Agenda, first session — Tracy City Council, January 17, 2023 (part 2 of 3)

WHEREAS, the report must be made available to the public within 180 days after the end of each fiscal year; and
WHERE
AS, the Report is intended to satisfy the annual reporting requirements for Fiscal Year 21-22 as well as the requisite five-year findings for Fiscal Years 17-18 through 21-22; and
WHER
EAS, the City maintains 48 different Development Impact Fee (DIF) funds, with combined collected revenues of $49,940,571, in Fiscal Year 2021-2022; and WHER
EAS, development impact capital expenditures for Fiscal Year 2021-2022 totaled $29,233,920; and
WHER
EAS, during Fiscal Year 21-22, the City of Tracy underwent a large-scale reorganization of Development Impact Fees to facilitate a more uniformed and manageable administration of the DIF program; and
WHER
EAS, the Core Fees Development Impact Fee Study adopted on January 18, 2022 through Resolution 2022-008 consolidated the older specific plan-based impact fee programs into a single fee area called the “Core Fees;” and WHER
EAS, The City went from maintaining ten fee program areas with 48 funds to now maintaining three main fee areas and 32 funds; and
WHERE
AS, The main fee areas are the Core Fees, Master Plan Fees, and the Ellis Fees; and the Gateway Phase 1 will be consolidated with the City Master Plan Area in the future; and
WHER
EAS, staff, working with Harris and Associates, has prepared the AB1600:

Development Impact Fee Annual Report & Five-Year Report For Fiscal Year 21-22 (Report); WHERE
AS, the Report and includes information from the funds that were consolidated during Fiscal Year 21-22 and the new funds that were created with the Core Fees DIF Study; WHERE
AS, the Report also includes additional information on remaining funds held in each fund; and now therefore, be it
RESOL
VED: The City Council of the City of Tracy hereby finds and determines that the foregoing recitals are true and correct and are hereby incorporated herein as findings and determinations of the City; and be it further
RESOL
VED: That the City Council hereby finds, in accordance with the Mitigation Fee Act, that, with respect to any remaining fees in the DIF funds, the Report 1) adequately identifies the purpose to which such fees are to be put; 2) demonstrates a reasonable relationship between the fees and the purposes for which they were charged; 3) identifies all sources and amounts of funding anticipated to complete financing of incomplete improvements in the DIF program; and 4) designates the approximate dates on which the funding is expected to be deposited into the appropriate account or fund; and be it further Resolution 2023-

Page 3 ends

RESOLVED: That the City Council hereby adopts the AB1600: Development Impact Fee Annual Report & Five-Year Report for Fiscal Year 21-22 regarding development impact fee revenues and expenditures .
* * * * *
* * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023 by the following vote:

AYES: COUNCI
L MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY D.

YOUNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
January 1 7, 2023
Agenda Item 1.D

RECOMMEN
DATION
Staff recommends that the City Council: (1) accept the demolition work of the structure at 2399 E. Grant Line Road, Tracy, California, a non-CIP project, which was completed by CVE Contracting Group, Inc. dba Central Valley Environmental, of Fresno, California; (2) authorize the City Clerk to File the Notice of Completion with the San Joaquin County Recorder’s Office; (3) authorize the City Engineer to release the bonds and retention payment; and (4) authorize the Finance Department to close the project.

EXECUTIVE SUMMARY
City staff requests that the City Council accept the demolition work of the Structure at 2399 E.

Grant Line Road, Tracy, California, as complete. Project costs are within the available budget and wor
k was completed in a timely manner and in accordance with the plans and specifications as provided. Staff recommends the City Council accept the project as complete to enable th
e Interim City Engineer to release the contractor’s bonds and retention payment.

BACKGROUND AND LEGISLATIVE HISTORY
On March 28, 2022, City Manager approv ed and awarded a construction contract to CVE Contracting Group, Inc. dba Central Valley Environmental, of Fresno, California for the Structure Demolition project at 2399 E. Grant Line Road, Tracy, California, a non-CIP project.

The scope of the project included water pollution control, installation of BMPs (Best Management Practices), clearing & grubbing, disconnection and stubbing of all utilities, abatement of lead and asbestos materials as per required by the law, demolition and disposal of existing +/- 1,300 SF wood framed house crawl space and side wall, and demolition and disposal of +/- 500 SF wooden shed, removal and disposal of all trees, stump grind and a few other minor works related to.

Engineering staff prepared the plans and specifications and advertised the project for competitive bids on January 21, and January 28, 2022. Bids for this project were publicly opened on February 22, 2022.

No change orders were issued as part of this project.

The contractor has completed all the work required to be done in accordance with the plans and speci
fications and has requested acceptance of the project. The City Engineer has inspected the completed work and confirmed that all work conforms to the contract plans and specifications.

The project has been completed within the time frame of the original contract.

ANALYSIS
The property at 2399 E. Grant Line Road was acquired by the City as part of the intersection widening at Grant Line and Paradis
e in the NEI One Development area. The structures on the s
ite have been an attractive nuisance for vandals and a maintenance problem for Public Works, and fencing was previously installed along the perimeter to prevent public access.

Agenda Item 1.D
January 17, 2023

Page 2 ends

FISCAL IMPACT
Final project costs were within budget as follows:

The Structure Demolition project at 2399 E. Grant Line Road, Tracy, California, a non-CIP project is an approved project with a total project cost of $20,667. The total project budget is $21,000. Funding is from the NEI One Fund (351) and the fund will be reimbursed when the property is sold by the City.

COORDINATION
The demolition of the property was coordinated by City Attorney’s Office & NEI Development Group and turned over to Engineering for the Demolition Plans and Specifications leading up to the oversight of the demolition of the property.

CEQA DETERMINATION
This project is exempt under California Environmental Quality Act, under the Ministerial Exemption, CEQA Guidelines Section 151268.

STRATEGIC PLAN
This agenda item is consistent with the City Council’s adopted Quality of Life Strategy and meets the goal of enhancing the City’s amenities.

ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council (1) Accept the demolition work of the structure at 2399 E. Grant Line Road, Tracy, California, a non-CIP project, which was completed by CVE Contracting Group, Inc. dba Central Valley Environmental, of Fresno, California; (2) authorize the City Clerk to File the Notice of Completion with the San Joaquin Recorder’s Office; (3) authorize the Interim City Engineer to release the bonds and retention payment; and (4) authorize the Finance Department to close the project.

Prepared by: Leisser Mazariegos, Associate Engineer
Reviewed by: Koosun Kim, Interim
City Engineer
Sara Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager
A. Construction Contract Amount $ 18,807
B. Approved Change orders $ 0
C. Design, construction management, inspection, Testing & miscellaneous project management
Expenses $ 1,860
Total Project Costs $ 20,667
Total Budget Amount $ 21,000
Budget Remaining $ 333

APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL
RES
OLUTION 2023-_____
(1) ACCEP
TING THE DEMOLITION WORK OF THE STRUCTURE AT 2399 E.

GRANT LINE ROAD, TRACY, CALIFORNIA, A NON-CIP PROJECT , WHICH WAS COMPLETED BY CVE CONTRACTING GROUP, INC. DBA CENTRAL VALLEY ENVIRONMENTAL, OF FRESNO, CALIFORNIA;
(2) AUTHORI

ZING THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
WITH THE SAN JOAQUIN COUNTY RECORDER’S OFFICE;
(3)

AUTHORIZING THE CITY ENGINEER TO RELEASE THE BONDS AND
RETENTION PAYMENT; AND
(4) AUTHORIZING THE FINANCE DEPARTMENT TO CLOSE THE PROJECT.

WHERE
AS, on March 28, 2022, the City Manager approved and awarded a construction contract to CVE Contracting Group, Inc. dba Central Valley Environmental, of Fresno, California (Contractor) for the structure demolition at 2399 E. Grant Line Road, Tracy, California, a Non- CIP Project; and
WHERE
AS, the contractor has completed all the work required to be done in accordance with the plans and specifications and has requested acceptance of the project. The Interim City Engineer has inspected the completed work and confirmed that all work conforms to the contract plans and specifications; and
WHERE
AS, No change orders were issued as part of this project; and WHERE
AS, The status of budget costs is as follows; and
WHERE
AS, the Project has been completed with the available budget, within the time frame of the original contract plus the time extension given to the contractor for extra work, including rain delays, per plans, specifications, and City of Tracy Standards; and A. Construction Contract Amount $ 18,807
B. Approved Change orders $ 0
C. Design, construction management, inspection, Testing & miscellaneous project management
Expenses $ 1,860
Total Project Costs $ 20,667
Total Budget Amount $ 21,000
Budget Remaining $ 333
Resolution 2023-____

Page 2 ends

WHEREAS, 2399 E. Grant Line Road Demolition Project, a Non-CIP, is an approved project with total funding Project cost of $18,807. The total project budget is $21,000, which allowed for the project to come in right on budget. The total project budget funding is from the NEI One Fund (351) and the fund will be reimbursed when the property is sold by the City, per the judgement; now therefore, be it
RESOLVED:

That the City Council; (1) accept the demolition work of the structure at 2399 E. Grant Line Road, Tracy, California, a non-CIP Project, which was completed by CVE Contracting Group, Inc., dba Central Valley Environmental, of Fresno, California; (2) authorize the City Clerk to File the Notice of Completion with the San Joaquin County Recorder’s Office; (3) authorize the City Engineer to release the bonds and retention payment; and (4) authorize the Finance Department to close the project.
* * * * * * * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023 by the following vote:

AYES:

NOES:

ABSENT:

COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
Mayor of the C
ity of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California
January 17, 2023
Agenda Item 1.E

RECOMME

NDATION
Staf
f recommends that the City Council: (1) accept the demolition work of the structure at 714 N. Central Avenue, Tracy, California, a non-CIP project, which was completed by Unlimited Environmental, Inc., of Long Beach, California; (2) authorize the City Clerk to File the Notice of Completion with the San Joaquin County Recorders Office; (3) authorize the City Engineer to release the bonds and retention payment; and (4) authorize the Finance Department to close the project.

EXECUT

IVE SUMMARY
City
staff requests that the City Council accept the demolition work of the structure at 714 N.

Central Avenue, Tracy, California, as complete. Project costs are within the available budget and work was completed in a timely manner and in accordance with the plans and specifications as provided. Staff recommends the City Council to accept the project as complete to enable the City Engineer to release the contractor’s bonds and retention payment.

BACK

GROUND AND LEGISLATIVE HISTORY
On June 1, 2022, C
ity Manager approved and awarded a construction contract to Unlimited Environmental, Inc., of Long Beach, California for the structure demolition at 714 N. Central Avenue, Tracy, California, a Non-CIP Project.

The scope o
f the project included demolition of the unreinforced masonry structure at 714 N.

Central Avenue, removal and disposal of all resulting material, traffic control, temporary construction fencing, demolition safety plan, and a few other minor work items related to the demolition.

Engineer
ing staff prepared the plans and specifications and advertised the Project for competitive bids on March 11, and March 18, 2022. Bids for this Project were publicly opened on March 30, 2022.

One change or
der was issued. After the demolition was completed, and removal and disposal were occurring, additional footings were found onsite, which were not identified in the original scope of work. Staff directed the contractor to demolish, remove and dispose of the additional structure.

The contrac
tor has completed all the work required to be done in accordance with the plans and specifications and has requested acceptance of the project. The City Engineer has inspected the completed work and confirmed that all work conforms to the contract plans and specifications.

The projec
t has been completed within the time frame of the original contract.

Demol
ition of the structure located at 714 N. Central Avenue, Tracy, California is authorized under Case No. STK-CV-URP-2018-9827-FINAL JUDGEMENT PURSUANT TO STIPULATION, MAY 24, 2021.

Agenda Item 1.E
January 17, 2023

Page 2 ends

ANALYSIS
Commencing in December 2008, 714 N. Central Avenue, Tracy (Property) w as inspected by a City Code Enforcement official and found to have building and electrical code violations. The Property was inspected again on June 28, 2012, and a Notice and Order was issued for hazar
dous electrical wiring and inadequate existing facilities as well as the violations from the 2008 inspection. The Property was inspected on March 24, 2016, and another Notice and Order was issued for structural deficiencies as evidenced by the floor buckling and the brick façade detaching from the front entryways, causing the Property to be unsafe to occupy. The Structural Engineer inspected the Property, at the request of the City on August 26, 2016, and determined that there were multiple deficiencies in the structure of the building due to the unreinforced masonry and compromised floor systems on the first and second floors. A Notice and Order was issued on October 26, 2017, which determined that there were numerous conditions on the Property which violated the 1997 Uniform Code for the Abatement of Dangerous Buildings, The California Building Code, The California Plumbing Code the California Fire Code, The California Health and Safety Code, and the Tracy Municipal Code.

On October 26, 2017, Notice and Order required certain corrective actions, which were not completed by the Property Owner. The Property Owner appealed the Notice and Order to the Board of Appeals on November 3, 2017, and hearings were held on the appeal on January 25, 2018, and March 21, 2018. The Board of Appeals considered all relevant documents relating to the appeal, including but not limited to code enforcement records, all other relevant documents, oral testimony and all other relevant evidence relating to the Property, the violations set forth in the Notice to Owners, and the appeal of the Property Owner. The Board of Appeals issued a written decision on March 21, 2018. The Property owner timely appealed that decision to the City of Tracy. On May 22, 2018, the City Council held a public hearing on the Property owner’s appeal
during which the City Council heard and considered all relevant documents submitted to it relating to the appeal, including but not limited to code enforcement records, reports issued by hired professionals for both the City and Appellant, and all other relevant documents, oral testimony and all other evidence relating to the Property, the violations set forth in the Notice and Order and both the appeal to the Board of Appeals and the Appeals to the City Council.

The Board of Building Appeals that failure to correct the aforementioned violations within the timelines set forth above, resulted in the City initiating immediate nuisance abatement proceedings for any and all code violations at the Property and City Council of the City of Tracy orders that the Property owners appeal dated April 12, 2018 was denied and the B oard of Appeals’ final written decision (Board of Appeals Resolution No. 2018-001) be upheld subject to the terms and conditions set forth.

The R
esolution was passed and adopted by the City of Tracy Council on June 5, 2018.

FISCAL IMPACT
Final project costs were within budget as follows:

A. Construction Contract Amount $ 82,000
B. Approved Change orders $ 8,135
C. Design, construction management, inspection, Testing & miscellaneous project management Expenses $ 16,343
Total Project Costs $ 106,478
Total Budget Amount $ 110,000
Budget Remaining $ 3,522
Agenda Item 1.E
January 17, 2023

Page 3 ends

The Structure Demolition at 714 N. Central Avenue, Tracy, California, a non-CIP project, is an approved project with a total project cost of $106,478. The total project budget is $110,000.

This project was completed on budget. The project was funded in the General Fund and the City will be reimbursed for the cost of permits, and demolition by the property owner, per the judgment.

PUBLIC OUTREACH/ INTEREST
On May 22, 2018, the City Council held a public hearing on the Property owner’s appeal during which the City Council heard and considered all relevant documents submitted to it relating to the appeal, including but not limited to code enforcement records, reports issued by hired professionals for both the City and Appellant, and all other relevant documents, oral testimony and all other evidence relating to the Property, the violations set forth in the Notice and Order and both the appeal to the Board of Appeals and the Appeals to the City Counc il.

COORDINATION
Coordination leading up to the determination that the demolition of property 714 N. Central Avenue was reached by the Building Division, Code Enforcement, and City Attorney’s Office and turned over to Engineering for the Demolition Plans and Specifications leading up to the oversight of the actual demolition of the property.

CEQA DETERMINATION
This project is exempt under California Environmental Quality Act, under the Ministerial Exemption, CEQA Guidelines Section 151268.

STRATEGIC PLAN
Thi
s agenda item is consistent with the City Council’s adopted Quality of Life Strategy and meets the goal of enhancing the City’s amenities.

ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council: (1) accept the demolition work of the structure at 714 N. Central
Avenue, Tracy, California, a non-CIP Project, which was completed by Unlimited Environmental, Inc., of Long Beach, California; (2) authorize the City Clerk to File the Notice of Completion with the San Joaquin County Recorders Office; (3) authorize the City Engineer to release the bonds and retention payment
; and (4) authorize the Finance Department to close
the project.

Attachment A – City of Tracy vs. BBS Adventures Final Judgement Pursuant to Stipulation Attachment A

APPROVED AS TO FORM AND LEGALITY

________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL

RESOLUTION 2023-_____

(1) ACCEPTING THE DEMOLITON WORK OF THE STRUCTURE AT 714 N.

CENTRAL AVENUE, TRACY , CALIFORNIA, A NON-CIP PROJECT, WHICH WAS COMPLETED BY UNLIMITED ENVIRONMENTAL, INC., OF LONG BEACH, CALIFORNIA;

(2) AUTHORIZING THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE SAN JOAQUIN COUNTY RECORDERS OFFICE;

(3) AUTHORIZING THE CITY ENGINEER TO RELEASE THE BONDS AND RETENTION PAYMENT; AND

(4) AUTHORIZING THE FINANCE DEPARTMENT TO CLOSE THE PROJECT.

WHEREAS, on June 1, 2022, the City Manager approved and awarded a construction contract to Unlimited Environmental, Inc. of Long Beach, California (Contractor) for the Structure Demolition at 714 N. Central Avenue, Tracy, California, a non-CIP project; and

WHEREAS, Contractor has completed all the work required to be done in accordance with the plans and specifications and has requested acceptance of the project. The City Engineer has inspected the completed work and confirmed that all work conform to the contract plans and specifications; and

WHEREAS, one (1) change order in the amount of $8,135 was issued for the project; and

WHEREAS, the status of budget costs is as follows; and

A. Construction Contract Amount $ 82,000 B. Approved Change orders $ 8,135
C. Design, construction management, inspection, Testing & miscellaneous project management Expenses $ 16,343 Total Project Costs $ 106,478

Total Budget Amount $ 110,000
Budget Remaining $ 3,522

WHEREAS, the project has been completed with the available budget, within the time frame of the original contract plus the time extension given to the Contractor for extra work, including rain delays, per plans, specifications, and City of Tracy Standards; and

Resolution 2023-____

Page 2 ends

WHEREAS, 714 N. Central Avenue Demolition project, a non-CIP project, is an approved project with total funding project cost of $106,478. The total project budget is $110,000, which allowed for the project to be completed within budget. The total project budget is $110,000 of which $102,120.32 will be reimbursed to the City for the cost of permits and demolition by the property owner, per the judgement; now, therefore, be it RESOLVED: That the City Council (1) Accept the construction for the Structure Demolition at 714 N. Central Avenue, Tracy, California, a non-CIP project, which was completed by Unlimited Environmental, Inc., of Long Beach, California; (2) authorize the City Clerk to File the Notic
e of Completion with the San Joaquin County Recorder’s Office; (3) authorize the City Engineer to release the bonds and retention payment; and (4) authorize the Finance Department to close the project.
* * * * * * * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES:

NOES:

ABSENT:

COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California
January 17, 2023
Agenda Item 1.F

RECOMMENDATION
Staff recommends that the City Council: 1) adopt a resolution approving a Quitclaim Deed for the conveyance of a twenty (20) foot wide temporary water line easement to Wright Family Holdings, LLC, and 2) authorize the City Clerk to sign the Quitclaim Deed.

EXECUTIVE SUMMARY
The proposed resolution approving a Quitclaim Deed will allow Wright Family Holdings, LLC to reclaim all rights associated with a twenty (20) foot wide temporary water line easement that is no longer needed. The temporary water line easement is located the northerly portion of Lot 2 of the Tract 3028, South Tracy Industrial Park - Unit No. 2 Parcel Map, which is owned by Wright Family Holdings, LLC.

CKGROUND AND LEGISLATIVE HISTORY
On April 28, 1998, a grant of easement to the City by BA Properties, Inc. was recorded by the San Joaquin County Recorder’s Office by Instrument Nu mber 98049059. T he grant of easement was for a twenty (20) foot wide temporary water line easement that currently spans east to west through the northerly portion of Lot 2 of the Tract 3028, South Tracy Industrial Park - Unit No. 2 Parcel Map, which was previously owned by BA Properties, Inc. The purpose of the temporary water line easement was to "serve the initial development of Glenbriar Estates Subdivision" to the east and to allow for all construction, maintenance, etc. of a temporary water line installation needed to serve the Glenbriar Estates Subdivision. It was agreed by both parties to have the easement
quitclaimed back to the "Grantor, or its successors in interest...provided that the required permanent water line facilities have been installed as necessary to serve the Glenbriar Estates
Subdivision."
On May 19, 1998, the City Council approved the Final Subdivision Map of Glenbriar Estates Unit 7, Tract 2870, pursuant to Resolution No. 98-154. The Final Subdivision Map was recorded on June 17, 1998, with the Office of the San Joaquin County Recorder on Book 33 of Maps, P
age 69. A twenty (20) foot wide temporary water line easement on Lot 85, as shown on the Final Subdivision Map of Glenbriar Estates Unit 7, Tract 2870 was dedicated to the City by a Grant of Easement (Instrument Number 98049582) for the installation, repair, operation, and maintenance of a temporary water main connection from the Glenbriar Estates Subdivision to Garden Square Subdivision until a permanent water line was constructed elsewhere within the City’s right-of-way. Together, both the temporary water line easement associated with Instrument Number 98049582 and the temporary water line easement associated with Instrument Number 98049059 were established to work in tandem for allowing the same temporary water line to serve the Glenbriar Estates Subdivision.

ANALYSIS
On December 19, 2000, the City Council approved the vacat ion of the twenty (20) foot wide temporary water line easement located on Lot 85 of Glenbriar Estates Unit 7, Trac t 2870 (Instrument Number 98049582), pursuant to Resolution No. 2000-506. The developer of t he Glenbriar Estates Unit 7 Subdivision removed and relocated the water main connection within Agenda Item 1.F
Januar
y 17, 2 023

Page 2 ends

the said temporary water line easement, and therefore the easement was no longer needed.

On April 4, 2022, staff received a quitclaim deed request for the release of a Grant of Easement recorded by the San Jo aquin County Recorder’s Office on April 28, 1998, by Instrument
Number 98049059, from Gowan Family, LLC. At time of quitclaim deed request, Gowan Family, LLC was the property owner of Lot 1, Lot 2, and Lot 3 of the Tract 3028, South Tracy Industrial Park - Unit No. 2 Parcel Map. On April 13, 2022, Lot 1, Lot 2, and Lot 3 of the Tract 3028, South Tracy Industrial Park - Unit No. 2 Parcel Map was sold to Wright Family Holdings,
LLC and was recorded by the San Joaquin County Recorder’s Office by Document Number
2022-052303.

Staff has confirmed that permanent water line facilities have been installed to serve the Glenbriar Estates Subdivision and the temporary water main connection within the t emporary water line easements have been removed; therefore, the temporary water line easement associated with Instrument Number 98049059 is no longer needed.

FISCAL IMPACT
There is no fiscal impact associated with this action. The property owner will pay for t he cost of processing of the quitclaim deed and recordation.

CEQA DETERMINATION
There is no environmental impact on this item.

STRATEGIC PLAN
This agenda item supports the City of Tracy’s Economic Deve lopment Strategic Priority, which is to enhance the competitiveness of t he City while further developing a strong and diverse economic base.

ACTION REQUESTED OF THE CITY COUNCIL
That the City Council, by resolution, 1) approves a Quitclaim Deed f or the conveyance of a twenty (20) foot wide temporary water line easement to Wright Family Holdings, LLC, and 2) authorizes the City Clerk to sign the Quitclaim Deed.

Prepared by: Majeed Mohamed, Associate Engineer
Review
ed by: Koosun Kim, Interim City Engineer
Sara Cowel
l, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by:

Michael Rogers, City Manager

ATTACHMENTS
Attachment A – Grant of Easement (Instrument Number 98049059) Attachment B – Grant Deed (Document Number 2022-052303) Attachment C - Quitclaim Deed
Attachment A

Attachment B

Attachment C

When recorded mail to:

Wright Family Holdings, LLC
7400 Reese Road
Sacramento, CA 95828

APN: Portion of 248-470-21

For Recorder's Use Only
Documentary transfer tax is $ 0
( ) Computed on full value of property conveyed, or
( ) Computed on full value less value of liens and encumbrances remaining at time of sale ( ) Unincorporated area; (X) City of Tracy
(X) Realty Not Sold; deed releases partial easement interest only

QUITCLAIM DEED

The CITY OF TRACY, a municipal corporation (“ GRANTOR”), does hereby release and quitclaim to WRIGHT FAMILY HOLDINGS , LLC , a limited liability company (“GRANTEE”) all rights, title and interest in and to the Temporary Waterline Easement (“Easement”) specifically described in Exhibit A of the Grant of Easement recorded April 28, 1998 as Document No. 98049059 of San Joaquin County Official Records, but only to the extent that such Easement burdens those portions of the real property owned by GRANTEE in the City of Tracy, County of San Joaquin, State of California, as more particularly described in Exhibit A attached hereto and made a part hereof.

Dated this
day of , 2022.

CITY OF TRACY, a municipal corporation

By:

Name:

Title:

Notary Acknowledgment Attached

NOTARY ACKNOWLEDGMENT

A Notary Public or other officer com
pleting this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA }
COUNTY OF }

On , before me , personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s), whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.

I
certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ________________________ (This area for official notarial seal)

EXHIBIT A

PROPERTY LEGAL DESCRIPTION

For APN/Parcel ID(s): 248-470
-20 (Lot 1), 248-470-21 (Lot 2) and 248-470-22 (Lot 3)______________

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF TRACY, COUNTY OF SAN JOAQUIN, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:

LOTS 1, 2 AND 3 AS SHOWN ON THAT CERTAIN MAP ENTITLED "TRACT 3028, SOUTH TRACY INDUSTRIAL PARK-UNIT NO. 2" FILED FOR RECORD ON MARCH 2, 2005 IN BOOK 39 OF MAPS AND PLATS AT PAGE 88, SAN JOAQUIN COUNTY RECORDS.

EXCEPTING THEREFROM ALL MINERALS AND MINERAL RIGHTS, INCLUDING OIL AND GAS

RIGHTS, TOGETHER WITH THE SOLE, EXCLUSIVE AND PERPETUAL RIGHT TO EXPLORE FOR,

REMOVE AND DISPOSE OF SAID MINERALS BUT WITHOUT ENTERING UPON OR USING THE

SURFACE OF SAID LAND, AS RESERVED IN THE DEED FROM STANDARD REALTY AND DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION, RECORDED NOVEMBER 30, 1989 AS DOCUMENT NO. 89111337, SAN JOAQUIN COUNTY RECORDS.

APPROVED AS TO FORM AND LEGALITY
________________________
CITY
ATTORNEY’S OFFICE

TRACY CIT

Y COUNCIL
RESOLU
TION 2023-_____
1) APPROVIN

G A QUITCLAIM DEED FOR THE CONVEYANCE OF A
TWENTY (20) FOOT WIDE TEMPORARY WATER LINE EASEMENT TO

WRIGHT FAMILY HOLDINGS, LLC, AND
2) AUTHORI

ZING THE CITY CLERK TO SIGN THE QUITCLAIM DEED
WHEREAS, on April 28, 1998, a grant of easement to the City by BA Properties, Inc. was recorded by the San Joaquin County Recorder’s Office by Instrument Number 98049059; and
WHEREAS, the grant of easement was for a twenty (20) foot wide temporary water line easement that currently spans east to west through the northerly portion of Lot 2 of the Tract 3028,
South Tracy Industrial Park - Unit No. 2 Parcel Map, which was previously owned by BA Properties, Inc.; and
WHEREA
S, the purpose of the temporary water line easement was to "serve the initial development of Glenbriar Estates Subdivision" to the east and to allow for all construction, maintenance, etc. of a temporary water line installation needed to serve the Glenbriar Estates Subdivision; and
WHEREAS, the grant of easement was for a twenty (20) foot wide temporary water line easement that currently spans east to west through the northerly portion of Lot 2 of the Tract 3028, South Tracy Industrial Park - Unit No. 2 Parcel Map, which was previously owned by BA Properties, Inc.; and
WHEREAS, on May
19, 1998, the City Council approved the Final Subdivision Map of Glenbriar Estates Unit 7, Tract 2870, pursuant to Resolution No. 98-154; and WHEREAS, a twenty (20) foot wide temporary water line easement on Lot 85, as shown on the Final Subdivision Map of Glenbriar Estates Unit 7, Tract 2870 was dedicated to the City by a Grant of Easement (Instrument Number 98049582) for the installation, repair, operation, and maintenance of a temporary water main connection from the Glenbriar Estates Subdivision to Garden Square Subdivision until a permanent water line was constructed elsewhere within the City’s right-of-way; and
WHEREAS, together, both the temporary water line easement associated with Instrument Number 98049582 and the temporary water line easement associated with Instrument
Number 98049059 were established to work in tandem for allowing the same temporary water line to serve the Glenbriar Estates Subdivision; and Resolution 2023-

Page 2 ends

WHEREAS, on December 19, 2000, the City Council approved the vacation of the twenty (20) foot wide temporary water line easement located on Lot 85 of Glenbriar Estates Unit 7,
Tract 2870 (Instrument Number 98049582), pursuant to Resolution No. 2000-506; and WHEREAS, the developer of the Glenbriar Estates Unit 7 Subdivision removed and relocated the water main connection within the said temporary water line easement, and ther
efore the easement was no longer needed; and
WHEREAS, on April 4, 2022, staff received a quitclaim deed request on for the r elease of a Grant of Easement recorded by the San Joaquin County Recorder’s Of fice on April 28, 1998, by Instrument Number 98049059, from Gowan Family, LLC; and WHEREAS, at time of quitclaim deed request, Gowan Family, LLC was the property owner of Lot 1, Lot 2, and Lot 3 of the Tract 3028, South Tracy Industrial Park - Unit N o. 2 Parcel Map; and
WHEREAS, on April 13, 2022, Lot 1, Lot 2, and Lot 3 of the Tract 3028, South Tracy Industrial
Park-Unit No. 2 Parcel Map was sold to Wright Family Holdings, LLC and was recorded
by the San Joaquin County Recorder’s Office by Document Number 2022-052303; and
WHEREAS, staff has confirmed that permanent water line facilities have been installed to serve the Glenbriar Estates Subdivision and the temporary water main connection within the temporary water line easements have been removed; and
WHEREAS, the
temporary water line easement associated with Instrument Number 98049059 is no longer needed; now, therefore, be it
RESOLVED: That the City Council of the City of Tracy hereby approves the Quitclaim Deed for
the conveyance of a twenty (20) foot wide temporary water line easement to Wright Family Holdings, LLC; and be it
FURTHER RESOLVED: The City Council authorizes the City Clerk to sign the Quitclaim Deed.
* * * * * *
* * * * * * * *
Resolution 2023-

Page 3 ends

The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on January 17, 2023, by the following vote:

AYES: COUNCI
L MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY D.

YOUNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
January 17, 2023
Agenda Item 1.G

RECOMME

NDATION
Staff recommends that the City Council 1) approve the Final Subdivision Map and the Subdivision Improvement Agreement between City and Bright Homes, Inc, for Tract 3804 Larkspur Estates Unit 4, and 2) authorize the City Clerk to file the Subdivision Improvement Agreement with the San Joaquin County Recorder.

EXECUTIVE SUMMARY
Approval of the Final Subdivision Map (FSM) and Subdivision Improvement Agreement (SIA) will facilitate recordation of the FSM, and construction of residential houses in the Larkspur Estates subdivision, which is located on the south side of De Bord Drive. This subdivision consists of thirteen (13) lots. Bright Homes, Inc. a California corporation (Subdivider) has signed the SIA for the construction of the subdivision’s improvements.

BACKGROUND AND LEGISLATIVE HISTORY
On October 11, 1995, the City approved a Vesting Tentative Subdivision Map (VTM) for a residential development known as Larkspur Estates, located on the west side of MacArthur Drive about a quarter mile north of Valpico Road. Larkspur Estates was planned to be a one hundred eighty (180) single-family residential project. Due to the lack of storm drain capacity in the area, the original developer had to construct a private temporary retention basin (TRB) within the project’s boundaries to store the storm water run-off. The original Larkspur VTM has since expired.

ANALYSIS
Subsequently, the Subdivider obtained the parcel containing said TRB which is located on the southside of De Bord Drive. Subdivider offered to construct the necessary perquisite off-site underground storm drain pipeline underneath a Union Pacific Railroad spur and construct a portion of the ultimate Detention Basin 2B to facilitate removal said TRB from service.

Subdivider submitted for a new VTM for the remaining thirteen (13) lots in the original Larkspur VTM. The new VTM was approved on September 1, 2020. Subdivider submitted a FSM to the City and this agenda item is to approve the filing of the FSM for Tract 3804, authorize the City to execute the SIA for the same tract, and to record the both items with the County Clerk. The SIA along with the bonds will guarantee that the Subdivider will construct the off-site underground storm drain pipeline and construct a portion of the ultimate Detention Basin 2B to facilitate removal said TRB from service which are required to serve the subdivision. The goal is to fill said TRB to create the thirteen (13) residential foundation pads. Frontage improvements and underground utility connections for the homes are already existing.

The FSM
of Tract 3804 Larkspur Estates Unit 4 was reviewed and has been found to be in substantial compliance with the approved VTM. The Engineering Division also reviewed and approved the Improvement Plans. All items are on file with the City Engineer and are available Agenda Item 1.G
January 17, 2023

Page 2 ends

for review upon request. The developer has one year to complete construction of the public improvements.

FISCAL IMPACT
The Subdivider has paid the applicable engineering review fees, which include the cost of processing the FSM, and SIA.

CEQA DETERMINATION
The project is exem pt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15332 because the project is characterized as in-fill development and (1) is consist
ent with the General Plan designation of Residential Low and all applicable General Plan policies, as well as consistent with the Low Density Residential (LDR) Zone and with all applicable zoning regulations, (2) occurs within City limits on a project site of no more than five acres substantially surrounded by urban uses, (3) has no value as habitat for endangered, rare or threatened species, (4) would not result in any significant effects relating to traffic, noise, air quality, or water quality, and (5) can be adequately served by all r equired utilities and public services. Therefore, no further environmental review is necessary.

STRATEGIC PLAN
This agenda item is cons istent w ith the Council approved Economic Development Strategy to ensure physical infrastructure necessary for development.

ACTION REQUESTED OF THE CITY COUNCIL
That the City Council of the City of Tracy, via resolution, approves the 1) Final Subdivision Map and Subdivision Improvement Agreement between City and Bright Homes, Inc for Tract 3804 Larkspur Estates Unit 4, and 2) authorizes the City Clerk to file the Agreement with the San Joaquin County Recorder.

Prepared by: Al Gali, Associate Engineer
Reviewed by: Koosun Kim, PE, Interim City Engineer
Sara
Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved
by: Michael Rogers, City Manager
ATTAC
HMENTS
Att
achment A – Location Map
Attachment B – Final Subdivision Map
Attachment C – Subdivision Improvement Agreement
Attachment A
TRACT 3804
Attachment B

Attachment C

date, continuity date, or retroactive date must be before the effective date of this Agreement, and Subdivider agrees to cause its design professionals to maintain continuous coverage through a period no less than three years after completion of the services required pursuant to this Agreement.

6.4. Automobile Liability (with coverage at least as broad as ISO form 00 01 07 97 for "any auto" including "hired autos" and "non-owned autos") coverage shall be maintained in an amount not less than $2,000,000 per accident for bodily injury and property damage.

6.4.1. If Subdivider has no employees, or does not own automobiles, then "hired autos" and "non-owned autos" coverage shall be maintained in an amount not less than $1,000,000 per accident for bodily injury and property damage.

6.5. Workers' Compensation coverage shall be maintained as required by the State of California.

6.6. Endorsements. Subdivider shall obtain endorsements to the commercial general liability and automobile policies with the following provisions:

6.6.1. The City (including its elected and appointed officials, officers, employees, agents, and volunteers) shall be named as an Additional Insured on Subdivider's Commercial General Liability policy utilizing endorsement form CG 20 10 ( or its equivalent) for ongoing operations and CG 20 37 ( or its equivalent) for products/completed operations.

6.6.2. For any claims related to this Agreement, Subdivider's coverage shall be primary insurance with respect to the City. Any insurance maintained by the City shall be excess of Subdivider's insurance and shall not contribute with it.

6.6.3. Subdivider shall require its contractors and subcontractors providing services required by this Agreement (e.g. general contractors, design professionals) to name it and the City as Additional Insureds.

6. 7. Notice of Cancellation. Subdivider shall notify the City of any cancellation of either the commercial general liability policy or automobile insurance policy before the expiration date. For the purpose of this notice requirement, any material change in the policy before the expiration shall be considered a cancellation. Subdivider shall immediately obtain a replacement policy.

6.8. Authorized Insurers. All insurance companies providing coverage to Subdivider shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California, with an AM Best rating of at least A-:VII.

6.9. Insurance Certificate. Subdivider shall provide evidence of compliance with the commercial general liability insurance and automobile insurance requirements listed above by providing a certificate of insurance and BRDE-57421\2697335.2 [FINAL] 5

APPROVED AS TO FORM AND LEGALITY
________________________
CIT
Y ATTORNEY’S OFFICE
TRAC

Y CITY COUNCIL
RES
OLUTION 2023-0000
1) APPRO

VING THE FINAL SUBDIVISION MAP AND SUBDIVISION

IMPROVEMENT AGREEMENT BETWEEN CITY AND BRIGHT HOMES,
INC, FOR TRACT 3804 LARKSPUR ESTATES UNIT 4, AND
2) AUTHO

RIZING THE CITY CLERK TO FILE THE SUBDIVISION

IMPROVEMENT AGREEMENT WITH THE SAN JOA QUIN COUNTY
RECORDER.

WHERE
AS, on October 11, 1995, the City approved the Concept, Preliminary and Final Development Plan, and the Vesting Tentative Subdivision Map for Larkspur Estates (Larkspur VTM), a single-family residential development with a total of one-hundred eighty (180) single family dwelling units; and
WHERE
AS, the original developer for the Larkspur VTM constructed a temporary retention basin to store the storm water runoff; and
WHERE
AS, the Subdivider submitted new Vesting Tentative Map; and WHERE
AS, on September 1, 2020, the new Vesting Tentative Map was approved; and WHERE
AS, the Subdivider submitted a Final Subdivision Map to subdivide the parcel into thirteen (13) residential lots and is further described as Tract 3804 Larkspur Estates Unit 4; and
WHERE
AS, the Subdivider will construct a portion of the ultimate Detention Basin 2B, construct a storm drain pipe underneath a Union Pacific Railroad spur and then fill the existing temporary retention basin; and
WHERE
AS, upon completion the Subdivider’s portion of the Detention Basin 2B, the City will accept the public improvements for maintenance and will accept all offers of dedication of public easements, if any; and
WHERE
AS, the Subdivider has executed the Subdivision Improvement Agreement and posted improvement security which will guarantee the construction of the public utilities improvements required to serve Tract 3804 Larkspur Estates Unit 4; and WHERE
AS, the Engineering Division reviewed and approved the Improvement Plans.

The Subdivision Improvement Agreement is approved for execution and recordation. Final Subdivision Map is approved for recordation. All items are on file with the City Engineer and are available for review upon request; and
Resolution 2023-

Page 2 ends

WHERE
AS, the Developer has paid the applicable engineering review fees which include the cost of processing the Final Subdivision Map, Improvement Plans, and Subdivision Improvement Agreement; and
WHERE
AS, the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15332 because the project is characterized as in-fill development and (1) is consistent with the General Plan designation of Residential Low and all applicable General Plan policies, as well as consistent with the Low Density Residential (LDR) Zone and with all applicable zoning regulations, (2) occurs within City limits on a project site of no more than five acres substantially surrounded by urban uses, (3) has no value as habitat for endangered, rare or threatened species, (4) would not result in any significant effects relating to traffic, noise, air quality, or water quality, and (5) can be adequately served by all required utilities and public services. Therefore, no further environmental review is necessary; now, therefore, be it
RESOL
VED: That the City Council of the City of Tracy hereby approves the Final Subdivision Map and Subdivision Improvement Agreement between City and Bright Homes, Inc., for Tract 3804 Larkspur Estates Unit 4; and be it FURTHE
R RESOLVED: That the City Council of the City of Tracy hereby authorizes the City Clerk to file the Agreement with the Office of the San Joaquin County Recorder. * * * * * * * * * * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES: CO
UNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY
D. YOUNG
Mayor of the City of Tracy, California
ATTEST
:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
January 17, 2023
Agenda Item 1.H

RECOMMENDATION
Staff recommends that the City Council adopt two resolutions: (1) A warding a construction contract to TNT Industrial Contractors, Inc. for the construction of the Ammonia Storage/Feed Systems (CIP 75162 - Well Improvements) in the amount of $1,086,684 at Park & Ride Well No. 6 and Ball Park Well No. 7; and (2) Approving a Professional Services Agreement with Carollo Engineers, Inc. to provide design support services during construction of the Ammonia Storage/Feed Systems (CIP 75162 - Well Improvements) for a term of seven (7) months and a total not to exceed amount of $137,651.

EXECUTIVE SUMMARY
This agenda item requests two actions from the City Council. One is for the award of a construction contract for the Ammonia Storage/Feed Systems Project (CIP 75162 – Well Improvements) and the other is for the approval of the Professional Services Agreement (PSA) for providing design support services during construction, for this project. The project involves the installation of a new Programmable Logic Controller (PLC) hardware and liquid ammonium sulfate storage and feed systems, minor upgrades to the existing sodium hypochlorite storage and feed systems, construction of new cast in place vaults for chemical injections, and various associated upgrades to provide a functional ammonia storage/feed system at each site location.

Award of the construction contract and PSA will expedite the completion of the project in a timely manner to allow the City to use two additional groundwater wells in conjunction with treated surface water during droughts.

BACKGROUND AND LEGISLATIVE HISTORY

1. Background
The City suppl
ies its residents with about 20,000 acre-feet per year of surface water from Byron Bethany Irrigation District (BBID) and Central Valley Project (CVP) via the Delta Mendota Canal (DMC) and from the Stanislaus River (via Woodward Reservoir and the South Stanislaus Irrigation District). The City augments these surface water supplies with water from nine groundwater wells but only five of these wells (about 600 acre-feet per year) can currently be used with surface water deliveries. The City has two wells that are equipped with chlorination facilities to disinfect the water prior to placing it into the distribution system, but the City cannot use these wells when the City delivers surface water (treated with ammonia to create chloramines for disinfection). Mixing chlorinated water with chloramines creates a chemical reaction that eliminates any residual chlorine content allowing bacteria and viruses to potentially grow in the distribution pipelines. Adding ammonia treatment to the well heads would allow the wells to be used during droughts to supplement or replace surface water and protect human health by maintaining a chlorine residual in the distribution system as required by the California Drinking Water Standards (Title 22).

2. Project
The Ammoni
a Storage/Feed Systems Project (CIP 75162 – Well Improvements) consists of the installation of liquid ammonium sulfate storage and feed systems and new PLC hardware, minor upgrades to the existing sodium hypochlorite storage and feed systems, construction of new cast in place vaults for chemical injections, new sample lines and analyzers, electrical work, and associated appurtenances to provide a functional ammonia storage/feed system at Park & Ride Well No. 6 and Ball Park Well No. 7.

3. Construction Contract & Professional Services Agreement The project i
mprovement plans, specifications and cost estimates (PSE) were prepared by Carollo Engineers and the project was advertised for construction bids on August 11, 2022. The PSE and the bid documents only comprised of a Base Bid, which included the scope of work discussed above in this staff report.

The bid documents required that the construction contract will be awarded on the basis of the lowest monetary Base Bid only. Additionally, the project was advertised for design support during construction on November 16, 2022 and only one proposal was received on December 5, 2022, from Carollo Engineers. As the engineer of record who originally designed the project, the City feels that Carollo Engineers is the most qualified to provide design support during construction.

ANALYSIS
A total of f
ive construction bids were received on September 26, 2022, as listed below:

Contractor Base Bid
TNT Industrial Contractors, Inc. $1,086,684
GSE Construction Company, Inc. $1,120,800
Syblon Reid $1,125,000
Pacific Infrastructure $1,287,000
Valentine Corporation $1,329,369
The Base Bi
d from TNT Industrial Contractors, Inc. is the lowest monetary bid. The bid analysis indicates that the lowest bid from TNT Industrial Contractors, Inc. is responsive, and the bidder is responsible.

FISCAL IMPACT
The Ammoni
a Storage/Feed Systems project is an approved Capital Improvement Program project in the Water Capital Improvements fund. (CIP 75162 – Well Improvements). Sufficient funds are available in the budget to cover the cost of the contract with TNT Industrial Contractors, Inc. and the Professional Services Agreement with Carollo Engineers, Inc.

Agenda Item 1.H
January 17, 2023

Page 2 ends

CEQA DETERMINATION
This agenda item
is exempt from CEQA requirements.

STRATEGIC PLAN
This agenda item
is consistent with the City’s Quality of Life Strategy and meets the goals to ensure physical infrastructure and systems necessary for the delivery of improved water quality.

ACTION REQUESTED OF THE CITY COUNCIL
Staff recomm
ends that the City Council adopt two resolutions: (1) Awarding a construction contract to TNT Industrial Contractors, Inc. for the construction of the Ammonia Storage/Feed Systems (CIP 75162 - Well Improvements) in the amount of $1,086,684 at Park & Ride Well No. 6 and Ball Park Well No. 7; and (2) Approving a Professional Services Agreement with Carollo Engineers, Inc. to provide design support services during construction of the Ammonia Storage/Feed Systems (CIP 75162 - Well Improvements) for a term of seven (7) months and a total not to exceed amount of $137,651.

Prepared by: Lem
ar Saffi, Associate Engineer
Reviewed by
: James Jackson, Director of Operations & Utilities
Sara Cowell, Director of Finance
Midori Lichtwardt, Assistant City Manager
Approved by: M
ichael Rogers, City Manager
Attachments:

A - Agreement for Public Improvements TNT Industrial Contractors, Inc.

B - Professional Services Agreement Carollo Engineers, Inc.

Agenda Item 1.H
January 17, 2023

Page 3 ends

Attachment A

Attachment B

APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL
RES
OLUTION 2023-_____
AWARDI

NG A CONSTRUCTION CONTRACT TO TNT INDUSTRIAL
CONTRACTORS, INC. FOR THE CONSTRUCTION OF THE AMMONIA
STORAGE/FEED SYSTEMS (CIP 75162 - WELL IMPROVEMENTS) IN THE AMOUNT OF $1,086,684 AT PARK & RIDE WELL NO. 6 AND BALL PARK WELL NO. 7
WHEREAS, the City supplies its residents with about 20,000 acre-feet per year of surface water from Byron Bethany Irrigation District (BBID) and Central Valley Project (CVP) via the Delta Mendota Canal (DMC) and from the Stanislaus River (via Woodward Reservoir and the South Stanislaus
Irrigation District); and
WHEREAS, the City augments these surface water suppl ies with water from nine groundwater wells but only five of these wells (ab out 600 acre-feet per year) can currently be used with surface water deliveries; and
WHEREAS, the City has two wells that are equipped with chlorination facilities to dis
infect the water prior to placing it into the distribution system, but the City cannot use these wells when the City delivers surface water; and
WHEREAS, mixing chlorinated water with chloramines creates a chemical reacti on that eliminates any residual chlorine content allowing bacteria and viruses to potentially grow in the distribution pipelines; and
WHEREAS, adding ammonia treatment to the well heads would allow the wells to be used during droughts to supplement or replace surface water and protect human health by mai
ntaining a chlorine residual in the distribution system as required by the California Drinking Water Standards (Title 22); and
WHEREAS, the Ammonia Storage/Feed Systems Project (CIP 75162 – Well Improvements) consists of the installation of liquid ammonium sulfate storage and feed systems and new PLC hardware, minor upgrades to the existing sodium hypochlorite storage and feed systems, construction of new cast in place vaults for chemical injections, new sample lines and analyzers, electrical work, and associated appurtenances to provide a functional ammoni a storage/feed system at Park & Ride Well No.6 and Ball Park Well No.7; and WHEREAS, a Notice Inviting Bids was advertised on August 11, 2022 and five proposals were received by the C ity in response to the noti ce; and WHEREAS, TNT Industrial Contractors, Inc., was the lowest responsive bid; and Resolution 2023-____

Page 2 ends

WHEREAS, the Ammonia Storage/Feed Systems project is an approved Capital Improvement Program project (CIP 75162 – Well Improvements) and there are sufficient funds in the budget to fund this construction contract; and now therefore be it RESO
LVED: That the City Council of the City of Tracy hereby authorizes a construction contract with TNT Industrial Contractors, Inc. for the construction of the Ammonia Storage/Feed Systems project (CIP 75162 – Well Improvements) in the amount of $1,086,684 at Park & Ride Well No. 6 and Ball Park Well No. 7. * * * * * * *
* * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on January 17, 2023, by the following vote:

AYES:

NOES
:

ABSENT:

ABSTENTION:

COUNCIL MEMBERS:

COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
May
or of the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California

APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL
RES
OLUTION 2023-_____
APPRO

VING A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO
ENGINEERS, INC. TO PROVIDE DESIGN SUPPORT SERVICES DURING CONSTRUCTION OF THE AMMONIA STORAGE/FEED SYSTEMS (CIP 75162 - WELL IMPROVEMENTS) FOR A TERM OF SEVEN (7) MONTHS AND A TOTAL NOT TO EXCEED AMOUNT OF $137,651
WHERE
AS, the City supplies its residents with about 20,000 acre-feet per year of surface water from Byron Bethany Irrigation District (BBID) and Central Valley Project (CVP) via the Delta Mendota Canal (DMC) and from the Stanislaus River (via Woodward Reservoir and the South Stanislaus
Irrigation District); and
WHEREAS, the City augments these surface water suppl ies with water from nine groundwater wells but only five of these wells (ab out 600 acre-feet per year) can currently be used with surface water deliveries; and
WHEREAS, the City has two wells that are equipped with chlorination facilities to dis
infect the water prior to placing it into the distribution system, but the City cannot use these wells when the City delivers surface water; and
WHEREAS, mixing chlorinated water with chloramines creates a chemical reacti on that eliminates any residual chlorine content allowing bacteria and viruses to potentially grow in the distribution pipelines; and
WHEREAS, adding ammonia treatment to the well heads would allow the wells to be used during droughts to supplement or replace surface water and protect human health by maintaining a chlorine residual in the distribution system as required by the California Drinking Water Standards (Title 22); and
WHEREAS, the Ammonia Storage/Feed Systems Project (CIP 75162 – W ell Improvements) consists of the installation of liquid ammonium sulfate storage and feed systems and new PLC hardware, minor upgrades to the existing sodium hypochlorite storage and feed systems, construction of new cast in place vaults for chemical injections, new sample lines and analyzers, electrical work, and associated appurtenances to provide a functional ammonia storage/feed system at Park & Ride Well No. 6 and Ball Park Well No. 7; and WHEREAS, this project involves extensive construction management, inspection, and day-to-day coordination with City staff to ensure smooth functioning of the construction project, and design support services are needed during construction; and WHEREAS, a Request for Proposals (RFP) was advertised for design support services during construction on November 16, 2022; and
Resolution 2023-____

Page 2 ends

WHERE
AS, Carollo Engineers, Inc. submitted a proposal to provide the design support services, and the City has determined that Carollo Engineers, Inc. possesses the skills, experience, and expertise to provide such services; and WHERE
AS, the Ammonia Storage/Feed Systems project is an approved Capital Improvement Program project (CIP 75162 – Well Improvements) and there are sufficient funds in the budget for the Professional Services Agreement with Carollo Engineers, Inc; and now therefore be it
RESO
LVED: That the City Council of the City of Tracy hereby approves a Professional Services Agreement with Carollo Engineers, Inc. to provide design support services during construction of the Ammonia Storage/Feed Systems (CIP 75162 - Well Improvements) for a term of seven (7) months and a total not to exceed amount of $137,651.
* * * * * * *
* * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on January 17, 2023
, by the following vote:

AYES: COUNCILMEMBERS:

N
OES
: COUNCIL MEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTENTION: COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California
January 17, 2023
Agenda Item 1.I

RECOMME

NDATION
Staff recom
mends that the City Council adopt a resolution (1) accepting improvements for Kagehiro Phase 2, Tract 3882, constructed by Taylor Morrison of California, LLC, a California Limited Liability Company, and assume responsibility for the future maintenance and repair, and (2) authorizing the City Engineer to release performance and payment, and monumentation bonds, and (3) authorizing the City Clerk to file the Notice of Completion with the San Joaquin County Recorder’s Office.

EXECUT

IVE SUMMARY
Taylor
Morrison of California, LLC, a California Limited Liability Company (Subdivider), has completed subdivision improvements for Kagehiro Phase 2, Tract 3882, containing 62 single family dwelling lots in accordance with the Subdivision Improvement Agreement, project plans, and specifications. Staff recommends City Council accept the improvements as completed to enable the City to file Notice of Completion and release the Subdivider’s bond.

BACK

GROUND AND LEGISLATIVE HISTORY
On June 4, 2019,
by Resolution No. 2019-113, City Council approved the Subdivision Improvement Agreement (Agreement) for Kagehiro Phase 2, Tract 3882, a subdivision of 62 single family residential lots. This subdivision is generally located east of Corral Hollow Road and south of Kagehiro Drive. The subdivision is designated in the General Plan as Low Density Residential (LDR).

VVH
Consulting Engineers prepared the improvement plans entitled “Improvement Plans for Kagehiro Phase 2, Tract 3882.” The improvement plans were approved by the City Engineer, and bonds were provided by Subdivider to assure completion of public improvements. The estimated cost of public improvements are as follows:

Cost Br
eakdown:

Roadway Improvements $ 770,947
Water $ 160,145
Storm Drainage $ 142,233
Sanitary Sewer $ 139,043
Street Lights $ 68,640
Total $
1,281,008
Subdiv
ider has completed all work required to be done in accordance with the Agreement and has requested acceptance of the public improvements. The City Engineer has inspected the completed work and confirmed that the improvements conform to the Agreement and City specifications and plans. Notice of Completion should now be filed by the City Clerk, to be recorded at San Joaquin County Recorder’s Office. Subsequently, performance and materials and labor bonds may be released per Tracy Municipal Code 12.36.080. The project carries a one-year warranty bond for all public improvements.

Agenda Item 1.I
January 17, 2023

Page 2 ends

Subdivider has also furnished a monumentation bond, as required by the Agreement, to assure survey monumentation as required by the Final Map and full payment to the surveyor of record for installation of monuments. City Engineer has determined the required monumentation has been installed and is in receipt of a letter from the surveyor of record confirming full payment has been made. Therefore, the monumentation bond may be released.

A total of 144,184 square feet (3.31 acres) was dedicated as public right-of-way on the Final Map for Kagehiro Phase 2, Tract 3882 and accepted by the City Clerk subject to satisfactory completion of improvements thereon. Land value of dedicated public right-of-wa y is estimated at $331,000. Filing of Notice of Completion by City Clerk will finalize acceptance of public right- of-way per Tracy Municipal Code 12.36.110.

FISCAL IMPACT
All improvements were completed by the Developer in accordance with the Offsite Improvement Agreements and there is no fiscal impac t associated with this action.

COORDINATION
Project construction activities were coordinated with City of Tracy Public Works and U tilities Department.

STRATEGIC PLAN
This agenda item is consistent wi th the Council-approved Economic Development Strategy to ensure physical infrastructure necessary for development.

ACTION REQUESTED OF THE CITY COUNCIL
That City Council, by resolution, (1) City Council a c cept the public improvements as complete in accordance with the Subdivision Improvement Agreement for Kagehiro Phase 2, Tract 3882, and assume responsibility for their fut ure maintenance and repair; and (2) authorize the City Engineer to release the performance, payment, and monumentation bonds; and (3) authorize the City Clerk to fi le N otice of Completion with the San Joaquin County Recorder’s office.

Prepared by: Paul Verma, PE, Senior Civil Engineer
Reviewed by: Koosun Kim, PE, Interim City Engineer
Sara
Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approv
ed by: Michael Rogers, City Manager

APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL
RESO
LUTION 2023-_____
(1) ACCEPTI
NG IMPROVEMENTS FOR KAGEHIRO PHASE 2, TRACT 3882

AND ASSUMING RESPONSIBILITY FOR THE FUTURE MAINTENANCE AND REPAIR; AND
(2) AUTHORIZ

ING THE CITY ENGINEER TO RELEASE PERFORMANCE ,
PAYMENT, AND MONUMENTATION BONDS; AND
(3) AUTHORIZ

ING THE CITY CLERK TO FILE NOTICE OF COMPLETION WITH
THE SAN JOAQUIN COUNTY RECORDER’S OFFICE
WHEREAS, on J
une 4, 2019, City Council approved a Subdivision Improvement Agreement (Agreement) by Resolution No. 2019-113 with Taylor Morrison of California, a California Limited Liability Company (Developer) for construction of public improvements within Kagehiro Phase 2, Tract 3882 a 62-lot residential development; and WHEREAS, the C
ity Engineer has inspected the completed work and recommends acceptance of all the improvements completed in accordance with the Agreement; and

WHEREAS, D
eveloper furnished performance, payment, and warranty bonds assuring completion of the work. The estimated cost of the improvements is as follows:

Roadway Im
provements $ 770,947
Water $ 160,145
Storm Drainage $ 142,233
Sanitary Sewer $ 139,043
Street Lights $ 68,640
Dedicated Land Value $ 331,000
Total $1,612,008; and
WHEREAS, 144,184 square feet (3.31 acres) was dedicated as public right-of-way on the Final Map for Kagehiro Phase 2, Tract 3882 and accepted by the City Clerk subject to the satisfactory completion of improvements; now, therefore, be it RESOLVED: That City Council hereby accepts the improvements for Kagehiro Phase 2, Tr
act 3882 and assumes responsibility for their future maintenance and repair; and be it FURTHER RESOLVED: That the City Council authorizes the City Engineer to release the performance, payment, and monumentation bonds; and be it FURTHER RESOLVED: That City Council authorizes the City Clerk to file Notice of Completi
on with San Joaquin County Recorder’s Office.

Resolution 2023-____

Page 2 ends

* * * * * * *
* * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on 17th day of January 2023, by the following vote:

AYES:

NOES
:

ABSENT:

ABSTENTION:

COUNCIL MEMBERS:

COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California
January 17, 2023
Agenda Item 1.J

RECOMMEND
ATION
Staff recommends that the City Council adopt a resolution approving (1) a Public Right- of-Way Dedication of Fee Interest for existing Paradise Road; (2) a grant of a Public Utility Easement adjacent to Paradise Road, and (3) authorizing the City Clerk to file the Dedication and Easement documents with the San Joaquin County Recorder.

EXECUTIVE SUMMARY
This item involves the dedication of r ight-of-way for public street purposes for the portion of exi
sting Paradise Road that crosses the City’s Animal Shelter property located at the southwest corner of Paradise Road and Grant Line Road (Assessor’s Par cel Number 250-030-02) where no dedicated right-of-way for the existing public street currently exists. The dedications are needed at this time to complete the right-of-way and easements typically associated with a street.

ANALYSIS
Sometime in 2013, City of Tracy Capital Improvement Project (CIP) 73128 and CIP 75046 – Northeast Industrial Phase 1 Grant Line Road Widening and Improvements extended Paradise Road across and over a parcel (APN 250-030-02) to intersect with East Grant Line Road. At that time, the City was not able to complete the right-of-way dedication and public utility easement.

Sometime in 2014, the City of Tracy entered into a construction agreement with D.G. Granade, Inc. for CIP 71064 - Animal Shelter. Prior to the execution of the construction agreement the City was able to acquire the entire parcel.

The City can now complete the dedication of the public right-of-way for the portion of Paradise Road that crosses the Animal Shelter
property to complete the dedications and easements as
typical for streets. A 10’ wide Public Utility Easement behind the new right-of-way will also be dedicated.

FISCAL IMPACT
There is be no fiscal impact associated with the preparation, processing and recordation of the Public Right-of -Way Dedication and grant of Public Utility Easement.

CEQA DETERMINATION
Environmental impacts and mitigations of the construction of City CIP 71064 Animal Shelter, and City CIP 73128 and 75046 Paradise Road to Grant Line Road were studied and determined by their respective environmental document. Therefore, no further environmental review is necessary.

STRATEGIC PLAN
The Public Right-of-Way Dedication and grant of Public Utility Easement are routine operational items and are not related to the City Council's Strategic Plan.

ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council adopt a resolution approving (1) a Public Right-of-Way Dedication of Fee Interest; (2) a grant of Public Utility Easement, and (3) authorizing the City Clerk to file the Dedication and Easement documents with the Office of the San Joaquin County Recorder.

ATTACHMENTS
Attachment A – Location Map
Attachment B – Right-of-Way Dedication Document
Attachment C – Public Utility Easement Document
Agenda Item 1.J
January 17, 2023

Page 2 ends

Recording Fee: Exempt
Space above this line for Recorder’s
use (Government Code Section 6103 and 27383) APN:

Documentary Transfer Tax: Exempt
(Revenue and Taxation Code
Section 11922)

PUBLIC RIGHT-OF-WAY DEDICATION OF FEE

INTEREST
For A Valuable Consideration, receipt of which is hereby acknowledged, the CITY OF TRACY, a municipal corporation represents that, as the owner of the herein-described real property, Grantor hereby grants a fee interest to the CITY OF TRACY, a municipal corporation, the hereinafter described real property for the following public purpose:

PUBLIC RIGHT-OF-WAY FOR PUBLIC STREET PURPOSES
The real property referred to above is situated in the City of Tracy, County of San Joaquin, State of California and is more particularly described as follows:

SEE ATTACHED:

EXHIBIT A FOR LEGAL DESCRIPTION

EXHIBIT B FOR PLAT
Signed this day of , 20
Corporation/Business Name:

Grantor Signatures:

Signature
_______________________________________________________ Nancy D. Young Mayor
Recording Requested by:

City of Tracy
Return to:

Adrianne Richardson, City Clerk
333 Civic Center Plaza
Tracy, CA 95376
Attachment B

(Notary Acknowledgment Required for Each signatory)

CERTIFICATION
This is to certify that the interest in real pr operty offered herein to the City of Tracy is hereby accepted pursuant to the authority conferred by Tracy City Council Resolution No. 1670, dated August 6, 1968, and the grantee consents to the recordation thereof.

DATED:

By: Adrianne Richardson, City Clerk
City of Tracy

EXHIBIT A

LEGAL DESCRIPTION

EXHIBIT B
PLAT

Recording Fee: Exempt Space above this line for Recorder’s use (Government Code Section 6103 and 27383) APN: 250-030-02 (portion) Documentary Transfer Tax: Exempt
(Revenue and Taxation Code Section 11922)

PUBLIC UTILITY EASEMENT
For A Valuable Consideration, receipt of which is hereby acknowledged, the CITY OF TRACY, a municipal corporation, represents that, as the owner of the herein-described real property, Grantor hereby grants to the Public a non-exclusive public utility easement on the hereinafter described real property for the following public purpose:

Installation and maintenance of any and all public utility facilities including but not limited to poles, wires and conduits for electrical, telephone, communication, television, gas, storm, sanitary, and water services, and any and all appurtenances pertaining thereto that shall be used subject to the approval of the City Engineer The real property referred to above is situated in the City of Tracy, County of San Joaquin, State of California and is more particularly described as follows:

SEE ATTACHED:

EXHIBIT A FOR LEGAL DESCRIPTION

EXHIBIT B FOR PLAT
Recording Requested by:

City of Tracy
Return to:

Adrianne Richardson, City Clerk
333 Civic Center Plaza
Tracy, CA 95376
Attachment C

SIGNATURE PAGE
Signed this day of , 20
Corporation/Business Name:

Grantor Signatures:

Signature
_______________________________________________________ Nancy D. Young, Mayor

(Notary Acknowledgment Required for Each signatory)

CERTIFICATION
This is to certify that the interest in real property offered herein to the City of Tracy is hereby accepted pursuant to the authority conferred by Tracy City Council Resolution No. _____________, dated _____________, ____, and t he grantee consents to the recordation thereof.

DATED:

By:_________________________________
City of Tracy

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of
)
) ss.
)
On before me, , Notary Public ,
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity, and that by his/her/their signature(s) on the instrument the person(s), or the entity(ies) upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature:

Signature of Notary Public

Place Notary Seal Above OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

Description of Attached Document
Title or Type of Document: Document Date: March 24, 2020 Number of Pages: Signer(s) Other Than Named Above:

Capacity(ies) claimed by Signer(s)
Signer’s Name:
 Corporate Officer – Title(s):
 Partner –  Limited  General
 Individual  Attorney in Fact
 Trustee  Guardian or Conservator
 Other:

Signer Is Representing:

Signer’s Name:
 Corporate Officer – Title(s):
 Partner –  Limited  General
 Individual  Attorney in Fact
 Trustee  Guardian or Conservator
 Other:

Signer Is Representing:

APPROVED AS TO FORM AND LEGALITY
________________________
CITY A
TTORNEY’S OFFICE

TRACY CITY

COUNCIL
RESOL
UTION 2023-_____

APPROVI
NG (1) PUBLIC RIGHT -OF-WAY DEDICATION OF FEE INTEREST
FOR EXISTING PARADISE ROAD; (2) THE GRANT OF PUBLIC UTILITY EASEMENT ADJACENT TO PARADISE ROAD, AND (3) AUTHORIZING THE

CITY CLERK TO FILE THE DEDICATION AND EASEMENT DOCUMENTS WITH THE SAN JOAQUIN COUNTY RECORDER.

WHEREAS, the portion of existing Paradise Road that crosses the easterly portion of the C
ity Animal Shelter property at the intersection of Paradise Road and Grant Line Road (APN 250-030-02) was constructed as a City Capital Improvement Project (CIP) 73128 and 75046 project separately from the remainder of the road southerly of the Animal Shelter property; and WHEREAS, it is now necessary for the City to d edicate the public right-of-way for the portion of existing Paradise Road that crosses the Animal Shelter property in order to; and WHEREAS, dedicate
a 10-feet wide Public Utility Easement for installation, maintenance and repair of public
utility facilities is to be granted by the City adjacent to the right-of-way ; now, therefore, be it
RESOLVED: That the City Council of the City of Tracy hereby approves (1) a Public Right-of-Way Dedication of Fee Inter est; (2) a grant of Public Utility Easement, and (3) authorizes the City Clerk to file the Dedication and Easement documents with the Office of the San Joaquin County Recorder.
* * * * * * * * *
* * * * *
Resolution 2023-_____

Page 2 ends

The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023 by the following vote:

AYES: COU
NCIL MEMBERS :

NOES: CO
UNCIL MEMBERS :

ABSENT: CO
UNCIL MEMBERS :

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY
D. YOUNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
January 17, 2023
Agenda Item 1.K
RECOMM

ENDATION
Staf
f recommends that City Council 1) approve the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4112 – Tracy Hills Villages 10A and 10B, and 2) authorize the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder.

EXECUT

IVE SUMMARY
Staff
requests that the City Council approve the Final Subdivision Map for Tract 4112 - Tracy Hills Villages 10A and 10B, for subdivision into 88 single-family residential lots and other parcels. Approval of the Final Subdivision Map will facilitate the recordation of the Final Subdivision Map, the construction of in-tract improvements, and the issuance of the building permits to construct the residential houses. Lennar Homes of California, LLC, a California limited liability company (Developer), has signed the Subdivision Improvement Agreement (SIA) and posted the required security to guarantee completion of the improvements required as a condition of approval of the Final Subdivision Map.

ANALYSI
S
On No
vember 10, 2020, the City Council adopted the Tracy Hills Specific Plan Amendment for the Tracy Hills Phase 1B/1C and approved various related land use entitlements, including that certain Small-Lot Vesting Tentative Subdivision Map for Tracy Hills Phase 1B, pursuant to Resolution No. 2020-188 (VTSM). The VTSM includes 432 single-family residential lots, park parcels, HOA recreation area parcel, dual-use retention basin parcel, and numerous other parcels to be owned and maintained by Homeowners Association, Developer or City, on approximately 309.9 acres located in the Tracy Hills Specific Plan Area, west of Tracy Hills Phase 1A in the vicinity of Tracy Hills Drive. Attachment A shows the overall Tracy Hills Phase 1B project area and the location of the subject Final Subdivision Map for Tract 4112 - Tracy Hills Villages 10A and 10B.

The Devel
oper is requesting approval of the Final Subdivision Map for Tract 4112 - Tracy Hills Villages 10A and 10B to create 88 single-family residential lots and other associated parcels located on approximately 15.8 acres within the boundaries of and in conformance with the VTSM. The Final Subdivision Map for Tract 4112 - Tracy Hills Village 10A and 10B (Attachment B) has been prepared on behalf of the Developer and reviewed by the Engineering Division.

The Condit
ions of Approval for the VTSM require the Developer to design and construct certain on-site improvements connected with the approval of the Final Subdivision Map pursuant to the Subdivision Map Act, the Subdivision Ordinance, and applicable City Standards. Improvement plans, landscape plans and cost estimates required for public streets and utilities have been prepared on behalf of the Developer and approved by the City Engineer. Since the required improvements will not be completed prior to the recordation of the Final Subdivision Map, the Developer has requested to execute the SIA to guarantee the completion of the improvements as authorized by Government Code Section 66462.

Agenda Item 1.K
January 17, 2023

Page 2 ends

The SIA (Attachment C) addresses construction of the public streets, utilities, landscaping and other in-tract improvements associated with the 88 single-family residential lots and other facilities that will be constructed by the Developer as part of Tract 4112 - Tracy Hills Villages 10A and 10B.

The Developer has executed the SIA and posted the required security to guarantee the completion of the improvements.

The Final Subdivision Map has been reviewed as to i ts substantial compliance with t he approved Vesting Tentative Subdivision Map. The SIA and Final Subdivision Map are attached, and the Improvement Plans are on file with the City Engineer and are available for review upon request.

Upon completion of all improvements, the City will accept the public improvements for maintenance and will accept all offers of dedication of public right-of-way and other public parcels at that time. The Developer will pay for the cost of engineering inspection and processing of the Agreement.

FISCAL IMPACT
There is no fiscal impact associated with this action. The Developer has paid the applicable engineering review fees, which include the cost of review of the Improvement Plans and Final Map and processing the Agreement.

STRATEGIC PLAN
This agenda item is consistent with the Council approved Economic Development Strategy to ensure physical infrastructure necessary for development.

ACTION REQUESTED OF THE CITY COUNCIL
That City Council, by resolution, 1) approves the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4112 - Tracy Hills Villages 10A and 10B, and 2) authorizes the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder.

ACHMENTS
Att
achment A – Location Map
Attachment B – Final Subdivision Map
Attachment C – Subdivision Improvement Agreement

Attachment C

APPROVED AS TO FORM AND LEGALITY

________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL

RESOLUTION 2023-0000

1) APPROVING THE FINAL SUBDIVISION MAP AND SUBDIV ISION

IMPROVEMENT AGREEMENT BETWEEN CITY AND LENNAR HOMES OF
CALIFORNIA, LLC FOR TRACT 4112 - TRACY HILLS VILLAGES 10A AND 10B, AND

2) AUTHORIZING THE CITY CLERK TO FILE THE SUBDIVISION

IMPROVEMENT AGREEMENT WITH THE OFFICE OF THE SAN JOAQUIN COUNTY RECORDER.

WHEREAS, a Small-Lot Vesting Tentative Subdivision Map for Tracy Hills Phase 1B (VTSM) consisting of 432 single-family residential lots, park parcels, HOA recreation area parcel, dual-use retention basin parcel, and numerous other parcels to be owned and maintained by Homeowners Association, Developer or City, on approximately 309.9 acres located in the Tracy Hills Specific Plan Area, west of Tracy Hills Phase 1A in the vicinity of Tracy Hills Drive, was approved by the Tracy City Council on November 10, 2020, pursuant to Resolution No. 2020-188; and

WHEREAS, the Final Subdivision Map for Tract 4112 - Tracy Hills Villages 10A and 10B consists of 88 single-family residential lots and other associated parcels located on approximately 15.8 acres within the boundaries of and in conformance with the VTSM; and

WHEREAS, the Conditions of Approval for the VTSM require the Developer to design and construct certain on-site improvements connected with the approval of the Final Subdivision Map pursuant to the Subdivision Map Act, the Subdivision Ordinance, and applicable City Standards; and

WHEREAS, the Improvement Plans, Landscape Plans, Specifications, and Cost Estimates for the required public street, utility and landscape improvements have been prepared on behalf of the Developer and approved by the City Engineer and are incorporated into the subject Subdivision Improvement Agreement for Tract 4112 - Tracy Hills Villages 10A and 10B (SIA) by reference; and

WHEREAS, the SIA addresses construction of the public streets, utilities, landscaping and other in-tract improvements associated with the 88 single-family residential lots and other facilities that will be constructed by the Developer as part of the Tract 4112 - Tracy Hills Villages 10A and 10B development; and

WHEREAS, the Developer has executed the SIA and has posted the required securities to guarantee completion of the improvements; and

Resolution 2023-

Page 2 ends

WHEREAS, upon completion of all improvements, the City will accept the improvements and will accept all offers of dedication of public right-of-way and other public parcels; and WHEREAS, the Developer will pay for the cost of engineering inspection and processing the agreement; now, therefore, be it
RESOL
VED: The City Council of the City of Tracy hereby 1) approves the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4112 - Tracy Hills Villages 10A and 10B, and 2) authorizes the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder.
* * * * * * * * * * * * * *
The foregoing Resolution 2023-______ was passed and adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES: COUNCIL MEMBER S:

NOES: CO
UNCIL MEMBER S:

ABSENT:

COUNCIL MEMBER S:

ABSTENTION: COUNCIL MEMBERS:
______________________________

NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST
:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council
of the City of Tracy, California
January 17, 2023
Agenda Item 1.L

RECOMME

NDATION
Staff
recommends that City Council 1) approve the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4114 – Tracy Hills Village 11B, and 2) authorize the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder.

EXECUTI

VE SUMMARY
Staff
requests that the City Council approve the Final Subdivision Map for Tract 4114 - Tracy Hills Village 11B, for subdivision into 104 single-family residential lots and other parcels.

Approval of the Final Subdivision Map will facilitate the recordation of the Final Subdivision Map, the construction of in-tract improvements, and the issuance of the building permits to construct the residential houses. Lennar Homes of California, LLC, a California limited liability company (Developer), has signed the Subdivision Improvement Agreement (SIA) and posted the required security to guarantee completion of the improvements required as a condition of approval of the Final Subdivision Map.

ANALYSIS

On Nov
ember 10, 2020, the City Council adopted the Tracy Hills Specific Plan Amendment for the Tracy Hills Phase 1B/1C and approved various related land use entitlements, including that certain Small-Lot Vesting Tentative Subdivision Map for Tracy Hills Phase 1B, pursuant to Resolution No. 2020-188 (VTSM). The VTSM includes 432 single-family residential lots, park parcels, HOA recreation area parcel, dual-use retention basin parcel, and numerous other parcels to be owned and maintained by Homeowners Association, Developer or City, on approximately 309.9 acres located in the Tracy Hills Specific Plan Area, west of Tracy Hills Phase 1A in the vicinity of Tracy Hills Drive. Attachment A shows the overall Tracy Hills Phase 1B project area and the location of the subject Final Subdivision Map for Tract 4114 - Tracy Hills Village 11B.

The Developer i
s requesting approval of the Final Subdivision Map for Tract 4114 - Tracy Hills Village 11B to create 104 single-family residential lots and other associated parcels located on approximately 24.9 acres within the boundaries of and in conformance with the VTSM. The Final Subdivision Map for Tract 4114 - Tracy Hills Village 11B (Attachment B) has been prepared on behalf of the Developer and reviewed by the Engineering Division.

The Conditi
ons of Approval for the VTSM require the Developer to design and construct certain on-site improvements connected with the approval of the Final Subdivision Map pursuant to the Subdivision Map Act, the Subdivision Ordinance, and applicable City Standards. Improvement plans, landscape plans and cost estimates required for public streets and utilities have been prepared on behalf of the Developer and approved by the City Engineer. Since the required improvements will not be completed prior to the recordation of the Final Subdivision Map, the Developer has requested to execute the SIA to guarantee the completion of the improvements as authorized by Government Code Section 66462.

Agenda Item 1.L
January 17, 2023

Page 2 ends

The SI
A (Attachment C) addresses construction of the public streets, utilities, landscaping, and other in-tract improvements associated with the 104 single-family residential lots and other facilities that will be constructed by the Developer as part of Tract 4114 - Tracy Hills Village 11B.

The Developer has
executed the SIA and posted the required security to guarantee the completion of the improvements.

The Final S
ubdivision Map has been reviewed as to its substantial compliance with the approved Vesting Tentative Subdivision Map. The SIA and Final Subdivision Map are attached, and the Improvement Plans are on file with the City Engineer and are available for review upon request.

Upon compl
etion of all improvements, the City will accept the public improvements for maintenance and will accept all offers of dedication of public right-of-way and other public parcels at that time. The Developer will pay for the cost of engineering inspection and processing of the Agreement.

FISCAL
IMPACT
There will be
no fiscal impact associated with this action. The Developer has paid the applicable engineering review fees, which include the cost of review of the Improvement Plans and Final Map and processing the Agreement.

STRATEG

IC PLAN
This agenda it
em is consistent with the Council approved Economic Development Strategy to ensure physical infrastructure necessary for development.

ACTIO

N REQUESTED OF THE CITY COUNCIL
That Cit
y Council, by resolution, 1) approves the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4114 - Tracy Hills Village 11B, and 2) authorizes the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder.

CHMENTS
Attac
hment A – Location Map
Attachment B – Final Subdivision Map
Attachment C – Subdivision Improvement Agreement

Attachment C

APPROVED AS TO FORM AND LEGALITY
________________________
CIT
Y ATTORNEY’S OFFICE
TRA

CY CITY COUNCIL
RES
OLUTION 2023-0000
1) APPRO

VING THE FINAL SUBDIVISION MAP AND SUBDIV ISION

IMPROVEMENT AGREEMENT BETWEEN CITY AND LENNAR HOMES OF
CALIFORNIA, LLC FOR TRACT 4114 - TRACY HILLS VILLAGE 11B, AND 2) AUT

HORIZING THE CITY CLERK TO FILE THE SUBDIVISION

IMPROVEMENT AGREEMENT WITH THE OFFICE OF THE SAN JOAQUIN

COUNTY RECORDER
WHERE
AS, a Small-Lot Vesting Tentative Subdivision Map for Tracy Hills Phase 1B (VTSM) consisting of 432 single-family residential lots, park parcels, HOA recreation area parcel, dual-use retention basin parcel, and numerous other parcels to be owned and maintained by Homeowners Association, Developer or City, on approximately 309.9 acres located in the Tracy Hills Specific Plan Area, west of Tracy Hills Phase 1A in the vicinity of Tracy Hills Drive, was approved by the Tracy City Council on November 10, 2020, pursuant to Resolution No. 2020-188; and
WHERE
AS, the Final Subdivision Map for Tract 4114 - Tracy Hills Village 11B consists of 104 single-family residential lots and other associated parcels located on approximately 24.9 acres within the boundaries of and in conformance with the VTSM; and WHERE
AS, the Conditions of Approval for the VTSM require the Developer to design and construct certain on-site improvements connected with the approval of the Final Subdivision Map pursuant to the Subdivision Map Act, the Subdivision Ordinance, and applicable City Standards; and
WHERE
AS, the Improvement Plans, Landscape Plans, Specifications, and Cost Estimates for the required public street, utility and landscape improvements have been prepared on behalf of the Developer and approved by the City Engineer and are incorporated into the subject Subdivision Improvement Agreement for Tract 4114 - Tracy Hills Village 11B (SIA) by reference; and
WHERE
AS, the SIA addresses construction of the public streets, utilities, landscaping and other in-tract improvements associated with the 104 single-family residential lots and other facilities that will be constructed by the Developer as part of the Tract 4114 - Tracy Hills Village 11B development; and
WHERE
AS, the Developer has executed the SIA and has posted the required securities to guarantee completion of the improvements; and
Resol
ution 2023-

Page 2 ends

WHEREAS, upon completion of all improvements, the City will accept the improvements and will accept all offers of dedication of public right-of-way and other public parcels; and WHERE
AS, the Developer will pay for the cost of engineering inspection and processing the agreement; now, therefore, be it
RESOL
VED: The City Council of the City of Tracy hereby 1) approves the Final Subdivision Map and Subdivision Improvement Agreement between City and Lennar Homes of California, LLC for Tract 4114 - Tracy Hills Village 11B, and 2) authorizes the City Clerk to file the Subdivision Improvement Agreement with the Office of the San Joaquin County Recorder. * * *
* * * * * * * * * * *
The for
egoing Resolution 2023-_____ was passed and adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: CO
UNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
______________________________

NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST
:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council
of the City of Tracy, California
January 17, 2023
Agenda Item 1.M

RECOMMENDATION
Staff
recommends that the City Council approve the Interstate 580/Patterson Pass Road/International Parkway Interchange Improvement project as the City of Tracy regional transportation project for congressional appropriation requests during San Joaquin Council of Governments’ One Voice trip to Washington D.C.

EXECUTIVE SUMMARY
City
Council’s approval of the listed project will allow the transportation improvement project to be eligible for inclusion in the 2023 San Joaquin Council of Governments’ (SJCOG) One Voice trip to Washington D.C. legislative agenda and congressional funding appropriation requests.

BACKGROUND AND LEGISLATIVE HISTORY
Every
year the City of Tracy submits a list of projects to SJCOG for consideration in their legislative agenda and congressional appropriation requests during the One Voice trip to Washington D.C. The One Voice trip includes representatives of San Joaquin County, SJCOG, and city elected officials. This year each city was asked to submit a project of regional significance.

ANALYSIS
Nominated
regional projects must meet the following criteria:
• Project
s should be regional in nature, meaning their impact extends beyond the immediate location of the project to other jurisdictions within the region. • Project readiness should be key to selection, meaning any request should be able to utilize funding, or whatever authority is granted, within two years. • Projects should be at or near completion of environmental clearance. • A project must be eligible to receive federal funding at the time of request. • Demonstrate community support.

Staff
has reviewed the existing needs of various transportation projects and is recommending the Interstate 580/Patterson Pass Road/International Parkway Interchange Improvement project (Project) for the 2023 One Voice trip. This Project has been found to meet all the criteria set by SJCOG.

Project Description
The I-580 Inter
change Improvements would add new travel lanes southbound along International Parkway (north side of the freeway) and northbound along Patterson Pass Road (south side of the freeway) approaching the ramp termini. The project would widen the westbound and eastbound diagonal on- and off-ramps. It would also retime the signals at the ramp termini to maximize throughput during peak hours and accommodate bicyclists and pedestrians. The mouths of ramp entrances would be widened to accommodate turning Agenda Item 1.M
January 17, 2023

Page 2 ends

movements from either direction. Additional improvements would include the interconnection between ramp meters and local roads located within 1,000 feet of the ramp termini signals.

The project
also accommodates non-motorized travel. The design has Class II bike lanes and sidewal
ks on the interchange approaches.

The Pr
oject will support efforts to mitigate climate change impacts, reduce vehicle and diesel emissi
ons, support fiscally responsibl e land use and transportation efficient design, support domest
ic manufacturing, increase active transportation opportunities in t he region, and enhance mobil
ity and jobs access for a Historically Disadva ntaged Community and neighboring Areas of Persist
ent Poverty.

The Pro
ject will improve climate change adaptabil ity consistent with Executive Order (EO) 14008 and provi
de transportation equity to remove barriers consisten t with EO 13985. The Proj
ect will increase access to growing f ulfillment and distribution centers, improve freight operati
ons along a federal Primary Freight Network ( PFN) Route, enhance safe ty, and benefit the regi
onal and national economy.

Proj
ect Environmental Benefits
The environ
mental and traffic analysis shows improvements to air quality, w hich i s an important objecti
ve within San Joaquin County. The project is intended t o improve operations and traffic flow
, which will reduce greenhouse gas emissions of which the benefit is approximately $4.9 million each year. San Joaquin County received an F grade in the American Lung Association’s new 2022 State of the Air Report. The report also indicates t hat 13,971 kids and 52,942 adults in San Joaquin County are at risk of developi ng asthma. A s such, implementing the proposed proj
ect wi ll i mprove air quality and significantly affect public health in the long run.

Th
e Project application was submitted to SJCOG in December 2022 for inclusion in the legislative agenda for the One Voice trip to Washington D.C. and congressional funding consideration. Staff seeks C
ouncil’s approval to continue this process with SJCOG.

FISCAL IMPACT
The 580/Patterson Pass Road/International Par kway Interchange Impr ovement project is a proposed
project. There is no fiscal impact associated with approving the proposed project for the One
Voice trip. The City is request ing approximately $24 million in congressional appropriations. In addition to this funding, the proposed project will be supported through other funding so
urces, including Measure K, a St ate grant, and development impact fees. I f the City can secu
re additional funding through One Voice and a grant, less local funding would be r
equired.

COORDINATION
City staff
worked with consultants at Mark Thomas to prepare the SJCOG One Voice application.

Agenda Item 1.M
January 17, 2023

Page 3 ends

CEQA DETERMINATION
The submittal of t his project for SJCOG’s One Voice Trip does not require CEQA analysis.

STRATEG

IC PLAN
This agenda
item supports City of Tracy’s Econo mic Development Strategic Priority, which is to enhance t
he competitiveness of the Ci ty while further developing a strong and diverse economic base.

ACTI

ON REQUESTED OF THE CITY COUNCIL
St
aff recommends that the City Council approve the Interstate 580/Patterson Pass Road/
International Parkway Interc hange Improvement project as the C ity of Tracy regional trans
portation project for congressional appr opriation requests during San Joaquin Council of Gover
nments’ One Voice trip to Wash ington D.C.

Prepared by: Veronica Child, Management Analyst
R
eviewed
by: Koosun Kim, PE, Interim City Engi neer
Sara Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: Mic
hael Rogers, City Manager

ATTACHMENTS
Attachment
A – SJCOG One Voice Application 2023
2023 SJCOG One Voice® Application Form
1 1. Project Tit le: Interstate 580/Patterson Pass Road/International Parkway Interchange Improvements

2. Appli
cant Agency: City of Tracy

3. Agency Add
ress: 3 33 Civic Center Plaza, Tracy, CA 95376

4. Lobbyist/Governmental Affairs Represent ative: Michael Rogers, City Manager Ema
il: [email protected] Phone Num ber: (209) 831-6115

5. Project Poin t of Contact/Title: Koosun Kim, Interim City Engineer Ema
il: [email protected] Phone Number: (209) 831-6452

6. Pro
ject Location:

6.a P
rovide a description of the project (project limits, overall scope of work), and federal nexus and provide a high-resolution map, site plan, or diagram. Include description how the project is significantly developed to warrant federal funding.

The I-580
Interchange Improvements (Project) would add new travel lanes southbound along International Parkway (north side of freeway) and northbound along Patterson Pass Road (south side of freeway) approaching the ramp termini . The project would widen the westbound and eastbound diagonal on- and off-ramps. It would also retime the signals at the ramp termini to maximize throughput during peak hours and accommodate bicyclists and pedestrians. The mouths of ramp entrances would be widened to accommodate turning movements from either direction. Additional improvements would include the interconnection between ramp meters and local roads located within 1,000 feet of the ramp termini signals.

The pro
ject also accommodates non -motorized travel. The design has Class II bike lanes and sidewalks on the interchange approaches.

The Pro
ject will support efforts to mitigate climate change impacts, reduce vehicle and diesel emissions, support fiscally responsible land use and transportation efficient design, support domestic manufacturing, increase active transportation opportunities in the region, and enhance mobility and jobs access for a Historically Disadvantaged Community and neighboring Areas of Persistent Poverty.

The Pro
ject reconstructs the existing interchange from a tight diamond configuration to a Diverging Diamond Interchange (DDI). The Project is part of a rural, integrated, sustainable program to expand a critical interstate interchange and promotes integration with Intelligent Transportation System (ITS) hardware on both the State Highway System and local network. The Project will improve climate change adaptability consistent with Executive Order (EO) 14008 and provide transportation equity to remove barriers consistent with EO 13985. The Project will increase access to growing fulfillment and distribution centers, improve freight operations along a federal Primary Freight Network (PFN) Route, enhance safety, and benefit the regional and national economy.

Attachment A
2023 SJCOG One Voice® Application Form
2 Project Limits
The California Department of Transportation (Caltrans), in cooperation San Joaquin Council of Governments (SJCOG) with the City of Tracy (City), proposes to improve the existing compact diamond (Type L‐ 1) interchange at the I -580/Patterson Pass Road/International Parkway Interchange between post miles 12.6 and 14.3. Increased traffic demand due to ex isting commercial growth and planned future development in San Joaquin County is creating the need to improve the interchange. The project proposes to modify the existing interchange into a Diverging Diamond Interchange (DDI).

The
overall scope of work
Increased traffic demand due to existing commercial growth and planned future development in San Joaquin County creates the need to improve the interchange. The project will convert the existing interchange into a DDI. The recommended preferred alternative estimated total escalated capital cost (including support, construction and right-of-way) is $54,258,000.

This
Project will support efforts to mitigate climate change impacts, reduce vehicle and diesel emissions, su pport fiscally responsible land use and transportation efficient design, support domestic manufacturing, increase active transportation opportunities in the region, and enhance mobility and jobs access for a Historically Disadvantaged Community and neighboring Areas of Persistent Poverty.

Federal nexus
I‐580 is a major west ‐east freeway that connects the San Francisco Bay Area to the Central Valley. I-580 between I-680 in Dublin and the junction at I-5 is designated as a route on the Rural and Single Interstate Routing System. In the project vicinity I -580 essentially travels in a north- south direction. It originates in Marin County and runs through Alameda County to San Joaquin County, eventually terminating at its intersection with I‐5 southeast of Tracy.

Attachment A

2023 SJCOG One Voice® Application Form

3 High Resolution map

Figure: Project location in the context of the Northern California Megaregion.

Attachment A

2023 SJCOG One Voice® Application Form

4 Description of how the project is significantly developed to warrant federal funding

The Project reconstructs the existing interchange from the existing interchange into a Diverging Diamond Interchange. The Project is part of a rural, integrated, sustainable program to expand a critical interstate interchange and promotes integration with Intelligent Transportation System (ITS) hardware on both the State Highway System and local network. The Project will improve climate change adaptability consistent with Executive Order (EO) 14008 and provide transportation equity to remove barriers consistent with EO 13985. The Project will increase access to growing fulfillment and distribution centers, improve freight operations along a federal Primary Freight Network (PFN) Route, enhance safety, and benefit the regional and national economy.

6.b Provide a description of how the project provides or improves regional connectivity across a variety of existing or planned development, resources, facilities, job centers, etc. within the region.

This project will assist in alleviating congestion and goods movement burdens between the Cordes Ranch Specific Plan in the City of Tracy and the Port of Oakland, the San Francisco Bay Area, and the greater Northern California Megaregion. The Project links these economic engines with the Central Valley, the production center of nearly 40% of the nation's agriculture and its partially untapped reservoir of skilled labor.

With an expanding core of distribution and fulfillment centers and warehouses nearby, the Project contributes to e -commerce industries that have grown exponentially. With technology -based logistics and the creation of local job centers as the drivers, the Project supports e -commerce goods movement, reduces travel times, lowers greenhouse gas (GHG) emissions, improves climate resiliency, and provides access to high paying jobs.

6.c Provide a description of how the project supports and/or logically extends existing local and countywide or regional plans, strategies, or programs.

The Bay Area’s housing affordability crisis, location of employment centers, and growth of goods movement activity and freight hubs has resulted in significant traffic volumes and congestion on the highways in the Northern California Megaregion.

Prior to March 2020, more than 64,932
commuters travel from the Northern San Joaquin region to the San Francisco Bay Area. Median home values of the San Francisco Bay are nearly three times higher than comparable homes in the Central Valley. Compounding the residential price differential issue, the Bay Area retains 68% of the Northern California Megaregion jobs.

Trucks move 74.1% of freight in the Northern California Megaregion. This includes between 15,000 and 37,000 trucks per day from the Northern San Joaquin region to the Bay Area. An influx of commuters and freight traffic has created a significant transportation challenge. The existing interchange at I-580 and Mountain House Parkway would not be able to support future traffic demands projected to occur as the result. The Proposed Diverging Diamond Interchange (DDI) will provide travel time savings for freight and commuters by alleviating congestion and increasing access points to the highway network. The new interchange is anticipated to increase traffic flow by over 60% at peak traffic times.

Attachment A

2023 SJCOG One Voice® Application Form

5 6.d. Describe safety, economic, mobility, equity and environmental and other benefits which are expected upon project completion

Completion of the CVG project will improve traffic operations, reduce travel times, enhance safety, and reduce emissions. The Benefit Cost Analysi s ( BCA) prepared for the project attempts to quantify as many of the economic benefits and costs associated with the project as possible.

Table 9 - BCA Summary of Annual Benefits
Economic Benefit Population Effected Summary of Results (7% Discount) Travel Time Savings Existing truck and vehicle traffic $23,028,307 Prevented Collisions Cost Existing truck and vehicle traffic $66,125 Emissions Reduction Central Valley residents $4,929,898 Elimination of O&M Costs City of Tracy $8,453
Total $28,032,783

Safety Benefits
Safety countermeasure elements include the construction of interchange modifications that will implement countermeasures to reduce collisions through installing auxiliary lanes (acceleration/deceleration lanes) and improving horizontal and vertical alignments. A safety analysis was prepared using collision data from UC Berkeley Transportation Injury Mapping System (TIMS) for the five -year period of January 2013 to December 2017. The analysis used the Caltrans Local Roadway Safety Manual for California Local Road Owners and Highway Safety Improvement Program Analyzer tool to calculate the prevented crashes based upon crash type and countermeasure. The analysis performed excluded collisions that were the result of driving under the influence. The safety enhancements result in an annual savings benefit of approximately $66,125.

Table – Prevented Crashes Per 5-Year Period
Component Fatality Severe Injury Injury - Other
Visible
Injury - Complaint
of Pain
I-580 Interchange 0.00 0.00 1.45 2.20

Economic Benefits
Using Technical Performance Measurement Methodology Guidebook methodology, the Project will produce 611 jobs ( https://catc.ca.gov/-/m
edia/ctc-media/documents/ctc-workshops/2022/sb-
1/performance-measurement-guidebook-final-draft.pdf).

The International Park of Commerce (IPC) is a private development with direct access to the I - 205 freight network and has driven the need for the Project improvements. The IIPC will provide for significant employment opportunities for the residents in San Joaquin County. Employment opportunities in the IPC are in the transportation and warehousing industry. This is a growing industry with higher wages for unskilled labor than comparable industries. San Joaquin County has demographics that support this industry. The University of the Pacific study Warehousing, E- Commerce, and Evolving Trade Patters in San Joaquin County Attachment A

2023 SJCOG One Voice® Application Form

6 (https://www.sjcog.org/DocumentCenter/View/4755/2019-The-Rise-of-Wa rehousing-and-E- Commerce-PDF-Document) analyzed the job postings and population age and education. The study found that the available jobs in the transportation and warehousing industry are looking for high school education and vocational training. This is a good match for San Joaquin County’s young workforce with below average educational attainment. These jobs include truck drivers, packagers, freight movers, and supervisors. These positions have seen real wage growth of 25% from 2013 to 2018. These occupations have similar, if not higher, pay than jobs in the retail sector with similar work experience and education requirements.

The P r
oject contributes to USDOT’s ROUTES initiative through supporting economic development and highway safety in a rural area of San Joaquin County and neighboring counties.

I-580 is a significant freight corridor connecting agricultural land uses and distribution centers in San Joaquin County to the Bay Area and the Port of Oakland. Agricultural products produced in San Joaquin, Stanislaus, and Merced counties contribute more than $8 billion to the economy, as stated in the 2018 North San Joaquin Valley Index. Many of these products are transported along I-580. The Project supports the movement of agricultural goods, which supports the rural economy. The interchange project enhances safety as well as improves goods movement access.

Mobility Benefits
Freight movement is a major economic component for the Northern California Megaregion. More than $1 trillion of goods move through the region annually, 74% of which is by trucks using the highway freight corridors. I-580 carries 18% trucks as stated in the Caltrans 2014 Transportation Route Concept Reports.

The growth in warehouses and distribution centers has driven an increase in truck traffic surrounding the CVG. Truck counts from the warehouses in the IPC were taken in June and December 2017 and April 2018. A total of 94 trucks were observed in the AM and 76 in the PM.

In addition to the increase in truck traffic, there will also be an increase in commuter traffic. I-580 carries significant traffic volumes to and from the San Francisco Bay Area employment centers.

This traffic is exacerbated by commuters seeking the increased availability and affordability of housing in Tracy and other communities in San Joaquin County. Commuters are often delayed by significant congestion both on and entering the highway. The current interchange configuration at I-580 contributes to the problem as they do not provide sufficient capacity to operate efficiently.

This results in delays on both the interstate mainlines and the local roads.

The Project provides significant improvement for goods and people movement to and from the project site. The project’s components reduce congestion, increase capacity, and reduce delays which improves freight throughput. As shown in the interchange TOAR, the I-580 interchange is projected to carry 14% truck traffic at the westbound ramps and 9% trucks at the eastbound ramps. Compared with the no build (no project) alternative, delays are reduced by up to 86% in the AM peak hour and 81% in the PM peak hour.

The velocity of freight moving through the system is negatively impacted by current and projected congestion. Travel speeds in the I-580 interchange study area are projected to average 6 mph in the AM and PM with VHD of 1,152.7 in the AM and 1,146.8 in the PM. The Project improvements will increase speeds at the I- 580 interchange to 15 mph in the AM and 19 mph in the PM. VHD will reduce at the I-580 interchange by 47% in the AM and 62% in the PM.

Attachment A

2023 SJCOG One Voice® Application Form

7 The Project will also provide travel time savings for freight and commuters by alleviating congestion and increasing access points to the highway network. Based upon the interchange’s TOAR, the anticipated 2042 vehicle hours traveled (VHT) for the I-580 interchange is reduced by 62% in the AM and 61% in the PM. Based on the project BCA, this travel time savings results in an annual benefit of approximately $23,028,307.

Table – 2042 Projected System Measures of Effectiveness Comparison Interchange Peak No Project With Project

MPH VHD VHT MPH VHD VHT
I-580 at International
Pkwy/Patterson Pass Rd
AM
PM
6 6
1,152.7
1,146.8
2,460
2,350
15 19
607.7
430.1
946
913

Equity Benefits
This Project includes many benefits throughout the region in addition to mobility and reduced commute times. A partial cloverleaf interchange will greatly increase safety and reduce the number of vehicle accidents by slowing traffic speeds and reducing the number of conflict points through the interchange. We expect to see a reduction in GHG emissions that are a direct result of trucks idling and vehicle congestion during peak hours. This project will serve a historically disadvantaged community by reducing emissions in their region and will provide more efficient local access to job hubs.

Environmental Benefits
The interchanges’ preliminary environmental analyses show minimal environmental impacts to special status species. The environmental and traffic analysis does show improvements to air quality, which is an important objective within San Joaquin County . The project is intended to improve operations and traffic flow, which will reduce greenhouse gas emissions and improve air quality. While the project is located within a non -attainment zone for carbon monoxide, PM2.5, and ozone, these project components are projected to improve air quality in comparison with the no-build situation. CO2, VOCs, and NOx will be reduced by 481, 43, and 547 tons respectively.

As shown in the project BCA, this results in approximately $4,929,898 in benefits annually. San Joaquin County received an F grade in the American Lung Association’s new 2022 State of the Air Report. New Air Quality Report. The report also indicates that 13,971 kids and 52,942 adults in San Joaquin County are at risk of developing asthma. As such, implementing the proposed project will improve air quality and significantly affect public health in the long run.

Other Benefits
A detailed Life Cycle Cost Analysis (LCCA) was prepared for the I -580 interchange. The LCCA evaluated 20-year and 40- year design lives for the pavement alternatives for the on - and off- ramps. The analysis of four pavement types and structural sections was based upon traffic data, construction costs, maintenance costs, and work zone duration (production rates). Joint Plain Concrete Pavement (JPCP) with Lean Concrete Base (LCB) with a 40 -year design life was selected for the I-580 interchange. The Project will reduce net annual maintenance costs of the project by $8,453.

In addition to the on- and off-ramp design life, the International Parkway roadway surface will be designed to have a 20-year life using HMA with a wear surface of rubberized asphalt. The design of the roadway structural section will account for higher than average traffic and truck volumes.

Attachment A

2023 SJCOG One Voice® Application Form

8 The project will include storm water collection and conveyance systems to drain the roadway surface and prevent saturation of the road base.

6.e. Project Talking Points – provide this Exhibit in the Appendix of this application

The Project will reconstruct the existing interchange from a tight diamond configuration to a Diverging Diamond Interchange (DDI) which leads to a safer transportation network. Expands a critical interstate interchange and promotes integration with Intelligent Transportation System (ITS) hardware on both the State Highway System and local arterial network.

Specific benefits of the Project include the following:

• Existing interchange currently operates at unacceptable level of service, and the proposed improvements would provide acceptable operations for a 20-year design life. • Due to ongoing congestion, freeway traffic currently diverts off of I-580 and onto Patterson Pass Road/International Parkway. This congestion results unacceptable operations at City street intersections, increased accidents, decreased safety, and additional maintenance costs for the City of Tracy.
• Travel time along I-580 will be significantly improved. • Delays due to accidents related to congestion will be significantly reduced. • Traffic will now stay on the freeway rather being diverted onto City streets by Waze or Google because it will be faster to remain on the freeway • The I-580 Corridor serves major industrial/warehouse/distribution centers, including the Lathrop Gateway (along SR120) and Tracy Triangle (along I-205). Current centers include Amazon, Wayfair, and Costco. The Project will improve mobility for goods movement along I-205 and I-5.
• The Project is in the Northern San Joaquin portion of the Northern California Megaregion.

Interchange improvements provide continued support to the economic competitiveness of the region.
• The interchange improvements enhance the connectivity of key goods movement centers in Tracy, Manteca, Lathrop, and San Joaquin County into Northern and Southern California via I-580 and I-5.

7. Project Readiness:

Attach detailed information on any completed project milestones or phases, and the project schedule. Describe whether the project can be split into clear and distinct phases.

Milestones & Phases
The environmental clearance was completed in April of 2022. Final design will be progressed starting in January of 2023. Schedule milestone dates are as follows:

• Final Plans, Specifications, & Estimates (PS&E) Complete March 2023 • Right of Way Certification – April 2023
• Ready to List – April 2023
• Project Awarded for Construction – October 2023
• Begin Construction – December 2023

Attachment A

2023 SJCOG One Voice® Application Form

9 Schedule
Construction will be completed by April 2025.

Split into clear and distinct phases
The I-580 is a subset component of the Central Valley Gateway (CVG) Project and cannot be broken into smaller distinct components.

Engineering Design
The Cordes Ranch Specific Plan identified the need to improve the I -580 to provide improved truck access and capacity for the planned warehouses. The City, in cooperation with Prologis, began development of the Project Study Report -Project Development Support (PSR -PDS) documents were completed for the I -580 at International Parkway/Patterson Pass Road Interchange. During this phase, the feasibility of the interchange improvements was analyzed and served as the basis of design. This included project elements, interchange configurations, right of way requirements, traffic operations, and environmental impacts. A detailed description of the project improvements can be found in section 4.1 Project Components.

Upon approval of the PSR-PDS’s, the interchange began detailed engineering and environmental analysis. This included the preparation of final environmental technical studies, draft CEQA and NEPA documents, final TOAR, draft geotechnical and soils studies, final Pavement LCCA, draft Drainage and Storm Water Data Reports, final Initial Site Assessment (hazardous materials), draft Right of Way Data Sheet, and Final Geometric Approval Drawings (GAD) and Structures Advanced Planning Studies (APS). The Project Report was approved by Caltrans in March 2021 and provides final approval for the interchange improvements. The Modified Access Report was approved by FHWA in October 2022. Final design will be completed by March 2023.

Right of Way Acquisitions
The I -580 at Patterson Pass Road/ International Parkway interchange improvements require additional right of way. To construct the project improvements, approximately 15.2 acres of right of way will need to be acquired (in fee) from eight property owners. In the northwest and northeast quadrants of the interchange, the proposed improvements will be constructed within approximately 8.15 acres of State-owned parcels. Upon construction completion, the roadway right of way will be deeded to Caltrans for future operations and maintenance.

Consultation and approvals from environmental resource and permitting agencies have already begun for the projects. Coordination has been performed with US Army Corps of Engineers, National Resource Conservation Service, California State Historic Preservation Officer, California Department of Fish and Wildlife, and US Forestry and Wildlife Services (USFWS) during the preparation of the environmental technical studies. The proposed project will have no significantly adverse impacts following the implementation of mitigation measures for paleontological resources, wetlands, and special status species.

Section 106 Concurrence from the California State Historic Preservation Office (SHPO) was received in November of 2019. A Section 402/Stormwater Discharge Permit will be required from the Central Valley Regional Water Quality Control Board (RWQCB) prior to project construction.

Additionally, the project has already been approved at the state and local transportation planning level. The Overcrossing Upgrade of Interstate 580 and International Parkway are included in the Attachment A

2023 SJCOG One Voice® Application Form

10 SJCOG Regional Transportation Plan 2018, Caltrans California Transportation Plan 2050, and Caltrans 2020 CFMP.

Attachment A

2023 SJCOG One Voice® Application Form

11 Project Milestone Proposed
(Month/Year)
Begin Environmental (PA&ED) Phase July / 2017
Circulate Draft Environmental Document Document Type CEQA Initial Study/Mitigated
Negative
Declaration
(IS/MNS) and
NEPA Categorical
Exclusion (CE)

End Environmental Phase (PA&ED Milestone) Mar / 2021
Begin Design (PS&E) Phase Mar / 2021
End Design Phase (Ready to List for Advertisement Milestone) Mar / 2023 Begin Right of Way Phase Mar / 2021
End Right of Way Phase (Right of Way Certification Milestone) Mar / 2023 Begin Construction Phase (Contract Award Milestone) Oct / 2023 End Construction Phase (Construction Contract Acceptance Milestone) Apr / 2025

7.b If your project is being delivered in phases, indicate the phases that are NOT a part of the project application to provide show the project is part of a larger/ “ultimate” project.

Please answer the following questions:

• Describe how the specific stage, segment, phase, or activity (you requesting funds) fits into a larger project.

This Project is one component of the Central Valley Gateway Project. The Central Valley Gateway Project comprises both the I-580 at International Parkway and I-205 at Mountain House Parkway interchange improvements. The improvements at the I-205 at International Parkway are not a part of this grant application.

• Describe the larger project and additional benefits (not described earlier) of the larger project.

The I-205 at Mountain House Parkway component provides additional connections to local goods movement and innovative projects. International Parkway serves as the arterial backbone for the IPC. The roadway is a median-separated four-lane roadway with Class II bike lanes and a posted speed limit of 45 mph. The warehouse and distribution facilities in the IPC use International Parkway to connect to both interstates. Additionally, International Parkway and the I-580 and I- 205 interchange serve as the missing westbound I -205 to southbound I -580 and northbound I - 580 to eastbound I-205 movements of the I-580/I-205 system interchange.

The CVG interchanges connect Caltrans ITS and fiber optic facilities and the IPC’s and the City’s systems. The State has recently constructed fiber optic lines and ITS components along I -205 and I-580 as part of the I -205 SMART Corridor in 2017. The City and Prologis have invested in fiber optic facilities and ITS components in the IPC. Components include traffic signals and controllers and a traffic monitoring station at the International Parkway and Schulte Road intersection.

This connection of fiber optic networks will (a) provide residents and commuters alike with real time traffic information before, during and after commute hours (b) allow both the City and the Attachment A

2023 SJCOG One Voice® Application Form

12 State to improve their incident management by providing alternate routes and a 'big picture' perspective on traffic congestion (c) facilitate improved data mining for operational and safety enhancements for demonstrable trends, and finally (d) provide quicker response times for police, flood and fire management.

8. Funding Plan for the project being nominated.
8a. Project Funding Plan

Total Project Cost ($1,000s)
Implementing Agency Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total E&P (PA&ED): 1,340 1,340
PS&E: 1,000 2,430 770 4,200
R/W SUP (CT) 243 243
CON SUP (CT) 6,078 6,078
R/W 750 750
CON: 41,647 41,647
TOTAL 2,340 2,430 49,488 54,258

Fund No. 1: City TIMF
Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency E&P (PA&ED) 1,340 1,340
PS&E

R/W SUP (CT)

CON SUP (CT)
R/W
CON
TOTAL 1,340 1,340

Fund No. 2: City RTIF
Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency

E&P (PA&ED)
PS&E 1,000 2,430 3,430

R/W SUP (CT)

CON SUP (CT)
R/W
CON
TOTAL 1,000 2,430 3,430

Attachment A

2023 SJCOG One Voice® Application Form

13 Fund No. 3: SJCOG Measure K
Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency

E&P (PA&ED)
PS&E

R/W SUP (CT)

CON SUP (CT)
R/W 750 750
CON
TOTAL 750 750

Fund No. 4: SB 1 TCEP State Share
Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency

E&P (PA&ED)
PS&E

R/W SUP (CT)

CON SUP (CT)
R/W
CON 6, 353 6,353
TOTAL 6,353 6,353

Fund No. 5: SB 1 TCEP Regi on Share
Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency

E&P (PA&ED)
PS&E

R/W SUP (CT)

CON SUP (CT)
R/W
CON 18, 531 18,531
TOTAL 18,351 18,531

Fund No. 6: One Voice Project Funding “Ask” Program Code Funding ($1,000s)
Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency

E&P (PA&ED)
PS&E 770 770
R/W SUP (CT) 243 243
CON SUP (CT) 6, 078 6,078
R/W
CON 16, 763 16,763
TOTAL 23,854 23,854

Attachment A
2023 SJCOG One Voice® Application Form
14 8b. Ex
plain whether the sponsor is utilizing any formula funding for the project elements and detail how formula funds are being applied. If not utilizing formula funds, explain why formula funds are not being applied to the project.
8c. Provi
de a Funding Summary:

Line 1: O
ne Voice Request: $ 23,854,000
Line 2: Funds already secured: $ 30,404,000 (TIMF, RTIF, TCEP, Measure K) Line 3: Remaining shortfall: $ 0
Tota
l Project (add lines 1, 2, and 3 above): $ 54,258,000

9. Lett
ers of Community Support (or other information that show the project’s history in community engagement/support).

Lette
rs of Community Support will be collected by the City of Tracy in January 2023.

Attachment A

2023 SJCOG One Voice® Application Form

15 10. Prospective federal funding opportunities that this project will apply to (check all that apply):

☒ Advanced Transportation Technology and Innovation (ATTAIN) program
☐ Bridge Investment Program
☐ Bus and Bus Facilities Competitive Grants
☐ Capital Investment Grants
☐ Charging and Fueling Infrastructure Grants (Community Charging) ☐ Charging and Fueling Infrastructure Grants (Corridor Charging) ☐ Congestion Relief Program
☐ Consolidated Rail Infrastructure and Safety Improvement Grants ☒ Rebuilding American Infrastructure with Sustainability and Equity (RAISE)
☐ Low or No Emission (Bus) Grants
☐ National Culvert Removal, Replacement, & Restoration Grant ☒ National Infrastructure Project Assistance (Megaprojects) ☒ Nationally Significant Freight and Highway Projects (INFRA) ☐ Pilot Program for Enhanced Mobility
☐ Pilot Program for Transit Oriented Development
☐ Port Infrastructure Development Program Grants
☐ Promoting Resilient Operations for Transformative, Efficient, and Cost Saving
Transportation (PROTECT) - Discretionary
☐ Railroad Crossing Elimination Grants
☐ Reconnecting Communities Pilot Program
☐ Reduction of Truck Emissions at Port Facilities
☒ Safe Streets and Roads for All
☒ Strengthening Mobility and Revolutionizing Transportation (SMART) Grants
☐ Thriving Communities Program
☐ Wildlife Crossings Pilot Program
☐ Other: ______________________________________________

Attachment A

APPROVED AS TO FORM AND LEGALITY
________________________
CIT
Y ATTORNEY’S OFFICE
TRAC

Y CITY COUNCIL
RES
OLUTION 2023-_____
APPRO
VING THE INTERSTATE 508/PATTERSON PASS

ROAD/INTERNATIONAL PARKWAY INTERCHANGE IMPROVEMENT
PROJECT AS THE CITY OF TRACY 2023 REGIONAL TRANSPORTATION

PROJECT SUBMITTAL FOR CONGRESSIONAL APPROPRIATION
REQUESTS DURING SAN JOAQUIN COUNCIL OF GOVERNMENTS’ ONE VOICE TRIP TO WASHINGTON D.C.

WHEREAS, the City of Tracy submits a list of projects each year to San Joaquin Council of Governments (SJCOG) for consideration in their legislative agenda and congressional appropriation requests during the One Voice trip to Washington D.C.; and WHEREAS, this year the C ity was asked to submit a project of regional significance; and WHEREAS, staff has reviewed the existing needs of various transportation projects and reviewed the project criteria provided by SJCOG; and
WHEREAS, staff has determined that Interstate 580/Patterson Pass Road/International Parkway Interchange Improvements is best suited for submission to SJCOG; and WHEREAS, staff had to submit their application to SJCOG in December of 2022; and WHEREAS, staff would like Council approval to continue the process with SJCOG in hopes that the City’s project will be included in their One Voice Trip; now, therefore, be it RESOLVED: That the City Council approve the Interstate 508 / Patterson Pass Road / International Parkway Interchange Improvement project as the City of Tracy regional transportation project submittal for congressional appropriation requests during San Joaquin Council of Governments’
One Voice trip to Washington D.C.
* * *
* * * * * * * * * * *
Resolution 2023-_____

Page 2 ends

The foregoing
Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES:

NOES:

ABSEN
T:

ABSTENTION:
______________________________
NANCY D. YOUNG
Mayor of
the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City
of Tracy, California
COUNCIL MEMBERS:

COUNCIL MEMBERS:

January 17, 2023
Agenda Item 1.N

RECOMMENDATION
Staff recommends that the City Council approve a one-year extension of the 2016-2021 Community Development Block Grant (CDBG) and HOME Program local funding priorities, previously extended on November 16, 2021 up to the fiscal year 2022-2023, for use in scoring of the fiscal year 2023-2024 CDBG and Home Program applications.

EXECUTIVE SUMMARY
In November 2016, the Tracy City Council approved CDBG and HOME Program local funding priorities to identify and award funding to organi zations that best serve Tracy’s at-risk and disadvantaged community. The priorities were approved for a term of five years, from 2016- 2021. A one year extension was granted during the November 12, 2021 Council meeting for the fiscal year 2022-2023. These local priorities are not valid for the upcoming fiscal year 2023-2024 CDBG/HOME Program funding cycle that is currently underway.

Staff is requesting Council approval to allow for an additional one-year extension of the existing CDBG/HOME Program funding priorities for fiscal year 2023-2024. An extension will provide staff the opportunity to effectively engage the community on their input, which will aid in future Council discussions on CDBG/
HOME Program funding priorities.

BACKGROUND AND LEGISLATIVE HISTORY
On November 3, 2010, City Council directed staff to revise t he CDBG and HOME application process so that organizations that best address the local needs of the Tr acy community receive priority funding. Following several meetings and discussions and base d on an independent survey from various agencies, staff recommended, and City Council approved by Resolution 2010-179, Exhibit A, the following four areas as having the greatest communi ty need at that time: (1) job creation, (2) emergency food and shelter, (3) domestic violence services, and (4) senior/adul
t services. To encourage meaningf ul citizen involvement, public examination, and appraisal of the process, as well as enhance program accountability, a subcommittee of the Parks and Community Services Commission was established t o evaluate CDBG and HOME applications and make funding allocation recommendations.

As local priorities can shift over time based on economic and physical growth, limited resources, and other factors, staff members of the Code Enforcement Division, Public Works Department, City
Manager’s Office, and Development Services Department met to discuss the needs of Tra
cy’s lo
w- and moderate-income residents and unmet service deliver y in underserved areas.

On October 6, 2016, the Parks and Community Services Commission recommended to City Council, who then approved on November 15, 2016, by Resolution 2016-243, Exhibit B, the following CDBG and HOME local funding priorities through fiscal year 2021-2022:

CDBG Public Services Category:
1 Food Distribution Services
2 Homelessness Prevention, Intervention, and Transitional Housing Services 3 Senior and Special Needs Services
Domestic Violence Services
Youth Education and Enrichment Services
4 5
Agenda Item 1.N
January 17, 2023

Page 2 ends

CDBG Public Facilities/Improvements Category:
1 Public Parks and Facilities
2 Removal of Architectural Barriers (ADA)
HOME Program:
1 Address issues of public safety, health and welfare; 2 Rehabilitate residential properties occupied by low-income persons; and, 3 Partner to construct income restricted family and senior housing facilities.

At the November 4, 2021, regular meeting of the Parks and C ommunity Services Commission, the commission made the recommendation to City Council to extend the previously approved loca
l funding priorities up to fiscal year 2022-2023, app roved by Resolution 2021-167 by City Council on
November 16, 2021, Exhibit C.

D
ue to st
affing transitions, the public outreach and community input that is extremely val uable in determ
ining new local funding priorities was not completed. Staff is r equesting City Council extend the local priorities for one additional year for use in t h e fiscal year 2 023-2024 CDBG and HO
ME
program funding cycle, which is current ly underway. An extension will provide staff the opportunit
y to engage the community in 2023 and will present its findings back to the Cit y Council
for further discussion.

CEQA DE

TERMINATION
A California Environmental Qualit y Act (CEQA) determination is not r equired of this item .

STRATEGIC PLAN
This item does not relate to the City Council’s Strategic Priorities.

ACTI

ON REQUESTED OF THE CITY COUNCIL
St
aff recommends that t he City Council approve a one-ye ar extension of the 2016-2021 Com
muni
ty Development Block Grant (C DBG) and HOME program local funding priorities, previously
extended on November 16, 2021 up to the fiscal year 2022-2023, for use in scoring of the fiscal year
2023-2024 CDBG and Home program applications.

Prepared by: Joseph Viorge-Koide, Economi c Development Administrative Technician Reviewed
by: Vanessa Carrera, Assistant to the City Manager
K
arin S
chnaider, Assistant City Manager
Approved by: Michael Rogers, City Manager
Attachments:

Exhibit A – Council Resolution 2010-179
Exhibit B - Council Resolution 2016-243
Exhibit C - Council Resolution 2021-167
Exhibit D - Grant Application for Program Year 2023-2024 RESOLUTION 2010-179

APPROVING COMMUNITY NEEDS PRIORITIES AND EVALUATION CRITERIA FOR

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS AND

FORMATION OF A SUB-COMMITTEE OF THE PARKS AND COMMUNITY SERVICES

COMMISSION TO ASSIST WITH THE EVALUATION OF CDBG APPLICATIONS WHEREAS, the City Council directed staff to revise the Community Development Block Grant (CDBG) application process so that those agencies that best address the local needs of Tracy receive priority funding, and
WHEREAS, during the past year, an internal staff committee was formed to evaluate and rate Tracy's local needs based on experience working in the community and with community programs, and a City commissioned, independent survey of the community's top priorities, and
WHEREAS, staff from the Police Department, Code Enforcement division, City Manager's Office, Economic Development and Parks and Community Services Department met to define Tracy's most urgent need for services, and
WHEREAS, the staff committee identified four areas that have the greatest need for services within the community at this time and those areas are (in order of priority): (1) job creation, (2) emergency food and shelter, (3) domestic violence services, and (4) senior/adult services, and
WHEREAS, all eligible agencies may apply for CDBG funding but those agencies with programs that most fully satisfy the four priority needs will score higher during the evaluation process, and
WHEREAS, to encourage meaningful citizen involvement, public examination and appraisal of the CDBG evaluation process, and enhance program accountability, the Parks and Community Services Commission has agreed to form a three member sub-committee (the "CDBG Sub-Committee") to assist in the development of evaluation criteria, determine priority areas of need and evaluate CDBG applications and make funding recommendations, and WHEREAS, the CDBG Sub-Committee will meet each year in spring and will annually reassess the areas of local need in order to remain flexible and responsive to current needs that may change from year to year, and
WHEREAS, the CDBG Sub-Committee and staff have a ranking process of prioritization for the allocation of CDBG funds based on HUD national objectives and application requirements as well as narrative that will require applicants to explain and demonstrate how the funding requested meets one or more of the four areas of need in Tracy.

NOW THEREFORE, BE IT RESOLVED that:

1. The City Council approves the four areas of local service needs, in weighted order, as (1) job creation, (2) emergency food and shelter, (3) domestic violence services, and (4) senior/adult services; and

EXHIBIT A
Resolution 2010 - 179

Page 2 ends

2. The City Council accepts the recommendation of the Parks and Community Services Commission to form a three member sub - committee to work with staff in the development of evaluation criteria, evaluation of CDBG applications, and provision of funding recommendations.

The foregoing Resolution 2010 -179 was adopted by the Tracy City Council on the 3rd day of November 2010, by the following vote:

AYES: COUNCIL MEMBERS: ABERCROMBIE, MACIEL, TOLBERT, TUCKER, IVES NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
MAYOR
ATT ST:

C CLERK
RESOLUTION 2016- 243

APPROVING COMMUNITY DEVELOPMENT B OCK GRANT AND HOME INVESTMENT PARTNERSHIPS PROGRAM LOCAL FUNDING PRIORITIES THROUGH FISCAL YEAR 2021- 2022
WHEREAS, Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds are allocated to cities and counties by the United States Department of Housing and Urban Development (HUD) for use in projects, programs, and services that demonstrate a benefit to low and moderate income persons, and WHEREAS, The Parks and Community Services Commission met on October 6, 2016 to recommend local funding priorities to City Council for both the CDBG and HOME programs, and WHEREAS, The Parks and Community Services Commission unanimousiy recommended locai funding priorities for adoption by City Councii, in priority rank order, as follows:

CDBG Public Services Category:
1) Food Distribution Services
2) Homelessness Prevention, Intervention and Transitional Housing Services 3) Senior and Special Needs Services
4) Domestic Violence Services
5) Youth Education and Enrichment Services
CDBG Public Facilities/ Improvements Category:
1) Public Parks and Facilities
2) Removal of Architectural Barriers (ADA)
HOIVIE: I
1) Address issues of public safety, heaith and welfare; 2) Rehabilitate residential properties occupied by low income persons; and, 3) Partner to construct income restricted family and senior housing facilities.

WHEREAS, All eligible community non- profit, institutional and government organizations may apply for CDBG and HOME grant funding but those applicants that most fully satisfy the local priority funding areas will receive priority preference in tne annual funding allocation process, and
WHEREAS, The City Council directs the Parks and Community Services Commission CDBG/HOME Grant Subcommittee and City staff to estabiish a ranking process and funding formula criteria to address the local needs approved by City Council, and WHEREAS, The Local Funding Priorities will be established commencing in Fiscal Year 2017-2018 grant funding cycle through Fiscal Year 2021- 2022;

EXHIBIT B
Resolution 2016- 243

Page 2 ends

NOW, THEREFORE, BE IT RESOLVED, That the City Councilof the City af Tracy does herebyapproveof local priorityfunding needsfor CDBG and HOMEfunds, in priorityrank order, through Fiscai Year 2021-2022:

CDBG Public Services Category:
1) Food Distribution Services
2) HomelessnessPrevention, Interventionand TransitionalHousingServices 3) Senior and Special Needs Services
4) Domestic Violence Services
5) Youth Education and Enrichment Services
CDBG Public Facilities/ ImprovementsCategory:
1) Public Parks and Facilities
2) Removal of Architectural Barriers (ADA)
HOME:
1) Address issues of public safety, health and welfare; 2) Rehabilitateresidentialpropertiesoccupied by low incomepersons; and, 3) Partnerto constructincomerestrictedfamily and senior housingfacilities.

The foregoing Resolution2016-243 was adoptedby the Tracy City Councilon the 15 day of November 2016, by the following vote:

AYES: COUNCIL MEMBERS: MITRACOS, VARGAS, YOUNG, RICKMAN, MACIEL NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
G
MAYOR
ATT T:
1 Y LERK ( DEPUTY)

ATTACHMENT A
CDBGAllocationby Council, FY 16-17 per Resolution2016-047:

Public Services
Boysand Girls Club of Tracy
Coalition to of Tracy Citizens to Assist the Homeless
Emergency Food Bank and Family Services of Stockton/SJ
McHenry House Tracy Family Shelter
Second Harvest Food Bank
SJC Department of Aging
Tracy Interfaith Ministries
Tracy Volunteer Caregivers
VBR Foster Family Agency & Children Services
Women's Center Youth & Family Services
San Joaquin Fair HousingAuthority
Total
Public Facilities, Housinq & Economic Development
Boysand Giris Club of Tracy (owell Ave. Security)
Boysand Girls Club of Tracy (South West Park Site)
City of Tracy (ADA AccessibilityProject)
CityofTracy (DowntownFaade ImprovementProgram)
DisabilityResourceAgencyfor IndependentLiving (DRAIL)
McHenry House Tracy Family Shelter
Small Business Development Center
Tracy Interfaith Ministries
Total
HOMEAllocationby Council, FY 16- 17per Resolution2016-047 3, 864
4, 829
1, 932
4, 829
4, 829
8, 693
11, 413
2, 898
3, 864
5, 795
9 879
62, 825
9, 659
121, 530
96, 589
34, 603
4, 829
17,289
9, 659
11 591
305, 749
HOME Rehabilitation Program $ 107, 000
RESOLUTION 2021- 167

ACCEPTING THE RECOMMENDATION OF THE PARKS AND COMMUNITY SERVICES AND APPROVING A ONE- YEAR EXTENSION OF THE 2016- 2021 CDBG AND HOME PROGRAM

LOCAL PRIORITIES
WHEREAS, on November 15, 2016, the Tracy City Council approved Resolution 2016- 243, which approved local funding priorities for the CDBG and HOME Program in an effort to identify and award funding to those agencies that best meet the local needs of the Tracy community, and
WHEREAS, Local priorities can shift over time based on economic and physical growth, limited resources, and other factors, and
WHEREAS, In order to establish meaningful local priorities, public participation is necessary in establishing new priorities, and
WHEREAS, Due to an increasing need to support COVID- 19 response efforts, time needed to transition the CDBG and HOME Program to an electronic process, and a decrease in staffing, the public outreach and community participation that is critical to developing meaningful priorities has not been completed, and
WHEREAS, On November 4, 2021, the Parks and Community Services Commission recommended to the Tracy City Council to extend the previously approved local priorities for one- year to provide staff adequate time to incorporate public participation in the evaluative process;
NOW, THEREFORE, BE IT RESOLVED, That the City Council of the City of Tracy does hereby recommend a one- year extension of the 2016- 2021 CDBG and HOME Program Local Funding Priorities
The foregoing Resolution 2021- 167 was adopted by the Tracy City Council on the 161" day of November 2021, by the following vote:

AYES: COUNCIL MEMBERS: ARRIOLA, BEDOLLA, DAVIS, VARGAS, YOUNG NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
MAYOR
ATT

CITY CLERK

EXHIBIT C

CITY OF
TRACY

GRANT APPLICATION

FOR PROGRAM YEAR
2023-2024

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

HOME INVESTMENT PARTNERSHIPS (HOME)

APPLICATIONS ARE DUE BY
5:00 PM, Monday, January 30, 2023
PROPOSALS MUST BE SUBMITTED ELECTRONICALLY.

Proposals received after the deadline will not be accepted. Incomplete applications or applications submitted without the required attachments will not be processed for consideration of funding.

All questions should be directed to:

CITY OF TRACY

CDBG/HOME PROGRAM GRANT ADMINISTRATOR
(209) 831-6489
[email protected]

A LINK T
O THE GRANT APPLICATION PORTAL CAN BE FOUND ON THE CITY’S WEBSITE: www.cityoftracy.org

EXHIBIT D
CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024

A wide range of activities are eligible for funding. Eligible CDBG activities include:
• Acquisition of Real Property
• Acquisition, Construction, Rehabilitation, or Installation of Public Facilities, Including Infrastructure • Public Services (limited to 15% of total CDBG grant)
• Removal of Architectural Barriers
• Housing Rehabilitation
• Historic Preservation
• Commercial or Industrial Rehabilitation
• Special Economic Delivery
Eligible HOME activities include:
• Homeowner Housing Rehabilitation
• Homebuyer Activities
• Acquisition, Rehabilitation, or Construction of Rental Housing • Tenant-based Rental Assistance
• Other Activities Conducted in Conjunction With the Above Activities, • Including Acquisition of Vacant Land, Site Improvements, and Refinancing

City of Tracy Local Funding Priorities

The Tracy City Council approved the following CDBG and HOME local funding priorities through FY 2022-2023, in priority rank order, for each program category:

CDBG Public Services Category:
(1) Food Distribution Services
(2) Homelessness Prevention, Intervention and Transitional Housing Services (3) Senior and Special Needs Services
(4) Domestic Violence Services
(5) Youth Education and Enrichment Services

CDBG Public Facilities/Improvements Category:
(1) Public Parks and Facilities
(2) Removal of Architectural Barriers (ADA)

HOME:
(1) Address issues of public safety, health, and welfare; (2) Rehabilitate residential properties occupied by low-income persons; and, (3) Partner to construct income restricted family and senior housing facilities.

CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024

CITY OF TRACY
2023-2024 FEDERAL GRANT PROGRAMS FUNDING

APPLICATION FOR

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

HOME INVESTMENT PARTNERSHIP (HOME)
SEC
TION I. GENERAL INFORMATION

1. N
ame of Entity or Organization: __________________________________________________ Addre
ss: ____________________________________________________________________ City
: ____________________________________ Zip Code: _________________________

2. Ma
iling Address (if different from above): __________________________________ _________ _____
__________________________________________________________________________

3. E
xecutive Director/CEO: __________________________ E- mail: _____________________

4. Te
lephone Number: _______________________________ Fax Number: _________________

5. Co
ntact Person: _________________________________ E- mail: _____________________

6. Or
ganization’s Annual Financial Year: _______________________

7. Uni
que Entity Identifier (UEI) (Formerly DUNS#) (Mandatory) ________________________ Applying for Funding Source:
( ) Community Development Block Grant (CDBG)
Check One:
( ) HOME Investment Partnership (HOME)
Amo
unt of Grant Funds Requested: $ __________________ Total Project Cost: _____________ IMPORTANT NOTICE FOR APPLICANTS: These funds, if awarded, are NOT an on-going source of support. If you receive funding this year, there is no guarantee that approved projects will receive funding in subsequent years.

Titl
e of Proposed Project: __________________________________________________________ Proje
ct Site Location: _____________________________________________________________

CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 Please indicate if your organization has submitted an application(s) to any of the following jurisdictions for the same project and the amount of funding requested:

Sto
ckton $_______ Escalon $_______ Lathrop $_______ Lodi $_______ Man
teca $_______ Ripon $_______ Tracy $_______ SEC
TION II. PROJECT INFORMATION
Che
ck the eligible activity that will be addressed by the proposed project/program. Choose only ONE activity per application.
_____
_ Acquisition Only
______ Economic Development (job creation/retention)
______ Public Facilities and/or Public Improvements (must be permanent improvements) ______ New Construction - CBDOs Only. (Community Based Development Organizations as defined in 24 CFR 570, Subpart C, 570.204, Paragraph (c)(1)(2) and 570.207(3)(iii). ______ Housing
______ Public Service (New or increased operational costs of a service or program) as required by 24 CFR 570.201 (e) (1)
______ Emergency Housing/Shelter, Homelessness Prevention, Rapid Re-housing, Street Outreach ______ Planning & Administration
A. PROJECT NARRATIVE

1. Project Description. Provide a concise description of the proposed project (work to be performed , project to be und ertaken, or services to be provided).

2. Needs Statement. Identify and document the deficiency to be addressed by the proposed project.

3. Objectives, Outcomes, and Indicators. Identify how the proposed project will resolve the deficiency(s) identified in the needs statement and clearly establish measurable b enchmarks and activities for success.

4. Internal Performance Measurement. Describe the system or systems that are in place or that will be utilized to de termine whether or not the proposed project is achieving the established outcomes.

How will you measure your successes or failures? How will you determine the overall success of the proposed project? Describe, in quantifiable terms.

5. Activities & Methodology. Specify tasks/activities to be undertaken to accomplish the objectives and explain ho w the activities will be implemented. Narrative should address only those activities necessary to implement the proposed objectives requested in this application and should establish a clear correlation between your stated objectives and the organizations program goals.

6. Schedule. Provide a realistic time frame for each identified activity with estimated completion dates.

CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024

7. Continuation Plan. Explain how the proposed project will continue after the requested funding ends. What a re the proposed long-term changes or benefits? Will the activity be monitored after completion?
B. PROJECT CHARACTERISTICS

1. Nam
e and address of the project site or facility:

2. Leg
al property owner:

3. Is
this a new program/service or an expansion of an existing program/service? Please explain.

4. Des
cribe the geographic boundaries of the neighborhood, commu nity, or region to be served by the project. This description should include service area bounda ries if land acquisition or if structural improvements are proposed. (Attach a map).

5. Exp
lain how this program differs from other programs providing similar services in Tracy. If this is a collaborative project, name the organizations involved and explain their involvement. Provide letters of intent from each participating agency specifying the agency’s role and contribution to the project.

6. Do
es the proposed activity conform to the General Plan, zoning, and other regulations? Please describe all planning/predevelopment steps that have been completed to date. (e.g. architectural plans, engineering, land use approvals, permits, funding commitments, etc.)

7. Pr
ovide further information on building or property for which improvements are being proposed.

Indicate whether it is owned or rented; if rented, provide conditions and terms of lease.

Indicate whether property that would be renovated or purchased with CDBG or HOME funds is currently occupied for residential or commercial/industrial uses.

8. Are
there environmental issues, such as flooding, hazardous materials, lead-based paint, or historic preservation that will need to be considered? If yes, please explain. (
) Yes ( ) No

9. Fair Labor Standards Act Compliance. Any construction project over $2,000 will require payment of prevailing wag es. Did you consider paying prevailing wages when developing your project CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024

budget?

( ) Yes ( ) No ( ) Not Applicable

10. If the proposed project includes acquisition and/or rehabilitation of rental property that may require temporary, or permanent displaced tenants, this project may be subject to the Uniform Relocation Act and therefore, your budget must include the cost of relocating the displaced tenant.

Did you include relocation costs when developing your project budget?

( ) Yes ( ) No ( ) Not Applicable

C. BENEFICIARY INFORMATION

Each activity must have a direct or indirect benefit to persons of low- to moderate-income. A direct beneficiary is defined as a person or family receiving a direct service (benefit) for which they are required to either complete a personal income verification form, or submit an application for the purpose of demonstrating eligibility under a particular criteria (such as income limit). An indirect (area) beneficiary is defined as a person or family who receives a service (benefit) that is equally provided to the whole community or a targeted portion of the community.

1. How does (will) your organization verify income eligibility of your clients? Yes or No
Area Benefit. Project service area has been identified and determined to be statistically low-income based on the 2010 Census. If you use this method, provide all Census Tracts and Block Groups served by your project and a calculation of the low-income percentage. Please utilize the following web application to confirm eligibility. Area benefit applicants are required to confirm block groups/census tracts are eligible. Map depicting area with low/mod % is required with this application. http://www.arcgis.com/home/item.html?id=9642c475e56f49efb6e62f2d8a846a78

Self Certification. Clients independently “self-certify” on an intake form, membership form, etc. If you use this method, please attach a blank intake form.

Client Document Review. Clients provide tax documents, pay stubs, etc., to verify income. Documents are reviewed by staff. If you use this method, please attach a blank worksheet.

Presumed Beneficiaries. Clients served are primarily and specifically from one of the following groups: abused children, battered spouses, elderly persons (62 years of age or older), special needs/disabled persons, migrant farm workers, handicapped individuals, homeless persons. If you use this method, please indicate which group. *Please note sidewalks and handicap ramps do not have a presumed benefit to any group of person listed above.

Economic Development Beneficiaries. Financial or Technical Assistance to Businesses. The number of full-time, part-time jobs created or retained; the number of businesses to be provided counseling or technical assistance (DUNS Number required at time of assistance). Please attach a blank worksheet.

Other. Survey, other documentation (required documentation for other governmental programs, etc. Please explain.

2. Provide the number of people or households that will directly benefit from your program daily and annually. Indicate how these numbers were obtained or derived. (History of program, Census data).

3. Describe the method used to gather demographic and other statistics for reporting purposes. (Include the name of software, if applicable.)
CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 D. DEMOGRAPHIC INFORMATION (Numbers provided should be based upon historic levels or supportable proj ections.)

1. In
dicate the number of residents, by jurisdiction, expected to benefit from the proposed activity.

Stoc
kton _____ Lodi _____
Unincorporated San Joaquin County _____ Manteca _____
Escalon _____ Ripon _____
Lathrop _____ Tracy _____
TOTAL __________

2. In
dicate the percentage of clients to be served by income level:

Ext
remely Low Income _____% Very Low Income _____% Low Income _____% (< 30% Median) (31-50% Median) (51-80% Median)

3. In
dicate the percentage (%) of Clients by sex to be served: Male _____% Female _____%

4. In
dicate the percentage (%) of clients to be served by age group:
0-5
___%, 6-17 ___%, 18-61 ____%, Over 62 ___%

5. Ethnicity. Do you request information on whether your clients are of Hispanic ethnicity? ( ) Ye s ( ) No

6. Race. Indicate the number and percentage of the clients to be served:

7. W h
at is the basis for the provided demographic information?

NUMBER PERCENTAGE
American Indian or Alaska Native
Asian
Black or African American
Hispanic
Native Hawaiian or Other Pacific Islander
White
American Indian or Alaska Native and White
Asian and White
Black or African American and White
American Indian or Alaska Native and Black or African American TOTALS:

Handicapped
Female Head of Household
CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024

8. If
your organization does not currently obtain ethnicity and race information on the clients to be served by the proposed project, please explain how this information will be obtained to meet this requirement.

E. PERFORMANCE OUTCOME MEASUREMENT
The
program performance categories listed below are required under the three Federal grant programs by the U.S. Department of Housing and Urban Development (HUD). Please check one of the boxes under the following program performance categories that apply to your proposed project.

1. Which one of the following objectives will the proposed activity address? (TIP: What is the purpose of the activity?)
( ) Cre ate a Suitable Living Environment
Relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by low - and moderate - income persons, from physical problems with their environments, such as poor quality infrastructure, to social issues such as crime prevention, literacy, or elderly health services.
( ) Pro vide Decent Housing
Covers the wide range of housing activities that are generally undertaken with HOME and CDBG funds. This objective focuses on housing activities whose purpose is to meet individual family or community housing needs.
( ) Cre ate Economic Opportunities
Activ ities related to economic development, commercial revitalization, or job creation.

2. Which one of the following outcomes will the proposed activity meet? (TIP: What type of change or result am I seeking?)
( ) Impr ove Availability or Accessibility
Applies to activities that make infrastructure, public services, public facilities, housing, or shelter available or accessible to low- and moderate-income people, including persons with disabilities. Accessibility does not refer only to physical barriers, but also to making the basics of daily living available and accessible to low- and moderate-income people where they live.
( ) I mprove Affordability
Applies to activities that provide affordability by lowering the cost, improving the qua lity, or increasing the affordability of a product or service to benefit a low-income household.

Activities can include affordable housing, basic infrastructure hook-ups, or services such as transportation or day care.
( ) Impr ove Sustainability
Sust ainability is specifically tied to activities that are designed for the purpose of ensuring that a particular geographic area as a whole (such as a neighborhood) becomes or remains viable by providing benefit to persons of low- and moderate-income or by removing or eliminating slums or blighted areas, through multiple activities or services that sustains communities or neighborhoods.

CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 F. PROJECT PHASING
It is helpful to know if your project will span over multiple years, and if you intend to apply for future CDBG funds. This information is not considered a disadvanta ge during the review of the application.

1. Can
the proposed project be divided into smaller projects, if necessary? ( ) Yes ( ) No

2. Is t
he proposed project part of a larger project involving more than one phase? ( ) Yes ( ) No

3. Plea
se attach a description and map of the overall project area for environmental assessment purposes.
( ) Attached ( ) Previously Provided
SECT
ION III. ORGANIZATION INFORMATION
A. BACKGROUND
Plea
se check all that apply:
( ) Non-Profit Organization ( ) Community Development Housing Organization (CHDO) ( ) Public Agency ( ) For-Profit Organization ( ) Faith-Based Organization 1
1Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate.

1. De
scribe the specific types of services/activities/projects that your organization provides, specifically as they relate to benefiting low and moderate income persons.

2. Lo
ngevity:
a) Number of year’s organization has been in business _____ b) Num
ber of year’s organization has operated as a 501 (c) (3) _____ c) Has
this organization operated under another name? ( ) Yes ( ) No If yes, list all previous names:
d) Num
ber of year’s organization has conducted the program for which funding is requested: _____
CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 B. QUALIFICATIONS

1. Pl
ease describe your organization’s history and experience in providing services to the community.

2. D
iscuss the agency's capability to develop, implement and administer the proposed project.

3. D
escribe the organization’s outreach and service delivery methods.

SEC
TION IV. FUNDING NARRATIVES

1. Has
your organization previously received CDBG, HOME, and/or ESG funding? ( ) Yes ( ) No
a. If yes, when?
b. How much? $ ________ ______
c. Describe the sp ecific use of that funding to date.

2. Wh
at other sources of funding are budgeted for the proposed activity? Please list all committed and proposed sources of funding for this project and indicate the status of each source. Attach copies of any commitment letters you may have.

3. De
scribe your organizations plan to become self-sustaining, thereby eliminating the need for future CDBG funds.

CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 SEC
TION V. FINANCIAL INFORMATION

1. For
CDBG and HOME applicants, provide a proposed line-item budget for this activity indicating the sources and uses of funds. The format for the budget should be four columns with the first column consisting of a line-item description; the second column indicating, by line-item, the proposed expense/revenue excluding proposed CDBG/HOME assistance; the third column indicating the proposed CDBG/HOME assistance in the appropriate line(s); and the fourth column totaling columns 2 and 3 and reflecting the agencies proposed fiscal year budget. (Sample line- item budget can be found on the last page of the application.)

2. Prov
ide a copy of your organization's financial statement for the most recent completed fiscal year.

Include a balance sheet and income and expenditure statement.

3. Prov
ide a copy of letter or audit indicating review of most recent financial statement from certified and/or public accountant.

4. If
non-profit, provide proof of non-profit status; copy of determination letter from State Franchise Tax Board or Federal Internal Revenue Service confirming non-profit status.

SEC
TION VI. AUTHORIZED SIGNATORY
I h
ereby certify that I have read this application and the exhibits thereto, and know the contents thereof, and that the statements therein are true, and that I have been authorized by the governing board to submit this application.
___
____________________________________________ _____________ Authorized Representative Signature Date
___
____________________________________________
Printed Name and Title
CITY OF TRACY CDBG/HOME GRANT APPLICATION FOR PROGRAM YEAR 202 3-2024 SAMPL

E BUDGET WORKSHEET
Note: The completed sample worksheet is intended to show the level of detail the County is seeking for the budget only and does not necessarily reflect appropriate project cost effectiveness, leveraging ratios, or other application criteria.

Applicant: VERY BEST ORGANIZATION
Activity: OUTSTANDING PUBLIC SERVICE ACTIVITY
Program Implementation (Direct Program Cost) CDBG Only Other Sources Total Task 1: Develop workshop training materials $10,000 $5,000 $15,000 Task 2: Newspaper ads for workshop (12 @ $125 ea) $1,000 $500 $1,500 Task 3: TV and radio ads (6 @ $350 ave. ea) $10,000 $1,100 $2,100 Workshop supplies (pencils, chalk, paper supplies, pens, $0 $1,500 $1,500 etc.) @ $5/student, 300 students per year
Workshop classroom rent, including utilities: 8 hrs./mo. $800 $0 $800 @ $ 25/hr for 4 months
TOTAL Program Implementation $12,800 $8,100 $20,900
Personnel/Other Costs (Program Administration)
Workshop Coordinator: 1,000 hours @ $25/hr., $25,000 $0 $25,000 including benefits (developing and conducting workshops Workshop Clerical Support: 240 hours @ $11.50/hr., no $2,760 $0 $2,760 benefits (typing workshop materials, program accounting) Workshop Manager: 48 hours @ $55/hr., including $2,640 $0 $2,640 benefits (general grant administration)
Workshop staff travel expenses, 120 miles round trip @ $360 $0 $360 .30 per mile
Annual subscription to "Workshop Times" magazine $0 $25 $25 1-day seminar "Workshop Techniques for the 21st $0 $1,000 $1,000 Century" in Sacramento, August 2014, for 2 staff persons @ $500 each (includes seminar fee, travel, lodging, and meals
TOTAL Personnel/Other Costs $30,760 $1,025 $31,785
TOTAL CDBG REQUEST $43,560
TOTAL ACTIVITY COST - ALL SOURCES $9,124
COMBINED TOTAL $52,685
Activity Cost

APPROVED AS TO FORM AND LEGALITY
________________________
CITY
ATTORNEY’S OFFICE

TRACY CI

TY COUNCIL
RESOL
UTION NO. _______________
APPR
OVING AN ADDITIONAL ONE-YEAR EXTENSION OF THE 2016 -2021

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME

PROGRAM LOCAL FUNDING PRIORITIES, PREVIOUSLY EXTENDED ON NOVEMBER 16, 2021 UP TO THE FISCAL YEAR 2022-2023, FOR USE IN THE SCORING OF THE FISCAL YEAR 2023-2024 CDBG AND HOME PROGRAM

APPLICATIONS
WHEREA
S, On November 3, 2010, City Council directed staff to revise the CDBG and HOME application process so that those agencies that best address the local needs of the Tracy community receive priority funding; and
WHEREA
S, Following s everal meetings and discussions, an independent survey and reports from various agencies, staff recommended, and City Council approved by Resolution 2010-179, the following four areas as having the greatest community need at that time: (1) job creation, (2) emergency food and shelter, (3) domestic violence services, and (4) senior/adult services; and
WHEREA
S, Local priorities can shift over time based on economic and physical growth, limited resources, and other factors, staff members of the Code Enforcement Division, Public Works Department, City Manager’s Office, and Development Services Department met to discuss the needs of Tracy’s low- and moderate -income residents and unmet service delivery in underserved areas; and
WHEREA
S, On Oc tober 6, 2016, the Parks and Community Services Commission recommended to City Council, who then approved on November 15, 2016, by Resolution 2016- 243, local funding priorities through fiscal year 2021-2022; and WHEREA
S, At the November 4, 2021, regular meeting of Parks and Community Services Commission, the commission made the recommendation to City Council to extend the previously approved local funding priorities up to fiscal year 2022-2023 by Resolution 2021-167; and WHEREA
S, Due to staffing transitions, the public outreach and community input that is extremely valuable in determining new local funding priorities was not completed; and WHEREA
S, Staff is requesting City Council extend the local priorities for one additional year for use in the fiscal year 2023-2024 CDBG and Home program funding cycle, which is currently underway; and
WHEREA
S, An extension will provide staff the opportunity to engage the community in 2023 and will present its findings back to the City Council for further discussion; now, therefore, be it
RESOLVED: That the City Council of the City of Tracy hereby authorizes a one- year extension of the 2016- 2021 Community Development Block Grant (CDBG) and Home Program local funding priorities, previously extended on November 16, 2021 up to the fiscal year 2022-2023, for use in the scoring of the fiscal year 2023-2024 CDBG and Home program applications.
* * * * * * * * * * * *
* *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on January 17, 2023, by the following vote:

AYES: COUNCI
L MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY D.

YOUNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
Resolution 2023-

Page 2 ends

January 17, 2023
Agenda Item 1.O

RECOMMENDATION
Staff recommends that the City Council adopt a resolution: (1) accepting improvements for Tracy Hills Phase 1A/1B At
Grade Water Tank and Pump Station and assuming
responsibility for the future maintenance and repair; (2) authorizing the City Engineer to release performance and payment bonds; and (3) authorizing the City Clerk to file the Notice of Completion with the San Joaquin County Recorder’s Office.

EXECUTIVE SUMMARY
City Council approved an Offsite Improvement Agreement (OIA) with Tracy Phase 1, LLC, a Delaware Limited Company (Developer) to const
ruct a 4-million-gallon potable water tank,
booster pump station, and associated site work within Phase 1 of the Tracy Hills development.

Developer has completed all improvements in accordance with the Offsite Improvement Agreement, project plans and specifications, and City Engineer has determined the work to be acceptable. Staff recommends that City Council accept the improvements as complete, authorize the City Engineer to release the Developer’s payment and performance bonds and authorize the City Clerk to file Notice of Completion.

BACKGROUND AND LEGISLATIVE HISTORY
On August 16, 2016, City Council approved an Offsite Improvement Agreement by Resolution No. 2016-177 with Developer for con
struction of a 4-million-gallon potable water tank and
booster pump station, required for potable water storage in support of Phase 1 of the Tracy Hills residential development.

ANALYSIS
The City Engineer has inspected the completed work and recommends acceptance of all the improvements completed in accordance with the Offsite Improvement Agreements.

Developer furnished performance, payment, and warranty bonds assuring completion of the work. The estimated cost of the improvements is as follows:
4-million-gallon Water Tank and Booster Station $ 6,501,665 Land Value $ 257,000
Total $ 6,758,665
The Project carries a one-year warranty bond for all public improvements in an amount equal to 10 percent of construction cost.

A total of 111,984 square feet (2.57 acres) was dedicated as a public parcel (Parcel E) on Tract Map 4086, recorded as 44 M&P 24, for water tank and booster pump station purposes. The parcel was accepted by the City subject to the
satisfactory completion of improvements.

Agenda Item 1.O
January 17, 2023

Page 2 ends

All improvements were completed by the Developer in accordance with the Offsite Improvement Agreements and there is no fiscal impact associated with this action.

COORDINATION
Project construction activities were coordinated with City of Tracy Utilities Division and Development Services
Building Division.

CEQA DETERMINATION
This agenda item does not have an environmental impact.

STRATEGI
C PLAN
This agenda item is consistent with the Council-approved Economic Development Strategy to ensure physical infra
structure necessary for development.

ACTION REQUESTED OF THE CITY COUNCIL
That City Council, by resolution, (1) accept Tracy Hills Phase 1A/1B at Grade Water Tank and Pump Station and assu
me responsibility for their future maintenance and repair; (2) authorize the City Engineer to release the performance and payment bonds; (3) authorize the City Clerk to file Notice of
Completion with the San Joaquin County Recorder’s office.

Prepared by: Paul Verma, PE, Senior Civil Engineer
Reviewed by: Koosun Kim, PE, Interim City Engineer
Sara Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager

FISCAL IMPACT

APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL
RESOLUTION 2023-_____
(1) ACCEPT
ING IMPROVEMENTS FOR TRACY HILLS PHASE 1A/1B AT

GRADE WATER TANK AND PUMP STATION AND ASSUMING
RESPONSIBILITY FOR THE FUTURE MAINTENANCE AND REPAIR;
(2) AUTHORIZING
TH

E CITY ENGINEER TO RELEASE PERFORMANCE
AND PAYMENT BONDS; AND
(3) AUT

HORIZING TH

E CITY CLERK TO FILE NOTICE OF COMPLETION
WITH THE SAN JOAQUIN COUNTY RECORDER’S OFFICE.

WHEREAS, on August 16, 2016, City Council approved an Offsite Improvement Agreement (Agreement) by Resolution No. 2016-177 with Tracy Phase 1, LLC, a Delaware Limited Liability Company (Developer) for construction of a 4-million-gallon potable water tank and booster pump station, required for potable water storage in support of Phase 1 of the Tracy Hills residential development; and
WHEREAS, the City Engineer has inspected the completed work and recommends acceptance of all the improvements completed in accordance with the Agreement; and WHEREAS , Developer furnished performance, payment, and warranty bonds assuring completion of the work. The estimated cost of the improvements is as follows:
4-million-gallon Water Tank and Booster Station $ 6,501,665 Land Value $ 257,000
Total $ 6,758,665; and
WHEREAS, a total of 111,984 square feet (2.57 acres) was dedicated as a public parcel (Parcel E) on Tract Map 4086, recorded as 44 M&P 24, for water tank and booster pump station purposes. The parcel was accepted by the City subject to the satisfactory completion of improvements; and
WHEREAS, Resolution No. 2016-177 further states that City will accept all offers of dedication of public right of way upon completion of improvements; now, therefore, be it RESOLVED: That the City Council of the City of Tracy hereby accepts the improvements for Tracy Hills Phase 1A/1B at Grade Water Tank and Pump Station in accordance with the Agreement and assumes responsibility for their future maintenance and repair; and be it
FURTHER RESOLVED: That the City Council authorizes the City Engineer to release the performance and payment bonds in accordance with the terms of the Agreement; and be it Resolution 2023-____

Page 2 ends

FURTHER RESOLVED: That City Council authorizes the City Clerk to file Notice of Completion with the San Joaquin County Recorder’s Office. * * * * * * * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTION:

COUNCIL MEMBERS:

COUNCIL MEMBERS:
______________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST: ________________________

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of
the City of Tracy, California
January 17, 2023
Agenda Item 1.P

RECOMMENDATION
Staff recommends that the City Council 1) approve the Subdivision Improvement Agreement for Ellis Western Park and Ellis Orchard Park between City and LS-Tracy, LLC, located within Ellis Phase 3 – Town and Country Tract 4007, and 2) authorize the City Clerk to file the agreement with the Office of the San Joaquin County Recorder.

EXECUTIVE SUMMARY
Approval of the Subdivision Improvement Agreement (Agreement) will allow LS-Tracy LLC, a D
elaware Limited Liability Company (Subdivider) to proceed with the construction of Ellis Western Park and Ellis Orch ard Park improvements associated with the deve lopment of Ellis Phase 3 – Town & Country (Tract 4007) Subdivision. The Agreement authorizes the refund of park fees paid and will allow the City to accept the offer of dedication of the Park Sites and take ownersh
ip of the parks upon satisfactory completion of the park improvements.

BACKGROUND AND LEGISLATIVE HISTORY
The Tentative Map for Ellis Phase 3 – Town & Country (Tract 4007) was approved by the Planning Commission on May 08, 2019, via Resolution No. 2019-012. The Final Subdivision Map to create 308 single-family residential lots within the boundaries for Tract 4007 was approve
d by the City Council by Resolution No. 2021-066 on June 1, 2021.

On August 20, 2013, the City Council approved the Ellis Program Area Finance Implementation Plan (the “Ellis FIP”) by Resolution No. 2013-136. The Ellis FIP established the Neighborhood Park impact fees appli cable to the Town & Country subdivisions for the co nstruction of neighborhood parks.

On January 6, 2023, Surland Communities, LLC (owner and developer of Ellis Town & Country) signed an Assignment
of Reimbursement Rights with the Subdivider, where Surland assigns to the Subdivider any reimbursements of Neighborhood Park fees paid.

ANALYSIS
The Subdivider will construct the Ellis Western Park on a 2.86-acre parcel (Parcel “E” of Tract No. 4007) located on Ellis Town Drive, Ryan Serpa Way, Miner Drive and Rio Grande Drive, and will also construct the Ellis Orchard Park on a 1.29-acre parcel (Parcel “F” of Tract No. 4007) located on Ellis Town Drive. Upon satisfactory completion of the Ellis Western Park and Ellis Orchard Park improvements by LS-Tracy LLC , LS-Tracy LLC shall make an irrevocable offer of dedication of the Park Site and improvements to the City. The City will accept the offer of dedication
of the Park Site and will take ownership of the park improvements upon satisfactory completion of the park improvements.

In accor
dance with City Municipal Code, the Subdivider is eligible to receive neighborhood park fee credits in exchange for building Western and Orchard parks. Subdivider should receive fee credits for all 308 lots in Tract 4007. Since the Subdivider has already paid the neighborhood Agenda Item 1.P
January 17, 2023

Page 2 ends

park fee for all 308 lots, the City prepared the Agreement that describes the refund of park fees paid. Upon execution of this Agreement and provision to the City of the required improvement security, the Subdivider will receive a refund in the amount of $1,874,962.32 against its obligation to pay
the Park Fee portion of the Neighborhood Park fees. The Subdivider can apply the remaining fee credits available from building these parks to other lots within the Ellis Development per their Development Agreement.

The Subdivider has submitted the Improvement Plans for the required park improvements. Staff has reviewed the plans and found them to be complete. The Subdivider has executed the Agreement
and submitted the required security to guarantee completion of the park improvements. The Agreement and Improvement Plans are on file with the City Engineer and are available
for review upon request.

FISCAL IMPACT
The refund of
Park Fees shall be from impact fees previously collected from the Subdivider. The Subdivider has paid the applicable engineering review fees, which include the cost of review of the
Improvement Plans and processing the Agreement.

COORDINATION
Staff
coordinated with SNG & Associates and Harris & Associates on this report and Agreement.

CEQA DETERMINATION
The project
is consistent with the Final Revised Environmental Impact Report (EIR) certified by the City
Council on January 22, 2013 for the Ellis Specific Plan, which included the Ellis Specific Plan (SCH#2012022023).

Pursuant to CEQA Guidelines Section 15162 and Public Resources Code Section 21166, no subsequent EIR shall be prepared for the project because the project has a certified EIR and no substantial changes are proposed in the project that would require major
revisions to the previous EIR; no substantial changes have occurred with respect to the circumstances
under which the project will be undertaken that would require major revisions to the previous
EIR; and no new information of substantial importance regarding significant effects, mitigation measures,
or alternatives for this project has become known, which was not known at the tim
e the previous EIR was certified as complete. Furthermore, as a residential subdivision that is consistent with a specific pl an for which an EIR was certified after January 1, 1980 , the project
is exempt from the requirements of CEQA pursuant to California Government Code Section 65457. Therefore, no further environmental review is necessary.

STRATEGIC
PLAN
This agenda item supports the City of Tracy’s Quality of Life Strategic Priority, which is to provide an outstanding quality of
life by enhancing the City’s amenities, business mix and services, and cultivati
ng connections to promote positive change and progress in our community.

Agenda Item 1.P
January 17, 2023

Page 3 ends

Staff recommends that the City Council 1) approve the Subdivision Improvement Agreement for Ellis Western Park and Ellis Orchard Park between City, LS-Tracy, LLC and Surland Communities, LLC, located within Ellis Phase 3 – Town and Country Tract 4007, and 2) authorize the City Clerk to file the agreement wit
h the Office of the San Joaquin County Recorder.

Prepared by: Veronica Child, Management Analyst II
Reviewed by: Koosun Kim, PE, Interim City Engineer
Sara Cowell, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager

ATTACHMENTS
Attachment A – Subdivision Improvement Agreement

ACTION REQUESTED OF THE CITY COUNCIL
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Assigment and Reimbursement Rights
Between Landsea, LLC and Surland Commuities, LLC

EXHIBIT B
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A
Attachment A

APPROVED AS TO FORM AND LEGALITY
________________________
CITY
ATTORNEY’S OFFICE

TRACY CI

TY COUNCIL
RESOL
UTION NO. _______________
1) APPROVI

NG THE SUBDIVISION IMPROVEMENT AGREEMENT FOR ELLIS

WESTERN PARK AND ELLIS ORCHARD PARK BETWEEN CITY AND LS- TRACY, LLC, LOCATED WITHIN ELLIS PHASE 3 – TOWN AND COUNTRY TRACT 4007, AND 2) AUTHORIZE THE CITY CLERK TO FILE THE

AGREEMENT WITH THE OFFICE OF THE SAN JOAQUIN COUNTY

RECORDER
WHEREAS, LS-Tracy LLC (Subdivider) is the owner of Ellis Phase 3 – Town & Country (Tract 4007); and
WHEREAS, The Tentative Map f or Ellis Phase 3 – Town & C ountry (Tract 4007) was approved by the Planning Commission on May 08, 2019; and WHEREAS, The Final Subdivision Maps for Tract 4007 was approved by City Council Resolution No, 2019-012 on May 19, 2021; and
WHEREAS, The Subdivider will construct the Ellis Western Park on a 2.86- acre parcel (Parcel “E” of Tract No. 4007) located on Ellis Town Drive, Ryan Serpa Way, Miner Drive and Rio Grande Drive; and
WHEREAS, The Subdivider will construct Ellis Orchard Park on a 1.29-acre parcel (Parcel “F” of Tract No. 4007) located on Ellis Town Drive; and WHEREAS, On January 6, 2023, Surland Communities, LLC (owner and developer of the Ellis Town & Country Tract 4007) signed an Assignment of Reimbursement Rights with the Subdivider, where Surland assigns to the Subdivider any reimbursements of Neighborhood Park fees paid; and
WHEREAS, In accordance with City Municipal Code, the Subdivider is eligible to receive neighborhood park fee credits in exchange for building Western and Orchard parks; and WHEREAS, Since Subdivider has already paid the neighborhood park fee for all 308 lots, the City prepared the Agreement that describes the refund of park fees paid; and W
HEREAS, Upon execution of this Agreement and provision to the City of the required improvement security, the Project Subdivider will receive a refund in the amount of $1,874,962.32; now, therefore, be it
RESOLVED: That the City Council of the City of Tracy hereby 1) approves the Subdivision Improvement Agreement for Ellis Western Park and Ellis Orchard Park between City and LS
-Tracy, LLC, located within Ellis Phase 3 – Town and Country Tract 4007, and 2) authorizes the City Clerk to file the Agreement with the Office of the San Joaquin County Recorder. * * * * * * * * * * * *

The foregoing Resolution 2023-_______ was adopted by the Tracy City Council on the 17th day of January 2023, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
____________________________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
Resolution 2023-

Page 2 ends

January 17, 2023
Agenda Item 1.Q
RECOM

MENDATION
Staf
f recommends that the City Council adopt a resolution approving a Professional Services Agreement with Tripepi Smith and Associates, Inc. for economic development marketing and communication services for a three-year term and a total not-to-exceed amount of $106,000.

EXECUT

IVE SUMMARY
This
item for consideration by the City Council authorizes the City of Tracy to enter into a Professional Services Agreement with Tripepi Smith and Associates, Inc., attached herein as Attachment A, for Economic Development Marketing and Communication Services. In July 2022, the City issued a Request for Qualifications and Proposals (RFQ/P) for Economic Development Marketing and Communications Consultant Services. The City received twelve (12) proposals and an internal evaluation and scoring committee selected Tripepi Smith and Associates as the top candidate.

Tripepi
Smith is a full-service marketing and creative services firm based out of southern California. Their services are tailored for local government and include graphic design, digital content creation, branding, marketing, advertising, public relations, video production, website support, digital metrics and data analysis, photography, and other technical and creative services.

Trip
epi Smith is well-versed in the needs of the City and is eager to continue and expand upon its existing comprehensive marketing campaign efforts initiated in 2017. Tripepi Smith’s scope of work is outlined in the Professional Services Agreement (Attachment A). The agreement will be funded through the Economic Development operating budget.

BACK
GROUND
On June
14, 2022, the City of Tracy released an RFQ/P for Economic Development Marketing and Communication Consultant Services. These services will support the Economic Development and Communication Divisions with strategic marketing, advertising, graphic design, messaging, digital analytics, and website content creation assistance. Following the RFQ/P deadline of July 14, 2022, the City received inquiries regarding the noticing and solicitation of the RFQ/P, and in response, staff reopened the RFQ/P on September 15, 2022 and extended the deadline to September 30, 2022.

The Ci
ty received twelve (12) proposals by the RFQ/P deadline and formed an internal evaluation and scoring committee to review and rank proposals. After thorough review and discussion, Tripepi Smith was selected as the top candidate for the following reasons:
experience providing services outlined in RFQ/P; demonstrated understanding of work to be performed and innovative approaches as it pertains to marketing, promoting, and messaging for the City of Tracy; connection to and knowledge of the Tracy community; professional qualifications and references; and proposed contract amount.

The Cit
y of Tracy has utilized Tripepi Smith & Associates since FY 2017-2018 to develop and Agenda Item 1.Q
January 17, 2023

Page 2 ends

implement its Economic Development Marketing Campaign, update the City Style and Branding Guide, design logos and graphics, track social media data analytics, produce promotional and informational videos, and other communications related support. Tripepi Smith has worked effectively to meet the City’s marketing and outreach goals and has done an excellent job anticipating the needs of staff and delivering projects on time, within budget, and reflective of the City’s branding and messaging.

FISC

AL IMPACT
The agreem
ent will be funded through the Economic Development operating budget.

STRAT

EGIC PLAN
Thi
s agenda item supports the City Council’s Economic Development Strategic Priority.

ACTI

ON REQUESTED OF THE CITY COUNCIL
Staf
f recommends that the City Council adopt a resolution approving a Professional Services agreement with Tripepi Smith and Associates, Inc. for economic development marketing and communication services for a three-year term and a total not-to-exceed amount of $106,000.

Prepared
by: Vanessa Carrera, Assistant to the City Manager
Reviewed by: Sara Cowell, Director of Finance
Karin Schnaider, Assistant City Manager
Approved by: Michael Rogers, City Manager
ATT

ACHMENTS
A –
City of Tracy Professional Services Agreement with Tripepi Smith & Associates , Inc. for Marketing & Communication Services.

B – Tri
pepi Smith & Associates , Inc. proposal for Economic Development Marketing and Communication Services.
1 CITY

OF TRACY
PROFESSIONAL SERVICES AGREEMENT WITH TRIPEPI SMITH AND ASSOCIATES, INC. for Marketing and Communication Services
This
Professional Services Agreement (Agreement) is entered into between the City of Tracy, a municipal corporation (City), and Tripepi, Smith & Associates, Inc., a California Corporation (Consultant). City and Consultant are referred to individually as “Party” and collectively as “Parties.”
Recit
als
A. Cit
y desires to retain Consultant to perform marketing and communication services; and B. On June
14, 2022, the City issued a Request for Qualifications and Proposals for Communications, Marketing, and Economic Development Consultant Services. In July 2022, Consultant submitted a proposal to the City. City has determined that Consultant possesses the skills, experience, and certification necessary to perform the services.

C. Aft
er negotiations between the City and Consultant, the parties have reached an agreement for the performance of services in accordance with the terms set forth in this Agreement.

D. This
Agreement is being executed pursuant to Resolution No. ____ approved by Tracy City Council on January 17, 2023.

Now
therefore, the Parties mutually agree as follows:

1. Scope of Work. Consultant shall perform the services described in Exhibit “A” attached and incorporated by reference. The services shall be performed by, or under the direct supervision of, Consultant’s Authorized Representative: Ryder Todd Smith. Consultant shall not replace its Authorized Representative, nor shall Consultant use or replace any subcontractor or subconsultant, without City’s prior written consent. A failure to obtain the City’s prior written consent for any change or replacement in personnel or subcontractor/subconsultant may result in the termination of this Agreement.

2. Time of Performance. Time is of the essence in the performance of services under this Agreement and the timing requirements set forth shall be strictly adhered to unless otherwise modified in writing in accordance with this Agreement. Consultant shall begin performance, and shall complete all required services no later than the dates set forth in Exhibit “A.” Any services for which times for performance are not specified in this Agreement shall be started and completed by Consultant in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the Consultant. Consultant shall submit all requests for time extensions to the City in writing no later than ten days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due. City shall grant or deny such requests at its sole discretion.

2.1 Te
rm. The term of this Agreement shall begin on February 1, 2023 and end on February 1, 2026, unless terminated in accordance with Section 6.

3. Compensation . City shall pay Consultant on a time and expense basis, at the billing rates set forth in Exhibit “B,” attached and incorporated by reference for services performed under this Agreement.

ATTACHMENT A
City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services
2 3.1 Not to Exceed Amount. Consultant’s total compensation under this Agreement shall not exceed $106,000. Consultant’s billing rates shall cover all costs and expenses for Consultant’s performance of this Agreement. No work shall be performed by Consultant in excess of the total compensation amount provided in this section without the City’s prior written approval.

3.2 Invoices. Consultant shall submit monthly invoice(s) to the City that describe the services performed, including times, dates, and names of persons performing the services.

3.2.1 If Consultant is providing services in response to a development application, separate invoice(s) must be issued for each application and each invoice shall contain the City’s designated development application number.

3.2.2 Consultant’s failure to submit invoice(s) in accordance with these requirements may result in the City rejecting said invoice(s) and thereby delaying payment to Consultant.

3.3 Payment. Within 30 days after the City’s receipt of invoice(s), City shall make payment to the Consultant based upon the services described on the invoice(s) and approved by the City.

4. Indemnification. Consultant shall, to the fullest extent permitted by law, indemnify, defend (with independent counsel approved by the City), and hold harmless the City from and against any claims arising out of Consultant’s performance or failure to comply with obligations under this Agreement, except to the extent caused by the sole, active negligence or willful misconduct of the City.

In this section, “City” means the City, its officials, officers, agents, employees and volunteers; “Consultant” means the Consultant, its employe es, agents and subcontractors; “Claims” includes claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses) and any allegations of these; and “Arising out of” includes “pertaining to” and “relating to”.
(The duty of a "design professional" to indemnify and defend the City is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the design professional, under Civ. Code § 2782.8.)
The provisions of this section survive completion of the services or the termination of this Agreement, and are not limited by the provisions of Section 5 relating to insurance.

5. Insurance. Consultant shall, throughout the duration of this Agreement, maintain insurance to cover Consultant, its agents, representatives, and employees in connection with the performance of services under this Agreement at the minimum levels set forth herein.

5.1 Commercial General Liability (with coverage at least as broad as ISO form CG 00 01 01 96)
“per occurrence” coverage shall be maintained in an amount not less than $2,000,000 general aggregate and $1,000,000 per occurrence for general liability, bodily injury, personal injury,
and property damage.

5.2 Workers’ Compensation coverage shall be maintained as required by the State of California.

5.3 Professional Liability “claims made” coverage shall be maintained to cover damages that
may be the result of errors, omissions, or negligent acts of Consultant in an amount not less than $1,000,000 per claim.
3 City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

5.4 Endorsements. Consultant shall obtain endorsements to the commercial general liability insurance policies with the following provisions:

5.4.1 The City (including its elected officials, officers, employees, agents, and volunteers) shall
be named as an additional “insured.”

5.4.2 For any claims related to this Agreement, Consultant’s coverage shall be prim
ary insurance with respect to the City. Any insurance maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it.

5.5 Notice
of Cancellation. Consultant shall notify the City if the policy is canceled before the expiration date. For the purpose of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. Consultant shall immediately obtain a replacement policy.

5.6 Authorized Insurers. All insurance companies providing coverage to Consultant shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

5.7 Insurance Certificate. Consultant shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and endorsements, in a form satisfactory to the City, before the City signs this Agreement.

5.8 Substitute Certificates. Consultant shall provide a substitute certificate of insurance no later than 30 days prior to the policy expiration date of any insurance policy required by this Agreement.

5.9 Consultant’s Obligation. Maintenance of insurance by the Consultant as specified in this Agreement shall in no way be interpreted as relieving the Consultant of any responsibility whatsoever (including indemnity obligations under this Agreement), and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Failure to provide or maintain any insurance policies or endorsements required herein may result in the City terminating this Agreement.

6. Termination . The City may terminate this Agreement by giving ten days’ written notice to Consultant. Upon termination, Consultant shall give the City all original documents, including preliminary drafts and supporting documents, prepared by Consultant for this Agreement. The City shall pay Consultant for all services satisfactorily performed in accordance with this Agreement, up to the date notice is given.

7. Dispute Resolution. If any dispute arises between the City and Consultant that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:

7.1 Each Party shall designate a senior management or executive level repr
esentative to negotiate the dispute;

7.2 The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority.

7.3 If the issue remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiations between legal counsel. If the aforementioned process fails, the Parties shall resolve any remaining disputes through mediation to expedite the resolution of the dispute.

7.4 The mediation process shall provide for the selection within fifteen (15) days by both Parties of a disinterested third person as mediator, shall be commenced within thirty (30) days and shall be concluded within fifteen (15) days from the commencement of the mediation.

7.5 The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.

7.6 The dispute resolution process is a material condition to this Agreement and must be exhausted prior to either Party initiating legal action. This dispute resolution process is City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

4 not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code §§ 900 et seq.

8. Ownership of Work. All original documents prepared by Consultant for this Agreement, whether complete or in progress, are the property of the City, and shall be given to the City at the completion of Consultant’s services, or upon demand from the City. No such documents shall be revealed or made available by Consultant to any third party without the City’s prior written consent.

9. Independent Contractor Status.

Consultant is an independent contractor and is solely
responsible for the acts of its employees or agents, including any negligent acts or omissions.

Consultant is not City’s employee and Consultant shall have no authority, express or implied, to act on behalf of the City as an agent, or to bind the City to any obligation, unless the City provides prior written authorization. Consultant is free to work for other entities while under contract with the City. Consultant, and its agents or employees, are not entitled to City benefits.

10. C onflicts of Interest . Consultant (including its employees, agents, and subconsultants) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. If Consultant maintains or acquires such a conflicting interest, the City may terminate any contract (including this Agreement) involving Consultant’s conflicting interest.

11. Rebates, Kickbacks, or Other Unlawful Consideration. C onsultant warrants that this
Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration either promised or paid to any City official or employee. For breach of this warranty, City shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

12. Notices. A
ll notices, demands, or other communications which this Agreement contemplates or authorizes shall be in writing and shall be personally delivered or mailed to the other party to the addresses listed below. Communications shall be deemed to have been given and received on the first to occur of: (1) actual receipt at the address designated below, or (2) three working days after the deposit in the United States Mail of registered or certified mail, sent to the address designated below.

To City: To
Consultant:

Karin Schnaider Ryder Todd Smith
333 Civic Center Plaza P.O. Box 52152
Tracy, CA 95376 Irvine, CA 92619

With a copy to:

City Attorney
333 Civic Center Plaza
Tracy, CA 95376

Communications shall be deemed to have been given and received on the first to occur of: (1) actual receipt at the address designated above, or (2) three working days after the deposit in the United States Mail of registered or certified mail, sent to the address designated above.

City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

5 13. Miscellaneous.

13.1 Standard of Care. Unless otherwise specified in this Agreement, the standard of care applicable to Consultant’s services will be the degree of skill and diligence ordinarily used by reputable professionals performing in the same or similar time and locality, and under the same or similar circumstances.

13.2 Amendments. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

13.3 Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

13.4 Assignment and Delegation. Consultant may not assign, transfer or delegate this Agreement or any portion of it without the City’s written consent. Any attempt to do so will be void. City’s consent to one assignment shall not be deemed to be a consent to any subsequent assignment.

13.5 Jurisdiction and Venue. The interpretation, validity, and enforcement of the Agreement shall be governed by and construed under the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of San Joaquin.

13.6 Compliance with the Law. Consultant shall comply with all applicable local, state, and federal laws, whether or not those laws are expressly stated in this Agreement.

13.6.1 Prevailing Wage Laws. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates; employment of apprentices (§ 1777.5), certified payroll records (§1776), hours of labor (§1813 and §1815), debarment of contractors and subcontractors (§1777.1) and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed under this Agreement are part of a “public works” or “maintenance” project, as defined in the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. These prevailing rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents, harmless from any and all claims, costs, penalties, or interests arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

13.6.2 No
n -discrimination. Consultant represents and warrants that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Consultant shall also comply with all applicable anti-discrimination federal and state laws, including but not limited to, the California Fair Employment and Housing Act (Gov. Code 12990 (a-f) et seq.).

13.7 Business Entity Status. Consultant is responsible for filing all required documents and/or forms with the California Secretary of State and meeting all requirements of the Franchise Tax Board, to the extent such requirements apply to Consultant. By entering into this Agreement, Consultant represents that it is not a suspended corporation. If Consultant is a suspended corporation at the time it enters this Agreement, City may take steps to have this Agreement declared voidable.

13.8 Business License. Before the City signs this Agreement, Consultant shall obtain a City of Tracy Business License. Consultant shall maintain an active City of Tracy Business License during the term of this Agreement.

13.9 Successors and Assigns. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

6 13 .10 Construction of Agreement. Each Party hereto has had an equivalent opportunity to participate in the drafting of this Agreement and/or to consult with legal counsel.

Therefore, the usual construction of an agreement against the drafting Party shall not apply hereto.

13.11 Severability. If a term of this Agreement is held invalid by a court of competent jurisdiction, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in effect.

13.12 Controlling Provisions. In the case of any conflict between the terms of this Agreement and the Exhibits hereto, and Consultant’s proposal (if any), the Agreement shall control. In the case of any conflict between the Exhibits hereto and the Consultant’s proposal (if any), the Exhibits shall control.

13.13 Entire Agreement. This Agreement and the attached Exhibits comprise the entire integrated understanding between the Parties concerning the services to be performed.

This Agreement supersedes all prior negotiations, representations or agreements. All exhibits attached hereto are incorporated by reference herein.

14. Signatures.

The individuals executing this Agreement on behalf of Consultant represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of Consultant.

The par
ties agree to the full performance of the terms set forth here.

City of Tracy

_____________________________
By: Nancy Young
Title: Mayor
Date: _______________________

Attest:

_____________________________
Adrianne Richardson, City Clerk

Approved as to form:

_____________________________
Bijal Patel, City Attorney
Tripepi, Smith & Associates, Inc.

________________________________
By: Ryder Todd Smith
Title: President
Date: _______________________

By: Nicole D. Smith
Title: Chief Financial Officer
Date: ________________________

Federal Employer Tax ID No. 73-1642614

Exhibits:

A Scope of Work, including personnel and time of performance (See Agreement sections 1 and 2.)
B Compensation (See Agreement section 3.)

City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

7 EXHIBIT A
Scope of Services

SCOPE OF SERVICES

Tripepi Smith will develop and expand upon the City’s existing marketing and communication initiatives to support its strategic economic development, public outreach and engagement efforts. The contract scope of work includes:

TIME OF PERFORMANCE

The term of this Agreement shall begin on February 1, 2023 and end on February 1, 2026, unless terminated in accordance with Section 6 of the Professional Services Agreement.

ADVERTISING CAMPAIGN

• Review existing messaging and develop new messaging, refine market differentiation, and key economic development points, update creative ads/visual designs, refine target audiences, and continue to deliver messaging for the online digital economic development campaign.
• Develop and implement digital advertising campaigns on social media platforms (e.g.

Facebook, LinkedIn, Instagram, and/or Google) that target intended audiences for different purposes and driving traffic to Economic Development and/or City website. • Continue exploration and execution of additional advertising opportunities such as (but not limited to) airports, trains or metro lines, buses, radio, publications, etc. • Refine Economic Development advertising campaign strategic plan document that outlines campaign goals, actions, timelines, and proposed outcomes, as requested. • Assist City with scripting, filming, editing, motion graphics and any video-oriented or photo-oriented requests.

MONTHLY METRICS

• Provide monthly dashboard metric reports on social media platform engagement and website traffic, including City of Tracy accounts and Constant Contact newsletters.

GRAPHIC DESIGN

• Develop print and digital ad designs that relate to the existing economic development digital advertising campaign.
• Graphic design support for various projects, such as but not limited to print ads in publications, posters, brochures, social media graphics, website graphics, etc. • Update the style and branding guide to include any additions or edits that may arise, such as template formats, business card updates and/or sub-brand logo usage.

WEBSITE/TECHNICAL ASSISTANCE

• Assist staff to ensure cohesive messaging on Economic Development website in relation to digital ad campaign messaging.
• Provide support and content creation to Tracy staff on the City website and Economic Development website.
• Assist Tracy Staff to improve SEO on webpages.
• Provide support with transferring content on the Economic Development City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services

8 website to the City website. If requested, Tripepi Smith will provide the City with a quote for content transfer and will work with staff to determine cost, scope, timeline, and logistics.

OTHER

• Onsite visit(s) from Tripepi Smith staff to present metrics, progress of ad campaign and engagement to City Staff and/or City Council, as needed.

City of Tracy -- Professional Services Agreement with Tripepi Smith and Associates Marketing and Communication Services
9 EXHIBIT B
Compensation
Services will be billed on a time and materials basis (ad hoc) using Tripepi Smith’s standard hourly rates below.

PERSONNEL
Provided is the 2022-2023 standard ad hoc hourly rates for Tripepi Smith and Associates. The contract amount shall not exceed $106,000 over a three-year term. The cost estimate for each year, which includes a projected 8% Consumer price Index (CPI) rate increase (reflecting current inflation trends) is: Year 1 - $32,500; Year 2 - $35,100; Year 3 - $37,908. Tripepi Smith will increase the hourly rate for all resources by five percent (5%) or the regional CPI index –
whichever is higher – on the anniversary of the contract each year.

Most
of the scope of work will be completed by the Senior Business Analyst, Business Analyst, and
Graphic Designer at the rates listed below.

Travel Fees: Tripepi Smith will be reimbursed for travel expenses related to the scope of work when the travel is preauthorized by the client. Travel time to Tracy will be billed at half rate.

Equipment Fees: Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply:

Resource Hourly
Rates
Principal $281
Director $209
Senior Business Analyst $167
Business Analyst $108
Junior Business Analyst $81
Senior Videographer/Animator $174
Photographer/Videographer $114
Senior Graphic Designer $156
Graphic Designer $108
Website Designer/Programmer $150
Drone Operator $179
.
$350 half-day (less than 4 hours) video equipment fee
$550 full-day (4 or more hours) video equipment fee
$500 drone equipment fee
RFP response submitted for:

CITY OF TRACY
Communications, Marketing and Economic
Development Services
Submitted: September 28, 2022
By: President Ryder Todd Smith and Senior Business Analyst Melanie James

ATTACHMENT B
City of Tracy | Communications, Marketing and Economic Development Services

2 TABLE OF CONTENTS

INTRODUCTION .............................................................................................................................................. 3 COMPANY PROFILE ......................................................................................................................................... 4 OUR HISTORY WITH CITY OF TRACY ............................................................................................................... 7 SCOPE OF WORK ........................................................................................................................................... 10 PROJECT TEAM ............................................................................................................................................. 12 ESTIMATED COST OF ENGAGEMENT ............................................................................................................ 15 REFERENCES ................................................................................................................................................. 18

City of Tracy | Communications, Marketing and Economic Development Services

3 INTRODUCTION
Thank you for this opportunity to propose on the continuation of the Communications, Marketing and Economic Development Services for the City of Tracy. The following proposal is for the continuation of marketing services that includes, but is not limited to social media management, check-in calls, metrics reporting, advertising campaign strategy and management, graphic design support, video production support and communications support.

Tripepi Smith has proposed to continue the ad hoc relationship we currently have for our general marketing support for the City for both the Economic Development and Communications departments. This arrangement accommodates the various services requested and provides flexibility for both parties to develop a comprehensive strategy and marketing message. The Communications, Marketing and Economic Development Services scope proposed here will refresh and continue the existing online campaign, style guide updates, expanded metric reporting, graphic design services, and more.

We have a strong history of working with Tracy and bringing projects to successful conclusions, along with familiarity with the people, the brand of the City and look forward to continuing to work with the City of Tracy.

Regards,

Ryder Todd Smith
Co-Founder & President, Tripepi Smith
[email protected] • (626) 536-2173 • Fax: (949) 679-8371 PO Box 52152, Irvine, CA 92619

City of Tracy | Communications, Marketing and Economic Development Services

4 COMPANY PROFILE
A Public Affairs Firm that Understands Local Government Tripepi Smith excels at all aspects of public affairs, including video production. Founded in 2000 and incorporated in 2002 as a California Corporation, Tripepi Smith is based in Orange County. We work in a complex environment where successful communications go hand-in-hand with marketing and technical expertise. As a full-service marketing and creative services firm, Tripepi Smith delivers public meeting video production services tailored for local government including related services such as graphic design, non-linear editing, event production, and technical support on complex audio-visual installations.

Tripepi Smith’s team of 46 communications experts offers the right professionals for the job while being small enough to be nimble and responsive. Tripepi Smith has a spectrum of experience and skills that allows us to apply the appropriate resource to the appropriate tasks to both execute faster and reduce engagement costs. These skills vary by both years of experience and core hard skills (website and graphic design, videography, writing, and social media, for examples). At Tripepi Smith, experienced directors and analysts drive strategy and implement messaging with support from two in-house accredited public relations (APR) professionals. Government affairs experts and policy wonks innovate for our dozens of municipal clients. Thirteen full-time creative professionals generate compelling websites, design, branding, social media, photography and video. One full-time FAA certified drone pilot captures captivating footage for videos and photos. Tripepi Smith also has a full-scale video production team with extensive cablecasting, event production, and A/V expertise. The result: we have an ability to tell a complete story across mediums all within our one team.

Our firm operates in a virtual office environment. Being virtual enhances operational resilience and grants us access to a flexible and diverse workforce. The team—composed of policy wonks, creative message developers, broadcast specialists, videography experts, technology gurus and graphic artists—is located throughout California, Arizona, New Mexico, Texas, and Tennesee.

City of Tracy | Communications, Marketing and Economic Development Services

5 Grounded in Civic Affairs
Co-Founder and CFO Nicole Tripepi Smith is a second-generation civic affairs professional (her father was a city manager for 28 years), and Co-Founder and President Ryder Todd Smith brings more than a decade of public agency marketing and communications experience to the table.

Implementing Strategy and Engaging Audiences
Tripepi Smith recognizes the important interplay of technology, marketing and public affairs.

It’s about presenting ideas that advance communities and public institutions. An important corollary to this is providing the technology and creative services that can build materials to engage audiences and make ideas resonate. Tripepi Smith’s multi-faceted team enables us to reach these goals and lead effective creative strategy.

Strategic
Tripepi Smith is a provider of technology,
communications and public affairs services. We
leverage our skills and experiences in each of
these areas to deliver efficient, technologically
driven communication solutions that reflect our
deep understanding of local government. Our
team has a strong record of working with public
agencies, joint powers authorities and not-for-
profit organizations throughout California to
better engage and connect with their
stakeholders and community.

Creative
Tripepi Smith’s creative and technological professionals have worked with public and private clients on imagery, videograpgy, graphic design and user experience in an array of projects.

Our firm offers creative services that address not only traditional media such as websites, print, logo design and advertising but also non-traditional marketing services around email campaigns, social media, blogging, SEO, video production, cablecasting and more. This integrated approach to content development makes the process more efficient and more effective for clients.

City of Tracy | Communications, Marketing and Economic Development Services

6 Content x Distribution = IMPACT
Tripepi Smith was born in the digital era and brings
significant technical skills to the table. Members of
our team carry technical certifications in Hootsuite
Social Media Marketing, Facebook Blueprint, Google
Advertising, Google Analytics and Twitter Flight
School, among others. We take digital seriously and
recognize how critical it is to not only develop great
visuals and messaging, but to ensure the audiences
we want to reach actually see that content. Without
content distribution there is no IMPACT.

Services Offered
Strategy, Marketing, Communications
Strategic development, research,
surveys, messaging
Social media management
Web and social media strategy,
optimization (SEO), metrics
Web hosting and support
Email campaigns
Relations (media, stakeholders,
public, government)
Support and training for events,
presentations and virtual gatherings
Google AdWords, LinkedIn and
Facebook advertising
Creative Services
Full-scale Video production and
animation, including event production
Full-service graphic design for digital,
print and outdoor
Photography, illustration and
information graphics
Web design and implementation
Brand and logo development
Content generation, writing and
editorial
Output services (digital distribution,
print management, mail management)
Conflict of Interest Disclosure and Ethics
Tripepi Smith operates in a complex marketplace that is more political than most industries. As a result, conflicts of interest (real or perceived) can arise. The first and foremost obligation of Tripepi Smith is to outline all existing client relationships to prospects so as to let the prospect determine if a conflict exists. At this time, Tripepi Smith does not see any conflicts with our client work and the City of Bellflower. Read more about Tripepi Smith’s commitment to ethics at tripepismith.com/about-us/#ethics

City of Tracy | Communications, Marketing and Economic Development Services

7 OUR HISTORY WITH CITY OF TRACY
Tripepi Smith was first engaged in 2017 to assist the Economic Development Department to create and implement a marketing plan to drive engagement, awareness, and increase economic development within the City of Tracy. This engagement began small with social media and google advertising campaigns. Then in 2018, Tracy also engaged us to do graphic design work and refresh the existing style and branding guide while continuing our social media and google campaign work which was also growing. In 2019, we continued our Economic Development Campaign engagement but shifted its focus more on business attraction while still providing graphic design support and campaign metrics to monitor the status of all the campaigns and strategically adjusting campaigns when they underperformed.

When the pandemic hit in early 2020, Tripepi Smith shifted focus from business attraction campaign to help the Communications and Economic Development Department with community and shop local campaign messaging, as well as services that people could access during the pandemic to continue providing support to Tracy businesses and residents. In 2021, once the pandemic began to taper off and businesses were able to open back up full-time, we resumed our Economic Development Campaign focusing on business attraction, continued the shop local campaign messaging to support local businesses in the City, provided graphic design and social media support for the Communications Department, and also expanded our work to promote tourism in the City of Tracy with help from the San Joaquin County’s Tourism Recovery funding agreement. During this time, we also produced the City’s Virtual State of the City video titled “2021 Team Tracy Address”. Tripepi Smith assisted with script review, onsite filming of the Mayor and Councilmembers, capturing b-roll and using existing footage from the City, post-production editing together the 19 minute video and assisting the City with debuting it on YouTube and Facebook. The video can be viewed on City’s YouTube channel at https://youtu.be/oOD2hTC237g.

We began metrics reporting in 2019 and have provided monthly metrics throughout our engagement with the city. The metrics are used to monitor and manage the different social media and google campaigns to drive engagement, expand reach and messaging, and continue increasing followers for the City. In mid-2021, we also add the Tracy Police Department to the metrics reporting to provide PD with insight on the posts and engagement on their platforms.

City of Tracy | Communications, Marketing and Economic Development Services

8 From February 2019 to May 2022, Tripepi Smith has help Tracy increase followers and engagement across all social media platforms. Below is a graph demonstrating the increase in engagement for each platform we monitor:

In addition to social media metrics and increasing engagement, Tripepi Smith has also provide high-quality graphic design support in a myriad of formats (digital, branding, and print). Below are some samples of work we’ve done over years for the City of Tracy:

BART Posters for SJC Tourism Campaign
Shop Local Campaign Logo
ACE Train Posters for ED Business
Attraction Campaign
Economic Development Brochure
Total Followers/
Subscribers Growth
2019 February
2022 May
City of Tracy | Communications, Marketing and Economic Development Services

9 These are just a few samples of the some of the more recent work we’ve with the City, but it shows the breadth of work we provide to enhance the marketing and communications for the City of Tracy and it’s staff.

Sample of ED Business Attraction Remarketing Google Ads Sample of Shop Local Campaign Social Media Posts
City of Tracy | Communications, Marketing and Economic Development Services

10 SCOPE OF WORK
The Tripepi Smith team brings expertise in all areas of marketing and communications and is prepared to continue the Communications, Marketing and Economic Development Services for the City of Tracy. Tripepi Smith is well-versed in the needs of the City and eager to continue to develop and expand on the existing comprehensive marketing campaign efforts.

Possible work for the requested scope of work includes, but is not limited to, the following:

ADVERTISING CAMPAIGN
• Review existing messaging and develop new messaging, refine market differentiation, and key economic development points, update creative ads/visual designs, refine target audiences, and continue to deliver messaging for the online digital economic development campaign.
• Continue digital advertising campaigns on social media platforms (e.g. Facebook, LinkedIn, Instagram, and/or Google) that target intended audiences for different purposes and driving traffic to Economic Development and/or City website. • Continue exploration and execution of additional advertising opportunities such as (but not limited to) airports, trains or metro lines, buses, radio, publications, etc. • Refine Economic Development advertising campaign strategic plan document that outlines campaign goals, actions, timelines, and proposed outcomes, as requested. • Assist Tracy team with scripting, filming, editing, motion graphics and any video-oriented or photo-oriented requests.

MONTHLY METRICS
• Provide monthly dashboard metric reports on social media platform engagement and website traffic, including City of Tracy accounts, Tracy Police Department accounts, and Constant Contact Newsletters.

GRAPHIC DESIGN
• Develop print and digital ad designs that relate to the existing economic development digital advertising campaign.
• Graphic design support for various projects, such as but not limited to, print ads in publications, posters, brochures, social media graphics, website graphics, etc. • Update the style and branding guide to include any additions or edits that may arise, such as template formats, business card updates and/or sub-brand logo usage.

WEBSITE/TECHNICAL ASSISTANCE
• Assist staff to ensure cohesive messaging on economic development website in relation to digital ad campaign messaging.
• Provide support and content creation to Tracy Staff on the City Website and Economic Development website.

City of Tracy | Communications, Marketing and Economic Development Services

11 • Assist Tracy Staff to improve SEO on webpages (may include working with Granicus support)
• Provide support with content transfer of the content on the Economic Development website to the City website. If requested, Tripepi Smith will provide the City with a quote for content transfer for the ED website content transfer work and will work with Tracy to determine cost, scope, timeline, and logistics.

OTHER
• Onsite visit(s) from Tripepi Smith staff to present metrics, progress of ad campaign and engagement to City Staff and/or City Council, as needed.

City of Tracy | Communications, Marketing and Economic Development Services

12 PROJECT TEAM

Melanie James will be the project lead and provide project management support on a day-to- day basis, graphic design services and in-person attendance at meetings and presentations.

Karen Villasenor will provide strategy expertise on Google Analytics and AdWords, search engine marketing tools, and will also attend in-person meetings and presentations. Cailyn Thompson will provide social media management, advertising management, metrics reporting, and Google Analytics and AdWords support. Sara Madsen will provide graphic design support, as needed. Nolan Voge will provide videography services, as needed. Ryder Todd Smith will provide onsite council presentations as needed and assist staff with any industry-specific expertise or strategic engagements. If the City requires other services outside the scope of work, Tripepi Smith will provide additional resources at our hourly ad hoc rates.

Bios
Resumes are available for the listed team upon request.

Ryder Todd Smith – President
Ryder has over 20 years of experience in government relations, technology and marketing. As president, he leads Tripepi Smith and is the ultimate project owner of its clients, which span over 90 public, private and non-profit agencies. Ryder is also the creator of the City Internet Strategies Study, publisher of the Civic Business Journal and a frequent speaker on the local government circuit. Additionally, his insights have been published by industry-leading publications, such as Western City Magazine and Public Management Magazine, and local government professional organizations, such as the California City Management Foundation and Municipal Management Association of Northern California have recognized and awarded his support as a longtime partner.

Ryder graduated from Claremont McKenna College (CMC) with a Bachelor of Arts in philosophy, politics, economics and a dual degree in economics and served as President of the 10,000-member Alumni Association from 2008 – 2010. He now volunteers his time as vice chair Ryder Todd Smith
President
Melanie James
Sr. Business Analyst
Client Lead
Karen Villaseñor
Sr. Business Analyst
Sara Madsen
Sr. Business Analyst/
Graphic Artist
Cailyn Thompson
Junior Business
Analyst
Nolan Voge
Videographer/
Drone Operator
City of Tracy | Communications, Marketing and Economic Development Services

13 of the Rose Institute of State and Local Government at CMC and is a former planning commissioner for the City of Tustin.

Melanie James – Senior Business Analyst
Melanie James is a talented graphic artist, expert on the WordPress platform, a skilled project manager and a lead for Tripepi Smith’s cablecasting and videography services. She has managed and delivered dozens of successful website development projects and has a full suite of creativity skills rooted in her formal graphic arts education. Her skills cover the full Adobe Creative Suite and into HTML and CSS. In addition, she has managed an array of projects ranging from robust digital advertising campaigns to comprehensive video production projects.

She has worked as the lead project manager and graphic designer for the City of Tracy since 2019.

Her clients include City of Tracy, City of Daly City, City of Bellflower, City of Huntington Beach, City of Fullerton, City of La Cañada Flintridge, City of Menifee, City of Paramount, Santa Clara County Fire Department, and Placer Mosquito Vector Control District.

Karen Villaseñor – Senior Business Analyst
Karen Villaseñor is a Senior Business Analyst with Tripepi Smith. She received her Bachelor of Science in Communication, with an emphasis in Public Relations, from California State Polytechnic University, Pomona. Karen brings unique local government experience and insight to the Tripepi Smith team. Having delivered both in-depth research and hands-on work for various public agencies and organizations over the past few years, she assists clients in leveraging their social media and online platforms to connect with their communities. Additionally, backed by first-hand experience in working with city managers and city staff, she is passionate about shaping positive and transparent relationships between local government agencies and the residents they serve.

She has worked as the lead social media manager and analytics expert for the City of Tracy since 2019.

Her client work includes City of Tracy, City of American Canyon, City of Benicia, California Choice Energy Authority, Clean Energy Alliance, SCV Water, Mt. San Antonio Gardens, City of Palmdale, and Pomona Choice Energy.

Karen is a certified Hootsuite Social Marketing Professional, Facebook Blueprint Planning Professional and Constant Contact Solutions Provider. She also holds certifications in Google Analytics and Google Ads Search and has completed LinkedIn’s former advertising course, Advertising on LinkedIn, as well as the University of Southern California’s Executive Education Forum for Local Leaders.

Cailyn Thompson – Junior Business Analyst
Cailyn Thompson brings a strong work ethic and open-minded dynamic to the Tripepi Smith Team with a background in recreation, collegiate athletics and event management. She recently graduated from St. John’s University (SJU) with a Master of Business Administration degree in Strategic Management and a Bachelor of Science degree in Sport Management with a minor in Business Administration. She developed her skills in leadership, organization and event management in her time at SJU with on-campus internships, the graduate assistantship City of Tracy | Communications, Marketing and Economic Development Services

14 program and summer employment with the City of Cypress Recreation. Cailyn provides social media management, marketing and communications support, metrics reporting, communication assessments to many Tripepi Smith clients. She has worked as the social media, ad campaign, metrics reporting support for the City of Tracy since 2021.

Cailyn is a certified Hootsuite Social Marketing Professional. Her client work includes the City of Tracy, City of La Cañada Flintridge, City of Hercules, City of Renton, City of Fontana, City of Benicia, City of Carson, City of Pinole, and City of Saratoga.

Sara Madsen – Senior Business Analyst/Graphic Artist
Sara Madsen is a talented graphic designer with a background in marketing and environmental sustainability, in which she earned her degree from San Diego State University. Her formal education in Visual Communications and passion for the environment led her to complete a Creative Design internship with ECOLIFE Conservation. During her time with the non-profit, she advanced her strategic approach to graphic design. As a continuation of her interest in non-profits, NGOs, and the public sector, Sara tackles graphic design, digital marketing and web development projects for clients and Tripepi Smith.

Her clients include City of Indian Wells, City of Paramount, City of Hawaiian Gardens, City of Vallejo, City of Lomita, City of Culver City, City of Palm Desert, City of Palmdale, California Choice Energy Authority, Santa Clarita Valley Water, California Joint Powers Insurance Authority, Renne Public Law Group and Civiltec Engineering.

Nolan Voge – Videographer
Nolan Voge offers creative insight and technical solutions to the Tripepi Smith team with extensive knowledge in video systems, creative media projects and venue production. As a recent graduate of San Diego State University (SDSU), he received a Bachelor of Science degree in Television, Film and New Media with an emphasis in Production and a minor in Theatre Arts. He displayed his strong work ethic outside of the classroom by participating in nearly sixty projects relating to production. He further enhanced his experience as a content creator for the College of Education at SDSU, followed by employment in the government space. He previously practiced event videography, project management and his knowledge of video systems, computer systems and software with Empire Media Productions. He has provided video production support and strategy sessions for the City of Tracy since 2022, including editing the latest City of Tracy 2022-23 Budget Overview video.

Nolan is Hootsuite Social Marketing certified and holds a certification in Dante for audio solutions in production work. His client work includes City of Bellflower, City of Fullerton, City of Indian Wells, City of Lancaster, City of Menifee, City of Tracy, City of Villa Park, and California Joint Powers Authority.

City of Tracy | Communications, Marketing and Economic Development Services

15 ESTIMATED COST OF ENGAGEMENT
Given the diversity of needs and the probability that the scope of work will change as a strategy is developed and the campaigns adapt, Tripepi Smith suggests continuing a time and materials (T&M) engagement with the City of Tracy. This affords the most flexibility to both parties. If a repeatable monthly need is established or a broader plan is developed, Tripepi Smith could then provide a fixed price/monthly retainer option to the City.

The City should allocate $32,500 to sustain our work and allow for some expanded scope for ad hoc support in the coming fiscal year 2022-23. This amount does not include advertising budget for the online ad campaign. These funds should be sufficient to support the continued development of key message points and audience targeting, refinement of the existing online digital campaign strategy, continued monthly dashboard metric reports, graphic design services, video production support and assistance on the ED and City website.

If the City wishes to extend the term of the engagement for three years from July 1, 2022 to June 30, 2025, the estimated cost to continue the existing scope of work will be $105,508.00 time and materials (Year 1: $32,500; Year 2: $35,100; Year 3: $37,908). This estimate includes a projected 8% CPI index rate increase (reflecting current inflation trends). The City may also extend the engagement for additional subsequent years.

Ad Hoc Rate Schedule
The following rate schedule will apply for the following 12 months of our engagement with the City of Tracy for all work outlined in the scope above.

Most of the scope will be completed by the bolded resources at the rates listed below. Other resources may be used, when required, as the scope of the engagement evolves.

FY 2022-23 Standard Hourly Rates
Resource Rates
TS Principal $281.00/hour
TS Director $209.00/hour
TS Senior Business Analyst $167.00/hour
TS Business Analyst $108.00/hour
TS Junior Business Analyst $81.00/hour
TS Senior Graphic Design $156.00/hour
TS Graphic Design $108.00/hour
Senior Videographer/Animator $174.00/hour
Videographer/Photographer $114.00/hour
Website Designer/Programmer $150.00/hour
Drone Operator $179.00/hour
City of Tracy | Communications, Marketing and Economic Development Services

16 Payment Terms & Annual Increases
Tripepi Smith will invoice for time at the end of each month. Terms are net 30 days.

Time at Tripepi Smith is billed in 15-minute increments – i.e. we invoice our time in the following examples: 1.25, .75, 4 or 6.5 hours.

Annual Increases
Tripepi Smith will increase the hourly rate for all resources by five percent (5%) or the regional CPI index – whichever is higher – on the anniversary of the contract each year.

Travel Fees
Tripepi Smith will be reimbursed for travel expenses related to our work when the travel is pre- authorized by the client. Travel time to Tracy will be billed at half rate.

Other Costs
Because Tripepi Smith offers a broad set of services, including extensive content production, we have some other content production-related fees that may come up during the course of our engagement that we want to tell you about.

Equipment Fees
Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply:

Title Half Day Full Day
Video Equipment $350 $550
Drone Equipment N/A $500
$550 for a full day of video equipment use (includes full set of video equipment). Full day is defined as a shoot lasting four (4) or more hours. $350 for a half day of video equipment use. Half day is defined as anything up to four hours of video production. All such expenses will be authorized by the organization prior to fee being assessed. $500/day drone fee applies and is not inclusive of the drone operator time (Drone Operator rate).

Print & Advertising Fees
Title Client Pays Directly Client Reimburses TS
Print costs, digital promotion, media placement No Fees 10%

Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to recommend a printer with whom we have experience. Tripepi Smith typically has the printer bill the client directly for work. Tripepi Smith makes no money on print services and has no economic interest in the selected print vendor other than ensuring quality and fair City of Tracy | Communications, Marketing and Economic Development Services

17 pricing for our clients. If Tripepi Smith is asked to pay the bill for the client, we will apply a 10% agency fee to the reimbursement expense.

Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach strategy; often this comes with digital advertising fees. Tripepi Smith typically uses a client’s credit card to cover such fees, and those fees are impossible to estimate at this time without our firm being engaged in the work with the team. If a Tripepi Smith credit card is used to run the advertising campaign, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead.

Media Placement: Purchase fees for advertising media space is not included on Tripepi Smith advertising proposals. Usually, clients contract directly with media, but in the event Tripepi Smith covers these fees, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead.

Tripepi Smith Partnership Discounts
Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Partnerships include:

PublicCEO– digital public affairs news, reaching over 10,000 CA government executives https://www.publicceo.com
Civic Business Journal – digital interest stories about the people in local government https://www.civicbusinessjournal.com
FlashVote – planning, implementing, measuring civic surveys https://www.flashvote.com
TS Talent Solutions – talent search services for local government and related agencies https://tstalentsolutions.com

City of Tracy | Communications, Marketing and Economic Development Services

18 REFERENCES
Description
City of American Canyon
Jen Kansanback
Communications Manager
707.647.5355
[email protected]
Period: 2019 to present
On-demand crisis communications, platforms review, policy strategy expertise, graphic design, content production support, video production support, event management and facilitation, photography services, media outreach, social media management,
communications and leadership strategy, metric reporting, website content updates, copywriting services, quarterly communications calendar planning, professional development training.

City of Culver City
Shelly Wolfberg
Asst. to the City Manager
310.253.6008
[email protected]
Period: 2017 to present
Communications Assessment, strategy and action items, social media management, social media and media monitoring, ongoing
communications support, videography, monthly metrics reporting, photography, graphic design, bi-weekly client calls and crisis communications.

City of Duarte
Dan Jordan
City Manager
626.590.4633
[email protected]
Period: 2014 to present
Communications Assessment, video production, photography, outreach and communication services, graphic design and branding, quarterly newsletter support, social media management, writing, website content updates, metrics reporting, weekly client calls, and quarterly strategy meetings.

City of La Cañada Flintridge
Carl Alameda
Assistant City Manager
818.790.8880
[email protected]
Period: 2016 to present
Communications assessment, and on-demand communications support. Community newsletter generation, media relations management, video production, and strategic message development.

City of Indian Wells
Peter Castro
Deputy City Manager
760.346.2489
[email protected]
Period: 2017 to present
Weekly client calls, social media management, metrics reporting, video production, graphic design, content development, photography services, drone services, website content updates, and strategic communications.

APPROVED AS TO FORM AND LEGALITY

________________________
CITY ATTORNEY’S OFFICE

TRACY CITY COUNCIL

RESOLUTION NO. _______________

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
TRIPEPI SMITH AND ASSOCIATES, INC. FOR ECONOMIC

DEVELOPMENT MARKETING AND COMMUNICATION

CONSULTANT SERVICES FOR A THREE-YEAR TERM AND A TOTAL
NOT-TO-EXCEED AMOUNT OF $106,000

WHEREAS, on June 14, 2022, the City of Tracy released a Request for Qualifications and Proposals (RFQ/P) for Economic Development Marketing and Communication Consultant Services to support the Economic Development and Communication Divisions with strategic marketing, advertising, graphic design, messaging, digital analytics, and website content creation assistance; and

WHEREAS, the City received twelve (12) proposals and formed an internal evaluation and scoring committee to review and rank proposals; and

WHEREAS, after thorough review and discussion, Tripepi Smith & Associates, Inc. was selected as the top candidate for the following reasons: experience providing services outlined in RFQ/P, demonstrated understanding of work to be performed and innovative approaches as it pertains to marketing, promoting, and messaging for the City of Tracy , connection t o and knowledge of the Tracy community , professional qualifications and references , and proposed contract amount; and

WHEREAS, the City of Tracy has utilized Tripepi Smith & Associates, Inc. since FY 2017- 2018 to develop and implement its Economic Development Marketing Campaign, update the City Style and Branding Guide, design logos and graphics, track social media data analytics, produce promotional and informational videos, and other communications related support; and

WHEREAS, Tripepi Smith & Associates, Inc. has worked effectively to meet the City’s marketing and outreach goals and has done an excellent job anticipating the needs of staff and delivering projects on time, within budget, and reflective of the City’s branding and messaging; now, therefore, be it

Resolution 2023-____

Page 2 ends

RESOLVED: That the City Council of the City of Tracy hereby approves a Professional Services Agreement with Tripepi Smith and Associates , Inc. for Economic Development Marketing and Communication Consultant Services for a three -year term and a total not-to- exceed amount of $106,000.
* * * * * * * * * * * * * *
The foregoing Resolution 2023-_____ was adopted by the Tracy City Council on January 17, 2023, by the following vote:

AYES: COUNCIL M
EMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTENTION: COUNCIL MEMBERS:
___________________________________________
NANCY D. YO
UNG
Mayor of the City of Tracy, California
ATTEST:

ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
January 17, 2023
Agenda Item 3.A

RECOMMENDATI
ON
Approve by motion, after discussion, out-of-state travel for designated City Council Members to 1) Washington, D.C. for the following conference and lobbying trips: 2023 National League of Cities Congressional City Conference, a Federal Lobby Trip by the City of Tracy, and the San Joaquin Council of Governments Lobby Trip Known As The One Voice®; and 2) Dallas, Texas for the 2023 Public-Private Partnership Conference and Expo.

EXECUTIVE SUMMARY
Per the City Council travel policy, “expenses for international and out-of-state travel, other than the annual ‘One Voice®’ trip to Washington D.C. coordinated through the San Joaquin County Council of Governments, require(s) prior City Council approval.” To appropriately plan for Council
Member attendance, the City Council will discuss various upcoming conferences and lobbying efforts to
determine which members of the City Council, if any, will attend such conferences or lobbying trips on behalf of the City Council. The specific conferences and lobbying trips to be discussed are the following: 1) Washington, D.C. for the following conference and lobbying trips: 2023 National League of Cities Congressional City Conference, a federal lob
by trip for the City of Tracy, and the 2023 San Joaquin Council of Governments federal lob
by trip (One Voice®); and 2) Dallas, Texas for the 2023 Public-Private Partnership Conference and Expo. The Council shall approve any such out-of-state travel by motion.

BACKGROUND AND LEGISLATIVE HISTORY
San Joaquin County Council of Governments (SJCOG) has set the dates for their annual federal lobby trip, known as The One Voice® trip, for May 7 through May 12, 2023. This trip addresses topics
of regional concern to federally -elected officials and staff in Washington D.C. and includes
representatives from the SJCOG Board, Board alternates, and various elected officials and staff from the San Joaquin County region. The City’s travel policy does not require approval
for the out-of-state travel related to the One Voice® trip.

In addition
to the SJCOG’s federal lobby trip, the City of Tracy attends a separate federal lobby trip in Washington
D.C., which has been scheduled for April 25 through April 28, 2023. This trip addresses topics of local concern to federally-elected officials and staff in Washington D.C. and includes repres
entatives from the City Council, the City Manager, and various staff. Staff is supported by the City’s federal lobbyists, Townsend Public Affairs (TPA).

Beginning in 2022, the
City Council requested conference attendance at The National League of Cities’ “Congressional City Conference” held in Washington D.C. For 2023, this conference will occur
from March 26 through March 28, 2023. This conference brings “local leaders voices to Washington
D.C. and provides them with the necessary tools and connections to build a brighter future
for our nation’s cities, towns and villages”.

Also in 2022, the City Council requested conference attendance at the annual Public-Private Partnership Conference and Expo (P3C) held in Dallas, Texas. For 2023, P3C will occur from Agenda Item 3.A
January 17, 2023

Page 2 ends

Mar
ch 6 through March 8, 2023. The Public-Private Partnership Conference & Expo unites leaders from states and localities, higher education institutions, and public agencies, with industry to discuss in frastructure ch allenges faced nationwide; and how innovations in project del
ivery, procurement, life cycle asset management, and technology can help solve critical issues.

This agenda item provides an opportunity for Council to discuss the request for out-of-state travel, by motion, if so desired determine which Council Member(s) are approved to attend each referenced trip.

FISCAL IMPACT
The annual appropriation for Council conference fee, travel, meals, and lodging is approximately $5,000 per person. The City Council travel budget has approximately $35,000 remaining of uncommitted funds. Depending on the requests for travel, an additional appropriation of funds will be required if more than seven travel events are selected. The request for appropriations will be included in the FY 2022/23 Second Quarter Budget Update in February 2023.

COORDINATION
The City of Tracy is an active participant in the San Joaquin Council of Government’s federal lobbying efforts.

STRATEGIC PLAN
This action addresses and contributes to Council’s Strategic Priority of Governance, Goal No. 1 “M
odel Good Governess, Teamwork, and Transparency”.

ACTION REQUESTED OF THE CITY COUNCIL
Approve by motion, after discussion, out-of -state travel for designated City Council members to 1) Washington, D.C. for the following conference and lobbying trips: 2023 National League of Cities Congressional City Conference, a Federal Lobby Trip by the City of Tracy, and the San Joaquin Council of Governments Lobby Trip Known as The One Voice®; and 2) Dallas, Texas for the 2023 Public-Private Partnership Conference and Expo.

Prepared by: Karin Schnaider, Assistant City Manager
Reviewed by: Sara Cowell, Director of Finance
Approved by: Michael Rogers, City Manager
January 17, 2023
Agenda Item 3.B

RECOMMENDA
TION
Staff recommends that the City Council appoint, by motion, Lori Souza and Scott Arbogast to serve the remainder of two (2) vacated terms beginning January 18, 2023 and ending January 31, 2024 to the City of Tracy Parks and Community Services Commission.

EXECUTIVE SUMMARY
On October 19, 2022, the current City of Tracy representative on the Tracy Parks and Community Services Commission notified staff that he will be resigning effective December 3, 2022. A recruitment was conducted, and an appointment needs to be made to fill the remainder of the vacated position.

On December 5, 2022 another vacancy occurred, which was after the recruitment had closed.

According to Council Policy outlined in Resolution 2021-200 (Attachment A), “If the Council subcommittee determines there are multiple qualified candidates, the subcommittee may recommend the Council establish an eligibility list that will be used to fill vacancies that occur in the following twelve (12) months.”

BACKGROUND AND LEGISLATIVE HISTORY
On October 19, 2022, the current City of Tracy representative on the Tracy Parks and Community Services Commission notified staff that he will be resigning effective December 3, 2022. In anticipation of that upcoming resignation, a recruitment was opened on November 1, 2022 and ended on November 17, 2022, during which time, four (4) applications were received.

On December 5, 2022 another vacancy occurred, which was after the recruitment had closed.

According to Council Policy outlined in Resolution 2021-200, “If the Council subcommittee determines there are multiple qualified candidates, the subcommittee may recommend the Council establish an eligibility list that will be used to fill vacancies that occur in the following twelve (12) months.”

ANALYSIS
On December 12, 2022, a Council subcommittee consisting of Mayor Young and Mayor Pro Tem Davis, interviewed the four (4) applicants for the City of Tracy Parks and Community Services Commission. In accordance with Resolution No. 2021-200, the Council subcommittee recommended a candidate for appointment and also formed an eligibility list to the City of Tracy Parks and Community Servi ces Commission. During the interview process, Lori Souza was selected to fill the vacated term. Scott Arbogast placed first on the eligibility list, and John Giehl was placed second on the eligibility list. The fourth applicant did not get selected for the eligibility list.

FISCAL IMPACT
None
Agenda Item 3.B
January 17, 2023

Page 2 ends

PUBLIC OUTREACH/INTEREST
Notifica
tion of Parks and Community Services Commission recruitment has been posted on the City’s Social Media pages, Tracy Press, the City’s website, and Channel 26.

STRATEGI
C PLAN
This item
is a routine operational item and does not relate to any of the Council’s strategic plans.

ACTION

REQUESTED OF THE CITY COUNCIL
Staff
recommends that the City Council appoint, by motion, Lori Souza and Scott Arbogast to serve the remainder of two (2) vacated terms beginning January 18, 2023 and ending January 31, 2024 to the City of Tracy Parks and Community Services Commission.

Prepared by
: Necy Lopez, Deputy City Clerk
Reviewed by: Adrianne Richardson, City Clerk
Reviewed by: Karin Schnaider, Assistant City Manager
Approved by: Michael Rogers, City Manager
Attach
ment A: Resolution 2021-200
Tx. Y A> t[] f i6Z I7

ADOPTING A COUNCIL POLICY ESTABLISHING A SELECTION PROCESS FOR APPOINTMENTS TO CITY ADVISORY BODIES AND REPEALING RESOLUTION NO. 2021- 131
WHEREAS, On September 7, 2021, the Tracy City Council adopted Resolution 2021- 131 establishing a policy for the selection process for appointments to City advisory Bodies and repealing Resolution 2020-009;
WHEREAS, The current policy states that Council shall appoint two Council Members to serve on a subcommittee to review applications, interview applicants and recommend a candidate for appointment to the board, commission or committee, and WHEREAS, Council wishes to amend the language of Section 2 ( D)( 1) to state that Council shall appoint two members and an alternate to serve on a subcommittee to review applications, interview applicants and recommend a candidate for appointment to the board, commission or committee.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Tracy hereby adopts the Council Policy Establishing a Selection Process for Appointments to City Advisory Bodies, attached as Exhibit A, and thereby repeals and supersedes Resolution No. 2021- 131.

The foregoing Resolution 2021- 200 was passed and adopted by the Tracy City Council on the 21 st day of December, 2021, by the following vote:

AYES: COUNCIL MEMBERS: ARRIOLA, BEDOLLA, DAVIS, VARGAS, YOUNG NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
YO, L ( 0.

MAYOR
ATTEST:
l

CITY CLERK

ATTACHMENT A

COUNCIL POLICY ESTABLISHING A SELECTION PROCESS FOR APPOINTMENTS TO

CITY ADVISORY BODIES
Exhibit " A" to Resolution No. 2021- 200)
SECTION 1: PURPOSE
To establish a selection process for appointments to City advisory bodies including defining residency requirements, in accordance with Government Code sections 54970 et seq.

SECTION 2: SELECTION PROCESS FOR APPOINTEE BODIES
A. On or before December 31st of each year, the City Clerk shall prepare an appointment list of all regularandongoingboards, commissionsandcommitteesthat areappointedby the City Council of the City of Tracy. The list shall contain the following information:

1. A list of all appointee terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of the appointment, the date the term expires and the necessary qualifications for the position.

2. A list of all boards, commissions and committees whose members serve at the pleasure of the Council and the necessary qualifications of each position.

3. The list of appointments shall be made available to the public for a reasonable fee that shall not exceed actual cost of production. The Tracy Public Library shall receive a copy of the list.

B. Whenevera vacancyoccursin any board, commissionor committee, whetherdueto expiration of an appointee' s term, resignation, death, termination or other causes, a special notice shall be posted in the office of the City Clerk, The Tracy Public Library, the City website, and in other places as directed within twenty ( 20) days after the vacancy occurs.

Final appointment to the board, commission or committee shall not be made by the City Council for at least ten (10) working days after the posting of the notice in the Clerk's office.

If Council finds an emergency exists, the Council may fill the unscheduled vacancy immediately.

C. Appointments shall be made for the remainder of the term created by the vacancy except as follows:

1. If appointee will fill an un -expired term with six months or less remaining, the appointment shall be deemed to be for the new term.

2. If the vacancy is filled by an emergency appointment the appointee shall serve only on an acting basis until the final appointment is made pursuant to section 2.

D. The Council shall use the following selection process to provide an equal opportunity for appointment to a board, commission or committee:

1. Council shall appoint two Council members and an alternate to serve on a subcommittee to review applications, interview applicants and recommend a candidate for appointment to the board, commission or committee.

2. If the Council subcommittee determines there are multiple qualified candidates, the subcommittee may recommend the Council establish an eligibility list that will be used to fill vacancies that occur in the following twelve (12) months.

3. At the Council subcommittee' s discretion, the chair ( or designee) of the board, committee or commission for which a member will be appointed, can participate in the interviews.

E. An individualalreadyservingon a Cityof Tracyboard, committeeor commissionmaynotbe appointed to serve on an additional City of Tracy board, committee, or commission concurrently.

SECTION 3: DEFINITION OF RESIDENCY REQUIREMENTS
A. Thefollowingdefinitionsshallbe usedto determinewhetherresidencyrequirementsare met for boards and commissions to which the Tracy City Council appoints members:

1. TracyPlanningArea meansthegeographicalareadefinedinthe Cityof TracyGeneral Plan and any amendments thereto.

2. City of Tracy means within the city limits of the City of Tracy.

3. Citizen means a resident of the City of Tracy.

4. TracySchoolDistrictmeansthe geographicalareaservedbythe TracyUnifiedSchool District.

5. Sphereof Influenceshallbethe geographicalareaapprovedbythe LocalAgency Formation Commission (LAFCo) of San Joaquin County and any amendments thereto.

B. Residency, as defined above and as set forth in the applicable bylaws for each board or commission, shall be verified annually by the City Clerk. The residency must be verifiable by any of the following means:

1. Voter registration,

2. Current California Driver' s License or Identification,

3. Utility bill information ( phone, water, cable, etc.),

4. Federal or State tax returns.
2 C. Members of boards or commissions shall notify the City Clerk in writing within thirty (30) days of any change in residency. If the change in residency results in the board member or commissioner no longer meeting the residency requirements, the member shall tender their resignation!to the City Clerk who shall forward it to the City Council. 3 January 17, 2023
Agenda Item 3.C

RECOMMENDAT
ION
Staff recommends that the City Council appoint, by motion, a subcommittee of two Council Members, and an alternate, to interview applicants to fill three-term expirations on the Building Board of Appeals.

EXECUTIVE SUMMARY
This item requests that City Council appoint two members of the City Council, and an alternate, to a subcommittee to interview applicants to fill three-term expirations on the Building Board of Appeals. This action can be completed by a motion on the floor.

BACK

GROUND AND LEGISLATIVE HISTORY
On February 28, 2023, three current City of Tracy representatives on the Building Board of Appeals terms will come to an end. In anticipation of those upcoming vacancies, a recruitment was opened on December 12, 2022 and will end on January 9, 2023.

ANALYSIS
In accordance with Resolution No. 2021-200 (attached to this report as Attachment A), a two- member subcommittee
of Council Members, and an alternate, needs to be appointed to interview the applicants and make a recommendation to the full City Council.

FISCAL
IMPACT
There is no financial impact associate with this agenda item.

PUBLIC OUTREACH/ INTEREST
Notification of Building Board of Appeals recruitment has been posted on the City’s Social Media pages, Tracy Press, the City’s website, and Channel 26 .

STRATEGIC PLAN
This item is a routine operational item and does not relate to any of the Council’s strategic plans.

ACT

ION REQUESTED OF THE CITY COUNCIL
It is recommended t hat City Council appoint, by motion, a two-member subcommittee of two Council Members, and one alternate, to interview applicants to fill three-term expirations on the Building Board of Appeals.

Agenda Item 3.C
January 17, 2023

Page 2 ends

Prepared
by: Necy Lopez, Deputy City Clerk
Reviewed by: Adrianne Richardson, City Clerk
Reviewed by: Karin Schnaider, Assistant City Manager
Approved by: Michael Rogers, City Manager
Attachment A: Resolution 2021-200
Tx. Y A> t[] f i6Z I7