forward response to the Grand Jury.
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Water Shortage Emergency Measures
RESOLUTION ENACTING AN ADDITIONAL WATER CONSERVATION MEASURE PURSUANT TO MUNICIPAL CODE SECTION 102.1112
RECOMMENDATION:
Adopt resolution to modify water use restrictions pursuant to Municipal Code Section 102.1112.
B. School Crossing Guard Program Overview
RECOMMENDATION:
Receive staff presentation on the history of the crossing guard program, current program policies, and practices in neighboring communities. Provide direction to staff on potential modifications to the current program.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. National League of Cities Summer Board and Leadership Meeting RECOMMENDATION:
Receive report.
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn in memory of Ventura County Supervisor Carmen Ramirez to Regular Meeting September 13, 2022
Agenda Post Date/Time: Aug 30, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\083022.docx
City Council
REGULAR MEETING
Tuesday, August 30, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are strongly recommended.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Bob Engler , Mayor
Ed Jones , Mayor Pro Tem
Claudia Billde la Peña , Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jennifer Patterson, Library Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD Jeremy Paris, Police Chief Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 6:00 p.m.
2. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
3. ROLL CALL: Councilmembers Billde la Peña, Adam, McNamee, Jones, and Mayor Engler
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022; approve August 31, 2022, and September 7, 2022, subject to review and ratification B. Minutes of City Council meeting of July 5, 2022
RECOMMENDATION:
Approve
C. Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #1100000486 3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #11073106738300 (CI 5569, Improvements Other than Buildings).
D. Ventura County MultiHazard Mitigation Plan
RESOLUTION ADOPTING THE 2022 VENTURA COUNTY MULTIHAZARD MITIGATION PLAN REQUIRED BY FEDERAL DISASTER MITIGATION ACT OF 2000
RECOMMENDATION:
1. Approve the Ventura County MultiHazard Mitigation Plan as required by the Federal Disaster Mitigation Act of 2000.
2. Adopt resolution approving the Ventura County MultiHazard Plan for the City of Thousand Oaks.
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointment of Kathleen Marely to serve a threeyear term ending July 2025.
2. Approve Community Funding Review Committee appointments of Megan Lysaght, Denise Monden, and Henry Montalvo to serve threeyear terms ending July 2025.
3. Approve Community Funding Review Committee appointment of Ashley Orozco to fill the unscheduled vacancy and serve the remainder of the term ending July 2024.
F. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Gail Ginell and Patricia Lownes to serve twoyear terms ending July 2025.
2. Approve Council on Aging appointments of Bertha Miranda and Thomas Neary to serve twoyear terms ending July 2025.
3. Approve Council on Aging appointment of Mary Jane Taintor to fill the unscheduled vacancy and serve the remainder of the term ending July 2023.
G. Grand Jury Report – Water Purveyor Cybersecurity
RECOMMENDATION:
Authorize the Public Works Director to provide written response to the May 11, 2022, Ventura County Grand Jury report, "Cybersecurity of Water Providers in Ventura County," and forward response to the Grand Jury.
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Water Shortage Emergency Measures
RESOLUTION ENACTING AN ADDITIONAL WATER CONSERVATION MEASURE PURSUANT TO MUNICIPAL CODE SECTION 102.1112
RECOMMENDATION:
Adopt resolution to modify water use restrictions pursuant to Municipal Code Section 102.1112.
B. School Crossing Guard Program Overview
RECOMMENDATION:
Receive staff presentation on the history of the crossing guard program, current program policies, and practices in neighboring communities. Provide direction to staff on potential modifications to the current program.
11. COMMITTEE/COMISSION/BOARD REPORTS: None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. National League of Cities Summer Board and Leadership Meeting RECOMMENDATION:
Receive report.
14. CITY MANAGER:
A. Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn in memory of Ventura County Supervisor Carmen Ramirez to Regular Meeting September 13, 2022
Agenda Post Date/Time: Aug 30, 2022, 5:00P.M.
CCD:61040\h:\common\agenda\2022\083022.docx
Agenda Related Items - Meeting of August 30, 2022
Supplemental Packet Date: August 30, 2022
THOUSAND OAKS CITY COUNCIL
Supplemental
Information
Packet
Americans with Disabilities Act (ADA):
In compliance with the ADA, if you need special assistance to participate in this meeting or other services in conjunction with this meeting, please contact the City Clerk Department at (805) 449-2151. Assisted listening devices are available at this meeting. Ask City Clerk st aff if you desire to use this device. Upon request, the agenda and documents in this agenda packet, can be made ava ilable in appropriate alternative formats to persons with a disability. Notification at least 48 hour s prior to the meeting or time when services are needed will assist City staff in assuring reasonable arrangement s can be made to provide accessibility to the meeting or service.
2:30 p.m.
Supplemental Information:
Any agenda related public documents received and distribut ed to a majority of the City Council after the Agenda Packet is printed are included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. The Supplement al Packet is available for public inspection on the City’s website at toaks.org/agendas or by contacting the City Clerk Dept at (805) 449-2151 during normal busi- ness hours [main location pursuant to the Brown Act, G.C. 54957.5(2)].
From: Larry <[email protected]>
Date: August 28, 2022 at 14:30:38 PDT
To: Claudia Bill de la Pena <[email protected]>, Al Adam <[email protected]>, Larry <[email protected]>
Subject: City Council Meeting on August 30, 2022 concerning 8.5% Increase of Mobile Home Rents Reply‐To: Larry <[email protected]>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello,
1). A brief backg
round history:
I'm emailing you people because you two were heavily involved with the 5 year battle about Joe Bednar's want to close the mobile home park on the land he purchased in 2005. Al, you weren't an official council member yet, but you would stand in for others. Mayor was: Mr. Gillette with Mr. Glancy, Mrs. Irwin and Mr. Fox and Claudia. The city attorney was Amy Albano. City was involved in law suit from mobile home owners from 2005 through 2010
(when park was closed and we had to move off land).
Mr. Fox arraigned a deal with park owners so they would not sue the City of Thousand Oaks anymore.
The existing rent control for T. O. was changed to a $15.00 per month increase for a year for 5 years PLUS the CPI for each year.
2). Don't get me wrong, the park management is "A1".
The reason for this email: I believe the 8.5% CPI rent increase is HIGHLY UNFAIR. I'll explain:
I have lived in the Mobile Home Park, (across from the Stagecoach Inn), since 2010. It's called the Ventu Villas. Right next to the Villas is Ventu Estates. Both parks are owned by a family member of the person that built them. They have two full time maintenance men and the manager as employees. The parks are for over 55 year old mobile home owners. I am 69 with fixed income of $1,050.00 a month social security, two of my neighbors are on fixed incomes. One woman is 89 years old and the other is 96 years old. My rent is going up in November by $38.82 per month. My neighbors rent's are increasing around $50.00 per month.
I crunched some numbers to submit to you.
1) The Ventu Villas ha s a total of 169 spaces that pay rent.
The Ventu Estates has a total of 206 spaces that pay rent.
The total is 375 spaces.
2) Just for a com parison I divided the total spaces of 375 in half which gives 187 and 188 total spaces. Then I multiplied 187 spaces by a $38.00 PER MONTH rent increase, and 188 spaces by a $50.00 PER MONTH increase.
187 spaces 188 spaces
x 38 dollars p/mo increase AND x 50 dollars p/mo increase ______ _____
equals $ 7,106 extra p/mo equals $ 9,400 extra p/mo 3) THIS INCREASE OF 8.5% WILL GENERATE AN INCREASED MONTHLY PROFIT OF
$ 16,506.00 or $ 198,072.00 PER YEAR.
4) Frankly, I can't see any justification for this kind of profit coming from the pockets o
f fixed income seniors who's cost of food, gas, etc., has increased by the 8.5% CPI already.
Thank you for your time.
Larry LaFountain
16 Ortega Drive, Newbury Park
ema
il: [email protected] phone: 818-399-5325 TO COUNCIL: 08/30/2022
AGENDA ITEM: 6
MEETING DATE: 08/30/2022
1 From: Gerry Barnett via gmail <[email protected]>
Sent: Monday, August 29, 2022 9:09 AM
To: City Clerk's Office <[email protected]>
Subject: Ventu Estates / Ventu Villa space rent increase CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello City Clerk,
I have submitted a Written Comment Card for the Thousand Oaks City Council via the website. I would appreciate being able to add the attached documentation to my comments. The following is a copy of my comments:
I am concerned about rental housing costs. According to the Ventura County Star residents of the Ventu Estates / Ventu Villa mobile home park in Newbury Park have been handed an 8.5% increase in mobile home space rent based on the March 2022 CPI- U. It is true that the March 2022 All-Items CPI-U changed by 8.5 percent in the area in which Ventura County exists. However, the Housing CPI-U in the area only increased
5.6%. Rent of primary residence CPI-U only increased 3.4% in the area. Owners’ equivalent rent of primary residence CPI-U increased only 3.2% in the area. The additional increase in all of housing CPI-U included fuels and utilities, which are paid by the resident, not the landlord. Any rent ordinance which is based on All-Items CPI-U or even on all Housing CPI-U allows rent to increase faster than the CPI-U for Shelter and Rent of primary residence and Owners’ equivalent rent of primary residence. Please strongly consider keeping housing rent in line with the actual CPI-U for Owners’ equivalent rent of primary residence. Basing rent increases on All-Items CPI-U increases the acceleration of housing costs. I represent homeowners in one of the mobile home parks in the county with the highest mobile home space rents in the county. Your actions influence costs in the entire region.
Thank you,
Gerry Barnett
Camarillo Mobile Home Park resident
1150 Ventura Blvd, Space 6
Camarillo, CA 93010
805-844-6725
P.S. There are multiple links to the Comment Card page on your website and in the agenda which are broken links.
TO COUNCIL: 08/30/2022
AGENDA ITEM: 6
MEETING DATE: 08/30/2022
2 March 2022 All-Items CPI-U changed by 8.5 percent in the area in which Ventura County exists. However, the Housing CPI-U only increased 5.6%. Rent of primary residence only increased 3.4%. Owners’ equivilent rent of primary residence increased only 3.2%. The additional increase in all of housing included fuels and utilities, which are paid by the resident, not the landlord.
Any rent ordinance which is based on All-Items CPI-U or even on all Housing costs CPI-U allows rent to increase faster than the CPI-U for Shelter and Rent of primary residence and Owners’ equivalent rent of prmary residence.
3 Name City Item #I n favor/
Opposed
Comment
Gerry Barnett Camarillo 6 In favor I am concerned about rental housing costs. According to the Ventura County Star, residents of the Ventu Estates / Ventu Villa mobile home park in Newbury Park have been handed an 8.5% increase in mobile home space rent based on the March 2022 CPI‐U. It is true that the March 2022 All‐Items CPI‐U changed by 8.5 percent in the area in which Ventura County exists. However, the Housing CPI‐U in the area only increased
5.6%. Rent of primary residence CPI‐U only increased 3.4% in the area. Owners’ equivalent rent of primary residence CPI‐U increased only 3.2% in the area. The additional increase in all of Housing CPI‐U included fuels and utilities, which are paid by the resident, not the landlord. Any rent ordinance which is based on All‐Items CPI‐U or even on all Housing costs CPI‐U allows rent to increase faster than the CPI‐U for Shelter and Rent of primary residence and Owners’ equivalent rent of primary residence. Please strongly consider keeping housing rent in line with the actual CPI‐U for Owners’ equivalent rent of primary residence. Basing rent increases on All‐Items CPI‐U increases the acceleration of housing costs. I represent homeowners in one of the mobile home parks in the county with the highest mobile home space rents in the county. Your actions influence costs in the entire region.
Ann Newbury Park 6 Opposed
The 8.5% rent increase for mobile home park owners too much for us to handle. Most of us are on SS fixed income. we often have to decide whether to eat, buy medicine or pay the rent. That is exacerbated by an 8.5% increase in rent. WE have no where to go. The rent control initiative that ran out in April protected us. Now we are at the mercy of the city council. and the owners. Some parks only had a 5% increase whihc is even too much. 3% would be ok. The owners make millions off of our rents. You are our only recourse.
Melissa Cam Thousand Oaks 6 N/A
Gutters and Medians have not been street sweepered in months. Debris has piled up all around town. It's a fire hazard. All the leaves and trash will plug up the storm drains if it ever rains again. Many areas of town will be flooded.
Rosemary orloff Thousand Oaks 6 N/A
I live in the thunderbird oaks mobile park here in Thousand Oaks. Our rent has increased 81/2 percent as of November of this year. This is a senior park and I would think,low income. Most on fixed incomes.it is a hardship for me to pay 55.00 more a month.I was told that this amount is based on the CPI. And falls under rent control cap. Don’t understand how this is fair to the residents and going forward because of the recession, it can continue to go up at this rate every year! Seems unfair when the city is so concerned about low income housing. Why can’t there be a cap like there is on property tax?everyone is struggling right now and it seems unfair to raise rents this much at this time.
TO COUNCIL: 08/30/2022
MEETING DATE: 08/30/2022
4 MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California July 5, 2022
1. CALL TO ORDER:
Mayor/Authority Chair Bob Engler called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor/Aut hority Chair Engler led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers/Authority Directors Bill-de la Peña, Adam, McNamee, and Mayor/Authority Chair Engler.
Absent: Councilmember/Authority Director Jones.
Also present in person and via video conf erence: City Manager/Authority Executive Director Andrew P. Powers, Chief Assistant City Attorney Patri ck Hehir, Assistant City Manager Ingrid Hardy, City Clerk/Authority Secretar y Cynthia M. Rodriguez, Finance Director/City Treasur er/Authority Treasurer Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Re sources Director Tim Giles, Library Services Director Jennifer Patterson, Polic e Chief Jeremy Paris, Planning Division Manager Stephen Kearns, Deputy Public Works Director Nader Heydari, Senior Engineer Ayda Forouzan, Assistant City Attorney Tracy Friedl, Community Services Analyst Sarah Mailes, Community Develo pment Analyst Anna Huber, Associate Analyst Niki Richardson, Assistant to the City Manager Melissa Hurtado, Communications Manager Alexandra South, Deputy City Clerk Laura Maguire, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, and Assistant Analyst Sandra Delgado.
4. REQUESTS FOR CONTINUANCE OF AN Y PUBLIC HEARING OR AGENDA ITEM:
Mayor Engler announced Items 11.A. – Council on Aging and 11.B. – Youth Commission annual reports will be moved up to be heard following the Consent Calendar.
5. SPECIAL PRESENTATIONS:
A. Mayor Engler presented the Parks and Recreation Month proclamation to Conejo Recreation and Par ks District (CRPD) Chai r Susan Holt and General Manager Jim Friedl.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 2 July 5, 2022
6. PUBLIC COMMENTS:
Speakers: Suzanne Schmitz, Thousand Oaks.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR:
(See Exhibit A for Consent Calendar Listing)
*11. COMMITTEE/COMMISSION/BOARD REPORTS:
8. PUBLIC HEARINGS: None.
9. STUDY SESSIONS: None.
10. DEPARTMENT REPORTS:
A. Council on Aging (COA) Annual Report presented by Rosanna Guerra, COA Chair, and Stephanie Belding, COA Vice Chair. Community Services Analyst Mailes available for questions.
Speakers/Written Statements: None.
Report received.
B. Youth Commission (YC) Annual Report presented by Catherine Xu, YC Chair, Riley Goodnight, YC Vice Chair, and YC Commissioners Jacqueline Emanuel and Camille Elasky. Community Services Analyst Mailes available for questions.
Speakers/Written Statements: None.
Report received.
A. Thousand Oaks Alliance for the Arts (TOArts) Operations and Programming Update presented by David Mead, TOArts Chair. Cultural Affairs Director Serret responded to questions. Associat e Analyst Richardson available for questions.
Speakers/Written Statements: None.
Report received.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 3 July 5, 2022
10. DEPARTMENT REPORTS: (Continued)
B. Conejo Canyons Bridge at Hill Cany on Treatment Plant Contract (CI 5527) presented by Deputy Public Works Director Heydari and Assistant City Attorney Friedl. Community Development Analyst Huber responded to questions. Sr. Engineer Forouzan available for questions.
Speaker/Statement Cards: None.
Motion by Councilmember Bill-de la Peña to approve project design, plans, specifications, and Addendum No. 1; reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non- responsive; award construction contra ct to Beador Construction Company, Inc., in the amount of $2,155,300, plus contingency of $215,500; approve Fifth Amendment to Professional Services Agreement No. 11855-2018 with Stantec Consulting Services, In c., for Construction Phas e Support Services and Testing in the amount of $146,173 for a revised not-to-exceed amount of $358,607; approve Task Order No. 5 with Rincon Consulta nts, Inc., for Environmental Support Services during construction in the amount of $122,745; approve budget appropr iation in the amount of $1,632,000; $1,030,000 from A/C #001- 0000-311-1000 (General Fund, Fund Balance) to A/C #001-4410-671-8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512-0000-311-1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512-4410-671-8300 (CI5527, Conejo C anyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624-0000- 341-9900 (Wastewater Capital Fund – Net Position) to A/C #624-5310-682-8300 (C I 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant); authorize expenditure in the amount of $2,929,718 ($2,155,300 cons truction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Ta sk Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Vent ura County Watershed Protection Agency; and $5,000 for City furnished s upplies and materials) for Conejo Canyons Bridge at Hill Canyon Tr eatment Plan (CI 5527), as follows:
$1,953,810 from A/C #001-4410-671-8300, $200,000 from A/C #512-4410- 671-8300, and $775,908 from A/C #624-5310-682-8300; delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount, carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 4 July 5, 2022
10. DEPARTMENT REPORTS: (Continued)
C. General Plan Amendment Initiation (LU 2022-70587) presented by Planning Division Manager Kearns. Community Development Director Parker available for questions.
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT
TO THE LAND USE ELEMENT OF TH E GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST
JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF
ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT
OF THE LAND LOCATED AT 400 EA ST ROLLING OAKS DRIVE (LU 2022- 70587: HOSPITAL CORPORATION OF AMERICA)
RES. NO. 2022-040
Speaker: Los Robles Health System CEO Natalie Mussi, Applicant.
Written Statements: None.
Motion by Councilmember Adam to adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Co mmercial for a 4.75-acre site located at 400 East Rolling Oaks Drive and fr om Institutional to Low Density Residential for a 2.145-acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
D. Benefits and Compensation for Executive Managers presented by Human Resources Director Giles.
RESOLUTION ADOPTING CO MPREHENSIVE BENEFITS AND
COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING
RESOLUTION NO. 2021-038
RES. NO. 2022-041
Speakers/Written Statements: None.
Motion by Councilmember Bill-de la Peña to adopt resolution amending the schedule of positions in the Executiv e Managers’ benefits and compensation resolution; carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 5 July 5, 2022
10. DEPARTMENT REPORTS: (Continued)
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/RE COMMENDATIONS:
E. Retired Annuitant Appo intment presented by Human Resources Director Giles.
City Manager Powers responded to questions.
Speakers/Written Statements: None.
Motion by Councilmember McNamee to approve appointment of Jay Spurgin as a retired annuitant hourly employee; authorize expenditure from A/C #001- 5010-631-1210 (Public Works Temporary/ Hourly Employee/Regular Pay); carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
A. Compensation and Ninth Amendment to Employment Ag reement for City Attorney presented by Human Resources Director Giles.
RESOLUTION APPROVING COMPENSA TION AND NINTH AMENDMENT
TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RES. NO. 2022-042
Speakers/Written Statements: None.
Motion by Councilmember Adam to adopt resolution approving compensation and ninth amendment to empl oyment agreement for Cit y Attorney (Contract No. 9799-2012); carried 3-1 by the following vote: Ayes – Bill-de la Peña, Adam, and Engler; Noes – McNamee; Absent – Jones.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 6 July 5, 2022
13. COUNCIL ISSUES/RECOMMENDATIONS: (Continued)
14. CITY MANAGER:
15. CLOSED SESSIONS REQUESTED:
Chief Assistant City Attorney Hehir announced closed session held at 8:03 p.m.
Chief Assistant City Attorney Hehir indicated no announcement anticipated.
16. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action.
B. Compensation and Sixt h Amendment to Employm ent Agreement for City Manager presented by Human Resources Director Giles.
RESOLUTION APPROVING COMPENSA TION AND SIXTH AMENDMENT
TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RES. NO. 2022-043
Speakers/Written Statements: None.
Motion by Councilmember Adam to adopt resolution approving compensation and sixth amendment to em ployment agreement fo r City Manager (Contract No. 11382-2017); carried 3-1 by the following vote: Ayes – Bill-de la Peña, Adam, and Engler; Noes – McNamee; Absent – Jones.
A. City Manager Powers provided an update on August 30, 2022, City Council meeting and announced City Council will be recessed until that date.
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Katelyn Clint vs. Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 56-2021-00551445-CU-PA-V TA; Pursuant to Government Code Section 54956.9(a).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: City of Thousand Oaks, et al. vs. California Regi onal Water Quality Board, Ventura County Superior Court Case Nu mber: 56-2021-00549601-CU-WM-VTA; Pursuant to Government Code Section 54956.9(a).
A. Notice of Pending Final Map – Approval of Parcel Map LD 17-70069; Location:
301-343 South Moorpark Road; Develo per: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7-Parcel Subdivision for condominium purposes.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 7 July 5, 2022
17. ADJOURNMENT:
City Council adjourned at 9: 35 p.m. to Regular Meeting on Tuesday, August 30, 2022.
________________________________
Bob Engler, Mayor/Authority Chair
City of Thousand Oaks City Council
Attest:
_________________________________
Cynthia M. Rodriguez, City Clerk/Authority Secretary
City of Thousand Oaks City Council
AGENDA POSTED: July 1, 2022
MINUTES APPROVED: August 30, 2022
*indicates item taken out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-60\dz\h:\common\minutes\2022\20220705.docx
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 8 July 5, 2022
EXHIBIT A
7. CITY COUNCIL/TOPF A CONSENT CALENDAR:
RECOMMENDATIONS FOR ITEMS A. THROUGH M. ARE TO APPROVE
RECOMMENDATIONS FOR ITEMS N. THROUGH P. ARE TO ADOPT
Motion by Councilmember Adam to approv e Consent Calendar with exception of Item 7.D. (City Manager Authority During Summer Recess) and Item 7. F. (Ventura County Farmworker Housing Study and Acti on Plan), carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
Chief Assistant City Attorney Hehir and City Manager Powers responded to questions regarding Item 7.D.
Motion by Councilmember Bill-de la Peña to approve Item 7.D., carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
City Manager Powers and Community Devel opment Director Parker responded to questions regarding Item 7.F.
Motion by Councilmember Bill-de la Peña to approve Item 7.F., carried 4-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, and Engler; Noes – None; Absent – Jones.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.
B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:
Approve.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 9 July 5, 2022
7. CITY COUNCIL/TOPFA CO NSENT CALENDAR: (Continued)
C. 2022 League of California Cities Annual Confer ence Business Meeting
RECOMMENDATION:
1. Designate Mayor Bob Engler Voti ng Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislativ e Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022.
2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.
D. City Manager Authorit y During Summer Recess
RESOLUTION DELEGATING CERTAI N INTERIM AUTHORITY TO CITY
MANAGER
RES. NO. 2022-039
RECOMMENDATION:
Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.
E. Thousand Oaks Public Financ ing Authority Annual Update
RECOMMENDATION:
Receive and file annual update.
F. Ventura County Farmworker Housing Study and Action Plan
RECOMMENDATION:
1. Authorize City Manager to fi nalize and execute Memorandum of Understanding and relat ed documents in connection with the County of Ventura countywide Farmworker Hous ing Study, Action Plan, and $15,000 funding commitment from the City.
2. Authorize budget and expenditure in the amount of $15,000 from A/C #001- 0000-311-1000 (General Fund, Fund Bala nce) to A/C #001-4010-641-5699 FARM23 (Contracted Services – Other).
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 10 July 5, 2022
7. CITY COUNCIL/TOPFA CO NSENT CALENDAR: (Continued)
G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:
1. Approve Change Order No. 4 to Contract No. 12656-2021 with Sully-Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not-to-exceed amount of $1,849,524.37, plus contingency of $15,000.
2. Approve Seventh Amendment to Prof essional Services Agreement No. 11302-2016 with Kimley Horn and Associat es, Inc. (Los A ngeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not-to-exceed amount of $404,277.
3. Approve budget appropriation in t he amount of $157 ,550 from A/C #001- 0000-311-1000 (General Fund, Fund Balance) to A/C #001-5310-631-8300 (CI 5308, Rancho Road Sidewalk).
4. Authorize expenditure in th e amount of $157,541. 80 ($104,541.80 construction contract Change Order No . 4 to Sully Miller Contracting Company, $15,000 additional construc tion contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001-5310-631-8300.
5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and chan
ge orders up to the project contingency value.
H. Legal Services For Real Estate and Affordable Housing
RECOMMENDATION:
Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not-to-exceed $100,000.
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 11 July 5, 2022
7. CITY COUNCIL/TOPFA CO NSENT CALENDAR: (Continued)
I. Lawrence Drive and Teller Road Project Budget (CI 5297)
RECOMMENDATION:
1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967-2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).
2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001- 5310-631-8300 (CI 5297, Lawrence Driv e and Teller Road Intersection Improvements Project).
3. Delegate authority to the City Engi neer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
J. Environmental Consulting Services
RECOMMENDATION:
1. Approve agreement with Envicom Corpor ation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022, to August 30, 2023, with a not-t o-exceed amount of $252,360 for the term of the agreement.
2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed-use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.501.
3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.
4. Approve budget appropriation and authorize expenditure in an amount not- to-exceed $252,360 from A/C #001-4210-44 7-4000 (Charges for Services - Planning Fees/Permit) to A/C #001-4210-641-5947 (Contra cted Services, Reimbursable
).
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 12 July 5, 2022
7. CITY COUNCIL/TOPFA CO NSENT CALENDAR: (Continued)
K. Water Shortage Support
RECOMMENDATION:
1. Approve budget appropriation and authoriz e expenditure in the amount of $105,000 from A/C #611-0000-3 41-9900 (Water Fund, Net Position) to A/C #611-8025-682-5699 (Contracted Services) for water conservation contract services for FY 2022-23.
2. Authorize City Manager to modify wa ter use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.
L. Dudek Environmental Consulting Services
RECOMMENDATION:
1. Approve First Amendment to Task Order No. 2 (On-Call Contract No. 12520-2020) with Dudek Consulting of Sa nta Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not-to-exceed amount to $125,000.
2. Authorize expenditure in the amount of $55,449 from A/C #001-4210-641- 5947 (Contracted Services – Billable Projects).
M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:
1. Authorize staff to advertise for c onstruction bids for the Fats, Oils, and Grease Facility Improvements Project (CI 5441).
2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on-site ins pection and training from Huber Technology, Inc. (Huber), Denver, Co lorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.
3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624-8250-685-8300 (CI 5440, Capita l Improvements) to A/C #624- 8250-685-8400 (CI 5440, Capital Equi pment) and $3,500 from A/C #624- 8250-685-8300 (CI 5440, Capital Improvements) to A/C #624-8250-686-6560 (Specialized Training).
DRAFT
Item No.7B
MINUTES OF THE CITY COUNCIL/TOPFA
Thousand Oaks, California 13 July 5, 2022
7. CITY COUNCIL/TOPFA CO NSENT CALENDAR: (Continued)
N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING
THE LAND USES AND DEVELOPMEN T STANDARDS IN SAID SPECIFIC PLAN (APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5-0) ORD. NO. 1701-NS
RECOMMENDATION:
Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELO PMENT AGREEMENT (1 BAXTER
WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5-0) ORD. NO. 1702-NS
RECOMMENDATION:
Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5-29.01, 5-29.05, 5-29.08(a), 5-29.11, 5-29.12(a), 5-29.14, 5-29.18(b),5- 29.24, 5-29.27(d), 5-29. 31(c), 5-29.32(e), 5-
29.34(a)(1), 5-29.34(a)(2), 5-29.34(a)(3), 5-29.34(a)(6), 5-29.36(h) and 5-
29.37(c) REGARDING ALLOWING A DULT-USE RETAIL OF CANNABIS
AND UPDATED LANGUAGE TO M EET CURRENT STANDARDS, AND
AMENDING TITLE 9, CHAPTER 4, SECTIONS 9-4.202 AND 9-4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M-1 ZONE (MCA 2022-70430) (Introduced 6/28/2022; 4-1, McNamee dissenting) ORD. NO. 1703-NS
RECOMMENDATION:
Adopt
DRAFT
Item No.7B
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:August 30, 2022
SUBJECT: Electric Vehicle Charging Stations (CI 5569)
RECOMMENDATION:
1. Authorize advertisement of bids for construction of Electric Vehicle Charging Station Installations at the Grant Brimhall and Newbury Park Libraries (CI 5569).
2. Authorize acceptance of Southern California Edison grants in the amount of $98,999; with $79,499 for the Grant Brimhall Library, and $19,500 for the Newbury Park Library for the Electric Vehicle Charging Stations Installation Project (CI 5569).
3. Approve Budget Appropriation in the amount of $99,000 from A/C #110- 0000-486-3000 (CI 5569, Miscellaneous Revenue – Grants) to A/C #110- 7310-673-8300 (CI 5569, Improvements Other than Buildings).
FINANCIAL IMPACT:
$99,000 Increase to FY 2022-23 Library Fund Budget, Fully Offset by Grant Revenue. Minimal staff time and costs required to advertise for bids. $190,000,000 is included in the Adopted FY 2021-23 Library Fund Budget.
Estimated total project cost is $345,973. Southern California Edison (SCE) grants will offset overall City expenditures by $98,999. Additional appropriation may be requested at the time of contract award, depending on the actual bids received.
BACKGROUND:
More than 2.5 million electric vehicles (EV) have been sold in the U.S., half of them in California. The State has set a goal of increasing the number of zero- emission vehicles (ZEV) in California to five million by 2030. Currently, electric Item No.7C
Electric Vehicle Charging Stations (CI 5569)
August 30, 2022
2 5
6 8
and plug-in hybrid vehicles account for approximately 16 percent of new vehicle sales in California.
In June 2018, City Council adopted a Sustainability Plan for Municipal Operations, which established the foundation for environmentally friendly, fiscally responsible, and sustainably minded City operations. One of the key strategies identified in that plan was the development of an EV Charger Plan.
On April 23, 2019, City Council approved the purchase and installation of 11 ChargePoint EV chargers to replace outdated chargers Citywide. In Fall 2020, the City participated in the development of the Ventura County EV Ready Blueprint and surveyed current and potential EV drivers to identify priority locations within the City to install EV chargers. Based on this work, as part of Citywide Electric Vehicle Charging Stations (CI 5569), the following 5 locations were identified as top priority for installation of EV chargers due to their location and surrounding amenities:
•Municipal Service Center (MSC) - COMPLETED
•Grant Brimhall Library – THIS ACTION
•Newbury Park Library – THIS ACTION
•Civic Arts Plaza (CAP) - FUTURE
•Thousand Oaks Transportation Center (TOTC) – FUTURE
Installation of two EV charging stations (dual port stations) at the Dial-A-Ride (DAR) parking area at the MSC was recently completed with a cost of $59,973 using an on-call contract with Taft Electric Company.
On May 20, 2022, the City Manager approved Task Order No. 2 with AECOM Technical Services, Inc., in the amount of $29,973 to design and prepare engineering plans and specifications for EV Charging Stations at the City’s Grant Brimhall and Newbury Park Libraries. The Task Order was later amended for an additional $29,758 to also include the design work for the EV Charging stations at CAP and TOTC. Staff is currently pursuing grant funding through various available SCE programs to offset City costs for installation of the charging stations at CAP and TOTC. Staff will return to City Council for authorization to advertise for bids at those two locations once additional grant funding is secured.
DISCUSSION/ANALYSIS:
Staff is seeking City Council’s authorization to advertise and receive bids for the installation of three EV dual-port level 2 chargers at the Newbury Park Library and four EV dual-port level 2 chargers at the Grant Brimhall Library, including Item No.7C
Electric Vehicle Charging Stations (CI 5569)
August 30, 2022
2 5
6 8
reconfiguration of the existing parking spaces to accommodate two EV ADA parking stalls at each location.
The project plans and specifications are complete and are available for review upon request to the Public Works Department by e-mail at [email protected] or by phone at (805) 449-2400. Advertisement of bids for the project is recommended. After bids are received, the award of the construction contract and request for additional funding, if necessary, will be presented for consideration at a future City Council meeting.
The estimated project cost is as follows:
Design, & Construction Support (Encumbered) $ 29,973 Construction (future) $ 235,000
Construction Contingency (future) $ 23,500
EV Chargers - City Purchase (future) $ 52,500
City Furnished Materials (future) $ 5,000
Total Estimated Project Cost
$ 345,973
Less SCE grants revenue $ 98,999
Net cost to the City $ 246,974
SCE has approved grants of $79,499 for the Grant Brimhall Library Project and $19,500 for the Newbury Park Library Project through their Charge Ready program, which will offset City expenditures in the amount of $98,999.
This project meets City Council’s Top Ten Priorities #9, “Public Works/CDD and Infrastructure Investments.”
CIP PROJECT PRIORITY (as outlined in FY 2021-22 and FY 2022-23 CIP Program Budget)
Priority Three – Nice to do and would contribute to quality of life, but not essential.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and Item No.7C
Electric Vehicle Charging Stations (CI 5569)
August 30, 2022
2 5
6 8
prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Roner DelCastillo, Associate Engineer
Attachment:
Attachment #1 – Vicinity and Location Maps
DPW: 850-20\ev\Council\2022\08302022\CI5569\EV Charging Stations staff report.docx Item No.7C
RanchoConej
oBlvd
Lyn
nRd
Borcha
rd
Rd
WJanss Rd
EH illcrest Dr
SV e
ntu
Park Rd
W Wilbur R
d
SM oorparkRd
LaGranadaDrCamino Dos RiosN Ventu ParkRd
Thousand Oaks Blvd
E Janss Rd
N
Lynn
Rd
N
Moorpark Rd
W Lynn Rd
W Hillcrest Dr
m
CI 5569 EV CHARGING STATIONS
LOCATION MAP
E Janss Rd